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Home My WebLink AboutCC 09-25-2006 . . . ~ ~~HILLS Approved: 10/ I 0/2006 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING SEPTEMBER 25,2006; 7:00 P.M. ARDEN HILLS CITY COUNCIL CHAMBERS PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:03 p,m, Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Brenda Holden, and Vincent Pellegrin, Absent: Councilmember Gregg Larson (Excused), Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla; Community Development Director, Karen Barton; City Engineer, Greg Brown; Assistant City Administrator, Schawn Johnson; and Recording Secretary, Kathleen Altman, 1. APPROVAL OF MEETING AGENDA MOTION: Couneilmember Grant moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion calTied unanimously (4-0), 2. APPROVAL OF MINUTES None, 3. CONSENT CALENDAR a, b, Claims and Pa)Toll Motion to Approve Payment #3 to Amt Construction it the amount of $172,153,78 for the 2006 Ridgewood Neighborhood PMP Project . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 25, 2006 2 MOTION: Councilmember Grant moved and Councilmember Pellegrin seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein, The motion carried unanimously (4-0), 4. PULLED CONSENT ITEMS None, S. PUBLIC INQUIRIES/INFORMATIONAL Mounds View School District Board Member Noreen Thompson presented information regarding the proposed levy referendum, Denise Fleming, Neighbors United for Mounds View School District Schools stated they were an advocacy group working on behalf of the levy referendum. She asked Council to consider passing a Resolution endorsing the levy referendum, Nicholas Kraus, Boy Scout Troop 200, stated he was in the audience to listen to the City CounciL He indicated he was working on his Citizenship in the Community Badge, Mayor Aplikowski thanked him for being in attendance, 6. PUBLIC HEARINGS None. 7. NEW BUSINESS A. Motion to Approve Qrdinance No. 380 Amendin!!: Chapter 4 "Animals and Pets" of the Arden Hills City Code Mr, Johnson stated due to recent litigation that the City was involved in, City staff has been preparing a revised animal control ordinance for the City, The proposed ordinance would amend Section 400 of the Arden Hills City Code "Dangerous Dogs", He recommended Council approve the Ordinance, Counci\member Holden stated she wanted to make sure they address the invisible fencing, She asked if they would require the dog owner to maintain the invisible fence system, Mr. Filla responded the dog owner had one chance and if the dog broke free from the invisible fencing, they would need to contain the dog another way, MOTION: Councilmember Grant moved and Councilmember Pellegrin seconded a motion to approve Ordinance No, 380, amending Chapter 4 "Animals and Pets" of the Arden Hills City Code, The motion carried unanimously (4- 0), . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 25, 2006 3 B. Internet Protocol (IP) Phone System Discussion Mr. Johnson stated on March 22, 2006, City staff met with Terre Heiser of the City of Roseville IT Department to discuss the City of Arden Hills future phone service needs, The Internet Protocol (IP) phone system is operated through the City of Roseville's IT Department's computer system, The phones are transferable and can be utilized at any location that is connected to the Roseville computer system, He indicated the shared IP Phone system allows participating agencies direct station-to-station dialing between organizations, Connections to the public telephone network are provided by various telephone companies, Since the City of Roseville provides the City of Arden Hills with its network services, the IP phone system would simply become another network device connected to the system, Also, since the City of Arden Hills shares IT and engineering services with Roseville, the IP phone numbers for these staff members would be the same at both cities and shared employees would be accessible to staff and the public regardless oflocation, He requested Council's input regarding the possibility of switching the existing phone system to the Internet Protocol phone system currently being offered by the City of Roseville, Councilmember Holden asked how the 911 system would work, Mr. Heiser, City of Roseville, explained how the 911 system would function and how the backup services worked, Councilmember Holden asked if staff had done a cost estimate if the phone number would be required to be changed at City HalL Ms. Wolfe responded they had not prepared any kind of cost estimate, She noted stationary and business cards would need to be changed, but it was likely that much of the stationary stock would be used up before any change, She noted the reason they were looking at changing this is because the current system is old, inefficient, and difficult to use, Councilmember Grant asked if there was a cost to connect or disconnect service, Mr. Heiser responded adding or removing a phone was a very minimal cost Councilmember Holden asked if they would keep an analog line, Ms. Wolfe stated they had not considered this, but it was probably a good idea and staff would discuss this, She noted this would probably be implemented after the budget was approved, possibly sometime in January, MOTION: Councilmember Grant moved and Councilmember Pellegrin seconded a motion to approve Roseville Implementation of Internet Protocol (IP) Phone System, The motion carried unanimously (4-0), C. Motion to Approve Chanl!e Order #1 to Arnt Construction in the amount of $43.254.24 for the 2005 Red Fox/Grev Fox PMP Proiect Mr, Brown stated the City awarded Amt Construction Company, Inc, of Hugo, MN the 2005 Pavement Management Program on August 8, 2005 for a total contract amount of$I,375,247,66, The project was substantially completed in late October, 2005, A final walk through with URS . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 25, 2006 4 and O&M staff was completed during spring, 2006 and the Contractor has subsequently completed minor punchlist work and seed/sod restoration identified during the walk through, He stated the Change Order includes payment of a bonus for exceeding bituminous density requirements and payment for additional pond excavation materials incorporated into the project. He recommended Council approve Change Order #1 for Amt Construction Company, lnc, of Hugo, Minnesota in the amount of $43,254.24, Councilmember Holden asked how did awarding contractors for bituminous density factor into the bidding process, Mr. Brown responded it was less in the bid and more in the installation, He stated there was more incentive to get things compacted very well. He noted the City received a better product out of this procedure, Councilmember Holden asked why was the Change Order coming before them now, Mr. Brown stated technically the contractor was to make a claim when anything changes, and in this case they made the claim in February or March, He stated they had negotiated with the contractor on this Change Order. Councilmember Holden asked what the total cost of the project was, Ms. Wolfe responded staff would put together a report to Council itemizing the total cost of the project. Councilmember Pellegrin asked how did the incentive pay work and what did the City get for this, He asked who measured the density and what formulas were used, Mr. Brown responded with the density of the mate they would expect a longer life out of the material. He stated American Engineering, an independent engineering firm, tested the density and the formulas used were MnDOT formulas, MOTION: Councilmember Holden moved and Councilmember Pellegrin seconded a motion to approve Change Order #1 for Amt Construction Company, lnc, of Hugo, Minnesota in the amount of $43,254.24 for the 2005 PMP Project The motion carried unanimously (4-0), D. Motion to Approve Final Pavment (Pavment #7) to Amt Construction in the amount of $132.108.35 for the 2005 Red Fox/Grev Fox PMP Proiect Mr, Brown stated the City awarded Amt Construction Company lnc, of Hugo the 2005 Pavement Management Program on August 8, 2005 for a total contract amount of$I,375,247,66. Change Order #1 is $43,254,24 is pending approval by Council at the September 25, 2006 Council Meeting, If Change Order #1 is approved the new contract amolmt will be $1,418,501.90, He recommended Council approve Pay Application #7 for Amt Construction Company, lnc, in the amount of$132, 108.35, . . i. ARDEN HILLS CITY COUNCIL - SEPTEMBER 25, 2006 5 MOTION: Councilmember Grant moved and Councilmember Holden, seconded a motion to approve Pay Application #7 for Amt Construction Company, Inc, of Hugo, Minnesota in the amount of $132,108.35 for the 2005 PMP Project, subject to the lien waivers and other paperwork The motion carried unanimously (4-0), 8. UNFINISHED BUSINESS A. Motion to Approve the BlueCross/Blue Shield Active Communitv Livin!!: Grant Contract TCAAP Update Ms, Bartou stated in March, 2006 staff was authorized by the City Council to make application to Blue Cross Blue Shield of Minnesota (BCBSMN) for an Active Community Living Grant Staff submitted an application to BCBSMN in early ApriL The City has subsequently been notified by BCBSMN that the City has been awarded $24,193,80 in grant funds to participate in the Active Community Living Grant program, Staff recommends Council move to approve the Blue Cross Blue Shield of Minnesota Active Community Living Grant and authorize staff to execute all necessary documents, Councilmember Holden stated what work was involved for this grant Ms. Barton responded the City would need to participate in a number of workshops sponsored by Blue Cross Blue Shield, She stated they would be working with a teclmical advisor who would be assisting them in incorporating the active living principals into the Comprehensive Plan also, MOTION: Councilmember Pellegrin moved and Councilmember Holden seconded a motion to approve the Blue Cross Blue Shield of Minnesota Active Community Living Grant and authorize staff to execute all necessary documents, The motion carried unanimously (4-0), B. TCAAP Update Ms. Wolfe updated on the Council on recent TCAAP developments, 9. COUNCIL REOUESTS Mayor Aplikowski noted the School District had left a Resolution in support of the operating levy and asked what Council wanted to do with the Resolution, Councilmember Holden requested this be put on the next Work Session for discussion, MOTION; Cowlcilmember Grant moved and Councilmember Pellegrin seconded a motion to adjourn to a closed session at 8:35 p,m, to discuss the City Administrator's performance review, The motion carried unanimously (4- 0), . . . ARDEN HILLS CITY COUNCIL - SEPTEMBER 25,2006 ~~~ 6 ~~' Beverly Apli ows Mayor City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, October 10,2006 at 7:00 p,m, at the Arden Hills Council Chambers,