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Home My WebLink AboutCCP 12-11-1995 . I ~ ~ ~ ~- AGENDA - ARDEN IDLLS CITY COUNCIL MEETING - NEW BRIGHTON COUNCIL CHAMBERS .- MONDAY, DECEMBER 11, 1995, 7:30 P.M. - 7:30 PM 1. Call to order/roll call - ,,'- 7:30 PM 2. Agenda Adoption - 7:35 PM 3. Approval of Minutes a. November 13, 1995, Regular Council Meeting - b. November 27, 1995, Regular Council Meeting c. November 27, 1995, Special Council Meeting - 7:40 PM 4. Consent Calendar a. Adopt, Resolution #95-79, Supporting and Encouraging the Redevelopment of Tony Schmidt Park b. Claims and Payroll 7:45 PM 5. Public Comments - ~ 7:50PM 6. Unfinished and New Business. Adopt, Resolution #95-83, Clarifying Final Sums of Money to be Levied for ,- ...-----a. I /b. Levy Year 1995, Payable in 1996 Adopt, Resolution #95-87, Accepting the 1996 Final Budget ~'. --. Adopt, Resolution #95-82, Accepting the 1996 Budget Estimate from the c. I . Ramsey County Sheriff for 1996 Law Enforcement Service d. Adopt, Resolution #95-84, Authorizing Approval of the Ramsey County Sheriff I Agreement for :(..aw Enforcement Service e. Adopt, Resolution #95-86, Livable Communities Act Goals f. Animal Control Services, Inc. Contract I g. Pay Estimate #3, Perry Park Reconstruction Project h. 1996 Street Improvements Feasibility Study 1. TCAAP Update I 8:50 PM 7. Administrator Comments I 9:00 PM 8. Council Comments 9:15PM 9. Adjoum I 9:20 PM 10. Executive Closed Session . a. Discuss Pending Litigation I The above times may vary depending upon length of issue discussion. I . . I E. December Meetings January Meetllll!S .l December 6 - Planning Commission January 1 - HOLIDAY December 11- Council Meeting -7:30 PM January 2 - Council Meeting - 7:30 PM - - December 12 - ParklRec. Committee - 6:30 PM Jamwy 3 - Planning Commission -7:30 PM - December 13 - Human Rights Committee - 7:30 PM January 8 - Conneil Meeting - 7:30 PM December 20 - Economic Development - 8:00 AM January 10 - Hwnao Rights Committee - 7:30 PM - December 21 - Worksession - 4:30 PM January 15 - HOLIDAY December 21 - Public Safety/Works Committee -7:30 PM January 18 - Work.session - 4:30 PM - December 22 & December 25 - HOLIDAYS January 18 - Public Safety/Works Committee - 7:30 PM ~~ December 26 - Council Meeting - 7:30 PM January 18 - Economic Development - 8:00 AM December 28 - Finance Committee - 7:30 PM January 23 - Parks/Rec. Committee -7:00 PM -, December 29 - HOLIDAY January 25 - Finance Committee - 7:30 PM January 29 - Conneil Meeting - PM - - - -' ~- I -- , I I I I I I '--- I , , ..... '. CITY OF ARDEN fiLLS MEMORANDUM I - DATE: December 8, 1995 , TO: Mayor and City Council Brian Fritsinger, City Administr@ , FROM: SUBJECT: Administrator Comments for December 11, 1995, Council Meeting , 1. Agenda Items a. Approval of Minutes , The Council is asked to approve the Minutes from three Meetings; November 13 and November 17, 1995, regular Council Meetings and the November 27, 1995 , Special Council Meeting. b. Consent Calendar , 1. Resolution #95-79. Tonv Schmidt Park The Council is asked to adopt Resolution #95-79, supporting the redevelopment of Tony Schmidt Park. The Council had reviewed this ,- Resolution at its last Meeting and directed Staff to make appropriate revisions before final approval. I 2. Claims and Payroll The Council is asked to approve claims in the amount of$286,146,29 and payroll for the period just ended. The Council should note payments to I MSA for $23,273.59; $44,950 to Ramsey County for December Law Enforcement; $47,178 to MCWS for December were sewer charges and I $113,702.24 to Midwest Asphalt for Pay Estimate #3. (The Perry Park Pay Estimate is not included in these numbers). I c. Unfinished and New Business 1. Resolution #95-83. 1996 Levv The Council is asked to adopt Resolution #95-83, clarifying fmal sums of I money to be levied for levy year 1995, payable in 1996. The final levy as presented at the Truth in Taxation Hearing is proposed to be $1,794,320. I 2. Resolution #95-87. 1996 Final Budl!et The Council is asked to adopt Resolution #95-87, accepting the 1996 final budget. This budget is consistent with those documents reviewed by the , Council over the past several months. ,e , ..... ---~ - ." ^ . 3. Resolution #95-82. 1996 Law Enforcement Budget .. The Council is asked to adopt Resolution #95-82, accepting the 1996 budget estimate from the Ramsey County Sheriff for 1996 Law I Enforcement Service. The proposed estimate is $ 520,485.77 and has been - included in the overall 1996 budget and proposed levy. 4. Resolution #95-84. Law Enforcement Contract . The Council is asked to adopt Resolution #95-84, authorizing approval of Ramsey County Sheriff agreement for Law Enforcement Services. This . action would approve a revised contract for services which will extend through 2000. Only four significant items have been revised in this . Agreement which are detailed in the Staff memorandum. 5. Resolution #95-86. Livable Communities Act Goals The Council is asked to adopt Resolution #95-86, adopting the Livable . Communities Act goals. These goals have been drafted utilizing the exiting Land Use Plan. These goals have also been prepared taking into . consider our relationship with neighboring cities. Staff has requested that Met Council send a representataive to the meeting to answer any questions. . 6. Animal Control Services Inc.. Contract (ASCI) The Council is asked to approve the contract with ASCI for the 1996 -. calendar year. ACSI has increased several of its various rates for the coming year. All of the local contract cities have previously renewed their contract with ACSI for 1996 services with a similar rate structure. . 7. Perrv Park Pay Estimate #3 The Council is asked to approve pay estimate #3 in the amount of . $70,702.06. Total retainage to date is $15,418.75. There will be some final improvements to be completed in the spring of 1996. I 8. 1996 Street Improvements Feasibility Study The preliminary Feasibility Study for the 1996 Street Improvement project . is completed. The Study addresses a number of issues including the pavement rerating, maintenance program, MSA street changes, and funding. Most importantly the plan provides for some alternates which I can be addressed at a later date after completion of informational meetings. 9. TeAAP Uudate . The Council is probably aware of the recent news articles addressing the potential for TCAAP to not be excessed in its entirety. This . announcement was not entirely anticipated. TCAAP representatives have indicated that the various public facilities including joint ballfields, City -. Hall, and Public Works are still a possibility. In addition, if the . , , " .... '. appropriate financial relocation package can be prepared, areas near Alliant could still be excessed at a future date. Staff will continue to work on funding opportunities and will report to the Council the findings of the , December 16, 1995, Vento Reutilization Committee meeting. ~ 2. Executive Closed Session I The City Attorney, Jerry Filla, would like to review recent activities relating to pending litigation. This Closed Meeting will be held immediately following the I Regular Meeting. 3. Non Agenda Items , a. Darlene Scott Resignation Darlene has tendered her resignation effective December 31, 1995. Staff will be analyzing the position responsibilities before proceeding with the hiring of a , replacement. b. List of Emplovees I A member of the Council had requested an updated list of employee addresses and phone numbers. This list is included for Council information. I c. November 30. 1995. Letter From MelchertlBlock Associates The engineering firm for the National Guard has requested an additional ,- $5,384.42 for costs perceived to be related to over-sizing of the project. It is the position of Staff that all but $734.42 is the responsibility of the National Guard. The City had requested information which would have resolved this issue I prior to construction, but the project engineer did not provide this to the City. Engineer Stonehouse has also responded to this request in his letter dated December 5, 1995. I will have this placed on the December 26, 1995, Meeting I agenda for final recommendation. d. November 27.1995. Letter From .James Tolaas. Ramsey County I This letter advises the City Council of the two Public Information Meetings sponsored by the Highway 96 Task Force. Due to a scheduling conflict an additional meeting for Wednesday, December 20 at 4PM - 6PM at the Shoreview , City Hall has been scheduled, Staff had intended to have this item placed on the December II, Agenda for further discussion. After receiving this notice, I thought it may be more appropriate to discuss this issue on December 26, after , these meetings. Staffhas also met with Ramsey County and MNDOT to discuss the design and I study of the Interstate 351R0und Lake Boulevard area. The County has agreed to pursue the design of this segment in January, 1996. This will assist the City in its , discussion of the GBD and future development. The County did decline participation in a Traffic Study. ,- I ~ ~ .. , I MNDOT will be holding further discussion on Federal funding sources for the .. bridge work. Staff was also advised of potential funds on the realignment of I Round Lake Boulevard. Staff will be working with the City Engineer to - determine whether these funds should be pursued. e. December 6. 1995. Memorandum From Terry Post on Weekly Financial I Transactions The December Tax Settlement was reduced by $180,175.36 due to pending I petitions and abatements. Of this amount, $167,438 stems from one petition - the CPI Corporate campus. This will result in a negative deviation against the 1995 I budget which was not anticipated. f. 1996 ISTEA Grant Funds Staff has investigated potential uses ofISTEA funds for future projects. I Specifically the City met with Ramsey County to discuss a trail along Old Highway 10. I Due to the uncertainty of the reconstruction of this road by Ramsey County, County and ISTEA representatives suggested holding this application for future . funding cycles. Programs such as this will continue to be studied as Staff becomes aware of them. Staff will continue to work with Ramsey County on the Highway 96 trail project -. through ISTEA funds. g. Union Negotiations . Staffhas informed the Local 49 of the Council position on the Unions' proposal. I expect to receive a Notice of Filing for Mediation shortly. . h, Drug and Alcohol Testing Policy A draft random Drug and Alcohol Testing Policy is enclosed for Council review. I This Policy will be presented to the Council for formal action on December 26, 1995. , December 7.1995. Letter to Paul Wesq,hal I. Staff has been receiving complaints from a couple of residents in regards to the , poor exterior lighting at the Army Reserve Center. The problem appears to be burnt out bulbs or malfunctioning fixtures. These individuals have not been willing to accept the fact that while the City holds programs at this location, it is I not the City's responsibility to repair, maintain or improve the lighting. The purpose of the letter is to document our attempts to encourage the upgrade of the lights. . J. November 28.1995. Parks and Recreation Committee Meeting Minutes and -, December 12.1995 Meeting Agenda , I .., . . MINUTES - CITY OF ARDEN HILLS, MINNESOTA I REGULAR CITY COUNCIL MEETING NOVEMBER 13, 1995 7:30 P.M. - NEW BRIGHTON CITY HALL I / CALL TO ORDERlROLL CALL I Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular . City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, Dale Hicks, I Paul Malone and Susan Keirn. Also present were: City Administrator, Brian Fritsinger; City Accountant, Terry Post; . Public Works Superintendent, Dwayne Stafford; Community Development Director, Kevin Ringwald; City Engineer, Greg Stonehouse; City Attorney Jerry Filla; and .- Recording Secretary, Ruth McLaurin. ADOPT AGENDA . MOTION: Keirn moved and Hicks seconded a motion to adopt the agenda for the November 13, 1995 City Council meeting as presented. The motion carried unanimously (5- 0). I APPROV AL OF COUNCIL MINUTES . October 30, 1995 . Corrections: Under corrections; Page 4, to read: Add to paragraph three: Mr. Page 1: . Stonehouse indicated that the use of photographs were already planned for use. I Page 4: Third paragraph; Mr. Craig Wilson, 1677 West County Road F, was revised to read: recommend the Council defer action on the park dedication fee for the lot at the comer ofE2 and Old Snellinll I since a fair market value could not have been established for the property. The fact that the ourchase agreement between Mr. Ollren .. and Bethel was not an arms length agreement and the propertv was not sold on the o,pen market supports this Doin!. Mr. Wilson I _n__..___n._ , '. ARDEN HILLS CITY COUNCIL - NOVEMBER 13. 1995 2 , further recommended the Council require an appraisal because the - sale of the land has not vet been recorded with Ramsev County. , MOTION: Aplikowski moved and Hicks seconded a motion to approve the minutes of the October 30, 1995 regular City Council meeting as presented. The motion carried , unanimously (5-0). CONSENT CALENDAR , A. Resolution #95-77, Adopting and Confirming Special Assessment for Diseased Tree Removal. , B. Resolution #95-76, Concurring with Retroceding Legislative Jurisdiction of the Army Reserve Training Facility. C. Schedule Special Meeting, November 27, 1995,7:00 PM , D. Schedule Closed Meeting, November 27, 1995, 6:30 PM E. Claims and Payroll. , MOTION: Hicks moved and Aplikowski seconded a motion to approve the Consent Calendar as presented, and authorize execution of all necessary documents contained ,- therein. The motion carried unanimously (5-0). PUBLIC COMMENTS I Mr. Craig Wilson, 1677 West County Road F, indicated at the previous Council meeting held on October 30, 1995, that the Park Dedication Fee for the Ogren property was discussed. He I questioned the procedure used by Council regarding obtaining an appraisal for the property on which to base the fee. He noted Appendix A of the Subdivision addressing Park Dedication Fees in the City Ordinance, noting the Council is required to obtain an appraisal. I Community Development Director Ringwald noted Section 22-29, item 5 indicates" ...the Council as a basis for... mav request an appraisal...ifit is deemed advisable...". Mr. Ringwald , indicated this decision would be at the discretion of the Council. Mayor Probst noted Council held discussion at its October 30, 1995 meeting which addressed the , Council's feelings regarding this issue. , No further public comment was made. UNFINISHED AND NEW BUSINESS , Resolution #95-75. Electing to Participate in the Local Housin~ Incentives Account ,. Pro~ram Under the Livable Communities Act , .- ------ --.- ------------------- . ARDEN HILLS CITY COUNCIL - NOVEMBER 13. 1995 3 .. Community Development Director Ringwald requested Council to consider the adoption of - . . Resolution 95-75, electing to participate in the Local Housing Incentives Account Program under the Metropolitan Livable Communities Act for the calendar year of 1996. . Mr. Ringwald explained the Metropolitan Livable Communities Act was adopted by the State of Minnesota in 1995. The Act is intended to address housing and other development issues facing . the Twin Cities metropolitan area. The Act requires that Metropolitan Council negotiate affordable and life-cycle housing goals for each participating municipality. . Mr. Ringwald indicated if the City chooses to participate in the Act, then the City and the Metropolitan Council Staffwill need to finalize negotiations on the affordability and life-cycle . housing goals by the December 11,1995 regular meeting. The Metropolitan Council will then act on these negotiated goals prior to January 15, 1996 as required by the Act. Mayor Probst inquired if Staff feels comfortable with the Metropolitan Council approving . negotiated goals. Mr. Ringwald indicated there is always a risk that Metropolitan Council will not approve the goals that the two Staffs' have agreed upon. However, the Staffhas had . discussions with the Metropolitan Council staff and feel very comfortable with the goals as discussed so far. Councilmember Aplikowski inquired as to the benchmark Arden Hills currently meets. Mr. -. Ringwald indicated that would be in regard to affordable rental. Councilmember Malone inquired if information from neighboring communities has been . obtained of which Arden Hills has based their goals. Mr. Ringwald indicated some information . has been received. The benchmark is an item the Metropolitan Council will negotiate. Councilmember Malone indicated there are several funds available if the City participates in this . Act. MOTION: Hicks moved, Aplikowski seconded a motion to adopt Resolution #95-75, . electing to participate in the Local Housing Incentives Account Program under the Metropolitan Livable Communities Act for the calendar year of 1996. Motion carried unanimously (5-0). . Planninl: Case #95-01. OneComm SUP Extension Community Development Director Ringwald reported the applicant is requesting an extension of . their site plan approval to June 30, 1996 so as to accommodate their anticipated construction of antennas at the Red Fox Road water tower, . .. I - - . .. ARDEN HILLS CITY COUNCIL - NOVEMBER 13. 1995 4 . . Mr. Ringwald noted the applicant received a special use permit and site plan approval from the - City Council at its regular meeting of January 30,1995 in Planning Case 95-01. The approval . aJ.lowed for the construction of transmission antennas on the Red Fox Road water tower. Mr. Ringwald indicated Staff recommends that the approval of Planning Case 95-01 be extended . until June 30, 1996, subject to the original conditions of approval. MOTION: Aplikowski moved, and Malone seconded a motion to approve the Planning Case . #95-01 extension until June 30,1996 subject to all prior conditions. Motion carried unanimously (5-0). . Plannin~ Case #95-05. O~ren pun Community Development Director Ringwald reported the applicant is requesting approval of a . Final Plat for a 12 unit "Townhomes of Lake Valentine" project on a 6.51 acre parcel in the R-l Single Family Residential Zoning District. . Mr. Ringwald noted some modifications to the plan, he indicated these modifications are generally responsive to conditions of approval of the PUD. The primary modifications that were .- made to the plan were in regard to the reduction in the number of units, the Southerly relocation of the private road and the Southeasterly relocation of Units 5 and 6 away from the 66 foot easement. . Mr. Ringwald briefly reviewed the Final Plat describing the modifications. . Mr. Ringwald reviewed the 20 conditions set forth in the Site PlanlPUD Master Plan approval. Mr. Ringwald recommended approval of the final plat of Townhomes of Lake Valentine in . Planning Case 95-05, subject to the following conditions: 1. Compliance with the approval of the Site PlanlPUD Master Plan of the . Townhomes of Lake Valentine which was granted on October 10, 1995. 2. Filing ofthe Homeowners Association documents with Ramsey County in a form acceptable to the City Attorney, I 3. Provision of the Letter of Credit to the City Administer in an amount equal to 125 percent of the improvement cost of the project in a form acceptable to the City .' Attorney. 4. Execution of the Development Agreement in a form acceptable to the City Attorney; and . 5. Compliance with the City Code, specifically Chapter 22 (Subdivisions). .. . , ' ,~ --- - . A@EN HILLS CITY COWCIL - NOVEMBER 13. 1995 5 .. Mr. Ringwald noted that the applicant has sixty (60) days from the date of the City Council - . approval to record the final plat or that approval is void. If the final plat is approved tonight, then the approval would become void on Friday, January 12, 1996. . Mr. Ringwald indicated the letter of credit had been received and the Development Agreement was under review of the City Attorney. . City Attorney Filla indicated he had reviewed the letter of credit and is comfortable with the document. He noted that the plat and declarations will be finished and soon recorded. . MOTION: Hicks moved, and Aplikowski seconded a motion to approve Planning Case #95- 05, final plat of Townhomes of Lake Valentine subject to the stated conditions . with the exception of condition number three (3) which has already been met. Mayor Probst allowed public comment at this time. . Ms. Doris Cannif, 3946 Glenview Avenue, indicated there is a stream that will flow from Lake I Valentine due to a plugged culvert and will flood the property under discussion. Mayor Probst indicated this property no longer has a connection to Lake Valentine. Ms. Cannif indicated there is a plugged culvert under Highway 10 that needs to be opened. She -. noted flooding in her back yard this previous August. She felt the Council was ignoring the flooding issue. Mayor Probst reiterated that there is no longer a connection to Lake Valentine I from this property. Councilmember Aplikowski inquired if the City had received any phone calls regarding flooding I on the Ogren property. Mr. Fritsinger indicated he did not receive any calls to his knowledge. Mayor Probst indicated the area that Ms. Cannifis referring to is at Valentine Park, at the intersection of County Road F and Highway 10, not E2 and Highway 10. I Ms. Sharon Turgeon, 1777 Venus A venue, asked for clarification of items in the Planning . Memo regarding distance between Units 5 and 6 and the 66 foot easement; the sediment pond could possibly flood; and also, would the conservation easement be disturbed during the construction. . City Attorney Filla indicated in response to the sedimentation pond issue, that the declarations state that the maintenance of the sedimentation pond is the responsibility of the Association. The . information regarding the sedimentation pond would be presented prior to the sale to any of the purchasing of the units. Mr. Ringwald indicated once the conservation easement is established it would not be disturbed. I He noted in regard to the distance between the 66 foot easement and Units 5 and 6, perhaps to be -. I - I I. ARDEN HILLS CITY COUNCIL - NOVEMBER 13. 1995 6 I .' more clear it could be stated, "The Northwest comer of Unit 6 will be at least 24.5 feet from the - 66 foot easement" . I Mr. Jay Shrankler, 1748 Venus Avenue, indicated the Council gave the applicant direction at the last Council meeting on October 30,1995. Mr. Shrankler asked if the Council now feels . comfortable with modifications. Mayor Probst indicated Council has reviewed an interim plan and the plan addressed their concerns. . Councilmember Hicks noted the street has been widened and the number of units have been reduced, to provide a more open development. I Mr. Ringwald also noted there will also be a catch basin located on the Southwest comer of the property to provide for treatment of all run off from the property. . Dr. Boh Mullin, 1793 Gramsie Road, asked about the conservation easement, in regard to "be allowed to return to natural vegetation". Mr. Ringwald indicated the developer would re- vegetate with natural vegetation that part of the easement which was disturbed due to grading, . within 14 days after the completion of the grading of the area. .- Ms. Bohbi Schatz, 1683 West County Road F, inquired as to the removal of the hill on the site. Mr. Ringwald described the earthwork that would take place on the site. I Councilmember Hicks inquired for clarification if there is any drainage away from the site to Valentine Lake. Mr. Stonehouse indicated there is no drainage into Valentine Lake from this site. I Ms. Turgeon asked if a Landscape Plan had been provided. Also, she asked how the City Code was applied to this case. Mr. Ringwald indicated a Landscape Plan had been reviewed and I shown and approved with the Site PlanlPUD Master Plan. Mr. Ringwald noted at least from the Staff level they had addressed the code in regard to a Single Family Attached Home development. I Mayor Probst indicated a Planned Unit Development is allowed under City Code and Council addressed this case as Single Family Attached development. I Mayor Probst noted this would be the fil1al action by the Council in regard to this development. I Councilmember Aplikowski complimented the citizens involved in this case for all their research and hard work. She reminded the residents that the Council needed to review the rights of all I involved, including the property owner and their right to develop their land. Councilmember Aplikowski indicated although it may not be the opinion of all, she feels the .- development will be a benefit to the community in the future. I - ARJ)EN HILLS CITY COUNCIL - NOVEMBER 13.1995 7 .- Ms. Lois Rem, 1670 Glenview Court, indicated the reason for the questions from the residents - '. I was that they wanted the Council to be comfortable with their decision. Ms. Rem provided a letter to be entered in the record as Exhibit 6.c. She requested an - explanation as to how the Ogren development would have gotten from the March plan, approved by Staff & Planning Commission, to its current state without the high level of involvement by I the residents. Mayor Probst indicated the original plan was not approved in March, it had not been reviewed by I the Council until October 10, 1995 where Council established conditions for approval. Mayor Probst expressed great concern for the notion that there was something other than a PUD - request. Mayor Probst indicated he felt the Council had reached a compromise between the developer and . the residents. He indicated although not all agree, there is a basic right to develop your land. This right can not be ignored. . Motion carried unanimously (5-0). -I Resolution #95-78. Ordering- Preliminarv Feasibilitv Reoort in the Matter ofthe 1996 Street Improvement Project City Engineer, Greg Stonehouse indicated the street re-rating was now complete. He provided I the Council with a prioritized list of streets as compiled in accordance with the project schedule and under the direction of Public Works Superintendent Stafford. I Mr. Stonehouse indicated under the new system, streets with PCI ratings less than 60 will require I reconstruction or cold, in-place recycling; street ratings from 61 to 80 will be best maintained with a bituminous overlay; ratings form 81 to 90 will require a seal coat; and those rated above 90 will require no maintenance in the next two to three years. I Mr. Stonehouse indicated a general Feasibility Study will be completed to outline the necessary improvements and associated costs for streets within the first and second priority categories. I This will allow City staff to hold informational meetings with the public in the next several weeks to determine which streets will be reconstructed/rehabilitated in 1996. Following those informational meetings, Staff would revise the Feasibility Study specifically toward the selected I streets, and schedule the formal Public Hearing to allow the project to proceed. MOTION: Hicks moved, and Keirn seconded a motion to adopt Resolution #95-78, Ordering I Preliminary Feasibility Report in the Matter of the 1996 Street Improvement Project. Motion carried unanimously (5-0). -. I . I. ARDEN HILLS CITY COUN"pL - NOVEMBER 13. 1995 8 I .' Pay Estimate #1. Arden Manor Water Main - . City Engineer Stonehouse indicated the recommended payment to Dave Perkins Contracting, Inc. is in the amount of $61,327.25 reflecting a $3,227.75 retainage. Mr. Stonehouse noted he recommends the retainage be held until the Punch List provided by himself and Public Works . Superintendent Stafford has been satisfied. MOTION: Keirn moved, and Aplikowski seconded a motion to authorize payment to Dave . Perkins Contracting, Inc., in the amount of$61,327.75 with a retainage of $3,227.75 to be held until the Punch List provided by the City Engineer and Public Works Superintendent has been satisfied. Motion carried unanimously (5- I 0). Hi~hway 96 Improvements Project Discussion . Mr. Jim Tolas and Mr. Tim Mayasich from Ramsey County presented proposed improvements for the section of Highway 96 that is within Arden Hills limits. They indicated Ramsey County . is receiving the Highway on a State/County turnback. I- Mr. Tolas noted there has been a Task Force that has been meeting monthly and now have provide key recommendations for Council comments. Mr. Tolas indicated they are now spending time gathering Council comments from all communities involved in the Highway 96 I project. Mr. Tolas described the improvements that are proposed for the eight and one half miles of I section that is within the City. He also noted a regional trail parkway that would also be built along the road. I Mr. Tolas indicated November will be spent gathering comments from the various Councils, then there will be informational sessions held in December, revisions in January and final recommendations and approvals in February of 1996. The goal is for at least one segment to be . designed in 1996 and constructed in 1997. I Mayor Probst inquired as to signals along the new highway. Mr. Tolas indicated there would be signals at 1/2 mile intervals. I Mayor Probst inquired as to costs. Mr. Tolas indicated the communities will be required to cover utilities, special lighting, etc. He also noted there are grants available to the communities, to aid in funding. I Mayor Probst inquired as to the trail costs. Mr. Tolas indicated this could be covered almost in .- its entirety under the State Aid program. I - ARDEN HILLS CITY COUNCIL - NOVEMBER 13. 1995 9 .- Discussion continued regarding funding, current projects, and problems specific to Arden Hills. - . - Councilmember Keim excused herself from the meeting at 9:05 p.m. . Mayor Probst inquired if there would be notification of residents regarding informational meetings, etc. Mr. Tolas indicated those directly affected by the improvements will be notified I by mail and there will also be newspaper notification. City Hall Improvements - City Administrator Fritsinger indicated improvements necessary at City Hall, some of which I were discussed at the October 19,1995 Worksession. Mr. Fritsinger indicated Staff would recommend roof modifications. These improvements would I gable the existing entry area. This improvement is necessary to resolve the continual leaking problem. His recommendation was to award the bid to Pleasant View Homes, Inc. in the amount of $2, 1 00. I MOTION: Malone moved, and Hicks seconded a motion authorizing the City Accountant to transfer funds from the Community Services Fund to pay for the entry area -I improvements and award bid to Pleasant View Homes, Inc. in the amount of $2,100. Motion carried unanimously (4-0). Mr. Fritsinger indicated the bids received for the carpet work varied, but explained that some I bids did not include moving the office furniture. His recommendation was to award bid to Floor Design in the amount of$6,263.75. I MOTION: Malone moved, and Hicks seconded a motion to authorize the City Accountant to transfer funds from the Community Services Fund to pay for carpeting and award I bid to Floor Design in the amount of $6,263.75. Motion was carried unanimously (4-0). I TCAAP Update City Administrator Brian Fritsinger indicated new information is limited. The Vento's I Committee will not be meeting again until after the Thanksgi-:ing holiday. He noted Staff continues to clarify questions. I Mr. Fritsinger indicated the Restoration Advisory Board is now taking applications at City Hall for those interested in serving on the Board. He noted this Board will be distinctively different I from the previous task forces. -. I I I. ARDEN HILLS CITY COUNCIL - NOVEMBER 13. 1995 10 I .' Mayor Probst indicated the purpose of the Board is to monitor cleanup of the Arsenal site, not - reutilization. I ADMINISTRATOR COMMENTS I City Administrator Fritsinger indicated a few items for discussion: OneComm SUP I Mr. Fritsinger inquired if the Council had any concerns for additional antennas at the tower. I Councilmember Malone indicated he was not sure both companies could be located on the same tower. I Mayor Probst indicated he would not be concerned if the businesses could be located at the same site and for both to use the tower since there are no antennas currently located I on the tower. .- County Road F issues Mr. Fritsinger indicated Ramsey County Courts has required the City and residents to I proceed to mediation. The City Attorney and Mr. Fritsinger will try to determine the next step and have information available for the closed meeting on November 27,1995. I Drug Testing Program Mr. Fritsinger indicated the City will now be required to have a drug testing program for I their heavy equipment operators in place by January I, 1996. Staff will be working on the development of this policy and present to the City Council in December. I COUNCIL COMMENTS Councilmember Hicks indicated in regard to the Ogren Park Dedication issue, it would seem the I Council's decision was on target. The recent sale of the U of M property in Shoreview was at a similar per acre cost. I Councilmember Aplikowski encouraged Staff to review the flooding issue near Valentine'Park and correct the culvert problem if there is one. I Councilmember Aplikowski inquired if County Road F is still being considered for a new name. .- Craig Wilson indicated at the next Public Works and Safety Committee meeting he can reintroduce information regarding his research of names and resident response. I I I ARDEN HILLS CITY COUNCIL - NOVeMBER 13.1995 11 ... - ' I Councilmember Aplikowski expressed concern regarding the rural design section of County Road F and requested something be done to ensure the safety of those using this stretch of I roadway. Mayor Probst indicated in regard to the response from Coralie Wilson at North Suburban Cable I Commission, he did not believe their response was adequate. However, the Council did not wish to pursue further discussion at this time. Mayor Probst indicated he received multiple copies of information regarding Metropolitan I Council and MNDOT's funding programs. I Mayor Probst indicated he was not sure if they can influence the date when the section of Highway 96 in Arden Hills can be done, but he would like to forward information to the County, . that Arden Hills is interested in moving forward with the project as soon as possible. Mr. Fritsinger indicated additional issues will be addressed and discussion will continue with the I County in regards to Highway 96. ADJOURN e. MOTION: Hicks moved and Aplikowski seconded a motion to adjourn the meeting at 9:58 p.m. The motion carried unanimously (4-0). I Dennis Probst Brian Fritsinger I Mayor City Administrator I NOTICE OF MEETINGS I The next regular Council meeting will be held November 27,1995, at 7:30 p.m., at New I Brighton City HalL I I -I I I . . .. MINUTES I _. CITY OF ARDEN IDLLS, MINNESOTA REGULAR CITY COUNCIL MEETING I NOVEMBER 27, 1995 7:30 P.M. - NEW BRIGHTON CITY HALL I CALL TO ORDERfROLL CALL I Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:38 p.m. I Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, Dale Hicks, Paul Malone and Susan Keim. I Also present were: City Administrator, Brian Fritsinger; City Accountant, Terry Post; Public Works Superintendent, Dwayne Stafford; Parks and Recreation Director, Cindy I Walsh; Community Development Director, Kevin Ringwald; City Engineer, Greg Stonehouse; and Recording Secretary, Ruth McLaurin. I- ADOPT AGENDA MOTION: Malone moved and Keirn seconded a motion to adopt the agenda for the I November 27,1995 Regular City Council meeting as presented. The motion carried unanimously (5-0). I PUBLIC HEARING I Adopt. Resolution #95-80. Sponsorin~ a Community Development Application to Accommodate the Consolidation and Expansion of CPI Guidant. I Community Development Director Ringwald verified Publication of Notice of the Public Hearing in the November 16, 1995 and November 23,1995 issues of the Focus. I Mayor Probst opened the Public Hearing at 7:40 p.m. He indicated the Public Hearing would begin with a presentation by Staff and then comments would be heard from the audience and Council. . Mr. Ringwald presented a brief review of the resolution. He indicated the City Council is requested to approve Resolution #95-80 which authorizes the City to make an application to the I Minnesota Department of Trade and Economic Development for a grant in the amount of $250,000 to $300,000 to facilitate the consolidation and expansion at CPI Guidant. .- I - - -.- , I . ARDEN HILLS CITY COUNCIL - NOVEMBER 27. 1995 2 .- - I Mr. Ringwald indicated in October of 1995, the Staff completed the Phase I application for this . request and forwarded it to the Minnesota Department of Trade and Economic Development. Also, in October of 1995, the Minnesota Department of Trade and Economic Development informed CPI that it appeared they would be eligible to receive $250,000 to $300,000 in I assistance for their project. Mr. Ringwald indicated Staff is in the process of completing the Phase II application and part of I the requirement of this phase is to hold a Public Hearing. Mr. Ringwald recommended the Council authorize the Mayor and City Administrator to execute . Resolution #95-80. Mr. Roger Aiken, 4360 Hamline Avenue North, inquired if there was a component of the . funding in this project that would be connected to the Livable Communities Act. Mr. Ringwald indicated there is no connection. Mr. Ringwald explained that if, in the future, CPI Guidant requested "asbestos abatement funds", - then there would be a need for the City to participate in the Livable Communities Act program. -. Mr. Aiken inquired if CPI Guidant would fall into the Tax Increment Financing District. Mr. Ringwald indicated Tax Increment Financing is not an element of this application. I Mr. Ringwald explained if the property qualified for Tax Increment Financing, CPI Guidant could apply for it, but it would still need Council approval. City Administrator Fritsinger - pointed out this property is not currently in a Tax Increment Financing District and would need to go through a Public Hearing process in order to create such a district where CPI could then apply for financing. I Mr. Aiken inquired if a Traffic Study had been done, or will be done. Mr. Ringwald indicated the expansion will occur within an existing structure, so a Traffic Study would not be required. I Mr. Aiken indicated CPI Guidant has been a good neighbor to Arden Hills and he felt it enhances the community. I Mr. Aiken expressed concern for tax relief requested by businesses and the consequence if the I businesses moved. Mr. Aiken also expressed concern once again for traffic created from this expansion and the I potential traffic impact ofthe redevelopment ofTCAAP. Mr. Aiken submitted an article from an issue of Finance/Commerce for Council's information. -I - -_._~-~----- . . .. ARDEN HILLS CITY COUNCIL - NOVEMBER 27.1995 3 I - Mayor Probst, hearing no further public comments, closed the Public Hearing at 7:53 p.m. . Mayor Probst commented in regard to traffic studies, agreed with Mr. Ringwald and indicated the expansion will be in an existing facility and he supports approval of the resolution. I Mayor Probst indicated this is an opportunity for the City to take advantage of State-wide funds available for development. He noted Arden Hills currently receives only $9.50 per capita in . State Aid funding as compared to other communities in the nearby area receiving approximately $30 per capita in State Aid funding. He felt it only appropriate to put funding back into the City that the residents are paying out to the State as part of its tax payments. I MOTION: Aplikowski moved Keirn seconded a motion to approve Resolution #95-80, Sponsoring a Community Development Application to Accommodate the I Consolidation and Expansion of CPI Guidant. Motion carried unanimously (5-0). APPROVAL OF COUNCIL MINUTES I November 16,1995 Worksession .- Corrections: I Page 3: Last sentence of the page: "Mr. Malone..." should be changed to "Mavor Probst... " I MOTION: Aplikowski moved and Hicks seconded a motion to approve the minutes of the November 16, 1995 Worksession City Council meeting as presented. The motion carried unanimously (5-0). I CONSENT CALENDAR . Mayor Probst requested item Sa., Resolution #95-79, be removed from the Consent Calendar and be added to the Regular agenda under Unfinished and New Business. I A. Adopt Resolution #95-69, adopting Apportionment of Assessments Relating to Improvement (No. W-78-5.) B. Adopt Resolution #95-70, Adopting Apportionment of Assessments Relating I to Improvement (No. ST-81-2.) C. Adopt Resolution #95-81, Adopting Apportionment of Assessments Relating I to Improvement (No. W77-5W78-2.) D. Schedule Special 1996 Council Meeting for City Appointments and Oaths of .. Office (Tuesday, January 2, 1996). E. Larkin, Hoffman, Daly & Lindgren, L TD Contract for Services I -.-..---- I . ARDEN HILLS CITY COUNCIL - NOVEMBER 27. 1995 4 .' - I F. Claims and Payroll. MOTION: Hicks moved and Malone seconded a motion to approve the Consent Calendar as . corrected, and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). I PUBLIC COMMENTS I Mayor Probst invited the audience to address the Council in regard to any issue not already on the agenda. There were no public comments at this time. , UNFINISHED AND NEW BUSINESS Plannin~ Case #94-01A. United PrOl;1erties. I Community Development Director Ringwald briefly reviewed the Planning Case requesting a . modification of their Special Use Permit to allow the installation of two four-foot by four-foot leasing signs at Arden Plaza. -I Mr. Ringwald indicated the applicant has provided Staff with a copy of the proposed signage and a plan showing the proposed location of the two leasing signs with the setback identified. Mr. Ringwald reported the Planning Commission recommended approval of Planning Case 94- , 01A, SUP amendment (temporary leasing signage), subject to the following conditions: , 1. Provision of detailed plans for the construction of the temporary leasing signs; 2. Provision of a detailed map locating the temporary leasing signs, to be consistent , with the setback requirements of the Sign Ordinance; 3. Provision of the temporary leasing signs in accordance with the definition of temporary real estate signs as defined by the City Code; and I 4. Removal of temporary leasing signs to occur six months after City Council approval of Planning Case 94-01A. Councilmember Malone indicated he supported approval of the application, but noted the six I month maximum will be enforced. He commented that there seem to have always been a rental/lease sign on the property, but encouraged Staff to vigorously enforce the time limitation I of this and future sign applications. The applicant requested if the six-month limitation could be enforced from the time that the sign I is erected instead of the time of approval. Council felt there should be no problem with the ability to still erect the sign, but did agree to have the time limit start from the erection of the -I sIgn. , --- ----- --- I . I. AlillEN HILLS CITY COUNCIL - NOVEMBER 27 1995 5 I MOTION: Hicks moved Aplikowski seconded a motion to approve Planning Case #94-0IA, . United Properties, 3585 Lexington Avenue, SUP amendment subject to the stated I conditions with the expansion of number four to state: 4. Removal of temporary leasing signs to occur six months after the I erection of the sign. Plannin~ Case #95-20. Ryder Student Transportation. 1901 W. County Road F. SUP I Amendment. Community Development Director Ringwald briefly reviewed the application requesting I approval of an amendment to their Special Use Permit to construct a canopy over their existing gasoline pumps. Also, the applicant is requesting approval of landscaping adjacent to County I Road F which was required as part of the original Special Use Permit. Mr. Ringwald reported the Planning Commission recommends approval of Planning Case 95-20 I subject to the following conditions: 1. Prohibition of signage on the canopy. I- 2. Provision ofrecessed luminaries under the canopy, so as the source of the illumination is not visible from adjacent properties; 3. Provision of canopy lighting such that the lighting intensity does not exceed 0.4 I foot candles at the property line. 4. Provision ofa 15 foot "sight line" area adjacent to the North curb line of County Road F; I 5. Provision oflandscape enhancements adjacent to County Road F (Area I - one Ash tree 2.5 inch caliper and one shrub bed with 13 medium sized shrubs, Area 2 - Four Ash trees 2.5 inch caliper and two shrub beds each with 13 medium sized I shrubs, Area 3 - Five Ash trees 2.5 inch caliper and two shrub beds each with 13 medium sized shrubs, and Area 4 - Two Ash trees 2.5 inch caliper and one shrub I bed with 13 medium sized shrubs); 6. Completion of the required landscape enhancements prior to June 15, 1996; 7. Provision of the required landscape bond (125 percent); I 9. Replacement of missing evergreen trees (from the original landscape plan) prior to June 15, 1996; 10. Submittal of a landscape plan for the area adjacent to Interstate 694 for City I Council consideration; II. Provision of programmable electric bus plug-ins prior to June 15, 1996; and 12. Modification of the canopy color to be consistent with the exterior of the existing . building. .- I ----------------- I ARDEN HILLS CITY COUNCIL - NOVEMBER 27. 1995 6 .. 0 I Mr. Ringwald reported the applicant has provided Staff with a letter dated November 17, 1995 which states that the applicant believes that condition number ten of the Planning Commission I recommendation is unreasonable and unnecessary. Mr. Dave Brabender, the applicant, indicated they had noted they would look into landscaping I the area near Highway 694, but did not indicate they would landscape the area. He noted the area in question is approximately 75 feet and is sloping. He noted this would be an added expense to a property they are leasing. He indicated they are currently adding $20,000 in . landscaping. Councilmember Hicks inquired if the area in question is adjacent to residents. Mr. Brabender I indicated no, it would be screening from the freeway. Councilmember Aplikowski inquired if this is the area where the banner advertising for drivers I is normally positioned. Mr. Brabender indicated there is a sign there, at times they also hang a banner over the sign to advertise for drivers, but would be willing to remove the banner. Councilmember Aplikowski supported the removal of condition number ten. Councilmember I Malone concurred and reminded Council the applicant is a provider of student transportation for -. the City's school children and that cost increases to student transporation is reflected in the school levy. MOTION: Hicks moved and Malone seconded a motion to approve Planning Case #95-20, I Ryder Transportation, 1901 West County Road F, SUP amendment, subject to the stated conditions with the elimination of condition number ten. Motion carried I unanimously (5-0). Pav Estimate #3 - County Road F Improvement Project I City Engineer, Greg Stonehouse reviewed Pay Estimate #3 for County Road F improvements. Mr. Stonehouse recommended total retainage to date of$41,874.60, keeping the Contractor still I interested in the project until completion and satisfaction of the project has been established. Mr. Stonehouse indicated if the Pay Estimate meets the Council's approval, he would recommend I a payment of$1l3,707.24. Mayor Probst inquired if Mr. Stonehouse was confident that there would be enough funds . available should the City seek other companies to finish the work. Mr. Stonehouse indicated there should be sufficient funds available and noted the performance bond would be made I available should the City be unsatisfied with the work completed. -I I --------~---~--- . .. AROEtl HILLS CITY COUNCIL - NOVEMBER 27. 1995 7 I MOTION: Malone moved and Keim seconded a motion to authorize Pay Estimate #3 in the - amount of$113,707.24 to Midwest Asphalt, Inc. Motion carried unanimously (5- I 0). Resolution #95-79. Tonv Schmidt Park . Mayor Probst indicated Resolution #95-79 is Staff's response to the request for a resolution requesting the County to establish the Tony Schmidt Park Improvements as a high priority on I their list for upcoming improvements. Council commented as to the language of the Resolution and directed Staff to review and present I the Resolution at the next meeting. . Council encouraged Staff to be polite but use strong language to encourage the County to move ahead with keeping the Tony Schmidt Park Improvements on their priority list. . TCAAP Undate City Administrator, Brian Fritsinger, indicated that Staff has been attempting to meet with State .- agencies such as the Department of Transportation, Department of Natural Resources, National Guard and Department of Trade and Economic Development regarding site activities and State clean-up programs. I Mr. Fritsinger explained that the Vento Committee is tentatively scheduled for December 16, 1995. No time or location has yet been determined. Fritsinger anticipates the meeting may be I the last meeting by the Vento Committee. Fritsinger stated that a taped interview reviewing the history of TCAAP was recently taped at I Meridith Cable and broadcasting is upcoming. I Mayor Probst stated that he anticipated the December 16 meeting to be at 9:00 a.m., as has been typical for past meetings, but that notice should be forthcoming. I ADMINISTRATOR COMMENTS City Administrator Fritsinger indicated the Ramsey County League of Local Governments is I holding election of the executive board. . I- I -- I , , ARDEN HILLS CITY COUNCIL - NOVEMBER 27. 1995 8 .1 COUNCIL COMMENTS - . Councilmember Hicks indicated the Public Works and Safety Committee did not feel the I renaming of County Road F should fall into their jurisdiction and referred it to Council. He noted no name has come forward as a clear suggestion. I Councilmember Hicks wished to clarify the comments of the Public Works and Safety Committee meeting minutes. He did not wish for the minutes to reflect that he was berating . Staff, but was expressing a desire to explain that the process of notifying the Public in regard to improvements is starting earlier this year in an effort make a more deliberate attempt to involve the community. I Councilmember Hicks indicated a conflict with attending the Planning Commission meeting on December 6, 1995. Councilmember Aplikowski indicated she would be happy to attend the . meeting in his place. Councilmember Malone noted he agreed with previous comments made by Councilmember . Aplikowski in regard to the curve on County Road F. He noted perhaps reflector posts could be added to improve safety. -. Councilmember Malone encouraged Staff and Council to help with the request of the parking problem on Dellview Avenue. . Councilmember Aplikowski indicated, in regard to the curve on County Road F, perhaps reflector posts could be added. . Public Works Superintendent Stafford indicated he felt that also was a good option and would follow the direction of the Council. Mr. Fritsinger indicated Staff would work on this issue. . Councilmember Aplikowski also indicated she would like to see the suggestions for names for County Road F and perhaps the Council could review and suggest a change. . Councilmember Aplikowski expressed concern regarding the policies of Charitable Gaming, and trade area requirements in the City. She encouraged Staff to review the policies of this issue. I Mr. Fritsinger noted the discussion continues in regard to the "trade area" definition. Mayor Probst requested that Mr. Craig Wilson submit the information he has obtained in regard . to renaming County Road F and the Council review and begin a process to rename that road. Mayor Probst inquired about the Cleveland bridge, noting it had been reopened and questioned I the work that had been done. Mr. Stafford indicated he would be attending a meeting on -. Thursday, November 30 and would update the Council with any information he obtains. I I , . . I. ARDEN HILLS CITY COUNCIL - NOVEMBER 27. 1995 9 I . I ADJOURN I MOTION: Malone moved and Keirn seconded a motion to adjourn the meeting at 8:40 p.m. The motion carried unanimously (5-0). I I Dennis Probst Brian Fritsinger Mayor City Administrator I NOTICE OF MEETINGS I The next regular Council meeting will be held December 11, 1995, at 7:30 p.m., at New Brighton .- City Hall. I I I I I I I I- .., I I I. I MINUTES - CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING I NOVEMBER 27, 1995 7:00 P.M. - NEW BRIGHTON CITY HALL I CALL TO ORDERfROLL CALL I Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the Special City Council meeting at 7:20 p.m. I Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, Dale Hicks, Paul Malone and Susan Keim. I Also present were: City Administrator, Brian Fritsinger; City Accountant, Terry Post; Public Works Superintendent, Dwayne Stafford; Parks and Recreation Director, Cindy I Walsh; Community Development Director, Kevin Ringwald; City Engineer, Greg Stonehouse; and Recording Secretary, Ruth McLaurin. I. ADOPT AGENDA MOTION: Keirn moved and Malone seconded a motion to adopt the agenda for the I November 27, 1995 Special City Council meeting as presented. The motion carried unanimously (5-0). I NEW BUSINESS I Discuss Truth in Taxation Hearing Presentation Materials City Accountant Post presented the Council with information that will be presented at the Truth I in Taxation Hearing on November 30, 1995. Mr. Post explained and reviewed each overhead that will be used during the Public Hearing. He I requested the Council to comment and give direction in regard to the presentation. Councilmember Malone suggested instead of using acronyms, words such as LGA or HACA be I spelled out for the benefit of the residents. Mayor Probst indicated the bar chart presented concerning the shift in tax capacity between I residential and commercial/industrial property does not visually show the magnitude of the . change. I I --- - I ARDEN HILLS SPECIAL CITY COUNCIL - NOVEMHER 27. 1995 2 .- - I Council suggested the bar chart could be included in the information, but not used as an overhead - transparency in the presentation. Mr. Post indicated the presentation will be very similar to that given last year. I Council indicated the proposed presentation would well inform the residents of the proposed payable 1996 property tax levy and 1996 Council General Fund budget. I ADJOURN MOTION: Hicks moved and Keirn seconded a motion to adjourn the meeting at 7:35 p.m. - The motion carried unanimously (5-0). - - -I Dennis Probst Brian Fritsinger - Mayor City Administrator - I I - I I . - I -, I I CITY OF ARDEN HILLS . RAMSEY COUNTY I RESOLUTION NO. 95-79 - I A RESOLUTION FOR THE CITY OF ARDEN HILLS A RESOLUTION SUPPORTING AND ENCOURAGING I THE REDEVELOPMENT OF TONY SCHMIDT PARK I WHEREAS, the Ramsey County Parks and Recreation Department has indicated that Tony Schmidt Park is on their redevelopment priority list; and I WHEREAS, the City of Arden Hills continues to receive complaints and concerns regarding the current condition of Tony Schmidt Park; and I WHEREAS, the Arden Hills Parks & Recreation Committee has met with the Ramsey County Parks & Recreation Director and Commission Chair to discuss concerns the residents and staff have regarding the park and encouraged them to make the I redevelopment the top priority in the next budget process, which is in 1997; and I . WHEREAS, Ramsey County has maintained that Tony Schmidt Park has been among its priorities in past years, but unfortunately has not achieved a top priority to be funded; and I WHEREAS, The Arden Hills City Council is concerned that Tony Schmidt Park is in need of redevelopment while others in the Ramsey County Parks system have been I redeveloped; and WHEREAS, Ramsey County has indicated that the redevelopment will occur in phases and the I City of Arden Hills concludes that phase I should include the north portion of the park area on the hill, with trails connecting to the Arden Hills trail system and Phase II should include the beach area. I NOW, THEREFORE, BE IT RESOLVED, that the Arden Hills City Council, fully supports I and encourages Ramsey County to redevelop Tony Schmidt Park beginning in 1997 with the additional phases to occur in 1998, if the entire project cannot be accomplished in one year. I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 27TH DAY OF NOVEMBER, 1995. I DENNIS PROBST, MAYOR - ATTEST: I BRIAN FRITSlNGER, CITY ADMINISTRATOR I I CITY OF ARDEN HILLS PAGE10F3 I. ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT THE 12/11/95 COUNCIL MEETING I CLAIMS PAID SINCE LAST COUNCIL MEETING (11/27/9.ID. I 'I dIL#; ldlLOAlElVENDOIl. IAMOONTI .CO:MMBNTS I I , " 9546 11/28/95 University of Minnesota 40.00 "Snow & Ice Control Seminar" 12/06. Stafford I 9547 11/28/95 Norwest Bank Minnesota. N.A. 20.00 "Economic Forecast Seminar" 12/06, Post 9548 11128/95 Larkin. Hoffman, Dalv & Lindgren. Lrd. 4.954.95 Professional Services throuQh 10131/95 9549 11128195 Midwest Asphalt Corporation 84.040.26 Pay Estimate #3 29.666.98 Partial Retainage Released (Total $113,707.24' I 9550 12/01/95 Public Emnloyees Retirement Association 2,273.61 First December P avroll , 9551 12/01{95 leMA Retirement Trust 457 1,761.46 First December Pavroll 9552 12/01195 State Canitol Credit Union 1,644.83 First December Payroll N/A 12/01195 Lynn Burwell 877.50 Dance Instructor, Octoher - November I (877.50 Remitted to the IRS 9553 1?/01/95 Internal Revenue Service 877.50 Federal Income Tax - Lvnn Burwell 9554 12/01195 MetroDolitan Council Wastewater Services 47,178.00 Sewer CharlIe - December I 9555 12/01/95 Instv- Prints 50.11 200 3 Part Purchase Orders 9556 12/01/95 Afton AIDS Ski Area 880.00 Lift Tickets. 88 - Vacation DavTrio. 12;D1 9557 12/01/95 Afton Alns Ski Area 220.00 Ski Rentals, 22 - Vacation DavTrin, 12;D1 1~58 I 12/0lt95 : Shirlev Evenson 25.53 Reimbursement Council Sunnlies I ii I .= I Subtotal - Paid Claims 173,633.2311 Ie I Paid Claims From Above - 173,633.23 Add Unpaid Claims, Page 3 of 3 112,513'(J6 I Total Accounts Payable Claims for Council Approval, 12/11 286,146.29 I I I I Note: Checks for unpaid claims totaling $34,206.25, were issued on I November 28, 1995 after approval at the November 27, 1995 Council Meeting. They were check numbers 9517 - 9545. This sequence corresponds to unpaid temporary numbers Tl-T29. Check numbers 9515-9516 were used for alignment. I I . CLAlMS2 I I , CITY OF ARDEN HILLS PAGE20F3 I ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 12/11/95 COUNCIL MEETING . I UNPAID CI.AIMS REGISTER: Plif"Ml'#I(;&(l)ATEI~R .. , I AMOUNT I OOMMEl'ttS >>1 I I 1'001 12/12/95 Aid Electric Service. Inc. 602.00 lift #10 Troubleshoot Alarm ' ~~ 1'002 12/12/95 The American Stores, Inc. 5.73 Vehicle #102 - licl11 WIRellector I 1'003 12/12/95 Animal Control Services 289.80 DodCat Enforcement, 10/27 11128 1'004 12/12/95 Association of Metropolitan Municipalities 13.50 MAMA Lunch/Meetino, 11/16 - Fritsinoer 1'005 12/12/95 AT&T 5.30 Current Invoices - Lono Distance 1'006 12/12/95 AT&T Wireless Services 57.86 Current Invoices I ,1'008 12/12/95 Beisswenger's Hardware 155.18 November Purchases - Parks and P.W. I; 1'009 12/12/95 Bonnie Blanchette 22.00' Refund - Afton Alns Ski Trio 1_1'010 12/12/95 LuAnn Brunn 200.00 Citv Hall Janitorial Services. 11115-12/15 1'011 12/12/95 Carlson Equipment Company 151.23 Rental of Equipment - Water Utility I 51.55 Slow I Stan Sil1Il 1'012 12/12/95 Connellv Industrial Electronic 792.81 Booster Station - Install Timer 1'013 12/12/95 Cushman Motor Companv, Inc. 817.46 Vehicle #54 -Service Brakes, Tune- Uo. Etc. I 1'014 12/12/95 D. C. Hey Company 255.35 Conier- Mince. & Meter Clios., 10/21-11/21 1'015 12/12195 Davies Water Eauinment Comnanv 159.71 SUP!,lies - Water Main Break. Siems Ct. ,_ 1'016 12/12/95 E Z Recycling, Inc.,~~~_,__ _ 5,993.35 November Service , 1'017 12/12/95 Electric Citv, Inc. 21.40 Outlet, Irrioation Svstem - Perrv Park I I 1'018 12/12/95 Electro Watchman. Inc. 335.48 Quarterlv Charge, 12/01/95-02/29196 , 1'019 12/12/95 Fetching Trces 1,700.00 Transolantino of Trees - Various Parks :I 1'020 12/12/95 Focus Ne';"s ,~-- 114.24 Two Legal Notices - SUP's 'I 1'021 12/12/95 Frattallone's Hardware Stores 69.50 Novembcr Purchases - Public Works 11 I 1'022 12/12/95 Ellen Dalv Gabiou 22.00 Refund - Afton Ski Trip 1'023 12/12/95 Gallagher's Service. Inc. 343.70 October & November Service 495.17 Removal of Debris - Grant Road I 1'024 12/12/95 General Office Products Comnanv 578.58 Various Office Products 1'025 12/12/95 Glenwood Inglewood 13.19 November Service 1'026 12/12/95 W. W. Grainger. Inc. 121.44 Li.ht Bulbs - Perrv Park & Citv Hall 1'027 12/12/95 Julie Hauer 22.00 Refund - Afton Alps Ski Trip ,~ I 1'028 12/12/95 J. C. Auto Supolv, Inc. 8.92 Vehicles #2 and #17 - Repair Parts 1'030 12/12/95 Kath Auto :>t!jJ!,ly __,..____,_.. 296.87 November Purchases - Parks and P.W. 1'031 12/12/95 Knox Buildino Materials 75.58 Materials for Shelves - City Hall _ 1'032 12/12/95 League of MN Cities Insurance Trust 3,754.20 Health and Dental Insurance December I 1'033 12/12/95 Lillie Suburban Newspapers. Inc. 81.90 Legal Notice - Pronosed 1996 Prooertv1'axes T035 12/12/95 Maier Stewart and Associates, Inc. 23,273.59 Professional Services - October 1'036 12/12/95 Mardell, Amundson, Johnson & Leirness 3.500.00 Aporaisal Fee County Road F Proiect , I 1'037 12/12/95 Metropolitan Council Wastewater Services 10,345.50 Sac Remittance - November ,_I 1'038 12/12/95 Metropolitan Inspection Service. Inc. 1,220.00 Electrical Insnections - November 1'039 12/12/95 Morton Salt 736.55 Road Materials ,__ 1'040 12/12/95 Municilite Comoanv 80.94 Vehicles #106 and #107 Strobe Ii.hts I 1'041 12/12/95 National League of Cities 15.00 Meeting - Walsh 1'042 12/12/95 NorthelTl,~tates Po"".r_c;:,o_mp~L_,__, 3,682.67 Current Invoices 1'043 12/12/95 Northern States Power Comnanv 963.30 Street Lighting " I 1'044 12/12/95 Eugene F. Pakov 2,370.81 Heating Inspections through November 1'045 12/12/95 Tracy Petersen 112.49 Reimb. - Mileaoe and MRP A Confercnce - 1'046 12/12/95 Diane Pike 10.00 Refund - Rental of Ski Eauioment 1'047 12/12/95 Terrance Post 35.10 Reimb. - Mileage and MGFOA Meeting I II 1'048 12/12/95 Postage bv Phone 400.00 Office Postaoe ..~ . II Total. Page 2 of 3 Carried Forward - 64,372.95 Ii CLOM" I I I . CITY OF ARDEN HILLS PAGE30F3 I ACCOUNTS PAYABLE CLAIMS REPORT TO BE APPROVED AT 12/11/95 COUNCIL MEETING . I UNPAID CLAIMS REGISTER (CONT.): I ImM1>.#..I....tg,OATE.I....Vl!NOOll. IAMOtlN't! COMMENI'Si I I I T049 12/12/95 Postmaster, St. Paul 315.89 Postage Winter Recreation Flver T050 12/12/95 Ramsey COjJnty 44.950.00 Law Enforcement December ----~--~ . T051 12/12/95 Rohde's Tree Service 967.02 Diseased Tree Removal Sampson Park 213.00 Removal of Debris - Grant Road T052 12/12/95 Roval Concrete Pipe 235.80 Catch Basin and Mastic Roll T053 12/12/95 Rvder Student Transportation 348.26 Vacation Dav Trio Afton Alps. 12/01 . T054 12/12/95 Scranton Gillette Communications, Inc. 25.00 One Year Subscription. Water Eng. & Mgmt. T055 12/12/95 Star Tribune 27.00 Ad for Sale of Vehicle #21 T056 12/12/95 Suburban Propane 10.00 PUTch ase of PrOD ane . T057 12/12/95 Timesaver off Site Secretarial 170.00 Regular & Special Council Meeti;;gs - 11/27 T058 12/12/95 US West Communications 811.57 Current Invoices T058 12/12/95 Cvnthia Walsh 66.57 Reimbursement - Milc31!c 1 .. .. .--.- I I Subtotal, Page 3 of 3 48.140.11 Page 2 of3 Brought Forward - -- 64,372.95 1 Total Unpaid Claims --_.- 112.513.061 -- I I- . I I I . . I .- . I = 0 0 0' ~ ~''''' lor 0 N 0 81 ... _ s.:'.... ~ q cQ! ~ .,',;,.t<<.,. - Co! q q "1" '1 "'. "l:t ~ 0 <=> tn,,,,,:. 0 0 0 "<l' 0 0 .. I C\J ~ ".:;;'" 1'. :g:. =tI:: S ...... ,:('f ..". ,..; .~ III I c.. it! I I ~ U I *~~--* ~ .. 'oooo~.... \ON",", 1"-'0 mooool'll: \Q~~O\:'ClO:>1 O'\O'\OOf""l ~ 0: "'! "l '1 c:.-; -q .-: ""': ~ "1 "1 C: C: Olf r-: C: r<] ...:: -Q: ""! r-; ..q 'Xl CO) 1:.~::::". In \Q tr; 00"",." Vl..... o:T '<t ..... V t- t'l \Q "";n- 0'\ "'" (f') 00 :;:""":., f"1 0 N V) 00 '.",,""00'\"'- .-<Noo 0-0 ""'"00.........,...... NO,....,N.:~l ""'N.....OO\ I : ,'," ~ N~ r;. t'l:~ v..... i . t"':. \C1. 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N t"l N ..., -.to In ~ t- <<l N ..., ~ ..... \0 N ~ r-' In O ;', :;::'0:' Q Q x: 0 0 0 0 ,..; ..... ..... 0 0 0 0 8 0 0 x: 0 0 0 0 0 ,..; N N In ::;-;.. <3;:S:;:S:oo'ooooooooo 00 <3000 000000 :~~Z .... _ ..... 9 9 g ~ ~ g ~ ~ ~ ~ ~ ,.., ~ ~ ~ ,.., ~ ~ ~ """ = ~ ~ ~ ~ ~ >-++8--' . '. I- '........,.,..0....: 0\ 0 .... N ..., ""'" V1ll' i ~ r- QO 0\ 8 .... N ,.., ""'" V1 '>D r- ~ go..... N ..., ""'" [lr' \Q r- U ~':',," ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ""'" ~ ~ ~ ~ ~ ~ ~ """ """ = = = = ; ; ; = I 0 Oz ~ ~ ~ ~ M ~ ~ ~ ~ ~ L'" ~ ~ M ~ M ~ ~ ~ ~ M ~ ~ ~ ~ ~ ~ ~ M I I. CITY OF ARDEN HILLS I RAMSEY COUNTY - RESOLUTION NO. 95-83 I RESOLUTION CLARIFYING FINAL SUMS OF MONEY TO BE LEVIED FOR LEVY YEAR 1995 I PAYABLE IN 1996 I BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: that the I following final sums of money be levied for the levy year 1995, payable in 1996 upon taxable property in said City of Arden Hills for the following purposes: . LEVY BEFORE LEVY AFTER HACA HACA HACA I General Fund $1,882,003 $ 87,683 $1,794,320 I- -- PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN mLLS I TmS 11TH DAY OF DECEMBER, 1995. I DENNIS PROBST, MAYOR ATTEST: I I BRIAN FRITSINGER, CITY ADMINISTRATOR I I I I- I . , CITY OF ARDEN HILLS .' RAMSEY COUNTY . RESOLUTION NO. 95-87 I - RESOLUTION ADOPTING THE 1996 BUDGET I WHEREAS, The City Administrator has prepared an annual budget and the City Council has . met several times for the purpose of discussing the 1996 budget; and WHEREAS, Chapter 275, Section 065 of Minnesota Statutes requires that the City hold a . public hearing to adopt a budget; and WHEREAS, The City Council held a Truth in Taxation public hearing on November 30, 1995 I to discuss the 1996 budget and has concluded the budget as prepared is appropriate. I NOW THEREFORE, BE IT RESOLVED that the attached 1996 budget be adopted and approved: I ESTIMATED ESTIMATED GENERAL FUND REVENUE EXPENDITURES Taxes $1,732,450 General Gov't $534,535 Ie Licenses & Permits 156,650 Public Safety 879,201 Intergovernmental 256,007 Public Works 380,960 Charges for Service 25,900 Parks-Recreation 300,525 . Fines & Forfeits 26,800 Other Financing Uses 211,050 Miscellaneous 72,285 . Other Financing Uses 40.000 TOTAL GENERAL FUND 2,310,092 $2,306,271 . Special Revenue Funds $356,535 ( Comm Svc, $309,100 Program,Park Cable, TCAAP) I Debt Service Funds $105,000 (Advance Refunding) 0 I Capital Project Funds $1 493.450 (Cty Rd I, Mun Land, $226.090 . PIR, DevIRedev, Cap & Fire Equip Sinking) I .- I " . '. . Subtotal Governmental - I Funds $4.265.077 $2,841.461 . Enterprise Funds $2,256,835 (Water, Sewer, 2,043, I 05 Recycling, Surface I Water Management) TOTAL ALL FUNDS $6.521.912 $4.884.566 I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I THIS 11TH DAY OF DECEMBER, 1995. . I DENNIS PROBST, MAYOR -. ATTEST: I . BRIAN FRITSINGER CITY ADMINISTRATOR . I I . .1 . I . .' .' CITY OF ARDEN HILLS . MEMORANDUM I - DATE: December 8, 1995 . TO: Brian Fritsinger, City Administrator I FROM: Terrance Post, City Accountant @ I SUBJECT: Adoution of Final 1996 Budl!"et (Resolution No. 95-87) The purpose of this memo is to document recommended changes to the proposed 1996 budget . from information previously reviewed by Council prior to the November 30, 1995 Truth in Taxation public hearing. The changes that are documented later in this memo arose from information received subsequent to the dissemination of the earlier budget information. . General Fund Overview 1995 1996 I Prior Est. Curro Est. Change Prior Current Change .- Revenue $2,271,453 $2,175,203 ($ 96,250) $2,310,092 $2,310,092 $-0- Expenditures 2.226.767 2.176.767 50.000 2.307.071 2.306.271 WID I Excess of Revenues over Expenditures $44.686 $(1.564) (46.250) $3.021 $3,821 $800 . Change Specifics 1. 1995 estimated revenue was reduced $96,250 to recognize the significant level of pending petitions and abatements reflected in the December tax settlement. I 2. The previously estimated 1995 operating transfer from the General Fund to the TCAAP Special Revenue Fund was changed to reflect the approximate level of legal and planning . professional services expected to be utilized in 1996. The operating transfer is currently estimated at $50,000. I 3. 1996 expenditures have been reduced $800 to reflect the reduction in the worker's compensation insurance premium. Similar reductions have also been made in ~e Water I and Sanitary Sewer utility funds. Recommendation I. If Council is supportive of these changes, Staff would ask Council to consider adopting Resolution No. 95-87 which sets the 1996 City Budget. . I , ,. -^-- , " I ~~~~~~~~~~~ ~~~~~ ~~~~~~~ ~ ~Qm...mmm~~N~ b.m~~ ~~...~~~b m '1 ~o~~_o_~~~~ O~N~~ O~~C~~O GO ri~~~ria~.ori.<ddd~~ .~N~dN~<~ Ci')- C\lCD] I (\I..... 1- I..... In - . CIO I 'I"" Z Z , 285!8~~~.Q~~QQ ~8~ 5!8~5!8~5!2~ - I .~~m.i.:!i8~. :I~~~ ~.~m~N~~. NG.~~.~ri~N~ N~G ~m -N ~ c= .. ~ .~ N ... N~~ : ~.; I ~ ~t ~~~S~~~~U~Q~~U~ USUUSg 1ii siil ~ ~~ I x I~ ~~~QNO.GOOO ~~~~~. NG~~~.moo ~ ~.~ . ~~ < ~, ,.... O')COClOC':I"""'NCO",,"CO _""''lilt.... Ql)IOInNN'ltN.._. GO ~..~ I ~ .:,' "" C\I Lt)N 0') NN . foo;.-C\I 0'). . '~ _ :,.:;::. N.... N ..~ ..~ W :.:::t.; ...... tit ~ ... ffi 'w QQQQQ~~~"'QQQ~~Qo'" 8.Q~~QOQQ~ ~ .. "'O~Q~~..~~. ~~~~m~"'Q"'~ 0 ~ [jj :~:. ~-C\!~~CO.llC!.cn.O').C!.N. .,....C'I!Q)~'~CI.O.ll!.CO"": "!. 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'" :NW::::. _ 0 Wh, W W I ~~h: ...J C) Srn w c: < w~ $.t11: w!z '" lfl z ,~ 0 il! ::lffi '" wi ~!;l t!l z M' "w t!ll-I 0 ,z "::l W W - C ~ Z < . ~ Zz _w'wc ~~ ...J ~ ~ < <~ W. ~ ~l~o ~~~~ W~Q ~cQ ~~~ ~ ~ ~ ~_C) W' d 0 ~9_u w<~O u",z :li!z~'" ~t!l~ ~ 0 J: ~'I!z I ~ 0 w ZW~~ ~Z2~ z~ 0c:W~~0...JZa: w u.. a: W * I~ ~ 2~=J~~~ffi~~~~~~ ~~~~o~g~~~ ~ ~~ ~ ~~ _ ~o ~ oe zzww_~~z ~ 1-_ ~ww<11- W O~< W M~. 00 OW<I-~<ID~~ ~< .. - u..OZI-ZO ~ ~ C C~ ~~~!! ~oe~~ 1~:i!~oe!fti~"'~t!l~I~b ~~ffi~fB~:5~LLII'- ~ ~~~ ~ ~~ I ~ 11=::*::: za:l-z...JlzOffi~~wLu~~~::::E,~F- ZW~c:"cnirlc:c: z :t:~.. ...J ~~ ;:;:11 ~~~~ffil~8~~~~~g~i~~I~ ~~~~h~~~ ~ ~5!ffi I;; 1;;1;; ~:"'"' W:liw<jlQ.Wt!l~"'I1."'''''''I'''O:iO C:I1.::l u...:liOO ~ ;;t!l~ Z zz I -I I . I . CITY OF ARDEN HILLS I' SUMMARY COMPARISON OF REVENUE WITH REVENUE OF PRIOR YEARS . 1996 BUDGET 1.................A~iiijj.I..... ... ....1 . .... .....1 199$<i/1 .1~6.:; iil I I~ <i . .B~~i i .... Elk. ......... Adoplea. ... GENERAL FUND I Property Tax.. $1,25O,OQ1 $1,556,835 $1,66f,600 $1,564,000 $1,732,450 Licenses .and Permits 161,6l1O 185,660 147,250 226,190 156,650 Intergovernmental Revenue 247,3519 262,141 263,578 276,018 256,007 Charges for Servlc.. 25,SD 30,356 22,950 25,075 25,900 I Fines :and ForfeJts 28,575 25,518 26,700 26,600 26,800 Interest Income 3,'l!I6 5,(183 4,000 6,000 6,000 MlsceUaneou.s 69,499 22,681 25,075 23,870 38,285 Other Internal Revenue 26,400 26,500 27,450 27,450 28,000 I Other Financing U... 21_ 0 0 0 40,000 Total General Fund 1,833,!12O 2,114,774 2,181,603 2,175,203 2,310,092 SPECIAL REVENUE FUNDS I Shade Tree Disease Control 11,lJ87 8,399 7,695 8,880 0 Community Services Fund 65,703 56,278 41,400 73,000 75,000 Program Fund 107,301l1 113,978 120,420 114,750 138,035 Park Fund 62,237 71,178 49,600 106,800 113,500 I Cahle TV Fund 33,6l1O 31,661 27,1150 29,200 30,000 TCAAP Fund 0 100,000 0 50.000 0 Total Special Fund. 280,0S5 387,494 246,165 382,630 356,535 I DEBT SERVlCES FUNDS Aerial Platform Truck 74,l19l1 11,497 3,000 (3,000) 0 Advnce Refunding Bond. 119,614 103,694 106,000 100,000 105,000 Certificate or Indebtedn... # 1 24_ 25,912 1,000 (I,OOO) 0 I. Total Debt Service Funds 218,581 141,103 110.000 %,000 105,000 CAPITAL PROJECT FUNDS Municipal Land and Bulldlng. Fund 29_ 119,456 123,250 124,750 133,750 I Lalngton Avenue 90-1 5,148 3,911 4,200 3,900 5,000 Capital Equipment Fund 8 0 28,500 28,500 30,000 Fire Equipment Fund 8 0 47,500 47,500 50,000 I Perm. Improvement Revolving Fund 66ll,4llll 403,099 784,650 778,000 1,238,200 Development-Redevelopment Fnnd 43,442 61,1193 32,600 36,000 36,500 Total Capital Project Fnnd. 746,062 588,359 1,1120,700 1,018,650 1,493,450 I Total Governmental Fnnd. 3,078,61' 3,231.730 3,558.468 3,672,483 4.265,077 I ENTERPRISE FUNDS Water Utility 776,711. 887,690 867,340 963,750 985,440 Sanitary Sewer Utility 932,05lI IJJ0',906 968,025 1,019,795 1,016,795 Recydlng 81,356 78,856 78,800 77,1175 73,000 I Surface Water Management 160,542 219,642 154,600 168,600 181,600 Total Enterprise Fnnd. 1,950,66lI 2.193,094 2.1168.765 2,230,020 2,256,835 GRANUTOTAL $5.029'- $5.4:z.ui24 $5.627 .233 $5.902.503 $<i.521.912 I !,!~:The Lexington A venne 90-1 FlIDd (I'I"'4~!-....nrecla..llledua CaplWProj~Fund rriiDl~~p.clal RevelUl~i < I. )::::::;:::::\::: Fund".in.the.presentatfoa. ofthis::~udget.d~to::The:guaitkatlon-oftll.ll::~~ ~enue}~.~h,::~ncilfng:'\:-':. Item to Ihel995 bnd-tadoftted bv Reooln_94-70: .. . .. ...,... ... . I I CITY OF ARDEN HILLS . SUMMARY COMPARISON OF EXPENDITURES . WITH EXPENDITURES OF PRIOR YEARS 1996 BUDGET "I GENERAL FUND . Mayor & Council 65,299 63,709 70,820 58,920 73,270 I Elections 66 8,701 100 100 8,400 Administrative Office 294,603 289,542 290,885 254,230 236,235 . Legal 104,704 SO,006 58,100 58,500 60,000 Planning & Zoning 26,161 5,384 36,910 31,510 82,380 Economic Development 0 1,431 15,195 2,635 30,100 Government Bldgs. 55,903 41,643 47,570 57,845 44,150 . Police & Animal Control 441,916 468,364 504,482 S04,945 528,326 Fire Protection 270,770 260,901 281,000 293,367 280,000 Protective Inspections 65,313 83,073 68,330 81,030 70,875 I Streets 329,740 242,360 306,465 313,240 380,960 Storm Sewer Maintenance 21,721 0 0 0 0 Recycling Department 0 0 0 0 0 . Summer Playground Prog. 11,807 9,449 11,485 9,800 11,485 Skating Rinks 40,836 35,099 45,815 45,785 45,475 Park Maintenance 165,321 164,904 220,840 213,230 243,565 Operating Transfers out 6,434 222,750 199,945 251,630 211,050 . Total General Fund 1,900,594 1,947,316 2,157,942 2,176,767 2,306,271 SPECIAL FUNDS . Shade Tree Disease Cont. 11,087 8,331 7,695 8,880 0 Community Services Fund 71,363 20,000 31,720 29,175 30,335 Program Fund 107,382 113,274 120,420 114,750 138,035 -I Park Fund 39,993 33,847 207,400 369,255 73,000 Cable TV Fund 16,227 16,185 17,940 16,130 17,730 TCAAP Fund 0 0 0 115,000 50,000 Total Special Funds 246,052 191,637 385,175 653,190 309,100 . DEBT SERVICE FUNDS Aerial Platform Truck 82,683 0 0 0 0 . Advance Ref. Bonds of'85 0 0 0 0 0 Cert. of Indebted. # 1 24,000 25,971 0 0 0 Total Debt Service Funds 106,683 25,971 0 0 0 . CAPITAL PROJECT FUNDS Municipal Land & Bldgs. 3,664 660 0 0 0 . Lexington Avenue 90-1 0 0 0 0 0 Capital Equipment 0 0 0 0 40,000 Fire Equipment 0 0 0 0 0 Permanent Improve. Rev. 367,496 233,473 1,010,000 925,500 178,000 I DevelopmentlRedevelopment 1,811 (2,053) 3,000 8,000 8,090 Total Capital Project Funds 372,971 232,080 1,013,000 933,500 226,090 Total Governmental Funds 2,626,300 2,397 .004 3,SS6,117 3,763,457 2,841,461 I ENTERPRISE FUNDS e. Water Utility 718,926 767,925 823,495 829,970 849,100 Sanitary Sewer Utility 884,956 909,860 9SO,150 929,840 932,335 Recycling 70,671 76,777 75,165 78,665 72,190 Surface Water Management 76,805 125,643 178,695 241,055 189,480 I Total Enterprise Funds 1,751,358 1,880,204 2,027,505 2,079,530 2,043,105 TOTAL ALL FUNDS 4.377.658 4.277 .208 5.583.622 5.842.987 4.884.566 . I I. CITY OF ARDEN HILLS I MEMORANDUM - DATE: November 29, 1995 I TO: Mayor and City Council I FROM: Brian Fritsinger, City Administrator@ I SUBJECT: Resolution No. 95-82, Accepting the 1996 Ramsey County Sheriff Budget Estimates I Attached, the City Council will find Resolution #95-82, which accepts the 1996 budget estimate for Ramsey County Law Enforcement Services. I The approval of this Resolution would be per Section IV, 3 of the contract for services with Ramsey County. This section of the contract requires written acceptance of the upcoming year I budget, prior to December 31, of the current year. Recommendation I- Staff recommends the City Council adopt Resolution #95-82, accepting the 1996 budget estimate from the Ramsey County Sheriff for 1996 Law Enforcement Service. I BF:sae I I I I I I I- I . CITY OF ARDEN HILLS .. RAMSEY COUNTY RESOLUTION NO. 95-82 I - RESOLUTION ACCEPTING THE 1996 BUDGET ESTIMATE FROM THE RAMSEY COUNTY SHERIFF FOR 1996 LAW ENFORCEMENT SERVICE I WHEREAS, The City of Arden Hills is a party to an renewable Law Enforcement Services I Agreement with Ramsey County; and WHEREAS, Part IV of said agreement specifies communication requirements by the City to I the County to evidence intent to review the budget estimates; and WHEREAS, Ramsey County has provided the City with a budget estimate of delivering 1996 I law enforcement services of $520,485.77; and WHEREAS, The City of Arden Hills has adopted the 1996 budget including police protection. I NOW THEREFORE, BE IT RESOLVED by the City Council that the City of Arden Hills I accept the 1996 budget estimate provided by the County to provide 1996 contract law enforcement services. -. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11TH DAY OF DECEMBER, 1995. I DENNIS PROBST, MAYOR I ATTEST: I I BRIAN FRITSINGER, CITY ADMINISTRATOR I I I -. I I I. CITY OF ARDEN HILLS MEMORANDUM I - DATE: November 29, 1995 I TO: Mayor and City Council . FROM: Brian Fritsinger, City AdministratOl~ SUBJECT: Resolution #95-84, Law Enforcement Services Contract I Attached, the City Council will find the revised contract for Law Enforcement Services between . the City of Arden Hills and Ramsey County. There have been several changes to the contract which the Council should be aware: I 1. Section III. 1 - Term The term of the Agreement has been changed from three (3) years to five (5) years. I 2. Section III. 2 - Notice The terminating notice has been changed from 180 days to 12 months written notice. .e 3. Section IV. 3 - Bud~et Acceptance The date of acceptance by the City has been changed from November 30 to December 31. . 4. Section IV. 4 - Budget Acceptance This is a new paragraph added at the County Attorney's Office request. The purpose of I this paragraph is to provide some direction in case the municipality does not accept the estimated budget as outlined in Section IV, 3. It requires the County and City to meet prior to January 31 for the purpose of reviewing and reaching agreement on modifications I to service levels consistent with City Budget. It will also recognize the impact ofthe service level changes to other municipalities. The City Attorney has reviewed this contract and found everything to be in order. . Recommendation Staff recommends the City Council adopt Resolution #95-84, authorizing approval of the I agreement for Law Enforcement Services with Ramsey County and authorize the Mayor and City Administrator to execute all necessary documents. I BF:sae I .- . I CITY OF ARDEN HILLS .- RAMSEY COUNTY RESOLUTION NO. 95-84 I - RESOLUTION AUTHORIZING APPROVAL OF RAMSEY COUNTY SHERIFF AGREEMENT FOR LAW ENFORCEMENT SERVICE - WHEREAS, Ramsey County has in the past contracted to provide law enforcement services to - the cities of Gem Lake, Little Canada, North Oaks, Shoreview, Vadnais Heights, White Bear Township and Arden Hills; and I WHEREAS, The City believes it to be advantageous to continue to contract with Ramsey County for law enforcement services; and - WHEREAS, The County is agreeable to reaching such services on the terms and conditions described in the Agreement; and I WHEREAS, Such Agreements are authorized and provided for by the provisions of Minnesota Statutes Sections 471.59 and 436.05, and Laws 1959, Chapter 372. . NOW THEREFORE, BE IT RESOLVED by the City Council that the City of Arden Hills -. approve the Agreement for Law Enforcement Services with Ramsey County. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN IDLLS I TIDS 11TH DAY OF DECEMBER, 1995. DENNIS PROBST, MAYOR . ATTEST: - BRIAN FRITSINGER, CITY ADMINISTRATOR I . . . -I . I I. - AGREEMENT 1 LAW ENFORCEMENT SERVICES - I This is an Agreement between the County of Ramsey (hereinafter referred to as the ("COUNTY"), and the City of Arden Hills (hereinafter referred to as the "MUNICIPALITY"), to . provide law enforcement services to the MUNICIPALITY for the period commencing January I, I 1996. WITNESSETH: I WHEREAS, the COUNTY has contracted to provide law enforcement services to the cities of Gem Lake, Little Canada, North Oaks, Shoreview, Vadnais Heights and White Bear . Township (hereinafter referred to as the "MUNICIPALITIES"), and it would be advantageous to the MUNICIPALITY to also contract with the COUNTY for similar law enforcement services, thereby allowing for the allocation of overhead and other administrative costs over a larger . population; and . WHEREAS, the parties to this Agreement are desirous of contracting for the performance by the COUNTY of the hereinafter described law enforcement functions for and within the political boundaries of the MUNICIPALITY through the Ramsey County Sheriff; and .- WHEREAS, the COUNTY is agreeable to rendering such services on the terms and conditions hereinafter set forth; and . WHEREAS, such contracts are authorized and provided for by the provisions of Minnesota Statutes Sections 471.59 and 436.05, and Laws 1959, Chapter 372. I NOW THEREFORE, IN CONSIDERATION OF the mutual undertakings set forth herein, the COUNTY and the MUNICIPALITY agree as follows: . 1. SCOPE OF SERVICES I 1. The COUNTY agrees, through the Sheriff of the County of Ramsey, to provide patrol and police protection within the political boundaries of MUNICIPALITY to the extent and in the manner hereinafter set forth. I 2. Except as otherwise hereinafter specifically set forth, such services shall only . encompass duties and functions of the type coming within the jurisdiction of and customarily rendered by the Sheriff of the County of Ramsey under state statutes. I 3. The manner and standards of performance, the discipline of officers, and other matters incident to the provision of services under this Agreement, and the control .e of personnel so employed, shall be subject solely to the control of the COUNTY. In the event of a dispute between the parties as to the extent of the duties and . --- - - .- functions to be rendered hereunder or the level or manner of performance of such service, the determination thereof made by the Sheriff ofthe COUNTY shall be - final and conclusive as between the parties hereto, subject however, to the - provisions of Section V.3. herein. In the event the MUNICIPALITY, through its elected body or authorized agent, notifies the COUNTY that is dissatisfied with I the assignment of personnel for the performance of services under this Agreement and requests a change in personnel, the COUNTY shall make every effort to . effect a change in the assignment of personnel, provided that such a change does not jeopardize the ability of the COUNTY to provide services to other areas of Ramsey County in a timely and efficient manner. I 4. Services, provided pursuant to this Agreement shall include, but shall not be limited to, traffic law enforcement including the regular use of radar as a speed I deterrent, non-traffic ordinance law enforcement, the regular patrol of business and residential areas within the MUNICIPALITY. The COUNTY'S contractual obligation under this Agreement do not lessen the COUNTY'S obligation to I provide patrol and police protection serves to Bellaire Beach, area lakes, Ramsey County open space areas, and regional park areas owned by Ramsey County and all other areas under COUNTY jurisdiction located within the political boundaries . of the MUNICIPALITY. The COUNTY'S contractual obligations under this Agreement shall also recognize the underlying, historical obligations that Ramsey -. County has to provide police protection to the MUNICIPALITY. 5. Services shall be provided 24 hours per day and shall be performed by the number of deputies and other personnel budgeted for in the current year Budget Estimate, I attached hereto as Exhibit A and made a part of the Agreement. 6. To facilitate the COUNTY'S performance pursuant to this Agreement, the I MUNICIPALITY agrees that the COUNTY shall have full cooperation and assistance from the MUNICIPALITY, its officers, agents and employees. The I MUNICIPALITY shall designate a liaison to the Ramsey County Sheriffs Department. The liaison shall attend meetings ofthe Sheriffs Contract Communities Committee and shall represent their respective MUNICIPALITY at I their meetings. The purpose of these meetings is to develop short-term and long range plans and to coordinate and analyze police service and other related public service issues. The Sheriff s Contract Communities Committee shall also review I any disputes which arise between the MUNICIPALITIES and/or Sheriffs Department and recommend a resolution. 7. The COUNTY shall furnish and supply all necessary labor, supervision, . equipment, communication facilities and dispatching, and supplies necessary to provide services pursuant to this Agreement. I -. I -~ I I. 0 8. All deputy sheriffs, clerks, dispatchers, and all other COUNTY personnel performing duties pursuant to this Agreement shall at all times be considered I employees of the COUNTY for all purposes. - I II. ASSUMPTION OF LIABILITIESIINSURANCE 1. Except as other provided, the MUNICIPALITY shall not be called upon to I assume any liability for the direct payment of any salaries, wages, or other compensation to any COUNTY personnel performing services hereunder for said MUNICIPALITY, and the COUNTY hereby assumes said liabilities. I 2. Except as herein otherwise specified, the MUNICIPALITY shall not be liable for compensation or indemnity to any COUNTY employee for injury or sickness I arising out of this employment, and the COUNTY hereby agrees to hold harmless the MUNICIPALITY against such claim. I 3. The MUNICIPALITY, its officers, and employees, shall not be deemed to assume any liability for the intentional or negligent acts of the COUNTY or the I COUNTY'S employees performing services pursuant to this Agreement, and the COUNTY shall hold the MUNICIPALITY, its officers, and employees harmless from and shall defend and indemnify the MUNICIPALITY, its officers, and .- employees against any claim for damages arising out of the COUNTY'S performance of this Agreement. I 4. The COUNTY, its officers, and employees shall not be deemed to assume any liability for intentional or negligent acts of the MUNICIPALITY or of any officer, agent or employee thereof, and the MUNICIPALITY shall hold the COUNTY I and its officers and employees harmless from, and shall defend and indemnify the COUNTY and its officers and employees against any claim for damages arising out of the MUNICIPALITY'S performance of this Agreement. I 5. Ramsey County agrees to maintain, during the term of this Agreement, automobile, general liability, workers' compensation, and professional liability I insurance in amounts deemed appropriate by Ramsey County through its Risk Manager. Ramsey County shall name the MUNICIPALITY as an additional I insured on these policies except for the workers' compensation policy. The MUNICIPALITY agrees to pay, as a part of the actual cost as provided in Section . IV below, a pro rata share of insurance costs. These costs shall include the costs I for any assessments and credits for any dividends by participating in any insurance pools or trusts. Ramsey County may elect to self-insure all or any portion of these risks. If Ramsey County cannot obtain insurance and/or elects to . self-insure, the MUNICIPALITY shall pay a pro rata share of the costs of self- insurance. Insurance costs as they relate to insurance coverage shall include .- premiums and deductibles. Costs of self-insurance shall include reserves, claims and damage payments, and administration costs required to maintain self- I , . .' insurance. 6. The MUNICIPALITY acknowledges that Ramsey County may, in an effort to - I provide the best insurance coverage at the most economical cost, become a member of the Minnesota Counties Insurance Trust or some similar organization; , and the MUNICIPALITY further acknowledges that membership in such an organization may be for a fixed minimum term and may expose Ramsey County . to some type of contingent cost liability, such as debts, obligations and liabilities, in the event that Ramsey County withdraws its membership. The MUNICIPALITY agrees to reimburse Ramsey County for the I MUNI CIP ALITY'S pro rata share of any such contingent cost liability arising during the term of this Law Enforcement Service Contract and assessed against Ramsey County. Upon notification to Ramsey County of any such contingent I cost liability, Ramsey County will notify the MUNICIPALITY in a timely manner. III. TERM OF AGREEMENTfTERMINATION I 1. This agreement shall commence January I, 1996, and shall be in effect through I December 31, 2000. 2. Either party may terminate this Agreement upon 12-month written notice to the -, other party. 3. Notice to the COUNTY shall be given to the County Manager, and Notice to the I MUNICIPALITY shall be given to the Clerk-Treasurer of MUNICIPALITY' S administration. IV. PAYMENT I 1. The MUNICIPALITY agrees to pay the COUNTY the actual cost of providing all I services covered by this Agreement. Actual cost shall mean the MUNICIPALITY'S pro rata share of the COUNTY'S total cost of providing I patrol and police protection services to the MUNICIPALITIES with which the COUNTY has agreements for the current contract year, including, but not limited to the following: salaries of employees engaged in performing said services, I including vacation and sick leave; mileage, uniforms; public employees retirement contributions; workers' compensation, automobile, general liability and police professional liability insurance costs or the cost of self-insurance; general I overhead, including indirect expenses and supplies, radio unit expense, health and welfare expense. Costs as used herein shall not include items of expense I attributable to services or facilities normally provided or available to all cities within the COUNTY as part of the COUNTY'S obligation to enforce state law. Computation of actual costs hereunder shall be made by the Ramsey County -I Budgeting & Accounting Division based on information provided by the Sheriff. , . . . , .. 2. The COUNTY shall bill the MUNICIPALITY on a monthly basis in an amount equal to one-twelfth (1112) of the current year Budget Estimate for services to the MUNICIPALITY as set forth in Exhibit A. The MUNICIPALITY shall pay the - COUNTY within 45 days of receipt of the monthly statement. At the close of the I contract year, the COUNTY will reconcile the current year Budget Estimate and current year actual costs and shall either give a credit to the MUNICIPALITY or bill the MUNICIPALITY for additional costs in excess of the Budget Estimate. I 3. An estimate of the costs for the upcoming year shall be furnished using the District Plan format by the COUNTY to the MUNICIPALITY no later than I September I, of the current year. Said estimate shall be for the limited purpose of better enabling the MUNICIPALITY to estimate its budget. It is understood by the parties to the Agreement that said estimate shall in no way prevent the I COUNTY from charging its actual costs. The MUNICIPALITY must annually indicate its acceptance of upcoming year Budget Estimate in writing prior to December 31 of the current year. I 4. If the MUNICIPALITY does not indicate its acceptance of the budget estimate, I the MUNICIPALITY and the COUNTY must meet by January 31 of the budget year in question to review and reach agreement on modifications to service levels provided by the COUNTY that are consistent with the MUNICIPALITY'S budget .- and that recognize the impact of these service level charges to other jurisdictions that contract with the COUNTY for these services. I V. GENERAL PROVISIONS 1. It is understood that prosecutions for violations of ordinance or state statutes, I together with disposition of all fines collected pursuant thereto, shall be in accordance with state statutes, state rules, and judicial orders. I 2. The Ramsey County Sheriffs Office shall submit to the MUNICIPALITY monthly activity reports detailing the activites of the Sheriffs Office within the MUNICIPALITY. Said reports shall contain, at a minimum, the number of calls I answered and the number of citations issued; however, no information will be provided which would violate the State Data Practices Act. I , Any alterations, variations, modifications, or waivers of provisions of this :>. Agreement shall only be valid when they have been reduced to writing, ~igned by I authorized representatives of the COUNTY and the MUNICIPALITY and attached to the original of this Agreement. I I. I _ _ ----..----- , , .. I IN WITNESS WHEREOF, the MUNICIPALITY, by resolution duly adopted by its .. Council has caused this Agreement to be signed by its Mayor and City Manager/Administrator and the seal of the MUNICIPALITY to be affixed hereto on the day of ,19_, - and the County of Ramsey, by resolution of its Board of County Commissioners, has caused this Agreement to be signed by the Chair and Chief Clerk of said Board on the _day of 19_. , COUNTY OF RAMSEY CITY OF ARDEN HILLS I By: By: I Hal Norgard, Chair Dennis Probst Board of County Commissioners Mayor , By: By: Bonnie Jackelen, Chief Clerk Brian Fritsinger I Board of County Commissioners City Administrator APPROVAL RECOMMENDED: I Bob Fletcher -, Sheriff of Ramsey County APPROVED AS TO FORM: , Assistant Ramsey County Attorney I INSURANCE APPROVED: I Risk Manager I Revenue Estimated $ Account No. . Budgeting & Accounting . , -I I . . I. CITY OF ARDEN HILLS MEMORANDUM . - DATE: December 11, 1995 I TO: Mayor and City Council Kevin Ringwald, Community Development Director V FROM: I SUBJECT: Metropolitan Livable Communities Act 1996 I Request The City Council is requested to adopt Resolution #95-86 (Exhibit A) establishing goals related I to the implementation of the Metropolitan Livable Communities Act for the calendar year of 1996. . Discussion The Metropolitan Livable Communities Act (the Act) was adopted by the State of Minnesota in 1995. The Act is intended to address housing and other development issues facing the Twin I Cities metropolitan area. The Act requires the Metropolitan Council to negotiate affordable and life-cycle housing goals for each participating community. If a municipality complies with the II Act, then they are eligible to receive certain grants and loans from various State agencies. The Metropolitan Council previously provided the City with the draft goals for the Act (Exhibit B). I In November of 1995, the City Council adopted Resolution # 95-75. Resolution # 95-75 stated that the City of Arden Hills was electing to participate in the Local Housing Incentives Account Program (the Program) under the Act for the calendar year of 1996. The adoption of Resolution I # 95-75 was the first action required to participate in the Program. The second action required to participate in the Program is submitting the goals to the Metropolitan Council for action. The Metropolitan Council is required to act on these goals prior to January 15, 1996. I The Staff has previously discussed with the City Council the general framework for the City's participation in the Program. The general framework is as follows: I 1. Given that the City of Arden Hills South of Highway 96 is fully developed and that the I potential for any meaningful number of new residential units lies with the development of land North of Highway 96, the Twin Cities Army Ammunition Plant (TCAAP). The City's participation in the Program is linked to the residential component of the re- I development of TCAAP. Also, the goals that are to be established in the Program are to be directly linked to the creation of new residential units in TCAAP. As example, if the goal for affordability for Arden Hills is 50 percent, then 50 percent of the new residential ~ units in TCAAP would be available for affordable units. However, this would not guarantee the creation of affordable units. I ,- . . 2. The City of Arden Hills Comprehensive plan was adopted in 1982. A component of that ,I plan was the Land Use Plan. The Arden Hills Task Force has been working on recommendations on revising the LaiJd Use Plan for TCAAP. These recommendations will ultimately be forwarded to the City for appropriate action. Also, the TCAAP Re- . I Utilization Committee, which was formed by Congressman Bruce Vento, has been working on recommendations on a conceptual land use plan for TCAAP. These I recommendations will ultimately be forwarded to Congressman Vento for appropriate action. The Arden Hills Task Force and the TCAAP Re-Utilization Committee have been striving towards consensus on the two respective land use plans. However, the I existing Land Use Plan of the City is still the official document in relationship to the land use on TCAAP. Therefore, the existing Land Use Plan is the document which will be used as a basis for participation in the Program, until a revised land use plan for TCAAP . is officially adopted. The acreages for the generalized land uses for TCAAP under the three land use plans, as I they currently exist, are characterized as follows: Land Use 1982 Land Use Plan A.H. Task Force Plan Vento Plan I Residential 970 Acres 481 Acres 487 Acres I Comm./Off./Ind. 500 Acres 234 Acres 230 Acres Open Space 805 Acres 1434 Acres 1362 Acres \I Institutional 95 Acres 221 Acres * 291 Acres * Total 2,370 Acres 2,370 Acres 2,370 Acres I * Includes the Town Center The Staff previously indicated that it would prepare several alternative analysis for the goals for I the Program. Those alternatives included; sector analysis, sector analysis (except Centerville and Lino Lakes), cluster analysis, Neighboring cities analysis, and a small developing cities analysis. I These analyses are attached to this memorandum (Exhibit C). In reviewing these five different analyses the Staff would conclude that the small developing cities analysis would best fit the Arden Hills residential development opportunities at TCAAP. This conclusion is based upon I that the residential development opportunities at TCAAP are similar to developing a new small City from the ground up. Therefore, it would be most appropriate to use data from other small I developing cities for comparison purposes. The Staff has provided this memorandUm to the Metropolitan Council Staff and have requested I that they attend the City Council meeting to be available if the City Council should have any questions of the Metropolitan Council Staff. Recommendation ~ The Staff recommends that the City Council adopt Resolution #95-86, goals for participation in the Metropolitan Livable Communities Act for the calendar year of 1996. I . - ~1<J.fI ~IT A- Ik. ~ CITY OF ARDEN ffiLLS RAMSEY COUNTY - RESOLUTION 95-86 I RESOLUTION SETTING THE GOALS FOR PARTICIPATION IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNffiES ACT I CALENDAR YEAR 1996 I WHEREAS, the City of Arden Hills has elected to participate in the Local Housing Incentives Account Program (the Program) under the Metropolitan Livable Communities Act (the Act) for I the calendar year 1996 as demonstrated by the adoption of Resolution #95-75 on November 13, 1995; and I' WHEREAS, the City of Arden Hills, South of Highway 96, is fully developed and that the potential for the development of any meaningful number of new residential units lies with the redevelopment of the land North of Highway 96, the Twin Cities Army Ammunition Plant . (TCAAP); and II WHEREAS, the City's participation in the Program is linked to the residential component of the redevelopment of TCAAP; and . WHEREAS, the City's housing goals in the Program are to be directly linked to the creation of new residential units in TCAAP; and I WHEREAS, the basis for these goals will be the City's Land Use Plan (adopted 1982), since the efforts to produce a new land use plan for TCAAP have not been completed at this time; and I WHEREAS, the City of Arden Hills supports: a balanced housing supply, with housing available for people at all income levels; accommodation of all racial and ethnic groups in the purchase, sale, rental, and location of housing within the community; provision of a variety of I housing types for people in all stages of the life-cycle; a community of well-maintained housing and neighborhoods, including ownership and rental housing; housing development that respects the natural environment of the community while striving to accommodate the need for a variety I of housing types and costs; and WHEREAS, the City of Arden Hills will prepare and submit a plan to the Metropolitan Council I by June 30, 1996, indicating the actions it will take to carry out the housing goals; :., I .. ___n______________ 2/2- I NOW, THEREFORE BE IT RESOLVED THAT the City of Arden Hills sets as its housing ..: goals for the calendar year 1996, the following: - Housing Component Goal Affordability - Ownership 65 percent I Affordability - Rental 38 percent . Life-Cycle - Type (non-single family detached) 27 percent Life-Cycle - OwnerfRenter mix 83/17 percent I Density - Single family detached 1.8 units/acre Density - Multifamily 9 units/acre I PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS I TillS 11 TH DAY OF DECEMBER, 1995. I \I DENNIS PROBST, MAYOR I ATTEST: I I BRIAN FRITS INGER, CITY ADMINISTRATOR I I I ~ I ------- . DRAFT tx.Ht6/T f3, 1/1 HOUSING GOALS AGREEMENT ~ METROPOLITAN LIVABLE COMMUNITIES ACT - PRINCIPLES - . The city of Arden Hills supports: I 1. A balanced housing supply, with housing available for people at all income levels. 2. The accommodation of all racial and ethnic groups in the purchase, sale, rental and I location of housing within the community. . 3. A variety of housing types for people in all stages of the life-cycle. I 4. A community of well-maintained housing and neighborhoods, including ownership and rental housing. I 5. Housing development that respects the natural environment of the community while striving to accommodate the need for a variety of housing types and costs. 6. The availability of a full range of services and facilities for its residents, and the I improvement of access to and linkage between housing and employment. GOALS . To carry out the above housing principles, the City of Arden Hills agrees to use benchmark indicators for communities of similar location and stage of development as II affordable and life-cycle housing goals for the period 1996 to 2010, and to make its best efforts, given market conditions and resource availability, to remain within or make progress toward these benchmarks. I II BENCHMARK II I I CITY INDEX GOAL Affordability I Ownership 46% 68-69 % Rental 47% 35-48% I Life-Cycle Type (Non-single family 30% 35-36% detached) I Owner/renter Mix 86/14% (64-75) I (25-36)% I Density Single-Family Dctachcd 2.0/acrc 1.8-1.9/acrc I Multifamily 8/acre 10-12/acre To achieve the above goals, the City of Arden Hills elects to participate in the Metropolitan I Livable Communities Act Local Housing Incentives Program, and will prepare and submit a plan to the Metropolitan Council by June 30, 1996, indicating the actions it will take to t# carry out the above goals. CERTIFICATION I Mayor Date I .ii. "+ ' f:"t<H10IT ~ 1/5 iij !111 .:.:,: .. ..... (0 t-. II) 0 I ..............11.. "..1.... ....: - c .. - ~ " - N - C " ....., I' It . ill ~ .-:--.-...,.... ... 10 r:'II .. ....... .. _ C _ C C _ !l _ _ C _ ~--'-'-. iU #;";:.>:;, ~ ~ Q ... .., 'If ~ 10 ~ C'J I i............. ~ : : : : : ~ ; ~; 1< ............. ........ii 11 ;; ~ ~, ~ ~ ~ ~ ~ ~. m 10 ~ ~ C (0 .... ... 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' , , ! ! I ..5 ~ I i: g N ~ m ~ i.lti. .!I ~ ~ ~ .: ~Ii!~ I ""lAin Iim . - - .., l(.I Q; ,.. 0 ,,",,'" . . ,I e Ix l~i I "It.",,' . , , . I 1't~:'1~! - . '\. tl"FX~~:1N . .... ....... N N . X ~ < x: ~~~:<l~ · I.~~~,',:.',.. I .lit: :",:: ~..i I l"- .. ' 0: l') <') j .., ~ ;: ~ " I l~- a: . "'" I l~ ~ I i .............. ~ ~ ~ ~ ~ · Ii i ,. i..... . i jj " Xu j' ~ ;; .. i i' ,~dij~i ~ "i · <( :!! z ~ I I .' . - Iii ". I .Li~iJli i' >0 ...L <."l" 5/5 ;, "f';C -.. . l~ ."., " - " ~ <" 11 ' ~ ~ 1,,f:>o:<1Il .c.,,:::. .:',._,' ,.., 'If i/"', .,'C,'.::':.' ... CI (Jl N , ", ".. _ " = N L:~l~I - ~ = I II~;!~;! " " " . - / -@~@ .i,/ ~- N ~ ! _' ,,~ II! ~-r~' . · , ! ! ! ! ! . Ii I ~ ~ J:: ~ s /"'S ",~;;:;;::;~~~II!~ 11~ '" ~ ~ : i i"- .i: i! N ....:..:.. . g ~ ..,. ~ u'l:.: ~N~~g 1<" . !l ~ 'Ii< )=2 .~a 1/ <.. ' ;; FT @- S/<" ~@!l~~N I I '2i" '~:~_ 0 . , , , " ,,;:18- :' f J11~~"'" 0 , . . . ~ e 1...< 0 T 7... ...: ~ ~ ~ :: II! 0 I II!! - . , " ~ .~.:.;< ~ ~ ~ ~ I IIi" ... - g e - ~ ~'" N _ . - " _ N :.......'f~1 ~ i:" I 1<1< >0 . ~ g ~ " // Ii - ~ @ ii 1 ~ ~ g :; ~ g I i.lllf~i~ s - - ~.. ~: I'!"'" ., .. ~ ~ mllii it!! ' , , , !" lI! I lli !II -.- :.1 I, t* If """0 ... . < . ~~~~ < ~ ~ < Ii' . I/'i, .:. ~ S l! J! ~ Iii ~I"'5~ - " '.. I ~ I ~ ~ ~ ~ j l! ~ I ' olllll! " > " . . . . CITY OF ARDEN HILLS . MEMORANDUM I - DATE: December 11, 1995 I TO: Mayor and City Council . FROM: Kevin Ringwald, Community Development Director V SUBJECT: 1996 Animal Control Contract I Request The City Council is requested to authorize the Mayor and the City Administrator to execute the I 1996 Animal Control Contract with Animal Control Services, Incorporated (ACSI). Background I Attached to this memorandum the City Council will find attached the 1996 Animal Control Contract, as proposed by ACSI (Exhibit A). ACSI has contracted with several communities, I those communities are: Little Canada; North Oaks; Shoreview; Vadnais Heights; and White Bear Township. The costs associated with this contract are the same for all of the participating communities. The costs associated with the proposed contract are as follows: .- Service 1994 Cost 1995 Cost 1996 Cost . Price per hour for Patrol $20.80 $20.80 $21.25 Price per call $48.50 $48.50 $49.50 I Animal Boarding per day $9.10 $9.30 $9.60 Cat disposal $16.00 $16.50 $18.00 I Dog disposal $19.00 $19.50 $20.00 I In analyzing the ACSI costs for providing these services, the cost to Arden Hills have increased by $53.50, since 1994. This cost increase was calculated as follows: I Service 1994 Cost 1996 Cost Price per call $48.50 $49.50 I Animal boarding per day $45.50 ($9.10 for 5 days) $96.00 ($9.60 for 10 days) I. Cat disposal $16.00 $18.00 Total $110.00 $163.50 I I ------ I . Obviously, the majority of this cost increase is due to a new state law which requires animals ~ I seized by cities to be boarded for ten days prior to disposal. If this new state law was not . enacted, then the City's cost, under this same scenario, would have increased by $5.50. I - The City provides a specific allocation for this account in its annual budget. Therefore, to ensure compliance with this allocation, it is the Staff's intent to maintain tight fiscal control over this I contract. Recommendation I Authorize the Mayor and City Administrator to execute the attached animal control contract with ACSI for 1996. I I - - -I I I I - I I .- I - I FXJflBlT A 1/3 I. ============================== I ANIMAL CONTROL CONTRACT -- ============================== I This agreement made this 1st day of January, 1996, by and between Animal Control Services, Inc. , a Minnesota Corporation, hereinafter referred to as I "ACSI"; and the City of Arden Hills, a Municipal Corporation located in the County of Ramsey, and the State of HilUlesota, hereinafter referred to as "City", witnesseth: I In consideration of the covenants and agreements hereinafter set forth, it is mutually agreed by and between the parties hereto as follows: . 1- This agreement shall be effective as of January 1 1996, and shall continue in effect until, December 31, 1996, unless cancelled pursuant to Paragraph 15. I 2. "ACSI" agrees to patrol the public streets of the "City" in a vehicle especially designed for the transportation of small animals, in accordance with "City" ordinances and a schedule agreed upon by both parties. The vehicle . shall have proper identification displayed on two sides. "AGSI" further agrees to insure, service, and maintain said equipment. .. 3, "ACSI" agrees that patrolling shall be done by competent personnel trained in the handling of animals,. Said employees shall perform their duties only while in proper uniform and shall wear identification as to indicate employee's name, title, and place of employment. I 4. The "City" shall authorize "ACSI" to apprehend and retain dogs, cats and/or issue citation tags for violations of the "City" Ordinances. However, I "ACSI" will not invade the private property contrary to the wishes of the owner of said property nor forcibly take an animal from any person without the approval and assistance of a regular officer of the "City". I 5. In addition to the regular hours of patrolling referred to, "ACSI" agrees to maintain one (1) vehicle for standby service to attend to cases outside regular patrol hours at the specific request of the "City's" Police I Department. "ACSI" shall respond immediately to any call involving a bite case or injured animal reported through the Police Department. 6. "ACSI" represents and agrees that all animals impounded shall be kept at I WHITE BEAR KENNEL, 1283 HAMHONED RD, WHITE BEAR TOWNSHIP, HN "ACSI" agrees and warrants that all animals impounded shall be kept in a comfortable and humane manner for a period required by the "City" Ordinance. It is mutually I agreed, that "ACSI" may temporarily board at an emergency facility if .access and/or treatment is not immediately available at the contract facility.. I. 7. At the time that an animal impounded under this contract is reclaimed, ACSI" or its agent shall collect the impounding fee and boarding charges as provided by "City" Ordinance. "ACSI" shall furnish monthly reports to the "City" as required as to the service or services rendered in cOlUlection with I each animal impounded. All impounding fees and/or any other penalty fees I ~--- I 2/3 I . collected by "ACSI" or its agent shall be remitted to the "City". . 8. In the event an animal impounded and boarded by order of the "City" Health Officer or placed under quarantine by ruling of the State Board of I Health, said animal shall be boarded as required by said order or ruling. At the end of such period, the "City" releases all of its interest.right and -, control over said animals which may then be disposed of at the discretion of I "ACSI". In the event that any dogs, cats, or other impounded animals are unclaimed after five (5) days. they shall becOIIe the property of "ACSI" and may be disposed of or sold at their discretion. All proceeds from the I disposition of such animals may be retained by "ACSI" including any proceeds received from any animals disposed of in accordance to Minnesota Statutes 35.71. I 9. The "City" shall furnish to "ACSI" any special forms or receipts specified in the Ordinance and "ACSI" shall keep records of all .An;..::I]S impounded together with a description of the same. I 10. "ACSI" shall assume liability for all harm to animals due to its negligence or that of its agents in not properly caring for the same. and agrees to defend any lawsuits arising therefroa. "ACSI" shall defend, I indemnify , and hold the "City" harmless including its officers. employees, or agents from any and all claims, suits. losses, damages, or expenses on account of bodily injuries, sickness, disease. death, and property damage including I injury to animals and the result of. or alleged to be the result of "ACSI" animal control operations. Upon request, "ACSI" shall provide the City" proof I. of public liability insurance including comprehensive automobile liability in an aaount of at least $500,000.00 per each claillant and $1,000,000.00 per occurrence. II. The "City" agrees to pay "ACSI" for services in the performance of this I contract as follows: A) Price per hour - per vehicle for scheduled patrol based on (4) hours of I patrol per week for actual time in service . 1995/96 -- $21.25 I B) Price per call - per vehicle for service during other than scheduled or regular working hours I 1995/96 -- $49.50 C) Price per animal - for each DAY or fraction thereof for boarding any species of animals impounded by direction of "City" officials or local ordinance I 1995/96 --.$9.60 I D)Price per animal for disposal of a cat. 1995/96 -- $18.00 E)Price per animal for disposal of a dog. I. . 1995/96 -- $20.00 12. All payments shall be made by the "City" upon receipt of monthly statements by "ACSI". 13. "ACSI" provide I agrees to emergency veterinary services to impounded I I 3/3 I . animals as needed at cost to the "City"; however, veterinary service that was deemed necess~ may be charged to the owner upon reclamation of the animal. . 14, "ACSI" agrees that. during the period of this contract it will not, I within the State of Minnesota, discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, or _, ancestry and will include a similar provision in all subcontracts entered into I for the performance hereof. This paragraph is inserted in the contract to comply with the provisions of Minnesota Statutes 181.59. I 15 . Ei ther party hereto may cancel this contract after sixty (60) days written notice thereof to the other party. 16. Notices pursuant to this contract shall be given by deposit in the I United States Mail, postage prepaid, addressed as follows: (a) To ACSI: Kr. Richard Ruzicka, PRESIDENT. I Animal control Services, Inc. 3611 Grimes Robbinsdale, MN 55422 I (b) To City: Brian Fritsinger The City of Arden Hills 1450 West Hwy. 96 I Arden Hills, MN 55126 Alternatively, notices required by this contract may be personally delivered . to the persons name above. Notice shall be deemed given as of the date of I personal service or as of the date of deposit of the notice in the United States Mail. I IN THE PRESENCE OF: ~ co~ ~VR~, ~ ~y4--'\" - ~~ I IN THE PRESENCE OF: CITY OF ARDEN BILLS I BY: I I I I. I I , I , I I tiS I I I I 001SlLmC E.~CINIIIlS December 4,1995 - File: 520-054-30 I 1326 En~ pork Drive St. Paul. MN 55108 C\~t2.0 612-644-4389 Honorable Mayor and City Council ~t:_GL- BS I ).800-888.2923 City of Arden Hills . ~ \~ Fax: 612-644.9446 1450 West Highway 96 'iSt..\, ~ .\\ -n\\'\''l Arden Hills, Minnesota 55112 ' \l.Ut.~ I l\\1 \it ..' RE: PERRY PARK IMPROVEMENTS I PARTIAL PAY ESTIMATES Dear Council Members: I Enclosed are three copies of Pay Estimate No.3 for the above referenced project. Based upon the work completed to date, the total amount of Pay Estimate No.3 is $70,702.06. Of this I GMt ENGINEERING amount, $4,234.06 is excess retainage previously withheld from the prior partial payment. ENViRONMENTAL This pay estimate primarily includes fencing, excavation, and the installation of lighting, _NlOPAI among other miscellaneous construction items. I NNING saUD WASiE Remaining work includes fInal paving, miscellaneous corrective grading, and turf STRUCURAl establishment. The remaining retainage in the amount of slightly over $15,000 is a sufficient I SURV~!NG amount to maintain positive influence over the Contractor in 1996. If this pay estimate meets ~RAFFjC with the Council's approval, it would be appropriate to make payment to Veit, Inc. in the ~RANSPORTAr;oN amount of $70,702.06. Please contact our office if you have questions or require additional I information regarding this project. EL:GRICAl/MECHANICAl ESGjNEERING. I ~VAC Sincerely, ~CWE~ DiSE!5L;rCN SODA MSA, CONSULTING ENGINEERS I SYS::.'JiC:.'J~C:S I I GJS:pd Enclosures I cc: Mr. Brian Fritsinger, City Clerk/Administrator OFFICES IN: Mr. Terrance Post, City Accountant elNNEAPOUS Ms. Cindy Walsh, Parks and Recreation Director I PRIOR lAKE OS4-0410.dec ST. PAUL I WASECA An Equal Opportunity Employer -, - -.---- I ... PARlW. PAYMENT ESTlIIATe . I NO.' - I FROM: OCTOBER " 1995 TO, NOVEMBER 20.1995 CONTRACTOR: VEIT & COMPANY,INC. I ACCRess: 14000 velr PLACE. ROGERS, MN 55374 OWNER: CfTY OF ARDEN HILLS. MINNESOTA I PROJECT: CHARLES PERRY PARK IMPROvEMENTS (S2O-QS.oI..20) COMPLETtON DATE AMOUNT OF CONTRACT: I ORIGINAl.; MAY 31. 1998 ORIGINAL: S 308,375.00 REVtSl!C: REVISED: ::!i!;:HjJt~m=:~,~:ge@tl*g!!:) I .-.c.,;.;.,",:.,.;."".;.,.:.,,,.;.;.,.;.;.:.,.,.;.:.:<-:-,.:.,.;.,.,.:_ tlI11;:SIIII;tJiifEII I SCHEDUl.E 1 ,Q . SrrewORK , CLEARING & GRUBBING AC ',2 3,500.00 0.20. 700.00 3.20 T 1,200.00 2 RELOCATE HYDRANT EA , 1,OOO.CO a.DO a,DO I,DO 1.000.00 I , WOOD i=ISER BlANKeT SV 2QQQ 1.15 a.DO a.DO 1,810.00 2.081.50 3A WOOD FrSER BLANKET - HEAVY DUTY SY 432 1.45 a.DO a,DO 432.DO 626.4tJ 4 SILT FeNCE LF IIQO 2.DO 0.00 a,DO 1,465.00 2.930,00_ T SCHEOULE 1.0 .SITEWORK TOTAL. 7OO.DO 17,837.90 I SCHEDULE 2.0 . SOFTBALL FIELOS I 1 REMOVE GUARDRAIL LF '45 8.DO 0.00 a,DO 0.0.0. 0.00 2 REMOVE & REINSTAll. FENCING LF '70 7,DO 0.00 a,DO 80.00 SGa.OO , INSTAl..1. 6' HIGH CHAIN LJNK FENCE LF 190 4.DO 102.00 .....00 400.00 1,600.00 . lNSTALJ..l-lOOOS ON BACKSTOP LF 120. 4O,DO 39.00 1,SGO.OO 120.00 4,800.00 I . COMMON EXCAVATION CV 4QQQO 2.40 5.000.00 12.00a.00 35.000.00 S4.000.00 . CRUSHEO UMESTONE AGGREGATE cv aoo 18.50 a.DO 0.00 1S2.~ 2.1319.03 r SCHECUlE ZOO. SOFTBALL. F1ELOS TOTAL. 13.968.00 93,779.03 I SCHEDULE 3.0. STRE~ & PARKING AREA , COMMON EXCAVATION cv 1000 '.50 0.00 0.00 7S(J.oa 1.125.00 I , CLASS 5 AGGri:Eo.:. TE: 3ASE rON ,6..'" 1.30 a.DO 0.00 960.00 7.008.00 , TYPE 318 BIT BASE COURSE rON 435 26.00 0.00 0..00 566.12 14,719.12 4 TACK COAT GAL '55 1,DO 0.00 a.DO 75.00 75.00 . TYPE 41A 8ITWe,AR COURSE TON 435 27.00 a,DO a.DO 0.00 a,QQ I 8 8612 CCNC~ETe CURB &. GUTTER LF 1570 7,00 0.00 a.DO 1,426.00 9,982.00 7 4~ SCLJD WHITE liNE. PAINT LF 28DO 0.1' 0.00 a.DO a.DO a.DO . HANDlCAPpeo SIGNS EA . ""',DO 0.00 a.DO D.DO a,DO 9 HANDICAPpeo PAVE. MARKINGS EA . 4O,DO a.DO 0.00 a,QQ 0.00 I T SCHEDUL.E 3.0 . STREET & PARKING AREA TOTAL. 0.00 32.909.12 SCHEOULE 4.0 . STORM SEWER I , 1T HOPE LF 5 3O.DO 0.00 a,DO 11.00 330.00 , 1S"'HDPE LF 27Q 20.00 a,DO a,DO 260.00 5.200.00 . , GRANULAR FOUNOAnON rON 47 20.00 a.DO a,DO 95.00 1.900.00 I 4 INSTAlJ. CATCH BASIN EA , 6Ql).DO a.DO a.DO 2.0.0. 1,200.00 5 INSTAlJ.. MANHOLE EA 1 1.500.00 o.DO 0.00 I,DO 1,500.00 I S200SJ.#J.XLS P:\GE I 5:t)..oS.t-]O ------ I . ,:':',' " TCTAt;'ro CATE""',""" . !1Ii::~~II!rlrlt!l.l~ I . INSTALL. IS" SURGE BASlN EA 1 'DILlX! 0.00 0.00 1.00 300.00 ~. 7 GROUTED RIP-RAP CY .. 80.00 0.00 D.OO 1Q,oo ...,00 I T SCHEDULE 4.0. STORM SEWER TOTAL D,OO 11.030.00 SCHECULE 5.0 . TURF ESTABLISHMENT ALT. A I 1 SOO Wi.... TOPSOIL SY 12000 ...0 0.00 D.OO 11,025.00 11,640.00 2 SEEDING WI MUL.CH (SEE MlXlURE 400) AC a.s ....00 D.OO 0.00 5.00 4.000.00 T SCHEDULE 5.0. TURF E$TA8USHMeHT ALT. A TOTAL 0,00 21,640.00 I SCHEDULE. '.0 AI.. T. SID I'Tet . TURF IRRlGAnON SYSTEM 1 TURF IRRlGAnON SYSTEM LS 1 ".000.00 D.OO D.OO 1.00 34.000.00 I T SCHEDULE B.O ALT. BID ITEM. ruAF IFlRIGAnoN SYSTEM TOTAL 0,00 34,000.00 SCHEOULE 1.0 . LlGHnNG I 1 FIELD UGH'nNG LS 1 49.00D.IIt 1.00 49,000.00 1,00 49.000.00 T SCHeDULE 7.0. UGHTJNG TOTAL. 49,000.00 49,000.00 I SCHECUt..I!T.1.UGHnNGAI.TERNATE!S 1 PARKING LOT WGHTS EA 2 1,4OIl.00 2.00 2.1300,00 2.00 2.BOO.oa 2 WOOO POLE CecUCTlON LS 1 [1,4Oll.llllJ 0,00 0.00 0.00 0,00 I-T SCHECULE 7.1 . UGHTING ALTERNATES TOTAL 2.aoo.OO 2.800.00 TOTAL AMOUNT THIS PERIOC 66,468.00 I TOTAL AMQUNT TO DATE 262,996.05 I I I I I I I . I 5:00~.u3.XLS PAGE: SZ!)-O$4-.jO -- - ---- I - I OESCRIPTtON . SCHeCULE 1.0 ~ $ITEWORK TOTAL 700.00 17,537.90 I SCHeCULe 2.Q. SOFTBAU. FIElDS TOTAL 13.961.00 93,779.03 - SCHEDULE 3.0- STREET & PARKING AREA TOTAl. 0.00 32,909.12 SCHEOUl.S 4.0. STORM SEWER TOTAl. 0.,00 11,030.00 I SCHEOUl.E 5.0 - i'lJAF eSTABl.ISHMENT Al.T. A TOTAl. 0..00 21,640.00 SCHeOUl.= 9.0 Al.T. 910 ITEM - ruAF IRRIGATION SYSTEM TOTAl 0..00 :U,ooo.oo SCHeOULE 7.0. uGHnNG TOTAL 49.000.00 49,000.00 SCHEOUl.S 7,1 - UGHTTNG ALTeRNATES TOTAl. 2,800.00 2.800.00 I I I I I -I I I I I I I I . I S:O.OS.J.JO I .3!OO5J.:#3.XLS P..\GEJ ,- -- -- I' [ hereby certify that all items and amounts shown by this pay estimate are correct for the work completed to date. ." . CONTRACTOR: :rr &COMPANY~ . I- I TITLE: / flu. f;1iZu~1 ;t.)f~I-I , \I DATE: /I--z..f-q) I Based on the ENGINEER'S on-site inspections as an experienced and qualified design I professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined. to the best of his knowledge and belief, I that the quantities shown by this esrirnate are correct and that. based on such inspections and review, that the work has progressed to the point indicated (subject to an evaluation of such work as a functioning Project upon Substantial Completion, to the results of any I subsequent tests required by the Contract Documents, and to any qualifications stated in his recommendation), and that payment of the amount recommended is due Contractor(s); but by recommending any payment, the ENGINEER will not thereby be deemed to have I reviewed the means, methods, sequences. techniques, or proceedures of construction or safety precautions or programs incident thereto or that the ENGINEER has made any .- examination to ascertain how or for what purpose any Contractor has used the monies paid on account of the Contract Price. or that title to any of the work, materials, or equipment has passed to the Owner free and clear of any lein, claims, security interests or encumbrances. I or that the Contractor(s) have completed their work exactly in accordance with the Contract Documents. I ENGINEER: BY: I TITLE: t;N I DATE: fi 1I-a~ (91b I Approved by Owner/Commission . CITY OF ARDEN HILLS, MINNESOTA BY: I TITLE: Ie DATE: I ---- I MSi . 'i December 7, 1995 . 1 1 ! Eld20-il68-1O I I'O.\SrLTI\t:E\I:nEERS Honorable Mayor and City Council 1326 Energy Pork Dr'''' City of Arden Hills I 1450 West Highway 96 51. Paul. MN 55108 Arden Hills, MN 55112 612,644-4389 . 1,800,888,2923 RE: 1996 STREET IMPROVEMENTS Fox: 612,644-9446 FEASIBILITY STUDY I Dear Council Members: I As directed, we have completed the preliminary Feasibility Study for the 1996 Street Improvements project. Included in this report are results of the pavement rating conducted in accordance with the City's revised Pavement Management Process, adopted in I September 1995. The report addresses annual street maintenance consisting of seal coat maintenance, bituminous overlay rehabilitation, and complete reconstruction, including storm drainage improvements and concrete curb and gutter installation. I eVIL :NGi>JEE~_I~JG ::\VIRONMENT~l The report also addresses the possible addition of Fernwood Avenue to the City's ..""",1IG'AI Municipal State Aid Street (MSAS) system. This would allow the reconstruction of that )l.AN,'JiNG roadway using alternative funding sources outside of the City's street maintenance and SC~i) 'N,lSTE improvement fund. In addition to proposed improvement alternatives, the report will I Si~t.:CURA~ outline estimated project costs, a proposed schedule, and project financing. SL?V:Vi~;G ~~.;F~;C Contrary to past preliminary reports for this type of project, this study outlines primary and I n~NSCC~'_~;:C0J secondary priority alternatives for the overlay and reconstruction portions of the project. This will allow possible deletions of select streets based upon potential public opposition. ~~:'=~~<:.~L .'..E"';)'.C~~ It is staffs proposal that an informational meeting be held during early January to identify . ~\::;:\:::;~<:::; potential issues with respect to specific streets, prior to an official public hearing (scheduled -\. for late January). ~':::\,":~ :'S~?~S~,J ~<>< I 5':;.C.:" I will be in attendance at your December 11, 1995, Council meeting to briefly discuss this S"S-~'\', :::::;:'{;\C:S report and address any specific questions or issues you may have regarding the project. I Sincerely, I MS~_CONSULTI~S I OFFICES IN: . . MINNEAPOLIS GJS:pd PRIOR LAKE ST PAUL 068~0703.dec I WASECA An Equal Opportunity Employer - I I~ City of Arden Hills LIST OF EMPLOYEES - DECEMBER 8, 1995 I - ADMINISTRATION PUBLIC WORKS I BRIAN FRITSINGER MIKE MCKINNEY 12260 Golden Road Circle NW 1131 Anderson Lane Coon Rapids, MN 55448 White Bear Lake, MN 55127 I 755-9036 426-4979 SHIRLEY EVENSON JOE MOONEY I 770 I Pillsbury A venue South 3963 86th A venue N.E. Richfield, MN 55423 Circle Pines, MN 55014 866-3739 785-1969 I KEVIN RINGWALD JIM PERRON 8875 Pascal Avenue N.E. 752 Vicki Lane Circle Pines, MN 55014 Lino Lakes, MN 550]4 I 784-5016 784-6987 JANE LUND FRED REED I 4378 Buckingham Court 164 Hawes Ave. Vadnas Heights, MN 55127 Shoreview, Mn 55126 426-9482 483-1443 1- MELANIE SPENCER PETE SAXE (SteDben) 13390 Akerson Court 33365 Hemingway Lane P.O. Box 294 Stacy, MN 55079 . Lindstrom, MN 55045 462-3383 257-4550 MIKE SCHlFSKY I TRACY PETERSEN 22727 Unser Street N .E. 2973 Stinson Court Linwood, MN 55005 New Brighton, MN 55112 462-8368 636-0667 I 660-0802 (Pager) DWA YNE STAFFORD JULIE TOSTENSON 2314 149th Avenue N.E. I 3509 121st Lane N.W. Ham Lake, MN 55304 Coon Rapids, MN 55433 434-62]8 421-4192 640-2316 (Pager) I DARLENE SCOTT PARKS DEPARTMENT 11246 N. W. Robinson Drive Coon Rapids, MN 55433 FRED BELL I 754-5358 600 Cleveland A venue, Apt. #2 New Brighton, MN 55112 TERRY POST 633-5358 I 2810 Seminary Drive New Brighton, MN 55112 . 633-7678 I I ~ T I ~I PARKS DEPARTMENT (CONTINUED) . I KEVIN FULLER I 3675 Gershwin Lane North Oakdale, MN 55128 I 777-4453 DAVE WINKEL . 5530 North Snelling Shoreview, MN 55126 786-0213 CINDY WALSH I 424 Colleen Drive Vadnais Heights, MN 55127 I 653-6698 660-2304 (Pager) I ~I I I I I I I I . I I --~ ----- I . I. mEUHERT I BlOEK ASSOEIATE5INC.V ENGINEERS . SURVEYORS. LANDSCAPE ARCHITECTS November 30, 1995 I RECEIVED -- I Mr. Brian Fritsinger, City Administrator DEe 04:1995 Arden Hills City Hall 1450 West Highway 96 Olr ut ARDEN HILLS I Arden Hills, MN 55112 Subject: Sewer and Water Connections for the Combined Organizational Maintenance Facility I Dear Mr. Fritsinger: . We are close to the completion of the subject project, thus making the National Guard sewer and water customers of the City of Arden Hills. During the planning stages of this project we worked with your staff and your consulting engineer to provide the most efficient routing of the utilities from I the National Guard facility to the City. As part of this planning we were directed to oversize both utilities for future development of the City's service area. The oversizing was accomplished the following way: I . The sanitary sewer lift station wet well was lowered 11.5 feet and a section of8" main was .- stubbed out to the north. . The waterrnain size was increased from 10" DIP to 12" DIP. I Prior to the beginning of construction there was a meeting held during the early part of July of this year to discuss the City's financial participation in the project due to the oversizing of the utilities. I At that time the City agreed to help pay for the construction of the lift station. However, your consulting engineer required MelchertlBlock to provide calculations proving the facility needed only a 10" water service. I have tried several times unsuccessfully to obtain existing hydrant flow test from I the City to make the calculations. The facility was serviced with a 10" watermain prior to the conversion. There is no reason to believe a 12" watermain is needed to serve the same facility. Please find attached a letter addressed to you from the Owner dated July 3, 1995. . One final item, during construction the Contractor was directed to install tracer wire along the 4" forcemain by the City Inspector. This was done after the City Engineer reviewed and MelchertlBlock I made revisions to the contract documents that the City requested. Attached are the requested changes to the contract documents as prepared by MSA The tracer wire services only as a maintenance tool for the City to i~ the line and is not needed for a sewer service. The National I Guard did not anticipate this expense and is asking the City to pickup this cost. I .e I 367 EAST KELLOGG BLVD. . st PAUL. MN 55101-1411 .612-228-9564. FAX 612-223-5857 I - . .. November 30, 1995 Mr. Fritsinger I Page 2 .... I In summary, this project has provided the City of Arden Hills with an increased utility service area for a very small cost. The National Guard would like to be reimbursed for the additional expenses created due to the oversizing of the utilities. Cost summaries are as follows: I I. Sanitary Sewer - increased depth, cost already agreed to 2. Watermain - increased from 10' to 12" I Cost - 1,550 feet @ $3.00/ft $4,650.00 3. Tracer Wire - cost 734.42 "u.,; 'I Total $5,384.42 I The National Guard' requesting $5,384.42 in additional financial participation. We appreciate your help in this matter. ease contact Wade Scepurek to discuss this issue. (612-632-7332) I ,I.... ackM. WaIkky, PE Vice President I mb I cc: Wade Scepurek, MNARNG I I I . I Ie I -, I MAV-25-:-_~:5 THU 14:19 MSA ST PAUL P_l2l3 . . .. I S~ I May 25, 1995 \ File: 520-053-11 . - I COtlCLmC E.~Gm:ElL~ Mr. Brian Fritsinger 1326 Ene<gy Polk Drj., Arden Hills City Hall I St.PouI,MNSSIOS 1450 West Highway 96 61N4H389 Arden Hills, MN 55112 1.800.888.2913 I FClll: 612-64H.u6 Dear Mr. Fritsinger: This letter was prepared to address the Army National Guard plans as submitted by . Melchert Block and Associates. Those plans have been reviewed and following are some remarks and concerns that we would like to share with you: . SHEET 2 . A wet tap valve should be used instead of a cut in the tee at the connection to the 12" I watermain at TH 96 and Hamline Avenue. Joint restraints should be provided through the casing. There is an inadequate distance between the forcemain and the watermain. There ClY'J. _(iJNG, should be a minimum of 10 feet of separation; in this case, there is only fi \ e feet. I E<!NfAL SHEET 3 IIJ,NNJNG I SOlID wASil In the note about connecting the 6" pipe to existing sanitary SKNIer manhole, mention should STlUC1\.!lA1 be made of a core drilling and using an S" boot. The meter socket should be located at the SUM'flNC control panel so Arden Hills will not have responsibility for unnecessary utilities. I 1WfIC TRANSPOIrATION QIIP,dinnco::- I ElfOllOol/MfCIW<<U.l __ 1. Are any manholes to TCAAP to be abandoned? !N(;lNf(iJNG, 1lVN; ...... 2. Are any easements need.:d'1 . IOWSI OlSTlJIUTlON I SCAOA SHEET 4 ! SlSllM CONlllOlS -/ I Specify a core drill for the 4" forcemain connection to the existing manhole. A new invert will have to be constructed. SHEET 5 I <-- The section of forcemain that passes under the storm sewer should be insulated due to the I lack of ground cover. Show the change from PVC to DIP at the connection to the lift station. Move the lift station into the boulevard and out of Hamline Avenue. ~ES IN: I EAl'OUS ; PIllOltlAKE ST. PAUL I W!<SECA --- --- ~.AY-2?-~~ IHlJ "l.....;;;.L l:::lI r"IO::ioM <> , r-HUL.. , ._~ I . I. Me. Brian Fritsinger . May 25, 1995 Page Two - - I SHEET 7 . A hydrant should be placed near the wet tap valve to allow air to vent. SHEET 8 I A hydrant should be placed near station 10+00 on Ham1ine Avenue, and station 15+00 for flushing. . SHEET 9 I A remote panel makes removal of pumps, and especially a level transducer very difficult. As a note of caution, understand that the cast iron hatch will be extremely heavy. A water trap should be provided in the drain line as a check valve is ineffectual for this purpose. . Use a stainless steel lifting chain. (The specifications conflict with the plans on this matter.) The inclusion of a stilling well is unusual in a lift station of this size. We were unable to tell where the second booted influent coMection goes. This sh'Juld be clearly .- identified. SHEET 11 I Use restrained joints (SI. Paul Water Utility Standard) instead of thrust blocks. For the outside drop, use integral bottom and base with precast 8" M1 90 degree base bend. Use . sand inste3d of concrete for backfill around outside drops. Tie rods are less desirable than Megalugs. The 30 minute test period does not comply with A WW Ai it should be at least two hours in duration. There should also be a tracer wire for the forcemain. I We have forwarded our recommendations to the National Guard's engineers for correction. If you should have any questions or concerns regarding the National. Guard Utility . Extension project, please contact Greg Stonehouse at 644-4389. Sincerely, I ~. CONSULTING ENGlNEBRS I UXJ~~ 'rsten Olson I Staff Engineer KO:pd Ie OS3.2506....y . I .,:.....,...,.." ..J:....,:. -..' ....~.."' '~.-:,,"'." ~;:' .. STATE Of MlNNElOTA.llEP...,TMENT Of M1If1ARY _....:. File COPY:',:,;g;:, . ..,,~'9.it.~ 'MINNUOTA AJlMT NAnOllAL GUAU ',r" ,. " ia ^, 'FAOU1lES~OffIC.E " .....'!.'..,..... , ,..H~ .. - ~~ -,:-",",'":'--'",: '.0. eo. 3A8. c...., RipIoy . , -~I i:,~"~i'b':i L;ttIo-._~ Mr. VeseI~IbaW ,.".:t'1!.r; ", '.' . ..,.".1 ~ :iJ..'i (612) 63 -7S70iZf;i;..;,,'f .1 \::""~~' ~l " " " . . '.j!"~ -.. .... ,~ "."" .....";..::,,~. '." ,. ......... V" . . -., . ,..:,,-, ; . :',~ ". ~':t'J!~ .",.~ .... .:: - ,-to ~ ,'. .';~t. -..~ i' ;..., - .. . .. 'r, .' . . ,,:-.~ - ;~." <-' '. . . .,..,,~.' f.~.;. " -... t.~ ._:;:.:~;~~~i ~ .' '. .' July 3, 1995 , . . , '-',.,' . -_"i,"_,', I . ,.;k~&~: SUBJECT: Sewer and Water COMections for the Combined Organizational Maintenance" 'T," I.... ' Facility, New Brighton (Project No. 94707), :'~ ' ;~; -'." ,. ,. ," ....., . - !:~'; . f.-.";," : ':-,i .. Mr. Brian Fritsinger, City Administrator Ci~ of Arden Hills '1;, ,_ 14 0 West Highway 96 . Arden Hills, Minnesota 55112 . Dear Mr. Fritsinger: I'" . . ~. ,. . . - .' . After discussions with our Staff anddvil Engineering Consultant, Melchert-Block, we concluded that the National Guard only requires a ten inch water line supply to our facility. I This is what is currently being used and it is more than adequately meeting our needs, including any anticipated renovations of the existing facilities. Therefore, we are ~uesting that if the city needs the water service upgraded to twelve inch diameter that the addiuonal cost be born I'e ' by the City of Arden Hills. . We appreciate your consideration of this issue. If you have any further questions, please do not hesItate to contact either Mr. Wade Scepurek at (612) 632-7332, or Mr. Thomas Vesely I (612) 632-7570, at our office. . . . I f>< Wa e A_ Johnson . I ' Colonel, Infantry, MN Facilities Management-offi I Copy Furnished: Melchert-Block Associates Bob Johnson, MNAG-SJA Terry Palmer, MSABC I WadeS~urek,MNAG-BMo-D I , I 94707/690_01 ' .- AN EQUAl Orl'OlTlJNllY EMl'lOYEa I .:._to. . I , ]IS~ Ii. I i December 5, 1995 _I I 11 "k, 52(}{J5'-70 ~\\IE.D I ro,snrUGE.'iGlXIIRS Mr. Dwayne Stafford ~EC- - - \)1 ,\?,?,S . 1326 En"9Y Park Dr.. City of Arden Hills \)'t-C 1450 West Highway 96 .. ''i\\lt\\ \\\\.\.~ 51. Paul, MN 55108 Arden Hills, MN 55112 C\'\'{ Ijt \\,. I 612'6AH389 1.800-888.2923 RE: U.S. ARMY NATIONAL GUARD Fax: 612'644,9446 SITE PLAN REVIEW I Dear Mr. Stafford: . This letter is submitted as a response to Mr. Brian Fritsinger's request dated November 30, 1995, regarding the above referenced issue. It is our understanding that the I City Council approved the payment for the connection as proposed in the original plans, and that the additional costs for watermain oversizing were not to be paid without documentation that a 10" watermain was sufficient. I CiV:l ENGiNEE,~iNG In Mr. Walky's letter to the City, dated November 30, 1995, he states that MSA did not ENVIRONMENTAL provide Melchert Block Associates, Inc. with hydrant test data necessary to complete I . "UNICPAl watermain calculations. In response to that issue, MSA informed Mr. Walky that we did not "tANNING have hydrant test data for that area and that we were unable to provide that information. It SCUD'NASiE ,is our opinion that costs for the oversizing of the watermain ($4,650.00) not be paid by the ' I ~T~IJCTURAl City, unless calculations are presented indicating that a 10" watermain is sufficient to serve ~L,~VE':'!NG the area's current and potential fire flow requirements. '~AFF:C I ~~ANSrCRT.~ T:C.\j An additional request in Mr. Walky's letter is reimbursement for the tracer wire along the PVC forcemain in the amount of $734.42. According to that letter, this was an additional :~eC~[CAL ,'I\EC:"':ANiC~L item that was required by the City. It is our recommendation that this item be reimbursed I ::"iG:NE:~~NG with the original $14,745.20, to result in a total payment of $15,479.62. ....v.:.c =C'.'/t~ ::IS7~:~U7:G~ We anticipate this letter adequately addresses any questions you may have regarding this issue. I 5C,-CA S'fSE:,',1 C:NT~C~ Please contact our office with any further questions or concerns you may have regarding this issue. I Sincerely, I MSA, CONSULTING ENGINEERS , I . OFFICES IN: I MINNEAPOUS GJS:pd PRIOR LAKE ST. PAUL cc: Mr. Brian Fritsinger, City Administrator - WASECA 053-0508.dec - An Equal Opportunity Employer -- Department of Public Works Paul L. Kirkwold, P.E., Director and County Engineer ENGINE ERING/OPERA TI ONS ADMINISTRATIONILAND SURVEY 3377 N. Rice Street 50 West Kellogg Blvd., Suite 910 Shoreview, MN 55 I 26 St. Paul, MN 55102 . (612) 266-2600. Fax 266.2615 (612) 484-9104 . Fax 482-5232 November 27, 1995 N<(;.<0 Mr. Brian Fritzinger x,c'f3 \o:;o:;S 1450 W. Highway 96 Qi tl,. Arden Hills, MN 55112 . ~,,\) ~\\"" \) . .'&.~....~ Re: Highway 96 - Draft Concept Report \)'t'l>l ~\\ Notice of Public Information Meetings Dear Mr. Fritzinger: Attached is a notice for two Public Information Meetings sponsored by the Highway 96 Task Force: o Wednesday, December 13, 1995, 7:00 p.m. Vadnais Heights Fire Station 3595 Arcade Street Vadnais Heights, MN 55127 o Wednesday, December 20, 1995,7:00 p.m. Shoreview Community Center 4600 Victoria Street Shoreview, MN 55126 Both meetings will provide an overview of Draft Concept Report recommendations for future improvements to Highway 96. Please post the notice in your community and make available as appropriate. The task force is also sponsoring a special information workshop for elected officials from 4:00 p.m. to 6:00 p.m. on December 13 at the Shoreview Community Center. Please inform your municipal representatives of this opportunity. Their participation will be appreciated. If you have any questions or would like additional information, feel free to call me at 482-5203. Sincerely Yours, ~?~~~ J s E. Tolaas, P~ . oject Manager JET:ptd Enclosure Minnesota's First Home Rule County printed on fecyroled pll\lllr witll a minimum ollO~ pm;t-eonsumer rontent ~ I I .0 " CITY OF ARDEN HILLS - MEMORANDUM I - I DATE: December 6, 1995 TO: Brian Fritsinger, City Administrator I FROM: Terrance Post, City Accountant @ I SUB~CT: Uudate of Silmificant Weeklv Financial Transactions This week, the City of Arden Hills has deposited $1,294,232.03 in cash receipts from two I sources. Following is a brief analysis of these transactions. December Tax Settlement I The City received $814,553.15 on December I, 1995, from Ramsey County for the tax settlement that represents property tax collections for the period from May 20, 1995 through I November 20,1995. The amount of the settlement was disappointing because of the material amount ($180,175.36) withheld for pending petitions and abatements. Investigation has revealed that of the five properties with pending petitions, 93% ($167,438) stems from one petition - the I- CPI corporate campus. Based upon this settlement, I am forecasting an estimated $102,000 (6.2%) negative deviation I against budget for the 1995 General Fund property taxes revenue category. However, I believe the positive deviation in the licenses and permits General Fund revenue category will more than offset the miss in property taxes such that there will not be an erosion of General Fund equity I balance as of December 31,1995. Ramsey County Partici\:lation in Turnback Reconstruction Proiects I On December 5,1995, the City received $479,678.88 from Ramsey County for the County's participation in the reconstruction of County Road F ($390,000.00) and Stowe Avenue ($89,678.88). The City had earlier received a $9,472.00 check from the County for County Road I F participation. This funding compares as follows to Feasibility Study estimates: I Construction Item Est. County Actual County Difference County Road F Reconstruction $400,000 $399,472 ($528) Stowe A venue Reconstruction $100,000 $89,679 ($10,321) I City Engineer Stonehouse has cautioned that the County has made payments based upon estimated project costs and that when actual project costs are tabulated in 1996, a small I overpayment rebate may be due Ramsey County. I - I . I, I - ~. ~ ~~ ~~.I ~ ~ ~ ~ ~ -~ I U'" ... 0)_ N..,. co N U) "It C. i I I1i co I '" > a:) 01 It.!"" 'lit C\l 0 It) tn 00 0 0 ~ :! ~, a:) ,.....,. N_N m _N m ~ ,- ~, ~.:..'."" 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I E OC\lZ" :liU)c:e" CU_Q.C\INC\lNC\I ....(l')~... mU~ ; Z__(I') ...J(l')_(l') O"_NNNNN c....-C\I <(I)_N '';:; I . . Q) , ... N (I') .. l(,l a.. I I I I.. CITY OF ARDEN ffiLLS - MEMORANDUM I - I DATE: December 6, 1995 TO: Brian Fritsinger, City Administrator . FROM: Terrance Post, City Accountant @ I ~UBJECT: Uudate of Si!mificant Weeklv Financial Transactions This week, the City of Arden Hills has deposited $1,294,232.03 in cash receipts from two . sources. Following is a brief analysis of these transactions. December Tax Settlement I The City received $814,553.15 on December 1,1995, from Ramsey County for the tax settlement that represents property tax collections for the period from May 20, 1995 through I November 20,1995. The amount of the settlement was disappointing because of the material amount ($180,175.36) withheld for pending petitions and abatements. Investigation has revealed that of the five properties with pending petitions, 93% ($167,438) stems from one petition - the .- CPI corporate campus. Based upon this settlement, I am forecasting an estimated $102,000 (6.2%) negative deviation . against budget for the 1995 General Fund property taxes revenue category. However, I believe the positive deviation in the licenses and permits General Fund revenue category will more than offset the miss in property taxes such that there will not be an erosion of General Fund equity . balance as of December 31,1995. Ramsey County Participation in Turnback Reconstruction Projects . On December 5, 1995, the City received $479,678.88 from Ramsey County for the County's participation in the reconstruction of County Road F ($390,000.00) and Stowe Avenue ($89,678.88). The City had earlier received a $9,472.00 check from the County for County Road . F participation. 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DRUG AND ALCOHOL TESTING POLICY AND PROCEDURES -. I 1. PURPOSE I To establish drug and alcohol testing policy and procedures for employees andjob applicants. I II. POLICY All present employees and all job applicants are subject to drug and alcohol testing in . conjunction with the provisions of Minnesota Statutes, Section 181.950, and the following provisions: . A. CmCUMSTANCES UNDER WInCH TESTING MAY OCCUR. Drug and alcohol testing may be requested and required for all job applicants who . have been offered a job and if the City has a reasonable suspicion that a current employee: I- I. Is under the influence of drugs or alcohol; . 2. Has violated the City's written ordinances, rules, or policies related to drug and alcohol; . 3. Has sustained or caused another person to sustain a personal injury; or Has caused a work related accident or was operating or helping to operate 4. . machinery, equipment, or vehicles involved in a work related accident. B. RANDOM TESTING AND TESTING WITHOUT PRIOR NOTICE. I Random testing without prior notice may be given those employees who are in safety sensitive position, including any supervisory or management position in I which an impairment caused by drug or alcohol use would threaten the health or safety of any person. Testing without prior notice may be given to employees I who have been referred by the'employer for chemical dependency treatment program under an employee benefit plan or have participated in a chemical dependency treatment program in the prior two years. I .- I ---- ---- - - --.- I . . .' C. REFUSAL TO SUBMIT TO TESTING. , If an employee refuses to submit to drug and alcohol testing carried out in - - , conjunction with this policy, the employee may be subject to discipline including, but not limited to, discharge. An employee may request a hearing under a , negotiated agreement if permitted or under the Arden Hills City Code. If a job applicant refuses to submit to drug and alcohol testing carried out in conjunction with this policy, the job applicant may not be hired. , D. T AMPERlNG WITH THE URINE OR BLOOD SAMPLE. If an employee tampers with his or her own urine or blood sample, the employee , may be subject to discipline including, but not limited to, discharge. , E. FAILURE TO PASS DRUG AND ALCOHOL TESTING GENERALLY. An employee who receives a positive test result, fails a confirmatory test and does . not request in writing a confirmatory retest within five working days after notice of positive confirmatory test results, may be subject to discipline including, but I not limited to, discharge subject to Arden Hills City Code, Section 19-26. Such an employee may request a hearing under a negotiated agreement if permitted or ~, under the Arden Hills Code. A job applicant who receives a positive test result, fails or refuses a confirmatory retest does not request in writing a confirmatory retest within five working days after notice of positive confirmatory test results, may be refused employment and will be notified of the reason for such refusal. I F. RIGHTS OF EMPLOYEE OR JOB APPLICANT AND OTHER APPEAL RIGHTS. I An employee or job applicant has the right to be informed in writing by the employer of the results of the test within three (3) working days of the receipt of I the results by the employer. An employee or job applicant has the right to request and receive from the employer a copy of the test results. , An employee or job applicant who receives a positive test result has three working days from the notice of the positive test result, to submit information to the City to I explain the result or may request in writing within five working days of notice a confirmatory retest of the original sample at the employee's or job applicant's own eXP\lllSe. , G. ACKNOWLEDGMENT Prior to requiring a drug or alcohol test, the employee or job applicant will be , given a form on which the employee will acknowledge that he or she has seen the -, policy. The form will also ask the employee or job applicant to indicate any , ------ -- .' . .- medication the individual is currently taking or has recently taken and other . information relevant to the reliability of or explanation for a positive test result. -. III. DECLARATIONS . A. The City of Arden Hills shall designate the laboratory facility that shall conduct such tests. I B. The City of Arden Hills hereby declares that all public works union, supervisory and management positions shall be designated as "safety sensitive" positions. . C. This policy shall be distributed to each employee designated to hold a "safety sensitive" position and to each department director. I IV. PROCEDURES . Once the circumstances warrant implementation of this procedure, the employee's department and the City Administrator or hisfher designee shall be contacted. . A. Advise the employee that you are requiring them to submit to testing in .- accordance with the City policy. B. Give the employee a copy of the policy and allow them a reasonable period of time to review the policy. . C. Give the employee a consent form. Ask them to read the consent form and complete information as required. . D. Direct the employee to sign the consent form and date. Witness the signature by completing the witness portion of the form. . E. URINE TEST I 1. Complete Medtox Lab form I 2. Follow all directions on Medtox kit for a urine sample collection. 3. Take employee to the proper restroom and observe the employee give the I urine sample into the container provided. If the employee is the opposite sex from the observing supervisor, the 4. I supervisor or City administrative staff member of the same sex shall be located to observe the giving of this urine sample. .e I . "' - - 5. Supervisor observing the giving of the sample shall seal container in .- accordance with Medtox instructions. I - .. 6. The Supervisor shall retain the container and consent forms until they can be personally given over to the Medtox Lab for analysis. - F. REFUSAL TO SIGN CONSENT FORM - If the employee refuses to give hisfher consent, have them sign the form indicating the drug screen refusal and witness the signature. I 1. If employee refuses, they are to be placed on immediate suspension with pay. I 2. Documentation is to be completed and filed with the Department Head and the City Administrator or hisfher designee immediately. I G. BLOOD TEST. 1. If it has been determined that a blood test is to be given, the supervisor I shall take the employee to Unity Medical Center. -. 2. The supervisor shall direct that the blood sample be drawn in accordance with drug testing policy by a certified technician. 3. The supervisor is to make certain that the consent form and sample are . completed in accordance with the chain of custody provided by Medtox. . 4. The technician at Unity Medical Center shall be responsible for transportation of blood sample to Medtox. I H. SUSPENSION. Whether the employee signs or does not sign the consent form, he/she is to be I placed on suspension with pay. The supervisor or designated person shall take the suspended employee to the I employee's place of residence. . . -. . ~ I I. . I. PRIVACY. I -- Test results of employees and applicants are private data and cannot be given to a _. third party without written consent of the employee or job applicant, except in ihe I following instances. A positive confirmatory test may be: I 1. Used in arbitration proceeding or administrative hearing pursuant to Chapter 43A or other applicable state or local law or judicial proceeding. I 2. Disclosed to any Federal agency or other unit of the U.S. government as required under Federal law regulations or order, or in accord with I compliance requirements of a Federal government contract. 3. Disclosed to a substance abuse treatment facility for the purpose of I evaluating or treating the employee. I V. ADMINISTRATIVE RESPONSffiILITY Each department head and supervisor shall be responsible for informing their employees. Ie This policy shall be distributed to each employee in the City of Arden Hills. Employees shall acknowledge in writing the receipt of this policy. I . I I I I I .- I ~ I ARDEN HILLS EMPLOYEE OR JOB APPLICANT . .' DRUG OR ALCOHOL TEST CONSENT FORM -- I I have been ordered to give a urine sample for testing to determine presence of drugs or alcohol. I I have read and understand the City's policy on drug and alcohol testing. I agree to submit to I these tests, and also agree that the testing agency is authorized by me to provide the results of the test to the City of Arden Hills. I understand that my alteration of this consent form, refusal to consent, or to cooperate fully in the taking of a urine sample, or my refusal to authorize release of I information to the City of Arden Hills constitutes insubordination which may result in disciplinary action up to and including discharge and for applicants may be grounds for rejection. I also understand that a positive result may be grounds for discipline up to and including I discharge and for applicants may be grounds for rejection. In order to insure accuracy of this screening, it is necessary to know any and all of the I prescription drugs, non-prescription drugs, over-the-counter medications, or any other chemical substance you have taken within the last month. If you are not taking any medication, drugs, or I other chemical substances, please write "NONE". MEDICATION: -, DOSAGE AND FREQUENCY: PRESCRIBED BY: ANY OTHER INFORMATION RELEVANT TO THE RELIABILITY OF OR I EXPLANATION OF A POSITIVE TEST RESULT: I EMPLOYEE NAME: SIGNED: I DATED: I SUPERVISOR NAME: I SIGNED: WITNESS: I DATED: I -. I . I I. . NOTICE OF DRUG OR ALCOHOL TEST RESULTS I EMPLOYEE NAME: -- I DATE RESULTS RECEIVED FROM TESTING COMPANY: CHECK AS APPROPRIATE: I The result of your alcohoVdrug test was negative. I _ The result of your alcohoVdrug test was positive. RIGHTS OF EMPLOYEE OR JOB APPLICANT IF CONFIRMATORY TEST IS POSITIVE I 1. The employee or job applicant has the right to request and receive from the employer a copy of the test result report. I 2. Within three working days after notice of a positive test result, the employee or job I applicant may submit information to the employer, in addition to any submitted prior to a test, to explain the test result. .e 3. Within five days after notice of a positive test, the employee or job applicant may request a confirmatory retest of the original sample at the employee's or job applicant's expense. Within three days after receiving the employee's or job applicant's re-test request, the I employer shall notify the testing agency of the employee's or job applicant's request. The employee or job applicant may request a different testing agency licensed under Chapter 181 (Minnesota State Statute). If the confIrmatory retest does not confirm the I original positive test result, no adverse personnel action based on the original confIrmatory test may be taken against the employee or job applicant. I I have received a copy of this completed document. SIGNED: . DATED: I I "~. I .- I ---------- ---- ~ I - .1 -- I DRUG OR ALCOHOL TESTING POLICY AND PROCEDURES I I I acknowledge receipt of the Drug or Alcohol Testing Policy and Procedures. I have read the I Policy and have been able to ask my supervisor or other appropriate City personnel questions I about any part of the Policy I do not understand. I EMPLOYEE NAME: I SIGNED: -. DATED: I I I I . I I -. I -----.- -.-------- - I D~ . . THE CITY OF ARDEN HILLS POLICY IMPLEMENTING "4/:',. . THE FEDERAL OMNIBUS TRANSPORTATION EMPLOYEE TESTING ACT . AND RELATED REGULATIONS -- The abuse of drugs and alcohol is a nationwide problem which affects persons of every age, race I and gender. The City of Arden Hills recognizes that work performance and public safety problems are created when employees use or abuse controlled substances or alcohol. Therefore, the City of Arden Hills wishes to provide a safe workplace for its employees and to maintain a - drug and alcohol free workplace. The purpose of this policy is to establish programs designed to help prevent accidents and I injuries resulting from the misuse of alcohol or use of controlled substances by drivers of commercial motor vehicles. This policy implements the requirements of the federal Omnibus I Transportation Employee Testing Act of 1991 and the U.S. Department of Transportation Regulations, 49 C.F.R., Part 382. This policy is in addition to and separate from the City's Drug and Alcohol Testing Policy, which implements the requirements of state law and the federal I Drug Free Workplace Act of 1988. 1. POLICY I All employees are strictly prohibited from using, possessing, manufacturing, dispensing, selling, or transferring drugs, alcohol or drug paraphernalia or being .- under the influence of drugs or alcohol while working or performing job duties or while on City premises or while operating City vehicles, machinery or equipment. No employee shall perform safety-sensitive functions within four (4) hours after using alcohol. Any employee found to be in violation of this policy is subject to I discipline up and including termination of employment. 2. COVERAGE I The Omnibus Transportation Employee Testing Act (the Act), requires that all employees whose job duties include the operation of a commercial motor vehicle and who are required to hold a commercial driver's license (CDL), shall be I subject to drug and alcohol testing. "Commercial Motor Vehicle" (CMV), means a motor vehicle or combination of motor vehicles used to transport passengers or - property if the motor vehicle meets anyone of the following criteria: (a) Has a gross combination weight rating of26,OOO or more pounds; or I (b) has a gross combination weight rating of 26,000 or more pounds inclusive of a towed unit with a gross vehicle weight rnting of more than 10,000 pounds; or . ( c) designed to transport 16 or more passengers including the driver; or . (d) a vehicle that is of any size and is used in the transportation of materials found to .- I . ,- . I be hazardous for the purposes of the Hazardous Materials Transportation Act and . I which require the motor vehicle to be placarded. . - I All applicants, including persons currently employed by the City, that apply for a '. position where job duties include operating commercial motor vehicles will be required to take a drug test pursuant to the federal regulations. An alcohol test will . be conducted pursuant to the City of Arden Hills Drug and Alcohol Testing Policy . applicable to non-transportation employees if ajob offer is made and accepted. I 3. DEFINITIONS 390.5 Accident I (a) Except as provided in paragraph (2) of this definition, an occurrence involving a commercial motor vehicle operating on a public road which results in: (1) A fatality; . (2) bodily injury to a person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident; I (3) one or more motor vehicles incurring disabling damage as a result of the accident, requiring the vehicle to be transported away from the scene of I the accident by a tow truck or other vehicle. (b) The term "accident" does not include: -I (1) An occurrence involving only boarding and alighting from a stationary motor vehicle; or (2) an occurrence involving only the loading or unloading of cargo; or I (3) an occurrence in the course of the operation of a passenger car or a I multipurpose passenger vehicle (as defined in 571.3 of this title) by a motor carrier and is not transporting passengers for hire or hazardous I materials of a type and quantity that require the motor vehicle to be marked or placarded. 382. Alcohol - the intoxicating agent in beverage alcohol, ethyl alcohol, or other low I 107 molecular weight alcohols including methyl and isopropyl alcohol. 382. Alcohol Concentration (or content) - the alcohol in a volume of breath . 107 expressed in terms of grams of alcohol per 210 liters of breath as indicated by an evidential breath test.under this policy and federal regulations. I 382. Alcohol Use - the consumption of any beverage, mixture, or preparation, 107 including and medication, containing alcohoL I 2 -. I - I I . Appointing Authority - the City Administrator or other City officer to whom the .- manager has delegated authority to appoint personneL . Subpart 40.3 BAT (Breath Alcohol Technician) - an individual who instructs and assists I individuals in the alcohol testing process and operates an Evidential Breath Test Device (EBT). I 40.3 Chain or Custody - procedures to account for the integrity of each urine specimen by tracking its handling and storage from point of specimen collection I to final disposition of the specimen. With respect to drug testing, these procedures shall require that an appropriate Drug Testing Custody Form be used from time of collection to receipt by the laboratory and that upon receipt by the laboratory an I appropriate Laboratory Chain of Custody Form(s) account(s) for the sample or sample aliquots (split samples) within the laboratory. I City or City of Arden Hills - the City of Arden Hills, Minnesota, acting through its City Administrator or a designee of the City Administrator. I 382. Commercial Motor Vehicle - a motor vehicle or combination of motor vehicles 107 used to transport passengers or property if the motor vehicle: .- (a) Has a gross combination weight rating of 26,000 or more pounds; (b) has a gross vehicle weight rating of 26,00 I or more pounds, inclusive of a towed I unit with a gross vehicle weight rating of more than 10,000 pounds; or (c) is designed to transport 16 or more passengers including the driver; or I (d) is of any size and is used in the transportation of materials found to be Hazardous I Materials Transportation Act and which require the motor vehicle to be marked or placarded under the hazardous materials regulations, 49 C.F .R, Part 172, Subpart F. I A commercial motor vehicle does not include a fire truck or other emergency fire equipment. I 382. Confirmation Test - for alcohol testing, it means a second test, following a 107 screening test with a result of .02 or greater, and that provides quantitative data of . alcohol concentration. For controlled substances testing, it means a second analytical procedure to identify the presence of a specific drug or metabolite, which independent of the screen test and which uses a different technique and . chemical principle from that of the initial screening test, in order to insure .e 3 I .'...- .... .. ,. , ~ I reliability and accuracy. (Gas chromatography/mass spectrometry, (GCJMS) is the . I _. only authorized confirmation method for cocaine, marijuana, opiates, amphetamines, and phencyclidine.) - I MN STAT I 181. Confirmatory Retest - for controlled substances, it means a third analytical 950 procedure to reconfIrm the presence of a specific drug or metabolite. If the test result of the primary specimen is positive, the driver may request that the MRO , direct the split specimen be tested in any different DHHS - certified laboratory for presence of the drug(s). 382. Consortium - an entity, including a group or association of employers or I 107 contractors, that provides alcohol or controlled substance testing as required by federal regulations, or other U.S. Department of Transportation alcohol or , controlled substances testing rules, and that acts on the behalf of the employers. Controlled Substance - means those substances whose distribution is controlled . by regulation or statute including, but not limited to, narcotics, depressants, stimulants, hallucinogens, and cannabis. Also includes all substances listed on Schedule 1-5 as defmed by 21 U.S.c. 802, as they may be revised from time to I time (21 C.F .R., Part 1308). Subpart -. 40.3 DHHS - The Department of Health and Humans Services or any designee of the Secretary of the Department of Health and Human Services. I 40.3 DOT Agency - an agency (operating administration) of the United States Department of Transportation administering regulations requiring alcohol and/or I drug testing in accordance with 49 C.F.R., Part 40. 382. Driver - any person who operates or maintains a commercial motor vehicle. This I 107 includes, but is not limited to full-time, regularly employed drivers, part-time and temporary drivers, leased drivers and independent owner/operator contractors who are either directly employed by or under lease to the City or who operate a I commercial motor vehicle at the direction of or with the consent of the City. For the purposes of pre-employmentlpre-duty testing only, the term "driver" includes a person applying to the City for employment to drive a commercial motor . vehicle. Drug - means any substance (other than alcohol) that is a controlled substance as I defined in 49 C.F.R., Part 382 and 49 C.F.R., Part 40. , 4 -, . , I I . 40.3 EBT (Evidential Breath Testing Device) - an EBT approved by the National .- Highway Traffic S~ety Administration (NHTSA) for the evidential testing of I breath and placed on NHTSA's "Conforming Products List of Evidential Breath - - Measurement Devices." . Employer - The City of Arden Hills acting through its City Administrator or a designee of the City Administrator. I FHWA - The Federal Highway Administration. 40.3 MRO - Medical Review Officer. A licensed physician (medical doctor or doctor I of osteopathy) responsible for receiving laboratory results generated by an employer's drug testing program, who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate a driver's I confirmed positive test result together with a driver's medical history and any other relevant biomedical information. I 382. Performing a Safety Sensitive Function - a driver is considered to be 107 performing a safety sensitive function during any period in which the driver is I actually performing, ready to perform, or immediately available to perform, or in a state of readiness to perform any safety sensitive function while on duty. .- Random Selection - means a mechanism for selection of employees for testing where each employee has an equal chance of being tested each time selections are made. . 382. Reasonable Suspicion - means that the City believes the appearance, behavior, 107 speech or body odors of a driver are indicative of the use of a controlled substance I or alcohol based on the observation of at least one (1) supervisor or official who has received training in the identification of behaviors indicative of drug and alcohol use. I 382. Refuse to Submit (to an alcohol or controlled substance test) - a driver: 107 (a) fails to provide adequate breath for testing without a valid medical explanation I after the driver has received notice of the requirement for breath testing in accordance with the provisions of this part; I (b) fails to provide adequate urine for controlled substances testing without a valid medical explanation after the driver has received notice of the requirement for the I urine testing in accordance with the provisions of this policy and federal regulation; or I (c) engages in conduct that clearly obstructs the testing process. .- 5 I .., ,-- . I . I 382.107; ..' 395.2 Safety Sensitive Function - any of the following: - I (a) All time at a carrier or shipping plant, terminal, facility, or other property, or on .. any public property, waiting to be dispatched or in a state of readiness to drive and/or maintain a commercial motor vehicle, unless the driver has been relieved I from duty by the City; (b) all time inspecting equipment as required by federal regulations or otherwise I inspecting, servicing, or conditioning any commercial motor vehicle at any time; (c) all driving time which shall mean all time spent at the driving controls of a I commercial motor vehicle operation; (d) all time, other than driving time, in or upon any commercial motor vehicle except I time spent resting in a sleeper berth, which shall mean a berth conforming to the requirements offederal regulations; I (e) all time loading or unloading a commercial motor vehicle, supervising, or assisting in the loading or unloading, attending a commercial motor vehicle being I loaded or unloaded, remaining in a state of readiness to operate the commercial motor vehicle, or in giving receiving receipts for shipments loaded or unloaded; -I (f) all time spent performing the driver requirements of the federal statutes related to accidents; I (g) all time repairing, obtaining assistance, or remaining in attendance upon a disabled commercial motor vehicle. . 382. Screening Test (also known as Initial Test) - in alcohol testing, it means an 107 analytical procedure to determine whether a driver may have a prohibited I concentration of alcohol in his or her system. In controlled substance testing, it means an immunoassay screen to eliminate "negative" urine specimens from further consideration. . State of Readiness - a driver who is on call, ready to be dispatched, to perform safety sensitive functions while on duty. I 382. Substance Abuse Professional - a licensed physician (Medical Doctor or Doctor 107 of Osteopathy), or a licensed or certified psychologist, social worker, employee . assistance profession, or addiction counselor (certified by the National Association Commission) with knowledge of and clinical experience in the I diagnosis and treatment of alcohol and controlled substances-related disorders. 6 -I I ------- ~, I I . Supervisor - the person designated by the City to perform supervisory functions .. over the City's drivers. I .- 382. Violation Rate - the number of drivers found during random tests given pursuant 107 to this policy and federal regulations to have an alcohol concentration of 0.04 or I greater, plus the number of drivers who refuse a random test required by this policy and federal regulations, divided by the total reported number of drivers in I the industry given random alcohol tests pursuant to this policy and federal regulations, plus the total reported number of drivers in the industry who refuse a random test required by this policy and federal regulations. . 4. PROHIBITED CONDUCT Conduct Related to Alcohol I 382. (a) A driver tested under this policy and federal law who is found to have an alcohol 505 concentration of 0.02 or greater but less than 0.04 shall not perform safety sensitive functions, including driving a commercial motor vehicle. The driver I shall not perform safety sensitive functions until the start of the driver's next regularly scheduled duty, but not less than twenty-four (24) hours following administration of the test and driver will not be compensated during the time off. I The driver may use benefit hours during the absence if accrued and available. A detectable alcohol concentration level is in violation of the City of Arden Hills .- Drug and Alcohol Testing Policy and actions also may be taken under that policy, which may be in addition to this policy. 382. (b) No driver shall report for duty or remain on duty requiring the performance of . 201 safety sensitive functions while having an alcohol concentration of 0.04 or greater. . (c) The City, having actual knowledge that a driver has an alcohol concentration of 0.04 or greater, shall not permit the driver to perform or continue to perform I safety sensitive functions. 382. (d) No driver shall be on duty or operate a commercial motor vehicle while the driver I 204 possesses alcohol in any quantity, (also including cold remedies, i.e., NyQuil). 382. No driver shall use alcohol while performing safety sensitive functions. (e) I 205 382. (t) The City, having actual knowledge that a driver is using alcohol while performing I 204 safety sensitive functions, shall not permit the driver to perform or continue to perform safety sensitive functions. . I- 7 I ---- , . 382. (g) No driver shall perform safety sensitive functions within four (4) hours after using . I e. 207 alcohol. - I 382. (h) The City, having actual knowledge that a driver has used alcohol within four (4) 207 hours, shall not permit a driver to perform or continue to perform safety sensitive I functions. 382. (i) No driver required to take a post-accident alcohol test because ofloss of human I 209 life or who receives a citation under state or local law for a moving traffic violation arising from an accident, shall use alcohol for eight (8) hours following the accident, or until the driver undergoes a post-accident alcohol test, whichever I occurs fIrst. 382. m No driver shall refuse to submit to a post-accident test, a random alcohol test, a I 211 reasonable suspicion test, or a follow-up alcohol test mandated by this policy and federal law. (k) The City shall not permit a driver who refuses to submit to the mandated alcohol I tests under this policy and federal law to perform or continue to perform safety I sensitive functions. Conduct Related to Controlled Substances -. 382. (a) No driver shall report for duty or remain on duty requiring the performance of 213 safety sensitive functions when the driver uses any controlled substance, except when the use is pursuant to the instructions of a physician who has advised the I driver that the substance does not adversely affect the driver's ability to safely operate a commercial motor vehicle. 382. (b) The City, having actual knowledge that a driver has used a controlled I 213(b) substance, shall not permit the driver to perform or continue to perform a safety function unless use is permitted pursuant to the written instruction of a physician. I 382. (c) A driver shall inform the driver's supervisor of any therapeutic drug use. 213(c) I 382. (d) No driver shall report for duty, remain on duty, or perform a safety sensitive 215 function, if the driver tests positive for controlled substances. . 382. (e) The City, having actual knowledge that a driver has tested positive for controlled 215 substances, shall not permit the driver to perform or continue to perform safety I sensitive functions. I 8 -I I .' I I . 382. (f) No driver shall refuse to submit to a post-accident controlled substance test, a .. 211 random controlled substance test, a reasonable suspicion controlled substance test I mandated by this policy and federal law. - :382. (g) The City shall not permit a driver who refuses to submit to the mandated I 211 controlled substance tests to perform or continue to perform safety sensitive functions. I 5. TYPES OF TESTS REQUIRED Pre-employment Testing I 382.3011 382.413 Prior to the first time a driver performs safety sensitive functions for the City, the driver shall undergo testing controlled substances. For purposes of this subsection I on pre-employment testing, the term, "driver", includes but is not limited to a person applying to the City to drive a commercial motor vehicle, a person who has recently obtained a commercial driver's license or a person who has been I reassigned or promoted into a position that requires the performance of safety sensitive functions. I Any job offer, reassignment or promotion to drive a commercial motor vehicle shall be contingent upon a negative drug test report and the applicant's written .- agreement authorizing former employers to release to the City all information on the applicant's alcohol tests with a concentration result of 0.04 or greater, positive controlled substances test results, and refusals to be tested, within the preceding I two years. The City also retains the right not to hire a driver who has a positive test result and who has not participated and completed a counseling or rehabilitation program as directed by the driver's substance abuse professional. . Post Accident Testing 382. (a) Drivers Tested. As soon as practicable following an accident involving a I 303 commercial vehicle, the City shall test for alcohol and controlled substances of each surviving driver: I 1. Who was performing safety sensitive functions with respect to the vehicle, if the accident involved the loss ofhurnan life; or I 2. Who receives a citation under State or local law for a moving traffic violation arising from the accident, provided the accident meets the definition of "accident" in Section 2 of this policy; or I 2a If a disabled vehicle(s) need(s) to be towed from the scene; or I I- 9 I " ' , ,. - ~ I 2b. Injured individual(s) are in need of immediate medical care away from the . I . scene. -- I ..' 3. The City may also test under the City of Arden Hills Drug and Alcohol Testing Policy. I 382.303 (b)(I) (b) Alcohol Tests. If a test required by this section is not ailministered within two (2) I hours following the accident, the City shall prepare and maintain on file a record stating the reasons the test was not promptly administered. If a test request by this section is not administered within eight (8) hours following the accident, the City I shall cease attempts to administer an alcohol test and shall prepare and maintain the same record. Records shall be submitted to the FHW A upon request of the Associate Administrator. I 382.303 (b)(2) (c) Controlled Substance Tests. If a test required by this section is not ~i1ministered I within 32 hours following the accident, the City shall cease attempts to administer a controlled substance test, and prepare and maintain on file a record stating the reasons the test was not promptly administered. Records shall be submitted to the I FWHA upon request of the Associate Administrator. 382.303 -. (c) (d) Readily Available. A driver who is subject to post-accident testing shall remain readily available for such testing or may be deemed by the City to have refused to I submit to testing. Nothing in this section shall be construed to require the delay of necessary medical attention for injured people following an accident or to prohibit a driver from leaving the scene of an accident for the period necessary to obtain I assistance in responding to the accident, or to obtain necessary emergency medical care. 382.303 I (d) (e) Post-Accident Information. The City shall provide drivers with necessary post- accident information, procedures and instructions, prior to the driver operating a . commercial motor vehicle, so that drivers will be able to comply with the requirements of this section. 382.303 I (e) (f) Test Results. The results of a breath or blood test for the use of alcohol or a urine test for the use of controlled substances, conducted by Federal, State or local I officials having independent authority for the test, shall be considered to meet the requirements of this section provided such tests conform to applicable Federal, I State, or local requirements, and that the test results are obtained by the City. 10 -. I - I I . Random Testing .. 382. (a) Minimum Annual Percentage Rate. Except as provided in paragraphs (b) through I 305 (f) of this section regarding random testing, the minimum annual percentage rate .- for random alcohol testing shall be twenty-five percent (25%) of the average -. number of driver positions the City has unless changed by the FHW A I Administrator. The minimum annual percentage rate for random controlled substance (drug) testing shall be fifty percent (50%) of the average number of driver positions the City has unless changed by the FHW A Administrator. I 382. (b) Selection of Drivers. The selection of drivers for random alcohol and controlled 305 substance testing shall be made by a scientifically valid method, such as a random I number table of a computer-based random number generator that is matched with a driver's employee identification number, such as social security number, payroll . identification number, or other comparable identifying number. (The City of Arden Hills will use the employee's payroll identification number.) Under the selection process used, each driver shall have an equal chance of being tested each I time selections are made. 382.305 . (f) (c) Number of Drivers Selected. As stated earlier, the City is required to randomly select a sufficient number of drivers for alcohol testing during each calendar year .- to equal an annual rate not less than the minimum annual twenty-five percent (25%) rate for random alcohol testing or the annual rate not less than the minimum annnal fifty percent (50%). I Consortiurn Testing The City will be conducting random testing for alcohol and/or controlled substances through a consortium, which means the number of drivers to be tested . may be calculated for each individual employer or may be based on the total number of drivers covered by the consortium who are subject to random alcohol I and/or controlled substance testing at the same minimum annual percentage rate under this part or any DOT alcohol or controlled substance testing rule. I 382.305 (g) (d) Notice Rel!ardinll: Tests. The City shall ensure that random alcohol and controlled substance testing conducted pursuant to federal law will be unannounced and the I dates for administering random alcohol and controlled substance tests are scheduled throughout the calendar year. Drivers may be selected for more than one test per year. . I .e 11 . . .... --.- -- - --- -----.----- . I 382.305 . I (h) (e) Test Immediacv. The City shall require that each driver who is notified of .. selection for random alcohol and/or controlled substance testing proceeds to the - . test site immediately; provided, however, that if the driver is performing a safety _.. sensitive function at the time of notification, the City shal1 instead ensure that the driver ceases to perform the safety sensitive function and proceeds to the testing I site as soon as possible. 382.305 I (i) (f) Tirninl! of T est. A driver shall be randomly tested for alcohol only while the driver is performing safety sensitive functions, just before the driver is to perform I safety sensitive functions, just after the driver has ceased performing such safety sensitive functions or while the driver is in a state of readiness to perform safety sensitive functions. . Reasonable Suspicion Testing 382. (a) City's Determination of Reasonable Sill!Picion of Alcohol Violations. The City . 307 shall require a driver to submit to an alcohol test when the appointing authority has reasonable suspicion to believe that the driver has violated the provisions of federal law concerning alcohol. The City's determination that reasonable I suspicion exist to require the driver to undergo an alcohol test must be based on specific, current, articulable observations concerning the appearance, behavior, - I speech, or body odors of the driver. City's Determination ofRea~onable Susj)icion of Controlled Substance I Violations. The City shall require a driver to submit to a controlled substance test when the appointing authority has reasonable suspicion to believe that the driver has violated the prohibitions of federal law or this policy concerning controlled . substances. The City's determination that reasonable suspicion exists to require the driver to undergo a controlled substance test must be based on specific, current, articulable observations concerning the appearance, behavior, speech, or I body odors of the driver. The observations may include indications of the chronic and withdrawal effects of controlled substances. 382.307 . (c) (c) Trained Supervisor of Driver. The required observations for alcohol and/or controlled substance reasonable suspicion testing shall be made by a supervisor or I an employee of the City who is trained in accordance with federal law. The person who makes the determination or who observes or assists with making the determination that reasonable,suspicion exists to conduct an alcohol test, shall not . conduct the alcohol test of the driver. I 12 -. I ------- ~ I I . 382. (d) TiminQ: ofRea~onable SU!lPicion Observations. Alcohol testing is authorized by . 307 federal law and this policy only if the observations required by paragraph (c ) . above are made during, just proceeding, or just after the period of the workday - that the driver is required to be in compliance with federal law and these rules. _.. The driver may be directed by the City to only under go reasonable suspicion I testing while the driver is performing safety sensitive functions, just before the driver is to perform safety sensitive functions or while the driver is in a state of readiness to perform safety sensitive functions. I (e) City's DruQ: and Alcohol Testin~ Policy. If the driver is not performing safety I sensitive functions and reasonable suspicion exists, drivers may be tested for drugs and alcohol under the City of Arden Hills Drug and Alcohol Testing policy. 382. (t) Prompt Administration of the Test. If an alcohol test required by federal law and I 307 this policy is not administered within two (2) hours following the determination of reasonable suspicion, the City shall prepare and maintain on file, a record stating I the reasons the alcohol test was not promptly administered. If an alcohol test required by federal law and this policy is not administered within eight (8) hours following the determination of reasonable suspicion, the City shall cease attempts I to administer an alcohol test and shall state in the record the reasons for not administering the test. .. 382. (g) Under the Influence Prohibitions. Notwithstanding the absence of a reasonable 307 suspicion alcohol test under this policy and federal law, no driver shall report for duty or remain on duty requiring the performance of safety sensitive functions I while the driver is under the influence of or impaired by alcohol, as shown by the behavioral, speech, and performance indicators of alcohol misuse, nor shall the City permit the driver to perform or continue to perform safety sensitive functions I until: (1) An alcohol test is administered and the driver's alcohol concentration I measures less than 0.02; or . (2) Twenty-four (24) hours have elapsed following the determination under paragraph (t) of this section that there is reasonable suspicion to believe that the driver has violated the prohibitions of this policy and federal law I concerning the use of alcohol. 382. (h) Driver's Behavior and Annearance Absent Test Except as provided in (g)(2) of I 307 this section, the City shall not take any action under this part against a driver based solely on the driver's behavior and appearance with respect to alcohol use, in the absence of an alcohol test. This does not prohibit the City with independent I authority of federal law from taking action otherwise consistent with law. .- 13 I --------- ------ ____ __u _________ '. I 382. (i) Written Records of Observations. A written record shall be made of the . I . 307 observations leading to a controlled substance reasonable suspicion test, and signed by the supervisor or another city employee who made the observations -, I within twenty-four (24) hours of the observed behavior or before the test results --.. are released, whichever is earlier. I Return-to-Duty Testing 382. (a) Return-to-Duty Alcohol Test. The City shall ensure that before a driver returns to I 309 duty requiring the performance of a safety function after engaging in conduct prohibited by federal law or this policy concerning alcohol, the driver shall undergo a return-to-duty alcohol test with a result indicating an alcohol I concentration ofless than 0.02. 382. (b) Return to Dutv Controlled Substance Test. The City shall ensure that before a I 309 driver returns to duty requiring the performance of a safety sensitive function after engaging in conduct prohibited by federal law or this policy concerning controlled substances, the driver shall undergo a return-to-duty controlled substance test with I a result indicating a verified negative result for controlled substance use. Follow-up Testing I 382. (a) Follow-up Alcohol and/or Controlled Substance Test. Following a determination 311 that a driver is in need of assistance in resolving problems associated with alcohol -I misuse and/or use of controlled substances, the City shall ensure that the driver is subject to unannounced follow-up alcohol and/or controlled substance testing as directed by a substance abuse professional in accordance with the federal law. I . 382. (b) Timini;': of Follow-up to Alcohol Test. Follow-up alcohol testing shall be 311 conducted only while the driver is performing safety sensitive functions, just I before the driver is to perform safety sensitive functions, just after the driver has ceased performing such safety sensitive functions or while the driver is in a state of readiness to perform safety sensitive functions. I 6. SPECIMEN COLLECTION PROCEDURES (a) The collection site person shall instruct the driver to provide at least 60ml of urine . under the split sample method of collection. 40.25 (b) I (t)(10) The City is required to use the "split sample" method of collection for drivers. Split Specimen Procedure for Controlled Substance Testing. ' I 40.25 (a) (t)(10)(ii)(a) The driver shall urinate into a specimen bottle that is capable of holding at least I 60ml. 14 -I I .. I I . 40.25 (b) . (f)(IO)(ii)Cl?) The collection site person shall put the urine into two specimen bottles. Thirty I (30) ml shall be poured into one bottle, to be used as the primary specimen. At " least 15 mi. Shall be poured into the other bottle, to be used as the split specimen. The collection site person shall label one urine specimen bottle as "primary" and I the other urine specimen bottle as "split"; seal the specimen bottles; complete a chain of custody document and prepare the bottles for shipment to the testing laboratory for analysis. I 40.25 (c) (f)(10)(iv) If the driver is unable to provide the appropriate quantity of urine, the collection I site person shall instruct the driver to drink not more than 24 ounces of fluids and, after a period of no more than two (2) hours, again attempt to provide a complete sample. If the driver is still unable to provide a complete sample, the testing shall I be discontinued and the City will be notified. The Medical Review Officer (MRO) shall refer the driver for a medical evaluation to determine if the driver's inability I to provide a specimen is genuine or constitutes a refusal to test. For pre- employment testing, the City may elect to revoke the employment offer. I 40.25 (d) (f)(1 O)(ii)( d) Both bottles shall be shipped in a single container, together with copies I, 2, and the split specimen copy of the Chain of Custody Form, to the laboratory. .- 40.25 (e) (f)(1 O)(ii)( d) If the test result of the primary specimen is positive, the driver may request that I the MRO direct the split specimen be tested in a different DHHS- certified laboratory for presence of the drug(s) for which a positive result was obtained in the test of the primary specimen. The MRO shall honor such a request if it is I made within 72 hours of the driver having been notified of a verified positive test result. The testing of the split specimen bv the second laboratorv will be done at the driver's ex,pense. I 40.25 (f) . (f)(IO)(ii)(f) When the MRO informs the laboratory in writing that the driver has requested a test of the split specimen, the laboratory shall forward, to a different DHHS- approved laboratory, the split specimen bottle, with seal intact, a copy of the I MRO request, and the split specimen copy of the Chain of Custody entries. 40.25. (g) I (f)(10)(ii)(g) The result of the test of the split specimen is transmitted by the second laboratory to the MRO. I .- 15 I ,. I 40.25 (h) Action required by the regulations as the result of a positive drug test (e.g., . I removal from performing a safety sensitive function) is not stayed pending the . result of the test of the split specimen. .... I 40.25 (i) (f)(IO)(ii)(i) If the result of the test of the split specimen fails to reconfirm the presence of the I drug(s) or drug metabolite(s) found in the primary specimen, the MRO shall cancel the test, and report the cancellation and the reasons for it to the DOT, the I City and the driver. 40.29 G) If the result of the primary specimen is positive, the laboratory shall retain the I split specimen in frozen storage for 60 days from the date on which the laboratory acquires it. Following the end of the 60-day period, if not informed by the MRO that the driver has requested a test of the split specimen, the laboratory may I discard the split specimen. 40.29 (k) (b )(3) When directed in writing by the MRO to forward the split specimen to another I DHHS certified laboratory for analysis, the second laboratory shall analyze the split specimen by Gas ChromatographylMass Spectrometry to reconf1nn the presence of the drug(s) or drug metabolic(s) found in the primary specimen. The , split specimen shall be retained in long-term storage for one year by the laboratory conducting the analysis of the split specimen. -, Reporting and Review of Results for Controlled Substance Testing 40.33 (f) (a) Confirmation Retest. The MRO shall notify each driver who has a conf1nned I positive test that the driver has 72 hours in which to request a test of the split specimen if the test is verified as positive. The driver will be responsible for all I costs associated with the confIrmatory retest unless results are negative. If the driver requests an analysis of the split specimen within 72 hours of having been informed of a verified positive test and the analysis of the split specimen fails to , reconfirm the presence of the drug(s) or drug metabolite(s) that were originaIly found in the primary specimen, or if the split specimen is unavailable, inadequate for testing or untestable, the MRO shall cancel the test and report the cancellation I and the reasons for it to the DOT, the City and the driver. 40.33 (g) I (b) MRO shall direct the analvsis of solit specimen. If the driver has not contacted the MRO within 72 hours of having been informed of a verifIed positive test, the driver may present to the MRO information documenting that serious illness, I injury, inability to contact the MRO in a timely manner. If it is determined that the driver did have a legitimate explanation for not contacting the MRO, the MRO , shall direct the analysis of the split specimen, as applicable, be performed. 16 -. I ., 1 I. (c) MRO is unable to contact the Driver. If, after making reasonable efforts and doc].lffienting those efforts, the MRO is unable to reach the driver directly, the 1 MRO must contact the designated City contact person, who shall direct the driver - - to contact the MRO. If the City contact person is unable to contact the driver, the driver will be placed on suspension. 1 (d) MRO mav verify a Positive Test. The MRO may verify a positive test without having communicated directly with the driver about the test results under the 1 following circumstances: (1) The driver expressly declines the opportunity to discuss the test results. I (2) The driver has not contacted the MRO within fIve (5) days of being instructed to do so by the City. I 7. ALCOHOL TESTING The FWHA alcohol testing rules require breath testing to be administered by a . Breath Alcohol Technician (BAT) using an Evidential Breath Testing Device (EBT). Two (2) breath tests are required to determine if a person has a prohibited alcohol concentration. Any results less than 0.02 alcohol concentration is 1 considered a "negative" test. If the alcohol concentration is 0.02 or greater, a second confirmation test must be conducted. If the driver attempts and fails to provide an adequate amount of breath, the City will direct the driver to obtain a .e written evaluation from a licensed physician to determine if the driver inability to provide a specimen is genuine or constitutes a refusal to test. Alcohol test results are reported directly to the designated City contact person. , 8. CONFIDENTIALITY All alcohol/controlled substances test results and the required records are . considered confidential information. Any information concerning an individual's test results and records shall not be released without the written permission of the individual except as provided for by regulation or law. . 9. CONSEQUENCES FOR DRIVERS ENGAGING IN PROmBITED CONDUCT , 382.501 (a) (a) Removal From Safety Sensitive Function. Except as provided in federal law, no driver shall perform safety sensitive functions, including driving a commercial . motor vehicle, if the driver has engaged in conduct prohibited by federal law or this policy or an alcohol or controlled substance rule of another Department of . Transportation agency. . . ,e 17 . -..... I 382.501 (b) e. I (b) Prohibition of Safety Sensitive Functions. The City shall not permit any driver to perform safety sensitive functions, including driving a commercial vehicle, if the -. I City has determined that the driver has violated federal law. '. (c) Refusal to Submit. If the driver refuses to undergo the required testing under the I federal regulations, the driver may be subject to discipline including, but not limited to, discharge. If a job applicant refuses to submit to drug and alcohol I testing carried out in conjunction with federal regulations, the job applicant may not be hired. (d) Pre-employment Test. . Job ApJllicants (jncludin~ the Promotion of Drivers). The appointing authority will not withdraw an offer of employment or promotion to a driver position made I contingent on the job applicant passing drug and alcohol testing based on a positive test result in a confirmatory test and in any conf1nnatory retest (controlled substances only), the appointing authority will withdraw the I contingent offer of employment or promotion to a driver position if the City determines in accordance with the Minnesota Human Rights Act that alcohol or dug usage or abuse prevents the job applicant from performing the safety sensitive I functions of the job in question. 181.953 (e) -, Subd. IO(b) MN Stat. Other Tests. The appointing authority will not discharge, discipline, discriminate against, or request or require rehabilitation of a driver solely on the basis of a I positive test result from a screening test that has not been verified by a confirmatory test. Where there has been a positive test result in a conf1nnatory test I and in any confirmatory retest (controlled substances only), the City may do the following: (1) First Positive Test Result. The driver will be given an opportunity to I participate in either a drug or alcohol counseling or rehabilitation program, whichever is more appropriate. After consultation with a Substance Abuse . Professional or physician trained in the diagnosis and treatment of chemical dependency from the driver's health plan, participation in a counselinll or rehabilitation pro~am will be at the driver's own expense or I pursuant to coveralle under the driver' s own benefIt plan If the driver either refuses to participate in the counseling or rehabilitation program or fails to successfully complete the program, as evidenced by withdrawal . from the program before its completion or by a positive test result on a conf1nnatory test after completion of the program, and alcohol or drug I abuse prevents the driver from performing the safety sensitive functions of 18 -. . '. I I . the job in question, the appointing authority will recommend that the . driver be discharged from employment. I - - (2) Second Positive Test Result. Where alcohol or drug abuse prevents the driver from performing the safety sensitive functions of the job in I question, it will be recommended that the driver be disciplined; including, but not limited to, discharge from employment. The driver, whether discharged or not, will have access to the evaluation and referral in I resolving problems with alcohol misuse and controlled substance use through the driver's health plan, again at the driver's expense. I (3) Suspensions and Transfers. Notwithstanding any other provisions herein, the City may temporarily suspend the tested driver with pay for up to 90 days or transfer that driver to another position at the same rate of pay I pending the outcome of the confirmatory test and, if requested, the conf1rmatory retest (controlled substances only), provided the City I believes that it is reasonably necessary to protect the health or safety of the driver, co-employees, or the public. I (4) Other Misconduct. Nothing in this policy limits the right of the City to discipline or discharge a driver on grounds other than a positive test result in a confirmatory test arising from the same or another incident, including I- but not limited to, a conviction of any criminal drug statute for a violation occurring in the workplace. I 10. PENALTIES 582. Criminal penalties shall be prescribed by 49 D.S.C. Sec. 521 (b)(2), which 507 provides that an employee who knowingly and willfully violates the Omnibus I Transportation Employee Testing Act while operating a commercial motor vehicle by activities that have led or could have led to death or serious injury is subject to the statutory criminal sanctions. I 11. REFERRAL, EVALUATION, AND TREATMENT I 382. (a) Resource Advisory. Each driver who engages in conduct prohibited by federal law 605 and this policy shall be advised by the City of the resources available to the driver in evaluating and resolving problems associated with the misuse of alcohol and I use of controlled substances, including the names, addresses, and telephone numbers of substance abuse professionals and counseling and treatment programs. I 382. (b) Evaluation bv a Substance Abuse Professional. Each driver who engages in 605 conduct prohibited by federal law and this policy shall be evaluated by a Substance Abuse Professional who shall determine what assistance, ifany, the I driver needs in resolving problems associated with alcohol misuse and controlled I- 19 I ., I substance use. ' I . 382.605 (c) -- . (c )(1) Return to Duty Testin~ and Assistance. (1) Before a driver returns to duty requiring the performance of a safety sensitive I function after engaging in conduct prohibited by a federal law or this policy, the driver shall undergo a Return- To-Duty alcohol test with the result indicating an alcohol concentration ofless than 0.02 if the conduct involved alcohol, or a . controlled substance test with a verified negative result if the conduct involved a controlled substance. 382.605 . (c )(2)(I-ii) (2) In addition, each driver identified as needing assistance in resolving problems I associated with alcohol misuse or controlled substance use: (A.) Shall be evaluated by a Substance Abuse Professional to determine that I the driver has properly followed any rehabilitation program prescribed under federal law and these rules; and (B.) Shall be subject to unannounced Follow-Up alcohol and controlled I substance testing administered by the City following the driver's return to -I duty. The number and frequency of such Follow-Up testing shall be as directed by the Substance Abuse Professional, and consist of at least six (6) tests in the first twelve (12) months following the driver's return to I duty. The City may direct the driver to undergo Return-to-Duty and Follow-Up testing for both alcohol and controlled substances is necessary for that particular driver. Any such testing shall be performed in I accordance with the requirements of 49 C.F.R. Part 40. Follow up testing shall not exceed sixty (60) months from the date of the driver's Return to Duty. The substance abuse professions may terminate the requirement for . follow up testing at any time after the fIrst six (6) tests have been administered, if the substance abuse professional determines that such testing is no longer necessary. . 382. (d) Evaluation and Rehabilitation. Evaluation can be provided by the substance abuse 605 professional associated with the driver's health plan. Any recommended I participation in a counselinll or rehabilitation pro~ will be at the driver's own expense or pursuant to coverage under an ernplovee's benefit plan. 382.605 (e) . (e) Conflict ofInterest of Substance Abuse Professional. The City shall ensure that a substance abuse professional who determines that a driver requires assistance in I 20 -. I . I I.. resolving problems with alcohol misuse or controlled substance use does not refer the driver .to the substance abuse professional's private practice or to a personal I organization from which the substance abuse professional receives compensation - - or in which the substance abuse professional has a fmancial interest. This paragraph does not prohibit a substance abuse professional from referring a driver , for assistance provided through a public agency, the City or a person under contract to provide treatment for alcohol or controlled substance problems on behalf of the City, the sole source of therapeutically appropriate treatment under I the driver's health insurance program; or the sole source of therapeutically appropriate treatment reasonable accessible to the driver. I 382.605 (f) (f) Inan~licabilitv of Section. The requirement of this section with respect to referral, , evaluation, rehabilitation do not apply to applicants who refuse to submit to a pre- employment controlled substance test or who have a pre-employment controlled substance test with a verified positive test result. , 12. APPEALS PROCEDURE (a) Concerning disciplinary actions taken pursuant to this City of Arden Hills Policy , Implementing the Federal Omnibus Transportation Employee Testing Act and Related Regulations, available appeal procedures are as follows: ,- (I) Tem.porarv Emplovees. Temporary employees as defrned in the City of Arden Hills Personnel Policy shall have no right to appeal. , (2) Non-Veterans on Probation. An employee who has not completed the probationary period and who is not a veteran, has no right to appeal. , (3) Non-Veterans After Probation. A regular employee who has completed the probationary period and who is not a veteran, has a right to appeal to the City Administrator no later than 15 calendar days of the action, or the I employee may utilize the grievance procedure included in the applicable collective bargaining agreement. I (4) Veterans. An employee who is a veteran has a right to appeal to the City Administrator, a permanent demotion (including salary decreases), or a I discharge, if the employee submits a notice of appeal within sixty (60) calendar days of the action, regardless of status with respect to the probationary period. An employee who is a veteran may have additional , rights under the Veterans Preference Act, Minn. Stat. 197.46, and as such will be notified by the City in writing of any proposed disciplinary action. I I- 21 I ., , (b) All notices of appeal not covered under a collective bargaining agreement must be .1 submitted in writing to the City Administrator, 1450 Hwy 96, Arden Hills, MN 55112, and shall be provided an appropriate hearing. -- I '. (c) An employee who is covered by a collective bargaining agreement may elect to seek relief under the terms of that agreement by contacting the appropriate union I and initiating grievance procedures in lieu of making an appeal to the City Administrator. 13. GOOD FAITH EFFORT I The City of Arden Hills will make a continuing good faith effort to maintain a , drug-free workplace through the implementation of the City of Arden Hills Implementing the Federal Omnibus Transportation Employee Testing Act and Related Regulations. I This policy implementing the Federal Omnibus Transportation Employee Testing I Act is based upon final federal regulations at the time of adoption of this policy. Any revisions in the federal rules shall take precedence over this policy to the extent that the policy has not incorporated the revised rules. I -I I , I I I I I 22 -I , .~ I I . Trainin~ Attendance for Drug and Alcohol Free Work Place Policy '. I have received a copy of the City of Arden Hills Drug and Alcohol Free Work Place Policy and I .... the Federal Omnibus Transportation Employee Testing Act, including the segment pertaining to Operators and Commercial Motor Vehicles. I have attended a training session on this material I and have been provided information on the following: 1. The person designated by the employer to ~er questions about these materials; I 2. Who is subject to alcohol misuse and controlled substance requirements; I 3. Explanation of a safety-sensitive function; 4. What employee conduct is prohibited; I 5. Circumstances for drug and/or alcohol testing; I 6. Procedures used to test for the presence of drugs and/or alcohol; I 7. The requirement that employees submit to controlled substance and alcohol testing; 8. An explanation of what constitutes a refusal to submit to testing; I. 9. The consequences for employees violating the prohibitions of these rules, including the immediate removal of the employee from safety-sensitive functions; I 10. The consequences for employees found to have an alcohol concentration level of 0.02 or greater, but less than 0.04; and I 11. Information conceming the effects of alcohol and controlled substances use on an individual's health, work, and personal life. Signs and symptoms ofan alcohol or I controlled substances problem, and available methods of intervening when an alcohol or a controlled substances problem is suspected, including confrontation, referral to an I employee assistance program, and/or referral to management. I Signature: Date: Please print name: I Job Title: Dept.: I I- 23 I -----~...- ~ I IF YOU ARE SELECTED FOR A RANDOM DRUG AND/OR ALCOHOL TEST . I .' 1. Once your supervisor notifies you that your name has been selected for a random test, - I you must proceed immediately to the collection facility. You may be provided with a City '. vehicle, but under no circumstances will you be provided with a CMV. I 2. The clinic does document your arrival time. They will know to expect you, and you will need to present identification. I A. Alcohol tests generally take about 15 minutes if they are negative. If your first attempt is positive (0.02 or over), you will be asked to wait 15 minutes and then I be tested again. The clinic representative will remain with you during that time. If the second (confirmatory) test is negative, you will be expected to report back to your work site. Total time at the clinic may be up to an hour in this case. I B. Drug testing by itself also generally takes about 15 minutes. If you cannot provide an adequate urine specimen, you will be given no more than 24 ounces of fluid I over a period of two hours. If you cannot provide a medical examination to determine whether your inability to provide an adequate sample is genuine or constitutes a refusal to test. I C. If you are called for both drug and alcohol testing, you may be at the clinic for up .. to 2 hours. 3. Following a random drug test, you are required to report back to your work site if there is 12 hour or more left in your work shift (or if you have a City vehicle). Results are not I available for drug testing for approximately 24 hours. The clinic also documents the time you conclude all testing. . IF YOU HAVE TESTED POSITIVE FOR DRUGS OR ALCOHOL 1. The results of an alcohol test are immediate. If your conf1nnatory test is 0.02 or over, this I is considered a positive test. If the test is 0.02 but less than 0.04, you will be allowed to leave the collection facility on your own and are required to report back to work (if you . are not operating a CMV). You will be removed from safety-sensitive functions for 24 hours. If the result is 0.04 or over, the clinic cannot let you leave. You must contact someone to I pick you up and take you home. If you have driven a City vehicle to the clinic, you must contact your supervisor so arrangements can be made to return the vehicle. Your I supervisor shall also be available to give you a ride home if you cannot make other arrangements. I 24 -I I I " I. CITV OF ARDEN HILLS 1450 WEST HIGHWAY 96 I ARDEN HILLS, MN 55112..5794 - - December 8, 1995 I " Paul Westphal I Army Reserve Facilities Coordinator 4655 N. Lexington Ave. Arden Hills, MN 55126-5826 I Dear Mr. Westphal: I As you are aware, the City of Arden Hills utilizes the Army Reserve Facility for a number of evening programs. The use of this facility is permitted through a memorandum of . agreement executed with your agency as a direct result of your request for fIre and police protection. . Over the past several months, the City has received numerous complaints regarding the outside lighting of the facility. Each time we have been made aware of this problem the let City has had the complaintant or our staff contact you. To our knowledge these light fixtures have not been repaired. It appears that there are adequate light fixtures, however, several fixtures have bulbs which are burnt out and are I in need of replacement. The City of Arden Hills is concerned for the safety of the users of the Army Reserve facility. Dimly lit areas pose a safety hazard for those entering and leaving the building. . Although the City is not the sole user of the facility, we do use the building almost daily . for recreation programs, committee meetings and various other meetings. It is important that we do everything we can to ensure the safety of our residents. Therefore, we are urging you to replace the lights as soon as possible. We are hoping that you can resolve I budget restrictions in order to do this. Your immediate attention to this problem is greatly appreciated. We look forward to our I continued cooperative relationship. ?t;.J#P-- I I Cindy S. Walsh Brian Fritsinger Parks and Recreation Director City Administrator I- cc. Major General Steiner Brigadier General Allen Arden Hills City Council I Shawn Tholen PHONE: 16121 633-5676 . FAX 16121 633-7839 , I I. AGENDA PARKS & RECREATION COMMITIEE I TUESDAY, DECEMBER 12, 1995 - 6:30 - 7:30 P.M. " I ARMY RESERVE CENTER I 1. Call to order and roll call 2. Approve November 28, 1995 minutes I 3. Council Report I 4. Park Fund Balance Update 5 Review 5 Year Capital Plan (which includes gardens) I 6. Trail Meeting Agenda I 7. Adjourn (and begin trail meeting with residents) I- * Please let Cindy know at the meeting if you are planning to stay on the Committee in 1996. ** 7:30 - 8:30 p.m. meeting with residents along proposed trail development. I . ** Please Call Cindy or Megan if you are unable to attend. I I I I I I .- I ------ - - ------------ ----------- ----------------- - ----- ------------- --- . MINUTES .' CITY OF ARDEN illLLS, MINNESOTA PARKS & RECREATION COMMITTEE I NOVEMBER 28, 1995 '- 7:00 P.M. ARMY RESERVE CENTER I CALL TO ORDER . Megan Ricke called the meeting to order at 7:01 p.m. I ROLL CALL I Members present were: Lynette Kreidler, Louis Speggen, Mary Robinson, Don Messerly, Dorothy McClung, Anita Larson, Megan Ricke, Tracy Petersen, Program Supervisor and I Cindy Walsh, Parks & Recreation Director. Members absent were: Council Liaison, Susan Keim APPROVE MINUTES I Corrections were made to the October 24, 1995 Minutes under Agenda Item "Trail -I Discussion," on page 1 to read "staff would recommend developing the area of McClung's new development before the homes are built." Page 3 correction under Perry update included the addition of the words "a second lift of asphalt". Corrected minutes I from October 24,1995 were approved by Dorothy McClung and seconded by Lynette Kreidler. AGENDA ITEMS I 5 Year Capital Plan , The 5 year Capital Plan was discussed and reviewed. Cindy suggested that she would like to put playground structures on an annual schedule for maintenance, replacement and , review. The 5 year plan also includes an expenditure of $20,000 per year on trails. The Committee indicated that they would like an update on the fund balance at the December meeting to see how these expenditures will impact the balance of the fund. The , Committee also indicated that they might want to discuss the idea of using the fund interest only vs using some of the balance philosophy at a future meeting. The replacement of the stand-alone slide at Valentine Park was discussed. Cindy stated that , we are waiting for parts for it 'and if we are not able to get them, the slide will have to be removed. No action was taken in the plan. Cindy will provide requested information by the next meeting. , I -. . I I. Master Plan for Gateway Gardens We discussed recommending to improve Lexington & E2 (southside)in 1997. Members discussed postponing the County Road E2 & Old Highway 10 garden until - I 1997 when the townhome construction would be completed. Lynette Kriedler suggested - that we may want to look at the banners on County Road E. Maybe we can get a 4 season banner and get the businesses involved in the venture as well. The 5 Year Capital Plan I would include a flower garden update each year. 1996 Goals . , 1. To continue soliciting more funds for Perry Park improvements and playstructure and to replenish the park fund. I 2. To continue to stay actively involved with TCAAP park planning. 3. To continue with trail expansion; including possible Met Council approval to I assist with grant process and other funding/grant sources. I 4. Be more pro-active on HandicapIDisabilities issues as they relate to the parks & activities. I 5. To continue to aggressively work with Ramsey County towards getting the necessary improvements completed to Tony Schmidt Park. I- 6. To revise 5 Year Plan as necessary, including the Gateway Garden Plan. Review of Trail Se!llllent Priorities I Letters were sent to the neighborhoods abutting the trail easement for the December meeting regarding trail improvements. This letter let the residents know the prioritization of segments along the proposed trail. Letters will also go out to the North and South I Association groups. COUNCIl. REPORT I Council Liaison, Susan Keim was absent I TCAAPUPDATE I Anita Larson attended Ramsey County Parks and Recreation Commission meeting and expressed concern about Tom Landwehr's presentation at the meeting. She felt that it was inappropriate for him to be there and present. Anita felt the meeting was "staged" for I purposes of County recommendations at that meeting. I I. 2 I .. . -- ------ --- , I STAFF REPORT .1 Prol!ram Renort: The Purnpkin Hunt was very successful and the department will look forward to doing it -. - I again next year. Eleven (11) High School Students helped out with the Pumpkin Hunt Breakfast with Santa is scheduled for December 9 at 9:30 - 10:45 a.m. at Chippewa. The I Wmter Brochure is in the mail this week and programs will begin in January. There is a somewhat new look and design to the Parks and Recreation Brochure. Tracy also gave us an update on the ice rinks and when they are scheduled to open. I Director's Report: Cindy informed the Committee that she was meeting with the School Board regarding I facility usage in the schools. MISCELLANEOUS I The Committee discussed possible ideas for the Grand Opening at Perry Park. Members I suggested inviting contributors, Little Lakes Little League, etc. to help celebrate. Ideas were also mentioned with regards to entertainment, food, ribbon cutting ceremony and awards/plaques for the contributors. I NEXT MEETING: The next meeting is scheduled for Tuesday, December 12. The general meeting will be -I from 6:30 - 7:30 p.m. and the Neighborhood meeting will be from 7:30 - 8:30 p.m. at the Army Reserve Center. I ADJOURN I Meeting adjourned at 8:37 p.m. I I I . . I I 3 -I I I - \ I MOVIES HAnON INDEX = Steve Martin. 'Diane K.;,on e Gali~.. prob.' T OPINION .. 1BA. 1'& =- 8U5DESS ......11 CLASIII'ED ZOA, i. MOVIES ...... UD ~ COMICS .. ltD. 17D OBmWtlES .... 7C =- CROS$WD.. 160,.88 TY/1IADIO ..1aD =: are funnier - and deeper - begins sendmg -= !Z: INCREASING CLOUDS, 40 PER- = in 'Bride II' .200 :.1'..., Jupiter data. 2A ,- CENT CHANCE OF UGHT SNOW ~ .. ( AFTER MIDNIGHT. WEATHER, 8F - ~ ......". ~. SAINT ,...., PAUL ~ ". , ,. ., ER SS NORTH METRO FI VOLUME 147, NUMBE I A SEcrION 25 c. DECEMBER 8, 1 I ,.. . ... I ARSENAL the mission of the property." sun. ~ I "Army appears he said, efforts by Vento's reuse v.s. Rep. Brace V_, D-Mimt, ..... committee would DOt be in vain. bad beea asked by military offlcIab two '1 lhiDI: lbe planning has beea Je8lI ago to ereate a committee to u. I 'Y. (:(MWlJED FROM SA valuable, e%treme1y valuable, be- -'0 shift gears . amiDe ways to reuse the arsenal lad prepariDg to release a good por- cause it bas ideatified the commu- upIIO Ita release, sold !be Army Is "rIdft.. t1OII: 01. the land.. "Tbat's wily we . !lity's needs," be said. ing " . got the committee togethert he 'Tor maDy years there's been a I pn ,future reuse '~-y aresendUlg _iii. said. proposal out to have a joint main- DaIs to say the least," VeDto said. Be So thought committee member teaaDee facility lor the National -pared deaIlDg wilb !be Army to "try. LeEtta Flicker. "To me, it was Guard. ~ County aDd Arden ,of arsenal land Ing In. Dail JeU.o to !be waIL real olear !bey ,.... iDtensted in !Iills," Fi:t said. "'!'bat po.sibility I .'1t~ dHflcult to got them in go ':J: getting rid of the property." still remains." ~ ADd bold still for anything." Veato Others weren't so sure. "It But wbat of other needs outlined .. 'We <01I!d be playing a game of Ping. wasn't really clear to me wbat the by the reuse committee? Will ar- . Decision takes Vento, : Pong here for a long time." Army was plauing:' said Craig sena.I laud ever be used for n!Si- :;. committee by surPrise The frustraUon appears to .stem from - '1lhiD1: wbeo !be mill- deDtiaJ housiDg, a aew Arden Hills what FIx believes were erroneous .. tHy started downsiziDg, everyone City Hall, a scbool or more retail I . BLAKE MORRISON STAFfWllJ1tR sumptiom:: that aimpl, because the mW- got _led" .boot lbe IaIld being eeDter1? tary .uted Veato to form a reuse com- released. "Maybe we pubed Arden Hills Mayor Iiennis Despite monlba of 'planning by . ""... . mlttee, It planned to _ !be land. ID : things along a bit too fast." Proust said the Army's position "is faet. F.is: said. he repeatedly eautioaed. Since tbe reuse committee be- DOt goiDg to dissuade us from COD- Jilittee eumiDiDg ways to rense the Twin Veuto', eommittee that Alliaat Tecla, the PD looking at options two years tlDuiDg to pursue tbe planning el. I ..CWea Army AmmIUllUo. Plan~ !be V.s. MInnesota National Gnanl and !be 88lb ago for the Ia~ tract of ODde. forts we've beea engaged in.".Part .A<.;.'~ appears to have DOJlaDJ to release Army R...... Cl101lJWld would _y veloped IaIld In Ramsey County, of tbose efforts may include trying ....-.'~'fDOre' than a few IC!feI tbe 2,37o.acre remain u tenants. Evea so, be said, the Fiz bas been carelul to say it to pemISde AIlIant Tedl to conso~ . Arden HiUs site. .-. .' "~'''r~'' cnmmlUee cbose in plDa as lboagb all !be cotIld take as long as 50 years ud idate its operations, F.is: said.-- "'l'lIe Army never said it W~J:" IaIld woold one day _ >nilable. as Il1IJCb as $200 milliou before the Alliant uses a number oC build. I - '-' DaJ, property," said - Wedell, cIlIIrmaD of lbe ..... land could be made anDable. iDgs in tbe southwest comer of the ~ va to the plaut's cmn"'Atvt-. mtttee, sold be assumed !be Army .... That's because solvents aDd other arsenal land. Because tbe eompa- .' Mmla kgolDg to continue to 11M the. bazardoas wastes pollute the soU Dy makes aplosives, it is reqWred property or the foreseeable Cuture." ,.: ARSENAL CONlNJEDON SA ... and ground water 3Ild the Army to mai1Itain sale zones around its In fact, Fb: said, only a narrow 2kCG must dean the site first. facilities, whieb increase the Strlf lD the oorthwest comer of lbe site is' The cleanup costs bave left amount of land the company Deeds Ii Ute y to be made available through . some wondering if the Army to operate saCely. In essence, AI. progrsm to dlspoae of ..cess _ doesn't want to pay the bill liant uses about UDO of the 2,370 property. The rest of the: laDd will...COIltizt.. "They may be concemed about acres. ., ue to be uaed lor m1Utary p..".oils. In-. baving to spend molIey on cleanup, And because AlIiaDt is a private . . ctnd1n~,mIUllUons ....uI._t11iy AI.; bat ! don't ~ ~ey .~ avoid company located on federal land, ltant edl Systems. a privata _pany. I thlt eoatracts with the Army. > -"f~<lj-,,/'-: that;. Veato satd. 'This 15 131ld it doesu't pay property wes 3Ild that sboa.Id go back to tae eommu. bas no iDc:eDtive to move. Allbnup Fi:t lIlslsted Tbunday !bat Dity, and we're going to bave to the Army's positioo eoneerning release of keep the pressure on them." But Arnant officials seem reeep- I anenal land had DOt cbanged, othen FiJ: denied that tbe Army's plan tive to talks 01 consolidation, so _startled. is related to cleaDup efforts. lon~ as ~ company doesn't bave I '"Cleaaop," he said, "is oot driving to Cmance It .... - I