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Home My WebLink AboutCCP 09-27-1993 ARDEN HILLS CITY COUNCIL MEETING . COUNCIL CHAMBERS MONDAY, SEPTEMBER 27,1993,7:30 P.M. ***REVISED AGENDA*** 7:30 PM L Call to order/roll call 7:30 PM 2. Agenda adoption 7:30 PM 3. Public Hearing - Revocation of Liquor License, Charlie Chung, Inc" Great Lake Restaurant, 1310 W. County Road E. 7:40 PM 4. Approval of .minutes for meeting of September 13 7:41 PM '5. Consent calendar a, Approve Resolution #93-45 revocation of Liquor License, Charlie Chung, Inc" Great Lake Restaurant, 1310 W, County Road E. b, Set a Revised Public Hearing date of December 18, 1993 at 10:00 am for a possible continuation in the "Truth-In-Taxation" hearing:and designate a location for the hearing of December 18 which will be the Mounds View High School cafeteria. c. Approve expenditures to purchase equipment as outlined in the 1993 . budget: compact pickup, cutaway van, van body, 4WD articulated front end loader. d, Approve Utility Extension Agreement with Mounds View, Minnesota Department of Administration to extend water selvice to the NW corner of Arden Hills (State of Minnesota property). *** e. Approve Resolution #93-46, Accepting bid and authorizing execution of contract in the Matter of the 1993 Arden Place Drainage Improvement. *** f. Approve Resolution #93-47, Amending Resolution No, 93-44, Designating cost to be assessed in the Matter of the 1993 Arden Place Drainage Improvement project. g. Approve List of ClaimslPayroll. 7:42 PM 5. Public comments 6. Unfinished and new business 7:45 PM a. Planning Commission: 1) Case #93-16, Recommendation to approve side and rear yard variance, Robert & Barbara Lechner, 1151 Edgewater Avenue. 8:00 PM b. Sheriff's Department - Update and introduction of City deputies - Commander Bergeron. 8: 15 PM c. Staff space needs - options. . 8:25 PM 7. Council comments 8:30 PM 8. Adjourn - II/Ji!I' ?) ARDEN HILLS CITY COUNCIL MEETING . COUNCIL CHAMBERS MONDAY, SEPTEMBER 27, 1993, 7:30 P.M. 7:30 PM 1. Call to order/roll call 7:30 PM 2. Agenda adoption 7:30 PM 3. Public Hearing - Revocation of Liquor License, Charlie Chung, Inc., Great Lake Restaurant, 1310 W, County Road E. 7:40 PM 4. Approval of minutes for meeting of September 13 7:41 PM 5, Consent calendar a, 'Approve Resolution #93-45 revocation of Liquor License, Charlie Chung, Inc., Great Lake Restaurant, 1310 W, County Road E. b, Set a Revised Public Hearing date of December 18, 1993 at 10:00 am for a possible continuation in the ''Truth-In-Taxation'' hearing, and designate a location for the hearing of December 18 which will be the Mounds View High School cafeteria. c. Approve expenditures to purchase equipment as outlined in the 1993 . budget: compact pickup, cutaway van, van body, 4WD articulated front end loader. d. Approve Utility Extension Agreement with Mounds View, Minnesota Department of Administration to extend water service to the NW corner of Arden Hills (State of Minnesota property). e. Approve List of Claims/Payroll. 7:42 PM 5, Public comments 6. Unfinished and new business 7:45 PM a. Planning Commission: 1) Case #93-16, Recommendation to approve side and rear yard variance, Robert & Barbara Lechner, 1151 Edgewater Avenue, 8:00 PM b. Sheriff's Department - Update and introduction of City deputies - Commander Bergeron. 8:15 PM c. Staff space needs - options. 8:25 PM 7. Council comments 8:30 PM 8. Adjourn . CITY OF ARDEN HILLS . ~ 'l'O : Mayor and O:lunci '-hPrs FIlCH: Dorothy A. Person, City 1\rim;n;"trator Dl\i'E: sepTam~ 24, 1993 BtlBJECT: 1Idmini.strator c..........ts for 9-27 c;ouncil Meeting 1. Great Lake Restaurant/Charlie Chung, Inc. - Public Hearing for liquor license revocation - staff has notified Mr. Chung and the City Attorney that payrrents have not been received for liquor license fees, and staff will request the Surety bond be surrendered to the City of Arden Hills follCMing the 9-27-93 Council rreeting. 2. The Public Hearing date of Decanber 20 for a fOssible continuation in the "Truth- In- Taxation" hearing will have to be changed to Decanber 18 at 10: 00 am as the City was "b\mlped" for the Decanber 20 date. 3. 8ids >.ere opened 9/22 for the plrchase of equipnent as requested in the 1993 budget. The follCMing n-et all specifications and are staff reccmrendations to award: Lcw Ouote(Bid 1993 Budoet 1. 8-10 =npact pickup $12,767 $20,000 Polar Chevrolet + tax . 2. Olt-away van $14,239 $20,000 Polar Chevrolet + tax 3. Reading:Ready Van Body $11,865 $15,000 L-Z Carpany (sole quote received) 4. 4-WO Articulated front-end loader $73,850 $96,000 (sealed bid) Case/craig hydraulic plCM & hydraulic wing (includes $24,500 trade-in of JaM Deere 544). Full listing of bid/quotes received is attached. 5. COuncil previously discussed the utility construction agreerrent I:>etwoon lobunds View, Arden Hills and the Minnesota Departrrent of l\dninistration. These issues >.ere strongly argued by the Administrator and the City Attorney. Canpranises were made since the law requires only that a notice be given of a utility going into the City limits. An agreem:mt is not required. a. Designation of the City as Arden Hills - the heading shows this location as - "on COunty Road I r, but in the recital "Arden Hills" is designated. b. User charges - M:ounds View will bill directly to the State, !=.>ever, Arden Hills shall receive an annual record of the volurre of water used that calendar year. c. The State will notify both cities of any changes in the zoning or use of the property which will affect the connection charges and use charges. . ------------ d. Insurance - The state will ensure its contractor provide 00th cities with an . insurance certificate and performance bond, and the city will be narred as additional parties. e. If the state am::>rtizes the costs of this project or after 10 years, whichever oc=s s=ner, Arden Hills extends its own water utility system adjacent, the state will request legislative funding and conn8ction within one year. The State will disconnect fran Mounds View and connect to and canply with Arden Hills regulations and charges. A copy of the agreerrent is available if ycu would lil<e to see the entire d=Jrrent. 6. Planning Carmission LeCa::ul.endation - see minutes sent in previous packet. 7. carrnander BergerOn intro:luction of dep.1ties: In order to becane nnre familiar with those who regularly patrol City streets, introductiohs and a little background infonnation will be provided. Each dep1ty is opan to any additional infonnation ycu would lil<e. 8. staff office space needs - see attached tralD. Infonnational Items: l. Analysis of 1994 aid certifications - It is interesting to crnpare Arden Hills' aid per capita to neighbors I even those such as North Oaks! 2. Met Council flyer - see canrents relating to applicability to TCl\AP. 3. Letter fran Firstar Bank - asking for a proclamation for their "Share Your Chair Month" campaign . 4. Letter fran Mounds View School District #621 inviting ycu to tour District #621 schools that have undergone construction and renovation over the sumrer rronths. Tour is scheduled for ' September 28, fran 4:30 pn - 6:15 pn. . 5. An invitation to "A Taste of Poland" scheduled for Thursday, october 28 at the Shoreview Catmmity Center is enclosed. 6. Staff has received notification fran Sandra Shrewsberry, Chair of the Finance CCrtmittee, that she will be resigning fran this o:mnittee the first of the year due to changes in her w::>rk schedule. 7. Due to the Holiday scheduling and not to conflict with the council w::>rksession dates in November and December, the Finance o:mnittee will rreet on the third Wednesday of the nnnth in November and December. Please change your calendars accordingly. 8. Attached is a copy of a tralD fran Terry Maurer addressing the issue of the appeal process for Surface Water Managarent utility rates. This tralD was pllled fran the 'ibrksession packets of 9-16-93 due to the agenda change. This issue was addressed at the Worksession as ti1red allo.a:l for discussion that evening. DAP:rk . . MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING September 13, 1993 7:30 P.M. - City Hall CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor sather called to order the regular City Counci 1 meeting at 7:30 p.m. Present: Councilmembers Beverly Aplikowski, Paul Malone, Dennis Probst; Mayor Sather. Absent: Councilmember Dale Hicks. Also present were: Public Works Superintendent, Dan Winkel; City Accountant, Terry Post; City Administrator, Dorothy Person; Recording Secretary, Shar Foster, ADOPT AGENDA Note was made that agenda item Case #93-16 under Unfinished and New Business had been rescheduled (at the applicants' request) for the regular September 27, 1993 Council agenda. . MOTION: Malone moved, seconded by Aplikowski, to adopt the revised agenda as presented. Motion carried unanimously (4-0). APPROVAL OF COUNCIL MINUTES Councilmember Probst asked that the second paragraph on page five of the August 30, 1993 minutes (under the heading relating to "Painting of the City Name or Logo on the Fernwood Water Tower") be revised to read: "Councilmember Probst expressed opposition to painting the City logo or name on the water tower based on the fact that $3,500 is a significant cost, the work is unnecessary. and it is acceptable for Arden Hill s to be a little anonymous". MOTION: Malone moved, seconded by Aplikowski, to approve the minutes of the August 30, 1993 Regular Council Meeting with the revision to page five noted above. Motion carried unanimously (4-0). CONSENT CALENDAR In response to inquiries from the Council, Public Works Director Winkel explained that: 1) Consent Calendar item "d" relates to easements which City . Attorney Fi 11 a has recently finalized relative to a project done earl y last year to extend sewer and water north of Lametti Lane, and . . Arden Hills Council 2 September 13, 1993 2 ) With regard to Consent Calendar item "e", the seal coating project appears to be satisfactory despite excess oil rising to the surface of streets, but as assurance, retainage will not be released until the project is rechecked in the spring. MOTION: Malone moved, seconded by Aplikowski, to approve the Consent Calendar and authorize execution of all necessary documents contained therein. Motion carried unanimously (4-0) . a. Set public hearing date of September 27, 1993 at 7:30 p.m. to consider revocation of liquor license for Charl i e Chung, Inc. , Great Lake Restaurant, 1310 West County Road E. b. Adopt Resolution #93-42 Receiving the Revised Feasibility Report and Ordering a Public Hearing (October 12, 1993 at 7:30 p. m. ) on the Improvement in the Matter of the Arden Place Drainage Improvement of 1993. . c. Adopt Resolution #93-43 Accepting Plans and Specifications and Ordering the Advertisement for Bids in the Matter of the Arden place Drainage Improvement of 1993. d. Execute the acceptance of final easement extension agreements from five of the six parcels on the east shore of Lake Johanna relating to the Sanitary Sewer Improvement project (Merle Meyer; Carolyn A, Mohn; Robert H. Carlson, Jr. & Gregg S. Larson; Eleanor D. Farkas; Carolyn A. & Carl A. Mohn. e. Approve final payment of $143,453.33 less retainage to T,A. Schifsky & Sons for the 1993 Pavement Management Improvement project pending assurance of project acceptability. f. Change designation of the Counci 1 worksessions day to the third Thursday of each month, g. Approve 1993 - 1999 Recycl ing Joint Powers Agreement with Ramsey County. h. Set a public hearing date of December 20, 1993 at 7:30 p.m. for a possible continuation of the "Truth In Taxation" hearing, and designate the location for the hearings of December 13 and 20, 1993 as the Mounds View High School Cafeteria. i. Approve List of Claims/payroll. PUBLIC COMMENTS . There were no public comments. . Arden Hills Council 3 September 13, 1993 UNFINISHED AND NEW BUSINESS CASE #93-16 - SIDE AND REAR YARD VARIANCE ROBERT & BARBARA LECHNER, 1151 EDGEWATER AVENUE Consideration of this case was-postponed, at the applicants' request, until September 27, 1993. CONSIDERATION OF 1994 PROPOSED LEVY AND RESOLUTION #93-41 Mayor Sather commented that, after a great deal of staff work and Council deliberation, the 1994 proposed levy figures have been established, which provides the City with the same level of service as exists, City Accountant Post, explained that Truth In Taxation rules require the City establish a preliminary levy amount and officially report that amount to the County no later than September 15, 1993. He added that the preliminary figures can . be reduced after September 15, but they cannot be increased. Post noted that Resolution No. 93-41 had been drafted outlining the following proposed sums of money to be levied for levy year 1993, payable in 1994: Levy Before Levy After HACA* HACA* HACA* General Fund $1,718,918 $95,345 $1,623,573 Aerial Platform Ladder Truck 12,285 681 11,604 Certificate of Indebtedness Capital Equipment Program #1 27 ,371 1. 518 25,853 Certificate of Indebtedness TOTAL $1,758,574 $97,544 $1,661,030 *HACA = Homestead and Agricultural Credit Aid MOTION: Probst moved, seconded by Aplikowski, to adopt Resolution 93-41 Clarifying Proposed Sums of Money to be Levied for Levy Year 1993 Payable in 1994. Motion carried unanimously (4-0). . . Arden Hills Council 4 September 13, 1993 DISCUSSION REGARDING IMPACT OF REDUCTION IN COMMERCIAL & INDUSTRIAL MARKET VALUATION ON CITY'S TAX BASE City Accountant Post explained that, at the Council's request, he has reviewed avai 1 abl e information as to the impact of reduced commercial and industrial market valuation on the City's tax base. Post reported that several commercial and industrial properties have petitioned for market valuation reductions and already received reductions and/or refunds and/or abatements. He added that there is a trend amongst commercial and industrial property owners to seek tax relief by petitioning for reductions in market valuations, Post further explained that approximately 5% of Arden Hills' total tax base has already been eliminated through reductions in commercial and industrial market valuations. The effect of that action is that more tax burden is shifted to residential property owners. He indicated that several commercial and . industrial property owners are reportedly currently involved in some stage of the petition process. It appears the number of petitions in process has significantly increased from last year, therefore, there is a great possibil i ty that further market valuation reductions will occur. As information becomes available, the Council will be informed of new developments. Post reported the apparent rationale in successful market valuation reductions for corporate campus-type properties is two-fold. First, the assumption that it would be unlikely that the complex could be resold to another single corporate occupant; and secondl y, the retrofit costs for mul tipl e tenants coupled with the depressed commercial rental market all combine to drive down valuations for these types of properties, Counci Imember Probst commented that apparent I y the Ci ty has no voice in the market va I ua ti on reducti on process. Pos t confirmed that the City is not involved in the process and most market valuation reductions are settled out of court. Council member Malone commented that the Council has been watching this trend for several months, and the effect of reduced commercial and industrial valuations is beginning to . have a drastic impact on the City. He emphasized that when there is a significant market valuation reduction on a commercial or industrial property, the ensuing loss in tax revenue is substantial, and since there is no other means to . Arden Hills council 5 September 13, 1993 recoup the loss in tax revenue, all other taxpayers are affected by having to share the additional tax burden. Malone commented that Arden Hills operates on a very tight budget, but despite that fact, citizens will notice an increase in their tax bills., to cover lost tax revenue resulting from commercial and industrial valuation reductions. DISCUSSION REGARDING POSSIBLE ASSESSMENTS RELATING TO ARDEN PLACE DRAINAGE IMPROVEMENT & CONSIDERATION OF RESOLUTION #93-44 Mayor Sather recalled that the City conducted hearings on the matter of Arden Place drainage in the past, but no improvement project was ordered due to citizen objections. He noted that Council recently instructed staff and City engineers to revisit this matter and determine how best to improve the drainage situation surrounding the Arden Place neighborhood. Public Works Director Winkel reported that the City Engineer . has updated the feasibility study of the Arden Place neighborhood, which was originally prepared in 1991. He added that various options for assessing a drainage improvement project for this neighborhood have been outlined, and staff is seeking Council direction as to assessments. Councilmember Probst noted that the Council has initiated the public hearing process in the matter of Arden Place Drainage Improvement of 1993 within this evening's consent calendar. He commented that the drainage problems of this neighborhood have not and will not simply go away, and he believes the City must go forward with a project. He suggested that Council consider a cost sharing formula whereby 50% of the project cost be paid by assessments and 50% be paid by the City's storm water management utility. He further suggested that the lion's share of the portion to be assessed be contributed by the owner of 1553 Arden Place, since the source of the problem appears to be that this drainage situation should have been corrected prior to development of 1553 Arden Place. Council concurred with Probst's general philosophy regarding paying for the project. Councilmember Malone emphasized that the storm water management utility was only recently established; in the past it was not available as a optional means of paying for a project of this type. Malone recalled that there were several properties proposed to be assessed . when this project was considered in the past. He commented that 1553 Arden place and 3487 and 3505 Ridgewood should defini tel y be assessed a portion of the cost of the improvement since they undeniably receive benefit. Arden Hills Council 6 September 13, 1993 . Mayor Sather commented that all potentially assessable property owners need to be notified of the potential assessment. Sather suggested, and the Council concurred, that the amount on notices should reflect 100% of the estimated project cost. sather commented that doing so would give the Council room to negotiate. Administrator Person reminded that the amount listed on notices may be reduced but not increased. Warren McGuire, 1553 Arden Place, stated that although eight homes were previously identified as contributing to the drainage problem, six of those owners objected to being assessed based upon the argument that their properties would not benefit from a project. He added that it would be a waste of time for the City to attempt to assess those six property owners because, al though they are supportive of correcting the drainage problems, they have in the past clearly stated their position that they would bring a suit against the City if assessed, which could delay the improvement indefinitely. Regarding the degree of benefi t to particular properties, . McGuire questioned whether his property at 1553 Arden Place would receive more benefi t than property at 3505 Ridgewood. He recalled that Dale Noyed of 3505 Ridgewood has filed complaints with the city for several years regarding drainage problems affecting 3505 Ridgewood. McGuire noted that in high water events, about one-half of Noyed's yard floods while only a small portion of McGuire's property floods. Councilmember Malone said while he appreciates MCGuire's comments, the question of paying for this project still remains unanswered because although the Council has the power to decide the formula, there is a question whether the taxpayers of the entire City, through the storm water management utility, should pay for a project which benefi ts only a particular neighborhood. , MOTION: Malone moved, seconded by Aplikowski, to adopt Resolution 93-44 Determining Assessed Cost of Improvement and Ordering Preparation of Proposed Assessment Roll in the Matter of Arden Place Drainage Improvement of 1993, and Setting an Assessment Hearing at 8:00p.m., October 12, 1993. Motion carried unanimously (4-0). . . Arden Hills Council 7 September 13, 1993 COUNCIL COMMENTS Announcements were made that 1) The Rotary club has expressed an interest in speakers for their meetings to present messages of general interest, and 2) Mounds View High School is conducting "brown bag" seminars on "The Life of Public Officials" and speakers for these seminars are being sought. ADJOURN MOTION: Probst moved, seconded by Aplikowski, to adjourn the meeting at 8:16 p.m. Motion carried unanimously (4-0). Thomas R. Sather, Mayor Dorothy A. Person, Clerk Administrator NOTICE OF MEETINGS: . The next regular Council meeting will be held at 7:30 p.m. on September 27, 1993 at City Hall. . CITY OF ARDEN HILLS Rl\MSEY COllNl'Y, MINNESOrA . RESCILt1l'ION ro. 93-45 RESOLUTION }b,;Vl..IlU!'G LIQUCR LICENSE ro. 5 ISSUED TO CIIARLIE CHUNG, IN::. WBERElIS, on the 25th day of January, 1993, the city of Arden Hills issued an intoxicating on-sale liquor license to Charlie Chung, Inc. d/b/a/ the Great lake Restaurant which was located at 1310 West County Road E in the City of Arden Hills; and WBERElIS, Arden Hills City Code Section 3-45 requires that certain liquor license fees be paid as a =rrlition of licensing; and WBERElIS, Charlie Chung, Inc. was notified-by =espondence dated the 3rd day of August, 1993, that its liquor license fees for the se=nd and third quarters of 1993 had not been paid; and WBERElIS, Charlie Chung, Inc. was notified by =espondence dated the 14th day of September, 1993, that the City Council would =nduct a hearing on the 27th day of September, 1993, in order to consider the revocation of the Char lie Chung, Inc. liquor licenses clue to nonpayment of license fees; and WBERElIS, the City Council conducted a public hearing on the 27th day of September, 1993, and received comment fram all those who appeared and wished to speak in regard to the licenses issued to Charlie Chung, Inc.; and . WBERElIS, the City Council has detennined that Charlie Chung, Inc. has not paid the following applicable liquor license fees: a. Quarterly license fee in the amount of $1,100.00 payable on or before the 31st day of March, 1993. b. Quarterly license fee in the amount of $1,100.00 payable on or before the 30th day of June, 1993. N:JIi, THEREFORE, BE IT RESOLVED that the Arden Hills City Council hereby revokes License No.5 issued to Charlie Chung, Inc. on the 27th day of September, 1993; and BE IT FURl'HER RESOLVED that the City Administrator is hereby directed to notify western surety Company that the corrlitions attached to surety Bond No. 41790390 have been violated and that the proceeds of the bond shall be submitted to the city of Arden Hills for payment of delinquent liquor license fees including such penalties or other charges as may be provided for by applicable laws. P1\SSED AND AuJI:''.I:&J BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27TH Dl\.Y OF SEPl'EMBER, 1993. Thomas R. Sather, Mayor . ATrFST : Dorothy A. Person, City Administrator . BID/QUOTE RESULTS Compact pick-up Truck: Dealer Price Polar Chev $12,767.00 Rosedale Chev 13,664.96 Midway Ford 13,068.00 Me Carthy's GMC 14,794.98 Iten Chev 12,,791.58 Boyer Ford 14,328.00 Cut-Awav Van: Dealer Price Polar Chev $14,239.00 Rosedale Chev 16,547.23 Midway Ford 15,436.00 Me Carthy's GMC 17,865.67 Iten Chev 14,282.98 Boyer Ford 16,768.00 . Van Body: Dealer Price L-Z Company Inc $ 9,227.00 - Body 2 ,638.00 - Optional Equipment $11,865.00 Front-End Loader: Dealer Type of Tractor Price Ziegler Co caterpillar 928F $92,418 Midwest Machinery John Deere 544 G 79,496 St.Joseph's Equipment Case 621 B 73,850 * All total prices for front end loader includes trade-in of John Deere 544 b loader. ** Sales tax is not included on any of the above listed equipment. . DW:09/23/03 , CITY OF ARDEN HILLS . MIHlRl\NOOM TO: Mayor and counci '""""hA"'9 FIlCH: Dorothy A. Person, city 1ldministrator DATE: SeptAnhAr 24, 1993 SllBJEC'l': City Hall needs As you know, the work envirorunent for City Hall staff and current storage needs have been inadequate for quite sameti1ne. The following corrlitions need to be addressed: 1) The high visibility and public accessibility positions are not located near the public. 2) The ability to work closely together in cammunications with inter- related positions is extremely limited. 3) Confidentiality is extremely limited for certain positions. . 4) Official City records have greatly increased. staff has reviewed records and during the past year has made strides to reduce record space needs per the Government Records and Retention guidelines. This is a continuing project, and the requirement to retain additional records of City services are demanding more space. In essence, our efforts at increased effectiveness are hampered because of physical work site layout which is illogical and unnatural. The City has also postponed any changes to the current site because of an anticipated move into a new City Hall pending a final site. This move =urse has not yet happened. staff realizes that this may not occur for 2-3 years. There are several options to obtaining additional work space for the next 2+ years. Options #3 (a) and #3 (b) would displace the current Council meeting location. 1. Rent terrporary office space off-site. ($l,OOO+- average monthly rent) . 2. Add additional city Hall space such as a modular unit ($3,700 year or between $225 and $250 month for a 12 I x 60" unit). 3. utilize current space within city Hall. a. Add 2 office enclosures, enclosed work space for 3 offices, (Administration and Accounting) . Quotes received at $15,000+- including a conference room. b. utilize existing offices, partially enclose Council counter . area and utilize workstations, no conference roam except Public Works lunchroom. ($2,000-$3,000) . In the event that the current Council Charober area is able to be utilized, alternative space for Council and Planning Conunission would be needed. Attached is additional information regarding research on possible meeting locations. I would recommend that outside rental not be =nsidered, primarily due to cammunication issues. Least expensive option: 'Ibe minimal changes to the current Council Olambers and Recreation offices are by far the least =stly, bIt the trade off is in the noise and traffic factors and having to move the Council meeting location. Modular unit: This mid-expense option would' allow the Council to remain at City Hall for meetings, however, roof runoff fram City Hall would need to be addressed. The current backdoor located in the Council Charobers, =u1d be the connection point, however, this arrangement would cover the two windows on the south. A "T" shape addition would reduce one of two offices available in the unit. Remodeling of current space: While being the IlIOSt expensive option, this option provides the best noise and traffic control, leading to the best situation for productivity, and providing the additional storage need<?cl. DAP:rk . . - ----.- . . M omle and modular Imildings can be used . Institutional: Modular prisons, dormitories, reere- for many applications in virtually any ational facilities, government offices commercial market. . Commercial: Modular banks, post offices, gift . Construction: job-site offices, sales offices shops, restaurants . Education: Momle and modular classrooms, . Medical: Medical centers, clinics, day care centers, lilJraries, cafeterias, administrative offices, day care reha6ilitation facilities, administrative space, centers, senior care facilities doctor's offices . Industrial: In-plant offices, administrative space, . Special events: Momle offices for media coverage, laboratories, guard-hauses first-aid stations, food service, restrooms . CONSTRUCTION On-site, on-time, GE CaPital Modular space momle construction offices are equipped with heating, air- conditioning, fluorescent lights, electrical systems, . and floor and wall coverings. With over 30, 000 Imildings in aur momle office inventory, Modular space can quickly and conveniently provide a stock or customized Imilding for your needs. - ----..-- . MOBILE OFFICES 8', 10', 12' wide and more, Modular Space momle offices provide room for virtually any application- job-site offices, in-plant laboratories, disfJlay centers, change rooms, guard houses, emergency offices, spe- cial events and more. A model center is located at each lJranch so Ihal you can choose the light model for your needs. Our inventory allows us 10 deliver equiPment wilhin 24 haurs. I.;I)(&,O "'./-";f..r-.;z"", ""." """"-..:lyr$ , . ]' v -- 0", ): ~ IS . . - ~ , :;.. ~ -{: r1> I ! "<l I , \;) ~ t7 ; ~ I -, / I - 11> ~ j ... rti -, , . r e~I" , . . ~...."" "'. . c. 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I , ! . .r \ '0 . - ~'. ~ I I ~' I I , I I ------ -- ",~ ] --, .. :)...,~~ 1: ,~ --7, ,- 'b ., , / {f d. ... I:) I ,"'-' " ~ ~ I " 1 ' , ~ " " + ~ '- r-> , ^ - ~ , j , ~ -%, JiI, ! -\. +.!-- " w " ~ ;,. (J , I L '- "" " ~ .,. I , " " I 9 <II '^ .. 'I> ~ ~ ("""'q~..;../:S. I I ., " CITY OF ARDEN HILLS MEHEANDUM . TO: Mayor and eounci l-hP1:'s FRCI!: Dorothy Person, city 1ldministrator DATE: September 17, 1993 SUBJECT: Possible Locations for eouncil Meetings I have completed my research of available ~ting room for council meetings with live cable excess and my findings are: A. Other cities who have approved use of Council Chambers. . Shoreview - would charge for overhead cost, cable. . New Brighton - no charge, cable B. League of Minnesota cities No cable and roam availability difficult C. Other Public Buildings . Mounds view High - cable access, the School District reserves the right to "bump" if they need space. . Valentine Hills Schocl - Per cable Commission they have live cable access, h.It the school is unaware they have this service. . Again, they have the right to "bump" if space is needed for School needs. . The Arden Hills library - No room availability. Per cable Commission they have live cable access, rot they also are unaware they have this service. . Fire station #1 - has cable, fire call may take place. Safety issues with parents bringing children to meetings and leaving children unattended and they climb on Fire equipment. D. Other Private Buildings Per the cable Commission, private businesses do not have the INET system (the live cable service) . land O'Iakes, Control Data, MSI, Ramada Inn, Bethel, or Presbyterian Hames ll'aY otherwise have room availability . E. Army Reserve Center - They =ently do not have the INET hookup, rot there could be a possibility of hooking them up to the system. Classrooms are available for one monthly Council meeting date, rot would have to be in the gym on the other monthly Council meeting date. DAP:rk . 'i".""~.'l '" 1 0 "'II - i. '" "'I ., " ., '';:;;'''1:' In <0 CO) (0 f'o. "T <:r C) "~.;.,.., ~ m ~ ~ d ml ~ m ., 5', NI I'- 0 "'I '" "'I '" " co ~.~: ~I .. ;1 ; ~ ~ ~ ~ * ~',,' I . 111511 I I, w~ . I I '';'''''' ~I - N - &l '" - ~ -I I"".)".", ,- ~I" '" ~;':~" '" ('IJ en (r) It) I,() Lt) . ";W (1')1 I,() ("') v (0 0 "{...u ~ . _ _ . ~ . . CO l'.:>>~: ~ eel l.") It) co I'-- N ''It ..,. II,....' N'" -,' I'- I'- 0 '" ., '" _. .,:;'~ t\I 1"-0 to) OJ ..- ~. o::r Ii) (::' 'r::~ .. ~t ..- ..- ~ N ... ~ EiliY ..,.. -ffl f:Ro fh CD It}J .. .:&W ~ v v Ln C'lJI C") NO,... a~C':)~"'1;~'o:t:~~~.... ~jel.~' ~ ~ N 0 ~ Ln m U') Q wo.::,':' ('J (') C\l -ffl ..- - .- 'R ..- ~ ~ ~ · ~ * ..- '~R" * .. =~~.,:-: 'trim :::}:..;~m 10....1 161' ;:!: ,::: 181 ~ ~I' ;;; ill g .- eWW a) 0:%). 0). M" ~ 0)., 0). 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St. P,l1Il, MN 55101.1631- St. Paul, MN , ate Permit No, 7029 I I i, , , ------.-_. - ------ .---"" DOROTHY A PERSON 15391 r- CITY ADMINISTRATOR CITY OF ARDEN HILLS 1450 HWY 96 AROEN HILLS MN 55112-5140 . . . - - - - - - - .- j METROPOLITAN DEVELOPMENT AND INVESTMENT FRAMEWORK ;;~;T;-'1t~~ PRINTED ON RECYCLED PAPER , September 1993 :". ECONOMIC STRATEGIES . Family incomes adequate to the preliminary recommendations SHAPING UP provide a reasonable IMng standard. of the Council's Regional Blueprint . Prudent capital Investment In the and proposals of the Minneapolis Regional economic strategies for region to ensure economic renewal Chamber of Commerce, the and competttlveness. the Blueprint are coming into . Improved employment and Minnesota Higher Education sharper focus. economic opportunity for all cttizens. Coordinating Board and others. A .is issue of the Update looks at a . A diversified Industry mix to panel cushion the regional economy trom next . general approach to economic shocks and national business cycles. provid development in the region. event. Tactics to achieve the goals: The Update also discusses the objectives that should guide efforts . Promote a more competitive to redevelop and revitalize the older regional economy. Promote economic parts of the region. More specific development at the 'grass roots,' chip action steps will be developed later. ~ at regulatory and tex-related business.cnmate Issues, and examine 40r1Wf9~ a new phase In wa!fS to share regionally the benefItS of tIi lueprint's evmepmflfll. More economic development. ' The Regional. j' Blueprint:.'<'~the .... information on page 2. --__ . Provide high-quality, cost. .... effective public facilities thet support Development and-ilnvestment ! d~opment, such as transportation. FrameWork.... is the Council's plan ... .. . ~~ntrate educational efforts for guiding the timing and location on Imp Ing the quality of the labor of new. development. It is also a tool . GOVERNMENT force. Brfn~lness and educators to maintain and revitalize the older "FOUNDATIONS" SUPPORT together to devX approaches to areas of the region. ECONOMY meet tralnlng nee . Start collaborative efforts In job tralnln^,81 Include The Council expects to complete a An approach to strengthening the transportation, day care~d work new draft of the Blueprint for public readiness. discussion by December 1993 and region's economy was unveiled last . Tergat public fundlngl\P get the adopt II' final version next spring. month to the Economic Strategy most velue from Investments. Include The Council Is looking at managing .sue Group. areas wnh severely declining "'party suburban growth, encouraging values, areas 'In transnion,' are~ redevelopment and reinvestment Underlying the strategy Is the notion needing environmental cleanup, where it's needed, promoting jobs that the region's economic Mure is populations In need, and relnvest"\nt and economic growth, and based on a vital. market-driven In aging Infrastructure. managing regional facilities that . Develop regional economic \ support development If you're private sector. Government's role is to invest in the foundations on goels end monitor progress. Interested in helping develop the which the economy needs to grow. I Blueprint, please call Vivian Ramirez Those include a well-educated work on the Council staff at 291-6594. force; an infrastructure that serves I current and Mure business needs; . REGIONAL ECONOMIC I a stable, equitable tax system; and CONFERENCE THIS FALL a well-balanced regulatory system, I . HOW YOU CAN .ere are the strategy's goals: Ideas for strengthening the J PARTICIPATE region's economy will be . Sustained, above-average discussed at an upcoming . If you don't already receive this economic growth, consistent wtth conference to be hosted by the J newsletter, we can add you to our environmental protection. Council and several other I Update mailing list. . Intematlonally competnlve levels of organizations. The half-day . You're welcome to attend the productivity growth. session, to be held in late Oct?per meetings of the Council's issue or early November, will spotl)ht cont. .I METROPOLITAN DEVElOPMENT AND INVESTMENT FRAMEWORK .I ------ ---.---- --"'-'1 ~ ',~ ~ '.'; '''; , groUps (see calendS/) and take part Build a climate of cooperation and septe~ber 15, noo11-2:30 p.rn., In the discussions. collaboration among public, private I . . We can regularly send you the and nonprofit aectors. Encourage Redevelcl!:'ment/Relnveatment Group : age!1das and Information materials understanding 01 each other's needs - working session 10 discuss ' I, .'. fo(the Issue group meetings. and constraints. strategy an6~licy options. Please call . Addre.. the Isaue of for location. , .' If you have questions or concentrated poverty end the need September 1}, 3:30-5:30 p.m., _. co~ments, you can talk to group to provide opportunhlea for housing, : members and staff coordinators employment and tralnlng. Economic Strategy Group (tentative) " i hsted on this page: . Bslance expsnslon of urban - discussion or potential ','1 Infrastructure Investments whh Implementation steps; selection ot , Urban SelVice Area Group - Council reinvestment needa. preferred steps. · Members Cerol Kummer and Mel)' H. September 20, nBo11-2:30 p.rn., Smkh (co-chalrs), Roger Scherer, Bill The Redevelopment/Reinvestment Schreiber, Sondra Simonson, Julius Group will be filling out the details Redevelopme::ilelnvestment Group Smfth and Steve Wellington; and Elsa of the strategy this month. - working sessl to discuss Batlca (Mlnorfty Issues AdvlsOly strategy and poli. options. Please call Committee). Slaff coordlnators: John for location. Kari (29t~) and Ana Moreno (291- 6601). ,. September 21, 9 p.m., , Urbsn Service Ares Group - final ." Redevelopment/Reinvestment Group . BLUEPRINT PROCESS revlew 01 recomf.endatlons for the - Councn Members Martha Head ENTERING NEW PHASE urban service ar a to be considered by and Dede Wolfson (co-chalrs), David Committee 01 ~e Whole. . H8J1ley, Craig Morris, Esther Newcome In September, the Issue groups are and Dottie Rletow; Kevln Munoy and September 22, nool1-2 p.m., Saulala Mall (Mlnorfty Issues AeMsol)' concentrating on developing Redevelopnft!rlVRelnvestment Group Committee): Larry Blackstad (Metro policies and strategies to deal with - final revr of recommended HRA AdvIso1y Committee). Slaff the Issues they've discussed over Implement Ion steps to be considered coordinators: Joanne Berron (291- the past several months. by ComQ'lttee of the Whole. 6385) and Guy Peterson (291-6418). In October, the discussions will shift Se~llmber 22, 3:30-5:30 p.rn., Economic Strategy Group - Council from the Issue groups to the Eco~omlc Strategy Group - final Members Patrick Leung and Barbara Council's Committee of the Whole reO\ew of recommended economic , Bulls WIlliams (CO-Chalrs), Terry (see calendar). The Committee of , goals andlmplsmentatlon steps 10 be Flower, Kevin Howe and Sondra the Whole will review the proPOSalS; considered by Commlttea of the Simonson: Lou Fuller and Lester Whole. Collins (MInority Issues AeMsol)' of the Issue groups and decide on Committee); Terry Schneider the strategies and Implementll\l& September 28, 7:30-9 a.rn., (Transportation AeMsol)' Board). Staff steps that will go Into the ",glonal Regional Investment Group coordinators: Bill Byers (291-6322) and Blueprint.. , (tentative) - continued discussion, ""ii""- , K necessary, of issues from Sept. 14 , meeting. Re eslmenl Group - -- -- Co bel8ll<ev~owe and _ - OCTOBER Roger erer (co-ch rsl, m!ve - Weftlngton, Barbara BullS Williams and Dede Wolfson. Staff coordinators: MEETING CALENDAR Richerd Johnson (291-6549) and Pat Pahl (291-6392). . . DIRECTIONS SET FOR REDEVELOPMENT STRATEGY The Redevelopment/Reinvestment Group Is developing a strategy based on the following objectives: SEPTEMBER . Terget dollers for redevelopment -.. . 10 'evellhe playing field' for ereas that September 14, 7:50-9 8.m" need redevelopment. For example, Regional Investment Group - allow expanded use 01 lax-Increment discussion 01 Issues related to the financing where ft's needed most and Council's oversight of regional restrlcl lis use where the need isn't as agencies, a unified regional capftal greal. Investment program and procedures . Reclaim and adapt neighbor- for reviewing special one-of-a.klnd hoode 10 relaln and attract residents. facllnles wfth major potential Impacts Take actions that make neighborhoods on the region. healthy-where residents feel safe and conftdentln the erea's Mure. September 14, 4-8 p.rn., . Set redevelopment objectives Urban Service Area Group - consistent whh community goals end discussion of poncy directions and market realhles. Tailor solullons Implementation steps for the urban according to neighborhoods' and service erea . cftles' assets, needs and obJectives. METROPOLITAN DEVElOPMENT AND INVESTMENT FRAMEWORK . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION 93 - 44 A RESOLUTION DETERMINING ASSESSED COST OF IMPROVEMENT AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL IN THE MA'ITER OF ARDEN PLACE DRAINAGE IMPROVEMENT OF 1993 WHEREAS costs have been determined for the Arden Place Drainage improvement consisting of a contract price of $15,800.00 and expenses incurred or to be incurred by the City in the making of the improvement in the amount of $3,950.00 for a total cost of the improvement of $19,750.00. NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Arden Hills, Minnesota: 1. Based upon the City Assessment Policies, it is determined that the portion of this improvement to be paid by the City and not assessed to benefitted properties is $ -Q- 2. The portion of the cost to be assessed against benefitted properties pursuant to the Arden Hills City Assessment Policies shall be $19,750. . 3. The assessments shall be payable in equal annual installments and shall extend over a period of five years, the first of the installments to be payable on or before the first Monday in January, 1995, with interest at the rate of 8.0% per annum from the date of the adoption of the assessment resolution. 4. The City Administrator with the assistance of the Project Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land, without regard to cash valuation, as provided by law, and shall have available to the City Administrator's office a copy of the proposed assessment roll for public inspection. 5. Upon completion of the proposed assessment roll, the City Administrator shall notify the Council and schedule a public hearing upon the proposed assessment, causing notice of the hearing by publication and mail to be made at least two weeks prior to the hearing. 6. A public hearing shall be held before the City Council on the proposed assessment on the 12th day of October, 1993, at 8:00 o'clock p.m., at Arden Hills City Hall. Passed and adopted this 13th day of September, 1993. Thomas R. Sather, Mayor ATIEST: . Dorothy A. Person, City Administrator 026-1003."'P S2().026-20 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA . RESOLUTION NO. 93-46 A RESOLUTION ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MATTER OF THE 1993 ARDEN PLACE DRAINAGE IMPROVEMENT WHEREAS, pursuant to Resolution 93-43, competitive bids were solicited and received for the 1993 Arden Place Drainage Improvement as set forth in the bid tabulation attached thereto and incorporated herein by this reference; and WHEREAS, the city council has considered the amount of the bids and the responsibility of the bidders and determined that Jedlicki Construction of st. Paul, is the lowest responsible bidder; WHEREAS, the following list of contractors and their bids were received by the City of Arden Hills on September 27, 1993: Jedlicki Construction Co, Inc. $22,510.00 Bituminous Consulting & Contracting 23,005.00 Ro-So Contracting, Inc. 30,840.00 Palda & Sons, Inc. 39,585.00 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of Arden Hills, Minnesota: 1. The Mayor and City Administrator are authorized and directed to execute, on behalf of the City, such contract with Jedlicki Construction Company, Inc. , as is approved by the City Attorney for the completion of the 1993 Arden Place Drainage Improvement according to the approved plans and specifications designated in Resolution 93-43. 2. The City Administrator is authorized and directed to forthwith return to all bidders the deposits made with their bids upon execution of the contract above specified. PASSED AND ADOPTED BY THE CITY COUNCIL OF DEN HILLS THIS 27TH DAY OF SEPTEMBER, 1993. THO ATTEST: . . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 93-47 A RESOLUTION AMENDING RESOLUTION NO. 93-44 DESIGNATING COST TO BE ASSESSED IN THE MATTER OF THE 1993 ARDEN PLACE DRAINAGE IMPROVEMENT WHEREAS, pursuant to Resolution No. 93-44, the Arden Hills City Council determined that the City would assess $19,750.00 against benefitted parcels in connection with the 1993 Arden Place Drainage Improvement project; and WHEREAS, the city Councils' determination was based upon estimates received from the City Consulting Engineer as opposed to actual bid receipts; and WHEREAS, the city is now in receipt of bids for the construction of the 1993 Arden Place Drainage Improvement Project; and WHEREAS, the actual low bid received and the project cost approved by city Council is increased to a total anticipated cost of $28,137.50; . WHEREAS, the actual cost including overhead is the amount of $28,137.50; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. That Resolution No. 93-44 is hereby amended to indicate that the City council has determined that the assessed cost for the 1993 Arden Place Drainage Improvement project will be in the amount of $28,137.50; and 2. That the city Administrator with the assistance of the Project Engineer shall recalculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land, with regard to cash valuation, as provided by law, and shall have available to the City Administrator's office a copy of the proposed assessment roll for public inspection. 3. That in all other respects Resolution No. 93-44 shall be in full force and affect. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27TH DAY OF SEPTEMBER, 1993. . THOMAS R. SATHER, MAYOR ATTEST: DOROTHY A. PERSON, CITY ADMINISTRATOR . CITY OF ARDEN HILLS MEHlRANDUM TO: Mayor and City Council FRCK: Dorothy Person, City 1ldmi.ni.stra.tor DATE : Sept~hPr 27, 1993 SUBJB::T: 'l'Cl\AP to Host Family walk & Hike Oay - October 23 last week I met with the group POSE (Preserve Open Space Environment), the city was asked to assist in the attached ''Walk & Hike Day". Both Dennis Probst and I agreed that this type of cooperative effort is inp:lrtant. The attached is for your information. DAP:rk =: Department Heads Attachment . , .;, ~_.._- _" .. ._>.. " ,~_' L.~Y, ~ , CONSULTING ENGINEERS . Maier Stewart & Associates Inc. September 27, 1993 File No. 520-026.20 Honorable Mayor and City Council City of Arden Hills 1450 West Highway 96 Arden Hills, Minnesota 55112 RE: ARDEN PLACE DRAINAGE IMPROVEMENTS BID OPENING Dear Mayor and City Council: The City of Arden Hills received bids for the referenced project on September 27, 1993. . Enclosed is a tabulation of bids from the opening. The bid opening resulted in the following: The City received, by 10:00 a.m., four bids. The contractors' proposals ranged from a low bid of $22,510.00 as submitted by Jedlicki Construction Company, Inc., to a high bid of $39,585.00 as submitted by Palda & Sons, Inc. The engineer's estimate for this work was determined using the mean bid from 1992 and a 4% inflation factor. This resulted in an estimated cost somewhat lower than the four bids. This might be attributable to the fact that the Contractors have a substantial amount of work to complete through the fall and also that on a smaller scale project such as this, bidding can sometimes be somewhat erratic. I The lowest three bids for this project are presented is Sections I, 2 and 3 of Schedule 1.0. The three low bids were as follows: , i . 1959 SLOAN PLACE, SUITE 200, ST PAUL, MINNESOTA 55117 612.774-6021 9600 SHELARD PARI<WAY. SUITE 102, MINNEAPOLIS, MINNESOTA 55441 612-546-0432 . Equal Opportunity Employer Honorable Mayor & City Council . September 27, 1993 Page Two CONTRACTOR BASE BID PROPOSAL Jed1icki Construction, Inc. $22,510.00 Eden Prairie, MN Bituminous Consultants, Inc. $23,005.00 Anoka, MN RO-SO Contracting, Inc. $30,840.00 Centerville, MN The project might possibly be completed at a more competitive cost if included in next years Street Maintenance and Improvement Project; however, this cannot be assured. The low bidder, . Jedlicki Construction, Inc. of Eden Prairie, Minnesota, has completed several similar projects and have provided performance equal to or above the accepted construction standards. We find Jed1icki, Inc. to be a responsible and competent contractor and would recommend that they be awarded the contract for the Arden Place Drainage Improvements. Recommendations Based upon our analysis of the contractors' submittals and the results of our investigations, we make the following recommendations for your consideration: The City of Arden Hills should note acceptance and receipt of all four drainage improvement bids. If approved by the Council, the City should award the project to Jedlicki Construction, Inc. . Honorable Mayor & City Council . September 27, 1993 Page Three All conditions and transactions as noted herein be subject to review and input of the City Attorney. If you have questions or require further information regarding the Arden Place Drainage Improvements, please contact our office. Very truly yours, MAIER STEWART & ASSOCIATES, INC. . Gregory J. Stonehouse GJS:db . "~I ilI- ~ro!IJ . ~; CIlCII"'ColI~"'" .....atO...WW.... Pat m; ~~I j~~ ~~ I ~~i8~~1 i ~!~im~~~1 ~ ..Ill.... :;l::! 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CITY OF ARDEN HILLS . 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 93-48 PROCLAMATION "SHARE YOUR CHAIR" MONTH OCTOBER 1993 WHEREAS, there are 225,000 people in the Twin cities metro community who have physical disabilities and countless others who have temporary disabilities due to accidents, surgery or illness; and WHEREAS, many of these members of our community require mobility equipment such as walkers, wheelchairs, crutches and/or other assistive equipment to maintain their independence; and WHEREAS, the Goodwill/Easter Seal Equipment Loan Program . responds to the community be receiving, repairing and loan assistive equipment at no cost to those unable to purchase or rent their own; and WHEREAS, Goodwill/Easter Seal and Firstar Bank of Minnesota have partnered to collect this needed equipment through the Share Your Chair campaign by soliciting donations from the community at large; NOW, THEREFORE, BE IT RESOLVED I, Thomas Sather, Mayor of the City of Arden Hills, do hereby proclaim the Month of October 1993 as "SHARE YOUR CHAIR" Month and urge all community members to support this worthwhile program which maximizes independence for individuals when they have a need. PASSED AND ADOPTED BY THE CITY COUNCIL OF HILLS THIS 27TH DAY OF SEPTEMBER, ~993. TH ATTEST: A#2c;zZ?*~/9-C^-- DOROTHY A. PER& , CITY ADMINISTRATOR . c/ PHONE: [6121 633.5676 . FAX 16121 633.7839 ------ " i Firstar Bank of Minnesota, N.A. ..~ ~ Richard W. Schoenke r)ros,.:il'r-:: ._;Illi ('! Chii;'i EV3c,uve IYil;:,' " ~ . Ff RST /\.R ~ ,~ ....- :,,':\ \~ ~ (? ~ September 16, 1993 q;, Mayor Thomas Sather City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 Dear Mayor Thomas Sather: During October, Firstar Bank of Minnesota will sponsor "Share Your Chair", a campaign supporting Goodwill Industries, Inc.lEaster Seal Society of Minnesota's Mobility Equipment Loan Program. This program provides wheelchairs, walkers and other mobility equipment to those unable to purchase or rent their own and is available to anyone in the greater metropolitan area. . In honor of this campaign, we are requesting that several Mayors make a proclamation of "Share Your Chair Month" in their city. These Mayors represent communities where either Firstar Bank offices or Goodwill stores are located. We have taken the liberty to draft a sample proclamation for your signature. Thank you for your consideration of this request to promote the exciting work being done by Goodwill/Easter Seal. Richard W. Schoenke President & CEO Firstar Bank of Minnesota Enclosure . ~55CI E:-,';, l'Jll1 Sll,;f;[, S'd!; :;:i8C Bluornll-,qton, f'v11I'1'":'"'' ;j ;:;::,J):,: 612i8c'54~') " ~ PROCLAMATION . WHEREAS there are 225,000 people in the Twin Cities metro community who have physical disabilities and countless others who have temporary disabilities due to accidents, surgery or illness; and WHEREAS many of these members of our community require mobility equipment such as walkers, wheelchairs, crutches and/or other assistive equipment to maintain their independence; and WHEREAS the Goodwill/Easter Seal Equipment Loan Program responds to the community by receiving, repairing and loan assistive equipment at no cost to those unable to purchase or rent their own; and WHEREAS Goodwill/Easter Seal and Firstar Bank of Minnesota have pannered to collect this needed equipment through the Share Your Chair campaign by soliciting donationsfrom the community . at large; NOW, THEREFORE !, Thomas Sather, Mayor of the City of Arden Hills, do hereby proclaim the Month of October 1993 as "SHARE YOUR CHAIR" Month and urge all community members to suppon this wonhwhile program which maximizes independence for individuals when they have a need. . ~O"''''''''~r:>,- :ii~'<:""':ii~ :ii":;'> 0Q'''O'o> "O."rno o~n=o~b ~OC~.< ~~oo ~~c~ COOOo .. .cr'oop....o~c g(tlC::l(""l-~' ::r'....,..('O ~ I-f~ I-foo~o C S,~ ~ ~ -0' ~ c: ~ I-f &. =:r"::r 1t g-~; (""1-:;:' &~ g..~'~' ~ ~ en '<:....~~('D3." . 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(! t CoU'~' ~ @ Cfj) Jl Independent School District No. 621 ~ NR4-..d<J . tt~Jll ~2~~~~~~C.!~~~~ School Board September l7, 1993 JoeIlen Johnson ~>7. \) \993 Chair Richard Pollak RE-CE-\\JE,D St. Vj~ Chair Mary Wltucld Cleric Harold Kurtz Treasurer Suzy Kaiser Mayor Tom Sather Dire.ctor City of Arden Hills David Stimpson 1450 West Highway #96 Dire.ctor Arden Hills, MN 55112 Lynda Thorland Dear Mayor Sather: Dire.ctor On behalf of the Mounds View School Board I invite you to tour District #62l schools which have undergone construction and renovation over the summer months. Work on these buildi'ngs is the . result of the successful 1992 bond referendum. The tour is scheduled for September 28, 4:30-6:15 p.m. beginning at the District Service Center, 2959 North Hamline Avenue. We hope you will be free to join us. Sincerely, Mounds View School Board YV\.J~~ M. Joellen Johnson, Chair MJJ:dh . Serving the communities of Arden Hills. Mounds View. New Brighton. North Oaks . Raseuille . Shoreulew. Vadnais Heights Equal Opportunity for Education and Employment . "A Taste of Po/and" Thur,w/ay, October 28, 1993 Shorel'iew Community Center Socia/ Hour: 6:00 p.m. Dinner: 7:00 p.nL . $25 Donation October is National Polish Heritai<e! MOllth Ce!Ie!brate this occasion with 11.1' by elljoyilli< all e!vellini< of au the/l tic IJolishfood frol11 our Sister I.. 'ity. Zawiercie, Po/and After dinller, experiellce the excitel11e/1t 'if Po/ish ente!rtainl11e!/11 as the! colOJ.ful Dolina Dancers perform to Polish music. lhe evening coneludes with a variety of door prizes, ineluding 1\1'0 /'Ound-/rip airline ticket,l' donated by K[M Royal Du/ch Airli/les. . - - - - - - - - - - - - - - - - - - - - - - - - ~ - - - - - - - - - - - - - - - - - - - Please reserve tickets by October 20. ('al! .J]<J-33<J<J or 481-0078; or retum this re,lpOllse card with paYl11ent 10 Ihe address helow: "A Itlste of Poland. " -1505 Birch Ridge Road. Vadnais Heii<hts, MN 55127 Make checks payahle to Sister ('i/y Associa/ioll 'if Shore view, [IIC, Pri/ll additional names of guests on the back side. Reserve Places at 825 Dona/ion Per Pla/e NAMX ADDRESS ('/JY. Z/I' PHONH l/,yolI ('mlllo/a/le!nd, a lax'lkductihle cOII/rill/llio/l \l'o/lld be! gre!a/ly apprec/(//e!d . CITY OF ARDEN HILLS ~ . TO: Mayor and Oaunci '''''''''-'''s FRCM: Dorothy Person, city 1ldm:inistra.tor DATE: SeptEmber 24, 1993 SUBJECT: Parks BUdget - 1994 included in staff costs During the last budget session, the increased transfer of funds to the Recreation budget was questioned ($2,492 increase). In reviewing the increases with Terry Post and Cindy Severtson, several items have caused this transfer: 1) the hours show no increase. 2) the salaries remain the same with the typical increase planned ($1,526). 3) the clerical assists at 20% of her time which was not budgeted in the 1993 session ($966). 4) in order to decrease the transfer, fees will be increased by 4.25% for 1994 programs. The discussions bring several items to further review: . 1) Should there be a percentage or flat rate max:il1lum transfer? During the past =uple of years, the fund transfer has been generally about 70%. '!his may be set as a goal or max:il1lum allowed, or a flat dollar amount may be set. 2) The effect is from the salary increases. If the city wishes to =ntinue at a specific level of transfer, increased fees or other revenue sources will continue to be followed. If the fees be=rne exorbitant compared to other cities and participation drops, we will prioritize the programs. The Council's input will be requested prior to dropping services. For instance, the Council may see a program as a priority service even though it cannot reach a break even point and therefore keep it active. =: Terry Post Cindy Severtson DAP:rk . . CONSULTING ENGINEERS Maier Stewart & Associates Inc. MEMO TO: Dorothy Person FROM: Terry Maurer ~ RE: Appeal Process for Surface Water Management Utility Rates DATE: September 14, 1993 FILE: 520-042-70 We have reviewed the letter you faxed on September 13, 1993, from A1po Petfoods, Inc., regarding an appeal of their surface water utility assessment, and offer the following comments for the September City Council worksession. According to City records, A1po Petfoods, Inc., has two parcels with a total size of 6.64 acres. As the parcels are within General/Limited Business, their assessment rate is $50.75/acrelquarter or $337.06/quarter. . The ordinance has provisions for a property owner to appeal their assessment. It is incumbent on that owner to demonstrate that the property retains some portion of their runoff. This could be done by providing a scaled map of the property that shows topography contours and areas where runoff is retained. City staff could review this information, calculate an area which has on-site retainage for a 2-inch rainfall event in accordance with the Surface Water Management Utility Ordinance, and report to the Council on the merits of the appeal. We are aware that other communities have a lengthy form requiring detailed calculations by the owner, but this seems to be an unnecessary burden, as City staff did not go to this detail to determine the assessment. A fee reduction of 20% or greater must be demonstrated. The Council would have the ability to reduce a property's assessment by a percentage equal to that percent of the property which does not produce external runoff. The reduction, of course, would be in total area, not the rate per acre. Our contact person at Shoreview, Mr. Dave Ahrens, indicates that they receive only one to four appeals each year, and that business and industrial properties that appeal have typically received an adj ustment. To our knowledge, this is the fIrst appeal the City has received. It may be appropriate to request the necessary map and information from Alpo Petfoods, Inc., provide for a staff review of the material, and make a recommendation to the City Council. We are available at your convenience to assist in staff review of this information. . TJM:tp 1959 SLOAN PLACE, SUITE 200, ST PAUL, MINNESOTA 55117 612-774-6021 9800 SHELARD PARKWAY, SUITE 102, MINNEAPOLIS, MINNESOTA 55441 612.5464132 . Equal Opportunity Employer Qe ~ Oa-'K- i.-<./ _ 042-150I.ocp Qc""o<-<..:Jl (M7"L- Tt"c~V P, Rr':-(~_/~ I I. I I I I FEASIBILITY STUDY I FOR ARDEN PLACE DRAINAGE ISSUES I SEPTEMBER, 1993 I . I I I I I hereby certify that this Feasibility Study was written by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. I ~~ 1ff/13 " '(j'aa( ) I Terry J. r Date Reg. No. 15316 I Prepared for City of Arden Hills f 520-026-10 I ----- ----------- ------- --- I I. I INTRODUCTION This feasibility study is a revision of the feasibility study prepared in September, 1991 which I investigated the drainage concerns in the rear lot of 1553 Arden Place. The revised feasibility study was authorized by the Arden Hills City Council at their August 30, 1993 City Council I meeting. The drainage area consists of approximately two acres of single family residential lots, within an area zoned R-l, single-family residential. The location of the area under analysis and the existing storm sewer within that area are presented in Exhibit One. I SCOPE I The purpose of this report is to analyze the feasibility of constructing storm sewer facilities to improve drainage from the area north of Arden Place. This feasibility report will present the I existing conditions, proposed improvements and estimated construction and overhead costs, including engineering, field staking and inspection, City administration and fiscal costs. Possible financing methods will also be discussed using the City's Assessment Manual as a guide. I EXISTING STORM SEWER . As presented in Exhibit One, a storm sewer is currently in place to drain approximately 2.0 acres of residential property, mostly consisting of backyards. Topography maps from 1974 I indicate an area (at an approximate elevation of 900 feet) exists which serves as a ponding area for storm water runoff. The existing storm sewer consists of a small catch basin that drains into a four-inch diameter pipe that flows along the east lot line of 1553 Arden Place. This four-inch I pipe connects to a six-inch pipe, which directs the storm drainage towards the south beneath Arden Place and discharges approximately 60 feet from the narrow canal serving Lake Johanna. I The entire length of storm sewer pipe is approximately 320 linear feet. No as-built records have been located; however, it is believed that the storm sewer was installed by City personnel in the mid 1960's. While the existing sewer is not totally blocked, very limited flow has been I observed at the outlet of this line. I W.F. Bauer Construction Company, Inc., built the home at 1553 Arden Place in 1989 and concerns were raised by City staff and adjacent property owners regarding the site grading and drainage and their impact upon nearby properties. Correspondence has been sent to W.F. Bauer I Construction as recently as June of 1991 regarding the adverse impact this grading and drainage has had on nearby homes since the home at 1553 Arden Place was built, specifically those at 3487 Ridgewood Road and 3505 Ridgewood Road. I {' 2 I I I. Arden Hills Public Work Supervisor, Dan Winkel, has received numerous complaints regarding the drainage issue in the area and held several meetings with property owners from the area of I concern. City forces have attempted to clear the existing sewer pipe to improve flow; however, the small diameter pipe has proven to be inadequate for the amount of water which accumulates within the three lots addressed above. I A feasibility study was completed in September, 1991 and plans and specifications were initiated then as well; however, the project was cancelled due to financial and easement acquisition I issues. Recently Mr. Johnson of 1540 Arden Place has indicated a willingness to provide the necessary easement which was instrumental in re-activating this project. I PROPOSED IMPROVEMENTS I The proposed improvements to serve this drainage area would consist of the placement of a catch basin in the rear lot of 1553 Arden Place to collect the storm water runoff. From this catch I basin, l5-inch diameter storm sewer pipe would extend south across Arden Place and continue between 1548 Arden Place and 1540 Arden Place, where it would then discharge directly into Lake Johanna. Two manhole structures would be placed, one at the catch basin location and one I on the lot line between 1540 and 1548 Arden Place for clean out purposes. Additional work necessary to complete this project would include sodding and pavement restoration following the pipe installation. It may also be necessary to relocate an existing utility pole north of Arden . Place and remove two trees along the proposed easement. I EASEMENTS AND PERMITS An eight-inch sanitary sewer is in place along the common lot line between 1553 Arden Place I and 3487 Ridgewood Road, yet no records have been located which would indicate an easement over this sanitary sewer. It may be necessary to obtain an easement north of Arden Place to construct these improvements. The plat from 1944 containing properties south of Arden Place, I called Arden Hills, does not indicate any utility or drainage easements between 1540 and 1548 Arden Place. The extent of the easement necessary to complete the construction of these storm sewer improvements is anticipated to be twelve to twenty feet of permanent easement and five I to ten additional feet of temporary construction easement. I An engineer for the Rice Creek Watershed District (RCWD) has indicated that a permit may not be necessary to complete the project as it is simply the replacement of an existing pipe. A letter will be sent to the RCWD to verify that this indication is correct prior to any construction taking I place. I {' 3 I I I. COST The estimated cost for the proposed storm sewer improvements are presented in Table One. The I estimated overhead items such as engineering, construction staking and inspection, City administration, fiscal and legal expenses have been estimated at 25 % as detailed in the City's I Assessment Manual for a project of this magnitude. These costs do not include any costs for easement acquisition. I TABLE ONE ESTIMATED PROJECT COST I Estimated Construction Cost $15,800 I Admin, Engineering, Legal & Fiscal $ 3,950 I Estimated Total Project Cost $19,750 I FINANCING The City's Assessment Manual contains text regarding storm sewer improvements and the . possible assessment of such costs. The installation of storm sewer for this project would be classified as a lateral pipe, which is defined as pipe less than 27 inches in diameter collecting localized storm water runoff. I The Assessment Manual indicates that lateral storm sewer is typically l()()% assessed against the benefitted properties on either a lot by lot or a square footage basis. Of the two methods of I assessment addressed in the City's Assessment Manual, the first divides the total project cost by the eight lots that contribute all or a portion of their runoff to the proposed sewer and the second determines the square footage of the lots receiving benefit and divides the project cost by the I total lot area. The second method, by square footage, is generally utilized in much larger watersheds; therefore, it would be most appropriate to assess the properties equally based upon a one-eighth share of the amount the City assesses. If the City were to assess the total amount I using method one, the assessment per lot to fund the project cost of $19,750 would be $2,468.75 per lot. I Additional methods of funding available to the City include sharing the cost between the City and the property owners receiving benefit from the improvements. The City may consider using I funds from the storm drainage utility fund and/or Ad Volo dollars to [mance some or all of the project costs. Table Two addresses the cost to residents based upon various percentages of City participation in the project funding. I l' 4 I I I. I TABLE TWO FUNDING ALTERNATIVES I City Percentage of Funding City Cost Associated Cost Per Lot I 10% $1,975 $2,221.88 I 20 % $3,950 $1,975.00 30 % $5,925 $1,728.13 I 40 % $7,900 $1,481.25 I 50 % $9,875 $1,234.38 I 75 % $14,813 $617.19 90 % $17,775 $246.88 . PROJECT SCHEDULE I The storm sewer improvements to serve the drainage area north of Arden Place could be completed according to the following schedule. The schedule could be abbreviated should the I City Council choose not to assess any of the project cost, thus not requiring a public hearing. I TASK DESCRIPTION DATE Receive Feasibility Study September 13, 1993 I Receive Plans and Specifications Authorize Bids I Receive Bids September 27, 1993 Set Assessment Hearing Set Public Hearing I A ward Contract October 11, 1993 I Hold Public Hearing Hold Assessment Hearing I' 5 I I I. Begin Construction October 25, 1993 I Complete Construction November 24, 1993 I CONCLUSION I The estimated total project cost of the storm sewer improvements to serve the drainage area north of Arden Place is $19,750. The project is technically feasible from an engineering standpoint. I I I I . I I I I I I I ,. 6 I >-' D PROPERTIES CONTRIBUTING au ...-. DRAINAGE ---- n 1/')(1) n,3 ...... en · · .. ....i ........lffJ ~ ~ ..... .<<>>~ ........><.... & l- . . . . . . . . . . . - ..... ........ 0:: ..:: ' . . . . . . . . .. . 8 :::> ........ . . ..... 0 ~ () t5 Q iP ~ ,545 ~ 1540 . ~R\lt~ ~\... ARDEN PL. . . (I) . ~ (jj . I / rIJiI.;,/rM EXHIBIT 1 . Maier Stewart ARDEN PLACE Ie Associates IDe. DRAINAGE IMPROVEMENTS - n . -i/,I~ -:,/- CONSULTING ENGINEERS Maier Stewart & Associates Inc. September 1, 1993 File: 520-020-70 Ms. Dorothy Person City Administrator City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 RE: RAMSEY COUNTY CONSOLIDATION ISSUES Dear Ms. Person: Please consider this correspondence to summarize our attendance at the August 2nd Ramsey County Roadway Consolidation meeting. As you know, Ramsey County Public Works has been engaged in negotiations with the City of . St. Paul and MnDOf to develop Memorandums of Understanding on roadway turnback and maintenance issues. Coincidentally, Ramsey County and individual cities have been involved in a study of consolidating services. The County forwarded to you, prior to the August 2nd meeting, a draft of its Memorandum of Understanding with MnDOf. This document proposes that Ramsey County "pick up" responsibility for several miles of State Trunk Highway and 43.25 miles of city streets (of which 36.67 miles are from St. Paul and 2.82 miles are from Arden Hills), all of which would become CSAH (State Aid funded roadways). In return, Ramsey County expects to "pass down" to individual cities 80.63 miles of County roadways, 5.44 miles of which go to St. Paul and 3.50 of which go to the City of Arden Hills). It is not clear whether the County will increase or decrease its total roadway mileage by this but, through this process, all County roadways will become CSAH rather than CR (County levy funded) roadways. The County proposes to sponsor a legislative change that will increase the Municipal State Aid mileage from its present level of20% to an increased level of25%. All 80.63 miles of County road transfers to the individual municipalities would, according to their predictions, become eligible to be included on the Municipal State Aid system, and would potentially increase a city's annual appropriation to its Municipal State Aid system (MSAS) account. In the calculation of annual MSAS dollars payable to a city, two components are included: a city's population (does not change) and number of miles included in a city's MSAS eligible mileage. The County's proposal would have a net increase on Arden Hills mileage of +2.32 miles. Based on current . MSAS apportionment data and an average construction allocation of $26,000 per mile, and an average maintenance allocation of $1,500 per mile, the City of Arden Hills will see its annual 1959 SLOAN PLACE, SUITE 200, ST, PAUL, MINNESOTA 55117 6'2.774-6021 9600 SHELARD PARKWAY, SUITE 102, MINNEAPOLIS. MINNESOTA 5544' 6'2.546-0432 . Equal Opportunity Employer Q2.0..1105.aug . Ms. Doroth Person September 1, 1993 Page Two MSAS construction dollars increase by $60,320 and its annual MSAS maintenance dollars increase by $3,480. This whole scenario is, of course, predicated on a legislative change. During the past 10 years, there have been annual attempts to meddle with the State Aid allocation system. Proposals have included changing the State, County, and Municipal funding ratios, reducing a community's eligible population from 5,000 down to 2,500, and changing the metro, out-state funding mix. The State Aid system is a form of trust fund. There have been no attempts to reduce the funding level, but political rivalries between competing interests have precluded any shift of funding priorities such as is being envisioned by Ramsey County. As this proposal is based on a single County/State Memorandum of Understanding which has originated in the metropolitan area, it is in our opinion unlikely to get a fuvorable response from our state legislators in the next session, and be defeated just as was a similar discussion in the 1993 session. To be fair to Ramsey County, the State Aid system is more generous to the MSAS than to the CSAH pot, and if the County could shift roadways to a city designation, the community at large would benefit. One also has to question the place in a County-wide transportation system of a . roadway segment such as Folwell Avenue in Falcon Heights. Perhaps these should be city streets rather than County roads. To make the roadway transfer package more attractive to the individual cities, the County proposes a two pronged incentive. First, the County will pay the city an amount of money equivalent to the County estimate for bringing the roadway up to a level 90 maintenance standard. These monies are paid only if the city accepts the roadway section from the County as part of a transfer agreement. These dollars then could be used anywhere on the city's MSAS system. The County has sold $800,000 in revenue bonds this year to finance this process, and has discussed another four such sales. It is important to understand that a level 90 standard means that a roadway is brought to a rating of 90 on a 0-100 scale, with 100 being a new roadway. The County has a similar rating system for all of its roads as the City uses in determining pavement maintenance projects. Work to bring a roadway to level 90 may include crack sealing, seal coating, milling, or recycling of the existing pavement or bituminous overlays. It is virtually certain that reconstruction would not be considered by Ramsey County to improve any of the roads proposed for turnback to the City. The roadways proposed to be transferred from Ramsey County to the City of Arden Hills and the estimated cost to bring them to a level 90 is as follows: . 020-11 OS .Aug . Ms. Doroth Person September 1, 1993 Page Three Roadwav Termini ..l.. Stowe Avenue Lake Johanna Boulevard to Cleveland Avenue 75,lOO Snelling Avenue Trunk Highway 51 to County Road E 58,600 Lake Johanna Boulevard County Road D to County Road E 75,100 Ingerson Road Hamline Avenue to Lexington Avenue 3,600 Hamline Avenue Trunck Highway 51 to Ingerson Road 48,100 County Road F New Brighton to Snelling Avenue 149.900 Estimated Total $ 410,400 The second incentive is that Ramsey County would continue to maintain the "transfer" roadways until a legislative change would allow their inclusion as a city's MSAS street. On the other hand, the City of Arden Hills would transfer to Ramsey County the maintenance and reconstruction responsibility for the following streets: . Section Termini County Road F Lexington Avenue to Hamline Avenue Hamline Avenue Lexington Avenue to Trunk Highway 96 As we mentioned, there are some "greater good to all" political issues at stake relative to what makes sense in a County-wide transportation network. To balance these, the City of Arden Hills should consider the negatives associated with the "transfer" roadways as follows: The present layout of roads, such as Lake Johanna Boulevard, maximizes the useful space of both sides of the road between properties. It is doubtful that roads such as these could be reconstructed to meet State Aid design criteria without significant impact on abutting properties. The cost to maintain all transferred roadways would become the City's responsibility. Existing bridges, such as on Old Snelling Avenue, would also become the City's responsibility. There is also the question of what happens if the City accepts the County's offer of level 90 maintenance funds. Then there is no adjustment to State Aid funding and several later reconstruction or major roadway repair is needed. The County may make the argument that it is now a city street. . . Where from to summarize the financial issues, the City must consider if $60,OOO/year in MSAS funds and $410,400 in lump sum upgrade to a level 90 standard offsets the trade of two relatively "good" streets from City to County for 7 marginal streets from County to City. In our opinion . it is a poor deal for the City of Arden Hills and not an issue we would recommend pursuing. 020-1105_8ug . Ms. Doroth Person September 1, 1993 Page Four It is conceivable that if another municipal jurisdiction (St. Paul) perceived the trade as very positive and exerted enough political clout to force the legislation through, Arden Hills may have no choice but to accept the transfer. We hope this narrative helps you understand the major issues in this matter. There are other more subtle County/State items discussed in the proposed Memorandum of Understanding which we would be pleased to discuss with you if desire. We do not have a clear understanding of how the County proposes to proceed from here. The County Engineer indicated that Ramsey County would continue to pursue a Memorandum of Understanding with MnDOf to transfer state highways in turn for Shepard/Warner Road. As this memorandum also contains a description of County road to city transfer, we think it important that the City consider a resolution which defines your support or opposition to the proposed transfers. If you would like our assistance in drafting such an instrument, please advise. . . Whereas our opinion as your City Consultant is unfuvorable on the proposed transfer from an engineering perspective, the Council may wish to afford the County an opportunity to address the political issues at stake in this proposal before further decisions are made. Please advise if we can be of further assistance to you on this matter. Sincerely, MAIER STEWART & ASSOCIATES, INC. T~~ TIM: tp . 020-1105.aug r!...C- J')a.-v---- DRAFT . CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION MEETING WEDNESDAY, SEPTEMBER 1, 1993 7:30 P.M. - CITY HALL CALL TO ORDER Chair Winiecki called the meeting to order at 7:30 p.m. ROLL CALL Present: Chair Jeanne Winiecki, Members: Barb Piotrowski, Raymond McGraw, steve Erickson, Dave Carlson, Marty Rye and Councilmember Dale Hicks; Absent: Scott Peterson Also present: Community planning Coordinator Brian Fritsinger and Recording Secretary Jackie Knowlton. APPROVE MINUTES Ray McGraw moved, seconded by Piotrowski to approve the August 4, 1993 Planning Minutes as submitted. Approval was unanimous. (6-0) . . CASE #93-16 - Robert , Barbara Lechner Brian Fritsinger presented the case as a request for a 7 foot rear yard and 3 foot side yard variance for the construction of a new garage. BACKGROUND The property is located on the corner of Edgewater and Lake Avenues. This area is zoned R-2. currently, a garage exists on the site and would be demolished to build the new structure. The new garage would be expanded towards the home, but built on the current slab. The existing garage is two feet from the side lot line and only a retaining wall separates it from the rear lot line (1 foot). The property was originally a summer cottage and as such the existing structures and lot do not meet our current setback requirements. FINDINGS: 1. Under district requirements, a 5 foot side and 10 foot rear yard setback is required. It also requires a minimum lot area of 11,000 sq. ft. The property dimensions are only 52 x 124.36' = 6466.72 sq . ft. Due to this unusual lot width, the current ordinance would not allow any development to occur on the property. _________n_._ --- Planning commission Meeting Minutes - 9/01/93 2 . This is a situation that appears on numerous lots and dwellings in this neighborhood. 2. The existing garage is beginning to deteriorate and is in need of substantial repair. 3. The proposed garage would actually improve upon the current setbacks. The rear yard setback would be improved by two (2) feet. 4. The topography of the property is such that the garage pad is elevated above the home and the parking area of the adjacent property to the east is higher yet. One of the key conditions in granting a variance under section VIII,D,4 of the ordinance is: the shape, dimensions, or unusual terrain of a lot do not allow reasonable development of a property that would be permitted on a similar sized lot in the same district that does not have unusual conditions. 5. The garage could be built no closer to the home as the home would then be in violation of a building code regarding availability lighting and ventilation. 6. The new retaining wall along the west side of the driveway . creates some concern for the public works department. If this wall extends too far to the south it could create some problems with snow plowing in the winter. OPT:IONS: 1. The request for a 7 foot rear yard and 3 foot side yard variance for the construction of a new garage be denied for the reasons determined by the Planning Commission. 2 . The request for a 7 foot rear yard and 3 foot side yard variance for the construction of a new garage be approved. In summary, staff felt enough requirements to grant a variance were present and recommends approval. Applicant had nothing more to add. Chair Winiecki asked for comments from the €ommission. Chair Winiecki questioned the issue of attached vs detached garage and requested clarification. Fritsinger stated that there are ventilation and light requirements for the house that must be met if the garage is detached. If the applicant moved garage closer to the house or attached it to the house, they would lose . ventilation and lighting and not meet the required percentage. Planning Commission Meeting Minutes - 9/01/93 3 . piotrowski stated she was in favor of the variance and feels it would definitely enhance the property. Variance should be granted due to the small lot size. Chair Winiecki feels that the non-conforming lot size issue and the topography of the lot and the neighboring properties is reason for hardship and is in favor of approval of the variance. Marty Rye questioned the retaining wall issue and asked if it was on an easement. Fritsinger stated that Dan Winkel and Dave Kriesel investigated the retaining wall proposal and there is no problem with it in reference to placement and snow removal. Piotrowski recommended approval of Case #93-16 based on shape, dimensions and unusual terrain. Ray McGraw seconded. Passed unanimously (6-0) . Chair Winiecki informed applicant that this case will go before the City Council September 27, 1993. CASE #93-18 - Hunters Park Ltd. . Fritsinger presented the background information on this case. The sign faces Harriet Avenue and is 18" by 16' or 24 sq. ft. In reviewing the ordinance, this sign is best described as a Real Estate Sign, Class III. Under this definition, the sign can be no larger than 6 sq. ft. and be of a temporary nature. Under Schedule VI, A of the ordinance the property can also have one (1) Area Identification Sign. This sign is currently located at the main entrance to the property on pine Tree Drive. The apartment complex is located within an R-4 district. The parcel of property consists of five acres and two buildings. Access to the above ground parking area is off pine Tree Drive and access to underground parking is from Harriet Avenue. Fritsinger concluded staff findings: 1- Staff determined that the sign is used to inform passersby that there may be units available for rent and shows the phone number and is therefore classified as a Class III Real Estate Sign. 2 . Under the ordinance, a Class III Real Estate Sign can be no greater than 6 sq. ft. . 3. Real Estate signs are considered temporary and are to be removed within five days of occupancy. Planning commission Meeting Minutes - 9/01/93 4 . 4. The use on the property is allowed and does utilize one Area Identification sign with a maximum of 50 sq. ft. 5. The ordinance allows variances from the dimensional requirements of the regulations if a hardship exists. 6. The site does not appear to have the required hardship. Staff was unable to determine a hardship, therefore, they recommend denial of the sign variance request. Gary Bailey, joint partner of the complex, stated that the complex houses 72 units and the residents pay taxes of approximately $1,100. This is comparable to homes in the area. He also stated that in his opinion, the City of Arden Hills has in the past been very negative toward apartment complexes. Mr. Bailey feels that because of this attitude, the Arden Hills Sign Ordinance was developed such that it gave no consideration to people in apartments. Apartments do have some special needs and should be given special consideration. Mr. Bailey stated the sign is needed for two reasons: . 1. Advertising -- the apartments need to be marketed on a regular basis. 2. The apartment building is very hard to find. The residents have problems with guests finding it and deliveries made. Mr. Bailey feels the sign is very non-offensive and feels it fits in with the size of the complex. The three foot sign that is allowed by the ordinance does not meet the needs of the apartment complex and feels they should be given special consideration. Chair Winiecki asked for comments from the Commission. Steve Erickson asked how the staff determined it was a Real Estate Class III sign. Fritsinger stated that the verbiage with the telephone number identifies it as units available for rent, therefore, falling under the classification of a Real Estate sign. McGraw asked if anything under the ordinance stipulates that if the sign faces two streets, would they be allowed additional signs. Fritsinger stated that the ordinance does not stipulate location of the sign/signs. . --...- Planning commission Meeting Minutes - 9/01/93 5 . Erickson felt the need from the applicant is strictly identification and wondered if the phone number was removed, what classification would it fall under. Fritsinger stated then it would be an Area Identification sign, but under the current ordinance they are only allowed one, which is currently in the front entrance of the complex off of Pinetree Drive. Chair Winiecki suggested that a lighted directional sign with an arrow at the entrance would be more useful to identify the building. Mr. Bailey stated that they tried to match the sign with the building making it non-offensive and feels that a lighted directional sign on the corner would be more offensive. If the commission would rather a sign at the corner, he will do that. He just wanted to request special consideration as the sign is as big as it is because they wanted to make it fit with the building. Erickson stated that two informational signs are allowed per site and a variance would be needed if they wanted a bigger sign that would fall under the Informational Sign ordinance. He then asked . if the sign in the entrance stated phone number, etc. Fritsinger and the applicant confirmed that it did and it falls under Area Identification classification. Fritsinger stated that an informational sign would typically be the ones we see at a Burger King that informs people where to go. If the applicant chose to put the sign by the entrances that informs people where to go, it would be allowed under the ordinance and not be considered temporary. Marty Rye asked if the sign was meant to direct deliveries to the underground parking. Applicant stated that it is strictly for advertising purposes to identify the complex and no deliveries are made there. Mr. Bailey expressed one more time that he simply was asking for special consideration because he felt apartment complex living was not taken into consideration when the ordinance was adopted. Piotrowski stated that in her opinion, the objection seems to be the stark white lettering and she believes gold lettering would" be much better looking above the garage without the phone number as an informational sign. Dave Carlson said it would be very useful at the corner of the entrance. Chair Winiecki stated that they are allowed a Directional Sign and that a sign at the corner with an arrow would be useful for directing people to the entrance. . ------------------ - Planning Commission Meeting Minutes - 9/01/93 6 . Chair Winiecki informed Mr. Bailey that the intent of the ordinance was not meant to be against any particular people but these type of signs are not of high caliber as identified under our ordinance. Mr. Bailey spoke clearly that the greatest marketing tool available is a site sign and that because of the size of the complex an additional site sign is needed for marketing purposes. Dave Carlson concluded that it is obvious that all the applicant wants is an informational sign. He should consider getting rid of the phone number and putting a sign on the corner or above the garage that simply says the name of the apartment complex for identification. Mr. Bailey agreed and stated he would comply with the ordinance. McGraw reminded the applicant that he must abide by the ordinance and the Planning Commission's purpose is to find a way to help. Mr. Bailey argued once again that he felt they have been discriminated against, but will abide by the decision of the Commission. Scott Larson of 1178 Benton Way presented the Commission with a letter and back up documents sent to him from the City staff, . along with a petition requesting denial of the request from Hunters Park, Ltd. Mr. Larson stated that the sign does not fit in with the environmental surroundings as required by the City and it is not merely an identification sign, but serves as advertising. Their housing association does not object to a sign being placed on Harriet Avenue and believes it would serve their intent and satisfy the residents. They do feel that Hunters Park Ltd. is in violation of the city ordinance and have neglected to comply with the City's request to remove the sign. They should be required to abide by the ordinance. McGraw moved to deny the request from Hunters Park Ltd. for an 18 ft. Real Estate Sign variance based on the fact that the sign is in violation of the ordinance. steve Erickson seconded. Motion passed unanimously. (6-0) OTHER PLANNING COMMISSION ISSUES It was requested that the planning packets received by the commission members contain everything pertinent to the case. All back up documents should be included and are considered important for their review. . . planning Commission Meeting Minutes - 9/01/93 7 Chair Winiecki requested that a stamp with a signature list that has been used in the past be used as part of the procedure for each case. One original should be signed off by each staff member that reviews it plus the Commission Chair, and that original should be the one presented to the Council. This will guarantee the same information reviewed by the Commission will be reviewed by the Council. Fritsinger and Knowlton will investigate and review the use of the stamp. COUNCIL UPDATE Councilmember Dale Hicks updated the Commission on the following items: 1. Van Hamms, Case #93-13 was approved with some discussion about the concern of setting a precedent. The drainage issue was the main consideration in granting the variance request. 2 . George's Garden, Case #93-11 was approved with the conditions outlined by the Planning Commission. 3 . The steve Nelson (Sandeen Road) issue is still pending and unresolved. Negotiations between the neighbors have . fallen apart. At this time, Nelson is waiting for a property buyer and then will proceed with the sanitary sewer issue. OTHER ISSUES Chair Winiecki wanted to call attention to the new billboard on Interstate 694 and asks that Dave Kriesel investigate it and make sure it is compliance. Also, the st. Paul Book & Stationery new sign seems very large and Chair Winiecki requests that staff make sure it is not too large and is not in violation of the ordinance. steve Erickson questioned the status of the Mr. Movies signs and stated that both signs are back up again and feels this should be investigated. McGraw suggested a letter be written to the owner of that building because the improvements that have been done have definitely added to the beauty of Arden Hills. It was decided that a letter coming from the Mayor would be very appropriate. staff will have letter sent. ADJOURN Chair WinieCki moved, seconded by Piotrowski to adjourn at 8:30 p.m. . a:PLAN901 CITY OF ARDEN HILLS . 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 September 8, 1993 Zeos International Mr. Steven Larson 530 5th Avenue St. Paul, MN 55112 Re: Notice of Intent to Revoke Business License at Zeos retail Outlet 3787 Lexington Avenue, Arden Hills, Minnesota. Dear Mr. Larson: On March 15 and May 3, 1993, notices were sent identifying out- standing permit and license fees owed the City of Arden Hills. In those notices it was explained that further legal action may be taken. In accordance with City of Arden Hills Ordinance Number 224, The City Council may revoke a business license whenever the licensee, its owner, manager or employees or agents of the '; licensee have engaged in the following conduct; Violations of . any provision of City Code or any other federal, state or local law, rule or regulation. Failure to pay past due License and/or Permit Fees is a violation of such rules. A licensee or permitee shall be granted a hearing upon at least ten (IO) days prior written notice before revocation or suspension is ordered in the matter of the business license. If no request is made or the account balance of Two Hundred Nineteen ($219.00) Dollars is not paid in full by September 18, 1993, a hearing shall be scheduled before the City Council to revoke the business license. Sincerely, !tJ~ David W. Kriesel Code Enforcement Officer cc: Mayor and City Council Dorothy A. Person, City Administrator Brian Fritsinger, Community Planning Coordinator Terrance Post, City Accountant . PHONE: 16121 633-5676 . FAX 16121 633-7839 CITY OF ARDEN HILLS . 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 September 8, 1993 Mr. John Welsch Big Ten Supper Club 4703 No. Highway #10 Arden Hills, MN 55126 Re: Notice of Intent to Revoke Business License at Big Ten Supper Club, 4703 No. Highway #IO, Arden Hills, Minnesota. Dear Mr. Welsch: On March 15 and May 3, 1993, notices were sent identifying out- standing permit and license fees owed the City of Arden Hills. In those notices it was explained that further legal action may be taken. In accordance with City of Arden Hills Ordinance Number 224, The City Council may revoke a business license whenever the licensee, its owner, manager or employees or agents of the . licensee have engaged in the following conduct; Violations of any provision of City Code or any other federal, state or local law, rule or regulation. Failure to pay past due License and/or Permit Fees is a violation of such rules. A licensee or permitee shall be granted a hearing upon at least ten (10) days prior written notice before revocation or suspension is ordered in the matter of the business license. If no request is made or the account balance of Two Hundred Nine ($209.00) Dollars is not paid in full by September 18, 1993, a hearing shall be scheduled before the City Council to revoke the business license. Sincerely, c:!9- ~ k-.J David W. Kriesel Code Enforcement 'Officer cc: Mayor and City Council Dorothy A. Person, City Administrator Brian Fritsinger, Community Planning Coordinator Terrance Post, City Accountant . PHONE: 1612J 633-5676 . FAX 1612J 633-7839 , CITY OF ARDEN HILLS . MEMORANDUM TO: Dorothy Person, city Administrator Arden Kills city Council FROM: Brian Fritsinge~ DATE: September 10, 1993 SUBJECT: Case #93-16, Side and Rear Yard variance, 1151 W. Edgewater Avenue Applicant: Robert & Barbara Lechner RECOMMENDATION The Planning Commission unanimously recommends approval of a 7 foot rear yard and 3 foot side yard variance for the construction of a new garage. REQUEST The applicant requests a 7 foot rear yard and 3 foot side yard variance for the construction of a new garage. . BACKGROUND The property is located on the corner of Edgewater and Lake Avenues. This area is zoned R-2. Currently, a garage exits on the site and would be demolished to build the new structure. The existing garage is two feet from the side lot line and only a retaining wall separates it from the rear lot line (1 foot). The property was originally a summer cottage and as such the existing structures and lot do not meet our current setback requirements. PLANNING COMMISSION COMMENTS The Planning Commission noted the findings included on page two of the report as support for the variance. In particular, the Commission noted that the size of the lot is non-conforming under the current ordinance but it is similar to others in the neighborhood. The construction of the garage would allow a reasonable use of the property and actually improve upon the current setbacks. Additional comments can be reviewed in the draft minutes attached. . - ___ _m ___ __________ , Page Two Lechner 4It August 18, 1993 FINDINGS: 1. Under District Requirements, a 5 foot side and 10 foot rear yard setback is required. It also requires a minimum lot area of 11,000 sq. ft. The property dimensions are only 52 x 124.36' = 6466.72 sq ft. Due to this unusual lot width, the current ordinance would not allow any development to occur on the property. This is a situation that appears on numerous lots and dwellings in this neighborhood. 2. The existing garage is beginning to deteriorate and is in need of substantial repair. 3. The proposed garage would actually improve upon the current setbacks. The rear yard setback would be improved by two (2) feet. 4. The topography of the property is such that the garage pad is elevated above the home and the parking area of the . adjacent property to the east is higher yet. One of the key conditions in granting a variance under section VIII,D,4 of the ordinance is; The shape, dimensions, or unusual terrain of a lot do not allow reasonable development of a property that would be permitted on a similar sized lot in the same district that does not have unusual conditions. 5. The garage could be built no closer to the home as they would then be in violation of a building code regarding lighting and ventilation. 6. The new retaining wall along the west side of the driveway creates some concern for the public works department. IF this wall extends too far to the south it could create some problems with snow plowing in the winter. OPTIONS: 1. The request for a 7 foot rear yard and 3 foot side yard variance for the construction of a new garage be denied for the reasons determined by the Planning Commission. 2. The request for a 7 foot rear yard and 3 foot side yard variance for the construction of a new garage be approved. . - --------------- . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 93-41 RESOLUTION CLARIFYING PROPOSED SUMS OF MONEY TO BE LEVIED FOR LEVY YEAR 1993 PAYABLE IN 1994 BE IT RESOLVED by the Arden Hills city council that the following proposed sums of money be levied for levy year 1993, payable in 1994 upon taxable property in said City of Arden Hills for the following purposes: LEVY BEFORE LEVY AFTER HACA HACA HACA General Fund . . . . $ 1,718,918 $95,345 $1,623,573 Aerial Platform Ladder Truck . . 12,285 681 11,604 Certificate of Indebtedness Capital Equipment Program #1 Certificate of Indebtedness . 527.371 5 1. 518 5 25.853 . S 1,758.574 597.544 51.661.030 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13TH DAY OF SEPTEMBER, 1993. THOMAS R. SATHER, MAYOR ATTEST: DOROTHY A. PERSON, CITY ADMINISTRATOR . Illi:~'''''''''''''''I~I>< ><1 l< '"'''1'.-'....1..................1.. '......IS..I ..' ;~~-.\ ~ ~ ~ ~ ~ g ~ ~!~! g 81 ~ :!:~. ~ g 8 8 ::: S :e 8 ~ g ~!I':Il 18 g :;.)i N ~ ~ "~...f.:NOO,..:ciO'Olo8- 8' cD :<:}'.'a)""'ddmI()N8'IO'N~ci CM<?OrD ,..: . "'~:i'''- to) (ft.1O ;--:~. (")_MN J I 0 . '="'- ,,- <( - <( ,;rf, ~ " - I <( - , <( <(, .<....:. 1-1- "i(;"" 1M ! --I --- ;l>?\li;:: I Z 2:1 ::>.r~ 1'1 Z i ZZ ~I!'~ i"I' , ~tg, ill., -j"-....... ;Xlg ~ g ~ "'" g :5 ~ 0 ~ 0 ~ ~O~f.~.:::~ g 8 ~:7l glgl~ gl~ ~;e 2 0 ~ ~ :g ~ ~lol~.... i~IN~~IQ~~N~ I~ ~ ~~~ ~q~~~I~~N~~~q ~~~M~ ~~ N ""'_ a 1- ~ . ~NIOQ~~--M-eO (") _ M =~ ;...~;:;r-. (Q!g.- CD "'" NC:- -.... 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CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION 93 - 44 A RESOLUTION DETERMINING ASSESSED COST OF IMPROVEMENT AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL IN THE MATTER OF ARDEN PLACE DRAINAGE IMPROVEMENT OF 1993 WHEREAS costs have been determined for the Arden Place Drainage improvement consisting of a contract price of $15,800.00 and expenses incurred or to be incurred by the City in the making of the improvement in the amount of $3,950.00 for a total cost of the improvement of $19,750.00. NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Arden Hills, Minnesota: 1. Based upon the City Assessment Policies, it is determined that the portion of this improvement to be paid by the City and not assessed to benefitted properties is $ -0- 2. The portion of the cost to be assessed against benefitted properties pursuant to the Arden Hills City Assessment Policies shall be $19,750. . 3. The assessments shall be payable in equal annual installments and shall extend over a period of five years, the first of the installments to be payable on or before the first Monday in January, 1995, with interest at the rate of8.0% per annum from the date of the adoption of the assessment resolution. 4. The City Administrator with the assistance of the Project Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land, without regard to cash valuation, as provided by law, and sha1l have available to the City Administrator's office a copy of the proposed assessment roll for public inspection. 5. Upon completion of the proposed assessment roll, the City Administrator shall notify the Council and schedule a public hearing upon the proposed assessment, causing notice of the hearing by publication and mail to be made at least two weeks prior to the hearing. Passed and adopted this 13th day of September, 1993. Thomas R. Sather, Mayor ATTEST: . Dorothy A. Person, City Administrator 026-1003...p 520-026-20 .. , e CITY OF ARDEN HIlLS GENERAL FUND (101) BUDGET SUMMARY FOR 8 MONTHS ENDED AUGUST 31. 1993 REVENUE ~~ilInM%tA;"'@;WW{Wij@Mikld Mlllli_,;,j W#Ul!~H ~t<ilDmll Wlt...."'tt!IIjj;l>>;~. TAXE5 $1,382,850 $0 $71S,749 $667,101 52% LICENSES & PERMITS 145,200 9,917 112,473 32,727 77% INTERGOVERNMENTAl 199.145 0 84,343 114,802 42% CHQES FOR SERVICE 23,000 2,379 19,414 3,586 84% FINES & FORFErTS 25,750 2.552 14,420 11,330 56% MISCaJ.ANEOUS RECEIPTS 63,745 5,574 6,367 57,378 10% INTEREST INCOMe 2,700 0 0 2,700 0% INTERNAL REVENUE 26,400 0 13,200 13,200 50% TRANSFER IN FROM 225(COMM. SVCS) 9,315 0 0 9,315 0% TRANSFER IN FROM 602 (SEWER) 468 0 0 468 0% TRANSFER IN FROM 604 (SWM) 0 0 0 0 0% TOTAl REVENUE $1 878 573 $20.422 $965.966 1912 607 51% EXPENDITURES ImwliMiHlllt@!litlll1IT.f.1IHW!$l'!1!$fuflil [ltl~;jl !,Iliill\gjjj I'tat~llAt!llf~115;ll'Q~' MAYOR & COUNCIL $5B,BOO $2.422 S39,7St $18.849 70% MUNICIPAl COURT 40,100 3,427 26.042 14,058 ..% e ELEcnON5 200 0 30 170 15% ADMINISTRATIVE OFFICE 266,965 19,056 219,362 47,603 82% LEGAL 37,750 1,866 14,077 23,673 37% PLANING & ZONING 31.930 4,454 23,393 8,537 73% GOVERNMENT BUR-DINGS 44,860 1,46B 25,449 19,411 57% HUMAN RIGHTS 200 0 0 200 0% PROTECllVE INSPEcnON 50,355 4.833 35,445 14.910 70% POLICE PROTECTION 473,340 43,07Q 352,572 120,768 74% FIRE PROTECllON 284,475 0 173,000 111,475 61% STREET MAINTENANCE 314,685 18,410 85,300 229.385 27% smOM SEWER MAINTENANCE 23,n5 9B5 20,713 3,062 87% SUMMER PlAYGROUND 12,832 1,213 11,272 1,560 as% SKATING RINKS 41,525 1,880 29,990 11,535 72% PARK MAINTENANCE 182,260 13.276 116,310 65,950 84% TRANSFER OUT TO 224 (DIS TREES) 8,372 0 0 8,372 TRANSFER our TO 226 (pROGRAM) 0 0 0 0 TRANSFER OUT TO 408 (MUN BLDGS) 0 0 0 0 TOTAL EXPENDrnJRES $1 ,870 224 $118380 $1.172.706 $697518 63%_ REVENUE LESS EXPENDIlURES ~ ~ ($206 740) $215 089 . . IF REVENUE A.ND EXPENOITURES OCCUREO EVENLY THROUGHOUT THE YEAR, THE YTD PERCENTAGE WOULD BE 151% .. . I H~ nll llll iH '(; " II ~ '~ II en; el . -:-:. '" I I~ ;! I ~ ~ ~ I I I I - III I.. II! E %:::t::::. N ~~~ U ~~O ~ 0 ~ .. .. 0 8 0 ~ S! :';-}}:';-:-,:. ; 22 ij [:; '11I~ ~'" '" ! ";rir:-i g~ ..;..; ci Iff ~ ~ ~ .,; ~ ~.. - - ~ '" '" '" .. ;~fN* :" ~ i/i~l.l U Ull ~ll U " l.l &i II ~' 'i N "'_ '" N '" on .. .. . ~~ 11* I '" " * ~ H 8018 !3~ a; ::! '" '" ll! 0 ~I '1 .. ::! is ; }.' ..- '" .. "':.!e. '" '" ~ ,.: ::':8;:;' ON .,; .,; ':Ili .. g .,; ! '" ~ N ;: N 11l '" 1;;' S N ::1 ~$:.,^, III II! ~ ~ ~ ~ 0* 000 ~ '" ~ ~ 0 ~ ill .. ~I '" '" '" ~ * .. E o '" '" '" .. '" .. 0 '" t:! ~. ~...: .. oi .; ::i .,; ... .,; ~ S! ~ - - ~ N '" ~. - .. ~ .. ~ 0.... o ~ 000 00 _0 N S ;; 0 ~I .. _ N N '" N .. '" '" .. '" .. '" '" :2 oilri :i '" '" '" '" .. '" ~ '" .. ~ ~ "'~ ~'" .. ~ '" ~ U ~O~ ~ 0 U '" N ~ 0 NI 3~~ ~ 8", il ~ ~ R iii ftJ" N' or--.- oi ..' '" Ililli ~ .,; ,.: .,,~ ....~<O "'- .. N ~ N 0; ~ ... - . -::j::> .. =<< z: ~~ ~:>-w 0l0l~ ~I <~~ " H&i IS" H~ q U IS l.l ~ II is::!!:!: .. '" N '" .. .. "'.. .. ~ .. .. ~::>~ "'z: -'"a u~::!! I ~ U~ - '" Ill::!i!l ~ ~ ~~ 8 '" 01 0 ~j ~ 00 If.' _ N ill '" - ~.. .. ::> 00: N' 10- <"J' ~ ..;,.: ..;,.:..; oi...: ill-iii ... ",' .,; o<lo 0; - '" '" '" '" .. "'- N N '" .. N ~ .. .. ." .. illj~i I r::~~ ~ ~ I:! [;; Ii o ~ U ~ .. ~ ~ ~jl ~ .."'- o .. ~ :8 II! l "':N": It'J".,.: _- Lri" f:\i "" !rici Ii .,; .,; ci ~ ~N N .. .. - '" N '" .. '" '" '" .. II! iwf,W ~I ;.;N;.;...~: .iil N ill:l: ~ gO 0'" 0 00 '" 0 0;- ;l; 0 <lI ~ (;! '" 1:1 .. '" - ~ N .. '" ~ ,......; .,; ",' oi '" ",' 1:1 '" ~ ""'ill ~Hi I '" r::; ~ !Q H ;::~'" U U ~ . ~ lil 0 II '!fl'" !;; .. '" '" N N ~ "':fli(\l- o"coi IO-("f"': aN ~~ oi .,; .; _ N ~ .. M .. '" N N .. a; ~ cirri" ~ - - .. :;,1 ~h..w...:... .. ....WUN S! lS~!l ~ ~ ~. !l! III '0 '" ~ "z :Ii"'!!! ~Q 's! S! 0:0 5il!.. g~ 0: S! \ljii .. 0: i . it ~~S! ~~ I!:~i S! G II! " '" ~ h~ :5' ~i z 1l ~~~ 3 !!! ,~ :J 3i~,.: 0: 0: " ~ -' !l! :Ii ~ !1 < :Ii ' !!! !l! 1; >! ~ 0f~ 8~ a:da: 3 ~ 0: > ~ 0: h1l U \lj II! iiI ~ ;; (!; 2 ~ '" .. p1il U - ~ 1& ~ ~ ~ N N - N N N N N '" '" il '" CITY OF ARDEN HILLS INVESTMENT PORTFOLIO ANALYSIS AUGUST 31, 1993 tI~Ill,~I]IIII'lllllllllllit{tllllf'illll:i;~=II~==~IrW:=I~l1;=~i=~;!~jll'ii\=;l:;=;I:l:: , MONEY MARKET ACCOUNTS (MMAl NOW EST FUNDS $705,183 $251 ,736 $222,035 $149,298 4M 631,004 1,209.946 1683714 1,550,796 SHEARSON (AMEX DAILY DIV FUND) 10,026 18,104 23450 25 PIPER (MONEY MKT FUND) 1,026 1.036 1082 1,084 TOTAL MONEY MARKET 1,347,239 1,480,822 1,930,281 1,701,203 % OF TOTAL 15% 29.0%1_ 30.3% 37.5% 34.6% I FIXED RATE INSTRUMENTS (FRI) 4M (CD'S) 1,200,000 1,200,000 900,000 800,000 SHEARSON (CD'S) 810,000 900,000 900,000 995,000 TOTAL FRI 2,010,000 2,100,000 1,800,000 1.795,000 % OF TOTAL 50% 43.3% 43.0% 35.0% 36.5% MUTUAL FUNDS PIPER JAFFRAY INSTIT GOVT 545,594 561,217 602,576 606,816 % OF TOTAL 15% 11.7% 11.5% 11.7% 12.3% ZERO COUPON INSTRUMENTS I ~R (TREASURY STRIPS) 299,103 299,103 299,103 299,103 ARSON (RES FDG STRIPS/CD 441,835 441,840 516,140 516,140 TOTAL ZEROS 740.938 740,943 815,243 815,243 % OF TOTAL 20%i 16.0% 15.2%1 15.1% 16.6% I $48829821 "5148100 TOTAL INVESTMENTS 100% I $4 643 771 "4918262 RECAP OF 1993 ACTIVITY: BALANCE 08/31/93 $4,918,262 RECONCILIATION OF 1993 YTD BALANCE 1/1/93 $4.882,982 COMPOSITION CHANGE: INCREASE IN MMA'S $220,381 DECREASE IN FRI (305,000) INCREASE IN PORTFOLIO $35.280 INCREASE IN MUT FUND 45,599 INCREASE IN ZERO INSTRUMENTS 74,300 $35,280 INFLOW FROM INTEREST REC'D, DIVIDEND REINVESTMENT, & CAPITAL GAINS $135,193 . NET OUTFLOW TO CHECKING (129.907) $35,280 eXCLUDES IMPACT OF REVERSING 12/31/92 ACCRUED INTEREST ($33.681) AND 1993 ACCRETION OF $34,462 IN ACCRUED ZERO COUPON INTEREST INCOME. ,- ). . CITY OF ARDEN HILLS !mDlANOOM DATE: september 09, 1993 TO: Dorothy Person, city Mmi.nistrator m:H:@ Terry Post, city Acco1.mtant SCBJECT: 1993 water Purchases Fran Roseville - Ul:ldate I last reported 1993 =nsumption through June, 1993 (TRP 6/30/93 memo to nAP) . July and August consumption infonnation is available and is graphically shown on the attached schedule. Following are a few summary comments on the 1993 consumption patterns: 1. For the eight months ended August 31, 1993, water purchases from Roseville (219,335,670) are 15.9% less than 1992 purchases (260,653,150) in the same period. . 2. "SUmmer" water purchases thus far for the period from May to August in 1993 (119,708,720) are 25.2% less than similar 1992 purchases (160,048,620). 3. August was a drier month compared to others this summer season with 1993 consumption (33,281,730) much closer to similar 1992 (35,597,880) - only down 6.5%. It appears that the seasonal rate structure and price in=eases implemented second quarter were timely and that the water utility, primarily because of the "wet" year, has managed to keep in=emental revenues ahead of incremental purchased water cost increases. TRP/sjl . . , . () w ...J Cl > <( 0 Z CJw 0 I- 0) ~..~.-t g 0) ~ Z:] I a.. - -w -> CJ) C/)W ~ (!J 0) => 0) WCf) q;: ~ C/)~ -II =>1- <(Ll... ""z zO C\/ IO =>~ 0) 0) ..., ~ . 0>- ~ I 0::1- ~ =>- a: C") a..() a.. 0) q;: 0) ~ ~ a: I i ~ <: 0::0 ~ 0 We:: OJ ..J W ..J ~Ll... u. ::iE z ~ Z q;: (/J ..., z 0 ..J 0 0 ..J 0 0 <( 0 0 C\/ ~ <!l 0 '<t C') co lO . Warren E, Peterson PETERSON lOa Midwest Feder.:d Building Icrome r, Filla _. . __'.' ___'.. __ ..0 ...-'.____"._...._....... .__.._.....".._."....._............._L__..._____... =;0 East Filth Street Daniel Witt Fram FRAM BERGMAN St Paul, MN =;=;101-1197 Glenn A. Bergmiln Iblll2CJI-89')'1 John Michael Miller I'" 'i1IN:lI :s.:m..'1I..II.'!llJ..".,;'!I..'1I.-a:,.... ";"uIIU:l~. [bill 22.')-17=;) facsimile Gary' W Becker- . Timothy J. Hassett" Melvin I. Silver, at Counsel Michael 1. Oberle Kenneth A. Amdahl September 1, 1993 Dorothy Person City Administrator City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 . RE: Sanitary Sewer Improvement East Shore Lake Johanna Our File No.: 10450/930002 Dorothy: The above-captioned matter was a private improvement project undertaken by some residents on the East Shore of Lake Johanna. The project was constructed according to plans and specifications which were reviewed and approved by the City because the sanitary sewer mains will be eventually incorporated into the City's . sanitary sewer system. There are six parcels of land involved in this project. Four of the six property owners have signed easements in favor of the City. Those easements are enclosed and should be placed on the Council Agenda for acceptance. The Council should adopt a motion authorizing the Mayor and yourself to execute the acceptance paragraph on each of the easements. After the easements have been properly executed, please return them to me for recording. The two remaining property owners have not yet returned their easements. As soon as I receive those documents, I will forward them to you for Council acceptance. If you have any questions, please contact me. Very truly yours, - JPF:bap , '--- cc: Mark Graham encs. . '\1-' "'I-"..:,\.J >(.-,!., 1'\, ':S '.'.',-'..~' ii'",: ',' .:~ :':1-,' _: .';:~I" ""'1 ,-,"'. L.,'" I': ,,:1'.1 '1,:>1'1 I~r, 1\" \ll',\!':-;()T-", ,I-',,;'! f\-\k,'-'.SS')("I..\TION CITY OF ARDEN HILLS MFKIl1lNOOM . TO: Mayor and eounciJ--rs FRCH: Dorothy A. Person, City 1\dm:i.nistrator Dl\i'E: september 10, 1993 SUBJECT: 1\dmini.strator .... .,..-""Its cx:HlENl' ClU.ENDl\R A. Charlie Chung, Inc., (Great lake Restaurant) has not paid its Liquor License fees for 1993 and has closed its doors. A hearing is required to revoke the Liquor License and to show just cause. Their bond in the amount of $5,000 is being cancelled on October 10, 1993. Per Section 3.48 (c), 3 & 4, the bond can be forfeited to the city. B. Enclosed is the Feasibility study relating to the Arden Place Drainage Improvement of 1993. Resolution #93-42 has been prepared. C. The Plans & Specifications will be available on Monday evening for your review . The En;Jineer is verifying the property line location between 1540 and 1548 Arden Place. Resolution #93-43 has been prepared. D. Enclosed is a letter from Attorney Filla addressing the Private . Improvement Project relating to the East Shore of lake Johanna. Four of the six property owners have signed easements in favor of the City. E. The bituminous overlay i.nq:Jrovement project has been completed. The final construction cost for this project was $199,600.75, while the =ntract amount was $215,371.20 which results in a decrease of $15,700 from the original estimate. F. Council Worksession day change - Discussion took place at the last OOdget worksession regarding the possibility of changing the monthly Council Worksession day to accommodate full attendance by Councillnembers . It was agreed that the 3rd Thursday of the month would better accommodate Councillnembers. G. The Recycling Joint Powers Agreement with Ramsey County has been in place with the City and the City Administrator has reviewed the contract and no changes are recommend.ed. There were no major changes noted fram this agreement and the past agreement. H. state statute requires the city to set a date, time and place for a possible continuation of the 1994 budget review. UNFINISHED AND NEW BUSINESS . A. 1) The Planning Minutes are attached for your review. Case #93-16 will be presented for Council motion. 2) Case #93-18, Hunters Park Ltd. The Planning Commission was unable to determine a hardship, therefore, they reconunended denial of the sign variance request. After the Planning Connnission meeting, Mr. Bailey requested his application be withdrawn. He will conform to the city zoning requirements relating to signage, therefore, Council needs not to act on-this application. . B. Budget and 1994 levy various handouts are attached for your review. City Accountant Post will briefly review the 1994 budget, and answer any questions relating to the proposed sums of money to be levied. '!he Council is requested to approve the 1994 max:iJnum levy (See Resolution #93-41) . C. Council has had several discussions relating to the decreased valuations. See handout attached identifying high points. The City A=untant will address the impact of reduction in =nnercial and industrial market valuation on the City's tax base. D. Arden Place Drainage Improvement of 1993 - Due to the requirement of the two (2) week assessment notice, a Resolution #93-44 has been prepared showing 100% being assessed to the affected property owners. Per the assessment manual, the Council can decrease the amount to be assessed, but cannot increase the amount. INFClRMM'I0WIL ITEMS 1. Meredith Cable attachment - For your infonnation regarding legislative charqes and subscription changes. 2. 1993 Water purchases - Year-to-date is showing a 15.9% decrease over 1992 purchases. With the new "SUImner" rates, May through July is showing a 25.2% decrease over 1992 purchases, however the IOOnth of . August is showing a 6.5% decrease over the 1992 purchases. '!he result is that the revenues are keeping pace with the budgeted amount clue to the "SUmmer" rates. 3. In order to provide space for City Hall services, the use of the Cou."'1Cil Ch.ambers may be requested to accommodate work space. I am now approaching three (3) contractors to suhnit their estimates for two (2) closed offices and three (3) semi-private work areas in the Council Ch.ambers . The other =ent City Hall staff areas will remain as they are. TI:1e Accounting Department, the Administrator and the Administrative Secretary would move to the Council Chamber offices. I am investigating options for a future location to hold city Council meetings and Planning Conunission meetings. 4. The Thursday (9/16) Worksession packet will be available for handout after the council meeting of 9/13. If you would like any advance information, please feel free to give me a call. Items on the agenda will include: Tillie frame consideration to wait for availability of TCAAP property to build City Hall/Public Works facility. and options; storm Water utility appeal process; and, as Council tillle allows, Solicitation policy. DAP:rk . SEP-\;j-93 MON 14: 43 MAIER STEWART ASSOC, FAX NO, 7740838 P,OI . iJlWl CONSULTING ENGINEERS Maier Stewart & Associates Inc. September 13, 1993 File: 520-043-70 Post.itN brand tax transmittal memo 7671 I III rvm "S Co. Co. Ms. Dorothy Person Dep1. City Administrator Phone I I City of Arden Hills Fax ~ Fax" 1450 West Highway 96 Arden Hills, MN 55112 RE: RAMSEY COUNTY FUNCfIONAL CONSOLIDATION Dear Ms. Person: Please consider this correspondence to be a summary of the meeting held at the Arden Hills City Hall on Friday, September 10th, regarding the Ramsey County Functional Consolidation Study. Those in . attendance included you, Dan Wmkel, Terry Maurer from Maier Stewart & Associates, TIm Mayasich . I and Paul Kirkwold from Ramsey County. The purpose of the meeting was to determine whether or not there was room for negotiation between the City of Arden Hills and Ramsey County on the amount of work to be undertaken by Ramsey County prior to turning back roadways to the City. After lengthy discussion, Paul Kirkwold agreed to consider a proposal which would include the following conditions: 1. On any of the roadvrays proposed to be turned back from Ramsey County to the City of Arden Hills, the City could undertake a reconstruction of the roadvray to meet current State Aid standards. If a reconstruction project were undertaken, Ramsey County would agree to participate in the cost of construction in accordance with their current funding participation policy. The one item contained in Ramsey County's participation policy which they would not assist in is the cost of design and construction engineering, They would expect that the City fund all engineering costs associated with any construction. 2. They would allow the City a window of opportunity of approximately 10 years within which time all roads proposed to be turned back must be reconstructed if the County is to participate in this cost. At the end of a 10 year period of time, any roadways which are earmarked for tum back and have not been reconstructed would be brought to level 90 with either a seal coat or recycling, and turned back to the City. 3. The City would be responsible for the ongoing maintenance of the roads to be turned back at one of three trigger points. These would be as follows: . a. The point in time that a reconstruction project is undertaken and completed. I I 1959 S\.OAN PLACE, SUITE 200, ST_ PAUL, MINNESOTA 551,7 612.774-1;021 i , 9800 SHEARD PARKWAY, SUITE 102. MINNEAPOLIS, MINNESOTA 55441 612.546-0432 . Equal Opportunity Employ... SEP-~-93 MON 14:44 MAIER STEWART ASSOC. FAX NO. 7740838 P ,,? , v_ . . Ms. Dorothy Person September 13, 1993 Page Two b. The point in time that the State Aid system allows additional mileage to the City of Arden Hills for the purpose of putting all tumback roads on the City State Aid system. c. At the end of the 10-year window of opportunity to reconstruct the roadways. In an effort to relate this proposal to an actual roadway project, we have estimated the total reconstruction cost of County Road F from the New Brighton-Arden Hills border to Snelling Avenue. This is one of the roads proposed in the Functional Consolidation Study for tumback from the County to the City. The total length of this road is approximately 0.92 miles. We have estimated the reconstruction cost, including improvements to the storm drainage system, to be approximately $1,000,000. Based on the County's cost participation policy, the City could expect the County to participate to an extent of approximately $650,000. Based on bringing this particular roadway to level 90, the estimated cost was $149,900. Therefore, you can see that in this particular case, this proposal would provide for additional funding from the County to the City in the amount of $500,100. The City could expect the design and field engineering services to be in the range of 16 % to 20 % of the construction costs or approximately $180,000. Once placed on the City's Municipal State Aid system, the City's cost would be MSA fundable. . Ramsey County still has a great desire to have County Road F from Lexington Avenue to Hamline Avenue tumed back from the City to the County. As you are aware, this would facilitate their ability to improve County Road F primarily in the City of Shoreview but spilling over into the City of Arden Hills, utilizing County State Aid dollars, If the City were in agreement to some type of policy as described above for the overall functional consolidation, it is possible that the City could immediately ask for one of the County Roads to be turned back in exchange for County Road F going from the City to the County. There would be adequate mileage in the City's Municipal State Aid system to put a roadway immediately onto the system, Mr, Kirkwold indicated at our meeting that the County was unable to take the turnback of County Road F between Lexington and HamUne from the City to the County without some reciprocal tumback from the County to the City. The reason for this is the County does not have adequate County Slate Aid mileage available to put an additional roadway on their system. If the City does not agree to proceed with some type of agreement on the overall functional consolidation, the County is prepared to downscale their County Road F project as it affects the City of Arden Hills, in order to proceed with this project in 1994. I hope that this summary of our meeting is helpful in presenting this topic to the City Council. I will be available at your Council workshop to answer any questions. Sincerely, MAIER STEWART & ASSOCIATES, INC. . T!fl!!~ TJM:tp 043.1307..!ll!n