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Home My WebLink AboutCCP 11-28-1994 ----- ~( t1...E- . AGENDA ARDEN HILLS CITY COUNCIL MEETING ./ NEW BRIGHTON COUNCll.. CHAMBERS MONDAY, NOVEMBER 28, 1994, 7:30 P.M. 7:00 PM Special Meeting - 1. Call to order/roll call 2, Discussion of upcoming Truth in Taxation presentation materials 3. Adjourn 7:30PM Council Meeting 1. Call to order regular Council Meeting 7:30 PM 2, Agenda adoption 7:35 PM 3. Approval of minutes a. November 14, 1994 Council Meeting Minutes b. November 17, 1994 Council Worksession Minutes 7:40PM 4. Consent Calendar a. Approve revision to certified utility roll b. Schedule anal work session for December 5, 1994, 5:00PM. c. Schedule meeting at 6:30PM for December 12, 1994 d. ClaimslPayroll . 7:45 PM 5. Public comments 7:50 PM 6. Unfinished and New Business. a. Surface water management utility customer appeals 1. Bethel College 2. MSI Insurance b. Resolution 94-64; County Road F turnback from Ramsey County c. Resolution 94-65; Authorization of County Road F Feasibility Study d. Re-schedule second December Council Meeting e. Schedule Special 1995 Council Meeting for City appointments and Oaths of Office. 8:30 PM 7. Administrator Comments 8:35 PM 8. Council comments 8:45 PM 9. Adjourn The above times may vary depending upon lengtb of issue dis<:usQ,on. Nov 30 - Truth in Taxation, 7:30PM, TCAAP, Bldg. 105 December Meetins Januarv MeetiD2s Dee 5 - Worksellsion, 5:00PM Jan 3 - Special Council Meeting (tentative) Dee 7 - Planning Commission, 7:30PM Jan 4 - Planning Commission, 7:30PM f Dee n - ~ Meeting, 6:30PM Jan 9 - Council Meeting, 7:30PM ~ Dee 12 - Council Meeting, 7:30PM Jan 11- Human Rights Committee, 7:30 Dec 14 - Human Rights Committee, 7:30PM Jan 19 - Economic Development. 8:00AM Dee 20 - Economic Development, 8:00AM Jan 19 - Worksession, 4:30PM . Dec 20 - Public Works/Safety Meeting, 7:30PM Jan 19 - Public WorkslSafety Meeting 7:30PM Dee 22 - Finance Committee, 7:00PM Jan 24 - Park&Rec Commission, 7:30PM Dee 27 - Council Meeting, 7:30PM Jan 26 - Finance Commission, 7:30PM Dee 27 - Park & Ree Commission, 7:30PM Jan 30 - Council Meeting, 7:30PM Dee 28 - CouneD Meeting, 7:30PM -----.- ~ tll-t 0:Il-""9 ~"l_1o " /Q ~ IT <Art' /lJ)i")t.) -s'~ ~ 1\}(W ,~ . t<\~" ~~#AGENDA lO~,v~~f~ ARDEN HlT.l .\) CITY COUNCIL MEETING ./ NEW BRIGHTON COUNCIL CHAMBERS MONDAY, NOVEMBER 28, 1994,7:30 P.M. -1flJ;~ 7:00 PM . , / D Q,~/~ (lfc, S - fkJ ~~ SpeCIal Meeting - l~- 1. Call to order/roll call 2. Discussion of upcoming Truth in Taxation presentation materials 3. Adjourn ~ , ~~ 7:30PM Council Meeting 'J!:. 1 'f I'L 1. Call to order regular Council Meeting 7:30 PM 2. Agenda adoption 7:35 PM 3. Approval of minutes a. November 14, 1994 Council Meeting Minutes b. November 17,1994 Council WorksessionMinutes 7:40 PM 4. Consent Calendar a. Approve revision to certified utility roll b. Schedule ~!imal work session for December 5, 1994, 5:00PM. c. Schedule ,,,, meeting at 6:30PM for December 12, 1994 d. ClaimslPayroll . 7:45 PM 5. Public comments 7:50 PM 6. Unfinished and New Business. a. Surface gement utility customer appeals 1. Be I~~ 2. M I Insurance 'OJ-( b. Resolution 94-64; County Road F turnback from Ramsey County c. Resolution 94-65; Authorization of County Road F FeaSIbility Study d. Re-schedule second December Council Meeting e. Schedule Special 1995 Council Meeting for City appointments and Oaths of Office. 8:30 PM 7. Administrator Comments 8:35 PM 8, Council comments 8:45 PM 9. Adjourn The above times may vary depending upon length or issue discussj,on. !)621 N~>: 30 - Truth in Taxation, 7:30PM, TCAAP, Bldg. 105 D.cel@;er~ - 7:~d''''' Januarv MeetiDl!s Dee 5 - Worksession, 5:00PM Nt> .Q!:J... 'fW'" Jon 3 - Special Council Meeting ( , .)$:OoP.... Dee 7 - PM~~ ~-....;~;~", 7:30PM NO.l2!:t- ~Jon 4 - Planning Commission. 7:30PM -Dee 12 - .. Meeting, 6:30PM Jan 9 - Council Meeting, 7:30PM Dee 12 - Council Meeting, 7:30PM Jon 11- Human Rights Committee, 7:30 Dee 14 - Hwnan Rights Committee, 7:30PM Jon 19 - Economic Development, 8:00AM I>re 1\ Jan 19 - Worksession, 4:30PM . ty Meeting. 'M6PM7:~ Jon 19 - Public Works/Safety Meeting 7:30PM Dee 22 . Finance Committee, 7 :DOPM Jon 24 - Park&Rec C 1 '6)11, 1:3eFM 7' ,);(111-\.. B_.., :__ iJrL...L!;~:IJi}P~f ~ Jon 26 - Finance CeBlll,i~Mon. 7:30PM Dee 27 - Park & Ree Ca--:-;ieR, 7:30PM Jan 30 - Council Meeting, 7:30PM Dee 28 - Council Meeting, 7:30PM?7 , . ~ " -- - '-~..... ".--/ 'y .,/// O))W't~~7 \ . /'~-I\~')D ...'" \ · ( ~/ " ^' .,,) \~ \. Ac<2/f;;; ~I,~\ ~t> ,,,,",,S / ~/' e).,<{ ./ t. ~vv ./ ~~ (0SYWf <{:Ir~ CQ/'fW'. ~ . (:) L-l rBpJ {f{Jf 0 F, ~L ~ -----" ,'.:..----' . CITY OF ARDm BILLS . MEM:lRANDllM DATE: NbYembeL 23, 1994 TO: Mayor and City Council FRCM@ TerraDCe R. Post, Acting City ]u'lmi"istrator stlBJEC'l': ~ 28. 1994. Council Packet Notes ~cial Meetino Concernina Discussion of Tnlth-In-Taxation Presentation Materials As of the date of this rnerro, these materials are still bei11g assembled in final presentation fonrat, Staff will make every effort to provide the Council with these materials prior to 11/28/94. AD"GIroval of Minutes Minutes fran the 11/11/94 regular Council Meeti11g and the 11/17/94 Council Work session are provided. This is the Council's first . opportunity to review these clocurrents. Consent CalpT1ti.::1r A. AD"GIrove Revision to Certified Utility Roll A delinquent utility custaner has made full payrrent of their arrearage after Council action adopti11g the certified but before sul:mission to the County. Staff reccmrends that Council oonsider accepti11g a revised assesSlreIlt roll that reflects the late payrrent. B. Sch~lle ~~~;tional Work ~ssion for 12/5/95 At the 11/17/94 work session, Council identified a need to Tl'Ore fully discuss two issues: the Gateway Business District and ~. C. S"n",",1l1p. Closed Meeting on 12/12/94 At the 11/17/94 work session, the Acti11g City Administrator asked the Council to consider scheduling a closed rreeti11g to discuss personnel issues, Council agreed with the reccrn- mendation . D. Claims and PaYrOll . Payable claims totaling $139,584.70 and biweekly payroll #23 ------ ----------- (pericxi ending 11/11/94) are requested f= approval. . Unfinished and New Business A-l. Bethel Colleoe Surface Water Mana9""'""nt (SWM) W""l As per ordinance requirements, this utility custarer has registered a fornal appeal on the arrount they are billed. 'Ihis appeal consists of four primary concerns. The City Engineer's review of these issues has resulted in a reccmrended dismissal of three of them and agreement with one (Valentine lake surface exerrption) . The financial irrpact of the City Engineer's reccmrendation v.o.lld be an approxirrate decrease in annual SWM fund revenues of $11,775 (6% of the total) . Staff :recorrnends the partial approval of the appeal ccmrencing with the fourth quarter 1994 (10/1/94 - 12/31/94) utility billings with action consisting of exerrpting the 58 acres representing Lake Valentine from the SWM fee. A-2. MSI Insurance SWM Anl:Je!al 'Ihis is another fornal appeal of SWM fees consistent with the process defined by ordinance. The utility custarer contends that runoff on the property is retained on-site. The City Engineer's review of this appeal draws a distinction between . runoff beillg "detained" versus "retained" and reo::mrends denial of the appeal. B, ResollltiC'll1 94-64 Cotlnt~ R=n F 'T)rrnhor-k iran Ramsey C'Dllntv 'Ihe City has had nurrerous discussions in 1994 with Ramsey County conceming various tUlllback issues. The County Road F tUlllback plan was discussed with the Council at a previous Sl.lllnter 1/oOrk session, QJange items since then have been a legal b:Ju:ndary 1/oOrking definition understanding with the City of New Brighton and an increase in the County rating of the road which has resulted in a lower funding level (96,5% versus the earlier 100% estirrete) . Staff recarrnends the adoption of this resolution to initiate the tUlllback process. C. Resolution 94-65 Orderina County RD F RP<TITlRt":mction F'p.?lsibility R~rt Related to item "B" above, if Council elects to approve Resolution 94-65 and rrove forward with 1995 County Road F reconstruction plans, staff recarrnends approval of this resolution to initiate preparation of the feasibility study, . . MINUTES . CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 14, 1994 7:30 P.M. - NEW BRIGHTON CITY HALL CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7 :33 p.m. Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, Paul Malone, and Councilmember-elect Susan Keirn. Councilmember Dale Hicks was absent. Also present were: Acting City OerkAdministrator/City Accountant, Terry Post; . Public Works Superintendent, Dan Winkel; and Recording Secretary, Ruth McLaurin. . COUNCIL APPOINTMENT RESOLUTION #94-61 DECLARING VACANCY IN THE CITY COUNCIL A resolution declaring a vacancy in the City Council seat held by Councilmember Dennis Probst was read by Acting Mayor Aplikowski. MOTION: Malone moved and Aplikowski seconded a motion to approve Resolution #94-61; accepting the resignation of Councilmember Dennis Probst and declaring a vacancy in the office of Councilmember. The motion carried unanimously. (2-0). RESOLUTION #94-62 APPOINTMENT OF MAYOR A resolution relating to the appointment of Dennis Probst as Mayor of the City of Arden Hills was read by Acting Mayor Aplikowski. MOTION: Malone moved and Aplikowski seconded a motion to approve Resolution #94-62; appointing Dennis Probst to fill the vacancy in the Office of Mayor for the City of Arden Hills until such office is filled in January, . ------ ------------- ... ARDEN HI~LS CI'IY COUNCIL. NOVEMBER 14, J 994 2 . 1995, as a result of the elections of 1994. Motion carried unanimously (2-0). Mayor Probst continued the meeting. RESOLUTION #94-63 APPOINTMENT OF COUNCIL MEMBER A resolution relating to the appointment of Susan L. Keirn as a Councilmember was read by Mayor Probst. MOTION: Malone moved and Aplikowski seconded a motion to approve Resolution #94-63 appointing Susan L. Keirn to fill the vacancy in the Office of Council Member. Motion carried unanimously. (3-0). Mayor Probst then swore in Susan L. Keirn as a member of the City Council for Arden Hills. ADOPT AGENDA Acting Clerk Administrator Post noted an addition to the agenda, He noted item 7. d) . Participation in Multi-Jurisdiction Road Maintenance State Grant Application, would be added under New Business. MOTION: Malone moved and Aplikowski seconded a motion to adopt the agenda for the November 14, 1994 City Council meeting as corrected. The motion carried unanimously (4-0). APPROVAL OF COUNCIL MINUTES - OCTOBER 31, 1994 REGUIAR COUNCIL MEETING AND NOVEMBER 9, 1994 SPECIAL COUNCIL MEETING October 31, 1994 Page 1: Councilmember Malone noted a clarification of the October 31, 1994 regul;tr council meeting minutes. He indicated on page 1 'under Council minutes for the correction of the September 26, 1994 meeting the change should read Malone indicated the curb cut onto Old Snelling Avenue from the proposed church parking lot, should be as far south from T.H. 96 as possible, at the existing curb cut location. . ----- - - - ___u_ __m_ - -- . . ARJ;>El'f HIl,LS CITY COUNCIL - NOVWB.&R L1. .1994 3 MOTION: Malone moved and Aplikowski seconded a motion to approve the minutes of the October 31, 1994 regular City Council meeting as corrected and the November 9, 1994 special City Council meeting as presented. The motion carried unanimously (4-0). CONSENT CALENDAR A. Approve participation in NYFS State grant application. B. Approve engagement letter with Abdo, Abdo & Eick for year-end audit. C. Approve Ashbach Construction pay estimate #2. D. Approve Claims/Payroll. MOTION: Malone moved and Aplikowski seconded a motion to approve the Consent Calendar as presented, and authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). PUBLIC COMMENTS . Mayor Probst gave anyone who wished to speal<. at this time an opportunity to come forward. No one at this time wished to speak. UNFINISHED AND NEW BUSINESS ORDINANCE NO, 301 - AMENDMENTS TO ZONING ORDINANCE CONCERNING DOG KENNELS MOTION: Malone moved and Aplikowski seconded a motion to approve Ordinance No. 301, amendments to zoning ordinance concerning dog kennels. Motion carried unanimously. (4-0), Councilmember Aplikowski wished to indicate her concern that the ordinance was still too restrictive, . -- --- ------- -------- ------- . ARDEJ'.'l HI!:LS CITY COUNCIL - NOVEMB]R 14.1994 4 . RESOLUTION #94-60 - ADOPTION OF CERTIFIED ANNUAL DELINQUENT UTILITIES Acting Clerk Administrator Post reviewed a memo sent in the council packet outlining the specific delinquent utilities, He noted the amount of delinquent utilities is fairly stable compared to the last few years. Councilmember Aplikowski inquired if this was a form of protest on the part of the residents. Acting Clerk Administrator Post indicated this may be more of a tax strategy than a protest, Councilmember Malone indicated a friendly note to the Internal Revenue SeIVice could perhaps aid in the delinquent utilities. Mayor Probst questioned the language of the fourth whereas, since a verbal objection had been received, Acting Clerk Administrator Post indicated the objection was to the utility itself and not to the assessment. MOTION: Malone moved and Aplikowski seconded a motion to approve Resolution #94-60 adopting and confirming special assessments for delinquent . utilities. Motion carried unanimously. (4-0). PARTICIPATION IN FIRE DEPARTMENT 911 STATE GRANT APPLICATION Acting Clerk Administrator Post indicated many applications are coming in due to the deadline of November 15, Public Works Superintendent Winkel indicated the Lake Johanna Volunteer Fire Department Board of Directors has not had sufficient time to review this grant application and therefore can not make any recommendations either for or against to the City Council at this time. Councilmember Malone indicated he would also like to see more information before malcing a decision. Superintendent Winkel indicated it is his understanding that at least four cities Roseville, Vadnais Heights, Little Canada and Falcon Heights are reviewing the possibility of such a system. Superintendent Winkel indicated concern for the funding, and cost of data entry for the project. . - --- --------- . ' . MOEN HILLS CIIT COUI'J'CIL . NOVEMBJ;;R 14, 1994 5 . Councilmember Aplikowski indicated confusion as to the impact of this grant to the City of Arden Hills and she would like more information also. Mayor Probst indicated support, but had reservations due to the lack of information. No action was taken at this time regarding participation of the grant application. PARTICIPATION IN MULTI.JURISDICTION ROAD MAINTENANCE STATE GRANT APPLICATION Mayor Probst indicated again the grant seems to be a good idea, but not all the information is available. Mayor Probst indicated currently the City is stock piling its own materials from street maintenance. Superintendent Winkel indicated currently the fill sites are city owned, but hazardous waste in the street clean up is now becoming an issue. Superintendent Winkel indicated this application was just received today and staff has not had sufficient time to review. . Councilmember Malone also indicated the Arsenal has been suggested in the application as potential site for fill, Councilmember Aplikowski requested a recess to review the aIJPlication since the deadline would be tomorrow. Mayor Probst declared a 10 minute recess at 8:08 p.m. The meeting reconvened at 8:20 p.m. Councilmember Aplikowski indicated it would be beneficial to share the opportunity and costs with other cities. Superintendent Winkel indicated concern fQr the location of the site at the Arsenal. Mayor Probst indicated support, but would recommend the language of the application be changed so a period (.) follows partners and the Arsenal be removed as a potential site. . _n _n___ . . ARDI;N HI,LLS CITI COUNCIL. NOVEMBER 14. 1994 6 . Councilmember Malone indicated concern that the screening process may not not cover all hazardous waste, MOTION: Aplikowski moved and Malone seconded to approve participation in the Multi-Jurisdiction Road Maintenance State Grant application, with noted changes to the application regarding the Arsenal be removed from potential sites. Motion carried unanimously. (4-0), Superintendent Winkel indicated staff will continue to review the application and if any changes are necessary council will be notified. Mayor Probst indicated if the Arsenal is not removed as a potential site. the City would not support the application. ADMINISTRATOR COMMENTS Acting Clerk Administrator Post reported on a few items. a. Staff is still reviewing a resolution regarding the County Road F tumback. Ramsey County legal records are not consistent with Arden Hills. . b. The City has received a check for $7,290 from the Ukrainian Orthodox Church for their park dedication requirement. c. Regarding the Lawrence Rust abatement. Notices have been given to the family of Lawrence Rust, three public notices will be given and action will begin around December 15, 1994, COUNCIL COMMENTS Councilmember Aplikowski congratulated Mayor Probst on the victory of the election and indicated full support for his administration. Councilmember Aplikowski indicated she would be attending the Ramsey County League of Local Governments' meeting on Wednesday November 16, 1994, Mayor Probst indicated various upcoming meetings and requested council to review their calendars and at the next council meeting they would set an additional worksession, Councilmember Aplikowski requested staff to put future meeting dates on the bottom of each agenda. . , , , . NID~N HIt.LS CI]Y COUNCIL. NOVEMBER 14. 1994 7 Councilmember Keirn thanked everyone for their support, Mayor Probst reviewed information regarding TCAAP and the various Reutilization Committee meetings. Mayor Probst indicated Mr. Fritsinger is attending a TCAAP meeting tonight hosted by a number of different groups. Mayor Probst indicated information has been received that funding maybe available for planning and infrastructure regarding TCAAP reutilization. Mayor Probst indicated he has asked staff and would like council to inform commissions and committees to let him know if they would like to continue serving on commissions and committees. Mayor Probst also reminded council to notify him if they wish to continue any liaison positions they have held. MOTION: Malone moved and Aplikowski seconded a motion to adjourn the meeting at 8:50 p.m. The motion carried unanimously (4-0). . Dennis Probst Terrance R. Post Mayor Acting City Administrator NOTICE OF MEETINGS The next regular Council meeting will be held November 28, 1994, at 7 :30 p,m., at the New Brighton City Hall. . . . . . MINUTES . CIlY OF ARDEN HILLS, MINNESOTA WORKSESSION OF CIlY COUNCIL NOVEMBER 17, 1994 4:30 P.M. . PUBLIC WORKS LUNCHROOM CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the worksession of the City Council at 4:35 p.m. Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, Susan Keirn and Paul Malone. Also present were: Acting Clerk/Administrator, Terry Post; Public Works Superintendent, Dan Winkel; Parks and Recreation Director Cindy Severtson Walsh; Planning Coordinator, Brian Fritsinger; and Recording Secretary, Ruth McLaurin. ADOPT AGENDA . MOTION: Aplikowski moved and Malone seconded a motion to adopt the agenda for the November 17, 1994 worksession of the City Council as presented. The motion carried unanimously (4-0). DISCUSSION ITEMS EVEREST DEVELOPMENT, LID-STAlUS OF GATEWAY BUSINESS DISTRICT LAND ASSEMBLY EFFORTS. Planning Coordinator Fritsinger indicated during the last month an additional party has indicated interest in acquiring 30 acres of the land Everest is interested in developing. Representatives from Everest Development, Ltd. indicated they would like to work toward a final development -agreement with the City. They suggested that the competitor does not fit the long range needs of the City and the City's desire to develop this parcel as a business park, the competitor is more interested in an industrial site. Mayor Probst agreed that developing the land into an industrial site would create less desirable lots surrounding the site and this is not the goal of the City. Mayor Probst also . indicated he would not like to see any extensions to this agreement, but would like to -- --.-- ------------------- ______________________n__ . . . , ARDEN tIJ~J-,S qTY COUNqL WORKSESSION- NOVEMRERJ 7. 1994 2 . move forward. ( Mr. Nelson, representative for Everest, said the key issue is to obtain control of the land and to move development forward, He indicated this acquisition of property may not happen before December 15. Mavor Probst indicated further discussion is needed on this issue and recommended an - additional worksession. ONECOMM PROPOSAL TO LEASE SPACE ON THE SOUTH WATER TOWER FOR ANTENNA lAND ASSEMBLY EFFORTS. A representative from OneCbmm informed the council of their intent and indicated he would like the council to respond favorably with regard to their proposal. The Council's main concern was the visual impact. All concurred that they would like to avoid any unsightly antennas surrounding the tower. The representative assured the . council they would work diligently to insure that the antennas would have minimal visual impact. Mayor Probst suggested that the correct process would be to hold discussions with staff and proceed to the Planning Commission for proper recommendations for council approval. TCAAP MASTER PIAN, REQUEST FOR QUALIFICATIONS, RESPONDENT SELECTION Mr. Fritsinger indicated applications are now being received for the planning consultant for the TCAAP project. He recommended.a committee to reduce the qualified applications to three for final council selection. Mayor Probst inquired of council if they would like to further discuss qualification guidelines for the selection process. He indicated perhaps a worksession would help council achieve a consensus. Councilmember Aplikowski recommended all committees be involved in the selection process. . . , ARQEtJ HILLS CITY COUNCIL WORKSESSION- NOVEMBER 17, 1994 3 . Council concurred as to Mr. Fritsinger's proposed review and reduction of applicants and will meet further to give specific direction to the subcommittee for qualification guidelines, VACANT CLERK/ADMINISTRATOR POSITION; APPLICATION REVIEW /POINT EVALUATION PROCESS Acting Clerk Administrator Post indicated several applications have already been received with the deadline being November 25, 1994 and he expects additional applications before then. Mayor Probst inquired of the council their wishes as to the process of selection, he recommended a two member committee to review applications and report to the other councilmembers. Councilmembers Aplikowski and Keim volunteered to serve on this committee and would provide their guidelines for selection at the November 28, 1994, Regular City Council meeting. . Mayor Probst indicated at the November 28 meeting the council could then comment and set a time frame for the selection process. PAY EQUIlY COMPLIANCE ISSUES AND ALTERNATIVES Mayor Probst indicated the necessity of planning the direction of the City so as to be compliant with the regulations and to prevent penalties. Mr. Post and Mr. Fritsinger presented information to the council and indicated options. Councilmember Malone provided additional information regarding previous direction and solutions. ~ Discussion was held at length regarding issues and alternatives. Council indicated that the staff proceed with the short term solution with the intention that the staff would go bad, to the plan strategies as set forth in 1991 for 1995 and follow through by managing the Pay Plan in the ensuing years to maintain compliance. Mr, Fritsinger indicated an extension can be requested, Mayor Probst indicated as long as penalties are avoided. . . . ARDEN I-,lILLS CITY COUNCIL WORKSESSION- NOyt;MBE~ 17 , 1994 4 . ADMINISTRATOR COMMENTS Mr. Post recommended a review of the Truth in Taxation presentation materials on or before November 28, 1994. Council concurred to hold a review at 7:00 p.m., prior to the Regular Council Meeting on November 28, 1994. Mr. Post informed the council of various storm water management appeals. COUNCIL COMMENTS Councihnember Aplikowski inquired as to who the City Clerk Administrator reports to. Councilmember Malone indicated they would report or be responsible to the City Council. Councilmember Aplikowski indicated a closer review of the position on a continuing basis would perhaps help both the council and the new incoming Administrator. Council concurred. Mayor Probst indicated a concern regarding Arden Hills resident Steve Zihner's mailbox . after the Dunlap Street reconstruction project and referred it to staff. Superintendent Winkel indicated he would again speak with Mr. Zilmer. Mayor Probst indicated receiving a confidential memo from the Administrator and requested a closed session prior to the December 12, 1994 meeting. Mayor Probst also recommended scheduling a worksession for December 5, 1994 at 5:00 p.m. to further discuss Everest and TCMP. Council concurred. MOTION: Malone moved and Aplikowski secQI1ded a motion to adjourn the meeting at 7:05 p.m. The motion carried unanimously (4-0). Dennis Probst Terrance Post Mayor Acting City Administrator . .. 1 CITY OF ARDl!N HILLS . MEMJRANDllM DATE: November 23, 1994 TO: Mayor and City Council ~errance R. Post, Acting City Administrator SlJBJECT: Revision to Certified Utility Roll At the November 14, 1994 Council Meeting, Resolution #94-60, "Adoption of Certified Delinquent Utilities", was adopted. A schedule attachment to the resolution indicated that 46 utility custarers would have $19,870 certified against their 1995 taxes payable. Included in the list was the former Great L3kes Restaurant (utility account #1445; PIN 34-30-23~12-0002-6) for $951. New property owner, Ted Brausen, called on November 16, 1994, and inquired if it was possible to pay before the resolution was certified to the County. I indicated to Mr, Brausen that the resolution would be delivered to the . County the aftern=n of November 23, 1994, and if payrrent was received before this tirre, it would be appropriate to rerrove the property frcrn the certified roll. On the rrorning of November 23, 1994, Mr. Brausen presented the City with a check in the arrount of $880.44 to liquidate the utilities arrearage for utility arrount No. 1445. ReCOlTlll?.nda t j on If the Council supports this action, they should aclmowledge under Consent receipt of the revised certified delinquent utility list that supports Resolution #94-60. ~ . --------- ---------- ----------- - .. I, CITY OF ARDEN HILLS . RAMSEY COUNTY RESOLUTION NO. 94-60 RESOLUTION ADOPTING AND CONFIRMING SPECIAL ASSESSMENTS FOR DELINQUENT UTll..ITIES WHEREAS, The amount to be specially assessed for DELINOUENT UTll..ITIES has been duly calculated in accordance with the provisions of the City Code and Minnesota Statutes; and WHEREAS, Notices have been duly mailed as required by law; and WHEREAS, Said proposed assessments have at all times since their filing been open for public inspections, and an opportunity has been given to all interested persons to present objections, if any to the proposed assessments; and WHEREAS, There were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels ofland described therein, and 2, The proposed assessments are hereby adopted and confirmed as special assessments for . each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: That the Acting City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the proper tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 1994 payable in 1995, I Z PASSED AND ADOPTED BY THE CITY COU, IL OF~,HE CITY OF ARDEN HILLS THIS 14TH DAY OF NOVEMBER, 1994. /,' ' ~, / ~ 7$d"~~: . 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I I I I 1 I I I I -:-4@":I:')""Cl:lCl:len "''''<r.lCl) \~h .NC\lNC\lN NNNN ~M~1~.w I 1 I I 1 I I I I ':~J*;C '" 0 OjO 0 0000 t~~..:~ C") l."') C') '" CI) "'0':1"'''' t.::t~~:~ I I I I I I I I I AM~}~i~ ~i~ ~ lI)lI)CCOO NrNC\lC\I . ______n_ ----------- ------ -------- -------------- - - ------------------ ,. CITY OF ARDEN HILLS PAGE 1 OF2 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED 11128194 COUNQL MEETING . CLAIMS PAID SINCE LAST COUNCIL MEETING /11/14/94) ICL# I CK. DATE I VENDOR I AMOUNT I COMMENTS I I I 7964 1l/15/94 LEAGUE OF MINNESOTA CITIES 25.00 1994 LMC POLICY ADOPTION MEETING B. APUKOWSKI 7965 11/15/94 CAPITOL RUBBER STAMP COMPANY 22.37 NOTARY STAMP B. FRITSINGER 7966 11118/94 , PUBLIC EMPLOYEES RETIREMENT ASSN. 1,954.60 SECOND NOVEMBER PAYROLL 7967 11/18/94 i ICMA RETIREMENT mUST - 457 1,761.60 SECOND NOVEMBER PAYROLL 7968 11/18/94 I STATE CAPITOL CREDIT UNION 2.239.49 SECOND NOVEMBER PAYROLL i 7969 11118194 INTI. UNION OF OPERATING ENG, #49 163.00 NOVEMBER PAYROLLS I 7970 11/18194 PUBLIC EMPLOYEES RET. ASSN. - INS. 72.00 NOVEMBER PAYROLLS 7971 11/18/94 UNITED WAY OF lliE S1'. PAUL AREA 48,00 NOVEMBER PAYROLLS I 7972 11123194 DCA,INC. - FSA DEPAR1MENT 250.00 PIR #23 - DEPENDENT CARE, SAXE AND MEDICAL. MOONEY I I II SUBTOTAL PAID CLAIMS 6.536.0611 . PAID CLAIMS -- $6.536.06 ADD UNPAID CLAIMS, PAGE 2 OF 2 -- $133,048.64 TOTAL ACCOUNTS PAYABLE CLAIMS FOR COUNCIL APPROVAL, 11/14/94-- $139.584,70 NOTE, CHECKS FOR UNPAID CLAIMS TOTALING $146,346.93, WERE ISSUED ON 11/15/94 AFTER APPROVAL AT TIIE 11/14/94 COUNCIL MEETING. lliEY WERE CHECK NUMBERS 7903 TO 7963, lHIS SEQUENCE CORRESPONDS TO UNPAID TEMPORARY NUMBER 1'1- 1'61. CHECKS 7901 TO 7902 WERE USED FOR ALIGNMENT. """""'''''' . 4 CITY OF ARDEN HILLS PAGE 20F2 ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 11128/94 COUNCIL MEETING . UNPAID CLAIMS REGISTER: li1EMR#ICL DA1EIVENDOR I AMOUNT I COMMENTS : 1001 11129/94 A I HYDRAUUCSALES & SERVICE 195,77 VEHIClE #8 REPAIRS 1002 11129/94 ACCURA'IE PRESS,INC 93.21 PRINTING - PROGRAM FLYERS , 11J03 11129/94 AID ELECIRIC SERVlCE,INC 111.95 #12 UFf - MICROSWflUl 1004 11129/94 AIRSIGNALINC 63.90 PAGER, (WITH1RADE-1N\ 1005 11/29/94 AMERICAN PUBUC WORKS ASSN, 10.00 RENEW MEMBERSHIP - DAN WINKEL 1llO6 11129/94 AMERICAN STORES,INC 24.961 VEHIClE #9 - BACKUP AU.RM 1007 11129/94 BRAD RAGAN, INC 115.921 VEHIClE #8 - REPAIR OF TIRE 1008 11129/94 BR W ELNESS ARCHITECIS,INC 243.00 i FINAL SERVICES RE: 1212 RED FOX ROAD 1009 , 11129/94 BUSINESS FORMS AND ACCOUNTING 129.451 W2 FORMS AND ENVELOPES , 1UlO i 11/29/94 CEUULAR ONE 37.271 CURRENT INVOICES (USED ElECIION DA VI 1U11 11/29/94 ORClE PINES CERAMICS 71.89 CRAFT SUPPLIES 1U12 11/29/94 CONNEUY INDUSTRIALELECIRONIC 3,169.23 SPECS - REBUILD BOOS'IER CON1ROLS, AND REPAIRSlO WAlER lOWER &UFT #2 1U13 11129/94 D.CHEYCOMPANY 100.00 FAX SERVICE CHARGE 1U14 I 11129/94 DAY TIMERS,INC 40.15 STANDARD FIlLER SETS PARK DEPT. 1U15 11129/94 DISPlAY SALES 175.00 BRACKETS & RODS FOR BANNERS 1U16 11/29/94 ELECIRIC SIGN AND UGHTING 1 46,00 REPAIR S1F.EETUGHT - PARKSHORE DR. 1U17 11/29/94 FOCUS NEWS I 16,83 ELECIION NOTICE 1U18 11129/94 !fAR MAR LOCK & KEY I 19.06 NAMEPlA'IES, PROBST AND KEIM 1U19 11/29/94 DAVID W, KRIESEL.INC ! 4,975,00 INSPECIIONS & CODE ENFORCE., 10117-11/18 1020 11129/94 LEAGUE OF MINNESOTA CITIES 6.653,00 FIRST DRAFT NEW COY CODE 1021 11129/94 MAIER S'IEWART & ASSOC,INC 7.577.96 ENGINEERING SERVICES OCIOBER . 1'022 11129/94 METRO COUNOL WAS1EWAlER SERVo 45,628,00 SEWER CHARGES - DECEMBER 1994 T023 11129/94 MIDWEST BUSINESS PRODUCIS 9.59 OFFICE SUPPLIES 1'024 11/29/94 MIKE'S PRO SHOP 38.52 TIIREE TROPHIES 1025 11129/94 MNRECREATION &PARKSASSN, 115.00 ANNUAL MTG. (2 PEOPLE' & TWO WORKSHOPS 1026 11129/94 K1MBERLAlMOORE-SYKES 80.44 REIMB. MILEAGE & EIECIION SUPPUES 1027 11/29/94 MORlON SALT 4.231.38 135.14lONS ROAD SALT 110 MIX WI1H SAND' T028 11129/94 NORTHERNHYDRAUUCS 71.32 TARP&BATIERYPACKS p.w, 1029 11129/94 N01HERN STA'IES POWER 9.26 TWO CURRENT INVOICES T030 11/29/94 OFFlCEMAX.INe. 46.56 ELECIION AND OFFICE SUPPLIES 1m2 11/29/94 OFFlCElEAM 904.19 'IEMP. RECEPTIONIST, WKS. OF 11/04 & 11/11 1m3 11/29/94 PE'IERSON, FRAM & BERGMAN PA i 3.849.50 lEGAL SERVICES OCIOBER 11)34 11/29/94 PLYMOU1H PLUMBING,INe. i 1,427.40 FlNALPYMT. - ARDEN PlACE SlORM SEWER 1m5 11129/94 lERRANCE R. POST I 30.79 REIMBURSEMENT - MILEAGE & MEETING 1m6 11/29/94 POSTAGE BY PHONE i 400.00 OFFICE POSTAGE 1U37 11/29/94 RAMSEY COUNTI' ! 616.91 TAX INCREMENTFEES 1993 ( lOTAL - $46.769.38) 43.5lO,OO lAW ENFORCEMENT - DECEMBER 2,121.17 CONSULTANT - ARSENAL PROPERTI 521.30 UNIEADED & DIESEL FUEL OCIOBER 1m8 11/29/94 ' ROSEVllLE RADIO 40.96 VEHIClE #45 - REPAIR RADIO 1U39 11129/94 I SERCOLABORAlORIES 309,00 WA'IER 1ESTS NOVEMBER 1U4O 11129/94 ' ST. PAUL BOOK & STATIONERY 38.16 SUPPUES- PARKDEPT, &OFFlCE i 11141 11129/94 . STAR TRIBUNE 598.50 SECOND AD ClERKADMINIS1RATOR 1 11142 11129/94 SUPERIOR ROOFING, INC 4,170,00 ROOFING - BOOSlER STATION & UFIS #5 & #8 11143 11/29/94 TIMESAVER OFF SI'IE SECRETARIAL 339.75 REe. SEe. PlANNING 11/02, COUNOL 11114 AND WORKSESSION IVI7 1U44 11/29/94 US WEST COMMUNICATIONS 34,60 lWO CURRENT INVOICES 11145 11129/94 W. W. GRAINGER,INe. 36,79 lOGGLE SWflUl (P.W,' AND UGHlS, PERRY PIC. . I TOTAL UNPAID CLAIMS $133.048,6411 C'-"""'WKl __m___._ I ~ ~ b; '" " " ~II~II ~ " ~ ~ !\ !\ " " "1 " '" ~ ,', 0 0 "'" "'"' d d " g " o 0 0 <:> ~ ~ ~ CI) ~ ~ ~ of ,..; .S C\I 0 '4i:: z ~ ~ a: III - ~ ~ c.. ~ q 0\ t'- r-- .... ~ ~ ~ ~ " go, 000 ~ ~ ~ fJ 00 ~ " ~ ~ ~ ~~~~~ 00 N "1 N ~ "": If"J "1 q " ~ ~ ~ '" "1 " .., V; '" ...... :i Iii '" ~ "1 ~ ~ ~ ~ ~ ~ ~ Q\ ..... <:<'l \0 :<l Iii &; 8 ~ "1 " I:'-;, ~ '"'t 10 ~ O(l ..... <;t'l .... !:'l'l: ~ ~ '<t ~ ~ ~ ~ '" N " "''''S; N 00 ~ ~ ~ "1 ~ N ~ N .; N ~ "1 ' '" v; N' 0) ~ N "1 "1 "1 '" - m \Xl I .,.... .~ - .,.... ~ ~ .,.... 0 f~ I Q 6 z ~ ~ 9 j:Q ~ ..~ 8 ~ w $ '" ::l ~ "' ~ ~ ~ t.. I iil z ~ I = 0: ~ '" "' g II '" 0 ~ e: ~o If If Q 8 ~ u z ::J ~~ ~ ~ " ~ ... ~ ~ ,..; U i>i 8 ~ ~ '" en ::l U g iil ~ ~ 0 @J ~ ~ ~ '" ~ Oi ~ o:l ~ .. ~ ~ ~ a ~ @J l'l ~ ~ ~ B i "' ~ ~ 6~ ~ i>i ~ ~ .. ~ ::l ~ :~ ~ ~ '" '" g ~ w ~ ~ ..~ ~ '" '" ~ <: <: '" :11 "': ~ ~ ~ ~ '" '" "'~ ~ '" ~ ~ I ~ ~ ;1j ...~ ~ ~ U " ~ '" ~ '.' ~ ~ 8 8 g ~ :~ ~ l'l '" '" '" '" '" ~ '''. 0: 0: ~('"' ::!I ill g '" (~ . . . . ~ ~ ~ ~ ~ ~ ~ ~ z z ~ ~ ~ ~ . 0 0 :11 :11 :11 :11 ~ ~ " N ...J ~ ~ ~ ~ "1 '" '" ...J "' I I I I ~ U ~ ~ ~ ~ z z ~ ~ 0 0 iO iO 0 '" ~ a: ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ffi >- ~ ~ U <( ~ ~ ~ ~ 0 ::l iil '" U '" iO ~ ~ c.. 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N8 g 8 S g g g Ng 2 a a ~ r- '",,:>:109. <=:I 0 8 0 0 0 <=:I 0 0 8 0 0 <=:I 0 8 8 0 0 0 0 0 0 0 0 0 :~," () - "'~ Vl "'" Vl "'" Vl Vl Vl Vl Vl Vl '" Vl Vl Vl .,., Vl Vl Vl Vl Vl Vl Vl Vl Vl Vl Vl Vl Vl >- ',",' ~~ ~ W :'~:'':::Q: g t::: ~ ~ t! ~ ;e ~ ~ 0\ ~ ~ ~ ~ ~ ::a ~ to :: ~ a:: 0: ~ :;; g, :;: ~ S: ,e - -' ,..,,:"",.. Vl Vl Vl Vl Vl Vl Vl Vl Vl &::; Vl Vl Vl Vl "'" "'" .,., '" "'" '" Vl Vl Vl "'" Vl Vl .,.,.,., :,...,,",' U W :':";:,.;0: N N N N N N N N N N N N N N N N N N N N N N N N N N N N '~ . CITY OF ARDEN HILLS . MEHJRANDlJM DATE: ~ 23, 1994 TO: Mayor and CouDcil FRCM: Dan W:iI1kel, Public 'ii:>rks Superint.....n.....t b,~. SUBJECT : Bethel College and M1tua1 Service Insurance Surface Water Management Fee AIl""'" s. Staff has received tw:J appeals for the Surface Water Managerrent fees assessed on the quarterly utility billing. Bethel College and Mutual Service Insurance have both sul:mitted the appropriate appeal. Land 0' Lakes had called earlier this year with questions regarding an appeal. Staff informed the Land 0' Lakes representative that to appeal the fee they 'AKJUld have to prove that 20% of the surface water is retained on their property. I have not heard back: frcm Land 0' Lakes. . 'Ihe Mutual Service Insurance appeal is based on the fact that they retain surface water on their property, While it is true, that ponding areas ~ built as part of the site develq;ment, staff relieves that the surface water is detained for a short period of titre rather than retained. Staff has reviewed the situation on site and has observed. large arrounts of water discharged frcm the pond located on the Southwest corner of the property into the drainage ditch on the east side of Highway 51. 'Ihe surface water then runs into Lake Johanna . I concur with Engineer Greg Stonehouse's letter indicating that the appeal for Mutual Service Insurance should 1::e denied, Bethel College has listed four items as prinm:y concerns regarding the Surface Water Management fees. 'Ihe concerns include: l. Street and Highway Right-of-Way exemptions frcm S,W.M, utility fees, 2. Lake surface exerrptions b'CXll S.W.M. utility fees, 3. Property classified as institutional but assessed as limited and general industrial business. 4, 'Ihe arrount of water retained within the Bethel College Property. . -------------- The enclosed letter from Engineer Greg Stonehouse outlines the staff . explanations for the =ncerns expressed by Bethel College. Upon review of the situation it is my opinion that Engineer Stonehouse is correct in that the only exemption to the Bethel College S.W.M. fee should be for the area that is Valentine lake. Staff has calculated the effect on the acreage of the lake area beblg excluded fran future utility bills. Currently Bethel College has an annual payrrent of $40,331.56 for the S.W.M. fee. If Valentine lake acreage (58 acres) is subtracted fran the total area, this v.ould reduce the annual charges by approxirrately 30%, 'Ihe am:JUIlt collected fran Bethel v.ould be approximately $28,539.00, It should also be noted that l:xJth Bethel College and Mutual Service Insurance have asked for a rebate of fees if Council agrees that an appeal has been justified. It v.ould be the reccmnendation of staff that no rebates be granted and that any adjustnents to the current rates could be done for the last quarter of 1994 or the first quarter of 1995. . . - --------- , .1 ~IS~ October 24, 1994 ~ (;rJ-1~ ~ 1'I,,\~n.'fI.\t; K\IlI.It:I:Jl~ File: 520-000-00 1326 Energy Park Dr;", 1M~./ S#& 51. Paul, MN 55108 Mr. Dan Winkel "otl'" 612,644-4389 City of Arden Hills 1.800.888,2923 1450 West Highway 96 F",,: 612'644-9446 Arden Hills, Minnesota 55112 RE: BETHEL COLLEGE SURFACE WATER MAINTENANCE FEE Dear Mr, Winkel: This letter is submitted as you requested at our meeting with Mr. Craig Hje1le on October 17, 1994. According to Mr. Hjelle, Bethel College has raised several concerns regarding the amount the City of Arden Hills has assessed their property for storm water CIVIL ENG,NEE~!I':G management. The primary concerns were presented by Bethel College in their letter to the ENVIRONMENTAL City dated September 27, 1994, and are outlined below: . MUNI(lP4L PLANNING 0 Street and highway right-of-way exemptions from SWM utility fees. 501IDWASiE 0 Lake surface exemptions from SWM utility fees. STRUCTURAL 0 Property classified as institutional but assessed as Limited and General Industrial SuRVEYING Business. T~AFf!C 0 The amount of water retained within the Bethel College property, :~ANS?C~:AIiC~, It was suggested by Mr. Hjelle that all of those issues warranted a reduction in the utility -:~:(T~IC;'~ ,',lEC;,; _!..~,::::.:.c fee that Bethel has been asSP.SSed in the past two years, MSA has performed an evaluation :~GiNEE~iNG of the storm water management issues within the Bethel College property to determine the ,;-<YA( validity of the issues presented above. Based upon our evaluation of the current ordinance ~OWER :S~;;iSL7:::'. and the situation presented by the Bethel College staff, we have arrived at the following SCAD), conclusions and recommendations: S'fSTEM CCV~S~; - 0 In regard to the street and highway right-of-way issue, the streets and roads within the Bethel College property are not public right-of-way; rather, they are dedicated easements which are comparable to driveway or parking areas and should therefore be included in the calculation of the SWM fee. 0 According to the SWM Utility Ordinance (City of Arden Hills Ordinance Number 93-15) Item 1.B.2, lakes designated as natural environment waters (which Valentine Lake is, according to Mr. Peter Leete of the Minnesota DNR) shall be exempt from all SWM fees. Therefore, the area of Bethel College property within Lake OfFICESiN' Valentine (58 acres according to Bulletin Number 25, Inventory of Minnesota . MINNEAPOliS Lakes) should no longer be assessed the SWM fee. PRIOR lAKE 51. PAUl WASECA ----------- ----------- ----------- ^ Mr. Dan Winkel . October 24, 1994 Page Two . Although the Bethel College campus is currently 85% undeveloped property, the property is zoned institutional and, therefore, could have been developed in the past, could be now, or may be in the future. The SWM utility program assesses property based upon the zoning type, not the amount of developed property. Mr. Hjelle did pose the question of where does property zoned institutional fall within the ordinance, as there is no specific category for institutional property, For purposes of this analysis, the institutional property is considered Limited and General Business. . In terms of runoff retained within the Bethel College property, it appears that the wetlands presented on the R:unsey County half.=tions for the a.--ea show eithcr Rice Creek Watershed District easements or direct contact with Lake Valentine. As Lake Valentine is within, and contributes to, the Rice Creek Watershed District drainage, it appears that this claim is also invalid. If the property owner can demonstrate that a minimum of 20 % of the runoff from the property is both retained and produces no external runoff, a reduction may be justified; however, based upon our cursory review, we see no evidence of retainage that would justify such a reduction. In summary, our review indicates that a reduction of 58 acres from the total Bethel College . area would be justified, reducing the SWM quarterly fee of $2,943.50. In our opinion, neither the zoning/development issue nor the retained runoff issue justify any reduction in the current amount being assessed Bethel College for SWM Utility fees. We hope this letter adequately addresses any questions or concerns you may have regarding this issue. Please contact our office if you have further questions or require additional information regarding the Bethel College appeal or any other SWM appeals that may arise. Sincerely, MSA, CONSULTING ENGINEERS ~CJ~- ~ Gr tonehouse, P .E. GIS: tw 000-2407.00' . -------- BETH T~ T C L c: 0 L L E (j E .>.: . s E \[ [ '.; A ~ y October 21, 1994 Mr. Dan Winkel City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112-5794 Dear Mr. Winkel: Attached is a letter with supporting documents from our engineer requesting a SWM utility fee adjustment. As we have discussed you will have your engineer review this request and place this request on the City Council agenda. We understand the SWM utility fee but feel many errors were made in our assessment and are requesting appropriate relief. Thank you for your quick response to this request. Sincerely, . C~ Craig A. Hjelle Director of Physical Plant and Planning attachments CC; Greg Stonehouse, MSA ~ . PlIy'.;rC\L PL\.'\T DEP.-\lfD1E:'\T -\')00 BEnlH DIlI\'E ST P.\I T. .vll:\xE."nn .;:,~ 112 (,12-(,.;,,-(,200 ----- ----------- __ ___u______ ------ --- --------- BART ON-ASCHMAN ,:. ?~F1SCNS -:::;:":'NSPOFlTAr:ONGROUP CQMPAr;>f 8ancn.Ascnman .ASSOClates_ Inc 111 ThlfC Avenue South SUite 350. Minneapolis. Minnesol3 55401 USA. (612) 332-0421 . Fa.:c (612)332-6180 . September 27, 1994 Mr. Dan Winkel City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112-5794 Re: Bethel College Surface Water Management (SWM) Utility Fees Appeal Dear Mr. Winkel: In accordance with City of Arden Hills Resolution Number 93-15, this request for SWM Utility fee adjustment is being submitted prior to October 31. Attachment 1 lists the current SWM Utility fees charged to Bethel College, as well as the requested adjustments to the fees. Backl!'I'ound An August 16, 1994, letter from City of Arden Hills Community Planning Coordinator Brian Fritsinger (Attachment 2) requested that Bethel College provide the City with an inventory . of various aspects of the Bethel College campus. Upon completion of the inventory and subsequent reply to the City (Attachment 3), Bethel College re-examined the fees the City was charging Bethel College for the City's SWM Utility Plan. As demonstrated in the following discussion, a significant reduction in the SWM Utility fees charged to Bethel College is in order, Exemnt Areas City of Arden Hills Resolution Number 93-15 states that street and highway right-of-way and lakes be exempt from SWM Utility charges (see Attachment 4). These areas were included in acreages for which Bethel College is being charged SWM Utility fees. Campus Area - The Bethel College campus covers nearly the entire area bounded by Old Snelling Avenue on the west, 1-694 on the north, HamlinelNew Snelling Avenue on the east, and the Soo Line Railroad corridor on the south (sli'e Attachment 5, Bethel College Campus Master Plan). As noted on Attachment 1, the area of the campus is 219.64 acres. Bethel College also owns two undeveloped off-campus parcels with a total area of 6.42 acres, Valentine Lake - In December 1992, a Water Management Plan was prepared for the City of Arden Hills upon which the SWM Utility was based. The report lists the surface area of Valentine Lake as 360 acres. That area is incorrect. The STORET data base, available through the Minnesota Pollution Control Agency and included in the Technical Appendix of the Water Management Plan, lists the surface area of Valentine Lake as 24.1 hectare or 59.5 acres. Bulletin Number 25 from "Inventory of Minnesota Lakes" lists the surface area of . Valentine Lake as 58 acres. ~ . PARSONS ------- BA~TON-ASCHMAN ASSOCIATES, INC. September 27, 1994 Page 2 . Bethel College will consider the 59.5 acres as the surface area of Valentine Lake for plll"poses of exemption from SWM Utility charges. Street Right-of. W oy - Attaclunent 3 lists the area of street right-of-way within the Bethel College campus as 6.9 acres, The total amount of area exempt from SWM Utility charges as specified in City of Arden Hills Resolution 93-15 is, therefore, 66.4 acres. Land US" Desismation and Cha...... Rat"s City of Arden Hills Resolution Number 93-14 (Attachment 6) established the SWM Utility rates charged for various land uses. At the request of Bethel College, the City of Arden Hills provided the data upon which Bethel College's SWM Utility charges were based, This infonnation was contained in a March 14, 1994 letter (Attachment 7). The listed classification for the main Bethel College campus is "institutional"' for which Arden Hills Resolution 93-14 (Attachment 6) lists no specific SWM Utility charge rate. However, Bethel College is being charged the rate for Limited and General Industrial and Business land uses ($50.75 per acre). As noted in Attachment 1, the area of the Bethel College campus is 160.14 acres (with the surface area of Valentine Lake subtracted out). Approximately 23.55 acres of the campus . (15 percent) is covered by impervious areas such as buildings, roadways, parking lots, and walkways (see Attachment 3). The remainder of the campus (85 percent) is pervious area (grass, trees, etc.). Arden Hills Resolution 93-15 (Attachment 4) lists the Soil Conservation Service (SCSl curve number runoff index (CN) for various zoning classifications. These curve numbers are based on the percentage of impervious area generally associated with the various zoning classifications. Attachment 8 is the SCS table cont:>;n;ng the runoff curve numbers for urban areas. The table also lists the average percent of impervious area associated with the various zoning classifications, Bethel College is being charged the same rate as industrial and business land uses with 72 percent to 85 percent impervious surface area. With an actual 15 percent impervious area, Bethel-College should be charged a rate commensurate with residential districts with a two-acre average lot size. Since Arden Hills Resolution 93-14 (Attachment 6) does not specify a charge rate for residential districts with a two-acre average lot size, Bethel College will accept the charge rate for the Single-Family Residential zoning classification with 1/3 acre lots which is $11,94 per acre, ~Un1n'tRrv Attachment 1 lists the assessable areas, charge rates, and the resulting quarterly and yearly SWM Utility charges acceptable to Bethel College. These acceptable charges do not take . into account the fact that a significant percentage of the precipitation that falls on the Bethel College campus is retained in the numerous wetlands within the campus and in Valentine Lake, -------- . BARTON.ASCHMAN ASSOCIATES, INC. September 27, 1994 Page 3 . Bethel College hereby submits the following statements for consideration: 1. SWM Utility charges went into effect on Apru1, 1993; 2, Data upon which the charges were based was not provided to Bethel College until March 14, 1994; 3, SWM Utility charges assessed to Bethel College are significantly excessive in that: a. areas exempted from SWM Utility charges were actually included in the charges, and b. the charge rate used to compute the SWM Utility charges was inappropriate for the actual land use for the Bethel College campus; and 4. Bethel College has already made five (5) SWM Utility quarterly payments totaling $50,415,35, whereas the total payment for the five (5) quarters should have been $9,340.10, Bethel College therefore requests the following: 1. That Bethel College be exempted from 21 quarterly $1,868,02 SWM Utility . payments and that the 22nd quarterly payment be reduced by $1,846.83 to make up for the $41,075.25 overpayment, 2. That regular SWM Utility payments at the quarterly rate of $1,868.02 be resumed in the 23rd quarter, Bethel College awaits the City of Arden Hills' response to this request. Please contact Craig Hjelle of Bethel College at 638-6200 if the City has any questions or would like to set up a meeting to discuss an alternative means of correcting the overpayment of SWM Utility fees. Sincerely, BARTON-ASCHMA.N ASSOCIATES, INC. ~ ~,y /J. (k.~ James H. Unruh, P,E. Senior Associate JHU:dmn l11C1.jhll. Attachments 1.8 cc: Craig Hjelle, Bethel College . ___________n_ ---------- - ---- - -- ------ -- . ATTACHMENT 1 . Current Bethel College Surface Water Management (SWMl Utility Billinll' Detail' Institutional Classification Undeveloped Classification . P.I.N, Number Area (acres) P.I.N. Number Area (acres) 27-30-23-24-1-8 1.26 22.30-23-33-2-8 3.43 27-30-23-24-2-1 191.32 28-30-23-13-66-6 1.61 27-30-23-31-1-6 2.45 ~30-23-14-1-6 21,18 28-30-23-14-23-6 4.81 Subtotal Area (acres): 195,03 31.03 Quarterly Charge Rate/Acre: $50 75 All Subtotal Quarterly Charge: $9,897.77 $186.30 Total current quarterly SWM Utility payments $10,083.07 Number of payments made as of 9-1-94 5 Total SWM Utility payments made as of 9-1-94 fl:iO 415:l5 Requested Bethel College Surface Water Management (SWM) Utility Billing Detail Institutional Classification Undeveloped Classification (Campus Area) (Off-Campus Area) P.I.N, Number Area (acres) P.I.N. Number Area (acres) 27-30-23-24-1-8 1.26 28-30-23-13-66-6 1.61 27-30-23-24-2-1 191.32 28-30-23-14.23-6 4.81 27-30-23-31-1-6 2.45 22.30-23-33-2-8 3.43 28-30-23-14-1-6 21.18 . Subtotal Areas (acres): ------- >- _ ~1~64 6.42 ------------ ------- ----- Exempt Areas (acres): Valentine Lake 59.5 Street Right-of-Way ~ Subtotal Exempt Areas (acres): >- _ _ 66.4_ 0 ------------ ------- ------- ----- Net Assessable Area (acres): 153.24 6.42 Quarterly Charge Rate/Acre: $11 94 $597 Suhtotal Quarterly Charge: $1,829.69 $38,33 Total requested quarterly SWM Utility payments $1,868,02 Number of payments made as of 9-1-94 5 Total SWM Utility payments that should have been made as of 9-1-94 $9,340,10 Total overpayment ofSWM Utility as of9-1-94 ($50,415,35 - $9,340,10) $4107;) 2:i PerviouslImpervious Area Computations: ~ Bethel College campus area: 219.64 acres subtract Valentine Lake area: 5950 acre" Subtotal 160.14 acres Impervious areas: buildings 6.30 acres parking lots 9.90 acres walkways 0.45 acres roadways 6 90 acre" . Total 23.55 acres Percent impervious area (23.55 acresl160.14 acres) (100 percent): = 15 percent Percent pervious area: = 85 percent 1 Figures are from SWM Utility Billing Detail provided by Arden Hills. I .;MS~ ~~R ~ i\1il" November 21, 1994 (11<;( ~ ~~ Nr I'II\SILml: ~\I:I\I:IJIS File: 520-000-00 (\0 \(CI}-U 1326 Energy Park Dri,. St. Paul, MN SSI08 Mr, Dan Winkel 612-644-4389 City of Arden Hills 1-800-888-2923 1450 West Highway 96 Fo" 612'644-9446 Arden Hills, MN 55112 RE: MSI INSURANCE SURFACE WATER MAINTENANCE FEE Dear Mr. Winkel: 1bis letter is submitted as requested at our meeting on November 15, 1994, According to the infonnation presented by Tracy Tobin of MSI, it appears that MSI contends that they should not be assessed a Stonn Water Maintenance Fee as their runoff is retained within CIVIL :NGINEERING the property, :NVIRONMENTAl ,...,UNIClPAL Based upon a visual assessment of the site on November 19, 1994, it appears that, although . ~NNING MSI does detain runoff within its property limits, the stonn runoff is not completely retained within the property. Moreover, it appears that the stonn runoff eventually SQUDWASTE Si~UCTVRAl discharges from Pond No, 3 into the east ditch of Highway 51, where it flows south, SiJRvEY!NG eventually discharging into Lake Johanna. :~AFFiC i?ANS?ORT,:,;:CN As concluded from our observations, it appears that the ponds do in fact discharge in to the Rice Creek Watershed. Although the ponds do serve their purpose of allowing e:.:C~ICALI ,VoE(:-1A.'\i io.t sedimentation prior to discharge, the runoff still flows through the City's stonn water :NGiNE:RING conveyance system into Lake Johanna. Based upon these conclusions, it would be MSA's C!VA( recommendation to deny the MSI appeal. POWE~ D:STRIBlJ::C~ SCADA We hope this letter adequately addresses any questions or concerns you may have regarding SYSiE.\'~ CC"Ji~C~S this issue. Please contact our office if YQu have further questions or require additional infonnation regarding the MSI appeal or any other SWM appeals that may arise. Sincerely, MSA, CONSULTING ENGINEERS stb OFFICES IN .MINNEAPOUS GJS:tw PRIOR lAKE ST, PAUL 000-2107.nov WASECA , . Dan winkel OCT 24, 1994 Public Works Superintendent City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112-5794 Tracy Tobin Facilities Supervisor MSI Insurance Two pine Tree Drive Arden Hills, MN 55112 Dan, This letter is in regards to our appeal of the surface water management charge. I have attached some copies of the original engineering computations from MSI when it was first constructed. This information is on file at the Rice creek watershed district office. I have also enclosed air photographs of the site before construction and after construction showing the ponds that we built on the site. I have also enclosed a copy of the environmental assessment that was completed 2/77. I hope that the information that was requested and the additional information that I provided will . better help with your investigation into this issue. If you have any questions or if I can be of assistance feel free to contact me at 631-7111. I feel that we clearly demonstrate that we hold our surface water and should not be further charged for the surface water utili ty. In fact, the records show that the MSI retention ponds have a drainage area of approximately 44 acres, including the Northwestern bank site and the Harriet street extension project. I also feel that because the engineering records were on file at the watershed district office that the city should have investigated our property before initiating the surface water charge. Thus I believe that we are due a refund. Please let me know when the council will hear this issue so that I may attend if my schedule permits. Again thank you for your time and attention to this matter and feel free to call with any questions. T~ Facilities Supervisor . . J, ,. .' ) ~.; '6 ,. ,. 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I ~ ~ Q: . . . /'nl-1}{)>J; ~ o,J 1,\,y CITY OF ARDm HILLS c> ~ It ~ p.tL oYVV'l . ~ ' \Mf!. r it! ./ ",.,,1 II- ~ MEmRANDtJM v{ ~~ 6~\B ~l>, {> ~~~- DAI'E : Novatber 23, 1994 ~~ltpiJ ~..~~ o 1$ tJ&V nt{)rL TO: May= and City Council ~ h <l. Jl11f'l "L (Il1v FRCM: Dan Winkel, Public Works SUperintecdent!)/J ...... tOwf~_W/. Sl.lBJ.ECI' : ~l~ - CoImty Road F TunlEack to Arden Hills For the past tw:) years City Staff has had discussions with Ramsey County relative to the County Prop:lsal to turnback several County roads to the City. Enclosed is the August 18, 1994 letter fran City Engineer Terry Maurer that best describes the proposed turnbacks and options that will accarplish the turnbacks. Option number tw:) was fonned as a direct result of our staff negotiating with Ramsey County to find an option that \\D.lld \\Ork for the tun1back of County Road F. 'Ihe estillBted contributions fran the . County as outlined in the propcsed Resolution 94-64 were calculated using option number tw:). 'Ihis option represents the highest level of County participation as far as funding is concerned. As outlined in the resolution. the estillBted level of County funding is appraxillBtely $390) 000. 'Ihis level of funding was calculated using a rough estillBte for the total project cost of the reconstruction of County Road F. Recent discussions with the New Brighton Public Works Director lead staff to believe that New Brighton will be in agreerent as to where the tennini location \\D.lld be established bet....-een Arden Hills and New Brighton, 'Ihe middle of the bridge over I-35W will be considered the dividing line. 'Ihis decision will effect the future maintenance issues on County Road F. It is the reccmr.endation of staff that the Council approve Resolution 94-64 that authorizes the turnback of County Road F fran Ramsey County to Arden Hills, It is also recarrnended that Council approve Resolution 94-65 that orders a preliminary feasibility report for the reconstruction of County Road F. Staff bas identified hc1.-J this project \\D.lld be funded in 1995 and will be prepared to review this with Council at a later . date, _____n___ . MS~ . i I'U\SII.TI\I; f.\I;l\EERS 1326 Energy Pork Drive November 22, 1994 File: 520-043-70 SI. Poul, MN 55108 612-644.,389 1.800.888.2923 Fox: 612'6,4-9,46 Mr. Dan Winkel City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112-5794 RE: COUNTY ROAD F TURNBACK Dear Mr. Winkel: After our recent meeting with the City of New Brighton, it appears that the issue of the CiVIL ENGiNEE:tING termini location for County Road F between the Cities of Arden Hills and New Brighton ENVIRONMENThl has been resolved. As you are aware, the City of New Brighton has agreed that the MUNICIPAL midpoint of the 1-35W bridge should be considered the dividing line between the two . FlANNING Cities. I believe this is the last obstacle which needed to be resolved prior to the City considering the resolution turning back County Road F from Ramsey County to the City SCUDWASiE STRUCTURAl of Arden Hills. SURVE"!NG ~ll.AH,C As you are aware, the average condition rating for County Road F between Old Snelling ~RANSFORTAIICN Avenue and the 1-35W bridge is 45.8, Plugging this into the County's funding equation results in a 96.5 % funding level, This means that the County will pay 96,5 % of the :LECRIC~L,: ,~EC:<A,~.,C':'L eligible items for the reconstruction of County Road F. The condition rating for this ::NGiNEE~ING segment is set, meaning that the percentage of fundable cost is also set. The dollar amount c,VA( would be established based on this percent and the actual construction cost for the ;O'NE~ DISiRiBUf:Cr-- reconstruction of County Road F, I believe at this time it would be appropriate for the City Sc.~CA Council to adopt the draft resolution prepared by Ramsey County to initiate the turnback SYSi:M CCNi~OLS process. .. If the City Council desires to move forward with the reconstruction of County Road F in 1995, we would also recommend that they consider the attached resolution which initiates the preparation of the feasibility study. We would also request the Council allow the survey work to begin immediately so that it can be completed prior to any-significant snowfall. We would recommend a project schedule be established which bids the project in the spring of 1995 such that a contractor can be ready to begin work as soon as the 1994- 1995 school session ends. This will allow the bulk of the reconstruction project to be OFfiCES IN completed prior to the beginning of the 1995-1996 school year. .MINNEAPOlIS PRIOR lAKE 520/043-2201.nov ST. PAUL NASECA ------------------------ ---- Mr. Dan Winkel . November 22, 1994 Page Two If you have any questions or require additional information, please call. Sincerely, MSA, CONSULTING ENGINEERS ~~/lta~-uu ..A Terry J, Maurer, P.E. TJM:tw Enclosure . .... . 5201043.220 l.oov CITY OF ARDEN HILLS . RAMSEY'COUNTY RESOLUTION NO. 94-64 RESOLUTION AUTHORIZING THE TRANSFER OF ROADWAY JURISDICTION FROM RAMSEY COUNTY TO ARDEN HILLS OF COUNTY ROAD' F' FROM I-35W TO OLD SNELLING A VENUE WHEREAS, the 1991 Minnesota Legislature established a Ramsey County Local Government Services Study Commission to "report on the advantages and disadvantages of sharing, cooperating, restructuring, or consolidating . , ," activities in areas of public service including public works; and WHEREAS, the consolidation plan provides for reclassification of roadways and corresponding changes in jurisdiction including the transfer oflocal and State Aid roadways between the County and municipalities; and WHEREAS, the City of Arden Hills authorizes Ramsey County to re-designate County State Aid Highway designation to County Road designation on all proposed tumback routes located within the City of Arden Hills; and . WHEREAS, County Road F (County State Aid Highway 12) from 1-35W to Old Snelling A venue located in the City of Arden Hills, is presently under the jurisdiction of Ramsey County as a County State Aid Highway; and WHEREAS, this roadway segment has been determined to serve a local function only; and WHEREAS, revocation of "County State Aid Highway" status may be accomplished by resolution of the Ramsey County Board of Commissioners pursuant to Minnesota Laws 162.02; and WHEREAS, the City of Arden Hills has concurred that jurisdiction should be changed from Ramsey County to the City of Arden Hills; and WHEREAS, the consolidation plan stipulates that Ramsey County shall improve the roadways to acceptable levels prior to transferring jurisdiction over roadway segments from Ramsey County to municipalities, and the Ramsey County Capital Improvement Program provides funding for these improvements; and WHEREAS, the City of Arden Hills desires to reconstruct the segment of County Road F for an estimated cost of $900,000 and fund the reconstruction project with Municipal State Aid Street sources, and an estimated $390,000 from the Ramsey County . ~ Roadway Consolidation Fun~ qllC/ ~..~I qa-l"t~) - ------- ----- --------------------- NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, . Minnesota: does hereby authorize Ramsey County to re-designate County State Aid Highway designation to County Road designation on all proposed tumback routes located within the City of Arden Hills; and BE IT FURTHER RESOLVED, the City of Arden Hills does hereby concur with Ramsey County revoking the "County State Aid Highway" status of County Road F between I-35W and Old Snelling A venue, and transferring jurisdiction over the roadway to the City of Arden Hills; and BE IT FURTHER RESOL VEl), that the revocation of County Road F will be effective the first day of the second month following the date the County is in receipt of an adopted resolution from the City of Arden Hills concurring with the County revoking the "County State Aid Highway" status of County Road F between I-35W and Old Snelling Avenue and transferring jurisdiction over the roadway to the City of Arden Hills; and BE IT FURTHER RESOLVED, that the County will pay to the City as just compensation for this jurisdiction transfer, an estimated amount of $390,000 (the total compensation is calculated from the "County Road" reconstruction Cost Participation Policy, Resolution 9-1272, and adjusted by Pavement Management System [(90-Condition Rating)/Condition Rating] * 1993 Condition Rating; and <>'I esl1"'lit\\ 0 BE IT FURTHER RESOLVED, that Ramsey County will reimburse the City of Arden Hill~ . ~ $390,000 upon presentation of billings from the construction contractor for reconstruction of this segment of County Road F; and BE IT FURTHER RESOLVED, the City of Arden Hills does hereby request the Ramsey County Engineer to take the actions necessary to remove and redesignate the CSAH mileage currently assigned to County Road F (CSAH 12) between I-35W and Old Snelling Avenue; and BE IT FURTHER RESOLVED, the Arden Hills Engineer is authorized within the limits of this resolution to take actions necessary to have the identified jurisdiction change executed, PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 28TH DAY OF NOVEMBER, 1994. ~ DENNIS PROBST, MAYOR ATTEST: TERRANCE R. POST, ACTING CITY ADMINISTRATOR . . MS l- .I. m\SfL me E.\GISIIRS August 18, 1994 File: 520-043-70 Honorable Mayor and City Council City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 RE: RAMSEY COUNTY TIJRNBACK PROPOSAL C:VII ENGiNEERING. Dear Council Members: ENVIRONI\1ENrA[ As you are aware, for the past 12-18 months we have had discussions relative to Ramsey ,'t1UNJCPA{ County's proposal to turn back several County roads to the City. Ramsey County has recently gathered infonnation from many of the communities within the County and put ,'~.V'II'.JI,'IJG forward a proposal on a method to accomplish their goal of roadway consolidation. This correspondence is intended to summarize the infonnation to date plus detail the Ramsey 5TRUCU.~Al County proposal relative to its effects on the City of Arden Hills. ...."",,,'G A. PROPOSED COUNTY ROAD TIJRNBACKS ~U!(.., , Length Iksignation -~.:.r'::,: Jlo!1rlN!lmp. ~Prtinn Tprmini {miles) FYidinf l'l"npn<Prl County Road F NEt AH - Snelling 0.92 CSAH City Hamline Avenue Hamline A v - Ingerson Rd 0.32 County City "?A".g:l;'..: ,~'CN Ingerson Road Hamline Av - lexingtOn Av 0.49 County City Lake Johanna Blvd. Co. Rd. D - Co. Rd. E 0,83 CSAH City Snelling Avenue TII 51 - Co. Rd. E 0.86 CSAH City Stowe Avenue Cleveland Av, - New Br. Rd. 0.13 County City Stowe Avenue New Br. Rd, - Lk. Johanna Blvd. O..E COWlty City TOTAL 3,80 B. COUNTY TURNBACK OPTIONS The County has proposed four options for accomplishing the turnback of these roads. 1326 Energy POrle Drive The first option would be to bring the roadway to level 90, which would generally 5t, Paul. MN 55108 include recycling or Seal coating of the pavement and the"n tumback to the City. The second option involves the City reconstructing the roadway and the County 612.64.1.4389 participating, based on a fonnula and the road's current pavement rating. The third FadI2.64.1.9446 option involves a roadway that the County would bring to level 90 and instead the City would like to reconstruct, so the County provides the City a comparable amount .9800 Shelord Par\r.oy of cash which the City can then use to rebuild the road. The founh option involves swapping roadways in the case where there are roads to be turned back from the City MinneCIpolis. MN 55AA I to the County. Only Options I and 2 pertain to the City of Arden Hills. 612.546-0432 , F",612'54-1-6398 520/043-1 g02.~g Honorable Mayor and City Council . August 18, 1994 Page Two The following provides the actual options as presented by the County: Tnrnh"..1c Opt;n" 1 . County will pay cost to bring to Pavement Condition Rating level 90 including shoulder paving (Case Avenue - Maplewood). . Paves shoulders if new pavement required. . County pays all costs. . City puts on MSA system if meets qualifying criteria. . County is allowed to redesignate CSAH to: l. County route in City 2. County route in County 3. New County route . County pays $8,000 to non MSA cities. Tnrnh"..1c Opt;n" '- . City wants to reconstruct non MSA County route (County Road F - Arden Hills). This means the City previously did not carry MSA designation. . County pays according to "rnnnty Rn"d" reconstruction policy (NOT including storm sewers). . . County pays storm sewer based on p""""nmg'" nf C"nnnty right-nf-w"y in drainage area (NOT state aid). . Payment adjusted by PMS [(90-CR)/CRJ . 1993 Condition Rating. . City puts on MSA system if meets qualifying criteria. . City reimbursed for reconstruction based on contractor invoice meeting or exceeding County share. . City authorizes County to redesignate CSAH designation to County Road designation on all proposed turnback routes. . County pays $8,000/mile to non MSA cities. Tnrnh"..1c Opt;n" :; . City previously carried MSA mileage had no responsibility (7th and Gramsie). . County will pay cost to bring to Pavement Condition Rating level 90 including shoulder paving, . If City chooses to reconstruct - City reimbursed to level 90 cost based on contractor invoice meeting or exceeding level 90 cost. Tnrnh"..1c Opt;n" 4 . SWAPS approximately mile/mile (Bellaire and McKnight). . CSAH - MSA only. . . County pays level 90 costs of County route even if City chooses to reconstruct. $20/04J..1802..:wg ; Honorable Mayor and City Council . August 18, 1994 Page Three . City pays level 90 cost of City route. . City authorizes County to redesignate CSAH designation to County Road designation on all proposed turnback routes. C. ANALYSIS OF TURNBACK OPTION 2 Turnback option 2 involves the reconstruction of the roadway. The County proposal would be to participate in the reconstruction cost based on the "County Road" cost participation policy. However, the percentage that they will pay based on that policy relates directly to the condition rating. They have presented a formula of 90 minus condition rating divided by condition rating as the percentage that they will participate. To put this into perspective, the following list provides each of the segments in Arden Hills, the average condition rating of the segment, and the percentage the County would pay should the City decide to reconstruct the roadways. Average County Spgmpnt C"nnrlitinn R!1tine l'!1rtirip!1tinn County Road F 45.0 100.0% . Hamline Avenue 80.0 12.5% Ingerson Road 96.7 0.0% Lake Johanna Boulevard 82.3 9.4% Snelling Avenue 82.8 8.7% Stowe Avenue 36.7 100.0% As you can see from the above table, the only two roadways in the City of Arden Hills that it would be reasonable to reconstruct, expecting the County to significantly participate, would be County Road F and Stowe Avenue. The other roadways are more likely in the category of Option I which brings the roadway to level 90 prior to turnback to the City. D. EFFECT ON CITY'S MUNIClPAJ,. STATE AID SYSTL\1 The County has been successful in getting special legislation this past session which would allow the City to place turnbacked roadways on their Municipal State Aid system as long as it meets the general criteria for Municipal State Aid roads. I believe that all the roadways, with the exception of possibly Stowe A venue, would easily be placed on the City's MSA system. Special legislation allows the City to go above the 20% cap in adding roadways to the MSA system. The distribution of Municipal State Aid monies is based on two criteria, one being . population, and the second being needs. Needs are defined as the amount of monies needed to totally reconstruct the City's system up to an MSA standard. For the last full year of reporting, which was 1993, the average construction apportionment per 520/043-l802..aug n ---------------- ____on . Honorable Mayor and City Council . August 18, 1994 Page Four mile in the City of Arden Hills was $27,749.00. This would be approximately the amount of additional construction dollars the City would receive per mile for each County Road placed on the MSA system but not totally reconstructed. In other words, if the County were to bring a roadway to level 90 and turn it back to the City, and the City were to place it on their Municipal State Aid system, this would be the increase in annual allotment that could be expected. Assuming the City would choose to reconstruct County Road F before placing it on the system, and possibly reconstruct Stowe Avenue or not be allowed to place it on the MSA system, the following list indicates what the City might expect in additional annual Slate Aid construction funds should the remaining roads be turned back and placed on the City system. MSA Annual Spg:J1'pnt Miles A. J1n...~tjnn County Road F 0.92 -0- Hamline Avenue 0.32 $ 8,880.00 Ingerson Road 0.49 13,597.00 Lake Johanna Boulevard 0.83 23,032.00 Snelling Avenue 0.13 3,607.00 Stowe Avenue 0.25 -0- . Estimated Total Annual MSA Allocation Increase $49,116.00 If a roadway on the MSA system is reconstructed, the City no longer receives needs for total reconstruction. However, a minimal amount of the annual needs is provided based on an overlay of the road. Twenty years after the date of reconstruction, the roadway begins to again receive full reconstruction needs. E. CONCLUSIONIRECO.MMEi'IDA TION The County has indicated they would like to accomplish the turnback of all roadways within a ten year window. They have,asked each City to review the roadways within their community and indicate to the County the type of turnback option they would see utilizing and the time frame to do that. It would be my recommendation that County Road F would be reconstructed under Turnback Option 2 as quickly as possilile. Stowe Avenue is the only other roadway that would reasonably make sense to utilize Option 2 for reconstruction. Since it may be questionable whether this one may be placed on the MSA system after turnback, the timing of the reconstruction would be based on the City's desires and ability to fund other improvements associated with reconstruction, such as the relaying of the sanitary sewer line in that area. The remaining roadways I believe all fall under Turnback Option 1 where the . County does minimal work to bring the roadway to level 90, turns it back to the City, and the City in turn places it on its Municipal Slate Aid system. The two scenarios that seem to make sense here would be to either take these roadways as quickly as 5201043~ 1802.;lUg . , ) . Honorable Mayor and City Council August 18, 1994 Page Five possible and try to maximize the additional Municipal Slate Aid dollars the City receives from placing them on the MSA system, or to postpone the tumback to the latter portion of the ten year window to minimize the amoWlt of effort the City would have to put into maintaining these roadways once they come under the City jurisdiction. If you have any questions regarding this infonnation or would like me to provide additional information regarding the tumback proposal, please call. Sincerely, MSA, CONSULTING ENGINEERS ~)W~ Terry J. Maurer, P.E. TJM:tw . .. . '20/043-1802,.aug - . CITY OF ARDEN HILLS RAMSEY COUNTY RESOLUTION NO. 94-65 RESOLUTION ORDERING A PRELIMINARY FEASffilLITY REPORT IN THE MATTER OF THE COUNTY ROAD F STREET RECONSTRUCTION IMPROVEMENT OF 1995 WHEREAS, the City has determined that it should consider improving certain property by the reconstruction of County Road F between Old Snelling Avenue and 1-35W (the improvement); and WHEREAS, the City intends to secure a preliminary feasibility study in order to consider making the improvement; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: this matter shall be referred to MSA, Consulting Engineers, who is requested to provide to the City Council a report advising, in a preliminary manner, whether the proposed improvement is feasible and whether the improvement should thus be made as proposed or in connection with some other improvement and the estimate cost of the improvement as . recommended. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 28TH DAY OF NOVEMBER, 1994. DENNIS PROBST, MAYOR ATTEST: TERRANCE R. POST, ACTING CITY ADMINISTRATOR ~ . . CITY OF ARDEN HILLS MEM:>RANI:Uf DATE: ~ 28, 1994 TO: Terrance R. Post, Acting 1\t::lm:inistrator FRCM: Cindy S. Walsh, Parks and Recreation Director fJS vi SUBJECl': Felling FI'-6 TraiJ$r Bids 'Ihe high bidder was Johnson Auto Body. Mr. Johnson has been contacted and v.DUld like to purchase the trailor for $829.00. If the trailor is not picked up and paid for by December 2, 1994, the second highest bidder, Dave Carlson, will be given the opportunity to purchase the trailor for $826.55. . . r:1\.-t . BATCH FILE LIST CITY ADMINISTRATOR APPLICANTS 1994 ~--------------------------------------------------------------------------------------------------------------------- 0032.. 1284 Amble Road, Arden Hills, MN 55112 0033, no return address or postage 0034. 134 IngJewood Street, Long Lake, MN 55356 . 0035. 6420 Minnetonka Blvd" St. Louis Park, MN 55426 0036. 5751 285th Ave. N.E., North Branch, MN 55056 0037. 1371 Midway Parkway, St Paul, MN 55108 0038. Fax 0039. no address or postage 0040. no address or postage 0041. no address or postage . 0042. no address or postage . 0043. no address or postage 0044. Rt. 1 Box 149, Vesta, MN 56292 0045. 9041 W. Broadway N, Brooklyn Park, MN 55445 0046. Mpls postmarked 0047. 1030 Hwy. 22NW, MN Lake, MN 56068 0048. 1946 1 07th A venue, Princeton, MN 55371 0049. 11916 Pennsylvania Ave. N., Champlin, MN 55316 0050. postmarked Mansota, Fl 0051. 250 East Broadway, Monticello, MN 55362 0052. 2908 Highway 10, Mounds View, MN 55112 0053, 3104 Croft Drive, St. Anthony, MN 55418 . . - . CITY OF ARDEN HILI.s MEM>RANDlJM DATE: ~ 22, 1994 TO: Mayor and Council FRCM: Terrance R. Post, Acting City Administrator SlJBJECl' : Listing of 11/23/94 Nan-l\genda Packet Insert Ita:ns l. Vacant City Administrator position update as of 11/22/94 2. Minutes from City Ccmnittee Meetings a, 10/25/94 Finance Ccmnittee b. 10/25/94 Park and Recreation Ccmnittee c. 11/17/94 Economic Development Ccmnittee 3. Other Reports/Meetings a. 10/20/94 Sheriff Department Contract Cities . b. Cable Ccmnission - October, 1994 Report 4. Ramsey County League of IDeal Governments (Raffi) ncminations for 1995 Executive Board 5. Ramsey County Phase I strategic planning progress update 6. Piper Institutional Government Inccme Portfolio Mutual Fund 10/31/94 portfolio analysis/strategy narrative 7. Metropolitan Waste Control Ccmnission 1992-1993 Biennial Report 8. Association of Metropolitan Municipalities (AM-II) Board of Directors, legislative contact system, and urban strategies task force draft report. . . CITY OF ARDEN HILLS MEMJRANDUM DATE: ~ 22, 1994 TO: Mayor and Council FRCM: Terrance R. Post, Acting City Administrator SUBJECT: Listing of 11/23/94 Non-Agenda Packet Insert Items 1. Vacant City Administrator position update as of 11/22/94 2, Minutes fran City Ca:rmittee Meetings a. 10/25/94 Finance Ca:rmittee b. 10/25/94 Park and Recreation Ca:rmittee c. 11/17/94 Economic Development Ca:rmittee 3. other Reports/Meetings a, 10/20/94 Sheriff Department Contract Cities . b, Cable Ca:rmission - October, 1994 Report 4. Ramsey County League of Local Governrrents (RCLLG) nominations for 1995 Executive Board 5. Ramsey County Phase I strategic planning progress update 6. Piper Institutional Governrrent Inccme Portfolio Mutual Fund 10/31/94 portfolio analysis/strategy narrative 7, Metropolitan Waste Control COlITIlission 1992-1993 Biennial Report 8. Association of Metropolitan Municipalities (AMVI) Board of Directors, legislative contact system, and urban strategies task force draft report. . , C9 I . I as~ociation of B U L L E T I N me ropolitan RECEIVED municipalities November 9, 1994 NOV 1 0 1994 TO: AMM City Officials CITY OF ARDEN HILLS Vem pete~ Executive Director FROM: RE: VACANCmS: TECHNICAL ADVISORY COMMITTEE (TAC), BOARD OF DIRECTORS; LEGISLATIVE CONTACT SYSTEM; URBAN STRATEGmS TASK FORCE DRAFT REPORT. 1. NOMINATIONS WANTED FOR THE TAC: The AMM has eight suburban appointees to the Technical Advisory Committee and the individuals who serve must be city staff members at the Department . Head Level, i.e. City Engineer, Director of Planning, Director of Community Development, Director of Public Works, etc. The major function of the TAC is to provide technical assistance and advice to the Transportation Advisory Board (TAB) on all facets of regional transportation planning and programs.The TAC is a very important vehicle for city officials to get their views heard on regional transportation issues, The T AC meets monthly at the offices of the Metropolitan Council. This is a two year term commencing January of 1995 and ending December of 1996. ACTION REQUESTED: This is a request for cities to submit nominations. The nominations should be in writing and received in the AMM Office by no later than Wednesday, November 30, 1994. While most incumbents members will be reappointed, at least one new member will be appointed to replace James Grube, former Public Works Director in St. Louis Park. Nominations are solicited from all parts of the region. 2. NOMINATIONS WANTED FOR THE AMM BOARD: There is a vacancy on the Board effective January 1995. The person selected to fill this vacancy will serve the balance of the term (five months) and will be . eligible for re-election at the May 1995 Annual Meeting. The AMM Board is responsible for the overall management of the AMM staff, approval of the Annual AMM Budget and Work Program, annual dues schedule, establishment of yearly legislative priorities and appointments to the Transportation Advisory 3490 [exington avenue nurth, st. paul, minnesut" 55126 (612) 490-3301 , -. Board (TAB) and Technical Advisory Committee (TAC). Tbe Board meets tbe second Tbursday of eacb montb at 7:00 P.M. Nominations are solicited from all parts of the metro area, To help maintain balance on the Board, nominations are especially encouraged from cities under 10,000 population, ACTION REQUESTED: This is a request for cities to submit nominations. Tbe nominations should be in writing, including a brief resume of the nominee, and sbould be sent to the attention of Vem Peterson. Nominations must be received by no later than Wednesday, November 30,1994. 3. URBAN STRATEGIES TASK FORCE REPORT: Enclosed is a copy of the AMM Urban Strategies Task Force Draft Report on Urban Revitalization as presented to the AMM membership at the November 3rd. Policy Adoption Meeting. This report is preliminary at this point in time and does not yet contain tbe Legislative Action Section. The Task Force would appreciate input and comment on this preliminary draft from member cities prior to adopting a final report in early January 1995. . The Task Force will meet in December to fmalize the report contents and develop a Legislative recommendation Section, The AMM Board of Directors will review and give fmal approval to this report and recommendations at its January 12, 1994 Board Meeting. ACTION REQUESTED: Please review the enclosed report and forward your comments and recommendations relative to tbe report to Cberyl Budewitz in the AMM Office by mail or Fax (490.0072). Your input must be received in tbe office by no later than Tuesday, November 29, 1994. 4. LEGISLATIVE CONTACT PROGRAM FOR 1995: The Legislative Contact Program begun several years ago, bas been quite successful. In short, the contact system is one way to get member city officials directly involved in the AMM's lobbying effort on behalf of its member cities, The essence of the program is that local officials contact local legislators on key city issues both before and during the legislative session. The first step in tbe process is for each member city to designate a . Legislative Contact Person, or to confirm that your 1994 contact person again will serve in that capacity. ------- ------------- . This program is vital for the AMM's legislative efforts on behalf of member . cities. It has been demonstrated that personal contact between city officials and their legislators does get results. We urge you to give his matter immediate attention. (Attached is a description of the duties and responsibilities of a Legislative Contact). ACTION REQUESTED: Cheryl Budewitz from the AMM staff will be contacting city Managers/Administrators to confirm Legislative Contacts in the near future. However, we would appreciate it if you would contact Cheryl in the AMM Office (490-3301) as soon as you know who your Legislative Contact will be for the 1995 Session. DISTRIBUTION NOTE: This bulletin has been mailed to Mayors and Managers/Administrators only. We ask that it be copied and distributed to City Councilmembers also. Thank you, . . . . How THE AMM LEGISLATIVE CONTACT SYSTEM WORKS The AMM Board developed the Legislative Contact System for two primary reasons: (1) to keep AMM members involved in the legislative process and (2) to improve the overall AMM lobbying effort, A city elected official or staff member is chosen by each municipality to seNe as a legislative liaison (Legislative Contact Person) between the AMM, the municipality and its local legislators. The Legislative Contact Persons help to make legislators aware of the strong metropolitan interest regarding certain issues, The Contact Persons primarily interact with the AMM and the municipality's senators and representatives during the early stages of the legislative session to discuss AMM Priority Policies and during the later stages when bills and legislation are finalized Contact with the legislators usually occurs over the telephone, but the AMM encourages one-to-one contact The AMM may ask the Contact Persons to discuss specific issues with their legislators. In such an . event, the Contact Person will receive a telephone call or fax from the AMM Legislative Coordinator. The Contact Person should call the municipality's senators and representatives to express the AMM's concerns, As appropriate, the Contact Persons should communicate to the AMM staff of progress and legislator comments, The Contact Persons usually meet with the AMM staff at least once during the session for Priority Issue briefings, In addition to talking with legislators, the Contact Persons brief their respective city council on Priority Policies and solicits official endorsements; the liaison then updates the AMM on the positions of the cities and the legislators. The responsibilities of the Contact Person are not time-consuming, However, the work of the liaisons are invaluable -- they are essential to an effective AMM lobbying effort. Contact Persons may wish to develop a sub-contact system by teaming with council or staff members who have expertise in a particular area or have a special relationship with a legislator. This could be developed on an issue-by-issue basis, Please notify the AMM of the development of a sub- contact system. Also, indicate to the AMM if you will allow an alternate of your choosing to talk with your legislators if an emergency situation arises and you are unavailable. Building a rapport with legislators is essential to the AMM lobbying efforts. Direct participation 1IUJgnifies interest and gets results. . ----. ---..--.-- . . URBAN STRATEGIES TASK FORCE . . Association of Metropolitan Municipalities 3490 Lexington Avenue North, 81. Paul, Minnesota 55126 (612) 490-3301 - ------- . '. PRELIMINARY DRAFT: 11/4194 AMM URBAN STRATEGIES TASK FORCE REPORT ON URBAN REVITALIZATION . Urban Strategies Task Force, Association of Metropolitan Municipalities . Copyright, 1994 m '. TABLE OF CONTENTS Ex'S .... ecutlve ummary .......................................,....................................,. 1-111 Introduction .........,... ...... ,..,..,........,.... ". ,........ ...................................... 1-6 L SOCIAL NEEDS A, Families .....................................'....................................,........,......7-8 B. Community Building ....................................................................... 9-10 C. Diversity ...............................................,........................................ 11-12 II. HOUSING & NEIGHBORHOOD NEEDS D. Housing ......................,..,.................................'..,......................... 13-16 . E. Neighborhood Reinvestment & Revitalization .............................., 17-20 m. PHYSICAL NEEDS F. Education & Training .................................................................... 21-22 G, Jobs .......,..,..,...,........,..................,.................,............................... 23-24 H, Transponation .,.....,........................................,...........,................. 25-26 IV. FUNDING NEEDS I. Funding ............."..,........................,.............................,................. 27-28 . ------- ----------- ------- ------------------- V. APPENDIX .' Appendix / (Neighborhood Reinvestment Examples) ........................... 29-30 Appendix II (/995 AMM Livability Policy) ............................................... 31 Appendix /II (/995 AMM Polluted Sites Policy) ....................................... 32 Appendix IV (/995 AMM Economic Development Policy) ........................ 33 Appendix V (Task Force Roster) ............................................................... 34 VLLEGISLA TIVE RECOMMENDATIONS ...................................... 35 . . -------- ---------------------- . II. HOUSING & NEIGHBORHOOD NEEDS D. HOUSING Goal.....................,............... Increase the availability of housing opponunities affordable to low income people throughout the region in proximity to jobs, transponation and services. Recommendation .................. Create a climate and provide the tools whereby a range of housing choices are made available to people with limited resources throughout the region. E. NEIGHBORHOOD REINVESTMENT & REVIT ALIZA nON Goal..................................... Create neighborhoods which offer safe, healthy places to reside with services available to serve people of all ages, Recommendation .................. Address neighborhood reinvestment/revitalization . with a multi-faceted approach. III. PHYSICAL NEEDS F. EDUCA nON & TRAINING Goal..................................... Focus educational skill development efforts to retain and develop adolescents in school and to encourage adults living in poverty to go back and complete their education, Recommendation .................. Have both public and private training providers make existing training relevant to emerging job and labor markets. . ii - -------- ------------- ---------- EXECUTIVE SUMMARY . I. SOCIAL NEEDS A. FAMILIES Goal..................................... Communities should provide an environment that encourages family stability in order for its members to conttibute as productive members of society, Recommendation .................. Communities should emphasize helping families, using a broad-based approach, B. COMMUNITY BUILDING Goal..................................... Enable individuals to work with resource providers in crafting solutions to community problems and challenges, Recommendation .................. Enable members of communities and neighborhoods . to be active players in building a sense of community and devising solutions to community problems and challenges. C. DIVERSITY Goal...................................., Recognize and build upon the strengths diversity brings to communities. Recommendation .................. Strengthen the ability of communities to support diversity within their community. . i --------------- ------- ---- . INTRODUCTION T he Association of Metropolitan Municipalities (AMM) is a service and lobbying organization representing 71 municipalities in the Minneapolis/St. Paul Metropolitan area. The AMM has traditionally provided a forum for reconunending legislative action and positions on a wide variety of municipal topics unique to the Metropolitan area. AMM formed the Urban Sttategies Task Force in 1993 to address two basic conceros: (1) the need for all Cities to better understand the causes of urban blight and (2) to develop recommended sttategies to address these problems in a meaningful and effective way. The task force was asked to examine long-term and short-term answers and make recommendations to the board, the Legislature and others about what can be done to deal with urban decay and troubles at the core. The task force membership includes representation from approximately 24 cities including Minneapolis and St. Paul; first ring suburbs Richfield, Robbinsdale, Roseville, Columbia Heights and St. Louis Park; suburbs that have recently been fully developed or nearly fully developed such as Burnsville and Minnetonka; and developing suburbs like Shakopee and Maple Grove, In examining the results of the 1990 census and other surveys, legislators and other organizations have become increasingly concerned about the troubles at the core and their impact on the region as a whole, The Legislature has debated alternative solutions to these problems in the last two . sessions. In 1993, the AMM Metropolitan Issues Task Force concluded that government action is necessary to arrest deterioration in the Metropolitan area, In 1992, The Metropolitan Council issued the report, "Trouble at the Core," and prepared a plan to address these problems in 1994. A Governor's Task Force on Metropolitan Housing Policy and the Citizens' League have also recently conducted studies and prepared reports related to these problems, The work of the Urban Strategies Task Force was divided into three basic components: (1) basic research (2) development of findings and (3) development of recommendations. The committee's basic research included presentations by John Adams from the University of Minnesota, review of previous legislative efforts to address urban issues, a tour of central city and inner ring suburbs and discussions exploring a variety of issues. In addition, committee members have reviewed the similar efforts undertaken by the Citizens' League, Governor's Task Force, Minneapolis Chamber, Metropolitan Council and the Department of Housing and Urban Development. The findings are the basis of the recommendation which include actions to be considered by the federal, state and local governments. . G. JOBS . Goal..................................... Employment that pays a living wage in proximity to affordable housing should be generated through local and regional economic development efforts, Recommendation .....,............ Suppon regional efforts such as the Greater Minneapolis Chamber of Conunerce and Metropolitan Council to spur development of living wage jobs H. TRANSPORTATION Goal..................................... Expand existing modes and develop new modes of transponation to bridge the gap between affordable housing, jobs, educational, medical and other opponunities for people in the Metropolitan area. Recommendation .................. A coordinated, intennodel transponation system must be developed. IV. FUNDING NEEDS . I. Funding Goal..................................... To be able to provide a diverse range of housing throughout the Metropolitan areas so individuals at all income levels have the opportunity to live in areas of their choice. Recommendation .................. To create a Metropolitan Housing and Redevelopment Fund to rehabilitate housing in deteriorating areas. . iii . One of the task force's significant findings is that the causes of urban decay are complex and no quick-fix solutions exist. Accordingly, the recommendations from this task force provide a basis of on-going attention to address this complex issue. The task force realizes that the mere production of a report will not solve the problem of urban decay, Rather, mechanisms must be put in place to continually evaluate progress of the solution process and to recommend changes in strategy or emphasis, Likewise, it is recognized that a significant part of this effort must be to educate policy makers and managers in order to better equip them with the tools necessary to accomplish this important effort, Finally, the effort must be collaborative. Federal, state, regional and local officials must work closely and cooperatively to address urban issues. The committee would like to emphasize two findings from the Citizens League's report on housing in the Metropolitan area. If these principles are ignored, any solutions policy makers craft are doomed to fail. 1. Past experience suggests that inner-city residents who do choose to relocate when housing opponunities are made available infarther-out suburbs are likely to be those who are' best off of the current poor residents of the central cities and older suburbs. A policy that focuses only on increasing the supply of low-cost suburban housing could reinforce the same pattern of suburbanization of the better-off that has led to our present housing landscape, The difference would be that the central cities and older suburbs could even be worse off because it would be the poorest and most disadvantaged citizens who would be left in the core, . 2. Housing has deeply symbolic meanings that have to do with family, identity, security, values, personal progress and social success. Policies that ignore these meanings are likely to be met with indifference. Policies that challenge these meanings are likely to be met with opposition, Policy makers must be sensitive to citizens' views. The Task Force now presents a draft of its principles, fmdings and recommendations for review and comment by AMM members, The task force will review the comments from the membership before a final report is submitted to the AMM Board of Directors. ISSUE IDENTIFICATION T he task force has identified that a concentration of low income residents living in deteriorating housing in central city and suburban neighborhoods with increasing or high crime rates and decreasing public and private investment is a significant problem in the Metropolitan area. . ItiJ Urban Strategies Task Force Report 2 -- ------------ A range of factors -- economic, social and personal -- keep individuals living in poor economic . conditions. Those without basic life choices often lack the ability to improve their economic condition. They can become concentrated in areas where inadequate housing and job opportunities exist and their conditions are further worsened. This condition is worsened when some exhibit behaviors detrimental to the well being of themselves, their neighborhood and the Metropolitan area in general. PRINCIPLES The Urban Strategies Task: Force report is based on the following five principles: 1. It is the responsibility of governments at all levels to encourage problem solving through meaningful citizen involvement and to participate in a unified effort to provide: opportunities for people to be self sufficient and to live and work in safe, viable and diverse communities; choice in affordable housing and job opportunities; and a reduction in the concentration of poverty. 2. It is the role of government to actively support diversity within their communities. AMM agrees with the statement in the Citizen League's Committee on Housing Policy and Metropolitan Development conclusion that "policy makers must lead the way toward a new vision of community that includes tolerance of socio-economic and racial differences. " 3. Government must maximize the efficient use of public and private funds by planning . coordinated local, sub-regional and regional strategies to address issues. 4, Barriers to reducing concentrations of poverty, and therefore deteriorating neighborhoods, have developed over time as the result of geographic and social patterns, public policy and marlcet forces. These barriers can be social, economic, legislative, housing, racial or educational barriers. Although governments may not have intentionally created such barriers, the fact that governments have failed to address these barriers contributes to the problems seen today in areas with concentrations of poverty. Each community in the Metropolitan area should identify and address these existing barriers. 5. Government is one actor in addressing societal problems, Individuals, families, churches, businesses, associations and groups of all kinds have responsibilities to work: cooperatively with government, if appropriate, to address urban societal problems. [IIi] Urban Strategies Task Force Report 3 . . FINDINGS The Urban Strategies Task Force has divided its findings on urban decay into four categories: General, The Causes, The hnpact and The Solutions. Generol ... The Twin Cities are not unique in facing problems of urban decay; the challenge is facing most major metropolitan areas. ... Many resources necessary to serve low income people with special needs are concentrated in the central cities. ... Populations in all communities within the Metropolitan area will become more diverse. ... Few suburban communities have mechanisms in place to address increasing diversity. ... It is equally important to look at programs that prevent decay in the inner ring suburbs as in the core cities, ... Organized and empowered neighborhoods have developed models for successfully addressing elements of urban blight . ... Dispersion of low income housing reduces the problem of the concentration of poverty but also creates social service delivery problems. The creation of new, dispersed low income housing only reduces concentration if there is an equivalent elimination of deteriorated housing units in the areas of concentration. ... There is a tendency to stereotype low income people. The term "low income" refers to many different kinds of individuals living in many different c:ircuImtances with a variety of needs. These people can not all be served by the sam:: solution. ... Racism and prejudice can not be condoned. There can be strength in diversity; comnwnities need to know how to buikl on and support diversity of all kinds -- economic, racial, age, etc. ... People who live in low income housing are often transit-dependent but transit systems do not adequately link these individuals to jobs in either the core cities or suburbs, . ~ Urban Strategies Task Force Report 4 ------------- The Causes . * The causes of urban decay are complex and no single solution exists for solving the problem. The social, economic and physical aspects of the problem are interrelated. * Family units which are young, poor or lacking job training or education are less likely to be able to provide the economic, physical and emotional resomces for raising children. * The human and social service delivery systems are generally uncoordinated. * Government's lack of action to address and attempt to prevent or reduce barriers to affordable housing is a greater problem than the creation of barriers due to development pressures. * Historical development patterns, age of housing stock and market trends have led to a concentration of low income housing and neighborhood deterioration. * Current public policy and market forces favor new structures and new facilities over redevelopment of existing structures and areas. * Tax policies and financing mechanisms favor or subsidize home ownership and encourage stability in and commitment to a conununity, Rental property has not received similar treatment. . * A significant portion of the demand for low income housing is currently met by using older, market-obsolete housing located in the central cities and inner ring suburbs. * Public policy does not currently provide incentives or resomces to remove or replace market-obsolete housing. The Impact * Concentrations of poverty, deteriorated housing, inadequate employment opportunities and increasing crime rates are currently found in Minneapolis and 5t Paul and are growing elements in the inner first ring suburbs. * Once a certain level of concentration of deteriorated housing occurs and there is a perception that an area is no longer safe, people and businesses with adequate resources tend to leave the area. Public and private disinvestment also occurs. * The most growth is occurring in newly developed areas in the suburbs. [Ii] Urban Strategies Task Force Report 5 . . ... Concentration of poverty and a sense of hopelessness generates increased violence and accelerates the loss of middle and upper income residents, ... There are increasing demands on local governments to address human service needs not currently being met. ... Lack of opportunities and training limit the resources available to low income residents to increase their ability to be self-sufficient. ... By choice or for economic reasons, more individuals are spending more or most of their lives in rental housing. Rental housing need not be viewed just as a buffer for owner-occupied, single family housing, but as a housing alternative where occupants are encouraged to value, take pride in and invest in their housing choice. The Solutions ... Families can provide the strong framework to enable people to become productive members of society. ... The future vitality of the Metropolitan area is dependent on maintaining strong, healthy and viable core cities, . ... Since poverty will not be eliminated, the goal should be to reduce the extent of poverty and mainstream poverty stricken individuals into society. ... Governments and organizations can only do a certain amount to address the characteristics and ramifications of urban decay. ... Increasing the supply of low income housing alone will not solve the problems of poverty, human service needs and urban decay. . iii] Urban Strategies Task Force Report 6 . I. SOCIAL NEEDS . PAGES 7-12 . ------------ . A. FAMILIES GOAL Communities should provide an environment that encourages family stability in order for its members to contribute as productive members of society. RECOMMENDATION COmmunitieS should emphasize helping families. They should take a broad-based approach that not only addresses the housing and resources needed to provide for families' physical needs, but one that encourages government to partner with religious, educational, non-profit institutions and community volunteers to help individuals participate fully in society. ROLE OF STATE GOVERNMENT * Address workplace issues such as family leave policies, day care, etc. that encourage family stability. . * Reform welfare laws so those receiving public assistance can return to work without losing health or day care benefits, * Reform welfare laws to encourage families to stay together to raise their children. * Educate youth on the economic problerm of single parenting. * Allocate resources to support the "assesSJrent center" approach to service delivery, where a family advocate coordinates services to families and where a nwnber of service providers are co-located in one setting. The family shoukl be targeted as the primary unit for service delivery, rather than focusing on the agency delivering the service, * Develop and promote a statewide, educational program for students and adults on settling conflicts without violence. . ~ Urban Strategies Task Force Report 7 -- ROLE OF REGIONAL AGENCIES - COUNTIES, METROPOLITAN COUNCIL . * Urge consolidation and streamlining of service delivery and benefits in communities/counties. * Support and actively participate in establishing human service councils that coordinate the work of several communities and agencies in addressing issues and service delivery problems. * Counties, through human service councils or other existing agencies, should identify at-risk families or persons in need of job training or education. Programs should be developed which close gaps in existing "welfare" benefits to help provide stable homes for raising children. ROLE OF CITIES/COMMUNITIES * Make services and resources accessible at the neighborhood level. * Use existing neighborhood-based groups to encourage informal problem solving and face- to-face working relationships in addressing issues. Although groups such as Neighborhood Watch or block clubs tend to develop around crime and safety-related issues, they can take on expanded roles in community problem solving. * Develop neighborhood resource centers where residents can gather, access resources, . receive counseling or get help with specific needs. Resource centers can be organized in religious institutions, community centers, storefronts or other location which works best for a neighborhood. * Incorporate public safety concerns into community development efforts, with emphasis on community policing or "Safe City" strategies. These strategies should be holistic and neighborhood-based which include residents, schools and organizations working in partuership with local governments to reduce crime. [IIi] Urban Strategies Task Force Report 8 . --- --------- - . B. COMMUNITY BUILDING GOAL Enable individuals to work with resource providers in crafting solutions to community problems and challenges. RECOMMENDATION E nahle members of communities and neighborhoods to be active players in building a sense of community and devising solutions to community problems and challenges. ROLE OF STATE GOVERNMENT * Provide resources to develop and disseminate descriptions of model community assets and models of successful community-building processes. ROLE OF REGIONAL AGENCIES - COUNTIES, METROPOLITAN COUNCIL . * Identify and promote model community assets and community-building processes found in the healthy communities. * Provide forums for exploring community-building processes and the exchange of ideas. * Promote the use of regional and local planning tools to facilitate the community-building process. * Highlight urban design practices which strengthen a sense of community. * Allow community processes which enable communities to employ individual solutions and develop community-building processes which meet their needs. * Reduce the maze of bureaucracy which impedes the effectiveness of local community revitalization programs that focus on community development. ROLE OF CITIES/COMMUNITIES * Identify community assets through a citizen participation process. . [Ii] Urban Strategies Task Force Report 9 * Determine strengths, weaknesses and voids in existing assets and build on and strengthen . them * Address problems and solutions as "community" challenges and fonn partuerships with community agencies and citizens. * Encourage the inclusion of community members impacted by a problem to aid in fonnulating solutions and facilitate connection between people at the neighborhood level. * Explore opportunities for co-location of social services within a community. * Confront issues of public safety and crime prevention. * Facilitate a process that enables the community to define standards to protect the interest of individual residents and the community as a whole (in areas of behavior, expectations of self-reliance, citizen involvement, etc.). Standards should also meet different lifestyle needs (in areas ofland use, housing, businesses, etc.) * Build community resources and services to meet the needs of specific populations whose needs are the greatest (elderly, youth, disabled) and of diverse populations. * Facilitate the implementation of a public relations program to build a community's image. . * Offer citizenship and problem solving training opportunities to members of the community. [Ii] Urban Strategies Task Force Report 10 . . C. DIVERSITY GOAL Recognize and build upon the strengths diversity brings to communities. RECOMMENDATION Strengthen the ability of communities to support diversity within their comnmnity. "Diversity" can refer to racial, cultural, age, ability or economic diversity. ROLE OF STATE GOVERNMENT * Develop and disseminate diversity training models that support open, diverse communities. * Provide resources to enhance diversity in communities. * Tailor social service delivery systems to comnmnity needs. . ROLE OF REGIONAL AGENCIES - COUNTIES, METROPOLITAN COUNCIL . Provide diversity data and trend analysis to communities. * Identify and promote models for integrating communities and support open, diverse communities. * Identify and disseminate region-wide information about the efforts communities take to strengthen or enhance diversity in their area. * Provide social services that support diverse populations. * Provide a forum for discussion and training on dealing with diversity in communities. ROLE OF CITIES/COMMUNITIES . Recognize and build awareness of diversity that exists within each comnmnity. . [Ii] Urban Strategies Task Force Report 11 * Develop and implement a coordinated, comprehensive plan for dealing with and providing . support for diversity within a community. Specifically: 1. Accept that cities have a primary role in promoting awareness and acceptance of racial, economic and cultural diversity. 2. Provide opportunities for diverse populations to be represented in community life. 3. Provide or promote diversity training opportunities for city officials, schools, the local business community, civic organizations, citizens-at-Iarge and neighborhood groups. 4. Discourage concentration of populations living in poverty within a community. 5. Identify and reduce regulatory barriers to achieve the goal of providing a place where diverse people can live, work and do business. 6. Identify trends in housing pattems and sales and encourage real estate and rental agents to market affirmatively in order to avoid patterns of racial and economic segregation. 7. Identify and address underlying concems of racism 8. Coordinate diversity efforts with other communities at the regional and sub-regional . level. 9. Identify and lobby for social service deli very systems which support and can be tailored to support local needs. [Iii] Urban Strategies Task Force Report 12 . . II. HOUSING & NEIGHBORHOOD . NEEDS PAGES 13-20 . -------...---.--- . D. HOUSING GOAL Increase the availability of housing opportunities affordable to low income people throughout the region in proximity to jobs, transportation and services. Public policy should recognize the need to provide decent, safe and sanitary housing for all income levels and the responsibility to maintain and improve the housing by the occupants. Policy should also recognize the need to provide assistance in obtaining access to such housing that is functional, sturdy and attractive. RECOMMENDATION create a climate and provide the tools whereby a range of housing choices are made available to people with limited resources throughout the region. ROLE OF STATE GOVERNMENT . * Provide a combination of incentives including property tax adjustments and financing mechanisms to build, improve and maintain affordable housing throughout the area. . Promote greater city-county-regional-state cooperation and interaction in providing affordable housing by establishing sharing programs which will create new affordable housing that is balanced between rental and owner-occupied units. * Assist in making economic development tools (TIF, IRBS) attractive for cities with affordable housing strategy elements in economic development plans. ROLE OF REGIONAL AGENCIES - COUNTIES, METROPOLITAN COUNCIL * Establish a regional housing choice counseling service. The service should work with all communities to locate suitable housing options for low and moderate income individuals and families. . [Ii] Urban Strategies Task Force Report 13 --- ---.- * The Metropolitan Council should evaluate the availability of affordable housing on a sub- . regional or cluster basis looking at both the cluster and regional needs. The Metropolitan Housing and Redevelopment Authority (lIRA) should playa more significant role in facilitating the availability of affordable housing in areas that currently have a shortage, as well as in the removal of sub-standard housing units in areas of concentrations of poverty. Many communities perceived as having higher value homes also have a substantial inventory of older less expensive homes. The Metropolitan HRA should evaluate a mechanism where it can purchase less expensive homes and make them available to qualified low income families. * The Metropolitan Council should work with local governments and housing interest groups to foster the efficient development of housing that reflects the unique geographic, political and societal conditions of suburban communities. * Develop a variety of models of non-concentrated, low income housing, with an emphasis on suburban locations which include the delivery of social services and access to jobs and transportation. Develop such models through partuerships of regional housing agencies, city officials, advocates for low income residents, foundations and local housing officials. * The Metropolitan Council should clearly define its role to include regional planning, issue identification, data collection and dissemination, technical assistance and coordination and facilitation of sub-regional government clusters. These clusters would cooperatively set goals and participate in joint planning and problem solving activities in areas of shared . concern. * Sub-regions (along with the Metropolitan Council) should develop sub-regional affordable housing strategies to provide practical, affordable housing opportunities on a sub-regional basis. * The Metropolitan Council should work with local governments and county housing and redevelopment authorities to facilitate the leveraging of private and public resources at all levels to implement local strategies and housing plans. * Govemment entities which utilize public funds for various economic development tools such as tax increment fmancing and industrial revenue bonds, should plan and implement strategies to create employment opportunities. The Metropolitan Council should assist in providing affordable housing for those to be employed. [Ii] Urban Strategies Task Force Report 14 . . The Metropolitan Council should recommend to the State of Minnesota that Star City . designation and state economic development assistance in the Metropolitan area should go to those cities which have integrated affordable housing elements of their economic development action plans. * The Metropolitan Council should assist the cities in working with the state and federal governments, public and private agencies, and academia and business in implementing neighborhood strategies to make city neighborhoods more attractive places to live and work. This should include pursuing new strategies for economic revitalization or removal of abandoned units, which makes the choice of remaining in neighborhoods attractive. * The Metropolitan Council should act as a facilitator in solving problems, eliminating barriers and implementing strategies rather than as an enforcer, setting targets and threatening retribution if targets are not met. * The Metropolitan Council should take a leadership role in identifying barriers to affordable housing and coordinate strategy planning and program implementation in an effort to eliminate or reduce barriers. >10 The Metropolitan Council should encourage public policy which allocates public resources fairly throughout the region -- all or a portion of tax dollars collected to provide a choice in affordable housing opportunities should be reserved for implementing sub-regional . affordable housing strategies. If these resources are not utilized on a sub-regional basis within a reasonable period of time, they would then revert to a regional pool. . The Metropolitan Council should develop incentives for cooperation between cities, counties, businesses and non-profit organizations. The Council should assist in identifying specific projects with achievable goals for collaboration in providing affordable housing, employment opportunities and transportation. >10 The Metropolitan Council should encourage leadership from the public and private sectors in identifying urban issues and searching for solutions. . The Metropolitan Council should offer a positive approach of "opting in" to a program to create affordable housing throughout the region on a sub-regional or "cluster" basis. The Metropolitan Council should offer staff assistance and technical support in this effort. A portion of any tax dollars collected in each sub-region should be reserved for plan implementation within that sub-region. If projects do not become a reality within a reasonable time frame those funds would "roll over" to the regional pool for redistribution. . [IIi] Urban Strategies Task Force Report 15 ~ ~~ - ------- ---------- ROLE OF CITIES/COMMUNITIES . * Cities and other regulatory agencies should be encouraged to minimize development costs in order to create qualified low income projects. * Housing policies should encourage the ties that enhance households' ability to solve their own problems and build civic infrastructure for a regional community. * Cities should encourage the creation of scattered-site, low income and affordable housing. Cities should not repeat past errors by building traditional large-scale low and moderate income housing projects which have a tendency to perpetuate the economic segregation of the poor. * Work with communities in their sub-region, with Metropolitan Council assistance, in developing a sub-regional affordable housing strategy to provide practical economic opportunities on a sub-regional basis, taking into account land use and "real estate economics. .. * When utilizing economic development tools such as Tax Increment Financing or Industrial Revenue Bonds to create employment opportunities, an affordable housing strategy element should also be implemented with state and regional assistance. * Consider jointly entering into agreements with county housing authorities to assist in . developing and implementing strategies and acting as the sub-regional levy authority to provide sub-regional wide resources to be combined with state and other resources, in providing sub-regional, affordable housing opportunities. [Ii] Urban Strategies Task Force Report 16 . . E. NEIGHBORHOOD REINVESTMENTIREVIT ALIZA nON GOAL Create neighborhoods which offer safe, healthy places to reside with services available to serve people of all ages. Cities must recognize that making neighborhoods workfor children and elderly make them work better for everyone and enhances their desirability as places to live. RECOMMENDATION A ddress neighborhood reinvest:Jrent/revitali7J1rion with a multi-faceted approach that considers the desires of neighborhood residents, neighborhood and surrounding land uses. size, density, transportation impacts and other relevant issues in detennining action steps. ROLE OF STATE GOVERNMENT * Increase the availability of affordable housing opportunities (both owner and rental properties). . * Promote greater city-county-regional-state cooperation and interaction in providing affordable housing. . Reduce the level of concentration of deteriorated and/or low income housing in areas of poverty within the Twin Cities. * Provide incentives for middle income families to invest in homes in neighborhoods with concentrations of poverty. * Provide a combination of incentives and financing mechanisms to remove and replace market-obsolete, decayed housing. * Repeal the state law that requires 1: 1 replacement of low income housing within the same city. * Re-examine options for tax relief for rental property owners in an effort to provide better quality affordable rental housing. . iii] Urban Strategies Task Force Report 17 ---------- * Develop mechanisms to maintain affordable rental rates in the suburbs by buffering them . from school tax levies which push rents too high for affordability. ROLE OF REGIONAL AGENCIES - COUNTIES, METROPOLITAN COUNCIL * Establish a regional housing choice counseling service. The service should work with all communities to locate suitable housing options for low and moderate income individuals and families. * Develop a variety of models for non-concentrated, low income housing. The models should emphasize suburban locations which include the delivery of social services and access to jobs and transportation. Such models should be developed through partuerships with regional housing agencies, city officials, advocates for low income people, foundations and local housing officials. * Support a policy of scattered site, low income and affordable housing in both central cities and suburbs in order to avoid the economic segregation that has occurred in the past with large scale subsidized housing projects. ROLE OF CITY/COMMUNITIES * City government should administer neighborhood revitalization programs using funding from state and regional sources. . L REVITALIZATION PLANNING POLICIES Neighborhoods in the Twin Cities vary in tenns of the amount of needed revitalization. Some neighborhoods or sections of neighborhoods may be so deteriorated that only a clearance and redevelopment effort is feasible. Other neighborhoods require targeted physical improvements, while still others need a combination of physical improvement and concentrated development of both human capital and organizational resources. The following priorities should be considered in planning any revitalization effort: a. Redevelop neighborhoods to provide for a mix of moderate income homeowners/renters. b. Provide adequate financial assistance, homeowner education and training to ensure that residents can manage their housing. c. Design homes characteristic of the neighborhood, or create a new, enhancing character for the neighborhood. (See Appendix I for Lyton Place) [Ii] Urban Strategies Task Force Report 18 . . d. Ensure that redeveloped neighborhoods have convenience services (laundromat, grocery and drug store) available. e. Ensure that redeveloped neighborhoods encourage community building by offering neighborhood focal points such as common recreation areas, meeting places or other options. f. Ensure that appropriate resources and services are available to assist residents in building the new comnmnity. IT. TARGET REVITALIZATION STRATEGIES - Selective ReluzbiliJation a. Improve the overall level of enforcement of residential property standards. b. Establish multi-year strategies for neighborhood revitalization and funding commitments to carry out the plans. c. Solve land use conflicts and other problems to enhance the quality and distinctive character of areas with moderate improvement needs. d. Support adequate maintenance where quality is strong. . e. Improve management and maintenance of smaller rental properties through landlord and tenant education and enforcement of standards. f. Ensure that appropriate resources and services are available to assist residents, including services, outreach and referral and support for neighborhood organizing to build the new community. g. Police, schools, civic groups, social agencies and families should work together to eliminate problems of illegal and disruptive behavior which are serious obstacles to neighborhood quality. h. Make changes to the housing supply through renovation, redevelopment or new construction which will contribute to a population balanced in terms of income, lifestyle and housing options. i Identify areas of incompatible land uses that detract from residential quality in neighborhoods and seek opportunities to resolve conflicts through acquisition, redevelopment and private efforts to strengthen buffers between residential and less compatible land uses. . iii] Urban Strategies Task Force Report 19 ----------- j. Take advantage of a slowing market-demand to reduce residential density in . neighborhoods where houses are located on 25- or 40-foot lots. Deteriorated housing where residential densities are too high should be removed selectively. Use building removal to resolve land use conflicts and to provide more side-yard space or off-street residential parking where needed. k. Examine the use of down-zoning in some single-family areas currently zoned for duplex and multi-family structures to discourage the further subdivision of existing dwellings. I. Provide public financial support for the development of marketable sites where needed and where it is feasible. Also, support development/redeveloprnent opportunities which exist with lot size, setback and other land uses regulations appropriate to higher-cost market potential; the services which will support such development should be provided. -- Support housing that compliments the existing supply by addressing unmet needs such as higher-cost houses that meet trade-up market expectations and create more opportunities for growing families to remain in the city. - Support housing construction that will solve affordability problems, particularly where the ownership structure or construction create opportunities for self-sufficiency which are not otherwise available. m. TARGET REVITALIZATION STRATEGIES. TotalRedevelopment . S ome neighborhoods may have very large concentrations of deteriorated housing, may be adjacent to an incompatible land use or be of a housing type that is not marketable to today's standards. The Revitalization Priorities noted in (I) above should be applied in areas where total clearance is warranted, just as in neighborhoods where less massive efforts are undertaken. This approach has been used in several communities in the Twin Cities. (See Appendix 1 for examples) [Ii] Urban Strategies Task Force Report 20 . -------- . III. PHYSICAL NEEDS . PAGES 21-26 . ------ --- ....-.- . F. EDUCATION AND TRAINING A primary variable cited for the growing income gap in the United States has been the level of education attainment. This has been, in part, due to the loss of well paying unskilled labor jobs to technology and intemational competition, with even basic job holding skills or abilities substantially lacking among those in poverty. This is exacerbated by the productivity gains that technology and intemational competition has given those with higher levels of education. The focus of raising people's skill level beyond poverty is not so much general education as specific job and living skills, together with business training. GOAL Focus educational and skill development efforts to retain adolescents in school and to encourage adults living in poverty to go back and complete their education. These efforts should instruct and promote stability and independent living. RECOMMENDATION Have both public and private training providers make existing and, where needed, newly . developed training relevant to the emerging job and labor markets. As a prevention measure, efforts should be made to retain students in general education programs, motivating them to seek additional skills training and education level necessary to get a "living wage job." General K-12 education should provide the necessary building blocks for present and future employment opportunities. ROLE OF STATE GOVERNMENT * Work with other metropolitan groups, such as the Greater Minneapolis Chamber of Commerce and the Metropolitan Council, in assuring that the educational process provides the necessary skills to help students land jobs. ROLE OF REGIONAL AGENCIES. COUNTIES, METROPOLITAN COUNCIL * Educate businesses of the ongoing training needs and availability particularly in the areas of jobs skills and diversity. * Promote implementation of AMM's policies on Neighborhood livability - Educational Opportunities (A7). (See Appendix 11) . [Ii] Urban Strategies Task Force Report 21 ----- ROLE OF CITES/COMMUNITIES . * Integrate and market skills programs to low income persons and to businesses needing skills improvements for its labor pool, particularly manufacturing and selected services businesses located or wanting to locate near pockets of poverty or provide jobs to such persons. * Integrate training with other social services through individually designed packages based on evaluated needs of each individual, emphasizing the responsibility of the individual to achieve success. The AMM should support a program to provide case managers or resource coordinators for people and families who need help. It should assess individual needs, connect individuals with appropriate government/community organizations and programs. and provide a means of establishing self-sufficiency goals and accountability. The program could expand to include transportation to work, health care, tutors and child care. . [Ii] Urban Strategies Task Force Report 22 . - . G. JOBS ThroUgh employment that pays at least a living wage, persons are able to fmd an avenue to a standard of living above poverty, as have so many before them. To depend solely on government support will result in a standard of living below the poverty level. There are, however, a range of impediments that stand in the way for many in obtaining such employment. Training and transportation address some of these access issues, as does the location of expanding job opportunities. GOAL Employment that pays a living wage in proximity to affordable housing should be generated through local and regional economic development ejfons. Also, the societal barriers to persons without the ability to make basic life choices to access those jobs should be reduced. RECOMMENDATION support regional efforts such as the Greater Minneapolis Chamber of Commerce and . Metropolitan Council to spur development of living wage jobs and make the region competitive intemationally. ROLE OF STATE GOVERNMENT * Make state resources available to foster economic development, job preservation and clean-up of polluted sites. (See Appendix III for AMM Policy discussion) ROLE OF REGIONAL AGENCIES. COUNTIES, METROPOLITAN COUNCIL . Develop and coordinate efforts to make commercial and industrial sites in the central and inner ring suburbs more competitive with those offered as "greenfield" sites in the developing communities. . Implement AMM's economic development policies ID-B. (See Appendix IV) . Use Tax Increment Financing and other methods to clean up polluted sites (with possible Superfund reimbursement) and eliminate redevelopment authority liability in acquired sites and qualify projects on job development criteria. . [IIi] Urban Strategies Task Force Report 23 - -----------. - ----.---- ---- ROLE OF CITIES/COMMUNITIES . * Focus local public safety protection and neighborhood efforts to ensure that businesses are not driven out or refuse to locate because of these issues. Also, pursue AMM policies on neighborhood livability (A7). (See Appendix 11) * Facilitate consideration of property reuse to address traditional neighborhood and wider preservation issues for jobs that employ and are paying a living wage. . Link and coordinate selected services, such as skills training, daycare and social services in planning such facilities. . [Ii] Urban Strategies Task Force Report 24 . - -- ------ . H. TRANSPORTATION GOAL Expand existing modes and develop new modes of transportation to bridge the gap between affordable housing, jobs, educational, shopping, medical and other opportunities for people in the Metropolitan area. Also, to decrease the reliance on the single passenger automobile as the major transponation provider which increases congestion and environmental problems. RECOMMENDATION A coordinated, inteffilodel transportation system must be developed and funded so everyone in the Metropolitan area will have reasonable access to diverse housing, jobs, educational, shopping, medical, social services and other opportunities throughout the area. This system should include an expanded bus system, van pooling, light rail transit, high speed bus, bicycle accommodations and reverse commuting. ROLE OF STATE GOVERNMENT . * State and federal funding sources should be made available to build and operate a total transportation system including highway and various transit modes. ROLE OF REGIONAL AGENCIES - COUNTIES, METROPOLITAN COUNCIL * Regional governments and counties must be involved in planning a coordinated, inteffilodel system that will adequately meet the needs of everyone in the region. Much planning has already been done and should fOffil the base upon which to build the final plan. * In addition to state and federal funding, regional sources should be made available. . The Metropolitan Council should take a leadership role in addressing the lack of public transportation in areas of the region. . [Ii] Urban Strategies Task Force Report 25 ---- -------- -------- ROLEOFCITIES~OMMUNITms . . Cities and the private sector must also be involved in the planning process of a coordinated, inteffilodel system . [Ii] Urban Strategies Task Force Report 26 . ------------ ------ . IV. FUNDING NEEDS . PAGES 27-28 . . I. FUNDING Funding for the programs which address the needs of the Metropolitan area described within this report is probably the most difficult issue to deal with politically. It is generally accepted that additional money is needed to provide new housing opportunities in suburban areas and to rehabilitate and revitalize the core and inner ring. However, there are a multitude of existing state/federal programs with massive funding that, if consolidated and re-directed, might provide a more effective delivery system and reduce the overall new money needs. In addition to the major area of housing, there are a number of recommended programs which help individuals locate housing, which encourage community building, provide job training, establish economic opportunities, create transit services, etc. These programs, which can help resolve deconcentration of poverty, require additional funding sources. Finally, three questions remain: (1) the type of funds (2) the source of the funds and (3) how broadly the funds should be administered. In this climate of multiple needs and finite resources, we must make choices that will provide the greatest benefits to the most people in order to resolve our critical problems. . GOAL To be able to provide a diverse range of housing throughout the Metropolitan area so individuals at all income levels have the opportunity to live in areas of their choice including the core cities, inner ring suburbs, outer ring suburbs or free-standing communities. RECOMMENDATION T 0 create a Metropolitan Housing and Redevelopment Fund to rehabilitate housing in deteriorating areas and to facilitate the creation of low income housing opportunities in the developing regions. The fund should include a variety of programs such as metropolitan-wide rental assistance voucher programs, a loan guarantee fund to leverage private money for home purchase, a reinvestment/rehabilitation program for salvageable housing in deteriorating neighborhoods and a development fund to construct suburban housing for lower income persons. . iii Urban Strategies Task Force Report 27 --.---- ROLE OF STATE GOVERNMENT . * Create a Metropolitan Housing and Redevelopment Fund totaling between $35-40 million per year. Preferably, funding should be derived from one or a combination of an income tax surcharge, payroll tax, deed tax, registry tax or some other non-property tax. * The fund distribution should contain three major elements: 1. A significant portion should remain or be distributed back to the sub-region in which it was collected to provide for implementation of local housing programs consistent with that sub-region's plans for development of new affordable housing or rehabilitation of existing low income housing within the context of an overall regional plan. 2. A significant portion should be allocated on a regional needs basis to alleviate the deterioration in the most severely distressed areas. 3. A smaller portion should be allocated regionally for non-housing programs such as community development, job training, housing location assistance, social program assistance, etc. to implement deconcentration of poverty. * Designate the programs to be created and the agency to oversee the administration of the programs. The designated agency should be (Met Council? MHFA? new?). The state should make a thorough assessment of all existing housing assistance programs to detertnine if there is duplication, administrative overlap and waste. Savings from program combination and streamlining should be diverted to the Metropolitan Housing and . Redevelopment Fund ROLE OF REGIONAL AGENCIES - COUNTIES, METROPOLITAN COUNCIL . The Metropolitan Council should produce a housing plan which identifies affordable housing needs on an area-wide basis using the criteria of income levels, transportation, jobs, support services, current land use, etc. At this step, political boundaries should not be considered. * The (?agency) should develop a strearn1ined process to administer the funds with the least amount of red tape and time lag. ROLE OF CITffiS/COMMUNITIES * To work with the Metropolitan Council, County HRAs and the (?agency) to implement programs as appropriate within each city/cluster/sub-region. * To work with the private sector loan institutions and developers to provide a range of housing. [Ii] Urban Strategies Task Force Report 28 . . V. APPENDIX . PAGES 29-34 . . APPENDIX I NEIGHBORHOOD REINVESTMENT/REVITALIZATION EXAMPLES Lyton Park Place, Saint Paul L yton Park Place consisted of the construction of21 new single family homes in the North End neighborhood of Saint Paul. This area was identified by the neighborhood residents who wanted the eight-block area cleared and replaced with a mix of uses. The original uses consisted of single family houses which were beyond functional use and had been converted to rental duplex units. All houses were on 25-foot lots. In addition, some housing units were mixed with auto-related industrial uses including a body shop and trucking facilities. Working with the City, the residents developed a Request For Proposals (RFP) which specified that the northern blocks closest to residential remain residential while the mixed residential/Industrial southern portion near the railroad become a light industrial area. The RFP also required potential developers to design housing that fit the neighborhood character with houses of similar massing and style details. Using Urban Revitalization Action Program (URAP) and other funding, the City acquired the . properties, relocated families and improved streets and substandard soil conditions. Habitat for Humanity, providing free labor, built eight of the houses at a substantial cost savings. The total development cost was $4,955,000, with the Saint Paul HRA and the City providing $3,610,000 (including the URAP funds). This project created a new neighborhood that blended with its surroundings. The houses were marketed at a price range of $60,000-75,000 and varied in size from two to four bedrooms. Purchasers' incomes varied from $15,000-60,000. Some of the purchasers lived in the area prior to revitalization qualified for the homes; many of the previous residents were renters and did not qualify for home ownership and were relocated to safe, clean housing elsewhere. In the end, the City was able to remove the blighted residential and industrial conditions and revitalize the neighborhood with new construction. This project affected a large area (eight blocks) and was able to provide momentum and enhance the surrounding community. Although the light industrial area has not yet been developed, the housing area has been successful. A house purchased for $62,000 three years ago recently sold at $82,000. . [Ii] Urban Strategies Task Force Report 29 ----..-- ------ ----- ---------- Sheffield Neighborhood Redevelopment. Columbia Heights . T he City of Columbia Heights is undertaking the redevelopment of a l4-block area which includes some 450 units of duplex and multi-family unit construction. Developed in the 1950s, the neighborhood's high density and concentration of rental units were having negative effects. The City examined a variety of options for the neighborhood, including clearance of one block of 20 duplexes, converting some duplexes to single family and examining potential conversion of some multi-family buildings to elderly/ownership options. The City is currently considering several proposals for the block of duplexes being cleared. The duplex buildings will be moved and re-used for housing in other communities. The proposals must use the land for single family detached housing, with about 20 houses, or half the previous density suggested. As with the Saint Paul example, this project required that an area be cleared which would have enough of an impact to revitalize the neighborhood. The Sheffield Neighborhood Redevelopment effort, however, includes several options which deal with a variety of high density buildings. This plan will retain the residential land use, although the block being cleared will have a reduction in density of approximately 50 percent. Richfield. Airport T he new Ford Town/Rich Acres neighborhoods of Richfield are imrrediately adjacent to the . Minneapolis/St. Paul International Airport. These neighborhoods experience significant noise from airport operations. At the same time, plans for possible expansion of the airport frequently included acquisition of these neighborhoods in future years. As a result, significant and evident neighborhood deterioration began to occur. Richfield, working with the Metropolitan Airports Commission (MAC) and the Federal Aviation Administration (FAA), began a process of property acquisition to pennit this residential area to be converted to airport-compatible uses which would be adjacent to the airport. Approximately 400 residential properties and one church are included within the area [Ii] Urban Strategies Task Force Report 30 . . APPENDIX II 1995 AMM NEIGHBORHOOD LIVABILITY POLICY . . 1..1 Urban Strategies Task Force Report 31 ---------- APPENDIX III . 1995 AMM POLLUTED SITES POLICY . 1..1 Urban Strategies Task Force Report 32 . . APPENDIX IV 1995 AMM ECONOMIC DEVELOPMENT POLICY . . 1.1 Urban Strategies Task Force Report 33 ---- ------- ------ ------ -------------- APPENDIX V . URBAN STRATEGIES TASK FORCE ROSTER T he following Metropolitan Govemance Task Force members actively participated in the development of this report. The Task Force conducted about 23 meetings, beginning September I, 1993 and ending October 26, 1994. CHAIR Jim Prosser, Richfield City Manager CO-CHAIR Charloue Shover, Bwnsville Councilmember MEMBERS Patricia A wada, Eagan Councilrnember Bill Barnhart, Minneapolis Government Relations Representative Bob Benke, New Brighton Mayor Marlt Bemhardson, Bloomington City Manager John Boland, AMM Legislative Consultant Jon E1am, Maple Grove City Administrator Mike Ericson. Watertown City Administrator Kevin Frazell, Cottage Grove Administrator Gordon Hughes, Edina Assistant Manager . Jim Hunn, Shorewood Administrator Marvin Johnson, Independence Mayor Charlie Meyer, St. Louis Park Manager Bruce Nawrocki. Columbia Heights Councilmember Dave Osberg. Hastings Administrator Gameth PelerSOn, St. Paul Planning Department Gene Ranieri, AMM Legislative Consultant Craig Rapp, Broo1dyn Park City Manager Doug Reeder, South St. Paul Administrator Joy Robb. Robbinsda1e Mayor Steve Sarkozy, Roseville City Manager Marlt Sather. White Bear Lake Manager Terry Schneider, Minnetonka Councilrnember Robert Sweeney, Shakopee Councilmember Bill Thompson, Coon Rapids Mayor Craig Waldron, Oakdale Administrator AMM STAFF Vem Peterson, Executive Director Roger Petenon, Legislative Affairs Director Cheryl Budewitz. Communications & Research Director [IIi] Urban Strategies Task Force Report 34 . -- ------------------------ . ' . VI. LEGISLATIVE RECOMMENDATIONS . PAGE 35 . . . . LEGISLATIVE RECOMMENDATIONS . . . I..] Urban Strategies Task Force Report 35 c:> ," ) J 0 ~~c~ ,,;.) .:> ....:;# ;; "''"} ~~ ~- ;'} -~ .~~<~ #f ~~~;) .~ -.:~- ~-" ~ , t.~ ::) " f? C~ " ~t~ ....-~ () - \... C'e0, (n '{ c' f'-~ C) (\ ON THE COVER OXYGEN PROVIDES L.IFE TO MOST I.IVING ORGANISMS ON EARTH. AT MWCC. IT'S ALSO AN INTEGRAL. PART OF' OUR EFFORT TO PROTECT THE PUB. L1C HEAL.TH AND ENVIRONMENT: OXYGEN PUMPED INTO WASTE- WATER AT OUR TREATMENT PLANTS PROVIDES L.lFE TO MICROORGANISMS THAT CON. SUME ORGANIC POLLUTANTS IN THE WATER. THE BIOI..OGICAI.. PROCESS MIRRORS THAT WHICH OCCURS IN THE NA.TURAL. ENVI- RONMENT. . . M wee 5 nine tmsteumer treatment planrs, mduding this one on ehe \tinnesoca Rit.!er in Shakopee, provide a t.'ital public senlice for Twin Cities residt:nts. At the Metmpllllran Waste CLlncrol C0mmis~ whm happens w the CLEAN WATER, ..,inn. succe:-;s is measured by whm we .!!tve hack watcr thev Lise ro HIGH STANDARDS to the communirv. wash Jishes. rake a Thm me~~ns clean water. The wastewater shower or Hush [he AND VITAL I,.\!e tre~l[ and release hack inm the Mi;sissippi wiler, That's unJer~ RESPONSIBILITIES River must be clean enou~h w meet srrier snmJable. bur it's envimnmenc:'d ..;r~Il1JarJs cmJ. most imporram. also .1 recognition of the 4uiec e{tkienc~' with pure ennu~h co rroreu the health of rhe peo, which NIWCC fulfills i" vItal human ,md . ple, t"i:;h dnd \\"iiJlife who JcrcnJ (m it. envirnnmenwl res!=,onsibilirics, '\'[use r~ork Jon '[ rhLnk mUl..:h ,lhour lr's a I..lemanJin~1 ncvcr-cnJinl!; joh. Much 1 ------.- \, \\ . ot the ~lWCC staff. '---L ANOKA COUNTY numbering 1,100, is on duty every hour of every I WAS H'=-;;- : da\- rrearing wastewater .J , COIJNTY , /.~ .J from homes, businesses and industries in the ; t"'" 1 COUNTY se\'enpcounry metro area. r:-~ "n__"" · ~'''"'m We process 300 million CARVER . I gallons of wastewater COUNTY I HENN[PIN COUNTY J 1 ~ : each day-enough to fill L CMOS.O · the Mettodome in 1-1/2 ROSE MOUNT . days-at our nine tech. L.--. HASTINGS no logically advanced r , . creatmem facilities. DAKOTA COUNTY r While outside pollu- -F tants and the volatility MWCC has nine rrearment plants throughout the metTo area._ THE WASTEWATER COLLECTION SYSTEM ot nature-the floods of 1993. tOt example- realize we can.r afford co rest on our laurels. AND TREATMENT sometimes place significanr strains on our sys. Because the public demands an ever cleaner PLANTS ARE THE rem, MWCC consistently meets increasingly environment, our regulators and legislators HEARTBEAT OF OUR srringent water, air and land qualiry regula~ continually pass tougher environmental scan. OPERATION, CONVEY~ tNG AND PROCESSING tions_ We. re proud of our record, and proud of dards and recogni:e ne\\" pollutants that we 300 Mll..l.lON GAL- the many awards we've received fmm r~.!ula[On. musr now measure and control. At the same LONS OF" WASTEWATER <lgencies and environmental ~'TOUrs. time, as a public a~enc\" we are under groWIng EVERY DAY, THAT"S ENOUGH TO FILL We've met these standards cllst.effectively. pressure to keep our S 15 2 million annual bud~ THE METROCOME IN ThWUf,.:h effICient management, qU<=lliry plan~ get fwm increasing significandy_ Essentially, 1-1/2. DAYS. ning and prudent financial performance, we're being asked to do more with limited MWCC's ratcs are almost 30 percenr lower per resources" hnusehold than those l)f other cnmparahh" In this l'ienmal rerOft, we'll tell you a few si:cJ cities. Recent MWCC whlllcsalc r<He of the thin1-!:' we".e Jone to maintain uur high incn.:ascs wen:~ less than <l third of rhe narion,,1 sr.1nJarJs, .md \\-h:lt we are doing to en.sure . ;1\.l.:ragt:. anJ \\'C lowered our ]994 wholesalt: that WI.: CllmmtlC w sern' rh~ Twin Ciries it:>. mrc w cities h\' ] ("'lercenr. t"t"f~ctivd~. ,I:' rl l~sil~le" \X\' takc pride in rhl..':"c ,14.:hic\"t.:l11cnrS, J,m 'W'e alsll j"'It)rl..' this rl..'rort hrinj.!>; tiS il little ,2 , . closer co our custntnt:'rs. As environmental r~sponsibilitid to a newly re:,rnlcturcJ Metfl I. ~xperts place incrc~\sim..: empha.sis nn pre\"f,~m. polit;]n CllunciL As nf Juh' I. 19Y4, the in.~ pollutiun hefore it ~nters wastewatcr sys. MWCC is known as Mcrrorolitan Council tClTIS, it hec\)lTIes c\'cn more essential tor W~lSt~W,l[er Services. an operanng function llf MWCC (0 communic.w,: anJ work with the the Metropolimn Count.:iL The move is people it servcs. The more you know about us, JesigneJ to srrcllmline g~H.ernment aoJ the better VllU c~lO unJersranJ your ,1Wn role in impmn: i.lCcounwbility_ Even .IS we look tor. keeping our water dean. warJ co m:w relationships. we wam to thank all Fin.dlv, it':; \\\In:h notLng ;I recent chan~c ,If the rast 0.-1WCC boarJ mem~t::rs for their in our mucture, Since 1969, MWCC has been contributions to our success. Although our administered by J. board of commissioners strucrure is changing, our mission still is pro. appointed by the :v1etropoliran Council. The viding efficiem and cost,eifective service to Metropolitan Reorganization Act of 1994 abol. the 105 communities in our service area. \1\VCC is t.:ommined to protecting (he public healrh ished ,he board and transferred all MWCC and ent'ironmc:nc fOr a!mO::i[ cwo mllllon rcsidGms. . ~~V '~ .-11 ~ . < ~S '":\. .:; G~ ~ ".-..",--. r =..:.:- - ;~"i.. - .< - - --... ~:::..lf:; _ -. ~. . ~ ~~ "- 3 \: .1: ". . MEETING QUALITY Th< M<rropoli<an caused massive floods along the Minnesota and STANDARDS Waste Control Com. other rivers. In some areas. the high waters mission is used to flooded wastewater treatment facilities and me~nng high standards, hut we never take allowed untreated sewage to enter rivers and them for gramecl. srrearns. Meeting suict environmental regulations Bu, ,ha, d.dn', happen here. Even with demands constant vigilance. A wide range of fiver flows several times the hiswrical average. vanables outside MWCC', comrol. from MWCC continued full operations and weather to environmental impacts ro agricul- remained in full compliance with its environ# rural and urban runoff, can compromise our meoml permit requirements. ability to consistently meet the vast numbers of We also performed well during me resr of water, air and other regulations that govern our the Year. Our planes achieved 99.8 percen' operations_ compliance with their effluent discharge per~ . Even the natural environment we're mirs in 1992 and 1993. Through me spring of pledged to protect can sometimes threaren our 1994, we ser an all-time MWCC record of 12 effons_ in ,he summer of 1993. record rainfall consecutive months of 100 percent compliance ar all planes. ......y The Minnesota Pollution Con- trol Agency recognized our achieve~ ment5 when it awarded certificates - .~ of commendation tu 10 of our 11 .. . .,-'~ .. ~ plams operating in ]993. Only 15 ----- - p(::rcent of 1,100 other wastewater treatment facilities across rhe srare recel\'ed the same award. ,.- ~ 1\'1WCC has also been recog~ ni:ed for irs en,'ironrnentally pro~ gressin~ work ,nth bios{)lids, the dI)", solid material renwveJ Jurine waste- warer treatment. Biosolids are used ..,.,..,- ,\lllft' [h.1n 2L\'-\.\....~~ l..lh te$[.~ are ClJruiUCIcJ c'l..h~.L.lr~;\l\\"CC. 14 . as soil amendments and conditlont:rs. Bios~)lids odor control and ha::- are also bumeJ--<:reming energy ro use at vur ardous air emissions. , tre~tmt:nt plants-then recycled as <l construc- MWCC is responding -_I' tion material or an ingreJient m NmraLime. <1 vigorously to these new p- soil conditioner. In 1991. MWCC's Nuttallme requirements. We also program was presented an Award of Excellence recognize that fulfilling from tht: Naoonal Environmenml Awards them consistently will Council. representing 28 national organi:a- not only require Im- ~.,,.<;;_~~~~?;3t~~:~'}~~i nons induJing the Sierra Club, cht:: Audubon provmg our treatment ~'~"',...-... '~,""". ''''i:"'._''.'.~o..t.~~ ~~ ":'7:.&-.~:.2;,:~~A'::"~"'~~~."::i~_~._ __ ~ ".... Society and the lzaak Walton League. proces.s. but also deve!. MWCC'j biosolids re0# oping new techniques and equipment that cling program is nadonally TOUGHER Perhaps the most aren't currently part of our standard operations. recogl'1l::ed. STANDARDS, constant trend in These improvements could cost millions of NEW wastewater treat. dollars at a time of fiscal restmint. . CHALLENGES ment is increasingly There are also concerns thar instruments stringent envlron- be developed to verify new environmental mental and health Standards. The five-vear srandards that are lower than our current ana~ operating perm" issued in 1993 by the Min- lyrical equipment is capable of measuring. nesora Pollution Control Agency to ;\-lWCC's Metro Plant-which treats 80 percent of the wastewater in the metro area and half the state's total-is the strictest in the plane's 55- METRO PLANT EFFLUENT OISCHARGE, 1983-1993 year hisrory. As part of the permit requirement, . 60 . <! ............. - - - - - - -........ -. - - - - -.. - -- - -...... "'p'!AMii!.ivii' rS~) the Metro Plant will develop a new sidestreaffi ~ ;: ~ 40 , . ~ a.~ process chat will lower the plant's phosphorus ~~i- . . . 20 ~:g discharge by up to 25 percent, Phosphurus is a . . 0 ~ - 83 84 85 86 87 88 89 90 91 92 93 naturally occurring element essential co most y..... forms of Life bue which in excessive amounts REGIONAL PLANTS EFFLUEN'T DISCHARGE, 1983-1993 lowers water quality. 60 . 5 ------------------------------piRMwU;eLis5) , . . 40 Besides met:tin,g tou.~her sranJJrds by , ~ a ~ . ~ . . 20 removmg polluwots In wastewater. MWCC . , c 0 . l[_.;' S 0 -. . 0 ,- . must also respond to the challen~e of a growing - . 83 84 85 86 87 88 89 90 91 92 93 range of m:w regulatory requiremenrs such as '0. S " " . THE WASTEWATEoR I BQ "-J I 1 THAT FLOWS INTO I ~~l\\'~ I MWCC TREATMENT Jl PLANTS IS 99.9 PER- I(~J_ I . I CENT WATER AND . . . , 6 . 0 CJI .. . i ONE~TENTH OF ONE WASUWllTt:JI 1$ COUIC'TEO "0'" ,. '4RI' IN PRUI...U....IIl. TIIU.T~!NT. '''Il o. .00 .000 rT' M SOUII(;Uo IIoICl.UOIMG 1I1ES11nM- SCItU"S R[MOVE n....'>! AND . ..0 :.. .. PERCENT SOLIDS. ""'L. 8USINEss.. IIIIIMISRV ""'0 so,..! 0(8RIs. WASTEW4TtJI TIf!N nows 0 0 ~ .:~.~ ~~~ 5Tllt:rTItUttOfl'. THAT'S THE EOUIVA- TKIIOUGH StTTLING '''NIlS WHERE 0 0 0 _00 .:o~oo' LENT OF A WHEEL- GIIIT AND LARGER SOLIDS liRE . 02 ~~~.. .'"0'''. ~ A'It >>> BARROW OF SAND IN ~~ :~-:=:._- A RESIDENTIAL SWIMMING POOL. C;k · "".T"..'.''''...,....~. Mrc;II08IES'I)alMII SL!IM[ ...ENT'''Wlt'CH M'CIf08Ul;ON- nlllT SPTLES TOTlt[IOT' J SUM[ lI'OUU'..."1"SAS'COO....O TOM 0.-''''''':5, ~ 'D."~.""D.,..~_. CIi 0 TOllICIIITRATIl:5- . I I ! FIlIAl,. SEOIMt:lffUIOtl TAMil.. St..uoc;EGOIESON TO I'1tOl:I!:SS- fOktu..H"RM'IIl.IIAC'TEIIIA,TH(t4 TlU:,UEOWAn:JI ,s "r:LUSltO ,~ WAn" fl.OWS TO THE HEn AEMOvr:OltrnJllCLUIIl WATl"R IS IIfTOTJot[WArthAn. $TO FOlt QIS/WtCTION. RE.LEAStDINTO.RUR'VI"RS. 50M[0I ntE.I'OSOL'C1S IIl'E.USoIlIU SLUDGtl AR[ I !0~ C0IIII8'I'I11:0 W''04 OTIoI[1I MoIlTE.II'''LSTO MAilE '[ItT'L- IUilt$"NaSOl~CONCl'T'Ofo_ EllS. OTN(II' IIOSOl.IClSAIIlt ~..!_~.~ tI"nINCIN["ATEClANO IIEOUCtO TO ASIl~ Till ASI1 ISTIl[I'II1[CYCUD'OJluS[ IlllCON$TJlU!;TH)N MAUII._ WAUli' IS II'(MO\'lD '"0M SLUDltt w.TN AU AIIlIlTI4EHUTRAL,M[ SUlIlGo[ DlWAl't:1I111G [QUI_tNT. SCNLAOOITIV[. PREVENTI NG To meer increasingly tion in d';e first r1ace. rmher rhan rr~'ing ro POLLUTION, strict regularory cnorml ir after it's produced. NOT JUST srandarJs. waste~ MWCC', !nl.lu~trial W,l.'ite Di\'islOn TREATING IT water treatment ex~ alre,lJr rh1Y:- a CrItic,ll TI'k' in rn:venrmg poilu- . perts recognize that mms from enrermg rhe MWCC system. Tht'" simrl~' impro\"ing treatment processes won't he di'\"i:,illll (l1l111ltllrs film: rh.In 8;0 IOdusuial di~- ennuQh. It m.lke- tnlm: S4..~se to prevenr poilu- charger:;;, including fl.'gubr industry ;l~ well as 6 . liquld wasre haul~rs ,md l :) ~'.~ .. --'- .... \. ~~.:o -;.'-1.';" contaminated grounJ\\'<1~ ~. ... '0:,,,-:. t1I"l ... ::1:.... ~~; . r r .....7,.. rer sites. Since permit- - jJ j .. .... .' ..t ....'..", ting of indus cries wa~ - ...- - 1:.... ,.. started [n 1981, rhe - , -=1 heavy m~rals JischargeJ , into local sewers has decreased bv S 1 rer~ - ~ cent-a major factor in improving water quality - and rhe MWCC's abilm' II' , --- 1:0 reuse or recycle bio~ solids. For rhe past tWo . years, the division has increased its focus on / pollution prevention by Our sophisricQui treat~ developing a program funded in pan by a grant rhe runoff of aircrair deicing fluid rhat falls on mem plants are 5 caff~d by from the U.S. Environmental Protection runways and Hows intO the Minnesota River. professionals ~ ';';'ours per da".', 365 da-:.'s pr::r :..ear. Agency. MWCC staff are trained to recognize By accepting: the runoff at our Metro Plane. we and help companies implement pollution [:Ire. helped reduce the adverse impact on the river. vention opportunities. That might mean MWCC is also increasing efforts to edu~ Lmproving procedures for handling toxic mate, care che public about nonpoint source pollu~ ria is. changes in manufacturing processes or tion. l)r pollution thar cannor be craced co a iubstitutions of marenals used in slIch processes. single source-. Nnnpoint pollurams come from Many businesses \VelcOme poUunon prevention farm and b1\\'o fercili:ers. salts from \vimer road suggestions, which can lower hazardous waSte creatment. I.::onstruction sites and inadequately treatmenc and cleanup costs. prmecred hmdfills. .A four~year .study of non. Among the [ndusrrial Waste Division's paine source pollution in the Minnesn[;] River pollution prevention inlcimives are efforts to valley reveaied that nunpoint poilutlon musr reduce the Jisch.lrge of mercu~' from laboraco~ be si,gnificl.lnrly re~uced co improve ,lrea water . ries and industry. We also worked with the qualiry. Metropolitan Airports Commission co control 7 . . MWCC's largest tunneling project, the Minneapolis East lmercepwr. was completed in 1992. The tunnel is six miles long, lOco 12 feer in diameter, and up to 100 feet deep. IMPROVING TOOLS The Metropolitan Deparnnenr is <11so hu::,y pian nine l)T work in.!.:: AND SYSTEMS Waste Control Com- on up to 30 major construcrion projects at any mission must contln~ one rime_ In the past tWO years. we completed ually fulfill growing demands. To meet the projects that adJed much#needed caracir~' w net:ds of the 14,000 ne\\" homes added each our Empire, Blue Lake. Cottage Grove. Seneca year to its sewer system. as well as those of and Sri(Jwmer plants. existing customers in 105 communities, Besides adding capClciry, many of thest' MWCC ;.ldds or replaces an ;werage of eight to rrojecrs also conrrihure rn hener rerformance. 1O mIles ,,{ sewet ripe annually_ The MWCC For ~xamrlt::. rhe Srillw<lrer explnsinn <ll~l) system, which included aht)U[ 350 miles of pipe aJdel.{ new ulrmvioler (UV) dismfectlon el.luir' . ,,,,hen MWCC wa~ cre:neJ in 1969, now totals ment, rerlar.::in~ the (lId rroces:; in \\-hich chl~). ;;0 miles. rine was aJded ru \\',l...rt'warer. rhen remo\'ed. MWCC'.... Enl!inecring amI C(lnsrrucritln .Jllrin.!.:: rr~;lrmenr. The neW s~....rt::m. which 8 . J~stroys harmful hactt;:ria and llth~r organisms years, we have reJuced the munht;:r nf rlam:-; in wastewater as it r,lsses through a bank of from 33 (0 nine. MWCC's most recem dl)sin~s UV lights, is more compatible with the ,lqu(]tic included Anok(] i.1nJ Bayporr. We al:~ll huilr environment anJ increases siJ.fery, since plane new pipdines to CllO\'CV wastewater from these:: \)rerarors no lon!:!cr are handling: ur storing: sites to more efficit:nc plants. MWCC :.-hared porenrially hazardous chemicals. some of the COStS l1f these rrojects with the MWCC'S SEWAGE The Seneca rwjec[ up.!!tJded its solid.s cities in which [he::" were huilt hv com"'inim: COLLECTION SYSTEM SPREADS ouT OVER Jewlltcnng system, installing J :ira[e-\Jf~the~an: tht:m with city projc(.':[S 10 the same: con:itru(.':~ THE SEVEN-COUNTY centrifuge system that spins wastewater at high tion areas-which also minimi:t:u disruption to METROPOLITAN AREA speeds to separate solids from liquids. This pro~ ,he public. UKE THE VEINS AND ARTERIES IN YOUR duces much drier solids. reduces odors and low. BODY. PU.CED IN A o:ers incineration COSts. DECREASING MWCC is also near. SINGLE LINE. THE MWCC also tnscalled fine-bubble aeranon SEWER ing completion of a SSO-MILE SYSTEM systems at ail its plants. The aeration process is WOULD STRETCH . OVERFLOWS joint program to FROM THE TwiN critical to wastewater treatment, adding oxy~ reduce combined CITIES TO ST. lOUIS, gen to help natural microorganisms better sewer overt1ow. Most of the area's rain and MISSOURI. digest polluranr:s. Besides being more effective, snow~melr runoff is conveyed in separate ~ipes_ [he new fine~bubble 5~'Stem has reduced [he But older pipes in Minneapolis, St. Paul and ~v1WCC's electrical energy requirements by 30 South St. Paul earn' borh surface water runoff percent. and sewage to our :VleEro Plam. If the runolf is MWCC also seeks to be more cost~effective (00 high-such as after a major rainstonn-the by closing ineffiCIent plants. In [he lase 25 overt low is diverted into separate pipes which lead direcdy co [he Mississippi. In 1984. engl~ .\I\VCC trades personnel are cri~ical t() mczinralning the neers estimareJ rhm almost r.lve billi~m gallons JlfCncy'S nine plants and j5C~m.lle inrercepmT sewer S)'Stem. of untreated sewage tlowed tnra the river each year through combined sewer overtlows. To solve the rroblern. with financial :illp~ pOrt from the Lqislature, :V1WCC and the rhret: cities embarked on a 10.year ac;celerareJ program to builJ new pipes for seW<lg:e while . keeping the olJ [:'ipes for storm wara onh-. After eight years of construct inn, tht: rrnjecr is nearly complere. resulrin!.! in ,10 80 pt:rCl:"nt 9 n . . dror in combined sewer runoff and a drama[ic the mistakes that were occasionall~' mi:1Je when I rise in the water quality of the Mississippi. lab results were entered manually into records. I INCREASING Pipelines and tTeat~ PLANNING FOR While we stay bus~' I ! COM PUTER ment plants aTen't THE FUTURE keeping up with the Hi~h~cech comp1l[CT.\ aTc CAPAS I LlTI ES the only tools criti~ many demands of rhe hea" of MI"i'CC, cal in achieving the present. we're also looking to the future. sorfus[l,.::zt~dfif)tL. metcnng sys[cm-a natIOnal MWCC's mission. Computers play an essential lr', cnncal that we plan ahead carefully and model. role in almost every facet of our operations, systematically so that our increasingl~' precious from Jab analysis to resources can be applied most efficiently to purchasing to plant future needs. maintenance. That's why strategic planning has become Computers have such an essential tool for MWCC. Utilizing greatly enhanced pro- strategic planning processes, staff are analyzing ductivity and quality a wide range of issues affecting our ability to aI the MWCC. The serve effectively in the future, including the new mainframe we role of technology, capital improvements and Installed in 1993 is how to balance stricter standards with public six times faster than demands to control costs. its predecessor. At To thaI end. an MWCC stud," is looking tne Metro Plant. 50 ~'ears into the future to determine whether readings from labo~ existing treatment facilities should be expanded rarory equipment or new facilities huilt to meet the region's are completed with, wastewater treatment needs. Questions like out human inter, these are essential to the long:~ran~e health of venrion; 70 percent our area. In the future. as in the past. commu~ of MWCC lab daw nity input will he a \'Ital comronent of are reported elec~ MWCC planning effortS. tronically, saving paper and copying COSts. A computer- i::ca error~dctection system has reduced : 10 I I I . .\1\1;'CC is mOl'ing wu.'ard ~l mana~e. menr st)'!e d1at relies heat'ily on collabo. ratIOn and consl!rtSus: agency ~mplo;"~es clre pla)'mg a significam roie :n shaping rhe nett.' '.l.'Ork environmem. . To help our 1.100 emplovees care effectively they want more SERVING PEOPLE for our region's water. the Metropolitan Waste input into decision~ Control Commission believes it's important to making, are playing a significant role in shap- ..:are for their needs as welL M\VCC wants to ing that vision. provide a supportive work ennronment that Promoting cultural diversity is an agency helps our people al\\'a\'5 00 their best, offers fair goaL The ethnic and cultural makeup of the wages and career opportunities, and protects Twin Cities is changing, and :\t(WCC is com. other needs induJin~ personai safety, cultural mitted ro a workforce that mirrors and respects Jiversity, and mental health. this Jiversity. Throu~h training anJ special Working (()l..:ether effecti....-eiy is especially events, we\..e made progress, hue more tleeJs (0 lmpom:mt at a (ime in which \\'e'll be askeJ co ~e Jone. T u helr, I.\'e men,:eJ our e4ual oppnr. Jo more \vith limited resources. Tp help, runifY and diversity management areas wirh ~iWCC is moving col.',,-ard a managemt:nt srylt: uur Human Resllurces Department, The re:;ULt that relies less nn hierarchy dnd more nn col~ is an ()r~an(:atilH1 Detter anle m promote cul- lannration and .:unsensus. We're now in (he rural Jiversity llrrorcunities i:lnd to \U,linsrrcam rrocess of JcterminmQ ~m t)q~ant:;}tion<ll '\.'lSilH1 rrincirles l)t' equal opportunity in all Human t,l heir us meet the requirements \)t' rhl: t'ururl:. RCsilufces funcriilns. . \lWCC emr1oYL'L'S, wh,) tell us In SUf\'cYS [hat MWCC is <'::'llnmitteJ rl) a s<lfe w(lrkpb~e_ 11 . By improving safety conditions and employee We're concerned a~()ur our employees' work h..1.oirs, workdi:lYs lost" to nn-the-job illness emotional. rsychologlCal and family health, and accidents fell from 1,431 in 1991 (0 1,021 roo. For five years, our Employee Assistance In 1992 and 662 in 1993, Our dal's lllst per mil- Program has rrovided rrofessional. confidential lion hours worked are 289. far below the help (0 employees and their families_ Through national industry average of 652. And our Secllnd Responders. trained MWCC employ- workers' compensarion costs dropped from an ees help co-workers with a varlery of profes- estimated S8i5,OOO in 1992 to an estimated sional and personal issues. Our employees also THE AVERAGE TWIN CITIES HOUSEHOLD $495,000 in 1993_ To encourage better person- sparked a shared leave program for employees PAYS 2.8 PERCENT al health. we offer to assess health risks such as to "donate" their own \"acation or annual leave LESS FOR WASTE- body fat and cholesterol. One-fourth of our to employees facing catastrophic personal or WATER SERVICE THAN employees have participated in these voluntary family illnesses_ While being beneficial to THOSE IN COMPARA- BLY SIZED CITIES assessments and reduced their health risks employees, ,hese and other programs also help . NATIONWIDE" enough to save the MWCC an estimated the agency oyerall to improve productivity and 530.000 a year_ reduce costs and lost time off. . , -- , --<(' ) ,,' '~ ~' -- Ll. -.... J . ;. /j .....~~ ~ --</ , 0-- . ':-~. ~ '- /' ,- - -~ Puhh- dlu:aUflll ha..~ hccomc increa.~jn~:'o' importam If) hdp Tl1t(?pa~l'rs and .~tl.u1.'1llS lfItdr..'fs[and fh~' imrlHTtam u'OTk undcr wa:'o. ar M\t'CC 12 I I I . I I BUILDING The concmueJ sue, Apple," OUf e-nvirunmenral solu[lons will ab\l , PUBLIC (:e~s llf MWCC <1lso be part of a series co he ;'lireJ un cahle TV's I I I AWARENESS depend, on how CNBC and the Disc",.ety Channel. I welt we cummunl~ MWCC is ~s~ciully excited about a pm~ ! C,He with the people we :ierve. Thar's why we posed eJucmion progmffi through which 5ci~ i sponsor a number uf publicatiuns imJ events ence studems, With l)Uf guidance and r~ource ! designed co foster public suppurt anJ unJer, help, would participate in projects ro Jecrease standing of MWCC', work. nonpoinr source pollution co the Minnt:soc<l -- We're rrohabh' best known hv the decteJ River. Educational insrirUClons ,mJ :~ruJcn[s M\VCC kn()<<:.'i ~hilJ.Ten afe the future. ! officials and city start in the 105 communities have always been among our most enthusiastic in our system. Besides talking regularly with supporters. To demonstrate our concern for these officials, MWCC spunsors formal mee[~ schools, our Metro Plant has maintained a spe- ings at which we discuss with them our annual cial menroring relarionship with Dayrons Bluff budget and financial overview for the coming Elemenraty School in Sr. Paul-from helping year. We also send them a quarterly newsletter prod ue e the school . called The Unk. which presents MWCC news newspaper to conduct~ and issues. ing a school drive for MWCC IS less well known by individual children's cold-weather households-most likety because we directly clothes co sponsoring bill our client cities. which then pass on the an annual "Career charges co homeowners. To reach the public, Day" expo, we employ an educatIOn effort that includes W ~ also gi ve back tours of our plants, classroom visits, a speakers CO our communities in bureau and exhibits at the Science Museum of or her ways. For exam- :Vlinnesota and the Minnesota Zoo. Our exhib- pie. in 1993 MWCC it at the 1993 State Fair femured a 200-gallon employees donated aquarium containing treated wastewater from over 530,000 Juring our Metro Plant and stocked with vqn6us the annu<ll charitable -.,.-. .~ - native Mississippi River fish. campaign for non profi t ..............- ....... t.-. - To reach a wider auJience, we've pro- social service groups_ ,JuceJ several shurt videos on vanous aspecrs uf An annual "Career Day" ,IC Da:-mm:s Blurf E:cmcntar:' ::)cho()( in S[. Paul IS one U'dy '\'l\'V"'CC ,zit:c.s ~c:.ck [() [he \jur work and have been featured on the ;1\vard. local (OmmUt1lry. . winnm.g science education rrogram "NI..'wton's 13 1\ ." . RESPONSIBLE The Metropolitan bonds. It also executed SSO million in loan STEWARDSHIP \V'<lste Control Com, agreements with the Minnesma Public Facili~ mission faces many ties A.uthority: these loans offer im:erest rates 1 pressures in lle\'elllpin~ and imrlementing Its to 1_5 percent lower than general o'hligation buJgcr-mcreasmgh- strict em-ironment<ll reg- sewer bonds. AL~ MWCC TREAT~ ulmlll11s, elimination of federal rrograms that To reduce the \'anability of its annual MENT PLANTS COM- used to pay ur to 90 percent of capit;-ll costS charges to communities, MWCC initiated a BINED ACHIEVED and rising population demands. srudy of its bIlling system in 1993. \X:e also 99.8 PERCENT COM- PLIANCE WITH THEIR Desrire rhese demands. MWCC managed changed the Kay we carry fixed assets on our EFFLUENT DISCHARGE lO keer a lid on rapidly rtsing COSts: Its 1993 books, Where entire plants were once listed as PERMITS IN 1992 rate increase was 4,8 percent. less than a third ass-ets, now smaller plant components-like AND 1993. IN THE 12.MONTH PERIOD of the national average. and its 1994 increase generarotS, pipes or pumrs-are shown on our BEGINNING APRIL I, was just 2.6 percent. books. This method makes it easier to track . 1993, WE ACHIEVED Controlling COStS not only requires effi. main[enance and replacement costs. helping us 100 PERCENT COMp cient treatment operations, but careful, pru. realize savings in time and money_ PLlANCE WITH THOSE STANDARDS-A NEW dent financial management. In 1993. for With more staff rime available for risk MWCC RECORD. example, MWCC saved about $7 million in management analysis, MWCC starred self. present ,-'alue \)y refinancing S 135 million in insuring its workers' compensation claIms in 1992 - 1993 OPERATING REVENUE I IN THOUSANOS OF DOLLARS 1992 1992 1993 1993 BUDGET ACTUAL BUDGET ACTUAL (AMENDED) (AMENDED) SEWER SERVICE CHARGES $116.223 $116.210 $123.575 $123,412 SERVICE AVAIl.ABI~ITY CHARGE 18,952 18,635 13.836 12,015 INDUSTRIAL STRENGTH CHARGE 6.905 7,877 7,635 8,617 INVESTMENT EARNINGS 780 537 550 378 OTHER 75 180 75 115 REVOLVING FUND TRANSFER (PAST ASH) 1,883 1.883 1,500 1.500 TRANSFER FROM RESERVE 2.000 0 0 0 . TOTAL REVENUE $146.818 $145.322 $147.171 $146.037 14 I . 1993, r~JLJcing brukerage fees. AnJ Jesplce the s(r~ins on inSUfl crs' reserves caused by natural Jis~ aH~rs-like [he 1993 tlooJ- MWCC was able !:lJ n~gotiate c.asualcy ,mJ proper[~' CDvera!:!:e i th<:lt delivered the same or becrer coverages JC the S<lme ur ben:er price:::;. For its prudent financial management, MWCC received [he national Distinguished Budl get Presentation Award in 1992 and 1993. We also received the . Certificate of Achievement for cmptoyee5 monlCDT d1.e CO/I Excellence in Financial Reporting in 1992. work. however, is the maintenance of MWCC's /ectZon and cre:;trm~nt of 300 These awards. voted on by Qur peers, are sign if. T riple.A bond rating. million gallons of u'asre- water each da.: . icant. The greatest cesrimony to our financial I 1992 - 1993 OPERATING EXPENSES IN THOUSANDS OF DOUARS 1992 1992 1993 1993 8UOGE:T ACTUAl.. BUDGE:T ACTUAL (AMENDED) (AMENDED) OPERATIONS, MAINTENANCE at ADMINISTRATIVE 5 89,566 $85,316 5 93.144 $ 92,242 DEBT SERVICE 51.800 51,109 49.533 49,639 INSURANCE 3.069 Z,S46 2.994 2,656 RESERVE CONTINGENCY 500 500 0 0 PAST ASH 1,883 1,883 1,500 1,500 TOTAL EXPgNSgS 5146.818 $141,954 5147,171 $146,037 . IS " '.:.. i \'l" i _!, I;: ';L II, . oil. paint thinner and other sol\'ents. can be refined and used again. Auwrnobile sen"ice sm. [ions may take used mmor oil. Some cnumies ha\-e designated sites for ha:ardous waste. while others have collection dan for residents: please cali your cDumy for more mformarion. Each of us can also protect our environ- ment by conser;:ing Water at home and work. These suggestions can S3\'e Water and money. . Turn off rhe rap while brushmg reerh or shaving. . Fix leaky wilers and faucets, OUT goal is clean wa.ter, and )'ou can help us achieve it. . Install a low-tlow ,hower head. Ir can . cur by half rhe 35 gallons of warer used WHAT You CAN Do The Metropoliran during a five.minuce shower. Was,e Control Com- . Place a filled. plamc comainer in rhe mission has an essential role co play in keeping tank of your wiler. It can reduce the five our water clean and protecting the environ~ to seven gallons of water used With each rnent. So do the people we serve. tlush. The average household contains between . Wash your car with a sponge and bucker. thret: ~nJ 10 gallons of marerials ha;:ardou~ to This methol.l llS~~ JUSt 15 gallons of human health or (he environment. If not w;:uei, washing with a hose can use up to stored c.lTefull~' and disposed of properly, these 1 jO gallons. mmerial:--such as motor oil, brake fluid. paint, You can also help h. learning more anout nail polish or ferrili:ers-can poison our water. W;)$(ewater treatment anJ sharin~ the informa~ unfortum1tely, this already happens roo often. rion with others. MWCC, Office of Commu- as households are responsible for a subsramial nic<1rions has hrochure:;. pamphletS and other portion nf th~ (Oxic polluranrs entering the information to get \"\.)ll smrted. We also have a W:lstew:trcr system. sr~<lkers hureau for ar(',l. SChllUis and civic For more inf(mllo,ltioo about the proper Jis~ groups; plc<lse call1l:' at :>L2129. . ros<ll of h\lllX'hoIJ ha:'1rdolls liljuiJ W;lstC, call MWCC at 77:-7008. Rccyc1in~ may also he an i..'(fCCTI\.L' ;m:-;\\"l.'r; :<.nllll.,' m;1ft,.'ri;-ll:-.. such ;IS tnoh)r 16 THE METROPOLITAN COUNCIL IS "WORKING FOR THE REGION~ PLANNING FOR THE FUTURE... COUNCIL MEMBERS AND T1iEIR DISTRICTS ARE: OOTTIE RIETOW. CHAIR; ROGER SCHERER, 1; BILL SCHREIBER, 2; MARY H. SMITH. 3; JULIUS C. SMITH, 4: VACANT. 5; MARTHA M. HEAD, 6; BARBARA BUTTS WILLIAMS. 7; CAROL A. KUMMER, 8: DAVID HARTLEY. 9; PATRICK C. LEUNG, 10: ESTHER NEWCOME, 11: E. CRAIG MORRIS, 12; DIANE Z. l OEOE) WOLFSON. 13; STEPHEN B. WEl.LINGTON. JR.. 14; KEVIN HOWE. 15: TERRY FLOWER~ 16. METROPOLITAN COUNCIL GENERAL OFFICES: (612) 291.6359. - ~"') '~ C> ,? -.5!J ~ ) , ) ~~c,j ~ -.:> .:) V ~ ~ t:' <'() mt) " . t ~ t.~~ {1e\S ~n {''i 0 " (') , 0 (, f, OVER ANOKA APPLE VALLEY ARDEN HILLS OKLYN CENTER BROOKLYN PARK BURN U? PINES COLUMBIA HEI APID N PRAIRIE EDI X EST LAKE TOWN A E - 0 HOPKIN v ILLE LA L XIN T N LILY ALE L1N LAKES LITTLE TOMEDI MAPLE GROVE MAPLE PLAIN MAPLEWOOD MEDICINE LAKE MEDINA MEND HT LI NKA BEA H MINNETRI TA MOUND M UND EW BRIGHTON NEW HOPE NEWPORT NORTH OAKS NORTH S1. PAUL OAKDALE OAK PARK HEIGHT NO OSSEO PLYMOUTH PRIOR LAKE RAMSEY RICHFIELD ROBBINSDALE ROSEMOUNT ROSEVILLE NTHONY S1. BONIFACIUS S1. LOUIS PARK S1. PAUL S1. PAUL PARK SAVAGE SHAKOPEE SHORE- SHOREWOOD SOUTH S1. PAUL SPRING LAKE PARK SPRING PARK STILLWATER STILLWATE NSHIP T I H VI RIA WA NI WAYZATA WE EBEA WHITE BEAR TOWNSHIP WILLERNIE WOODBURY ANDOVER ANOKA APPLE VALLEY ARDEN ORT BIRCHWOOD BLAINE BLOOMINGTON BROOKLYN CENTER BROOKLYN PARK BURNSVILt ERVILLE CHAMPLIN CHANHASSEN CHASKA CIRCLE PINES COLUMBIA HEIGHTS COON RAPIDS AGE GROVE CRYSTAL DEEPHAVEN EAGAN EDEN PRAIRIE EDINA EMPIRE TOWNSHIP EXCELSIOR ON HEIGHTS FARMINGTON FOREST LAKE FOREST LAKE TOWNSHIP FRIDLEY Gj':M LAKE GOLDEN EY GREENFIELD GREENWOOD HASTINGS HILLTOP HOPKINS HUGO INDEPENDENCE INVER VE HEIGHTS LAKE ELMO LAKETOWN TOWNSHIP LAKEVILLE LANDFALL LAUDERDALE LEXINGTON ALE L1NO LAKES LITTLE CANADA LONG LAKE MAHTOMEDI MAPLE GROVE MAPLE PLAIN MABLE- D MEDICINE LAKE MEDINA MENDOTA MENDOTA HEIGHTS MINNEAPOLIS MINNETONKA.GIIN~ NKA BEACH MINNETRISTA MOUND MOUNDS VIEW NEW BRIGHTON NEW HOPE NEWPORT H OAKS NORTH S1. PAUL OAKDALE OAK PARK HEIGHTS ORONO OSSEO PLYMOUTH PRIOR LAKE EY RICHFIELD ROBBINSDALE ROSEMOUNT ROSEVILLE S1. ANTHONY S1. BONIFACIUS S1. LOUIS S1. PAUL ST. PAUL PARK SAVAGE SHAKOPEE SHOREVIEW SHOREWOOD SOUTH ST. PAUL j LAKE PARK SPRING PARK STILLWATER STILLWATER TOWNSHIP TONKA BAY VADNAIS HEIGHTS RIA WACONIA WAYZATA WEST ST PAUL WHITE BEAR LAKE WHITE BEAR TOWNSHIP WILLERNIE DBURY ANDOVER ANOKA APPLE VALLEY ARDEN HILLS BAYPORT BIRCHWOOD BLAINE BLOOM- ON BROOKLYN CENTER BROOKLYN PARK BURNSVILLE CENTERVILLE CHAMPLIN CHANH~SEN KA CIRCLE PINES COLUMBIA HEIGHTS COON RAPIDS COTTAGE GROVE CRYSTAL DEEPHAVEN N EDEN PRAIRIE EDINA EMPIRE TOWNSHIP EXCELSIOR FALCON HEIGHTS FARMINGTON FOR- A . SHIP FRIDLEY GEM LAKE GOLDEN VALLEY GREENFIELD GREENWOOD , - IN HUGO INDEPENDENCE INVER GROVE HEIGHTS LAKE ELMO LAKETOWN S . .., . . LL LAUDERDALE LEXINGTON L1LYDALE L1NO LAKES LITTLE CANADA L , .. . , E GROVE MAPLE PLAIN MAPLEWOOD MEDICINE LAKE MEDINA MENDO- .E .. . EAPOLlS MINNETONKA MINNETONKA BEACH MINNETRISTA MOUND D -,. . . . NEW HOPE NEWPORT NORTH OAKS NORTH ST PAUL OAKDALEt>AK H .. <II ... o PLYMOUTH PRIOR LAKE RAMSEY RICHFIELD ROBBINSDALE ROSE- T . ., NY S1. BONIFACIUS ST LOUIS PARK ST PAUL ST PAUL PARK SAVAGE 0 . . . , EWOOD SOUTH ST PAUL SPRING LAKE PARK SPRING PARK STILLWA- ST . . - . ONKA BAY VADNAIS HEIGHTS VICTORIA WACONIA WAYZATA WEST ST --I I . E BEAR TOWNSHIP WILLERNIE WOODBURY ANDOVER ANOKA APPL Y .... . , T BIRCHWOOD BLAINE BLOOMINGTON BROOKLYN CENTER BROOKLyr-; .- . -, ILLE CHAMPLIN CHANHASSEN CHASKA CIRCLE PINES COLU~A HT ;. . TAGE GROVE CRYSTAL DEEPHAVEN EAGAN EDEN PRAIRIE E . Po E -- , _.,- FALCON HEIGHTS FARMINGTON FOREST LAKE FOREST LAKE TOWN. - DEN VALLEY GREENFIELD GREENWOOD HASTINGS HILLTOP HOPKINS . I -, GROVE HEIGHTS LAKE ELMO LAKETOWN TOWNSHIP LAKEV1LLE LAND- L N L1LYDALE L1NO LAKES LITTLE CANADA LONG LAKE MAHTOMED E GROVE MAPLE PLAIN MAPLEWOOD MEDICINE LAKE MEDINA MENDOTA MENDOTA HEIGHTS EAPOLlS MINNETONKA MINNETONKA BEACH MINNETRISTA MOUND MOUNDS VIEW NE'" TON NEW HOPE NEWPORT NORTH OAKS NORTH ST PAUL OAKDALE OAK PARK H HTS - -.--. -.-- . . MWCC's nine wastewater rreatmenr planL~, including this one on the Minnesota Rit:er in Shakopee, provide a viral public service for Twin Ciries residents. At the Metropolitan Waste Control Commisi what happens to the CLEAN WATER, sian, success is measured by whar we give back water they use to HIGH STANDARDS to the community. wash dishes, take a That means clean water. The W;,1stewater shower or t1ush the AND VITAL we treat and release hack into the Mi;sissippi toiler. That's underi RESPONSIBILITIES River must be clean enough to meet strict standable, but it's environmental standards and, most important, also a recognition of the quiet efficiency with pure enough to protect the health of the peoi which MWCC fulfill, it> vital human and . pIe, fish and wildlife who depend on if. environmental responsibilities. Most rcople don't think much ahout It's a demanding, never-ending job, Much 1 --------- .\ I c" ! r " i) I' :' I I ,~ II \\',;.'1,' ("'lle; .,} , (';";1111',_':' . of the MWCC stafC numbering 1,100, is on duty every hour of every day trearing wastewater from homes, businesses and industries in the seveoJcounry metro area. . STILLWATER We process 300 million gallons of wastewater each day-enough to fill the Metrodome in 1-1/2 days-at our nine tech~ HASTINGS nologically advanced r . , Seon COUNTY DAKOTA COUNTY r treatment facilities. While outside pollu- ---I'""" tants and the volatility MWCC has nine rrearmem plantS throughout [he metro area. THE WA.STEWATER COLLECTION SYSTEM of nature-the floods of 1993, for example- realize we can't afford to rest on our laurels. AND TREATMENT sometimes place significant strains on our sys. Because the public demands an ever cleaner PLANTS ARE THE tern, MWCC consistently meets increasingly environment, our regulators and legislators HEARTBEAT OF" OUR OPERA.TION, CONVEY- stringent water, air and land quality regula. continually pass tougher environmenral stan- ING AND PROCESSING tions. We're proud of our record, and proud of dards and recognize new pollutants that we 300 MILLION GAL- the many awards we1ve received from regulatory must now measure and control. At the same LeNS OF WASTEWATER agencies and environmental groups. time, as a public agency we are under growing EVERY DAY. THAT'S ENOUGH TO FILL We've met these standards cost.effectively. pressure to keep our $152 million annual bud~ THE METRODOME IN Through efficient management, quality plan. get from increasing significantly. Essentially, 1~1/2 DAYS. ning and prudent financial performance, we're being asked to do more with limited MWCC's rates are almost .30 percenr lower per resources. household than those of other comparably In this hiennial report, we'll tell you a few si:ed cities. Recent MWCC wholesale rare of the things we\'e done to maintain our high increases were less than a third of the national standards, and what we are doing (0 ensure . 3yerage, and we lowered our 1994 wholesale that we conrinue to serye the Twin Cities as rate to cities hy 1 percent. etfectively <lS po.ssible. \Xh' rake pride in the.se ,lChie\"('menrs, bur We also hopt' this report brings us a little __L~_ . closer to our customers. As environmental responsibilities ro <l newly restructured Metro~ experts place increasing emphasis nn prevent~ poliran Council. As of July 1, 1994, rhe ing pollution before it enters wastewater sys# MWCC is known as Metropolitan Council (ems, it becomes even more essential for Wastewater Services, ,m l)peraring function of MWCC to communicate and work with the (he Metropolitan Council. The move is people it serves. The more 'lOll know about us, designeJ (0 streamline gtJvernment and the better YOll can undersranJ your uwn role in improve accountability. Even as we look for. keeping our water clean. ward to new relationships, we \vam to thank all Finally, it's worth noting a recent change of the past MWCC board members for their in our srrucrure. Since 1969, MWCC has been contributions (0 our success_ Although our administered by a board of commissioners structure is changing, our mission still is pro- appointed by the Metropolitan Council. The viding efficienr and cost~effec(ive service to Merropolitan Reorganization Ac[ of 1994 abol- the 105 communities in our service area. MWCC is commmed to prorecring the public healrh ished the board and transferred all MWCC and et1t/ironmenr for almosr twO million residems. . ~~ft .__ ;-l..& . . ~s: 1. '; .~ .~ r"'" =? ~j ;., .... .;.OJ-'--.." ..:.: :?~" H__..... ....._"'- -. ~.. . 3 \ I " , , ... I' " I I ~ d )] \1:-,1\ I "illl"i " ,))l!Jl!!"I' . MEETING QUALITY The Metropolitan caused massive floods along the Minnesota and STANDARDS Waste Comrol Com- other rivers. In some areas, the high waters mission is used to flooded wastewater treatment facilities and meeting high standards, but we never take allowed untreated sewage to enter rivers and them for granted. streams. Meering strict environmental regulations Bur thar didn't happen here. Even with demands constant vigilance, A wide range of river flows several times the historical average, variables outside MWCC's contTol, from MWCC continued full operations and weather to environmental impacts to agricul~ remained in full compliance with its environ~ tural and urban runoff, can compromise our mental permit requirements. ability to consistently meet the vast numbers of We also performed well duting the test of water, air and other regulations that govern our the year. Our plants achieved 99.8 petcent operations. compliance with their effluent discharge per~ . Even the natural environment we're mirs in 1992 and 1993. Through the spring of pledged to protect can sometimes threaten our 1994, we set an all.time MWCC recotd of 12 efforrs. In the summer of 1993, tecord rainfall consecutive months of 100 percent compliance at all plants. The Minnesota Pollution Con- trol Agency recognized our achieve~ ments when it awarded certificates of commendation to 10 of our 11 plants operating in 1993. Only 15 percent of 1, 1 00 other wastewater treatment facilities across the state recei\'ed the same award. r- 'e:.. MWCC has also been recog- ni::ed for its enYironmentally pro~ gressi,'e work with biosolids, the dry. solid material ren10ved during waste- water treatmenr. Biosolids are used ,- MmL' rhan 200.00C' lab tests are conducted ~"""'" ct:ll'h ~'L'ar h:-; ,\f\'CCC. 14 u <i i <,; \I _~ I':, i\ . as soil amendments and conditioners. Biusolids odor control and hazi are also bumed-creating energy to use at our ardous air emissions. treatment plants-then recycled as a construci MWCC is responding -M. tion material or an ingredient in NutraLime, a vigorous l y to these new I soil conditioner. In 1992, MWCC's NutraLime requirements. We also program was presented an Award of Excellence recognize that fulfilling from the National Environmental Awards them consistently will Council, representing 28 national organiza~ not only require im~ tions including the Sierra Club. the Audubon proving our treatment Society and the Izaak Walton League. process, but also devel- MWCC'~ biosolids recyi oping new techniques and equipment that cling program is nationally TOUGHER Perhaps the most aren't currently part of our standard operations. recognized. STANDARDS, constant trend in These improvements could cost millions of NEW wastewater treati dollars at a time of fiscal restraint. . CHALLENGES ment is increasingly There are also concerns that instruments stringent environi be developed to verify new environmental mental and health standards. The five.year standards that are lower than our current ana- operaring permit issued in 1993 by the Min- lytical equipment is capable of measuring. nesota Pollution Control Agency to MWCC's Metro Plant-which treats 80 percent of the wastewater in the metro area and half the state1s total-is the strictest in the plant's 55i METRO PLANT EFFLUENT DISCHARGE, 1983-1993 year history. As parr of the permit requirement, > 60 > <: ------------------------------PERMITtEyEL~5) the Metro Plant will develop a new sidestream ~ ~ ~ 40 '>~ a.~ process that will lower the plant's phosphorus 5~~ 20 . . + :::c . 0 discharge by up to 25 percent. Phosphorus is a . m 0 ~ - 83 84 85 86 87 88 89 90 91 92 93 naturally occurring element essential to most YEollR forms of life but which in excessive amounts REGIONAL. Pl.,ANTS EFFL.UENT DISCHARGE, 1983.1993 lowers Water quality. > '" 60 ~ = ~ ------------------------------PERMITtiv!L(SS) Besides meeting tougher standards by ~ ~ ~ 40 ".~ !:C ~ I- removing pollutants in wastewater, MWCC . . + 20 ~~g . m 0 must also respond to the challenge of a growing ~ - . 83 84 85 86 87 88 89 90 91 92 93 YEAR range of new regulatory requirements such as 5 \1 " r"I"'! !,ii: \\"' d' I (' (' " n r 1- I) l j;l1l:'i; .'.'il")] . THE WASTEWATEfi I I THAT FLOWS INTO I MWCC TREATMENT , ~ I PLANTS IS 99.9 PER- i CENT WATER AND . . . . WA$UWAT[ltlSCOUECTEDFAOMAYAlIll_ eoooe 0 ONE.TENTH OF ONE IN PRHIMINAItV TIIE.f,TMENT. 8AII 0 to" OCJ .0 "'. HV OF SOURC[S. NfCl.UOING RESIDEN- SCRl::ENS REMOVE TIIASH ANO 0 ..c. :0"4,0.. ~ PERCENT SOLIDS. TIAI., BUSINESS. l1tOUSTR'J AND SOME STIIEnlllnlOl'l'_ DUIIIS. WASTEWATER THEN FLOWS 0 " ~ O:tF:It\.. ~~ THAT'S THE EQUIVA- TIolIl:OUGIol SETTLING T""tKS WHERE e 0 0.0. ~.ooo LENT OF A WHEEl- Gll:tT/l.NOL.f,IIGEIISOLIDSAlIlE 0 o~~~~... ""0"'. ~ A'R. >n BARROW OF SAND IN ~~ :.:::',::~::::~:'.;.., A RESIDENTIAL SWIMMING POOL.. Cfk 0 "'- "" '"'''' " "".0.- MICROBES fORM A SLUDGE MENllN WHICH MJCROlltS CON- THAlsmLESTOTNEBOl_ I SUMtPO"LUl...NTS AS fOOD"'ND TOM or TANKS. ~ ,~..~'""o...,.,o.o.- C) 0 TOXJCNITIl:ATE:S. . ~ F........StDlMENTATIONTANI(. SUlDGE GOES ON TO PIl:OCE:SS- TO KILL IotAIl:MFUL B"'(;TERI/I.. THEN TIIEATEDWATEII IS RELEASED IfI6. W...TER FLOWS TO TItE NEXT Il:EMOVEDBEFOIIECLI[/I.N W/l.TEII IS INTO TItE WATERWAYS. STEP FOR DISINFECTION. Il:ELE"'SED INTO AREA RIVERS. SOME OF TNE BIOSOLIDS 11l:.E\lS...BLE SLUDGE) "'RE CoMBIN.EDWITIot OTNER MATEItIALSTO MAXE rEIIT1L- lZERSAND SOIL CONDlTION- EltS. OllolER 810S0LICS AilE FIF!STINClNERATED...ND REDUCED lO ASH: THE II.SH ISTH[N RECYCLED FOR USE 'NCONSTRUCTlON MATER I_ WII.T[R IS ll!MO\I'E:D FfilOM SLUDGE WITIol .....S...NDTIotE: NUllt...lIME SLUDGE D!W"'T!R'ltG tOUIPMtNT. SOIL AODITIVE. PREVENTING To meet increasingly tion in the first place, rather than trying to POLLUTION, strict regulatory control it after it's produced. NOT JUST standards, waste. MWCC, Industrial Waste Division TREATI NG IT water treatment ex~ already plays a critiC'll wle in preventing pollu- . pens recognize that tants from entering the MWCC system_ The simply improving treatment processes won't he division 1l1Onitnrs mt1rc thm1 850 industrial dis- enough_ It makes more sense [0 prevent pol1u~ chargers, including n:gubr industry as well a:' I 6 - - ----------- --------- ),1 " ", . liquid waste haulers and l ') '-....:" "" to .-!A:t,..,. contaminated groundw<.l; J '" ~ - , "l ...,. 1:... ter sites. Since permit. r r - .... -' .... ." -," ~.; ting of industries was - :!.,,~ - 1;,." started in 1981, rhe .----- heavy metals discharged . I "'-1 into local sewers has decreased by 81 rer~ cent-a major factor in improving water quality and the MWCC's ability to reuse or recycle bio~ solids. For the past tWO . years, the division has increased its focus on pollution prevention by OUT sophisricmd [rear; developing a program funded in parr by a grant the runoff of aircraft deicing fluid that falls on ment plants are staffed by from the u.S. Environmental Protection runways and flows inw the Minnesota River. professionals 2..J. ,llOUrs per tla)" 365 da)'S per )'ear. Agency. MWCC staff are trained to recognize By accepting the runoff at our Metro Plant, we and help companies implement pollution pre~ helped reduce the adverse impact on the river. vention opportunities. That might mean MWCC is also increasing efforts to edu; improving procedures for handling toxic mate; cate the public about nonpoint source pollu~ rials. changes in manufacturing processes or tion. or pollution that cannot be traced to a substitutions of materials used in such processes. single source. Nonpoint pollutants come from Many businesses wekome pollution prevention farm and lawn fertilizers, salts from winter road suggestions, which can lower hazardous waste treatment, construction sites and inadequately treatment and cleanup COSts. protected landfills. A four-year study of non- Among the Industrial Waste Division's point source pollution in the Minnesota River pollution prevention inirtatives are efforts to valley revealed that nonpoint pollution must reduce the discharge of mercul)o' from laborato; be significantly reduced to improve area water . ries and industry. We also worked with the quality. Metropolitan Airports Commission to comrol 7 ---------- \1,!) "I"'I'i;,! \\ ,je;, ( "~i) i) ,',1 ( "Ill))' ,'.' ')"11 . - -;,... ,.-, .. .:S, _:.. ,:~::..",...:~...~::- T"~" ~ :..J:.f :--~. .. '.' -"':';:;.- MWCC's largesr tunneLing project, me Minneapolis East Interceptor, was complered in 1992. The tunnel is six miles long, IO lO 12 feer in dJameleT, ana up lO 100 feet deep. IMPROVING TOOLS The Metropolitan Department is also husy planning or working AND SYSTEMS Waste Control Com- on up to 30 major construction projects at any mission must contin~ one time. In the past two years, we completed ually fulfill growing demands. To meet the projects that added much~necdcd capacity to needs of the i 4,000 new homes added each our Empire. Biue Lake, Cottage Grove, Seneca year to its sewer system, <'lS well as those of and Stillwater plants. existing customers in 105 communities, Besides adding capacity, many of these MWCC adds or replaces an average of eight to projects also comribllte [(J better performance. 10 miles of sewer pipe annually. The MWCC For example, the Stillw,uer expansion also system, which included ahour 350 miles of pipe added new ulrravioler (UV) disinfection eqllip~ . when MWCC was cremed in 1969, 00\\! totals mem:, replacing the Old prncess in which chlo~ 550 miles. rine was added tn wa~tewater. then remnved, MWCC'~ Engineering and Construction during tre,ltment. The new sy~tem. which 18 ';) j.) q ~ ,. " i\,','", " " . Jestroys harmful bacteria and other organisms years, we have reduced the number of plants in wastewater as it passes through a bank of from 33 to nine. MWCC's most recent closings UV lights, is more compatible \vith the aquatic included Anoka and Bayport. We also built environment and increases safety, since plant new pipelines [0 convey wastewater from these operators no longer are handling or storing sites to more efficient plants. MWCC shared potentially hazardous chemicals. some of the costs of these projects with the MWCC.S SEWAGE The Seneca rroject upgraded its solids cities in which they were budt by comHning COLLECTION SYSTEM SPREADS OUT OVER dewatering system, installing a state~of~the~art them with city projects in the same construc~ THE SEVEN.COUNTY centrifuge system that spins wastewater at high don areas-which also minimized disruption to METROPOLITAN AREA speeds to separate solids from liquids. This pro~ the public. LIKE THE VEINS AND ARTERIES IN YOUR duces much drier solids, reduces odors and low~ BODY. PLACED IN A ers incineration COSts. DECREAS I NG MWCC is also near- SINGLE LINE. THE MWCC also installed fine-bubble aeration SEWER ing completion of a 5S0~MILE SYSTEM systems at all its plants_ The aeration process is WOULD STRETCH . OVERFLOWS joint program to FROM THE TwiN critical to wastewater treatment, adding oxy~ reduce combined CITIES TO ST. LOUIS. gen to help natural microorganisms better sewer overflow. Most of the area's rain and MISSOURI. digest pollutants, Besides being more effective, snow~melt runoff is conveyed in separate pipes. rhe new fine-bubble system has reduced the But older pipes in Minneapolis. St. Paul and MWCC's electrical energy requirements by 30 South St. Paul carry both surface water nmoff percent. and sewage to our Metro Plant. If the runoff is MWCC also seeks to be more cost~effective tOO high-such as after a major rainstorm-the by closing inefficienr planrs. In rhe last 25 overflow is diverted into separate pipes which lead direcrly to rhe Mississippi. In 1984, engi- M wee rr~s personnel are critical to maintaining the neers eStimated that almost five billion gallons a;.;ency's nine plants and 5 50~mile inrercepror sewer system. of untreated sewage flowed into the river each year through combined sewer overflows. To solve the problem, with financial sup- port from the Legislaruref MWCC and the three cities embarked on a lO-year accelerated program to build new pipes for sewage ,vhile . keeping the old pipes for storm water only. After eighr years of construcrion. the project is nearly complete, resulting in an 80 percenr 9 , \\ ,,11 !y" l., ni )]1 i , .' i " -. " '" I,' . drop in combined sewer runoff and a dramatic the mistakes that were occasionally made when I rise in the water quality of the Mississippi. lab results were entered manually into records. I INCREASING Pipelines and treat~ PLANNING FOR While we stay busy I I COMPUTER men! plants aren't THE FUTURE keeping up with the , CAPABILITIES the only tools criti~ man y demands of I High~rech computer.'i aTe ,he hean of MWCC',I eal in achieving the presentl we're also looking ro the future, .wphisticared floll' metering system-a national MWCC's mission. Computers play an essem:ial It's critical that we plan ahead carefully and modeL role in almost every facet of our operations, systematically so that our increasingly precious from lab analysis to resources can be applied most effiCiently to purchasing to plant future needs. maintenance. That's why strategic planning has become Computers have such an essential rool for MWCC. Utilizing greatly enhanced pro- strategic planning processes, staff are analyzing duCtivity and quality a wide range of issues affecting our ability to at the MWCC. The serve effectively in the future, including the new mainframe we role of technology, capital improvements and installed in 1993 is how to balance stricter standards with public six times faster than demands to control costs, its predecessor. At To that end, an MWCC study is lookmg the Metro Plant, 50 years into the future to determine whether readings from labo- existing treatment facilities should be expanded ratory equipment or new facilities built to meet the region's are completed with- \,,'astewater treatment needs, Questions like out human inter. these are essential to the long.range health of venrion; 70 percent our area. In the future, as in the past, commu~ of MWCC lab data nity input will be a vital component of are reported elec. MWCC planning efforts. tTonically, saving . paper and copying ~ ,...;.~-....."'? costs. A computer~ izeJ err()r~detec[ion system has reduced I 10 ,j; ;, " . .\1\VCC is mot'ing toward a Illanage~ menr St)'{e that relies heavil)' on colJ.abo~ ration and consemus; agenc)' employees are pla)'ing a significant role in shaping the new work environmem. . To help our 1,100 employees care effecrively rhey want more SERVING PEOPLE for our region's water, the Metropolitan Waste input into decision~ Control Commission believes it's important to making, are playing: a significant role in shap~ care for their needs as well. MWCC wants ro ing that vision. provide a supponive work en\-ironment that Promoting cultural diversity is an agency helps our people always do rheir best, offers fair goaL The erhnic and culrural makeup of rhe \\-ages and career opportunities, and protects Twin Cities is changing, and MWCC is com~ other needs including personal safety, cultural mined to a workforce rhat mirrors and respects diversity, and mental health_ this diversity. Through training and special Working together effectively is especially events, we've made progress, bm more needs to important at a time in \vhich we'll be asked to be done. To help, we merged our equal Dppor~ do more v.:ith limited resources. To help, tunity and diversity management areas with MWCC is moving toward a management style our Human Resources Department. The result that relies less on hierarchy and more on col- is an organization better able to promote cul~ laboration and consensus_ We're now in rhe rural diversity oprorrunities and to mainstream rrocess of determining an urganizational vision principles of equ<ll opporrunity in all Human . to help us meet the requirements of the future. Resources functilms. :VIWCC employees, who tell us in surveys that MWCC is cnmmitteJ to a safe workpbce. 11 I I \1. Ii" li1 \\ .:-;! " L ",I r.'l1:)):I"I" . By improving safety conditions and employee We're concerned about our employees' work habits, workdays lost' to on,the,job illness emotional. psychological and family health, and accidents fen ftom 1,431 in 1991 to 1.021 too. For five years, our Employee Assistance in 1992 and 662 in 1993. OUt days lost per mil- Program has provided professional, confidential lion hours worked are 289l far below the help to employees and their families, Through national industry average of 652. And aUf Second Responders, trained MWCC employ- workers' compensation costs dropped from an ees help co' workers with a variety of profes, estimated $875,000 in 1992 to an estimated sional and personal issues. Our employees also THE AVERAGE TWIN CITIES HOUSEHOLD $495,000 in 1993. To encoutage better person- sparked a shared leave program for employees PAYS 28 PERCENT al health, we offer to assess health risks such as to "donate" their own vacation or annual leave LESS FOR WASTE- body fat and cholesterol. One-foutth of our to employees facing catastrophic personal or WATER SERVICE THAN employees have participated in these voluntary family illnesses. While being beneficial to THOSE IN COMPARA- BLY SIZED CITIES assessments and reduced their health risks employees, these and other programs also help . NATIONWIDE. enough to save the MWCC an estimated the agency overall to improve productivity and $30.000 a year. reduce costs and lost time off. '. ~ ~- '" ~ -- ~Il ~\ ,--}...... .......~ . 8 -::~ -ttIIt " .. ,/'- . - -- Public education ha.~ hecome increasingly important to help rarepoycrs and srud('T1r.~ understand the imponanr work under Way' ar MWCC, I 12. ----- -------.-- ; ,:\1 ,1,) ; " " . . BUILDING The continued suc~ Apple." OUf environmemal snlutions will also PUBLIC cess of MWCC also be parr of a series to be aired on cable TV's AWARENESS depends on how CNBC and the Discovery Channel. well we communi~ MWCC is especially excited about a pro~ cate with the people we serve. That's why we posed education program through which sci~ sponsor a number of publicmions and events enee students, with our guidance and resource designed [Q foster public suppaH and under~ help, would participate in projects to decrease standing of MWCC's work, nonpoint source pollurion to the Minnesota Jr.,., We're probably best known by rhe elected River. Educational institutions and students MWCC knows ~'hiklTen are the future. officials and city staff in the 105 communities have always been among our most enthusiastic in our system. Besides talking regularly with supporters. To demonstrate our concern for rhese officials, MWCC sponsors formal meet- schools, our Metro Plant has maintained a spe~ ings at which we discuss with them our annual cial menroring relationship with Dayrons Bluff budget and financial overview for the coming Elementary School in St. Paul-from helping . year. We also send them a quarterly newsletter produce the school called The Link. which presents MWCC news newspaper to conduct~ and issues. ing a school drive for MWCC is less well known by individual children's cold-weather households-mosr likely because we directly clothes to sponsoring bill our client cities, which then pass on the an annual "Career charges to homeowners_ To reach the public, Day" expo. we employ an education effort that includes We also give back rours of our plants. classroom visits, a speakers to our communities in bureau and exhibits at the Science Museum of other ways. For exam~ Minnesota and the Minnesota Zoo. Our exhib~ pie, in 1993 MWCC it at the 1993 State Fair featured a ZOO-gallon employees donated aquarium containing treated wastewater from over $30,000 during our Metro Plant and stocked with various the annual charitable -, - native Mississippi River fish. campaign for nonprofit ~ ~~ .,.,---~_/ To reach a wider audience, we've pro~ social service groups_ Juced several shan videos on various aspects of An annual "Career Day" l.1C Da:vwns Bluff E/emencar)' our work and have been featured on the award~ School in St. Paul IS one 1m)' MWCC ,zives hack w the . local communir:-.'. winning science education program "Newton's 131d \! ,'II, !, ,Iilll): \\'11> !. (',.'n IF"I' <.. II 111 po. ! ' '. " " l: . RESPONSIBLE The Metropolitan bonds. it also executed S50 million in loan STEWARDSHIP Waste Control Com~ agreements with the Minnesota Public Facili; mission faces many ties Authority; these loans offer interest rates 1 pressures in developing and implementing its to 1.5 percent lower than general obligation budget-increasingly strict environmental reg- sewer bonds. ALL MWCC TREAT- ulations, elimination of federal programs that To reduce the variability of its annual MENT PLANTS COM- used to pay up to 90 percent of capital costs charges to communities, MWCC initiated a BINED ACHIEVED and rising population demands_ study of its billing system in 1993. We also 99,6 PERCENT COM- PLIANCE WITH THEIR Despite these demands, MWCC managed changed the way we carry fixed assets on our EFFLUENT DISCHARGE to keep a lid on rapidly rising costs: Its 1993 books_ Where entire plants were once listed as PERMITS IN 1992 rate increase was 4_8 percent, less than a third assets, now smaller plant components-like AND 1993. IN THE 12-MONTH PERIOD of the national average, and its 1994 increase generators, pipes or pumps-are shown on our BEGINNING APRIL 1, was just 2.6 percent. books. This method makes it easier to track .1993, WE ACHIEVED Controlling costs not only requires effi, maintenance and replacement cOSts, helping us 100 PERCENT COM- cient treatment operations, but carefuL pru, realize savings in time and money_ PLIA.NCE WITH THOSE STANDARDS-A NEW dent financial management. In 1993, for With more staff time available for risk MWCC RECORD. example, MWCC saved about $7 million in management anah'sis, MWCC started self- present value by refinancing $135 million in insuring its workers' compensation claims in 1992 - 1993 OPERATING REVENUE IN THOUSANDS OF DOLLARS 1992 1992 1993 1993 BUDGET ACTUAL BUDGE:T ACTUAL (AMENDED) (AMENDED) SEWER SERVICE CHA.RGES $116,223 $116,210 $123,575 $123,412 SERVICE AVAILABILITY CHARGE 18.952 18,635 13,836 12,015 INDUSTRIAL STRENGTH CHARGE 6,905 7.877 7,635 8,617 INVESTMENT EARNINGS 780 537 550 378 OTHER 75 180 75 115 REVOLVING FUND TRANSFER (PAST ASH) 1,883 1,883 1.500 t,500 TRANSFER FROM RESERVE 2,000 0 0 0 . TOTAL REVENUE $146,818 $145.322 $147.171 $146,037 14 I I ! . 1993l reducing brokerage fees. And despite the s(rains on insur, ersl reserves caused by natural dis# asters-like the 1993 f1ood- MWCC was able to negotiate casualty and property coverage that delivered the same or better coverages at the same or better prices. For its prudent financial management, MWCC received the national Distinguished Bud, get Presentation Award in 1992 and 1993. We also received the . Certificate of Achievement for Employees mamror the col~ Excellence in Financial Reporting in 1992. work, however, is the maintenance of MWCC's lection and rrearmenr of 300 These awards, voted on by OUf peers, are signif, T rip le-A bond rating. million gaUons of tmste~ water each da:-' . icant. The greatest testimony to our financial 1992 - 1993 OPERATING EXPENSES IN THOUSANDS OF DOLLARS 1992 1992 1993 1993 BUDGET ACTUAL BUDGET ACTUAL (AMENDED) (AMENDED) OPERATIONS, MAINTENANCE & ADMINISTRATIVE $ 89,566 $ 85,316 $ 93,144 $ 92.242 ! DEBT SERVICE 51.800 51,709 49,533 49,639 INSURANCE 3.069 2,546 2,994 2,656 RESERVE CONTINGENCY 500 500 0 0 PAST ASH 1,883 1,883 1,500 1.500 TOTAL EXPENSES $146,818 $141.954 $147,171 $146,037 . 151 L___.___ --------- . \j , ii,' /' C! I i ( " 11 \\"'1 'Ie' <lllii"'! l:I')jlllil ".'JlL . oill paint thinner and other solvents, can be refined and used again. Automobile service sta- tions may take used motor oil. Some counties have designated sites for ha:ardous waste, while others have collection da~'s for residents; please call your county for more information. Each of us can also protect our environ~ ment by conserving water at home and work. These suggestions can S3\'e water and money. . Turn off the tap while brushing teeth or shaving. . Fix leaky toilets and faucets, Our goal is clean water, and you can help us achieve it. . Install a low-flow shower head. It can .WHAT cut by half the 35 gallons of water used You CAN Do The Metropolitan during a five~minute shower. WaSte Comrol Com- . Place a filled, plastic container in the mission has an essential role to play in keeping tank of your toilet. It can reduce the five our water clean and protecting the environ~ to seven gallons of \\,ater used with each memo So do the people we serve. flush. The average household contains between . Wash your car with a sponge and bucket. three and 10 gallons of materials hazardous to This method use' JUSt 15 gallons of human health or the environment. If not water; washing with a hose can use up to stored carefully and disposed of properl)!, these 150 gallons. materials-such as motor oil, brake fluid, paint, You can also helr by learning more abom nail polish or fertilizers-can poison our water. wastewater treatment and sharing the informa~ Unfortunately, this aheady happens too often, tion with others. MWCC,> Office of Commu- as households are responsible for a subsmlltial nic<ltions has brochures, pamphlets and other ponion of the toxic pnllurants entering the information to get you started, We also have a w;1stewmer system. spe.lkers hureau for arc,t schools and civic For more information about the proper dis~ groups: please call1l~ ,l[ 2~9~2129, . rosal of household ha:<lrdolls liquid waste, call MWCC ,l[ 772-7008. 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(' ~ ~ . . THE METROPOLITAN COUNCIL IS "WORKING FOR THE REGION. PLANNING FOR THE FUTURE." COUNCIL MEMBERS AND THEIR DISTRICTS ARE: DOTTIE RIETOW, CHAIR; ROGER SCHERER, 1; BILL SCHREIBER, 2; MARY H. SMITH, 3; JULIUS C. SMITH. 4; VACANT, 5; MARTHA M. HEAD, 6; BARBARA BUTTS WILLIAMS. 7; CAROL A. KUMMER, 8; DAVID HARTLEY. 9; PATRICK C. LEUNG, 10; ESTHER NEWCOME, 11; E. CRAIG MORRIS, 12; DIANE Z. (DEDE) WOLFSON. 13; STEPHEN B. WELLINGTON, JR., 14; KEVIN HOWE. 15; TERRY FLOWER, 16. METROPOLITAN COUNCIL GENERAL OFFICES: (612) 291~6359. ..:. . . ARDEN JJrT 1,S FINANCE COMl\'J.u .1.1!J!; OCTOBER 15, ~'4 MlNtJ'I'ES CALL TO ORDER: 7:05 p.m. MEMBERS PRESENT: Cristine Leavitt, Frances R(l~"" Carl Rnndquist, Thomas Steele, and Chuclt Mcncn3Otto. Charles Stoddard was unable to attend. Also present were Council Liaison, Paul Malone and City Accountant, Terry Post. JOINT MEETING WITH PARK AND RECREATION COMMmEE - SPEAKER FROM MINNESOTA FOUNDATION Richard B. Lancaster, Executive Director, Minn...otaFoundstiaD, spoke to a joint meeting of the Finance Conuniuee and the Park and Recreation Committee. The purpose of this joint meeting was to ex-plore the opportunities for a foundatiOD for Arden Hills 10 support the park and trail fund. Mr. Lancaster began his discussion by saying that there are three primary purposes for the Minnesota FoW1dation. It is a vehicle to: 1) create "haritahle funds; 2) hold and administer charitable monies; and 3) provide opportunities for plam1ed gifts. The Minnesota Foundation and . the St. Paul FOll"".tion, which are rela1ed, provide smaller foundations investing and administrative services. Mr. L.mcaster explained that the cost 10 the fmmdatiOll5 for the services of the MinnesotalSt. Paul F OUJ1t!Mion is approximately OJIC percent of each individual fund's capital investment. Of that amount, approllimately one-half percent is paid to the investment advisor, this amount varies but it averages approximately one-half percent. The other ODe-half percent, a.fixed fee, is paid to the Minnesota Foundation, for the administration of the fund. Apart from investing and administrative services, a major activity of the Minnesota Foundation is to help the foundations which are under its wnbrc:Ila in marketing to identify donors. Approximately 90"10 of monies for foundations comes from individuals. The Minnesota Foundation provides: t) marketing clinics and workshops to which ail its members are invited (there was recently an October session); and Z) workshops on finances, planned giving, and keys to SUGGessful fundraising. The Minnesota Foundation is a resource. It does not actua1Iy do the job of fundraisiDg, but it hdps foundations to implement a plan and discusses what other found<nions have done. hi regard to the potential Arden Hills Fonnrl.rinl1, the marketing.would emphasize that the foundation provides citizens with an opportUDity to show affilction and stewardship to their hometoWll. After Mr. L.1ncaBter had given his talk, he responded to questions from the group. One question was what other cities the sW: of Arden Hills had sd up a foundation using the Minnesota . Foundation. These cities include Red Wing, Worthington, New Ulm, Argyle, and MoDlivideo. In - .: :_:~~:::;: ':::~ :~.~. :~r ~.:'~: ~: .~. :, :~G:\; :~~ :~:~8~ ~ ~~::C~~: ~C~: , - . . Montivideo. the community had raised $1 million in two years. 11 does not appear tbat the Arden . Bi1Is Foundation would be in COl:lllletitton wirl1 otber f(lJn1tlll1ion~ in the collllllllllity. In fiu;t, foundations sometimes leverage off each other in providing a pml.mhropic awareness in the collUllUllity. The Arden.Hills Fo""n".;nu would be <1 comtnllIlity fOllnn..inu that gives <1 means to give. We explored whethc:r we would wact the foomn.rinu to 5erve ather jimr:rimu; besides park llIld recreation funding. Since indMduals are unlilccly to give money to the city itself wbich would be considered another method ofbeiDg taXed, it appears that in the caac of our foundation. it might make 5CIISC to have it serve parks and recreation. After Mr. Lancaster spoke, we had a brid dUcussion amoog members of the two ~.n"""in-_, all to the feasibility of <1 foundation for Arden Bills. The joint diSl:llSSioo reached the COIISCIlSUS that it did not <1ppC3I' that the Perry Pwk fundraising would contlict wiIh establisbing a cC"'"'llmty foundation. For Perry Parle, the co= is for individuals who are interested in improving the park now, whereu, with a community foundation, the concern is "to establish funds in perpetuity. We believed that it would be importam to id.emiiY individuals committed to working with the Foundation in order to usist in iimdraising Illld other acziviIic3 ofthc Fcnmn.,;nu. One final point was that in light of the developmllllt of the ar5eIll1l property it would be perhaps bcIpjW to have the Arden Bills Foundation In place to coordinate development in that area. Ccuncil Uaison Report - Paul MaiOne The Lake Johanna Valumeer Pire Dcpanmc:m will be recei...mg adthriollal nmtl~ in order to . protect the Alliam T echsystems property. There IIil3 been some discussion as to how this additional funding should be used. Thel.ake Jobaona VoJwneer Fire Depanment is 5U~ that !here is a lleed for a.new Station Two OI1.Hodg!on RDad However, it is the view of Arden Hills City Council that a percentage of this additional Ux:ome should be used to decrease the portion that each city is required to co:nt:ributa to the.Lake Johanna v ollmteer F= Depllttlllent. The Council is in discu.ssions with tbe Ukrainian Orthodox Church on the expansion of its facilities. One major i3suc is in regard to satisfying the park dedication requirementS. Everest Developmem will be improving the g3teway area at 694 and 35 for a development oflots. Election day is coming up. Denny Probst and Beverly ApJikowski are l'UIlIIing for mayor and Dale Hicks is running <1gain for <1 City Council position. Everyone is encouraged to vote OI1.Elec1ion Day. In addition, Dorothy Ml:ClUllg reported that she and Denny Probst u well as Teny Naegel of the Economic Development Committee will be the Atdcn Hills represemativesfor the use:aa.l property development committee. There arc approximately tw"ClIty individuals on this committee. Ms. McClung stated that the first meering of the committee was lmmched with a bus tour of the Arsena! Property which was foUIld to be very in1eresting. Approximately o.nc-balf of that property has been developed with b>.i1n;n3S and ather structlJres. It is planned for tbe committee to reach 3. coJl.clusion and prepare a repon within one year. . 2 ^ : :_;~~~:~~: '~::: ~~ ~ .. ,~." -' ", ,../......' :~~ ~~::2~ ~ :~~~=~;: XC:: . :\\..1\: - -- -- . - ------------ ---- ------- " , , . FINANCE COMMITTEE After the joint committee meeting ....as conclLllied, the finance committee reconvened to its own meeting. We briefly discussed the prospect of a Foundation for Arden Hil.b. The consensus appeared to be that we all agreed that a foundation would be a great funding source, however we need to find individuals who are wilJing to become involved with the Fonnri:rtino as well as fundraising, social events and otber administrative responsibilities. City Financial! Ter.ry Post gave his financial report which indicated tbat the street depanmem had not yet been allocated any pavement tnaIllIgement costs. However, monthly expenditllIes in the PlRFund 501 included payment to Asbbacl1 Construction for the pavement management program and additional fimds to the city's outside engineers. A brief discussion was held on the purpose of the funds and the accounting between the funds. Action on Committee Reports Utility Ra1l!S . Cri&tine Leavitt briefly discuase<:I a report she had submitted to the City Council in regard to the Water Fund. This report had been submitted by Ms. Leavitt as an Arden Hills citizen. Although she is a member of the Utility Rate Committee, the report she had done did not re1lect the Committee's position since the collllllittee had not met prior to the City Council meeting. This report imlicated that perhaps a more fair way to assess for the sanitary sewage rates would be to charge a flat rate to COVet 1ixed costs and then a variable rate per gallon. The me pet gallon would tend to discourage over-usage at"water. In addition, most cities which were reviewed, did not provide for a senior citizens discowrt. Note Change of Dare It was decided in light of the upcoming holidays, that the November ArdenHills City Council. Meeting will be held on Thursday, November 18 [Please note the meeting has subsequently been rescheduled to Monday, November 21] and the December meeting wiD be held on Thursday, December IS. It is planned for these meetings to be held in the entrallce office area at the City Hall Building. Adjournment The meeting was adjourned at 9:22 p.rn. . 3 - : :~~:;':":;;2 ":::: ~~.:, :2 ~~:: ...~.~. ":::XC;{: ~:: :~:~8~ ~ :~~::~~: ~CE~ u~~~ BATCH FILE LIST \"'~ ..4' . FOR @ CITY ADMINISTRATOR APPLICANTS 000 I. 1818 E. 8th St., Duluth, MN 55812 0002. Rt. 1 Box 547, Audubon, MN 56511 0003. P.O. Box 15, Hayward, WI 54843 0004. 13735 Nadal Street, Canyon Country, CA 91351 0005. 1900 Jefferson Avenue, St. Paul, MN 55105 --- ---- 0006. P.O. Box 491, Sandstone, MN 55072 0007. 9686 Indian Boulevard, Cottage Grove, MN 55016 0008. 14351 Valley View road, #E, Eden Prairie, MN 55344-1909 . 0009. 4800 Centerville, Rd., apt. 115, White Bear Lake, MN 55127 0010. 3919 Boston Court, Egan, MN 55123 0011. 604 2nd Ave. S. E., Jamestown, NO 58401 0012. 409 S. Park Street, Fairmont, MN 56031 0013. no address on return, post marked: St. Cloud, MN 0014. 3526 Cohansey Circle, Shoreview, MN 55126 0015. 7250 York Ave. South (#122), Edina, MN 55435 0016. 9976 Fillmore Street NE, Blaine, MN 55434 - 0017. 721 Oxford AVenue, Eau Claire, WI 54703 0018. 1019 South Galbraith, Blue Earth, MN 56013-0123 0019. HCR I Box 137, Mansfield, SD 57460 . 0020. 3008 Morton Street, Anderson, IN 46016 ---..- 0021. 2619 Merrick Way, Abingdon, Maryland 21009 . 0022. Box 669, Sutton, NE 68979 0023. 5659 South Natchez Avenue, Chicago, IL 60638-3432 0024. P.O. Box 284, Roscoe, SD 57471-0284 0025. 1988 Beacon Street, Roseville, MN 55113 0026. no return address: post marked Palatine, 1L 0027. 227-1 6th Ave. S.W.,NewBrighton,MN 55112 0028. 15612 Willowood Dr., Minnetonka, MN 55345 -- ---.-- 0029. 117 Cedar Lane Dr., Jordan, MN 55352-1632 ~OTt': ~~ SI). Y> NI \ T1"'h. S I)J~ G,\ J...,'4J iO (OVtJC1"""~I1J.vL A?\..'~v...' OtJ \'It.-'LI ~q. fOil tf~ ~1I6t8""MI ~ . {Z.fE.-.JI~ r fiDf&-:r v'i' l'77 Cov iJ C\ '- Nlt!lV\ B ct.. kel N\. fWP.... )rl17>"ll~ tl.t.~~\lC9 ON \ " 11..11 ~ ~ I /l.'^> ^j)/Os f- P &),-rM/b.u..'1> )'JO L.~ "fi/IIIJ I \)t.l;/ 111- I ""/"'- ~r; c.,V/)\J /0 CCMJI'II-M{M~"t APl"l"-cM$lt.l. ON I Y ~OI?1.J IW i71! n-r f'JI~ .~ @ - . , .. ARDEN HILLS PARKS & RECREATION COMMITTEE OcrOBER 25, 1994 . MINUTES Cail to Order: 7:05 p.m. Members Present: Dave Sand (Chair), Megan Ricke, Lynette Kreidler, Mark Labine, Dorothy McClung. Also present were Council Liason, Paul Malone, Parks & Recreation Director, Cindy Walsh, and Program Supervisor, Tracy Petersen Finance Committee Members Present: Christine Leavitt, Frances Holmes, Carl Rundquist, Thomas Steele, and Chuck Mentensotto JOINT ME::I1NG WITH PARK AND RECREATION COMMITTEE - SPE.A.KER FROM MINNESOTA FOUNDATION Richard B. Lancaster, Execnrive Director, Mi.onesom ioundaticI!, spoke to a joim ~g oftlle Finane:: Committee and the Park and "Recreation Cmnmittee. The JlIlIPOsc of this joim ~g was to e:cplore the opportll:li:ties for a ioundalion for ..vdcn Bills to support the pad: ami trail fund. :Mr. Lancaster began his discussion by saying that there are three primary JllI1'llOYS fur the Mmnesou FOWIdatiOll. It is a vehicle to: 1) create d",,'iT.h1c .timds; 2) bold and ''"''""'"'or cbariuble monies; and 3) provide oppoJ'tlJllities for p.l=d gifts. Th= ?fin.......... F~on and . the St. P3lli FOl"",;~tjn'l1, wbid1 arc related, provide smallerioundations investing aDd adminisIrarive s~ Mr. L.m=er explained that the cost to the foundations for the servica oithe MimIesocIISt. P:ml F 0U1'';~'"'' is apprrm"""f~iy Q/IC p=-n: of eac!1 individual fund's capital inv~..- Of that unoum. approximately one-half per= .is paid to the inv= advisor. tbis amoum varies but it a.verages approYi"'.....!y one.half per= The other ane-balf percent. a Jixed :tl:e, .is paid to the Minnesota F oun.dation, for the a.dmiIli8tra1ion of the fund. Apart :rom investing and administrative services. a major activity of the lY!m....cnta Fo"':!,;'';''" is to help the foundaIions wbich are Wld.cr its umbrella in marJcmmg to idemi:fy cleuors. Approxi:ma:teiy 90% of monies far fuundations comes from individuals. T.ac.MiImcsoa F oundatWn provides: 1) marla:ling di.ni.c:J and workshops to whicl1 all i1s member; are i:avited (there was reee:nly an OctOber session); and Z) worlcsl1oJls on fin~ plaJmed giving, and keys to successful fundrais:ing. The Minnesota Foundation is a resourc~. It clees not acmaIly do the job oi funciraisiIlg, but it helps foundations to imylem= 5 plan and discusses wba:t otber found.mons have done. In regard to the poWltial Arden & Fo"n~."!o",, the TrnI",~g would emphasize that me fuundaticn provides citizens with an opportUnity to show affilctim1 md stewardship to their homctCWll. After Yfr. L.mcaster had given his talk, be respcnded to questUms.from the group. 0IIe question was what other citic:s the m of Arden Hills had set up a foundation wing the M~ Foundation. These cities include Red Wing, WortIlington, New u1m, Argyle. and MomMdeo. In . . . . MomIvideo. the cllmmllllity had raised 51 milliOll in two years. 11 does not awear Ula1 tile Arden Hills Foundation would be in competition with other fu.m<iorionq in tile COIIlIllIIIlity. In fla, foundations sometimes leverage oif eac.b. Otllcr in prtl\'iding a plnl........opic awar~ in tile co~. The Ard=Eills Fc",,,,,.rinn woulcl be a ccmlJlWliry fo..""..inn Ula1 give:s a me:ms to give. We e:qllored wllctlIer we would WalIl the fo.m"..;nn to serve Otllcr w~.,.... b~ p2lk and r=eation funding. Since iIldMdua.l.s are unlilcdy to give money to the city itself wbich would be considered another mcrhod ofbemg weed, it appears tb3t in the case of our fo..n<l.ri...... it miglIr make 5en5e to have it serve parks and recreuiOll. After Mr. Lancaster 5l'oke.. we had a brief di!cus!ion amongmembers of the twO =mmm_ as to the feasibility of a faunda:tion for Arden Bills. The joim n;<n,..;on rCIdled tile ~0"V"''''5 that it did not appear tha% the ha'y Parle iiwiraising would COIIflict with estabJisbiDg a cnnmu ,.my foundation. For.P <:n'y Park, the == is for individual! who are interested in improving the park r.aw, wherea:l, wilb .. community foundation, the co= is to -.onl;.lt funds ill pllfllCNity. We believed that it would be importan1 to iMmify individuals ('nnnm....., to werking with tha F OWldation in order to usisl: in fundraising ~ other aaiviIi.c:I of tIu: F (11m<l..;"'l. 0ne:liDal point was that in light of!ll.e develop= of the ar=J. property it would be pcrlmps hcIplUl to have the Arden Hills Foundation in p1ac: to coordUwe develo~ in that area. Council UaiSOD Report - Paul Malone The Lake Iohamla V nlr",....". Fire Dc:partmclIt will be receMng ad,;;,.;"""I1i,,,~ in order to . protect the Alliam T edlsystems property. There lw been some di3nl!9l,m as toO how this additional funding should be used.. Thel..1ke Jobanna Volumer:r FlI'CDepaltlIIIllIl: is <II~"'i that there is a need for a MW StaIion Two 011 Eodg!OIl.Road. However, it is the view of ..s..rden Hills City Ccuncil. tha% a perc=age of this additional income 5hould be lJSIld to decrease the portion that each ciry is required to ccmribute to the Lake Jolwma Y nil.....,,_ Fn Department. The Council is in di.s=om with the Ukrainian Orthodox Cl1Urcll 011 the apaIllIion ciits tacilities. One major issue is in regard to satis!Ying the psrk dedicuiOll requir=. Ever= Developmf:m will be improving the gaIeway area at 694 and 35 for a developmeltt oflou. :Election day is coming up. Denny Probst and Beverly Aplikawski are rumDng for mayor and Dale Hicks is ruttning again for a City Council po$tion. Everyone is encouraged to yore OIl E1ecrio:n Day. In addition. Dorothy McClung repOIted that she and DCllI1Y Probst as well as T=1 Ns.egel ofme Economic Develop= Co=Unec will be the Ard= Hills' represexnatives for the arsenal property develOJ'm.e:lt cOJIlIllin=. Thc::-e are apprcxima1dy twenty i:ad:ividuaJs on this committee. Ms. ~Chmg stated that the first =ti!lg of!he committee was ]",m"h..:l with a bus tour aime Arsenal Property wcich was found to be very in1eresting. Apprrmmor..ly one-ba.lf of tb:II property has been developed with b,,;1<li,,$S and Other strUCtUres. 11 is planned for the committee to reach a conclusion and prepare a report within one yar. . - --------------- . -4 Meetinl!" discussion following the Foundation Report . PrOl!"ram Report: Handout covering Fall Program numbers was distributed. The Winter brochure will be mailed out to the residents the last week in November. PerrY Park Marketing Plan: The City Council consented to paying up to $2000 for Kate Huebsch's services to help with developing a Marketing Plan. A presentation will be made on November 7 to the Light Brigade requesting funds towards Perry Park. Directors Report - Cindv Walsh: Valentine Park - Update The warming house is completed except for painting. The project is over budgeted by approximately $500.00. The location of the new structure required some changes in electrical wiring which had to be done by NSP. The ball field has been moved and the backstop fence is in place. The infield will be flooded as the skating rink. The parking lot should be paved in the very near future. The project has been delayed due to rain. Vandalism: a. Phone lines - Hazelnut and Cummings Parks have had their phone lines smashed and . pulled out. We will reroute them inside. b. PeTTY Park - The heater inside the warming house has been smashed. Repair may be more costly than replacement. . 3 ------- ---- MINUT~S OF A ME~TING OF THE JURISDICTIONS WHICH CONTRACT WITH RAHS~Y COONTY S:s:ElUFF' S DEPARTMENT FOR POLIC~ S~RVICES . October 20, 1994 ++++++++++++++++++++++++++++++11 I 1 I I 1 I 1 I I 1+++++++++++++++++++++++ Joel Hanson, Chair, called the meeting to order at 7:36 a.m. The following members were present: - Jerry Bergeron, Commander, Ramsey County Sheriff's Department - Dick Dornbusch, Lieutenant, Ramsey County Sheriff's Department - Bill Ecklund, City of North Oaks - Joel Hanson, City of Little Canada - Terry Post, City of Arden Hills - Jan Reagan, White Bear Township - Terry Schwerm, city of Shoreview - Bill Short, White Bear Township - Gerry Urban, City of Vadnais Heights APPROVAL OF MINUTES The Minutes of September 15, 1994, were approved as submitted. DISPATCH~R CONTRACT SETTLEM~NT Bergeron reported that County Dispatchers have settled their contract for an approximate $2.00 per hour increase. The increase was necessary due to the fact that County Dispatchers . were among the lowest paid Dispatchers in the Metro Area, which resulted in exceptionally high turn over after training. S~RVIC~ SHARING GRANT Wayne Becker, Short Elliot & Hendrickson, was present to explain a grant application for Geographic Information system (GIS) to benefit the ~amsey County Sheriff's Dispatchers and local fire and rescue departments. Each Community involved would be asked to enter into a cost-share agreement for graphic data, and each would also have to agree to develop an electronic map of their water distribution systems (hydrants, gate valves & pipes). The grant must be submitted to the State by November 15, 1994. The Group felt they needed more information on the proposal, including long range costs & benefit~. It was requested that the fire chiefs discuss the grant with SEH. Bergeron will discuss the issue with Gary Kollman, Communications Supervisor. GRANT UPDAT~S Dornbusch reported that it is doubtful that the Group will obtain the Government Innovation & cooperation Grant for the Community Service Officer Position. . 1 ---------_.~ --------------------- --- ---- - ---- Sheri~~ Contract Group Minutes October 20, 1994 We should hear more with regard to the status of the Police . Hiring Supplement Grant in February. PLANNING SESSION Bill Ecklund informed the Group that he is not seeking re- election as Mayor of North Oaks, and therefore may not be representing their city with the Contract Group after the election. The members encouraged him continue with the Group in a liaison capacity. He explained that he would apply to the City Council for this appointment after the election. The Group discussed the concept of hiring two COInJnunity Service Officers rather than one additional deputy in 1996. Bergeron agreed that the Group should phase in CSO's, but favored hiring an additional officer. Commander Bergeron was asked to put together a survey for the Deputies and staff to obtain their list of priorities. The Group stressed the importance of their opinions. OTHER MATTERS Bergeron encouraged each community to adopt the uniform curfew ordinance. Bergeron reminded the Group of the community Policing conference . to be held on October 27, 28 & 29, 1994 in st. cloud. It was noted that micro cassette recorders have been ordered for all deputies due to the recent court decision directing that all arrests be tape recorded. The meeting adjourned at 9:20 a.m. The next meeting is scheduled for 7:30 a.m., November 17, 1994, at the North Oaks country Club. Respectfully submitted, ~f~~~V' ~ an Reagan Recording Secretary DATED: November 2, '1994 2 . NSCC Item VI.A. . October 26, 1994 TO: Cable Commission !~ FROM: Coralie A. Wilson Executive Director SUBJECT: October Report Preparation for the upcoming state legislative session began in earnest in October. Mayor Bob Benke and City Manager Matt Fulton, Ann Higgins from the League of Minnesota Cities, and I met with Senator Steve Novak on October 7 to share our concerns/issues and to seek his advice on strategy. He was very supportive and helpful, but we wiil need to continued to keep him apprised of our efforts. . Greg Moore, Executive Director of the Northwest Cable Commission, and I met with Tom Creighton and Adrian Herbst and their assistants on October 11 to get them started on the process of developing legislation, at a cost not to exceed $15,000. The first phase wiil involve researching state statutes to identify all relevant telephone and cable regulations, determine when different rules apply to essentially the same type of telecommunications service, and try to resolve those differents. In addition, they will identify statutes that grant or proscribe municipal authority in these areas. The second phase will consist of drafting a model right-of-way ordinance or ordinances and legislation to amend existing statutory provisions, as necessary, to protect and/or extend municipal authority over the rights-of-way. Ann Higgins has scheduled additional meetings with the two attorneys on November 11 and November 18 to review their progress. A small group of us ( including Higgins, Creighton, Herbst, and Moore) met with representatives of the Minnesota Cable Communications Association on October 14 to discuss our interests and to determine where they might overlap. We also have plans to meet with representatives of U.S. West (Nov. 11) and with staff at the Public Utilities Commission (to be scheduled). . - -.--..- ----- u .~ -- NSCC October Report (. . October 26, 1994 Page 2. In other news, J had the opportunity to meet with the Arden Hills City Council in a work session on October 18. I would be more than happy to meet with other city councils as well. In addition. I plan to put together a one-day workShop on telecommunications and franchise renewal issues for city officials, to be held in January or February 1995. This will probably be held on a Saturday for four to six hours. Finally, we are again providing election programming, including coverage of the election returns on November 8. Municipal Access Coordinator Terri de la Barba is heading up this effort, and her report is attached. Note that our hosts for the election night program will be Barb Haake, the host for. A View from the Mound.. and Larry Morrisette, a member of the Shoreview Cable Advisory Group. (. . . Economic Development Committee Meeting Minutes November 17, 1994 8:00 a.m. Army Reserve Center 1. The meeting was called to order at 8:04 a.m. 2. Present were Arnold Lindberg, Dan McCallum, Tom Goblirsch, Robb Carlson, Jr. , Council Liason Beverly Aplikowski, Finance Liason, Thomas Steele, Community Planning Coordinator Brian Fritsinger. 3. The minutes from the October 20, 1994 meeting were approved. 4. Monthly Activities Staff provided an update as to the monthly activities of staff in the area of economic development. This included TeMP, Round Lake and the other miscellaneous contracts. . 5. Marketina Packp.t Discussion started with comments about the city newsletter. The Committee was unanimous in that the current newsletter is not the communication tool preferred by this Committee. Mr. Steele commented that the Town Crier was to the point and informative rather than glitzy like the current newsletter. The Town Crier was able to answer the questions of local citizens in a casual approach. This conversation was based on staff's comments which tried to show the relationship between the newsletter, city handbook and marketing packet. The Committee commented that the handbook could be effective to deal with residential questions and the marketing packet for businesses. . Economic Development Meeting Page 2 09/15/94 . Staff encouraged the Committee to move forward on the marketing packet prior to year's end. The Committee decided that a special meeting would be appropriate the first week of December. The Committee reviewed the City of Mounds View Profile and would like to prepare something similar. 6. The next regularly scheduled meeting will be held on December 15, 1994. The special meeting will be held on Tuesday, December 6, 1994, at 7:00 a.m. Beverly Aplikowski will host the meeting at her home located at 1742 Gramsie Road. BF\jt . . MSEY . @ 0 3490 Lexington Avenue North COUNTY LEAGUE st. Paul, MN 55126 OF LOCAL GOVERNMENTS (612) 490.5600 CAPlTOl COUNTY *** IMPORTANT NOTICE *** OF MINNESOTA RAMSEY COUNTY MEM8El18 The Nominations Committee of the Ramsey County League of Local Arden Hills Governments is seeking nominations for the 1995 Executive Board. Falcon Helghls Elected or appointed officials from the cities/township, the county and the Gem lake school districts within Ramsey County are eligible for nomination. As set out in the Charter, the Executive Board is responsible for: Lauderdale UtIle ~ 1. Control and management of the property and assets of the Maplewood League; Mounds VIew 2. Authorization of League expenditures; New Brighton 3. Direction of activities of the League for the general benefit North 0_ of members; N_ St. Paul .Ramsey County 4. Supervision of the activities of the Coordinator; and Rosevllle 5. Such other duties as are necessary to the operation of the St. Anthony League. St. Paul Members of the Executive Board are expected to attend two meetings Shorevlew a month. The two meetings are the executive board meeting (typically Vadnais Helgn1s a noon meeting) and the general membership meeting (the third White B_lake Wednesday evening of the month). If you would like to nominate yourself or someone else for the 1995 Executive Board, please notify WIllte B_ Township Peggy Rollins, RCLLG Coordinator at 490-5600. You can also mail your ASSOCIATE MEMBERS nominations to: RCLLG, c/o League of Minnesota Cities, 3490 Lexington Mounds View School Ave. N., Shoreview, MN 55126. ~ District #821 North St. PauV Nominations must be returned by Wednesday, November 23rd. Ma~lewood School Dlstrtct #e22 Rosevllle Schoql I would like to nominate the following person(s) for the RCLLG Dlstrtd #e23 , Executive Board (include title and city): Ii St. Paul Senoqi- District #825 , Whtte BeI8I" Lake . Sen. DIst. #824 Ramsey Soli & Water Printed on recycJed paper Conservation OIstr1ct Signed: ----- --- -- -- ------------ 0 RECEIVED . 3490 Lexington Avenue NorOOV 10 1994 St. Paul, MN 55126 (flY O~ .~kuttl MilLS (612) 490-5600 CAPITOL COUNTY OF MINNESOTA RAMSEY COUNTY MEMBERS TO: City Managers! Administrators Arden HIli. FROM: Peggy Rollins, RCLLG Coordinator Falcon Heights \Mm uke DATE: November 9, 1994 Lauderdale RE: Nominations for RCLLG Executive Board UttIe C8n8d8 Maplewood The Nominations Committee of the RCLLG is seeking nominations for the Mounds View 1995 Executive Board. Would you please make photocopies. of the New Brighton attached form and distribute one to each of the councilmembers and the North Oal<s mayor. Your nominations would also be appreciated. North St. Paul Please note that the form must be returned by November 23rd. Thank Ramsey County you for your assistance. . Rosevllle Sf.. Anthony St. Paul Shorevtew Vadnais Heights White B_l..aI<e White Bear Township ASSOCIATE MEMBERS Mounds View .scho~ - DIstrict #<121 ~ North St. PauU M.aplewood School DIstrict #022 Rosevllle SChoql DIstrict _3 , " St. Paul 5choql District Ile25 WhIte B_l..aI<e 5ch. Dls!. _4 . Ramsey Soil & W",<< ConservaUon DIs'tr1ct Printed on recycled P4HK /' Office of the Coun9' Manager Terry Schutten, County ~ager , ,ii;- RECEIVED 250 Court House 15 West Kellogg Boulevard Tel: 612-266-8000 St. Paul, MN 55102 NOV 22 1994 Fax: 612-266-8039 November 18, 1994 (flY OF .&RDEN HILLS Dear Committee Members: As the end of Phase I of the strategic planning process approaches, we want to update you on what's been accomplished to date, as well as what is coming up in the next two months. This packet includes the following information: . A list of who is responsible for the different sections of the final document for Phase I. . The list of questions the Policy Unit will use in reviewing the vision statements. . Key dates to remember. (We've moved the 3rd "Learning Session"out several weeks, to relieve the timeline a little.) . A list of all committee conveners. . Membership rosters from all committees. . An invitation to partidpate in two new task forces being developed to . assist with Phase II: Communication Task Force, and Research Task Force. We hope this information is useful in completing Phase I. Please call me at 266-8011 or any of the Policy Analysts if you have any questions about these materials. Reggie Edwards 266-8024 Monica Herrera 266-8017 Mary Karcz 266-8015 Jim Theurer 266-8018 Thank you for your commitment to this proress and all the great work you've done. We're looking forward to hearing the presentations and seeing the visions. ze,y, ~. ~~ dp.,~ . '~ ,. Barbara E. Raye, Dit.- r . Policy, Planning, and Organization Development MlDnellOta'. FIrst Home Role County printed on ~ paper WIth I. mlnimwn 01 lOX posl,",nsumereoment ~ . Final Products of . Phase I ~ What it res'Donsible includes Committees and · Vision statement no more than policy staff 11/2 pages of text Committees and · Critical Issues 4-6 prioritized policy staff issues (stated question form) in 1/2 page of text Policy staff · Materials to the County Board before compilation of presentations: Committee 1) Committee membership list visions and 2) Copies of each committee's issues and vision statement and issues updated . membership rosters Committees · Presentation to County Board total of20 minutes that includes, set- up, presentation and questions Communication · Distribution of visions and issues to broad base Task Force and the community for verification distribution of policy staff the visions using the media, public presentations, and other means as defined by the Task Force . . r . These are the questions the Policy Unit will be using to review vision stat......."ts. We thought it would be useful for you to see the questions before the visions were ~pleted. 1) Are you inspired and "h..n...,ged about the future the vision speaks to when you read it? 2) Is there clear accountability for achieving specific outcomes or standards of excellence? That is, could a citizen recognize success? 3) Are the roles and relationships of goverrnnent (all levels), citize.....hw, non-profit, for profit, and other formal institutions identified? 4) Are the vaIueslprinciples that need to be embraced while achieving the vision worth sacrificing for (in terms of time, energy and resources)? 5) Is the reputation, position and image of the delivery system. or policy area explicitly stated? 6) If there are .,.;pificant "h.....ges in the current delivery system. (growth, service priorities, service recipient, IDe"h..ni...... of delivery, spaceIlocation, etc.), are they clearly stated? . 7) Is the relationship between citizenship and the service delivery system a mutually responsible partnership? ~ . - -- --- --~- . , DATES TO . REMEMBER ~ 2 Convener's Meeting Court House, Room4OA Intersection ofKeIlogg and. W~j;lha IP~TlPl1P.n1ber 8th 4:30-7:30 eM First set ofp1~tations to County ConnnlR<Doners Weyerhaeuser Auditorium, Lan,.hl1al"k Center Committees scheduled to present are: · Solid Waste · PulJl;W Health · Land Use · PulJl;W andElderly Housing · Transit · Emergency Seroices . · Thoroughfares cmdHighways · PulJl;W Buildings · Public Safety (Law Enforcement) - tentative TuP-<Ulav. Jannal"V 10th 4:30-7:30 PM Second set of P'" ...la1tations to County Cnrr1'l111R<DQ11P.1'S City Conference Center, City Hall.AI1I1A~ 11th Floor Committees schednled to present are: · Utilities · Open Space andParks · Water Management · Economic Development · Human Seruice Delivery · YQuthDevelopment · Seruice Delivery * Education Conunit/ee wiU present at a later date. Dtursdav. Janmnov 26t,Jt 5:3Q-8:30 :eM Last all committee meeting to prepare for Phase n Court House, rooms 40A and. B . Portfolio Composition IN S TITUTI 0 N AL ils t.l jJercentu.ge of tot.ll .Issets GOVERNMENT INCOME PORTFOLIO October 31,1994 U S Agcnc... Interest-Only 'iO!" Institutional Gouemment Incume Po rtlo!io '$ im'cstment oh;i!CtiL'(' is a Receiv:lble for high feud oj" current incnme ClillS/$!t'llt with !Jresen'atio!l o{ (.IpItd!. Securities Sold * U.S. Agency Principal-Only [30" Since early 1994, we haye been modifying the composition of the Shorr-Term 16'% portfolio as we have implemenreda three~part strategy for the fund: u.s_ Tre.1SUfY 19",;, I. Rebalance the portfolio with an emphasis on ". Added to sf)()yt-term position of fimd in earl~' November short-term U.S. Treasuries in an effort to reduce net asset value (NAV) volatility. Fund Performance The potential for further rate incre3.ses in the remainder of 1994 remains high, and our clients are dearly concerned about continued erosion to Fund performance calculations are through the fund's NA V. Therefore, we have taken the following steps to October 31, 1994. and reflect the reinvestment of aJl rebalance the portfolio. which have reduced the fund's volatility. We dividend and capital gains distributions. plan to continue rebalancing the fund through the middle of ","ovember One-Year Total Return in an attempt to further reduce volatility. .Does not reflect the fund's 1.5% sales charge. . We have increased the U.S. Treasury component of the fund. By early November, approximately 45% of portfolio holdings ($220 million) Institutional Go....ernment Income Pon:folio.....~28.96% Merrill Lynch 3-5 Year Treasury Index.........~2.37% will be in cash and one- and t\vo-year Treasury securities. Average Annual Total Returns . During most of the period since June, the Institutional Government Reflects the fund's 1.50/0 sales charge. Income Portfolio has been a net seller of morrgJge derivative One~ Year ....................................................-30.020/0 securities. As we have sold these securities, we have made adjustments Five~ Year .....................__................................4.020/0 in the composition of that portion of the portfolio, concentrated in Since Inception (7/11/881 ,.,............................5.21 % two areas: We are selling securities that have long. term recovery potential in favor of securities that \ve believe ~lre likely to recover in Fund Statistics a shorter time frame; and we are generally selling more principal-only securities (POs) and in-verse floarers while buying interesr-only securities (IOs) ,lnd U.S. Treasury securities. Currendy, 87% of the Net Assets 5487 million securities in the portfolio ha ve a par value [hat is issued or guaranteed Net Asset Value $7.67 at maturity by the U.S. government or an agenLY of the U.S. Inception Date JulV 1988 government. These securities remain severely discounted with their Fiscal Year End Sep[ember 30 average price at 573 for $100 of par value, This is down from 92~,-o, Ticker Symbol PJIGX primarily resulting from our sale of POs and our slightly increased purchase of lOs, which may have income earning cJpabilities and Initial Investment Fund closed to may act as a hedge against the PO component of the portfolio. new mveswrs . Over the past several months the sale-forward (dollar-roll) program Subsequent Investments $2.500 was reduced. In October, it WJS discontinued pending more favorable 12-Month Distribution $1.18 market conditions. . Colltinued f)/l back page Distribution: History ( "'II/rut/ed in 1m in !Ill {'.I'..;" SilI(l' IHCt'!Jt/ul/ I/I/h 1<IS81 2. Maintain the current monthly dividend of 7.5 cents per share. Through (he end of Ol:wber. rhe fund has ...:onrinueJ ro prouu...:t: ;1 Mon~hly Dividends Paid - (, sufficienr level of in,ome m P~lY its monrhly dividend. ,&re I.:urrenriy . Total Monthly Dividends S5.-- ;.1nricipare no changes ro our di,'idenu policy and re~llize this is ,1 high Capital Gains prIority m our clients. Distributions Paid " Total Capital 3. Position the fund to allow for recovery of its NAY. Gains Distributions 50.52 The fund's cominueu erosion ot NA V, while disilppoinring. is nor T otaJ Distributions surprising in this period of rising imerest ~res. To [he extent we have Per Share S6.l9 ..drered the fund's portfolio to reduce volariliry. as described J.bove, we are diminishing the fund~s ability m increase NA V under more t::1sorable FunclAdviser market conditions. As we have previously scared. any improvement in - ~.-\ V will require ;In extended period of st3ble O[ declining interesr r;,lres. Piper Capital Management Institutional Government Income Portfolio Characteristics . Ht:,ldqu..lrrerL'd ill ~linne;lrolis. wirh oHil.:"t:s in . DesigneJ for inve:-.wrs who -;1.:e1\ '-1 hi~h level ot ";llfrenr in..:ume Searrle ~llHj Den\.cr -.::onsisrent wirh prest::fvurion of capitaL . Provides invesrmenr 5ervices to!' more than 40 murua! funds . Invests in securiries issued or guaranteed as co paymenr of principal . Wholly-owned subsidiary of Piper Jaffr<lY and/or interesr by rhe U.S. government, its agencies or insrrumentalities. Companies Inc.. which was established in 1895 including mortgage-related securities. (The securities in rhe fund, not . Piper Jaffray Companies has don~l[ed 5% ot prerax protirs to Civic and -..:harirable ':;luses c;lch the fund itself. Jte guarameed as to pavrnem of principal and imeresr.) year since 1969 . The fund's lnvestments in morrgage.relared securities include derivative prodUCts such as interest-only and principal-only securities. inverse floating rate secutities and Z.bonds. The market value oi these types o. Portfolio Managers derivatives, given the market experience of 1994~ may be more volatile rhan orher securiries owned by the fund and may result in increased Worth Bruntjen volatility of the fund's NAVin certain market conditions. . Piper C.lpiral senior \'ice presidenr and fixed The iund can use investment rechniques - including the purchase of . income porcfolio manager . 27 years invesrrnenr c:xpenence derivarives and the purchase or securities through the sale-forward Manjo Goldstein program - which may cause the fund's NA V ro flucruate to a greater . Piper Capital senio!' ':ice preSIdent 3nd fixed extent than would be expected from interest rare movements alone. income porrfolio manager (Please see "[nvestment Objective and Policies" in rhe fund's prospectus . Nine years investment e:o..:perience for J. more complere discussion.) Marcy Winson . Piper Capieal ,"ice presldem and fixed income Contact Your Investment Executive asso~iare ponfolio manager For more informacion about Jny of rhe Piper funds. including a . Four ye~lrs im'esrmenr experience prospecrus. conra-.::r your invesrmem executive or call 1 800 R66-7778. Steve Kuhn . Piper Clpiml fixed income associ are The fmtitl/tlOl/<11 GOI't'/'IImel1t Income Pr)r.tlnlio is do~ed to !l('U' im'estrJrs. Fir://res shr,ll/IT portfolio manager reflect past per.t"nrnwl/c/:' ./ltd do !Jot gu.;r.mtc(' fl/fllre re:SI"ts~ TlJe retl/m .2nd prillcip.1f t'.lflll! . Two years inVesrmenr expenence of ull im'f!stJ!tent ill the lima' will fluctuate .md slhlres. when redeemed. 11141)' he !(,:()rth mUTe or less th.m their origilhl1 cost. RECEIVED ~: NOV 21 1994 . CITY OF ARDEN HIU$ P~!Jer C.lpirai ,vtanageml'nt /l1corprm1fed ;.1:1 Sow/! iVimh Strut, ,\llp/s, ,11,v ))401.-J&O-f [s()(} S66-:---<'1 .":/""'/III/i.,IV J'I,." !ill/lJ ,!i.{;-jiJ/f{II" illld .V,-1SI) ""."d,,", ~;1);-3"14'J :l!lcxr).1 , Portfolio Composition INSTITUTIONAL A;: ./ percentage u( toful .Isseis GOVERNMENT INCOME ._s_ Agen<v n~rse Flo;ters 21 ":, PORTFOLIO u.s. Agency Inverse Imerest-Only 8':/" U.S. Agency October 31, 1994 Z - bonds 6 ~I,> U.s. Agency Interest-Only 5% {nstitutional GOl'emnll'nt Income Portfolio's i11l'estment objectil'c is iJ Receivable for ~ high IeI'd ol ClIrrcnt income ((JI1SiStC:l1t whh /n"csen"ltioll o/I....dpit.lf. Securities Sold"' 12"'~, U.S. Agency Since early 1994, we have been modifying the composition of the Principal-Only 1J~j> Shorr-Term 16':.~, portfolio as we have implemented a three-part strategy for the fund: u.s. Treasury 19% I. Rebalance the portfolio with an emphasis on ~'Added to short-term position of fund in early November short-term U.S. Treasuries in an effort to reduce net asset value (NAV) volatility. Fund Performance The potential for further rate increases in the remainder of 1994 remains high, and our clienrs are clearly concerned abom continued erosion to Fwzd performance calculations are through the fund's NA V. Therefore, we have taken the following steps to October 31, 1994, and reflect the reinvestment of ail rebalance the portfolio, which have reduced the fund's volatilitv. We dividend and capital gains distributions. plan to continue rebalancing the fund thtough the middle of Novembet One-Year Total Return in an attempt to further reduce volatility. .Does not reflect the fund's 1.5% sales charge. . We have incteased the U_S. Tteasury component of the fund. By early November, approximately 45% of portfolio holdings ($220 million) Insrimtional Government Income Portfolio"...-28.96% ivlerrill Lynch 3.5 Year Treasury Index".......-2.37% will be in cash and one- and two-year Treasury securities. Average Annual Total Returns . During most of the period since June, the Institutional Government Reflects the fund's 1.5% sales charge. Income Portfolio has been a ner sellet of mortgage detivative One-Year ........................,.............."....".....-30.02 ~/o securities. As we have sold these securities, we have made adjustments Five-Year .... h n._....... ,................................... ..4. 02 ~/o in the composition of that portion of the portfolio, concentrated in Since Inception (7/11/88) ..............,.,...,.,........5.21 % tWO areas: We are selling securities that have long. term recovery potential in favor of securities that we believe are likely to recover in Fund Statistics a shorter time frame; and we are generally selling more principal-only securities (POs) and inverse floaters while buying interest-only securities (lOs) and U.S. Treasury securities, Currently, 87% of the Net Assets $487 million securities in the portfolio have a par value that is issued or guaranteed Net Asset Value $7.67 at maturity hy the U.S. government or an agency of the U.S. Inception Date July 1988 government. These securities remain severely discounted with their Fiscal Year End September 30 average price at $73 for $100 of par value. This is do\vn from 92 (Yo, primarily resulting from our sale of POs and our slightly increased Ticker Symbol PJIGX purchase of las, which may have income earning capabilities and Initial Investment Fund dosed to may act as a hedge against the PO component of the portfolio. new investors . Ovet the past several months the sale-forward (dollar-roll) program Subsequent Investments $2,500 was reduced. In October, it was discontinued pending more favorable 12-Month Distribution $Ll8 market conditions. . C()!ltlJ1ued on back jhlge --..-.--- Distribution History ("J/ltlnlll'd/nJ!1t /rllltf /,./1.:'1.' )'illl'('{lIL,<{)[/(J// 11/1.'- IllS,)'} 2. Maintain the current monthly dividend of 7.S cents per share. Through the em.l of O~wbt:r, rhe fund has ..:onrit1ued ro pruJlIL':-: a Monthly Dividends Paid - " sufficient level of jn~ome ro pay its monthly di\'iJenJ. We ..:urrenr!y . Total Monthly Dividends 55,-- anricipare no ch~mges ro our di\"ideml polil.;y ..md re~lJize [his is .1 high Capital Gains priority to our clients. Distributions Paid " Total Capital 3. Position the fund to allow for recovery of its NAV. Gains Distributions 50.52 The fund's I;onrinued erosion of ~A V, while disappointing, is not Total Distributions surprising in [his period of rising interest r.ates. To rhe exrent we have Per Share 56.29 ~llrered the fund's porrtolio ro reduce volatility. as described above, we are diminishing the fund's abiliry to increase NA V under more fnvorable Fund Adviser market conditions. As we h:lve previously srared. ~ny improvement in - ~A V will require .In extended period of srable or det:Iining interest' ro.tes. Piper Capital Management Institutional Government Income Portfolio Characteristics . Hl:adqll~lrt't'n.'d ill \liIlIl1..';lro1is. \,"irh nttit.:cs in . Designt:J for inve~(()rs who :;ct:k a high level of l.:urrenr im:011le St;:,.Irrle ;lIlJ Detl\"t:-r ..:onsisrent with preservarion of ~apitaL . Provides invesrmenr sern.,;es for more rhan 40 mutual funds . Invesrs in securities issued or guaranteed as to payment ot principal . Wholly-owned s'ubsidiary of Piper Jaifray andJor interest by the U.S. government, its agencies or instrumentalities, Companies [nc., which \Vas' ~srablished in 1895 including mortgage-related securiries. (The securities in the fund, not . Piper Jaifray Companies has donated 5% of the fund itself, are guaranteed as to p<lyment ot principal and interest.) prerax profits to ci\.ic and ..:harirJble CJuses ~ach year since 1969 . The fund's investments in mortgage-related securities include derivative products such as interest-only and principal.only securities, inverse floating tate securiries and Z-bonds. The marker value of these types of. Portfolio Managers derivatives, given the market experience oi 1994, may be more volatile rhan other securiries owned by rhe fund and may result in increased Worth Bruntjen volatility of the fund's NAVin certain market conditions. . Piper Clpiral senior ,"ice president Jnd fixed The fund can use invesrment techniques - including rhe purchase of . income porrfolio manager . .2 -: years in....esrment ~xpenence derivatives and the purchase of securities through rhe sale-forward Mariio Goldstein program - which may cause the fund's NA V to tlucruare to a greater . Piper C.lpital senior ,"ice presidenr and fixed extent than would be expected from interest rate movementS alone. income porrrolio mJnager (Please see "Investmenr ObJecrive and Policies' in the fund's prospectus . ~ine years invesrment experience for a more complere discussion.) Marcy Winson . Piper eJ.pical ,-ice president and fixed income Contact Your Investment Executive assol.:iare porrfoiio m~lnager For more inform~lrion about any of rhe Piper funds. induding a . Four y~~lrs im"esrrnem experienl.:e prospectus, ..;011[;1("( YOllr investment executive or ("all 1 SOO R66-7778. Steve Kuhn . Piper Clptr~ll fixed Income asso..:ia[e Tbe IlIstitution'll G01'emment l,rcome Pnrtfnlio is dosed to Itt'!l' Int'estrJrs. Figllres ShfllL'1l portfolio manager reflect past perf()rmaJ/u .md do !tot guar,.JJ1t~e filfuI'e results. The retlmr .lJfd principal t',;.iul! . T,vo years im.esrmem experience I)l <111 i,wt?stment i" tin' frmd !v'ill t711~wate .lIld s/hm!s. when r('d,'emed. I1UJ~' he 1'.Oft/) more or less rl1.m their nrigm,li ~.()Sr. RECEIVED ~ - NOV 21 1994 . CITY OF ARDEN HilLS Piper Gtpiflll /vl/lJJagrmmr Incorp(Jriued .:.:~ SOlllh Ninth Street. :lifp/i, AIN 1')402-380..;. {800,l'66-7'.":"-8 1"':,i...rid"fi'i'Y {II.. iirl/ri,fi,[rlilil[I""IIIfI.\",~,\'{) "..,-lid".... "Oi30J.[) P!ICXO.. Portfolio Composition INSTITUTIONAL As .1 fJercem.lge o( ((Jtal ,IsseIS GOVERNMENT INCOME u.s. Agency .verse F!O<lfcrs II "\, I PORTFOLIO u,s. Agency Inverse lmerest-Onl~' H% U.S. Agenc~' October 31,1994 Z-bonds 6(~.i, u.s. Agency [merest-Only 5'% Institutional Government Income Portfolio's inuestmeHt o/Jjectil'(! is d Receivable for ~ high feuel of current income ecHIsistellt with !J/"cseIT,ltiO!l of (.lpit.rI. Securities Sold'" Il<.~o U.S. Agency Since early 1994, we have been modifying the composition of the Principal-Only 13";, Short-Term 16'}o portfolio as we have implememed a three-part straregy for the fund: u.s. Treasury 19";, I. Rebalance the po~tfolio with an emphasis on * Added to shoTt-term position of fund in early November sho~t-te~m U.S. Treasuries in an effort to reduce net asset value (NAV) volatility. Fund Performance The potenrial for further rate increases in the remainder of 1994 remains high, and our clients are clearly concerned ahom continued erosion to Fund performance calculations are through the fund's NA V. Therefore, we have taken the following steps to October 31, 1994, and reflect the reinpestment of all rebalance the portfolio, which have reduced the fund's volatility. We dividend and capital gains distributions. plan to continue tebalancing the fund through the middle of November One-Year Total Return in an attempt to further reduce volatility. .Does not reflect the fund's 1.5% sales charge. . We have increased the u.s. Treasury component of the fund. Bv early Institutional Government Income Porrfolio....,-lS.96% November, approximately 45% of portfolio holdings ($220 million) Merrill Lynch 3-5 Year Treasury Index.........-2.37% will be in cash and one- and two-year Treasury securities. Average Annual Total Returns . During most of the period since June, the Institutional Government Reflects the fund's 1.5% sales charge. Income Portfolio has heen a net seller of mortgage derivative One-Year .................__.................................-30.020/0 securities. As we have sold these securities, we have made adjustments Five- Year .......................................................4.02 ,:.~ in the composition of thar portion of the porrfolio, concentrated in Since Inception (7/11/88) ...............................5.21 % two areas: Weare selling securities that have long-term recovery porential in favor of securities that we believe are likely to recover in Fund Statistics a shorter time frame; and we are generally selling more principal-only securities (POs) and inverse floaters \vhile buying interest-only securities (lOs) and U.S. Treasury securities. Currently, 87% of the Net Assets $487 million securities in the porrfolio have a par value th~u is issued or gUJranteed Net Asset Value $7.67 at maruriry by the U.S. government or an agency of the U.S. Inception Date Julv 1988 government. These securities remain severely discounted with their Fiscal Year End September 30 average price at $73 for $100 of par value. This is down from 92%. primarily resulting from.our sale of POs and our slightly increased Ticker Symbol PJ1GX purchase of lOs, which ma~: have income earning capabilities and Initial Investment Fund closed to may act as a hedge against the PO component of the portfolio. new investors . Over the past sevetal momhs the sale-forward (dollar-roll) progtam Subsequent Investments $2.500 was reduced. In October. it was discontinued pending more favorahle 12-Month Distribution $1.18 market conditions. . (:I!11ti11lfed ()J1 I)ac/~ lug(' -~ ----- Distribution History ("II//lltlll'dli.()/It Inmt {'.I1-:(' Sill~'~' Illc~pti()l1 1/ !fly (~_l .),,-!') 2. Maintain the current monthly dividend of 7.5 cents per share. Through the I;nd of Ol;wber. the fund has ~()nrinueJ ro proJl1~'" J Monthly Dividends Paid -6 sufficient level ot income to p.1Y its monthly dividenJ: We l.:urrently . Tota.l Mon'thly Dividends S5.-- Jnricipare no changes ro ollr di\'idenJ polil..':Y ~md realize thIS is .1 high Ca.pi'tal Gains priority to our cliems. Distributions Paid b Total Capital 3. Position the fund to allow for recovery of its NAV. Gains Distributions 50.52 The fund's conrinued erosion of NA V, while disappointing, is nor Total Distributions surprising in chis period of rising interest mtcs. To the extent: we have Per Share 56.29 ;..tlrered the fund's portfolio to reduce volariliry. as de~ribed above, we are diminishing the fund's ability to increase NA V under more favoro1ble Fund Adviser market conditions. As we have previously sr.:lted, Jny improvement in - \fA V will require :In extended period of stable or declining inrerest fates. Piper Capital Management Institutional Government Income Portfolio Characteristics . HC~ldqll;.lrrt'rni in \Iinnl';lpolis. \\"trh 'lffiL:1o"s in . Desigllt'J for irwe~rors who -;1:1::\'; ,.1 high level of current im:onle Seattle and Dell\"(:-r consistent with preservation of capital. . Provides investment sen'H..:es for more thOln -to muru~1 funds . Invests in securities issued or guaranteed as to payment of principal . Wholly~owned subsidiary ot Piper Jatfray and/or interest by the U.S. government, its agencies or instrumentalities, Companies lnc., which was t:stablished in 1895 including mortgage-related securities. (The securities in the fund, not . Piper Jaffray Comp~1nies has donated 5% ot the fund itself, are guaranteed as to payment of principal and inreresr.) prerax profits ro en.it.: Jnd ...:haricJ.ble ~auses each year Since 1969 . The fund's investments in mortgage-related securities include derivative products such as interest-only and principal-only securities, inverse floaring race securicies and Z-bonds. The market value of these types of. Portfolio Managers derivatives, given the market experience ot 1994, may be more volatile than ocher securicies owned bv che fund and may resulr in increased Worth Bruntjen volatility of the fund's ~A V in cerra in market conditions. . Piper Capital senior vice presidem <lOci fixed The fund can use invesrmenr rechniques - including che purchase of . income portfolio manager . 27 years investment experiem:e derivatives and the purchase of securities through the sale-forward Manjo Goldstein program - which may cause the fund's NA V to t1ucruate ro a greater . Piper Capiral senior ~-ice presldenr J.nd hxed extent than would be expected from interest rate movementS alone. income portiolio man~lger (Please see "'Investment Objective and Policies" in the fund's prospectus . Nine years invesrmenr t'xpt:riem;:e for a more complete discussion.) Marcy Winson . Piper Ctpiral \'ice preSIdent and tIxed income Contact Your Investment Executive associ..ue portrolio m::mager For more inform;1rion ;Jbour Jny of rhe Piper funds. induding a . Four ye~lrs inn'srmem experience prospectus, cont;]ct your investmenr exel.:utive or cJ.1l 1 800866-7773. Steve Kuhn . Piper C~lpit<11 tixed in(,,;ome assoo,;:are The InstltJJtion<.l/ C01'l'mmeJlt Income pl)J'tlo!io is dosed to /leU' im'estors. Figures sh(jwn porrioliu manager ref7ect past performann! ;Jnd do If()t grt<.1r,.mtee tlmm: r(,SllJt~. The return _md przncipal /",duI! . Two ye;:t["s investment experience ,J{<JIT ilH'estmem in the /rmd will fluctuate .md sh<./res, when r/.'deemed. may !]I! !~'r)rth //Trln' I)r less r"'.1!1 the/ror/gill.l! <.'ost, RECEIVED ~ NOV 21 1994 ~I --~ . CITY OF ARDEN HilLS Piper Glpittd Alanagemmt !ucorpontted ';':.2 Somb iVinch ,')'tret't, J4pfs, ,1.1,\1 'i)402-3,JO-/. ! ;SOl} ,)'66-7"7-''1 I'I/"'f. !dl/i""y h" . ,(muf ,ii,n.llN/wl" ,lIlfi .\~1S{) "I"JII/II"!" :OT3'),1'1 PjTG:':().1 Portfolio Composition INSTITUTIONAL '-\s il percem.lge 0/ [otal ..Issets GOVERNMENT INCOME .-'- Agency werse F[o:Jters 21 % PORTFOLIO U.S. Agency In\'erse Imerest-Only 80/" U.S. Agency October 31,1994 Z-bonds 60/" Institutional Gouerw1lcnt Income Portfolio'$ iHt-'estment obiectiL'(! is d high /elJel ()f current income COl1Sistellt with preserz'dtiol1 ()f l-.lpit.ll. Since early 1994, we have been modifying the composition of the Shorr-Term 16'1" portfolio as we have implemented J. three-part strategy for the fund: u.s. T(e~sury 19c}\, I. Rebalance the portfolio with an emphasis on ,,. Added to short-term positIon of fund in early Nowmber short-term U.S. Treasuries in an effort to reduce net asset value (NAV) volatility. Fund Performance The potential for further rare increases in the remainder of 1994 remains high, and our diems are clearly concerned about continued erosion to Fund performance calculations are !hrough the fund's NA V. Therefote, we have taken the following steps to October 31, 1994, and reflect the reinvestment of ail rebalance the portfolio, which have reduced the fund's volatility. We dividend and capital gains distributions. plan to continue rebalancing the fund rhtough the middle of November One-Year Total Return in an attempt to further reduce volatility. .Does not reflect the fund's 1.5% sales charge. . We have increased the U.S. Treasuty component of the fund. By early November, approximately 45% of portfolio holdings 15220 million) Institutional Government Income Portfolio.....-28.96% :\tlerrill Lynch 3-5 Year Treasury Index.........~2.37% will be in cash and one- and two-year Treasury securities. Average Annual Total Returns . During most of the period since June, rhe Institutional Government Reflects the fund's 1.5% sales charge. Income Portfolio has been a net seller of mortgage derivative One-Year ".................'-...............................-30.02 'Yo securities. As we have sold these securities, we have made adjustments Five- Year .................."".................................4.02 ~{;, in the composition of that portion of the portfolio, concentrated in Since Inception (7/11/88) ......................".......5.21 % two areas: We are selling securities that have long-rerm recovery potential in favor of securities that we believe are likely to recover in I a sharrer time frame; and we are generally selling more principal-only Fund Statistics securities (POs) and inverse floaters while buying interest-only securities (IOs) and U.S. Treasury securities. Currently, 87% of the Net Assets $487 million securities in the portfolio have a par value that is issued or guaranteed Net Asset Value 57.67 at maturity by the U.S. government or an agen!"":y of the U.S. Inception Date Julv 1988 government. These securities remain severely discounted with their Fiscal Year End September 30 average price at 573 for $100 of par value. This is down from 92 'Yo, ptimarily tesulting ftom our sale of POs and our slightly increased Ticker Symbol PJIGX purchase of lOs, which may ha ve income earning capabilities and Initial Investment Fund closed to may act as a hedge against the PO component of the portfolio. new investors . Over the past several months the sale-forwatd (dollar-roll) ptogram Subsequent Investments $2,500 was reduced. In October, it was discontinued pending more favorable 12-Month Distribution $1.I8 marker conditions. . Comil1ued Oil hack page --- ------------ - - ----------------~---------- ------- -~--------- - Distribution History ( "!Jltl1lued ,in lilt /r'ullf 1~,It:C - ,\il1(I.' {/fCt'{1(;m/ jlit!." PISSJ 2. Maintain the current monthly dividend of 7.5 cents per share. Through the e-nd of O..:cober. the funJ hJS ..:onrinued co proJll\,:~ J Monthly Dividends Paid - (, sufficienr level of in~{)me to P.1Y its monrhly dividend. We ....:urrenc1y . Total Monthly Dividends S --- ~lnricipare no changes ro our dividend polic.;y and realize rhis is .1 high J. Capital Gains priority CO our dienrs, Distributions Paid (, Total Capital 3. Position the fund to allow for recovery of its NAV. Gains Oisnibutions SO.5.! The fund's cominued erosion of NA V, while disappoinring~ is nor Total Distributions surprising in this period of rising inrerest mtes. To rhe exrenr we have Per Share S6.2~ a[rered the fund's purriolio to reduce volariliry. as described above, we are diminishing the fund's Jbiliry to increase NA V under more favorable Fund Adviser market conditions. As we have previously stated~ ;lny improvemenr in - ~A V will require 3n extended period of stable or declining interest -rates. Piper Capital Management Institutional Government Income Portfolio Characteristics . Ht.:adqll~lrren.'~lin \[inn<..'~lrolis. '.\"irh ottil.:es in . Designtu tor inve:-.rors who 'ict:k a high level ot currenr in~ome Se~lrrie JnJ Denn'r ...-:onslstent with preservation of capita1. . Provides investment services ror more rhon 40 muruaJ funds . Invests in securities issued or guaranteed as co payment of principal . Whoily-owned subsidiary or Piper ]acfroy and/or interest by the U.S. government, irs agencies or instrumentalities, Companies In(,,;.. which W:.1S established in 1895 including mortgage-related securities, (The securities in rhe fund, not . Piper jattray Companies has donuteJ 5% ot prerox profits ro ci,'ic ;lnd charirable causes each rhe fund- [tself, are guaranteed as ro payment of principal and interest,) year since 1969 . The fund.s invesrments in mortgage-related securities include derivative products such as interesr-only and principal-only securiries, inverse Hoaring rate securiries and Z-bonds. The market value oi these rypes o. - Portfolio Managers derivatives, given the market experience of 1994, may be more volatile than other securities owned bv the fund and may result in increased Worth B,.untjen vobtiliry of the fund's NAVin certain market conditions. . Piper Capital senior vice president and fixed The fund can use investmenr techniques - including the purchase oi . income porrioiio manager . 2"7" years investmem experience derivatives and the purchase of securities through the sale-forward Marijo GoJdstejn program - which may cause the fund's NA V to fluctuate to a greater . Piper Capital senior \'ice president and fixed extent rhan would be expected from interest rare movements alone. income portiolio manager .(Please see '.Investment Objective and Policies" in the fund's prospectus . Nine years invesrmem experience ior a more complete discussion. I Marcy Winson . Piper Capital ,'ice preSIdent ;wd tixeJ Income Contact Your Investment Executive associate portfolio manager For more informarion about any of rhe Piper funds. including a . Four ~'e~Hs InveSTment t:xpenence prospe~rus. COnt3ct your invesrment executive or call 1 300 X66-7773, Steve Kuhn . Piper C.1piraJ fixed income Jsso<.:io.te The lmtitlltwllill COl'l!mment illc()me PI)rtf()/io is dosed to lieU' im'esUJrs. Figl/res shown portfolio manager . reflect pa,;t performallce ,:md Jo !mt gttJr.mtee t/ltl/re results. nil: return .md prillcipcli L',11I1e . Two :-.'ears im'estment experIence 1)( <111 im'CSfment in th('fund will tlU1.:ttmte ,md J)!.m?s. when redeemed. may he !t'ort" mure or" fes.> th.m their ongilt,ll (051, RECEIVED r-- - - ~: NOV 21 1994 --- ---- . CITY OF ARDEN HilLS Piper Glpimf /v!,magemeJl( Incorporrrred ';;;J SOllr;' ,V'im/; Sm>ef, ,'vIp/s. A/,V ))402-3804-- [ 8f)f) 866--:---8 l'.'i,,'r/.iI;7',fV (IJ, . .Iilllfi,/i,tri;Jllfi!r,lIIdV,--lS() ""'IIII,,.!" ,Q73CJol'l ;>)IGX().1 - ------- ----- --------- Portfolio Composition INSTITUTIONAL As ,;1 perantage ur tutai d$sets GOVERNMENT INCOME .s. Ag,ncy verse Floaters 21 % PORTFOLIO u.s. Agency Inverse Interest-Only 8% U.s. Agency October 31,1994 Z-bonds 6O/', u.s. Agency Interest-Only S'Y" l11Stit1itioll~zl GOl'ernmellt Income Portj()/jo '5 investment nhieail'c is <.l Receivable for ~ high lel,eI of current income co1tsistent with prcserl'~ltj()1I o{ (.Iplt.?l. SCl..:urities Sold'" 12 'X, U.S. Agency I Since early 1994, we have been modifying the composition of the Principal-Only 13 % Short-Term 16'Yo I portfolio as we have implemented a three-part strategy for the fund: u.s. Treasury 19'Y" I. Rebalance the portfolio with an emphasis on "Added to short-term position of fund in early November short-term U.S. Treasuries in an effort to reduce net asset value (NAV) volatility. Fund Performance The potential for further rate increases in the remainder of 1994 remains high, and our clients are clearly concerned about continued erosion to Fund performance calculations are through ,he fund's NA V. Therefore, we have taken the following steps ro October 31, 1994, and reflect the reinvestment of all rebalance the portfolio, which have reduced the fund's volatilitv. We dividend and capital gains distributions. plan ro continue rebalancing the fund through the middle of ~ovember One-Year Total Return in an attempt to furrher reduce volatility. .Does not ref/ect the fund's 1.5% sales charge. . We have increased the U.S. Treasury component of the fund. By early November, approximately 45% of portfolio holdings ($220 million) Instinttionai Government Income PortfoHo.....~28.96% lvlerrill Lynch 3.5 Year Treasury Index.........-2.37% will be in cash and one- and two-year Treasury securities. Average Annual Total Returns . During most of the period since June, the Institutional Government Ref/ects the fund's 1.5% sales charge. Income Portfolio has been a net seller of mortgage derivatiYe One- Y ear ....................................................~30.02 ~,~) securities. As we have sold these securities, we have made adjustments Five- Year .......................................................4.02 S/o in the composition of that porrion of the portfolio, concentrated in Since Inception (7/11/88) ...............................5.21 % two areas: We are selling securities that have long~term recovery potential in favor of securities that we believe are likely to recover in Fund Statistics a shorter time frame; and we are generally selling more principaJ~only securiries (POs) and inverse f10arers while buying interest~only securities (IOs) and U.S. Treasury securities. Currendy, 870-0 of the Net Assets $487 million securities in the portfolio have a par value thar is issued or guaranteed Net Asset Value $7.67 at maturity by the U.S. government or an agenL!, of the U.S. Inception Date July 1988 government. These securities remain severely discounted with their Fiscal Year End September 30 average price at $73 fot $100 of par value. This is down ftom 92 %, primarily resulting from our sale of POs and our slightly increased Ticker Symbol PJ1GX purchase of lOs, which may have income earning capabilities and Initial Investment Fund closed to may act as a hedge against the PO component of the portfolio. new investors Over the past several months the sale-forward (dollar-roll) program . Subsequent Investments $2,500 was reduced. In October, it was discontinued pending more favorable 12-Month Distribution $1.18 market conditions. . Contil1ltr:.'d rm back page --------- ------ ------- Distribution, History (.,llItlmlcd/J.llm/nlllt!"I.'.!.t' Silt(( f,lt-lptrolIlflll..,. {<'ISS! 2. Maintain the current monthly dividend of 1.S cents per share. Through rhe end of Ocwbl:r, rhl: fund has ~onrinlleJ co rroJu;';~ ~1 Monthly Dividends Paid -I, sufficient level of income ro pay irs mumhly dividend. We ...:urrenrly . Total Monthly Dividends 55.-- ~mticipJre no changes w our di\.iJenJ policy and re:llize this is .1 high Capital Gains priority ro our dienrs. Distributions Paid (, Total Capital 3. Position the fund to allow for recovery of its NAV. Gains Distributions 50,52 The fund's continueu t:rosion ot NA V, while Jisappoiluing. is nor Total Distributions surprising in this peri oJ or rising interest rares. To rhe exrent we have Per Share 56.29 J.ltered the fund's potrtolio to reduce volatiliry~ as described :.1bove, we are diminishing the fund's ability ro incre3se NA V under more favorable - Fund Adviser marker conditions. .-\s we have previously srated. J.ny improvement in - ~ A V will require In extended period of s[3ble or declining inrerest r;.Hes. Piper Capital Management Institutional Government Income Portfolio Characteristics . HL:adquarrerL'd in \linneapnli:-o. \\"ich offil:es in . Dt:signt:d for invesrors who -;ct:k ;.1 high 11:\,(,:'1 of "-:l1rrt:nc int.:ome Searclt: anu Denn~r consistent with preservation of capita1. . Provides invescmenc servi.:es tor more chao -+0 murual funds . Invests in securities issued or guaranteed as CO payment of principal . Wholly-owned subsidiary ot Piper Jaftr:ly and/or interesr by the U.S. government, irs agencies or insrrumem:aliries, Companies Inc.. which was established in l395 including morrgage.related securities, (The securiries in rhe fund, not . Piper ]affray Companies has donared j% ot the fund itself. are guaranteed as to payment of principal and interest.) prerax profirs ro clvie and -:hanrJble o..:auses c;lcb ~'ear since 1969 . The fund's investments in mortgage-related securiries include derivative producrs such as interesr-only and principal-only securities, inverse floating rare securiries and Z-bonds. The market value of these types of. Portfolio Managers derivarives, given the marker experience of 1994, may be more volatile than ocher securiries owned by the fund and may resuJt in increased Worth Bruntjen volatility of ,he fund's NAVin cerrain market conditions. . Piper Capi[al senior vi<.;e presidenr and fixed The fund can use investment techniques - including the purchase ot . income portfolio manager . 27 ~'e:lrs investment ~xperience derivarives and the purchase of securities through the sale-torward Marijo Goldstein program - which mav cause the fund's NA V to lluctuare to a greater . Piper C.l.plral senior \'ice pres idem :md fixed extent than would be expected from interesr mte movements alone. income portfolio manager (Please see "Investment Objective Jnd Policies" in the fund's prospectus . ~ine y-ears in\,estmenr experience for a more complere discussion.) Marcy Winson . Piper Capical \.ice president :lnd fixed in<:ome Contact Your Investment Executive associ;.ue porrfolio manager For more informMion about any of the Piper funds. induding ;J. . Four ye;lfS im'estmenr expeneno..:e prospecrus. contact' your investment executive or c::dl I 300 R66-7778. Steve Kuhn . Piper Capiral fixed in<,;ol1le asso"::J.te The [ltsriclltmndi Goct'TI/IJTent hrcwne Port,t"niio is dosed to Irell' i,west(Jf$_ Figures shr}/t'!1 portfolio manager re/lea past perlIJrmance .md do not gllarantec (utllre rest/Its. The refl/nt .md prillcip,d {-,.lEur! . Two ye~lrs im"esrmenr experience O/UIl im'est11lent m the frmd will t7zlcwate ,/lid sb.zres. when red~'em("d. may he n'r)rth IHfJr(! or less th.11t their origin.li cost_ RECEIVED NOV 21 1994 . CITY OF ARDEN HILLS Piper Clpir/d AltmagnJu.'1Ir 111,'orpfJrilled .222 SOlidi ,Vimh Srreet, :v!pk J,IN f)402-38o-/. (8(J(J 866-1'7-''1 i"Pf';-.I,lifi'./v }II,"", fillld ,INm1m", "ml_V,-I.SI) "1,'1'11.,..,-" ~iO,3"9MI PJ\G~()II NSCC Item VI.A. . October 26, 1994 TO: Cable Commission (!jM JcpJ FROM: Coralie A. Wilson Executive Director SUBJECT: October Report Preparation for the upcoming state legislative session began in earnest in October. Mayor Bob Benke and City Manager Matt Fulton, Ann Higgins from the League of Minnesota Cities, and I met with Senator Steve Novak on October 7 to share our concerns/issues and to seek his advice on strategy. He was very supportive and helpful, but we will need to continued to keep him apprised of our efforts. Greg Moore, Executive Director of the Northwest Cable Commission, . and I met with Tom Creighton and Adrian Herbst and their assistants on October 1 1 to get them started on the process of developing legislation, at a cost not to exceed $15,000. The first phase will involve researching state statutes to identify all relevant telephone and cable regulations, determine when different rules apply to essentially the same type of telecommunications service, and try to resolve those differents. In addition, they will identify statutes that grant or proscribe municipal authority in these areas. The second phase will consist of drafting a model right-of-way ordinance or ordinances and legislation to amend existing statutory provisions, as necessary, to protect and/or extend municipal authority over the rights-of-way. Ann Higgins has scheduled additional meetings with the two attorneys on November 1 1 and November 18 to review their progress. A small group of us ( including Higgins, Creighton, Herbst, and Moore) met with representatives of the Minnesota Cable Communications Association on October 14 to discuss our interests and to determine whe(e they might overlap. We also have plans to meet with representatives of U.S. West (Nov. 11) and with staff at the Public Utilities Commission (to be scheduled). . ---- ---- --- -. ~ ., NSCC October Report , October 26, 1994 '. Page 2. In other news, I had the opportunity to meet with the Arden Hills City Council in a work session on October 18. I would be more than happy to meet with other city councils as well. In addition. I plan to put together a onlHlay workshop on telecommunications and franchise renewal issues for city officials, to be held in January or February 1995. This will probably be held on a Saturday for four to six hours. Finally, we are again providing election programming, including coverage of the election returns on November 8. Municipal Access Coordinator Terri de la Barba is heading up this effort, and her report is attached. Note that our hosts for the election night program will be Barb Haake, the host for -A View from the Mound, - and Larry Morrisette, a member of the Shoreview Cable Advisory Group. (. . NSCC Item VI.A. . October 26, 1994 TO: Cable Commission (}ALiJ JcpJ FROM: Coralie A. Wilson Executive Director SUBJECT: October Report Preparation tor the upcoming state legislative session began in earnest in October. Mayor Bob Benke and City Manager Matt Fulton, Ann Higgins trom the League ot Minnesota Cities, and I met with Senator Steve Novak on October 7 to share our concerns/issues and to seek his advice on strategy. He was very supportive and helpful, but we will need to continued to keep him apprised ot our efforts. Greg Moore, Executive Director ot the Northwest Cable Commission. . and I met with Tom Creighton and Adrian Herbst and their assistants on October 11 to get them started on the process ot developing legislation, at a cost not to exceed $15,000. The first phase will involve researching state statutes to identify all relevant telephone and cable regulations, determine when different rules apply to essentially the same type ot telecommunications service, and try to resolve those differents. In addition, they will identify statutes that grant or proscribe municipal authority in these areas. The second phase will consist at drafting a model right-at-way ordinance or ordinances and legislation to amend existing statutory provisions, as necessary, to protect and/or extend municipal authority over the rights-ot-way. Ann Higgins has scheduled additional meetings with the two attorneys on November 11 and November 18 to review their progress. A small group at us ( including Higgins, Creighton, Herbst, and Moore) met with representatives at the Minnesota Cable Communications Association on October 14 to discuss our interests and to determine whe~e they might overlap. We also have plans to meet with representatives ot U.S. West (Nov. 11) and with staff at the Public Utilities Commission (to be scheduled). . ---- ____u__ ~ .- NSCC October Report , October 26, 1994 (. Page 2. In other news. I had the opportunity to meet with the Arden Hills City Council in a work session on October 18. I would be more than happy to meet with other city councils as well. In addition, I plan to put together a one-day workshop on telecommunications and franchise renewal issues for city officials. to be held in January or February 1995. This will probably be held on a Saturday for four to six hours. Finally, we are again providing election programming, including coverage of the election returns on November 8. Municipal Access Coordinator Terri de la Barba is heading up this effort, and her report is attached. Note that our hosts for the election night program will be Barb Haake, the host for. A View from the Mound,. and Larry Morrisette, a member of the Shoreview Cable Advisory Group. (. . NSCC Item VI.A. . October 26, 1994 TO: Cable Commission (jiiJ !~ FROM: Coralie A. Wilson Executive Director SUBJECT: October Report Preparation tor the upcoming state legislative session began in earnest in October. Mayor Bob Benke and City Manager Matt Fulton, Ann Higgins trom the League ot Minnesota Cities, and I met with Senator Steve Novak on October 7 to share our concerns/issues and to seek his advice on strategy. He was very supportive and helpful, but we will need to continued to keep him apprised of our efforts. Greg Moore, Executive Director at the Northwest Cable Commission, . and I met with Tom Creighton and Adrian Herbst and their assistants on October 11 to get them started on the process of developing legislation, at a cost not to exceed $15,000. The first phase will involve researching state statutes to identify all relevant telephone and cable regulations, determine when different rules apply to essentially the same type at telecommunications service, and try to resolve those differents. In addition, they will identify statutes that grant or proscribe municipal authority in these areas. The second phase will consist of drafting a model right-at-way ordinance or ordinances and legislation to amend existing statutory provisions, as necessary, to protect and/or extend municipal authority over the rights-ot-way. Ann Higgins has scheduled additional meetings with the two attorneys on November 11 and November 18 to review their progress. A small group at us ( including Higgins, Creighton, Herbst, and Moore) met with representatives of the Minnesota Cable Communications Association on October 14 to discuss our interests and to determine whe~e they might overlap. We also have plans to meet with representatives ot U.S. West (Nov. 11) and with staff at the Public Utilities Commission (to be scheduled). . - ~ .. NSCC October Report (. October 26, 1994 Page 2. In other news, I had the opportunity to meet with the Arden Hills City Council in a work session on October 18. I would be more than happy to meet with other city councils as well. In addition, I plan to put together a one-day workshop on telecommunications and franchise renewal issues for city officials. to be held in January or February 1995. This will probably be held on a Saturday for four to six hours. Finally, we are again providing election programming, including coverage of the election returns on November 8. Municipal Access Coordinator Terri de la Barba is heading up this effort. and her report is attached. Note that our hosts for the election night program will be Barb Haake, the host for "A View from the Mound, . and Larry Morrisette, a member of the Shoreview Cable Advisory Group. (. . NSCC Item VI.A. . October 26, 1994 TO: Cable Commission (!jdiJ !wJ FROM: Coralie A. Wilson Executive Director SUBJECT: October Report Preparation for the upcoming state legislative session began in earnest in October. Mayor Bob Benke and City Manager Matt Fulton. Ann Higgins from the League of Minnesota Cities. and I met with Senator Steve Novak on October 7 to share our concerns/issues and to seek his advice on strategy. He was very supportive and helpful, but we will need to continued to keep him apprised ot our efforts. Greg Moore. Executive Director of the Northwest Cable Commission, . and I met with Tom Creighton and Adrian Herbst and their assistants on October 11 to get them started on the process ot developing legislation, at a cost not to exceed $15,000. The first phase will involve researching state statutes to identify all relevant telephone and cable regulations. determine when different rules apply to essentially the same type of telecommunications service, and try to resolve those differents. In addition. they will identify statutes that grant or proscribe municipal authority in these areas. The second phase will consist of drafting a model right-ot-way ordinance or ordinances and legislation to amend existing statutory provisions, as necessary, to protect and/or extend municipal authority over the rights-of-way. Ann Higgins has scheduled additional meetings with the two attorneys on November 11 and November 18 to review their progress. A small group of us ( including Higgins, Creighton, Herbst, and Moore) met with representatives at the Minnesota Cable Communications Association on October 14 to discuss our interests and to determine whe~e they might overlap. We also have plans to meet. with representatives of U.S. West (Nov. 11) and with staff at the Public Utilities Commission (to be scheduled). . ~ .- NSCC October Report (. October 26, 1994 Page 2. In other news, I had the opportunity to meet with the Arden Hills City Council in a work session on October 18. I would be more than happy to meet with other city councils as well. In addition, I plan to put together a one-day workshop on telecommunications and franchise renewal issues for city officials, to be held in January or February 1995. This will probably be held on a Saturday for four to six hours. Finally, we are again providing election programming, including coverage of the election returns on November 8. Municipal Access Coordinator Terri de la Barba is heading up this effort, and her report is attached. Note that our hosts for the election night program will be Barb Haake, the host for' A View from the Mound,' and Larry Morrisette, a member of the Shoreview Cable Advisory Group. (. . ---- . Economic Development Committee Meeting Minutes November 17, 1994 8:00 a.m. Army Reserve Center 1- The meeting was called to order at 8:04 a.m. 2. Present were Arnold Lindberg, Dan McCallum, Tom Goblirsch, Robb Carlson, Jr. , Council Liason Beverly Aplikowski, Finance Liason. Thomas Steele, Community Planning Coordinator Brian Fritsinger. 3. The minutes from the October 20, 1994 meeting were approved. 4. Monthlv Activities Staff provided an update as to the monthly activities of staff in the area of economic development. This included TeMP, Round Lake and the other miscellaneous contracts. . 5. M~rk~rina Packet Discussion started with comments about the city newsletter. The Committee was unanimous in that the current newsletter is not the communication tool preferred by this Committee. Mr. Steele commented that the Town Crier was to the point and informative rather than glitzy like the current newsletter. The Town Crier was able to answer the questions of local citizens in a casual approach. This conversation was based on staff's comments which tried to show the relationship between the newsletter, city handbook and marketing packet. The Committee commented that the handbook could be effective to deal with residential questions and the marketing packet for businesses. . ------- Economic Development Meeting Page 2 09/15/94 . Staff encouraged the Committee to move forward on the marketing packet prior to year's end. The Committee decided that a special meeting would be appropriate the first week of December. The Committee reviewed the City of Mounds View Profile and would like to prepare something similar. 6 . The next regularly scheduled meeting will be held on December 15, 1994. The special meeting will be held on Tuesday, December 6, 1994, at 7:00 a.m. Beverly Aplikowski will host the meeting at her home located at 1742 Gramsie Road. SF\jt . . ---------------- . Economic Development Committee Meeting Minutes November 17, 1994 8:00 a.m. Army Reserve Center 1- The meeting was called to order at 8:04 a.m. 2. Present were Arnold Lindberg, Dan McCallum, Tom Goblirsch, Robb Carlson, Jr. , Council Liason Beverly Aplikowski, Finance Liason, Thomas Steele, Community Planning Coordinator Brian Fritsinger. 3. The minutes from the October 20, 1994 meeting were approved. 4. Monthlv Activities Staff provided an update as to the monthly activities of staff in the area of economic development. This included TeMP, Round Lake and the other miscellaneous contracts. . 5 . Marketina Packet Discussion started with comments about the city newsletter. The Committee was unanimous in that the current newsletter is not the communication tool preferred by this Committee. Mr. Steele commented that the Town Crier was to the point and informative rather than glitzy like the current newsletter. The Town Crier was able to answer the questions of local citizens in a casual approach. This conversation was based on staff's comments which tried to show the relationship between the newsletter, city handbook and marketing packet. The Committee commented that the handbook could be effective to deal with residential questions and the marketing packet for businesses. . ------- ------------ ------- Economic Development Meeting Page 2 09/15/94 Staff encouraged the Committee to move forward on the . marketing packet prior to year's end. The Committee decided that a special meeting would be appropriate the first week of December. The Committee reviewed the City of Mounds View Profile and would like to prepare something similar. 6. The next regularly scheduled meeting will be held on December 15, 1994. The special meeting will be held on Tuesday, December 6, 1994, at 7:00 a.m. Beverly Aplikowski will host the meeting at her home located at 1742 Gramsie Road. BF\jt .. . . . . Economic Development Committee Meeting Minutes November 17, 1994 8:00 a.m. Army Reserve Center 1- The meeting was called to order at 8:04 a.m. 2. Present were Arnold Lindberg, Dan McCallum, Tom Goblirsch, Robb Carlson, Jr. , Council Liason Beverly Aplikowski, Finance Liason, Thomas Steele, Community Planning Coordinator Brian Fritsinger. 3. The minutes from the October 20, 1994 meeting were approved. 4. Monthlv Activities Staff provided an update as to the monthly activities of staff in the area of economic development. This included TeMP, Round Lake and the other miscellaneous contracts. . S. Marketing Packet Discussion started with comments about the city newsletter. The Committee was unanimous in that the current newsletter is not the communication tool preferred by this Committee. Mr. Steele commented that the Town Crier was to the point and informative rather than glitzy like the current newsletter. The Town Crier was able to answer the questions of local citizens in a casual approach. This conversation was based on staff's comments which tried to show the relationship between the newsletter, city handbook and marketing packet. The Committee commented that the handbook could be effective to deal with residential questions and the marketing packet for businesses. . --------- Economic Development Meeting Page 2 09/15/94 . Staff encouraged the Committee to move forward on the marketing packet prior to year's end. The Committee decided that a special meeting would be appropriate the first week of December. The Committee reviewed the City of Mounds View Profile and would like to prepare something similar. 6. The next regularly scheduled meeting will be held on December 15, 1994. The special meeting will be held on Tuesday, December 6, 1994, at 7:00 a.m. Beverly Aplikowski will host the meeting at her home located at 1742 Gramsie Road. BF\jt . . JIIIIII" . Economic Development Committee Meeting Minutes November 17, 1994 8:00 a.m. Army Reserve Center 1. The meeting was called to order at 8:04 a.m. 2. Present were Arnold Lindberg, Dan McCallum, Tom Goblirsch, Robb Carlson, Jr. , Council Liason Beverly Aplikowski, Finance Liason, Thomas Steele, Community Planning Coordinator Brian Fritsinger. 3. The minutes from the October 20, 1994 meeting were approved. 4. Monthlv Activities Staff provided an update as to the monthly activities of staff in the area of economic development. This included TeMP, Round Lake and the other miscellaneous contracts. . 5. Marketina Packet Discussion started with comments about the city newsletter. The Committee was unanimous in that the current newsletter is not the communication tool preferred by this Committee. Mr. Steele commented that the Town Crier was to the point and informative rather than glitzy like the current newsletter. The Town Crier was able to answer the questions of local citizens in a casual approach. This conversation was based on staff's comments which tried to show the relationship between the newsletter, city handbook and marketing packet. The Committee commented that the handbook could be effective to deal with residential questions and the marketing packet for businesses. . ...... Economic Development Meeting Page 2 09/15/94 . Staff encouraged the Committee to move forward on the marketing packet prior to year's end. The Committee decided that a special meeting would be appropriate the first week of December. The Committee reviewed the City of Mounds View Profile and would like to prepare something similar. 6. The next regularly scheduled meeting will be held on December 15, 1994. The special meeting will be held on Tuesday, December 6, 1994, at 7:00 a.m. Beverly Aplikowski will host the meeting at her home located at 1742 Gramsie Road. BF\jt . . ---- ------- ---- 0< flLt- .. . CI'lY QF ARDEN ~ ~ DATE: DecE!lliJer 2, 1994 TO: Mayor and City CoImci1 FRCM@ Ten'aDce R. Post, Acting City l>rlnn..~ stxator SlJBJEC'I' : Packet No...... f= Week Rnti~nt'T 12/02/94 Packet Insert Items 1- As requested under Council carrnents at the 11/28/94 Council Meeting, the City Administrator position responsibility cJes=iption (August, 1989) is enclosed for your review. 2. Copy of 11/30/94 merro from Park and Recreation Director walsh conceming replacement of warming shelter heaters that were vandalized/stolen. I concurred with her recannendation on . categorization of replacement costs. 3. The City received the November tax settlement from Ramsey COlIDty on 12/1/94 in the arrount of $903,512.33. Subject to any adverse abatement activity reflected in the January 1995 tax settlement (i. e. we ~ the County $22, 618 .18 for the January 1994 tax settlerrent), I am forecasting that 1994 property tax revenues .- ($1,575,000) will slightly exceed budget ($1,555,204). 4. Per Mayor Probst's request, staff has explored the rrembership in the Base Closure O:lnsortium organization. Mr. Fritsinger's 11/28/94 merro surrrnarizes this consideration. 5. 12/2/94 letter from Public Vklrks Superintendent Winkel to Ramsey county Public Works. the letter fo:rrrally carrnunicates the wishes of Council in the adoption of Resolution 94-64 in the rratter of the County Road F turnback. 6. An agenda for the 12/5/94 worksession is included for your review . . - ------ ------- .. '- 7. A n/30/94 rreno fran the Ramsey County League of I.=al . Governrrents (RCLlJ3) =ceming the prq:osed legislative policies for the 1995 legislative session is enclosed for your review. other General Info:rmation . Cecember Council paychecks are also enclosed. . Regarding personnel rratters, staff has carpleted a search pr=ess for the vacant Receptionist position. Melanie Spencer has accepted an offer for the open position. The start date for her will be 12/12/94 at Step 2 of the 1994 Pay Plan. Melanie has municipal experience and will be a welcorre staff addition. . As requested by Councilrrember Malone at the n/28/94 Council Meeting, the Ramsey County League of I.=al Governlrent (R<X1.G) was infonred that the Council representative to the organization should be Councilrrember Aplikowski and not Councilrrember Malone. . Another serious house fire occurred in the City this week at 1284 Janet Court. Cause of the fire is orrrently under e investigation . This marks the third such ocaurence in the last rronth with total clarrages approxirrating $750, 000 per the fire chief. , ------- -. ---------- - o' J , POSITION RESPONSIBILITY DESCRIPTION . DATE: AUGUST, 1989 FUNCTIONAL CLASSIFICATION: ADMINISTRATION POSITION TITLE: CITY ADMINISTRATOR ------------------------------------------------------------------------- PRIMARY OBJECTIVE: Plans, directs and coordinates the administration of municipal government in Arden Hills and implements policies, executes ordinances and other directives of the City Council. MAJOR RESPONSIBILITY AREAS: Prepares agenda for Council meetings, ensures Council reports are informative and accurate and attends City Council meetings, maintains City's official records and makes policy recommendations. Administers City's personnel program.which includes: compensation plan, labor negotiations, personnel policies/ordinance, recruitment/selection, grievance/progressive discipline and employee development program. . Acts as City's chief financial orricer by preparing and submitting annual budget for Council approval, oversees City's investment program, ensures proper accounting procedures and record keeping and develops capital improvement plan. Directs and coordinates administrative and operational functions or the City to ensure that all departments are providing efficient and effective service. Keeps the Council informed on an on-going basis of City issues and concerns and informs the Council about regional, state and national concerns that impact the City. QUALIFICATIONS: College graduate, preferably in business or public administration. Graduate level training desirable. S years experience in municipal administration. SUPERVISION/ACCOUNTABILITY: Supervises administrative staff. Directly accountable to the City Council. ~ STAFF AND PUBLIC CONTACT: Frequent contact with all City staff and public. -- ------- >. . , TASK STATEMENT Major Responsibility Areas: . 1- Prepares agenda for Council meetings. ensures Council reports are informative and accurate and attends City Council meetings. maintains City's official records and makes policy recommendations. a. Attends all scheduled or special Council meetings to obtain Council direction and presents and interprets results being achieved by departments. b. Comp lies. coordinates and distributes agenda materials so that reports can be studied by Council members prior to meeting discussion and presentation and makes policy recommendations. c. Ensures that City records are kept and maintained such as Council minute books) ordinance books and finance reports. d. Performs or delegates all duties required of a City Clerk to ensure compliance with Statutes and Plan A form of government. c. Supervises the conduct of all local elections. 2. Administers City's personnel program which includes: compensation plan, labor negotiations, personnel policies/ordinance, recruitment/selection; grievance/progressive discipline and employee development program. . Establishes and maintains an effective compensation plan and a. administers benefits program. b. With Council approval. plans. coordinates, develops and directs personnel programs, policies and procedures which will result in the effective and efficient utilization of all employees. c. Represents City Council in the negotiation of the union contract and represents Council in grievance matters resulting from interpretation of the union contract and personnel ordinance. d. Maintains a personnel system which includes files, performance appraisals and records of accomplishments or disciplinary actions. e. Recruits and selects employees as needed by the organization consistent with state and federal AA and EOE laws. 3. Acts as City's chief financial officer by preparing and submitting annual budget for Council approval. oversees City's investment program. ensures proper accounting procedures and record keeping and develops capital improvement plan. a. Develops the annual budget for presentation in appropriate form for review and consideration by the City Council. , b. Oversees administration and control of all financial matters. c. Submits an annual audit report and capital improvement plan for Council approval. - o' J ~ . d. Ensures that proper control reports are developed and used and supervises effective operation of purchasing. e. Ensures effective investment of available funds and proper accounting practices to control financial assets and provides for financial planning. 4. Directs and coordinates administrative and operational functions of the City to ensure that all departments are providing efficient and effective service. a. Evaulates on a continuing basis, the organization, administration and services being rendered by the various departments of City government to determine ~hether results are being achieved. b. Makes or recommends organizational changes in staffing, as ~ell as other changes in administration as may be justified to assure a high standard of performance is maintained. c. Keeps informed on all aspectes of municipal government and researches improved methods of administration for possible implementation in Arden Hills. d. Directs the affairs of the City in conformance ~ith federal, state and City la~s. . e. Works ~ith City Council and department heads in establishing goals and objectives designed to achieve and maintain the desired level of service for community residents. S. Keeps the Council informed on an on-going basis of City issues and concerns and informs the Council about regional. state and national concerns that impact the City. a. Represents the City Council and/or maintains liaison in metropolitan and state government-related activities and represents the City Council at public meetings outside the community. b. Keeps the City Council informed on all important developments ~hich may affect the administration of City government and ~hich they ~ill need to kno~ to perform effectively as Council members. c. Serves as the City's public information representative, confers with media, speaks at schools, civic groups, and other organizations. ~ CITY OF ARDEN HILLS . MEMJRANDCM DATE : NovaIiler 30, 1994 'l'O: Ten:y Post, Ac~ City ~nistJ:ator ~ ~ . l - / . -' FRCM: Cindy S. Walsh, Parks & Recreaticn Director SllBJECT: Purchase of W>onniT1g Shelter Heaters Damage '[bne by V;>nr'l;> 1 ism As we discussed previously, the warming shelters at Pen:y Park and Hazelnut Park will need to be replaced. The heaters at Peny Park were darraged by vandals who broke in and smashed the two 8llE.ll (3. 5kw) heaters (one in each bathro::rn) with baseball bats. The heater at Hazelnut Park was stolen in a break-in that rx:=red sometirre between October 24 - libvember 11, 1994. 'Ibat heater was a 7 kw unit. The 3.5 kw heaters are $260 each. We will need to purchase two for Pen:y Park. The 7 kw heater is $390 each. One unit . will be sufficient to heat the Hazelnut warming shelter. Recannended F\.rr1r'li nrr S('Jl1~S for Heater ~lac~t I am not planning to purchase the recycled mJwing deck that is budgeted in 101-45200 #5400. This will result in undenlpending of approximately $2000. The total expense of heater replacement including rrounting brackets and tax is approxirnatel y $1000. I reCCltl1reIld that the heaters be replaced using these funds. Please let me know if this is not acceptable by December 2, 1994. I MJUld like to purchase as soon as possible in order to install them before skating rink season. ~ . RAMSEY COUNTY WARRANT -CHECK ~ARRA~T-CHECK ~O. C0357~Oc ,,"CCT HO. 602 6020105010" TO THE TREASURER OF RAMSEY COUNTY 11/29/94 17.2 ST. PAUL. MINN. 910 _',W -- "'''=-_:'RCEr<;~F PAY ~*..q03'512.3: THE EXACT SUM CF****903,512 COLLARS AND 33 CENTS I ! ARDEN HILLS CITY OF DORTHY A PERSON n.. ._ J....._._. L-1450 W HIGHWAY 96 ..J .. - TO THE FlRST NATIONAL BANK ST PAUL IIN ~..'_".-7__," '<."..::,.'-c.:" OF ST. PAUL 55112 -;0-\' ___ ..~~;.:7_,;;...:....'- MINNESOTA ~'':_'':-:..~ ~~.:: V' "._.-,..';7 _.~ ,,:~'_<~ .. II' 388 .8311' 1:0 g .0000 2 21: 80 . . .0 25 2711' .-- _POSE OF CHECK 00388183 DETACH BEFORE DEPOSITING WARRA~T-CHECK ~O. 0035750e leCT NO. 602 60201 05010' I , aCTaaE~ TAX SETTLEMENT 1994 I , MAY 20 THRu ~OvEH8ER 20 1994 , I RECEIVED , i I DEe 01 1994 ! ; eflY Of AROEtt HILLS i : I ! , i I , $*..q 03, 512. 33 I FORM e,~.=. ;.t:.: RAMSEY COUNTY: ST. PAUL. 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N [,1 ...... i>; g: t.:! 00 "" ..; >< Ul Ul I>.. 00 U c.J ~ t.:J c.J 0 8 Ul ~ X ~ >-< ~ ~ r.. ~ 15 :;: 0: t Z t.:! 8 0 0: 0 I>.. 0 8 ::> >-< ::> 0 c.J ::::: :I: :;;] >-< 8 U ~ U ~ r.. >< ~. .. 00 0 E-< Z 8 Cl c.J t.:J c.J - >-< U c.J ::::: U 0: >-< t.:! t.:! Ul ~ ....t ...l ~ '" 8 .... :;: N 00 "" ~ U (:C 0: c.J >-< >-< t.:! t.:! ~ .... ~ t.:J ~ E-< (:C I:Q 8 I>.. 0: 0: Cl 0: .... 0: ~ Q ~ t.:! U U U U 0 .. g .. ... I>.. Z Z Z Z ~ Z r;; ~ tJ >< 0 .... .... .... .... ~ ~,g:j .... g:j - ... Cl U >-< 0 ...l ...l 2; Z ... ~ ~ ~ Ul ~ t.:! g: " 0 ~'::> t.:! ::> t.:! c.J Z >-< ... .... IU Cl U Cl " p.. .... Eo< r.. 8 ~ 00 .. 0: 8:...... .... [;l t.:J N "" '" '" \0 r-- co C1\ "" ...... N Q I>.. 00' ...... ...... ...... _____n__ _ . CITY OF ARDEN BllLS MEMORANDUM DATE: November 28,1994 TO: Terrance R. Post, Acting Administrator FROM: Brian Fritsinger, Community Planning coordinato@B SUBJECT: Attached Memo Regarding Base Oosure Consortium Attached is the memo from Ramsey County which addressed the Base Closure Consortium. You may recall that Mayor Probst asked Staff to follow up on this group. I have been in contact with the lCMA to discuss the activities of this group. In fact, I have received additional infonnation and have attached it. In brief, this Consortium has about 50 members. These members are exclusively representatives from cities and counties. They represent both base and ammunition plant . closures from across the United States. The attached memo from Mr. Kirkwold adequately addresses the mission of the Consortium. Obviously in discussing the Consortium with the lCMA staff member assigned to the Committee, I was told that our membership would be very beneficial. While there is no cost to be a member, the related costs are those incurred while travelling to attend the meetings. The issue which the City Council should consider is who the appointed member to the Consortium should be. Ramsey County has become a member and is attempting to take the lead role with this group. Because the arsenal is located fully within our corporate boundaries, I believe Arden Hills should be the lead agency on all activities which involve TCAAP. However, from a strictly budgetary and time standpoint, taking this lead position is a commitment only the City Council can make. Please advise of any relevant direction you would like to take regarding this issue. BFikms ~ ----- -- n NOV ~3 '9~ 17:39 P.22 - DepartmeJlt of Public Works Paul L. Kirkwold, P.E., Diroetor and ColUlty EDgineer ~ ENGINEERINGIOPERATIONS . ADMINISTRATIONJLAND SURVEY 337'1 N. Rice Street 50 W..t Kellogg BlVd., Suite 910 Shoreview,!IN 00125 RAMSEY COUNTY SI. Paul, MN 55102 . (612) 26S-2500. Fax 286-2615 (612) 484-9104. Fax 482.5232 IIElfORANDUlI TO: Sarah Janecek, Dennis Probs1:, r.. Ryan, COJlllllissioner Dick Vedell (TCAAl' Group) nOlf: Paul nrkvo~ 4 SUBJECT: Base Closure Consortium lIee1:ing DATE: November I, 1994 1he Base Closure Consor'tiua will be -tin& in ll'uhington. D.C. OIl JiIIIUiIq 20, 1994, to dii~uss base closure issues. Tim Hayasicb, Transportation Planner, 'o7ill at1:end as we Ramsey Councy l'ublic Vorks represen1:a1:ive. \Tha1: is t:be Base Closure COMonium! In Sepullber 1994, we International Ciey/Couney lfanagement Association (ICIIA) formed a Base Closure Consortium to assiS1: ci1:ies and coun1:ies where lIilicary bases are closing. RamseyCouney is a lIember of ICl:IA, and joined . t:be Conso!:1:ium because of We Couney's role in acquirillg land at TCAA!' in Arden Hills. The Consonilllll: 1- limits membership to local government adminis1:ra1:ors and weir alte!:nate represen1:atives, 2. provides an opportunity for communities to learn about recent developmeo1:s in base closures and reuse programs, and 3. allows local governmen1:s to play a proac1:ive role in the base closure process. '!he purpose of the meeting in Vasbing1:on D.C. 1s to discuss base closure issues, to receive informarion froll various federal offices thar are involved, and 1:0 discuss changes in federal regula1:ions. Till had been previously scheduled to rravel eo ~ashington, D.C. for We Transportation Research Board (January 21-25); he will add the ConsortiUII Meeting to his schedule. In early January, a meeting Yill be scheduled.'o7ith him to discuss any Mae~ers we Yan1: hill to pursue 'o7hile he is 1n iashington. J'J'IlIK cc: Terry Schutten, Ramsey County Ilanager; Terry Lindelce, Jon llalsh L....Ok.,: 2"''''- jjO.'L ~ Mbmesola'. PlIlIt !IoIlIe IlDIe CoulY ,,",O\IRI.,.r~Dlpl'l''-lUI~.'''W-'''IO:O:~''IOl'OUlililllt ~ CITY OF ARDEN HILLS . 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 December 2, 1994 Mr. Paul Kirl=ld P. E. Director, Ramsey Chmty Public Wo:rks 50 West Kellcgg Blvd., Suite 910 St. Paul, Minnesota 55102 Dear Paul: I have enclosed a signed ccpy of Arden Hills Resolution Number 94-64 which authorizes the transfer of Colmty Road F bet~ Old Snelling Avenue and Highway 1-35W fran Rarrsey County to Arden Hills. . 'TIle City Chmcil approved this Resolution on November 28, 1994 with the following changes or conditions fran the County's draft resolution: 1.) 'TIle contribution fran Ramsey Colmty will be an estirrated $390,000 rather than up to $390,000. (Fourth "Be it further resolved" on Page 2); and 2. ) Also included in the Resolution is the addition of Special Assessments for Arden Hills funding of the project. (Last "Whereas" on Page 1); and 3. ) 'TIle Council motion also included an amenclment that the approval of the Resolution is =tingent upon ownership of the bridge on Chmty Road F & 1-35W. '!he City of Arden Hills will not inherit ownership or maintenance (aside fran snowplowing) of this bridge. 'TIle City of Arden Hills requires a .signed document evidencing the =tinuing bridge ownership and maintenance responsibilities of the State of Minnesota. ~ PHONE: 16121 633-5676 . FAX [6121 633-7839 -- I have also enclosed a draft copy of the November 28 Council minutes . for your review. If you should have questions or concems please feel free to contact rre at 633-4443. Sincerely, tDCU1 ~;uL Dan Winkel Public Works SUperintendent Enclosures . ~