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Mayor: Address: David GrantIt 1245 W Highway 96 Arden Hills MN 55112 -A HILLS Councilmembers: EN Phone: Brenda Holden 651-792-7800 Emily Rousseau Regular City Council Tena Monson Website: Tom Fabel Agenda www.cityofardenhills.org April 22, 2024 7:00 p.m. City Hall City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.orci/320/Watch-Cit -- Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. TCAAP/Rice Creek Commons Update Dave Perrault 3. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 4. RESPONSE TO PUBLIC INQUIRIES 5. PUBLIC PRESENTATIONS 6. STAFF COMMENTS 6.A. Transportation Update David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF 7. APPROVAL OF MINUTES 7.A. April 8, 2024 City Council Work Session Documents: 04-08-24-WS.PDF 7.13. April 8, 2024 Regular City Council Documents: 04-08-24-R.PDF 8. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8.A. Motion To Approve Claims And Payroll Joua Yang, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO.PDF 8.13. Motion To Approve 2025 Budget Calendar Joua Yang, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF 8.C. Motion To Approve Hiring Of Building Inspector/Code Enforcement Officer Dave Perrault, City Administrator Documents: MEMO.PDF 8.D. Motion To Authorize City Staff To Begin Summer Work Hours Beginning Tuesday, May 28, 2024, And Concluding On Friday, August 30, 2024 Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF 8.E. Motion To Approve Ordinance 2024-003 Amending Chapter 3, Licenses And Regulations, Section 320 Limited/Temporary Permits And Section 395 Mobile Food Units/Food Trucks And Authorization To Approve Summary Ordinance Publication Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 8.F. Motion To Approve Resolution 2024-024 Approving A Conditional Use Permit For Lower -Potency Hemp Edible Sales At 3717 Lexington Avenue N (Cub Discount Liquor) - Planning Case 24-007 Jessica Jagoe, Community Development Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF 8.G. Motion To Approve Proposal For Professional Services For Materials Testing - Braun Intertec - 2024 PMP Street And Utility Improvements Project David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATACHMENT A.PDF 8.H. Motion To Approvement Appointment Of John Connelly As Board Representative To Twin Cities Gateway Visitors Bureau Dave Perrault, City Administrator Documents: MEMO.PDF 8.1. Motion To Authorize City Administrator To Submit Letter Of Support For Federal Funding - Lake Johanna Fire Department Headquarters Project Dave Perrault, City Administrator Documents: MEMO.PDF 9. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 10. PUBLIC HEARINGS 11. NEW BUSINESS 12. UNFINISHED BUSINESS 13. COUNCIL/STAFF COMMENTS ADJOURN STAFF COMMENTS — 6A ,-ARZEN HILLS MEMORANDUM DATE: April 22, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 DRAFT �-`iVEN HILLS Approved: April 22, 2024 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION APRIL 8, 2024 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:30 p.m. Present: Mayor David Grant; Councilmembers Tom Fabel, Brenda Holden, Tena Monson and Emily Rousseau Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Community Development Director Jessica Jagoe; Finance Director Joua Yang and Assistant to the City Administrator/City Clerk Julie Hanson 3. AGENDA ITEMS A. City Administrator Performance Review (Closed Per Minn. Stat. 13D.05, Subd. 3(A)) At 5:30 pm, the City Council met in a Closed Session to conduct a performance review on the City Administrator. The Council reconvened the meeting to an open session at 5:55 p.m. 1. PUBLIC INQUIRIES/INFORMATIONAL Robert Bonine, 3274 Katie Lane, thanked the Council for their time. He requested the Council reconsider the encroachment issue regarding his property. He thanked staff for their assistance and for being wonderful stewards of the City. He explained he had sent a letter to the City addressing what has occurred on his property over the past nine years. He encouraged the Council to reference this letter for more detail and asked that the Council pause action. He stated it was his hope he would be included in broader discussions with the PTRC and Council going forward. 2. RESPONSE TO PUBLIC INQUIRIES None. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 8, 2024 2 Councilmember Holden requested an item be added to the agenda to allow for the discussion of Franchise Fees. She suggested this item be discussed prior to Item 3D. 3. AGENDA ITEMS (continued) B. Food Truck Discussion Mayor Grant asked if the Council wanted to continue to have the City issue licenses for food trucks and permits for residents that host a food truck. Councilmember Holden stated she did not believe issuing permits was necessary. However, she would like residents to register food trucks with the City. She commented on how bothersome it was for a particular neighborhood to have food trucks in their neighborhood every Friday night, April through October. Councilmember Rousseau supported the City eliminating the permitting process and recommended Ordinances be amended that would direct food trucks to Ramsey County for their processes. She noted a few years ago there were 180 residents who sent a petition to the City in support of food trucks. She indicated she did not see food trucks being a concern every weekend given the fact the pandemic was over. In addition, she did not see other cities keep a tab on how many food trucks were in the community. Councilmember Fabel questioned what neighborhood was having food trucks every Friday night. Councilmember Rousseau stated this occurred in her neighborhood when people were having to quarantine. Further discussion ensued regarding the disruptions the food trucks caused within the neighborhood. Mayor Grant encouraged the Council to not spin over history. He stated he was glad COVID was in the rear-view mirror and asked that the Council limit its conversation on whether or not food trucks should be permitted. Councilmember Holden asked if Ramsey County required food trucks to not park in the street. Assistant to the City Administrator/City Clerk Hanson explained the County requires food trucks to follow City requirements, which meant food trucks could not park on right-of-way or City streets. Councilmember Monson supported eliminating the licensing requirement for commercial food trucks. She indicated she was not opposed to tracking food trucks in residential neighborhoods, but noted there were only four in 2022 and three in 2023. While she understood the concern, she was of the opinion food trucks were a non -issue in residential neighborhoods at this time. Councilmember Rousseau stated Arden Hills was a complaint -based City. She reported Shoreview, Roseville and New Brighton do not register or license food trucks and therefore she did not believe it was necessary for Arden Hills to license or register food trucks. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 8, 2024 Councilmember Holden stated there were 44 food trucks in 2023. Councilmember Monson indicated this was true but noted only a few of the food trucks were hosted at a residential property and the remainder were food truck that were hosted by commercial properties. Councilmember Holden reported she could support doing away with permitting, licensing and/or registering residential food trucks in the City. Council consensus was to recommend the City not license or register residential food trucks in Arden Hills and that only Ramsey County Health licenses be required. C. Lake Johanna Fire Department Discussion City Administrator Perrault stated for the past few years, the Lake Johanna Fire Department (LJFD) has been in discussions with its three cities, Arden Hills, North Oaks, and Shoreview, on a new fire station. This project was the result of a needs study done in 2018. The study identified a piece of property on Pine Tree Drive in Arden Hills as the ideal location. Since the study, the department and the cities have acquired the land and completed the design of the station. The department and cities also worked cooperatively to receive $6.6 million in State funding for the station construction. The board is recommending the station be constructed in 2025, and next steps are to figure out how to finance the station. Early estimates of the station in 2018 put the cost around $13 million, today the cost is estimated to be between $20 million and $25 million in total. Currently, Arden Hills' share of expenses for LJFD are approximately 25 percent; the City's share of the project would be the total, less State funding, and we would be responsible for 25 percent of the costs. For example, if the station were to cost $23 million, the cities would be responsible for $16.4 million and the AH share would be $4.1 million. City Administrator Perrault reported in order to unlock the State money, the cities need to decide and have secured their share of the project. It is anticipated that bonding will be needed for the project, and the question remains how will those bonds be structured i.e. one city bonding for the entire project and the other cities agreeing to pay that city their portion of the debt service or each city individually bonding for their share. The advantage of having one city bond for the project is it would lower initial issuance cost of the bonds, the cities could take advantage of a low interest rate (Arden Hills and Shoreview are both AAA rated), and it would streamline the debt service payment coming from one City for the bonding versus three. The City Attorney has looked at how an agreement could be drafted to facilitate one City doing the bonding, she believes the agreement is relatively simple and is comfortable with the process. This term sheet assumes Arden Hills would be the City providing the bonding. City Administrator Perrault explained the question being posed to the City Council this evening is if it would entertain bonding for the project and having an agreement with the other cities to pay us their portion of the debt service annually. Tonight is not committing the City to this financing method, but if the City is willing to consider it, the Council Liaison and Staff will report back to the board for future funding discussions. It should also be noted that Shoreview has proposed, and Staff would recommend, using a phased debt service option for the station, which would have lower payments at the beginning and slightly higher payments later on. This would result in approximately $125,000 more from Arden Hills over the 20-year life of the bond. Staff ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 8, 2024 4 asked if the Council was interested in being the primary bond holder for this project or should individual debt be issued by all parties involved in the project. Councilmember Holden commented on how the City would need to bond for TCAAP, the fire department and for trails. She questioned if the City could bond too much and if its bond rating could go down. City Administrator Perrault indicated he couldn't speak to when the City's bond rating could go down, but he understood the bonding capacity was 3% of the City's estimated taxable market value of the City, and approximated the bonding capacity to be $50 million. Councilmember Holden asked what options would be provided if Arden Hills were to bond for the project. City Administrator Perrault explained the City would have more control over the property if the department were to dissolve, given how the JPA was drafted. Councilmember Monson asked what bonding would be required for TCAAP. Councilmember Holden stated the City would have to bond for water and several items on TCAAP. She commented she was unsure how other items would be paid for on TCAAP, such as a new Public Works building and if a Civic Area was constructed. Councilmember Monson asked if Councilmember Holden was concerned about bonding for the full fire department project given the fact the City may want to bond for other things in the future. Councilmember Holden stated this was a concern for her, along with the fact the City may have to pay higher interest rates. Councilmember Rousseau asked if there were risks that other parties may not make their payments. City Administrator Perrault explained this risk was low. He noted the other parties would be under a legal agreement and could be sued. He indicated the City could require the other parties to pass GO notes to pledge obligations for their portion of the project. Councilmember Rousseau questioned what Shoreview's appetite was for the full bonding. City Administrator Perrault believed Shoreview was not interested in bonding the full project. Councilmember Fabel asked why the fire department could not issue for the bonds. City Administrator Perrault reported the fire department was a private non-profit and the City funds their activities. He explained the cities would receive a lower interest rate and would have to fund the project. He stated a JPA was in place for the future operation of the new station. He stated the City's bond attorney has explained the JPA likely will not be allowed to issue debt given the fact they have no debt history. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 8, 2024 5 Mayor Grant stated he supported the City issuing its own debt for this project because this would give the City more control over the project. Councilmember Rousseau questioned what the cost to the City would be to bond for this proj ect. Mayor Grant estimated the cost to the City would be roughly $30,000. Councilmember Rousseau asked if the City were to go the individual route, would Shoreview and North Oaks follow suit. Councilmember Monson anticipated Shoreview and North Oaks would support this option because there was no big financial swing one way or another. She believed it was important for the City to maintain flexibility when it comes to repayment options. Councilmember Holden stated the Council may have more opportunities in the future if the City were to bond the entire project. Councilmember Monson agreed. Mayor Grant discussed how interest rates may come down in the future and noted it may benefit the City to hold its own bonds for this project. Councilmember Holden questioned if how much the City would owe for the station would continue to be pro -rated. City Administrator Perrault reported this was a complicated question. He indicated he could not speak to how much the City would owe five or ten years from now. He discussed how this would vary based on the formula. Councilmember Holden stated she supported the City bonding for its own portion of the project. Councilmember Fabel asked if the fire board had a preference for the bonding. Councilmember Monson did not believe the fire board had a preference and understood the City of Shoreview does not want to carry a single bond for this project. Mayor Grant requested Councilmember Monson take a closer look at the proposed costs for the fire station and to see if the size of the project had grown. Councilmember Holden questioned if the fire board had reached out to Betty McCollum to request funds for the fire station. Councilmember Monson stated she could reach out to Betty McCollum regarding this matter. Council consensus was for the City to bond for its own portion of the fire station project. 3D. Franchise Fee Discussion — April 20 Open House ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 8, 2024 6 Councilmember Holden asked how the Council wanted to use franchise fees. She supported the City having a specific focus for its franchise fees. City Administrator Perrault stated last July, August and September the Council had franchise fee discussions and the direction to staff at that time was to bring this item back in the spring of 2024. Staff was to give a presentation to the public to gauge feedback and was then to report back to the City Council. He reported staff was aware of funding gaps in the PIR Fund, Public Safety Capital Fund and Equipment Building Replacement Fund. He indicated the finance director has been working on a presentation and this information would be provided to the Council on Wednesday. Mayor Grant commented the feedback would be on bonding, tax increases, and franchise fees. He stated the Council would have to consider its preferred route. Councilmember Rousseau requested that a breakdown on how taxes would increase be included as well. City Administrator Perrault explained staff would provide a breakdown on property taxes versus franchise fees. Councilmember Fabel was of the opinion how the funding was spent confuses the issue. He stated the fact is, the City needed more money than was currently coming in for budgeted expenses. He indicated this funding could come through an increase in property taxes or a franchise fee. Councilmember Holden supported the City including trail expenses in the City's future expenditures. Councilmember Monson stated the Council has not decided whether or not to move forward with trail improvements without State bonding. She supported the Council having this discussion. She believed it would be interesting to have the trails included in some form to show the additional costs for the next five years. Mayor Grant indicated he could support this. He appreciated how the information presented would provide residents with a wide view of the City's upcoming expenses and how the City was planning to collect funds for its upcoming projects. Councilmember Holden did not believe operating costs should be coming out of franchise fees. Rather, franchise fees should be for trails or the fire station and operating costs should be coming out of property taxes. Mayor Grant indicated it would be great if the City received funding for the fire station from the federal government and state funding for the trails. However, for the time being, the City had to consider how to collect fees in order to cover its expenses for its proposed projects. Councilmember Monson supported the City having more discussions regarding franchise fees once the Council learns if there is an appetite for franchise fees from the public. Mayor Grant asked if Councilmember Holden had any further questions regarding this item. ARDEN HILLS CITY COUNCIL WORK SESSION — APRIL 8, 2024 7 Councilmember Holden indicated she appreciated the fact the Council would be able to review the financial presentation prior to it going out to the public. E. Deer Management Mayor Grant asked if the Council supported moving forward with deer management and to provide a thumbs up or a thumbs down. Councilmember Monson stated she would like to have active deer management in Arden Hills. Council consensus was for the City to not pursue deer management at this time. Mayor Grant noted it was time to adjourn and prepare for the start of the regular City Council meeting at 7:00 pm. He stated depending on the length of that meeting, Council could reconvene the work session following the regular meeting. F. Legislative Priorities and Processes This item will be addressed by the Council at a future work session. G. Committee/Commission Liaison Roles and Responsibilities This item will be addressed by the Council at a future work session. H. Proclamation Policy This item will be addressed by the Council at a future work session. I. Council Tracker This item will be addressed by the Council at a future work session. 2. COUNCIL COMMENTS AND STAFF UPDATES None. ADJOURN Mayor Grant adjourned the City Council Work Session meeting at 6:51 p.m. Julie Hanson City Clerk David Grant Mayor [DRAFT--.,, ,-`ik�EN HILLS Approved: April 22, 2024 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 8, 2024 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Tom Fabel, Brenda Holden, Tena Monson and Emily Rousseau Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Community Development Director Jessica Jagoe; Finance Director Joua Yang; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Fabel requested an item be added to the Consent Agenda for a Proclamation to Recognize April 2024 as Fair Housing Month in the City of Arden Hills. Councilmember Fabel requested Item 8L be removed from the Consent Agenda for discussion as Item 9A. Councilmember Holden requested Item 8F be removed from the Consent Agenda for discussion as Item 9B. City Administrator Perrault asked if Councilmember Fabel's new item would be added under Public Presentations or the Consent Agenda. Mayor Grant indicated this item would be added to the Consent Agenda. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the meeting agenda as amended. The motion carried (5-0). ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 2 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Perrault stated the Joint Development Authority last met on April 1st, at that meeting the JDA received updates on communications, the County's Bonding request, the energy committee, and the status of ongoing discussions. As far as development discussions go, City and County Staff, Alatus and Ehlers have been working on funding for the horizontal infrastructure. Latest estimates have put the cost of the horizontal infrastructure somewhere between $86 million and $100 million. We won't know what the exact gap in funding is until we know how much, if any, of the County's request for State Funding is decided at the legislature. Once we know how much the State is going to fund, we'll know what still needs to be solved for and work on identifying additional funding sources. Other development news, the Met Council officially approved the Comp Plan amendments, which allow for a maximum density of 1,960 housing units and later on tonight's agenda the Council will be reviewing a TRC amendment that is cleaning up language regarding the process development approvals. The energy committee recently heard a presentation by Xcel Energy on residential and commercial programs they offer to assist in making projects more sustainable, these programs will be open to RCC and Alatus is already very familiar with them. The advisory committee has not met since the last JDA meeting. Councilmember Holden stated at the last JDA meeting a comment was made about the developer already having $13 million in debt with this project. City Administrator Perrault explained the County had asked the developer if or what they could invest in regarding the horizontal infrastructure in order to get the project moving and Alatus has identified somewhere between $10 and $15 million for the horizontal infrastructure. Councilmember Holden requested further information regarding who would be responsible for the City's portion of the water utilities if the development were to halt. She then read a portion of the minutes from the Council's last meeting, noting the City's position was that if the development halts, the assessments would fall on the property owner, which was Ramsey County, and meaning the City would not be stuck holding debt for these improvements. She asked how the City would get debt service money from the County. City Administrator Perrault stated the County would have to agree to an assessment agreement like any other entity. He reported it was his understanding the County could be assessed like a private entity. He indicated this was Ehlers understanding as well and was memorialized and approved in the JPA from 2012 or 2013. He explained the development agreement would have to affirm this language. Councilmember Holden questioned if the JPA was a real agreement. City Administrator Perrault stated the JPA was a legally enforceable agreement. He indicated the JPA states the City will recover costs through its special assessment process or the 429 process. Councilmember Holden expressed concern that the City would be responsible for costs if the project halts unless another agreement is put in place with the County. City Administrator Perrault explained this would be approved by the developing parties (City, County and developer) when the financing mechanisms are determined. ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 3 Councilmember Monson indicated this agreement would be put in place prior to development of the site. Councilmember Holden questioned if Ehlers was tweaking the developers horizontal numbers. City Administrator Perrault reported the latest numbers show the horizontal numbers were between $ 8 6 and $100 million. He stated these numbers have not been tweaked. He indicated the City was waiting on the State funding from the legislature and if the County would be receiving $25 million from the legislature. Councilmember Holden stated it appears there would not be a financial meeting to discuss how to fill the gap until the County hears from the legislature. City Administrator Perrault reported he does not have a finance meeting scheduled between now and May, but noted the JDA requested to discuss finances in May. He commented at the last meeting with the County, he made it clear that while the County was issuing an RFP for the spine road design which included the City's trunk utilities, that the design can be done, but the City would recommend to not move forward with the project until the project finances or funding sources have been identified. Councilmember Monson indicated the Energy Advisory Committee met last week and Xcel presented their eco programs. She commented further on the free programs Xcel has in place to assist with energy modeling for builders and developers. She suggested the City encourage the TCAAP developers to work with Xcel on the energy modeling program. 3. PUBLIC INQUIRIES/INFORMATIONAL Linda Swanson, 1124 Ingerson Road, addressed the Council and made a request to receive documentation prior to the April 20 meeting. She also asked that this documentation be made available to the residents who attend the April 20 meeting. She indicated she was a long-time resident who has been paying City taxes for years and she wanted to know where the City's money goes. She requested the City also provide her with year-end reports that identify revenues and expenditures for years 2019 through 2023. She understood the City was projecting a deficit and requested the City also provide her with revenue and expenditure reports for years 2024 through 2028. She stated if the City withholds this information from residents, who have a right to the information, she requested written documentation that details why the information was being withheld and the identity of any Councilmember that was trying to withhold this information. Mark Kelliher, 3712 Chatham Court, reported in January the Council discussed the 1,960 units for Rice Creek Commons. He indicated he was not opposed to this many units, but he feared the slate in their haste to rush the project forward has not done their homework. He explained both Mayor Grant and Councilmember Holden had questioned if this was the right number of units. Rather than answer this question, Councilmember Monson criticized them for talking too much and dismissed their concerns. He stated after seeing such a defensive reaction he was set on his own quest to answer this very question. He noted he has listened to all of the Council worksessions and meetings. He explained he had exchanged emails with Councilmember Monson and had a conversation with Councilmember Fabel, along with various members from staff. He reported he received a copy of the consultants forecast and thoroughly examined this. He was of the opinion the 1,960 unit number came about because it satisfies two goals, first the County ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 4 wants more housing and second, this project has to be sufficiently profitable for the builder. Other than those two metrics, choosing the 1,960 number was arbitrary. He indicated the County and the developer's needs are being met by the 1,960 units, but what about the City's needs. He questioned why the members of the slate are not advocating for the City's needs. He discussed how the consultants projections show Rice Creek Commons will be a budgetary drain on Arden Hills for at least the next 15 years. He reported he has spent his career analyzing numbers and putting together projections. He feared the City's analysts had done a disservice to the community. He explained the projections from the consultant for the next 15 years will blow the City's budget apart. He questioned where the City would come up with $750,000 a year for this project. He commented on how all of the residents not living on Rice Creek Commons would be responsible for coming up with this funding. He stated he understood the slate votes lock and step in solidarity and there was little he could do to change things. He recommended more transparency be provided and explain how the budgetary blow out would be covered. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS None. 7. APPROVAL OF MINUTES A. March 11, 2024, Special City Council Work Session B. March 11, 2024, Regular City Council MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the March 11, 2024, Special City Council Work Session meeting minutes as amended and the March 11, 2024, Regular City Council meeting minutes as presented. The motion carried (5-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion To Approve Resolution 2024-015 Relating To Mow Less May For Arden Hills Residents And Businesses C. Motion To Approve Hiring Of Building Official D. Motion To Approve Hardcourt Rehabilitation — Cummings, Valentine And Ingerson Parks E. Motion To Approve Resignation Of Planning Commission Alternate Steven Jones F. Motion T Approve oye nos ltitio,, 2024 016 n ppein4 ng Steve Erlo,- T The PIPMMi-iX ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 5 G. Motion To Acknowledge The Application Of Fishing For Life For An Exempt Permit To Conduct A Raffle With The Drawing Being April 13, 2024 With No Waiting Period H. Motion To Approve Resolution 2024-017 Approving A Site Plan Review At 1230 Red Fox Road And 1221 Cummings Park Drive — Water Tower Security Fencing — Planning Case 24-003 L Motion To Approve A One Year Extension Until April 10, 2025 For A Minor Subdivision And Variance At 1174 Edgewater Avenue — Planning Case 23-003 J. Motion To Approve Resolution 2024-018 Accepting Bid And Authorizing Award Of Contract To Hydro-Klean, LLC — 2024 CIPP Lining Project K. Motion To Approve Resolution 2024-019 Recommending The City Of Coon Rapids Award The 2024 Street Maintenance Program L. Motion To Appr-ove Professional Serviees Agreement With Rainbow Tree Care M. Motion To Approve Professional Services Agreement For Design Services With Bolten & Menk, Inc. — Arden Oaks And Free Parks Project N. Motion To Approve 2024 Stormwater Management Grant Agreement With Rice Creek Watershed District — 2024 PMP Street And Utility Improvements Project O. Motion To Approve Resolution 2024-023 Declaring Costs To Be Assessed And Ordering Preparation Of Proposed Assessment And Calling For A Public Hearing On The Proposed Assessment Related To 1570 McClung Drive — 2024 PMP Street And Utility Improvement Project P. Proclamation to Recognize April 2024 as Fair Housing Month in the City of Arden Hills. MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried (5-0). 9. PULLED CONSENT ITEMS A. Motion To Approve Professional Services Agreement With Rainbow Tree Care Councilmember Fabel stated it was an expensive process to have ash trees treated. He questioned if the City had sought proposals from any other companies for this work. Public Works Director/City Engineer Swearingen reported staff solicited proposals from several companies a couple of years ago and the City went with Rainbow Tree Care because their rates were well under the competition. He stated another bonus was that Rainbow Tree Care provided a discounted rate to Arden Hills' residents. MOTION: Councilmember Fabel moved and Mayor Grant seconded a motion to Approve Professional Services Agreement with Rainbow Tree Care. The motion carried (5-0). B. Motion To Approve Resolution 2024-016 Appointing Steve Erler To The Planning Commission As a Regular Member ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 6 Councilmember Holden questioned why the City was advertising for a Planning Commission member again when two other members of the public had applied for the position along with Steve Erler. City Administrator Perrault explained he did not sit in on the recent interviews. However, he understood the process was to advertise for the Commission positions, hold interviews and make appointments. Councilmember Holden stated she was surprised the City did not contact the other two individuals that previously applied to see if they were interested in serving. City Administrator Perrault indicated he could not speak to their credentials from the dais, but noted the City was following the typical process. Mayor Grant recalled in the past the City had gone back to applications that were on file and staff spoke with those applicants. City Administrator Perrault reported he did not believe the City had a formal written policy in place for this process, but rather actions were based on past practice. Councilmember Rousseau stated Mr. Erler applied for this position. Councilmember Holden explained she understood this to be the case, but her question was why the City was advertising for this position again when the City had two recent applicants on file. She wanted to ensure the City was being inclusive of everyone that was applying for City positions. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to Approve Resolution 2024-016 Appointing Steve Erler to the Planning Commission as a Regular Member. The motion carried (5-0). 10. PUBLIC HEARINGS A. Quarterly Special Assessments for Delinquent Utilities Finance Director Yang stated water customers whose accounts are 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Mayor Grant opened the public hearing at 7:31 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:32 p.m. B. Planning Case 24-006 Amending Chapter 13, Section 1380 — TCAAP Redevelopment Code (TRC) — Development Flow Chart Community Development Director Jagoe stated in November 2012, the City Council approved a Joint Powers Agreement (JPA) with Ramsey County which establishes a partnership between ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 7 the City of Arden Hills and Ramsey County with the goal of the remediation and redevelopment of the 427-acre Twin Cities Army Ammunition Plant (TCAAP) site. Under the JPA, the City and County created a Joint Development Authority (JDA) that is the joint governing entity of the TCAAP site as allowed by the Joint Powers Act and MN State Laws. The JDA is the authority responsible for, but not limited to, environmental remediation, elimination of blight, infrastructure construction and financing, comprehensive planning and zoning, and economic development and redevelopment. The JDA Board is comprised of two County Commissioners, two City Councilmembers, and an additional non -elected City appointee as the Chair. Key points of the JPA are as follows: • The County will purchase the site from the U.S. Government and will work with Bolander and Sons to remediate the site to a residential standard including the demolition of remaining buildings. — Completed • The City will prepare an Alternative Urban Areawide Review (AUAR) and Master Plan. The Master Plan will be approved by both the City and the County and will be implemented by the JDA. — Completed • The City and County are responsible for installing their respective public infrastructure as outlined by the JPA. TBD Community Development Director Jagoe reported between 2013 — 2016, the City facilitated the process of developing the Master Plan for the TCAAP site, which as noted above was the responsibility of the City under the JPA. Planning elements of the Master Plan included defining the public engagement process, land use, circulation and movement, utilities, environmental remediation, parks and open space, implementation plan, and a regulatory plan. In 2015, the City adopted the TRC, Section 1380 of the zoning code which includes the regulating plan, land use table, design standards, and other regulations related to land development that are specific to the TCAAP site. Community Development Director Jagoe discussed the proposed zoning code text amendments in further detail and requested the Council hold a public hearing. Mayor Grant opened the public hearing at 7:37 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:38 p.m. C. 2024 PMP Street And Utility Improvements Project Draft Special Assessment Roll Public Works Director/City Engineer Swearingen stated on February 12, 2024, the City Council adopted Resolution 2024-008 Approving the Plans and Specifications and Ordering the Advertisement for Bids for the 2024 PMP Street & Utility Improvement Project. Bids were solicited and opened on March 6, 2024. A portion of the costs for the 2024 PMP Street & Utility Improvement Project are proposed to be assessed against the benefitting properties according to the City's Assessment Policy. In order to assess these costs, the City must follow the process outlined in State Statute 429. On March 11, 2024, after the bids were opened, the City Council adopted Resolution 2024-012 Declaring Costs to be Assessed and set today as the date for the assessment hearing. A public hearing prior to adopting the assessments is a requirement of State Statute 429. ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 8 Public Works Director/City Engineer Swearingen explained the Assessment Roll related to Resolution 2024-012 has been amended to remove the property at 1570 McClung Drive. City staff was notified of an error with the property owner information from the Ramsey County recorder's office. Per advice from the City Attorney, the assessment process must be redone for the actual property owner, but the amended assessment roll can continue as it relates to Resolution 2024-021 (New Business Item I ID). Brad Fisher, Bolton & Menk, reviewed the bid process that was followed and broke down the costs for this project. He stated the project is proposed to be assessed consistent with the City's Assessment Policy and past practices, which states that 50% of the costs for roadway improvements will be assessed in residential areas, with the remaining portion financed by City funds. Financing for the project is consistent with City policy and past practice. The current assessment policy states that the typical overhead rate for a public improvement project is 37% of the construction costs. Staff believes this percentage is higher than necessary and recommends that approximately 27% of the construction costs be used as overhead when calculating the assessment rates. Staff has made this recommendation on the past PMPs since 2021. The breakdown of the overhead costs were further discussed. Mr. Fisher reported the Council must establish the interest rate at tonight's Council Meeting. Many cities set their interest rate for assessments at two (2) percentage points over the bond interest rate. The City's assessment policy states that the interest rate used for the assessment shall be designated at the prime rate plus two (2) percentage points. For the past four PMPs, the assessment interest rates were set at two (2) percentage points over the assumed bond interest rates which were based on current market conditions at the time, the City's AAA bond rating, plus 15 basis points. Mr. Fisher indicated our current assumed bond interest rate is 2.75% and the prime rate is 8.50%. Staff would recommend following the City's assessment policy and setting the assessment rate at 4.75%. The total project costs were analyzed for the assessable cost. The calculation of the amount to be assessed as approved by Council Resolution 2024-012 was further discussed. The assessments related to the project are calculated in accordance with the City's Assessment policy, is half of the street project cost for residential properties and dependent on the type of pavement rehabilitation. Staff commented on the project in further detail and recommended the Council hold the Assessment Hearing. Councilmember Rousseau requested further information on why the City charges 2% above the bond interest. Mr. Fisher explained this was written out in the City's assessment policy and was to cover administrative costs as well as the expense for certifying the assessments. Councilmember Holden reported the City would only be assessing for 50% for streets costs and all other expenses would be paid 100% by the City. She stated out of an almost $3 million project, the City would only be assessing $718,000. Mr. Fisher reported this was the case. He indicated the City had received a $70,000 grant from Rice Creek Watershed for this project that would assist with covering the expense of the stormwater improvements. ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 9 Mayor Grant noted the City assesses for streets only and does not assess for water, sanitary sewer, storm sewer, trails or parking areas. Mr. Fisher stated this was correct. He commented on the regional improvements that would be made to the parking area on Royal Lane adjacent to the park. He explained the City would be paying the full expense for this parking area. Councilmember Holden questioned if the increase in the assessment amount from the 2022 street project was due to an increased price in asphalt or salaries for workers. Mr. Fisher reported the price for asphalt has stabilized, but noted labor costs were on the rise. Councilmember Holden asked if the City or consultant had experience working with this contractor. Mr. Fisher explained this contractor was out of Jordan, Minnesota and his office has a lot of projects in the south metro where this contractor has been utilized and has a good work product. Councilmember Holden requested staff speak with the public about how to schedule grad parties or other special occasions being planned for this summer. Mr. Fisher stated he would be speaking to residents regarding this matter. Mayor Grant opened the Assessment Hearing at 7:52 p.m. Ed Robinson, 1370 Colleen Avenue, stated he received the assessment allocation letter from the City and noted his assessment was slated to be $12,000 for the project. He indicated he supported the project but stated the $12,000 was quite high, especially given the fact he was retired. He reported he went back into the records and noted the Council had waived his application for his side lot, which was unbuildable. He indicated this lot was next to the pond, generates no traffic and has no driveway. He stated he sent a letter to Mr. Swearingen noting in 1997 he received a similar assessment and the Council heard the same comments from him. The Council in 1997 excluded the portion of the assessment that was applicable to the side lot. He indicated he provided staff with a copy of the letter from 1997. He reported if this lot were sold for any reason, he would be happy to pay the additional costs for the assessment, but requested the Council provide some relief for the assessment on the side lot at this time. Jackie Moe, 1479 Colleen Avenue, asked what pond would be dredged and what would this work look like. Public Works Director/City Engineer Swearingen explained the pond at Colleen and Hamline Avenues as well as the pond on the south side of McClung Drive and Snelling Avenue would be dredged. He reported maintenance would be done on the ponds to bring their full function back. He stated the work completed would involve removing sediment from the pond to improve the water quality within the ponds. Ms. Moe questioned how the City determined overlay versus a reclamation. ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 10 Public Works Director/City Engineer Swearingen stated soil borings and core samples were taken to determine the degradation of the pavement. He reported the borings determine what type of rehab work was necessary for the roadway. Ms. Moe commented on how the homes that received a cheaper assessment due to the fact they get a mill & overlay project, would be driving over her new street, and she would be paying a much higher assessment. She believed the overall costs should be more evenly split between the homes in the project area. Public Works Director/City Engineer Swearingen explained another reason why a portion of the homes within the project area were receiving a mill and overlay, was because their roadway was reconstructed in 2007. Dan Nordby, 1532 Royal Hills Drive, asked if the new asphalt would go from curb to curb or would his concrete driveway be lost. Public Works Director/City Engineer Swearingen stated along this street, it was a pavement rehab project that for the most part, would stay within the curb lines. He explained this may be different in areas where drainage needs to be addressed. He reported for the most part, driveways should not be impacted. He encouraged Mr. Nordby be in contact with staff to discuss this matter further. Mayor Grant closed the Assessment Hearing at 8:01 p.m. 11. NEW BUSINESS A. Future Agenda Setting/Council Priorities/Future Topic Discussion City Administrator Perrault stated this item was requested to be added as the first item of New Business at this evening's meeting, it is intended to have Council formalize a process for agenda and priority setting. No formal policy exists today, but in the past the Mayor and City Administrator set meeting agendas in -advance of the meetings. The pro to this method is it provides flexibility in agenda setting, but the con is it does not account for consideration from the rest of the City Council. Also included in the memo is a list of Council priorities that Council ranked previously, some of these items have been addressed or are in the process of being addressed. Pending how Council wants to set agendas, it should also discuss how it wants to address future priorities and new priorities when they arise. Should Council want to move a formal policy forward, Staff can bring a completed policy for approval at a future meeting. Mayor Grant commented this list was drafted by himself and City Administrator Perrault based on the list of priorities. He explained some items were time critical while others were not. He believed the Council had knocked a lot of items off the list and would get the other items in time. He was of the opinion the way the Council was going about things was good and proper. He stated the Council would be meeting on April 15 and April 22 and would be knocking items off this list. Councilmember Rousseau stated she liked the suggestion of having the Council discuss at a worksession what would be addressed at the next worksession meeting. She indicated she has been disappointed by the fact the Council has not discussed strategic planning, which the Council ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 11 agreed to work on. She noted this was a timely issue that should be addressed prior to the June budget discussions. She believed the 5:30 p.m. worksession meeting time was not working. She supported the Council holding its worksession meetings at 5:00 p.m. Councilmember Holden indicated she would not object going back to 5:00 p.m. but noted when the Councilmembers were elected, the third Monday of the month meetings were to be held at 5:00 p.m. and the other two meetings were to begin at 7:00 p.m. She stated due to personal reasons, she could not be at meetings prior to 5:00 p.m. She hoped the Council would keep meetings times so that all members could attend. She understood Councilmembers wanted to spend more time with their families and noted this could be accomplished by spreading out the committee appointments. She believed it would be complicated to have the Council rating items by priority at each worksession meeting. Councilmember Monson stated she generally felt neutral about the agenda setting policy until recently when it became clear that the Council's priorities were not clear and the Council did not hold a strategic goal setting meeting. She commented on how challenging it was to call a special Council worksession for April 15 and therefore she did not believe the current agenda setting policy was working. She indicated she was willing to give this a go and could rely on the Mayor during worksessions to set aside several minutes at the end of each meeting to discuss upcoming priorities. Councilmember Fabel reported he was comfortable with the proposal. Mayor Grant indicated he was not comfortable with the proposal. He believed the list was long now and would be knocked off shortly. He stated if the Council wanted to get through these items, he did not believe specific procedures had to be put in place, rather the items had to be discussed in a concise matter and the Council had to move on. He suggested before procedural changes are made, that the Council be allowed to work through items on April 15 and April 22 and after that time the list will narrow. Councilmember Holden stated back in November when the scheduling changes were made for the worksessions, she was told the changes were being made for staff. She believed adding worksessions would now be burdensome for staff. She indicated the strategic planning retreat was nixed because the Council was told these items could be addressed at regular worksessions. She questioned which items were a priority for the City versus a personal priority. She suggested some of the items be addressed by staff versus being further vetted by the Council. Mayor Grant reported the Old Snelling matter would not take long to discuss. He understood there were difficulties in getting to all the items. However, he was of the opinion the Council could get through all of the items without putting new policies in place. MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to approve the agenda setting policy as outlined in the memorandum from staff dated March 11, 2024. Councilmember Holden stated approving this policy would take any power away from the Mayor to set an agenda. ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 12 Mayor Grant reported this was the case and stated this group was not willing to wait until April 22 to see if these policies were necessary. Councilmember Holden asked if the intent was to have the Mayor not be a part of the agenda from this point on. Councilmember Monson indicated there were some unfair comments being made. She made it clear that she has tried to get things on the agenda and it was not happening. She discussed how difficult it was to get a special worksession scheduled in order to check items off this list. She explained she was supporting this change because she was not willing to do nothing and topics needed to be addressed. She reported because this item came to the Council as a business item, a vote was being taken, when this item could have been discussed at a worksession and questions could have been asked and answered. She indicated this item could always be revisited. She commented there were other cities that set agendas in this manner. She anticipated if the Council had held a strategic planning session, this policy would not have been necessary. She stated the Council has been put into this position now due to the inability to put items on an agenda. Councilmember Holden stated the Council used to be able to put items on an agenda, but now all matters have to go through a worksession and those meetings have been shortened. She did not approve of taking this item away from the Mayor. She reiterated that back in November, when she brought up the fact moving to two shorter meetings may not provide enough time to discuss all matters, the Council moved forward with the worksession changes regardless of her concerns. She stated now all of the sudden this was the Mayor and staff s problem. She commented on the amount of give and take that was necessary when setting an agenda. Councilmember Holden called the question. MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to table action on this item to April 22, 2024. A roll call vote was taken. The motion failed 2-3 (Councilmembers Fabel, Monson, and Rousseau opposed). A roll call vote was taken on the original motion. The motion carried 3-2 (Councilmember Holden and Mayor Grant opposed). B. Resolution 2024-020 Adopting And Confirming Quarterly Special Assessments For Delinquent Utilities Finance Director Yang stated delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated February 28, 2024 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by March 29, 2024. Utility accounts with an unpaid delinquent balance would be certified to Ramsey County to be added to property taxes payable in 2025. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The City will request that Ramsey County levy the delinquent balances against the respective properties. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to adopt Resolution 2024-020, Certifying Delinquent Utilities to Ramsey County. The motion carried (5-0). ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 13 C. Final Planning Case 24-006 — Chapter 13, Section 1380 — TCAAP Redevelopment Code (TRC) — Development Flow Chart • Ordinance 2024-002 Amending Chapter 13, Section 1380 Concerning the Development Flow Chart of the TRC Community Development Director Jagoe stated between August 2016 and December 2016, the City Council and other participants of the TCAAP Development Team met to discuss several Comprehensive Plan and TCAAP Redevelopment Code amendments that would be necessary for the implementation of the plan. On December 12, 2016, the City Council approved Ord. 2016-012 which adopted the entirety of the TRC as the new Section 1380 in the city code. Within that ordinance, one of those amendments included striking the previously identified Section 3.4, Special Development Plan in its entirety. Community Development Director Jagoe discussed the Zoning Code Text Amendments in further detail and offered the following Findings of Fact: 1. The City of Arden Hills is proposing amendments to the illustration of Chapter 13 — Zoning Code, Section 1380 — TCAAP Redevelopment Code, Attachment 3 — Development Flow Chart of the City Code. 2. The proposed ordinance will correct the exhibit to be consistent with the ordinance language in Section 3.3 which outlines the Joint Development Review Process. 3. The proposed amendment is not modifying procedures as currently outlined in the TRC of the Arden Hills City Code. 4. Amendments to the Zoning Code regulations require a public hearing prior to action by the City Council. 5. If the zoning amendments were approved, an Applicant would be required to submit a land use application that would be subject to the formal review process. 6. The Planning Commission conducted a public hearing on March 6, 2024. Community Development Director Jagoe reported the Planning Commission reviewed this application at their March 6, 2024 meeting. At the time, they recommended approval as presented of Planning Case 24-006 for TRC Code Amendment to Chapter 13 by a 6-0 vote. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to adopt Ordinance 2024-002 for Planning Case 24-006 for Zoning Code Amendments to Chapter 13, Section 1380 — TCAAP Redevelopment Code to amend Attachment 3 — Development Flow Chart of Zoning Code Chapter 13, Section 1380 — TCAAP Redevelopment Code (TRC) and authorize staff to publish a Summary Ordinance of 2024-002 for Planning Case 24-006. The motion carried (5-0). D. Resolution 2024-021 Adopting Special Assessment Roll —2024 PMP Street And Utility Improvements Project Public Works Director/City Engineer Swearingen stated this item was presented to the Council under Item 1 OC. Staff requested the Council approve the assessment roll for the 2024 PMP Street and Utility Improvement Project. He indicated the Council would have to take separate action for the property at 1370 Colleen Avenue due to the objection made by the property owner. ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 14 Councilmember Holden stated she supported moving the discussion for the property on Colleen Avenue to a future meeting in order to learn more about how the lot and side lot was platted. Councilmember Rousseau asked if there were other properties in Arden Hills that were like this, or was this property unique. Councilmember Fabel supported the Council having more information regarding the property on Colleen Avenue before making a determination on the appeal. MOTION: Councilmember Monson moved and Councilmember Fabel seconded a motion to adopt Resolution 2024-021, Approving Assessment Roll for the 2024 PMP Street & Utility Improvement Project as amended, removing the properties located at 1370 Colleen Avenue and 1570 McClung Drive for future consideration. Councilmember Monson asked when the working group discussed and decided how properties in Arden Hills should be assessed. Mayor Grant reported the working group met in 2004. Councilmember Monson questioned if there was an appetite whether or not the City should be rolling assessments into the levy or to consider what other options were available to the City for assessing. Councilmember Holden encouraged Councilmember Monson to read all of the working group minutes in order to understand the amount of work they did when considering the City's assessment policy. Councilmember Monson stated she could read through the notes. Councilmember Holden commented it was something interesting to consider but noted the majority of cities in the State use an assessment policy. The motion carried (5-0). Mayor Grant requested the Council now set the interest rate for the street improvement project. MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to set the interest rate for the 2024 PMP Street Improvement and Utility Improvement Project to be 4.75%, which is 2% on top of the bond rate. The motion carried (5-0). E. Resolution 2024-022 Accepting Bid And Authorizing Award Of Contract To S.M. Hentges And Sons, Inc. — 2024 PMP Street And Utility Improvements Project Public Works Director/City Engineer Swearingen stated on February 12, 2024, the City Council approved plans & specifications and ordered advertisement for bids for the 2024 PMP Street & Utility Improvement Project. The proposed improvements include bituminous paving, ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 15 storm water improvements, watermain improvements on James Avenue, concrete curb and gutter repair, and appurtenant work on the following streets: Streets proposed for Full -Depth Reclamation: • Keithson Drive from County State Aid Highway (CSAH) 96 West to 800 feet south of CSAH 96 West • Royal Hills Drive from Snelling Avenue North to Arden View Drive • Colleen Avenue from McClung Drive to Hamline Avenue North • Norma Avenue from Dawn Circle to Briarknoll Drive • Norma Avenue from Briarknoll Drive to Colleen Avenue • James Avenue from Indian Oaks Trail to Colleen Avenue Public Works Director/City Engineer Swearingen reported Full -Depth Reclamation consists of grinding the existing pavement, shaping the generated aggregate material to raise the center crown to improve pavement drainage and repaving the roadway with 4- inches of bituminous pavement. Streets proposed for Mill & Overlay. • Briarknoll Circle • Briarknoll Drive from Snelling Avenue North to Norma Avenue • Royal Lane from Norma Avenue to Floral Drive West • McClung Drive from Snelling Avenue North to Colleen Avenue • Colleen Circle • Arden Vista Court Public Works Director/City Engineer Swearingen explained Mill & Overlay consists of grinding and removing the top 2-inches of existing pavement and repaving the roadway with 2- inches of bituminous pavement. Pursuant of Resolution 2024-008, bids were opened on March 6, 2024, after receiving 7 bids for the project. The four lowest bids were: Company Bid Amount S.M. Hentges and Sons, Inc. $2,238,418.15 OMG Midwest dba MN Paving & Materials $2,276,211.14 Park Construction $2,303,048.55 GMH Asphalt Corp $2,320,447.29 Public Works Director/City Engineer Swearingen stated S.M. Hentges & Sons, Inc. has completed similar projects successfully in the metro area and staff has had direct experience working with this contractor in the past. A letter from Bolton & Menk recommending award to S.M. Hentges & Sons, Inc. as the lowest responsible/responsive bidder was reviewed by staff. Staff recommends adoption of Resolution 2024-022. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to adopt Resolution 2024-022, Awarding the 2024 PMP Street and Utility Improvements Contract to S.M. Hentges & Sons, Inc. in the amount of $2,238,418.15. The motion carried (5-0). ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 16 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Rousseau thanked Steven Jones for serving the City as a Planning Commissioner. Councilmember Rousseau stated previously she and the Mayor met with the City Administrator and Mayor of Mounds View to discuss potentially partnering on recreation programs. Councilmember Rousseau explained her nephew and seven year old daughter attended the easter egg hunt. She thanked staff and all of the volunteers who made this event possible. She indicated she sent personal thank you notes to the Lions and NHS group thanking them for their efforts. She stated last spring she had asked that a volunteer recognition process be created and questioned if the Personnel Committee had addressed this matter. City Administrator Perrault explained this could be addressed by the Personnel Committee at their next meeting. Councilmember Rousseau noted she and PTRC Member Kate Olson met with the Rotary Club to discuss strategic partnerships with groups that have similar missions in the community. She stated a member from the Arden Hills Foundation attended the recent PTRC meeting. Councilmember Rousseau commented she provided the Mayor with a draft Code of Conduct document. Councilmember Rousseau discussed the bills Representative Moller and Senator Marty authored to authorize $2 million for a trail along Old Highway 10. Councilmember Rousseau stated the Gateway Visitor's Bureau does not have Arden Hills listed on their website. She noted the New Brighton Gnome Search was on the website. She suggested events like touch a truck be advertised with this organization. Mayor Grant explained the focus of the Gateway Visitor's Bureau was to get "heads in beds". He noted he would check into this matter at the group's next meeting. Councilmember Fabel stated the major financial issue with Rice Creek Commons was the funding need to complete the spine road. He indicated he was closely following a $25 million bonding request that Ramsey County has requested from the State. He reported this past week he met with Republic Representative Dean Urdahl who sits on the bonding committee. Councilmember Fabel explained a citizen (Mr. Bonine) spoke at the worksession who raised the issue of an encroachment on the trails. He noted this resident provided the Council with a detailed and thoughtful letter. He understood this resident wanted to be part of a broader discussions that would address trail encroachments throughout the community. He stated the Council made no decisions at the March 1 I meeting and supported the Council having further discussions regarding this matter. ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 17 Councilmember Fabel discussed the comments Mr. Kelliher made regarding the budgetary impacts of Rice Creek Commons would have on the City. He noted the document was mislabeled. He stated the spreadsheet only has a partial listing of some of the costs and does not account for a contingency. He requested staff respond to this item at the next Council meeting in order to correct some of the comments made by Mr. Kelliher. Councilmember Holden reported on January 8 the City received financial information from Stacie Kvilvang with Ehlers and this information could be provided to Mr. Kelliher. She indicated this was the most current financial information the City had. Councilmember Holden explained two residents called her regarding Representative Moller and the information provided to her regarding the City's stance on single family zoning. She questioned what information was given the fact it has not been discussed by the Council. Councilmember Monson indicated she spoke with Senator Moller about bonding but that an official City stance from the Council was not provided on the missing middle housing. Councilmember Holden supported a letter being sent from the City with its official stance. Councilmember Monson stated she did not believe this was necessary given the fact the proposed bill has been amended extensively and it will likely not go through this year. However, if the City wants to put forward its stance this could be done. Councilmember Holden supported the City sending a letter in order to make Representative Moller aware of what this community wants should another bill be drafted in the future. Councilmember Holden indicated she supported the Council further reviewing the encroachment policy. Councilmember Monson reported she attended the egg hunt with her kids and they had a really good time. Councilmember Monson commented she attended a fire board meeting and the focus continues to be on the new fire station and State grant funding. Councilmember Monson explained she supported reviewing the encroachment policy at a future worksession. Councilmember Monson stated she would like to see the code of conduct that was presented by Councilmember Rousseau. Mayor Grant thanked Steven Jones for his time on the Planning Commission. Mayor Grant stated the Gateway Visitor Bureau has finished its 2023 finances and noted the City would be receiving a grant in the amount of $18,390. Mayor Grant explained he had a draft copy of a code of conduct and noted he and Councilmember Rousseau would continue to work on this before bringing it before the Council. ARDEN HILLS CITY COUNCIL — APRIL 8, 2024 Mayor Grant requested the City contact the local bussing company in order to have a school bus at the touch a truck event. Mayor Grant stated he met with Councilmember Rousseau along with the Mayor of Mounds View to discuss sharing resources or facilities for recreation programs. City Administrator Perrault commented he would share the Rice Creek Commons spreadsheet with Mr. Kelliher and would provide Ms. Swanson with the financial information from the City that she requested. ADJOURN MOTION: Mayor Grant moved and Councilmember Monson seconded a motion to adjourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 9:02 p.m. Julie Hanson City Clerk David Grant Mayor -ARZEN HILLS MEMORANDUM DATE: April 22, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Joua Yang, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: N/A N/A Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majorityfor action unless otherwise noted. CONSENT ITEM 8A Funding Source: N/A Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2024 Payroll #08 Paid Claims - 03/30/2024-04/12/2024 (Check Nos. 52546-52569 and ACH Checks) Total Payroll $140,264.59 $140,264.59 $384,749.45 Total Accounts Payable $384,749.45 Total Claims $525,014.04 CITY OF ARDEN HILLS PAYROLL # 8 CHECKS DATED: 04/12/24 Biweekly: 03/23/24 - 04/05/24 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT T 9,153.40 EFT CA Oasdi 5,623.78 5,623.78 EFT CA Medicare 1,315.20 1,315.20 EFT T 3,881.04 EFT DTAL TAXES 1 19,973.421 6,938.98 & Premium 2,065.501 29,437.10 A/P Check* al Premium 158.11 842.56 A/P Check* Health Care Reimb. 133.33 A/P Check* Dependent Care Reimb. 208.33 A/P Check* EFT A 5,633.80 6,500.53 EFT EFT A/P Check* EFT A 1,167.96 460.86 ral Pension Fund -Union 1,536.00 State Retirement System 1,314.48 'AL RETIREMENT 1 9,652.241 6,961.39 ,FLAC 22.76 EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* ife/Addl/Dep Life 42.49 107.50 ife/Addl non -tax 11.50 TD/STD Insurance 1,483.53 ERA Life Insurance 40.00 JOE 49 Dues (Union) 1 140.00 OTAL VOLUNTARY 1 1.740.281 107.50 Total Employee Deductions 35,103.24 Net Payroll 0.00 Direct Deposit 59,373.82 Gross Payroll Tie -Out 94,477.06 Plus City Paid Benefit 45,787.53 TOTAL PAYROLL COST 140,264.59 FICA TIE -OUT Gross Payroll 94,477.06 Less Total FSA 2,565.27 Less Total H.SA 1,172.03 Less Voluntary Ins 34.26 Net P/R Subject to FICA 90,705.50 FICA Oasdi @ 6.20% 5,623.78 FICA Medicare @ 1.45% 1,315.20 EFT C Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 4/17/2024 5:09 PM Check No Vendor No Vendor Name Invoice No Description r` ---Aj� EN HiiLLs Check Date Reference Check Amount ACH ACH001 US BANK 03/31/2024 BAARS32024 CHETS SHOES - CIRCLE PINES -Clothing 37.99 CHRIM32024 ST CLOUD PARKING SYSTEM -Sewer Test Pa 4.50 CHRIM32024 COSTCO WHSE #1021-Clothing 19.99 FRIDJ32024 AMZN MKTP US*RZ2JA7FV1-Supplies 9.95 FRIDJ32024 PSN*MINNESOTA RWA MN -Conference Regi; 275.00 FRIDJ32024 U.S. SAFETY & SUPPLY COMP -Gloves 98.63 FRIDJ32024 PSN*MINNESOTA RWA MN -Conference Regi; 50.00 FRIDJ32024 PSN*MINNESOTA RWA MN -Refund -50.00 FRIDJ32024 PSN*MINNESOTA RWA MN -Refund -50.00 FRIDJ32024 FULL SOURCE LLC-Gloves 84.42 FRIDJ32024 PSN*MINNESOTA RWA MN -Refund -50.00 HANSJ32024 EZCATERHONEY BAKED HAM -Election 193.77 HANSJ32024 EZCATERHONEY BAKED HAM -Election 199.18 HANSJ32024 JIMMY JOHNS - 1532 CC Worksession 179.51 HANSJ32024 SP SCHWAAB INC-Stamp SD 95.75 HANSJ32024 EZCATERHONEY BAKED HAM -Election 178.97 HANSJ32024 DAVANNIS #10 ARDEN HILL -CC Worksessio 86.97 HANSJ32024 TMS*TASTE OF SCANDINAV-Election 113.79 JOHNM32024 WWW.PEACHJAR.COM-Egg Hunt 125.00 JOHNM32024 AMZN MKTP US*RN7XR7022-Egg Hunt 35.96 MIKAT32024 M NARDS COON RAPIDS MN -Supplies 71.91 MIKAT32024 APPLE.COM/BILL- Ieloud 0.99 MOONJ32024 CHETS SHOES - CIRCLE PINES -Clothing 28.99 MOONJ32024 M TAL SUPERMARKETS -Alum Bars 21.56 PERRD32024 BIZJTIXTHE FUTURE OF -Training 25.00 PERRD32024 LEAGUE OF MN CITIES -Training 125.00 PERRD32024 WILLSCOT MOBILE MINI -Hazelnut Warming 992.20 REBATE32024 US BANK REBATE 310.65 Total for this ACH Check for Vendor ACH001: 3,215.68 ACH ACH005 M NNESOTA REVENUE -SALES & USE 03/31/2024 32024 M rch Sales/Use Tax 0.40 32024 M rch Sales/Use Tax 102.60 32024 M rch Sales/Use Tax -7.41 32024 M rch Sales/Use Tax 0.41 Total for this ACH Check for Vendor ACH005: 96.00 Total for 3/31/2024: 3,311.68 ACH 0189 GOPHER STATE ONE CALL 04/05/2024 4030190 M rch Locates 51.75 4030190 M rch Locates 51.75 4030190 M rch Locates 51.75 AP Checks by Date - Detail by Check Date (4/17/2024 5:09 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 0189: 155.25 ACH 0192 GRAINGER INC 04/05/2024 9060362515 inflator hose 196.41 Total for this ACH Check for Vendor 0192: 196.41 ACH 0210 KATH FUEL OIL SERVICE CO 04/05/2024 794300 Engine Oil 190.00 Total for this ACH Check for Vendor 0210: 190.00 ACH 0242 MET COUNCIL ENVIRON SERVICES-S. 04/05/2024 040124 Q1 2024 SAC -298.20 040124 Q1 2024 SAC 29,820.00 Total for this ACH Check for Vendor 0242: 29,521.80 ACH 0292 OXYGEN SERVICE COMPANY INC 04/05/2024 0003581877 March Rental 36.63 Total for this ACH Check for Vendor 0292: 36.63 ACH 0453 CONTINENTAL RESEARCH CORP 04/05/2024 0052874 Weed Control 888.21 Total for this ACH Check for Vendor 0453: 888.21 ACH 0761 ELECTRIC PUMP INC 04/05/2024 0077463-IN Lift Station 8 Repair 9,112.82 Total for this ACH Check for Vendor 0761: 9,112.82 ACH 6060 BATTERIES PLUS 04/05/2024 P71602962 batteries 50.30 P71602962 batteries 223.30 Total for this ACH Check for Vendor 6060: 273.60 ACH 8870 CHET'S SHOES INC 04/05/2024 RW501154 Boots -TM 200.00 RW501157 Boots -MC 200.00 Total for this ACH Check for Vendor 8870: 400.00 ACH ADVS ADVANTAGE SIGNS & GRAPHICS INC 04/05/2024 V0324-244 Logo Decal 712.84 Total for this ACH Check for Vendor ADVS: 712.84 ACH FPTC FLEXIBLE PIPE TOOLS AND EQUIPME 04/05/2024 29877 Aries Tractor Repair 672.80 Total for this ACH Check for Vendor FPTC: 672.80 ACH TOII TOKLE INSPECTIONS INC 04/05/2024 040224 March Electrical Inspections 2,549.97 Total for this ACH Check for Vendor TOM 2,549.97 52546 0131 BEISSWENGERS DO IT BEST 04/05/2024 827107 supplies 21.98 AP Checks by Date - Detail by Check Date (4/17/2024 5:09 PM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 835786 supplies 32.48 837604 key rings 3.98 Total for Check Number 52546: 58.44 52547 10483 CENTRAL PENSION FUND 04/05/2024 401333.0324 Apprenticeship -March 571.74 Total for Check Number 52547: 571.74 52548 CPF1 CENTRAL PENSION FUND SOURCE A 04/05/2024 184503.0324 March Pension 4,573.90 Total for Check Number 52548: 4,573.90 52549 1033 COMCAST 04/05/2024 101030.0424 Service 4/3-5/2 108.35 Total for Check Number 52549: 108.35 52550 0176 FRATTALLONES HARDWARE INC 04/05/2024 D88881/A Supplies 61.23 D88892/A Supplies 19.99 Total for Check Number 52550: 81.22 52551 0447 I.U.O.E LOCAL 49 BENEFIT FUND-INS1 04/05/2024 BP3.0524 May Insurance 11,800.00 N134.0524 May Insurance 1,682.00 Total for Check Number 52551: 13,482.00 52552 KEGC KENNEDY & GRAVEN 04/05/2024 180573 February Legal Service 412.50 Total for Check Number 52552: 412.50 52553 10362 MARCO TECHNOLOGIES LLC 04/05/2024 INV 12323629 Service 03/25-04/24 and Q4 Usage 102.07 INVI2323629 Service 03/25-04/24 and Q4 Usage 578.38 Total for Check Number 52553: 680.45 52554 10448 MARCO TECHNOLOGIES LLC 04/05/2024 526018742 Copier 4/25-5/25 35.36 526018742 Copier 4/25-5/25 200.35 Total for Check Number 52554: 235.71 52555 0422 MINNESOTA POLLUTION CONTROL A 04/05/2024 SD-59257674 Wastewater Cerftificate 45.00 Total for Check Number 52555: 45.00 52556 AR -MT H MT HOLDINGS II LLC 04/05/2024 DEMO 2022-00477 Escrow Refund DEMO 2022-00477; 1174 Edgei 2,000.00 Total for Check Number 52556: 2,000.00 52557 10279 QUADIENT LEASING USA IINC 04/05/2024 Q1260951 Q1 2024 Postage Lease 928.89 AP Checks by Date - Detail by Check Date (4/17/2024 5:09 PM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 52557: 928.89 52558 0282 REPUBLIC SERVICES #899 04/05/2024 0899-004427029 March Recycling -257.93 0899-004427029 March Recycling 8,847.15 0899-004432154 PW Waste -March 2,777.88 Total for Check Number 52558: 11,367.10 52559 AR-SCHE SCHERBER COMPANIES LLC 04/05/2024 DEMO 2023-01226 Escrow Refund DEMO 2023-01226; 1861 Hwy 2,000.00 Total for Check Number 52559: 2,000.00 Total for 4/5/2024: 81,255.63 ACH 0220 MINNESOTA DEPT OF LABOR & INDU 04/12/2024 ABR0327642X 50430 Pressure Vessel 10.00 Total for this ACH Check for Vendor 0220: 10.00 ACH 0243 METROPOLITAN COUNCIL -WASTE WE 04/12/2024 0001170520 May Wastewater 75,140.22 Total for this ACH Check for Vendor 0243: 75,140.22 ACH 0285 XCEL ENERGY 04/12/2024 870991673 02/19/24-03/19/24 204.67 870991673 02/19/24-03/19/24 1,084.16 870991673 02/19/24-03/19/24 1,992.07 870991673 02/19/24-03/19/24 45.51 870991673 02/19/24-03/19/24 1,422.37 870991673 02/19/24-03/19/24 1,832.99 870991673 02/19/24-03/19/24 75.34 Total for this ACH Check for Vendor 0285: 6,657.11 ACH 0320 HEALTH PARTNERS INC 04/12/2024 009593333814 May Insurance 19,771.10 009593333814 May Insurance 1,158.81 Total for this ACH Check for Vendor 0320: 20,929.91 ACH 0382 MISSIONSQUARE #106944 04/12/2024 PR 24-08 PR Batch 00100.04.2024 ICMA Employer Perce PR Batch 00100.04.2024 ICN 460.86 PR 24-08 PR Batch 00100.04.2024 ICMA Employee Perce PR Batch 00100.04.2024 ICN 399.41 Total for this ACH Check for Vendor 0382: 860.27 ACH 0387 MISSIONSQUARE #302482 04/12/2024 PR 24-08 PR Batch 00100.04.2024 ICMA Employee Dedu PR Batch 00100.04.2024 ICN 500.00 PR 24-08 PR Batch 00100.04.2024 ICMA Employee Perce PR Batch 00100.04.2024 ICN 268.55 Total for this ACH Check for Vendor 0387: 768.55 ACH 0453 CONTINENTAL RESEARCH CORP 04/12/2024 0052863 Cleaning Supplies 1,032.18 Total for this ACH Check for Vendor 0453: 1,032.18 AP Checks by Date - Detail by Check Date (4/17/2024 5:09 PM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 10476 TWIN CITIES COMMERCIAL CLEANEI 04/12/2024 04241187 Janitorial Services -April 1,554.58 Total for this ACH Check for Vendor 10476: 1,554.58 ACH 10497 CINTAS CORP 04/12/2024 5204739276 First Aid -Truck Kits 448.82 Total for this ACH Check for Vendor 10497: 448.82 ACH 1223 ADAM'S PEST CONTROL - MAIN 04/12/2024 3898772 April Pest Control 85.83 Total for this ACH Check for Vendor 1223: 85.83 ACH 1785 ECOTHYNK 04/12/2024 2139 Q4 2023 UB Statement Processing 641.43 2139 Q4 2023 UB Statement Processing 641.43 2139 Q4 2023 UB Statement Processing 641.43 Total for this ACH Check for Vendor 1785: 1,924.29 ACH 3698 BOLD VENTURE YOGA LLC 04/12/2024 04042024 W mer Yoga 2024 1,160.00 Total for this ACH Check for Vendor 3698: 1,160.00 ACH 4889 COMMUNITY FOOTWORKS 04/12/2024 04082024 April Foot Care Clinic 325.60 Total for this ACH Check for Vendor 4889: 325.60 ACH 7501 KELLY & LEMMONS PA 04/12/2024 62910 March Prosecution 4,205.05 Total for this ACH Check for Vendor 7501: 4,205.05 ACH 8032 PACE ANALYTICAL FIELD SVC INC 04/12/2024 12241306 March Drinking Water Survey 1,276.00 Total for this ACH Check for Vendor 8032: 1,276.00 ACH 8081 KIMLEY HORN AND ASSOCIATES INC 04/12/2024 27708524 TCAAP AUAR-March 16,975.00 Total for this ACH Check for Vendor 8081: 16,975.00 52560 MISC2 DAVID BLACK 04/12/2024 040824 Refund: Overpaid sales tax on garden plot 5.42 Total for Check Number 52560: 5.42 52561 0146 BRYAN ROCK PRODUCTS INC 04/12/2024 63106 3/15 Purchases 2,439.84 Total for Check Number 52561: 2,439.84 52562 1033 COMCAST 04/12/2024 98681.0424 Service 4/5-5/4 111.52 Total for Check Number 52562: 111.52 52563 0176 FRATTALLONES HARDWARE INC 04/12/2024 AP Checks by Date - Detail by Check Date (4/17/2024 5:09 PM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference D90497/A Supplies 4.38 Total for Check Number 52563: 4.38 52564 10218 HR GREEN INC 04/12/2024 173602 March Engineering PC 23-024 #730 2,576.25 173602 March Engineering PC 23-020 #726 82.50 Total for Check Number 52564: 2,658.75 52565 0257 MINNESOTA DEPT OF HEALTH 04/12/2024 13064.2024 Water Supply Operator Renewal-2024 23.00 Total for Check Number 52565: 23.00 52566 0811 RAMSEY COUNTY 04/12/2024 EMCOM-011557 Fleet Support -March 24.96 EMCOM-011593 CAD Services -March 781.75 EMCOM-011609 911 Dispatch -March 5,084.42 PRMG-005375 PW Rental Space -April 2,921.77 PRMG-005375 PW Rental Space -April 5,843.55 PRMG-005375 PW Rental Space -April 1,298.57 PRMG-005375 PW Rental Space -April 2,921.77 PRRRV-002561 Election Services Q2 2024 6,850.00 SHRFL-002222 Law Enforcement -April 131,853.14 Total for Check Number 52566: 52567 2785 RAMSEY COUNTY ENVIRONMENTAL 04/12/2024 612395 2024 Hazardous Waste License 52568 MISC1 040324 52569 SRFC 16750.00-10 EMELIA ROGERS Reimbursement: Mailbox SRF CONSULTING GROUP INC Old Hwy 10 Trail -March Total for Check Number 52567: 04/12/2024 Total for Check Number 52568: 04/12/2024 Total for Check Number 52569: Total for 4/12/2024: Report Total (54 checks): 100.00 100.00 384,749.45 AP Checks by Date - Detail by Check Date (4/17/2024 5:09 PM) Page 6 'It EN HILLS MEMORANDUM DATE: April 22, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Joua Yang, Finance Director SUBJECT: 2025 Budget Calendar Budgeted Amount: Actual Amount: N/A N/A Council Should Consider Motion to approve, table or deny the following: • 2025 Budget Calendar Background CONSENT ITEM — 8B Funding Source: N/A Staff is beginning the process of developing a preliminary 2025 Budget. As we proceed forward and take the necessary steps, staff will be asking for general direction and guidance from the Council during its July work session. Discussion In order to officially start the budget process, a budget calendar needs to be approved by the Council. The draft budget calendar is attached for Council review and approval. Budget Impact None. Attachments Attachment A: 2025 Budget Calendar Page 1 of 1 HILLS EN 2025 BODG ETDCALEN AR Attachment A 22, 2024� City Council Approval of Budget Calendar. April — May Department Heads Prepare 2025-2029 CIP requests and background material. May 19, 2023 Department Heads Submit CIP Requests to Finance Department. W IM �� AM& AM& May Forms Distributed to all Department Heads for 2025 Operating Budget. June June June June 28, 2024 r � City Administrator and Finance Director review Department CIP Requests and confer with Departments. 2025-2029 CIP is drafted and distributed to City Council for review. Department Heads Prepare Budgets and Background Material. Department Heads Submit Budget Requests to Finance Department. July 12, 2024 City Council Work Session to discuss 2025 Operating Budget parameters and 2025-2029 CIP —July City Administrator and Finance Director review Department Budgets and Confer with Departments. August Finance Department completes Preliminary Revenue Estimates. August City Administrator Budget is drafted for Presentation to Council at Work Session and distributed to Council for review. August & September City Council Work Sessions to discuss Preliminary 2025 Budget. WE September City Administrator's recommended Preliminary 2025 Budget distributed to the City Council. September dL6 Council adopts the Preliminary 2024 Property Tax Lev (Payable 2025). September Council Certifies date for public (TNT) hearing and continuation hearing (if necessary) to county. September Finance Director submits preliminary 2024 Property Tax Levy (Payable 2025) to County for certification. October through City Council Work Sessions as needed. November Mid -Nov embe Taxation Notices and Public Hearings Schedule distributed by County. Early December Public Hearing for Budget and Levy consideration. Mid -December Vr Continuation Hearing, Approval of Budget and Certification of Property Tax Levy For submission to County. Late December Finance Director Submits final Levy to County and prepares Final Budget Document. CONSENT ITEM — 8C ,-iIZEN HILLS MEMORANDUM DATE: April 22, 2024 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Hiring of Building Inspector/Code Enforcement Officer Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Hiring of Jason Brummer to the position of Building Inspector/Code Enforcement Officer at Grade 12 Step 2, or $34.87 per hour, and at 37 months on the PTO scale (7 hours per pay period). All other normal benefits apply. Discussion This vacancy was created following the promotion of the previous Building Inspector. The City received ten applications for this position, and following review and interviews Mr. Brummer was selected as the finalist. Budget Impact This approval will not affect the budget as the position is already budgeted for in 2024. Attachment N/A Page 1 of I CONSENT ITEM — 8D 'It ,-AI�EN HILLS MEMORANDUM DATE: April 22, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, City Clerk/Assistant to the City Administrator SUBJECT: Summer Hours for City Hall beginning Tuesday, May 28, 2024 and concluding Friday, August 30, 2024 Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table, or deny the following: Summer hours for City Hall beginning the day following Memorial Day (Tuesday, May 28, 2024) and concluding the last workday prior to Labor Day (Friday, August 30, 2024) Background/Discussion The City has traditionally changed its hours to "summer hours" from the day following Memorial Day through the Friday prior to Labor Day. Traditional and proposed "summer hours" for City Hall are as follows: Traditional Hours Proposed Summer Hours City Hall 8:00 a.m. to 4:30 p.m. 7:30 a.m. to 5:00 p.m. Monday — Friday Monday — Thursday and 7:30 a.m. to 11:30 a.m. on Friday Attachments None Page 1 of 1 CONSENT ITEM — 8E ,-fl DEN HILLS MEMORANDUM DATE: April 22, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Ordinance 2024-003 Amending Chapter 3, Licenses and Regulations Related to Mobile Food Unit (Food Truck) City Licensing and Resident Permits to Host a Food Truck Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table or deny the following: Ordinance 2024-003 Amending Chapter 3, Licenses and Regulations, Section 320 Limited, Temporary Permits, Subsections 320.09, 320.10 and 320.12, and Section 395 Mobile Food Units, Subsections 395.03, 395.04, 395.05 and 395.06 of the Arden Hills City Code Publication of Summary Ordinance 2024-003 (this requires a 4/5 vote) Background At its April 8, 2024 worksession, the Council discussed mobile food unit/food truck licensing at the City level as well as the City's no -fee resident permit to host a food truck. Attached is a copy of the April 8 worksession memo for reference. As outlined in that memo, Ramsey County requires mobile food units operating in a Ramsey County city (with the exception of Maplewood and St. Paul) to possess a Ramsey County license. Please note the only exception Ramsey County allows is if the vendor has a valid license from the Minnesota Department of Agriculture and this exception is due to a delegation agreement between Ramsey County and the Minnesota Department of Agriculture. Based on Ramsey County's licensing requirement and processes, the Council's consensus was to remove the requirement that food truck vendors also obtain a City license. Regarding the resident permit, Council also agreed to eliminate the requirement that residents obtain a permit to host a food truck. Page 1 of 2 Based on Council direction, staff requests Council consider adoption of the attached draft Ordinance 2024-003 amending Chapter 3 and that it provide authorization to publish a Summary Ordinance of such. The redlined draft has been reviewed by the City Attorney as well. It should be noted that while food truck license enforcement will be the responsibility of Ramsey County, any issues related to parking, right-of-way issues, noise, and so forth will be addressed from a City code enforcement standpoint. Should Council move forward with this amendment, staff will update the City's website page and socials, and an article will be included in an upcoming newsletter as well. Staff will also work to notify the local businesses that generally host food trucks each year. Budget Impact By removing the City's license, it will forego approximately $1,500 in revenue, but this amount will not have a significant on the budget. Attachments Attachment A: Ordinance 2024-003 (redlined) Attachment B: Summary Ordinance 2024-003 Attachment C: April 8, 2024 worksession memo Page 2 of 2 Attachment A �Tt EN HIi,LS ORDINANCE NO.2024-003 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA DRAFT-., AN ORDINANCE AMENDING CHAPTER 3, LICENSES AND REGULATIONS, SECTION 320 LIMITED, TEMPORARY PERMITS, SUBSECTIONS 320.09, 320.10 AND 320.12 AND SECTION 395 MOBILE FOOD UNITS, SUBSECTIONS 395.03, 395.04, 395.05 AND 395.06 OF THE ARDEN HILLS CITY CODE THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 3 — Licenses and Regulations, Section 320 — Limited, Temporary Permits, Subsections 320.09, 320.10 and 320.12 are hereby amended by deleting str4' ethr-oug language as follows: Section 320 - Limited, Temporary Permits 320.09 Businesses, Occupations, and Activities for which Permit Fee not Required. The activities for which permit fees shall not be required, but nevertheless a permit shall be required, are as follows: • Purchase of fireworks and operation of fireworks display or program; Boutique or garage sale; Mobile food , „;tlfbod tmek pafties/evet#s; and Newspaper distribution locations. 320.10 Approval. Approval of an application for a permit to engage in the following type of activity shall be granted by the body, department or officer of the City indicated across therefrom in the following schedule: Circuses and carnivals: City Council; • Commercial advertising distribution: City's designated law enforcement provider and City Administrator; • Installation or construction of courtesy benches or shelters: City's designated law enforcement provider and City Administrator, if such a bench or shelter is to abut a county road, county permission must also be obtained; • Fireworks purchase and/or display: City Council; • Flea markets or commercial sidewalk sales: City Council; • Boutiques or garage sales at a private home: City's designated law enforcement provider and City Administrator; Pagel of 5 and City n a, inistfateT-, • Group picnics or camping: park director and City Administrator; • Peddlers, solicitors and transient merchants: City Administrator; • Newspaper distribution locations: City's designated law enforcement provider and City Administrator; Outdoor concerts: City Council; and Roadside stands: City Administrator. SECTION 2. Chapter 3 — Licenses and Regulations, Section 395 —Mobile Food Units, Subsections 395.03, 395.04, 395.05 and 395.06 are hereby amended by deleting str ket- r-ou -h language and adding the underlined language as follows: Section 395 — Mobile Food Units 395.01 Purpose. This ordinance is intended to permit the reasonable use of mobile food units while preventing any adverse consequences to residents, businesses and public property. 395.02 Definitions. Mobile food unit — (1) A self-contained food service operation, located in a readily movable motorized wheeled or towed vehicle that is readily movable without disassembling and that is used to store, prepare, display, or serve food intended for individual portion service; or (2) A mobile food unit as defined in Minnesota Statutes Section 157.15, subdivision 9. 395.03 License Required. boundaries_ Any Mobile food operator unit must obtain all applicable licenses prior to operating in the City, including but not limited to a license from Ramsey County or the Minnesota Department of Agriculture_ as applicable. All annlicable licenses must be displaved at all times in the mobile food unit. Page 2 of 5 � M M- ON M., I_ i ■ AAA AAA M AAAM. see I IN MAI I 1 111111 ON .0. I• 395.0-54 Conditions of hieen4i3gMobile Food Unit Operation in the city. A mobile food unit may only be operated as set feAh in the followingfollows: Subd. 1 Locations. A_A mobile food unit may only -be operated i in a private commercial or industrial parking lot and on private residential property_, with the . r-ittef ,.onsi l f the B. Mobile food units may not be located within three hundred (300') feet from the perimeter of any pre -approved festival, sporting event, or civic event unless the licensed mobile food unit is a registered participant or vendor of such festival or event. C. Mobile food units may not be operated within two hundred (200') feet from the public entrance to any restaurant and/or any portion of a restaurant's outdoor dining area during that restaurant's hours of operation. unless the licensee obtains permission from restaurant owner/manager. Page 3 of 5 The ew-ner- of a r-esidefifial pfepef�y must have obtained a required &y pefmit fe pafty eyef A rod by Se do 320 o other- r,.oyisio E) f this Code D. —A mobile food unit may en} -operator or licensee must have prior written approval from the Citesoperate in a City park, or --on City property or within City rights of way_ with the pr-ief wr-44en approval of pefmit by the City and as speeified in the appi:eval Of peFmit, and Additional park or other permits from the City or Ramsey County, as applicable, may be required for such operations. Subd. 2 Performance standards. A mobile food unit/feed tFde operator or licensee is subject to the following performance standards: r-esidefftial or- eemmer-eial pr-epeFty for- more than twenty one (21) days total dur-ing any ealendar- more than two (2) paFfies/events not to exeeed three (3) days in "r-a4ion at a residential pr-epef�y , , its for- the p, t. 61event and has eomplied with the ter f s of these r ..,.,,; is BA. A mobile food unit operator or licensee shall operate the mobile food unit in strict compliance with the applicable laws, rules, and regulations of the United States, State of Minnesota, Ramsey County, and the City of Arden Hills. EB. A mobile food unit operator or licensee must dispose of the unit'sits gray water daily. Gray water may not be drained into City storm water drains or disposed of in public trash cans. DC. A mobile food unit operator or licensee shall provide and maintain at least one clearly designated waste container for customer usepef eaeh mobile food tmit, and located within -5five feet of the unit. Operator or licensee is responsible for daily removal of trash, litter, recycling and refuse. ED. Unless the vehicle is equipped with an internal power supple, Aa mobile food unit must pfevide-onerate on an independent power supply that is screened from public view, public streets, and adjacent residential districts_ :ffi t pai4 ofthe ..ehiele and that. Any power supply must be operated in eampliesc2Mpliance with City's noise regulations. EE. Mobile food units shall not be operated before 7:00 a.m. or after 10:00 p.m.exeept-as speeifieally allowed in the pefmit. and m}tst shall not be operated in such a manner that creates any unnecessary noise disturbances or disrupts, obstructs or interferes with customer or public vehicular or pedestrian traffic or safety in any way. GF. Proof of a valid licenses from any pplicable licensing authority, as required in Section 395.03 of this Code, must Depaftment of Health heensing ffmst be posted on the mobile food unit. HG. A mobile food unit must be operated in compliances with the National Fire Protection Association's Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations. 1. Mobile food units eannot leea4e within three h-undr-ed (300') feet fFom the per-ifneter- of a*�, pfe "proved festival, spei4ing event E)r- eivie event unless a heeiise is issued to be paft of the festior-val even4. K. Mobile food units may not oper-a4e in City owned pafking lots, exeept those paFking lots adjaeent to of inside a City pafk with the appfeval of the Cit�- Page 4 of 5 Subd. 43 Practices Prohibited. It is unlawful for any mobile food unit operator or licensee per -soft engaged in the business of a mabile food unit eper-atto do any of the following: A. Call attention to that iee„see!s��the mobile food unit by crying out, blowing a horn, ringing a bell, playing loud music or by any loud or unusual noise, or by use of any amplifying device. B. Leave the mobile food unit at an authorized location outside of allowe hours allowed for of -operation or at any unauthorized location. C. Operate or travel in or on public sidewalks, trails or rights -of -way_ the pefmit.- D. Obstruct the ingress to or egress from public or private property or buildings. E. Conduct business in any manner aas4othat creates a threat to the health, safety, and welfare of a specific individual or the general public. F., or--Ffail to obey a lawful order of a law enforcement officer, the City Building Official or City Inspector/Code Enforcement official,- or agent of the applicable licensing authoritypeFsenne6. (Amended ti /' 3 /' 022) • VW• F-IW%l r r 11IM W ra r.V P I III• . user • mill'' 011 SECTION 3. This Ordinance shall become effective immediately upon its passage and publication according to law. A Summary of this Ordinance will be published in accordance with state statute. PASSED and ADOPTED this 22" a day of April, 2024, by the City Council of the City of Arden Hills, Minnesota. ATTEST: Julie Hanson, City Clerk CITY OF ARDEN HILLS David Grant, Mayor Page 5 of 5 lt Attachment B III I�,HILLS SUMMARY ORDINANCE NO.2024-003 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 3, LICENSES AND REGULATIONS, OF THE ARDEN HILLS CITY CODE UPDATING SECTION 320 LIMITED, TEMPORARY PERMITS, SUBSECTIONS 320.09, 320.10 AND 320.12 AND SECTION 395 MOBILE FOOD UNITS, SUBSECTIONS 395.03, 395.04, 395.05 AND 395.06 NOTICE IS HEREBY GIVEN that, on April 22, 2024, Ordinance No. 2024-003 was adopted by the City Council of the City of Arden Hills, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No. 2024-003, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the ordinance adopted by the City Council amends or adds the following: • Section 320.09 is updated by deleting Mobile food unit/food truck parties/events from the list of activities for which a permit is required. • Section 320.10 is amended by deleting Mobile food unit/food truck parties/events from the list of activities for which a permit application is required. • Section 320.12 limiting the number of occasions and duration of Mobile food unit/food truck parties/events on residential properties is deleted in its entirety. • Section 395—Mobile Food Units, Subsection 395.03 related to license requirements for Mobile food units is amended to delete the requirement of a City license and adding the requirement for Mobile food unit operators to obtain applicable Ramsey County or State licenses prior to operation in the City, and to display such licenses at all times during such operation. • Section 395—Mobile Food Units, Subsection 395.04 related to City license applications for a Mobile food unit is deleted in its entirety. • Section 395—Mobile Food Units, Subsection 395.05 is renumbered to Subsection 395.04, and is amended related to operations of Mobile food units in the City, including limits on allowed locations, performance standards, displays of licenses, and prohibited practices. • Section 395—Mobile Food Units, Subsection 395.06 related to suspension or revocation of a City license for a Mobile food unit, and establishing the penalty for violations of City Code requirements related to operations of a Mobile food unit, is deleted in its entirety. Page 1 of 2 A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours at the City of Arden Hills, 1245 West Highway 96, Arden Hills, MN 55112. The Ordinance is also available on the City's website at http://www.cityofardenhills.com. APPROVED for publication by the City Council of the City of Arden Hills, Minnesota, this 22nd day of April, 2024. CITY OF ARDEN HILLS David Grant, Mayor ATTEST: Julie Hanson, City Clerk Published in the Pioneer Press on Wednesday, April 24, 2024 Page 2 of 2 � Attachment C ,-ARZEN HILLS MEMORANDUM DATE: April 8, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Food Truck Licensing Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should discuss if it wishes to make any changes to the current requirements in City Code related to mobile food units/food truck licensing. Background City licensing process The City adopted an ordinance regarding licensing food trucks/mobile food units in December of 2017, with the first licenses being issued in 2018. There are currently two licensing options: temporary ($30) good for up to 7 days in a calendar year or annual ($100) good for 8 or more days in a calendar year. As part of the licensing process, vendors must provide the City's application, a certificate of insurance, a copy of their State of MN Dept. of Health license, MN Dept. of Agriculture license, or Ramsey County Public Health license, written permission from the property owner at which they will be operating (whether a commercial or residential property), and the fee. The Lake Johanna Fire Marshal is contacted to perform an inspection and will work directly with the applicant for such (though many times the Fire Marshal will accept photographs of certain items in lieu of an in -person inspection). A list of licensed vendors is continually updated and published on our website. At the time of licensing, vendors are told (and it is noted on their license) that they are to notify the City of future dates of operation. Unfortunately, this step rarely occurs, making it challenging to track the actual number of days a vendor operates once they've obtained their license. The below table illustrates by year, the number of licenses issued and revenue: Year Temporary License Annual License Total Revenue 2023 40 4 44 $1,600 2422 46 2 48 $1,580 2021 24 0 24 $720 2424 4 0 4 $120 2019 25 0 25 $750 2018 26 0 25 $780 Page 1 of 3 Generally, the majority of vendors operate at commercial locations such as Boston Scientific, which has recurring food trucks from June through September, the University of Northwestern, Land O' Lakes, Valentine Hills Elementary, and North Heights Lutheran Church. Occasionally a one-off company or a resident may have a food truck for an event. Resident Permit In 2022 the City implemented a no -fee resident food truck permit limiting residential properties to having 2 events per calendar year, not to exceed 3 days in duration (similar to garage sales). In 2022 there were 4 resident permits issued and in 2023 there were 3 resident permits issued. Ramsey County Public Health Last fall staff reached out to the MN Department of Health to learn more about its licensing process and was directed to Ramsey County. A representative with Ramsey County stated that at some point after COVID began, their licensing changed due to new delegated authority agreements with the MN Dept. of Health and MN Dept. of Agriculture and that only the cities of Maplewood and St. Paul are exempt from these requirements. This means vendors operating in any Ramsey County city other than Maplewood or St. Paul must obtain a license from Ramsey County even if they possess a MN Dept. of Health license. The only exception to that requirement is if the vendor possesses a license with the MN Dept. of Agriculture, then no Ramsey County license is required. The Ramsey County representative agreed she wasn't aware that anyone had contacted the cities to inform us about the change. She also noted there is a licensing task force comprised of State and County representatives from all over Minnesota working toward streamlining the license process. The goal is to have all food truck licensing eventually managed by one entity (the State), but she said this could be a few years away. Other Cities and Food Trucks Regarding Arden Hills' neighboring cities: Shoreview, Roseville, and New Brighton do not license or register food trucks. Little Canada requires a permit only if the truck is going to operate for at least two weeks in a single location. Mounds View licenses food trucks. The City Council may wish to discuss the following options for vendor licensing and resident permits: Vendor Licensing 1. Eliminating the requirement of a City issued license for food trucks/mobile food units since vendors are required to have a Ramsey County license (or in lieu of that, a license with the MN Dept. of Agriculture). In this scenario, the City and staff would communicate this requirement to our businesses and residents, noting the food truck vendors are subject to City Code requirements (no parking in the right-of-way or street, etc.) and any violations would be addressed via code enforcement action. 2. Combining the two licenses we have currently (temporary and annual) into one license with one fee, since tracking the number of days of operation is challenging. 3. Implementing a no -fee registration versus a paid license as a means of tracking where the vendors are operating in the city. 4. Making no change and leaving the current requirements as is. Please note any of the above scenarios will require some type of amendment to City Code in order to reference the requirement of the Ramsey County license, regardless. Page 2 of 3 Resident Permit • Eliminating the requirement of the no -fee resident permit. • Making no change and leaving the current requirement as is. Following Council direction, staff will proceed appropriately as soon as possible. Budget Impact Revenue from food truck licensing is referenced in the table on page 1 of this memo and varies each year, with the average the last two years at approximately $1,590 per year. Attachments N/A Page 3 of 3 CONSENT ITEM — 8F ,-AI�EN�HILLS MEMORANDUM DATE: April 22, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, Community Development Director SUBJECT: Planning Case #24-007 — Public Hearing Held Applicant: SUPERVALU Inc., dba Cub Discount Liquor Property Location: 3717 Lexington Avenue N. Request: Conditional Use Permit Budgeted Amount: N/A Requested Action Actual Amount: Funding Source: N/A N/A Motions to approve, table, or deny the following: Adoption of Resolution 2024-024 for Planning Case 24-007 for a Conditional Use Permit to allow for Lower -Potency Hemp Edible Sales as a conditional accessory use at 3717 Lexington Avenue N. ("Subject Property"). Lower -Potency Hemp Edible Sales may be allowed as a conditional accessory use in B-3 Service Business Zoning District where the principal use is Retail Sales & Service, Restaurant, or Service Station, the business has a liquor or tobacco license issued by the City, and when such accessory use is clearly incidental to the principal use. A Conditional Use Permit is required for the conditional accessory use of Lower -Potency Hemp Edible Sales. Background 1. Overview of Request The Applicant, Cub Discount Liquor, submitted a Conditional Use Permit application to allow for the sales of lower -potency hemp edible sales as a conditional accessory use on the Subject Property, within Cub Discount Liquor, which occupies 1,724 square feet of the building. The Applicant holds a liquor and tobacco license issued by the City. The Applicant intends to offer a limited selection of lower -potency hemp edible products that will be sold utilizing a multi - prompt sales process including ID scanning, in line with the company policy for all alcohol sales. Customers will also be prompted to confirm that they are aware they are purchasing a product containing THC. The products would be available for purchase within the Cub Discount Liquor store and would not be sold in the Cub Foods grocery store or Cub Pharmacy. Employees at Cub Page 1 of 6 Discount Liquor will have gone through THC awareness training and are encouraged to ask or refer questions to the store managers, who will receive additional off -site training. 2. Existing Site Conditions: The Subject Property is zoned B-3, Service Business District, and is designated for Commercial Uses in the 2040 Comprehensive Land Use Plan. The Subject Property is the site of the Cub Foods grocery store, Cub Pharmacy, and Cub Discount Liquor and is owned by Shannon Square LLC. Adjacent properties to the north, west and south are also zoned B-3, Service Business District, and the parcels to the east are located within the City of Shoreview and are zoned R1, Detached Residential. 3. Site Data: 2040 Future Land Use Plan: COM — Commercial Existing Land Use: Commercial Zoning: B-3 Service Business District Lot Size: 4.2 acres or 182,952 square feet Oust the Cub Foods store property) 4. History of the Subject Property In September 2002, the City Council approved a Planned Unit Development (PUD) to construct a 90,000 square foot Cub Foods store at the Subject Property. The original PUD was amended in 2007 to allow for additional signage and again in 2012 to allow for the construction of a drive -up window for the existing pharmacy located within the building and associated signage. A Conditional Use Permit was also issued for the drive -up window use. Approvals 1. Conditional Use Permit On August 28, 2023, the City Council adopted Ordinance 2023-009 to allow the sale of Lower - Potency Hemp Edible Sales which requires a Conditional Use Permit (CUP). Lower -potency hemp edible sales shall be a Conditional Accessory use only permitted in the B-2 General Business, B-3 Service Business, B-4 Retail Business, NB Neighborhood Business and GB Gateway Business Zoning Districts where the principal use is Retail Sales & Service, Restaurant, or Service Station, the business has a liquor or tobacco license issued by the City, and when such accessory use is clearly incidental to the principal use. City Code Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The Planning Commission and City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land and the community, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; 5. Visual and land use compatibility with uses and structures on surrounding land; Page 2 of 6 6. Adjoining land values; 7. Park dedications where applicable; 8. Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. Under state law, a conditional use is a use that is generally allowed in a designated district upon the applicant showing that the standards and criteria stated in the ordinance will be satisfied. Conversely, if the applicant is unable to show that the ordinance standards are met, the application can be denied, but because the use is listed as permitted, the City's discretion is more limited in these matters than in a comprehensive plan or rezoning application. Plan Evaluation 1. Chapter 13, Zoning Regulations Review Section 1325 — General Regulations, 1325.02 Accessory Uses, Subd. 6 Lower -Potency Hemp Edible Sales A. Lower -Potency Hemp Edible Sales shall be a Conditional Accessory use only permitted in the B-2 General Business, B-3 Service Business, B-4 Retail Business, NB Neighborhood Business and GB Gateway Business Zoning Districts where the principal use is Retail Sales & Service, Restaurant, or Service Station, the business has a liquor or tobacco license issued by the City, and when such accessory use is clearly incidental to the principal use. The Subject Property is located within the B-3, Service Business Zoning District. The Applicant's principal use is Retail Sales & Service. The Applicant has a liquor license issued by the City. The Applicant has stated that a limited selection of lower -potency hemp edible products would be available within the liquor store location. Additionally, the products would be located in one section of the liquor store location, identified as the "Metro End Cap Only". The end cap is identified to have three shelves and would occupy a small portion of the 1,724 square foot liquor store space. Based on how the Applicant has described the proposed sale of lower -potency hemp edible sales, this would be an accessory use that is incidental to the principal use of Retail Sales & Services within Cub Discount Liquor. Cub Discount Liquor Floor Plan Example of end cap within Cub Discount Liquor Page 3 of 6 B. Applicants for Conditional Accessory Lower -Potency Hemp Edible Sales shall follow the conditional use permit procedures prescribed in Section 1355.04, subd. 3, and Appendix A, Procedure Manual. The City shall review a site plan and specifics of the proposed lower - potency hemp edibles business. The Applicant has submitted a Conditional Use Permit application to allow for the sales of lower -potency hemp edible sales as a conditional accessory use on the Subject Property in accordance with Section 1355.04, subd. 3 and Appendix A, Procedure Manual. The Applicant provided a site plan and floor plan of the Subject Property. The Applicant identified the Cub Discount Liquor location on the floor plan as where the sales would take place and with a square footage of 1,724 square feet. The floor plan shows that the lower -potency hemp edible sales will occur alongside liquor sales and is separate from the grocery sales which comprises the majority of the Subject Property. The Applicant shared in a narrative how the proposed sale of lower -potency hemp edibles would be managed at the Subject Property. The Applicant outlined how the selection of products would be sourced through existing vendors and in adherence to state guidelines. Also noted is how the sales process will include multiple prompts that includes ID scanning and require the customer to confirm they are aware they are purchasing a product containing lower -potency hemp edibles. Employees at Cub Discount Liquor are to receive THC awareness training through an internal training tool and managers will receive additional off -site training. Section 1355.04 —Procedural Requirements for Specific Applications A public hearing for a CUP request is required before the request can be brought before the City Council. The applicant or its representative shall be given the opportunity to appear before the Planning Commission to answer questions or give explanations regarding the proposal. Upon completion of the public hearing and its study and consideration of the application, the Planning Commission shall submit its written report, containing its findings, conclusions, and recommendations as to the application, to the City Council. The Planning Commission held the required public hearing at their April 3, 2024 meeting. No public comments were received at that time. The Commission voted 6-0 to recommend approval with three (3) conditions of Planning Case 24-007. Sign Code — Chapter 12 This approval does not include signs. A condition has been added that prohibits signage as part of the approval. Findings of Fact The Planning Commission reviewed this application at their April 3, 2024 meeting and have offered the following findings for consideration: 1. The property located at 3717 Lexington Avenue N. is designated for Commercial uses on the 2040 Comprehensive Plan. 2. Lower -Potency Hemp Edible Sales shall be a Conditional Accessory use only permitted in the B-2 General Business, B-3 Service Business, B-4 Retail Business, NB Neighborhood Business and GB Gateway Business Zoning Districts where the principal use is Retail Sales & Service, Restaurant, or Service Station, the business has a liquor or Page 4 of 6 tobacco license issued by the City, and when such accessory use is clearly incidental to the principal use. 3. The Subject Property is located within the B-3 Service Business Zoning District with a principal use of Retail Sales & Service. 4. The Applicant, Cub Discount Liquor, has a liquor license issued by the City. 5. The Applicant's site plan shows the proposed conditional accessory use is incidental to the principal use. 6. The Applicant's narrative notes the specifics of the proposed business, including the sourcing of products and customer and employee education. 7. Applicants for Conditional Accessory Lower -Potency Hemp Edible Sales shall follow the conditional use permit procedures. 8. A public hearing for a Conditional Use Permit request is required before the request can be brought before the City Council. 9. The Planning Commission conducted a public hearing at their April 3, 2024 meeting. Options and Motion Language At their April 3, 2024, meeting, the Planning Commission recommended approval with three (3) conditions of the application from Cub Discount Liquor for a Conditional Use Permit by a 6-0 vote. The following are motion language options for the City Council to consider. • Approval with Conditions: Motion to approve Resolution 2024-024, approving Planning Case 24-007 for a Conditional Use Permit to allow lower -potency hemp edible sales as a conditional accessory use at 3717 Lexington Avenue N., based on the findings of fact and the submitted plans, as amended by the conditions in the April 22, 2024 Report to the City Council: 1. No additional exterior signage shall be permitted for the conditional accessory use. 2. Lower -potency hemp edible sales will be localized to the Cub Discount Liquor portion of the Subject Property. 3. The Applicant shall comply with all sections of the City Code and with applicable State Statutes. • Approval as Submitted: Motion to approve Resolution 2024-024, approving Planning Case 24- 007 for a Conditional Use Permit to allow lower -potency hemp edible sales as a conditional accessory use at 3717 Lexington Avenue N., based on the findings of fact and the submitted plans in the April 22, 2024 Report to the City Council. • Denial: Motion to deny Planning Case 24-007 for a Conditional Use Permit to allow lower - potency hemp edible sales as a conditional accessory use at 3717 Lexington Avenue N., based on the following findings: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. • Table: Motion to table of Planning Case 24-007 for a Conditional Use Permit to allow lower - potency hemp edible sales as a conditional accessory use at 3717 Lexington Avenue N.: a specific reason and information request should be included with a motion to table. Notice Notice was published in the Pioneer Press on April 10, 2024. Notice was prepared by the City and mailed to property owners within 1,000 feet of the subject property. The City has not received any public comments regarding this case. Page 5 of 6 Deadline for Agency Actions The City of Arden Hills received the completed application for this request on February 27, 2024. Pursuant to Minnesota State Statute, the City must act on this request by April 26, 2024 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Location Map C. Narrative D. Site Plan E. Floor Plan F. Liquor Store Floor Plan G. Planning Commission Memo H. Planning Commission Minutes I. Resolution 2024-024 I City Council Presentation Page 6 of 6 Attachment A EN HILLS 1245 West Highway 96 Arden Hills, Minnesota 55112 Telephone (651) 792-7800 Fax (651) 634-5137 www.cityofardenhills.org 114fice Ise Only Planning Case No. 24- Submittal Date Application Completed Date Accepted by Receipt Number Council Decision Council Decision Date 2024 LAND USE APPLICATION Applicant Information Applicant: SUPERVALU Inc., dba Cub Discount Liquor Address: Store - 3717 Lexington Ave. N. MAILING: PO Box 990, ATTN Licensing, Minneapolis, MN 55440 Telephone No.: 952-903-1833 (Licensing) Other: 651-766-5285 (Store) Fax No.: Email Address: s01668.dir@cub.com (Store) Property Information licensegroup@unfi.com (Licensing) Property Owner: SUP I Shannon Square, LLC Owner Address: 302 Datura St., Ste. 100, West Palm Beach, FL 33401 Owner Telephone No. Other: Address of Property Involved: 3717 Lexington Ave. N., Arden Hills, MN 55126 Legal Description: Property ID No.: 273023440013 Type of use: Supermarket Zone: Commercial Property Acreage: Type of Request ❑ Comprehensive Plan Amendment (Fee: $550 + Escrow: $2,500) ® Conditional Use or Interim Use Permit/CUP or IUP Amendment (Fee: $400 + Escrow: $1,500) ❑ Preliminary Plat (Fee: $500 + Escrow: $2,500) ❑ Final Plat (Fee: $450 + Escrow: $1,000) ❑ Concept Plan Review (Fee: $300 + Escrow: $750) ❑ Master Planned Unit Development or Master Special Development Plan (Fee: $600 + Escrow: $2,500) ❑ Final Planned Unit Development or Final Special Development Plan (Fee: $350 + Escrow: $2,000) ❑ Planned Unit Development Amendment or Special Development Plan Amendment (Fee: $400 + Escrow: $1,500) ❑ Site Plan Review (Fee: $450 + Escrow: $1,500) ❑ Rezoningg or TCAAP Regulating Plan Amendment (Fee: $500 + Escrow: $1,500) ❑ Zoning Code or TCAAP Redevelopment Code Amendment (Fee: $400 + Escrow: $1,500) ❑ City Code Amendment (Fee: $350 + Escrow: $1,500) ❑ Lot Split/Minor Subdivision (R-1 and R-2 Districts Only) (Fee: $350 + Escrow: $1,500) ❑ Variance or Permitted Adjustment (Fee: $350 + Escrow: $1,000) ❑ Vacation of Easement or Right -of -Way (Fee: $150 + Escrow: $1,000) ❑ Appeal of Administrative Decision (Fee: $150 + Escrow: $1,000) ❑ Land Use Requests — Not Already Specified (Fee: $150 + Escrow: $1,000 Page 1 of 3 Brief Description of Request please also include a tvped, detailed letter explaining the groiectj*__ We would like to begin sales of products containing low -dose THC, in compliance with all state and city statutes, codes, regulations, etc. *IMPORTANT* • Certain applications are subject to review and approval by the Rice Creek Watershed District. Contact RCWD directly at 763-398-3070 for additional information. • The land use application fees do not cover building, sign, or other permit fees that may be required upon approval of a land use application. • All applications will be subject to additional fees for reimbursement of consultant costs associated with filing, reviewing, and processing of application in the form of an escrow to the City. Filing & Information Reauirements The City requests that you make a pre -application meeting with the Community Development Director to discuss the application process, requirements, and deadlines. Unless waived by the Community Development Director or Planning Commission, a certified survey of the property is required for all applications. A checklist with additional application requirements can be found at www.cityofardenhills.ora/landuseapplications. Complete/Incomplete Applications Under Minnesota Statute, Chapter 15.99, cities have 15 business days to review all plans and application materials to ensure they satisfy City requirements. During the 15 day review period, planning staff will provide written comments on the application and may request plan revisions. If the application is determined to be complete, Minnesota State Statute then requires the City to approve or deny the application within 60 days, up to 120 days. If not complete, the City may require plan revisions and/or additional information before the application is scheduled for Planning Commission review and/or City Council action. Project will not be scheduled for any meeting until the application submittal is found to be complete by the Community Development Director. Pavment of Fees and Escrows The undersigned acknowledges that she/he understands that before a land use application can be deemed complete, all required fees and escrows must be paid to the City. The applicant is responsible for all costs incurred by the City related to the processing of this application. Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow may include planning and engineering staff time, City Attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20 percent of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The City may withhold final action on a land use application, withhold building permits, and/or rescind prior action until all fees have been paid. Unused portions of an escrow are returned to the applicant upon successful implementation of an approved plan. The escrow may be reduced or increased by the Community Development Director on a project by project basis. Notice of Meeting Attendance In order for the Planning Commission and the City Council to consider any application, the applicant or a designated representative must be present at the scheduled meeting. If not, the matter may be tabled until the next available agenda. Page 2 of 3 Meeting Schedule Planning Commission meetings are typically held on the first Wednesday after the first Monday of each month at 6:30 PM, though please contact City Hall to verify the meeting date and time. City Council meetings are held typically the last Monday of the same month at 7:00 PM. Meetings are held in the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. The schedules below are for reference purposes only. Project will not be scheduled for any meeting until the application submittal is found to be complete by the Community Development Director. 2024 Planning Commission and City Council Schedule (*subject to change) TENTATIVE TENTATIVE DEADLINE FOR PLANNING CITY COUNCIL LAND USE COMMISSION MEETING APPLICATION MEETING DATE* DATE* SUBMISSION (Generally held on the (Generally held on the (1st day of the first Wednesday after the first fourth Monday at 7:00 p.m.) preceding month) Monday at 6:30 .m. January 3 February 12 December 1 2023 February 7 March 11 January 2 March 6 Aril 8 February 1 April 3 Aril 22 March 1 May 8 May 27* Aril 1 June 5 June 24 May 1 Jul 3* July 22 June 3 August 7 August 26 July 1 September 4 September 23 August 1 October 9 October 28 September 2 November 6 November 25 October 1 December 4 January 13 (2025) 1 November 1 Acknowledgement and Signature I hereby apply for the above consideration and declare that the information and materials submitted with this application are complete and accurate per city code and ordinance requirements. I fully understand that I am responsible for all costs incurred by the City related to the processing of this application. 5 ?'L yt-Ly-�— (� - � Property Owner Signature (Required) Date E- Applicant Signature (If different than the property Pii 1LV.4L-u J-h.c_. Date Please contact the Community Development Director at 651-792-7800 if you have any questions regarding this application. Additional copies of this application form are available on the City's website: www.citvofardenhills.oro/landuseapolications Page 3 of 3 DocuSign Envelope ID: 15173430-B7F4-47BF-9C88-277A1532EC79 0 Meeting Schedule Planning Commission meetings are typically held on the first Wednesday after the first Monday of each month at 6:30 PM, though please contact City Hall to verify the meeting date and time. City Council meetings are held typically the last Monday of the same month at 7:00 PM. Meetings are held in the Council Chambers at the City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. The schedules below are for reference purposes only. Project will not be scheduled for any meeting until the application submittal is found to be complete by the Community Development Director. 2023 Planning Commission and City Council Schedule (*subject to change) TENTATIVE PLANNING COMMISSION MEETING DATE* (Generally held on the first Wednesday after the first Monday at 6:30 .m. TENTATIVE CITY COUNCIL MEETING DATE* (Generally held on the fourth Monday at 7:00 p.m.) DEADLINE FOR LAND USE APPLICATION SUBMISSION (I" day of the preceding month) January 4 January 23 December 1 2022 FebruarV 8 February 27 January 2 March 8 March 27 February 1 April 5 Aril 24 March 1 May 3 May 22 April 3 June 7 June 26 May 1 July 5 July 24 June 1 August 9 August 28 July 3 September 6 September 25 August 1 October 4 October 23 September 1 November 8 November 27 October 2 December 6 January 8 (2024) November 1 Acknowledgement and Signature I hereby apply for the above consideration and declare that the information and materials submitted with this application are complete and accurate per city code and ordinance requirements. I fully understand that I am responsible for all costs incurred by the City related to the processing of this application. SUP I SHANNON SQUARE, LLC, a Delaware limited liability company By��IrInvestments, LLC, a Delaware limited liability company, its Sole Member e limited liability company, its Manager Bob Dake, its Vice President Signature (Required) 2/11/2024 Date Applicant Signature (If different than the property owner) Date Please contact the Community Development Director at 651-792-7800 if you have any questions regarding this application. Additional copies of this application form are available on the City's website: www.cityofardenhills.oraAanduseaDolications Page 3 of 3 3/22/2024, 3:56:25 PM 1:3,600 0 0.03 0.06 0.12 mi r••-ti Override 1 Cities 0 0.05 0.1 0.2 km Personal Property ~ County Offices Tax Parcels suPEe✓acu We Delivers" Attachment C SUPERVALU INC. Corporate Offices PO Box 990 Minneapolis, MN 55440 952-828-4000 TO: www.supervalu.com TO: City of Arden Hills FROM: SUPERVALU Inc., dba Cub Discount Liquor, Arden Hills RE: CUP Application for the Sale of Products Containing THC DATE: 2/27/2024 Cub Liquor Arden Hills is proposing the addition of THC products to its current liquor store location. We have done this in multiple other municipalities with good success and no known negative impact on the community. As a company we have adopted a very pragmatic and limited approach to selling THC products. Our process includes: • Limited selection (see attached schematics) of THC products adhering to state guidelines. • Cub strictly adheres to purchasing THC products in the same manner as alcohol, only buying products distributed by our existing three-tier beverage network. In Arden Hills this would include Capitol Beverage Sales, Johnson Brothers / Artisan Distributing and Hohenstein Distributing. • We utilize a multi -prompt sales process that includes ID scanning (company policy for all alcohol sales) and an incremental prompt confirming the customer is aware they are purchasing a product containing THC and if they have any questions. • In addition, all employees have gone through THC awareness training via our internal training tool CUB HUB. Employees are also encouraged to ask or refer any questions to our managers who have gone through additional off -site THC training. Because of these incremental processes and our track record as a good corporate citizen we request consideration and approval for this incremental product line. Metro End Cap Only 1st Shelf 2nd Shelf 3rd Shelf Foundry Nation Foundry Nation Foundry Nation Foundry NationCrooked Blood Crooked Berry Kite Ginger Ale 10 Kite Root Beer 10 Grand Daddy Kite Orange SO MG Key Lime Pie Straw Orange Purple Orange 10MG Hibiscuss 10MG MG MG Clrity 10 Pink Clrity 5 Black Clrity 5 Blue Raz 5 Find Wunder Find Wunder Find Wunder Stigma Club Soda Stigma Lemon Tea Clrity 10 Tangerine Sessions 5 MG Sessions 5 MG Sessions 5 MG Lemonade Cherry 5 MG MG Watermelon Black Berry Grapefruit 10 mg 10mg Trail Magic 12pk Variety Trail Magic Trail Magic Trail Magic Berry Minny Grown Minny Grown Minny Grown Minny Grown Boat Half&Half Margarita Basil Lemon Drop Minnarita Moscow Moose Cruise Cosmo V) W a a� ON X Lf) � I z W I� CYC ( ZC � Z Z Q X M r\ M E 0 C O N b0 0 b0 C � O M C d @ n N O E r Ln 0 (D O Ln N 0 N ll1 w in a U w ,= ^ 00 0 _ a� a� a v I O Li J w 0 O Grey Fox Road (3,600 cars per day) I I I I I I A I O M I MY I I N I �I I o A C CN U a I N O �J I v I 0 O > Q c Z O X \ J J m wIh :e PUN 7N � .;v I u d © o ®� 3 o\ Q a Attachment D N O O 0 O O o W M N � 0% 0 30 w o o W �.% o v m o v ° o � Z n Z c m i 36 � ~ E c a � V m Cr v o c ? NLu �v 3v O H o v� 3 z v� o0 r- O O O O 0 0 O m O m N w m u a v 0 0 c � v ao o m a u v v o L o w U 0 0 Ftm N C W C � N O O L Q = Z � Z C L o a � a v v � o � 00 O lf) o N 0 N N o � a c a � a r � � n v E w o - o in w m N a V M. o n d o w ` o �o w n m v w o E a a `god .a v � E w w (7 2 2 L D. F a w Iµm,A 2i IRl}{ywi P ■aw-.3ry Ui� 17 Attachment G ,-AI�EN�HILLS MEMORANDUM DATE: April 3, 2024 TO: Planning Commission Chair and Commissioners FROM: Elena Fransen, Senior Planner SUBJECT: Planning Case #24-007 — Public Hearing Required Applicant: SUPERVALU Inc., dba Cub Discount Liquor Property Location: 3717 Lexington Avenue N. Request: Conditional Use Permit Requested Action SUPERVALU Inc., dba Cub Discount Liquor ("Applicant") is requesting a Conditional Use Permit to allow for Lower -Potency Hemp Edible Sales as a conditional accessory use at 3717 Lexington Avenue N. ("Subject Property"). Lower -Potency Hemp Edible Sales may be allowed as a conditional accessory use in B-3 Service Business Zoning District where the principal use is Retail Sales & Service, Restaurant, or Service Station, the business has a liquor or tobacco license issued by the City, and when such accessory use is clearly incidental to the principal use. A Conditional Use Permit is required for the conditional accessory use of Lower -Potency Hemp Edible Sales. Background 1. Existing Site Conditions: The Subject Property is zoned B-3, Service Business District, and is designated for Commercial Uses in the 2040 Comprehensive Land Use Plan. The Subject Property is the site of the Cub Foods grocery store, Cub Pharmacy, and Cub Discount Liquor and is owned by Shannon Square LLC. Adjacent properties to the north, west and south are also zoned B-3, Service Business District, and the parcels to the east are located within the City of Shoreview and are zoned Rl, Detached Residential. 2. Site Data: 2040 Future Land Use Plan: COM — Commercial Existing Land Use: Commercial Zoning: B-3 Service Business District Lot Size: 4.2 acres or 182,952 square feet Oust the Cub Foods store property) 3. History of the Subject Property In September 2002, the City Council approved a Planned Unit Development (PUD) to construct a 90,000 square foot Cub Foods store at the Subject Property. The original PUD was amended in Page 1 of 5 2007 to allow for additional signage and again in 2012 to allow for the construction of a drive -up window for the existing pharmacy located within the building and associated signage. A Conditional Use Permit was also issued for the drive -up window use. Proposed Use: The Applicant, Cub Discount Liquor, submitted a Conditional Use Permit application to allow for the sales of lower -potency hemp edible sales as a conditional accessory use on the Subject Property, within Cub Discount Liquor, which occupies 1,724 square feet of the building. The Applicant holds a liquor and tobacco license issued by the City. The Applicant intends to offer a limited selection of lower -potency hemp edible products that will be sold utilizing a multi - prompt sales process including ID scanning, in line with the company policy for all alcohol sales. Customers will also be prompted to confirm that they are aware they are purchasing a product containing THC. The products would be available for purchase within the Cub Discount Liquor store and would not be sold in the Cub Foods grocery store or Cub Pharmacy. Employees at Cub Discount Liquor will have gone through THC awareness training and are encouraged to ask or refer questions to the store managers, who will receive additional off -site training. Approvals: 1. Conditional Use Permit A Conditional Use Permit (CUP) is required for the conditional accessory use of lower -potency hemp edible sales. Lower -potency hemp edible sales shall be a Conditional Accessory use only permitted in the B-2 General Business, B-3 Service Business, B-4 Retail Business, NB Neighborhood Business and GB Gateway Business Zoning Districts where the principal use is Retail Sales & Service, Restaurant, or Service Station, the business has a liquor or tobacco license issued by the City, and when such accessory use is clearly incidental to the principal use. City Code Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit. The Planning Commission and City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land and the community, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; 5. Visual and land use compatibility with uses and structures on surrounding land; 6. Adjoining land values; 7. Park dedications where applicable; 8. Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. Under state law, a conditional use is a use that is generally allowed in a designated district upon the applicant showing that the standards and criteria stated in the ordinance will be satisfied. Conversely, if the applicant is unable to show that the ordinance standards are met, the application can be denied, but because the use is listed as permitted, the City's discretion is more limited in these matters than in a comprehensive plan or rezoning application. Page 2 of 5 Plan Evaluation 1. Chapter 13, Zoning Regulations Review Section 1325 — General Regulations, 1325.02 Accessory Uses, Subd, 6 Lower -Potency Hemp Edible Sales A. Lower -Potency Hemp Edible Sales shall be a Conditional Accessory use only permitted in the B-2 General Business, B-3 Service Business, B-4 Retail Business, NB Neighborhood Business and GB Gateway Business Zoning Districts where the principal use is Retail Sales & Service, Restaurant, or Service Station, the business has a liquor or tobacco license issued by the City, and when such accessory use is clearly incidental to the principal use. The Subject Property is located within the B-3, Service Business Zoning District. The Applicant's principal use is Retail Sales & Service. The Applicant has a liquor license issued by the City. The Applicant has stated that a limited selection of lower -potency hemp edible products would be available within the liquor store location. Additionally, the products would be located in one section of the liquor store location, identified as the "Metro End Cap Only". The end cap is identified to have three shelves and would occupy a small portion of the 1,724 square foot liquor store space. Based on how the Applicant has described the proposed sale of lower -potency hemp edible sales, this would be an accessory use that is incidental to the principal use of Retail Sales & Services within Cub Discount Liquor. B. Applicants for Conditional Accessory Lower -Potency Hemp Edible Sales shall follow the conditional use permit procedures prescribed in Section 1355.04, subd. 3, and Appendix A, Procedure Manual. The City shall review a site plan and specifics of the proposed lower - potency hemp edibles business. The Applicant has submitted a Conditional Use Permit application to allow for the sales of lower -potency hemp edible sales as a conditional accessory use on the Subject Property in accordance with Section 1355.04, subd. 3 and Appendix A, Procedure Manual. The Applicant provided a site plan and floor plan of the Subject Property. The Applicant identified the Cub Discount Liquor location on the floor plan as where the sales would take place and with a square footage of 1,724 square feet. The floor plan shows that the lower -potency hemp edible sales will occur alongside liquor sales and is separate from the grocery sales which comprises the majority of the Subject Property. The Applicant shared in a narrative how the proposed sale of lower -potency hemp edibles would be managed at the Subject Property. The Applicant outlined how the selection of products would be sourced through existing vendors and in adherence to state guidelines. Also noted is how the sales process will include multiple prompts that includes ID scanning and require the customer to confirm they are aware they are purchasing a product containing lower -potency hemp edibles. Employees at Cub Discount Liquor are to receive THC awareness training through an internal training tool and managers will receive additional off -site training. Section 1355.04 — Procedural Requirements for Specific Applications A public hearing for a CUP request is required before the request can be brought before the City Council. The applicant or its representative shall be given the opportunity to appear before the Planning Commission to answer questions or give explanations regarding the proposal. Upon Page 3 of 5 completion of the public hearing and its study and consideration of the application, the Planning Commission shall submit its written report, containing its findings, conclusions, and recommendations as to the application, to the City Council. Sign Code — Chapter 12 This approval does not include signs. A condition has been added that prohibits signage as part of the approval. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings for consideration: 1. The property located at 3717 Lexington Avenue N. is designated for Commercial uses on the 2040 Comprehensive Plan. 2. Lower -Potency Hemp Edible Sales shall be a Conditional Accessory use only permitted in the B-2 General Business, B-3 Service Business, B-4 Retail Business, NB Neighborhood Business and GB Gateway Business Zoning Districts where the principal use is Retail Sales & Service, Restaurant, or Service Station, the business has a liquor or tobacco license issued by the City, and when such accessory use is clearly incidental to the principal use. 3. The Subject Property is located within the B-3 Service Business Zoning District with a principal use of Retail Sales & Service. 4. The Applicant, Cub Discount Liquor, has a liquor license issued by the City. 5. The Applicant's site plan shows the proposed conditional accessory use is incidental to the principal use. 6. The Applicant's narrative notes the specifics of the proposed business, including the sourcing of products and customer and employee education. 7. Applicants for Conditional Accessory Lower -Potency Hemp Edible Sales shall follow the conditional use permit procedures. 8. A public hearing for a Conditional Use Permit request is required before the request can be brought before the City Council. Options and Motion Lan2ua2e Staff has provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or denial. • Recommend Approval with Conditions: Motion to recommend approval of Planning Case 24- 007 for a Conditional Use Permit to allow lower -potency hemp edible sales as a conditional accessory use at 3717 Lexington Avenue N., based on the findings of fact and the submitted plans, as amended by the conditions in the April 3, 2024 Report to the Planning Commission: 1. No additional exterior signage shall be permitted for the conditional accessory use. 2. Lower -potency hemp edible sales will be localized to the Cub Discount Liquor portion of the Subject Property. 3. The Applicant shall comply with all sections of the City Code and with applicable State Statutes. Page 4 of 5 • Recommend Approval as Submitted: Motion to recommend approval of Planning Case 24- 007 for a Conditional Use Permit to allow lower -potency hemp edible sales as a conditional accessory use at 3717 Lexington Avenue N., based on the findings of fact and the submitted plans in the April 3, 2024 Report to the Planning Commission. • Recommend Denial: Motion to recommend denial of Planning Case 24-007 for a Conditional Use Permit to allow lower -potency hemp edible sales as a conditional accessory use at 3717 Lexington Avenue N., based on the following findings: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. • Table: Motion to table of Planning Case 24-007 for a Conditional Use Permit to allow lower - potency hemp edible sales as a conditional accessory use at 3717 Lexington Avenue N.: a specific reason and information request should be included with a motion to table. Public Comments Notice was published in the Pioneer Press on March 20, 2024. Notice was prepared by the City and mailed to property owners within 1,000 feet of the subject property. The City has not received any public comments regarding this case. Deadline for A2ency Actions The City of Arden Hills received the completed application for this request on February 27, 2024. Pursuant to Minnesota State Statute, the City must act on this request by April 26, 2024 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Location Map C. Narrative D. Site Plan E. Floor Plan F. Liquor Store Floor Plan Page 5 of 5 '�Tt -ADI�EN HILLS Approved: Attachment H CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, APRIL 3, 2024 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Kurtis Weber called to order the regular Planning Commission meeting at 6:30 p.m. Rnll. CA11, Present were: Chair Kurtis Weber, Commissioners Brad Bjorklund, Shelley Blilie, Stephen Erler, Arlene Mitchell, and Jonathan Wicklund. Absent: Commissioner Josh Collins. Also present were: Community Development Director Jessica Jagoe, Senior Planner Elena Fransen and Council Liaison Emily Rousseau. APPROVAL OF AGENDA — APRIL 3, 2024 Commissioner Mitchell moved, seconded by Commissioner Wicklund, to approve the April 3, 2024, agenda as presented. The motion carried unanimously (6-0). APPROVAL OF MINUTES March 6, 2024 — Planning Commission Regular Meeting Commissioner Bjorklund stated he was impressed by the level of participation at the last Planning Commission meeting. Commissioner Biorklund moved, seconded by Commissioner Wicklund, to approve the March 6, 2024, Planning Commission Regular Meeting as presented. The motion carried unanimously (6-0). PLANNING CASES A. Planning Case 24-007; 3717 Lexington Avenue N. — Conditional Use Permit — Public Hearing ARDEN HILLS PLANNING COMMISSION — April 3, 2024 2 Senior Planner Fransen stated SUPERVALU Inc., dba Cub Discount Liquor ("Applicant") is requesting a Conditional Use Permit to allow for Lower -Potency Hemp Edible Sales as a conditional accessory use at 3717 Lexington Avenue N. ("Subject Property"). Lower -Potency Hemp Edible Sales may be allowed as a conditional accessory use in B-3 Service Business Zoning District where the principal use is Retail Sales & Service, Restaurant, or Service Station, the business has a liquor or tobacco license issued by the City, and when such accessory use is clearly incidental to the principal use. A Conditional Use Permit is required for the conditional accessory use of Lower -Potency Hemp Edible Sales. Senior Planner Fransen reviewed the existing site data, the Plan Evaluation and provided the Findings of Fact for review: 1. The property located at 3717 Lexington Avenue N. is designated for Commercial uses on the 2040 Comprehensive Plan. 2. Lower -Potency Hemp Edible Sales shall be a Conditional Accessory use only permitted in the B-2 General Business, B-3 Service Business, B-4 Retail Business, NB Neighborhood Business and GB Gateway Business Zoning Districts where the principal use is Retail Sales & Service, Restaurant, or Service Station, the business has a liquor or tobacco license issued by the City, and when such accessory use is clearly incidental to the principal use. 3. The Subject Property is located within the B-3 Service Business Zoning District with a principal use of Retail Sales & Service. 4. The Applicant, Cub Discount Liquor, has a liquor license issued by the City. 5. The Applicant's site plan shows the proposed conditional accessory use is incidental to the principal use. 6. The Applicant's narrative notes the specifics of the proposed business, including the sourcing of products and customer and employee education. 7. Applicants for Conditional Accessory Lower -Potency Hemp Edible Sales shall follow the conditional use permit procedures. 8. A public hearing for a Conditional Use Permit request is required before the request can be brought before the City Council. Senior Planner Fransen reviewed the options available to the Planning Commission for Planning Case 24-007 for a Conditional Use Permit to allow lower -potency hemp edible sales as a conditional accessory use at 3717 Lexington Avenue N: 1. Recommend Approval with Conditions 1. No additional exterior signage shall be permitted for the conditional accessory use. 2. Lower -potency hemp edible sales will be localized to the Cub Discount Liquor portion of the Subject Property. 3. The Applicant shall comply with all sections of the City Code and with applicable State Statutes. 2. Recommend Approval as Submitted 3. Recommend Denial 4. Table Chair Weber opened the floor to Commissioner comments. ARDEN HILLS PLANNING COMMISSION — April 3, 2024 Commissioner Bjorklund commented his first job was working for Jack Hooley, who started Consumers United Buying, also known as Cub. He stated he did not believe he had a conflict, but noted he also did consulting work for Cub Foods over the years but it has been many years since he was last involved with the company. Commissioner Blilie explained she supported the proposed request. Chair Weber opened the public hearing at 6:43 p.m. Chair Weber invited anyone for or against the application to come forward and make comment. There being no comment Chair Weber closed the public hearing at 6:43 p.m. Commissioner Bjorklund asked if the City received any public input on this item. Senior Planner Fransen reported staff had not received any comments from the public prior to the meeting. Commissioner Bjorklund commented he did not have any real concerns regarding this request given the fact this was for low -potency hemp. He appreciated the fact the employees would have to go through proper training. Commissioner Erler discussed how Roseville and Shoreview were already selling these products in their communities. Commissioner Erler moved and Commissioner Blilie seconded a motion to recommend approval of Planning Case 24-007 for a Conditional Use Permit to allow lower -potency hemp edible sales as a conditional accessory use at 3717 Lexington Avenue N based on the findings of fact and the submitted plans, as amended by the conditions in the April 3, 2024, report to the Planning Commission. The motion carried unanimously (6-0). UNFINISHED AND NEW BUSINESS None. REPORTS A. Report from the City Council Council Liaison Rousseau provided the Commission with an update from the City Council. She explained the City was watching two active bills noting Ramsey County had submitted a bill requesting $25 million in funding from the State for Rice Creek Commons infrastructure and $2 million in State funding had been requested for a trail along Old Highway 10. She commented on the work being done by the PTRC, which included mapping the City's rain gardens. She reported NYFS would be hosting a luncheon on Wednesday, May 8 at 11:30 a.m. at Vadnais Heights Commons. Attachment 1 'tt -ABQEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2024-024 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR THE SUBJECT PROPERTY AT 3717 LEXINGTON AVENUE N WHEREAS, City Staff received a complete land use application for 3717 Lexington Avenue N. ("Subject Property") as part of a request for a Conditional Use Permit on February 17, 2024; WHEREAS, the Subject Property is located in the B-3 — Service Business Zoning District and is guided as Commercial in the Land Use plan; WHEREAS, a Conditional Use Permit is required for the sale of Lower -Potency Hemp Edibles in the B-3 Zoning District; WHEREAS, a Conditional Accessory use shall only permitted in the B-2 General Business, B-3 Service Business, B-4 Retail Business, NB Neighborhood Business and GB Gateway Business Zoning Districts where the principal use is Retail Sales & Service, Restaurant, or Service Station, the business has a liquor or tobacco license issued by the City, and when such accessory use is clearly incidental to the principal use; WHEREAS, the Subject Property meets the conditions as regulated in Section 1325.02 Accessory Uses, Subd.6 for Lower -Potency Hemp Edible Sales; WHEREAS, the City Council directed Staff to prepare a Land Use Application Public Policy Notification to notify all property owners within 1000 feet of Subject Property when a request for the Planning Commission is to occur related to a land use application that requires a public hearing; WHEREAS, the City's obligation has been met where the Arden Hills Planning Commission duly held a public hearing on April 3, 2024. All persons present at said meeting were given an opportunity to be heard and present written statements; and WHEREAS the Planning Commission considered the Applicant's request for a Conditional Use Permit and, as such voted 6-0 in favor of recommending approval with conditions. To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. 1 NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: Hereby adopts Resolution 2024-024 approving Planning Case 24-007 for a Conditional Use Permit at the Subject Property 3717 Lexington Avenue N. to the sale of Lower -Potency Hemp Edibles as a conditional accessory use. BE IT FURTHER RESOLVED that City Council approves Planning Case 24-007 for a Conditional Use Permit on the Subject Property 3717 Lexington Avenue N., based on the findings of fact and the submitted plans in the April 22, 2024 Report to the City Council, as amended by the following conditions: 1. No additional exterior signage shall be permitted for the conditional accessory use. 2. Lower -potency hemp edible sales will be localized to the Cub Discount Liquor portion of the Subject Property. 3. The Applicant shall comply with all sections of the City Code and with applicable State Statutes. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 22" a DAY OF APRIL, 2024. 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O O v v z V, v CL N a-c� o a) v O E u U p E N E z ca > � � N rry -1-j � -0oO � •— U X N O O ca U O v m J to N N V O N N v O v Q N N U _ N N O C)O, �O a--+ C1A — cn v a--+ l�A O rl v, a) .0QL o Q•- m y Z o U cn v m v O CL 0 0�4-�->' �' '� a�v my v°� o U m O Os U Wcn v a 0 0 04-J cn O O O O v C:m v . o 0 X � = °' C co z oc t a) ) z a o oa- v C v m Ei2L- (1) o ;O 4}1' U O v v v O M }Q cn� O>�Q >Oo OOQ N� cn — QN r ro Q (.0 M v U O v �p O t o s — f6 V) •� ro > O O z > �O o "' O —0 O U NGJ m • X >� dJ . o v� O� DIV, Q U J 4-J Q U J U cn N L i II CONSENT ITEM — 8G ,-ARZEN HILLS MEMORANDUM DATE: April 22, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: 2024 PMP Street and Utility Improvements — Materials Testing Budgeted Amount: Actual Amount: Funding Source: $3,001,100 $2,842,791.05 PIR, Special Assessments, Utility Funds, RCWD Stormwater Grant, Ramsey County Council Should Consider Motions to approve, table, or deny the following: • Professional services for materials testing to Braun Intertec in an amount not to exceed $26,322 for the 2024 PMP Street and Utility Improvements Project. Background/Discussion On April 8, 2024, City Council approved Resolution 2024-022 Awarding the 2024 PMP Street and Utility Improvements construction contract to S.M. Hentges & Sons, Inc. Braun Intertec has been performing materials testing services for quality control and quality assurance for the City as required with street and utility projects. Items to be tested include concrete curb and gutter, concrete and bituminous sidewalk, base material quality and compaction, bituminous pavement density, etc. Staff recommends that Council approve the proposal from Braun Intertec in the amount of $26,322 (Attachment A) and authorize staff to approve future invoices up to that amount. Page 1 of 2 Budget Impact Materials testing for this project is budgeted for $30,000 as shown in the project cost breakdown below. The Braun Intertec proposal fee total is $26,322 which is within budget. Total As -Bid Expenses Construction Contract: $ 2,238,418.15 Engineering Feasibility & Design: $ 213,457.00 Construction Mgmt: $ 128.299.00 Gen Admin & Legal: $ 8,775.08 Material Testing: $ 30,000.00 Const. Contingency: $ 223,841.82 Total Project Cost: $ 2,842,791.05 Attachments Attachment A: Braun Intertec Proposal Page 2 of 2 BR A U N Braun Intertec Corporation Phone: 952.995.2000 Re: Proposal for Construction Materials Testing Services 2024 PMP Street & Utility Improvements Various Streets from Snelling Avenue North to Hamline Avenue North and Hwy 10 to Co Rd 96 W City Project #24-0100 Arden Hills, Minnesota I NTE RTEC The Science You Build On. March 1, 2024 David Swearingen, PE City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Dear Mr. Swearingen: 11001 Hampshire Avenue S Fax: 952.995.2020 Minneapolis, MN 55438 Web: braunintertec.com Attachment A Proposal QTB191906 Braun Intertec Corporation is pleased to submit this proposal to provide construction materials testing services for the 2024 PMP Street &Utility Improvements Project in Arden Hills, Minnesota. We have completed the pavement, geotechnical and pond sediment evaluation, so we have a unique understanding of the site and construction challenges. We can aid the construction team by applying this experience and transferring our knowledge developed during the design phase which will provide professional continuity to the construction. Our work on the project to date gives us familiarity with the project team and design development which allows us to understand some of the considerations used when developing the project's design. Since our inception in 1957, we have grown into one of the largest employee -owned engineering firms in the nation. With more than 1,000 employee owners, retaining our firm gives you access to a diverse range of services and professionals you can consult with if the unforeseen occurs. The size of our company also allows us to respond quickly when schedule constraints occur. Our Understanding of Project This is a City of Arden Hills project that will include bituminous mill and overlay along Arden Vista Court, Briarknoll Circle, Briarknoll Drive, Colleen Circle, McClung Drive, Royal Lane and full depth reclamation along Briarknoll Drive, Colleen Avenue, James Avenue, Keithson Drive, Norma Avenue and Royal Hills Drive. The mill an overlay portion of this project will include milling off 2 inches of bituminous and paving 2 inches of bituminous in its place, along with spot curb and gutter concrete replacements. The full depth reclamation portion of this project will include full depth reclaiming a minimum of 5 inches of existing pavement and underlying apparent aggregate base to be used as the new base material over new bituminous pavement. Spot concrete sidewalk, curb and gutter, and driveway replacements will also be a part of this project along with watermain and storm sewer utility improvements. This project also has a bid alternate for trail pavement subgrade preparation and aggregate base placement, new concrete curb and gutter, sidewalk, along with a new bituminous pavement and a AA/EOE City of Arden Hills Proposal QTB191906 March 1, 2024 Page 2 retaining wall. We have provided a break out of our base bid and bid Alternate #1 for the trail, ADA and Retaining Wall improvements to reflect the plans and bid documents. Available Project Information This proposal was prepared using the following documents and information. ■ Project plans and specifications prepared by Bolton & Menk, Inc., dated February 12, 2024. ■ A Pavement Evaluation Report prepared by Braun Intertec Corporation, dated June 23, 2022. ■ Addendum #1 to the Pavement Evaluation Report, prepared by Braun Intertec Corporation dated April 20, 2023. ■ A Sediment Sampling Report, prepared by Braun Intertec Corporation dated, May 9, 2023. ■ Discussions with Brad Fisher with Bolton & Menk, Inc. regarding scope of services to be requested, materials testing rates and requirements, as well as materials to be used behind as retaining wall backfill. Scope of Services — Base Bid Services are performed under the direction of a licensed professional engineer. Testing services will be performed on an on -call, as -needed basis as requested and scheduled by you or your on -site project representative. After reviewing available information to determine compliance with project plans and/or specifications and other design or construction documents, our scope of services for the project will be limited to the tasks defined below. Soil Related Services Measure the in -place dry density, moisture content and relative compaction of fill placed for utility backfill for compliance with the project documents. This task includes performing laboratory Proctor tests to provide maximum dry densities from which the relative compaction of fill can be determined, as well as the use of a nuclear density gauge to measure in -place dry densities and moisture contents. Sample and test Full Depth Reclamation materials for compliance with the project documents. This task includes laboratory gradation testing of the full depth material. Concrete Related Services Sample and test fresh concrete associated with pavement and/or curb -and -gutter for compliance with the project documents and cast test cylinders for laboratory compressive strength testing. We assume that we will be able to appropriately dispose of excess concrete (and associated wash water) on site at no additional cost to us. BRAUN INTERTEC City of Arden Hills Proposal QTB191906 March 1, 2024 Page 3 Measure and report the compressive strength of the concrete test cylinders for compliance with the project documents. A set of three cylinders will be tested at 28 days for each set cast. If field cure cylinders are requested, each additional cylinder will be charged at the unit price listed in our cost estimate. Bituminous Related Services ■ Sample and test bituminous pavement materials for compliance with the project documents. This task includes asphalt content and extracted aggregate gradation tests of the bituminous. ■ Obtain cores and measure the thickness and density of the compacted non -wear bituminous pavement by the core method for compliance with the project documents. We assume the bituminous contractor will cut the cores. Consulting, Project Communication and Reporting Services ■ Project management, including scheduling of our field personnel. ■ Review test reports and communicating with you and the parties you may designate such as the project contractor(s), and other project team members, as needed. ■ Transmit test results to the project team on a weekly basis. Scope of Services — Alternate #1- Trails, ADA and Retaining Wall Improvements As laid out by the project plans, we have broken out additional testing for Alternate #1. Below is our scope of services for the construction under Alternate #1 in the bid plans. Services are performed under the direction of a licensed professional engineer. Testing services will be performed on an on -call, as -needed basis as requested and scheduled by you or your on -site project representative. After reviewing available information to determine compliance with project plans and/or specifications and other design or construction documents, our scope of services for the project will be limited to the tasks defined below. Soil Related Services Measure the in -place dry density, moisture content and relative compaction of fill placed for retaining wall backfill for compliance with the project documents. This task includes performing laboratory Proctor tests to provide maximum dry densities from which the relative compaction of fill can be determined, as well as the use of a nuclear density gauge to measure in -place dry densities and moisture contents. ■ Sample and test aggregate base and retaining wall materials for compliance with the project documents. This task includes laboratory gradation testing of aggregate base material. BRAUN INTERTEC City of Arden Hills Proposal QTB191906 March 1, 2024 Page 4 Concrete Related Services ■ Sample and test fresh concrete associated with pavement and/or curb -and -gutter for compliance with the project documents and cast test cylinders for laboratory compressive strength testing. We assume we can appropriately dispose of excess concrete (and associated wash water) on site at no additional cost to us. Measure and report the compressive strength of the concrete test cylinders for compliance with the project documents. A set of three cylinders will be tested at 28 days for each set cast. If field cure cylinders are requested, each additional cylinder will be charged at the unit price listed in our cost estimate. Bituminous Related Services ■ Sample and test bituminous pavement materials for compliance with the project documents. This task includes asphalt content and extracted aggregate gradation tests of the bituminous. Consulting, Project Communication and Reporting Services ■ Project management, including scheduling of our field personnel. Review test reports and communicating with you and the parties you may designate such as the project contractor(s), and other project team members, as needed. ■ Transmit test results to the project team on a weekly basis. Basis of Scope of Work -Base Bid The costs associated with the proposed scope of services were estimated using the following assumptions. If the construction schedule is modified or the contractor completes the various phases of the project at different frequencies or durations than shown in this proposal, we may need to adjust the overall cost accordingly. The scope of work and number of trips required to perform these services are as shown in the attached table. Notable assumptions in developing our estimate include: ■ We assume it will take six trips to complete the nuclear density gauge testing for the base bid portion of this project and two additional trips if alternate #1 is selected. ■ We assume eighteen sets of concrete tests will be required to complete the base bid portion of this project and three additional sets if alternate #1 is selected. ■ We assume the rebar observations before concrete placements will be completed by the project representative's construction oversight manager. ■ We understand that compaction of subgrade preparation, embankment, trail aggregate base and roadway full depth reclamation will be obtained by means of "Quality Compaction." ■ We understand your full-time on -site construction observer will observe the test rolling for this project along with observing the quality compaction of the materials. BRAUN INTERTEC City of Arden Hills Proposal QTB191906 March 1, 2024 Page 5 ■ We assume bituminous paving will be completed in seven days for the base bid portion of this project and one additional day if alternate #1 is selected. ■ We assume the project engineer of record will review and approve contractor's quality control submittals and test results. ■ You, or others you may designate, will provide us with current and approved plans and specifications for the project. Modification to these plans must also be sent to us so we can review their incorporation into the work. ■ We will require a minimum of 24 hours' notice for scheduling inspections for a specific time. Shorter than 24 hours' notice may impact our ability to perform the requested services, and the associated impacts will be the responsibility of others. If the work is completed at different rates than described above, this proposal should be revised. If the pace of construction is different than described above, this proposal should be revised. Cost and Invoicing We will furnish the services described herein for an estimated fee in the table below. Table 1. Estimated Fee Service Fee Construction Materials Testing - Base Bid $21,568 Construction Materials Testing - Alternate Bid #1 $4,754 Total (Base Bid and Alternates) $26,322 This cost estimate was developed with the understanding that the scope of services defined herein will be required and requested during our normal work hours of 6:00 a.m. to 4:00 p.m., Monday through Friday. Services that we are asked to provide to meet the project requirements or the contractor's construction schedule outside our normal business hours will be invoiced using an overtime rate factor. The factor for services provided outside our normal work hours or on Saturday will be 1.25 times the listed hourly rate for the service provided. The factor for services provided on Sunday or legal holidays will be 1.5 times the listed hourly rate for the service provided. We have not included premiums for overtime in our cost estimate; however, we recommend that allowances and contingencies be made for overtime charges based on conversations with the contractor. You will be billed only for services provided on a time and materials basis. Because our services are directly controlled by the schedule and performance of others, the actual cost may vary from our estimate. It is difficult to project all of the services and the quantity of services that may be required for any project. If services are required that are not discussed above, we will provide them at the rates shown in the attached table or, if not shown, at our current Schedule of Charges. We will invoice you on a monthly basis. BRAUN INTERTEC City of Arden Hills Proposal QTB191906 March 1, 2024 Page 6 General Remarks We will be happy to meet with you to discuss our proposed scope of services further and clarify the various scope components. We appreciate the opportunity to present this proposal to you. After reviewing this proposal, please sign and return one copy to our office as notification of acceptance and authorization to proceed. If anything in this proposal is not consistent with your requirements, please let us know immediately. Braun Intertec will not release any written reports until we have received a signed agreement. Also, ordering services from Braun Intertec constitutes acceptance of the terms of this proposal including the attached General Conditions. The proposed fee is based on the scope of services described and the assumption that our services will be authorized within 30 days and that others will not delay us beyond our proposed schedule. BRAUN INTERTEC City of Arden Hills Proposal QTB191906 March 1, 2024 Page 7 We include the Braun Intertec General Conditions, which provide additional terms and are a part of our agreement. To have questions answered or schedule a time to meet and discuss our approach to this project further, please contact Colin Keane at 612.704.2674 (ckeane@braunintertec.com) or Andrew Valerius at 952.995.2242 (avalerius@braunintertec.com). Sincerely, BRAUN INTERTEC CORPORATION ��� 4L— Colin M. Keane Staff Engineer Andrew M. Valerius Account Leader, Senior Project Manager Charles M. Cadenhead, Jr., PE Vice President, Principal Engineer Attachments: Cost Estimate Table General Conditions — CMT (1/1/18) Is Alternate #1 selected for this project? (Circle One) YES NO The proposal is accepted. We will reimburse you in accordance with this agreement, and you are authorized to proceed: Authorizer's Firm Authorizer's Signature Authorizer's Name (please print or type) Authorizer's Title Date INILKILC BRAUN Project Proposal I NTERTEC QTB191906 The science You Build on. City of Arden Hills - 2024 PMP Street & Utility Improvements Client: Work Site Address: Service Description: City of Arden Hills Various Streets from Snelling Ave N to Hamline Ave Construction Materials Testing David Swearingen N and Hwy 10 to Co Rd 96 W City Project Number: PW-24-0100 1245 W Hwy 96 Arden Hills, MN 55112 Arden Hills, MN 55112 651.792.7800 Description Quantity Units Unit Price Extension Phase 1 Construction Materials Testing - Base Bid Activity 1.1 Soil Testing $4,572.00 207 Compaction Testing - Nuclear 15.00 Hour 94.00 $1,410.00 Work Activity Detail Qty Units Hrs/Unit Extension Utility Backfill - Storm Sewer & Watermain 6.00 Trips 2.50 15.00 1308 Nuclear moisture -density meter charge, per hour 15.00 Each 28.00 $420.00 1861 CMT Trip Charge 10.00 Each 50.00 $500.00 1228 Topsoil Testing with nutrients, per sample 1.00 Each 410.00 $410.00 209 Sample pick-up 6.00 Hour 94.00 $564.00 Work Activity Detail Qty Units Hrs/Unit Extension Full Depth Reclamation - Roadway 3.00 Trips 1.50 4.50 Topsoil 1.00 Trips 1.50 1.50 1318 Moisture Density Relationship (Proctor) 4.00 Each 200.00 $800.00 1162 Sieve Analysis with 200 wash, per sample 3.00 Each 156.00 $468.00 Work Activity Detail Qty Units Hrs/Unit Extension Full Depth Reclamation - Roadway 3.00 Each 1.00 3.00 Activity 1.2 Concrete Testing $8,478.00 261 Concrete Testing 45.00 Hour 94.00 $4,230.00 Work Activity Detail Qty Units Hrs/Unit Extension Curb and Gutter 9.00 Trips 2.50 22.50 Flatwork - Sidewalk & Driveway 3.00 Trips 2.50 7.50 Grout - Stormsewer & Catch Basin 6.00 Trips 2.50 15.00 1861 CMT Trip Charge 27.00 Each 50.00 $1,350.00 1364 Compressive strength of concrete cylinders, per specimen 54.00 Each 38.00 $2,052.00 Work Activity Detail Qty Units Hrs/Unit Extension Curb and Gutter 9.00 Sets 3.00 27.00 Flatwork - Sidewalk & Driveway 3.00 Sets 3.00 9.00 Grout - Stormsewer & Catch Basin 6.00 Sets 3.00 18.00 278 Concrete Cylinder Pick up 9.00 Hour 94.00 $846.00 Work Activity Detail Qty Units Hrs/Unit Extension _ Concrete Cylinder Pickup 9.00 Trips 1.00 9.00 Activity 1.3 _ Pavement Testing $5,908.00 1530 Asphalt Content, per sample 7.00 Each 162.00 $1,134.00 209 Sample pick-up 14.00 Hour 94.00 $1,316.00 Work Activity Detail Qty Units Hrs/Unit Extension Bituminous Mixture Sample Pickup 7.00 Trips 2.00 14.00 l 532 Extracted Aggregate Gradation, per sample 7.00 Each 114.00 $798.00 221 Mark and Observe Contractor Coring 9.00 Hour 120.00 $1,080.00 Work Activity Detail Qty Units Hrs/Unit Extension Mark & Observe Bituminous Coring 3.00 Trips 3.00 9.00 03/01/2024 12:25 PM Page 1 of 3 BRAUN Project Proposal I NTERTEC QTB191906 The science You suiidOn. City of Arden Hills - 2024 PMP Street & Utility Improvements 1542 Thickness and Density of Bituminous Core 18.00 Each 60.00 $1,080.00 1861 CMT Trip Charge _ 10.00 Each 50.00 $500.00 Activity 1.4 Project Management $2,610.00 226 Project Manager 10.00 Hour 174.00 $1,740.00 22g Senior Project Manager 2.00 Hour 200.00 $400.00 23g Project Assistant 5.00 Hour 94.00 $470.00 Phase 1 Total: $21,568.00 Phase 2 Alternate #1 - Trails, ADA & Retaining Wall Impts Activity 2.1 Soil Testing $2,113.00 209 Sample pick-up 4.50 Hour 94.00 $423.00 Work Activity Detail Qty Units Hrs/Unit Extension Aggregate Base - Trail 2.00 Trips 1.50 3.00 Retaining Wall Backfill 1.00 Trips 1.50 1.50 1318 Moisture Density Relationship (Standard), per sample 1.00 Each 200.00 $200.00 1162 Sieve Analysis with 200 wash, per sample 3.00 Each 156.00 $468.00 Work Activity Detail Qty Units Hrs/Unit Extension Aggregate Base - Trail 2.00 Each 1.00 2.00 Retaining Wall Backfill 1.00 Each 1.00 1.00 1861 CMT Trip Charge 5.00 Each 50.00 $250.00 1530AG Asphalt Content of Aggregate Base, per sample 1.00 Each 162.00 $162.00 207 Compaction Testing - Nuclear 5.00 Hour 94.00 $470.00 Work Activity Detail Qty Units Hrs/Unit Extension Retaining Wall Backfill 2.00 Trips 2.50 5.00 1308 Nuclear moisture -density meter charge, per hour 5.00 Each 28.00 $140.00 Activity 2.2 Concrete Testing $1,485.00 261 Concrete Testing 7.50 Hour 94.00 $705.00 Work Activity Detail Qty Units Hrs/Unit Extension Curb and Gutter 2.00 Trips 2.50 5.00 Flatwork - Sidewalk 1.00 Trips 2.50 2.50 1861 CMT Trip Charge 5.00 Each 50.00 $250.00 1364 Compressive strength of concrete cylinders, per specimen 9.00 Each 38.00 $342.00 Work Activity Detail Qty Units Hrs/Unit Extension Curb and Gutter 2.00 Sets 3.00 6.00 Flatwork - Sidewalk 1.00 Sets 3.00 3.00 27g Concrete Cylinder Pick up 2.00 Hour 94.00 $188.00 Work Activity Detail Qty Units Hrs/Unit Extension Concrete Cylinder Pickup 2.00 Trips 1.00 2.00 Activity 2.3 Pavement Testing $514.00 209 Sample pick-up 2.00 Hour 94.00 $188.00 Work Activity Detail Qty Units Hrs/Unit Extension Bituminous Mixture Sample Pickup 1.00 Trips 2.00 2.00 1861 CMT Trip Charge 1.00 Each 50.00 $50.00 1530 Asphalt Content, per sample 1.00 Each 162.00 $162.00 1532 Extracted Aggregate Gradation, per sample 1.00 Each 114.00 $114.00 Activity 2.4 Project Management $642.00 226 Project Manager 2.00 Hour 174.00 $348.00 228 Senior Project Manager 1.00 Hour 200.00 $200.00 238 Project Assistant 1.00 Hour 94.00 $94.00 03/01 /2024 12:25 PM Page 2 of 3 BRAUN INTERTEC The Science You Build On. Project Proposal QTB191906 City of Arden Hills - 2024 PMP Street & Utility Improvements Phase 2 Total: $4,754.00 Proposal Total: $26,322.00 03/01/2024 12:25 PM Page 3 of 3 General Conditions Construction Material Testing and Special Inspections Section 1: Agreement 1.1 Our agreement with you consists of these General Conditions and the accompanying written proposal or authorization ("Agreement'). This Agreement is the entire agreement between you and us. It supersedes prior agreements. It may be modified only in a writing signed by us, making specific reference to the provision modified. 1.2 The words "you," "we," "us," and "our" include officers, employees, and subcontractors. 1.3 In the event you use a purchase order or other documentation to authorize our scope of work ("Services"), any conflicting or additional terms are not part of this Agreement. Directing us to start work prior to execution of this Agreement constitutes your acceptance. If, however, mutually acceptable terms cannot be established, we have the right to terminate this Agreement without liability to you or others, and you will compensate us for fees earned and expenses incurred up to the time of termination. Section 2: Our Responsibilities 2.1 We will provide Services specifically described in this Agreement. You agree that we are not responsible for services that are not expressly included in this Agreement. Unless otherwise agreed in writing, our findings, opinions, and recommendations will be provided to you in writing. You agree not to rely on oral findings, opinions, or recommendations without our written approval. 2.2 In performing our professional services, we will use that degree of care and skill ordinarily exercised under similar circumstances by reputable members of our profession practicing in the same locality. If you direct us to deviate from our recommended procedures, you agree to hold us harmless from claims, damages, and expenses arising out of your direction. If during the one year period following completion of Services it is determined that the above standards have not been met and you have promptly notified us in writing of such failure, we will perform, at our cost, such corrective services as may be necessary, within the original scope in this Agreement, to remedy such deficiency. Remedies set forth in this section constitute your sole and exclusive recourse with respect to the performance or quality of Services. 2.3 We will reference our field observations and sampling to available reference points, but we will not survey, set, or check the accuracy of those points unless we accept that duty in writing. Locations of field observations or sampling described in our report or shown on our sketches are based on information provided by others or estimates made by our personnel. You agree that such dimensions, depths, or elevations are approximations unless specifically stated otherwise in the report. You accept the inherent risk that samples or observations may not be representative of things not sampled or seen and further that site conditions may vary over distance or change over time. 2.4 Our duties do not include supervising or directing your representatives or contractors or commenting on, overseeing, or providing the means and methods of their services unless expressly set forth in this Agreement. We will not be responsible for the failure of your contractors, and the providing of Services will not relieve others of their responsibilities to you or to others. 2.5 We will provide a health and safety program for our employees, but we will not be responsible for contractor, owner, project, or site health or safety. 2.6 You will provide, at no cost to us, appropriate site safety measures as to work areas to be observed or inspected by us. Our employees are authorized by you to refuse to work under conditions that may be unsafe. 2.7 Unless a fixed fee is indicated, our price is an estimate of our project costs and expenses based on information available to us and our experience and knowledge. Such estimates are an exercise of our professional judgment and are not guaranteed or warranted. Actual costs may vary. You should allow a contingency in addition to estimated costs. Section 3: Your Responsibilities 3.1 You will provide us with prior environmental, geotechnical and other reports, specifications, plans, and information to which you have access about the site. You agree to provide us with all plans, changes in plans, and new information as to site conditions until we have completed Services. 3.2 You will provide access to the site. In the performance of Services some site damage is normal even when due care is exercised. We will use reasonable care to minimize damage to the site. We have not included the cost of restoration of damage in the estimated charges. 3.3 If we notify you that radiographic or gamma ray equipment or other nuclear testing or measuring device will be used, you will be responsible for the cooperation of your employees and your contractors in observing all radiation safety standards. 3.4 You will notify us of any knowledge or suspicion of the presence of hazardous or dangerous materials present on any work site. If we observe or suspect the presence of contaminants not anticipated in this Agreement, we may terminate Services without liability to you or to others, and you will compensate us for fees earned and expenses incurred up to the time of termination. 3.5 The time our field personnel spend on the job site depends upon the scheduling of the work we are observing or testing. You agree that any changes in scheduling may result in additional BRAUN INTERTEC costs and agree to pay for those services at the rates listed in our cost estimate. 3.6 You agree to include us as an indemnified party in your contracts, if any, for work by others on the project, protecting us to the same degree as you are protected. You agree to list us as an Additional Insured under your liability insurance policies and to require subrogation be waived against us and that we will be added as an Additional Insured on all policies of insurance, including any policies required of your contractors or subcontractors, covering any construction or development activities to be performed on the project site. Section 4: Reports and Records 4.1 Unless you request otherwise, we will provide our report(s) in an electronic format. 4.2 Our reports, notes, calculations, and other documents and our computer software and data are instruments of our service to you, and they remain our property. We hereby grant you a license to use the reports and related information we provide only for the related project and for the purposes disclosed to us. You may not transfer our reports to others or use them for a purpose for which they were not prepared without our written approval. you agree to indemnify, defend, and hold us harmless from claims, damages, losses, and expenses, including attorney fees, arising out of such a transfer or use. 4.3 If you do not pay for Services in full as agreed, we may retain work not yet delivered to you and you agree to return to us all of our work that is in your possession or under your control. 4.4 Electronic data, reports, photographs, samples, and other materials provided by you or others may be discarded or returned to you, at our discretion, unless within 15 days of the report date you give us written direction to store or transfer the materials at your expense. Section 5: Compensation 5.1 You will pay for Services as stated in this Agreement. If such payment references our Schedule of Charges, the invoicing will be based upon the most current schedule. An estimated amount is not a firm figure. You agree to pay all sales taxes and other taxes based on your payment of our compensation. Our performance is subject to credit approval and payment of any specified retainer. 5.2 You will notify us of billing disputes within 15 days. You will pay undisputed portions of invoices upon receipt. You agree to pay interest on unpaid balances beginning 30 days after invoice dates at the rate of 1.5% per month, or at the maximum rate allowed by law. 5.3 If you direct us to invoice a third party, we may do so, but you agree to be responsible for our compensation unless the third party is GC-CMT Page 1 of 2 creditworthy (in our sole opinion) and provides written acceptance of all terms of this Agreement. 5.4 Your obligation to pay for Services under this Agreement is not contingent on your ability to obtain financing, governmental or regulatory agency approval, permits, final adjudication of any lawsuit, your successful completion of any project, receipt of payment from a third party, or any other event. No retainage will be withheld. 5.5 If you do not pay us in accordance with this Agreement, you agree to reimburse all costs and expenses for collection of the moneys invoiced, including but not limited to attorney fees and staff time. 5.6 You agree to compensate us in accordance with our Schedule of Charges if we are asked or required to respond to legal process arising out of a proceeding related to the project and as to which we are not a party. 5.7 If we are delayed by factors beyond our control, or if project conditions or the scope or amount of work changes, or if changed labor conditions result in increased costs, decreased efficiency, or delays, or if the standards or methods change, we will give you timely notice, the schedule will be extended for each day of delay, and we will be compensated for costs and expenses incurred in accordance with our Schedule of Charges. 5.8 If you fail to pay us in accordance with this Agreement, we may consider the default a total breach of this Agreement and, at our option, terminate our duties without liability to you or to others, and you will compensate us for fees earned and expenses incurred up to the time of termination. 5.9 In consideration of our providing insurance to cover claims made by you, you hereby waive any right to offset fees otherwise due us. Section 6: Disputes, Damage, and Risk Allocation 6.1 Each of us will exercise good faith efforts to resolve disputes without litigation. Such efforts will include, but not be limited to, a meeting(s) attended by each party's representative(s) empowered to resolve the dispute. Before either of us commences an action against the other, disputes (except collections) will be submitted to mediation. 6.2 Notwithstanding anything to the contrary in this Agreement neither party hereto shall be responsible or held liable to the other for punitive, indirect incidental, or consequential damages, or liability for loss of use, loss of business opportunity, loss of profit or revenue, loss of product or output or business interruption. 6.3 You and we agree that any action in relation to an alleged breach of our standard of care or this Agreement shall be commenced within one year of the date of the breach or of the date of substantial completion of Services, whichever is earlier, without regard to the date the breach is discovered. Any action not brought within that one year time period shall be barred, without regard to any other limitations period set forth by law or statute. We will not be liable unless you have notified us within 30 days of the date of such breach and unless you have given us an opportunity to investigate and to recommend ways of mitigating damages. You agree not to make a claim against us unless you have provided us at least 30 days prior to the institution of any legal proceeding against us with a written certificate executed by an appropriately licensed professional specifying and certifying each and every act or omission that you contend constitutes a violation of the standard of care governing our professional services. Should you fail to meet the conditions above, you agree to fully release us from any liability for such allegation. 6.4 For you to obtain the benefit of a fee which includes a reasonable allowance for risks, you agree that our aggregate liability for all claims will not exceed the fee paid for Services or $50,000, whichever is greater. If you are unwilling to accept this allocation of risk, we will increase our aggregate liability to $100,000 provided that, within 10 days of the date of this Agreement, you provide payment in an amount that will increase our fees by 10%, but not less than $500, to compensate us for the greater risk undertaken. This increased fee is not the purchase of insurance. 6.5 You agree to indemnify us from all liability to others in excess of the risk allocation stated herein and to insure this obligation. In addition, all indemnities and limitations of liability set forth in this Agreement apply however the same may arise, whether in contract, tort, statute, equity or other theory of law, including, but not limited to, the breach of any legal duty or the fault, negligence, or strict liability of either party. 6.6 This Agreement shall be governed, construed, and enforced in accordance with the laws of the state in which our servicing office is located, without regard to its conflict of laws rules. The laws of the state of our servicing office will govern all disputes, and all claims shall be heard in the state or federal courts for that state. Each of us waives trial by jury. 6.7 No officer or employee acting within the scope of employment shall have individual liability for his or her acts or omissions, and you agree not to make a claim against individual officers or employees. Section 7: General Indemnification 7.1 We will indemnify and hold you harmless from and against demands, damages, and expenses of others to the comparative extent they are caused by our negligent acts or omissions or those negligent acts or omissions of persons for whom we are legally responsible. You will indemnify and hold us harmless from and against demands, damages, and expenses of others to the comparative extent they are caused by your negligent acts or omissions or those negligent acts or omissions of persons for whom you are legally responsible. 7.2 To the extent it maybe necessary to indemnify either of us under Section 7.1, you and we expressly waive, in favor of the other only, any immunity or exemption from liability that exists under any worker compensation law. Section 8: Miscellaneous Provisions 8.1 We will provide a certificate of insurance to you upon request. Any claim as an Additional Insured shall be limited to losses caused by our negligence. 8.2 You and we, for ourselves and our insurers, waive all claims and rights of subrogation for losses arising out of causes of loss covered by our respective insurance policies. 8.3 Neither of us will assignor transfer any interest, any claim, any cause of action, or any right against the other. Neither of us will assign or otherwise transfer or encumber any proceeds or expected proceeds or compensation from the project or project claims to any third person, whether directly or as collateral or otherwise. 8.4 This Agreement maybe terminated early only in writing. You will compensate us for fees earned for performance completed and expenses incurred up to the time of termination. 8.5 If any provision of this Agreement is held invalid or unenforceable, then such provision will be modified to reflect the parties' intention. All remaining provisions of this Agreement shall remain in full force and effect. 8.6 No waiver of any right or privilege of either party will occur upon such party's failure to insist on performance of any term, condition, or instruction, or failure to exercise any right or privilege or its waiver of any breach. GC-CMT Revised 1/1/2018 Page 2 of 2 CONSENT ITEM — 811 ,-iIZEN HILLS MEMORANDUM DATE: April 22, 2024 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Appointment to the Twin Cities Gateway Visitors Bureau Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Appointing John Connelly to the Twin Cities Gateway Visitors Bureau board on behalf of the City of Arden Hills. Discussion As mentioned at the previous worksession, the City has a vacancy on the Twin Cities Gateway Visitors Bureau board. Per the TCG bylaws and the Mayor's recommendation, the City Council directed to have a formal appointment of John Connely (Twin Cities North Chamber of Commerce) to the board to represent the City. Budget Impact N/A Attachment N/A Page 1 of 1 CONSENT ITEM — 8I ,-iIZEN HILLS MEMORANDUM DATE: April 22, 2024 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Authorize City Administrator to Submit a Letter of Support for Federal Funding Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • The City Administrator to draft and submit a letter of support for federal funding regarding the Lake Johnna Fire Department Headquarters project. Discussion As the City Council is aware, the Lake Johanna Fire Department is seeking to construct a new headquarters station in 2025. As part of that process, the department and cities are continuing to seek outside funding mechanisms, one being the federal earmark process. The City of Shoreview has been running point on the earmark process but is seeking local letters of support. It is not known when exactly the letters will be needed, but the window once opened is expected to be short. This approval will allow for the City Administrator to draft and submit a letter of support on behalf of the City Council. The City Administrator will share a draft with Council prior to sending it to Shoreview for submittal. Budget Impact N/A Attachment N/A Page 1 of 1