HomeMy WebLinkAboutCCP 05-23-1994
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. AGENDA
. ARDEN HILLS CITY COUNCIL MEETING
NEW BRIGHTON COUNCIL CHAMBERS
MONDAY. MAY 23. 1994.7:30 P.M.
7:30 PM I. Call to order/roll call
7:30 PM 2. Agenda adoption
7:30 PM 3, Public Hearing - 1994 Pavement Management Improvement Project Assessment
Hearing.
a. Dan Winkel - Overview of pavement management project and assessment roll
established.
8:00 PM 4. Approval of minutes for meeting of May 9
8:05 PM 5. Consent calendar
a. Approve 1993 Audit report, Abdo, Abdo & Eick.
b, Approve list of Claims/Payroll.
8:10 PM 6, Public comments
. 8:15 PM 7. Unfinished and New Business
a, Planning Commission:
I. Case #94-07, Arden Manor Mobile Home Park - Amend Special
Use Permit #75-6, 4605 Prior Avenue North.
2, Case #94-09, Control Data - Amend Special Use Permit #88-25,
4201 Lexington Avenue North.
3. Case #94-08; Abra Auto Body, Special Use Permit, Lexington
Avenue.
b. Discussion to approve Resolution #94-33 , To accept bid and authorize the
execution of the contract in the 1994 Pavement Management Improvement
Proj ect
c. Discussion to approve Resolution #94-34, amending Resolution #94-30 which
determined assessed cost of improvement and ordering preparation of proposed
assessment hearing date in the matter of the 1994 Pavement Management
Improvement.
I. Resolution #94-35, Keithson (Cold In Place)
2. Resolution #94-36, 5 year Reconstruct
3. Resolution #94-37, 8 year Reconstruct - over $3,500
9:15PM 8. Administrator comments
9:20 PM 9, Council comments
. 9:30 PM 10. Adjourn
The above times may vary depending upon length of issue discussion,
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C:ITY OF ARDEN lIII.Ul
. MEMJRANJ:OI
'1'0: Mayor and Councilmelllbers
FRCM: Dorothy A. Person, City Administrator
DATE: May 20, 1994
stlI3JECl' : Administrator Cc:mlIents for 5-23-94 Council Meeting
I. Public Hearing - 1994 Pavement Managerrent Irrproverrent Project Assessrrent
Hearing ,
A, Attached - Meiro of citizen ccmnents fran Public Work
SUperintendent.
- See attached petition fran Dunlap and 2 citizen letters.
II. Consent Calendar.
III. Unfinished and New Business.
A. Planning - see update of Arden Manor attached.
l. Also attached is a rrerro regarding Arden Manor l'bbile Heme
. Park,
2. Planning Cases - reference Brian Fritsinger rrerro of 5/4,
B. 1994 Pavement Management Resolutions #94-33, 34, 35, 36, and 37.
Resolution 94-34 needs to be amended due to the dollar arrounts
used were based on consulting engineer estinates.
IV. Updates,
Parks and Recreation,
A. Flower Planting Day is scheduled for this Saturday, May 2l.
Businesses assisting are: Norwest Bank, St. Paul Book and
Stationery, Ramada Inn, AnDco and MSI.
l. County Road E and Lexington flower garden - upgrade of the
fl""""r garden with serre perennials, ornamental trees and the
timbers for bedding is planned to begin s=n. The garden
is located carpletely on Ramada Inn property and they have
given approval for this work. The cost is frc:m the Park
Fund with up to $3,000 for plants and flowers and $825 for
landscaping .
B. Local high school students are picking up trash to carplete
comnunity service hours.
Planning.
A. Davanni I S is requesting a change to its signage at Shannon
Square. The existing signage plan requires a 50 sq. ft.
"carmed" sign. The proposal is for a 49 sq, ft, neon sign, This
will be on the June 1 Planning Ccmnission meeting,
B, Ramada is requesting a review of the <lWroval given this past year
. for its outd=r patio. Due to the inclerrent weather last year,
Ramada would like one additional year to review
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Administrator O:mrents 2 May 23, 1994 .
the patio before undertaking the improverrents required by the
City, This will be on the June 1 Planning Cbtnnission rreeting.
C. Ryder has revised the plans suJ::mitted to show increased
landscaping on the site. Staff has rret with the applicant and
developed a list of conditions which appear acceptable to roth
parties. The approach is to allow the bus teIminal in an R1 zone
through a SUP, This will be on the June 1 Planning Cbtnnission
rreeting.
D. Brian Fritsinger, Camnmity Planning O:lordinator, prepared a
marketing packet for BariJ Piotrowski and Ray McGraw to use to
market Lexington/Grey Fox area. This should be a basis for
materials to use in the future.
E. Transient Merchants Ordinance revision was enclosed in the
Thursday May 22 packet for your review and further discussion.
V, Handouts,
A. Preliminary budget calendar is enclosed. Please advise if there
are any dates that don't IIOrk for Council.
B. TCAAP - letter of interest fran Minnesota ZOOlcgical Society;
Notice of Site 'A' Rem:lval; and a letter fran Craig Anderson
regarding houses facing 35W.
C, Tentative budget tirreline please respond if dates are
unacceptable.
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.. DRAfT
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. MINUTES
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
May 9, 1994
7:30 P.M. - New Brighton City Hall
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Sather
called to order the City Council meeting at 7:30 p.m.
Present: Councilmembers Beverly Aplikowski, Dale Hicks,
Paul Malone, and Dennis Probst. Also present were:
Community Planning Coordinator, Brian Fritsinger; Public
Works Superintendent, Dan Winkel; City Administrator,
Dorothy Person; and Recording Secretary, Renee Kaulfuss.
ADOPT AGENDA
Note was made that Consent Calendar agenda item #4a
should be removed to further consider requests recently
received by applicants to serve on the Planning
Commission.
MOTION: Probst moved, seconded by Aplikowski, to adopt the
. May 9, 1994 agenda as revised. Motion carried
unanimously (5-0) .
APPROVAL OF COUNCIL MINUTES
Councilmember Hicks asked that the word "apologized" on
page seven of the April 21, 1994 worksession minutes be
revised to read "noted".
Mayor Sather noted that the word "monthly" was spelled
incorrectly on page six of the April 21, 1994 worksession
minutes.
Councilmember Probst asked that the word "us" on page
seven of the April 25, 1994 minutes be revised to read
"this" .
Councilmember Hicks noted that in the motion on page
seven of the April 25, 1994 minutes the word "advice" was
spelled incorrectly.
MOTION: Hicks moved, seconded by Malone, to approve the
corrected minutes of the April 21, 1994 Worksession
Meeting, and the corrected minutes of the April 25,
1994 Regular Council Meeting. Motion carried
. unanimously (5-0) ,
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Arden Hills Council 2 May 9, 1994 .
CONSENT CALENDAR
MOTION: Malone moved, seconded by Hicks, to approve the
Consent Calendar and authorize execution of all
necessary documents contained therein. Motion
carried unanimously (5-0) .
a, Approve list of Claims/Payroll.
PUBLIC COMMENTS
There were no public comments.
UNFINISHED AND NEW BUSINESS
DISCUSSION' NATIONAL GUARD REOUEST FOR PARTICIPATION IN BASE
SEWER FUNDING.
Councilmember Probst noted that the City had received a
request from the National Guard to participate in funding
a sewer connection that would serve their immediate need
for their existing maintenance facility north of Highway
96 and west of the extension of Hamline Avenue. He .
further noted that there had been discussion between the
City Administrator, the Public Works Superintendent and
Tom Ryan from the National Guard regarding the National
Guard requesting the City'S participation in oversizing
the pipe, in as much as the City had participated in an
oversized pipe with the Army. Further discussions seem
to indicate that the National Guard was requesting the
City to assist in the provision of service to that
location. The National Guard had also made a similar
request to Ramsey County. Probst understood that Ramsey
County was not prepared to participate in any cost
sharing agreement at this time, due to a lack of any
assurance that Ramsey County would have any access to the
property.
Administrator Person noted that if the City would
participate in the cost of this sewer funding, it may
give the Army some indication that the City was serious
about entering into an agreement with them.
Malone asked if staff was given any indication of the
magnitude of the cost of this project? Councilmember
Probst noted that the anticipated total cost of the
project was $180,000. From the correspondence received,
it appeared that the National Guard had approximately .
$70,000 to apply to this project. The National Guard was
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Arden Hills Council 3 May 9,1994
. looking to the City and Ramsey County to assist in
funding the remaining $110,000.
Malone noted that if the City would gain access to the
property, the City would partially use these utilities,
however, he would like the City to have some type of
guarantee or contingency that the City would be able to
build on this property at some future date, He further
noted that the City had a policy on billing these types
of utilities or any other capital improvements of that
nature, and that 100% was normally assessed to the user.
Malone further noted he would be in favor of the City
funding a portion of the project if the City would be
guaranteed that it would have access to develop a part of
this property,
Public Works Superintendent Winkel noted that the
National Guard requested a four inch (4") force main and
they would pump into the City's sewer line due to the
fact that the National Guard's existing line is at a
lower elevation than the City's sewer line. It had been
suggested by Ramsey County to consider installing an
eight inch (8") force main which could facilitate higher
flow capabilities.
. Mayor Sather noted that the City does not always have
access to this property should a utility problem occur.
If the utilities would be the responsibility of the City
to maintain, the City would need access to handle any
problems, preventive maintenance and other related
issues. Mayor Sather further noted that the City had an
obligation within their corporate limits to provide the
accessibility to those kinds of services, however there
would need to be a good faith effort on the part of the
Department of Defense to offer some type of in-kind
payment for these services.
Council was asked whether this matter should be continued
until the next Council meeting to allow staff to research
the issues further.
Malone noted that the City should probably indicate their
interest in assisting the National Guard in pursuing the
land they want for their maintenance facility. This
would give the National Guard the opportunity to notify
the Pentagon that the City of Arden Hills was willing to
participate in the cost of this project, contingent upon
the ability to co-locate maintenance facilities,
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Arden Hills Council 4 May 9, 1994
MOTION: Malone moved, seconded by Probst to inform the .
National Guard that the City of Arden Hills is
willing to participate in a cost sharing agreement
with them to install a sewer connection at Highway
96 and Hamline Avenue, contingent upon the ability
of the City to share in a combined maintenance
facility on this property. In addition, in the
absence of not being able to obtain the shared
maintenance facility, the National Guard would
become the full user of the utilities, and would be
assessed the total cost of the utilities. Motion
carried unanimously (5-0J .
CELLULAR ONE ANTENNA CHANGF. REOUEST
Community Planning Coordinator Fritsinger noted that the
staff was requesting clarification as to the direction
the staff should take to address the request from the
applicant to make changes to their existing antenna
located on the City's water tower.
Cellular One had submitted a proposal to replace the
existing antenna with an eleven foot two inch (11' 2")
antenna.
In reviewing the file, it was noted that the SUP process .
had not previously taken place. A lease agreement which
included the terms for construction and placement of the
antenna was negotiated with the City. In reviewing the
ordinance, it was clear that an SUP was needed. The City
Attorney did clarify that this would be the correct
procedure to follow.
The applicant had identified a willingness to pursue the
SUP process, however, there are some time constraints in
meeting the deadline in replacing the antenna.
Malone commented that in order to properly handle the
request, he agreed that the SUP process was appropriate,
He further noted that the City had a lease agreement with
the applicant which allows them use of the tower for
which the City receives income. In addition, the lease
agreement allows the applicant to make changes to the
antenna located on the tower. Malone would like to find
a way to authorize the applicant to proceed with the
lease hold improvements while pursuing the Special Use
Permit process. He further noted that the applicant did
make a request to the City for these changes on March 30,
1994. This application could have been placed as an
agenda item at the May Planning Commission meeting.
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Arden Hills Council 5 May 9, 1994
. Probst asked the applicant, Mr. Carlson, how much time
was needed to test the equipment. Mr. Carlson stated
they need thirty days to complete cell site testing.
Probst asked the applicant if he attended the June
Planning Commission meeting, would that allow enough time
to complete the testing process. He further noted the
case could then be heard at the June 13 City Council
meeting. The applicant answered that this is not
sufficient time to fully test and prepare for
installation.
MOTION: Malone moved, seconded by Aplikowski to allow the
applicant, Cellular One, to proceed with the needed
changes to the antenna based on the conditions
allowed through the lease agreement, while pursuing
the Special Use Permit process, Motion carried
unanimously (5-0) .
JOB EVALUATION SYSTEM UPDATE - PAY EOUITY
Administrator Person commented that she recommended that
the City Council authorize the use of PDI for the pay
equity study based on the lower price quote of $4,515, as
. well as, their use of additional baseline job
descriptions over Hay Associates. She further noted that
PDI would conduct job reviews with the management staff.
Malone noted that based on personal experience, he would
recommend that the City Council consider using the
services of Hay Associates. He further noted that Hay
Associates had been in the business longer and he had
good experiences working with this firm.
Mayor Sather commented that MTC had used Hay Associates,
Person noted that PDI seemed to be more flexible and
their process seemed easier to work with, and received
positive recommendations on PDI,
Hicks asked why there was a cost difference between Hay
Associates and PDI. Hay Associates low end cost was less
than PDI, however, it could be higher by the end of the
study, Person noted Hay Associates anticipated the
approximate time that would be needed to complete the
study, however, depending on how much time would be spent
with the staff could fluctuate, and in turn, additional
costs could be billed for the service to a maximum of
$6,000.
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Arden Hills Council 6 May 9, 1994
MOTION: Probst moved, seconded by Aplikowski to accept the .
Administrator's recommendation to hire POI for the
pay equity study. Motion carried. Probst,
Aplikowski, Hicks and Sather in favor. Malone
opposed (4-1) .
ADMINISTRATOR COMMENTS
Person noted that Planning Commission member Raymond
McGraw had sent in a letter of resignation. She further
commented that staff would be advertising the vacancies
in the Focus newspaper.
Person noted that she would appreciate if the Council
could set a date for a strategic planning meeting with
the department heads, Discussion followed and it was
agreed that Wednesday, May 18, 1994 at 4:30 pm would be
convenient for all the Councilmembers to attend.
MOTION: Malone moved, seconded by Hicks to schedule a
Council meeting for May 18, 1994 at 4:30 pm at the
Public Works building for the purpose of conducting
a strategic planning meeting with the Council and
staff, Motion carried unanimously (5-0) .
COUNCIL COMMENTS: .
Malone referred to the letter received from Laddie J.
Elling addressing the issue of whether there was a
possibility of several communities and the University of
Minnesota pursuing the development of a good professional
golf course on the U of M land near County Rod J and
further on the TCAAP site. He asked Person if staff had
responded to the inquiry, and if not, to write a letter
encouraging the resident to pursue his contacts and that
the Council appreciated his thoughts on possible land
uses.
Malone referred to the letter received from the Hoxmeiers
voicing their concern with the over-population of geese
in the neighborhoods. He commented to Person that in
responding to the letter to make note that the Council
empathized with their concerns.
Aplikowski commented that possibly the DNR could remove
the geese in the fall which could minimize the nesting
areas. She further commented that it was her
understanding that the Arden HillsjShoreview Sportsman
Club had played an active part in bringing the geese to
this area, and possibly they could take responsibility in
dealing with the geese problems. .
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Arden Hills Council 7 May 9, 1994
. Hicks referred to the comments made by Malone regarding
the golf course and stated the letter drafted by staff
should encourage Laddie Elling to pursue his contacts in
joining together with other communities to pursue a golf
course and ballfields on the TCAAP property.
Aplikowski noted she received a resignation notice from a
Human Rights Commission member. They are currently
interviewing a possible replacement.
Probst wanted to thank the City Accountant for the budget
summary report. He had a question regarding why the
police and animal control line item had reached a payout
of 45% of budgeted annual expenditures through April
1994.
City Accountant Post arrived and noted that the police
contract was paid through May 1994, one month in advance.
Probst noted that the AMM annual meeting is Wednesday,
May 25, 1994.
Probst noted that Shoreview Councilmember Ben Withart had
mentioned at the April 21 TCAAP meeting, a possibility of
. conducting a joint meeting between the Shoreview City
Council and the Arden Hills City Council. He asked
Person if she had pursued a joint meeting date. Person
informed Probst that she had sent a letter to the City
Manager of Shoreview, however, to date had not heard
anything further from him.
ADJOURN:
MOTION: Probst moved, seconded by Aplikowski, to
adjourn the meeting at 8:15 p.m. Motion
carried unanimously (5-0) .
Thomas R. Sather, Mayor Dorothy A. Person, City Administrator
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CIlY OF ARDEN HILLS PAGE 10F2
r ACCOUNTS PAYABLE CLAIMS REPORT
~ TO BE APPROVED 05123/94 COUNCIL MEETING
.
CLAIMS PAID SINCE LAST COUNCIL MEETING (05109194):
iCK,;lI. "iCK,DA'fE 1 VENDOR jAMOUNT I COMMENTS I
I I
7061 05109/94 I DCA, IN C. FSA DEPARTMENT 452,31 DEPENDENT CARE PIR #9
7062 05110/94 I MIDWEST ASPHALT CORPORATION 150.07 ROAD MATERIAlS - WIDISCOUNT
7122 OS/20194 I PUBLIC EMPLOYEES RETIREMENT ASSN, 2.085,05 SECOND MAY PAYROLL
7123 OS/20194 ICMA RETIREMENT TRUST - 457 1.361.60 SECOND MAY PAYROLL
7124 OS/20194 STATE CAPITOL CREDIT UNION 2.312,56 SECOND MAY PAYROLL
7125 OS/20194 INTL UNION OF OPERATING ENG, 163,00 MAY PAYROLlS
7126 OS/20194 PUBLIC EMPLOYEES RET ASSN, - INS, 72.00 MAY PAYROLLS
7127 OS/20/94 UNITED WAY OF THEST PAUL AREA 64.00 MAY PAYROLLS
I SUBTOTAL PAID CLAIMS- - 6,660.591
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PAID ClAIMS (FROM ABOVE) $6,660.59
ADD UNPAID (TI-T45), PAGE 2 OF 2 - $67.662,98
TOTAL ACCOUNTS PAYABLE ClAIMS
FOR COUNCIL APPROVAL, OS/23/94 $74323,57
I I
NOTE, CHECKS FOR UNPAID CLAIMS TOTALING S67.503.05, WERE ISSUED ON 05110/94 AFTER
APPROVAL AT THE 05109194 COUNCIL MEETING, THEY WERE CHECK NUMBERS 7067
TO 712L THIS SEQUENCE CORRESPONDS TO UNPAID TEMPORARY NUMBERS T1-T55,
CHECKS 7063 - 7066 WERE USED FOR ALIGNMENT
ClAIMS:t,WKl
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. CITY OF ARDEN HILLS
PAGE20F2
.~ ACCOUNTS PAYABLE CLAIMS REPORT
. TO BE APPROVED AT 05123194 COUNCIL MEETING
.
UNPAID CLAIMS REGISTER:
ITEMP,"'1 CK. DATE I VENDOR I AMOUNT I COMMENTS I
I I
TOOl OS/24/94 AMERICAN FLAGPOLE & fLAG CO. 53.25 U.S. NYLON FLAG AND HOOKS II
TOO3 05/24/94 AMERICAN LINEN DIRECT SALES 504.73 UNIFORM ALLOWANCE - P.W. AND PARKS Ii
TOO4 OS/24/94 BEISSWENGER'S HARDWARE 76.02 APRIL PURCHASES - P,W. AND PARKS
TOOS 05/24/94 KATHLEEN BLACK 36.20 REIMBURSEMENT MAILBOX REPAIR
TOO6 OS/24/94 BOYER FORD TRUCKS 136.05 VEHICLE #9 - REPLACEMENT PARTS
TOO7 05/24/94 BSN SPORTS 7.20 ADO'L BILLING - EXCHANGE TENNIS NET MAT.
TOOB OS/24/94 BUSINESS FORMS & ACCOUNTING 561.48 UTILITY STATEMENTS - QUANTITY 6,600
TOO9 05124194 CARLSON EQUIPMENT COMPANY 60.42 BLUE MARKING PAINT (WATER DEPT.). AND
MANHOLE LIFTING BAR
TOlD OS/24/94 CELLULAR ONE 9.78 CURRENT INVOICE
Tall 05/24/94 CITY OF NEW BRIGHTON 100.00 BACK INJURY SEMINAR - SCHIFSKY & BELL
T012 OS/24/94 DIAMOND RADIATOR SERVICE 65.00 VEHICLE #9 - RADIATOR REPAIR
TOl3 05/24/94 FIRST TRUST 16.60 BANK SERVICE CHARGE - 1Q94
TO!4 OS/24/94 FOCUS NEWS 94.40 NOTICE FOR ASSESS. HEARING - PAVEMENT ~GMT.
T015 OS/24/94 FRANK MADDEN & ASSOCIATES 674.54 NEGOTIATIONS - BILLING FOR APRIL ,
TO!6 05/24194 FRATTALLOl'lic'S HARDWARE STORES 43.09 APRIL PURCHASES P.W. AND PARKS i
T017 OS/24/94 GOPHER SIGN COMPANY 59.64 TWO "YIELD" SIGNS
T018 OS/24194 GOPHER STATE ONE CALL,INC. 27.00 APRIL SERVICE
T019 OS/24/94 IUOE LOCAL #49 BENEFIT FUND 5.850.00 INSURANCE - JUNE THROUGH AUGUST
T02D 05124/94 I J~ C, AUTO SUPPLY 14.15 VEHICLE #42 - FILTER
T02! 05124/94 KATH AUTO SUPPLY S,73 VEHICLE #50 - BEAM LAMP
. T022 05/24/94 DAVID W. KRIESEL, INC. 3,662.50 INSPECTIONS & CODE ENFORCEMENT, 04118-05113
T023 05/24/94 MIDWEST ASPHALT CORPORATION 224.50 ROAD MATERIALS W /DlSCOUNT
T024 05/24/94 MIDWEST BUSINESS PRODUCTS 348.73 COPY PAPER &: OTHER OFFICE SUPPLIES
T02S , 05/24/94 MINNESOTA MUTUAL LIFE 350.82 INSURANCE FOR JUNE
,
T026 OS/24/94 MINNESOTA STATE TREASURER 15.00 RENEWAL - WATER SUPPLY SYSTEM OPERATOR
LICENSE. MCKINNEY
T02' OS/24194 MN RECREATION &: PARKS ASSOC. 1.056.00 WOMEN'S &: YOUTH TEAM REGISTRATIONS i
T028 OS/24/94 NARDINI FIRE EQUIPMENl CO. 49.75 FIRST AID SUPPLIES - P.W. BLDG. & CITY HALL :1
T02' 05/24/94 NEW BRIGHTON PKS. & RECREATION DEPT. 212.97 YOUTH TRIPS - THREE SCHOOL VACATION DAYS
,
T030 05/24/94 NORTHERN STATES POWER co. 3.125.31 CURRENT INVOICES :i
T03! OS/24/94 PETERSON, FRAM & BERGMAN P.A. 4.092.00 PROFESSIONAL SERVICES - APRIL ,
,
T032 05/24/94 LORNA PETRYKOWSKI 10.00 REFUND - SPRING SOFTBALL
T033 OS/24/94 TERRANCE R. POST 29.52 REIMBURSEMENT - MILEAGE & PARKING I
T034 05/24/94 POSTAGE BY PHONE 200.00 OFFICE POSTAGE
I T035 OS/24/94 PREFERRED DESIGN 58.00 TRACK T-SHIRTS
T036 05/24/94 PRO STAFF 931.30 WEEKS ENDING 05/01 & 05;08 - RECEPTIONIST
I T037 05124/94 RAMADA HOTEL & CONFERENCE CENTER 75.75 MEETING - 05102
I T038 05124/94 RAMSEY COUNTY 43.532.31 LAW ENFORCEMENT - JUNE. AND POSTCARD
MAILING FOR ELECTIONS
,
I T03' 05/24/94 ! SCHERER BROS. LUMBER COMPANY 18.66 STAKES FOR MARKING UTILITIES
I T040 05124/94 I T. A. SCHIFSKY & SONS, INC. 101.18 BLACKTOP MIX
I T041 05/24/94 I SERCO LABORATORIES 309.00 WATER TESTS - APRIL
T042 05/24/94 I STATE TREASURER, STATE OF MN 15.00 RENEWAL - WASTEWATER TREATMENT
, CERTIFICATE, PERRON ,
I'T043 05124/94 ! TAMMY OLSON 25.00 REIMB.- FEE FOR RECORDING NOTARY STA~P I
II T044 OS/24/94 i US WEST CO~MUNICATIONS 782.10 CURRENT INVOICES
II T04S 05/24/94 iUS-ALLOYS 42.30 WELDING RODS FOR SHOP
I
I TOTAL UNPAID CLAIMS --- 67.662,981
.
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CITY OF ARDEN HILI.S
MEH>RANDOM
. DATE: May 18, 1994
ro: Dorothy Person, City Administrator
FRa>! : Dan winkel, Public Works Superintendent
SUBJECT: Upjate of 1994 Pavement MaIlagement Assessment Issues.
To date, I have received only a small number of questions or concerns
regarding the 1994 Pavement Managerrent assessrrents. Listed below are
those that have been forwarded to rre.
Mr. Carlson of 1482 Bussard Court has called and questioned heM his
property assessrrents were established. Mr, Carlson owns three odd
shaped lots in the cul-de-sac, Terry Mauer was to review this with
Mr. Carlson,
Mr. Neuberger and Mrs. Farr have !:oth questioned ~ they ~d be
assessed for this project. Both of these properties are on the comer
of Tiller Lane and Dunlap. Both were assessed for the longer p:>rtion
of their lots as part of the Tiller Lane reconstruction project in
1992. According to the assessrrent p:>licy, neither lot will be
assessed charges for the Dunlap reconstruction project.
. The third item has to do with where Dunlap Street will end just North
of Cannon Avenue. The street currently ends at the south property
line for 3390 Dunlap Street. The City has a street easerrent that
extends to the north property line of the 3390 property a distance of
125 feet. The driveways fran 3390 Dunlap and 1201 Cannon !:oth enter
onto the public street at the south property line for 3390 Dunlap,
which is where the road currently ends, The City Zoning Onlinance
states that driveways llUlSt enter directly onto a City Street, The t><<l
affected property owners are interested in and have asked the City to
vacate the existing street easement. Both residents have been
informed the current street will probably be extended approximately 50
feet north. The street extension will then allow the driveways to
enter directly onto the street, The street easerrent leads into a
landl=ked parcel of land that is owned by Mutual Service Insurance.
The property owners will be contacting MSI to discuss future
developuent of the property,
Perhaps, this issue could be discussed at the Council ><<lrksession on
Thursday, May 19.
.
~
.
Patrick and Monette Brown
. 1301 Cannon Avenue
Arden Hills, MN 55112
639-0173 /'~
IV'\)
-"'" ~'''',J .".-'
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May 19, 1994 '}\';;''' ., ",~\.\;;
" ,- ~,.~.\~,\-.,.
,'\'\ \iT; '^
Ms. Dorothy Person ~,
city Administrator
City of Arden Hills
1450 W. Highway 96
Arden Hills, MN 55112
Hand-Delivered
Re: 1994 Pavement Management Improvement
PIN Number 34-30~23-13-0008
Dear Ms. Person:
Please consider this letter as notice that the undersigned
owners of the property located at 1301 Cannon Avenue, object to and
. intend to appeal our assessment of $4,838.00 in connection with the
proposed road improvement to Dunlap Street North scheduled for
summer of 1994. This letter is intended to satisfy the
requirements of Minnesota statutes S 429.081 as to filing a written
objection with the city administrator to protect our appeal rights.
We object to the assessment for the following reasons:
1. The proposed "improvement" does not benefit our property.
We believe that the proposed improvement will actually detract
from the value of our property.
2. Although we were assessed for 164 feet of "frontage", only
a portion of this assessed frontage actually abuts the
proposed "improvement". The remaining footage abuts a road
that is unimproved and is not intended to be improved in the
proposed assessment or in the future. The Assessment Manual
adopted by the city of Arden Hills states that, because our
lot is platted, our frontage assessment is to be measure along
the property line "abuttina the improvement". The most our
property may be assessed is for that which abuts the
improvement. Any argument that this assessment may be based
on usage is arbitrary and capricious, is not warranted by
actual usage and is also not authorized in the Assessment
Manual.
.
---.......--.. _.~.~ . . ._-_.~--
.
May 19, 1994
. Ms. Dorothy Person
Page 2-
Should anyone from the city desire to discuss this appeal with
either of us, please contact us.
Sincerely,
Patrick E. Brown
?~Z. ~
Monette Brown
~ ~~
.
.
. ", __...._.__ .'"_r_.___'_. -"-' .
--------
.
. Shirley Chase and Timothy Byrne
3390 Dunlap Street North
Arden Hills, MN 55112
.-~~
....C.-I\'" ")
May 19, 1994 Rt:. t: -ooA
~'i ?/Y \J
i'll"
Ms. Dorothy Person {.\'\~ G~ ~RV," C\\l~C
city Administrator '
City of Arden Hills
1450 W. Highway 96
Arden Hills, MN 55112
Hand-Delivered
Re: 1994 Pavement Management Improvement
PIN Number 34-30-23-13-0004
Dear Ms. Person:
Please consider this letter as notice that the undersigned
owners of the property located at 3390 Dunlap street N., object to
and intend to appeal our assessment of $3,687.50 in connection with
. the proposed road improvement to Dunlap street North scheduled for
summer of 1994. This letter is intended to satisfy the
requirements of Minnesota statutes S 429.081 as to filing a written
objection with the city administrator to protect our appeal rights.
We object to the assessment for the following reasons:
1. The proposed "improvement" does not benefit our property.
We believe that the proposed improvement will actually detract
from the value of our property.
2. Although we were assessed for 125 feet of "frontage", only
thirty (30) feet of our property abuts the proposed
"improvement". The remaining 95 feet abuts a road that is
unimproved and is not intended to be improved in the proposed
assessment or in the future. The Assessment Manual adopted by
the City of Arden Hills states that, because our lot is
platted, our frontage assessment is to be measure along the
property line "abuttina the improvement". The most our
property may be assessed is for 30 feet. Any argument that
this assessment may be based on usage is arbitrary and
capricious, is not warranted by actual usage and is also not
authorized in the Assessment Manual.
.
.
.
. May 19, 1994
Ms. Dorothy Person
Page 2-
Should anyone from the city desire to discuss this appeal with
either of us, they should contact one of us at our office number
listed below.
. Byrne
Chase
.
.
)
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. crrY OF ARDEN HILLS
RAMSEY CXlllN'l'Y
. RFSOLUTICN ro. 94-33
A RFSOLUTICN ~tDD BlD AND AImlORIZINJ
EXECU'l'ICN OF c:x::Nl'RACl' IN 'lHE MM'TER OF 'lHE
1994 PAVEH!Nl' ~ ~ PROJl!ICl'
WHEREAS , pursuant to Resolution 94-24, cc:upetitive bids were solicited and
received for the 1994 Paverrent Managerrent Inprovement as set forth
in the bid tabulation attached thereto and incorporated herein by
this reference; and
WHEREAS, the City Council has oonsidered the arrount of the bids and the
responsibility of the bidders and detennined that Ashbach
Construction, Inc. is the lowest responsible bidder;
WHEREAS, the following list of contractors and their bids were received by
the City of Arden Hills on April 5, 1994:
Ashbach Construction, Inc. $331,521.30
8.M.H. Asphalt, Inc. $340,716.50
Tower Asphalt, Inc. $346,038.00
T. A, Schifsky & Sons $346,743.85
W. B, Miller, Inc, $349,445.50
Master Asphalt, Inc. $353,660.75
Valley Paving, Inc. $359,293.40
Midwest Asphalt, Inc. $362,880.75
. Hardrives, Inc. $369,172.25
NI:M, THEREF'Ol<Jl:, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota:
1. '!he Mayor and City 1\dministrator are authorized and directed to execute
on behalf of the City, such contract with Ashbach Construction, Inc., as
is approved by the City Attorney for the c:arpletion of the 1994 Paverrent
Managerrent Irrproverrent according to the approved plans and
specifications designated in Resolution 94-24,
2. '!he City Administrator is authorized and directed to forthwith retttn1 to
all bidders the dep:>sits made with their bids upon execution of the
contract above specified.
PASSED AND llDOPl'ED BY 'lHE crrY COUN::IL OF 'lHE crrY OF ARDEN HILLS '!HIS 23RD
DAY OF~, 1994.
Thcm3.s R, Sather, Mayor
A'ITE'ST :
D:>rothy A. Person, City 1\dministrator
.
,. '.
CITY OF ARDEN HILLS
. RAMSEY COUNTY, MINNESOTA
. RESOLUTION NO. 94-34
A RESOLUTION AMENDING RESOLUTION NO. 94-30
DETERMINING ASSESSED COST OF IMPROVEMENT,
ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL
AND SETTING THE ASSESSMENT HEARING DATE
IN THE MATTER OF THE 1994 PAVEMENT MANAGEMENT IMPROVEMENT
WHEREAS, pursuant to Resolution 94-30, the Arden Hills City
Council determined that the City would assess
$215,286.92 against benefitted parcels in connection
with the 1994 Pavement Management Improvement project;
and
WHEREAS, the City Council's determination was based upon
estimates received from the City Consulting Engineer
as opposed to actual bid receipts; and
WHEREAS, the City is now in receipt of bids for the 1994
Pavement Management Improvement project; and
WHEREAS, the actual low bid received and the project cost
approved by the City Council is $437,608.12; and
WHEREAS, based upon the City Assessment policy, it is
determined that the portion of this improvement to be
. paid by the City and not assessed to benefitted
properties is $217,437.56; and
WHEREAS, the portion of the cost to be assessed against
benefitted properties pursuant to the City of Arden
Hills Assessment policy shall be $220,170.56;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Arden Hills, Minnesota:
l. That Resolution #94-30 is hereby amended to indicate that
the City Council has determined that based upon the City'S
Assessment policy, the assessed cost against benefitted
property owners for the 1994 Pavement Management
Improvement project will be in the amount of $220,170.56;
and
2, That Resolution #94-30 is hereby amended to indicate that
the City Council has determined that based upon the City's
Assessment policy, that the portion of this improvement to
be paid by the, City and not assessed to benefitted
properties is $217,437.56; and
3 . That in all other respects Resolution #94-30 shall be in
full force and effect.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN
HILLS THIS 23RD DAY OF MAY, 1994.
.
THOMAS R. SATHER, MAYOR
ATTEST:
DOROTHY A. PERSON, CITY ADMINISTRATOR
CI'lY OF ARDl!N HILLS
RAMSEY COONTY
. RESOLUTICN m. 94-35
RESOLUTICN ALuY~ll'G FINM. ASSESSMENl' ROLL
(1994 KEITH C.I.P.) - AUDITOR m. 6407
WHEREAS , up::m due notice properly made as required by law, the Arden Hills
City Council has net and heard and passed ~ all objections to
the proposed assessment for the 1994 Pavement M:magetrent
Iq:>rovement Project and has determined the arrount to be assessed
against each individual property as the Council deems just;
lDi', THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota:
1. The final assessment roll, a copy of which is attached hereto and
incorpJrated herein by this reference, is hereby accepted and adopted
and shall =nstitute the special assessment against the lands therein
narred. Each tract of land in the assessrrent roll is hereby found to be
benefitted by the irrproverrent in an arrC>1.U1t not less than the arrount of
the assessment levied against it.
2. Such assessment shall be payable in equal annual installments, including
both principal and interest, arrortized in such arrount annually as is
required to pay the principal with interest at 8.00% over a period of
five years,
. 3. The owner of any property so assessed may, at any tine prior to
certification to the County Auditor of the assessrrent of the first
installrrent thereof, pay to the City Treasurer the whole of the
assessment on such property, with interest accrued to the date of
payment; except that no interest shall be charged if the entire
assessment is paid within 30 days after the adoption of this Resolution.
Prepayment may also be made after the certification of the assessrrent or
first installrrent thereof by paying to the City Treasurer/County Auditor
the entire arrount of the assessrrent remaining unpaid with interest. In
the case of a payment made before November 15, interest will be
calculated through Cecember 31 of the year in which payment is made. If
payment is made after November 15, interest will be calculated through
December 15 of the next succeeding year.
4. The City Administrator shall transmit to the County Auditor a certified
duplicate of the attached assessrrent roll to be extended on the property
tax lists of the County. Such assessrrent shall be =llected and paid
over in the sarre manner as other municipal taxes.
PASSED AND ADOPl'ED BY 'mE CI'lY COUNCIL OF 'mE CI'lY OF ARDl!N HILLS THIS 23RD
DAY OF MAY, 1994.
'I11cmas R. Sather, Mayor
ATI'EST :
.
D:Jrothy A. Person, City Administrator
------------
CITY OF ARDEN HILIS
RAMSEY CXlllNlY
. RESOLUTICN ro. 94-36
RESOLU'l'ICN ADOJ:"u1'G FDW:. ASSESSMENl' ROLL
(1994 RECX:N. 5 YR.) - AUDI'IDR ro. 6408
WIlEREl\S , upon due notice properly rrade as required by law, the Arden Hills
City Council has met and heard and passed upon all objections to
the proposed assessment for the 1994 Pavement Management
Improvement Project and has detenn:ined the anount to be assessed
against each individual property as the Council deems just;
101, THEREFORE, BE IT RESOLVED by the City Colmcil of the City of Arden Hills,
Minnesota:
l. '!he final assessment roll, a copy of which is attached hereto and
inco~rated herein by this reference, is hereby accepted and adopted
and shall constitute the special assessment against the lands therein
named . Each tract of land in the assessment roll is hereby fOlEld to be
benefitted by the improvement in an aIlOWlt not less than the anount of
the assessment levied against it.
2. Such assessment shall be payable in equal annual installments, including
l::oth principal and interest, anortized in such aIlOWlt annually as is
required to pay the principal with interest at 8.00% aver a period of
five years.
. 3. '!he owner of any property so assessed may, at any time pri= to
certification to the Colmty Auditor of the assessment of the first
installment thereof, pay to the City Treasurer the whole of the
assessment on such property, with interest accrued to the date of
payrrent; except that no interest shall be charged if the entire
assessment is paid within 30 days after the adoption of this Resolution,
Prepayrrent may also be rrade after the certification of the assessment or
first installment thereof by paying to the City Treasurer/Colmty Auditor
the entire anount of the assessment remaining unpaid with interest. In
,the case of a payrrent made before N)vember 15, interest will be
calculated through December 31 of the year in which payrrent is rrade. If
payrrent is rrade after November 15, interest will be calculated through
December 15 of the next succeeding year.
4. '!he City Administrator shall transmit to the Colmty Auditor a certified
duplicate of the attached assessment roll to be extended on the property
tax lists of the Colmty. Such assessment shall be =llected and paid
over in the sarre manner as other municipal taxes,
PASSED AND AOOPl'ED BY THE CITY CClllNCIL OF 'lHE CITY OF ARDEN HILIS '!HIS 23RD
DAY OF MlIY, 1994.
Thomas R. Sather, Mayor
ATI'FST:
.
D:>rothy A. Person, City Administrator
CJ:'1Y OF ARDEN HILLS
Rl\MSEY COlJNl'Y
. RESOLUl'ICN ro. 94-37
RESOLUl'ICN ADOPl'IN3 P':IlmL ASSESSMI!Nl' ROLL
(1994 RE<XN. 8 YR.) - AUDI'IDR m. 6418
WHEREAS , upon due notice properly made as required by law, the Arden Hills
City Council has met and heard and passed upon all objections to
the proposed assessment for the 1994 Paverrent Managem:nt
Inprovem:nt Project and has determined the arrOlIDt to be assessed
against each individual property as the Council deems just;
NOW, ~UKE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota:
l. The final assessment roll, a copy of which is attached hereto and
incorp:>rated herein by this reference, is hereby accepted and adopted
and shall constitute the special assessment against the lands therein
narred . Each tract of land in the assessment roll is hereby found to be
benefitted by the inprovement in an arrOlIDt not less than the arrount of
the assessment levied against it.
2, Such assessment shall be payable in equal annual installments, including
l:oth principal and interest, arrortized in such arrOlIDt annually as is
required to pay the principal with interest at 8.00% over a peric:d of
eight years because the assessment is equal to or greater than $3, 500 .
. 3. The owner of any property so assessed may, at any time prior to
certification to the County Auditor of the assessment of the first
installment thereof, pay to the City Treasurer the whole of the
assessment on such property, with interest accrued to the date of
payrrent; except that no interest shall be charged if the entire
assessment is paid within 30 days after the adoption of this Resolution,
Prepayrrent may also be made after the certification of the assessment or
first installment thereof by paying to the City Treasurer/County Auditor
the entire arrount of the assessment remaining unpaid with interest, In
the case of a payrrent made before November 15, interest will be
calculated through December 31 of the year in which payrrent is made. If
payrrent is made after November 15, interest will be calculated through
December 15 of the next succeeding year.
4. The City Administrator shall transmit to the County Auditor a certified
duplicate of the attached assessment roll to be extended on the property
tax lists of the County. Such assessment shall be collected and paid
over in the saIre manner as other rrnmicipal taxes.
PASSED AND 1\uJ.l:'UiU BY '!HE CJ:'1Y COUNCIL OF '!HE CJ:'1Y OF ARDEN HILLS '!HIS 23RD
DAY OF M1cr, 1994.
Thcmas R. Sather, Mayor
ATI'EST:
.
Dorothy A. Person, City Administrator
.
,..
. .' CITY OF ARDEN HILIS
_.--
-'
MEMlRANDllM
DATE : May 18, 1994
TO: Dorothy Person, City Administrator
FRCM: Brian Fritsinger, C'.......uuty PlamWlg Coordi:na~
SllBJEC'l': Arden MaI:1or M:lbile Halle Park
Attached 'you will find scm; additional infonration fn:m the City
Attorney, Jerry Filla, I have worked with the attorney, Dan Winkel
and Cindy Severtson to address the drainage and park maintenance
issues identified at the last Planning Carmission rreeting.
By working with M. Filla and in reviewing the existing case files, the
following infonration nay clear up scm; of the questions raised at
that rreeting.
l. The City is responsible for the maintenance of the recreation
. park area. This does not include the swimning pool, tot lots or
parking area.
2. The City has never taken responsibility for the
stonnwater/drainage in the park nor is it responsible to
maintain the stontWater runoff,
3. Section 14-59 of rmmicipal code addressed recreational areas in
nubile heme parks. Our attorney has clarified this in stating
that as long as the swimning pool is required as part of the
SUP, the swinming pool must be maintained for the tenants use.
4. The attorney went further to state that Section 14-59 does not
require the swirrming pool to operate forever and the City does
have the ability to amend the SUP to renove the swirrming pool
requirerrents.
BF:to
.
----
Wdll(,:lI C. Pt!>T€-r......I' PETERSON. SlIllt: sOb
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.
May 18, 1994
Brian Fritsinger
Community Planning Coordinator
City of Arden Hills
1450 West highway 96
Arden Hills, MN 55112
RE: Arden Manor Mobile Home Park
Review of Special Use Permits
Our File No.: 10460/920003
Brian:
In response to your memo of May 13, 1994, I have reviewed the
following documents:
1. Special Use Permit dated February 12, 1993;
2. Amended Special Use Permit dated May 19, 1975;
.
3. First Amendment to the Amended Special Use Permit dated
December 27, 1976;
4. Second Amendment to the Amended Special Use Permit dated
November 28, 1977;
5. Third Amendment to the Amended Special Use Permit dated
Octpber 17, 1978;
6. Fourth Amendment to the Amended Special Use Permit dated
April 27, 1992;
7. Miscellaneous Planning and Engineering Memos;
8. Miscellaneous Planning Commission and Council Minutes
which I had in my file because of a prior review relating
to the collection of SAC Charges on the Arden Manor
Trailer Park. Some of these ~ocuments also inclu.de
information relating to the Arden Manor Mobile Horne Park
Recreational Easement, swimming pool, and storm sewer
system. There are probably additional such documents in
the City files which I have not reviewed because they did
not relate to the SAC issues;
.
", I'~. ,1.1.:',.,""'1. ,I" . 1-0....1 .;111.,01\\. I'" t."..;..,..".,....-. ;......1 .1. I. 11-, ~l::-'; . ... . t.., ' "~ ',. ':.. ~ r;, "
.
, Brian Fritsinger
May 18, 1994
. Page 2
9. Unsigned copy of the Park and Access Easement; and
10. Arden Hills Ordinance No. 147.
As far as I can determine, the original Special Use Permit
expired and the document which is labeled "Amended Special Use
Permit" is the basic permit for the Arden Manor Mobile Home Park.
The "Amended Special Use Permit" has in turn been amended four
times since it was originally adopted.
The "Amended Special Use Permit" describes the parties; the
property covered by the Permit; and the conditions attached to the
issuance of the Permit. The conditions include compliance with the
provisions of the City's Zoning Code, the City's Mobile Home Park
Code, the State Building Code, the State Mobile Home Code, and the
State Department of Health Regulations. In addition, the "Amended
Special Use Permit" was issued subject to the specific requirements
contained in Sections I, II, III, and IV of the Permit.
The Ci ty 's Mobi 1 e Home Code, which was incor.porated in the
"Amended Special Use Permit" requires the Mobile Home Pa1'k Operator
to have one or more recreational areas which were to be owned end
maintained by the operator of the Mobile Home Park. In fact, as
. approveo, the Mobile Home Park had two such aress. The
Recreational Easement covered the ball fields, tennis courts, etc.,
ano effectively modified the provision of the Mobile Home Code by
inoicating that the Mobile Home Park Operator would construct the
facilities for the Recreational Easement Area according to City's
specifications but that after dedication of the Recreational
Easement, the City would be required to maintain the facilities in
the Recreational Easement Area. The swimming pOOl, although
required as a condition of the "Amended Special Use Permit" was not
located wi thin the Recreational Easement Area. Therefore, the
swimming pool was to be constructed and maintained by the Mobile
Home Park Operator pursuant to the provisions of the "Amended
Special Use Permit" and the provisions of the Mobile Home Park Code
which is incorporated within the Permit.
It is clear that the Recreational Easement Area and the
facilities constructed therein were intended to satisfy the Mobile
Home Park Operator's park dedication and/or cash in lieu thereof
requirement. As far as I can determine, the construction anq
maintenance of the storm sewer system was and remains the
obligation of the Mobile Horne Park Operator. I cannot find a
record of conveyance of a storm water and/or drainage easement to
the City. If the City's ability to properly maintain the
Recreational Easement is being obstructed by the Mobile Home Park
Operator's failure to properly construct and/or maintain the storm
. drainage system for the Mobile Home Park, the Mobile Home Park
.
. .
f' Brian Fr!tsinger
May 18, 1994
Page 3
.
Operator should be instructed to correct the storm drainage
problem.
The City may enforce the terms of the "Amended Special Use
Permit" in the following manner:
l. The City may conduct a public hearing for the purpose of
considering the revocation of the Special Use Permit for
the Mobile Home Park. Since the Park is developed and
occupied, this alternative would probably be frowned upon
by a Court; or
2. The City can co~nence litigation requesting a Court to
issue an order requiring the Mobile Home Park Operator to
comply with the terms of its Permit and requesting that
the City be awarded its costs in pursuing such an action.
It is also possible for the City to re-evaluate the
recreational needs of its residents who reside within the Mobile
Home Park and to amend the terms of the Special Use Permit if
appropriate. If you have any questions, please contact me.
. Very truly yours,
JPF:bap
cc: Dorothy Person
.
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9 May 1994
Memo to: Tom Sather, Mayor
Arden Hills, Minnesota
From: Bev Rongren, Executive Secretary
Zoological Society of Minnesota
,
i Enclosed letter regarding concerns about the future disposition of the Twin Cities I
I Re: ,
i
Army Ammunition Plant property in Arden Hills, I
J I
!
We earnestly wish to draw your attention to the Zoological Society's rationale leading to !
support of the current habitat restoration actions and concerns about plans and proposals
. involving intensive development, Thank you! j
j
j
1
i
.
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Zoological Society of Minnesota
March 17, 1994
TO WHOM IT MAY CONCERN;
The Zoological Society of Minnesota is a private non-profit
organization of Minnesota citizens dedicated to fostering an
appreciation for the animal world by promoting public interest and
education in zoology and related sciences. In particular, we are
interested in the protection and preservation of native flora and
fauna and the habitat and ecosystems upon which they depend for
survival.
The Twin Cities Army Ammunition Plant (TCAAP) property in Arden
Hills represents the largest, contiguous, undeveloped portion of
wildlife habitat and open space remaining in Ramsey County. It
supports a diverse assemblage of natural cO:mJ\lunities - native
prairie remnants, wetlands, oak woods and grasslands. These natural
areas provide habitat for a variety of wildlife and plant species
many of which have already disappeared from most of the
metropolitan area. The continued presence of such natural
communities depends on maintaining the largest portion of
undeveloped lands possible.
Therefore, we support the current habitat restoration actions on
the 1766 acres of land presently only minimally developed, and urge
that no portion of those lands be apportioned for future new
development. New developement should occur in the already more
intensively developed south west corner of the proprety.
Minnesotans statewide value natural resources for their beauty and
the enjoyment they provide. Minnesotans believe that natural, open
space in the public domain enhances the quality of life for all
citizens.
Ramsey County has the highest human population density in the state
and the lowest per capita amount of natural, open space. The TCAAP
property provides a future opportunity to remedy this deficit. The
Zoological Society of Minnesota therefore encourages and supports
the eventual designation of these lands as a natural area managed
to sustain native flora and fauna and open to the public.
Thank you for providing an opportunity for the Society to express
the interest and desires of the membership.
~ ~~ U 'r,
~' "'-"7,/ - _ t-/
'-- C-'&"\A. j ~'-- <!l-U~f- "
Jo n Galli, conservation Committee chairpersol l/' _ k. i..U!; II
1126 Benton Way r--' " ."'
Arden HillS, MN. 55112 'i'; {,a]..:Y-
r,,-,
cc: Bruce Vento U
Paul Wellstone
Box 3 Rosemount, Minnesota 55068
o
CI,,"11l<lon RecycladPaoe<"
, ,
DEPARTMENT OF THE ARMY
TWIN CITIES ARMY AMMUNITION PLANT
NEW BRIGHTON, MINNESOTA 551 12.5700
......no
ATTENTION OF May 18, 1994
SMCTC-CO
SUBJECT: Notification of Start-up of TCAAP Site A Removal Action
St:CEI\!EG
City of Arden Hills :'01r,: \. 9 1qg(.
ATTN: Ms, Dorothy Person 'r""F "':"It" :il'l'
~ 'I \} ;.It, t... \\l. ,_ :
- 1450 W, Hwy 96
Arden Hills, MN 55112
Dear Ms, Person:
The Twin Cities Army Ammunition Plant (TCAAP) has completed construction of the
groundwater extraction system known as the Site A Removal Action, Operation of me new
system will begin Thursday, May 19, 1994, (; ~ .. c-'C ~ ,1 rC .', r
fi...,'t;" Lr( (... I 1'_ '
. As you know, the purpose of the groundwater extraction system is to prevent
movement of contaminated groundwater off of TCAAP. The extraction system consists of
eight wells which remove contaminated water from the ground and pump the water to a
central control house which allows the water flow and concentrations to be monitored. From
the control house on TCAAP, the water is discharged to a sanitary sewer line. The water
then is discharged into and treated by the Metropolitan Waste Control Commission Treatment
Plant in S1. Paul, Minnesota,
We wish to thank all the parties that were involved in seeing this project through.
Your participation was greatly appreciated,
Sincerely,
~~,j/
Michael R. Fix
Commander's Representative
-
.
.
May 18, 1994
Larry Romans
Administrative Assistant
Congressman Bruce F. Vento
2304 Rayburn HOB
Washington, D.C. 20515
Dear Mr. Romans:
Since your visit to TCAAP in Arden Hills last year we've created
quite an interest in the preservation of the Arsenal lands. Last
fall 1,253 people toured the natural areas for a nature walk on a
beautiful October day. This spring the city of Arden Hills held
public meetings concerning the disposition of the land at some
future date. The message was clear to the officials and the
audience, there will be a park (maybe even a park reserve similar
to those in Hennepin County). Now the only decision left is the
percentage of park land versus development.
. The facility has thirteen, fifty year old military housing units.
HUD is attempting to find a use for those homes. As of today no
one has submitted a request for their use. The houses have lead
paint and asbestos in them. They are located between Rice Creek
and Interstate 35W. The community wants the TCAAP land set aside
for open space and recreational playing fields. Baseball
diamonds would be a perfect buffer between the creek and the
highway. Access is ideal from county road H and an extent ion
from county road 1- The remote location would offer an ideal
location for kids and adult recreation.
These houses are already declared surplus and the land will
follow. I do believe the community would enthusiastically
embrace the concept of replacing those houses with recreational
opportunities. Can we stir your interest in this idea?
Sincerely,
Craig R. Andresen
2013 Walnut Ave. N.W.
New Brighton, Minnesota 55112
.
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-----
. "
.
May 18, 1994
Larry Romans
Administrative Assistant
Congressman Bruce F. Vento
2304 Rayburn HOB
Washington, D.C. 20515
Dear Mr. Romans:
Since your visit to TCAAP in Arden Hills last year we've created
quite an interest in the preservation of the Arsenal lands. Last
fall 1,253 people toured the natural areas for a nature walk on a
beautiful October day. This spring the city of Arden Hills held
public meetings concerning the disposition of the land at some
future date. The message was clear to the officials and the
audience, there will be a park (~aybe even a park reserve similar
to those in Hennepin County). Now the only decision left is the
percentage of park land versus development.
The facility has thirteen, fifty year old military housing units. .
HUD is attempting to find a use for those homes. As of today no
one has submitted a request for their use. The houses have lead
paint and asbestos in them. They are located between Rice Creek
and Interstate 35W. The community wants the TCAAP land set aside
for open space and recreational playing fields. Baseball
diamonds would be a perfect buffer between the creek and the
highway. Access is ideal from county road H and an extention
from county road 1. The remote location would offer an ideal
location for kids and adult recreation.
These houses are already declared surplus and the land will
follow. I do believe the community would enthusiastically
embrace the concept of replacing those houses with recreational
opportunities. Can we stir your interest in this idea?
Sincerely,
Craig R. Andresen
2013 Walnut Ave. N.W.
New Brighton, Minnesota 55112
.
, , .
, '
. The following residents would like to petition the Arden Hills City Council to cancel the proposed street
improvements scheduled for the su=er of 1994 on Dunlap Street North.
Name Address Phone
L ....,..,,, ~~E 3'1<7D OJ tJ L.oP b~ -l'lobS
2.
3.
4, 1 2.'8\ IN ~u...J
/5, ~/JJ.A~
\, rf d /r r<"' rl
I
7. '0
.'
8,
9,
10,
12,
>>
14,:?jI~A~~ 3 3 J J N, b LJ, () / ,A (> (0 :z, (/)- 41 L/- (,-,
15,
16,
, . These signatures were collected May 17, 1994,
~ - .
, .
. The following residents would like to petition the Arden Hills City Council to cancel the proposed street
improvements scheduled for the su=er of 1994 on Dunlap Street North.
Name Address Phone Si ature
~~E -:n.C;O OJ f'J LAP b~ -Frobe;
2.
3.
4. 1 2-'8\ ""}).., ~u.J
~~h/.J-.J rr ",I
/r
I
7.1.
.'
8,
9,
10,
~
16,
. These signatures were collected May 17, 1994.
The following residents would like to petition the Arden Hills City Council to cancel the proposed street
. improvements scheduled for the summer of 1994 on Dunlap Street North.
Name Address Phone Si ature
1. --;"I'M ~~E '"31.C::;O O.Jf'Jl..~ b~ -rtol::,::;
2-
3,
12"3\ "'IN ~.;)...J
/5. ~ (Ji'LJ. ~J 12-7 J ~h/.J-./
\~,f~" /' ~"
7. !fm/A.0J'7Y!) 'fYY}rTJ1lJfrn) ~31O 11 iDJiMJ1 (03/-37<.13 'iJlJ2tHJaiw;'IJ1II!1illM
8, o. ,(
.
9,
10,
12. ~
fZ ~~
13 ,.
14.(?,t1J~~~ ~
15,
16,
These signatures were collected May 17. 1994,
.
.
" ...
. Minutes of Public Works/Safety Committee
Meeting of Wednesday May 17, 1994
Public Works Lunchroom
Meeting was called to order by Chairperson Dick Roessler at
7:30 p.m. Roll call was taken.
Members Prp.sp.nt
Richard Roessler, Arnie Delger, Richard Fregeau, Leslie
Goldsmith and Herb Tatley. Absent: Jean Lemberg and Bill
Gilles, Also present was Carl Rundquist (Finance Commitee
Liaison) and Councilmember Probst attended for the latter
part of the meeting.
Minutp.s of the Meetina 4-17-94
Minutes were approved as submitted with the addition of
Richard Fregeau's name to members present.
Police Reoort
No report was given.
. Fire Department Report
Fire Chief Dan Winkel stated that the frequency of fires has
declined in the first quarter. County wide agility testing
is being conducted for new Fire Deptartment members. The
Lake Johanna Deptartment has new applicants. Membership is
steady and includes a few women.
Public Works Report
Public Works Superintendent Dan Winkel reported and
discussion followed on the Traffic Sign Policy and work of
the Water Meter Subcommittee which had met on May 10. A
motion to submit Traffic Sign Policy to City Council for
approval was made by Tatley and seconded by Delger. A
memorandom from Dan Winkel to City Council was submitted
recommending replacing all existing water meters with the
"Touch Read" system, or it's equivalent, as the basic
starting systerm.
Othp.r Businp.ss
1994 Public Works/Safety Committee goals and objections were
discussed in preparation for a meeting with City Council,
. May 19, 1994. Chairman Roessler presented the Public
Works/Safety Committee mission statement to us, It will be
presented to the City Council in a short form. A lengthy
discussion followed on emphasis items, department goals and
equipment replacement policy.
----.-.----- - --- -- ---------
, ~
. May Minutes Page 2 05/17/94
Councilmember Probst took part in our discussions and
reported on Council concerns, He also updated the committee
on T.C.A.A.P,
The committee adjourned at 8:50 p.m. Next meeting to be
held Thursday, June 16, 1994.
Submitted By
Arnold Delger
.
.
~
,~ DEPARTMENT OF THE ARMY
TWIN CITIES ARMY AMMUNmON PL.ANT
.~ NEW BRIGHTON, MINNESOTA 55112.5700
. M:~ 't TO
ATTENTION 01" May 18, 1994
SMCTC-CO
SUBJECT: Notification of Start-up of TCAAP Site A Removal Action
q:-'::=I\lED
,CL__
City of Arden Hills ~ 1 9 iqq/i
ATTN: Ms, Dorothy Person iT"! rr I,Cj'i~":W l'
" I' )r >-\1\ I... J. ~ '- ".
- 1450 W, Hwy 96
Arden Hills, MN 55112
Dear Ms, Person:
The Twin Cities Army Ammunition Plant (TCAAP) has completed construction of the
groundwater extraction system known as the Site A Removal Action. Operation of tile new
system will begin Thursday, May 19, 1994, (; ~ ~" .-' r
,^-..iE ,1-r('~ I L r.
. As you know, the purpose of the groundwater extraction system is to prevent
movement of contaminated groundwater off of TCAAP, The extraction system consists of
eight wells which remove contaminated water from the ground and pump the water to a
central control house which allows the water flow and concentrations to be monitored, From
the control house on TCAAP, the water is discharged to a sanitary sewer line, The water
then is discharged into and treated by the Metropolitan Waste Control Commission Treatment
Plant in St. Paul, Minnesota,
We wish to thank all the parties that were involved in seeing this project through.
Your participation was greatly appreciated,
Sincerely,
~~,y
Michael R Fix
Commander's Representative
-
.
.
0
. C1'1Y OF ARDl!N BILLS
MIHlRANDlJM
DATE: May 18, 1994
TO: Dorothy Person, City }1nm;T1; strator
FRCM: Brian FritSUlger, C"'rrrml1'lity P1aIl1liDg Coordinat@
SllBJECl' : Arden Manor M::lbile Halle Park
Attached you will find sore additional information fran the City
Attorney, Jerry Filla. I have w::>rked with the attorney, Dan Winkel
and Cindy Severtson to address the drainage and park ll'aintenance
issues identified at the last Planning Ccmnission rreeting.
By w::>rking with M. Filla and in reviewing the existing case files, the
following information ll'aY clear up sore of the questions :raised at
that meeting,
L The City is responsible for the rraintenance of the recreation
. park area. This does not include the swinming pool, tot lots or
parking area,
2. The City has never taken responsibility f= the
storTIMater/drainage in the park nor is it responsible to
maintain the stOrmNater runoff.
3. Section 14-59 of rmmicipal code addressed recreational areas in
rrobile hane parks. OUr attorney has clarified this in stating
that as long as the swimning pool is required as part of the
SUP, the swinrning pool llUlSt be rraintained for the tenants use.
4. The attorney went further to state that Section 14-59 does not
require the swimning pool to operate forever and the City does
have the ability to amend the SUP to rerrove the swirrming pool
requirements.
BF:to
.
WtJllCI1 C. P~T~r"'.{ill PETERSON Suih: SOl)
l,-=,,;u,~"'fill,) _._.._..~. __..._____1 )nlo~I'1 H(lh~~lrl:el
,?-'t1tcl Witt rl':lIl1 FRAM BED'GMAN ~r r:lll1, ~1' i"ilOl.1197
~lennA. H(~rgll~"'1 . N. llrl.!l FH.,WH
]QI,n M,it.h,....l Millel ~_..............._.........._....~ !fl'.'l .'''o'1-1-',t I~(:.,itllilc
Tilllulh,,"1_ .1~e"It.
Mi("had T. Q~lll' U I ' I "1 'I" I
t<~1'l"'4~lh ^. ^rmJ.Jif,1 1\'11:' \"In ,1 \/l'r,~, ;".OIJII"c.:-
.
May 18, 1994
Brian Fritsinger
Community Planning Coordinator
City of Arden Hills
1450 West highway 96
Arden Hills, MN 55112
RE: Arden Manor Mobile Home Park
Review of Special Use Permits
Our File No.: 10460/920003
Brian:
In response to your memo of May 13, 1994, I have reviewed the
following documents:
1. Special Use Permit dated February 12, 1993;
... 2. Amended Special Use. Permit dated May 19, 1975;
3, First Amendment to the Amended Special Use Permit dated
December 27, 1976;
4. Second Amendment to the Amended Special Use Permit dated
November 28, 1977;
5. Third Amendment to the Amended Special Use Permit dated
October 17, 1978;
6. Fourth Amendment to the Amended Special Use Permit dated
April 27, 1992;
7. Miscellaneous Planning and Engineering Memos;
8. Miscellaneous Planning Commission and Council Minutes
which I had in my file because of a prior review relating
to the collection of SAC Charges on the Arden Manor
Trailer Park. Some of these p,ocUJn!3nts also inClude
information relating to the Arden Manor Mobile Home Park
Recreational Easement, swimming pool, and storm sewer
system. There are probably additional such documents in
the City files which I have not reviewed because they dio
not relate to the SAC issues:
.
;1 r I (,,~, _I , I. : '" . J:~', d'l . I", '. \ I 111.:.I\\!' II f'l "'c. . .... .. '. ,,'-. "':' .,j .' ~1. '. h; I.. !o.l;> ':: '. . ,', . ~., :' 'I' ,',"'., . .'.fl','
.
Brian Fritsinger
May 18. 1994
. Page 2
9. Unsigned copy of the Park and Access Easement: and
10. Arden Hills Ordinance No. 147.
As far as I can determine. the original Special Use Permit
expired and the document which is labeled "Amended Special Use
Permit" is the basic permit for the Arden Manor Mobile Home Park.
The "Amended Special Use Permit" has in turn been amended four
times since it was originally adopted.
The "Amended Special Use Permit" describes the parties: the
property covered by the Permit: and the conditions attached to the
issuance of the Permit. The conditions include compliance with the
provisions of the City's Zoning Code. the City's Mobile Home Park
Code. the State Building Code. the State Mobile Home Code. and the
State Department of Health Regulations. In addition. the "Amended
Special Use Permit" was issued subject to the specific requirements
contained in Sections I, II, III. and IV of the Permit.
The Ci ty 's Mobi 1 e Home Code. which was incorporated in the
"Amended Special Use Permit" requires the Mobile Home Park Operator
to have one or more recreational areas which were to be owned and
ma~ntained by the operator of the Mobile Home Park. In fact. as
. approved. the Mobile Home Park had two such areas. The
Recreational Easement covered the ball fields. tennis courts. etc.,
and effectively modified the provision of the Mobile Home Code by
indicating that the Mobile Home Park Operator would construct the
facilities for the Recreational Basement Area according to City's
specifications but that after dedication of the Recreational
Easement. the City Would be required to maintain the facilities in
the Recreational Easement Area. The swimming pool. although
required as a cond~ tion of the "Amended Special Use Permi t" was not
located within the Recreational Easement Area. Therefore, the
swimming pool was to be constructed and maintained by the Mobile
Home Park Operator pursuant to the provisions of the "Amended
Special Use Permit" and the provisions of the Mobile Home Park Code
wh~ch is incorporated within the Permit.
It is clear that the Recreational Easement Area and the
facilities constructed therein were ~ntended to satisfy the Mobile
Home Park Operator's park dedication and/or cash 1n lieu thereof
requ~rement. As far as I can determine. the construction and
maintenance of the storm sewer system was and remains the
obl~gation of the Mobile Home Park Operator. I cannot find a
record of conveyance of a storm water and/or drainage easement to
the City. If the City's ability to properly maintain the
Recreational Easement is being obstructed by the Mobile Home Park
Operator's failure to properly construct and/or maintain the storm
. drainage system for the Mobile Home Park. the Mobile Home Park
.
. Brian Fritsinger
May 18, 1994
Page 3
.
Operator should be instructed to correct the storm drainage
problem.
The City may enforce the terms of the "Amended Special Use
Permit" in the following manner:
1. The City may conduct a public hearing for the purpose of
considering the revocation of the Special Use Permit for
the Mobile Home Park. Since the Park is developed and
occupied, this alternative would probably be frowned upon
by a Court; or
2. The City can co~nence litigation requesting a Court to
issue an order requiring the Mobile Home Park Operator to
comply with the terms of its Permit and requesting that
the City be awarded its costs in pursuing such an action.
It is also possible for the City to re-evaluate the
recreational needs of its residents who reside within the Mobile
Home Park and to amend the terms of the Special Use Permit if
appropriate. If you have any questions, please contact me.
. Very truly yours,
JPF:bap
cc: Dorothy Person
,
.
,
. CITY OF ARDEN HILLS
MEM:lRANDllM
DATE: May 18, 1994
TO: Dorothy Person, City 1-mini strater
FRCM: Dan Winkel, Public Works SUperint=v'l..."t (J,j/I
SlJBJECl' : Update local CoImty and State projects scheduled to be
calp1eted in 1994.
Listed below are projects scheduled by either Ramsey County or
Mn D. 0, T, to be corcpleted this year in Arden Hills.
'!he County Road E bridge over Snelling Avenue is scheduled to have a
resurfacing proj ect clone. Traffic will be confined to one lane during
the project. The job will start in mid to late July and take
approxirrately six weeks to corcplete. This is a Mn D.O.T. project.
. Ramsey County will be reconstructing the intersection of County Rd D
and Cleveland Avenue over to 35W. A date for this project has not yet
been established. Arden Hills' share of the cost has not yet been
determined. Ramsey County estimated Arden Hills cost to be
approxirrately $4,00 to $5,00.
Lexington Avenue from LaIpenteur to County Road E is scheduled to have
signal and overlay work corcpleted. Ramsey County is responsible for
this project. Arden Hills has no costs.
County Road F from Old Snelling to 3rd Street in New Brighton is
scheduled for a cold-in-place recycling project. Arden Hills is
continuing to discuss a turnback of this road from the County to the
City. The roadway needs to be reconstructed and the County is in the
process of calculating its share of the reconstruction project, New
Brighton has told the County that they are also interested in a
turnback of this road and would like to reconstruct at the sane time
as Arden Hills.
Stowe Avenue was on the County non-prograrrned list for this year.
However, due to the fact that rrany turnbacks are being negotiated with
. the County, Stowe Avenue has rroved onto the prograrrned list for a
cold-in-place recycling project. Apparently, Stowe Avenue residents
~
.
. County/State Projects Page 2 05/18/94
have already been inforrred by the County that the road could be
recycled this year. A meeting will be scheduled with New Brighton and
an Arden Hills representative to discuss the tw:nback and possible
reoonstruction of Stowe Avenue.
State Highway 96 was scheduled to have a rold-in-place recycling
proj ect COll'pleted this year. 'TIle State and County apparently has
agreed to terms of a tw:nback of Highway 96 to the County, The
recycling proj ect will be P='stponed in favor of a future reoonstruct
by the County. 'TIle County is currently looking at finance options for
the reoonstruction.
m:to
.
.
____.__n__
,
.
.Ii 3490 Lexington Avenue North
League of Minnesota Cities St. Paul, M.N' 55126-8044
~
May 19, 1994
To: Member cities - LMCIT small cities health plan
From: LMCIT Board of Trustees
Re: 1994-95 premium rates
The LMCIT Board of Trustees is very pleased to announce that
there will he no change in rates for the L~CIT ~~all cities
health program tor k9~~-95. In addition, we're also happy to
announce a new net.rtlrlt ...tieJ.on that will let cities reduce their
premium :3~~~,for the coming year. --
~
The LMCIT health plan has had an extraordinarily good year.
There have been relatively few large claims, and the total
amount of claims this year has been less than what we had
projected when we set rates a year ago. While health care costs
continue to increase faster than the general rate of inflation,
. we project that the current rates will cover the projected
increase in medical care costs over the coming year.
New network options
The Board is also happy to announce a lower-cost option for
health coverage that will be available to cities in many areas
of the state. By switching to a plan in which medical services
for enployees are provided primarily through a network of health
care providers, cities can reduce their premiums by 10%.
LMCIT has arranged to make two networks, Select Care and
PreferredOne, available to LMCIT members. Benefits under the
network option are identical with the standard small-cities
plan. But because the networks have negotiated fee discounts
with the providers, we expect the total cost of health care
through the networks to be less. This makes it possible for
LMCIT to charge a lower premium if the city enrolls in one of
J::he net'.rorks.
If the city enrolls in a network, the city's employees would
still have the option to obtain health care from doctors or
hospitals that are not part of the network. However, if the
individual does get health care from a provider who is not a
member of the network, the individual will have to pay a larger
. deductible and a higher co-pay percentage.
AS EQL'AL OPPORTl.~ITYI.-\FfIR~Lnr\"E ACTIO:->: DIPLOYER
,a~2 490.jovO 1.~'Z,.~1:).] 122::;:.;,: y,j':..:;- :;::;c,)c~. TDD'51~ ~91:I.~)3E :l.'. ~:2 49(i_,jl~;2
. Either Select Care, Prefer:r;-edOne, or both currently have network
providers in a large portion of the state. However, there are
some areas in which neither network is yet established, so some
LMCIT member cities won't presently have the option to move to
the lower-cost network option.
If your city is interested in considering this new approach,
contact Ginny Jacobson at Willis Corroon - 612-333-3182 - for
information on what the network options are in your area and
which health care providers' in the area particiPate.Ati.L.*.- ....
f (1.l(.J
VJrtg ~fti.
Premium rates
These rates will remain in effect through June 30, 1995.
Benefit
Deductible Plan Sinole rate Familv rate
$150 6f~ 1ft.. Standard $161. 93 $418.11
'_ Network $145.74 $376.30
$300 Standard $147.92 $382.44
Network $133.13 $344.20
. $500 Standard $137.93 $356.62
Network $124.14 $320.96
If your city is interested in changing deductibles for the
coming year, please contact DCA.
For the past several years, LMCIT has used a "two-tier" rate
syste~, in which cities that have had high claims and are likely
to continue to have high claims costs pay a rate that is 10%
higher than the rates shown above. A separate notice is
enclosed if the upper-tier rates will apply to your city.
What's ahead?
Health care reform continues to be a hot topic. The state has
for several years been implementing a series of reforms aimed at
broadening access to health care and controlling costs. At the
national level the debate over health care reform is heating up,
but at this point it's anyone's guess what reforms might
eventually come out of congress. It's a very real question
whether a pooled self-insurance organization like LMCIT will
continue to play a role in a reformed health care system, and if
so what that role might be.
. A bill the legislature passed this year adds some more
uncertainty. The law c~eates a task force to study the
feasibility of establishing a cooperative of all public
. employees, excluding state employees, to purchase hospital,
dental, and medical insurance coverage and to develop a plan to
implement such a cooperative. The task force will consist of
representatives appointed by each of nine labor organizations;
three representatives appointed respectively by the League, the
county association, and the school boards association; and a
representative each from DOER and from the ECSU's. The task
force's report to the legislature is due by January 5, 1995.
Thus the 1995 legislature very likely could be considering a
bill that would effectively combine all local government health
coverage into one big operation.
Questions and comments
As always, please feel free to contact Pete Tritz, Pat Deshler,
or Tom Grundhoefer at the La3g~e office if you have any
questions or comments about the LMCIT health program (or any
other program for that matter) or if you have suggestions for
changes or improvements you'd like LMCIT to consider.
.
.
---..------
.:;r ~
. ~ 3490 Lexington Avenue North
League of Minnesota Cities St. Paul, MN 55126-8044
May 19, 1994
To: Member cities - LMCIT dental plan
From: LMCIT Board of Trustees
Re: 1994-95 dental rates
Premiums for dental coverage for LMCIT member cities will
increase 4% for the coming year. The monthly rates that will be
in effect July 1, 1994 through June 30, 1995, for LMCIT's
standard benefit plans a~!-~wn E:.low.
" flit ')
, Plan I j Plan II
Metro Non-metro Metro Non-metro
. Employee $23.47 $21.43 $2l.15 $19.32
Family (Emp. and Dep.) $74.92 $68.81 $45.48 $41.52
('"-:"'
Optional Family Ortho ~~ ',;;:;, $ 7.70 (' $6.77 $6.18
" ,,)}, ---,-..-
Those cities that have their own custom dental benefit plan will
also receive a 4% increase over their current rates.
How does LMCIT develop its rates?
LMCIT's rates are designed to cover the estimated claims and
administrative costs for the coming year. The claims estimates
are based on LMCIT's actual paid claims for the current year,
adjusted by the estimated trend in the cost of dental care. Our
actuaries estimate that the cost of dental care will increase
9.5% over the coming year. Because claims have been somewhat
below projections during the current yeaF and because LMCIT's
administrative costs have increased by a substantially lower
percentage, the premium increase needed is substantially less
than the estimated trend in dental costs.
- OVER -
.
AN EQUAL OPPORTUNITY/AI'FlR.\L~TIVE ACTION EMPLOYER
:6121490-5600 [,800-925-1122 plus )'ou:clt)'code 10D'6121490,9033 F..< i 12i 490,00;2
.~ 3490 Lexington Avenue ~orth
League of Minnesota Cities St. Paul, MN 55126-804"*
May 20, 1994
To: LMCIT member cities
From: LMCIT Board of Trus~ees
Re: Life and disability coverage
Life ins=ance
Rates for the basic employee term life insurance provided by
Minnesota Mutual through LMCIT will increase to $1.90 per month
for $5000 and $3.80 per month for $10,000. (These rates are for
life only; AD&D is also available for an additional $.03/$1000.)
This change will be effective July 1, 1994. Additional employee
and dependent term life coverage options are also available,
subject to underwriting guidelines.
. Short-term disability
There will be no change in the rates for the short-term
disability coverage provided by Fortis through LMCIT. The
short-term disability coverage provides benefits from the first
day of disability resulting from injury or the eighth day of
disabili~y resulting from sickness for up to 26 weeks. The
disability benefit equals two-thirds of the employee's wage, to
a maximum of $100, $200, or $300 weekly. Monthly premiums are
$4.50 per employee for the $100 maximum; $9.00 for the $200
maximum, or $13.50 for the $300 maximum.
New long-term disability coverage option
A long-term disability insurance option from Fortis is now
available to cities through LMCIT. The LTD coverage is
available to city employees working at least 25 hours per week
and earning at least $12,000 annually, with no medical
underwriting requirements. There is no ~inimum group size, but
if the city has 10 or fewer employees, 100% must be enrolled.
For larger groups, the minimum enrollment is the larger of
either ten employees or 25% of the total.
The individual employee may select the monthly benefit level,
subject to a minimum of $500 and a maximum of $5000 or 60% of
. earnings, whichever is less. Benefits are payable after either
- OVER -
A..-'; EQl.'Al Of'lPPRTL0:ITY...\fFii,'.'.-\7IY'I.. .,;'""jj(i: F.:.~;: ~_,':::i,
..._-- - ..---.--- _._- ---- ---
(51::!: 49(1.560~' 1-:(t().~2). t 122 ;:;:.0::: ~.,j~~ ::i:. ,-.--co' '.'. r c:..' ~ _..; .
._-- - -.. - - - - ____4___ _ - -_.._ -- '
.
LEAGUE OF MN CITIES TEL:612-490-9686 Jun 15 94 14:16 No.006 P.02
. three or six mQnths of disability and continue until the
disability ends or the individual reaches normal retirement age.
(This is a very brief summary. A more detailed description of
the benefit provisions is available on request.)
The cost depends on the employee's age, the benefit level
selected, and whether the benefits are payable after three or
six months. To give you an idea of the actual costs, the
~remium for a $500 monthly benefit atter six months, would be
1.40 per month for a 24-year-old employee; $7.90 per month for
a 40-year-old; or $24.35 per month for a eO-year-old. (For
groups of more than ten, the rate is slightly less.)
For further information
If your eity is interested in more information on the life
coverage or the short-term or long-term disability coverage
available through LMCIT, or if you want to make changes in your
current coverages, contact Jim Ochs at the Ochs Agency,
612-298-3789 or toll-free 1-800-392-7295. Feel free to call the
League offiee with any other questions, comments, or
suggestions.
.
.
.
r
.
MINUTES
CITY OF ARDEN BILLS, MINNESOTA
WORltSESSION
MAY 19, 1994
4:35 P.M. - Public Works Lunchroom
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Sather called
to order the City Council worksession at 4:35 p.m. Present:
Councilmembers Beverly Aplikowski, Paul Malone, Dennis
Probst and Dale Hicks. Also present were: City
Accountant, Terry Post; Park & Recreation Director, Cynthia
Severtson; Public Works Superintendent, Dan Winkel; and City
Administrator, Dorothy Person.
ADOPT AGENDA
MOTION: Malone moved, seconded by Probst, to adopt the May 19,
1994 worksession agenda as submitted. Motion carried
unanimously (5-0) .
.
REVIEW PRELIMINARY 1993 YEAR END AUDIT REPORT
Steve McDonald of Abdo, Abdo & Eick was introduced by City
Accountant, Terry Post. Abdo, Abdo & Eick is the City'S
consulting audit firm. Council had been provided with the
1993 Year End Audit Report and Management Letter prepared by
Abdo, Abdo & Eick. McDonald drew attention to the general
fund, which has a fund balance of $313,763. He explained
that the formula for fund balance indicates that $800,000
would be a more sufficient fund balance than the current
balance. The purpose of the fund balance is to have working
capital to finance expenditures for the first six months of
the next year. The primary reason for the general fund
balance decrease is that 90% of the anticipated revenue was
received from general property taxes. This is due primarily
to commercial and industrial property re-evaluations and
petitions and abatements paid out by the Ramsey County.
There is no long term outstanding debt at this time for year
end. In 1994 the City levied $12,285 to eliminate the
deficit in the fire equipment certificate indebtedness fund.
This levy may be used for any public purpose.
.
. Arden Hills Worksession 2 May 19, 1994
The capital projects (Lexington Avenue project) fund balance
is $93,512.00, which remains to be used for the City's
portion of the completion of the County Road I project. The
TIF fund was reduced by $42,684 at year end due to tax
increments collected and was applied to the balance of the
PIR fund. Water and sewer funds are reported improved. In
1993, Surface Water Management Fund was established and
retained earnings of $83,737 at year end. The amount of
$65,404 was transferred to the PIR Fund to reimburse an
unassessed portion of the Keithson Pond expenditures.
The Council asked for various explanations and
clarifications to specific funds which were explained by
McDonald. McDonald also indicated that due to the City
Accounting staff's preparation work, the time taken normally
in the report preparation was significantly reduced.
LAKE JOHANNA FIRE DEPARTMENT
Lake Johanna Fire Chief Dan Winkel reported to the Council
. that the Department has been approached by the Army to
provide fire protection for the Army Reserve facility.
Administrator Person noted that the Army Reserve request for
retrocession has not been pursued since April. The Army may
review other possibilities for police and fire protection,
such as a directed service contract.
Tom Sather noted that the Reserve building has had a
sprinklering system installed so that there does not seem to
be the same fire exposure that the TCAAP land has for the
fire department.
Council discussed the pros and cons of the Lake Johanna Fire
Department contracting for service, including being paid
directly by the Army for fire services provided. Council
indicated that the long term effects of the Fire Department
providing the service directly could be beneficial to the
City. The Fire Department will update the City as soon as
new information is available. They have not been contacted
by the Army to date. The Administrator will continue to be
in contact with the Army.
HUMAN RIGHTS COMMISSION UPDATE
Bev Aplikowski, on behalf of the Human Rights Commission
presented the Commissions's Mission Statement which was
. reviewed by Council. Identified goals were cultural
. Arden Hills Worksession 3 May 19, 1994
awareness, communication to the public of the Eastern
Culture and their cultural diversity.
Council noted that the membership of the Commission is
decreasing in addition to limited issues that have been
identified. Aplikowski indicated that the regional Human
Rights Commission's Saturday, May 21st program is being held
at the Ramada Inn and will address the issue of diversity.
Council believed that there has been a lack of information
on this project.
Aplikowski indicated that the present Committee has
indicated their unhappiness in meeting at the Army Reserve,
and that they would prefer to meet at their homes as
previously done. They continue to request staff assistance.
Council concurred that there seems to be fewer human rights
issues in Arden Hills. Aplikowski indicated the commission
will not meet until September. Council asked that this
issue be addressed at one of the next Council meetings.
Dick Roessler. Chairman from the Public Works and Public Safety
Committee - COMMITTEE UPDATE
. Roessler reviewed the Public Safety/Public Works comments on
their mission statement. They also reviewed the 1994
objectives which include: water meter evaluation, snow
removal on sidewalks and trails, public safety trends, and
police and fire department protection contracts.
Council generally agreed with the 1994 objectives and the
Mission Statement from the Public Works Committee. They
asked for: 1.}further input as issues come up and; 2. } that
the Committee give further input as the Committee begins
working on different items. Council indicated that the fire
department is in an area that they are particularly
concerned about and would like the Committee to look at from
time to time.
Leslie Goldsmith also attended this portion of the meeting.
She asked what had been the results of the striping lane
request for Lexington. Dan Winkel indicated that this is
being reviewed in conjunction with other upcoming
maintenance work. Hicks also suggested that the Committee
might also want to look at the striping along County Road E,
at speed controls, park lanes, turning lanes and parking
areas.
.
- --------------
. Arden Hills Worksession 4 May 19, 1994
DAVE SAND. CHAI'DMllta. PARK AND RECREATION COMMITTEE - COMMITTEE
UPDATE
Sand reviewed the Mission Statement which he stated was
developed three or four years ago. Council member Malone
asked whether this was a department or a committee
statement. He indicated that the Mission Statement should
reflect the Committee's purpose, and suggested that this
needs to be a representation of the citizens, with
recommendations to the Council.
Sand reviewed the Park Fund uses in the past and potential
uses in the future. Discussion followed with Council
regarding the amount of money which could be utilized by
Perry Park. Sand explained that the $200,000 needed for
Perry Park would be an outdoor matching recreation grant, to
be utilized in the development of Perry Park. If this grant
was not approved and finalized, the City Park Fund will not
be used for this purpose.
Further discussion followed regarding the number of people
who use parks, the amount of money that should be used on
one facility, or for trails. Council generally concurred
. that liability issues such as washouts at Perry Park, were a
logical item to be addressed. Council stated that they see
Arden Hills' residents being the primary users of our city
parks and therefore their needs are our primary concern.
Severtson indicated that the majority of those who use Perry
Park are from Arden Hills. Little League uses include
opposing teams from other cities.
Hicks also indicated that it would be important to review
costs per City park. Parks have been done per development,
and the City should review how the dollars have been used.
This will show the dollars put in for area residents.
Malone indicated that the Council never designated any
specific amount to be used out of the park fund. He
indicated it seems obvious that there will be very little
replenishment of the park fund once it has been depleted.
Sand indicated that they are working on the legal items of
identifying trail easements in order to have future planning
for trails, trail connections, and to provide future
planning for TCAAP.
Sand indicated that in 1985 the Park Feasibility Study was
completed which identified gateways such County Road E and
. Lexington Avenue (which is now being improved), and also at
. Arden Hills Worksession 5 May 19, 1994
County Road D, and E2 at Cleveland. The Park Committee
indicated that they need to do planning on those two areas.
RAMSEY COUNTY PUBLIC WORKS-PAUL KiRltWOLD & TIM MAYASICH -
COUNTY ROAD UPDATE
Kirkwold stated that residents on Stowe Avenue were
inadvertently notified by the County that they will have a
County Road Project of recycling their pavement within the
month. He indicated that since the City had not been
involved on that decision, they are now looking to the City
for some input. The City has some concerns for the west
side of New Brighton Road regarding sewer placement, and
would like to have time to consider improvements. On the
east side of New Brighton Road the County is ready to
recycle unless the City gives it other indication. Review
was made of the current road level, review of the County's
priority system, and discussion of the level 90 county
turnback system. The City agreed that at this time the
residents will be contacted by the County to advise them
that the project will be delayed. The Council will continue
. to review this project or to ask for further discussion at
June 13th Council meeting. Council reviewed possible needs
for curb and gutter on the east side of New Brighton Road on
Stowe Avenue, and decided against curb and gutter in a
recycling project. Council also asked for further
information on any effect on delay of the turnback system
including any financial affect. The City will also review
with their Engineer the possible effects in assessments to
the citizens on Stowe Avenue both east and west. They also
discussed the possibility of doing the road east of New
Brighton Road prior to finishing the Stowe Avenue on the
west side of New Brighton Road. Concern on both sides is
any drainage issues that may be present. The County also
just brought to the table the issue of County Road F and the
turnback of County Road F with reconstruction.
Reconstruction planning is expected to begin soon, within
1994 - 1995 time period, with additional discussion
regarding cost breakdown needed.
(Mayor Sather left the meeting at this time.)
STAFF ISSUES
The City Administrator and Councilmembers discuss the recent
turnover in the City, causes and effects on staff. The
Administrator and Council agreed that more intense efforts
. towards team building and strengthening the working
. Arden Hills Worksession 6 May 19, 1994
relationships will take place. Further update will be given
at the June worksession.
ADJOURNMENT : The meeting adjourned at 10:05 p.m.
Thomas R. Sather, Mayor Dorothy A. Person, City Administrator
.
.
. ECONOMIC DEVELOPMENT COMMITTEE AGENDA
May 19, 1994
8:00 a.m.
Army Reserve Center
4655 North Lexington Avenue
1. Call to order
2. Approve minutes from April 21, 1994 Meeting.
3. Review business retention survey.
4. Miscellaneous
5. Adjournment.
. Eli" I will be unable to attend this meeting due to a previously scheduled
vacation. I am also scheduled to be at EDAM's annual economic
development conference June 15-17. The committee may want to consider
rescheduling the June 16 meeting. Ifso, please discuss and let me know.
.
CITY OF ARDEN HrLLS
. MIiMJRANIXIM
DATE: May l2, 1994
'IO: Ecollani.c Devel.1........t Cam1ittee
FRCM: Brian Fritsinger, Ccmn.mity Planning coordinator
stJBJECT : May Activities
The following is a short surmary of the e=anic developrent
activities for the past nonth. If you have any questions or
camEntS, please feel free to contact me.
1. Am:lco - The SUP to operate an 8 bay Arroco Certicare in the
fomer Great Lakes Restaurant was approved by the Planning
C<:mn:i.ssion . The Carmission bas requested the conversion of
the existing station into a convenience store be revi~
. through an AIrended SOP.
2. Abra Auto Bc::xtt - The Plarming Carmission approved an SUP to
operate an Abra Auto Body in the former Zeos Building. City
Council will review this an May 23.
3. RoImd T ...lra - Staff bas had serre progress in its discussion
with Everest an the develcprent of this area. lam
expecting a concept p.LO);lOsal to be made to the City Council
later this nonth.
4. Davanni I S - The restaurant is expanding at Shannon Square.
They will be requesting a change to the sign plan at the
ccmplex which will be reviewed at the Jtm.e 1 Plarming
C<:mn:i.ssian meeting.
5. Misce11:onanl1" - Staff also had several discussions with
Bethel College and CPI an minor expansions. A warketing
packet was prepared and given to BaIb Piotrowski and Ray
McGraw to utilize in efforts to attract redevelcprent in the
. Red Fox/Grey Fox area. see attached. 'This should be a base
to start fran in developing an overall warketing packet for
Arden Hills.
----~-
. ..
CITY OF ARDEN HilLS
. 1450 WEST HIGHWAY 96
ARDEN HILLS, MN 55112-5794
May 4, 1994
To whom it rray concern:
I welccme this opportunity to intrcx:b..1ce you to the City of Arden
Hills. The City is wxking hard at ccntinuing its history of a
positive, dynamic business climate. I hope the following information
will interest you in developing your new business within our
carrnunity.
Mr. Rayrrond V. l'tGraw and Ms. BaJ::bara Piotrowski have volunteered to
assist with the City's developrent efforts and ccntact you. They will
provide you with sore general information about the City of Arden
Hills. Keep in mind the City has recently forrred an Econani.c
Developrrent Ccmnittee to advise the City O:lunCil. At this time, they
. are developing sore additional marketing strategies and packets.
We believe that Arden Hills will be a geed location f= your business,
and we will work together with you to make it happen. If you have any
specific questions about the information provided, please do not
hesitate to ccntact our Corrmunity Planning Coordinator, Brian
Fritsinger, at 633-5676.
,Sincerely,
""....
.~~~.
. J'_
'.
Thomas R. Sather
Mayor
City of Arden Hills
Idmj
.
PHONE: 1612J 633-5676 . FAX 1612J 633-7839
. ARDEN HILLS
Once, like many Twin Cities suburbs, Arden Hills was a farming
community. But in 1951, the City incorporated in an effort to
include the Twin Cities Army Ammunition Plant in its boundaries.
And as interest in the northern suburbs grew among developers,
the City's location proved to be a draw.
Arden Hills encompasses approximately 9.4 square miles and lies
in Ramsey County about 5 miles north of the St. Paul City limits.
It is bounded on the west by Interstate 35W and on the east by
Lexington Avenue. Interstate 694 and Highways 10, 96, and 51 cut
through the community. The current population is estimated at
approximately 9,500.
The fact that the U.S. Army has a dominant presence in Arden
Hills hasn't kept developers away. In fact, Arden Hills boasts
an impressive list of corporate headquarters and executive homes.
The community is the corporate headquarters for Cardiac
Pacemakers, Mutual Service Insurance (MSI) , Land O'Lakes, Delta
Environmental and H.B. Fuller Company. Control Data Systems and
. Pharmacia Deltec also have large facilities in Arden Hills.
Arden Hills has been successful in its efforts to attract
desireable business and industry. This is obvious when a
developer contacts the City for potential development sites.
Most of the land available is in small tracts, however, three
large tracts do exist.
One potentially untapped development area is the federal
government ammunition plan. With a total of 2,330 acres, it
could start a substantial influx of building activity if the land
were ever released or sold.
Another area available for development is the Round Lake Districc
in the northeast corner of I-694 and I-35W. This area, which
acts as the gateway to.the City, consists of 60-80 acres of
property zoned for "mixed-uses."
The remaining area of commercial development is on the west side
of Lexington Avenue, south of I-694. This area has been rezoned
to encourage the redevelopment into a compatible retail mix which
. would feed off the nearby Target Greatland store.
----- - - --.-- -.-
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ECONOMIC DEVELOPMENT UPDATE
DTED t" EDAM
Minnesota Department of Trade Eoonomlc Development
. and Ec:onomie Development Association of Minnesota
C<lolact: Om, Ooddard 612.297.1168 May J, 1994 Ccmlad' J<inl Moen 612-3*62U
l.soo.654-3838 Vol. I, No. 13
Week In Kevlew: .. Bnterpri... Zone: BotahUlbo. Bnterpri.. Aotion on the bill, win lake> pi"". OWr
Zone prolP'am in aooordmoe to the federal the JlllxI_k. It you have a partioular
O.....IIna. Tn BiIIlH.F, 3Sl0211 program. i..... or il_ in the .peneling bill. you
wilb 10 OOllllJlllIII on, plea.e oall tho
.. R.plaoemenl Bquipm'"1 Tax · Rural Job Tax Credil: Eotahlioh.. . Nul G.....emor'. omoe at 1-800-6~7-3717.
Reduolion' Pb.... doWII the oale.tax on job tax otedil for qualified employe.. hired
replaoomolll equipment 10 2% for over a two yeat period- lor a maximum Wolken' Call1llensation LIGmn
pllrCha... made after JUlIe 30, 1998. amounl of $5,000 per employ... We oouldn~ 01010 !hi. i.lUe without a
nol on workers' compenlltion. A
For Pwoha... After Stalo Local Note: A maximum of $900,000 i, available bipartiaan coalilion in the Hon... h..
Rate Option for both the Bnterpri.. Zone IIIll the Rural ooJJ!r<mted Speaker Anderson slating
June 30, 1995 5.0% 0.5% lob Tlx Credit prolP'"m 1/3 i. allocated to they Wlnt 10 vole on worker.'
June 30, 1996 4.0% 0.5% Minne'polia; 113 i, allODaled to S. Paul; and oompenution reform. Rumore are il
JU,Jlll 30, 1997 3.8% 0% 1/3 i, allocatecllo tho relll of the oili.. in !be may or may not oome up loday (May ~.
1UM 30. 1998 2.9% 0% atlte. with I minimum of $60,000 to be 1994). II'I not too late 10 call your
JUlIe 30, 1999 2.0% 0% aUooatecllo S.St Paw. .*. Tht Governor i. legiolator .nd lell them how import.nl
expeoted to oilJll!be bill today. !hil inuo I, to eoonomic development in
· R.placement Equipment Def'mition MinDblOta. There are ourrently 76 vote_
Clarifioation, Replacement oapital Senate ADDIVve. Minianua W... BUll to pa.. a bill. but procedures being uoed
iquijlment la maohinery lIIc!equipmellt- -- Tue.iily; the-Sellltie a}lllJOVlli a ma..ure to to 0100& the bill nood 90 VOlii ,go
. that perfonn the .ame basio fimotion at inoreaso the minimum -se in Mimluota by ovemde the Speaker.
the old machine, resarelle.. of increaoed $0.40 0111611. 1, 199' lllll SO.3~ 011 Jln. 1.
.peed, efficiency or produotion 1996. Acoording to modelinadone by House Leade:nhlo,
oapa bility. lnolude.. r.pair ,. DTED, the increa.. win have the following Speaker hv Anderson: 612-2964936
replacement partl, replaoemont eQonomic impact: Rep. Phil Carruth.r.: 612-296-3709
oomputer IOhware intelP'al to the Rep. Steve Sviggwn: 612-296-2273
production prooo... allll building 1996 1998 2000
maleriala uaed in apeoial purpo.e Net LOll of 10b. (1,770) (4,240) (6,060) Note: Ple..e aee the ED Update of April
bullcIin81 and fOUl1daliono JlllCOllary for 2S, 1994 for a full U., of Hoo.e
the capital equipment. Not Lo.. of R..I lIlllDIben and th.ir phone numbor..
!)ilpooble Income (36) (69) (100)
· Speolal ToolinS Equipment: Remove. (Milliollll 1987 $)
!be ClUl'cn! 4% sde. tax .. of 7.1-94.
Net Los, of GSP (48) (108) (152) THE l!l!14 LlCGISLATIVE SESSION
.. Bliminatea LGA Trulll PUlld. (MiIliollll 1987 $) IS EXPECI'ED TO END
TODAYl
· Boare! of InnoVltiOIl .ntI Cooperation The Houn p....d the Senate vcrlion of the MAY 5, 1994.
$2.2 million for PY 199' for grant. to Minimum WaSe Bill today 76-SS.
oomnlunitie. for wring resouroes.
Omnlhus Snendln.. Bills: The Lesiolature Senate:
. Bu.ine.. Inoubator Property Tax: ha, findized major Ipending bill. in the area Gentlallnfonnation-612-296-0~04
Proporty o\WOd by a ~01(c)(3) nonprofit of educatiou, welfare and .Iate al'ney Senate lndex-296-2887
OI'8Inizstion that i& uoed for , buainel8 fimdinS. The Governor i. IXpocled 10 _ HoUle of Repro_enlative..
incubator would havo a reduoed r.le on hi. veto .uthority to out lJlenclin, in the bill. Gtlnerallnformation-612-296-2146
the rlZll $ I 00,000 of market value to 3 that are projeoted 10 1,,,,,, filleal "tail," into HoulO Index-296-6646
pero*nt. For market value ahave the next biennium of aver $300 hillion
.100.000 !be rate i. 4.6 peroent. This i. dollar.. . ..... .or
....bor, ..... <OJItaet a- Caddoud,
allowed if the ors.nizstion own. more PIojoct eoo_r 11612-1"-
th.n 011. properf)'. 161..1.IlOO-657-3.51. _..,
North Suburban Access Corporation
Be North Suburban Cable Commlulon
950 Woodhill Drive, Roseville, MN 55113
612/481-9554(cTV/NSAC)
612/482-1261 {NSCCI
bS May 12, 1994
,,""'('" . "Q""
....u...tlr.,\) -re.1e"'" I
C' c.>,",,--.lIf1-i-l'::J Rr=C~I\lED
MAY 181994
City Managers and Administrators CITY OF .
TO: ARUfN /1fiLS
FROM: Coralie A. wilson
Executive Director
SUBJECT: Municipal Access Policies and Procedures
This spring I went on LMCIT's liability workshop
tour to make a presentation on cablecasting policies and
procedures as a means of avoiding programming liability for
public and municipal access channels. From my presentation
notes, I have drafted an article which may appear in the
LMCIT bulletin; however, I thought I would give it to you
. first. An outline for municipal access policies is
included. If you have any questions, feel free to give me a
call.
Arden Hills
Falcon Heights cc: Cable Commission
Lauderdale Municipal Producers
Little Canada Tom Creighton
Mounds View
New Brighton
North Oaks
Roseville
St. Anthony
Shore\liew
.
- --------- --- -
.
'<
CABLECASTING POLICIES AND PROCEDURES .
Community access cable channels are a wonderful information
resource, especially for smaller towns or cities located in rural
or remote areas that tend to be ignored by the commercial
broadcasters. Use of these channels, however, can sometimes be
accompanied by controversy that can land a city in court. A good
set of programming policies and procedures, consistently
enforced, may not keep the city from being sued, but they can
certainly bolster the city's defense.
There are three broad categories of community access
channels: public, educational and government, commonly known
together as PEG Access. In some communities, each type of
community access is assigned a separate channel, but many smaller
communities use one channel for all three, lead~ng to some
special concerns.
With a public access channel, the most important considera-
tion is the fact that, as a public forum, programming on the
channel is protected by the First Amendment. The First Amendment
was specifically drafted to prevent government interference with
speech, and government includes city government. Attempts by
city council to stifle pUblic access programming that they don't
like could very well lead to a lawsuit. .
Legally, the only speech restrictions on public access
programming are commercials, libel or slander, and obscenity.
The Supreme Court has a very explicit definition of obscenity
that includes considering the merits and intent of the work as a
whole. Just because a program is offensive doesn't mean it is
obscene.
To limit its liability for public access programming, the
city should consider creating or appointing a separate board or
commission to oversee the public access channel. The establish-
ing document or contract between the city and the public access
board should specifically release the city government, city
officials and the cable company from any liability for program-
ming. The public access board should be responsible for hiring
and firing any staff, free from government direction and inter-
ference, and for developing its own operating policies and
procedures.
In communities where public, educational and/or government
access programming share one channel, complications arise from
trying to combine two incompatible ideas -- the public forum vs.
the content-controlled programming of government and educational
access. So, a further step may be necessary. That step is to
create separation between the different types of programming in
order to enable the viewer to differentiate between the types of .
community access. This separation can be accomplished by assign-
.
Cablecasting Policies & Procedures
. May 12, 1994
Page 2.
ing the various types of access to different, but consistent,
times of the day or different, but consistent, days of the week.
In addition, visuals and/or graphics between programs can be used
to create a standard look for each of the types of community
access.
Another reason for creating identifiable blocks of the
various types of access programming is the concept of separation
between church and state. Many churches and religious organiza-
tions provide programs for public access, but the concept of
separation of church and state would preclude the use of a
government access channel for religious programming. In recent
years, the courts have been very stringent in applying this
doctrine, so it is a concern that cities should take seriously.
In contrast to public access, the government access channel
is not a public forum and, like an electronic newsletter, its
content and use is determined by the city. Nevertheless,
policies and procedures defining content and use will help a city
avoid legal pitfalls and community relations problems. An. out-
line of the various aspects to include is [attached) .
. One of the unfortunate grey areas for municipal programmers
is how to comply with the Americans with Disabilities Act by
accommodating the hearing impaired, especially during city
council meetings. The "best" solution is real-time captioning,
that is, putting the written transcription of the discussion on
the bottom of the screen as it is happening, but this option is
far too expensive for all but the largest cities to even
contemplate.
A more reasonable solution is to arrange for a signer to be
at the meeting. Be aware that there are several different sign
languages. So, if you are notified in advance that someone will
need a signer, remember to ask which language he/she uses.
Signing, however, will not help senior citizens who have lost
their hearing over time and do not know sign language. For this
situation, you may want to invest in some headsets that amplify
the audio in your sound system.
While you can also fall back on a written transcription of
the meeting, I would do this only as a last resort. If th.e goal
is to encourage full participation by all citizens, it is to the
benefit of the city to find ways to include the hearing impaired
in the governmental process.
By Coralie A. Wilson
. Executive Director
North Suburban Cable Comm.
.
Municipal Access Policies & Procedures -- An Outline .
Prepared by Coralie A. Wilson, Executive Director
North Suburban Cable Commission
I. The basics
A. The mission of muncipal access programming -- What
do you want to accomplish? Public information,
promotion, public safety? While the answer may
seem obvious, going through the exercise makes
sure that everyone is on the same track.
B. Who will oversee the channel and be ultimately
accountable? It could be the city manager or
administrator, the city clerk, the city council as
a whole or a subcommittee of the council. Or, you
may want to create an advisory committee with
representation from the main departments of the
city, such as administration, public safety,
operations, and the city council. There is no
one right answer, but it is important that it be
answered.
C. Who can use the channel? I suggest you restrict
use of the municipal channel to city functions and
city-sponsored events. Parades and city festivals
would be appropriate because they are usually .
either sponsored by the city or the city is
heavily involved in the planning and implementa-
tion. If the city is not directly involved in an
official capacity, then leave the programming for
public or educational access.
II. Programming Policies
A. Videotext/community bulletin board -- For most
cities, this type of programming is the primary
use of the channel. The primary issues here are
procedural: who can submit information for the
channel; how the information is submitted; how
long it will run~ A simple form will take care of
most of these questions.
B. Video Programming
l. Public Meetings -- Decide which public meet-
ings will be covered. For credibility, I
strongly suggest you include language that
says the meetings will be covered gavel-to-
gavel, with no editing. Sometimes well-
meaning staff want to edit the meetings to
eliminate the "boring" parts, but, as soon as
you do, some citizens/viewers will assume
that you're trying to hide something or keep .
information from them.
--------------
.
Municipal Access policies & Procedures Outline
. May 12, 1994
Page 2.
You should also include language stating that
the camera operators will not "editorialize"
with the cameras and will show either a wide
shot of the councilor will show whoever is
speaking. Further, you should make sure that
the camera operators understand this policy.
Many cities use high school students as
camera operators who may not inherently
understand that, while training the camera
,on a dozing council member may be amusing, it
may also have highly unpleasant political
ramifications.
Finally, will the videotape be the official
record of the meeting? I suggest that it not
be, if only because it will take up too much
storage space. The tapes are covered by the
Data Practices commission and, however long
you decide to keep them, you need to submit
that decision as a request to the commission
for approval.
. 2. Other video programs -- Here you need to
think about the process for producing or
requesting the production of a program, the
process for submitting a program for cable-
cast on the channel, and the priorities for
scheduling. In addition, you may want to
establish minimum technical standards to
protect the "look" of the channel.
The most important issue, however, because it
can be the most controversial, is programs
by or including incumbents who are declared
candidates. Many cities prohibit incumbents
who have declared their candidacy from
appearing in any live or taped program on the
channe,l , except public meetings, during the
campaign. This may be the easiest route to
follow if the community is served by a public
access channel.
If incumbent candidate programming is
permitted, then the city must give equal time
and access to any opponents. Again, this
issue does not have one right answer, but it
. is important that you answer it, preferably
before you're in the heat of elections.
.
Municipal Access Policies & Procedures Outline
May 12, 1994 4It
Page J.
III. Use of Equipment/Facilities
A. Again, who's is charge? Who will be responsible
for storing, maintaining and checking out equip-
ment and/or editing facilities?
B. What are the requirements to be able to use' the
equipment? Must the individual be a city staff
person? Is there a minimum age limit to use the
equipment? (You may not want one, but be sure
parents or guardians are willing to assume
liability for damaged equipment.) Is any train-
ing required? If so, what kind and how much?
C. Who is liable if something is broken? What
happens if a police officer checks out the city's
camcorder, and it gets broken? will the police
department have to pay for repair or replacement?
Who decides how the repairs get done or whether
the equipment must be replaced?
D. Don't permit anyone but a video engineer to work
on or "tweak" equipment. We all have employees or .
volunteers who love to tinker, but they can do
more damage than good, especially with sensitive
electronic equipment.
E. Establish a procedure for notifying the appro-
priate staff about equipment problems. A simple
form will do. There's nothing more frustrating
than taking a camcorder into the field for a
shoot only to discover that it doesn't work,
unless it's finding out that the previous user had
the same problem two weeks ago. In addition, I
suggest a policy that requires the producer to
set up and turn on the equipment before leaving
the building, just to make sure tnat everything
works.
IV. Establish a videotape duplication (dub) policy. Does a
dub request have to go through the city manager or
administrator? It may not matter for most programs,
but you may want to at least notify the manager or the
city clerk of requests for dubs of city councilor
other public meetings. Just as you can charge for
photocopies, you can also charge for dubs. Again, at
the very least, I would require the person requesting
the dub to bring in his/her own videotape.
.
1
l .
.1
. MINUTES
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
May 23, 1994
7:30 P.M. - New Brighton City Hall
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Acting Mayor
Probst called to order the City Council meeting at 7:30
p.m. Present: Councilmembers Beverly Aplikowski, Dale
Hicks, Paul Malone, and Dennis Probst. Mayor Sather
arrived later in the meeting. Also present were:
Community Planning Coordinator, Brian Fritsinger; Public
Works Superintendent, Dan Winkel; Parks and Recreation
Director, Cindy Severtson; City Engineer, Terry Maurer;
City Attorney, Jerry Filla; and City Administrator,
Dorothy Person.
ADOPT AGENDA
MOTION: Aplikowski moved, seconded by Hicks, to adopt the
May 23, 1994 agenda. Motion carried unanimously (5-
. 0) .
PUBLIC HEARING - 1994 PAVEMENT MANAGEMENT IMPROVEMENT PROJECT
ASSESSMENT HEARING
Acting Mayor Probst called the hearing to order at
7:32pm. Publics works Superintendent Winkel verified
notification of hearing being May 10 and 17, 1994 and
letters were mailed to the affected residents on May 6,
1994. On file in the Administrator's office are letters
received from the property owners against the proposed
improvements: Patrick and Monette Brown; 1301 Cannon
Avenue, Shirley Chase and Timothy Byrne; 3390 Dunlap
Street North, Mike Giel; 4534 Keithson Drive, Dunlap
Avenue Residents Petition, and a petition from residents
of Amble Drive.
Presentation of the project and of the assessments as
proposed by resolutions 94-35,94-36, and 94-37 were
reviewed with the public and Council by Public Works
Superintendent, Dan Winkel. Citizens appeared before the
Council as follows:
Mike Johnson, 1152 Amble Drive - I petitioned all of
those on Amble; minus two that I could not get a hold of
. 1
----
because they are out of town. We believe that the street
. was originally improperly constructed. Our issues are as
follows:
l. We believe we had already paid for this street
through the original construction.
2. We believe the original construction was improperly
done.
3 . We believe that one year after construction the road
should not be in a "roller-coaster" situation and
the "alligator" road should not be as is currently
in place.
We are submitting a petition indicating that residents on
Amble Road do not want this street reconstruction.
If you do this construction, we are asking the City to
help pay for reconstruction beyond your usual 50%. We
believe it was improperly monitored and assessed during
the original construction.
Tim Byrne, 3390 Dunlap - I have talked with Malone and
Winkel about my concerns. Thirteen out of sixteen
homeowners have signed this petition. We believe you
. should cancel this project. There is little or no
improvement in the value of our homes if this project is
done and we do not believe it is worth the cost.
Pat Brown, 1301 Cannon - I am a neighbor of Tim Byrne. I
have the exact concerns as he does; I have a concern that
the north end of Dunlap should not be improved. Tim
Byrne talked with MSI Insurance regarding whether they
will vacate the end of the road, but they are not
interested. There is really no reason for that road to
go further, since MSI won't be using it. Tim and I would
be assessed for an undeveloped road, if this goes
through. I would like to address this concern later if
the street improvement is approved.
Karl Reynolds, 1112 Amble Drive - I question why this
project has to be done. I've lived there nine years.
The normal road life should be twenty years, minimum,
and I don't see why this should happen. There are
potholes in our current road and it "alligators" . This
street should not already be in this bad of condition.
Winkel answered that geo-technical soil analysis work
was done. The sub soils had clay which has come to the
. 2
. surface during the past years. The construction
standards were not the same then as they are now.
However, he stated he can't give any specific reason for
the street's current condition.
Mike Johnson, 1152 Amble - The trouble I have is that the
base wasn't properly done. It is an embarrassment to the
neighborhood. Also, the water and garbage that goes to
the lake has caused the lake to be pumped into the
arsenal watershed system. We believe this also needs to
be addressed. The lake has risen and killed our trees.
We believe it fair that the City share more than the
usual cost of this program, since it wasn't properly
constructed in the first place.
Julianne Prager, 3320 North Dunlap Street - We've lived
here since 1958 and the road has never been repaired
since. This condition is not good. Dan Winkel has told
us our street is one of the five worst in Arden Hills.
It should be re-done. It is not aesthetically
acceptable, and there is only going to be more breakup of
the road. I strongly support re-doing this road.
Bruce Mears, 4503 Keithson - I just moved here a couple
of months ago. I think you could spend your dollars
better elsewhere; we don't have that bad of a road. I'm
. afraid there will be bumps in the road because of the
patches.
City Engineer Maurer clarified that Keithson Street would
be recycled.
Albert Nienaber, 1160 Amble - Drainage has been a problem
in Karth Lake; this is the time to redo that since the
street is going to be reconstructed.
Mr. Charbonneau, 3360 Dunlap - I believe this needs to be
done. The City should not stop redoing roads.
Ce'san Farell, 1144 Amble - Since Karth Lake has been
higher we have lost beautiful oak trees which affects the
neighborhood. I believe something should be done with
this system.
Councilmember Hicks asked Superintendent Winkel whether
the storm sewer goes into Karth Lake. Dan Winkel
answered yes, that since Karth Lake development has been
in place, more has gone there by gravity. In the past,
water was pumped from the lake with a portable pump
located near the corner of Amble Drive and Pleasant
. 3
. Drive. A pumping system was established to remove water
from the above intersection to a catch basis near 4443
Pleasant Drive. The water went into an existing catch
basin that allowed it to flow by gravity in a northerly
direction under Hwy. 96 and into the TCAAP property. The
TCAAP property is also part of the Rice Creek Watershed
District. Hicks asked whether this is within the
watershed, and whether it is a natural flow. Winkel
answered yes it has always gone toward the lake. Hicks
pointed out that this flow is no different than a natural
flow without development and which would be identified
toward Karth Lake.
Albert Nienaber, 1160 Amble - I want to point out that
this was a farm area and that I am sure that the farms'
effect was not as great as the homes' effect.
(Mayor Tom Sather arrived at this time. The gavel was handed
to him for the finalizing of this issue.)
Mike Johnson, 1152 Amble Drive - The first issue, I
believe, is that the street needs reconstruction. The
lake issue has been raised here because it is a valuable
asset to the community. But, when it kills the trees, it
does lower the value of our houses. We are opposed to
the assessment. We also believe the City should share
. more since the City road went bad earlier than it should
have.
Malone indicated that the City has approximately thirty
miles of streets to service. Over the last several
years, more aggressive pavement management has been
completed by the City. Several of those streets that
have been completed are now easier to maintain. Due to
the high cost of reconstruction, the City cannot do all
streets at once. The three streets are in reconstruction
this year because the Council has decided to put more
dollars toward reconstruction. This provides for better
maintenance in the future.
Councilmember Malone further discussed the historical
perspective of city roads and that the Council had
decided a few years ago to approve an assessment policy
which allows limited city funds to be stretched to more
projects, such as seen this year. Councilmember Malone
asked the City Engineer if he has any rough idea of the
cost of improving the storm water runoff from Karth Lake.
Engineer Maurer indicated that a rough estimate is that
concrete pipe is approximately twenty five dollars a
foot.
. 4
. There being no further comments, Mayor Sather closed the
Public Hearing at 8:18pm.
Councilmember Hicks stated that he would like to follow
up on the Karth Lake storm sewer issue. He asked the
City Engineer Maurer to evaluate the feasibility of
installing a new storm sewer drainage system that would
eliminate some of the current drainage into the lake.
Councilmember Hicks suggested that perhaps some of the
new system be installed on Amble Drive during this
reconstruction and that the remainder of the piping on
Pleasant Drive be put in when the Pavement Management
Plan indicates an overlay or reconstruction project is
warranted for Pleasant Drive. Engineer Maurer stated
that he will review the current situation and advise if a
new drainage system should be installed to allow for the
storm water to flow by gravity from Amble Road away from
Karth Lake.
Mayor Sather asked if each Councilmember wished to speak
to the issue of the Public Hearing.
Councilmember Probst indicated that he believes that
fundamentally it is especially important to preserve the
infrastructure concerns on Dunlap and Amble Drive. His
concern is that if these projects are pulled out of the
. street plan, this could cause further future
deterioration. He believes that the City is responsible
to correct the current street conditions. Standards for
road construction change over time and the City's
specifications also change to meet new standards. He is
unable to address the Amble Road history. The concerns
on Karth Lake are shared by him. Runoff to lakes is a
broad issue and does not just apply to Karth Lake.
Councilmember Aplikowski stated she shares Probst's
concerns. She asked the Engineer whether the standards
used today are different than in 1978. The Engineer
stated that the standards previously used were for
blacktop and gravel base. Now another sub-base level is
included in the standard. In the proposed current
improvements, the standards include sub-base and
replacement with sand, which allows for improved
drainage. His concern is to do the best job possible.
Councilmember Aplikowski stated that the loss of trees
can happen any place. Regarding the pumping of water,
the City needs to keep updated on this issue. She
believes that the City has a systematic plan for street
improvements and needs to go ahead for the sake of all of
. 5
. Arden Hills. Councilmember Malone stated that he
believes that maintaining the infra-structure is a very
important use of funds in Arden Hills. He believes that
funds should be leveraged in addition to the market. At
this time, good bids have been received; whereas, in the
future, this may not be the case. He stated he is torn
on the Dunlap issue. Some people want it. He believes
it would be wrong to take this out of the long term
program; in addition to that, the prices will probably
increase in the future.
Malone has similar beliefs regarding Amble Drive. Much
of the objection is to the assessment, i .8. I asking the
City to share more in the cost; however, this does not
speak to the problem itself. Some of previous city
street surfaces are not to today's standards. There are
finite number of dollars to be spent on infra-structure.
The City does the best possible job.
The Keithson issue is the result of digging for water and
sewer pipes. Compaction now has improved, based on the
testing of the compaction of the soil from an outside
firm. It is important to keep the sub-base in place by
doing the recycling to preserve the base.
Councilmember Hicks agrees. He also has a concern with
. Dunlap. The two or three people concerned do have the
right to expect the road to be kept in a acceptable
manner. He stated that if this is dropped, the other
street improvement costs would have to be reevaluated and
re-bid and could affect timelines for all of the
projects.
Mayor Sather said that he agreed with the comments
previously given by Councilmembers. Sather indicated that
he would support keeping these streets, (including the
Dunlap Street project), in the Pavement Management
Project for 1994. He believes that this has a positive
effect on a neighborhood such as seen in previous work
done a few years ago on the other Dunlap area. The
neighbors improved their landscaping, and the result was
that neighborhood has an upgraded and positive look.
According to the assessment policy, if residents want to
do street improvements in the future, they can bring to
the Council a petition of 100% of the residents. That
action would insure that they pay all of the costs of
any improvement, instead of the 50% assessment charged
. 6
. currently.
MOTION: Probst moved, seconded by Hicks, to include Dunlap
Street in 1994 Pavement Management Project.
Council asked if Dunlap Street was removed from the
project would there be an increase in charges and cost.
Engineer Maurer indicated that there are overhead costs
to take into account, no matter how big or small a
project. It would not be expected to be drastically
different if Dunlap Street alone is taken out. Attorney
Filla indicated that the contractor has the right to do
this. Councilmember Probst indicated that there would
have to be additional time allowed to hold a project
hearing and assessment hearing in order to follow through
the procedure, if Dunlap was removed.
The Mayor called for a vote on the motion. Motion
carried unanimously (5-0) .
MOTION: Hicks moved and Malone seconded to approve
Resolution #94-33, Accepting the Bid and Authorizing
Execution of the Contract in the Matter of the 1994
Pavement Management Improvement Project. Motion
. carried unanimously (5-0) .
MOTION: Malone moved and Probst seconded to amend Resolution
#94-33, to include a waiting period of 30 days to
enact the contract in the matter of the 1994
Pavement Management Improvement Project per normal
procedure with execution by June 23, 1994. Motion
carried unanimously (5-0) .
MOTION: Probst moved and Malone seconded to approve
Resolution #94-34, amending Resolution #94-30
Motion carried unanimously (5-0) .
MOTION: Hicks moved and Aplikowski seconded to approve
Resolution #94-35, Adopting the Final Assessment
Roll (1994 Keithson, C.I.P.-Auditor #6407). Motion
carried unanimously (5-0) .
MOTION: Probst moved and Hicks seconded to Approve
Resolution #94-36, regarding the Final Assessment
Roll (1994 Reconstruction, 5 year - Auditor #6408
Reconstruction. Motion carried unanimously (5-0) .
. 7
------------
. MOTION: Probst moved and Aplikowski seconded to approve
Resolution #94-37, Adopting a Final Assessment Roll
for(1994 Reconstruction, 8 years) Auditor #6418.
Motion carried unanimously(5-0) .
APPROVAL OF MINUTES FOR COUNCIL MEETING OF MAY 9
Councilmember Hicks noted that on page 4 of minutes of
the May 9, 1994 Council Meeting, the Motion first
paragraph 2nd from the last line, the words "City
assessment policy" should be inserted. It is also noted
on page 6 under Council Comments County Road J, the
spelling of the word II road II should be corrected. And add
at the end of that line insert "and north of" and delete
"further on". "He asked Person" in the next line, should
read, "Hicks asked Person". On page 7 at the end of the
first paragraph instead of "TCAAP" it should say "U of M
property" . There being no further corrections the motion
made as follows.
MOTION: Hicks moved and Aplikowski seconded to approve
minutes of the May 9, 1994 as amended. Motion
carried unanimously (5-0) .
. CONSENT CALENDAR
Gary Groen from the auditors firm of Abdo, Abdo & Eick
appeared before the Council regarding the 1993 Audit
report. Council had reviewed the report at the May
worksession. Council had no further questions for Mr.
Groen.
MOTION: Malone moved and Probst seconded to approve consent
calendar and authorize execution of all documents.
Motion passed unanimously (5-0) .
PUBLIC COMMENTS
There were no public comments.
UNFINISHED AND NEW BUSINESS
Planning Coordinator, Brian Fritsinger appeared before
the Council to review the Planning Commission's
recommendations:
. 8
. 1 . Case #94-07, Arden Manor Mobile Home Park - Amend
Special Use Permit #75-6, 4605 Prior Avenue North.
Fritsinger indicated that the Arden Manor Mobile Home
Park request to amend the existing special use permit for
the purpose of removing the swimming pool has been
reviewed by the Planning commission. The Commission
recommended denial of the application and indicated that
the swimming pool was not identified as a part of the
park dedication itself. A 10% park dedication would
normally have equalled approximately six acres. Three
and one half acres is the actual use in the mobile home
park for the purpose of parks. Section 14-59 of the
Arden Hills Municipal Code addresses recreational areas
in mobile home parks. The City Attorney has clarified
that as long as the pool is required as part of the SUP,
the swimming pool must be maintained for tenants' use.
He added that ordinance number 14-59 does not require
swimming pools. The city does have the ability to amend
the SUP to remove the swimming pool requirement. The
Planning Commission recommends denial of the application
to amend the SUP and remove the pool requirement.
Councilmember Probst asked why the swimming pool is or is
not maintained and who maintains it. Fritsinger indicated
the mobile home park is required to maintain the pool per
. Section 14-59 of the Municipal Code. Probst asked for
total park acreage. Fritsinger answered that there are
approximately 60-65 acres in the Park, so the 10% park
requirement would be 6-6.5 acres. In reality there are
approximately 3.5 acres dedicated for park purposes.
Hicks indicated that the pool is part of the SUP approval
and the park portion is maintained by the City, with the
pool being maintained by the owner. Residents at the
hearing indicated that the pool is in usable condition,
if there is not a drainage issue.
Aplikowski indicated at the time the pool was built a
pool was considered an important part of the amenities
for a mobile home. However, in her experience, insurance
costs have escalated the cost of the pool. Most
businesses have not continued the pool. She stated she
believes that if the residents want this pool that they
should want to work with the park owners to resolve this
issue.
Hicks asked if there is any requirement that the City
maintain the pool rather than the Park. Fritsinger
indicated that there are no minutes that refer to how and
why this pool was put in. The City does not specifically
require a pool but that it was offered as part of the
. SUP.
9
. Mayor Sather asked that if the park dedication was at the
10% requirement, at that time, has the Park dedication
ever been satisfied? Attorney Filla indicated that the
City could even now require the 10% park dedication.
Instead of 6.5 acres of land actually set aside, the
approximate value of 6.5 acres could be discussed with
the owner. Another dedication in lieu of the land is
also possible. Payment or another condition could be
added to improve the SUP.
Hicks stated that at the Planning Commission meeting the
residents said they can't use the ball field and other
parts of the recreation areas because of the drainage and
flooding of the park. He also indicated that there
should be a fair amount of park land that can be used
since there is a dense population and kids need a safe
place to play. It does look graded on the outside along
the perimeter of the homes.
MOTION: Probst moved, Hicks seconded to deny the amendment
to the special use permit to #75-6, case #94-07,
Arden Manor Mobile Home Park, that the owner secure
any hazards or provide alternative recreation uses.
The owner is asked to appear at the meeting of June
27, 1994 to review the swimming pool upkeep and any
associated hazards. Motion carried unanimously.
... Further discussion by Council indicated that the existing
3.5 acre easement is a part of a package to satisfy the
park dedication. There needs to be some work done by
park owners to alleviate the problems of drainage.
Malone indicated that in this second phase, the City had
agreed to fulfill the requirement of park dedication. He
suggested that if there is not sufficient room for
additional park items, then the owner can address the
issue in a different manner, as suggested by the
attorney.
The applicant was represented by Park Manager Tom
Holmquist, who spoke to the Council regarding drainage.
He stated that he has experienced run-off from the TCAAP
and that is something he has not been able to finalize
with them. He indicated that the culvert at the north
end drains into the center of the park where the
playground is making the Park unusable. There have also
been instances of 10-12 inches of water on the baseball
field, making it unusable as well. since this is a City
Park maintenance issue, he believes that the City is
responsible for getting rid of the water run-off. Mr.
Holmquist indicated that the pool too, has maintenance
problems. Whether or not the denial of the SUP pool is
... made, it is not a good asset. There is not a lifeguard
10
. on duty. The park has a rule that anyone under 14 years
of age needs a parent present.
Councilmember Aplikowski indicated that the door has been
left open for the owner to come to address the serious
matter of the pool and return to the City with any
alternative.
Attorney Filla indicated there are language amendments
regarding the operation of mobile home parks which impose
an obligation on the owner. If there is a hazard, the
City can require the owner to appear before Council and
the park must secure an area that is safe for the
residents.
Hicks indicated that the pool must be open and be safe or
else the owner is in violation of the special use permit.
The manager indicated that the owner is in town monthly
and especially during the summer months maybe available
more often.
Malone requested that staff serve the owner notice to
appear before the Council to deal with the issue of the
swimming pool upkeep. It was suggested that the staff
set aside part of the meeting of June 27th or so for the
owner to appear at this time. The Council is asking for
. the owner to secure hazards or provide other alternative
recreational uses for the closure of the pool. This
friendly amendment was accepted by Malone and Probst for
the motion made earlier.
2. Case #94-09, Control Data - Amend Special Use Permit
#88-25, 4201 Lexington Avenue North.
Fritsinger reviewed the request before Council requesting
the second satellite dish requested for the #3
Building, on the roof be approved. He indicated that
this satellite dish has screening surrounding it and six
foot high sidewalls on three sides and a twenty foot
penthouse on one side. Control Data controls all space
within 600 feet except for a small portion of space on
Lexington Avenue. Despite this small area, the ordinance
requiring screening surrounding buildings is adequate.
The Planning Commission recommended to Council to approve
this request.
Malone indicated that the purpose of the ordinance is to
minimize the visual impact as much as possible on
surrounding areas. Fritsinger indicated that an
additional antenna that had been on the northwest corner
of Building #3 has been removed voluntarily by Control
. Data, as required by the Planning Commission.
11
. MOTION: Malone moved seconded by Hicks to approve the
amendment to this special permit request by Control
Data to approve the installation of the satellite
dish. Motion carried unanimously(5-0) .
3 . Case #94-08; Abra Auto Body Special Use Permit#,
Lexington Avenue.
Fritsinger indicated that the review of the land use
chart does not specifically address a body shop.
However, the definition is very similar to a service
station which is allowed by SUP. The most appropriate
definition would be a repair garage, although this is
also similar to a service station with incidental auto
body repairs. The applicant has indicated that full body
painting is not to be done on this site. This portion
of the building had been previously occupied by Zeos
Computers. There is a computer based business on either
side of the proposed Abra Auto Body. The parking
requirements have been met. Refuse will be contained on
the west exterior within a 6 foot high fence, wood
stained similar to the color of the building. Signage
will be in compliance with a maximum of ten percent of
the facade. Access is on the grade level in front, with
an overhead front door. Access is also in the rear for
. actual driving into the building for repairs. Per code,
building skylights for fire requirements will be
installed. There was a question by the Planning
Commission of compatibility with the computer stores on
either side. Fumes are minimized and should have little
effect on the computer stores.
Neighboring P. C. Tailor was aware of the interest from
Abra and did turn down an option of first refusal on the
portion of this building that is available for lease.
The Planning Commission approved this request with the
various conditions as noted in the staff report.
Malone requested further information on the paint fumes.
James Benson, the owner representative indicated that a
down draft would be used in this building, as is used in
other businesses that they own, which contains and moves
the fumes from the ventilation system.
Malone stated it does seem that the surrounding
businesses can operate and be compatible. Malone wanted
assurances that the fumes are controlled. On a side
note, he wanted to communicate to the landlord that
they have done a very nice job on the outside appearance
of this building in the last year. Concern was expressed
. regarding the overhead door on the front side of the
12
--- ---------- -------
. building.
Gary Nordness, representative of Roberts Development,
indicated that the owners stipulated glass tinted windows
with an anodized door. This door will be set off to the
side with a canopy offsetting the appearance. He
indicated that in other locations, the overhead door has
been removed when Abra leaves the building and regular
windows have been reinserted.
Probst requested information regarding the appearance of
a second drive off of Lexington Avenue. Fritsinger
indicated that this was changed and is noted on the
revised plans.
Probst indicated that he also had some concern about the
compatibility of an auto body shop surrounded on both
sides by computer shops. However, he does not see this
as a major issue.
Hicks was also concerned about the compatibility of the
computer stores on either side and the overhead door.
Gary Nordness informed the Council that the offset of the
canopies, the glass, and the window tinting of the front
door does not interfere with the overall site of the
. building. The front overhead door allows for other uses
of door, (it is a 10 x 10 overhead door)when they are no
longer tenants.
Nordness indicated that based on statistical reviews of
the population shows that Minnesota winters play a big
part of the need for a front access that is cleaner and
warmer, and where it is closer to the administrative
areas. This is a positive in the customer's mind.
Sather indicated that he could see where it would be more
ideal to be on a corner for access, however, both of the
corners are occupied. He indicated that it would be
apparent to him that Roberts would want to replace the
door with windows if a different tenant was in this
building.
MOTION: Motion by Hicks and seconded by Malone to approve
the special use permit for Case #94-08; Abra Auto
Body, subject to the 6 conditions identified at the
May Planning Commission meeting.
l. Maintain all necessary local, state and federal
permits.
2 . No parking of damaged vehicles, unlicensed
. vehicles or inoperable vehicles be allowed in the
13
. lot beyond 24 hours.
3 . The trash enclosure doors remain closed at all
times except when loading or unloading trash.
4. No unscreened exterior storage be permitted.
5 . The exterior sign plan be reviewed and approved
by the Community Planning Coordinator.
6. Any complaints from adjacent tenants in regards
to noise, fumes or other related issues shall cause
the City to review this permit.
Motion carried 4-1. Probst opposed.
ADMINISTRATOR COMMENTS
No Administrator comments for this session.
COUNCIL COMMENTS:
Hicks noted that Northwestern Family Services has been
working further with the League of Minnesota Cities'
current building and have reached a tentative agreement
. for purchasing of this building. He stated that he told
NWFS that any impact financially on Arden Hills may be
difficult in this budget year. A request probably will
come from NWFS.
Malone indicated that he urged the City to proceed with
changes as purposed by the Community Planning Coordinator
from the transient merchants. He was I however,
disappointed that these changes were not in the original
changes earlier this spring. He had expected that they
were there. Council concurred with the clarifications to
the transient merchants ordinance.
He also indicated that the assessments on North Dunlap
may need to be handled with some adjustment, however, he
would believe that this could be completed by staff.
Council concurred.
Probst stated he was frustrated with the process of
public hearings when the public does not understand the
process of project versus assent approval. He also
indicated that the Planning Commissioner's vacancy
opening should be followed through as soon as possible.
He thanked the volunteers and the Parks and Recreation
employees for the flower planting done this last week.
. 14
. Sather indicated that Planning Commission Chair Winiecki
is concerned that a low attendance is normally expected
in June, July, and August, but is not expected this year.
She had asked that an alternative be appointed for these
months. Ray McGraw may be interested in working in
alternate status during these months. Staff will follow
up. Council asked that this item be further discussed.
Malone requested whether Council can legally sit on the
Planning Commission. Attorney Filla indicated that there
is nothing to deny that however, this may tend to not
separate out the recommendations from a citizen group to
Council.
ADJOURN:
MOTION: Probst moved, seconded by Malo, to adjourn the
meeting at 9:30 p.m. Motion carried
unanimously (5-0) .
Thomas R. Sather, Mayor Dorothy A. Person, City Administrator
.
m:\0523counc.wpd
. 15
j CITY OF ARDEN lDILS
. f
MEM:lRANI:U4
TO: Mayor aDd Cc::Rmci 1.....w.,.s
FRCM: Dorothy A. Persan, City Jlrlm~n~ strator
DATE: May 20, 1994
stll3JECT : Administrator o....-.ts for 5-23-94 0::0""...]1 Meeting
I. Public Hearing - 1994 Pavarent Managerrent Irrprovement Project Assessment
Hearing .
A. Attached - Metro of citizen o:mrents fran Public Work
Superintendent.
- See attached petition fran Dunlap and 2 citizen letters.
II. Consent Calendar.
III. Unfinished and New Business.
A. Planning - see update of Arden Manor attached.
l. Also attached is a memo regarding Arden Manor M:)bile Heme
. Park.
2. Planning Cases - reference Brian Fritsinger memo of 5/4.
B. 1994 Pavarent Managerrent Resolut~ans #94-33, 34, 35, 36, and 37.
Resolution 94-34 needs to be arrei1ded due to the dollar amcunts
used were based on ronsulting engineer estimates.
IV. Updates.
Parks and Recreation.
A. Flower Planting Day is scheduled for this Saturday, May 2l.
Businesses assisting are: N:>rwest Bank, St. Paul Bock and
Statione:ty, Ramada Inn, Arroco and MSI.
l. County Road E and Lexington flower garden - upgrade of the
flower garden with scme perennials, omarrental trees and the
timbers for bedding is planned to begin socn. The garden
is located completely on Ramada Inn property and they have
gi veIl approval for this w:::>rk. The cost is fran the Park
U FUnd with up to $3,000 for plants and flowers and $825 for
landscaping .
tl:. B. Local high school students are picking up trash to COIlplete
r ~ ccmnunity service hcurs.
~ ~ 0{ 11 Planning.
. v,\ A. Davanni' s is requesting a change to its signage at Shannon
~ ' Square . The existing signage plan requires a 50 sq. ft. This
"canned" sign. The propcsal is for a 49 sq. ft. neon sign.
will be on the June 1 Planning Ccmnission meeting.
B. Ralrada is requesting a review of the approval gi veIl this past year
. for its outdoor patio. Due to the inclerrent weather last year,
Ralrada w:::>uld like one additional year to review
J\dmi.ni.strator Cannents 2 May 23, 1994 .
the patio before undertaking the inprovements required by the
City. This will be on the June 1 Planning Ccmnission meeting.
C. Ryder has revised the plans suhnitted to shcM increased
landscaping on the site. Staff has met with the applicant and
developed a list of conditions which appear acceptable to I:oth
parties . 'I11e approach is to allow the bus terminal in an Rl zone
through a SUP. This will be on the June 1 Planning Ccmnission
meeting.
D. Brian Fritsinger, Ccmnuni.ty Planning C=rdinator, prepared a
marketing packet for BaIb piotrowski and Ray M:::Graw to use to
market lexington/Grey Fox area. This should be a basis for
materials to use in the future.
E. Transient Merchants Ordinance revision was enclosed in the
Thursday May 22 packet for your review and further discussion.
v. Handouts.
A. Preliminary budget calendar is enclosed. Please advise if there
are any dates that den' t 1IoOrk for Cbuncil.
B. TCAAP - letter of interest fran Minnesota Zoological Society;
Notice of Site 'A' Rerroval; and a letter fran Craig Anderson
regarding houses facing 35W.
C. Tentative budget timeline please respond if dates are
unacceptable.
.
.
. CITY OF ARDEN HILLS
MJM:JRANDllM
TO: Mayor aDd Councilmeatlers
FRCM: Dorothy A. Persa:1, City Administrator
DATE: May 27, 1994
SllBJEC'l': Weekly Administrator Can:l1ents
I. Department Reports
A. Public Works
l. Water loss report. (enclosed)
Reccrrrrended replacement of all residential water meters.
2. Dan is working with the Cotmty regarding turnback, Cotmty
Road F, and Stowe Avenue.
3. Pavement Managerrent Hearing.
Responses frcm citizens have been limited requests for
general info:rmation regarding the outcare of the meeting.
No strong opinions have been given.
4. Storm Sewer Cleaning.
valentine Avenue pond has been cleaned - partially plugged
. due to tree roots.
B. Accounting .
l. Budget preparation with City Department Heads is =ently
being addressed. The 6 nonth year to date info:rmation will
provide the best basis for budget planning. (To be obtained
after June.) The 5 year capital inprovement plan is being
fine tuned. The department heads are working on a policy to
use with the capital improvement plan.
II. Updates.
A. Parks and Recreation.
l. The Gateway Flower Beds and five businesses along Cotmty
Road E were planted on Saturday, May 21st by 27 residents
and 5 businesses of Arden Hills. These residents
volunteered to plant and maintain the beds for the season.
2. The Gateway Garden on the north side of Cotmty Road E and
Lexington will be l.lp3raded to include a larger planting of
annual flowers, trees, and shrubs. The flowers were planted
on Tuesday, May 24th. The trees and shrubs will be planted
within a week.
3. The trails have been swept and trees along them trinmed.
III. Handouts.
A. Human Rights O::mnissioner, Diane M. Akilli resigned.
B. Planning O::mnission packet.
C. TIF District Tax Capacity Analysis.
. D. Cotmty Assessor valuation rec:cmrendation for "Charley Chung"
parcel abaterrent petitions.
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,
. CITY OF ARDEN HILI8
~
DATE: May 19, 1994
TO: Dorothy A. Person, City Administrator
FRCM: Dan WiIlkel, Public Works SuperinteDdent
stJBJEX:T : Recatmerldation to replace all exi.stiIlg residential water
meters .
I am recc:mrending that the City OJuncil consider the replacement of
all existing residential water meters. The on-going study of the
current meters and meter reading technology being used indicates that
the replacement of the meters and outside readers will inprove
efficiency of the entire system. New technology will also help to
reduce time currently used to prepare and mail utility bills.
In 1990 the Finance Camtittee identified a discrepancy between the
. water Arden Hills purchased frc:m RDseville, and the arrount of water
billed to Arden Hills custcmers. Staff has conducted an on-going
evaluation of the current residential water meter system and have
found the following conditions:
- The older sty Ie of mechanical meters have been in use for
an average of approxirnatel y 15 years. The efficiency of
the meters has dropped well below the Anerican Water Works
Association standards for proper operation. Staff
conducted a randcm sarrple and testing of meters and found
that over 50% did not meet minimum standards for various
flow rates.
- A meter reading card was sent to all residents asking them
to read the inside meter and also the outside rerrote
reader . ApprcxillBtely 35% of the cards were returned,
and, clearly indicated that a llBjOrity of the meters and
readers had large discrepancies between the tw:l. Alrrost
all of the discrepancies showed much less water registered
on the outside reader compared to the actual usage
registered on the inside meter. The City had assumed that
the meters and readers had w:lrked rrore acarrate1y and
. 1M:JUld not vary by rrore than a few percent. There are
various reasons and mechanical problems that have been
.....
.,
,
. known to cause this occurrence. The generators enclosed
on the head of the meters can fail and not send the
appropriate signal to the remote readers. Relrote readers
have had numbers on the mechanical dials hang-up for a
period of time and then start to operate again. The
reading may be low, but w:JUld not have caused staff to
investigate further. The outside readers have failed for
periOOs of time due to extrerre weather conditions. The
extrerre heat and ccld causes meisture to fOl:m during the
day and freeze at night, causing the mechanical dials to
not mcve while frozen. Tiny animals and creatures have
built nests and cobwebs in the remote readers causing the
dials to stop turning. There are other mechanical
problems that have caused inaccurate readings bet~
inside and out.
- The current time to read meters and perfOl:m repair IlIOrk
requires the equivalency of six people, five days to
carplete the precess for each quarter. This am:JlIDts to
960 hours annually, or 0.46 full-time equivalents.
. - Three different styles of meters are currently in use in
Arden Hills, causing mere type of repair parts to be
stocked.
- The current manual readings all need to be entered into
the carputer by a data precessing person. This precess is
long and cumbersane and for the most part, can be
eliminated by new technology.
While it is not my intent to endorse a specific product, what follows
is a description of new and current technology that is available. For
example, Sensus Technologies offers new meters that are clai.ITed to be
flU.lch mere accurate than mest other meters. The direct reading
mechanism in the meter results in less "slippage". The Sensus
autc.nated meter reading system is also mere accurate and efficient due
to a direct encoded reading of the meter fran an externally rrounted
touch pad. The TouchRead System Encoder registers are read with an
electronic touch gun at a remote location, with the reading data
instantly transferred to a solid state interrogator, carried by the
meter reader. At the end of the day, the interrogator can be
autc.natically down-loaded to a personal carputer at City Hall. Pre-
. loaded software can irnrediately begin to prepare utility bills as
. desired. The TouchRead System w:JUld be considered the basic system
needed to reduce costs and improve efficiently.
.
'.
.'
.
. Once installed, the Sensus TouchRead System can be converted to one of
two additional options that can further increase efficiency. The
first is the RadioRead System that allows a meter transceiver unit to
be attached directly to the meter thus allCMing the meter reader to
either drive or walk by the residence and read the meter. A radio
signal is exchanged between the meter and either a hand held
interrogator or a mere pc::Merlul vehicle transceiver unit. Once again,
at the end of the day the interrogator or the portable vehicle
transceiver unit can be clown-loaded into a personal carputer. The
manufacturer of the RadioRead System claims that one person driving a
vehicle, and using a vehicle transceiver can efficiently read 1,500 to
1,800 meters in one day. If this claim is true, all Arden Hills
residential meters could be read by one person in 1 1/2 to 2 days,
The second additional option is called the ph:JnRead System. The meter
is connected to a meter interface unit that is also attached to an
external phone jack. The interface unit is prograrrrred to call "in" to
the personal carputer at City Hall and autorratically transmit data.
The PhonRead System uses the custarer's existing phone line and allows
readings as often as is desired. The phone readings can be carpleted
at any time and are net neticed by the custarer. This system would
. virtually eliminate mest rranual readings. The drawback to this system
is that the phone lines must always be working properly.
The total cost for the three systems mentioned are listed below, with
a cc:mplete breakdcmn on file for future reference.
The Sensus 3/4" SR II TouchRead meter with remcte touch pad is $96.00
per meter. This price assumes a purchase of at least 500 meters. A
discount of $6.00 per meter IM:JUld be given if the entire system of
2,400 to 2,500 meters are purchased at one time. The meter price will
remain =nstant for all three options.
. TouchRead System including six touchgtms, 2400 meters at $90.00
each, all hardware and software IM:JUld =st $225,075.
. RadioRead with one hand held interrogator, 2,400 meters, and all
hardware and software IM:JUld cost $520,500.
* Add an additional $30,000 for rrobile vehicle transceiver
unit.
. PhcnRead with 2,400 meters, all hardware and software would cost
. $469,050.
_..------------~ ---------- ...---
f.."'4"
.....'
.
. To help reduce costs of the RadioRead or PhonRead Systems cost sharing
of equipnent with other na.micipalities may be a good option.
These costs do not include installation costs. New Brighton has
recently installed approximately 2,400 meters by using an independent
contractor at a rate of $39.00 per meter. The additional cost to
install 2,400 meters in Arden Hills w)u]'d equal $93,600. if an
independent contractor was used.
The Council may want to explore various ways to finance this major
project. Sane options may include assessing the property owners, &are
type of bond, City pays in full, or other options as outlined by the
Council and/or the Finance Ccm'ni.ttee. Sane major manufacturers are
also offering M.micipal lease programs.
I reccmnend that the TouchRead System or it I S equivalent be installed
in Arden Hills as the basic starting system. While actual meter costs
are the same for all options, the additional hardware and software
costs are ~cted to decrease aver the next five years for the
RadioRead and PhonRead Systems. At the current time I am thinking
. that a combination of at least two of the systems w::lUld work best for
Arden Hills. For exanple: current meter routes that have bares very
close to one another could be read with a TouchRead gun and walking.
other routes that are m::>re spread out and not as easily accessible
could be read by RadioRead or PhoneRead if necessary. The catU:Jination
of technolQ3"ies would require equipnent sharing with other ccmnuni.ties
to make it econcmical. Perhaps New Brighton would one day convert to
all RadioRead or PhonRead and make the conversion for Arden Hills much
m::>re econcmical.
I have talked to a number of manufacturer representatives who would
like to do a short dem:mstration for Council at a worksession setting.
I would like to schedule these dem:mstrations at the Council's
earliest convenience, so that the process of meter replacerrent can
move ahead as Council so desires.
.
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,. " - Property Records and Revenue
Lou McKenna, Director
~ Brian Ducklow, Division Manager
840 Government Center West
. 50 West KeUogg Boulevard Fax: 266-2199
RAMSEY COUNTY St. Paul, MN 55102-1695 ITD#: 266-2002
May 20. 1994
Ms. Dorothy Person, City Administrator
City of Arden Hills
1450 West Highway 96
Arden Hills, MN 55112
Subject: Abatement Application: AC94 2446 " ((
PIN # 34-30-23-12-0002-6/1310 County Road E West C~~ CH"~~
Dear Ms. Person: Ct>fll.1r ~
The above application has been filed with the County Assessor for reduction in assessed
valuation.
The applicant states that a reduction is warranted because the value of this property is
adversely affected by several problems, among them: deferred maintenance, possible soil
contamination, poor Visibility and access, and easement and title problems. An examination of
. comparable sales indicates a reduction is warranted.
The County Assessor has recommended the following changes for taxes assessed in 1991
and payable in 1992:
Orioinal Proposed
Market Value Tax Capacity Market Value Tax Capacity
$302,200 $12,705 $241,800 $9,836
Penalty, Interest & Cost Penalty, Interest & Cost
$2,179.79 $2,516.25 $12.00 $2,179.79 $2.040.91 $12.00
Ad Valorem Tax & Assessments Ad Valorem Tax & Assessments
$15,569.92 $12,214.60
.
Minnesota's First HOIDll Rule County
printed 0Jl reeye!ed paperwiUl ,-minimum or In poskJonsumer COlltenl
~
. .
. ,.
The County Assessor has recommended the following changes for taxes assessed in 1992
and payable in 1993:
. Oriqinal Proposed
Market Value Tax Capacity Market Value Tax Capacity
$302,200 $12,705 $206,500 $8,006
Penalty. Interest & Cost Penalty. Interest & Cost
$2.321.97 $787.82 $0 $2,321.97 $547.21 $0
Ad Valorem Tax & Assessments Ad Valorem Tax & Assessments
$16,585.50 $10,811.18
The County Assessor has recommended the following changes for taxes assessed in 1993
and payable in 1995:
Oriqinal Proposed
Market Value Tax Capacity Market Value Tax Capacity
$292,600 $11,860 $206,500 $7,899
Penalty, Interest & Cost Penalty. Interest & Cost
$0 $0 $0 $0 $0 $0
Ad Valorem Tax & Assessments Ad Valorem Tax & Assessments
. $18,100.74 $12,848.56
Minnesota Statute 375.192 provides that where the reduction of taxes, costs. penalties, and
interest exceeds $10,000, the city or town and school district where the property is located
may request a hearing before the Commissioner of Revenue to object to the reduction. If your
political subdivision desires a hearing on this application, please send your request to me
within 20 days. You may call me at 266-2104 if you wish further information.
If I receive no request for a hearing within 20 days, the application will be approved with the
Assessor's recommendation.
Sincerely,
". ~
i"~"'~i ~l~ J'\ .
Gregory von Rothkirch
Assistant Manager
Valuations Division
For
Brian M. Ducklow, SAM.A.
Ramsey County Assessor
Iveh
pc: Lou McKenna
.
- --- --- .----
.
I CITY OF ARDEN HILLS
MIHIRANDl.IM
TO: """" ... Camci-...... ~
FRCI<t:
Dorothy A. Perscn, City Adm:inistrator "
DAm: May 27, 1994
stlBJECl': Weekly Adm:inistrator Ccmnents
I. Department Reports
A. Public Works
l. Water loss report. (enclosed)
Reccmrended replacement of all residential water meters.
2. Dan is I.IOrking with the County regarding turnback, County
Road F, and Stowe Avenue.
3. Pavement Management Hearing.
Responses fran citizens have been limited requests for
general information regarding the outc:orre of the meeting.
No strong opinions have been given.
4. Storm Sewer Cleaning.
Valentine Avenue pond has been cleaned - partially plugged
I due to tree r=ts.
B. Accounting .
l. Budget preparation with City Department Heads is rurrently
being addressed. The 6 rronth year to date information will
provide the best basis for budget planning. (To be obtained
after June.) The 5 year capital irrprovement plan is being
fine tuned. The department heads are I.IOrking on a policy to
use with the capital :irrprovement plan.
II. Updates.
A. parks and Recreation.
l. The Gateway Flower Beds were planted on Saturday, May 21st
by 27 residents of Arden Hills. These residents volunteered
to plant and maintain the beds throughout the season.
2. In addition 5 local businesses along County Road E planted
flowers .
3. The Gateway Garden on the north side of County Road E and
Iexington will be upgraded to include a larger planting of
annual flowers, trees, and shn1bs. The flowers were planted
on Tuesday, May 24th. The trees and shn1bs will be planted
within a ~ek.
4. The trails have been swept and trees along them trimred.
III. Handouts.
A. Human Rights Conmissioner, Diane M. Akilli resigned.
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.
. DRAFT
I CITY OF ARDEN HILLS
MIKlRANDllM
TO: Mayor and eouncilmeatlers
FRCK: Dorothy A. Person, City Administrator
DATE: Maly 27, 1994
SllBJEC'l' : Weekly Administrator Ccmnants
1. Department Reports
A. Public Works
1. Water loss report ..__<::>n..Wc~
RecaTIreIJded replacement of all residential water rreters.
( 2 ../Working with the County regarding turnback, County Road F,
~- and Stowe Avenue.
3 . Pavement Managetrent Hearing . ..
Responses frcm ci~izens Ia<< ~;:;;~u:.~~
4. Storm Sewer Cleamng ,~~t ~
Valentine Avenue pond has been cleaned - partially plugged cr: ~
due to tree roots.
B _lig )
I 1. Budget preparation with City Department Heads is currently
being addressed. The 6 rronth year to date (YID) infonration
will provide the best infonrati~o be obtained after J~ -f
The 5 year ca~ irrproverrent plan is being fine t~ L.
The departmen \<lOrking on..tb8- policy~ .. - ~.. 1. k, '"
~~ ~~ -4r ~-~,W/ j
II. rhn~'-<ll"'Ilc:ldr. '~~ ~
- m "",woo.. """ - "-...~, 1
:w. TJpGbteo .
Parks and Recreati~..or
:riarming .~ 7
'U H:m.90',t-a . ~ ~ :>
.....--A. -~ T,-,,,,s Rpp">+s from The R..j,'<'"-LlIo:LiL uf l"uLlic WOLke , r
-r' Pavementfiliai1ag:e!rent HearJ:ng-cit:i:2eflO rBEJF9IlSOg (
~
(
ft.
----
~~
C:tTY OF ARDEN :BILUl
. MIlHlRl\N[D(
TO: Mayor and Counci:!:meabers
FRCH: Dorothy A. Persa1, City Administrat=
DATE: May 27, 1994
SUBJECT : Weekly Administrat= Ccmnents
I. Departrrent Reports
A. Public Works
1. Water loss report. (enclosed)
Reccmrended replacement of all residential water rreters.
2. Dan is \rorking with the County regarding turI1back, County
Road F, and S~ Avenue.
3. Pavetrent Management Hearing.
Responses fran citizens have been limited requests for
general inforrration regarding the outcorre of the meeting.
No strong opinions have been given.
4. Storm Sewer Cleaning.
Valentine Avenue pond has been cleaned - partially plugged
. due to tree roots.
B. Accounting .
1. Budget preparation with City Department Heads is currently
being addressed. The 6 nonth year to date infonre.tion will
provide the best basis for budget planning. (To be obtained
after JUne.) The 5 year capital inprovement plan is being
fine tuned. The department heads are \rorking on a policy to
use with the capital i.rrprovement plan.
II. Updates.
A. Parks and Recreation.
1. The Gateway Flower Beds and five businesses along County
Road E were planted on Saturday, May 21st by 27 residents
and 5 businesses of Arden Hills. These residents
volunteered to plant and maintain the beds for the season.
2. The Gateway Garden on the north side of County Road E and
Lexington will be upgraded to include a larger planting of
annual flowers, trees, and shrubs. The flowers were planted
on Tuesday, May 24th. The trees and shrubs will be planted
within a week.
3. The trails have been ~ and trees along them tri.mred.
III. Handouts.
A. Human Rights O:mnissioner, Diane M. Akilli resigned.
B. Planning O:mnission packet.
C. TIF District Tax Capacity Analysis.
. D. County Assessor valuation reccmrendation for "Charley Chung"
parcel abaterrent petitions.
. ;-I~ 23 19~f
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.
tI'
. CI'lY OF ARDEN BILLS
MEMJRANCllM
DATE: May 19, 1994
TO: Dorothy A. Person, City lvlmi.,i sttat:=
FRCM: Dan W.mkel, Public \'i:lrks Superintecdent
stlBJEX::T : RecaImeCdation to replace all elCi.sting residential water
meters .
I am reccmnending that the City Council ccnsider the replacement of
all existing residential water meters. The on-going study of the
current meters. and meter reading technolcgy being used indicates that
the replacement of the meters and outside readers will inprove
efficiency of the entire system. New technolcgy will also help to
reduce time currently used to prepare and trail utility bills.
In 1990 the Finance CCmnittee identified a discrepancy bet'M:en the
. water Arden Hills purchased frcm Roseville. and the am:lUrlt of water
billed to Arden Hills custc:rrers. Staff has conducted an on-going
evaluation of the current residential water meter system and haV'e
found the following ccnditions:
- The older style of mechanical meters have been in use for
an aV'erage of approximately 15 years. The efficiency of
the meters has dropped well belON the Arrerican Water Works
Association standards for proper operation. Staff
ccnducted a randcrn santlle and testing of meters and found
that over 50%' did not meet minimum standards for various
flow rates.
- A meter reading card was sent to all residents asking them
to read the inside meter and also the outside rerrote
reader. Approximately 35%' of the cards were returned,
and, clearly indicated that a majority of the meters and
readers had large discrepancies bet'M:en.the tw:>. Alrrost
all of the discrepancies showed lIU.lCh less water registered
on the outside reader CCl1p3r8d to the actual usage
registered on the inside meter. The City had assurred that
the meters and readers had w:>rked [lOre ac=ately and
w:>uld not vary by mere than a few percent. There are
. various reasons and mechanical problems that have been
.
.
. known to cause this ocClJn'eIlCe. 'Ibe generators enclosed
on the head of the treters can fail and not send the
appropriate signal to the rell'Ote readers. Retrote readers
have had numbers on the rrechanical dials hang-up for a
period of time and then start to operate again. 'Ibe
reading may be low, but would not have caused staff to
investigate further. 'Ibe outside readers have failed for
periods of titre due to extrelre weatl1er oonditions. 'Ibe
extreme heat and cold causes rroisture to form during the
day and freeze at night, causing the rrechanical dials to
not nove while frozen. Tiny animals and creatures have
built nests and cobwebs in the rell'Ote readers causing the
dials to stop turning. 'Ibere are otl1er rrechanical
problems that have caused inaccurate readings between
inside and out.
- The current titre to read meters and perform repair IIOrk
requires the equivalency of six people, five days to
canplete the precess for each quarter. This arrounts to
960 hcurs annually, or 0.46 full-time equivalents.
. - Three different styles of meters are currently in use in
Arden Hills, causing rrore type of repair parts to be
stocked.
- 'I11e current manual readings all need to be entered into
the carp..lter by a data processing person. This process is
long and cumbersane and for the rrost part, can be
eliminated by new technology.
While it is not my intent to endorse a specific prcduct, what follows
is a description of new and current technology that is available. For
example, Sensus Technolcgies offers new meters that are c1a:itred to be
much rrore accurate than lI'Ost other meters. 'I11e direct reading
mechanism in the meter results in less "slippage". 'I11e Sensus
autCXlE.ted meter reading system is also lI'Ore accurate and efficient due
to a direct encoded reading of the meter fran an externally rrounted
toucli pad. 'I11e TouchRead System Encoder registers are read with an
electronic touch gun at a rell'Ote location, with the reading data
instantly transferred to a solid state interrcgator. carried by the
meter reader. At the end of the day. the interrcgator can be
automatically down-loaded to a personal canputer at City Hall. Pre-
. loaded software can irrrrediately begin to prepare utility bills as
. desired. The TouchRead System w::>uld be considered the basic system
needed to reduce costs and irrprcve efficiently.
.
.
. Once installed, the Sensus TouchRead System can be converted to one of
t~ additional options that can further increase efficiency. The
first is the RadioRead System that allows a meter transceiver unit to
be attached directly to the rreter thus allowing the meter reader to
either drive = walk by the residence and read the meter. A radio
signal is exchanged between the meter and either a hand held
interrogator or a mere powerful vehicle transceiver unit. Once again,
at the end of the day the interrogator or the pcrtable vehicle
transceiver unit can be clown-loaded into a personal cc::ll;JUter. The
manufacturer of the RadioRead System claims that one person driving a
vehicle, and using a vehicle transceiver can efficiently read 1,500 to
1,800 meters in one day. If this claim is true, all Arden Hills
residential meters could J::e read by one person in 1 1/2 to 2 days.
The second additional option is called the PhonRead System. The meter
is connected to a meter interface unit that is also attached to an
external phone jack. The interface unit is prcgramned to call "in" to
the personal carputer at City Hall and autcmatically transmit data.
The PhcnRead System uses the custc:mer' s existing phone line and allows
readings as often as is desired. The phone readings can be catpleted
at any time and are not noticed by the custc:mer. This system would
. virtually eliminate mest manual readings. The drawback to this system
is that the phone lines llU.lSt always be ~rking properly.
The total cost for the three systems mentioned are listed below, with
a carplete breakdown on file f= future reference.
The Sensus 3/4" SR II TouchRead meter with rerrote touch pad is $96.00
per meter. This price assumes a purchase of at least 500 meters. A
discount of $6.00 per rreter would be given if the entire system of
2,400 to 2,500 rreters are purchased at one tirre. The meter price will
remain constant for all three options.
. TouchRead System including six touchguns, 2400 meters at $90.00
each, all hardware and software would cost $225,075.
. RadioRead with one hand held interrogator, 2,400 meters, and all
hardware and software would cost $520,500.
* Add an additional $30,000 for rrobile vehicle transceiver
unit.
. . PhonRead with 2,400 meters, all hardware and software would cost
$469,050.
.
.
. To help reduce costs of the RadioR.ead or PhonRead Systems cost sharing
of equiprent with other tmmi.cipalities may be a good option.
These costs do not include installation costs. New Brighton has
recently installed apprcximately 2,400 rreters by using an independent
contractor at a rate of $39.00 per rreter. The additional cost to
install 2,400 rreters in Arden Hills ;,aUd equal $93,600. if an
independent contractor was used.
The Council may want to explore various ways to finance this major
project. Solre options may include assessiIlg the property owners, sare
type of bond, City pays in full, or other options as outlined by the
Council and/or the Finance Comnittee. Some major manufacturers are
also offering ~cipal lease prcgrams.
I reccrnrend that the TouchRead System or it's equivalent be installed
in Arden Hills as the basic starting system. While actual meter costs
are the same for all options, the additional hardware and software
costs are expected to decrease over the next five years for the
RadioRead and PhonRead Systems. At the current time I am thinking
. that a combination of at least tw:l of the systems IIQU1d I'.Ork best for
Arden Hills. For exarrple: current rreter routes that have h::mes very
close to one another could be read with a TouchRead gun and walking.
Other routes that are rrore spread out and not as easily accessible
could be read by RadioRead or PhcneRead if necessary. The canbination
of technologies ;,aUd require equiprent sharing with other cam1UIlities
to make it economical. Perhaps New Brighton IIQU1d one day convert to
all RadioRead or PhonRead and make the conversion for Arden Hills much
rrore econcmical.
I have talked to a number of manufacturer representatives who I'oOUld
like to do a short dem:mstration for Council at a l'.O:tksession setting.
I would like to schedule these derronstrations at the Council's
earliest convenience, so that the process of meter replacerrent can
troVe ahead as Council so desires.
.
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1-1-
- Property Records and Revenue
Lou McKenna, Director
~ Brian Ducklow, Division Manager
. 840 Government Center West
50 West Kellogg Boulevard Fax: 266-2199
RAMSEY COUNlY St. Paul, MN 55102-1695 'ITD#: 266-2002
May 20, 1994
Ms. Dorothy Person. City Administrator
City of Arden Hills
1450 West Highway 96
Arden Hills, MN 55112
Subject: Abatement Application: AC94 2446 ,\ II
PIN # 34-30-23-12-0002-6/1310 County Road E West C~Il"Ut:i CHJ~ fli5WMJVf
Dear Ms. Person: CoIl.C4r L~"')
The above application has been filed with the County Assessor for reduction in assessed
valuation.
The applicant states that a reduction is warranted because the value of this property is
adversely affected by several problems. among them: deferred maintenance, possible soil
. contamination, poor visibility and access, and easement and title problems. An examination of
comparable sales indicates a reduction is warranted.
The County Assessor has recommended the following changes for taxes assessed in 1991
and payable in 1992:
Oriainal ProDosed
Market Value Tax Capacity Market Value Tax Capacity
$302.200 $12,705 $241.800 $9,836
Penalty. Interest & Cost Penalty. Interest & Cost
$2.179.79 $2,516.25 $12.00 $2,179.79 $2.040.91 $12.00
Ad Valorem Tax & Assessments Ad Valorem Tax & Assessments
$15,569.92 $12.214.60
.
Minnesota's Finlt Home Rule Cout}'
p'inlr.rlllllreqcledPlj)tr'lJiUl.minill'lulllolln.po5t~COlIteDt
~
--------
The County Assessor has recommended the following changes for taxes assessed in 1992
and payable in 1993:
Orioinal ProDosed .
Market Value Tax Capacity Market Value Tax Capacity
$302,200 $12,705 $206,500 $8,006
Penalty, Interest & Cost Penalty, Interest & Cost
$2,321.97 $787.82 $0 $2,321.97 $547.21 $0
Ad Valorem Tax & Assessments Ad Valorem Tax & Assessments
$16,585.50 $10,811.18
The County Assessor has recommended the following changes for taxes assessed in 1993
and payable in 1995:
Orioinal ProDosed
Market Value Tax Capacity Market Value Tax Capacity
$292,600 $11,860 $206,500 $7,899
Penalty, Interest & Cost Penalty, Interest & Cost
$0 $0 $0 $0 $0 $0
Ad Valorem Tax & Assessments Ad Valorem Tax & Assessments .
$18,100.74 $12,848.56
Minnesota Statute 375.192 provides that where the reduction of taxes, costs, penalties, and
interest exceeds $10,000, the city or town and school district where the property is located
may request a hearing before the Commissioner of Revenue to object to the reduction. If your
political subdivision desires a hearing on this application, please send your request to me
within 20 days. You may call me at 266-2104 if you wish further information.
If I receive no request for a hearing within 20 days, the application will be approved with the
Assessor's recommendation.
Sincerely,
L ":/r.:/LL
/"~"'ji --t-'~.'\ <7 .
Gregory von Rothkirch
Assistant Manager
Valuations Division
For
Brian M. Ducklow, S.A.M.A.
Ramsey County Assessor
Iveh
pc: Lou McKenna .
.
.
CNA CONSULTING ENGINEERS
CHARLES R. NELSON .t ASSOOATES. INC.
2800 UNlVERSrn' A VfNI.JE s.E.
. MINNEAPOLIS. MINNESOTA 55414
(61Z) J"IU805
(612) ~160 (FAX)
BRENT K. NELSON, P.E.
SENIOR ENGINEER
EDUCATION
B,S,C,E, University of Minnesota
PROFESSIONAL ACTNITIES
President - Minnesota Geotechnical Society
Past President-Engineers' Society of St. Paul
Past President - Fuller Spirts Toastmasters
Member - American Society of Civil Engineers
. Member - American Concrete Institute
REGISTRATION
Professional Engineer, Minnesota, Iowa and Wisconsin
EXPERIENCE
CNA Consulting Engineers, Minneapolis, Project Engineer 1983 to Present
.
.
"'
.
.
.
,
May 23, 1994
Dorothy Person, City Administrator
City of Arden Hills
1450 W. Highway 96
Arden Hills, ~. 55112
Dear Ms. Person:
I was informed by Dennis Probst that there is a open position on the Arden Hills
Planning Commission. I am very interested in the future of Arden Hills and as such,
I am applying for the position. I have been an active resident of Arden Hills for 9
years.
As a project engineer for a civil engineering consulting firm I perform a great deal of
planning for design and construction for a variety of projects. This firm specializes
. in heavy underground construction and therefore, I do not expect any conflict-of-
interest matters to arise. A brief resume is attached.
I would appreciate you considering me for this position.
Please call if you have any questions.
Sincerely,
t!;rraf t;V~
Brent K. Nelson, P.E.
1266 Wynridge Drive
Arden Hills, ~ 55112
Home Phone 636-0947
Work Phone 379-8805
.
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.
- -
.- -
-
..
February 8, 1993
Catherine J. Iago
De9uty Cle~k\Zon~nq Acminist=ator
City or Arden Hills
1450 West Highway 96
Arden Hills, MN 55112-5794
Dear Ms. Iago:
Dave Carlson informed me that there may be an impending vacancy on
the Arden Ei.lls Planning Commi.ssion and suggested that I let you k~ow
. of my interest in serving on the Commission. Although I currently
li.ve in Shorevie'..r, I expect to move into a new house at 3377 North
Snelling Avenue in Arden Hills during the thi.rd week in FebruarL.
I have enclosed an abbreviated resume that summarizes my work
experience and education. I em somewhat ramiliar with the activities
or a Planning Commission because I have been employed in the pes~ as
a lar.c use planner on work involving preparation or master plans,
%oni~g orcinances, and subdivision codes for counties and
munici~ali~~es. , also have ccnsiderabl: expe=ience in envi:on=e~~a~
pla~~~~~ anc im;act ana17ses~
If you ha'.re an:! questions, please do not hesitate to contact me. -
~b. r,.ohed d"ring bu.ine.. hour. ., 2'3-0l'6.
j!ml)l; 0
/~..~
(, , I
Gt'eg _ :S. Larson
'.
RECEIVED
. FE3 9 lS~3
(1ft Of ARDEN HilLS
.
. CHARITABLE ~:a.M1>.LING
Ordinance 4 - Division 5
Applicant must first submit the Minnesota Lawful Gambling
application (Orange color LG214), and the Lease Agreement
(LG202) .
City staff will confirm:
a. Lease agreement signed by the establishment where
business will be conducted. (ie: Blue Fox, Big Ten
Supper Club, Pot O'Gold Bingo Hall, etc) .
b. Complete Investigative form(s) on all officers of the
organization at the time the applicant(s) brings in the
request. The Investigative form does ask for
information that is not provided on the Gambling
Control Board forms.
c. Fax the Investigative form to the Sheriff's Office.
d. Verification of non-profit status.
e. Financial preliminary report. In addition, a report is
due on or before February 1st of each year indicating
how the net profits derived from lawful gambling
activities conducted by the orginization have been
. spent for lawful purposes.
After confirmation:
a. Prepare Resolution for agenda packet. Have the Mayor
sign two originals:
1. One for applicant to submit to the Gambling Board.
2 . One to Resolution book.
b. Administrator sign the (orange) LG214.
c. Make copies of all for the Charitable Gambling file.
NOTE: By ordinance the City of Arden Hills allows no more than
nine (9) lawful gambling licenses of all classes. No more than
seven (7) Class A licenses shall be issued and outstanding at the
same time.
Class A - Bingo License
Class B - Pull tabs
.
. CURRENT LICENSES - 1994
Class A Goldie Siedow - Pot O'Gold Bingo Hall
ShoreviewjArden Hills Lions Club
Light Brigade
621 Foundation
Turners, Inc.
Church of St. Mary Romanian Orthodox
Class B Light Brigade - Blue Fox
Climb , Inc. - Big Ten Supper Club
ShoreviewjArden Hills Lions Club-Ramada Inn
.
.
. GRAPHIC STANDARDS
All typed matter should be flush left, rag right, with the left
margin aligned with the left edge of the logo of the City
letterhead. Both left and right margins should be equal
(nominally one and one-quarter inches), but may need to be
adjusted slightly to account for printer tolerances. All general
communications should be typed in Courier Regular 12 pt.
Official documents may be justified, and produced Helvetica (or a
close equivalent), but only if hyphenation is used to minimize
distracting word spacing. Other experimentation with typefonts
is discouraged.
When a document is more than one page, put a header at the top of
each additional page. Header should include the page number.
This includes Resolutions and Ordinances.
Envelopes are to be the same color as the stationery, with the
return address printed in PMS 342 green.
.
.
. REGULARLY SCHEDULED CITY MEETINGS
First Wednesday Planning Commission
Second Monday Council Meeting
Second Wednesday Human Rights
Third Thursday Economic Development
Third Thursday Council Worksession
Third Thursday Public Works/Safety
Fourth Tuesday Parks & Recreation
Fourth Thursday Finance Committee
Last Monday Council Meeting
.
.
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." .
.
MINUTES
. CITY OF ARDEN HILLS, MINNESOTA
PLANNING COMMISSION
WEDNESDAY, JUNE 1, 1994
7:30 P.M. - NEW BRIGHTON CITY HALL
RICE CREEK WATERSHED DISTRICT
Kate Drewery, from the Rice Creek Watershed District began
her presentation to the Planning Commission at 7:45 p.m.
She explained the District's main water drainage is Rice
Creek. The districts are formed by hydrological boundaries,
not political boundaries. The district is guided by a water
management plan which lays out the guidelines/policies of
the district. Some goals of the District are: To improve
water quality, protect fish water, provide transition to
local units of government and minimize consumer cost. The
district regulates and maintains the current runoff rate on
developed land making certain it doesn't exceed the
predeveloped rate. Runoff must be treated, so downstream
water quality is not effected. The district also monitors
. flood plain encroachment. Development in ground water
recharge areas is regulated and shoreland protection
policies are also enforced. The permit program is a large
percentage of what the district regulates. They also manage
public ditches within the geographic limits of the district
and are responsible for an annual water quality monitoring
program. Hydrologic studies detailing hundred year flood
elevations and lake diagnostic studies are also completed by
the District.
Mr. Carlson asked if the district pays 100% of the ditch
cleanup.
Ms. Drewery stated the district pays up to $10,000 and after
that there are drainage ordinances which allow assessments
to be made. Although, to her knowledge, this process has
never been taken.
Mr. Fritsinger asked Ms. Drewery to clarify how a home owner
or a larger type project might be reviewed by Rice Creek
Watershed District.
.
June Minutes Page 2 06/01/94
.
Ms. Drewery asked the Planning Commission to refer to the
green handout. There are several residential projects which
don't need to be seen by RCWD. In the case of commercial
sites, drainage plans are required for new homes on a lot
which has been platted and not split. There are a number of
other categories with regard to wetlands. Some of these
include public or private drainage ditches. Another
category, Shoreland Alteration, includes topographical
changes such as filling or grading. Reviewing set backs on
a property are part of the City's responsibility; Although,
any bridge or culvert construction requires a permit from
Rice Creek Watershed District. The District does review
City projects where a permit is required such as stormwater
issues.
The Board feels if the District is issuing the permits, it
is being done right. Until the ordinances have been
updated, the City can't be released to do permits
themselves. No Cities within the district have been
released to issue permits themselves. If Arden Hills is
. looking for the district to permit, the staff needs to be
aware of what should be directed to the district. If Rice
Creek Watershed District's decision hasn't been delivered,
the approvals should be passed contingent on the approval
from Rice Creek Watershed District.
Mr. Fritsinger stated the importance of Rice Creek Watershed
District's review first, in case the drainage issues would
impact the decision of the Planning commission. In the
future, all work with developers need to meet Rice Creek
Watershed District's standards.
Ms. Drewery asked the City to review the plans first so the
district knows that the City wants this development before
they start to draw up the detailed drainage and stormwater
plans. It doesn't make sense to do all this work if the
City doesn't want the development. Except for extensive
wetland and drainage issues, the District thought the City
may want to do a preliminary review of plans.
Mr. Fritsinger asked for the Planning commission's comments.
.
-- -- -------
. June Minutes Page 3 06/01/94
Mr. Carlson asked how long the average permit takes to
secure.
Ms. Drewery stated a two week time span is most common
before the board takes an action. This doesn't necessarily
mean an approval.
Mr. Carlson asked how many inspections a site receives.
Ms. Drewery stated two (2) inspections are made before the
project is okayed. The permits are good for one year and
are subject to review and renewal. Fifty percent (50%) are
approved within two weeks. A hold up may take place because
the plans don't meet Rice Creek Watershed District's
standards or not enough documentation was presented.
Ms. Drewery stated the new Wetland Conservation Act was
implemented by the State and a 60 day waiting period will
take place for wetland filling.
. Mr. Rye asked what would happen if a motion approved is
contingent on the approval of Rice Creek Watershed District
and severe changes to the plans are required.
Mr. Fritsinger stated if Rice Creek Watershed District
hasn't approved a project before it goes to Council, they
also pass the motion contingent upon Rice Creek Watershed
District's approval. Staff is not aware of any major
changes being required in the past.
Mr. Rye asked if an implementation of a preliminary staff
review could be implemented before Rice Creek Watershed
District and the Commission sees the plans.
Mr. Fritsinger thought this would alleviate many of the
problems.
Chair Winiecki stated the Commission tried to get away from
concept plans. This informal step hasn't worked because if
the Commission approved a general plan from a developer, it
. was then assumed the project had been passed.
. June Minutes Page 4 06/01/94
Mr. Rye asked if there was a way to formalize a concept plan
between the applicant and staff.
Chair Winiecki stated if the Council would like to implement
that change, they may do that.
Mr. Fritsinger stated he had written a memo to the Council
outlining this proposal. If the Commission asked him to
formalize this idea, he would address it.
The Commission proceeded to request that Mr. Fritsinger take
this action.
Mr. Rye asked if there was any coordination between the
Building Inspector and Rice Creek Watershed District.
Mr. Fritsinger stated there is no formalized agreement, but
Dave Kriesel has worked with Rice Creek Watershed District
on some of these issues.
. CALL TO ORDER
Chair Winiecki called the meeting to order at 7:35 p.m.
ROLL CALL
Present were Chair Winiecki, Barb Piotrowski, Dave Carlson,
Marty Rye, Ray McGraw, Councilmember Hicks; Brian
Fritsinger, Community Planning Coordinator; and Tammy Olson,
Recording Secretary. Absent was Steve Erickson.
APPROVE MINUTES
McGraw moved, seconded by Carlson, to approve the May 4,
1994 minutes. All voted in favor. (5-0)
.
. June Minutes Page 5 06/01/94
CASE 194-13: CELLULAR ONE - $PECIAL USE PERMIT. 4251 FERNWOOD
AVENUE.
Chair Winiecki opened the public hearing for Cellular One at
7:38 p.m. Recording Secretary, Tammy Olson, confirmed the
publication of the Notice of Hearing in the Focus on
Tuesday, May 17, 1994, and mailing to affected property
owners on the same date. Chair Winiecki proceeded to
explain the hearing procedures to the attending residents.
Mr. Fritsinger stated there was a lease agreement between
Cellular One and the City to place their antennas on the
Water Tower at Fernwood Avenue. At the time of the recent
five (5) year renewal of this lease, staff suggested the
agreement be formalized through a SUP agreement. Screening
and height are the two main issues. In 1991, the City
Attorney decided the height limitations don't apply to this
type of tower. The antenna itself does meet the ordinance
requirements, although, there is no way to screen the
antennas given their location and height. Staff recommended
. the Planning Commission approve the SUP.
Tedd Olson, of Cellular One, stated in 1989 there was some
discussion between the City and Cellular One. At that time,
there was no need for a SUP. Since then, the City has
updated their Zoning Ordinance and Cellular One wants to be
in compliance.
Hearing no further comments, Chair Winiecki closed the
public hearing at 7:44 p.m.
Piotrowski moved, seconded by McGraw to approve the SUP
with the following conditions outlined in staff's
report:
1. No additional screening as required by ~he zoning
ordinance shall be necessary.
2 . The antennas and all mounts shall be painted to
match the color of the.tower.
3. No welding shall be done on the water tower tank
or shell.
. 4. The antennas shall not exceed 12' in height.
. June Minutes Page 6 06/01/94
5. A lease agreement shall be maintained with the
City of Arden Hills which details rent payments
and other specific requirements of the City. If
at any time, the lease shall terminate, the SUP
shall be reviewed and the City may impose other
restrictions or conditions as warranted. The
motion passed unanimously.
CASE #94-14: AMOCO - AMEND SPECIAL USE PERMIT #76-36. #83-20.
#86-27. #92-06: 1306 qOUNTY ROAD E.
Chair Winiecki opened the public hearing for Amoco at 7:45
p.m. Recording Secretary, Tammy Olson, confirmed the
publication of the Notice of Hearing in the Focus on
Tuesday, May 17, 1994, and mailing to affected property
owners on the same date. Chair Winiecki proceeded to
explain the hearing procedures to the attending residents.
. Mr. Fritsinger stated at the last meeting, the Planning
Commission recommended to Council that Amoco be allowed to
relocate its Certicare into the former Great Lakes
Restaurant. The applicant then proposed the service station
be enlarged and converted into a convenience store. The
applicant has proposed no changes to the canopies,
landscaping, parking, access and pump islands. The
applicant has proposed to change the signage but at this
time no plans have been submitted to the Planning
Commission.
In regards to traffic, there were no specific traffic volume
plans submitted since they don't expect any great increase
in the traffic volume. This proposal should free up more
space for customers to park.
Staff recommends the approval with conditions as outlined in
staff's report.
Chair Winiecki asked for comments in approval of Amoco.
. Chair Winiecki asked for comments in opposition of Amoco.
--.---
, .
June Minutes Page 7 06/01/94
.
Hearing no further comments, Chair Winiecki closed the
Public Hearing at 7:51 p.m.
Chair Winiecki questioned how staff had determined that the
parking requirements were one (1) for every 150 square feet
of retail floor space.
Mr. Fritsinger stated he reviewed past planning cases, and
there was a case with a Tom Thumb convenience store and a
project on E-2 that he used for reference.
Mr. Carlson stated he thought it was a great addition to the
corner.
Carlson moved, seconded by Piotrowski to recommend
approval of the amended SUP with the following
recommendations as outlined in staff's memo:
l. The parking agreement between Amoco and the former
. restaurant be maintained. Should this lease
terminate, the SUP shall be reviewed, and the City
may impose additional restrictions necessitated by
any parking problems noted.
2. Employees are required to park in the excess
parking stalls located at the proposed Amoco
Certicare site.
3. All other conditions imposed, as part of the
existing SUP and its amendments, shall continue to
be followed by property owner.
The motion passed unanimously.
CASE #94-12, DAVANNI'S - SPECIAL USE PERMIT. SHANNON SOUARE
Chair Winiecki opened the public hearin~ for Davanni's at
7:55 p.m. Recording Secretary, Tammy Olson, confirmed the
publication of the Notice of Hearing in the Focus on
Tuesday, May 17, 1994, and mailing to affected property
owners on the same date. Chair Winiecki proceeded to
explain the hearing procedures to the attending residents.
.
. June Minutes Page 8 06/01/94
Mr. Fritsinger stated Davanni's has recently expanded into
what was previously TCBY. The owner of the mall, CG Rein,
at this time, is proposing to change the signage
requirements in the next case.
Richard Lang, of Visual Communications, stated the wall
graphic presents an urban atmosphere.
Mr. McGraw asked if the sign was as bright as the photo
showed.
Mr. Lang stated no.
Hearing no further comments, Chair Winiecki closed the
public hearing at 7:59 p.m.
Mr. Carlson, moved, seconded by McGraw, to table the
recommendation and go directly to Case #94-11, CG Rein
- Shannon Square. The motion passed unanimously.
.
CASE #94-11: CG REIN - SITE PLAN REVIEW. SHANNON SOUARE.
Mr. Fritsinger stated the sign change is being proposed for
bays 16, 17 and 18. The applicant would like to see the
rest of the mall conform with the existing signage plan.
The proposal is to allow for the tenant of bays 16, 17 and
18 to conform with the City's Sign Ordinance. Staff
recommends the Planning Commission approve the change to the
signage plan as part of the Site Plan Review.
CG Rein stated fully supports the signage change.
piotrowski moved, seconded by Rye, to recommend
approval of the proposed amendment to the signage plan
for bays 16-18 at Shannon Square Shopping Center. The
amendment is:
.
. June Minutes Page 9 06/01/94
A. Sign Criteria - wall Sign (one allowed for bays
16, 17, and 18)
l. The sign should be consistent with the
City of Arden Hills Sign Ordinance
requirements.
2. The sign shall be exempt from all
criteria detailed above for other mall
tenants.
3 . The sign shall be approved by the
approval process detailed below prior to
a sign permit being issued by the City
of Arden Hills.
The motion passed unanimously. 5-0
CASE #94-12: DAVANNI'S - SPECIAL USE PERMIT. SRANNON SOUARE
Chair Winiecki reopened the discussion on Case #94-12 and
asked if there was a motion regarding the request from
Davanni's.
. seconded by Winiecki,
Piotrowski moved, to approve the
request for a Special Use Permit for a wall graphic at
3673 Lexington Avenue with the following conditions:
1. The graphic shall not move, flash, or contain
animation.
2 . The graphic shall be limited to bays 16, 17,
and 18 of the mall.
3 . The graphic shall be subject to the
conditions identified in the Shannon Square
signage plan.
4. The graphic shall be permitted only as long
as Davanni's is the tenant of bays 16, 17, &
18.
The motion passed un?nimously. (5-0)
June Minutes Page 10 06/01/94
.
. CASE #93-15, RYDER STUDENT TRANSPORTATION - ZONING ORDINANCE.
AMENDMENT 1901 WEST COUNTY ROAD F.
Mr. Fritsinger stated the request before the Commission is
the review of the Zoning Ordinance Amendment to allow a bus
terminal under a R-1 Zoning District. The Council has
amended the land use plan several months ago to include the
area in question as low density residential rather than
industrial. The proposed changes limit the bus terminal to
this site and would allow them to continue business and make
improvements to the site. The City can regulate the
concerns of the neighborhood through the SUP process which
gives the City additional control of the appearance of this
site.
If the request for an amendment is denied, the amortization
approach may be considered. The minimum term for this
agreement is five (5) years per ordinance requirements. Our
attorney has stated that if the City has an adequate
amortization period which allowed the applicant to recoup
their improvement costs, the amortization approach should
not be considered taking. This would meet state statutes
. and should not require the City to acquire the property.
The land is valued at $475,000 and the City has not set
aside any funds to relocate the business. Therefore, staff
is recommending approval of the zoning ordinance amendment
with the conditions as outlined in staff's report.
Don Cisky, 1708 West County Road F, stated there were
originally 65 buses on this location. He asked if the repair
of these trailers would stop. He wanted the business out
since it is isn't in a residential area.
Mr. Fritsinger explained this was the Zoning Ordinance
Amendment request and not the SUP permit request The repair
of vehicles would be addressed at that time.
Jim Borg, 1812 Janet Court, stated the bus terminal is
horrendous to live by.
Ms. Piotrowski stated the term bus was to general of a term.
She would like to see it changed to school bus. This would
eliminate confusion with motorcoaches, city buses and such.
.
. June Minutes Page 11 06/01/94
Chair Winiecki stated within the SUP the Planning Commission
could place an expiration date on the SUP.
Mr. Fritsinger stated he would confirm this with the City
Attorney.
Mr. Rye asked if the area was to be rezoned, it would be
more appropriate to be zoned R-2. Thus, the property would
act as a buffer between the highway, school and single
family residential uses.
Mr. Fritsinger stated if a rezoning is to be considered, it
needs to be as a higher density residential. At the Public
Hearing it was noted that a rezoning to a commercial
designation could potentially allow too many other types of
commercial uses in the future.
Chair Winiecki stated the change in the ordinance should be
recommended as a R-2 district. The Commission should also
. recommend an expiration on the SUP, for a school bus
terminal, of 15 years.
Mr. Carlson felt the expiration would be more appropriate as
part of the SUP rather than the zoning district itself.
Mr. McGraw asked Mr. Fritsinger if the zoning recommendation
is accepted, will the restrictions on the SUP dictate how
the operation will be run.
Mr. Fritsinger agreed.
Carlson moved, seconded by McGraw, to recommend to
Council approval of Case #93-15 with the following
proposed amendment:
A. The Lqnd Use Chart, Section V, E, be amended to
create a new use, "School Bus Terminal" and under
an R-1 district school bus terminals be allowed by
SUP.
.
. June Minutes Page 12 06/01/94
B. Section II, D of the ordinance be amended to
define a school bus terminal. School Bus Terminal
shall be a building or space engaged primarily in
the transportation and activities associated with
the transportation of students.
C. Section x, be amended to add the following:
H. School Bus Terminals - In addition to the
requirements set forth in this Ordinance, school
bus terminals are subject to the following
requirements:
. A school bus terminal site must be located
within three hundred (300) feet of an
existing general education school.
. A school bus terminal site must be located
adjacent to both an arterial and collector
road and have direct access to one of these
roads.
. The motion passed 3-2, McGraw, Piotrowski, Carlson
voted in favor; Winiecki, Rye opposed.
Mr. Rye asked the records to state his opposition was based
on the R-1 zoning. He thought a better choice would be R-2.
Chair Winiecki also opposed the motion for the same reason.
CASE #94-15: STEPHEN AND CHRISTINE ANDERSON - SIDE YARD VARIANCE.
1361 FLORAL DRIVE.
Mr. Fritsinger stated last fall the Andersons submitted a
request for a six foot side yard variance. This request was
denied by the Planning Commission and was subsequently
reduced to a four (4) foot request. The City Council
required the applicant to return to the Planning commission
for review and the applicant subsequently withdrew their
request. A survey has found that the home was not built as
stated on the building permit. The applicants feel that
since they are one of only two residents in the neighborhood
who have a one car garage and the home was not built in the
. appropriate location, these support their hardship claim.
. June Minutes Page 13 06/01/94
The applicants have been working with a real estate attorney
and have prepared what is called a Boundary Line Agreement.
It is a legal document which changes the boundary line of
the property but not ownership. Jerry Filla, the City's
Attorney, has written a letter to the Planning Commission
and found this agreement to be acceptable within the City's
ordinances. Another question, which has been raised, is the
correct street right-of-way. Staff had given the applicants
a copy of the half section map. Both the abstract of title
and the half section map show a 30 foot right-of-way.
However, the legal description of the property and the legal
descriptions at Ramsey County state, a 33 foot right-of-way.
There is no documentation with the Ramsey County which
explains where the extra three (3) feet came from. Mr.
Fritsinger then went on to explain the existing set backs of
the adjacent homes and the City's history of denying front
yard variances. However, the confusion on the right-of-way
and the neighbor's willingness to support the request lend
rationale to the granting of the variance.
. Christine Anderson, applicant, presented to the Planning
Commission pictures of neighboring properties. Their
attorney indicated if the planning Commission were to make
an addendum to this agreement, the already proposed boundary
line agreement would be invalid. The proposed agreement
will eliminate all the court costs of clearing up the
boundary disputes.
Mr. Rye asked if the house were located as shown in the
original building permit and the extra feet from their
neighbor were allowed by the boundary line agreement, would
a variance be necessary.
Mr. Fritsinger stated no.
Christin~ Anderson asked if when new homes are built in
Arden Hills, does the building inspector look at the
placement.
Mr. Fritsinger stated yes.
.
. June Minutes Page 14 06/01/94
Mr. Carlson asked what would be involved to find out the
correct right-of-way location.
Mr. Fritsinger stated that both the City Attorney and Ramsey
County have indicated that the 33 feet is the correct right-
of-way. However, they could not explain the three (3) foot
discrepancy. A formal request would need to be made along
with a title search. To clarify, the building inspector
stated in a previous case it took several months to get this
information.
Mr. Fritsinger further clarified that the request from the
applicant is only for a three (3) foot side yard variance.
The need for a front yard variance was recommended by staff
based on discussions with the County.
Mr. McGraw asked if both a front and side yard variance were
needed. If the Commission is to assume the right-of-way is
30 feet, then no front yard variance is needed.
. Mr. Rye stated if the variance is to be recommended to
Council, the information supplied needs to be precise.
Chair Winiecki, further stated her responsibility under the
ordinance is to find a hardship.
Chair Winiecki stated there is nothing the Commission can do
to resolve the street right-of-way issue. The only issues
the Planning commission needs to address is the side yard
variance.
Larry Johnson, of 1357 Floral Drive, is in a favor of the
change in boundary lines. He feels it will be a benefit to
the neighborhood.
McGraw moved, seconded by Carlson, to recommend a three
(3) foot side yard variance be permitted based on the
findings of the home being built in the improper
location from what was stated on the building permit.
The motion passed unanimously. (5-0)
.
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. June Minutes Page 15 06/01/94
CASE #94-10: RAMADA HOTEL - SITE PLAN REVIEW. 1201 WEST COUNTY
ROAD E.
Mr. Fritsinger stated the patio at Ramada was given approval
in 1993, and now the applicant is requesting the patio be
approved "as is" and eliminate putting in the sidewalk. The
only conditions not currently being met are the landscaping,
which is tentatively being planned, and the sidewalk. The
sidewalk was required by the Fire Chief to designate the
existing fire lane. Staff supported the striping of the
area instead of a sidewalk.
In addition, there are signs along the building stating no
parking fire lane. Since the patio was introduced, the City
has received no complaints. Staff recommends approval
subject to the conditions outlined in staff's report.
The applicant, Sandra Lewis, General Manager, stated the
landscaping will be addressed as the Ramada changes into a
. Holiday Inn.
Chair Winiecki asked for an estimate of when the landscaping
would be completed.
Ms. Lewis stated she doesn't have an idea since major
construction will be needed to renovate the exterior of the
building.
Tom Herdman, Ramada maintenance manager, stated the patio is
screened from the road.
Mr. Fritsinger stated only half of the patio is screened by
landscaping.
Chair Winiecki asked for more information on when the
landscaping would be finished.
Tom Herdman stated the maximum would be six (6) months but
the managers want the conversion to a Holiday Inn to be
completed in three (3 ) months.
.
. June Minutes Page 16 06/01/94
Chair Winiecki confirmed that the applicant does intend to
landscape but has no plans at this time.
Chair Winiecki confirmed the sidewalk is now a three (3 )
foot stripe and not a four (4) foot sidewalk.
Mr. Herdman stated the stripe is 3'11".
Mr. Carlson stated he doesn't have a problem with the
sidewalk, but rather with the landscaping.
The majority of the 440 parking spots are in the rear of the
building. The front entry way is mainly a pickup/drop off
area. There are only 14 parking spaces on the west side of
the building.
Rye motioned, seconded by McGraw, to recommend to
Council approval of Case #94-10 Ramada, Site Plan
Review, subject to the following conditions:
. A. A landscape plan be provided to the City, and the
enhancement be completed as required in Case #93-
07, no later than September 1, 1994.
B. The sidewalk requirement be removed but a four (4)
foot walkway be striped and maintained between the
drive and the patio for a fire lane.
C. Additional signs identifying the area for "no
parking-fire lane" be erected on both sides of the
patio.
The motion carried 3-2. McGraw, Piotrowski, Rye voted
in favor; Carlson, Winiecki were opposed to the motion.
OTHER PLANNING RELATED ISSUES
Mr. Fritsinger stated Cardiac Pacemakers Inc. came before
the Planning commission to look for confirmation of the need
for a site plan review on an improvement to Building D. The
proposed plans are suggesting an addition to Building D
which would deviate from the existing master plan. CPI felt
. the changes were in compliance with the PUD and the master
. .
June Minutes Page 17 06/01/94
.
plan and a site plan wouldn't be warranted.
Mr. Rye asked if this is increasing the percentage of lot
coverage. He further asked if in the other plan, the skyway
connection was there.
Terry Wobkin, of R.B.P. Architects representing CPI, stated
the lot coverage was decreased, and they are proposing fewer
improvements than shown in the master plan.
Chair Winiecki stated there would be no problem with the
footprint since the proposed work is less than what was
previously planned.
Chair Winiecki stated CPI could apply for the building
permit and start excavation contingent upon the materials
and cosmetic appearance of the outside of the building being
approved as part of a site plan review.
COUNCIL REPORT
. Councilmember Hicks stated Abra and Control Data were
approved as recommended by the Planning Commission. T~
Arden Manor swimming pool was required to open in 30 days or
produce options of other amenities which the park would
offer to its residents in exchange.
The National Guard asked the Council to help pay for a sewer
connection to the City. Council decided to help pay for the
sewer connection in the hopes the City will one day build on
the T.C.A.A.P. property.
The Council approved the proposed street reconstruction and
recycling projects.
councilmember Probst asked the Planning commission to start
the process of developing a future land development plan for
T.C.A.A.P.
Mr. McGraw stated Mr. Erickson and himself would begin
meeting to develop a plan.
.
, , ' .
. June Minutes Page 18 06/01/94
Chair Winiecki asked Mr, Fritsinger to bring City pins for
the Planning Commission,
McGraw moved, seconded by Piotrowski, to adjourn the
meeting at 10:10 p.m. All voted in favor. 5-0
.
.
.
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3490 Lexington Avenue North
eague of Minnesota Cities St. Paul, MN 55126-8044
WORKERS COMPENSATION
MANAGED CARE
It's Worth Considering
June 3, 1994
TO: LMCIT Member Cities and Agents
FROM: Tom Grundhoefer, LMCIT Senior Staff Counsel
SHOULD YOUR CITY CONSIDER MANAGED CARE?
YES!! Can a city afford not to at least look at managed care? It will immediately
reduce your city's LMCIT workers compensation premium by way of a five percent
premium credit. If managed care is added during the coverage year, the credit is pro-
. rated. The five percent credit is given at each annual renewal and comes off the city's
bottom Iina workers compensation premium.
Over the past year and one-half we have communicated with cities in several different
ways about workers compensation managed care. So far, 25 cities have entered into
managed care agreements. A number of other cities are considering managed-care.
Currently, there are eleven state-certified managed care organizations which offer
managed care plans. A city may work with the managed care provider of its choice.
We stress that managed care is not mandatory and is simply an option for cities to
consider.
At the annual conference, LMCIT staff will be available to discuss managed care with
any interested city. LMCIT will have a booth in the exhibitors hall that city officials are
encouraged to visit during the conference. Also, for cities not attending the
conference, we simply wanted to give you another chance to think about the subject.
.
ASIDE FROM THE FIVE PERCENT PREMIUM CREDIT,
WHY IS MANAGED CARE A GOOD IDEA?
Because it can reduce workers compensation medical costs and help injured workers
get back to work sooner. The following outlines the ways managed care can save
. money and help workers.
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
i6121490-5600 1-800.925-1122plus yourcitycode TDDI.6121490-9038 F1lX '612 1 49().()072
.
.
LMCIT Member Cities .
Page 2
June 3, 1994
Experienced Health Provider Network
Managed care channels injured workers into a system of experienced workers
compensation health care providers. The mal/aged care organization is better able to
assure necessary and appropriate plans of treatment by working with health care
providers who are experienced in treating workers' compensation injuries. They can
also keep network health care providers up to date on changes and trends applicable
to workers compensation treatment.
Medical Utilization Management
Through use of a trained care manager, every injured employee's claim is managed to
encourage the appropriate use of medical services and facilities. This will improve
quality of care and maintain cost effectiveness on a case-by-case basis. The
objectives of managed care and medical utilization management are four fold:
* To provide the knowledge and tools required to appropriately
manage the employees medical care at the point the employee .
first comes into the workers compensation system
* To evaluate each episode of medical care and address the
procedural necessity and eliminate settings that seem
questionable
* Manage standard of care and present the most efficient and
effective plan of treatment
* Channel injured employees into the most appropriate network
Active Case Management .
Certainly from both the employer's and employee's perspective, the ultimate goal of
treating any workers compensation injury is to bring the injured worker back into the
work force if at all possible. To that end, care managers work with the injured worker,
their family, and their treatment provider to:
* Arrange for alternative treatment when necessary
* Support and encourage return to work efforts with the employee
and employer .
,
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LMCIT Member Cities
. Page 3
June 3, 1994
. Arrange for physical rehabilitation services
. Arrange for needed supplies or equipment
. Educate injured workers and their families
. Facilitate employee's retum to work. Monitor primary duties and
consult with employer about increased workload and/or the lifting
of weight restrictions
. Coordinate vocational counselling
Case managers also serve as advocates for the injured worker by acting as a liaison
between 1) the employer and the employee, 2) the employee and hislher medical
provider, 3) the employee and the LMCIT claims staff, 5) the medical providers and
the claims staff.
. Review of Medical Bills
A final cost savings factor associated with managed care involves ongoing review of
medical bills submitted by medical providers. This ongoing review assures that only
those tests and treatments which are pre-authorized and/or medically necessary will
be recommended for payment.
WHAT COSTS ARE INVOLVED?
It varies among the companies supplying managed care services. Some managed
care plans charge only for specific services when an injury has occured. Others simply
charge on a flat monthly or per-employee basis. For those companies that charge on
a per-claim basis, the costs are simply made part of the claim that LMCIT pays.
When the managed care fees are paid as part of the claim cost, they are treated like
any other charge and are included for purposes of meeting the city's deductible and
calculating subsequent years' experience modification. However, LMCIT believes that
if managed care works as it is supposed to, it will more than pay for itself through
favorable claims experience and reduced premiums.
For companies charging on a monthly or per capita basis, the flat monthly or per-
. capita charges are billed by the managed care organization and paid directly by the
City.
.
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LMCIT Member Cities
p.age 4 .
June 3, 1994
DOES IT REALLY WORK?
Irs really too early to say for sure since business and govemment have had only a
limited time to monitor its effectiveness. riowever, for at least two Minnesota
employers, the initial results suggest it is providing its promised benefit The
Minnesota Department of Employee Relations estimates that during the first nine
months of the program (July 1,1993 to March 31,1994) it saved $1 million compared
with workers compensation costs for the same period during the previous year. This
was after paying tIJe managed !",;"o foes.
The Hormel Company has had managed care in place since October 1993. They
believe "without a doubt" that managed care has saved them significant money by
managing medical utilization 'and helping to get employees back to work.
I'M INTERESTED, NOW WHAT?
Talk with your agent or speak with Kermine Bender or me at the League's annual .
conference (we will be available at LMClrs information booth in the exhibit hall on
Wednesday, June 8 or Thursday, June 9). You can also call Kermine or me directly.
Kermine Bender can be reached at Berkley Administrators, (612) 591-7408. I can be
reached at the League offices, (612) 490-5600.
.
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Economic Development Committee Meeting Minutes
. June 9, 1994
8:00 am
Army Reserve Center
1. The meeting was called to order at 8:00 a.m.
2. Present were: Steve Freimuth, Mary Miller, Jerry
Moehnke, Arnold Lindberg, Trygve Egge, Community
Planning Coordinator Fritsinger, Finance Liason Thomas
Steele and Planning Liason Raymond McGraw. Absent were
Dan McCallum, Tom Goblirsch, Rob Carlson JR, and
Council liason Apilowski.
3. May 19. 1994 Minutes.
Egge moved and Miller seconded the motion to approve
the minutes with one correction. Item number 6 be
deleted in it's entirety. Motion carried unanimously.
4. Bll~in~ss Contacts
Mr. Moehnke indicated that no follow up had occurred on
the 18 businesses identified as needing follow up. The
. committee should be sure to divide up the 18 businesses
between the committee members and follow up.
Mr. Lindberg updated the committee on his contact with
United Properties. There is the potential for a Deli
to occupy the former Hauser's space in the Arden Plaza
by this fall. The Deli would occupy only a portion of
the space. Ace Hardware is considering leasing the
remainder of the space for a garden center.
Mr. Freimuth brought up the issue of a cooperative
grocery store at the plaza. He indicated that it could
possibly be tied into a business like Group Health.
Mr. Moehnke discussed his contact with Northco. Northco
sent him a list of available property in Arden Hills.
Mr. Fritsinger indicated that he receives an updated
list from the Real Estate Journal on available
property. Staff will prepare a list for the committee
members. Mr. Fritsinger reviewed the history of the 18
. businesses identified as having concerns.
.
. The Committee further discussed the concept of having a
meeting with someone with cooperative grocery
experience. It was agreed upon that a representative
of United Properties should be included in this
meeting. This should be scheduled later this summer.
The Committee asked the status of business cards.
Staff indicated that it did not have an answer but that
it would look into it. The Committee preferred blank
business cards where their names could be typed in. A
question was also raised about the possible use of name
tags by the committee which identify them as part of
the Committee.
5. Miscellaneous
The Committee requested that a City map be brought to
future meetings.
Mr. McGraw reviewed the relationship between the
Planning Commission and Economic Development Committee.
The Economic Development Committee would like to
. receive a copy of the Planning Commission Minutes.
The Committee would also like an updated list of the
members of the Committee. The next meeting will be
July 21, 1994 at 8:00. The meeting was adjourned at
9:10 am.
.
.
. Economic Development Committee Meeting Minutes
May 19, 199-4
Army Reserve Center
1. The meeting was called to order at 8:08 a.m.
2. Present were: Tom Goblirsch, Steve Freimuth, Mary
Miller, Jerry Moehnke, Arnold Lindberg, Dan McCallum,
Councilmember Aplikowski and Rob Carlson. Absent was
Trygve Egge and Community ?lanning Coordinator
Fritsinger.
3. April 21, 1994 minutes were approved.
4. Business Survey
The Economic Development Committee had 18 possible
concerns from businesses that should be follow up.
5. Arden Plaza
Maybe since United ?roperties is taking over things
will change for the better.
. 6 . Council member Aplikowski updated the Committee on
Ryder Student Transportation. There are strong
neighborhood groups which are opposing them. The
neighbors don't want the buses to go east on County
Road F. Jerry Moehnke suggested when this issue
returns to the Council a member from the Committee
should be there. Councilmember Aplikowski stated June
4, 1994 is the next meeting on the bus issue.
7. Mr. Fritsinger will go to Cardiac ?acemakers. They
seemed to be a major concern. There are six major
businesses that really needed our attention. Jerry
Moehnke is going to get a list of rental property in
Arden Hills.
8. .Dan McCallum will go see O~l Engineering and East Side
Beverage.
9 . The Round Lake area is still available. Everest will.
know this month.
.
,
.
,
~O. Councilmember Aplikowski informed the Committee that at
. the next election the City wi!l have two new
Councilmembers and a new Mayor.
~1. Rob Carlson said he will help on the committee and is
willing to go out and talk to businesses. He has a
heavy sales and marketing background.
~2. Council member Aplikowski asked if the committee wants
business cards? She would investigate the issues
further on her computer.
13 . Meeting was adjourned at 9:~7 a.m.
.
.
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.
WORKSESSION
. JUNE 16, 1994
CONFERENCE ROOM CITY HALL
1. A motion was made by Councilmember Hicks and seconded by Councilmember to
adopt the work session's agenda. Motion carried.
2. McClung Development's request for Council feedback regarding the option of
temporary City financing of infrastructure: Mr. McClung requested Council feedback
regarding whether a development agreement for his fourth addition is necessary at the
125% rate. One option discussed was that the City would do all of the work, including
engineering, construction and inspection of the project. McClung would then be assessed
those costs by the City and he would make the payments. Mr. McClung felt this would
give him more flexibility in being able to market the properties. Mr. McClung was asking
the City to waive its prohibition as suggested by ordinance which does not disallow the
City to front money to developers. If the City can't agree with this idea, he then wanted to
know what his options would be. The City Administrator advised that before there could
be a change to an ordinance, the Council would normally make a change in policy.
Councilmember Malone stated that the City would be very reluctant to make that kind of a
change to the City ordinance, but suggested that the ordinance did allow the City to
advance time and money on a project like this provided that the owner, in this case, Mr.
. McClung, could arrange for a security deposit or escrow account. It was also suggested
to him that his bank provide a letter of credit for him. A letter of credit could be
structured such that it would diminish as Mr. McClung pays the assessments on those lots.
McClung asked what responsibility he has to the City if he decides to finance this himself
It was stated that ifhe does finance the project himself> other than inspecting the plans and
the specs from the project, the City would not be involved in the financing of the project
from another source. Mr. McClung would be responsible for the up front (soft) costs
incurred by the City for the inspection of the project, legal costs and any other related
costs. Mr. McClung thanked the Council for its time and advice.
3. NSP's request for antenna placement: NSP has requested that they be allowed to put
an antenna on top of the water tower. Councilmember Malone advised staff that it should
be communicated to NSP that if their request for an antenna is approved, that it is not be
placed higher than the Cellular One antenna that currently exists on the water tower. Dan
Winkel, Public Works Superintendent, reported that there is enough space for the
placement ofNSP's antenna and that it would not cause any maintenance problems for the
water tower. The Council agreed that NSP shoul~ proceed with the normal installation
scheduling procedure through the planning commission, based on the condition that the
antenna remain at the same height as the one currently in place on the tower.
4. TCAAP - discussion of commitment: Councilmember Probst presented a report
regarding the possibility of requesting assistance for the City of Arden Hills in following
. through with discussions on City Hall and Public Works location at TCAAP. Sarah
.
. Janecek could perform these responsibilities in coordinating with the City, the County and
other entities on various related issues. Councilmember Probst said that Sarah Janecek
would be working directly with the City and he believed that she had a good grasp of
these issues. Councilmember Malone agreed that having an individual who is qualified to
deal with the follow-up and details of the City's space needs would be extremely helpful.
The Council agreed to pursue this option.
5. Pavement Management update:
a. The Council reviewed Public Work's update of 1994 County and State
projects. Councilmember Hicks asked about the County Road E bridge
resurfacing project. He went on to say that he feels that a walkway is needed
because there are many people who walk along the bridge and it is potentially a
dangerous situation. He would like to look into the prospect of adding an
auxiliary walkway that could be attached to the bridge. Council believed this was
an important issue and should look into its possibility with the County. It has
become a big safety issue since the closing of old Snelling. It was agreed that
Bethel College may also be in agreement and support a pedestrian walkway.
b. 1994 Pavement Program: Dan Winkel reported that the contract is expected to
let on 7/24. NSP has inquired about the possibility of starting early on the project.
Two Arden Hills residents, Mr. Brown and Mr. Byrne, have been communicating
with Dan regarding their assessments for the street reconstruction project. Dan
. will write to these individuals regarding their adjusted assessments; he will plan on
the construction agreement being signed after June 22, 1994 and will also notify
NSP.
c. Arden Manor Mobile Home Park: Dan informed the council that he had
received an inquiry from the mobile home park owner about the possibility of
hooking up to City water on a 'stand-by' basis. Apparently the owner is concerned
that at some point he may need water and would like to be able to have access to
City water in the event of an emergency. He has two wells, one of which has
become contaminated and not useable. The Council voiced concerns about the
possibility of City water becoming contaminated as the result of hooking up to his
water lines. They directed Dan to contact the State Department ofHea1th about
the possibility of the City Engineer doing this. It was verified that the Park owner
has been notified to attend the June 27 Council Meeting.
6. Surplus equipment sale';';
The Council advised staff to require minimum bids for City vehicles as the
upcoming surplus equipment sale. Any office furniture or office equipment of
lesser value can be sold for best offer. The information was otherwise acceptable.
7. Floral Park parking:
Cindy Servertson reported to the Council about the dangerous situation that exists
. around Floral Park during the softball season. Cars are reported to be parking
.
. around the neighborhood, on both sides of the street disregarding the 'no parking'
signs and causing hazardous conditions for children crossing the street to get to
the Park. Compounding the problem, some of these children dart out from
between cars into the street. Severtson was asking the City to consider posting a
'watch for children' sign on the park side and also painting the curb yellow to
further discourage parking there. The Council agreed to consider posting a 'no
parking sign' and painting the curb at the next Council Meeting. They have
directed staff to put it on the consent agenda. Councilmember Hicks also said that
the staff should send a letter to the Little League Association asking them to ask
the children in their program notto walk or leave litter on the lawns. Also let the
association know that their cooperation would be appreciated in helping with this
and the street crossing situation.
s: Employee Insurance change options"
The City Administrator reported that employee health insurance premium rates did
not go up this year. She advised them of the options presented to the City by
LMCIT for the coming enrollment period beginning July I. They are offering
employee-paid long term disability insurance as well as continuing short term
disability insurance; a network option was added to their health care policy that is
cheaper to provide and; a family ortho dental program is being offered as well.
The City Administer reported that while the health care premium had not
increased, dental premiums were up 4%. Mayor Sather said that the staff
. recommendations based on employee feedback should be schedules for the next
Council Meeting. Councilmember Malone said he felt that the employees should
decide what option they want. Person also reported that LMCIT was also offering
the ability to buy additional life insurance for employee dependents.
9. Review of Piper JatTray Public Fund experience:
Terry Post reported on the status of the Piper Institutional Fund and the impact of
the recent downturn. In his report, he stated that the City funds that are in this
public fund are for investment only; they do not impact the City's cash flow. Post
said that Piper JafITay is closing this fund to other investors as of June 20 so as to
protect the investments that are already being serviced by this fund. He
recommended to the Council that they not pull the money out as the funds
continue to earn interest. He also said that he expects the net asset value, (NA V),
to stabilize. The Council agreed to leave the City funds in this public fund
investment.
Post also reported that the pre-payments on the special assessments for the 1994
Pavement Management are coming in very slowly.
10. Exotic Animal ordinance change:
The City Administrator reported on a request she had received from a woman who
is interested in moving into Arden Hills. She has a small monkey (four and one
. half pounds), and would like to have the City change its ordinance to allow for her
-----------
. pet. The request stated that there are cats larger than her monkey. The Council
was not supportive of changing the ordinance because of public health issues that
are related to having exotic animals as pets.
11. Dog Clubs ordinance - kennels issue:
The Council directed staff to get more information from Dave Kriesel and the
animal control people about this issue.
There was a motion by Councilmember Malone and seconded by Councilmember Hicks to
postpone discussion regarding the performance review of the Public Works
Superintendent. The motion carried. Further discussion followed with Council and the
Administrator regarding staff team work. The Council agreed that they will work with staff to
address issues and to help coordinate team building sessions within the next few weeks.
There was a motion by Councilmember Malone and seconded by Council member Probst to
adjourn the work session. Motion carried. The work session adjourned at S:30PM.
.
W\users\renee\adm-11 n-'l
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