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Home My WebLink About05-28-24-WSPUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. RESPONSE TO PUBLIC INQUIRIES AGENDA ITEMS Primer Tracer Concept Discussion Maplewood Development MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 2025 Park Improvement Project –Arden Oaks Park And Freeway Park Bryce Shearen, Bolton & Menk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF Spring Lake Park Lions Donations Discussion David Swearingen, Public Works Director/City Engineer MEMO.PDF Council Code Of Conduct Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Strategic Planning Discussion Follow -Up Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Rice Creek Commons/TCAAP Discussion Dave Perrault, City Administrator MEMO.PDF Agenda Planning Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Tom Fabel City Council Work Session Agenda May 28, 2024 5:30 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.org/320/Watch -City - Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 3.A. Documents: 3.B. Documents: 3.C. Documents: 3.D. Documents: 3.E. Documents: 3.F. Documents: 3.G. Documents: 4. PUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESAGENDA ITEMS Primer Tracer Concept Discussion Maplewood Development MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 2025 Park Improvement Project –Arden Oaks Park And Freeway Park Bryce Shearen, Bolton & Menk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF Spring Lake Park Lions Donations Discussion David Swearingen, Public Works Director/City Engineer MEMO.PDF Council Code Of Conduct Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Strategic Planning Discussion Follow -Up Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Rice Creek Commons/TCAAP Discussion Dave Perrault, City Administrator MEMO.PDF Agenda Planning Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel City Council Work Session Agenda May 28, 2024 5:30 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3. 3.A. Documents: 3.B. Documents: 3.C. Documents: 3.D. Documents: 3.E. Documents: 3.F. Documents: 3.G. Documents: 4. PUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESAGENDA ITEMSPrimer Tracer Concept DiscussionMaplewood DevelopmentMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDF2025 Park Improvement Project –Arden Oaks Park And Freeway ParkBryce Shearen, Bolton & MenkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFSpring Lake Park Lions Donations DiscussionDavid Swearingen, Public Works Director/City EngineerMEMO.PDFCouncil Code Of ConductDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFStrategic Planning Discussion Follow -UpDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFRice Creek Commons/TCAAP Discussion Dave Perrault, City Administrator MEMO.PDF Agenda Planning Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel City Council Work Session Agenda May 28, 2024 5:30 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C.Documents:3.D.Documents:3.E.Documents:3.F. Documents: 3.G. Documents: 4. Page 1 of 2 AGENDA ITEM – 3A MEMORANDUM DATE: May 28, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, Community Development Director David Swearingen, Public Works Director SUBJECT: Maplewood Development - Primer Tracer Property Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should discuss information on installation of utility infrastructure submitted by Maplewood Development (“Applicant”) for property owned by the Federal Government commonly referred to as the “Primer Tracer” property (“Subject Property”). The Applicant is seeking feedback from the City Council on interim considerations for extension of sewer and water services for future development of the 62 +/- acres prior to purchase of the Subject Property from the Federal Government. The Concept Plan Review process is an opportunity for the City Council to provide comments and ask questions regarding proposed developments. A concept review is considered advisory and is nonbinding to the City and Applicant (Section 1320.14, Subd 4 of the Zoning Code). No formal action can be taken at a Work Session. A formal application will be subject to the full review process, including a public hearing with Planning Commission and City Council review. Background Last year, the Federal Government held an auction administered by GSA to sell the Subject Property “as is”. The auction outlined that the Buyer purchasing the property would be responsible for handling all of the processes associated with the future development of the site (i.e. land use approval, demolition, permitting, etc.). The Applicant was the high bidder at the end of the auction and is completing their due diligence prior to purchase. Since the action, the Applicant has held a number of discussions with representatives from the Cities of Arden Hills and Shoreview as well as Ramsey County to explore options for the extension of sewer and water services to the Subject Property. Below is the City Code as it relates to sewer connections and subdivision requirements for sewer and water. Since there is not Page 2 of 2 existing sanitary sewer that extends adjacent to the Primer Tracer property, it would be the responsibility of the Applicant to obtain those connections. It should be noted that city code does not allow for septic systems with new buildings. Chapter 10, Utilities – Section 1010.02 Connections Required. Subd. 1 Existing Buildings. Any building used for human habitation and located on property adjacent to a sewer main, or in a platted block through which the system extends, shall be connected to the municipal sanitary sewer system within two (2) years from the date on which a connection is available to the building. Subd. 2 New Buildings. All buildings constructed after the adoption of this code within the City on property adjacent to a sewer main or in a platted block through which the municipal sanitary sewer system extends, shall be provided with a connection to the sewer system for the disposal of all human wastes. Chapter 11, Subdivision – Section 1140.02 Sewers and Water. Sewers and water for the subdivision shall be obtained by connections to the City water and sewer systems. Discussion The Applicant has requested an opportunity to update the City Council on their options for extension of utility services and temporarily allowing for a septic system prior to moving forward with closing on the Subject Property which is tentatively scheduled for the end of the month. Budget Impact N/A Attachments A. Applicant Narrative B. Utility Plans CONCEPT PLAN SUBMITTAL Narrative HILLVIEW BUSINESS PARK Arden Hills, Minnesota January 8, 2024 UPDATED May 20, 2024 Maplewood Development, Inc. is pleased to submit a Concept Plan for the Hillview Business Park project. The project area is approximately 62 acres and located near the southeast quadrant of 35W and County Road I. The applicant is respectfully requesting input from the City Council and City Staff on several items necessary for development of the site. DEVELOPMENT TEAM Developer/Contract Buyer: Maplewood Development, Inc. Mario J. Cocchiarella, President mapdvl@msn.com (612)746-4046 1128 Harmon Place, Suite 320 Minneapolis, MN 55403 Civil Engineer/Surveyor: Alliant Engineering, Inc. Clark Wicklund, Vice President cwicklund@alliant-inc.com (612) 490-2431 733 Marquette Ave, Ste 700 Minneapolis, MN 55402 PROPERTY / DEVELOPMENT SITE INFORMATION: SITE INFORMATION Legal Description: That part of the Northeast Quarter of Section 9, and the Southwest Quarter of the Northwest Quarter of Section 10 all in Township 30 North, Range 23 West, Ramsey County, Minnesota, described as follows: Attachment A Commencing at a point of the North line of the Northeast Quarter of said Section 9, a distance of 50.00 feet Westerly of the Northeast corner of the Northwest Quarter of said Section9; thence South 00 degrees 43 minutes 50 seconds East, along a line parallel with East line of said Northwest Quarter, a distance of 1,378.00 feet; thence North 89 degrees 49 minutes 50 seconds East, a distance of 500.02 feet to the east line of the west 450.00 feet of said Northwest Quarter of Section 9 and the point of beginning of the lands to be described; thence continuing North 89 degrees 49 minutes 50 seconds East a distance of 828.00 feet; thence South 56 degrees 15 minutes 16 seconds West, a distance of 159.00 feet; thence North 89 degrees 57 minutes 23 seconds West, a distance of 1083.00 feet; thence South 09 degrees 26 minutes 55 seconds West, a distance of 177.00 feet; thence South 87 degrees 57 minutes 25 seconds West, a distance of 770.00 feet; thence North 00 degrees 00 minutes 49 seconds East, a distance of 30.46 feet to the following described line and its extensions: Commencing at the north quarter corner of said Sections 9; thence North 89 degrees 52 minutes 52 seconds West, along the north line of the Northwest Quarter of said Sections 9, a distance of 50.00 feet; thence South 00 degrees 43 minutes 50 seconds East, along a line parallel with east line of said Northwest Quarter, a distance of 550.00 feet; thence North 89 degrees 52 minutes 52 seconds West, along a line parallel with said north line of the Northwest Quarter, a distance of 1,425.22 feet; thence South 00 degrees 33 minutes 53 seconds East, along a line parallel with the west line of said Northwest Quarter, a distance of 2,206.32 feet; thence South 18 degrees 39 minutes 57 seconds West a distance of 1896.72 feet; thence South 82 degrees 05 minutes 01 second East a distance of 242.81 feet; thence North 72 degrees 44 minutes 31 seconds East a distance of 363.88 feet; thence North 26 degrees 57 minutes 40 seconds East a distance of 227.73 feet; thence North 46 degrees 51 minutes 46 seconds East a distance of 398.07 feet; thence North 53 degrees 46 minutes 21 seconds East a distance of 453.66 feet; thence North 23 degrees 37 minutes 27 seconds East a distance of 1,395.73 feet to the point of beginning of the line to be described; thence South 89 degrees 54 minutes 54 seconds West, along said line, a distance of 662.48 feet to said east line of the west 450.00 feet; thence North 00 degrees 43 minutes 50 seconds West, along said east line, a distance of 1078.23 feet to the point of beginning. Address: Unassigned PIDs: Unassigned Total Acres: Approximately 62 acres EXISTING SITE DESCRIPTION Hillview is an approximately 62-acre parcel located near the corner of County Road I and Fairview Avenue (the “Property”). The Property was formerly used by the United States Department of the Army for the purpose of manufacturing and testing ammunition. The Property was improved with buildings, roads, and specialized infrastructure that was constructed in the 1940s and 1950s and is in various stages of disrepair. The Property is located in the northwest corner of Arden Hills city limits with easy access to U.S. Highway 10, County Highway 96 and Interstate 35W and is bounded by the Ardens Hills Army Training Site on the north, east, and south and the Rice Creek Corridor on the west. Maplewood Development, Inc. and it’s affiliate, Belair Sitework Services, Inc., will undertake to demolish older, existing, abandoned buildings which are all past their useful life and are no longer being utilized by the United States Government. Additionally, sitewide environmental remediation work will be undertaken under permit with the Minnesota Pollution Control Agency (MPCA). This preparatory work is estimated to take 4-6 months. Site topography is generally flat on the subject site, but it is surrounded by significant elevation and natural environmental changes along its’ perimeter, with a man-made berm on the south edge of the property to the north and natural grade changes to the west and south, including natural wetlands which provide significant separation from all developed areas and, specifically, separation from future proposed development to the south and east. Ramsey County Parks owns property to the west and there are plans to improve that area with trails and perhaps, other Park- related facilities. The site will be accessible through an Easement granted by the United States Government to Ramsey County as Grantee and to the Hillview Property Owner as Sub-Grantee. This 100’ wide Easement dictates that a private road is to be constructed, maintained, and operated by the parties to the Easement Agreement, in perpetuity. The width of the Easement allows for municipal services to be constructed to serve both properties from County Road I south to both sites, but the question of where Sewer and Water can best serve these properties must be addressed now. The Consulting Engineer for the Developer, Alliant Engineering, has reached out to the City of Arden Hills Public Works Department, as well as the City of Shoreview Public Works Director, to determine the most feasible, least intrusive, and easily maintained source and system for this connection. There are two possible sources that will be illustrated during Concept Review for consideration by the Council, as this is the key component in determining the developability of the site.through an agreement between Ramsey County and the owner of the Property. The width of the easement was planned to accommodate municipal services t LAND USE AND ZONING DESIGNATIONS The development Property is guided for the following land use within the City’s 2040 Land Use Plan: P/OS Park & Open Space In spite of the current open space zoning on the Hillview parcels, we believe that the proposed development plan is consistent with the City of Arden Hills goals for the property and is the highest and best use for this site in particular. The following is a summary of primary project elements currently proposed: • Creation of an Office-Warehouse Park with a variety of Buildings and Uses as shown. • Infrastructure turn lane improvements to County Road I. • Construction of an Access Road to be Operated and Maintained by Joint Agreement with Ramsey County. • Wetland buffer creation in accordance with requirements where necessary. • Extension of sanitary sewer and water main for this development and Ramsey County Parks. • Installation of stormwater management facilities to provide volume control, water quality and rate control for runoff from the new development. • Extension of public trailways and sidewalks for pedestrian connectivity to the Park. • Comprehensive development landscape plan with perimeter landscaping. PROPOSED DEVELOPMENT PLAN It is the applicant’s intent to provide a Warehouse-Office Park development consistent with the City of Arden Hills goals for this area and input provided by City Staff. As such, the current application proposes for the re-zoning of the subject property to I-2 under the City’s current Zoning classifications. This will provide the flexibility necessary to attract businesses that require needed parking and storage for transportation related equipment and ancillary materials. The current concept submittals provide for a window into possible scenarios for several buildings on the site, but flexibility is needed to attract the variety of Tenants required to make this a successful Industrial Park for not only today’s Users, but for future Tenants whose needs keep evolving. LANDSCAPING AND SCREENING: This project proposes a variety of landscaping finishes around each building as well as a landscape buffer along the perimeter of the site. Tree and plant species will be varied to provide adequate diversity across the site. TIMING/PHASING/STAGING The entire site will be mass graded in one phase to allow for the remediation of all contaminants, mass correction of soils for proper compaction prior to placement of footings, and the creation of the storm water basins prior to any off-site discharge. Construction of the Buildings will likely be completed in multiple phases based on market demand. Prior to construction, each building plan will be brought before the Council to review compliance with City standards. Mass grading is anticipated to begin Spring 2024 with the first phase of utilities and streets completed by October 2024. Vertical construction is anticipated to begin late 2024 with a full build out of the community taking place over two to four years. UPDATE: INFRASTRUCTURE Maplewood Development, Inc. with Belair Sitework Services, LLC and our Legal Counsel, Taft Law, have been working over the past several months with the General Services Administration (GSA) of the United States Government, the Department of the Army (DOA), and Ramsey County, to develop a plan to provide Utility Services to the subject property. This specifically involves identifying plausible sources for Sanitary Sewer and Watermain to serve the site, while securing easements across adjacent parcels to provide a route for those same utilities. Some of these easements were prescribed by the Federal Government to Ramsey County at the transfer of the TCAAP site to the County some years ago. Unfortunately, the GSA did not understand or anticipate the sources for Utilities that were going to be needed to make the subject property developable. Subsequently, during the last few months, we have been unable to secure those easements from the adjacent landowner, Ramsey County, across what is intended to be their future Park area to the west of the Primer Tracer site. And it has become clear that the County is not interested in granting any easements, at this time, even with our offer to pay for all of these improvements unilaterally. We simply cannot proceed to close on the subject parcel without some plan to provide services to the site so as to allow for development. Attached please find concepts for the preferable routing of Utilities in the area, along with alternatives to serve the site and allow for Industrial development. We will be prepared to illustrate and discuss these options in more detail with Council and Staff. Generally, it appears that there are solutions for providing Watermain to the Primer-Tracer site by routing that utility around the Ramsey County property. This is not preferable financially and will result in additional length of service to maintain in the future, but this part of the solution seems entirely feasible and workable. Providing Sanitary Sewer service to the subject property, without Ramsey County’s cooperation, is another matter. We have prepared alternatives for review by Council that will work in the interim and allow for development of the site to proceed. CONCLUSION Providing Utility Services to the Primer-Tracer site is essential in making the site developable. This will likely require some interim solutions with regard to Sanitary Sewer service to the subject property. Discussion Items: *Review of the Alternatives for providing Sanitary Sewer and Watermain to the Primer-Tracer site. *We are asking for direction from Council on the acceptability of one or more of these Alternatives. LOT 3BLOCK 1BUILDING 3202,000 SFLOT 1BLOCK 1BUILDING 1202,000 SFOUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE30,000 S.F.PARKBUILDINGPARKING LOT2,835 LF - 6" SANITARY FORCEMAINCONNECT TO EXISTING12" WATERMAIN STUB30' UTILITYEASEMENTCONNECT TO EXISTING12" WATERMAIN(SHOREVIEW)EXISTING 12" WATERMAIN924 LF - 8" SANITARY SEWERINTERSTATE HIGHWAY 35-W 66' UTILITIES EASEMENT2,837 LF - 12" WATERMAIN30' UTILITY EASEMENTDIRECTIONAL BORE UTILITIES BELOWRICE CREEK AND WETLAND AREAS -ALIGNMENT "A" SUBJECT TO REVIEWAND APPROVAL OF RAMSEY COUNTYPARKS DEPARTMENTCONNECT TO EXISTINGSANITARY FORCEMAINEXISTING ROAD STUBEXTEND ROADWAYBEYOND THIS POINTEXISTING CHAIN-LINK FENCE TO BESALVAGED AND REINSTALLED UPONCOMPLETION OF GRADING IN TEMP.CONSTRUCTION EASEMENT50' TEMP. CONSTRUCTION EASEMENT50' TEMPORARYCONSTRUCTIONEASEMENTTEMPORARY CONSTRUCTIONEASEMENT ON OUTLOT C40' UTILITYEASEMENTPOTENTIAL LIFTSTATION LOCATIONEXISTING 8" SANITARY SEWEREXISTING SANITARY MHEXISTING 2" SANITARYFORCEMAINTHUMB ROAD 2,583 LF - 12" WATERMAINB612 C&GSTORMMHFIRE HYDRANTTCAAP BUSINESS PARK - PREFERRED/FINAL UTILITY CONNECTIONSARDEN HILLS, MINNESOTAINSET DETAIL Attachment B LOT 3BLOCK 1BUILDING 3202,000 SFLOT 4BLOCK 1BUILDING 4215,600 SFLOT 1BLOCK 1BUILDING 1202,000 SFLOT 2BLOCK 1BUILDING 2215,600 SFLOT 5BLOCK 1BUILDING 5137,000 SFSTORMWATER4.6 ACPARKINGPROVIDED:255 STALLSPARKINGPROVIDED:253 STALLSPARKINGPROVIDED:229 STALLSPARKINGPROVIDED:223 STALLSPARKINGPROVIDED:260 STALLSOUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE 22,000 S.F.PARKBUILDINGPARKING LOT30' UTILITYEASEMENTEXISTING 8" WATERMAIN(SHOREVIEW)EXISTING 9" SANITARYSEWER (SHOREVIEW)EXISTING 12" WATERMAININTERSTATE HIGHWAY 35-W 66' UTILITIES EASEMENTEXISTING ROAD STUBEXTEND ROADWAYBEYOND THIS POINTEXISTING CHAIN-LINK FENCE TO BESALVAGED AND REINSTALLED UPONCOMPLETION OF GRADING IN TEMP.CONSTRUCTION EASEMENT50' TEMP. CONSTRUCTION EASEMENTTEMPORARY CONSTRUCTIONEASEMENT ON OUTLOT CEXISTING 8" SANITARY SEWEREXISTING SANITARY MHTHUMB ROADTEMPORARY SEPTIC TANK SIZED TOACCOMMODATE 30 DAY STORAGE (MINIMUM).CONNECT TO SANITARY SEWER TO WEST INFUTURE AND AT TIME OF RAMSEY COUNTYPARK IMPROVEMENTS.TCAAP BUSINESS PARK - SCHEMATIC SANITARY SEWER OPTION 1ARDEN HILLS, MINNESOTA LOT 3BLOCK 1BUILDING 3202,000 SFLOT 4BLOCK 1BUILDING 4215,600 SFLOT 1BLOCK 1BUILDING 1202,000 SFLOT 2BLOCK 1BUILDING 2215,600 SFLOT 5BLOCK 1BUILDING 5137,000 SFSTORMWATER4.6 ACPARKINGPROVIDED:255 STALLSPARKINGPROVIDED:253 STALLSPARKINGPROVIDED:229 STALLSPARKINGPROVIDED:223 STALLSPARKINGPROVIDED:260 STALLSOUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE 22,000 S.F.PARKBUILDINGPARKING LOT30' UTILITYEASEMENTEXISTING 8" WATERMAIN(SHOREVIEW)EXISTING 9" SANITARYSEWER (SHOREVIEW)EXISTING 12" WATERMAININTERSTATE HIGHWAY 35-W 66' UTILITIES EASEMENTEXISTING ROAD STUBEXTEND ROADWAYBEYOND THIS POINTEXISTING CHAIN-LINK FENCE TO BESALVAGED AND REINSTALLED UPONCOMPLETION OF GRADING IN TEMP.CONSTRUCTION EASEMENT50' TEMP. CONSTRUCTION EASEMENTTEMPORARY CONSTRUCTIONEASEMENT ON OUTLOT CEXISTING 8" SANITARY SEWEREXISTING SANITARY MHTHUMB ROADTEMPORARY SEPTIC DRAIN FIELD SIZEDPER RAMSEY COUNTY AND MPCA DESIGNSTANDARDS. CONNECT TO SANITARYSEWER TO WEST IN FUTURE AND AT TIMEOF RAMSEY COUNTY PARK IMPROVEMENTS.REVISE BLDG FOOTPRINT AND PARKINGAS NECESSARY TO ACCOMMODATETEMPORARY SEPTICTCAAP BUSINESS PARK - SCHEMATIC SANITARY SEWER OPTION 2ARDEN HILLS, MINNESOTA LOT 3BLOCK 1BUILDING 3202,000 SFLOT 4BLOCK 1BUILDING 4215,600 SFLOT 1BLOCK 1BUILDING 1202,000 SFLOT 2BLOCK 1BUILDING 2215,600 SFLOT 5BLOCK 1BUILDING 5137,000 SFSTORMWATER4.6 ACPARKINGPROVIDED:255 STALLSPARKINGPROVIDED:253 STALLSPARKINGPROVIDED:229 STALLSPARKINGPROVIDED:223 STALLSPARKINGPROVIDED:260 STALLSOUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE 22,000 S.F.PARKBUILDINGPARKING LOT30' UTILITYEASEMENTEXISTING 8" WATERMAIN(SHOREVIEW)EXISTING 9" SANITARYSEWER (SHOREVIEW)EXISTING 12" WATERMAININTERSTATE HIGHWAY 35-W 66' UTILITIES EASEMENTEXISTING ROAD STUBEXTEND ROADWAYBEYOND THIS POINTEXISTING CHAIN-LINK FENCE TO BESALVAGED AND REINSTALLED UPONCOMPLETION OF GRADING IN TEMP.CONSTRUCTION EASEMENT50' TEMP. CONSTRUCTION EASEMENTTEMPORARY CONSTRUCTIONEASEMENT ON OUTLOT CEXISTING 8" SANITARY SEWEREXISTING SANITARY MHTHUMB ROAD SANITARYLIFTSTATIONCONNECT TO EXISTINGSANITARY FORCEMAIN(ARDEN HILLS)4,024 LF - 4" SANITARYFORCEMAIN INRIGHT-OF-WAY1,520 LF - 4" SANITARYFORCEMAINTCAAP BUSINESS PARK - SCHEMATIC SANITARY SEWER OPTION 3ARDEN HILLS, MINNESOTA LOT 3BLOCK 1BUILDING 3202,000 SFLOT 4BLOCK 1BUILDING 4215,600 SFLOT 1BLOCK 1BUILDING 1202,000 SFLOT 2BLOCK 1BUILDING 2215,600 SFLOT 5BLOCK 1BUILDING 5137,000 SFSTORMWATER4.6 ACPARKINGPROVIDED:255 STALLSPARKINGPROVIDED:253 STALLSPARKINGPROVIDED:229 STALLSPARKINGPROVIDED:223 STALLSPARKINGPROVIDED:260 STALLSOUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE 22,000 S.F.PARKBUILDINGPARKING LOT30' UTILITYEASEMENTEXISTING 8" WATERMAIN(SHOREVIEW)EXISTING 9" SANITARYSEWER (SHOREVIEW)EXISTING 12" WATERMAININTERSTATE HIGHWAY 35-W 66' UTILITIES EASEMENTEXISTING ROAD STUBEXTEND ROADWAYBEYOND THIS POINTEXISTING CHAIN-LINK FENCE TO BESALVAGED AND REINSTALLED UPONCOMPLETION OF GRADING IN TEMP.CONSTRUCTION EASEMENT50' TEMP. CONSTRUCTION EASEMENTTEMPORARY CONSTRUCTIONEASEMENT ON OUTLOT CEXISTING 8" SANITARY SEWEREXISTING SANITARY MHTHUMB ROAD SANITARYLIFTSTATION2,250 LF - 4" SANITARYFORCEMAINCONNECT TO EXISTINGLIFT STATION(UPGRADE LIFT STATIONPUMP, IF NECESSARY)EXISTING 8" SANITARY SEWERTCAAP BUSINESS PARK - SCHEMATIC SANITARY SEWER OPTION 4ARDEN HILLS, MINNESOTA LOT 3BLOCK 1BUILDING 3202,000 SFLOT 4BLOCK 1BUILDING 4215,600 SFLOT 1BLOCK 1BUILDING 1202,000 SFLOT 2BLOCK 1BUILDING 2215,600 SFLOT 5BLOCK 1BUILDING 5137,000 SFSTORMWATER4.6 ACPARKINGPROVIDED:255 STALLSPARKINGPROVIDED:253 STALLSPARKINGPROVIDED:229 STALLSPARKINGPROVIDED:223 STALLSPARKINGPROVIDED:260 STALLSOUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE30,000 S.F.OUTDOOR STORAGE 22,000 S.F.PARKBUILDINGPARKING LOT30' UTILITYEASEMENTCONNECT TOEXISTING 12"WATERMAIN(SHOREVIEW)EXISTING 8" WATERMAIN(SHOREVIEW)EXISTING 9" SANITARYSEWER (SHOREVIEW)EXISTING 12" WATERMAININTERSTATE HIGHWAY 35-W 66' UTILITIES EASEMENTEXISTING ROAD STUBEXTEND ROADWAYBEYOND THIS POINTEXISTING CHAIN-LINK FENCE TO BESALVAGED AND REINSTALLED UPONCOMPLETION OF GRADING IN TEMP.CONSTRUCTION EASEMENT50' TEMP. CONSTRUCTION EASEMENTTEMPORARY CONSTRUCTIONEASEMENT ON OUTLOT CCONNECT TOEXISTING 12"WATERMAIN(ARDEN HILLS)3,592 LF - 12"WATERMAIN2,587 LF - 12" WATERMAINEXISTING 8" SANITARY SEWEREXISTING SANITARY MHTHUMB ROADTCAAP BUSINESS PARK - SCHEMATIC WATERMAIN ALTERNATIVEARDEN HILLS, MINNESOTA Page 1 of 3 AGENDA ITEM – 3B MEMORANDUM DATE: May 28, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Lucas J. Miller, Assistant Public Works Director Bryce Shearen, Parks & Rec. Strategic Development Director - Bolton & Menk, SUBJECT: 2025 Park Improvements Project - Arden Manor Park & Floral Park Budgeted Amount: Actual Amount: Funding Source: $230,000 – Arden Oaks Park $TBD PIR – Parks $230,000 – Freeway Park Council Should Consider • Arden Oaks Park Survey Results • Freeway Park Survey Results • The project scope and related budget for the proposed 2025 Park Improvement Project at Arden Oaks Park and Freeway Park. Background At the March 11, 2024 Work Session, Staff presented to City Council an introduction to the Arden Oaks Park & Freeway Park Improvement Project. Arden Oaks Park and Freeway Park play structures and swings were built in 1999 and 1998, respectively. Through the City’s Park Maintenance Management Plan, park equipment is to be considered for replacement on a 20-year cycle. Within the 2024-2028 CIP, Arden Oaks Park and Freeway Park are programmed for improvements in 2025. According to the City’s Park Maintenance Management Plan, hardcourts are to be considered for resurfacing every 5-8 years, with a life expectancy of 25-35 years depending on conditions. Arden Oaks Park and Freeway Park are scheduled for resurfacing in 2025. By visual inspection, the surface is showing signs for replacement, but the underlying soils do not appear to have an issue with significant heaving. The 2025 Park Improvement Project, as programmed in the 2024-2028 CIP, is only budgeted for the replacement of the play structures, rehabilitation of the hardcourts and some miscellaneous Page 2 of 3 items that relate to the play structure or hardcourts or items that have been consistent in recent past Park Improvement Projects. Public Works Staff and PTRC have each performed site visits and listed feedback for potential park improvements, in addition to the play structures and hardcourts and over and above what had been budgeted for in the CIP, which was presented to Council at the March 11 Work Session. Council was interested in considering all of these items presented at that Work Session and requested staff to go through the process of receiving feedback from Public outreach and providing preliminary planning level cost estimates of these items prior to determining the final scope of the project. Considering Council’s desire to be flexible at the early stages of the project with the design and the current broad scope of the project, Staff requested that Bolton and Menk, Inc. (BMI) provide a Professional Services Agreement (PSA) that only included the following: complete online survey development, public involvement, survey analysis, planning level cost estimates based on feedback and a Public meeting presentation to Council. This PSA with BMI was approved by Council at the April 8, 2024 Council Meeting. For this Work Session on May 28, 2024, Council will need to define the scope of the project which will lead the project into the design phase, and a PSA amendment will be requested from Bolton & Menk related to that project scope for the Arden Oaks Park & Freeway Park Improvement Project. Anticipated project schedule: • April 2024: Project Kickoff and Online Survey Development (Completed) • April/May 2024: Perform and Complete Public Involvement Process (Completed) • May 2024: Finalize Online Survey Report (Completed) • May 28, 2024: Present Final Report findings at Work Session to Council • June 2024: Take selected Scope of Work and Amend PSA for Design and Construction • July/August 2024: Concept design with updated cost estimates, host Open-House event • August/September 2024: PTRC and City Council involvement and final cost estimates • Fall 2024: Lock in purchase of play equipment • February/March 2025: Bid • April 2025: Award construction contract • Summer/Fall 2025: Construction Discussion Council should review the survey results from both parks and provide direction for the project scope desired for amenities/improvements and related budget. Once the project scope is determined, at a future meeting, BMI will propose an amendment to their existing contract, which will include tasks from design to project closeout. Page 3 of 3 Budget Impact Within the proposed 2024-2028 CIP Budget, the Arden Oaks Park & Freeway Park Improvement Project has $460,000 total budgeted, as seen in the table below: Arden Oaks Park budget: Hardcourt rehab 80,000$ Play structure replacement 150,000$ Total Budget 230,000$ Freeway Park budget: Hardcourt rehab 80,000$ Play structure replacement 150,000$ Total budget 230,000$ Funding source: Arden Oaks Park 230,000.00$ PIR - Parks Freeway Park 230,000.00$ PIR - Parks Total funding 460,000.00$ PIR - Parks Estimated Costs: PSA - Public Engagement and Project Scope 12,419$ PSA - Design & Construction Admin TBD Arden Oaks Park Construction TBD Arden Oaks Park Structures and Amenities TBD Freeway Park Construction TBD Freeway Park Structures and Amenities TBD Materials Testing TBD Total Project Cost TBD Attachments Attachment A – BMI Cover Memo Attachment B – Presentation Slides Attachment C – Survey Summary Attachment D – Arden Oaks Park Cost Estimate Summary Attachment E – Arden Oaks Park Cost Estimate Detail Attachment F – Freeway Park Cost Estimate Summary Attachment G – Freeway Park Cost Estimate Detail MEMORANDUM TO: Honorable Mayor and City Councilmembers FROM: Bryce Shearen, CPRE, Parks & Recreation Strategic Development Director DATE: 28 May, 2024 RE: Engagement, Analysis, and Cost Estimates for Arden Oaks Park and Freeway Park Enhancements BACKGROUND: The city has identified funds for park improvements at Arden Oaks Park and Freeway Park in 2025. Those improvements were generally for the replacement of the playgrounds, playground surfacing, playground container, and basketball court rehabilitation. Improvement desires from City Council members, Parks, Trails & Recreation (PTRC) members, and city staff were discussed and direction from City Council was to create an equitable process and engage with the community on what they would like to see in their park improvements. Utilizing the engagement of the residents of Arden Hills and updated cost estimates, Council, PTRC, and staff can make better informed decisions on what types of improvements should be made at each park. PROJECT START-UP: Immediately after the authorization to proceed from the city on engagement, analysis, and cost estimates for Arden Oaks Park and Freeway Park, the Bolton & Menk Team met with the city for a project kick-off meeting and reviewed the project and scope. This led to creating an online survey and postcard, conducting a site visit to each park, and beginning the engagement process for the park enhancements. COMMUNITY ENGAGEMENT: The online survey was available from April 22-May 10, 2024. Direct postcards were mailed to both neighborhoods that the parks serve and to all City Council members and PTRC members. Arden Oaks Park received 68 survey responses and Freeway Park received 83 responses with 96% of the responses coming from Arden Hills residents. Bolton & Menk staff also talked with a few individuals over the phone about the proposed improvements. The comments that were received in the phone conversations were in support of adding amenities to the park with shade, more playground options, and paved trail at Arden Oaks Park as top priorities. The residents appreciated the opportunity to give feedback and appreciated the city involving them in the process. It should be noted that Bolton & Menk staff did talk on the phone with one resident that had concerns that northern portion of Freeway Park (hockey rink area) was underutilized and would be in the city’s best interest to sell the land to a developer and use the funds to purchase additional parkland or fund park improvements. This may be an issue if Arden Hills has a ‘no net loss’ of park land policy identified, but reviewing survey responses, the park does receive a lot of visits and the hockey rink was one of the top five amenities that the survey indicated should be improved. At this time, staff wanted the Council to be aware of the opinion that was expressed. Attached are the survey responses and a survey summary. Attachment A SURVEY SUMMARY: Bolton & Menk will be at the City Council Work Session to give a presentation to the Council on survey findings. Below is a brief summary: Arden Oaks Park - The top five improvements requested through the survey were: 1. More playground amenities for older children 2. Additional shade structures 3. More swings 4. Gaga ball pit 5. Accessible trail from street to the playground The top five playground amenities requested to be included in enhancement efforts were: 1. Ropes/climbing systems 2. Swings 3. Tower structures 4. Challenge/ninja course 5. Freestanding balance beam Freeway Park - The top five improvements requested through the survey were: 1. More playground amenities for older children 2. Additional shade structures 3. More swings 4. Gaga ball pit 5. Accessible trail from street to the playground The top five playground amenities requested to be included in enhancement efforts were: 1. Ropes/climbing systems 2. Swings 3. Tower structures 4. Challenge/ninja course 5. Freestanding balance beam PROJECT FUNDING: Arden Hills has budgeted $460,000 for park improvements at Arden Oaks Park and Freeway Park in the CIP. Bolton & Menk has provided planning level costs associated with each park enhancement. It should be noted that each item has a Design/Engineering/Consulting Fee and Construction Fee, these are used at the planning level phase and would likely change depending on the scope of the project. After reviewing potential park improvement survey responses and costs, the Council should provide direction on what amenities they would like to see moving forward. NEXT STEPS: • May 28 – Direction from Council on park improvement amenities • June 2024 – Amend PSA for Design and Construction Services • August/September 2024 – PTRC and City Council Involvement and Final Cost Estimates • Fall 2024 – Purchasing of Playground Equipment • February/March 2024 – Bid project • April 2025 – Award Construction Contract • Summer/Fall 2025 - Construction ATTACHEMENTS: • Presentation Slide Deck • Survey Summary • Cost Estimates • Full Survey Report Arden Oaks Park & Freeway Park Enhancements Engagement, Analysis & Cost Estimates City Council May 28, 2024 Presented by Bryce Shearen, CPRE Bolton & Menk Inc. Attachment B Presentation Agenda 1.Project Background + Overview 2.Resident Input + Engagement Summary 3.Preliminary Recommendations + Costs Estimates 4.Project Schedule + Next Steps Project Overview + Background Overview + Scope of Work 1.Project Kick-Off + Management 2.Online Survey Development 3.Public Involvement Process (April 22 –May 10) 4.Survey Analysis + Cost Estimates 5.Public Meeting (May 28) Project Background •City budgeted $460,000 in CIP for improvements at Arden Oaks Park & Freeway Park in 2025 •Playground (2) -$300,000 •Basketball Court (2) -$160,000 •Direction from Council to gain a better understanding of community needs/desires for park improvements and utilize consulting services for the project from start to finish •Approval of Professional Service Agreement with Bolton & Menk Project Background •Bolton & Menk conducted site visits at each park •Developed postcards and an online survey for city staff to approve •Conducted community-wide survey •282 direct postcards mailed to neighborhoods + City Council Members and PTRC Members Existing Conditions (Arden Oaks Park) 1.Park signage 2.Main playground structure 3.Basketball court 4.Playground area 1 2 3 4 Existing Conditions (Freeway Park) 1 2 3 4 1.Park signage 2.Outdoor ice rink 3.Basketball court 5 4.Playground Area 5.Warming House Resident Input + Engagement Summary Online Survey (04/22/2024 – 05/10/2024) Survey PostcardCity Website Front Back Freeway Park Neighborhood 201 postcards mailed Arden Oaks Park Neighborhood 67 postcards mailed •Key takeaways: •Park is highly used •Additional playground equipment and equipment for older children •Everybody loves swings •Residents would like a paved trail to playground for easier access •Shade structures should be added Resident Input for Arden Oaks Park (1 of 2) •Key takeaways: •Pickleball is highly desired •Small picnic shelter would be nice •The neighborhood welcomes the ideas of family-friendly events •Neighbors appreciate the city reaching out for feedback Resident Input for Arden Oaks Park (2 of 2) •Key takeaways: •Park is used somewhat frequently •Improved playground features and site furnishings are highly desired by community •Basketball court and ice rink used often by park visitors •Everybody loves swings Resident Input for Freeway Park (1 of 2) •Key takeaways: •A wider range and newer set of playground amenities would be nice •Safety and accessibility is a concern •Concrete surface under the ice rink is desired by the community •Community wants a social gathering space for events Resident Input for Freeway Park (2 of 2) of respondents would support additional funds going toward the enhancement of amenities at Arden Oaks Park84% of respondents would support additional funds going toward the enhancement of amenities at Freeway Park85% Preliminary Recommendations + Cost Estimates Cost Estimate Summary for Arden Oaks Park •Improvements included in CIP budget (2024-2028) •Replace play structure + swings •$171,080 - $315,490 •Replace media (wood fiber vs. poured in place) •$4,000 - $52,500 •Hardcourt rehabilitation •$11,760 •Replace basketball hoops •$15,400 •Replace park sign •$7,000 •GaGa ball pit •$2,450 Cost Estimate Summary for Freeway Park •Improvements included in CIP budget (2024-2028) •Replace play structure + swings •$181,300 - $314,060 •Replace media (wood fiber vs. poured in place) •$4,000 - $52,500 •Hardcourt rehabilitation •$17,808 •Replace basketball hoop •$7,700 •ADA access from street •$40,796 •Replace park sign (upper area) •$7,000 •GaGa ball pit •$2,450 1.Add concrete surfacing under the ice rink 2.Increase variety of playground equipment •Consider adding ropes, climbing system, tower structures, and nature-themed play equipment to park 3.Continue with pickleball striping on courts 4.Promote community building, family-friendly events 5.Upgrade/Enhance site furnishings (e.g., benches, picnic tables, etc.) Improvement Recommendations for Freeway Park 1.Focus on accessibility (playground features) 2.Include playground amenities for older children 3.Add paved trails 4.Add shade structures 5.Continue with pickleball striping on courts Improvement Recommendations for Arden Oaks Park Project Schedule + Next Steps Full Project Schedule •April 2024: Project Kickoff and Online Survey Development •April/May 2024: Perform and Complete Public Involvement Process •May 2024: Finalize Online Survey Report •May 28th, 2024: Present Final Report Findings at Work Session to Council •June 2024: Take Selected Scope of Work and Amend PSA for Design and Construction •July/August 2024: Concept Design with Updated Cost Estimates; Host Open-House •August/September 2024: PTRC and City Council Involvement and Final Cost Estimates •Fall 2024: Lock in Purchase of Play Equipment •February/March 2025: Bid •April 2025: Award Construction Contract •Summer/Fall 2025 Construction Next Steps •April 2024: Project Kickoff and Online Survey Development •April/May 2024: Perform and Complete Public Involvement Process •May 2024: Finalize Online Survey Report •May 28th, 2024: Present Final Report Findings at Work Session to Council •June 2024: Take Selected Scope of Work and Amend PSA for Design and Construction •July/August 2024: Concept Design with Updated Cost Estimates; Host Open-House •August/September 2024: PTRC and City Council Involvement and Final Cost Estimates •Fall 2024: Lock in Purchase of Play Equipment •February/March 2025: Bid •April 2025: Award Construction Contract •Summer/Fall 2025 Construction ARDEN OAKS PARK HOW OFTEN PEOPLE VISIT ARDEN OAKS PARK HOW OFTEN DO YOU USE THE PLAYGROUNDS AT ARDEN OAKS PARK? HOW WOULD YOU RATE THE PHYSICAL CONDITION OF THE PARK AND ITS FACILITIES? HOW IMPORTANT IS IT TO ADD NEW FEATURES AT ARDEN OAKS PARK? What amenities should be added at Arden Oaks Park? Favorite activities to do at Arden Oaks Park: 1st (51%) More amenities for older children Accessible trail from street to park 5th (16%) 2nd (46%) Additional shade structures 3rd (41%) More swings 4th (26%) Gaga ball pit •Use playground equipment/ facilities •Use basketball court/free space •Run/walk/exercise •Rest/relax •Participate in neighborhood events 5%4% 30% 28% 21%16% 37%24% 7%28% Other Not at all Important Poor Not so Important Excellent Extremely Important Good Very Important Fair Somewhat Important 45% 30% 13% 9%4% Every day or almost every day About once a week About once a month About once a year Never 34% – Every day/Almostevery day 34% – About oncea week 20% – About oncea month 11% – About once a year 68 TOTAL SURVEY ENTRIES FOR ARDEN OAKS PARK $WWDFKPHQW& •Proximity to home/ neighborhood •Open space/green space •Basketball courts •Playground equipment •Quiet/Peaceful environment Ropes/Climbing Systems Tower playground structures Swings Challenge/Ninja course Free-standing balance beams •Poor condition of basketball/pickleball courts •Lack of shaded areas •Limited seating & picnic facilities •Lack of maintenance (landscaping & mowing) Other popular playground amenities include early childhood equipment, ADA-accessible play features, merry- go-round/spinners and nature playgrounds. What do you like MOST about Arden Oaks Park? What do you like LEAST about Arden Oaks Park? TOP 5 PLAYGROUND AMENITIES FOR THE CITY TO FOCUS ON ADDING Of respondents feel safe and welcome at Arden Oaks Park Of respondents would like to have more playground features at Arden Oaks Park Of respondents would like to see pickleball striping added to the basketball court. Of respondents would like to see the city host family- friendly events at the park. Of respondents would like to see a picnic shelter added to the park. Of respondents would support additional funds going toward the enhancement of amenities at Arden Oaks Park 95% 53% 84% 68%46%52% FREEWAY PARK HOW OFTEN PEOPLE VISIT FREEWAY PARK HOW OFTEN DO YOU USE THE PLAYGROUNDS AT FREEWAY PARK? HOW WOULD YOU RATE THE PHYSICAL CONDITION OF THE PARK AND ITS FACILITIES? HOW IMPORTANT IS IT TO ADD NEW FEATURES AT FREEWAY PARK? What amenities should be replaced or improved at Freeway Park? Favorite activities to do at Freeway Park: 1st (56%) Playground features Ice rink 5th (37%) 2nd (46%) Site furnishings (benches, picnic tables) 3rd (44%) More swings 4th (41%) Basketball court •Use playground equipment/ facilities •Use basketball court/free space •Winter skating/hockey •Run/Walk/Exercise •Rest/Relaxing 1%11% 19%25%34%14% 45%34% 1%15% Other Not at all Important Poor Not so Important Excellent Extremely Important Good Very Important Fair Somewhat Important 18% 26% 31% 15% 9% Every day or almost every day About once a week About once a month About once a year Never 13% – Every day/Almostevery day 26% – About oncea week 27% – About oncea month 16% – About once a year 18% – Never 83 TOTAL SURVEY ENTRIES FOR FREEWAY PARK •Proximity to home •Ice skating and winter activities •Playground equipment •Basketball and pickleball courts •Community and social gathering place Ropes/Climbing Systems Tower playground structures Swings Nature playground Free-standing balance beams •Outdated and poor condition of equipment •Lack of maintenance and upkeep •Safety concerns •Limited amenities •Inadequate parking and access Other popular playground amenities include ADA-accessible play features, early childhood playground equipment, merry-go-round/spinners and free-standing crawl tunnels. What do you like MOST about Freeway Park? What do you like LEAST about Freeway Park? TOP 5 PLAYGROUND AMENITIES FOR THE CITY TO FOCUS ON ADDING Of respondents feel safe and welcome at Freeway Park Of respondents would like to have more playground features or additional playground space at Freeway Park Of respondents support continuing to flood a recreational and hockey rinks? Of respondents would like to see the city host family- friendly events at the park. Of respondents would support adding a concrete surface under the rink to utilize year–round Of respondents would support additional funds going toward the enhancement of amenities at Freeway Park 79% 47% 85% 92%54%85% Arden Oaks Park | Arden Hills, MN Cost Estimate Summary Identified Improvements Estimated Cost $171,080.00 $191,100.00 $315,490.00 $82,600.00 Shade Structure $12,600.00 $11,760.00 $15,400.00 $1,304.80 $3,091.20 $10,640.00 $7,000.00 $2,772.00 $700.00 $7,000.00 GaGa Ball Pit $2,450.00 $21,420.00 $2,380.00 Wayfinding/Interpretive Signage $1,750.00 Accessible Trail Construction Accessible route to picnic shelter Park Entrance Sign Trash receptacles Benches Bicycle Parking Basketball Court Resurfacing Playground replacement - upgraded concrete perimeter Playground replacement (combine into one container & Upgraded Amenities) Playground replacement - existing perimeter Picnic Shelter Basketball Hoops Restroom Picnic Table Dog Waste Stations Page 1 of 1 $WWDFKPHQW' Arden Oaks Park | Arden Hills, MN Preliminary Cost Estimate Identified Improvements Unit Qty Unit Cost Estimated Cost $171,080.00 Remove existing playground Lump Sum 1 $3,000.00 $3,000.00 Playground equipment Lump Sum 1 $80,000.00 $80,000.00 Playground installation Lump Sum 1 $32,000.00 $32,000.00 Plastic play area perimeter - plastic Lin Ft 320 $10.00 $3,200.00 Playground surfacing - wood fiber cubic yards 80 $50.00 $4,000.00 Alternate Surfacing: Poured In Place Rubber Sq Ft 2100 $25.00 $52,500.00 Design/Engineering/Consulting $24,440.00 Construction Contingency $24,440.00 Playground replacement - upgraded concrete containers $193,340.00 Remove existing playground Lump Sum 1 $3,000.00 $3,000.00 Playground equipment Lump Sum 1 $80,000.00 $80,000.00 Playground installation Lump Sum 1 $32,000.00 $32,000.00 Concrete play area perimeter (8" wide curb)Lin Ft 320 $40.00 $12,800.00 Site Grading Sq Ft 2100 $3.00 $6,300.00 Playground surfacing - wood fiber cubic yards 80 $50.00 $4,000.00 Alternate Surfacing: Poured In Place Rubber Sq Ft 2100 $25.00 $52,500.00 Design/Engineering/Consulting $27,620.00 Construction Contingency $27,620.00 $315,490.00 Remove existing playground Lump Sum 1 $3,000.00 $3,000.00 Playground equipment Lump Sum 1 $130,000.00 $130,000.00 Playground installation Lump Sum 1 $52,000.00 $52,000.00 Concrete play area perimeter Lin Ft 250 $35.00 $8,750.00 Site grading Sq Ft 4000 $3.00 $12,000.00 Playground surfacing - wood fiber cubic yards 152 $50.00 $7,600.00 Drain Tile (Includes Cleanouts + Rock)Lin Ft 400 $30.00 $12,000.00 Alternate Surfacing: Poured In Place Rubber Sq Ft 4000 $25.00 $100,000.00 Design/Engineering/Consulting $45,070.00 Construction Contingency $45,070.00 $82,600.00 Picnic shelter (16'x16') Metal Construction Each 1 $50,000.00 $50,000.00 Concrete pad (4" Concrete)Sq Ft 600 $12.00 $7,200.00 Site Grading/Prep Sq Ft 600 $3.00 $1,800.00 Design/Engineering $11,800.00 Construction Contingency $11,800.00 Shade Structure $12,600.00 Shade sail over picnic table Each 1 $4,500.00 $4,500.00 Installation Each 1 $4,500.00 $4,500.00 Design/Engineering 20%$1,800.00 Construction Contingency 20%$1,800.00 $11,760.00 Mill + Overlay of basketball court Sq. Yd.140 $32.00 $4,480.00 Acyrlic Painting Sq. Yd.140 $28.00 $3,920.00 Design/Engineering $1,680.00 Construction Contingency $1,680.00 20% Picnic Shelter 20% 20% 20% Playground replacement - existing containers 20% 20% Basketball Court Resurfacing 20% 20% Playground replacement (combine into one container & upgraded amenities) 20% 20% Page 1 of 3 Attachment E Arden Oaks Park | Arden Hills, MN Preliminary Cost Estimate $15,400.00 Basketball Hoops Each 2 $5,000.00 $10,000.00 Installation Each 2 $500.00 $1,000.00 Design/Engineering $2,200.00 Construction Contingency $2,200.00 $1,304.80 Bicycle Parking Each 1 $500.00 $500.00 Concrete Pad (4" Thick)Sq Ft 36 $12.00 $432.00 Design/Engineering $186.40 Construction Contingency $186.40 $3,091.20 Concrete pad Sq Ft 64 $12.00 $768.00 Screen Fence - wood/metal Lin Ft 24 $60.00 $1,440.00 Design/Engineering/Consulting $441.60 Construction Contingency $441.60 $10,640.00 Bench Each 4 $1,500.00 $6,000.00 Concrete pad (~32 SF)Each 4 $400.00 $1,600.00 Design/Engineering/Consulting $1,520.00 Construction Contingency $1,520.00 $7,000.00 Picnic Table Each 2 $1,600.00 $3,200.00 Concrete pad (~84 SF)Each 2 $900.00 $1,800.00 Design/Engineering/Consulting $1,000.00 Construction Contingency $1,000.00 $2,772.00 Trash receptacles Each 2 $800.00 $1,600.00 Concrete pad (~16 SF)Each 2 $190.00 $380.00 Design/Engineering/Consulting $396.00 Construction Contingency $396.00 $700.00 Dog waste stations Each 1 $500.00 $500.00 Design/Engineering $100.00 Construction Contingency $100.00 $7,000.00 Entrance signs Each 1 $5,000.00 $5,000.00 Design/Engineering $1,000.00 Construction Contingency $1,000.00 GaGa Ball Pit $2,450.00 Materials Each 1 $1,750.00 $1,750.00 Design/Engineering 20%$350.00 Construction Contingency 20%$350.00 $21,420.00 Trail construction to playground and bathroom (8' Wide)Lin Ft 150 $34.00 $5,100.00 Establish trail connection at Arden Oaks Ct.Lin Ft 300 $34.00 $10,200.00 Design/Engineering/Consulting $3,060.00 Construction Contingency $3,060.00 $2,380.00 Trail construction - 8' Wide Bituminous Lin Ft 50 $34.00 $1,700.00 20% 20% 20% Dog Waste Stations 20% 20% Accessible Trail Construction Basketball Hoops Accessible route to picnic shelter 20% 20% Bicycle Parking 20% 20% Park Entrance Sign 20% 20% Restroom 20% 20% Benches 20% Picnic Table 20% 20% 20% Trash receptacles 20% Page 2 of 3 Arden Oaks Park | Arden Hills, MN Preliminary Cost Estimate Design/Engineering/Consulting $340.00 Construction Contingency $340.00 20% 20% Page 3 of 3 Freeway Park | Arden Hills, MN Cost Estimate Summary Identified Improvements Estimated Cost $40,796.00 $67,900.00 $21,000.00 $6,300.00 $181,300.00 $205,660.00 $314,060.00 $157,808.00 $174,608.00 $223,608.00 $300,580.00 $7,700.00 $17,808.00 $105,000.00 $250,000-$1,000,000 $70,000.00 $4,648.00 $3,091.20 $10,640.00 $5,880.00 $3,628.80 $1,400.00 $7,000.00 GaGa Ball Pit $2,450.00 Wayfinding/Interpretive Signage $1,750.00 Playground Replacement Accesible Trail Construction Parking Lot Tree Removals Tree Trimming Playground Replacement - Upgraded concrete perimeter Playground Replacement - Upgraded Amenities Rink - Fiberglass Dasher Boards Rink - Wood Dasher Boards Rink - Aluminum Dasher Boards Basketball Court Resurfacing LED Rink Lighting Concrete Hockey Rink Slab Basketball Hoop Building Replacement Building Repairs Bicycle Parking Portable Toilet Benches Picnic Tables Park Entrance Sign Trash Receptacles Dog Waste Stations Page 1 of 1 $WWDFKPHQW) Freeway Park | Arden Hills, MN Preliminary Cost Estimate Identified Improvements Unit Qty Unit Cost Estimated Cost $40,796.00 Trail Construction - Bituminous (8' Wide) (connect upper and lower section of park)Lin Ft 460 $34.00 $15,640.00 Grading Lump Sum 1 $5,000.00 $5,000.00 Clearing + Grubbing Trees Each 5 $1,500.00 $7,500.00 Electric Utility Power Pole Relocation Lump Sum 1 $1,000.00 $1,000.00 Design/Engineering $5,828.00 Construction Contingency $5,828.00 $67,900.00 Pave Gravel Parking Lot (+/-) 6 Stalls (Bituminous + Aggregate Base)Sq Ft 1900 $25.00 $47,500.00 Parking Lot Striping (Including ADA Stall + Access Aisle)Lin Ft 200 $5.00 $1,000.00 Design/Engineering/Consulting $9,700.00 Construction Contingency $9,700.00 $21,000.00 Tree Removals Day 2 $5,000.00 $10,000.00 Stump Removals Day 1 $5,000.00 $5,000.00 Design/Engineering/Consulting $3,000.00 Construction Contingency $3,000.00 $6,300.00 Tree Trimming - 1 day Each 1 $4,500.00 $4,500.00 Design/Engineering/Consulting $900.00 Construction Contingency $900.00 $181,300.00 Remove Existing Playground Lump Sum 1 $3,000.00 $3,000.00 Playground Equipment Lump Sum 1 $85,000.00 $85,000.00 Playground Installation Lump Sum 1 $34,000.00 $34,000.00 Concrete Play Area Perimeter - Plastic Lin Ft 250 $10.00 $2,500.00 Playground Surfacing - Wood Fiber cubic yds 100 $50.00 $5,000.00 Alternate Surfacing: Poured-In-Place Rubber Sq Ft 3300 $25.00 $82,500.00 Design/Engineering $25,900.00 Construction Contingency $25,900.00 $205,660.00 Remove Existing Playground Lump Sum 1 $3,000.00 $3,000.00 Playground Equipment Lump Sum 1 $85,000.00 $85,000.00 Playground Installation Lump Sum 1 $34,000.00 $34,000.00 Concrete Play Area Perimeter Curb (8" Wide)Lin Ft 250 $40.00 $10,000.00 Site Grading Sq Ft 3300 $3.00 $9,900.00 Playground Surfacing - Wood Fiber cubic yds 100 $50.00 $5,000.00 Alternate Surfacing: Poured-In-Place Rubber Sq Ft 3300 $25.00 $82,500.00 Design/Engineering $29,380.00 Construction Contingency $29,380.00 $314,060.00 Remove Existing Playground Lump Sum 1 $3,000.00 $3,000.00 Playground equipment Lump Sum 1 $125,000.00 $125,000.00 Playground Installation Lump Sum 1 $50,000.00 $50,000.00 Concrete Play Area Perimeter Curb (8" Wide)Lin Ft 250 $40.00 $10,000.00 Site Grading Sq Ft 3300 $3.00 $9,900.00 Playground Surfacing - Wood Fiber cubic yds 100 $50.00 $5,000.00 Alternate Surfacing: Poured-In-Place Rubber Sq Ft 3300 $25.00 $82,500.00 Design/Engineering $57,080.00 Playground Replacement - Upgraded Amenities Accesible Trail Construction 20% Tree Trimming Playground Replacement 20% 20% Playground Replacement - Upgraded concrete perimeter 20% 20% Tree Removals 20% 20% 20% 20% 20% 20% 20% Parking Lot 20% Page 1 of 3 Attachment G Freeway Park | Arden Hills, MN Preliminary Cost Estimate Construction Contingency $57,080.00 $157,808.00 Removal of Existing Boards Lump Sum 1 $1,000.00 $1,000.00 Rink Boards (150'x75') & Installation Lump Sum 1 $93,000.00 $93,000.00 Concrete Dasher Board Strip (15" Wide x 6" Depth)Lin Ft 416 $45.00 $18,720.00 Design/Engineering/Consulting $22,544.00 Construction Contingency $22,544.00 $174,608.00 Removal of Existing Boards Lump Sum 1 $1,000.00 $1,000.00 Rink Boards (150'x75') & Installation Lump Sum 1 $105,000.00 $105,000.00 Concrete Dasher Board Strip (15" Wide x 6" Depth)Lin Ft 416 $45.00 $18,720.00 Design/Engineering/Consulting $24,944.00 Construction Contingency $24,944.00 $223,608.00 Removal of Existing Boards Lump Sum 1 $1,000.00 $1,000.00 Rink Boards (150'x75') & Installation Lump Sum 1 $140,000.00 $140,000.00 Concrete Dasher Board Strip (15" Wide x 6" Depth)Lin Ft 416 $45.00 $18,720.00 Design/Engineering/Consulting $31,944.00 Construction Contingency $31,944.00 $300,580.00 6" Reinforced Concrete Slab w/ Thickened Edge for Dasher Board Mounting Lump Sum 1 $200,000.00 $200,000.00 Draintile Lin Ft 420 $35.00 $14,700.00 Design/Engineering/Consulting $42,940.00 Construction Contingency $42,940.00 $7,700.00 Basketball Hoops Each 1 $5,000.00 $5,000.00 Installation Each 1 $500.00 $500.00 Design/Engineering/Consulting $1,100.00 Construction Contingency $1,100.00 $17,808.00 Mill + Overlay of basketball court Sq. Yd.212 $32.00 $6,784.00 Acyrlic Painting Sq. Yd.212 $28.00 $5,936.00 Design/Engineering $2,544.00 Construction Contingency $2,544.00 $105,000.00 New LED Lighting (lights, poles, new electrical, app controlled)Each 4 $18,750.00 $75,000.00 Design/Engineering/Consulting $15,000.00 Construction Contingency $15,000.00 $250,000-$1,000,000 Building Replacement Lump Sum 1 $250,000-$1,000,000 $250,000-$1,000,000 Design/Engineering - Construction Contingency - $70,000.00 Building Repairs Lump Sum 1 $50,000.00 $50,000.00 Design/Engineering $10,000.00 Construction Contingency $10,000.00 $4,648.00 Bicycle Parking Each 4 $500.00 $2,000.00 Concrete Pad (4" Thick)Sq Ft 110 $12.00 $1,320.00 Design/Engineering $664.00 Construction Contingency $664.00 $3,091.20 20% 20% Basketball Hoops 20% 20% 20% Rink - Wood Dasher Boards Rink - Aluminum Dasher Boards 20% 20% Building Repairs 20% 20% Portable Toilet 20% Building Replacement LED Rink Lighting 20% 20% Rink - Fiberglass Dasher Boards 20% 20% Concrete Hockey Rink Slab 20% 20% 20% 20% 20% Bicycle Parking Basketball Court Resurfacing 20% 20% Page 2 of 3 Freeway Park | Arden Hills, MN Preliminary Cost Estimate Concrete Pad Sq Ft 64 $12.00 $768.00 Screen Fence - Wood/Metal Lin Ft 24 $60.00 $1,440.00 Design/Engineering $441.60 Construction Contingency $441.60 $10,640.00 Bench Each 4 $1,500.00 $6,000.00 Concrete Pad (~32 SF)Each 4 $400.00 $1,600.00 Design/Engineering $1,520.00 Construction Contingency $1,520.00 $5,880.00 Picnic Table Each 2 $1,200.00 $2,400.00 Concrete Pad (~84 SF)Each 2 $900.00 $1,800.00 Design/Engineering $840.00 Construction Contingency $840.00 $3,628.80 Trash Receptacles Each 3 $800.00 $2,400.00 Concrete Pad (4" Thick)Sq Ft 16 $12.00 $192.00 Design/Engineering $518.40 Construction Contingency $518.40 $1,400.00 Dog Waste Stations Each 2 $500.00 $1,000.00 Design/Engineering $200.00 Construction Contingency $200.00 $7,000.00 Entrance Sign (City Standard Design)Each 1 $5,000.00 $5,000.00 Design/Engineering $1,000.00 Construction Contingency $1,000.00 GaGa Ball Pit $2,450.00 Materials Each 1 $1,750.00 $1,750.00 Design/Engineering 20%$350.00 Construction Contingency 20%$350.00 20% Dog Waste Stations 20% Trash Receptacles 20% 20% 20% 20% 20% Benches 20% Picnic Tables 20% 20% Park Entrance Sign 20% 20% Page 3 of 3 Page 1 of 1 AGENDA ITEM – 3C MEMORANDUM DATE: May 28, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Spring Lake Park Lions Club Donation Discussion Budgeted Amount: Actual Amount: Funding Source: N/A $15,000.00 Spring Lake Park Lions Club For Council Consideration Council should discuss how they would like to use the funds donated by the Spring Lake Park Lions Club. Background The Spring Lake Park Lions Club contacted City Staff about donating funds with the intent of it to be used towards Park improvements. On May 13, 2024, through Resolution 2024-027, the City Council accepted the donation in the amount of $15,000. Since 1986, the SLP Lions Club has been one of Minnesota's Largest Charitable Gambling Organizations, and they run a pull-tab booth in the City. The SLP Lions Club aims to help those in need within the community through various fundraising activities. They are active in the Arden Hills’ community and wanted to see these funds used towards Park improvements. Budget Impact N/A Attachment N/A Page 1 of 1 AGENDA ITEM – 3D MEMORANDUM DATE: May 28, 2024 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: City Council Code of Conduct Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The City Council should consider giving direction on the draft Council Code of Conduct. Background Staff is suggesting Council discuss this item, Council approved the topic on the previous agenda setting discussion. Council discussed norms of behavior in January as part of the conversation with LMCIT. Prior to that, Council discussed norms of behavior in 2016 as part of their Council retreat, see attached for what was discussed in 2016 (Attachment A). This discussion is intended to generate an agreed upon policy for what is acceptable for interactions between the City Council and Staff both at official meetings and throughout the normal course of City business. As part of the research for this item, Staff noted many other cities also address interactions between Councilmembers, as did the 2016 document, Staff did include similar items for Council’s consideration. Staff drafted a possible document for Council consideration, Council may choose to move forward with this document or edit as it sees fit, see Attachment B. Budget Impact N/A Attachment Attachment A: 2016 City Council Norms of Behavior Attachment B: Draft City Council Code of Conduct Arden Hills Council/Staff Retreat 2016 Prepared by Barbara K, Strandell 9 CITY COUNCIL NORMS OF BEHAVIOR The City Council – led by Mayor Grant, discussed how norms of behaviors would help improve the Council’s operations and better define roles and expectations working with the City Staff. These will be adopted by the City Council at a council meeting. Arden Hills: Proposed City Council Norms of Behavior (2016) 1. Speak only for yourself, not for other Councilmembers - unless specifically tasked by your colleagues to speak for the group. 2. Don't question motives. Assume others have positive intentions, even when you disagree. 3. Be respectful of one another, and the public process, at all times. Do not criticize Staff or others in public. 4. Aim for consensus, but accept decisions of the majority once made. 5. Stay focused on the elected official role -- policy, prioritization and citizen representation. 6. Work primarily through the City Administrator or a Department Head, and through line staff with prior arrangement. May work with the writer of a memo in a packet to request information for clarification. Refrain from attending staff meetings, trainings, “rides- along” or group staff functions unless specifically invited or cleared by the City Administrator. 7. Respect Staff and the fact that they work for the Council as a whole. Don’t expect or ask them to engage in the fray (secrets, gossip, triangulation), make your individual case (to take sides), or to be your “insider” (informant). Attachment A CITY OF ARDEN HILLS City Council Code of Conduct The City Council, led by the Mayor, has agreed to following code of conduct regarding the conduct of Councilmembers in and out of official City Council meetings. 1. Be respectful of one another, and the public process, at all times. Do not criticize other Councilmembers or Staff in public. 2. Stay focused on the elected official role – policy creation, statutory duties and citizen representation. 3. Aim for a consensus and have a respectful debate when appropriate, but accept decisions of the majority once made. 4. Limit contact to specific Staff. Questions of Staff and/or requests for additional background information should be directed to the City Administrator or responsible Department Head. The City Administrator should be copied on or informed of any request. 5. Council shall not complain about or disparage Staff members or City Councilmembers to other Staff members or Councilmembers. 6. Respect Staff and the fact that they work for the Council as a whole. Do not expect or ask them to engage in the fray (secrets, gossip, triangulation), make your individual case (take sides), or to be your “insider” (informant). 7. Council direction to Staff should only be given at Council meetings, Council should strive to be clear when it gives direction ensuring at least a majority of Council is in verbal agreement; Council shall avoid consensus by silence. 8. Council should not surprise Councilmembers or Staff with issues, questions, requests, or presentations at Council meetings. Should a Councilmember want to make a presentation or discuss an issue it should request to add an item to the respective agenda at the beginning of the meeting when the agenda is being approved. The Mayor, or in their absence the Mayor Pro Tem, is charged with presiding at meetings and maintaining proper decorum. If there is a disagreement with how a meeting is being conducted, those objections should be voiced politely and with reason following normal rules of procedure. Attachment B Page 1 of 1 AGENDA ITEM – 3E MEMORANDUM DATE: May 28, 2024 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Strategic Planning Discussion Follow-up Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should provide further guidance on how to move its strategic planning discussion forward. Background At the last worksession, the City Council discussed its strategic goals and made changes to the attached PowerPoint (Attachment A), the PowerPoint has been updated to reflect Council changes. Council will want to discuss and provide necessary direction to move the conversation forward. Budget Impact N/A Attachment Attachment A: Revised Strategic Goals Based on Category Attachment B: Council’s Strategic Goals Strategic Goals •Natural Resources •Organized Collection •Sustainability •Rice Creek Commons •Public Safety •Development •Housing •Quality of Life •Communication 1 Attachment A Natural Resources •Complete inflow and infiltration (I&I) (1) •Environmental stewards to protect, maintain and preserve natural resources (10, 4, 17) •Water conservation, water quality and runoff, tree canopies, invasive species management, pollinator promotion, threatened and endangered species 2 Organized Collection •Pursue organized collection (7) 3 Sustainability •Lay the foundation for sustainability efforts (16) •Water conservation – water usage •City operations versus City-wide •Energy audit 4 Rice Creek Commons/TCAAP •Complete TCAAP development agreement amongst all parties (5, 9, 14, 22) 5 Public Safety •Proactive crime prevention, at risk youth programs, traffic safety signals, police outreach (3) •Public safety aligns with vision statement (11) •Build key trails, adequate facility for fire, and adequate HR for emergency services (adequate staffing for fire and police) •Implement a new fire station (8) •Two new trails in AH (6) 6 Development •Meaningful vision for commercial zoning (18) 7 Housing •Neighborhood support (monitor conditions, rental, housing stock, code enforcement?) (2) •Develop City codes and policies to modern tech (12) •Remove provisions for population density (19) •Increase availability of affordable housing (20) 8 Quality of Life •Community development and integration of old and new (13) •Resident communication (23) •Align efforts to be family friendly (15) •Parks and trails 9 Communication •Increase communication with elected officials, shared services (21) 10 Councilmember Name Description of Goal Priority 1 Brenda Holden Completion of I&I 1 2 Brenda Holden Neighborhood Support (monitor conditions, rental, preservation of housing stock)2 3 Brenda Holden Public Safety (proactive crime prevention, at risk youth programs, traffic saftey signals, police outreach)3 4 Brenda Holden Environemntal Stewards 4 5 David Grant TCAAP Agreement amongst all parties (including council agreement on civic zoning) and get TCAAP started 1 6 David Grant Two new trails in AH (funding with some outside resources to enable completion)2 7 David Grant Organized trash collection as a way to reduce air and noise pollution, maintain roads and hopefully lower costs.3 8 David Grant Implement a new Fire Station (includes funding) 4 9 Emily Rousseau Growth through RCC - Promote community – aligns with vision statement- strong residential neighborhoods and CV Strong neighborhoods and businesses - Encourage business success and diversity -aligns with vision statement - vital business community and aligns with CV Strong neighborhoods and businesses 1 10 Emily Rousseau Preserve and Protect our Natural resources – aligns with Vision - desirable city in which to live, work and play, unique environmental setting & CV - Environmental awareness and stewardship - Land management program – to consider focusing on canopy, raingardens, invasive species management and pollinator promotion 2 11 Emily Rousseau Public Safety- aligns with vision statement - a desirable city in which to live, work and play & aligns with CV - Efficient and effective police and fire protection - Build key trails that increase public safety (Old HWY 10 and LJB) - Adequate facility for FD - Adequate Human Resources available for emergency services (RCSO contract, appropriate staffing for FD)3 12 Emily Rousseau Develop city codes and policies relevant to modern technology, use current information and values of current residents. – aligns with vision of strong residential neighborhoods, vital business community and a desirable city in which to live, work and play & multiple core values - Update our city codes through work identified by consultant in 2024 - Implement a Pollinator Protector Policy as recommended in ’22 by the PTRC - Consider review of landscaping ordinance – is this effective for encouraging native plants, would a Do Not Exceed Turf Percentages clause be valuable?4 13 Emily Rousseau Community development and integration of old and new - Incorporate standards for RCC into existing city’s standards 5 14 Tena Monson Develop and construction TCAAP 1 15 Tena Monson Align forward looking efforts to be more family friendly (parks and rec, programs, spend, trails, etc) ensure foundation of what we do is supporting families 2 16 Tena Monson Lay the foundation of sustainability for all of our efforts. Integrate the clean energy and sustainability into all of our processes 3 17 Tena Monson Maintaining and enhancing our natural resources in the city (canopy etc). This could be folded into #3 if we do it right.4 18 Tena Monson Create a meaningful vision for the development of our commercial zones 5 Attachment B 19 Tom Fabel Improve the residential landscape of Arden Hills by removing provisions in the Comprehensive Plan and the Zoning Code which prohibit or unduly restrict population density.1 20 Tom Fabel Improve the residential landscape of Arden Hills by promoting an increased availability of affordable housing and requiring a minimal percentage of affordable housing in all residential development proposals.2 21 Tom Fabel Increase the frequency of communications with elected officials of surrounding communities, including explorations of shared service opportunities.3 22 Tom Fabel Modify any existing city policy, comprehensive plan requirement, or zoning provision which stands in the way of or unduly impedes a successful development of Rice Creek Commons.4 23 Brenda Holden Resident communication 5 Page 1 of 1 AGENDA ITEM – 3F MEMORANDUM DATE: TO: FROM: May 28, 2024 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator SUBJECT: Rice Creek Commons/TCAAP Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council will have the opportunity to comment on any TCAAP related items they so choose. Background N/A Budget Impact N/A Attachment N/A Page 1 of 2 AGENDA ITEM – 3G MEMORANDUM DATE: May 28, 2024 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Agenda Planning Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should discuss its next worksession agenda. Background Per Council’s adopted policy on agenda setting, please find proposed agendas below for upcoming meetings. June 10th Worksession • Old Highway 10 Trail Design (not time sensitive) • TH10 and Hwy 96 Landscaping Irrigation (not time sensitive) • Tobacco Moratorium (time sensitive – November 2024) • RCC/TCAAP Discussion (not time sensitive) • Agenda Planning (time sensitive) June 10th Worksession • Planning Consultant Kickoff (time sensitive) • Great River Greening Update (not time sensitive) • Encroachment Discussion (not time sensitive) • RCC/TCAAP Discussion (not time sensitive) • Agenda Planning (time sensitive) Attached is the list of topics that have yet to be discussed by Council. Council may want to discuss if any items need to be added to this list for future discussion or assign a future meeting for some of these items. This would need to be done by a majority consensus of Council. Page 2 of 2 Below is a running list of things Staff brings forward to worksession annually, in recent years, we have shifted away from bringing some items forward unless needed, such as, the Pavement Management Update from Public Works. Note, these timelines may shift year to year. Most items discussed at worksessions are one-off items that may require multiple meetings, but are usually not reoccurring. • January o Legislative priorities • February o None • March o Initial guidance on next year’s Public Works projects • April o None • May o None • June o Follow up on next year’s Public Works projects • July o Capital improvement planning • August o Operating budgets • September o Operating budget and levy discussion • October o State of the City (if planned for early following year) • November o City-wide budget and fee schedule o Follow up on next year’s Public Works projects • December o Committee and commission appointments Budget Impact N/A Attachment Attachment A: Council Priorities Attachment B: Agenda Setting Policy Rank Topic for Consideration Likely Responsible Department Notes 1 Committee/Commission Goal Setting Admin TBD 1 Short-term Rental Ordinance CD/Admin TBD 2 Rental Licensing Program CD/Admin TBD 3 Volunteer Recognition (to Personnel first)Admin TBD 3 Infill Development CD TBD 3 Speed Limit Old Snelling PW TBD 3 Trail Prioritization (Lake Jo versus Snelling Ave N)PW/Fin TBD 4 Council Salaries Admin TBD 4 Climate Action Plan Admin TBD 4 Committee/Commission Membership Admin TBD 4 Building Materials Update/Discussion CD TBD 4 EV Fleet Analysis PW TBD 5 Energy audit Admin TBD 5 Porta potties PW TBD 6 EDA Membership Discussion CD/Admin Future EDA meeting 7 Community Survey Admin TBD 7 Keeping of Ducks CD/Admin TBD Added items: Proclamation Policy Garbage Collection (MV Presentation?) Committee/Commission Liaison Role Policy Code of Conduct Attachment A CITY OF ARDEN HILLS Agenda Setting Policy The purpose of this policy is to establish a method for agenda setting that allows for Council to review and have control over its agendas and decide as a Council how it wants items for consideration to be brought forward. For regular worksession agendas: • Prior to concluding each regularly scheduled worksession, the City Council shall review its next regularly scheduled worksession agenda and direct Staff on any changes. • Should an individual Councilmember want to raise an item for discussion at the next meeting or in the future, they would do so during this review period. The item would need at least one other Councilmember to agree to having the item considered for future discussion, and then Council, by majority, would direct to have it placed on a future agenda or not. • Staff will have flexibility to add or remove items to the worksession as needed to maintain operational efficacy. For regular City Council meeting agendas: • Agendas will be largely Staff driven based on approvals needed for normal operations. • Items coming from the City Council shall first be discussed at a worksession and can direct Staff at said worksession to bring items forward for formal approval if needed. • In rare instances, if a Councilmember brings forward an item that needs approval prior to going to a worksession, they may request the City Administrator add the item to the agenda. The City Administrator shall have the discretion to determine if the issue should be added or not, but Councilmembers will make every effort to having the item first discussed at a worksession. Special meetings and emergency meetings: • Special meetings and emergency meetings may still be called at the discretion of the Mayor or any two Councilmembers, and the members calling the meeting shall set the agenda. Attachment B