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Home My WebLink AboutCCP 08-17-1992 AGENDA l\RDEN HILIB CITlC nY1IrTT. J!EE'1'I1iG - 00Hm. amMBERS JI:J!lI:AY, ADmST 17, 1992, 7:30 P.M. 1- CALL '10 ORDER/ROLL CALL 7:30 P.M. 2. AGmIDA ADOPl'ION 3. APPROVAL OF JULY 13 & 27 COUNCIL MINUl'FS 4. CXlNSENl' CALENDAR a. Proclamation - Declarin:J the School Term 1992-1993 as srAY. IN SCKlOL/srAY. OFF DROOS - BE ALL YOU CAN BE YE7\R. b. Acknc:Mledge Receipt of J\J1y 1992 Invesbnent Portfolio am Financial Reports. c. Authorization to Purchase Sprin:J am winter Banners. d. Authorization to Expend Fun:1s to Print city Parks & Trail Maps. e. Adopt Res. No. 92-56 Declarin:J SUpport for the SUblrban Area Clamber of Camlerce. f. Aj;p>i.nbnent of Election Judges for the 1992 state Primary Election. g. Awrove Pay Estimate #2 for 1992 Tiller lane Inprovenents. h. Acknc:Mledge Receipt of July, 1992 Ramsey County Sheriff's Dept. Re.j,'VLL. i. Awrove List of CbiW::/Payroll. 5. PUBLIC cn.1MENl'S 6. PllBLIC JIEARI1GS: A. 1992 Cold In-Place Recvclina Imcrovements Assessment _rina for Dunlao street: - 1) Adopt Res. No. 92-57 1\dcpting Final Assessment Roll in the Matter of the 1992 Dunlap street Cold In-Place Recyclin:J Inprovenents. 2) Adopt Res. No. 92-58 Authorizin:J EKecution of contract in the Matter of the 1992 Dunlap street Cold In-Place Recyclin:J Inprovenents. B. 1992 Cold In-Place Recvclina Imcrovements Assessment Hearina for Round Lake Road West: 1) Adopt Res. No. 92-59 Aoc:eptiDJ Bid am Authorizin:J EKecution of contract in the Matter of the 1992 West Round Lake Road Cold In-Place Recyclin:J Inprovenents. 2) Adopt Res. No. 92-60 Adopting Final Assessment Roll in the Matter of the 1992 West Round Lake Road Cold In-Place Recyclin::J Inprovement. 7. UNFINISHED AND NEW BUSINESS A. Case No. 92-14; SUP for Home Occupation, 3966 Gletwiew Avenue, eynt.ma GazTetson. B. Case No. 92-15; SUP Amendment & Height variance, 3900 Bethel Drive; Bethel College. {S>-c. Recanmendation from Planning camnission to Adopt the Proposed Zoning Ordinance Amelldn""ub3 EKcll.ld:i.ng Section Pertaining to Recreational Vehicle ParJdng. D. Adopt Res. No. 92-61 - AwroVin:J the Plans am Specifications am Orderin:J the Advertisement for Bids in the Matter of the Arden Place storm sewer Inprovements. 8. CXlUNCIL cn.1MENl'S 9. ADJOURN . - CALENDAR ON REVERSE - AU;UST MEEll'INGS SEPl'EMBER MR1<!T'TIITr.:.C: August 5 - Planning Comm, 7: 30 pm september 2 -Budget Mtg #3, 4: 00 pm . August 17- Council Mtg, 7:30 pm. september 2 -Planning Comm, 7:30 pm August 19- Budget Mtg #1, 4: 00 pm september 7 -lABOR DAY H::>LIDAY August 27- Public SftyfWks, 7:30 pm september 14-council Mtg, 7:30 pm August 24- Budget Mtg #2, 4: 00 pm september 15-state PriInaJ:y Election August 25- Park & Rec Comm, 7:30 pm september 17-Public SftyfWks 7:30 pm August 27- Finance Comm, 7:30 pm september 22-Park & Rec Comm 7:30 pm August 31- Council Mtg, 7:3.0 pm september 24-Finanoe Comm, 7: 30 pm september 28-Council Mtg, 7: 30 pm . . . .l\GENDA 1\RDEN HILlB CITY ootlNCIL MEm'ING ootlNCIL CIIl\MIlnlS MClNDlI.Y, AUGUST 17, 1992, 7:30 P.M. ~, - 1. ~~~~ ~ ~~(J ~ ~u. ~~f- 7e I 2. AGENDA ADOPrION 4~" 3. i!fi~:t:" ptcrL ~ ~..{i 4. ,,~~/,r a. b. c. d. . e. f. ct.~'f-. iii~;',f) "'r-"M <- ~"'Id -' ~ff 5. PlTIillC ~ n_~j PUBLIC HElmINGS: - 6. A. 1992 OOID IN-PlACE - : -~ -- - I . -r - P1\GE 2 1\GENDA ARDEN HILLS CIT.{ COUlCIL MEETIN3 COUlCIL CIIllMIlERS ~Y, AUGUST 17, 1992, 7:30 P.M. - - 7. - ~ . , t7 1b~ ~{p ~fr~ ~ ~...~ ~ ---- 7$- ~#~-~~~ ! ~ ~: - PAGE 3 1J7i-~~ ~ ARDEN HILLS CITY <XXJNCIL MEE'l'IN3 <XXJNCIL CHllMIlERS ~Y, ADGUST 17, 1992, 7:30 P.M. ? tb:i?J A " l( 5', '^I )-Y~lP e-rvwJkv;~-- VP~-2&\fL- ~~ '-oJ~) I ' 4011'1'1~WjfN. )id {fJ(] J~ ~ · ~.? . '.(lc~ ,iu · ',' (; , _ r ! 197<- ~~,~~ g~~~-t7fi - " .- fJ;: ~tvt-- . _~' JJ~{H~~ LJrUJjt (j/J-. ;U'1~Q~~ ~ c:=~ 7& c/ ~)- ~@~ r;f/f2~ PROCLAMATION WHEREAS, the National School Board Association estimates one million students drop out of school each year; and WHEREAS, another twenty-one million are at risk of failing out; and WHEREAS, a Gallup Poll has concluded Americans believe drug use and lack of discipline are the top two problems facing education today; and WHEREAS, the U.S. Army has initiated, for a third year, a program that speaks directly to the need to succeed in school and get a diploma; and WHEREAS, Army recruiters in the great City of Arden Hills are on the frontline in the battle as role models and mentors to help students "Stay in School" and "Stay Off Drugs"; and WHEREAS, the Arden Hills Army Recruiting Station, has launched a "Stay in TIIOMAS R. SA1HER. MAYOR ATTEST: CA 1HERINE J. IAGO, ACTING CLERK ADMINISTRATOR . - . - CITY OF ARDl!~ HILLS - ~ J:lld'E : August 12, 1992 TO: Mayor, council""""hers, and catherine J. Iago mH@ Terry Post, City Aooountant SUBJECT: July Financial Report5/n......ntary Enclosed find the following Financial and Invesbnent schedules for your review: 1. General Fund (101) Budget SUmmary 2. Budget SUmmary (All F\mds) 3. July 31, 1992 Investment Portfolio 4. Invesbnent Portfolio Analysis CJ:Io1MEN:rARY GENERAL FUND . No operating transfers from 101 budgeted. Per 12/31/91 Abdo, Abdo & Eick audit report, $25.779 required to fund 12/31/91 . negative fund balances in Shade Tree #224 ($6,763) and Program #226 ($19,016) funds. . Projected revenue shortfall of $93,000 in the following areas: DeI:i.n:;Iuent Taxes ($55,000); HACA ($13,000); Fiscal Disparities ($7,000); Penalties & Interest ($1,000); On Sale Liquor Licenses (7,000); Plat Fees & Permits ($10,000). Projected revenue overage of $79,000 in the following areas: CUrrent Property Taxes ($27,000); Building Permits ($49,000) i Contractors Licenses ($3,000); General Govt. Fees ($1,000). 'lhese items net to a potential $15.000 General Fund revenue shortfall. . Consideration should be given of how to utilize the $83.812 transfer from PIR #501 that re:iJnbursed the General Fund for assessable 1991 Pavement Management Program costs - restore the fund balance or eannark for specific 1992 expenditures? . Departmental spending patterns indicate the following expenditure over or underspending areas from budget: 1. Mayor & Council: Manaqement Fees - Have staff turnover costs follow former or future errployee or . reside in this deparbnent? P1lGE Tl<<l . JULY ~ RmR1'/~y Newsletter - Significant overrun if no chan:jes . Consider chan:jing print st=k, print run size & printing vendor. 2. Administrative Salaries & FICA/PERA - underspending of Office: $11,000 offset by $7,000 unbudgeted overspending in areas of Temporary Errployees & Contract Labor. other - Overspending areas, include supplies ($5,000); unemployment insurance ($2,000); Bank Service charges ($3,000); Data Processing ($2,000) 3. Plan & Zoning: Plannincr Consultant - Fees were b1dgeted to drop 40% fram 1991 levels. So far, they are tracking with 1991. Potential total year Wdget problem of $20,000. 4. Police Ramsev Countv - One-time benefit of a Protection: $18,000 91-92 Workers Camp audit refund. Totally offsets 1991 final reconciliation billing of $3,000. Projected $15,000 - underspending . 5. Fire Protection Fire Protection Contract - Both annual payments made to Lake Johanna. City should realize a $6,000 cost underrun against budget. 6. Public Works Pavement Manaqement Plan - $130,000 streets : Wdget. Identifiable project costs at this point are Round Lake/Dunlap ($56,000) and Keithson Drive repair ($20,000). Appropriate to offset underspending in this area with overspending in another (ie., purchasing two 1 ton dump trucks Wdgeted in 1991 but not spent - $20,000 iInpact to street Dept.)? 7. Public Works Encdneer Fees - overspending of $8,000 stann Sewers: thus far. Billings related to preparing the ground water management plan (509) report. Contractor - Appropriate to put unbldgeted, non-asscssable project costs . for Keithson Pond or Arden Place Drainage here? Or is PIR more appropriate? P1\GE 'mREE JULY FDmN::I1lL REPCRl'!CXI!MENl'ARY . arnER FUNDS . Shade Tree #224 - will chronic armual operating deficits ($8,000) always be subsidized by the General F\md? . Program #225 - Appears that this fund will never be "self- ta' . II The level of required subsidy (33%) approximates SUB l.Jlll1g. two-thirds of the allocated salary arrl FICA!PERA fringe costs of the Receptionist, Program SUpervisor arrl Parks Director. . Permanent IlTprovement Revolving F\md #501 - Project spending to date includes Tiller lane ($69,000); Old Snelling Avenue ($63,000); Keithson Pond ($33,000); West Round Lake Road ($5,000) arrl Arden Place ($2,000). The $30,000 overbudget payment on the Old Snelling project should be offset by a ==esponding MSA Construction payment. The Tiller lane project resulted in $55,000 of Assessment Prepayment receipts. . Water arrl Sewer #601 arrl #602 - Revenues to-date are not c:onparable. D..te to accounting receivable a=l practices, the Water F\md has three quarters of billings (4Q91, 1Q92 & 2Q92) while the Sewer F\md effectively has only 1.5 quarters of receipts (4Q91, 1Q92, less 2Q92 "prepayment" transfer to the Water F\md) . . - Is it appropriate to record the unbudgeted, Council - authorized $25,000 expenditure for electricity in the Clevelarrl Avenue Lift station in the Sanitary Sewer F\md? rnvE8'IMEm' FORI'FOLIO . Investment in Money Market Funds is approximately $315,000 over the goal. There funds are placed here temporarily in anticipation of a 3Q92 internal rond defeasance. The cash requirements for this transaction will be $450,000. . Even with the relatively high-yielding portfolio the City has, the overall armualized yield (6.24%) has now dipped below the yield assumption (7%) in the 1992 budget. Interest i.nccmIe of $287,000 was budgeted, $155,000 has been received through July 31, 1992. A revenue shortfall in the range of $30,000-$60,000 is projected. While not having a significant impact on General F\md perfornance, this shortfall will impact 1992 cash flow planning. I will be at the August 17, 1992 Council meeting arrl available for any camnents or questions you may have. TP:rk . . CITY OF AROEN HILLS . GENERAL FUND (101) BUDGET SUMMARY JULY 1902 REVENUE SOURCE I I ~. I II ~ . I I.. ~ :iLll\l.$~IIT.: iiL9\l.1'!MW: iYlll(j!:!AT!'IlAl$NP~ilffiTq'QAT TAXES 1.432,582 671,431 706.365 726,217 49% LICENSES 123,331 22,378 97,924 25.407 79o,t INTERGOV. REV 118.170 17,437 19.821 98,349 17% CHGS FOR SERVo 38,700 4,842 18,085 20.615 470h FINES & FORF. 26.000 19,968 23,601 2,399 910AJ MISC. REC. 56,030 1.970 5.769 50,261 10% INTEREST 4.300 0 0 4,300 0% INTERNAL REV. 25,146 0 0 25,146 0% TRANSF FROM 225 30,981 0 0 30.961 0% TRANSF FROM 601 0 0 83,812 (83,812) TRANSF FROM 602 468 117 351 117 75% TOTAL REVENUE 1,855,688 738.143 955,728 899,960 52% EXPENOITURES DEPARTMENT li;mIVq$~MH ~mPQjn4tiifWI 1li1llftillPAT!'il !i~~ll rWimPA1\1" MAYOR & COUNCIL 42,873 6,030 31,314 11,559 73% - MUNICIPAL COURT 36,200 3,745 22.257 13,943 61% ELECTIONS 11,215 0 4.226 6,989 3a% ADMIN OFFICE 252,472 21,285 165,976 86,496 66% LEGAL 20,360 2,851 12,699 7,651 62% PLAN & ZONING 30 ,935 4,166 28,495 2,440 92% GOVT. BLOGS 46.704 3.959 25,515 23,189 52% HUMAN RGTS. 200 0 60 150 25% PROTo INSPECT. 48,822 6.060 26,877 21,945 55% POLICE PROTo 478.607 40,108 274,146 204.361 570h FIRE PROTo 291,650 88,650 177,468 114.182 61% PW ST.REETS '. 315,064 9,389 78,488 236,576 25% PW STORM SEWERS 18,232 943 17.879 353 98% SUMMER PLAYGRD 12,768 8,606 9,900 2,868 780Jb SKA TI NG RIN KS 42,627 3.377 26.353 16,274 62% PARK MTNCE. 173,822 21,129 100,034 73.788 58% TOTAL EXP. 1,824.441 220.287 1.001,676 822,765 55% REVENUE LESS $31,247 $517.856 ($45.948) $77,195 EXPENOITURES . IF EXPENOITURES OCCURED EVENLY THROUGHOUT THE YEAR, THE JULY YTD WOULO BE 58% . \ ~ ~~~ ~~ ~~~ ~~~ ~~ ~ ~ ~ ~ I ~~~ 01,() M~O 000 ~~ r-; ~ 1 ~ I I lot If) W rr: ~ . . - ::::x.,.%:'::=:' . a ,,~::%::::~:}. Lt) MU')N 01,() (Oll)O 000 (O~ "<t ..... U') ....... ffi ,@ ~ ~~~ ~ ~~ ~~ ~ ~ ~ ~ a.. 'mlj!tf 1.0 t? I'-- ~ ...,. (0 C\I C\I..... M N ..... (0 [ij;ii~~i~il0- ll) N C\I ~~M~ ::}:~:}:...: ~ ~ #. tf. tf. tf. tf. -s. 'S 'S- '$ tf. 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CITY OF ARDEN HILLS INIlESTIlENT PORTFOLIO 07131192 B& PURCHASE MATURITY TERM TYPE INVESTMENT INVESTMENT CATEGORY COST ANNUALIZED YIELD IiARKET VALLE DATE DATE lDAYS) GOIlL TOTAl. ~ .. IF APPLICABLE PV FD 07/31/92 08/03/92 3 MM PRIME VAlUE MONEY MARKET $673,195.% 3.2Q~ ~2t,542.27 4M FD (>7/31/92 08/03/92 3 MM 4M MONEY MARKET $320,506.41 3,32~ $10,640.ti1 SHEARSON 07/31192 08/03/92 3 MM SHEIlRSON LEHMAN MONEY MKT $9,994.73 3.26':' $325,83 PIPER 07/01192 07/31/92 30 MM PI~H JAfFRAY I<<JNEY HARI<ET $1,(124.02" 2.86% $29.23 SUB-TOTAl. MOI>EY MARKET 15~ c2~ $1,004,721,12 3.24~ $32,538.20 4 M FrnD 08/07/90 08/06/92 2 YR CD Staodard Pacific Savio9s, F.A. $100,000,00 8.~4 $8,250,00 4 " FttID 08/07/90 08/06/92 2 YR CO First Federal Savio9S Baok $100,000,00 8,101' $8, 1(>0.00 4" FIkIl) 08/28/90 08/27/92 2 YR CD Great Westero Baok UOO, 000. (>0 8.10% $8, 100. 00 4 " FUND 1l/14/91 11/13/92 1 YR CD COlONIAl. NAT'L BK/DE $100,000.00 5,65% $5,650,00 SHEARSON 12/10/90 12/10/92 2 YR CD enase Manhattao Baok , N.A. $90,000.00 7.95% $7,155.00 4" FlMl 12/23/91 12/22/92 1 YR CD PACIFIC BANK/CA $100,000,00 5.00% $5,000,00 4M FUND 12/23/91 06/23/93 1. SYR CD YORl< FElli. S & L1PA $100, 000. 00 5.15% $5,150,00 4M F\M) 12/23/91 06/23/93 1,5YR CD ltIlON FEIll SI/GS BANI</IN $100,000.00 5,15% $5, 150. 00 4M FUND 12/23/91 06/23/93 1. SYR CD 1ST DEPOSIT NAlL BI</NH $100,000.00 5.00% $5,000.00 4 " FlMl 08/08/91 08/09/93 2 YR CD Sa""a""nto S & L $100,000.00 7,101' $7,100.00 ~ 09/10/90 09/10/93 3 YR CD~. Security N.A. $90, 000. 00 8.45% $7,605.00 SHEAfiSlIj 09/10/90 09/10/93 3 YR CD MBNA Aloerica Baok N.A. $90,000.00 8,45~ $7,605.00 ~ 10/22/90 10/22/93 3 YR CD Maryland Nat'l Bank $90,000. 00 8.45% $7,605.00 S!EAfiSlIj 11/13/90 11/13/93 3 YR CD Bank of New York $90,000.00 8.00% $7,200,00 -= 11/13/90 11/13/93 3 YR CD Bank of New York/Dela.are $90,000,00 8.00% $7,200.00 11/14/91 11/15/93 2 YR CD COlUMBIA S & L/CO $100,000.00 6.10% $6, too. 00 S/lEAfiSlIj IC/03/9O 11/26/93 3 YR CD Boston Safe Dep. & Trust $90,000.00 8.00% $7,200.00 SHEARSON 12/24/90 12/24/93 3 YR CD FCC National Bank $90,000.00 7.70% $6,930.00 4 M F\M) 10/11/91 10/10/94 3 YR CD HOUSEHOlD BANI< OF CA!.. $100,000.00 6.45~ $6,450.00 4M FltID 12/23/91 12/23/94 3 YR CD fEART FElli. S & L1CA $100,000.00 6.15% $6,150,00 4M FltID 12/23/91 12/26/95 4 YR CD HAWTHORNE S & L/CA $100,000.00 6.35~ $6,350.00 4M FltID 12/23/91 12/26/95 4 YR CD 1ST COMMONWEALTH BK/VA $100,000,00 6,2S~ $6,250.00 SHEARSON 09/03/91 09/03/96 5 YR CD Continental Bank, NA 90,000.00 7.301' $6,570.00 4 MFltIIl 12/11/91 12/10/96 5 YR CD FIRST USA BANK/DELAWARE $100,000,00 6,701' $6,700.00 SUB-TOTAl. FIXED RATE INSTRIJoENT 50% 50% $2,310,000.00 6.95% $160,570.00 PIPER 05/01192 05/31/92 30 IU PIPER JAFFRAY INSTIT SOVT 15% 12lt $541,752.22 8. 45~ $45,790. 30 $578, 327.00 : PIPER 01/06192 11/15/95 4 YR AS US T-STRIPS ($2451< AT MAn $199,305.05 5.45% $10,862.13 S207,4C2.00 S/lEAfiSlIj 08/15/91 04/15/96 5 YR AS ZERO CWPON ($2OOK AT MAn $142,188.00 7.45~ $10,587.32 $1b!,284,OO SHEA~ 06/05/92 04/15/96 4 YR AS ZERO CIJIJlIJN ($1351< AT MAn $107,575,90 6.00% $6,454.55 $109,665.00 PIPER 01/06/92 05/15/96 4, SYR AS us T-sTRIPS ($1281< AT MAn $99,797.76 5.82~ $5,808.23 $104,261,00 . S/lEAfiSlIj 08/15/91 07/15/96 5 YR All ZERO CIJIJlIJN ($2001< AT MAn $139,192.00 7.51% $10,454.71 $161,208.00 SlEARSDN 03/27/92 04/15197 5 YR AS ZERO CIJIJlIJN ($751< AT MAn $52,878.87 7,0.% $3,722.67 $57,283,00 SUB-TOTAl. ZEROS (YIELD TO MATURITY> 2Qf. 16% $740,937.58 6.46% $47,889.61 $804,123.00, , j TOTI'i.. INVESTlENTS 100% 100% $4,597,410.92 $286, 788. 11 . i - lI'v'ERIU llllNIRlZED RATE OF RETURN 6.24% llllNIRlZED RATE OF RETURN W/O MDNEY MARKET 7.08': (NOTE: 6 Iil T-BILL IlEI<<:HMARK 3,26':; 2 YR T NlTE 4. IS. 3 CllY OF ARDEN HILLS INVESTMENT PORTFOLIO ANALYSIS JULY31,1992 12;31'-'91< . 0331;92 0630...9~i ..01....31492ii07,...3191 MONEY MARKET ACCOUNTS (MMA) PRIME VALUE $121,911 $108,463 $269,314 $673,196 0 4M 901,216 282,479 311,599 320,506 1,189,456 SHEARSON (AMEX DAILY? FUND) 43,724 2,030 9,972 9,995 33,082 PIPER (MONEY MKT FUND) 109 1,013 1,021 1,024 0 TOTAL MONEY MARKET 1,066,960 393,985 591,906 1,004,721 1,222,538 % OF TOTAL 15% 22.5% 9.1% 14.2% 21.9% 28.9% FIXED RATE INSTRUMENTS (FRIl 4M (CD'S) 1,800,000 1,700,000 1,500,000 1,500,000 2,000,000 SHEARSON (CD'S) 900,000 900,000 810,000 810,000 810,000 NORWEST (CD) 191,531 191,531 0 0 191,531 TOTAL FRI 2,891,531 2,791,531 2,310,000 2,310,000 3,001,531 % OF TOTAL 50% 60.9% 64.3% 55.3% 50.2% 71.1% MUTUAL FUNDS PIPER JAFFRAY INSTIT GOVT 510,715 525,905 537,936 541,752 0 % OF TOTAL 15% 10.8% 12.1% 12.9% 11.8% 0.0% a, COUPON BONDS PIPER (TREASURY STRIPS) 0 299,103 299,103 299,103 0 SHEARSON (RES FDG STRIPS) 281,380 334,259 441,835 441,835 0 TOTAL ZEROS 281 ,380 633,362 740,938 740,938 0 % OF TOTAL 20% 5.9% 14.6% 17.7% 16.1% 0.0% TOTAL INVESTMENTS 100% 4,750,586 4,344,783 4,180,780 4,597,411 4,224,069 RECAP OF 1992 ACTIVITY: RECONCILIATION OF '92 YTD CHG: BALANCE 7/32/91 $4,597,411 COMPOSITION: BALANCE 1/1192 4,750,586 REDUCTION IN MMA'S ($62,239) REDUCTION IN FRI'S (581,531) REDUCTION IN PORTFOLIO ($153,175) INCREASE IN MUT FUN 31,037 INCREASE IN BONDS 459,558 (153,175) NOTE: INTEREST INCOME REC'D TO 7/31191 SOURCES/USES: WAS $184,000. 1992 INTEREST INFLOW FROM INTEREST REC'D, INCOME TO 7/31/92 WAS $155,000. DIVIDEND REINVESTMENT, DEVIATION IS $29,000 OR 16%. CAPITAL GAINS $155,028 1992 BUDGET INTEREST INCOME $287,000 OUTFLOW TO GENERAL . COMPARES TO 1991 ACTUAL OF $319,000 CHECKING (308,203) AND 1991 BUDGET OF $357,000. ($153,175) 4- - -.-- - CITY OF 1lRDEN HILIB MEHE\NDtlM DATE : August 14, 1992 TO: Mayor and city Council FRCH: d? John T. Buckley, Parks Director , SUBJECT: street BannerS for County Road E The addition of street tanners along county Road E has received many favorable comments frOOl business people, Olamber members, and residents. The cost for the harmers was $2,434. To date, we have received $3,596 to =vex- the expense: $3,000 each from Con=rdia Singers, st. Paul Turners, and Light Brigade. $ 596 was received frOOl the balance of the Fall Festival Account. I expect to receive another $1,000 contribltions fram st. Mary's OlUrch. - At this tline, I am requesting Council approval to select and purchase additional tanners appropriate for the winter and spring seasons. The cost f= the two sets of banners will be between $3,200 and $3,400. ACrION REOUIRID: If Council =curs, they should IlI3ke a motion urrler Consent to authorize the purchase of additional banners for the winter and spring seasons at a cost of approxllnately $3,400. JTBjts . . ' ~ ~~v - ~vf CITY OF ARDEN HILLS MDDlANOOM. Dld'E: August 14, 1992 TO: Mayor and City council FRaIl: ?-~ John Buckley, Parks , Recreation Director ~: Arden Hills Trails The new paved trails are receiving a marked increase in use by residents arrl c::anpany employees (particularly during the n=n hour). Each week staff receives requests for a map identifying the location of City parks arrl trails. The map we have been issuing is inadequate arrl difficult to read. I have been working with Mark Graham arrl Kate Huebsch in developing a City map that will be attractive and easier to read. Ms . l!11p"""h has proposed several options that will cost between $1,150 to $1,650. I . would like Council approval to print the maps at a cost not to exceed $1,650. The maps would be included in the winter program flyer and mailed to individuals upon request. ~TION: I recannnend. funding this unbudgeted expenditure in the "Other services and Olarges" area of the Park Fun:i (Account Number 227-45100-343). With the inclusion of this expenditure request, the Park Fund is expected to urrler-nm the expenditure bJdget approximately $1,800, or 3.1 percent of bJdget. ACITON RroUIRED: If Council =ncurs, they should make a motion urrler Consent to authorize the printing of the trail maps at a cost of approximately $1,650.00. JTBjrk Attachments . ---- ---- - --------_.~ - f Jl ., , ! d ~~ it.~ ,~~ '~ -.. - .,' S.T.ti.__ 96 ......,.., i " . "o.J j I . -__-oJ .., ..~;/ r G 'tA- . 'I, 1. Arden Manor Park .. . .. ]~!l 2. Arden Oaks Park . 3. Chatham Trails . - , Open Area z 0 ~ ... .. .4. Crepeau Nature z >i '" -' ~ Preserve " ! 5. Cummings Park .. 0 .. 6. Floral Park NEW 8RlGIfT()N . Z ~l 0 ... ~ I 7. Freeway Park iE '" " 8. Hazelnut Park ", .' 9. Ingerson Park 10. Perry Park 11. Sampson Park 12. Valentine Park -.. 13. Village Hall 14. No. Snelling Park PEDESTRIAH TRAILS- KlKING - - . - AND CROSS COUNTRY SIUlNO ARDEN HILLS, MINNESOTA 15. Round Lake Park PARKS . IK A IS IS IT IH IP PIS H IG IS 1c"IP'1 A C I 0 I 0 I E I A I L I I H 0 I ElL I R I A I P R F I C 1 N I RIA C I E C I N I I I a I T I E TIC I N I DIY N L K E 1 D ISH I L S B IE II I I T E R II IS II I o AIRIS CIE C E Y AINI AI C LI I 01'1 R LIGIC YI A LI I U U A / R 10 S_ T /1 I R I R II I S HIU I BI I T PEA N KIlN o AI I K ARK A LIT N SII A E K T LIR EI I R N II I IY BI lET NI N I ARDEN HILLS PARKS I A I I A GIG I S I L I I I I K I L I I I H I R I I I I I I 1 1 a I III I I I I I I U I N 1 N I I I 1 I 1 liS I K I G I I 1 I I I I I I E I I I ----------------------------------------------------------------------------------------------- Arden Kanor Park I I I I 1 I I I I P I 1 I I I 4601 Prior Ave. 1 1 12. 5 1 X I X I 1 I X I X I X 1 I 1 POND I X I I ----------------------------------------------------------------------------------------------- Arden Oaks Park I I I 1 1 I 1 I I I I I 1 I 1413 Arden Oaks Dr. I 2 11.5 I X 1 I I X 1 X I I I I I 1 I ----------------------------------------------------------------------------------------------- Chatha. Trails/Open Area 1 I I 1 I 1 I I I 1 I I I I ~:~~-~:_~:!:_~~:_~:~-----~--~-~~~:~~----~----~----~----~----~----~----~----~----~----~-~-~~-~-- Crepeau Nature Preserve I I 1 1 I 1 I I I I I 1 I I 1224 Harriet Ave. 1 4 112.51 I 1 I I I I I I I I X I X ------------------------------------------------------------------------------------------------ Cu..ings Park I I 1 I I 1 1 I I P&W I 1 I I 1 1220 Wyncrest Court I 5 117.51 X I X 1 2 I X I X I X IX PTI X I X I X 1 X 1 X ----------------------------------------------------------------------------------------------- Floral Park I 1 I I I I I I I P I I I I I 1423 W. Floral Drive I 6 120.01 X I X I 1 I X 1 X I X IX PTI I X I X I X I X ----------------------------------------------------------------------------------------------- F'reeuy Park I I I I I 1 I I I W I I 1 I I I 1370 w. Cty. Rd. E I 7 11.0 I 1 I 1 X I X I IX PTI X I X I X 1 I I -----------------------------------------------------------------------------------------------1 Hazelnut Park I I I 1 I I I I I P&II 1 I 1 I I I 3301 N~w Brighton Rd. I 8 112.01 X 1 X I 1 1 X I X I X IX PTI X I X I X I X 1 X . --------------.------------------------------------------------------------------------------- Ingerson Park I I I I 1 I 1 I I I I 1 I I 3255 Ii. Lexington Ave. I 9 15.0 I I I 1 X I X I X I I 1 I X I X I 1 ----------------------------------------------------------------------------------------------- Perry Park I 1 I I I I I 1 I II 1 I I I I 3700 New Brighton Rd. 1 10120.0 I 4 1 2 1 I I X I X IX R I X I X I X I X I X --------------------~-------------------------------------------------------------------------- Sa.paon Park I 1 1 1 I I I I I I 1 I I I 1900 Lake Lane I U 11.0 I I I I X I X I X I 1 I 1 I 1 ----------------------------------------------------------------------------------------------- Val~ntine Park I I I I I 1 I I I II I I 1 1 I 1650 W. Cty. Rd. F I 12 13.0 I X I I I X I X 1 X IX PTI I X I I I ----------------------------------------------------------------------------------------------- ViUage HaU I I I I 1 I I 1 I I I I I I 1450 II. Highway 96 I 13 12.0 I I I I I I I I I____~____~____~____ ---------------------------------------------------------------------------- I No. SneUing Park I I I I I 1 I I I I 1 I 1 I I Snelling Ave./KcClung Dr. I 14 14.5 I 1 I 1 I I I _~uu~uu~u__~_u_~__u I --------------------------------------------------------------------- 1 Round Lake Park I I I 1 I I 1 I I 1 I I I I I Parkshore Dr. I 15 I I I I I I I I 1 I I I 1 I -----------------------------------------------------------------------------------------------1 P - PICHIC SHELTER W - WAR"IHG HOUSE PT - PORTABLE TOILET R - RESTROO" - _._~,.. .". ...._,~"._~,.,. .." . . , ., .,. HUEBSCH INK - EFFECT JVE WKIlINC . CKfATIVF MARKETINC QUOTE 8.12.92 Arden Hills Trail Guide -REVISED- SPECII<"IgAnOti.e SLoe: 11" X 17", folded to 11" x 8-1/2" Color,,: Four colors for the price of three (black, blue and yellow -- blue and yellow printed together to make green) -or- Two colors, perhaps blue and yellow (again, by overlaying the two we could still get green for free) - Quantity: 4,000 (dropping to 3,000 would reduce printing costs by approx, $50) Paper stock: Creme 60# Patriot Offset Cover stock -ar- Cover stock to match newsletter paper COSTS Writing/Design $ 320.00 Typesetting/Keylining 75.00 Printing Patriot/2 Color Newsletter/2 Color $755.00 $900.00 Patriot/3 Color Newsletter/3 Color $1102.00 $1256,00 - Total cost ranges from $1150,00 to $1651.00 depending on paper stock and color options. ~~ __. __.~__m Kate Hueusch ...... . CITY OF ARDEN HILLS RAMSEY CXXlNl'Y RESQLtlTICN 00. 92-56 RESOLUTICN D~ stJPllCm' n:R THE SUBtJRBAN ARE1\ amMBER OF ~ WHERmIS, the Suburban Area dJarober of eomrnerce has served our area for the last seven years; and WHERmIS, the Suburban Area dJarober of Commerce is the only l:RJsiness and professional organization in our area studying l:RJsiness and legislative issues from a single suburban perspective; and WHERmIS, the Suburban Area dJarober of Commerce provides a forum for the exchan:Je of ideas and dialogue among our city leaders, l:RJsIDesses, schools, and surrounding canununities; and WHERmIS, the Suburban Area dJarober of eomrnerce is a p:>Sitive voice for our city and the surroun::ling suburban area; NJii, 'l'HEREFCRE, BE IT RESOLVED, by the city council of the City of Arden Hills declare our support for the Suburban Area dJarober of Commerce as an :iOOepen:l.ent voice for l:RJsiness in our canununity. . P1\SSED AND AlAJl".L"J:iL/ BY THE CITY OCXJN::IL OF THE CITY OF ARDEN HILLS THIS 17m MY OF AUGUST, 1992. 'lhamas R. Sather, Mayor A'ITFST: Catherine J. Iago, Acting Clerk Administrator - .l~~ SUBURBAN A REA CHAMBER OF COMMERCE 2489 Rice Street I Roseville, Minnesota 55113.612/483-1313 July 20, 1992 Ms. Catherine Iago City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 Dear Catherine: It has been brought to my attention by various city managers that a resolution in support of the Suburban Area Chamber of Commerce needed to be drafted. . Enclosed is this resolution, and I invite any comments you might have. As President of your chamber of commerce, I would be willing to meet with you to discuss the next step for progression to council approval of this resolution. Thank you for your support. Ene. - Serving: Arden Hills, Falcon Heights/ lauderdale, Little Canada, Maplewood, Metro Area, Mounds View, North Oaks, North St. Paul, Oakdale, Roseville, Saint Paul, Shoreview, Vadnais Heights ------- --~-- , ,. " - CITY OF ARDEN HILLS ~ DATE: August 14, 1992 TO: Mayor and City council FRCM: catherine J. Iago, 1\ctinq Clerk 1ldmi.ni.strator SUBJECT: Appointment of Election Judges for sept-her 15 state Primary Election Attached is a list of Election Judges that I am recommending for appointment to serve for the 1992 state Primary Election to be held September 15, 1992. ACl'ION REXlUIRED: If Council concurs, Council may cxmsider to pass a motion to appoint Election Judges shaNl1 on the attached list. CJIjts . Attachment . LIST OF ELECTION JUDGES - State Primary Election 9-15-92 . '" Mary Ranallo Eloise Nordquist Mary Lynch 1355 CUnunings lane 1171 Tiller Lane 3220 North Hamline Avenue Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 . clifford Duell Marilyn Kachel Phyliss Westlund 4359 Arden view Court 1479 Arden Place 3211 Sandeen Road Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Melve williams Carol Arnbli Tom Lynch 3355 Lake Johanna Blvd 1916 Glenpaul Avenue 3220 No Hamline Avenue Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Yvonne Opsahl Marcella Sexton Marcella IDngnecker 3471 siems Court 3300 Lake Johanna Blvd 1869 Grant Road Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Margaret strodtz IDis Geske Muriel Todd-Gerster 3120 Lake Johanna Blvd 1886 Glenpaul Avenue 3762 Brighton Way Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 tthleen BrcMn Beverly Howard Kathy Hagkull 1391 Arden view Drive 1423 Arden view Drive 1289 Karth Lake Circle Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Nancy Devoy Gloria Kuehn Irene ott 4414 Arden view Court 3581 Ridgewood Road 1394 Arden view Drive Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Charlotte McNiesh Dorothy Zehm Shirley Yates 3447 siems Court 4028 Fairview Avenue 4042 Fairview Avenue North Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Robert Devoy Carole Mitchell Kathleen Smith 4414 Arden view Court 3568 siems Court 4109 Valentine Crest Road Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 4tanne Karnitz Elaine Anunson 28 Glenpaul Avenue 1780 Glenview Avenue Arden Hills MN 55112 Arden Hills MN 55112 _ ------.-- . .. - rI/.I~~ CONSULTING ENGINEERS Maier Stewart & Associates Inc. August 11, 1992 File: 520-028-30 Honorable Mayor and City Council City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 RE: Pay Estimate No.2 1992 Tiller Lane Street Improvements Dear Council Members: Please find enclosed Pay Estimate #2, in the amount of $111,493.21, for the above-referenced project. F. M. Fratlalone, Inc., has completed work in the amount of $168,666.52, with $8,433.33 retainage withheld as per the contract documents. - Remaining work on the project includes placement of the final lift of bituminous surfacing, sodding, and general cleanup of the site. We respectfully recommend payment of Pay Estimate #2 in the amount of $111,493.21 to F. M. Fratlalone, Inc. Please contact me if you have any questions. We will be in attendance at your August 17, 1992, City Council meeting. Sincerely, MAIER STEWART & ASSOCIATES, INC. /f-L4~ Mark 1. Graham, P .E. MJG:tp 028-1101.aug Enclosure - cc: Dan Winkel, Public Works 1959 SLOAN PLACE, SUITE 200, ST. PAUL, MINNESOTA 55117 612-774-6021 9600 SHELARD PARKWAY, SUITE 102. MINNEAPOLIS, MINNESOTA 55441 612-546-0432 . Equal Opportunity Employer . P!RTI!l P!Y!ENT ESTI!!TE ------------------------ I 1 fRO!: JULY 17, 1991 TO: AUGUST 1, 1991 CONJR!CTOR: U. mlJ!lONE, INL OVNER: CITY Of !RIEN HIllS PRomT: TIllER I!NE STREET I!PROVE!ENTS 1110-010) CO!PlfTJ ON DATE !!OUNT Of CONTR!CT ORIGINAL: AUGUST " 1991 ORIGIN!I: 1111,101.00 REVISED: RfVISf&: 1111,1OI.o0 nE! , CONIR!CI nm , IHIS PfRlOI , TOT!1 TO I!TE , , ____________________________~______l__________________________.t._____________________________________I_______._______________________________ , , . MO. IESCRIPTlON :um IUANTlTY UNn : OU!NIlTY !!OUNT TOT!I/PERIOI :OU!NTITY !!OUNT 101Al/100ATE : PRICE : , -----------------------------------:---------------------------:--------------------------------------:------------_.--.------------------_.-- SCHEDULE 1.0 STREET I!PROVE!ENTS ------------------------------ IRE!. OITU!INlIUS SURf!CING SY 9.00 0.70 214 163.00 9661 .761.70 - I CO!!ON EXC!V!TION CY 1660 ~.IO m muD 1610 7470.00 3 SUIGRAOE EXC!V!TION CY \060 ~.IO 1031 11757.50 5010 11770.00 ~ SElECl GR!NUl!R 10RROV CY 5061 6.00 2035 17010.00 5060 30310.00 5 ~. IRm IllE If 3000 1.75 2900 5009.00 1992 5136.00 . SUBGRAIE PREP!R!TION RISI! 27.6 7S. 00 16.9 1267.50 17.. 1070.00 7 Cl. 5 !GGREG!TE O!SE TN 3700 UO 1318.10 ISlJ3.01 3456.64 11460.1. 3 1m TYPE 31 BlJ. BASE COURSE TN 1150 19.50 1050.30 10m.~1 1050.30 10630.~1 9 1331 lYPE ~I OIT. VE!R COURSE TN 950 11.00 0 0.00 0 0.00 10 TACK COAT GAL 510 1.25 115 201.25 115 101.25 11 CONC. CURB & GUTTER 1.10 If 5520 4.75 516~ 1500~.00 5264 1100~,00 11 6' CONC. O/V RESTORATION SY m 21.00 m 9713.00 m muo 13 CONC. SAVING If 150 5.00 m 1l~5.o0 m 1l~5.o0 14 l' ill. O/V RESTORATION SY 370 0.00 306 2448.00 30. 1448.00 II SODlING SY 6500 1.70 0 0.00 0 0.00 16 mUST !ANIIOl!S EA 16 200.00 0 0.00 I 100.00 17 ADJUST CATCH IASINS EA 0 70.00 B 560.00 0 5.0.00 10 CONSTRUCT CATCH BASIN E! 1 1100.00 0 0.00 I 1100.00 19 11' RCP CLASS III If 0 75.00 0 0.00 I 600.0~ 1~ !DJUST V!TER VALVES [! 3 71.~0 0 0.00 0 0.00 11 STRft. SEV, REPl. CASlIN,S E! 9 30UO 0 0.00 0 0.00 11 SUIGR!D[ STO. PROCTOR E! 1 00.00 1 160,00 1 1.0.00 13 SUBGRADE INPlACE DENSITY E! I. 31.00 16 56~.00 16 5.0.00 1~ CLASS 5 GRADATION f! 1 70.00 1 1~0.00 1 I~O.OO 15 CLASS 5 PROCTOR f! 2 10.00 1 m.oo 1 I~O.OO 16 CLASS j INPL!CE DENSITY f! 10 ~5.00 1~ 450.00 10 450,00 . 17 CONC. CYLINDER ISET Of 3) f! I 75.00 3 125.00 3 125.00 10 BIT, EXTRACTION f! . 50.00 1 50.01 1 10.00 19 BIT. GR!DATION [A . 50.00 1 50.00 1 10.00 30 BIT. CORES INflACE EA I 50.00 0 0.00 0 0.00 31 lIT. NUCLEAR DENSIIY EA 10 30,00 6 110.00 6 100.00 ~.....__._---- --------------- T SCHEDULE 1.0 STRm J!PROVfftfNTS--Tolll 1117,361.10 1160,891.51 ------..-- . ITEM : CONTRACT ITm : THIS PEIIOO : TOTAL TO IAIE ~----------------------------------: --------------------------- :--------------------------------------: ---------------_._--------.------------ NO. IESCRIPTInN : UNIT OUANIllJ UNIT :OUANTlTY AMOUNT TOTAL/PERIOl :OUANTITY AMOUNT TOIAl/100ATE , PiltE , , -----------------------------------:---------------------------:--------------------------------------:--------------------------------------- SCHEDULE 1.0 EITRA VORl ------------------------------ I IECONST. CATCH JAIIN EA 4 ?GO.OO 0 0.00 4 1800.00 1 IECONFI6URE CATCH 8AlIN EA 1 m.oo 0 0.00 2 1100.00 3 11' RCP CLASS III LF 95 40.00 0 0.00 95 3800.00 4 610UT "ANHOLE LS I 75.00 0 0.00 I 75.00 -------------- --------------- T SCHEIULE 1.0 EXTRA 10RX--Tol,] 10.00 17,775.00 11l7,m.18 1li8,!!U1 . . - . SUMMARY --------------- DESCRIPTION TOTAL/PERIOD TOTAL/TODATE SCHEDULE 1.0 STREET IMPROVEME $117,361.28 $160,891.52 SCHEDULE 2.0 EXTRA WORK--Tota $0.00 $7,775.00 _ : THIS PERIOD : TOTAL TO DATE : __________________:__________________:__________________I AMOUNT EARNED : $117,361.28 : $168,666.52 : ------------------:------------------:------------------: AMOUNT RETAINED: $5,868.07 : $8,433.33 : __________________:__________________:__________________I MATERIAL ON SITE : $0.00 : $0.00 : __________________1__________________1__________________I , . , MATERIAL DEDUCT. : $0.00 : $0.00 : ------------------:------------------;------------------: PREVIOUS PAYMENTS :******************: $48,739.98 : , , , ------------------,------------------,------------------, AMOUNT DUE : $111,493.21 : $111,493.21 : ------------------:------------------:------------------: - , - , . --------------------------------------------------------------------------------- --------------------------------------------------------------------------------- I hereby certify that all items and amounts shown by this pay estimate are correct for the work completed to date. CONTRACTOR: C.,. :::'~~d2 ~ -- - ------ --------------- TITLE: __~~~~~€~_____________ DATE: jYk.e-J_?-J-J.:l1;b --------------------------------------------------------------------------------- --------------------------------------------------------------------------------- Based on the ENGINEER'S on-site inspections as an experienced and qualified design professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined, to the best of his knowledge and belief, that the quantities shown by this estimate are correct and that, based on such inspections and ~eyiew, that the work has progressed to the point indicated (subject to an evaluation of such work as a . functioning Project upon Substantial Completion, to the results of any subsequent tests required by the Contract Documents, and to any qualifications stated in his recommendation), and that payment of the amount recom.ended is is due Contractor(s); but by recommending any payment, the ENGINEER will not thereby be deemed to have revieMed the .eans, Ilethods, sequences, techniques, or proceedures of construction or safety precautions or programs incident incident thereto or that the ENGINEER has Ilade any examination to ascertain how O~ for what purpose any Contractor has used the monies paid on account of the Contract Price, or that title to any of the work, materials, or equipment has passed to the Owner free and clear of any lein, claims, security interests or encullbrances, or that the Contractor(s) have cOllpleted their work exactly in accordance with the Contract Documents. ENGINEER: ~AIER STEWART & ASSOCIATES, INC. BY: ___~_~~~_____ TITLE: __~~_~~~________ DATE: _____d:=L'~:J?~__ --------------------------------------------------------------------------------- --------------------------------------------------------------------------------- Approved by Owner/Co.mission BY: . CITY OF ARDEN HILLS ------------------------------------ TITLE: ------------------------------------ DATE: ------------------ ================================================================================= . ..... ~~v5\ .-' ~ C-TAGS MONTH/t-tLv I?;,L . --./ I , THEFT I ASSAULT S" D.O.C. TRESPASS. WORTHLESS CHECKS -' . CRIM.DAM. TO PROPERTY UNDERAGE/POSS. 2- CONSUMPTION POSS. MARIJUANA ~ POSS. DRUG PARAPHERNALIA CLEAN UP ORDER . PARK ~ FTER HOURS. MISC. 6'. --~--- - --- , '4 Y/~~ , ., '---- - TRAFFIC VIOLATIONS JV , I {t:f'fJ A. ,Hills MOVING ~ SIGNS r~~ I PARKING ~ EQUIPMENT ,.,. 'Ie "'""',.,~ . ' ; , D.W.1. I ;------- MISDEAM. 14/ MISC. 3Z TOTALS 1'/0 LAKES AND BEACHES - PARKS/OPEN .SPACE----t ARENA'S . .ST~P ARM VIOL. - - I St~Htll~I~S Ilt~. PRODUCT DISTRIBUTION SPECIALISTS . August 3, 1992 City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112-5794 Dear Administrator, I am the managing partner of Distributing Properties which owns the building occupied by - Scholls, Incorporated on Round Lake Road. I am writing in regard to the road improvement assessment for Round Lake Road. My fear is that we have arrived at the assessment state without understanding the problem. Resurfacing Round Lake Road might only be a temporary fix. I have contacted Mr. Berger in the past and more recently your engineer Mark Graham in regard to my observations of the road. Sometime during the spring of 1991 water began surfacing on the road, even during dry periods. This is most notable early in the morning before evaporation takes place. Until recently, the water was coming down the Aquatrol driveway and heading south towards Scholls. I believe this constant submersion is a key factor in the break-up. In fact, the Aquatrol driveway also broke up this spring well above the road level. With my input, your engineer advised the managers of the Aquatrol building to divert the water into the south east ditch at the base of their driveway when re- paving. This seems to have had a positive effect in that location. Now the water seems to be coming from the dirt farm nOl1h of Aquatrol. Each and every morning the road is covered with water. Where is this water coming fi.om? Is this a result of the contamination testing sights in this area? Where can this water be diverted to? Who is responsible? These are just a few of the questions I have, but I believe they should be answered before a fix is established. . P.O. BOX 64116, ST. PAUL, MN 55164. (612) 636-0892. FAX (612) 636-8532. WATS 1-800-328-0841 --~- . Thank you for your consideration. Sincerely, {!)4/1 ~LL- Dan Scholl Managing Partner Distributing Properties Vice President, Scholls, Inc. . . M:~ St~Htll~I~S INt~. 4440 ROUND LAKE ROAD WEST P.O. BOX 64116' ST. PAUL, MINNESOTA 55164 . (612) 636-0892 PRODUCT DISTRIBUTION SPECIALISTS July 19, 1991 City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 Dear City Council, Scholls Incorporated has always taken much pride in the visual appearance of our facility. Literally hundreds of visitors, including many of our customers, visit our facility each week. The impression they leave with is important to us and should also be important to the community. This brings me to my reason for writing. The approach to our facility has become the equivalent of driving through a construction site. I would like to list the areas of my concern. . 1) The dirt farm on Highway 96 and Round Lake tends to muddy the road, although I believe they maintain their area as best they can. 2) The electrical company's storage yard which seems to have become a permanent fixture near the exit ramp and Round Lake Road is unsightly. Where are they working? What is the time table for their completion? Some of this equipment hasn't moved in over a year. 3) Last but not least is the ongoing deterioration of Round Lake Road. It has reached the point where even the most experienced navigator cannot avoid the pot holes, Has anyone noted that the break up is always first and worst at the base of Aquatrol's driveway? I understand and accept the operation of the dirt farm, but feel the additional aggravation of the electrical storage yard and road deterioration is beyond the limits of my patience. Thank you for your consideration, your response would be appreciated, Sincerely, . Dan Scholl Vice President SCHOLLS, INC. -.... -. ._n_..___. un . . CITY OF ARDEN HILLS 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 July 24, 1991 Mr. Dan Scholl, Vice President Scholls, Inc. 4440 Round Lake Road West PO Box 64116 st. Paul, MN 55164 Dear Mr. Scholl: Thank you for your letter dated July 19, regarding conditions on Round Lake Road leading to your business. I am forwarding a copy of your letter to the Mayor, City Council and city Code Enforcement Officer for their review and recommendations. ; Again, thank you for bringing your concerns to our attention. - Sincerely, ~7?~ Gary R. Berger City Administrator GRB:mah cc: Mayor and City Council David W. Kriesel, Code Enforcement Officer . PHONE: 16121 633-5676 . FAX 16121 633-7839 ." CITY OF ARDEN HILLS . 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 August 2, 1991 Mr. Adeel Lari MnjDOT Right-of-Way 34.85 Hadley Avenue North Box 2050 Oakdale, MN 55128 Dear Mr. Lari: The city of Arden Hills has received complaints from area businesses concerning the electrical company's (Egan-McKay) storage yard becoming a permanent fixture near the exit ramp on TH 96 and Round Lake Road, which they feel is unsightly. To answer these complaints, could you please advise me as to what the scheduled completion ~ime is for the nearby highway projects and when we can anticipate that this "storage" area - will be cleaned up and the equipment removed. Thank you for your response to this matter. Sincerely, !J~ twY David W. Kriesel Code Enforcement Officer f, D!.JK : mah \ ~ cc: ~~ry R. Berger, city Administrator , Scholl's, Inc" 4440 W. Round Lake Road Mayor and city council . PHONE: 16121 633-5676 . FAX 16121 633-7839 ---- ___u_ ~.-1 CONSULTING ENGINEERS Maier Stewart & Associates Inc. TO: LJ l'11\/ &;;,,// DATE: C:/?Z.J;7Z- I I" U;;,,4 all 2'>Sfir ~o :/r:' <1 Nt? . FILE: 5...:;", - 034 -r2cr-' ./ ' ?v. ,6',,'y h y'// ~ J? 7?:.: {) I #/1/. 55/(., <I , RE: ~7 7 A~--, ~r ..Ab.' 1.,,//a~~ rf/c. ~~>>"~.:;~ t!..on.--rf./A~ . ; SIGNED: 1959 SLOAN PLACE, SUITE 200, SAINT PAUL, MINNESOTA 55117 612-774-6021 FAX: 612.774-0838 9800 SHELARD PARKWAY, SUITE 102, MINNEAPOLIS, MINNESOTA 55441 612-546.()432 FAX: 612-544-6398 " -' CONSULTING ENGINEERS Maier Stewart & Associates Inc. June 19, 1992 File No: 520-034-20 Mr. Rick Baker Everest Group, Inc. 2685 Long Lake Road Roseville, MN 55113 RE: DRIVEWAY ACCESS TO AQUATROL, INC. ROUND LAKE ROAD WEST ARDEN HILLS, MN , . Dear Mr. Baker: My name is Mark Graham and I am the city Engineer in Arden Hills, Minnesota. As you may know, the city is planning to construct a major maintenance project this year on Round Lake Road West from U.S. Highway 96 to the South. Bids will be taken in early July, 1992. I am writing to you as the Everest Group, Inc. is the property management representative for Aquatrol, Inc., and specifically, their driveway access onto Round Lake Road. It appears that a great deal of water runoff flowing west from this driveway may contribute to the deterioration of the street. As I see that this driveway is being rebuilt, we would request that you consider and implement any construction that could direct runoff into the east side ditch. This work could be constructing a swale to force runoff away from the road, placement of small diameter pipe to capture runoff, placement of bituminous curb or sloping of the driveway. These options would certainly not need to be expensive or unusual to construct. The goal would be to direct runoff so that it flows toward a boulevard or ditch area and not completely onto the road. I would be happy to meet with you if you'd like to discuss these options. . With cooperation from abutting property owners such as Aquatrol, Inc., the roadway improvements can provide maximum benefit to each business and the city. 1959 SLOAN PLACE. SUITE 200, ST. PAUL, MINNESODI 55117 612-774-6021 9800 SHELARD PARKWAY, SUITE 102. MINNEAPOLIS, MINNESOTA 55441 612-~ . Equal Opportunity Employer , EVEREST GROUP, INC. . JUNE 19, 1992 PAGE TWO Please call me if you have any questions. Thank you for your attention to this important matter. sincerely, MAIER STEWART AND ASSOCIATES, INC. /p.u.L -#~ Mark J. Graham, P.E. MJG/db cc: Dan Winkel, Public Work Director 034-1901. jun ; . . '. . - CITY OF ARDEN HILLS MEJDlANDUM. DATE: August 14, 1992 TO: Mayor and City council ~ FRCM: Catherine J. Iago, 1\cting Clerk 1\dministrator (1J- SUBJECl': Resolution for Arden Place Drainage Improvements Attached are the following documents: 1. Letter dated August 13, 1992, fram Ergineer Mark Graham regarding the Arden Place Drainage Improvements. 2. Resolution No. 92-61 Awroving the Plans and Specifications and Ordering the Advertisement for Bids in the Matter of the Arden Place storm Sewer Inprovements. :Eh;Jineer Bill Westerberg will be present at the 8-17 meet~ representing MSA. As indicated in Mark's letter, Westerber 1S not - familiar with this project. If the council has further questions regarding the project, it would be appropriate to table any action until the 8-31 Council meeting. REX:XlMMmDATION: staff recommends adoption of Resolution No. 92-61 Approving the Plans and Specifications and Ordering the Advertisement for Bids in the Matter of the Arden Place stann Sewer I1rq:lrovements. ACrION RroUIRED: If Council =ncurs with the staff recommendation, they should adopt Resolution No. 92-61 Approving the Plans and Specifications and Ordering the Advertisement for Bids in the Matter of the Arden Place stann Sewer T1nprovernents . CJI/ts Attachment . , - CONSULTING ENGINEERS Maier Stewart & Associates Inc. MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL FROM: MARK J. GRAHAM, P.E. M&- RE: ARDEN PLACE DRAINAGE IMPROVEMENTS DATE: AUGUST 13, 1992 FILE: 520-026-20 Plans and specifications have been prepared, as directed at the July 27, 1992, City Council meeting, for the above-referenced project. The proposed plan sheet is attached. This project will extend 12" storm sewer pipe within an existing utility easement on the McGuire property, then the pipe will turn easterly within the north right-of-way of Arden Place and outlet on the east side of Ridgewood Road. The only major tree that may be affected by this construction is a 30" tree located within City right-of-way just east of Dr. Lundgren's driveway at 1553 Arden Place. Every effort will be made to minimize damage to the root structure of this tree and the specifications draw the . contractor's attention to this matter. The construction area is limited due to the existing 8" water main along the north side of the roadway and the topography of the land in front of Dr. Lundgren's home. The tree is shown to be within City right-of-way. Once bids are received and the contractor is known, we will schedule a meeting for all affected residents along the project prior to beginning construction. It would be appropriate for the City Council to consider the attached resolution approving the plans and specifications and ordering the advertisement for bids. Bids will be available at the August 31, 1997, meeting. As of this writing, the public works department has not yet had the opportunity to try again to clean out the existing pipe, While it seems unlikely that the existing pipe can be sufficiently opened, the new project could be dropped even after bids are received. As mentioned in our cover memo regarding the cold in-place recycling assessment hearings, both Terry Maurer and I will be unavailable at the August 17th Council meeting, Another engineer from our office, Bill Westerberg, will be at the meeting, but he is not familiar with this project. Should the City Council have any further questions regarding this project, it would be appropriate to table any action until the next City Council meeting. - MJG:tp Attachments 1959 SLOAN PLACE, SUITE 200, ST. PAUL, MINNESOTA 55117 612-774-6021 9800 SHELARD PARKWAY. SUITE 102, MINNEAPOLIS, MINNESOTA 55441 612-546-0432 . Equal Opportunity Employer 026-130t.aug . . . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION 92 - 6 1 A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING TIIE ADVERTISEMENT FOR BIDS IN TIIE MAlTER OF THE ARDEN PLACE STORM SEWER IMPROVEMENTS WHEREAS pursuant to Resolution 92-44, the Project Engineer has prepared plans and specifications for the Arden Place Storm Sewer Improvements, which plans and specifications have been reviewed by the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. Such plans and specifications, a copy of which is attached hereto and incorporated herein by this reference, are hereby approved. 2. The City Administrator shall prepare and obtain the publication of an advertisement for . bids for the making of the improvement pursuant to the attached plans and specifications. The advertisement shall be published once each week for two consecutive weeks, shall specify the work to be done, and shall state that the bids will be received by the City Administrator until 9:00 a.m. on August 27, 1992, at which time the bids will be publicly opened in the Council chambers of the City Hall by the City Administrator and the Project Engineer and will then be tabulated for consideration by the City Council at a meeting thereof at 7:30 o'clock p.m. on August 31, 1992, in the City Council chambers at City Hall. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Administrator in the amount of 5 % of the amount of such bid. Passed and adopted this 17th day of August, 1992. ATTEST: Thomas R. Sather, Mayor Catherine J. Iago, Acting Clerk-Administrator . RBS-Q35 - CITY OF ARDEN HILLS ~ m.TE: August 17, 1992 TO: Mayor and council . ! FRCH: Dan Winkel, Public works auperint...vlent '/).If. tv- SUBJECT: Solicitation of QUOtes for Cleaninq Arden Place storm sewer Mike McKinney contacted A-I Rootmaster, Roto-Rooter and Municipal Sewer Cleaning for quotes. All three contractors advised they would be using a Jetter truck, much like ours, to attempt to do the cleaning. '!he contractors responded that it would not be necessary to review the situation prior to sending the equipment, based on the infcmration provided by City staff. The service charges quoted ranged fram $100 to $200 for the first hour and $125 for each additional hour. It is my opinion the quotes are very high, considering there are no guarantees that the line would be corrpletely cleaned. - After reviewing the situation with the Public Works =ew, it was determined that perhaps the only way to remedy the situation would be to dig up the pipe and repair the problem. The city staff has attempted to clean the line before, using the Jetter truck, and found there is definitely blockage or a settled pipe approximately 40 to 50 feet upstream from the outlet. Mr. Bauer had a =ew dig the pipe on the north side of Arden Place and found the pipe to be plugged solid in both directions. If Council chooses to have one of the contractors make one last attempt to clean this line, they should direct staff to schedule the cleaning with the least expensive contractor as soon as possible. In is my opinion that, while nothing is impossible, it will be very difficult for any kind of Jetter or rodding equipment to get through this stonn sewer i there is no access to the outlet, except fram the street, making it even more difficult to use the equipment ll'="IM for cleaning . It is my recarnrnendation that Council consider proceeding with replacement of the stann sewer line, rather than attempt to unplug the blockage. . I:M:rk _ JVfflt1 td v 1//7/'72- '--_ IUUZ.J....l!-~LT . , 7E , CITY OF ARDEN HILLS . MJH:IU\NOOM twrE: AUgust 17, 1992 TO: ...,.,., ... City =u ! FRCH: Catharine J. Iago, 1lcting Clerk ]Irlm;n;strator \ SUBJECT: Fee Proposal for 1Ipprai.sals for city Hall and tad sites Attached is corresporrlence from Appraiser Michael Bettendorf outlining the =sts associated with the appraisal of the City Hall/Harstad sites ($4,000) and the Arden Place Drainage Inprovement area ($3,000 to $5,000). It appears that both projects could be completed in approximately 6 to 9 weeks from the date of authorization. Approximately three weeks ago I contacted two additional appraisers, Blake Davis and Gordon ElIrquist, both of whom indicated their schedules would not accammodate completion of the project in the ti1ne frame initially discussed; no further discussion has been held with either Davis or Elnq:uist. . Options for Council consideration are: 1) Authorize an expenditure not to exceed $9,000 for appraisal of the Harstad/city Hall sites and Arden Place Irrprovement area, or 2) Request city staff to solicit additional quotes. CITjts Attachments . ~ 6'/17);.z . ., .' -- BETTENDORF'RO HRER ,KNOCHE _INCORPORATED REAL ESTATE APPRAISERS e _.. . July 30, 1992 Mrs. Cathy Iago City of Arden Hills 1450 West Hwy 96 Arden Hills, MN 55112 RE: Fee Proposal for appraisals of City Hall & Harstad Sites Dear Mrs. Iago: In response to your request, I am submitting a fee proposal for the appraisal of two sites for the city of Arden Hills. The sites constitute the existing City Hall property and a piece of property of the southerly shore of Round Lake, owned by Keith Harstad. The intent of the appraisals is to assist the city in determining the potential of a land exchange between the parties. Separate appraisal reports will be prepared on each of the properties. In regards to the Arden Hills site, it is noted that the property . is presently improved with buildings serving as city offices. These improvements are designed to meet the specific needs of the city which may have limited utility in the open market. Also, the improvements fail to maximize the utility of the site. It would appear that the improvements would have no contributory value to a typical purchaser. In order to maximize the utility of the site, it would be necessary for the improvements to be removed. A perspective purchaser would take into account the cost of removal in determining a purchase price. Therefore in analyzing the Arden Hills site, the validation of the property would constitute a determination as to the market value of the land, less demolition cost. The Harstad site appears to be improved with a single family residence and other site improvements. These improvements fail to maximize the utility of the site. For a typical purchaser, the improvements would have to be removed in order to develop the property. As such, the valuation of the property would involve a determination of land value, less demolition cost. The appraisal process, for each property, would involve a detailed inspection of the property together with an analysis of physical characteristics, zoning, market trends and other information leading to a conclusion of highest and best use. A valuation analysis will be made based upon this highest and best use. Of the . three approaches to value (Cost, Direct Sales Comparison and Income) only the Direct Sales Comparison Ap~ro~c~ w~ll. b: u;i:iz.ed: . SPRUCE TREE CENTRE SUITE 206 1600 UNIVERSITY AVENUE SAINT PAUL MINNESOTA 55104 TELEPHONE 612/646. 6114 FAX 646' 8086 " . - Mrs. Cathy Iago July 30, 1992 Page Two The Direct Sales Comparison Approach involves and analysis of sales of similar properties. In this case, an analysis will be made of similar land transactions, having some degree of similarity to the subject. Adjustments will be made for various differences to arrive at a value conclusion for the land, as vacant. Consideration will then be given to the cost to remove the site improvements with that cost deducted from land value to arrive at a "as is" value for the individual property. The Cost Approach separates the property into the components of land and improvements. Since the value lies within the land, this approach is not appropriate. The Income Approach involves an analysis of the rental potential of a property and the conversion of that potential into present value. Land is rarely rented for investment purposes. As such, this approach is not appropriate. Full weight will be placed upon the analysis obtained from the ... Direct Sales Comparison Approach. The appraisal reports will be prepared in conformity with the Code of Ethics and Standards of Professional Practice of the Appraisal Institute together with the Standards of Professional Practice of the State of Minnesota. After reviewing the situation, it was concluded that fee for the preparation of the appraisal reports would be as follows: City Hall Site $2,000 Harstad Site 2,000 Total: $4,000 At the present time, I would anticipate the time frame in which to complete the assignment to approximate four to six weeks from the date of authorization. It appears that the Harsted site constitutes part of the Truler estate. In the 1970s, my father, Joe Benttendorf, was part owner with Keith Harstad of the Truhler estate. In the late 19705, early 1980s, he sold his interest to Harstad. My father has been deceased for five years. I have had no involvement with my father or any other party on the site in question. ... ---------- . . . . Mrs. Cathy Iago July 30, 1992 Page Three Also for your information, I recall assisting my father in the appraisal of part of the existing City Hall site during the 1970s. I am enclosing a copy of my qualifications for your convenience. Thank you for considering me in this matter. \ \ \ J. endorf, MA~ Certi d Federal General ppraiser Minnesota License #4001398 . . '... 1:. .! BETTENDO RF'RO HRER ,KNOCHE _INCORPORATED REAL ESTATE APPRAISERS . . . . . July 30, 1992 Mrs. Cathy Iago City of Arden Hills 1450 West Hwy 96 Arden Hills, MN 55112 RE: Assessment Analysis Arden Place Drainage Project Arden Hills, Minnesota Dear Mrs. Iago: In response to your request, I am submitting a fee proposal for an analysis determining the amount of benefit, if any, to specific properties resulting from the Arden Place drainage project. In making this proposal, I reviewed the feasibility study for the project and also obtained background information from Mark Graham, P.E., who prepared the study. It appears that eight properties are impacted by this project. . A two part analysis is involved in each of the properties. The first step constitutes an analysis to ascertain whether a benefit exists as a result of the project. If the benefit does exist, then the second step occurs which involves an analysis to measure the amount of benefit. In order to fully complete the assignment, a detailed inspection of each of the properties is required together with an analysis of the project as it relates to the individual properties in order to determine whether a benefit does exist. If such a benefit exists then a valuation analysis is required to determine the amount of benefit. The State of Minnesota specifies that assessments from public projects shall not exceed the increase in market value resulting from the project. A before and after analysis is required in order to measure the amount of benefit. This necessitates a determination as to the market value of each individual property prior to the project, in relation to a determination of the market value of each individual property after the project. The difference in value will reflect the amount of benefit, if any, resulting from the project. Benefits resulting from storm sewer projects typically adhere to land rather than improvements. The measure of benefit is reflected in changes in land value. The contributory value of the improvements typically remains the same in .a before and after situation. - ......... .. SPRUCE TREE CENTRE SUITE 206 1600 UNIVERSITY AVENUE SAINT PAUL MINNESOTA 55104 TELEPHONE 612/646 . 6114 FAX 646 . 8086 ,." . . Mrs. Cathy Iago July 30, 1992 Page Two Since the impact is measured in changes in land value, the analysis could be limited to a before and after analysis of the individual building sites, excluding improvements. This would save on the cost of the appraisals. However, in at least one case a munici- pality lost an assessment appeal by not completing a full before and after including land and buildings. If I am selected for the assignment, it will be necessary for me to meet with the city attorney to discuss whether a complete before and after analysis on each property is required or whether that analysis can be reduced to a before and after on the individual sites, exclusive of buildings. In either respect, I should inspect the individual houses as part of the appraisal process in order to have a full understanding of each property and a basis from which to make a determination as to whether the improvements are affected. In making a fee proposal, a range is submitted recognizing the . foregoing. A full determination of the complexity of the problem can not be assessed until one is in the middle of the analysis. Also, guidance from the city attorney is required in determining whether the measurement of benefit can be limited to a before and after of land only. Based upon the foregoing, it was concluded that the fee for preparing appraisal reports on each of the eight properties involved, reflecting a determination of benefit and, where applicable, a measure of benefit would range; $3,000 to $5,000 The time table to complete the assignment is presently anticipated at 6-9 weeks from the date of authorization. The appraisal reports will be prepared in conformity with the Code of Ethics and Standards of Professional Practice of the Appraisal Institute together with the Standards of Professional Practice of the State of Minnesota. Enclosed is a copy of my qualifications for your convenience. Thank you for considering me in this matter. M truly, Micha~l J. ndorf, MA:d . Certi~ Federal General hppraiser Minnesota License #4001398 .. ,. t. . CITY OF ARDEN HILLS MEXIU\NOOM DATE: AugUst 17, 1992 TO: Mayor and city Council FRCH: Catherine J. Iago, 1\cting Clerk 1ldministrator SOBJECT: Proposed 1992 Salary 1\ction for PUks & Recreation Director REO::l>lMENDATION: Upon input from Mayor Sather this date, a re=mmendation is forwarded to increase the salary of the Parks & Recreation Director from 2.5 to step 3 of the 1992 Pay Plan ($17.98 to $18.52 per hour). This plaoes the PUk Director at 90% of the naximum pay for this position am constitutes a 3 percent increase. REDU.tlbTI\lJ ACTION: If Council concurs with this salary action, they should pass a motion . increasing the Parks & Recreation Director I s salary from $37,398.00 to $38,517.00, (effective this date or retroactive to ) . TRP Its - i C . ~ . . ARDEN HILLS -1992 PAY PLAN ljlllllli'III~llllllllllllll!I'lllm~I!lfllllllllllllllllIlllj["IIIII[illllllll!l~lilll Administrator 110 $42,024 $44,651 $47,277 Public Works Supt. 90 34,608 36,771 38,934 43,260 i:;::i;~:;m:;@;:~~:#:~it:~::: Parks Director 89 34,237 Flt~g@FmHV 40,657 42,797 36 377 .....'S85BF , nt{~:::'....:,.{:-.:::.~rH:: Accountant 88 33,866 35,983 38,100 42,333 Deputy Clerk 81 31,271 33,225 35,180 39,089 :::,:.:::.:~:;:::::;:;:,:;:;.::;:,:;:.:::::::::: Jiy@mmntkki Program Supervisor 76 29,41 7@II:I$illg&&li 33,094 34,932 36,771 Public Work Foreman 58 22,742 24,164 25,585 27,007 28,428 Public Works Maint 56 22,001 23,376 24,751 26,126 27,501 . z ~.~ :.:.:.:.: N :.,.:.>;.: ,.>:.,~.~ :.;.:.: @WJiHttnmm:: Senior Acctg Clerk 56 22,001 23,376 24,751 26,126!H!!gllfllilT . Parks Maint 53 20,888 22,194 23,499 24,805 26,111 23,082 1:111~11I111 Admin Secretary 52 20,518 21,800 25,647 ........................W...W....N'.W :::::t:;n;~;:;i:~::;:::~:::~m;:;\:i Intermed Acct Clerk 48 19,034 20,224 21,414 22,603 Ijlll~$!lIlj! ...............N.....................w.w......;. _..............w.......'w.,....'...A-...W.. ;;~{:}:~@~~~it::~d::i:@f:{ Receptionist 46i!ii!I'!j~;'g~'i! 19,436 20,579 21,723 22,866 City Administrator - POSITION IS CURRENTLY VACANT . Public Works Superintendent - Current pay is $40,019 .. Parks Director - Current pay is $37,398 City Accountant - POSITION IS CURRENTLY VACANT . Deputy Clerk - Current pay is $36,067 Program Supervisor - Current pay is $31 ,242 Public Works Foreman - Current pay is $30,763 Public Works Maintenance - Current pay is $29,515 Senior Accounting Clerk - Current pay is $27,518 Parks Maintenance - Current pay is $28,018 Administrative Secretary - Current pay is $24,378 Intermediate Accounting Clerk - Current pay is $23,795 Receptionist - Current pay is $18,283 . . No Salary Action Since 1991 Employee Anniversary Date .. No Salary Action Since 1990 Employee Anniversary DAte Updated: 7-16-92 ., . CITY OF ARDEN HILLS MEJmANOOM '{ I . D1l.TE : August 14, 1992 CV!iUl 'lQ: Mayor and City council FRaI: Catherine J. Iago, 1\cting Clerk 1ldministrab SUBJECT: Assessment Hearings: Dunlap street West Round Lake Road Attached are the follOllling d=uments: 1. August 12, 1992, letter fram Engineer Graham relating to the 1992 Cold In-Place Recycling Iniprovernents - Dunlap street and West Round lake Road. 2. Assessment Hearing infonnation and assessment rolls for Dunlap street and West Round lake Road. 3. Resolution No. 92-57 Adopting Final Assessment Roll in the Matter of the 1992 Dunlap street Cold In-Place Recycling Iniprovement. 4. Resolution No. 92-58 Accepting Bid and Authorizing Execution of contract in the Matter of the 1992 Dunlap street Cold In- - Place Recycling Iniprovement. 5. Resolution No. 92-59 Adopting Final Assessment Roll in the Matter of the 1992 West Round lake Road Cold In-Place Recycling Improvement. 6. Resolution No. 92-60 Accepting Bid and Authorizing Execution of Contract in the Matter of the 1992 West Round lake Road Cold In-Place Recycling Inprovement. ~TION: Engineers Maurer and Graham will not be present due to scheduling conflicts . Engineer Bill Westerberg, who is familiar with both projects, will be present to make a bdef presentation at the assessment hearing and answer any questions. ACl'ION REOUIRED: Mter receiving resident comments at the assessment hearing and discussion with Engineer Westerberg, Council should consider adoption of Resolution Nos. 92-57, 92-58, 92-59, and 92-60. CJI/ts Attachments . . . ""'~rIJ 00""'"'" ,,,,,,ern, Maier Stewart & Associates Inc. August 12, 1992 File: 520-034-58 520-035-58 Honorable Mayor and City Council City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 RE: 1992 STREET RECYCLING IMPROVEMENTS ASSESSMENT HEARINGS Dear Council Members: The assessment hearings for the 1992 Street Recycling Improvements Project are scheduled for the August 17, 1992, City Council meeting, These hearings will address proposed assessments for milling and recycling improvements on West Round Lake Road from U.S. Highway 96 to 14th Street NE and on Dunlap Street from Red Fox Road to Grey Fox Road. . A public hearing for these improvements was held on June 8, 1992, with an estimated assessment rate to the abutting property owners of $14.00 to $15.00 per assessable front foot. Bids were received on July 9, 1992, for the project, with the low bid submitted by Ashbach Construction, Inc. The bid was approximately 30% below the engineer's estimate. Based on the bid received, the assessment rate presented at the public hearing can be reduced to $11.00 per front foot. This rate was adopted by resolution at the July 13, 1992, City Council meeting as the 1992 cold in-place recycling equivalent assessment rate. The revised assessment rolls for West Round Lake Road and Dunlap Street are attached which show proposed assessments based on $11.00 per front foot. Following the close of the assessment hearing, it would be appropriate for the City Council to consider the two attached resolutions. The first resolution adopts the final assessment roll as approved by the Council. The second resolution accepts the bid from Ashbach Construction, Inc., and authorizes execution of the contract for the project. As there are separate assessment hearings for each street, we have also prepared two resolutions for each street. These assessment hearings were originally scheduled for the August 10, 1992, City Council meeting, which was moved to August 17, 1992. Unfortunately, both Terry Maurer and I have . 034-1301.aug 1959 SLOAN PLACE, SUITE 200, ST. PAUL. MINNESOTA 55117 612-774-6021 9800 SHELARD PARKWAY, SUITE 102, MINNEAPOLIS, MINNESOfA 55441 612-546-0432 . Equal Opportunity Employer ARDEN HILLS CITY COUNCIL . AUGUST 12, 1992 PAGE TWO out of town commitments on August 17, 1992, that could not be changed. Altering your meeting schedule from the second Monday (10th) created confficts for us. Consequently, Bill Westerberg, another engineer in our office, will be in attendance to make a brief presentation at the assessment hearings. Given the lack of discussion at the public hearings for these projects, we do not anticipate any controversy at the assessment hearings. Please contact me if you have any questions. Sincerely, MAIER STEWART & ASSOCIATES, INC. /1?h-L/ ~~Ldfur- Mark J. Graham, P.E. MJG:tp . Attachments . 034-13Ol.aug . ASSESSMENT HEARlNG AUGUST 17, 1992 1992 COLD IN-PLACE RECYCLING IMPROVEMENTS ESTIMATED COSTS PRESENTED AT JUNE 8, 1992, PUBUC HEARING PROJECTED AN ASSESSMENT RATE OF $14 TO $15 PER FRONT FOOT. ACTUAL BIDS RECEIVED ON JULY 9,1992, WERE APPROXIMATELY 30% BELOW ENGINEER'S ESTIMATE. ACTUAL CONSTRUCTION BID $ 82,948.10 - ADMINISTRATION, FISCAL, LEGAL (32%) ,$ 26.543AQ TOTAL PROJECT COST $109,491.50 PROJECT IS FUNDED BY 50%-50% SPUT BETWEEN ABUTTING PROPERTY OWNERS AND THE CITY. ASSESSMENT RATE ESTABUSHED ON JULY 13, 1992, AT $11.00 PER FRONT FOOT. DUNLAP STREET 2514.20 FT x $11.00 = $27,656.20 WEST ROUND LAKE ROAD 2595.00 FT x $11.00 = $28.545.00 TOTAL ASSESSED COST $56,201.20 CITY SHARE OF PROJECT COST $53,290.30 034-1302.aug - ROUND'LAKE ROAD WEST PROPOSED ASSESSMENT ROLL FOR RECYCLING IMPROVEMENTS 520-034-58 JULY 23, 1992 ASSESSMENT RATE PER FRONT FOOT = $11. 00 . ASSESSIBLE PIN NUMBER OWNER DESCRIPTION FOOTAGE ASSESSMENT ------------------------------------------------------------------------------------------------- 121-30-23-22-0001-2 IG.A. INDYKIEWIC2 IPART OF SEC 21 T 30 R 23 1 185 1 $2,035.00 I I 11920 HWY 96 1 1 I I I 1ST. PAUL, MN 55112-1911 IPARCEL 140-27 I I I I I 1 I 1 1 I I I 1 1 I I 1 I I I 1 1--------------------1------------------------1-------------------------1----------1------------1 121-30-23-22-0003-8 IG.A. INDYKIEWICZ IPART OF SEC 21 T 30 R 23 I 300 I $3.300.00 I I 11920 HWY 96 I I 1 I 1 1ST. PAUL, MN 55112-1911 IPARCEL 160-27 I 1 1 1 1 I I I 1 I I I I 1 I I 1 I 1--------------------1------------------------1-------------------------1----------1------------ 121-30-23-22-0004-1 IEVEREST PROPERTY IPART OF SEC 21 T 30 R 23 I 420 I $4,620.00 I IMANAGEMENT CO. I I I I 12685 LONG LAKE ROAD 1 I I I IROSEVILLE, MN 55113-25371PARCEL 040-38 I I I 1 I 1 I 1 I 1 I 1 1--------------------1------------------------1-------------------------1----------1------------ ~30-23-22-0005-4 Iw. W. GRAINGER INC. IPART OF SEC 21 T 30 R 23 1 360 I $3,960.00 1 C/O PROPERTY TAX DEPT. I 1 I I 15500 W. HOWARD STREET I 1 I 1 ISKOKIE, ILL 60077-2620 IPARCEL 050-38 1 I 1 1 1 I I 1 1 I I I 1--------------------1------------------------1-------------------------1----------1------------1 121-30-23-23-0001-9 ISCHOLLS INC. IPART OF SEC 21 T 30 R 23 I 500 I $5,500.00 I 1 Ip.o. BOX 64116 1 I 1 I I 1ST. PAUL. MN 55164-0116 IPARCEL 030-38 I I I I I I I I I I I I I I I 1 I 1 I 1 1 1--------------------1------------------------1-------------------------1----------1------------1 121-30-23-23-0002-2 ILIPCO ENTERPRISES IPART OF SEC 21 T 30 R 23 I 320 1 $3.520.00 1 I 17625 METRO BLVD. 1 I I 1 I ISUITE 300 1 PARCEL 030-35 1 I I 1 IEDINA, MN 55435-3913 I I 1 I I 1 I 1 1 1 I I 1 1 1 I 1--------------------1------------------------1-------------------------1----------1 --I 121-30-23-23-0003-5 IG.R.A. JOHNSON IPART OF SEC 21 T 30 R 23 1 510 1 $5,610.00 I I 11600 TCF TOWER I I I 1 1 IMPLS., MN 55402-2833 IPARCEL 030-36 I I I I--------------------I------------------------I-------------~-----------1----------1------------1 . TOTAL 2595 $28,545.00 , , ROLL FOR RECYCLING IMPROVEMENTS 520-035-58 DUNLAP STREET PROPOSED ASSESSMENT ASSESSMENT RATE PER FRONT FOOT = $11. 00 . ASSESSIBLE PIN NUMBER OWNER DESCRIPTION FOOTAGE ASSESSMENT ------------------------------------------------------------------------- 127-30-23-41-0013-8 1ST. PAUL PROPERTIES IPART OF SEC 27 T 30 R 23 1 259.1 I $2,850.10 1 1385 WASHINGTON ST. I I I 1 1ST. PAUL, MN 55102 IPARCEL 340-78 I I 1 I IADDRESS: I 1 I 1 1 3725 DUNLAP STREET I 1 I 1 I ARDEN HILLS, MN 551121 1 1--------------------1---------------------1-------------------------1---------- ------------ I 27-30-23-41-000B-6 INORTHWESTERN BELL IS 135' OF N 1038' OF 1 135 $1,485.00 I ITELEPHONE COMPANY Iw 300.4' OF E 1/2 OF I I 13755 DUNLAP STREET ISE 1/4 SEC 27 T 30 R 23 I 1 ARDEN HILLS, MN 551121 I I IPARCEL 190-78 I I I I 1-------------------- ---------------------1-------------------------1---------- ------------ 127-30-23-41-0012-5 ST. PAUL PROPERTIES Is 579.99' OF N 903' OF 1 579.99 $6,379.B9 1 385 WASHINGTON ST. IW 300.4' OF NE 1/4 OF 1 I ST. PAUL, MN 55102 ISE 1/4 SEC 27 T 30 R 23 1 I IPARCEL 330-78 I I IADDRESS: I I I 3757 DUNLAP STREET I I I ARDEN HILLS, MN 551121 ~----------------- ---------------------I-------------------------I----~---- ------------ -30-23-41-0010-9 EUGENE FORBRAGD IN 323.01' OF W 300.4' OF I 283.01 1 $3,113.11 1 729 FOREST DALE ROAD IE 1/2 OF SE 1/4 (SUBJ TO 1 1 1 ST. PAUL, MN 55112 IROAD) SEC 27 T 30 R 23 I I I I IPARCEL 300-78 I I I I IADDRESS: 1 I 1 I 1 I 1212 RED FOX ROAD 1 I I 1 1 1 ARDEN HILLS, MN 551121 I I 1--------------------1-- 1-------------------------1----------1------------1 127-30-23-41-0014-1 ISCOTT ROBERTS IPART OF SEC 27 T 30 R 23 I 137.1 I $1,508.10 I I 12465 FAIRVIEW AVE. N I 1 1 1 1 1ST. PAUL, MN 55113 IPARCEL 370-78 I I 1 I I 1 I 1 1 I I I 1 I I I 1 I I I I 1--------------------1---------------------1-------------------------1----------1------------1 127-30-23-41-0019-6 1ST. PAUL PROPERTIES IPART OF SEC 27 T 30 R 23 I 290 1 $3,190.00 I 1 1385 WASHINGTON ST. I I 1 I 1 1ST. PAUL, MN 55102 IPARCEL 440-78 I 1 I I 1 IADDRESS: I I 1 I I I 3796 DUNLAP STREET 1 1 1 I 1 I ARDEN HILLS, MN 551121 I 1 1--------------------1---------------------1-------------------------1----------1------------1 127-30-23-41-0007-3 1ST. PAUL PROPERTIES IPART OF SEC 27 T 30 R 23 1 298 I $3,278.00 I I 1385 WASHINGTON ST. I 1 I I . 1ST. PAUL, MN 55102 IPARCEL 140-78 I 1 I I IADDRESS: I I I I I I 3768 DUNLAP STREET I I I ARDEN HILLS, MN 55112 127=~;=23=41=0006=0--lsT~-PAUL-PROPERTIEs--lpART-OF-SEC-27-T-30-R-2;-1------262-1--$2.882~0e_1 I 1385 WASHINGTON ST. I 1 I 1 I 1ST. PAUL, MN 55102 IPARCEL 130-78 1 I 1 I 1 IADDRESS: I I I I 1 I 3750 DUNLAP STREET I I 1 . 1 1 ARDEN HILLS. MN 55112 I I 1 1--------------------1---------------------1-------------------------1----------1------------1 127-30-23-41-0005-7 1ST. PAUL PROPERTIES IPART OF SEC 27 T 30 R 23 I 270 1 $2.970.00 I I 1385 WASHINGTON ST. 1 I 1 I I 1ST. PAUL. MN 55102 IPARCEL 120-78 I 1 I 1 I IADDRESS: 1 I I I 1 I 3728 DUNLAP STREET I I I I 1 I ARDEN HILLS, MN 551121 I I 1--------------------1---------------------1-------------------------I------~---I------------I TOTAL 2514.2 $27,656.20 - . ------ CITY OF ARDEN HILLS . RAMSEY COUNT, MINNESOTA RESOLUTION 92 - S7 - A RESOLUTION ADOPTING FINAL ASSESSMENT ROLL IN THE MATTER OF THE 1992 DUNLAP STREET COLD IN-PLACE RECYCLING IMPROVEMENT WHEREAS, upon due notice property made as required by law, the Arden Hills City Council has met and heard and passed upon all objections to the proposed assessment for the 1992 Dunlap Street Cold In-Place Recycling Improvement and has determined the amount to be assessed against each individual property as the Council deems just; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. Final assessment roll, a copy of which is attached hereto and incorporated herein by this reference, is hereby accepted and adopted and shall constitute the special assessment against the lands therein named. Each such tract of land in the assessment roll is hereby found to be benefitted by the improvement in an amount not less than the amount of the assessment levied against it. . 2. Such assessment shall be payable in equal annual installments, including both principal and interest, amortized in such amount annually as is required to pay the principal with interest at 8.00% over a period of five years. 3. The owner of any property so assessed, may, at anytime prior to certification to the County Auditor of the assessment or the first installment thereof, pay to the City Treasurer the whole of the assessment on such property, with interest accrued to the date of payment; except that no interest shall be charged if the entire assessment is paid within 30 days after the adoption of this Resolution. Prepayment may also be made after the certification of the assessment or first installment thereof by paying to the City Treasurer/Auditor the entire amount of the assessment remaining unpaid with interest. In the case of a payment made before November 15, interest will be calculated through December 31 of the next succeeding year. 4. The City Administrator shall transmit to the County Auditor a certified duplicate of the attached assessment roll to be extended on the property tax lists of the County, Such assessment shall be collected and paid over in the same manner as other municipal taxes. Passed and adopted this 17 day of August, 1992. ATTEST: . Thomas R. Sather, Mayor Catherine 1. Iago, Acting Clerk-Administrator Rffi.'l35 CITY OF ARDEN HILLS . RAMSEY COUNTY, MINNESOTA RESOLUTION 92 - 58 RESOLUTION ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MATTER OF THE 1992 DUNLAP STREET COLD IN-PLACE RECYCLING IMPROVEMENT WHEREAS pursuant to Resolution 92-40, competitive bids were solicited and received for the 1992 Dunlap Street Cold In-Place Recycling Improvement as set forth in the bid tabulation incorporated herein by this reference; and WHEREAS the City Council has considered the amount of the bids and the responsibility of the bidders and determined that Ashbach Construction, Inc., is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. The Mayor and City Administrator are authorized and directed to execute, on behalf of the City, such contract with Ashbach Construction, Inc., as is approved by the City . Attorney for the completion of the 1992 Dunlap Street Cold In-Place Recycling Improvement according to the approved plans and specifications designated in Resolution 92-40. 2. The City Administrator is authorized and directed to forthwith return to all bidders the deposits made with their bids upon execution of the contract above specified. Passed and adopted this 17th day of August, 1992. Thomas R. Sather, Mayor ArrEST: Catherine J. Iago, Acting Clerk-Administrator . RES-035 . , . CITY OF ARDEN HILLS . RAMSEY COUNT, MINNESOTA RESOLUTION 92 - S9 A RESOLUTION ADOPTING FINAL ASSESSMENT ROLL IN THE MATTER OF THE 1992 WEST ROUND LAKE ROAD COLD IN-PLACE RECYCLING IMPROVEMENT WHEREAS, upon due notice property made as required by law, the Arden Hills City Council has met and heard and passed upon all objections to the proposed assessment for the 1992 West Round Lake Road Cold In-Place Recycling Improvement and has determined the amount to be assessed against each individual property as the Council deems just; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. Final assessment roll, a copy of which is attached hereto and incorporated herein by this reference, is hereby accepted and adopted and shall constitute the special assessment against the lands therein named. Each such tract of land in the assessment roll is hereby found to be benefitted by the improvement in an amount not less than the amount of the assessment levied against it. . 2. Such assessment shall be payable in equal annual installments, including both principal and interest, amortized in such amount annually as is required to pay the principal with interest at 8.00% over a period of five years. 3. The owner of any property so assessed, may, at any time prior to certification to the County Auditor of the assessment or the first installment thereof, pay to the City Treasurer the whole of the assessment on such property, with interest accrued to the date of payment; except that no interest shall be charged if the entire assessment is paid within 30 days after the adoption of this Resolution. Prepayment may also be made after the certification of the assessment or first installment thereof by paying to the City Treasurer/Auditor the entire amount of the assessment remaining unpaid with interest. In the case of a payment made before November 15, interest will be calculated through December 31 of the next succeeding year. 4. The City Administrator shall transmit to the County Auditor a certified duplicate of the attached assessment roll to be extended on the property tax lists of the County. Such assessment shall be collected and paid over in the same manner as other municipal taxes. Passed and adopted this 17 day of August, 1992. ATTEST: . Thomas R. Sather, Mayor Catherine J. Iago, Acting Clerk-Administrator REs-035 .., CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA . RESOLUTION 92 - 60 A RESOLUTION ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MATTER OF THE 1992 WEST ROUND LAKE ROAD COLD IN-PLACE RECYCLING IMPROVEMENT WHEREAS pursuant to Resolution 92-40, competitive bids were solicited and received for the 1992 West Round Lake Road Cold In-Place Recycling Improvement as set forth in the bid tabulation incorporated herein by this reference; and WHEREAS the City Council has considered the amount of the bids and the responsibility of the bidders and determined that Ashbach Construction, Inc., is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. The Mayor and City Administrator are authorized and directed to execute, on behalf of the City, such contract with Ashbach Construction, Inc., as is approved by the City . Attorney for the completion of the 1992 West Round Lake Road Cold In-Place Recycling Improvement according to the approved plans and specifications designated in Resolution 92-40. 2. The City Administrator is authorized and directed to forthwith return to all bidders the deposits made with their bids upon execution of the contract above specified. Passed and adopted this 17th day of August, 1992. Thomas R. Sather, Mayor ATTEST: Catherine J. Iago, Acting Clerk-Administrator . REs-035 " :i" :':. 0..0 -", -~1 ,/' CITY OF 1lRDEN HILLS // . MEKmINOOM Dl'.TE : 1\ugust 17, 1992 TO: Mayor and City C01mcil FRCH: @ Terry Post, city Accountant SUBJD::T: 1992 Proposed Budget Worksession 1\genda BUDGEIl' ~ESSIOO 1\GENDl\. Wednesday, 1\ugust 19, 1992, 4:30 );Ill City Hall Call to Order/Roll Call. Budget Presentation: I. Introduction and General OVerview 4:30 - 5:00 II. Proposed 1992 Baseline Budget by Responsibility Area A. Administration 5:00 - 5:45 . 1- General FUnd Deparbnental Expenditures 2. Special Revenue FUnds 3. Debt Service FUnds 4. Capital Project FUnds B. Parks & Recreation 5:45 - 6:15 1- General Capital Expenditures 2. Special Revenue FUnds c. Public Works 6:15 - 6:45 1- General FUnd Expenditures 2. Enterprise FUnds III. Fst:iJnated 1992/Proposed 1993 Capital Budget 6:45 - 7:00 IV. Changes from Baseline Resource Allocation Options (OVerlays) 7:00 - 7:30 A. Facilities B. Headcount C. In-House Data Processing D. Fringe Benefit Package Review E. Create storm Water utility F. Replenish General FUnd Balance V. Adjourn. . TRP Its ; t- . < CITY OF ARDEN HILLS . PROPOSED CHANGES FROM BASELINE (OVERLAYS) PROPOSED 1993 BUDGET NEW PUBLIC WORKS FACILITY: . Assume 11/3/92 r~dJ!m on $2,000,000 project. If successful, 1993 debt service would b($120;000::))ebt service in 1994 and 1995 would be approximately $180,"Orm-and $183,000 respectively. Impact on Public Works utility costs (natural gas and electricity) will likely increase by a factor of 300-400 percent due to increased mechanical system requirements. Assume occupancy by 11/1193. NEW CITY HALL FACILITY: . Finance alternatives: include with Public Works referendum, pay cash (i.e.; delete Cable TV Fund #228 for A/V equipment furnishings, deplete Fund 315 Balance, use Fund 501 and proceeds from current site sale for balance, or municipal lease. Will project go forward if Public Works Facility referendum is defeated? . Furniture & fixtures cost not in BRW preliminary figures - possible $300,000 capital expenditure and one time address change/move costs. If financed by "cash": reduction in interest income ($30,000 to $40,000); increase in security alarm, building maintenance and utilities costs. HEADCOUNT ADDITIONS: . Additional Public Works employee, current complement is 6. This request was presented and rejected during the 1992 budget projects. 1993 wages and PERA/FICA costs and $250 fringe benefits would be approximately $32,000. . .5 FIE Clerk-Typist position for support of Public Works and Parks & Recreation area. Estimate salary and fringe costs of $12,000. (Similar request for 1 FIE was presented and rejected during 1992 Budget project. If approved for 1993, physical workspace issues.) . .5 FIE Clerk-Typist position for Cable TV, adrninistrative clerical backup. Est. salary and fringe costs of $12,000. (Similar request for 1 FIE was presented and rejected during 1992 Budget project. If approved for 1993, physical workspace issues. ) . - = - - - - ,- ~ - ------..------- ~ ,. , PAGE TWO . IN-HOUSE DATA PROCESSING: . Fees paid to the City's Service Bureau provider (PPI) are estimated at $16,000 in 1992 and $17,000 in 1993. Assumptions to bring this function in-house assume the following: no additional headcount requirements, hardware requirements of a file server (Novell) and, 3 workstations, 300 MB hardrive, printer (approx. $10,000); software costs of $11,295 (GIL, AlP, P/R & utility billing) in year 1 and ongoing license fees of $1,800. Total capital costs of $21,000 reflect a payback of about 15 months. STORM WATER UTILITY: . Assume goal for implementing such a program is 1st quarter 1992. Issues are what basis to levy change (i.e.; average type of service, etc.). The City of Roseville has a such a charge and generates approximately $540,000 per year (25 percent residential, 75 percent all others). Comparable revenue expectations for Arden Hills may be in $100,000 to $120,000 range. RESTORE GENERAL FUND BALANCE: . . Abdo, Abdo, & Eick have commented on the slow erosion of the General Fund Balance over the last several years. The 12/31/91 Fund Balance of $360,000 represented about 2.3 months of expenditures. If the goal is to have 5 months of expenditures in Fund Balance, an increase of approximately $430,000 would be required. One alternate may be to adopt a "Fund Balance Restoration Plan" to be phased in over five years at an annual increase of $90,000. FRINGE BENEFIT REVIEW: . The City current pays up to $250 per employee for the following insurances: medical coverage ($159 single; $411 family: dental: $21 single, $67 family); life insurance ($10,000 basic + $5,000 supplemental); short-term disability ($200 per week for 6 months), and accidental death and dismemberment). Consider adopting a flexible spending account. Also consider determining which coverages, if any, are always voluntary to the employee. . - - , ~. j - .. ~ . ,:; - ~ . CITY OF 1lRDEN HILLS MEKllANOOM DATE : August 18, 1992 TO: Mayor, city C01mcil MaDbers and Staff FRCH@) Terry Post, city Accountant SUBJD::T: 1993 Budget Process overview As the 1993 Budget process begins, the following factors should be kept in mind : 1- Sicmificant Capital Item Previous direction from Council to staff was to limit the General Fund 1993 proposed J::udget expenditures to a less than 5% increase over the 1992 approved J::udget. '!he proposed 1993 J::udget distributed for this meeting does not a=ornplish this objective. '!he projected 8.6% increase includes a $100,000 Capital Budget item for a new street SWeeper. If this Capital item were treated as a discretionary "overlay" item and excluded from the 1993 . Baseline Proposed Budget, the rate of increase would be approx:iJnately 3.5% - well within Council guidelines. 2. External Factors Affectim the Process a. Beginning 6/1/92, the City is liable for Minnesota Sales Tax at the rate of 6.5% on most non-labor, non-construction project, purchases. '!he impact is most severe on the Capital Budget items. b. DaW Limitations have been removed by 1992 Legislative action. c. It is anticipated that no dramatic changes will oa::ur in the Consumer Price Index (CP!) from 1992 to 1993. A 3.0% range movement in the 1993 Pay Plan appears reasonable. d. As the Legislature has continued to "hly down" the Tax Capacity Percentages (i.e. the maximum residential tax capacity moving from 3% to 2 1/2% to 2% in 1993) the City's General FUnd is IlUlch oore deperrlent upon =llection of HACA aid. TRP:rk . CITY OF 1lRDEN HILLS :E5'1'IMMED 1992 ISBUES/OPPamINITIES . DEPl' /FtlND EXPENDITllRE c:M'mCRY DISCUSBIOO POINl'S #101 General Mayor & Council Management Fees, Newsletter staff turnover, print costs Administrative Office Salaries, Temporary staff turnover, medical leave Office Eillployees, Accounting Fees Bank Cllarges SUbstantially reduce fees for Collateral Office F\n:niture & Expenses Replace Office Copier Planning & Planning Consultant No Reduction in 1992 services Zoning tcKlate Police Control Ramsey County Sheriff One-t:llne $18k work comp audit Govt. Bldgs. Misc. El::{uipment Urrlerground Fuel Tank Removal streets Pavement Management Plan Known Projects $53K under $130K Budget . Automotive El::{uipment Allocated purchase of (2) 1 ton durrp trucks storm Sewers Engineer Fees Ground Water Management Plan Mise. Transfers Transfers to other funds Unbudgeted - Program ($19K); Shade tree ($7K) #228 CABLE Mise. Copier expenses Mi=ophone Costs #315 - Principal payment $275K - Bond Defeasance REFUNDING BOND (Accelerated) #408 - MUNI Architects Fees UnI:xldgeted - Dependent lAND & BIIX: Upon Referendum out=e #501 PIR Mise. Expenses Costs of obtaining easements Contractor Final Old Snelling Payment offset by MSA Construction . #601 - WATER Capital El::{uipment Allocated purchase of (2) 1 ton durrp trucks #602 - SEWER Capital El::{uipment Wire Cleveland Lift station; Purchase of 1 ton trucks ".'; 1 A" ) , ....) (,,:' , " ."'-;" , 1 ",~-~t- I); . ,-.:! 1~J .- _ ~:5<,~ ",' /____- -~ -,I '. ..... /':/V'/;."~ i{)j/"')A///i" -~ L '0" '. ..Ii~.. \ i, I...,;wv 1':-, ^~.-r '-'u- h_ " "1 ,11\_ . ' \ if .(V) '0 1j/,,:k/j:lMW(\ . ..;.,.' ,,~' ., L..-.. . -,. // .,1 ./ .< <.' .',',_ ,/,1 " . ,'/J{. ..' / ,I .,',.<::__ ;.~~:. :', _,' ( I -- /. /1 ' It' " ~0{J,1i/'V/ -^ F i / /i,I" .' , ()J, 0Ji'" "/'I,j/, 'i' 'j":i --" " , ;/ -,'. /" .,... '.'; ~ . .... ,I ~. .V --'" <_/,/./ '-<'.f'--'.V<------ -........,.. - " (; , J . .~ I. ,0: ., -- ~ i' 1 r.-, /~)/ 7-J) "~) , I .~ , ~- - ~ ;1 (j: '/ ;\_,.1 .~ V ._____-----" -'--"-"-._,,____~,__ ___,,_.,__'_.___" ._"",,_"'w ,,, / ---- ~ /"1 /' _cJI' ' ...,...." - ,", I,' / ",1//7, '_'\ (' .., ':t-, ,,1 j , ".-, '/"-. 7r) j' / if ,. 'f I r'" I' \ .. I, . '... . 'j ;Jk (J&' __ ~- -..--..- --- r:~.. - - .-- r :1 <</-- '. ,/ "'-,-.--"'.-.... . ...c~-"\ A --..'. ///\ ,--' ., ....& I "., \ .J >:Ir ( I .~.":'~/ !"',.-'/ ,,,:,.... "I ( / j/l __,,'_.//1 i, ">..--- ~ Qry /< - . l 'i'~\ ([\-' .."",.........,.,',..,..,.."..., .. "'"...~:...---...,""""'-......._-- =.".~--' .-...~- ,72'1 .' ~~~.~ ~.~.~ ~ .- .(\, /! .E- -'--.. ". '7t , , ':11,- -- I ---~- v: ' -' ') '~''''.,-:, I) . L,'" , '-1. · -- "Is.-., I' . ..----; (/ , ,^"",,/ -- / ~ __.~........,__.,.,.,_....".--c"" '.:':' - / , ;;. / ,/ ! .. / "". ,'- -,.-,- , , .. .".'~ -~~~ . ---,.' .. -, ~'~--------------""""'-------'--- I --,_. ..~.. . ......,c-. ,---.~. /",>:~ ,..-"-~-'-"" -~'- - --.' --~- -- [/ ---------.- ---... -^.--~'-- ----~-- -'-." ~ ;(~~( , 1)/ i . CITY OF 1\RDEN HILIB mTIMM'ED 1992 ISSUm/OPl1CRl'llNITIE . DEPl' IFOND EXPENDITllRE Cl\TEGCRY DISCUSSlOO POINl'S #101 General Mayor & Council Management Fees I Newsletter staff turnover, print costs Administrative Office Salaries I Temporary staff turnover I medical leave Office Employees I Accounting Fees Bank Olarges SUl:stantially reduce fees for Collateral Office Furniture & Expenses Replace Office Copier Planning & Planning Consultant No Reduction in 1992 services zoning to-date Police Control Ran1sey County Sheriff One-time $18k work camp audit Govt. Bldgs. Misc. Equipment lJrrlergroun::l. Fuel Tank ReIooval streets Pavement Management Plan Known Projects $53K urrler $130K Budget . Autornoti ve Equipment Allocated purchase of (2) 1 ton ciuITp trucks storm Sewers Ergineer Fees Ground Water Management Plan Mise. Transfers Transfers to other funds lJnhldgeted - Program ($19K); Shade tree ($7K) #228 CABLE Mise. Copier eJq:lE!IlSE!S Mi=ophone Costs #315 - Principal payment $275K - Bond Defeasance REFUNDING BOND (Accelerated) #408 - MDNI Architects Fees lJnhldgeted - Dependent UIND & BU:G Upon Referendum outcome #501 PIR Mise. Expenses Costs of obtaining easements Contractor Final Old snelling Payment offset by MSA Construction . #601 - WATER Capital Equipment Allocated purchase of (2) 1 ton ciuITp trucks #602 - SmER Capital Equipment wire Cleveland Lift station; Purchase of 1 ton trucks . CITY OF 1lRDEN HILI8 ~ Dl\TE: August 18, 1992 TO: Hayor, City council Members and Staff FRaI@) Terry Post, city 1\coOUI1tant SllBJECT: 1993 Budqet ~eee Overview As the 1993 Budget process begins, the following factors should be kept in mind: 1- Sicmificant Capital Item Previous direction from Council to staff was to limit the General Fund 1993 proposed budget experditures to a less than 5% increase over the 1992 approved budget. '!he proposed 1993 bJdget distributed for this meeting does not a<=tplish this objective. '!he projected 8.6% increase includes a $100,000 Capital Budget item for a new street SWeeper. If this Capital item were treated as a discretionary "overlay" item and excluded from the 1993 . Baseline Proposed Budget, the rate of increase would be approxilnately 3.5% - well within Council guidelines. 2. External Factors Affectincr the Process a. Beginning 6/1/92, the City is liable for Minnesota Sales Tax at the rate of 6.5% on JOOSt non-labor, non-construction project, purchases. 'Ihe impact is JOOSt severe on the Capital Budget items. b. 12vv Lilnitations have been renpved by 1992 legislative action. c. It is anticipated that no dramatic changes will = in the Consumer Price Index (CPIl from 1992 to 1993. A 3.0% range movement in the 1993 Pay Plan appears reasonable. d. As the legislature has continued to "b.ly down" the Tax Capacity Percentages (Le. the maximum residential tax capacity moving fran 3% to 2 1/2% to 2% in 1993) the City's General FUnd is much llKlre depen:lent upon collection of HACA aid. TRP:rk . CITY OF 1lRDEN HILIB . MEKmINOOM I:Wl'E: 1\ugust 17, 1992 TO: Mayor and City C01mcil FRCK: @ Terry Post, City Accountant SlJllJD:'l': 1992 Proposed Budget Worksession 1\qenda BUDGEIl' ~IOO 1\GENm Wednesday, 1\ugust 19, 1992, 4:30 );Ill city Hall Call to Order/Roll Call. Budget Presentation: I. Introduction and General overview 4:30 - 5:00 II. Proposed 1992 Baseline Budget by Responsibility Area A. Administration 5:00 - 5:45 . 1- General FUnd Deparbnental Expenditures 2. Special Revenue FUnds 3. Debt Service FUnds 4. Capital Project FUnds B. Parks & Recreation 5:45 - 6:15 1- General Capital Expenditures 2. Special Revenue FUnds c. Public Works 6:15 - 6:45 1- General FUnd Expenditures 2. Enterprise FUnds III. Est:iJnated 1992/Proposed 1993 Capital Budget 6:45 - 7:00 IV. Changes from Baseline Resource Allocation Options (OVerlays) 7:00 - 7:30 A. Facilities B. Headcount C. In-House Data Processing D. Fringe Benefit Package Review E. Create storm Water utility F. Replenish General FUnd Balance v. Adjourn. . 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" o=> Z" W > 00 CD CD <L ~..J Iii 00: Wo:; ~ ffi ~ zz "'''' 0:> " ~'" 0: 01'i 0: ~ -' 0 CD 0 NIl'! 1-:5 w :'iw w ~:'i ~ Cl >::<LO ~ ~ 0: 0: :J~ o <L o Cl CD z n.!;( !;( 8 n. - w ww H u 0 -,0 ~ ~iS~ "'''' '" !Q!Jj ;~ )t~ "" w:'i W "'0: il!3: 3: [II a: LI..:S: <L ~ I- >:: >:: Z Z 00 " " :> ~6 - '" M .. "' m "- m '" ~ :: ~ ~ .. ~.. "- m ~g _ N M .. "' .. "- N N N N N N N !:::;;:2; CITY OF AROEN ~ILLS . SUMMARY CO/lIPARISIlN (iF EXPENDlTUIlf" wiTH EXPENDITURES OF PRIOR YEARS 199(1 19'~1 1992 1992 19":i3 93 Pr~D<~~pQ/Y2 BUO~Et Adual fict 1H. 1 8'Jdget E.t. P~~ed ~ V~ri~~~ V~riance GENE~AL mil, MaYDr' .~ (;OlJftC i 1 jg550 45756 42873 54046 50200 n27 17.1~ MUI''tlciDaj COlJrt 4(lj(>G 44(13'~ 362(1) 362(/(1 4(tjOO 390(1 1(1.8'; ElectlOl"ls 6620 149 H2i5 11345 200 -11015 -98..:~ Hd.ini~trative OfflCP 243,\68 284503 252472 2S02l3 262145 9673 3.8~ Legal 15148 17537 20350 21770 37750 17400 85.5~ Planning & ZOYli~q 24444 49894 309.35 49700 .31930 99::; 3.~ iJovernoent Bldgs. 44197 45328 48704 55910 47800 --'J()4 -1.9~ HUMan Ri ghh 9148 170 200 175 10147 m7 4973.5~ Police & AniMal Control 3%428 452078 478507 434930 482905 43'38 0.9'4 Fil'"e 311818 295236 291650 285700 2%475 4825 I. 7~ Protective Ins~ctiCtns 53532 53575 48822 51455 50355 15.33 3.t~ Public wo.... Street, 247538 328016 31506-4 324625 400025 9<%1 29~ 5~ Public Works, StOrM S..ers 17261 14795 18232 26910 23500 5268 28.9~ Publlc Works, Reeycllng 50835 56168 0 0 0 I) 0.0'/. Summer Playground Program 8832 10267 12768 1':519 12832 64 0.5~ 5katiTIg Rin~~ 30931 44%1 42627 37785 415J(> -11l7 -2.6~ Park Malr~e~ance 122910 16%57 173822 168947 184650 100':8 6.2~ Operatin~ Tran~fer to' 22.4 l} (I 0 6763 &455 8455 l}.0~ Operating Transfer to 226 26.185 0 0 1',016 0 I) (\.O~ ~.ting Transfer to 408 0 J7J30 0 0 0 r) (J.O~ Total 1688553 1929479 i824441 t 866029 1988979 164538 9.0_ SPECIAL FUNDS Shade Tree Oisease Co~trol 12016 18761 16029 17705 i8980 29:'1 i8.4~ Ccmmunjty S~rvlces Ftl~d 60015 81(l(l(\ 86000 87(l(l(\ 87000 1000 1.2~ Prc.gnlR FlJnd 92921 114295 11%99 12200'3 128028 812~ 6.8~ Park Fund 52884 95&5 58846 57275 62695 3849 6.5~ Cabl@ TV Fur<<l 11143 18392 17850 17432 17200 -550 -3.6~ Le~ingtDn Hvenu~ 90-] 127455 0 0 0 0 0 0.0'/. C.pllal Eouip_t . 1 88370 17854 0 422 0 0 O.O~ Total 445602 346167 298624 301843 3139(13 15279 5.1%: DEBT SERVICE FUNDS Aerial PlatfOrM Truck 82678 81213 82028 8':028 82460 432 O.5i. Advance Refur1ding Eie<l'tds of '85 331580 269570 18m5 464945 0 -189945 -IOO.O~ Certificate of Indebtedness # 1 600 26819 26':18 26500 26668 450 1. 7~ Te.tal 414858 377602 298191 573473 109128 -189%3 -63.4~ CAPITAL PROJECT FliNDS Municipal Land & Bldgs. Fund 2798 0 10400 11400 10000 -400 -3.8~ Permanent Improve. Rev. Fund 1686% 2~3423 385400 538812 3O(I(l(l(\ -85400 -22.~ Developoent/Redevelop..nt Fund 180755 2868 7100 3300 65(J(l -600 -8.5i. Total 352249 246291 402900 553512 .316500 -86400 -21.4'4 ENTERPRISE FUNIlS Water Utility 645700 665077 748690 732853 780730 32040 4.3_ 5anitary Sewer Utility 677810 788160 870528 940861 9772<'0 106692 12.;;% Reeve ling I) 0 77656 71675 747iO -':946 -3.8~ . Te,tal 1323518 1453237 16',6874 174538', 1832660 135786 8.0'/. GRIIH!) TOTAL 4,224,78<14,352,7764,5<1,030 5,040,':46 4,5bl,170 40,140 O.9~ -.- '" CI"N or;: /tMlN HI u.. 5 Y3 $t.l,MM4lL'i (OMPAAJ$o,J of' ~Pt!!Jl) 17"U.1t(!f t3'f Og-siJ<:r (oDE: PiLoPllS$) 1'19.3 ($,,0 ,,~ .r<lit ure. by Object Cc.de 1990 1991 1992 1992 1993 93 Proposedl92 Budget Actual Actu.l Budg.t E.t. Pr8posPd $ Varjanc~~ Varianc~ 102 Overtime Salaries G,987 12,453 11,087 10,445 12,020 "933 8.4' 103 CSO Saleri.. 7,777 7,667 7,500 7,2BO 7,4;;6 -64 -0. ~',( 104 TeMp. EMPloyees Sala~ies 12.100 19,254 35,4f>t 56,23B 53, 765 18;;(>4 5t.6~ 106 C~ur~il Salarie. 12,100 1l,813 12, 1O(J 12.100 16,320 4220 ~4.9'4 107 AdMn Office Salaries 159,126 201,973 222, Tl8 198,530 228.549 5751 2.6~ 1(~ Public Wc~.. Salari.. 215,949 219,945 2,'2,258 211,460 229,340 7082 3.2~ 109 Par. Salaries \43,628 162,781 157,077 145, ~92 i 56, 989 -88 -O.l~ 120 PERA/F1CA/MEDJ 63,018 73,661 77,880 72,520 77,524 -356 -0.5% 124 FireMan's 8er~fit Assln 105,678 1;)8.106 1(18,000 108,000 111,000 3000 2.8' J30 Employer Pa:id Health JM. 36,258 38,167 45,84l 44~733 48, 44~< 2604 5.7~ (42 Unemp I CIYJIle'f1t ((llIIp 348 i, i14 (I 4,000 0 (l o.or; 200 Office Supplie~! Postage 1:>,%7 14.786 18,569 18,llO J7,62'5 -944 -5,1% 201 Arts & Crafts Supplies 0 0 1.0'XI 950 1,000 0 (1.Q~ 207 Travel, Coy,f, Schools 10,27& 11, 770 J3,35(1 6,795 10,'32:. -2425 .-IB.;?): 20ii Adult Sports Equipment 0 0 4,500 5,000 5,00(1 500 il. 1~ e09 Yc<uth Spc<rts Equip".^! 0 0 4,200 4,175 4,175 -C'5 -0.6% 2"12 Gas! Oil 8,840 il,7'36 10,400 11,800 13,'}>)0 3500 33. 7~ e15 ~op Tools & Supplies 10,260 7,397 13,O()0 B,'~50 9,000 -4000 -30.8% 217 Misc. Operati^g Supplies 5, 69'J 4,462 0 59 0 0 O.O~ 2J& Sports EquipMeTJt 7,470 7,489 0 0 0 0 0.0" 221 Equipment Aaint. & Repairs 16.646 23.071 20,100 28,435 22,075 1975 9.8~ ~ Bldg & Ground Maint. 5,442 5,404 6,500 6,500 8,50(1 20(10 3O.8~ S...... Salt, Road Mix 14,427 15,414 i4,ooO 14,000 15,000 1000 7.1~ \; landscapil"lQ 68 416 1,100 1,910 1,100 0 0,0" 226 Street Sigr,s 2.375 1,560 31000 2,000 2,500 -500 -16.7~ 2~7 Utility Mainter~r~e 18,590 J4,127 29,000 17,500 23,50(1 -5500 -19.0~ 628 Mal^t. Parks & Playgrou....s 9.678 15,526 10,500 11,265 11,950 1450 13.8~ 229 Safety Equi~.."t 9,505 3,420 lJ, 000 7!950 7,250 -3750 -34.1% 259 Su....r Playground Trips 1,217 91O 3,400 2,9()(1 3,050 -350 -10.3% 260 Diseased Tree, ~~ivate 5,342 9,577 6~500 9,0(0<) 9,500 300(1 4S.2~ 300 Bldg. Inspection & Mileage 25.191 26,509 22,994 34,000 28,000 5006 21.8% 301 Acrour,tJr,q & Audit Fee. 9,098 9,436 8,40(1 15,330 10,000 1600 19.0',{ 302 Electrical Inspections 10,505 8,9;)8 9,400 9,600 9,880 480 5.1% 303 Engineer Fees 74,291 97,937 109,5(10 105?250 87.700 -2J800 -19.9% 304 Legal Fe.. 58, 102 70, 780 59,900 6B.420 66, 500 6600 11.0"':; 'OS Plbg. & Well Inspecti~ns 3,904 1,674 1,9:<0 1,830 1,900 -5(1 -2.6% 306 Heating Insp@ctions 7,413 6,322 9,000 6.400 6.400 -2600 -;:8.9~ 307 L.....srape Ir..pecti~... 0 0 1,200 0 0 -1200 -100.0% 308 Instruct~r's Fees 39,971 37,236 22,000 22,000 22,000 0 O.O~ 309 l.,.puter Service 9,556 13,86B h,320 16,300 17.020 2700 18.9% 31(1 Adaphv. Rec. Program 1,578 895 1,000 1,53-1 1,000 0 O.O~ ,11 Fiscal Consultant 1.64B 1,847 3,000 2,000 2,000 -1000 -33. 3~ 312 Planning Co^sultant 37,704 49,811 41.500 53,600 33,500 -8000 -19.3~ 313 R...ey C~. Sheriff 382, 343 437,202 464,629 422,460 468,465 3836 0.8% 314 Fire Protectio^ Contract 204.937 186,624 183.000 177,300 185,000 2000 l.l~ 315 llog Ordi""l'lCe 1,307 939 1,250 1,070 1,150 -jO(I -8.0" . Fire Inspections 350 200 350 20(1 200 -150 -42.9~ Ardlitect. Fees 0 0 0 7400 9000 9000 0.0" erN o~ A flJJQJ H IL..LS '2.j3 SVJ't'\/I"\M-'f &?~PWSb.>J 6~ ~f)l7'111e5 e,'l: OIj!l?6' CODE PRJlfusC'!) 19't> e,,,,D,,(.,....- ~,dituc., by Object Code mo 19'31 {9'32 t~92 1993 93 PrQDo~ed/92 e~dget Actv,} Adual tllJdgE't Est. Pr~pc,sfd ~ VEria~cE~ V~rjancE J11 Pl?Y<ljerirlg Plant iflspectim'lS 2,207 4,336 0 0 0 0 0.0"4 ~J8 ut i j itv Irl!;pe-dc,r= %2 J,353 J!5CiO 1,6:,(1 J.750 250 1&. 7~ j19 Mal')a~qement Fees 7.274 8,34> 3,000 17,000 3f(n)) ,) O.O~ 320 Storm Sewer Jl')5pectio~~ 36 0 50 0 0 -50 -100.(1~ 321 Tel 02phc.rI€S 10,852 1O,5&1l 11,565 11,450 12,(55 5'jO 5. i~ 325 ~ws)ette~ & Program rn~frt &,041 5,295 13,044 22,7"35 1&,000 2956 22.7'f. 326 P"blic Ed"catlon .Tograms 50 50 100 75 100 .(1 O.O~ j~J MjleaQe Rejmbtlrsem~nt BI 133 175 170 175 0 O.O~ 343 Fl1ers & Info Materials 2,8jlj 2,840 3,200 2,300 800 -2400 -75.0';( 344 After Schc<.l Progra.s 0 0 500 450 450 -:,(1 -10.0~ 34~ Special Events Pro~rams 0 0 1,600 1,500 i.SOO ..toO -&.3'; 351 Printing & Publishing J,620 5,42& 2!S(iO 1,000 2,50(1 0 O.(}', 354 Ball c.t s 321 0 T" 7&5 0 -7&5 -1O(J'.0~ OJ 352 ~ecordinQ Secrfta~y 0 0 0 22BO 2BBO 2860 O.O~ . . 355 Ordinance Codification 830 (J 0 0 15,000 15000 O.O~ 360 Bonds & Insuranc~ 79,238 83, 457 86,100 95, 700 103,300 17800 20.7~ 3&2 Judgmts & LosseslProperty (I 1,804 1,5(1Q 1,500 t,500 I) O.Ot 3&3 Judgmts & Losses/A"toUK.tive 0 3,007 2,500 2,(1(1(1 2~O(i0 -500 -20.0~ 381 Electric Utilities 4&,941 45,&1& 48,:22'5 45,225 49,550 i325 2.7'/. 362 Wate" S"P,<ly Re.seville 344,64'3 370,558 41(1,(1(1(1 390,(1(10 410,000 0 0.0',( 383 Fuel 3,558 5,572 8.100 5,000 7.000 -1100 -13. &~ 384 Waste Recyc} i r.g 50,756 56,132 &3,&&1 58,000 &),335 -3326 -5.2" 385 ~tro Waste Contr~l Chgs. 385,813 449,004 518,000 600,000 &10,000 92000 17.8~ ~NWCC Strenoth Ch.rges (> 0 (I 0 0 0 O.(>~ MDH Water Test Expenditures 0 0 0 &230 12460 12460 O.M JB8 E]ettricity-S~aaphor~~ 3,955 5,91(J &.000 5,500 &.000 I] O.(I~ 389 ReSIdential Clear,-Up (I 0 5,050 4,(I(KI 4,400 -&50 -12.9\ .<9\) Gc.phEr Stote 191 77& 500 300 95(1 4::0 9O.0t 404 Office Eq"ip.er,t Maint. 2,605 2,919 3,800 3,000 800 -3(KIO -78.9% 406 street SWeeping 0 0 0 0 0 0 O.Ot 407 Diseased Tree, P"blic 449 2,945 2,000 2,000 2,(KI(I 0 O.O~ ~08 Pavement Mar~ge.ent pl." 85,941 1&8,657 130, 000 650 650 -129350 -99.5~ 409 Civil Defense Siren Maint. 0 3,369 2,000 450 5(l(J -1500 -75.0~ 412 B"ildi"g Coordi"ator Cost 5,47J 9,220 0 0 0 0 (I.Ot 415 Eq"ipMent Rent 712 1,739 2,000 1,300 1,850 -150 -7,5~ ~17 Urdforms 2,402 2,281 2.296 2,070 2,105 -191 -8.3~ 418 Rental, Facilities & Eq"ip 40 40 11, 400 9,180 8,500 -2900 -25.4',( 420 Depreciatio~ E~pen;e 135,274 143.327 143,082 J50,000 1&2,000 18918 13.2~ ~33 Oue. & Subscriptions 24, 772 19,193 21,193 19,294 30,OJ7 8844 41.7, 437 Misc. Expenses 18,032 10,2'12 4,060 28!647 9~820 5740 140.7t 438 EMployee Paid Health I"s. 10,943 13t 162 18,8&5 12,003 i3.592 -527j -28.~ 439 Sales Ta, 6,719 8,&87 9,100 9,110 12,110 3010 33.1~ 440 Bldg. Code Surcharges 3,033 ~,917 2,5')() 4,400 3,200 700 28.0> 441 R.f"r~. & Rei.burse..n!, IB!J28 3,748 0 0 0 0 O.(I~ 442 SAC Rei~b"r....nt. 13,043 38,610 20,000 20,000 23,000 3000 15.()t ~43 Rei_b. State-Pl.n Review (I 0 0 0 0 (i O.O~ 444 C I t y Sarde"s 0 854 1,000 0 0 -1000 -100,0'; 4l1li Bank Charges 0 4,917 1,200 6,785 2,600 HOO 11&. 7~ Weed Control/Removal (I ~11 5(l(J 250 500 0 0.0'; en.." o~ Afl..ll[9J I"tlu...5 >/1 S'-IMI"IJlJVt (br.J\9A,/lJ ilMJ Cl~ ~'l(~'1>JO l'rtln..."j' t'i oESC\:1 (01)t:- ~/Ior~S\?J) \qq3 e0- %,li'l 190/> 1991 1992 1990' 1993 93 Propo5~d/92 Budget .'<1 i tcees by Object C<.de Actual Artual Budget Est. ~roposed ~ V~riance~ Vari3~ce 5)(> land (> (> 0 0 i) 0 O.(l',{ 520 Buildings Sg4 1,137 2,500 2,500 3,000 50(1 20.0;( 5~5 lift Stilt-iorl~ (> 0 0 (> 0 f) O.O~ J3iJ Ccmtractor 286,588 248,[,47 364,923 404,4[,5 297,930 -[,[,993 -18.4' 550 Machir~ry & Aut(4~bile 101,570 29,194 57,375 7[,,375 12(J~ 335 62'36(J 109. 7~ 570 Office Fueniture & Equip 8,419 9,[,'30 iO,965 15,480 8,5(>0 -2465 -22.5',{ ~BO Mist. Equipment 3,334 23,289 1'3.525 24,715 .42~600 23(175 118.2~ [,1)1 Pl"inripal :ns, 000 292,500 232,500 507,500 77,5(1) -155000 -66.7~ fll )nt.r""t 79,258 58, 2B3 3'3,473 39,473 4,lj6(1 -34513 -87.4~ 120 ODeratil'lg Transfer to 101 21,770 122,802 56,575 140,8'},3 58,4c;o 1825 3.2~ 721 Oppratinq Transfer to 226 2[,,185 17,IBB 44, &39 63,655 45,000 361 O.B~ 727 Ocerating Tra~sfer to 520 66, 2'36 0 0 0 0 (l (l.(1~ 731 Uperatinq Transfer to 501 B6,90B 97,082 96, 723 97.100 97,318- 595 O.[,~ 737 Opeeating Teansfee to 408 60,815 17,138 10,400 1l,.00 10,000 -4(l(J ' -3.B~ 741 Operating Transfer to 522 0 (1 0 0 0 0 O.O~ /42 Oo"eating Teansfee to 410 1(>2,400 0 0 0 0 0 O.O~ 744 UperBting Transfer to 224 II 0 0 6,763 8,455 8455 0.(>'1. l,.AND TOTAl 4,225,513 4,370,5B8 ',521,7[,34,908,098 ',.28,820 -92'143 -2.1',( . . " " '"' ,,'~~.;;. ' ~~?4~' ' '<,~- " I TABLE OF CONTENTS PARKS & RECREATION RESPONSIBILITY AREAS PROPOSED 1993 BUDGET REFERENCE BUDGET AREA IIB1-1 Summer Playground IIBl-2 Skating Rinks IIBl-3 Park Maintenance IIB2-1 Shade Tree Fund IIB2-2 Program Fund IIB2-3 Park Fund - I .~ ! J I -. i - ,~ - . , - ,t e ARDEN HILLS 1993 BUDGET f.md 101 GENERAL FUND SUMMER PLAYGROUND tOi-45123 fleet 1990 1991 199L? 199P 199.3 93 Prop~~~d/Y2 Budg~t No. ACCOUNT DESCRIPTION Actual Actual Bud get Est. Proposed ~ Variance ~ VariancE PERSONAL SERVICES 104 Temp Employees 0 7735 8988 8800 8.300 -88 -1.0% 120 PERA/FICA/MEDJ 0 396 588 704 7:12 24 3...5:'-< Total 0 8131 9576 9504 9612 -64 -0.7% SUPPLI ES 200 Office Supplies, Postage 0 0 317 3;,~O 320 3 0.9% 201 Arts & Crafts Supplies 0 0 1000 95Q 1000 0 0.0% 209 Youth Sports Equipment 0 0 200 175 175 -25 -12.5% 217 Misc. Operating Supplies 988 848 0 0 0 0 0.0% 259 Summer Playground Trips 737 1074 1400 1400 1550 150 10.7% Total 1725 1922 2917 2845 3045 128 4.4% OTHER SERVICES & CHARGES 308 Instructor's Fees 6985 66 0 0 0 0 0.0% ~31 Mileage Reimbursements 81 133 175 170 175 0 0.0% ~41 Refunds & Reimbursements 40 15 0 0 0 0 0.0% Total 7107 214 175 170 175 0 O. ('% TOTAL EXPENDITURES 8832 10267 12768 12519 12832 64 0.5% - - - ~\- \ ------ AROEN HIl.LS e'd 1993 BUDGE'T tOI GENERAL FUND SKATING RINKS 101-4'5128 1991 1992 1992 1993 93 PrclpctsedJ92 Budget Actual B..,dget Est. Propo~ed $ Variance ~ Varianc~ PERSONAL SERVICE'S 6370 7426 7650 6943 8075 425 0.0% 109 Park Salaries 1309~' 24278 1%17 ]8322 19710 q- 0.5% -., 120 PERA/FICA/MEDI 2346 3286 2%4 2755 3010 46 i. 6% 130 Employer Paid Health !YIS.. 10;34 1546 1646 1680 1860 214 13.0% 142 Unemployment Compo 21 0 0 0 0 0 0.0% Tcota] 22863 36536 31877 23700 32655 778 2~4'X. SUPPLl ES 212 Gas & Oil 0 0 0 0 0 0 0.0% 228 MaiYlt. Parks & Playgrcouy,d" 4736 3816 2400 2765 3250 850 35.4% Total 4736 3816 2400 2765 3250 850 35.4% OTHER SERVICES & CHARGES 321 Telephoy,es 853 1257 1700 1370 1505 -195 -I i. 5% 381 Electric Utilitie" 2228 2925 3400 3010 3100 -300 -8.8" 418 Rental, Facilities & Equip 0 0 2700 480 500 -2200 -81.5" ~38 Employee Paid Health In". 252 422 550 460 500 -50 -3.1" 41 Refunds & Reimbursements 0 25 0 0 0 0 0.0" Tc.tal 3333 4629 8350 5320 5605 -2745 -32.9" TOTAL EXPENDITURES 30931 44981 42627 37785 41510 -1117 -2. 6'~ - - - ..u:~ , - '2- ------- I ARDEN HILLS 1993 BUDGET f 1.1 V'lIj 101 GENERAL FUND PRRK MRINTENANCE tOt -45~=::t)O Hcct 1990 19'~1 1992 19'9i? j'3g,3 ?'~ Prl~(f:ll:'!+.ed j':l? BlJdqet NCl. RCCOUNT DESCRIPTION Actual Act'lal Eudget Est. PrccDclsed $ Val"~iar(cE' ;;; V~r~l-!lnC~ PERSONRL SERVICES i04 Temp('~"'ar"'Y Employees 0 0 I) '3Y05 i 6 7~~O 157E~O O. f)% l 08 ~'l.lbl j c Work~, Sal ari E>~ 1490 356 2000 300 500 -1500 '.7::;.0-'<; iO~ Park Salaries 82812 90083 86884 79845 87220 336 O. 4'~ 120 PERA/FICA/i~EJ)1 8879 10118 1078;0 10445 11860 1078 10.0% 130 Employer Paid Health IrIS. 5879 5734 &'320 7035 7790 870 12.0% Tc.taJ 99060 106291 106586 107530 124090 17504 16.4% SUPPLJ ES 200 Office Supplies, PClstage 0 15 1725 1700. 1750 25 1. 4% 207 Travel, CC'Ylf, Schools. 1415 1394 1900 700 1900 (1 0.0% 212 Gas &: Oil 1498 4372 4000 4500 4700 700 17.5% 215 Shop Tools & Supp]ie~ 0 152 2150 1000 1000 -1150 -53.5" 217 Misc. Operatin~ Supplies 3948 2119 0 59 0 0 0.0% 221 Equip. Maint. & Repairs 6556 7488 7050 8885 7200 150 2.1i<. 228 Maint. Parks & Playgrounds 4942 11710 8100 8500 8700 600 7.4% Total 18359 27250 24925 25344 25250 325 1.3% ~ OTHER SERVICES & CHARGES .>21 Telephones 487 428 450 445 460 10 2..2~ 363 Judgmts &" Losses/Aut~Motive 0 645 500 0 0 -500 --100.0% 381 Electric Utilities 876 792 500 8')0 8":i~ 325 65.0% ~'"' 417 Ul"li fClrms 890 556 606 500 62~; 1'3 3.. 1,}( 437 Misc. E~pen<;es "j.;:' 50 200 200 200 (I 0.0% ~~ 438 Employee Paid Health Ins. 2019 1814 2530 2840 ~600 970 ,35.':1% 441 Refunds & Reimbursements 813 212 0 0 0 0 0.0% 444 City Garderos 0 854 1000 0 0 --10(l(> -10(1.0;< Total 5105 5451 588& 4885 5710 -17& -3.0% CAPTJAL OUTLAY 550 Automotive Equipment 0 13723 20000 20000 0 -20000 -100.0% 580 Misc. Equi pmey,t 385 17142 16425 11188 295(10 13175 80..2% Total 385 30855 36425 31188 29600 -6825 -18.7% TOTAL EXPENDITURES 122910 159857 173822 168947 184650 10828 6..2% -. - - arB \-3 - ARDEN HILLS I 1 993 BIJDGE'T VI"Id ..~24 SHADE TREE DISEASE CONTROL 224-46102 l7~t 1990 1991 1992 199i? 1993 93 PrQPosed/92 Budg~t Co. ACCOUNT DESCRIPTION Actual Actual Budget Est. Pyoposed $ Variance ~ Variance PERSONAL SERVICES 109 Park Salaries 4233 3842 4263 4130 4290 27 0.6',( 120 PERA/FICA/MEDJ 495 ."355 517 500 5i:'O "' 0.6',( i30 Employer Paid Health Ins. 460 288 450 450 475 25 5. 5~'<' Tot,,1 5188 4485 5230 5080 5285 55 1.1',( SUPPLIES 200 Office Supplies, Postage 183 0 i59 150 175 16 1(1. 1 ',( 207 Tr"vel, Cc,nf, Schools 85 85 1(10 95 125 .,,~ 25.0~ ~'"' 215 Shop Tools & Supplies 116 284 100 0 0 -100 -100.0',( 221 Equip Maintenance & Repairs 0 92 0 0 (I 0 0.0',( 225 Trees, Reforest at ion 68 416 1000 750 1000 0 0.0',( 260 Diseased Tree, Private 5342 9577 6500 9000 9500 3000 46.2j{ Total 5793 10454 7859 9995 10800 2941 37.4',( OTHER SERVICES & CHARGES 304 Legal Fees 27 28 50 5() 50 0 0.0" 407 Diseased Tree, Public 449 2946 2000 2000 2000 0 O.O~ ~niforms 10 39 30 30 30 <) 0.0',( mployee P"id Health Ins. 252 193 360 3(10 ,315 -45 -12.5:,(, 4 efunds & Reimbursements 296 205 0 0 0 0 0.0" 446 Weed Control/Removal 0 411 500 250 500 0 0.0',( Total 1034 3822 2940 2630 2895 -45 -1. 5~ TOTAL EXPENDITURES 12016 18761 16029 17705 18980 2951 18.4',( DETAILeD COMPARISON OF ilEVENII: WITH REVENlE OF PRIOR VEARS 1m 1'191 1'192 ('192 1'193 93 P""IlO.ed 1'32 B...dget Actual Act....l Budget eot. Propooed $ Va\""i anrp 't Variar SPECIIlL FlNDS, Shade Tree Disea.e Control .Fund No. 224 3\010 6e"""al Ta. Levy 5,330 3,027 0 83 0 0 0.0. 31020 Delinquent' Property Ta.e. 36 19 100 0 0 (1001 -100.0: 33402 HoMestead Credit 0 0 0 0 0 0 0.0' 3'l408 Reimb of Diseased Tree Reaoval 819 6,779 6,500 6,(l(l(l 6250 (25(\) -3.8' 34409 Weed Removal Reimbul'selllent 0 248 500 250 250 (25(\) -50.0: 36100 Special Assessments 154 861 300 2,700 2850 2,550 850.0, 36210 Int~t I\'ICOIIl! 91 7 7'j 0 0 175\ -100.0 3626() Group Insurance ReillburseMl!nt 262 193 290 300 315 25 8.6 36270 Miocellaneous Reillburoellellh 408 0 0 0 0 0 0.0 39101 Transfer fl'Oll 101 0 0 0 6763 8455 8,455 0.0 Total 7,100 1I,13'l 7,765 16,0'J6 18,120 10,355 133.4 - - - --------..---.--- .J:t~ 2.- I .Jt~ 'L-1- ARDEN HILLS C.",, 1993 BUDGH 226 PROGRAM FUND 226-45120 ~C"C't 1990 1991 199.'? 1992 1993 93 Proposed/~2 Budg~t ~o. ACCOUNT DESCRIPTION Actual Actual Budget Est. ~'rClpCised 1. Va;r i aY'lce % Val'" i ~YlC'e PERSONAL SERVICES 104 Temporary Salaries 0 65 110('0 14500 1700(> bOOt) 54.5"" 107 Admn Office SalarieE 3248 4797 50E.B 460(' 4859 -209 -4. I'" 109 Park Salaries 28297 39580 428'31 40600 4388'3 998 2. 3'/~ 120 PERA/FlCA/MEPI 37JJ 56-87 5813 6850 7338 1525 2e..2~ 130 Emplover Paid Health Ins. 2633 2915 3503 3503 4245 742 2i.2~ Total 37889 53044 68275 70053 77331 9056 13.3;( SUPPLI ES 200 Office Supplies, Postage 627 8 2379 2400 .2400 21 0.'3;( 207 Trave 1, Conf, Schoc<l s 678 1051 1200 1100 1200 0 0.0;( 208 Adult Sports Equipment 0 0 4500 5000 5000 500 11.1" 209 Youth Sports Equipment 0 0 4000 4000 4000 0 0.0;( 217 Misc_ Operating Exp 763 688 0 0 0 0 0.0" 218 Sports Equipment 7470 7489 0 0 0 0 0.0" 259 Trips, TranspoY'ation 480 -164 2000 1500 1500 -500 -25..0~ Total 10018 9072 14079 14000 14100 2J 0.1;( ~THER CHARGES & SERVICES 308 Instructor's Fees 32985 37170 22000 22000 22000 (I O.O~ 310 Adaptive Rec. Program 1578 895 1000 1537 1000 0 0.(1'% 325 Newsletter Program Insert 0 0 (1 2400 2400 2400 0.0" 343 Flyers & Info Materials 2839 2840 3200 800 800 -2400 -75.0% 344 After School Program 0 0 500 450 450 -50 -10.0" 345 Special Events Program 0 0 1600 1500 1500 -100 -6.3;( 412 Building Coordinator Cost 5471 9220 0 0 0 0 0.0" 418 Rental, Facilities & Equip. 40 40 8700 8700 8000 -700 -8.0" 437 Misc Expenses 0 0 0 i;.=?2 0 0 0.0" 438 Employee Paid Health Ins. 471 359 545 447 447 -98 -18.0" 441 Refunds & Reimbursements 1630 1655 0 0 0 0 0.0" Total 45014 52179 37545 37956 36597 -948 -2.5;,( TOTAL EXPENDITURES 92921 114295 11989'3 12200'3 128028 8129 6.8;( DETAILED ClIMPIlRlSON OF IlEVENlE WITH REVENUE OF PRIOR VEARS 1990 1991 1m 1992 1993 93 Proposed/ge Budget PrograII Fund No. m Actual Ilotual Budget Est. Propooed ~ Va1"iCl~ ~ Yari ance 34780 Park Use Fees 59,985 77,593 0 0 0 0 O.O~ 34781 lIdult PrograllS 0 22S 38,120 37,325 38,525 405 1.1~ 34782 Youth PrograllS 0 0 26,500 33,165 JS,5SS 9,055 34.~ ~ After School ProgrilllS 0 0 4,970 5,650 6,150 1,180 23.7~ 'leeial Events PrograM 0 0 3,000 2,550 2,500 (500) -16.7~ 362W1fnter5t Il'ICOllIe 459 308 3SO 300 i1SO (JOO) -e8.6~ 36230 Contributions 3,200 750 2,000 2,395 2,000 0 0.011 36260 Group Insurance Rei.burs_nt 490 33S 320 447 447 127 39.7l' 36270 "i"""lIa_us Reillbursetlll!nts 3,737 S!lO 0 0 0 0 0.011 39201 Operating Transfer f1'Oll 101 26,185 11,188 0 19,016 0 0 0.011 39203 Operating Transfer f1'Oll 22S 0 0 44639 446J9 45,000 361 0.8~ Y_.L_t ^.l ^~r ,.., ........ ~..... ..- ~ -- .-- .-. .-- -. --- ,- I l'ROGIU\M FOND (226-45120) Salary and Fringe Benefits charged to this deparbnent are 30% of Park Director, 100% of Program supervisor, 20% of the Receptionist's time. 1&! - '!his includes program instructors that are hired on a per hour basis. PIC/\. is withheld from these employees. The bJdgeted amount has increased due to the increase in programs being offered. 'lhe remainder of part-time recreation employees are hired on a contrac:tual basis and are bJdgeted for in #308. Enployee salaries make up 46%-48% of the revenue received fran programs. 208 - '!his includes all equipnent and trophies Jl'=I'IEld for the following adult programs: golf, gardens, softball, advanced hunters, volleyball and b:lsketball. The increase in expenses reflects the increase in fees for balls and trophies for both SUIIIlllel:' and fall softball. - 209 - Expenses dlarged are for the following youth programs: gymnastics, ice skating, soccer, swimming, T-ball, softball, tennis, ball skills, fishing, dance and track. The largest expense is for t-shirts which are used for staff, coaches, t-ball, softball and soccer teams. 'lhe $500 increase is due to the increase in t-shirts r->ded for youth teams which continue to grow. - - , - } , ....ttB 1.. - '2... (A-) , -, ARDEN HIL.LS I 1993 BUDGtT I.lrld \~;'27 PARK FUND 227-45tOO :r..c.t 1931) 1991 1992 1992 1993 93 PY'c:'pC:I~,ed/92 Blldg~t ,:1. ~ICCOlJNT DESCRIPTION Act"a! Actual Budget E"t; P~oposed $ Variance ~ Variance PERSONAL SERVICES i09 Park Salaries 15193 49'38 2985 2655 1430 -l555 0.0" 120 PERA/FICA/MEDI 1505 512 362 3'--'l;' 175 -lB7 -5J. 7~ ~"' 130 Employer Paid Health Ins. 492 300 241 235 130 -III -46.1" Tc.t"l J7J91 5810 35B8 3215 1735 -1853 -51. 6" SUPPLJ ES 217 fl'\icsc. Operating S"pplies 0 807 0 0 .;) (1 0.0." 225 Gateway Flower Garden~ 0 0 0 1060 0 0 0.('" Total 0 807 0 1060 0 0 0.0" OTHER SERVICES & CHARGES 303 Engineer Fees 2882 6616 35('0 3500 2700 -800 -22.9" 304 Legal Fee: 82 497 20(' 300 200 0 o.o~ 312 Planner Fees (1 0 0 0 0 0 0.0'" 343 Printing-Trail Systems Maps 0 0 0 1500 0 0 0.0" ~mPlOyee Paid Health Ins. 135 64 35 235 130 95 271. 4" efunds & Reimbursements BOO 0 0 0 0 0 0.0" Total 38'39 7177 3735 5535 3030 -705 -IB.9" CAP ITAL OUTLAY 530 Imp. Other than Bldgs. 31794 82071 51523 47465 5793(1 6407 12.4i< Tc.tal 31794 82071 51523 47465 57930 6407 :12.4';( TOTAL EXPENDITURES 52884 95865 58846 57275 62695 3849 6.5" OCTAILED COMPARISON OF REYENlE Wllll REVENUE OF PRIOR VEARS 1'l'l2 1'l'l3 93 P""posed/92 Budget 1'l'l0 l'l'll 1m Actual Budget Est. P""posed ~ Va.d ~nrl? ~ Vari arc Act ua J Parle Ful'ld No. 2<7 39,476 38,000 3(1,000 25,000 (13,O(1(1I -34.~ 36,582 36210 Interest Il'IOOIIe 12,000 24,000 24,000 12,000 lOO.Ol! 3623(1 Contributions 18,93(1 25,500 23, 300 0 0.0"1- 36232 Park Dedicat ion Fees 0 SO,073 23,300 23300 100 40 20 (80l -80.0"1- 36260 Group Insurance Reiabursetllt!Ylt 135 64 O.Q:' 0 0 4,596 0 0 36270 Miscellalll!OUs Reillbursetllt!Ylts 1,449 81,936 72, 320 (1,080) -I.~ Total 57,096 115,113 73,400 - - - JI'~ 2. - 3 f . . TABLE OF CONTENTS :j' 1 PUBLIC WORKS RESPONSIBILITY AREAS \ PROPOSED 1993 BUDGET REFERENCE BUDGET AREA IIc1-1 Government Buildings IIcl-2 street Maintenance IIcl-3 storm Sewer IIc2-1 Water utility IIc2-2 sanitary Sewer utility IIc2-3 Recycling Fund . . 1" ARDEN HILLS 1993 BUDGET . GENERAL FUND GOVERNMENT BUILDINGS 101-41940 1990 1991 1992 J992 1993 93 Propo~ed/92 Bud net ACCOUNT DESCRIPTION Actual Actual Budg"t Est. Proposed $ V~riance % Variance PERSONAL SERVICES Overtime Salarie~ \33 92 100 1')0 500 400 400.0" Public Works Salaries 16808 16410 153(12 16000 11500 -380c' -24.10\" PERA/FICA/MEDI 2003 1937 1868 2100 2350 482 25. 8~" Employ"r Paid H"alth Ins. 1092 1052 1209 1210 1500 2':H 24. J" Unemployment Compensation 23 78 0 (I 0.0" Total 20059 19569 18479 19410 15850 -2629 -J4.2" SUPPLIES Bldg & Ground Mtnc". 5442 5404 5500 5500 8500 2000 30.8" LaYldscap j rig 0 0 100 100 100 0 0.0" Saf"ty Equi pm"y,t 3237 1075 1700 1700 1500 -200 -11.8" Total 8680 6480 8300 8300 10JOO 18(10 21.7':< OTHER SERVICES & CHARGES Telephcmes 5779 5150 5000 5200 5500 500 10.0" El"ctric Utiliti"s 4994 5736 5600 4750 5500 0 0.0" ."1 3558 5572 8100 5000 7000 -1100 -13.6" sc. E)(psy,ses 2]8 562 350 350 350 0 0.0" Employ"" Paid H"alth Ins. 287 254 375 400 400 25 6.7" Refunds & Reimbursements 29 18 0 0 0 0 0.0" Te.tal 14864 17302 19425 15700 18850 -575 0.0" CAPITAL OUTLAY Buildings 594 1 \37 2500 2500 3000 500 0.0" Misc. Eq t..t i pmeY'tt 0 840 0 10000 0 0 0.0" TCltal 594 1977 2500 12500 3000 500 0.0" TOTAL EXPENDITURES 44197 45328 48704 559]0 47800 '-904 0.0" . .ltC\ -I ~ . ARDEN HILLS 1993 Bt!DGE'T fl,lYld 101 GENERAL FUND STREETS 101-43100 Aect 1990 1991 1'392 J9'92 J993 9,] Prc'pc.~edl'~2 Budget Nee. ACCOUNT DESCRIPTION Act."al ActlJal Budget Est. Proposed $ Variance ~ Variance PERSONAL SERVICES t02 Overtime Salaries 1418 5771 3875 2750 3500 -375 '.9.7'/. 108 Pub] j c Wc,r~_s Sa.l~ries 57502 61228 59021 56000 61240 i?219 3.10% 120 ..ERA/FICA/MEDI 7036 7825 7629 7600 7700 71 0.9'" 130 Employer Paid Health lrls. 4212 4060 46f:,4 4700 5000 336 7.2% 142 Unemployment Compensation 88 301 0 0 0 0 O.O'/. Total 70356 79185 75189 71050 77440 2i~5j 3.0% SUPPLIES 207 Trave 1" Corlf, Schocll s 244 74 300 300 300 0 0.0% 212 Gas & Oil 6498 27~;5 2000 2000 3000 1000 50.0% 215 Shop Tools & Supplies 3595 2704 4250 3000 2750 -1500 -35.3j(. 221 Equip. Maint. & Repairs 5236 9417 6150 9000 650(1 350 5.7% 224 Sand, Salt, Road Mi" 14427 15414 14000 140(>0 15000 1000 7.1% 226 Street Sigr.s 2375 1560 3000 2000 2500 -500 "16.7% Tectal 32375 31924 2'3700 30300 30050 350 1.2% . OTHER SERVICES & CHARGES 303 Engineer Fees 10505 5297 10000 8000 10000 0 0,0% 363 Jdgmts & Losses/Automotive 0 1974 1000 1000 100(1 () 0.0% 381 Stt'eet Liqhting 14881 12501 15500 16000 16750 1250 8.1" 388 Electricity-Semaphores 3355 5910 6000 5500 f:,0(>0 0 0.0% 406 Street SWeepi'f"lg 0 I) 0 0 0 0 O.O'/. 408 Pavement Martagemey,t Plarl 85941 168657 130000 13(H)OO 130000 0 O.f)~ 4i5 Equipmerlt Rertt 55 0 500 550 650 150 30.0'i< 417 UY'l i for-m~- 504 527 500 450 500 0 0.0% 437 Misc. Expeflses 45& 170 300 300 .300 0 0.0% 438 Employee Health }Ylg. 4323 43':l0 5000 3000 4500 -1500 -25.0::l 441 Refunds & Reimbtn~sements 10239 1435 (I 0 0 0 0.0% Total 130858 200861 169800 164900 169700 -100 -0.11 CAPITAL OUTl.AY :'J50 ~-h.\t<::.rll(lt i ve Equ i pment 11000 15478 37375 56375 1 i8335 80960 216.6 580 Misc~ E q I.l i pr(jEYlt 2949 568 3000 2000 12500 g=..o(t 315.7 TCttal 1394'3 16046 40375 58375 t]0835 9'.1460 224.0 TOfAL EXPENDITURES 247538 328016 315064 324625 408025 '32961 29.'5 . JfC \- z.. ARDEN HILLS . 1993 BUDGFT GENERAL FUND STORM SEWERS 101-43150 1990 1991 1992 1392 1993 93 Proposed/92 Budget ACCOUNT DESCRIPTION Actual Actual Budget Est. Propo~ed $ Variance ~ Variance PERSONAL SERVICES Public Works Salaries 5576 5'397 6558 6500 11500 4942 75.4~ PERA/F ICA/i'IED I 673 7B9 79& 800 850 54 6.8:4 Employer Paid Health Ins. 468 451 518 600 bOO 82 15.8:4 Unemploym~nt Compens~tion 10 33 I) 0 0 0 0.(1:4 Total 6727 7270 7872 7'300 12950 5078 54.5:4 OTHER SERVICES & CHARGES Utility Maintenance 0 5'3 5000 2500 5000 0 0.0:4 Erlq i 'I'H:?er Fee!: 37'37 7320 5000 16000 5000 0 0.0:4 Misc. ExpeY,se"5 1 101 29 200 350 350 150 75.0:4 Emplc.yee Paid Heal tl1 ly.~.. 123 113 160 160 200 40 25.0~ Refunds & Reimbursements 7 4 0 0 0 0 0.0:4 Total 5028 7525 10360 1'3010 10550 1',0 1.8" CAPITAL OUTLAY eYltractclr 5506 0 0 0 0 0 0.0" Tc.tal 5506 0 0 0 0 0 0.0" TOTAL EXPENDITURES 17261 147'35 18232 26'310 23500 5268 28.'3" . $(,1-3 - ARDEN HILLS 1'393 BUDGFT md. i{)! WATER UTILITY 601-4',400 ,ct 1990 1991 1992 199;? 19S3 93 Propo~ed/~2 Budget '. ACCOUNT DESCRIPTION Ach.al Actual BlIdget Est. Proposed $ Variance ~ Variance PERSONAL SERVICES 102 Overtime Salaries 826 1465 1550 2500 2500 950 61.3% 104 Temporary Employee~ (I 27 0 2000 0 0 0.0% 107 Admn Office Salaries 1(1670 21714 26074 2&000 26800 72& 2.8~ 108 Public Wor~s Salaries 57445 55613 56837 54000 58970 2133 3.8% 120 PERA/FICA/MEDI 8032 9741 10245 10000 10500 .~c:r::- 2.5;c' ....;J..J 130 Employer Paid Health IYIS~ 4755 5490 6435 6300 7000 565 8.8% 142 Unemployment Compensation 85 28'3 0 0 0 0 0.0% Total 81814 94339 101141 10(1800 105770 4629 4.6% SUPPLIES 200 Office Supplies, Postage 2.392 2395 2450 2450 2500 50 2..0" 207 Travel, CC1Ylf. Schools 72 8', 350 350 400 50 14.3% 2il.~ Gas & Oi 1 i60 1855 1'350 2000 1.~50(J 550 28..2" 215 Shop Tools & Supplies 3317 2259 3250 2450 2500 -n:i(l ~-23. 1% 221 Equ i p. Maint.. 8, Repairs 1b54 608 1850 6000 3500 165(1 89.2~ 227 Utility Maintenance 14532 7920 14000 8500 11000 -3000 -21. 4" 229 Safety Equipment 3134 1045 4000 2750 2750 -1250 -31.3'" Teltal ,,=?5250 16171 27850 24500 251::;0 -2700 -9.7" ~HER SERVICES & CHARGES 301 ccou~ting & Audit Fees 0 718 2800 3500 3500 700 25..0~ 303 Engineer Fees 9'385 5638- 1('000 5000 7500 -2500 -25.0% 304 Legal Fees (I 580 200 150 200 0 0.0% 309 Computer Service 2367 3248 4700 4000 4500 -200 -4.3" 318 Utility Irlspectc1rs 665 831 1000 1000 1000 0 0.0" 321 Telephor'je~. 648 648 800 800 800 0 0.0" 360 Bonds & I nsurar'lce 12060 12806 28700 32000 35000 6300 22..0-t. 363 Jdgmts & Losses/AlItomotive 0 388 500 500 5(.0 0 0.0" 381 Electric Utilities 6808 6465 6500 6500 6500 100 1.. 5" 382 Water Supply Roseville 344649 370558 410000 390000 410000 0 0.0" 387 MDH Water Test Expenditures 0 0 0 6230 12460 12460 0.0" 390 G.:.pher St at e (I 388 250 500 500 250 100.0" 41:'J Equiprnerlt Rent 224 6'30 500 350 350 -150 -30.0% 417 Ur,; f":,)""m:. 503 46~' 500 500 =:.00 0 o. (,.)~.4 433 Dues & Subscriptions 0 0 75 tOO 200 i25 166.7" 437 ~1i~c. E>< perl'3E'S 11 761 200 2~,O 3::;0 J50 75. CI" 438 Employee Paid Health Ins.. 1065 1491 2200 2000 2000 -:200 --9.1" 43':1 Sales- To',,; 6643 8604 9000 '?OO(i 1,,:.:'000 3000 33.3-,1. 441 Refl.\y,ds. & Reimbursements 392 4', 0 (l 0 0 (I. €)% rc,taJ 38501'3 414325 4 Tl'325 462380 497%0 20035 4.2~ . jfC1. - \ 1": ARDEN HILLS . 1'3'33 BUDGET Jnd ;01 WATER UTILITY 501-4'3400 oct 1990 1'391 1992 1992 1993 93 Proposed/92 Budget ,. ACCOUNT DESCRIPTION Actual Actual Budget Est. Proposed ~ Variance ~ Variance CAPITAL OUTLAY 550 AutOMotive EquipMent 0 (l 0 0 0 0 0.0.. ~BO Misc. Captita] Equipme~t 0 257'3 0 0 0 (l 0.0" 420 Depreciation Expense 54792 55326 586'35 62000 68000 9304 15.9'~ Te.ta] 54792 58005 585% 62000 680(>0 '3304 15.9:'4 lub-Total Befo"e Operat i r,g Trsf 547885 582840 665512 54%80 5%880 31268 4.7" OTHER FINANCING USES 720 Operating Transfers to t01 10885 11974 12573 12573 13200 627 5.0;( 73j Oper~ting Transfers to 501 86938 7026:3 7050=. 7~)500 70650 145 O.2j(. T.o.tal 97823 82237 83078 83173 83850 772 O. '3'~ TorAL EXPENDITURES 645708 665077 748690 732853 780730 32040 4.3" 4itess: Depreciatio~ (58,5%) (58,000) (68,000) dd: Capital Equipment 42,875 60,375 170,810 TOTAL CASH REQUIREMENTS 732,869 735,228 883,540 - DETAILED COMPARISION OF REVENUE WITH REVENUE OF PRIOR YEARS 1990 1991 1992 1992 1993 93 P.oposed/92 Budget ENTERPRISE FlI'ill5: Actu.l Actu.l Budget E5t. P,opc'5ed i Variance ~ Vari ance Water Utility Fund No. 601 32270 Pe..it Fees 735 1,100 830 1,150 1,200 370 44.1: 36210 Intere5t Income 9,248 7,943 8,700 5,000 3,500 (5,2001 -59.[ 36260 Group In5urance Reimbu'5...nt 1,088 1,410 1,400 1,380 \,3b5 (351 -'";} .. ..- 36270 Miscellaneous Reimbursement. 3,298 5,462 0 0 0 0 o.e 36990 Sale of Equipmer~ 2,073 1,278 0 0 0 0 o.e 37100 Cur.ent Billing5 570,893 583,886 625, 000 6B5.IJ{I(l 820,000 195.000 31.~ 37170 Hydrant Rental \25 (16) 125 100 100 (251 -20.e 37180 Meter Deposit. 2,415 2,620 2,500 2,500 2,600 JOO 4.e 37190 Water Meter Upg.ade 5VC Chg 0 0 (I 190 950 9'50 0.( 37195 MIlH W.te. rest Fee Receipt5 0 0 0 6,230 J2,460 12,460 0.( . Total 589,875 603,683 638,555 701,550 842, 175 203, 620 31.' J!C2. - \ (.\-) ~. ARDEN HIl.LS . 1'3'33 BUDGET nd 02 SEWER UTIl.ITY 1;02-49450 cot 1'3'30 1'391 1'3'32 3992 1'393 93 Proposed/92 Budgp.t . ACCOUNT DESCRIPTION Act>.. a I Actual Budget Est. Proposed $ Variance ~ V~riance PERSONAL SERVICES 102 Ove.,.~tiTt1e Salaries 3523 4786 4120 4120 4500 380 9~2-'(' 104 TeMPQr~ry Emplcy~es 0 27 0 2000 0 0 o. O~~ 107 Admn Office Salaries 10505 21714 26074 26000 26800 72G 2. 8~'<; 10B Pt,lblie j,klr~s SalariE'!:-- 7G71'3 80341 B08Bl 77000 B3920 3039 3.8~ 120 PERA/FICA/MEDI 10454 12882 13473 13000 140(>0 527 3.'3'~ 130 EmploYE'r P"id Health Ir.s. 6471 7143 8335 8400 3000 6G5 8.0" 142 Unemployment Compensation 121 413 0 0 0 0 0.0" Tot"l 1 07733 127308 132883 130520 138220 5337 4.0" SUPPLIES 200 Office Supplies, Postage 2363 226g 216B 2350 2500 332 15.3" 207 TravE?}, COYjf, SC-h':H:'}S 275 134 350 200 350 0 0.0" 2:i2 Gas .~ Oi.l 581 2121 1950 2300 2700 750 38.5" 215 She.p TCIl:I}S & Suppl iE'E 323i:' 19':1B 3250 2500 2750 -500 -15.4" 221 Equip. Mairtt. & Repairs 215i 4862 4150 3300 4000 '-150 -3.6" 227 Utility Mainte~ance 4057 6148 10000 6500 7500 -2500 -25.0~ 229 Safety Equipment 3134 1299 5300 3500 3000 -~~300 -43. 4'~ . Te.t"I 157'33 lBB'3] 27163 20650 22800 -436B -16.1" OTHER SERVICES & CHARGES 301 Accounting & A~dit Fees 0 718 2800 3100 3500 700 25.0~ 303 Enqi~eer Fees 7541 3067 1('000 4500 5500 .-4500 -45.0% 304 Le~al Fees 0 350 0 0 0 0 0.0"; 309 Computer Service 2386 3305 4700 4700 4700 0 O.O~ 318 Utility InspE'ctors 297 522 500 650 750 250 50.0-t. 321 TelephoYje= 2792 2792 3500 3500 37:';0 250 7.1" 360 BClrlds & I l""ISUrarlce 22162 20427 28700 32000 34000 5300 18.5" 362 Jdgmts & Losses/Property 0 lB04 1500 1500 1500 0 0.0"; 353 Jdgmts & Losses/Automotive 0 0 5(1(1 500 500 0 0.0"; 3Bl Electric UtiIitiE'~ 1715=; 17137 lE.500 140(>0 16500 0 0.0" 384 Inflo/lnfiltration Study 0 t) iSOO (I 0 -1500 -100.0% 385 Metro Waste Control Chg~. 385813 449004 518000 600000 6100(lO 9,,:'(100 17. 8:~ 386 MWCC Strength Charges 0 0 0 0 0 0 0.0" 390 GQphEr St a,t C' 191 38B 250 400 450 200 80.0'~ T.:ttal 438.331; 49'3574 588450 654850 681iS(l 927(u) 15.8" . JrC 2. -1- i .~ :.i' \' . ,:! h'"ld .02. SEWER UTILITY 502-4'')450 'ct ]990 ]99] 1992 1992 ]993 93 PrQPo~ed/92 Budg~t -. ACCOUNT DESCRIPTION Actual Actual Budget Est. Proposed $ Variance ~ V~riance OTHER SERVICES & CHARGES 415 Equipment Re~t 433 1049 1000 500 1000 0 0.0" 4j7 Urlifc.rml5 494 462 500 500 500 0 0.0" 433 Dues & Subscriptio~s 15 60 100 50 100 0 O.O~ 437 Mi ~-c. E}/ perISE-= 7796 267 200 250 250 50 25.0~ 438 Employee Paid Health Iris. 1515 1907 2800 25l"O 3000 200 7.1" 44] ReflJrld=- & Reimbursements 1223 64 (I (> 0 0 O.O~ 442 SAC ReimburseMent~ 13043 38610 20000 20000 23000 3000 15.0" Te.tal 2452J 424]9 24600 23800 i.~7850 3250 13.2" CAPITAL OUTLAY 520 Lift Stations 0 0 0 0 0 0.0" 550 Autclrnotive Equipmer,t 0 -7 -) 0 0 0.0" 420 Dep__"'eciat ior. ExpeYlse 80482 88001 ,~4386 88000 94000 %14 11. 4" Te.tal 804B2 87994 84386 88000 94000 %14 11.4" .,b-Te.tal Before Operating Trsf 666925 776186 857487 927820 964020 106533 12.4-"t. OTHER FINANCING USES 720 Operating Transfer to 101 10885 11974 13041 i.3041 i.3200 Total 10885 11974 13041 13041 1~200 .OTAL EXPENDITURES 677810 788150 870528 940851 977220 Less: Depreciat i ~,}'", (84,386) (88,000) (94,000) >ldd: Capital Equipment 85,875 i2g,875 55,810 TOTAL CASH REQUIREi>lENTS 872,017 ':lB2,736 '339,030 DETAILED CllMPARISIIlN IF REVENUE WITH REVENUE OF PRIOR YEARS 19'1Q 1991 1m 1'l'3C 1'l'33 93 Propo;ed/92 Budget ENTERPRISE ffi\Il)S: Actual Adual Budget Est. Proposed t Vari ance '!.. VariaYtCe Sewer uti Iity Fund No. &02 32280 Pe",i t Fees 225 946 250 370 400 150 60.' 36100 Certified Delinquent 14,906 9,789 12,000 11,250 12000 0 0.< 36210 Interest IncOMe 34,956 26,451 30,000 8,000 7000 (23,000) -76. . 36260 Group Insurance ReiMbursement 1,548 1,793 1,700 1,895 1950 250 14. 36270 Miscellaneous ReiMbursements 7,013 20, 29. 0 0 0 0 0.' 36990 Sale of Equipaonl 573 1,278 0 0 0 0 0.' 37200 Current Billings 545,784 542,616 563,000 685,000 900,000 337,000 59.' 37270 MWCC Strength Charges 0 0 0 0 0 0 O. 37271 SAC Charges 13,200 39,813 23,000 24,000 25000 2,000 8. . Total 618,205 642,980 029, 950 730,515 946,350 316,400 50. jI'C 1.. -1.(4) , , '; l . , . ARDEN HILLS 1993 BUD6n Y'd. 03 RECYCLING FUND 603-49500 ct 1992 1992 1993 93 Proposed/92 Budget . ACCOUNT DESCRIPTION Bud get Est. Proposed $ Vari~nce ~ Variance PERSONAL SERVICES 102 Overtime Salaries 892 675 5'35 -197 -22.1% 107 Admn Office Salaries 4879 48&0 5025 146 3.0" 108 Public Works Salaries 165'3 1550 1710 51 3.1" 109 Park Salaries 437 440 450 13 3.0" 120 PERA/FICA/MEDI '354 930 955 1 0.1" 130 Employer Paid Health Ins 40 40 45 5 12.5" To.tal 8B61 8625 BBBO 19 0.2% SUPPLl ES 200 Office Supplies, Postage 364 400 425 ,,1 16.B" Tc.tal 364 400 425 61 16.8" OTHER CHARGES & SERVICES 309 Computer Service 420 400 420 0 0.0" 3B4 Waste RecycJing 62161 58000 603.'35 -1826 -2.9%. 389 Residential Clean-up 5050 4000 4400 -650 -12.9~ 437 Misc. E){perISe~ 7&0 250 250 -530 -57.'3" 4~PIOyee Paid Health Ins 20 0 0 -20 -100.0" To.tal 58431 62650 65405 -3026 -4.4" TOTAL EXPENDITURES 77555 71575 74710 -2'346 -3.B" DETAILED CIlIIPIlRISION Of REVENUE WITH REVENUE OF PRIOR YEARS 1990 1991 1m 1992 1993 93 PI-oposed/92 Budget ENTERPRISE FUNDS, Actual Actual Budget Est. PI-oposed s Variant'E' ~ Variance Recycling Furo No. 603 18,920 18,920 18,920 0 O.~ 33620 County Aid-Recycling 0 0 13801 -54.3~ 0 0 700 0 320 36210 Ir,terest Income 58, 73. 60,000 58,580 1154) -0.3" 37100 Current Billings 0 0 78,354 78,920 77,820 153.1 -0.7-: Total 0 0 . ::It'G 1. -3 - AGENDA 1\RDEN HILLS CITY COUN::IL MEE'1'IN3 . COUN::IL CE\MBERS ~Y, AUGUST 17, 1992, 7:30 P.M. 1- CALL TO ORDER/ROlL CALL 7:30 P.M. 2. AGENDA ADOPl'ION 3. APPROVAL OF JULY 13 & 27 OJUNCIL MINU1'FS 4. CONSENr CALENDAR a. Proclamation - Declaring the School Term 1992-1993 as srAY IN SCHOOL/srAY OFF DRUGS - BE ALL YOU CAN BE YEAR. b. Acknowledge Receipt of July 1992 Investment Portfolio and Financial Reports. c. Auth=ization to Purchase Spring and winter Banners. d. Auth=ization to Expend Funds to Print City Parks & Tr"ail Maps. e. Adopt Res. No. 92-56 Declaring SUpport for the Suburban Area ChallIber of Corrnnerce. f. Appoinbnent of Election Judges for the 1992 state Prilnary Election. g. Approve Pay Estimate #2 for 1992 Tiller Lane Improvements. h. Acknowledge Receipt of July, 1992 RallIsey County Sheriff's Dept. Report. i. Approve List of Claims/Payroll. 5. PUBLIC CXlMMENrS 6. PllBLIC HEl\RINGS: A. 1992 Cold In-Place Recvclinq ImProvements Assessment Hearinq for Dunlap street: 1) Adopt Res. No. 92-57 Adopting Final Assessment Roll in the Matter of the 1992 . Dunlap street Cold In-Place Recycling Improvements. 2) Adopt Res. No. 92-58 Authorizing EXecution of Contract in the Matter of the 1992 Dunlap street Cold In-Place Recycling Improvements. B. 1992 Cold In-Place Recvclinq ImProvements Assessment Hearinq for Round Lake Road West: 1) Adopt Res. No. 92-59 Accepting Bid and Authorizing EXecution of Contract in the Matter of the 1992 West Round Lake Road Cold In-Place Recycling Improvements . 2) Adopt Res. No. 92-60 Adopting Final Assessment Roll in the Matter of the 1992 West Round Lake Road Cold In-Place Recycling Improvement. 7. UNFINISHED AND mw BUSINESS A. Case No. 92-14; SUP f= Home Occupation, 3966 Glenview Avenue, Cynthia Garretson. B. Case No. 92-15; SUP Amendment & Height Variance, 3900 Bethel Drive, Bethel College. C. Recommendation from Planning Commission to Adopt the Proposed Zoning Ordinance Amendments EXcluding Section Pertaining to Recreational Vehicle Parking. D. Adopt Res. No. 92-61 - Approving the Plans and Specifications and Ordering the Advertisement for Bids in the Matter of the Arden Place storm Sewer Improvements. 8. COUNCIL CXlMMENrS 9. ADJOURN . - CALENDAR ON REVERSE - ~ - AIX;UST MEEl'INGS SEPI'EMBER MEEl'INGS . September 2 -Budget Mtg #3, 4: 00 pm August 17- Council Mtg, 7:30 pm September 2 -Planning Camm, 7:30 pm August 19- Budget Mtg #1, 4:00 pm September 7 -IABOR DAY HOLIDAY August 27- Public SftyjWks, 7:30 pm September 14-council Mtg, 7: 30 pm August 24- Budget Mtg #2, 4: 00 pm September 15-state PriInary Election August 25- Park & Rec Camm, 7:30 pm September 17-Public SftyjWks 7:30 pm August 27- Finance Camm, 7:30 pm September 22-Park & Rec Camm 7:30 pm August 31- Council Mtg, 7:30 pm September 24-Finance cormn, 7:30 pm September 2s-council Mtg, 7:30 pm . , . WHEREAS, the National School Board Association estimates one million students drop out of school each year; and WHEREAS, another twenty-one million are at risk of failing out; and WHEREAS, a Gallup Poll has concluded Americans believe drug use and lack of discipline are the top two problems facing education today; and WHEREAS, the U.S. Army has initiated. for a third year. a program that speaks directly to the need to succeed in school and get a diploma; and WHEREAS, Army recruiters in the great City of Arden Hills are on the frontline in the battle as role models and mentors to help students "Stay in School" and "Stay Off Drugs"; and WHEREAS, the Arden Hills Army Recruiting Station, has launched a "Stay in School - Stay Off Drugs" campaign targeted at students. educators. employers, and the media. NOW, THEREFORE, I, THOMAS R. SATHER, MAYOR OF THE CITY OF ARDEN 1HOMAS R, SA1HER. MAYOR A TrEST: CA1HERINE J. IAGO, ACTING CLERK ADMINISTRATOR , . ~ CITY OF 1lRDEN HILLS . MEJDlANOOM DATE: August 12, 1992 TO: Mayor, counci1""""hP.rs, and catherine J. Iago nn1@ Terry Post, city Accountant SllIloJD:T : J\1l.y Financial Reports/n........"tary Enclosed find the following Financial and Investment schedules for your review: 1- General FUnd (101) Budget SUmll'ary 2. Budget SUmll'ary (All FUnds) 3. July 31, 1992 Investment Portfolio 4. Investment Portfolio Analysis CXl'1MENI'ARY GENERAL FUND . No operating transfers from 101 budgeted. Per 12/31/91 Abdo, Abdo & Eick audit report, $25.779 required to fund 12/31/91 . negative fund balances in Shade Tree #224 ($6,763) and Program #226 ($19,016) funds. . Projected revenue shortfall of $93,000 in the following areas: Delin:luent Taxes ($55,000); HACA ($13,000); Fiscal Disparities ($7,000); Penalties & Interest ($1,000); On Sale Liquor Licenses (7,000); Plat Fees & Pennits ($10,000). Projected revenue overage of $79,000 in the following areas: CluTent Property Taxes ($27,000); Building Permits ($49,000); Contractors Licenses ($3,000); General Govt. Fees ($1,000). These items net to a potential $15.000 General FUnd revenue shortfall. . Consideration should be given of how to utilize the $83.812 transfer from PIR #501 that re:i1nbursed the General FUnd for ass~ssable 1991 Pavement Management Program costs - restore the fund balance or earmark for specific 1992 expenditures? . Deparbnental sperrling patterns indicate the following expenditure over or underspending areas from budget: 1. Mayor & Council: Manaqement Fees - Have staff turnover costs follow former or future employee or . reside in this department? I P1lGE TiK) . JULY FIN1l!CI1lL REE'CRI'/CXIlMENl'ARY Newsletter - Significant overrun if no chan:Jes . Consider changing print stock, print run size & printing vend=. 2. Administrative Salaries & FICA!PERA - underspending of Office: $11,000 offset by $7,000 unbudgeted overspending in areas of Temporary Errployees & Contract Labor. Other - OVerspending areas, include supplies ($5,000); unemployment insurance ($2,000); Bank Service charges ($3,000); Data Processing ($2,000) 3. Plan & Zoning: Plann:inq Consultant - Fees were budgeted to drop 40% from 1991 levels. So far, they are tracking with 1991- Potential total year budget problem of $20,000. 4. Police Ramsey Countv - ane-t:i1ne benefit of a Protection: $18,000 91-92 Workers Oarnp audit refund. Totally offsets 1991 final reconciliation billing of $3,000. Projected $15,000 . underspending . 5. Fire Protection Fire Protection Contract - Both annual payments made to Lake Johanna. City should realize a $6,000 cost underrun against budget. 6. Public Works Pavement Manaqement Plan - $130,000 streets : budget. Identifiable project costs at this point are Round Lake/Dunlap ($56,000) and Keithson Drive repair ($20,000). Appropriate to offset underspending in this area with overspending in another (ie., purchasing two 1 ton dump trucks b.1dgeted in 1991 J:ut not spent - $20,000 inpact to street Dept.) ? 7. Public Works Encrineer Fees - overspending of $8,000 storm Sewers: thus far. Billings related to preparing the ground water management plan (509) report. Contractor - Appropriate to put unl:udgeted, non-assessable project costs . for Keithson Pond or Arden Place Drainage here? Or is PIR more appropriate? ., P1lGE THREE . JULY FINl\N::IAL REE'CRl'/aHIENl'MY a:rHER FUNDS . Shade Tree #224 - will chronic annual operating deficits ($8,000) always be subsidized by the General FUnd? . Program #225 - Appears that this fund will never be "self- sustaining" . The level of required suh3idy (33%) approx:iJnates two-thirds of the allocated salary and FICA/PERA fringe costs of the Receptionist, Program SUpervisor and Parks Director. . Permanent Inprovement Revolving FUnd #501 - Project spending to date includes Tiller lane ($69,000); Old Snelling Avenue ($63,000); Keithson Pond ($33,000); West Round Lake Road ($5,000) and Arden Place ($2,000). The $30,000 overWdget payment on the Old Snelling project should be offset by a corresponding MSA Construction payment. The Tiller lane project resulted in $55,000 of Assessment Prepayment receipts. . Water and Sewer #601 and #602 - Revenues to-date are not ~able. Due to accounting receivable a=ual practices, the Water FUnd has three quarters of billings (4091, 1092 & 2092) while the Sewer FUnd effectively has only 1.5 quarters of receipts (4091, 1092, less 2092 "prepayment" transfer to . the Water FUnd). - Is it appropriate to record the unJ:udgeted, Council - authorized $25,000 expenditure for electricity in the Cleveland Avenue Lift station in the Sanitary Sewer FUnd? INVFSIMENT PORl'FOLIO . Invesbnent in Money Market Funds is approx:iJnately $315,000 over the goal. There funds are placed here temporarily in anticipation of a 3092 internal rond defeasance. The cash requirements for this transaction will be $450,000. . Even with the relatively high-yielding portfolio the City has, the overall annualized yield (6.24%) has Tl!:M dipped below the yield ~ion (7%) in the 1992 Wdget. Interest income of $287,000 was budgeted, $155,000 has been received through July 31, 1992. A revenue shortfall in the range of $30,000-$60,000 is projected. While not having a significant irrpact on General FUnd performance, this shortfall will irrpact 1992 cash flow planning. I will be at the August 17, 1992 Council meeting and available for any COI\U\\ellts = questions you may have. TP:rk . ------- - . CITY OF ARDEN HILLS GENERAL FUND (101) BUDGET SUMMARY JULY 1992 REVENUE SOURCE Hi,ljWq~~inl Ib~W!lM11:1?ij HXf!1(j~AT!ilm t!1A.W\N.Qfiil li%t!:1:q!\T~ TAXES 1,432.582 671,431 706,365 726,217 49% LICENSES 123,331 22,378 97,924 25.407 79% INTERGOV. REV 118,170 17,437 19,821 98.349 17% CHGS FOR SERVo 38,700 4,842 18.085 20,615 47% FINES & FORF. 26,000 19,968 23,601 2,399 91% MISC, REC. 56.030 1.970 5.769 50,261 10% INTEREST 4,300 0 0 4,300 0% INTERNAL REV. 25,146 0 0 25,146 0'''' TRANSF FROM 225 30,961 0 0 30,961 0'''' TRAN$F FROM 501 0 0 83.812 (83.812) TRANSF FROM 602 468 117 351 117 750h TOTAL REVENUE 1.855.688 738,143 955,728 899,960 52% EXPENDITURES DEPARTMENT 1@~g~~\ttMM M@PQij\'!;(!ililiWI !m'{fl!fQPAunl t~Qi;::1 IlW::tltPAllj' MAYOR & COUNCIL 42.873 6,030 31.314 11 ,559 73016 . MUNICIPAL COURT 36,200 3,745 22,257 13,943 61% ELECTIONS 11.215 0 4.226 6,989 380,h ADMIN OFFICE 252,472 21.285 165.976 86,496 66% LEGAL 20.350 2,851 12,699 7,651 62% PLAN & ZONING 30,935 4,166 28.495 2,440 92% GOVT. BLDGS 48.704 3,959 25.515 23,189 52% HUMAN RGTS. 200 0 50 150 25% PROTo INSPECT. 48.622 6,050 26,877 21,945 550,,0 POLICE PROTo 478,507 40.108 274.146 204,381 570Al FIRE PROT, 291.650 88,650 177.468 114,182 61% PW STREETS \ 315.064 9,389 78,488 236,578 25% PW STORM SEWERS 18.232 943 17.879 353 98% SUMMER PLAYGRD 12.768 8,606 9,900 2,868 78% SKATING RINKS 42,627 3,377 28.353 18,274 82% PARK MTNCE. 173,822 21,129 100,034 73,788 S80.ob TOTAL EXP, 1,824.441 220.287 1.001.676 822,765 55% REVENUE LESS $31,247 $517.856 ($45.948) $77,195 EXPENDITURES . IF EXPENDITURES OCCURED EVENLY THROUGHOUT THE YEAR, THE JULY YTD WOULD BE 58% . \ :",:,:.;-:.,:.:~ $ $$$ ;l'$ #~'S- $ $ $ $ $ $ $ ;l' $ ~"fE i d'~ 0'" c:; ~ 0 000 18 ~ ... ~ M '" '" ~ 1 ~ mid 1 1 01 ffi 0: ::J . . >- 0 m*~*~ '" ~ ~ ~ 0'" f8 ~ 0 000 '" ~ '" ;;; '" .... . z ;;; '" '" '" '" .... 0 ~ 0 '" '" '" '" M .... '" "'. ~ W ;"':'"~:!;i';:t;, .0 c'" Ii ;i .; qj<'.i cJ"": .; or .; "- I~~\ ;; iii 0. - '" '" .... 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"" <<!J" ::;",,0 0.0 (J) 0: - . ~ ~~~ "'''' "''''~ "'.. 0 -\:l ~ '" M 0 t:ll:l g;; ~~;; 51", fii fii 2 ~ 2.. - CITY OF ARDEN HILLS INVESTMENT PORTFOliO 07131192 .RAGE PURCHASE MATURITY TERM TYPE INVESTMENT INVESTMENT CATEGORY COST ANNUAlIZED YrELD IiARKET VALlE DATE DATE lDAYS) GOAl TOTAl ~ ~ IF APPlICABLE PV FD 07131192 08103192 } MM PRIME VAlUE MONEY MARKET i6n,195.% }.20~ $21,542.27 4M FD 07/31/92 (>8/03/92 3 MM 4M MONfY MARKET $320,506.4 J 3.32~ $10,640.81 SHEARSON 07/3119< 08/03/92 3 MM SHEARSON LEHMAN MONEY MKT <9,994.73 3.26~ $325.83 PIPER 07/01/92 07/31/92 30 MM Plr1:R JI1FFRAY t<<lNEY I>I'lRl<ET $1,024.02 2.86~ $c"3.23 SUB-TOTAl t<<lNEYMARl<ET 15~ 22~ $1,004,721.12 3.24~ $32,538.20 4 M Fll'ID 08/07/90 08/06192 2 YR CD Star~ard Pa~ific Savings, F.A. $! 00,000. ((. 8.25~ $8,250.00 4 M miD 08/07/90 08/06/92 2 YR CO First Federal Savings Bank $100, 0(1(1. O() 8.10~ $8,100.00 4 M FlR'lO 08/28/90 08127192 2 YR CD Great Western Bank $100,000. (1(1 8.10~ $8,100,00 4 M FUND IIIHl91 1I/13/92 1 YR CO COlONiAl NAT'L BKIDE $100,000.0(' 5.65~ $5,650.00 SHEARsrn 12/10/90 12/10/92 2 YR CD Chase Manhattan Bar,k , N. A. $90,000.00 7.95'f. $7,155.00 411 FlHl 12/23191 12122/92 I VR CD PACIFIC BANK/CIl $100,000.00 5.00~ $5,000.00 411 FUND 12/23/91 06/23193 1.5VR CD VORl< FEDI.. S t LlPA $100,000.00 5.15% $5,150.00 411 FIIill 12/23191 06123/93 1.5YR CO lJo/ION FEDI.. SVGS BANKIIN $100,000.00 5.15% $5,150.00 411 FUND 12/23/91 06/23193 l. 5VR CO 1ST DEPOSIT NAR BK/NH $100,000.00 5.001l $5,000.00 4 M FlHl 08/08/91 08/09/93 2 VR CD Saer-_nto S t L $100,000.00 7.10l' $7,100.00 SlEARSON 09/10/90 09/10/93 3 VR CO Aller. Security N.A. $90,000.00 8.45~ $7,605.00 Sl€ARSON 09/10/90 09/10/93 3 VR CO MaNA Aoeri~a Bank N.A. $90,000.00 8.45" $7,605.00 SIi:ARSON 10/22/90 10/2"2/93 3 VR CD Mary 1 and Nat' I Bank $90,000.00 8.45~ $7,605.00 SlEARSON 1I/13/9O 11/13/93 3 VR CD Bank of New Vork $90,000.00 8.00l' $7,200.00 Sl€ARSON 11/13/90 11/13/93 3 VR CD Bank of New Vork/Delaware $90,000.00 8.001l $7,200.00 * 11114/91 11/15/93 2 VR CD COlUMBIA S & L/CO $100,000.00 6.10l' $6,100.00 12/03/SO 11126193 3 VR CD Boston Safe Dep. & Tru.t $90,000.00 8.00~ $7,200.00 SHEARSON 12124/90 12/24/93 3 VR CD FCC Nationa! Bank 190,000.00 7.71y/. $6,930.00 4 M FIIill 10111191 10/10/94 3 YR CD HOUSEf<<llD !lAM< OF CAL. $!OO, 000. (1(1 6.45~ $6,450.00 411 FUND 12/23/91 12123194 3 VR CD fEART FEDI.. S & LlCIl $100,000.00 6. IS'!: $6,ISO.00 411 FIIill 12/23/91 12/26195 4 VR CD HAWTHORNE S & L/CIl $100,000.00 6.35~ $6,350.00 4M FIIill 12/23/91 12/26/95 4 VR CD 1ST COMMONIIEAlTH BK/VA $100,000.00 6.es.. $6,2SO.00 SIEAASON 09/03/91 09/03/% 5 VR CD Continenta! Sank, NA 90,000.00 7.31y/. $6,570.00 4 M FIIill 12111191 12110/% 5 VR CD FIRST USA !lAM</DELAWARE $100,000.00 6.70l' $6,700.00 SUB-TOTAl FIXED RATE INSTRlJENT 5O~ 5O~ $2,310,000.00 6.95~ $160,570.00 PIPER 05/01192 05/31/92 30 flU PIPER J!V'FRAV INSTIT 60VT IS'!: 12): $541,752.22 8.45% $45,790.30 $578,327.00 j PIPER 01/06/92 11/15/95 4 VR A6 US T-STRIPS ($245K AT MAT> $199,305.05 5.45" $10,862.13 $207,422.00 SlEARSON 08/15/91 04115/96 5 YR A6 ZERO lXllIlON ($2001< AT MAT> $142,188.00 7.45~ '10,587.32 $164,284.00 Sl€ARSON 06/05/9< 04/151% 4 VR A6 ZERO lXllIlON ($1351< AT MAT> $107,575.90 6.001l $6,454.55 $109,665.00 PIPER 01/06/92 051151% 4.5YR A6 US T-STRIPS ($1281< AT fllAT> $99,797.76 5.82): $5,808.23 $104,261.00 Sl€ARSON 08/15/91 07115/96 5 YR A6 ZERO lXllIlON ($2001< AT MAT> $139,192.00 7.51" $10,454.71 $161,208.00 SlEARSON 03/2719< 04115/97 5 YR A6 ZERO ClU>ON ($751( AT MAT> $52,878.87 7.04~ $3,722.67 $57,283.00 SUB-TOTAl ZEROS lYIB.D TO MATURITY! 2()l: 16~ $740, 937.58 6.46~ $47,889.61 $804,123.00 TOTAl INVESTMENTS lOO1l 1001l $4,597,410.92 $286,788. 11 . OVERAlL ANNUAliZED RATE OF RETURN 6.24J IlIftJAllZED RATE (F RETURN W/O IOE{ MARKET 7.08~ UilTE. 6 110 T-BILL BENCHMARK 3.26~i 2 VR T I<<lTE 4.1 3 . - . . . CITY OF ARDEN HILLS INVESTMENT PORTFOLIO ANALYSIS JULY 31, 1992 03--'31"92 06+30"'92(01@89207831891 MONEY MARKET ACCOUNTS (MMA) PRIME VALUE $121,911 $108,463 $269.314 $673,196 0 4M 901,216 282,479 311,599 320,506 1,189,456 SHEARSON (AMEX DAILY? FUND) 43,724 2,030 9,972 9,995 33,082 PIPER (MONEY MKT FUND) 109 1,013 1.021 1.024 0 TOTAL MONEY MARKET 1,066,960 393,985 591.906 1.004,721 1 ,222,538 % OF TOTAL 15% 22.5% 9,1% 14.2% 21.9% 28.9% FIXED RATE INSTRUMENTS (FRIl 4M (CD'S) 1,800,000 1,700,000 1,500.000 1.500,000 2,000,000 SHEARSON (CD'S) 900,000 900,000 810.000 810,000 810,000 NORWEST (CD) 191,531 191,531 0 0 191,531 TOTAL FRI 2,891,531 2,791 ,531 2,310.000 2.310,000 3,001,531 % OF TOTAL 50% 60,9% 64.3% 55.3% 50,2% 71.1% MUTUAL FUNDS PIPER JAFFRAY INSTIT GOVT 510,715 525,905 537.936 541,752 0 % OF TOTAL 15% 10,8% 12.1% 12.9% 11.8% 0.0% .0 COUPON BONDS PIPER (TREASURY STRIPS) 0 299,103 299,103 299.103 0 SHEARSON (RES FDG STRIPS) 281,380 334,259 441 .835 441 .835 0 TOTAL ZEROS 281,380 633,362 740.938 740.938 0 % OF TOTAL 20% 5,9% 14,6% 17.7% 16.1% 0.0% TOTAL INVESTMENTS 100% 4,750,586 4,344,783 4,180.780 4.597,411 4,224,069 RECAP OF 1992 ACTIVITY: RECONCILIATION OF '92 YTD CHG: BALANCE 7/32/91 $4,597,411 COMPOSITION: BALANCE 1/1/92 4,750.586 REDUCTION IN MMA'S ($62,239) REDUCTION IN FRI'S (581,531) REDUCTION IN PORTFOLIO ($153.175) INCREASE IN MUT FUN 31,037 INCREASE IN BONDS 459,558 (153,175) NOTE: INTEREST INCOME REC'D TO 7/31191 SOURCES/USES: WAS $184,000. 1992 INTEREST INFLOW FROM INTEREST REC'D. INCOME TO 7/31192 WAS $155.000, DIVIDEND REINVESTMENT, DEVIATION IS $29.000 OR 160/0, CAPITAL GAINS $155.028 1992 BUDGET INTEREST INCOME $287,000 OUTFLOW TO GENERAL . COMPARES TO 1991 ACTUAL OF $319,000 CHECKING (308.203) AND 1991 BUDGET OF $357.000. ($153.175) 4- . CITY OF 1lRDEN HILLS MDDU\NOOM mTE: August 14, 1992 TO: Mayor and City C01mcil FRCM: csfJ John T. Buckley, Parks Director SUBJECl': street Banners for county Road E '!he addition of street banners alan::[ County Road E has received many favorable comments from business people, 01ar0ber members, and residents. '!he cost for the banners was $2,434. To date, we have received $3,596 to cover the expense: $3,000 each from Concordia Singers, st. Paul Turners, and Light Brigade. $ 596 was received from the balance of the Fall Festival Account. I expect to receive another $1,000 contributions from st. Mary's Church. . At this t:i.roe, I am requesting Council approval to select and purchase additional banners appropriate for the winter and spring seasons. The cost for the two sets of banners will be between $3,200 and $3,400. ACIION REDUIRED: If Council concurs, they should make a notion under Consent to auth=ize the purchase of additional banners for the winter and spring seasons at a cost of approxilnately $3,400. JTB/ts . ----- ------- --~ , ___11!1!1 . CITY OF 1lRDEN HILLS MEHE\NOOM Dl\.TE : August 14, 1992 TO: Mayor and City C01mcil FRCH: 'r-t'<7 John Buc:kley, Parks & Recreation Director SUBJECT: Arden Hills Trails 'Ihe new paved trails are receiving a marked increase in use by residents and COITpany errployees (particularly during the noon hour). Each week staff receives requests for a map identifying the location of city parks and trails. 'Ihe map we have been issuing is inadequate and difficult to read. I have been working with Mark Graham and Kate Huehsch in developing a City map that will be attractive and easier to read. Ms. Huehsch has proposed several options that will cost between $1,150 to $1,650. I would like Council approval to print the maps at a cost not to exceed . $1,650. 'Ihe maps would be included in the winter program flyer and mailed to individuals upon request. REC:CMillIDATION: I recommend funding this llI1I::udgeted expenditure in the "other Services and Olarges" area of the Park FUnd (Account Number 227-45100-343). With the inclusion of this expenditure request, the Park FUnd is expected to under-run the expenditure bJdget approximately $1,800, or 3.1 percent of bJdget. ACIION RIDUIRED: If Council concurs, they should make a motion under Consent to authorize the printing of the trail maps at a cost of approxilnately $1,650.00. JTBjrk Attachments . ---- ,""-' "~~(~:,'~~~;-"r:'>'~;';: . ._-----,~. - ---- " "-.. ---"-~'ill ~~ap L'L.t YvC't'1"t I 'Iil :,1 - -11 (# ~I ~. -' ,{.\' <~"" l ,.....,. - ',' S,T,H. .~_E!_ _ '. ,.. .....~ f \, .. " I' " 'j' ,- I' " I I " i 1 . 1. Arden Manor Park , u "F~ 2. Arden Oaks Park , ~ ~'~ , '> 3. Chatham Trails " ~ i .q: :. . ~ I , Open Area - , Iz j 0 , >- .'r ~ .4. Crepeau Nature \\ 'x '" :r': >- = J ~ Preserve -.-- > RD. _r/E . 0 , ( ~ 5. Cummings Park '" i 0 0: 6. Floral Park NEW BI'!IGHT~ z 'I 0 >- " ,- 7. Freeway Park '" ir m ~ ~tl~ 8. Hazelnut Park z . jQ\l~ i 9. Ingerson Park 1 O. Perry Park 11. Sampson Park , 12. Valentine Park - 13. Village Hall ~:> r?~",'i";;).": >"..>>,;::'i1ii~ti'i"i;". ,- '. " "'14N S II' P k', .., ",t,--; ''.-'P'''.'' -J"';?Yi:"~~-~'~.~';;"w..." ' , -'.cc';'-, "\:'0,.,,,,' ,()' ne mg , ar .- PEDESTRI~~,TRAILS:-~HI)(J"'G_",-:_~.,",~_ ;;;:'~o/"''' '" -;~,~. ....~-... . - -" -, ...~~~, ~_ <':~!'f::/:-';.<-'--'--':-'" ,,-c':,":,:"" .. r ,AN~;~f~~~:~~~r';\~~~:Gt~j1;0tX'R.f)EN.' 'iUls/MINNESOTA~:' :~'.;:I~~Rol.mcj Lake Park ~r.., <tjJtlP':)r~~rf:~'~~-\~~1i~~~,,_:~. /n:~~~" < ' , ~ :-~t~:\~:" ~:;ti:~ -.::(tt~S~~i;'~1'::<':;::~-'-:.::"~:-'-:>~ ...~ 5:;;",.' ~'-~~:;Af"~'$,~l,,-.~,jc:.~~j:i' ~~.~~:,,,,"~ ....0, ,:..~ _'_ ~_...' _, . ~"_ . ~ ---- / M ~ I S I T I H / P I P 1 S I H 1 G I 5 1 C I P / I A 1 C I 0 1 0 1 E I A I L 1 I I H I 0 I E / L I" R- I 'A I I P I R 1 I" I C I II I R I A 1 C I E I C I II I I I Q I ,. I 1 I E I T 1 C 1 N 1 D 1 Y 1 N 1 L I K I Ii; I I) , B , II I I L 1 S I B 1 E 1 I , I I I 1 T I E 1 R 1 I 1 S 1 W I I 0 1 I A / R I S 1 C / E 1 C , E I Y I A I N I 1 A 1 I C I , L / I I 0 I Q , 1 R I I L I G I C I Y I / A 1 I L I 1 I U I U 1 A I / I R 1 / 1 0 / S , I T I I / I I I R I I 1 R I W 1 I I S / H I U lei I I , 1 B I / I T 1 P / E I A I N I K I I I N 1 I I 0 I I A 1 I I I M I A I R I K , A , L , T 1 I I N / I S 1 / / A / E I I M , r T I L / R / I / I 1 E , I I R / N I / I / I I / I Y I I / I 1 B I , 1 E 1 T " I N I 1 N I I 1 I ARDEII HILLS PARKS I / I A 1 / 1 A 1 I 1 G 1 I G I 1 5 I 1 I / 1 L I I I I 1 I I 1 I I K I I 1 I 1 L I I / / I I H / 1 R / I I 1 I 1 / / I 1 / / I I 0 I I I I I I I , I I 1 1 1 I I I / U I 1 N I I N 1 I I I I 1 I I I I 1 S 1 I K I 1 G , / i I 1 1 I I I 1 I E I 1 I I I I -----------------------------------------------------------------------------------------------1 Arden Hanor Park I I 1 1 1 I 1 'I 1 P 1 I I I I 1 4601 Prior AVe. 1 1 /2.5 I X I X / 1 I X I X 1 X I I IPONDI X 1 I I -----------------------------------------------------------------------------------------------/ Arden Oaks Park I 1 I I I I I 1 1 I / I / / 1 1413 Arden Oaks Dr. I 211.51X I I / X 1 X I I 1 I I I I I -----------------------------------------------------------------------------------------------1 Chatha. Trails/Open Area I I / I I I 1 I / I I I 1 1 1 1700 W. Cty. Rd. E-2 I 3 143.01 I I I I I 1 1 I I 1 X 1 X 1 -----------------------------------------------------------------------------------------------1 Crepeau Nature Preserve 1 I 1 1 1 1 I I I I 1 I 1 I I 1224 Harriet AVe. 1 4 112.51 1 I I 1 I I I I I 1 X I X 1 -----------------------------------------------------------------------------------------------1 Cummings Park I 1 I 1 I I 1 1 IP&W I I I I 1 I 1220 Wyncrest Court 1 5 117.51 X I X 1 2 1 X 1 X I X IX PTI X I X 1 X IX I X I -----------------------------------------------------------------------------------------------1 I"loral Park , 1 1 I 1 I I I . I P I I I I I I 1423 W. I"lora1 Drive 1 6 120.01 X I X I 1 I X I X 1 X IX PTI I X I X I X 1 X I -----------------------------------------------------------------------------------------------1 Freeway Park I I I J I I I 1 I W I J I I I J 1370 ~. Cty. Rd. E I 7 11.0 I 1 I I X 1 X I IX PTJ X I X I X I I 1 -----------------------------------------------------------------------------------------------1 Hazelnut Park 1 , I 1 I I 1 1 IP&W I 1 1 I I I 3301 Ne~ Brighton Rd. 1 8 112.01 X I X 1 1 1 X I X I X IX PTI X 1 X I X 1 X J X I --------------------------------------------------------------------------------------------4111 InSerson Park I I I I I I I I I I I 1 I I 32 5 N. Lexington Ave. I 9 15.0 I 1 I I X I X 1 X 1 I I I X I X I I -------------------------------------------------------------"---------------------------------1 Perry Park 1 I 1 I / I 1 I I W 1 I 1 I 1 1 3700 Ne~ Brighton Rd I 10 120.01 4 1 2 I I 1 X 1 X IX R 1 X I X 1 X I X I X I -------------_______1__________________________________________________________________________1 sambson Park I I 1 I 1 1 I 1 I I I J J I I 190 Lake Lane 111 11.0 I 1 I I X 1 X I X I I I I 1 I I -----------------------------------------------------------------------------------------------1 Valentine Park 1 I I I I I I I I W 1 I I J I I 1650 W. Cty. Rd. I" I 12 13.0 1 X I / I X 1 X 1 X IX PTI I X I I I / -----------------------------------------------------------------------------------------------1 Villaee Hall I J I I 1 I I I I J I I 1 I I 1450 . Highvay 96 1 13 12.0 I I I I J 1 1 I / 1 I 1 I -----------------------------------------------------------------------------------------------1 No. Snelling Park 1 I I 1 I I I I I I I I I 1 I Snelling Ave. /llcClung Dr. I 14 /4.5 I I I / 1 I I J / J I 1 I -----------------------------------------------------------------------------------------------1 Round Lake Park I I I 1 I I I I I I I I I I I Parkshore Dr~ I 15 I 1 I I I I J J I I I I 1 1 -----------------------------------------------------------------------------------------------1 P - PICNIC SHELTER W - WARIlING HOUSE PT - PORTABLE TOILET R - RESTROOIl e , , ,- HUEBSCH INK . EFFECTJVE WKIlINC; . CREATIVE MARKETlN(; QUOTE 8.12.92 Arden Hills Trail Guide -REVISED- .$PECH'lQA'Ll-ONS Size: 11" x 1711, folded to 11" x 8-1/2" Colors: Four colors for the price of three (black, blue and yellow -- blue and yellow printed together to make green) -or- Two colors, perhaps blue and yellow (again, by overlaying the two we could still get green for free) . Quantity: 4,000 (dropping to 3,000 would reduce printing costs by approx. $50) Paper stock: Creme 60# Patriot Offset Cover stock -ar- Cover stock to match newsletter paper COSTS Writing/Design $ 320.00 Typesetting/Keylining 75.00 Printing Patriot/2 Color Newsletter/2 Color $755.00 $900.00 Patriot/3 Color Newsletter/3 Color $1102.00 $1256.00 . Total cost ranges from $1150.00 to $1651.00 depending on paper stock and color options. ~X-V- --- ~.- -_.... Kate Hueusch u t.... . CITY OF 1lRDEN HILLS RAMSEY CX>UNI'Y RESQLUTIOO ro. 92-56 RESOLvrIOO oECIAJUN; SUPl'CRl' FeE THE SUBURBl\N ARE1\. CHAMBER OF cx:HmRCE WHEREJIS, the Suburban Area Chamber of Commerce has served our area for the last seven years; arrl WHEREJIS, the Suburban Area Chamber of Commerce is the on! y blsiness and professional organization in our area studying blsiness arrl legislative issues from a single suburban perspective; arrl WHEREJIS, the Suburban Area Chamber of Commerce provides a forum f= the exchange of ideas arrl dialogue among our city leaders, blsinesses, schools, arrl surrounding communities; arrl WHEREJIS, the Suburban Area Chamber of Commerce is a positive voice for our City and the surrounding suburban area; N:lW, THEREFCllE, BE IT RESOLVED, by the city eouncil of the city of Arden Hills declare our support for the Suburban Area Chamber of eomrnerce as an independent voice for blsiness in our community. . P1\SSED AND ~~.L'J:iIJ BY THE CITY CXlIJl<<:IL OF THE CITY OF ARDEN HILLS THIS 17TH D1<Y OF AUGUST, 1992. 'Ihornas R. sather, Mayor A'lTESl' : Catherine J. Iago, Acting Clerk Administrator . -- -- -- --- I. .. ,-- - -~ - -- - ---~ ~-~ .- - - - - , r - - SUBURBAN AREA CHAMBER OF COMMERCE - . .' . ~ . .-~... .W' ..... .. . -.....- ._.. 2489 Rice Street. Roseville, Minnesota 55113.612/483-1313 ~ ,. - July 20, 1992 Ms. Catherine Iago City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 Dear Catherine: It has been brought to my attention by various city managers that a resolution in support of the Suburban Area Chamber of Commerce needed to be drafted. . Enclosed is this resolution, and I invite any comments you might have. As President of your chamber of commerce, I would be willing to meet with you to discuss the next step for progression to council approval of this resolution, Thank you for your support. Enc. . Serving: Arden Hills, Falcon Heights, Lauderdale, Little Canada, Maplewood, Metro Area, Mounds View, North Oaks, North St. Paul, Oakdale, Roseville, Saint Paui, Shoreview, Vadnais Heights .. . rI/,I~-:J- CONSULTING ENGINEERS Maier Stewart & Associates Inc. August 11, 1992 File: 520-028-30 Honorable Mayor and City Council City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 RE: Pay Estimate No.2 1992 Tiller Lane Street Improvements Dear Council Members: Please find enclosed Pay Estimate #2, in the amount of $111,493.21, for the above-referenced project. F. M. Fratlalone, Inc., has completed work in the amount of $168,666.52, with $8,433.33 retainage withheld as per the contract documents. . Remaining work on the project includes placement of the fmallift of bituminous surfacing, sodding, and general cleanup of the site. We respectfully recommend payment of Pay Estimate #2 in the amount of $111,493.21 to F. M. Fratlalone, Inc. Please contact me if you have any questions. We will be in attendance at your August 17, 1992, City Council meeting. Sincerely, MAIER STEWART & ASSOCIATES, INC. /1-L.4~ Mark 1. Graham, P.E. MJG:tp 028-1101.aug Enclosure . cc: Dan Winkel, Public Works 1959 SLOAN PLACE, SUITE 200, ST. PAUL, MINNESOTA 55117 612-774-6021 9600 SHELARD PARKWAY, SUITE 102, MINNEAPOLIS, MINNESOTA 55441 612.546-0432 . Equal Opportunity Employer . P!RJlAl PAYftlNT lS1lftAT! ------------------------ 11 FROI: JULY 17, 1m TO: AUGUST I, 1991 CONIR!CTOR: F.ft. FRATTAlONE, INC. OiNER: CIIY OF ARDIN HIllS PROJECT: IILlER lANE STR[[T IftPROV[ft[NTS 1110-02i} commON WE !IOUNT OF CDNmCT ORJG1N!l: !UGUST i, 11Vl ORIGINAL: 1211,101.00 REVISED: REVISEI: 1211.IOUO IT[ft : CONTRACI IT[ftS : IHIS PERIOI : 10T!L TO OAT[ ~-._-------------------------------: ---------------------------: ---------------------------.----------: -------------------_.--.--------------- NO. DESCRIPT]ON :UNIT DUANTIIY UNII :OUANTIIY AIOUNT TOT!L/PERIOD :OUANTITY AftOUNT TOT!LITODAIE : PRICE ' , ___________________________________,________________.____._____,______________________________________1__________.____________________________ . , ' SCHEDULE I.D STRE[T IftPROVEftENTS ------------------------------ 1 REft. ilTUftlNOUS SURFACING SI 9iOO 0.70 134 163.iO 9661 6761.70 . 1 COIION [XCAVATION CI 1660 4.50 930 4181.00 1660 7470.00 1 SUiGRAD[ EXCAVATION CI 10iO 4.10 1831 11757.10 5060 21770.00 4 SEL[CT GRANUL!R iORROi CY 1060 6.00 1831 17010.00 1060 30360.00 5 4' IRA IN TILE LF 3000 1.75 1908 50il.00 1111 1136.00 i SUiGRAI[ PR[P!R!TION ROST! 17.6 75.00 16.1 1167.10 17.6 1070.00 7 Cl. 5 AGGREG!TE B!SE IN 3700 i.IO 1318.1B 11133.81 3416.64 1146B.16 8 1331 TIPE 3] BIT. B!SE COURSE IN 1150 19.10 J058.38 10638.41 1018.38 10638.41 1 1331 TIPE 4] ilT. iE!R COURSE IN 150 11.00 0 0.00 0 0.00 10 TACK COlT G!l 100 1.15 115 lBl.21 215 2BI.25 11 CONC. CURi & GUTT[R B618 IF 1110 4.75 1264 15004.00 12.4 21004.00 11 i' CONC. Iii RESTORATION SI 715 11.00 463 9723.00 4.3 9723.00 Il CONi:. SAilN1i IF 150 5.00 119 1141.00 m 1145.00 14 l' BIT. Iii R[STORAT]ON SI 370 B.OO 306 1448.00 306 2448.00 15 SODD]NIi SI 6500 ].70 0 0.00 0 0.00 Ii ADJUST ftANHOlIS [A 16 100.00 0 0.00 I 100.00 17 ADJUST CATCH B!SINS [A 8 70.00 B 560.00 B 560.00 18 CONSTHUCT CATCH 8!SIN [A I 1100.00 0 0.00 I 1200.00 11 12' RCP tLASS TIT lF 8 75.00 0 0.00 B .OO.DO 10 ADJUST ~AIIR mm [! 3 75.00 0 0.00 0 0.00 11 STR". Sli. REPl. CASTINGS E! 1 300.00 0 0.00 0 0.00 12 SUiGRAO[ STI. PROCIOR EA 1 80.00 1 160.DO 2 1.0.00 13 SUBGRAD[ INPl!CE IENsm [! 16 3\.00 Ii 100.00 16 1.1.10 l' CLASS \ GR!D!TION E! 2 70.00 1 140.00 1 140.00 1\ ClASS \ PROCTOR [! 1 70.00 1 140.10 1 140.00 16 ClASS \ INPlAC[ IENSITI E! 10 4\.00 10 '50.00 10 450.00 . 27 CONt. CYlINIlR IS[] OF 3} EA I 7\.00 3 m.oo 3 m.oo 28 iIT. [XTRACTION [A 6 10.00 I \0.00 1 50.00 21 lIT. GRAIATION [A 6 \0.00 1 50.00 I 50.00 30 lIT. CORES INPl!C[ [A I \0.00 0 0.00 I 0.00 31 Ill. NIlCllAR I[IlSITY [! 10 30.00 6 180.00 6 180.00 ~___..w_______ __________.____ T SCNlDun 1.0 STR[[1lftPROVU[NTS--T.h] 1117,3.1.18 mO,m.52 . !lEI : CONllACT !lEIS : THIS PERlOI : TOTAL TO IAIE -------~_..._._----------------_._-:-._------------------------:--------------------------------------:-----------------------------.--------- NO. IESCRIPTION : UNn iUANTl1Y UNn : iliA N1lTY AIOUNT TOTAllPERIOI :iUANIIlY AIOUNT TOTAll1Onm , PRICE : , , , -----------------------------------:---------------------------:--------------------------------------:---------------------.--.-.-.---------- SCHEIULE 1.0 EX IRA WORI ------------------------------ I REtONSI. CATtH BASIN [A ~ 700.00 0 0.00 4 1BOO.00 1 REtONflGUR1 CAICH BASIN fA 1 \50.00 0 0.00 1 1100.00 3 11' RCP ClASS III If 91 40.00 0 0.00 95 3BOO.00 ! GROUT "ANHOIE lS 1 75.00 0 0.00 1 75.00 .------------- --------------- I SCHEIUIE 1.0 EXTRA WORI--Inl.j 10.00 17,775.00 1117,3.1.1B IUB,!!!.51 . . . . . SUMMARY --------------- DESCRIPTION TOTAL/PERIOD TOTAL/TODATE SCHEDULE 1.0 STREET II'1PROVEME $117,361.28 $160,891.52 SCHEDULE 2.0 EXTRA WORK--Tota $0.00 $7,775.00 . : THIS PERIOD : TOTAL TO DATE , , __________________1__________________1__________________I . , . AMOUNT EARNED , $117,361.28 : $168,666.52 : , ------------------:------------------:------------------: AMOUNT RETAINED , $5,868.07 , $8,433.33 : . , , . , ------------------ ------------------ ------------------ , . MATERIAL ON SITE . $0.00 : $0.00 , , , ------------------:------------------:------------------: MATERIAL DEDUCT. . $0.00 . $0.00 : . ------------______1______------______1______----------__I . . , PREVIOUS PAYMENTS :******************: $48.739.98 : ------------------:------------------:------------------: AMOUNT DUE : $111,493.21 . $111,493.21 : . ------------------:------------------:------------------ , , . . --------------------------------------------------------------------------------- --------------------------------------------------------------------------------- I hereby certify that all items and amounts shown by this pay estimate are correct for the work completed to date. CONTRACTOR: F.M. FRATT;Ah;LONE INC. BY: y) TITLE: ~~~~~~4~~~~~~~~~~~~~~~ DATE: j'jyk.~L?.t-L'i1d= --------------------------------------------------------------------------------- --------------------------------------------------------------------------------- Based on the ENGINEER'S on-site inspections as an experienced and qualified design professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined, to the best of his knowledge and belief, that the quantities shown by this estimate are correct and that, based on such inspections and review, that the work has progressed to the point indicated (subject to an evaluation of such work as a . functioning Project upon Substantial Completion, to the results of any subsequent tests required by the Contract Documents, and to any Qualifications stated in his recommendation), and that payment of the amount recom.ended is is due Contractor(s); but by recommending any payment, the ENGINEER will not thereby be deemed to have reviewed the means, .ethods, sequences, techniques, or proceedures of construction or safety precautions or programs incident incident thereto or that the ENGINEER has made any examination to ascertain how or for .hat purpose any Contractor has used the monies paid on account of the Contract Price, or that title to any of the work, materials, or equipment has passed to the Owner free and clear of any lein, claims, security interests or encumbrances, or that the Contractor(s) have completed their work exactly in accordance with the Contract Documents. ENGINEER: MAIER STEWART & ASSOCIATES, INC. BY: ___~_~~_____ TITLE: __~~__~~~________ DATE: 1'- /..!- '1,:2.. ________L~________ --------------------------------------------------------------------------------- --------------------------------------------------------------------------------- Approved by Owner/Commission BY: . CITY OF ARDEN HILLS TITLE: ------------------------------------ ------------------------------------ DATE: ------------------ =;===~=====;================;==============================;==;================;= ~.-; .... C-TAGS MONTH/ u.i.y /W.l.. . ....J .. A. W. THEFT ASSAULT r:: - D.O.C. TRESPASS, WORTHLESS CHECKS . I i CRIM.DAM. I TO PROPERTY I . , UNDERAGE/POSS, ~ CONSUMPTION POSS. HARUUANA ~ POSS. DRUG PARAPHERNALIA CLEAN UP ORDER eN P ARIC ~ AFTER HOURS. . HISC. = . "- . Y/~~ , "' "-- . TRAFFIC VIOLATIONS -:)1.-/, (f1f;1 A. Hills MOVING ~ I SIGNS 7 I PARKING I i:. j EQUIPMENT .- D/L VIOLATIONS IS" . ; I D. W. 1. I -"-- MISDEAM. tAl MISC. 'Z TOTALS ''10 LAKES AND BEACHES - PARKS/OPEN "SPACE----i ARENA'S.' .. .STOP ARM VIOL." - . ". . , , MINll'l'm CITY OF THE 1lRDEN HILLS, MINNJ::l3Om PI.1lliINl:m cx:tlMISSICIiI MEE'I'Im WEDNESDl\Y, AUGUST 5, 1992 . 7:30 P.M. - CITY HALL CALL TO ORDER Cllair Prohst called the meeting to order at 7:30 p.m. ROLL CALL Present: Cllair Dennis Probst, Members Dave Carlson, Raymond McGraw, steve Erickson, and Scott Petersen. Absent: Members Jeanne winiecki, Barbara Piotrowski, and Council Liaison 'lhamas Mahowald. Also present: Planner John Bergly, Acting Clerk Administrator Catherine Iago, Building Official Dave Kriesel, and Recording Secretary Tery Shields. 1\PPRQ\IE MINUTES McGraw moved, seconded by Carlson, to approve the July 1, 1992, Planning Minutes . All voted in favor. (5-0) PllBLIC JIE1lRIm - Cl\SE #92-14: SUP FeR JItME v..uJ.t'ATIOO, 3966 GLENVn.W, CllNmIA GllllREl.'llCti Cllair Prohst opened the public hearing at 7:32 p.m.; Case #92-14, SUP f= HClII1e Occupation, 3966 Glenview Avenue, Cynthia Garretson. . Acting Clerk Administrator Catherine Iago confirmed the publication of the Notice of Hearing in the New BriClhton Bulletin on Wednesday, July 22, 1992, and sent to affected residents on July 17, 1992. Planner Bergly referred to his report dated August 5, 1992, and e>qllained any hClll1e occupation that operates within the definition of HClII1e Occupations in the present Zoning Ordinance requires a Special Use permit. ihe proposed ordinance classifies the proposed use as a SUP as patrons would visit the premises. 'lhe Development Moratorimn Ordinance must be waived for any proposed use in addition to approval of the application. Bergly reviewed the findings listed in his report and stated the proposed use conforms to all the requirements of both existing and proposed ordinances, without variances. 'lhe applicant bas thorough! y dOCL1ll1ellted the changes that will be made to accommodate the proposed use. 'lhe lot is situated 2 lots from access to County Road F arrl backs onto a City Park. He stated the proposed use will be located in a walkout lower level of an attached garage. 'lhe house and garage are separated by 12 feet of space. This space is open at the basement walkout level with a finished rocm above. A short 4-foot wide bridge cormects this room with the I front yard. A new exteri= concrete stair will be J:::uilt in this area . next to the garage, b.rt; no new entrance to the lower level is required. 'lWo patron cars will be the maximum expected at one time and both can be , f parked in the driveway. .1 r ! i ------ , , Planning Ccmni.ssion Meeting 2 8-05-92 PUBLIC m:r.RIH; C!\SE #92-14 (a::Nl'INlJEDl: . Mt'. Bergly recommended approval with the following provisions included in the Permit: 1. 'Ihe state license will be filed with the Permit when available. 2. Only one work station will be provided. 3. Only a resident of the dwelling is authorized to provide cosmetology services. 4. 'Ihe driveway will be used for patron parking (i.e. j no on-street patron parking) . 5. 'Ihere will be no external evidence of the home occupation. 6. Exterior lighting will be of a "residential" type and will not be obtrusive to neighboring property. 'Ihe Planner discussed the SUbstitute Reconunendation received from Mt'. Bob Freed, 1817 Gramsie Road, which outlined Mt'. Freed's =ncerns of a home occupation in the neighborhood. C11air Probst asked if there was anyone present to speak in favor of or opposed to this matter. Mt'. Bob Freed referred to his SUbstitute Recommendation and stated his concerns of operating a hlsiness in a residential neighborhood: 1) Security, 2) setting a precedence of future hlsinesses corning into the neighborhood, 3) Potential traffic congestion problems. Chair Probst asked if there were any other questions or comments. . Hearing no response, the public hearing was closed at 7:50 p.m. Ms. cynthia Garretson stated she is a Licensed Beautician, identified the desired hours of hlsiness, and the low volume of hlsiness (traffic) she would bring into the neighborhood. Carlson asked the applicant is she had plans to advertise and what the hours of operation would be in her home. Ms. cynthia Garretson stated there would be no advertisement of any type. Her salon hlsiness would be private clientele only. 'Ihe days and hours of operation would be 4 days per weekj Tuesday, 10:00 a.m. to 6:00 p.m.j Wednesday, 9:00 a.m. to 4:30 p.m.; and'Ihursday, 9:00 a.m. to 6- 7:00 p.m., and Saturday 11:00 a.m. to 3:00 p.m. Ms. Garretson stated her desire f= flexibility of her hours. 'Ihere was discussion between the Members regarding the hours of operation. Petersen questioned Acting Clerk Administrator Iago to recall a resident who applied for a home salon hlsiness in previous years. Acting Clerk Administrator Iago informed Petersen that a resident on lake Shore Place was approved in 1988 for a one-dlair hair studio hlsiness. 'Ihe restrictions for the hlsiness were strictly those stated . in the ordinance. No hourly restrictions were imp::>sed on the resident. 11 It is still in operation and there have been no OOIIplaints with the .~t! " b.Jsiness . I' I , Planning CaImission Meeting 3 8-05-92 PUBLIC HEl\RING CASE #92-14 (CXlNl'INUED): . Carlson moved, Petersen seconded, to waive the Development Moratorium for Case #92-14, SUP for Home Occupation, Ms. Cynthia Garretson, 3966 Glenview Avenue. Motion carried unanimously. (5-0) . There was discussion of the hair salon bJsiness days and hours. Piotrowski arrived at the meeting at 8:00 p.m. Mdkaw moved, seconded by Petersen to approve Case #92-14, SUP for Home Occupation, Cynthia Garretson, 3966 Glenview Avenue, with the conditions listed in Planner Bergly's report dated August 5, 1992, with the addition of Condition No.7: The bJsiness lllUSt close at 7: 00 p.m., Monday through Friday, and 3:00 p.m. on Saturdays. Motion carried unaniloously. (6-0) . PllBLIC HEl\RING - CASE #92-15: SUP 1\MENtMENT AND A HEIGRr Vl\RIllN::E. 3900 BEl'HEL IIUVE. BEl'HEL mT.T.mF. Chair Probst opened the public hearing at 8:06 p.m.; Case #92-15, SUP Amenchnent and a Height Variance for the Community Life Center (Auditorium), 3900 Bethel Drive, Bethel College. Acting Clerk Administrator Catherine Iago confirmed the publication of the Notice of Hearing in the New Briohton Bulletin on Wednesday, July . 22, 1992, and mailed to affected property owners on Friday, July 17, 1992. Planner Bergly referred to his report dated August 5, 1992, and explained an SUP was granted f= a caJ1plS Master Plan in 1981, with the stipulation that development proposals that are consistent with the approved Master Plan will require only site plan approval. This proposal generally conforms with the Master Plan, however, due to a reconfiguration of the Footprint (a rectangular bl=k was shown on the Master Plan), an increase in the footprint area of approx:iJnately 25 percent, and a higher wilding than was initially envisioned, staff recommends that this substantial addition to the caJ1plS be treated as an SUP Amenchnent with a height variance. The proposed Community Life Center will be a major performing arts center in the '!Win cities area (capacity of 1,800). Visually it will be a dominant focal point on the caJ1plS. Functionally, it will be tied directly to the academic "cluster" in the central caJ1plS area. Exposure to the City street system will be from Old Snelling a=oss Valentine Lake. The request is for approval of the SUP A1nendment and approval of a height variance of 40 feet (35 feet allowed; 75 feet is proposed) . The Planner reviewed the issues listed in his report as follows: 1. Buildincl Location/Reconfimnation: The approved Master Plan . irilicates the schematic b..1ilding nearer to Valentine Lake than present shoreline setbacks allow. This requires either a sh=eline setback variance or adjusting the b.lllding location when the b..1ilding plans are finalized. The college chose the later as the l1lOr", acceptable approach. The reconfiguration from a rectangular b.lllding to an irregular shape to reflect interi= , Planninq Ocmni.ssion Meeting' 4 8-05-92 PUBLIC HEl\RING: Cl\SE #92-15 (CONrINUED): . space use, results in a very dramatic addition to the campus. It is located near the primary campus parking area and convenience to the nain campus entry point. Its wrap-around shape visually invites people to the campus and its dominant central location will provide an =ientation point for visitors. 2. HeiClht Variance: Variances to increase the building height are unique to the Zoning Ordinance in the sense that a list of specific =iteria are established to determine if such a variance should be permitted. The proposed height of 75 feet (mid-point between peak and eaves of a gable roof) appears to satisfy all the =iteria for granting a height variance. The attached letter from Bethel's engineers discusses each of the =iteria. (North Heights llltheran Church was granted a variance to allow a 60-foot structure) . 3. ordinance f'rmnliance: Re::{u.irements for site Coverage, Building Coverage, F.A.R., Landscape Area. Setbacks and Parking are all met and generally far exceed minilnum r~ements. '!he intent of the adopted Master Plan is clearly satisfied. 4. Landscape Plan: The existing trees and planting scheme in the vicinity of the new building will be significantly reinforced by the addition of over 100 trees, 36 shl:ul::s and hundreds of perennial flowers. The selection of species and sizes is appropriate for the setting and building scale and will =ntribute to the initial inlpact of this facility. Mr. Bergly stated he worked with the landscape architects in the preparation and . reviews of early plans. 5. Liqhtincr: Lighting along the drives will be of the same type used throughout the campus. Other pedestrian lighting will be "post top" or "l:ollard" lights. 6. Gradincr IDnli.n/lqe: The significant departure from the Master Plan will be to put the open ditch in an underground storm sewer (twin pipes each 54" to 72"). The Rice Creek Watershed District and the site engineers went through a series of options on rerouting the ditch to total piping. I understarxi the present proposal has been approved by Rice Creek Watershed District. Virtually all of the upstream portions of the ditch have been put in storm sewers. Only a 140-foot long open stream will remain next to Valentine Lake. 7. Traffic and Parkincr: Occasionally, the facility nay cause parking and traffic congestion problems on the campus. This occurs with all types of uses with naj= "Special Events" - school athletic events, holiday concerts, etc., where most of the visitors are unfamiliar with traffic patterns, site layout, etc. and where events nay be scheduled back to back to accanmodate large audiences, allowing little ti1ne for the parking overlap period. '!he advantage of the Bethel site in that regard is that the location of this facility and related parking is near the center of the site. 8u=ounding streets should be relatively free of traffic congestion. Mr. Bergly concluded that since 1981, Bethel College has been adding . buildings and facilities in conformance with the adopted Master Plan. ibis will likely be one of the last najor building additions to the campus as shown on the Master Plan. '!he Planner I s recornmen:lations are as follows: , Planning OC:lII1Ii.ssion Meeting 5 8-05-92 PUBLIC lIEl\llIW: CME #92-15 (cnm:NUEDI: . 1. TIle Development Moratori1.nn should be waived to allow approval of this project as both the old and proposed Zoning requirements are met and the development will not iJrpact development on neighboring property . 2. 'Ihe height variance of 40 feet (35 feet allowed, 75 feet requested) should be allowed as all of the =iteria for granting a height variance have been met: a. Adequate fire protection provided in the design andlor available from the Lake Johanna Volunteer Fire Deparbnent. b. will not obstruct scenic views and will not shutoff light and air from surrounding property. c. Will not exceed a F.A.R. of .5. d. Setbacks are significantly =re than the J:uilding height. 3. TIle SUP A1rendrnent should be approved: a. It is in general conformance with the adopted Master Plan. b. All ordinance requirements are met with the exception of the height variance discussed in No. 2 above. c. TIle facility will provide a first-class performing arts center f= the College, the City and the Metropolitan Area and is consistent with the high quality of development on the campus and required in the City. 4. upon approval of the above 3 proposed actions, the College should make the J:uilding and roadway changes on the Master Plan for filing with the SUP. other irrproveroents approved by the city I:ut . not incorporated on the Plan, should also be added. TIle new Plan should also contain the date of official City approval. Cllair Probst asked if there was anyone present to speak in favor of or opposed to this matter. Mr. George Brushaber, President of Bethel College, discussed the theory of the Community Life Center. He stated the usage of the Center is not to bring the public onto the calTpUS, rot rather to a=ornroc>date students during major events such as, concerts, seminars, graduation and w=ship (, (which is conducted 3 days per week for 35 minutes) . Mr. Brushaber "J informed the Ccamnission that it is the desire of Bethel College to use , the Community Life Center as a "front door" to the campus. Mr. No=is strawbridge, Sasaki Associates, Inc. (the Architect for Bethel College), described the details of the J:uilding layout, acoustics of the auditorium, fire protection issues and sprinkler system, F .A.R. requirements and setbacks, and the volume of ticket sales. , Mr. James Unruh, Professional Engineer fran Barton-Aschman Associates, ~,. explained drainage and flood flows of the culvert system. He informed .~ the Camnission of a draft maintenance agreement that was sul:tnitted for ~. the Rice Creek Watershed District is in the reviewal process. Cllair Probst asked if there were any further questions or canments from . the floor. Mr. David Short, 5794 McCracken Lane, stated his concerns of the potential parking and traffic congestion problems during maj= events held in the auditorium. He also stated his desire f= an additional road into the. college to aCCOllllOOdate the traffic issue. f . - --- .--- r Planning Ocmnission Meeting Ei 8-05-92 PUBLIC HENUNG: Cl\SE #92-15 (cx:ln'INUED): . Erickson questioned Planner Bergly regarding the parking requirement in the Master Plan. Mr'. Bergly stated he had not investigated the parking requirement as the proposed wilding conformed with the adopted Master Plan and the parking shown had been approved as part of the Master Plan. McGraw stated the possibility of routing traffic in one entrance and out another entrance to facilitate traffic flow during rrain events. Chair Probst asked if there were any other questions or connnents. Hearing no response, the public hearing was closed at 8:50 p.m. Carlson asked Mr'. Brushaber if Bethel College had plans to rent the Conmn.mity Life Center for events such as weddings. Mr'. Brushaber indicated Bethel College had no plans to rent the auditorium. Carlson asked the Architect if an alternative had been considered to b.1ild down instead of up. He also stated his opposition to the height variance. Mr'. strawbridge stated the property is located on the lake and to b.1ild . down would be :inp:>ssible. 'Ihe land is too wet. Erickson questioned the Architect regarding the height variance if the structure of the roof was anticipated for acoustical or symbolicj:iJnage reasons . Mr'. strawbridge stated it was designed to accommodate the volume of b.1ilding f= both acoustical and symbolicj:iJnage reasons. Petersen l\'Oved, piotrowski seconded, to waive the Development Moratorium for Case #92-15, SUP Amendment with a Height Variance for the Community Life Center, 3900 Bethel Drive, Bethel College. (McGraw, Petersen, piotrowski, Probst, and McGraw voting in favor; Carlson opposed). (5-1) . Carlson stated his opposition to the height variance. It is his opinion that the Community Life Center could be b.1ilt without the height variance. Chair Probst and Petersen e>qlressed their support of the Community Life Center as suJ:xnitted. Petersen IOOVed, Erickson seconded, to approve Case #92-15, SUP Amendment with Height variance for the Community Life Center, 3900 , I Bethel Drive, Bethel College with the 3 corxtitions listed in Planner Bergly's report with condition #4): subject to the Maintenance .1 Agreement with the Rice Creek Watershed District. (McGraw, Petersen, 1 PiotrCMSki, Probst, and McGraw voting in favor; Carlson opposed) . (5-1) . )' , I 1, . P1anni.ng ,." ..... i ..sion Meeting' 7 8-05-92 C1lSE #92-16; SITE PLl\N REVIEW, 1160 WEST CXXlNl'Y ROl\D E, JOSEPH CXHa:RS . CCMNERI: Planner Bergly reviewed his report of August 5, 1992, relating to the site Plan Review for a Bank at the Old Hoigaard Building located at 116 West COUnty Road E, Joseph Cornmers (0Nner). Bergly explained the Applicant has requested a preliminary response on a proposed site plan. Mr. Joseph Cornmers understands that a complete site plan will need to be approved l:ut wants to inform the prospective tenant of the general feasibility of the plan. Mr. Bergly stated the request is to remove approx:iJnately the west 1/3 of the existing roilclirg. 'The bank would occupy the center 1/3 of the existing l:uilding and 5 drive-up banking lanes would be =nstructed where the portion of the l:uilding is to be removed. When the No:rwest Bank site plan was approved at pine Tree Drive and COUnty Road E, it was determined that the drive-in part of the facility was clearly an accessory use to the principal bank operation. '!his is an identical operation and will be treated the same. 'The Development Moratorium Ordinance would need to be waived for this development along with approval of the final site plan. 'The Planner reviewed the issues listed in his report as follows: . 1. Traffic 1\ccess/El:Jress: Dan Soler, Traffic Engineer f= Ramsey COUnty, indicated that the east (exit) drive to COUnty Road E is not acceptable due to its proximity to the access drive to the shopping center. A separate access drive (on the west edge) and an exit drive where the present drive is located would provide an acceptable access/egress arrangement. 'The COUnty requested that final plans be sul:mitted to Ramsey County for review. As access is to a COUnty Road, the COUnty driveway width standards will apply. 2. Buildina OCCllDants: 'The eastern 1/3 of the existing l:uilclirg is Tl!:M being renovated for a Mr. Movies video rental. 'Ihe bank in the central 1/3 of the existing l:uilding and the video operation would provide a very compatible use relationship. 'Ihe hours of operation for the bank are weekdays during business hours while the peak hours of operation for the video store are evenings and . weekends. '!his not only helps reduce on-site =ng'estion and parking deman:i, rot helps in reducing conflict for traffic entering and exiting the site on County Road E. 3. Parki.ncr: 'Ihe l:uilding square footage would require 28 spaces for Mr. Movies and 17 for the bank. However, the 38 spaces provided should be adequate considering the off-peak-hour usage of the video store. Spaces on the east end of the l:uilding should be marked for errg;:>loyee parking to reserve the front spaces for patrons. 4. Perimeter Land..'"CaI)e stripS: Adjoining properties on the east, . south and west all provide grass strips abltting this property. 'Ihe proposed plan shows an 8-foot strip added on the east, a 4- foot strip on the west and a ). -foot strip on the south. 'Ihe 5- foot wide grass strip abltting the east side of the l:uilclirg has been eliminated. He suggests the following: '" , Planning n .,...i ,.sion Meeting 8 8-05-92 CME #92-16 COOOTINUIDI: . R~taining the 5-foot landscape strip along the east side of a. the building (as required by the Zoning Ordinance) and adding shruJ:s to soften the edge of the building. b. Narrowing the 8-foot strip to 5 feet should provide space for a standard parking and drive area with ornamental trees as sh= on the plan. c. Retaining a 5-foot landscape strip on the south. If the large existing cottonwood trees are removed, they should be replaced with several deciduous trees along this strip. 5. The redesign of the building (removing the west 1/3 and redoing the north and west elevation) should be carefully completed to fit in with this established business district. 6. A signage "system" should coordinate the identification needs of the two tenants to result in a unified and aesthetically appropriate :linage. 7. The site is less than 2% a=es and will not require approval of the Rice Creek Watershed District but grading and drainage plans should be coordinate with the City Engineer. The new Zoning Ordinance requires concrete curts for all =rnmercial and industrial development. 8. An a=ate survey of existing conditions is required, and will resolve general questions relating to site features. 9. The canopy over the drive-up lanes is sh= to be within 3 feet of the west side lot line. The Ordinance allows canopies to encroach 3 feet into the required sideyard (20-foot sideyard is required) . . This would leave the last drive-up lane without a roof. Planner Bergly concluded that action should advise the applicant of ways to inprove the site plan for the second stage of final site plan approval. Chair Protst informed the Applicant of his concerns: entrance concerns, reduction of existing landscaping, and enhancement of the building appearance . Erickson stated the parking requirements l1lL1St be met before the site plan is approved. piotrowski expressed her concerns regarding removal of the older trees and "chalet" :linage of the building. Petersen stated his support of the use of the property. 'i , DISCUSSIOO: 0l'HER l'Io1lNNDC ISSUES I ZONING ORDINANCE CHANGES: ~' ~, Cannnission discussed the proposed changes that have been made to date. ~; Chair Probst moved, Carlson seconded, to recommend proposed . nx:xlifications of the Zoning Ordinance be forwarded to Council for formal action in Septel11ber with the possibility of conducting a public hearing in October. Motion =ied unanimously. (6-0). . Planninq .... ...n i "5ion Meeting 9 8-05-92 . DISCUSSIOO: 0l'HER PU.NNIH; ISSUES lcx:tn'INUEDl Commission discussed the proposed changes to the Recreational Vehicle Section of the Zoning Ordinance. Commission con=ed to begin the September 2 meeting at 6:30 p.m. to discuss proposed changes to the Recreational Vehicle section of the Zoning Ordinance and directed staff to collect and distrib.1te to Plarming Commission merobers, ordinances from other communities. CXXJNCIL REPCRT Acting Clerk Administrator Iago reported on items of interest to the Commission. AOOOORN McGraw moved, seconded by winiecki to adjourn at 10:15 p.m. Olair Dennis Prol::st2 . . , DOCUMENT TRANSMITTED: SlJ'vD S~";~'\N\:e Ku 0 VV--I'\~.v--&;t~,,-,- . MESSAG~:~ \\.i)~V\-.\NwAL.~rrAJ---. [uY~V\'ev;;:" ~Q., 1l~(()\'\I\\vJ...lft~ r;pvC)\) \ s \ ~ Sv V' ~ :;~V uA-e-. '(yJU. vv:;A. \rJ I. q ~ '0/'-/'& _ il--- ~~ (\~--tutJ M\ ~YO~Os:.-W ~U,,-}LV\AJ)Jc,*~ \Nk~ ((. \I\\-~ \'\~-"- ~ C'.!\v\AVJ\\~S 11>1-- +v ~s ells-- . IV \ .z..0/.lZ- uJA -It {t<,,,--'vv1JJZ Co ~!W~~. _L ThCAMk~~ . "0D . iFM~ SUBSTITUTE RECOMMENDATION A. Approval is recommended with the following provisions included in the Permit: 1. The state license will be filed with the Permit when . available. 2. Only one work station will be provided. 3. Only the applicant [a resident of the dwelling] is authorized to provide cosmetology services within the dwe11 incr . Applicant shall not enter into product sales unassociated with services provided to patrons. 4. Only the driveway will be used for patron parking~ Applicant will make off-street parkinq a condition for providinq services to patrons (i.e. no on-street patron parking) . 5. There will be no external evidence of the home occupation. Applicant shall not display any siqns. 6. Exterior lighting will be of a "residential" type and will not be obtrusive to neighboring property. L.. Business will be conducted only durinq weekday hours between 9 a.m. and 4 p.m. .!h Neither the applicant, nor any individual or entity associated therewith, shall solicit business within residential areas within a radius of one mile of the dwellinq. 2..,. The permit shall have a term of one year and shall be renewable annually upon application by the applicant. B. waiver of the Moratorium Ordinance is recommended for this application as it meets the requirements for both the existing and proposed ordinances and will not . impact development or use of ne'ighboring property. ," . CITY OF ARDEN HILLS MEKmINOOM DATE: 1\ugust 14, 1992 TO: Mayor and city C01mcil j J-- FRCH: Catherine J. Iago, 1\cting Clerk Mninistrator (1.-' SUBJEX::T: Resolution for Arden Place Drainage ImprovEIIIents Attached are the following documents: 1. letter dated August 13, 1992, from Engineer Mark Graham regarding the Arden Place Drainage IInprovements. 2. Resolution No. 92-61 Approving the Plans and Specifications and Ordering the Advertisement for Bids in the Matter of the Arden Place storm Sewer l1I1provements. Engineer Bill Westerberg will be present at the 8-17 meeting representing MSA. As indicated in Mark's letter, Westerber is not . familiar with this project. If the Council has further questions regarding the project, it would be appropriate to table any action until the 8-31 Council meeting. REXXMMENDATION: staff recommends adoption of Resolution No. 92-61 Approving the Plans and Specifications and Ordering the Advertisement for Bids in the Matter of the Arden Place storm Sewer l1I1provements. ACrION REX:>UIRED: If Council concurs with the staff recommendation, they should adopt Resolution No. 92-61 Approving the Plans and Specifications and Ordering the Advertisement for Bids in the Matter of the Arden Place storm Sewer l1I1provements . CJI/ts Attachment . --------- , . CONSULTING ENGINEERS Maier Stewart & Associates Inc. MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL FROM: MARKJ. GRAHAM, P.E. /l1 if RE: ARDEN PLACE DRAINAGE IMPROVEMENTS DATE: AUGUST 13,1992 FILE: 520-026-20 Plans and specifications have been prepared, as directed at the July 27, 1992, City Council meeting, for the above-referenced project. The proposed plan sheet is attached. This project will extend 12" storm sewer pipe within an existing utility easement on the McGuire property, then the pipe will turn easterly within the north right-of-way of Arden Place and outlet on the east side of Ridgewood Road. The only major tree that may be affected by this construction is a 30" tree located within City right-of-way just east of Dr. Lundgren's driveway at 1553 Arden Place. Every effort will be made to minimize damage to the root structure of this tree and the specifications draw the . contractor's attention to this matter. The construction area is limited due to the existing 8" water main along the north side of the roadway and the topography of the land in front of Dr. Lundgren's home. The tree is shown to be within City right-of-way. Once bids are received and the contractor is known, we will schedule a meeting for all affected residents along the proj ect prior to beginning construction. It would be appropriate for the City Council to consider the attached resolution approving the plans and specifications and ordering the advertisement for bids. Bids will be available at the August 31, 1997, meeting. As of this writing, the public works department has not yet had the opportunity to try again to clean out the existing pipe. While it seems unlikely that the existing pipe can be sufficiently opened, the new project could be dropped even after bids are received. As mentioned in our cover memo regarding the cold in-place recycling assessment hearings, both Terry Maurer and I will be unavailable at the August 17th Council meeting. Another engineer from our office, Bill Westerberg, will be at the meeting, but he is not familiar with this project. Should the City Council have any further questions regarding this project, it would be appropriate to table any action until the next City Council meeting. . MJG:tp Attachments 1959 SLOAN PLACE, SUITE 200, ST. PAUL, MINNESOTA 55117 612-774-6021 9800 SHELARD PARKWAY, SUITE 102. MINNEAPOLIS, MINNEsarA 55441 612-546-0432 . Equal Opportunity Employer 026-1:l()Laug . " . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION 92 - 6 1 A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS IN THE MATIER OF THE ARDEN PLACE STORM SEWER IMPROVEMENTS WHEREAS pursuant to Resolution 92-44, the Project Engineer has prepared plans and specifications for the Arden Place Storm Sewer Improvements, which plans and specifications have been reviewed by the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. Such plans and specifications, a copy of which is attached hereto and incorporated herein by this reference, are hereby approved. . 2. The City Administrator shall prepare and obtain the publication of an advertisement for bids for the making of the improvement pursuant to the attached plans and specifications. The advertisement shall be published once each week for two consecutive weeks, shall specify the work to be done, and shall state that the bids will be received by the City Administrator until 9:00 a.m. on August 27, 1992, at which time the bids will be publicly opened in the Council chambers of the City Hall by the City Administrator and the Project Engineer and will then be tabulated for consideration by the City Council at a meeting thereof at 7:30 o'clock p.m. on August 31, 1992, in the City Council chambers at City Hall. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Administrator in the amount of 5 % of the amount of such bid. Passed and adopted this 17th day of August, 1992. ATTEST: Thomas R. Sather, Mayor Catherine J. Iago, Acting Clerk-Administrator . REs-035 ~~-