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HomeMy WebLinkAboutCCP 08-24-1993 !/IffG(A/) . ARDEN HILLS CITY COUNCIL WORKSESSION MEETING COUNCIL CHAMBERS TUESDAY, AUGUST 24, 1993, 4:30 P.M. 4:30 PM 1. Call to order/roll call. 2. Agenda adoption. 4:30 PM 3. Budget update - Initial discussion on the effect of the decreased value on income and budget. 4:45 PM 4. Parking sign plan review - High school area locations and sign clarification - Dan Winkel. 5:00 PM 5. Consideration of optional item on Fernwood Water tower - City name/logo - . Maier Stewart. 5:15 PM 6. Storm Water utility fund uses including Arden Place drainage - MSA. 5:30 PM 7. Update - Ryder Student Transportation - Brian Fritsinger. 5:45 PM 8. Miscellaneous Comments. - TCAAP update - Dennis Probst. 6:00 PM 9. Adjourn. The above times may vary depending upon length of issue discussion. . ~k0 . ARDEN HILLS CITY COUNCIL WORKSESSION MEETING COUNCIL CHAMBERS TUESDAY, AUGUST 24, 1993, 4:30 P.M. 4;30 PM 1. Call to order/roll call. 2. Agenda adoption. 4:30 PM 3. Budget update - Initial discussion on the effect of the decreased value on income and budget. 4:45 PM 4. Parking sign plan review - High school area locations and sign clarification - Dan Winkel. 5:00 PM 5. Consideration of optional item on Fernwood Water tower - City name/logo - . Maier Stewart. 5:15 PM 6. Storm Water utility fund uses including Arden Place drainage - MSA. 5:30 PM 7. Update - Ryder Student Transportation - Brian Fritsinger. 5:45 PM 8. Miscellaneous Comments. - TCAAP update - Dennis Probst. 6;00 PM 9. Adjourn. The above times may vary depending upon length of issue discussion. . . . CITY OF ARDEN HILLS MEXIUINOOM TO: Mayor and aaunci 1 """".......rS :Ji'RQI: Dorothy A. PerSOn, City 1\dmini.strator ~: AugUst 20, 1993 SUBJECT: 1\dminist:rator n ....-ts CXIOOlNITY PLANNING Enclosed is a memo from Brian Fritsinger identifying options of pursuing the Ryder Transportation issue. This issue will be discussed at the August 24 worksession. If you have any connnents I please let me know or be prepared to bring them to this meeting. E-Z Recycling - Review of the 2 year contract is being conducted to pursue a 2 year extension. This extension can include magazines and nonhazardous aerosol cans at a cost of $100 per month. The contractor also has suggested a possible purchase of =bside bins, cost would be shared between the City, hauler and any other source. Further review is being conducted to increase . recycling, however, if the fees continue to be based on tonnage, this could increase the costs. More infonnation upcoming. If you would like to see the magazine and aerosol can option pursued, please call Brian or let me know. As the city staff will now be preparing all Planning Commission reports, a change in packet procedure is being undertaken. Enclosed in the worksession packet you will find the Plaming Commission recommendations and reports to be considered at the August 30 Council meeting. In the future, as a courtesy to the Council, all Plaming recommendations and reports will be provided with each worksession packet. This will allow Council to consider the issues prior to Il'aking their considerations and recommendations at the last Council meeting of the month. ACCOUNTING Budget: l. A budget worksession is requested for August 31 at 4: 30 pm to =rdinate previous budget discussions with any new items. (Maximum levy 1994 IlUlSt be set by September 15). 2. A considerable decrease in valuation is affecting the 1994 budget in a loss of revenue. An in=ease in HACA to the City helps to offset this, however minimal. Attached is a memo from Terry Post providing further infonnation with several options outlined on page 3. We have to date limited the levy increase to 2.9%, and have already reduced some expenditures. However, this valuation . reduction/loss of tax revenue needs to be addressed by feedback from the Council. -- . . 3. It is interesting to review the resolution attached (which was passed by the Committee on Joint Property Tax Advisory Committee). The County's part is 5.3% and City of st. Paul at 4.4% and the reasons for the in=eases. The news article gives further comments . PUBLIC WCRKS 1. 'IWo Hour Parking Signs - Mounds View High School neighborhood signs: In May, the Council agreed to install signage on Venus Avenue limiting parking. The enclosed color coded map gives additional information regarding the i.rnrnediate areas of the high school per Council request. The first phase has already been corrpleted (in blue), the second phase (next phase) in yellow, and 3rd (potential phase) in green. There is most certainly a varied response to signs. A note would be added to each sign "during school hours" so the limitations do not apply to summer and holidays. 2. Water tower name/logo (See attachment). This option was provided on the bids. The cost is $3,500 additional. Attached are two options for Council consideration. Council input also requested whether they have a strong preference for tower coloring, inCluding tan, blue, etc. Color chips will be available Tuesday. . Consideration has been given to a tan tower with green lettering, to adhere to the coloring of the city logo. 3. Cormcil input is requested regarding the 5 year plan of potential uses of the storm Water utility fund as suJ:xnitted. Additional listing shows some of the snaller maintenance issues needing attention. Your corranents regarding changes are welcome. The Arden Place drainage issue comments are also suJ:xnitted for review . Pending neighborhood cooperation, this project would be addressed. DAP:rk . . CITY OF ARDEN HILLS MEH1'lANDOM IllITE : August 19, 1993 70: Dorothy Person FRCH: Dan Winkel, Public WOrks SUperintendent .h. W , SUBJECT: NO lIOlJR P1\RKING NEAR !IXlNllS VIEW HIGH sarooL I have reviewed the parking situation in the Sherwood Hills neighborhood locate:i near Mounds View High School. Mounds view High School does not have enough on-site parking for all faculty and students. '!'he =ent on-site parking is by pennit only. I was told by the high school office staff that the pennits will cost $40.00 per semester and are available to seniors first, then to juniors and sophOlllOres. Apparently there are llIOre and more students who desire to drive to school rather than ride on the b.ls. . '!'he overflow parking tends to migrate to the Sharewood Hills and Valentine Hills neighborhoods. 'Ihis can cause a hardship for some of the residents who would not have access to on-street parking in front of their homes. The parking situation and the unwanted pedestrian traffic in private yards are the reasons for concern by the residents. I have enclosed a map with the streets marked in blue that are =ently posted "'IWo Hour Parking Between 8: 00 am and 4: 00 pm, Monday thru Friday". Once a street has been posted, the tendency is for the students to silllply llIOve to another street not yet poste:i. My recarmnendation would be to monitor the parking when school starts this fall. When the overflow parking starts to llIOve to the streets not =ently marked, then I believe we should post all of the areas marked in yellow on the map. 'Ihis should be done no later than the first of October (if Council concurs with the need) . If the on-street parking continues to be a problem after the "second phase" is marked, then it would be recammended to post the "phase three" areas marked in green. 'Ihis last phase would virtually eliminate on-street parking for llIOre than two hours for this entire area near the high school. . - - - -"- . '.. . CITY OF ARDEN HILLS MIHIRANOOM TO: Dorothy Person, City}lrlm; n; "trator FRCM: Dan Winkel, Public works superintendent DII/ ImTE: August 19, 1993 SUBJECT: Storm Water Maintenance Projects for 1993 and 1994 'Ihe following storm sewer maintenance projects are scheduled for 1993 and 1994. 'Ihere are also many miscellaneous repairs completed on an "as needed" basis. 'Ihe General Fund will be re:in1bursed for the 1993 projects. Please see attached list of other Capital FUnd projects. 1993 Proposed Projects - Rebuild catch basin outlet - Janet Court. - Rebuild the spillway - Nonna Circle. - Build a new spillway - Gale Circle. . - Clean ditches and drainage areas at Valentine Park. - Clean ditch along the east side of Floral Park - also attempt to clean some of the holding pond north and east of the park. - Rebuild and repair catch basins that were included in the 1993 Pavement Management street overlays. - Clean and inspect all City catch basins and storm sewer outlets. 1994 Proposed Projects - Clean ditch - Red Fox Road frontage drive. - Clean channel between Little Lake Johanna and lake Johanna. - Install erosion control for storm sewer outlets from Venus Avenue and Fairview Avenue. - Clean all City catch basins and storm sewer outlets. - Clean ditch - City property at County Road E2 and Old Hwy_ 10. -- Repair miscellaneous catch basins as needed. - Clean ditch along west side of Fernwood Court. -- Clean and repair spillway at Ridgewoo:i Road & El:igewater. - SWeep all City streets, Spring, Summer and Fall to help prevent sand and debris run-off. -- Continue to monitor drainage and water flow patterns for all drainage areas within the city. Some are under jurisdiction of other agencies. -- Repair driveway at 1680 Oak Avenue - settlement from previous storm water project. -- Repair and/or replace sections of curb and gutter that have . settled or broken at various locations. 5- YEAR BUDGET PLAN FOR . . ARDEN HILLS STORM WATER UTILITY FILE: 520-042-70 AUGUST 19, 1993 . ANTICIPATED EARNINGS THROUGH ASSESSMENTS: $ 42,5oo/Quarter $ 170,000/Year 1993 (Estimated Revenue $85,000) . Kietbson Pond (112 of non-assessed cost) $ 32,000 . Arden Place 20,000 . Valentine Avenue Culvert 2,000 . Curb Replacement for 1993 2,000 Pavement Management Imp. . Catch Basin Repair 1,000 . Repair/Maintenance of Existing Facilities 10.000 $67,000 1994 . Kiethson Pond (II2 of non-assessed cost) $ 32,000 . Repair/Maintenance of Existing Facilities 10,000 . 509 Report 35,000 . Participation in Street Projects 25 ,000 . Seasonal Sweeping 15,600 . Perry Park Storm Sewer 9000 $126,600 J.222 . . Street Sweeper $110,000 . Repair/Maintenance of Existing Facilities 19,400 . Participation in Street Projects 25,000 . Seasonal Sweeping 15.600 $170,000 1996 . Seasonal Sweeping $ 15,600 . Street Proj ect Participation 25,000 . Repair/Maintenance of Existing Facilities 25,000 . Curb Repairs 30,000 . Pond Maintenance 40 000 $135,600 l221 . Seasonal Sweeping $ 15,600 . Street Project Participation 25,000 . Repair/Maintenance of Existing Facilities 25,000 . Curb Repairs 30,000 . Pond Maintenance 40.000 $135,600 1998 . . Seasonal Sweeping $ 15,600 . Street Project Participation 25,000 . Repair/Maintenance of Existing Facilities 25,000 . Curb Repairs 30,000 . Pond Maintenance 40.000 $135,600 , CONSULTING ENGINEERS . Maier Stewart & Associates Inc. August 17, 1993 File: 520-026-20 Ms. Dorothy Person City Administrator City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 RE: ARDEN PLACE DRAINAGE PROJECT Dear Ms. Person: On August 5, 1993, Dan Winkel and I met with Mr. Ray Johnson and Mr. Dale Noyed regarding the Arden Place drainage issue. As you are aware, the proposal for storm drainage from north of Arden Place to the lake requires an easement from Mr. Johnson and his neighbor. In our discussion, Mr. Johnson indicated a willingness to provide such an easement given five conditions. These conditions are as follows: 1. The City provide a legal format of an easement to be signed and recorded. . 2. A couple of trees on Mr. Johnson's property that may potentially be damaged by construction be removed as part of the project. 3. The City be required to get all necessary permits and approvals from agencies such as the DNR and Rice Creek Watershed. 4. The storm sewer line be constructed all the way to the lake and not outlet directly on Mr. Johnson's property. 5. The City commit to assisting in cleaning of the channel should that become necessary in. the future. In addition, Mr. Johnson would expect the City to make him whole relative to his out-of-pocket attorney costs which he has estimated to be $200-$300 at this point. These costs may be slightly higher if he utilizes his attorney for reviewing the easement document prior to executing it. At this point we have not made contact with Mr. Johnson' s neighbor relative to their willingness to provide an easement. However, Mr. Johnson indicated he did not feel there would be any problem obtaining such an easement. We have reviewed the design from 1991 and have revised the construction cost estimate to reflect the extension of the line all the way to the lake and current pricing. Based on our review, we would estimate the construction cost at $20,000. Of course, the issue fucing the City would be how to finance such an improvement. Mr. Noyed in our discussion indicated that Wally Bauer may be . willing to participate to some degree in the cost of the storm sewer outlet. 1959 SLOAN PLACE. SUITE 200. ST. PAUL. MINNESOrA 55117 612.774.6021 9800 SHELARD PARKWAY, SUirE 102, MINNEAPOLIS. MINNESOTA 55441 612.546-0432 . Equal Opportunily Employer . . . Ms. Dorothy Person August 17, 1993 Page Two Other options the City has would be assessment to benefitted properties, utilization of the recently created Storm Water Utility Fund, or City funding. At this point. if the City Council desires to move forward with the project, we would recommend that staff be given direction to revise the plans, obtain the necessary permits and agency approvals, prepare the necessary easement documents, including contacting Mr. Johnson's neighbor, and, finally, if the Council desires to utilize assessments, prepare a brief updated feasibility study for the improvement. If you have any questions or comments regarding this, please call. Sincerely, MAIER STEWART & ASSOCIATES, me. ~)W~ Terry 1. Maurer, P.E. . TIM:tp 026-1704.aug .