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Home My WebLink AboutCCP 08-31-1992 AGENDA /fcli ARDEN HILLS CITY COUNCIL MEETING COUNCIL CHAMBERS MONDAY, AUGUST 31, 1992, 4:00 P.M. . 1. BUDGET WORKSESSION #3 4:00 - 6:00 P,M, 2. PERFORMANCE EVALUATION (CLOSED SESSION) 6:30 -7:30 P.M, 3, CALL TO ORDERlROLL CALL 7:30 P.M. 4, AGENDA ADOPTION X 5, DISCUSSION WITH ARCHITECT 6, APPROVAL OF AUGUST 17 COUNCIL MINUTES 7, CONSENT CALENDAR a, Accept Resignation from Jerry Miller, Chair, Public SafetyjWorks Committee. nt of Electio for the 1992 State Primary Election. Approve Fina ay stImate #5 for 1991 North Snelling Avenue Improvements, Approve Release of Collateral. e, Approve List of Claims/Payroll, . 8, PUBLIC COMMENTS . 9, PUBLIC HEARINGS KEITHSON POND ASSESSMENT HEARING (Continued discussion from July 20, 1992) A. Adopt Res. No. 92-41 Adopting Final Assessment Roll (Revised date 8/31/92). 10. UNFINISHED AND NEW BUSINESS A. Accept Bid Information on Arden Place Storm Sewer Improvement. B, Discussion Regarding 1993 Street Improvements, C. Schedule Truth in Taxation Hearings, D, JrlJthorization to Extend Public Works Employee Term of Employment, E. Approve Salary Increase for Deputy Clerk/Zoning Administrator, F, Schedu Council orksii';l-ePtember 8 at 4:00 p,m, 11. ~UNCIL COMMENTS . 12, ADJOURN SEPTEMBER MEETINGS OCTOBER MEETINGS September 2 -Planning Comm, 7:30 pm OctOb@ Planning Comm, 7:30 pm September 7 -LABOR DAY HOLIDAY Octob 2 COLUMBUS DAY - HOLIDAY September 14-Council Mtg, 7:30 pm October 13- Council Mtg, 7:30 pm . September IS-State Primary Election October 15- Public Saf/Wks, 7:30 pm September 17-Public Sfty/Wks 7:30 pm October 22- Finance Comm, 7:30 pm September 22-Park & Rec Comm 7:30 pm October 26- Council Mtg, 7:30 pm September 24-Finance Comm, 7:30 pm October 27- Park & Rec Comm, 7:30 pm September 28-Council Mtg, 7:30 pm "'.,:{,-," , , . MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING August 17, 1992 7:30 P.M. - City Hall CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Sather called to order the regular City Council meeting at 7:30 p,m, Present: Mayor Thomas Sather; Councilmembers Dale Hicks, Thomas Mahowald, Paul Malone, Absent: Councilmember JoAnne Growe. Also present were: Attorney, John Miller; City Planner, John Bergly; Engineer, Bill Westerberg; Acting Clerk Administrator, Catherine Iago; City Accountant, Terry Post, ADOPT AGENDA MOTION: Hicks moved, seconded by Malone, to adopt the August 17, 1992 agenda as presented, Motion carried unanimously (4-0). . APPROVAL OF COUNCIL MINUTES Councilmember Hicks recalled that he voted differently on the two motions on page 10 of the July 13, 1992 minutes than the minutes reflect, and asked the minutes be revised to reflect his "nay" vote on the first motion and "aye" vote on the second motion. MOTION: Mahowald moved, seconded by Malone, to approve the minutes of July 13, 1992 Regular Council Meeting with revisions to page 10 as requested by Councilmember Hicks, and approve the minutes of the July 27, 1992 Regular Council Meeting as prepared. Motion carried unanimously (4-0). CONSENT CALENDAR Councilmember Malone referred to consent calendar item d and noted an incorrect type font was used on the proposed City trail maps, He requested staff use the correct type font prior to printing the maps. MOTION: Hicks moved, seconded by Malone to approve the Consent Calendar and authorize execution of all necessary documents contained therein. Motion carried . unanimously (4-0). Proclamation declaring school term 1992-1993 as ,\" . a. stay In School/Stay Off Drugs/Be All You Can Be ii, Year 1 >~ ',.. . . Arden Hills Council 2 August 17, 1992 b. Acknowledge Receipt of July 1992 Investment Portfolio and Financial Reports, c . Authorization to Purchase Spring and Winter Banners. d, Authorization to Expend Funds to Print City Parks & Trail Maps, e, Adopt Resolution No. 92-56 Declaring Support for the Suburban Area Chamber of Commerce. f. Appointment of Election Judges for 1992 State Primary Election. g, Approve Pay Estimate #2 for 1992 Tiller Lane Improvements, h, Acknowledge Receipt of July, 1992 Ramsey County Sheriff's Department Report. i. Approve List of Claims/Payroll. PUBLIC COMMENTS There were no public comments, PUBLIC HEARINGS . DUNLAP STREET - 1992 COLD IN-PLACE RECYCLING PROJECT ASSESSMENT HEARING RESOLUTION 92-57 ADOPTING ASSESSMENT ROLL RESOLUTION 92-58 AUTHORIZING CONTRACT Mayor Sather opened the meeting at 7:36 p.m. for the purpose of conducting a public hearing on assessments for the 1992 Cold In-Place Recycling Improvement to Dunlap Street. Acting Clerk Administrator Iago verified publication of the notice of hearing in the New Brighton Bulletin on Wednesday July 29, and mailing to affected property owners on Thursday, July 30, 1992. Engineer Westerberg stated: On June 8, 1992, a public hearing was held on the Dunlap Street Improvement project, at which an estimate of $14 - $15 frontage foot assessment was projected. Upon Council direction, plans and specifications were prepared for the project, and bids were received. The lowest bid received was approximately 30% below the engineers' estimate for construction of the project. The proposed funding for this project is to be 50% assessed to the property owners and 50% paid by the City, with an assessment rate (established by Council on July 13, 1992) of $11.00 per frontage foot. ", i . Acting Clerk Administrator Iaga reported that no , ~, correspondence has been received with regard to this I assessment hearing. There were no comments from the audience. The public hearing was closed at 7:41 p.m. i ,!' ii . .- . Arden Hills Council 3 August 17, 1992 MOTION: Hicks moved, seconded by Malone, to adopt Resolution No, 92-57 Adopting Final Assessment Roll In The Matter Of The 1992 Dunlap street Cold In-place Recycling Improvements, Motion carried unanimously (4-0), MOTION: Hicks moved, seconded by Malone, to adopt Resolution No, 92-58 Authorizing Execution of Contract In The Matter of The 1992 Dunlap street Cold In-place Recycling Improvement. Motion carried unanimously (4-0) . ROUND LAKE ROAD WEST - 1992 COLD IN-PLACE RECYCLING PROJECT ASSESSMENT HEARING RESOLUTION 92-60 ADOPTING ASSESSMENT ROLL RESOLUTION 92-59 AUTHORIZING CONTRACT Mayor sather opened the meeting at 7:43 p.m. for the purpose of conducting a public hearing on assessments for the 1992 Cold In-Place Recycling Improvement to Round Lake Road West, Acting Clerk Administrator Iago verified publication of the notice of hearing in the New Brighton Bulletin on Wednesday July 29, and mailing to affected property owners on . Thursday, July 30, 1992, Engineer Westerberg stated: On June 8, 1992, a public hearing was held on the Round Lake Road West Improvement project, at which an estimate of $14 - $15 frontage foot assessment was projected, Upon Council direction, plans and specifications were prepared for the project, and bids were received. The lowest bid received was approximately 30% below the engineers' estimate for construction of the project. The proposed funding for this project is to be 50% assessed to the property owners and 50% paid by the City, with an assessment rate (established by Council on July 13, I'> 1992) of $11.00 per frontage foot. , j, ,,1 Acting Clerk Administrator Iago reported that correspondence dated August 3, has been received from scholl's Inc. The correspondence neither opposes or favors the assessment, but lists concerns relating to drainage issues; staff has responded to the correspondence. There were no comments from the audience. Public hearing was closed at 7: 47 p.m. Councilmember Malone questioned the nature of the drainage concerns expressed by Scholl's, Inc. Engineer Westerberg stated that Scholl's initially had some concern regarding 'I- drainage relative to their driveway, which was addressed by i; . repaving the driveway. He added that Scholl's present ii, concern involves drainage patterns to the north of the ~ driveway. He explained the measures planned to be taken to address the situation, and stated that he does not anticipate a problem. -----.-- . Arden Hills council 4 August 17. 1992 MOTION: Malone moved, seconded by Mahowald, to adopt Resolution No. 92-60 Adopting Final Assessment Roll In The Matter Of The 1992 Round Lake Road West Cold In-Place Recycling Improvements, Motion carried unanimously (4- 0), MOTION: Malone moved, seconded by Mahowald, to adopt Resolution No, 92-59 Authorizing Execution Of Contract In The Matter of The 1992 Round Lake Road West Cold In-Place Recycling Improvement. Motion carried unanimously (4-0). UNFINISHED AND NEW BUSINESS CASE 92-14: SUP - HOME OCCUPATION 3966 GLENVIEW AVENUE Planner Bergly stated that Case 92-14 is an application for a special use permit (SUP) for a beauty salon home occupation at 3966 Glenview Avenue. He explained the location of the home and that the business is proposed to be operated from the walkout lower level of attached garage. . Bergly advised that the Planning Commission held a public hearing on this case on August 5, where the only public comments expressed were from a neighbor and related to neighborhood security, precedent setting, and potential traffic congestion concerns, Bergly stated that the Planning commission recommended: 1) Waiving the Development Moratorium because this application meets the requirements of both the existing and proposed ordinance and will not impact development or use of neighboring property, and, 2) Approval of an SUP with six conditions suggested by Bergly and a seventh condition relating to allowed hours of operation, He added that the City Attorney reviewed the conditions and made minor language revisions to assure the permit is granted only to the property "owner" (rather than "resident") and operation be allowed only at the 3966 Glenview residence. Councilmember Malone questioned whether it is appropriate to consider an SUP or a home occupation permit, Planner Bergly stated that under current ordinance, and the proposed amendments to the zoning ordinance, an SUP would be appropriate. Bergly explained that under the proposed . revision, a home business (such as home office without patrons) does not require an SUP; however, a beauty salon " which would depend upon patrons coming to the residence, does require a SUP. Attorney Miller added that typically an r SUP runs wi th the 1 and rather than wi th the owner, but .(' \'-. '1 j' ~ if l~ . Arden Hills Council 5 August 17, 1992 Council could add yet another condition whereby the SUP would expire upon the sale of the property, MOTION: Mahowald moved, seconded by Malone, relative to Case 92-14, to waive the Development Moratorium, and approve a special use permit for home beauty salon occupation with the following conditions: l. The applicant's State Cosmetology License will be filed with the permit when available, 2, Only one work station will be provided, 3 . Only the owner of the dwelling is authorized to provide cosmetology services, 4. The driveway will be used for patron parking (i. e,; no on-street patron parking), 5 . There will be no external evidence of the home occupation, 6. Exteri or lighting will be of a "residential" type and will not be obtrusive to neighboring property, 7. The business must close by 7:00 p.m., Monday- Friday, and by 4:00 p.m. on Saturday, 8. The special use permit applies only to the current . homeowner and only at the residence at 3966 GIenview Avenue, and 9, The special use permit will expire upon sale of the property at 3966 Glenview Avenue. The applicant, Cynthia Garretson, stated that hours of operation, outlined within condition 7 of above motion, were a compromise during discussions with the Planning Commission, however, she preferred some flexibility of those hours. She added that she has a limited time in which to renew her State Cosmetology License, and is required to note her anticipated hours of operation on that application. Council discussed the issue of whether or not to regulate hours of operation, Acting Clerk Administrator Iago reported that there is one other SUP in the City for a beauty salon; that SUP makes no regulation of salon hours, that salon is still in operation, and there have been no complaints received. MOTION: Sather moved, seconded by Hicks, to amend the above motion by striking condition 7. Motion to amend carried unanimously (4-0), ORIGINAL MOTION: Council then voted upon the original motion, . (made by Mahowald and seconded by Malone) as stated except striking condition 7, Motion carried unanimously (4-0). . Arden Hills Council 6 August 17, 1992 CASE 92-15: SUP AMENDMENT ~_~~IGHT VARIANC~ BETHEL COLLEGE Council was given an opportunity to view a model of the Community Life Center auditorium proposed to be built on the Bethel College campus. Planner Bergly explained that in 1981, the City granted a special use permit (SUP) for a Master Plan for the college, He added that due to a reconfiguration of the footprint and height of the Community Life Center, staff recommends treating this matter as an SUP amendment with a height variance. Bergly explained the three issues relative to this case: 1) The original Master Plan called for a building nearer to Valentine Lake, however, current shoreland regulations require a 50' setback. The college chose to adjust the Master Plan (requiring an amendment to the SUP) rather than seek a shoreland setback variance. 2) An existing open ditch in the area would flow very close to the edge of the proposed Community Life . Center, therefore an underground storm sewer is being proposed. 3) The City's zoning ordinance allows a maximum height of 35' but spells out four criteria for a variance. For performing arts acoustical and symbolic/image reasons, the proposed building would be 75', which would require a 40' variance. All four criteria for a height variance have been satisfied. (For purposes of comparison, North Heights Church was granted a 30'+ height variance.) Councilmember Hicks asked if Rice Creek watershed District has considered the water management changes. Bergly stated that his understanding is that everything has been approved except for a Maintenance Agreement, which is currently being negotiated by the attorneys involved. Bergly advised that Planning Commission recommended: 1) Waiving the Development Moratorium because this application meets the requirements of both the existing and proposed ordinance and will not impact development or use of neighboring property, and, 2) Approval of an SUP amendment with height variance on the condi ti ons that: A) Upon approval, building and roadway changes are made to the Master Plan for filing with the SUP, . B) other City approved improvements not incorporated on the Plan, be incorporated on the Plan, C) The new Plan contain City approval date, and D) Rice Creek Watershed District approves a Maintenance Agreement relative to drainage. p 1', ;i - . Arden Hills Council 7 August 17, 1992 Councilmember Malone opened discussion regarding the height issue, He commented that it should be understood that this is a unique circumstance in that this building provides a monument type building for the entrance to the college and it does not obstruct views of other properties. Dave Lissner, representing the college, emphasized that in considering the SUP amendment, it should be noted that the concept of the proposed building has not changed from the original Master Plan. He added that it is understood that the height variance would only apply to this particular set of plans, Planner Bergly agreed that if a height variance were granted, it would be attached to this particular set of plans, and any substantial revisions to the plans would require Council reconsideration, ~orris Strawbridge, architect for the college, clarified the heights of specific points along the roofline of the \~ proposed building, the maximum point being 75' height, A{ MOTION: Hicks moved, seconded by Malone, relative to Case 92- "., 15, Community Life Center at Bethel College, to: 1) Waive the Development Moratorium, and 2) Approve amendment to SUP relative to the location of the building, on the conditions that: A) Upon approval, building and roadway changes are made to the Master Plan for filing with the SUP, B) Other City-approved improvements not incorporated on the Plan, be added to the Plan, C) The new Plan contain City approval date, and D) Rice Creek Watershed District approves a Maintenance Agreement relative to drainage; and 3) Approve the granting of a height variance of 40' (allowing a maximum building height of 75'). This variance is applicable only to this structure and granted in support of the unique design of the structure on the basis that all height variance criteria has been satisfied. Motion carried unanimously (4-0). ZONING ORDINANCE AMENDMENTS Councilmember Malone commented that he has some specific . questions relative to this agenda item and would suggest tabling. planner Bergly stated that at this time, all that is being requested is to begin the process of review of the proposed amendment; indicated that Council may wish to hold a joint session with Planning Commission to discuss ~, r f ~ r . Arden Hills Council 8 August 17, 1992 revisions. Malone reiterated this issue should be deferred at least until Council's October or November worksessions, MOTION: Malone moved, seconded by Mahowald, to table the agenda item relating to zoning ordinance amendments, Motion carried unanimously (4-0) , RESOLUTION 92-61 - PLANS & SPECS & AUTHORIZING BIDS ARDEN PLACE STORM SEWER Council reviewed quotes compiled by Public Works Superintendent Winkel for the cleaning of Arden Place storm sewer. Councilmember Malone commented that if a final attempt is made at unclogging the existing pipe in the Arden Place area, at a cost of approximately $100 per hour, it would be prudent to try for a limited number of hours rather than spend significant money to no avail. Councilmember Mahowald said he recalled specifically directing the Public Works Department, during the last . discussion of this matter, to accomplish one final attempt to unclog the pipe assuming a reasonable cost. He suggested that, in the interest of time, Council authorize advertising for bids for the Arden Place storm sewer project, in case the attempt to unclog the existing pipe is unsuccessful. Beverly Aplikowski, 1742 Gramsie Road, stated that any time an attempt is made to unclog a pipe, there is the risk of breaking the pipe, whi ch will require immediate attention to provide some kind of drainage system, She supported Council action to advertise for bids now, in addition to directing staff to make a final attempt to unclog the existing pipe, MOTION: Mahowald moved, seconded by Hicks, to adopt Resolution 92-61 Approving Plans and Specifications And Ordering Advertisement For Bids In the Matter of Arden Place Storm Sewer Improvements. Motion carried unanimously (4-0). MOTION: Malone moved, seconded by Hicks, to direct the Public Works Department to bring in a firm within the next two weeks to attempt to unclog the existing Arden Place pipe at a maximum cost of $500, Motion carried unanimously (4-0). . Councilmember Mahowald commented that the Public Works Superintendent is on vacation for the next couple of weeks, Acting Clerk Administrator Iago stated that she will forward Council's direction to Public Works Foreman McKinney. ,~ l' 1 ~ . Arden Hills Council 9 August 17, 1992 COUNCIL COMMENTS CITY HALL SITE Acting Clerk Administrator Iago advised that, per direction to solicit quotes for an appraisal on the existing City Hall site/Harstad property/Arden Place drainage area to be accomplished in a speedy fashion, she received one quote from an appraiser who could perform the work in a timely manner. She added that there were other appraisal companies contacted who were interested in providing a quote but were unable to perform the work expediently. Councilmember Mahowald commented that he questioned whether there is an immediate need for an appraisal, so perhaps it would be appropriate to solicit additional quotes. Counci 1 concurred and directed Iago to solicit additional quotes, KUNZE DRAINAGE ISSUE Councilmember Malone drew attention to a drainage issue reported by Robert Kunze, 4073 Valentine Court, in his July . 17, 1992 letter, and asked what action was taken in that regard. Acting Clerk Administrator Iago reported that Public Works Superintendent Winkel has had conversations with Mr, Kunze and sent a letter in response; she would forward a copy of Winkel's correspondence to Council, RESIDENT LETTER REGARDING ANNUAL FEE FOR WATER TESTING Councilmember Malone drew attention to correspondence received from Arden Erickson, 1555 Briarknoll Circle, wherein Mr. Erickson expressed opposition to the annual fee of $5.21, (recently mandated by the Minnesota Department of Health to cover the cost of testing drinking water) which will be collected through City utility billing. He directed staff to respond to Mr. Erickson by acknowledging his correspondence. FERNWOOD AVENUE WATER TOWER Councilmember Malone referred to a letter dated July 31, 1992 from the City Engineer recommending inspection and testing of the interior of the Fernwood Avenue water tower at an estimated cost of $3,000. He suggested waiting until the City's south water tower is paid for before incurring costs relating to the Fernwood Avenue water tower. . ARSENAL SITE Councilmember Mahowald reported that a meeting has been arranged with Congressman Vento on August 26, 1992 at 9:00 . . ' . Arden Hills Council 10 August 17, 1992 a.m. regarding assistance in procuring the arsenal property, Updates were given regarding attempts to arrange like meetings with Senators Durenberger and Wellstone, staff was directed to follow up in confirming those arrangements. SALARY INCREASE - PARKS DIRECTOR Mayor Sather reported that Council, immediately after adjournment of the July 27. 1992 Counci 1 meeting, met in closed session to perform a performance evaluation on Park Director John Buckley. He added that as a result of that performance evaluation, Counci 1 consensus was to approve a salary increase. He suggested Council make a motion to formally approve the salary increase, MOTION: Mahowald moved, seconded by Hicks, to approve a salary increase for Parks Director John Buckley, to step 3 of the 1992 Pay Plan, retroactive to July 1, 1992. Motion carried unanimously (4-0), APPOINTMENT OF CLERK ADMINISTRATOR . Counci 1 was provided with correspondence from the Brimeyer Group, (a firm hired to assist the City in filling the City Administrator vacancy) which recommended Council appoint Dorothy Person as City Clerk Administrator. The correspondence outlined the final salary and benefit package negotiated between Ms. Persons and Brimeyer (on behalf of the City), and stated that Ms, Persons is prepared to begin employment September 8, if appointed this evening. MOTION: Mahowald moved, seconded by Hicks, to accept the X employment arrangements, as stipulated in the correspondence from Brimeyer Group, and approve the appointment of Dorothy Perso~ to the position of City Clerk Administrator, effective September 8, 1992, Motion carried unanimously (4-0) , ADJOURN MOTION: Mahowald moved, seconded by Hicks, to adjourn the meeting at 8:45 p.m. Motion carried unanimously (4-0) . Thomas R. Sather, Mayor Catherine Iago, Deputy Clerk NOTICE OF MEETINGS: . Budget meetings will be held August 19 & 24, 1992 at 4:00 p.m. The next regul ar Council meeting will be held August 31, 1992 at 7:30 p.m. at City Hall. . August 13, 1992 TO: Arden Hills City Council and Dan Winkel FROM: Jerry Miller~f[;vt Due to commitments that prevent me from devoting sufficient time to effectively serve as Chair of the Arden Hills Public Works and Safety Committee and a desire to pursue other interests; it is with regret, I am resigning from the subject committee effective immediately. I have enjoyed working with Public Works Supervisor Dan Winkel and Council Liaison JoAnn Growe in addition to every current and past PS&W committee members since 1988. I'd like to thank the Mayor and the City Council for their support (and non-support) . through the years. There is a great nucleus of people currently serving on this committee, committed to improving Arden Hills. My plans do include the desire to volunteer for positions with Arden Hills city government as they arise in the future. Thank you for a great five years of experience and education. . --.-- ~ '. . CITY OF ARDEN HILLS MEHE\NOOM DATE: AugUSt 26, 1992 TO: Mayor and City council FIlCH: Catherine J. Iaga, 1\cting Clerk ]ltlministrator~ SUBJ:EX:T : Appointment of 1\ddi.tional Election Judge for Sept-her 15 state Pr:iJnary Election A list of Election Judges to serve at the Primary was adopted at the August 17 Council meeting. I am recorrnnending the appointment of an additional new judge, Jearme Berger, 3140 Shorewood Drive, to serve at the 1992 state Pr:iInary Election to be held September 15, 1992. ACrION REX:lUIRED: If Council concurs, they should pass a motion under the Consent Calendar to appoint an additional Election Judge. . crr/ts Attachment . J.i " J.:IST OF ELECTION JUDGES State Primary Election 9-15-92 - Mary Ranallo Eloise Nordquist Mary Lynch 13 55 CUmmings Lane 1171 Tiller Lane 3220 North HaInline Avenue len Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Clifford Duell Marilyn Kachel Phyliss Westlund 4359 Arden view Court 1479 Arden Place 3211 Sandeen Road Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Melve Williams Carol Arnbli Tom Lynch 3355 Lake Johanna Blvd 1916 Glenpaul Avenue 3220 No HaInline Avenue Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Yvonne Opsahl Marcella Sexton Marcella wngnecker 3471 siems Court 3300 Lake Johanna Blvd 1869 Grant Road Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Margaret strodtz wis Geske Muriel Todd-Gerster 3120 Lake Johanna Blvd 1886 Glenpaul Avenue 3762 Brighton Way Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 . Kathleen Brown Beverly Howard Kathy Hagkull 1391 Arden view Drive 1423 Arden view Drive 1289 Karth Lake Circle Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Nancy Devoy Gloria Kuelm Irene ott 4414 Arden view Court 3581 Ridgew=d Road 1394 Arden view Drive Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Charlotte McNiesh Dorothy zehm Shirley Yates 3447 siems Court 4028 Fairview Avenue 4042 Fairview Avenue North Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Robert Devoy Carole Mitchell Kathleen Smith 4414 Arden view Court 3568 siems Court 4109 Valentine Crest Road Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Anne Karnitz Elaine Anunson ** Jeanne Berger 1928 Glenpaul Avenue 1780 Glenview Avenue 3140 Sborewood Drive Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills Mn 55112 ~.(* New Judge' , . rIJiI~ -:,I- CONSULTING ENGINEERS Maier Stewart & Associates Inc. August 25, 1992 File: 520-019-30 Honorable Mayor and City Council City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 RE: RELEASE OF FINAL RETAINAGE NORTH SNELLING A VENUE STREET IMPROVEMENTS Dear Council Members: Please find attached Final Pay Estimate No, 5, in the amount of $10,125.20, for the above- referenced project. This estimate is the release of the retainage withheld from the contractor, . as they have submitted the necessary paperwork which has been submitted to Mr. Terry Post for the appropriate action. This estimate does not include any new construction work. We respectfully recommend payment of Final Pay Estimate No.5, in the amount of $10, 125 ,20, to Midwest Asphalt, Inc. This represents completion of the project. We will be in attendance at your August 31, 1992, City Council meeting if you have any questions. Sincerely, MAIER STEWART ASSOCIATES, INC. 4cu-L Mark J. Graham, P.E, MJG:tp Enclosure cc: Mr. Terry Post, City of Arden Hills . 000-2601.aug 1959 SLOAN PLACE, SUITE 200, ST. PAUL, MINNESOTA 55117 612-774-6021 9800 SHELARD PARKWAY, SUITE 102, MINNEAPOLIS, MINNESOTA 55441 612-546-0432' Equal Opportunity Employer , . PARTIAL PAlnENI ESIl!AIE ------------------------ I 5 - FINAL HO!: mm W: 7iW92 CON1RA1IOR: nllVEST ASPHALT, INt, OiNER: CIlY OF mEN HIllS PROJECT: 1991 NORIH SNEllING AVENUE I!PROVEnENTS (520-019i commON 1m A!DlINT Of CONTRACT ORfGINA1, iO CALENDAR OArs ORIGINAL: 1197.294.VO ![yISf>>: REmEI: 1237,294.00 mn : CONTRACT Hm : THIS PERm : InIAL Tn 1m -----------------------------------:---------------------------:--------------------------------------:----------._---------.---------.-----.- NO. DESCRIPTION :UNIT IUANIIT! UNIT :IUANTIT! A!GUNT TUTALiPERIOD :IUANTITI AnlUNT TUTAliTODATE : PRICE : : -----------------------------------:---------------------------:--------------------------------------:--------.-._.-.--.------------._---_.-- SCHEDULE 1.0 STREET InPROVEnENTS ----------------------.------- 1 HEnOVE IITunTNOUS PAVEnENT SY 7111 1.91 I 0,11 7027.38 7144.i4 2 COn!ON ElCAVATION CY 5411 3.85 I 1.10 OiOI.2i 33419.10 3 SUOGRADE P[REPARAIION RdSt. 29 Oi.OD 0 O,DI 28,71 2475,10 . 4 AGGREDATE lASE CLASS 5 TN 4750 5,DO I v.vv 7895.44 39477.21 5 OASE COURSE nIX. TYPE 31 TN 1711 li,lO 0 0.10 1541.18 14i74.00 ! VEAR COURSE nIl. IYPE 41 TN 171p 17.9p P I.Pp 1323.17 23i97.27 7 lIT, TACI COAl SAl i2P 1.1P P P.PP 614.31 ili,14 8 !' CONC. pRIVEjAI APRON SI 5! iP.OP 0 P.OO 111.35 iill,OO 9 l' liT, ORIYERAY APRON SY 31p 4,70 0 0.00 IIp.95 944.47 10 eoNC. CURl l 6UIIER 0610 If 6POP 4.6P 0 O.OP !041.5 17795,50 II SODDING-LAVN l 11VD. SY 7510 2.25 0 1.11 2!21 1097.15 J2 SEEDINS Ae U 5315.lp I 1.00 U moul 13 ADJUSI nANH01E EA 7 200.lp 0 1.0p 11 1201.00 14 RECOWSIRUCI nANHOlE lF 5.4 131.05 I P,OO 1.4 310.04 II ADJUST VATER VALVE EA 3 140.00 I 1.0p ! 041.0D J! HYDRANT EllENSION lF 1.5 372.00 0 P.OP 3.1 1311.10 17 REIAINING VAll Sf !IO 12.50 I 1.00 637.5 79iO.15 18 RELOCATE El. nAI180l EA ! 31.00 I 0.00 ! 100.11 19 REnOYE El, IARRICADE lS 1 251.00 I 0.00 1 111.00 10 RE!OVE El. II' cnp lf 14 5.30 0 O.OP 4! 143.80 11 REnOVE El. 15' cnp lf 30 5.3p 0 l.pO 30 159,pI 22 SIGNING lS 1 1775.00 0 P.OP 1 1775.00 23 SIRIPING lS 1 m.oo I UO 1 m.oo -------------- ~_._----------- T SCHEDULE 1.0 STREET InPROVEnENIS--IDt,] 10.00 1202,132.92 SCHEDULE 2.1 SIURn SEiER I!PROVE!ENIS ------------------------------ . 1 II' RCP, CLASS III If 2!0 11.15 I 0.00 m 5311.50 2 14' RCf, CLASS III If 10 20.70 I 0.10 16 459.20 330' RCf, CLASS III If 15 31.90 0 0.00 16 110.40 4 3!' I 10.1' RCP, CLASS III lf 15 63.11 I 1.00 I! 1010.01 5 II' RCf flARED END SECTION EA 1 400.00 0 1.00 1 400.00 6 24' Ref flARED END SECTION EA I 640.00 I 0.00 1 641.ID . lIEn : CONTRACT ITEIS : THIS PERIOl : TOTAL TO .iTE ---_._-----------------------------;~------------~-------------;--------------------------------------;-------------------------------.-----.- NO, DESCRIPTION :UNIT OUANTlTl UNIT :OUANlHl MUUNT TOTAL/PERIOl :OUANTlTl AnUUI/! TUTAl/TOlm : PRICE : : __________________________________.,.__________________________1______________________________________:_____._____________________.___________ 7 17' CATCH RASIN EA 1 6iD.DD 0 0.01 i 1310,00 1 4B' HANUBLE Ei, m.DI 0 0.00 1 1700.0& 9 CONSTRUCT nu ON EX, STORH EA ,1010.00 0 0.00 1 iOlO,OI II CONN. TB El, SlURn nu EA 1 415,00 0 0.00 I ;25,&0 .-.----------- .-------------- T SCHEDULE 1.0 smn SEiER InPROYEHENTS--T,hl 10,00 m,m,10 SCHEiUlE 3.0 S&NI1ARl SEiER IHPROVEIENTS ------------------------------ 1 CONNECT TO El. SANITARl SEiER EA 1 115.00 0 0.00 1 ;31.00 1 B' PVC, B-l0' IEEP LF 101 15.i5 0 0,10 53 945.35 3 8' SEiER hUB EA 1 53.00 0 0.00 I 53,00 4 4' SERVICE pm IF 50 13.80 0 0.00 51 717..0 -------------- .-.------------ T SCHEIULE 3.i SANlIARJ SEIER IHPROVEHENTS--T.hI 10,00 11,045.95 SCHEDULE 4.0 lATER lAIN IIPROVEHENTS ----------.-.----------------- 1 8' TAPPINS lEE EA 1 1595,00 0 0.00 1 m5.01 1 ]' lATER SERVICE CONN. EA 1 110.00 0 UO I W.OO . 3 8' lATER lAIN IF 15 11.15 0 0,00 II 111,50 4 l' iATER SERVICE IF 15 13.80 0 0.00 15 107,00 ~. 8' iATER PlUS EA 1 65,00 0 0.00 I 65.00 -------------- .-------------- T SCHEDULE U VATER lAIN IHPmEflENTSuT'hI 10,00 11,18UO SCHEDULE 5.0 CHAllGE omR NO.1 ------------------------------ 1 18' RCP FLARED ENI SECTION EA 2 600.00 0 0.00 1 1200.00 1 17' CATCH BASIN EA I 690,00 0 0,00 I .90.00 3 15' RC~, ClASS 1lI IF 16 21.15 0 0.00 16 340,00 4 15' RCP HAm ENI SEClION EA I 480.00 0 0.00 1 480.00 5 ClEARIN8 ANi GmmG lS I 1500.00 0 0.00 ] 1500.00 --.----------- ---------.----- 1 SCHEDULE j.O CHANGE ORDER NO.I--T.hl 10.00 15,110,00 SCHEDULE 6.0 EXTRA lIDRI ------.-------------.--------- 1 mHm CATCH JASIN FA I 650.00 0 0.00 ] 850.00 2 4' PVC DRAIN TIlE IF m 8.40 0 0,00 m muo 3 REINSTAll FENCE lS I 375.01 I 0.00 1 375.00 4 REPAIR CONCRETE APRON Sf 40 4,i5 0 0.00 40 198.00 5 RDOlEVARI GRAIING lS 1 156.24 0 0.00 ] 156.14 ------.------- ---.--------._- T SCHEDULE 6.0 EXTRA lORI--T,I.1 10.01 14,812,44 . 10.00 113D,137.91:i M . M ~ , . . SLIi"IMAF:Y __ ___~____~_M_M___.'_ .,_ DESCRIPTION TOTAL/PERIOD TOTAL/TODATE SCHEDULE 1.0 STREET IMPROVEME 10.00 1202,032.92 SCHEDULE 2.0 STORM SEWER IMPR 10.00 113,947.10 SCHEDULE 3.0 SANITARY SEWER I 10.00 tal $2,045.95 SCHEDULE 4.0 vJATEf~: i'lAIN It-1PRO $0.00 12,189.50 SCHEDULE ::',.0 CHANGE ORDER NO. $0.00 $ 5,210.00 SCHEDULE 6.0 EXTRA WORK--Tota $0.00 $4,812.44 . : THIS PERIOD : TOTAL TO DATE : __________.__________1__________________1__________________1 . , , AMOUNT EARNED: $0.00 I $230,237~91 : ------------------:------------------:------------------: I'li'lOUNT RETAH1ED: (110,12::'..20): $0.00 : ___________________1___________________1__________________1 . , . i'1ATERIAL ON SITE : 10.00 : $0.00 : ------------------:------------------:------------------l MATERIAL DEDUCT. : 10.00 : $0.00 : .__________________1__________________1__________________I . . . PREVIOUS PAYMENTS :******************: $220,112.71 : ------------------:------------------:---_._-------------: AMOUNT DUE : $10,125.20 : $10,125.20 : ___________._______1__________________1__________________f . . . . .- . --------------------------------------------------------------------------------- --------------------------------------------------------------------------------- I hereby certify that all items and amounts shown by this pay estimate are correct for the work completed to date. CONTRACTOR: ", ''''&;:''/5'~ TITLE: ---V, f---(i-~-Sl. ------------------------------------ DATE: ,-2.7-8.2- ----------- ----- --------------------------------------------------------------------------------- --------------------------------------------------------------------------------- Based on the ENGINEER'S on-site inspections as an experienced and qualified design professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined, to the best of his ~~owledge and belief, that the quantities shown by this estimate are correct and that, based on such inspections and review, that the work has progressed to the point indicated (subject to an evaluation of such work as a functioning Project upon Substantial Completion, to the results of any . subsequent tests required by the Contract Documents, and to any qualifications stated in his recommendation), and that payment of the amount recommended is is due Contractor(s); but by recommending any payment, the ENGINEER will not thereby be deemed to have reviewed the means, methods, sequences, techniques, or proceedures of construction or safety precautions or programs incident incident thereto or that the ENGINEER has made any examination to ascertain how or for what purpose any Contractor has used the monies paid on account of the Contract Price, or that title to any of the work, materials, or equipment has passed to the Owner free and clear of any lein, claims, security interests or encumbrances, or that the Contractor(s) have completed their work exactly in accordance with the Contract Documents. ENGINEER: ", :::i~:l::d.:-- TITLE: ____ _~~~c~__~~~_______ DATE: f1-2/-1.;2... ------ ---------- --------------------------------------------------------------------------------- --------------------------------------------------------------------------------- Approved by Owner/Commission CITY OF ARDEN HILLS BY: ------------------------------------ TITLE: . ------------------------------------ DATE: ------------------ ~~~~~~~~~=~====================================================================== , . CERTIFICATE OF SUBSTANTIAL COMPLETION OWNER'S P . t N 520-019-3Q ENGINEER'S Project No??979J~;~9.... rOJ ec 0.. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. Project.. .1.9.9.1. ~?r~~. ?J1~.1.1.i.n,g. 8.v.e... ?~:. JiJlProvements CONTRACTOR......... .~~ ~\'f~~~ .J\s.p.h.a.l.t.,. ..I!lf::.............................................................................. C t t F 1991 N. Snellin,g Ave. Contract Date...~~]~.~I.J~~J....... on rac or or.. .. .. .$ .. .. .. .. .. .r .. .. .... ........... treet mprov. This Certificate of Substantial Completion applies to all Work under the Contract Documents or to the following specified parts thereof: All work covered under the plans and specifications dated June 7, 1991 for the 1991 North Snelling Avenue Street Improvements in Arden Hills, Minnesota. . To................. .... .C.i.t..~ .of. .A.r.d.e.n.~j]J~1.~j~~~~9~.a........... ................... ...................... OWNER And To............... .~i.d.~~s.t. .A.sp.hf)~. ~91. !~~:..................... ............... .................. CONTRACTOR The Work to which this Certificate applies has been inspected by authorized representatives of OWNER. CONTRACTOR and ENGINEER. and that Work is hereby declared to be substantially complete in accordance with the Contract Documents on June 10, 1992 ...... ............ ............. .......... DATE OF SUBSTANTIAL COMPLETION A tentative list of items to be completed or corrected is attached hereto. This list may not be all-inclusive. and the failure to include an item in it does not alter the responsibility of CONTRACTOR to complete all the Work in . accordance with the Contract Documents. The items in the tentative list ., ,:1 shall be completed or corrected by CONTRACTOR within days of the above < ,'1 date of Substantial Completion. ---- ~ . The responsibilities between OWNER and CONTRACTOR for security. operation. . safety, maintenance, heat. utilities, insurance and warranties shall be as fo 11 ows : RESPONSIBILITIES: OWNER: The Owner assumes responsibility for operation and maintenance of the improvements CONTRACTOR: The contractor shall be responsible for any damage or failure of the above facilities other than that which may be attributable to normal wear and tear. The following documents are attached to and made a part of this Certificate: . This Certificate does not constitute an acceptance of Work not in accordance with the Contract Documents nor is it a release of CONTRACTOR'S obligation to complete the Work in accordance with the Contract Documents. Executed by ENGINEER on ........ tf.--:d:l............... 19.9.'~. Maier Stewart & Associates Inc. ....o...o......o..o..o........o..................o..................;.......o....o... .. ENGIN~ By....4~..k!:. ...~ CONTRACTOR accepts this Certificate of Substantial Completion on ;::?:(~::~ ........... .~i.d.l'!e.s.t. P..sp~~H.f9:,. Jrf:...... BY.~ . fl:~~~~ . ~~~~.. . .... .. ..... .. OWNER accepts this Certificate of Substan ial Completion on ................ ................ .C.i.ty. gf.Ar.d.e.n. .H.i.1.1.s........ OWNER :. By.................................................................... .. ~ , i ~ t n. . n ! ~ ~EVENU~ . MAILROoM .., ,~, Form AUG 1 4 1991 IC-134 Minnesota Department of Revenue . Re',l11<lO Withholding Affidavit for Contractors This affidavit must be approved by the Minnesota Department of Revenue before the State of Minnesota or any of its subdivisions can make final navment to contractors. Company name A Minnesota 10 number M,t>c0=T s.J>""e-T GI<~_ 7J.S.:l.S5-'l Address Month/year work began PD, BO)LS.-ot'f A"..".., 1"\"\\ City State Zip Code Monthlyear work ended 1 'NcPK"->S Mr0 5':::> 34;>' -..JuLY \C1q;;,... Please type or print clearly above. This will be your Total contract amount: mailing label for returning the completed form. Telephone number Amount still due: ( ) Did you have employees work on this project? Proiec1.J:l1.!!nP.er: S. A . ~ . \ S 7 - \ 0<.., - C I.. If none, explain who did the work: Proiect location: We. 5 )..tE"\...l,..\.~G. A 1/ ~. , A ft.t.C'lV ttll..L$ Proieyt owner" c: ,T"'( O'F AA.l:},E~ HtcJ_~ Address Au..,.o )-\'''-s K.J Check the box that describes your involvement in the project and fill in all information requested in that category: o Sole contractor o Subcontractor If you are a subcontractor, fill in the name and address of the contractor that hired you: . t8l Prime Contractor If you subcontracted out any work on this project, all of your subcontractors must file their own IC'134 affidavits and have them certified by the Department of Revenue before you can file your affidavit. For each subcontractor you had, fill in the business information below, and attach a copy of each subcontractor's certified IC-134, (If you need more space, attach a separate sheet.) Business name Address Owner/Officer '4~O3. \N. <.r,.2.wll. ':>j- C 'f, f -J€'t>'-Ie,,-, '1...., c. i::.,I"l:l0 hi,,..,..,.. 1'/0 5534.'" I-RAN" .J""L,L", ~O\s- GAAo->~ Ave, S, M~ Cu.B''''''' It->e. 15'-'">",.,.,,,,,",,u I-<w SS'-'l;l..t:> l).oJ, '-("ut.:J(, "'.. 55 L,,+," \>ll.\VE' C<;>'>Tlv.L.. l......t>-"CA/"..". .:r-"'c. FO~___T l^",," HN %So:>'s S'u<".", Ds.'cM....:> I declare that all information I have filled in on this form is true and complete to the best of my knowledge and belie1. I authorize the Department of Revenue to disclose pertinent information relating to this project, including sending copies of this form, 10 the prime contractor ill am a subcontractor, and to any subcontractors if I am a prime contractor, and to the contracting agency. Conlracto(s signature Title Dale ~ .,"e...p d< 0Q.o..Jg'\. c._.....~(..A..~ \?..\~-"":>-- For certification, mail original and one copy to: Minnesota Department of Revenue, Business Trust Tax Section Mail Station 6610, St. Paul, MN 55146,6610 . Certificate of Compliance with Minnesota Income Tax Withholding Law Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has fulfilled all the requirements of Minnesota Statutes 290,92 and 290,97 concerning the withholding of Minnesota income tax from wages paid to employees relating to contract services with the state of Minnesota and/or its subdivisions. ~ ,~<\1 S~na,",..',,""'ri'edDeparim.",.rR ""..~. 0 ". . ' J\ ~.G i \:late l) - . ' - . ~ . I ~~~1 t * ~ REVltIUf ( , , ' I ,: ' lAAllROOM MAIlROoM ; \"\J l '2. I \991 ;' ! H} X I.; wg.{2 Form" IC-134 Minnesota Department of Revenue . Rev. 11190 Withholding Affidavit for Contractors This affidavit must be approved by the Minnesota Department of Revenue belore the State of Minnesota or any of its subdivisions can make_final payment to contractors. Comp"',Mm, F.F. JE~LICKI,INC. I M'oo''''oa!6'98~'740 1._ .--~----_._--_._- Add.." 14203 WEST 62ND STREET Moolh1'"'~"''''g''' 8-1-91 Ci~ EDEN PRAIRIE St", MINNcoo, 55346 Moothl,,",wO","dod 8-31-91 Please type or print clearly above. This will be your Total contract amount $19 519 00 mailing label for returning the completed form. , . Telephone number Amount still due: (612) 934-7272 $4300.40 ______ Did you have employees work on this project? Proiect numb_er: __ 520-019 If none, explain who did the work: YES I Proiect location:._--HORffi SNFT T TN~ A\lli' I Proiect owner: CITY OF ARDEN BILLS I Address ARDEN HIllS, MINN. , Check the box that describes your involvement in the project and fill in all information requested in that category: o Sole contractor ~ Subcontractor If you are a subcontractor, fill in the name and address of the contractor that hired you: MIDWEST ASPHALT CDRP., P.O.BOX 5477, HOPKINS, MINNNESOTA 55343 . 0 Prime Contractor If you subcontracted out any work on this project, all of your subcontractors must fiie their own IC,13( affidavits and have them certified by the Department of Revenue before you can file your affidavit. For each subcontractor you had, fill in the business information below, and attach a copy of each subcontractor's certified IC,134, (If you need more space, attach a separate sheet.) Business name Address Owner/Officer ---~--_.- .--_._-_.,-~-- ----- -- ----.--... ..._~---_.~----~ I declare that all information I have filled in on this form is true and complete to the best of my knowledge and belief. I authorize the Department or Revenu disclose pertinent information relating to this project, including sending copies of this form, o the rime contractor if I a s ntr r, an subco tractors if I am a rime contractor, and to the contracting agency. Co ilia .-- Dale I PRESIDENT 7-24-92 ,-- For certification, mail original and one copy to: innesota Department of Revenue, Business Trust Tax Section Mail Station 6610, St. Paul, MN 55146-6610, l . Certificate of Compliance with Minnesota Income Tax Withholding Law I Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has ' fulfilled all the requirements of Minnesota Statutes 290,92 and 290,97 concerning the withholding of Minnesota income tax frorn_ wages paid to employees relating to contract services With the state of Minnesota and/or its subdivisions. i Signature 01 aulhorized Department ol-Reven~e official ~ ~----- Date I ~t _ " A. _~ O_n_____~~~~~... I ~ . I l~_ -'L. 1& REVENUE ;i;"..,,-JOM .f'.. MAILROOJ-J . I . 1 04 taM AUG ~'1 Form NOV 1 ::; 1991 , 1 IC-134 . Mmnesota Department of Revenue ~ Re"9189 Withholding Affidavit for Contractors ; . This affidavit must be approved by the Minnesota Department of Revenue before the t State of Minnesota or any of its subdivisions can make final payment to contractors. I Company name I Minnesota ID number METRO CURBING, INC. I 7349853 Address Month/year work began 8015 Grand Avenue South 10-1-91 City State Zip Code Month/year work ended Mpls Mn 55420 11-1-91 Total contract amount: 25,136.00 Telephone number Amount still due: ( 612 ) 881-8924 25,136.00 Did you have employees work on this project? Yes ,. Project number: SAP 187-106-01 If none, explain who did the work: Project location: North SBe.Ll~ng Ave & Project owner: Ci 1:Y of Arden Hills, r-ln Address 1450 West Highway 96 Arden Hills 55112 Check the box that describes your involvement in the project and fill in all information requested in that category: o Sole contractor XXI Subcontractor if you are a subcontractor, fill in the name and address of the contractor that hired you: MIDWEST ASPHALT CORPORATION BOX 5477 Hopkins. Mn 55343 . 0 Prime Contractor If you subcontracted out any work on this project, all of your subcontractors must file their own IC-134 affidavits and have them certified by the Department of Revenue before you can file your affidavit. For each subcontractor you had, fill in the business information below, and attach a copy of each subcontractor's certified IC-134. (If you need more space, attach a separate sheet.) Business name Address Owner/Officer I declare that all information I have filled in on this form is true and complete to the best of my knowledge and belief. I authorize the Department of Re...enue 10 disclose pertinent information relating to this project, including sending copies of this form, to the prime contractor if I am a subcontractor, and to any subcontractors if I am a prime contractor, and to the contracting agency., Contractor's signature Metro Curbing I Title Office Mgr. Date 10-30"-91 i . i F rtification, mail to:! ota Department of Revenue, Business Trust Tax Section i Mail Station 6610, St. Paul, MN 55146-6610 * ) 'f Certificate of Compliance with Minnesota Income Tax Withhotdlng Law I . Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has .I '@fUlfilledallth.ereqUirementSOfMinnesota.Statu tes 290.92 and 290,97 concerning the withholding of Minnesota in come tax fromi wages paid to employees relating to contract services with the state of Minnesota andlor its subdivisions, I ~ NO'J "1'3 \991 : -- ~ .~ ----.-.-~'\ '--..'.n---------'-:',,:ROOM! .: 'j .- /'/ 'JUL 3-01992 AUG 1 ~ ~ 'rorm 1C-134 Minnesota Department of Revenue Rev, 9189 Withholding Affidavit for Contractors . This affidavit must be approved by the Minnesota Department of Revenue before the State of Minnesota or any of its subdivisions can make final payment to contractors, JOB NO. q )-, (Q3 ~"""'" I........".,"......... Central landscaping,lnc I .7663076 AcIi:hct. ~'olIJ()tII;beoan 13655 lake Drive ; rII~ l<:t<>.~ CCy ~ ~Ccde i ~wcnet'ded Forest lake, HN 55025 Ylftf1> , lo.Cl,;/ I TOC3f~a"TWJU"'II: ~ 11,:;)S;o ,('5:) Tetephone ~ Amot.nt SfiI due; (612 ) 464-2130., ' lliC>O'-!,IO Did you have employ~ wor!< on this project? Project number: ~ S? I (l (" , 0 I If none. explain who did the wo",: ,'_ Project 1()C~ti~n: ::,.R&Jffi_1:t<lli.....:::_^JC Xni (lih";', 1 Au :_ Peolect owner: QQ_" d, . AII'~IN\ t/j,gLt..J i Address (J1) Check the box that describes your involvement in the project and fI/I in a/l information requested In that category: r:::J Sole contractor . ~ -..-. ....._.._..._._~._._u..__.____. 1\..1 Subcontractor If you are a subcontractor, fill in the name and address of the contractor fhat hired you: .Q't&ull':.t Jl~ho.,QtQCThP-_S;> Q,{1qy: S~7'1 - NopJlIi\~rtGH,_15 3~3.. . fJ Prime Contractor If you subcontra2\ed out any work on this projec!. all 01 you~ subcontractors must file their own IC-134 aHidavits and have them certified by the Department of Revenue before you can file your aHidavi!. For each subcontractor you had, fill in the business information below, and attach a copy of each subcontractor's certified IC,134, (If you need more space, attach a separate shee!.) Business n.ame Address ~f!e!/Qtfi~~r_ _.______. _._~- ---- .... .._- -......--...... ---~--~- ..-... -..... ....~._...._.__._----_._---- -.-.----...-. ~------ - --._.- - -.-...-..-- . ......--.------...- I declare lhal alllnlormation I hay filled In on lhis form is true ancr complele 10 the best Of my knowledge and belief. I authorize the Depanmenl 01 Revenue disclose perlinenl inlormalion relating 10 lhis project. induding sending copies of this form, ._ _ _.,-_...J.q..!~~ Prim91e.~~ .aft_or a a ~ntr~C'!C1r. .~~10 a~ysubC:O.ry~~a~~~~.!f I .~~ .~p_ri.~9?nl~~~~~..~J~!.h.e_~Q!racling_~~'!.9'.:.~.__ tract . $rgnature Trt\e ..,Dal .., .. ookeeper 7fR7/2.t!!i_- i For certification, mail to: } Minnesota Department of Revenue, Business Trust Tax Section 1 Mail Station 6610, Sf. Paul, MN 55146-6610 I . . Certificate of Compliance with Minnesota Income Tax Withholding Law I Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has i fulfilled all the requirements of Minnesota Statutes 290,92 and 290,97 concerning the withholding of Minnesota income tax from ! wages paid to employees relating to contract services with the stale of Minnesota and/or its subdivisions, ! Signaiu.;eota~ied-OeoiIr1me':;Of'Rev~;:;eo/1lCtal ---.-.-...-.-.-- .-...-.-- ..--.--.-.. Date ; ~..t. ~~~~,~,~--~-,-- i - . . CITY OF ARDEN HILLS MEM:IOOIOUM DATE: August 28, 1992 TO: @ Mayor and City Council FRCK: Terry Post, city Accountant SUB.J>>::T : Authorization to Release Collateral The city has required Norwest Bank to ple::lge securities in the amolll1t of $1,000,000, on it's behalf, at the Federal Reserve Bank of Minneapolis. 'Ihe rationale f= requiring this amolll1t of collateral was to have protection above and beyond the FDIC $100,000 level for tax settlement checks and saving a=unt l:alances. 'Ihe City no longer has a savings a=unt with the bank and is now depositing tax settlement checks directly into a goverrnnent securities lIIOney market a=mt. The City maintains average cash l:alances in it's general checking a=mt well below the FDIC $100,000 insurance level. . More inportantly, Norwest Bank began changing fees for it's ple::lged collateral during fourth quarter of 1991. These bank fees are =sting the City about $5,000 per year. ~ON 'Ihe amount of collateral ple::lged appears excessive. 'Ihe exposure for loss to the City in the event of a bank failure appears to be nonexistent given the FDIC $100,000 insurance mnbrella limit. In addition, the continued payment of unbudgeted collateral fees does not seem to be a prudent use of General Fund financial resources. 'Ibis matter has been diSl"'tssed with the City's external auditor, Al:xio, Abdo & Eick, and they have no audit objection to releasing the collateral. REOUESl'EDACrION If Council con=s, they should pass a motion under consent to approve the release of $1,000,000 in collateral being held on the City's behalf frCllll Norwest Bank. TP:rk . - ,", ~iLc . ., . CITY OF ARDEN HILLS . 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 July 30, 1992 Rainer G. Rocheleau 4503 Keithson Drive Arden Hills, MN 55112 RE: Proposed. Assessment Roll Keithson Pond Improvements OUr File No.: 10450/900008 Dear Mr. Rocheleau: As a result of the procedural issues raised by you and your neighbors subsequent to the Council Meeting of July 13, 1992, the city Council took the following action on July 20, 1992: . 1. passed a motion to amend the action previously taken on July 13, 1992. 2. Passed a InOtion to table its decision on the adoption of the proposed. assessment roll for the Keithson Pond project until the Council Meeting of August 31, 1992. 'Iherefore, the proposed. assessment roll has not been adopted. You are invited to attend the Council Meeting on August 31. At that time, the Council will respond to the written objections which you filed in regard to the proposed assessment against your property. V7fjJ"y,Yours . <<iW ~ Catherine J.:Ii 0 /} Acting Clerk lidminis, tor crr:rk . cc,~ PHONE: (6121 633-5676 . FAX 16121 633-7839 '1j~1 /9~ ., 'l, . KE:I'I'IISCfi PCIID IMPROIi'EMENl' ~ PROPOSED 1\SSmsMENl' ROLL LEl'l'ER 7/29/92 Rainer G. Rocheleau 4503 Keithson Drive Ronald and Ana Maria Nelson 4504 Keithson Drive Mr. & Mrs. George W. c:d..mmins 4509 Keithson Drive Ronald Horwath 4510 Keithson Drive Kurt Lawrence 4516 Keithson Drive Toni Tredal . Mark Magers 4521 Keithson Drive James & Joan Anderson 4522 Keithson Drive Richard Foster 4527 Keithson Drive Robert & Arme Hill 4528 Keithson Drive Michael and Teresa Giel 4534 Keithson Drive John and Evelyn Lawyer 4539 Keithson Drive Robert D. stennes 4540 Keithson Drive . , . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION 92- 41 A RESOLUTION ADOPTING FINAL ASSESSMENT ROLL WHEREAS, upon due notice properly made as required by law, the Arden Hills City Council has met and heard and passed upon all objections to the proposed assessment for the 1992 Keithson Area Pond Improvements and has determined the amount to be assessed against each individual property as the Council deems just; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: I. The final assessment roll, a copy of which is attached hereto and incorporated herein by this reference, is hereby accepted and adopted and shall constitute the special assessment against the lands therein names. Each such tract of land in the assessment roll is hereby found to be benefited by the improvement in an amount not less than the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, including both principal and interest, amortized in such amount annually as is required to pay the principal with interest at 8.00% over a period of five years. . 3. The owner of any property so assessed, may, at any time prior to certification to the County Auditor of the assessment or the first installment thereof, pay to the City Treasurer the whole of the assessment on such property, with interest accrued to the date of payment; except that no interest shall be charged if the entire assessment is paid within 30 days after the adoption of this Resolution, Prepayment may also be made after the certification of the assessment or first installment thereof by paying to the City Treasurer/County Auditor the entire amount of the assessment remaining unpaid with interest. In the case of a payment made before November 15, interest will be calculated through December 31 of the year in which payment is made, If payment is made after November 15, interest will be calculated through December 31 of the next succeeding year, 4. The City Administrator shall transmit to the County Auditor a certified duplicate of the attached assessment roll to be extended on the property tax lists of the County. Such assessment shall be collected and paid over in the same manner as other municipal taxes, Passed and adopted this 31st day of August, 1992. ATTEST: Thomas R, Sather, Mayor Catherine J. Iago Acting Clerk-Administrator . - City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment . Summary and Response July 27, 1992 Summary of Events Reqardinq the Keithson Pond Proiect The original plat for this property showed a pond located in the area of what is now Keithson Drive and the Crimmins and Magers\Tredal lots. This pond was to have been reconfigured and relocated to the rear of the four southernmost lots on the western side of the plat. The reconfigured pond was to have been sized to hold the incremental runoff generated by the impervious surfaces constructed in the development. Based upon a topographic map supplied by E.G. Rud, it was anticipated that the pond would drain in an overland channel that was, and still is, located behind the Crimmins property. Presumably, this had been the drainage route for the original pond. A weir with an approximate elevation of 972 feet above MSL was planned to meter the runoff. Runoff from the street was to have been channeled to the new pond through piping. When the original plat was acted upon by the Council the developer asked if the City's engineer could be used to design the utility work in the plat. Short-Elliot- . Hendrickson, the City's engineer, deferred the request and was never under contract to this developer for this project. The developer, as is always the case, had two options regarding the construction of improvements (Le. , streets and utilities). Either he or the City could build them, and in the latter case, the costs would be 100% assessed. The former approach was chosen, where the builder installs the utilities and upon approval, dedicates them to the City. In either case, the City's engineers would have overseen the project, which is what Short-Elliot-Hendrickson did. Approximately one year after the original plat was approved, the developer asked that the pond easement area be amended. Rather than having it extend behind the four southwesterly lots, the pond and its associated easement was to be concentrated in an area between what are now the lots of Magers/Tredal and Crimmins. This area, which was originally platted as a lot, was to be split and attached to the adjacent lots. A drainage easement was to cover this entire area and parts of both adjoining lots. As with the earlier plan, the pond was to drain overland to the southwest in the existing channel. Since the elevation of the channel had been found to be higher than what had originally been 'believed, the metering weir was eliminated. Also, since the . street runoff no longer had to be carried to the back of the lots, its piping was eliminated. This revision was approved. Page: 1 City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment . Summary and Response July 27, 1992 In the spring of 1989, the property owners adjacent to and near the reconfigured ponding area approached the City regarding its unfinished state. In response, the City asked the developer to complete the grading in the easement. He agreed to do so. When the developer attempted to work in the easement area the adjacent residents denied him access. Among the reasons they expressed for doing this were his apparent plans for the removal of trees and other vegetation. The residents then asked the City to solve the drainage problem. In the intervening time the City has developed several solutions to the problem, and each has been subject to criticism by the area's residents. The City has also pumped excess water from the pond a number of times. The City's engineers have now developed a plan for a drainage system that seems acceptable to the residents and goes beyond what had originally been slated for the site. Rather than flowing overland, storm water will be carried in a pipe to an existing pond southwest of the site. Upgraded metering appliances are included in the plan, as are pond . improvements that minimize the removal of vegetation. The improved drainage system will be installed in a easement which is yet to be acquired from George Reiling, the original owner of the platted area, and current owner of the property to the south and west. Apparently, the original plans called for drainage to flow overland across this same property, but no formal easement had been acquired. It may be that the developer assumed the existence of an easement due to the water's previous course across this property. Regardless, the City must now acquire an easement for this improved drainage system. This improvement has been ordered. Benefit, in the amount of $1,500 per lot, is judged to be provided by this improvement. Objections from those residents having the potential of being assessed for this benefit were heard at a public hearing. Their objections and the City's findings regarding them are summarized below. Residents are listed in order of ascending street addresses. Objections should be regarded as having been provided in writing unless otherwise noted. Most oral objections were answered at the June 8, 1992 public hearing, and most of the written objections were restatements of those made orally. . Page: 2 City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment . Summary and Response July 27, 1992 Rainer Rocheleau (4503 Keithson) 1 . (No specific grounds for objection.) Ronald and Ana Maria Nelson (4504 Keithson) 1 . A share of the development cost was paid in conjunction with the purchase of the property. [Written and Oral] Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations regarding other payments made to a developer or some other party do not affect the determination of this benefit. 2 . Ordinary and necessary inspection procedures were not followed by the City. Findinq: A special assessment is levied onto a property based upon the benefit the associated . improvement provides, and allegations regarding inspection procedures do not affect the determination of this benefit. 3 . Assessing area residents for any part of the improvement is improper. Findinq: Those properties that in the Council's judgment benefit from the improvement have been selected for assessment. 4 . The property does not abut the pond improvement and will not benefit. Findinq: It is the Council's judgment that the improvement benefits this property by providing necessary storm water drainage. The property need not abut the pond itself in order to benefit from the improvement. Georqe and Jean Crimmins (4509 Keithson) I . Only twelve properties are proposed for assessment. . Findinq: Those properties that in the Council's judgment benefit from the improvement have been selected for assessment. Page: 3 ~- city of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment . Summary and Response July 27, 1992 2. (Amended) Property was altered and damaged by the lack of action, and the City has been negligent. [Written and Oral] Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations regarding damage or negligence do not affect the determination of this benefit. 3. Was informed by previous property owner that the City had the funds to pay for this improvement. [Oral] Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides. The City is not responsible for representations made by the seller of property, nor would such statements affect the determination of benefit. Ronald and Nancy Horwath (4510 Keithson) . l. A share of the development cost was paid in conjunction with the purchase of the property. [Written and Oral] Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations regarding other payments made to a developer or some other party do not affect the determination of this benefit. 2. The property does not abut the pond improvement and will not benefit. Findinq: It is the Council's judgment that the improvement benefits this property by providing necessary storm water drainage. The property need not abut the pond itself in order to benefit from the improvement. Kurt Lawrence (4516 Keithson) l. The assessment is illegal. [Written and Oral] Findinq: A special assessment is levied onto a . property based upon the benefit the associated improvement provides. Levying a special Page: 4 City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment . Summary and Response July 27, 1992 assessment based upon the benefit accrued is a legal procedure. 2. The drainage problem existed prior to the purchase of the property. [Written and Oral] Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides. It is the benefit from the improvement that is assessed, and that a deficient drainage system may have been in place when the property was purchased does not detract from the benefit. 3 . The City did not live up to its obligations. Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations of fault do not affect the determination of this benefit. 4 . Other alternatives for funding should be explored. . Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides. Other funding alternatives do not affect the determination of this benefit. 5. Not all properties that drain into the pond are included in the assessment. [Written and Oral] Findinq: Those properties that in the Council's judgment benefit from the improvement have been selected for assessment. 6. The developer planned this improvement but the City said it wasn't needed. [Oral] Findinq: The developer never planned this improvement. The original drainage plan called for the pond to overflow overland toward the southwest. 7. A share of the development cost was paid in conjunction with the purchase of the property. [Oral] Findinq: A special assessment is levied onto a property based upon the benefit the associated . improvement provides, and allegations regarding other payments made to a developer or some other f party do not affect the determination of this , ;i' benefit. t Of ~ v ,. :; Page: 5 ~ City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment . Summary and Response July 27, 1992 Toni Tredal and Mark Maqers (4521 Keithson) 1. The City did not live up to its obligations, and other alternatives for funding should be explored - i.e. , from the developer. Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations of fault do not affect the determination of this benefit. This project is an improvement beyond the developer's plans and consequently funds for it were never available from any other source. 2. The City has been negligent. Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations of negligence do not affect the determination of this benefit. . 3 . A share of the development cost was paid in conjunction with the purchase of the property. Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations regarding other payments made to a developer or some other party do not affect the determination of this benefit. 4 . This project is not an improvement. [Oral] Findinq: The drainage in the project area is presently defective. This project will address current problems, and consequently is an improvement. 5. The City released the developer's bond, and did not act in a timely manner regarding this problem. [Oral] Findinq: The developer's bond was released, and it is not clear that it could have been withheld for questions regarding drainage. Neither this nor allegations regarding timeliness affect the determination of benefit regarding this improvement. . ~: :':,; {' ~ Page: 6 .. City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment . Summary and Response July 27, 1992 James C. and Joan D. Anderson (4522 Keithson) l. The improvement has been in existence for four years. Findinq: This improvement will not exist until it is constructed, and has not been in place for four years. Regardless, a special assessment is levied onto a property based upon the benefit the associated improvement provides, not the timing of construction. lA. The City has been negligent and should assume HabiH ty. Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides. Allegations of negligence do not affect the determination of this benefit. 2 . The City should pursue all other funding alternatives for the improvement before assessing. Findinq: A special assessment is levied onto a property based upon the benefit the associated . improvement provides. Other funding alternatives do not affect the determination of this benefit. 3. The City has been arbitrary and biased in selecting those to be assessed. Findinq: Those properties that in the Council's judgment benefit from the improvement have been selected for assessment. 4. The City has not followed prior practice in determining which parties are to be assessed. Findinq: The City's prior practice has been to assess for improvements based upon the benefits they provide. In this case, the same practice is being followed. 5. The fair market value of the property assessed will not be increased. Findinq: It is the City's judgment that the benefit provided by the improvement exceeds the amount of the assessment. . Page: 7 - , City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment . Summary and Response July 27, 1992 Richard Foster (4527 Keithson) 1 . The cost of the assessment in addition to alleged property damage costs is unjust. [Written and Oral] Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides. Allegations of damage are not considered in the determination of this benefit. 2 . (Amended) All property benefitted is not proposed for assessment. Findinq: Those properties that in the Council's judgment benefit from the improvement have been selected for assessment. 3 . (Amended) If the Reiling property had been developed at the same time as the Keithson development the cost of this improvement would have been less. Findinq: A special assessment is levied onto a . property based upon the benefit the associated improvement provides. The benefit provided to a property is not affected by the development of adjacent property. Robert and Anne Hill (4528 Keithson) 1 . The property is neither affected nor benefitted. Findinq: It is the Council's judgment that the improvement benefits this property by providing necessary storm water drainage. 2 . The improvement benefits the entire community, Findinq: The improvement is good for the community, which is why the City is using ad valorem taxes to fund more than 80% of its costs. 3 . The improvement corrects a condition that was not the property owners' fault. Findinq: A special assessment is levied onto a . property based upon the benefit the associated improvement provides, and allegations of fault do ~ ~ not affect the determination of this benefit. ~ 5 ~ ~ ~ ~ Page: 8 ....: . City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment . Summary and Response July 27, 1992 4. Why didn't the City inform prospective home buyers of the drainage problem? [Oral] Findinq: The City does not oversee property transactions or provide for disclosure on the part of the seller. Michael and Teresa Giel (4534 Keithson) 1- Object to the principle and amount of the assessment. Findinq: The amount of the assessment has been determined based upon the Council's determination of the benefit it provides to this property. 2 . (Amended) A majority of the lot drains to the north and east, so there is no improvement. Findinq: Some of this lot's runoff drains into the improvement project. Assessments are apportioned based upon the resulting benefit provided to each property. . 3. The City has made errors with regard to this project. [Oral] Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides. Allegations regarding errors do not affect the determination of this benefit. John and Evelyn Lawyer (4539 Keithson) 1- The property is not benefitted. Findinq: It is the Council's judgment that the improvement benefits this property by providing necessary storm water drainage. 2. All property benefitted is not proposed for assessment. [Oral] Findinq: Those properties that in the Council's judgment benefit from the improvement have been selected for assessment. . g, t t; ~ 1 Page: 9 ;~ . , City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment . Summary and Response July 27, 1992 Robert Stennes (4540 Keithson) 1- It is unrealistic to assess property owners for the mistakes that the Council has made. Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations of fault do not affect the determination of this benefit. 2. A majority of the lot drains to the north, toward Highway 96, so there is no improvement. [Written and Oral] Findinq: Some of this lot's runoff drains into the improvement project. Assessments are apportioned based upon the resulting benefit provided to each property. . ( . it f i:' I t > Page: 10 .c , . CITY OF ARDEN HILLS MEM:Il1lNDUM DM'E: August 28, 1992 ro: Mayor and City council ~ FRCM: Catherine J. !ago, 1lcting Clerk 1\dm:ini.strator SllBJEC'l': Bid Results of Arden Place storm Sewer Improvements As per the Engineer's letter dated August 27, 1992, Council has the option to award the bid for the Arden Place Drainage Improvements at this ti1ne or delay award of bid until an assessment hearing is scheduled. Also attached is ==esporrlence from Public Works For€Ill3I1 Mike McKinney outlining the attempt by an indepe.rrlent =ntractor to unclog the pipe. Engineer Graham will be available at the meeting to answer any questions and discuss options for Council =nsideration. . CJI/ts Attachments . . ri/,lttiJ' -:J CONSULTING ENGINEERS Maier Stewart & Associates Inc. August 27, 1992 File: 520-026-20 Honorable Mayor and City Council City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 RE: BID OPENING ARDEN PLACE STORM SEWER IMPROVEMENTS Dear Council Members: Bids were received and opened at 9:00 a,m. on August 27, 1992, for the above-referenced project. There were seven plan holders and three bids were received. Following is a list of the . bidders and their bids. An itemized bid tabulation is also attached, The bids were requested with the options of providing either reinforced concrete pipe (RCP) or high density plastic pipe (HDPE) , Contractor RCP HDPE Ro-So Contracting, Inc. $29,508.00 $26,048.00 Brown & Cris, Inc. 33,520,00 31,528.00 W, B, Miller, Inc. 34,389.00 31,655.00 It would be our recommendation that HDPE pipe be used on this project. We have worked with Ro-So Contracting, Inc" on projects in Lexington, Centerville, and Mahtomedi, and have found them to be very cooperative in completing the work to all specifications. The estimated construction cost presented at the various public hearings for this work was $24,000.00. Discussions with the Contractors indicate that the bid was higher due to the limited work area, particularly along Arden Place in front of 1553 Arden Place. Using the overhead figure of 25 %, the project cost based on the low bid using HDPE pipe is $32,560,00. . 1959 SLOAN PLACE, SUITE 200, ST. PAUL, MINNESOTA 55117 612,774-6021 9800 SHELARD PARKWAY, SUITE 102, MINNEAPOLIS. MINNESOTA 55441 612-546-0432' Equal Opportunity Employer . Honorable Mayor and City Council August 27, 1992 Page Two Based on our experience with Ro-So Contracting, Inc., we are prepared to recommend award of the project to them as the lowest responsible bidder. The City Council, however, may choose to delay this award until such time that an assessment hearing can be held. Attached for your consideration is a resolution ordering preparation of the assessment roll for an assessment hearing and determining the costs to be assessed, The Council also has the option of not assessing the project and awarding the project. I have worked this past week with Public Works staff to again attempt to flush the existing pipe. This work was to be done today by a local contractor chosen from quotes to City staff, Mr. Mike McKinney and I attempted to work with residents on the south side of Arden Place to dig a small hole at a suspected blockage. However, the residents did not grant us access to their property. We will be in attendance at your August 31, 1992, City Council meeting to further discuss this matter. Sincerely, . MAIER STEWART & ASSOCIATES, INC. 4~#~ Mark J. Graham, P.E, MJG:tp Enclosures cc: Mr. Dan Winkel, City of Arden Hills . - 810 TlBUllTlON . ------------------------~---------- PROJECT: ARDEN PLAtE STORM DRAINAGE IMPROVEMENTS OWNER: CITY OF ARDEN HILLS, MINNESOTA OPENING DATE: AUGUST 27, 1992 ENGINEER: MAIER STEWART AND ASSOCIATES, INC, ---------------------------------------:------------------;-----------;------------:-----------:------------:-----------:------------: ITEM ITEM DESCRIPTION : :RO'SO CONTRACTING, INe. :BROWN 6 cm, INC, :W,B, NILLER, IMC, : NO. :UMIT QUANTITY :UNIT PRICE TOTAL PRICE :UNIT PRICE TOTAL PRICE :UNIT PRICE TOTAL PRICE: : : (I) (I) : (I) (I) : (I) (I) : ---------------------------------------------------------:-----------:------------:-----------:------------:-----------:------------: SCHEDULE 1,1 STORN SEWER (RCP)' ---------------------------------- t 12' RC PIPE, CLASS III lf 44\ 32,11 1mS,II 51.11 22211,11 51.11 22641.11 212' RCP APRON EA 1 611,11 GII,II 811,11 SII,II SII,II 511,11 3 CATCHBASIN, BEEHIVE EA 1 611.11 GII,II 1111.11 1111,11 751,11 751,11 448'MANHOlE EA 2 1111,11 2111,11 1211,11 /HI.II 1211,11 2m,II 5 CLASS III RANDOM RIP-RAP CY 3 111 ,II 311,11 111.11 311,11 111,11 311,11 6 NANHOLE EXTRA DEPTH (OVER B') lf 1 111.11 111.1 I 111. II 111.11 95,11 95,11 7 2' BIT, DRIVEWAY RESTORATION SY 61 21,11 1211,11 12.11 721.11 11,11 GII,II B " BIT. STREET RESTORATION SY 211 21.11 4111,11 15,11 3111.11 13,11 2611,11 9 SOD, TYPE LAWN 6 BOULEVARD SY 2111 3,25 6511.11 1.51 3111.11 2.25 4511,11 T SCHEDULE t,l STORN SEWER (RCP)--TOTAL 129,51B,1I 133,521,11 134,3S9.i1 . SCHEDULE l,t STORN SEWER (HOPE) , ----------------------------------- 1 12' HOPE PIPE lF W 26,11 1164S,II 4G,II 21618.11 ~5,1I 21161.11 2 12' CM APRON EA 1 211 ,II 211,11 411,11 411.11 2&1,11 251.11 3 CATCHBASIN, BEEHIVE EA 1 611.11 GII,II 1111,11 1111,11 751,11 751,11 ~ l8' ""NHOLE EA 2 1111,11 2111,11 1211,11 2411.11 1211.11 me,lI 5 CLASS III RANDOM RIP-RAP CY 3 111.11 311,11 111,11 311,11 111.11 311,11 G MANHOLE EXTRA DEPTH (OVER B') lF 1 111.11 111,11 111.11 111,11 95,11 95,11 7 2' 8IT, DRIVEWAY RESTORATION SY 61 21,11 1211,11 12,11 721.11 11,11 GII,II 8 3' BIT, STREET RESTORATION SY 211 21.11 4111.11 15.11 3111,11 13,11 2611.11 9 SOD, TYPE lAWN 6 BOULEVARD SY 2111 3,11 G11I,11 1.51 3111.11 2,25 4511,11 T SCHEDULE 1.1 STORM SEWER (HOPE)--TOTAl 12G,148.11 131,528.11 13t.655.11 , THE OWNER SHALL AWARD THE BID BASED ON EITHER BID SCHEDULE AND RESERVES THE RIGHT TO DETERMINE THE PIPE NATERIAl TO BE USED ON THE PROJECT, I HEREBY CERTIfY THAT THIS IS AN ACCURATE TABULATION Of THE 8IOS RECEIVED FOR THE ABOVE MENTIONED PROJECT. , , /f~V ,1~k , ~ NAME: MARX J. GRAHAN, P.E. , DATE: AUGUST 27,1992 MN REG, NO,: 19t31 } . ~ .' . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION 92- - A RESOLUTION DETERMINING ASSESSED COST OF IMPROVEMENT AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL IN THE MATTER OF THE 1992 ARDEN PLACE STORM SEWER IMPROVEMENT WHEREAS, costs have been determined for the 1992 Arden Place Storm Sewer Improvement consisting of a contract price of $26,048,00 and expenses incurred or to be incurred by the City in the making of the improvement in the amount of $6,512,00 for a total cost of the improvement of $32,560.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: L The portion of the cost to be assessed against benefited properties pursuant to the Arden Hills City Assessment Policies shall not exceed $32,560.00. . 2. The assessments shall be payable in equal annual installments and shall extend over a period of five (5) years, the first of the installments to be payable on or before October 15, 1992, with interest at the rate of 8.00% per annum from the date of the adoption of the assessment resolution. 3. The City Administrator with the assistance of the Project Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land, without regard to cash valuation, as provided by law, and shall have available at the City Administrator's office a copy of the proposed assessment roll for public inspection, 4. Upon completion of the proposed assessment roll, the City Administrator shall notify the Council and schedule a public hearing on September 28, 1992, upon the proposed assessment, causing notice of the hearing by publication and mail to be made at least two weeks prior to the hearing, Passed and adopted this 31st day of August, 1992. ATTEST: Thomas R. Sather, Mayor . Catherine J. Iago, Deputy City Clerk RPS-520,026 \: i . . . CITY OF 1lRDEN HILIB MEME1lNOOM J:WI'E : 1llIgust 28, 1992 '10: Mayor and City COUncil FRCH: Mike McKinney, Public Works Foreman stlBJiX!r: Arden Place Drainage Problem On '!hursday morning, A-l Roobnaster tried to jet the storm sewer at Arden Place. '!he =ntractor was able to get water to flow through the line, l:ut was unable to get the jetter hose through the entire line. Mr. Ray Johnson of 1540 Arden Place informed us we were trespassing on his property. Mr. Johnson stated he would see the City in court, therefore we dis=ntinued our efforts to clear the line. Mr. Johnson informed me that I was trespassing and felt the City needed his permission to be on his property because there is no easement for this storm sewer, theref=e I informed the =ntractor to dis=ntinue jetting. . MM:rk . , , .f. - ------- LAW OFFICES OF ~ and (jJmwdle. .~ ~- A PROFESSIONAL ASSOCIATION . THE BARRISTER BUILDING 1465 ARCADE STREET ST. PAUL, MINNESOTA 55106 ATTORNEYS: TELEPHONE ALF E, SIVERTSON 612-77&0575 MICHELLE M, BARRETTE HAND DELIVERED FAX: 612-778,1149 August 28, 1992 Mr. Mark Graham city Engineering Department city of Arden Hills 1450 Highway 96 West Arden Hills, MN 55112-5794 Re: 1540 Arden Place West Raymond Johnson Dear Mr. Graham: This law office has been retained by Raymond Johnson to represent his interests pertaining to a culvert pipe existing on his . property. . The city is well aware of Mr. Johnson's obj ection to the. city trespassing upon his property in order to, as the city. says, ".. .maintain an existing pUblic works structure." The culvert pipe is not an "...existing public works structure" and never has been one. The culvert pipe which was installed in the early 1940's has been vacated for many, many years and has not been in use. The city of Arden Hills has no easement of record to "maintain" this culvert. No easement appears of Mr. Johnson Torren's certificate. Yesterday, the city of Arden Hills, performed work on the culvert pipe which unplugged the culvert and caused water to rush onto Mr. Johnson's property. The culvert pipe end opens in the middle of Mr. Johnson's yard. This action was a trespass upon Mr. Johnson's property without his consent. As you are aware, just a few days earlier, Mr. Johnson and his neighbor refused to sign a Waiver of Trespass to consent to the City of Arden Hills to take the action that they did. Before we proceed to obtain a temporary restraining order against the City of Arden Hills, Mr. Johnson has asked that our office contact you to request a meeting between he, our office and the City to discuss the future use of the city of the culvert. Until such a meeting would occur, Mr. Johnson is hereby putting the City . , ...... ., Mr. Mark Graham . August 28, 1992 . Page 2 on notice that if the culvert pipe is again used and material passes upon his property pending the meeting and a resolution of this matter, he will proceed into court to protect his legal rights. Please contact this office immediately with your response. Should a response not be received by Thursday, September 3, 1992, we will proceed as outlined above. lf E. Sivertson Law Offices of SIVERTSON AND BARRETTE AES:pmc . . / /ri;t 1fJ-~ 12. If,' 2,[) r q . ~~,,:,I CONSULTING ENGINEERS Maier Stewart & Associates Inc. August 27, 1992 File: 520-000-00 Honorable Mayor and City Council City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 RE: PLANNING FOR 1993 STREET IMPROVEMENTS Dear Council Members: As the City Council is in the midst of budgeting for 1993, it is important that the City consider funding for street rehabilitation and pavement maintenance during next year's construction season. We will be working with Public Works staff in early September to update the rating of each of the streets within the City. Based on our findings, we anticipate bringing a recommendation to your September 2!\ 1992, City Council meeting as to a possible 1993 construction project. Current . ratings indicate that the next two streets requiring reconstruction are 1) Bussard Court from Snelling Avenue to the west cul-de-sac, and 2) Dunlap Avenue from Ingerson Road to Cannon Avenue. The new street ratings will likely add other streets to this list. It would also be prudent to consider a bituminous overlay and seal coat project in 1993. As you know, it is vital to begin preparation of a 1993 Street Construction Project during the fall and winter of 1992, This allows for preparation of the feasibility study and gathering of the field information so that the necessary public and assessment hearings can be held during the winter. Consequently, bids can be taken early in 1993 and work could begin immediately in the spring, We will be in attendance at your August 31, 1992, City Council meeting to further discuss this matter. Sincerely, MAIER STEWART & ASSOCIATES, INC. ~~~ Mark J. Graham, P.E. MJG:tp . cc: Mr. Dan Winkel, City of Arden Hills Mr. Terry Post, City of Arden Hills 1959 SLOAN PLACE, SUITE 200, ST, PAUL, MINNESOTA 55117 612,774,6021 9600 SHELARD PARKWAY, SUITE 102, MINNEAPOLIS, MINNEsarA 55441 612,546.0432 . Equal Opportunity Employer 000-2701.aug i ! I . CITY OF ARDEN HILLS MEH:IU\NDUM mTE: August 27, 1992 TO: Mayor and city Council FRCH: Catherine Iago, ~ Clerk 1\dmini.stra.tor ~ Terrance Post, city 1\coountant SUBJECT: Bet Truth in Taxation Hearing and Continuation Dates Please review the attached letter fram RalI1sey County Department of Taxation and Records Administration regardi.ng compliance with the Truth .$ ~, in Taxation public heari.ng requirelrents. Please note the listed dates I for RalI1sey County and I.S.D. #621 and #623. 'Ihe dates selected for the ii I city must not be in =nflict with the dates already chosen by these , other jurisdictions. staff recannnends possible dates listed below for the City's Truth in Taxation public hearing: I . Alternative Dav Initial Hrncr Continuation Hrncr 1 Morrlay November 30 December 10 2 'Ihursday . December 3 December 10 3 'Ihursday December 10 December 17 1 ACrION RroUIRED: I After Council deliberation, they should set dates for the City I s Truth t in Taxation public heari.ng and =ntinuation hearing. .1/ ; Backaround note: I 'Ihe date chosen last year for the Truth in Taxation hearings was November 18, 1991. (No subsequent continuation hearing was required) . 1 TRP Its I I I ~ - i { .~ . ~ - = - .-.~"+~'.,--'''''''''''--'-''~~''T~--;;:":';~.;.;::.o'.:;;:;..;..4~'.'. :>PI' - . . .' ~l~.~ , .~~~::~ ''''7. ~,,' < ~ . . TRUTH IN TAXATION PROVISIONS THAT CITIES SHOULD BE A WARE OF FOR THE TAXES PAYABLE YEAR 1993 . Selection or the Date, Time and Place rOt the Public Hear-Ing l. The county auditor is responsible for the c,oordination of the selection of Truth in Taxation hearin~ dates for the school districts and cities within the county. The school districts make t eir selections first, and then the cities, No school district or city may select the second Tuesday in December for its hearing date (December 8 in 1992), This date is reserved by law for the counties to hold their public hearings. The goal is that the county government and all of the school districts and cities within the county will have hearing dates scheduled for an allowable day and an allowable time in the time period of November 29 to December 20, and that there will be no conflict of hearing dates for the county with any school district or city within the cOtmty, for a school district with any city within the school district, or for a city with any school district within < the city, ~ - ~ 2, The dates selected for initial hearinrs' and for continuation hearin~~ if necessa~, must r i all fall within the time period of ovember 29, 1992 through ecember 2 , 1992 i (effectively November 30 through December 21 this year, since both November 29,1992 and December 20, 1992 fall on a.~lll1day). u__~~ _u~__ _ _ . ,I ---. The continuation hearing date selected must bc at least 5 business days after the initial .'1 I . hearing date but no more than 14 business dab after the initial rbIic hearinA The last ) day that a continuation hearing may be held is ecembcr 20, 199 (effectivel~ ecember ! 21 this year). If a December 21, 1992 date is selected for a continuation earing, the ~ initial hearin~ could be held no later than December 14, 1992, Only one continuation ". " hearing date IS allowed, \ 3, On or before August 20,1992 the county auditor must notify the clerk of each citywithin ; the county of the dates on which the school districts will be holding their public hearings, as well as their selected dates for continuation hearings if continued hearings become necessary , 4, On or before September 15, 1992 the ~overnin~ body of each city must certify to the county auditor(s} of the county(ies) in w ich the city is located the date that it has selected for its public hearing, as well as a date for a continuation hearing if a continued hearing becomes necessary. If not certified by this date, the county auditor (or home county auditor in the case of cities located in two or more counties) will assign the hearing date. The date for the city hearing must not conflict with the county hearing or with the hearing of any school district located within the city. Since the county auditor of each county must coordinate the hearings held within his or her county to prevent conflicts, it is not sufficient for a city located in two Or more counties to notify just the home County auditor, 5. All school districts and cities must hold their public hearin~ be'tween November 29 and Oecember 20, 1992 (effectively November 30 to Decem er 21 this year, 'since both . November 29 and December 20 fall on a Sunday, and the public hearing may not be held on a Sunday). . .. -1. . :JU -~---- ..,... .,",-~'~'~'~ ," . ~~--. ~ ~"". ';'T,:~1i . '11' :~ :{ On the sample notice you should draw a line through the name, date, time and address that is incorrect and print the correct information nearby, The revised samflle'notice . should then be given to the newspaper that your city has chosen for the ,Pub ication of its notice. Finall~, the chosen newspaper must be given the instructions whIch are printed on the "InstructIons to Newspaper." Cities of 2,500 population or more may publish a notice that is less than 1/4 ~age in size (of a standard sIze or tabloid size newspaper) as long as the required text and t e required size and style of type are used, Cities over 1,000 population but less than 2,500 population must publish a notice that is no less than 118 page in size (of a standard size or tabloid size newspaper). Cities of 1,000 hopulation or less may post a notice that is carefully written and laid out to fill an area t at is 8-112" wide by 11 tall, or as close to that size as possible. The text and fonnat of the posted notice must not deviate from the text and format of the sample notice. The name, date, time and address On the notice should be changed so that the notice applies to your city, The posted notice .tn.IlSi be posted in the three most public .~ places within the city, t 9. The city may n.u1 include its own commentary or explanation in its published notice. .f However, a companion article in the newspaper could provide additional explanations ~'- t .~. or commentary On the notice, 7: 01';. ~i 10, Each ci~ must publish a notice of rOPosed progerty taxes and notice of public hearing i"- t (and ho d a public hearing) even i the propose levy is no increase or even a decrease. . Action Required at Public Heating ~ ~.: 1. The groposed procerty tax leB' for the taxes payable year 1993 and the proposed budget l, " for t e taxes paya Ie year 199 must be discussed at the public hearing, ';:;~ i ,,'. 2, The public must be given a reasonable amount of time to comment on the propos,ed --~ property tax levy and budget and to ask questions, Roberts Rules of Order may be used :$ to govern the conduct of the meeting. .C ~ 4' 3. The city's final feroperty tax levy for the taxes payable year 1993 and its final budget for t the taxes pahab e year 1993 must be adopted priorto the conclusion of the I'ublic hearing or prior to t e conclusion of the continuation hearing, if one is held. The adoption of the \~ final property tax levy and the final budget may llQ1 be deferred until the city's next , f., regularly scheduled meeting. '.>'1 ~' E 4, The final property tax levy for the taxes payable year 1993 adopted at the initial hearing ~'; ~: or at the continuation hearing may be e~ua1 to or less than the proposed levy but lIllill . '{t . ^' nn1 exceed the proposed property tax evy except for the allowable "add-on" levies ,,; discussed below. " ] 5. If the public heari~ is not completed on its scheduled date, tbe city must announce, ~rior to adJoununent 0 the hearinJl' the date, time and place for tlie continuation 0 the . hearing. If the initial hearin~'ls held after December 14, 1992, a continuation hearing cannot ]egally be' held, and t e initial hearing cannot end until the city's final property tax levy and its flnal budget for the taxes payable year 1993 have been adopted. 4. - ...p-.-...... - . ..... --- . Truth in Taxation public heari!1~s cannot be held before November 3D, 1992. Among other things, this restriction al ows the counties to get the parcel specific notices delivered to property owners prior to the public hearings. Also, these hearings cannot' . be held after December 21, 1992, This restriction gives the county auditors time to complete the tax lists for payable 1993 and the county treasurers time to mail out the property tax statements for payable 1993 by the statutory deadline. 6. The public hearing ma},ZC held on any day of the week excebt Sunday or a holida)', If held On a day between onday and Frida1, the hearing must e held after 5:00 P.M. If held on a Saturday, the hearing may be he d at any reasonable time of day. 7. The public hearing may be held on the same day as a regularlyscheduJed meeting (subject to the restrictions mentioned above), but must be handled as a separate hearing, Adoption of Proposed Property Tax Levy 1. Each city must adopt its proposed prope~ tax levy for the taxes payable year 1993 and certify that amount to the count;' auditor 0 the county in which the city is located (home county auditor in the case of cIties located within two or more counties) on or before September 15, 1992, No e)(ten.~ion of this deadline will be granted, The proposed property tax levy certified should be the city's proposed property tax levy for all purposes, mcluding debt service. 2, Intermediate school districts (Nos. 287, 916, and 917) that le(r. a tax under M,S, Chapter 124 or 136D,joint powers boards established under sections 1 4.491 to 124.495, common schOol districts No, 323 (Franconia) and No. 815 (Prinsburg), all towns (townshts) and . all special taxing districls must have their pTO~osed property tax levy certifie to the county auditor on or before September 15, 19 2, but they are exempt from the public hearing and publication requirements under Truth in Taxation. 3, Market value based referendum taxes must be certified separately from the rest ofacity's proposed property tax, :) Preparation and Mailing of Parcel Specific Notices 1. Parcel specific notices must be prepared by the county auditors in all 87 counties this year, and must be mailed by the county treasurers by first class mail to the ~roperty owners in each county after NovcmbeJ' 10, 1992 but no later than November 4, 1992, These notices will infonn the Eroperty Owners that their county, school district and city g: the proper~ is located wit in a city) will soon be holdin~ public hearinre to discuss t eir propose property taxes and proposed budgets for t e taxes payab e year 1993 (current school year budgets in the case of school districts), The reason that these notices are called parcel specific is that they show tbe property taxes that would be levied on each individual parcel if the property taxes as prc:fcosed by the coun~, school district, ci~ or town and special taxin~ districts lII'e in fact a o,Pted as their fina prOl'erty tax levies or the taxes payable year 1 93. They are like Ii preliminary tax statement for the parcel. . 2. Each parcel specific notice must clear~r, inform the taxpayers of the years to which the market values shown on the notice app "i, and that these market values are final values. .2- . ---.- ~- , 3, Each parcel specific notice prepared for residential or agricultural property must state whether the property is classified as homestead or nonhomestead. ' . 4. The statutor; deadline for mailin~ these farce! specific notices is after November 10, 1992 but no ater than November 4, 199 . ' Apportioning the Costs of Par eel Specific Notices 1. The law allows a coun~ auditor to apportion the cost of preparing and maiIinfparcel ~ecific notices (aswel as the costs of other coun~ auditor services under the ruth in axation Law) to the school districts and cities an towns within the county (and to the county government itself), One-third of the costs may be allocated to the cities and towns within the county. These costs are to be apportioned among the cities and towns in 1992 based upon the number of parcels within each city or town within the county, . Publication of Proposed Levy and Public Hearing 1 1, Each city must publish a notice not less than 2 hllsin~ss days and not more than 6 business i j days prior to thc public heari~ allllOunCin! the date, time and place of the hearing, and J invitIng the publIc to attend, e publishe notice no longer has to inform the pu15lic of the city's -fJroposed property tax levy for the taxes payable year and the percentage ~-I . increase. he notice must state the city's intent to discuss its proposed property tax levy I . and proposed budget for the taxes p~able year 1993. (Cities of 1,000 population or less are allowed to post a notice in lieu 0 publication.) I >'. 2, The notice must be ~ublished in a newspaper which is circulated throu~hout the city. I ~ ':l Publication in mOre t an one newspaper may be necessary to reach the pu lie in all areas <:; of thc city. ;t ~~ 3. It is not necessary for a city within the seven-county metropolitan area to publish its .'4 ~ '..~ notice in the Minneapolis Star Tribune or in the St. Paul Pioneer Press if there is a local .f newspaper (or a set of local newspapers) that meet the publishing requirements. ;% .~t 4. The newspaper must be onc which pUblishes local and/or state news articles, although it :~ ;.~ .", . may publish other types of articles as well. The subject matter of the newspaper must .,.,. :,'.;w appeal to a general audience. The newspaper must not be one which has a limited subject :r maller or which appeals to a limited audIence. S, The newspaper must be one which is published at least once a week. >~ 6, The newspaper must be mailed or hand delivered to its readers. -.r! ".! 7, The notice must not be printed on any page of the newspaper where legal notices and i ~ c1a~sified advertisements are published. ' ;1 ,-.-:t;. 8, The published notice is subject to specific reCluiremenUi regarding the text, as well as the <~;i .",:~f . size and styleof7.pe. A sample notice and "Instructions to Newsgaper" have been given -~+~ to all cities over. ,000 P1ulation, The text and format of the pu lished notice must not <~i~ deviate from the text an format of the sample notice. . '>".;/'" -3- : \;t :"-.SJ~ -..-.; - . ,. - c..-----___"-......,........._.. ,.,',."" " '. *'" Allowable "Add-on" Levies )/ 1. The fOllowinfc levies by statutory authorization may be "added-on" to the city's propbsed . property tax ery and result in a final levy that is greater than the proposed levy; )f: (A) Levy increases approved by the voters at a referendum after the proposed levy was ~ certified; (D) The amount of a levy to pay the principal and interest on bonds issued or approved by the voters under M,S, 475.58 after the proposed levy was certified. This applies to bonds approved by the voters after the proposed levy was certified, as well as to bonds not requiring voter approval as provided in M.S. 475.58 that were issued after the proposed kv)' wtu. \:cllificJ. Tlill; Jut's nut apply to capital notes or certificates of indebtedness; (C) The amount of a levy to pay the clean up costs due to a natural disaster that occu.rred after the proposed levy was certified, if the city appeals to the Commissioner of Revenue for the authorization to make this additional levy and receives the Commissioner's approval. The Commissioner's approval may be in the amount requested or in a Jesser amount determined by the Commissioner based upon the infonnatiol1 submitted in support of the appeal, The Commissioner's decision is final; and CD) The amount ofa levy to pay the costs of a tort judgment that became final after the proposed levy was certifie,d, if the city appeals to the Commissioner of Revenue . for the authorization to make this additional levy and receives the Conunissioner's approval. The amount requested cannot exceed the lesser of$50,OOO or ten percent of the city's proposed property tax levy. The Commissioner's approval may be in the amount requested or in a lesser amount detennined by the Commissioner based upon the information submitted in support of the appeal. The Commissioner's decision is final. Cettlfication of Final Property Tax Levy 1. Each city within the COUllty must certify its finalcbopertb tax levy to the county auditor no later than 5 working days after December 20 ecem er 28, 1992), No exceptions or extensions will be gran ted, " 2, Market value based referendum taxes must be certified separately from the rest of the city's final property tax levy. 3. The fmal property tax le~ certified by a city cannot exceed the proposed property tax levy except as the result of one or more of the allowable "add-on" levies mentioned aoove. . .5- ,- Penalty tor- Violation ot TI11th in Taxation 1. A penalty is to be imposed if a city serious7aviolates the Truth in Taxation Law. Exam~les of serious violations are as follows: (a) allure to p,ublish a notice prior to the pu lie . hearing. (b) failure to hold a public bearing, (c) flUlure to allow the public to speak at the hea~ and ~) failure to complete and submit a Truth in Taxation compliance form (Fonn to t e Department of Revenue. The penalty for a serious viOlation of the Truth in Taxation Law for payable 1993 is to reduce the ci~'s property tax levy for the taxes pa)tble year 1993 to the amount of its final certified evy for the taxes payable year 1992. the penalty is imposed, the county auditor must use the city's payable 1992 final certified r'ilerty tax 1 err when determin- ing the city's payable 1993 tax rates under M.S, 275.08. f e City'S fina certified levy for the taxes payable year 1993 is egual to or less than its final certified levy for the taxes payable year 1992, no penalty is Imposed, 2. If a city inadvertently commits a significant error somewhere in the Truth in Taxation process, it is often possible to either repeat some of the steps of the G,rocess or to take some remedial action to avoid the penalty. The Department of evenue must be contacted immediately if this situation arises, ~ tlf pages . &, t r.: I ~ \ '1 . . , , '., .. . -6- - .. . . CITY OF ARDEN HILLS ~ DATE: August 27, 1992 ro: Mayor and city Council FRCM: Catherine J. Iago, 1lctillq Clerk Mmi.ni.stra.tor lJ/ SUBJD::T: salary History - Deputy Clerk/Zoning 1\dmini.strator 'lhe following is the salary history for the Deputy Clerk/Zoning Administrator position: DATE l\M)UNT PERCEl'lT OF INCREASE 9/3/86 $25,001. 64 start 3/3/87 25,991.28 5% (6 months) 1/1/88 27,289.60 5% 1/1/89 29,203.20 7.01% 1/1/90 31,720.00 8.62% 3/3/91 36,067.20 13.70% . Pending a positive performmce evaluation, council may detemine a salary in=ease is warranted. Movement to step 5 of the 1992 Pay Plan ($39,089.00) would be an 8.38 percent increase. GJI/ts Attachment . ---- . . 1990/1991 GOALS 0 A Records Retention Schedule was implemented on January 1, 1991, and remains ongoing, 0 The procedures manual for Planning Commission Applications was also implemented, 0 Undertook new duties relating to assessments of City improvements - not included in job description, 0 Review Zoning Ordinance with Planning Commission Subcommittee, 0 Time Management class was not completed, 1991/1992 GOALS 0 Continual Work on Records Retention. 0 Survey Sign Permits and Fees - Currently working with Planning Commission and Planner to revise Sign Ordinance, . 0 Computerization of Planning files - began installation of data in computer; anticipate completion in 1993, 0 Continued review of Zoning Ordinance with Planning Commission, 0 Word Perfect Intermediate class was not completed, 1992/1993 GOALS 0 Orientation and establishing work program with new Administrator. 0 Develop Policy Manual for staff. 0 Implement Citizen Information Manual on City Hall operations. 0 Improve organizational skills by attending time management class, 0 Continue Records Retention Program, 0 Complete computerization of Planning files. . '.i.e. (' ~ , , . . ~/'1()-1/ - . EMPLOYEE PERFORMANCE EVALUATIO f1+~~ fAb ~i!zo t'I'tC - I' " \J 3.d. SUBTOTAL I i2L~~.4__ ~~5 SUBTOTAL II SUBTOTAL III SUBTOTAL IV 3,;1$ OVERALL RATING. (Add subtotals and divide by number used,) SCALE Outstanding 4.25 - 5,00 Exceeds 3,50 - 4,24 Fully Meets 2.75 - 3,49 :3,.;d Needs Improvement 2,00 - 2,74 ! Unsatisfactory 0,00 - 1,99 .'-'. GOALS OR PERFORMANCE STANDARDS FOR UPCOMING YEAR (Mj;'imum 2, Maximum 8) 1. ~ ~,- 9Mv /, /;1'1/ - ~L. ~ , 2. ~~"""-::~ ~PA -/M/ ~.M/~:J 3. .~ ~ I, /9'1/ I '&4Y,,L, ~#~~.tM ~ ~ ~ ~ ;::> 4, -rru;,M.)P./I ~~ ~ ~3 rU'~ 5. 6. I 7, I; . 8. i I . II I I II , )tbJ~ ( {/Lie. . t ~ 171 2- _ , P~'>'t:u.(J . CITY OF ARDEN HILLS s~"""~"'c,..",..,,.-< ...:::: ,..J-- e MEKIlANDUM. DM'E: August 31. 1992 TO: Mayor and COImOil FR!:.t4@ Terry Post. city 1\cCOlmtant SllIloJ'EX::T : July 1992 ManagEllleIlt Financial S\lDIIIa.rY At the August 27, 1992 Finance Committee meeting, I took an action item to forward the attached report to Mayor and council. This summary report has been an ongoing project of the Conunittee and has evolved into it's present fonnat. Tom steele has been particularly involved in getting this report prepared on a timely basis and should be commended. The entire Finance eonunittee would welcame any input you may have regarding the management report's fonnat and usefulness from your perspective. . TRP:rk cc: Finance eonunittee . ,] Ii I , , ._.. --' .'-. .- . CITY OF ARDEN HILLS - MANAGEMENT FINANCIAL SUMMARY - July, 1992 . * Projected positive impact of Bethel College building permits ($50K) will be more than offset by projected shortfall in delinquent property tax collections ($55K). * General Fund Administrative Office department expenditures positive impact of salary fringe and training underspending ($14K), more than offset by overspending for contract temporary employees ($17K), supplies ($5K) and bank service charges ($3K), data processing fees ($2K), and unemployment insurance ($2K), * General Fund storm Sewer department overspending by $8K for engineering fees related to ground water managerrent report. * PIR (501) Project standing to date: Tiller Lane $69K; old Snelling $66K; Keithson Road $33Kj W, Round Lake ($5K) and Arden Place ($2k). * Water and Sewer revenues not carparable at this point in time. Water has 3 quarters billing (4Q91, 1;2Q92) while Sewer effectively only has 1.5 quarters billing (4Q91 , 1Q92 less 2Q92 transfer out to water). 101 REVENUE ALL REVENUE - YTD 700 4500 600 4000 . 500 3500 8 400 3000 0 8 2500 ~ ~ 300 ~ 2000 ~ 200 1500 100 1000 0 500 TAX LIC GOV CHG OTH TRA San Feb Mar Apr May Jun Jut Aug $ep Oct Nov Dec REVENUE CATEGORY D Plan .. Actual Month ..... Plan ...... Actual 101 EXPENDITURES 100 ALL EXPENDITURES - YTD 5000 80 4500 4000 8 60 3600 3000 ~ 8 ~ 40 2500 ~ <It 2000 . 20 1500 1000 0 GOV POL 500 FIR PW PAR TRA EXPENSE CATEGORY San Feb Mar Apr May J... Jul Aug Sep Oct Nov Dee D Plan .. Actual Month ..... Plan ...... Aciual _...J:L I .".1 -.. , . , CITY OF ARDEN HILLS - FINANCIAL SUMMARY - July 1992 . Month Month YTD YTD Variance Variance Actua 1 plan Actual Plan Fav(Unfav) Percent REVENUES - 101: Taxes 671,431 689,464 706,364 716,997 (10,633) -1.5% Licenses & Penmits 22,378 9,027 97,925 78,781 19,144 24.3% I ntergoverrmenta 1 17,437 15,979 19,822 48,936 (29,114) -59,5% Charges & Fines 24,810 3,880 41,686 23,994 17 ,692 73.7% other 1,970 1,185 5,770 12,251 (6,481 ) -52.9% Operat ing Transfers In 117 117 84,163 235 83,928 35763.5% -------------------------------------------------------------------------------------- 101 Revenues 738,143 719,653 955,730 881,194 74,536 8,5% REVENUES - All Funds: 101 738,143 719,653 955,730 881,194 74,536 8.5% Parks 17 ,475 11,467 105,537 131,204 (25,667) -19.6% Serv ices 12,595 17 ,060 44,811 47,544 (2,733) -5.7% Capital Projects 251,581 331,217 434,218 445,436 (11,218) -2.5% Water 198,151 120,068 459,811 262,255 197,556 75.3% Sewer (87,027) (18,787) 211,722 403,032 (191,310) -47.5% Recycle 30,381 0 49,301 30,087 19,214 63.9% -------------------------------------------------------------------------------------- Total Revenues 1,161,299 1,180,618 2,261,1302,200,153 60,377 2.1% EXPENDITURES - 101: Genera 1 Goverrment 48,086 50,544 314,200 350,409 36208,654 10.3% Po Ii ce 40,108 43,007 198,630 281,529 88898.841 30.9% Fire 88,650 0 256,194 248,586 -1608.096 -3.1% . Pub I ic Works 10,332 33,666 96,365 155,354 58988.507 38.0% Parks & Recreation 33,112 50,591 136,288 137,254 966.01468 0.1% Operating Transfers Out 0 0 0 0 0 ERR -------------------------------------------------------------------------------------- 101 Expenditures 220,288 177,815 1,001,617 1,179,131 177,454 15.0% EXPENDITURES - All Funds: 101 220,288 177,815 1,001,611 1,179,131 177,454 15.0% Parks 21,881 68,918 104,523 129,957 25,434 19.6% Services 2,300 774 14,886 15,925 1,039 6.5% Capital Projects 123,851 4,053 281,413 59,771 (221,642) -380.9% Water 129,981 152,219 347,256 421,384 74,128 17 .6% Sewer 65,022 86,959 490,791 481,780 (3,017) -0.6% Recycle 1,955 7,328 31,058 39,119 8,061 20.6% -------------------------------------------------------------------------------------- Total Expenditures 565,284 498,066 2,217,610 2,333,066 55,456 102.4% Net Surplus (Deficiency) 596,015 682,612 (16,480) (132,313) 115,833 NIA INVESTMENT & RETURN I NVESTI1ENT cx:M-ENT 6000 26.00 * Ramsey County May tax settlement, -..... $936,797, deposited directly into 8 4000 - 20.00 l-l Prime Value Money Market Account. .. * Counci 1 reso 1 ved 7/27/92 to ~ 1ii i/t 3000 15.00 . a: internally defease Adv. Ref. Bonds of 2000 10.00 ~ 1985 (315). Add'll urbudgeted prin. .. - pmt. rqd. of $275K. Defeasance wi 11 > ~ c: -. .E be accarp Ii shed during 3Q92. - 1000 5.00 * $535 transferred fran rroney market 3an feb Mar Apr May J\.n Jul Aug Sep Oct Nov Dee'OO to general checking to fund AlP and Month payro ll. .... Invested $1000 ...... Interest Rate '" p..,'L_ .., ~~ ~~ ..t--.I'" ~ . CITY OF ARDEN HILLS ME2DWlOOM D1lTE : August 31, 1992 TO: Mayor and City Council FIlCI{: Catherine J. Iago, 1\cting Clerk 1\dministratorM SUBJEX:)T : ReqUeSt for Tent sale/Clnnm<>rcial sidewalk sale at Zeos CClIlpUter Factory OUtlet located at 3787 No. Lexington Attached is a re::{Uest from Zeos CompUter Factory OUtlet store to hold a tent sale beginning September 3 through Septerober 7, 1992. The City code requires Council approval of this request. A representative from zeos contacted roe last week requesting info:rrnation regarding permit requirements to use tents to advertise their upcoming sale. It is my understanding that no merchandise will be sold fram the tents . I advised Council approval is required for a Tent Sale and re::{Uested the paperwork be suhnitted to city Hall by Friday, August 28, to be included on the agenda. . Manager, steve Larson, came to City Hall this ll'Drning (8-31-92), to suhnit the re::{Uest and attached diagram showing the location of the tents. Ml:'. Larson indicated that he would be present this evening, if COUncil has any questions. IIDXto1MENDATION staff recormnends approval of this application contingent upon review of application by the Fire Chief and the Building Inspector to insure the tents meet all code requirements. ACI'IClN REOUIRED If COUncil concurs, they should pass a ll'Dtion to approve the re::{Uest f= a Tent Sale/Commercial sidewalk Sale at zeos CompUter Factory OUtlet located at 3787 North Iexington Avenue, pending payment of application fee and approval by the Fire Chief and Building Inspector to insure the tents meet code requirements. CJI:rk \: I .~ . t . I - . Cathy Iago August 26, 1992 City of Arden Hills 1450 West Highway 96 - Arden Hills, MN, Dear Ms, Iago, Zeos International and The Zeos Computer Factory Outlet will be running a sale starting on September 3rd and continuing thru September 7th, As a part of this sale we would like to set up two tents in front of the store in the positions shown on the enclosed diagram, These tents would be used basically for visibility however we would like - to offer a hot dog and Pepsi, snack setup in the tent closest to the road, We would like to apply for whatever permits would be required by the city to operate our sale as outlined above, If you require any further information, please contact Steve Larson at 486-1900, - We look forward to working with you to make this promotion success for both Zeos and the City of Arden Hills, Any suggestions would be greatly appreciated, - Thank you very much for your assistance, ~ JIlL \1 Manager J Zeos Computer Factory Outlet ~ r / ,:'~' /.: , / , ......... l / // Ii :/ ' .,V .-,' : .--j /_,<.'.:'>l.,.i//~. ,~ /.:'c..) ~'-~....~" - ._~ I I ~ . CITY OF ARDEN HILLS MEHEANOOM DATE: August 28, 1992 TO: Mayor and city Council J; FRCK: Catherine J. Iago, 1\ctiB;J Clerk Mministrator SUBJD::T: status Report on ~s of the Harstad/city Hall sites and Arden Place Drainage Area I contacted Gordon Ellrquist and Blake Davis, Appraisers, and was advised by I:xlth gentlemen that their schedules would not accammodate appraisals of the Harstad/City Hall sites and the Arden Place Drainage area. I also contacted Bill 0Jshrnan, stevenson-Edwards & Associates, who was reccntUl\E!OOoo by Gordon Elnquist. Mr. 0Jshrnan advised he will forward a quote for appraisal of the aOOve properties to me early next week. For your information, and as a comparison, fees paid to Blake Davis in 1991: . April 1991 - Keithson Easement . . . . . $ 800.00 July, 1991 - Cleveland Ave. Area Assessment. . . . . . . . 1,700.00 CJI/ts i( ~ .\;' . t ,~ !j \i ! .. 1 i .~ ~ . MEMORANDUM DATE; AUGUST 28, 1991 TO: MAYOR AND COUNCIL FROM: CATHERINE J. IAGO, ACTING CLERK ADMINISTRATOR SUBJECT: REMINDER NOTICE - SEPTEMBER 8 WORKSESSION MEETING This will serve as reminder notice of the Council Worksession Meeting to be held on September 8, at 4:00 p.m., for the purpose of discussing the proposed referendum. Architect Denny Probst and Tom Horner, Himle Horner, have confirmed their attendance at this meeting. Accountant Terry Post contacted Tom Trisinski of Juran & Moody, to obtain information regarding the impact of the referendum on the average residence. Terry suggested obtaining these preliminary figures from Juran & Moody may be sufficient at this time, rather than spending funds for Jim Casserly's attendance at the meeting. . I contacted Attorney Filla regarding Council participation in the referendum program. He advised Councilmembers may encourage voters to vote on election day and provide information on the proposed referendum, but cannot encourage voters to pass the referendum. Filla further stated that the City may spend money to provide residents with informational materials relating to the referendum. Attorney Filla indicated he is available to attend the September 8 meeting. If you wish to have the attorney present, please let me know on Monday evening. . l; , f , I ) 'e AGENDA ~~ ARDEN HILLS CITY COUNCIL MEETING COUNCIL CHAMBERS . MONDAY, AUGUST 31, 1992,4:00 P.M. 1. BUDGET WORKSESSION #3 4:00 - 6:00 P.M. 2. PERFORMANCE EVALUATION (CLOSED SESSION) 6:30 - 7:30 P,M. 3. CALL TO ORDERlROLL CALL 7:30 P,M. 4. AGENDA ADOPTION 5. DISCUSSION wrm ARCHITECT 6. APPROVAL OF AUGUST 17 COUNCIL MINUTES 7. CONSENT CALENDAR a. Accept Resignation from Jerry Miller, Chair, Public Safety/Works Committee. b. . Appointment of Election for the 1992 State Primary Election. c. Approve Final Pay Estimate #5 for 1991 North Snelling Avenue Improvements. d. Approve Release of Collateral. e. Approve List of Claims/Payroll, 8. PUBLIC COMMENTS .. PUBLIC HEARINGS KErmSON POND ASSESSMENT HEARING (Continued discussion from July 20, 1992) A. Adopt Res, No. 92-41 Adopting Final Assessment Roll (Revised date 8/31192), 10. UNFINISHED AND NEW BUSINESS A. Accept Bid Information on Arden Place Storm Sewer Improvement. B. Discussion Regarding 1993 Street Improvements. C. Schedule Truth in Taxation Hearings. D. Authorization to Extend Public Works Employee Term of Employment. E. Approve Salary Increase for Deputy Clerk/Zoning Administrator, F. Schedule Council Worksession September 8 at 4:00 p.m. 11. COUNCIL COMMENTS 12. ADJOURN SEPTEMBER MEETINGS OCTOBER MEETINGS September 2 -Planning Comm, 7:30 pm October 7 - Planning Comm, 7:30 pm September 7 -LABOR DAY HOLIDAY October 2 - COLUMBUS DAY - HOLIDAY September 14-Council Mtg, 7:30 pm . October 13- Council Mtg, 7:30 pm .eptember IS-State Primary Election October 15- Public Saf/Wks, 7:30 pm September 17-Public Sfty/Wks 7:30 pm October 22- Finance Comm, 7:30 pm September 22-Park & Rec Comm 7:30 pm October 26. Council Mtg, 7:30 pm September 24-Finance Comm, 7:30 pm October 27- Park & Rec Comm, 7:30 pm September 28-Council Mtg, 7:30 pm . . CITY OF 1lRDm HILUl MEMC.RANOOM DM'E: August 27, 1992 TO: Mayor and city council FRCH: catherine J. Iago, Acting Clerk 1\dministrator LV SUBJEX:T: Salary History - Deputy Clerk/Zoning 1\dministrator The following is the salary history for the Deputy Clerk/Zoning Administrator p:>sition: DATE AMJUNT PERCENT OF INCREASE 9/3/86 $25,001. 64 start 3/3/87 25,991.28 5% (6 m.:mths) 1/1/88 27,289.60 5% 1/1/89 29,203.20 7.01% 1/1/90 31,720.00 8.62% 3/3/91 36,067.20 13.70% . Perx:ling a J;XlSitive perfonnance evaluation, Council may determine a salary increase is warranted. Movement to step 5 of the 1992 Pay Plan ($39,089.00) would be an 8.38 percent increase. CIT/ts Attachment . . MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING August 17, 1992 7:30 P.M. - city Hall CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Sather called to order the regular City Council meeting at 7:30 p.m, Present: Mayor Thomas Sather; Councilmembers Dale Hicks, Thomas Mahowald, Paul Malone, Absent: Councilmember JoAnne Growe. Also present were: Attorney, John Miller; City Planner, John Bergly; Engineer, Bill Westerberg; Acting Clerk Administrator, Catherine Iago; City Accountant, Terry Post. ADOPT AGENDA MOTION: Hicks moved, seconded by Malone, to adopt the August 17, 1992 agenda as presented. Motion carried unanimously (4-0), . APPROVAL OF COUNCIL MINUTES Councilmember Hicks recalled that he voted differently on the two motions on page 10 of the July 13, 1992 minutes than the minutes reflect, and asked the minutes be revised to reflect his "nay" vote on the first motion and "aye" vote on the second motion, MOTION: Mahowald moved, seconded by Malone, to approve the minutes of July 13, 1992 Regular Council Meeting with revisions to page 10 as requested by Councilmember Hicks, and approve the minutes of the July 27, 1992 Regular Council Meeting as prepared. Motion carried unanimously (4-0). CONSENT CALENDAR Councilmember Malone referred to consent calendar item d and noted an incorrect type font was used on the proposed City trail maps. He requested staff use the correct type font prior to printing the maps, MOTION: Hicks moved, seconded by Malone to approve the Consent Calendar and authorize execution of all necessary documents contained therein. Motion carried . unanimously (4-0). a. Proclamation declaring school term 1992-1993 as Stay In School/Stay Off Drugs/Be All You Can Be .i Year I;. 'I " ; Ji; .' 1 , ~ . Arden Hills Council 2 August 17, 1992 b, Acknowledge Receipt of July 1992 Investment Portfolio and Financial Reports, c, Authorization to Purchase Spring and Winter Banners, d, Authorization to Expend Funds to Print city Parks & Trail Maps. e, Adopt Resolution No, 92-56 Declaring Support for the Suburban Area Chamber of Commerce, f. Appointment of Election Judges for 1992 State Primary Election, g. Approve Pay Estimate #2 for 1992 Tiller Lane Improvements, h. Acknowledge Receipt of July, 1992 Ramsey County Sheriff's Department Report. i . Approve List of Claims/Payroll. PUBLIC COMMENTS There were no public comments. PUBLIC HEARINGS . DUNLAP STREET - 1992 COLD IN-PLACE RECYCLING PROJECT ASSESSMENT HEARING RESOLUTION 92-57 ADOPTING ASSESSMENT ROLL RESOLUTION 92-58 AUTHORIZING CONTRACT Mayor Sather opened the meeting at 7:36 p,m. for the purpose of conducting a public hearing on assessments for the 1992 Cold In-Place Recycling Improvement to Dunlap Street. Acting Clerk Administrator Iago verified publication of the notice of hearing in the New Brighton Bulletin on Wednesday July 29, and mailing to affected property owners on Thursday, July 30, 1992. Engineer Westerberg stated: On June 8, 1992, a public hearing was held on the Dunlap Street Improvement project, at which an estimate of $14 - $15 frontage foot assessment was projected. Upon Counci 1 direction, plans and specifications were prepared for the project, and bids were received, The lowest bid received was approximately 30% below the engineers' estimate for construction of the project. The proposed funding for this project is to be 50% assessed to the property owners and 50% paid by the City, with an assessment rate (established by Council on July 13, 1992) of $11.00 per frontage foot. . Acting Clerk Administrator Iago reported that no '21 correspondence has been received with regard to this -'I assessment hearing. There were no comments from the 0> M audience. The public hearing was closed at 7:41 p.m. I . Arden Hills Council 3 August 17, 1992 MOTION: Hicks moved, seconded by Malone, to adopt Resolution No, 92-57 Adopting Final Assessment Roll In The Matter Of The 1992 Dunlap street Cold In-Place Recycling Improvements. Motion carried unanimously (4-0). MOTION: Hicks moved, seconded by Malone, to adopt Resolution No, 92-58 Authorizing Execution of Contract In The Matter Of The 1992 Dunlap Street Cold In-Place Recycling Improvement, Motion carried unanimously (4-0), ROUND LAKE ROAD WEST - 1992 COLD IN-PLACE RECYCLING PROJECT ASSESSMENT HEARING RESOLUTION 92-60 ADOPTING ASSESSMENT ROLL RESOLUTION 92-59 AUTHORIZING CONTRACT Mayor Sather opened the meeting at 7:43 p,m, for the purpose of conducting a public hearing on assessments for the 1992 Cold In-Place Recycling Improvement to Round Lake Road West. Acting Clerk Administrator Iago verified publication of the notice of hearing in the New Brighton Bulletin on Wednesday July 29, and mailing to affected property owners on ~ Thursday, July 30, 1992, Engineer Westerberg stated: On June 8, 1992, a public hearing was held on the Round Lake Road West Improvement project, at which an estimate of $14 - $15 frontage foot assessment was projected. Upon Council direction, plans and specifications were prepared for the project, and bids were received. The lowest bid received was approximately 30% below the engineers' estimate for construction of the project. The proposed funding for this project is to be 50% assessed to the property owners and 50% paid by the City, with an assessment rate (established by Council on July 13, 1992) of $11.00 per frontage foot. f Acting Clerk Administrator Iago reported that correspondence dated August 3, has been received from Scholl's Inc. The correspondence neither opposes or favors the assessment, but lists concerns relating to drainage issues; staff has responded to the correspondence. There were no comments from the audience. Public hearing was closed at 7:47 p.m. Councilmember Malone questioned the nature of the drainage concerns expressed by Scholl's, Inc. Engineer Westerberg stated that Scholl's initially had some concern regarding drainage relative to their driveway, which was addressed by . repaving the driveway. He added that Scholl's present \ concern involves drainage patterns to the north of the ~ driveway. He, expl~ined the measures planned to be taken to I address the s1tuat10n. and stated that he does not I anticipate a problem. t i . Arden Hills Council 4 August 17, 1992 MOTION: Malone moved, seconded by Mahowald, to adopt Resolution No, 92-60 Adopting Final Assessment Roll In The Matter of The 1992 Round Lake Road West Cold In-Place Recycling Improvements, Motion carried unanimously (4- 0), MOTION: Malone moved, seconded by Mahowald, to adopt Resolution No, 92-59 Authorizing Execution Of Contract In The Matter Of The 1992 Round Lake Road West Cold In-Place Recyc1 ing Improvement. Motion carried unanimously (4-0), UNFINISHED AND NEW BUSINESS CASE 92-14: SUP - HOME OCCUPATION 3966 GLENVIEW AVENUE Planner Bergly stated that Case 92-14 is an application for a special use permit (SUP) for a beauty salon home occupation at 3966 Glenview Avenue. He explained the location of the home and that the business is proposed to be operated from the walkout lower 1 eve I of attached garage, . Bergly advised that the Planning Commission held a public hearing on this case on August 5 , where the only public comments expressed were from a neighbor and related to neighborhood security, precedent setting, and potential traffic congestion concerns, Bergly stated that the Planning Commission recommended: 1) Waiving the Development Moratorium because this application meets the requirements of both the existing and proposed ordinance and will not impact development or use of neighboring property, and, 2 ) Approval of an SUP with six conditions suggested by Bergly and a seventh condition relating to allowed hours of operation. He added that the City Attorney reviewed the conditions and made minor language revisions to assure the permit is granted only to the property "owner" (rather than "resident") and operation be allowed only at the 3966 Glenview residence. Councilmember Malone questioned whether it is appropriate to consider an SUP or a home occupation permit. planner Bergly stated that under current ordinance, and the proposed amendments to the zoning ordinance, an SUP would be appropriate. Bergly explained that under the proposed . revision, a home business (such as home office without patrons) does not require an SUP; however, a beauty salon which would depend upon patrons coming to the residence, does require a SUP. Attorney Miller added that typically an SUP runs with the land rather than with the owner, but . Arden Hills Council 5 August 17, 1992 Council could add yet another condition whereby the SUP would expire upon the sale of the property. MOTION: Mahowald moved, seconded by Malone, relative to Case 92-14, to waive the Development Moratorium, and approve a special use permit for home beauty salon occupation with the following conditions: 1. The applicant's State Cosmetology License will be filed with the permit when available, 2, Only one work station will be provided, 3, Only the owner of the dwelling is authorized to provide cosmetology services, 4, The driveway will be used for patron parking (i.e.; no on-street patron parking), 5, There will be no external evidence of the home occupation, 6, Exterior lighting will be of a "residential" type and will not be obtrusive to neighboring property, 7, The business must close by 7:00 p.m., Monday- Friday, and by 4:00 p.m, on Saturday, 8. The special use permit applies only to the current . homeowner and only at the residence at 3966 Glenview Avenue, and 9. The special use permit will expire upon sale of the property at 3966 Glenview Avenue, The applicant, Cynthia Garretson, stated that hours of operation, outlined within condition 7 of above motion, were a compromise during discussions with the Planning Commission, however, she preferred some flexibility of those hours. She added that she has a limited time in which to renew her State Cosmetology License, and is required to note her anticipated hours of operation on that application, Council discussed the issue of whether or not to regulate hours of operation. Acting Clerk Administrator Iago reported that there is one other SUP in the City for a beauty salon; that SUP makes no regulation of salon hours, that salon is still in operation, and there have been no complaints received. MOTION: Sather moved, seconded by Hicks, to amend the above motion by striking condition 7. Motion to amend carried unanimously (4-0). ORIGINAL MOTION: Council then voted upon the original motion, . (made by Mahowald and seconded by Malone) as stated except striking condition 7. Motion carried unanimously (4-0). . Arden Hills Council 6 August 17, 1992 CASE 92-15: SUP AMENDMENT & HEIGHT VARIANCE Il~THEL COLLEGE Council was given an opportunity to view a model of the Community Life Center auditorium proposed to be built on the Bethel College campus. Planner Bergly explained that in 1981, the City granted a special use permit (SUP) for a Master Plan for the college. He added that due to a reconfiguration of the footprint and height of the Community Life Center, staff recommends treating this matter as an SUP amendment with a height variance, Bergly explained the three issues relative to this case: 1) The original Master Plan called for a building nearer to Valentine Lake, however, current shoreland regulations require a 50' setback. The college chose to adjust the Master Plan (requiring an amendment to the SUP) rather than seek a shoreland setback variance, 2) An existing open ditch in the area would flow very close to the edge of the proposed Community Life Center, therefore an underground storm sewer is being . proposed, 3) The City's zoning ordinance allows a maximum height of 35' but spells out four criteria for a variance. For performing arts acoustical and symbolic/image reasons, the proposed building would be 75', which would require a 40' variance, All four criteria for a height variance have been satisfied. (For purposes of comparison, North Heights Church was granted a 30'+ height variance.) Councilmember Hicks asked if Rice Creek Watershed District has considered the water management changes, Bergly stated that his understanding is that everything has been approved except for a Maintenance Agreement, which is currently being negotiated by the attorneys involved. Bergly advised that Planning commission recommended: 1) Waiving the Development Moratorium because this application meets the requirements of both the existing and proposed ordinance and will not impact development or use of neighboring property, and, 2 ) Approval of an SUP amendment with height variance on the conditions that: A) Upon approval, building and roadway changes are made to the Master plan for filing with the SUP, . B) other City approved improvements not incorporated on the Plan, be incorporated on the Plan, C) The new Plan contain City approval date, and D) Rice Creek Watershed District approves a Maintenance Agreement relative to drainage. . Arden Hills Council 7 August 17, 1992 Councilmember Malone opened discussion regarding the height issue. He commented that it should be understood that this is a unique circumstance in that this building provides a monument type building for the entrance to the college and it does not obstruct views of other properties. Dave Lissner, representing the college, emphasized that ln considering the SUP amendment, it should be noted that the concept of the proposed building has not changed from the original Master Plan, He added that it is understood that the height variance would only apply to this particular set of plans. Planner Bergly agreed that if a height variance were granted, it would be attached to this particular set of plans, and any substantial revisions to the plans would require Council reconsideration. Norris Strawbridge, architect for the college, clarified the heights of specific points along the roofline of the proposed building, the maximum point being 7S' height, MOTION: Hicks moved, seconded by Malone, relative to Case 92- . IS. Community Life Center at Bethel College, to: 1) Waive the Development Moratorium, and 2) Approve amendment to SUP relative to the location of the building, on the conditions that: A) Upon approval, building and roadway changes are made to the Master Plan for filing with the SUP, B) Other City-approved improvements not incorporated on the Plan, be added to the Plan, C) The new Plan contain City approval date, and D) Rice Creek Watershed District approves a Maintenance Agreement relative to drainage; and 3) Approve the granting of a height variance of 40' (allowing a maximum building height of 7S'). This variance is applicable only to this structure and granted in support of the unique design of the structure on the basis that all height variance criteria has been satisfied. Motion carried unanimously (4-0). ZONING ORDINANCE AMENDMENTS Councilmember Malone commented that he has some specific . questions relative to this agenda item and would suggest tabling. Planner Bergly stated that at this time, all that is being requested is to begin the process of review of the proposed amendment; indicated that Council may wish to hold a joint session with Planning commission to discuss . Arden Hills Council 8 August 17, 1992 revisions. Malone reiterated this issue should be deferred at least until Council's October or November worksessions, MOTION: Malone moved, seconded by Mahowald, to table the agenda item relating to zoning ordinance amendments, Motion carried unanimously (4-0), RESOLUTION 92-61 - PLANS & SPECS & AUTHORIZING BIDS ARDEN PLACE STORM SEWER Counci I reviewed quotes compiled by Public Works Superintendent Winkel for the cleaning of Arden Place storm sewer. Councilmember Malone commented that if a final attempt is made at unclogging the existing pipe in the Arden Place area, at a cost of approximately $100 per hour, it would be prudent to try for a limited number of hours rather than spend significant money to no avail. Councilmember Mahowald said he recalled specifically directing the Public Works Department, during the last discussion of this matter, to accomplish one final attempt . to unclog the pipe assuming a reasonable cost, He suggested that, in the interest of time, Council authorize advertising for bids for the Arden Place storm sewer project, in case the attempt to unclog the existing pipe is unsuccessful. Beverly Aplikowski, 1742 Gramsie Road, stated that any time an attempt is made to unclog a pipe, there is the risk of breaking the pipe, which will require immediate attention to provide some kind of drainage system. She supported Council action to advertise for bids now, in addition to directing staff to make a final attempt to unclog the existing pipe, MOTION: Mahowald moved, seconded by Hicks, to adopt Resolution 92-61 Approving plans and Specifications And Ordering Advertisement For Bids In the Matter of Arden Place Storm Sewer Improvements, Motion carried unanimously (4-0). MOTION: Malone moved, seconded by Hicks, to direct the Public Works Department to bring in a firm within the next two weeks to attempt to unclog the existing Arden place pipe at a maximum cost of $500, Motion carried unanimously (4-0) . . Councilmember Mahowald commented that the Public Works Superintendent is on vacation for the next couple of weeks. Acting Clerk Administrator Iago stated that she will forward Council's direction to Public Works Foreman McKinney. --- 0;., . Arden Hills Council 9 August 17, 1992 COUNCIL COMMENTS CITY HALL SITE Acting Clerk Administrator Iago advised that, per direction to solicit quotes for an appraisal on the existing City Hall site/Harstad property/Arden Place drainage area to be accomplished in a speedy fashion, she received one quote from an appraiser who could perform the work in a timely manner. She added that there Were other appraisal companies contacted who Were interested in providing a quote but Were unable to perform the work expediently, Councilmember Mahowald commented that he questioned whether there is an immediate need for an appraisal, so perhaps it would be appropriate to solicit additional quotes. Council concurred and directed Iago to solicit additional quotes. KUNZE DRAINAGE ISSUE Councilmember Malone drew attention to a drainage issue reported by Robert Kunze, 4073 Valentine Court, in his July . 17, 1992 letter, and asked what action was taken in that regard. Acting Clerk Administrator Iago reported that Public Works Superintendent Winkel has had conversations with Mr. Kunze and sent a letter in response; she would forward a copy of Winkel's correspondence to Council, RESIDENT LETTER REGARDING ANNUAL FEE FOR WATER TESTING Councilmember Malone drew attention to correspondence received from Arden Erickson, 1555 Briarknoll Circle, wherein Mr. Erickson expressed opposition to the annual fee of $5,21, (recently mandated by the Minnesota Department of Health to cover the cost of testing drinking water) which will be collected through City utility billing. He directed staff to respond to Mr, Erickson by acknowledging his correspondence. FERNWOOD AVENUE WATER TOWER Councilmember Malone referred to a letter dated July 31, 1992 from the City Engineer recommending inspection and testing of the interior of the Fernwood Avenue water tower at an estimated cost of $3,000. He suggested waiting until the City's south water tower is paid for before incurring costs relating to the Fernwood Avenue water tower. . ARSENAL SITE Councilmernber Mahowald reported that a meeting has been arranged with Congressman Vento on August 26, 1992 at 9:00 . Arden Hills Council 10 August 17, 1992 a,m, regarding assistance in procuring the arsenal property. Updates were given regarding attempts to arrange like meetings with Senators Durenberger and Wellstone. Staff was directed to follow up in confirming those arrangements, SALARY INCREASE - PARKS DIRECTOR Mayor Sather reported that Council, immediately after adjournment of the July 27, 1992 Council meeting, met in closed session to perform a performance evaluation on Park Director John Buckley. He added that as a result of that performance evaluation, Council consensus was to approve a salary increase. He suggested Council make a motion to formally approve the salary increase. MOTION: Mahowald moved, seconded by Hicks, to approve a salary increase for Parks Director John Buckley, to Step 3 of the 1992 Pay Plan, retroactive to July 1, 1992. Motion carried unanimously (4-0), APPOINTMENT OF CLERK ADMINISTRATOR . Counci 1 was provided with correspondence from the Brimeyer Group, (a firm hired to assist the City in filling the City Administrator vacancy) which recommended Council appoint Dorothy Person as City Clerk Administrator. The correspondence outlined the final salary and benefit package negotiated between Ms. Persons and Brimeyer (on behalf of the City), and stated that Ms, Persons is prepared to begin employment September B, if appointed this evening, MOTION: Mahowald moved, seconded by Hicks, to accept the employment arrangements, as stipulated in the correspondence from Brimeyer Group, and approve the appointment of Dorothy Persons to the position of City Clerk Administrator, effective September B, 1992. Motion carried unanimously (4-0) . ADJOURN MOTION: Mahowald moved, seconded by Hicks, to adjourn the meeting at 8:45 p,m. Motion carried unanimously (4-0) , Thomas R. Sather, Mayor Catherine Iago, Deputy Clerk NOTICE OF MEETINGS: . Budget meetings will be held August 19 & 24, 1992 at 4:00 p.m. The next regular Council meeting will be held August 31, 1992 at 7:30 p.m. at City Hall. ~ . August 13, 1992 TO: Arden Hills City Council and Dan Winkel FROM: Jerry Miller~/Vl Due to commitments that prevent me from devoting sufficient time to effectively serve as Chair of the Arden Hills Public Works and Safety Committee and a desire to pursue other interests; it is with regret, I am resigning from the subject committee effective immediately. I have enjoyed working with Public Works Supervisor Dan Winkel and Council Liaison JoAnn Growe in addition to every current and past PS&W committee members since 1988. I'd like to thank the Mayor and the city Council for their support (and non-support) . through the years. There is a great nucleus of people currently serving on this committee, committed to improving Arden Hills. My plans do include the desire to volunteer for positions with Arden Hills city government as they arise in the future, Thank you for a great five years of experience and education. . .' ... . CITY OF 1\RDEN HILLS MEH:IU\NOOM Dl\TE: 1lUgUSt 26, 1992 TO: Mayor and city council FRQ{: Catherine J. Iago, .l\cting Clerk 1\dmi.ni.strator~' SUBJECl': llppointment of Mditional Election Judge for September 15 state Primary Election A list of Election Judges to serve at the Primary was adopted at the August 17 Council meeting. I am recornrnenjing the appointment of an additional new judge, Jeanne Berger, 3140 Shorewood Drive, to serve at the 1992 state Primary Election to be held September 15, 1992. ACI'ION RIDUIRED: 1 If Council concurs, they should pass a motion unier the Consent Calendar - to appoint an additional Election Judge. }, CJI/ts . Attachment K; 1: Al N'a 14, tr< 'ha 44 rd ,bE 14 de '," ~ "ell I<~ j ~8 ~ !er t, , , ! N f I . . riJIIt!itii'-:J CONSULTING ENGINEERS Maier Stewart & Associates Inc. August 25, 1992 File: 520-019-30 Honorable Mayor and City Council City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 RE: RELEASE OF FINAL RETAINAGE NORTH SNELLING A VENUE STREET IMPROVEMENTS Dear Council Members: Please find attached Final Pay Estimate No.5, in the amount of $10,125,20, for the above- referenced project. This estimate is the release of the retainage withheld from the contractor, . as they have submitted the necessary paperwork which has been submitted to Mr. Terry Post for the appropriate action. This estimate does not include any new construction work. We respectfully recommend payment of Final Pay Estimate No. 5, in the amount of $10,125,20, to Midwest Asphalt, lnc, This represents completion of the project. We will be in attendance at your August 31, 1992, City Council meeting if you have any questions. Sincerely, ASSOCIATES, INC. 4~ Mark J. Graham, P,E, MJG:tp Enclosure cc: Mr. Terry Post, City of Arden Hills . 000-2601.aug 19S9 SLOAN PLACE, SUITE 200, ST. PAUL, MINNESOTA 55117 612,774-6021 9600 SHELARO PARKWAY, SUITE 102, MINNEAPOLIS, MINNESOTA 55441 612-546-0432' Equal Opportunity Employer . . . PARTIAL PA!"ENT ESTIMATE ----------------.------- I ,-fINAL fRO!: 71B/91 TO,7m191 COIiTRAtlOR: mml ASPHALT, lliC. DiNER: CITY Of ARlEN HILLS PROJECT: 1991 NORTH SNELLINO AVENUE I"PROVE"EIiTS (,10-019) commDIi IAlE A"OUHT Of CONTRACT omINAL: bD CALEIiIAR lAYS ORIGINIL: U97~294.00 REVISED: REVmp: i137,19UO mM : CDHlRlCl ITEMS : TNISPERIDD ; IDIAl lD DATE , ___________________________________,___________________________1_____________________________________.1__________.________._.________.________ , , , NO, IESCRIPlION : UNIl SUANT IIY UIiIT :SUANlIIY A"OUIiT TOTALIPERIOD : OUAIiIIIY A"OUIiT TOIAlITOIATE , PRICE , , , , , ___________________________________1__________________________.1______________________________________1_______________________________________ , , , SCHElULE l.O mm mmmliTS -----------------.-------.---- 1 RUOVE mU"IlItJUS PAVmNT SY 7100 MO 0 0,00 7S17.38 7044.64 1 COnnON EXCAVATIOIi CY ,410 3.S, D O.DD BiBO.16 33419.00 3 SUISRAIE P[REPARATIOIi RdSh 19 1..00 0 0,00 18.78 147UI . 4 AGGRESATE BASE CLISS , TIi 4150 '.00 0 0,00 7895.44 39477,10 , lASE COURSE "II. TYPE 31 TIi 1710 H.IO 0 0.00 1541.1S 14674.BI blEAR COURSE "II, TYPE ~1 TIi mo 17.90 0 0.00 13n.B7 13b97.17 7 BIT. TACK COAT SAL m 1.10 0 UO 614,31 m,7~ I b' COliC. IRIVEIAY APRON SY 56 01.00 0 0,00 11l.l5 668UO 9 I' ~IT. IRIVEIAY APRON SY 300 4,70 0 0.00 IOU, 944.47 10 CONC. CURl l SUITER Ob18 Lf 6000 UO 0 0.00 6042., 1779,,50 II SOIIIIi6-LAIN l ILVI, SY mo 1.2, 0 0.00 2611 5891.1, 11 SEEDlHI At 0.3 ,m.oo 0 0,00 1.j 13281.50 13 AIJUST "ANHOLE EA 7 100.00 0 0.00 11 1100.00 14 RECOIiSTRUCT "ANHBLE Lf 5.4 132.15 0 0.00 1.4 31U~ I, AIJUST lATER VALVE EA 3 140.00 0 0,00 6 140.00 16 HYIRANT EITEIiSION Lf 1.5 372.00 0 0.00 3.j 1301.00 17 RETAINTNG VALL Sf 600 12.,0 0 0.00 637.5 796U, 18 RELOCATE EI. "AILBOl EA i 30.00 0 0,00 6 180 .00 19 RE"OVE EI. BARRICAIE LS j 150.00 0 0.00 j 1,UO 10 REHOVE El. II' CHP Lf 14 ,.30 0 0,00 46 243.BO II RE"OVE EI. 1,' CHP Lf 30 ,.30 0 0.00 30 m.oo 21 SIGNlli6 LS I m,.oo 0 0.00 I 1715,00 13 STRIPlli6 LS I 715.00 0 0.00 1 715.00 -------------- --------------- T SCHEIULE l.0 mm IHPRBVUENTS--Tolil iO.OO 1102.031.92 SCHEIULE 2.0 SIORH SEIER IHPROVEnENIS ________.__.._RRR_____________ . 1 15' RCP, CLASS III If 260 1l.1, 0 0,00 150 5311.50 2 14' RCP, CLASS III Lf 10 21.70 0 0.00 1b m.l0 330' RCP, CLASS III If 1, 31.90 0 0.00 16 m.~1 j 3b' I ,S.5' RCP, CLASS III Lf jj 63.15 0 1.00 16 1010.00 l I,' RCP fLAREI EHI SECTIOH EA 1 ~IO.II 0 1.00 j 411.00 6 24' RCP fLARED EHI SECTION EA 1 640.00 0 . 0.00 1 MI.II .. . 1m : CDNlRncT ITm , THIS YfRWD , Tom TO DATE , , _______________________________~___:----w-------------_________:______________________________________;____________.__._._____________________ HO, DISCRlPilOH :UliIi UUAliiIiT UHIT :OUAHTliT AlDUHT TOTAl/IERIDD :UDAHTITT AMUNT TDTAlliDDATf , mCE , : , , _ _ _ _____ ___ _ __ _ __ _ _ _ _ _ _ _ __ _ _______ _ ; _ _ _ ___ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ___ ~ _ _ _ ____ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _____ _ _ __ __ _ _ _ _ 1 _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ __ ___ _ _ ~ _ _ _ _ _ _ _ _ _ _ _ , 7 27' CATCH BASIN EA " m.oo 0 0.-;0 -, mo,ou , , S 4S' lAHHOlE EA 1 m.oo 0 0,00 1 1700,00 1 COHSTRUCT IN ON EX. STURI fA , 1010.00 0 0.00 1 2~2U.C~ 10 CUHH, TO EX. STORl lH ER 1 m,uu 0 O.DO I ~2~.O9 --.--.--.--.-. .-.-------.--.- T SCHEDULE 1,0 STORl SEVER IlPROVElEHTS--T,I,] 10,00 111,947,10 SCHEOUlE ),0 SAlilTART SEVER IlPROVElEliTS ------------------------------ I CONNECT TO EX, SANITARY SEVER EA 1 115,00 U 0,00 2 410.00 1 0' PVC, B-I0' DEEI lF 100 1~.9~ 0 0,00 jJ m.J~ J 0' SEVER PLUG EA 2 ~J.OO 0 0,00 I ~J,OO 4 4' SERVICE PIPE lF ~O 13.80 0 0,00 j2 717.60 -------------- --------------- T SCHEIUlE 3.0 SANITARY SEiER IIPROYEIENIS--I,I,1 10.00 12,04~.9~ SCHEIUlE 4.0 VATER lAIN IllROVElENTS ---------------------.-------- I 0' TAPIIlIll m EA I Im,oo 0 0.00 I Im.OO 1 I' vmR SERVICE CONN. ER j m.oo 0 0.00 I m.oo . J 8' mER 14IN lf Il 21.2~ 0 0,00 10 m.jO 4 j' VATER SERVICE lf j~ jJ,80 0 0.00 Ij 107.00 j 8' VATER PLUG !A 1 ~.~"OO 0 0.00 1 6j.00 -------------- --------------- I SCHEDULE 4.0 VATER lAIN IlPROVEIENTS--T,l,1 10.00 11,ISUO SCHEDULE j.O CHANGE ORm NO.1 ------------------------------ I 18' RCP FlAREO END SECTION !A 1 bOO. 00 0 0.00 1 1100.00 1 17' CATCH BASIN U 1 691.00 0 0.00 1 m.oo J 1~' RCP, Cl4SS III lf 1b 21.25 0 0.00 1b 340.01 4 l~' RCP FLARED ENO SECTION !R I 4BO.11 0 1.11 I 480.00 1 CLEARING AHO GRUBBING lS 1 mO.lo 0 0.10 I mo.oo -------------- --------------- I SCHEDULE j.O ,HAHGE OROER NO.I--T,I,I 10.00 Il,110,OI SCHEDULE b.O EXIRA VORl ----.--------.---------------- I BEEHIVE CATCH BASIN EA 1 8>0.01 0 0.01 I 050.10 1 4' PVC ORAIH TILE lF m 8,40 D 1.10 m Jm.10 J REINSTAll fENCE lS I m,OI 0 0.00 1 m.11 4 REPAIR CONCRETE APRON Sf 40 4.9~ I 0,00 40 110.11 j BOULEVARD GRAOIHG lS I m.14 0 0.11 I 25>.14 --------_.---- --------------- T SCHEDULE !,I EXTRA iORI--T,I,I 10,00 14,812.44 . 11.00 1131,237.91 .,i, .'i C'i ;'{ii ~: , .- ,\' ~, ~ . SLWI~1AF:Y _ ____~_ _ _~.*_. __ __ H'.'H'..'..m DESCF:IPTION TOTAL/PEF:IOD TOTAL/TODATE SCHEDULE 1.0 STREET IMPROVEME $0.00 $202.032.92 SCHEDULE 2.0 STORM SEWEF: IMPR $0.00 $13,947.10 SCHEDULE 3.0 SANITARY SEWER I SO.OO tal $2,045.95 SCHEDULE 4.0 l>JATER I-lAIN IMPRO .$0.00 $2,189.::.0 SCHEDULE ::..0 CHANGE ORDEF: NO. $0.00 $5,210.00 SCH~DULE 6.0 EXTRA WORK--Tota 10.00 14,812.44 . ~ THIS FERIOD : TDTAL TD DATE : ------------------:------------------l---.----------------.-: AMOUNT EARNED: $().OO I $230~237.91 : . , , ------------------1-.------------------",-.-----------------, A~lOWH RETAINED: (110,12::..20): S;O.OO : -------------------:------------------l------------------l MATERIAL ON SITE : $0.00 : $0.00 : . . , ------------------1-------------------,------------------1 ~lATER I AI_ DEDUCT. : $0.00 : $0.00 : __________________f__________________,__________________1 , , . PREVIOUS PAYMENTS :......*.......**.*: $220,112.71 : , , , ------------------,------------------1------------------I AMOUNT DUE : $10,125.20 : $10,125.20 : __________________1__________________1__________________I . , , . . --------------------------------------------------------------------------------- --------------------------------------------------------------------------------- I hereby certify that all items and amounts shown by this pay estimate are correct for the work completed to date. CONTRACTOR: ", ""&;:"6'~ TITLE: ~~~~~~~~~~~~~~T~________________ DATE: 7- L 7 -8.2- ----------- ----- --------------------------------------------------------------------------------- --------------------------------------------------------------------------------- Based on the ENGINEER'S on-site inspections as an experienced and qualified design professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined, to the best of his ~~owledge and belief, that the quantities shown by this estimate are correct and that, based on such inspections and Feview, that the work has progressed to the point indicated (subject to an evaluation of such work as a functioning Project upon Substantial Completion, to the results of any . subsequent tests required by the Contract Documents, and to any qualifications stated in his recommendation), and that payment of the amount recommended is is due Contractor(s); but by recommending any payment, the ENGINEER will not thereby be deemed to have reviewed the means, methods, sequences, techniques, or proceedures of construction or safety precautions OF programs incident incident thereto or that the ENGINEER has made any examination to ascertain how or for what purpose any Contractor has used the monies paid on account of the Contract Price, or that title to any of the work, materials, or equipment has passed to the Owner free and clear of any lein, claims!!!, security interests or encumbrances, or that the Contractor(s} have completed their work exactly in accordance with the Contract Documents. ENGINEER: ", :::~J::~':L TITLE: '~ ' ---- -rJ27..r:~L----15~------- DATE: fI-.2./ -1.;2., ------ ----------- ================================================================================= Approved by Owner/Commission CITY OF ARDEN HILLS BY: ------------------------------------ TITLE: . ------------------------------------ DATE: ------------------ --------------------------------------------------------------------------------- --------------------------------------------------------------------------------- ___n_ -- , . CERTIFICATE OF SUBSTANTIAL COMPLETION OWNER'S P . t N 520-019-30 ENGINEER'S Project No??9;9J~~~9.... rOJ ec 0 . . . . . . . . . . . . . . . . . . . Project.. .1.9.9.1. ~9r~~. 2!l!=.1.l.i.n,g. fI.v~... ~~... JlJ1provements CONTRACTOR.. _H .~~~~~~~ .~s.p.h.a.l.t.~. .Ir~:.... ....... _................ ........... C t t F 1991 N. Snellin,g Ave. Contract Date...~~JY.~a.J~~J....... on rac or or....$......Ii.... ...... treet mprov. This Certificate of Substantial Completion applies to all Work under the Contract Documents or to the following specified parts thereof: All work covered under the plans and specifications dated June 7, 1991 for the 1991 North Snelling Avenue Street Improvements in Arden Hills, Minnesota. . To. . . . . . . . . .... .C.i.t.J: .o,f. .Ar.d.e.". ~j]) ~ I.~! ~~!=~9~~. . . . . . .. . . . . . .. . . .... . . .. .. . . . OWNER And To...... ....~i.d.~~s.t. ,A,sp.h~n. ~~l. !~~:............ ........................ CONTRACTOR The Work to which this Certificate applies has been inspected by authorized representatives of OWNER. CONTRACTOR and ENGINEER. and that Work is hereby declared to be substantially complete in accordance with the Contract Documents on June 10, 1992 .... .......... ... .... ....... .... DATE OF SUBSTANTIAL COMPLETION A tentative list of items to be completed or corrected is attached hereto. This list may not be all-inclusive. and the failure to include an item in it . does not alter the responsibility of CONTRACTOR to complete all the Work in accordance with the Contract Documents. The items in the tentative list shall be completed or corrected by CONTRACTOR within ____ days of the above date of Substantial Completion. , i :( i 1 f , I - , . . The responsibilities between OWNER and CONTRACTOR for security, operation. safety. maintenance. heat. utilities, insurance and warranties shall be as foll ows: RESPONSIBILITIES: OWNER: The Owner assumes responsibility for operation and maintenance of the improvements CONTRACTOR: The contractor shall be responsible for any damage or failure of the above facilities other than that which may be attributable to normal wear and tear. The following documents are attached to and made a part of this Certificate: . This Certificate does not constitute an acceptance of Work not in accordance with the Contract Documents nor is it a release of CONTRACTOR'S obligation to complete the Work in accordance with the Contract Documents. Executed by ENGINEER on ........J:.--:d:<............... 19.9.'~. Maier Stewart & Associates Inc. ...............................................................~............... .. ENGIN~ By.....If~..k!:. ...~ CONTRACTOR accepts this Certificate of Substantial Completion on 7.~?-7.:?~ ........... .~iA~e.s.t. f\~pr~H.~fl..~. ]Ps:........ By.!il4t . !3:~~~T CTOR ..................... OWNER accepts this Certificate of Substan ial Completion on ................ .. .. ...... IO" .. .. .. .. .. .. .. .. .. .C.i.ty. 9f .A.r.d.e.n. .H.i.'.'.s. .. .. .. .. .. .. .. OWNER . By........................................................................... .. '. 7' REVENUt . .I.'!o MAilROoM ~ " Form AUG 1 4 19911 IC-134 Minnesota Department of Revenue . Rev. 11/90 Withholding Affidavit for Contractors This affidavit must be approved by the Minnesota Department of Revenue before the State of Minnesota or any of its subdivisions can make final payment to contractors. Company name A$...b~""c:...."'" Minnesota 10 number M,t.w.?s>T GI<l>. 7:2.5;<S54- Address Month/year worK began P. D. EOl-< 5.0\.77 itv"",,.,., ,qq, City Slale Zip Code Monthlyear W(lrll ended .J" ~'f "Noh:...,S f"1t--l 5~ 3-'t;, \"19:>- Please type or print clearly above. This will be your TOlal contract amount: mailing label for returning the completed form. Telephone number Amount still due: ( ) Old you have employees work on this proJect? ~ctnumber: 5.A.f. \87-\0<"-0\ 1--------- -~-- If none, explain who did the work: Proiect location: t'0<t>. S ~~I...L\.f-.lG. A \,I ~. I r. R..b€'i'J 'Hlt..{..$ Proieytowner: C\\"'( 0;= A/l.b~ Htu...c" Address A IU> I>N }-\IU-S /iJ Check the box that describes your Involvement In the project and fill In aI/Information requested In that category: 0 Sole contractor ~._~-- 0 Subcontractor If you are a subcontractor, fill in the name and address of the contractor that hired you: . [2<:J Prime Contractor If you subcontracted out any work on this project, all of your subcontractors must file their own IC-134 affidavits and have them certified by the Department of Revenue before you can file your affidavit. For each subcontractor you had, fill in the business information below. and attach a copy of each subcontractor's certified IC-134. (If you need more space, attach a separate sheet.) Business name Address Owner/Officer f:F. -J2ht.\C"-' 'A;l1tl3 \.N. Cc.:2./o.f't. S'T- fRANK ~er:::.l..\<''''' I",,,- t:.AtoV ~"-^\.A.\~ tilJ S5il-tc. M~ SOlS;" G..,.,..A A'I:. S. CU,SI"''' I""" B ,--",...,,,,,", o.J 1-<"-' sS-"';>'t> t'>.":'. '-(""t.>& l"""c,."CA/""'" l",c. n,r., ss- L._~ bit,"" ~u sH>-> Os.;-I-1....,:, CE;;>.>TU<.- Fo.....,., l^<<.t HIv SSo~s - ~- ~---- I declare that all information I have fi.lled in on this form is true and complete to the best of my knowledge and belief. I authorize the Department of Revenue 10 disclose pertinent information relating to this project. including sending copies of this form. to the prime contractor jf I am a subcontractor, and to anv subcontractors if I am a prime contractor. and to lhe contracting agency. Contractor'ssignalure Title Dale ~ <t "C2.1? .k 0q...J B "- c..._~""'I;'1'l..el.A..~ ~ - I). -"1:>-- For certification, mail original and one copy to: Minnesota Department of Revenue, Business Trust Tax Section Mail Station 6610, SI. Paul, MN 55146-6610 . Certificate of Compliance with Minnesota Income Tax Withholding Law Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has fulfilled all the requirements of Minnesota Statutes 290.92 and 290.97 concerning the withholding of Minnesota income tax from wages paid to employees relating to contract services with the state of Minnesota andlor its subdivisions. 1 S~~""O"~~Mlo~R~"t"Ol ~ .i; ,- f I Stock No. 50001 . /. " ~rlOt REV~ ~ . '!+ MAILROOM MAIL , ;'11';("1. 'il 4 ~VJ\' llUL 2"7_ ,,' w, l.'";{; " - )' '-'-.~ Form IC-134 Minnesota Department of Revenue . Rev. 11190 Withholding Affidavit for Contractors This affidavit must be approved by the Minnesota Department of Revenue before the State of Minnesota or any of its s~~.~Jyisions can make final paY1]1~!lt to contractors. -_.~-_...-~~ Company name F . F. JEDLICKI, INC. 1 MiM"ol' 1698~'7 40 Address 14203 WEST 62ND STREET Month/year work began 8-1-91 City EDEN PRAIRIE State MINN Code 55346 MOnlh/year work ended 8-31-91 --- , Please type or print clearly above. This will be your I TOlal contract amount: mailing label for returning the completed form. $19,519.00 _____.n._____ Telephone number Amount still due: $4300.40 (612 ) 934-7272 Did you have employees work on this project? Proiect number: 520-019 If none, explain who did the work: YES I Proiect location: NORTH <;NF:! JTNe:: .AVE , I ProiE~t owner: CITY OF ARDEN HILL.S I Address ARDEN HILLS, MINN. Check the box that describes your involvement In the project and fill in all information requested in that category: 0 Sole contractor -- ~ Subcontractor If you are a subcontractor, fill in the name and address of the contractor that hired you; MIDWEST ASPHALT CORP., P.O.BOX 5477, HOPKINS, MINNNESOTA 55343 . 0 Prime Contractor If you subcontracted out any work on this project, all of your subcontractors must file their own IC-13~ affidavits and have them certified by the Department of Revenue before you can file your affidavit. For each subcontractor you had, fill in the business information below, and attach a copy of each subcontractor's certified IC-134. (If you need more space, attach a separate sheet.) Business,name Address Owner/Officer ----- -~------+~-- -- --------~------ - I declare that all information I have filled in on this form is true and complete to the best of my knowledge and belief. I authorize the Department of Revenu disclose pertinent information relating to this project, including sending copies of this form, a the rime contractor if I a s onl c, an subco tractors if I am a rime contraclor, and to the contractinq aqency. "" iIle Dale 7 PRESIDENT 7-24-92 -~-------- -.-. For certification, mail original and one copy to; innesota Department of Revenue, Business Trust Tax Section Mail Station 6610, St. Paul, MN 55146-6610 ! . Certificate of Compliance with Minnesota Income Tax Withholding Law -~ Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has ! fulfilled all the requirements.of Minnesota Statutes 290.92 and 290,97 concerning the withholding of Minnesota income tax from wages paid to employees relating to contract services with the state of Minnesota and/or its subdivisions. ~ Signature 01 authorized Department of Revenue ollicial --------~---- .------- Date - ~--~-~ JUL ~ ~ - ..___________~._____ ____,_._ ______ n_..--.-_. ..______",,_' ',__ Slock No. ~ - ,',_ 1<- .:Ir REVENUE /i;.-,..J;,)OM-j M'llr.......,Op J 1\ ..;.....\..... .t.l-t ! . AUG 14 1992,j Form NOV 1 "3 1991 - . ~ IC-134 .. .Mlnnesota ~epartm:nt of Revenue f Rev.9/89 Withholding Affidavit for Contractors ~ . This affidavit must be approved by the Minnesota Department of Revenue before the t State of Minnesota or any of its subdivisions can make final payment to contractors. i , Company name Minnesota 10 number . METRO CURBING, INC. 7349853 Address Month/year work began 8015 Grand Avenue South 10-1-91 City Stale Zip Code Month/year work ended Mpls Mn 55420 11-1-91 Total contract amount: 25,136.00 Telephone number Amount still due: < 612) 881-8924 25,136.00 Oid you have employees work on this project? Yes ...- Project number: SAP 187-106-01 If none, explain who did the work: Project location: North Sae.Ll.lng Ave. Project owner: Cl1:Y or l\rden liJ..LJ..S, Mn Address 1450 West Highway 96 Arden Hills 55112 Check the box that describes your involvement in the project and fill in all information requested in that category: o Sole contractor )(j(j Subcontractor If you are a subcontractor, fill in the name and address of the contractor that hired you: MIDWEST ASPHALT CORPORATION BOX 5477 Hopkins. Mn 55343 . 0 Prime Contractor If you subcontracted out any work on this project, all of your subcontractors must file their own IC-134 affidavits and have them certified by the Department of Revenue before you can file your affidavit. For each subcontractor you had, fill In the business Information below, and attach a copy of each subcontractor's certified IC-134. <If you need more space, attach a separate sheet.) Business name Address Owner/Officer i [ declare thaI all information I have filled in on this form is true and complete to the best of my knowledge and belief. I authorize the Department of Revenue to disclose pertinent information relating to this project, including sending copies of this form, to the prime contractor if I am a subcontractor, and to any subcontractors if I am a prime contractor, and to the contractinQ agency. conlractor'ssignature Metro Curbing I . Title Office Mgr. Date 10-30-91 ~ . . ~ . F rtification. mail to: ' ota Department of Revenue, Business Trust Tax Section Mail Station 6610, St. Paul, MN 55146-6610 . . Certificate of Compliance with Minnesota Income Tax Withholding Law, Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has t .@fUlfllledaUthereqUire.ments of MinnesotaStatute~ 290.92 and 290.97 concerning the withholding. of Minnesota income tax froml wages paid to employees relating to contract services With the state of Minnesota and/or Its subdiVISions. i Ii Signature of authorized Department of Revenue Date _ \9~1 i -<'/ NO'.J 13 ! ------- ~ -w -----.-.-, ._~-~~'~..-.--~-_.~._----<t~~.~., ~ \ ,.:"Li<OOfl, .~ . ".-';:. "ilL "'-0 199Z .. '(1(;'1;1 ,< / Ju.) AUG 1" ~ t tl'" t ~~';"34 Minnesota Department of Revenue' Rev.91B9 Withholding Affidavit for Contractors . This affidavit must be approved by the Minnesota Department of Revenue before the State of Minnesota or any of its subdivisions can make final payment to contractors. J DB NO. ~ name ~ IOnumbel' . I '7663076 Central Landscaplng,lnc ~ ~~beQan 13655 Lake Drive I f\1~ Ic.CiOl ClOy .... r., Code I """""-.... ondod Forest Lake, MN 55025 Ylllf'F. IClC\,;l I Total contracl amounl:: ~ Il;;1S() .(J) Telephone rurtler Amou"ll stiI cbl: (612) 464-2130 ___~ , ' I~O<Y-!.IO Did you have employees work on this project? Project number: (, A 8 - I () \0 . 0 I If none. explain who did the work: .._p,ojcct 1()C,:,i~~: ::.,g&f"""JLtlt1:",_=_AJo 5fnf QQtM1 A I : _ Project owner: C.C'b.\_c.\. M ~ ~ N\ ttiJJ..o ] Address '-,) "1j Check the box that describes your involvement in the project and fill in a1/ information requested In that category: ~ Sole contractor - _._.~._--------- 15.1 Subcontractor If you are a subcontractor. fill in the name and address of the contractor that hired you: rYllCQu1L':.t j1~h.CLQt ~%P-_~~o.l1~ S~T1 -t-lopJlIi\~. fYJ!L"bS 3~3 _~ . 'J Prime Contractor II you subcontradled out any work on this project. all of you~ subcontractors must file their own IC-134 aHidavits and have them certified by the Department of Revenue before you can file your aHidavit. For each subcontractor you had. fill In the business information below. and attach a copy of each subcontractors certified IC-134. (If you need more space. attach a separate sheel.) B~siness name Address 9~,!,~e!/9!!ife-r~ ___~___~___. ---~_.. .-.~-._...._. -,-----_...-. -- ..-... ....... ._-_.._._-_._..._----~-- ,..__ __..._u.._" _.._...~--. .- . -.--- .--- -.-.....---..- . .-----~------ I declare !hal alllnformahon I have tilled in on this lorm is true and complete to the best of my knowledge and belieL I authorize the Depanment 01 Revenue disclose pertinent information relating to this project induding sending copies 01 this lorm, .. _.,--___..._.1_l?__!~!! Prim(X-eC?~ _a~_or a a. ~ntr~c1or. ,a~ ,t,? a,!y..su~.':l!rac10~s. ~t I a~ap_ri.~~_O?ntr.~~~~.__~~.!_~l'!e~~r:!ract~_'!9!.I'9..:...~_ . slgnatul"e Title ~' ookeeper ]...R.7&<9."u_ ~ P " For certification. mail to: ,,' Minnesota Department of Revenue. Business Trust Tax Section . Mail Stalion 6610. St. Paul. MN55146.6610 . Certificate of Compliance with Minnesota Income Tax Withholding Law Based on records of the Minnesota Department of Revenue. I certify that the contractor who has signed this certificate has fulfilled all the requirements of Minnesota Statutes 290.92 and 290.97 concerning the withholding of Minnesota income tax from wages paid to employees relating to contract services with the state of Minnesota andlor its subdivisions. siOnah.;;;-Ora~ed-Depal'lrne;,-~;.R~~en~ ONlCtal _..n_____..____ - .__M_ ---- Dale ~...t. ~ u.~~~~L.~_~_~_~__ - . CITY OF ARDEN HILIB MEH:ImNDUM DATE: August 28, 1992 iU: @ Mayor and city Council FRCM: Terry Post, City 1lcoountant stJElJD:)T : Authorization to Release Collateral The city has required Norwest Bank to pledge securities in the am::Rlllt of $1,000,000, on it's behalf, at the Federal Reserve Bank of Minneapolis. The rationale for requiring this amount of collateral was to have protection above and beyorxJ. the FDIC $100, 000 level for tax settlement checks and saving a=mt balances. The City no longer has a savings a=mt with the bank and is rKM depositing tax settlement checks directly into a goverrunent securities money market account. The City maintains average cash balances in it's general checking a=mt well below the FDIC $100,000 insurance level. . More i1rqx>rtantly, Norwest Bank began changing fees for it's pledged collateral during fourth quarter of 1991. These bank fees are costing the city about $5,000 per year. RECX::MMENDATION The amount of collateral pledged appears excessive. The exposure for loss to the city in the event of a bank failure appears to be nonexistent given the FDIC $100,000 insurance umbrella limit. In addition, the continued payment of unb.Jdgeted collateral fees does not seem to be a prudent use of General Fund financial resources. This matter has been clisc'lssed with the city's external audit=, Al:do, Ab:lo & Eick, and they have no audit objection to releasing the collateral. RIDUESrED ACTION If Council con=s, they should pass a motion under consent to approve the release of $1,000,000 in collateral being held on the City's behalf I from Norwest Bank. .~ , TP:rk . ~ , . ! ~. I i . ! , City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment Summary and Response ... July 27, 1992 Summary of Events Reqardinq the Keithson Pond Proiect The original plat for this property showed a pond located in the area of what is now Keithson Drive and the Crimmins and Magers\Tredal lots. This pond was to have been reconfigured and relocated to the rear of the four southernmost lots on the western side of the plat. The reconfigured pond was to have been sized to hold the incremental runoff generated by the impervious surfaces constructed in the development. Based upon a topographic map supplied by E.G. Rud, it was anticipated that the pond would drain in an overland channel that was, and still is, located behind the Crimmins property. Presumably, this had been the drainage route for the original pond. A weir with an approximate elevation of 972 feet above MSL was planned to meter the runoff. Runoff from the street was to have been channeled to the new pond through piping. When the original plat was acted upon by the Council the developer asked if the City's engineer could be used to design the utility work in the plat. Short-Elliot- Hendrickson, the City's engineer, deferred the request and . was never under contract to this developer for this project. The developer, as is always the case, had two options regarding the construction of improvements (i.e., streets and utilities). Either he or the City could build them, and in the latter case, the costs would be 100% assessed. The former approach was chosen, where the builder installs the utilities and upon approval, dedicates them to the City. In either case, the City's engineers would have overseen the project, which is what Short-Elliot-Hendrickson did. Approximately one year after the original plat was approved, the developer asked that the pond easement area be amended. , Rather than having it extend behind the four southwesterly lots, the pond and its associated easement was to be concentrated in an area between what are now the lots of Magers/Tredal and Crimmins. This area, which was originally platted as a lot, was to be split and attached to the adjacent lots. A drainage easement was to cover this entire area and parts of both adjoining lots. As with the earlier plan, the pond was to drain overland to the southwest in the existing channel. Since the elevation of the channel had been found to be higher than what had originally been "believed, the metering weir was eliminated. Also, since the street runoff no longer had to be carried to the back of the ... lots, its piping was eliminated. This revision was approved. , w ~ i ~ ~ Page: 1 City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment Summary and Response . July 27, 1992 In the spring of 1989, the property owners adjacent to and near the reconfigured ponding area approached the City regarding its unfinished state. In response, the City asked the developer to complete the grading in the easement. He agreed to do so. When the developer attempted to work in the easement area the adjacent residents denied him access. Among the reasons they expressed for doing this were his apparent plans for the removal of trees and other vegetation. The residents then asked the City to solve the drainage problem. In the intervening time the City has developed several solutions to the problem, and each has been subject to criticism by the area's residents. The City has also pumped excess water from the pond a number of times. The City's engineers have now developed a plan for a drainage system that seems acceptable to the residents and goes beyond what had originally been slated for the site. Rather than flowing overland, storm water will be carried in a pipe to an existing pond southwest of the site. Upgraded metering appliances are included in the plan, as are pond . improvements that minimize the removal of vegetation. The improved drainage system will be installed in a easement which is yet to be acquired from George Reiling, the original owner of the platted area, and current owner of the property to the south and west. Apparently, the original plans called for drainage to flow overland across this same property, but no formal easement had been acquired. It may be that the developer assumed the existence of an easement due to the water's previous course across this property. Regardless, the City must now acquire an easement for this improved drainage system. This improvement has been ordered. Benefit, in the amount of $1,500 per lot, is judged to be provided by this improvement. Objections from those residents having the potential of being assessed for this benefit were heard at a public hearing. Their objections and the City's findings regarding them are summarized below. Residents are listed in order of ascending street addresses. Objections should be regarded as having been provided in writing unless otherwise noted. Most oral objections were answered at the June 8, 1992 public hearing, and most of the written objections were restatements of those made orally. . Page: 2 City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment Summary and Response . July 27, 1992 Rainer Rocheleau (4503 Keithson) 1- (No specific grounds for objection.) Ronald and Ana Maria Nelson (4504 Keithson) 1- A share of the development cost was paid in conjunction with the purchase of the property. [Written and Oral] Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations regarding other payments made to a developer or some other party do not affect the determination of this benefi t. 2. Ordinary and necessary inspection procedures were not followed by the City. Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations regarding . inspection procedures do not affect the determination of this benefit. 3 . Assessing area residents for any part of the improvement is improper. Findinq: Those properties that in the Council's judgment benefit from the improvement have been selected for assessment. 4. The property does not abut the pond improvement and will not benefit. Findinq: It is the Council's judgment that the improvement benefits this property by providing necessary storm water drainage. The property need not abut the pond itself in order to benefit from the improvement. Georqe and Jean Crimmins (4509 Keithson) 1- Only twelve properties are proposed for assessment. . Findinq: Those properties that in the Council's judgment benefit from the improvement have been selected for assessment. Page: 3 - ----.-- --- City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment Summary and Response . July 27, 1992 2. (Amended) Property was altered and damaged by the lack of action, and the City has been negligent. [Written and Oral] Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations regarding damage or negligence do not affect the determination of this benefit. 3. Was informed by previous property owner that the City had the funds to pay for this improvement. [Oral] Findinq: A special assessment is levied onto a property based upon the benefit the associated. improvement provides. The City is not responsible for representations made by the seller of property, nor would such statements affect the determination of benefit. Ronald and Nancy Horwath (4510 Keithson) . 1. A share of the development cost was paid in conjunction with the purchase of the property. [Written and Oral] Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations regarding other payments made to a developer or some other party do not affect the determination of this benefit. 2. The property does not abut the pond improvement and will not benefit. Findinq: It is the Council's judgment that the improvement benefits this property by providing necessary storm water drainage. The property need not abut the pond itself in order to benefit from the improvement. Kurt Lawrence (4516 Keithson) 1. The assessment is illegal. (Written and Oral] Findinq: A special assessment is levied onto a . property based upon the benefit the associated improvement provides. Levying a special Page: 4 City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment Summary and Response . July 27, 1992 assessment based upon the benefit accrued is a legal procedure. 2 . The drainage problem existed prior to the purchase of the property. [Written and Oral] Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides. It is the benefit from the improvement that is assessed, and that a deficient drainage system may have been in place when the property was purchased does not detract from the benefit. 3 . The City did not live up to its obligations. Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations of fault do not affect the determination of this benefit. 4. Other alternatives for funding should be explored. . Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides. Other funding alternatives do not affect the determination of this benefit. S . Not all properties that drain into the pond are included in the assessment. [Written and Oral] Findinq: Those properties that in the Council's judgment benefit from the improvement have been selected for assessment. 6 . The developer planned this improvement but the City said it wasn't needed. [Oral] Findinq: The developer never planned this improvement. The original drainage plan called for the pond to overflow overland toward the southwest. 7 . A share of the development cost was paid in conjunction with the purchase of the property. [Oral] Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations regarding . other payments made to a developer or some other party do not affect the determination of this benefit. Page: 5 City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment Summary and Response . July 27, 1992 Toni Tredal and Mark Maqers (4521 Keithson) 1. The City did not live up to its obligations, and other alternatives for funding should be explored - iee" from the developer. Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations of fault do not affect the determination of this benefit. This project is an improvement beyond the developer's plans and consequently funds for it were never available from any other source. 2. The City has been negligent. Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations of negligence do not affect the determination of this benefit. 3 . A share of the development cost was paid in conjunction . with the purchase of the property. Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations regarding other payments made to a developer or some other party do not affect the determination of this benefit. 4. This project is not an improvement. [Oral) Findinq: The drainage in the project area is presently defective. This project will address current problems, and consequently is an improvement. 5. The City released the developer's bond, and did not act in a timely manner regarding this problem. [Oral) Findinq: The developer's bond was released, and it is not clear that it could have been withheld for questions regarding drainage. Neither this nor allegations regarding timeliness affect the determination of benefit regarding this improvement. . Page: 6 City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment Summary and Response . July 27, 1992 James C. and Joan D. Anderson (4522 Keithson) 1. The improvement has been in existence for four years. Findinq: This improvement will not exist until it is constructed, and has not been in place for four years. Regardless, a special assessment is levied onto a property based upon the benefit the associated improvement provides, not the timing of construction. 1A. The City has been negligent and should assume liability. Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides. Allegations of negligence do not affect the determination of this benefit. 2. The City should pursue all other funding alternatives for the improvement before assessing. Findinq: A special assessment is levied onto a property based upon the benefit the associated . improvement provides. Other funding alternatives do not affect the determination of this benefit. 3. The City has been arbitrary and biased in selecting those to be assessed. Findinq: Those properties that in the Council's judgment benefit from the improvement have been selected for assessment. 4. The City has not followed prior practice in determining which parties are to be assessed. Findinq: The City's prior practice has been to assess for improvements based upon the benefits they provide. In this case, the same practice is being followed. 5. The fair market value of the property assessed will not be increased. Findinq: It is the City's judgment that the benefit provided by the improvement exceeds the amount of the assessment. . Page: 7 City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment Summary and Response . July 27, 1992 Richard Foster (4527 Keithson) l. The cost of the assessment in addition to alleged property damage costs is unjust. [Written and Oral] Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides. Allegations of damage are not considered in the determination of this benefit. 2. (Amended) All property benefitted is not proposed for assessment. Findinq: Those properties that in the Council's judgment benefit from the improvement have been selected for assessment. 3 . (Amended) If the Reiling property had been developed at the same time as the Keithson development the cost of this improvement would have been less. Findinq: A special assessment is levied onto a . property based upon the benefit the associated improvement provides. The benefit provided to a property is not affected by the development of adjacent property. Robert and Anne Hill (4528 Keithson) l. The property is neither affected nor benefitted. Findinq: It is the Council's judgment that the improvement benefits this property by providing necessary storm water drainage. 2 . The improvement benefits the entire community. Findinq: The improvement is good for the community, which is why the City is using ad valorem taxes to fund more than 80% of its costs. 3. The improvement corrects a condition that was not the property owners' fault. Findinq: A special assessment is levied onto a property based upon the benefit the associated . improvement provides, and allegations of fault do not affect the determination of this benefit. Page: 8 --- . . City of Arden Hills Keithson Drainage Improvement Objections to Proposed Assessment Summary and Response . July 27, 1992 4. Why didn't the City inform prospective home buyers of the drainage problem? [Oral] Findinq: The City does not oversee property transactions or provide for disclosure on the part of the seller. Michael and Teresa Giel (4534 Keithson) l. Object to the principle and amount of the assessment. Findinq: The amount of the assessment has been determined based upon the Council's determination of the benefit it provides to this property. 2. (Amended) A majority of the lot drains to the north and east, so there is no improvement. Findinq: Some of this lot's runoff drains into the improvement project. Assessments are apportioned based upon the resulting benefit provided to each property. . 3. The City has made errors with regard to this project. [Oral] Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides. Allegations regarding errors do not affect the determination of this benefit. John and Evelyn Lawyer (4539 Keithson) l. The property is not benefitted. Findinq: It is the Council's judgment that the improvement benefits this property by providing necessary storm water drainage. 2 . All property benefitted is not proposed for assessment. [Oral] Findinq: Those properties that in the Council's judgment benefit from the improvement have been selected for assessment. . Page: 9 , City of Arden Hills . . Keithson Drainage Improvement Objections to Proposed Assessment Summary and Response . July 27, 1992 Robert Stennes (4540 Keithson) 1. It is unrealistic to assess property owners for the mistakes that the Council has made. Findinq: A special assessment is levied onto a property based upon the benefit the associated improvement provides, and allegations of fault do not affect the determination of this benefit. 2. A majority of the lot drains to the north, toward Highway 96, so there is no improvement. [Written and Oral] Findinq: Some of this lot's runoff drains into the improvement project. Assessments are apportioned based upon the resulting benefit provided to each property. . . Page: 10 ------- ::t~ , ' , . . CITY OF ARDEN HILLS MEM:mINDllM Dl\TE : August 28, 1992 TO: Mayor and city council ~ FRl:M: Catherine J. Iago, 1lctinq Clerk Mministrator ' SUBJECT: Bid Results of Arden Place stonn sewer ~ts As per the Engineer's letter dated August 27, 1992, Council has the option to award the bid for the Arden Place Drainage I:rrprovements at this time or delay award of bid until an assessment hearing is scheduled. Also attached is =respondence fram Public Works Forel1'aI1 Mike McKinney outlining the attempt by an independent =ntractor to unclog the pipe. Engineer Graham will be available at the meeting to answer any questions and discuss options f= Council =nsideration. ", CJI/ts Attachments e ! i' t , --------- --.-- . rI,/,I~rIitI 00"'",'''0 '"""'" Maier Stewart & Associates Inc. August 27, 1992 File: 520-026-20 Honorable Mayor and City Council City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 RE: BID OPENING ARDEN PLACE STORM SEWER IMPROVEMENTS Dear Council Members: Bids were received and opened at 9:00 a.m. on August 27, 1992, for the above-referenced project. There were seven plan holders and three bids were received. Following is a list of the - bidders and their bids. An itemized bid tabulation is also attached. The bids were requested with the options of providing either reinforced concrete pipe (RCP) or high density plastic pipe (HDPE). Contractor RCP HDPE Ro~So Contracting, Inc. $29,508.00 $26,048.00 Brown & Cris, Inc. 33,520.00 31,528.00 W. B. Miller, Inc. 34,389.00 31,655.00 It would be our recommendation that HDPE pipe be used on this project. We have worked with Ro-So Contracting, Inc., on projects in Lexington, Centerville, and Mahtomedi, and have found them to be very cooperative in completing the work to all specifications. The estimated construction cost presented at the various public hearings for this work was $24,000.00. Discussions with the Contractors indicate that the bid was higher due to the limited work area, particularly along Arden Place in front of 1553 Arden Place. Using the overhead figure of 25 %, the project cost based on the low bid using HDPE pipe is $32,560.00. e 1959 SLOAN PLACE, SUITE 200. ST. PAUL, MINNESOTA 55117 612-774-6021 9800 SHELARD PARKWAY, SUITE 102, MINNEAPOLIS, MINNESOTA 55441 612-546-0432' Equal Opportunity Employer ~ . Honorable Mayor and City Council August 27, 1992 Page Two Based on our experience with Ro-So Contracting, Inc., we are prepared to recommend award of the project to them as the lowest responsible bidder. The City Council, however, may choose to delay this award until such time that an assessment hearing can be held. Attached for your consideration is a resolution ordering preparation of the assessment roll for an assessment hearing and determining the costs to be assessed. The Council also has the option of not assessing the project and awarding the project. I have worked this past week with Public Works staff to again attempt to flush the existing pipe. This work was to be done today by a local contractor chosen from quotes to City staff. Mr. Mike McKinney and I attempted to work with residents on the south side of Arden Place to dig a small hole at a suspected blockage. However, the residents did not grant us access to their property. We will be in attendance at your August 31, 1992, City Council meeting to further discuss this matter. Sincerely, .. MAIER STEWART & ASSOCIATES, INC. 4.uL#~ Mark J. Graham, P.E. MJG:tp Enclosures cc: Mr. Dan Winkel, City of Arden Hills e - BID TABUL!TIOI ----------------------------------- . PROJECT: ARDEN PLACE STORN ORAIlA6E I!PROVE!ElTS O~NER: CITY OF ARDEN HILLS, !IINESOTA OPElIl6 DATE: AUGUST 17, 1991 EI6IIEER: !AIER STEWART AID ASSOCIATES, INC. ---------------------------------------:------------------:-----------:------------:-----------:------------;-----------:------------: !TE! ITE! OESCRIPTIOI : :RO-SO CONTRACTII6, m. :BROWl! cm, m. :W.B. lIlLER, IlC. : 10. :um QUAITITY :UlIT PRICE TOTAL PRICE :UNIT PRICE TOTAL PRICE :UNIT PRICE TOTAL PRICE: : : (I) (I) : (l) ill : (I) (I): ----------------------------------------------------------:-----------:------------:-----------:------------:-----------:------------: SCHEDULE 1.' STORl SE~ER (RCP)' ----------------------------------- 1 11' RC PIPE, CLASS III LF 111 31." W'B." 5.... 11111." 51.11 11644." 111' RCP APROl EA 1 611. .. 611." BI...I BII." 5".11 511.11 3 CATCHBASII, BEEHIVE EA 1 611 ... 611.11 11".11 1111.11 751.11 751.11 1 4S' lAHHOLE EA 1 11..... 1111." 1111." m.... 1111." lA11." 5 CLASS III RAlOO! RIP-RAP CY 3 111." 3.1.1. 111." 311. .. 111." 311." 6 !AlHOLE EXTRA DEPTH (OVER S') lF 1 11.... 111." 111. .. 111. .. 95.1. 95." 7 l' BIT. DRIVEWAY RESTORATIOI SY 6. 1.... m'.1I 11." 71'.11 1.... 611. .. S 3' BIT. STREET RESTORATION SY 111 1.... 411'." 15." 311.... 13." 1611." 9 SOD, TYPE LAWI ! SOULEVARO SY 111. 3.15 651.... 1.5. 3...... 1.15 451'.11 T SCHEDULE 1.' STORN SEWER IRCP)--TOTAl 119,518.11 133,51.... 134,3S9.11 - SCHEDULE 1.1 STORM SEWER (HOPE) , ----------------------------------- 1 11' HOPE PIPE lF m 16." 11648.11 ~6.11 1'618." 45." 1.16.... 111' ClAPROl EA 1 1..... 111." All." 411.11 151.'1 15.... 3 CATCHBASII, SEEHIVE EA 1 611." 611.11 11..... 111... . 751." 751." 4 4S' !!IHOlE EA 1 11.. ... 1111." 11....1 2A11." 1111.11 l~IUI 5 CLASS III RAlOO! RIP-RAP CY 3 111." 318." 111.11 318 ... 111... 318." 6 !AlHOLE EXTRA DEPTH lOVER S') LF 1 111 ... 111." 111." 111.11 95." 95.'1 7 l' SIT. DRIVEWAY RESTORATIOl SY 6. 1...1 m'.I' 11." 711. II 11." 611.11 S 3' BIT. STREET RESTORATIOl SY 111 1'." 411.... 15." 318.... 13.11 161.. .. 9 SOD, TYPE LAWl ! BOULEVARD SY 111. 3." 611'.'1 1.5. 3...... 1.15 451.... T SCHEDULE 1.1 STORI SEWER (HOPE)--TOTAL 116,14S." 131,51S." 131,655." . THE OWlER SHAll AWARD THE SID SASEO 01 EITHER SID SCHEDULE AID RESERVES THE RI6HT TO OETERIINE THE PIPE NATERIAL TO BE USED 01 THE PROJECT. I HEREBY CERTIFY THAT THIS IS Al ACCURATE TABULATIOI OF THE BIOS RECEIVED FOR THE ABOVE IElTIOIEO PROJECT. , /f~~ ~~k . e IAlE: lARK J. 6RAHAl. P.E. DATE: AU6UST 17, 1991 II RE6. NO.: 19131 f .~ ~ .<It.: , , . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION 92- A RESOLUTION DETERMINING ASSESSED COST OF IMPROVEMENT AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL IN THE MATTER OF THE 1992 ARDEN PLACE STORM SEWER IMPROVEMENT WHEREAS, costs have been determined for the 1992 Arden Place Storm Sewer Improvement consisting of a contract price of $26,048.00 and expenses incurred or to be incurred by the City in the making of the improvement in the amount of $6,512.00 for a total cost of the improvement of $32,560.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. The portion of the cost to be assessed against benefited properties pursuant to the Arden Hills City Assessment Policies shall not exceed $32,560.00. .. 2. The assessments shall be payable in equal annual installments and shall extend over a ...- period of five (5) years, the first of the installments to be payable on or before October 15, 1992, with interest at the rate of 8.00% per annum from the date of the adoption of the assessment resolution. 3. The City Administrator with the assistance of the Project Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land, without regard to cash valuation, as provided by law, and shall have available at the City Administrator's office a copy of the proposed assessment roll for public inspection. 4. Upon completion of the proposed assessment roll, the City Administrator shall notify the Council and schedule a public hearing on September 28, 1992, upon the proposed assessment, causing notice of the hearing by publication and mail to be made at least two weeks prior to the hearing. Passed and adopted this 31st day of August, 1992. ATIEST: Thomas R. Sather, Mayor e Catherine 1. Iago, Deputy City Clerk RES-520.026 'f '(. . . . . CITY OF ARDEN HILLS MEHmlNOOM Dl\TE : August 28, 1992 'ro: Mayor and City OJuncil FRCM: Mike McKinney, Public Works Foreman SUBJE::T: Arden Place Drainage ProblElll On 'Ihursday morning, A-I Rootrnaster tried to jet the stann sewer at Arden Place. 'Ihe contractor was able to get water to flow through the line, rot was unable to get the jetter hose through the entire line. Mr. Ray Johnson of 1540 Arden Place infonned us we were trespassing on his property. Mr. Johnson stated he would see the City in court, therefore we discontinUed our efforts to clear the line. Mr. Johnson infonned me that I was trespassing and felt the City needed his pennission to be on his property because there is no easement for this stenn sewer, therefore I infonned the contractor to discontinue jetting. - MM:rk e . rI/,I~ -:J CONSULTING ENGINEERS Maier Stewart & Associates Inc. August 27, 1992 File: 520-000~OO Honorable Mayor and City Council City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 RE: PLANNING FOR 1993 STREET IMPROVEMENTS Dear Council Members: As the City Council is in the midst of budgeting for 1993, it is important that the City consider funding for street rehabilitation and pavement maintenance during next year's construction season. We will be working with Public Works staff in early September to update the rating of each of the streets within the City. Based on our findings, we anticipate bringing a recommendation to your September 23, 1992, City Council meeting as to a possible 1993 construction project. Current - ratings indicate that the next two streets requiring reconstruction are 1) Bussard Court from Snelling Avenue to the west cul-de-sac, and 2) Dunlap Avenue from Ingerson Road to Cannon Avenue. The new street ratings will likely add other streets to this list. It would also be prudent to consider a bituminous overlay and seal coat project in 1993. As you know, it is vital to begin preparation of a 1993 Street Construction Project during the fall and winter of 1992. This allows for preparation of the feasibility study and gathering of the field information so that the necessary public and assessment hearings can be held during the winter. Consequently, bids can be taken early in 1993 and work could begin immediately in the spring. We will be in attendance at your August 31, 1992, City Council meeting to further discuss this matter. Sincerely, MAIER STEWART & ASSOCIATES, INC. ~>ff~ Mark 1. Graham, P.E. MJG:tp e cc: Mr. Dan Winkel, City of Arden Hills Mr. Terry Post, City of Arden Hills 1959 SLOAN PLACE. SUITE 200, ST. PAUL, MINNESOTA 55117 612-774-6021 9600 SHELARO PARKWAY, SUITE 102, MINNEAPOLIS, MINNESOTA 55441 612-546-0432 . Equal Opportunity Employer OOO-27Ol.aug ,...,- CITY OF MU>m HILLS . M!K:IU\NOOM DATE: August 27, 1992 '1U: Mayor and City council FRCH: Catherine Iago, Acting Clerk 1ldmi.ni.strator Dl Terrance Post, City 1\cooUntant SUBJECT: Set Truth in Taxation Hearing and Continuation Dates Please review the attached letter from Ramsey County Department of Taxation am Re=rds Administration regardinJ compliance with the Truth i in Taxation public hearinJ requirements. Please note the listed dates for Ramsey County am LS.D. #621 and #623. The dates selected for the I city must not be in =nflict with the dates already chosen by these I other jurisdictions. staff recamnends possible dates listed below for the City's Truth in Taxation public hearinJ: Alternative Dav Initial Hmo Continuation Hmo .. 1 MorXlay November 30 December 10 2 Thursday . December 3 December 10 ..- 3 Thursday December 10 December 17 ACrION REOUIRED: i i After Council deliberation, they should set dates for the city's Truth f in Taxation public hearinJ am =ntinuation hearinJ. , " Back=ound note: i The date chosen last year for the Truth in Taxation hearings was November 18, 1991. (No subsequent continuation hearinJ was required) . ! i TRP Its I t I ! i .:; i .; . e ~ - ~ - - ~ I' I '-"~-'_'--'-"'--;-----""~~:'1~"':'"_;--:..',~,:;;;::,-",.,.;\..;""",;,~,_~. .. , ., ~':"r----....-f'W"Vr ,"'-"~,,,. , .' - . TRUTH IN TAXATION PlWVISIONS THAT CITIES SHOULD BEAWAREOFFOR THE TAXES PAYABLE YEAR 1993 . Selection ortbe Date, Time and Place fot the Public Heating 1. The county auditor is respoIt~ible for the coordination of the selection of Truth in Taxation hearilW dates for the school districts and cities within the county. The school districts make t eir selections first, and then the cities. No school district or city may select the second Tuesday in December for its hearing date (December 8 in 1992), This date is reserved by law for the counties to hold their public hearings, The goal is that the COunty government and all of the school districts and cities within the county will have hearing dates scheduled for an allowable day and an allowable time in the time period of November 29 to December 20, and that there will be no conflict of hearing dates for the county with any schaal district Or city within the county, for a school .; district with any city withillthe school district, or for a city with any school district within .~ the city. .; t - . 2. The dates selected for initial hearin~, and for continuation hearinf;~ if necessa2:' must r ~ f all fall within the time period of ovember 29, 1992 through ecember 2 I 1992 i (effectively November 30 through December 21 this year, since both November 29, 1992 I , and December 20, 1992fall on aStlIlday), u__ ___ ... -~~~__.u _. .. ~_ ---. The continuation hearing date selected must be at least 5 business days after the initial ." hearing date but no more than 14 business dab after the initial fUblic heari11fj The last day that a continuation hearing may be held is ecembcr 20, 199 (effectivel?; ecember 21 this year), If a December 21, 1992 date is selected for a continuation earing, the I initial hearin~ could be held no later than December 14, 1992. Only one continuation hearing date IS allowed. ! 1 ~ 3. Onor before August 20,1992 the county auditor must notify the clerk of each dtywithin the COunty of the dates on which the school districts will be holding their public hearings, as well as their selectcd dates for continuation hearings if continued hearings become necessary. . ' ,. 4. On or before September 15, 1992 the ~overnin$ body of each city must certify to the ,~ J COunty aUditor(s) of the county(ies) in w ich the cIty is located the date that it has selected ~ ;( for its public hearing, as well as a date for a continuation hearing if a continued hearing :s " becomes necessary. If not certified by this date, the county auditor (or home county i auditor in the case of cities lOcated in two or more counties) will assign the hearing date. ~~; ; The date for the city hearing must not conflict with the county hearing or with the hellring . r of any school district located within the city. Since the county auditor of each county must j :i coordinate the hearings held within his or her county to prevent conflicts, it is not /'f sufficient for a city located in two Or more counties to notify just the home County auditor. .'" ~ 5. All school districts and cities must hold their public hearin~ between November 29 and .'Il .~ December 20, 1992 (effectively November 30 to Decem er 21 this year, . since both .~ . . e November 29 and December 20 fall on a Sunday, and the public hearing may not be held ! on a Sunday). . .. . ~ :.- ,-,;;;= -I- ..... . ~ ,,'-- .'-'<- - _.~.. ------,--~.....,...__,..oo:_:"... '..U.> ._...~~,_...... , """'Jr___~.. ~~'--';-''''~7' On the sample notice you should draw a line through the name, date, time and address that is incorrect and print the correct information nearby, The revised samWe.notice should then be given to the newspaper that YOur city has chosen for the pub ieation of . its notice. Finall>" the chosen newspaper must be given the instructions whlch are printed on the "lnstructJons to Newspaper." Cities of 2,500 pOpulation or more may publish a notice that is less than 1/4 bage in size (of a standard sIze or tabloid size newspaper) as long as the required text and t e required size and style of type are used. Cities Over 1,000 population but less than 2,500 population must publish a notice that is no less than 1/8 page in size (of a standard size or tabloid size newspaper). Cities of 1,000 hopulation or less may,post a notice that is carefully written and laid out to fill an area t at is 8-1/2" wide by 11 tall, or as close to that size as possible. The text and format of the posted notice must not deviate from the text and format of the sample notice. The name, date, time and address On the notice should be changed so that the notice applics to your city. The posted notice .lII.llS1 be posted in the three most public places within the city. 9. The city may llJlt include its own commentary or explanation in its published notice. However, a companion article in the newspaper could provide additional explanations or commentary on the notice. 10. Each cik must publish a notice of ~roposed proferty taxes and notice of public hearing (and ho d a public hearing) even i the propose levy is no increase or even a decrease. .. Action Required at PublIc Hearing -- I. The groposed proc:erty tax lerr for tbe taxes payable year 1993 and the proposed budget for t e taxes paya Ie year 199 must be discussed at the public hearing. 2, The public musl be given a reasonable amount of time to comment on the proposed property tax levy and budget and to ask questions, Roberts Rules of Order may be used to govern the conduct of the meeting, 3. The city's final ?croper!>' tax levy for the taxes payable year 1993 and its final budget for the tax.es pah8b e year 1993 must be adopted prior to the conclusion of the public hearing or prior to t e conclusion of the continuation hearing, if one is held. The adoption of the final property tax levy and the final budget may nut be deferred until the city's next regularly scheduled meeting. 4, The final property tax levy for the taxes payable year 1993 adopted at the initial hearing or at the continuation hearing may be e1ua1 to or less than the proposed levy but lIlllSl 1l.Q1 exceed the proposed property tax evy except for the allowable "add-on" levies discussed below. .. 5, If the public heari~ is not co~pleted on its ~heduled date, the city must ~ol!nce, ~rior to adjournment 0 the heann$. the date, time and place for tlie contmuatlOn 0 the hearing. If the initial hearinttls held after December 14, 1992, a continuation hearing e cannot legally be held, and e inJtial hearing cannot end until the city's final property tax levy and its final budget for the taxes payable year 1993 have been adopted. 4- . '-<'---'"." ---".-.-";",-'M-,---~~-"-- . Truth in Taxation public heari!1~s cannot be held before November 30, 1992, Among other things, this restriction al ows the counties to get the parcel specific notices delivered to property owners prior to the public hearings. Also, these hearings cannnt . . be held after December 21, 1992, This restriction gives the county auditors time to complete the tax lists for payable 1993 and the county treasurers time to mail out the property t<PC statements for payable 1993 by the statutory deadline. 6. The public hearing ma},r held on any day of the week excebt Sunday or a holida)'. If held on a day between onday and Frida1, the hearing must e held after 5:00 P.M. If held on a Saturday, the hearing may be he d at any reasonable time of day. 7. The public hearing may be held on the same day as a regularly scheduled meeting (subject to the restrictions mentioned above), but must be handled as a separate hearing. Adoption or Proposed Property Tax Levy 1. Each city must adopt its proposed prope~ tax levy for the taxes payable year 1993 and . certify that amount to the coun!)' auditor 0 the county in which the city is located (home county auditor in the case of cIties located within two or more counties) on or before September 15, 1992. No eJ(tension of this deadline will be granted. The proposed property tax levy certified should be the city's proposed property tax levy for all purposes, mcluding debt service. 2. Intermediate school districts (Nos. 287, 916, and 917) that le~ a tax under M.S. Chapter 124 or 136D,joint powers boards established under sections 1 4.491 to 124.495, common ,~ j schOol districts No. 323 (Franconia) and No, 815 (Prlnsburg), all towns (townshfrs) and { all special taxing districts must have their pro~osed property tax levy certifie to the .... county auditor on Or before September 15, 19 2, but they are exempt from the public .' .....- hearing and publication requirements under Truth in Taxation, Market value based referendum taxcs must be certified separately from the rest ofadly's -,' 3. proposed property tax. ;,l ~- "-i' g Preparation and Mailing ofParc(!1 Specific Notices , - J .~ 1. Parcel specific notices must be prepared by the county auditors in all 87 counties this f year, and must be mailed by the county treasurers by first class mail to the r.roperty owners in each county after NovembeJ' 10, 1992 but no later than November 4, 1992. ' ::j These notices will infonn the Eroperty owners that their county, school district and city .:,:';'5; .c;jj &f the proper~ is located wit in a city) will soon be holdin~ public hearinPe to discuss c~ t eir propose property taxes and proposed budgets for t e taxes payab e year 1993 1 (current school year budgets in the case of school districts), ~ , The reason that these notices are called parcel specific is that they show the property i ~ taxes that would be levied on each individual parcel if the Siroperty taxes as pr~osed by .~ the coun~, school district, ci~ or tOwn lind special taxin~ istriets lU'e in fact a opted as i their fina property tax levies or the taxes payable year 1 93. They lire like Ii prehminary I tax statement for the parcel. ' I -~ 2. Each parcel specific notice must c1earlr, infonn the taxpayers of the years to which the e market values shown on the notice app y, and that these market values are final values. :-:"'.. ""~ -~"- -2- ,.""= -"-'~ -.-1 :~:~(ie '-,.,,',- -,--~>;iiii . , ! . 3, Each parcel specific notice prepared for residential or agricultural property must state whether the property is classified as homestead or nonhomestead. ' . 4. The statutory deadline for mailing these parcel specific notices is after November 10, 1992 but no later than November 24, 1991, . Apportioning the Costs or Parcel Specific Notices 1. The law allows a county auditor to aRPortion the cost of preparing and mailing parcel specific notices (as we If as the costs of other county auditor services under the Truth in Taxation Law) to the school districts and cities and towns within the county (and to the county government itself), . One-third of the costs may be allocated to the cities and tOwns within the county. These costs are to be apportioned among the cities and towns in 1992 based upon the number of parcels within each city or town within the county, Publication or Proposed Levy and Public Hearing 1. Each city must publish a notice not less than 2 bllsin~ss days and not more than 6 business , days prior to thc public hearing, announcing the date, time and place of the hearing, and . invitIng the pubhc to attend. The published notice no longer has to inform the public of j the city's proposed property tax levy for the taxes payable year and the percentage-~ ~ increase. The notice must state the city's intent to discuss its proposed property tax levy j and proposed budget for the taxes payable year 1993, (Cities of 1,000 population or less . ~ - are allowed to post a notice in lieu of publication.) ~ I --- 2. The notice must be published in a newspaper which is circulated throughout the city. I Publication in more than one newspaper may be necessary to reach the public in all areas of the city. 3, It is not necessary for a city within the seven-county metropolitan area to publish its notice in the Minneapolis Star Tribune or in the St, Paul Pioneer Press if there is a local newspaper (or a set of local newspapers) that meet the publishing requirements. 4, The newspaper must be onc which pUblishes local and/or state news articles, although it may publIsh other types of articles as well. The subject matter of the newspaper must . appeal to a general audience. The newspaper must not be one which has a limited subject matter or which appeals to a limited audIence, 5. The newspaper must be one which is published at least once a week. 6. The newspaper must be mailed or hand delivered to its readers. 7, The notice must not be printed on any page of the newspaper where legal notices and cla<;sified advertisements are published, . 8. The published notice is subject to specific requirements regarding the text, as well as the size and style of type. A sample notice and "Instructions to Newspal'er" have been given . . to all cities over 1,bOO population. The text and format of the published notice must not . . deviate from the text and format of the sample notice. ~. . ...-.-...--.--............,-....... .. . .'.. . . .. " . % Allowable "Add-on" Levies )-r. 1. The fOIlowinf levies by statutory authorization may be "added-on" to the city's proposed property tax evy and result in a final levy that is greater than the proposed levy; . )f: (A) Levy increases approved by the voters at a referendum after the proposed levy was ~ certified; (B) The amount of a levy to pay the principal and interest on bonds issueq or approved by the voters under M.S, 475.58 after the proposed levy was certified. This applies to bonds approved by the voters after the proposed levy was certified, as well as to bonds not requiring voter approval as provided in M.S. 475.58 that were issued niter the propo5ed l~v)' wi;:, \':0;1 tiri",J. T1ill; Jue. not apply to capital notes or certificates of indebtedness; (C) The amount of a levy to pay the clean up costs due to a natural disaster that occurred after the proposed levy was certified, if the city appeals to the Commissioner of Revenue for the authorization to make this addition a! levy and receives the ~:i 1 Commissioner's approval. The Commissioner's approval may be in the amount >( .. .. requested or in a lesser amount detennined by the Commissioner based upon the ' .~ ;~ information submitted in support of the appeal. The Conunissioner's decision is t ',' ',;.. final; and ~ , '-~, ',,-., . -"~ c ,r (D) The amount ofa levy to pay the costs of a tort judgment that became final after the I proposed levy was certified, if the city appeals to the Commissioner of Revenue for the authorization to make this additional levy and receives the Commissioner's ;! - t approval. The amount requested cannot exceed the lesser of$50,OOO or ten percent -n !: -- of the city's proposed property tax levy. The Commissioner's lipproval may be in the amount requested Or in a Jesser amount detennined by the Commissioner based upon the information submitted in support of the appeal. The " Commissioner's decision is final. ,-,~ ;4 '~ 'ii: Certlfication ot Final Property Tax Levy ..~ .i 1. Each city within the county must certify its final(bopertb tax levy to the county auditor 'I no later than 5 working days after December 20 ecem er 28, 1992). No exceptions or extensions will be granted. '...,'.- :~ "':.'t'.. 2. Market value based referendum taxes must be certified separately from the rest of the ;,:,-,~ ..~ city's final property tax levy. ...~ . ::.- ~!:'~; 3, The final property tax leY)' certified by a city cannot exceed the proposed property tax "..~ :-::',.}€ levy except as the result of one or more of the allowable "add-on" levies mentIoned aoove. ',:':'::':1i .' ,', ,,(.::t= :'_::..::,~':i}l~ ."''''''1 ;'!;"}I _:_._::}~~~i4~.. ..;'1'.....,1,.- _.~!?::~t5:r- ''''I e ' ~~,;;\~ -5. !Ni ~i . . . Penalty tor Violation ot Tl'\lth in Taxation 1. A penalty is to be imposed if a city seriousgviolates the Truth in Taxation Law. Exam~les of serious violations are as follows: (a) allure to p'ublish a notice prior to the pu lie hearing, (b) failure to hold a public hearing, (c) fmlure to allow the public to speak at . the hea~ and hd) failure to complete and submit a Truth in Taxation compliance form (Form to t e Department of Revenue, The penalty for a serious violation of the Truth in Taxation Law for payable 1993 is to reduce the ci~'s property tax levy for the taxes pa1:ble year 1993 to the amount of its final certified evy for the taxes payable year 1992. the penalty is imposed. the county auditor must use the cit)"s payable 1992 final certified T{'il,ertX tax le~ when determin- ing the city's payable 1993 tax rates under M,S. 275,08. f e City'S fin certified levy for the taxes payable year 1993 is egual to or less than its final certified levy for the taxes payable year 1992, no penalty is Imposed, 2, If a city inadvertently commits a significant error somewhere in the Truth in Taxation process, it is often possibie to either repeat some of the steps of the ~rocess or to take some remedial action to avoid the penalty. The Department of evenue must be contacted immediately if this situation arises. 7671 I of pag.s . (, . " b d fax transmittal memo \ 0 . ., Post-II ran Fr.'" 0' ,. ," ~, 0 (, , , 0 0 . ()." . (l ,\ . ,,_. . . I U. . 'I " {o k(!,.\.~ (". " U.. ( Pllone it - rj (-:"1 -L .,. -6- e . . . "." ' 0 '0 . -. ~ . PACKET INFORMATION FOR WEEK OF: . AUGUST 24 TO 28. 1992 . . CITY OF 1\RDEN HILLS MEM:lU\NOOM DM'E: August 27, 1992 TO: Mayor and City Council FRCM: C(l0 JOM T. Buckley, Parks Director ~: Parks & Recreation Weekly Report NEIGHBORHOOD PICNICS: SUmmer celebrations are becoming very popular with neighlxlrhood groups and CCBlp3I1ies . Arden Hills Parks & Recreations Deparbnents become involved with these events by providing picnic tables and play equipment such as volleyball standards, nets, and balls; softball bases, bats, and ballsj tug-of-war rope, etc. Ten (10) new picnic tables have been put into service to help meet these picnic demands. Some SUmmer Events: 0 DynaInark opened their newly ao;ruired bll.lding fran Control Data Corp . by having a company picnic and open house. CUmmings Park was used for family activities. 0 Cardiac Pacemaker schedules their annual company softball tournament at Perry Park. 'lliis has became a big event for the CPI employees. 0 CtJatham neighborhood has two big neighlxlrhood events at Valentine Hills School and Perry Park. 0 Mounts view High School neighlxlrhood schedules their annual neighborllood get-together on IabJr Day at Valentine Park. 0 Girl Scouts, youth baseball teams have scheduled Floral Park, CUnmtings, Hazelnut and Perry Parks f= picnics and outings. F7\LL SOFI'BllLL LEAGUE: Fall Softball Leagues started play this past week. 'IWenty-four (24) teams are playing softball Monday through Thursday this fall at Perry Park. The Fall Leagues end play in late September. PARK & REX::RE/l,TIQN o:M1I'ITEE: The Parks & Recreation CoIl1mittee had a good meeting this past week. Cllainnan David San:l was not present. He is recovering fran falling off a ladder. David brake both anns, cracked a rib and received facial cuts fram the fall. He is in good spirits recovering at his home. If the Council should have any questions or concerns, please contact me. . J'ffi/ts $)2fl1~ (lC: 'PRc.i.Lt .. " . CITY OF ARDEN HILUl MEH:IU\NDtIM DATE: August 28, 1992 TO: Mayor and City COWICil FRCH: Mike McKinney, Public works ForEllllU1 /II fll ~:. Public Works weekly Report 'Ibis week, the Public W=ks crew finished the drainage clitch at 3168 Ridgewood Rd. Lift stations were checked each day this week. No problems. We replaced a curb box at 1128 Benton Way and repaired a curb box at 1164 Benton Way. We put a te!lporary patch in the clip at Brueberry Lane. There were two or three vehicle problems at this clip. A bent axle, a hole in an oil pan and one car knocked the cover off the man hole. . Tl:ucks No.1, 10, and 21 were serviced this week. On Thursday morning, we tried to jet the storm sewer at Arden Place. A-1 Roobnaster was able to get water to flow through the line. 'll1ey were unable to get through the entire line. While trying to jet the line, we were told we were trespassing by Ray Johnson of 1540 Arden Place. He said he would see the city in court, therefore we discontinued our efforts to clear the line. On Thursday and Friday we worked on the driveway at 3855 Lexington Avenue. We are also doing some repair work on the driveway at the Booster station. We received a letter on August 24 from Mrs. Kelsey (see attached) requesting that the trees be trimmed on the east side of HaInline Avenue at Ingerson Rd. She stated the visability was poor and a dangerous situation. Upon inspection of the site, the crew trimmed the trees and brush that were obstructing the view. MM:rk attachnent . .. . " . J . I 3321 Churchill Shoreview, Mn. 55126 Aug. 21, 1992 Arden Hills, PUBLIC WORKS DEPT.: I have written about this corner before and am disappointed that the weeds haven't been mowed so there is clear visibility when approaching the corner of INGERSON ROAD and the HAMLINE CUTOFF (going west on Ingerson Road - it is impossible to see if any cars are coming from the north until you are in the intersection). This seems very dangerous to me. Please check . on it - THANK YOU - / ./ c"+v c ~-~-t,i.-!' - ..- (:/; / , ] C~~ .. -7- , (f -.J.-.-z.-:> '-;:'. - /7 ,// . , .Jr.J. c 'd.. r)if rp 'I-!?~ -------- -- . CITY OF 1\RDEN HILLS MEHIU\NDUM DATE: AugUst 28, 1992 TO: Mayor and City council FRCI!:@ Terry Post, city 1\ccountant SUBJEX::T : Finance Weekly Report L INI'ERMEDIATE ACCOUNTING CLERK . LDtus 123 Data input to reflect changes fram Budget W=ksession #2. . Increase in utility receipting as customers pay before month end to avoid late charge. 2. SENIOR ACCOUNTING CLERK . Incumbent Jane Lund remains out an medical leave. . Part-time employee Lynn Linneman worked approxilrately 36 hours . hours to set up 8/28/92 payroll and voucher vendor invoice f= scheduled 9/7/92 payment. 3. CITY ACCOUNTANT . Preparation for Budget Worksession #2 (8/24/92) . . Incorporate changes fram Budget Worksession #2 and prepare for Worksession #3 (9/2/92). . Worked with Jerry Filla on response to Oak Grove matter. . Document Public Works mobile phone theft situation. . Atterrled monthly Finance Committee meeting 8/27/92. 4. CASH MANAGEMENT (TREASURY FONCrIONl . Obtained documents to facilitate release of collateral. . 8/28/92 payroll funded out of weekly utility receipts. . Allowed $100,000 CD to rollover into 4M Money Market fund at this time. TP:rk ~.: . ;~ , , , c, .!~ 1 @ ~ 'fl M~;;d;"Vi:w Public Schools J ~ ~ . ~ 65 ~ II '959 "ort6 H,mh" Ao,"o, ", P,ol, ",",,,." He U3 · ",roo (6121636,3650 Dr. Burton M. Nygren, Superintendent August 26, 1992 To: District 621 City Managers From: Burt Nygren, superintendent Subject: Invitation to Bond Issue Informationai Breakfast Meeting As key leaders serving the communities of District 621, we invite you to join us for a continental breakfast on Wednesday morning, september 9, from 8:00 to 9:00 at the District service center, 2959 N. Hamline Avenue. Our purpose for this informal gathering .. is to share information . about our upcoming Bond Election on December 8. We will make available handout materials which will give you important details and taxcimpact information relating to the Bond Election. We would encourage you to invite your Assistant city Managers and Park'and Recreation Directors also to join us on September 9. We know with busy calendars not everyone may be able to make it, but we are hopeful of a good turn out. Later this fall, our School Board will be hosting an informational meeting for all of the elected city officials to highlight the details of. the Bond Election. ....; We .. fOOki:forii~'fd;to 'seeihg you onS~l?t~lllher: 9; .'n~, ~.~. '" . CITY OF lIRDEN HILLS MEMCRANDllM Il1\TE : August 24, 1992 TO: Staff FRCM: catherine J. Iago, 1\ctin;J Clerk 1\dministrator ~ stJB.nX:T : New Managers - Arden Manor Trailer Court Please be advised there are new managers at the Arden Manor Trailer Court effective immediately. SUsan & sterling Nesbitt located at 4605 Prior Avenue, phone 636-0553. Please change your records accordingly. CJI:rk , . f 1 . <{~ 11/ l ~i t CITY OF ARDEN HILLS , :MEH:m\NOOK Dl'>TE: August 26, 1992 '.00: John Buckley, catherine Iago, Dave Winkel FRCM: @ Terry Post, city 1\coountant SUBJECT: Shade Tree Fund #224 Private Tree Ranoval Pricing Guideline In action taken at Budget Worksession #2 last evening, May= and Council recarnrnerrled the follCMin;J pricin;J strategy be adopted ilI1mediately for removal of diseased trees from private property: City Contractor bid price * 1.5 = city Price Quote for Tree/sturrp removal. RIDUESI'ED ACI'IONS 1. utilize the attached revised pricin;J schedule. Prices reflect the 1. 5 manual factor over the 1992 bid proposal prices from the city Contractor (Arp's). 2. As future trees are marked, use this pricing schedule when quoting est:i1nated costs to the residents of having the city remove diseased trees. All new quotes issued after 8/25/92 should utilize the new pricing. TP:rk .~ CITY OF ARDEN HILIB . JaHlU\NOOM DllTE: August 27, 1992 TO: ALL STAFF J; FRCK: Catberine J. !ago, 1lctinq Clerk ~;nistrator ~ SUBJB::T: !lIployee Meeting' Mayor Tam Sather would like to update staff on several issues involvin:J the Canununity and possible new facilities. He has scheduled an All staff meetin:J on Tuesday, September 8 at the followin:J times: Public Works and Parks Employees. . . . 3:00 - 3:30 p.m. Administration and Finance Employees. . 3:30 - 4:00 p.m. CJIlts . . ~ f-o ClJ.,;) /{Ues'l g/J'l /1:L-- fi~'''~1r~ c, ...e 'U'0i ... '(JR ';'-'>C l~tl~lL~ttt. .. .~~&."r&i,'" i 6RfI'mtc;y(Jt~~11~~ ~ft~'~a'~;"~"';-; ~ '. . . .; · . -~ . ... ..... .': .............,.."....:... .", '..e eren . urn.;; : "., " .. .. c. '.' '.. -......., .. '_ .. ,__ _,~,...._._ ""_""_'.,, _ .... f .. .. ',_,' ,-:".",,~....;.. ~"'''_.",..:,;:..?-..'',../-.{ '~~'$i,*'~.;. . . . . ......... . I' . ','Jiw.;..;,;....,'7-I"., .;.. .. .,7 . .;';.Jt..~-:r~..l mfonnationon the bond referen- .. ., ..... ., . .. ;" rQl'lpage. . . . .. . ! SHELBYNICOLAus.DUNS.KI.....~"..".,. '.' fr $20 dum be easily accessible to resI- I ' . . . . .,. . . .., . .. ... ..> ....... eXpj::ctedto mcrease,.om to.. dents. 1 .'~3'ict6~L.taxpayers will d~ide Dec. 8 wheth~; ....$50o/r ~earforhomeOwners in .The Ro~eville Area ~c~OOlpis- . they are ",I1hng to foot the- bIll to upgrade theIr,:- ..the:district. .... triCtIS gomg to put a silllllar Issue. '" schools..,' .,-...." ., ".;. ~.: .. ,.,:i';' 1:.,:"Itseelll~ tll me that's a man, .. to vote Sept. .15, The district is ';;.;~... Th9":oundsv,ieyt BOatd offilu?,~owagree?~3s~.4 ,j;6a~~I~f~,~~..~'fflg~~~~~~~ ..;' proposing a $48 million bond ref- week'to hold a bon~ ~ferendum'for."'$20.8Inilhon,' i...,BurtNygrem!t.~~-.,k;,,;........... erendum to renovate school ipniject to repair:agingbulldiiigs arid pUrchase m:w .,. Board members also requested buildings. . .,equipment..- ..., .. '> .}iV' .... ''-c''.Board membej's had delayed action on the measUre:: )ast'month, reque'sting more specific information fronf!he District StUdy and Advisory Committee -,..(DSAC) fust. '. . . . '" .-TIle.bOard included in its approval wording to "allo"'.tI:1elionds to.be split into short- and long-tenn expinttion.periods. This would alloW the district ro purchase. equipment on short-term bonds and other impioverriepis be spread across long-term bonds. Board Member Harold Kurtz brought the issue up again last week;,saying equipmeut could beCome out of daii if its purchase waS. sptead Over a long~tenn bond, ..~'hi<,:h can last up to 15 years...,. -... .... ;./... I .. TkdisMc.t is also takillgapplicatigus.fora \ Fimu!ce (r:askfo~ce torevie\V i~s: finaIichig.~nd boardl!1embe~ .Sll1d they hope a ct~ens'.cPlllIllI~ I will fqqn}n ielati?n to therefereridum.:. ")f;?; Among glh<:~thmgs, the money raised}hrollgh the, refereridUJ1l.. is..proposed tll.be. use<!.fpf .~oOf~eJ1l!i.rj;Y'" . IroridaldOCkerrenovatio!ls,.science lXJ!Iipment; out'~ ie' . doo(athletic; facili ties,' theJlel<Air~Eleni.eitlary. . -, .:' ',.' . ---' - -":-.... "." ,.'.. "".,' ,-," '_ _ -- -.". "",:",_ .. -c~:. ~:" -- -.,- ~., ".'.0.... '_.. _.... _:~,"".".. ,.;. _, School media center andaiN:onditiotiing in media centers in four~other elemel1t;uY^&:ilools::' ._:.. The DSAC studied distrlctnetXIs earlier this year, . trimming a wish list by about $30,000 before pre- senting the proposal to the board this.summer.. . r "We're really not looking atthingsthat are frivo- lous," said Board Member Suzy Kaiser. "This is. by far, not a complete list of things (DSAC) saw as I needs in the district." The repairs will help bring the district into the '90s and through to the year 2000, said Board Member Richard Pollak. The proposal will be "making our students more competitive in their global environment;" he said. , "They can take their attention to learning, not having to worry abouL.whether the rain water's going to come over their heads." If voters approve the bond, property taxes are t- . REFERENDUMlPage 12 CC:~cKet "';~':.--, ..' - ~~/9oG - f'--/ r UGV-ol ~s. ) '1-lg-'1~ . '. - ,Gount~"to~v~te~-,Bg,~~ pe.rcenl.le;vy: hj~,eJ; Ramsey County cominissioners $lO:rmilliou increase in commu~ a~e, eJ<pected to vote today nity human serViceprogiamscThe (Tuesday) on a $145 million pro- majority ()f illcr~ases in ,this cate._. posed property tax levy for 1993, gory are proppsed inhomealld ... The levy would be used to fundcommuniiy-based. services. the county's prOposed $340 mil-. AFDC' S"Stride" program-and lion budget .-' a 4.6 percent child weifare.and meIitaIheaIth increase over last year's. County programs>" , Executive Director Terry.' Another $3.47 niillion would go Sch.utten proposed the budget last to public sMety expenditures, . week. , including the county attorney's The proposed levy repreSents a and sheriff's office, conimunity . 4.4 percent increase - $14 millio)l corrections and the courts. - over the 1992 budget "In an attempt to slow the esca- For homeowners. the proposed lating demand for public safety levy is expected to result in prop- and criniinaljusqce services, the erty tax changes ranging from a county programs are focusing 1.2 percent decrease to a 6.3 per~ more and- more ,_on ~ preventative. . cent increase, depending on prop- approaches Which are supported erty values. as a major. goaFwithin Ramsey Suburban prOperty taxes will be . County's.Ii1issibn{~ Scl)mten.said. .6 percent higher because of the County 'officials' are also opening of two new public proposing a 1.6 percent increase libraries. in the number of employees for . Taxes on a $150,000 home, for 1993, primarily due to the.'open- instance,-would decrease' by $7 ing of twobranchlibrades, a while. taxes on a $72.000 home county correctional facility addi- would increase by about $20, tion and caseload inCreases in the because of legislative changes in Community. HUffian,Services tax capacity rates. deparunent. These thr~depait- The county had been limited in ments account for about 37;of the the past on the amount at which it 48 full-time new positionsproc could set its levy but in 1991, the posed, .', - state Legislature removed levy The proposal also earmarks limitations beginning with this $250.000 each tO,the <;Qunty oper~ budget. atians and criminal justice cate- " , gories for innovative programs. The proposed budget mcludes a . 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