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HomeMy WebLinkAboutCCP 05-19-1994 . AGENDA ARDEN HILLS CITY COUNCIL WORKSESSION MEETING PUBLIC WORKS LUNCHROOM TBURSDA Y, MAY 19, 1994, 4:30 P.M. 4:30 PM 1. Call to order/roll call 2. Agenda adoption. 4:30 PM 3. Miscellaneous items/discussions - Review Preliminary 1993 Year end Audit report - Terry Post - Lake Johanna Volunteer Fire Dept. (LJFD) - discussion request from Army Reserve for fire protection. - Enclosed info - Round Lake/Everest . - Park & Rec Commission- minutes of 4-24-94 - Strategic planning update 5:00 PM 4. City Committee and Commission feedback 5:00 PM- Human Rights Commission 5:30 PM- Public Works/Safety Committee 6:00 PM- Parks & Recreation Committee 6:30 PM- Ramsey County Public Works, Paul Kirkwold and Tim Mayasich - update of 1994 County road projects. 700PM- Staff Issues 6:45 PM 5. Council comments. 7:00PM 6. Adjourn. . The above' times may vary depending upon length of issue discussion. m:agda0519wrk . CITY OF ARDEN HILLS MEMJRANDllM DA!'E : Apri~ 22, ~994 TO: Dorothy Person, City Administrator FRCM: Brian Frits:inger, Ccmmmity Planning Cooriili:Ja.@ SU1lJECT: Planning Case #94-0~ - Applicant, Thited. Properties The Planning O:mni.ssion reviewed an application to amend the signage plan at Arden Plaza at its Jlpril 20 meeting. At this meeting, the Comnission approved the area identification signs and denied the variance for the directional sign. The applicant has revised the directional sign prq:osed for the County Road E entrance. The sign w:)U].d be reduced both in size and height to canply with the ordinance requirements. The sign will be changed to a 2' X 3' sign reading as follows "Medical Clinic Arden Plaza" with an . arrow pointing to the parking area. The sign will remain internally illuminated. These changes ~uld place the request in confonrance with all Ordinance requirements. Attached is a draft copy of the section of the Planning O:mni.ssion minutes which apply to this case. BF:to . CITY OF ARDEN BILI.s . MEME\NDllM DATE: April 22, ~994 TO: Dorothy Person, City Admini.strat= FRCM: Dan Winkel, Public Works SUperintenden~ SUBJECT : 'lbree Party Sanitary Sewer 1\greement This rrorning I attended a meeting with Scott Lantz, representing T.C.A.A.P., and Mike ffirich, representing M::Junds View, to discuss the three party sanitary sewer agreen-ent. The proposed agreerrent was reviewed with ccmrents and conceITlS discussed. M::lunds View had additional language to add to the agreen-ent. Jerry Filla's ccmnents were reviewed. Mr. Lantz stated he It.Ulld prefer not to include M.W.C.C. in the current three party agreerrent. Mr. Lantz feels M.W.C.C. could be added with an amendment to the . agreement at a later date. Mr. Lantz will be updating the agreen-ent with today's changes and/or additions. He will send a faxed copy to us no later than M:mday April 25, ~994 for review. The bids for the sanitary sewer project were opened today at ~o:oo a.m. The apparent low bid was for $352,000. The estimated proj ect cost was approximately $500,000. The alternate to the bid, which included an oversized pipe, was $20,600. The second lowest alternate cost was $20,900. Arden Hills It.Ulld be expected to pay Federal Cartridge the cost of the oversized pipe prior to the beginning of the project. Keep in mind, the above rrentioned prices were bid prices. Steve Mati fran T.C.A.A.P. will be tabulating the bids today and sending Arden Hills the final costs by M:lnday April 25. The Bid Award is scheduled for April 26, ~994. The =tractor will be expected to canplete the project within 90 days of the bid award. The Council is being asked to address this issue on M:lnday evening to enable Mike Fix to award the bid on Tuesday April 26, ~994. DW:to . ,; --- . ,..~f-,~~i~f/- '-A"- ~7,!/ - ',J :1-- .~~~ DEPARTMENT OF THE ARMY TWIN CITIES ARMY AMMUNITION PLANT .i.~ NEW BRIGHTON. MINNESOTA 551 12.5700 R!PI..'fTO ATTENTION OF April ~5, ~994 SMCTC-EN SUBJECT: Construction of Army Gravity Sewer City of Arden Hills ATTN: Ms. Dorothy Person 1450 West Highway 96 Arden Hills, MN 55~~2-5794 - Dear Ms. Person: The U.S. Army is proceeding with its plan to build a gravity sewer. You have been given notice of these plans and offered an opportunity to have input for the planning of possible future reutilization of the Installation. A window of opportunity is open for you to participate in this project. You have requested that we include as an alternate bid in our solicitation, the additional capacity in the sewer for . future use. You have agreed to pay for all costs above and be- yond those the Army would experience building the sewer per our original design. If you choose to participate in this project, it will be necessary for you to meet the following milestones: a. You will need to provide funding for the additional work prior to award of the construction contract. These funds will be in the amount of the difference between the original scope of work and the scope including additional capacity desired by Arden Hills. We estimate the difference in scopes of work to cost up to an additional fifty thousand dollars. These funds shall be paid to Federal Cartridge Company, the Army's Operating Contractor. Bid opening is April 22, ~994 and contract award will be April 26, ~994. b. You have been requested to provide any comments you may have on the three party agreement for sewer service. To date none have been received. If you have any comments to our draft, please provide them no later than April ~9, ~994 . While we are pleased to be able to coordinate our work with local communities, we must remind you of the very tight schedule we are on with this project, for all the reasons previously - discussed with you. Your timely cooperation will afford you a . unique opportunity and will also be greatly appreciated. C' ~ .n ~o.-..-.J ~ --- .. . -2- The point of contact is Mr. Scott Lantz, SMCTC-EN, (6~2) 633-2301, X650. Sincerely, ~;{/# Michael R. Fix Commander's Representative Copy furnished: Maier Stewart & Associates, Inc. , ATTN: Mr. Tom Rousher, 1959 Sloan Place, st. Paul, MN 55117 Plt Mgr, FCC-TCAAP, New Brighton, MN 55112 . . ! i :i:J '~: 1/.-1 e x.' . L Y rK! ~_?"/ . 1528 W. Edgewater Ave. Arden Hills, MN 55112 April 19, 1994 Dorothy Person Arden Hil1s City Office 1450 W. Highway 96 Arden Hills, MN 55112 Dear Dorothy: It is with considerable sadness that I write this letter. Given growing pressures on my time, I am going to have to resign from the Human Rights Commission. I have served for o\'er 6 years and very much enjoyed the experience. Howe\'er lately I have not been able to devote the time to this endeavor that I would like. . You can be sure that I will recontact you in the future, should my schedule become more fl exible. Thank you for your attention to this matter. v~trUlY yours, if \-1' -- - ~ R Y M. Conroe i ", "., . ~ITC D:ECUTF'E TEL:612-349-7503 Rpr 22"04 10:37 No.OOl P.Ol .)' l ;/ " 'I' ,./( . ,J ,." s' ,',"t\..... V i City of White Bear Lake .~, I . L- I I ' I I , l) / . 4701 Highway 61, Whi" Sear '.ake, MN 55110 Fax (612) 429.8500 . Phone (612) 429.8526 - ...,;: ~o-#'1 April 18, 1994 (p 'j!>."1g19 Mayor Thomas Sather City of Arden Hills 3740 Brighton Way South Arden Hills, MN 55112 Dear Mayor Sather: On Sunday, May 1, 1994, White Bear Lake will host the 12th Annual Minnesota Law Enforcement Memorial Association Ecumenical Service in remembrance of the one hundred seventy-five law enforcement officers who have died in the line of duty in Minnesota. . This annual event coordinated through the Minnesota Law Enforcement Memorial Association has become a solemn service honoring the deceased peace officers and their families. The service will be held at First Lutheran Church on Highway 61 near County Road F and we expect to have family members, police officers, and goverrunent officials frorn throughout Minnesota in attendance. On behalf of the residents of the greater White Bear Lake area and the families of individuals who have served the public and made the ultimate sacrifice, I hope you will join me on May 1st at 3:00 P.M. at First Lutheran Church. You may wish to come early as we expect to fill the church. If you have further questions concerning this service, please do not hesitate to contact Lt. James Moeller or Detective Brian Beck at the White Bear Police Department, 429~8554. Sincerely, H~es Mayor . jmj CI'lY OF ARDEN HILLS . MJ!M)RAN[OI DATE : April 25, ~994 TO: Dorothy Person, City Administrator FRCM: Dan Winkel, Public W:x"ks Superin+-....n~t fJ.W SUB.JECT: Sale of s-~o Pick-up Upon review of the S-~O pick-up sale, staff is recarrrending the =t bids be rejected by Council. Today, I called various sources to =nfirm the trade-in value which is awroximately $7,100. The loan value is $6,500. The average retail price is $9, 000 . Staff reccmnends to re-advertise the truck in the local papers and send notices to local used car lots. It appears the used car lots are willing to pay the City a fair value for this truck. . avfto . '4'. 22. 9-4__ 04..: .Q.5 PM *TCAAP NEW BRIGHTONMN POl . DEPARTMENT OF THE ARMY TWIN cmm ARM'" AMMUNITION I'I.ANT NEW 8R1c:;HTON, MINNESOTA sa, 12.5100 ........... April 22, 1994 ............ cw SMCTC-EN SUBJECT: Three-Party Agreement for Sanitary Interceptor City of Arden Hills A TIN: Ms. Dorothy Person 1450 West Highway 96 - Arden Hills, MN 55112 Dear Ms. Person: Please find enclosed a copy of the subject agreement incorporating comments received . from all parties. The agrccmcnt is forwarded for your signaturc. Bids were opened and verified for the construction of the sanitary interceptor today. Boninc Construction Company was the lowest responsive, responsible bidder. Their bid is $392,508.68 for the work the Army requires. Their bid on the increased capacity Arden Hills desires is $20,600.00. A contract shall be awarded ~sdav, 26 Allri11994. If Arden Hills desires that additional capacity be incorporated inr.o- e J\r'my'sproJect, it needs to ~e funds to the Army's Operating Contractor by the date of award. The total amount rcquirc-d~iS $21,630.00. This represents the constnicadfi'eoSlsj)lusfive percent for ovcrhead as administration, engineering, and inspection by our Operating Contractor, Federal Cartridge Company. We request that you indicate to us whether you desire to participate in the project no later than 10:00 A.M. on Tuesday, 26 April 1994. The POC is Mr. Michael R. Fix, SMCTC.CO, (612) 633-2301, ext. 661. Sincerely, . - Enclosure ~ 04, ') ') (~ 4 04:05 PM *TCAAP NEW BRIGHTONMN PO:::: ~ . , Mounds View Sanitary Exhibit A Sewer Connection Point , " r.., ........ II '\ .' ~ it '........ /' .~ .. /' ..//.,. 'I '-..(~. ""'\ ~\ I , "..:...-..:;, ! ... '~. ... ~..J1 ) .....'. '. ; ...~::'"~-.. I City of I Bldg, l 102 Mounds View ( ) f ? ? -? ? ~ N LeQend ~ ,................. Project: Gravity sanitary uwer route from TCAAP to Mounda View unitary A In lerceptor. "c,. IwO. NO. IlICe.MO. TITLE: TWIN CITIES ARMY AMMUNITION PLANT Project Site DRAWN BY DATE FEDERAL CARTRIDGE COMPANY SAS 3'22-9' SCALE DRAWING NO. NEW a RIG H TO N, M INN E SO T A ~ ~ "2 APPROVED BY DATE NIA __ 71n~Q7 . DRAFT . MINUTES CITY OF ARDEN HILLS, MINNESOTA WORKSESSION MAY ~9, ~994 3:35 P.M. - Pub~ic Works Lunchroom CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Sather called to order the City Council worksession at 3:35 p.m. Present: Councilmembers Beverly Aplikowski, Paul Malone, Dennis Probst and Dale Hicks. Also present were: City Accountant, Terry Post; Park & Recreation Director, Cynthia Severtson; Public Works Superintendent, Dan Winkel; and City Administrator, Dorothy Person. ADOPT AGENDA MOTION: Malone moved, seconded by Probst, to adopt the May ~9, ~994 worksession agenda as submitted. Motion carried unanimously (5-0) . . REVIEW PRELIMINARY ~993 YEAR END AUDIT REPORT Steve McDonald of Abdo, Abdo & Eick was introduced by City Accountant, Terry Post. Abdo Abdo & Eick represents the City'S consulting audit firm. Counsel had been provided with the ~993 Year End Audit Report and Management Letter prepared by Abdo, Abdo & Eick. McDonald drew attention to the general fund, fund balance of $313,763. He explained that the formula for fund balance indicates that $800,000 would be a more sufficient fund balance then the current balance. The purpose of the fund balance is to be working capital to finance expenditures for the first six months of the next year. Primary reason for the general fund balance decrease is that 90% of the anticipated revenue was received from general property taxes. This is due primarily to commercial and industrial property re-evaluations and petitions and abatements paid out by the Ramsey County. There is no long term outstanding debt at this time for year end. In ~994 the City levied $~2,285 to eliminate the deficit in the fire equipment certificate indebtedness fund. This levy may be used for any public purpose. . -.---.---- . Arden Hills Council 2 May 19, 1994 The capital projects (Lexington Avenue project) is $93,5~2.00 remains to be used for the City portion of the completion of the County Road I project. The TIF fund was reduced by $42,684 at year end due to tax increments collected and applied to the balance of the PIR fund. Water and sewer funds are reported improved. ~993 Surface Water Management Fund was established and retained earnings of $83,737 at year end. $65,404 was transferred to the PIR Fund to reimburse an unassessed portion of the Keithson Pond expenditures. The Council asked for various explanations and clarifications to specific funds which were explained by McDonald. McDonald also indicated that due to the City Accounting Staff's preparation work, the time taken normally in the report preparation was significantly reduced. LAKE JOHANNA FIRE DEPARTMENT Lake Johanna Fire Chief Dan Winkel reported to the Council that the Department has been approached by the Army to . provide fire protection for the Army Reserve facility. Administrator Person noted that the Army Reserve request for retro session since April has not been pursued further so that the Army may review other possibilities for police and fire protection. Tom Sather noted that the Reserve building has all been sprinkled so that it does not seem the same exposure as the TCAAP land has presented. Council discussed the pros and cons of Lake Johanna Fire Department directly being paid directly, versus going through the City for payment. And Council identified the long term effects could be more beneficial to Arden Hills if the Fire Department provides the service. The Police Department will be further updating the City as soon as the information is available, although, they have not been contacted to date. The Administrator will be in further contact with the Army. HUMAN RIGHTS COMMISSION UPDATE Bev Aplikowski, on behalf of the Human Rights Commission presented the Mission Statement which was reviewed by Council. Goals identified were a culture awareness, communication to the public of Eastern Culture and their . cultural diversity. Council noted that the membership of . Arden Hills Council 3 May ~9, ~994 the Commission is decreasing in addition to limited issues that have been identified. Aplikowski indicated that the Saturday, May 2~st program will speak to diversity is being held at the Ramada Inn. Council saw a lack of information, in general, that has been circulated on this project. Aplikowski indicated that the present Committee has indicated their unhappiness in meeting at the Army Reserve, that they would prefer to meet at their homes as previously done, and that they continue to request staff assistance. Council indicated that since it seems to be a lower volume of types of issues in Arden Hills that it does appear that this Committee is struggling; that the interest is no longer as high as previous. Aplikowski indicated they will not be meeting until September. Council requested that the Commission to review its current status and programs. A decision is needed to identify whether the Commission should exist as currently is in place, whether it should become a Committee, or whether there is any need for the committee. Dick Roessler. Chairman from the Public Works and Public Safetv Committee - COMMITTEE UPDATE . Roessler reviewed the Public Safety/Public Works comments on their mission statement. They also reviewed the 1994 objectives which include: water meter evaluation, snow removal on sidewalks and trails, public safety trends, and police and fire department protection contracts. Council reviewed and discussed that they generally agreed with the objectives of ~994 and the Mission Statement of this Committee. They asked for further input as issues come up; further input to the Council as the Committee begins working on different items. council Indicating that Fire Department is in an area that they are particularly concerned about looking at from time to time. Leslie Goldsmith also attended this portion of the meeting. She requested information regarding that what had been the results of the striping lane request for Lexington. Hicks also suggested that the Committee might also want to look at the stripes along County Road E, speed controls, park lanes, turning lanes and parking areas among others. DAVE SAND. CHAIRMAN. PARK AND RECREATION COMMITTEE - COMMITTEE UPDATE Sand reviewed the Mission Statement which he stated was developed three or four years ago. Committee discussion . Councilmember Malone asked whether this was a department or . Arden Hills Council 4 May 19, ~994 a committee statement. He indicated that the Mission Statement should reflect the Committee's stand, and suggested that this needs to be a representation of the citizens who make recommendations to the Council. Sand reviewed the Park Fund uses in the past and potential uses in the future. Discussion followed with Council regarding the amount of money utilized which could be utilized by Perry Park. Sand explained that the $200,000 would be an outdoor matching recreation grant, utilized in the development of Perry Park. If this grant was not approved and finalized, the City Park Fund will not be used. Further discussion followed regarding the number of people who use parks, the amount of money that should be used on one facility, or for trails. Council generally concurred that washouts at Perry Park were a logical item to be addressed due to liability issues. Council stated that they see Arden Hills' residents being the primary users of our city parks. Severtson indicated that the majority of who use Perry Park are players from Arden Hills. However, . Little League also uses that (mainly from Arden Hills)and opposing teams from other cities. Hicks also indicated that it would be important to review that with park designation having been done by development, the City should review how the dollars that have been used in order to see whether the dollars put in nearby residents have also been used in part by the Park in their area. Malone indicated that the Council never designated any specific amount to be used out of the park fund, previously. He indicated it seems obvious that there will be very little replenishment of the park fund once it has been depleted. Sand indicated that they are working on the legal items of identifying trail easements in order to have future planning for trails, trail connections, and to provide future planning for TCAAP. Sand indicated that in ~985 the park feasibility study was completed which identified gateways such County Road E and Lexington Avenue (which is now being improved), and County Road D, and E2 at Cleveland. The Park Committee indicated that they need to do planning on those two areas. . . Arden Hills Council 5 May ~9, 1994 RAMSEY COUNTY PUBLIC WORKS-PAUL KiRKWOLD & TIM MAYASICH - COUNTY ROAD UPDATE Kirkwold indicated that residents on Stowe Avenue inadvertently were notified by the County that they will have a County Road Project of recycling their pavement within the month. He indicated that since the City had not been involved on that decision they are now looking to the City for some input. The City has some concerns for the west side of New Brighton Road regarding sewer placement, and would like to have time to look at a change. On the east side of New Brighton Road the County is ready to recycle unless the City gives it other indication. Review was made of the current road level, review of the County's priority system, and discussion of the level 90 county and turnback system. The City agreed that at this time the residents will be contacted by the County to indicate the project will be delayed. The Council will continue to review this project and work on a projected decision, or to ask for further discussion at June ~3th Council meeting. Council reviewed possible needs for curb and gutter on the east side of New Brighton road on Stowe Avenue, and decided . against curb and gutter for recycling. Council also asked for further information on any effect on delay of the turnback system and any financial effect. The City will also review with their Engineer the possible effects in assessments to the citizens on Stowe Avenue both east and west. They also discussed the possibility of doing the road east of New Brighton Road prior to finishing the Stowe Avenue on the west side of New Brighton Road. Concern on both sides is any drainage issues that may be there. The County also just brought to the table the issue of County Road F and the turnback of County Road F with reconstructions. Reconstruction expected to begin soon, within '94 - '95 time period, with additional discussion regarding cost breakdown. STAFF ISSUES The City Administrator and Councilmembers discuss the recent turn over in the City, causes and effects on staff. The Administrator and Council agreed that more intense efforts towards team building and strengthening the working relationships will take place. Further update will be given at the June worksession. . . Arden Hills Council 6 May 19, ~994 ADJOURNMENT : The meeting adjourned at ~O:05 p.m. Thomas R. Sather, Mayor Dorothy A. Person, City Administrator . .