HomeMy WebLinkAbout06-10-24-RAPPROVAL OF AGENDA
TCAAP/Rice Creek Commons Update
Dave Perrault
PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to respectfully bring to the Council ’s attention any
items which are relevant to the City. In addressing the Council, you must first state
your name and address for the record. Comments shall be limited to three (3) minutes
or less. Written documents or other materials should be handed to the City Clerk for
distribution to the Council prior to or during the meeting. Council will generally not
respond at the same meeting where an issue is initially raised by a member of the
public but the Council may refer the issue to staff for further research and possible
report or action at a future Council meeting.
RESPONSE TO PUBLIC INQUIRIES
PUBLIC PRESENTATIONS
STAFF COMMENTS
Transportation Update
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Joua Yang, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Ordinance 2024 -004 Amending Chapter 2, Section 220,
Subsections 220.04 And 220.05 Of The Arden Hills City Code (Youth
Commissioners And Committee Members)
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Agreement For Legal Services With LeVander, Gillen & Miller
P.A.
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2024 -030 Appointing Katie Stromberg As Planning
Commission Alternate
Julie Hanson, Assistant to the City Administrator/City Clerk
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 1 –S.M. Hentges & Sons, Inc. –2024 PMP
Street And Utility Improvements Project
Lucas Miller, Assistant Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve 2024 Sanitary Sewer Root Treatment Contract
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Emily Rousseau
Tena Monson
Tom Fabel
Regular City Council
Agenda
June 10, 2024
7:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and
our long -standing tradition as a desirable City in which to live, work, and play.
Members of the public may attend a
meeting in -person at City Hall or they
may view the meeting remotely on the
City ’s website using the below link.
Meetings are also broadcast on Cable
Channel 16 for those that live in Arden
Hills.
https://cityofardenhills.org/320/Watch -
City -Meetings
This meeting will be streamed live on local Cable Channel 16 and available for playback on our
website.
CALL TO ORDER
1.
2.
3.
4.
5.
6.
6.A.
Documents:
7.
8.
8.A.
Documents:
8.B.
Documents:
8.C.
Documents:
8.D.
Documents:
8.E.
Documents:
8.F.
Documents:
9.
10.
11.
12.
13.
APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateDave PerraultPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not
respond at the same meeting where an issue is initially raised by a member of the
public but the Council may refer the issue to staff for further research and possible
report or action at a future Council meeting.
RESPONSE TO PUBLIC INQUIRIES
PUBLIC PRESENTATIONS
STAFF COMMENTS
Transportation Update
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
APPROVAL OF MINUTES
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
Motion To Approve Claims And Payroll
Joua Yang, Finance Director
Pang Silseth, Accounting Analyst
MEMO.PDF
Motion To Approve Ordinance 2024 -004 Amending Chapter 2, Section 220,
Subsections 220.04 And 220.05 Of The Arden Hills City Code (Youth
Commissioners And Committee Members)
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve Agreement For Legal Services With LeVander, Gillen & Miller
P.A.
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2024 -030 Appointing Katie Stromberg As Planning
Commission Alternate
Julie Hanson, Assistant to the City Administrator/City Clerk
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 1 –S.M. Hentges & Sons, Inc. –2024 PMP
Street And Utility Improvements Project
Lucas Miller, Assistant Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve 2024 Sanitary Sewer Root Treatment Contract
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda June 10, 2024 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.
4.
5.
6.
6.A.
Documents:
7.
8.
8.A.
Documents:
8.B.
Documents:
8.C.
Documents:
8.D.
Documents:
8.E.
Documents:
8.F.
Documents:
9.
10.
11.
12.
13.
APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateDave PerraultPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSSTAFF COMMENTSTransportation UpdateDavid Swearingen, Public Works Director/City EngineerMEMO.PDFAPPROVAL OF MINUTESCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollJoua Yang, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Ordinance 2024 -004 Amending Chapter 2, Section 220, Subsections 220.04 And 220.05 Of The Arden Hills City Code (Youth Commissioners And Committee Members)Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Agreement For Legal Services With LeVander, Gillen & Miller
P.A.
Dave Perrault, City Administrator
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Resolution 2024 -030 Appointing Katie Stromberg As Planning
Commission Alternate
Julie Hanson, Assistant to the City Administrator/City Clerk
MEMO.PDF
ATTACHMENT A.PDF
Motion To Approve Payment No. 1 –S.M. Hentges & Sons, Inc. –2024 PMP
Street And Utility Improvements Project
Lucas Miller, Assistant Public Works Director
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Motion To Approve 2024 Sanitary Sewer Root Treatment Contract
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
PUBLIC HEARINGS
NEW BUSINESS
UNFINISHED BUSINESS
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda June 10, 2024 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.6.6.A.Documents:7.8.8.A.Documents:8.B.Documents:8.C.
Documents:
8.D.
Documents:
8.E.
Documents:
8.F.
Documents:
9.
10.
11.
12.
13.
APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateDave PerraultPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSSTAFF COMMENTSTransportation UpdateDavid Swearingen, Public Works Director/City EngineerMEMO.PDFAPPROVAL OF MINUTESCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollJoua Yang, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve Ordinance 2024 -004 Amending Chapter 2, Section 220, Subsections 220.04 And 220.05 Of The Arden Hills City Code (Youth Commissioners And Committee Members)Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Agreement For Legal Services With LeVander, Gillen & Miller P.A.Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2024 -030 Appointing Katie Stromberg As Planning Commission AlternateJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 1 –S.M. Hentges & Sons, Inc. –2024 PMP Street And Utility Improvements ProjectLucas Miller, Assistant Public Works DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2024 Sanitary Sewer Root Treatment ContractDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSNEW BUSINESSUNFINISHED BUSINESSCOUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda June 10, 2024 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.6.6.A.Documents:7.8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F.Documents:9.10.11.12.13.
Page 1 of 1
STAFF COMMENTS – 6A
MEMORANDUM
DATE:
TO:
FROM:
June 10, 2024
Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
David Swearingen, Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
A verbal update will be provided at the City Council meeting.
CONSENT ITEM 8A
MEMORANDUM
DATE: June 10, 2024
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Joua Yang, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT: Claims and Payroll Listing
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motion to approve, table or deny the following:
Claims and Payroll Listing
All items need a simple majority for action unless otherwise noted.
Background
Payroll is processed biweekly and accounts payable is processed weekly.
Budget Impact
N/A
Attachments
2024 Payroll #12 $137,458.31
Total Payroll $137,458.31
Paid Claims - 05/18/2024-05/31/2024
(Check Nos. 52634-52657 and ACH Checks)$436,103.58
Total Accounts Payable $436,103.58
Total Claims $573,561.89
CITY OF ARDEN HILLS
PAYROLL # 12
CHECKS DATED: 06/07/24
Biweekly: 05/18/24 - 05/31/24
EMPLOYEE DEDUCTIONS AMT.Payment Method
FIT 8,621.95 EFT
FICA Oasdi 5,629.12 EFT
FICA Medicare 1,316.47 EFT
SIT 3,730.07 EFT
TOTAL TAXES 19,297.61
Health Premium 2,223.00 A/P Check*
Dental Premium 186.69 A/P Check*
FSA Health Care Reimb. 133.33 A/P Check*
FSA Dependent Care Reimb. 208.33 A/P Check*
TOTAL FLEXIBLE SPENDING 2,751.35
HSA Health Saving 1,172.03 EFT
TOTAL HEALTH SAVINGS 1,172.03
PERA 5,482.79 EFT
ICMA 1,484.57 EFT
Central Pension Fund-Union 1,536.00 A/P Check*
MN State Retirement System 1,700.00 EFT
TOTAL RETIREMENT 10,203.36
AFLAC 22.76 EFT
Life/Addl/Dep Life 44.29 A/P Check*
Life/Addl non-tax 13.30 A/P Check*
LTD/STD Insurance 1,413.78 A/P Check*
PERA Life Insurance 40.00 A/P Check*
IUOE 49 Dues (Union) 140.00 A/P Check*
TOTAL VOLUNTARY 1,674.13
Total Employee Deductions 35,098.48
Net Payroll 0.00
Direct Deposit 59,653.33 EFT
Gross Payroll Tie-Out 94,751.81
Plus City Paid Benefit 42,706.50
TOTAL PAYROLL COST 137,458.31
FICA TIE-OUT
Gross Payroll 94,751.81
Less Total FSA 2,751.35
Less Total H.SA 1,172.03
Less Voluntary Ins 36.06
Net P/R Subject to FICA 90,792.37
FICA Oasdi @ 6.20% 5,629.12
FICA Medicare @ 1.45% 1,316.47
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
27,620.55
1,250.00
1,250.00
460.86
6,326.30
6,787.16
103.20
103.20
CITY BENEFIT
5,629.12
1,316.47
6,945.59
26,830.65
789.90
Accounts Payable
User:
Printed:
pang.silseth
6/6/2024 10:32 AM
Checks by Date - Detail by Check Date
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
0230 MTI DISTRIBUTING INC 05/24/2024ACH
1426677-00 Valve Heater #85457 104.62
104.62Total for this ACH Check for Vendor 0230:
0243 METROPOLITAN COUNCIL-WASTE WATER05/24/2024ACH
0001172514 June Wastewater 75,140.22
75,140.22Total for this ACH Check for Vendor 0243:
0382 MISSIONSQUARE #106944 05/24/2024ACH
PR 24-11 PR Batch 00200.05.2024 ICMA Employee Percent 401PR Batch 00200.05.2024 ICMA Employee Percent 401 399.41
PR 24-11 PR Batch 00200.05.2024 ICMA Employer Percent 401PR Batch 00200.05.2024 ICMA Employer Percent 401 460.86
860.27Total for this ACH Check for Vendor 0382:
0387 MISSIONSQUARE #302482 05/24/2024ACH
PR 24-11 PR Batch 00200.05.2024 ICMA Employee PercentPR Batch 00200.05.2024 ICMA Employee Percent 246.86
PR 24-11 PR Batch 00200.05.2024 ICMA Employee DeductionPR Batch 00200.05.2024 ICMA Employee Deduction 850.00
1,096.86Total for this ACH Check for Vendor 0387:
0750 VERIZON WIRELESS 05/24/2024ACH
9963836526 Service 5/11-6/10 1,052.73
1,052.73Total for this ACH Check for Vendor 0750:
10363 MINUTE MAKER SECRETARIAL 05/24/2024ACH
M1875 PC Meeting Minutes 5/8 167.00
M1875 CC Meeting Minutes 5/13 551.25
718.25Total for this ACH Check for Vendor 10363:
10365 JENNIFER SHULL 05/24/2024ACH
052024 Mileage Reimbursement: Munici-Pals 10.85
10.85Total for this ACH Check for Vendor 10365:
10487 LUCAS MILLER 05/24/2024ACH
052024 Mileage Reimbursement-APWA Conference 209.04
209.04Total for this ACH Check for Vendor 10487:
1223 ADAM'S PEST CONTROL - MAIN 05/24/2024ACH
3912937 May Pest Control 85.83
85.83Total for this ACH Check for Vendor 1223:
1252 CAMPBELL KNUTSON - ATTORNEYS AT LAW05/24/2024ACH
3231G-0424 April Legal 432.00
3231G-0424 April Legal 1,484.50
3231G-0424 April Legal PC 23-024 #730 49.25
Page 1AP Checks by Date - Detail by Check Date (6/6/2024 10:32 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
3231G-0424 April Legal PC 24-004 #743 49.25
3231G-0424 April Legal 3,907.42
5,922.42Total for this ACH Check for Vendor 1252:
2490 CORE & MAIN LP 05/24/2024ACH
U856064 Watermain Parts 8,888.68
8,888.68Total for this ACH Check for Vendor 2490:
5587 CES IMAGING INC 05/24/2024ACH
INV162553 May Rental 60.00
60.00Total for this ACH Check for Vendor 5587:
6555 TKDA INC 05/24/2024ACH
002024002001 2024 CIPP Lining 3/31-4/27 217.07
217.07Total for this ACH Check for Vendor 6555:
8032 PACE ANALYTICAL FIELD SVC INC 05/24/2024ACH
24121476 May Drinking Water Survey 1,165.50
1,165.50Total for this ACH Check for Vendor 8032:
1033 COMCAST 05/24/202452634
44271.0624 Service 5/21-6/20 6.51
6.51Total for Check Number 52634:
AR-DREA DREAMSCAPES LANDSCAPING & DESIGN05/24/202452635
GE 2023-00898 Escrow Refund GE 2023-00898; 1535 Edgewater #720 1,500.00
1,500.00Total for Check Number 52635:
0717 EAGAN PARKS AND RECREATION-CB GROUP05/24/202452636
65929 Friday Field Trip: Cascade Bay 7/26/24 250.00
250.00Total for Check Number 52636:
0841 EHLERS & ASSOCIATES INC.05/24/202452637
97462 TCAAP Services-April 3,720.00
3,720.00Total for Check Number 52637:
10539 FANFARE PROMOTIONS, INC 05/24/202452638
00011767 Pens 373.83
373.83Total for Check Number 52638:
1193 FURTHER INC 05/24/202452639
16910034 Participation Fees-May 64.10
64.10Total for Check Number 52639:
0477 GATHERING PLACE LUTHERAN MINISTRIES05/24/202452640
1 Snowplowing 2023-2024 1,500.00
1,500.00Total for Check Number 52640:
0495 LAKE JOHANNA FIRE DEPARTMENT INC05/24/202452641
916 Reimb: 2024 Ladder Truck-Rosenbauer Chassis 121,393.42
919 Reimb: 2024 Ladder Truck-Rosenbauer Aerial 137,226.82
Page 2AP Checks by Date - Detail by Check Date (6/6/2024 10:32 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
258,620.24Total for Check Number 52641:
0778 MCFOA 05/24/202452642
052024 Region IV Meeting 6/11/24 25.00
25.00Total for Check Number 52642:
0155 OFFICE OF MN IT SERVICES 05/24/202452643
W24040580 April Phones 750.62
750.62Total for Check Number 52643:
10566 PULSE ELECTRONIC INC 05/24/202452644
7760 Cord Drops 1,260.43
1,260.43Total for Check Number 52644:
6748 RELIANCE STANDARD 05/24/202452645
GL154938.0624 June Insurance 1,632.15
1,632.15Total for Check Number 52645:
10354 ST. PAUL PIONEER PRESS 05/24/202452646
0424572589 PC 24-008 #747 45.24
0424572589 2024 SWPPP 29.64
0424572589 2024 PMP 84.24
0424572589 PC 24-007 #742 46.28
0424572589 CH 13 TRC/Mobile Foods 121.16
326.56Total for Check Number 52646:
10495 TENET 05/24/202452647
790946 Supplies 47.15
47.15Total for Check Number 52647:
5493 JOLENE TRAUBA 05/24/202452648
051324 Settlement 24,294.22
24,294.22Total for Check Number 52648:
10567 URBAN AIR 05/24/202452649
052024 Friday Trip Deposit for 8/20/2024 104.99
104.99Total for Check Number 52649:
390,008.14Total for 5/24/2024:
0022 THOMAS MIKACEVICH 05/31/2024ACH
053024 Reimbursement: Clothing Allowance 241.36
241.36Total for this ACH Check for Vendor 0022:
0230 MTI DISTRIBUTING INC 05/31/2024ACH
1430084-00 Z Turn Tire #85457 165.10
165.10Total for this ACH Check for Vendor 0230:
0638 BRO-TEX CO INC 05/31/2024ACH
568769 Shop Towels 520.40
Page 3AP Checks by Date - Detail by Check Date (6/6/2024 10:32 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
520.40Total for this ACH Check for Vendor 0638:
0706 CERTIFIED LABORATORIES 05/31/2024ACH
8686469 Gloves 238.60
238.60Total for this ACH Check for Vendor 0706:
2851 MC TOOL & SAFETY SALES INC 05/31/2024ACH
019618 Winter Gloves 255.36
255.36Total for this ACH Check for Vendor 2851:
5180 THE TESSMAN COMPANY LLC 05/31/2024ACH
S394838-IN Herbicides 1,281.68
1,281.68Total for this ACH Check for Vendor 5180:
7025 ON SITE COMPANIES -OSSTC INC 05/31/2024ACH
0001718644 Restrooms 5/22-6/7 92.28
92.28Total for this ACH Check for Vendor 7025:
ALPI ALLEGRA PRINT & IMAGING INC 05/31/2024ACH
05302024 June Newsletter Postage 1,000.00
1,000.00Total for this ACH Check for Vendor ALPI:
ACH001 US BANK 05/31/2024ACH
ARVIM52024 THE HOME DEPOT #2828 - Plywood 47.58
CHRIM52024 MENARDS BLAINE MN - Wood 96.18
CHRIM52024 THE HOME DEPOT #2828 -Soccer Goal Velcro 27.96
CHRIM52024 MENARDS BLAINE MN - Painting Supplies 92.92
FRIDJ52024 CROSSIAN* TEXWIX.COM-Clothing 100.65
FRIDJ52024 AMZN MKTP US*9L8QP9CF3-Flags 63.45
FRIDJ52024 AMZN MKTP US*0M7WR3TP3-Supplies 21.78
HANSJ52024 HIGHTAIL PRO PLAN- Subscription 96.00
HANSJ52024 JIMMY JOHNS - 1532 - CC Worksession 134.20
HANSJ52024 DAVANNIS #10 ARDEN HILL -CC Worksession 125.35
JAGOJ52024 DEPT of Labor & Industry-License Renewal 85.00
JOHNM52024 BCS*MOUNDS VIEW PUBLIC SC-Dance 100.00
JOHNM52024 TARGET 00006197-Supplies 21.17
JOHNM52024 WWW.PEACHJAR.COM-Touch A Truck 100.00
JOHNM52024 TARGET 00006197-Supplies 32.45
MIKAT52024 FLEET FARM 3100-Supplies 89.64
MIKAT52024 APPLE.COM/BILL-Icloud 0.99
MIKAT52024 MENARDS 3385-Supplies 46.85
MIKAT52024 MENARDS BLAINE MN-Wood 74.09
PERRD52024 DONUT HUT INC-Open House 39.95
PERRD52024 WILLSCOT MOBILE MINI-Hazelnut WH 73.64
PERRD52024 CARIBOU COFFEE CO #124-Open House 21.45
SWEAD52024 GRAND VIEW LODGE-Conference 26.12
SWEAD52024 GRAND VIEW LODGE-Conference 26.12
1,543.54Total for this ACH Check for Vendor ACH001:
ACH002 AFLAC 05/31/2024ACH
990214 Insurance Premiums-May 2024 45.52
45.52Total for this ACH Check for Vendor ACH002:
ACH004 FURTHER 05/31/2024ACH
Page 4AP Checks by Date - Detail by Check Date (6/6/2024 10:32 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
40988990 Health Care FSA 95.17
95.17Total for this ACH Check for Vendor ACH004:
ACH005 MINNESOTA REVENUE-SALES & USE TAX05/31/2024ACH
51724 April Sales/Use Tax -0.14
51724 April Sales/Use Tax 11,664.14
51724 April Sales/Use Tax -0.29
51724 April Sales/Use Tax 63.29
11,727.00Total for this ACH Check for Vendor ACH005:
0131 BEISSWENGERS DO IT BEST 05/31/202452650
865006 Mud Mixer 22.49
22.49Total for Check Number 52650:
0849 FRA-DOR INC 05/31/202452651
2405009 Black Dirt Purchase 5/3 88.00
88.00Total for Check Number 52651:
AR-HABE CAROLYN HABERMAN 05/31/202452652
PC 23-008 Escrow Refund PC 23-008; 1475 Dawn Circle 850.48
850.48Total for Check Number 52652:
0390 INT'L UNION OPERATING ENGINEERS-UNION DUES05/31/202452653
1200.0524 May Dues 280.00
280.00Total for Check Number 52653:
10362 MARCO TECHNOLOGIES LLC 05/31/202452654
INV12545014 Service 05/25-6/24 77.18
INV12545014 Service 05/25-6/24 13.62
90.80Total for Check Number 52654:
0811 RAMSEY COUNTY 05/31/202452655
FLEET-000904 Equipment Repair-March 7,350.41
FLEET-000904 Equipment Repair Parts-March 9,337.54
FLEET-000906 Equipment Repair Parts-April 1,279.66
FLEET-000906 Equipment Repair-April 1,786.90
FLEET-000909 Fuel Purchase-April 2,381.62
PUBW-021094 Road Salt Q1 2024 4,097.05
26,233.18Total for Check Number 52655:
10562 SIGN SOLUTIONS 05/31/202452656
410344 Ground Mount and Bolt 431.27
431.27Total for Check Number 52656:
3099 TRI STATE BOBCAT INC-LITTLE CANADA05/31/202452657
A35094 Spindle #85428 181.31
A35175 Parts #85428 552.91
A35278 Parts #85428 38.64
A35463 Parts #85428 120.35
893.21Total for Check Number 52657:
Page 5AP Checks by Date - Detail by Check Date (6/6/2024 10:32 AM)
Check No Check DateVendor NameVendor No Check Amount
Invoice No ReferenceDescription
46,095.44Total for 5/31/2024:
Report Total (50 checks): 436,103.58
Page 6AP Checks by Date - Detail by Check Date (6/6/2024 10:32 AM)
Page 1 of 1
CONSENT ITEM – 8B
MEMORANDUM
DATE: June 10, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Ordinance 2024-004 Amending Committee/Commission Composition Language
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table, or deny the following:
• Ordinance 2024-004 Amending language regarding composition of Committees/Commissions
as it relates to youth and youth eligible members.
• Summary Ordinance 2024-004
Summary ordinance requires at least a 4/5’s vote for approval
Background
In 2023, the City Council amended the City Code to allow for youth positions on the Economic
Development Commission (EDC) and the Parks, Trails and Recreation Committee (PTRC).
Following discussion at subsequent worksessions, the City Council directed Staff to work with the
City Attorney to draft language that would allow the EDC and PTRC to have up to two members
that would meet the definition of a “youth” member including the official youth representative. In
other words, neither committee/commission could have more than two members that could meet
the definition of a youth representative including the official youth representative. The attached
have been prepared and reviewed by the City Attorney for Council consideration.
Budget Impact
N/A
Attachments
Attachment A: Ordinance 2024-004
Attachment B: Summary Ordinance 2024-004
Page 1 of 2
ORDINANCE NO. 2024-004
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION,
SECTION 220, BOARDS, COMMITTEES AND COMMISSIONS,
SUBSECTIONS 220.04 AND 220.05 OF THE ARDEN HILLS CITY CODE,
REGARDING COMPOSITION OF THE ECONOMIC DEVELOPMENT
COMMISSION, AND COMPOSITION OF THE PARKS, TRAILS, AND
RECREATION COMMITTEE
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. Chapter 2, Administration, Section 220 – Boards, Committees and
Commissions, Subsection 220.04 – Economic Development Commission, Subdivision 2 –
Composition, is hereby amended by adding the underlined language and deleting the [stricken]
language as follows:
220.04 Economic Development Commission.
* * *
Subd. 2 Composition. The Economic Development Commission shall consist of nine (9)
members appointed by the City Council. The membership [may be] is open to any resident or
non-resident affiliated with an Arden Hills business who is interested in the business climate
and economic development direction of the City. There shall be at least four (4) Arden Hills
residents represented on the Commission. One additional member may be appointed by the
City Council as a Youth Commissioner [may be appointed by the City Council]. The Youth
Commissioner will have the same voting rights as other members of the commission. The
Youth Commissioner’s term will last for one year from September 1st through August 31st.
The Youth Commissioner must [meet] be a Sophomore, Junior or Senior enrolled in a high-
school or PSEO program; and be enrolled in a school district that serves Arden Hills or a
resident of Arden Hills attending a school outside of the City’s typical school districts. At no
time shall there be more than two (2) members who meet the criteria of Youth Commissioner
serving on the commission. [(Revised 7/10/2023)]
* * *
SECTION 2. Chapter 2, Administration, Section 220 – Boards, Committees and
Commissions, Subsection 220.05 – Parks, Trails and Recreation Committee, Subdivision 2 –
Composition, is hereby amended by adding the underlined language and deleting the [stricken]
language as follows:
Attachment A
Page 2 of 2
220.05 Parks, Trails and Recreation Committee.
* * *
Subd. 2 Composition. The Parks, Trails and Recreation Committee shall consist of up to
twelve (12) members appointed by the City Council. The membership [may be] is open to
any resident, or non-resident affiliated with an Arden Hills business, non-profit, or
community organization that is interested in the City's Parks, Trails and Recreation Programs.
At all times, a majority of the Committee membership shall be current residents of Arden
Hills. Geographical balance may be used as criteria for selecting new members. One
additional member may be appointed by the City Council as a Youth [Commissioner]
Committee Member [may be appointed by the City Council]. The Youth Committee Member
will have the same voting rights as other members of the committee. The Youth Committee
Member’s term will last for one year from September 1st through August 31st. The Youth
Committee Member must [meet] be a Sophomore, Junior or Senior enrolled in a high-school
or PSEO program; and be enrolled in a school district that serves Arden Hills or a resident of
Arden Hills attending a school outside of the City’s typical school districts. At no time shall
there be more than two (2) members who meet the criteria of Youth Committee Member
serving on the Committee. [(Revised 7/10/2023)]
* * *
SECTION 3. This Ordinance shall become effective immediately upon its passage
and publication according to law. A Summary of this Ordinance will be published in
accordance with state statute.
PASSED and ADOPTED this 10th day of June, 2024, by the City Council of the City
of Arden Hills, Minnesota.
CITY OF ARDEN HILLS
By _______________________________
David Grant, Mayor
ATTEST:
_____________________________
Julie Hanson, City Clerk
Published in the Pioneer Press on June 13th, 2024
To view the final document, access adopted Ordinances via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage
SUMMARY ORDINANCE NO. 2024-004
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION,
SECTION 220, BOARDS, COMMITTEES AND COMMISSIONS,
SUBSECTIONS 220.04 AND 220.05 OF THE ARDEN HILLS CITY CODE
REGARDING COMPOSITION OF THE ECONOMIC DEVELOPMENT
COMMISSION, AND THE PARKS, TRAILS, AND RECREATION COMMITTEE
NOTICE IS HEREBY GIVEN that, on June 10, 2024, Ordinance No. 2024-004 was
adopted by the City Council of the City of Arden Hills, Minnesota.
NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No.
2024-004, the following summary of the ordinance has been prepared for publication.
NOTICE IS FURTHER GIVEN that the ordinance adopted by the City Council amends
or adds the following:
• Subsection 220.04, Subd. 2, is amended to establish a maximum of two (2) members
who meet the criteria of Youth Commissioner, and to make grammar corrections.
• Subsection 220.05, Subd. 2, is amended to establish a maximum of two (2) members
who meet the criteria of Youth Committee Member, and to make grammar
corrections.
A printed copy of the whole ordinance is available for inspection by any person during the
City’s regular office hours at the City of Arden Hills, 1245 West Highway 96, Arden Hills, MN
55112. The Ordinance is also available on the City’s website at http://www.cityofardenhills.com.
APPROVED for publication by the City Council of the City of Arden Hills, Minnesota,
this 10th day of June, 2024.
CITY OF ARDEN HILLS
By __________________________________
David Grant, Mayor
ATTEST:
_________________________________
Julie Hanson, City Clerk
Attachment B
Page 1 of 1
CONSENT ITEM – 8C
MEMORANDUM
DATE: June 10, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Agreement for Legal Services with LeVander Gillen & Miller
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table, or deny the following:
• Agreement for Legal Services with LeVander Gillen and Miller.
Background
Due to unforeseen circumstances, Campbell Knutson, the current City Attorney, informed the
City it could not continue to provide city attorney services on a longer-term basis. As a result, the
City issued a request for proposals (RFP) for legal services. The City received three proposals,
both Staff and Council interviewed the three firms and selected LeVander Gillen and Miller
(LGM) to move on for Council approval. For day-to-day legal matters Greta Bjerkness will be
the lead for the City and Korine Land will be the lead on Rice Creek Commons. The contract
will be effective July 1st, Campbell Knutson will finish out the month of June.
Budget Impact
The fees proposed by LGM are in line with what was set for Campbell Knutson, the budget
should not be adversely affected by switching firms.
Attachment
Attachment A: Agreement with LGM for Legal Services
CITY OF ARDEN HILLS
LEGAL SERVICES AGREEMENT
This Legal Services Agreement (“Agreement”) made this day of , 2024,
by and between the City of Arden Hills (“City”), a Minnesota municipal corporation, and
LeVander, Gillen & Miller, P.A. (“LeVander”), a Minnesota professional association.
RECITALS
A. The City has selected LeVander to serve as the law firm to provide civil legal
representation for civil legal matters.
B. The City and LeVander desire to memorialize their understanding in this Agreement
regarding the scope of work and fee arrangements for the civil legal representation.
I. DEFINITIONS
A. “General Matters” means to:
1. Provide routine legal advice, consultation and opinions to the City Council and City
Administrator.
2. Attend regular City Council meetings, and City Council work sessions and
Planning Commission meetings as requested.
3. Prepare ordinances.
4. Provide general civil legal work.
5. Monitor relevant pending and current State/Federal legislation and case law and
provide direction to City if needed.
B. “Special Matters” means all other matters not included in General Matters above, such
as but not limited to:
1. Represent the City in public improvement projects, including pre-condemnation
acquisition of rights of way, eminent domain proceedings, or voluntary easements
or fee title acquisitions or other real property sale and title clearance matters.
2. Represent the City in administrative proceedings.
3. Represent the City in employment law, telecommunications and public utilities
matters.
4. Represent the City for projects that involve a developer or other party, such as a
planning or zoning land use applicant who specifically needs or requests the City’s
legal services and the City’s interest is served in providing those legal services,
including but not limited to development agreements, project analysis, and
planning applications. These projects typically involve an escrow that is provided
by the developer or applicant prior to the initiation of work and the costs of legal
services are recovered from the escrow.
Attachment A
2
5. Represent the City in civil litigation, including, but not limited to assessment
appeals, condemnation, defense against claims made by 3rd parties when there is
no insurance coverage, or initiation of claims made by the City.
II. TERM
This Agreement shall be indefinite. Either party may terminate this Agreement upon sixty
(60) days written notice to the other.
III. SERVICES PROVIDED
LeVander shall provide civil legal representation on behalf of the City during the term of
this Agreement. Greta Bjerkness will be the principal responsible attorney for all matters
except for Rice Creek Commons related matters which will be handled by Korine Land.
Any of the shareholders, associates, legal assistants or staff will also be available.
IV. FILES AND RECORDS
A. File Maintenance. LeVander will keep complete files and records for all matters
handled for the City for a minimum of seven years. Paper files and records may be
scanned and stored electronically. An updated index of such files will be provided to
the City upon request. Files no longer needed for current matters may be commercially
archived, and any cost of said archiving shall be a charge, which may be billed in
addition to the fees set forth in Section V. If the City desires any or all of its files,
LeVander shall incur the copy cost on any file copies that LeVander desires to copy
and retain.
Pursuant to Minn. Stat. §16C.05, subd. 5, LeVander agrees that the books, records,
documents, and accounting procedures and practices of the LeVander, that are relevant
to the contract or transaction, are subject to examination by the City and either the
legislative auditor or the state auditor, as appropriate, for a minimum of six years.
LeVander shall maintain such records for a minimum of six years after final payment.
B. Data Practices Act. Pursuant to the provisions of Minn. Stat. § 13.05 subd. 11, all data
created, collected, received, stored, used, maintained, or disseminated by LeVander in
performing legal services on behalf of the City is subject to the requirements of Minn.
Stat. Ch. 13, and LeVander shall comply with the requirements of Minn. Stat. Ch. 13
as if it were a government entity. All data supplied to LeVander shall be administered
consistent with the provisions of Minn. Stat. Ch. 13 and data on individuals shall be
maintained according to the statutory provisions applicable to the data.
C. File Destruction. LeVander may destroy files and records pertaining to a concluded
matter seven years after the conclusion of the matter, except as follows: (1) If the City
has instructed that said files or records be transmitted to the custody of the City,
LeVander will so transmit them; and (2) LeVander will preserve or transmit to the City
3
any original instruments that are still in effect (e.g., deeds, mortgages, easements, notes,
etc.).
V. FEES, CHARGES AND BILLING
LeVander will bill the City monthly for the following services at the following rates:
2024 2025 2026
Hourly Rate for Attorneys (General Matters) $170 $170 $175
Hourly Rate for Legal Asst. (General Matters) $130 $130 $135
Hourly Rate for Attorneys (Special Matters) $235 $235 $240
Hourly Rate for Legal Asst. (Special Matters) $160 $160 $165
Itemized Fees:
• Photocopying $.20/page black/white
$.49/page color
Actual Cost; not to exceed $300/month
Actual Cost
Applicable IRS approve rate
(Mileage will not be charged to and from City Hall)
• Westlaw Legal Research
• Recording fees, filing fees, out of pocket
expenses
• Mileage Reimbursement
Staff time spent filing, copying, and performing other secretarial duties is not billed. All time is billed
in minimum increments of one-tenth (0.1) of an hour. The Firm provides detailed monthly bills.
VI. MISCELLANEOUS
A. This Agreement shall be governed by and construed in accordance with the laws of the
State of Minnesota.
B. This Agreement shall not be assignable.
[remainder of page intentionally blank]
4
LEVANDER, GILLEN & MILLER, P.A.
By:
Greta Bjerkness
Shareholder
By:
Kori Land
Shareholder
5
CITY OF ARDEN HILLS
By:
David Grant
Mayor
By:
Julie Hanson
City Clerk
Page 1 of 1
CONSENT ITEM – 8D
MEMORANDUM
DATE: June 10, 2024
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Resolution Appointing Alternate Planning Commissioner
Budgeted Amount: Actual Amount: Funding Source:
$ $ $
Council Should Consider
• Resolution 2024-030 Appointing Katie Stromberg as an Alternate to the Planning
Commission
Background/Discussion
The Planning Commission has an opening for an Alternate Commissioner. It is the
recommendation of Council Liaison Rousseau and the Chair of the Planning Commission that
Ms. Stromberg be appointed to the Alternate position. This appointment will be for a term
ending December 31, 2026.
Following this appointment, one Alternate seat remains open. The City will continue to advertise
for this vacant spot.
Attachment
A: Resolution 2024-030
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2024-030
A RESOLUTION APPOINTING KATIE STROMBERG
AS AN ALTERNATE MEMBER TO THE PLANNING COMMISSION
WHEREAS, the City Council appoints residents to serve in an advisory capacity to the
City Council regarding planning and zoning issues; and
WHEREAS, the Planning Commission has an opening for an Alternate seat with a term
ending December 31, 2026.
THEREFORE, BE IT RESOLVED that the Arden Hills City Council appoints Katie
Stromberg to serve as an alternate member on the Planning Commission for a term expiring
December 31, 2026.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th
DAY OF JUNE 2024.
_________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Julie Hanson, City Clerk
Attachment A
Page 1 of 3
DATE: June 10, 2024
TO: Honorable Mayor and City Councilmembers
David Perrault, City Administrator
FROM: Lucas J. Miller - Assistant Public Works Director
SUBJECT: 2024 PMP Street & Utility Improvement Project – Payment No. 1
Budgeted Amount: Actual Amount: Funding Source:
$3,001,100
$2,842,791.05
PIR, Special Assessments,
Utility Funds, RCWD Stormwater
Grant, Ramsey County
Council Should Consider
Motions to approve, table, or deny the following:
• Payment No. 1 for the 2024 PMP Street and Utility Improvements Contract to S.M.
Hentges & Sons, Inc. in the amount of $514,650.20.
Background/Discussion
On February 12, 2024, the City Council approved plans & specifications and ordered
advertisement for bids for the 2024 PMP Street & Utility Improvement Project. The proposed
improvements include bituminous paving, storm water improvements, watermain improvements
on James Avenue, concrete curb and gutter repair, and appurtenant work on the following streets:
Streets proposed for Full-Depth Reclamation:
• Keithson Drive from County State Aid Highway (CSAH) 96 West to 800 feet south of CSAH
96 West
• Royal Hills Drive from Snelling Avenue North to Arden View Drive
• Colleen Avenue from McClung Drive to Hamline Avenue North
• Norma Avenue from Dawn Circle to Briarknoll Drive
• Norma Avenue from Briarknoll Drive to Colleen Avenue
• James Avenue from Indian Oaks Trail to Colleen Avenue
CONSENT ITEM – 8E
MEMORANDUM
Page 2 of 3
Full-Depth Reclamation consists of grinding the existing pavement, shaping the generated
aggregate material to raise the center crown to improve pavement drainage and repaving the
roadway with 4-inches of bituminous pavement.
Streets proposed for Mill & Overlay:
• Briarknoll Circle
• Briarknoll Drive from Snelling Avenue North to Norma Avenue
• Royal Lane from Norma Avenue to Floral Drive West
• McClung Drive from Snelling Avenue North to Colleen Avenue
• Colleen Circle
• Arden Vista Court
Mill & Overlay consists of grinding and removing the top 2-inches of existing pavement and
repaving the roadway with 2-inches of bituminous pavement.
Pursuant of Resolution 2024-008, bids were opened on March 6, 2024. On April 8, 2024, City
Council approved Resolution 2024-022 Awarding the 2024 PMP Street and Utility
Improvements Contract to S.M. Hentges & Sons, Inc. in the amount of $2,238,418.15.
The project is approximately 25% complete. Items completed to this point include James Ave
work (except the paving and restoration of green space), a majority of spot curb replacement and
storm sewer retrofits. Five percent is being withheld from the work completed in accordance
with the contract documents. Payment No. 1 is in the amount of $514,650.20. Staff recommends
that Council approve Payment No. 1.
Budget Impact
A summary of the project costs and funding sources to date is provided below:
Total As-Bid Expenses
Construction: $ 2,238,418.15
Engineering Feasibility & Design: $ 213,457.00
Construction Mgmt: $ 128.299.00
Gen Admin & Legal: $ 8,775.08
Material Testing: $ 30,000.00
Const. Contingency: $ 223,841.82
Total Project Cost: $ 2,842,791.05
Proposed project funding sources are a combination of the City’s Permanent Improvement
Revolving (PIR) fund, utility funds, special assessments, the Rice Creek Watershed District
Stormwater Grant and Ramsey County for street and utility improvements summarized in the
following table:
Total Estimated Funding
PIR Fund: $ 1,010,113
Special Assessments: $ 718,176
Water Utility: $ 260,304
Sanitary Sewer Utility: $ 177,548
Surface Water Utility: $ 581,233
RCWD Stormwater Grant: $ 70,000
Ramsey County (Surface Water): $ 25,417
TOTAL FUNDING: $ 2,842,791
Page 3 of 3
Attachments
Attachment A: Recommendation Letter from Bolton and Menk, Inc.
Attachment B - Pay Request No. 1
H:\ARDH\0T1130168\7_Construction\D_Pay Applications\Payment 1\20240531 Pay Application No 1 Recommendation.docx
May 31, 2024
Mr. Lucas Miller
City of Arden Hills
1245 W Highway 96
Arden Hills, MN 55112
Re: Pay Application No. 1
2024 PMP Street & Utility Improvements
City of Arden Hills, Minnesota
BMI Project No. 0T1.130168
Dear Mr. Miller:
We are recommending approval of the enclosed Pay Application No. 1 and payment to S. M. Hentges &
Sons, Inc.
Please request approval from the Mayor and Council at the June 11, 2024 Council Meeting. If approved,
please sign the Pay Application, and return a copy of each to me. I will then forward the signed copies to
S. M. Hentges & Sons, Inc. for their records.
Please call if you have any questions regarding this recommendation or the enclosed pay application.
Sincerely,
Bolton & Menk, Inc.
Ryan Peterson, P.E.
Senior Project Engineer
Enclosures
Attachment A
From
1.
2.
3.
4.
5.
a. X
b. X
c.
6.
7.
8.
9.
Name:Name:
Date:
By:
Title:
514,650.20$
Date:
Signature:Date:
Contractor's Certification
Contractor:
1,696,681.10$
By:
Title:
27,086.85$
-$
514,650.20$
27,086.85$
$ 541,737.05
$ -
Approved by Owner
The undersigned Contractor certifies, to the best of its knowledge, the following:
(1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on
account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications
for Payment;
(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application
for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except
such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or
encumbrances); and
(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective.
Recommended by Engineer
Name:Title:
Work Completed
Stored Materials
Total Retainage (Line 5.a + Line 5.b)
Amount eligible to date (Line 4 - Line 5.c)
Less previous payments
Amount due this application
5%
Contractor's Application for Payment
Application No.:1
City of Arden Hills
S.M. Hentges & Sons, Inc.
Bolton & Menk, Inc.
2024 PMP Street & Utility Improvements
Owner's Project No.:
Engineer's Project No.:
Agency's Project No.:
Application Period:
Contract:
Owner:
4/29/2024
Contractor:
Engineer:
Project:
PW-24-0100
0T1.130168
2024 PMP Street & Utility Improvements
to
Original Contract Price
Total Work completed and materials stored to date
(Sum of Column G Lump Sum Total and Column J Unit Price Total)
Balance to finish, including retainage (Line 3 - Line 4)
5/31/2024
Application Date:5/31/2024
2,238,418.15$
-$
541,737.05$
2,238,418.15$
Retainage
Current Contract Price (Line 1 + Line 2)
Net change by Change Orders
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.
SM Hentges & Sons, Inc.
6/4/2024
Patrick McMichael Project Manager
Ryan Peterson
Senior Project Manager
06/04/2024
Attachment B
Contractor's Application for Payment
Owner's Project No.:
Engineer's Project No.:
Agency's Project No.:
1 From START to 05/31/24
A C D E F F1 F2 G H I J K L
Item Quantity Units
Unit Price
($)
Value of Bid Item
(C X E)
($)
Quantity Previous
Estimate
Value Previous
Estimate
Estimated
Quantity
Incorporated in
the Work
Value of Work
Completed to Date
(E X G)
($)
1 1.00 LUMP SUM 116,000.00 116,000.00 - 0.75 87,000.00 87,000.00 75% 29,000.00
2 26.00 EACH 650.00 16,900.00 - 22.00 14,300.00 14,300.00 85% 2,600.00
3 26.00 EACH 320.00 8,320.00 - 22.00 7,040.00 7,040.00 85% 1,280.00
4 0.07 ACRE 21,000.00 1,470.00 - 0.07 1,470.00 1,470.00 100% -
5 0.07 ACRE 21,000.00 1,470.00 - 0.07 1,470.00 1,470.00 100% -
6 80.00 EACH 140.00 11,200.00 - 20.00 2,800.00 2,800.00 25% 8,400.00
7 4.00 EACH 495.00 1,980.00 - 4.00 1,980.00 1,980.00 100% -
8 5.00 EACH 250.00 1,250.00 - - - - 1,250.00
9 1.00 EACH 800.00 800.00 - 1.00 800.00 800.00 100% -
10 17.00 EACH 230.00 3,910.00 - 7.00 1,610.00 1,610.00 41% 2,300.00
11 4.00 EACH 53.00 212.00 - - - - 212.00
12 2.00 EACH 950.00 1,900.00 - 2.00 1,900.00 1,900.00 100% -
13 1.00 EACH 685.00 685.00 - - - - 685.00
14 4.00 EACH 53.00 212.00 - - - - 212.00
15 4.00 EACH 270.00 1,080.00 - 4.00 1,080.00 1,080.00 100% -
16 180.00 LIN FT 3.50 630.00 - 182.00 637.00 637.00 101% (7.00)
17 536.00 LIN FT 2.00 1,072.00 - 104.00 208.00 208.00 19% 864.00
18 671.00 LIN FT 15.00 10,065.00 - 671.00 10,065.00 10,065.00 100% -
19 139.00 LIN FT 22.00 3,058.00 - 51.00 1,122.00 1,122.00 37% 1,936.00
20 1,002.00 LIN FT 3.50 3,507.00 - 717.00 2,509.50 2,509.50 72% 997.50
21 2,894.00 LIN FT 5.80 16,785.20 - 1,436.00 8,328.80 8,328.80 50% 8,456.40
22 250.00 SQ YD 8.00 2,000.00 - 260.00 2,080.00 2,080.00 104% (80.00)
23 18.00 SQ YD 15.00 270.00 - 18.00 270.00 270.00 100% -
24 10.00 SQ YD 10.00 100.00 - - - - 100.00
25 4,565.00 SQ FT 0.70 3,195.50 - - - - 3,195.50
26 1.00 EACH 500.00 500.00 - - - - 500.00
27 140.00 LIN FT 17.00 2,380.00 - - - - 2,380.00
28 170.00 CU YD 27.00 4,590.00 - - - - 4,590.00
29 207.00 CU YD 29.00 6,003.00 - 84.00 2,436.00 2,436.00 41% 3,567.00
30 77.00 CU YD 52.00 4,004.00 - - - - 4,004.00
31 50.00 CU YD 19.00 950.00 - - - - 950.00
32 207.00 CU YD 34.00 7,038.00 - 84.00 2,856.00 2,856.00 41% 4,182.00
33 2,718.00 SQ YD 2.60 7,066.80 - 2,718.00 7,066.80 7,066.80 100% -
34 21,787.00 SQ YD 5.00 108,935.00 - 2,052.00 10,260.00 10,260.00 9% 98,675.00
35 325.00 CU YD 15.00 4,875.00 - 372.04 5,580.60 5,580.60 114% (705.60)
36 24.00 HOUR 250.00 6,000.00 - 4.00 1,000.00 1,000.00 17% 5,000.00
37 1,291.00 SQ YD 30.00 38,730.00 - - - - 38,730.00
38 15,820.00 SQ YD 1.30 20,566.00 - - - - 20,566.00
39 2,254.00 GAL 3.60 8,114.40 - - - - 8,114.40
40 10.00 SQ YD 35.00 350.00 - - - - 350.00
41 6,822.00 TON 98.00 668,556.00 - - - - 668,556.00
42 1.00 EACH 1,280.00 1,280.00 - - - 1,280.00
43 1.00 EACH 450.00 450.00 - 1.00 450.00 450.00 100% -
44 1.00 EACH 670.00 670.00 - - - - 670.00
45 1.00 EACH 1,490.00 1,490.00 - - - - 1,490.00
46 438.00 LIN FT 70.00 30,660.00 - 401.00 28,070.00 28,070.00 92% 2,590.00
47 63.00 LIN FT 76.00 4,788.00 - - - - 4,788.00
48 20.00 LIN FT 88.00 1,760.00 - 11.00 968.00 968.00 55% 792.00
49 11.00 LIN FT 129.00 1,419.00 - - - - 1,419.00
B
Original Contract
% of
Value of
Item
(J / F)
(%)
Balance to Finish
(F - J)
($)
MOBILIZATION
CLEARING
Description
Work Completed
Materials Currently
Stored (not in G)
($)
Work
Completed
and Materials
Stored to Date
(H + I)
($)
Contract Information
Bid Item
No.
GRUBBING
CLEARING
REMOVE DRAINAGE STRUCTURE
REMOVE SIGN
SALVAGE GATE VALVE & BOX
SALVAGE PIPE APRON
SALVAGE SIGN
GRUBBING
REMOVE CASTING
REMOVE GATE VALVE & BOX
Application Date:Application Period:Application No.:
Engineer:
Contractor:
Project:
Contract:
Previous Estimate
05/31/24
Progress Estimate - Unit Price Work
City of Arden Hills
Bolton & Menk, Inc.
S.M. Hentges & Sons, Inc.
2024 PMP Street & Utility Improvements
2024 PMP Street & Utility Improvements
Owner:
0T1.130168
PW-24-0100
REMOVE BITUMINOUS WALK
REMOVE SKIMMER WALL
GRADE CHANNEL
EXCAVATION - COMMON
EXCAVATION - SUBGRADE
REMOVE VALVE BOX
REMOVE HYDRANT
REMOVE CURB & GUTTER
REMOVE CURB & GUTTER (SPOT)
REMOVE CONCRETE DRIVEWAY PAVEMENT
REMOVE CONCRETE PAVEMENT
REMOVE BITUMINOUS DRIVEWAY PAVEMENT
SALVAGE MAILBOX SUPPORT
SAWING CONCRETE PAVEMENT (FULL DEPTH)
SAWING BITUMINOUS PAVEMENT (FULL DEPTH)
REMOVE WATERMAIN
REMOVE SEWER PIPE (STORM)
HAUL FULL DEPTH RECLAMATION
EXPLORATORY EXCAVATION
REMOVE AND PATCH BITUMINOUS PAVEMENT
MILL BITUMINOUS SURFACE (2.0")
BITUMINOUS MATERIAL FOR TACK COAT
SELECT GRANULAR EMBANKMENT
COMMON EMBANKMENT
STABILIZING AGGREGATE
GEOTEXTILE FABRIC TYPE 7
FULL DEPTH RECLAMATION
TRASH GUARD FOR 36" SPAN PIPE APRON
12" RC PIPE SEWER
15" RC PIPE SEWER
18" RC PIPE SEWER
24" RC PIPE SEWER
TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.0" THICK
TYPE SP 9.5 WEARING COURSE MIXTURE (2,C)
12" RC PIPE APRON
INSTALL PIPE APRON
10" PVC PIPE APRON
Unit Price
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.1 of 3
Contractor's Application for Payment
Owner's Project No.:
Engineer's Project No.:
Agency's Project No.:
1 From START to 05/31/24
A C D E F F1 F2 G H I J K L
Item Quantity Units
Unit Price
($)
Value of Bid Item
(C X E)
($)
Quantity Previous
Estimate
Value Previous
Estimate
Estimated
Quantity
Incorporated in
the Work
Value of Work
Completed to Date
(E X G)
($)
B
% of
Value of
Item
(J / F)
(%)
Balance to Finish
(F - J)
($)Description
Work Completed
Materials Currently
Stored (not in G)
($)
Work
Completed
and Materials
Stored to Date
(H + I)
($)
Contract Information
Bid Item
No.
Application Date:Application Period:Application No.:
Engineer:
Contractor:
Project:
Contract:
Previous Estimate
05/31/24
Progress Estimate - Unit Price Work
City of Arden Hills
Bolton & Menk, Inc.
S.M. Hentges & Sons, Inc.
2024 PMP Street & Utility Improvements
2024 PMP Street & Utility Improvements
Owner:
0T1.130168
PW-24-0100
50 16.00 LIN FT 420.00 6,720.00 - - - - 6,720.00
51 33.00 EACH 1,125.00 37,125.00 - 8.00 9,000.00 9,000.00 24% 28,125.00
52 5.00 EACH 810.00 4,050.00 - 1.00 810.00 810.00 20% 3,240.00
53 1.00 EACH 5,990.00 5,990.00 - - - - 5,990.00
54 1.00 EACH 2,650.00 2,650.00 - - - - 2,650.00
55 4.00 EACH 160.00 640.00 - - - - 640.00
56 8.00 EACH 2,400.00 19,200.00 - - - - 19,200.00
57 650.00 LIN FT 82.00 53,300.00 - - - - 53,300.00
58 543.00 LIN FT 82.00 44,526.00 - - - - 44,526.00
59 9.00 LIN FT 750.00 6,750.00 - - - - 6,750.00
60 1.00 LUMP SUM 12,400.00 12,400.00 - 1.00 12,400.00 12,400.00 100% -
61 6.00 EACH 1,850.00 11,100.00 - 6.00 11,100.00 11,100.00 100% -
62 1.00 EACH 7,150.00 7,150.00 - 1.00 7,150.00 7,150.00 100% -
63 5.00 EACH 835.00 4,175.00 - - - - 4,175.00
64 19.00 EACH 460.00 8,740.00 - - - - 8,740.00
65 4.00 EACH 890.00 3,560.00 - 5.00 4,450.00 4,450.00 125% (890.00)
66 2.00 EACH 3,230.00 6,460.00 - 2.00 6,460.00 6,460.00 100% -
67 3.00 EACH 4,200.00 12,600.00 - 3.00 12,600.00 12,600.00 100% -
68 2.00 EACH 7,000.00 14,000.00 - 2.00 14,000.00 14,000.00 100% -
69 4.00 EACH 1,000.00 4,000.00 - 4.00 4,000.00 4,000.00 100% -
70 171.00 LIN FT 48.00 8,208.00 - 168.00 8,064.00 8,064.00 98% 144.00
71 12.00 LIN FT 150.00 1,800.00 - 12.00 1,800.00 1,800.00 100% -
72 39.00 LIN FT 220.00 8,580.00 - 43.00 9,460.00 9,460.00 110% (880.00)
73 625.00 LIN FT 51.00 31,875.00 - 704.00 35,904.00 35,904.00 113% (4,029.00)
74 12.00 SQ YD 115.00 1,380.00 - - - - 1,380.00
75 353.00 LB 19.00 6,707.00 - 426.00 8,094.00 8,094.00 121% (1,387.00)
76 46.00 EACH 950.00 43,700.00 - - - - 43,700.00
77 58.00 EACH 980.00 56,840.00 - 22.00 21,560.00 21,560.00 38% 35,280.00
78 2.00 EACH 770.00 1,540.00 - - - - 1,540.00
79 4.00 LIN FT 610.00 2,440.00 - - - - 2,440.00
80 8.00 LIN FT 405.00 3,240.00 - 3.81 1,543.05 1,543.05 48% 1,696.95
81 26.00 LIN FT 540.00 14,040.00 - 6.37 3,439.80 3,439.80 25% 10,600.20
82 81.00 LIN FT 500.00 40,500.00 - 39.65 19,825.00 19,825.00 49% 20,675.00
83 7.00 LIN FT 845.00 5,915.00 - - - - 5,915.00
84 9.00 LIN FT 1,770.00 15,930.00 - - - - 15,930.00
85 19.00 EACH 460.00 8,740.00 - - - - 8,740.00
86 8.00 EACH 6,800.00 54,400.00 - - - - 54,400.00
87 68.00 CU YD 200.00 13,600.00 - - - - 13,600.00
88 80.00 SQ FT 16.80 1,344.00 - - - - 1,344.00
89 4,565.00 SQ FT 2.20 10,043.00 - - - - 10,043.00
90 12.00 EACH 9.00 108.00 - - - - 108.00
91 1,002.00 LIN FT 23.50 23,547.00 - 717.00 16,849.50 16,849.50 72% 6,697.50
92 722.00 LIN FT 42.00 30,324.00 - - - - 30,324.00
93 2,172.00 LIN FT 38.50 83,622.00 - 1,436.00 55,286.00 55,286.00 66% 28,336.00
94 250.00 SQ YD 91.00 22,750.00 - 229.00 20,839.00 20,839.00 92% 1,911.00
95 18.00 SQ YD 125.00 2,250.00 - 9.00 1,125.00 1,125.00 50% 1,125.00
96 36.00 SQ FT 55.00 1,980.00 - - - - 1,980.00
97 4.00 EACH 300.00 1,200.00 - - - - 1,200.00
98 1.00 LUMP SUM 10,200.00 10,200.00 - 0.75 7,650.00 7,650.00 75% 2,550.00
99 2.50 SQ FT 35.00 87.50 - - - - 87.50
REINSTATE LATERALS
SEWER PIPE GROUTING
LINING SEWER PIPE 12"
LINING SEWER PIPE 12" (STORM)
CEMENTITIOUS LINING SANITARY MANHOLE
65" SPAN RC PIPE-ARCH SEWER CL IIIA
CONNECT TO EXISTING STORM SEWER
CONNECT TO EXISTING MANHOLES (STORM)
SANITARY SEWER SPOT REPAIR
JOINT SEALING SANITARY MANHOLE
1" CORPORATION STOP
6" GATE VALVE & BOX
8" GATE VALVE & BOX
12" GATE VALE & BOX
1" CURB STOP & BOX
TEMPORARY WATER SERVICE
CONNECT TO EXISTING WATERMAIN
HYDRANT
VALVE BOX
ADJUST VALVE BOX
DUCTILE IRON FITTINGS
CASTING ASSEMBLY (SANITARY)
CASTING ASSEMBLY (STORM)
ADJUST FRAME & RING CASTING (STORM)
CONSTRUCT DRAINAGE STRUCTURE DESIGN H
1" TYPE PE PIPE
6" WATERMAIN DUCTILE IRON CL 52
12" WATERMAIN DUCTILE IRON CL 52
8" PVC WATERMAIN (C900)
4" POLYSTYRENE INSULATION
GROUT CATCH BASIN OR MANHOLE
SAFL BAFFLE
RANDOM RIPRAP CLASS III
6" CONCRETE WALK
3" BITUMINOUS WALK
CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL (2'X3'
CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020
CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4022
CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020
CONSTRUCT DRAINAGE STRUCTURE DESIGN 96-4020
7" CONCRETE VALLEY GUTTER
TRUNCATED DOMES
INSTALL MAILBOX SUPPORT
TRAFFIC CONTROL
SIGN PANELS TYPE C
DRILL & GROUT REINF BAR (EPOXY COATED)
CONCRETE CURB & GUTTER DESIGN B618
CONCRETE CURB & GUTTER DESIGN B618 (SPOT)
CONCRETE CURB & GUTTER DESIGN SPECIAL
6" CONCRETE DRIVEWAY PAVEMENT
Unit Price
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.2 of 3
Contractor's Application for Payment
Owner's Project No.:
Engineer's Project No.:
Agency's Project No.:
1 From START to 05/31/24
A C D E F F1 F2 G H I J K L
Item Quantity Units
Unit Price
($)
Value of Bid Item
(C X E)
($)
Quantity Previous
Estimate
Value Previous
Estimate
Estimated
Quantity
Incorporated in
the Work
Value of Work
Completed to Date
(E X G)
($)
B
% of
Value of
Item
(J / F)
(%)
Balance to Finish
(F - J)
($)Description
Work Completed
Materials Currently
Stored (not in G)
($)
Work
Completed
and Materials
Stored to Date
(H + I)
($)
Contract Information
Bid Item
No.
Application Date:Application Period:Application No.:
Engineer:
Contractor:
Project:
Contract:
Previous Estimate
05/31/24
Progress Estimate - Unit Price Work
City of Arden Hills
Bolton & Menk, Inc.
S.M. Hentges & Sons, Inc.
2024 PMP Street & Utility Improvements
2024 PMP Street & Utility Improvements
Owner:
0T1.130168
PW-24-0100
100 4.00 EACH 270.00 1,080.00 - - - - 1,080.00
101 10.00 EACH 950.00 9,500.00 - - - - 9,500.00
102 10.00 HOUR 320.00 3,200.00 - - - - 3,200.00
103 1.00 LUMP SUM 5,000.00 5,000.00 - - - - 5,000.00
104 67.00 EACH 165.00 11,055.00 - 67.00 11,055.00 11,055.00 100% -
105 200.00 LIN FT 4.25 850.00 - - - - 850.00
106 43.00 LIN FT 38.00 1,634.00 - - - - 1,634.00
107 60.00 LIN FT 4.30 258.00 - - - - 258.00
108 584.00 CU YD 43.00 25,112.00 - - - - 25,112.00
109 195.00 SQ YD 19.50 3,802.50 - - - - 3,802.50
110 4,406.00 SQ YD 4.10 18,064.60 - - - - 18,064.60
111 150.00 LIN FT 2.20 330.00 - - - - 330.00
112 512.00 SQ FT 6.50 3,328.00 - - - - 3,328.00
113 1.00 LUMP SUM 6,700.00 6,700.00 - 0.75 5,025.00 5,025.00 75% 1,675.00
114 126.00 LIN FT 6.50 819.00 - - - - 819.00
115 150.00 LIN FT 4.50 675.00 - - - - 675.00
116 90.00 LIN FT 21.00 1,890.00 - 90.00 1,890.00 1,890.00 100% -
117 17,745.00 SQ FT 0.55 9,759.75 - - - - 9,759.75
118 110.00 CU YD 37.00 4,070.00 - - - - 4,070.00
119 110.00 CU YD 34.00 3,740.00 - - - - 3,740.00
120 1,972.00 SQ YD 2.50 4,930.00 - - - - 4,930.00
121 638.00 SQ FT 55.00 35,090.00 - 396.00 21,780.00 21,780.00 62% 13,310.00
122 110.00 LIN FT 14.50 1,595.00 - 110.00 1,595.00 1,595.00 100% -
123 585.00 SQ FT 14.80 8,658.00 - - - - 8,658.00
124 17,745.00 SQ FT 1.90 33,715.50 - - - - 33,715.50
125 28.00 EACH 10.00 280.00 - - - - 280.00
126 126.00 LIN FT 42.00 5,292.00 - - - - 5,292.00
127 40.00 LIN FT 42.00 1,680.00 - - - - 1,680.00
128 100.00 SQ FT 58.00 5,800.00 - - - - 5,800.00
129 150.00 LIN FT 12.00 1,800.00 - - - - 1,800.00
130 30.00 HOUR 325.00 9,750.00 - 5.00 1,625.00 1,625.00 17% 8,125.00
131 4,265.00 LIN FT 2.40 10,236.00 - - - - 10,236.00
132 282.00 CU YD 43.00 12,126.00 - - - - 12,126.00
133 2,024.00 SQ YD 4.00 8,096.00 - - - - 8,096.00
134 1.00 LUMP SUM 4,200.00 4,200.00 - - - - 4,200.00
135 205.00 CU YD 100.00 20,500.00 - - - - 20,500.00
136 395.00 CU YD 110.00 43,450.00 - - - - 43,450.00
137 1.00 LUMP SUM 2,450.00 2,450.00 - - - - 2,450.00
138 1.00 LUMP SUM 2,930.00 2,930.00 - - - - 2,930.00
139 1,541.00 LIN FT 2.40 3,698.40 - - - - 3,698.40
2,238,418.15$ -$ 541,737.05$ -$ 541,737.05$ 24% 1,696,681.10$ Original Contract Totals
SILT FENCE, TYPE MS
FLOTATION SILT CURTAIN TYPE STILL WATER
SEDIMENT CONTROL LOG TYPE WOOD FIBER
COMMON TOPSOIL BORROW
SODDING TYPE LAWN
INSTALL SIGN
DECIDUOUS TREE 2.5" CAL B&B
TREE PRUNING
STABILIZED CONSTRUCTION EXIT
STORM DRAIN INLET PROTECTION
REMOVE BITUMINOUS CURB
REMOVE RETAINING WALL
REMOVE BITUMINOUS WALK
EXCAVATION - SUBGRADE
STABILIZING AGGREGATE
ROLLED EROSION PREVENTION CATEGORY 20 W/ SEED
4" SOLID LINE MULTI-COMPONENT
CROSSWALK MULTI-COMPONENT
MOBILIZATION
REMOVE CURB & GUTTER (SPOT)
DRILL & GROUT REINF BAR (EPOXY COATED)
CONCRETE CURB & GUTTER DESIGN B618 (SPOT)
CONCRETE CURB DESIGN V
TRUNCATED DOMES
BITUMINOUS CURB
SUBGRADE PREPARATION
MODULAR BLOCK RETAINING WALL
4" PERF TP PIPE DRAIN
6" CONCRETE WALK
3" BITUMINOUS WALK
MUCK EXCAVATION (POND 1)
MUCK EXCAVATION (POND 2)
POND DEWATERING (POND 1)
POND DEWATERING (POND 2)
SILT FENCE, TYPE MS
TREE PRUNING
SILT FENCE, TYPE MS
COMMON TOPSOIL BORROW
ROLLED EROSION PREVENTION CATEGORY 20 W/ SEED
MOBILIZATION
Unit Price
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.3 of 3
Page 1 of 1
CONSENT ITEM – 8F
MEMORANDUM
DATE: June 10, 2024
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
Jeff Frid, Public Works Superintendent
SUBJECT: 2024 Sanitary Sewer Root Treatment
Budgeted Amount: Actual Amount: Funding Source:
$15,000 $13,420.12 Sanitary Sewer Fund
Council Should Consider
Motions to approve, table, or deny the following:
• The 2024 Sanitary Sewer Root Treatment contracted services quote in the amount of
$13,420.12.
Background/Discussion
In an effort to proactively maintain tree root intrusion within the sanitary sewer system, the city
has contracted root treatment services since 2011. The tree roots are primarily found in VCP
pipes, but are not limited to this pipe type. Tree roots can be the direct cause of sewer backups.
This is a maintenance effort completed every 18 to 30 months in the pipes where tree roots have
been detected, the treatment is applied to deter future growth. Attachment A is the proposal
received from Duke’s Root Control, Inc. in the amount of $13,420.12 to complete the work.
Budget Impact
The Sanitary Sewer Fund has $15,000 budgeted for this work.
Attachments
Attachment A: Dukes Root Treatment Quote
Document Date
Customer No.
Page
Contact / Phone / Email
05/21/2024 1/1
C-000660
Your Contact
Delivery Address
1425 PAUL KIRKWOLD DR.
ARDEN HILLS MN 55112
USA
Pat CahillARDEN HILLS, CITY
1425 PAUL KIRKWOOD DRIVE
ARDEN HILLS MN 55112-5794
USA
PCahill@dukes.com
SALES QUOTATION
Document Number
3175
ARDEN HILLS, CITY
Net 30
Payment Terms
400 Airport Rd., Suite E Elgin, IL 60123
651-634-5137
JFRID@CITYOFARDENHILLS.ORG
JEFF FRID
Shipping Type FOB Point
Description Quantity UoM TotalPrice
MANHOLE ROOT CONTROL EA $ 175.00Per
Item Code:V-F-APL-MANHO-001
HOUSE LATERAL ROOT CONTROL EA $ 175.00Per
Item Code:V-F-APL-RESID-001
6" PIPE SEWER ROOT CONTROL FT $ 1.96Per
Item Code:V-F-APL-SEWRC-01X06FT
8" PIPE SEWER ROOT CONTROL 6,847 FT $ 13,420.12$ 1.96
Item Code:V-F-APL-SEWRC-01X08FT
10" PIPE SEWER ROOT CONTROL FT $ 2.16Per
Item Code:V-F-APL-SEWRC-01X10FT
12" PIPE SEWER ROOT CONTROL FT $ 2.36Per
Item Code:V-F-APL-SEWRC-01X12FT
15" PIPE SEWER ROOT CONTROL FT $ 3.29Per
Item Code:V-F-APL-SEWRC-01X15FT
18" PIPE SEWER ROOT CONTROL FT $ 4.73Per
Item Code:V-F-APL-SEWRC-01X18FT
Quotation Subtotal:$ 13,420.12
$ 13,420.12Total Amount:
Plus applicable Sales Tax
Quotation Valid Until: 06/28/2024
Tax ID No.:75-3026801
Website:www.dukes.com
Attachment A