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HomeMy WebLinkAboutCCP 10-12-1993 ** REVISED AGENDA ** ARDEN HILLS CITY COUNCIL MEETING . COUNCIL CHAMBERS TUESDAY, OCTOBER 12, 1993, 7:30 P.M. 7:30 PM 1. Call to order/roll call. 7:30 PM 2. Agenda adoption. 7:30 PM 3. Public Hearing - Receive public input regarding the 1993 Arden Place Drainage Improvement project. 8:00 PM 4. Public Hearing - Receive public input regarding the final assessment roll and cost allocation in the matter of the 1993 Arden Place Drainage Improvement project. 8:30 PM 5 Approval of minutes for meeting of September 27 8:35 PM 6. Consent calendar a. Approve execution of 2 year contract with EZ Recycling to provide recycling seIVices to the City of Arden Hills. b. Approve request for door to door canvassing by Greenpeace. ** c. Approve request for door to door canvassing/informational for a new . business venture in Arden Hills - Trevor M. Hall d. Approve expenditure of $1,700 to purchase the Skid-Steer Loader as budgeted for in 1993. ** e. Approve Worksession minutes of August & September 1993. ** f. Approve Resolution #93-51, Designating October 1993 as International Alpha Delta Kappa month. ** g. Approve Resolution #93-52, Designating October 18 through 22, 1993 to be Manufacturers' Week in Arden Hills. h. Approve List of ClaimslPayroll. 8:36 PM 7. Public comments 8:40 PM 8. Unfinished and New Business a. A Resolution #93-49 - ordering the improvement in the matter of the 1993 Arden Place Drainage Improvement project. b. A Resolution #93-50 - Final Assessment Roll in the matter of the 1993 Arden Place Drainage Improvement project. c. Discussion - request to support a submission of a 3 year grant of 50% match for addition of a crime prevention position through the Ramsey County Sheriff's Department. 8:50 PM 9. Council comments . 9:00 PM 10. Adjourn TIle above times may vary depending upon length of issue discussion. ** REVISED AGENDA ** ARDEN HILLS CITY COUNCIL MEETING . COUNCIL CHAMBERS TUESDAY, OcrOBER 12, 1993, 7:30 P.M. 7:30 PM 1. Call to order/roll call. 7:30 PM 2. Agenda adoption. 7:30 PM 3. Public Hearing - Receive public input regarding the 1993 Arden Place Drainage Improvement project. 8:00 PM 4. Public Hearing - Receive public input regarding the final assessment roll and cost allocation in the matter of the 1993 Arden Place Drainage Improvement project. 8:30 PM 5 Approval of minutes for meeting of September 27 8:35 PM 6. Consent calendar a. Approve execution of 2 year contract with EZ Recycling to provide recycling services to the City of Arden Hills. b. Approve request for door to door canvassing by Greenpeace. ** c. Approve request for door to door canvassing/informational for a new . business venture in Arden Hills - Trevor M. Hall d. Approve expenditure of $1,700 to purchase the Skid-Steer Loader as budgeted for in 1993. ** e. Approve Worksession minutes of August & September 1993. ** f. Approve Resolution #93-51, Designating October 1993 as International Alpha Delta Kappa month. ** g. Approve Resolution #93-52, Designating October 18 through 22, 1993 to be Manufacturers' Week in Arden Hills. h. Approve List of ClaimsjPayroll. 8:36 PM 7. Public comments 8:40 PM 8. Unfinished and New Business a. A Resolution #93-49 - ordering the improvement in the matter of the 1993 Arden Place Drainage Improvement project. ~~ b. A Resolution #93-50 - Final Assessment Roll in the matter of the 1993 Arden Place Drainage Improvement project. c. Discussion - request to support a submission of a 3 year grant of 50% match for addition of a crime prevention position through the Ramsey County Sheriff's Department. 8:50 PM 9. Council comments . 9:00 PM 10. Adjourn The above times may vary depending upon length of issue discussion. -------- ** REVISED AGENDA ** ARDEN HILLS CITY COUNCIL MEETING . COUNCIL CHAMBERS TUESDAY, OCTOBER 12, 1993,7:30 P.M. 7:30 PM 1. Call to order/roll call. 7:30 PM 2. Agenda adoption. 7:30 PM 3. Public Hearing - Receive public input regarding the 1993 Arden Place Drainage Improvement project. t~ 8:00 PM 4. Public Hearing - Receive public input regarding the final assessment roll and cost allocation in the matter of the 1993 Arden Place Drainage Improvement project. 8:30 PM 5 Approval of minutes for meeting of September 27 8:35 PM 6. Consent calendar a. Approve execution of 2 year contract with EZ Recycling to provide recycling selvices to the City of Arden Hills. b. Approve request for door to door canvassing by Greenpeace. ** c. Approve request for door to door canvassing/informational for a new . business venture in Arden Hills - Trevor M. Hall d. Approve expenditure of $1,700 to purchase the Skid-Steer Loader as budgeted for in 1993. ** e. Approve Worksession minutes of August & September 1993. f. Approve List of Claims/Payroll. 8:36 PM 7. Public comments 8:40 PM 8. Unfinished and New Business a. A Resolution #93-49 - ordering the improvement in the matter of the 1993 Arden Place Drainage Improvement project. b. A Resolution #93-50 - Final Assessment Roll in the matter of the 1993 Arden Place Drainage Improvement project. c. Discussion - request to support a submission of a 3 year grant of 50% match for addition of a crime prevention position through the Ramsey County Sheriffs Department. 8:50 PM 9. Council comments 9:00 PM 10. Adjourn . The above times may vary depending upon length of issue discussion. . To: City of Arden Hills From: Dale and Nancy Noyed Subject: Drainage Problem Date: October 12, 1993 First of all I want to compliment you for addressing the Arden Place Storm Sewer issue again. The drainage of several homes in the area cause a ponding effect which results in wet basements, as well as a potential loss of life. Last month we had a severe rain which caused water to flood 3 feet deep. Children were out in our back yard with a canoe. I can recall this same thing happened in a neighborhood I rented in, a number of years ago. A 3 year old child drowned as a result of high water due to a heavy rain. There is also an electrical problem. I use 3 pumps which are run by electricity. A child could be electrocuted it they picked up the pump along with the . electrical cord and submerged it in the water. I'm sure everyone would have a different view of this project ita child WaS killed. My position on the Storm Sewer Project is that it should proceed, and the City should fully fund the project. Wally Bauer contends the City advised him this was a buildable lot. The City of Arden Hills erred in this decision. The correct way would have been to instruct the contractor to install a proper drainage system before construction of the new house began. I therefore recommend the City of Arden Hills fund the. entire Project and ask for a contribution from Wally Bauer. If an outside firm was used to determine if the McGuire Property had a buildable lot with no water problems, I also recommend they contribute, as they would have coverage under their errors and omissions insurance. I will be happy to work with the City in negotiating a settlement with both parties on this matter. Sincerely, IJ teL< ;.J l;Lo (r'-'\ Dale H. Noyed . DHN/sb ,,- ---- - . TO: Arden Hills City council SUBJECT: Written Objections to Special Assessment for Arden Place Drainage Project FROO: Thomas R. Mulcahy 3530 Siems Court DATE: October 121 1993 This memo supplaments the Written Objections to Special Assessment which my neighbors and I have jointly submitted to the Council. . I have lived in my house for over 25 years. I have not altered the natural, historic flow of water from my property. The right of a property owner to die charge eurface water over the natural contours of his land onto lower land is guaranteed under I'1innesota law. There is a full explanation of this principle in our Written Objections. Clearly, I am not benefitted by way of any increase in the value of my property by the proposed drainage proj ect . please refer to the expert opinion of Mrs. Evie Kiene-Dunn. No assessment of my property can be fairly justified or supported. The continued consideration of this assessment on my property has the effect of diminishing, certainly not enr~ncing, the value of my property. Thank you for your cons ideration of our obj actions and requested relief. Please act now to remove this burden from our lives and property. . . ~a}vJd . . CITY OF 1\RDEN HILLS MEKm\NOOM DM'E: October 13, 1993 TO: Dorothy A. Person, city ]ldmin;,'trator Brian Fritsillger, I"nmnnrl,ty p'"nnirq Coordinato@ FRCM: SUBJECT: F~'ldations for additional license and pennit fee chanqes You recently asked me to research and prepare a recomrnenlation for several license/permit fees. You will find my recomrnenlations listed below, followed by some comments on related areas. 1. Doq License Fees In 1992 the Finance Committee contemplated an increase to Dog License fees which was sul:6equently unchanged. In reviewing other cornrnun:ities I would support approval of an :increase from $10/2 yr to $15/2 yr. OUr cu=ent fee is $10/2 yr. Most surroun:ling ccmnunities charge . residents a similar fee. However, when you look. at the greater metropolitan area, our fee is less than the average of $14/2 yr. The cu=ent fees related to dog licensing appear to be adequate to =ver our costs of issuing the license and purchasing the ID tags. However, there are a number of other expenses which need to be considered as part of our pennitting process. The City does contract for an.i1nal control services (ACS) in the amount of approximately $3400-$4000/yr. In addition to ACS staff, secretarial and deputy costs are included in this fund. I understand the revenues from this fee are to be placed directly into the General Fund. An increase in this fee to $15/2 yr. would provide additional projected revenue of $1050 and help offset the ab::lve costs. 2. Business License There were discussions as to changing the =ent retail sales license to a general business license. Attached is a copy of Resolution No. 92-75 which details Arden Hills' existing license and permit fees. The key issue which needs to be considered is the change from a Retail Sales license to a General Business license. This change would require each and every business located in Arden Hills to . obtain a license. CUrrently only those involved in selling retail goods or services are licensed. . By licensing each bJsiness, the City a=nq:llishes several things. First, it allows the city to COIlpile an ac=ate list of each business located in Arden Hills. Second, from this list the City would be better informed as to enf=ing the Zoning Ordinance/city Ccrle. Finally, it requires each bJsiness to directly pay a fee f= a portion of those services received. Certain operations =ently identified in Resolution 92-75 and charged at a different rate, such as a Hotel/Motel, Amusement Facility, Rental Equipment, etc..., would still be exceptions to the General Business license category and. fees would remain the same. However, Drive-tlJru Restaurants, Restaurants, Grocery stores, and. Service/Gas stations typically generate lllOre services in the areas of fire, police protection, and health inspections. The broader question which needs to be answered about the proposed change would be the level of service received by those bJsinesses not cu=ently required to have a license. Especially those Office/Industrial bJsinesses. Very feN Metropolitan cities have a General Business license. While I understand the rationale of this license, when I change hats to Economic Development, I am concerned about the message this sends to the bJsiness conanunity. If the city were to ilnplement the license, I would want to ensure that the fee is minllnal enough that it can be justified based on in=eased . services . Another item which should be addressed is basing the fees on hours of operation versus square footage. I would tend to agree with Terry Post's recammendation on November 30, 1992, that the fee structure be tied to hours versus square footage. I think that the amount of services received from the local government can be better applied to the hours of operation. The fee structure recommended by Mr. Post which I con= with is: Hours of Operation Business Basic 15-20 20+ Hrs/Dav Hrs. /Day CUrrent Fee Service/Gas station $100 $400 $500 $100 Gr=ery $ 50 $400 $500 $20/1000 sq.ft. Restaurants (Dri ve-Thru/ Sit-Down) $ 50 $400 $500 $20/1000 sq.ft. $300 on Drive-tlJru other Businesses (Not Specified in . Resolution 92-75) $ 50 $ 50 $ 50 Retail Sales License $50 . The City =ently charges Restaurants ani Grocery stores per square foot. The recommended change results in an increase in fees for those who are open in excess of fifteen hours. It also re::luces the fee to those open less than fifteen hours. This change would also increase the fees for Service stations which are $100. You should note that for other businesses, I have not suggested an increase based on hours of operation. This is prbnarily due to my conCel:TI about high fees ani the amount of services received for a General Business license. 3. Amusement Devices As part of the recodification of the City Ordinances, some discrepancies were noted in the definitions of Amusement Devices. In reviewing these definitions, the City Council may want to consider a change to the definition. The purpose of the definition is to eliminate gambling devices. The ordinance reads "... which contains no autooatic payoff features for the return of money, coins, merchandise, checks, tokens or any other thing or item of value..." A number of new arcade machines do giveaway prizes. one being a . crane that atterrpts to pick up stuffed animals ani others which give tokens for a prize reimbursement. There are a number of the crane machines present in Arden Hills. Teclmically, these are in violation of the ordinance. 4. SAC/WAC Charcres I understand that there have been some discussions about possibly creating a City SAC/WAC charge. A number of metrop:>litan c:cnmnittees have adopted this charge at a $500-$1,000 rate. This charge would apply to any new construction residential as well as cormnercial ani industrial, on a per unit basis. In the case of the cottages, this charge would have cost the developer an estimated $300,000. For the most part, this charge is used in communities which are experiencing substantial development which impacts the ability to provide services. In the area of Rourrl Lake, where a number of infrastructure .improvements are necessary, it is estimated that this charge would generate $1,000,000 in fees for the city. At this time, I feel that additional study should be considered before ilTplementing this charge. In the case of Rourrl Lake, the City created the TIF district to assist in infrastructure . improvements . I would be concerned at this p:>int that this additional fee wold act more as a deterrent to development. ---- ---------- . ' , . Cat License Fees 5. '!his fee was not one that you identified for me to investigate. However, while I was researching the !leg licenses I thought it would make sense to review what other carmnunities did with cats. Alx>ut fifty percent of the =ound.ing cities require licenses for cats. These licenses ranged in cost from $2.50 - 5.00/yr. I would not recommencl. at this time that we create this license. I understand that the City will be considering a change to the ordinance on cats in early 1994. If the City were to incorporate this change and/or require AniInal Control Services, Inc. to pick- up stray cats, the City should consider incorporating a license at that time. 6. Liauor License Again, this was not a fee that you had asked me to investigate. However, as I studied the permit survey and contacted other COI1UllllIlities, I obtained some additional information on licenses. '!he City =ently charges a $100 fee for Police investigation of liquor license applicants and Fire Department personnel to inspect . liquor establishments. This was instituted in 1988. In reviewing the discussions from this past Winter/Spring, it was recarrnnended that the fee be increased to $150. In looking at neighb:>ring carmnunities and the Twin cities as a whole, Arden Hills has the lowest fee. The next lowest fee is White Bear lake and Sh=eview at $200. As part of this fee, these cities undertake the following investigations: 1. Background check 2. Fire Marshall site inspection 3. IRS check 4. On site inspection 7. Proratincr of FeeslMinimum Fees Section 13-25 of the City code addresses the proration of fees and 13-27 addresses rnin:llnurn fees. I understand that there was some question as to whether these sections should be revised/deleted. As an applicant, there is benefit to prorating fees for pennits/ licenses. However, my experience has been that prorating tends to be somewhat subjective. While it is financially more expensive for the applicant, I support a revision to this section eliminating the prorating and creation of minimum fees. This . would result in a base fee, due year round. . . CITY OF ARDEN HILLS MEHlRANIXlM mTE: October 13, 1993 TO: Dorothy A. Person, City Administrator FRai: Brian Fritsinger, rnmnmity Planning Coordinator stlBJ!X::I' : plannina Packets One of the iterrs that you and I have discussed is the process of providing the city Council with information on the monthly plannin:J' cases . with the recent change to reviewing plannin:J' cases at the last meeting of the month, my concern has been providing the most camplete and co=ect information in the most tilnely manner as possible. The pr=ess we undertake is as follows: 1.- Plannin:J' Packets/Reports mailed to City Council- October 28 2. Planning Commission Meeting - November 3 . 3. Administrative fOllow-up in newsletter - November 5 4. Draft minutes sent to City Council - November 12 5. City Council Meeting - November 29 I support the recent change of addressing the plannin:J' cases at the last meeting of the month. This allows staff to undertake any n~ssary follow-up in the weeks following the Plannin:J' Commission meeting. The pr=ess above worked well when the City Council acted on the items at the first meeting of the month. However, with the additional two week delay, I have a concern that the information the City Council has to review not being the most acarrate or detailed. I have also worked with City Councils that are not as concentious as this one about reviewing information prior to a meeting. I would like to suggest a change to this format. I am cognizant of the Councils need to get this information as soon as possible, so I am open to suggestions on my proposed format. 1- Planning report to Planning Commission and memorandum up:1ate to Council - Oct. 28 2. Planning Commission meeting - November 3 3. Administrative follow-up in newsletter - November 5 4. Draft minutes to City Council - November 12 5. Revised report to City council - November 26 . (or Nov.12) 6. City council meeting - November 29 . . . The memorandum on the 28th would consist of a listing of each case, staff recommendation, and any major background on the case. It should provide enough infonnation for the City Council to understand the request, the issues, and answer any basic questions you may receive from the public. The revised report would include any additional infonnation requested by the Planning Commission, address any concerns noted by the Commission or public, and include a revised Planning Commission recommendation. This is similar to what I had proposed to do last month, but after rli="'lSSing the issue with several iIxiivicluals it was clear that the city Council desired more infonnation than I had been thinking at that time. . . -------- -------- : . CITY OF ARDEN HILLS MEMORANDUM DATE: October 13, 1993 TO: Dorothy A. Person, city Administrator Community Planning coordinator~ FROM: Brian Fritsinger, SUBJECT: Additional Fees Land Development Fees On several occasions, I have expressed my concerns about our fees for development and planning applications. The City currently charges a flat fee plus consulting costs. My concern has been that including consulting fees is . somewhat of an unknown for our residents. In working with larger developers, this is a standard used by several cities, but not typically with City residents. We have some history of non-payment of these after the fact fees. The city has attempted to reduce costs associated with the consultant planner. As such, the fees that were associated with the consultant should be greatly diminished. I would propose that we eliminate this portion of our fee schedule. In eliminating this portion of our fees, it provides us with an opportunity to consider other methods of collection. The primary question is whether the current fee allows us to recoup all of our costs. To answer this question I took a look at the various costs that may be associated with a typical variance request. Not including postage, copying, or supplies, I calculated our staff costs to average approximately $400. . ---------- . . -' . Page Two Additional Fees Memo As you can see, the City currently charges only $100 for a variance application. The remainder of these expenses would fall under the General Fund. In looking at the greater Metropolitan area, an increase in this fee would be warranted; to $125. It is clear that most communities do not re-coup their land application costs. Overall, our fees are not out of line of other communities and in looking at the option below, you can see the minimal increases that would be justified to bring us in line with other Metropolitan cities. Optional Land Development Current Increase site Plan Review $ 200 + $ 225 Rezoning/ $ 250 + $ 300 Comp Plan Amend. $ 250 + $ 500 Special Use Permit $ 200 + $ 225 Variance $ 100 + $ 125 PUD $ 250 + $ 500 Zoning Ordinance Amend. $ 200 + $ 250 Sign Permit $ 50 $ 50 . Preliminary Plat $ 250 + $ 250 + $ 20/lot $ 20/lot Final Plat Consultant $ 125 Fee Lot Split $ 150 + $ 175 Vacation of Easement $ 100 + $ 150 TIF $2500 $2500 One other option that the city may want to consider is actually reducing its initial fees and charging for staff time. This would be somewhat similar to what the city does now with the consultant fee. With this approach I would again be concerned about our residents being charged after-the-fact for an unknown fee. If the City were to consider this option, I would suggest that a maximum fee be established. with the history we have had of non-payment of these after the fact fees, the City may also consider collecting the maximum up front and then reimbursing the unused portion upon completion of the case. This would eliminate our non-payments, save money for the applicant on a simple request and allow the City to re- coup as much of its costs as possible on more time- . consuming cases. --~- CITY OF ARDEN HILIS . mDlANDllM TO: Dorothy Person, city lIrln,;n;..trator FRCM: Dan Winke1, Public WOrks SUperintendent !)w. DATE : october 14, 1993 SUBJECT: 1993 and 1994 storm water Projects '!he following lists represent proposed projects for the 1993 and 1994 storm water management budget. 1993 Estimated Revenue $85,000 Keithson Pond (1/2 of non-assessed cost) $32,000 Arden Place storm sewer project 22,000 - 1/2 of 1993 project costs $15,000 - 1992 engineer costs $ 7,000 Valentine Avenue CUlvert 2,000 CUrb Replacement for 1993 2,000 . (Pave Management bnprovement) Catch basin repairs 1,000 Repair / maintenance of existin:J facilities 10,000 street sweeper maintenance and repairs 3.000 $72,000 1994 Estimated Revenue $170,000 Keithson Pond (1/2 of non-assessed costs) $ 32,000 Repair and maintenance of existin:J facilities 10,000 Public Works employee salaries 25,000 509 storm Water Management Report 35,000 Participation in street projects 25,000 Seasonal sweeping 15,600 Perry Park storm sewer 9,000 Valentine Crest Road to Valentine Lake 60,000 storm sewer project $211,600 Also attache:l is a list of proposed naintenance projects for 1993 and 1994. '!hese projects are included in repair and naintenance of existing facilities. The 1994 proposed capital budget exceeds estimated revenue by $41,600. '!he Council may want to delay paying back all of the Keithson Pond costs, and also may want to reduce the amount of payback for the 509 Plan. I believe that the remaining projects are a priority for 1994. . " . CITY OF 1\RDEN HILLS ME2DWIDUM 'IO: Dorothy Person, City 1\dm:inistrator FRCM: Dan Winkel, Public Works SUperintendent /)AW, Dl'd'E : OctOber 15, 1993 SUBnX:T: 1994 Pavement Management Re<::onmendations In August of this year, a geoteclmical study was done by American Engineering and Testing to determine the road =nditions for planned reconstruction for 1994. The study results are enclosed. Also enclosed is a letter from Greg stonehouse from Maier stewart with the estimated costs for the reconstruction of Bussard Court, Dunlap Avenue, and Amble Dr'ive. The =ld in-place recycle for Keithson Dr'ive will also be done in 1994. The =ent 1994 proposed J:::udget has $132,200 from the general fund, and . $55,000 from Minnesota state Aid mintenance monies and County aid. In addition, the stonn water management J:::udget has $25,000 for the pavement management improvements. These monies would be used for new =00 and catch basin repairs. Should the Council decide to assess 50% for the reconstruction projects, then all four of the streets listed in the geotechnical study can be completed. The City'S estimated share of =sts for these projects would be $207,000. After the bids are received on these projects, we will better ]mow how much is available for seal-coating and over-laying. I would like to see at least $20,000 to $25,000 in seal-coating work done in 1994. A=rding to the pavement rating schedule, the top five streets due for over-lay are Pleasant Dr'ive, Harriet Avenue, Lake Lane, Hunters Court and Benton Way. The city engineer and myself will estimate =sts for these streets. . CITY OF ARDEN HILLS . MEH:IU\NOOM TO: Mayor and eounci ,......h<>rs FRCH: DorOthy A. Person, City ]d'Im;n;strator DATE: Oc:tober 15, 1993 SUBJECr: Mninistrator o........,."ts for 10-21 Worksession l. Treasurer Report - Request for a deviation fram Invest:rnerrt: policies for the purpose of investment funding for the City Hall construction. 2. Fund Identification of Rerno::leling Costs - Enclosed is a memo outlining options of furrls available to be used for the up::aming remodeling of city Hall. While the Accountant would like to see the Olaritable Gal11bling furrl used, I would recommend that the purpose of the PIR furrl is more appropriate. Council input and decision is requested. 3. City licenses review - Attached you will find several staff reconunendations regarding license and permit fee increases. Areas identified include: General blsiness license, dog license, liquor license and land development fees. . 4. Christmas Tree Recycling Disposal Joint Program - The City of New Brighton approached Arden Hills with a proposal to coordinate a Christmas Tree Recycling pr<XJram. Arden Hills has been asked to participate through a $500.00 donation. 5. 1994 F\mds for stonn Water utility projects - Attached for your review is a listing of proposed projects for 1993 and 1994 stann water management budget. Council will want to consider the priorities of the options listed for 1993 and 1994 and give feedback for final determination at the up::aming Council meetings. 6. Attached for your information is a geotechnical study. Based on previous comments and review by the city Council, the street iIrprovements are suJ::rnitted for Council's final review which are to be forwarded for an up::aming city Council meeting. 7. City/County Turnback Report - Attached is a memo which you previously received fram the City Engineer outlining the conditions for =nsideration of a proposal to Ramsey County. Terry Maurer will also be discussing the merits of turnback of County Road F by Lexington in =nnection with a plan to pay for the llp3rade of County Road F by the Mounds view High school. . , Infonnational Items: . 1. Attached for your infonnation is the Ramsey County Sheriff I s Deparbnent Third Quarter Comparative Crime statistics report. 2. Attached for your review is a letter of concern for safety at the intersection of Old Hwy 10 and County Road E2. This letter was addressed to Comrnarrler Jerry Bergeron. It is signed by parents and staff members from Valentine Hills school. They are addressing the possibility of installing flashing signals in front of Valentine Hills School and three-way stop signs at the comer of Old Highway 10 and County Road E2. 3. Attached is a memo outlining the procedures and timeliness in notifying the Council of update of Planning issues. If you have COIl1llle!lts or suggestions, staff would be open to discussing these issues at the w=ksession. 4. Attached for your records are three letters the city received. from =ncerned residents addressing the Arden Place Drainage J:nprovement project. These letters were sul::Jnitted at the Council meeting of October 12. 5. Attached is letter the City received. from the Association of Veterinarians for Animal Rights addressing the issue of Early-Age sterilization. This issue is scheduled to be discussed at the January 1994 worksession. . DAP:rk . - I . CITY OF ARDEN HILLS MEMORANOOM mITE: October 04, 1993 TO: Dorothy A. Person, City 1\dministrator ~:@ Terrance R. Post, City 1\coo1mtant SUIlJEXlT: Existinq city Hall Renovation Pro;ect F\lndinq Per action taken at the 9/27/93 Council meeting, Council approved Option 3 (b) as outlined in a 9/24/93 City Administrator "city Hall Needs" memo to Mayor and Council. '!his option includes the dropping of a false ceiling, the creation of two enclosed offices, and the creation of three work station areas in current Council Clambers. Project cost was estimated in the $15,000 range. Fun:ling for the project was not addressed in the Administrator I s memo or in discussion at the Council . meeting . Fundi.nq Options '!his planned renovation is a General Fund (101) Government Buildings Department capital project. Capital outlay of $3000 was budgeted in this deparbnent f= 1993. Through 9/30/93, $407.91 has been expended leaving a budget balance of $2592.09. AsSlll11ing that no additional building emergency conditions arise for the rest of the year and that the renovation project comes in on J:udget at aIxlut $15,000, additional General Fund revenue of approximately $12,500 will be required. Following are funding options f= your consideration: A. Do not seek additional revenue sources to fund this project. '!his in1plies that the 1993 estimated excess of expenditures over revenues would be worsened by $12,500. B. Increase the Operating Transfer from the Connmmity Services Fund #225 (Charitable Gambling) from a planned $9315 to $21,815. The logic would be that, since the Program Fund #226 is estimated to not require the full budgeted $47,085 operating transfer from Fund #225, that some $7533 could be diverted to the General Fund. . --- ------ - --- ~ . Likewise, the operating deficit in the Diseased Tree Fund #224 may not require the full bJdgeted $9315 operating transfer from the General Fund. Any reduction in transfer could also be utilized to partially fund the renovation project. c. Obtain current year financing from the PIR (#501) Fund. 'Ihe PIR Fund would then be repaid in 1994 from levy proceeds of General Fund 1994 taxes payable. 'lhis action bnplies that a part of the proposed $125,000 ac.Xti.tional levy would be use:! for current, instead of future facility requirements. Fundincr Recommendation Of the three fun:iing options listed above, in my opinion, Option "B" appears the strongest. Option "A" seems undesirable on general principles. Option "C" dilutes the Truth- InJraxation message about linking the additional levy with future facility requirements. TRP/sjl . . . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA . RESOLUTION NO. 93-52 PROCLAMATION "MANUFACTURERS' WEEK" OCTOBER 18 - 22 WHEREAS, manufacturing employes one out of every five off-farm workers in Minnesota; and WHEREAS, manufacturing has the largest total payroll of any sector in Minnesota, and the second highest average wage; and WHEREAS, manufacturing produces $19.8 billion for Minnesota's economy, the largest single share of our gross state product; and WHEREAS, manufacturing exports brought nearly $6.7 billion into the state in 1992, far outstripping any of Minnesota's other sectors, . NOW, THEREFORE, BE IT RESOLVED that the City of Arden Hills does hereby publicly declare its thanks and appreciation to all Arden Hills area manufacturers and their employees for the contributions they make to our state and community. BE IT FURTHER RESOLVED that the city of Arden Hills declares that all of its members in good standing do hereby proclaim the week of October 18 through 22, 1993 to be Manufacturers' Week in Arden Hills. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12TH DAY OF OCTOBER, 1993. THOMAS R. SATHER, MAYOR ATTEST: DOROTHY A. PERSON, CITY ADMINISTRATOR . , .. . 3490 Lexington Avenue North St. Paul, MN 55126 League of Minnesota Cities (612) 490-5600 October 19, 1993 To: Mayors, Managers, and Clerks From: JMill"".D~ un er, ecutIve Irector Joel Jamnik, Legislative Cou ;; Subject: State Personnel Settlement with AFSCME In July, Governor Arne Carlson sent a letter to all state and local government bodies in Minnesota urging budgetary restraint. . On August 24, Governor Arne Carlson sent another letter focusing specifically on salaries and urging that local governments hold the line on salary increases. The core of the Governor's letter was his trumpeting of the settlement with the state AFSCME unit. The Governor stated: Our recently ratified contract includes no across the board increase in the fIrst year, followed by a second year 3.25 percent increase in total compensation, including all across-the-board, progression steps and benefit costs. This contract follows our 1992-93 agreement that provided 2.5 and 2.5 percent annual increases in total compensation, at a time when many local contracts were granting 4 and 5 percent total annual packages. This paragraph was very carefully worded and could lead to misconceptions about the state's AFSCME settlement. We thought it might be helpful for you to have additional facts available to you as you negotiate with city employees and prepare for tax levy hearings. First, while the Governor's letter is accurate in reporting a freeze on the general wage adjustment, and 3.25% increase across-the-board beginning July 1, 1994, the letter ignores that almost half of the AFSCME employees will receive "step" adjustments which are . generally worth 2.5 % of annual salary. Consequently, many state employees will receive a salary increase of 2.5% this year and 5.75% effective July 1, 1994! OVER . > . Because of this, and other features of the contract, the administration itself expects the contract to result in a 4.44 % increase from this biennium to the next. Additionally, for 1994, each employee will receive $80, posted to the employee's pre-tax spending account, for medical or dental expenses. This one year only contribution amount will revert to the state if not used by the employee. Benefit changes also were made by the parties, particularly in the area of health and dental care. Both systems are converted to a primary care/preferred provider type system where the employee who chooses out-of-network care is required to pay a larger deductible. Employees who stay within the network, however, are rewarded under the contract by not having to pay any deductible at all! Under the state's new health plan, employees will also not have a 20 % co-payment for inpatient hospitalization. While impossible to predict with exact certainty, the potential avoidance of a $25.00 per year deductible for dental and a $100 single/$200 family deductible for health care for many employees is quite attractive, particularly since it is accompanied by the $80/employee of "med money." In exchange for these employee-favorable features, the state gained larger deductibles for out-of-network care, and an increase in the drug co-payment from $5.00 to $5.50 per year. While there are many other features of the contract which could be discussed (see . accompanying list), we believe that these facts alone should demonstrate that simply referring to the settlement as a 0/3.25% contract is wholly inaccurate and irresponsible given the importance of labor-management relations and recent media attention. On a related matter, the League staff is continuing to work with the state and other government associations (most notably the school and county associations) to create a workable settlement reporting form that would enable improved cost analysis and comparison. Please contact us with any reactions or advice on any of these issues. IFM/JJJ:rnjd . . ' . . SETTLEMENT WITH AFSCME 1993/94 No freeze on steps - State claims only worth .3% to .4% No change to basic insurance benefit levels No change to holidays, vacations, and sick leave In calendar year 1994, Employer contributes $80 to flex spending accounts State health plan becomes a primary care coordinated plan Claim that gatekeeper provisions offset cost of eliminating co-pay and deductibles Eliminate deductible and 20 % co-pay on inpatient care More limited network on Delta Dental but eliminate $25 deductible Increase drug co-pay from $5.00 to $5.50 . Access to out of network with a $50 co-payment No language changes 1994-95 3.25 % base rate increase Continue step increases . . DRAFT CITY OF ARDEN HILLS MEXIU\NOOM Dl\.TE: OctOber 29, 1993 TO: Mayor and City Council FIlCH: Dorothy A. Person, City ]Inm;n;,.trator stlBJECT: strateqic pJ.ann:inq Please review the following for the November 18, 1993 meeting. If you have any changes or comments, please call me. 1. Why does this Committee exist? What is its purpose? 2. Looking ahead five years, what do you see this Committee looking like? What will be its legacy and future? . 3. Goals for 1994: What special projects are important to the City Council and Committee? How do these fit with the City's goals previously established? 4. What do you see as the duties and responsibilities of this Committee? 5. How should the Council relate to this Committee? 6. What are the expectations of the Council's rep? 7. What is the role of staff to this Committee? 8. What length of time is ideal to give ultimate service to the committee and the city? 9. Does this Committee meet often enough? Not enough? T= JlD.lch? . OP/sl ~ f/ ',~ ;' ~.-L'.". j^ L. '- . ) ~ \... l~ i ! 3576 Siems Court . Arden Hills, MN 55112 639-9049 October 19, 1993 Honorable Mayor Sather and City Council city of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112-5794 Dear Honorable Mayor Sather and City Council; I am taking the time to write you to express my utter dismay and anger over a building that is currently being construc'ted overlooking Lake Johanna Boulevard. We bought a home at 3576 Siems Court last fall and moved in last November. One of the main detractors from the home was its proximity to Lake Johanna Boulevard with its accompanying traffic. One of the main assets to the home were the views we had when we looked out of our living room and bedroom windows and when we sat out on our deck. We saw treetops and skyline and were afforded some seclusion and privacy. It was a main selling point of the home as ... far as we were concerned and has been a source of pleasure. The seclusion, privacy and enjoyment of our property has been violated by the construction of this building. If the building being constructed were situated in a valley, it would be considered a huge structure. Situated on top of a hill, it is a vulgar monstrosity. While I would not have opposed a structure that was sensitive to its impacts and of its surroundings, I do oppose this. It is a monstrosity that I will have to look at every time I look out of our living room or bedroom windows or sit out on our deck. Not only does this building take away our views but it also takes away our privacy, as windows have been installed which face our property. While I realize that we have little or no control over what an adjacent neighbor may do with their property, it seems to me that the council has the responsibility to take potential impacts on affected properties into consideration. The council places itself in a precarious position when it allows a building to be constructed which detracts from the enjoyment, privacy, and hence value, of nearby properties. One needs to look no further than the adjacent city of Shoreview to find a lawsuit based on similar circumstances. While I am so angry that there are any number of catty remarks I would like to make concerning how I feel about the total . insensitivity of the owner and the council to the impacts of this structure to its surroundings, (not to mention the incessant 4 . hammering that starts between 6:30 and 7:30 a.m. and has been going on for months and months as the structure grew and grew and grew like a malignant tumor), I well refrain from doing so as I would prefer to try and be more constructive (no pun intended). I am requesting that the council require the owner to, at a minimum, 1) provide mitigation for the impacts of this building, and 2) refrain from developing the property any further. Mitigation, although it would not and could not fully negate the impacts of this monstrosity, could take place in the form of mass plantings of large deciduous and/or coniferous trees positioned to help hide this monstrosity and restore some of the privacy that has been lost. Please feel free to share this with the owner of the above mentioned property. I would be happy to meet with the owner to provide the perspective from my side of the street. I would also appreciate a response to this letter. Cordially, C~~A~~ . 3576 Siems Court Arden Hills, MN 55112 639-9049 (home) 296-0735 (work) . -------- , The Brimeyer Group, Inc. EXECUTIVE SEARCH CONSULTANTS . One Tenth Ave. South October 25, 1993 Hopkins, MN 55343 Memorandum To: Interested Parties From: Jim Brimeyer The Brimeyer Group Executive Search . Subject: Public Management Article In the spring of 1993 I was invited to a conference at Cleveland State University to talk about Council/Manager Relations. After my remarks I was approached by a number of people who asked me for a transcript of my speech. Unfortunately, my remarks were made mostly from a few notes and I had no document to share with them. Thereafter, I was approached by ICMA to write an article for Public Management magazine. The subject of the article was to be Council/Manager Relations; how that relationship has changed over time and what needs to be done to enhance the dialogue between Councils and Managers/Administrators. The article, which I finally wrote, was printed in the October issue of PM Magazine. Enclosed is a copy for your information. You might want to share it with your associates. Very truly yours, tJ~ Jim Brimeyer . (612) 945.0246 . fax (612) 933-1153 ----- - , . Council-Manager Relations: Time for Adjustment, Before It Is Too Late his spring, I spoke to administrators. elected officials. and academicians at a -;onference on ~he Cle\-eIand State t~ni- versicy campus. The purpose of the conference. which was titled "Governing Local America-Maximizing Respon- siveness and Efficiency," was (Q explore the council-man- ager form of government, focusing on elected officials' expectations of the changing role of the professional ad- - ministrator. as well as to address council-administrator re. lationships. The conference also called public attention . to the role that professional local government managers can play in strengthening local government and local democracy. ........... ........................................................... The conference presentation was based on my 20 years A 15-Year of experience as a local government manager and my five ................................................................... years as an execuu\'e search consultant to local go"'ern. Look at ment. It centered on council expectations and how these expectations have changed over the years, council-man- ................................................................... ager relationships. and what administrators need to do (0 Cogncil strengthen them. .......... ........................................................ Expectations What Has Changed and What Remains the Same .......... ........................................................ ",im Brimeyer As I began my research for the presentation. 1 found posi- tion profiles from the past 15 years-from the late 1970s and late 1980s-which 1 compared with 1993 profiles. 1 di- vided the profiles into two categories: council's expecr.a~ dons in terms of organizational skills and council's expec- tations in terms of management and personality style, . This is what 1 found. . Ten years ago. Elected officials tools include economic development looked for experience in economic Today, managers and redevelopment; effective and development and bonding issues, in meaningful employee evaluation; union reladons. and in the mainte- .............................................. "rightsizing" of the organization, in- nance of stable emplo~'ment; plus eluding the combination of services skills in grantsmanship. In rnanage- must be prepared and resource reallocation: leadership ment style. the~' looked for a cenain .u........................................... without politics; more intellectual level of maturity; a low profile; diplo- and creative approaches to problem malic skills: an aura of authority: the to make more solving; openness to elected officials' ability to handle a \'arie~' of issues; a greater participation in manage~ steady career path: and skill in work. ....,',.,.".................................. ment; a stronger orientation toward ing with the go\'erning body so as to adjustments than process-especially with the public form a single unit. and staff; a greater accessibili~' win. ............,.....................,........... dividual elected leaders, sometimes In 1988. Councilmembers sought to the point of coaching them; and managers who knew how to protect they can expect of skill in anticipating what w'ill happen neighborhoods and mitigate traffic; ........................".................... in a global environment, so that con- to negotiate labor contracts; to re- sortiums of cities and regions can be spond \vith sensitivity to environmen- elected officials. set up, tal issues-particularly recycling; to Managers need to be more sensi- assist the governing body and staff in tive to the personalities of individual goal setting; to deal familiarly with their necks oue" and take a !eader- elected officials. the gamesmanship the issues of data processing and ship role without taking all the credit of politics, and the fact that politics is cable TV; and to retain a strong cus- for getting things done, The old no longer a businessman's a\-ocation . tomer service orientation. In the axiom "make councils look good, no (the "boomers" and "yuppies" are areas of management and style, the matter what they do" still is in effect. getting elected as careerists. and important qualifications were persua- Today's elected officials are reluctant value systems are changing), Most sive skills; a high level of energy; the to prO\ide the political leadership importantly, managers must under- ability to manage people and pro- necessary to get the job done; they stand the necessity of maimaining cesses; sensitivity to political realities; look to their CEO [0 provide it. one.on-one relationships and of a good sense of employee relations; Elected officials no longer seem will- treating the governing body as a and skill in conflict resolution. ing to lead-especially on social is- unit. Because of this changing envi- sues. citizen participation, use of vol. Tooment, much more tension will In 1993. Now, elected officials are unteers. and matters involving the arise. Managers should not take criti. looking for managers who are vision- changing workforce in a changing cism personally; they should always ary; oriented toward staff develop- society They expect the manager to assume it is political posturing (it mem; possessed of highly developed und.rstand and take the helm-to probably is). No demand or request collaboration skills; experienced at bring information (0 them and to should be considered excessive be- financial management; skilled in guide; them (yes, even help them) in . Cjl.use il proJ:>ably is important to the providing leisure activities; and expe~ making decisions about .....hat to do, individual making it, either for a per. rienced in development and redevel. Similarly, on the management side. sonal or a political reason. opment. On the management side. local gO\'ernment staff members still Finally, there seems to be an un- applicants should have a long-range \Vant a strong leader in their CEO but usual amount of outrage in the air vision; know how to share leadership they also want to participate in the over manager dismissal. One of the roles and empower staff; look at the process, The hierarchical structure no aspects of the council-manager rela- governing body and staff as a team; longer exists. Total quality manage- tionship is the right of a governing encourage citizen participation; de- ment, effective teamwork. and shon. body to change the administrator, velop partnerships; resolve conflicts term task forces are the order of the should it so 'choose. Managers always ably; be highly sensitive to diversity day when getting a job done, complain of being surprised, un- and to gender and sexual harass- aware of elected officials' dissatisfac- . ment; and possess a sound ethical! Management In the '90s tion. Managers must stay closely at- value system. tuned to councilmembers needs, Public officials are looking for Basic tools are needed by the effec. both individually and as a group, to managers who are willing to "stick tive manager in the 1990s. These avoid being caught unaware, Public Manaumant - ___n_____ . What Can Be Done team [0 buy inca it. They must de~ a strategic plan and a sense of strate~ \-elop a sense of teamwork and man. gic thinking, They need [0 recognize First of all. we need to ha\'e stronger age the strengths and egos of each that the onl:, Constant ~pect of their managers and stronger elected offi- team member: manage circum- job is change-and that it also is their cia Is. particulari~" at the mayoral stances and recognize changes in job [0 manage ,he change. To aCCOm- 1e\'eJ. The [erIll "PoliAd" (poli[ical econom~', technology, and competi- plish ,his. I suggest that in addition to administrator) represents the era in [h'eness; rake personal responsibililV the regular maller's-degree program, which we are operating, \l,"herein the for decisions made under fire; and managers should be trained in the mayor and the manager must form a be adept at conflict resolution. par- areas of contlict resolution and sales- team and assume responsibiliry in as. ticularl~' when reallocating reSOurces. manship. and become completely sisting the communiC}' through its ~{anagers must be willing to commit knowledgeable in the principles of many decision-making and problem- and "uncommi('-there are windows rotal quality management. soh-ing processes, \lanagers can aid of opportunity of \.....hich the~' mUSt It is an exciling time to be a man~ mayors and other elecred officials b:v take ad\Oantageo It is necessary to ager, \\bile some of the old rules still helping them develop a sense of go,'- push the idea of performance evalua. applv, much has altered in the last 10 e-i"nance; it is even beuer if poiirical tion and [he issues of role definition to 15 years. I anticipate that the leaders also can get this message and role efficiency. This is important, changes will not be quite so dramatic from other elected officials, \lan- not just for the manager but also for in the next 10 years, But they "ill agers can help all of these officials indil'idual elected leaders. Adminis- prove traumadc for those managers de\'elop -rules. for their behavior. trators have to take 31 percent of the who fail to recognize that their envi. Today. managers must be pre. responsibilitv for accommodating ronmenr is changing. ~ pared to make more adjustments the needs of the go"erning body, as a than they can expect of elected offi. whole and as individuals. Jim Brimeyer is pmident of The Brimt'),,,,, daIs. They need to have a vision, an \lanagers need to "forget the pot- Group Exuutivl Search, Hopkins, inspiration. and [he ability to get the holes" and lead firmly in developing .\1innesola. . REPRIN1ED FROM P PUBLIC MANAGEMENT MAGAZINE . OCTOBER 1993 . The Brimeyer Group, Inc. EXECUTIVE SEARCH CONSULTANTS . Recommended Approach One Tenth Ave, South Hopkins, MN 55343 * EVALUAIE CLiENT'S SPEOFIC SlTUA110NlNEEDS * DEVELOP POSmON PROFILE NEEDS ANALYSIS PLANNING * ESTABUSH PROCESS AND l1MlNG DESCRJP110N * IDENTIFY PROSPECIIVE CANDIDAIES - TARGET ORGANlZA110NS CANDIDAIE - CLiENT NETWORK CONTACI'S lDENTIFlCA110N - DIRECl' CONTACl' RESEARCH - ANNOUNCEMENTS IN PROFESSIONAL PUBUCA110NS * SCREEN CANDIDAIES . - TELEPHONE INTERVIEW CANDlDAIE EVALUA110N - PERSONAL INTERVIEWS * EVALUAIE PROSPECIIVE CANDIDAIES - PERSONAL INTERVIEWS PROGRESS REPORT - VIDEO TAPE INTERVIEWS * REFERENCE, PSYCH. EVALUA110N DETAILED CREDENTIALS VERIFICA110N REFERENONG/ BACKGROUND CHECKS * FINAL INTERVIEWS CLiENT DEOSlON * OFFER AND EMPLOYMENT ARRANGEMENTS EMPLOYMENT ARRANGEMENTS . PERIODIC REVIEWS AS APPROPRlAIE (612) 945-0246 . fax (612) 933,1153 "