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Home My WebLink AboutCCP 11-14-1994 ~~~ -- . AGENDA ARDEN HILLS CITY COUNCIL MEETING NEW BRIGHTON COUNCIL CHAMBERS MONDAY, NOVEMBER 14, 1994, 7:30 P.M. 7:30 PM 1. Call to order/roll call 2_ Appointment of Council member-elect Susan Keirn to fill vacant council seat 7:35 PM 3. Agenda adoption 7:35 PM 4, Approval of minutes a. October 31, 1994 Council Meeting b. November 9, 1994 Special Council Meeting 7:40PM 5. Consent Calendar a_ Approve participation in NYFS State grant application b, Approve engagement letter with Abdo, Abdo & Eick for year-end audit c. Approve Ashbach Construction pay estimate #2 d Approve Claims/Payroll i . 7:45 PM 6_ Public comments 7:50 PM 7_ Unfinished and New Business. a, Ordinance No. 301 - Amendments to Zoning Ordinance concerning dog kennels b. Resolution #94-60 - Adoption of certified annual delinquent utilities, c. Participation in Fire Department 911 State Grant application 8:45 PM 8, Administrator Comments 8:50 PM 9, Council comments 9:00 PM 10. Adjourn The above times may vary depending upon length of issue discussion. . . CITY OF ARDEN HILI.S MEM:lR1lNlU! DATE: NavaIi:ler 10, 1994 TO: Mayor and Cctmcil FRCM:@erraIlce R. Post, Acting City Administrator SUBJECT : NavaIi:ler 14, 1994 Cctmcil Meeting Packet Notes ADpointlll2llt of CouncilTlR!1bP.r-Elect to Fill Vacant Council Seat A letter on the subject by City Attorney Filla is enclosed for your review . Mr. Filla's letter =tains a number of procedural rrotion options to accarplish the objective of seating Councilrrember-elect Keirn. l\pproval of Minutes Minutes frcm the 10/31/94 regular Council meeting and the 11/9/94 special Council meeting are provided. This is the Council's first . opportunity to review these docuIrents. Consent ('..:llpnn;::)'t'" A. Awrove particimtion in NYFS Grant !\pt>lication Background information was provided in the packet notes for the week ending 11/4/94. This grant application to the Board of Innovation & Cooperation requires specific approval of each applicant agency. It is a $100,000 service sharing grant that will l:;e used to equip the Youth Activity Center position at NYFS's new facility on Lexington Avenue in Shoreview (old IMC building) . Staff reccmrends Council approval to becane a co- applicant on this grant application. B. l\pprove Engagement Letter with External Ann; tor 'TIle City'S outside auditor, Ab:b Ab:b & Eick, has prop:lsed the terms of engagement to perform a financial audit for the year ending December 31, 1994. The prop:lsal is for $7795 versus a budgeted arrount of $7500. Staff recomrends approval of the terms of the engagement letter. C. Awrove A..c;hbach Construction Pay Estirrate 112 'TIle 1994 pavement rranagement program contractor has subTiitted a . request for payment in the arrount of $100,410.06 (with $5,284.73 ~- ------- ----~.- - -- (5%) in retainage) . Staff has reviewed the pay request and . reccmnends authorizing the funds for payrrent. D. Claims and Payroll Claims totaling $51,915.43 (excluding the Ashbach Construction payrrent) and payroll #22 are requested for approval. Unfinished and New Business A. Ordinance No.301 - Zoning Ordinance J\m'>..ndments Staff reccmnends adoption of this ordinance as a procedural follow-up to action previously taken by the Council at the 10/31/94 Council Meeting c=eming the approval of planning case #94-25. B. Resolution #94-60 Certified Ann""" D=liIlq\lent Utilities Staff reccmnends approval of this resolution to authorize the use of tax certification as the collection method for these identified delinquent utility accounts. As a point of reference, in 1993 and 1992, the City certified $19,366 and $18,796 respectively. . C. Participation in Fire Denartment 911 System EnhanCerrEIlt Grant Background rraterials were sent to Council under separate cover with packet notes for the week ending 11/4/94. The Lake Johanna Vollll1teer Fire D=partment (LJVFD) Board has not had a chance to review this application and indicate support or lack of support. Staff review of the application identifies several deficiencies in identifying the costs/benefits of what, in its present fom, is a very conceptual p=ject. 'It is for these and other reasons that staff does not support the City of Arden Hills being a co- applicant of this grant application at this time. Other Items As a rratter of item closure, Mr. Frits:i1Jger has provided a SUYVeyor' s confi:rnation that the Cottage Villas buildings are correctly sited per the plan prints. . JL.:', 01'1 LlLJ\..,JU:' rJ\.-I.m OCJ\UlQ.-li' .11-1U-;:J-i: , u .Lllr:lI ,n:'ICJ\~I' rlUllJI or:.JtU9IA..... OIL QLlu /OLl~.~ Lf u Warrt."'n t:.. Pererson PETERSON Sllit(~ 10U Jerom<: r. Filla .. ... , 'HI FiiI"t Fi Ith Street lXlnJet Witt fram f'AAMi. BERGMAN Sr, Paul, MN ~r;IOI-1197 Clenn A. Belgm.ln 16121 291-89,5 Inh" Mieh~p'l Miller .~l.".-''''''.''''''.__''''''''____''''. TimOthy I. Hak..cu" \(JIII LJ.!S-I'/:,;l.faCSlmile . Michael T. O~"p. Kcnfl,etn A. AmdQhl M~vin J, Silver. Of Counsel November 10, 1994 Terry Post Finance Director City of Arden Hills 1450 west Highway 96 Arden Hills, MN 55112 BY FACSIMILE RE: Counc~l Vacanc~es Our F~1e No.: 10450/940001 Terry: It is my understanding that when former Mayor Sather reaigned. the City Council accepted his resignation and declared a vacancy in the office of Mayor. The vacancy has never been effectively filled by a Council appointment. Instead. Council Member Probst. as the "Acting Mayor". has been performing the duties of the Mayor but he has not resigned his position as a Council Member. . Besed upon the election results, you have asked 1f tnere 1s some way to allow Council Member Elect Susan L. Keim to begin serving as a Voting Council Member before January 1. 1995. I would suggest the follOWing procedure: 1. Council Member Probst shOUld resign as a Council Member and the Council should declare a vacancy in the Probst Council Seat. 2. At this point. there would be a vacancy 1n the Off1ce of Mayor and a vacancy in the Council Seat formerly held by Council Member Probst. 3. The three remaining Council Members could then take two separate actions: a. First. Mr. Probst could be appointed to fill the vacancy in the Office of Mayor for the remainder of former Mayor Sather's term. b. Second. the newly appointed Mayor Probst and the remaining three Council Members could appoint Council Member Elect Susan L. Keim to serve the remainder of the term for the Council Seat formerly held by Council Member probst. . .,,~:,\.. '\"'.III"'~'.lV I,..\W :'1'~("lA.t.l:-.I, '_I.,'Jll"Ii,' l'~ n Iii I.:L^'- I'_'{('~H"TV 111,,,", ':"':.IW)N ')1"""1" '-lINN, '':I),,,, ":""",,, r.....i.' ...",'".(',t"IA,"""\N --------------- --- SENT BY:PETERSON !'RAM BERGMAN :11-10-94 : 5:32PM :PETERSON fR.lc~ BERG1lfA~ 612 633 7839:# 3/ 3 Terry Post . November 10, 1994 Page 2 Through this process, the City could fill the offices On the City Council for the remainder of 1994 and in a manner consistent with the election results of November 8, 1994. On January 1, 1995, or at the first Council Meeting fOllowing that date, the newly electGd members WOuld assume their elected offices_ If you have any questions, please contact me. Very truly yours, i'~"7J ~~4-' ~-... arome P. Filla JPF(bap ) -~. . . , ~Of,,~ ; CITY OF ARDEN lULLS COUNTY OF RAMSEY . RESOLUTION NO. ql\ -10 \ A Resolution declaring a vacancy in the Council Sea~ held by Council Member Dennis Probst. WHEREAS, Council Member Denn1.s Probst has ~endered his res1.gnation as a Council Member for the Ci~y of Arden Hills; and WHEREAS, the Arden Hills City Council would like to formalize l.ts prior act1.on in accep~ing the resignation of Council Member Dennia Probst and in deClaring a vacancy in the Council Seat formerly held by Council Member Dennis Probst; NOW, THEREFORE, BE IT RESOLVED that the Arden Hills City Council hereby accepts the res1.gnation of Council Member Dennis Probst and declares a vacancy in the office of Council Member for the CounCil Seat held by Dennis Probst. DATED: Beverly Aplikowski Acting Mayor ATTESTATION: . Terrance R. Post, Acting City Administrator . , . CITY OF ARDEN HILLS COUNTY OF RAMSEY . RESOLU'l'ION NO. qL\- .:..fD1.. A Resolution relating to the appointment of Dennis Probst as Mayor of the City of Arden Hills. WHEREAS, the Arden Hills City Council previoUSly accepted the resignation of former Mayor Thomas Sather and declared a vacancy in the Office of Mayor: and WHEREAS, the Arden Hills City Council would like to formalize i.ts prior acrtion in appointing Dennis Probst to fill the vacancy in the Office of Mayor of the City of Arden Hills. NOW, THEREFORE, BE IT RESOLVED, that the Arden Hills City Council hereby appoints Dennis Probst to fill the vacancy in the Office of Mayor for the City of Arden Hills until such orfice is filled in January, 1995, as a result of the elections of 1994. DATED: Beverly Aplikowski Acting Mayor ATTESTATION: . Terrance R. Post, Acting City Administrator . ----- -- --.- . CITY OF ARDEN KILLS COUN'l'Y OF RAMSEY . RESOLUTION NO. <\4 - t,3 A Resolution relating to the appointment of Susan L. Keim as a Council Member for the City of Arden Hills. WHEREAS, the City Council has previously declared a vacancy in the Council Seat formerly held by Dennis Probst. NOW, THEREFORE, BE IT RESOLVED, that the Arden Hills City Council hereby appoints Susan L. Keim to fill the vacancy in the Office of Council Member for the City of Arden Hills until such office is filled in January, 1995, as a result of the elections of 1994. DATED: Beverly Aplikowski Acting Mayor ATTESTATION: Terrance R. Post, Acting City Administrator . . . c MINUTES . CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING OCTOBER 31, 1994 7:30 P.M. . NEW BRIGHTON CITY HALL CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, Dale Hicks and Paul Malone. Also present were: Acting City Clerk Administrator/City Accountant. Teny Post; Community Planning Coordinator, Brian Fritsinger; Park and Recreation Director Cindy Walsh; Animal Control Officer Rick Ruzicka and Recording Secretary, Ruth Mclaurin. ADOPT AGENDA . Acting Clerk Administrator Post added agenda 6. a) Planning Case #94-25; Zoning Ordinance Amendment. MOTION: Malone moved and Hicks seconded a motion to adopt the agenda for the October 31, 1994 City Council meeting as revised. The motion carried unanimously (4-0), APPROVAL OF COUNCIL MINUTES. SEPTEMBER 26, 1994 AND OCTOBER 10, 1994 REGULAR COUNCIL MEETINGS September 26, 1994 Page 7: Conncilmember Malone indicated clarification in paragraph nine, the first sentence to read: Malone indicated rel!arding- the curb cut onto Old Snelling Avenue. he would like to see T.H. 96 in the manner in which it was ori~nallv proposed. October 10, 1994 . ~Et'l HILLS CITI COUNCIL - OCTOBER 31. 1994 2 . Page 4: Acting Clerk Administrator Post indicated under Lawrence Rust Nuisance Abatement, the last sentence At should be replaced with Since. Page 6: Acting Clerk. Administrator Post would like to add to the second paragraph: but the proiect would be supported if Shoreview showed interest. MOTION: Hicks moved and Aplikowski seconded a motion to approve the minutes of the September 26, 1994 and October 10, 1994, regular City Council meetings as corrected. The motion carried unanimously (4-0). CONSENT CALENDAR A. Extension of Preliminary Development Agreement B. Resolution #94-54, Prioritization of Proposed Legislative policies. C. Resolution #94-55, Distribution of Benefits from additional LJVFD Revenue. D. Resolution #94-56, Designating Election Results Canvassing Meeting. . E. Resolution #94-57, Appointing Highway 96 Task Force Members. F. Authorization to Expend Funds for Perry Park Project Funding Materials. G. Receive and Accept Resignation of City Administrator. H. Resolution #94-58, Appointment of Deputy Clerk. I. Resolution #94-59, Designating Corporate Authorization. J. Authorization for Salary Augmentation of Acting Clerk/Administrator. K. Claims/Payroll. MOTION: Hicks moved and Aplikowski seconded a motion to approve the Consent Calendar as presented, and authorize execution of all necessaxy documents contained therein. The motion carried unanimously (4-0). PUBLIC COMMENTS Mayor Probst gave anyone who wished to speal( at this time an opportunity to come forward. No one at this time wished to speal(. UNFINISHED AND NEW BUSINESS . ARDEN HILLS CIlY COUNCIL. OCTOBJ3R 31, 1994 3 . PlANNING CASE #94-25; ZONING ORDINANCE AMENDMENT Planning Coordinator Fritsinger briefly reviewed the changes that would be made to the Zoning Ordinance. Planning Coordinator Fritsinger indicated these ordinance changes were related to the revisions proposed to Chapter 5, Animals & Pets, of Arden Hills Municipal Code. The changes would be: 1. VI, G, 7(b) "Up to four (4) domestic animals, excluding birds and fish are permitted in any dwelling unit, but without a residential dog kennel license not more than two (2) may be dogs. Up to three (3) doges are allowed with a residential do\! kennel license. Dog enclosures may be located only in a rear yard in all zoning districts. 2. II, D (39) Dog Kennel. Commercial, A structure specifically designed and . commercially used for the harboring of three (3) or more dogs that are more than three ill months old. 3. II, D (40) Dog Kennel, Residential. A structure specifically desi\!'Iled and residentially used for harboring of up to three (3) that are more than three (3) months old. 4. V, E (Land Use Chart) Dog Kennel, Commercial MOTION: Malone moved and Hicl(S seconded a motion to approve revisions to the Zoning Ordinance; Chapter 5, Animal & Pets, of Arden Hills Municipal Code. The motion passed unanimously (4-0). Councilmember Aplikowski indicated perhaps the ordinance was too restrictive. ADOPTION OF ORDINANCE NO. 300; REGULATION OF DOGS, CATS, AND . WILD ANIMALS ARDEN HILLS CITY COUNCIL. OCTOBER 31. 1994 4 . Planning Coordinator Fritsinger briefly reviewed the Ordinance relating to the regulation of dogs, cats, and wild animals. This ordinance is the result of discussion held this past year to address change to Chapter 5 of the Arden Hills Municipal Code. Planning Coordinator Fritsinger indicated due to the number and type of changes proposed, the City Attorney has suggested the Chapter 5 be repealed and Chapter 5.5 be added. 1bis allows the City to revise the ordinance and also that it may be redesigned as well as adding new language. Planning Coordinator Fritsinger indicated the changes proposed by staff are those which were discussed at a City Council worksession on July 21, 1994. The major changes are as follows: 1. Kennels Article 2 now addresses both commercial and residential dog kennels. The residential dog kennel license is not required for those individuals who have an actual dog kennel. A separate license is required for those individuals who have a dog kennel. The residential dog kennel license is required for . individuals who desire to have 3 (three) dogs in a dwelling unit. Currently only 2 (two) dogs are allowed per dwelling unit. 2. Definitions Several new definitions were added to address various parts of the chapter. 3. Diseased/Vicious DOl!:s The Council may recall that the MN Council of Dog Clubs had expressed concerns about our definition of a diseased dog, Subsequently, the organization provided a lengthy rabies ordinance to address this issue. }.5 staff reviewed this with the local Animal Control Officer, City Attorney, and League of .Minnesota Cities, all agreed that the existing sections of the ordinance were adequate to address these areas. The Council should note that staff has separated disease dog and vicious dog in the proposed ordinance. 4. Minor Layout or Verbial!:e Chanl!:es . , ARDEN HILLS CITY COUNCIL - OCTOBER 31, 1994 5 . There are substantial changes to the layout and language of the ordinance as recommended by the City Attorney. These changes do not alter the intent of the ordinance. Planning Coordinator Fritsinger noted some specific changes to the ordinance. Planning Coordinator Fritsinger indicated under Section 5.5.6 the changes are to remain and not be deleted. Planning Coordinator Fritsinger indicated under Section 5.5-20 item C should be added, stating: No oerson shall construct a commercial or residential dog kennel without first obtaining a license. Councihnember Hicks clarified adopting Ordinance 300, deletes Chapter 5 and replaces it with modified Chapter 5.5. Planning Coordinator Fritsinger indicated this to be true. MOTION: Hicks moved and Malone seconded a motion to approve adoption of Ordinance #300; Regulation of Dogs, Cats and Wild Animals. . Dr. Jerome Vanek, M.S., D.V.M., wished at this time to comment regarding the ordinance. Dr. Vanek indicated he has been involved in designing a model ordinance regarding diseased animals. Dr. Vanek wanted to clarify that the only way to diagnose rabies in an animal is to kill the animal and exam the brain. So, in reference to Section 5.5-1 (h), Dr. Vanek suggested the words "rabies" and "other" be removed so the section would read Diseased Dog shall mean any dOl[ which has been found to be infected with any disease which may create a public safety risk. Dr. Vanele then referred to Section 5.5-9 (a), he indicated there is no reference to what will happen after I 0 days, his suggestion was to add clarification of what will happen after 10 days. Dr. Vanek referred to Section 5.5-9 (b), he indicated this should be specific to domestic animals, some animals can not be diagnosed in 10 days, such as ferrets, skunks .and various other animals. Dr, Vanek felt if the animal was not a dog or cat the animal control agency should have the right to dispose of the animal immediately. Dr. Vanek referred to Section 5.5-53, he indicated vaccine expiration dates continue . to vary based on new products, he felt setting a time limit would cause undue bRPEN HII,.LS CITY COUNCIL - OCTOBER 31. 1994 6 . vaccination repetitions or leave a door open for noncompliance. Dr. Vanek reconunended changing the sentence to read: ". . . that the domestic animal has current rabies vaccination coverinl: entire license period." Dr. Vanek indicated this would be also true for Section 5.5-54. He reconunended the change to read: ". , . rabies vaccination tag indicates current vaccination protection and not to expire prior to license renewa1." Dr. Vanek indicated he is more than willing to help staff review and adjust any specific information contained in the ordinance and he thanked the Council for the opportunity to speak. Planning Coordinator Fritsinger indicated similar review would be made at time of codification and would be referred to the State Agency in charge at the time. Dr. Vanek indicated an agency may never be designated, and encouraged the City to use experts that are available and willing to help with the definitions and verbiage of the ordinance. . Mayor Probst inquired if staff took any exceptions to the suggestions Dr. Vanek presented. Planning Coordinator Fritsinger indicated concurrence with the suggested changes. Councilmember Malone reviewed the proposed changes and indicated perhaps in Section 5.5-9 (b) if the word domestic be added that would clarify the type of animal. Councilmember Malone indicated the changes would allow the Animal Control Officer more discretion in dealing with diseased animals. Councilmember Hicks indicated regarding Section 5.5-9 (a), it should be added After 10 days veterinarian shall exam the animal and mal<.e recommendations based on results of the examination. Councilmember Hicl<.s inquired if Council would like him to withdraw his motion until further clarification can be made or does Council concur staff can further clarify verbiage based on motion. Councilmember Malone indicated a willingness to move on with staff making further . adjustments. . . ARDEN HILLS CITY COUN.ol- . OCTOBER 31, 1994 7 . Councilmember Aplikowski indicated rewording of paragraph regarding 10 day quarantine is necessary, as long as this is done, she agrees to move on with approval. Councilmember Hicks indicated current motion states with revisions, this would also cover any additional verbiage changes resulting from Dr. Vanek's discussion points. Motion was carried unanimously (4-0). RESOLUTION #94-49; ANIMAL AND PET FEES MOTION: Malone moved and Aplikowski seconded motion to approve Resolution #94-49; Animal and Pet Fees. Motion passed unanimously (4-0). METRO EAST DEVELOPMENT PARTNERSHIP Planning Coordinator Fritsinger briefly reviewed the request of MEDP that the City of Arden Hills pledge to be a member for the next two years. Planning Coordinator Fritsinger indicated the cost of this membership is $1,000 per year, or a total cost of . $2,000. Planning Coordinator Fritsinger indicated this cost would be for the 199511996 budget. MOTION: Hicks moved and Malone seconded motion to approve the expenditure of $1,000 for membership to the MetroEast Development Partnership. Motion passed unanimously (4-0). RAMSEY COUNTY ADMINISTRATIVE FEES ON SPECIAL ASSESSMENTS Acting Clerk Administrator Post indicated the 1993 legislature added Minnesota Statutes 429.061, subd. 5 which provides in part that "... a municipality shall pay to the county auditor all administrative expenses incurred by the county under subdivision 3 for each special assessment of any local improvement certified by the municipality to the county auditor." Acting Clerk Administrator Post indicated Ramsey County is proposing a fee of $2.50 per assessment per parcel per year if the county maintains the assessment rolls. The estimated charge to Arden Hills for 1995 is $928 (based on the count of active assessments as of 8/18/94). . . . ARDEN HlJ"LS CITY COUNCIL - OCTOBER 31. 1994 8 . MOTION: Malone moved and Hicks seconded a motion to authorized expenditure for County Administrative Fees on Special Assessments. Motion passed unanimously (4-0). DISCUSSION OF SEARCH PROCESS FOR VACANT CITY ADMINISTRATOR POSITION Councilmember Malone indicated an ad has been placed in the Minneapolis Star and Tribune. Councilmember Malone suggested perhaps a rating system could be established for applicants and then a subcommittee established to review applications. Mayor Probst concurred with the idea of a subcommittee and suggested this item could be discussed at length at the next worksession. ADMINISTRATOR COMMENTS Acting Clerk Administrator Post indicated a few items: a. Lawrence Rust nuisance abatement has not yet been issued due to . technical problems, but will be issued as soon as possible. b, ISD 623 did not provide safety packet insert materials, so they did not go out with the third quarter utility billings. c. Lift station maintenance historical cost summary is available for Council review at their discretion. d. Mr. Dale Noyed has suggested a city risk management operational audit. Staff is evaluating the cost!benefits of this recommendation. e, The Ramsey County 1995 Sheriff Contract has been revised upward by approximately $1800 to reflect a bargaining unit settlement with 911 radio operators. f. The Sheehy land donation is not yet finalized and will be presented to the Council when title documents are perfected. COUNCIL COMMENTS . - . . . ARDEN HILLS CITY COUNCIL - OCTOBER 31, 1994 9 . Councilmember Hicks indicated he will attend the Planning Commission meeting on Wednesday November 2, 1994. Councilmember Hicks requested itemization of consent agenda items in the minutes. Councilmember Malone indicated the pay plan would need to be discussed at the worksession. Mayor Probst indicated this item would need to be brought to closure by the end of December. Councilmember Malone asked that because of the purchase of the new trailer, will we be selling the old one. Parks and Recreation Director Walsh indicated the City is in the process of selling the old trailer. Councilmember Aplikowski indicated she will attend the November 3, 1994 AMM Dinner. Councilmember Aplikowski indicated monthly statements of police activities are interesting to her and she would like to receive them. . Mayor Probst indicated the itemization of consent agenda items should begin with tonight's meeting minutes. Regarding seating the new councilmember, Mayor Probst indicated he will not be available next Wednesday and asked Councilmember Aplikowski to contact the new councilmember regarding the meeting on November 14, 1994. Mayor Probst noted he received a letter from MN/DOT stating they will only notify the City of activities that are within the City of Arden Hills regarding wetlands. MOTION: Malone moved and Hicks seconded a motion to adjourn the meeting at 9:00 p.m. The motion carried unanimously (4-0). Dennis P. Probst Terrance R. Post Mavor Acting Clerk Administrator . . . . , aRDEN HILLS CITY COUNCIL - OCTOBER 31, 1994 ill . NOTICE OF MEETINGS The next regular Council meeting will be held November 14, 1994, at 7 :30 p.m., at the New Brighton City Hall. . . . MINUTES CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING NOVEMBER 9, 1994 5:00 PM - CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Acting Mayor Aplikowski called to order the Special City Council Meeting at 5:15 PM. The roll being called, the following members were present: Councilmembers Dale Hicks and Paul Malone. Absent was Mayor Dennis Probst. Also present were Acting City Administrator Terrance Post, Election Coordinator Kim Moore-Sykes and Councilmember-elect Susan Keirn. ADOPT AGENDA Malone moved and Hicks seconded a motion, to adopt the agenda for the Special City Council Meeting. Motion carried unanimously (3- D) . CANVASS ELECTION . Malone moved and Hicks seconded a motion, that Council certify canvass of the November 8, 1994 Municipal Election as submitted declaring Dennis R. Probst as Mayor for a four (4) year term, and Dale R. Hicks and Susan L. Keirn as Councilmembers for four (4) year terms. Motion carried unanimously (3-0) . ADJOURNMENT Malone moved and Hicks seconded a motion, to adjourn the meeting at 5:30 PM. Motion carried unanimously (3-0) . Terrance R. Post, Beverly Aplikowski, Acting City Administrator Acting Mayor m:\admin\kim\94-cnvsg.min . .. AI?lX) . October 3, 1994 CERTIFIED PUBLIC ACCOlJ1\TANTS AND CoNSULTANTS :"1.:'; :'-.) Mr. Terry Post, b'i~G; c - i.,JD City Accountant City of Arden Hills <'-i "- .,.,',--- 1450 West Highway 96 Arden Hills, MN 55112 Dear Mr. Post: This letter will confirm our understanding of the services we are to provide for the City of Arden Hills for the year ended December 31, 1994. We will audit the general purpose financial statements of the City of Arden Hills as of and for the year ended December 31, 1994. . Our audit will be made in accordance with generally accepted auditing standards and government auditing standards and will include tests of the accounting records of the City of Arden Hills and other procedures we consider necessary to enable us to express an unqualified opinion that the financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters. . Member of American Institute of Certified Public Accountants Private Companies Practice Section II> EAST "I(KORY :iTREET.,U\TC ;:'i M EAHrE.",RL STREET 1-'",1 ~,'ll.THL>l.NO I't"".~ 'D. flUX ;I~ lDJ\l)); ;~, l.<..\''1'ET>(J'TH''1llEET ~.L".\K,"'T() '.U~~bl'fA ,...,',.1["; .'li'l"D'~:-':_", ~t1N~EnTA \x'<o.l.,11;1 '11l'~1'..\l\'1.I" ....II~N~S\lTA '''Ii -I.'"" ,*,,1 .\!."11~ "I:"l\_"~' - ------ --------- ______ ___________ _______n_____ ", AElX) City of Arden Hills ~ October 3, 1994 Page Two CI'.RTTHEI'[\"IILTl-.--\l<\'l-":r.""T" . _"''''I)G'''''l-~T"''''T:-' An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. However, because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged an auditors. We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. This responsibility includes the maintenance of adequate records and . related internal control structure policies and procedures, the selection and application of accounting principles and the safeguarding of assets. Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant deficiencies in the design or operation of the internal control structure. However, during the audit, if we become aware of such reportable conditions or ways that we believe management practices can be improved, we will communicate them to you in a separate letter. Our fees for these services will be based on the actual time spent at our standard hourly rates, including travel and other out-of-pocket costs such as report production, typing, postage, etc. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Based on our preliminary estimates, the fee will approximate $7,795 for the City. This estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional cost. . ., . s APfX) , City of Arden Hills ~ October 3, 1994 . Page Three CamAEO PufIUC Acc:a..INTANT!i AND~ We appreciate the opportunity to be of service to the City and believe this letter accurate1 y summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign , the enclosed copy and return it to us. Very truly yours, ABDO, ABDO & EICK Certified Public Accountants ~.1k Min eapolis Office . This letter correctly sets forth the understanding of the City of Arden Hills. Signature: Title: Date: -' . . . CX1:Y OF ARDEN HILLS . MI!XlRANDtIM DlU'E : N:n.~ 10, 1994 TO: Terry Post, Act:Ulq City }.nnn"';Rtrat= FRCM: Dan Winkel, Public ~ Super:il:lr"""'.....t /),vJ. ~: Review of <=<"""rl partial payment estinate f= Ashbach. Construction I have reviewed the second partial payment estirrate f= Ashbach Construction and find the costs to be in order. The payment estimate =ve..""S the pe...-riod f=n September 1, 1994, to D=taber 5, 1994. I con= wit:.'1 Consulting Engineer Greg Stonel1ouse that the :reconstruction projects are substantially carplete, with only punch list items to be finished. The City is retaining approximately 5 percent of the total costs illltil t:.'1e punch list items have been acco:rplished. . . . RECEIVED . 'MS . , OCT 27 F (flY OF ARDEI'I, . I'II,ISIUIIG &11:mm 1326 Energy Pork Dr;" October 26, 1994 File: 520-047-30 St Paul, MN 55ID8 612-6,4-4389 1-800-888-2923 Honorable Mayor and City Council Fox: 612-644-9,,6 City of Arden Hills 1450 West Highway 96 Arden Hills, Minnesota 55112 RE: 1994 STREET IMPROVEMENTS PARTIAL PAY ESTIMATES Dear Mayor and Council: Enclosed are three copies of Pay Estimate No.2 for the referenced project. Based upon C'VIL ENGiNEERING the work completed to date, the tota1 amount of Pay Estimate No.2 is $105,694.79 and the ENViRONMtNTAL retainage from this amount is $5,284.73. This work includes the construction up to and ,'JlUNI(lPAL including the installation of the first lift of bituminous pavement. PLANNING . SOUDW,A$TE The final lift of bituminous pavement has since been placed and most of the restoration has STRUCTURAL been completed. Only the punchlist items remain to be completed to fmal the project. If SURVEYING this pay estimate meets with the Council's approval, it would be appropriate to make TRAFfiC payment to Aschbach Construction, Inc., in the amount of $100,410.06. Please contact ~RN.JSPORrAT'C\i our office if you have questions or require additional information regarding this project. :LE(T~{Ali MEC~Ai'lic;.,L Sincerely, :"JU\;::,_iNG ~VAC MSA, CONSULTING ENGINEERS mwERDi$TRI8LT!':::N Sc;..OA S"5cE,I,\co~rRO'"S Gre GJS:tw Enclosures cc: Mr. Dan Winkel, Public Works Supervisor 047-2602.oct OFFICES IN: MINNEAPOLIS . PRIOR LAKE 51 PAUL WASECA , PARnA~PAYMENTESnMATE . , NO.2 FROM: SEPTEMBER 1, 1994 TO: OCTOBER 5, 1994 . , CONTRACTOR: ASH BACH CONSTRUCTION, INC. AOORESS: P,O, BOX 85738, ST. PAUL. MN 55185 OWNER: CITY OF ARDEN HILLS, MINNESOTA PROJECT: 1994 STREET IMPROVEMENTS (520-<l47-JO) cOMP~enON DATE AMOUNT OF CONTRACT: ORIGINA~: ORIGINAL S 331,521.36 REVISED: REVISED S ITEM NO. SCHEDULE 1.0 STREET IMPROVEMENTS 1 MILUNG SY 275 3.25 0.00 0.00 0,00 0,00 2 COMMON EXCAVATION CY 3800 5.05 aco_oo 4,040_00 3,800,00 19,190.00 3 SUBGRAOE EXCAVATION CY 4800 5,00 0,00 0.00 4,800.00 24,000.00 4 SELECT GRANULAR 80RROW (CV) CY 4800 5,55 0.00 0,00 4,800.00 28.840.00 5 4" DRAIN TILE LF 6050 1.25 0.00 0.00 4.400.00 5,500.00 6 SUBGRADE PREPARATION RDSTA 38 129.00 0,00 0,00 38,00 4,902.00 7 CLASS 5 AGGREGATE BASE TN 5470 8,85 470.00 3.125.50 5,470.00 38,375,50 8 2331 TYPE 31 BIT. BASE COURSE TN 1650 19.70 1,534,89 30,237,33 1,534.89 30,237.33 .9 2331 TYPE 41 81T_ WEAR COURSE TN 1300 23,75 0,00 0.00 0.00 0.00 o TACK COAT GAL 690 1.20 0.00 0.00 0,00 0.00 11 CONCRETE CURB & GUTTER - B818 LF 7640 5.85 603.00 3,527.55 7,603.00 44,477.55 12 6" CONCRETE DIW RESTORATION SY 795 27,05 982.00 26,022.10 962.00 26,022.10 13 2" BITUMINOUS DMi RESTORATION SY 525 15.80 709.00 11.202.20 709_00 11,202.20 14 SODDING SY 8500 2.15 0.00 0,00 0,00 0,00 15 ADJUST MANHOLES EA 21 171.00 19,00 3,249.00 19.00 3.249.00 16 ADJUST CATCH BASIN EA 14 47.00 10.00 470.00 10.00 470.00 17 CONSTRUCT CATCH BASIN EA 3 796.00 0.00 0.00 3.00 2.388.00 18 15" RCP. CLASS 1II LF 541 31.80 0,00 0.00 541.00 17,203.80 19 ADJUST WATER VALVES EA 1 116.00 5.00 580.00 5,00 580.00 20 STORM SEWER REPL. CASTINGS EA 3 315.00 0.00 0,00 0.00 0.00 21 CONC, VALLEY GUTTER SF 150 3.40 0,00 0.00 150.00 510.00 22 RECONSTRUCT CATCH BASIN EA 11 318.00 0.00 0.00 0_00 0.00 23 RECONSTRUCT MANHOLE EA 2 838,00 0.00 0.00 0.00 0.00 24 SUBGRADE STD. PROCTOR TEST EA 1 n.oo 0.00 0.00 0.00 0.00 25 SUBGRADE I N.PLACE DENSITY TEST EA 8 18.00 0.00 0,00 0.00 0.00 26 CLASS 5.GRADATION TEST EA 3 70.00 0.00 0.00 0.00 0.00 27 CLASS 5 PROCTOR TEST EA 1 70.00 0,00 0.00 0.00 0,00 28 CLASS 5 IN-PLACE DENSITY TEST EA 8 2a.00 0.00 0.00 0.00 0.00 2. CONC, CYLINDER (SET OF 3) EA 10 55,00 0,00 0.00 0.00 0.00 30 61T. EXTRACTION TEST EA 2 65.00 0.00 0.00 0,00 0.00 31 BIT. GRADATION TEST EA 7 60,00 0.00 0.00 0,00 0.00 32 BIT, CORES IN-PLACE TEST EA 7 18.00 0.00 0,00 0.00 0.00 33 BIT, NUC. DENSITY TEST EA 6 139.00 0.00 0,00 0.00 0,00 34 EXPOSED AGGREGATE DMi SY 45 36,00 45.00 1.620.00 45.00 1.620.00 . SCHEDULE 1.0 STREET IMPROVEMENTS_TOTAL 84,073.68 254,567.48 520047.2.wk4 520-047.20 SCHEDULE 2.0 KElTHSON DRIVE IMPROVEMENTS 1 PULV1;ORIZINGlPLACING PAVEMENT SY 2490 3,00 2.642.00 7,926.00 2,642.00 7,926.. 2 REM. REPLACE CURIl'& GUTTER LF 240 11,45 0,00 0.00 218.00 2.496.10 3 2331 TYPE 31 BIT, BASE COURSE TN 250 20.85 243.89 5,085.11 243.89 5,085.11 4 2331 TYPE 41 81T, WEAR COURSE TN 250 24.90 0.00 0.00 0.00 0.00 5 AOJUST MANHOLES EA 3 171.00 2,00 342.00 2.00 342,00 5 ADJUST WATER VALVES EA 1 116.00 0.00 0,00 0,00 0.00 T SCHEDULE 2.0 KEITHSON DRIVE IMPROVEMSNTS- TOTAL 13,353.11 15.849.21 SCHEDULE 3.0 ADDITlONAL ITEMS 1 15" RCP, CL III LF 260 31,80 260,00 8,268.00 260,00 8,26ll.oo T SCHEDULE 3,0 ADDITlONAL ITEMS 8,268.00 6,268.00 TOTAL AMOUNT THIS PERIOO 105,694.79 TOTAL AMOUNT TO DATE 276,684.69 DESCRIPTION TOTAL THIS PERIOO TOTAL TO DATE SCHEOULE 1,0 STREET IMPROVEMENTS-TOTAL 84,073.68 254,567.46 SCHEDULE 2.0 KEITHSON DRIVE IMPROVEMENTS-TOTAL 13.353.11 15,649.21 . SCHEDULE 3,0 ADDITlONALlTEMS 13,268.00 6,268.00 ! TOTAL,THlSPERlOO> . :rDTALJODATE OUNT EARNED $105,694.79 5276,684,69 I I [MOUNT RETAINED 55,284,73 $13.934.23 i MATERIAL ON SITE SO.OO I 'MATERIAL DEDUCT. SO.OO SO.OO PREVIOUS PAYMENTS $164,340.40 MOUNT DUE $100,410.06 $100.410.06 . 520047-2.wk4 521J.047.20 i - ; I hereby certify that aU items and amounts shown by this pay estimate are correct for the work completed to date. . , , CONTRACTOR: ASH BACH CONSTRUCTION, INC. BY: 6-~/ J/ 4~~ ,), - TITLE:-.:pr~<'; r1,-- /7f- DATE: /o!;/L//41 , Based on the ENGINEER'S on-site inspections as an experienced and qualified design professional and on review of application for payment and the accompanying . data and schedules, the ENGINEER has determined, to the best of his knowledge and belief, that the quantities shown by this estimate are correct and that, based on such inspections and review, that the work has progressed to the point indicated (subject to an evaluation of such work as a functioning Project upon Substantial Completion, to the results of any subsequent tests required by the Contract Documents, and to any qualifications stated in his recommendation), and that payment of the amount recommended is due Contractor(s); but by recommending any payment, the ENGINEER will not thereby be deemed to have reviewed the means, methods, sequences, techniques, or proceedures of construction . or safety precautions or programs incident thereto or that the ENGINEER has made any examination to ascertain how or for what purpose any Contractor has used the monies paid on account of the Contract Price, or that title to any of the work, materials, or equipment has passed to the Owner free and clear of any lein, claims, security interests or encumbrances, or that the Contractor(s) have completed their work exactly in accordance with the Contract Documents. ENGINEER: MSA, CONSULTING ENGINEERS BY: f1M98tl TITLE: - . ~-R- DATE: /q CL-WF5i:''-~ Cf t-( Approved by Owner/Commission CITY OF ARDEN HILLS, MINNESOTA BY: TITLE: . DATE: CITY OF ARDl!N H:ILI.s . MEHJRANDtM DATE: ~ 8, 1994 TO: Mayor and City Council FRCM: Brian Fritsinger, Calmmity PJ".".,;ng Coordinator @ stlEJECI' : Ordinance #301 At its Cctober 31, 1994 meeting the City Council approved revisions to the Zoning Ordinance as part of Planning Case #94-25. Ordinance #301 simply reiterates the action taken as part of that case and details the change relating to dcg kennels which needs to be legally published . Staff recxxrnends approval of Ordinance #301. . . - --------- State of Minnesota County of Ramsey . City of Arden Hills Ordinance No. 301 An ordinance amending the following sections of the Zoning Ordinance for the City of Arden Hills relating to Dog Kennels. The Arden Hills City Council hereby ordains that Section VI, G, 7 (b); Section II, D (39); and Section V,E (Land Use Chart) be amended to read as follows: VI, G, 7 (b) "up to four (4 ) domestic animals, excluding birds and fish are permitted in any dwelling unit, but without a residential dog kennel license not more than two (2) may be dogs. Up to three (3) dogs are allowed with a residential dog kennel license. Dog enclosures may be located only in a rear yard in all zoning districts." II, D (39) Do~ Kennel Commercial. A structure specifically designed and commercially used for the harboring of three (3) or more dogs that are more than three (3) months old. V,E, (Land Use Chart) DOll" Kennel. Commercial The Arden Hills City Council also ordains that Section II, D (40) be added to the Zoning . Ordinance and read as follows: II, D (40) DOll" Kennel. Residential. As structure specifically designed and residentially used for harboring of up to three (3) dogs that are more than three (3) months old. Effective Date. The provisions of this ordinance shall become effective the day following its publication. Adoption Date. Passed by the City Council of the City of Arden Hills this M day of October 1994. Dennis P. Probst Mayor Attest: Terrance R. Post Acting City Administrator Publication Date Published on the _ of ,1994. . CITY OF ARDEN HILLS . MI!M:lRANDllM DA'1E : ~ 10, 1994 TO: Mayor and CoImci1 FRCM:@ Terrance R. Post, Actillg City Administrator SlJBJEX::T : Certified Ann"..l Delinq.lent Utili ties Backarotmd City O:x:l.e of Ordinances Sections 28-58 (d) (water); 28-129 (sanitary sewer); and 28-172 (surface water management) outline the collection rretbod by which the City rray certify to the County for delinquent arrounts due resulting frc:m unpaid utility bills. Notifi c-.at:ion of PrQJ;losecJ Assessrrents l. An insert was included with the se=d quarter utility billings . which advised utility custarers that arrounts remaining unpaid as of 9/1/94 were subject to certification. 2. As of 9/14/94, a delinquency list was developed by finance which identified those utility custorrers that were past due for rrore than one quarter. 3. Individual letters were sent on 9/15/94 to delinquent utility customers identified in step #2 al::ove. Customers were gi veIl until 9/27/94 to clear up the delinquency. 4. Prior to calculating third quarter billings, previously identified delinquent custorrer past due balances were adjusted to $0.00. An insert was included with the third quarter which dOC\.lIrented this action and gave fo:rma1 "Notice of Certified Delinquent Item". 5. In several cases, the finance departrrent has worked with custorrers prior to this item caning before Council to obtain account payrrent and avoid the certification process. Ob-iection Mr. George Reiling has verbllly objected to the charging of undeveloped land within the surface water management utility . ordinance . Accordingly, Mr. Reiling has chosen not to pay these ---- utility charges and has indicated that he will pursue a tax court cl1allenge when these certified items are levied on his . land parcels payable in 1995. RecnrrrrPndat ion Mr. Reiling's objection to the SUrface Water Management utility notwithstanding, staff recanrends Council consider the adoption of Resolution #94-60 at the November 14, 1994 Council Meeting. TIlis action ~d certify $19,870 on 53 parcels as additional 1995 taxes payable. . . , CITY OF ARDEN HILLS . RAMSEY COUNTY RESOLUTION NO. 94-60 RESOLUTION ADOPTING AND CONFIRMING SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, The amount to be specially assessed for DELINOUENT UTILITIES has been duly calculated in accordance with the provisions of the City Code and Minnesota Statutes; and WHEREAS, Notices have been duly mailed as required by law; and WHEREAS, Said proposed assessments have at all times since their filing been open for public inspections, and an opportunity has been given to all interested persons to present objections, if any to the proposed assessments; and WHEREAS, There were no oral or written objections received. I. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels ofland described therein, and . 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: That the Acting City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the proper tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 1994 payable in 1995, PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS TIDS 14TH DAY OF NOVEMBER, 1994. DENNIS P. PROBST, MAYOR ATTEST: . TERRANCE R. POST, ACTING CITY ADMINISTRATOR . . . iN mr':' """ ,.... 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MIiHlRANInf DATE: Novem:ler 8, 1994 TO: May= and City Coullcil FRCM: Brian Fritsinger, ,..............ity Pl:onni""] Coordinatoz@ stJBJEX::T : Cottage Villas Setbacks Recently, the City Council raised a question as to the placement of the Cottage Villas corrplex on the site. Staff followed up by requesting info:mation fran the developer which \>n.lld provide the City with setl:ack info:mation. Attached you will find a letter fran O::mstock-Davis, the sw:veyor, who COlfiJ:1llS that the building is located =ectly on the site relative to the plans approved by the City. Should the Council have any further questions, please let Ire know. . . COMSTOCK & DAVIS, INc. COHSlI/fil1g El1giJ1t'C/'s t-r La!ld SIII"l't',lIors . j..J.-J.hCpunt\' ]...'.(1,ld [ ReCeIVeD IS~lh :he. '\J.E.) \ li!lnC,lF'oli~, NOV 3 1994 \ 1 innl.'sot,) :;3-+.)"2 (fTY U,. AIlUtl~ HILLS . hJ~ 7s..pn-J.6 Tl'J. . h] 2 7::\-/.-LJ3Y5 ['=.1:\. November 1, 199~ City of Arden Hills 1450 West Highway 96 Arden Hi 11 s, r~n. 55112 ATTN: Brian Fitszinger . RE: Cottage Villas of Arden Hills: Comstock-Davis is the surveying company hired by Landmark Builders to do the layout for the above referenced pruject. The project is laid out per the attached drawing and the building is located correctly on the site relative to the architectural plans by Pierce Reese Architects and the boundary survey furnished to us done Merila & Associates. Feel free to contact us if you have any questions. Respectfull y, Comstock & Davis ~S~ Donald W. Schmidt Licensed Land Survey Mi nnesota License 1/10459 . ~('I.... I :~'..: .\" '\: i" i",,'" . .. -. L., ,L' '\1,' "'f ["in", I ,-,i-;i" , ,." I,Lt-c,lii:," ~'. i '.; ~.j ',r,o;'>,' ! it t I., ,l::~ \1,,,,,,,- r .,' ~\ . f",.f ,~ . AGENDA ARDEN HILLS CITY COUNCIL MEETING NEW BRIGHTON COUNCIL CHAMBERS MONDAY, NOVEMBER 14, 1994,7:30 P.M. 7:30 PM 1. Call to order/roll call 2. Appointment of Councilmember-elect Susan Keirn to fill vacant council seat 7:35 PM 3. Agenda adoption 7:35 PM 4. Approval of minutes a. October 31, 1994 Council Meeting b, November 9, 1994 Special Council Meeting 7:40 PM 5, Consent Calendar a. Approve participation in NYFS State grant application b. Approve engagement letter with Abdo, Abdo & Eick for year-end audit c. Approve Ashbach Construction pay estimate #2 d. Approve ClaimsIPayroll . 7:45 PM 6. Public comments 7:50 PM 7. Unfinished and New Business. a. Ordinance No, 301 - Amendments to Zoning Ordinance concerning dog kennels b. Resolution #94-60 - Adoption of certified annual delinquent utilities. c. Participation in Fire Department 911 State Grant application 8:45 PM 8, Administrator Comments 8:50 PM 9, Council comments 9:00 PM 10. Adjourn The above times may vary depending upon length of issue discussion. . CITY OF ARDEN HILLS . MI!M:lRANDllM DATE: ~....L.... 10, 1994 TO: Mayor and Council FRCM:@errance R. Post. Acting City ]uimini"'aat= SUBJEX:T: ~~,l,= 14. 1994 Council Meeting Packet Notes 1\pJ;iointlllE"nt of Councilrrember-Elect to Fill VaC'.ant C'r.nmc; 1 Seat A letter on the subject by City Atto:mey Filla is enclosed for your review . Mr. Filla's letter contains a numl:er of procedural ll"Otion options to acccmplish the objective of seating Councilrrernber-elect Keirn. ADnrova 1 of Minutes Minutes fran the 10/31/94 regular Council meeting and the 11/9/94 special Council ~ting are provided. This is the Council's first . OIJPjrtunity to review these documents. C..on.c::ent: (".:=11 ~T1('l=rr A. ADn~ Partic:i.pation in NYFS Grant Awlication Background inforrration was provided in the packet notes for the week ending 11/4/94. This grant application to the Board of Innovation & CaJperation requires specific approval of each applicant agency. It is a $100,000 service sharing grant that will be used to equip the Youth Activity Center p:lsition at NYFS's new facility on ~gton Avenue in Shoreview (old lMC building) . Staff recarrrends Council approval to becare a co- applicant on this grant application. B. Aoo~ Enaacrement Letter with External )\11"; tor The City's outside auditor, Abc10 Abc10 & Eick, has proposed the tenns of engagement to perform a financial audit for the year ending December 31, 1994. The proposal is for $7795 versus a budgeted anount of $7500. Staff recc::mrends approval of the tenns of the engagerrent letter. C. ADnrave Ashbach CbnstJ:uction Pay Estimate #2 The 1994 paverrent rranagerrent program contractor has subnitted a . request for payment in the arrount of $100,410.06 (with $5,284.73 (5%) in retainage) . Staff has reviewed the pay request and . recc:mrends authorizing the funds for payrrent. D. Claims and Pavroll Claims totaling $51,915.43 (excluding the Ashbach Construction payrrent) and payroll #22 are requested for approval. Unfinished and New Business A. Ordinance No .101 - Zonina Ordinance Jlrrf>nrJmpnts Staff recc:mrends adoption of this ordinance as a p=edural follow-up to action previously taken by the Council at the 10/31/94 Council Meeting concerning the approval of planning case #94-25. B. Resolution #94-60 ("'prt-ified Annual r:elinaue>nt Utilities Staff recc:mrends approval of this resolution to authorize the use of tax certification as the collection trethod for these identified delinquent utility accounts. As a point of reference, in 1993 and 1992, the City certified $19,366 and $1.8,796 respectively. . Participation in Fire Dep3rtrrent 911 System Rnhancerrent Grant C. Background naterials were sent to Council under separate cover with packet notes for the week ending 11/4/94. The lake Johanna Volunteer Fire Departrrent (LJVFD) Board has not had a chance to review this application and indicate support or lack of support. Staff review of the application identifies several deficiencies in identifying the costs/benefits of what, in its present form, is a very conceptual project. It is for these and other reasons that staff does not support the City of Arden Hills being a co- applicant of this grant application at this titre. Other Items As a natter of item closure, Mr. Fritsinger has provided a surveyor's confirrration that the Cottage Villas buildings are correctly sited per the plan prints. . SENT"BY:PETERSON fRAM BERGMAN ;11- 9-94 ; 3:07PM ;PETERSON fRAM BERGMA" 612 633 7839:# 2/ 3 ,. PETERSON Suilc 100 WanCll E. ~ff'I~n . leromc::: I', Filla '----.- ."'-'~'" -.-.-"" "....-.-.--." ,.. ',."......,.". "0 East t"mh Street l1jj1nlelWftr....rdfll FRAM;~: BERGMAN SL. P....I, MN ;')101-1197 Glenn A.. llel'1;miJn loUI 2111-ms'5 fohn Midlael Miller PRO r t s s , 0 \ ~ I.. ,550 ( A. r 1 0 \j 1611) 228--11,) rite<;imile ]hnulhy J. Hassen. . Michael T. nh~r'l.e- KC::llFIctn ~. J\mdahl Melvin I. :;ilver. Of Coun!'el November 9, 1994 Terry Post Finance Director City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 BY FACSIMILE HE: Council Vacancies Our File No.: 10450/940001 Terry: It is my understanding that when former Mayor Sather resigned, the City Council accepted his resignation and deClared a vacancy in the office of Mayor. The vacancy has never been filled by a Council appointment. Instead, Council Member Probst, as the "Acting Mayor", has been performing the duties of the Mayor but he has not resigned his position as 8 Council Member. . Based upon the election results, you have asked if there is some way to allow Council Member Elect Susan L. Ke!m to begin serving as a Voting Council Member before January I, 1995. I would suggest the following procedure: l. Council Member Probst should resign as a Council Member and the COuncil should declare a vacancy in the Probst Council Seat. 2. At this point, there would be a vacancy in the Office of Mayor and a vacancy in the Council Seat formerly held by Council Member Probst. 3. The three remaining Council Members could then take two separate actions: a. First, Mr. Probst coul.d be appoil'l.ted to fill the vacancy in the Office of Mayor for the remainder of fOr1ller Mayor Sather's term. b. Second, the newly appointed Mayor Probst IInd the remainil'l.g three Council Members could appoint Council Member Elect Susan L. Keim to serve the remainder of the term for the Council Seat formerly held by Council Member Probst. . .1:!r...." t>l-:I,,)t'l,:;;rr I........... SPFClI\LI:;I; n:It'rtHFI',IW" Il' f(.1;AL l'f\ill'~:t!'I"" I"'W $tcTK:JI\i O"-'(",~; MINNa',l)'IA :..'rfm.: ~^R A.""~..r::I^l'f(IN SENT jlY:PETERSON FRAM BERGMAN :11- 9-94 ; 3:07PM :PETERSON FRAM BERGMA" 612 633 7839;# 3/ 3 .f Terry Post . November 9, 1994 Page 2 Through this process, the City could fill the offices on the City Council for the remainder of 1994 and in a manner conB~ with the election results of November 8, 1994. On .January 1, 199 or at the first Council Meeting fOllowing that date, the elected members would assume their elected offices. If you have any questions, please contact me. Very truly yours, . Filla JPF;bap . . SENT.f\Y;PETERSON ruM BERGMAN ;11- 9-94 ; 3;07PM ;PETERSON FRAM BERGMA" 6126337839;# 11 3 ;Wanen ; :f(e~nn PETERSON ' ._ Sll;l,~ ~(Kl If'rome.110 .. . _.._..._,...._.u_._."'."'..__. _....._..,.L. . ,."".,_. ,11 (aSlIlh.h:::itre-et D"nieIWitl'Frllffl FRAM~' ''''''BERGMAN SII'~ul.MN~SIOI'II..:j7 Cte'IRA. 8e.~mcln "-. r ((II~1 '91-1\"" I~hn Mjd\tM:1 Mltl~r .:.A..,.................~.L........'.......,.~ (hl}1 'jl6-171'j'\ t,}(SimiIE T.modly I. H.a!O!.eW- - . Mil.'hllel T. Ol:ll~':rl<:, Kerll"lelh A. A""dahl Melvin I sillies. Of t()unseJ FAX COVER LETTER : Fax Number: (612) 228-1753 ~ Date: 11-141./ Time::O r Please deliver the following pages to: bY',! 12<:1- From: Total n of pages including this cover letter: ~~ . File Name: File 4/Matter t /J'/5/)/fL/-/ Sent by: I!r1f Fax f. Sent to: dII I This transmission consists of confidential information which is intended and designated only for the person named above. If you receive this transmission by JDistake, please call 612-291-8955 (collect) and request the fax operator. BARD COpy TO FOLLOW BY MAIL YES ~ NO . "ltv.l I"I<'OI'F:ItT'r' 1.A\4' SI"F.CIAI.IiT, r:T"TlrIFll WI' THE ~I\l Ml(J"~."''TY J-AI,\' SE.CTiON Of THf. MINi' [SOT.-\-ST"'Tf ""'... !\SS.IX1ATJf)N ---- - - . - , "'-"'-~"-"-_'-"'"":"_""-'."'-A"'-~""~_"'~""""'J"'L""'?'~;../.-..............".~;...;,.~"'.~"'~~,..,..'.....-,.-..',.,...."._:....J.__'''''~'-_...:.&<_....,...:.:~______ -- MonON: Hick3 moved, Malone seconded a motion to appoint Councilmember Probst as Mayor of Arden Hills, effective July 1, 1994. - Mayor Sather opened the floor for commC:lU or questions. With none, the vote' was taken. The motion c:uried. Ayes - 4 Nays - Jl Abstain - 1 (Mayor Sather) Probst stated that it is important that the Acting Mayor position be filled, as he will miss the first City Council meeting in July. A$ the fanner Acting Mayor, he requested that Mayer Sather appoint Councilmember Aplikowskito fill the position of Acting Mayor through December 31, 1994. . ARDE1~ HILLS CITY COUNCn.. - JUNE 27,1994 11 Mayor Sather appointed Councilmember Aplikowski as Acting Mayor, effective July 1, 1994 through December 31, 1994. MOnON: Malone moved, Hicks seconded a motion to ratify the appointment of Counci1member Apiikowski as Acting Mayor, effective July I, 1994 through December 31, 1994. The motion carried (5-0). . . CITY OF ARDEN HILLS RAMSEY COUNTY RESOLUTION NO. 94-61 RESOLUTION DECLARING A VACANCY IN THE COUNCIL SEAT HELD BY COUNCILMEMBER DENNIS PROBST WHEREAS, Councilmember Dennis Probst has tendered his resignation as a Councilmember for the City of Arden Hills; and WHEREAS, the Arden Hills City Council would like to formalize its prior action in accepting the resignation of Councilmember Dennis Probst and in declaring a vacancy in the Council Seat formally held by Councilmember Dennis Probst. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: that the Arden Hills City Council hereby accepts the resignation of Councilmember Dennis Probst and declares a vacancy in the office of Councilmember for the Council Seat held by Dennis Probst, . PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS TmS 14TH DAY OF NOVEMBER, 1994. BEVERLY APLIKOWSKI, ACTING MAYOR ATtEST' a :-;/4Iffi14J ;f. TERRANCE R. POST, ACTING CITY ADMINISTRATOR . . CITY OF ARDEN HILLS RAMSEY COUNTY RESOLUTION NO. 94-62 RESOLUTION APPOINTING DENNIS PROBST AS MAYOR OF THE CITY OF ARDEN HILLS WHEREAS, the Arden Hills City Council previously accepted the resignation offormer Mayor Thomas Sather and declared a vacancy in the Office of Mayor; and WHEREAS, the Arden Hills City Council would like to formalize its prior action in appointing Dennis Probst to fill the vacancy in the Office of Mayor of the City of Arden Hills NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: that the Arden Hills City Council hereby appoints Dennis Probst to fill the vacancy in the Office of Mayor for the City of Arden Hills until such office is filled in January, 1995, as a result of the elections of 1994. PASSED AND ADOPTED BY THE CITY COUNcn. OF THE CITY OF ARDEN HILLS . THIS 14TH DAY OF NOVEMBER, 1994. BEVERLY APLIKOWSKI, ACTING MAYOR ATTEST: ~ ~ l1Jl/MI(J 4. TERRANCE R. POST, ACTING CITY ADMINISTRATOR . . CITY OF ARDEN HILLS RAMSEY COUNTY RESOLUTION NO. 94-63 RESOLUTION APPOINTING SUSAN L. KEIM AS A COUNCILMEMBER FOR THE CITY OF ARDEN HILLS WHEREAS, the City Council has previously declared a vacancy in the Council Seat fonnerly held by Dennis Probst. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: that the Arden Hills City Council hereby appoints Susan L. Keirn to fill the vacancy in the Office of Councilrnember for the City of Arden Hills until such office is filled in January, 1995, as a result of the elections of1994. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14TH DAY OF NOVEMBER, 1994. . DEN}ITSP.PROBST,~YOR ATTEST: {;p ~/l TERRANCE R. POST, ACTING CITY ADMINISTRATOR . -.--- . . MINUTES . CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING OCTOBER 31, 1994 7:30 P.M. - NEW BRIGHTON CITY HALL CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, Dale Hicks and Paul Malone. Also present were: Acting City Clerk Administrator/City Accountant, Terry Post; Community Planning Coordinator, Brian Fritsinger; Park and Recreation Director Cindy Walsh; Animal Control Officer Rick. Ruzicka and Recording Secretary, Ruth McLaurin. ADOPT AGENDA . Acting Clerk Administrator Post added agenda 6. a) Planning Case #94-25; Zoning Ordinance Amendment. MOTION: Malone moved and Hicks seconded a motion to adopt the agenda for the October 31, 1994 City Council meeting as revised, The motion carried unanimously (4-0). APPROVAL OF COUNCIL MINUTES. SEPTEMBER 26, 1994 AND OCTOBER 10,1994 REGULAR COUNCIL MEETINGS September 26, 1994 Page 7: Coundlmember Malone indicated clarification in paragraph nine, the first sentence to read: Malone indicated regarding the curb cut onto Old Snelling Avenue. he would like to see T.H. 96 in the manner in which it was ori~nallv proposed. S~h\d "€ as f,r fiN1\. of 'rll.?L '" J?'('\~7 )iJ/',""",- d-f (wI:> r.rf' October 10, 1994 . . ARDEN HILLS CITY COUNCIL - OCTOBER 31, 1994 2 . Page 4: Acting Clerk Adrninistrator Post indicated under Lawrence Rust Nuisance Abatement, the last sentence At should be replaced with Since. Page 6: Acting Clerk Administrator Post would like to add to the second paragraph: but the proiect would be supported if Shoreview showed interest. MOTION: Hicks moved and Aplikowski seconded a motion to approve the minutes of the September 26, 1994 and October 10, 1994, regular City Council meetings as corrected. The motion carried unanimously (4-0). CONSENT CALENDAR A. Extension of Preliminary Development Agreement B. Resolution #94-54, Prioritization of Proposed Legislative Policies. C. Resolution #94-55, Distribution of Benefits from additional LJVFD Revenue. D. Resolution #94-56, Designating Election Results Canvassing Meeting. . E. Resolution #94-57, Appointing Highway 96 Task Force Members. F. Authorization to Expend Funds for Perry Park Project Funding Materials. G. Receive and Accept Resignation of City Administrator. H. Resolution #94-58, Appointment of Deputy Clerk. I. Resolution #94-59, Designating Corporate Authorization. J. Authorization for Salary Augmentation of Acting Clerk! Administrator. K. Claims/Payroll. MOTION: Hid(S moved and Aplikowski seconded a motion to approve the Consent Calendar as presented, and authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0), PUBLIC COMMENTS Mayor Probst gave anyone who wished to speak at this time an opportunity to come forward. No one at this time wished to speak. UNFINISHED AND NEW BUSINESS . - . ARDEN HILLS CITY COUNCIL - OCTOBER 3 I , 1994 3 . PLANNING CASE #94-25; ZONING ORDINANCE AMENDMENT Planning Coordinator Fritsinger briefly reviewed the changes that would be made to the Zoning Ordinance. Planning Coordinator Fritsinger indicated these ordinance changes were related to the revisions proposed to Chapter 5, Animals & Pets, of Arden Hills Municipal Code. The changes would be: 1. VI. G, 7(b) "Up to four (4) domestic animals, excluding birds and fish are permitted in any dwelling unit, but without a residential dog kennel license not more than two (2) may be dogs. Up to three (3) dOlles are allowed with a residential dog kennel license. Dog enclosures may be located only in a rear yard in all zoning districts. 2. II, D (39) Dog Kennel, Commercial. A structure specifically designed and . commercially used for the harboring of three (3) or more dogs that are more than three ill months old. 3. II, D (40) Dog Kennel, Residential. A structure specifically desiWled and residentially used for harboring of up to three (3) that are more than three (3) months old. 4. V, E (Land Use Chart) Dog Kennel, Commercial MOTION: Malone moved and Hicks seconded a motion to approve revisions to the Zoning Ordinance; Chapter 5, Animal & Pets, of Arden Hills Municipal Code. The motion passed unanimously (4-0). Councilmember Aplikowski indicated perhaps the ordinance was too restrictive. ADOPTION OF ORDINANCE NO. 300; REGULATION OF DOGS, CATS, AND . WILD ANIMALS ~ ---- bRDEN HlLLS CITY COUNCIL. OCTOBER 31 , 1994 4 . Planning Coordinator Fritsinger briefly reviewed the Ordinance relating to the regulation of dogs, cats, and wild animals. This ordinance is the result of discussion held this past year to address change to Chapter 5 of the Arden Hills Municipal Code. Planning Coordinator Fritsinger indicated due to the number and type of changes proposed, the City Attorney has suggested the Chapter 5 be repealed and Chapter 5.5 be added. This allows the City to revise the ordinance and also that it may be redesigned as well as adding new language. Planning Coordinator Fritsinger indicated the changes proposed by staff are those which were discussed at a City Council worksession on July 21, 1994. The major changes are as follows: l. Kennels Article 2 now addresses both commercial and residential dog kennels. The residential dog kennel license is not required for those individuals who have an actual dog kennel. A separate license is required for those individuals who have a dog kennel. The residential dog kennel license is required for . individuals who desire to have 3 (three) dogs in a dwelling unit. Currently only 2 (two) dogs are allowed per dwelling unit. 2. Definitions Several new definitions were added to address various parts of the chapter. 3. Diseased/Vicious Dogs The Council may recall that the MN Council of Dog Clubs had expressed concerns about our definition of a diseased dog. Subsequently, the organization provided a lengthy rabies ordinance to address this issue. As staff reviewed this with the local Animal Control Officer, City Attorney, and League of Minnesota Cities, all agreed that the existing sections of the ordinance were adequate to address these areas. The Council should note that staff has separated disease dog and vicious dog in the proposed ordinance, 4. Minor Layout or Verbia~e Changes . . . ARDEN HI~LS CITY COUNCIL . OCTOB~R 31.....1 994 5 . There are substantial changes to the layout and language of the ordinance as recommended by the City Attorney, These changes do not alter the intent of the ordinance. Planning Coordinator Fritsinger noted some specific changes to the ordinance. Planning Coordinator Fritsinger indicated under Section 5.5-6 the changes are to remain and not be deleted. Planning Coordinator Fritsinger indicated under Section 5.5-20 item C should be added. stating: No person shall construct a commercial or residential dog kennel without first obtaininll a license. Councilmember Hicks clarified adopting Ordinance 300, deletes Chapter 5 and replaces it with modified Chapter 5.5. Planning Coordinator Fritsinger indicated this to be true. MOTION: Hicl(S moved and Malone seconded a motion to approve adoption of Ordinance #300; Regulation of Dogs, Cats and Wild Animals. . Dr. Jerome Vanek, M.S., D.V.M., wished at this time to comment regarding the ordinance. Dr. Vanek indicated he has been involved in designing a model ordinance regarding diseased animals. Dr. Vanek wanted to clarify that the only way to diagnose rabies in an animal is to kill the animal and exam the brain. So. in reference to Section 5.5-} (h), Dr. Vanek suggested the words "rabies" and "other" be removed so the section would read Diseased Dog shall mean anv do~ which has been found to be infected with any disease which may create a public safety risk. Dr. Vanel, then referred to Section 5.5-9 (a), he indicated there is no reference to what will happen after 10 days, his suggestion was to add clarification of what will happen after 10 days. Dr. Vanek referred to Section 5.5-9 (b), he indicated this should be specific to domestic animals, some animals can not be diagnosed in 10 days. such as ferrets, skunks and various other animals. Dr. Vanek felt if the animal was not a dog or cat the animal control agency should have the right to dispose of the animal immediately. Dr. Vanek referred to Section 5.5-53, he indicated vaccine expiration dates continue . to vary based on new products, he felt setting a time limit would cause undue . ARDEt:/: fgl-LS CITY COUNc;,IL - OCTO~ER 31. 1994 6 . vaccination repetitions or leave a door open for noncompliance, Dr. Vanek recommended changing the sentence to read: ". . . that the domestic animal has current rabies vaccination covering entire license period." Dr. Vanek indicated this would be also true for Section 5.5-54. He recommended the change to read: ". , . rabies vaccination tag indicates current vaccination protection and not to expire prior to license renewal." Dr. Vanek indicated he is more than willing to help staff review and adjust any specific information contained in the ordinance and he thanked the Council for the opportunity to speak. Planning Coordinator Fritsinger indicated similar review would be made at time of codification and would be referred to the State Agency in charge at the time. Dr. Vanek indicated an agency may never be designated, and encouraged the City to use experts that are available and willing to help with the definitions and verbiage of the ordinance. . Mayor Probst inquired if staff took any exceptions to the suggestions Dr. Vanek presented. Planning Coordinator Fritsinger indicated concurrence with the suggested changes. Councilmember Malone reviewed the proposed changes and indicated perhaps in Section 5.5-9 (b) if the word domestic be added that would clarify the type of animal. Councilmember Malone indicated the changes would allow the Animal Control Officer more discretion in dealing with diseased animals. Councilmember Hicks indicated regarding Section 5.5-9 (a), it should be added After 10 days veterinarian shall exam the animal and make recommendations based on results of the examination. Counci!member Hicks inquired if Council would like him to withdraw his motion until further clarification can be made or does Council concur staff can further clarify verbiage based on motion. Councilmember Malone indicated a willingness to move on with staff mal<:ing further . adjustments. . ARDEN HILLS CITY COU~CIL . OCTOBER, 31, 1994 7 . Councilmember Aplikowski indicated rewording of paragraph regarding 10 day quarantine is necessary, as long as this is done, she agrees to move on with approval. Councilmember Hicks indicated current motion states with revisions, this would also cover any additional verbiage changes resulting from Dr. Vanek's discussion points. Motion was carried unanimously (4-0). RESOLUTION #94-49; ANIMAL AND PET FEES MOTION: Malone moved and Aplikowski seconded motion to approve Resolution #94-49; Animal and Pet Fees. Motion passed unanimously (4-0). METRO EAST DEVELOPMENT PARTNERSHIP Planning Coordinator Fritsinger briefly reviewed the request of MEDP that the City of Arden Hills pledge to be a member for the next two years. Planning Coordinator Fritsinger indicated the cost of this membership is $1,000 per year, or a total cost of . $2,000. Planning Coordinator Fritsinger indicated this cost would be for the 1995/1996 budget. MOTION: Hicks moved and Malone seconded motion to approve the expenditure of $1,000 for membership to the MetroEast Development Partnership. Motion passed unanimously (4-0). RAMSEY COUNTY ADMINISTRATIVE FEES ON SPECIAL ASSESSMENTS Acting Clerk Administrator Post indicated the 1993 legislature added Minnesota Statutes 429.061, subd. 5 which provides in part that "... a municipality shall pay to the county auditor all administrative expenses incurred by the county under subdivision 3 for each special assessment of any local improvement certified by the municipality to the county auditor." Acting Clerk Administrator Post indicated Ramsey County is proposing a fee of $2.50 per assessment per parcel per year if the county maintains the assessment rolls. The estimated charge to Arden Hills for 1995 is $928 (based on the count of active assessments as of 8/1 8/94). . -.------- . ARDEN HILLS CITY COUNCIL. OCTOB,ER 31, 1994 8 . MOTION: Malone moved and Hicks seconded a motion to authorized expenditure for County Administrative Fees on Special Assessments. Motion passed unanimously (4-0). DISCUSSION OF SEARCH PROCESS FOR VACANT CITY ADMINISTRATOR POSITION Councilmember Malone indicated an ad has been placed in the Minneapolis Star and Tribune. Councilmember Malone suggested perhaps a rating system could be established for applicants and then a subcommittee established to review applications. Mayor Probst concurred with the idea of a subcommittee and suggested this item could be discussed at length at the next worksession. ADMINISTRATOR COMMENTS Acting Clerk Administrator Post indicated a few items: a. Lawrence Rust nuisance abatement has not yet been issued due to . technical problems, but will be issued as soon as possible. b. ISD 623 did not provide safety packet insert materials, so they did not go out with the third quarter utility billings. c, Lift station maintenance historical cost summary is available for Council review at their discretion. d, Mr. Dale Noyed has suggested a city risk management operational audit. Staff is evaluating the cost/benefits of this recommendation. e. The Ramsey County 1995 Sheriff Contract has been revised upward by approximately $1800 to reflect a bargaining unit settlement with 911 radio operators. - f. The Sheehy land donation is not yet finalized and will be presented to the Council when title documents are perfected. COUNCIL COMMENTS . ---------------- ------ , ARDEN HILLS CITY COUNCIL - OCTOBER 31. 1994 9 . Councilmember Hicl<.s indicated he will attend the Planning Commission meeting on Wednesday November 2, 1994. Councilmember Hicl<.s requested itemization of consent agenda items in the minutes. Councilmember Malone indicated the pay plan would need to be discussed at the worksession. Mayor Probst indicated this item would need to be brought to closure by the end of December. Councilmember Malone asked that because of the purchase of the new trailer, will we be selling the old one. Parks and Recreation Director Walsh indicated the City is in the process of selling the old trailer. Councilmember Aplikowski indicated she will attend the November 3, 1994 AMM Dinner. Councilmember Aplikowski indicated monthly statements of police activities are interesting to her and she would like to receive them. . Mayor Probst indicated the itemization of consent agenda items should begin with tonight's meeting minutes. Regarding seating the new councilmember, Mayor Probst indicated he will not be available next Wednesday and asked Councilmember Aplikowski to contact the new councilmember regarding the meeting on November 14, 1994. Mayor Probst noted he received a letter from MNIDOT stating they will only notify the City of activities that are within the City of Arden Hills regarding wetlands. MOTION: Malone moved and Hicl<s seconded a motion to adjourn the meeting at 9:00 p.m. The motion carried unanimously (4-0). Dennis P. Probst Terrance R. Post Mayor Acting Clerk Administrator . --------.--- , ARDEN HILLS CITY COUNCIL. OCTOBER, 31 , 1994 10 . NOTICE OF MEETINGS The next regular Council meeting will be held November 14, 1994, at 7:30 p.m., at the New Brighton City Hall. . . . MINUTES CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING NOVEMBER 9, 1994 5:00 PM - CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Acting Mayor Aplikowski called to order the Special City Council Meeting at 5:15 PM. The roll being called, the following members were present: Councilmembers Dale Hicks and Paul Malone. Absent was Mayor Dennis Probst. Also present were Acting City Administrator Terrance Post, Election Coordinator Kim Moore-Sykes and Councilmember-elect Susan Keirn. ADOPT AGENDA Malone moved and Hicks seconded a motion, to adopt the agenda for the Special City Council Meeting. Motion carried unanimously (3 - 0) . CANVASS ELECTION . Malone moved and Hicks seconded a motion, that Council certify canvass of the November 8, 1994 Municipal Election as submitted declaring Dennis R. Probst as Mayor for a four (4) year term, and Dale R. Hicks and Susan L. Keirn as councilmembers for four (4) year terms. Motion carried unanimously (3-0) . ADJOURNMENT Malone moved and Hicks seconded a motion, to adjourn the meeting at 5:30 PM. Motion carried unanimously (3 -0) . Terrance R. Post, Beverly Aplikowski, Acting City Administrator Acting Mayor m:\admin\kim\94-cnvsg.min . " . MEMORANDUM . DATE: October 27, 1994 TO: City of Arden Hills FROM: Kay Andrews, Executive Director Northwest Youth & Family Services REASON: Grant Application to Board of Innovation & Cooperation ****************************************************************************** I am writing on behalf of Northwest Youth & Family Services (NYFS) to ask your support of a grant to the Board of Government Innovation and Cooperation for funds to develop a Youth Activity Center at NYFS' new building located at 3490 North Lexington Avenue. Eligible applicants, of which NYFS is one, include organizations established by two or more local governments under ajoint powers agreement. One-time only start up funds are available and they . would be used to renovate the building and purchase equipment for the Youth Activity Center. NYFS is asking each of its joint powers cities to participate as co-applicants. A signature of the senior elected or administrative official is required. Your endorsement will help us to submit the strongest application possible. Your participation does not infer a responsibility on the part of your city to provide funding for the Youth Activity Center. You may remember this is the project/resolution that was mentioned during our visit with your council. I have enclosed the pre-application narrative for your review. It should answer most of your questions about the project and its benefit to the youth of our communities. Since we have a short time-frame before the grant is due, I would like the form to be picked up rather than mailed. The grant is due by November 15th. The form is needed no later than November 11th. If you have any questions or to arrange to have the form picked up, please call me or Jeanne Thompson, Development Director, at 636-5448. Thank you for your assistance. . . . 6. Exclusive Representatives You must provide a copy of this application to any exclusive representative (union) certified under M.s. 179A,I2 to represent employees who provide the service or program affected by the application, Are the employees of any applicant agency who provide the service or program affected by the application represented by an exclusive representative (union)? Yes No If you answer "yes" to this question, indicate which applicant agencies have exclusive representatives and to which exclusive representatives you are sending a copy of this application. Attach an additional page if necessary. . 7. Commitment Identify the minimum length of time you are committed to providing a fully- integrated service or program, years Ths application is submitted to the Board of Government Innovation and Cooperation pursuant to M.S. ~i(~ 465.801. To the best of our knowledge, the information contained in this application is accurate and complete. We understand that, if this application is funded, the Board may require the grantees to repa~ @ .1", portico of <b, ",,", if tlre prop,~l ;, "" ;mpl=oo<e' .""ill"" ill "" <om" om, gmo< 00""'" (Signature) - (Tille) (Date) (Signature) (Title) (Dat'l (Signature) (Title) (Date) (Signature) (Title) (Date) (Signature) (Title) (Date) . (The cover page must be signed by the senior elected or administrative official of each applicant agency.) . MINNESOTA BOARD OF GOVERNMENT INNOVATION AND COOPERATION . PRE-APPLICATION COVER PAGE 1. Applicant Name(s) List all proposed applicants. -Northwest Youth & Family Services -Cities of: Shoreview, Roseville, Little Canada, Falcon Heights Lauderdale , , Arden Hills, North Oaks ' 2. Contact Person Thisperson should be able to respond to questions regarding the pre-application. Name: Kay Andrews Address: !lJL?~_d Highway 8, 1110l . Title: Executive Director New Brighton, MN 55112 Agency: Northwest Youth & Family Servi?eS . Telephone Number: (612) 636-5448 Fax Number: (612) 636-1584 3. Grant Program IdentiJY the grant cdtegory for which you are submitting this proposal. . 0 Service Budget Management Model grant ($50,000 maximmn) ;-; Cooperation Planning grant ($50,000 maximmn) KX Service Sharing grant ($100,000 maximmn) 4. Estimated Costs Total estimated cost of the proposal $ 100.000 Estimated grant request $ 100,000 This pre-application is submitted to the Board of Government Innovation and Cooperation pursuant to M.S. 465.798,465.799, or465.801. To the best of my knowledge, the information contained in this . .droposal is accurate and complete. . -,~ ~y Andrews, Executive Director 08/23/94 (Sig.n:t1utl:) (Title) (Dale) (The cover page must be signed by the senior elected or administrative official of one applicant agency.) '< . (SEE OTHER SIDE) . . NORTHWEST YOUTII & FAMILY SERVICES . SERVICE SHARING GRANT Pre-Application Narrative A. PROPOSED APPLICANTS Northwest Youth & Family Services has a joint-powers agreement entered into by the agency and ten municipalities of northwest suburban Ramsey County. These communities include: Arden Hills, Falcon Heights, Lauderdale, Little Canada, Mounds View, New Brighton, North Oaks, Roseville, Shoreview and St. Anthony. Municipalities included in the joint powers agreement act as sponsors of NYFS by providing partial monetary support for its activities, when activities are considered to be in the best interests of the citizens of the signatory municipalities. Each municipality has made a resolution supporting the programs of NYFS and has agreed to share in the financial responsibilities of matching funds provided by State, Federal and County grants. One representative appointed by the City Councils of each of the municipalities within the joint powers agreement serve on its Board of Directors. In addition, appointees to the Board of Directors make up the Financial Board of NYFS. The Financial Board has the right to final approval or disapproval of the budget of NYFS as stated in the Joint Powers Agreement. NYFS was incorporated on May 26, 1976, as a private, non-profit youth-serving agency which . offered intervention and diversion programs designed to prevent young people from entering or re-entering the criminal justice system. Since 1976, NYFS has gradually broadened its scope of services, and now offers a wide array of programs for youth and their families. For eighteen years, NYFS has responded to the needs of youth and families. Its mission is to meet the developmental needs of at-risk youth and families within their community environment with emphasis on providing services through collaboration and coordination with existing community resources. In 1993, over 3,400 youth and family members were provided direct services from NYFS; another 2,300 were provided prevention and community education programming. Services include a full range of mental health services licensed by the state of Minnesota, home-based family support services, young fathers program, youth employment program, youth-run business, diversion counseling, restitution programming, Youth Service Learning, teen pregnancy prevention, and outreach services. NYFS is the only facility in the ten city area providing sliding fee mental health services, medical health services for teens, and youth delinquency intervention and diversion services in one, community-based location. NYFS plans to work with a minimum of seven of the ten joint-powers municipalities to complete the project and expects to add additional municipal partners as well as two of three service area school districts. . . B. PROPOSED PROJECT . The project NYFS proposes to develop is a Youth Activity Center designed to meet the needs of youth ages 10-15. The Activity Center would be developed and operated in conjunction with a minimum of seven municipalities of northwest suburban Ramsey County, and two school districts within NYFS' service area. The significant need for a Youth Activity Center for middle-school aged youth has been identified by area city, school and other concerned groups and individuals. NYFS was developed as a result of a joint powers agreement with the ten cities, and throughout the years NYFS has developed programming to meet identified community needs. Thus, the agency is seen by the municipalities it serves, as an appropriate vehicle for developing and providing the Youth Activity Center. In order to implement the proposed project, facility renovation needs to occur and program equipment needs to be purchased. NYFS is approaching the Minnesota Board of Government Innovation and Cooperation to request the start-up facility and equipment costs of implementing a Youth Activity Center. The Youth Activity Center would be a new activity for the agency. Currently, NYFS provides programming at its offices, in school buildings and on-site at local community centers. The idea of developing a multi-city Youth Activity Center did not become a reality until recently, when NYFS started the process of purchasing a building with enough square footage to dedicate 3,000 square feet to a Youth Activity Center. Recreational and other activities would be available to youth in this drug and smoke free environment monitored by NYFS youth workers. A large . screen television, computer stations, study areas, tables for crafts and games, pool tables, and other opportunities would be offered. Efforts would be made to link Activity Center participants to employment, counseling, and other program offerings of the organization. A youth run business will be conducted at the Youth Activity Center. Youth will operate a concessions area (Teen Canteen) and provide low cost food and beverages to Center participants. Start-up funds are needed to renovate the Youth Activity Center space to make it usable for youth, and to purchase needed equipment. The grant would be used to: - build a separate entrance to the Youth Activity Center portion of the building, including signage and a canopy; - add security lighting on the building and in the parking lot; - remove ceiling tiles in the area to open up the space; - remove existing walls and erect walls within the Youth Activity Center; - build a fire exit; - install handicapped restrooms within the Center area - Install a security door between the Center and the other parts of the facility - in order to make the Center usable outside of normal NYFS business hours; - carpet the Youth Activity Center; - purchase the following items of equipment: lounge furniture (including tables, chairs, couches), pool table, television and VCR, cash . register, refrigerator, pop machine, toaster oven, microwave, tables & chairs for "Teen . Canteen" area of the Youth Activity Center, computer stations, and homework learning . stations. The cost to complete renovations and to purchase the items listed above is expected to be approximately $100,000. The status of the planning process is as follows: NYFS is in the process of developing and convening a committee made up of city council representatives, school district personnel, and community residents to develop programming plans for the Center. In particular, NYFS is seeking citizen input from neighbors living in the area surrounding the facility. It is expected that NYFS and its partners will be ready to implement the project in June of 1995. On-going program operating costs will be paid by NYFS' operating budget, contracts for services, fees for service, community fundraising events, and proceeds from the youth-run business (feen Canteen), Approximately 1,500 individual middle school youth are expected to use the facility in the first year. This project meets the statutory goal of this grant category. NYFS is asking for startup costs of a shared service. Each of the seven municipalities will participate in the promotion and usage of the Youth Activity Center. NYFS is an eligible applicant for this grant category because the organization was established by two or more local governments under a joint powers agreement. C. BENEFIT . The project is worth doing for several important reasons: 1. Meeting an identified community need: The need to supply middle-school youth ages 10-15 with a safe, secure space to come to after-school, on weekends, or evenings, will continue to escalate. It is anticipated that within the next five years, the middle school population will dramatically increase (based on current and projected school enrollment figures). 2. Reduced Costs: Individually, the seven or more municipalities and two school districts are not financially able to address this need. If each community were to try to develop its own Youth Activity Center, the costs would be staggering. For most of the municipalities, space for a Youth Activity Center and dollars to operate the Center are not available. If each of the school districts were to develop a Youth Activity Center for its school population, school districts would need to take dollars from their already underfunded budgets for facility and program expansion. Jointly, through a joint powers agreement, and with the leadership of a non-profit human service organization, each city and school district will be able to address its needs without significantly increasing its city/school operating budgets. The proposed Youth Activity Center would be a shared activity of the seven cities and in partnership with the two school districts. 3. Provide more services and increase access to services: For clients of NYFS and the residents of the seven or more communities, this project will address an identified community need and, at the same time, increase community awareness and accessibility to other NYFS services. The . Center will also enhance opportunities for youth ages 10-15 to grow personally and emotionally - . especially in the areas of socialization and self-esteem. It will provide youth with a safe, secure and productive environment after school, and will be of benefit to parents who are not home in . the afternoon due to work responsibilities. The Youth Activity Center promises considerable impact on program quality. In addition to its recreational offerings, the Center will provide opportunities for youth and staff to discuss community issues; thus, the NYFS program will have first-hand information and perspectives from its clientele, and will receive valuable advice on program development. Once the project has been implemented, NYFS expects to serve an additional 1,500 youth per year as a result of the Youth Activity Center. 4. Completion of coordinated services concept: The Youth Activity Center will help to complete the organization's goal to develop a multiplicity of coordinated services under one roof. It will further enhance the organization's commitment to building stronger collaborative relationships within the service area. . . -. ,. , APlX) . October 3, 1994 CERTIFIED PUBLIC ACCOUNTANTS AND GNSULTANTS ';-, '''"': Mr. Terry Post, h~:E~ c -. ~~ JC City Accountant City of Arden Hills ,....; ".- ~, .-'.- 1450 West Highway 96 Arden Hills, MN 55112 Dear Mr. Post: This letter will confirm our understanding of the services we are to provide for the City of Arden Hills for the year ended December 31, 1994. We will audit the general purpose financial statements of the City of Arden Hills as of and for the year ended December 31, 1994. . Our audit will be made in accordance with generally accepted auditing standards and government auditing standards and will include tests of the accounting records of the City of Arden Hills and other procedures we consider necessary to enable us to express an unqualified opinion that the financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors. and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters. . Member of American Institute of Certified Public Accountants Private Companies Practice Section 11\ EA:T Htc:nw.Y STREET. ;Uer ie: ::lEASTl'I'ARl.STRfET 10000:-l(lRTHlANO!'I.AZA ?() f\{IX1IM 1\1 nnx 1-1\ lMl\'\XbT.'!l.lTHSTREET '.I.':".'.~~,To. :'.II~:~E:;(1TA i'''.'';''':'''' ,l'l.'ATn\'~A. ~lI:\~E~l[,\ \\,,""',' '., ,II~\'F.AI\'I.I';..\IIN".~JTA ',l'l J' __ ,;":11\1"1<- l~I.'. ",_...~\\ . _.- AID) " City of Arden Hills ~ , October 3, 1994 Page Two CEKrlHH' 1\1lL1<.- .-\<.'\ \'\ 'l:-\"r~ . _-\"llGl"8Lr>I:\'~ An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. However, because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged an auditors. We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. This responsibility includes the maintenance of adequate records and related internal control structure policies and procedures, the selection and application of . accounting principles and the safeguarding of assets. Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant deticiencies in the design or operation of the internal control structure. However, during the audit, if we become aware of such reportable conditions or ways that we believe management practices can be improved, we will communicate them to you in a separate letter. Our fees for these services will be based on the actual time spent at our standard hourly rates, including travel and other out-of-pocket costs such as report production, typing, postage, etc. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Based on our preliminary estimates, the fee will approximate $7,795 for the City. This estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional cost. . ---- .. . I APlX) City of Arden Hills ~ October 3, 1994 . Page Three CemFm:> PullJC A<:c.cmrANTS AND~ We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enc1osedcopy and return it to us. Very truly yours, ABDO, ABDO & EICK Certified Public Accountants ~.1k M' eapolis Office . ,Thisletter correctly sets forth the understanding of the City of Arden Hills. Signature: Title: Date: -' . .. . Cl'l'Y OF ARDEN BILLS . MDJ:IRJ\N[J(J! DATE : Nov.......... 10. 1994 TO: Teny Post. Acting City ~;ni"trator FRCM: Dan Winkel. Public ~ks Superinteadent 1J.~r stmJECT : Review of s............... partial payment est:ima.te f= 1\Rh"'''ch Const:ructicn I have reviewed the second partial payrrent estillate f= Ashbach Construction and find the costs to be in order. The payrrent estillate covers the pericd frcm .september 1, 1994, to Octol:er 5, 1994. I con= with Consulting Engineer Greg Stonehouse that the reconstruction projects are substantially canplete, with only punch list items to J::e finished. The City is retaining approximately 5 percent of the total costs until . the punch list items have been accanplished. . - , RECEIVED IMS~ . OCT 2719' CITY OF ARDEl't ,. . I'IIlSIlTI.\I: K\lmtRS 1326 Energy Park Drive October 26, 1994 SI, Paul, MN 55108 File: 520-047-30 612-644-4389 1-800-888-2923 Honorable Mayor and City Council fo.d 12-644-9446 City of Arden Hills 1450 West Highway 96 Arden Hills, Minnesota 55112 RE: 1994 STREET IMPROVEMENTS PARTIAL PAY ESTIMATES Dear Mayor and Council: Enclosed are three copies of Pay Estimate No.2 for the referenced project. Based upon CIVILE~iG,NEEK'i\G the work completed to date, the total amount of Pay Estimate No.2 is $105,694.79 and the ENVIRO'JMi:NTAL retainage from this amount is $5,284.73. This work includes the construction up to and MUNiCiPAL including the installation of the fIrst lift of bituminous pavement. P!.ANNING . SOllD\'/A5TE The final lift of bituminous pavement has since been placed and most of the restoration has STRUCT..:RAL been completed. Only the punchlist items remain to be completed to fInal the project. If SURVEV,NG this pay estimate meets with the Council's approval, it would be appropriate to make TRAffiC payment to Aschbach Construction, Inc., in the amount of $1()0,410.06. Please contact TRAf\iS;C':;iATC,', our offIce if you have questions or require additional information regarding this project. :~ECR:C:'L..' .,'.~: -,:'",~;"L Sincerely, :'\IG:i\.::~;"jG :-NA( MSA, CONSULTING ENGINEERS PQ'NEK = STR,3'v- 2'. SCADA ~L $';5::,'.'::"'';-;::.3 Gre GJS:tw Enclosures cc: Mr. Dan Winkel, Public Works Supervisor 047-2602.oct OffiCES IN MINNEAPOLIS . PRIOR LAKE SI PAUL WASECA .- PART1AL PA VMENT EST1MA TE . NO.2 , FROM: SEPTEMBER 1, 1994 TO: OCTOBER 5. 1994 . , CONTRACTOR: ASHBACH CONSTRUCT10N, INC, ADDRESS: P,O, BOX 65738, ST. PAUL. MN 55165 OWNER: CITY OF ARDEN HILLS. MINNESOTA PROJECT: 1994 STREET IMPROVEMENTS (520-047-30) COMP~ET10N DATE AMOUNT OF CONTRACT: ORIGINAL: ORIGINAL $ 331,521.36 REVISED: REVISED $ ITEM NO. SCHEDULE 1.0 STREET IMPROVEMENTS 1 MILUNG SV 275 3.25 0,00 0.00 0.00 0.00 2 COMMON EXCAVAT10N CY 3800 5.05 800.00 4,040,00 3.800.00 19.190.00 3 SUBGRADE EXCAVATION CY 4800 5,00 0.00 0.00 4,800.00 24,000.00 4 SELECT GRANULAR 80RROW (CV) CY 4800 5,55 0.00 0.00 4,600,00 26.840.00 5 4- DRAIN T1LE LF 6050 1,25 0.00 0,00 4,400.00 5,500.00 6 SUBGRAOE PREPARATION RDSTA 36 129.00 0.00 0,00 38.00 4,902.00 7 CLASS 5 AGGREGATE BASE TN 5470 6.65 470.00 3.125.50 5,470,00 36,375.50 . 6 2331 TYPE 31 BIT. BASE COURSE TN 1650 19.70 1,534.89 30,237,33 1.534.89 30,237,33 9 2331 TYPE 41 BIT, WEAR COURSE TN 1300 23,75 0,00 0.00 0.00 0.00 10 TACK COAT GAL 690 1.20 0,00 0.00 0,00 0.00 11 CONCRETE CUR8 & GUTTER - 8616 LF 7640 5,85 603.00 3,527,55 7,603.00 44,477.55 12 6" CONCRETE D/IN RESTORATION SY 765 27.05 962.00 26.022.10 962,00 26,022.10 13 2" BITUMINOUS D/IN RESTORATION SY 525 15.80 709.00 11,202.20 709.00 11,202.20 14 SODDING SY 8500 2.15 0.00 0,00 0.00 0.00 15 ADJUST MANHOLES EA 21 171.00 19.00 3,249.00 19.00 3.249.00 16 ADJUST CATCH BASIN EA 14 47.00 10.00 470.00 10.00 470.00 17 CONSTRUCT CATCH BASIN EA 3 796.00 0.00 0.00 3.00 2.368.00 16 15- RCP, CLASS III LF 541 31.aO 0.00 0.00 541.00 17,203.80 19 ADJUST WATER VALveS EA 1 116.00 5.00 580.00 5,00 5ao.00 20 STORM SEWER REPL CASTINGS EA 3 315,00 0.00 0.00 0.00 0.00 21 CONC. VALLEY GUTTER SF 150 3.40 0,00 0.00 150.00 510.00 22 RECONSTRUCT CA TCHBASIN EA 11 318.00 0,00 0.00 0,00 0.00 23 RECONSTRUCT MANHOLE EA 2 636,00 0.00 0,00 0.00 0.00 24 SUBGRAOE STD, PROCTOR TEST EA 1 77.00 0,00 0.00 0.00 0,00 25 SU6GRADE IN-PLACE DENSITY TEST EA 8 18.00 0.00 0.00 0.00 0.00 26 CLASS 5 GRADAT10N TEST EA 3 70.00 0.00 0.00 0.00 0.00 27 CLASS 5 PROCTOR TEST EA 1 70.00 0.00 0.00 0.00 0,00 26 CLASS 5 IN-PLACE DENSITY TEST EA 6 26,00 0.00 0,00 0.00 0.00 29 CONC, CYLINDER (SET OF 3) EA 10 55.00 0.00 0.00 0,00 0.00 30 BIT. EXTRACTION TEST EA 2 65.00 0,00 0.00 0.00 0.00 31 BIT, GRADATION TEST EA 7 60,00 0.00 0,00 0.00 0.00 32 BIT. CORES IN-PLACE TEST EA 7 18.00 0,00 0.00 0,00 0.00 33 61T NUC. DENSITY TEST EA 6 139.00 0.00 0.00 0.00 0.00 . EXPOSED AGGREGATE D/IN SY 45 36,00 45.00 1.620.00 45.00 1,620.00 T SCHEDULE 1.0 STREET IMPROVEMENTS-TOTAL 84,073.68 254,567.48 520047.2.wk4 520-047-20 sCHEDULE 2.0 KElTHSDN DRIVE IMPROVEMENTS . 1 PULV!i'RIZlNGlPLACING PAVEMENT SY 2490 3.00 2,642.00 7,928.00 2.642.00 7,926.00 2 REM, REPLACE CURB' & GUTTER LF 240 11.45 0.00 0.00 216.00 2,496.10 3 2331 TYPE 31 BIT, BASE COURSE TN 250 20.85 243.89 5.0as.11 243.89 5,085.11 4 2331 TYPE 41 81T, WEAR COURSE TN 250 24.90 0.00 0,00 0.00 0.00 5 ADJUST MANHOLES EA 3 171.00 2.00 342.00 2.00 342.00 6 ADJUST WATER VALVES EA 1 116.00 0.00 0.00 0.00 0,00 T SCHEDULE 2.0 KEITHSON DRIVE IMPROVEMENTS-TOTAL 13,353.11 15.849.21 SCHEDULE 3,0 ADOITIONAL ITEMS 1 15" RCP. CL "I LF 260 31,80 260.00 8.268.00 260.00 8.268.00 T SCHEDULE 3.0 ADDITIONAL ITEMS a,268,OQ 8,268,00 TOTAL AMOUNT THIS PERIOD 105,694.79 TOTAL AMOUNT TO DATE 278,684.69 DESCRIPTION TOTAL THIS PERIOD TOTAL TO DATE SCHEDULE 1,0 STREET IMPROVEMENTS-TOTAL 84,073,68 254,567,48 SCHEDULE 2.0 KEITHSON DRIVE IMPROVEMENTS-TOTAL 13.353.11 15,849.21 . SCHEDULE 3.0 ADDITIONAL ITEMS 8,268.00 8,268,00 TOTALTHlS: PERIOD' TOTAL TOtlATE !AMOUNT EARNED 5105,694.79 $278,684.69 ! I[MOUNT RETAINED I $5,284.73 513.934.23 FTERIALON.SITE 50.00 $0.00 j_ - o. rA TER;L DEDUCT 50.00 sa.oo ~R~OUS PAYMENTS $164,340.40 I MOUNT DUE $100,410.06 $100,410.06 i , . 520Q47.2.wk4 520-047.20 .< - I hereby certify that all items and amounts shown by this pay estimate are . correct for the work completed to date. , CONTRACTOR: ASH BACH CONSTRUCTION, INC. BY:b-~/ J/ ~~ ~' - TITLE: -Pr~<,;ri r /7f- DATE: /OIJlcJ/4t/ , Based on the ENGINEER'S on-site inspections as an experienced and qualified design professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined, to the best of his knowledge and belief, that the quantities shown by this estimate are correct and that, based on such inspections and review, that the work has progressed to the point indicated (subject to an evaluation of such work as a functioning Project upon Substantial Completion, to the results of any subsequent tests required by the Contract Documents, and to any qualifications stated in his recommendation), and that payment of the amount recommended is due Contractor(s); but by recommending any payment, the ENGINEER will not thereby be deemed to have . reviewed the means, methods, sequences, techniques, or proceedures of construction or safety precautions or programs incident thereto or that the ENGINEER has made any examination to ascertain how or for what purpose any Contractor has used the monies paid on account of the Contract Price, or that title to any of the work, materials, or equipment has passed to the Owner free and clear of any lein, claims, security interests or encumbrances, or that the Contractor(s) have completed their work exactly in accordance with the Contract Documents. ENGINEER: MSA. CONSULTING ENGINEERS BY: ~9PJ,l TITLE: . . fYb"12- DATE: lei (G-wf5p -=1?- '1 'i Approved by Owner/Commission CITY OF ARDEN HILLS, MINNESOTA BY: . TITLE: DATE: .', . CITY OF ARDEN IDLLS PAGE 1 OF 3 ACCOUNTS PAYABLE a.A.IMS REPORT TO BE APPROVED 11114194 COUNCIL MEETING . CLAIMS PAID SINCE LAST COUNCIL MEETING /10/31/94) CIC# CK,DATE VENDOR AMOUNT COMMENTS Ii 7894 , 11/04/94 PUBUC EMPLOYEES RETIREMENT ASSN, 2.048,32 FIRST NOVEMBER PAYROLL 7895 11/04/94 ICMA RETIREMENT TRUST - 457 1.186.00 FIRST NOVEMBER PAYROLL 7896 11/04/94 STA1E CAPITOL CREDIT UNION 2,219.49 FIRST NOVEMBER PAYROLL 7897 11/04/94 MN DEPARlMENTOF COMMERCE 4O,()(J NOTARY LICENSE - B. FRITSINGER , 7898 11/04/94 DCA - FSADEPARlMENT 378.04 PIR #22 - DAY CARE AND MEDICAL 7899 CHECKVOlDED - 7900 11/08/94 DAVANNI'S 106.11 ELECTION FOOD PURCHASES ! SUBTOTAL PAID CLAIMS 5.978.5611 PAID CLAIMS-- $5.978.56 ADD UNPAID CLAIMS. PAGE 3 OF 3 -- $146,346.93 . LESS: ASHBACH CONSTRUCl'ION - TO BE APPROVED AS SEPARATE CONSENT CALENDAR ITEM - (100.410.06 I , , TOTAL ACCOUNTS PAYABLE CLAIMS I FOR COUNCIL APPROVAL, II/I4/94-- $51.915.431 N01E, CHECKS FOR UNPAID CLAIMS TOTALING $242,370.21. WERE ISSUED ON 11/01/94 AFTER APPROVAL AT TIlE 10/31/94 COUNCIL MEETING. TIlEY WERE CHECK NUMBERS 7830 TO 7893, TIllS SEQUENCE CORRESPONDS TO UNPAID 1EMPORARY NUMBER T1-T64, CHECKS 7828 TO 7829 WERE USED FOR ALIGNMENT. CLAIMS%.WIO . ---- -------- . CITY OF ARDEN HILLS PAGE20F3 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11/14/94 COUNCIL MEETING . UNPAID CLAIMS REGISTER: TIlMP'# I CK.DATElVENDOR i AMOUNT, COMMENTS .......... . ..... TOOl 11/15194 A 1 HYDRAUUC SAlES & SERVICE.INC 29.96 VEHIClE #26 - REPAIRS T002 11/15/94 AMERICAN ARE & SAFE1Y 196.00 SERVICE ARE EXTINGUISHERS T003 11/15194 ANIMAL CONTROL SERVICES. INC. 725,10 DOG ENFORCEMENT OCTOBER 1'004 11/15194 ASHBACH CONS1RUCIlON, INC 100.410.06 PAYMENT#2 (RETAINAGE $5,284,73) T005 11/15/94 ASSOC. OFME1RO MUNICIPAUTIES 25.00 MEETING 11103 B. APUKOWSKI T006 11/15194 BANYON DATA SYSlEMS, INC 130,00 SEMINAR 10/21 11W0 PEOPlE) T007 i 11/15194 BEISSWENGER'S HARDWARE 201.18 OCTOBER PURCHASES - PARKS & P.W. T008 ll/15194 BIFF'S, INC. 35.67 PORTABlE TOIlETS - OCTOBER (CUMMINGS) T009 11/15/94 LYNN BURWELL 453.00 DANCE ClASSES - OCTOBER TOIO 11/15/94 CADY COMMUNICATIONS, 1Ne. 33.75 PHONE REPAIR - OffiCE , TOil 11/15194 CEDAR COMPU1ER CENTER. INC 830,70 HEWLEITPACKARD JETPRINIERIFAXlCOPIER T012 11/15194 CIRClE PINES CERAMICS 106.50 CRAFT SUPPUES TOI3 11/15/94 COMMERCIAL CREDIT (KNOX) 187.66 WAlER HEAlER &INSTAllATIONSUPPUES T014 11/15/94 CONNELLY INDUS1RIALElECIRONIC 687.16 #2LIFT - REPAIRCONTROLPANEL TOI5 , 11/15/94 COVERALL OFTIfE lWIN CITIES,INC. 137,]9 CI1Y HALL JANITORIAL SERVICES - NOV. TOI6 11/15/94 D.C. HEY COMPANY , 25558 MAlN1ENANCE FOR COPIER 09/21 10/21 T017 11115194 DCA. INC 300.00 I FSAADMINIS1RATION 4Q94 T018 11/15/94 ' E-Z RECYCLING.INC 4,66650 OCTOBER SERVICE TOI9 11/15194 ENGlAND BUIlDERS,INC 16.244.22 VAlENIINEWARMINGHOUSE . (IST&ANAL) T020 11115/94 HRST1RUST 18,60 BANKSERVlCECHARGE - 3Q94 1"021 11/15194 FOCUS NEWS 69,87 VARIOUS lEGAL NOTICES . T022 11/15/94 FRAITALLONE'S HARDWARE STORES 45.36 OCTOBER PURCHASES - PARKS &P,W. T023 11/15/94 BRIAN FRITSINGER 88.78 MILEAGE REIMBURSEMENT - OCTOBER 1"024 11/15/94 GAREUCKSlEELCOMPANY,INC 246.96 MISCELLANEOUS S1EELPIECES , T025 11/15194 GlENWOOD INGlEWOOD 6.98 OCTOBER SERVICE T026 I 11/15/94 GOPHER STAlE ONE-CALL,INC 80,00 OCTOBER SERVICE T027 11/15/94 GREENHA YEN PRINTING 260.93 2500 lETIEREEADS & ENVELOPES T028 I 11115/94 I.U.OE, LOCAL 49 FRINGE BENEFIT FUND 5.850.00 INSURANCE. 12/941HROUGH 02195 1"029 I 11/15194 J.C AUTO SUPPLY,INC. 20.66 OCTOBER PURCHASES PARKS &PW, T030 , 11/15194 KAm AUTO SUPPLY & MACHINE SHOP 60,26 OCTOBER PURCHASES - PARKS &P.W. , II T031 11/15/94 ANN KELlER 27.00 REFUND - ACIlNGCIASS T032 11115/94 lADEN'S BUSINESS MACHINES, INC 146.44 SIGNATIJRE PlAlE - CHECK SIGNER 1'033 11/15194 , IAWSONPRODUCTS. INC 326.24 MISCEl.I.ANEOUS SHOP SUPPUES T034 I 11/15194 ULLIE SUBURBAN NEWSPAPERS. INC 11.70 lEGAL NOTICE ElECIlONS T035 I 11/15194 MAC QUEEN EQUIPMENT, INC 86152 VEHIClE #1 - REPAIR WING PLOW " T036 , 11/15194 MICHAEL MCKINNEY 10.97 REIMBURSEMENT CL01HING ALLOWANCE T037 11/15/94 ME1RO COUNCIL WASlEWAlER SERVo 792.00 SAC REMITTANCE - OCTOBER T038 I 11/15/94 METRO INSPECIlON SERVICE, INC 574.40 ElECIRICAL INSPECIlONS - OCTOBER T039 i 11/15/94 i MIDWEST ASPHALT CORPORATION 13.02 ROAD MAlERIALS W/DISCOUNT T040 1 11115/94 MIDWEST BUSINESS PRODUCTS 45.12 VARIOUS OffiCE SUPPUES T041 I 11/15/94 MIDWESTlEMPORARIES, INC. 800,00 RECEPTIONIST WKS, ENDING 10/14 & 10/21 T042 I 11115/94 NORTIfERNSTAlESPOWER I 4,411.22 CURRENT MONTIlL Y INVOICES T043 , 11/15194 NORTIfERNSTAlESPOWER I 946.81 SlREET UGHlIN<l INVOICE i T044 , 11/15/94 OffiCElEAM 428.13 I RECEPTIONIST WK, ENDING 10/28 T045 i 11/15194 JAMES PERRON 39,741 REIMBURSEMENT - CL01HING ALLOWANCE T046 11115/94 TRACY PElERSEN 83.811 MIIEAGE REIMBURSEMENT OCTOBER 1 I ilTOTAL PAGE 2 OF 3 CARRIED FORWARD -$141.922.0411 . """"""'" . . CITY OF ARDEN HILLS PAGE30F3 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11/14194 COUNCIL MEETING . UNPAID CLAIMS REGISTER (CONT.): II'IEMP.# CK. DA'IE VENDOR. , AMOUNT I COMMENTS ! 1 T047 I 11/15194 ' RAMSEY COUN1Y 462.17 TAX INCREMENT ACCOUNTING FEES 1.235.61 PAlNT /SlRIPEHAMUNE AVENUE T048 i 11115194 FRED REED 25.22 REIMBURSEMENT CL01HINGALLOWANCE T049 11/15194 RYDER S11JDENTlRANSPORATION 156.00 VACATIONDAYlRIP 10120 T050 11/15194 STEPHEN SAXE 5.99 REIMBURSEMENT - CL01HING ALLOWANCE T051 11115194 SCHERER BROS. LUMBER CO. 18.37 MATERIALS - VAlENTINEWARMINGHOUSE T052 11115194 MICHAELSCHIFSKY 100,39 REIMBURSEMENT - CL01HINGALLOWANCE T053 11/15194 SCHUTI'A'SHARDWARE.INe. 25.75 OcrOBERPURCIIASES - PARKS & P.W, T054 11/15/94 som SIDE ELECTRIC 100.00 REFUND - PERMIT #94-83 T055 11/15194 ST. JOSEPH'S EQUIPMENT, INC, 484,58 VEHIClE #19 TIRE AND WHEEL T056 , 11/15/94 STAR lRIBUNE 59850 AD - ClERKADMINISTRAlDR, 10/30 T057 11/15/94 TARGET STORES 186.12, SOCCER BALLS AND CONES T058 11/15/94 TIMESA VER OFF SITE SECRETARIAL , 116.00 RECORDING SEe. COUNOLMTG. 10/31 I T059 11/15194 US WEST COMMUNICATIONS 778.23 CURRENT MONTIlLY INVOICES T060 i 11/15/94 i CYNTIlIA WALSH 102.96 MIlEAGE REIMBURSEMENT - OCJ'OBER ~I 11/15/94 I DlANEWOLF 29.00 REFUND VACATION EVENT SUBTOTAL PAGE 3 OF 3 4,424.89 . PAGE 2 OF 3 BROUGHT FORWARD 141~2.04 [TOTAL UNPAID CLAIMS-- 146 6.931 . ----- . ... 8 81;::'~ '" 8 8 8 is ~i8 ~ ,8 8 ::I 8 8 lQ ~ ~ ~ C\l '" d dl~ :g ~ d d " .. c:i d c:j !" " g " "8 C\l .. ,tr. ,., ~ "', '" ;. ".:;, 'lI: :z: ~ '"' .. 1 II: .=: ! -- r: , ! 0- j ...... .. , u < '''':;6 - ~ ;1, ~ ~ ~I...~ ~ '" ~ ~ " " '~ 8 .~ ~ ~ '" on:...... :< ~ '$ - ~ i ~ ~ ~ ~ '" ~ r-- \Q :ff'\ ~ '" ~ ~ ~::31 ~ '" ~ ~ ,'$ " ..,j. iii ~ ..j ..0,..1 ~ ....,<"'i """ . 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'" ~I~ ~q :i W 0 Q Q '''' C;' I en ~ ~ Q , ~ ~ ~ ~, fl: ..; 'I.. of > no! ,.. ::. 0 " ... ~ @ ~ :i Z!Ul z ~I I ~ ~ ~,g ~ 0 i5 a ~ 51 ~!::c:: ~ o .I ~ ~ ~I~ ~I IH - Q !3 0 ~JI :: ~' II: - u ~ ~ o " t:8 i;) ~ ~ ~ ~ -' ul o _ ~ ~ ft:~ 12 2 3 I:l 0 - ;:>, l€1~ 8 ;;; 2: < :Ill >,0: ~ ::; I::Q a:: a..ia:: . , 1 ' , _J ~ u.. ro; . ~ ~ ~ ~ ~ ~'''' - ~ ~ ~ - ~ ~ ~ ~ ~I ~I ~ ~I~!~ 8 N'~ 0 201 ! 8 8 ;:; ~ g g & iJil ~Z! _ N <:'I! N t-l N N ~ ~ ~ - ~ >- , .1 ",i ~ "I f- ~ 0: ~ - ~, ;:;:i :;; - " ~I ~ ~ ~ ~ ~ ~i ~I :;:: ~ J;i ;:!; ~Iill ~ 00 8=; ~ ~ ~ ~ - - ~I ~ ~ ~ u z: 11 ~j ~ ~i! :q ~! ~ ~', or. Jr. ~I (G. (G ;q ;q ~ 11 ::I ~ ~II C,) N " N N N N CI'lY OF ARDEN HILLS . MI!XlRANDOM DATE: NoveIICer 8, 1994 TO: Mayor and City Council FRCM: Brian Fritsi11ger, f"rnmotnity Planning Coordinat=@ SUBJECT: Ordi.nanc:e #301 At its October 31, 1994 meeting the City Council approved revisions to the Zoning Ordinance as part of Planning Case #94-25. Ordinance #301 sinply reiterates the action taken as part of that case and details the change relating to dcg kennels which needs to be legally published . Staff recarrrends approval of Ordinance #301. . . -------------- ------------- State of Minnesota County of Ramsey . City of Arden Hills Ordinance No. 301 An ordinance amending the following sections of the Zoning Ordinance for the City of Arden Hills relating to Dog Kennels. The Arden Hills City Council hereby ordains that Section VI, G. 7 (b); Section II, D (39); and Section V,E (Land Use Chart) be amended to read as follows: VI, G, 7 (b) "up to four (4 ) domestic animals, excluding birds and fish are permitted in any dwelling unit, but without a residential dog kennel license not more than two (2) may be dogs. Up to three (3) dogs are allowed with a residential dog kennel license. Dog enclosures may be located only in a rear yard in all zoning districts." II, D (39) Dog Kennel. Commercial. A structure specifically designed and commercially used for the harboring of three (3) or more dogs that are more than three (3) months old. V,E. (Land Use Chart) Do~ Kennel. Commercial The Arden Hills City Council also ordains that Section II, D (40) be added to the Zoning . Ordinance and read as follows: II, D (40) Dog Kennel. Residential As structure specifically designed and residentially used for harboring of up to three (3) dogs that are more than three (3) months old. Effective Date. The provisions of this ordinance shall become effective the day following its publication. Adoption Date. Passed by the City Council of the City of Arden Hills this .lls! day of October 1994. Dennis p, Probst M~yor Attest: Terrance R. Post Acting City Administrator Publication Date Published on the _ of ,1994. . . . CITY OF ARDEN HILLS . ~ DATE: ~ 10, 1994 TO: Mayor and Council FRCM: @) Terr.mce R. Post, ActiDg City ~;Tl; strator Slll3oJElC1' : Certified ll.nnt,,,l Delincuent Utilities Background City Cede of Ordinances Sections 2B-S8 (d) (water); 28-129 (sanitaIY sewer); and 28-172 (surface water rranagerrent) outline the collection method by which the City may certify to the County for delinquent arrounts due resulting fran unpaid utility bills. Notification of Pro=sed Assessments . l. An insert was included with the second quarter utility billings which advised utility custaners that arrounts rerraining unpaid as of 9/1/94 were subject to certification. 2. As of 9/14/94, a delinquency list was developed by finance which identified those utility custaners that were past due for \TOre than one quarter. 3. Individual letters were sent on 9/15/94 to delinquent utility custcmers identified in step #2 above. CUstaners were given until 9/27/94 to clear up the delinquency. 4. Prior to calculating third quarter billings, previously identified delinquent custarer past due balances were adjusted to $0.00. An insert was included with the third quarter which docurrented this action and gave f=nal "Notice of Certified Delinquent Item". 5. In several cases, the finance department has worked with custcmers prior to this item caning before Council to obtain account payment and avoid the certification p=ss. Objection Mr. George Reiling has verbally objected to the charging of undeveloped land within the surface water rranagerrent utility . ordinance. Accordingly, Mr. Reiling has chosen not to pay these ------ --- ---.- . , utility charges and has indicated that he will pursue a tax . court challenge when these certified items are levied on his land parcels payable in 1995. RecCl'l'ft"Pndation Mr. Reiling's objection to the SUrface Water Managerrent utility notwithstanding, staff recaTIrel1ds Council consider the adoption of Resolution #94-60 at the November 14, 1994 Council M;eting. This action would certify $19,870 on 53 parcels as additional 1995 taxes payable. . . . . CITY OF ARDEN HILLS RAMSEY COUNTY RESOLUTION NO. 94-60 RESOLUTION ADOPTING AND CONFIRMING SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, The amount to be specially assessed for DELINOUENT UTILITIES has been duly calculated in accordance with the provisions of the City Code and Minnesota Statutes; and WHEREAS, Notices have been duly mailed as required by law; and WHEREAS, Said proposed assessments have at all times since their filing been open for public inspections, and an opportunity has been given to all interested persons to present objections, if any to the proposed assessments; and WHEREAS, There were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the . respective parcels ofland described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels ofland and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: That the Acting City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the proper tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 1994 payable in 1995. PASSED AND ADOPTED BY THE CITY COUNCll.. OF THE CITY OF ARDEN Hll..LS THIS 14TH DAY OF NOVEMBER, 1994. DENNIS P. PROBST, MAYOR ATTEST: . 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VADNAIS HEIGHTS FIRE DEPT. . 665 East County Road F I Vadnais Heights, Minnesota 55127 November 3, 1994 RECEIVED NOV 10 1994 Mr. Terry Post, Acting City Administrator CITY Ut IlI\UCli /lILLS City of Arden Hills 1450 W. Highway 96 Arden Hills, MN 55112 Dear Mr. Post: Enclosed is a Service Sharing Grant Application. The project applied for is explained in the enclosed material. This was also discussed with the area fire chiefs in a meeting held on November 2, 1994 at the Vadnais Heights Fire Department. Please discuss this information with your chief and decide if you . want to participate in the project. ,If all the departments involved decide to participate, the cost for the fire departments' portion should not exceed $1,000. This cost would be reduced if some department's decide not to participate. The additional cost would be your cost for the Graphical Map Data which you would obtain from the Ramsey County Surveyor's Office. If you decide to participate, we need your signature on the second page of the application and it must be returned to us by Thursday, November 10, 1994. If you have any questions, please feel free to contact me Monday through Friday from 8:00 a.m. until 12:00 p.m. at 490-1355. Sincerely, VADNAIS HEIGHTS FIRE DEPARTMENT W . \ r. ~ "\ i: . ;j..,.' .' "f.' ~;,,',,;\,hv(~ 'v 'I lJ Jerry Auge ()~ JIJW"l5 /1:1-"'Ii-I7 Fire Chief . SJJr0 J rP vJ' ' sz ~ 0; lilvl-' -mil< v! \1Jt1 enc. . --~------ --..-- -. . MINNESOTA BOARD OF GOVERN1'YrENT INNOVATION A..l'!D COOPERUION SERVICE BUDGET MANAGEi'<IENT MODEL GRAi.'1T APPLICATION COVER PAGE 1. Grant Number Indicate the grant number assigned by the Board to your pre-application. 55 -94- 76 2. Abstract Describe your proposed project by completing the following sentence. Indicate the service or program for which you propose to develop a budget management model. This application requests funding to develop a budget management model for ... GIS TECHNOLOGY TO EXISTING ENHANCED 911 SYSTEM 3. Grant Request Indicate the amounr offimding you are requestingfrom the Board. S 100,000 (S50,000 maximum) ,. 4. Applicant N ame{s) List all applicalltS; they may differ from the applicalltS listed 011 your pre-application. CITY OF SHOREVI~~ VADNAIS HEIGHTS LITTLE CANADA NORTH OAKS ARDEN HILLS FALCON HEIGHTS NEW BRIGHTON ROSEVILLE RAMSEY COUNTY SHERIFF Indicate which applicant will act as the project's fiscal host if you are awarded a grant: VADNAIS HEIGHTS 5. Contact Person The COllIacr persoll should be able ro respond /0 questions regarding this application. Name: Jerry Auge Address: 3595 Arcade St. . --- Fire Chief Vadnais Heights, MN 55127 Title: Vadnais Heights Fire Department Agency: ._ Telephone Number: 490-1355 Fax Number: (SEE OTI1ER SIDE) . -- . 6. Exclusive Representatives You must provide a copy of this application to any exclusive representative (union) cemfied under ,\liS. 179A.12 to represent employees who provide the service or program affected by the application. Are the employees of any applicant agency who provide the service or program affected by the application represented by an exclusive representative (union)? Yes No If you answer "yes" to this question, indicate which applicant agencies have exclusive representatives and to which exclusive representatives you are sending a copy of this application. Attach an additional page if necessary. . 7. Commitment IdentifY the minimum length of time you ar':. committed to implementing the model once it has been developed. 5 years This application is submitted to the Board of Government Innovation and Cooperation pursuant to M.S. 465.798. To the best of my (our) knowledge, the information contained in this application is accurate and complete. I (we) lmderstand that, if this application is funded, the Board may require the grantees to repay all or a portion of the grant if the proposal is not implemented according to the terms of the grant contract. (Signature) (Tide) (Dal') (Signanm: ) (Tide) (Dal') (Signacure) (TIde) (D,,!e) (Signature) (Tid.) (Dale) (Signanll":) (Tid. ) (Dale) . (The COver page must be signed by the senior elected or administrative official of each applicant agency.) A. Proposed Applicants . The lead department would be Ramsey County Sheriff's Dispatch and the collaborators would be the cities of Shoreview, Vadnais Heights, Little Canada, North Oaks, Arden Hills, Little Canada, Falcon Heights, Lake Johanna Fire, New Brighton Fire, Little CantuUl Fire, Falcon Heights Fire, Roseville Fire and Vadnais Heights Fire. Area fire departments work together under a Mutual Aid contract. B. Proposed Project Ramsey County has made a significant investment in recent years to develop a computerized geographical base map through the County Surveyor's Office and the Department of Property Records and Revenue. This base map is capable of linking data sets and planimetric features such as roadways, utilities, property records, and census information. GIS based information also has many emergency service applications. This project pertains to the development of a system that would integrate GIS technology with existing fire and rescue response procedures. PROJECT PHASING Phase I of this project would allow the conversion of data from the Ramsey County Surveyor's Office to a usable fOTfZat by the cities to gain information . on city mapping, city water main mapping with hydrant location and main size, temporary data such as road closures, etc., preplan information such as key holders, service location at the building site and persons to notify in the event access is required. Hazardous materials located in the buildings would be described in this phase, also disabled people notification and a list of other responsible public safety agencies that would have to be notified. Phase I of this project would allow the cities within Ramsey County to obtain and to manage the data to complete the remaining phases of this project. With this information compiled during the nexr five to ten years, it would be in a usable format by the completion of Phase II. Phase II of this project would include a continued gathering of information such as city storm sewer mapping including structure locations, city sanitary sewer locations with structures, presence of hazardous materials at call adfiresses, and a list of responsible parties and agencies to notify. Phase III would be the coordination of a centralized dispatch system for all agencies within Ramsey County. This would include the participation of all emergency service agencies. This system would support "best routing" information to help minimize response times, further reducing property loss and injury. Best routing information can also lower fuel consumption and . equipment wear. . Phase III (Cont.) Implementation of this project could link GIS technology to the e.r:isting Enhanced 911 (E911) system currently utilized by emergency service agencies. When a call is received through the E911 system, it transfers the caller's address to the GIS. The GIS automatically locates the address and displays the map of the surrounding area on a console in front of the dispatcher. The caller's location is pinpointed on the map. While the dispatcher is directing response units, information pertaining to the address such as location of fire hydrants, presence of hazardous materials, or disabled persons, is also provided. All of this information is relayed to the response unit via video monitor and/or facsimile machine. We believe this project meets the statutory goal of a Service Sharing Grant by the consolidation of record systems of all agencies involved. This project could be initiated immediately if funding is granted. c. Benefit The project addresses delays in emergency response time caused by emergency service providers utilizing antiquated and complex systems of references to identify vital information to emergency service personnel that is not available with the . current system and would decrease the delays in getting the information to the response units. The system provides detailed maps including special attribute date (i.e. site layout, hydrant locations, structures, utility features, special waste information, etc.) to responding police/firelparamedic units. Such information will help emergency personnel provide the most efficient and effective response for each situation encountered, helping to reduce property loss and personal injury. The objective of the project is to reduce the delays associated with current emergency response procedures by incorporating GIS technology which can be updated to meet the future needs of County residents. Utilization of a GIS emergency response system would improve the efficiency of the delivery of emergency services within the County. County costs associated with maintaining and updating the GIS system would be reduced by user fees imposed on agencies benefiting from the system. The project involves collaboration of emergency service efforts by several agencies and provides an efficient emergency response system that requires inter-governmental cooperation. . ;;1 ~ ~ ~ ~ ~ :g'~ ~ ~ ~"" ~ · ~ -~l::::I..... <:) "OI"QQ\ .... ~ ... co'" .... 1:'-.... t--......~.. t'-.. -~~ - ~ - .... - ~ ~ ~ ~~~ ~ ~ ~0~ ~ ~ ~~ ~ ~ <::) <:::I~, <:::), <::) <:::) "'I i .;;::...~ t <:::)..' <:::).. <:::) t.J. : l'f") -: -: ;::_... 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'" ~...,..., '" '-"l"" lI'\ l.", l.", "- l.", 10" L. lo., lo". -- ~ ~~~~~~~~ -.. ""~ ~~ ........... 1..;'" "";... """" ~~= ~~~ ~l::ll:1I::~>:::I::>::: :;.. ..;.:: ::::: ~ .......... <l;o ........... "" <l;o "" "" <l;o <l;o <l;o ~ ;e~ ~Q~ ~O..... ~~~~~~~~ ~O- ~_~ <l;o_~ Q<:::)~Q<:::)~~~ ~~= ~~~ a~~ i~~~~~~~ Q~~ ~elo". ~Qlo". ~-:-: -:~~~ ~Q~ ~~S ~~~ ~ ~~~~~~~~ ~~ e~e ~~~ ~ ~~~ ~ ~ ~I g~~ a~~ a~~ ~ a~a ,~ ~ ~ ~~~ ~~~ ~~~ ~ ~~~ ,~ ~ ~ 14')~" ~ ~ ~..... "'t - ..... ..,. "'-'l :..... ~ ~ Nt"'lo.. ~""...~ ~'<;r..~ ~ ~~~ : ~ ~ ... .., "" - -..J ::~ - "'- U ~ .l1::: ~ ~ ..... - ll:l: -- ~..... ~ ~ ::::.~ C:::'t:.~~ . ::?::: ~ ll:l: c;:; ~ ~ Q., ;~~_:::CQ=1: C ::.J~t..l l:.~ ~I ~ ::.. ~ ~{:,,::"t:~="::~ - Cl::- C1"::: ~ - - - Cl:::: -\..;....o....~~.:; ~ 0~~ _ ~ ~_~ ~ ~ 0 ~~~~~~~~ ...:: :::~~~i:..::~ =~~ ~;::...;J ~ ~~~~~~~ ~I~~ & ~ ~ .c... :c:~E;.::~~J: ~t;~ ~::: f...I ~ ~~~~~~~ ~~~ ~ ~ ~ . . MUTUAL AID DEPARTMENT * MAP OF NEARBY CITIES WITH ADDRESS INDEX * FOR AUTOMATIC MUTUAL AID STRUCTURES. DATA OF PREPLAN FOR AUTOMATIC MUTUAL AID COMPANIES. . ,.. . . . ~ h h . - '" '" ~ l"O"\QQ t""'lCoO _ '- <::::1- ~ ~~ ~~ <::::l5~ ~ ~~ ~~ ~-~ _ ~~ ~~ ~o ~ ~~ ~~ ~~~ ~ ~ ...~ ... ~'"'~ ~ c ~<: ~<: I..:~-.,: ~ ~ ~... ~_ c~ ~ ~ ~ ~ ~~ ~ ~< ~~C~ ~ ~ ~ ~ -~ ~ -~ ~~~~ ~ < Q ~ ~~ ~ ~ ~~~~ ~ c ~ ~ ~c ~ ~c ~'"'~~ ;.. -~ =::c: ~e--o . ~~ o . ~ ~~~o ~~~o ~-~~ ~ ~ ~ ~-~~ -~~ ~~~~ ~ u ~ ~-~~ ~~~~ < ~ 0.; ~ ~ C-.l"'~ <::i-.l~~ ~c~, ~ '" ~~-.l~~<::i ~~~ <::i ~"'...~ ~ ~ ~~ u-c ~ u-c ~O<::::l~ ~ ~ ~'~~Q~~ ~~Q~~ ~~~~ ~ 0 ~~U~N~ ~~~N~ ~ ~~ - ~ - ~ ~ '-"l~~~~ l;..J C ~:C:~-<. ..... ;... OCC:::C ~ - __......... Cl <.J <:<:<:~<: ~ ... ~~~~~ - :::: Q:: '-"l- <::i <::i <::i 0.; Q '"' ~ <:<:<:~<: ;..; ~ , :.. <;j 5: ~ .., -.,: ... <: - ~ ... ~ '" _ ~ (;) ;:- Q , ~, ... ~ . _ ""=0. :::c: ~ '"-' .... - ~ ..... - - ~ ~ ~ :::: ::::: Q , --... "'" ..... .<: ..... ~ ~~;::<:c ~ o :>..~~~l;..J ~ ..... ~&...~Cl~ - ::.t .......... a Ii:: ~ t:..l ~ u....<:~'-. <: . . . INFORMATION FOR DEPARTMENTS .. CITY MAPPING .. CITY WATER ,j,IAIN MAP WITH HYDRANT LOCATION AND MAIN SIZE .. PRESENCE OF HAZARDOUS MATERIALS AT CALL ADDRESS .. DISABLED PEOPLE NOTIFICATION .. SECOND FLOOR OCCUPANTS .. CITY STOR.J.'rl SEWER JHAP WITH STRUCTURE LOCATIONS .. CITY SANITARY SEWER LOCATIONS .. TEMPORARY DATA - - SHORT OR LONG TERJI DETOURS - CONSTRUCTION OF ROADWAYS . - CLOSED WATER VAL YES DUE TO WATIi'R MAIN REPAIRS ,.. .. liST OF OTHER RESPONSIBLE PUBliC SAFETY AGENCIES .. NAMES, ADDRESSES AND PHONE NUMBERS OF RESPONSIBLE PARTIES .. KEY HOLDERS, GAS AND ELECTRIC SERVICE LOCATIONS, ETC. FROM PREPlAN DATA . u TEL: ~~OV 14 94 15:28 No.004 P.02 . ( 1 <!~ -rt7 . . MULTI-JURISDICTION ROAD MAINTENANCE RECOVERY OPERATION SUBMITTED TO THE MINNESOTA BOARD OF GOVERNMENT INNOVATION AND COOPERATION BY THE CITY OF ROSEVILLE THE CITY OF SHOREVIEW THE CITY OF ARDEN HILLS THE CITY OF WHITE BEAR LAKE THE CITY OF VADNAIS HEIGHTS . THE CITY OF FALCON HEIGHTS THE CITY OF LAUDERDALE THE CITY OF NEW BRIGHTON THE CITY OF LITTLE CANADA WHITE BEAR TOWNSHIP RAMSEY COUNTYt METROPOLITAN COUNCIL '\ MINNESOTA DEPARTMENT OF TRANSPORTATION-MAINTENANCE t RESEARCH DIVISION ~ f^" ;E( \J' . , LOCAL ROAD RESEARCH BOARD "'V b~ (\LcD! / \IJ,,~rrt, / / hi' Co.: ~;-( . November 15, 1994 ( . iY'f P Proposal No. 5S-94-101 \ ._ 'v/ ( () I)JlIi l.fJI-'Dfl"'- (/Ji'[ /lunj G m:;(l , 0 C 10 Vl\'.{\ tl"me l.- . ~-{'W- t..--'C:.-'JD O,A'<;' "( ol1l.A. fNr'nM ( ~' ('~)JI'1'I'vf.i) ( q 1vJ1Vlf 1 . L-:' -j . 7 o \]JI..e ]1.-1...- ItLTL"O{'!1v...\ el.1l:N [O}'\\IJr;'-dJ.. TEL: Nov 14 94 15:28 No.OO4 P.03 Application for a Service Sharing Grant Part Two . l'roposcd Project The cilie. of Roseville. Shoreview. Arden Hills, White Bear Lake, Vadnais Heights. Palcon Heights. Lauderdale, New Brighton and Lillie Canada togelher with Ramsey COUnly, While Bear Township, the MClropolitan CounciJ-QrJice of Local Assistance, MNIDOT Maimenance Rescarch llivision and thc Local Road Resem:h Board propose to hegin . mulli- jurisdiction maimeJlallce lII<,rerial$ recovery operation 10 save each community costs of disposing of said materials and purchasing new on an NUlual basis. The lead .taff eont:lCt for thls grail! is: Duane Schwanz City of Roseville Public Works 2660 Civic CCIIler Drive, Rose'Ville. MN 55113 Phoue490-2311. FAX 490-2319 DaekgrOlUld Annually, each conulll1nily uses malerial, sl1eh as .llnd for ice control, small gravel for seal-coal repair in summer, and soil prodl1ct. for median, boulevard and park applications. Sand picked up from spring sweeping can be used for f1I1 purposes. lll1t where no public space is available, it is hauled to landfills for disposal. Scal-eoal gravel may he givCII back Lo company doing road te"air or, if it is a municipal operation, the gravel may be used for olller purposes, or SlOred for the following year. Soil may .Iso be purchased as nceclcd for different projects. DisposiDg of these materials, or in lhe case of soil products--purchasing it, inereucs almual costs for road and street maintenance operations. TIlis project addres"".,. four main problems and provides comsponding solutions. L Current arrangements have each community workin& sepat3Icly in terms of using these mainlcnance . materials. They dispose of their own streel swcepings and seal-coat aggn:gare, and process (or purchase) their own soil materials. 2. 'fhere is a recurring need for all these materials on an annual basis, but are cum:ntly used only once and tben dispc.>scd of, Then, the following year new material. are purcbased again. 3. The only option available to .evera! communities i. to haul the "used" marerial. to landfills. The tip fee for the nearest landfIll is over $75 per ton, Added to lhal is approximately S10llon in labor, equipment and overh..,d com, I'urther, it can be s:rgucd that road malnlCnance material is in3Jllll'Ol'riale material to be lal1dfilled_ 4. Tbis disposal practice is very e<lStly to taxpayers, Tbis situaLion is not unique to these cilies and Ramsey County. As eiti.. become folly developed, there are fewer areas lhaL are available LO dCJlosil such lIL1terials. Recem poliey changes alooth state and nationallevcls prohibiting the fiUiug of wetlands also contribules to Ihis issue. HOW<.'Vet, in the meantime, mOlorists continue 10 expeel local government. to sand and sllllhcir roads each winter so they may enjoy a higher margin of vchicular safety. Each year, maintenance crews deposit an average of 20 IOns of sand per mile of city streel. This leads to the current situation. Out of the II partner cities. .eveu have run out of .'Pace 10 deposil their street sweepin!;s and Olher road maintenance materials. Th..e malerials are considered somewhat undesirable by other jurisdiclions, and politely rcfuse tile offer of 'free fill.' Tbis reduces lhcir disposal oplion to one--Iandftlling. Currem CO.IS CUttClll prices for >and used for ice control vary from a low of $2.75 to more than $5.00 per ton delivered, with an average of about $4.50. n's low cost is one reason why it was considered acceptable lO use only once and then dump tile spring sweepings into low .pots on mWlicipal propeny_ i'riCCl< for scal-coat chips are higher, and vary between SI5 and . $20 depe.nding on the type and grade of material used, ----.- TEL: Nov 14 94 15:29 No ,004 P.04 , Labor and cqwpmclll CO.l. to dispose of the m~lerial on cily-owned propeny are kept to a millimum, which also belps in keeping COSLS low. However, as more maccrial i. haulc'llto landfills, tlto time and equipmelll COsIO increasc subslalllially. Con.ervalive eslimales pi... "" extra $10 por tOll for labor and equipmellt on sweepings tltat are hauled 10 landfills. The . closest landfill ll) lhese conununilics is me Pine Bond landfill, whose cqttcnllip fee is DOW sot 01 $77 per ton. Tablo I 'hows rho OWl'elll costs for landfilling based on a 65 pereenl pick-up of sand used during an average wiDler. Table I Estimated Costs of Landfilling Street Sweepings Panner Annual Sand !!sIimated 65% of U.. CoSIS 10 Landfill TOlal ADnual Conuul1nily Use in Tons AnnWll Sand Spriog Pick-up Costs. COSlS in Toos Shol"cview 1,300 $ 5,850 845 S 71,825 $ 77.675 Vadnais Heights 450 S 2,025 293 $ 24,905 26,930 Arden Hills 600 $ 2,700 390 $ 33,150 35,850 Falcon Heigh!, 295 S 1,318 191 S 16,150 17,469 Laudetaale 65 $ 279 42 $ 3,400 3,679 New Brightoll 2,500 $ 1I ,250 1,625 $ 138,125 149.375 UllJe Can3d~ 320 $ 1,440 208 $ 17,680 19,120 While Bear Lake 3.400 $ 15,300 2,210 $ 187,850 203,]50 While B""r 300 $ 1,350 195 $ 16,575 17.925 TownShip Roseville. 3,800 $ 18,450 2,470 $ 209,950 $ 227.USO . Ramsey County 24,000 $108,000 ]2,000 $1,020,000 1.128,000 Totals 37,025 S147,900 20,466 SI,739,610 $1.906,222 · lor... Anuual ~OSLs OlUy JlICIWle landhl Illg costs ana =rrlllg sana purenaac, ana ...umes COSIS of 14.~V per Ion lOr saud and $85 pcr [OIl average [or I andfilling sweepings. Figures in Table 1 rt.-presenr only saud for winter ice eonUol. but no se."\J-coat chips or other malerial. Recycled seal-coat chips/granite would save S7 (0 $14 per IOn compared lO purcbasiog new malOTial. The driving motivalion behind lhe idea of recycling road maintenance malerial. i. lbe projecled COSl inercases faced by many COllUlIUnities. If lanclfillillg was not needed, recycling would he only marginally cost-effect;_. Or perhaps a break- even operalion. However, in lighr of me impending, and limited option of landfilling, recycling as an option looks more promising for the.e communities. For example, in 1994 Rosc_iIle bas a temporary fill permit that will accommodate [heir 1995 spring 'weep material, bill it is subject to eallccll>lion by the propony owner, lhu. possibly requiring an allernative lIpproaeh. Also, Ramsey County currenrly h.. limited capacity for disposing of !heir malCrials, bill is intending 10 recycle rather [h"" us. valuable land for dumping. Similar prOJ:ram. Currently I we cJo not know of any similar project where several sIJl!1l1cr communities are recycling lheir road maimenancc material.. The City of.DlQOmington,_with a gram from tlte Metropolitan Council, is curremly recycling their marerials, bill only for itse1r.""i'il"lr dara sbow that average costs of recycling .land is approximately $2 p,:r IOn iUld $1 per ton for scsl..,.,al chips. 111eir program is operating al near capacity bocause of its size. Individual sm."\JJer cities would neither have enO\lgh material to recycle nOr the funds available 10 implement a .imilar program. . Grant Proposal Page 2 TEL: Nov 14 94 15:30 No.004 P.05 Proposed ProJUl This projCCt offen; an opponunity for lbe partner communi lies 10 work togdl1er on a mulual problem. Reusing lbese . roadway materials would teducc costs for each partner community. However, these materials necd to b. clcaned in order 10 b. reu.ed, By reclaiming a portion of thc matedals each year, less material and fower dollars would be needed on an aflllual ba.is. This project will also abate this material from municipal1andJills and thus provide .pace for more appropriate mixed wa.te over a longer time pcriod, The COSI benefit infOJlDlltion of this applic31ion in Table 2 clearly shows lllallbere can be a substanrial savings to COIDlDunities (and taxpayers) for n:cIaimiog the DllILcri.l. 'fllis project takes ,he current woddng Lcdmology and m.1kes it availabl. to .several smaller, neighboring communities. Recycling COsts fat Road Maintenance Malerials Dased on CUrrent lahar, equipment and overhead rates, the estimalCcl ""'1 per ton lO recycle road maiorenance malerial is Ic.<s than purehllliing virgin malerial. The first year estimate for ice ""nuol sand i. approximalcly $3 RIld $4 per Ion aud for seal-coal chips is less Ihan Sl per IOn. Comp06led soli material is eslilll3led at between $2 and $4 pCT IOn. At the preSCnt lime, the best available data on quantities are for ice control und, and forms the ba.i. of the eosl~"'efit analysis. These estimales. higher than Bloomington reponed. retleclthe fact lbm there will be a learoing period before the process becomes lligllly efficieot. Dascd On lhe average tonnage of the parmer communities IistcU above, the normal .and use is approximately 37 .02.~ Ions )ler year. Using 65 perce.ol pick-up from roadways for ci.li.. and;o)lCrcent for dIe ""unlY, would yield 20.466 lOll> to be recycled. This projecr uses a estimate of $66 pC"r hom to recycle this material, yiclding an estimate of approximately $67.539. AddilionaJ in-kind funds would be provided by the partner eommunities to begin the program. Based on these estinl.1tes. lhe LOlal ""sf savings over the purehase 00 new sand alone i. eslimared to be $6,057 lWlually. Costs SavingsooRccyeling versus landfilling Cost saving. are based on Ibe fael dlat partner comomnities will, or have, run Out of publicly owned space to dump their sweepings and their only oplion would he to haollhcm to landfills, As Ibis b_mea the standard di'P06aJ method. the municipal com for road nwnlClliInce will &1:yroclcel. Table 2 9l10wa COSI differences between J.'lJldfilling and . rccyeling/Tcduced allJlual purchase of new maLeri.ls fOt, ice control sand only. Adclitionlll savings will be incurred for scaJ-COal aggregale and composlCd soil products as mentioned ahove, bUI withoul 60lid dala on annual amounts. data for saving, would only be a guess. Tabl. 2 shows lbrec levels of costs and ..viog.. Sub-Total I represents costs and savings for those couunwliti.. which now have landfilling as their only option for disposal of streel sweeping. Sub-Total 2 shows the addition of White llear Town.hip, While Bear I.ake and Rosevillc which would have to landfill in the near future. Finally. Iho bOllom line Tmal shows tile addition of Ramsey County which would oeeur by ,he year 2000. However, Rosevill.. Whjte llear L3kc and Ramsey County would be commilLcd to begill1li.ng lheir recycling dfon immediately upon Ihe sian of tbis project and White Bear Township would participate Oil a limiled basis initially, The far left column in Table 2 .hows lolal savings based on Lhe premise that street sweeping lDateriais wouid be diverlCli horn landfills. there would be an approxinl.1lely 50 percent reduction in annual costs for ice control sand and the co.1S of proecuing the sweepings would be added in ... a eosl. Therefore, columns marked A, B, and C would be com and D would be a savings. Funhennore. dIe parlieipating communities tecogni;o.c Lhat although they may not need 10 find .lternatives to thclr present disposal program, they see this need in the very nCilr future. Thus. by anticipating ,hi. change and d.. establlsbmem of an aIlCm.live ptogram before it heeomes a crisi.. it would allow them time 10 work out any bugs in the system. . Gram Proposai Page 3 TEL: Nov 14 94 15:31 No.OO4 P.06 Table 2 COSl' and Saving. related to Recycling Street Sweepings . P:.rtner Conunullity Annual Sand Laudfill Costs Recycle Cos". Savings from 'fatal Savings Costs A n C reclaimed salld D (A+B+C)-D .. Shoreview S 5,850 S 71,825 S 2.789 S 250 S 72,07~ Vadllais H eigbts 2,025 24,905 967 86 24,992 Arden lIills 2.700 33,150 1,287 115 33,265 l'a1coll Heighrs 1,318 16.150 627 56 16.206 Lauderdale 279 3,400 132 12 3,412 New Ilrigbton 11,250 138.125 5,363 481 138.606 LillIe C.nada 1,440 17,680 686 61 17,742 Sub-Total-1 S 24,862 $ 305,235 S 11,851 S 1,062 S 306,298 While Bear 1,350 16.575 644 57 16,633 Township Wblle Bear l_.ke 15,300 187,850 7,293 654 188,504 Roscville 17,100 209,950 8,151 731 210.G81 Sub-'l'olld-2 $ 33,750 $ 414,375 $16,088 $ 1,443 $ 415,818 Ramsey Counry S 108,000 $1.020,000 $39,600 S 3,552 $1.023.552 . Toto" $ 156,6U $I,739,6W r----$~S39 $ 6,057 $1,745,668 · Recycle com ~ (Sand use x .65 pic.lc up x .8 recycJed)12O Ion per hour pro~ per hour. ~. ~tojtf r~1Ulf .. Savings = (Average sand cast minus re.cycled sanrl costs) x tons of rccy<:led COStS, .YC nt'" '-_._~ qil'llJr,.~ Benefits Reprocessing these IDalCria/s would be CO$L-effe<.1ive if (a) sIan-up costs were covered. (b) many commwlilics would be involved, and (c) reprocessing would be less thau disposing of materials. By joining together and sIlaring the selvice and equiJl1l1cnt, smaller communi Lies can participate in savin&s due 10 econorni... of scale mat larger coDlluullities e.xl,cri"llce. The nel result will he \letter community service "lid less COSlS to pass along to taxpayers. Also, by teducing the flow of mSlerJal to I.ndmls, more space will be available for a longer rime for olher. more relevSlIl material. This also reduecs the COIIUIIUniry'S expendilures for hauling lhe maleria/long distllllCel. Omer measurable benefils include a reduced cost to pllrehase new maintenan.e materisls annually. The amountS aInled and me reduced amounl of DeW materials needed 10 be pl,rchased annually will be Ule most direct measurable outcomes. Cost-saving. The propo'ed project guaranlecs proponional savings to panner communities based on the Slnoom of road m.inrenance malen.ls Ilsed and recycled. Figures for recycling winler ice comrol sand indicates WSI lhere will be ailded costs over the practice of dumping SLreel sweepings on public land. However, with the loss of lbat land, the allernative is a very expensive landfill practice. Thi. project would virlually negatc that enol1llOlla cost inoroase and retain a Jow.cost meel maimenance operation for Ille member communities. As the lables above indicate. costs of l1ll1dfilling: would amounlto approximately $1.73 million. The leSults of the proposed rooyclillg project, just for ice control s""d alone. would . Gtant Proposal Page 4 TEL: Nov 14 94 15:31 No.OO4 P.O? eliminate lbat eOSl. If the otller road mainlenance moteria1s arc added 10 this figure, .aving. would be even greater. Since the furure options for Slteet ,wcq>ings is known, tIlis $1. 73 million figure would occur un an annual basis. It is tile intent . of Ille member conununiti.. to continue this joinl projeet indeftnitely. Pu....,ibilitics for replielltlon TIle proee.sing site will be available to interested panics for first.hand observarion. Wrinen materials re!:arding priein, of recycled materials and other opetational delails will be prepared for tbc project. and will be matle available 10 interested pani... In alkIition, MN/DOT and the Local Road Resean:l1 Board have interests in understanding ,his process in order In disseminate lhe findings to other juri'dieUoD$ in Minncsota. Implcnuntallon l'roc.... Work \a~k~: TimeJinc I. Notification of grant award January I, 1995 2. Panner. meetings to COntinue III develop January Ihrough May, 1995 process. and seloct be.t equipment. 3. Purchase equipmcnl Marcil 199~ 4. De.ign and develop site March/Apri11995 5. Deyclnp prelirniuary process agreemellls April 1995 6. Develop preliminary costing Sn1leturc April 1995 7. Degin proee..ing marerial May 1995 8. Evaluate and refme process May through Sept. 1995 9. Recotd inputs and OUtpUIS Continuously 10. Review production at end of scasOn OctoberlNovemher 1995 11. Revise if ncee,,"ary for next year December 1995 12. Develop .Iatu. rellOrt December 1995 to Febnwy 1996 . Li.lIdulies of personllcl Cities: All partner citi.. would be involved in 1aSk. 1-6, 8-12, above. City persol1Uel may include street mainll:nancc supervisors. public works direclor. for the planning slages, and supervison and 1..'Id wotlcers in site development. County: Ramsey County would be involved in a1llasks 1 through 12, above. County pcrsonncl would itlcluuc street maintenance supervisors, public works directors for the planning stages, supervison and lead workers in site developmt:Jlt. Ileavy and light equipment operators would be involved in lbe lIClUoI reprocessing operalion. MN/DOT. LRRB. Metropolitan Couucil: 111""e three pannetS would participate in lask. 1-6 and 8-12 as needed and requested by the partner eilies and counly. Staff from lhese groups would be available to assisl ill WOrking out solutions 10 any of lbe p=" or accounling needs identified in tile above tasks. A. necessary, other consullolnts could be broughl in to assist in arcas of special need. GrollPS of Client.. all'med: '111is .crvice is primarily a benelit to the panner communities, and for practical purposes, Ihey w('uld be considered the clienl. However. taxpayers from parlller communities and eurrenl and future landfill user. wUl benefit ftOln lower tipping fees due to abated waste going to landfill.. Anticipated dlfficullieslProposcd SOlutions Several potential difflCUllie" have been idemificd. However they do nOI appear to be barril."11I that would prohibillbe projccl from being succes.ful. One i. the convcnicnllocation of a .ite and the preparation of it for this recycling operolioo. The .hort-term (not longer than five years) .01u110Jl is to _ a piece of property owned and \Ised hy Ramsey . Grant Proposal Page 5 TEL: No\! 14 94 15:32 No.OO4 P.08 . CouIlly in lhe 'o\llh-e,,",l part u[ RnsevilJe. However, this site is designated in Roseville's land use plan for future develnpmcn. and would nOI be available lIS a pennanen. public works opcra.ion site. TIlis propeny, while no. lhe most . convenient loc(lfion for several of the panner com~~_jties, is .closer lhan _tJ:IC!_~teruati'lCJ.anJlfjl1. ~i~_~. _ ___i\Jo_~g.o{c~~_QluJi~ will be sought during the grant period. ~~Oan"o\lld OO-3:!i~!_a larg~rploIOLl"""_rnQr~~lta1foi_o,~J1a,,llCl"s,_s!l!'tY_ .a~!he_oJd~.L~r.J\r_scn~.2""ope~l'21' Arden ~~: '))PJ~.filt1'j L-1..:t~- A second difliculty will be in finding the ~ operations to processing the moteriil. However, equipment vendors arId olhcr sources can be used to help '\Igges! proper adjusrmenr. for the equipment and other maLerial handling technique>. 11 thild will be to calculate tbe appropriate costs of proceo.ing lhe materials. To some degree, Dluch of the needed utfoemition is alrady known. Other information will be collected during lbe proC<:ss and added iOto lIle equations. It would appear Ihat cost. will be marc accurately delennincd as the project evolves. Fonnallzlng "p.....tions Upon being awardc<l a service sharing grant 10 eany oul this project. the partner communities lIlal will directly bCllCfit from the project will fOtmalize Ihcit opcr.uions through In apl1ropti.tc wrilten agreemenl thai detines all PlUtIlerS'S rclalionships. Project lIudgct The proposed project inCludes an estimated budgel of SI79,182. Of this amount, S98,OOO in grant funds will be used to purchase a mecltani..cd screening devise 10 recycle the maiutenance material.. AI.o included is an amounl of S81,182 of ill.kind fund. ftom the participating communities, which will bc wed for development and operation.. Tables 3 and 4 ,how Lhe major are.s and CO'I cslimates for each. In-kind rcsoun:es include labor, equipment and a site for proecs.,ing thi. malerial. The funds fot these resources are from the respective communlly', general operating fund for thai particular function. Tho.,.e are several reosollS which prompt the panner conununllies to seek grant fuuds for thi. proposal. These include concern for the envirollUl..,nt and concern for providing cost-effective services. Undo.,.lying lh..-.e is the fact that none of . the pannen 11'C large enough 10 initiate lhis servicc on it. own. Concern for the environmenr is a key reason why these communities are pursuing this proposal. Highway mainlCllancc personnel have three choices of ice comrol. One is to use an aggregate, like sand, to reduce the dallger of driving on snow and ice-packed roads. A sectlnd is to use 100 pertenl de-ieer, such as .all or chloride. bUllhis choice has other negalive consequences for the environment. The lbird Is 10 use a combioation of the two, with higher propoltion sand ,hall salt. Although sand is a cheap, non.renewable resource, having 10 deal with it after tbe winter is more of a problem. The second reason is the concemlo provide cost-effective servi=, Citizens are very concerned lUld alcn tu increases in the cost of their governmem. The partn".,. collllllunilies .ee rhe proverbial handwriting on the wall..CO'lS wiD ri.e dramalic.'lily if allel1lativc way. to deal with street sweeping. are not found. n,e proposed technology might well be the future 80lmioll 10 having 10 provide .afe sU'eels and highway. 10 the motoring public. This technology needs '0 be developed and relined so others can benelil as well. If we .tall preparing before the need become, overwhelming. costs (0 t"'p'yers will not need to increase, Fin.'lily, operations such as rhat proposed by member connnunities are naturals for the joint participation of several ,m..ller communities. Furthermore, S\1CC:eaS at such an operation may have a carry-ovcr effect, leading to addilioual multi- jurisdiction operations. Table 3 and 4 below. .how details of in-kind lUld granl funds by each task. Table 3 reflects activities surrounding the develoPlllClll of Lho project, while Table 4 ouUines the detail. of lbe actual operalion of !be project. NOI. that, while the lahot e,,,,, are rea.onably accurale. the in-Icind houri are rough CAlimares. Fot example, il may require four hours to uovcl"p a costing Slruclure, but it might not involve all [our of the panies listed-there may be more or less involved for slighlly more or less hours. In general the,e figurc.q ate presented to err on lbe conservative side, and in actuality may take Jess time and cosLI",,, as well. To keep CO>I! down during the development phase, partner communi,i.. will be ...ked . Gram Proposal Page 6 TEL: Nov 14 94 15:33 No.OO4 P.09 . 10 bc r~l'rcsented on one team tbllL will focus On a SpecifIC Iask--not each and every one. Teams will prepare materials and report back to the larget group for final agreement. . Table 3 Highway Maintcnlll\U Material Recycling Project (Projea Development Ph...,e) bUdget for In-KlIId Ind Crant Resources Task In-kind SOurce Ill-kind In-kind Grant hours Amount Request Proce.s DeVc.lopment Project tea.m m~clings C-l Co-I MC I..RRB MNIDOT 10 $1.820 Dcsign process ogreemems C-I Cool MC MNIDOT 4 588 J)esign cosling structure C-l Cool MC MNIDOT 4 588 Site acquisition/rent C-I Cool 1 25,000 Review and revise C-I Co-I MC URB MNiDOT 5 910 Sub-tOlal. 25 $ 18,906 Pre- and Post-Process Oper..lion nesignldL'Vclol' sire C-j Co.) UlRB Co-FEL Co-IJ 20 3,700 livaluatc and refine process C-I Cool MC LRRR MNlDOT 6 1,092 Sub-tOlals 26 $ 4,792 Grant Reqoest . liquipnlCllt purchase C-) Co.l MC LRRR MN/DOT 2 $364 $98,000 Grand lotuls 53 $ 34,062 $98,000 In.Kind souroe abbreviations: C-I City and township street maintenance supervisors at $35 per bour. Cool County streCl mainlenance supervisors at $30 per hour. Co-E County Environlllelllal Unit .taff at $33 per hour. MC Metropolitan Council staff planner at $30 per bour. MNIDOT MN Dept. of Ttansportatlon-Offico of Maintenance Research at $35 per hour. UUill I -Denl Road R....arch Uoard staff at $35 per hour. Notc: In Tables 3 and 4, tile COSt per hour figures rellect mnlle benefitS and overllead Table 4 rcptcscnts time and cost estima1.CS to bcgin processing Ibis marerial during the first year of operation. Assuming that ,he operation would run filII time (rum May lto August 31, this would translate to approximately 680 hours. These hours would be mainly Ramsey Counly hours used to process the rnlllerilll inlO USable materials and residuc. These costs. as well as Ihc com to dispose of the debris and other residual materials, would be averaged over the lotal materials produced and charged 10 individual partners bllS<.... on the llIIlOIUIt of materials lhe partner community lakes back. For ",,"mple, jf 20,000 tons of recycled mater,al WIIS prodncod II a cost of $60,000 and. portner look back 200 tons, their cost would be $~/ton timcs 200 tons, or $600. An additional cost for disposing of the residual debris would be calculated based on lh. proportion of the total 'onnage of recycled malerial . partner community would take back. In this manner, each partner would be sharing ill tho costs and bencfilS equally and Ramsey County would be reimbursed for their processing work. . Gr.nt Proposal Page 7 TEL: Nov 14 94 15:33 No.004 P .10 - Table 4 lIighway Mainlenance Materials Recycling Projecl (Project Operation Phaso) . O"oralloo, BUdget Task In-Kind Source Opel'lltions Operations O","t Hours COSlS Request Proc.ess Operatjon Process M.telial Cool @ .1 I'Tll, C..2, C..3 @ .3 680 $44,880 $ 0 PrE. Co-PEL, Co-IT @.J FTll Record input. 0011 outputs C-I, Co-I, Me 20 2,240 $0 1"olal. 700 $47,120 $0 Jn~Kil\d SOUrce ^bbrcvilitjons: C-l City .nd lowmhip slteel maintea"".., supetviSor. .1 $35 per hour. Co-I CouJUy street mainll'11ance supervisor at $30 per hour. Co-2 County heavy equipment operators at $23.85 per hour. C..3 Counly light equipment operators at 122.50 per hour. Co-FP.L CoulIly equipment-front end loader at $30 per hour. Co-1T County equipment-tandem truck at $15 per hour. MC Metropolitan Council starr planner al $30 per hour. l\.1N/DOT MN Dept. of TranspOTtalJon-Office of Mainlenance Research at $35 pcr hour. l.JUUl Local Road Research Board starr at $35 per hour. . . Grant Proposal Page 8 TEL: Nov 14 94 15:34 No.004 P.ll , , To the be.. of my (OUt) knowledge, all information contained in this appliC1lhon i. accurate and complete. - _ City of Ro.""ille . (Signalure) (Title) (Date) .. City of ShoreviL'W (Sib",atul'e) (Tille) (Dale) - City of Arden Hills (Signalure) (Title) (Dale) CilY of White BClII' Lake (Signature) (Title) (Dale) _ City of Vadnais Heights (Signalure) (Title) (Dale) City of Falcon lIeigbls... (Signafilre) (Tille) (Dale) . _ Cily of Lauderdale _ (Signalure) (Tilte) (Date) - City of Now Brighton (SignalUre) (rille) (Dme) "_ City ofLinle Canada_ (Signature) (Title) (Date) _ Ramsey CounlY . (Signature) (Title) (Dale) White Bear Township . (Signature) (Title) (Dalo) . _ Metropolitan Councll (Sis.nalurc ) (Title) (Date) - Minnesota Dept. of Transportalion _ .. (Signature) (Tille) (Pate) Local Road Research Board (Signature) (Title) (Date) Note: Ooth Ramsey County and Ihe Metropolilan Coulleil have resolutions of suppon moving through the commiuce process at the time or the g.....t dcadliue. These will be forwarded 10 the Board as soon as riley arc adopted in oarly Deccmbet 1994. . Gran, Proposal Page 9 . <> ... . 0 ~ E Q ~ ~ '- " lU C C r.S c: U <>..::: <> c: >, u- U'" -.... ::; - -'- 0 0 ~ C,- C~ >'00 QJ ::; -:;:: 0 .::: , ~ E ... .= <> c '" ..::: Z " 0 C ::I :::l '" 1: SZ ~~ EN 0::E Uti c>Z EN' Z.... _<> UO<::E UO~ c:: t- ~.: Z - _ .. .. ~ 0:11 CI] en "... ~ ....... . <> "- "-"" ._ C ._ -e.... 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CITY OF ARDEN HILIS MF.MJRANOOM DATE: NoveaCer 8, 1994 TO: Mayor and City Council FRCM: Brian FritsiDger, f'.........mity Planning Coordinatoz@ SDBJECT : Cottage villas Setbacks Recently, the City Council raised a question as to the placement of the Cottage Villas catplex on the site. Staff followed up by requesting inforrration from the developer which IM:lUl.d provide the City with setback inforrration. Attached ycu will find a letter from O:xnstock-Davis, the surveyor, who caJ.fil:ms that the building is located correctly on the site relative to the plans approved by the City. Should the Council have any further questions, please let me know. . . ------ .--- - -- - H COMSTOCK 6' DAVIS, INc. --_.~- --. . CiJ/1~lIltillg EflgiJl(e}'~ ("1' Land SlIri.'t'.I!OI'S 1.1-..j.(, Ll1llnty I'lldd J RECEIVED (({;tll r\\'l'. N.E.) \lil1l1l.'<lP{)lis, NOV tvlinl1l'sot<l 3 1994 .,5-1-32 CITY Ut AilUtl, HlLLS . 1\127S-PJ-,-l-6 Tl'1. . h]:2 7.s-l-~Y.1L}c:; r:.1X. November 1, 199J City of Arden Hills 1450 West Highway 96 Arden Hills, Mn. 55112 . ATTN: Brian Fitszinger RE: Cottage Villas of Arden Hills: Comstock-Davis is the surveying company hired by Landmark Builders to do the layout for the above referenced project. The project is laid out per the attached drawing and the building is located correctly on the site relative to the architectural plans by Pierce Reese Architects and the boundary survey furnished to us done Merila & Associates. Feel free to contact us if you have any questions. Respectfully, Comstock & Davis ap..oA~lS-~ Donald W. Schmidt Licensed Land Survey Minnesota License #10459 . " - ~,.,..,: ~ <., I,' " ,,~\' '-,1 'ri :1~ !, ki' ;, ~: k !.If..,'ii;n,, "L:'.,1.li :-\I',' 1'~' I'd !itl!,.F"i!-. \l(h'-'" L:h.t'