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HomeMy WebLinkAboutCCP 08-28-1995 - I. AGENDA I ARDEN HILLS CITY COUNCIL MEETING NEW BRIGHTON COUNCIL CHAMBERS I MONDAY, AUGUST 28, 1995, 7:30 PM 7:30 PM 1. Call to order/roll call I 7:30 PM 2. Agenda Adoption . 7:35 PM , Approval of Minutes .J. a. August 14, 1995, Regular Council Meeting b. August 17, 1995, Council Worksession . 7:40 PM 4. Consent Calendar . a. Water Meter Replacement Request for Proposal b. Resolution 95-60, Investment Policy c. Special Council Meeting . d. Abdo Abdo & Eick e. ClaimslPayroll ._ 7:45PM 5. Public Comments 7:50 PM 6. UnfInished and New Business. . a. Proclamation - Arden Hills Little League b. Resolution 95-62, Health Care Revenue Bonds c. Resolution 95-61, Preliminary 1996 Budget . d. TCAAP Update e. County Road F Stop Sign . 8:50 PM 7. Administrator Comments . 9:00 PM 8. Council Comments 9:15PM 9. Adjourn . The above times may vary depending upon length of issue discussion. . . .- . -----...-- - Sentember Meetiot;!'s October Meetinl!s .1 September 4 - HOLIDAY October 4 - Planning Commission September 6 - Planning Commission October 9 - Council Meeting - 7:30 P,M. . September 11 - Council Meeting - 7:30 P,M. October 18. Human Rights Committee - 7:30 P.M. September 16 - Human Rights Committee - 7:30 P.M. October 18 - Economic Dev. Committee - 8:00 A.M. September 18 - Special Council Meeting - 7:30 PM October 19 - Council Worksession - 4:30 P.M. . September 20 - Economic Develop. Committee-8:oo A.M, October 19 - Public Safety/Works Committee - 7:30 P.M. September 21 - Public Safety/Works Committe.7:30 P.M. October 24 - Park/Rec. Committee - 7:00 P,M. September 21 - Council Worksession - 4:30 P,M. October 26 - Finance Committee - 7:30 P,M. . September 25 - Council Meeting - 7:30 P.M. October 30 - Council Meeting - 7:30 P.M. September 26 - Park & Rec. Committee - 7:00 P,M. September 28 - Finance Comittee - 7: 30 P. M. . . . . -. . . . . . . . -. I - .. , MINUTES CITY OF ARDEN HILLS, MINNESOTA . REGULAR CITY COUNCIL MEETING AUGUST 14, 1995 7:30 P.M. - NEW BRIGHTON CITY HALL . . CALL TO ORDERJROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City . Council meeting at 7:30 p.m. Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, Dale Hicks, I Paul Malone and Susan Keim. Also present were: City Administrator, Brian Fritsinger; City Accountant, Terry Post; . Community Development Director, Kevin Ringwald; City Engineer, Greg Stonehouse; City Attorney Jerry Filla; and Recording Secretary, Ruth McLaurin. . ADOPT AGENDA .- MOTION: Hicks moved and Keim seconded a motion to adopt the agenda for the August 14, 1995 City Council meeting as presented. The motion carried unanimously (5-0). . PUBLIC HEARING-PRESBYTERIAN HOMES HEAL TH CARE REVENUE BOND Mayor Probst opened the Public Hearing at 7:31 p.m. City Administrator Fritsinger verified . publication of the notice in the July 25th edition of the Focus. Mayor Probst briefly explained the procedures of a Public Hearing, he indicated first staff will give . a brief presentation, Council will comment and then the public will have an opportunity to comment and ask questions. . Mayor Probst indicated the Public Hearing is being held in regard to consider the issuance of Health Care Revenue Bonds. . City Administrator Fritsinger indicated the proposed amount of the bond is $2,250,000. The issuance of the Bond would accomplish several things: I 1. Refinance existing outstanding bonds of$619,000. 2. Refinance existing line of credit of approximately $500,000. , Improve cash flow of organization by reducing the existing interest rate on debt from . J. 8.3% and 9% to 6.5%. .. 4, Finance additional site improvements/renovations. . ----- --------- - , .- ARDEN HILLS CITY COUNCIL - AUGUST 14.1995 2 Mr. Fritsinger reiterated that the City is not obligated to pay any of the expenses for the issuance of - the Bond. The Bond is backed only by the revenue of the project, and the City would not be - responsible for any outstanding debts should a future default occur. Mr. Fritsinger noted, if the Council should adopt Resolution 95-56, it is anticipated that a resolution . for final approval will be placed on the August 28, 1995 Council meeting. Mayor Probst invited the public to comment, hearing no comment he closed the Public Hearing at - 7:35 p.m. MOTION: Hicks moved and Aplikowski seconded a motion to adopt Resolution 95-56, Giving I Preliminary Approval to the Issuance of Revenue Bonds. The motion carried unanimously (5-0). . Mayor Probst, noting item number four of the agenda has been published for 8:00 p.m., so the Council would move on the next item of the agenda and return to item four at 8:00 p.m. - APPROVAL OF COUNCIL MINUTES July 20, 1995 Work Session: No corrections -. July 31, 1995 . Corrections: Page 5, the vote for the first motion should be Motion carried. (2-1 with Mayor Probst - opposed). Page 7, paragraph proceeding the motion: strike" ...the reason why the loading bays had been - removed." and replace with" ...how services in loading would be handled with the removal - ofbavs previously shown. Page 9, paragraph one, and also in the last paragraph:"injector" should be "ejector" - Page 9, paragraph third from the bottom: "...60 foot width and without the tree" changed to "...60 foot width. with or without the tree." I Page 9, paragraph second from the bottom: strike the "it was clear" and replace with "that" and add after" ...negotiate a compromise at this meeting.." . .. I I I. 6"EDEN HILLS CITY CO(}N~IL - AUGUST 14, 1995 3 I Page 15, under the TCAAP title, paragraph four: strike the word "still" and also strike the . word "clearly" and replace it with a leader in the process. In the second sentence strike "will" and replace with may. . MOTION: Keirn moved and Aplikowski seconded a motion to approve the minutes of the July 20, 1995 Council Worksession as presented and the July 31, 1995 regular City I Council meeting as corrected. The motion carried unanimously (5-0). CONSENT CALENDAR . A. ClaimslPayroll I B. Jeanne Winiecki Appointment MOTION: Hicks moved and Keirn seconded a motion to approve the Consent Calendar as I presented, and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). .. PUBLIC COMMENTS . Mr. Craig Wilson, 1677 West County Road F, showed the Council the debris left by construction workers and crew along County Road F. He noted some of the debris were articles that are oil products not picked up by trash collectors. He indicated some of this debris is getting buried along . the road under construction and expressed concern. Mr. Wilson indicated he realized this is not the biggest issue going on with the County Road F I construction, but wished to notify the Council of the problem. He did indicated he would dispose of the bag of debris items properly. . Mr. Jim Borg, 1812 Janet Court, stated he had come home from a weekend trip to find his home without power a couple weekends prior and then just the weekend before the meeting, he came home to find a basement full of mud. . Mr. Borg indicated he had spoken with a Councilmember on the issue. He indicated he had been . contacted and told by a construction worker to bill Midwest Asphalt for clean up. Mr. Borg, after investigating further, realized this individual had no authority to authorize a payment by Midwest Asphalt. . Mr. Borg encouraged the Council to withhold payment to the contractor until these issues are .. resolved. . .~ . ARDEN HlLLS CITY COUN<;:IL - AUGUST 14.1995 4 .. . City Administrator Fritsinger asked if Mr. Borg had been contacted by the insurance agent for Midwest Asphalt. Mr. Borg indicated he was contacted by an engineer, who was assessing the . situation and investigating liability issues of the problem. Mr. Jerry Garski, 1795 West County Road F, described the incidents of the previous weekend, . he indicated his basement was filled with raw sewage. Mr. Garski also requested the Council withhold payment to the contractor until these issues are . resolved. He urged the Council to help the residents to gain some leverage in addressing these concerns. Mr. Garski indicated the residents are also concerned regarding any problems in the future, he . requested an engineering study be done for the entire road reconstruction. . Mayor Probst indicated the testimony presented may point to the fault of the contractor, but he is unsure if the Council has the authority to address this issue as of yet. He did note the Council will . be discussing payment to the contractor later in the meeting. He reiterated that the Council has heard the concerns of the residents. Councilmember Hicks indicated it seems as though two to three homes have raw sewage in their .. homes, and it is unreasonable to expect these people to live in these conditions. He suggested the City clean up the homes and deal with reconciling the costs with the contractor directly, instead of . letting the residents resolve the issue with the contractor Mr. Fritsinger indicated staff has not explored that option. I Mayor Probst asked if any comment has been made by the contractor. City Engineer Stonehouse I indicated the contractor has had his agent review the situation, but the contractor has not been involved in any of the clean up. Councilmember Aplikowski indicated the residents she has spoken with, stated they had been told I to arrange for their own clean up and supply the contractor with the bills. Councilmember Aplikowski also agreed the City should help in the clean up of these homes. I Mr. Borg indicated an engineer came to his home, not an agent. He believed this engineer was I reviewing the situation, not to help the residents, but to determine extent ofliability. Mr. Garski indicated he already has had clean up begin on his home, because it was unhealthy for . his family. He also indicated the engineer visited with him, but gave no assistance. .. . I I. ARDEN lilLLS CITY COUNCIL - AUGUST 14, 1995 5 , Ms. Elizabeth Garski, 1795 West County Road F, indicated the problem was caused by the fact I that the sewer was not capped at the end of the work day by the construction crew. She noted the Public Works Superintendent also believed this to be the problem. She noted that she did realize this to be hearsay, but felt this is a clear show of neglect on behalf of the construction crew. I Ms. Garski indicated they were unable to use their air conditioning and the damage was unbelievable. She indicated this to be a continuous comedy of errors regarding the road I reconstruction. Councilmember Hicks noted the Council will be sympathetic. I Ms. Garski believed withholding payment would be the residents only leverage in the issue. He noted he would not want to have to sue the City and the contractor just to resolve this. I Mr. Joe Ricke, 1740 West County Road F, indicated he now has a twelve foot by six foot hole in his foundation. He stated his young family is unable to live there and expressed frustration regarding , the entire incident. He urged the City to continue investigating the situation. ,. Mayor Probst indicated the City will continue to investigate the concerns and will do what they can. He urged the citizens to continue to keep the City informed of any concerns. I Mayor Probst returned to item four on the agenda. PUBLIC HEARING - 1995 STREET MAINTENANCE IMPROVEMENT PROJECT , Mayor Probst opened the Public Hearing at 8 :04 p.m. He noted this is a continuation of the Public Hearing held on July 31, 1995, therefore no additional notification was sent out. I City Engineer Stonehouse briefly reviewed the project and the reason why the Council is at this particular point. He noted the two issues brought up at the last council meeting were the corner lots I and outlots and the rate of assessments regarding both. Mr. Stonehouse indicated, based upon a review of the assessment calculations, the two residential I properties (1179 and 1194) at the westerly intersection were previously included at the corner lot rate using the length of the short plus one third of the long side. The two outlots were not calculated I using this method and the revised total assessment length for the Hunter's Park Homeowner's Association as a result of these revisions would be $3,554.87, a reduction of317,90 feet. , Mr. Stonehouse explained based upon this change the total assessment amount to the association would be reduced to $14,219.48 and the resulting assessment per lot is $209.11. ,. I . ARDEN .fII~LS CITY COUNCIL - AUGUST 14, 1995 6 .- - Mr. Stonehouse noted, with respect to the Homeowner's Association frontage adjacent to the storm water outlots, the assessment was originally determined using the City's current policy for such an - improvement. The City's past and current interpretation of the policy is that the City assesses 50% of the cost of overlay improvements to benefitting property owners. In the case of a typical residential area the assessment is based on assessable front footage. However, such a reduction in - the overall front footage for Benton Way would result in either an increase in the assessment rate for this portion of the project to compensate for the difference in 50% of the assessment cost; or an increase in the overall assessment rate for the entire project, which would cause residents throughout - the City to participate in the improvements to outlot property owned by the Hunter's Park Homeowner's Association. Mr. Gary Getty, 1188 Benton Way, indicated he has issued an appeal in regard to the comer lots. I He noted the residents of Hunter's Park Homeowner's Association, wish only to be treated as any . other resident of Arden Hills. Mr. Frank Pistotnik, 1163 Benton Way, indicated he was slightly confused in regard to the outlots. . He inquired if the outlots were considered with the comer lot formula this would create an imbalance in the 50% contribution that the assessments would bring. Mayor Probst indicated that would be .. correct. Mr. Bob Porter, 1128 Benton Way, inquired as to the 50% project cost and if it is right to spread this entire project cost over to all the homeowners in the Association. Mayor Probst indicated if it - was the decision of the Council to consider the reduction of the 317.9 feet and if this reduction created an imbalance, the additional cost would be borne from general taxes. Mr. Porter indicated the comer lot formula for the outlots would establish the fact that Hunter's Park . Homeowner's Association is unique. The concern of the residents is the problem of setting a precedent for future projects. I Mr. Porter indicated the density of the association is not as large as other developments and should . be also taken into consideration, because the cost is not being spread over as many residents. Mr. Porter thanked the Council for giving the residents an opportunity to speak. . Mayor Probst closed the Public Hearing at 8:20 p.m. Councilmember Malone indicated he would support the Council's decision, but is reluctant to agree . with the proposed reduction. He felt the outlots benefit everyone and he did not feel the comer lot formula to be appropriate in this instance. . Councilmember Malone indicated the density was the developer's choice and is not the City's issue. .. I -.--.- - I I. ARDEN HILLS CITY COUNl;IL - AUGUST 14. 1995 7 I Councilmember Malone indicated the City has looked at this situation by the total amount of benefit divided by the total nwnber of homes in the association. I Councilmember Aplikowski inquired if the reduction was used. how much would this reduce the per I lot assessment. Mr. Stonehouse indicated it would reduce this by approximately $18.00. Councilmember Aplikowski indicated the issue is not the money, but the principle. She indicated I she would feel better by staying with the policy. Mayor Probst indicated he originally was the one to raise the issue of the comer lots, and in , reviewing, Staff has realized the comer lot formula was used on two comer lots, but not on the two outlot comers. He indicated he would be comfortable with looking at the reduction for lack of a better example. I Councilmember Hicks inquired if the formula were used in the original calculations, would this mean a different per foot rate. Mr. Stonehouse indicated this would result in a slightly higher per I foot rate, taking the overall cost of the property into consideration. ,. Mayor Probst noted procedurally, the Council needs to address the issue of the appeals. City Attorney Filla indicated all the appeals are based on the comer lot formula issue and following I City Policy in regards to this calculation. Mr. Filla indicated in regard to precedent, the Council will have flexibility and may wish to evaluate , in future reconstruction projects. Councilmember Malone reiterated the policy is setup as a guideline. He suggested taking the typical , dimensions of a lot in Arden Hills and using this for the calculation of a phantom lot for the outlots, since there is no home on the outlots. I Mayor Probst indicated the Council could choose to reduce the footage by 317.9 or by 200 feet reflecting the calculation of a phantom lot. I Mr.Bob Porter, 1128 Benton Way, indicated the association does not own the outlot, each member owns 1168 of the outlots. He reiterated the residents wish the outlots to be treated as any other comer lot. I Mayor Probst inquired if the Council accepted the appeals, what would the effect be. Mr. Filla I indicated if the appeals were accepted, in principle, the Council would be accepting an adjustment. He did note one of the objections by the Hunter's Park Association was not signed and was, ,. therefore, not accepted. , - ARDEN HILLS CITY COWCIL - AUGUST 14. 1995 8 .- - MOTION: Hicks moved and Malone seconded a motion to deny the objections to the assessment roll presented by: , Robert Porter 1128 Benton Way Frank S. Pistotnik 1163 Benton Way , Robert and Ruth Hopkins 1183 Benton Way Stephen and Elizabeth Forestell 1190 Benton Way Tom and Pegi Harness 1123 Benton Way , Clifford and Bernice Dahlberg 1129 Benton Way Roger Carlson II93 Benton Way I Steve and Jody Parupsky 1127 Benton Way Julia and Timothy Gilsrud 1125 Benton Way James Lym 1187 Benton Way I Terry Maroney 1130 Benton Way Carol Wahi 1133 Benton Way Gary and Jane Getty I 188 Benton Way I Councilmember ApIikowski inquired as to why Council should consider denying the appeals. ., Councilmember Hicks felt the first assessment was appropriate because the corner lot formula was used on the single family corner lots. Motion failed with 2-2-1 vote. (Mayor Probst and Councilmember Keirn opposed and I Councilmember Aplikowski abstained.) MOTION: Keirn moved and Hicks seconded a motion to accept the objections to the assessment - roll presented by: Robert Porter 1128 Benton Way - Frank S. Pistotnik 1163 Benton Way Robert and Ruth Hopkins 1183 Benton Way I Stephen and Elizabeth ForestelI 1190 Benton Way Tom and Pegi Harness 1123 Benton Way Clifford and Bernice Dahlberg 1129 Benton Way , Roger Carlson I 193 Benton Way Steve and Jody Parupsky 1127 Benton Way Julia and Timothy Gilsrud 1125 Benton Way - James Lym 1187 Benton Way Terry Maroney 1130 Benton Way Carol Wahi 1133 Benton Way I Gary and Jane Getty 1188 Benton Way Motion carried 3-2 (Councilmember MaIone and Hicks opposed). ., I I .. bRDEN HILLS CITY COUNCIL - AUGUSI 14, 1995 9 . Mayor Probst indicated there would be two options the Council could review: I) assess comer lot I formula as the outlots exists, or 2) use a phantom lot for the comer lot formula. Councilmember Malone indicated using a phantom comer lot for the outlots, would bring the I assessment to $2 I 6.05 per lot. Councilmember Keirn inquired as to the current size of the comer lots on the other side. Mr. . Stonehouse indicated those lots were 120 feet x 95 feet and 120 feet x 60 feet. Councilmember Malone felt the phantom lot dimensions would to be generous. . MOTION: Malone moved and Hicks seconded a motion to adopt Resolution 95-57, Adopting Final Assessment RoIl, based on front footage of 3,672.77 multiplied by $4.00 . divided by 68 provides a $216.05 assessment per parcel. Mr. Bob Porter, 1128 Benton Way, indicated the outlots are unbuildable and creating a phantom I lot is not fair to the residents. He felt the outlots should be assessed as individual lots as they are platted. .. Mayor Probst indicated the Council would not debate the merits of the motion, the City Council has recognized the special circumstances of the association. He believed the Council has been diligent I in finding a solution. Motion carried unanimously (5-0). I Mayor Probst noting additional visitors once again gave anyone who wished to address the Council an opportunity. Hearing no one, the Mayor moved forward with meeting. I UNFINISHED AND NEW BUSINESS I Plannin~ Case #95-18. Bethel Colle~e Site Plan Review . Community Developer Director Ringwald indicated Bethel CoIlege is requesting site approval for a 138 space parking lot. The site plan also provides for a pedestrian trail from the parking lot to the Edgren, Bodien, and Getch residence haIls. I Mr. Ringwald noted the Special Use Permit for the Bethel College Campus Master Plan was originally issued in 1978 in Planning Case 78-5. The Special Use Permit was amended in 1980 to I allow site plan approval for projects consistent with the Master Plan. .. I I ARDEN HILLS CITY COUNCIL - AUGUST 14. 1995 10 .- . Mr. Ringwald indicated item b. under conditions listed in his Staff memo, has been resolved. He noted recommendation of Staff would be for approval with the conditions a, c, d, and e noted in the . staff report. MOTION: Malone moved and Hicks seconded a motion approving Case 95-18, Bethel College . Site Plan Review with the following conditions: I. Modification of the southeast corner of the parking lot to provide a second . access point, if Bethel College can relocate the "Control Gate" to the intersection of the service drive and Bethel Drive; 2. Approval of the grading plan by Rice Creek Watershed District; . , Provision of written verification that the proposed use (138 stall parking lot) . J. is permitted within the utility easement; and 4. Provision of adequate handicap parking stalls as required by the ADA, prior . to the issuance of the building permit. .. Motion carried unanimously (5-0). Adopt Resolution 95-59. Authorizing the Preparation of Plans and S\)ecifications. . City Engineer Stonehouse reported the City of Arden Hills created a Surface Water Management utility on April 1, 1993. Among the many justifications for this new utility was the means of I funding five significant capital projects identified in the City's long-range Surface Water 509 Plan. At the time of this utility's inception, Council directed staff to complete the 509 capital projects on a regular and systematic basis such that they would be accomplished by 1997. . Mr. Stonehouse indicated Staff recommends that Council consider authorizing a $32,000 1995 . budget deviation that specifically approves the Lake Josephine 509 project in the Surface Water Management utility. Mr. Stonehouse noted Staff also recommends Council consider authorizing the City Engineer to . prepare plans and specifications on this proposed 1995 project (Lake Josephine) and the proposed 1996 project (Karth Lake). This action will support the project work plan and assist in 1996 budget . preparation. Mr. Stonehouse feels it would be cost effective to prepare plans and specifications for both and then . the Council can choose one or both of the projects. .. . . I. ARDEN HILLS CITY COUNCIL - AUGUST 14. 1995 II I Councilmember Malone inquired if there was an outlet in Karth Lake. Mr. Stonehouse indicated . there was not. Councilmember Malone suggested an alternate be added to include some sort of pump station or mechanism for outlet. . MOTION: Malone moved and Hicks seconded a motion to adopt Resolution 95-59, Authorizing The Preparation of Plans and Specifications and also direct the City Engineer to prepare preliminary analysis for a Karth Lake level control mechanism. Motion . carried unanimously (5-0). Midwest Asphalt Pay Estimate Numher One (1) . City Administrator Fritsinger indicated based upon the work completed as of July 31, 1995, the total amount of pay estimate number one is $376,375.65 and it is recommended by MSA consulting . engineers, that retainage in the amount of $37,637.57 be withheld from the Contractor's payment. Councilmember Malone indicated he has no doubt that this reconstruction project is the worst he has I ever encountered. He was unsure how to address the outstanding issues, but he noted the retainage fee may be a fair amount to withhold. He indicated if work continues in the same manner, the City I. use other options. Councilmember Hicks inquired as to the basis for the 10% retainage. Mr. Stonehouse noted the state . allows a 5% retainage and MSA Consulting typically retains up to 10% on early pay estimates until such point that 5% of the entire contract is reached. . Councilmember Hicks indicated the contractor will expect some retainage. Mr. Stonehouse indicated this is correct. I Councilmember Hicks stated he felt work already done should be paid for, but a clear message needs to be sent to the contractor regarding the outstanding issues and the City's displeasure. He indicated the contractor should be told if the outstanding issues are not addressed, the next payment may not I be as generous. Councilmember Aplikowski indicated since 10% is typically withheld, to send a clear message, she I suggested an additional 5% should be added. She felt the contractor has not done right by the residents. . Mayor Probst indicated he originally was inclined to hold the motion over for two weeks, but by the contract the City must pay in a timely manner. He suggested sending a full payment with the noted . retainage, with a message from the City indicating future payments may not be as generous if the outstanding issue are not addressed. He noted once the asphalt is down, the City may hold a stronger .. position. . ------------- - . ARDEN HILLS CITY COUNCIL - AUGUST 14, 1995 12 .- I Mr. Craig Wilson, 1677 West County Road F, commented that he felt an individual should get paid for doing their job. He noted that the residents realize this contractor is not responsible for all . the problems, but there are many subcontractors and outside utility companies that have caused problems. Councilmember Hicks agreed that to hold the line would be prudent and utilize whatever mechanism I is available to address the outstanding issues. City Attorney Filla, in response to comments regarding lawsuits, these comments could also be - forwarded to the contractor, and noted that money would be retained to cover the City's legal costs. . Mayor Probst noted the payment can be sent with a message that if the issues are not resolved the retainage on the next payment would be increased. . MOTION: Hicks moved and Malone seconded a motion to authorize payment to Midwest Asphalt, Inc. in the 3ffiount of$338,738 and direct the City Administrator to send a . letter indicating the Arden Hills City Council expects all open matters and potential concerns to be addressed before payment number two. Motion carried unanimously .. (5-0). TCAAP City Administrator Fritsinger indicated a public informational meeting was held in July. He noted . the next Public Meeting will be August 24, 1995 at the Holiday Inn. Mr. Fritsinger indicated the TCAAP Task Force has presented two plans to the public and will be . presenting a final plan for any comments. He noted once the Task Force has received all comments . and input, they will be presenting this final plan to the City Council. Mr. Fritsinger noted that Congressman Vento's Committee will be meeting two more times in I September and he will be presenting the Arden Hills plan. ADMINISTRATOR COMMENTS - Mr, Fritsinger commented on a fewitems: Boulevard trees: I Mr. Fritsinger indicated he had received a letter requesting the planting of boulevard trees - by the City. He noted he was not familiar with any City policy for the planting of boulevard trees, and was providing this for information to the Council for direction. .. - ---- . I. ARDEN HILLS CITY COUNCIL - AUGUST 14. 1995 13 . Mayor Probst indicated this should go to the P3Ik and Recreation Committee for their review I and recommendation. Ramline AvenuelBethel College: I Mr. Fritsinger noted the Council would find a memorandum from Mr. Ringwald addressing a request to transfer part of Hamline Avenue to Bethel College. No specific action is I required at this time. MNDOT still owns the p3Icel and the City would need to act as a facilitator in this process. . Mayor Probst indicated the City may want to package this request with other issues reg3Iding Bethel College. . Letter from Anita Warner: I Mr. Fritsinger reported he had received a letter from Ms. Warner requesting an investigation of severe drainage problems in the Arden Oaks 3Iea. He reported there is literally a river flowing through the property and from the pictures of the problem, it appe3Is that the I. stormwater runoff may be coming from Pascal Avenue. Mr. Fritsinger indicated Mr. Stonehouse and Mr. Ringwald will be investigating the I situation. COUNCIL COMMENTS I Councilmember Malone expressed disappointment in the sealcoating of Ham line. He thought they would correct the cracks, but it seems they just covered them over without filling them. I Councilmember Aplikowski reported she had received numerous complaints reg3Iding the timing of the Ogren EA W Meeting. Mr. Fritsinger indicated this is not a Public Hearing, but an opportunity I for the public to make any comments, or have staff available for any questions. He noted the public can make comments anytime during the 30 day period. I Councilmember Keirn indicated there is still a problem with the trail on Katy Lane and the issue of the sprinkler washing sand onto the trail. Mr. Fritsinger indicated the property owner has been . notified and no response, so a citation will be issued reg3Iding this issue. Mayor Probst indicated he has been invited to several functions on Wednesday, August 16th, and I any Councilmember wishing to attend some of them was welcome. .. Mayor Probst indicated he would be attending the Minnesota Mayor's Conference in October. I - ------------------ I ARDEN HILLS CITY COUNCIL - AUGUST 14. 1995 14 .. Mayor Probst noted during the week of October 1st through October 7th there is a Cities' Week . slated. He felt this would be a good opportunity to show appreciation for the City's volunteers. He . proposed that an event should be organized so all the Councilmembers could attend. He directed staff to review this and get back to the Council with more information. ADJOURN . MOTION: Malone moved and Hicks seconded a motion to adjourn the meeting at 10:00 p.m. . The motion carried unanimously (5-0). I . Dennis Probst Brian Fritsinger . Mayor City Administrator -. NOTICE OF MEETINGS The next regular Council meeting will be held August 28,1995, at 7:30 p.m., at New Brighton City I Hall. I . I . I . .. I ------ I I. CITY OF ARDEN HILLS, MINNESOTA COUNCIL WORKSESSION MINUTES I THURSDAY, AUGUST 17, 1995, 4:30 PM I Call to OrderlRolI Call I Pursuant to due call and notice thereof, Mayor Probst called to order the City Council Worksession at 4:35 PM. Present: Councilmembers Paul Malone, Dale Hicks; City Administrator, Brian Fritsinger; City Accountant, Terry Post; Park/Recreation I Supervisor, Cindy Walsh; Public Works Superintendent, Dwayne Stafford; Administrative Assistant, Shirley Evenson. I Councilmembers Susan Keirn and Beverly Aplikowski were absent. Adopt Ae-enda I Motion: Mayor Dennis Probst moved and seconded by Councilmember Hicks to adopt the August 17, 1995 W orksession agenda as submitted. Motion I carried unanimously (3-0). .. Agenda Item #3a. a. 1996 Budget Discussion City Administrator, Brian Fritsinger and City Accountant, Terry Post discussed I the 1996 budget. Discussion topics included market valuation, market valuation appeals, General and Special Revenue Fund, operating departmental budgets and capital budget plans. I It was suggested that the revenues generated in the Community Services Fund be used within the commmunity for smaller projects that deal more directly with the I residents. In 1996, the City newsletter, "Town Crier", will be published on a bi-monthly (six I per year) basis and the quarterly recreation brochure costs will be shown in the Program Fund in order to better match revenues. I It was suggested that preliminary approval of the 1995 levy payable in 1996 be placed on the August 28, 1995, agenda. I b. Review Investment Policy Mr. Post, City Accountant, indicated that the City's past Piper Fund investment I raised issues as it did with a number of other communities. He indicated that mutual funds are an investment tool the City should not participate in due to risk factors and the inability to "ladder" City investments because of no stated fI' maturity dates. Mayor Probst indicated that we should not become too restrictive, I - ------ - which may prevent us from taking advantage of more investment options. .- c. Water Meter Replacement I The Council unanimously agreed that the replacement of water meters should proceed. Mr. Post outlined some of the advantages of such a program. It seemed I the consensus was to go ahead and authorize Staff to prepare a Request For Proposal (RFP). The residents will most likely be charged tor a portion of the meter replacement program. I d. Gateway Business District Mr. Kevin Ringwald, City Planner, shared plans and specifications regarding the I Hom/Oak proposal of the property that Everest Development had failed to develop. After extensive discussion by Council, Mayor Probst suggested that the I piece of property perhaps be tied to the TCAAP Plan with the Liveable Community Act playing a large part in the final decision. Arden Hills and Ramsey County will share the cost of a Traffic Study tied to the I development of the Gateway project. e. Miscellaneous I Staff was directed to place on the August 28, 1995, Meeting a recommendation for a Special Council Meeting on September 18, 1995. .. MOTION: Mayor Dennis Probst moved and Councilmember Malone seconded to adjourn the Worksession. Motion carred unanimously (3-0). The I Worksession adjourned at 8:30 P.M. - I Dennis Probst, Mayor Brian Fritsinger, City Administrator I I I I .. I - I I. CITY OF ARDEN HILLS MEMORANDUM I DATE: August 24,1995 I TO: Brian Fritsinger, City Administrator I FROM:@Terrancepost,City Accountant I SUBJECT: RFP for Water Meter Renlacement Proiect Backe'round , The need to replace residential water meters within the City is being driven by the majority of existing water meters being at or near the end of their functional life. The life expectancy of a residential water meter is estimated to be at twenty to twenty-five years. Conservatively, this , would place meters installed before 1975 in a "need to replace immediately"status. The costs to the water utility of not replacing these meters is an inaccurate billing of water consumption by customer. I The Public Works and Safety Committee evaluated this issue from a technical aspect in 1994 and ,. forwarded their recommendations to Council last year. The Finance Committee has also reviewed the proposed project from a funding standpoint. I Project costs are estimated to be in the $300,000 - $350,000 range. In 1995, the Finance Committee recommended that Council consider charging water customers a one-time fee to fund the majority of the conversion costs. I Technology Impacts The current water meter and related generator driven remote reader technology can be I characterized as early 1970's technology. In the past twenty years, touch-read, radio-read and phone-read technologies have been refined and are in general use within the industry. They each have unique cost/benefit relationships that will be explored as part of the RFP process. I Financial Considerations The water utility is expected to have a 12/31/95 cash and investments balance of approximately I $420,000. With operating cash flow requirements and significant capital watermain replacment costs expected in the near future, it does not seem prudent to expect the utility to fund such a project out of current assets. It appears that some level of customer cost participation in the I project is warranted. , The City of Mounds View is currently contemplating a similar water meter replacement project. There may be a possibility of project cost savings if an Arden Hills project could be timed with a ,. Mounds View project. , ---- ------- _n______ - I Recommendation .1 Council should consider directing staff to develop and issue a Request for Proposal (RFP) for a residential water replacement meter project. Response to such a document will allow staff to I better evaluate technology options, project costs, and project funding alternatives before going to the Request for Quotation (RFQ) stage. I I I I I . -. I . . . I . I .1 I . I CITY OF ARDEN IDLLS .- MEMORANDUM DATE: August 24, 1995 . TO: Brian Fritsinger, City Administrator I FROM@rerrance Post, City Treasurer . SUBJECT: Investment PQ!icv MQdifications Council discussed this subject at the August 17, 1995 work session. Among the modifications . being recommended, the following are most significant. 1. Making the InvestmentPolicy more restrictive than current Minnesota Statute allows . with respect to permitted investments. The specific recommendation is to limit investment options to United States government and agency issues. I 2. Expressly excluding non-money market mutual funds and mortgage backed securities from the portfolio. I. Formal Action I Staff recommends that Council consider adopting Resolution No. 95-60, "Resolution Adopting Modified City Investment Policy" under Consent at the August 28, 1995 Council meeting. . I I I I I . . I --..----- ---------- . CITY OF ARDEN HILLS I -. INVESTMENT POLICY Policv: It is the policy of the City of Arden Hills (the City) to invest funds in a manner which will . provide the highest investment return consistent with the maximum security, while meeting the daily cash flow requirements of the City and conforming to all state and local . statutes governing investments of public funds. Scope: . This investment policy applies to all financial assets of the City. These funds are accounted for in the City's Annual Financial Report and include: . Funds: General Fund . Special Revenue Funds . Debt Service Funds Capital Projects Funds Enterprise Funds -. Objective: The primary objectives, in priority order, of the City's investment activities shall be: I Safety: Safety of principal is the foremost objective of the investment program. . Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. Liquidity: The City's investment portfolio will remain sufficiently liquid to enable the I City to meet all operating requirements which might be reasonably anticipated while stilI I remaining cognizant of yield. Return on Investment: The City's investment portfolio shall be designed with the objective I of obtaining a market rate of return throughout budgetary and economic cycles, taking into account the City's investment risk constraints and the cash flow characteristics of the portfolio. Through investment laddering techniques, the portfolio shall attempt to I outperform the benclunark two year Treasury Note rate. I I -. I I I Risks and Prudence: .. This policy recognizes that risk is inherent in the investment world. Investment risks can result from issuer defaults or market price changes. The Minnesota Statutes governing . permissible investments is designed to control risk to some degree. The Treasurer is expected to display prudence in the selection of securities, as a way to minimize default risk. No individual transaction shall be undertaken which jeopardizes the total capital . position of the overall portfolio. In the event of a default by a specific issuer, the Treasurer shall review, and if appropriate, proceed to liquidate securities having comparable credit risks. . Investment officers acting in accordance with written procedures, the investment policy, and appropriate state regulations shall be relieved of personal responsibility for individual . credit risk or market price changes, provided that reasonable action is taken to control adverse developments and all reporting requirements as stated herein are complied with. . Ethics and Conflict ofInterest: Officers and employees involved in the investment process, or in reviewing same, shall . refrain from personal activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. .- Employees, investment officials, City Council and members of the Finance Committee shall disclose to the City COllllCil any material financial interest in brokerage firms or other financial institutions that conduct business with the City, and they shall further disclose . any large personal financial/investment positions that could be related to the performance of the City's portfolio. Employees and officers shall subordinate their personal investment transactions to those of the City, particularly with regard to the time of purchases and . sales. Delegation of Authoritv: . Authority to manage the City's investment program is derived from M.S. 412.141. (Treasurer's Duties) and M.S. 471.56 (Municipal Funds). . Management responsibility for the investment program is hereby delegated to the Treasurer who shall, on behalf of the City Council, establish written procedures for the . operation of the investment program consistent with this investment policy. In the absence of the Treasurer, the City staff so designated in the procedure shall exercise the same . authority, with the exception of extending maturities. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer. . . - 2 . ----------- I Authorized Financial Dealers and Institutions: I -, The City of Arden Hills will conduct its investment transactions with I) fmancial institutions located in the State of Minnesota that are designated as depositories by the City Council and 2) only brokers and dealers of government securities that report directly , to the New York Federal Reserve Banle The City will conduct its investment business with the most reputable firms. At the tirst Council meeting of each year, the Treasurer shall offer to the City Council a , list of financial dealers and institutions to be authorized in an appropriate resolution, to provide investment service. , Authorized and Suitable Investments: The City is empowered to invest only in securities which are permissible under Minnesota , Statute Section 475.66. These securities include Federal Debt, Mutual Funds, State and I Local Debt Banker's Acceptances, Commercial Paper, Guaranteed Investment Contracts, Mortgage Backed Securities and Repurchase and Reverse Repurchase Agreements. However, the intent ofthis policy, with the sole exception of permissible securities held in , money market funds, is to limit the City's investments to Federal Debt obligations. Federal Debt: -. Government bonds, notes, bills, mortgages, and other securities, which are direct obligations or are guaranteed or insured issues of the United States, its agencies, its , instrumentalities, or organizations created by an Act of Congress, excluding mortgage backed securities defined as high risk as defined by MN Statute 475.66 Subd. 5. Diversification: , Assets held in the investment portfolio shall be diversified to minimize the risk ofIoss I resulting from over-concentration of assets in a specific maturity (maturities shall be staggered in a way that avoids undue concentration of assets in a specific maturity sector), I a specific issuer or a specific class of securities. Single transactions in the excess of $ 1 million require prior approval of the City Council. Investment target goals by security category will be 15% in cash or cash equivalents 65% of fixed rate instruments and 20% in I zero coupon instruments. I I , - I j I I . I Maximum Maturitie5: .- To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest . in securities maturing more than five years from the date of purchase. At any point, no more than 50% of the portfolio will be invested in maturities greater than I three years. Internal Control: . The City shall continue its annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and . procedures. Internal control is the City's responsibility and such internal control procedures will be established and maintained throughout the year. I Performance Standards: The investment portfolio will be designed to obtain a market average rate of return during I budgetary and economic cycles, taking into account the City's investment risk constraints and cash flow needs. .- Reporting: I The investment reporting function shall include requirements for: budgetary reporting, interim reporting, internal reporting and annual reporting. I Budgetarv ReDorting: As part of the annual budget, interest income shall be estimated for all funds based on a . cash flow forecast. This forecast shall take into account the historical pattern of inflows and outflows of cash and any other pertinent factors affecting cash flow. The budget document shall explicitly state the assumptions of the cash flow forecast and the assumed I interest rate for the entire investment portfolio. Interim Renorting: . The investment portfolio of the City shall be provided to the Council along with the I Budget versus Actual reports monthly. The portfolio shall lie sequenced by maturity date and shall state the type of investment, cost, rate and yield percentages and shall indicate an annualized rate of return based on the daily interest strategy or anticipated variances from . the investment income budgeted. . - 4 . . . I Internal Reporting -. The City Accountant will develop and maintain procedures that will ensure the investment portfolio is maintained on the City's computer system on a daily basis and that this information is available to both management and the City Council at any time. I Annual Re\)orting: Within 90 days of the end of the fiscal year, the Treasurer shall submit a written I comprehensive annual report on the investment program and investment activity. This . report shall summarize the investment strategies, describe the portfolio in terms of securities, maturities, risk characteristics and other features. This report shall explain the total investment return and compare the return with budgetary expectations. This report . shall contain a detailed comparison of total rate of return with other benchmarks. Benchmarks for comparison may include: the Minnesota Municipal Money Market Fund, treasury bill rates that are indicative of a strictly passive investment strategy or any other . index that may be deemed appropriate. And finally, the report should contain a discussion of the outlook for interest rates and the economic trend for the upcoming year, investment strategies to be implemented and budgetary expectations for investment income. . Investment Policy Adoption: The City's investment policy shall be adopted by a resolution of the City Council. The -. policy shall be reviewed on an annual basis by both the City Council and the Treasurer and prior to becoming effective, any modifications made thereto must be approved by the City . Council. . . . . I . - . 5 . . . I CITY OF ARDEN HILLS RAMSEY COUNTY .- RESOLUTION NO. 95-60 . RESOLUTION ADOPTING MODIFIED CITY INVESTMENT POLICY WHEREAS, it has determined that it would be beneficial to the City of Arden Hills to have an . Investment Policy on record; and WHEREAS, the City Council initially adopted an Investment Policy via Resolution 91-29 on . April 8, 1991; and WHEREAS, the City Treasurer and Citizen Finance Comimee have made recommendations as . to revising the contents of the Investment Policy, and modified policy; and WHEREAS, the Arden Hills City Council has reviewed the modified policy at the August 17, . 1995, Worksession. . NOW, THEREFORE, BE IT RESOLVED that the Modified Investment Policy is hereby approved by the Arden Hills City Council. .- PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 28TH DAY OF AUGUST, 1995. . . DENNIS P. PROBST, MAYOR I -I ATTEST: I BRIAN FRITSINGER, CITY ADMINISTRATOR . . .e . I .. , CITY OF ARDEN HILLS .. MEMORANDUM I I DATE: August 21, 1995 I TO: Brian Fritsinger, City Administrator FROM:@rerrance Post, City Accountant I SUBJECT: External Audit Engagement Letter I The City of Arden Hills has recently received an August 14, 1995 engagement letter from Abdo Abdo & Eick, Certified Public Accountants. The letter outlines the scope of services they I propose for the December 31, 1995 year-end audit examination. The fee they propose for providing these services is $7,995. This proposed fee compares I favorably with the 1994 fee of $7,795 (i.e., a 2.6% fee increase). The preliminary 1996 budget assumed an audit fee of$7,500. The additional $500 required will be assigned in a later budget it iteration equally between the General, Water, and Sanitary Sewer Funds at no overall increase in all-fund expenditures. I Recommendation Council should consider directing staff to execute the audit engagement letter with Abdo Abdo& Eick under consent at the August 28, 1995 City Council meeting. I I I I I I Ie I ------ --------- ------------- - - - ------- ----------- .. . AffX) J . August 14, 1995 CERTIFIED PuBLIC ACCOUNTANTS . AND CoNSULTANTS . Mr. Terry Post, City Accountant . City of Arden Hills 1450 West Highway 96 AUG 16 l{V Arden Hills, MN 55112 .::JvJ . Dear Mr. Post; This letter will confirm our understanding of the services we are to provide for the City of . Arden Hills for the year ended December 31, 1995. We will audit the general purpose . financial statements of the City of Arden Hills as of and for the year ended December 31, 1995. Our audit will be made in accordance with generally accepted auditing standards and .. government auditing standards and will include tests of the accounting records of the City of Arden Hills and other procedures we consider necessary to enable us to express an . unqualified opinion that the financial statements are fairly presented, in all material respects, in conformity with generally accepted accounting principles. If our opinion is other than unqualified. we will fully discuss the reasons with you in advance. . Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and . direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for . responding to this inquiry, At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters. . . . Member of American Institute of Certified Public Accountants Private Companies Practice Section -. ilSEAST HICWRY STREET, SUITE 301 10<1 EASTl'EARLSTREET 1Dr:il NORTHLANO PLA1A . PO. BOX 1166 f'OEIOXHS IIOl'l/ESTIlOTHS11l.EET MANKATO. MINNESOTA '.6002-JI66 OWAlONNA. MINNESOTA 5\OOO.oJ~'i MINNEAPOUS, MINNESOTA S'>Ill .,0111.1\.111; IS07\4\1.Ql36 1611\8l'i--WQ(I FAX (\O71 WJ.91l9 FAX ('i071 4,l-llm FAXI6m;N6.-"'JO . . AIDJ , City of Arden Hills %~ .. August 14, 1995 Page Two l>:mHU' PI "Li,. .-\"",,>.-\,;':< ~"[) C."~lIT\' TO; . . An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the .. number of transactions to be examined and the areas to be tested. Also, we will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. However, because of the concept of reasonable assurance and . because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come . to our attention. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged an auditors. . We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will . advise you about appropriate accounting principles and their application and will assist in the preparation of your fmancial statements, but the responsibility for the financial statements tt remains with you. This responsibility includes the maintenance of adequate records and related internal control structure policies and procedures, the selection and application of accounting principles and the safeguarding of assets. . Our audit is not specifically designed and cannot be relied on to disclose reportable conditions, that is, significant deficiencies in the design or operation of the internal control structure. However, during the audit, if we become aware of such reportable conditions or . ways that we believe management practices can be improved, we will communicate them to you in a separate letter. . Our fees for these services will be based on the actual time spent at our standard hourly rates, including travel and other out-of-pocket costs such as report production, typing, . postage, etc. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Based on our preliminary estimates, the fee will approximate $7,995 for the City. This . estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional . time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional cost. . .e . _____m .. . AffX) City of Arden Hills ~ , J August 14, 1995 Page Three C"i\T;;.jU' Pi '1\[,1(, .-\",' ,r~.... T~ '.~I' C\)":-I'I.T;,\.:_~ . We appreciate the opportunity to be of service to the City and believe this letter accurately . summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign . the enclosed copy and return it to us. Very truly yours, . ABDO, ABDO & EICK Certified Public Accountants . cf!,';/Gi.~ . I Minneapolis Office . This letter correctly sets forth the understanding of the City of Arden Hills. -- . Signature: . Title: I Date: . . . . -. . I ... fi ( CITY OF ARDEN HILLS PAGT:: 1 OF::: ,. ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 08128195 COUNCIL MEETING CLAIMS PAID SINCE LAST COUNCil MEETING (08/14/951 I ClL# a,DAm, VENDOR " , .1 AMOUNT) " COMMENTS, I I 9035 08/11195 , DCA, Inc. FSADenartment 38.35 Medical Reimbursement - PavroJl #16 I 9101 08/14/95 ! Kinko's Coov Centers 756.26 Town Crier PrintinO' Exnense I 9102 08/15/95 E- Z ReC;;Ciin., Inc. 4,284.85 Julv Service I 9103 08/25/95 Public Emnlovees Retirement Assn. 2,281.35 Second AUl!\lst PavroJl I 9104 08/25/95 ICMA Retirement Trust - 457 1,775.06 Second Au""st PaYroll I 9105 08/25/95 State C;';;;tol Credit Union 1.644.83 Second AUl!\lst Pavroll 9106 08/25/95 Int'l Union of Oneratinu Enmneers 175.00 AUl!Ust Pavrolls 9107 08/25/95 Pu blic EmDiovees Ret. Assn. (Insurance 1 72.00 Au""st Pavrolls Seotember Insurance 9108 08/25/95 United Wav of the St. Paul Area 28.00 AUl!\lst Pavro1ls I 9109 08/15/95 Midwest Asphalt, Inc. 338.738.08 , County Road F - Payment #1 (Less 10% Retaina.e - $37.637.57) , I 9110 I 08/18/95 i Midwest Asnhalt, Inc. I 635.45 i Road Materials W /Discount I , , I I Subtotal - Paid Claims 350,429.2311 I .., I Paid Claims From Above - 350.429.23 !i :! Add Unpaid Claims. Page 2 of2 26,815.84 I Total Accounts Payable Claims for Council Approval. 08/28 - 311 245.01 I I I Note: Checks for unpaid claims totaling $138.126.90, were issued on I August 15. 1995 after approval at the August 14,1995 Council Meeting. They were check numbers 9038-9100. This sequence corresponds to unpaid temporary numbers T1 - T63. Check numbers 9036-9037 were used for alignment I I I' cuo.o> I . . ,- CITY OF ARDEN HILLS PAGE..:: ()F~ . ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 08/28(95 COUNCIL MEETING 'f".UNPAID CLAIMS REGISTER: ! TI!MP'#!hClCDATEIVENDOR '" , ,,' AMOUNT!( COMMENTs! " " . TOOl 08/29/95 A & L Superior Sod Comoanv, Inc. 13.50 Repairs on Arden View Drive T002 08/29/95 ' The American Stores, Inc. 32.62 Vehicles #3, #4 and #26 - Convex Mirrors . T003 08/29/95 Mark Anderle 25.00 Refund Summer Plavirround , T004 08/29/95 AT&T Wireless Services 52.05 Current Invoices T005 08/29/95 , Bradlev & Deike, P.A. 1.650.00 Professional Services. July - Everest T006 08/29/95 Bryan Rock Products. Inc. 586.60 A~-Ume. Valentine & Arden Manor . T007 08/29/95 Career Track Seminars 99.00 Seminar. 10/25 Stafford T008 08/29/95 D- Rock Center & Small Enltine 127.64 Concrete. Catch Basin Rcoair Hamline T009 08/29/95 DCA. Inc. 300.00 FSA Administration Fee 3Q95 14.75 Insurance Plan Books - Five . TOW 08/29/95 Brian Fritsio2er 62.67 Reimburse - Audio Tapes & TCAAP Mtgs. TOll 08/29/95 General Office Products Company 665.33 Various Supplies Including 80 Reams ofP"!"'r T012 08/29/95 Harmon Glass Company 24.00 Vehicle #26 Sideview Mirrors . T013 08/29/95 Holidav Inn - Arden Hills 111.93 TCAAP Open House Meeting 08/09 T014 08/29/95 Hydro Suooly Company 575.10 Six 1 112" Meter Heads T015 08/29/95 Inside Soorts 547.04 Three Tennis Nets & Accessories T016 08/29/95 Zigurds Kauls 1.130.00 Basketball Camp - Grades 3 through 6 . 1,125.00 Basketball Camo - Grades 6 through 9 T017 08/29/95 David W. Kriesel, Inc. I 5.550.00 Insc. & Code Enforcement, 07/22 08/18 T018 08/29/95 Lawson Products. Inc. 433.09 Shop Supplies - Parks & P.W. T019 08/29/95 Leal!Ue of Minnesota Cities 141.00, Mini Conference ~likowski . T020 , 08/29/95 David Leiser 370.00 Utlle Dribblers Basketball Camp T021 08/29/95 LTG Power Equipment , 29.04 Chain Saw and Sharpenine: T022 08/29/95 I Jane Lund 13.80 Reimbursement Mileage . T023 08/29/95 Maple Island Group, Inc. 3,933.74 Two 486 PC Computers, Installation and Accessories - Parks and P.W. (Note: These repJace previous units purchased then returned to Best Buy.) . T024 08/29/95 McDonald Battery Comoanv 53.20 Vehicle #45 - Batt~ T025 08/29/95 Mn Department of Natural Resources I 140.00 Bowhunter aass - 28/ S5.00 T026 08/29/95 Minnesota Mutual Life 343.70 September Insurance T027 08/29/95 Mn Recreation & Parks Association 130.00 Minneapolis Loons - 26 Tickets . T028 08/29/95 Northern States Power Company 1.940.45 CUrrent Invoices T029 08/29/95 Luanne Olson 30.00 Refund Safety Camp T030 08/29/95 i One Hour Mota Photo 16.29 FiJm Processin2" Parks&P.W. . T031 08/29/95 Peterson. Fram & Bergman. P.A. 877.00 Legal Fees - July , 1,947.80 Prosecution Fees - July T032 08/29/95 Terrance Post 36.60 Reimburse - Mile!&.e & MGFOA MeetiIlK T033 08/29/95 Ramsev Coun tv 811.70 Unleaded Gas & Diesel Fuel - July , . T034 08/29/95 Rehbein Excavatin~, Inc. 523.00 Amble Road - Ditch Reconstruction T035 I 08/29/95 Serco Laboratories 319.00 Water Tests - AU2Ust T036 08/29/95 I Shoreview Parks & Recreation 859.00 Reimbursement Safety Camp T037 08/29/95 ' Target Stores 38.28 Six Basketballs , . T038 08/29/95 Timesaver Off Site Secretarial 192.50 Council Meeting 08/14 T039 08/29/95 Viking Safety Products 153.75 Ear Plu~s, Hard Hats and Uners T040 08/29/95 Water Pro , 790.67 , Watennain Pipes 1 , . , II Total Unpaid Oaims 26,815.8411 . , a.on.w . I ~ !:ti88O:;: 888 '18 88888 I ~ ,~cici~~ cicici !'i.ci cicicicici ~ .~ ~ ~ -,- CI: .,,!€.,.'.. i e:- .g: --0 \' ~ ~ ~ 111~11 "<t N "'"' f<1 \D .:<'l 0 0 0 8 ao 0. t-- t-- ';"it r-- r-- 0 ..... .,.. ~"<l;O;OC! !"-;~~ I;;')~ aqV'l~~. "':'"":C!~':e:l c!"<l;1~0:~ ,.,,..... \0 0\ 0'\ ...... .,.. r-- V; "<t r-- t"l \0 '<1' 0 ..... 0 . .... lf1 \fl \CI 0\ I ~:. '<t l7l 100 ao 0. N .xl 0 r-- "<t <Xl ...... ..., .... 9: .,., 0\ M ~ 0'\ 0 I 00 \CI 00 .. OQ.. 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"'" ~ ~ ~ ~ ~ ~ ~ ~ >- I- l;..lel iB..:g8S:>gg:;::::s:i~;';~:s"'~:::g;:;Fl;:J;::G:<.lN N g N N N N N N N N N N N N N N N N N N N N N N N I uS't? ~ ~ ~ ~ ~ ~ ~ ~ ~I ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ I I- CITY OF ARDEN HILLS RAMSEY COUNTY I PROCLAMATION I WHEREAS, the Arden Hills City Council recognizes the 1995 season accomplishments of the Arden Hills Little Lakes West Little League Team; and I WHEREAS, the Team has successfully competed and earned the right to advance in both State , and National Regional Tournaments; and WHEREAS, the Team has competed at the highest level of competition at the Little League , World Series in Williamsport, Pennsylvania; and WHEREAS, the Team has not only earned the respect of the State of Minnesota, but also has , been a goodwill ambassador for our community. NOW THEREFORE, BE IT RESOLVED, that the Arden Hills City Council, on behalf of I Council, Staff, and all the citizens of Arden Hills, express sincere gratitude and congratulations to the Arden Hills Little Lakes West Little League Team and their outstanding sportsmanship in ,- representing our community. BE IT HEREBY PROCLAIMED TillS 28th DAY OF AUGUST,1995. I , Dennis Probst, Mayor Paul Malone, Councilmember , , Dale Hicks, Councilmember Beverly Aplikowski, Councilmember , I Susan Keirn, Councilmember , ,- , -------------- . .- ARDEN HILLS LITTLE LAKES WEST LITTLE LEAGUE TEAM ROSTER . . . Mike Grant Jim Pitt Mark Mirocha . Brian Clark Brian Christianson Mark Newman . Joe Jorgenson Don Stuart Drew Partanen . Chris Clifford Wes McFarland Brad Krebsbach . John Erickson Luke Stasson -. Coach: Wally Grant . Manager: Steve Jorgenson . . . . . . -. . I , '- CITY OF ARDEN HILLS I MEMORANDUM I DATE: August 22, 1995 I TO: Mayor and City Council Brian Fritsinger, Administrat;~ I FROM: SUBJECT: Presbyterian Homes - Resolution 95-62 I I At its August 14, 1995, Meeting the Arden Hills City Council held a Public Hearing to consider the issuance of an Housing and Health Care Revenue Bond. The City Council unanimously approved Resolution 95-56, giving preliminary approval to the issuance of I these Bonds on behalf of the Presbyterian Homes of Minnesota, Inc., or an affiliate thereof. Attached, the Council will find Resolution 95-62, which would give final approval for the .. issuance and sale of Housing and Health Care Revenue Bonds. Additional information about this sale has been previously documented by Staff in past memorandums. I Recommendation Staff recommends the adoption of Resolution Number 95-62, providing for the issuance and sale of Housing and Health Care Facilities Revenue Bonds, to provide funds for a project on I behalf of Johana Shores, Inc., ( an affiliate of Presbyterian Homes). This approval is subject to the review and approval of all bond and loan documents by the City Attorney. I BF:sae I I I I I- I . ... I. City of Arden Hills Ramsey County . RESOLUTION NO. 95- 62 . A RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF I HOUSING AND HEALTH CARE FACILITIES REVENUE BONDS, TO PROVIDE FUNDS FOR A PROJECT ON BEHALF OF JOHANNA SHORES, INC. . . BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota (the "City"), as follows: . 1. Authority, The City is, by the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapter 462C, as amended (the "Act"), authorized to issue and sell its revenue bonds and refunding revenue bonds for the purpose of fmancing and . refinancing costs of combination housing and health care developments, and to enter into agreements necessary or convenient in the exercise of the powers granted by the Act. .- 2, Authorization of Project: Documents Presented. Johanna Shores, Inc., a Minnesota nonprofit corporation (the "Corporation"), and an affiliate of The . Presbyterian Homes of Minnesota, Inc., a Minnesota nonprofit corporation, has proposed to this Council that the City issue and sell its City of Arden Hills Housing and Health Care Facilities Revenue Bonds (The Presbyterian Homes of Minnesota, Inc. Project), Series 1995, in . substantially the form set forth in the hereinafter-mentioned Indenture (the "Bonds"), pursuant to the Act and loan the proceeds thereof to the Corporation in order to ref mance, rehabilitate and renovate and acquire and construct improvements, including site improvements, to the . Corporation's existing housing and health care facilities located at 3220 Lake Johanna Boulevard and 3120 Lake Johanna Boulevard in the City, including acquisition and installation . of all related furnishings and equipment (collectively referred to herein as the "Project"). Refinancing of such facilities will include the refunding of the City's outstanding Housing Facilities Revenue Bond (The Presbyterian Homes of Minnesota, Inc, Sutton Place Project) . (sometimes referred to as the "Prior Bond"). Forms of the following documents relating to the Bonds have been submitted to the City and are now on file in the office of the City Clerk: . (a) Loan Agreement (the "Loan Agreement") dated as of September 1, 1995 between the City and the Corporation, whereby the City agrees to make a . loan to the Corporation of the gross proceeds of sale of the Bonds and the Corporation agrees to complete the Project and to provide for the refunding and redemption in whole of the Prior Bond, as more fully provided therein, and to .e I ---- ------ . ~ pay amounts in repayment of the loan sufficient to provide for the full and .- prompt payment of the principal of, premium, if any, and interest on the Bonds . when due; and (b) Trust Indenture (the "Indenture") dated as of September I, 1995, . between the City and a national association, trust company or other corporate trustee named therein, as trustee (the "Trustee"), authorizing the issuance of and I pledging certain revenues, including those to be derived from the Loan Agreement, as security for the Bonds, and setting forth proposed recitals, covenants and agreements relating thereto; and . (c) Combination Mortgage, Security Agreement and Fixture Financing Statement and Assignment of Leases and Rents (the "Mortgage"), dated as of . September I, 1995, from the Corporation to the City, and to be assigned by the City to the Trustee pursuant to an Assignment of Mortgage of even date . therewith (the "Assignment of Mortgage"), by which the Corporation grants, as security for the payment of the Bonds, a mortgage lien on and security interest in the property described therein, as mortgaged thereunder, all as more fully . described therein; and (d) Bond Purchase Agreement (the "Bond Purchase Agreement"), by -. and between Miller, Johnson & Kuehn Incorporated (the "Underwriter"), the Corporation, and the City, providing for the purchase of the Bonds from the City . by the Underwriter and setting the terms and conditions of purchase; and (e) Preliminary Official Statement and form of fmal Official Statement, . the form of the Preliminary Statement, together with the insertion of the fmal underwriting details of the Bonds, including the interest rates thereon, and any other changes deemed necessary or desirable, intended to constitute the form of . the final Official Statement, and including all Appendices thereto (together referred to as the "Official Statement"), describing the offering of the Bonds, and certain terms and provisions of the foregoing documents. . 3. Findings. It is hereby found, determined and declared that: I (a) There is no litigation pending or, to the best of its knowledge, threatened against the City relating to the Bonds, the Loan Agreement, the I Mortgage, the Assignment of Mortgage, the Bond Purchase Agreement or the Indenture or questioning the due organization of the City, or the powers or authority of the City to issue the Bonds and undertake the transactions . contemplated hereby. - 2 - -. . . - I (b) The execution, delivery and performance of the City's obligations .- under the Bonds, the Indenture, the Bond Purchase Agreement, the Mortgage, the Assignment of Mortgage, and the Loan Agreement do not and will not violate any order of any court or other agency of government of which the City . is aware or in which the City is a party, or any indenture, agreement or other instrument to which the City is a party or by which it or any of its property is bound, or be in conflict with, result in a breach of, or constitute (with due notice . or lapse of time or both) a default under any such indenture, agreement or other instrument. . (c) The Bonds will be issued by the City upon the terms set forth in the Indenture, and the City's interests in the Loan Agreement (except for its rights to I indemnity and payment of expenses and repayment of advances) will be pledged to the Trustee as security for the payment of principal of, premium, if any, and interest on the Bonds. . (d) The Loan Agreement provides for payments by the Corporation to the Trustee for the account of the City of such amounts as will be sufficient to . pay the principal of, premium, if any, and interest on the Bonds when due. .- (e) Under the provisions of the Act, and as provided in the Loan Agreement and Indenture, the Bonds are not to be payable from nor charged upon any funds other than amounts payable pursuant to the Loan Agreement and . moneys in the funds and accounts held by the Trustee under the Indenture which are pledged to the payment thereof; the City is not subject to any liability thereon; no owners of the Bonds shall ever have the right to compel the exercise . of the taxing power of the City to pay any of the Bonds or the interest thereon, nor to enforce payment thereof against any property of the City (other than the interest of the City in the Loan Repayments to be made by the Corporation under . the Loan Agreement); and each Bond issued under the Indenture shall recite that such Bond, including interest thereon, shall not constitute or give rise to a charge . against the general credit or taxing powers of the City. 4. Approval and Execution of Documents. The forms of Loan Agreement, I Indenture, Bond Purchase Agreement, Mortgage and Assignment of Mortgage, referred to in paragraph 2, are approved. The Bond Purchase Agreement, the Loan Agreement, the Indenture, the Mortgage and the Assignment of Mortgage shall be executed in the name and on I behalf of the City by the Mayor and the City Clerk, or executed or attested by other officers of the City, in substantially the form on file, but with all such changes therein, not inconsistent with the Ac.t or other law, as may be approved by the officers executing the same, which . approval shall be conclusively evidenced by the execution thereof and then shall be delivered to the Trustee. .- - 3 - . . . I 5. Approval. Execution and Deliverv of Bonds. The City shall proceed -. forthwith to issue the Bonds, in m aggregate principal amount of not to exceed $2,250,000, in the form md upon the terms set forth in the Indenture, which terms are for this purpose . incorporated in this resolution md made a part hereof; provided, however, that the original aggregate principal amount of the Bonds, the maturities of the Bonds, the interest rates thereon, md my provisions for the optional or mmdatory redemption thereof shall all be as set forth in . the fmal form of the Indenture to be approved, executed md delivered by the officers of the City authorized to do so by the provisions of this Resolution, which approval shall be conclusively evidenced by such execution md delivery; md provided further that, in no event, . shall such maturities exceed 30 years or such rates of interest produce a net interest cost in excess of 7.50% per annum. The Underwriter has agreed pursuant to the provisions of the Bond Purchase Agreement, md subject to the conditions therein set forth, to purchase the . Bonds at the purchase price set forth in the Bond Purchase Agreement, md said purchase price is hereby found to be favorable md is hereby accepted. The Mayor, City Clerk md other City . officers are authorized md directed to prepare md execute the Bonds as prescribed in the Indenture md to deliver them to the Trustee, together with a certified copy of this Resolution md the other documents required by Section 2.08 of the Indenture, for authentication, . registration md delivery to the Underwriter. As provided in the Indenture, each Bond shall contain a recital that it is issued pursumt to the Act, md such recital shall to the extent permitted by law be conclusive evidence of the validity md regularity of the issuance thereof. -. 6. Official Statement. The City hereby approves the form of md consents to . the circulation by the Underwriter of the Official Statement in offering the Bonds for sale; provided, however, that the City has not participated in the preparation of the Official Statement or independently verified the information in the Official Statement md takes no . responsibility for, md makes no representations or warranties as to, the accuracy or completeness of such information. 7. Certificates. etc. The Mayor, City Clerk md other officers of the City are . authorized and directed to prepare and furnish to bond counsel md the purchaser of the Bonds, when issued, certified copies of all proceedings md records of the City relating to the Bonds, . and such other affidavits and certificates as may be required to show the facts appearing from the books and records in the officers' custody md control or as otherwise known to them; md . all such certified copies, certificates and affidavits, including md heretofore furnished, shall constitute representations of the City as to the truth of all statements contained therein. 8. Authorization. The City Clerk and my other officer or employee of the City . is authorized to deliver a certified copy of this Bond Resolution to the County Auditor, together with such other information as the County Auditor may require, and obtain the certificate of the . County Auditor as to entry of the Bonds on his bond register as and to the extent required by Section 475.63, Minnesota Statutes, -. - 4 - . . , . I' .. 9. Oualified'Tax-Exempt Obligations. The Bonds are hereby designated as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. The Bonds are to be issued on behalf of an organization . described in Section 501(c)(3) of the Code and are to be issued as "qualified 501(c)(3) bonds" under Section 145 of the Code. The City, together with all subordinate entities thereof, does not reasonably expect to issue tax-exempt obligations, including the Bonds (other than private . activity bonds not constituting "qualified 50 1 (c)(3) bonds"), which, when added together with all such obligations heretofore issued by the City, or such subordinate entities, in calendar year . 1995, will be in an aggregate amount exceeding $10,000,000 in calendar year 1995. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN lllLLS . THIS 28TH DAY OF AUGUST, 1995. By . Dennis P. Probst, Mayor . ATTEST: .- Brian Fritsinger, Administrator . Ml:0046482.0l . . . I . I .- - 5 - . I \ I. CITY OF ARDEN HILLS MEMORANDUM I I DATE: August 24, 1995 TO: Brian Fritsinger, City Administrator I FROM@Terrance Post, City Accountant J SUBJECT: Preliminarv Payable 1996 Levv Backl!round . Staff has been developing, reviewing and summarizing the proposed 1996 budget throughout the summer. At the outset of this process, Council gave general direction to staff with regards to parameters, capital plan items and police and fire protection service providers. I At this stage in the budget process, a levy after HACA payable in 1996 of$I,794,320 is being I proposed. This preliminary levy represents a 2.94% or $51,170 increase over the comparable payable 1995 adopted levy. The following table analyzes the need for this level of increase by summarizing changes in other revenue categories as well as various expenditure categories. I- I 1995 Proposed Variance General Fund Revenue Budget 1996 Amount Percent I · General property taxes $1,664,600 1,732,450 67,850 4.1% · Intergovernmental 263,578 256,007 (7,571) (2.9%) · Licenses & Permits 147,250 151,650 4,400 3.0% I · All other 106175 164 985 58,810 55.4% Total Revenue $2.181.603 $2.305.092 $123.489 5,7% I 1995 Proposed Variance General Fund Expenditures Budl!et 1996 Amount Percent I · General Government $519,580 $536,235 $16,655 3.2% · Public Safety 835,812 873,227 19,415 2.3% I · Public Works 306,465 380,960 74,495 24.3% · Parks & Recreation 278,140 300,525 22,385 8.0% · Other Financing Uses 199.945 211.050 11.1 05 5.6% I Total Expenditures & Other Uses $2.157942 $2301 997 $144055 6.7% I- I . , .. It should be noted that the above expenditures and other uses include both operational and capital . items. A Illnher analysis of these categories indicates that the 1996 proposed capital items arc thc driving force behind the overall 6.7% increase. . 1995 Proposed Variance . Bud~et ~ Amount Percent * Operational Costs $2,073,502 $2,153,197 $79,695 3.8% * Capital Items 84.440 148 800 64.360 76.2% L Total $2.157.942 $2301 997 $144.055 6.7% Salarv Assumptions . Total 1996 personal services (i.e., salaries and benefits) are estimated to increase to $954,760 from $919,005 in 1995. This represents a $35,755 or 3.9% increase over the 1995 budget. The . level of increase is influenced by pay equity compliance issues. Recommendation . Staff recommends that Council consider adopting Resolution No. 95-6 I, "Resolution ClarifYing Proposed Sums of Money to be Levied for Levy Year 1995; Payable in 1996", at the August 28, -. 1995 Council meeting. Staff further recommends that Council consider taking action at the September 11, 1994 Council meeting to set Truth In Taxation hearing dates. This action would ordinarily be considered in . conjunction with the adoption of the preliminary levy, However, due to a number of Monday evening date conflicts with other taxing jurisdictions, Council may wish to take additional time . to deliberate the dates and place of such hearings. . . . . . -. . I I I- CITY OF ARDEN HILLS RAMSEY COUNTY I RESOLUTION NO. 95-61 I RESOLUTION CLARIFYING PROPOSED SUMS OF MONEY TO BE LEVIED FOR LEVY YEAR 1995 I BE IT RESOL YED by the Arden Hills City Council that the following proposed sums of money be levied for levy year 1995, payable in 1996 upon taxable property in said City of Arden I Hills for the following purposes: I LEVY BEFORE LEVY AFTER HACA HACA HACA I General Fund $1,882,003 $87,683 $1,794,320 I I- I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 28TH DAY OF AUGUST, 1995. I I DENNIS PROBST, MAYOR . I ATTEST: I I BRIAN FRITSINGER, CITY ADMINISTRATOR I I- I I . I. CITY OF ARDEN HILLS MEMORANDUM I .lATE: August 25, 1995 I TO: Brian Fritsinger, City Administrator I FROM:@Terrancepost,City Accountant SUB.fECT: Trutb In Taxation Public Elearin!!s for Taxes Pavable in 1996 . Date Selection Issues I Council is being asked to adopt Resolution 95-61 at the August 28, [995 Council meeting which sets the preliminary 1996 tax levy. Normally, they would also approve the dates, times and place for the Truth In Taxation public hearings. These hearings have often been held on a Monday that . coincides with a regularly scheduled Council meeting. However, Minnesota Statutes mandate that Counties, Metropolitan Council Joint Districts, and . School Districts have first choice of selecting meeting dates and that cities get to choose from the remaining dates. In addition, the hearings and continuations (if necessary) must be held between .- November 29 and December 20, 1995. Therefore, of the three possible Mondays between these dates (1214; [2/11; 12/18) only one (12/18), is availablefor a hearing that would not conflict with the Met Council, Ramsey County, ISD 621 or ISD 623. It should be noted, if the initial hearing were held in the time period from 12/14 to [2120, this would disallow a continuation hearing and I the initial hearing would have to run until it is completed. Attached is an "Allowable Dates" matrix/schedule which governs the timing of scheduled . meetings/actions. It should also be noted that, in addition to the 12/4 and 12/11 Monday dates previously I discussed, the following dates are also not available for a city's hearing or continuation: 12/5, 12/6, 12/12, [2/14 and [2/19. I Location Considerations The Truth in Taxation initial hearings have been held in the following locations the last three I years: 1992 - Arden Hills City Hall [993 - Mounds View High School Cafeteria . 1994 TCAAP Building 105 It appe3Is that an effort has been made to hold such meetings within the city limits of Arden I Hills. I believe a location candidate for consideration in [995 is the Army Reserve Facility at Hwy 96 and Lexington. . I I I , - I SCHOOL DISTRICTS AND CITIES . .1 A.1Jowable Publication Dates and Public Hearing Dates in Regard to Proposed Property Taxes for Payable 1996 I IF rNmAL '10nCE OF CONTINUATION ADOPTION I HEARING PUBUC HEARING HEARING HEARING IN I QQi MA Y BE POBI ISHFD CAN FlE HF.l D IPfEFDFD CAN AI' HF.l n . ON OR BUT NOT ON OR BUT NOT ON OR BUT NOT I is nN' ~ F't'R: , ~TER THAN' ~ FTER' r ~ITR """'AN' A FT";R' r ~T"F.R """":4N: :'iOY.19 ~ov, :0 ,'10V. :7 DEe. lJ6 DEe. 19 :'iOY.JO DEe.~ I NaY. JO :'iOY. :1 .'10Y. 28 DEC. 07 DEe. 10 DEe. 01 DEe. 18 DEe. 01 ~OV. 1: ,'10Y.29 DEe. 08 DEe. 10 DEe. 02 DEe. 18 I DEe. 02 '10V, :; '10V.30 DEe. 08 DEe. :0 DEe. 04 DEe. :8 DEe. 04** NOY.14 NOY. 30 DEC. 11 DEe. 10 DEe. os DEe. ~ DEe. 05 .'fOV.27 DEC. 01 DEe. 12 DEe. 10 DEe. 06 DEe. ~ I DEC. 06 ~OY. 18 DEe. 04 DEe. IJ DEe. 10 DEe. 07 DEe. 18 DEe. 07 ,'10V.19 DEe. 05 DEe. 14 DEe. 10 DEe. 08 DEe. 18 I DEe. 08 NOY. JO DEe. 06 DEe. 15 DEe. 10 DEe. 09 DEe. 18 DEe. 09 DEe. 01 DEe. 07 DEe. 15 DEe. 10 DEe. 11 DEe. 18 -I DEe. 11*. DEe. 01 DEC. 07 DEe. 18 DEe. 10 DEe. 12 DEe. 18 DEe. IJ DEC. 05 DEC. 11 DEe. 10 DEe. 10 DEe. 14 DEe. 18 DEC. 14 DEe. 06 DEe. 12 DISALLOWED DEe. 15 DEe. 18 I DEC. 15 DEC. 07 DEe. 13 DISALLOWED DEe. 16 DEe. 18 DEe. 16 DEe. 08 DEe. 14 DISALLOWED DEe. 18 DEC. 18 I DEC. 18 DEe. 08 DEe. 14 DISALLOWED DEe. 19 DEe. 18 DEe. 20 DEe. 11 DEe. 18 DISALLOWED DEe. 21 DEe. 18 I '" The "on or after" dates shown for your -adOPtion he:!ring assume that no continuation hearing is held.. If a I continuation hearing is heid~ the levy adoption l1eanng eQuid be beJd no earlier than one day after "the continuation hearing. ...... Cities and schoot districts in (he seven counry metropolit2n area are disadowed (rom using t:be bea.nng I dates of December 4 and 11 because these are the dates set aside by statute for tfle metropolitan special taxin~ districtS to hold their initial hearings and continuation be2rings. NOTE; (1) School disrrict and city initiaJ or continuation he:lrin~ on proposed prolJeny taxes for taxes payabJe I in 1996 can no' be held on December 3. 10. or 17 in 1995 since 'hese.... Sundays: and December 12 or 19 in 1995 since these are the dates set aside for counry injtiaJ hesrin~ and continuation he:arin~., I respectiveiy. (2) [f the inihat he3rin~ is h.eld after December IJ. in 1995. a continuation l1e:1rin~ is nOt atlowed since the _ continuation he3rin~ must be held alleas, 5 busmess days after the 101[1.1 bearin~. I ~ I "'- -- ---- . ..... Property Records and Revenue (-, I..':i;-::-. ,)J.j[llll'!. i}l\ :.siOCI \laliUN . ~ Tom Osthoff. DivIsion Manager _ 330 Government'Center West 50 West Kellogg Boulevard Pax: 612.266-2022 . RAMSEYCOUNlY St. Paul. MN 55102.1696 ..;,. ~ .' ITD#: 266-2002 August 21, 1995 . Mr. Teny Post City of Arden Hills 1450 W. Highway 96 I Arden Hills, MN 55112 RE: Truth In Taxation Process for Taxes Payaole in 1996 I The Truth in Taxation process for Taxes Payable in 1996 is upon us, The county auditor is responsible for the coordination of the selection of the Truth in Taxation dates. wMich indudes the initial and . continuation dates. School districts are first to make the selection and then the cities. The county and Metropolitan Joint Districts are required by statute to hold their meetings on the dates . listed below. Following is the list of the dates not available for the city's hearing and continuation: DAY DATE County Hearing: Tuesday December 12, 1995 Continuation (if needed) Tuesday December 19, 1995 . Metro Joint Dist Hearing: Monday December 4, 1995 .- Continuation (if needed) Monday December 11, 1995 School District #621 Hearing: Tuesday December 5, 1995 Continuation (if needed) Thursday December 14. 1995 I School District #623 Wednesday December 6, 1995 Continuation (if needed)' Thursday December 14, 1995 I The hearings and continuations must be held between November 29 and December 20, 1995. J have enclosed a copy of the Department of Revenue Instructions regarding the "Selection of the Date, Time and Place for the Public Hearing" which outlines the requirements for the heanngs. Atter the hearing and . continuation dates have been selected, please certify to our office on the enclosed form those dates September 15, 1995. I The requirements for the Publication of Proposed Levy and Public Hearing, Action Required at Public Hearing, and Adoption of Proposed Property Tax Levy are also induded in the Department of Revenue's Instruction that is endosed for your information. I Finally, enclosed is a Certification of Payable 1996 Debt Levy schedule. This form should be completed and returned with the endosed certification of the proposed levy on or before September 15, 1995. . Thank you for your attention. If you have any questions, or if there are problems with meeting the deadlines, please feel free to call me at 266-2042. I Sincerely, .x1h...u~ ,~:ii:.L-dfU .- Shelly Eldri' ge Supervisor, Tax Accounting Section MbutellO(&'S FIllIC H_ IluIe Couaty I ~liftWJOIl~paolIt""Ul.._.10l~CIlMlI8rIl ~ J? . TRUTH TN TA.XA TTON PROVlSTONS .. THAT CITIES SHOULD BE AWARE OF FOR THE TAXES . PAYABLE YEAR 1996 . Selection o(the Date., Time., and Place (or-the Public Hearing l. The cotmry auditor is responsible for me coordination of me selection of Truth in T axarion . , . ~, ,. ...." .. -, . :-:e~ng ,jJ.res ~or:De ':~ues me SC:OQl JlSl.-:C:S 'Ni:.hlI: :.Ile caunry. ~ illS mC1uaes JOt.'1 ':"""1.::::11. . hearing dates and conunuanon hearing dates., The school distriru make their selections ~ and then c.he cities. No city or scb.ool district may select c.he second or tirird Tuesday in December tor either itS initial or itS continuation hearing date, since these are the dates set . aside for counry initial hearings and county continuation hearings. respectively. In addition. wuhm c.he seven county metropoliran area. no CIty or school dismct may select the Iirsr or second Monday in December for either itS initial or itS continuanon hearing date. since these . are the dates set aside for the metro]loliran special taxing dismctS to hold their joint initial hearing and c.heir continuation he:mngs, respectively. The goal is that the counry government, merropoliran special wang distriru. and all of the . school dismctS and cities within the coumy will have he:mng dates (ooth initial and -. continuation heanng dates) scheduled for an allowable day and an allowable time in the time period of November 29 to December 20, and that there will be no coDilia ofheari?g dares for overJanping taxing authorities. CoDilictS mIlS! be avoided not oniy with initial hearings., bUI also with continuation hearings. . 2. The dates selected by cities and school distri~.s for their initial Truth in Taxation hearings, and for conunuarion he:mngs if necessary, mIlS! all full within the time period of November . 29, 1995 through December 20. 1995. excluding December [2 and 19 (the dates for counry initial hearings and continuation hearings). In addition. the cities and school districts located partially or entirely within the seven county metropoliran 3Jea may not chose December 4 or . December 11, 1995 for an mitial hearing or a continuation hearing since these are the dates for the metropolilan special taxlllg districtS 10 hold their joim ininal hearing and their . continuation heanngs, if necessary, Truth in Taxation public heanngs gumm be held before November 29, 1995. Among other . things, tlus restl1cuon aljows the counties to gel the parcel specific notices delivered to properry owners prior 10 the public hearings. Also. these hearings gumm be held after December 20, 1995. This restriction giv~s the county auditors time to complete the laX lists . for payable [996 and the county = ume to mail out the property laX sta1ementS for payable 1996 by the statutory deadline. ), The conunualwn heanng date selected by a cny or a school district must be alle:lSl 5 . business days after me imlla! hearing dale but no more than 14 business days after the initial -. I J.i . . .- hearing. Only one continuation hearing date is allowed. The las! day that a city or a school district may hold a continuation hearing is December 20. 1995. If a December 20. 1995 date is selected by a city or a school district for a continuation hearing, the initial hearing could be . held no later than December 13, 1995. A city or a school disIIict could hold the initial hearing on a day in the time period from . December 14 to December 20, 1995, but this would disallow the holding a continuation hearing. (December 19, 1995 is excluded since this is the date for county continuation . hearings.) If the initial hearing is held within this time period, it would have to run until it is completed. . 4. 1n the case of a city and a school disIIicl wilose boundaries overlap, the initial or continuation hearing of the city or the school district should not be scheduled for the same day that a special election will be held within the city or the school district. If this conflict occurs, the . city's or school district's hearing would either have to begin at 5:00 PM, run until 6:00 PM and then adjourn until 8:00 PM, or else not begin until 8:00' PM. This is because'state law provides that public meetings cannot be held between the hours of 6:00 PM and 8:00 PM on . the day that an election is conducted if there would be a conflict between the public hearing and the election, . 5. The public Truth in Taxation hearing (initial or continuation) may be held on any day of the week except Sunday or a holiday. Ifheld on a day between Monday and Friday, the hearing .- must be held after 5:00 PM. Ifhe!d on a Saturday, the hearing may be held at any reasonable time of day. 6. The public Truth in Taxation hearing (initial or continuation) of a city may be held on the . same day as a regularly scheduled meeting (subject to the restrictions mentioned above), but must be handled as a separate hearing. . 7, On or before August 20 (August 21 in 1995, since August 20, 1995 falls on a Sunday) the county auditor must notify the clerk of each city within the county of the dates on which the . school districts will be holding their public hearings, as well as their selected dates for continuation hearings in case continued hearings become necessary. . 8. On or before September 15, 1995 the governing body of eaCh city must certify to the county auditor(s) of the county(ies) in which the city is located the date that it has selected for its public hearing. as well as a date for a continuation hearing in case a continued hearing . becomes necessary. If not certified by this date, the county auditor (or home county auditor in the case of cities located in two or more counties) will assign the hearing dates for the city. . The dates for the city hearings must not conflict with the county hearings. with the hearings of any school district located within the city, or with the hearings of the metropolitan special taxing districts. Since the county auditor of each county must coordinate the hearings held . within his or her county to prevent conflicts. it is not sufficient for a city located in twO or nlore ::'G~:!1~ies to r.orify .lust the home cCilrilY i:l:.:.:it:r. Tne county audiwr of each of the .- counti;;s li1 v.Lj~h tile:: cay is located mU5l 0~ oclified. 2 . ./ 0 - I 9, Ramsey Counry, dJe ciry of St. Paul. 3l1d Independent School District No. 625 are aumonzed and reaulred ro hold a Joint public heanng. The hearIng must be held on rhe second Tuesdav .1 in Decemoer (December 12 in 1995). These rhree taxmg auIboriues may sllJl schedule continuation hearings. which do nor have [0 be held jointly. Ramsey Counry may scbcduJe additionai iniriai hearings for the convenience of the citizens of the counry, bUI if only one I initiai heanng is held (the jomt hearing), it must be heid in a St. Paul location convenienr to 3.11 of the residenrs or R.unsey Counry, I Adoption of Proposed Property Tax Levy I 1. Each ciry must adopr ilS proposed properrv tax levy for the laXes payable ye:lr i996 3l1d cernfy thar amounl to the county audilor of the COUnty In wr.;ch ,he c:r:1 lS tOc:llec (home I Counry aucitor :n rne case of Cl c:ry iocaled wnhm cwo or more counnes) on or before Seprember is, 1995. No exrension ofrhis deadline will be granled.. The proposed properry laX levy cernIled should be the CIty'S Proposed properry tax levy for ail purposes, including I debl servi ceo 2. All townships and aJl special taxing districts must have their proposed properry laX jevies I certified to the counry auditOr on or before Seplember 15, 1995, bur they are exempr (except for the metropolitan S]le1:ial taxing disrricts) from the public hearing 3l1d publication req1l1remenrs under Truth in Taxation. I ~. Market value based referendum laXes must be certified separately from the resr of a city's -!I proposed properry laX. 4. ~e =~ ~ro~~~ ta;Ievv certified ; t~ c~tv ~~u~tv ~ ~:;~~ a~ I ~:.~:,;:" b. '';:;"' '(" ,;~~~ ...;;~~ ":;:m H~: ~ :::;::;- ~~ ":::b~. II I:::. :he County audItor mUST ~~t ct ~ t r S t a cemfied. I Preparation and Mailing of Parcel Specific Notices I 1- Parcel specific nOllces must be prepared by c:e counry auditors in all 87 counties. 3l1d must be mailed by the counry treasurers by firS! class mall ro me properry owners In each counry :1 after November 10. 1995 bur no later than November 24. 1995. These oouces WIJl intorm the properry owners mal their counry, school diStric-... ciry (if the properry is localed Within a I 1 ciry), and metropoiiran special laXing districrs (ifme properry is located within the seven i I counry metropoiiran area) will be holding public heanngs ro discuss their proposed property I taxes and proposed budgets for the laXes payable year 1996 (currem schooi year budgets in , the case of school districts). i I The reason that these nmices are called parcel specific is that they sho\\" rhe propeny raxes , I , I that would be levied on each individual paree: if me O1'operry taxes as proposed bv the i COUnt,.. school districL env 01' town. and snecial raxin(! districrs are in fact adopted as the:r . , - - I , , I ',J I I. final property tax levies for the taxes payable Ye3J" 1996. They are like a preliminary tax statement for the parcel. 2. Each parcel specific notice must cle3J"ly inform the taxpayers of the years to which the I taxable market values shown on the notice apply, and that these market values are final values. Both the payable 1995 final taxable market value and the payable 1996 iinaI taxable I market value shown must be the market values after any limited market value adjustments and after any exclusions granted for improvements made to qualifying homestead property ("This Old House" adjustments) under M.S. 273.11. As such, the market values to be shown I are the market values used in determining net tax capacity for computing property taxes for the twO tax~s payable years. I , Each parcel specific notice prepared for residential property and agricultural property m US! ~. state whether the property is classified as homestead or nonhomestead. I 4. F or a parcel subj ect to contamination taxes In .1996, a note must be computer printed in the text area of the notice stating that the payable 19% property taxes shown on the notice do' not I include the contamination tax resulting from a market value reduction for contamination of the property. TIlls note must W be printed, for a parcel that is not subject to contamination taxes for the taxes payable year 1996. I 6. For Hennepin County only, the parcel specific notices prepared for the City of Minneapolis I- ~ :llN':''' 3Cp'oir.:te\i;:;.e:; of tax ;t"i,a fur ,he i.ibiiuJ' Board, the Park Board, and the remainder of the city tax. ~ The statutory deadline for mailing these parcel specific notices is after November 10, 1995 I. I but no later than November 24, 1995. I Apportioning the Costs of Parcel Specific Notices 1 The law allows a county auditor to apportion the cost of preparing and mailing parcel specific I notices (as weil as the costs of other county auditor services under the Truth in Taxation Law) to the school districts, cities, and towns within the county, and to the county I government itself. One-third of these costs mav be allocated to the cities and towns within the county. These I costs are to be apportioned among the cities and towns in 1995 based upon the number of parcels within each city and town within the county. I If an apportionment of these COSts are made to the school districts and to the cities and towns within the count:y, the school districts and cities that are partially within the county as well as those that are entirely within the county are to be included in the apportionment. I I '- 4 I -"7 .- . Public:uioD of Proposed Levy and Public Hearing .. I, E.J.ch c::y n1U1:i"t pubiish J. nouc~ not less ~han .: busmess days and nOl more t.han 6 nusine~s days prior to the public hearing, announcing the dale. time and place or the he:mng. and . mviring me public to anend. Tne city's proposed property laX levy for tile laXes payable year and me percentage in=e all: not required to be on the published notice. The notice must . state the c:ty's tmem co discuss its proposed property laX levy and proposed budget tor tile taXes payable year 1996. Note: Cities of 1,000 population or less are aUowed to post a notice ill lieu of . publication. See numbers 9 tbrou~h 11 below for instructions on postin~ a IIotice. 2. roe notice must be published in a oewspaper which is circulated tbroug.hOUl the city. . Publicarion in more than one newspaper may be necessary to reach the public in ail areas of the city. . J. I t is nOt necessary lor a City wiIhin the seven-county melIOpolitan area 10 publish Its notice in the Minneauolis Star Tribune or in the SL Paul Pioneer Press if there is a local newspaper (or . a set of local newspapers) that meet the publishing requirementS. j. The newspaper must be one which publishes local andlor state news articles, aJtilough it may . publish other rypes of articles as well. Toe subject maIler of tile newspaper must a-ppeallO a general audience. The newspaper must not be one which has a limited subject maner or -. which appeals to a Limited audience. 5. The newspaper must be one which is published at least once a we-..k. . 6. The newspaper must be mailed or hand delivered to itS readers. 7, The nOtice must not be printed on any page or tile newspaper where legal notices and . classified advertisements are published. 8, The published notice is subject to specific requirements regarding the text and size of me . notice, but is not subject to specific requirements conc=ng the size and Style or type. A sampie notice and "Instructions to Newspaper" have been given to aJl cities. The text and . format of me published notice must not deviate from the text and fannat or the sample notice. The city'S published notice may be equal to or greater tilan lI8 page in sIZe (of a SI3I1dard size or tabioid size newspaper), but may not be Less than this size. . On the sampie notice you should draw a line through the example name. dare, rime, and address and orim tile correct information for your city nearby. The revised sample notice . should then be given to the newspaper(s) that your city has chosen for tile publication of itS nOtice. finaHy, the chosen newspaper(s) must be given tile instroctions which are printed on . the "InstrUctIons to Newspaper." -. 5 ~ . I I. 9, Cities of 1.000 population or less may post a notice that is carefully wrinen and laid au! to fill an area that is 8_112" wide by I I" tall, or as close to that size as possible. The text and ,format of the posted notice must not deviate from the text and format of the sample notice. I The name, date, time, and address on the notice should be changed so that the notice applies to your city, The posted notice !ll!.!.S! be posted in the three most public places within the city, I 10. The city may nm include itS own commentary or explanation in itS published notice. However, a companion article in the newspaper could provide additional explanations or I commentary on the notice. I I. Each city must publish (or post. in the case of a city of 1,000 population or less) a notice or I proposed property taxes md notice or pubiic nearing (and hold a public hearing) even if the proposed levy is not an increase or is even a decrease. 1 12. Ramsey County, the city orSt. Paul, and Independent School District No. 625 are authorized. but not required, to pubiish a joint advertisement in lieu of separate published .notices. 1 Action Required at Public Hearing 1 1 The proposed prOperty tax levy for the taxes payable year 1996 and the proposed budget for the taXes payable year, 1996 m= be discussed.at the;public hearing. .- ~ The public must be given a reasonable amou.'lt of time to comment on the proposed property taX levy and budget and to ask questions. Robert's Rules of Order may be used to govern the conduct of the meeting. - 1 3. If the initial public hearing is DOt completed on iIS scheduled date, the city must announce, I prior to adjournment of the hearing, the date, time, and place for the continuation of the hearing. If the initial hearing ofa city is held after December 13,1995, a continuation hearing cannot legally be held, and the initial hearing must continue until it is completed. 1 4, Each city may amend iIS proposed property tax levy and must adopt a final property tax levy at a subsequent hearing. 1 5. Each city may amend its proposed budget and must adopt a fmal budget at the subsequent hearing. I. 6. The subsequent hearing must be held on a date subsequent to the date of the initial hearing, or subsequent to the date of the continuation hearing if one is held. The subsequent hearing may 1 be held at a regularly scheduled cit)' council meeting or at a special meeting scheduled for the purpose of the subsequent hearing. All subsequent hearings must be held prior to five working days after December 20. 1 I- 6 1 f ----- --------- I 7. The county auditor IS GO! required to coordinate a raxing autilonty's selection of its .- subseouent he:Jring date to prevem a c011Ilicr with an initial he:mng. a continuanon hearing. or a suosequem hearing of anomer taXmg aumomy 8. Tne date, time. and place of me subsequent bearing must be announced at me initial hearing I or at tile continuation hearing if one is held. 9. Tne final property tax levy for tile taxes payable yezr 1996 adopted at tile subsequent hearing I may be equal to or less tl1an me proposed levy but IllJ.IS Ill2I exceed tile proposed propeny taX levy except for tile allowable" add-on" levies discussed below. I AJJowable "Add-<Jo" Levies . 1. The followmg levies by mD1rcry authorization may be "added-on" to me city's proposed property ta, levy and result in a final levy that is greater than the proposed levy: I (a) Levy increases approved by tile VOters at a reri:rendum after tile proposed levy was . certified; (b) Tne amount of a levy to pay tile pnncipal and interest on bonds issued or anproved by tile - Voters under M.S. 475.58 aftenhe proposed levy was certified. TIlls applies to bonds approved by tile voters after tile proposed levy was cemfied., as wej] as 10 bonds not -. requiring VOTer approval as provided in M.S. 475.58 that were issued after me proposed levy was certified. This does not apply TO capi1.a.l notes or certificates of indebr..m.~ Capital notes and certificates of indebtedness are not" add-on" levies. They must be pan of me levy certified by SepTember 15; . (c) The amount of a levy to pay tile COStS due to a oamraJ disaster tilat occ!lIl'ed after tile proposed levy was certified. if tile city appeals to the Commissioner of Revenue for tile I aumorizanon to make this additional levy and receives the Commissioner's ~ The Commissioner's approval may be in the amoum requested or in a lesser amount derennined by tile Commissioner based upon the inIonnation subrnined in support of tile - allpeal. The Commissioner's decision is final: and (d) The amount of a levy \0 pay the COStS of a tOrt judgment tilat became final after me I proposed levy was certified. if the city allpea!s to the CommiSSIoner of Revenue for tile authorization to make this additional levy and receives the Commissioner's approval. The I amount requested cannot exceed the lesser of S50,OOO or ten percent of me cay's proposed property tax levy. Tne Commissioner's approval may be in the amount requeSTed or in a lesser amount det=ined by the Commissioner based upon me . information submmed in sUllpOrt olthe appeal. The Commissioner's decision is final. I i -. ID . ,- I I. . Certification of Final Property Tax Levy I 1. Each city must certifY its fInal property tax levy to the county auditor no later than 5 working days after December 20 (December 28, 1995). No exceptions or extensions will be granted. I 2. Market value based referendum laXes must be certified separately from the rest of the city's final property tax levy. I 3. The fmal property tax levy certifIed by a city cannot exceed its proposed property tax levy except as the result of one or more of the allowabic "add-on" levies mentIOned above. I Penalty for Violation of Truth in Taxation I 1. A penalty is to be imposed if a city seriously violates the Truth in Taxation Law. Examples of serious violations 2l'eas follows: (a) failure to'publish a notiee prior to the public 'hea:'ing, . (b) failure to hold a public hearing, (c) failure to allow the public to speak at the hearing, and (d) failure to complete and submit a Truth in Taxation compliance form (Form 'TNT) to the Department of Revenue. . The penalty for a serious violation of the Truth in Taxation Law for payable 1996 is to reduce .- the city's property tax levy for the laXes payable year 1996 to the sum of: (3) tUl :m:ount of its certified levy for the laXes payable year 1995; and I (b) the additional amounts necessary to pay the principal and interest on general obligation bonds of the city if the bonds were issued before 1989. . The "certified levy" for the laXes payable year 1995 would be the fInal payable 1995 certified levy amount excluding HACA . If the penalty is imposed, the county auditor must use the sum of the city'S payable 1995 fmal certified property tax levy and the additional debt service amounts mentioned above when . determining the city's payable 1996 tax rates under M.S. 275.08. If the city's fmal certified levy for the Taxes payable year 1996 is equal to or less than the sum of its certified levy for the taxes payable year 1995 and its additional debt service amounts mentioned above, no . penalty is imposed. 2. If a city inadvertently commits a significant error somewhere in the Truth in Taxalion . process, it is often possible to either repeat some of the steps of the process or to take some remedial action to avoid the penalty. The Department of Revenue must be contacted I immediately if this situation arises. .- . 8 I; . Jl.ug, 1. 1995 liD5AM PORWEST1NVMGMTANDTRUST Ho. 2:,25 p ,,:,/r-, t.../ c... .. . . Arden Hills Finance Committee June 22, 1995 . . Call to Order: The meeting was called to order at 7:40 p,m. Members present included: Chuck Mertensotto, Cristine Leavitt, Tom Steele, and Chuck Stoddard. Also present . were Council Member Paul Malone and City Accountant Terry Post. Minutes of the May meeting have been revised and will be submitted separately. . TCMP Uodate - Tom Steele/Chuck Mertensotto Study is proceeding on schedule, June 8 workshop was a series of visionary exercises . (how the project will look 5.10-20 years from now) and collecting of inputs. Next week Camiros will present a recap of the material gathered so far. Tom Steele Iw m~ with .. Joyce Levine of Camiros to discuss the complex input/output matrix.. -- -- Financial Review: Terry Post noted that he had sold the Piper Institutional Government . Fund on June 9. Despite all the problems with the fund, the City has reafu:ed a better- than money market return of 4,33% since purchase in late 1991. . Terry reviewed the City of Arden Hills Investment Policy. He recommended that the types of suitable investments be greatly narrowed from that which are now peIIl1issible. . A new written proposal will be submitted for review at the nat meeting of the Finance Committee. . Chuck Menensotto led a discussion regarding water meter replacement funding - a one time charge or a charge spread out over time. Terry will ask for a RFQ in writing from meter companies to try to more specifically pin down the cost of the project. . Paul Malone discussed various Council matters - County Road F assessments; National Guard and Arden Manor water hook-up; Bethel Mortgage. . Meeting adjourned at 9:30 p.m. . .- . I , '-'-~ 1- OTY OF ARDEN HILLS MEMORANDUM I DATE: August 25, 1995 I TO: Brian Fritsinger, City Administrator I FROM: Dwayne Stafford, Public Works Superintende SL'B.JECT: Public Works\Public Safety Committee Meeting I Background The Council may recall the residents of County Road F have previously requested a study of stop I signs and speed on County Road F. With the County Road F project nearing completion the Public Safety Committee has considered these requests as they may apply to current City policy, I SUDDorting Information The City of Arden Hills Public WorkslPublic Safety Committee at its meeting on August 22, 1995 fully discussed and recommends the following, for Council approval, I 1. The placing of a Three way stop sign at the intersection ofFairview and County Road F as I- per the City of Arden Hills Traffic Sign Policy, 2, Conduct a traffic study to implement the change of County Road F speed limits to 30 M,PH. I Recommendation I The change in speed limits can not be completed without a formal traffic study, Staff would suggest the Council direct staff to work with the City Engineer to analyze the study and determine the correct course of action as to the preparation of the study, I DS~t I I I I I- I I -<-'-" >.-,;._! CF.~ ';-;"';"T~ - I I MEM:lRllNlJCM OA:I:E : July 22, 1394 I 'ro: Corotl:ty P==., City ~,4m.j n; et::atcr P'Ra-!: Dan W:i:nkel, Public ?k:a:ks ~T't~~,.;.-,t A I)J, I ::,uJ;..;'"EC!' : ?e -,' ~.:v-l C:.anqes co. ':be Ard.eo. Eills '!'::a.ti:..c Sig::l I Polic-/_ As .. " by Coun '1 r requ.est:a:i c:..cy AttOZ!'...ey Je..-r-::y ?illa ~O I . ,...,.. rec::ec ..., !C"'_. ~_:=W ~~ :?rc;::csed. 1'=ai:::..C Sii;n ?ol2.C'!_ L.'"l his :Nti=':.=-Tl ==s;:cr..se, Mr. ?illa sca:ces t..."aC t-J,e i.z"l..sr~ 11 ~;-; an of. a sign lIDJSt. be a;:pr:wed by ~~ I eiC"f C--unc:..l {Mi,.".,"''''''t:a Stat:".n:es 1.59.06, ~.J aI".d 4U.22J., SUbd. 5, 7, aI".d 1.81 . ;::r--C1.osed is an amended ve..'"'Sicn of t...'!e .zm:!en It; 11 " T.rai:::ic Sign ?olley I t..;,~t :r.:.eludes t...1-]e City c....f"'\II'\..cil uaki..~ ~.s ;=-i7"!::Jl der'-i c:icn as to ~...e-~ ~~ 'C....-af::ic sign should be i ~~~ 11 ea. . I I also sugges;: to c..'lange ;:"h.e ap;::eal process sligi'lt:J. y . It is in my cpi.'1i.on c..:.~t: i ~ :--;"jQre should be an ~~ 1 , it sbcl.lld go r'i rec"'..l Y to I t..he c....--ur-cil. It ~d t:e rii -Ffic.ti.t for ::.be Public Vbrks Saie~! Ccrrmit:=.ee co offer an C9i..""licn whe..1'). c...-uncl had ~ously maCe a. C-.=cisicn . !roe ?ubli.c \o1a!::Xs/Safety O:mniccee Io.Cl.lld Ce a:vailable to I h~ 1 P st:aff and Council ga.c.~ additional infozmacion for c..'1e a;;pea1. ::-evie.w ;:r::cess. I Jfi: to I I I I . I I n I . , " ' I - I Arden Hills Traffic Sign Policy Tnis document consists of il. policy for approval. installation, or removal of a traffic sign, where a I traffic sign is not required by law, and is located on a street belonging only to the City of Arden Hills. I I. Conditions that must be met for a traffic sign to be considered: ="'oclIion mus~ je ~e~~ ;c~;;::J. war;:mts. I 2. Traffic sign installation or removal must be requested. in writing to the Public Works Superintendent by: I A. Resident of Arden Hills B. A staff member of Arden Hills I c. Ramsey County Sheriff I II. Procedure L Upon receiving written request, the Public Works Superintendent wiil review and make a decision based on the appropriate requiremenlS as outlined in the I - Minnesota Manual on Uniform Traffic Control Devices. 2. Upon determination and decision of the Public Works Superintendent, all I information will be forwarded to the Public Works /Safety Committee for their concurrence. I , The Public Works/Safety Committee may decide to poll nearby properry owners ~. to gather information and also offer guidance regarding the sign request. I 4. Upon review of the Public Work/Safety Committee., both the recommendation of the Public Works Superintendent, and the information gathered by the Public I Works/Safety Committee shall be forwarded to the City Council. The City Council will make the final decision as 10 where a traffic sign will be installed or whether a traffic sign should be removed. I 5. The requesting pany will be advised in writing of the decision within four (4) weeks. I 6. Should the requesting pany not be satisfied with the decision, he or she may appeal it 10 the City Council. I I- I I .. . ~ , 'TV ru: a ~".u::~~ u~. ~ -== ~ -J 1450 ~11 E5'; HjG"'ljii~f at:; ARDEN HILLS, MN 55112-5794 I I August 18, 1995 I Mr. Blair Bury Vice President Midwest Asphalt Inc. I P.O. Box 5477 6350 Industrial Drive Eden Prairie, MN 55346 I Dear Mr. Bury: I The Arden Hills City Council at its August 14, 1995 meeting approved pay estimate number one in the amount of $338,738.08 for the County Road F ReconstrUction project. As we discussed. by phone, the Council also directed me to communicate in writing their I concerns about this project. " Over the course of this project there has been a number of problems that occurred which have resulted in damages to residents personal property. Recently some of the damages which occurred have caused significant financial hardship for several residents. The City I Council is specifically concerned about the need to resolve these damage claims. Should these open claims not be resolved prior to your next pay estimate claim, the I Council will seriously consider increasing retainage from the pay estimate to cover the cost of these damages. Please provide correspondence with your next pay estimate which will verify the fact that all claims have been resolved. I I appreciate your attention to this. I I Brian Fritsinger City Administrator I BFlls I {' I PHONE: (612) 633-5676 . FAX (612) 633-7839 I .. CITY OF ARDEN HILLS 1450 WEST HIGHWAY 96 I ARDEN HILLS, MN 55112-5794 I August 21, 1995 I Joseph and Theresa Ricke 1740 West County Road F I Arden Hills, MN 55112 Re: August 16, 1995 Letter I Dear Mr. & Mrs. Ricke: I I am in receipt of your letter dated August 16, 1995, which addresses foundation damage to your home. I thought it appropriate to follow up with a letter to review my I comments from our phone conversation this past week. As I mentioned you should continue to work with Midwest Asphalt on this issue. The it contact at Midwest is Blair Bury. My understanding is the company is still investigating your claim. The Council, at its August 14, 1995, Meeting did direct me to send a letter to Midwest explaining its concerns about the project. Specifically, the I Council informed Midwest that additional retainage from future billings may be withheld unless damage claims are resolved. I I hope that you are successful in your efforts with Midwest Asphalt. I would, however, appreciate copies of any estimates to repair the damage, for my file. I I Brian Fritsinger I City Administrator BF:sae I I f I PHONE: 16121 633.5676 . FAX 16121 633-7839 ~ ~ . P,O, BOX 5477. HOPKINS, MINNESOTA. 55343 PHONE: (612) 937.8033. FAX: 16'2\ 937.6910 Ie ORPORATION . . August 21, 1995 . :.l'i.;i:~~ ~; '2 .:'~I~~'. Mr. Brian Fritsinger . City Administrator City of Arden Hills 1450 West Highway 96 . Arden Hills, MN 55112-5794 RE: County Road F Reconstruction . Sanitary Sewer Back Up Damage MAC Job #5058 . Dear Mr. Fritsinger: t' In discussion with our insurance company, Liberty Mutual, I have been informed that they will settle directly with the three homes that received water damage due to the sanitary sewer back up. This process is well under way and I expect it to be complete shortly. As you know, Liberty . Mutual had a representative on site Monday, August 14, 1995 to investigate the claims. I personally feel that Midwest Asphalt and Liberty Mutual acted promptly and appropriately to this unfortunate situation. . The additional claims are still in the information gathering process, but expect to have the final outcome in the near future. . Should you have any further questions please give me a call. I also will keep you informed as the process continues. . Sincerely, . MIDWEST ASPHALT CORPORATION /!;~i,6- $;u?( . . cc: Greg Stonehouse, MSA .- Terry Maurer, MSA MEM8I!R . 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I~I 1~~!~~~~~!.~!~i~T~~[ 1 3: i~i I,:.~,ai~ .;::~;:;::i:l;~i~;J,~z:.z.;;::a:J,IJ,i:Ei~i~i=i~iJ,i:=iJ"J:~;~i;;::~i i., ~,J,;JI.:;JIJ.,:i:~,J,jJiiJijz;i':~, I .. I City of Arden HiIb , IIlvesrment PortfoUo An.lysis I July 31, 1995 i}%~~@:ft::;:;;~:{.. t~;~:::~ . ", ~. :?it-i:t1.'ii?: .....:'::::. k{ ,':-".. I .. ,",: x I i I \'IOBBV Marker Accountl' MMAl 4M (Mn MuDiC4Jal MM Fond) 51.477,2151 SI,924'5UI 1,009,815 2,098,581 I Norwesl Foods (lJ.s.. Govt. FnDd) il,3071 54,J60 0 6,1261 I Paille Webber (Cash Fund) 3781 14,3151 24,6491 24,1521 I'Iper JaJJray (MoDey Mitt FUDd) 6351 6471 13.8651 14,308 Smith Baney Shearsoa (Daily Div FQDd) 1,8611 20,2221 22,006 22.093 Total Money Market 1,539,396 0140551 1,070,335 2.165.860 I "/0 Of Total 15'%.. 25.9-/.. 30.8"/01 17.00/01 29.2% I Fb:ed Ra.re In.ltrumeRU (FRn i , 400,0001 Hart I Raymond James (GoY( BoDds) 400,000 400,0001 400,000 I 4M I Daia. Bosworth (CD's.,Go\'t Roads) I 9llO,000 906,0001 800,0001 800,000 :"4orwest Invest Services (Govt BoadJ) 100,0001 300,0001 500,0001 ;00,000 Paine Webber (Govt Bond!) 01 489,1241 489,1241 489,1241 Piper Jaffray (Govt Bonds) 01 01 300,0001 300.000 1 Smith Barney Shearson (CD's.Govt Bonds) 715,0001 '410.0001 1.105.000i 1.10'5.0001 I Total FRI 2,115,0001 2,899,1241 3,594,1241 3.394,124 ! % OfTotai 500/0 35,Wo! 44.3O/.l 56.9"/01 48.5%1 01 , 1 i 1 Muillal FIIDd~ , , , 01 I Paine Webber (Short-Term US Govt) 511,347 ! 01 Piper Jatfray (lnstit Govt Income) 594,6171 510,611 1 ~I oj Less: Vaiuadon Reserve 'Ir N/A I 169,9161 01 Tota! Mutual Funds 1105.9641 440.695 ~I 01 t' ~/~ Of Total ISO/olio 18.6% 6.1"'/.1 0.001 0.00, i Zero c.ounon In~ment.. 17.F.VflS.\ 299'I~1 4M1Dain Bosworth (Agency Strtps) 0 190,000 I 190,0001 Plper JaJJray (fru.ury Sll'ips) 299,103 498,9031 498,903 I Smith Barney Sbearson (FDG, 1V A,CA n 1186,513 886,5131 886,5131 886,3131 Norwest mv Services (CD) 01 01 71,152 I 71.152 Total Zeros 1,185,6161 1,185,6161 1,646,5681 1,646,5681 % OfTotaJ. 20o/~ 19.9-/.! 18.10/_! 26.1%1 22.2%1 I I 56.539,4901 S1,406,552I , , Total Investments lOocVo S5.94S9161 S6.3I1,1l271 I Rec:an of 1990; Activitv: RP.r.Dllcillatin. o(1~ VTn Ch.:aDge: 07/31195 Cash & lnvestments Balaace S1,406,552 MMA's SI51,805 01101/95 Cash & IDvestmellts Bataace 6.:539.490 FRI'. 695.000 Mot had! (440,695) ZERO's >&2Sl I Portfolio Increase ( Decrease ) 5867,062 5861,062 I 'Ir* !'rei Iavesnaeat Income 5116,_ lie< Cheddllg ~ 5867,062 I .. As a result of the yearend 12/31/94 el:ternal au.dit e:s:aminadoa,.a "mark. to JDaI'bt" adlllstmeJlt was book.ed. and was adjusled accordingly to I'1!Oed tbe future market value of tbis mvestmeDt. I ..... Excludes impact ofreveniDg lZJ31194 accned interest ($29,143) and 1995 iIlten!st income accretion from zero coupon lDstruments. .- 9SPOR'TFQ rc:v082295 dJs I :,norevtew. netps position the Soul-ship, a 17 -foot-long wooden carving - : ' that represents . : , the Asmat vfew :. of tile passage througll fife. The :: museum, . dedicated to the: : preservatlon and :: pnlS6.ltotlon of . . the Asmat culture, opens In' : September. The :: Crosier Order has.: . been working since 1958 with; : tIIeAsmat , people, a semi-nomadlc group inhabiting. ,~ : tile coastal rain> forest along tile.;: so~ coast ": of Irian Jay., - Indonesia. ,- cre'ditors only partial - ua get pay;) of Riverfront sup rt downtown St Paul. "W~ are certainly Atteodance was low. But. with tickets:; . po boping to pursue this through whatever representing only about 4 percent of rev--: ~ meaos, we can." enue, the oonprofit group said the major:; week.. " "I was somewhat assured 1 would be problem was lack of promised support: ~ Checks started arriving, and th~ credi- ' paid in full," said Larry Long, a ~ from the SL Paul. Riverfront CortI. The:: tors were dismayed when they found they' apolis songwriter and, troubadour. "I riverfront group denied that such support. : r were paid about 40 percent of the '. ' have retained an attorney." was promised when Chautauqua extended: . . amount due. Chautauqua, the first substantial sign its season to accommodate a University.: t "We're not very bappy'" said Carol of a riverfront revival in st Paul. can- of Minnesota Showboat play. . : : "t, Incremona, manager of thi PIP Printing celed its season July 27 because of se- " , franchise at Fourth and Cedar streets in vere financial problems. CHAUTAUQUA CON11NUEO ON 68 ~ : : . , .. Lawmakers may revive Prairie Island debate , I . . . , Some question need for alternate storage site wastes near .t!e PIa!Jt,..Mt.er.~ ' '- . I -.--.-.-:i That comes just 15 months after the Legislature, in ooe of the': CHARlE5lASZEWSKI STAFF WRITER most bitterly contested enviroomental battles of the decade,:: I f you can't get enough of rancor and strife, just wait until allowed the utility to continue operating the aging., nuclear: . I plant, if it found a suitable storage site elsewbere in Goodhue - : next year: Some' Minnesota lawmakers are taJking seriously County." . : ' :Ox," about reopening the Prairie Island nuclear waste controversy. DeSpite-talk of legislative action, the board voted reluctantly:: Two DFLers, SeD. Steve Novak of New Brighton and Rep. . to start the process for an in-depth environmental study of other.: Loren Jennings of Harris, told the Minnesota Environmental possible storage sites in Goodhue County. The board made.it:. Quality Board on Thursday that maybe Northern- States Power clear it was doing so only because the study is required by law~ :; Co. should be allowed to sture the highly radioactive nuclear PLANT CON11NUEO ON 68 j. :: .-----_. " . ~ .- ~I +. I ').t" PCUjL. Plu'YJpJL.-- '?t/(.kd I ~ (( ", I' ./ f "1..., i ' ' I -- ----- I . of accident DWI abduction attempt at .uo v.,u. '-'orp. ill ex~u"U5< '"' U4YW5 .~ , , Wednesday, police said. debts paid. But by tbe time tbe bouglit the tent and other A 6-year-old girl was ridin,g her deal was put in 'writing last week, ment from Cliautauqua.' Th' THOMAS J.: COWNS STAFf WRITEII bicycle in front of Iier home ill the it didn't net enougli money to pay poratlon gave Cliaut. A 2300 block of North EdinbrOOk the bills. $111,000 for its bills and agre .. 3s-year-old man wbo police Terrace wben a man, ordered her Tbe Riverfront Corp.. Inca, ted at pay $70,000 m loaus pen;, bas been arrested in sex-relat- into his car. City Hall, is a private, nooprofit guaranteed by Cbautauqoa offenses in Nevada in the past The girl ran to a neighbor's group separate from ~utauqoa, members. " , I was ordered held wlth,out ball home, and police were called. another pnvate nonprofit. Mayor Cyd Ha.ynes, Cbautauqu. . Thursday in Brooklyn Park while .' ," Norm Cnleman appototed tbe Riv- rector, said all artists ,wb , authorities investigate an alleged While pollce were mvestigating, erfront board and its executive di- formed were paid in fuJl..A child-abduction attempt Wednes- th:i; ~~lV;\I:o~~ r;r~ o~ rector, Patrick Seeb, to oversee of $300 or less were paid . day. . m, w . his plans for a riverfront revival. she said, and all tbose ower I ;\t tbis point Jon William . nding ber bike ,near North Zane Asked Iiow the partial payments than $300 are being paid,thf Strand, "of. Brooklyn Park, lias Court and. Brooklyo Boulevard. would affect the willingness of percentage.. ,.Ii , beeDcharged only with driving The ':"'II did not attempt to lure artists and vendors to work on Haynes declined to spec: while intoxicated and leaving the the grrlmto his car. future riverfront events Seeb said percentage; she said this,'Wa I sce"neof an accident. He was being Shortly thereafter, police re- most business people '..rlu be able bibited by.a confidentiality held Thursday for allegedly Vlolat- ceived a tlrird call, of a car that to tell the difference" between m the wntten agreement. ing conditions of a stayed sentence bad hit a utility pole near Mount Chautauqna and the Riverfront few of the dehtors reporte for previous driving offenses. Curve Boulevard and Greeobaven Cnrp. ' ments of between 40 perce I The Hennepin Cnunty attorney's Road and fled tbe scene. ; I PLANT "Maybe... we can . BACK TOi : work out something I , ... CONTINUED FROM I B to keep it. (the.!; I .Board chairWoman Cindy Jep- storage site) next to "'} sen invited Novak and Jennings, the power station" During Total Bedroom who were the key sponsors of the . . I Prairie Island legislation, to ex- LOREN JENNINGS Truckload of savings on ever,,' plain why NSP must seek another DFl.HARRIS ' site when the metal casks could be about other issues, including shut- ~: more safely stored near the com- ting down the two 50D-megawatt ~y's Prairie Island nuclear pow- reactors. , NEW Oak Youth Bed' plant. In fact, NSP began tem- Crocker pomted out tbat the & Bedroom Furniture ' porarilY storing wastes in a cask Legislature told NSP to seek an- near the plant three months ago. other site for the metal casks be- Unique youth bedroom,'- JeDDlIlgs said the alternate SIte cause of the "charge of nuclear great space saver for, 0 ' I was something environmentalists racism." Legislators agreed it was kids room! Now you', wanted if they could not get their not fair that the citizens of Red can store all those things first choice of closing down the Wing and Good~ue County ~e- you never had room for, nuclear plant. ceIved enormous fmancial benefits '. I "Maybe as the emotion dies from the uUclear power plant down and people are willing to while the Prairie Island' tribal revisit the issue, we can work out community received nothing but something to keep it next to the the onus of living a hall-mile from I power station," Jennings said. the wastes. 'Jepsen said she and the board's "This is an opportunity for the staff had talked to a number of people of Minnesota to get respon- legislators on all sides of the issue sible for its wastes," Crocker said, I and said she was "pleasantly sur-referring to the possihility of new Twin Size ( pcised to find there may be inter- legislative hearings. Features tw, est In isolating it and reopening it Jensen said the compromise is a cedor-linec in- the next session." package deal and the Legislature foOt of bed I ,:Jepsen said some things have must live up to it. Further, nothing (skiis fishing changed since May 1994, when the has changed. Until the casks acto- Fuil ~e Che cl1mpromise agreement was ally leave Prairie Island, there is reached. For instance, the Mosca- no guarantee that the Mescaleros I lero Apache tribe in New Mexico can live up to their agreement, sbe",o;' i recently voted to accept NSP's nu- ' ' clear waste in the next decade, n. ane 0 DSOn, DFL-North Jepsen said. That makes it less Branch, who led the opposition to I likely the wastes will stay at Pral-, NSP's plans to store the wastes in ne Island forever. ,metal casks, said she has talked to I ' :'But George Crocker of the Jepsen and is not interested in re- Pecos {' North American Water Office and opeoing tbe debate. But if that! Bookcase Diane Jeusen of Clean Water Ac- bappens, maybe the casks could ~ Waterbed tion Alliance, two environmental stay at Prairie Island if the state \ Includes Dookcose Ists who played key roles in paid the iribe to relocate some- heOd/;XJOrd. frome, , 1994 debate, said if the Legisla where else such as tbe Twin Cities waterI:Jedmattress"heater.lrner,standard~ede' ture tries to talk about one part 0 Army ~unition plant property deck. AvailaDle In Light Honey or Walnut nISh, I the bill, they will want to in Arden Hills, she said. ' -=_"'" ~,'I, ,. ",.'., ' . 1111., 1 "." . _ ._,_ n I '.: .: , n.' ____.~,'_. _ ,L ,. .