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Home My WebLink AboutCCP 10-26-1992 ~ ~ AGENDA ARDEN HILLS CITY COUNCIL MEETING . COUNCIL CHAMBERS MONDAY, OCTOBER 26,1992,7:30 P.M. 1. CALL TO ORDERIROLL CALL 7:30 P.M. ;{ 2. APPRECIATION OF FLOWER POWER VOLUNTEERS 3. AGENDA ADOPTION 4. APPROVAL OF OCTOBER 13 COUNCIL MINUTES 5. CONSENT CALENDAR a. Adopt Res. No. 92-67 Approving the Joint Venture of County and Local Municipalities for Committee Investigating and Reporting of Consolidation of Services. b. Adopt Proclamation Declaring the Week of November 8 through November 14, 1992, as "Values Week". c. Approve Ramsey County Sheriff's Department Use of Unexpended Squad Funds to Purchase Emergency Equipment During the 1992 Budget Year. d. Approve Purchase of Public Works I-Ton Trucks (2). e. Approve Purchase of Parks & Recreation 3/4-Ton Pickup Truck. . f. Approve Administrative Policy on False Alarm Procedures. g. Approve City Hall Site Designation as a Santa Anonymous Drop-off Site for 1992. h. Approve Solicitation Request from Minnesota Public Lobby (Minneapolis Park Lovers). f. Approve List of ClaimslPayroll. 6. PUBLIC COMMENTS 7. UNFINISHED AND NEW BUSINESS 8. COUNCIL COMMENTS 9. ADJOURN OCTOBER MEETINGS NOVEMBER MEETINGS OctobeI 27- Park & Rec Comm, 7:30 pm November 4 - Planning Comm, 7:30 pm October 28- Human Rights Comm, 7:30 pm NovembeI 9 - Council Mtg, 7:30 pm November 11- HOLIDAY (VETERANS DAY) November 19- Public SaflWks, 7:30 pm November 24- Parks & Rec, 7:30 pm . November 26-27 HOLIDAY-THANKSGVG. November 30- Council Mtg, 7:30 pm - CITY OF 1IRDEN HILLS MEHIlANDlIM . TO: Mayor and City council Dorothy A. Person, city 1\tIministratorW FRCK: DATE: ~ 23, 1992 SUBJECT : city 1\tIministrator's Information For Council Meeting of 10/26/92 I. ACI'ION NEEDED BY CITY OOUNCIL: Consent Calendar Item No. 5.a. regarding the Resolution Approving the Joint Venture of County and Local Municipalities for Cormnittee ~ Investigating and Report of ~~~h ~ 'Ihe resolution recarmnends t approvese Municipal state Aid Designation from tile Ramsey Coon C t Services study Commission (RCIJ:-8SC) for tile City of Arden Hills l:e in=eased to a=nmodate state additional mileage placed under the City's jurisdiction. Consent Calendar Item No. 5.b. re;rarding the Proclanation Declaring the Week of November 8 through November 14, 1992, as ''Values Week" - 'Ihis is a result of a cormnunity-wide effort through the Roseville SChool District who identified a set of core community values in this . area. Consent Calendar Item No. 5.c. recommends Ramsey County Sheriff's Department use of unexpended squad funds to purchase emergency equipment during the 1992 Budget Year - 'Ihese items include light bars and related equipment for contract cities only. Consent Calendar Item No. 5.d. re;rarding tile Purchase of Public Works 1- Ton Truck (2) - 'Ihis is based on carryover from the 1992 Budget. Quotes were receiVed fram 5 dealers with low quotes from Midway Ford at $18,280 each. Consent Calendar Item No. 5.e. regarding the Purchase of Parks & Recreation 3/4-'I'on Pickup Truck - 'Ihis is also based on 1992 rudget. This vehicles was low quote was from Midway Ford at $17,043. Consent Calendar Item No. 5.f. re;rarding False Alarm Policy - See attached. Consent Calendar Item No. 5.h. re;rarding a Solicitation Request from Minnesota Public Lobby (Minneapolis Park Lovers) - Minnesota Public Lobby will conduct Fund Raising Acti vi ties in the . Comrmlnity beginning CX::tober 6,4:00 p.m. to 9:00 p.m., Monday through Friday. Canvassers have been identified with proper infonnation f= the I city and is kept on file. II. INFORMATIONAL ITEMS: a. '!he Dunlap and Round lake Road final overlay has been completed. 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'q)....are.u;.~r ;t.8~~a~~oO ~ ~ ,~c.:;l,g59,~.e~..J'ct; ... c..o 1O.9.g' c.> e: '3 ~-.o-a.;g u '" <1)'3 ",,-c:.$ c ~ dJ .- u'~ c..v ._.~...'" ~ ~ ~ ~~ i.....~o~Q g~~C ]~~O~-a,~';.~ go ~ 8'5-.$< ~~ ~ g~~g ~~ >., , .2 15 .~ ~ ~ 0;5 ...: .s;::l'01) .s 'C::: i; E ~ ~ :B 0 5.::E d..s ~ iir- .c U ~ tIl .Q ......c:;....' u Co? Co? ~ c..,.. ... - . MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING october 13, 1992 7:30 P.M. - City Hall CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor sather called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Thomas Sather; councilmembers JoAnn Growe, Dale Hicks, Thomas Mahowald, Paul Malone. Also present were: City Attorney, Jerry Filla; Clerk Administrator, Dorothy Person; Deputy Clerk/Zoning Administrator Catherine Iago. ADOPT AGENDA MOTION: Mahowald moved, seconded by Malone, to adopt the October 13, 1992 agenda as presented. Motion carried unanimously (5-0). . APPROVAL OF COUNCIL MINUTES Referring to the second full paragraph of page four of the September 28, 1992 Council minutes, Councilmember Mahowald asked if Dale Noyed, 3505 RidgewoodRoad, actually stated that he had purchased three pumps for use in pumping his property. Councilmember Malone said he recalled that Noyed did make that statement and also commented later during the meeting (first full paragraph on page eight) that the builder has assisted in pumping activities. MOTION: Malone moved, seconded by Growe, to approve the minutes of the September 28, 1992 Regular Council Meeting as prepared. Motion carried unanimously (5-0). CONSENT CALENDAR Councilmember Malone noted that he had not received in his packet the list of claims/payroll for review under consent calendar. Administrator Person provided the list to Malone. MOTION: Malone moved, seconded by Hicks, to approve the Consent Calendar and authorize execution of all necessary documents contained therein. Motion carried unanimously (5-0). . Approve Pay Estimate No. 1 for 1992 Keithson Pond , a. , >;; Improvement Project. ~ i b. Motion to Reject All Bids for Construction of I Arden Place Storm Water Utility Following Abandonment of this Project. Ii ,- 'II ','I " I --- . Arden Hills Council 2 october 13, 1992 c . Authorize Davis & Lagerman to Appraise the Harstad and City Hall Properties. d. Approve Resolution No. 92-66 Giving Host Approval to the Issuance of Health Care Revenue Bonds, Series 1992 (Group Health Plan, Inc. Project) . e . Approve Appointment of Ehlers & Associates as City Financial Consultant. f. Schedule worksession for October 19, 1992 at 4:30 p.m. to Review Policy and Process for Independent Contract Renewals. g. Approve List of Claims/Payroll. PUBLIC COMMENTS There were no public comments. UNFINISHED AND NEW BUSINESS CASE #92-18 SITE PLAN AMENDMENT INTERNATIONAL PAPER. 1400 RED FOX ROAD Zoning Administrator Iago reported that Planning Commission . has reviewed Case #92-18 for the installation of an above- ground storage tank, reviewed the City Planner's report with regard to this case, and unanimously recommended: 1) Waiving the development moratorium, and 2 ) Approving the site plan amendment, based upon the fact that the tank is located appropriately and is screened from the only affected adjacent property, with two conditions that: A) Permits and licenses from other agencies be filed with the City, and B) Landscape screening details be reviewed and approved by the City Planner prior to issuance of a building permit. Iago stated that the applicant advised Planning Commission that in order to lessen its visual impact, the tank will be painted to match the existing building. Iago added that in accordance with the new ordinance, this item would require a public hearing for a special use permit because the site is being changed; however, under present ordinance, only a site plan review by Planning Commission and Council is required. She advised that since the change is not significant, and since the case would not require Ci ty review if the applicant were simply reinstalling an . underground tank, the public hearing has been waived. ~:... . Arden Hills Council 3 October 13, 1992 Councilmember Hicks asked what permits/licenses from other agencies are expected. Ryan Steen, representing International Paper, advised that Minnesota Pollution Control Agency has jurisdiction over this type of tank and International Paper will be conforming to Minnesota PCA's requirements relative to spill prevention and a secondary containment concrete tank. Iago added that the Lake Johanna Fire Marshall has also reviewed the case and indicated approval. Steen added that state Fire Marshall's requirements will be followed. Counc il member Ma lone asked if any changes or additional review would be necessary if the applicant Were to change from one type of fuel to another. steen said he did not believe so. In response to councilmember Malone's inquiry, Iago stated that all required staff evaluations have been completed. MOTION: Malone moved, seconded by Mahowald, to waive the Development Moratorium Ordinance relative to Case #92- . 18. Motion carried unanimously (5-0). MOTION: Hicks moved, seconded by Growe, to approve Case #92-18, site Plan Amendment for International Paper, 1400 Red Fox Road, for installation of above-ground storage tank, subject to the following conditions: - Copies of all permits and licenses from other agencies be filed with the City, and - Landscape screening details be reviewed and approved by the City Planner before the building permit is issued. Motion carried unanimously (5-0). CASE #92-16 SITE PLAN REVIEW JOE COMMERS, 1160 W. COUNTY RD. E Zoning Administrator Iago reported that Planning Commission reviewed Case #92-16 (Phase II) involving site plan review for building modifications for a bank and retail facility at 1160 west County Road E (the old Hoigaards property) owned by Joe Commers. Planned tenants of the building are the existing Mr. Movies video rental store and the TCF bank presentl y located in the building to the south of 1160 west County Road E. . Iago stated that the main item of discussion at Planning Commission level was signage, and review indicated that City " staff issued permits for two signs for Mr. Movies, aware that Mr. Movies was the only tenant of the building at the .\' time of issuance. She stated that according to the sign -1- 1. ordinance, in a multi-tenant building, each tenant is ,. l; $' ~ . Arden Hill s Council 4 October 13, 1992 allowed one sign above its entrance, and the entire building is allowed one pylon sign listing all tenants. Iago advised that a variance request has been received to allow Mr. Movies' existing signs to remain. rago stated that as part of discussion regarding the location of fi re hydrants to service the building, the applicant illustrated that there are hydrants strategically located around the building, and Planning Commission was comfortable with their proximity. Iago reported that Planning Commission voted unanimously to recommend: A) Waiving the Development Moratorium for Phase II of this application; B) Approving the site plan with the following conditions: l. The future drive to the adjacent Arden Plaza Shopping Center be shown as part of the Site Plan. 2. That signage be approved with the following changes: a. East-facing Mr. Movies sign be removed, b. The pylon sign be moved 15 feet from the . County Road E right-of-way, c. The eight standardized directional signs be allowed as shown on the plan. 3. That the access permit from Ramsey County be submitted and filed with the City. 4. The landscaping and lighting portions of the Site Plan be approved as submitted. Based upon the following rationale: l. The site will be upgraded by the proposed changes, turning a dated site and structure into a renovated, contemporary addition to this business district. 2. No variances are required. 3. The parking/building ratio is improved with the removal of a portion of the building, and will better meet the needs of potential future retail uses. 4. The site is enhanced by the additional curb and gutter, landscaping and lighting. 5. The proposed uses are compatible in terms of business hours relative to peak parking and traffic needs. C) Denial of the request for a sign variance, directing the applicant to remove the Mr. Movies sign on the east-facing wall of the buil ding. . i: .'...1 J , i; . Arden Hills Council 5 October 13, 1992 Councilmember Mahowald asked what the Planning Commission's recommendation was relative to a sprinkling system for the entire building. Iago stated that after recommendation from the Building Inspector either a sprinkling system or fire wall must be installed. Applicant, Joe Commers, stated that he met with the Fire Marshall on the issue of fire protection and learned that the Uniform Building Code does not require a sprinkling system for the proposed building, but the Building Official, supported by the Uniform Building Code, is requiring the installation of a fire wall, He added that fire hydrants are available within 50' from the proposed bank's drive- through teller lanes. Councilmember Malone commented that even if a fire wall were installed, a fire in the area above the wall could consume the building. The applicant stated he is aware of that possibil ity. A point was made that if that were to occur, since the building is not a residence, it is presumed that persons in the building would have plenty of time to escape. . Councilmember Malone asked for background on the matter of signs. The applicant stated that Mr. Movies applied for and obtained permits for two signs, and it is likely those permits were issued based upon the assumption that Mr. Movies was the only tenant of the building. He stated that this was an honest mistake that was uncovered when the City began reviewing the site plan review. He commented to Counci I that if a different tenant had moved into the building, without making any changes to the building, it is likely the incorrect sign situation would not have been discovered. The applicant commented that one reason the sign variance is justified is that the driveway immediately to the east side of the building serves the purpose of a street in that it provides access to the adjacent shopping center; if the driveway were a street, the signage proposed would be allowed. In response to Council inquiry regarding construction schedule, the applicant stated that the building has scaffolding in place to begin demolition/construction as early as tomorrow if approval is granted this evening. . Council agreed to handle the sign variance issue after taking action on the development moratorium and site plan. " MOTION: Malone moved, seconded by Hicks, to waive the i Development Moratorium Ordinance for Phase II of this 'i application. Motion carried unanimously (5-0). W ~. I . Arden Hills Council 6 October 13, 1992 MOT ION : Mahowald moved, seconded by Growe, to approve Case #92- 16, Site plan for 1160 West County Road E, Joe Commers (owner), the building modifications as proposed and contingent upon the following conditions: l. The future dri ve to the adjacent Arden Plaza Shopping Center be shown as part of the site Plan. 2 . That signage be approved with the following changes: a. The pylon sign be moved 15 feet from the County Road E right-of-way, b. The eight standardized directional signs be allowed as shown on the plan. 3. That the access permit from Ramsey County be submitted and filed with the City. 4. The landscaping and lighting portions of the Site Plan be approved as submitted. Based upon the following rationale: l. The site will be upgraded by the proposed changes, turning a dated site and structure into a renovated, contemporary addition to this business district. 2. No variances are required. . 3. The parking/building ratio is improved with the removal of a portion of the buil ding, and will better meet the needs of potential future retail uses. 4. The site is enhanced by the additional curb and gutter, landscaping and lighting. 5 . The proposed uses are compatible in terms of business hours relative to peak parking and traffic needs. Motion carried unanimously (5-0) . Zoning Administrator Iago confirmed that when Mr. Movies' sign permits were issued, staff was not aware that there would be tenants in the building other than Mr, Movies. Councilmember Hicks asked if the variance to the sign ordinance relates to number of signs or size of signs. The applicant stated that the variance request is simply to keep the sign on the east side of the building rather than having to remove that sign. He emphasized that if this were allowed, the total size of signage is within allowable limits of the ordinance. Councilmember Malone asked if there is a sign on the existing TCF that would be removed when TCF moves to the new . facility. The applicant stated yes, that is further justification for the sign variance; he added that the existing pylon sign in front of the building, previously used by Hoigaards, will now be used by TCF. The applicant explained that the existing sign on the east side of the - . october 13, 1992 Arden Hills Council 7 building is presently about 24 square feet in size and may be reduced in the future. The applicant reiterated that it was a surprise to learn that the signs for Mr. Movies were in violation since Mr. Movies had followed the necessary sign permit process, Zoning Administrator Iago reiterated that the entire building is to be considered a multi-tenant building, and such use is allowed to have one sign above the entrance to each tenant and one pylon sign that identifies all the tenants of the building. She added that in other multi- tenant buildings, such as strip malls, a total signage package is considered for the entire mall, and two pylon signs are allowed if there are two separate traffic accesses to the mall. Councilmember Mahowald emphasized that justification must be found to approve a variance. He asked if it would be possible for the pylon sign at the front of the building to identify both Mr. Movies and TCF. The applicant stated that there is a possibility that Mr. Movies might consider a . compromise whereby TCF has exclusive use of the pylon sign. Mahowald commented that such a compromise between the tenants seems a good resolution he would support. Councilmember Hicks voiced his concern for the survival of businesses in this area and stated that he understands the need for adequate signage. Councilmember Malone commented that in reviewing the multiple occupancy portion of the sign ordinance, it appears that one sign per entrance is allowed without a variance. The applicant noted that there is an access door on the east of the building in addition to the main access at the front of the building. Councilmember Hicks asked Mr. Movies representatives to explain which of their signs is most important. It was noted that Mr. Movies' lease assumes the use of the existing signs. A representative of Mr. Movies stated that their sign on the east side of the building is their preferred sign location, and they would be willing to give up their use of the pylon sign if they were allowed to keep the sign on the east side of the building. Councilmember Malone stated that he would support a . compromise whereby the pylon sign in front of the building advertises only TCF and the sign on the eastern sign of the [, building be allowed to remain on a temporary basis; however, .-:1 , he would expect the building's signage to be brought into I conformance with ordinance at the time of tenant changes. .1 . Arden Hills Council 8 October 13, 1992 Attorney Filla commented that in order to grant a variancel a hardship must be identified. He asked the term of Mr. Movies' 1 eas e; representatives stated there is an existing ten-year lease. Filla explained that if the City were to allow the Mr. Movies' sign si tua ti on, it would be allowing a nonconforming use to exist. He suggested either some type of agreement to terminate the nonconforming use which is tied to termination of the lease, or a variance conditioned upon tenancy of Mr. Movies. He commented that one element in this case is the fact that the City allowed the Mr. Movies signs by permit, and leasing arrangements relied upon those permits. He reminded that economic hardship on the part of the applicant is not sufficient reason for the granting of a variance. Councilmember Hicks asked if the hardship in this case might be the fact that the Mr. Movies signs were allowed by the City in the past. Attorney Filla remarked that if a City erroneously allowed something in the past, that is not sufficient reason to continue allowing it. The applicant stated that prior to the sign ordinance, . previous tenants had even more signage than is proposed now. Attorney Filla commented that if Council wishes to grant a variance, the justification for doing so could be 1) The property owner, when leasing property, relied on a signage which was permitted by the City in the past, therefore the situation was not self-created, and 2) The signage plan being proposed now, though nonconforming, is less nonconforming. Filla added that a variance could be structured to terminate upon expiration of Mr. Movies' lease, or upon their vacation of the property, whichever is first, at which time a new signage plan for the entire building would need to be submitted for consideration by the City. He said this arrangement would give Mr. Movies adequate time to recover the ini tial cost of their existing signage. He explained that the cost of a sign is typically amortized over a certain period of time; in this instance, it would be reasonable to expect the sign to be amortized over the period of the initial lease. Chuck Markham, an owner of Mr. Movies, stated that because of the structure of the building and the roof overhang design, it is difficult to locate signs so they are visible . from the front as well as the sides of the building, therefore the sign on the east side of the building is very important. He stated he would be willing to relinquish use of the pylon sign rather than lose the sign on the east side ,f of the building. 1 , ~ -1 . Arden Hills Council 9 october 13, 1992 Mark Osojnicki, an owner of Mr. Movies, asked if the length of the variance could extend as long as Mr. Movies occupied the space. Attorney Filla explained that if a nonconforming use is allowed, typically the intent is that it be a temporary situation with a limited duration. Mayor Sather advised that in the past, other nonconforming sign situations have been made to comply or requests for variances have been denied because there has not been justification for allowing them to remain even temporarily. MOTION: Hicks moved, seconded by Mahowald, to approve the request for a sign variance, relative to 1160 West County Road E, with the conditions that: 1- The variance will terminate when Mr. Movies' existing ten-year lease expires, or when Mr. Movies vacates the property, or when any tenant changes occur within the entire building at 1160 West County Road E, whichever occurs first. 2. Prior to termination of the variance, a signage plan for the entire building is to be submitted to the City for reconsideration. . 3 . The use of the existing pylon sign in front of 1160 West County Road E is to be limited to exclusive use by TCF bank until the variance terminates and a new signage plan is considered. Based upon the rationale that: 1. The leasing arrangement between the owner and the tenants relied upon signage allowed by the City in the past. 2 . Allowing the sign nonconformity for a limited time will recognize Mr. Movies' investment in existing signage. 2 . This compromise will lessen the nonconforming signage situation at 1160 West County Road E. Motion carried unanimously (5-0). REQUEST TO PURCHASE CITY PROPERTY Administrator Person reported the City has learned of a developer's interest in purchasing a parcel of City-owned land, which has been used in the past as a lift station but is now abandoned. She explained that some of the issues which need to be discussed are the costs involved in removing the lift station, and determination of a current property value, park land fees, development fees, etc. She asked for direction from Council as to whether they are . interested in selling the property, and if so, who is to j, negotiate the matter with the interested buyer. " I Attorney Filla noted that this type of sale is not subject .'1 '1 to the usual public contracting laws and does not require submittal of sealed bids. He suggested investigating how . I L . Arden Hills Council 10 October 13, 1992 the property was obtained by the City to determine if it was obtained with conditions restricting the use of the property. He added that it may also be prudent to investigate conditions placed on adjacent properties to ascertain if those conditions may be affected by sale of the parcel in question. Councilmember Hicks stated that if it is decided that the parcel in question is to be sold, in fairness to the corrmunity, he would prefer advertising the property to the public to give all interested buyers an opportunity to submit bids on the property. Councilmember Malone concurred. Mayor Sather took the position that if the interested party is willing to pay a reasonable price for the parcel, the City should proceed with negotiation because, since the interested party is a developer, it is reasonable that his intended use of the property would be contiguous with existing development of the area. He reminded Council that from the standpoint of the developer, time is of the essence because of impending inclement weather. Councilmembers . Mahowald and Growe echoed Mayor Sather's position. Administrator Person stated that the 1991 appraisal was $26,000. Councilmember Mahowald questioned whether there would likely be any other interested buyers for this property. Councilmember Hicks explained that he is not advocating the usual real estate listing type of advertisement, but would be comfortable with a notice in the newspaper that the property is being offered for sale. Councilmember Malone concurred. Administrator Person cautioned that staff is not normally involved in real estate negotiating so she preferred a closed bid process if staff is to be involved in the process. She reminded Council that the interested buyer is planning to appear before Planning Commission in November regarding his proposed use of the property. Attorney Filla forewarned that if there is any abstract update work or rezoning required, those processes do take some time. Council direction to staff was to 1) Begin investigating the City's acquisition of the property in question to make a determination as to whether the property can be sold, 2) . " Begin initial negotiations with the interested party, and 3) .. Publish a notice in the newspaper that the property is being considered for sale and interested parties are to contact the City. ~ ;: .. I: 'l : ,', "" . . . . Arden Hill s Counci 1 11 october 13, 1992 ADOPT FALSE ALARM APPEALS PROCEDURE Administrator Person reported that a resident recently requested an appeal of the false alarm ordinance, which prompt ed Counci 1 direction to review the City's false alarm ordinance and those of surrounding communities. Person commented that in reviewing this situation she learned there are situations, such as lightning storms, new systems, power outages, etc. which often create false alarms which are out of the control of the alarm owner. She recommended a policy whereby the Administrator review the facts in an appeal of the false alarm ordinance, taking into consideration the non-owner controlled circumstances, and adjust the number of false alarm notices accordingly. Any continued disagreement with the false alarm charge would then be appealed in writing to the City Council. MOTION: Mahowald moved, seconded by Growe, to direct staff to draft a policy, and provide such policy in written form to Council for final approval, outlining a process for . appeals to the false alarm ordinance, whereby the Administrator is the first line of appeal and the City Council is the second line of appeal, as described above. Motion carried unanimously (5-0). COUNCIL COMMENTS Administrator Person, referring to the City Hall referendum, provided an update as to the efforts toward public awareness, and invited Council to review the latest revision of the related video tape presentation, and invited Council direction and input on this matter after adjournment of this evening's meeting. Councilmembers reported which of the upcoming City Hall referendum informational meetings they will be attending. ADJOURN MOTION: Growe moved, seconded by Hicks, to adjourn the meeting at 9:35 p.m. Motion carried unanimously (5-0). . Thomas R. Sather, Mayor Dorothy Person, Clerk Administrator 'i' ~~ .~~ " .~~ .\,\ -.------ . . . . Arden Hill s Counci 1 12 october 13, 1992 NOTICE OF MEETINGS: City Hall Referendum informational meetings will be held: October 20 and 29, 1992 at 6:00 and 7:30 p.m. each date. The next Council worksession will be held October 19, 1992 at 4:30 p.m. The next regular Council meeting wi 11 be held October 26, 1992 at 7: 30 p.m. at City Hall. . . ,A, CITY OF ARDEN HILLS Rl\MSEY CXXJNrY, ~ RESOLUTIal m. 92-67 . RESOLUTIal APl'ROVIm THE JOIN!' VENl'URE OF CX>tJNl'Y 1\ND LOCAL MUNICIPALITIES FeR CJC:HfiTrEE INVESTIGATING 1\ND REPCRTING OF cctlSOLIIlATIal OF SERVICES WHERElIS, The 1991 Minnesota Legislature established a Ramsey County Local Goverrunent Services study Commission (RCLGSSC) to "report on the advantages and disadvantages of sharing, cooperating, restructuring, or consolidating. . . " activities in five areas of public service including: public health, attorney's functions as they relate to criminal law, libraries, public works, and police comrm.mications, crime lab and investigative functions; and WHERElIS, The composition of the twenty-five member conunission was diverse, including a balance of public and private, and st. Paul and suburban interests; and WHERElIS, The Commission I s recommendations concerning public works includes adoption of a plan for functional consolidation of roadways within Ramsey County; and WHERElIS, The consolidation plan provides f= reclassification of roadways and co=esponding changes in jurisdiction including trunk highway turnbacks from the state to Ramsey County and transfer of local and state Aid roadways between the County and municipalities; and . WHERElIS, 'Ihe plan also provides $3.13 million for the :i1nprovement of roadways to a=eptable levels prior to transferring jurisdiction over roadway se::jlll8Ilts from Ramsey County to municipalities; and WHERElIS, The plan also provides for establishment of appropriate County state Aid Highway and Municipal state Aid designations; and WHERElIS, The plan causes operations, maintenance, service, and financial impacts to municipalities within Ramsey County. NJW, THEREFORE, BE IT RESOLVED that the City of Arden Hills requests that the Commissioner of Transportation in=ease the portion of its municipal roadway system that is eligible for Municipal state Aid (MSA) designation to 40 percent to accarmnodate the additional mileage placed under its jurisdiction as a result of the consolidation plan, and BE IT FURTHER RESOLVED that the City requests that the Commissioner of Transportation grant a variance regarding proposed consolidation initiatives which allows removal of roadways from the MSA system without inct=ing penalties set forth in governing MSA rules. P1\SSED 1\ND A00l"UW BY THE CITY CXllll!iK:IL OF THE CITY OF ARDEN HILLS THIS 26TH DAY OF OCTOBER, 1992. :i- THCMAS R. SA'ffiER, MAYOR ~ . A'lTEST: OOROIHY A. PERSON, CLERK AlliINISTRA'IOR . Proclamation Whereas, members of the community have identified the following set of values; Respect for Self and Others: Appreciating the unique qualities of others and oneself; accepting and affirming individual differences and cultural diveIsity; and displaying courtesy and appreciation for others. Compassion: Caring about others; displaying kindness and concern for others; empathizing with others' feelings; and helping others through actions. Responsibility: Understanding and accepting the impact and consequence of personal actions and decisions; striving to fulfill the obligations to the common good of society. Honesty! Integrity: Practicing truthfulness and sincerity in relationships and actions; shaping a clear set of beliefs and ethics which direct thoughts and actions. Commitment: Believing in one's personal capacity to make a difference; investing the hard work needed to realize goals; seeking ways to consistently improve; and persisting through setbacks. . Valuing Families: Respecting one's own and others' families; affirming the need for healthy families; and supporting families in their needs. Sense of Community: Accepting the rights, responsibilities and privileges of belonging to the community; striving to include all members of the community in the process of community life. Whereas, it is the desire of these communities to collectively promote these values and to encourage their support through the establishment of a "Values Week;" Now, therefore, be it resolved that the city of Arden Hills adopt the community values and declare the week of November 8 through November 14, 1992 as "Values Week," and That the citizens are encouraged to partake of the activities during this "Values Week," through embracing and implementing these values in their work and home life. Adopted by the city of Arden Hills this 26th day of October 1992. . Attest: ~. , City AdministIator City Clerk CITY OF ARDEN HILLS . FALSE ALARM PROCEDURE POLICY: Any written appeal of a false alarm charge shall be reviewed and considered first by the City Administrator. The scope of this review will be non-owner controlled situations which resulted in a false alarm. The Administrator shall have the authority to adjust the charge as appropriate. Thereafter, any continued charge shall be appealed to the city council. PROCEDURE: 1. A written appeal of a false alarm charge shall be forwarded to the City Administrator. 2. The basis of this review will be non-owner controlled situations, such as lightning storms, power outages, and new alarm systems. 3 . The appellant will submit documentation of such non-owner controlled situations. 4. Based on documentation of valid circumstances, the . city Administrator may adjust the number of false alarm notices and resulting charge(s). 5. Any continued appeal of a false alarm charge will be submitted in writing to the City council with documentation. . .m , yi - .~-$ :> ~b ~5Q MINUTES , ), CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING -':2 , December 14, 1992 :;;? -=~/.. 7:30 P.M. - City Hall (~ 9."'.L.bIQORPER/ROLL, CAb,L Pursuant to due call and notic:e theTeof, ~layor Sat.her called to O,d81~ the p~gular City Council meeting at 7:30 p.m. PI' .8'3~~ nt ; ~1a yor T hcrn.;~l s C'iJther; Councilmembers JoAnrl Growe, D,3.1,;:, :--jick:::;, Thorn.<i:?:; MiJ.hol.Jd.ld \ Paul M,:::lli)ne _ r;l:~::;o pr;:~:::;ent:. were: Councilmember-Elect, Beverly Aplikowski; City Planner, John Bergly; Clerk Administrator, D01-othy Perso n; Deputy Clerk/Zoning Administrator, Catherine Iaga; City Accountant, Terry Post; Recording Secretary, Shar Fost/:-?T. ,1\Q.QPI....AGsNDA Note was made that the original December 14 Council agenda . was revised by staff. ~IOTION : r1alone moved, seconded by Hicks, to adopt the revised Decernbel~ 14, 1992 agenda. Motion carried unanimously (",,-0) . APPROY",b ... OF_COVNClb. . MJtl.VTs..s. Councilmember Hicks r,eQu82,.ted the first sentence of Page 6 of tl"i8 NO"J,':~rnb,:':i- 30, 1992 Council meetiflg minutes be revised to read " the eil; ha.s control over the alternatives, it i- UP to the City r~o d!:?c i de " in place of " the .~ City has lit tlE' contrc)l O\/,3( the a1t,si natJ '-':83, but it is up to the Cit.;/ to decide " Cm.! n.c i 1 agt-eed to this r -?v:i. sic. fl . ~10TION : Hi(:ks rno\jed) ~:ecoflded b~i ~1al",()vJald, to aPF)l"OVe the m i flU l>:~(S of this No\/emb.2 r 30, 1992 R'';';lul.ar Council Meeting wit~l one revision to page six noted above. Motion .carried unanimously (5-0). :J:NTRPPVProN QFSEsGIAb.GV!;$T$ ~'1a YOI' Satrh~1" acknowledged the presence of several 8,0/ Scou ts in tf"12 ;)uJi;::<ncl::~ an,:] tht~i_l- Le;J.de( , r1alk Wilberts. ':")a th.,.;'( announce.:1 these Scouts from Pack 408 Den 2 have toured the . Public Wl)rhs/Pal-ks facility and are attending the meetillg as part of the i r cornmunit.y service badgs award. Council v~<.: lcom;.::d I:.,h::::~ 8u/ Sc:ou ts . . Arden Hills CCILlflCi.l .- D8Cemr.H'::li 14, 1992 l:;QN$EN.I.l:;..{>,l"ENP{>,R MOTION: Ma lone mo'.;ed, seconded by Growe, to approve the Consent Calendar and authorize execution of all necessary documents contained therein. t'<1otion carr led unanimously (5-0). a. Adopt Resolutiofl No. 92-74 Relating to Appo'(Lionrnent ()f Ass8s:3ments Relatil19 to Im~)rov,srnent. No. ST-'Sl-2 " b. Approve Pay Estimate #2 for 1992 Keithson Pond Improvements. c. Approve Pllrchase from 1992 Budget ~- Computer PC Wor k.sta t ion. d. Receive November 1992 Financial Statement. 8. ApprO\/8 1993 Liquor License Renewals. f. Approve Request for Funds - State Aid Allotment. g. Approve AuthorizatIon of Contract with Abdo, Abdo & Elc.:k a.s 1993 City Auditor. h. Approve the Award of Quotes - Rodde)' Equipment and 1-Ton Truck Equipment (Plow and Sander). 1. Approve List of Claims/Payroll. . PVel"Il:;l:;QMMENT.$ 6l"T.E':.8H6.U..yE':.c2......E.oP . .T.....1::I. ..?l./?~I.t:..\,..\.T.f'!.0. Jean Le:'nbe(~;;, 1401 Skili-:-:s Lane, commented that she has l.!::'ar fl/3d there has been some public expl-esslon of opposition to one of the alternatives for opening the T.H. :d./Snel1ing i nt.e'fsect ion" She sd:Ld she is aWd're o-F many residel1'ts lo.Jho support the opening of the intersection with signalization but ha\/e not written letters expressing their SUPPO)"t; she asked if Council would 1 i kc, t.o receive letters from those supporters. Admi ni:3t r ato( Per2'on reported that recently three lett_.er',;:: reg,:n~ding thi.::; i :3sue . Cou nc I lmembfJr Hl<:;:ks (.:ornlll>:-::nt(-:c] tr-'k'l.T-~ he would be i nt.erested ln knowing the desires of the resideJlts in th'2 ;3,'(e.3.. Cou lie i Imc.~mb'er Malone reminded that in earli,::;i di:3cussions of this lS2;u.:s: , both sides were repr"eS81lted, so Council is aW.,i'e that there:: is n(jt ullanimous agreement on this issue. Malone added that when he reviews l.etters from the public, he v iel;~:3 such letters as indicative of the position of the writer(s) only, regardless of whethf:'f t..he l';3t_t:::T- en,dY ~:~t,J.t:e that the view expl-ess2d fB'I-lects.: the v iel/.J of an ent i-r2 neighbor h,-:,()d 01 g'fOUp. . . Ard.en Hill::; Counc:.il D(}(: emb':':~i 14 ~ 1 c-,r:)') , ""-. !,JNfJNJ$I-lE':[).....AN[)NE':WJ3!,J$JNE':$$ <::;6$E:lj.?;2-=?~-=JjJNQg$l,!J:;PJ\'.L;;JQJ:J/ I"Qli::QN;;QI"JPhTI_QN._-=_GQNIRQI"P6J6 City Planner Be\'gly explained tha t Cont_l-ol Data is requesting approval to consolidate parcels which they own and then subdivide the consolidated p)-Opel-ty i nt.,) th'ree pa.Tcel_3. He' outlined the boundaries of the subject parcel, and boundaries 8'ld owne,"shLp ()f adjacent properties. Bergly stated that the lot consolidation/minor ~:ubdi\/ision would Cl-e.~te p~rcels A, 8, and C. H.::;- ;Jdded tni3t p,n';.ol ,- i'3 <4 the N;:.P substation, parcel B would be the combination of two parcels into a long, rectangulal- de'Jelopable lot (for which thEn-'e is already a buyer), 'and parcel C would be an L-shaped parcel whicl) COlltains the north wing of the Conty'ol Data Syst_ems~ bu ildi ng. Berg],y stated that the Planning Commission has recommended apPl'ova.l subject to the applicant dedicating rights-of-way where there are currently easements for abutting streets. . He pointed out the location of utility and drainage easements and stated these easements have all been approved by the City Engineer. Bergly said recent State legislation, administered by watershed districts, requires that wetlands be defined, so Rice Crsek Watershed District must 'review and apprc)ve wetland easements. 8erg1/ explained thdt some conveyance of p,-opel-ty is Tequlr<scJ and it I:::. Ck:'.i ng recommended r~hat the applicant subm;. t thi3 to the County for filing as a plat to allow t.hese parcels to have lo't numbers instead of lengthy legal d{-}scr ipt lor!::: in c'rd,:;!" to p,.ovide c18arel- definition of property lines. Bel 9 1 >' ad\! i:;:;c:c! that tt18 Plarlnlng Commissioll .3lh:3 staff are re(:'omm;:..'r-Idin~a ~:J..pp"'-o"}al of Caso #'~):~ 21 w5.~,h t.h(:: f<)llowlng conditions: 1 ) The proposed division be prepared in the 'form of a fimd plat for Ci t,j slgl-Iatul-es 811d ,-ecol-dillg with the County, 2) Parcels A, r::- and C shall not i TIC lude thE' ~, r 19ht'3-of -way of abut.ting streets either in the delineation on the plat or in the legal descriptions, 3) The City Att.orney ,-eview and approve the plarl and any conveyance documents, 4) Rice Creek Watershed District review and appl-OI.}8 wetland easem2nts, 5) Park dedic3ti()n be '-,::501"./ed prior to dev210pment of t.he F''((jpert}'. . . Arden Hills Council 4 December 1.4, 1 <;C12 Councilmember Malol18 commented that tlle City obtains access to park property via a portion of this property; he asked what kind of agreement is in place to allow this access. Jim Bellandi, Attorney for Control Data, explained there was a lease allowing access which has expired. Bellandi stat,ed that he has discussed this matter with City Attorney Filla and the intent i.3 1.0 l'ew)~it8 the e"pl.l"ed 18838 to continue ~ to allow City aLce~s; h~ 3ddeJ th12 is not a controversial ~ t . .~ ". ~ t' lS,;:.U"::; . " f', ( [ .,' Councilmember ~lalone as'~:ed if this property i~; locat,3d in an )1~v!: y~ (v . . . ~ ~, \.' 1-1 zone; Bel'gly answered that 11'. IS Ln an 1,-1 zone and he Ii. has been assur-2d th,::Jt zc;,niriO dt~signa.tion will T;.;:,rnain. V....J..l /.,t ,f I..I~ ''-"j'" /:'/'( t MOTION: Hicks moved, seconded by Malone, to approve Case #92- f:jil 21, Minor Subdivision/Lot Consolidation, Control Data " { with the conditions that: Y 1 ) The proposed division be prepared in the form of a final plat for City signatures and recording with the County, 2) Parcels A, 8, ancl C shall not include the rights- . of-way of abutting streets either in the delineation on the plat or in the legal / descriptions, 3 ) The City Attor ney review and approve the plaf and any conveyance documents, 4 ) Rice Creek Watershed District review and approve wetlarld easementsl 5 ) Park dedication be resolved prior to de\lslopment of the pn)pe,' ty , 6 ) Utility and clralnage easements be outlined per the City Planner's recommendations. Motion carried unanimously (5-0). Rf'y':J::::H.. .ANP.APPRO\lAbQF:J99}_i:ll/5JN:::'?? 1,.,I~E::t'$E:AND_pE::m1J T_EE::C: ...$I.Rllr::TI)RI~. Adrninist'r-Ctto, Per-son r\3c:allc~d that at the November 30 Council m,?E:ting ths Council received recommendations frorrl the Finance Committee ,-egardiI19 cllanges in licenSE? and permit. fees. Rc~ferr i fig to he,. December 10 report, she reported that staff l'la.s reviewed the recommendations of the Finance Committee and concurs with recommendations to changB the followi ng license and permit fees: 1 ) Increase 1n Sign license fees:; Initial pe,'mi.t f""e ~- fr om $;~5 to 'kiO r:C\'( 1-::"=:.',) ./ .' -.~' . Annual ~.ign lic.c'n~::;;':, fe;::;- 1(/) :::':q. ft. or less from ,!;10 . to $20; 101. sq. ft. LG 40C; sq_ ft. fr()nl $2/additioflal tu 't4/addi t~ion.;:tl; (;'\i:2;: r 400 sq. ft. from $2.50/additional to $5/additi()n31. 2 ) Increase the drlve-.ttlrougt, rest.aurant fee from '$2':,0 to $300. - --..-------- . i~rden H i.lls: C(:d.) no:::. i 1 0 Decemb'.'r 14, 1 '::)9') -' 3) I ne! <":;>a.38 reta, i 1 sales .l J.c:ense f,3es from $40 to $50. 4) Delete the Rendering Plant license fee (obsolete) . 5) Change the follo,"ing P,S,-n1 i. t structure: - 5ewer permit - from $15 to $3:) . - Wa tel~ permit _. from $15 to $35; installation f'com $15/hour to $30/hour. - Plumbing pel'mi t. - from $15.50 minimum plus $5 for each add i ti 0 na 1 fixt.ure to $15.50 fot.. the first fixtul-e and $7.50 for e,:;1ch additional fixture. Person ach/ ised that '"taff has iclenti fied the followin9 "'ol."t.ed items which CouncLl rn.:J.Y wi.sh to re\/iel.J ani] dlSCUSS at a futl,J'fe 1,..J(,f k'::f::':::::sion: - Definition of amusement devices and cigarett.e machines. - Fire inspe(~tion for spec i i'.~ 1 eV8Ilt:3, alarm system i nst.allation, buildi n9 inspection fees, and liquor license and investigative f 6&)8 . - Institut.ion of Ci r.y SAC and WAC charges per unit for new const'(uction. - Dog license fee 1 nc..rease. - Possible redefinition o.r=' drive-through restaurants to . be treated the same as other restaurants and change basis of fee f,'om square footage to hOU1-S of operation. - Garage/boutique sales fees. - Possible change of retail sales license to g{~neral business license fee and change basis of fee from square footage t() hou '(:3 of op'",'ation. ~1CiTIOH: t-1aho\.-Jald moved, seconded bv Hicks, to appi O\/.:::~ t.he li(::en~se and pel'mit fee changes numbered 1 ) th'(ough 5 ) above. ~'1(it_ion 1:':3.11 ied unanimous:ly (:,-<)) . APPROY~ .r::f;PI1AI~l':qI)I PL1.E't:"T9<.AVT HOP I.Z.!:: r::JT'iAPMINI.'3TP619B. T o ''3J(; UPROPO;i.AL",,; f,Q.8.._._..9.,A_I8_____._,P..R.Q.~;..~.,:?..?.,.JJj.G.......P.\)F;.~~.H.tY?..~.,$.. Adm i ni::-?t. ',' ,':tt.o ( Per:s())1 :3ti3t(~d that some time Ago th,J Ci. ty r 8\1 i ew(:'!cI the po',,'sibiJ.ity of perfonning dr:1ta p r oc '~3S::'3r:-<:::: i n-- hOUSi::- "(atl',;::l" tfViTl thr-ough .3n 01'1"-8 i tee da!'." pr OC8SS 1 n~.J :3ervic:9 in an effort to provi.de enhCl. need and more co::~t -" effeci:i'.ji', ser'../ic8. City Accountant Post i8called that 1n budget wOiksession the matter of in-house \}ersus off-s.i ti~ d;3ta p'r ocess i n:9 was discussed. He <",tated that a determinatIon has been ITIc;de that ther,::- woul.d be .3 long--t,er:Ti CV.3t Sd\j.l. ngs by pel"form.t..fI':) data PI O(::fj~::::.~ i ng Functions ,i n _. house" He adJ.ed thar . i rnp 1 eme nt..'~ t ion I;JC)U ld 1- ;~qu 1 r e thi3 pUlcr'la:':~~?' of ne{~eS3d r / hE! r .::::Jwa r <.7' .'::JfI.::! COifll:)On,'?llt:;::: , ane! it'. 1 :=.: ant i ': ipat;2d tha.t vel)' moder at.e add 1. t, 10n3 1 '3ta ff i n:] i.;,J()uld b,,:; 1',.)qu i (c~d fO'j" conversion, 8ft~~"r which exi~:ti ["19 <",taf F would perform the wor k. -..------- . Ard'::fI Hi 11:=, Council 6 Decernb,:::~ r 14, loq:::: Person ,ep())~ted that thr i-3~:: ve rleL)';- s have submitted quotes fo'( the neCeSsaiY hardware and components, and staff is requesting auth01- ization t.o purchase the necessa)"y equipment at the lowest. bid fOT each i t.em" Cou nc ilmernb<:;:)- M<31on;~~ a3k13d what would be t.he CO~3t of con\.lersion t.o an in-house system. Post answered that cOll'.)ersion i'~ ,~;<p(:?cted t.o cost about. $.500. Cou nc i 1 m<::Ho\:J!S i- ~ Hicks asked what '1.S the anticipated cost savings. Post :3ta t(;-d that a Fti:;r th.~ initial converSion costs, it is expected there would be approximately $15,000 an nua 1 83\':lng8 from not h.:3. \;,:L ng to pal' t.he OU.t,::; ide d,'j"f~d procBs::?ing sc~rv ice ~'Jhich would 1_, _ Ic~all:zed in 1--1,-':.' tCi 2 years. Hie ks ne-rled ute that individual items aloe being recommended for' purchase from a variety of vendors: ; he asked if all items would be compatible. Post replied that the items al{~ all compatible, and the reason for the \)a'r ious vendors i c. simply to recei'Je the best prices. Councilmernber Mahowald asked . '" the hardwa.re may provide 1, futur"e ability to enhance other pl~ocesses pe,formed by the City. Post said the equipment would create a network, which . would be an additional side benefit. MOTION: Malone moved, seconded by Growe, to authorize the City Admi nistratvr to sign apPiop'riate purchase agr- eeme nt::; wi th the followi ng vendors fO'i data processing hardvJare and component's" Of th::: :-$24 J:.7;? "53 tot:al j '$2,090,06 i:3 to come from t.he 10Q? budget, and $22,589.47 is to come ....-' .'..... fl"om the 1993 budget. "- Banyon Data Systerns: : WO)' ksta t ion, S8i\/er- , network ac:ces;::.,o'( 1 es , installa.tion and anllual support $12,744.32 - DCT S>,st.erns Group p,'inter and t.ape backup u ni t '$ 1,80S.1r3 - [',anyon Da ta Systems: : Snftl'J.3.re pu'((:; ha:3C~:3 for. fund 3r::CCU nt i ng payroll anc! utility- bill.lwJ3, training dnd annual support $10,130.03 Total $24,679.53 t10t ion carr .led unanimously (5-0) . pI 5'~IJ$,5TPNQfmQEFE::P ...c9RBRl,lFEfBR'(m LOT . As backs:~round ) Pidml ni~:trat()r F'~rson (,:.~"c a 11,:~'d that t h,e Ci t./ 1 ) Pr-:;(:e i..../()d ':J r c:qUi':~.'; t f'r()n1 EcJU:::;vJ3 t,"?i" t::3L.'ite:s Pd'rtnershtp, Inc. to consider selling the lot at the nor t hwe:.:;;t cor.n2r of Bfueb2fl-Y L.-) 1";::; dnd OLd Hi9hwdY 10, 2) C'.J1,J ne. i 1 ad'.)er t i:3c:d thE . Arclen Hills CCluncil 7 DE:lCernO.::" I 1<r, 1 ':-I~;::" prop",rty f"ol' salo and 'received no bids "From other .i nter (,~sted buyers, and 3) Negotiations continued with Edgewater Estates Partner"3hip to arl-ive at an agl-eeable price. Person reported that the final result of negotiation is an offer from Edgewatcn~ for a PUl.ctldse p)"i.;e of $28~SOO with the condition that the City incur the cost of removing the existing lift station f'(om the subject property. Sh.::? added thai: a 1901 appra.isal of the property was $26,000 with the lift station removed. Person noted the advantage of selling the lot WOIJ 1 d be t;1aL the buyen l,as a gOI)d developmsllt l~eco"(d wi ~:.h th.c.: C it>' and intends to develop the lot consistent with adjacent townhomes development. She stated the possibLe disadvantage is that iemoving the lift station may have complications which could result in higher than expected costs to the City. Councilmember ~1alone commented that the subject property appears to be landlocked and its intended use by Edgewater appears to be the only reasonable use of the land. He added . that since there has been no interest expressed by any other buyer, he would be inclined to finalize negotiations with Edg'9water' . Councilmernbel' Mahowald commented that i T1 fc:\liewl ng infol-rnatioll as to comp81-able sales, it appeal-S Edgewatsl"s offer is faiT and would allow for the be:=:;t use of t.he prop,",ty. He favol-ed proceeding witll the sale d~ negotia-ted. Counci.lrnembe-r Hicks commented that Edgewate-r's offer is $28,500 with no pa-rk dedication, and costs for ri~moval of the lift station are to be incurred by the City. He said that in this case, park dediGation may not bi.) an Impc,rtant consideration, but he woulc.l pr:2f,sT ~;c, Sf~]], the prl)p,,3rty fe)! $25,000 as is J nlakit19 the buyel- l-espon:3ible to r i:::f1l0\/<;: t h~,::, lift:. '3t8tion. Peison 2::aicl that arT"angement was considered, but the 1991 appraisal of $26,000 assumed the l-erno\/,al of the 1 i ft:. st_ation. Councilrnernber Growe said this does not:.. appear to bf:' '3 pr irfle 101'. ,:)nd 81'1<:;0 v.JOuld 1,)r? I. nc 1 i n~;>d to acc.::pt Edg{:~IJJdtel- '~3 off'2l'_ . M.-:I/O'I' Satf','z;f cornrnentc-!d that:. taxpayers wculc! b~ bett.?]' ':-:::.S':"'f,:;:-,j hi '3i011ii'iQ 1:.. he: propi:;rty and hdl.,! i n9 i t, l~;;"(~-()n,,~ t..,:.'l.Y.-Jb 1.0.' . Hi? added the i-_ continuity of dev810pment would also bl:' J. plu:::.:.:" . Arden Hills Council 8 DE;cernber l.l) 'c"-'-- 1 )'-J.._ Councilmember Hicks asked what the de'-/f:? loper is plcHlfling to build on the lot. Planner Bergly said he has not seen a pr oposa 1 , but per code there could be two units. Zoning Administrator Iago reported she has seen a preliminary PI" oposa I calling for two unite" which is consistent with ex i:.=:t i ng development and consistent with the proposed fl8hl zoning ordinance. MCiTIor.' : r'1al 0 ne mo\/ed, seconeJed by Growe, to authorize the City Administrator to finalizi; negotiations with Edgewater Es'tates Partnership, I nc. for the sale of the lot at the northwest corner of Bnl,,,ben'y Li111'O and old Highl..;ay 10 r-or a price of '$:~~:;J500 ~,Iith the corldition that the City remove the e:dsting lift station from the property and waive park dedication requirements. Motion carried (4-1, Councilmember Hic k:3 voted nay) . GQ\,JNGI\"GQMMi;NT~ ~JqN ....CiR.PINALJc..f, Councilmember Malone thanked staff for the memorandum . outlining re\Jisions to the proposed sign ordinance. EJRgtIAR$HAJ..'.". Councilmember Malone commented that after reviewing inf{)'rm3tion, he is not convinced of justification for a F i i"e Marsha11 and ~,ould like to see more background and intol-mation on this matter. C:Ql)NC:.lb.M.G.r.1.i;lgR...M,8JjQ\JAb.P'~,..f.A.Rf,Ni;bb. Cou nci 1 rn-.ember Mahowald advised that this would be h;~ last ........' meeting as he will be unable to attend the la~3t. D'3cember Council meeting. He thanked the citizens of Arden Hills 'for th'3 OPPO-( tUli i ~~. '/ to serve as CotJncilmember) saicJ he hOP2'3 resident:.:=:: i.3d1 ize \..IJhat .a good Council and sLaff s.;? r \/28 the communi+~/ , GIld stated that he is confident CouncilmembAT- Elect Aplikowski wi11 do a fine job as Councilmembsr. . 11ayor S.~3ther thanked Councilmember Mahowald for his '.}aluable service to the City and his friendship to the Council and staff. He stated that councilmember Mahowald has been very unselfish with the giving of his time at the expense of his family, and h(: \eJl~,hed him the best. . I;QI,Jur J.b~'lgUF; G.F:.... !';FQt}IC:'?8f,~,IqtIA :LION ~'1ayo r ::',.::: ther said h,s' has L-:'ar ned that Councilmember G'( c,,~\je h,:.J.s sulJfn L t ted h'3r l-esignation effective Janu.l~-Y 1, 19'-):3 . He said t nt:'; Cou n/:~ i 1 is SOllY to lose Councilmember Gyowe as srl8 . . . ~\rd:,~'n Hills Council 9 Dc^">~mj:J7'r 1 /i 1 ("r'~<2 -', ha.c; b)'ought a.n added sensitivity to the Council. He3 as ked that discussion of the matter of replacement options be placed on the upcoming worksession agenda. AQ,JQlJRN MOlleN: GrO\"e moved, seconded by Malone, to adjourn the meeting at e: 14 p.m. Motion carl-ied unanimously (5-0). ThcJfTI.].:3 R. '::::' .:J t h ,~:: r , t1il.'/()!' Dorothy H. Person) Cley'k Administl-atol- NOTICE OF ~1EETINGS : The n,:'!x t Council worksession will be December 21, 1992 at 4:30 p.m. The next regular Council meetl ng will be held December 28, 1992 at 7:30 p.m. at City Hall. . . I . MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING October 26, 1992 7:30 P.M. - City Hall CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Sather called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Thomas Sather; councilmembers JoAnn Growe, Thomas Mahowald, Paul Malone. Absent: Dale Hicks. Also present were: Parks Director, John Buckley; Clerk Administrator, Dorothy Person; and Recording Secretary, Shar Foster. APPRECIATION OF FLOWER POWER VOLUNTEERS Parks Director Buckley and Flower Power Representative David Sand explained that the "Gateway Gardens" project has been done for four to five years with the help of volunteers who' plant and maintain ten City flower gardens throughout the . community. They offered thanks and appreciation pins and certi ficates, on behalf of the citizens of the City, to all participating individuals or families listed below. Several of the participants were present to receive acknowledgment. The Council and audience applauded all the volunteers. David Sand Jean & Maxine Mootz Jan & Don Messerly Bill & Mary Gillies Faye Haugen Kathy and Tom Goserud Terry Post Renee Kaulfuss Megan & Larry Ricke Patsy & Rick Morphew Susan Ingeman will Sulzbach & Scout Troop 200 Vivian Straumann Mary Flor Cathy Olmscheid Carol & Jerry Moehnke EI aine Smith Carol Cafferty ADOPT AGENDA MOTION: Mahowald moved, seconded by Growe, to adopt the October 26, 1992 agenda as presented. Motion carried unanimously (4-0). APPROVAL OF COUNCIL MINUTES MOTION: Malone moved, seconded by Growe, to approve the minutes of the October 13, 1992 Regular Council Meeting as . prepared. Motion carried unanimously (4-0). ----_.__._~ - --~---_.__.._-- t . Arden Hills Council 2 October 26, 1992 CONSENT CALENDAR Councilmember Malone asked for further clarification on Consent Calendar items a, c, d, and e. With regard to item a, Councilmember Malone stated that his understanding of proposed Resolution 92-67 is that it requests the Commissioner of Transportation change the MSA formula in anticipation of potential transferring of jurisdiction over roadway segments from Ramsey County to municipal i ties. He asked if there is any information known as to which roads may be involved in this transfer. Administrator Person stated that informal recommendations have been made, but no formal decisions have yet been made. She added that several local communities are joining together in adopting this type of resolution. With regard to item c, Councilmember Malone asked if it is known why Ramsey County Sheriff's Office has unexpended squad funds available. Administrator Person stated their budget designated a certain amount for replacement of squad carsl those vehicles were purchased under budget due to a . joint purchasing arrangement, therefore authorization to use the remaining funds to purchase emergency equipment such as squad light bars is being requested. Malone stated there is a specific vehicle assigned to the City of Arden Hills and he questioned whether Arden Hills' portion of budget will be spent on outfitting the Arden Hills' squad. Person answered yes, that was her understanding. With regard to items d and e, Councilmember Malone stated he assumes the I-ton trucks for the Public Works Department are just chassis, and he is concerned how Public Works expenditures will compare to budget. Administrator Person, referring to a memo from the Public Works Department, stated these are I-ton chassis with specifications for dump box, plow, and salt/sand spreader to be added to each vehicle. Parks Director Buckley said he believes the cost of the one- ton trucks are offset by the rodder equipment on a trailer mount rather than a new chassis mount. MOTION: Malone moved, seconded by Mahowald to approve the Consent Calendar and authorize execution of all necessary documents contained therein. MoHon carried unanimously (4-0). a. Adopt Resolution No. 92-67 Approving the Joint Venture of County and Local Municipalities for . Committee Investigating and Reporting of Consolidation of Services. b. Adopt Proclamation Declaring the Week of November 8 through November 14, 1992 as "Values Week". . , . Arden Hills council 3 October 26, 1992 c. Approve Ramsey County Sheriff's Department Use of Unexpended Squad Funds to Purchase Emergency Equipment During the 1992 Budget Year. d. Approve Purchase of Public Works l-Ton Trucks ( 2 ) . e. Approve Purchase of Parks & Recreation 3/4-Ton Pickup Truck. f. Approve Administrative Policy on False Alarm Procedures. g. Approve City Hall Site Designation as a Santa Anonymous Drop-off Site for 1992. h. Approve Solicitation Request from Minnesota Public Lobby (Minneapolis Park Lovers). i. Approve List of Claims/Payroll. PUBLIC COMMENTS There were no public comments. UNFINISHED AND NEW BUSINESS There are no agenda items under this heading. . COUNCIL COMMENTS ELECTION CANVASSING Administrator Person reported that Deputy Clerk Iago has requested the Council schedule a time for canvassing election results, and has suggested November 4, 1992. MOTION: Malone moved, seconded by Growe, to schedule a special Council meeting to canvass election results on November 4, 1992 at 5 p.m. Motion carried unanimously (4-0). CITY HALL REFERENDUM Administrator Person stated that Council has been provided with the latest updates with regard to the City Hall referendum issue. She reported that a few phone calls have been received with regard to this matter as the information has been dispersed throughout the community. She stated that the types of comments received urge Council to be as conservative as possible, advise that other Public Works facilities may be available, and question where is the best and most cost-effective site for the facilities. KEITHSON POND UPDATE . Administrator Person reported that Keithson Pond work is expected to be completed within two days working time. Councilmember Malone commented that it appears Keithson Pond work is coming along very nicely. --...- - ------ . . Arden Hills Council 4 october 26, 1992 . FINANCE COMMITTEE Councilmember Malone recalled a recent Finance Committee report provided to Council and asked if Council had any feedback/input they would like to forward to the Finance Committee, particularly with regard to that report. Mayor Sather commented that the report was very easy to read and the presentation of information was very well done. Malone advised that the Finance Committee will be researching the matter of a storm water utility and will be reporting on this matter in the near future. councilmember Mahowald asked if there will be a meeting to discuss storm water uti 1 i ty. Malone said it can probably be dealt with at a worksession. Administrator Person stated that Maier Stewart and Associates is compiling information with regard to storm water utilities in other communities, but it may be unrealistic to anticipate the storm water utility to be in place by January 1993. MOTION: Malone moved, seconded by Mahowald, to schedule a Council worksession on Monday, November 16, 1992 at 4:30 p.m. Motion carried unanimously (4-0). . ADJOURN MOTION: Malone moved, seconded by Growe, to adjourn the meeting at 7:52 p.m. Motion carried unanimously (4-0). Thomas R. Sather, Mayor Dorothy A. Person, Clerk Administrator NOTICE OF MEETINGS: City Hall Referendum information meeting will be held october 29, 1992 at 6:00 and 7:30 p.m. The next regular Council meeting will be held November 9, 1992 at 7:30 p.m. at City Hall. The next Council worksession will be held November 16, 1992 at 4:30 p.m. . ----- -------- --------- ~ AGENDA ARDEN HILLS CITY COUNCIL MEETING . COUNCIL CHAMBERS MONDAY, OCTOBER 26,1992,7:30 P.M. - 1. CALL TO ORDERIROLL CALL 7:30 P.M. 2. APPRECIATION OF FLOWER POWER VOLUNTEERS 3. AGENDA ADOPTION 4. APPROVAL OF OCTOBER 13 COUNCIL MINUTES 5. CONSENT CALENDAR a. Adopt Res. No. 92-67 Approving the Joint Venture of County and Local Municipalities for Committee Investigating and Reporting of Consolidation of Services. b. Adopt Proclamation Declaring the Week of November 8 through November 14, 1992, as "Values Week". c. Approve Ramsey County Sheriff's Department Use of Unexpended Squad Funds to Purchase Emergency Equipment During the 1992 Budget Year. d. Approve Purchase of Public Works I-Ton Trucks (2). e. Approve Purchase of Parks & Recreation 3/4-Ton Pickup Truck. ". f. Approve Administrative Policy on False Alann Procedures. g. Approve City Hall Site Designation as a Santa Anonymous Drop-off Site for 1992. h. Approve Solicitation Request from Minnesota Public Lobby (Minneapolis Park . LoveIs ). f. Approve List of ClaimslPayroll. 6. PUBLIC COMMENTS 7. UNFINISHED AND NEW BUSINESS 8. COUNCIL COMMENTS 9. ADJOURN OCTOBER MEETINGS NOVEMBER MEETINGS October 27- Park & Rec Comm, 7:30 pm November 4 - Planning Comm, 7:30 pm October 28- Human Rights Comm, 7:30 pm November 9 - Council Mtg, 7:30 pm November 11- HOLIDAY (VETERANS DAY) November 19- Public Saf/Wks, 7:30 pm November 24- Parks & Rec, 7:30 pm - November 26-27 HOLIDAY-THANKSGVG. November 30- Council Mtg, 7:30 pm . - CITY OF ARDEN HILLS MEM:IWlOOM ~. TO: Mayor and City council Dorothy A. Person, city MministratorW :E'RCH: DATE: october 23, 1992 SUBJ>>:T: city 1\dministrator's Infonnation Fbr council Meeting of 10/26/92 I. ACrION NEEDED BY CITY CDUNCIL: Consent Calendar Item No. 5.a. regarding the Resolution Approving the Joint Venture of County and Local Municipalities for committee Investigating and Report of Consolidation of ~ices - The resolution recommends t:hM:-appro~ the Municipal state Aid Designation from the Ramsey County Local Goverrunent Services study Commission (RCr..GSSC) for the City of Arden Hills be increased to accommodate state additional mileage placed under the city's jurisdiction. Consent Calendar Item No. 5.b. regarding the Proclamation Declaring the Week of November B through November 14, 1992, as "Values Week" - This is a result of a carmnunity-wide effort through the Roseville School District who identified a set of core corrnnunity values in this - area. Consent Calendar Item No. 5.c. recommends Ramsey County Sheriff's Department use of unexpended squad funds to purchase emergency equipment during the 1992 Budget Year - These items include light bars and related equipment for contract cities only. Consent Calendar Item No. 5.d. regarding the Purchase of Public Works 1- Ton Truck (2) - This is based on Carryover from the 1992 Budget. Quotes were received from 5 dealers with lCM quotes from Midway Ford at $1B,2BO each. Consent Calendar Item No. 5.e. regarding the Purchase of Parks & Recreation 3/4-Ton pickup Truck - This is also based on 1992 budget. This vehicles was low quote was from Midway Ford at $17, 043 . Consent Calendar Item No. 5.f. regarding False Alann Policy - See attached. Consent Calendar Item No. 5.h. regarding a solicitation Request from Minnesota Public Lobby (Minneapolis Park Lovers) - Minnesota Public Lobby will conduct Fund Raising Activities in the Community beginning October 6, 4:00 p.m. to 9:00 p.m., Monday through t . Friday. Canvassers have been identified with proper infonnation for the ,- city and is kept on file. I II. INFORMATIONAL ITEMS: I a. The Dunlap and Round Lake Road final overlay has been completed. DAp/ts ii .._"-"--,-_. ___ u ___.__ _"__ ___ ,..;,;:., q\~/,'~:_~€,::1 % d <":l:; ~~U:i:~ ~"~ ;;/J .'tI.J. ~'"@ ;::::;~E';: a ~fl ~..G o;;i'''-~;;.~_~.".,-, ...-1\ ':-<'J~~'2.~'"':.vi.=\'::;:..l:1~. l::B-o.......<n~ ~ ;~5oCe~~~e~~Zo~ ~c/Ju~~o .. t......l ~ b..~;;:; 2 3: ~'85.u "::' <l.lg 3-Z1.......c ... -' ,.....>-..........0 '.'-..... 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N _ U .;;;..... e c 1:).... ~ g.o.Q..::!',.o ell A > ...U-S ~;.Q":f::: t).~ o.~..., 5,:", .5 1:) ~ 'S u~ 0.0 :;::.....,,0..... .......... u '00'l.)Q) ..........t:<uc >:;;s........ ... = U .....~ ~, ~ ~. ~'a g.';:E'ECl g-s&::;.a: ~~o:8 ~.~ >'~_.9 ~ 6'~'S<;~ o.~ e~=; 8~~ ~ ~ .a..e f:l:a~-8 8:.:lv.i-sa ~-s e..s E ~ ~E ~ c..> Q,;:E 0.._ <-::I Q.E-<~ Y,.... <':I ------- ~ ;'1 . > =- MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING October 13, 1992 7:30 P.M. - City Hall CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Sather called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Thomas Sather; Councilmembers JoAnn Growe, Dale Hicks, Thomas Mahowald, Paul Malone. Also present were: City Attorney, Jerry Fill a; Clerk Administrator, Dorothy Person; Deputy Clerk/Zoning Administrator Catherine Iago. ADOPT AGENDA MOTION: Mahowald moved, seconded by Malone, to adopt the October 13, 1992 agenda as presented. Motion carried unanimously (5-0) . ,--. APPROVAL OF COUNCIL MINUTES .--- Referring to the second full paragraph of page four of the September 28, 1992 Council minutes, Councilmember Mahowald asked if Dale Noyed, 3505 RidgewoodRoad, actually stated that he had purchased three pumps for use in pumping his property. Councilmember Malone said he recalled that Noyed did make that statement and also commented later during the meeting (first full paragraph on page eight) that the builder has assisted in pumping activities. MOTION: Malone moved, seconded by Growe, to approve the minutes of the September 28, 1992 Regular Council Meeting as prepared. Motion carried unanimously (5-0) . CONSENT CALENDAR Councilmember Malone noted that he had not received in his packet the list of claims/payroll for review under consent calendar. Administrator Person provided the list to Malone. MOTION: Malone moved, seconded by Hicks, to approve the Consent Calendar and authorize execution of all necessary documents contained therein. Motion carried unanimously (5-0). ~, :!'. . " a. Approve Pay Estimate No. 1 for 1992 Keithson Pond ~1 I', Improvement Project. b. Motion to Reject All Bids for Construction of Arden place Storm Water Utility Following Abandonment of this Project. , -= Arden Hills Council 2 October 13, 1992 c. Authorize Davis & Lagerman to Appraise the Harstad and City Hall Properties, d. Approve Resolution No. 92-66 Giving Host Approval to the Issuance of Health Care Revenue Bonds, Series 1992 (Group Health Plan, Inc. Project). e . Approve Appointment of Ehlers & Associates as City Financial Consultant. f. Schedule Worksession for october 19, 1992 at 4:30 p.m. to Review Policy and Process for Independent Contract Renewals. g. Approve List of Claims/Payroll. PUBLIC COMMENTS There were no public comments. UNFINISHED AND NEW BUSINESS CASE #92-18 SITE PLAN AMENDMENT INTERNATIONAL PAPER, 1400 RED FOX ROAD Zoning Administrator Iago reported that Planning Commission ......, has reviewed Case #92-18 for the installation of an above- _. ground storage tank. reviewed the City Planner's report with regard to this case, and unanimously recommended: 1 ) Waiving the development moratorium, and 2 ) Approving the site plan amendment, based upon the fact that the tank is located appropriately and is screened from the only affected adjacent property, with two conditions that: A) Permits and licenses from other agencies be filed with the City. and B) Landscape screening details be reviewed and approved by the City planner prior to issuance of a building permit. Iago stated that the applicant advised Planning Commission that in order to lessen its visual impact, the tank will be painted to match the existing building. Iago added that in accordance with the new ordinance, this item would require a public hearing for a special use permit because the site is being changed; however, under present ordinance, only a site plan review by Planning Commission and Council is required. She advised that since the change is not significant, and since the case would not require City review if the applicant were simply reinstalling an . underground tank, the public hearing has been waived. J;J =- Arden Hills Council 3 october 13, 1992 Councilmember Hicks asked what permits/licenses from other agencies are expected. Ryan Steen, representing International Paper, advised that Minnesota Pollution control Agency has jurisdiction over this type of tank and International Paper will be conforming to Minnesota PCA's requirements relative to spill prevention and a secondary containment concrete tank. Iago added that the Lake Johanna Fire Marshall has also reviewed the case and indicated approval. steen added that state Fire Marshall's requirements will be followed. Councilmember Malone asked if any changes or additional review would be necessary if the applicant were to change from one type of fuel to another. steen said he did not believe so. In response to Councilmember Malone's inquiry, Iago stated that all requi red staff evaluations have been completed. MOTION: Malone moved, seconded by Mahowald, to waive the Development Moratorium Ordinance relative to Case #92- ................. 18. Motion carried unanimously (5-0). -,~ MOTION: Hicks moved, seconded by Growe, to approve Case #92-18, Site Plan Amendment for International Paper, 1400 Red Fox Road, for installation of above-ground storage tank, subject to the following conditions: - Copies of all permits and licenses from other agencies be filed with the City, and - Landscape screening details be reviewed and approved by the City planner before the building permit is issued. Motion carried unanimously (5-0). CASE #92-16 SITE PLAN REVIEW JOE COMMERS, 1160 W. COUNTY RD. E Zoning Administrator Iago reported that Planning Commission reviewed Case #92-16 (Phase II) involving site plan review for building modifications for a bank and retail facility at 1160 West County Road E (the old Hoigaards property) owned by Joe Commers. Planned tenants of the building are the existing Mr. Movies video rental store and the TCF bank presently located in the building to the south of 1160 West County Road E. . Iago stated that the main item of discussion at Planning , commission level was signage, and review indicated that City staff issued permits for two signs for Mr. Movies, aware that Mr. Movies was the only tenant of the building at the time of issuance. She stated that according to the sign ordinance, in a multi-tenant building, each tenant is f e= Arden Hills Council 6 October 13, 1992 MOT ION : Mahowald moved, seconded by Growe, to approve Case #92- 16, Site Plan for 1160 West County Road E, Joe Commers ( owner) , the building modifications as proposed and contingent upon the following conditions: 1. The future drive to the adjacent Arden Plaza Shopping Center be shown as part of the site Plan. 2. That signage be approved with the following changes: a. The pylon sign be moved 15 feet from the County Road E right-of-way, b. The eight standardized directional signs be allowed as shown on the plan. 3. That the access permit from Ramsey County be submitted and filed with the City. 4. The landscaping and lighting portions of the Site Plan be approved as submitted. Based upon the following rationale: 1. The site will be upgraded by the proposed changes, turning a dated site and structure into a renovated, contemporary addition to this business district. 2 . No variances are required. -.- 3. The parking/building ratio is improved with the -~ removal of a portion of the building, and will better meet the needs of potential future retail uses. 4. The site is enhanced by the additional curb and gutter, landscaping and lighting. 5 . The proposed uses are compatible in terms of business hours relative to peak parking and traffic needs. Motion carried unanimously (5-0) . Zoning Administrator Iago confirmed that when Mr. Movies' sign permits were issued, staff was not aware that there would be tenants in the building other than Mr. Movies. Councilmember Hicks asked if the variance to the sign ordinance relates to number of signs or size of signs. The applicant stated that the variance request is simply to keep the sign on the east side of the building rather than having to remove that sign. He emphasized that if this were allowed, the total size of signage is within allowable 1 imits of the ordinance. Councilmember Malone asked if there is a sign on the existing TCF that would be removed when TCF moves to the new . facility, The applicant stated yes, that is further , justification for the sign variance; he added that the existing pylon sign in front of the building, previously used by Hoigaards, will now be used by TCF. The applicant explained that the existing sign on the east side of the - =- Arden Hills council october 13, 1992 7 building is presently about 24 square feet in size and may be reduced in the future. The applicant reiterated that it was a surprise to learn that the signs for Mr. Movies were in violation since Mr. Movies had followed the necessary sign permit process. Zoning Administrator Iago reiterated that the entire building is to be considered a multi-tenant building, and such use is allowed to have one sign above the entrance to each tenant and one pylon sign that identifies all the tenants of the building. She added that in other mul ti- tenant buildings, such as strip malls, a total signage package is considered for the entire mall, and two pylon signs are allowed if there are two separate traffic accesses to the mall. Councilmember Mahowald emphasized that justification must be found to approve a variance. He asked if it would be possible for the pylon sign at the front of the building to identify both Mr. Movies and TCF. The applicant stated that - there is a possibility that Mr. Movies might consider a compromise whereby TCF has exclusive use of the pylon sign. ~- Mahowald commented that such a compromise between the tenants seems a good resolution he would support. Councilmember Hicks voiced his concern for the survival of businesses in this area and stated that he understands the need for adequate signage. Councilmember Malone commented that in reviewing the multiple occupancy portion of the sign ordinance, it appears that one sign per entrance is allowed without a variance. The applicant noted that there is an access door on the east of the building in addition to the main access at the front of the buil ding. Councilmember Hicks asked Mr. Movies representatives to explain which of their signs is most important. It was noted that Mr. Movies' lease assumes the use of the existing signs. A representative of Mr. Movies stated that their sign on the east side of the building is their preferred sign location, and they would be willing to give up their use of the pylon sign if they were allowed to keep the sign on the east side of the building. councilmember Malone stated that he would support a . compromise whereby the pylon sign in front of the building advertises only TCF and the sign on the eastern sign of the building be allowed to remain on a temporary basis; however, ~ he would expect the building's signage to be brought into i conformance with ordinance at the time of tenant changes. i I 'I' , i 1; -= Arden Hills Council 8 October 13, 1992 Attorney Filla commented that in order to grant a variance, a hardship must be identified. He asked the term of Mr. Movies' lease; representatives stated there is an existing ten-year lease. Filla explained that if the City were to allow the Mr. Movies' sign situation, it would be allowing a nonconforming use to exist. He suggested either some type of agreement to terminate the nonconforming use which is tied to termination of the I ease, or a variance conditioned upon tenancy of Mr. Movies. He commented that one element in this case is the fact that the City allowed the Mr. Movies signs by permit, and leasing arrangements relied upon those permits. He reminded that economic hardship on the part of the applicant is not sufficient reason for the granting of a variance. Councilmember Hicks asked if the hardship in this case might be the fact that the Mr. Movies signs were allowed by the City in the past. Attorney Filla remarked that if a City erroneously allowed something in the past, that is not sufficient reason to continue allowing it. The applicant stated that prior to the sign ordinance, - previous tenants had even more signage than is proposed now. ~ Attorney Filla commented that if Council wishes to grant a variance, the justification for doing so could be 1) The property owner, when leasing property, relied on a signage which was permitted by the City in the past, therefore the situation was not self-created, and 2) The signage plan being proposed now, though nonconforming, is 1 ess nonconforming. Filla added that a variance could be structured to terminate upon expiration of Mr. Movies' lease, or upon their vacation of the property, whichever is first, at which time a new signage plan for the entire building would need to be submitted for consideration by the City. He said this arrangement would give Mr. Movies adequate time to recover the initial cost of their existing signage. He explained that the cost of a sign is typically amortized over a certain period of time; in this instance, it would be reasonable to expect the sign to be amortized over the period of the initial lease. Chuck Markham, an owner of Mr. Movies, stated that because of the structure of the building and the roof overhang design, it is difficul t to locate signs so they are visible . from the front as well as the sides of the buH ding, therefore the sign on the east side of the building is very important. He stated he would be willing to relinquish use of the pylon sign rather than lose the sign on the east side of the building. ~ =- Arden Hills Council 9 october 13, 1992 Mark Osojnicki, an owner of Mr. Movies, asked if the length of the variance could extend as long as Mr. Movies occupied the space. Attorney Filla explained that if a nonconforming use is allowed, typically the intent is that it be a temporary situation with a limited duration. Mayor Sather advised that in the past, other nonconforming sign situations have been made to comply or requests for variances have been denied because there has not been justification for allowing them to remain even temporarily. MOTION: Hicks moved, seconded by Mahowald, to approve the request for a sign variance, relative to 1160 West County Road E, with the conditions that: 1. The variance will terminate when Mr. Movies' existing ten-year lease expires, or when Mr. Movies vacates the property, or when any tenant changes occur within the entire building at 1160 West County Road E, whichever occurs first. 2. Prior to termination of the variance, a signage plan for the entire building is to be submitted to the City for reconsideration. .- 3. The use of the existing pylon sign in front of 1160 West County Road E is to be limited to --- exclusive use by TCF bank until the variance terminates and a new signage plan is considered. Based upon the rationale that: 1. The leasing arrangement between the owner and the tenants relied upon signage allowed by the City in the past. 2. Allowing the sign nonconformity for a limited time will recognize Mr. Movies' investment in existing signage. 2. This compromise will lessen the nonconforming signage situation at 1160 West County Road E. Motion carried unanimously (5-0). REOUEST TO PURCHASE CITY PROPERTY Administrator Person reported the City has learned of a developer's interest in purchasing a parcel of City-owned land, which has been used in the past as a lift station but is now abandoned. She explained that some of the issues which need to be discussed are the costs involved in removing the lift station, and determination of a current property value, park land fees, development fees, etc. She asked for direction from Council as to whether they are . interested in selling the property, and if so, who is to ',,' negotiate the matter with the interested buyer. ; ~i Attorney Filla noted that this type of sale is not SUbject~:r to the usual public contracting laws and does not require ,u, submittal of sealed bids. He suggested investigating how J -= Arden Hills Council 10 October 13, 1992 the property was obtained by the City to determine if it was obtained with conditions restricting the use of the property. He added that it may also be prudent to investigate conditions placed on adjacent properties to ascertain if those conditions may be affected by sale of the parcel in question. Councilmember Hicks stated that if it is decided that the parcel in question is to be sold, in fairness to the community, he would prefer advertising the property to the public to give all interested buyers an opportunity to submit bids on the property. Councilmember Malone concurred. Mayor Sather took the position that if the interested party is willing to pay a reasonable price for the parcel, the City should proceed with negotiation because, since the interested party is a developer, it is reasonable that his intended use of the property would be contiguous with existing development of the area. He reminded counci 1 that from the standpoint of the developer, time is of the essence because of impending inclement weather. Councilmembers --. Mahowald and Growe echoed Mayor Sather's position. -- Administrator Person stated that the 1991 appraisal was $26,000. Councilmember Mahowald questioned whether there would likely be any other interested buyers for this property. Councilmember Hicks explained that he is not advocating the usual real estate 1 isting type of advertisement, but would be comfortable with a notice in the newspaper that the property is being offered for sale. Councilmember Malone concurred. Administrator Person cautioned that staff is not normally involved in real estate negotiating so she preferred a closed bid process if staff is to be involved in the process. She reminded Council that the interested buyer is planning to appear before Planning commission in November regarding his proposed use of the property. Attorney Filla forewarned that if there is any abstract update work or rezoning required, those processes do take some time. Council direction to staff was to 1) Begin investigating the City's acquisition of the property in question to make a determination as to whether the property can be sold, 2) . Begin initial negotiations with the interested party, and 3) Publish a notice in the newspaper that the property is being considered for sale and interested parties are to contact the City. ,... , . Arden Hills Council 11 October 13, 1992 ADOPT FALSE ALARM APPEALS PROCEDURE Administrator Person reported that a resident recently requested an appeal of the false alarm ordinance, which prompted counci I direction to review the City's false alarm ordinance and those of surrounding communities. Person commented that in reviewing this situation she learned there are situations, such as lightning storms, new systems, power outages, etc. which often create false alarms which are out of the control of the alarm owner. She recommended a policy whereby the Administrator review the facts in an appeal of the false alarm ordinance, taking into consideration the non-owner controlled circumstances, and adjust the number of false alarm notices accordingly. Any continued disagreement with the false alarm charge would then be appealed in writing to the City Council. MOTION: Mahowald moved, seconded by Growe, to direct staff to draft a policy, and provide such policy in written form to counci 1 for final approval, outlining a process for .- appeals to the false alarm ordinance, whereby the Administrator is the first line of appeal and the City -- Counci I is the second line of appeal, as described above. Motion carried unanimously (5-0) . COUNCIL COMMENTS Administrator Person, referring to the City Hall referendum, provided an update as to the efforts toward public awareness, and invited Council to review the latest revision of the related video tape presentation, and invited Council direction and input on this matter after adjournment of this evening's meeting. Councilmembers reported which of the upcoming City Hall referendum informational meetings they will be attending. ADJOURN MOTION: Growe moved, seconded by Hicks, to adjourn the meeting at 9:35 p.m. Motion carried unanimously (5-0). Thomas R. Sather, Mayor Dorothy Person, Clerk Administrator . . . - Arden Hills Council 12 October 13, 1992 NOTICE OF MEETINGS: City Hall Referendum informational meetings will be held: October 20 and 29, 1992 at 6:00 and 7:30 p.m. each date. The next Council worksession will be held October 19, 1992 at 4:30 p.m. The next regular Council meeting will be held october 26, 1992 at 7:30 p.m. at City Hall. _. -~ . .i CITY OF ARDEN HILLS Rl\MSEY COUNl'Y, MINNESOl'A RESaLUTICtl NJ. 92-67 . RESOLUTICtl 1\PPRCl\7ING THE .JOINT VENTURE OF COUNl'Y AND LOCAL MUNICIPALITIES FeR OCI!MI'ITEE INVESTIGATING AND REl'CRTIN3 OF <:nlSO.LII:lATICtl OF SERVICES WHERE1lS, 'Ihe 1991 Minnesota Legislature established a Ramsey County Local Goverrnrent Services study Commission (RCLGSSC) to "report on the advantages and disadvantages of sharing, cooperating, restructuring, or =nsolidating..." activities in five areas of public service including: public health, attorney's functions as they relate to =iminal law, libraries, public works, and police camrm.mications, =ime lab and investigative functions; and WHERE1lS, The composition of the twenty-five member commission was diverse, including a balance of public and private, and st. Paul and suhrrban interests; and WHERE1lS, The Commission I s recorrnnendations =ncerning public works includes adoption of a plan for functional =nsolidation of roadways within Ramsey County; and WHERE1lS, The consolidation plan provides for reclassification of roadways and co=esponding changes in jurisdiction including trunk highway turnbacks from the state to Ramsey County and transfer of local and state Aid roadways between the County and municipalities; and . WHERE1lS, The plan also provides $3.13 million for the :i1nprovement of roadways to acceptable levels prior to transferring jurisdiction over roadway segments from Ramsey County to municipalities; and WHERE1lS, The plan also provides for establishment of appropriate County state Aid Highway and Municipal state Aid designations; and WHERE1lS, The plan causes operations, Il'aintenance, service, and financial in'pacts to municipalities within Ramsey County. N:M, 'l'HEREFCRE, BE IT RESOLVED that the City of Arden Hills requests that the Commissioner of Transportation in=ease the portion of its rmmicipal roadway system that is eligible for Municipal state Aid (MSA) designation to 40 percent to a=ommodate the additional mileage place:i under its jurisdiction as , a result of the consolidation plan, and BE IT FURl'HER RESOLVED that the city requests that the Connnissioner of Transportation grant a variance regarding proposed consolidation initiatives which allows removal of roadways from the MSA system without incl=ing penalties set forth in governing MSA rules. PASSED AND llIlili-.1'JW BY THE CITY c::xJllN:rrL OF THE CITY OF ARDEN HILLS THIS 26TH Dl\.y OF OClUBER, 1992. . mcm8 R. SA'lliER, MAYOR j A'ITEST: 'ii .. i I DORC1I'HY A. PERSON, CLERK ArMINISI'RA'IOR .1 , j . Proclamation Whereas, members of the community have identified the following set of values; Respect for Self and Others: Appreciating the unique qualities of others and oneself; accepting and affirming individual differences and cultural diversity; and displaying courtesy and appreciation for others. Compassion: Caring about others; displaying kindness and concern for others; empathizing with others' feelings; and helping others through actions. Responsibility: Understanding and accepting the impact and consequence of personal actions and decisions; striving to fulfill the obligations to the common good of society. Honesty! Integrity: Practicing truthfulness and sincerity in relationships and actions; shaping a clear set of beliefs and ethics which direct thoughts and actions. Commitment: Believing in one's personal capacity to make a difference; investing the hard work needed to realize goals; seeking ways to consistently improve; and persisting through setbacks. . Valuing Families: Respecting one's own and others' families; affirming the need for healthy families; and supporting families in their needs. Sense of Community: Accepting the rights, responsibilities and privileges of belonging to the community; striving to include all members of the community in the process of community life. Whereas, it is the desire of these communities to collectively promote these values and to encourage their support through the establishment of a "Values Week;" Now, therefore, be it resolved that the city of Arden Hills adopt the community values and declare the week of November 8 through November 14, 1992 as "Values Week," and That the citizens are encouraged to partake of the activities during this "Values Week," through embracing and implementing these values in their work and home life. Adopted by the city of Arden Hills this 26th day of October 1992. l . Attest: City Administrator City Clerk < -I,: -----~~--- . . CITY OF ARDEN HILLS . FALSE ALARM PROCEDURE POLICY: Any written appeal of a false alarm charge shall be reviewed and considered first by the City Administrator. The scope of this review will be non-owner controlled situations which resulted in a false alarm. The Administrator shall have the authority to adjust the charge as appropriate. Thereafter, any continued charge shall be appealed to the City Council. PROCEDURE: 1. A written appeal of a false alarm charge shall be forwarded to the City Administrator. 2. The basis of this review will be non-owner controlled situations, such as lightning storms, power outages, and new alarm systems. 3. The appellant will submit documentation of such non-owner controlled situations. 4. Based on documentation of valid circumstances, the . City Administrator may adjust the number of false alarm notices and resulting chargers). 5. Any continued appeal of a false alarm charge will be submitted in writing to the city Council with documentation. . -- .<li! ~ " ... ~ '-.-. (l.J., tL4<... . . CITY OF ARDEN HILLS Mm::mINDUM TO: c/~ " FRCM: Dorothy A. Person, City Administrator DATE : /0 -,;;l G - ;?PL ~: City Cotmeil Followup fran Cotmeil Meeting of / Z> - 02-- ({; Please review the items below and discuss with me any questions or =nments you my have. ~ 1. . ~~ " if i~ I, /~4NM ~~. '~ 1 t. ~._~/~~.M cy} . , "- };; :;" ; I. ~ . ' , ., DAP Its :1 ., ,C'.'" .- .,. .'.-. , . CITY OF ARDEN lIILIS Mm::iOOIDUM TO: ~ .' FRCM: Do=thy A. Person, city Mministrator DM:'E : ?c-,;zc;-9z..., SUBJECr : City Council Followup fran Council Meeting of /0 - d- <:;; Please review the items below and discuss with me any questions or carrnnents you :may have. j ~ ~~~"f~ i ., I. ,! j, ~ ~ :1' c:2. '~~-~~ . ~ o/~ v~'~"~'1:.q'V-~, ~t7L.-'c/~t$4~~ -rc/~ ~ ~~ c/~C:---k~~' w..e. ~ ~ ~<?)<.. ~ 3, ! Ii ,; , ., I.' . DAP/ts . i :j .; - ~ .- ~ .ii .'.-., . . CITY OF ARDEN HILL'3 MEM::mNDUM TO: ~~~ Person, City ~strator F.RCM: D1\TE: /~~..zc: -9..::z. ~: City Council Followup fran Council Meeting of /0 ;:.:;z.C Please review the items below and discuss with me any questions or comments you may have. )~ y , . ~ da;'- ~0'2/- I. /. , 1 ~'CJ 0 1 of; c? r~~~~ ~ . ) i; ; l. ., " ,. . : \ ( 'I DAPjts . . \ '1 r ,.,,,,,,, ~ .;;; "........ f , , , . CITY OF ARDEN HILLS ~ TO: /.2 ;// ,.' Do~ Person, city Administrator FRCM: L\1lTE : /':?-d2c;. - 92- ~: City Council Followup fran Council Meeting of /0 -.;z..c.. Please review the items below and discuss with me any questions or comments you lllay have. j " /~~-/~~~~~ " \~ i~ " /. 'I t vJ k..s /~ct<) . c2- ~'v--/~~~~ ~Adue~~~ o---~~-z:~ "3 ~~~~ " !C;9~ ~~~~ , ~ ~-v&... ~ '. ~ . .~~2:1~ ~ k~ , K ., ; , " " ~, : i .~ .; ".. , . . 'm .~ .~ ~ . .- DAP Its - I '. - " ....~ .- .w -. . . CITY OF 1IRDEN HILLS MEMrnANDUM ID: T~5 . " FRCM: Dorothy A. Person, city Mministrator DATE: I" ~,;z. ~ ~: city council Followup fran council Meeting of h:/ .-..2- b Please review the items l:elOil and discuss with me any questions or corrnnents you may have. i i It ~~ ~~/~ " I j .>, ...----/ ~ ,;~ -~ G<)//!~V-~ . .~~~ ~ CY;(: 'rj-~~~Ok ,;(/ :5. v415~ -~~L~ 4::J ~ .;t.Jrv-/~ ~~ Y':30 \ L(, . /5~- ./ / - 4'" - 9 ,;z.. ,. K .s-:. '0 <::' ~ ~ f -~~ ~ . ~ 7h/,/--~ 17- ~~ ~.6~ . . 6-' ;q#/-....<2. ~/k- ~ d~ ~ ~ ~ ~ ~~~ . . ,.~~~ :. .Ii DAPJts 7.. U-f~ .~ ~ )~~ . . tif; ~""..4 ~ . ~~' . ~(J""- ~ .l.~ ~/ .1: T..RA.A-.U Pn-rd-: .. _ _ iO ?:' . " , ~' . c? /~cf}U~//-~ AJ~ , - cq,..- ,Le. c.;---,.,f"~.~ . . . . . . I i . "" - " -, ','; " ~ .. .\ '.' , . - rJ .~, ',. ~ . ..... , . . = , ' ,.~.-' "- .'. - - -- - ---- ~ "' ,'-, CITY OF ARDEN HILIS . MEM:R7INDUM 'IO: ~ ~ ' . FRCM: Do~A. Person, city 1\dministrator ~: I~~c?--G SUB.:J'ror : city Council Followup fran Council Meeting of /--0 ~2 b Please review the items below and discuss with me any questions or cormnents you may have. i i /\" ~~ ~e-d/~ .' jf ii it t ______7 ~ -~ 4:)/",e~v:~ . we-- ~ c:dc . X ~ C7;<::V-~~'~O/'( . ~ Rt5~--- -)~ kJ~~ . I' /U/2//p ~~ ~ cr:3CJ X ~ g~- //-,""-9.;< , , ~' s-: c) CJ~ ,~ -~ ~~7i~~b'-- ~<'0-L-- ~.b~ 'X ,c./'~~~", ~~ ~ d'~ ~ ~ ~ .j~ ~ C?~ 7,- . ~ . if~~~ DAP/ts KUf~ ~ e:Jf/J~~/ . : .fr~1 .,; . ~ i:7;;c(J,(J.'-- ~ L~ I T~P~ ___ ~ "" ,