HomeMy WebLinkAboutCCP 08-17-1995
I
I. AGENDA
I ARDEN HILLS CITY COUNCIL WORKSESSION MEETING
I PUBLIC WORKS LUNCHROOM
THURSDAY, AUGUST 17,1995, 4:30PM
I 4:30 PM 1. Call to order/roll call
2. Agenda adoption
I 4:30 PM 3, Miscellaneous Items/Discussions
a, /1996 Budget Discussion
I b. ,;Review Investment Policy
c. ,/Water Meter Replacement
d. Gateway Business District -
I 6:00 PM 4. Administrator/Department Head Comments
I 6:30 PM 5. Adjourn
I . The above times may vary depending upon length of issue discussion.
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I ' CITY OF ARDEN HILLS
.
I MEMORANDUM
I DATE: August 17, 1995
I TO: Mayor and City Council
FROM: Brian Fritsinger, Administra@
I
SUBJECT: August 17, 1995, Council Worksession Packet
I
I Al!enda Items
I a. 1996 Budl!et
Staffhas continued to refine the budget based on discussions with the
City Council. Within the packet the Council will find a brief summary
I of issues related to the 1996 proposed budget. Due to the fact the
copy machine broke down, a full detailed budget will not be available
.- until meeting time.
b. Investment Policv
Within the packet the Council will have the current investment policy
I along with a revised policy recommended by the Finance Committee.
c. Water Meter Renlacement
I The Finance Committee has been studying the financial alternatives
for the replacement of municipal water meters. A brief description of
. the various types of meters is included for Council review.
d. Gatewav Business District
I Staff would like to begin some base line discussions on the
development of the Gateway Business District. The memorandum
from Mr. Ringwald outlines some of Staff s thoughts. In addition, I
. expect to briefly review conversations and concept plans by HOM
Oak and Leather.
I 2. Nim-Al!enda Items
a. AUl!ust 15. 1995. Letter to Colleen Daub. responding to her request
to plant boulevard trees.
I b. AUl!ust 16. 1995. Letter to Richard Reillv. responding to his
I- concerns about the EA W informational meeting.
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. c. AUl!Ust 14. 1995_ Letter to Mark Peterson. responding to the
I ongoing erosion problems on Katie Lane.
d. AUl!USt 16. 1995 Memorandum from Paul Kirkwold. informing the
I City of damage to the railroad overpass bridge on Cleveland Avenue.
e. Miscellaneous
I Fred Reed's mother passed away on AuguSt 16, 1995. I will have
more infotmation available about arrangemems or contributions at the
I meeung.
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I -
,
I- July 19, 1995
I
City of Arden Hills
I c/o Terry Post, City Accountant
1450 W. Hwy 96
Arden Hills, MN 55112
I RE: Sensus Technologies/WaterPro Supplies TouchRead System Analysis.
I Thank you for requesting information on the fundamental process and benefits of
the TouchRead System. You're in good company when considering the
I TouchRead system. Many of your neighbors will attest the many benefits of the
Sensus Technologies TouchRead System. They include among the nearly 1500
national accounts: Andover, Apple Valley,- Cottage Grove, Eagan, Eden Prairie,
I Hastings, Inver Grove Heights, Maple Grove, - New Brighton, Richfield,
Shoreview(handhelds only), St. Louis Park, and Stillwater. Those accounts
marked by the ** are communities that have previously entrusted WaterPro
I Supplies Corporation with managing a complete meter changeout program. We
have the ability to install a system-wide TouchRead system in three months with
no interruptions to normal city activities. WaterPro remains the only local
I- company to manage complete meter changeout programs in this state and
beyond!
I What is a Generator Type Meter Svstem?
Currently, your system is comprised of "generator type meters." A generator
I based system is one in which the register on the meter sends low voltage pulses
to a remote collection device mounted on the outside of the building. The pulses
advance the numerical wheels inside the remote device and then are read by
I meter readers through the plastic window on the face of the remote. The
readings are then manually written into meter route books and returned to the
utility office for manual keyboard entry into the computer for billing. This
I technology was introduced in 1964 by Sensus Technologies, Inc;.
Problems inherent in the generator meter are:
I - The system is very mechanical and subject to a high degree of
maintenance.
I -The utility relies on a "secondary" source for its billing information.
The secondary source being the remote device. As the system
weakens with age and weather, the remote reading can and will
I begin to differ from what is actually being counted on the meter
register. The difference without fail benefits the customer.
I- Result: Lost Revenue!
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I- In 1992, Apple Valley Supt. Neal Heuer mailed 10,700 survey cards to all the
water customers in the city. The customers were to return the cards with the
. reading found on the meter itself inside the home. These readings were then
compared to the readings found on the remote devices. There were 3,887 cards
considered to be valid responses and the results calculated were astonishing as
. well as costly. They are:
-The generator type meters that were being installed would fail at
. the same rate as the older meters in the system. In effect the water
dept. was only perpetuating the situation and could not expect a
. solution to this problem by continuing to install generator type
water meters.
. -The data demonstrated that a minimum of 18,151,000 gallons of
unbilled water had been distributed throughout the system!
At today's rates, this is a lot of money!
I "the complete report is available upon request.
Apple Valley is installing only the Sensus Technologies TouchRead meters
. throughout the system. Generator meters are seeing no further development
and will not be incorporated into any future centralized meter reading
technologies such as Phon Read or RadioRead.
.- What is TouchRead?
. TouchRead - A product of Sensus Technologies, inc. that automates the process
of reading utility meters (water, gas, electric) utilizing absolute encoder register
technology connected to a remote mounted sensor. Absolute Encoder
I Technology addressed the problems of the generator based system by
eliminating the generator principle entirely. No longer are pulses being
transmitted to a remote device and counted.
I How it works - Using inductive couplings in the remote sensor and reading gun,
a reading is taken from the register. To read the meter register with a Touchgun
I connected to the handheld data collection device, you would press the trigger on
the reading gun. When the trigger is pressed, power from the handheld device
is sent through the remote touchpad down the wire directly to the meter where
I the encoder register is powered and the actual positions of the wheels of the
register are interrogated and sent back up the wire to the handheld. No
possibility exists where you can get an incorrect reading because the "secondary
. source" has been eliminated. Along with the reading, the register identification is
also transferred back to the handheld thereby eliminating the possibility of ever
posting the wrong reading to the wrong account. The power-up and transfer of
I register data takes less than one second.
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I
I. When using the Sensus Solid State Interrogator SSI (handheld) unit, one must
use the Sensus Technologies Auto Read Software - STARS software. STARS is
I a PC based software that communicates between the SSI and the customer
billing program to upload utility meter reading routes and download the day's
meter reading data. STARS has the configuration capability to interface to either
I a customer's PC based billing program or a customer's main frame billing
program. STARS also has the capability to produce customer selected
management reports. The STARS software has been successfully interfaced to
I your software billing vendor Banyon Data Systems several times in other utilities
in Minnesota.
I TouchRead Benefit Analysis
I -Provides Automated Reading of Meters.
I -Improved Reading Efficiencies/Costs.
-Remote Read Safety Considerations
I -Improved Billing Process
I- -Improved customer service/relations
-Easier Reading Process
. -Simple to use and train personnel
I -Upgradeable to AMR technology - Phon Read-Radio Read
logical migration path.
. -Standardization among neighboring communities that are
using the Sensus Product and possible sharing of reading
and billing costs across city boundaries for increased cost
. savings.
These reasons have proven that the TouchRead System is more accurate,
I reliable, and efficient than any other meter reading system on the market. Right
for today and ready for tomorrow.
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I ~vR.ltt:iA/l
CITY OF ARDEN HILLS
. INVESTMENT POLICY
I. Policy:
I It is the policy of the City of Arden Hills (the City) to invest
funds in a manner which will provide the highest investment
return with the maximum security, while meeting the daily cash
. flow requirements of the City and conforming to all state and
local statutes governing investments of public funds.
. Scone:
This investment policy applies to all financial assets of the
I City. These funds are accounted for in the city's Comprehensive
Annual Financial Report and include:
Funds:
I General Fund
Special Funds
I Debt Service Funds
Enterprise Funds
Obiective:
I The primary objectives, in priority order, of the City's invest-
ment activities shall be:
.- Safety: Safety of principal is the foremost objective of the
investment program. Investments of the City shall be undertaken
. in a manner that seeks to ensure the preservation of capital in
the overall portfolio. To attain this objective, diversification
is required in order that potential losses on individual
securities do not exceed the income generated from the remainder
I of the portfolio.
Liquidity: The city's investment portfolio will remain
I sufficiently liquid to enable the City to meet all operating
requirements which might be reasonably anticipated while still
recognizing the need to maximize yield.
I Return on Investment: The City'S investment portfolio shall be
designed with the objective of obtaining a market rate of return
throughout budgetary and economic cycles, taking into account the
. City's investment risk constraints and the cash flow
characteristics of the portfolio.
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I. The Treasurer shall be responsible for all transactions
undertaken and shall establish a system of controls to be
documented in writing and subject to external auditor review.
, The controls shall be designed to prevent losses from fraud,
I employee error, unanticipated changes in financial markets and
imprudent actions by employees and councilmembers.
I Authorized Financial Dealers and Institutions:
The City of Arden Hills will conduct its investment transactions
I with 1) financial institutions located in the state of Minnesota
that are designated as depositories by the city Council and 2)
only brokers and dealers of government securities that report
I directly to the New York Federal Reserve Bank. The city will
conduct its investment business with the most reputable firms.
At the first Council meeting of each year, the Treasurer shall
I offer to the City council a list of financial dealers and
institutions to be authorized in an appropriate resolution, to
provide investment service.
I Authorized and Suitable Investments:
I The City is empowered to invest only in securities which are
permissible under Minnesota Statute section 475.66. These
securities include the following:
I. - U.S. Treasury Obligations
- Federal Agency Issues
- Repurchase Agreements
I - Reverse Repurchase Agreements
- certificates of Deposit
- State and Local Bonds
- Prime Bankers Acceptances
I - Prime commercial Paper
- Mutual Funds
- Interest Bearing Deposits
I Federal Aaencv Issues:
I Federal agency issues are not directly guaranteed by the U.S.
government. The agencies themselves guarantee the issues.
- Federal Home Loan Banks
I - Government National Mortgage Association (GNMA)
- Federal National Mortgage Association (FNMA)
- Student Loan Mortgage Association (SLMA)
I - Federal Farm Credit
Repurchase Agreements:
I The vendor must be a primary reporting dealer in United States
government securities to the Federal Reserve Bank of New York; or
I- any national or state bank in the United States which is a member
of the Federal Reserve system and whose combined capital and
surplus equals or exceeds $10,000,000.
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1. Diversification:
Assets held in the investment portfolio shall be diversified to
I minimize the risk of loss resulting from over-concentration of
assets in a specific maturity (maturities shall be staggered in a
way that avoids undue concentration of assets in a specific
. maturity sector), a specific issuer or a specific class of
securities. With the exception of U.S. Treasury securities and
authorized mutual funds, no more than 50% of the city's total
investment portfolio will be invested in a single security or
I with a single financial institution. Single transactions in
excess of $1 million require prior approval of the City Council.
I Maximum Maturities:
To the extent possible, the City will attempt to match its
investments with anticipated cash flow requirements. Unless
I matched to a specific cash flow, the City will not directly
invest in securities maturing more than five years from the date
of purchase. However, the City may collateralize its repurchase
. agreements using longer-dated investments not to exceed ten years
to maturity.
I Reserve funds may be invested in securities with maturities in
excess of ten years if the maturity of such investments are made
to coincide with the expected use of the funds.
I- At any point, no more than 50% of the portfolio will be invested
in maturities greater than three years.
I Internal Control:
The City shall continue its annual process of independent review
I by an external auditor. This review will provide internal
control by assuring compliance with policies and procedures.
Internal control is the city's responsibility and such internal
control procedures will be established and maintained throughout
. the year.
Performance Standards:
I The investment portfolio will be designed to obtain a market
average rate of return during budgetary and economic cycles,
taking into account the City's investment risk constraints and
I cash flow needs.
Reportinq:
I The investment reporting function shall include requirements
for: budgetary reporting, interim reporting, internal reporting
I and annual reporting.
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I. CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
I RESOLUTION NO. 91- 29
RESOLUTION ADOPTING CITY INVESTMENT POLICY
I
I WHEREAS, it has been determined that it would be beneficial to the
City of Arden Hills to have an Investment Policy on record; and
I WHEREAS, the City Council has reviewed several proposed draft
versions of an Investment Policy; and
WHEREAS, several consultants have made recommendations as to the
I contents of the Investment Policy; and
WHEREAS, the Arden Hills City Council has reviewed the final draft
I on March 25, 1991.
NOW THEREFORE BE IT RESOLVED that the Investment Policy attached
I hereto is adop~ed and approved by the Arden Hills City Council this
8th day of April, 1991-
I-
I CITY COrL
CITY OF EN HILLS
By ~M !VA---
I
Thom s R. Sather, Mayor
I ATTEST:
I ~~ 7( A-2-1{}&l
Gary R. erger
I City Administrator
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.. CITY OF ARDEN HILLS DRAFT
INVESTMENT POLICY
. Policv:
. It is the policy of the City of Arden Hills (the City) to invest funds in a manner which will
provide the highest investment return consistent with the maximum security, while
. meeting the daily cash flow requirements of the City and conforming to all state and local
statutes governing investments of public funds.
. Scope:
This investment policy applies to all fmancial assets of the City. These funds are
. accounted for in the City's Annual Financial Report and include: r.
Funds:
. General Fund
Special Revenue Funds
. Debt Service Funds
Capital Projects Funds
.- Enterprise Funds
Objective:
. The primary objectives, in priority order, of the City's investment activities shall be:
. Safety: Safety of principal is the foremost objective of the investment program.
Investments of the City shall be undertaken in a manner that seeks to ensure the
preservation of capital in the overall portfolio.
. Liquidity: The City's investment portfolio will remain sufficiently liquid to enable the
City to meet all operating requirements which might be reasonably anticipated while still
. remaining cognizant of yield.
Return on Investment: The City's investment portfolio shall be designed with the objective
. of obtaining a market rate of return throughout budgetary and economic cycles, taking into
account the City's investment risk constraints and the cash flow characteristics of the
portfolio. Through investment laddering techniques, the portfolio shall attempt to
. outperform the benchmark two year Treasury Note rate.
.
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I. Risks and Prudence:
I This policy recognizes that risk is inherent in the investment world. Investment risks can
result from issuer defaults or market price changes. The Minnesota Statutes governing
I permissible investments is designed to control risk to some degree. The Treasurer is
expected to display prudence in the selection of securities, as a way to minimize default
risk. No individual transaction shall be undertaken which jeopardizes the total capital
I position of the overall portfolio. In the event of a default by a specific issuer, the Treasurer
shall review, and if appropriate, proceed to liquidate securities having comparable credit
risks.
I Investment officers acting in accordance with written procedures, the investment policy,
and appropriate state regulations shall be relieved of personal responsibility for individual
I credit risk or market price changes, provided that reasonable action is taken to control t .
adverse developments and all reporting requirements as stated herein are complied with.
I Ethics and Conflict of Interest:
I Officers and employees involved in the investment process, or in reviewing same, shall
refrain from personal activity that could conflict with proper execution of the investment
program, or which could impair their ability to make impartial investment decisions.
I- Employees, investment officials, City Council and members of the Finance Committee
shall disclose to the City Council any material financial interest in brokerage firms or other
financial institutions that conduct business with the City, and they shall further disclose
I any large personal financial/investment positions that could be related to the performance
of the City's portfolio. Employees and officers shall subordinate their personal investment
transactions to those of the City, particularly with regard to the time of purchases and
I sales.
Delel:ation of Authoritv:
I Authority to manage the City's investment program is derived from M.S. 412.141.
(Treasurer's Duties) and M.S. 471.56 (Municipal Funds).
I Management responsibility for the investment program is hereby delegated to the
I Treasurer who shall, on behalf of the City Council, establish written procedures for the
operation of the investment program consistent with this investment policy. In the absence
of the Treasurer, the City staff so designated in the procedure shall exercise the same
I authority, with the exception of extending maturities. No person may engage ill. an
investment transaction except as provided under the terms of this policy and the
procedures established by the Treasurer.
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I. Authorized Financial Dealers and Institutions:
I The City of Arden Hills will conduct its investment transactions with I) financial
institutions located in the State of Minnesota that are designated as depositories by the
I City Council and 2) only brokers and dealers of government securities that report directly
to the New York Federal Reserve Bank. The City will conduct its investment business
with the most reputable firms.
I At the first Council meeting of each year, the Treasurer shall offer to the City Council a
list of financial dealers and institutions to be authorized in an appropriate resolution, to
I provide investment service.
Authorized and Suitable Investments:
I r.
The City is empowered to invest only in securities which are permissible under Minnesota
Statute Section 475.66. These securities include Federal Debt, Mutual Funds, State and
I Local Debt Banker's Acceptances, Commercial Paper, Guaranteed Investment Contracts,
Mortgage Blocked Securities and Repurchase and Reverse Repurchase Agreements.
However, the intent of this policy, with the sole exception of permissible securities held in
I money market funds, is to limit the City's investments to Federal Debt obligations.
I- Federal Debt:
Government bonds, notes, bills, mortgages, and other securities, which are direct
I obligations or are guaranteed or insured issues of the United States, its agencies, its
instrumentalities, or organizations created by an Act of Congress, excluding mortgage
backed securities defmed as high risk as defined by MN Statute 475.66 Subd. 5.
I Diversification:
I Assets held in the investment portfolio shall be diversified to minimize the risk ofloss
resulting from over-concentration of assets in a specific maturity (maturities shall be
staggered in a way that avoids undue concentration of assets in a specific maturity sector),
I a specific issuer or a specific class of securities. Single transactions in the excess of $1
million require prior approval of the City Council. Investment target goals by security
category will be [5% in cash or cash equivalents 65% of fixed rate instruments and 20% in
I zero coupon instruments.
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I. Maximum Maturities:
I To the extent possible, the City will attempt to match its investments with anticipated cash
flow requirements. Unless matched to a specific cash flow, the City will not directly invest
I in securities maturing more than five years from the date of purchase.
At any point, no more than 50% of the portfolio will be invested in maturities greater than
I three years.
Internal Control:
I The City shall continue its annual process ofindependent review by an external auditor.
I This review will provide internal control by assuring compliance with policies and
procedures. Internal control is the City's responsibility and such internal control r
procedures will be established and maintained throughout the year.
I Performance Standards:
I The investment portfolio will be designed to obtain a market average rate of return during
budgetary and economic cycles, taking into account the City's investment risk constraints
and cash flow needs.
I- Re\)ortinl::
I The investment reporting function shall include requirements for: budgetary reporting,
interim reporting, internal reporting and annual reporting.
I Budgetary Reporting:
As part of the annual budget, interest income shall be estimated for all funds based on a
I cash flow forecast. This forecast shall take into account the historical pattern of inflows
and outflows of cash and any other pertinent factors affecting cash flow. The budget
I document shall explicitly state the assumptions of the cash flow forecast and the assumed
interest rate for the entire investment portfolio.
I Interim Renortin!!:
The investment portfolio of the City shall be provided to the Council along with the
I Budget versus Actual reports monthly. The portfolio shall be sequenced by maturity date
and shall state the type of investment, cost, rate and yield percentages and shall indicate an
annualized rate of return based on the daily interest strategy or anticipated variances from
I the investment income budgeted.
I- 4
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I. Internal Rel1omnl!
I The Ciiy Accountant will develop and maintain procedures thar will ensure the investment
porttolio is maintained on the City's computer system on a daily basis and that this
I information is available to both management and the City Council at any time.
Annual Renomnt::
I Within 90 days of the end of the fiscal year, the Treasurer shall submit a wrinen
comprehensive annual report on the investment program and investment activity. 11ris
I report shall summarize the investment strategies, describe the porttolio in terms of
securities, marurities., risk characteristics and other fearures. 11ris report shall explain the
total investment return and compare the return with budgetary expectations. 1bis report
I shall contain a detailed comparison of total rate of return with other benchmarks. r.
Benchmarks for comparison may include: the Minnesota Municipal Money Market Fund.
I treasury bill rates thar are indicative of a strictly passive investment strategy or any other
index that may be deemed appropriate. And finally, the report should contain a discussion
of the outlook for interest rates and the economic trend for the upcoming year, investment
I strategies to be implemented and budgetary expectations for investment income.
Investtnent Policy Ado\)tion:
I- The City's investment policy shall.be adopted by a resolution of the City Council. The
policy shall be reviewed on an annual basis by both the City Council and the Treasurer and
I prior to becoming effective, any modifications made thereto must be approved by the City
Council.
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I- CITY OF ARDEN HilLS C{)~
MEMORANDUM '\'^Xc;,:
I ~
DATE:
August 17, 1995 bVoJ.-~
I
TO: Mayor and City Council
I FROM: Kevin Ringwald, Community Development Director ~
SUBJECT: Gateway Business District Update l"----
I .~
The City Council, at its July 20, 1995 Worksession achieved consensus to discontinue
negotiations with Everest as it pertains to the Development Agreement for the development of the
. Gateway Business District (GBD). The following outline is presented to facilitate preliminary
discussion on the extent of City involvement in the development of the GBD.
I 1. Baseline Site Information
The updating of the infrastructure requirements, particularly the traffic component is of
I critical importance. The pending improvements of Highway 96 and the interchange at
Interstate 35W and Highway 96 should be dovetailed into the GBD planning process. The
identification of environmental constraints, such as; wetlands, floodplain, and shoreland
I- areas should also be identified. Also, the need to update the estimated acquisition,
relocation and demolition costs should be reviewed. Lastly, the inclusion of the
Indykavitz and Vaughn properties into the GBD should be discussed.
I 2. Visioninl!
After a careful review of the development constraints and opportunities have been
I completed, it may be appropriate to review the vision for the GBD. If a modification of
the vision is contemplated, then the involvement of the Planning Commission may be
appropriate if the modification may result in changes to the zoning ordinance.
I ~ DeveloDment Options
J.
The next step may include an analysis of the development options for the GBD, such as;
I the preparation ofa Request For Proposal (RFP), City development of the GBD, allowing
market forces guided by the zoning district standards to develop the GBD, or a
combination of the above.
I 4. Horn Oak and Leather
I Staff has been discussing development options with representatives ofHom Oak and
Leather. Hom Oak and Leather wishes to construct a protype corporate office, retail, and
warehouse facility on the Naegele Property. They have presented staff with a concept
I plan which develops the site, but strives not to preclude other development scenarios from
occurring in the GBD.. Staff will be presenting this concept plan at the W orksession, for
. the City Council's information.
.
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1\ a. o meet retail shopping needs of the swroundiDg community by providiDg a <!islrict that
=0"""""'" . wide rmge of retail goods md services
b. Top business prosperity by creatiDg an attr.active and functiODal retail center
Ii c. To pro an incegnted retail trade center that groups colllplUible retail uses in one or
more multi bul1diDgs. Free Slmding, single-occupallC)' buildiDgs will be
allowed if pi and COIISU1ICteli as part of a 1UIified development that contains a retail
center or is dcvel aher such a retail ceoter is developed
II d. To produce a posiu visual image by eslabtisbing a high standard of design and
development
e. To allow tr:ulSitioual uses will a1low :m orderly phasing out of existing uses and
I development that are not approp in a conlempOrary retail center and a phasiDg in of
uses md development as warnuned market conditions
f. To encourage groupiDg of uses that ulllally supportive and have similar require-
I menlS for vehicular and pedestrian =ess .. ty and exposure
g. To alleviate potential traffic congestion on I streets by the design of the circulation
pattern and arrangement of uses
h. To implement that part of the Arden Hills Co ve Plan known as the Lexington
I A venue Business Area Plan
9. GB Gauway Basine.. Distri&t
I a.. To implement that part of Arden Hills Comprehensive Development Plan known as the
1-694/I-35W Plan
.e b. To promote high quality, unified, large scale development in a manner similar to a
planned 1UIit development
c. To talce full advantage of lhe site' s location as dO'"'.~ted md described in the NE 1-
694/I-35W Plan
I d. To allow only development that will ~ an attr.active environment and a positive image
for this site which is one of lhe most visible in the community and represents the City's
last major development site ,
e. To proteCt the site' s environmental r=:>urces.
I f. To promo'" flexibility in land uses and development standards to achieve the objectives
of the 1-694/I-35W Plan .
g. To allow development that will insure reasonable traffic operation on the intern.al md
. surrounding transportation systems
1 I-I Limiud lndastrial District .
I To allow only those types and intensities of industrial uses that do not detract from the
rroundiDg area .
b. To tain performance standards to keep lbe intensity ofland utilization lower than in
. the geo duslrial District
11.
I To provide an area where intensive light industrial land uses may locate r
a. ,
b. To present the least deleterious t to adjacent, less intensive land uses f
. .
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R_ - - p S S - P , P P -
Rc:scvci1 AAiaWl; I - - - S - - - S S -
I - - - - - p p p p S S -
lRlISta~.F2.St Food - - - S S S - - - - -
(R.emil SakIr &. Sn-v1ce I - - - I - p p P A A A A
ScrtioaStarioa - - - - - S S - - 5 S -
Scbool. ~ EducaU40. S S S S , - - - -
I ~~. Hipa- EducaUoG I D - - - -
L~E.d~ - - - - S S S - - - - - r
Slon-c, Exterior - - - - - - - - SA l
..... I - I 5 P P P - - - -
F.~ - - - - - - p - - - - -
I till"' Disa"ibucioCl LiI:te , P P . P P P P , P P p
~:,"..,s.......~ I - - - - - - - - 5 S - -
S I
tilityT~ioo S S S S S S S S S S 5 !
. VdUc"=. Motorized -
L-siD1f aod ReutaJs i - - - I - 5 5 - - - - -
I _.. - - - - - S S - - - - -
W~.. - - A A A A S P P S r
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, F. DISTRICT REQtJIRL"lENTS*
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...l DISTRICT REQUIREMENTS CHAlU*
I
I I I I I I I I I ....... I """ I 1-t I ,., I.!->'I.E<
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(sF~.o--tlin'll!Un:ill
- I Sioclc faauly I 14,OOCI 1I.coo 11.coo 1I.coo - - - - - - - -
- T~ family [4.0l)] 1.0001 I_ I_ -\ - - - - - - -
Muluole :='1lnl.lv pun - - I 5.4 so 3.6)0 I -
I I I I n ..0>>1
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,- 11. MIni... L9(...v- im 'y
N~cAdcmw u... ".coo 1I.coo tl.ooo 11.coo I3.OCO 13.coo 1'_ - '''C :",000 ".coo
- Miuci u_ ilftljac:I: or \
M~~Ctr. - - - - - - - 'AC :WAC - - -
. . SLnllcUS4Proros=cOl: I ,
?~1!3wlctinc - - - - - - - ZAC 10AC - - -
I !.J. ~ni.II.(.Q(SizsoiJt.l I I r I I
I
Wi~ 1';30
--
. N~OcntiIJ - - - IlXYlJO 1....30 1....30 1....30 IC<Yt3O 1~3O 11~3O 1C<Yt3O
I Si.apcramily ""211 ""30 ""211 - - - - - -
"i_F'.ml... ",,:to lS/l211 lS/l3O lS/l211 - - - - - - - -
l g-=-ht(ft.l I "I "I "I "I "I "I "I "I "I
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-I I !. .F1oM' Ans Rade {F..A..R.' I 0.>1 0.>1 0.>1 ~11 ",I I I 0..1 I
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i=''l'I:lQl;'fn .. .. .. .. '" '" '" '" '" " '" '"
L_ ~I
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1 """'''' lO lO lO ,. ,. ,. III III III :n :n
A_ 10 10 101 10 10 10 10/ 10 10 10 10
SidcYadlPtcnor I i , I
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I ~(MWloW ,y::1
I 3CMtlY~Oft.l..ol) urn ,,,I '115 1115 ,.,.. ,.,.. ,.,.. ,y.ol ,y.. ,y.o I
.....,..".. 10 10 10 10 10 10 10 10 10 10 101
Sidot '!Vd Com. 1 ..I .,1 .., .,1 501 501 501 sol lOl "" 101 '"
- 0.-_ I I I
I !....t.I:--.. H:ilb. Wllltll' M~.-
AbI4lil:riJt.idccti.aL IllOl
,~..::: Oiam< I - - - - IllO 100 100 1001 100 100 100
I
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9. pun.c.:SUP
1 M.uJmum o-'.'CmnK Uojl !
DutsJ1'V fI~ Na: A= 1.0 ,~ '.D 11.lI - - - - 11.lI - -
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~ SccJMnl~ G. H.. 1.1.:K~ L g(tbs-tion rot Furm.r bft _.-a. V-7
1 ... 9<< in DO c- 1_ Ulan In 9u.ildinl Heisnt.
..... ~ Scctiou VT. c.l.d
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I. Pro/ribiud Uses. Some land uses are .01 compatible with the suted purpose of this district and
will .01 be allowed. The following uses are prohibited:
I- Residenlial uses, excep' those n:quiRd for safety and security reasons iD reJatiOll CO the
-- principle use.
I- Open sale;, rectal or storage uses or lots.
- Co Voilicular sales, leuse, toIItai or ,.;r.
t d. cl: terminals. freigh' ~ and freight forwarding services.
-
e. rage buildings, yards and terminals. iDcluding but not limited CO fo...... mew.
I agricultural and petroleum prod=; chemicals and similar products.
-- f. or p=ing that g=tes bazatdous waste without a valid bazatdous
I license from the Ramsey Cou.ey Public Health Departmen' or other
having jurisdiction.
-
5. Distri.t Rtquinmtrus: (Th .ct requirements in Section V.F. for the I-Flex District will
I apply). To furtber 3CCOlOplish purpose of the I-Flex District, developers = encoW2ged
to plan their si... in the spiri' a e purpose and intent of the Planned Unit Developmen,
- provision in s.ction V.L. A' the of submictal for the special use permi' and sile plan review.
t the applic:aa, sball identify modificatio co the standard ZJJaing requirements otbezwise applicable
to the sile and the reasons wby the cations would be in the public inlereSt and would be
~- consi.su:nt wnil the purpose of the district:
I- 6. Buildbtg &uritJrs, S".u haJllns IUUi Siu p71UI1tl. Accomplishing the suted pmpose of
the I-Flex District requires particular co= ~ design of buildings, site f= (such as
.-
12n';~ping, lighting, and signage) and sile ~ The ammgement, geomeuy, IIl:lSSing,
I n:weriaJs and colors sball be responsive to existing dings, site f= and site design 011
adjoining si... in the district and silall be consisten, the site design CXlIl1pOII= or the
- Lexington Avenue Business Ana Plan. The City Coun make the fiDaJ de<erminatiOI1 011
I the compatibiliey and coosistency with this provision.
K. SPECIAL REQUIREMENTS FOR THE Gll GATEWAY BUSINESS DISTIUcr.
I l. Proc.durt. The application and the administrative and review procedure esublished in s.ctiOI1
vm Special Use Pennies, and Appendix A. Procedural M3l1ua1. shall be followed for all
1 developmen' that involves new building C<lllSllUCtion. raodification of a building's exterior. or
modification of the sileo This provision is subject co any raodificatiODS or additioDS set fonh in
this Section. The prescribed procedure may be modified by the City to allow planning flexibility
3l1d co enCOUr:1ge cooper:wve dialogue between the applican, and the Ci ty. ,
I i
2. ~j'iJWions of Tums Used Ht"'in.
I "- Gateway Busina: District (GB). A district established specifically to provide a flexible
f=neworlc for the develop..,.,,! or the ..... of the city geo=lly located in the DOnh=
quadran' of the inten:haDge at 1-694 and 1-3SW.
I b. Mix.d Use Project. A segment of the GB District that is controlled by a single developer i
entity. C<lntai.aing more than one type of use. and planned as a single development but
I- may be developed in more than a single stage.
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I. c. Sing", Use Project. A segment of the GB District that is cootrolled by a single developer
entity and containing a single type of use, planned as a single development and
I encompassing Doe or more parcels but may be developed in more than a single stage.
AllDwab/e Uus. Developllletlt within the GB District will include uses that are specified on the
3.
. Land Use Chart, Section V, E. for the GB District and stated pucpose and the following
development criteria:
a. Office uses oa:upying noli... than 2S percent nor more than 50 pereent of a project's
I total floor area.
b. The mix, relationship and intensity of uses and buildings will be compatible and
I complementary both internally and with adjacent uses.
c. Retail Dr service businesses offering goods. mercb.andise or personal services for sale
primaril y to those employed in the GB District will be allowed to oa:upy no more than
I 15 pen:eat of the total floor area of the building in which they are 10000ted.
d. Multi-family residential use is limited to that area adjoining the public area surrounding
. Round Lake and sltall not exceed 15 percent of the total land area in the GB District
exclusive of Parcels 2, 3. 4 and 5 as identified in the NE 1-6941l-35W Plan. Densities
sltall not exceed those allowed in an R -4 Residential District.
. e. Licensed day care facilities will be allowed either in a building containing other uses or
in a free-standing building. Free-;;t.anding day care facilities are not mjuired to meet
I- minimum floor area or minimum lot area mjUirements otherwise required in the GB
District.
f. The use is in the best interest of the City and the GB District. The applicant shall
. demonstrate to the satisbction of the City that the proposed uses. lot sizes, height, use
mix, 10000tion and relatiDDShip with other existing and proposed uses are compatible and
complementary both inlmlally and with adjacent uses. and meet the intent of the City
as expressed in the GB District pucpose and the above criteria for allowable uses.
. 4. Prohibiied Uus. Some land uses are not compatible with the stated pucpose of the GB District.
The following uses are therefore prohibited:
I a. Single-family or two family residences.
b. Open sales, rental or stor.oge lots, including but not limited to cars. buses. crueks,
I moton:ycles, bicycles, recreational vehicles, trailer.;, boats, mobile homes, machinery,
lumber, huilding materials. landscape materials, and similar items.
I c. Vehicular sales, lease, rental or repair, including hue notlimired to the items listed in (b)
above..
d. T lUCk termimls, freight terminals and freight forwarding services.
I e. Building supply stOres and yards.
I f. OulSide storage.
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~~. g. W:=housmg:md wbolesaling exceeding 75 perc:nt of the building in wbich it is located.
~ a. Mini-stOrage f2Cilities.
1. Bull:: stO~ge buildings, yords and termilWs, iDcludmg but not limited to. forest. metal.
~ COO=. agricultural and petroleum pmducls, cbeInica.ls :md similar products.
J. Manub.c:nuing tba1 ~ outdoor SlOr.Ige of bulk. r.aw or finished materials used in
or resulting iinm the manuCll:mring proczss.
~ k. Manufacturing or processmg tba1 genentes ba=dous WllSle wieho", a valid H=rdous
W""" Gen=uor's license from the Ramsey County Public: He:tleh Dep:u-tmetlt.
~ I. Uses that the City may determine are iDcomplIlible wieh ilS objectives or WIth develop-
ment .. it =y occur, thereby imposing or ost:Iblishiag Dew or 11I1i0reseen standards.
- 5. [)evewp=J1J SUlruillrris.
,.
-I a. Minimum. project and lor su.e..
(1) Except.. otherwise specific:dly set forth in this Section. a IDixod use project
..
- within a GO District shall cootain a minimum of 20 acres. The proposed land
uses in such a project and their mix. intensity :md MilUionsbip =y require
varying lot sius within sa.id project, lIDIle of wbich 10lS si3:dl be less ehan five
~ (5) = in siz: except .. oeherwise pe<minod h....m..
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(2) Lou oness than five (5) aces within a wed use project =y be pemlitted only
-,. when the applic:ulC !wi clemonsa3ted ..,;.;,.....tily tbac
1 (a) The lot will be the site of a ..... th:at will be compatlole with and will
complement :md enb= existing and pJ:mned businesses.
J (b) The prima.ry business of the proposed complement:lry use will serve
business ac%ivities within the GO District.
I (3) Single use projects shall contain . -m~"~Tntl", ana of 10 .acres..
(4) Interior lot lines within a IDixed or single use project =y be 100000ted to allow
,.
individual ownership of specific buildiap. To allow maximum development
1 c=tivity and flexibility, regulations such as side and rear yatd building and
p:uicing setbacks. F.A.R.. numberofpulcing "1'=, pett:ellt oflandsc:lpe area,
."'., may be modified for individual pon:els and uu.erior lot lines. However,
the ~atiODS for these = ileGlS must be _ for the total !DUod use or ,
I ,
single use project ..... and exterior project lot lines.
(a) Minimum Building SI= To accomplish the scale of development
I consistent wieh the defiDed purpose of the GB District. the minimum
ground floor""", of a building other than for =idential uses sJWl be
,- 20,000 sq. it. except as 0Ihl:rwise reguhled betein.
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I. (b) Maximum Roor Area Ratios (F.A.R.). The total F.A.R. of a Mixed
I, Use project sbaIl Dot exceed 0.5. In order to achieve the open space
objectives of the GB District, mixed use projects sbaIl conform with the
] following relatiooships, F .A.R., building height, lIIId hndSMpe lot
I
, area..
I
M;.n;n"~m Maximum MiDiuwm Laudscape
Building Height Project Lot Area
I In Stories F.A.R.
I 3 0.5 35%
I 2 0.4 35%
I 1 0.3 35%
I Proj. F.A.R. - F.A. BId.. I + F.A. BId.. BId.. 2 + .uF.A. BId.. n
A
I Where: F.A. - Total Roor Area in Sq= Feet
n = T Olal Number of Buildings
A - Project Area in Square Feet
I
b. Building Height and Serbadc.. To accomplish the intensity lIIId scale of development
I- <:oJISismnt with the defined purpose of the GB District, multi-story buildings will be
OtIcouraged.
(1) Building height will be regulated only as it affects the safety of occupants,
I compatibility with other uses and buildings, and other City lIIld DiStrict
requirements.
(2) The use of stepped building heights is =ut2ge<i to provide visual tr.msition.
This applies to both multi-building complexes and single buildings.
I
(3) The 10C3li0lt of huildings relative to their heights will consider views and
I relatiotlSbip from within the GB District and from public and private areas off
the site.
(4) Minimum building setback requirements are 50 feel from all streets and exterior
I project property lines lIIId 20 from all interior property lines, except that
interior lot line setback requirements may be modified by the city in the project
review process if specific conditiotlS of the project plan justify modification. -
I c. Landscaping. Appropriate lIIId unified ]'~~~'ping is essential to effectively meet the -
defined purpose of the GB District.
I (1) A landscape pian shall be submitted as roqlIired in Appendix A, Procedure
Manual. c
.
I (2) Special landscape enhancement of views from I>Q94 and 1-35W will be required.
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. d. Building Urmors. The ""pearance of buildings is the most import3Dt component in
laQd developm""t. A=mplishiDg the SWl:d pwpose of the GB District ~ui=
particular coacern for building desi gu.
(1) The =gemen!, geo",",ry and lIlaSSiDg of individual buildings shall be
~nsive to the =gement, geome<ry md massing of the wbole of the G1l
District.
(2) Exterior building <=tmeDt (wall surbces) shall be of brick. SIDDe, glass or ""y
combination thereof, except trim and =ries may be metal.
~ (3) Materials and ""lors selected for any individual building sball be compatible with
o<her buildings in the GB District.
(4) All service co=ce areas, mecilanical equipm""t aud trash handliDg devices
~ sball be screen..:f from adjacent building and off-site visibility.
(5) A 'campus' plan =gement IS hereby eacouraged aud a 'signature' building
- is ""nsidered desinble.
.~
e. Paricing. Parking requimuents contained in Section VI.?' shall apply. However, these
requirements may be adjusted by the City in the project review process if <he changes
~. will more effectively =mplislt the SWl:d purpose at the GB District.
Surface parl:ing sball maintain a So-foo< 1'"""",1'" setback from all public streets and a
2C foot landscaped area from exterior project property lines except for = drives <hat
~ may cross the setback ......
f. TrajJic Impact Study. The City bas determined that the tr.tffic capacity of the intl:rcbange
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~ at I-35W md Sw. Highway 96 willimpose limitatioas on tr.tiIic geaer.ued within the G1l
District. In order to maintain the functioaal capacity of the area road system. both
intemal and external tr.tffic and parl:ing plms and tr.tffic generation StUdies l""l-ed by
- regiStered tnffic engineers will be ~ for all project within the GB District.
,
g. Signs. Sig:as will be regulated by the Arden Hills Sign Qrdimmce aud the Table for
- Commer<:ial aud Industrial Sig:as, subject to auy modifications or additions contained
~ herein. To promote the purpose of the GB Distria:
(1) A sign piau shall be submitted in COl1l1ection with the site plan or PUD Master
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J PI"" that sbows the location. type. size aud design of the individual signs.
(2) Deviation from the standard regulations shall be allowed oaly after <he applicant
demonstra1CS. and the City concurs, that the deviatioa is .......tial to farther <he
I purpose of the District.
- b.. Ugiuing. Exterior ligbting sball be provided for the safety aud convenience of occupants
I and visitors.
(1) The soun:e of ilIumiuatioa sball be booded, coocealed or conuoUed in a m:umer
- sc as aot to be visible from adjoining lots, streets or b.i gbways or residential
J. areas east aud scum at Round l.1ke.
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I. (2) Accent Ugilting of buildings and si.... _y be permitted by die City. - [
I (3) A lighting plan slLaII be submitted that shows 100000ion. type of ilIumiDarion and [
I desi gn.
,
I 1. Pedestrian CiTClimUm.. All development widtin the District slLaII insIalI pedestrian
improvements in """"rdance with the NE I-094II-35W Plan awroved by the City. Olller [
I pedestrian sidewalks and lI2ils IDllY be required by the City.
[
,I J. Drainage. Wet/muis and Flood Plain. A water management plan must be submitted for L
oach project in the GB District.. The plan lIIUSl be :q>ptoved by the Rice CreeIc
! Warershed District, other agencies as requiIed and by the City EDgineer.
I
(1) On-sire ponding is encouT2ged as a visual and functional amenity. [
. (2) Two or more projects =y coordinate their water """"'g=enl plans for their
mutual benefit. [
k. UrWry Lines. Provision for underground utility lines shaU be required in aU development
I widtin the GB District.
L. PLANNED UNIT DEVELOPMENT OVERLAY DISTRICT (POD DISTRICT).
I l. General Purpose. The 'POD' District promo.... the development of land in a unified manner by
g the entire development as a single entity and telaxiDg the strict application of standard
.- and subdivision requirements. POD's IDllY be allowed in any district but are required for
Family Dwellings in the R-3 and R4 Districts.
2. AppiiCDh . The PUn District is an overlay %Doing teclmique, whereby the basic underlying
I zoning distric lishes the basic aUowable uses and die genenl standards for development and
the approved P Ian establishes the specific regu!atiODS for development and sbaU govern and
take precedence ov underl~ Zoniug District regulations. If a zoning change is ~
I to accommodate the or gener.aI inreasity of development in the PUD, an :q>plication for a
Zoning District change be made COIICIIlIeIldy with the PUD application and, jf awroved, the
zotting Illap shaU be chao as to the underlying zoning district and designation as a PUD
district.
. 3. Ge nemi ProceduN!.
I a. AppliC3nt meets with City Staff . fy and deternrine PUD requirements and discuss
appliC3nt's proposal.
. b. (Optional) Appli=t desiriDg review of a ed Unit DevelopmeDt has the option of
first applying for Concept Plan Review and proceeding to obtain Master Plan and
Final Plan approval.
I c. AppliC3nt submits POD Master Plan to City.
?
d. Planning Commission conducts public hearing(s) on PUD r Plan and recommends
I action to the City Council.
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I. CITV OF ARDEN HILLS
1450 WEST HIGHWAY 96
I ARDEN HILLS, MN 55112-5794
I August 16, 1995
I Ms. Colleen Daub
1158 Tiller Lane
I Arden Hills, MN 55112
Re: August 7, 1995, Letter
I
Dear Ms. Daub:
I I am in receipt of your letter dated August 17, 1995, which addresses the planting of
boulevard trees. I have also forwarded a copy of your letter to the City Council.
I The City Council has directed the Park and Recreation Committee to review the City
I- policy on boulevard trees. The City presently does not budget for, nor has it in the past,
planted boulevard trees in residential areas.
If you have further questions about this request you may wish to talk to Cindy Walsh,
I Park and Recreation Director. She could keep you updated on the Committee review
process. The next meeting of this Committee is August 29, 1995.
I Sincerely,
:f::f:l
I
I City Administrator
BF /sae
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I PHONE: 16121 633-5676 . FAX 16121 633-7839
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I. CITY OF ARDEN HILLS
1450 WEST HIGHWAY 96
I ARDEN HILLS, MN 55112-5794
I August 16, 1995
I Mr. Richard Reilly
1759 Venus Avenue
I Arden Hills, MN 55112
I Re: August 12, 1995 Letter
Dear Mr. Reilly:
I In am in receipt of your letter dated August 12,1995, addressing your concerns about
the August 17, EA W Meeting. I would like to briefly respond to your concerns about
I the meeting time.
I- The meeting to be held on August 17, 1995, is not required by any State or Local
Regulations. The idea behind this meeting was to make some time available to answer
any questions from residents about the EA W comment period process. The meeting is
not a Public Hearing nor is it a meeting where a presentation will be made on the results
I of the EA W or the proposed project. It was simply an attempt to schedule some
additional time to respond to questions about the EA W process. All meetings, where
I final action by the City Councilor Planning Commission is required on the proposed
project or EA W, will be held in a public forum during typical evening meeting hours.
I Should you wish to discuss the EA W procedures with our Staff and are unable to attend
the August 17, meeting, I would suggest contacting Kevin Ringwald or myself. We can
try to answer your questions by phone or if more appropriate schedule a time that would
I be more convenient to accomodate your schedule.
Sincerely,
I
I Brian Fritsinger
City Administrator
I BF/sae
I.
I PHONE: (6121 633-5676 . FAX (612] 633-7839
I
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I 1759 Venus Avenue
st. Paul, MN 55112
I August 12, 1995
Mr. Brian Fritsinger
City Administrator
I City of Arden Hills ~i.Jb 1 J IQu::
1450 West Highway 96 .,-,~....
Arden Hills, MN 55112
I Dear Mr. Fritsinger:
I So, the purpose of the August 17 meeting is "to facilitate public
involvement in the comment period for the EAW." Instead of
holding the meeting at such a convenient time when anyone worth
his salt is at work, you might better have held it from 3:00 to
I 4:30 AM, when everyone is asleep.
My work frequently takes me to Washington where this sort of
I chicanery is routine but I never thought I'd see it in my home
community. One thing Washington has taught me is to NEVER MIND
WHAT THEY SAY, WATCH WHAT THEY DO.
I- Incidentally, we've lived at this address for 37 years and we own
one of the two last vacant lots in the Shorewood Hills No. 2
area. I've got a pretty good idea of the answer I'd get if I
I sought a zoning variance to put a townhouse on my lot. Why not
be consistent and give Mr. Ogren the same answer?
I Yours truly,
.cZd~ j7: ,
I Richard J. Reil~
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I. CITY OF ARDEN HILLS
1450 WEST HIGHWAY 96
I ARDEN HILLS, MN 55112-5794.
August 14, 1995
I
Mark Peterson/Accord Home Builders
1273 Buches Avenue
I Shoreview, MN 55126
Re: Erosion Control and Site Drainage at 330B Katie Lane
I Dear Mr. Peterson:
Upon my inspections on 8/11/95 and 8/14/95 of 3308 Katie Lane. It was noted
I that neither the "Silt Fence" has not been properly installed as directed and
the erosion of sand continues onto the public walking path.
I As two (2) correction notices and numerous telephone calls have been made to
you about this prblem: with no apparant correction. I am issuing a court
citation to you for the violations of State Statutes and City ordinances.
I You will have to appear in court for these violation, however: correcting
the violations prior to your court appearance could minimize any fines or
l- ather measures the court may wish to impose.
If I can answer any further questions on this matter please call me at the
city offices at 633-5676.
I Sincerely,
I g-J~
David W. Kriesel
Building Official/Code Enforcement Officer
I cc: Kevin Ringwald, Community Planning Coordinator
I
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I -
I PHONE: (612] 633-5676 . FAX 16121 633-7839
I AUG 16 '95 13:43 P.2
I.
I INTEROFFICE MEMORANDUM
Date: 16-Aug-1995 01:32pm CST
From: Kris Longhenry
I LONGHENRY
Dept:: Public Works
Tel No: 266-2600
I TO: B~enda C. Thomas ( THOMAS_B )
TO: D1Ck Wedell ( WEDELL )
TO: Terry Schutt en ( SCHUTTEN )
I CC: Daniel G. Schacht ( SCHACHT )
Subject: Cleveland Avenue Bridge
I From Paul Kirkwold:
I Last night, a fire damaged the Timber bridge on Cleveland Avenue,
over the railroad tracks. This is the high structure you can see
I from the freeway (I-35W) looking east, just south of the County
Road E2 interchange.
Our initial thought was that the fire was set by vandels or a
I . I?arty under the bridge. We are followin'] though with an
1nvestigation by the Fire Chief and the New Br~ghton Police.
We are unsure of the structural damage at this time and have
I closed the bridge to traffic. A detour is provided using New
Brighton Road. Should the damage be severe enough to require
repair, we will weigh the repair cost with the life remaining on
the structure. The department has in it's plans to replace it
I next year. A contract for consulting services, to do the design
work, is scheduled for County Board consideration on August 22.
I I'll keep you posted on changes as they occur.
I cc: Brian Fitsinger, City of Arden Hills
Les Proper, City of New Brighton
I
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I. CITY OF ARDEN HILLS, MINNESOTA
I COUNCIL WORKSESSION MINUTES
THURSDAY, AUGUST 17, 1995, 4:30 PM
I Call to OrderlRoll Call
I Pursuant to due call and notice thereof, Mayor Probst called to order the City Council
Worksession at 4:35 PM. Present: Councilmembers Paul Malone, Dale Hicks; City
I Administrator, Brian Fritsinger; City Accountant, Terry Post; Park/Recreation
Supervisor, Cindy Walsh; Public Works Superintendent, Dwayne Stafford;
Administrative Assistant, Shirley Evenson.
I Councilmembers Susan Keim and Beverly Aplikowski were absent.
I Adopt Agenda
Motion: Mayor Dennis Probst moved and seconded by Councilmember Hicks
I to adopt the August 17, 1995 Worksession agenda as submitted. Motion
carried unanimously (3-0).
I- Agenda Item #3a.
a. 1996 Budget Discussion
I City Administrator, Brian Fritsinger and City Accountant, Terry Post discussed
the 1996 budget. Discussion topics included market valuation, market valuation
appeals, General and Special Revenue Fund, operating departmental budgets and
I capital budget plans.
It was suggested that the revenues generated in the Community Services Fund be
I used within the commmunity for smaller projects that deal more directly with the
residents.
I In 1996, the City newsletter, "Town Crier", will be published on a bi-monthly (six
per year) basis and the quarterly recreation brochure costs will be shown in the
Program Fund in order to better match revenues.
I It was suggested that preliminary approval of the 1995 levy payable in 1996 be
placed on the August 28, 1995, agenda.
I b. Review Investment Policy
I Mr. Post, City Accountant, indicated that the City's past Piper Fund investment
raised issues as it did with a number of other communities. He indicated that
mutual funds are an investment tool the City should not participate in due to risk
I- factors and the inability to "ladder" City investments because of no stated
maturity dates. Mayor Probst indicated that we should not become too restrictive,
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which may prevent us from taking advantage of more investment options.
I c. Water Meter Replacement
The Council unanimously agreed that the replacement of water meters should
I proceed. Mr. Post outlined some of the advantages of such a program. It seemed
the consensus was to go ahead and authorize Staffto prepare a Request For
Proposal (RFP). The residents will most likely be charged for a portion of the
I meter replacement program.
d. Gateway Business District
I Mr. Kevin Ringwald, City Planner, shared plans and specifications regarding the
Horn/Oak proposal of the property that Everest Development had failed to
I develop. After extensive discussion by Council, Mayor Probst suggested that the
piece of property perhaps be tied to the TCAAP Plan with the Liveable
Community Act playing a large part in the final decision.
I Arden Hills and Ramsey County will share the cost of a Traffic Study tied to the
development of the Gateway project.
I e. Miscellaneous
Ie Staff was directed to place on the August 28,1995, Meeting a recommendation
for a Special Council Meeting on September 18, 1995.
MOTION: Mayor Dennis Probst moved and Councilmember Malone seconded to
I adjourn the Worksession. Motion carred unanimously (3-0). The
Worksession adjourned at 8:30 P,M.
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I Dennis Probst, Mayor Brian Fritsinger, City Administrator
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I. CITY OF ARDEN HILLS
MEMORANDUM
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DATE: August 16, 1995
I TO: Brian Fritsinger, City Administrator
I FROM:@:Jrerrance Post, City Accountant
SUBJECT: Revisions to City Investment Policy
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I Backl!round
The City of Arden Hills adopted a formal Investment Policy on April 8, 1991 by Resolution 91-
29. This policy resulted from collaborative efforts of the City Treasurer, the Citizen Finance
I Committee, and the City Administrator.
A major thrust of this new policy was to allow for diversification of investment types as
I permitted by Minnesota Statute. In theory, this diversification would allow for maximization of
yield within the safety parameters of Minnesota Statute permitted investments.
.. Subsequent Experience
Treasury investment decisions have complied with the Investment Policy. However, one
permitted investment category (non-money market mutual funds) has raised questions as to
I appropriateness. This was the one element of the portfolio that was difficult to ladder because of
the lack of a maximum maturity. In addition, the City's recent experience with the Piper
Government Income Portfolio has demonstrated the higher risk/rewards associated with this type
I of investment.
Finance Committee Inl;)ut
I During 1995, the Finance Committee has had discussions regarding reexamining the City's
existing Investment Policy. The discussion themes were to simplify the existing policy, limit
investment alternatives, and generally emphasize safety over yield considerations.
I Draft Revised Policy
A copy of a revised Investment Policy is enclosed for your review. The revision incorporates
I many of the suggestions of the Finance Committee. Specifically, the following changes should
be noted:
I I. Limiting investment options to government and agency issues. This makes the
Investment Policy more restrictive than the scope permitted investments allowed
by Minnesota Statute.
I 2. Eliminating non-money market mutual funds as an investment option.
~ , Specifically excluding mortgage backed securities from the portfolio.
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I. CITY OF ARDEN HILLS DRAFT
INVESTMENT POLICY
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Policv:
I It is the policy of the City of Arden Hills (the City) to invest funds in a manner which will
provide the highest investment return consistent with the maximum security, while
I meeting the daily cash flow requirements of the City and conforming to all state and local
statutes governing investments of public funds.
I Scone:
This investment policy applies to all fmancial assets of the City. These funds are
I accounted for in the City's Annual Financial Report and include: l.
Funds:
I General Fund
I Special Revenue Funds
Debt Service Funds
Capital Projects Funds
I- Enterprise Funds
Obiective:
I The primary objectives, in priority order, of the City's investment activities shall be:
I Safety: Safety of principal is the foremost objective of the investment program.
Investments of the City shall be undertaken in a manner that seeks to ensure the
preservation of capital in the overall portfolio.
I Liquidity: The City's investment portfolio will remain sufficiently liquid to enable the
City to meet all operating requirements which might be reasonably anticipated while still
I remaining cognizant of yield.
Return on Investment: The City's investment portfolio shall be designed with the objective
I of obtaining a market rate of return throughout budgetary and economic cycles, taking into
account the City's investment risk constraints and the cash flow characteristics of the
I portfolio. Through investment laddering techniques, the portfolio shall attempt to
outperform the benchmark two year Treasury Note rate.
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I. Risks and Prudence:
I This policy recognizes that risk is inherent in the investment world. Investment risks can
result from issuer defaults or market price changes. The Minnesota Statutes governing
I permissible investments is designed to control risk to some degree. The Treasurer is
expected to display prudence in the selection of securities, as a way to minimize default
risk. No individual transaction shall be undertaken which jeopardizes the total capital
I position of the overall portfolio. In the event of a default by a specific issuer, the Treasurer
shall review, and if appropriate, proceed to liquidate securities having comparable credit
risks.
I Investment officers acting in accordance with written procedures, the investment policy,
I and appropriate state regulations shall be relieved of personal responsibility for individual
credit risk or market price changes, provided that reasonable action is taken to control r .
adverse developments and all reporting requirements as stated herein are complied with.
I Ethics and Conflict of Interest:
I Officers and employees involved in the investment process, or in reviewing same, shall
refrain from personal activity that could conflict with proper execution of the investment
program, or which could impair their ability to make impartial investment decisions.
I- Employees, investment officials, City Council and members of the Finance Committee.
shall disclose to the City Council any material financial interest in brokerage firms or other
financial institutions that conduct business with the City, and they shall further disclose
I any large personal financial/investment positions that could be related to the performance
of the City's portfolio. Employees and officers shall subordinate their personal investment
transactions to those of the City, particularly with regard to the time of purchases and
I sales.
Dele~ation of Authoritv:
I Authority to manage the City's investment program is derived from M.S. 412.141.
I (Treasurer's Duties) and M.S. 471.56 (Municipal Funds).
Management responsibility for the investment program is hereby delegated to the
I Treasurer who shall, on behalf of the City Council, establish written procedures for the
operation of the investment program consistent with this investment policy. In the absence
of the Treasurer, the City staff so designated in the procedure shall exercise the same
I authority, with the exception of extending maturities. No person may engage in an
investment transaction except as provided under the terms of this policy and the
procedures established by the Treasurer.
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I. Authorized Financial Dealers and Institutions:
I The City of Arden Hills will conduct its investment transactions with I) linancial
institutions located in the State of Minnesota that are designated as depositories by the
I City Council and 2) only brokers and dealers of government securities that report directly
to the New York Federal Reserve Bank. The City will conduct its investment business
with the most reputable lirms.
I At the first Council meeting of each year, the Treasurer shall offer to the City Council a
list of financial dealers and institutions to be authorized in an appropriate resolution, to
I provide investment service.
Authorized and Suitable Investments:
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The Ci ty is empowered to invest only in securities which are permissible under Minnesota
Statute Section 475.66. These securities include Federal Debt, Mutual Funds, State and
I Local Debt Banker's Acceptances, Commercial Paper, Guaranteed Investment Contracts,
Mortgage Blocked Securities and Repurchase and Reverse Repurchase Agreements.
However, the intent of this policy, with the sole exception of permissible securities held in
I money market funds, is to lirnit the City's investments to Federal Debt obligations.
I- Federal Debt:
Government bonds, notes, bills, mortgages, and other securities, which are direct
I obligations or are guaranteed or insured issues of the United States, its agencies, its
instrumentalities, or organizations created by an Act of Congress, excluding mortgage
backed securities defmed as high risk as defined by MN Statute 475.66 Subd. 5.
I Diversification:
I Assets held in the investment portfolio shall be diversilied to minimize the risk ofloss
resulting from over-concentration of assets in a specific maturity (maturities shall be
staggered in a way that avoids undue concentration of assets in a specific maturity sector),
I a specific issuer or a specific class of securities. Single transactions in the excess of $1
million require prior approval of the City Council. Investment target goals by security
category will be 15% in cash or cash equivalents 65% of fixed rate instruments and 20% in
I zero coupon instruments.
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I. Maximum Maturities:
I To the extent possible, the City will attempt to match its investments with anticipated cash
flow requirements. Unless matched to a specific cash flow, the City will not directly invest
I in securities maturing more than five years from the date of purchase.
At any point, no more than 50% of the portfolio will be invested in maturities greater than
I three years.
Internal Control:
I The City shall continue its annual process of independent review by an external auditor.
This review will provide internal control by assuring compliance with policies and
I procedures. Internal control is the City's responsibility and such internal control r.
procedures will be established and maintained throughout the year.
I Performance Standards:
I The investment portfolio will be designed to obtain a market average rate of return during
budgetary and economic cycles, taking into account the City's investment risk constraints
and cash flow needs.
I- Reporting:
I The investment reporting function shall include requirements for: budgetary reporting,
interirn reporting, internal reporting and annual reporting.
I Budgetarv Reporting:
As part of the annual budget, interest income shall be estimated for all funds based on a
I cash flow forecast. This forecast shall take into account the historical pattern of inflows
and outflows of cash and any other pertinent factors affecting cash flow. The budget
document shall explicitly state the assumptions of the cash flow forecast and the assumed
I interest rate for the entire investment portfolio.
I Interim Reporting:
The investment portfolio of the City shall be provided to the Council along with the
I Budget versus Actual reports monthly. The portfolio shall be sequenced by maturity date
and shall state the type of investment, cost, rate and yield percentages and shall indicate an
annualized rate of return based on the daily interest strategy or anticipated variances from
I the investment income budgeted.
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I. Internal Re1)omnl!
I The City Acco untant will develop and maintain procedures that will ensure the investtnent
portfolio is maintained on the City's computer system on a daily basis and that this
I mformation is available [0 both management and the City Council at any time.
'\nnual Re1)ortioll':
I Within 90 days of the end of the fiscal year, the Treasurer shall submit a written
comprehensive annual report on the mvesnnent program and investtnent activity. TIlls
I report shall summarize the investtnent strategies. describe the portfolio in t=s of
securities, marurities, risk characteristics and other features. TIlls report shall explain the
total invesnnent return and compare the return with budgetary expectations. TIlls report
I shall contain a detailed comparison of total rate of return with other benchmarks. r
Benchmarks for comparison may include; the Minnesota Municipal Money Market Fund.
I treasury bill rates that are indicative of a strictly passive investment strategy or any other
index that may be deemed appropriate. And finally, the report should contain a discussion
of the outlook for interest rates and the economic trend for the upcoming year, investtnent
I strategies to be implemented and budgetary expectations for investment income.
Investment Policv Adootion:
I. The City's investment policy shall.be adopted by a resolution of the City Council. The
policy shall be reviewed on an annual basis by both the City Council and the Treasurer and
I prior to becoming effective, any modifications made thereto must be approved by the City
Council.
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