HomeMy WebLinkAboutCCP 05-30-1995
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.. AGENDA
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. ARDEN HILLS CITY COUNCn. MEETING
NEW BRIGHTON COUNCn. CHAMBERS
TUESDAY, MAY 30, 1995,7:30 P.M.
.. 7:30 PM 1. Call to order/roll call
. 7;30 PM 2. Agenda adoption
7:30 PM 3. Public Hearing- County Road F Reconstruction Project Assessments
. a. Adopt Resolution 95-34, Adopting Final Assessment Roll - Eight (8) Years
b. Adopt Resolution 95-37, Adopting Final Assessment Roll - Five (5) Years
. 7:40 PM 4. Approval of minutes
a. May 8, 1995, Regular City Council Meeting
. b. May 18, 1995, Council Worksession Meeting
7:45 PM 5. Consent Calendar
.- a. Adopt Resolution 95-36, Authorizing Application for Conveyance of Tax
Forfeit Land
b. Adopt Resolution 95-32, St.Mary's Romanian Orthodox Church Premises Permit
. at Ramada Inn
c. Accept 1994 Audit Report - Abdo Abdo & Eick
d. Economic Development Administration Grant Application
. e. Claims and Payroll
7:50 PM 6. Public comments
. 8:00 PM 7. Unfinished and New Business
a. Adopt Resolution 95-35, Accepting the Bid and Authorize Execution of a Contract
. in the Matter of the County Road F Reconstruction Project
b. TCAAP Update
. c. Planning Case 95-14, Valentine Hills Elementary-Amended SUP
d. Planning Case 95-13, North Heights Lutheran Church Site Plan Review For
Temporary Classroom
. e. Planning Case 94-25, Amoco/Ted Brausen-Amended SUP's
f. Arden Manor Water Connection Request
g. Adopt Resolution 95-38, Approving the Plans and Specifications and Ordering the
. Advertisement for Bids for the Development of Charles Perry Park
h.' Adopt Resolution 95-39, Approving the Execution of a Joint Powers Agreement
.- for Recycling Road Maintenance Materials
i. Adopt Resolution 95-40, Establishing Municipal State Aid Streets (Stowe Avenue)
j. Adopt Resolution 95-41, Restricting Parking Along Municipal State Aid Streets
(Stowe Avenue)
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I. k. Adopt Resolution 95-42, Determining Assessed Cost ofImprovement and
I Ordering Preparation of Proposed Assessment Roll in the Matter of Street
Maintenance Improvements of 1995
l. Adopt Resolution 95-43, Restricting Parking Along Municipal State Aid Street
I (County Road F)
10:00 PM 7. Administrator Comments
I 10:10 PM 8. Council Comments
I 10:20 PM 9. Adjourn
I The above times may vary depending upon length of issue discussion.
I June Meetin!'s Julv Meetines
June 7 - Planning Commission July 4 - HOLIDAY
June 12 - Council Meeting - 7:30 P.M. July 5 - Planning Commission
June 15 - Council Worksession - 4:30 P.M. July 10 - Council Meeting - 7:30 P.M.
I June 15 - Economic Development-8:00 P.M. July 20 - Economic Development Committee - 8:00 A.M.
June 15 - Public Works/Safely - 7:30 PM July 20 - Public Safety/Works Committee - 7:30 P.M.
June 21 - Human Rights Committee - 7:00 P.M. July 20 - Council Worksession - 4:30 P.M.
I. June 22 - Finance Committee - 7:30 P.M. July 25 - Park & Rec. Committee - 7:00 P.M.
June 26 - Council Meeting - 7:30 P.M. July 27 - Finance Committee - 7:30 P.M.
June 27 - Park & Rec. Committee - 7:00 P.M. July 31 - Council Meeting - 7:30 P.M.
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.. CITY OF ARDEN illLLS
. MEMORANDUM
. DATE: May 25, 1995
. TO: Mayor and City Council
Brian Fritsinger, Administrato~
FROM:
. SUBJECT: Administrator Comments for May 30, 1995 Council Meeting
. l. County Road F. Assessment Hearing
. Due to the newspaper not publishing the Hearing Notice, no Assessment Hearing can
be held on this project. Attorney Filla has indicated the COIlllcil should explain that
. the Council will not be able to take any testimony on the project, open and close the
Hearing, and then schedule a new hearing for June 12, 1995 at 7:30 PM. This
Hearing will be held at the Army Reserve facility at 4655 Lexington Avenue.
.- 2. Approval of Minutes
. The Council is asked to adopt the May 8, 1995, regular City Council Meeting and
May 18, 1995 Council Worksession Meeting minutes.
. , Consent Calendar
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a. Resolution 95-36 - The Council is asked to adopt Resolution 95-36
authorizing application for the conveyance of tax forfeited land from
. Ramsey County to Independent School District #621.
b. Resolution 95-32 - The Council is asked to adopt Resolution 95-32
. approving the premises permit application for St. Mary's Romanian
Orthodox Church for a Class B pull tabs operation at the Ramada Inn.
. c. Audit Report - The Council is asked to accept the 1994 Audit Report
prepared by Abdo Abdo and Eick.
. d. EDA Grant - The Council is asked to approve a motion directing
Staff to submit an Grant Application to the Economic Development
. Administration for funding to assist with the preparation of a TCMP
Master Plan. The application is essentially the same as discussed at
.- the May 18, 1995 Council Worksession.
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e. Claims and Payroll - Due to Staff vacations, the Claims and Payroll .
Report will be presented to the Council the night of the meeting.
4. Unfinished and New Business .
a. Adopt Resolution 95-35 - This Resolution accepts the bid and .
authorizes execution of a contract for the County Road F
Reconstruction Project. As State Statute allows and no Public
Hearing is required for the Council to take action on the project bid, .
adopt this Resolution would keep the project on schedule.
b. TCAAP Undate - The Mayor and Staff may have an update as to the .
status of the planning process for the Arsenal property. The first
Open House Meeting sponsored by the Arden Hills Task Force will .
be held Thursday, June 1, 1995, at the Army Reserve Center.
c. Planning Case 95-14. Valentine Hills. SUP - The Council is asked .
to approve a recommendation from the Planning Commission
amending the Special Use Permit at Valentine Hills.
d. Plannine: Case 95-13. North Heights Lutheran Church. Site Plan -.
Review - The Council is asked to approve a recommendation from
the Planning Commission allowing North Heights Lutheran Church .
to utilize a temporary classroom structure.
e. Planning Case 94-25. Amoco/Certicare. SUP - The Council is .
asked to approve a recommendation from the Planning Commission
allowing Amoco to amend its existing SUP's at 1306 and 1310
County Road E. .
f. Arden Manor Water Connection - The Council is asked to direct
Staff to draft a water connection agreement with Arden Manor/FCC .
and to prepare a Resolution for the preparation of plans and
specifications for the June 12, 1995 Meeting. .
Resolution 95-38 - The Council is asked to adopt Resolution 95-39
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approving the plans and specifications and ordering the advertisement .
for bids for the redevelopment of Charles Perry Park.
h. Resolution 95-39 - The Council is asked to adopt Resolution 95- .
approving the execution of a Joint Powers Agreement for the purpose
of recycling road maintenance materials. -.
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I l. Resolution 95-40 - The Council is asked to adopt Resolution 95-40
establishing Municipal State Aid streets. The action is specific to
I Stowe Avenue.
Resolution 95-41 - The Council is asked to adopt Resolution 95-41
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I restricting parking along Municipal State Aid streets. This action is
specific to Stowe Avenue.
I k. Resolution 95-42 - The Council is asked to adopt Resolution 95-42
determining the assessed cost of improvement and ordering
preparation of the proposed assessment roll in the matter of Street
I Maintenance Improvements of 1995.
1. Resolution 95-43 - The Council is asked to adopt Resolution 95-43
I restricting parking along Municipal State Aid streets. The action is
specific to County Road F.
I 5. Non-Ae-enda Items
Ie a. Lake Johanna V olunteer Fire Denartment April Month1v Renort
b. May 17. 1995. Economic Development Committee Meeting
I Minutes
c. April 27. 1995. Finance Committee Meetin!!: Minutes
I d. May 15. 1995 Letter From Don Szurek. announcing recent
changes to the Lake Johanna Volunteer Fire Department, the new
I Chief is Don Szurek.
e. 1994 Final Sewer Service Statement from Metropolitan Council
I Wastewater Services. indicating the City overpaid its 1994 billings.
The City will receive a $ I 6,942 credit on its 1996 statement.
I f. Mav 17. 1995 Letter from .Jeff Berg. Arden Hills North Homes
Association. requesting maintenance of the Arden Hills City Hall
I grounds.
Mav 24. 1995. Letter from Terry Post. to AIIiant Techsystems
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I responding to the proposal Staff is pursuing as part of the Caretaker
Contract for TCAAP. This will be placed on the June 15, 1995,
I- W orksession for further discussion.
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h. Letter of Appeal from .John and Gloria Sten~lein .
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1. Mav. 18. 1995. Letter from Sharon Klumpp. LMC. informing the .
Council of a special workshop addressing Council gridlock.
This workshop will be held in Duluth as part of the LMC Annual
Meeting. Beverly Aplikowski is the only Council member who has .
indicated they will be attending the Annual Conference.
J. Kevin Ringwald, has been hired as the new Community .
Development Director and is expected to begin employment on
June 15, 1995.
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. MINUTES
.. CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MAY 8,1995
. 7:30 P.M. - NEW BRIGHTON CITY HALL
. CALL TO ORDERlROLL CALL
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City
. Council meeting at 7:32 p.m.
Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, Dale Hicks,
. Paul Malone and Susan Keirn.
Also present were: Clerk! Administrator, Brian Fritsinger; City Accountant, Terry Post;
. Parks and Recreation Director, Cindy Walsh; City Attorney, Jerry Filla; City Engineers,
Greg Stonehouse and Terry Mauer; and Recording Secretary, Ruth McLaurin.
. ADOPT AGENDA
MOTION: Hicks moved and Aplikowski seconded a motion to adopt the agenda for the May 8,
.. 1995 City Council meeting as presented. The motion carried unanimously (5-0).
. PUBLIC HEARING - COUNTY ROAD F ASSESSMENTS
Mayor Probst asked ifproper notice had been published. City Administrator confirmed publication
. of Notice of Hearing in the Focus on April 18,25 and May 2,1995, letters of hearing to property
owners on April 11, 1995 and letters of assessments to property owners had been mailed on May 2,
1995.
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Mayor Probst indicated there would be a brief summary and then the public would have an
opportunity to comment.
. Mr. Greg Stonehouse briefly reviewed the improvements to County Road F. Mr. Stonehouse noted
. the bids were opened March 30, 1995.
Mr. Stonehouse noted the cost is estimated at $1,150,000. The increase change i.s due to the rural
. street versus the urban street improvements.
Mr_ Stonehouse indicated the cost of the assessment will be based on a typical city street. The cost
. would be $32.50 per front foot for residential, and $66.75 per front foot for commercial. Letters of
assessment were sent out based on this rate.
.. Mr. Stonehouse indicated the City is still awaiting comment from the Rice Creek Watershed District.
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A!iQ.EN IiILLS CITY COIftlCIL - MAY 8. 1994 2 e.
Mr. Stonehouse noted the proposed date for beginning would be June 15th with a completion date .
of August 15th.
Mr. Stonehouse noted a few properties that had been reviewed with irregular-shaped lots and .
properties with overlay assessments from 1991.
Councilmember Malone indicated to clarifY the calculation of the assessment was to equalize the .
portion paid by the odd shape lots with those surrounding them. Mr. Stonehouse indicated this was
correct.
Mayor Probst invited the audience to address the Council with any questions regarding the County .
Road F Assessments, he indicated he had received letters from residents that will be added to the
record. .
Mr. Greg Jones. 1691 Crystal Avenue, expressed a number of concerns regarding the unusual case
of this road. He believed the assessment policy does not strictly apply to this road. .
Mr. Jones indicated when the road was a County road, residents were not assessed, and now they
will be assessed, and he felt assessed excessively. He noted the residents will lose the benefit of not e.
being assessed and pay for the benefit of others that use the road, such as the high school and
through traffic. .
Mr. Jones noted the money received from the County regarding the turnback, does not go to benefit
those who are paying for the improvements. .
Mr. Jones indicated with other cities where turnbacks have occurred, the cities aided in the cost of
the improvements and did not over burden the residents. He provided the Council with comparative .
information from other cities. .
Mr. Jones expressed concern regarding the issue of proper notice of assessment, the assessment roll .
was not available until May 4, 1995, the policy indicates that tWo weeks should be available for the
resident to review their assessment, this was not available.
Mr. Oscar Lund, 4057 Fairview Ave N, indicated he supported the comments ofMr. Jones. He .
indicated the improvements will provide additional traffic. .
Mr. Lund inquired if the landscaping affected will be replaced or compensated by the City.
Mr. Ken Schacht, 1683 West County Road F, indicated he had lived in the area since 1948. He .
expressed concern that the engineers did not fully investigate the options available in the design of
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I AJll?EN Uij.LS CI.TY COUNCIL - MAY 8. 1994 ,
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Mr. Schacht did not believe the "benefiting" properties should pay so much.
I Mr. Schacht inquired if the embankment on his property would be supported during the construction
of the street. Mr. Stonehouse indicated this would be reviewed, the reconstructed street would
I basically be within the limits of the existing street.
Mr. DOD Tix, 1770 West COUDty Road F, inquired as to the walkway, indicating it was his
I understanding that it would be removed, since that is the desire of the residents. Mr. Stonehouse
indicated, as requested by the City Council, this issue was reviewed and the street was adjusted two
feet to the north with available space for a six foot walkway and a four foot boulevard.
I Mr. Tix expressed concern that the residents were paying for a wider, heavier and more expensive
I road, for the benefit of the bus company.
Mr. Tix indicated the difficulty the residents are having is with the County who did not assess for
I improvements, and now the residents are being assessed quite excessively.
Mayor Probst indicated he believed there is a misconception, that the residents are paying a
I. premium, but the assessment is not based on the actual cost of the improvements, but it is based on
a typical city street.
I Craig WilSOD, 1677 COUDty Road F, expressed concern regarding the walkway. He indicated a
petition had been forwarded to the City Council regarding the desires of the residents for the
elimination of the walkway.
I Mr. Wilson believed the assessment is too high and felt other revenue sources should be
investigated.
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Mr. Wilson indicated the City should allow for some type of extension regarding the assessment, as
I the notices of the assessment amounts were just received four days ago and two of those days were
during the weekend. Also he feels the payment period is unreasonable, as not many residents would
have the money by June.
I Larry Parker. 1814 West COUDty Road F, supported all the previous comments from the residents.
He believed the design of the road was unrealistic.
I Huy Pham. 1761 COUDty Road F, supported the comments of the previous residents. He indicated
his property was one of the odd shaped lots.
I Mr. Pham indicated two-thirds of his lot is wetland, and is undevelopable, but it is included in the
.. assessment. He noted since his lot is irregular the assessment attributed to his property is
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ARDEN HILLS CITY COUNc:;IL- MAY 8. 1994 4 ..
approximately $5,800. Mr. Stonehouse indicated this property was unusual and the shallow lot
method was used to calculate the assessment. I
Mr. Pham indicated when he built his home approximately three years ago, the real estate agent I
stated the road was a County Road and there would be no assessment.
Mr. Cliff Aamoth, 1748 West County Road F, indicated he had received no notice of an I
assessment.
Mr. Aamoth indicated he realized the assessment was based on a typical street, but the improvements I
are necessary due to heavy traffic from the bus company and school.
Mr. Insixiengmay, 4055 Valentine Avenue, indicated he also did not receive a letter of I
assessments. He indicated when he moved into his home one year ago, the real estate agent
indicated County Road F was owned by the County and he would not be assessed. He also noted
when he lived in Minneapolis and improvements were done in front of his home the assessment was I
only $800.
Ms. Beth Kinner, 1745 West County Road F, indicated most of her concerns had been expressed el
already. She indicated the assessment would be a hardship for her family even if paid over one year.
Ms. Kinner realized the improvements are necessary and will be done, but encouraged the City I
Council to make sure the project is safe.
Mr. Howard Vander Wyst, 1716 West County Road F, indicated he supported the comments of I
the residents.
Ms. Doris Canniff, 3946 Glenview Avenue, indicated she also support the comments of previous I
residents. She indicated she did not feel the walkway was necessary.
Ms. Canniff felt the City should not have accepted the road tumback from the County with the road I
in its current condition.
Mr. Dennis Zollinger, 1700 County Road F W, indicated he is still waiting to hear a positive I
response from the City Council regarding the desires of the residents.
Mr. Zollinger noted other cities and the amount of their assessments were significantly less. I
Mr. Zollinger talked with the County Assessor who noted the value of the land will decrease due I
to the high traffic on County Road F.
Mr. Zollinger indicated the residents are requesting that the City work with them. e.
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. ARQt:t:I HILLS CITY COUNCIL - MA Y 8..1994 5
~ Ms. Dorothy Raetz, 1703 West County Road F, indicated the residents do not favor a walkway
. and felt the City should comply with this request.
Mr. Paul Tavernier, 1651 West County Road F, expressed concerns regarding the assessment
. manual, he felt the manual was good, but it did not address unusual circumstance and was not based
on usage.
. Mr. Tavernier reviewed several questions to stress his point:
a) Is County Road F just simply a connecting road over public land? No, it is not, as it has
residents, school, park, and a bus company, it more resembles a collector.
. b) Is County Road F a residential street? No, it is wider, heavier construction, and is
. described according to the City as commercial/industrial. The speed lirnit is not residential,
there are no children playing on the road.
. Mr. Tavernier believed this road is not a residential road in any regards and should not be assessed
as a typical residential street.
.. Mr. Tavernier presented a study he did regarding usage of the road, he indicated there is
approximately 25.1 % usage attributed to commuters, 39.2% attributed to the High School, 25.1 %
attributed to the Bus Company, 10.0% attributed to the residents outside of County Road F, 2.5%
. attributed to the residents on County Road F.
Mr. Tavernier believed based on benefit received, the whole community benefits. He noted the
. monies received from the County should go to reducing the burden of the assessment to the
residents.
. Mr. Tavernier indicated the benefits of a typical residential street are: the street is quiet, safe, semi-
private, the residents have input in the decision making of the street and it is for the exclusive use
. of the residents residing on that street. He believed this did not apply to County Road F.
Mr. Tavernier indicated it is unfair to assess 29 homes the same as a residential street would be
. assessed, when they do not receive the benefits of: a semi-private road, quiet, safety and there is not
exclusivity.
. Mr. Tavernier compared the assessments of surrounding cities. He noted in New Brighton
assessments are based by lot with a general assessment of approximately $1,200 to $1,800 for new
developments and 25% for improvements. In RosevilIe it is 25% or approximately $15 to $16 per
. front foot. Shoreview where there is most similarity with County Road turnbacks, in regards to
County Road J, residents were assessed $1,100 each and County Road 02 residents who were
.. assessed $1,200 each.
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MillEN HI,L,LS CITY COUNCIL - MAY 8, 1994 6 ..
Mr. Tavernier proposed to the City that the assessment manual does not apply in this case and
should be reviewed and based upon usage. He felt a flat assessment to each resident would be more .
appropriate.
Mr. Harmon Jr., 1661 West County Road F, indicated he had lived in the area since 1957. He .
indicated the traffic is unsafe on the road.
Mr. Harmon supported Mr. Tavernier's comments. .
Mr. Paul Wallace, 1779 West County Road F, indicated he saw the value in the walkway and .
supported the walkway. He felt it was safer for walkers on the walkway than on the road.
Mr. Wallace indicated in the past the resident's desires have not been recognized, the residents did .
not want the Bus Company in that location and they did not want the addition of new homes, but
both projects moved forward.
Mr. Wallace noted many residents were told that the road would remain owned by the County and .
no assessments would be attributed to their properties.
Mr. Wallace noted the maps are out of date and the surveys are inconsistent. e.
Mr. Wallace believed the Council was losing credibility in the community. .
Mr. Wallace indicated there are only 29 homes on County Road F, and that is not enough to support .
the improvements. He suggested using a tax on the high school to help support the improvements.
Mr. Sean Regan, 1901 West County Road F, who represented RECO and the Bus Company said .
he was in support of the residents. He indicated RECO is paying $38,000 in assessments and are
willing to contribute, but he indicated he did agree with the residents.
Mr. Regan was in support for the walkway, he felt it would be safer for pedestrians. .
Ms. Sally Jones, 1691 Crystal Avenue, indicated she had three names to add to the previous .
petition regarding the walkway, this now brings the total to 25 out of29 homes are in support for
eliminating the walk}Vay.
Ms. Jones indicated she did not feel the plan had changed at all since the first time she saw it. .
Ms. Jones noted if the walkway should go in, it was indicated that it would have to be maintained .
by the residents. She visited areas in the City were there are walkways such as 96th and Hamline,
Lexington, and 4466 Pleasant where the walks are maintained by the City of Arden Hills. She -.
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. 4.-RQEN ijI~J.,S CITY COUNCIL - MAY 8. 1994 7
~ indicated if the walkway goes through, the residents would expect the walkway to be maintained by
. the City.
Ms. Jones wished to clarifY Mr. Tavernier's statement regarding the assessments in New Brighton,
. Mr. Rutherford indicated based on the original condition of the street, assessments range from $800
to $1,800.
. Ms. Jones indicated neighbors had their property appraised, the appraisal was lower than expected
and the realtor indicated this was due to the fact that the home was on a busy street.
. Mayor Probst indicated the Council has received the petition regarding the walkway and a final
decision has not yet been made. He noted there will be additional pedestrian traffic to the New
. Brighton Family Services Center and that will also be taken into consideration.
Mr. Rich Turgeon, 1777 Venus Avenue. believed that any assessment plan that would charge any
. resident up to $6,000 is an unfair plan.
Mr. Carl Hosler, 1724 West County Road F, inquired if the reconstructed road would move the
.. easement. He had just recently added to his home and was curious if this would affect his setback.
Mayor Probst indicated the setback is from the right of way and should not be affected.
. Mr. Jones indicated the sidewalks would be a safety issue as well, because it would draw kids to the
sidewalk and encourage bikes also.
. Ms. Betty Blasczyk, 4050 Fairview Avenue North, indicated she had raised six children in the
area. She noted, as a parent, you chose other routes to take your children to the park, County Road
F is just too busy.
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Mr. Wilson. 1677 West County Road F, believed the walkway would not help regarding safety,
. the high school and Bethel College track teams will not use the walkway, they will use the road.
Mr. Wilson indicated MSA funding may require an even wider walkway and that would encroach
. on residents' property.
Mayor Probst closed the Public Hearing at 9: 15 p.m.
. Mayor Probst indicated since there has been a large number of appeals received, he suggested an
additional public hearing be held at the May 30th meeting.
. Councilmember Keim commented that perhaps one half of the money received from the County be
used to reduce the residential assessment.
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i}RPEN tJ,J,!...LS qTY COVN:CIL - MA Y 8. 1994 8 ..
Mayor Probst noted many valid issues have been raised regarding funding. The cost of this
improvement will be over $1 million and funding sources will be from Ramsey County, Storm .
Water Management funds, MSA funds, and assessments. He noted although funding is received
from a variety of sources, it is still limited.
Mayor Probst did indicate that assessments can be modified by the City Council. .
Councilmember Malone indicated it is not by rule that all County Roads are not assessed, he .
apologized if anyone told residents that there may never be any assessment, because they were
mislead.
Councilmember Malone indicated the tumback was not the City's choice, but by statute the road was .
turned back and the City had hoped the improvements would be done, but they were not. He also .
noted the improvements suggested by the County were to recycle the road and not actually
reconstruct and improve the road. The route the City is taking may be more expensive up front, but
the road will last a lot longer. .
Councilmember Malone also indicated the cities previously mentioned regarding assessments, all
receive state aid to help in this area, the City of Arden Hills does not receive state aid and actually e.
is currently paying in to the state so other cities can receive this State Aid.
Councilmember Malone noted that MSA funds have been used for a variety of improvements .
including the stop lights near the Target Greatland store.
Councilmember Malone indicated the Council is trying to be smart in handling the affairs of the .
City.
Councilmember Aplikowski concurred with postponing decisions regarding the assessments until .
Council had an opportunity to review the appeals.
Councilmember Aplikowski indicated for the record she also supports the elimination of the .
walkway and supports the residents in this issue.
Councilmember Hicks requested staff to review records regarding any other major street where .
reconstruction had occ;ured and if any variations to assessments had been made.
Councilmember Hicks indicated he agreed that more than just the County Road residents use the .
road, but felt 2.5% usage for those residents was a little low.
MOTION: Malone moved and Hicks seconded a motion to table Resolution #95-34 until the .
May 30, 1995 Regular Council meeting. e.
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. ARDeN HILLS CITY COUNCIL - MAY 8, 1994 9
{' City Attorney Jerry Filla indicated a public hearing should be also scheduled and this would
. eliminate any problems regarding notification.
AMENDMENT: Malone moved and Hicks seconded an amendment to the previous motion
. adding the time of 7:30 p.m. for the Public Hearing. The motion and
amendment carried unanimously (5-0).
. Councilmember Malone inquired if this action would hinder any project time limits: Mr.
Stonehouse indicated the start date is June 15th, so there should be no problems.
. MOTION: Malone moved and Keirn seconded a motion to table Resolution #95-35 until the
May 30, 1995 Regular Council Meeting. The motion carried unanimously (5-0).
. Councilmember Hicks requested that at the next meeting Mr. Stonehouse break down the bids with
and without the walkway.
. Councilmember Hicks requested staff to consider usable lot area for calculation of assessments. He
did not believe the residents would want a uniform rate, this would raise 23 and reduce 9
.. assessments.
Mayor Probst called a brief recess at 9:30 p.m.
. Mayor Probst reconvened the meeting at 9:45 p.m.
. APPROVAL OF COUNCIL MINUTES
Mayor Probst noted two changes.
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April 20, 1995
. Mayor Probst requested on page two, paragraph e, that ".. politically." be dropped and "...regarding
local and national political processes." be inserted.
. April 24, 1995
. Mayor Probst indicated a spelling correction on page three, the last sentence, Mr. Dave Carlson
should be Mr Dave Carland.
. MOTION: Malone moved and Aplikowski seconded a motion to approve the minutes of the
.. April 20, 1995 Worksession and April 24, 1995 regular City Council meeting as
corrected. The motion carried unanimously (5-0).
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A@E:('J" HI):,LS CITY COUNt::IL - MA Y 8. 1994 IQ ..
CONSENT CALENDAR
A. Appoint Don Messerly to Park and Recreation Committee .
B. Everest Development Agreement
C. Claims and Payroll .
MOTION: Malone moved and Aplikowski seconded a motion to approve the Consent Calendar
as presented, and authorize execution of all necessary documents contained therein. .
The motion carried unanimously (5-0).
PUBLIC COMMENTS .
Mayor Probst at this time invited the audience to address the Council with any concerns not already .
on the agenda.
Ken Schacht, 1770 West County Road F, extended his appreciation to the Council for their time .
regarding the County Road F issues.
UNFINISHED AND NEW BUSINESS e.
TCAAP Update
Mayor Probst indicated at the last meeting he requested a portion of the meeting to be dedicated to .
an update of the TCAAP property and its reutilization. .
Mayor Probst noted approximately two months ago a Task Force was established to review and help
plan for development in this area. He indicated a consulting team, Camiros, Ltd., had been chosen .
to work with the Task Force to develop a Comprehensive Plan incorporatmg the Arsenal property,
with the best interests of the community in mind.
Mayor Probst expressed gratitude to those informational committees at large, but reiterated that the .
City of Arden Hills is ultimately responsible for the planning and developing of the property outside
of the designated Federal property. .
Mayor Probst addressed rumors regarding a casino being built on the property, and indicated there
has been no contact made to the City regarding a casino. They would have to go through the same .
planning process as anyone else, unless the land is put into a trust, then the City has no control.
Councilmember Hicks indicated under current law, the Governor would still be able to provide .
comments regarding a casino on the property.
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. ARDEN HI.LI.,S CITY COlJNCIL - MA Y 8. )994 II
~ Presentation from Horn Oak and Leather
. City Administrator Fritsinger introduced Mr. Pat PeIstring, from Public Resource Group, Inc. and
Wayne Johansen, President of Total Bedroom/Hom Oak and Leather.
. Mr. Pelstring indicated they have a pending purchase agreement on 20 acres of property near the
property adjacent to 694 and 35W. This site would be for a new distribution center, corporate
. headquarters, and a retail store.
Mr. Wayne Johansen presented the Council with a packet of information regarding his company.
. He indicated, based on upon the preliminary plans, this would be a high-quality 100,000 square foot
facility employing 100 people. He indicated this would be a top-notch design for a corporate
. headquarters and retail store.
Councilmember Malone asked if this 100,000 square feet would be with the expansions. Mr.
. Johansen indicated that would be the original building, with expansions of up to an additional
100,000 square feet.
.. Mayor Probst encouraged the gentlemen to talk with Everest. Mr. Pelstring indicated that was
suggested to them approximately 60 days ago and they tried to contact Everest, but Everest has
refused to meet with them.
. Mr. Pelstring indicated they felt this presentation to the Council would help the Council to
understand their position.
. Mr. Pelstring indicated the Company would prefer to own the site. He believed this site could be
carved out of the Everest development and would help to provide increment to the City sooner than
. the Everest development. He noted this would be a benefit to the City. .
. Councilmember Hicks inquired as to the total acreage within the project. Mr. Pelstring indicated the
purchase agreement is for 20 acres, but they wish to secure only 10 to 12 acres, perhaps selling back
the balance.
. Mr. Pelstring indicated his request was to gain the City Council's awareness and that they would like
to integrate with the City's development plans in the area He noted the company wishes to help the
I City resolve some of their financial concerns, by providing tax increment as soon as possible.
Councilmember Aplikowski inquired as to what brought them to choose this site. Mr. Johansen
I indicated the visibility is good, although the access is a little more difficult than a comer gas station
would require. He indicated their marketing strategy, the store is seen from 694 and 35 Wand
people will take the exits and drive on frontage roads to reach the location. He noted this is
.. destination shopping, with customers coming specifically to go to Horn Oak.
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AE.DEN f:II~LS CITY COUNCIL - MAY 8. 1994 12 ..
Mayor Probst inquired if there is any flexibility with the site. Mr. Johansen indicated they are
flexible as long as the building can be seen from the freeway. Mr. Pelstring indicated the site can .
be modified to meet the City's developmental needs.
Councilmember Hicks inquired as to the purchase agreement. Mr. Pelstring indicated this agreement .
is pending. He noted the desire of Horn Oak and Leather is to integrate the site with the City's
development plans, but Everest has not yet given information regarding if this will work or not. .
Once this is known, they would be able to move forward or stop the process.
Mr. Fritsinger indicated other issues also need to be reviewed, obviously the tax increment coming .
in sooner would be a benefit, but the project would need to be reviewed regarding up front costs, etc.
Mr. Johansen indicated their desire is to break ground this fall with construction beginning soon .
after or early next year.
Councilmember ApIikowski expressed concern that the City might bypass options, while waiting .
on Everest. She inquired if there is any options available regarding speeding up work on a
Developers Agreement with Everest.
Mr. Fritsinger indicated time constraints could be established and forwarded to Everest regarding e.
the development agreement.
Mr. Pelstring indicated this project could be reviewed in conjunction with the Everest development, .
but they would like to be included in discussions.
Mayor Probst requested the City Administrator to invite Everest to the May 18th Worksession to .
discuss this issue.
. .
Councilmember Malone concurred with Councilmember ApIikowski regarding the time frame.
Councilmember Malone inquired if the Hom Oak and Leather Company expected the infrastructure .
to be built immediately. Mr. Johansen indicated they had not yet had a chance to review this, but
noted they are willing to work with the City, they just need access to their site. .
Adopt Resolution #95-31. ABW A Ladv Slipper Premises Permit Renewal at Flaherty's Arden
Bowl. .
City Accountant Post recommended approval.
MOTION: Malone moved and Keirn seconded a motion to adopt Resolution #95-31, ABWA I
Lady Slipper Premises Permit Renewal at Flaherty's Arden Bowl. The motion e.
carried unanimously (5-0).
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I ARDEtll:ULLS CITY COUN~JL - MAY 8. 1994 ]'
~ J.
Councilmember Hicks noted a disparity in contributions, there is a large contribution to some and
I little to others, he was curious.
Adopt Resolution #95-32. St. Mary's Romanian Orthodox Church Premises Permit at Ramada
I Inn.
Mr. Post indicated an officer could not attend and recommended this item be forwarded to the May
I 30, 1995 meeting.
Award Contract for Environmental Assessment Worksheet
I City Administrator Fritsinger indicated five firms had been contacted regarding the bid for the
Environmental Assessment Worksheet.
I Mr. Fritsinger noted there was a range from $5,500 to $9,200 for the worksheet.
I Mr. Fritsinger indicated staff would recommend to hire RLK Associates Ltd, to prepare the
Environmental Assessment Worksheet for the Ogren PUD project.
.. Mayor Probst indicated it was his understanding that this price is not to exceed the $8,500. Mr.
Pritsinger indicated this is true.
I CounciImember Malone indicated it is frustrating that bids have come in ten times that of what was
anticipated. He asked what the time frame would be for this worksheet. Mr. Pritsinger indicated
I August 30th would be the proposed completion date if all deadlines are met.
Councilmember Hicks inquired as to why the lowest bid was not chosen. Mr. Fritsinger indicated
I the lowest bid reflected the use of materials and information held by the City and the developer and
was not as detailed as the other proposals. In talking to other firms it was strongly supported that
I this approach not be used. The three higher bids did not base their proposals on using available
information exclusively. He noted the exclusive use of this information may cause questions to be
raised later in the comment process.
I Mr. Pritsinger indicated the reason the firm was chosen was that in addition to using available
information t.hey would analyze all the information themselves and as part of the proposal would
. answer any comments in the future.
Councilmember Hicks inquired if the City has received payment from Mr. Ogren. Mr. Fritsinger
I indicated he had not yet received any money from Mr. Ogren.
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ARDCN HILLS CITY COrnyqL - MAY 8, 1994 14 ..
Councilmember Keirn asked what happens to the validity of the EA W if the site changes. Mr.
Fritsinger indicated the firm will make comments on the changes and it will depend on the .
extensiveness of the changes.
Mr. Dan Ogren, applicant, indicted if felt the cost of the EA W was too high and that the City should .
compensate for the price between the lowest bid and the one chosen or $3,000.
Councilmember Hicks indicated staffhas researched the issues and recommends the higher bid and .
given just cause for the added expense.
Mr. Ogren indicated any site changes would not change the number of units. Mr. Filla asked if Mr. .
Ogren realized that he could delay the process ifhe did not provide the current site plans. Mr. Ogren
understood this. .
MOTION: Hicks moved and Aplikowski seconded a motion to award the contract for
Environmental Assessment Worksheet to RLK Associates Ltd. with the stated .
conditions. The motion carried unanimously (5-0).
Mayor Probst indicated if there are any site changes he would expect Mr. Ogren to proceed through e.
the Planning Commission.
Adoot Resolution #95-33. Reouestinl: a Reallocation ofRamsev County CDBG Funds. .
MOTION: Hicks moved and Keirn seconded a motion to adopt Resolution #95-33, Requesting
a Reallocation of Ramsey County CDBG Funds. The motion carried unanimously .
(5-0).
ADMINISTRATOR COMMENTS - .
Mr. Fritsinger had no comments at this time. .
COUNCIL COMMENTS
Councilmember Hicks indicated he would like to direct staff to forward information to Everest and .
encourage them to meet with Horn Oak and Leather. Mayor Probst concurred and indicated that
Everest should be aware that at the May 18th worksession questions will be asked regarding the time .
frame of the development agreement.
Councilmember Malone indicated the development agreement with Everest will have to be straight .
forward and he does not want them to manipulate current ordinance requirements.
Councilmember Aplikowski expressed concern about Everest's intentions. e.
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.. ARDEN H]LLS CITY COUNGIL - MAY 8. 1994 15
Councilmember Aplikowski extended appreciation for the Boy Scouts that were in attendance.
I Mayor Probst inquired as to the current budgeting process. He requested an outline at a future
worksession.
. Mayor Probst also noted a conference of the League of Minnesota Cities and a reduced fee for early
. registration.
ADJOURN
. MOTION: Malone moved and Aplikowski seconded a motion to adjourn the meeting at 11: I 0
p.m. The motion carried unanimously (4-0).
I
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.e Dennis Pro bst Brian Fritsinger
Mayor City Administrator
.
. NOTICE OF MEETINGS
. The next regular Council meeting will be held Tuesday May 30, 1995, at 7:30 p.m., at New Brighton
City Hall. .
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I. CITY OF ARDEN HILLS
MEMORANDUM
I DATE: May 24, 1995
I TO: Mayor and City Council
Brian Fritsinger. City Administrat~
I FROM:
SUBJECT: Resolution #95-36
I Attached the Council will find Resolution #95-36 authorizing an application for Conveyance of
Certain Tax-Forfeited Parcels. The resolution allows Independent School District #621 to acquire
I the tax forfeited land adjacent to Valentine Hills School.
Under this process the City acts as the vehicle to allow for the School District to acquire the land.
I The School District must acquire this land in order to complete the improvements detailed in the
site plan included in Planning Case #95-14.
I Recommendation
Staff recommends the Council adopt Resolution #95-36 authorizing an application for
.- Conveyance of Certain Tax-Forfeited Parcels. This resolution will be placed on the consent
calendar.
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CITY OF ARDEN HILLS .1
RAMSEY COUNTY
RESOLUTION NO. 95-36 I
RESOLUTION AUTHORIZING AN APPLICATION FOR CONVEYANCE OF I
CERTAIN TAX-FORFEITED PARCELS
WHEREAS. Independent School District #621 has detennined that the following described tax- I
forfeited land is required to expand the driveway width for public safety and more efficient
movement of school buses and service vehicles; and
Lot B, Outlot B Chatham Fourth Addition I
Pin 28-30-23-42-0006-4
WHEREAS, acquisition of the above referenced parcel by Independent School District #621 I
would be consistent with the City of Arden HilI's land use plan;
NOW, THEREFORE BE IT RESOLVED that the proper School District officials be and I
hereby are authorized to make an application for conveyance of said tax-forfeited land to facilitate I
safer and more efficient movement of school buses and service vehicles; and
BE IT FURTHER RESOLVED that the City Clerk! Administrator be and hereby is authorized -.
to file a certified copy of this resolution and application for conveyance of said tax-forfeited land
in the office of the tax forfeited land section for Ramsey County.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I
TillS 30TH DAY OF MAY, 1995.
I
DENNIS P. PROBST, MAYOR
ATTEST: - I
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BRIAN FRITSINGER, CITY ADMINISTRATOR
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I. CITY OF ARDEN HILLS
RAMSEY COUNTY
I RESOLUTION NO. 95-32
I RESOLUTION REQUESTING APPROVING CHARITABLE GAMBLING PREMISES
PERMIT APPLICATION
I BE IT THEREFORE RESOLVED, that the City of Arden Hills agrees to approve the premises
permit application for 31. Mary's Romanian Orthodox Church for a Class B Pull-Tabs operation
I at Ramada Inn, 31. Paul, 1201 W. County Road E. Arden Hills, Minnesota
Adopted by the Arden Hills City Council this 30th day of May, 1995.
I
I
. DENNIS P. PROBST, MAYOR
ATTEST:
.- BRIAN FRITSINGER, CITY ADMlNISTRATOR
I
I Councilmember moved adoption of the foregoing resolution and the same
was declared adopted upon vote of all members present.
. Witness my hand and seal of office at Arden Hills, Minnesota, 30th day of May, 1995.
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-. CITY OF ARDEN HILLS
I MEMORANDUM
I DATE: May 16, 1995
I TO: Mayor and City Council
Brian Fritsinger, Administrator@
FROM:
I
SUBJECT: EDA Grant Application
I Recently Staff outlined for Council a proposal for defense conversion assistance for the
preparation of the TCAAP Reuse Plan to be submitted to the Economic Development
I Administration. Staffhas been working with members of the Camiros' team to prepare this
application for planning funds.
I The purpose of the grant application is to secure funds which will assist the City in the
I~ undertaking of phases III and IV of the proposal submitted to the City by Camiros'. In
preparing this application, Staff modified the conceptual plan which had been included as
part of the current Comprehensive Plan. The overall grant request is $200,000.
I Recommendation
Staff recommends approval of a motion directing Staff to prepare and submit a Grant
I Proposal to the Economic Development Administration for assistance to prepare the TCAAP
Reuse Plan.
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CITY OF ARDEN HILLS
. MEMORANDUM
. DATE: May 16, 1995
. TO: Mayor and City Council
Brian Fritsinger. Administrator@
FROM:
.
SUBJECT: EDA Grant Application
. Recently Staff outlined for Council a proposal for defense conversion assistance for the
. preparation of the TCAAP Reuse Plan to be submitted to the Economic Development
Administration. Staffhas been working with members of the Camiros' team to prepare this
application for planning funds.
. The purpose of the grant application is to secure funds which will assist the City in the
.- undertaking of phases III and IV of the proposal submitted to the City by Camiros'. In
preparing this application, Staff modified the conceptual plan which had been included as
part of the current Comprehensive Plan. The overall grant request is $200,000.
. Recommendation
. Staff recommends approval of a motion directing Staff to prepare and submit a Grant
Proposal to the Economic Development Administration for assistance to prepare the TCAAP
Reuse Plan.
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,
. . CITY OF ARDEN HILLS
e
. MEMORANDUM
. DATE: May 26, 1995
. TO: Mayor and City Council
Brian Fritsinger, Administrato(rZ>V
FROM:
.
SUBJECT: Resolution 95-35
. The City recently solicited bids for the County Road F Reconstruction project. Midwest
. Asphalt, Inc. was the lowest responsible bidder.
This Resolution accepts the Midwest Asphalt bid and authorizes execution of a contract with
. Midwest Asphalt for the County Road F Improvement project.
Recommendation
.e Staff recommends adoption by the City Council of Resolution 95-35.
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RESOLUTION 95-35 .
A RESOLUTION FOR THE CITY OF ARDEN Hll..LS
A RESOLUTION ACCEPTING BID AND AUTHORIZING .
EXECUTION OF CONTRACT IN THE MA TIER OF THE
COUNTY ROAD F IMPROVEMENT OF 1995 .
WHEREAS competitive bids were solicited and received for the County Road F Street .
Reconstruction improvement as set forth in the bid tabulation attached hereto and
incorporated herein by this reference; and .
WHEREAS the City Council has considered the amount of the bids and the responsibility of the
bidders and detennined that Midwest Asphalt, Inc., is the lowest responsible .
bidder;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, .
Minnesota:
l. The Mayor and City Administrator are authorized and directed to execute, on behalf of the e.
City, such contract with Midwest Asphalt, Inc., as is approved by the City Attorney for
the completion of the County Road F Street Reconstruction improvement according to the .
approved plans and specifications designated in Resolution 95-06.
2. The City Administrator is authorized and directed to forthwith return to all bidders the .
deposits made with their bids upon execution of the contract above specified.
Passed and adopted this 30th day of May, 1995. .
.
Dennis Probst, Mayor .
ATIEST:
.
Brian Fritsinger, City Administrator
.
e.
5201052-0307,may .
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I
I. CITY OF ARDEN HILLS
I MEMORANDUM
DATE: May 22,1995
I TO: Mayor and City Council
I FROM: Brian Fritsinger, City Administrat@
I SUBJECT: May Plannin~ Cases
The Planning Commission at its May 3, 1995 meeting approved three planning cases which will be
I before Council. The planning meeting minutes included in last weeks packet detail these cases.
The following is a brief summary of those cases.
I Case #95-14 - Valentine Hills
The school district is applying to amend their SUP for the purpose of undertaking major site plan
revisions. The Commission approved the amended SUP subject to the conditions identified by
I Planning Consultant Bergly. The Commission also added a fifth condition which requires semi-
annual maintenance of the "Grit Chambers".
Ie Case #94-25 - Amoco
The applicant originally applied to the City last year to amend its SUP's at 1306 and 1310 West
County Road E. Action on these applications were tabled until the access easement agreement
I problems were resolved. The Planning Commission approved both of these amended SUP's, as
recommended by staff. One additional condition was added to the SUP for 13 lOWest County
I Road E. This condition provides that additional landscaping be provided on the west side of the
site.
I Case #95-13 - North Hei2hts Lutheran Church
The applicant is requesting the use of a temporary classroom. The Planning Commission
approved this request with an additional condition. This condition essentially provided a pennit
I for the temporary storage trailers until May 31, 1997.
I BF/jt
I
I
Ie
I
.
.- CITY OF ARDEN HILLS
. MEMORANDUM
. DATE: May 23, 1995
. TO: Mayor and City Council
Brian Fritsinger, Administrat@
FROM:
.
SUBJECT: Arden Manor Water Connection
. On May 22, Staff met with Steve Maki, Chief Civil Engineer for Federal Cartridge Company
. (FCC) to discuss the possible connection of Arden Manor Mobile Home Park to municipal
water. An agreement is pending between FCC and Arden Manor where FCC will pay for
the hook-up to municipal water and abandonment of existing wells.
. FCC has approached the City to determine whether or not this connection is feasible, and if
.- feasible, would the City consider administering the contract. FCC will pay for all costs
associated with the preparation of plans and specificatious, construction and connection fees.
FCC needs to have the project completed by September I, 1995. There will be no
assessments required as part of this project, as the project is being funded under an
. ArmylFCC/Arden Manor agreement.
. The Council may recall, approximately one year ago, the City and Arden Manor had briefly
discussed utilizing municipal water as a standby source. Mr. Maid indicated FCC is now
looking for municipal water to be the primary source of water for the Park. As this utility
. may become the City's responsibility in the future it may be beneficial to consider active
involvement in the project during design and construction. -
. Recommendation
Staff would recommend the Council direct Staff to continue discussions with FCC and
. prepare a connection agreement for this project.
Staff wO\lld anticipate returning to the Council on June 12, 1995 with a recommendation to
. proceed on the preparation of plans and specifications.
.
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.
.. CITY OF ARDEN HILLS
MEMORANDUM
. DATE: May 26, 1995
. TO: Brian Fritsinger. City Administrator
Mayor & City Council
. FROM: Cindy S. Walsh, Parks & Recreation Director @)
. SUBJECT: Solicitation of Bids for the Redevelopment of Charles Perry Park
. Resident Innut
The Parks & Recreation Committee has had two meetings with the residents surrounding Perry
Park. The current plans and specifications have taken the suggestions and concerns of the
. residents into consideration. Every effort has been made to improve the parking situation, and the
distance of the ball fields from the homes, which were the residents main concerns. The residents
are excited for and supportive of the proposed improvements.
. Fundinl! Obtained
.- Through fundraising efforts from various companies, organizations, and foundations, the
following money has been committed to the Perry Park redevelopment project:
. "Iv!N DNR Outdoor Recreation Grant $ 50,000
Light Brigade $ 35,000
St. Mary's Romanian Orthodox Church $ 17,500
. Land 0' Lakes $ 7,500
North Suburban Youth Association $ 5,000
Burlington Northern Foundation $ 2,000
. Little Lakes Little League $ 2,000
CLIMB Theatre $ 2,000
Shoreview Arden Hills Lions $ 500
. Dynamark $ 400
Tri-City VFW $ 100
Total funding committed to date = $122,000
. with the addition of Park Fund money $200 000
TOTAL $322,000
.
.
.e
.
I
.
Uudated Cost Estimate for the uroiect .1
The cost estimate by Maier Stewart Associates is $362,750. This is considerably less than was
previously estimated. The bid would include an alternate for the lighting of the SW field and the
parking lot. The playground structure is not included in the price estimate or bids. I would like I
to choose that structure and obtain bids separately. It does have to be installed by December of
1997 as a requirement of the grant. Additional fundraising will continue in an attempt to raise .
funds for the installation of this structure in 1996 or Spring of 1997.
I have written several grants to local foundations that I have not heard from. It is my intention to .
continue fundraising. Additional money may be needed for lights, unless the bids received are less
than estimated. The storm drainage construction and erosion control for the project total $22,000
(see Maier Stewart Cost Estimate). It is my assumption that this amount would come out Qfthe .
Storm Water Management Fund. Any money raised for this project beyond what is needed for
improvements and the playground structure will be used to replenish the $200,000 used from the
park fund. The park fund currently has a balance of approximately $600,000. .
Conclusion
The proposed project will address and correct the Americans with Disability Act inaccessibility, I
safety concerns, and the drainage and erosion problems that currently exist. Engineer Stonehouse
feels confident that the bids will be received in the range of the updated estimate he has provided. .
The proposed plan has been shared with the Ramsey County Sheriff under Sheriff, John Louey.
He is pleased with the design and anticipates that it will help to decrease the amount of vandalism
and unwanted activity that currently exists in the park. -I
Attachments: resolution & price estimate I
CSW:jt I
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.
. . CITY OF ARDEN HILLS
RAMSEY COUNTY
.- RESOLUTION NO. 95-38
A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND
. ORDERING THE ADVERTISEMENT FOR BIDS FOR THE REDEVELOPMENT OF
CHARLES PERRY PARK
. WHEREAS, pursuant to Resolution 95-22, the Project Engineer has prepared plans and
specifications for the redevelopment of Charles Perry Park; and
. WHEREAS, a cost estimate of the project has been updated and is less than originally
anticipated; and
. WHEREAS, the project is contingent upon receiving bids to match the funding obtained for this
project,
. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota:
. I. The plans and specifications, a copy of which is attached hereto and incorporated herein
by this reference, are hereby approved.
.e 2. The Project Engineer and Parks & Recreation Director shall prepare and obtain the
publication of an advertisement for bids for the making of the redevelopment pursuant to
. the attached plans and specifications. The advertisement shall be published once each
week for two weeks in the Construction Bulletin and the local newspaper. This
advertisement shall specifY the work to be done, and state that the bids will be received by
. the Parks & Recreation Director until 12:00 p.m. on Tuesday, June 20, 1995, at which
time the bids will be publicly opened at Arden Hills City Hall by the Parks & Recreation
Director and the Project Engineer. They will be tabulated for consideration by the City
. Council at the June 26, 1995 City Council meeting. No bids will be considered unless
sealed and filed with the Parks & Recreation Director and accompanied by a cash deposit,
cashier's check, bid bond, or certified check payable to the City in the amount of 5% of
. the amount of such bid,
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
. THIS 30TH DAY OF MAY, 1995.
. DENNIS P. PROBST, MAYOR
. ATTEST:
.. BRIAN FRITSINGER, CITY ADI'vITNISTRATOR
.
- -----------
.
Perry Park l.mprovements e.
City of Arden Hills .
Cost Estimate .
Construction Item Estimated Construction Cost .
Parking Lot Removal $7,500 .
Parking Lot Construction $36,000
Parking Lot Striping $2,500 .
Entrance Construction $4,000
Topsoil Stripping/Importing $13,000
Common Excavation $60,000 .
Salvage and Replace Fencing $12,000
Construct Ball Diamonds $13,000
Storm Drainage Construction $20,000 .
Erosion Control $2,000
Sodding (Outfields) $35,000 -.
Seeding (Other areas) $5,000
Transplant Trees $2,500
Irrigation Installation $40,000
Lighting Alternates .
Ball Diamond Lighting $35,000
Parking Lot Lighting $5.000 .
Estimated Construction Costs . $292,500 .
10% Contingency Cost $29,250
Estimated Overhead Cost $41 ,000
.
Estimated Project Cost $362,750 .
.
.
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I FILE
I MS CH ARLES PERRY PARK ~~l}{]n~nu
IMPROVEMENTS lJ
I Cllmmt EWClmRS
. . ,
.. CITY OF ARDEN HILLS
. MEMORANDUM
. DATE: May 26, 1995
TO: Mayor and City Council
. FROM: Brian Fritsinger, Administrato40
. SUBJECT: Resolutions 95-40, 95-41, 95-42, 95-43
. These Resolutions are related to the 1995 Street Maintenance Improvements and County
Road F projects.
. 95-40
This Resolution establishes Stowe Avenue as a Municipal State Aid Street.
. 95-41
.. This Resolution restricts parking along the south side of Stowe A venue in
accordance with the State Aid Standards.
. 95-42
This Resolution determines the cost of improvement and orders the
preparation of the proposed assessment roll in the matter of the 1995 Street
. Maintenance Improvements.
95-43
I This Resolution restricts parking along both sides of County Road F in
accordance with the State Aid Standards.
. Recommendation
Staff recommends adoption by the City Council of Resolutions #95-40, 95-41, 95-42, and
I 95-43.
.
.
.e
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, . .
RESOLUTION 95-40 ..
A RESOLUTION FOR THE CITY OF ARDEN HILLS .
RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREETS .
CITY OF ARDEN HILLS, MINNESOTA
WHEREAS, it appears to the City Council of the City of Arden Hills that the street hereinafter I
described should be designated Municipal State Aid Street under the provisions of
Minnesota Law. .
NOW THEREFORE. BE IT RESOLVED, by the City Council of the City of Arden Hills that
the road described as follows, to-wit: .
Approximately .26 miles of Stowe Avenue, between New Brighton Road and Lake
Johanna Boulevard. .
be, and hereby is established, located, and designated a Municipal State Aid Street of said City
subject to the approval of the Commissioner of Transportation at the State of Minnesota. I
BE IT FlJRTIlER RFSOL VED, that the City Clerk is hereby authorized and directed to forward -.
two certified copies of this resolution to the Commissioner of Transportation for his consideration,
and that upon his approval of the designation of said road or portion thereof, that same be
constructed improved and maintained as a Municipal State Aid Street of the City of Arden Hills,
to be numbered and known as Municipal State Aid Street 187-107. I
ADOPTED: May 30th, 1995. .
Dennis Probst, Mayor I
ArrEST:
-- .
Brian Fritsinger, City Administrator
CERTIFICATION I
I hereby certify that the above is a true and correct copy of a Resolution duly passed, adopted and
approved by the City Council of said City on May 30th, 1995. .
City Clerk .
City of Arden Hills
(SEAL) -.
res-S20.0SS
.
- -
.
.. RESOLUTION 95-41
. A RESOLUTION FOR THE CITY OF ARDEN HILLS
A RESOLUTION RESTRICTING PARKING
. ALONG MUNICIPAL STATE AID STREET
. WHEREAS, the City of Arden Hills has submitted to the Commissioner of Transportation the
plans and specifications for the improvement of Stowe Avenue from New Brighton
. Road to Lake Johanna Boulevard.
WHEREAS, state aid funds will be expended on the improvement of this street. and
. WHEREAS, the approved state aid standards as applicable to this proj ect limit and restrict all
parking to that which is parallel with the curb.
. NOW, THEN, BE IT RESOLVED that said City of Arden Hills shall require no parking of
vehicles within the corporate limits on the south side of this Municipal State Aid Street in
. accordance with the State Aid Standards.
.- Dated: May 30th, 1995
Dennis Probst, Mayor
. Attest:
Brian Fritsinger, City Administrator
I Clerk
. City of Arden Hills
. I do hereby certify that the foregoing Resolution is a true and correct copy of a resolution
presented to and adopted by the Council of the City of Arden Hills, Minnesota at a duly
authorized meeting thereof held on the 30th day of May, 1995, as shown by the minutes of said
. meeting in my possession.
I (SEAL)
I City Clerk
.-
Submit 2 Copies
I res-S20.OS5
-.-..-.-
. .
RESOLUTION 95-42 ..
A RESOLUTION FOR THE CIT.Y OF ARDEN HILLS
A RESOLUTION DETERMINING ASSESSED COST OF IMPROVEMENT AND .
ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL IN THE MATTER .
OF STREET MAINTENANCE IMPROVEMENTS OF 1995
WHEREAS, costs have been determined for the 1995 Street Maintenance Improvements .
consisting of a contract price of $365, 144.43 and expenses incurred or to be
incurred by the City in the making of the improvement in the amount of
$116,846.22 for a total cost of the improvement of$481,990.65. .
NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Arden Hills,
Minnesota: .
1. Based upon the City Assessment Policies, it is determined that the portion of this
improvement to be paid by the City and not assesd to benefitted properties is .
$311,990.65.
2. The portion of the cost to be assessed against benefitted properties pursuant to the Arden .
Hills City Assessment Policies shall be $170,000.
3. The assessments shall be payable in equal annual instaIlments and shall extend over a -.
period of 5 years, the first of the installments to be payable on or before the first Monday
in January, 1996, with interest at the rate of 8% per annum from the date of the adoption .
of the assessment resolution.
4. The City Administrator with the assistnace of the Project Engineer shall forthwith I
calculate the proper amount to be specially assessed for such improvement against every
assessable lot, piece, or parcel of land, without regard to cash valuation, as provided by
law, and shall have available to the City Administrator's office a copy of the proposed .
assessment roll for public inspection.
5. Upon completion of the proposed assessment roll, the City Administrator shall notifY the I
Council and schedule a public hearing upon the proposed assessment, causing notice of
the hearing by publication and mail to be made a least two weeks prior to the hearing.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS .
THIS 30TH DAY OF MAY, 1995. .
DENNIS P. PROBST, MAYOR .
ATTEST:
-.
BRlAN FRlTSINGER, CITY ADMINISTRATOR
.
.
.. RESOLUTION 95-43
. A RESOLUTION FOR THE CITY OF ARDEN HILLS
. RESOLUTION RESTRICTING PARKING
ALONG MUNICIPAL STATE AIIi STREETS
. WHEREAS, the City of Arden Hills has submitted to the Commissioner of Transportation the
plans and specifications for the improvement of County Road F from Interstate
. Highway 35W to Old Highway 10.
WHEREAS, state aid funds will be expended on the improvement of this street, and
. WHEREAS, the approved state aid standards as applicable to this project limit and restrict all
. parking to that which is parallel with the curb.
NOW, THEN, BE IT RESOLVED that said City of Arden Hills shall require no parking of any
. vehicles within the corporate limits on either side of this Municipal State Aid Street in accordance
with the State Aid Standards.
.- Dated: May 30th, 1995
Dennis Probst, Mayor
. Attest:
Brian Fritsinger, City Administrator
. Clerk
. City of Arden Hills
. I do hereby certify that the foregoing Resolution is a true and correct copy of a resolution
presented to and adopted by the Council of the City of Arden Hills, Minnesota at a duly
. authorized meeting thereof held on the 30th day of May, 1995, as shown by the minutes of said
meeting in my possession.
. (SEAL)
. City Clerk
.-
Submit 2 Copies
I res-520.055
I
I e
CITY OF ARDEN HILLS
I MEMORANDUM
I DATE: May 26, 1995
I TO: Mayor and City Council
Brian Fritsinger, Administrato@
FROM:
I
SUBJECT: Resolutions 95-40, 95-41, 95-42, 95-43
. These Resolutions are related to the 1995 Street Maintenance Improvements and County
. Road F projects.
95-40
. This Resolution establishes Stowe A venue as a Municipal State Aid Street.
.- 95-41
This Resolution restricts parking along the south side of Stowe Avenue in
accordance with the State Aid Standards.
. 95-42
This Resolution determines the cost of improvement and orders the
. preparation of the proposed assessment roll in the matter of the 1995 Street
Maintenance Improvements.
I 95-43
This Resolution restricts parking along both sides of County Road F in
accordance with the State Aid Standards.
. Recommendation
I Staff recommends adoption by the City Council of Resolutions #95-40,95-41,95-42, and
95-43.
.
.
.e
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.
. .
CITY OF ARDEN HILLS
. MEMORANDUM
. DATE: May 25, 1995
. TO: Mayor and City Council
Brian Fritsinger, City Administrato@
FROM:
.
SUBJECT: Joint Powers Agreement for Recycling of Street Sweepings
. Attached the Council will find the proposed Joint Powers Agreement for the recycling of
. road maintenance materials. The Council had initially approved action supporting this
program based on a recommendation from then Public Works Superintendent, Dan Winkel,
at its November 14, 1994, Meeting.
. The cities of Arden Hills, Falcon Heights, Lauderdale, Little Canada, New Brighton,
. Roseville, Shoreview, White Bear Lake, Vadnais Heights, the town of White Bear and
. Ramsey County had successfully applied for a $94,179 Grant with the Board of Government
Innovation and Cooperation. In order to receive these funds and carry out the goals of this
program a Joint Powers Agreement is proposed.
I The purpose of the project is to create and operate a facility where the parties would work
I together to re-use roadway materials. It is the intent of this program to reduce costs and the
use of landfill space. The City Attorney has reviewed these documents and indicated that
everything appears to be in order.
I Term - The Term of the Agreement is five (5) years.
User Fee - A monthly User Fee of $1.50 per ton will be charged to each party.
. The fee only applies if a City uses the Facility. There is no
requirement that the cities must use the facility. The use of recycled
materials is based on the amount of materials brought to the site by
. a City.
Committee - The project will be overseen by an operations committee made
up of one representative from each community.
. Recommendation
. Staff recommends approval of Resolution Number 95-39, authorizing the City to enter into
.e a Joint Powers Agreement for the recycling of road maintenance materials.
I
I 1
I
.
.
.
CITY OF ARDEN HILLS
I MEMORANDUM
I DATE: May 25, 1995
I TO: Mayor and City Council
Brian Fritsinger, City Administrat@
I FROM:
SUBJECT: Joint Powers Agreement for Recycling of Street Sweepings
I Attached the Council will fmd the proposed Joint Powers Agreement for the recycling of
I road maintenance materials. The Council had initially approved action supporting this
program based on a recommendation from then Public Works Superintendent, Dan Winkel,
at its November 14, 1994, Meeting.
I The cities of Arden Hills, Falcon Heights, Lauderdale, Little Canada, New Brighton,
e RoseviIle, Shoreview, White Bear Lake, Vadnais Heights, the town of White Bear and
I Ramsey County had successfully applied for a $94, I 79 Grant with the Board of Government
Innovation and Cooperation. In order to receive these funds and carry out the goals of this
I program a Joint Powers Agreement is proposed.
The purpose of the project is to create and operate a facility where the parties would work
I together to re-use roadway materials. It is the intent of this program to reduce costs and the
use of landfill space. The City Attorney has reviewed these documents and indicated that
everything appears to be in order.
I Term - The Term of the Agreement is five (5) years.
User Fee- A monthly User Fee of $1.50 per ton will be charged to each party.
I The fee only applies if a City uses the Facility. There is no
requirement that the cities must use the facility. The use of recycled
materials is based on the amount of materials brought to the site by
I a City.
Committee - The project will be overseen by an operations committee made
up of one representative from each community.
I Recommendation
Ie Staff recommends approval of Resolution Number 95-39, authorizing the City to enter into
a Joint Powers Agreement for the recycling of road maintenance materials.
I
I
I
I , , CITY OF ARDEN Hll..LS
. RAMSEY COUNTY
I RESOLUTION NO. 95-39
A RESOLUTION APPROVING THE EXECUTION OF A JOINT POWERS
I AGREEMENT FOR RECYCLING ROAD MAINTENANCE MATERIALS
I WHEREAS, the cities of Arden Hills, Falcon Heights, Lauderdale, Little Canada, New Brighton,
RoseviIIe, Shoreview, White Bear Lake, Vadnais Heights, the town of White Bear and the County
of Ramsey successfuIIy applied to Board of Government Innovation and Cooperation for grant
, funds; and
WHEREAS, each of the parties uses a variety of materials such as sand for ice control, smaIl
, gravel for sealcoat repair on summer, and soil products for median, boulevard and park
application; and
, WHEREAS, in the past, each party has worked separately in purchasing, using and disposing of
those materials after use, often using valuable land fiII space at high tax payers expense; and
, WHEREAS, the project permits the parties work together ro re-use roadway materials which
wiII result in a significant reduction of costs and reduction of the use of land fill space; and
I e WHEREAS. the Board of Government Innovation and Cooperation awarded these communities
a grant in the amount of $94, I 79 to purchase equipment for initiating the project; and
, WHEREAS, the success of the project shall require mutual coordination and cooperation by and
between the parties to ensure the most efficient and effective service.
I NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arden RiIIs,
Minnesota:
I l. The City Administrator is directed to enter into a Joint Powers Agreement to provide for
the recycling of road maintenance materials.
I PASSED AND ADOPTED BY THE CITY COUNCll.. OF THE CITY OF ARDEN Hll..LS
THIS 30TH DAY OF MAY, 1995.
I
DENNIS P PROBST, MAYOR
I ATTEST:
I
,e BRIAN FRITSINGER, CITY ADMINISTRATOR
I
~.. --.
I
, . I
.
MAINTENANCE MATERIALS RECYCLING .
JOINT POWERS AGREEMENT I
I
The cities of Arden Hills, Falcon Heights, Lauderdale, Little Canada,
New Brighton, Roseville, Shoreview, white Bear Lake, Vadnais Heights, I
the Town of white Bear and the County of Ramsey (parties) hereby enter I
into a joint powers agreement, pursuant to Minnesota Statutes Section
471.59, for the purpose of developing a road maintenance materials I
recycling operation (project).
WHEREAS, each of the Parties uses a variety of materials such as .
sand for ice control, small gravel for seal coat repair in summer, and e .
soil products for median, boulevard and park application; and,
WHEREAS, in the past, each Party has worked separately in I
purchasing, using and disposing of these materials after use, often
using valuable landfill space at high taxpayer expense; and, .
WHEREAS, the project permits the Parties to work together to
I
re-use roadway materials which will result in a significant reduction
of costs and reduction of the use of landfill space; and, I
WHEREAS, the,parties received a 1995 State of Minnesota Board of
,
Government Innovation and Cooperation grant in the amount of $94,179.00 I
to purchase equipment for initiating the project; and,
WHEREAS, the success of the project shall require mutual .
coordination and cooperation by and between the Parties to ensure the I
most efficient and effective service; e.
1
I
- -
I
I e
I NOW THEREFORE, the Parties agree as follows:
I 1. Operations Center Ramsey County will provide a fully integrated
road maintenance materials recycling operations center (the
I project) which will, at a minimum, recycle road sand sweepings, in
I accord with the Grant Contract No. 6100-25546-01 between the. Board
of Government Innovation and Cooperation and the County, a copy of
I which is attached as Attachment A and incorporated herein.
2. Ownership Ramsey County shall own the equipment purchased for the
I project and shall be responsible for its maintenance, operation,
I and replacement, as needed, during the term of this Agreement.
All Parties will have the privilege of using the project according
I e to the terms set forth below.
3 . Operating Guidelines and Procedures The operating guidelines and
I procedures set forth in Attachment B, which is attached and
incorporated herein, governs the use of the project and defines
I
accessibility by all Parties and by a public or private entity
I that is not a party to this agreement. From time to time the
operating guidelines and procedures of Attachment B may be
I reviewed and revised by the Operations Committee, as described in
I Paragraph 6, below.
4. User Fee Ramsey County will bill each party for the cost of
I operation of the project in the form of a user fee. The amount
charged for costs of service to each Party includes, but is not
I limited to, cost of operations, water to be metered out of
.e 2
I
I
e I
hydrant. extra equipment associated with project use, site lease,
equipment repairs, and depreciation of equipment. Ramsey County I
will invoice each Party monthly. All payments will be remitted to I
Ramsey County within thirty-five (35 ) days of receipt of invoice.
I
At the time of this Agreement. the user fees to be charged to each
party for recycled road maintenance materials dropped off by the I
Party will be as outlined in Attachment B. I
Because this project is experimental and in the development stage. I
precise costs are not known. As a result. as the Parties have
more experience with the operations, it may be necessary to modify I
the amount charged to reflect actual costs incurred by Ramsey e
I
County in operating the project. The Parties agree that an
adjustment to the amount owed or paid will be made by Ramsey I
County on an annual basis. Any under payments or over payments
will be determined and payments made to adjust amounts owed I
accordingly.
5. Equipment Modifications A Party may request special purpose I
equipment in addition to the equipment to be purchased for the I
project or a,party may request modifications to the specifications
,
for the equipment for the project on the condition that the I
requesting party agree to pay any additional cost of such
additional equipment or specifications agreed to by the County. I
6 . Operations Committee Each Party shall designate one staff member I
to represent it on the Operations Committee. The committee shall
e.
3
I
I
I .
make decisions based on consensus of the members. The committee
I shall convene at least one time each calendar year to review and
I modify, as necessary, the operating guidelines for the project,
including recommending fees to be charged by the County for
I operating the project.
7 . Term and Termination
I a. Term. This Agreement shall be effective for five (5 ) years
I beginning on the date of execution by Ramsey County.
b. Termination before five years If the Parties agree to
I terminate the project before the term has expired, all
Parties shall be obligated for any reimbursement of grant
I funds required by the state and reimbursement of a share of
e Ramsey County's start-up costs. Each party's contribution
I
toward the reimbursement shall be calculated based upon the
, percent of miles of streets and roads within the juri sdiction
of each party, of the total miles of all parties. In the
I event state reimbursement is required and Ramsey County
desires to retain the equipment, the County will pay to the
I other Parties the share of reimbursement paid by them to the
I State.
,
,
I In the event that termination is necessary due to loss of an
operation site, zoning or permitting issues, or a failure of
I the equipment to produce a usable product, Ramsey County will
I have the discretion to terminate the project upon thirty (30 )
days written notice to the other Parties. In such event the
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Parties will be obligated to reimburse the state and the
I
County as set forth in the preceding paragraph. Parties other
than Ramsey County may elect to continue the agreement after I
termination by the County.
I
The parties may elect to extend the agreement beyond the
initial five year term and may choose to review and modify I
the terms of the agreement. I
8. Liabili ty
a. Failure to pay. Failure of a Party to pay invoices within I
ninety ( 90) days of rece ipt shall result in the party losing
all rights to use the project, but the party shall retain all I
its obligations related to the project. e I
b. Equipment and site operations. Ramsey County, as the owner
and operator of the project, shall be responsible for the I
equipment, site and operations of the project.
c. Hazardous materials. At the time of this agreement the I
Parties understand that the products and by-products used in I
the operation of the project are not designated as hazardous
materials. If, at some future time, these materials are I
determi~ed to be hazardous and require management as
,
hazardous waste, all Parties shall be held responsible for I
any costs incurred in proportion to the total amount of
I
material delivered to the project.
9. Indemnification I
The Parties agree to defend, indemnify, and hold each other
e
5 I
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harmless from any claims, demands, actions or causes of
I action, including reasonable attorneys fees, arising out of
I any negligent act or omission of the party, agents or
employees during the performance of the Project. Nothing
I herein shall constitute a waiver by any party of any
limitations of liability available at Minnesota statutes
I Chapter 466 or other applicable law.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be
executed. I
CITY OF ARDEN HILLS THE COUNTY OF RAMSEY e
By By: I
Chairperson
Its Board of County Commissioners
CITY OF FALCON HEIGHTS I
By I
Attest:
Its Chief Clerk-County Board
CITY OF LAUDERDALE Date: I
By I
Its Approved as to Form:
CITY OF LITTLE CANADA I
Assistant County Attorney
By I
Its e
Risk Management I
CITY OF NEW BRIGHTON
Recommended for Approval: I
By
Its
Paul Kirkwold, P.E. I
Director, Public Works Department
CITY OF ROSEVILLE
By I
Its
I
CITY OF SHOREVIEW CITY OF VADNAIS HEIGHTS
;
By By ,
Its Its I
CITY OF WHITE BEAR LAKE TOWN OF WHITE BEAR
By By I
Its Its e,
,
. I
.
Grant Contract No. 6100-25546-01 between the Board of Government Innovation and Cooperation . I
and Ramsey County I
STATE OF MINNESOTA I
GRANT CONTRACT
I
THIS GRANT CONTRACT, which shall be interpreted pursuant to the laws of the State of
Minnesota between the State of Minnesota, acting through its Board of Government Innovation I
and Cooperation (hereinafter BOARD),
And: Ramsey County I
Address: 250 Courthouse
St. Paul, Minnesota 55102 I
Soc. Sec. or MN Tax ID No.:8027226
Federal Employer ID No. (if applicable):41-6005875
(Notice to grantee: you are required by Minnesota StalUtes, Section 270.66, to provide your social security number or I
Mumesota Tax identificationl1Ul1lber if you do business with the State of Minnesota. This infonnation may be used in
die enforcement of federal and state tax laws. Supplying these numbers could result in action to require you to file state e I
tax returns and pay delinquent state tax liabilities. This grant contract will not be approved w1less these numbers are
provided. TIlese I1UI1Ibers will be available to federal and state tax authorities and state personnel involved in the payment
of state obligatioIlS.)
on behalf of the Cities of RoseviIle, Arden Hills, Falcon Heights, Lauderdale, Little Canada, New I
Brighten, Shoreview, Vadnais Heights, White Bear Lake, White Bear Township, Ramsey County,
the Metropolitan Council, the Local Road Research Board and the Minnesota Department of I
Transportation Maintenance Research Division (hereinafter GRANTEE), witnesseth that:
WHEREAS, the BOARD, pursuant to Minnesota Statutes 465.801 is authorized to award Service I
Sharing grants;
AND WHEREAS, the BOARD has awarded a Service Sharing grant to the GRANTEE; I
AND WHEREAS, the GRANTEE represents that it is duly qualified and willing to perform the I
duties set forth herein, NOW THEREFORE, it is agreed:
l. GRANTEE'S DUTIES. The GRANTEE, who is not a state employee, shall provide a I
fully integrated road maintenance materials recycling operations center. As described in
the Service Sharing grant application submitted by the GRANTEE and hereby
incorporated by reference, the GRANTEE shall: I
Page I of 8 e.
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I . Grant Contrad No. 6100-25546-01 between the Board of Government Innovation and Cooperation
and Ramsey County
I
A. By April 1, 1995, set up a committee to develop a multi-jurisdiction materials
I recovery operations center that will save each participating community annual costs
of disposing of and purchasing new materials. The committee will design and
I develop a temporary site. The site will be moved to a central location at a later
date.
I B. By May 1, 1995, develop preliminary process, agreements, costing structure, and
propose best equipment for purchase.
. c. By June 1, 1995, begin processing material. Submit to the Board an evaluation
and refinement process with recorded inputs and outputs by October 1, 1995.
I D. By January 1, 1996, review production and revise if necessary for 1996.
E. By March 1, 1996, submit to the BOARD a written summary of the GRANTEE's
. activities, including:
. e l. A copy of the multi-jurisdiction joint powers agreement for the road
maintenance materials recycling operation center;
2. A description of the process used to create a fully integrated road
. maintenance materials recycling operation center, including a list of the
parties involved, the timeline, and a description of the involvement of
related or participating entities;
I 3. An assessment of the GRANTEE's success in implementing a fully
integrated road maintenance materials recycling operation center;
4. A description of the GRANTEE's plans for continuation of and future
I improvements to the fully integrated road maintenance materials recycling
operation center; and
5. A description of the problems encountered in the planning and
I implementation process, a description of how the GRANTEE addressed
, those problems, and ideas of how those problems could have been
. ' prevented.
11. CONSIDERATION AND TERMS OF PAYMENT.
. A. Consideration for all services performed and goods or materials supplied by the
GRANTEE pursuant to this grant contract shall be paid by the BOARD as follows:
I l. The total obligation of the BOARD for all compensation and
.e
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Grant Contract No. 6100-25546-01 between the Board of Government 1nnovation and Cooperation e I
and Ramsey County I
reimbursements to the GRANTEE shall not exceed ninety-four thousand, I
one hundred seventy-nine dollars ($94,179).
2. Reimbursement for travel and subsistence expenses actually and necessarily I
incurred by the GRANTEE's performance of the grant contract shall not
exceed zero dollars ($0.00), provided that the GRANTEE shall be
reimbursed for travel and subsistence expenses in the same manner and in I
no greater amount than provided in the current "Non-managerial
Unrepresented Employees Plan" promulgated by the Commissioner of
Employee Relations. The GRANTEE shall not be reimbursed for travel I
and subsistence expenses incurred outside the State of Minnesota unless it
has received prior written approval for such out-of-state travel from the I
BOARD.
3. Compensation shall be consistent with the Project Line Item Budget below. I
The GRANTEE shall not seek, nor shall the BOARD pay, compensation
to the GRANTEE for any indirect, overhead, or administrative costs not
otherwise included as an expense within the Project Line Item Budget. e I
Project Line Item Budget
The GRANTEE shall adhere to the following project budget in performing I
its duties and responsibilities as specified in this grant contract:
Equipment $94 179 .
Total $94,179 I
Modifications within each category of the above line item budget of less .
than 10 percent of any line item are permitted without prior approval by the
, BOARD, so long as notification of such modifications is made through the
, submitted quarterly expenditure reports. Provided, however, that the total I
obligation of the BOARD for all compensation and reimbursements to the
GRANTEE shall not exceed ninety-four thousand, one hundred seventy-
nine dollars ($94,179). I
B. TERMS OF PAYMENT
1. A lump-sum payment of ninety-four thousand, one hundred seventy-nine I
e.
Page 3 of 8
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. . Grant Contract No. 6100-25546-01 between the Board of Government Innovation and Cooperation
and Ramsey County
.
. dollars ($94,179) shall be made by the BOARD promptly after this grant
contract is executed.
. 2. The GRANTEE shall submit a quarterly financial report listing
expenditures for services performed under this grant contract. The
GRANTEE shall maintain documentation of its expenditures through
. receipts, invoices, travel vouchers, and time sheets. Financial reports shall
be submitted in a form prescribed by the BOARD. The GRANTEE agrees
to provide the BOARD with financial reports that are due on the dates listed
I below:
July 15, 1995
. October 15, 1995
January 15, 1996
I April 15, 1996
III. CONDITIONS OF PAYMENT. All services by the GRANTEE pursuant to this grant
I e contract shall be performed to the satisfaction of the BOARD, as determined in the sole
discretion of its authorized agent, and in accord with all applicable federal, state, and local
laws, ordinances, rules, or regulations.
I IV. TERM OF GRANT CONTRACT. This grant contract shall be effective on May 1,
1995, or upon such date as it is executed as to encumbrance by the Commissioner of
. Finance, whichever occurs later, and shall remain in effect until June I, 1996, or until all
obligations set forth in this grant contract have been satisfactorily fulfilled, whichever
occurs first.
. A. The GRANTEE shall have ninety (90) days immediately following the end of the
I grant contract period to liquidate all unpaid obligations related to the project
incurred prior to the end of the grant period and. to submit a detailed accounting of
these ,cumulative expenditures to the BOARD.
,
I B. The GRANTEE will return to the BOARD all funds provided by the BOARD that
are not expended for allowable project costs within ninety (90) days following the
. end of the grant contract period.
C. Should the BOARD find that the GRANTEE did not implement a fully integrated
. road maintenance materials recycling operations center according to the terms of
this grant contract, the BOARD may require the GRANTEE to repay all or a
.e
Page 4 of 8
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.
Grant Contract No. 6100-25546-01 between the Board of Government Innovation and Cooperation . I
and Ramsey County
I
portion of the grant contract monies. I
V. CANCELLATION.
A. Upon the GRANTEE's failure to comply with any provision of this grant contract, I
the BOARD may terminate this grant contract. The termination shalt be effective
upon the BOARD giving the GRANTEE written notice at its last known address. I
Should the GRANTEE fail to comply with the provisions of this grant contract, the
GRANTEE shall refund to the BOARD all grant monies previously paid.
B. The BOARD or the GRANTEE may cancel this grant contract at any time, with I
or without cause, upon thirty (30) days written notice to the other party. In the .
event of such cancellation, the GRANTEE shall be entitled to payment. determined
on a pro rata basis, for services satisfactorily performed.
C. Should this grant contract be terminated prior to the scheduled date, the I
GRANTEE shall refund to the BOARD all remaining unexpended grant contract
monies within forty-five (45) days of the date of effective termination. e I
VI. BOARD'S AUTHORIZED AGENT. The BOARD's authorized agent for the purposes
of administration of this grant contract is James R. Gelbmann, Executive Director. or his I
successors in office. Such agent shall have the authority to accept the GRANTEE's
services and if such services are accepted as satisfactory, shall so certify on each quarterly
financial report submitted pursuant to Section II, paragraph B. I
VII. ASSIGNMENT. The GRANTEE shall neither assign nor transfer any rights or
obligations under this grant contract without the prior written consent of the BOARD. I
VIII. AMENDMENTS. Any amendments to this grant contract shall be in writing, and shall .
be executed by the same parties who executed the original grant contract or their
successors iIj office.
,
IX. LIABILITY. The GRANTEE agrees to indemnify and save and hold the BOARD. its .
agents, and employees harmless from any and all claims or causes of action arising from
the performance of this grant contract by the GRANTEE or the GRANTEE's agents or I
employees. This clause shall not be construed to bar any legal remedies the GRANTEE
may have for the BOARD's failure to fulfill its obligations pursuant to this grant contract.
I
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. . Grant Contract No. 6I(}()..25546-0I betWeen the Board of Goverrunent Innovation and Cooperation
and Ramsey County
.
. X. AUDIT REQUIREMENTS. The books, records, documents, and accounting procedures
and practices of the GRANTEE relevant to this grant contract shall be subject to
examination by the BOARD, the legislative auditor, and the state auditor. Records shall
. be sufficient to reflect all costs incurred in performance of this grant contract. The
GRANTEE also agrees to make all its financial records to the grant contract available to
the BOARD upon request during normal working hours and to provide, upon request, a
. copy of any report, completed by an independent auditor, to the BOARD.
XI. ACCESS TO DOCUMENTS. The BOARD shall have access to any reports, studies,
I photographs, negatives, videotapes, software, or other work products prepared by the
GRANTEE in the performance of its obligations under this grant contract upon
completion, termination, or cancellation of this grant contract. The GRANTEE shall
I provide a copy of such materials to anyone who requests it at no cost other than the cost
of preparing the copy.
. XII. WORKER'S COMPENSATION. In accordance with the provisions of Minnesota
Statutes, Section 176.182, the GRANTEE has provided acceptable evidence of compliance
I . with the worker's compensation insurance coverage requirement of Minnesota Statutes,
Section 176.181, subdivision 2.
I XIII. ANTITRUST. The GRANTEE hereby assigns to the State of Minnesota any and all
claims for overcharges as to goods and/or services provided in connection with this grant
contract resulting from antitrust violations that arise under the antitrust laws of the United
I States and the antitrust laws of the State of Minnesota.
XIV. VOTER REGISlRATION. The GRANTEE shall provide nonpartisan voter registration
. services and assistance, using forms provided by the BOARD, to employees of the
GRANTEE and the public, as required by Minnesota Statutes, Section 201.162.
. XV. USE OF GRANT CONTRACT FUNDING. The GRANTEE certifies that no funding
provided und~r this grant contract will be used to support religious counseling or partisan
. political activity.
XVI. OTHER PROVISIONS.
. A. The GRANTEE agrees to utilize competitive bidding and other procedures required
by federal, state, and local laws, ordinances, or regulations governing purchasing
. and fiscal procedures.
.e Page 6 of 8
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Grant Contraa No. 6100-25546-01 between the Board of Government Innovation and Cooperation . ii
and Ramsey County
I
B. The GRANTEE agrees to provide the BOARD with grant contract status reports,
which are due on the dates listed below: I
July IS, 1995 I
October 15, 1995
January 15, 1996
April IS, 1996 I
c. The BOARD shall, during the course of this grant contract, evaluate the
GRANTEE's progress towards the goals and objectives of the grant contract and I
compliance with any special conditions. The BOARD reserves the right to request
additional information from the GRANTEE to carry out its evaluation.
D. IF the GRANTEE decides to fulfill any of its obligations and duties under this I
grant contract through a subcontractor to be paid for by funds received under this
grant contract, the GRANTEE shall not execute a contract with the subcontractor I
or otherwise enter into a binding agreement until it has first received written
approval from the BOARD. The BOARD will respond to requests from the e I
GRANTEE for authorization to subcontract within ten (10) working days of
receiving the request. The GRANTEE's payment to the subcontractor shall be
made within the time limits, subject to the interest penalty payments, and subject I
to all other provisions of Minnesota Statutes section 16A.1245.
There are no further substantive provisions to this contract; the signatures of the authorized I
representatives of the parties to this grant contract who are executing it on their behalf appear on
the next page.
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Grant Contract No. 61 (}().25546-01 between the Board of Government lnnovation and Cooperation
I and Ramsey County
I IN WITNESS WHEREOF, the parties have caused this grant contract to be duly executed,
intending to be bound thereby.
I (I) GRANTEE: (2) BOARD OF GOVERNMENT:
By: By:
I
Title: Chair Ramsey County Board of Title:
I Commissioners
. Date: Date:
. (3) ATTORNEY GENERAL:
e By: By:
.
Title: Chief Clerk Title:
I
Date: Date:
.
I Approved as to form: (4) COMMISSIONER OF FINANCE:
By:
. Assistant County Attorney
, Title:
. ,
Budget and Accounting
Date:
I
I Risk Manager
.e Public Works Director
. Page 8 of 8
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ATTACHMENT B I
OPERATING GUIDELINES & FEES I
TYPES OF MATERIALS I
The proj ect will initially recycle road sweepings only and may
expand to recycling seal coat rock, soil products, and other road I
maintenance materials at a later date. I
HOURS OF OPERATION
The project will be operated 7:30 A.M. to 3:30 P.M., Monday I
through Friday, during the months of April and October. In the
event of special need, Ramsey County will make reasonable efforts I
to accommodate the other Parties. e
I
ACCESS TO SITE
Keys to the Kent Street site will be provided to all Parties for I
delivery of used material. Any Party who opens the site will be
responsible for assuring proper closing. Instructions for dumping I
will be posted in the sign-out building at the site. Coordination
with Ramsey County should be made for the dumping and pickup of I
material. Pickup of material shall be coordinated with screen I
plant operati~ns. Pickup at other times shall be coordinated with
,
Ramsey county'. I
RECORDING USE OF MATERIALS
Ramsey County will develop a record keeping system to record I
in-coming and out-going materials. In coming material will be I
recorded based on an honor system. Estimated volume of deliveries
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will be written down by each party's driver. The records of
I out-going material will be maintained based upon tons as measured
I by Ramsey County's loader operator and will be the basis for
billing each Party.
I EQUIPMENT RENTAL
Specialty uses of equipment by Parties may be arranged for use at
I the Parties' own site(s). Ramsey County will transport the screen
I plant and will charge Parties the applicable labor and rental
rates. Rental rate of screen equipment will be billed on actual
I hours used as recorded on equipment hour meter. Rental or
delivery of the screen plant shall be coordinated with Ramsey
I County.
I eINIMUM USE
Each Party shall reclaim the amount of recycled material up to the
I tonnage hauled in by the Party less volume loss due to screening.
Each Party may release all or part of their material to another
I Party at their discretion.
ACCEPTABLE MATERIALS
I Each Party will be responsible in its use of the project and will
I only dump material conducive to the project. No hazardous
material will be tolerated. The following materials are not
,
,
I acceptable: rocks, organic material, leaves, contaminated soils,
concrete, construction debris.
I FEES
I Ramsey County will charge fees to recoup all costs of the project.
At the time of this agreement, fees to be charged to each
. user
I 9
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Party for recycled road maintenance materials dropped off by the
I
party will be as follows:
Road sand sweepings $1. 50 per ton I
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.e CITY OF ARDEN HILLS
. MEMORANDUM
. DATE: May 26, 1995
. TO: Mayor and City Council
Brian Fritsinger, Administrato@
FROM:
.
SUBJECT: Resolution 95-35
. The City recently solicited bids for the County Road F Reconstruction project. Midwest
. Asphalt, Inc. was the lowest responsible bidder.
This Resolution accepts the Midwest Asphalt bid and authorizes execution of a contract with
. Midwest Asphalt for the County Road F Improvement project.
.- Recommendation
Staffrecommends adoption by the City Council of Resolution 95-35.
.
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1/ 11
I . ~
CITY OF ARDEN HILLS iYlG jW
,.
MEMORANDUM Sti
b~
I DATE: May 15, 1995
I TO: May.. ..d City Coo.ci' (JiJ
... .. ~
FROM: Bnan Fntsmger, Admmlstra r
I SUBJECT: Administrator Comments For May 18, 1995 Council Worksession
I l. Ae-enda Items
a. St. Marv's Trade Area S\)endinl!
I The S1. Mary's Board of Directors has met to discuss how the organization
intends to meet its trade area spending requirements. They will be in
I attendance to briefly update the Council on how these requirements will be
met.
II b. Everest Develonment
Representatives of Everest will be in attendance at the meeting at the request
of Council. The Council asked for their attendance to review the City
I Councils' expectations for the preparation of a Development Agreement.
c. AAE Preliminary Financial Report
I Representatives of Abdo, Abdo & Eick will be present at the Meeting to
review with the Council the Annual Financial Report for the year ended
December 31, 1994. Mr. Post had previously delivered this Report to the
I Council with a Staff memorandum, dated May 12, 1995.
d. Newletter/Town Crier
I Mr. Hoelscher is expected to be present at the Meeting to review a mock-up
for a proposed Newsletter.
I e. Assessment Policv History
Staff readvertised and renotified residents about the Hearing scheduled for
I May 30, 1995. MSA has developed an outline for presenting a more detailed
background on this project at the Meeting. This presentation will attempt to
answer many of the questions raised at the last Hearing. MSA will have this
I outline and assessment options available for discussion at the Worksession
Meeting.
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f. Ventilation of Public Works Garage
See Staff memorandum, dated May 16, 1995, regarding improvements I
required at the Public Works Garage. At the last Council Worksession
Meeting, Staff was directed to begin looking at the various improvements
necessary at the Public Works and City Hall facilities. I
g. 1996 Budget Plannin!!" Calendar
See Staff memorandum dated May 9,1995. The Council may wish to review I
the assumptions made by Staff which directly impact the budgeting process.
2. Non-Agenda Items I
a. May 3. 1995. Planning Commission Minutes.
b. April 22. 1995. TCAAP Reutilization Committee Minutes (Vento), I
c. May 11.1995 Memorandum from Terry Post. outlinin!!" the April. 1995 I
operating results.
d. Mav 7.1995 Letter of Complaint from Donna Wiemann. II
Mav 8.1995 Letter of Appeal from Terrence and Mary Voss.
e.
f. May 10. 1995 Letter of Appeal from Donald and Leila Tix on County I
Road F Assessment Project.
a June 12. 1995 Council Meeting I
O'
The City has been notified that New Brighton City Hall is unavailable for a I
Meeting on this date. Staffis pursuing the use of the Army Reserve Facility.
h. Flower Planting I
City Staff and volunteers will be undertaking flower planting on May 19 and
20.
l. Arden Manor Water Hook-up I
Staffhas received information from Federal Cartridge that an Agreement is
pending whereby the government would abandon all wells at the I
manufactured home park and hook the park up to City water. Staff is
meeting with representatives next week to determine the magnitude of this
undertaking. I
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J. EDA Grant
The Planning Consultant team has suggested a possible grant application to
I the EDA to secure funds for the TCAAP plan preparation. The application
proposal is included in the packet for Council review and comment.
I k. Peddlers License
A Peddlers License was issued to a company selling cleaning supplies door
to door. The company was not one which impressed the City with its
I standards but Attorney Filla recommended issuing the license.
l. 1995 Street Imnrovement Project Schedule
I It is anticipated that the assessment hearing for this project will be held on
June 26, 1995.
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.,. CITY OF ARDEN HILLS
I MEMORANDUM
I DATE: May 16, 1995
I TO: Mayor and City Council
Brian Fritsinger, Administratt:@)
FROM:
I
SUBJECT: Ventilation of Public Works Garage
I Attached the Council will find quotes for the replacement of the ventilation/exhaust system
at the Public Works garage. The poor ventilation within the facility has been cited by the
I former Public Works Director as a problem several times in the past and identified as
something which needed to be corrected.
I The previous cost estimates for this correction had only been a fraction of the quotes
received. The quotes received are:
II l. Harris Air Systems - $3,095
2. Rainville-Carlson, Inc. - $12,080
I 3. Cool Air Mechanical, Inc. - $5,395
4. Albers - $5,518
I Each of these quotes is substantially different and most did not include any cost for electrical
and roof mg. I reviewed these items with Dave Kriesel and Eugene Palmy. In investigating
the situation both inspectors suggested that only the Rainville-Carlson quote actually
I resolves the existing problem.
The City has within the 1995 budget $3,000 specified for building structure improvements.
I The remainder of this cost could be transferred from the Special Building Fund. Rather than
incurring these costs at this time, Staff would recommend the Council continue to develop
I its options for new facilities over the next several months. The Council can then rebid this
project or direct Staff to have the project completed prior to winter.
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HHflRlSAIR SYSTEMS PROPOSAL .1
COMPANY
~JOO TERRITORI.4J. ROAD ST. PAUl... :-.lINNESOTA 5~114 ?HONEol1-646-2!!l1I SHEET MET.-\L CONTRACI'OR I
CITY OF ARDEN HILLS I
m. 1450 WEST HWY 96 OA" 23-Mar-95 OJ fl 19"'.
ARDEN HILLS MN. .",lA~ ...... ,.-
55112 ; ; ~ \ I
SUBJEC'l": GARAGE EXHAUST .UCH/ENGINEER.:
AlTNdlM PERRON
uE:~"TtEMEN: I
WE ARE ?LEASED TO QUOTE THE WM OF (SEE BELOW)
[$ I I
FOR FURNISHING AND INSTAlliNG "mE fOl.LOWlNG IN A.CCORDANCE WITH PLANS AND SPECIFICATIONS PREP'AIlED
g.Y THE A.R.CHITECTSfENGINEERS. INCLUDING ADDENDA UNt.ESS OTHERWISE NOT!D. I
-
I. (I) 3000 CFM ROOFTOP MOUNTED EXHAUST FAN WITH ROOF CURB AND BACKDRAFT DAMPER. I
2. (I) SHEETMETAL DROP TIIRU ROOF WITH SCREENED OPENING
3. ROOFING II
4. PERMIT
BASE PRICE: $2350.00
ALTERNATE # 1 I
ADD (2) DRAFT INDUCERS ON (2) EXISTING UNIT HEATERS.
ADD : $ 745.00 I
I
Exclusions: I Overtime
2 Hazardous Materiai Exposure I
3 Make up Air System
4 Electric Wiring
W"E THANK YOU FOR THE OPPORTUNm' Of Qr..:an:-lG. AND WILL WELCOME THE ACCEPTANCE OFTIHS PROPOSAL. I
RESPEC'T'fl'JLL Y Sl..:BMrrnm. I
HARRIS AiR SYSTEMS COMPANY
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I Page No. 01 Pages
~~~AC RAINVILLE-CARLSON, INC.- .--- r,-' \ ..
I ROOFING AND SHeET MeTAl. CONTRACTORS - -< ~ .~......,: ,~:::; ~ l-
Z929 LYNOAU: AveNue SOUTH
MINNEAPOUS. MtNN. S5408
i~AINVllle . CARLSON INC
I
I PAOPOSALSUOMI~~;EN HILLS CITY GARAGE I"""" 0..... 4/11/95
.~r I~_
1450 WEST HIGHWAY 96 VENTILATION
. CfTY, STATE AM) ZJP CODE .KJB L0C/I.11ON
I . ARDEN HILLS MN 55112
AROHT!CT I)l,~ OF PLANS I JOB ,..".,.
ATTN: JIM PERRON
I 'MJhenII':N$UOl'I1ItSOSQ'liI:afIronsdfldestlm8fe5ior.
I Thank you for calling Rainville Carlson for your ventilation needs.
We propose the fOllowing ventilation work for you:
I To furnish and install a 2400 cfm fan and direct fired make-up air unit on
your roof.
I Complete job includes installation of equipment, gas piping, wiring, and
roofing.
~ Sum of $12,080.00
I,. "" I ~ ""o~."di", . 3/4 "fm ,., f1 00' m. ""' :::':::"::=:::=::,
II bay.
I If you have any questions please call me, Steven, at 823-5229.
11
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,
Ii
i 'Ne: ,=rc.cC$2QY 10 lurmsh matehal and lam - complete ,n accor<1ance With aboVe specilicatiOfJs. for the sum 01:
I, ~ _IS).
.. ?aymenr ro be made as follows:
II .~RC b=
I INVrtte CAIH$ON ;i1f'I(/Wlifbecome
Roofrng and Shesr M '.e ikes. acCldams (J(
Heating and A ~Hal Contractors 3nCe. OLO' W(If/I'etS
.e arass, Stalnle~rs~:ndjtlonln9 ".,..
Aluminum Fab el, COQDer,
N C JOHNSON ncatlon & Welding
Pres/dam 95, specifications
823.52.29 authomed to do
i'ax: 8~3-5~~O 2929 Lynda'e A_e. S Signa/lJre
I: MInneaPOlis, MN SS40~
: Date or Ac~tance: Siqttatute
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MECHANICAL, INC.
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March 27, 1995 .r I '.J.':;."
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City of Arden Hills I
1450 Highway 96 West
Arden Hills, MN 55112
Attention: Mr. Jim Perron I
Re: City Maintenance Garage I
Gentlemen:
We area pleased to quote to you the following items to furnish and I
install:
l. Unit Heater - One(l) 200,000 Btuh necessary venting through II
roof. Heater sized for necessary ventilation rate at .75 CFM per
sq/ ft.
2. Power Roof Ventilator - One(l) roof mounted exhaust fan with I
gravity backdraft damper at 1600 CFM. Exhaust duct work brought
down to 18" above finished floor with a aluminum screen as a
gri lle. Another opening around the 120" mark above finished I
floor, aluminum screen used as grille.
3. Goose neck and Motorized Damper - Installed on roof and as close I
as possible to unit heater (Used for ventilation air) motorized
damper and exhaust fan interlocked when fan turns on, damper
opens when fan turns off, damper closes. I
4. Natural Gas Piping - Natural gas piping to be schedule #40
I Blackiron , full port ball valves, regulator, extend from
I existing gas line through north wall to new unit heater. I
5. Check, Test And Start-Up - By our service department assuring
that the equipment is in top working order. I
6. Warranty - One(l) year parts and labor warranty. Ten(10) year
warranty on heat exchanger.
I
1441 RICE STREET. ST. PAUL, MINNESOTA 55117 . TEL. (612) 489.8821 . FAX (612) 489-6763 I
REFRIGERATION. AIR CONDITIONING, HEATING SYSTEMS' SHEETMETAL . PROCESS PIPING
HOT WATER AND STEAM BOILERS . GAS AND OIL POWER BURNERS . 24 HOUR SERVICE
t- ~-- '>~--=7 ~((]),..-:--, ,--: /, I-[fj
, ! /"'- 0 / ,) / I / J i'! a)
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I MECHANICAL, 'NC.
I
I Page - 2 -
I Price includes necessary tax, permits, materials and labor to
complete this project.
Tot a 1 cos t for the above . . . . . . . . . . . . . . . . S 5,395.00
I, We do not include:
II
l. Power wiring
2. Control '<'Ii ri ng
3. Tail pipe exhaust
4. Any revisions to existing ventilation system
II 5. Roofing
6. Overtime
, 7. Air pipe
II
Thank you for the opportunity to quote you on the above <'lark. If you
have any questions, please feel free to call.
I Sincerely, i
COOL AIR MECHANICAL, INC.
I %~&';~G~
Ii
Michael J. Barnes
Project Manager
I MJB/ j c
I ,
I
I
I
I 1441 RICE STREET . ST. PAUL, MINNESOTA 55117 . TEL. (612) 489-8821 . FAX (612) 489-6763
REFRIGERATION' AIR CONDITIONING' HEATING SYSTEMS, SHEETMETAL . PROCESS PIPING
I HOT WATER AND STEAM BOILERS . GAS AND OIL POWER BURNERS . 24 HOUR SERVICE
0-l/1-:l/9S FRI 08:58 ~~ 51222417-l~ .-IUERS SHEET JlET.-IL ~OO2 I
.
&I ALBERS .-
SHEETMETAL AND
VENTILATING INC.
:200 WQst PlClto Blvd. . SL Paul, Minnllilsct:1 55107 I
Phone: (612) 224-$426
April 14, 1995 F;1X7 (G'2) 22~.'742
I
City of Arden Hills I
1450 West Highway 96
Arden Hills, MN 55112 I
Attention: f1m Parent
Re: Ventilation For Gange I
Dear fun:
We propose to furnish all materials and erect the ventilation work: as described below fur the net I
sum ofS5,518.00.
Description: I
Provide and install two (2) 1250 CFM Power Roof ventilal:ors with back:-draft dampers, and one II
(1) 30 x 30 sidewall hood with motoMed damper. This 3}'stem is for ventilation and provide
one (1) air change every 15 minute:!_ Make-up air is not heated.
The price does include electrical with interlocking oHans and control damper, timer switch, and I
rooting.
I
"This proposal is subject to acceptance within 30 days.
Thank: you for the opportunity to present you with this proposal. We look forward to being of I
service to you. If you have any questions, please feel free to coJl1aCt me.
Sincerely, I
4 I
Gary Muiville I
Estimator
stk:.cah...VIJ I
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" CITY OF ARDEN HILLS
MEMORANDUM
I
DATE: May 9, 1995
I TO: Brian Fritsinger, City Administrator
I FROM: @Terrance Post, City Accountant
I SUBJECT: 1996 Budget Planning Issues
I As requested by Mayor Probst at the Council meeting last evening, I offer the following thoughts
on the 1996 Budget process. I believe the 5/18/95 work session is an appropriate and timely
opportunity for Council and Staff to preliminarily discuss this topic.
I KEY ASSUMPTIONS
1. The legislature will not impose a 1996 levy freeze.
I 2. From a policy viewpoint, Council requires the 1996 percentage levy increase to be no
greater than the inflation estimate. Inflation is estimated at 3.5%.
, Staffheadcount will not increase in 1996.
I' ~.
4. Staff salary action will support long-term pay equity compliance objectives.
5. Council wishes to continue funding by levy the Municipal Buildings, Capital Equipment,
I and Fire Equipment Funds at 1995 levels (i.e., $194,750).
6. Council wishes to continue funding the Pavement Management Program at about the
$150,000 level in the General Fund.
I 7. There is a high likelihood that the City will undertake a bonding issue relative to
infrastructure improvements in the Gateway Business District.
8. A wholesale residential water meter replacement program will be implemented in 1995
I with carryover funding requirements in 1996 and beyond.
9. Camiros TCAAP planning costs will be self-funding after phase 1.
10. There is a high likelihood that City facility options will be narrowed such that there will
I be a funding requirement either from the Municipal Buildings Fund and/or a bonding
Issue. .
I ESTABLISHMENT OF 1996 BASELINE
Assuming the 1995 General Fund budget is stripped of capital equipment items (i.e.,
I Administration $2,400; Government Buildings $4,000; Streets $9,600; and Parks $59,990), the
resulting net 1995 non-capital budget would be $2,081,952. Using a 3.5% inflation rate against
I these operating costs results in a 1996 non-capital baseline of $2,154,820.
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To this baseline, a few known adjustments can be made to further refine the baseline. They ,-
include:
1. 1996 election costs - assume $9,500.
2. No further use ofintems, assume a reduction of ($25,450) (Planning $12,750 and I
Economic Development $12,700). These adjustments reduce the non-capital baseline to
$2,138,870. I
The 1995 budget process identified possible 1996 General Fund capital equipment spending
items as follows: I
Department Item .em
Administration Used Copier $8,000 I
Govt. Bldgs. Repair Contingency 4,000
Planning & Zoning GIS System 30,000
Streets 1984 Ford Dump Truck (1/3) 26,700 I
Streets 1992 Blacktop Roller 20,000
Streets Tripod Lift 1,000
Streets Mag Locator/Monitor 3,500 I
Parks 1989314 Ton P.U. 20,000
Parks 1974 Trailer 3,500 I
Parks Wood Chipper 25,000
Parks Mower, trimmer, chainsaw 1650
$141150 'I
Adding all of these unapproved capital items to the non-capital baseline yields preliminary 1996
General Fund expenditures of $2,282,220. This amount represents a 4.61 % increase over the I
1995 budget. Assuming a targeted maximum increase 00.5%, there appears to be a preliminary
$25,000 overspending problem. The proposed Planning Department GIS System ($30,000) and
the Park Maintenance wood chipper ($25,000) capital items clearly warrant further review. I
TENT A TIVE 1996 BUDGET PLANNING CALENDAR
Date Planning Process Item I
May 18, 1995 .Counci1 gives staff parameters/targets
June 15, 1995 · Staff presents updated 5 year capital plan to I
Council..
July 20, 1995 .Council reviews preliminary department budgets
and roll-ups (draft #1). I
.Council reviews 1996 Salary Plan assumptions.
August 17,1995 .Council reviews budget draft #2 incorporating any
changes from the 7/20/95 meeting. I
September I 1,1995 .Council approves the proposed sums of money to
be levied for 1995; payable 1996.
September 14,1995 .The preliminary levy is certified to the County. I
On or around December 4, 1995 .Truth-In- Taxation Hearing
December 26, 1995 .Council adopts final levy. -I
December 27, 1995 .The final levy is certified to the County.
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I. DRAFT
MINUTES
CITY OF ARDEN HILLS, MINNESOTA
I PLANNING COMMISSION
WEDNESDAY MAY 3,1995
7:30 P.M. - NEW BRIGHTON CITY HALL
I .'.U_
CALL TO ORDER
I Chair Erickson called the meeting to order at 7:37 p.m.
I ROLL CALL
I Present were Chair Steve Erickson, Barbara Piotrowski, Dave Carlson, Brent Nelson, Marty
Rye and Dave Sand.
I Absent was Commissioner Gregg Larsen.
Also
present were Councilmember Dale Hicks; Brian Fritsinger, . City
I Administrator/Community Planning Coordinator; John Bergly, Planning Consultant; and Ruth
McLaurin, Recording Secretary.
I- APPROVE MINUTES
Piotrowski moved, seconded by Sand, to approve the April 5, 1995 minutes. All voted in
I favor (6-0).
CASE #95-14 AMEND SUP. AT 1770 WEST COUNTY ROAD E2-APPLICANT -MOUNDS
I VIEW SCHOOL DISTRICT #621
I Chair Erickson opened the Public Hearing at 7:40 p.m. City Administrator/Planner, confirmed the
publication of the Notice of Hearing in the Focus on Tuesday April 18, 1995.
I Planning Consultant Bergly reviewed the request of an Amendment to the Special Use Permit for
Valentine Hills School to allow for significant site plan changes.
I Mr. Bergly noted the proposed Site Plan revisions include a major reorientation of access to the
school and redesign of all drives and parking.
I Mr. Bergly indicated the various changes to the site using overhead transparencies.
Mr. Bergly indicated the school district currently utilizes several portable, temporary classrooms on
I the site. The City previously approved use of these portables through 1995. The school district
would request an extension on the use of these structure for three more years or until July 1, 1998.
I- At that time the district has plans to construct permanent classrooms.
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Arden Hills Planninl! Minutes Pal!e 2 5/03/95
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Mr. Bergly stated the Site Plan meets ordinance requirements in terms of open space, hard surface I
covering, parking, and landscaping. Mr. Bergly noted the Rice Creek Watershed District has
approved the Water Management Plan. He indicated access pennits for the slightly
relocated/redesigned driveways onto County Road E2 will be required from Ramsey County. I
Mr. Bergly believed the Site Plan changes proposed will not only make the site safer for students, but
significantly improves the site's overall function, circulation and image. No variances will be required. I
Mr. Bergly recommended that Case Number 95-14, be approved, subject to receipt by the City of
driveway access pennits from Ramsey County, and allows the continued use of temporary, portable I
classrooms until July 1, 1998.
Nelson asked about grading, and if there is any intrusion on the west side. Mr. Bergly indicated this I
tax forfeited land will be conveyed by the County to the City and from the City to the School District,
to cover this small parcel of overlap.
Nelson inquired as to what point is the process ofland conveyance. Mr. John Ostlund, Director of I
Operations, Mounds View School District, indicated the application has been filed, but the final -I
conveyance will take a couple of months.
Carlson inquired if there would be land conveyance on the east side. Mr. Bergly indicated that would I
not be necessary. City AdministratoriPlanner Fritsinger indicated there would need to be a temporary
easement with the City, that the City Council would need to approve.
Mr. Bergly indicated Ms. Cindy Walsh, Park & Recreations Director, expressed concern that the ball I
parks would be unavailable or inaccessible during construction.
Sand inquired if there is enough space for a bus to travel behind another bus on the south west side I
in the last designated parking space.
Sand inquired ifit is possible to address Ms. Walsh's concerns, and make sure that there is access to I
the ball parks.
Sand asked if there is any safety concerns regarding the "Grit Chambers". Mr Bergly indicated these I
would not be exposed to the surface.
Sand expressed concern that the grading and fill does not spread onto the ball fields. Mr. Bergly I
indicated the fill is hauled to another site and believes there would be no parking or access on the site
during construction. I
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I. Arden Hills PlanninlZ Minutes PalZe 3 5/03/95
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I Sand inquired if there would be pedestrian traffic allowed to the ball parks. Mr. Bergly believed the
area would be fenced off
I Piotrowski inquired about the concrete walks and the proposed slopes. Mr. Bergly indicated the
steepest grade would be 3% and this is a significant reduction from the current walkway system.
I Rye inquired who would be responsible for the maintenance of the "Grit Chambers". Mr. Bergly
noted the chambers are on School property and are therefore the responsibility of the School District.
I Nelson asked about the length of the first pennit for temporary classrooms, Mr. Fritsinger indicated
the original permit was for five years.
I Ms. Jan Witthuhn, Deputy Superintendent of the Mounds View School District, addressed the
Commission. She wished to thank the Commission for their review and expressed encouragement
for the proposed plan.
I Mr. John Ostlund, Director of Operations of Mounds View School District, introduced himself.
I- Ms. Michelle Brouse, Principle of Valentine Hills Elementary, introduced herself.
I Mr. Roy Anderson, Architect for the project, briefly responded to previous questions.
Mr. Anderson indicated that there is no room for a bus to pass behind another in the Southwest area,
I this was designed intentionally. This design would prevent any buses from leaving until the first bus
leaves, this addresses safety issues.
I Mr. Anderson indicated all excavation will be stored off site.
Mr. Anderson, in response to questions regarding the "Grit Chambers", explained they are buried and
I the only exposed portion would be a manhole cover.
Mr. Anderson stated that currently the slopes on some of the walks are as high as 10%, the proposed
I walk would be down to I % in some areas.
Mr. Anderson indicated on the two tier wall, there will be a fence on top and on the first tier. there
I will be shrubs.
Mr. Anderson noted in regards to the outlot, they are currently working with the City, the City will
I have to pass a resolution regarding the conveyance of the land. He noted the only concern the School
District presently has is the time frame, since the construction season will be short due to school
I- sesSIOns.
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Arden Hills Planninl! Minutes Pal!e4 5/03/95
I
Rye inquired if the Rice Creek Watershed District made comments regarding the maintenance of the I
"Grit Chambers". Mr. Anderson noted the recommendation tor cleaning is twice a year.
Rye expressed concern that there should be language in the approval to address the consistent I
maintenance of the chambers.
Sand inquired, with the new main entrance, what will be the main entrance for special event,s. Mr. I
Ostlund indicated the northeast comer will be the entrance for special events.
Sand inquired as to the construction of the sidewalks. Mr. Anderson indicated there will be a five I
foot grid pattern of finished concrete on the walks.
Nelson inquired as to the practices and games scheduled on the ball fields. Mr, Fritsinger indicated I
he could not comment as to the availability of the fields, Mr, Ostlund indicated construction would
restrict any access to the park from minimal usage to no usage. I
Piotrowski inquired as to parent parking and the availability of a close access for quick drop offs.
Mr. Ostlund indicated temporary parking, or short term parking could be designated in the spaces -I
closest to the schooL
Piotrowski asked if other doors could remain open, so parents could use other parking. Ms. Brouse I
indicated due to safety issues there is only one entrance open, so staff can see those entering the
building.
Chair Erickson closed the Public Hearing at 8:29 p,m. I
Chair Erickson inquired in regards to lot coverage, have the portable classrooms been taken into I
consideration. Mr. Ostlund indicated the classrooms have been included, when new construction of
the expansion begins, the expansion will have to equal the classrooms,
Carlson moved, Sand seconded a motion to approve Case #95-14, Special Use Permit at 1770 I
West County Road E2, Applicant, Mounds View School District #621.
Rye made a friendly amendment to add condition five as follows: I
5. Semi-annual maintenance of "Grit Chambers" is to be monitored by the School I
District.
Carlson moved, Sand seconded, an amendment adding condition number five. I
Motion carried unanimously (6-0), -I
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Arden Hills Plannim! Minutes Page 5 5/03/95
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I Chair Erickson stated this item will be reviewed by the Arden Hills City Council at thei,. May 30th
meeting.
I CASE #94-25 AMEND SPECIAL USE PERMIT. AT 1310 WEST COUNTY ISQAD J<;~
APPLICANT-TED BRAUSEN/AMOCO.
I Chair Erickson opened the Public Hearing at 8:37 p.m. City AdministratorJPlanner confIrmed the
publication of Notice of Hearing on Tuesday April 18, 1995 in the Focus.
I Mr. Fritsinger briefly reviewed the request for several site improvements at the exi.sling !\mueeJ
convenience store on County Road E and the previously approved Amoco Certicare Improvements
include the construction of a new canopy, reorganization of signage, realignment of pump island, and
I a 600 square foot two story office addition.
Mr. Fritsinger indicated the Planning Commission reviewed this application as part of the November,
I 1994 meeting. At this meeting the Commission tabled the request pending receipt of an approved
access easement agreement.
I- Mr. Fritsinger indicated because the properties are owned by different individuals and two separate
Special Use Permits are existing, the Commission must undertake two separate actions.
I Mr. Fritsinger reviewed each Special Use Permit.
I Mr. Ted Brausen, applicant, provided the Commission with a copy of a letter in regards 10 the
easement issue. This issue has been resolved and a formaIletter will be forwarded to the City as soon
as the lawyers finish the agreement.
I Mr. Wally Anderson, inquired if each site would be required to have refuse storage, he only noted
one for both sites. Mr. Fritsinger indicated the Zoning Ordinance does not address this issue
I specifically, and he was unsure as to the requirement of the municipal code, but the Commission
could add a condition.
I Mr. Brausen indicated he could keep two garbage receptacles.
Chair Erickson, hearing no further comments, closed the Public Hearing at 8: 51 p.m.
I Chair Erickson asked if any vehicle stacking is anticipated. Mr. Brausen stated no stacking is
anticipated with ten pumps available.
I Rye asked if there would be a problem with the car wash, if multiple cars wanted a car wash. Mr.
I- Brausen indicated only on approximately five days a year does the car wash get extremely busy.
I
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Arden Hills Planning Minutes Page 6 5/03/95
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Carlson noted for all the years he has served on the Planning Commission, Mr. Brausen has worked I
with the City to comply with any previous improvements or special requests, he feels this is a good
plan and would support approval.
Piotrowski inquired as to landscaping. Mr. Brausen indicated there would be shrubs on the west. I
Piotrowski expressed concern for cars being parked overnight at the Certicare location. Sand also I
expressed concern for some type of buffer for the overhead doors on the west side.
Me Fritsinger indicated suggestions could be to work further on the landscaping. I
Piotrowski moved, Carlson seconded a motion to approve the Site Plan for 1306 West I
County Road E (Convenience Store) with the five stated conditions. Motion carried
unanimously (6-0).
Piotrowski moved, Sand seconded a motion to approve an amended Special Use Permit at I
1306 West County Road E with the stated nine conditions, and the added condition:
10. Additional Landscaping on the west side of site be approved by the -I
consultant plarmer to provide a buffer between the building and street
Motion carried unanimously (6-0). I
Chair Erickson stated these items will be reviewed the Arden Hills City Council at their May 30th I
meeting.
CASE #95-13 SITE PLAN REVIEW FOR TEMPORARY CLASSROOM AT. 1700 WEST I
HIGHWAY 96 - APPLICANT - NORTH HEIGHTS LUTHERAN CHURCH.
Mr. Bergly reviewed the request for a Temporary Permit to allow two attached 12 foot x 70 foot I
modular units to be placed on the Church site and used for temporary classroom space.
Mr. Bergly noted it is intended that this temporary two-room classroom space will meet the space I
needs until the permanent addition is constructed, hopefully within two years.
Mr. Bergly indicated being this unit is temporary, staff determined that a Site Plan review rather than I
an amendment to the Planned Unit Development would be appropriate.
Mr. Bergly recommended that the Temporary Permit be issued with the stated conditions. I
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Arden Hills Planninl! Minutes Pal!e 7 5/03/95
I
I Nelson inquired how far the units will be from the main building. Mr. Bergly indinated it '-",ould
depend on the design, but it could range anywhere from 15 feet to 50 feet.
I Chair Erickson inquired if there was also a time frame on the trailers that are on the site. MI. Bcrgly
indicated this would be tied into the construction of the new addition. The trailers would be removed
upon completion of the project.
I Rye moved, Nelson seconded a motion to approve a Temporary Permit for Case #95 I:, tl'
allow two 12 foot x 70 foot modular units to be used as temporary classroom spaee a1 N011h
I Heights Lutheran Church with the stated conditions.
Chair Erickson made a friendly amendment that condition three read:
I 3. The truck trailers used as a temporary solution for on-site storage be replaced by
permanent construction in the next phase of permanent additions to the Chm eh
I facility. That the permit for the truck trailers be issued for 2 years (May 31, 199"1)
with a one year extension to be granted if adequate progress is shown fOl the
.- permanent construction that would replace the truck trailers. Planning Commission
review and Council approval will be required for the one year extension.
Nelson did not feel comfortable with the amendment.
I Rye moved, Carlson seconded the amendment restating condition number three Motion
I carried (5-1), Nelson voted nay.
COUNCIL REPORT.
I Councilmember Hicks reviewed the actions of the City Council regarding the planning cases before
them on April 24th.
I The Council expressed appreciation ofland donation by Mr. C.E. Sheehy and Mr. Shacker.
I The Council expressed appreciation for the work of the volunteers for the City including the
efforts of the Planning Commission.
I The Council approved the appointment of Camiros Ltd. as the consulting firm for TCAAP.
Discussion is underway once again regarding the Gateway District, with ongoing discussions
I with Everest.
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DRAFT .1
Arden Hills Planning: Minutes Pag:e 8 5/03/95
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The Council decided an Environment Assessment Worksheet should be ordered regarding the I
Ogren proposed development, the cost of a study is estimated between $8,000 - $10,000.
The responsibility for this cost has not yet been determined.
Councilmember Hicks noted the City does not hold fee title to a parcel previously indicated I
as dedicated park land. Therefore, research is being done to review the status of all noted
parks in the City I
COMMISSION COMMENTS.
Chair Erickson request Mr. Fritsinger to update the Commission regarding the last TCAAP I
Reutilization Committee meeting. I
Mr. Fritsinger indicated the last meeting held on April 29th was one of the most active. He indicated
citizens had picketed outside the facility regarding a proposed casino for the Arsenal site. Although I
the City had no knowledge of any plans for a casino, citizens were skeptical.
Mr. Fritsinger indicated the citizens requested a more neutral meeting site, such as Shoreview, so -.
residents would feel more comfortable in attending the meetings.
Mr. Fritsinger indicated the information received was that only 50% of the site will be available for I
development after the AlliantT ech safety zone is considered.
Councilmember Hicks indicated through press releases the City is trying to establish the fact that the I
City of Arden Hills is still the responsible authority for the planning and development of this area.
ADJOURNMENT I
Sand motioned, Rye seconded a motion to adjourn the meeting at 9:55 p.m. The motion
carried unanimously. (6-0) I
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CITY OF ARDEN HILS, MINNESOTA \I1\KJ
I COUNCIL WORKSESSION MINUTES
THURSDAY, MAY 18, 1995,4:30 PM -?~q
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Call to OrderlRoll Call
I Pursuant to due call and notice thereof, Mayor Probst called to order the City Council
I Worksession at 4:35 PM. Present: Councilmembers Beverly Aplikowski, Paul Malone,
Susan Keirn and Dale Hicks; City Administrator, Brian Fritsinger; City Accountant,
Terry Post; ParklRecreation Supervisor, Cindy Walsh; Consulting Engineers, Greg
I Stonehouse and Terry Mauer; Administrative Assistant, Shirley Evenson.
Adopt Agenda
I Motion: Councilmember Aplikowski moved and seconded by Councilmember Hicks
to adopt the May 18, 1995 Worksession agenda as submitted. Motion
I carried unanimously (5-0).
I- Agenda Item #3a.
a. St. Marv's Trade Area Spending
Terry Post indicated that St. Mary's is on target with their contributions to
I charitable organizations. Councilmember Malone thanked St. Mary's for
their contribution to NYFS. There will be a Resolution placed on the May
30, 1995, Council Agenda regarding this matter.
I b. Everest Group
Three individuals from Everest Group, plus a representative for Horn Oak
I & Leather presented their views on the circumstances involving the
location of Home Oak & Leather on the property being developed by
Everest.
I With a number of factors continuing to be unresolved the Council directed
the City Administrator, Brian Fritsinger, to have additional timing
I information available for the May 30,1995, Council Meeting.
c. AAE Preliminarv Financial Report
I The Mayor and Council agreed that the AAE Preliminary Financial Report
be finalized and indicated they did not have any significant questions
I regarding same. This will be placed on the May 30,1995, Council
Meeting.
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I Newsletter/Town Crier
Councilmember Aplikowski introduced John Hoelscher, a volunteer who
is interested in compiling the Town Crier newsletter. It was suggested
I that it be mailed to the residents perhaps eight times a year. Mayor Probst
and the Council indicated they were in approval of issuing the newsletter
I with Mayor Probst suggesting that a committee be formed to assist with
the production.
I Some of the issues raised were cost and color of paper and postage costs.
John distributed a paper that he had compiled for the month of June and
I everyone agreed it had been done very well. We look forward to the
future ofthe "Town Crier".
I e. Assessment Policy Historv
Terry Mauer and Greg Stonehouse, consulting engineers, discussed the
assessment policy. One option that was discussed for the upcoming
I Assessment Hearing is a five and eight year length of payment, with the
parameters being anything under $3500 - five years and anything over
Ie $3500 - eight years.
Another item discussed and to be researched further by the Engineer was
I that if, in fact, there is a wetland on the frontage of the property, the
assessed amount on the property could be reduced by an appropriate
amount.
I f. Ventilation of Public Works Garage
Mayor Probst and the Council indicated a new ventilation systen should be
I completed before winter and that Mr. Fritsinger should make the final
decision as to when to proceed.
I g. 1996 Budget Calendar
The Council indicated the proposed 1996 Budget Calendar Meeting
schedule outlined by Staff would be appropriate.
I h. Miscellaneous
The Council briefly discussed a number of issues related to TCAAP. Staff
I will be making recommendations at the May 30th Meeting on an EDA
Grant and possible bid for the TCAAP Caretaker Contract. The Council
I asked for back copies of the Minutes from Congressman Vento's
Reutilization Committee.
I- Paul Malone will be on vacation July 29 through August 13, 1995.
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I. MOTION: Councilmember Hicks moved and Councilmember Malone seconded to
I adjourn the Worksession. Motion carried unanimously (5-0) The
Worksession adjourned at 8:30 P.M.
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I Dennis Probst, Mayor Brian Fritsinger, Administrator
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I. CITY OF ARDEN HILLS
I MEMORANDUM
I DATE: May 25,1995
I TO: Mayor and City Council
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Brian Fritsinger, Administrato@
I FROM:
SUBJECT: Administrator Comments for May 30, 1995 Council Meeting
I
1. County Road F. Assessment Hearing
I Due to the newspaper not publishing the Hearing Notice, no Assessment Hearing can
be held on this project. Attorney Filla has indicated the Council should explain that
I the Council will not be able to take any testimony on the project, open and close the
Hearing, and then schedule a new hearing for June 12, 1995 at 7:30 PM. This
I- Hearing will be held at the Army Reserve facility at 4655 Lexington Avenue.
2. Approval of Minutes
I The Council is asked to adopt the May 8, 1995, regular City Council Meeting and
May 18, 1995 Council Worksession Meeting minutes.
I 3. Consent Calendar
a. Resolution 95-36 - The Council is asked to adopt Resolution 95-36
I authorizing application for the conveyance of tax forfeited land from
Ramsey County to Independent School District #621.
I b. Resolution 95-32 - The Council is asked to adopt Resolution 95-32
approving the premises permit application for St. Mary's Romanian
Orthodox Church for a Class B pull tabs operation at the Ramada Inn.
I c. Audit Report - The Council is asked to accept the 1994 Audit Report
I prepared by Abdo Abdo and Eick.
d. EDA Grant - The Council is asked to approve a motion directing
I Staff to submit an Grant Application to the Economic Development
Administration for funding to assist with the preparation of a TCAAP
I- Master Plan. The application is essentially the same as discussed at
the May 18, 1995 Council Worksession.
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I e. Claims and Pavroll- Due to Staff vacations, the Claims and Payroll
Report will be presented to the Council the night of the meeting.
I 4. Unfinished and New Business
I a. Adopt Resolution 95-35 - This Resolution accepts the bid and
authorizes execution of a contract for the County Road F
Reconstruction Project. As State Statute allows and no Public
I Hearing is required for the Council to take action on the project bid,
adopt this Resolution would keep the project on schedule.
I b. TCAAP Update - The Mayor and Staff may have an update as to the
status of the planning process for the Arsenal property. The first
I Open House Meeting sponsored by the Arden Hills Task Force will
be held Thursday, June I, 1995, at the Army Reserve Center.
I c. Planninl! Case 95-14. Valentine Hills. SUP - The Council is asked
to approve a recommendation from the Planning Commission
I- amending the Special Use Permit at Valentine Hills.
d. Planning- Case 95-13. North Heights Lutheran Church. Site Plan
Review - The Council is asked to approve a recommendation from
I the Planning Commission allowing North Heights Lutheran Church
to utilize a temporary classroom structure.
I e. Planning Case 94-25. Amoco/Certicare. SUP - The Council is
asked to approve a recommendation from the Planning Commission
I allowing Amoco to amend its existing SUP's at 1306 and 1310
County Road E.
I f. Arden Manor Water Connection - The Council is asked to direct
Staff to draft a water connection agreement with Arden Manor/FCC
and to prepare a Resolution for the preparation of plans and
I specifications for the June 12, 1995 Meeting.
g. Resolution 95-38 - The Council is asked to adopt Resolution 95-39
I approving the plans and specifications and ordering the advertisement
for bids for the redevelopment of Charles Perry Park.
I h. Resolution 95-39 - The Council is asked to adopt Resolution 95-
approving the execution of a Joint Powers Agreement for the purpose
I- of recycling road maintenance materials.
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I l. Resolution 95-40 - The Council is asked to adopt Resolutiou 95-40
establishing Municipal State Aid streets. The action is specific to
I Stowe Avenue.
J. Resolution 95-41 - The Council is asked to adopt Resolution 95-41
I restricting parking along Municipal State Aid streets. This action is
specific to Stowe Avenue.
I k. Resolution 95-42 - The Council is asked to adopt Resolution 95-42
determining the assessed cost of improvement and ordering
I preparation of the proposed assessment roll in the matter of Street
Maintenance Improvements of 1995.
I I. Resolution 95-43 - The Council is asked to adopt Resolution 95-43
restricting parking along Municipal State Aid streets. The action is
specific to County Road F.
I 5. Non-A!!enda Items
I. a. Lake Johanna Volunteer Fire Deoartment April Monthly Reoort
b. May 17. 1995. Economic Development Committee Meeting
I Minutes
c. A1,)ril27. 1995. Finance Committee Meeting Minutes
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d. Mav 15. 1995 Letter From Don Szurek. announcing recent
I changes to the Lake Johanna Volunteer Fire Department, the new
Chief is Don Szurek.
I e. 1994 Final Sewer Service Statement from Metropolitan Council
Wastewater Services. indicating the City overpaid its 1994 billings.
The City will receive a $16,942 credit on its 1996 statement.
I f. May 17.1995 Letter from Jeff Berg. Arden Hills North Homes
Association. requesting maintenance of the Arden Hills City Hall
I grounds.
I g. Mav 24. 1995. Letter from Terry Post. to Alliant Techsystems
responding to the proposal Staff is pursuing as part of the Caretaker
Contract for TCAAP. This will be placed on the June 15, 1995,
Ie W orksession for further discussion.
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I h. Letter of Appeal from John and Gloria Stenglein
.
I 1. May. 18. 1995. Letter from Sharon Klumpp. LMC. informing the
Council of a special workshop addressing Council gridlock.
This workshop will be held in Duluth as part of the LMC Annual
I Meeting. Beverly Aplikowski is the only Council member who has
indicated they will be attending the Annual Conference.
I J. Kevin Ringwald, has been hired as the new Community
Development Director and is expected to begin employment on
I June 15, 1995.
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I. CITY OF ARDEN HILLS
RAMSEY COUNTY
I RESOLUTION NO. 95-32
I RESOLUTION REQUESTING APPROVING CHARITABLE GAMBLING PREMISES
PERMIT APPLICATION
I BE IT THEREFORE RESOLVED, that the City of Arden Hills agrees to approve the premises
permit application for 5t. Mary's Romanian Orthodox Church for a Class B Pull-Tabs operation
I at Ramada Inn, St. Paul, 1201 W. County Road E. Arden Hills, Minnesota
I Adopted by the Arden Hills City Council this 30th day of May, 1995.
I
I DEN}ITSP.PROBST,1iAYOR
ATTEST:
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BRIAN FRITSINGER, CITY ADMINISTRATOR
I
I Councilmember moved adoption of the foregoing resolution and the same
was declared adopted upon vote of all members present.
I Witness my hand and seal of office at Arden Hills, Minnesota, 30th day of May, 1995.
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I. CITY OF ARDEN HILLS
MEMORANDUM
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DATE: May 26, 1995
I TO: Brian Fritsinger, City Administrator
I Mayor & City Council
FROM: Cindy S. Walsh, Parks & Recreation Director ~?)
I SUBJECT: Solicitation of Bids for the Redevelopment of Charles Perry Park
I Resident Input
The Parks & Recreation Committee has had two meetings with the residents surrounding Perry
I Park. The current plans and specifications have taken the suggestions and concerns of the
residents into consideration. Every effort has been made to improve the parking situation, and the
distance ofthe ball fields from the homes, which were the residents main concerns. The residents
I are excited for and supportive of the proposed improvements.
I- Fundin!! Obtained
Through fundraising efforts from various companies, organizations, and foundations, the
following money has been committed to the Perry Park redevelopment project:
I MN DNR Outdoor Recreation Grant $ 50,000
Light Brigade $ 35,000
I S1. Mary's Romanian Orthodox Church $ 17,500
Land 0' Lakes $ 7,500
North Suburban Youth Association $ 5,000
I Burlington Northern Foundation $ 2,000
Little Lakes Little League $ 2,000
CLIMB Theatre $ 2,000
I Shoreview Arden Hills Lions $ 500
Dynamark $ 400
Tri-City VFW $ 100
I Total funding committed to date = $122,000
with the addition of Park Fund money $200,000
I TOTAL $322,000
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I- Undated Cost Estimate for the nroiect
The cost estimate by Maier Stewart Associates is $362,750. This is considerably less than was
I previously estimated. The bid would include an alternate for the lighting ofthe SW field and the
parking lot. The playground structure is not included in the price estimate or bids. I would like
to choose that structure and obtain bids separately. It does have to be installed by December of
I 1997 as a requirement ofthe grant. Additional fundraising will continue in an attempt to raise
funds for the installation of this structure in 1996 or Spring of 1997.
I I have written several grants to local foundations that I have not heard from. It is my intention to
continue fundraising. Additional money may be needed for lights, unless the bids received are less
I than estimated. The storm drainage construction and erosion control for the project total $22,000
(see Maier Stewart Cost Estimate). It is my assumption that this amount would come out of the
Storm Water Management Fund. Any money raised for this project beyond what is needed for
I improvements and the playground structure will be used to replenish the $200,000 used from the
park fund. The park fund currently has a balance of approximately $600,000.
I Conclusion
The proposed project will address and correct the Americans with Disability Act inaccessibility,
safety concerns, and the drainage and erosion problems that currently exist. Engineer Stonehouse
I feels confident that the bids will be received in the range of the updated estimate he has provided.
The proposed plan has been shared with the Ramsey County Sheriff under Sheriff, John Louey.
He is pleased with the design and anticipates that it will help to decrease the amount of vandalism
l- and unwanted activity that currently exists in the park.
I Attachments: resolution & price estimate
I CSWjt
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I. Perry Park Improvements
I City of Arden Hills
I Cost Estimate
I Construction Item Estimated Construction Cost
I Parking Lot Removal $7,500
Parking Lot Construction $36,000
I Parking Lot Striping $2,500
Entrance Construction $4,000
Topsoil Stripping/Importing $13,000
I Common Excavation $60,000
Salvage and Replace Fencing $12,000
Construct Ball Diamonds $13,000
I Storm Drainage Construction $20,000
Erosion Control $2,000
I- Sodding (Outfields) $35,000
Seeding (Other areas) $5,000
Transplant Trees $2,500
Irrigation Installation $40,000
I Lighting Alternates
Ball Diamond Lighting $35,000
I Parking Lot Lighting $5.000
I Estimated Construction Costs . $292,500
10% Contingency Cost $29,250
Estimated Overhead Cost $41.000
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I Estimated Project Cost $362,750
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I FILE
I MS CHARLES PERRY PARK ~~[XI~~OiY
IMPROVEMENTS <l
I CONSULTIJC !RamPS U
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I. CITY OF ARDEN HILLS
I MEMORANDUM
I DATE: May 23, 1995
I TO: Mayor and City Council
Brian Fritsinger, Administrat@
FROM:
I
SUBJECT: Arden Manor Water Connection
I On May 22, Staff met with Steve Maki, Chief Civil Engineer for Federal Cartridge Company
I (FCC) to discuss the possible connection of Arden Manor Mobile Home Park to mnnicipal
water. An agreement is pending between FCC and Arden Manor where FCC will pay for
the hook-up to municipal water and abandonment of existing wells.
I FCC has approached the City to determine whether or not this connection is feasible, and if
I. feasible, would the City consider administering the contract. FCC will pay for all costs
associated with the preparation of plans and specifications, construction and connection fees.
FCC needs to have the project completed by September I, 1995. There will be no
I assessments required as part of this project, as the project is being funded under an
Army/FCC/Arden Manor agreement.
I The Council may recall, approximately one year ago, the City and Arden Manor had briefly
discussed utilizing municipal water as a standby source. .Mr. Mald indicated FCC is now
looking for municipal water to be the primary source of water for the Park. As this utility
I may become the City's responsibility in the future it may be beneficial to consider active
involvement in the project during design and construction.
I Recommendation
Staff would recommend the Council direct Staff to continue discussions with FCC and
I prepare a connection agreement for this project.
Staff would anticipate returning to the Council on June 12, 1995 with a recommendation to
I proceed on the preparation of plans and specifications.
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I. CITY OF ARDEN HILLS
MEMORANDUM
I
DATE: May 22, 1995
I TO: Mayor and City Council
. ~~-~-,
I FROM: Brian Fritsinger, City Administrat(~~
-----
SUBJECT: May Planning Cases
I The Planning Commission at its May 3, 1995 meeting approved three planning cases which will be
I before Council. The planning meeting minutes included in last weeks packet detail these cases.
The following is a brief summary of those cases.
I Case #95-14 - Valentine Hills
The school district is applying to amend their SUP for the purpose of undertaking major site plan
revisions. The Commission approved the amended SUP subject to the conditions identified by
I Planning Consultant Bergly. The Commission also added a fifth condition which requires semi-
annual maintenance of the "Grit Chambers",
I- Case #94-25 - Amoco
The applicant originally applied to the City last year to amend its SUP's at 1306 and 1310 West
County Road E. Action on these applications were tabled until the access easement agreement
I problems were resolved. The Planning Commission approved both of these amended SUP's, as
recommended by staff One additional condition was added to the SUP for 1310 West County
Road E. This condition provides that additional landscaping be provided on the west side of the
I site.
I Case #95-13 - North Heil!hts Lutheran Church
The applicant is requesting the use of a temporary classroom. The Planning Commission
approved this request with an additional condition. This condition essentially provided a permit
I for the temporary storage trailers until May 31, 1997.
I BF/jt
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I. CITY OF ARDEN HILLS
I MEMORANDUM
I DATE: May 16, 1995
I TO: Mayor and City Council
Brian Fritsinger, Administrator@
FROM:
I
SUBJECT: EDA Grant Application
I Recently Staff outlined for Council a proposal for defense conversion assistance for the
I preparation of the TCAAP Reuse Plan to be submitted to the Economic Development
Administration. Staff has been working with members of the Camiros' team to prepare this
application for planning funds.
I The purpose of the grant application is to secure funds which will assist the City in the
I- undertaking of phases III and IV of the proposal submitted to the City by Camiros'. In
preparing this application, Staff modified the conceptual plan which had been included as
part of the current Comprehensive Plan. The overall grant request is $200,000.
I Recommendation
I Staff recommends approval of a motion directing Staff to prepare and submit a Grant
Proposal to the Economic Development Administration for assistance to prepare the TCAAP
Reuse Plan.
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I
. CITY OF ARDEN HILLS
MEMORANDUM
DATE: May 24, 1995
TO: Mayor and City Council _~
FROM: Brian Fritsinger, City Administrat@)
SUBJECT: Resolution #95-36
Attached the Council will find Resolution #95-36 authorizing an application for Conveyance of
Certain Tax-Forfeited Parcels. The resolution allows Independent School District #621 to acquire
the tax forfeited land adjacent to Valentine Hills SchooL
Under this process the City acts as the vehicle to allow for the School District to acquire the land.
The School District must acquire this land in order to complete the improvements detailed in the
site plan included in Planning Case #95-14.
Recommendation
. Staff recommends the Council adopt Resolution #95-36 authorizing an application for
- Conveyance of Certain Tax-Forfeited Parcels. This resolution will be placed on the consent
- calendar.
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I- MINUTES
I CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MAY 8, 1995
I 7:30 P.M. - NEW BRIGHTON CITY HALL
I CALL TO ORDERJROLL CALL
I Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City
Council meeting at 7:32 p.m.
I Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, Dale Hicks,
Paul Malone and Susan Keim.
I Also present were: Clerk/Administrator, Brian Fritsinger; City Accountant, Terry Post;
Parks and Recreation Director, Cindy Walsh; City Attorney, Jerry Filla; City Engineers,
Greg Stonehouse and Terry Mauer; and Recording Secretary, Ruth McLaurin.
I ADOPT AGENDA
I- MOTION: Hicks moved and Aplikowski seconded a motion to adopt the agenda for the May 8,
1995 City Council meeting as presented. The motion carried unanimously (5-0).
I PUBLIC HEARING - COUNTY ROAD F ASSESSMENTS
I Mayor Probst asked if proper notice had been published. City Administrator confirmed publication
of Notice of Hearing in the Focus on April 18, 25 and May 2, 1995, letters of hearing to property
owners on April II , 1995 and letters of assessments to property owners had been mailed on May 2,
I 1995.
Mayor Probst indicated there would be a brief summary and then the public would have an
I opportunity to comment.
Mr. Greg Stonehouse briefly reviewed the improvements to County Road F. Mr. Stonehouse noted
I the bids were opened March 30,1995.
I Mr. Stonehouse noted the cost is estimated at $1,150,000. The increase change is due to the rural
street versus the urban street improvements.
I Mr. Stonehouse indicated the cost of the assessment will be based on a typical city street. The cost
would be $32.50 per front foot for residential, and $66.75 per front foot for commercial. Letters of
I- assessment were sent out based on this rate.
Mr. Stonehouse indicated the City is still awaiting comment from the Rice Creek Watershed District.
I
I
I- ARDEN HILLS CITY COUNCIL - MAY 8. 1994 2
I
Mr. Stonehouse noted the proposed date for beginning would be June 15th with a completion date
I of August 15th.
Mr. Stonehouse noted a few properties that had been reviewed with irregular-shaped lots and
I properties with overlay assessments from 1991.
I Councilmember Malone indicated to clarifY the calculation of the assessment was to equalize the
portion paid by the odd shape lots with those surrounding them. Mr. Stonehouse indicated this was
correct.
I Mayor Probst invited the audience to address the Council with any questions regarding the County
Road F Assessments, he indicated he had received letters from residents that will be added to the
I record.
Mr. Greg Jones, 1691 Crystal Avenue, expressed a number of concerns regarding the unusual case
, of this road. He believed the assessment policy does not strictly apply to this road.
I- Mr. Jones indicated when the road was a County road, residents were not assessed, and now they
will be assessed, and he felt assessed excessively. He noted the residents will lose the benefit of not
being assessed and pay for the benefit of others that use the road, such as the high school and
through traffic.
I Mr. Jones noted the money received from the County regarding the tumback, does not go to benefit
I those who are paying for the improvements.
Mr. Jones indicated with other cities where turnbacks have occurred, the cities aided in the cost of
I the improvements and did not over burden the residents. He provided the Council with comparative
information from other cities.
I Mr. Jones expressed concern regarding the issue of proper notice of assessment, the assessment roll
was not available until May 4, 1995, the policy indicates that two weeks should be available for the
resident to review their assessment, this was not available.
I Mr. Oscar Lund, 4057 Fairview Ave N, indicated he supported the comments ofMr. Jones. He
indicated the improvements will provide additional traffic.
I Mr. Lund inquired if the landscaping affected will be replaced or compensated by the City.
I Mr. Ken Schacht, 1683 West County Road F, indicated he had lived in the area since 1948. He
,- expressed concern that the engineers did not fully investigate the options available in the design of
the road.
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I
I. ARDEN HILLS CITY COUNCIL - MAY 8. 1994 3
I
Mr. Schacht did not believe the "benefiting" properties should pay so much.
I Mr. Schacht inquired if the embankment on his property would be supported during the construction
of the street. Mr. Stonehouse indicated this would be reviewed, the reconstructed street would
I basically be within the limits ofthe existing street.
I Mr. Don Tix, 1770 West County Road F, inquired as to the walkway, indicating it was his
understanding that it would be removed, since that is the desire of the residents. Mr. Stonehouse
indicated, as requested by the City Council, this issue was reviewed and the street was adjusted two
I feet to the north with available space for a six foot walkway and a four foot boulevard.
Mr. Tix expressed concern that the residents were paying for a wider, heavier and more expensive
I road, for the benefit of the bus company.
Mr. Tix indicated the difficulty the residents are having is with the County who did not assess for
I improvements, and now the residents are being assessed quite excessively.
I- Mayor Probst indicated he believed there is a misconception, that the residents are paying a
premium, but the assessment is not based on the actual cost of the improvements, but it is based on
a typical city street.
I Craig Wilson, 1677 County Road F, expressed concern regarding the walkway. He indicated a
petition had been forwarded to the City Council regarding the desires of the residents for the
I elimination of the walkway.
Mr. Wilson believed the assessment is too high and felt other revenue sources should be
I investigated.
Mr. Wilson indicated the City should allow for some type of extension regarding the assessment, as
I the notices of the assessment amounts were just received four days ago and two of those days were
during the weekend. Also he feels the payment period is unreasonable, as not many residents would
have the money by June.
I Larry Parker, 1814 West County Road F, supported all the previous comments from the residents.
He believed the design of the road was unrealistic.
I Huy Pham, 1761 County Road F, supported the comments of the previous residents. He indicated
I his property was one ofthe odd shaped lots.
Mr. Pham indicated two-thirds of his lot is wetland, and is undevelopable, but it is included in the
I- assessment. He noted since his lot is irregular the assessment attributed to his property is
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I. ARDEN HILLS CITY COUNCIL - MAY 8. 1994 4
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approximately $5,800. Mr. Stonehouse indicated this property was unusual and the shallow lot
I method was used to calculate the assessment.
Mr. Pham indicated when he built his home approximately three years ago, the real estate agent
I stated the road was a County Road and there would be no assessment.
I Mr. Cliff Aamoth, 1748 West County Road F, indicated he had received no notice of an
assessment.
I Mr. Aamoth indicated he realized the assessment was based on a typical street, but the improvements
are necessary due to heavy traffic from the bus company and school.
I Mr. Insixiengmay, 4055 Valentine Avenue, indicated he also did not receive a letter of
assessments. He indicated when he moved into his home one year ago, the real estate agent
indicated County Road F was owned by the County and he would not be assessed. He also noted
I when he lived in Minneapolis and improvements were done in front of his home the assessment was
only $800.
I- Ms. Beth Kinner, 1745 West County Road F, indicated most of her concerns had been expressed
already. She indicated the assessment would be a hardship for her family even ifpaid over one year.
I Ms. Kinner realized the improvements are necessary and will be done, but encouraged the City
Council to make sure the project is safe.
I Mr. Howard Vander Wyst, 1716 West County Road F, indicated he supported the comments of
the residents.
I Ms. Doris Canniff, 3946 Glenview Avenue, indicated she also support the comments of previous
residents. She indicated she did not feel the walkway was necessary.
I Ms. Canniff felt the City should not have accepted the road turnback from the County with the road
in its current condition.
I Mr. Dennis Zollinger, 1700 County Road F W, indicated he is still waiting to hear a positive
response from the City Council regarding the desires of the residents.
I Mr. Zollinger noted other cities and the amount of their assessments were significantly less.
I Mr. Zollinger talked with the County Assessor who noted the value of the land will decrease due
I- to the high traffic on County Road F.
Mr. Zollinger indicated the residents are requesting that the City work with them.
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I. ARDEN HILLS CITY COUNCIL - MAY 8. 1994 5
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Ms. Dorothy Raetz, 1703 West County Road F, indicated the residents do not favor a walkway
I and felt the City should comply with this request.
Mr. Paul Tavernier, 1651 West County Road F, expressed concerns regarding the assessment
I manual, he felt the manual was good, but it did not address unusual circumstance and was not based
on usage.
I Mr. Tavernier reviewed several questions to stress his point:
a) Is County Road F just simply a connecting road over public land? No, it is not, as it has
I residents, school, park, and a bus company, it more resembles a collector.
b) Is County Road F a residential street? No, it is wider, heavier construction, and is
I described according to the City as commercial/industrial. The speed limit is not residential,
there are no children playing on the road.
I Mr. Tavernier believed this road is not a residential road in any regards and should not be assessed
as a typical residential street.
Ie Mr. Tavernier presented a study he did regarding usage of the road, he indicated there is
approximately 25. I % usage attributed to commuters, 39.2% attributed to the High School, 25.1 %
attributed to the Bus Company, 10.0% attributed to the residents outside of County Road F, 2.5%
I attributed to the residents on County Road F.
I Mr. Tavernier believed based on benefit received, the whole community benefits. He noted the
monies received from the County should go to reducing the burden of the assessment to the
residents.
I Mr. Tavernier indicated the benefits of a typical residential street are: the street is quiet, safe, semi-
private, the residents have input in the decision making of the street and it is for the exclusive use
I of the residents residing on that street. He believed this did not apply to County Road F.
Mr. Tavernier indicated it is unfair to assess 29 homes the same as a residential street would be
I assessed, when they do not receive the benefits of: a semi-private road, quiet, safety and there is not
exclusivity.
I Mr. Tavernier compared the assessments of surrounding cities. He noted in New Brighton
assessments are based by lot with a general assessment of approximately $1,200 to $1,800 for new
I developments and 25% for improvements. In Roseville it is 25% or approximately $15 to $16 per
front foot. Shoreview where there is most similarity with County Road turnbacks, in regards to
I- County Road J, residents were assessed $1,100 each and County Road G2 residents who were
assessed $1,200 each.
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I. ARDEN HILLS CITY COUNCIL - MAY 8. 1994 6
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Mr. Tavernier proposed to the City that the assessment manual does not apply in this case and
I should be reviewed and based upon usage. He felt a flat assessment to each resident would be more
appropriate.
I Mr. Harmon Jr., 1661 West County Road F, indicated he had lived in the area since 1957. He
indicated the traffic is unsafe on the road.
I Mr. Harmon supported Mr. Tavernier's comments.
I Mr. Paul Wallace, 1779 West County Road F, indicated he saw the value in the walkway and
supported the walkway. He felt it was safer for walkers on the walkway than on the road.
I Mr. Wallace indicated in the past the resident's desires have not been recognized, the residents did
not want the Bus Company in that location and they did not want the addition of new homes, but
both projects moved forward.
I Mr. Wallace noted many residents were told that the road would remain owned by the County and
I- no assessments would be attributed to their properties.
Mr. Wallace noted the maps are out of date and the surveys are inconsistent.
I Mr. Wallace believed the Council was losing credibility in the community.
I Mr. Wallace indicated there are only 29 homes on County Road F, and that is not enough to support
the improvements. He suggested using a tax on the high school to help support the improvements.
I Mr. Sean Regan, 1901 West County Road F, who represented RECO and the Bus Company said
he was in support of the residents. He indicated RECO is paying $38,000 in assessments and are
willing to contribute, but he indicated he did agree with the residents.
I Mr. Regan was in support for the walkway, he felt it would be safer for pedestrians.
I Ms. Sally Jones, 1691 Crystal Avenue, indicated she had three names to add to the previous
petition regarding the walkway, this now brings the total to 25 out of 29 homes are in support for
eliminating the walkway.
I Ms. Jones indicated she did not feel the plan had changed at all since the first time she saw it.
I Ms. Jones noted if the walkway should go in, it was indicated that it would have to be maintained
by the residents. She visited areas in the City were there are walkways such as 96th and Hamline,
I- Lexington, and 4466 Pleasant where the walks are maintained by the City of Arden Hills. She
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I. ARDEN HILLS CITY COUNCIL - MAY 8. 1994 7
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indicated if the walkway goes through, the residents would expect the walkway to be maintained by
I the City.
I Ms. Jones wished to clarify l\.1r. Tavernier's statement regarding the assessments in New Brighton,
Mr. Rutherford indicated based on the original condition of the street, assessments range from $800
to $1,800.
I Ms. Jones indicated neighbors had their property appraised, the appraisal was lower than expected
and the realtor indicated this was due to the fact that the home was on a busy street.
I Mayor Probst indicated the Council has received the petition regarding the walkway and a final
decision has not yet been made. He noted there will be additional pedestrian traffic to the New
I Brighton Family Services Center and that will also be taken into consideration.
Mr. Rich Turgeon, 1777 Venus Avenue, believed that any assessment plan that would charge any
I resident up to $6,000 is an unfair plan.
I- Mr. Carl Hosler, 1724 West County Road F, inquired if the reconstructed road would move the
easement. He had just recently added to his home and was curious if this would affect his setback.
Mayor Probst indicated the setback is from the right of way and should not be affected.
I l\.1r. Jones indicated the sidewalks would be a safety issue as well, because it would draw kids to the
sidewalk and encourage bikes also.
I Ms. Betty Blasczyk, 4050 Fairview Aveuue North, indicated she had raised six children in the
area. She noted, as a parent, you chose other routes to take your children to the park, County Road
I F is just too busy.
Mr. Wilson, 1677 West County Road F, believed the walkway would not help regarding safety,
I the high school and Bethel College track teams will not use the walkway, they will use the road.
Mr. Wilson indicated MSA funding may require an even wider walkway and that would encroach
I on residents' property.
Mayor Probst closed the Public Hearing at 9:15 p.m.
I Mayor Probst indicated since there has been a large number of appeals received, he suggested an
I additional public hearing be held at the May 30th meeting.
Councilmember Keirn commented that perhaps one half ofthe money received from the County be
I- used to reduce the residential assessment.
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I. ARDEN HILLS CITY COUNCIL - MAY 8. 1994 8
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Mayor Probst noted many valid issues have been raised regarding funding. The cost of this
. improvement will be over $1 million and funding sources will be from Ramsey County, Storm
Water Management funds, MSA funds, and assessments. He noted although funding is received
from a variety of sources, it is still limited.
I Mayor Probst did indicate that assessments can be modified by the City Council.
I Councilmember Malone indicated it is not by rule that all County Roads are not assessed, he
apologized if anyone told residents that there may never be any assessment, because they were
I mislead.
Councilmember Malone indicated the turnback was not the City's choice, but by statute the road was
I turned back and the City had hoped the improvements would be done, but they were not. He also
noted the improvements suggested by the County were to recycle the road and not actually
reconstruct and improve the road. The route the City is taking may be more expensive up front, but
. the road will last a lot longer.
.e Councilmember Malone also indicated the cities previously mentioned regarding assessments, all
receive state aid to help in this area, the City of Arden Hills does not receive state aid and actually
is currently paying in to the state so other cities can receive this State Aid.
I Councilmember Malone noted that MSA funds have been used for a variety of improvements
including the stop lights near the Target Greatland store.
. Councilmember Malone indicated the Council is trying to be smart in handling the affairs of the
City.
. Councilmember Aplikowski concurred with postponing decisions regarding the assessments until
Council had an opportunity to review the appeals.
. Councilmember Aplikowski indicated for the record she also supports the elimination of the
walkway and supports the residents in this issue.
. Councilmember Hicks requested staff to review records regarding any other major street where
reconstruction had occured and if any variations to assessments had been made.
I Councilmember Hicks indicated he agreed that more than just the County Road residents use the
I road, but felt 2.5% usage for those residents was a little low.
MOTION: Malone moved and Hicks seconded a motion to table Resolution #95-34 until the
.- May 30, 1995 Regular Council meeting.
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I. ARDEN HILLS CITY COUNCIL - MAY 8. 1994 9
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City Attorney Jerry Filla indicated a public hearing should be also scheduled and this would
I eliminate any problems regarding notification.
AMENDMENT: Malone moved and Hicks seconded an amendment to the previous motion
I adding the time of 7:30 p.m. for the Public Hearing. The motion and
amendment carried unanimously (5-0).
, Councilmember Malone inquired if this action would hinder any project time limits. Mr.
Stonehouse indicated the start date is June 15th, so there should be no problems.
I MOTION: Malone moved and Keirn seconded a motion to table Resolution #95-35 until the
May 30, 1995 Regular Council Meeting. The motion carried unanimously (5-0).
I Councilmember Hicks requested that at the next meeting Mr. Stonehouse break down the bids with
and without the walkway.
I Councilmember Hicks requested staff to consider usable lot area for calculation of assessments. He
,- did not believe the residents would want a uniform rate, this would raise 23 and reduce 9
assessments.
Mayor Probst called a brief recess at 9:30 p.m.
I Mayor Probst reconvened the meeting at 9:45 p.m.
I APPROVAL OF COUNCIL MINUTES
I Mayor Probst noted two changes.
April 20, 1995
I Mayor Probst requested on page two, paragraph e, that" ...politically." be dropped and" .. .regarding
local and national political processes." be inserted.
I April 24, 1995
I Mayor Probst indicated a spelling correction on page three, the last sentence, Mr. Dave Carlson
should be Mr. Dave Carland.
I MOTION: Malone moved and Aplikowski seconded a motion to approve the minutes of the
I- April 20, 1995 Worksession and April 24, 1995 regular City Council meeting as
corrected. The motion carried unanimously (5-0).
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I. ARDEN HILLS CITY cm JNCIL - MAY 8. 1994 10
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CONSENT CALENDAR
I A. Appoint Don Messerly to Park and Recreation Committee
B. Everest Development Agreement
I C. Claims and Payroll
MOTION: Malone moved and Aplikowski seconded a motion to approve the Consent Calendar
I as presented, and authorize execution of all necessary documents contained therein.
The motion carried unanimously (5-0).
I PUBLIC COMMENTS
I Mayor Probst at this time invited the audience to address the Council with any concerns not already
on the agenda.
I Ken Schacht, 1770 West County Road F, extended his appreciation to the Council for their time
regarding the County Road F issues.
.- UNFINISHED AND NEW BUSINESS
TCAAP Update
I Mayor Probst indicated at the last meeting he requested a portion of the meeting to be dedicated to
I an update of the TCAAP property and its reutilization.
Mayor Probst noted approximately two months ago a Task Force was established to review and help
I plan for development in this area. He indicated a consulting team, Camiros, Ltd., had been chosen
to work with the Task Force to develop a Comprehensive Plan incorporating the Arsenal property,
with the best interests of the community in mind.
. Mayor Probst expressed gratitude to those informational committees at large, but reiterated that the
City of Arden Hills is ultimately responsible for the planning and developing of the property outside
I of the designated Federal property.
Mayor Probst addressed rumors regarding a casino being built on the property, and indicated there
I has been no contact made to the City regarding a casino. They would have to go through the same
planning process as anyone else, unless the land is put into a trust, then the City has no control.
I Councilmember Hicks indicated under current law, the Governor would still be able to provide
I- comments regarding a casino on the property.
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I. ARDEN HILLS CITY COUNCIL - MAY 8. 1994 11
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Presentation from Horn Oak and Leather
I City Administrator Fritsinger introduced Mr. Pat Pel string, from Public Resource Group, Inc. and
Wayne Johansen, President of Total Bedroom/Hom Oak and Leather.
I Mr. Pel string indicated they have a pending purchase agreement on 20 acres of property near the
I property adjacent to 694 and 35W. This site would be for a new distribution center, corporate
headquarters, and a retail store.
. Mr. Wayne Johansen presented the Council with a packet of information regarding his company.
He indicated, based on upon the preliminary plans, this would be a high-quality 100,000 square foot
facility employing 100 people. He indicated this would be a top-notch design for a corporate
I headquarters and retail store.
Councilmember Malone asked if this 100,000 square teet would be with the expansions. Mr.
. Johansen indicated that would be the original building, with expansions of up to an additional
100,000 square feet.
.- Mayor Probst encouraged the gentlemen to talk with Everest. Mr. Pelstring indicated that was
suggested to them approximately 60 days ago and they tried to contact Everest, but Everest has
refused to meet with them.
I Mr. Pelstring indicated they telt this presentation to the Council would help the Council to
. understand their position.
Mr. Pelstring indicated the Company would prefer to own the site. He believed this site could be
I carved out of the Everest development and would help to provide increment to the City sooner than
the Everest development. He noted this would be a benefit to the City.
I Councilmember Hicks inquired as to the total acreage within the project. Mr. Pelstring indicated the
purchase agreement is for 20 acres, but they wish to secure only 10 to 12 acres, perhaps selling back
the balance.
I Mr. Pelstring indicated his request was to gain the City Council's awareness and that they would like
to integrate with the City's development plans in the area. He noted the company wishes to help the
I City resolve some of their financial concerns, by providing tax increment as soon as possible.
I Councilmember Aplikowski inquired as to what brought them to choose this site. Mr. Johansen
indicated the visibility is good, although the access is a little more difficult than a corner gas station
would require. He indicated their marketing strategy, the store is seen from 694 and 35 Wand
I- people will take the exits and drive on frontage roads to reach the location. He noted this is
destination shopping, with customers coming specifically to go to Horn Oak.
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I. ARDEN illLLS CITY COUNCIL - MAY 8. 1994 12
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Mayor Probst inquired if there is any flexibility with the site. Mr. Johansen indicated they are
I flexible as long as the building can be seen from the freeway. Mr. Pel string indicated the site can
be modified to meet the City's developmental needs.
I Councilmember Hicks inquired as to the purchase agreement. Mr. Pelstring indicated this agreement
is pending. He noted the desire of Horn Oak and Leather is to integrate the site with the City's
I development plans, but Everest has not yet given information regarding if this will work or not.
Once this is known, they would be able to move forward or stop the process.
I Mr. Fritsinger indicated other issues also need to be reviewed, obviously the tax increment coming
in sooner would be a benefit, but the project would need to be reviewed regarding up front costs, etc.
I Mr. Johansen indicated their desire is to break ground this fall with construction beginning soon
after or early next year.
I Councilmember Aplikowski expressed concern that the City might bypass options, while waiting
on Everest. She inquired if there is any options available regarding speeding up work on a
.- Developers Agreement with Everest.
Mr. Fritsinger indicated time constraints could be established and forwarded to Everest regarding
the development agreement.
I Mr. Pelstring indicated this project could be reviewed in conjunction with the Everest development,
I but they would like to be included in discussions.
Mayor Probst requested the City Administrator to invite Everest to the May 18th Worksession to
I discuss this issue.
Councilmember Malone concurred with Councilmember Aplikowski regarding the time frame.
I Councilmember Malone inquired if the Horn Oak and Leather Company expected the infrastructure
to be built immediately. Mr. Johansen indicated they had not yet had a chance to review this, but
I noted they are willing to work with the City, they just need access to their site.
Adont Resolution #95-31. ABW A Ladv Slipper Premises Permit Renewal at Flaherty's Arden
I Bowl.
I City Accountant Post recommended approval.
MOTION: Malone moved and Keirn seconded a motion to adopt Resolution #95-31, ABW A
I- Lady Slipper Premises Permit Renewal at Flaherty's Arden Bowl. The motion
carried unanimously (5-0).
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I. ARDEN HILLS CITY COUNCIL - MAY 8. 1994 13
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Councilmember Hicks noted a disparity in contributions, there is a large contribution to some and
I little to others, he was curious.
Adopt Resolution #95-32. St. Mary's Romanian Orthodox Church Premises Permit at Ramada
I Inn.
I Mr. Post indicated an officer could not attend and recommended this item be forwarded to the May
30, 1995 meeting.
I Award Contract for Environmental Assessment Worksheet
City Administrator Fritsinger indicated five firms had been contacted regarding the bid for the
I Environmental Assessment Worksheet.
Mr. Fritsinger noted there was a range from $5,500 to $9,200 for the worksheet.
I Mr. Fritsinger indicated staff would recommend to hire RLK Associates Ltd, to prepare the
.- Environmental Assessment Worksheet for the Ogren PUD project.
Mayor Probst indicated it was his understanding that this price is not to exceed the $8,500. Mr.
Fritsinger indicated this is true.
I Councilmember Malone indicated it is frustrating that bids have come in ten times that of what was
I anticipated. He asked what the time frame would be for this worksheet. Mr. Fritsinger indicated
August 30th would be the proposed completion date if all deadlines are met.
I Councilmember Hicks inquired as to why the lowest bid was not chosen. Mr. Fritsinger indicated
the lowest bid reflected the use of materials and information held by the City and the developer and
was not as detailed as the other proposals. In talking to other firms it was strongly supported that
I this approach not be used. The three higher bids did not base their proposals on using available
information exclusively. He noted the exclusive use of this information may cause questions to be
raised later in the comment process.
I Mr. Fritsinger indicated the reason the firm was chosen was that in addition to using available
information they would analyze all the information themselves and as part of the proposal would
I answer any comments in the future.
Councilmember Hicks inquired if the City has received payment from Mr. Ogren. Mr. Fritsinger
I indicated he had not yet received any money from Mr. Ogren.
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I. ARDEN HILLS CITY COUNCIL - MAY 8. 1994 14
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Councilmember Keirn asked what happens to the validity of the EA W if the site changes. Mr.
I Fritsinger indicated the firm will make comments on the changes and it will depend on the
extensiveness of the changes.
I Mr. Dan Ogren, applicant, indicted if felt the cost ofthe EA W was too high and that the City should
compensate for the price between the lowest bid and the one chosen or $3,000.
I Councilmember Hicks indicated staffhas researched the issues and recommends the higher bid and
given just cause for the added expense.
I Mr. Ogren indicated any site changes would not change the number of units. Mr. Filla asked if Mr.
Ogren realized that he could delay the process ifhe did not provide the current site plans. Mr. Ogren
I understood this.
MOTION: Hicks moved and Aplikowski seconded a motion to award the contract for
I Environmental Assessment Worksheet to RLK Associates Ltd. with the stated
conditions. The motion carried unanimously (5-0).
.- Mayor Probst indicated if there are any site changes he would expect Mr. Ogren to proceed through
the Planning Commission.
I Adopt Resolution #95-33. Requestinl! a Reallocation of Ramsev County CDBG Funds.
MOTION: Hicks moved and Keirn seconded a motion to adopt Resolution #95-33, Requesting
I a Reallocation of Ramsey County CDBG Funds. The motion carried unanimously
(5-0).
I ADMINISTRATOR COMMENTS
I Mr. Fritsinger had no comments at this time.
COUNCIL COMMENTS
I Councilmember Hicks indicated he would like to direct staff to forward information to Everest and
encourage them to meet with Horn Oak and Leather. Mayor Probst concurred and indicated that
I Everest should be aware that at the May 18th worksession questions will be asked regarding the time
frame of the development agreement.
I Councilmember Malone indicated the development agreement with Everest will have to be straight
I- forward and he does not want them to manipulate current ordinance requirements.
Councilmember Aplikowski expressed concern about Everest's intentions.
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I. ARDEN HILLS CITY COUNCIL - MAY 8. 1994 15
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Councilmember Aplikowski extended appreciation for the Boy Scouts that were in attendance.
I Mayor Probst inquired as to the current budgeting process. He requested an outline at a future
worksession.
I Mayor Probst also noted a conference of the League of Minnesota Cities and a reduced fee for early
I registration.
ADJOURN
I MOTION: Malone moved and Aplikowski seconded a motion to adjourn the meeting at II: I 0
p.m. The motion carried unanimously (4-0).
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I. Dennis Probst Brian Fritsinger
Mayor City Administrator
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I NOTICE OF MEETINGS
I The next regular Council meeting will be held Tuesday May 30, 1995, at 7:30 p.m., at New Brighton
City Hall.
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I. LAKE JOHANNA Volunteer Fire Department, Inc. T~:.LE.PHONL: 633-2404
I Serving: ARDEN HILLS, NORTH OAKS, & SHOREVIEW ,'J.246 NEW BR[GHTO:'l ROAD
ST. P..\IJL, :\fljl.TNESOT..\ 55112
I May 16, 1995
City of Arden Hills
I 1450 West Highway 96
Arden Hills, MN 55112
I Attention: Brian Fritsinger
I Dear Brian,
Enclosed you will find copies of the City of Arden Hills and the Mutual Aid Fire Run Reports for April.
I As usual, please let me know if you have any questions on this information. I am happy to help you in
any way I can.
I Sincerely yours,
Ie ~-
lCSJ,J,D Jv( i Ii
t-l ~ L)I-
I Paula M. Fischer, Secretary
Lake Johanna Fire Dept.
I cc: Don Szurek, Chief
enclosures
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C1IyIepo.sam
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PROBER Chief
I L~k~ J~h_~~_ V~1~~t__~ F~~~ D_p~~t~_~t
. Arden Hills Monthly Fire Report
Da 5-16-1995 (IJ'C01} Page t: 1
I Date of FiIe Call Arrival ~ime In Man- Stations
Call Code ~ime Time Service Power units A 1 2 3 4 Location $$ Loss
1-n------ _____ 00_- _____00 n__nn __00_ __00_ ________00_______ ___n__n_______n_nn__n ____00___
94-97-1995 74 2127 2139 2219 44 5 1 8 pine ~ree DR
_4-G8-1995 73 GG27 GG34 9G59 36 3 1 8 pine ~ree DR
4-1G-1995 69 1322 1329 1331 27 2 1 Snelling AV south of 694
4-1G-1995 15 17G7 1715 1725 37 3 1 East of 1229 Wyncrest C~
94-14-1995 13 1747 1754 18G6 35 6 1 HY IG N Bound $2iii
14-17-1995 53 1124 1137 1149 23 1 1 1376 Arden View DR
4-17-1995 45 1349 1356 1m 24 1 1 1691 Brueberry LN near
G4-22-1995 57 2211 2214 2219 44 313m Snelling AV
14-24-1995 13 G739 9746 9759 24 1 1 FY 694 West at BY 51 $m
4-25-1995 55 G818 i828 985G 21 2 1 FY 694 west of FY 35W
ImAIS: IG Fire Calls 315 27 19 9 9 9 G 2m
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PROBER Chief
I La.ke. J c>ha.:n.:n.a. Vc>1.~:n.te.e.:r- F.:i...:r-e. De.pa.:r-t:u.e.:n.t
Mutual Aid Fire Report
Da4lllF5-16-1995 (W*C04J Page t: 1
I Date of Fire Call Arrival Time In Man- Stations
Call Code Time Time Service Power units A 1 2 3 4 Location $$ Loss
1--------- ----- ---- ------- ...........--- ..........- ----- ----------------- --------------------------- ---------
04-08-1995 55 0210 0225 0600 5 1 2528 Maple 1N
14-08-1995 55 0221 0250 0557 13 1 2528 Maple 1N
TOTAIS . 2 Fire Calls 18 1 0 1 0 0 0 0
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.- Economic Development Committee Meeting Minutes
May 17,1995
8:00 a.m.
I Army Reserve Center
1. The meeting was called to order at 8:02 a.m.
. 2. Present were: Rob Carlson, Ray McGraw, Arnold Lindberg, Beverly Aplikowski,
Tom Goblirsch and City Administrator, Brian Fritsinger. Absent were Dan
I McCallum, Steve Freimuth and Terry Nagle.
3. Minutes from the March 17, 1995 meeting were approved.
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4. Monthlv ReDort
I Staff updated the Committee on a variety of projects now being considered in
Arden Hills. The Committee briefly discussed how to encourage the
redevelopment of Arden Plaza and the liability of the Everest project.
. Staff brought the Committee up to date on the activities related to the arsenal
planning process. --
I- 5. Marketinl!: Packet
The Committee debated the valu.e of the Marketing Packet and the need for it at
I this time. The Committee agreed that the packet is a necessary tool which can be
useful now as well as when the arsenal opens up.
I Bev Aplikowski, Ray McGraw and Tom Goblirsch volunteered to work on the
Marketing Packet.
I 6. Business Retention
The Committee recognized that while the packet is important~ the key function of
the Committee should be business retention. This topic will become more of a
I priority at future meetings.
7. Miscellaneous
I Mr. McGraw updated the Committee on various planning activities.
8. Meeting adjourned at 9: 10 a.m.
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9. The next meeting is scheduled for June 15, 1995.
I BF~t
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I MAY-23-199S 11:30 FROt1 HENNEPIN COUNTY TO
Post-it' Fax Note 7671
To
<: ru.
I Co.lDep~ r=.w CQ#~ IS.
Phon. "lo"J,.3 - ~6 7' Phone ""'3 '1'1 <( <.2. 1"
. Fax. 33 ~~p,'1 Fax. :3 'If - 3\1'f"
I ARDEN HillS FINANCE COMMITTEE
I Minutes for April 27, 1995
Call to Order:
I The meeting was called to order at 7:35 pm. Members present included: Marl< Labine, Charlotte
McNiesh, Chuck Mertensono, Tom Mulcahy, Can Rundquist, Tom Steele and Charles Stoddard.
I Committee member Cristine Leavitt was absent. Also present were City Cooneil member Paul
Malone and Ci Accou,ntant Terry Post.
I "
The i eting of March 23, 1995 were approved with one amendment. The
opening sentences of item 2 were amended to read as follows: "Fran Holmes provided the
I Committee with a status report on citizen reaction to the sale of open space owned by Bethel
College. Fran is a member of a non-profit group comprised of local residents concerned about
possible development of the open space property. It is zoned R-1 which permits the
construction of single family homes."
I City AccountantlTreasurer's Report:
Ie The external auditor has suggested that Arden Hills create a valuation reserve of $69,916 to
reduce the basis for the Piper fund to marl<et value. The auditors have completed their field
worl< for the year end 1994 statements.
I TCAAP Property:
Tom Steele reported on the Vento Committee meeting he had attended. Terry Post pointed out that
Alliant Tech has a contract to store ammunition on the site for future military contingencies.
I Mark Labine and Tom Mulcahy reported on their research into the possibility that Arden Hills
might receiVe assistance from graduate students from the University of Minnesota. Paul Malone
said he had informed the Mayor after their previous report on this matter. Chuck Mertensotto
I said he had Cilled Hamline UniVersity to inquire if they could provide a graduate student.
Hamline could provide a student during their summer session.
Input/OutPut Mattix:
I Tom Steele reported that he had talked Bob Kirchner from the City of Anoka about their
input! output matrix project. Tom pointed oot that there would be a significant amount of grunt
I work required to link the variables necessary to create an input/output matrix for the TCAAP
project. Chuck Mertensotto encouraged Tom to keep working at this project as it was the most
concrete contlibution on which the Finance Committee was working.
I Investment Policy:
Terry Post reported on his research into a new investment policy for the City. He had attended a
~. seminar SfJOlI$Ol"ed by Norwest Bank for public entities. After considerable discussion about the
current investment policy and whether or not mutual funds should have any role in the City's
investment portfolio, it was decided that Terry would, if his schedule allowed, draft an
investment policy and forward it to Chuck Stoddard for his review and comments before the May
Finance Commlttee meeting.
I
I ''',.''
I Hf'W-23-1995 11:31 FROi'l HENNEPIN COUNTY TO ~6337839 P.02
I.
I
Water Meter Replacement:
I Water meters have a fixed useful life. When they fail they under count the amount of water
being used. The probable replacement of 2,500 residential water meters in Arden Hms could
cost $300,000. Terry Post asked the Committee to consider a method of financing this
I replacement. There is the related, but separate question of the type of technology to be used in
any replacement.
I Parks Committee Liaison Report:
Tom Mulcahy reported on a meeting he attended conceming the proposed improvement of Perry
Park. He will put his notes into a format for distribution to the Committee.
I Council Liaison Report:
Paul Malone briefed the committee on council activities:
I 1. County Road E-2 townhouse development - an environmental worksheet will be
developed on this project. This worksheet may cost $8,000.
I 2. ~ has hired the Camiros firm, a consulting firm, to assist with planning
the city's approach and lobbying the deCision makers. The City has committed to the first
phase of the agreement with Camiros.
3. The City Hall may need a new roof.
I 4. The Town Crier may return to its old format.
S. Dynamark may build a 30,000 square toot facility on land purchased from Control Data.
I Other Business:
I I Adjournment:
I
The meeting was adjourned at 9:25 pm.
I Respectfully submitted bY~- ~ 11
I
I
I
I
I
I TOTAL P.02
,
-- . LAKE JOHANNA Volunteer Fire Department, Inc. TELEPHONE: 633-2104-
I Serving, ARDEN HILLS, )!ORTH OAKS, & SHOREVIEW 3246 NEW BR1GHTON RO.o'I.l}
ST. PAm., MINNESOTA 55112
I
May 15, 1995 :>' 2:'
I
City of Arden Hills
1450 West Highway 96
I Arden Hills, MN 55112
Artention: Brian Fritsinger
I Dear Brian,
I I am pleased to announce there have been recent changes on the Lake Johanna Volunteer Fire
Department. I would like you to be aware of these changes. The Board of Directors now
I consists of the following:
CHIEF: Don Szurek
I- DEPUTY CHIEF: Dave Schreier
I SECRETARY: Paula Fischer
TREASURER: Bob Grasley
I DISTRICT CHIEFS: District One - Tim BoeWke
District Two - Charlie Rediske
I District Three - Tom Krause
District Four - Tim Gilsrud
I If you have any further questions feel free to contact us.
. Sincerely,
/lie I! oJJcaufb
, n$'
I Don Szurek
Chief
I Lake Johanna Volunteer Fire Dept.
.- mh
MDlOIlNCE.l!I>.IdOII11ll1?1'1
I
I ~ ~~n~~o?t~~~~~~n~~~::~~!re
I
.
I May 15, 1995
I
I TO ALL CITY FINANCE OFFICERS:
I Metropolitan Council/Wastewater Services (MCWSl recently closed out 1994 revenues and expenditures and
completed the 1 994 Final Cost Allocation. The enclosed statement shows both the estimated sewer service
billing your city paid for 1994 and the final billing to your city for the same year.
I The bottom line shown on the accompanying statement is the amount your city underpaid or overpaid in i 994.
This amount will appear as a credit or a debit on the city's 1996 statement of sewer service.
I For 1994, MCWS had a favorable variance of $7.5 million, composed of $1 million in unanticipated revenue and
$6.5 million in spending below budget. The variance occurred by design. As budget and merger activity became
more define, spending was constrained to allow MCWS more leeway to balance competing needs.
I The Council decided that the variance should be used to reduce costs in the mid-and long-term, working toward
- stability in billings to communities. The variance is being used to finance capital budget projects (in lieu of debt),
I prepay a loan, set up an allowance for obsolete inventory, assist in re-engineering an essential activity and buy
out some of the older workers' compensation policies.
This use of the variance also means there will not be an across-the-board rebate on our 1996 sewer service bill,
I which is another step toward long-term stability.
At this time, I would also like to provide an update of the Cost Allocation/Rate Study Task Force appointed by
I the Metropolitan Council Chair and chaired by Russ Susag, Council member of Richfield and former Metropolitan
Waste Control Commissioner. The Task Force and its Technical Advisory Committee are conducting a full study
of virtually every aspect not only of the cost allocation system but of SAC, inflow and infiltration and other rates
I such as industrial strength. Their target date for reporting is early fall, 1995. They welcome questions or
comments, and we would be happy to put you in touch with them.
As always, your ql!eRtions or comments are welcome. For specific questions about this statement or other
I matters, please contact Steve Sielaff at 229-2021 or myself at 229-2017.
Sincer~ly ,
I 2t' IF
v
<J" JiC<-A--/
. ois I. Spear
I Controller
LIS:CGIJ:kme
I A;\FNLCA94.LIS
_ cc: City Hanager
Mayor
I Ene l osure
I 230 East Fifth Street St. Paul, Minnesota 55101-1634 (612) 291-6359 Fax 291-6550 TDD/TTY 291-0904 Metro Info Line 229-3780
An Equal Opportunity Employer
I .
.
I. METROPOLITAN COUNCIL WASTEWATER SERVICES
1994 Final Sewer Service Statement
I
5008
I Arden Hills
I
1994
I EST. ....'.'.'...,.'.."A01'llJAL((.
............. .
Gallonage Processed in million
I Cost er Million Gallons
Total Sewer Service Cost
I Other (Credits) or Charges:
Current Value Credit 11,924
Debt Payment Credit 0
I 1992 Final Credit /Amount Due 9947
Total Other (Credits) or Charges (21,871
.- Amount Paid by Customer 547,536
Reduction of 1994 Billin via Cash Rebate to Customer 0
Net Amount Paid by Customer 547,536
I
.
I
I Note: This is not an invoice or credit memo
The amount underpaid or overpaid will be added/subtracted on your
I 1996 Statement of Estimated Sewer Service Charges.
I
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I .
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I . NHD
May 17, 1995
I
I City of Arden Hills
1450 West Highway 96
I Arden Hills, MN 55112
I RE: Maintenance Requests In Reference To Arden Hills North Homes
Association
I To Whom It May Concern:
I In 1994 I called because the Association was not sure to the ownership of the fence that is
behind the City of Arden Hills building. I was informed at that time that the wood lap
board fence was the City of Arden Hills in that it would be repaired and painted in the near
I future. At that time I also asked if any thing could be done in reference to the mature
popular trees in the rear of the property. The problem was that the root systems from the
- trees had raised out of the ground in numerous locations along side of 1406 Arden View
I Drive in the lawn area. I asked if there was a possibility of the City removing the trees
since our tree cover was mature and provided a year around visual barrier. I was told that
it would be looked into.
I This year homeowners in this area have requested the Association to ask the City of Arden
I Hills to address these issues again.
Please review our requests and let me know the City of Arden Hills plans.
I Thank you for you time and cooperation in this matter. If you have any questions please
call me.
I Sincerely,
/\ tt ;J
I '-'I -'r '\ (Jt ?'~~
Jeff Berg
) NHD Operations Manager
-
-
-
- -
- ,(ti\gi0;'J),
":)~r;"\ Newman. Herfurth & LJurand Property Management Company
I"~; . ;iP:'1
\~fiL&~f;~' 30111 Plaza VII Tower, 45 South 7th Strecl, Minnf'apolis. MN 5:';402-1607
- 612349-6900 FAX 612 J49-f,9S9
I
I CITY OF ARDEN HILLS
. 1450 WEST HIGHWAY 96
ARDEN HILLS, MN 55112-5794
I
I May 24, 1995
AlIiant Techsystems
I ATTN: Mr. Wayne Gilbert,
Director State and Community Affairs
Mail Station 11-12]0
600 Second Street N .E.
I Hopkins, MN 55343
RE: TCAAP Requests for Quote
I Dear Mr. Gilbert:
I As you are aware, the City of Arden Hills has a high interest level in being a service provider
to the General Contractor at the Twin City Army Ammunition Plant (TCAAP) facility for
specific statement of work (SOW) tasks. These tasks specifically include the following:
I 1. RFQ #1003 - Water Distribution & Sanitary Sewer System
2. RFQ #1005 - Fence Patrol
I . 3. RFQ #10] 1 - Roads & Grounds
City staff is still in the process of defining, evaluating, and costing the resources required to
I deliver the above referenced services. Staff would also request time to present the final
proposal to the City Council at the June 15, 1995 Council work session for their review and
feedback.
I The purpose of this letter is to state the City's intent to respond to the requests for proposal
and also to seek your approval to submit these responses on June 16, ]995.
I We believe that the additional response time requested will result in a well thought out
proposal as well as allowing this item to benefit from our normal governance review process.
I Your consideration of this time extension request would be most appreciated.
Very truly yours,
I ~12.~
I Terrance R. Post
City Treasurer
I cc: Brian Fritsinger, City Administrator
Oevie Erickson, Facilities Engineer
I .
I PHONE: 16121 633.5676 . FAX (6121 633-7839
I
I. !. J
I
I Mr. Brian Fritsinger
I City Administrator
City of Arden Hills
1450 West Highway 96
I Arden Hills, MN 55112-5794
Dear Mr. Fritsinger:
I As outlined in the Appeal Procedure in your Notice of Assessment Hearing I/we hereby object to
the amount of my/our assessment.
I -~ '='-\~~lElN &.~A '5rEN4LE7AJ
name: <Ll/\V\
address: n g'5 Y'l25f C-e, f24., r::- IlgS- V~t::7:=>T CO p-.J F
I A~\..; -WIlls
Arden Hills, MN 55112
I - //-:1 ~n t.-j
a.~aJ
Signe9.;.--,~-;J1{,-/ .~ - - <::
I Signed: n CG
Date: i/5- 2-1-1'S 1-c\5
I
I -
I
I
I
I
I -
I
I
I :
tI
I 3490 Lexington Avenue North
League of Minnesota Cities St. Paul, MN 55126-8044
I
I May 18, 1995 ';/4
I Dear Chief Appointed Official:
I Elected officials have a difficult job to do. Increasingly, they find themselves in the midst of
controversial issues--issues on which they as individual council members may find it difficult
to agree. Yet, their effectiveness as council members means that they must find ways to
I make decisions that get them beyond gridlock.
Beyond Council Gridlock: Working Toward Consensus, the second offering of our new
I LMC Leadership Institute program, is one you'll want to bring to the attention of your
elected officials. More than ever, council members must be aware of the changes that are
occurring constantly in their environment. And they must develop and continuously improve
I - the skills needed to resolve differences and build consensus on important community issues.
This pre-conference seminar is designed to meet those objectives.
I Beyond Council Gridlock: Working Toward Consensus begins with a videotape created by
Lyle Sumek, especially for the LMC Leadership Institute. In it, he will explore emerging
political realities destined to profoundly affect how city councils approach major decisions for
I their communities. This presentation sets the stage for considering how councils can work
toward consensus. Dr. Andrea Molberg will lead this lively session that will help elected
officials develop conflict resolution skills and give them an opportunity to learn and practice
I consensus-building techniques. Finally, veteran city elected officials will share tools for
achieving consensus that have worked successfully in their communities.
I Encourage your elected members to join us for Beyond Council Gridlock: Working Toward
Consensus on Tuesday, June 13 from 12:30 p.m. to 4:30 p.m. at the Duluth Entertainment
and Convention Center. This new Leadership Institute program immediately precedes the
I LMC Annual Conference making it convenient for elected officials to attend both events.
Space is limited, so use the enclosed form to reserve your spot today.
I Sincerely,
I Sharon G. Klumpp
. Associate Executive Director
II
-
AN EQUAL OPPORTUNITY/AFFIRMATNE ACTION EMPLOYER
-
~--
(6121490-5600 1-800-925.1122 TDD(612)490-9038 Fax (612) 490.0072
--.-.
I
..
- The LMC Leadership Institute for Elected Officials presents a Illiill
- 4f'ccial workshop preceding the LMC animal conference
-
I Beyond Council Tuesday, June 13, 1995
I 12:30 to 4:30 p.m.
Duluth Entertainment and
I Convention Center
Working Toward Consensus
-
-
- If you are frustrated by unproductive council discussions on issues critical to the future of your city, this program
~
is for you. Discover what can be done to move your colleagues toward agreement on difficult decisions.
I Through presen lations, small group practice sessions and a special videotape developed just for this program,
participants will focus on consensus-building strategies they can use at their next council meeting.
=: Understanding the council work environment Faculty:
!! . The emergence of new political realities-from McGovernment Dr. Andrea Molberg is a nationally known
expectations to empowering the negative 20 percent trainer and speaker on management and
I . Conditions that promote consensus or detract from it organizational development. An adjunct
. How to create and maintain a positive climate for decision-making faculty member of the University of St.
Thomas, her experience with
- ~cing your skills government includes the highly
- Understanding what causes conflict acclaimed final general session at the
- . Choosing a conflict resolution style that makes sense for you 1991 League of Minnesota Cities Annual
. Overcoming barriers to consensus Conference.
-
. Working with colleagues who don't have a team focus
. Recognizing the difference between positions and interests LyleJ. Sumek (via videotape), President
. Developing conflict resolution skills that help you hold your own, of Lyle Sumek Associates, combines 20
- get the information needed to resolve conflicts, and propose solutions years ofteaching and local government
. "Magic Phrases" and other communication tools consulting work. Mr. Sumek has provided
. a wide range of workshops for the
. Group problem-solving techniques
National League of Cities and state
- d municipal leagues, including the League
Learning what's worked in other cities of Minnesota Cities.
. Council processes and procedures that get results
. "Words to the wise" from veteran elected officials Plus veteran elected officials
-
,---------------------------------------1
I 0 Yes. Sign me up for the special LMC Leadership Institute Program
: Beyond Council Gridlock: Working Toward Consensus
Ie
I Ity
I Name Tide
I
I Address
~ City/State/Zip
Contact Daytime phone
I
I Return form with payment to League of Minnesota Cities, Registration fee: $40 per person
- I Fmance Department, 3490 Lexington Avenue North, St. Paul, MN 55126 It gistra . d dlln' J 1 1995
(612) ~600 . (800) 925-1122 . TDD (612) 490-9038 . Fax (612) 490-0072 e tion ell e. une ,
L_______________________________________~
Feel free to duplicate for multiple registrations
_.~-