HomeMy WebLinkAbout06-10-24-SWSMayor:
Address:
David Grantlt
1245 W Highway 96
Arden Hills MN 55112
HILLS
Councilmembers:
,-A EN
Phone:
Brenda Holden
651-792-7800
Emily Rousseau
Special City Council
Tena Monson
Website:
Tom Fabel
Work Session Agenda
www.cityofardenhills.org
June 10, 2024
5:00 p.m.
City Hall
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and
our long-standing tradition as a desirable City in which to live, work, and play.
Members of the public may attend a
meeting in -person at City Hall or they
may view the meeting remotely on the
City's website using the below link.
Meetings are also broadcast on Cable
Channel 16 for those that live in Arden
Hills.
https://cityofardenhills.orci/320/Watch-
City-Meetings
This meeting will be streamed live on local Cable Channel 16 and available for playback on our
website.
CALL TO ORDER
1. PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to respectfully bring to the Council's attention any
items which are relevant to the City. In addressing the Council, you must first state
your name and address for the record. Comments shall be limited to three (3) minutes
or less. Written documents or other materials should be handed to the City Clerk for
distribution to the Council prior to or during the meeting. Council will generally not
respond at the same meeting where an issue is initially raised by a member of the
public but the Council may refer the issue to staff for further research and possible
report or action at a future Council meeting.
2. RESPONSE TO PUBLIC INQUIRIES
3. AGENDA ITEMS
3.A. 4293 And 4295 Lexington Avenue Concept Plan Review
Megan Rogers, Larkin Hoffman
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
3.13. Highway 96/TH 10 Corridor Landscaping And Irrigation Maintenance
Lucas Miller, Assistant Public Works Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
3.C. 2025 Park Improvement Project
Lucas Miller, Assistant Public Works Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
ATTACHMENT F.PDF
3.D. Spring Lake Park Lions Club Donation Discussion
David Swearingen, Public Works Director/City Engineer
Documents:
MEMO.PDF
3.E. Council Code Of Conduct
Dave Perrault, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
3.F. Strategic Planning Discussion Follow -Up
Dave Perrault, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
3.G. Rice Creek Commons/TCAAP Discussion
Dave Perrault, City Administrator
Documents:
MEMO.PDF
3.H. Agenda Planning
Dave Perrault, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
4. COUNCIL/STAFF COMMENTS
ADJOURN
AGENDA ITEM - 3A
,-ARZEN HILLS
MEMORANDUM
DATE: June 10, 2024
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Jessica Jagoe, Community Development Director
SUBJECT: Planning Case 24-013 — Concept Plan Review
Larkin Hoffinan — 4293 & 4295 Lexington Avenue
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Council should consider a request for a Concept Plan Review for a proposed School and House
of Worship at 4293 and 4295 Lexington Avenue ("Subject Property"). The Applicant is seeking
feedback from the City Council on the concept plan in advance of the full submission which
would include a land use application for items such as a Zoning Code Amendment, Conditional
Use Permit, Planned Unit Development Amendment, and Site Plan Review.
The Concept Plan Review process is an opportunity for the City Council to provide comments
and questions regarding proposed developments. A concept review is considered advisory and is
nonbinding to the City and Applicant (Section 1320.14, Subd 4 of the Zoning Code). No formal
action can be taken at a Work Session. A formal application will be subject to the full review
process, including a public hearing with Planning Commission and City Council review.
Background
Larkin Hoffinan represents a local school and worship center ("School") that is proposing to
redevelop the existing industrial/office buildings on the Subject Property. The property is zoned
I-1, Limited Industrial, which does not allow for school or house of worship land uses. The
Subject Property is part of a Master Planned Unit Development (PUD) that was approved in
2017 for the properties at 4255, 4265, 4293, and 4295 Lexington Avenue. These four lots were
created through subdivisions granted by the City in 1995 and 1999. There are a total of four
existing buildings on the site, with the buildings at 4293 and 4295 Lexington Avenue N. sharing
a common wall. The PUD development functions as a single entity with the four lots sharing
common access driveways, utilities, stormwater management, and parking. The Applicant
would be proposing to redevelop the northern two buildings.
Page 1 of 4
In addition, the City has a Permanent Parking and Access Easement for Cummings Park that was
filed on January 7, 1997. This easement grants the City permanent non-exclusive rights to
ingress and egress over portions of land within this PUD Development as well as parking spaces
for utilization in conjunction with the adjacent City park.
Discussion
The Applicant is proposing to redevelop the northern two existing industrial/office buildings on
the site. The proposed project would utilize the existing spaces without altering the exterior of
the buildings. In their narrative, the Applicant has stated that the School will serve PreK through
12th grade with an initial enrollment of 400 students. Their plan would be to grow to 800
students within the first five years. The site access diagram included with the concept review
narrative indicated that there would be "walk in" access between the buildings at 4255 and 4265
Lexington Avenue (i.e. two southern buildings adjacent to Cummings Park Drive) as shown with
a blue arrow. However, the Property Owner has stated that all pick-up and drop-off activity for
the proposed uses would need to take place from the westerly access and parking area. There are
two access points to the properties under the PUD from Cummings Park Drive.
Page 2 of 4
Information was included for the concept review on the current staffing ratio for the School. The
Applicant has not provided detail on typical hours or other activities that might take place for the
school and/or house of worship land uses. The narrative notes that the site features an outdoor
courtyard that could be used as an outdoor classroom or lunch area and that the 4295 building
could be converted for athletic facilities. During the initial discussion with the Applicant prior to
their submittal for the concept review, it was stated that this location is attractive because of the
proximity to Cummings Park for use of the playground, outdoor athletic court/field, and
amenities.
For this proposal, the Applicant has stated there would be no changes to the current site layout.
At this stage, they're seeking feedback as part of the concept review on the proposed land uses
and text amendment that would be necessary in the I-1 Zoning District. Given the preliminary
nature of the discussion, the Applicant has not provided information on site circulation, traffic
generation, or plans for other on -site outdoor amenities that are typical of a School. A change in
use or modification to the site circulation/layout would need to take into consideration potential
impacts to all four buildings under the PUD.
Comprehensive Plan
The Subject Property is guided as Light Industrial and Office (IND) in the Arden Hills 2040
Comprehensive Plan Land Use Chapter. The area is designated for a broad range of light
industrial uses such as manufacturing, processing, and warehousing. This land use designation
may also include offices. The expected share of uses within this area are as follows: 50% to
100% Light Industrial and 0% to 100% Office. A Development intensity of up to 0.8 FAR may
be allowed. According to the Comprehensive Plan the total area of the IND is 346 acres, or
5.7% of the total land area in the City. The existing land use for the Subject Property is Office
and Industrial.
Zoning District Land Uses
The Subject Property is within the I-1, Limited Industrial Zoning District. The purposes of this
district are:
A. To allow only those types and intensities of industrial uses that do not detract from the
surrounding area.
B. To maintain performance standards to keep the intensity of land utilization lower than in
the general Industrial District.
As part of the concept review, the Applicant is requesting feedback on a text amendment to the I-
1 Zoning District to allow a School, General Education and House of Worship as a Conditional
Use.
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The City Attorney as part of this concept review has provided information for the City Council to
consider for regulating religious land uses (Attachment Q.
Page 3 of 4
Parking
The Applicant is proposing to utilize the existing parking within the PUD. Through the PUD
approval in 2017, the Subject Property was granted flexibility to allow the parking area to
encroach within the five-foot setback from the side property line and for the number of required
off-street parking spaces. Based on the uses in 2017, the properties required 618 parking stalls
and were approved for installation of 591 parking stalls. The requirements for off-street parking
for the proposed uses would be:
• Churches and other Places of Assembly to provide one (1) parking space for every three
(3) seats, based on design capacity.
• Schools, Elementary and Middle School to provide one (1) parking space for each staff
member plus three (3) per classroom.
• Schools, Secondary to provide one (1) for each school employee plus one (1) space per
four (4) students.
For the concept review, the Applicant has not provided the level of detail needed for staff to
calculate the off-street parking requirements for the School or the cumulative of all of the land
uses within the four buildings to verify the capacity of shared parking under the PUD.
Concept Review
With the intent of this application only to seek initial feedback from the City Council on the
proposed concept, the Applicant has not finalized all of the details in their development planning.
The Applicant would be required to submit all of the requirements as referenced in the ordinance
as part of a future land use application. Based on an initial review, staff believes the proposal
would require the following land use requests:
• Zoning Code Amendment to allow Schools and House of Worship in the I-1 Zoning
District
• Conditional Use Permit for House of Worship
• Conditional Use Permit for School, General Education
• Site Plan Review
• Planned Unit Development Amendment
Budget Impact
N/A
Attachments
A. Land Use Application & Narrative
B. Location Map
C. City Attorney Memo
Page 4 of 4
Attachment A
-AR HILLS
1245 West Highway 96
Arden Hills, Minnesota 55112
Telephone (651) 792-7800
Fax (651) 634-5137
www.cityofardenhills.org
Planning Case No. 24-
Submittal Date
Application Completed Date
Accepted by
Receipt Number
Council Decision
Council Decision Date
2024 LAND USE APPLICATION
Applicant Information
Applicant: Megan Rogers, Larkin Hoffman
Address: 8300 Norman Center Drive, Minneapolis, MN 55437
Telephone No.: 952-896-3395 Other:
Fax No.:
Email Address: mrogers@larkinhoffman.com
Property Information
Property Owner: PNL Invest, LLC, a Delaware limited liability company
Owner Address: 500 N Akard St. Ste. 2800 Dallas, TX 75201
Owner Telephone No. 612-619-8531 Other:
Address of Property Involved: 4293 and 4295 Lexington Avenue North
I Description: Please see attached
Property ID No.: 223023410015 and 2203023410018
Tvpe of Use: School and Place of
Zone: 1-1 Property Acreage: Total 10.46 Acres
Type of Request
❑ Comprehensive Plan Amendment (Fee: $550 +
Escrow: $2,500)
❑ Conditional Use or Interim Use Permit/CUP or IUP
Amendment (Fee: $400 + Escrow: $1,500)
❑ Preliminary Plat (Fee: $500 + Escrow: $2,500)
❑ Final Plat (Fee: $450 + Escrow: $1,000)
® Concept Plan Review (Fee: $300 + Escrow: $750)
❑ Master Planned Unit Development or Master Special
Development Plan (Fee: $600 + Escrow: $2,500)
❑ Final Planned Unit Development or Final Special
Development Plan (Fee: $350 + Escrow: $2,000)
❑ Planned Unit Development Amendment or Special
Develo ment Plan Amendment (Fee: $400 + Escrow:
$1,5g
❑ Site Plan Review (Fee: $450 + Escrow: $1,500)
❑ Rezoning or TCAAP Regulating Plan Amendment
(Fee: $500 + Escrow: $1,500)
❑ Zoning Code or TCAAP Redevelopment Code
Amendment (Fee: $400 + Escrow: $1,500)
❑ City Code Amendment (Fee: $350 + Escrow:
$1,500)
❑ Lot Split/Minor Subdivision (R-1 and R-2 Districts
Only) (Fee: $350 + Escrow: $1,500)
❑ Variance or Permitted Adjustment (Fee: $350 +
Escrow: $1,000)
❑ Vacation of Easement or Right -of -Way (Fee: $150 +
Escrow: $1,000)
❑ Appeal of Administrative Decision (Fee: $150 +
Escrow: $1,000)
❑ Land Use Requests — Not Already Specified (Fee:
$150 + Escrow: $1,000
Page 1 of 3
Brief Description of Request
Please see attached narrative
*IMPORTANT*
• Certain applications are subject to review and approval by the Rice Creek Watershed
District. Contact RCWD directly at 763-398-3070 for additional information.
• The land use application fees do not cover building, sign, or other permit fees that
may be required upon approval of a land use application.
• All applications will be subject to additional fees for reimbursement of consultant costs
associated with filing, reviewing, and processing of application in the form of an
escrow to the City.
Filing & Information Requirements
The City requests that you make a pre -application meeting with the Community Development Director to discuss
the application process, requirements, and deadlines. Unless waived by the Community Development Director
or Planning Commission, a certified survey of the property is required for all applications. A checklist with
additional application requirements can be found at www.citvofardenhills.org/landuseapplications.
Complete/Incomplete Applications
Under Minnesota Statute, Chapter 15.99, cities have 15 business days to review all plans and application
materials to ensure they satisfy City requirements. During the 15 day review period, planning staff will provide
written comments on the application and may request plan revisions. If the application is determined to be
complete, Minnesota State Statute then requires the City to approve or deny the application within 60 days, up
to 120 days. If not complete, the City may require plan revisions and/or additional information before the
application is scheduled for Planning Commission review and/or City Council action. Project will not be
scheduled for any meeting until the application submittal is found to be complete by the Community
Development Director.
Payment of Fees and Escrows
The undersigned acknowledges that she/he understands that before a land use application can be deemed
complete, all required fees and escrows must be paid to the City. The applicant is responsible for all costs
incurred by the City related to the processing of this application. Each separate land use request shall be
charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in
reviewing and processing an application will be charged against the cash escrow and credited to the City.
Charges to the escrow may include planning and engineering staff time, City Attorney and consulting fees, and
mailing costs. If, at any time, a required cash escrow is depleted to less than 20 percent of its original amount,
the applicant shall deposit additional funds in the cash escrow account as determined by the City. The City may
withhold final action on a land use application, withhold building permits, and/or rescind prior action until all fees
have been paid. Unused portions of an escrow are returned to the applicant upon successful implementation of
an approved plan. The escrow may be reduced or increased by the Community Development Director on a
project by project basis.
Notice of Meeting Attendance
In order for the Planning Commission and the City Council to consider any application, the applicant or a
designated representative must be present at the scheduled meeting. If not, the matter may be tabled until the
next available agenda.
Page 2 of 3
Meeting Schedule
Planning Commission meetings are typically held on the first Wednesday after the first Monday of each month at
6:30 PM, though please contact City Hall to verify the meeting date and time. City Council meetings are held
typically the last Monday of the same month at 7:00 PM. Meetings are held in the Council Chambers at the City
of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. The schedules
below are for reference purposes only. Project will not be scheduled for any meeting until the application
submittal is found to be complete by the Community Development Director.
2024 Planning Commission and City Council Schedule (*subject to change)
TENTATIVE
PLANNING
COMMISSION
MEETING DATE*
(Generally held on the
first Wednesday after the first
Monday at 6:30 p.m.
TENTATIVE
CITY COUNCIL
MEETING
DATE*
(Generally held on the
fourth Monday at 7:00 p.m.)
DEADLINE FOR
LAND USE
APPLICATION
SUBMISSION
(1st day of the
preceding month)
January 3
February 12
December 1 2023
February 7
March 11
January 2
March 6
April 8
February 1
April 3
April 22
March 1
May 8
May 27*
April
June 5
June 24
May 1
July 10 rescheduled date
July 22
June 3
August 7
August 26
July 1
September 4
September 23
August 1
October 9
October 28
September 2
November 6
November 25
October 1
December 4
January 13 (2025)
November 1
Acknowledgement and Signature
I hereby apply for the above consideration and declare that the information and materials submitted with this
application are complete and accurate per city code and ordinance requirements. I fully understand that I am
responsible for all costs incurred by the City related to the processing of this application.
Property Owner Signature (Required)
Docu5igned by:
EC. K6"
AAEE551859C3495...
Applicant Signature (If different than the property owner)
Date
5/23/2024
Date
Please contact the Community Development Director at 651-792-7800
if you have any questions regarding this application.
Additional copies of this application form are available on the City's website: www.citvofardenhills.orp/landuseapplications
Page 3 of 3
IA Larkin Hoffman
May 23, 2024
8300 Norman Center Drive
Suite 1000
Minneapolis, MN 55437-1060
General: 952-835-3800
Fax: 952-896-3333
www.larkinhoffman.com
City of Arden Hills Via Email
Attn: Jessica Jagoe, Community Development Director jjagoe@cityofardenhills.org
1245 West Highway 96
Arden Hills, MN 55112
Re: School and House of Worship- 4293 and 4295 Lexington Avenue North
Dear Ms. Jagoe:
We represent a local school and worship center (the "School"). The School desires to develop
a new pre-k through12 day school and house of worship at an existing industrial building located
at 4293 and 4295 Lexington Avenue North (the "Property") in the City of Arden Hills ("City").
Reuse of the Property for the proposed use (the "Project") requires the following applications:
• Zoning Text Amendment (ZTA) to allow schools and worship centers in the 1-1 District
• Conditional Use Permit for House of Worship
• Conditional Use Permit School, general education
• Site Plan Review (collectively, the "Application")
Before investing further in detailed design and planning, the School desires to receive feedback
from staff and the City Council through the Concept Plan review process. Our objectives are:
1) revitalize an existing industrial park, 2) utilize the existing space without altering the exterior
of the buildings or impacting surrounding office uses, 3) implement a phased approach to
School expansion, ensuring gradual integration into the community, and 4) foster community
engagement and address concerns of Council members and residents through transparent
communication and collaboration. The School hopes to gain a holistic assessment of whether
the Project aligns with the Council's vision for the City. We believe that this is a creative
project that will reinvigorate existing buildings and bring a new community partner and resource
Arden Hills.
1. Project Summary
The Projects seeks to repurpose an existing industrial building into a school and associated
house of worship. School and religious uses are currently conditional uses within the City's
residential districts. Uniquely for an industrial parcel within the City, the Property is bordered by
residential uses to its west and Cummings Park to the north. While there are significant
entitlement hurdles presented by the constructive reuse of the Property, we believe that this
initiative directly aligns with Arden Hills' commitment to develop and maintain a land use pattern
that strengthens the vitality, quality, and character of residential neighborhoods, commercial
districts, and industrial areas while protecting the community's natural resources.
May 23, 2024
Pate 2
a. The Property uniquely meets the needs of the applicant with many of the
characteristics sought after for development of a school.
Adjacent to the City's Wyncrest neighborhood, the Project seeks to address the need for
accessible educational and spiritual facilities while reinvigorating an existing industrial building
within the community. The unique layout of Property within the existing office complex allows
for the school and church to function in concert with the surround office uses while integrating a
new use that is also consistent with the character of the surrounding neighborhood.
b. Serving the City and its Community are at the heart of the School's
mission.
The School's mission is to encourage the next generation of students to live in faith, build moral
character and leadership and while encouraging a strong sense of social responsibility.
Graduates engage in the regular rhythms of prayer, worship, reflection and study that sustain
one's spiritual life. School curriculum requires students to serve people in need beyond their
community and provides the opportunity to reflect on the spiritual benefits of being responsible
to and for others. Students are not only challenged academically but are driven to engage in
global challenges from a religious perspective. Students mature in their relationship with God in
a rigorous academic environment and grow to understand role of religion and spirituality in our
complex world.
Investment in and reuse of the Property will allow the School to function on one campus, and
the benefits of a single campus are significant. Having all grade levels on one campus allows
for a cohesive educational experience from early childhood through adolescence. This
continuity can facilitate smoother transitions between grade levels, fostering a sense of
community and shared purpose among students, teachers, and families. Consolidating
resources such as facilities, staff expertise, and support services can lead to more efficient
operations and cost savings. For example, specialized facilities like science labs, sports
facilities, and libraries can be shared among different grade levels, maximizing their utilization.
Older students can serve as role models and mentors for younger ones, fostering leadership
skills and a sense of responsibility, while younger students may benefit from interacting with
older peers and learning from their experiences. Similarly, the single -campus model can
facilitate the implementation of a holistic approach to education that considers students'
developmental needs across different age groups. Educators can coordinate curriculum,
teaching methodologies, and support services more effectively to address the diverse needs of
students at various stages of their educational journey. A one -campus approach also
meaningfully supports our families- having all children in the same location can simplify logistics
for families, reducing the challenges associated with transporting children to multiple campuses
for drop-off, pick-up, and extracurricular activities.
May 23, 2024
2. Property Description and Background
The Property consists of two parcels within the Arden Hills Corporate Center (the "Center")
located off Lexington Avenue just north of the Boston Scientific corporate campus. The Center
is 16.6 acres and is made up of four
parcels. Each parcel includes a
building, access rights and dedicated
parking. The buildings at 4293 and
4295 have historically served individual
tenants but have a shared common
wall. The Center is subject to a Master
Planned Unit Development (MPUD) f
approved by the City in 2017. The
� r
Property and the Center are zoned 1-1-
Limited Industrial District and guided for �' L
Light Industrial and Office use.
The MPUD governs the site plan - # ; =
including parking allocation between . r �```'`'�"'�' I:11 IJ is
the parcels and stormwater at the Center. While we originally proposed rezoning the Property
to I -Flex where schools are a conditional use, because the MPUD impacts all four buildings,
rezoning would trigger a significant MPUD amendment and potentially require the 4255 and
4265 buildings limit their uses to those permitted within the I -Flex District. For this reason, we
are interested in pursuing a text amendment to the 1-1 District to conditionally allow for school
and religious uses at the Property subject to use performance standards. No exterior changes
to the Property are proposed. The current tenants of both buildings have elected not to renew
their leases at this time. The School has entered into a non-exclusive letter of intent in order to
conduct initial due diligence on the building and seek guidance from the City.
Like many single purpose structures, office and industrial buildings can sometimes seem like
challenging candidates for adaptive reuse. Although not every industrial or office space is
suited for reuse or transition to an educational environment, this facility is uniquely compatible
with the proposed interior redesign. Private schools, as a subset of the institutional real estate
market, face significant challenges in finding available space for either new construction or
conversion within the metro area. Schools risk losing enrollment if they relocate far from
established facilities. The Property is served by significant parking capacity, has access to a
major commercial corridor in Lexington Avenue and is benefited by existing residential homes
within walking distance of the buildings, while being supported by extensive greenspace and
Cummings Park.
3. Property Characteristics
a. Site Design
The School proposes to operate out of the existing buildings and utilize the current parking and
access allocated to the Property. As depicted in the images below- the 4295 building benefits
from an interior courtyard and architecturally inviting entrance. Exterior courtyard space links
the two buildings. The School would benefit from this outdoor space and would like to see it
used as an outdoor classroom or lunch area, but proposes to work with the surrounding office
May 23, 2024
Pate 4
tenants to ensure that it's use by the School would not unduly impact the 4255 and 4265
buildings.
b. Student Enrollment and Student Activities
The School desires to initially enroll 400 students. As previously described, the School would
serve students PK-12, with a plan to grow to 800 students within the first five years. The School
desires to work with staff to develop a phasing plan to ensure a seamless transition for the
community including thoughtful consideration of drop-off and pick-up times to limit potential
impact on existing traffic patterns. The 4295 building is currently used as a data center and
warehouse space and upon initial review is well suited to conversion for athletic facilities.
c. Staffing
The School's current student -teacher ratio is 13:1. The School employs over 40 faculty, staff
members and administrators and looks forward to growing its faculty ranks and bringing
continued economic growth to the City. Faculty positions provide opportunities for professional
growth in a small school environment, create meaningful impact on student's lives and develop
our next generation. After the COVID-19 pandemic, the importance of in -person learning is
clear. Recent studies reported in The New York Times, Star Tribune, and The Guardian
highlight the detrimental effects of prolonged remote learning on students' mental health and
academic progress, further emphasizing the irreplaceable role of in -person instruction in
providing a conducive learning environment. Our School is committed to addressing these
challenges and providing necessary resources to ensure a safe and supportive environment for
students.
d. Site Access
The Property is currently benefited by two access points off Cummings Park Drive. The School
anticipates using the u-shaped drive between the 4255 and 4285 buildings for "walk in" access.
Bus traffic would be limited to the western access point for the Center which is like how truck
traffic is managed today. Car line traffic would follow the same access path as Bus traffic. The
image below depicts a preliminary site access proposal. Yellow solid arrows reflect bus and
"car line" traffic, blue arrows show early learning (preschool-k) parent escorted drop off, and
then red dashed lines show general pedestrian traffic through the Park.
May 23, 2024
Z
4. Zoning Text Amendment
School and religious uses are not permitted or conditional in the 1-1. From a market perspective,
more schools and religious uses are turning to industrial sites to meet their needs. Examples
include the New Century School in Bloomington and Living Word Church in St. Paul and
Bloomington where these uses have revitalized aging industrial centers. The City should
consider amending its zoning ordinance to accommodate these uses for the following reasons:
a. Meet Community Needs: Certain industrial districts of the City may be underutilized -
most significantly those office/industrial centers where leasing footprints continue to
shrink with more employees working from home. Allowing religious uses and schools
in industrial districts encourages mixed -use development and can optimize land use
and value.
b. Transportation and Accessibility: Industrial districts often have good transportation
infrastructure, making them accessible locations for churches and schools while
limiting traffic impacts on residential roadways.
c. Support of Institutional Uses: Enabling worship centers and schools to establish
themselves in industrial districts demonstrates support for these institutions. It
recognizes their role as community anchors and acknowledges the value they bring to
the social fabric of the city.
May 23, 2024
Pate 6
At the same time, the School recognizes the value of light industrial uses within the City and
that retaining such uses is essential for continued growth and economic development. To
that end, we propose working closely with staff to develop performance standards that
ensure that limited industrial properties are protected and that schools and associated uses
would only be permitted in the event of strict compliance with the standards. These
standards would be incorporated within the Conditional Use Permit (CUP) process. Subject
to Council's guidance and direction, additional performance standards might include: 1)
proximity or adjacency to residential areas, 2) limited or no truck traffic through shared drive -
aisles, 3) traffic management plans for worship services, 4) implementation of sustainability
metrics, and 5) development of and access to recreational space within the subject property.
5. Conditional Use Permit
Schools and religious uses currently are allowed within the City's residential districts subject to a
CUP. While the School's formal application will fully describe and support how the Project will
function with limited negative impacts to the surrounding property owners and detail how shared
spaces within the MPUD would function with the School in place, a preliminary review of the site
conditions reflects that use of the Property for a school and associated religious purpose meets
the standards outline in the City Code.
a. Traffic Standards: The proposed use is not expected to significantly exacerbate
existing traffic congestion or parking shortages in the area. Adequate parking facilities
are planned, and traffic flow assessments indicate manageable impacts on the
surrounding road network.
b. Noise, Glare, Odors, Vibration, Smoke, Dust, Air Pollution, Heat, Liquid or Solid
Waste and other Nuisance Characteristics: The School simply will not produce these
impacts. Noise and any nuisance conditions relative to the two non -school buildings can
be managed prior to formal approvals and in conjunction with public outreach to the
existing tenants and building management.
c. Drainage: no exterior site changes are proposed by the School. The existing MPUD
provides for effective drainage systems on the Property.
d. Population Density: approval of the proposed uses will likely result in new families
moving into or closer to the City. However, approval of the proposed uses will not lead
to a significant increase in population density that would strain existing infrastructure or
services.
e. Visual and Land Use Compatibility: No exterior changes are proposed by this Project.
The constructive reuse of the buildings will retain consistency with the existing uses
within the Center and compliment the surrounding residential neighborhoods.
f. Adjoining Land Values: the purchase of the building, full tenancy by the School and
active use of the Property is anticipated to have a positive effect on adjoining land
values.
g. Orderly Development and Consistency with the Comprehensive Plan: The
proposed uses align with the general purpose and intent of the Comprehensive Plan for
the City, contributing to the orderly development of the City. Appropriate performance
May 23, 2024
Pate 7
standards associated with the school and religious use can mitigate potential community
concerns (if any) and preserve the City's light industrial building footprint, only permitting
schools and associated facilities when applicants can demonstrate compliance with
these standards.
The Project aims to repurpose two nearly vacant industrial buildings into a valuable community
asset while being mindful of City policy considerations and existing code requirements. The
Property's unique location adjacent to residential neighborhoods and Cumming's Park make it
suitable for the proposed use. The School is a reliable and community driven partner- its
mission emphasizes faith, development of moral character, leadership and social responsibility.
By consolidating its programming into one campus, the School and its students will benefit from
a cohesive education experience, significant efficiencies, and valuable logistical advantages for
families. We look forward to a robust conversation with staff and the City Council about the
Project and the future of our client's community in the City.
Please do not hesitate to contact me with any questions, we look forward to continued
conversation.
SirA.Cerely,
6
Meg � C. Rogers,
Larkin Hoffman
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Direct Dial: (952) 896-3395
Direct Fax: (952) 842-1847
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Ramsey County MN
Attachment C
MEMORANDUM
To: ARDEN HILLS CITY COUNCIL
FROM: Amy SCHMIDT, CITY ATTORNEY
DATE: JUNE 5, 2024
RE: REGULATING RELIGIOUS LAND USES
Introduction
'i •
PROFESSIONAL ♦A19 1
SSOCIATION
The City has received a Land Use Application for a Concept Plan Review for a proposed school
and place of worship use at the property located at 4293 and 4295 Lexington Avenue. Because
the property is currently zoned as I-1 Limited Industrial District, where House of Worship and
School, General Education are not currently allowed, the Application contemplates a zoning text
amendment to allow such uses in this zoning district.
Issue
Is the City required to allow religious uses in every zoning district throughout the City?
Short Answer
No, the City is not specifically required to allow religious uses in every zoning district. However,
if the City does not have a compelling governmental interest that would be protected by prohibiting
religious uses in a given zoning district, there could still be legal risk if the City substantially
burdened a religious use in a district in which the religious institution wishes to locate.
Discussion
A. Substantial Burden on Religious Exercise.
The most relevant law to address this question is the Religious Land Use and Institutional Persons
Act ("RLUIPA")1. The statute does not explicitly state that a city must allow religious uses in
every zoning district. Under RLUIPA, a city is prohibited from imposing land use regulations that
substantially burden religious exercise. A city may have such regulations only if the burden
imposed furthers a compelling_ governmental interest, and is the least restrictive means to further
that compelling_ governmental interest. This standard is a very high bar for a city to reach.
RLUIPA defines "religious exercise" as "any exercise of religion, whether or not compelled by,
or central to, a system of religious belief."2 Federal Courts have found that this includes not only
worship services, but also religious schools and other activities and functions that are part of the
mission of the religious entity.'
142 USC § 2000cc.
2 42 U.S.C. § 2000cc-5(7)(A).
3 See, e.g., Westchester Day School v. Village of Mamaroneck, 504 F.3d 338, 352-53 (2d Cir.2007).
231246vl
At the same time, even under the challenging "compelling governmental interest" standard,
RLUIPA does not leave a city powerless to exercise zoning authority. In fact, as interpreted by
Federal Courts, under RLUIPA, a substantial burden is more than "requiring a religious institution
to use feasible alternative locations for religious exercise."4 In other words, a city is not
automatically required to allow a religious user to locate anywhere the entity chooses, including a
location that is more convenient for the religious entity.5
Similar to the use in this Application, in one case, the Federal Sixth Circuit found that a Christian
school was not substantially burdened by the denial of a special -use permit to relocate its school
to a new, more convenient location because the school could still carry out its religious mission at
its current location.6 For a regulation to be a substantial burden, there must be a "close nexus"
between the use that is regulated and the religious entity's religious exercise.7 One court offered
the example of "a situation where a school could easily rearrange existing classrooms to meet its
religious needs in the face of a rejected application to renovate. In such case, the denial would not
substantially threaten the institution's religious exercise, and there would be no substantial burden,
even though the school was refused the opportunity to expand its facilities."8
It is worth noting that a burden can be "substantial" without being insurmountable.9 If a school
"has no ready alternatives, or where the alternatives require substantial `delay, uncertainty, and
expense,' a complete denial of the school's application might be indicative of a substantial
burden."10 Accordingly, as mentioned above, denying a re -zoning application is not without some
potential legal risk.
B. Equal Terms.
One other noteworthy consideration: a city is not allowed to impose a land use regulation in a
manner that treats a religious assembly on less than equal terms with a nonreligious assembly.
With this Application, this means that if other types of assemblies are allowed in the I-1 district,
then this applicant could pose a legal challenge on this basis.
Conclusion
Although the City is not specifically required to allow religious uses in every zoning district
throughout the City, the requirements of RLUIPA are significant. As this application proceeds
through the City's review process, further legal analysis will be required before the City Council
makes its final decisions.
a Marianist Province of the United States v. City of Kirkwood, 944 F.3d 996, 1001 (8th Cir. 2019).
5 Id.
6 Id., citing, Livingston Christian Sch. v. Genoa Charter Twp., 858 F.3d 996, 1007-09 (6th Cir. 2017).
7 Westchester Day School v. Village of Mamaroneck, 504 F.3d 338, 352-53 (2d Cir.2007).
8 Id.
'Id., citing, Saints Constantine and Helen Greek Orthodox Church, Inc. v. City of New Berlin, 396 F.3d 895, 901
(7th Cir. 2005).
io Id., quoting, Saints Constantine and Helen Greek Orthodox Church, Inc. v. City of New Berlin, supra.
2
231246vl
AGENDA ITEM - 3B
,-AI�EN HILLS
MEMORANDUM
DATE: June 10, 2024
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Lucas J. Miller Assistant Public Works Director
David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Highway 96/Highway 10 Corridor Landscaping and Irrigation Maintenance
Budgeted Amount: Actual Amount: Funding Source:
$0 TBD Park Fund; Tree Replacement funds
Council Should Consider
• Council should consider adding irrigation at the SW quadrant of TH-10 and Hwy-96
throughout the area of existing landscaping and replacing approximately 17 dead shrubs
on the top side of the retaining wall along Lakeshore Place.
• Council should consider pursuing irrigation along Highway 96 corridor to improve the
health and longevity of the trees and landscaping along that corridor.
• Council should consider replacement of approximately 30 trees that are in decline along
highway 96.
Background
Lakeshore Place retaining wall landscaping maintenance - Public Works staff has been aware of
the viability issues of the landscaping around the Lakeshore Place retaining wall (near the
intersection of Highways 96 and 10 southwest quadrant) for the last couple years and adjusted to
try to include it as part of our maintenance cycle per the cooperative agreement with Ramsey
County approved by City Council on March 10, 2023. This effort of maintenance is solely
dependent on daily workload and staff availability. Based on concerns stated by residents in the
area, staff is trying to come up with A) a more realistic and consistent maintenance option for the
longevity of the plantings and trees in the area and B) direction to replace the shrubs that are in
heavy decline in the area. Arden Hills is required to maintain the area per the cooperative
agreement with Ramsey County attached (Attachment A).
Irrigation to existing trees locations along Highway 96 — Similarly, the Highway 96 corridor
landscaping maintenance is the responsibility of Arden Hills. The City has invested nearly
Page 1 of 2
$80,000 into tree replacements annually since 2022. In order to ensure the viability and success
of the trees, large amounts of watering is required. These trees require Public Works staff to fill
watering bags in order for the trees to thrive throughout the spring, summer and fall months in a
very tough environment for growth along a highway boulevard. This effort of maintenance is
solely dependent on daily workload and staff availability. Safety is also a concern with this
effort, as well. The amount of time staff works along live traffic out of their vehicles should be
minimized as much as possible along the corridor of Highway 96, one of the busiest roadways in
Arden Hills and posted speed limit of 55 mph. This work is often performed by seasonal staff
with little field experience. Staff is interested in gauging the Council's interest in permanently
installing an irrigation system to limit the amount of exposure staff has along live traffic, as well
as consistently helping the longevity and viability of the trees that we have invested in and
replaced in the corridor recently and give them the best chance to survive.
Replacement of existing trees in decline along Highway 96 - Recently, Public Works staff
inspected the existing condition of the remaining trees along TH-96. Approximately 30 more
trees are in major decline. A good portion of the trees have been identified with Emerald Ash
Borer (EAB) disease and have been treated over the years, but treatment is no longer a viable
option and the trees need to be removed and possibly replaced. Staff would propose replacing
these trees in the same fashion, consistent with the annual projects since 2022 using the Tree
Replacement Fund, which has an approximate balance of $34,000 that could be utilized for this
work.
Discussion
• Council's vision for the overall corridor of Highway 96 and Highway 10 in regard to
longevity and success of the newly replaced trees, and additional trees and shrubbery that
are in decline.
Budget Impact
• Irrigation and replacement of —17 shrubs: estimated $25,000
• Irrigation to existing trees locations along 96: estimated $100,000-$200,000
• Replacement of existing —30 trees in decline along 96: estimated $35,000
Attachments
Attachment A — Lakeshore Place retaining wall landscaping maintenance agreement
Page 2 of 2
REQUEST FOR SIGNATURE FORP Attachment A
Request for Signature
County Manager
1. Type of document
Cooperative Agreement
2. Aspen PO, contract or document number
3. Original contract number
PW2023-18M
4. Contractor or grantor name
City of Arden Hills
5. Contractor Aspen ID # and CERT SVN and/or DUN #
6. Requesting business unit
Additional business unit
7. Authority (required - DO NOT leave blank)
Admin Code:
Resolution Number: B2023-052
8. Program/project/service/grant name
9. Brief description of goods, services or grant duties (will
be used for the County Board monthly contract report)
Landscape Maintenance - Highway 96 and
Highway 10 Interchange
10. Original contract start date
06/01/23
11. Original contract end date
12/31/43
12. Amendment number and amendment start date
13. Amendment end date
14. Contract type
No Cost
15. Original contract amount
16. Previous amendment(s) total
17. Amendment amount
18. New total contract value
19. Funding string
Funding source
20. Revenue agreement budgeted amount
21. County contact and phone number
John 'Rich" Profaizer 651-266-7117
22. Signatures
Department Preparer
Tina Westling Date: 05/09/23
Department Director
SFiaa E ltaxum
aE,,.,, ,,,,b;.. r Date: 05 09 2023
Finance Analyst
�GG%K.GC� �GG Date: 7//7zJ
Attorne
d Date: July 24, 2023
" /
= RAMSEY COUNTY
PW2023-18M
CITY OF ARDEN HILLS
COOPERATIVE AGREEMENT
WITH RAMSEY COUNTY for
Landscape Maintenance at the Interchange of
Highway 96 and Highway 10
Attachment:
Exhibit A — SP 6205-969 Pg 5
THIS AGREEMENT, by and between the City of Arden Hills, Minnesota, a municipal
corporation, hereinafter referred to as the "City," and Ramsey County, a political subdivision of
the State of Minnesota, hereinafter referred to as the "County";
WITNESSETH•.
WHEREAS, the County and the State of Minnesota, acting through its Commissioner of
Transportation ("State"), constructed the "Arden Hills Landscaping Plan" along Trunk Highway
No. 10 under State Project No. 6205-969 (T.H. 10=062); and
WHEREAS, the County and the State have a cooperative agreement, MnDOT Contract
No: 1026558; and
WHEREAS, the County and the State's cooperative agreement designates the County to
maintain the landscaped areas of the "Arden Hills Landscape Plan"; and
WHEREAS, the County and the State's cooperative agreement, under Section 2.2 Right
of Way, Easements and Permits, authorizes the County and its suppliers, contractors, or volunteers
under the direction of the County to work on and occupy the State's Right -of -Way; and
WHEREAS, the landscaped areas of the "Arden Hills Landscape Plan" are located within
the City of Arden Hills; and
WHEREAS, the County and the City desire to have the care and upkeep of the "Arden
Hills Landscape Plan" shown in Exhibit A be provided by the City.
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. This agreement is effective June 1, 2023. Agreement terms will remain in effect until such
time the landscaped areas shown in Exhibit A are permanently removed and/or declared
by the City to no longer exist.
PW2023-18M
2. The County will provide, within 120 days following the effective date and at its own cost,
a one-time refurbishing of the landscape specific to the treed and mulch bed areas on the
front side of the retaining wall separating Lakeshore Place and CSAH 96/Old US 10.
Refurbishing shall mean returning the existing landscape to a condition commensurate
with that of its original installation and shall include replacing dead or dying trees and
converting the mulched planting beds, using seed/sod and up to three (3) additional trees,
to match the adjoining treed grass/ turf areas.
3. On and thereafter the effective date, the City will provide, at no cost to the County, all
care and upkeep of the landscaped areas shown in Exhibit A. Care and upkeep shall mean
to include all labor, material, and equipment to maintain, repair, water, fertilize and
perform any future plant replacements.
4. The City shall care for and upkeep the landscaped areas as a volunteer to the County,
working under the direction of the County, as provided for in the County's contract
agreement with the State.
5. The City shall have discretion over the level of care and upkeep of the landscape areas
they provide.
6. The City will adhere to the State's contract agreement requirements with the County
relating to the performance of landscape maintenance and/or landscape care and upkeep.
7. The City and County recognize that landscaped areas covered under this agreement are
located along State right of way and that the State, at its discretion, may direct the removal
of landscaped areas within its right of way.
8. The County agrees to remove, at no cost to the City, the landscaped areas covered under
this agreement which the State may order to remove permanently.
9. City and the County agree to indemnify each other and hold each other harmless from any
and all claims, causes of action, lawsuits, judgments, charges, demands, costs, and
expenses including, but not limited to, interest involved therein and attorneys' fees and
costs and expenses connected therewith, arising out of or resulting from the failure of
either party to satisfy the provisions of this agreement or for damages caused to third
parties as a result of the manner in which the City or the County perform or fail to perform
duties imposed on each party by the terms of this agreement. Nothing herein will constitute
a waiver of limitations of liability available at Minnesota Statutes Chapter 466 and other
applicable laws.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK
PW2023-18M
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed.
CITY OF ARDEN HILLS
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Date:
RAMSEY COUNTY
By. I
Ryan T. O'Connor
Ramsey County Manager
Date: 07/26/2023
Recommend For Approval
&Ylan U lsaac,ron
Brian E Isaacson (May 9, 2023 16:21 CDT)
Brian Isaacson
Director of Public Works
Approved as to Form:
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sistant Co y Attorney
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Milk Board of Commissioners
RAMSEY Resolution
COUNTY B2023-052
Sponsor: Public Works
Title: 2023 - 2027 Transportation Improvement Program
Background and Rationale:
15 West Kellogg Blvd.
Saint Paul, MN 55102
651-266-9200
Meeting Date: 4/4/2023
File Number: 2023-120
To qualify for state and federal funding and to proceed with construction projects, the Ramsey
County Board of Commissioners must approve the Public Works 5-year Transportation
Improvement Program (TIP). The TIP is a planning document and funding estimates identified in the
TIP are reflected in the county's Capital Improvements Program Budget. Similar programs have
been developed each year since 1988.
The Public Works department, annually, prepares the TIP using a collaborative process whereby the
county solicits projects and input from area municipalities. Project inclusion in the TIP is based on a
cooperative dialogue with municipal and state partners, along with technical analysis and
consideration of funding opportunities. While funding limits will continue to challenge program
delivery, communication and engagement with municipal partners ensures local needs and priorities
are examined and addressed to the extent possible.
Projects included in the TIP are also looked at through the lens of the Ramsey County All Abilities
Transportation Network policy, which prioritizes the most vulnerable users (i.e. pedestrians,
bicyclists, people with disabilities, etc.) first.
The design, construction, and right-of-way costs identified in the TIP are estimates based on best
practices in the industry. The funding landscape for transportation projects can be volatile and the
ultimate delivery of the TIP is dependent on future funding levels. Partnering on projects with area
communities, bordering counties, the Minnesota Department of Transportation, and other state
agencies will continue to be a critical way for Ramsey County to get the most from available funds.
Recommendation:
The Ramsey County Board of Commissioners resolved to:
Page 1 of 3
File Number: 2023-120
Resolution Number: B2023-052
1. Adopt the 2023 - 2027 Public Works Transportation Improvement Program.
2. Authorize the County Engineer to prepare plans and agreements for all projects identified in
the Transportation Improvement Program, and to issue solicitations in accordance with
County policies and procedures and the Minnesota Department of Transportation's list of
"Pre -Qualified Vendors by Work Type".
3. Authorize the County Surveyor to execute Right of Way Plats and Certificate of Surveys for
Highway projects that require the determination of existing right of way for the delineation and
/or acquisition of property, for planning studies or disposition of excess county property.
4. Authorize the County Manager to enter into contracts and agreements, and execute change
orders and amendments to contracts, supplemental agreements, and agreements related to
the expenditure of Transportation Improvement Program Project Funds utilizing County State
Aid, Federal, State, and participating funding associated with the construction of the approved
projects in the 2023 - 2027 Transportation Improvement Program or a previously approved
Transportation Improvement Program in accordance with the county's procurement policies
and procedures.
5. Authorize the County Engineer and County Attorney to acquire temporary easements,
permanent easements, fee title, and enter into Limited Use Permits with the State of
Minnesota for projects in the 2023 - 2027 Transportation Improvement Program, or previously
approved Transportation Improvement Program, by negotiation or condemnation.
6. Authorize the Public Works Director to approve negotiated settlements for up to $100,000
over the county's appraised value per parcel for temporary and permanent easements and
fee title.
7. Authorize the County Manager to approve and execute purchase agreements, settlements,
closing documents, Limited Use Permits, and other related real estate documentation
associated with County Board approved acquisitions of real property.
8. Authorize the County Manager to approve and execute cooperative agreements and
maintenance agreements with cities, counties, the state, and other governmental agencies
for their participation in projects listed in the 2023 - 2027 Public Works Transportation
Improvement Program or previously approved Transportation Improvement Program.
9. Authorize temporary cash loans from the County General Fund to the Road and Bridge
Capital Improvement Program fund and the Wheelage Tax fund for costs of projects listed in
the 2023 -2027 Public Works Transportation Improvement Program, or previously approved
Transportation Improvement Program, and for maintenance project expenditures occurring
before bond or wheelage tax proceeds are received pending receipt of Federal, County State
Aid Highway, state and participating funds.
10. Authorize the Public Works Director to submit grant applications for state and federal funding
for projects listed in the 2023 - 2027 Public Works Transportation Improvement Program.
11. Authorize the County Manager to accept grants and execute grant agreements agreeing to
the grant terms and conditions for the grant award. For grants that so require, the county
agrees to be responsible for any additional amount by which the cost exceeds the county's
construction cost estimate and will return to the grantor any grant amount appropriated for the
project but not utilized for the project under the terms of the grant agreement.
12. Authorize the County Manager to issue letters of support in place of an official Ramsey
County Board Resolution for constituent cities' grant applications.
A motion to approve was made by Commissioner McGuire, seconded by Commissioner Reinhardt.
Motion passed.
Aye: - 7: Frethem, MatasCastillo, McGuire, Moran, Ortega, Reinhardt, and Xiong
Page 2 of 3
File Number: 2023-120
Resolution Number: B2023-052
By:
Mee Cheng, Chief Clerk - County Board
Page 3 of 3
AGENDA ITEM - 3C
,-ARZEN HILLS
MEMORANDUM
DATE: June 10, 2024
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Lucas J. Miller, Assistant Public Works Director
SUBJECT: 2025 Park Improvements Project - Arden Oaks Park & Freeway Park Scopes
Budgeted Amount: Actual Amount: Funding Source:
$230,000 — Arden Oaks Park $TBD PIR — Parks
$230,000 — Freeway Park
Council Should Consider
• Narrowing down the project scope and related budget for the proposed 2025 Park
Improvement Project at Arden Oaks Park and Freeway Park.
Background
At the March 11, 2024 Work Session, Staff presented to City Council an introduction to the
Arden Oaks Park & Freeway Park Improvement Project. Arden Oaks Park and Freeway Park
play structures and swings were built in 1999 and 1998, respectively. Through the City's Park
Maintenance Management Plan, park equipment is to be considered for replacement on a 20-year
cycle. Within the 2024-2028 CIP, Arden Oaks Park and Freeway Park are programmed for
improvements in 2025. According to the City's Park Maintenance Management Plan, hardcourts
are to be considered for resurfacing every 5-8 years, with a life expectancy of 25-35 years
depending on conditions. Arden Oaks Park and Freeway Park are scheduled for resurfacing in
2025. By visual inspection, the surface is showing signs for replacement, but the underlying
soils do not appear to have an issue with significant heaving.
The 2025 Park Improvement Project, as programmed in the 2024-2028 CIP, is only budgeted for
the replacement of the play structures, rehabilitation of the hardcourts and some miscellaneous
items that relate to the play structure or hardcourts or items that have been consistent in recent
past Park Improvement Projects.
Public Works Staff and PTRC have each performed site visits and listed feedback for potential
park improvements, in addition to the play structures and hardcourts, which is over and above
what had been budgeted for in the CIP. This feedback was presented to Council at the March 11
Pagel of 3
Work Session. Council was interested in considering all of these items presented at that Work
Session and requested staff to go through the process of receiving feedback from Public outreach
and providing preliminary planning level cost estimates of these items prior to determining the
final scope of the project.
Considering Council's desire to be flexible at the early stages of the project with the design and
the current broad scope of the project, Staff requested that Bolton and Menk, Inc. (BMI) provide
a Professional Services Agreement (PSA) that only included the following: complete online
survey development, public involvement, survey analysis, planning level cost estimates based on
feedback and a Public meeting presentation to Council. This PSA with BMI was approved by
Council at the April 8, 2024 Council Meeting.
Council was able to see the presentation from BMI and the packet information they put together,
breaking down in detail the survey results at the Work Session on May 28, 2024.
For the Work Session today on June 10, 2024, Council will need to define more, the scope of the
project, which will lead the project into the design phase. A PSA amendment will be requested
from Bolton & Menk related to that project scope for the Arden Oaks Park & Freeway Park
Improvement Project.
Anticipated project schedule:
• April 2024: Project Kickoff and Online Survey Development (Completed)
• April/May 2024: Perform and Complete Public Involvement Process (Completed)
• May 2024: Finalize Online Survey Report (Completed)
• May 28, 2024: Present Final Report findings at Work Session to Council
• June 2024: Take selected Scope of Work and Amend PSA for Design and Construction
• July/August 2024: Concept design with updated cost estimates, host Open -House event
• August/September 2024: PTRC and City Council involvement and final cost estimates
• Fall 2024: Lock in purchase of play equipment
• February/March 2025: Bid
• April 2025: Award construction contract
• Summer/Fall 2025: Construction
As mentioned by Bolton and Menk at the last Work Session, there could be a grant opportunity,
however, the timeline for the project would definitely need to adjust and would likely push the
project back a year due to the timing of the grant application. If Council did desire to go this
route, Staff would do more research as to the requirements of the grant and adjust the timeline
accordingly, then return back to Council with the attained information at a later Work Session.
Discussion
Council should review the survey results from both parks and provide direction for the project
scope desired for amenities/improvements and related budget. Once the project scope is
determined, at a future meeting, BMI will propose an amendment to their existing contract,
which will include tasks from design to project closeout.
Page 2 of 3
Budget Impact
Within the proposed 2024-2028 CIP Budget, the Arden Oaks Park & Freeway Park Improvement
Project has $460,000 total budgeted, as seen in the table below:
Arden Oaks Park budget. Freeway Park budget:
Hardcourt rehab $ 80,000 Hardcourt rehab
Play structure replacement $ 150,000 Play structure replacement
Total Budget $ 230,000 Total budget
Funding source:
Arden Oaks Park $ 230,000.00 PIR -Parks
Freeway Park $ 230,000.00 PIR -Parks
Total funding $ 460,000.00 PIR - Parks
Estimated Costs:
PSA - Public Engagement and Project Scope
$ 12,419
PSA - Design & Construction Admin
TBD
Arden Oaks Park Construction
TBD
Arden Oaks Park Structures and Amenities
TBD
Freeway Park Construction
TBD
Freeway Park Structures and Amenities
TBD
Materials Testing
TBD
Total Project Cost
TBD
$ 80,000
$ 150,000
$ 230,000
Additional budget scenarios were included within Attachment F for consideration, if Council
desires to increase budget to the park projects going forward within the CIP. Staff made the
assumption if an increase to the 2025 Park Improvement Project was desired, then future Park
Improvement Projects programmed within the CIP should also increase at the same increment.
This is reflected in Attachment F.
Attachments
Attachment A
— Survey Summary
Attachment B
— Arden Oaks Park Cost Estimate Summary
Attachment C
— Arden Oaks Park Cost Estimate Detail
Attachment D
— Freeway Park Cost Estimate Summary
Attachment E
— Freeway Park Cost Estimate Detail
Attachment F -
CIP - Park Improvement Scenarios
Page 3 of 3
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TOP 5 PLAYGROUND AMENITIES FOR THE CITY TO FOCUS ON ADDING
Ropes/Climbing
Systems
Swings
Tower playground
structures
Challenge/Ninja
course
Free-standing
balance beams
Other popular playground amenities include early childhood equipment, ADA-accessible play features, merry-
go-round/spinners and nature playgrounds.
Of respondents would like to have more playground features
at Arden Oaks Park
Of respondents would support additional funds going toward
the enhancement of amenities at Arden Oaks Park
Of respondents feel safe and welcome at Arden Oaks Park
• Proximity to home/
neighborhood
• Open space/green space
• Basketball courts
• Poor condition of
basketball/pickleball courts
• Lack of shaded areas
• Playground equipment
• Quiet/Peaceful environment
• Limited seating & picnic
facilities
• Lack of maintenance
(landscaping & mowing)
Of respondents would like to Of respondents would like O Of respondents would
see pickleball striping added tosee the city host family- 52 /O like to see a picnic shelter
68% 46%
to the basketball court. friendly events at the park. added to the park.
FREEWAY PARK
HOW OFTEN PEOPLE VISIT FREEWAY PARK
Every day or almost
every day
18%
26% About once
a week
HOW WOULD YOU RATE THE
PHYSICAL CONDITION OF THE PARK
AND ITS FACILITIES?
34%
Poor
31p/ About once
p a month
15p About once
/O a year
9% Never
45%
Fair
HOW OFTEN DO YOU
USE THE PLAYGROUNDS
AT FREEWAY PARK?
13% — Every day/Almost
every day
26% — About once
a week
27% — About once
a month
16% — About once a year
_ 18% — Never
HOW IMPORTANT IS IT TO ADD NEW
FEATURES AT FREEWAY PARK?
14%
Not so'
Important
34%
Somewhat
Important
11%
Not at all
Important
15%
Extremely Important
25%
Very
Important
TOTAL SURVEY
CD ENTRIES FOR
FREEWAY PARK
TOP 5 PLAYGROUND AMENITIES FOR THE CITY TO FOCUS ON ADDING
Ropes/Climbing
Systems
Swings
Tower playground
structures
Nature
playground
Free-standing
balance beams
Other popular playground amenities include ADA-accessible play features, early childhood playground
equipment, merry-go-round/spinners and free-standing crawl tunnels.
What do you like MOST about Freeway Park?
47% _
Of respondents would like to have more playground features =_ Proximity to home Basketball and pickleball
or additional playground space at Freeway Park Ice skating and winter courts
activities Community and social
• Playground equipment gathering place
Of respondents would support additional funds going toward Whatdo you LEAST about
the enhancement of amenities at Freeway Park -_
• Outdated and poor Safety concerns
• _ condition of equipment Limited amenities
• Lack of maintenance and Inadequate parking and
upkeep access
Of respondents feel safe and welcome at Freeway Park =
OOf respondents support Of respondents would like O Of respondents would support
continuing to flood a to see the city host family-85 /Oadding a concrete surface under the
92 /o ? 54%
recreational and hockey rinks. friendly events at the park. rink to utilize year—round
Arden Oaks Park I Arden Hills, MN Attachment B Cost Estimate Summary
Identified Improvements
Estimated Cost
Playground replacement - existing perimeter
$171,080.00
Playground replacement - upgraded concrete perimeter
$191,100.00
Playground replacement (combine into one container & Upgraded Amenities)
$315,490.00
Picnic Shelter
$82,600.00
Shade Structure
$12,600.00
Basketball Court Resurfacing
$11 760.00
Basketball Hoops
$15,400.00
Bicycle Parking
$1,304.80
Restroom
$3,091.20
Benches
$10,640.00
Picnic Table
$7,000.00
Trash receptacles
$2 772.00
Dog Waste Stations
$700.00
Park Entrance Sign
$7,000.00
GaGa Ball Pit
$2,450.00
Accessible Trail Construction
$21,420.00
Accessible route to picnic shelter
$2,380.00
Wayfinding/Interpretive Signage
$1,750.00
Page 1 of 1
Attachment C
Arden Oaks Park I Arden Hills, MN Preliminary Cost Estimate
Identified Improvements Unit Qty I Unit Cost I Estimated Cost
Playground replacement - existing containers
$171,080.00
Remove existing playground
Lump Sum
1
$3,000.00
$3,000.00
Playground equipment
Lump Sum
1
$80,000.00
$80,000.00
Playground installation
Lump Sum
1
$32,000.00
$32,000.00
Plastic play area perimeter - plastic
Lin Ft
320
$10.00
$3,200.00
Playground surfacing - wood fiber
cubic yards
80
$50.00
$4,000.00
Alternate Surfacing: Poured In Place Rubber
Sq Ft
2100
$25.00
$52,500.00
Design/Engineering/Consulting
20%
$24,440.00
Construction Contingency
20%
$24,440.00
Playground replacement - upgraded concrete containers
$193,340.00
Remove existing playground
Lump Sum
1
$3,000.00
$3,000.00
Playground equipment
Lump Sum
1
$80,000.00
$80,000.00
Playground installation
Lump Sum
1
$32,000.00
$32,000.00
Concrete play area perimeter (8" wide curb)
Lin Ft
320
$40.00
$12,800.00
Site Grading
Sq Ft
2100
$3.00
$6,300.00
Playground surfacing - wood fiber
cubic yards
80
$50.00
$4,000.00
Alternate Surfacing: Poured In Place Rubber
Sq Ft
2100
$25.00
$52,500.00
Design/Engineering/Consulting
20%
$27,620.00
Construction Contingency
20%
$27,620.00
Playground replacement (combine into one container & upgraded amenities)
$315,490.00
Remove existing playground
Lump Sum
1
$3,000.00
$3,000.00
Playground equipment
Lump Sum
1
$130,000.00
$130,000.00
Playground installation
Lump Sum
1
$52,000.00
$52,000.00
Concrete play area perimeter
Lin Ft
250
$35.00
$8,750.00
Site grading
Sq Ft
4000
$3.00
$12,000.00
Playground surfacing - wood fiber
cubic yards
152
$50.00
$7,600.00
Drain Tile (Includes Cleanouts + Rock)
Lin Ft
400
$30.00
$12,000.00
Alternate Surfacing: Poured In Place Rubber
Sq Ft
4000
$25.00
$100,000.00
Design/Engineering/Consulting
20%
$45,070.00
Construction Contingency
20%
$45,070.00
Picnic Shelter
$82,600.00
Picnic shelter (16'x16') Metal Construction
Each
1
$50,000.00
$50,000.00
Concrete pad (4" Concrete)
Sq Ft
600
$12.00
$7,200.00
Site Grading/Prep
Sq Ft
600
$3.00
$1,800.00
Design/Engineering
20%
$11,800.00
Construction Contingency
20%
$11,800.00
Shade Structure
$12,600.00
Shade sail over picnic table
Each
1
$4,500.00
$4,500.00
Installation
Each
1
$4,500.00
$4,500.00
Design/Engineering
20%
$1,800.00
Construction Contingency
20%
$1,800.00
Basketball Court Resurfacing
$11,760.00
Mill + Overlay of basketball court
Sq. Yd.
140
$32.00
$4,480.00
Acyrlic Painting
Sq. Yd.
140
$28.00
$3,920.00
Design/Engineering
20%
$1,680.00
Construction Contingency
20%
$1,680.00
Page 1 of 3
Arden Oaks Park I Arden Hills, MN
Preliminary Cost Estimate
Basketball Hoops
$15,400.00
Basketball Hoops
Each
2
$5,000.00
$10,000.00
Installation
Each
2
$500.00
$1,000.00
Design/Engineering
20%
$2,200.00
Construction Contingency
20%
$2,200.00
Bicycle Parking
$1,304.80
Bicycle Parking
Each
1
$500.00
$500.00
Concrete Pad (4" Thick)
Scl Ft
36
$12.00
$432.00
Design/Engineering
20%
$186.40
Construction Contingency
20%
$186.40
Restroom
$3,091.20
Concrete pad
Scl Ft
64
$12.00
$768.00
Screen Fence - wood/metal
Lin Ft
24
$60.00
$1,440.00
Design/Engineering/Consulting
20%
$441.60
Construction Contingency
20%
$441.60
Benches
$10,640.00
Bench
Each
4
$1,500.00
$6,000.00
Concrete pad (^32 SF)
Each
4
$400.00
$1,600.00
Design/Engineering/Consulting
20%
$1,520.00
Construction Contingency
20%
$1,520.00
Picnic Table
$7,000.00
Picnic Table
Each
2
$1,600.00
$3,200.00
Concrete pad (-84 SF)
Each
2
$900.00
$1,800.00
Design/Engineering/Consulting
20%
$1,000.00
Construction Contingency
20%
$1,000.00
Trash receptacles
$2,772.00
Trash receptacles
Each
2
$800.00
$1,600.00
Concrete pad (-16 SF)
Each
2
$190.00
$380.00
Design/Engineering/Consulting
20%
$396.00
Construction Contingency
20%
$396.00
Dog Waste Stations
$700.00
Dog waste stations
Each
1
$500.00
$500.00
Design/Engineering
20%
$100.00
Construction Contingency
20%
$100.00
Park Entrance Sign
$7,000.00
Entrance signs
Each
1
$5,000.00
$5,000.00
Design/Engineering
20%
$1,000.00
Construction Contingency
20%
$1,000.00
GaGa Ball Pit $2,450.00
Materials
Each
1
$1,750.00
$1,750.00
Design/Engineering
20%
$350.00
Construction Contingency
20%
$350.00
Accessible Trail Construction
$21,420.00
Trail construction to playground and bathroom (8' Wide)
Lin Ft
150
$34.00
$5,100.00
Establish trail connection at Arden Oaks Ct.
Lin Ft
300
$34.00
$10,200.00
Design/Engineering/Consulting
20%
$3,060.00
Construction Contingency
20%
$3,060.00
Accessible route to picnic shelter
$2,380.00
Trail construction - 8' Wide Bituminous
Lin Ft
50
$34.00
$1,700.00
Page 2 of 3
Arden Oaks Park I Arden Hills, MN
Preliminary Cost Estimate
Design/Engineering/Consulting
20%
$340.00
Construction Contingency
20%
$340.00
Page 3 of 3
Freeway Park I Arden Hills, MN Attachment D Cost Estimate Summary
Identified Improvements Estimated Cost
Accesible Trail Construction
$40,796.00
Parking Lot
$67,900.00
Tree Removals
$21,000.00
Tree Trimming
$6,300.00
Playground Replacement
$181,300.00
Playground Replacement - Upgraded concrete perimeter
$205,660.00
Playground Replacement - Upgraded Amenities
$314,060.00
Rink - Wood Dasher Boards
$157,808.00
Rink - Aluminum Dasher Boards
$174,608.00
Rink - Fiberglass Dasher Boards
$223,608.00
Concrete Hockey Rink Slab
$300,580.00
Basketball Hoop
$7,700.00
Basketball Court Resurfacing
$17808.00
LED Rink Lighting
$105,000.00
Building Replacement
$250,000-$1,000,000
Building Repairs
$70,000.00
Bicycle Parking
$4,648.00
Portable Toilet
$3,091.20
Benches
$10,640.00
Picnic Tables
$5,880.00
Trash Receptacles
$3 628.80
Dog Waste Stations
$1,400.00
Park Entrance Sign
$7,000.00
GaGa Ball Pit
1 $2,450.00
Wayfinding/Interpretive Signage
1 $1,750.00
Page 1 of 1
Freeway Park I Arden Hills, MN
Attachment E
Preliminary Cost Estimate
Identified Improvements
Unit
Qty
Unit Cost
Estimated Cost
Accesible Trail Construction
$40,796.00
Trail Construction - Bituminous (8' Wide) (connect upper and lower section of park)
Lin Ft
460
$34.00
$15,640.00
Grading
Lump Sum
1
$5,000.00
$5,000.00
Clearing + Grubbing Trees
Each
5
$1,500.00
$7,500.00
Electric Utility Power Pole Relocation
Lump Sum
1
$1,000.00
$1,000.00
Design/Engineering
20%
$5,828.00
Construction Contingency
20%
$5,828.00
Parking Lot
$67,900.00
Pave Gravel Parking Lot (+/-) 6 Stalls (Bituminous + Aggregate Base)
Scl Ft
1900
$25.00
$47,500.00
Parking Lot Striping (Including ADA Stall + Access Aisle)
Lin Ft
200
$5.00
$1,000.00
Design/Engineering/Consulting
20%
$9,700.00
Construction Contingency
20%
$9,700.00
Tree Removals
$21,000.00
Tree Removals
Day
2
$5,000.00
$10,000.00
Stump Removals
Day
1
$5,000.00
$5,000.00
Design/Engineering/Consulting
20%
$3,000.00
Construction Contingency
20%
$3,000.00
Tree Trimming
$6,300.00
Tree Trimming - 1 day
Each
1
$4,500.00
$4,500.00
Design/Engineering/Consulting
20%
$900.00
Construction Contingency
20%
$900.00
Playground Replacement
$181,300.00
Remove Existing Playground
Lump Sum
1
$3,000.00
$3,000.00
Playground Equipment
Lump Sum
1
$85,000.00
$85,000.00
Playground Installation
Lump Sum
1
$34,000.00
$34,000.00
Concrete Play Area Perimeter - Plastic
Lin Ft
250
$10.00
$2,500.00
Playground Surfacing - Wood Fiber
cubic yds
100
$50.00
$5,000.00
Alternate Surfacing: Poured -In -Place Rubber
Scl Ft
3300
$25.00
$82,500.00
Design/Engineering
20%
$25,900.00
Construction Contingency
20%
$25,900.00
Playground Replacement - Upgraded concrete perimeter
$205,660.00
Remove Existing Playground
Lump Sum
1
$3,000.00
$3,000.00
Playground Equipment
Lump Sum
1
$85,000.00
$85,000.00
Playground Installation
Lump Sum
1
$34,000.00
$34,000.00
Concrete Play Area Perimeter Curb (8" Wide)
Lin Ft
250
$40.00
$10,000.00
Site Grading
Scl Ft
3300
$3.00
$9,900.00
Playground Surfacing - Wood Fiber
cubic yds
100
$50.00
$5,000.00
Alternate Surfacing: Poured -In -Place Rubber
Scl Ft
3300
$25.00
$82,500.00
Design/Engineering
20%
$29,380.00
Construction Contingency
20%
$29,380.00
Playground Replacement - Upgraded Amenities
$314,060.00
Remove Existing Playground
Lump Sum
1
$3,000.00
$3,000.00
Playground equipment
Lump Sum
1
$125,000.00
$125,000.00
Playground Installation
Lump Sum
1
$50,000.00
$50,000.00
Concrete Play Area Perimeter Curb (8" Wide)
Lin Ft
250
$40.00
$10,000.00
Site Grading
Scl Ft
3300
$3.00
$9,900.00
Playground Surfacing - Wood Fiber
cubic yds
100
$50.00
$5,000.00
Alternate Surfacing: Poured -In -Place Rubber
Sq Ft
3300
$25.00
$82,500.00
Design/Engineering
20%
$57,080.00
Page 1 of 3
Freeway Park I Arden Hills, MN
Preliminary Cost Estimate
Construction Contingency
20%
$57,080.00
Rink - Wood Dasher Boards
$157,808.00
Removal of Existing Boards
Lump Sum
1
$1,000.00
$1,000.00
Rink Boards (150'x75') & Installation
Lump Sum
1
$93,000.00
$93,000.00
Concrete Dasher Board Strip (15" Wide x 6" Depth)
Lin Ft
416
$45.00
$18,720.00
Design/Engineering/Consulting
20%
$22,544.00
Construction Contingency
20%
$22,544.00
Rink - Aluminum Dasher Boards
$174,608.00
Removal of Existing Boards
Lump Sum
1
$1,000.00
$1,000.00
Rink Boards (150'x75') & Installation
Lump Sum
1
$105,000.00
$105,000.00
Concrete Dasher Board Strip (15" Wide x 6" Depth)
Lin Ft
416
$45.00
$18,720.00
Design/Engineering/Consulting
20%
$24,944.00
Construction Contingency
20%
$24,944.00
Rink - Fiberglass Dasher Boards
$223,608.00
Removal of Existing Boards
Lump Sum
1
$1,000.00
$1,000.00
Rink Boards (150'x75') & Installation
Lump Sum
1
$140,000.00
$140,000.00
Concrete Dasher Board Strip (15" Wide x 6" Depth)
Lin Ft
416
$45.00
$18,720.00
Design/Engineering/Consulting
20%
$31,944.00
Construction Contingency
20%
$31,944.00
Concrete Hockey Rink Slab
$300,580.00
6" Reinforced Concrete Slab w/ Thickened Edge for Dasher Board Mounting
Lump Sum
1
$200,000.00
$200,000.00
Draintile
Lin Ft
420
$35.00
$14,700.00
Design/Engineering/Consulting
20%
$42,940.00
Construction Contingency
20%
$42,940.00
Basketball Hoops
$7,700.00
Basketball Hoops
Each
1
$5,000.00
$5,000.00
Installation
Each
1
$500.00
$500.00
Design/Engineering/Consulting
20%
$1,100.00
Construction Contingency
20%
$1,100.00
Basketball Court Resurfacing
$17,808.00
Mill + Overlay of basketball court
Sq. Yd.
212
$32.00
$6,784.00
Acyrlic Painting
Sq. Yd.
212
$28.00
$5,936.00
Design/Engineering
20%
$2,544.00
Construction Contingency
20%
$2,544.00
LED Rink Lighting
$105,000.00
New LED Lighting (lights, poles, new electrical, app controlled)
Each
4
$18,750.00
$75,000.00
Design/Engineering/Consulting
20%
$15,000.00
Construction Contingency
20%
$15,000.00
Building Replacement
$250,000-$1,000,000
Building Replacement
Lump Sum
1
$250,000-$1,000,000
$250,000-$1,000,000
Design/Engineering
20%
Construction Contingency
20%
Building Repairs
$70,000.00
Building Repairs
Lump Sum
1
$50,000.00
$50,000.00
Design/Engineering
20%
$10,000.00
Construction Contingency
20%
$10,000.00
Bicycle Parking
$4,648.00
Bicycle Parking
Each
4
$500.00
$2,000.00
Concrete Pad (4" Thick)
Sq Ft
110
$12.00
$1,320.00
Design/Engineering
20%
$664.00
Construction Contingency
20%
$664.00
Portable Toilet
$3,091.20
Page 2 of 3
Freeway Park I Arden Hills, MN
Preliminary Cost Estimate
Concrete Pad
Scl Ft
64
$12.00
$768.00
Screen Fence - Wood/Metal
Lin Ft
24
$60.00
$1,440.00
Design/Engineering
20%
$441.60
Construction Contingency
20%
$441.60
Benches
$10,640.00
Bench
Each
4
$1,500.00
$6,000.00
Concrete Pad (-32 SF)
Each
4
$400.00
$1,600.00
Design/Engineering
20%
$1,520.00
Construction Contingency
20%
$1,520.00
Picnic Tables
$5,880.00
Picnic Table
Each
2
$1,200.00
$2,400.00
Concrete Pad (-84 SF)
Each
2
$900.00
$1,800.00
Design/Engineering
20%
$840.00
Construction Contingency
20%
$840.00
Trash Receptacles
$3,628.80
Trash Receptacles
Each
3
$800.00
$2,400.00
Concrete Pad (4" Thick)
Scl Ft 16 $12.00
$192.00
Design/Engineering
20%
$518.40
Construction Contingency
20%
$518.40
Dog Waste Stations
$1,400.00
Dog Waste Stations
Each
2
$500.00
$1,000.00
Design/Engineering
20%
$200.00
Construction Contingency
20%
$200.00
Park Entrance Sign
$7 000.00
Entrance Sign (City Standard Design)
Each
1
$5,000.00
$5,000.00
Design/Engineering
20%
$1,000.00
Construction Contingency
20%
$1,000.00
GaGa Ball Pit $2,450.00
Materials
Each
1
$1,750.00
$1,750.00
Design/Engineering
20%
$350.00
Construction Contingency
20%
$350.00
Page 3 of 3
Attachment F
CIP - Park Improvement Scenarios
Excludes Old Hwy 10 & Lake Johanna Trails
2024-2028 CIP
Capital Improvement Funds (PIR)
Scenario 1: Arden Oaks & Freeway Park Improvements - $460,000 in 2025
$3.0
$2.0 : _. 5 $1.86 $1.72
$1.5 $1.33
$1.0
$0.58 $0.fi4 $0.60
$0.0 • • ■
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033
Scenario 2: Additional $100,000 in 2027, 2029, 2033
$3.D
$2.5 52.52 52.37
$2.0
51.43 $1.48
$1.5
51.03
$l.o
�5 $0,38
. 1
$0.0
2024 2025 2026 2027 2028 2029
Scenario 3: Additional $200,000 in 2027, 2029, 2033
$3.D
52.52
$2.5 52.27
$2.0
$1.5 51.33 $1.28
$1.0 $0.73
$0.5 $0.18 .
$0.0
2024 2025 2026 2027 2028 2029
Scenario 4: Additional $300,000 in 2027, 2029, 2033
$3.0 $2.5z
2 $2.5
$2.0
51.5 $1.23
$1.56
$1.32
$0.34 $0.30
2030 2031 2032 2033
$126
$0.92
$0�04
$0.00
2030 2031
2032 2033
$0.5
$.5
$1.08
$0.96
$0.43 , $0.52
■
$0.0
$Q-az
-50.5
-$0.26 -$0.30
2024 2025
2026
2027
2028 2029 2030 2031 2032 2033
CIP - Park Improvements Page 1
AGENDA ITEM - 3D
,-ARZEN HILLS
MEMORANDUM
DATE: June 10, 2024
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Spring Lake Park Lions Club Donation Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A $15,000.00 Spring Lake Park Lions Club
For Council Consideration
Council should discuss how they would like to use the funds donated by the Spring Lake Park
Lions Club.
Background
The Spring Lake Park Lions Club contacted City Staff about donating funds with the intent of it
to be used towards Park improvements. On May 13, 2024, through Resolution 2024-027, the
City Council accepted the donation in the amount of $15,000.
Since 1986, the SLP Lions Club has been one of Minnesota's Largest Charitable Gambling
Organizations, and they run a pull -tab booth in the City. The SLP Lions Club aims to help those
in need within the community through various fundraising activities. They are active in the
Arden Hills' community and wanted to see these funds used towards Park improvements.
Budget Impact
N/A
Attachment
N/A
Page 1 of 1
AGENDA ITEM - 3E
,-ADEN HILLS
MEMORANDUM
DATE: June 10, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: City Council Code of Conduct
Budgeted Amount: Actual Amount:
N/A
Council Should Consider
N/A
Funding Source:
N/A
The City Council should consider giving direction on the draft Council Code of Conduct.
Background
Staff is suggesting Council discuss this item, Council approved the topic on the previous agenda
setting discussion. Council discussed norms of behavior in January as part of the conversation
with LMCIT. Prior to that, Council discussed norms of behavior in 2016 as part of their Council
retreat, see attached for what was discussed in 2016 (Attachment A). This discussion is intended
to generate an agreed upon policy for what is acceptable for interactions between the City
Council and Staff both at official meetings and throughout the normal course of City business.
As part of the research for this item, Staff noted many other cities also address interactions
between Councilmembers, as did the 2016 document, Staff did include similar items for
Council's consideration. Staff drafted a possible document for Council consideration, Council
may choose to move forward with this document or edit as it sees fit, see Attachment B.
Budget Impact
N/A
Attachment
Attachment A: 2016 City Council Norms of Behavior
Attachment B: Draft City Council Code of Conduct
Page 1 of 1
Attachment A
'It
EN HILLS
CITY COUNCIL NORMS OF BEHAVIOR
The City Council - led by Mayor Grant, discussed how norms of behaviors would help improve the Council's
operations and better define roles and expectations working with the City Staff. These will be adopted by the
City Council at a council meeting.
Arden Hills: Proposed City Council Norms of Behavior (2016)
1. Speak only for yourself, not for other Councilmembers - unless specifically tasked by your
colleagues to speak for the group.
2. Don't question motives. Assume others have positive intentions, even when you disagree.
3. Be respectful of one another, and the public process, at all times. Do not criticize Staff or
others in public.
4. Aim for consensus, but accept decisions of the majority once made.
5. Stay focused on the elected official role -- policy, prioritization and citizen representation.
6. Work primarily through the City Administrator or a Department Head, and through line staff
with prior arrangement. May work with the writer of a memo in a packet to request
information for clarification. Refrain from attending staff meetings, trainings, "rides- along" or
group staff functions unless specifically invited or cleared by the City Administrator.
7. Respect Staff and the fact that they work for the Council as a whole. Don't expect or ask
them to engage in the fray (secrets, gossip, triangulation), make your individual case (to take
sides), or to be your "insider" (informant).
Arden Hills Council/Staff Retreat 2016 Prepared by Barbara K, Strandell
Attachment B
.ARZEN HILLS
CITY OF ARDEN HILLS
City Council Code of Conduct
The City Council, led by the Mayor, has agreed to following code of conduct regarding the
conduct of Councilmembers in and out of official City Council meetings.
1. Be respectful of one another, and the public process, at all times. Do not criticize other
Councilmembers or Staff in public.
2. Stay focused on the elected official role — policy creation, statutory duties and citizen
representation.
3. Aim for a consensus and have a respectful debate when appropriate, but accept decisions
of the majority once made.
4. Limit contact to specific Staff. Questions of Staff and/or requests for additional
background information should be directed to the City Administrator or responsible
Department Head. The City Administrator should be copied on or informed of any
request.
5. Council shall not complain about or disparage Staff members or City Councilmembers to
other Staff members or Councilmembers.
6. Respect Staff and the fact that they work for the Council as a whole. Do not expect or ask
them to engage in the fray (secrets, gossip, triangulation), make your individual case
(take sides), or to be your "insider" (informant).
7. Council direction to Staff should only be given at Council meetings, Council should
strive to be clear when it gives direction ensuring at least a majority of Council is in
verbal agreement; Council shall avoid consensus by silence.
8. Council should not surprise Councilmembers or Staff with issues, questions, requests, or
presentations at Council meetings. Should a Councilmember want to make a presentation
or discuss an issue it should request to add an item to the respective agenda at the
beginning of the meeting when the agenda is being approved.
The Mayor, or in their absence the Mayor Pro Tem, is charged with presiding at meetings and
maintaining proper decorum. If there is a disagreement with how a meeting is being conducted,
those objections should be voiced politely and with reason following normal rules of procedure.
AGENDA ITEM -3F
-z4RZEN HILLS
MEMORANDUM
DATE: June 10, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Strategic Planning Discussion Follow-up
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should provide further guidance on how to move its strategic planning discussion
forward.
Background
At the last worksession, the City Council discussed its strategic goals and made changes to the
attached PowerPoint (Attachment A), the PowerPoint has been updated to reflect Council
changes. Council will want to discuss and provide necessary direction to move the conversation
forward.
Budget Impact
N/A
Attachment
Attachment A: Revised Strategic Goals Based on Category
Attachment B: Council's Strategic Goals
Page 1 of 1
Attachment A
Strategic Goals
• Natural Resources
• Organized Collection
• Sustainability
• Rice Creek Commons
• Public Safety
• Development
• Housing
• QuaLityof Life
• Communication
Natural Resources
• Complete inflow and infiltration (1&1) (1)
• Environmental stewards to protect, maintain and preserve natural
resources (109 41 17)
• Water conservation, water quality and runoff, tree canopies, invasive
species management, pollinator promotion, threatened and endangered
species
Organized Collection
• Pursue organized collection (7)
SustainabiLity
• Lay the foundation for sustainability efforts (16)
• Water conservation —water usage
• City operations versus City-wide
• Energy audit
Rice Creek Commons/TCAAP
• Complete TCAAP development agreement amongst all parties (5,
9, 14, 22)
Public Safety
• Proactive crime prevention, at risk youth programs, traffic safety
signals, police outreach (3)
• Public safety aligns with vision statement (11)
• Build key trails, adequate facility for fire, and adequate HR for emergency
services (adequate staffing for fire and police)
• Implement a new fire station (8)
• Two new trails in AH (6)
Development
• Meaningful vision for commercial zoning (18)
Housing
• Neighborhood support (monitor conditions, rental, housing stock,
code enforcement?) (2)
• Develop City codes and policies to modern tech (12)
• Remove provisions for population density (19)
• Increase availability of affordable housing (20)
Quality of Life
• Community development and integration of old and new (13)
• Resident communication (23)
• Align efforts to be family friendly (15)
• Parks and trails
Communication
• Increase communication with elected officials, shared services
(21)
Attachment B
10
11
12
13
14
15
ill
17
im
Councilmember Name
Description of Goal
Priority
Brenda Holden
Completion of 1&1
1
Brenda Holden
Neighborhood Support (monitor conditions, rental, preservation of housing stock)
2
Brenda Holden
Public Safety (proactive crime prevention, at risk youth programs, traffic safeey
signals, police outreach)
3
Brenda Holden
Environemntal Stewards
4
David Grant
TCAAP Agreement amongst all parties (including council agreement on civic zoning)
and get TCAAP started
1
Two new trails in AH (funding with some outside resources to enable
David Grant
completion)
2
Organized trash collection as a way to reduce air and noise pollution,
David Grant
maintain roads and hopefully lower costs.
3
David Grant
Implement a new Fire Station (includes funding)
4
Growth through RCC - Promote community- aligns with vision statement- strong
Emily Rousseau
residential neighborhoods and CV Strong neighborhoods and businesses - Encourage
business success and diversity -aligns with vision statement - vital business
community and aligns with CV Strong neighborhoods and businesses
1
Preserve and Protect our Natural resources -aligns with Vision - desirable city in
Emily Rousseau
which to live, work and play, unique environmental setting & CV - Environmental
awareness and stewardship - Land management program -to consider focusing on
canopy, raingardens, invasive species management and pollinator promotion
2
Public Safety- aligns with vision statement - a desirable city in which to live, work
and play & aligns with CV - Efficient and effective police and fire protection - Build key
Emily Rousseau
trails that increase public safety (Old HWY 10 and LJB) - Adequate facility for FD -
Adequate Human Resources available for emergency services (RCSO contract,
appropriate staffing for FD)
3
Develop city codes and policies relevant to modern technology, use current
information and values of current residents. - aligns with vision of strong residential
neighborhoods, vital business community and a desirable city in which to live, work
Emily Rousseau
and play & multiple core values - Update our city codes through work identified by
consultant in 2024 - Implement a Pollinator Protector Policy as recommended in '22
by the PTRC - Consider review of landscaping ordinance - is this effective for
encouraging native plants, would a Do Not Exceed Turf Percentages clause be
valuable?
4
Emily Rousseau
Community development and integration of old and new - Incorporate standards for
RCC into existing city's standards
5
Tena Monson
Develop and construction TCAAP
1
Tena Monson
Align forward looking efforts to be more family friendly (parks and rec, programs,
spend, trails, etc) ensure foundation of what we do is supporting families
2
Tena Monson
Laythe foundation of sustainabilityfor all of our efforts. Integrate the clean energy
and sustainability into all of our processes
3
Tena Monson
Maintaining and enhancing our natural resources in the city (canopy etc). This could
be folded into #3 if we do it right.
4
Tena Monson
Create a meaningfulvision forthe development of our commercial zones
5
19
Pill
21
22
23
Improve the residential landscape of Arden Hills by removing provisions in the
Tom Fabel
Comprehensive Plan and the Zoning Code which prohibit or unduly restrict
population density.
1
Improve the residential landscape of Arden Hills by promoting an increased
Tom Fabel
availability of affordable housing and requiring a minimal percentage of
affordable housing in all residential development proposals.
2
Increase the frequency of communications with elected officials of
Tom Fabel
surrounding communities, including explorations of shared service
opportunities.
3
Modify any existing city policy, comprehensive plan requirement, or
Tom Fabel
zoning provision which stands in the way of or unduly impedes a
successful development of Rice Creek Commons.
4
Brenda Holden
Resident communication
5
AGENDA ITEM - 3G
'It
EN HILLS
MEMORANDUM
DATE: June 10, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Rice Creek Commons/TCAAP Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
For Council Consideration
Council will have the opportunity to comment on any TCAAP related items they so choose.
Background
N/A
Budget Impact
N/A
Attachment
N/A
Page 1 of 1
AGENDA ITEM - 3H
-t1 DEN HILLS
MEMORANDUM
DATE: June 10, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Agenda Planning
Budgeted Amount: Actual Amount
N/A N/A
Council Should Consider
Council should discuss its next worksession agenda.
Background
Funding Source:
N/A
Per Council's adopted policy on agenda setting, please find proposed agendas below for
upcoming meetings. Due dates have not been added to the below items, but will be as the process
evolves.
June 24th Worksession
• Planning Consultant Kickoff (time sensitive)
• Old Highway 10 Trail Design Discussion (time sensitive)
• Great River Greening Update (not time sensitive)
• RCC/TCAAP Discussion (not time sensitive)
• Agenda Planning (time sensitive)
July 8th Worksession
• Compensation Study Update (time sensitive — August 2024)
• Tobacco Moratorium (time sensitive — November 2024)
• Encroachment Discussion (not time sensitive)
• RCC/TCAAP Discussion (not time sensitive)
• Agenda Planning (time sensitive)
Page 1 of 2
Attached is the list of topics that have yet to be discussed by Council. Council may want to
discuss if any items need to be added to this list for future discussion or assign a future meeting
for some of these items. This would need to be done by a majority consensus of Council.
Below is a running list of things Staff brings forward to worksession annually, in recent years,
we have shifted away from bringing some items forward unless needed, such as, the Pavement
Management Update from Public Works. Note, these timelines may shift year to year. Most
items discussed at worksessions are one-off items that may require multiple meetings, but are
usually not reoccurring.
• January
o Legislative priorities
• February
o None
• March
o
Initial guidance on next year's Public Works projects
• April
o
None
• May
o
None
• June
o
Follow up on next year's Public Works projects
• July
o
Capital improvement planning
• August
o
Operating budgets
• September
o
Operating budget and levy discussion
• October
o
State of the City (if planned for early following year)
• November
o
City-wide budget and fee schedule
o
Follow up on next year's Public Works projects
• December
o
Committee and commission appointments
Budget Impact
N/A
Attachment
Attachment A: Council Priorities
Attachment B: Agenda Setting Policy
Page 2 of 2
Attachment A
Rank
Topic for Consideration
Notes
1
Committee/Commission Goal Setting
Admin
TBD
1
Short-term Rental Ordinance
CD/Admin
TBD
2
Rental Licensing Program
CD/Admin
TBD
3
Volunteer Recognition (to Personnel first)
Admin
TBD
3
Infill Development
CD
TBD
3
Speed Limit Old Snelling
PW
TBD
3
Trail Prioritization (Lake Jo versus Snelling Ave N)
PW/Fin
TBD
4
Council Salaries
Admin
TBD
4
Climate Action Plan
Admin
TBD
4
Committee/Commission Membership
Admin
TBD
4
Building Materials Update/Discussion
CD
TBD
4
EV Fleet Analysis
PW
TBD
5
Energy audit
Admin
TBD
5
Porta potties
PW
TBD
6
EDA Membership Discussion
CD/Admin
Future EDA meeting
7
Communi Survey
Admin
IT13D
7
Keeping of Ducks
CD/Admin
TBD
Added items:
Proclamation Policy
Garbage Collection (MV Presentation?)
Committee/Commission Liaison Role Policy
Code of Conduct
Attachment B
'It
EN HILLS
CITY OF ARDEN HILLS
Agenda Setting Policy
The purpose of this policy is to establish a method for agenda setting that allows for Council to
review and have control over its agendas and decide as a Council how it wants items for
consideration to be brought forward.
For regular worksession agendas:
• Prior to concluding each regularly scheduled worksession, the City Council shall review
its next regularly scheduled worksession agenda and direct Staff on any changes.
• Should an individual Councilmember want to raise an item for discussion at the next
meeting or in the future, they would do so during this review period. The item would
need at least one other Councilmember to agree to having the item considered for future
discussion, and then Council, by majority, would direct to have it placed on a future
agenda or not.
• Staff will have flexibility to add or remove items to the worksession as needed to
maintain operational efficacy.
For regular City Council meeting agendas:
• Agendas will be largely Staff driven based on approvals needed for normal operations.
• Items coming from the City Council shall first be discussed at a worksession and can
direct Staff at said worksession to bring items forward for formal approval if needed.
• In rare instances, if a Councilmember brings forward an item that needs approval prior to
going to a worksession, they may request the City Administrator add the item to the
agenda. The City Administrator shall have the discretion to determine if the issue should
be added or not, but Councilmembers will make every effort to having the item first
discussed at a worksession.
Special meetings and emergency meetings:
• Special meetings and emergency meetings may still be called at the discretion of the
Mayor or any two Councilmembers, and the members calling the meeting shall set the
agenda.