The URL can be used to link to this page

Home My WebLink AboutCCP 11-04-1994 CITY OF ARDEN HILLS . MEM::RANID1 DATE : November 4, 1994 'IO: Mayor and Council ~ Terrance R. Post, J.lcting City Administrator SUBJECI' : Packet Notes for Week Ending 11/04/94 Pac--ket InSl'!rt Items l. Personnel Items A. Staff has ccnpleted a search process for the vacant Departnent. Secretary /Interrredi.ate Clerk position. Internal applicant Julie Tostenson (cuxrently the Receptionist) has accepted an offer for the open position. TIle effective hire date for this job classification will be 11/7/94 at Step 2 of the 1994 Pay Plan. B. In a related llBtter, Receptionist supplerrental/ augrrentation pay was recamended because of the additional duties assuned during this period. The gross augrrentation pay will approxillate $94.00 (200 . hours * $.47(baur) . 2. The City purchased a new Hewlett packazd fax llBchine for $830 . 70. The purcl1ase represents an unbudgeted 1994 general fund capital expenditure. A replacerrent fax llBchine was bldgeted for 1995. but the existing nachine ellperienced severe operational difficulties last week (Le. transmissions could not be sent or received) causing the necessity for the purchase. 3. Minnesota Board of GovenlIleI1t Inn:lvation and Cooperation SeI:vi.ce Sharing Grants - the City has been asked by t~ organizations to be a co-applicant in t~ separate grant applications. Staff recarrnendations will be ccmmmicated at the 11/14/94 Council regarding these requests. They are enclosed at this tine to familiarize Council with their content. A. Vadnais Heights Fire IJepart1reIlt (GIS Technolcgy to existing enhanced 911 System) . B. Northwest Youth & Family SeI:vi.ces (start-up funds to renovate Youth Activity Center space and purchase equiprent) . 4. O:py of November 1, 1994 letter sent to LJVFD Board of Directors concerning the adoption of Resolution 94-55. 5. Departrrent Head M::m.thly Reports/Infonration . A. Ccm:mmity Planning Coordinator Brian Fritsinger - ---- B. Park & Recreation Director Cindy S. Walsh . C. Public Worlts SUperintendent !:an Winkel D. Budget SUrnnaries f= the ten rronths ended 10/31/94 6. ResiOent Concerns A. D:lg nuisance at Neubezger residence - An ongoing problem that will cause the Anirral Cbntrol Officer to reissue citations . B. Clarice Bw:nside - Fonral canplaint regarding absentee ballot procedures. The intemal decision to not offer this service for this election year was not camunicated to resiOents who expected the continuation of this service . C. Constance Logajan Marier - A challenge to the City's operating practice of billing resiOents f= the difference between the rerrote device and the water rreter readings. 7. League of Minnesota Cities 1995 Policy Moption Conference (11/18/94) and legislative Policies - This request frcm the League is similar in nature to the prioritization exercise fOt: AlVM. 8. letter to Emerald Inn rranagerrent eJlPressing == with .LCJ:oVrts of underage drinking. 9. Cable - The City is currently replaying the League of W:men Voters 10/27/94 Candidates F'oJ:um at 10:00AM and 7:00PM daily on . 01annel 16 until election day. Insert news release pertains to Channel 33 local election coverage. OtMr (',p.m>ral Infnnn:lt'icm . November Council paychecks are also enclosed. . Staff will begin the precess of filling the recently created vacancy for the Receptionist position as soon as possible. . As a follow-up to the presentation by Cbralie Wilson of the Cable Ccmni.ssion, the City has obtained a copy of a National League of Cities publication, The Info:rmat:ion S1~rhi~v ('~, which, in layrren's language, frarres sare of the "public right of way"/"cable vs Telco" issues brought out at the w::lrksession. . ---- . CITY OF ARDEN HILLS MEM:lR1INDllM DATE: ~~ 3, 1994 TO: Brian Fritsillger, Ccmmmity Pl.anniIJg Ccordinat= Jane IilDd, seoi= Accounti:cg Clerk Mayor &: Cotmc:iJ. JUlie Tost....."""l, Recepticcist FRCH@ Terrance R. Post, Acti:cg City 1ldm:i.nistrat= SOBJEC'l': )l.'1!]"-'tatial. Pay F= Receptionist 'R::at"'llrrTrnl 'n"'VI Fo:mer Interrrediate Clerk Tarnny Olson resigned frc:rn City enployrrent effective September 30, 1994. At that tirre, City J\dministrat:= Person :requested Receptionist Julie Tostenson to tenp:>rarily assurre the :responsibilities of the Interrrediate Clerk p:lSition until the search . process filled the position vacancy. ,-. During this period, the City has errployed a variety of clerical tenp:>raries in the Receptionist p:lSition. Receptionist Tostenson trained in numerous tenp:>raries in addition to discharging many of the Intermediate Clerk position job responsibilities. Re.....:t........~n::at-;nn C'aTmencing with biweekly pay period #21 (10/1/94-10/14/94) and ending with biweekly pay period #23 (10/29/94-11/11/94) augrrent Receptionist Tostenson's pay by the difference of her =-rent wage ($9. 75/hcur) and step 2 of the 1994 pay plan for the Interrrediate Clerk position ($10.22/hour) . The City anticipates filling the Interrrediate Clerk position vacancy no later than November 14, 1994. . ---- ----- -------- c:n'Y OF ARDEN' HILLS MEH:lElAlDJM . 0A:lE: NoI.~ 3, 1.994 TO: Julie ToSi::............. FRa-!: Brian Ftitsizlger gr -~.- , SlJBJECT : Deparment Secretary E'ositicn I "'-OUld like to formally offer you the Cepartment Secrecazy!Inte..'1llediate Clerk position with the City of Arden Hills. ~ The starting salary for this position '-'Olld l:e Step 2 of the 1.994 Pay Plan or $10.22/hr. In accepting this position you w::lUl.d renain a prcl:ationary employee for an additional six (6) rrcnths. 'This probationary status '-'O.Ild not preclude you f:ron receiving all l:e.'1efits accumulated and available to you after your initial six (6) =ths of errployment with the City. Uf:an satisfactoxy cat;lletion of your pmbationary perio:i and a . SIlCCe5sful performsnce review, you can expect to proceed to the next step of the Pay Plan. In accepting this position, you will also receive canpensatians ret.....,...~ive to the tirre wne..'1 you began your to:,,~ary "-Ork in tl'.is position. This ~'1Sat:ion ~d l:e based on the difference l:eo-.een your cu..---rent salary of $9. 75!hr. ar.d $lO.22/hr. If you '-'O.Ild like to accept this offer, please sign below and retum to llr:f atte.'1tion. --- . ~j/1:1-t? n~/1 1/-3-'1<-: (-1...c fa L Julie Toste.'1SOTl a~.o1/ 5&r~j> a6e. 4Jv,yt' /7?kr- 7 /57; / ft7y . ------- . r , - ..._~_.- PURCHASE CITY OF ARDEN HILLS ORDER , 1450W. HIGHWAY 96 ARDEN HillS. MN 55112-5794 14332 , (612) 633-5676 THIS NUMBER MUST APPEAR ON ALL CORRESPONDENCE. INVOICES. SHIPPING PAPERS ANO PACKAGES. CEbPrIL (ON\\4.-r$l.. CtN~, ~c... ~1.t\'~ Bw~~ ZiJ~~~ ~L.JD ' <)A/flf: t1)uJ^ I MIJ ~tt'3,~ SHIP VIA I'/\bt.. Pl Ck.. -1.(' F.Q.B. ,J C o Dirt) toJtdt PlEASE ENTER OUR ORDER FOR THE FOLLOWING TO BE SHIPPeD AS OIRE.CTEO: QTY.ORDERED QTY. oecavm DESCRIPfION: UNIT PRICE AMOUNT \-\E~\.tYr ~ACk.A/lD I I \ \ I I I , I ,. C%FIC€1"tr PAlIif&/;;j rrJl&L I , I , , , I , , , bbvr. ({JJJI'1It{ PIll!:',,) ;eO{)o 786 00 , I fipJ r--1u., 'j T/rj.. € lO.f~l> I )'D I/o , I I I . I , I I . , I I C .:.yf ~ -\D\ - ql)O() - 57l)O , j; ~ 3 0 l70 I , CONDITIONS l ,J,S GOODS ARE SUBJECT TO OUR INSPeCTION AND ApPROVAl. IF stflPMENT Will BE DELAyeD FOR ANY REASON. ADVISE US 1M- MEDIATELY, STATING All THE NECESSARV FACTS. BY TO AVOID ~ NOTE SPECIFICATIONS CAREFULLY AND IF UK- ABlETOCOM OROERSASWRmENNOTIFY us PROMPTLY. P().7\Xh3 PAINTED IN U.S.A. - . , ( VADNAIS HEIGHTS FIRE DEPT. . 665 East County Road F I Vadnais Heights, Minnesota 55127 November 3, 1994 RECEIVED NOV 1, 1994 Mr. Terry Post, Acting City Administrator CITY Ot AIIUCIlIllLLS City of Arden Hills 1450 W. Highway 96 Arden Hills, MN 55112 Dear Mr. Post: Enclosed is a Service Sharing Grant Application. The project applied for is explained in the enclosed material. This was also discussed with the area fire chiefs in a meeting held on November 2, 1994 at the Vadnais Heights Fire Department. Please discuss this information with your chief and decide if you . want to participate in the project. .If all the departments involved decide to participate, the cost for the fire departments' portion should not exceed $1,000. This cost would be reduced if some department's decide not to participate. The additional cost would be your cost for the Graphical Map Data which you would obtain from the Ramsey County Surveyor's Office. If you decide to participate, we need your signature on the second page of the application and it must be returned to us by Thursday, November 10, 1994. If you have any questions, please feel free to contact me Monday through Friday from 8:00 a.m. until 12:00 p.m. at 490-1355. Sincerely, VADNAIS HEIGHTS FIRE DEPARTMENT ~ i \ ~:,"\ . l, I ~/~,,\\,t\lcy~ I' I ,; " iJ. Jerry Auge Fire Chief sz enc. . . . MINNESOTA BOARD OF GOVERNMENT INNOVATION AJ.'1D COOPER-\TION SERV1CE BUDGET MANAGEMENT MODEL GRA.."IT APPLICATION COVER PAGE 1. Grant Number Indicare the grant number assigned l7y the Board to your pre-application. 55 -94- 76 2. Abstract Describe your proposed project l7y completing the following sentence. Indicate the service or program for which you propose to develop a budget management model. Tnis application requests funding to develop a budget management model for ... GIS TECHNOLOGY TO EXISTING ENHANCED 911 SYSTEM 3. Grant Request Indicate the amount of funding you are requesting from the Board. 5 100,000 (550,000 maxim=) ,-, 4. Applicant N ame(s) List all applicantS; they may differ from the applicantS listed on YOUT pre.application. CITY OF SHOREVIEW VADNAIS HEIGHTS LITTLE CANADA NORTH OAKS ARDEN HILLS FALCON HEIGHTS NEW BRIGHTON ROSEVILLE RAMSEY COU~ SHERIFF Indicate which applicant will act as the project's fiscal host if you are awarded a grant: VADNAIS HEIGHTS 5. Contact Person The contact person should be able to respond to questions regarding this application. Name: Jerry Auge Address: 3595 Arcade St. -- Fire Chief Vadnais Heights, MN 55127 Title: Vadnais Heights Fire Department Agency: __ Telephone Nwnber: 490-1355 Fax Nwnber: (SEE OTIlER SIDE) . . . . 6. Exclusive Representatives You must provide a copy of this application to any exclusive representative (W1ion) certified under l'vLS. 179A.12 to represent employees who provide the service or program affected!Jy the application. Are the employees of any applicant agency who provide the service or program affected by the application represented by an exclusive representative (union)? Yes No If you answer "yes" to this question, indicate which applicant agencies have exclusive representatives and to which exclusive representatives you are sending a copy of this application. Attach an additional page if necessary. . 7. Commitment Identijy the minimum length of time you an; committed to implementing the model once it has been developed. 5 years This application is submitted to the Board of Gove=ent Innovation and Cooperation pursuant to M.S. 465.798. To the best of my (our) knowledge, the information contained in this application is accurate and complete. I (we) understand that, if this application is funded, the Board may require the grantees to repay all or a portion of the grant if the proposal is not implemented according to the terms of the grant contract. (Signature) (Title) (Dale) (Signatu~ ) (Title) (Dale) (Signature) (Title) (Date) (SignatUre) (Title) (Dale) (Signa.cure) (Title) (Dale) . (The cover page must be signed by the senior elected or administrative official of each applicant agency.) . . A. Proposed Applicants . The lead department would be Ramsey County Sheriff's Dispatch and the collaborators would be the cities of Shoreview, Vadnais Heights, Little Canada, North Oaks, Arden Hills, Little Canada, Fakon Heights, Lake Johanna Fire, New Brighton Fire, Little Canado. Fire, Falcon Heights Fire, Roseville Fire and Vadnais Heights Fire. Area fire departments work rogether under a Mutual Aid contract. B_ Proposed Project Ramsey County has made a significant investment in recent years to develop a computerized geographical base map through the County Surveyor's Office and the Department of Property Records and Revenue. This base map is capable of linking daJa sets and planimetric features such as roadways, utilities, property records, and census information. GIS based information also has many emergency service applications. This project pertains to the development of a system that would integrate GIS technology with existing fire and rescue response procedures. PROJECT PHASING Phase I of this project would allow the conversion of data from the Ramsey County Surveyor's Office to a usable for;nat by the cities to gain information . on city mapping, city water main mapping with hydrant location and main size, temporary data such as road closures, etc., preplan information such as key holders, service location at the building site and persons to notify in the event access is required. Hazardous materials located in the buildings would be described in this phase, also disabled people notification and a list of other responsible public safety agencies that would have to be notified. Phase I of this project would allow the cities within Ramsey County to obtain and to manage the daJa to complete the remaining phases of this project. With this information compiled during the next five to ten years, it would be in a usable format by the completion of Phase II. Phase II of this project would include a continued gathering of information such as city storm sewer mapping including structure locations, city sanitary sewer locations with structures, presence of hazardous materials at call addresses, and a list of responsible parties and agencies to notify. Phase III would be the coordination of a centralized dispatch system for all agencies within Ramsey County. This would include the participation of all emergency service agencies. This system would support "best routing" information to help minimize response times, further reducing property loss and injury. Best routing information Can also lower fuel consumption and . equipment wear. ---- . Phase III (Cont.) Implementation of this project could link GIS technology to the existing Enhanced 911 (E911) system currently utilized by emergency service agencies. When a call is received through the E911 system, it transfers the caller's address to the GIS. The GIS automatically locates the address and displays the map of the surrounding area on a console in front of the dispatcher. The caller's location is pinpointed on the map. While the dispatcher is directing response units, information pertaining to the address such as location of fire hydrants, presence of hazardous materials, or disabled persons, is also provided. All of this information is relayed to the response unit via video monitor and/or facsimile machine. We believe this project meets the statutory goal of a Service Sharing Grant by the consolidation of record systems of all agencies involved. This project could be initiated immediately if funding is granted. C. Benefit The project addresses delays in emergency response time caused by emergency service providers utilizing antiquated and complex systems of references to identify vital information to emergency service personnel that is not available with the current system and would decrease the delays in getting the information to the . response units. The system provides detailed maps including special attribute date (i.e. site layout, hydrant locations, structures, utility features, special waste information, etc.) to responding police/fire/paramedic units. Such information will help emergency personnel provide the most efficient and effective response for each situation encountered, helping to reduce properly loss and personal injury. The objective of the project is to reduce the delays associated with current emergency response procedures by incorporating GIS technology which can be updated to meet the future needs of County residents. Utilization of a GIS emergency response system would improve the efficiency of the delivery of emergency services within the County. County costs associated with maintaining and updating the GIS system would be reduced by user fees imposed on agencies benefiting from the system. The project involves collaboration of emergency service efforts by several agencies and provides an efficient emergency response system that requires inter-governmental cooperation. . ~I ",.,., ~ ., . ., ".,., '" ~j ~ ",.,., '" ~~~ ~ ",.,., ., '0"" ....- ':;Q......:l"o.... ..... ..... r-.: ....... .,' ., - '" - - - - (r..f"J:l.""" '" '" ~"'J.~ '" '" "'., '" ., ., , .,., , ~ i ~ ., ~I , "'., , ., ""l.....; , -' .," -" , , , i - , ~~ , '" , '" '" ., .,,,,., ., ., ~ ~ ~I .,,,,., Sl ., , ., .,.,., ., '" , ., '" ~-~.._.. ...- ..: .... , -' '" ",' , , =z: ..., ~(.f).~ '" '" '" , '" , SI ~ .,,,,., ., ~ '" ., .,.,., ., ., , '" .,.,., ., ., ., , ., ., ",' -' ",,' , -' ::1 -' I"':""l- , , - ~~~ '" '" '" , '" , ~I ~ .,,,,., ~ ~ ., ~ .,,,,., ~ [ ",.,., '" ., ., . ~I ..., ~"'""l.....: .... ..: .... "",!""'. ",' ! '" -cr..~~ '" '" '" "'" '" SI ",.,,,, '" ., ~ ., .., ~ ~ I:) I:) <::) ~ ~ ~I ~ ",.,,,, ~ ., , '" Q~~~~""l I:) ., ",.,,,, ., '" i ., e .,- '" I"':-r""\"'-"' -' -' -' -' :q~" ",,"~" o.,"'~":::"' ~ - c;: ..., i - ",' ~~-cr.. "'" "'" "'" i "'" '" f.r..-cr..-r:..,.~~~~<V! '" ~I .,.,,,, ~ ., ., ., ., .,.,., ., :;s ! ~ i::: i::: ~ ~ ~ ~ i::: i::: .,.,., '0 ., Ii ~ ~,,!,",\-_.. -' ..: ..: -' " " " " " " " '-'I " " " " " " " " ....: ",,' <r..~~ "'", '" "'" i '" ~~;:..,,~;;o.,....,,~~ ."..,.,..,.,,,,,..,.,.,,,,,,..,., ~ ~ ~ ~ ~ ~ ~ ~ -<:;' ~~ ~~..::..~~~~..:; -;:-~ ::: l; l; '- '- l; '- ~ l; ... ... "i"1jE: " " " " ~ ..;:.e ::::: ~ ~ :.:: ~C::::: " " " " " " " " ~ :::,:::; ":;: c..... ~~~~~~~~ "::;: c..... ~ ..;: :: ~..:: :: ~g~~~~~~ ~..;: ::: ~1:~ et:~ QOOQr...o..""'NQ et:~ ~ ~ .... ..::: e .... ","_"'....."' ......."'!t-..'"'f..,.,.. ..:: e .... iJ:!~~ ~~~ ~ ~~~~'CJ').-cr..-cr..~ "':<!:-": ~~~ ",,,,., .,.,., ., ",.,., ., ~I ~<::::lO ",.,., ",,,,., ~ ",,,,., , ~ ~ "'",., ",.,., ~'CQr\ "''0'''' , "''''''' .....,- !'O","'-: .,' -' -' ." -" , ..: , :::: ~"l'I"l"o.." , "- -cr..~0 ~-cr..~ '" ~~~ , "'" "'" , ::; ~ ....: -"" - .;0 t:S ~ r., ~ ~ :: ~;::-:::::: :;, ... :::: .~ C::::.~~:: "" " - . :<!: - " <;:: " "- ~ClQ...;:~ 1:";: C ~::ti ~ ,~ "'I 'a '"" "'" ....~~'::::~~::~ ,... ~~~ ~ ~ " - "" ~ I:;,J..... .... ~ - ~ "" .... "" - ~ ~~t;;~~~~~ ... ii " @ .....::::.... - - - ::/.~~....~-==t: ~I ~ ~ " .::: ....: c:.~~~:::,::>oC:I .:: ::i ;.:; - '- ~ "- :c: :..: ... ::: t;: ~ <:) ....::t~ d 2 _...e'~~_&:: ,..., <u ":::: ~ ... '":'.....:t: &..;,""-: '-'~..-::: :::;-- - '" . . . "" '" '" - 'CO 'CO ;;: ....,'" ....,'" - <:>- <:>";' '" . C .".' ~~ ~~~ ..~ ~ ~...,. ","" ""'0'" - ~ ~ ::.:~ ::.:~ ~"=~ ~ - - :<:"'::.: o "';;'; "';;'; u"" .... ~~ "l_ c;;';-': ... '" ~ ~ ~<: ... ,."" ...",...", ~ ... ... ~ ~.. ~E-.~ "" ~ ~~... ""1~-~ ~ "l - ... "=:......t.t:l." 12 "- - ""C '" "'~ ",,,,,,,,,, 0 ooe Q::l~ ::.: ~:.: ~=s:;;,; ti ~ <:!'l")~O c..,~~""-i u ~ ~-.."J~ - ,;;,; '" -- ... ~ .....-~..... ~-.:::3:::: ~~:2:oi!: '" o:l ::= O....:l~:;; ;;,e;;lt<c:s i:'j c;;, , "" '" ~ ",;:,...:<: 0 ~o::;~ ~ ",...ou-o .....,J \j....c "" '" c"'ij-c:g... "'~o:g... ~G~~ -.: ~ 0 :o:::~ ....:lNCCl "'U...","" '" ....,"" ... ~ ~ '" '" ~ ~ ... ~ :::: g :;,: ;: c :2 0 - 0 ..., - - ~ 9 u ;;,; ;;,; ~ ... - - ;:, ;:, '" ;:, ... ~ ~ ~ 0:: ~ ~f "" '" ;:, ~ ... "- ,. - '" S'> ;: ~ ;;,; '" ~ - - '" '" 0 12 . g ~ ~ ..., - '" - - ~ ..., - - '" (; - - 0 - '" - ;<: - ~ '" - ;<: "" c ,.. 8 "" s= ... ..., ~ '" r- ,. ~ '" ~ ..., c;j ~ ,.. ~ '" ~ - - u ..., -.: ;;,; -------- ------ . . MUTUAL AID DEPARTMENT .. MAP OF NEARBY CITIES WITH ADDRESS INDEX .. FOR AUTOMATIC MUTUAL AID STRUCTURES. DATA OF PREPLAN FOR AUTOMATIC MUTUAL AID COMPANIES. . . . . INFORMATION FOR DEPARTMENTS * CITY MAPPING * CITY WATER MAIN MAP WITH HYDRANT LOCATION AND MAIN SIZE * PRESENCE OF HAZARDOUS MATERIALS AT CALL ADDRESS * DISABLED PEOPLE NOTIFICATION * SECOND FLOOR OCCUPANTS * CITY STORJl1 SEWER Jl1AP WITH STRUCTURE LOCATIONS * CITY SANITARY SEWER LOCATIONS * TEMPORARY DATA - - SHORT OR LONG TERM DETOURS - CONSTRUCTION OF ROADWAYS - CLOSED WATER VAL YES DUE TO WATER MAIN REPAIRS . * LIST OF OTHER RESPONSIBLE PUBLIC SAFETY AGENCIES * NAMES, ADDRESSES AND PHONE NUMBERS OF RESPONSIBLE PARTIES * KEY HOLDERS, GAS AND ELECTRIC SERVICE LOCATIONS, ETC. FROM PREPLAN DATA . ~ , MEMORANDUM . DATE: October 27, 1994 TO: City of Arden Hills FROM: Kay Andrews, Executive Director Northwest Youth & Family Services REASON: Grant Application to Board of Innovation & Cooperation ****************************************************************************** I am writing on behalf of Northwest Youth & Family Services (NYFS) to ask your support of a grant to the Board of Government Innovation and Cooperation for funds to develop a Youth Activity Center at NYFS' new building located at 3490 North Lexington Avenue. Eligible applicants, of which NYFS is one, include organizations established by two or more local governments under a joint powers agreement. One-time only start up funds are available and they would be used to renovate the building and purchase equipment for the Youth Activity Center. . NYFS is asking each of its joint powers cities to participate as co-applicants. A signature of the senior elected or administrative official is required. Your endorsement will help us to submit the strongest application possible. Your participation does not infer a responsibility on the part of your city to provide funding for the Youth Activity Center. You may remember this is the project/resolution that was mentioned during our visit with your council. I have enclosed the pre-application narrative for your review. It should answer most of your questions about the project and its benefit to the youth of our communities. Since we have a short time-frame before the grant is due, I would like the form to be picked up rather than mailed. The grant is due by November 15th. The form is needed no later than November 11th. If you have any questions or to arrange to have the form picked up, please call me or Jeanne Thompson, Development Director, at 636-5448. Thank you for your assistance. . .. r , 6. Exclusive Representatives You must provide a copy of this application to any exclusive representative (union) certified under M.S. 179A.12 to represent employees who provide the . service or program affected by the application. Are the employees of any applicant agency who provide the service or program affected by the application represented by an exclusive representative (union)? Yes No If you answer "yes" to this question, indicate which applicant agencies have exclusive representatives and to which exclusive representatives you are sending a copy of this application. Attach an additional page if necessary. 7. Commitment IdentifY the minimum length of time you are committed to providing a jUlly- integrated service or program. . years This application is submitted to the Board of Government Innovation and Cooperation pursuant to M.S. \C~ 465.801. To the best of our knowledge, the information contained in this application is accurate and ,.)1 . complete. We lIDderstand that, if this application is funded, the Board may require the grantees to repay (3) "I ",,,moo of"" - if"" """"" ."'" hnpl_~d ~oo""ng '" ob,"''''" 0"" - <on'"'' (Signature) (TIlle) (Dale) (Signature) (fitle) (Date) (Signature) (Title) (Date) (Signature) (Title) (Dale) (Signature) (Title) (Date) (The cover page must be signed by the senior elected or administrative official of each applicant agency.). . MINNESOTA BOARD OF GOVERNMENT INNOVATION AND COOPERATION . PRE-APPLICATION COYER PAGE 1. Applicant Name(s) List all proposed applicants. -Northwest Youth & Family Services -Cities of: Shoreview, Roseville, Little Canada, Falcon Heights, Lauderdale, Arden Hills, North Oaks 2. Contact P,erson This'person should be able to respond to questions regarding the pre-application. Name: Kav Andrpw~ Address: ~Jt-?~.~ Highway 8, Hal. , Title: Executive Director , New Brighton, MIl 55112 , Agency: Northwest Youth & Family Servires Tclephone Number. (612) 636-5448 FaxNumbcr: (612) 636-1584 3. Grant Program IdentifY the grant cdtegory for which you are submitting this proposal. 0 Service Budget Management Model grant ($50,000 maximum) . , , Cooperation Planning grant ($50,000 maximum) Ki Service Sharing grant ($100,000 maximum) 4. Estimated Costs Total estimated cost of the proposal $ 100.000 Estimated grant request $ 100,000 This pre-application is submitted to the Board of Government Innovation and Cooperation pursuant to M.S. 465.798, 465.799, or 465.801. To the best of my knowledge, the information contained in this proposal is accurate and complete. .. ;::J' .~ '--~""--' y Andrews~ Executive Director 08/23/94 (Signz.ture) (1i~< ) (0)1<) (The cover page must be signed by the senior elected ,?r administrative official of one applicant agency.) , . (SEE OTHER SIDE) ------- -------- ------------- --- - - - ------ . NORTHWEST YOUTH & FAMILY SERVICES SERVICE SHARING GRANT . Pre-Application Narrative A. PROPOSED APPLICANTS Northwest Youth & Family Services has a joint-powers agreement entered into by the agency and ten municipalities of northwest suburban Ramsey County. These communities include: Arden Hills, Falcon Heights, Lauderdale, Little Canada, Mounds View, New Brighton, North Oaks, Roseville, Shoreview and St. Anthony. Municipalities included in the joint powers agreement act as sponsors of NYFS by providing partial monetary support for its activities, when activities are considered to be in the best interests of the citizens of the signatory municipalities. Each municipality has made a resolution supporting the programs of NYFS and has agreed to share in the financial responsibilities of matching funds provided by State, Federal and County grants. One representative appointed by the City Councils of each of the municipalities within the joint powers agreement serve on its Board of Directors. In addition, appointees to the Board of Directors make up the Financial Board of NYFS. The Financial Board has the right to fmal approval or disapproval of the budget of NYFS as stated in the Joint Powers Agreement. NYFS was incorporated on May 26, 1976, as a private, non-profit youth-serving agency which offered intervention and diversion programs designed to prevent young people from entering or . re-entering the criminal justice system. Since 1976, NYFS has gradually broadened its scope of services, and now offers a wide array of programs for youth and their families. For eighteen years, NYFS has responded to the needs of youth and families. Its mission is to meet the developmental needs of at-risk youth and families within their community environment with emphasis on providing services through collaboration and coordination with existing community resources. In 1993, over 3,400 youth and family members were provided direct services from NYFS; another 2,300 were provided prevention and community education programming. Services include a full range of mental health services licensed by the state of Minnesota, home-based family support services, young fathers program, youth employment program, youth-run business, diversion counseling, restitution programming, Youth Service Learning, teen pregnancy prevention, and outreach services. NYFS is the only facility in the ten city area providing sliding fee mental health services, medical health services for teens, and youth delinquency intervention and diversion services in one, community-based location. NYFS plans to work with a minimum of seven of the ten joint-powers municipalities to complete the project and expects to add additional municipal partners as well as two of three service area school districts. . . B. PROPOSED PROJECT . The project NYFS proposes to develop is a Youth Activity Center designed to meet the needs of youth ages 10-15. The Activity Center would be developed and operated in conjunction with a minimum of seven municipalities of northwest suburban Ramsey County, and two school districts within NYFS' service area. The significant need for a Youth Activity Center for middle-school aged youth has been identified by area city, school and other concerned groups and individuals. NYFS was developed as a result of a joint powers agreement with the ten cities, and throughout the years NYFS has developed programming to meet identified community needs. Thus, the agency is seen by the municipalities it serves, as an appropriate vehicle for developing and providing the Youth Activity Center. In order to implement the proposed project, facility renovation needs to occur and program equipment needs to be purchased. NYFS is approaching the Minnesota Board of Government Innovation and Cooperation to request the start-up facility and equipment costs of implementing a Youth Activity Center. The Youth Activity Center would be a new activity for the agency. Currently, NYFS provides programming at its offices, in school buildings and on-site at local community centers. The idea of developing a multi-city Youth Activity Center did not become a reality until recently, when NYFS started the process of purchasing a building with enough square footage to dedicate 3,000 square feet to a Youth Activity Center. Recreational and other activities would be available to youth in this drug and smoke free environment monitored by NYFS youth workers. A large screen television, computer stations, study areas, tables for crafts and games, pool tables, and . other opportunities would be offered. Efforts would be made to link Activity Center participants to employment, counseling, and other program offerings of the organization. A youth run business will be conducted at the Youth Activity Center. Youth will operate a concessions area (Teen Canteen) and provide low cost food and beverages to Center participants. Start-up funds are needed to renovate the Youth Activity Center space to make it usable for youth, and to purchase needed equipment. The grant would be used to: - build a separate entrance to the Youth Activity Center portion of the building, including signage and a canopy; - add security lighting on the building and in the parking lot; - remove ceiling tiles in the area to open up the space; - remove existing walls and erect walls within the Youth Activity Center; - build a fire exit; - install handicapped restrooms within the Center area - Install a security door between the Center and the other parts of the facility - in order to make the Center usable outside of normal NYFS business hours; - carpet the Youth Activity Center; - purchase the following items of equipment: lounge furniture (including tables, chairs, couches), pool table, television and VCR, cash register, refrigerator, pop machine, toaster oven, microwave, tables & chairs for "Teen . . Canteen" area of the Youth Activity Center, computer stations, and homework learning stations. The cost to complete renovations and to purchase the items listed above is expected to be . approximately $100,000. The status of the planning process is as follows: NYFS is in the process of developing and convening a committee made up of city council representatives, school district personnel, and community residents to develop programming plans for the Center. In particular, NYFS is seeking citizen input from neighbors living in the area surrounding the facility. It is expected that NYFS and its partners will be ready to implement the project in June of 1995. On-going program operating costs will be paid by NYFS' operating budget, contracts for services, fees for service, community fundraising events, and proceeds from the youth-run business (Teen Canteen). Approximately 1,500 individual middle school youth are expected to use the facility in the first year. This project meets the statutory goal of this grant category. NYFS is asking for startup costs of a shared service. Each of the seven municipalities will participate in the promotion and usage of the Youth Activity Center. NYFS is an eligible applicant for this grant category because the organization was established by two or more local governments under a joint powers agreement. C. BENEFIT The project is worth doing for several important reasons: . 1. Meeting an identified community need: The need to supply middle-school youth ages 10-15 with a safe, secure space to come to after-school, on weekends, or evenings, will continue to escalate. It is anticipated that within the next five years, the middle school population will dramatically increase (based on current and projected school enrollment figures). 2. Reduced Costs: Individually, the seven or more municipalities and two school districts are not financially able to address this need. If each community were to try to develop its own Youth Activity Center, the costs would be staggering. For most of the municipalities, space for a Youth Activity Center and dollars to operate the Center are not available. If each of the school districts were to develop a Youth Activity Center for its school population, school districts would need to take dollars from their already underfunded budgets for facility and program expansion. Jointly, through a joint powers agreement, and with the leadership of a non-profit human service organization, each city and school district will be able to address its needs without significantly increasing its city/school operating budgets. The proposed Youth Activity Center would be a shared activity of the seven cities and in partnership with the two school districts. 3. Provide more services and increase access to services: For clients of NYFS and the residents of the seven or more communities, this project will address an identified community need and, at the same time, increase community awareness and accessibility to other NYFS services. The Center will also enhance opportunities for youth ages 10-15 to grow personally and emotionally- . . especially in the areas of socialization and self-esteem. It will provide youth with a safe, secure and productive environment after school, and will be of benefit to parents who are not home in . the afternoon due to work responsibilities. The Youth Activity Center promises considerable impact on program quality. In addition to its recreational offerings, the Center will provide opportunities for youth and staff to discuss community issues; thus, the NYFS program will have first-hand information and perspectives from its clientele, and will receive valuable advice on program development. Once the project has been implemented, NYFS expects to serve an additional 1,500 youth per year as a result of the Youth Activity Center. 4. Completion of coordinated services concept: The Youth Activity Center will help to complete the organization's goal to develop a multiplicity of coordinated services under one roof. It will further enhance the organization's commitment to building stronger collaborative relationships within the service area. . . CITY OF ARDEN HILLS . 1450 WE5T HIGHWAY 96 ARDEN HILLS, MN 55112-5794 November 1, 1994 Board of Directors Lake Johanna Volunte<>-I" Fire Cepartnent 3246 New Brighton Road Arden Hills, MN 55112 Re: City of Ard?n Hills Resolution No. 94-55 !::ear LJVFD Boarclmeml::ers, In action taken at the regularly scheduled City Council meeting of October 31, 1994, the Arden Hills City Council adopted Resolution No. 94-55 "Resolution Requesting Equitable Distribution Am:lng the Contract Cities Frcm the Benefits Received Frcm Additional Revenues". This resolution is intended to forrrally carmmicate the City of Arden . Hills c=ern that the financial benefits of additional LJVFD fire protection revenues beyond those received fran the =tract cities of Arden Hills, North Oaks and Shoreview be distributed arn:mgst the =tract cities on an objective, verifiable, and equitable basis. The City of Arden Hills is aware of contract language in at least one other agreement J::etwee.'1 cities and a volunte<>...r fire departIrent that specifically addresses the issue of the distribution of additional revenues. The City of Arden Hills is anxious to w::lrk with the Lake Johanna Volunteer Fire i:epartlTi:nt as well as our sister contract cities to resolve this issue as s= as possible. Si.ncerely, ~I(P T.=e R. Post Acting City Aclmi.nistrator cc: enclosures . TRP Ivw PHONE: 1612J 633-5676 . FAX 16121 633-7839 CITY OF ARDEN HILLS . MEHlRANDllM DATE: NovaIber 3, 1994 TO: May= and City Council FRCH: Brian Fritsinger, Camamity Planning CoordiIIatcnC0 SOB.JE::T : October M::nthly Report 1. PlanI"'i,.,n The Planning Calrni.ssion reviewed three cases at its last meeting. Atroc:o' s SUP, Balfany' s PUD and the Crosby variance were all tabled pending suJ::mittal of additional infornation. I am expecting an additional lot split and variance request for next rronth's meeting. 2.~ The deadline for the 8CX;1' s is Monday, November 7. I have rret with a number of fi:tlTlS who are expected to suJ::mit staterrents. Iam anticipating at least 20 sul::mittals for this project. Staff will . prepare a proposal for discussion at the City Cbuncil' s w:.rksession detailing the selection p=ess. 3. Codificaticn The City has received the final chapter of the Municipal O:lde fran lMC. I have corrpleted my initial review of these and have provided specific chapters to the appropriate staff for additional ccmnents and review. 4. Other Miscellaneous Activities a. Sheehy Land - Apparently a mistake was rrade with the legal descriptions and this transfer should be corrpleted in the near future. b. Everest - Nothing new to report. c. Anirral and Pet Ordinance - This was approved at the last meeting. The approval of planning case 94 - 25 requires fo:mal action at the next meeting on Ordinance #301 which allows publication of this change. d. City newsletter - The next park and recreation newsletter will include a brief announcement that the newsletter is going into hiatus. . e. R2L - I expect to have additional ccmnents on this next week. .. CITY OF ARDEN HILLS MI!H:lRANDllM DATE : NaII~ 3, 1994 TO: Mayor a:cd City ...."'......,n FRCH: CiDiy S. walsh C5 ~ stlBJEC'l': McD.thly Report Park ~;nt.t?.nan~~ Proiect:s The rrajor rraintenance and re=nst:ruction projects at Valentine Park have been carpleted. Items in need of finishing touches include, leveling and domant seeding of the area around the parking lot, painting of the wanning shelter, installing the parking lot light pole (NSP) and placing =crete b..mp=l between the parking lot and basketball oourt. These will be carpleted by NoveItU:Jer 11 weather pennitting . We will also plan to clean out the ditch along Cblmty Road F, which will ensure proper draiIJage next spring. 'I1le Valentine . Park parking lot has been const:ructed to allow water to drain into the culvert l=ated in the NorthEast comer of the park. The rraintenance ~ will be preparing for Winter by taking in the tennis nets, cleaning leaves on the tennis oourts, servicing equiprent, installing the winter banners. Recent V;onri;o 1 ism in our Parks The telephone lines which are l=ated on the outside of the shelters at Hazelnut and Omrnings Parks have been severed and pulled out of their box. I am ha~g them installed on the inside of the wanning shelters, which is the way they should have been done originally. Vandals also broke into Peny Park and destroyed the t:hernostat on the heater . The case covering the heater was srrashed as well. 'I1le existing heaters at Peny Park are old and inefficient. I am lcoking into the cost of repair VB. replacerrent. . ------- __________ ____ ______n__ P=m F\md TJVI"'te .. The Program Fund revenue is + $12,634 as a::rrpared to last year at this tirre. The 1994 bJdget calls f= revenue of $87,800 before the transfer fran fund #225. Our current revenue as of 10\31\94 is $91,191.00, which exceeds year end projected arrount by $3,391.00. The program fund expenses as of 10\31\94. are at $90,821. 00. I anticipate by year end that the expenses will be 1IDder bJdget. Therefore, the subsidy fran the Cc.tm1unity Services Fund #225 will be considerably less than budgeted. The winter brochure will be mailed out to the residents the week of November 28. ~ Pro~ects I have been working with Maier Stewart Assoc. to carplete a survey of the City's trail easerrent South from City Hall through McClung's 4th edition. I will be reviewing their survey and writing a '<''''1:-'-''<' L with recornrendatians on how to proceed with the develq;:m;nt of that trail. I see this trail as an irtp:>rtant segrrent in developing a City Trail Plan. I will =tinue to work on the Marketing Plan f= Perry Parle On . November 7, Dave Sand and I will be rreeting with the Light Brigade to present the proposal. I am also wo:rk:ing on an assessrrent of all park areas. The Parks and Recreation Carmittee has been asked to fill out survey of existing =rlitians . I will be carpiling this inforrration into a rep::>rt by the end of November. Please contact rre with any questions you may have regarding this rep::>rt . . CSW\jt . . CITY OF ARDEN HILI.s MEHlRANDtIM DATE: Nc:lvaD:ler 3, 1994 TO: Terry Post, Acting City ]onm~T1~ strater FRCH: Dan Winkel, Public Works Superintendent b.W, SCBJECI': M:lD.thl.y Public Works Report The 1994 street reconstruction projects are nearly canplete. The final lift of blacktop was installed on October 14. The general contractor has been v.orking on punch list items during the past 2 to 3 weeks . The Arden Hills representatives to the Highway 96 Task Force are Dan McCallum, Dick Roessler, and Dan winkel. I talked to Jim Tolaas from Ramsey County Public Works today, who stated that the first Ireeting of the Task Force will probably be held scmetirre after Thanksgiving. . I have been contacted by Melchert/Block Associates (M.B.A.) who are preparing a sewer and water feasibility report for the National Guard ReseJ:ve catplex. The intent of the report is to review how sewer and water connections can be accanplished with Arden Hills. I will be meeting next week with representatives of M.B.A. to discuss this issue. I have also inforned M.B.A. that it would be appropriate to have the National Guard Reserve fo:rnally contact the City Council to verify if this is possible. I have been working with Connally Electric to prepare specifications for the replacement of the Booster station control panel. I have also found out that NSP offers rebates if higher efficiency rrotors and pumps are used. NSP will apparently reduce electric costs for the booster station operations if the station is not used during the prirre daytirre hours. I am exploring this with NSP. The Public Works crew has been busy doing hydrant maintenance and also preparing the equipnent for winter plowing and sanding. The salt and sand will be delivered here next week. Our crew does all of the mixing and stock piling. . Yesterday, our crew assisted with the one year warranty inspection of ----------------- the FerIThKX'ld Ave. water tower. The contractor for the restoration . project, an Engineer fran M.S.A. and our staff people visually inspected the tower. The tower appears to be in good shape, with no visible signs of a problem. A follow-up inspection should be done in tw::l to three years. Yesterday, I met with Chuck Janski fran M.S.A. to discuss an evaluation of the Arden Hills sanitaI)' sewer system. The intent of the study will be to help with the formation of a long term maintenance and capital replacerrent program. Lift station needs will also be reviewed. Cur P. W. staff will be available to assist with this study during the winter rronths. Shoreview is still reviewing the need to reconstruct County Road I from Lexington to Hamline. The Public Works Director indicated to me that sare Council members are interested in this project so that the trail and/or bike path system can be connected together bet....:en parks. It should also be noted that Ramsey County is planning to reconstruct County Road I bet....:en Hamline and 35W in 1996 or 1997. It appears to me at this ~int, that the entire length of County Road I from 35W to Lexington Ave. will probably be done in 1996 or 1997. . . . ClTYOFARDENIIII..LS GENERAL FUND (101) BUDGEt" SUMMARY FOR TEN MONTHS ENDED OCTOBER 31. 1994 R , 1 ANNUAL ACIUALS REMAIN1NG %-BUDGET' i COMPARABLE'1993:ACro REVENUE SOURCE BUDGEr CURM'IR YR'IUDATB -BUDGET:S: RECEIVED-" I AMOUNT 94193:VARPCr PROPBRTYTAXES $1.5 ,204 $0 692.212 55% 715,749 21" LICENSES &; PERMITS 14.5,450 15,954 171.312 25.362 113% 139.293 21.. INTERGOVERNMENTAL REV 268.585 . 202,316 58,269 78% 198.,137 2.. CHARGES FOR SERVICE 24.690 1.525 22,225 2.465 '11 ~ -,.. FINES ~ RFEITS 26,700 1,994 16.743 ',957 63 -11'" MtSCEUANEOUS RECl!IPTS 6178 643 11.661 .... 189% &,936 .7.. INTEREST INCOME 900 0 3,333 2433 370% 1,582 111.. OTHER 0 .. .63 75% 19.8001 ... OTHER FINANCING USES 0 0 0 0 0% 0 KIA GRAND TOTAL REVENUE 12.....,357 $20,116 $1,310 S $735,782 64 $1,123,055 .7.. EXPENDITURES.: ANNUAL ACIUALS REMAIN1NG % BUDGET COMPARABLE 1993 A ALS DEPARTMENT' B,UDGEt': CURM1H -'IO:D BUD ET . UNT 94193'.- ,AR:PCr MAYOR ~ COUNCll. $61,no $11.721 $S0,3'S $1 325 82% $53.081 -5" ELECTIONS 7,060 105 3,3831 3 72 ..% , 431 KIA AD OFFICE 1 296. 18 96 243 843 52..12 82% 2S4 -4" LEGAL 64,960 3 1 37,891 27,069 58% SO 74 -"'.. PLANING ~ ZONING 1 236SO 3041 3 87 20 lS% 2424 -.,.. ECONOMtCDEVELOPMEN1' 1 01 S8 132S 1,325 0% 0 KIA . GO BlHLDINGS 46,100 3.... 32. 0 t3 90 71 33,026 -t.. ,PROTECTIVE INSPECTIONS S2.502 7,5" S8,323 S 821 111% 48.1741 21" POLICE & ANIMAL CONTROL 48.S.59fi1 ....,582 431.198 4,39S ..% 438.,894 ".. FIRE PROTECI'ION I 274,000 I 01 2"7.,353 5,3S3 102% 277,U,3 ,.. STREET MAtNl'ENANCE 334,695 I 8,5801 93,356 241.339 28% 242.963 -62" STORM SEWER MAINTENANCE 0' 0 30 01 N/A '229151 -,..... I SUMMER PLAYGROUND 13,4051 0 9,316 4 . 69% 11.5081 -,... SKATING RINKS 43,1301 1.571 2891 14,539 66% 33.9281 -,... PARK MAINTENANCE 182.62.51 20 291 126 463 56,162 69% 138.,3791 -... OPERATINGTRANSPERS OUT 123.2501 01 0 123,250 0% ., KIA GRA...""ID TOTAL EXPEND ES I ,948! 120,182 1,449,169 SS. 72% $1.630.307 ! -u.... ! ,REVEN\I! ,LEsS.:ElCPENDrruREs $37~4OQ ($1~ee6Y ($139;;1941 .178,;573J ,. NOTE: IF.REVENLeS'AND NDfJlJAES.OCCLR:D EVENLYTHROUGHO THe YTDpcr.a:: ANNUAL BUDGET REa) NlEDWOULO_BE aas.: ~101 EXPFROM 1,630>3071 LESS SfORUSEW'B=I.JM/NT ~ FINIOl NET 101 EXPENCrTlRESFOR: REV 110294 DLS F - :VS1S - i . !I+~I; ~ ~ ~I~I ~I~ * *1*' 111f ~~ ~I I~ ~ * ~ = '" =1'" = 0=1 0Cl Q "'~ "" ~ '" ~ '" I ... ~ iil " ". = =- - ~ '=! , , I i 1- -~ - I~rl i I' , , , ~t." ;:~;;:. i , , , . '" "'" '" ="" = == "'" =1'" ~ '"" '" ~ '" II"" '" "'- ~ ... "" "'''' ""= ~ '" = '" ~ '" "'= ~ '" ~ "''''' "'... ". '" '" " '" I:':; .... ,,;'" ~. -"'"1 N- ~N. ",' - '" I~" "" ~ = ~~I .-oj! ' - ~ ... '" " ~ - '" ... '" -' I i I '" mtf\:" ':~:W; .., ! .. ,X",::}}: .:::::'" ;:: ~fJW ;!~ ~ I~ ~ ~ 1* ~ ~I~ ~ *~ ~~ ~ * ~ ~ ~ t::t'*P:;';:;:;. N NO\O Ol"'l OCO -= -- '" '" = '" '" t~:":::':/'I t"'- ~ \Q l"'l oe -~ ... '" '" - ... ~~~*if; '~t. I - 1 ~ I :::-i ~ !~JW~ ~~:"': - f- ' I !t;;o -;::1;;; I- ~ ~ :':~}I"" A'-} 0\ :3 ao_~ "" - 0 Q V'I '" ~ '" '" " ;:::::~. .,::; ~ I""' 1"""00 f"!"I \0 t"- ."" "'~ '" ~ '" - '" Q ~tt~~:'", -. -. N. 0\. "" 0Cl. 0 I", ,1""'.\0. "'. '" "". "" ... ".; ~. .... . ~MW: C\ ~or-- Ir'IN \C ~I~ '" 8 ~ . It Ii. ~ ~ '" ~ '" '" '" - '" ~ < '-1 ... - - ... Q - I .. ~ "-}" -= 1;::'= ;::10; I;;; ,,- 100 -. ~ %~i ", :d~~:.l 0\ V'I oN",,1 Q 0\1 1= 0 0 " 0 ;~mj [if:W ~"I ft" ~" ;:U ~. - I "'~ - '" - I"" '" ~ ~ ~'" "\ '" ... I~" ~ ~ ",=::::::; '~I 0\1 'llll'ONI 'l1li' ~I~ ... ",' ",' = " tilt!.!!!!: ~' ",I:: Q~ =,= = '" '" '" .'" - ~ ... '" "" '" ...; " .., < ;::= .,iQ ~ I- , . ;j - ~ ~ '" " ~ 1'*'111'" "'n "" , - <== '" ... "" Q '" ..A~:::~~::: :.. r;.. .~. l""l I ~ "'. ~ '" ... '" v::::@:~~. ..' = 0Cl .,; "" - ,..: ",' '" I: - -, ~ '" Q - -, '" z .. ~ ~'" ~ . "'~ i~F 8 ~ v; '8 ><. I:l!.ll = = '" ~ill :z:= ~ '" = '" ~~ "'00 .... - '''' - '" '" ...l"tJ - ",' = I", ~. .; ",' ~" ...l- '" - '" L ... '" '" ~~ -...lo "'I "" - '" =...l .; ~,. :z:~1:l ~J.. .. ~~ ~p'~ L - - . ~I *~~I ~~ I~~~ ~~ ~* '* ~ ~ ~~ ~~:z: ~ ~ Q" . ::sOl :.:~A~~',:,# ..,. ==\0. "lI'\O IV'lQ'lI() ='" ~= '" = '" '" ~~ ':.:::;'i.'... \0 _1""'''''1 II") Il-'l'llll'V'I ~ ..." '" " '" '" I:.::s'" ;If,.j:;{! . 1 ::':11 oo~ QO ~"':Z: ! z~ E;;)'&W ..... ~ ;;; , " _",0 ~i;:; ~l ..~ u~::s e~t:# . ',.{ IN C\lao t"'- 0\ iN _ 0 0 "'''' " - '" ~i8 ~'" ~ - '" ~~ I ~ ~ ,m g ~~2, "'''' ~ '" '" '" 1:l:Z: OO~N a..~ rf'lA .; '" ..; '" ". o!!l - -- '" ... '" ~ ~z - - '" '" z~ =", , ;; ~>;; 0 , ~~ I:. f;;f N N 0- 'i:~{: '~,~l--;:; "-=N~I -!'f'l '<:t'OIV'l ~'" "'''' - " ~~ !~.;;:t:.. R~ r-- to- l:'\ f'I"I -I~ co f""11'f'l -- "'''' '" '" - '" '" ;W~, "11 V'l,., "1. -A'V'I,.! iNAIOOA "'t "1. 'lI"'I "'. "'''' "'. "'. =. ~ ~ z- r""I'IIli' = - -I'" "'1- '" ~ ~ - C\ft..; a ~I '" ,..: '" ~Q "'''' ~ ~ ~ ~~ Ii i .;'~ ~ .:: '" '" "" - , ~ , '" ." , ~ '= i .. ~~ I- '" - ,,~ == - '~AI ... - ... ~~ '" I~J '" - .; ",' - .....'..''"*. '" I - '" '" ~ '" '" ~< 11~[1111;l ; ~ ~ ~.I g ~I I~. ~ ~. - - '" ~~ I .. 100 Q o~ == "'1 8 '" '" ~:l i!'8 ...= '" '" '" '" ;:~ ''It',,O. --: ~ I;' ... '" IM:~tf,rl' \0 1t"I_C\ __I __\0 00...... "''''I - = =' ..; ~~ - "'~ .... ~ - - ~ - ~ '" '" '" '" .; ~ - I .. 0 - Z I '" '" I "" CI :z: ::s ~ ~ , , " 9~i 'I:l ::s ::l ~Qi ...l:z: ~ ~I 00 I~ 0( poill "'lli 0 I'lo , Ii: > P EJ I:l ~S >1:. ~ !.ll I~ ~!~~:~~~~ ,:~ <~tL. ::. ~ ~ Q. Z Z ~:> " . "Mr.,..!" ...l ~ ~ zl - ~ :s 0( ~ ~- 'I'l g "'I:l :z: II ! ,!U ~! m .~ 2!!.ll '" la 18 ~ .", '" 0( ~ uo( ::s..., i= ~ I:. ... :z:~ ",> I~ '" A 0 alal 0( al ~ ;:l ~ ~ ::s~ ..I:l ~ '" '" " 2 -'" ~I ... a I~ ~~ i8g ~> ='" = ~~ ~~ "'''' '" ~ i\Cl Gj t.~ RECEi\iEu 1261 ~ ler Lane . Arden Hills, MN 55112 NOV 1 .j:-i~1.l October 31, 1994 em ur I-II\I)W '\ILL~ R. Ruzicka Animal Control Department City of Arden Hills City Hall 1450 West Highway 96 Arden Hills, MN 55112 Dear Mr. Ruzicka: Here, finally, is the petition asking that the city do something about David Neuberger's dogs. You may recall that we talked about . this on the telephone several weeks ago. I can tell you that some of the people who signed this are absolutely furious---and regard this situation as a public nuisance. I certainly agree with this, and would go even further: in my judgment, this is a serious and ongoing disturbance of the peace which has lowered the quality of life for all of us within earshot of his dogs. If necessary, some of us are willing to testify at a meeting of the city council, and play some of the tape referred to in the petition. Please call me if you have any questions. Our telephone number is listed below. Many thanks for your help. Yours very truly, ." -' / , ., . ~ -I. . I( ...., ..... . telephone #633-9475 - October 3 1, 1994 . Mr, Dan Winkel Public Works Superintendent City of Arden Hills, 1450 West Highway 96 Arden Hills, MN 55112-5794 Dear Mr. Winkel: 1 have owned the premises at 4248 Hamline Avenue North, Arden Hills, since 1977. 1 am 73 years old and retired. 1 have paid my water bills on time and in good faith. Therefore, it was terribly shocking to receive my water bill for the period July 1, 1994 to September 30, 1994. According to Arden Hills Code, Chapter 28, Sec. 28-68, the city is responsible for the proper working of the water meters: "The city shall maintain and repair all meters when rendered unservicable [sic] through ordinary wear and tear and shall replace them, if necessary..." This section of the Code implies timely maintenance. On or about the second week of October 1994, my inside and outside water meters were removed by the city's public works department. My two bachelor sons are the only persons residing at 4248 Hamline, and one of them allowed your worker inside to make the change. 1 was not aware of this until later. Apparently, the city felt the meters were not working properly and needed replacement. Neither I, nor my household, have in any manner interfered with the water meters at 4248 Hamline. It must be assumed that, since the meters were not removed IIIIlil October 1994, the city considered them to be in proper working . order for my previous biDing period of April I, 1994 to June 30, 1994 (SI13.23). According to Arden Hills Code, ChapieT 28, Sec. 28-65(b): In case the meter is found to have stopped, or to be operating in a faulty manner, the amount of water used will be estimated in accordance with the amount used previously in comparable periods of the year... Attached is a copy ofmy 1993 water bill forihe period July 1, 1993 to September 30, 1993. At that time, my two bachelor sons were the only persons residing on the premises, the same as this year. The water usage during the comparable period in 1993 was 12,200 at a charge of $24 .28. Adding that amount to the other legitimate charges on my current bill (i.e. Sewer at S51.95, Standby at S5.oo, Wtr Test Fee at $1.30, and Res Swm at $3.98) the estimated, amount for the current period is $86.51. In accordance with Sec. 28- 65(b), that is the amount I am tendering to you as payment in full for my current water bill. My check is enclosed. Now that new water meters have been installed at 4248 Hamline, I hope there will be no future problems. Sincerely, . ~ 91' t~a..~.,.,.cu py t2.~ l~uz.v Constance Logajan Maner 4248 Hamline Ave. N. Arden Hills, MN 55112 . cc: City Administrator ~ . City Attorney ,- .. ... , , . - - I (PHONEiCAL.L.) 1 :3 TIME~ .. M OF i.PI-if:lI'!~';. RETURNED' PHONE YDURJ:J\l.l- "".<0;,<;.\/.;;6,0;; ~~~!:L '.WIIl:;Qltl::; ""fe'AGAIN:,!'" (. QlME;Ta.;. ", SEEYDU" W;wrs;TD ..' SEEYDU" SIGNED , TOPS FORM 4003 . . '- '- - . 3490 Lexington Avenue North RECEIVED eague of Minnesota Cities St. Paul, MN 55126-8044 Or: I 31 1:J:J4 October 26, 1994 (If{ OF AKlJtl~ I1lllS TO: Managers and Clerks (please distribute a copy of tbese materials to your mayor and councilmembers) FROM: James F. Miller ~ IV) ~ Executive Direct RE: 1995 Policy Adoption Conference and Legislative Policies Enclosed is a copy of the 1995 City Policies as proposed by the League's policy committees and Board of Directors. These policies address significant city issues such as local . govenunent aid, annexation, tax increment financing, and transportation funding. The policy process was revamped this year with the goal of making policies more relevant and focused. As a result, all of the policy committees were given the opportunity to examine their respective subject areas anew, without consideration to previous policies. The outcome of this process has resulted in fewer, more focused policies for your consideration. The revised process is described in more detail in the accompanying policy booklet. The League membership will vote on these policies as part of the LMC Policy Adoption Conference which ....ill be held on Friday, November 18, 1994, at the Northwest Inn, 6900 Lake1and Avenue North, Brooklyn Park. (See map enclosed.) The accompanying ballot should be filled out and returned to Mary Diedrich by Monday, November 14, regardless of whether you will be attending the conference. The results will be tabulated and shared with those present on November 18 to help facilitate discussion. In order for League staff to plan properly for the meeting, please register as early as possible. We look forward to seeing all of you on November 18th. . . OVER AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER 16121490.5600 1-800.925-1122 plu, yourcitvcode TDD 1612' 490.9038 Faxi6121490-oo72 Mark your calendar . 1 8 November 1994 S M T W T F S .......... 3 4 5 .......... 1 2 .......... ..... 6 7 8...........a 10 11 12 ..... .......... -@ 13 14 15 16 17..... 18 19 20 21 22 23 24 25 26 27 28 29 30 for the League of Minnesota Cities 1994 Policy Adoption Meeting (Including a special morning session on ''the truth about state and local finances") . State and local government Preliminary program finances will probably be the most hotly debated issue during the Registration (opens at 8:30 a.m.) 1995 legislative session. Also, I cities will soon conduct "truth in President's message (9:30 a.m.) i taxation" hearings to explain their Budget status, 1995 session preview, tax hearings ! finances to their residents. City Chuck Winkelman, president, League of Minnesota Cities officials must be able to communi- cate effectively both with state The truth about state and local finances (9:45 a.m.) officials and local residents regard- Background on state finances ing both state and local finances. (state tax system, revenues, and expenditures) The goal of the educational portion of this year's LMC Policy Background on other governments Adoption Meeting is to provide (county and school finances) those who attend with the "truth about state and local finances." Background on city finances League staff will present informa- (property taxes, city aid programs. etc.) tion on state, county, school, and city finances from a state-wide The city perspective in 1995 budgetary perspective and from the perspective of local taxpayers. Lunch (Noon) , , . Additionally, the new head of the Duane Benson, Exec. Dir., Minnesota Business Partnership. Minnesota Business Partnership Former State Senator and Senate Minority Leader will speak regarding their goals for . the 1995 legislative session. Policy adoption (1:15 p.m.) ~ iii 3490 Lexington Avenue North · League of Minnesota Cities St. Paul, MN 55126-8044 LEAGUE OF MINNESOTA CITIES POLICY ADOPTION PROPOSED MEETING RULES 1. Registration Registration shall remain open from the previously announced opening of conference registration until completion of policy adoption. 2. Voting Privileges A. The vote on any legislative matter shall be by acclamation; but at any time before the result of the vote is announced, the presider may, and shall, if requested to so do by ten or more delegates present, submit the question under consideration to a vote by municipality, in which case each member municipality represented shall have one vote. S. When any vote by municipality is conducted, only one delegate per city shall be permitted to vote on policy proposals, priorities, or motions. Each current LMC member city shall designate one official . as delegate (and may select another city official as an alternate) for voting purposes. Only those officials with voting cards for their cities shall be eligible to vote. Possession of the voting card of the city and the signed voting card register shall be evidence that the holder of the voting card is the city's delegate for purposes of voting. 3. Committee Reports The chair or vice chair of each committee shall present the committee report and move adoption of the policy statements. Upon a motion supported by at least 10 delegates, the chair shall place on the agenda for discussion requests to: A) make a substantive change in the language of a proposed policy, B) divide a proposed policy statement, or C) take a position which the appropriate policy committee chair or representative states was not considered by the committee. . . = OVER = AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (612149(1.560(1 1-800.9~5.1122 plu, yourcit)' ",d, TDDi612i490.9038 Faxi612 '490-0072 The text of nonprocedural motions and amendments, other than motions to divide a policy statement, must be submitted in writing to the chair prior to debate. . 4. Majority Required A) Amendments to language or division of proposed policy statements require a majority vote of the City delegates voting on the motion. B) Final passage of any policy or amended policy requires a favorable vote of 2/3 of the City delegates voting on the policy. 5. Disputes Disputes regarding eligibility to vote shall be referred to the LMC General Counsel and may be appealed to the conference. Such reports or appeals shall be a special order of business and may be taken up at any time a new question (main motion) is in order. 6. Limits on Debate Each speaker shall be limited to three minutes on any debatable question. The chair may extend the debate limits in order to consider an issue if numerous delegates request to be heard on the issue. The chair may reduce the time allotted for debate in order to complete policy adoption, but in no case shall the length of time be reduced to less than three minutes per side. . 7. Parliamentary Procedure Precedence. The policy adoption process shall be governed by the LMC Constitution, these rules, and Roberts Rules of Order, Revised. The conference shall be its own judge of these rules and Roberts Rules of Order. Appeal of the Chair. Debate of the motion "appeal of the ruling of the chair," rule #6 notwithstanding, shall be limited to two minutes by the appealer and two minutes by the chair. Either may designate another eligible voting delegate (or LMC officer or board member) to speak in hislher place. Chanl!es. Motions to "rescind" and "reconsider" shall require a two-thirds vote of delegates present and voting. . . . . -& . 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 "':l .. .. .. t'" t'" t'" t'" t'" t'" t'" t'" t'" t'" t'" t'" '" '" '" '" '" '" '" .. tr' m tr' m m tr' m tr' tr' tr' m m 0 0 9 0 0 0 0 "1:1 , ~ , 0- .:.. . , , , ~ , , = - 00 ..., '" ... ... :-' ?' ~ f" !" - !" - P ... .. . ;;l ('l '" ;p m ::0 5 0 0- S!' '" :: 0 ~ ~ m ;!' > g' ;p c " i " " iO ~ ;- o:r 0 -< 0 0 ~ " -< a " 0 ~ " ~ =- ;- > " n i " ~ ~ C' " ., 0 ~ " '" ., - c: " :;. 0 .. " ~ 0 a" - " ('l ~ - 0' 0 0 " 0 ;;- .." 3 :I: .g- o s- ~ " n 0 0 Cl. 0 0 ~ 0 ~ 3 " 0 0' > 0 " c: ~ 0 0 " " " 0 0 o' 3 " :: . 0 - Cl. 3 n "& - .r e ~ Cl. 0 " " g n ;:j 0 ~ " 0 :j" ::0 ~ > " i 0- ... ~ 0 Cl. - 0 :: .. 0 (JQ " 0 a ." i ., 3 3 (JQ ::l' i. ~ o' " 0 ... 0' 3 t'" (JQ 3 " 5' .. a " 0' 0 " " n "& ~ 3' Cl. ~ 0 " ::0 0 0 " 0 .@l 3 n (JQ ... '" 0' - ~ n n ~ 0 5' 0 a ~ ~ n =- -< ~ - " ~ S- o '" m " .. :;> 0 '" ~ '< ~ " " ;. "'. '" ~ - n n s- o 0 0 ~ - ... 0' 0 < !l. '< el 0 0" 01 ~ 0 ~ n 0' 0 0 0 0 0' 0 ~ ;;l 0 ~ n n o' 0 Cl. "0 1i 0 = 3 - (; ~ 0 (JQ n n .. n 0 '< '< " > ~ m " 0' ~ ... c a n 0 a 0 ... ~ 0' " 0 ::0 ~ 5' ;. 0- 0 n CI 0 3 (JQ "0 n 0 ~ "1:1 0 n .. ~ )( 00' 3 " ~ t'" 3 0 0 ::j ~ " a ~ 0 ::l 5 0 " 0 0 0' Cl. a ., o' 0 n ~ .." Cl. - o' -< .." 0 n 0' .. 0 '" 0 a 0 ... " 0 0 .-. " 0' 0 Cl. > 0" ~ <II " ~ S' ('l 0 '-' " 0 ~ !<. 0- ~ (JQ > 0 e - ~ ~ ." ... ... .." ... 5' a .. 3 ~ ~ ~. " ~ " 0' " " ~ 0 0 = 0 c: 3 2C m 0 - ~ - " "1:1 0 n t'" if 0 .. ~ 0 0 ~. "0 ~ 0 CI "0 > 3 .. 0 ;:;; o' ~. ::l ... ... > ~. 0 .. :. n .. -< > .-. .. 0 .. <: .. ... t'"l =- " .. C' . 0- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0: -< z .. .. 3 ... " .." .." .." .." .." .." .." .." .." .." .." t'" t'" t'" t'" t'" t'" t'" t'" 0 7' .." .." .." .." .." 7' .." .." .." .." m m m m m m m m ... , ~ .. , , , .:.. ~ , .:.. , , , . , , , :-' '" ~ ... - ... - p P :<' !'" :-' ?' ~ f" !'"' =- .. > -l ::0 0 ... '" t'" t'" :;l :I: t'" fa -l '" '" ~ n ;:i > t'" "1:1 2 n " '" iO " " > '" ~ iO i 0 Cl. CI n ." '< " " ~ 0 n ::." 0 3 " 0 - s- o 5' 3 n ;. '< ('l " n " ::"C ..c " ~, 3 ~ '" ... o:r ., " , ::l ..c " ~ > - ... > > o " 0 - a 0 t'" 1i' 0 ., ., ;;. =ii" 5' 0 a ~ ~ " ;p :C' " " 0 3' 01 0 0 0 o' c: c: ('l a ,.. n .. (JQ ~ Cl. 0 .. ~ 0 a 0 ;. o' ~ 3 " ::0 - 0' 0 :: 0 " ~ 0' 0' .." 5' ~ !l. ~ ..., '" " ~ ;. 0 0 0 a " ::l' ~ o' ~ 5 ~ (; ~ ~ ~ a:l ..., 0 - o' ..c 0 '" S- ~ c: ::0 n ~ - ... 0 0 ,.. " S' =- ., 0 :;. ." " ~ l!. (; g' ~ 0 ~ 0 - " :< ~ " o:r ., c 00 .. .. " ~ :;> a ~ Cl. n 0 ::0 3 o' < ~ m " ~ " > "':l 0 0 -< 0' " " " 3 ., > 0 0 ~ :j" 0 0 .. ., a ~ ~ ;: " ~ s- " n c: 0 ~ ('l ~ CI 0 ~ (; 5 " c ~ ~ n 0 -l 0 "1:1 0 > ~ Cl. ~ ::l, 0 ~ 0 n ... ~ - -< > <; '" ;. 0 '" .. '" " " ::c - iO ~ .. 0 '< ~ ;. "0 0 ~ '" ::c 0 ~ n 0 0' i:- c m S- o c: ~ ~ ~ ;. )( 0 ~ g 0 ! i ::l ... " S' a ;;l " ~ " 0 0 Cl. 'l:l ~ 3 0 ~ (JQ ~ " ,r 'l:l i:O 5' ~ [ :a (JQ '" g 0 <II ... "8 if 3 (") a 3 ~, ." 0 C q " ::l ., 0 "':l n ~ o' '< ~ ., 0 "('l - - o' ~. 0 " 0 0 -, 0 ~ .. - .. '< "1:1 . ::0 .. 0 " ~ ~ ~ .. ... '-' --------..--- - ___ u_ - -- - -- Use this space to make any comments or changes to the proposed policies. Use this space to suggest and briefly comment on additional policy issues you wish to be addressed. - . .. . If necessary, use additional sheets. League of Minnesota Cities . 1994 Policy Adoption Meeting Friday, November 18, 1994 Best Western Northwest Inn 1------------------------------------- R' . I 1 eglstratlon orm I LMC 1994 Policy Adoption Meeting I I City Registration deadline I I Contact person November 14, 1994 I Telephone number I Registration I Name I per person: I Title I $25 I Address I I I I Make checks payable and mail to: I : City League 01 Minnesota Cities I Policy Adoption Meeting I : State Zip 3490 Lexington Avenue North I . SI. Paul, MN 55126 I I Feel free to duplicate lor multiple registrations I L_____________________________________~ 1-------------------------------------1 I Housing lorm I LMC 1994 Policy Adoption Meeting I I Name Please specify: I _ $55 + tax single or doubie I Representing I will arrive after 4:00 p.m. Please I I Address guarantee the reservation with I I City (Credit card) Number and expiration dale I I State Zip I Phone: (_) Ie ) e ) e ) Mail to: I Best Western Northwest Inn I I Month/Day/Year Month/Day/Y ear 6900 Lakeland Ayenue North Intersection of 694 and 194 - (exit 31) I I Arrival Arrival time De partu re Brooklyn Park, MN 55428-1696 I I Check in time 3:00 p.m. Check out time 12:00 noon (612) 566-8855 I . I I I Feel Iree to duplicate lor multiple registrations I L_____________________________________~ " - . C' "'"..;...,..."",~ .".. .....'..6.~ .........,~.. .. "1(""'~~"'" ";ffi """"''''~''''..~,",.....,''''"","';"...k'''''''''''''- ". '-,'.-. ,';1il'''~al1:J~' 1!':~I.~ilt~~~'S, ~J't,~(..,:~t,~;r~'1' 1;!!-t-"~"lf1i>ri:. ..'t.."'~~..f ~: \.~?<'~. i':ii''''''~':,~",j~';jg.~-.;j;'i,:~~'",,-~- . ~~,.' "';p, ~J.~M_~1:" ~" . ''''~-'~'.''''-''!'Y''..;r.^"........<........"".~.~.,~!~~~~~~..;t,~i-ti.~~~'r ~:<:~_:,t> ,....""""'.;;5$~1,,..;~;l"':'r...'...,t.,~.,-""._' r...... ..... """'~ ",,~i~~~"h';::-:': S,.>,: ~,~.~~.o:.;- !R1:",-;,~-"-,:.v.,:._~j*"""<-,,,'t~~:'-i~"'" ~:l:~~\~ - ~'"~,~.J:'J~.; ~:..~~~~ '.t':_~_',~j}:-~.~~~,t;f~i:~'f ::~".> ~ ~7"~.~~ ~-J~."'~;~ '.~ ",-.:'f.;,~tf.'~:~i\ri -,:~~-~-l~'!:r1;>t~..;~(?~.",~~~i_ :;, \ft.D'.",:, ;' ''';,'' _..~~;r~.~- ~ ~;.'i:"i.{~}:r.; '~~_.~..::,..,".,<;;;~;:.].~(;."f-~~' .~ _.~_ .~::-,- '''~'~'!('1~~~~' ~'"~lf:\.!fi:~t ,,~~,~~~,",':""r<f.t,;~';f~~~~'-~~~~'k~~i;._-~~- '~~~_~1-.'f"-~"'~~"~'If~~~'''.i~i'''- .~..~~ .,0; ~.~' f~~~. f1~;~Y~~J'~~~ij";20~lj,~~ji~~~#~~~~';~;~[i0:ic:!\~~~,,~~~~x ".,...'"'"~ .. "'. ". ..... <.,:;t~._:.;" aD:' ". ,"< .....,~ >-. <.....::f.;. , ~: .' ...,., ..... ""l' . .... .- .5'..'.....:" '.'~ · -', ".;. ."" , ...' . .'-'. ........; '. .. -...s .~~ ".<f . ",,.....; "'.:Jr. '''':<'4..~~ ~ [i' -",=",,___ ., ~.r.",\" ~-,.-'::-' ~: ~'; ~,\'j: '-, /,' " " ~... " ,......' ~ ] ~:~7~6 -'~rf' 0'.'" '.ElSa r ..... .,<_~, _., ~,.:' -'_ _..-- ., '. W ,_. _ _~ ",. '::: ..,."....,.".,.,.....,....,~. ;-,,i'jJ:_>I>S'~ .... '-; '" '.. ...',.,........ ..., .,..'.." ., 1 f ~ \";j "'<:, i J t~.._". ~} .' -.' r.. ['" ".'r ", " ".' ..... '.' . . . . A;"'i' ~:..: . ~ ~)';Q.. ,.0 . " " . /-1 ~J: \] I i.~t .a' ~. t~'lJL~~J rt[)Li~L~~i r~.~>c l~ ~ -1' J.~~~ ,_s. l1l.Ql..t ~(~~!,i~~\!(~:Wj!! . .. ~ -, :;;:., i,;" .. 1 ~. .. _ C Q;; . . ~_<il~.1iJtj'..~~.~~y~..tt.~~ '. _~ ~ ,-:' .:;~~; "':;' -~~':.,:0...i:"..,. >. '4 '. ~ . .-.; . ~.: ~ .~<: ~ r :.." _. _-~ ': " .-":" _' -"", ': .~ _. .~:,.~<'~~), " ,,;_-:--;'4~n;' ~ ,.";'.,~,: ..~ ::.-. .:..~:,.<, ~'.";";~ - .. ,"" .,-,-", .' ~':'..; , .. - " ., , , " ,'. } "v'" .- :-;: ;:~r~~~~~;i:::;:~:,.':- , , ,....,~. . ....~ . ;'-,>"--' ., " ."h ^, " , ! '-', :-, ~~ ,-, , >I!;.;x,..~:,._ '~:_:~~}i~J~~~)~{~t(:<. - ',..,,-'~!:j-"~/., ~:, _n' i.~ j!9:ti(~f~:.P~'l:i.f.t;,-r~'jollit~-,.i:;jl~~d;iii;;;: .,' .... "~':, ~'. ""--~~1"';':::~~~:~"-~ ';'-7--, ,:'.;..:,.~~--:.:.j"-r.~~.. "'/"~"l1'tli",(<r..~"'-;;:;&1' .', '" ' ':i-'~--""':F .~~_::'~~"~_'~L:~",~,~'~_.':.-,:-:~::,.j)::~- ~"..: :~ ~.--.i:_~';: t~~~~~#' Ut ~'th.~~ .-~..D1!!~~,.~~~:~t~.~.~~~:1~~~;..; , .. " ( " / ,. , .-,' :<.--. '.' ~;." ".'-. !~'--, -~"'-_~-":'fr'- 3:;, ,. .. "^ .~ , :,:'. " , , ,,~ ."' " . .~.~ '.. .. -".<.',~- .:;,"_.. ,..'. -,' , ~ II 3490 Lexington Avenue North .eague of Minnesota Cities St. Paul, MN 55126-8044 October 26, 1994 Dear League Members: I am pleased to submit the accompanying draft 1995 Legislative Policies for your consideration. This year, the League followed a new format designed to identify the most important concerns of cities and to translate those concerns into legislative priorities. Rather than simply amending previously adopted policies, many of which had been in place for a number of years, the policy committees were asked to start with a clean slate. Their first task was to identify problems within their respective areas that cities face or are likely to face in the near future. Once there was agreement on the problem definitions, solutions, usually in the form of legislative initiatives or policies, were created. . You will note from the accompanying policy document that it is considerably shorter and, we believe, more focused than in previous years. It will allow the League's membership and staff to concentrate on those issues of most critical importance. Your input is crucial to this process. The League needs your reaction to the definition of problems and the proposed solutions. With that input, along with comments received from the various policy committees, the League Board will be in the best position to make decisions about the content of the 1995 Legislative Action Agenda. On behalf of the Board of Directors and staff, please accept my sincere thank you for your contribution to this most important process. Sincerely, . Chuck Winkelman President , . . AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (612)490.5600 1-800-925-1122 plus your citycode T[)[) (612) 490-9038 Fax(612)490-0072 CONTENTS . Letter from the League President General Policy Statement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 League Staff .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IV Legislative Policy Committee Members . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v Policy Development Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VB Statement of Intent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii PART I - 1995 POLICY GUIDELINES Improving Community Life CL-!. Liveable Communities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 PART II - 1995 PROPOSED POLICIES Improving Service Delivery SD-1. Unfunded Mandates ....... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 SD-2. Personnel ............................................. 3 SD-3. Environmental Protection .................................. 4 SD-4. Absentee Voting ....................................... . 4 . SD-5. Presidential Primary Voter Designation. . . . . . . . . . . . . . . . . . . . . . . . . 5 SD-6. Election Judges ................. . . . . . . . . . . . . . . . . . . . . . . . . 5 SD-7. Local Government Cooperation and Collaboration ................ . 5 Improving Local Economies LE-!. Workers' Compensation ................................... 6 LE-2. Growth Management and Annexation .. . . . . . . . . . . . . . . . . . . . . . . . . 7 LE-3. Metropolitan Leapfrog Development . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 LE-4. Planning Enabling Statutes ................................ . 8 LE-5. State Development Strategy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 LE-6. City Cooperation With Counties and Schools in Economic Development .. 8 LE-7. LGAlHACA Penalties for Using TIF ......................... . 9 LE-8. Restrictions on Revenue to Pay LGAlHACA Penalties ............. . 9 LE-9. Economic Recovery Grant Program Funding From LGAlHACA Penalty .. 10 LE-10. State Funding for Economic Recovery Grant Program . . . . . . . . . . . . . . . 10 LE-Il. City Involvement with Telecommunications Providers . . . . . . . . . . . . . .. 11 LE-12. Telecommunications as an Economic Development Opportunity. . . . .'. . . . 11 LE-13. Local Permitting Authority for Telecommunications ................ 12 LE-14. Adequate Funding for Transportation .......................... 12 LE-15. Turnbacks of County and State Roads . . . . . . . . . . . . . . . . . . . . . . . , . . 12 LE-16. Cooperation Between Counties and Cities Over County Roads . Within Cities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 1995 City Policies i - -,- LE-17. State Aid for Roads in Cities Under 5,000 . . . . . . . . . . . . . . . . . . . . . . . 13 . LE-18. State Aid for Urban Road Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 LE-19. Tax Policies to Encourage Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 LE-20. State Programs to Encourage Housing . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Improving Fiscal Futures FF-1. Local Government Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 FF-2. HACA Growth ...........,............................ . 15 FF-3. Transfers of LGNHACA to Schools. . . . . . . . . . . . . . . . . . . . . . . . . . . 16 FF-4. Levy Limits ...............".........,.,............. . 16 FF-5. Levies on Market Value ................................... 16 FF-6. State Deductions from LGA ............................... . 16 FF-7. Payments for Services to Tax Exempt Property .................. . 17 FF-8. Delinquent Property Tax Penalties ............................ 17 FF.9. Reporting Requirements ................................... 17 FF-IO. Truth-in- Taxation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 This policy is sent on to the membership without a recommendation from the Legislative Committee FF.II. Alternative Local Revenue Sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 . . " . " League of Minnesota Cities II General Policy Statement . One of the most important purposes of the League of Minnesota Cities is to serve as a vehicle for cities to define common problems and develop policies and proposals to solve those problems. The League of Minnesota Cities represents 811 of Minnesota's 856 cities as well as 10 urban towns and 24 special districts. All sizes of communities are represented among the League's members (the largest nonmember city has a population of 149) and each region of the state is represented. The policies that follow are directed at specific city issues. Two principles guide the development of all League policies. 1. There is a need for a governmental system which allows flexibility and authority for cities to meet challenges of governing and providing citizens with services while at the same time protecting cities from unfunded or underfunded mandates, liability or other financial risk, and restrictions on local control; and 2. The financial and technical requirements for governing and providing services necessitate a continuing and strengthened partnership with federal, state, and local governments. This partnership particularly in the areas of finance, development, housing, environment, and transportation is critical for the . successful operation of Minnesota's cities and the well-being of city residents. . . 1995 City Policies iii LEAGUE STAFF WORKING WITH STATE AND FEDERAL ISSUES . Jim Miller, Executive Director Mandates Gary Carlson, Director of Intergovernmental Relations General revenue sources for cities including aid to cities and the property tax systems, rlScal administration of cities, economic development and redevelopment, transportation Duke Addicks, Director of Member Services Policy formulation, rlScal issues, government innovation and cooperation Stan Peskar, General Counsel Pensions Joel Jamnik, Senior Intergovernmental Relations Representative . Growth management and land nse, environmental protection, personnel and labor relations, public safety, general municipal governl\!'.::E:, transportation Ann Higgins, Intergovernmental Relations Representative Telecommunications, housing, elections and ethics, utility service districts, transportation . . iv League of Minnesota Cities Legislative Policy Committee Members Improving Community Life Director, Hopkins . Duane Hebert, City Administrator, Kenyon Robert Benke, Chair, Mayor, New Brighton Joe Heinen, ClerkJTreasurer, Sauk Centre Greg Sparks, Vice Chair, City Administrator, Dick Hierstein, City Administrator, Owatonna Worthington Jon Hohenstein, Assistant to Administrator, Eagan Tom Baldwin, Mayor, Falcon Heights Jim Hurm, City Administrator, Shorewood Jack Barlow, Councilmember, Lauderdale John Hustad, Councilmember, Falcon Heights Jan Callison, Councilmember, Minnetonka Matthew Hylen, City Administrator, Hector Joan Campbell, Councilmember, Minneapolis Ron Johnson, City Administrator, Zumbrota John Doyle, Council member, Marshall Greg Konat, City Manager, Burnsville Sharon Feess, Councilmember, Brooklyn Park Richard Krier, City Planner, Greenfield Fran Hesch, Councilmember, Hopkins Lynn Lander, City Administrator, Hermantown Elizabeth Kautz, Councilmember, Burnsville Scott Larson, Clerk-Administrator, Cambridge Mac McBride, Finance Director, St. Louis Park Michael Martin, Community Development Director, Roberta Megard, Councilmember, SI. Paul Caledonia Nancy Mikitta, Council President, Red Wing Jean McConnell, Councilmember, Rochester Larry Nicholson, Councilmember, Moorhead Charles Meyer, City Manager, SI. Louis Park Wayne Oak, Mayor, Sandstone R. David Miller, Economic Development Director, John Olinger, City Administrator, Mahtomedi Dodge Center Joy Robb, Mayor, Robbinsdale Kathleen Miller, City Administrator, Lauderdale Jolie Sasseville, Public Information Officer, Fergus Ron Moorse, City Administrator, Orono Falls Robert Morgan, City Administrator, Branch Betty Sindt, Councilmember, Lakeville Bruce Nawrocki, Councilmember, Columbia Heights Dean Swanson, Councilmember, Crosslake James Norman, City Administrator, Renville Barb O'Neal, Mayor, Oak Park Heights Improving Local Economies Bruce Peterson, Director, Planning & Development Services, Willmar . Kevin Frazell, Chair, City Administrator, Cottage Dale Powcrs, City Administrator, Albertville Grove Steve Sarkozy, City Manager, Roseville Rosemary Given Amble, Vice Chair, Terry Schneider, Councilmember, Minnetonka Councilmember, Bemidji Ryan Schroeder, City Administrator, Ramsey Ronald Anderson, Mayor, Blooming Prairie Doug Schulze, City Administrator, Sandstone Chuck Armstrong, Intergovernmental Relations Robert Skillings, Councilmember, New Vim Assistant, St. Paul Marsha Soucheray, Councilmember, Shoreview Cathy Bennett, Economic Development Coordinator, Ginny Sterling, Councilmember, Apple Valley Mounds View Terry Stone, Mayor, Madelia Jerry Bohnsack, City Administrator, New Prague Robert Therres, City Administrator, Sartell Gerald Brever, City Administrator, Staples William Thompson, Mayor, Coon Rapids Bruce Bullert, Director, Public Works/City Joy Tierney, Mayor, Plymouth Engineer, Savage Craig Waldron, City Administrator, Oakdale Thomas Burt, City Administrator, Rosemount Tom Wenner, City Attorney--Rice, Richmond, Bonnie Carlson, Assistant City Manager, Prior Lake Royallon, Rockville, PieTZ Jackie Cherry homes, Council President, Minneapolis Denny Wilde, City Administrator/Economic Romeo Cyr, Mayor, Red Wing Development Director, Mountain Lake James Daniels, Administrator, Lake Minnetonka John Young, Mayor, Hawley Communications Commission, Excelsior Betty Zachmann, Clerk-Treasurer, Winsted Dan Donahue, City Manager, New Hope Bob Zagaros, Councilmember, Robbinsdale Joe Enge, Councilmember, Brooklyn Park . Michael Ericson, City Administator, Watertown Improving Fiscal Futures Brian Fritsinger, Community Development Director, Arden Hills LaNelle Olsen, Chair, Councilmember, Northfield Jim Froehle, Public Information Specialist, Fridley Karen Anderson, Mayor, Minnetonka . Matt Fulton, City Manager, New Brighton William A. Bassell, City Manager, Mankato Tom Harmening, Community Development Lynn Becklin, Councilmember, Cambridge 1995 City Policies v Doug Bunkers, City Administrator, Luverne Neill Atkins, Councilmember. Duluth Edward Burrell, Finance Director, Roseville Richard Bradford, Administrative Superintendent, Gino Businaro, Finance Director, Mound Hoyt Lakes Jerry Clementson, Councilmember, Owatonna Janel Bush, Federal Liaison, Minneapolis Terry Dussault, Assistant to City Manager, Blaine Ralph Campbell, Communications, Edina . Ray Faricy, Intergovernmental Relations Director, Francene Clark/Leisinger, City Clerk, Mound St. Paul Patricia Crawford, Clerk-Treasurer, Motley Dan Faust, Finance Director, Maplewood Timothy Cruikshank, Assistant to Administrator, Steve Froehlich, Councilmember, Lauderdale Mounds View Kathleen A. Gaylord, Mayor, South St. Paul Jeff Dains, Mayor, Lauderdale Alvin J. Gruis, Councilmember, Rushmore Craig Dawson, Assistant to Manager, Eden Prairie Francis D. Hagen, Sr., City Manager, Robbinsdale Jerry Dulgar, City Manager, Crystal Lyle Hanks,Mayor, St. Louis Park Thomas Ferber, City Clerk, Richfield Terri Heaton, Deputy Director Admininstrative Kelly Frawley, Assistant to Administrator, Cottage Services, Bloomington Grove Susan Hoyt, City Administrator, Falcon Heights Sue Gehrz, Councilmember, Falcon Heights Greg Isaackson, Clerk-Treasurer, Cottonwood Jim Genellie, Assistant City Manager, Hopkins Barbara Jeanetta, Assistant to City Manager, New Theresa Goble, Deputy City Clerk, Brainerd Brighton Jean Gramling, Administrative Assistant, Savage Larry Jerviss, City Administrator, Houston Carole Grimm, City Clerk, Rochester Darrel Johnson, Director of Finance, Winona Ken Hartung, City Administrator, Bayport Jim Keinath, City Administrator, Circle Pines Les Heitke, Mayor Pro Tempore, Willmar Dave Kennedy, City Attorney Crystal/Sandstone Sue Hess, Councilmember, St. Cloud Duane KnUtson, Mayor, Fertile Joyce Iverson, Clerk-Rushford Village, Rushford Roy Kruger, Mayor, Byron Mike Johnson, City Administrator, Marshall Jean M. Lane, Finance Director, Grand Rapids Marvin Johnson, Mayor, Independence Sharon S. Legg, Finance Director, Coon Rapids Tom Kedrowski, Councilmember, Prior Lake Millie MacLeod, Councilmember, Moorhead Laura Kushner, Personnel Director, Roseville Glenn McKee, Councilmember, Burnsville Sharon Leintz, City Clerk, Maple Lake Steven C. Mielke, City Manager, Hopkins Ann Lenczewski, Councilmember, Bloomington John Moir, City Finance Officer, Minneapolis Joe Lynch, City Administrator, Long Lake . Ed Mlynar, Mayor, Lester Prairie Cathy Magnus, Clerk/ Administrator, Slayton Gary Neumann, Assistant City Administrator, Myrna Maikkula, City Clerk, Brooklyn P'!!k Rochester Mary Mueller, City Clerk, Appk Valley Karl Nollenberger, Chief Administrative Officer, Molly O'Rourke, City Clerk, St. Paul Duluth Desyl Peterson, City Attorney, Minnetonka Steven B. Okins, Finance Director, Willmar Ronald Rogstad, Administrative Services Director, Steven L. Perkins, Council Administrator, Red Wing Oakdale John W. Remkus, Finance Director, West St. Paul Charlotte Samuelson, Councilmember, New Alcuin Ringsmuth, Mayor, Waite Park Brighton Mark Sievert, City Manager, St. James Dan Scott, City Manager, North St. Paul James W. Smith, Councilmember, Independence Jill Shorba, Human Resources Manager, Burnsville Brad Swenson, City Administrator, Wadena Jeanette Sobania, Personnel Coordinator, Plymouth David Mark Urbia, City Administrator, Blue Earth Glenda Spiolta, Administrator, Sunfish Lake Gene VanOverbeke, Finance Director-City Clerk, Jerry Splinter, City Manager, Brooklyn Center Eagan Blair Tremere, Mayor, Golden Valley Dan Vogt, City Administrator, Brainerd Kurt Ulrich, City Administrator, Champlin Mark Voxland, Councilmember, Moorhead Improving Service Delivery Liz Wilt, Administrative Assistant, Eagan Krista Witty, MVCOG Executive Director, Mankato Michael McCauley, Chair, City Manager, Waseca Wally Wysopal, Assistant to Manager/Personljel Joyce Twistol, Vice Chair, Clerk/Personnel Dir., Officer, St. Louis Park " Blaine Kurt Anderson, Mayor, Crosslake . vi League of Minnesota Cities -.--- League of Minnesota Cities Policy Development Process . The League's policy development process has taken place over the past five months. The process began with a member survey of priority issues facing city offici!\ls. The process will not end with the Policy Adoption Conference. The committees will schedule additional meetings during the upcoming legislative session to discuss additional issues, develop alternative solutions, and to discuss strategies to implement the League's policies. Listed below is a brief chronology of the major events in the policy development process. At each step, members have the opportunity to participate in the development process. Late May- The League solicits members for ideas and problems. A survey at the Annual Early June Conference allows members to formally suggest topics. June The League President accepts applications for committees and appoints policy committee members. The policy committees are: Improving Community Life Improving Service Delivery Improving Local Economies Improving Fiscal Futures July Committees meet to discuss issues raised in member survey. Committees may also fonn task forces to more thoroughly study specific issues. Task forces can . include noncity members with a knowledge of the focus issue. August Committees and task forces meet to discuss issues and problems, accept through testimony, and develop policy statements. September October Legislative Committee meets to finalize policies. The Legislative Committee is comprised of the League's Board of Directors and the chairs of the four League policy committees. November Policy Adoption Conference. Members have the opportunity to discuss the draft policies, propose changes, and suggest additional policies for membership consideration. December The Board adopts the Legislative Action Plan, based on input from the Policy Adoption Conference. January Legislative Session. During the session, the policy committees and task 'forces through will continue to meet on issues and strategies. Members can assist the June League's legislative efforts by volunteering to contact legislators on the variety of issues of interest to our cities. . 1995 City Policies vii PROPOSED POLICIES OF . THE LEAGUE OF MINNESOTA CITIES Statement of Intent There are many problems which limit the effectiveness of city government to improve community life, improve the fiscal future and service delivery of city government, and to improve the local economy. What follows are statements of the problems facing cities and the solutions proposed to help resolve these problems. These statements of problems and proposed solutions form the policy of the League of Minnesota Cities. Additional and alternative solutions to these problems may be proposed after the Policy Adoption Conference and the members of the League authorize its Board of Directors to consider and support additional or alternative solutions, if necessary, to resolve the problems identified in this policy statement. . . . viii League of Minnesota Cities ---- . Part I . 1995 Policy Guidelines . . IMPROVING COMMUNITY LIFE . CL-l. Liveable Communities To the greatest extent possible, legislation affecting communities at the state and federal level should enhance, not diminish, the ability of citizens, businesses, and local governments to work together in partnership to make every community "liveable." PROBLEM: Cities in Minnesota are at various stages in meeting the goal of being "liveable communities. " SOLUTION: The definition of a "liveable community" below will be used to evaluate proposed legislation to determine whether or not it advances the goal of enabling all Minnesota cities to become liveable communities. It should also be used by cities to evaluate their progress toward the goal of becoming liveable communities. A LIVEABLE COMMUNITY IS: WHERE PEOPLE OF ALL AGES . share a core of common values including valuing diversity, respect for each other, . and good citizenship . feel: * safe * a sense of belonging * welcome . engage in life-long learning activities that: * prepare them for responsible citizenship * enhance the enjoyment of life * prepare them for changing job markets . participate in the decision-making process of community leaders . celebrate community . want to make their home . . have access to: * good paying jobs * adequate and affordable housing * choice of efficient transportation systems including transit, pedestrians, and . bicycles 1995 City Policies 1 _._--_._-"--- ----- ---- n ----.~---~-~---=- .~~---_. -.- ~_. u__ ____ -- * gathering places * desired information . * choice of cultural and recreational activities * affordable goods and services, including health care . are involved in the nunuring of children . care about their homes, community, and the environment . get to know each other . have the benefit of strong family support and nurturing adults WHERE LOCAL GOVERNMENT . is willing to respond to the needs of its citizens . is actively supported by enthusiastic volunteers . is open and user friendly . offers opportunities to anyone who wants to get involved . encourages and practices cooperation and collaboration . . provides and maintains an adequate infrastructure to meet local m:eds . . 2 League of Minnesota Cities - -- . Part II . 1995 Proposed Policies . . u IMPROVING SERVICE DELIVERY . SD-l. Unfunded Mandates Problem: The cost of federal and state mandated programs substitute the judgment of Congress and the President and the Legislature and the Governor for local budget priorities. These mandates force cities to reduce funding for other basic services or to increase taxes and service charges. Solutions: . No additional mandates should be enacted unless the funding for the mandate is provided by the level of government imposing it or a permanent stable revenue source is established, Cities should not be forced to comply with unfunded mandates, . Cities should be given the greatest flexibility possible in implementing mandates to ensure that their cost is minimized. SD-2. Personnel Problem: A wide variety of state and federal laws have increased the cost of providing city . service to residents by requiring city governments to provide certain levels of compensation, benefits, or working conditions and limiting city governments' ability to effectively manage their personnel resources. Solutions: The federal and state governments should not continue to pass laws regulating the private and public sector workplace without a full understanding of the consequences of each proposal and sufficient safeguards for city taxpayers. State and federal policymakers should enact reforms which reduce city governments' personnel costs and/or increase their ability to deliver services efficiently. Specifically: . Eliminate or modify state mandates such as veterans' preference and civil service which restrict the ability of local governments to effectively discipline public employees, Specifically, no public employee should be entitled to more than one review of a disciplinary action, and no employee should receive full pay for more than 14 days pending their decision to appeal a local government's proposed disciplinary action, . . Modify public sector bargaining laws to restrain arbitration awards which exceed other internal class comparisons or outside cost of living limitations. . Revise public employee pension laws to facilitate consolidation of local pension . 1995 City Policies 3 -- - plans and the transition to more attractive and fISCally sound pension programs such as defined contribution plans. . . Fully consider public employers' financial and operational impacts in any workplace legislation such as health reform, public safety, and OSHA. SD-3. Environmental Protection Problem: State and federal environmental programs are improperly designed to meet their stated goals, and impose an undue burden on local governments because of a lack of federal or state fmancial assistance. The refusal to finance these programs by the governments which pass them has eliminated an essential restraining feature in program design and implementation. Specific problems include: . Fragmented program adoption and implementation does not ensure prioritization of environmental matters or the establishment of comprehensive environmental protection strategies. . "One size fits all" implementation programs force remedial efforts by local governments for nonexistent environmental problems. . Permit fees and other cost transfer elements of federal and state programs do not . provide an incentive for environmental agency efficiency, policy prioritizat:Gil, or risk assessment. Solutions: . Cities should not be required to comply with any unfunded mandate. . Pennit fees should he limited to fifty percent of the agency's direct operating costs, . A comprehensive effort to consolidate, reorganize, and manage state and federal environmental programs should be required. SD-4. Absentee Voting . Problem: Absentee voting is overly complicated and results in rejection of significant numbers of ballots, while adding to local administrative responsibilities. Solution: Absentee voting procedures can be streamlined and made more "user . friendly," Adopting reforms proposed in the 1993-94 legislative session wiD increase the 4 League of Minnesota Cities number of ballots returned as well as the number that are accepted, fu addition, reforms will decrease current local administrative burdens and costs. . SD-5. Presidential Primary Voter Designation Problem: Lack of voter interest and anger over political party designation requirements (to receive a ballot) have resulted in poor turn-out for the presidential primary as well as increased local election costs. Solution: The presidential primary is a political activity in which voters indicate preferences for presidential candidates of major political parties. Cities are not the appropriate level of government to take responsibility for administering the balloting process. fu 1996, cities prefer to see the state conduct the primary using a statewide mailed ballot for which any local administrative costs will be fully compensated. fu addition, the state should redesign the precinct voter rosters indicating which political party ballot voters select to safegnard voter privacy and ensure accurate recording of voter ballot selection. Finally, the state should fully fund the presidential primary and, if necessary, charge major political parties whose candidates appear on the ballot for an appropriate share of expenses incurred. SD-6. Election Judges . Problem: Requirements for local election judge political party balance (at polling locations) creates barriers to the effective recruitment of interested persons to serve at polling places. Restrictions on parents-children-spouses serving at the same location do likewise. Solution: The legislature should institute a nonpartisan method for recruiting those interested in serving as election judges. SD-7. Local Government Cooperation and Collaboration Problems: Some of the most difficult barriers to intergovernmental cooperation result from geography, demographics, and political traditions rather than financial considerations. In the past, fiscal and political pressures have resulted in shifting responsibility for the operation and costs of programs to cities without funding. State policymakers have also often failed to give cities credit for their extensive involvement in cooperative agreements with other units of local government to change responsibilities for funding and delivering services. . Solutions: The federal, state, and county governments should: . . Communicate and establish a process of negotiation before shifting responsibility 1995 City Policies 5 for. delivering ser.vices from one level of government to another or seeking to reduce sel'Vice duplication, . . Transfer authority for use of revenues dedicated to such programs or provide appropriate and adequate alternatives, . Strive to improve ser.vices, reduce costs, and encourage innovations in the delivery of sel'Vices. . Acknowledge that sel'Vices delivered through cooperative agr.eements do not always result in providing the public with reduced costs, Cities should: . Initiate discussions with state and other local units of government to identify bur.dens for taxpayers resulting from overlapping sel'Vices as well as opportunities for cooperation and collaboration, . Document and publicize efficient and effective ser.vice deliver.y, including use of mutual aid agr.eements and other intergovernmental collaboration, . Explore methods for improving ser.vices, reducing costs, and encour.aging innovative approaches to overcome barriers to intergovernmental cooperation. The League should: . . Encour.age cities and other units of local government to explore opportunities to negotiate which unit should be responsible to fund and deliver services or collaborate on service delivery when appropriate, . Provide technical and educational resources and opportunities for cities to overcome barrier.s to reaching cooperative agr.eements and/or consolidation with other local units of government, IMPROVING LOCAL ECONOMIES LE-l. Workers' Compensation Problem: Minnesota's workers' compensation has been identified by business advocatel1 as one of the primary impediments to business expansion and job creation in our state'.' Cities and their officials are concerned about the system's impact on economic development and on the direct cost to local government taxpayers of providing benefits to employees. Solutions: In cases where Minnesota is less competitive than neighboring states with . 6 League of Minnesota Cities regard to workers' compensation costs, the Legislature should act to adjust benefits, regulate insurance companies, or take any necessary action to put us in line with . neighboring states, . Minnesota's system can be made more efficient and less costly: the Legislature should act regardless of our comparative standing. . The State Department of Trade and Economic Development should develop a plan to assist local development officials in addressing the workers' compensation concerns of business people considering location, relocation, and expansion decisions, LE-2. Growth Management and Annexation Problem: Unplanned urban growth outside of city boundaries has a negative environmental, fiscal, and governmental impact for cities, counties, and state governments. Solution: Further urban growth outside city boundaries should be restricted and the annexation of urban land to cities should be facilitated, Specifically, the League recommends the following: . the preservation of natural resource areas and prime agricultural land should be . encouraged and the development of such land outside designated growth areas to be served by a city should be discouraged. . cities should be given broader authority to extend their zoning, subdivision, and other land use controls up to two miles outside the city's boundaries regardless of the existence of county or township controls, in order to ensure conformance with city facilities and services, . state statutes regulating annexation should make it easier for cities to annex developed or developing land within unincorporated areas which the annexing city has designated as a growth area, LE-3. Metropolitan Leapfrog Development Problem: Urban growth is also occurring outside the metropolitan governance area in a manner which might have a significant impact on metropolitan systems, somewhat encouraged perhaps by growth management controls adopted within the metropolitan area. . Solution: The legislature should study the impact of development moving outside the seven county metropolitan area as a reaction to Metropolitan Council growth management programs and require land use controls which reduce leapfrog development, . 1995 City Policies 7 LE-4. State-wide Planning Policy _ Problem: A renewed concern about urban development has resulted in a necessary review of . the existing framework for restricting or guiding development through local plans and controls adopted by local governments, and has led some to suggest that the answer lies in the adoption of a comprehensive state-wide planning process. Solutions: The League believes that the existing framework for restricting or guiding development primarily through local plans and controls adopted by local governments should not be substantially modified, however: . the state should provide additional financial and tecbnical assistance to local governments for voluntary, cooperative planning and growth management issues. . the state should clearly establish the public purposes served by existing state-wide controls such as shoreland zoning and wetlands conservation and fully defend and hold barmless any local government sued for a "taking" as a result of executing state land use policies, LE-5. State Development Strategy Problem: The state has not clearly acknowledged the valuable role cities play in developing . and maintaining the economic health of the state and the fInancial risks cities take in these efforts . Solution: A state development strategy sbould be established uy the Legislature and the Governor to promote job creation, redevelopment and prevention of blight and decay, pollution clean up, and provision of adequate bousing opportunities. In a partnership between the state and cities, cities sbould be given the autbority to locally implement the state's development policy, LE-6. City Cooperation With Counties and Schools in Economic Development Problem: Counties and schools frequently want to playa greater role in cities' development decisions . Solution: Cities should develop an economic development strategy in consultation with . counties and schools. The "review and comment" requirements of the current.tax increment financing law should continue to be used to educate and involve other local governments and local legislators about proposed development projects, Counties and school boards should respond to overtures for evaluation and participation, and should take advantage of all available informational opportunities. . 8 League of Minnesota Cities Because of the effect of decisions by counties and schools on city development activities, these boards should also confer with cities regarding their plans for capital and tax levy . decisions. LE-7. LGA/HACA Penalties for Using TIF Problem: The LGAlHACA aid penalties have resulted in fewer, smaller, cheaper, and less challenging tax increment financing (TIF) districts being created. Although the use of TIF generally improves the state's tax base and economic vitality, cities are now penalized for trying to create jobs, redevelop decay, or clean up pollution. Solution: The aid penalty is punitive and should be eliminated, "But for" tax increment financing, development, redevelopment, pollution clean up, and housing creation would not have occurred and benefitted the state's economy. The state does not impose the penalty on qualified housing and hazardous substance subdistricts, and these penalties should be removed on all other districts. . All economic development (manufacturing) districts should be exempt because they are necessary to attract new jobs to the state, and particularly to support the economic viability of smaller rural cities. . Hazardous substance subdistricts and soils condition districts are needed across . the state to clean up pollution to protect the state's environment and to create viable development opportunities within developed cities and should not be subject to any penalty, . Renewal and renovation districts should also not be penalized because they offer the best opportunity for proactive efforts to prevent blight and redevelop decaying urban areas, . The phased-in penalty on redevelopment districts restricts the ability of cities to address the problems of advanced urban decay and blighted neighborhoods, LE-8. Restrictions on Revenue to Pay LGA/HACA Penalties Problem: There are many restrictions on the sources of revenue available for cities to use to pay the LGA/HACA penalty that is imposed on most new TIF districts. Solution: If the LGA/HACA penalty is intended to reimburse the state for additional costs for the school aid program, state restrictions on the source of the "pen'alty" are not appropriate, There should be no limitations on the city's payment of the penalty; tax increments, developer participation, or other sources should be eligible. . 1995 City Policies 9 LE-9. Economic Recovery Grant Program Funding From LGA/HACA Penalty . Problem: The LGA/HACA aid penalty is preventing many valuable development and redevelopment efforts. Solution: If the state chooses to continue to impose a penalty for the use of TIF, these local funds should be contributed to the Economic Recovery Grant Program. These funds would then be available for cities across the state to retain businesses in the state and to pursue business looking to relocate from other states. LE-IO. State Funding for Economic Recovery Grant Program Problem: The Economic Recovery Grant program is not adequately funded. The state does not authorize an adequate slate of tools for local governments to assist job creation, redevelop blight and decay, and provide adequate housing choices. Cities are not well equipped to compete nationally and internationally for business development. Solutions: . Cities should be given authority for property tax abatements as another economic development tool. The precedent for abatements has already been established by . the "this old house" program, the contamination tax, and the enterprise zone program. In addition, Minnesota counties support authorization for an abatement program, . Information from the Minnesota Pollution Control Agency (MPCA) should be used to determine the remediation needs across the state to provide immediate guidance for the distribution of Contamination Clean-Up Grants. The state should commit the resources necessary to address the pollution that has been identified and acknowledge that this program otTers the best opportunity for clean up of non-Superfund sites, . The Economic Recovery Grant Program should be given twice its current funding and establish clear rules to govern its use. The state and federal funds that fund this program should also be spread over the year to help ensure that projects across the state have access to the grants. . The federal government should triple the current appropriation for the Community Development Block Grant Program, and should simplify the . application process and reduce the paperwork burdens. . Congress should remove the caps that have been placed on Industrial Development Bonds and acknowledge that the extensive eligibility requirements . now adequately limit their use. 10 League of Minnesota Cities LE-ll. City Involvement with Telecommunications Providers . Problem: Deregulation of telecommunications threatens to override local authority to govern public rights-of-way within cities for private development of the "infonnation superhighway" through neighborhoods and over city streets. . Solution: Cities should have the authority to require telecommunication providers to: . obtain permits and follow local standards for the use of local rights-of-way and property to lay wire, cable, or other facilities to carry voice, video, or data signals to locations within city corporate boundaries; . prohibit redlining and uphold nondiscrimination standards in the provision of telecommunications services at the local level; . support community access to voice, video and information services offered at the local level; . design of the local telecommunications infrastructure to meet community information needs, including community programming services; . compensate cities for the use of public rights-of-way from any provider of telecommunication services, including telephone and power companies, as well as . local cable operators. LE-12. Telecommunications as an Economic Development Opportunity Problem: Telecommunications providers may decide whether or not to serve the needs of cities regardless of size and location. This will restrict local economic development opportunities. Solutions: . Local businesses, schools and educational institutions, and government offices should have access to information technology and services that meet technical standards for signal quality at reasonable rates; . Cities should identify how information technology can strengthen local economic . activity, education, workforce training, health care, etc,; . Local units of government should work together to maximize effective use of information technology to assure that the local information infrastructure can . respond to the variety of needs at the local level, 1995 City Policies 11 ----- LE-13. Local Permitting Authority for Telecommunications Problem: City franchising authority is viewed as a barrier to competition in the . development of electronic information networks and telecommunications services. Solution Current city franchising authority should be replaced in favor of local permitting authority: . State and federal governments must develop and enforce minimum technical and connectivity standards and rate regulation in the absence of competition; . The state should license telecommnnications providers to ensure they have the fmancial, technical, and legal qualifications to provide proposed services; . The state legislature should develop legislation to protect cities' interests in the management of local public rights-of-way and restructure and simplify the regulatory framework for telecommunications service providers in the state, LE-14. Adequate Funding for Transportation Problem: Current funding for roads and for transit systems across all government levels in the state is not adequate. Solution: Minnesota should value, and adequately fund, all transportation systems in . the state, The state needs to provide an objective basis to determine the l'oIDplete needs of the road and transit systems, their present condition, and t!:.:!ir impact on the economic health of the state. This should include acknowledgement that delaying current expenditures will increase costs in the future. Cities support an increase in the gas tax and urge the legislature to institute additioual revenue sources that can be dedicated to transportation programs. Cities should receive revenues necessary to meet present and future transportation needs. If funding does not come from the state, cities should have funding options available to them to raise the dollars necessary to adequately fund roads and transit. With the exception of funding for the state patrol, all nontransportation programs should be funded from a source other than the highway user distribution fund. The revenues of the highway user distribution fund are collected from transportation users and should be dedicated to transportation-related services, . LE-15. Turnbacks of County and State Roads Problem: As road funding becomes increasingly inadequate, more roads are being "turned back" to cities from counties and the state. . 12 League of Minnesota Cities Solution: Turnbacks should not occur without direct .funding or transfer of a funding source, A process of negotiation and mediation should govern the timing, funding, and . condition of turned-back roads, City taxpayers should receive the same treatment as township taxpayers, The requirement for a public hearing, standards about the conditions of turn backs, and temporary maintenance funding should also apply to county turnbacks to cities. At a minimum, proposed roads to be turned back to a lower government level should be brought up to the standards of the receiving government or should be compensated with a direct payment, Direct funding should be provided for smaller cities that are not provided with turnback financing through the municipal state aid system, LE-16. Cooperation Between Counties and Cities Over County Roads Within Cities Problem: Some counties want increased control over county roads that lie within city boundaries. Solution: A formal system of mediation should be implemented to help resolve technical and aesthetic decisions about county and county state-aid roads within cities, A negotiated system of review will offer both governments the opportunity to produce better road projects. Local city and county officials should use available opportunities for alternate dispute resolution of the issues. Universal arbitration by unaffected parties . should not supersede local authority, LE-17. State Aid for Roads in Cities Under 5,000 Problem: Cities under 5,000 population do not receive any nonproperty tax funds for their collector and arterial streets. Solution: State statute should be modified to encourage cooperation and improved transportation systems by allowing contiguous cities that jointly represent a combined population of 5,000 or more to be eligible for Municipal State Aid (M,S,A,), Participating cities would enter into a formal joint powers agreement and establish a joint budget that would be governed by a board of elected officials. Cities that participated in this joint entity would not be required to undertake any formal consolidation activities. Cities under 5,000 population that were not eligible for M.S.A. through this cooperative agreement practice should be able to use county municipal accounts and the. five percent account of the highway user distribution fund. Uses of county municipal accounts should be statutorily modified so that counties can dedicate these funds for local arterials and collector streets within cities under 5,000 . population, In addition, the five percent set-aside account in the highway user 1995 City Policies 13 -------- _____ __u____ _ --- ._. _.".u.___ distribution fund should be used to meet this funding gap. . LE-18. State Aid for Urban Road Svstems . Problem: Current rules governing municipal state aid expenditures are restricting the efficient use of these funds and do not adequately acknowledge the constraints of road systems in urban city environments. Solution: Rules affecting the municipal state aid system need to be changed to acknowledge the technical and practical restrictions on construction and reconstruction of urban road systems. New municipal state aid design standards should not apply to reconstruction of existing state aid streets that were originally constructed under different standards, Future changes to state aid rules should improve the balance of elected officials and engineering professionals in the decision-making process. LE-19. Tax Policies to Encourage Housing Problem: State and federal tax policies have, in some instances, limited construction of housing that is affordable to persons with very low and moderate incomes. Solution: Tax policy should encourage production and increase the supply of affordable . housing: . remove the state sales tax on building materials for production of dlulti-family rental housing units for which the Minnesota Housing Finance Agency and/or local housing and redevelopment authorities have provided assistance; . provide additional state funds to increase the supply of housing in locations where the local housing real estate market discourages construction of housing to meet local needs, including added funding for the state Affordable Rental Housing Investment Fund; . support federal Fair Market Rents (FMRs) at a level sufficient to make affordable rental housing widely available. LE-20. State Programs to Encourage Housing . Problem: State programs to increase the supply of affordable housing outside certttal cities are not well funded. Solution: To encourage builders to provide affordable honsing outside central cities . funding should be increased for: 14 League of Minnesota Cities - . the Community Rehabilitation Fund to assist cities to design programs to meet . the local need for affordable single and multi-family housing; . the Homeownership Assistance Fund to provide for downpayments for low and moderate income families to purchase their own homes; . technical assistance to cities to analyze local housing conditions and the need for incentives, set-asides or other methods to encourage development of housing to serve employers contemplating business expansion or construction of new facilities and increasing employment opportunities; . credit enhancement assistance offered by the Minnesota Housing Finance Agency; . construction financing assistance to encourage local lenders to participate in family housing development, IMPROVING FISCAL FuTuREs FF -1. Local Government Aid . Problem: Despite the 1991 dedication of sales tax revenue to the Local Government Trust Fund, subsequent legislative actions substantially reduced the revenue available for increases in city property tax relief programs such as LGA and HACA. Although the LGA inflation index established by the 1994 legislature will ensure modest growth in the LGA appropriation, it will only maintain the program at a constant dollar level. This will not reverse the trend toward increased city reliance on the property tax and rapid property tax growth. Solution: The implicit price deflator index should continue to be used to maintain LGA at a constant, inflation-adjusted level. In addition, lawmakers should provide additional state resources for further increases in LGA to reverse the rapid growth in the reliance on the property tax. FF-2. HACA Growth . Problem: Homestead and Agricultural Credit Aid for cities does not increase as -the number of benefited properties increases. As a result, property tax relief for new parcels is actually provided by shifting taxes to other property owners. In addition, the property tax relief provided through HACA is not adjusted to keep pace with inflation. . Solution: The household growth adjustment should be reinstated and an inflationary 1995 City Policies 15 - adjustment similar to the LGA index should be established for future city HACA distributions. . FF-3. Transfers of LGA/HACA to Schools Problem: Past shifts of city LGA and HACA to schools provided only imaginary relief from rapidly rising school property taxes. Any additional shift of city LOA and HACA will likely have a similar impact on future school property taxes. Also, new shifts will increase the tax rate disparities between cities and townships and irreparably damage the equalization benefit of LOA and HACA. Solution: Any increase in the state's share of school revenues should come from sources other than further transfers from city property tax relief programs. FF-4. Levy Limits Problem: In the past, levy limits have proven to be an ineffective and inefficient way to limit property tax growth. Control of property taxes through the local budget process and taxation hearings provides a more effective method of oversight. Solution: Levy limits should Dot be imposed on city property taxes, . FF-S. Levies on Market Value Problem: Applying new referenda levies to market value, rather than tax capacity, shifts the burden of these property taxes to homestead properties. Solution: All property taxes should be based on the tax capacity classification system. The statutes that require newly approved referenda levies to be applied to market values should be repealed, FF-6. State Deductions from LGA Problem: State administrative costs are deducted from the LOA appropriation. This reduces the property tax relief provided by LOA and creates hidden appropriations for state agencies. . Solution: All appropriations that fund state operations from LGA resources should be repealed, . 16 League of Minnesota Cities ~---- - FF-7. Payments for Services to Tax Exempt Property . Problem: Taxable property in many cities is being acquired by non-profit and government entities. Converting the property to tax exempt status can lead to a serious tax base erosion without any corresponding reduction in the service needs created by the property. " Solution: Cities should be allowed to coDect payments in-lieu of property taxes or special assessments from non-constitutionally exempt property owners, " FF-8. Delinquent Property Tax Penalties Problem: Although city finances are affected by property tax delinquencies, cities do not receive any associated penalties and interest on these delinquencies. Penalties and interest are split evenly between counties and schools. Solution: Cities should receive their pro-rata share of all penalties and interest coDected on delinquent property taxes. FF-9. Reporting Requirements Problem: Budget and financial reporting requirements imposed on cities by the state often . result in duplication and additional costs. Solution: Additional requirements for reporting and advertising fmancial and budget information should be carefully weighed to balance the validity of the state's need for additional information with the costs and burdens of compiling and submitting this information. In addition, all state agencies should be aware of the information already required by others to avoid duplication of reporting requirements. FF-IO. Truth-in-taxation Problem: The Legislature has mandated how property tax relief is calculated on tax statements. These calculations have no relationship to actual local receipts for Homestead , and Agricultura1 Credit Aid. . Solution: In the spirit of real truth-in-taxation, property tax statements should accurately reflect the actual amount of HACA benefiting each individual property owner. . " . 1995 City Policies 17 -------------- ------ ------------ ----------------------------------- This policy was discussed and sent on to the membership for approval without a . recommendation from the Legislative Committee. FF-ll. Alternative Local Revenue Sources Problem: State law currently prohibits local units of government from imposing local income or sales taxes unless specific authority is granted, The only generally available source of tax revenue for cities is the property tax. Unfortunately, taxpayer discontent with the property tax has recently reached high levels which has made financing city services with the property tax more difficult. The availability of non-property tax revenue sources would lessen the reliance on the property tax and also allow cities to fInance services and/or facilities that benefIt a broader population. Solution: Lawmakers should acknowledge cities' need for alternative revenue sources and should provide local authority for additional taxes and/or fees. . , # ." . 18 League of Minnesota Cities CITY OF ARDEN HILLS . 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112.5794 October 14, 1994 Ms. Linda Smith, Manager Northridge Emerald Inn 1115 Red Fox Road Arden Hills. ivlN 55111 Re: Managing and Operating Procedures Dear Ms. Smith: The City of Arden Hills has received distressing reports regarding the management and operating procedures of the Emerald Inn. It has come to our attention that management and staffhave been tit disregarding, possibly unknowingly, City Ordinances and State Statutes by allowing on site underage alcohol consumption. The allowing of underage consumption of alcohol, gambling, prostitution and other illegal activities could place you and the Emerald Inn in violation of both State and City licensing laws. It also increases Emerald Inns and your degree of liability should anything happen while these activities are occurring and it is found that management and/or staff knew oilor allowed these types of activities to continue. A review of past sheriff's reports and interviews with assigned deputies indicates that positive management changes must be put into effect to correct this situation. Once you have established the necessary changes a copy of this should be forwarded to the City of Arden Hills. At this time I am placing Emerald Inn into a review status and will be monitoring activities happening at this location along with how management is responding to illegal activities that occur at the hotel. Should incidents continue to happen at the Emerald Inn and negligence is found or reported about management or staff: further measures will be pursued including the suspension and/or revocation of your State and City business licenses along with criminal charges being filed against all involved. - PHONE: 1612J 633-5676 . FAX 16121 633-7839 The City of Arden Hills takes these incidents seriously and your utmost attention to this matter . should be given. If! can answer any questions on this marter, please call me at the City offices 633-5676. Sincerely, ' jJ~~ David W. Kriesel Code Enforcement Officer cc: Terrance Post, Interim City Administrator Brian Fritsinger, Community Planning Coordinator Greg Engfer, Ramsey County Sheriffs Deputy tit - North Suburban Access Corporation . North Suburban Cable Commission . 950 Woodhill Drive. Roseville. MN 55113 6121481.9S54lCTVINSACI 6121482-1261 (NSCCI ll,a:\"'o'i "" ..."".,.tlr 'i~ 'fl!.le"; ~ i 0 C G> f\oi-t~ ,"--," NEWS RELEASE NEWS RELEASE NEWS RELEASE October 26, 1994 Contact: Joan Gerten FOR IMMEDIATE RELEASE 481-9554 GET CITY ELECTION RESULTS LIVE ON CHANNEL 33 North Suburban residents are urged to vote November 8 and then watch local election results live beginning at 8:30 pm on Channel 33, CTV North Suburbs will report City, School Board and local Legislative . election results as the votes are tallied in the cities of Arden Hills, Falcon Heights, Lauderdale, Little Canada, Mounds View, New Brighton, North Oaks, Roseville, S1. Anthony and Shoreview. Programming will continue until all cities report. Arden Hills This is the third year CTV has provided this important service to our Falcon Heights Lauderdale community. Last year CTV had city results available to our local viewers long Little Canada Mounds View before the network stations. New Brighton North Oaks Channel 33 coverage of local elections is produced by community RoseviUe St. Anthony volunteers and CTV staffers. I f you would like to volunteer to help report Shorelliew election results in your city, call Joan at 481-9554. . .30 -