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Home My WebLink About05-13-08 Chair Scott Bronson 1245 W. Highway 96 Committee MembersArden Hills, 55112 -AITENjiILLS Hills, MN2.7800 Maurice Gieske www.ci.arden-hilts.mn.us AlIPHilgers Arden Hills Jeff Johnson James Liaisonison Financial Planning and Council Liaison Stan Harpstead Analysis Committee May 13, 2008 City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work, and play. Agenda Regular Committee Meeting Convenes 6:00 PM Call to Order 1. APPROVAL OF THE AGENDA 2. MINUTES A. April 8, 2008 Regular Meeting 3. UNFINISHED AND NEW BUSINESS A. Case Studies in Municipal Finance and Development—Stacie Kvilvang & Mark Ruff, Ehlers & Associates B. Case Studies in Municipal Finance and Development—Chris Miller, Roseville Finance Director REPORTS A. Report from the City Council B. Financial Planning and Analysis Committee Comments and Requests 5. ADJOURNMENT A quorum of the City Council may be present at this meeting. MINUTES ISREN HILLS • FINANCIAL PLANNING & ANALYSIS COMMITTEE Tuesday, April 8, 2008 6:00 P.M. Upstairs Conference Room, Arden Hills City Hall CALL MEETING TO ORDER AND ROLL CALL The meeting was called to order by Scott Bronson at OOpm MEMBERS PRESENT: Scott Bronson; Maurice Glesk:e;Sian Harpstead, ci Cpun Liaison; Al Hilgers; Jeff Johnson; Jim Ostlund MEMBERS NOT PRESENT: OTHERS PRESENT: Sue Iverson, Finance Director,Joe Ruch;Accounting Analyst; Stacie Kvilvang, Ehlers Call to Order 1. APPROVAL OF THE AGENDA Motioned: Maurice Gieske Seconded: Jim Ostlund • 2. APPROVAL OF February 12.,2008 MINUTES Motioned: Jim Ostluic . Seconded: Jeff John*t » ;:;,. 3. UNFINI.SEL"< D:;NEW 1 S +TSS::>:;. `'; > v van t�'c;< �` ' �AP Star:.:::.:; ::: ; : g ,Sig ' er explained ined that Ehlers is trying to `` vlva� �'T ::project an,.::g P -s::.: . ,:; ae the project s:� �' ;�ao get the estimates more accurate. Ehlers is also reviewing Ryan Co carrying;costs and equity investors. They are looking into cheaper equity investorso `ing cost savings to the project. The developer has requested two forms of assistance: 1 429 O Assessment Bonds (special assessment bonds) .:a ; ;ties generally used 429 bonds for roadway and utility improvements b. `Must assess at least 20%back to benefiting property owners. i. Ryan ii. Future housing developers or future users c. Low carrying costs d. Low risk propositions • City of Arden Hills 1245 West Highway 96•Arden Hills Minnesota 55112 Phone 651.792.7800•Fax 651.634.5137 www.ci.arden-hills.mn.us MINUTES --ARE__1\_1 HILLS • 2) Tax Increment Funds a. Used to create a redevelopment districts for 25 years after the first year of increment b. Always set at a maximum term c. Pay as you g o—Pay as the expenses. are paic 1 d. Restrict your assistance in the developer agreement ...The committee asked if it make sensq-10:,pve•multiple;0istri.cts instead d of a one big district. Ms. Kvilvang replied no.begggg0:::'!pr.:...11n g issues; . each district needs to stand alone. Otilarge.:,diStriet ti*$.-,moreflexibihty. Pooling is restricted to what you can and cannot do. .... . B. Business Subsidy Policy :•..i,.::,-,.:::.— The committee reviewed the Business Subsidy Policy The committee felt this policy should go beyond the developer to existii*::?0*#!?e,businesses. All comments will be forwarded to the Ecot1011k,PevelopmenVq0M1Vttee (EDC). (See Attachment A) 4. REPORTS .......... ... . ... ._ A. Report from the City Council ,,,,,,g,,,1q,::i,::' •,,,:i1,::,.6,i,3,:ii:iiiir Major Harpstead updated thqconibittee Oill'ilreviou 'ieb.::iiiicil actions and .:....:.,,,....:.:.: 1111 activities. B. Financial Planfii#A0#0 Analysis C61*1.,: ***Comments and Requests The committee woulditikitigyiew case studies of projects from surround mg areas. The committee.i*.siti.4).411.010-.r., ike to have guest speakers to share their city's sUCCCSSIUI arid unsuccessful projects. .,,:.,..415:84g:,,......i!,.,•:i.,•..,•,..i.:..:,.,...,::. Ai-',.,. -m:: .: i ::,4,::- '....-...i.:•.,..,::::::,::,::,.:. Pla: 6.,::iitit&tliatthero,No...,not a meeting in March, 2008. •.,A,:,,ii,iii.:iii.:1:,::ii,: NEXT —May 13, 2008 .:,.*..: . ..... 5. ADiOUP.:NMENT .-,-..:::,,,i::::,,:: Moti°6e4;:11:i',84§1{1)::$1 :ej.,,s,::::::,..:i'::::',1.. Seconded: Jeff Johnson Scott Bronson,Chair Susan K.Iverson,Finance Director • City of Arden Hills 1245 West Highway 96•Arden Hills Minnesota 55112 Phone 651.792.7800-Fax 651.634.5137 www.ci.arden-hillssmus Attachment A ARD T HILLS • City of Arden Hills Business Subsidy Policy FPAC Recommendations from April 8, 2008 Meeting • The policy reads as though it is for a develtper May want to revise ord ' businesses (such as the expansion a current business)< : : include existing written it may limit business development. • Consider using other wording in place of"sh l"as: a section 1.1.: "These criteria shall be used as a guide in the processing and revie wing applications requesting business subsidies." Make sure.not to restrict current and future Councils. • Improve the overall flow and structure fuse of co ents}of policy. s►b bullets see section 3 theolic . Move tpolicy osj' c€ € ads the beginning of the mm policy. able com onent( ethe,example provided to Sue); keep the • Provide a market p .::,,. .: Cityrefcre ce.. actualpolicyfor : an d 2.5 a t lea st st 1 FT E E is • Section 2.2 (creation or retention of job 4 ,; required) seem to be cintradicting. • Section 2.5 (creation ofjobs):and 2.6 specific criteria for wages)may be inconsistent. • Section 21�ould only and 2.4. The other paragraphs are captured , mcludt�2 1,2 3,.. in 2.l or arc too specific to the general pt}zpose of the policy. • : ieture Section 3 Section 3.2 #1 ough 3.7 should be subset under 3.1. Please s . ttached changes • Rewrite Section 4.1 (betnntxg paragraph) .: ::; > write Section 5.2, Subset A. Suggested to read "Proposals creating a higher r-iititi d property taxes alter redevelopment will receive priority consideration. • Restructure Section 6. Suctions 6.2 through 6.6 should be subset under . Pleas a attached:cha g s. • Omit dollar ai ixt #i Sections. 8.2 and 8.3. Make reference to fee schedule. anti When fees c :policy will not change. • Broaden the deposit wording to allow for additional options (such as letters or credit,bonds, etc.) • Business_Subsidy_Policy_Recommendations.doc Last printed 5/9/2008 10:26 AM • AIQEN ji.ILL S MEMORANDUM DATE: May 9,2008 TO: Financial Planning and Analysis Committee FROM• Sue Iverson, Finance Director SUBJECT: Case Studies in Municipal Finance and Development BACKGROUND e ng at Since Council directives have been that the Financial Planning and balances in the future, the committee ysis Committee uggested that we explore ore • Long-Range Financial plans and fund case studies of examples from around our area on developments that have and have not worked. This would give more insight to the committee on items to suggest or explore as we look at our own policies and plans. DISCUSSION Stacie Kvilvang and Mark Ruff from Ehlers c&e tudiestes Inc., and from their experies nces and answer questions for from City of Roseville will be present to discuss the committee. ACTION No action is required. • \\Metro-inet.us\ardenhills\Admin\Committees\FPAC\5-13-08 Meeting Memo.doc • A DEN ji.ILLS MEMORANDUM DATE: May 9, 2008 TO: Financial Planning and Analysis Committee FROM: Sue Iverson, Finance Director SUBJECT: lst Quarter 2008 Financial Reports The 1st quarter financial reports for 2008 which were reviewed by the City Council are provided for thir information. Although the committee does not get involved in the budget and reporting process, Illinformation may be useful when we are looking at long-range financial plans and fund balances, as an understanding of the general everyday operations of the City is needed. Please remember when reviewing these reports that we are on a cash basis and not accrual. The 2007e r financial reports are not yet completed and the not l reversing market fundentries in one account,asne. 1st we have had a investments do show a significant share ofmoney number of instruments called dues��falling�o rest rates. 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(0 10 u( V)co 6 co co 6 Cr)a)U)U) O)O)En m m m m m m m m m m CI U CI A C) 40 m: :C "C D a a a a a C"� (0 10 N C (0 C C C C C C C C N N N .� >-> - ->_> > > -> -> T T>.r>.if E 0 0 m m m m m m m m m m V_LL LL 000000000 ,3000 O O 3 3 J m E L)- c a tY E E E E E E E E E E w m a L L L L L L L L L L �; :(,_a 0-2 c c c c - o o a c 5 0 0 0 0 0 0 0 0 0 o u o u o u o v u u u u o u n a -- `L N co (6 > co .� CO. CO CO CO CO (O tO CO C) CO CO 4) N UI CO CO (6 C) N CO m m CO C) CO (6 CO a aa < < < <<5(n5co 000 (nu)(nCOu)(nu)u)coco �� 3 � �3 � �� (3n m 1 • City -Wide Budget Summary • • sok City of Arden Hills 11111 City-Wide Budget Summary Proposed Actual Balance YTD FY 2008 YTD 3131/08 Available %of Budget Operating Revenue Mayor&Council $ - $ - - - Elections - - - Administration 3,010,413 36,753 2,973,660 1.22% Finance&Support Services 23,743 - 23,743 0.00% Planning&Zoning 78,200 12,876 65,324 16.47% Government Buildings 95,163 - 95,163 0.00% Public Safety 83,200 10,679 72,521 12.84% Emergency Mangement - - - - Protective Inspections 193,300 34,252 159,048 17.72% Street Maintenance 62,450 32,408 30,043 51.89% Park Maintenance 3,500 964 2,536 27.54% Recreation 89,550 16,910 72,640 18.88% Transfers - - - - Total General Fund 3,639,519 144,841 3,494,679 3.98% TCAAP 1,000,000 105,457 894,543 10.55% Cable Fund 77,000 21,045 55,955 27.33% Risk Management 13,000 2,213 10,787 17-03% Park Fund 25,000 1,368 23,632 5.47% Community Services 66,500 6,068 60,432 9.13% EDA General Fund 30,000 - 30,000 0.00% EDA TIF#3 Cottage Villas 50,500 754 49,746 1.49% EDA Revolving Fund 5,000 972 4,028 19.44% EDA TIF#2 Round Lake 428,000 3,863 424,137 0.90% Total Special Revenue Funds 1,695,000 141,741 1,553,259 8.36% GO Tax Increment Bonds of 1998A - - - - Total Debt Service Funds - - - - Equipment,Bldg&Replacement - - - - Public Safety Capital 20,000 4,557 15,443 22.79% 0 Capital Improvement Fund(PIR) 485,000 64,276 420,724 13.25% Total Capital Funds 505,000 68,833 436,167 13.63% Water 1,403,975 249,930 1,154,045 17.80% Sanitary Sewer 1.191,850 269,595 922,255 22.62% Recycling 116,461 10,482 105,979 9.00% Surface Water Management 414,500 121,049 293,451 29.20% Total Enterprise Funds 3,126,786 651,055 2,475,731 20.82% Total Operating Revenues 8,966,305 1,006,470 7,959,835 11.23% Other Financing Sources Mayor 8 Council - - - - Elections - - - - Administration - - -Finance - - -Planning&Zoning - - - - Government Buildings - - - - Public Safety - - - - Emergency Mangement - - - - Protective Inspections - - - - Street Maintenance - - - Park Maintenance - - - - Recreation - - - - Transfers - - - - Total General Fund - - - - TCAAP - - - - Cable Fund - - - - Risk Management - - - - Park Fund - - - - Community Services - - - - EDA General Fund - - . - EDA TIF#3 Cottage Villas - - - - EDA Revolving Fund - - - - EDA TIE#2 Round Lake - - - - Total Special Revenue Funds - - - - S 2 GO Tax Increment Bonds of 1998A 280,150 251,475 28,675 89.76% IIITotal Debt Service Funds 280,150 251,475 28,675 89.76% Equipment,Bldg&Replacement - - - - Public Safety Capital 65,000 - 65,000 0.00% Capital Improvement Fund(PIR) 200,000 - 200,000 0.00% Total Capital Funds 265,000 - 265,000 0.00% Water - - - - Sanitary Sewer - - - - Recycling - - - - Surface Water Management - - - - Total Enterprise Funds - - - - Total Other Financing Sources 545,150 251,475 293,675 46.13% Prior Period Adjustment - - - - Total Revenues $ 9,511,455 $ 1,257,945 $ 8,253,510 13.23% • • 3 • City of Arden Hills • City-Wide Budget Summary Proposed Actual Balance YTD FY 2008 YTD 3/31/08 Available %of Budget Operating Expenses Mayor&Council $ 61,485 $ 10,606 50,879 17.25% Elections 16,940 - 16,940 0.00% Administration 412,993 79,344 333,649 19_21% Finance&Support Services 124,096 22,509 101,587 18.14% Planning&Zoning 254,307 36,048 218,259 14.17% Government Buildings 235,909 30,769 205,140 13.04% Public Safety 1,154,638 167,358 987,280 14.49% Emergency Mangement 32,295 1,204 31,091 3.73% Protective Inspections 236,027 42,184 193,843 17.87% Street Maintenance 259,725 57,739 201,986 2223% Park Maintenance 378,050 70,915 307,135 18.76% Recreation 201,275 31,358 169,917 15.58% Reserves/Contingency 11,355 - 11,355 0.00% Transfers 200,000 - 200,000 0.00% Total General Fund 3,579,095 550,035 3,029,060 15.37% TCAAP 1,006,748 103,780 902,968 10.31% Cable Fund 77,957 25,825 52,132 33.13% Risk Management 27,000 - 27,000 0.00% Park Fund - - - - Community Services 65,000 - 65,000 0.00% EDA General Fund 17,200 51 17,149 0.30% EDA TIF#3 Cottage Villas 44,200 - 44,200 0.00% EDA Revolving Fund - - - - : EDA TIF#2 Round Lake 3,450 - 3,450 0.00% Total Special Revenue Funds 1,241,555 129,656 1,111,899 10.44% GO Tax Increment Bonds of 1998A - - - - Total Debt Service Funds - - - - Equipment,Bldg&Replacement - - - - 4110 Public Safety Capital - Capital Improvement Fund(PIR) - - - Total Capital Funds - - - - Water 1,612,980 251,743 1,361,237 15.61% Sanitary Sewer 1,387,870 238,814 1,149,056 17.21% Recycling 116,111 21,034 95,077 18.12% Surface Water Management 246,353 46,121 200,232 18.72% Total Enterprise Funds 3,363,314 557,712 2,805,602 16.58% Total Operating Expenses 8,183,964 1,237,403 6,946,561 15.12% Capital Outlay Mayor&Council - - - - Elections - - - - Administration 46,350 - 46,350 0.00% Finance&Support Services 4,000 - 4,000 0.00% Planning&Zoning 500 - 500 0.00% • Government Buildings 2,500 - 2,500 0.00% Public Safety - - - - Emergency Mangement 4,000 - 4,000 0.00% Protective Inspections 1,500 - 1,500 0.00% Street Maintenance - - - - Park Maintenance 1,750 - 1,750 0.00% Recreation 1,500 - 1,500 0.00% Transfers - - - - Total General Fund 62,100 - 62,100 0.00% TCAAP - - - - Cable Fund 6,000 15.312 (9,312) 255.20% Risk Management - - - - Park Fund 253,000 203 252,797 0.08% Community Services - - - - EDA General Fund 11,000 - 11,000 0.00% EDA TIF#3 Cottage Villas - - - - EOA Revolving Fund - - - - E0DA TIF#2 Round Lake - - - - Total Special Revenue Funds 270,000 15,515 254,485 5.75 4 GO Tax Increment Bonds of 1998A - - - • • Total Debt Service Funds - - - Equipment,Bldg&Replacement - - - Public Safety Capital 162,555 725 161,830 0.45% Capital Improvement Fund(PIR) 213,000 47,597 165,403 22.35% Total Capital Funds 375,555 48,322 327,233 12.87% Water 56,890 - 56,890 0.00% Sanitary Sewer 1,750 - 1,750 0.00% Recycling - - Surface Water Management 70,000 - 70,000 0.00% Total Enterprise Funds 128,640 - 128,640 0.00% Total Capital Outlay 836,295 63,837 772,458 7.63% Debt Service GO Tax Increment Bonds of 1998A 280,150 251,475 28,675 89.76% Total Debt Service 280,150 251,475 28,675 89.76% Other Financing Uses Mayor&Council - - - - Elections - - - - Administration - - ' - Finance&Support Services - - - Planning&Zoning - - - - Government Buildings - - - - Public Safety - - - - Emergency Mangement - - - - Protective Inspections - - - Street Maintenance - - - - Park Maintenance - - - Recreation - - - - Transfers - - - - Total General Fund - - - - TCAAP - - - Cable Fund - - - •isk Management - - - - Park Fund - - - Community Services - - - - EDA General Fund - - - - EDA TIF#3 Cottage Villas - - - - EDA Revolving Fund EDA TIF#2 Round Lake 280,150 251,475 28,675 89.76% Total Special Revenue Funds 280,150 251,475 28,675 89.76% GO Tax Increment Bonds of 1998A - - - - Total Debt Service Funds - - - - Equipment,Bldg&Replacement - - - - Public Safety Capital - - - - Capital Improvement Fund(PIR) - - - - Total Capital Funds - - - - Water - - - Sanitary Sewer - - -Recycling - - - Surface Water Management - - Total Enterprise Funds - - - Total Other Financing Uses 280,150 251,475 28,675 89.76% Total Expenditures $ 9,580,559 $ 1,804,190 $ 7,776,369 18.83 • 5 • General Fund Summary • • City of Arden Hilts• General Fund Summary 2008 Budget Proposed Actual Balance YTD FY 2008 YTD 3/31/08 Available %of Budget Revenues Taxes 101-41300-31010 Current Ad Valorem Taxes 2,563,635 - 2,563,635 0.00% 101-41300-31020 Delinquent Ad Valorem Taxes 7,000 - 7,000 0.00% 101-41300-31030 Mobile Home Tax 10,000 - 10,000 0.00% 101-41300-31040 Fiscal Disparities 233,713 - 233,713 0.00% 101-41300-31910 Penalties&Interest on Taxes - - - - 101-41300-31920 Forfeited Tax Sales - - - - Total Taxes 2,814,348 - 2,814,348 0.00% Licenses and Permits 101-41300-32110 Liquor,On Sale&Sunday 32,000 - 32,000 0.00% 101-41300-32111 Liquor,Off Sale 1,100 - 1,100 0.00% 101-41300-32160 Contractors 5,000 1,590 3,410 31.80% 101-41300-32180 Business Licenses 12,000 1,605 10,395 13.38% 101-42400-32210 Plan Review&Bldg Permits 125,000 16.603 108,397 13.28% 101-42400-32220 Mechanical Permits 20,000 5,451 14,549 27.26% 101-42400-32230 Plumbing Permits 10,000 1,757 8,243 17.57% 101-4 1 300-3 2240 Animal Licenses 3,500 265 3,235 7.57% 1 01-41 91 0-32 2 5 0 Sign Permits 1,200 200 1,000 16.67% 101-42400-32260 Electrial Permits 20,000 5,452 14,548 27.26% 101-42400-32270 Utility Permit Fees 300 150 150 50.00% 101-42400-32275 Fire Suppression Permits 6,000 2,384 3,616 39.73% 101-42400-32278 Fire Permit Plan Check Fee 3,000 1,279 1,721 42.63% Total Licenses and Permits 239,100 36,736 202,364 15.36% Intergovernmental Revenues 101-41300-33402 Market Value Homestead Credit - - - - •101-41300-33420 State PERA Aid 5,179 5,179 0.00% 101-42100-33416 Police Aid 44,000 - 44,000 0.00% 101-43100-33418 MSA Maintenance 62,000 32,291 29,710 52.08% 101-41910-33422 State Grants 10,000 - 10,000 0.00% Other Intergovernmental 121,179 32,291 88,889 26.65% Charges for Services 101-41910-34103 Zoning and Subdivision Fees - - - - 101-41910-34104 Plan Checking Fees 50,000 6,373 43,627 12.75% 101-41910-34106 Plat&Other Fees 17,000 6,303 10,697 37.08% 101-41300-34108 Admin Chgs from other funds 30,925 - 30,925 0.00% 101-41500-34108 Admin Chgs from other funds 23,743 - 23,743 0.00% 101-41940-34108 Admin Chgs from other funds 95,163 - 95,163 0.00% 101-41300-34120 Water Tower Antenna Rentals 55,761 15,296 40,465 27.43% 101-41300-34121 Other General Govt Charges 3,000 - 3,000 0.00% 101-42100-34202 False Alarms 4,000 450 3,550 11.25% 101-42100-34206 Impound Fees 200 - 200 0.00% 101-42400-34207 State Building Code Surcharges 8,000 1,051 6,949 13.13% 101-42400-34208 City Building Code Surcharges 1,000 125 875 12.50% 101-45200-34300 Park Facility Rental Fees 3,500 964 2,536 27.54% 101-45120-34730 Summer Playground Fees 12,500 268 12,232 2.14% 101-45120-34740 Summer Trip Fees 1,050 - 1,050 0.00% 101-45120-34781 Adult Programs 500 - 500 0.00% 101-45120-34782 Youth Programs 42,500 4,862 37,638 11.44% 101-45120-34785 Adult Softball 15,000 9,080 5,920 60.53% 101-45120-34790 After School Programs 16,000 1,867 14,133 11.67% 101-45120-34791 Special Events Programs 2,000 833 1,167 41.65% Total Charges for Services 381,842 47,471 334,371 12.43% Fines&Forfeits 1 0 1-42 100-351 1 0 Highway Patrol Fines 1.000 4.694 (3,694) 469.39% 101-42100-35130 DWI Forfeitures 1,000 56 944 5.56% 101-42100-35140 Violations Bureau 33,000 5,479 27,521 16.60% 101-42100-35150 Tobacco Fines - - - - • Total Fines&Forfeits 35,000 10,229 24,771 29.23% 6 Miscellaneous 0 101 41300 36210 Interest Income 40,000 15.193 24,807 37.98% 101-41300-36230 Contributions/Donations 3,600 2.560 1,040 71.12% 101-41910-36240 Developer Reimbursements - - - 101-43100-36270 Miscellaneous Reimbursements 450 117 333 26.00% 101-41300-36270 Miscellaneous Reimbursement 4,000 240 3,760 6.00% 101-43100-36275 Private Street Light Reimbursem - - - _ 101-42400-36280 Fire Inspection Reimbursement - Total Miscellaneous 48,050 18,110 29,940 37.69% Total Operating Revenues 3,639,519 144,837 3.494,683 3.98% Other Financing Sources 101-42100-39101 Sales of General Fixed Assets - - - - 101-45200-39203 Transfer - Total Other Financing Sources - - Total General Fund Revenue $ 3,639,519 $ 144,837 $ 3,494,683 3.98% Operating Expenses Mayor&Council $ 61,485 $ 10,606 50,879 17.25% Elections 16,940 - 16,940 0.00% Administration 412,993 79,344 333.649 19.21% Finance&Support Services 124,096 22.509 101,587 18.14% Planning&Zoning 254,307 36,048 218,259 14.17% Government Buildings 235,909 30.769 205,140 13.04% Public Safety 1,154,638 167,358 987,280 14.49% Emergency Management 32,295 1,204 31,091 3.73% Protective Inspections 236,027 42.184 193,843 17.87% Street Maintenance 259,725 57,739 201,986 22.23% Park Maintenance 378,050 70,915 307,135 18.76% Recreation 201.275 31,358 169,917 15.58% Reserves/Contingency 11,355 - 11,355 0.00% Transfers 200,000 200,000 0.00% Total Operating Expenses 3,579,095 550,035 3,029,060 15.37% Capital Outlay Mayor&Council - - - - Elections Administration 46,350 - 46,350 0.00% Finance&Support Services 4,000 - 4,000 0.00% Planning&Zoning 500 - 500 0.00% Government Buildings 2,500 - 2,500 0.00% Public Safety - Emergency Management 4,000 - 4,000 0.00% Protective Inspections 1,500 - 1,500 0.00% - Street Maintenance Park Maintenance 1,750 - 1,750 0.00% Recreation 1,500 - 1,500 0.00% - Transfers Total Capital Outlay 62,100 - 62,100 0.00% Total General Fund Expenses $ 3,641,195 $ 550,035 $ 3,091,160 15.11% Revenue Over/(Under)Expense! (1,675) (405,199) 403,523 24183.87% II 7 City of Arden Hills 0 2008 Budget Function:General Government Department:Mayor&Council Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 101-41100-41010 Regular Salaries $ 16,400 $ 4,100 $ 12,300 25.00% 101-41100-41220 FICA Expense $ 1,255 $ 314 $ 941 25.02% 101-41100-41510 Workers Comp Ins Prem - 35 $ (35) - Total Personal Services 17,655 4,449 13,206 25.20% Materials and Supplies 101-41100-42010 Supplies/Accessories $ - - 101-41100-42030 Printed Forms 500 $ 500 0.00% Total Materials and Supplies 500 - 500 0.00% Other Services and Charges 101-41100-43100 Other Professional Services 10,800 2,319 $ 8,481 21.47% 101-41100-43210 Telephone&Fax - 83 $ (83) - 101-41100-43220 Postage 7,800 75 $ 7,725 0.96% 101-41100-43510 Legal Notice/Advertising 2,000 $ 2,000 0.00"/ 101-41100-43540 Newsletter Printing/Publishing 13,130 2,922 $ 10,208 22.26% 101-41100-43620 Property&Liability Insurance 400 311 $ 89 77.75% 101-41100-44040 Maint of Vehicles and Equip $ - - 1 01-4 1 1 00-44 32 5 Training/Subsistence 3,600 345 $ 3,255 9.60% 101-41100-44330 Dues/Licenses 500 $ 500 0.00% 101-41100-44390 Micellaneous 4,600 101 $ 4,499 2.20% 101-41100-44901 Misc Community Projects 500 $ 500 0.00% Other Services and Charges 43,330 6,157 37,173 14.21% IIITotal Operating Expenses 61,485 10,606 50,879 17.25% Capital Outlay 1 01-4 1 500-45600 Equipment $ - 1 0 1-41 500-45700 Office Equip&Furnishings $ - Total Capital - - - - Department Total $ 61,485 $ 10,606 $ 50,879 17.25% Funding Source: General Fund • 8 City of Arden Hills 10 2008 Budget Function: General Government Department:Elections Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 101-41410-41040 Temporary Employees $ 13,390 $ 13,390 0.00% 101-41410-41210 PERA Employer Expense $ - - 101-41410-41220 FICA Expense $ - Total Personal Services 13,390 - 13,390 0.00% Materials and Supplies 101-41410-42010 Supplies/Accessories 1,000 $ 1,000 0.00% 101-41410-42030 Printed Forms $ - Total Materials and Supplies 1,000 - 1,000 0.00% Other Services and Charges 101-41410-43080 Appl Software Support 1,000 $ 1,000 0.00% 1 01-414 1 0-4 31 00 Other Professional Services $ - - 101-41410-43220 Postage 300 $ 300 0.00% 1 01-4 14 1 0-4 3310 Mileage Reimbursement 50 $ 50 0.00% 1 01-4141 0-44325 Training/Subsistence 1,000 $ 1,000 0.00% 101-41410-44390 Micellaneous 200 $ 200 0 00% Other Services and Charges 2,550 - 2,550 0.00% Total Operating Expenses 16,940 - 16,940 0.00% Capital Outlay 110101-41410-45700 Office Equip&Furnishings $ - Total Capital - - - - _ Department Total $ 16,940 $ - $ 16,940 0.00%I Funding Source: General Fund • 9 City of Arden Hills ell2008 Budget Function:General Government Department: Administration Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 101-41300-41010 Regular Salaries $ 189,398 $ 29,657 159,741 15.66"/ 101-41300-41020 Overtime Salaries 101-41300-41022 Compensatory Time Pay - - 101-41300-41024 PTO Pay - - 101-41300-41026 Holiday Pay 101-41300-41040 Temporary Employees - _ 101-41300-41110 Unused PTO 101-41300-41120 Car Allowance 1,800 1,800 0.00% 101-41300-41130 Employer Savings Match 908 766 142 84.32% 101 31300-41210 PERA Employer Expense 11,837 1,234 10,604 10.42% 101-4130041220 FICA Expense 14,496 2,545 11,951 17.56% 101-41300-41300 Insurance Expense 22,556 5,165 17,391 22.90% 101-41300-41310 Life Insurance/STD/LTD 1,991 115 1,876 5.75% 101-41300-41410 Paid Unemployment Benefits 10141300-41510 Workers Comp Ins Premiums 1,786 (1,786) - Total Personal Services 242,986 41,267 201,719 16.98% Materials and Supplies 101-41300-42010 Supplies/Accessories 98 (98) - 101-41300-42030 Printed Forms - 177 (177) - Total Materials and Supplies - 275 (275) - Other Services and Charges 101-41300-43010 Auditing and Accounting Sery 101-41300-43030 Engineering Fees 50,000 50,000 0.00% 101-41300-43040 Legal Fees 36,000 1,744 34,256 4.84% 101-41300-43045 Legal-Prosecution 34,000 4,478 29,522 13.17% 101-41300-43050 Recruitment Services0 101-41300-43080 Appl Software Support 2,000 5,000 (3,000) 250.00% Recruitment of City Administrator - 101-41300-43081 PC Network Support - - 101-41300-43090 Financial Consultant Fees 101-41300-43100 Other Professional Service 3,500 950 2,550 27.14% 101-41300-43210 Telephone/Cell Phone Charges 752 58 694 7.73% 101-41300-43220 Postage - 2,190 (2,190) - 101-41300-43250 Miscellaneous Other Comm 200 200 0.00% 101-41300-43310 Mileage Reimbursement 500 1,274 (774) 254.79%Reimbursement to Interim City Administrator 101-41300-43510 Legal Notice/Advertising 1,000 186 814 18.61% 101-41300-43520 General Notices/Public Info 30 (30) - 101-41300-43620 Property&Liability Insurance 17,450 15,892 1,559 91.07"/ 101-41300-44040 Maint of Vehicles and Equip - 350 (350) - 101-41300-44150 Rentals - 101-41300-44310 Cash Short (1) 1 - 101-41300-44323 Tuition Reimbursement 101-41300-44325 Training/Subsistence 7,500 926 6,574 12.34"/ 101-41300-44330 Dues/Licenses 14,430 4,294 10,136 29.76% 101-41300-44370 Administrative Charges 101-41300-44371 Admin Fees 1,875 431 1,444 23.01% 101-41300-44390 Miscellaneous Other 800 800 0 00% 101-41300-44901 Misc Community Projects - _ Other Services and Charges 170,007 37,802 132,205 22.24% Total Operating Expenses 412,993 79,344 333,649 19.21% Capital Outlay 101-41300-45600 Equipment - 101-41300-45700 Office Equip&Furnishings 46,350 46,350 0.00% Total Capital 46,350 - 46,350 0 00% Department Total $ 459,343 $ 79,344 $ 379,999 17.27% •ur)c11119 Source: General Fund - 10 City of Arden Hills 0 2008 Budget Function: General Government Department: Finance&Support Services Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 101-41500-41010 Regular Salaries $ 47,964 $ 7,716 40,248 16.09% 101-41500-41110 Unused PTO 1 01-4 1 500-4 1 1 30 Employer Savings Match 514 328 186 63.83% 101-41500-41210 PERA Employer Expense 2,998 565 2,433 18.84% 101-41500-41220 FICA Expense 3,674 745 2,929 20.29% 101-41500-41300 Insurance Expense 5,318 1,033 4,285 19.42% 101-41500-41310 Life Insurance/STD/LTD 450 50 400 11.14% 101-41500-41410 Paid Unemployment Benefits - _ 101-41500-41510 Workers Comp Ins Premiums Total Personal Services 60,918 10,437 50,481 17.13% Materials and Supplies 101-41500-42010 Supplies/Accessories 20,400 7,269 13,131 35.63% 101-41500-42030 Printed Forms 1,325 1,325 0.00% Total Materials and Supplies 21,725 7,269 14,456 33-46% Other Services and Charges 101-41500-43010 Auditing and Accounting Sery 5,600 5,600 0.00% 101-41500-43080 Appl Software Support 3,670 2,254 1,416 61.42% 101-41500-43081 PC Network Support 5,897 5,897 0.00% 101-41500-43090 Financial Consultant Fees 1,000 1,000 0.00% 101-41500-43100 Other Professional Service - 101-41500-43210 Telephone/Cell Phone Charges - - - 101-41500-43220 Postage 8,000 27 7,973 0.34% Miscellaneous Other Comm•101-41500-43250 101-41500-43310 Mileage Reimbursement 250 250 0.00% 101 41500 43510 Legal Notice/Advertising 1,500 43 1,457 2.85% 101-41500-43540 Newsletters 200 200 0.00% 101-41500-44040 Maint of Vehicles and Equip 1,800 1,800 0.00% 101-41500-44150 Rentals 101-41500-44323 Tuition Reimbursement 3,756 3,756 0.00% 101-41500-44325 Training/Subsistence 6,015 1,248 4,767 20.75% 101-41500-44330 Dues/Licenses 2,065 50 2,015 2.42% 101-41500-44370 Administrative Charges 1,500 1,181 319 78.76% Cr Card Chgs/recovered from other funds 101-41500-44390 Miscellaneous Other 200 200 0.00% Other Services and Charges 41,453 4,803 36,650 11.59% Total Operating Expenses 124,096 22,509 101,587 18.14% Capital Outlay 101-41500-45600 Equipment 101-41500-45700 Office Equip&Furnishings 4,000 4,000 0.00% Total Capital 4,000 - 4,000 0.00% Department Total $ 128,096 $ 22,509 $ 105,587 17.57% Funding Source: General Fund III 11 • • City of Arden Hills 2008 Budget Function: General Government Department: Planning&Zoning Account Proposed Actual Balance YID No. Activity FY 2008 YID 3/31/08 Available %of Budget Personal Services 1 01-41 91 0-41 01 0 Regular Salaries $123,138 $ 12,729 110,409 10.34% 101-41910-41110 Unused PTO 101-41910-41130 Employer Savings Match 1,234 574 660 46.53% 101-41910-41210 PERA Employer Expense 7,696 812 6,884 10.55% 101-41910-41220 FICA Expense 9,430 1,027 8,403 10.89% 101-41910-41300 Insurance Expense 13,677 1,547 12,130 11.31% 101-41910-41310 Life Insurance/STD/LTD 1,132 76 1,056 6.69% 101-41910-41410 Paid Unemployment Benefits - _ 101-41910-41510 Workers Comp Ins Premiums 786 (786) Total Personal Services 156,307 17,551 138,756 11.23% Materials and Supplies 101-41910-42010 Supplies/Accessories 60 (60) - 101-41910-42030 Printed Forms 1,300 1,300 0.00% Total Materials and Supplies 1,300 60 1,240 4.59% Other Services and Charges 101-41910-43030 Engineering Fees 3,000 3,000 0.00% 101-41910-43040 Legal Fees 10,000 2,237 7,763 22.37% 101-41910-43090 Financial Consultant Fees 1,295 (1,295) - 101-41910-43100 Other Professional Service 70,000 13,918 56,082 19.88% 101-41910-43210 Telephone/Cell Phone Charges 250 29 221 11.62% 101-41910-43220 Postage 750 750 0.00% 101-41910-43310 Mileage Reimbursement 1,000 1,000 0.00% 01-41910-43430 Other Advertising 500 (500) - 01-41910-43510 Legal Notice/Advertising 700 21 679 3.05% 101-41910-43520 General Notices/Public Info 113 (113) - 101-41910-43530 Ordinance Publication 12 (12) - 101-41910-44325 Training/Subsistence 4,000 312 3,688 7.79% 101-41910-44330 Dues/Licenses 2.500 2,500 0.00% 101-41910-44335 Public Official Training 500 500 0.00% 101-41910-44375 Admin Charge to Oth Funds - - 101-41910-44390 Miscellaneous Other 101-41910-44901 Misc Community Projects 4,000 4,000 0.00% Other Services and Charges 96.700 18,437 78,263 19.07% Total Operating Expenses 254,307 36,048 218,259 14.17% Capital Outlay 101-41910-45600 Equipment - - 101-41910-45700 Office Equip&Furnishings 500 500 0.00% Total Capital 500 - 500 0.00% Department Total $254,807 $ 36,048 $218,759 14.15% Funding Source: General Fund • 12 City of Arden Hills S2008 Budget Function: General Government Department Government Buildings Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 101-41940-41010 Regular Salaries $ 23,490 $ 4,639 18,851 1975% 101-41940-41020 Overtime Salaries 2,000 (258) 2,258 -12 89% 101-41940-41040 Temporary Employees - - 101-41940-41110 Unused PTO 1,525 1,525 0.00% 101-41940-41130 Employer Savings Match 160 100 60 62.41% 101-41940-41210 PERA Employer Expense 1,593 254 1,339 15.94% 101-41940-41220 FICA Expense 1,951 351 1,600 17.98% 101-41940-41300 Insurance Expense 2,834 630 2,204 22.23% 101-41940-41310 Life Insurance/STD/LTD 256 26 230 10.14% 101-41940-41410 Paid Unemployment Benefits 101-41940-41510 Workers Comp Ins Premiums 176 (176) - Total Personal Services 33,809 5,917 27,892 17.50% Materials and Supplies 1 01-4 1 94 0-42 01 0 Supplies/Accessories 310 (310) - 1 01-4 1 940-4 21 5 0 Shop Materials _ - 101-41940-42230 Maint Materials 101-41940-42245 Maintenance Materials 4,000 2,252 1,748 56.30% 101-41940-42400 Small Tools/Equipment 1,000 1,000 0.00% Total Materials and Supplies 5,000 2,562 2,438 51.23% Other Services and Charges 101-41940-43010 Auditing and Accounting Sery - - 101-41940-43030 Engineering Fees 7,700 (7,700) - City Hall Repairs 1 01-41 940-4 304 0 Legal fees 1,000 1,000 0.00% ii101-41940-43100 Other Professional Service 4,747 (4,747) - City Hall Repairs 101-41940-43210 Telephone/Cell Phone Charges 22,000 1,040 20,960- 4.73% 01-41940 43220 Postage - 101-41940-43310 Mileage Reimbursement 100 5 95 4.85% 101-41940-43520 General Notices/Public Info 27 (27) - 101-41940-43810 Electricity/Gas 31,000 5,060 25,940 16.32% 101-41940-43840 Sanitation/Waste Removal 23,000 3,297 19,703 14.34% 101-41940-43870 Other Utility Services 2,500 2,500 0.00% 101-41940-44010 Bldg/Ground Maint 30,000 413 29,587 1.38% 101-41940-44040 Maint of Vehicles and Equip 101-41940-44120 Ramsey Co Maint Facility 85,000 85,000 0.00% 101-41940-44150 Rentals 1,000 1,000 0.00% 101-4 1 940-44325 Training/Subsistence - - 101-41940-44330 Dues/Licenses - _ 101-41940-44370 Administrative Charges - - 101-41940-44371 Admin Fees 101-41940-44390 Miscellaneous Other 1,500 1,500 0.00% 101-41940-44901 Misc Community Projects Other Services and Charges 197,100 22,290 174,810 11.31% Total Operating Expenses 235,909 30,769 205,140 13.04% Capital Outlay 101-41940-45600 Equipment 101-41940-45700 Office Equip&Furnishings 2,500' 2,500 0.00% Total Capital 2,500 - 2,500 0.00% Department Total $ 238,409 $ 30,769 $ 207,640 12.91% Funding Source: General Fund III 13 • City of Arden Hills 2008 Budget Function: Public Safety Department: Public Safety Account Proposed Actual Balance YTO No. Activity FY 2008 YTD 3/31/08 Available %of Budget Other Services and Charges 101-42100-43040 Legal Fees - - - 101-42100-43100 Other Professional Service 101-42100-43120 Contract Policing 806,316 161,090 645,226 19.98% 101-42100-43121 911 Dispatch Services 30,700 5,113 25,587 16.65% 101-42100-43130 Fire Contract 309,622 309,622 0.00% 101-42100-43150 Animal Ord Enforcement 8,000 1,155 6,845 14.43% 101-42100-43810 Electricity/Gas - _ 101-42100-44390 Miscellaneous Other _ - - 101-42100-44901 Misc Community Projects - Other Services and Charges 1,154,638 167,358 987,280 14.49% Total Operating Expenses 1,154,638 167,358 987,280 14.49% Capital Outlay - 101-42100-45600 Equipment - - - 101-42100-45700 Office Equip&Furnishings - - Total Capital - Department Total $ 1,154,638 $ 167,358 $ 987,280 14.49% Funding Source: General Fund • a/ 14 • City of Arden Hills 2008 Budget Function: Public Safety Department: Emergency Management Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 101-42300-41010 Regular Salaries $ 3,800 $ 785 3,015 20.66% 101-42300-1110 Unused PTO 101-42300-41130 Employer Savings Match - 27 (27) - 101-42300-41210 PERA Employer Expense 237 57 180 23.85% 101-42300-41220 FICA Expense 291 68 223 23.35% 101-42300-41300 Insurance Expense 389 70 319 17.96% 101-42300-41310 life Insurance/STD/LTD 28 4 24 14.51% 101-42300-41410 Paid Unemployment Benefits 101-42300-41510 Workers Comp Ins Premiums 29 (29) - Total Personal Services 4,745 1,039 3,705 21.91% Materials and Supplies 101-42300-42010 Supplies/Accessories 1 01-42300-4 2030 Printed Forms 101-42300-42120 Motor Fuels Total Materials and Supplies - - - Other Services and Charges 101-42300-43030 Engineering Fees - _ 101-42300-43040 Legal Fees 101-42300-43100 Other Professional Service - 101-42300-43102 Electrical Inspections 101-42300-43210 Telephone/Cell Phone Charges 350 350 0.00% 101-42300-43220 Postage - •101-42300-43310 Mileage Reimbursement 100 100 0.00% 101-42300-43510 Legal Notice/Advertising 101-42300-43810 Electric Utilities 500 34 - 466 6.87% 101-42300-44040 Maint of Vehicles/Equip 101-42300-44010 Repairs&Maint-Buildings 25,000 25,000 0.00% 101-42300-44325 Training/Subsistence 1,000 1,000 0.00% 101-42300-44330 Dues/Licenses 600 130 470 21.67% 101-42300-44375 Public Official Training - - 101-42300-44380 Building Code Surcharges - - 101-42300-44390 Miscellaneous Other - - 101-42300-44901 Misc Community Projects Other Services and Charges 27,550 164 27,386 0.60% Total Operating Expenses 32,295 1,204 31,091 3.73% Capital Outlay 101-42300-45500 Heavy Machinery&Auto 4,000 4,000 0 00% 101-42300-45700 Office Equip&Furnishings - Total Capital 4,000 - 4,000 0 00% Department Total $ 36,295 $ 1,204 $ 35,091 3.32% Funding Source: General Fund New Department-decreased recreation allocation from public works director 1 • 15 f City of Arden Hills • 2008 Budget Function: Public Safety Department: Protective Inspections Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 101-42400-41010 Regular Salaries $ 151.897 $ 28,459 123,438 18.74% 101-42400-41110 Unused PTO 101-42400-41130 Employer Savings Match 1,549 1,041 508 67.17°/% 101-42400-41210 PERA Employer Expense 9,494 1,834 7,660 19.32% 101-42400-41220 FICA Expense 11,632 2,160 9,472 18.57% 101-42400-41300 Insurance Expense 19,194 3,978 15,216 20.73% 1 01-42400-4 1 3 1 0 Life Insurance/STD/LTD 1,511 170 1,341 11.26% 101-42400-41410 Paid Unemployment Benefits - - 101-42400-41510 Workers Comp Ins Premiums 789 (789) - Total Personal Services 195,277 38,431 156,846 19.68% Materials and Supplies 101-42400-42010 Supplies/Accessories 650 650 0.00% 101-42400-42030 Printed Forms 600 600 0.00% 101-42400-42120 Motor Fuels 1,000 231 769 23.09% 101-42400-42210 Equipment Repair Parts - - 101-42400-42270 Utility Maint Supplies - - 101-42400-42600 Other(Code Books) 1,500 1,500 0.00% Total Materials and Supplies 3,750 231 3,519 6.16% Other Services and Charges - - 101-42400-43030 Engineering Fees 1 01-4 2400-4 3 040 Legal Fees 88 (88) - 101-42400-43080 Appt,Software Support 6,000 6,000 0.00% - - 101-42400-43100 Other Professional Service 01-42400-43102 Electrical Inspections 17,000 2,847 14,153 16.75% 101-42400-43210 Telephone/Cell Phone Charges 800 58 742 7.26% 101-42400-43220 Postage 300 300 0.00% 101-42400-43310 Mileage Reimbursement 150 150 0.00% 1 0 1-4 2400-4351 0 Legal Notice/Advertising 200 200 0.00% 101-42400-44040 Maint of Vehicles/Equip 500 500 0.00% 101-42400-44323 Tuition Reimbursement 1,000 1,000 0.00% 101-42400-44325 Training/Subsistence 2,500 430 2,070 17.20% 101-42400-44330 Dues/Licenses 550 100 450 18.18% 101-42400-44375 Public Official Training - - 101-42400-44380 Building Code Surcharges 8,000 8,000 0.00% - 101-42400-44390 Miscellaneous Other 101-42400-44901 Misc Community Projects - - Other Services and Charges 37,000 3,523 33,477 9.52% Total Operating Expenses 236,027 42,184 193,843 17.87% Capital Outlay 101-42400-45500 Heavy Machinery&Auto - 101-42400-45700 Office Equip&Furnishings 1,500 1,500 0.00% Total Capital 1,500 - 1,500 0.00% Department Total $ 237,527 $ 42,184 $ 195,343 17.76% Funding Source: General Fund ill 16 0 City of Arden Hills 2008 Budget Function:Public Works Department Street Maintenance Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 101-43100-41010 Regular Salaries $ 106,931 $ 21,824 85,107 20.41% 101-43100-41020 Overtime Salaries 12,500 1,884 10,616 15.07% 101-43100-41040 Temporary Employees 4,400 47 4,353 1.07% 101-43100-41110 Unused PTO 6,405 6,405 0.00% 101-43100-41130 Employer Savings Match 134 109 25 81.60% 101-43100-41210 PERA Employer Expense 7.464 1,523 5,941 20.40% 101-43100-41220 FICA Expense 9,474 1,804 7,670 19.05% 101-43100-41300 Insurance Expense 15,691 4,370 11,321 27.85% 101-43100-41310 Life Insurance/STD/LTD 1,251 150 1,101 11.97% 101-43100-41410 Paid Unemployment Benefits - 1 0 1-43 100-4 1 5 1 0 Workers Comp Ins Premiums 9,313 (9,313) - Total Personal Services 164,250 41,025 123,225 24.98% Materials and Supplies 101-43100-42010 Supplies/Accessories 433 (433) - 101-43100-42030 Printing 100 100 0.00% 101-43100-42111 Uniform Expense 1.068 62 1,006 5.80% 101-43100-42120 Motor Fuels 7,605 1.017 6,588 13.38% 101-43100-42150 Shop Materials 1,080 597 483 55.29% 101-43100-42210 Equipment Repair Parts 3,375 814 2,561 24.13% 101-43100-42230 Bldg&Ground Maint 150 150 0.00% 101-43100-42240 Roadmix 13,000 255 12,745 1.97% 101-43100-42245 Maint Materials 10,000 402 9,598 4.02% 101-43100-42246 Sand,Salt 16,000 5,287 10,713 33.04% 1 01-4 3 100-42400 Small Tools/Equipment 2,205 291 1,914 13.20% Total Materials and Supplies 54.583 9.159 45,424 16.78% Other Services and Charges 001-43100-43010 Auditing and Accounting Sery - _ 01-43100-43030 Engineering Fees _ _ 101-43100-43040 Legal Fees - _ 101-43100-43100 Other Professional Service 101-43100-43210 Telephone/Cell Phone Charges 750 56 694 7.43% 101-43100-43220 Postage 101-43100-43310 Mileage Reimbursement 475 475 0.00% 101-43100-43410 Employment Advertising 200 200 0.00% 101-43100-43810 Electricity/Gas 24,100 4,794 19,306 19.89% 101-43100-43840 Sanitation/Waste Removal 1,200 1,200 0.00% 101-43100-43870 Other Utility Services 101-43100-44010 Bldg/Ground Maint - _ 101-43100-44030 Maint of Utilities 4,000 578 3,422 14.45% 101-43100 44033 Seal Coating/Resurfacing - _ 101-43100-44040 Maint of Vehicles and Equip 2,250 1,549 702 68.82% 101-43100-44150 Rentals 1,500 1,500 0.00% 101-43100-44323 Tuition Reimbursement 450 450 0.00% 101-43100-44325 Training/Subsistence 2,917 392 2,525 13.43% 101-43100-44330 Dues/Licenses 990 159 831 16.09% 101-43100-44370 Administrative Charges - _ 101-43100-44371 Admin Fees 101-43100-44390 Miscellaneous Other 2,000 2,000 0.00% 101-43100-44395 Drug Testing 60 28 32 46.88% 101-43100-44901 Mist Community Projects - _ Other Services and Charges 40,892 7,555 33,337 18.48% Total Operating Expenses 259,725 57,739 201,986 22.23% Capital Outlay 101-43100-45400 Equipment 101-43100-45500 Heavy Machinery&Auto - _ 101-43100-45700 Office Equip&Furnishings - _ Total Capital - - • Department Total $ 259.725 $ 57,739 $ 201,986 22.23% Funding Source: General Fund 17 • City of Arden Hills 2008 Budget Function:Parks and Recreation Department: Park Maintenance Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 101-45200-41010 Regular Salaries $ 149,293 $ 30,991 118,302 20.76% 101-45200-41020 Overtime Salaries 5,000 198 4,802 3.96% 101-45200-41040 Temporary Employees 36,500 8,021 28,479 21.98% 101-45200-41110 Unused PTO 6,405 6,405 0.00% 101-45200-41130 Employer Savings Match 507 301 206 59.33% 101-45200-41210 PERA Employer Expense 9,644 1,655 7,989 17.16% 101-45200-41220 FICA Expense 14,600 3.040 11,560 20.82% 101-45200-41300 Insurance Expense 21,343 4,529 16,814 21.22% 101-45200-41310 Life Insurance/STD/LTD 1,350 557 793 41.24% 1 0 1-4 5200-41410 Paid Unemployment Benefits 101-45200-41510 Workers Comp Ins Premiums 6,580 (6,580) Total Personal Services 244,642 55,872 188,770 22.84% Materials and Supplies 101-45200-42010 Supplies/Accessories 91 (91) 101-45200-42030 Printing - 101-45200-42111 Uniform Expense 1,069 62 1,007 5.79% 101-45200-42120 Motor Fuels 7,605 1,017 6,588 13.38% 101-45200-42150 Shop Materials 1,080 597 483 55.29% 101-45200-42210 Equipment Repair Parts 3,375 814 2,561 24.13% 101-45200-42230 Bldg&Ground Maint 17,000 953 16,047 5.61% - 101-45200-42240 Sand,Salt,Roadmix 101-45200-42245 Maint Materials 7,000 (140) 7,140 -2.01% 101-45200-42400 Small Tools/Equipment 2,205 333 1,872 15.10% Total Materials and Supplies 39,334 3,728 35,606 9.48% Other Services and Charges - eli 101-45200-43010 Auditing and Accounting Sery 01-45200-43030 Engineering Fees 6,500 6,500 0.00% - 101-45200-43040 Legal Fees 44 (44) - 101-45200-43100 Other Professional Service 101-45200-43210 Telephone/Cell Phone Charges 750 252 498 33.57% 101-45200-43220 Postage 101-45200-43310 Mileage Reimbursement 200 44 156 21.97% 101-45200-43810 Electricity/Gas 13,700 5,887 7,813 42.97% 101-45200-43840 Sanitation/Waste Removal 5,200 1,534 3,666 29.49% 101-45200-43870 Other Utility Services - - 101-45200-44010 Bldg/Ground Maint _ - - 101-45200-44030 Maint of Utilities - 101-45200-44033 Seal Coating/Resurfacing 22,500 296 22,204 1.32"/ 101-45200-44040 Maint of Vehicles and Equip 2,250 1,549 702 68.82% 101-45200-44050 Tree/Weed Services 35,800 35,800 0.00% 101-45200-44150 Rentals 1,550 1,006 544 64.93% 101-45200-44323 Tuition Reimbursement 450 450 0.00% 101-45200-44325 Training/Subsistence 2,924 392 2,532 13.40% 101-45200-44330 Dues/Licenses 990 272 718 27.45% 101-45200-44370 Administrative Charges - - - 101-45200-44371 Admin Fees - 101-45200-44390 Miscellaneous Other 1,000 13 987 1.28% 101-45200-44395 Drug Testing 60 28 32 46.88% 101-45200-44901 Misc Community Projects 200 200 0.00% Other Services and Charges 94,074 11,316 82.758 12.03% Total Operating Expenses 378.050 70,915 307,135 18.76% Capital Outlay 101-45200-45400 Equipment 101-45200-45500 Heavy Machinery&Auto - 101-45200-45700 Office Equip&Furnishings 1,750 1,750 0 00% Total Capital 1,750 - 1,750 0 00% • Department Total $ 379,800 $ 70,915 $ 308,885 18.67 unding Source: General Fund 18 • City of Arden Hills 2008 Budget Function: Parks and Recreation Department: Recreation Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 101-45120-41010 Regular Salaries $ 57,569 $ 11,679 45,890 20.29% 101-45120-41020 Overtime Salaries - - 101-45120-41040 Temporary Employees 52,660 6,012 46,648 11.42% 101-45120-41110 Unused PTO - - 101-45120-41130 Employer Savings Match 1,068 492 576 46.08% 101-45120-41210 PERA Employer Expense 1,676 1,022 654 60.95% 101-45120-41220 FICA Expense 8,658 1,348 7,310 15.56% 101-45120-41300 Insurance Expense 7,233 1,496 5,737 20.69% 101-45120-41310 Life Insurance/STD/LTD 911 71 840 7.83% 101-45120-41410 Paid Unemployment Benefits - - 101-45120-41510 Workers Comp Ins Premiums 1,550 (1,550) - Total Personal Services 129,775 23,670 106,105 18.24% Materials and Supplies 101-45120-42010 Supplies/Accessories - - 101-45120-42030 Printing 125 125 0.00% 101-45120-42170 Misc Program Supplies/Fees 7,500 2,575 4,925 34.33% 101-45120-42172 Athletic Sports Supplies 7,500 152 7,348 2.03% 101-45120-42175 Penny Carnival 550 550 0.00% 101-45120-42400 Small Tools/Equipment - - Total Materials and Supplies 15,675 2,727 12,948 17.40% Other Services and Charges 101-45120-43040 Legal Fees - - 101-45120-43070 Instructor Fees 19,700 19,700 0.00% 01-45120-43080 Appl Software Support 7,500 7,500 0.00% 101-45120-43100 Other Professional Service 5,125 300 4,825 5.85% 101-45120-43210 Telephone/Cell Phone Charges 650 44 606 6,71% 101-45120-43220 Postage 3,000 3,000 0.00% 101-45120-43540 Newsletters 11,750 4,506 7.244 38.35% 101-45120-43310 Mileage Reimbursement 800 800 0.00% 101-45120-43810 EledricitylGas - - 101-45120-43840 Sanitation/Waste Removal 2,500 2,500 0.00% 101-45120-44150 Rentals 3,500 3,500 0.00% 101-45120-44325 Training/Subsistence 1,000 1,000 0.00% 101-45120-44330 Dues/Licenses 300 113 188 37.50% 101-45120-44370 Administrative Charges - - 101-45120-44390 Miscellaneous Other - - 101-45120.-44901 Misc Community Projects - - Other Services and Charges 55,825 4,962 50,863 8.89% Total Operating Expenses 201,275 31,358 169,917 15.58% Capital Outlay 101-45120-45700 Office Equip&Furnishings 1,500 1,500 0.00% Total Capital 1,500 - 1,500 0.00% Department Total $ 202,775 $ 31,358 $ 171,417 15.46% Funding Source: General Fund III 19 • City of Arden Hills 2008 Budget Function: General Government Department: Reserves/Contingency Account Proposed Actual Balance YTD I No. Activity FY 2008 YTD 3/31/0e Available %of Budget Reserves Contingency 11,355 11,355 0.00% Department Total $ 11,355 $ - $ 11,355 0.00% Funding Source: General Fund Salary increases Contingency for unforeseen expenses i M 20 City 0f Arden Hills 2008 Budget Function: General Government Department: Transfers Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Operating Transfers 101-49300-47212 Transfer to Storm Water Mgmt - - 101-49300-47213 Transfer to Park Fund - - 101-49300-47242 Transfer to Capital Equipment - - 101-49300-47243 Transfer to Public Safety Capital - - - 101-49300-47260 Transfer to PIR 200,000 200,000 0.00% 101-49300-47285 Transfer to Debt Service - - Total Operating Transfers 200,000 - 200,000 0.00% Department Total $ 200,000 $ - $ 200,000 0 00% Funding Source: General Fund Public Safety Capital will get 100%from Community Services Youth Programs will be funded 100%from General Fund • I 21 • Special Revenue Fund Summary • • • City of Arden Hills Special Revenue Fund Summary Proposed Actual Balance YTD FY 2008 YTD 3/31/08 Available %of Budget Operating Expenses TCAAP $ 1,006,748 $ 103,780 902,968 10.31% Cable Fund 77.957 25,825 52,132 33.13% Risk Management 27,000 - 27,000 0.00% Park Fund - - - - Community Services 65,000 - 65,000 0.00% EDA General Fund 17,200 51 17,149 0.30% EDA TIE Dist#3 Cottage Villas 44,200 - 44,200 0.00% EDA Revolving Fund - - - - EDA TIF Dist#2 Round Lake 3,450 - 3,450 0.00% Total Operating Expenses 1.241,555 129.656 1,111,899 10.44% Capital Outlay TCAAP - - - - Cable Fund 6.000 15,312 (9.312) 255.20% Risk Management - - - - Park Fund 253,000 203 252,797 0.08% Community Services - - - - EDA General Fund 11,000 - 11,000 0.00% EDA TIF Dist#3 Cottage Villas - - - - EDA Revolving Fund - - - - EDA TIF Dist#2 Round Lake - - - - Total Capital Outlay 270.000 15,515 254,485 5.75% Other Finance Uses TCAAP - - Cable Fund - - - - Risk Management - - - - Park Fund - - - - Community Services - - - - EDA General Fund - - - - EDA TIF Dist#3 Cottage Villas - - - - EDA Revolving Fund - DA TIF Dist#2 Round Lake 280,150 251,475 28,675 89.76% Total Other Financing Uses 280,150 251.475 28,675 89.76% Total Special Revenue Funds $ 1,791,705 $ 396,646 $ 1,395,059 22.14% City of Arden Hills Special Revenue Fund Summary Proposed Actual Balance YTD FY 2008 YTD 3/31/08 Available %of Budget Operating Revenue TCAAP $ 1.000,000 $ 105.457 894,543 10.55% Cable Fund 77,000 21,045 55,955 27.33% Risk Management 13.000 2.213 10.787 17.03% Park Fund 25,000 1,368 23,632 5.47% Community Services 66,500 6.068 60.432 9.13% EDA General Fund 30.000 - 30,000 0.00% EDA TIF Dist#3 Cottage Villas 50.500 754 49,746 1.49% EDA Revolving Fund 5,000 972 4,028 19.44% EDA TIF Dist#2 Round Lake 428,000 3,863 424,137 0.90% Total Operating Revenues 1,695,000 141,741 1,553,259 8.36% Other Financing Sources TCAAP - - - - Cable Fund - - - - Risk Management - - - - Park Fund - - - - Community Services - - - - EDA General Fund - - - - EDA TIF Dist#3 Cottage Villas - - - - BOA Revolving Fund - - - - EDA TIF Dist#2 Round Lake - - - - Total Other Financing Sources - - - - IDTotal Special Revenue Funds $ 1,695,000 $ 141,741 $ 1,553,259 8.36% 22 City ArdenHills 200 088 Budget get Function:General Government Department TCAAP Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Miscellaneous 229-4 1600-36 21 0 Interest Earnings - - 229-41600-36240 Developer Reimbursements 1,000,000 105,457 894,543 10.55% Total Miscellaneous 1,000,000 105,457 894,543 10.55% Total Operating Revenues 1.000,000 105,457 894,543 10.55% Other Financing Sources 229-41600-39101 Sales of General Fixed Assets - - 229-41600-39203 Transfer - Total Other Financing Sources - - - - Department Total $ 1,000,000 1,000,000 0.00% Funding Source: TCAAP Fund • • 23 • City of Arden Hills 2008 Budget Function: General Government Department TCAAP Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 229-41600-41010 Regular Salaries $ 54,242 $ 10,956 43,286 20.20% 229-41600-41110 Unused PTO - - 229-41600-41130 Employer Savings Match 1,390 547 843 39.34% 229-41600-41210 PERA Employer Expense 3,390 712 2,678 21.01% 229-41600-41220 FICA Expense 4,160 851 3,309 20.46% 229-41600-41300 Insurance Expense 7,942 1,786 6,156 22.49% 229-41600-41310 Life Insurance/STD/LTD 179 76 103 42.40% 229-41600-41410 Paid Unemployment Benefits - - 229-41600-41510 Workers Comp Ins Premiums 212 (212) - Total Personal Services 71,303 15,140 56,163 21.23% Materials and Supplies 229-41600-42010 Supplies/Accessories - - 229-41600-42030 Printed Forms - - 229-41600-42245 Maintenance Materials - - Total Materials and Supplies - - - Other Services and Charges 229-41600-43030 Engineering Fees 40,000 2,222 37,778 5.56% 229-41600-43040 Legal Fees 350,000 40,699 309,301 11.63% 229-41600-43091 Financial Consulting Fees-TCAAI 150,000 15,034 134,966 10.02% 229-41600-43092 Project Management-TCAAP 23,566 (23,566) - 229-41600-43100 Other Professional Service 380,000 7,077 372,923 1.86% 2ilk29-41600-43210 Telephone/Cell Phone Charges - - 229-41600-43220 Postage 500 500 0.00% 29-41600-43310 Mileage Reimbursement 250 41 209 16.27% 29-41600-43510 Legal Notice/Advertising - 229-41600-43520 General Notices and Public Information - - 229-41600-43540 Newsletters - - 229-41600-44040 Maint of Vehicles and Equip - - 229-41600-44180 Rentals 2,000 2,000 0.00% 229-41600-44325 Training/Subsistence 5,000 5,000 0.00% 229-41600-44330 Dues/Licenses - - 229-41600-44370 Administrative Charges 7,695 7,695 0.00% 229-41600-44375 Public Official Training - - 229-41600-44390 Miscellaneous Other - - 229-41600-44901 Misc Community Projects - - Other Services and Charges 935,445 88,640 846,805 9.48% Total Operating Expenses 1,006,748 103,780 902,968 10.31% Capital Outlay 229-41600-45600 Equipment - - 229-41600-45700 Office Equip&Furnishings - - Total Capital - - - - Department Total $1,006,748 $ 103,780 $ 902,968 10.31% Funding Source: TCAAP Fund • 24 City 0f Arden Hills• 2008 Budget Function:General Government Department:Cable Fund Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Taxes 228-41960-31810 Franchise Taxes 70,000 19,248 50,752 27.50% Other Intergovernmental 70,000 19,248 50.752 27.50% Miscellaneous 228-41960-36210 Interest Earnings 7,000 1,797 5.203 25.67% Total Miscellaneous 7,000 1,797 5,203 25.67% Total Operating Revenues 77,000 21,045 55,955 27.33% Other Financing Sources 228-41960-39101 Sales of General Fixed Assets - 228-4 1 960-3 920 3 Transfer - Total Other Financing Sources - - - - Department Total $ 77,000 $ 21,045 $ 55,955 27-33% Funding Source: Cable Fund • 25 • City of Arden Hills 2008 Budget Function: General Government Department: Cable Fund Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 228-41960-41010 Regular Salaries $ 27,921 $ 4,531 23,390 16.23% 228-41960-41110 Unused PTO - - 228-41960-41130 Employer Savings Match 267 164 103 61.42% 228-41960-41210 PERA Employer Expense 1,745 251 1,494 14.36% 228-41960-41220 FICA Expense 2,138 386 1,752 18.03% 228-41960-41300 Insurance Expense 3,621 499 3,122 13.77% 228-41960-41310 Life Insurance/STD/LTD 281 24 257 8.49% 228-41960-41410 Paid Unemployment Benefits - - 228-41960-41510 Workers Comp Ins Premiums 203 (203) - Total Personal Services 35,973 6,056 29,917 16.84% Materials and Supplies 228-41960-42010 Supplies/Accessories - - 228-41960-42030 Printed Forms - - 2 28-41 96 0-42245 Maintenance Materials - - 228-41960-42400 Small Tools and Minor Equipment - - Total Materials and Supplies - - - - Other Services and Charges 228-41960-43030 Engineering Fees - - 228-41960-43040 Legal Fees - - 228-41960-43100 Other Professional Service 13,189 750 12,439 5.69% 228-41960-43210 Telephone/Cell Phone Charges - - 228-41960-43220 Postage - - 4.2 28-41960-43310 Mileage Reimbursement - 8-41960-43510 Legal Notice/Advertising - - 228-41960-44040 Maint of Vehicles and Equip 3,500 3.500 0.00% 228-41960-44325 Training/Subsistence - - 228-41960.44330 Dues/Licenses 18,000 19,019 (1,019) 105.66% Cable Commission Actual Dues 228-41960-44370 Administrative Charges 7,295 7,295 0.00% 228-41960-44375 Public Official Training - - 228-41960-44390 Miscellaneous Other - - 228-41960-44901 Misc Community Projects - - Other Services and Charges 41,984 19,769 22,215 47.09% Total Operating Expenses 77,957 25,825 52,132 33.13% Capital Outlay 228-41960-45600 Equipment 6,000 15,312 (9,312) 255.20%Smart Bd-Budgeted in 2007/Rec in 2008 228-41960-45700 Office Equip&Furnishings - - Total Capital 6,000 15,312 (9,312) 25510% Department Total $ 83,957 $ 41,137 $ 42,820 49.00% Funding Source: Cable Fund 4110 26 City Arden Hills 200 08 Budget Function:General Government Department:Risk Management Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Miscellaneous 230-41980-36210 Interest Earnings 13,000 2,213 10,787 17.03% 230-41980-36260 Insurance Dividend - - 230-41980-36260 Insurance Loss Proceeds - - Total Miscellaneous 13,000 2,213 10,787 17.03% Total Operating Revenues 13,000 2,213 10,787 17.03% Other Financing Sources 230-41980-39101 Sales of General Fixed Assets 230-41980-39203 Transfer Total Other Financing Sources - - - - Department Total $ 13,000 $ 2,213 $ 10,787 17.03% Funding Source: Risk Management Fund • • 27 • City of Arden Hills 2008 Budget Function:General Government Department Risk Management Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Other Services and Charges 230-41980-44340 Awards and Indemnities 27,000 27,000 0.00% Other Services and Charges 27,000 - 27,000 0.00% Total Operating Expenses 27,000 - 27,000 0.00% Department Total $ 27,000 $ - $ 27,000 0.00% Funding Source: Risk Mangement • • 28 City of Arden Hills 0 2008 Budget Function:Parks and Recreation Account Proposed Actual Balance YTO No. Activity FY 2008 YTD 3/31/08 Available %of Budget intergovernmental Revenues 227-45200-33422 State Grants 25,000 25,000 0.00% Other Intergovernmental 25,000 - 25,000 0.00% Miscellaneous 227-45200-36210 Interest Earnings 1,368 (1,368) - 227-45200-36230 Contributions and Donations - - 227-45200-36235 Park Dedication Fees - - Total Miscellaneous - 1,368 (1,368) - Total Operating Revenues 25,000 1,368 23,632 5.47% Other Financing Sources 227-45200-39101 Sales of General Fixed Assets - _ 227-45200-39203 Transfer - _ Total Other Financing Sources - - Department Total $ 25,000 $ 1,368 $ 23,632 5.47% Funding Source: Park Fund I II 29 • City of Arden Hills 2008 Budget Function:Parks and Recreation Department: Parks Capital Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Other Services and Charges 227-45200-43100 Other Professional Service _ 227-45200-43810 Electridty/Gas - 227-45200-44390 Miscellaneous Other - 227-45200-44901 Misc Community Projects - Other Services and Charges - _ - Total Operating Expenses - - - Capital Outlay 227-45200-45200 Buildings and Structures 84,000 203 83,797 0.24% 227-45200-45800 Equipment - 227-45200-45805 Other Project Costs 169,000 169,000 0.00% 227-45200-45900 Construction Contract Total Capital 253,000 203 252,797 0.08"/ Department Total $ 253,000 $ 203 $ 252,797 0 08% Funding Source: Parks Fund III IP 30 • City of Arden Hills 2008 Budget Function:Park and Recreation Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Miscellaneous 225-45300-36210 Interest Income 1,500 $ 102 1,398 6.80% 225-45300-36230 Contributions/Donations 65,000 5,966 59,034 9.18% Total Miscellaneous 66,500 6,068 60,432 9.13% Total Operating Revenues 66,500 6,068 60,432 9.13% Other Financing Sources 225-45300-39101 Sales of General Fixed Assets _ 225-45300-39203 Transfer Total Other Financing Sources Department Total $ 66,500 $ 6,068 $ 60,432 9.13% Funding Source: Community Services Fund • • 31 City ofArden Hills 2008 Budget Function: Public Safety Department Community Services Account Proposed Actual Balance YID No. Activity FY 2008 WO 3/31/08 Available %of Budget Operating Transfers 225-42100-47200 Transfer to General Fund - - 225-42100-47212 Transfer to Storm Water Mgmt - - 225-42100-47213 Transfer to Park Fund - - 225-42100-47242 Transfer to Capital Equipment - - 225-42100-47243 Transfer to Public Safety Capital 65,000 65,000 0.00% 225-42100-47260 Transfer to PIR - - 225-42100-47285 Transfer to Debt Service - - Total Operating Transfers 65,000 - 65,000 0.00% Department Total $ 65,000 $ - $ 65,000 0.00 Funding Source: Community Services • 32 0 City of Arden Hills 2008 Budget Function:Economic Development Department:EDA General Fund Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Taxes 701-47300-31059 Tax Increment Excess 15,000 15,000 0.00% Other Intergovernmental 15,000 - 15,000 0.00% Intergovernmental 701-47300-33422 Other State Grants and Aids - Total Intergovernmental - - - - Miscellaneous 701-47300-36210 Interest Earnings 15,000 15,000 0.00% Total Miscellaneous 15,000 - 15,000 0.00% Total Operating Revenues 30,000 - 30,000 0.00% Other Financing Sources 701-47300-39101 Sales of General Fixed Assets - - 701-47300-39203 Transfer Total Other Financing Sources - - - - Department Total $ 30,000 $ - $ 30,000 0.00% Funding Source: EDA General Fund III III 33 City of Arden Hills 0 2008 Budget Function: Economic Development Department: EDA General Fund Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 701-47300-41010 Regular Salaries - - 701-47300-41110 Unused PTO - - 701-47300-41130 Employer Savings Match - - 701-47300-41210 PERA Employer Expense - - 701-47300-41220 FICA Expense - 701-47300-41300 Insurance Expense - - 701-47300-41310 Life Insurance/STD/LTD - - 701-47300-41410 Paid Unemployment Benefits - - 701-47300-41510 Workers Comp Ins Premiums - - Total Personal Services - - - - Materials and Supplies 701-47300-42010 Supplies/Accessories 6,000 15 5,985 0.25% 701-47300-42030 Printed Forms - - 701-47300-42245 Maintenance Materials - Total Materials and Supplies 6,000 15 5,985 0.25% Other Services and Charges 701-47300-43030 Engineering Fees - - 701-47300-43040 Legal Fees - - 701-47300-43090 Financial Consulting Fees - - 701-47300-43100 Other Professional Service - - 701-47300-43210 Telephone/Cell Phone Charges - - 701-47300-43220 Postage 500 500 0.00% 0 701-47300-43310 Mileage Reimbursement 200 200 0.00% 01-47300-43430 Other Advertising 2,000 2,000 0.00% 701-47300-43510 Legal Notice/Advertising - - 701-47300-44040 Maint of Vehicles and Equip - - 701-47300-44325 Training/Subsistence 500 36 464 7.21% 701-47300-44330 Dues/Licenses - - 701-47300-44335 Public Official Training 3,000 3,000 0.00% 701-47300-44390 Miscellaneous Other - - 701-47300-44410 Bus Retention and Expansion 5,000 5,000 0.00% 701-47300-44601 State Grant Pass Thru - - 701-47300-44901 Misc Community Projects - - Other Services and Charges 11,200 36 11,164 0.32% Total Operating Expenses 17,200 51 17,149 0.30% Capital Outlay 701-47300-45600 Equipment - - 701-47300-45300 lmpr Other than Buildings 11,000 11,000 0.00% 701-47300-45700 Office Equip&Furnishings - - Total Capital 11,000 - 11,000 0.00% Department Total $ 28,200 $ 51 $ 28,149 0.18% Funding Source: EDA General Fund • 34 City Arden Hills 200 08 Budget Function:Economic Development Department:EDA TIF District#3 Cottage Villas Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Taxes 705-47305-31050 Tax Increments 48,000 48,000 0.00"/ Total Taxes 48,000 - 48,000 0.00% Intergovernmental 705-47305-33402 Market Value Homestead Credit - - Total Intergovernmental - - - - Miscellaneous 705-47305-36210 Interest Earnings 2,500 754 1,746 30.17% Total Miscellaneous 2,500 754 1,746 30.17% Total Operating Revenues 50,500 754 49,746 1 49% Other Financing Sources 705-47305-39101 Sales of General Fixed Assets - - 705-47305-39203 Transfer - - Total Other Financing Sources - - - - Department Total $ 50,500 $ 754 $ 49,746 1.49% Funding Source: EDA TlF District#3 Cottage Villas 11111 35 City of Arden Hills 0 2008 Budget Function:Economic Development Department EDA District#3 Cottage Villas Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 705-47305-41010 Regular Salaries - - 705-47305-41020 Overtime Salaries - - 705-47305-41040 Temporary Employees - - 705-47305-41110 Unused PTO - - 705-47305-41130 Employer Savings Match - - 705-47305-41210 PERA Employer Expense - - 705-47305-41220 FICA Expense - - 705-47305-41300 insurance Expense - - 705-47305-41310 Life lnsurance/STD/LTD - - 705-47305-41410 Paid Unemployment Benefits - - 705-47305-41510 Workers Comp Ins Premiums - - Total Personal Services - - - - Materials and Supplies 705-47305-42010 Supplies/Accessories - - 705-47305-42030 Printing - - 705-47305-42400 Small Tools/Equipment - - Total Materials and Supplies - - - - Other Services and Charges 705-47305-43010 Auditing and Accounting Sery - - 705-47305-43030 Engineering Fees - - 705-47305-43040 Legal Fees - - 705-47305-43080 Appl Software Support - - 705-47305-43081 PC Network Support - - 705-47305-43100 Other Professional Service -41)7 - 705-47305-43210 Telephone/Cell Phone Charges - 05-47305-43220 Postage - - 705-47305-43310 Mileage Reimbursement - - 705-47305-44150 Rentals - - 705-47305-44325 Training/Subsistence - - 705-47305-44330 Dues/Licenses - - 705-47305-44370 Administrative Charges - - 705-47305-44371 Admin Fees 1,000 1,000 0.00% 705-47305-44375 Administrative Charge to Other Funds - - 705-47305-44385 Sales Tax - - 705-47305-44390 Miscellaneous Other - - 705-47305-44600 Developer Payments 43,200 43,200 0.00% 705-47305-44901 Misc Community Projects - - Other Services and Charges 44,200 - 44,200 0.00% Total Operating Expenses 44,200 - 44,200 0.00% Capital Outlay 705-47305-45400 Equipment - - 705-47305-45500 Heavy Machinery&Auto - - 705-47305-45700 Office Equip&Furnishings - - Total Capital - - - - Other Financing Uses 705-47305-47285 Operating Trans to Debt Sery - - Total Capital - - - - Department Total $ 44,200 $ - $ 44,200 0.00% Funding Source: EDA TIF#3 • 36 City of Arden Hills 110 2008 Budget Function:Economic Development Department:EDA Revobving Fund Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Miscellaneous 7 02-47 306-36 21 0 Interest Earnings 5,000 $ 972 4,028 19.44% Total Miscellaneous 5,000 972 4,028 19.44% Total Operating Revenues 5,000 972 4,028 19.44"/ Other Financing Sources 702-47306-39101 Sales of General Fixed Assets - - 702-47306-39203 Transfer - - Total Other Financing Sources - - - - Department Total $ 5,000 $ 972 $ 4,028 19.44% Funding Source: EDA Revolving Fund • 37 City of Arden Hills • 2008 Budget Function:Economic Development Department:EDA TIF District#2 Round Lake Office Park Account Proposed Actual Balance YID No. Activity FY 2008 YTD 3/31/08 Available %of Budget Taxes 7 04-47 3 07-31 0 5 0 Tax Increments 418,000 418,000 0.00% Other Intergovernmental 418,000 - 418,000 0.00% Miscellaneous 704-47307-36210 Interest Earnings 10,000 3,863 6,137 38.63% 704-47307-36270 Miscellaneous Reimbursements Total Miscellaneous 10,000 3,863 6,137 38.63% Total Operating Revenues 428,000 3,863 424,137 0.90% Other Financing Sources 704-47307-39101 Sales of General Fixed Assets - 704-47307-39203 Transfer - Total Other Financing Sources - - - Department Total $ 428,000 $ 3,863 $ 424,137 0.90% Funding Source: EDA TIF District#2 RL • • 38 City of Arden Hills 4111 2008 Budget Function:Economic Development Department FDA District#2 Round Lake Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 704-47307-41010 Regular Salaries - - 704-47307-41020 Overtime Salaries - 704-47307-41040 Temporary Employees - - 704-47307-41110 Unused PTO - 704-47307-41130 Employer Savings Match - 704-4730741210 PERA Employer Expense - 704-47307-41220 FICA Expense - 704-47307-41300 Insurance Expense - - - 704-47307-41310 Life lnsurance/STD/LTD - 704-47307-41410 Paid Unemployment Benefits 704-47307-41510 Workers Comp Ins Premiums Total Personal Services - - Materials and Supplies 704-47307-42010 Supplies/Accessories 704-47307-42030 Printing 704-47307-42400 Small Tools/Equipment Total Materials and Supplies - - - Other Services and Charges 704-47307-43010 Auditing and Accounting Sery 704-47307-43030 Engineering Fees _ 704-47307-43040 Legal Fees - - 704-47307-43080 Appl Software Support - 704-47307-43081 PC Network Support 2 150 0.00%— 704-47307-43100 Other Professional Service 2,150 704-4730743210 Telephone/Cell Phone Charges - - - - 04 47307r43220 Postage - - 704-47307-43310 Mileage Reimbursement 704-47307-44150 Rentals - - 704-47307-44325 Training/Subsistence 704-47307-44330 Dues/Licenses 704-47307-44370 Administrative Charges 704-47307-44371 Admin Fees 1,300 1,300 0.00% 704-47307-44375 Administrative Charge to Other Funds - 704-47307-44385 Sales Tax 704-47307-44390 Miscellaneous Other 704-47307-44901 Misc Community Projects - Other Services and Charges 3,450 - 3,450 0.00% Total Operating Expenses 3,450 - 3,450 0.00% Capital Outlay 704-47307-45400 Equipment 704-47307-45500 Heavy Machinery&Auto 704-4730745700 Office Equip&Furnishings - - Total Capital - Other Financing Uses 704-47307-47285 Operating Trans to Debt Sery 280,150 251,475 28,675 89.76% Total Capital 280,150 251,475 28,675 89.76% Department Total $ 283,600 $ 251,475 $ 32,125 88.67% Funding Source: EDA TlF#2 • 39 • Debt Service Fund Summary • • City of Arden Hills Debt Service Fund Summary Proposed Actual Balance YTD FY 2008 YTD 3/31/08 Available %of Budget Debt Service GO Tax Increment Bonds of 1998A $ 280,150 $ 251,475 28,675 89.76% Total Operating Expenses 280,150 251,475 28,675 89.76% Other Finance Uses - GO Tax Increment Bonds of 1998A - - - - Total Capital Outlay - - - Total Debt Service $ 280,150 $ 251,475 $ 28,675 89.76•/. -- City of Arden Hills Debt Service Fund Summary Proposed Actual Balance YTD FY 2008 YTD 3/31/08 Available %of Budget Operating Revenue GO Tax Increment Bonds of 1998A $ - $ - - - Total Operating Revenues - Other Financing Sources GO Tax Increment Bonds of 1998A 280,150 251,475 28,675 89.76% . Total Other Financing Sources 280,150 251,475 28.675 89.76% Total Debt Service $ 280,150 $ 251,475 $ 28,675 89.76% O 40 City of Arden Hills M 2008 Budget Function:Debt Service Department:GO Tax Increment Bonds of 1998A Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Miscellaneous 325-47010-36210 Interest Earnings - Total Miscellaneous - - Total Operating Revenues - - - Other Financing Sources 325-47010-39310 Bond Proceeds 325-47010-39204 Transfer from TIE#2 280,150 251,475 28,675 89.76% Total Other Financing Sources 280,150 251,475 28,675 89.76% Department Total $ 280,150 $ 251,475 $ 28,675 89.76% Funding Source: GO Tax Increment Bonds of 1998A • 4111 41 • City of Arden Hills 2008 Budget Function: Debt Service Department GO Tax Increment Bonds of 1998A Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Debt Service 325-47010-46010 Bond Principal 220,000 $ 220,000 - 100.00% 325-47010-46110 Bond Interest 59,650 31,475 28,175 52.77% 325-47010-46200 Fiscal Agents'Fees 500 500 0.00% 325-47010-46300 Issuance Costs Total Debt Service 280,150 251,475 28,675 89.76% Other Financing Uses 325-47010-47285 Operating Trans to Debt Sery - Total Other Financing Uses - - - Department Total $ 280,150 $ 251,475 $ 28,675 89.76% Funding Source: TIF Bonds of 1998A Fund • 411 42 • Capital Fund Summary • • City of Arden Hills • Capital Fund Summary Proposed Actual Balance YTD FY 2008 YTD 3/31/08 Available %of Budget Capital Outlay Equipment,Bldg&Replacement - - - - Public Safety Capital 162,555 725 161,830 0.45% Capital Improvement Fund(PIR) 213,000 47,597 165,403 22.35% Total Capital Outlay 375,555 48,322 327,233 12.87% Other Finance Uses Equipment.Bldg&Replacement - - - Public Safety Capital - - - Capital Improvement Fund(PIR) - - - - Total Other Financing Uses - - Total Special Revenue Funds $ 375,555 $ 48,322 $ 327,233 12.87% City of Arden Hills Captial Fund Summary Proposed Actual Balance YTD FY 2008 YTD 3/31/08 Available %of Budget Operating Revenue Equipment,Bldg&Replacement $ - $ - - Public Safety Capital 20,000 4,557 15,443 22.79% Capital Improvement Fund(PIR) 485,000 64,276 420,724 13.25% Total Operating Revenues 505,000 68,833 436.167 13.63% Other Financing Sources quipment,Bldg&Replacement• - - ublic Safety Capital 65,000 65,000 0.00 Capital Improvement Fund(PIR) 200,000 200,000 0.00% Total Other Financing Sources 265,000 - 265,000 0.00% Total Special Revenue Funds $ 770,000 $ 68,833 $ 701,167 8.94% • 43 City of Arden Hills • 2008 Budget Ge neral eneral Government Department:Equipment Building and Replacement Fund Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Miscellaneous 408-48100-36210 Interest Earnings - Total Miscellaneous - - - Total Operating Revenues - - - Other Financing Sources 408-48100-39201 Transfer from General Fund 408-48100-39203 Transfer from Community Service Fund - Total Other Financing Sources - - - Department Total $ - $ - $ - Funding Source: Equipment Building and Replacement Fund • 44 City of Arden Hills 2008 Budget Function: General Government Department: Equipment Building and Replacement Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Capital Outlay 408-48100-45100 Land 408-48100-45200 Buildings and Structures 408-48100-45300 Improvement Other Than Buildings - - 4 08-4 8 100-4 5400 Heavy Machinery 408-48100-45500 Motor Vehicles 408-48100-45600 Furniture and Fixtures 408-48100-45700 Office Equipment and Furnishings - - 408-48100-45800 Other Equipment 408-48100-45805 Other Project Costs 408-48100-45900 Construction Contract 408-48100-45990 Leasehold Improvements Total Capital - - Other Financing Uses 408-48100-47285 Operating Trans to Debt Sery - Total Other Financing Uses - - - Department Total $ - $ - $ - Funding Source: Equipment Bldg&Replacement Fund • • 45 City of Arden Hills • 2008 Budget Function: Public Safety DepartmentPublic Safety Capital Equipment Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Miscellaneous 412-48120-36210 Interest Earnings 20,000 4,557 15,443 22.79% Total Miscellaneous 20,000 4,557 15,443 22.79% Total Operating Revenues 20,000 4,557 15,443 22.79% Other Financing Sources 412-48120-39201 Transfer from General Fund 412-48120-39203 Transfer from Community Service 65,000 65,000 0.00% Total Other Financing Sources 65,000 - 65,000 0.00% Department Total $ 85,000 $ 4,557 $ 80,443 5.36% Funding Source: Public Safety Capital Equipment Fund S I 46 City 0f Arden Hills 2008 Budget Function: Public Safety Department Public Safety Capital Equipment Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Capital Outlay 412-48120-45200 Buildings and Structures - - 412-48120-45400 Heavy Machinery - - 412-48120-45500 Motor Vehicles 725 (725) - 412-48120-45800 Other Equipment 162,555 162,555 0.00% 412-48120-45805 Other Project Costs - - Total Capital 162,555 725 161,830 0.45% Other Financing Uses 412-48120-47285 Operating Trans to Debt Sery - - Total Other Financing Uses - - - - Department Total $ 162,555 $ 725 $ 161,830 0 45 Funding Source: Public Safety Capital Equipment Fund • • 47 I. City of Arden Hills 0 2008 Budget Function:Public Works Department:Capital Improvement Fund Account Proposed Actual Balance YTD __ No. Activity FY 2008 YTD 3/31/08 Available %of Budget Taxes 4 1 1-48500-31 920 Forfeited Tax Sale Appirtionment $ - - - Total Taxes - - - - intergovernmental Revenues 411-48500-33419 MSA Construction - 411-48500-33610 County Grants and Aids Highway - - - Other Intergovernmental - - - - Special Assessments 411-48500-36100 Special Assessments 260,000 260,000 0.00% 411-48500-36101 Delinquent Sp Assessments - - 411-48500-36102 Penalties and Int Sp Assessments - - 411-48500-36103 PrePaid Special Assessments 19,813 (19,813) - Total Special Assessments 260,000 19,813 240,187 7.62% Miscellaneous 411-48500-36210 Interest Income 225,000 44,463 180,537 19.76°k 411-48500-36210 Interfund Loan Interest - - 411-48500-36280 Miscellaneous - - - Total Miscellaneous 225,000 44,463 180.537 19.76% Total Operating Revenues 485,000 64,276 420,724 13.25% Other Financing Sources 411-48500-39201 Transfer from General Fund 200,000 200,000 0.00% S 411-48500-39204 Transfer from TIF#2 - - Total Other Financing Sources 200,000 - 200,000 0.00% Department Total $ 685,000 $ 64,276 $ 620,724 9.38% Funding Source: Capital Improvement Fund 1111/ 48 City of Arden Hills • 2008 Budget Function: Public Works Department Pavement Mgmt Programs Account Proposed Actual Balance YTD fi No. Activity FY 2008 YTD 3/31/08 Available %of Budget Materials and Supplies 411-48501-42010 Supplies/Accessories - - 411-48501-42030 Printed Forms - - 411-48501-42245 Maintenance Materials - - Total Materials and Supplies - - - - Other Services and Charges 411-48501-43030 Engineering Fees - - 411-48501-43040 Legal Fees 4,568 (4,568) - 411-48501-43100 Other Professional Service - - 411-48501-43210 Telephone/Cell Phone Charges - - 411-48501-43220 Postage - - 411-48501-43310 Mileage Reimbursement - - 411-48501-43510 Legal Notice/Advertising 30 (30) - 411-48501-44040 Main of Vehicles and Equip - - 411-48501-44325 Training/Subsistence - - 411-48501-44330 Dues/Licenses - - 411-48501-44375 Public Official Training - 411-48501-44390 Miscellaneous Other 40,000 (40,000) - 411-48501-44601 State Grant Pass Thru - 411-48501-44901 Misc Community Projects - Other Services and Charges - 44,598 (44,598) - Total Operating Expenses - 44,598 (44,598) - Capital Outlay •411-48501-45100 Land 411-48501-45200 Buildings and Structures 411-48501-45300 Improvement Other Than Buildings - - 411-48501-45400 Heavy Machinery - 411-48501-45500 Motor Vehicles 28,000 28,000 0.00°% 411-48501-45600 Furniture and Fixtures - - 411-48501-45700 Office Equipment and Furnishings - - 411-48501-45800 Other Equipment - - 411-48501-45805 Other Project Costs 2,999 (2,999) - 411-48501-45900 Construction Contract 185,000 185,000 0.00% 411-48501-45990 Leasehold Improvements - - Total Capital 213,000 2,999 210,001 1.41% Other Financing Uses 411-48501-47285 Operating Trans to General Fund - - 411-4850147260 Operating Trans to PIR - - 411-48501-47211 Operating Trans to Sewer Fund - - Total Other Financing Uses - - - - Department Total $213,000 $ 47,597 $ 165,403 22.35% Funding Source: Capital Improvement Fund 49 • Enterprise Fund Summary • • CityFund of Arden Hills III Enterprise Fund Summary Proposed Actual Balance YTD • FY 2008 YTD 3/31/08 Available %of Budget Operating Expenses Water $ 1,612,980 $ 251.743 1,361,237 15.61% Sanitary Sewer 1,387.870 238,814 1.149,056 17.21% Recycling 116,111 21,034 95.077 18.12% Surface Water Management 246,353 46,121 200.232 18.72% Total Operating Expenses 3.363,314 557,712 2,805,602 16.58% Capital Outlay Water 56,890 - 56.890 0.00% Sanitary Sewer 1,750 - 1.750 0.00% Recycling - - - - Surface Water Management 70,000 - 70.000 0.00% Total Capital Outlay 128.640 - 128,640 0.00% Other Finance Uses Water - - - - - Sanitary Sewer - - - Recycling - - Surface Water Management - - - - Total Other Financing Uses - - - - Total Enterprise Funds $ 3,491,954 $ 557,712 $ 2,934,242 15.97% City of Arden Hills Enterprise Fund Summary Proposed Actual Balanceiip YTD FY 2008 YTD 3/31/08 Available %of Budget perating Revenue Water $ 1,403,975 $ 249,930 1,154,045 17.80% Sanitary Sewer 1,191,850 269,595 922.255 22.62% Recycling 116,461 10.482 105,979 9.00% Surface Water Management 414,500 121,049 293,451 29.20% Total Operating Revenues 3,126,786 651.055 2,475.731 20.82% Other Financing Sources Water - - - Sanitary Sewer - - - - Recycling - - - Surface Water Management - - - - Total Other Financing Sources - - - Prior Period Adjustment(Recycling) Total Enterprise Funds $ 3,126,786 $ 651,055 $ 2,475,731 20.82% ill 50 City of Arden Hills 0 2008 Budget Function:Public Works Department Water Utility Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Licenses and Permits 601-49440-32270 Utility Permit Fees 1,800 $ 485 1,315 26.94% Total Licenses and Permits 1,800 485 1,315 26.94% Special Assessments 601-49440-36100 Special Assessments - - - 601-49440-36101 Delinquent Sp Assessments - - - 601-49440-36102 Penal"Ries and Int-Sp Assessmen 350 350 0.00% Total Special Assessments 350 - 350 0.00% Miscellaneous 601-49440-36210 Interest Income 28,000 5,203 22,797 18.58% 601-49440-36270 Miscellaneous Reimbursement - - - Total Miscellaneous 28,000 5,203 22,797 18.58% , Charges for Services 601-49440-37100 Utility Billings 1,204,625 190,877 1,013,748 15.85% 601-49440-37110 Standby Charges 135.200 38,440 96,760 28.43% 601-49440-37120 Late Charges 5,000 6,564 (1,564) 131.28% 601-49440-37130 MDH Water Test Fee 12,000 4,082 7.918 34.01% 601-49440-37140 Sales Tax 14,000 4,279 9,721 30.57% 601-49440-37160 Connection/Repair Fees - - - 601-49440-37170 Hydrant Rental - - - 601-49440-37180 Meter Deposits 3,000 3,000 0.00% 601-49440-37190 Water Meter Upgrade Sery Chg - - Total Charges for Services 1,373.825 244,242 1,129,583 17.78% IITotal Operating Revenues 1,403,975 249,930 1,154,045 17.80°70 Other Financing Sources 601-49440-39101 Sales of General Fixed Assets - - 601-49440-39203 Transfer - - Total Other Financing Sources - - - - Department Total $ 1,403,975 $ 249,930 $ 1,154,045 17 80% Funding Source: Water Utility • 51 City of Arden Hills II2008 Budget Function:Public Works Department: Water Utility Account Proposed Actual Balance YTD No Activity FY 2008 YID 3/31/08 Available %of Budget Personal Services 601-49440-41010 Regular Salaries $ 174,558 34,839 139,719 19.96% 601-49440-41020 Overtime Salaries 13,000 2,043 10,957 15.72"/ 601-49440-41040 Temporary Employees 2,200 47 2,153 2.14% 601-49440-41110 Unused PTO 6.405 6,405 0.00% 601-49440-41130 Employer Savings Match 942 561 381 59.51% 601-49440-41210 PERA Employer Expense 11,723 2,382 9,341 20.32% 601-49440-41220 FICA Expense 14,524 2,759 11,765 19.00% 601-49440-41300 Insurance Expense 23,961 5,345 18,616 22.31% 601-49440-41310 Life Insurance/STD/LTD 1,886 213 1,673 11.29% 601-49440-41410 Paid Unemployment Benefits - - 601.49440-41510 Workers Comp Ins Premiums 4,449 (4,449) - Total Personal Services 249,199 52,638 196,561 21.12% Materials and Supplies 601-49440-42010 Supplies/Accessories 675 38 637 5.64% 601-49440-42030 Printing - - 601-49440-42111 Uniform Expense 1,069 62 1,007 5.79% 601-49440-42120 Motor Fuels 7,605 1,017 6,588 13.38% 601-49440-42150 Shop Materials 1,080 597 483 55.29% 601-49440-42210 Equipment Repair Parts 3,375 814 2,561 24.13% 601-49440-42230 Bldg&Ground Maint 500 500 0.00% 601-49440-42240 Sand,Salt,Roadmix - - 601-49440-42245 Maint Materials 47,500 1,211 46,289 2.55% 6 0 1-49440-4 240 0 Small Tools/Equipment 2,205 459 1,746 20.83% Total Materials and Supplies 64,009 4,200 59,809 6.56% 0 Other Services and Charges 601-49440-43010 Auditing and Accounting Sent 5,600 950 4,650 16.96% 601-49440-43030 Engineering Fees 4,000 4,000 0.00 601-49440-43040 Legal Fees - - 601-49440-43080 Appl Software Support 3,670 2,584 1,086 70.41% 601-49440-43081 PC Network Support 5,897 435 5,462 7.38% 601-49440-43090 Financial Consulting Fees 500 500 0.00% 601-49440-43100 Other Professional Service - - 601-49440-43210 Telephone/Cell Phone Charges 5,500 56 5,444 1.01% 601-49440-43220 Postage 2,300 2,300 0.00% 601-49440-43310 Mileage Reimbursement 100 16 84 16.16% 601-49440-43510 Legal Notices Publishing 200 200 0.00% 6014944043540 Newsletters 200 200 0.00% 601-49440-43810 Electricity/Gas 19,900 1,242 18,658 6.24% 601-4944043820 Water Purchases 958,000 155,856 802,144 16.27% 601-49440-43821 Water Testing/Gopher Fees 20,000 6,108 13,892 30.54% 601-49440-43840 Sanitation/Waste Removal - - 601-49440-43870 Other Utility Services - - 60149440-44010 Bldg/Ground Maint 951 (951) - 6014944044030 Maint of Utilities 5,000 5,000 0.00% 601-49440-44033 Seal Coating/Resurfacing - - 60149440-44040 Maint of Vehicles and Equip 2,250 1,549 702 68.82% 601-49440-44120 Rentals-Buildings 19,125 19,125 0.00% 601-4944044150 Rentals 500 500 0.00% 60149440-44200 Depreciation 180,000 180,000 0.00% 601-49440-44325 Training/Subsistence 2,588 392 2,196 15.14% 601-49440-44330 Dues/Licenses 990 159 831 16.09% 601-4944044370 Administrative Charges - - 601-49440-44371 Admin Fees - - 601-49440-44375 Administrative Charge to Other Ft 27,892 27,892' 0.00% 601-49440-44385 Sales Tax 15,000 8,688 6,312 57.92% 601-49440-44390 Miscellaneous Other 1,000 1,000 0.00% 601-49440-44395 Drug Testing 60 28 32 46.88% 601-49440-44397 Locates 2,250 2,250 0.00% 601-49440-43610 General Liability Insurance 17,250 15,892 1,359 92.12% 0 601-49440-43620 Property Insurance - - 601-49440-44901 Misc Community Projects - - 52 Other Services and Charges 1,299,772 194,905 1,104,867 15.00% Total Operating Expenses 1,612,980 251,743 1,361,237 15.61% Capital Outlay 601-49440-45200 Buildings&Structures 55,140 55,140 0.00% 601-49440-45400 Equipment - 601-49440-45500 Heavy Machinery&Auto - - 601-49440-45700 Office Equip&Furnishings 1,750 1,750 0.00% 601-49440-45900 Construction Contract - - Total Capital 56,890 - 56,890 0.00 Other Financing Uses 601-49440-47200 Operating Trans to General Fund - - Total Other Financing Uses - - - - Department Total $1,669,870 $ 251,743 $1,418,127 15.08% Funding Source: Water Utility Fund 4111 • 53 City of Arden Hills • 2008 Budget Function: Public Works Department:Sanitary Sewer Utility Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Licenses and Permits 602-49490-32270 Utility Permit Fees 850 71 779 8.35% Total Licenses and Permits 850 71 779 8.35% Special Assessments 602-49490-36100 Special Assessments - - - 602-49490-36101 Delinquent Sp Assessments - - - 602-49490-36102 Penalities and lnt-Sp Assessmen 400 400 0.00% Total Special Assessments 400 - 400 0.00% Miscellaneous 602-49490-36210 Interest Income 10,000 2,741 7,259 27.41% 602-49490-36270 Miscellaneous Reimbursement - - - Total Miscellaneous 10,000 2,741 7,259 27.41% Charges for Services 602-49490-37100 Utility Billings 1,155,000 266,783 888,217 23.10% 602-49490-37120 Late Charges 600 600 0.00% 602-49490-37160 Connection/Repair Fees - - - 60 2-4 94 90-37 2 7 1 SAC Charges 25,000 25,000 0.00% 602-49490-37280 MCES Current Value Credit - - - Total Charges for Services 1,180,600 266,783 913,817 22.60% Total Operating Revenues 1,191,850 269,595 922,255 22.62% Other Financing Sources .02-49490-39101 Sales of General Fixed Assets - 02-49490-39203 Transfer Total Other Financing Sources - - - - Department Total $ 1,191,850 $ 269,595 $ 922,255 22.62% Funding Source: Sanitary Sewer Utility 410 54 i. IIICity of Arden Hills 2008 Budget Function:Public Works Department Sanitary Sewer Utility Account Proposed Actual Balance YTD No Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 602-49490-41010 Regular Salaries $ 198,567 $ 39,846 158,721 20.07% 602-49490-41020 Overtime Salaries 20,500 4,366 16,134 21.30% 602-49490-41040 Temporary Employees 3,800 47 3,753 1.24% 602-49490-41110 Unused PTO 6,405 6,405 0.00% 602-49490-41130 Employer Savings Match 942 560 382 59.50% 602-49490-41210 PERA Employer Expense 13,691 2,858 10,833 20.88% 602-49490-41220 FICA Expense 17,057 3,301 13,756 19.35% 602-49490-41300 Insurance Expense 27,849 6,099 21,750 21.90% 602-49490-41310 Life Insurance/STD/LTD 2,186 242 1,944 11.05% 602-49490-41410 Paid Unemployment Benefits - - 602-49490-41510 Workers Comp Ins Premiums 5,360 (5,360) - Total Personal Services 290,997 62,679 228,318 21.54% Materials and Supplies 602-49490-42010 Supplies/Accessories 675 38 637 5.64% 602-49490-42030 Printing 1,000 1,000 0.00% 602-49490-42111 Uniform Expense 1,069 62 1,007 5.79% 602-49490-42120 Motor Fuels 7,605 1,017 6,588 13.38% 602-49490-42150 Shop Materials 1,080 597 483 55.29% 602-49490-42210 Equipment Repair Parts 3,375 814 2,561 24.13% 602-49490-42230 Bldg&Ground Maint - - 602-49490-42240 Sand,Salt,Roadmix - - 602-49490-42245 Maint Materials 12,500 2,943 9,557 23.55% 602-49490-42400 Small Tools/Equipment 2,205 587 1,618 26.62% III Total Materials and Supplies 29,509 6,059 23,450 20.53% Other Services and Charges 602-49490-43010 Auditing and Accounting Sery 5,600 950 4,650 16.96% 602-49490-43030 Engineering Fees 5,000 5,000 0.00% 602-49490-43040 Legal Fees 128 (128) - 602-49490-43080 Appl Software Support 3,670 2,584 1,086 70.41% 602-49490-43081 PC Network Support 5,897 435 5,462 7.38% 602-49490-43090 Financial Consulting Fees 500 500 0.00% 602-49490-43100 Other Professional Service - - 602-49490-43210 Telephone/Cell Phone Charges 5,500 56 5,444 1.01% 602-49490-43220 Postage 2,500 2,500 0.00% 602-49490-43310 Mileage Reimbursement 200 16 184 8.08% 602-49490-43540 Newsletters 200 200 0.00% 602-49490-43810 Electricity/Gas 30,400 3,407 26,993 11.21% 602-49490-43820 Water Purchases - - 602-49490-43821 Water Testing/Gopher Fees - - 602-49490-43840 Sanitation/Waste Removal 951 (951) - 602-49490-43850 Wastewater Charges 725,000 138,455 586,545 19.10% 602-49490-43851 SAC Reimbursements 25,000 25,000 0.00% 602-49490-43870 Other Utility Services - - 602-49490-44010 Bldg/Ground Maint - - 602-49490-44030 Maint of Utilities 35,000 4,971 30,029 14.20% 602-49490-44033 Seal Coating/Resurfacing - - 602-49490-44040 Maint of Vehicles and Equip 2,250 1,549 702 68.82% 602-49490-44120 Rental-Buildings 19,125 19,125 0.00% 602-49490-44150 Rentals 1,000 1,000 0.00% 602-49490-44200 Depreciation 145,000 145,000 0.00% 602-49490-44325 Training/Subsistence 2,588 392 2,196 15.14% 602-49490-44330 Dues/Licenses 990 159 831 16.09% 602-49490-44370 Administrative Charges 30,384 30,384 0.00% 602-49490-44371 Admin Fees - 602-49490-44385 Sales Tax - 602-49490-44390 Miscellaneous Other 2,000 2,000 0.00% 602-49490-44395 Drug Testing 60 28 32 46.88% 602-49490-44397 Locates 2,250 104 2,146 4.61% 602-49490-43610 General Liability Insurance 17,250 15,892 1,359 92.12% 602-49490-43620 Property Insurance 55 602-49490-44901 Misc Community Projects41110 - - Other Services and Charges 1,067,364 170,076 897,288 15.93% Total Operating Expenses 1,387,870 238,814 1,149,056 17.21% Capital Outlay 602-49490-45400 Equipment - 602-49490-45500 Heavy Machinery&Auto - - 602-49490-45700 Office Equip&Furnishings 1,750 1,750 0.00% 602-49490-45900 Construction Contract - - Total Capital 1,750 - 1,750 0.00% Other Financing Uses 602-49490-47200 Operating Trans to General Fund - - Total Other Financing Uses - - - - Department Total $1,389,620 $ 238,814 $1,150,806 17.19% Funding Source: Sanitary Sewer Utility 4111 56 City of Arden Hills 0 2008 Budget Function:General Government Department Recycling Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Intergovernmental 603-49520-33620 County Aid-Recycling 20,301 10,151 10,151 50.00% Total Intergovernmental 20,301 10,151 10,151 50.00% Special Assessments 603-49520-36100 Special Assessments 95,360 95,360 0.00% 603-49520-36101 Delinquent Sp Assessments - - - 603-49520-36102 Penalities and Int-Sp Assessmen - - - Total Special Assessments 95,360 - 95,360 0.00% Miscellaneous 603-49520-36210 Interest Income 800 288 512 35.96% 603-49520-36270 Miscellaneous Reimbursement - 44 (44) - Total Miscellaneous 800 332 468 41.46% Total Operating Revenues 116,461 10,482 105,979 9.00% Other Financing Sources 603-49520-39101 Sales of General Fixed Assets - - 603-49520-39203 Transfer - - Total Other Financing Sources - - - - Prior Period Adjustment - - Department Total $ 116,461 $ 10,482 $ 105,979 9.00% Funding Source: Recycling 411 57 City of Arden Hills • 2008 Budget Function:General Government Department Recycling Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 603-49520-41010 Regular Salaries $ 7,658 $ 1,464 6,194 19.11% 603-4952041020 Overtime Salaries - - 60349520-41040 Temporary Employees - - 6034952041 1 1 0 Unused PTO - 6034952041130 Employer Savings Match 134 41 93 30.60% 6034952041210 PERA Employer Expense 479 80 399 16.65% 603-49520-41220 FICA Expense 587 124 463 21.18% 603-49520-41300 Insurance Expense 975 184 791 18.90% 60349520-41310 Life Insurance/STD/LTD 85 8 77 9.53 6034952041410 Paid Unemployment Benefits - - 6034952041510 Workers Comp Ins Premiums 47 (47) - Total Personal Services 9,918 1,948 7,970 19.64% Materials and Supplies 603-49520-42010 Supplies/Accessories - - 60349520-42030 Printing - . 603-49520-42111 Uniform Expense - - 6034952042120 Motor Fuels - - 603-4952042150 Shop Materials - - 6034952042230 Bldg 8 Ground Maint - - 6034952042240 Sand,Salt,Roadmlx .. 6034952042245 Maint Materials - 6034952042400 Small Tools/Equipment Total Materials and Supplies - - - Other Services and Charges 603-49520-43010 Auditing and Accounting Sery 5,600 950 4,650 16.96 603-49520-43030 Engineering Fees - - 6034952043040 Legal Fees 88 (88) - 6034952043080 Appl Software Support - 6034952043081 PC Network Support - - 60349520-43100 Other Professional Service - 603-4952043210 Telephone/Cell Phone Charges - - 34952043220 Postage - - 34952043310 Mileage Reimbursement 603-49520-43540 Newsletters 200 200 0.00% 603-49520-43810 Electricity/Gas - - 6034952043820 Water Purchases - - 6034952043821 Water Testing/Gopher Fees - - 60349520-43840 Sanitation/Waste Removal 8.200 8,200 0.00% 603-49520-43860 Recycling Costs 90,624 18,048 72.576 19.92% 603-49520-43870 Other Utility Services - - 603-49520-44010 Bldg/Ground Maint - 6034952044030 Maint of Utilities - 603-4952044033 Seal Coating/Resurfacing - - 6034952044040 Maint of Vehicles and Equip - - 6034952044150 Rentals - - 60349520-44200 Depreciation - - 60349520-44325 Training/Subsistence - - 6034952044330 Dues/Licenses - - 60349520-44370 Administrative Charges 1,569 1,569 0.00% 603-49520-44371 Admin Fees - - 6034952044385 Sales Tax - - 6034952044390 Miscellaneous Other - - 60349520-43610 General Liability Insurance - 6034952043620 Property Insurance - - 6034952044901 Misc.Community Projects - . Other Services and Charges 106,193 19,086 87,107 17.97% Total Operating Expenses 116,111 21,034 95,077 18.12% Capital Outlay 603-49520-45400 Equipment - - 6034952045500 Heavy Machinery 8 Auto - 6034952045700 Office Equip 8 Furnishings - Total Capital - - - - Other Financing Uses 6034952947200 Operating Trans to General Fund - - Total Other Financing Uses - - - - Department Total• $ 116,111 $ 21.034 $ 95,077 18.12% Funding Source: Recycling Fund 58 City of Arden Hills • 2008 Budget Function: Public Works Department Surface Water Management Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Taxes 604-49550-31010 Current Ad Valorem Taxes $ - - - 604-49550-31020 Delinquent Ad Valorem Taxes - - 604-49550-31040 Fiscal Disparities - - 604-49550-31910 Penalties&Interest on Taxes - - Total Taxes - - - - Intergovernmental 604-49550-3419 MSA Construction - - Total Intergovernmental - - - - Special Assessments 604-49550-36100 Special Assessments - - - 604-49550-36101 Delinquent Sp Assessments - - - 604-49550-36102 Penafities and Int-Sp Assessmen - - - Total Special Assessments - - - - Miscellaneous 604-49550-36210 Interest Income 2,000 2,251 (251) 112.57% 604-49550-36270 Miscellaneous Reimbursement - - - Total Miscellaneous 2,000 2,251 (251) 112.57% Charges for Services 604-49550-37100 Utility Billings 412,000 118,798 293,202 28.83% 604-49550-37120 Late Charges 500 500 0.00% Total Charges for Services 412,500 118,798 293,702 28.80% 4111/ Total Operating Revenues 414,500 121,049 293,451 29.20% Other Financing Sources 604-49550-39101 Sales of General Fixed Assets - - 604-49550-39203 Transfer - - Total Other Financing Sources - - - - Department Total $ 414,500 $ 121,049 $ 293,451 29.20% Funding Source: Surface Water Management I 59 City of Arden Hills . 2008 Budget Function: Public Works Department:Surface Water Management Account Proposed Actual Balance YTD No. Activity FY 2008 YTD 3/31/08 Available %of Budget Personal Services 604-49550-41010 Regular Salaries $ 79,728 $ 16,438 63,290 20.62% 604-49550-41020 Overtime Salaries 1,000 41 959 4.09% 604-49550-41040 Temporary Employees 1,000 47 953 4.70% 604-49550-41110 Unused PTO 3,355 3,355 0.00% 604-49550-41130 Employer Savings Match 514 123 391 23.93% 604-49550-41210 PERA Employer Expense 5,046 1,056 3,990 20.92% 604-49550-41220 FICA Expense 6,256 1,215 5,041 19.42% 604-49550-41300 insurance Expense 11,558 2,442 9,116 21.12% 604-49550-41310 Life Insurance/STD/LTD 896 96 800 10.68% 604-49550-41410 Paid Unemployment Benefits - - 604-49550-41510 Workers Comp Ins Premiums 2,349 (2,349) - Total Personal Services 109,353 23,806 85,547 21.77% Materials and Supplies 604-49550-42010 Supplies/Accessories 300 17 283 5.65% 604-49550-42030 Printing 1,750 1,750 0.00% 604-49550-42111 Uniform Expense 475 28 448 5.79% 604-49550-42120 Motor Fuels 3,380 452 2,928 13.38% 604-49550-42150 Shop Materials 480 265 215 55.27% 604-49550-42210 Equipment Repair Parts 1,500 362 1,138 24.12% 604-49550-42230 Bldg&Ground Maint - - 604-49550-42240 Sand,Salt,Roadmix - - 604-49550-42245 Maint Materials 5,500 184 5,316 3.35% 604-49550-42400 Small Tools/Equipment 980 129 851 13.20% Total Materials and Supplies 14,365 1,437 12,928 10.01% Other Services and Charges �04-49550-43010 Auditing and Accounting Sery 5,600 950 4,650 16.96% 604-49550-43030 Engineering Fees 4,000 4,000 0.00% 604-49550-43040 Legal Fees - - 604-49550-43080 Appl Software Support 3,670 2,464 1,206 67.14% 604-49550-43081 PC Network Support 5,897 435 5,462 7.38% 604-49550-43090 Financial Consulting Fees 500 120 380 24.00% 604-49550-43100 Other Professional Service - - 604-49550-43210 Telephone/Cell Phone Charges 700 55 645 7.92% 604-49550-43220 Postage - - 604-49550-43310 Mileage Reimbursement 50 16 34 32.32% 604-49550-43540 Newsletters 200 200 0.00% 604-49550-43510 Legal Notices Publishing 100 100 0.00% 604-49550-43810 Electricity/Gas - 604-49550-43820 Water Purchases - - 604-49550-43821 Water Testing/Gopher Fees - - 604-49550-43840 Sanitation/Waste Removal - - 604-49550-43850 Wastewater Charges - - 604-49550-43851 SAC Reimbursements - - 604-49550-43870 Other Utility Services - - 604-49550-44010 Bldg/Ground Maint - - 604-49550-44030 Maint of Utilities 34,000 34.000 0.00% 604-49550-44033 Seal Coating/Resurfacing 1,000 1,000 0.00% 604-49550-44040 Maint of Vehicles and Equip 1,000 688 312 68.81% 604-49550-44120 Rental-Buildings 8,500 8,500 0.00% 604-49550-44150 Rentals 1,000 1,000 0.00% 604-49550-44200 Depreciation = 2 '` 25,000 0.00% 604-49550-44325 Training/Subsistence 1,150 174 976 15.13% 604-49550-44330 Dues/Licenses 440 71 369 16.08% 604-49550-44370 Administrative Charges 11,548 11,548 0.00% 604-49550-44371 Admin Fees - - 604-49550-44385 Sales Tax - - 604-49550-44390 Miscellaneous Other 500 500 0.00% 604-49550-44395 Drug Testing 30 12 18 41.60% 604-49550-44397 Locates 500 500 0.00% 604-49550-43610 General Liability Insurance 17,250 17,250 0.00% IF04-49550-43620 Property insurance 15,892 (15,892) 04-49550-44901 Misc Community Projects - 60 • Other Services and Charges 122,635 20,878 101,757 17.02% Total Operating Expenses 246,353 46,121 200,232 18.72% Capital Outlay 604-49550-45200 Buildings and Structures - - 604-4955045400 Improvements Other than Bldgs 70,000 70,000 0.00% 604-49550-45400 Equipment - - 604-49550-45500 Heavy Machinery&Auto - - 604-49550-45700 Office Equip&Furnishings - - 604-49550-45900 Construction Contract - - Total Capital 70,000 - 70,000 0.00% Other Financing Uses 604-49550-47200 Operating Trans to General Fund - - Total Other Financing Uses - - - - Department Total $ 316,353 $ 46,121 $ 270,232 14.58% Funding Source: Surface Water Management • • 61 Chair Scott Bronson 1245 W. Highway 96 Committee Members Arden Hills, MN 55112 Maurice Gieske I�EN HILLS 651.792.7800 fi) Al Hilgers Arden Hills www.ci.arden-hills.mn.us Jeff Johnson James Ostlund Council Liaison Financial Planning and Stan Harpstead Analysis Committee June 10, 2008 City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work, and play. Agenda Regular Committee Meeting Convenes 6:00 PM Call to Order 1. APPROVAL OF THE AGENDA 2. MINUTES A. May 13, 2008 Regular Meeting 3. UNFINISHED AND NEW BUSINESS A. Utility Rate Study presentation (Water and Sewer)—Jon North, Ehlers &Associates 4. REPORTS • A. Report from the City Council B. Financial Planning and Analysis Committee Comments and Requests 5. ADJOURNMENT A quorum of the City Council may be present at this meeting. • 5/13/08 FPAC MINUTES —ARE.±\_1" HILLS • FINANCIAL PLANNING & ANALYSIS COMMITTEE Tuesday, May 13, 2008 6:00 P.M. Upstairs Conference Room, Arden Hills City Hall CALL MEETING TO ORDER AND ROLL CALL The meeting was called to order by Jim Ostlund at 6:00 p.m. MEMBERS PRESENT: Maurice Gieske; Stan Harpstead, Council Liaison; Councilmember Brenda Holden; Jeff Johnson; Jim Ostlund. MEMBERS NOT PRESENT: Al Hilgers; Scott Bronson. OTHERS PRESENT: Sue Iverson, Finance Director; ackie Freppert, Recording Secretary; Stacie Kvilvang and Mark Ruff(Ehlers); •s Miller(City of Roseville). 1. APPROVAL OF THE AGENDA Motioned: Jeff Johnson Seconded: Maurice Gieske • 2. APPROVAL OF April 8, 2008 U as Amended Motioned: Jeff Johnson Seconded: Maurice Giesk 3. UNFINISHED AND 4 BU ESS Stacie Kvilvang and Mark Ruff of Ehlers Case Study Presentation Sue Iverson introduced Ms. Kvilvang and Mr. Ruff. Ms. Kvilvang distributed handouts that described three case studies which included St. Anthony— Silver Lake Village; St. Louis Park—Duke West Village; Columbia Heights— Hurst Park. She indicated all projects with redevelopment require some form of public assistance. She pointed out in all three projects, the risk was born by the developer. Any City assistance was provided on a "pay as you go"basis. St. Anthony—Silver Lake Village: Ms. Kvilvang reviewed the Silver Lake Village redevelopment site. She reminded the group that development cost does not always equate to valuation. Mr. Ruff pointed out • the importance of the public participation process. He remarked that he thought the City of Arden Hills 1245 West Highway 96•Arden Hills Minnesota 55112 Phone 651.792.7800•Fax 651.634.5137 www.ci.arden-hills.mn.us 5/13/08 FPAC MINUTES HILLS • communication policy practice that St. Anthony used was a good approach and the p Y and way it should happen. Stacie noted this project consisted of a 4-member development team with specialties in different areas. Jeff inquired as how well the 4-member team worked. Mr. Ruff indicated once the group agreed to one being in charge, it went well because they all had a similar vision of quality. Ms. Kvilvang noted a "look back" provision was included in the Development Agreement which so far has resulted in an $800,000 savings (as a result of the original road improvement estimate). She also indicated the importance of City's being creative and flexible when it comes to redevelopment. St. Louis Park—Duke West End: The St. Louis Park development was reviewed. Ms. Kvilvang noted the interesting thing about this development is that it took the developer we over a year to come forward because the City wasn't interested in the original site an. Mr. Ruff also pointed out an interesting portion of this redevelopment is that a . • of a parking structure is actually located in the City of Golden Valley. No agree t has `' I arrived at as to what to do about this portion. Mr. Ruff pointed out the i c,C ortce of inter-governmental cooperation. Ms. Kvilvang discussed the Me. ' `situation where Blaine and Mounds View share a part of the development and how h. ey worked together on this because both cities saw the value this developme ago bring to both communities. 11111 Columbia Heights—Hurst Park: Mr. Ruff reviewed the Hurst Park of ct briefly noting the developer was unrealistically optimistic in this case with t o ket. The developer made this portion the last phase because they though wou ring the most value (the last development portion usually is the most valuab ow however there is no market for condos. Ms. Kvilvang noted the importance- experienced developer and for the City to be very up front about what they want for evelopment. Mr. Ruff pointed out the City had to go through and a TIF education process which made the negotiations take twice as long. Another lesson learned was importance of the Development Agreement including language that the City could replace a developer if they were not happy with one. Chris Miller, Finance Director City of Roseville,Case Study Presentation Mr. Miller indicated he was going to gear his presentation toward real life examples from the City of Roseville's past. He discussed the Twin Lakes Redevelopment area. He noted the City has been trying to redevelop that area for 25 years now. He pointed out the importance of gaining the backing of the community and their involvement. He pointed out how a small, but organized community group was able to stop portions of the project and ultimately, the entire project. Mr. Miller indicated the developer pulled out in • the end and cited the political and legal challenge uncertainties. He also pointed out that City of Arden Hills 1245 West Highway 96•Arden Hills Minnesota 55112 Phone 651.792.7800•Fax 651.634.5137 www.ci.arden-hi Ils.mn.us 5/13/08 FPAC MINUTES IQEN_HILLS • the redevelopment plans never had more than 3 of the 5 council members' support. He p pointed out it has been 10 years since the City has actively participated in financing for development. Maurice asked if the Roseville Council had ever been approached with funding requests in the past. Mr. Miller indicated they had,but the answer was always no until the 2006 Twin Lakes Redevelopment project. Jeff asked if a"hindsight review"had ever been performed on any development project. Mr. Miller indicated, to his knowledge, it did not appear that type of analysis was ever performed. He noted the City will have"look back"provisions from now on. Mayor Harpstead inquired as to what type of benefits or assets that City has received as a result of TIF money collected. Mr. Miller noted a lot of TIF monies were used for recreational facilities. These were legitimate uses at the time,but are no longer allowed uses of TIF monies. Mr. Miller commented that it has been his experience that redevelopment rarely occurs on the first go round. Mr. Ruff agreed with that statement as well. 4. REPORTS A. Mayor Harpstead noted the City has hired = ity Administrator who will start on Monday, May 19. One of the project :-e will ;Iv, ocusing on is the hiring of a few open staff positions within the Cit . .•r Harpstead also noted the B-2 Steering Committee has formed and h. ' r first meeting. The Hwyl0/CoRd96 intersection is moving forward on a"cons'',a. ,t and deliberate"process. A position paper was agreed uponfi ,� 4County appears to be moving ahead with the project without wait r t e City. They do appear to be including some City input. B. Jim shared his idea of give financial incentive for developers to use less TIF money as possible. L, e he thinks TIF monies always get used up because there is no centiv's ':,e not use them. • 5. ADJOURNMENT at 7:53 Motioned: Jeff Johnson Seconded: Jim Ostlund Jim Ostlund, Vice Chair Susan K. Iverson, Finance Director NEXT MEETING The next meeting of the FPAC is scheduled for Tuesday, June 10, 2008, at 6:00 p.m. City of Arden Hills 1245 West Highway 96•Arden Hills Minnesota 55112 Phone 651.792.7800•Fax 651.634.5137 www.ci.arden-hills.inn.us O � EN HILLS MEMORANDUM DATE: June 6, 2008 TO: Financial Planning and Analysis Committee FROM: Sue Iverson, Finance Director SUBJECT: Utility Rate Study Presentation (Water and Sewer portions) BACKGROUND Since Council directives have been that the Financial Planning and Analysis Committee will be looking at Long-Range Financial plans and fund balances in the future, staff will be presenting the current utility rate study for the water and sewer funds. This would give more insight to the committee on items to suggest or explore as we look at our own policies and plans. DISCUSSION Jon North from Ehlers & Associates Inc., will present the rate study and answer questions from the committee. This would be a good opportunity for the committee to ask questions about long-range planning and fund balances. The surface water management fund (storm water) has not yet been completed,but will be presented at a later date. These studies and recommendations will be implemented into the City-wide long-range financial plan that we will be working on in the coming months. Mr.North will provide copies of handouts at the meeting. ACTION No action is required. I \\Metro-inet\ArdenHills\Admin\Committees\FPAC\6-10-08 Meeting Memo.doc O �A EN HILLS MEMORANDUM DATE: June 6, 2008 TO: Financial Planning and Analysis Committee FROM: Sue Iverson, Finance Director SUBJECT: Preliminary 2007 Financial Results The preliminary financial results for 2007 are provided for your information. Although the committee does not get involved in the budget and reporting process, this information may be useful when we are ilooking at long-range financial plans and fund balances, as an understanding of the general everyday operations of the City is needed. The auditors and staff are still working on the financial statements and we hope to present them to the City Council on June 30,2008. You should receive your copies with the next meeting agenda. • \\Metro-inet\ArdenHills\Admin\Committees\FPAC\6-6-08 2007 Prelim Financial Results.doc City of Arden Hills • City-Wide Budget Summary Budget Amended Actual FY 2007 FY 2007 FY 2007 Variance Operating Revenue Mayor&Council $ - $ - $ - $ - Elections - - 256 256 Administration 2,821,140 2,807,357 2,843,553 36,195 Finance&Support Services - - - - Planning&Zoning 101,794 101,794 158,241 56,447 Government Buildings 60,000 560,000 560,145 145 Public Safety 34,450 72,450 70,477 (1,973) Emergency Mangement - - - - Protective Inspections 257,500 257,500 322,467 64,967 Street Maintenance 70,000 70,000 64,683 (5,317) Park Maintenance 1,300 1,300 3,066 1,766 Recreation 88,750 88,750 86,846 (1,904) Transfers - - - - Total General Fund 3,434,934 3,959,151 4,109,734 150,583 TCAAP - - 751,349 751,349 Cable Fund 72,500 72,500 87,233 14,733 Risk Management 30,500 30,500 26,778 (3,722) Park Fund 22,750 22,750 32,707 9,957 Community Services 66,000 66,000 60,649 (5,351) EDA General Fund 20,200 70,200 103,393 33,193 EDA TIF#3 Cottage Villas 50,500 50,500 50,171 (329) S EDA Revolving Fund 5,000 5,000 6,298 1,298 EDA TIF#2 Round Lake 415,000 415,000 444,555 29,555 Total Special Revenue Funds 682,450 732,450 1,563,133 830,683 GO Tax Increment Bonds of 1998A - - 42 42 Total Debt Service Funds - - 42 42 Equipment, Bldg&Replacement - - - - Public Safety Capital 18,000 18,000 28,794 10,794 Capital Improvement Fund(PIR) 697,000 697,000 798,748 101,748 Total Capital Funds 715,000 715,000 827,541 112,541 Water 1,343,900 1,343,900 1,487,339 143,439 Sanitary Sewer 1,167,250 1,167,250 1,358,734 191,484 Recycling 83,750 83,750 86,505 2,755 Surface Water Management 401,500 415,283 477,209 61,926 Total Enterprise Funds 2,996,400 3,010,183 3,409,786 399,603 Total Operating Revenues 7,828,784 8,416,784 9,910,236 1,493,452 S City of Arden Hills 0 City-Wide Budget Summary Budget Amended Actual FY 2007 FY 2007 FY 2007 Variance Other Financing Sources Mayor&Council - - - - Elections - - - - Administration - - - - Finance - - - - Planning&Zoning - - - - Government Buildings - - - - Public Safety - - - - Emergency Mangement - - - - Protective Inspections - - - - Street Maintenance - - - - Park Maintenance - - - - Recreation 39,000 39,000 39,000 - Transfers - - - - Total General Fund 39,000 39,000 39,000 - TCAAP - - - - Cable Fund - - - - Risk Management - - - - Park Fund - - - - Community Services - - - - EDA General Fund - - - - EDA TIF#3 Cottage Villas - - - - EDA Revolving Fund - - - - . EDA TIF#2 Round Lake - - - - Total Special Revenue Funds - - - - GO Tax Increment Bonds of 1998A 281,175 281,175 281,625 450 Total Debt Service Funds 281,175 281,175 281,625 450 Equipment, Bldg&Replacement - - - - Public Safety Capital 166,862 166,862 166,862 - Capital Improvement Fund(PIR) 46,954 246,954 246,954 - Total Capital Funds 213,816 413,816 413,816 - Water - - - - Sanitary Sewer - - - - Recycling - - - - Surface Water Management - - - - Total Enterprise Funds - - - - Total Other Financing Sources 533,991 733,991 734,441 450 Prior Period Adjustment - - - - Total Revenues $ 8,362,775 $ 9,150,775 $ 10,644,677 1,493,902 • City of Arden Hills 0 City-Wide Budget Summary Budget Amended Actual FY 2007 FY 2007 FY 2007 Variance Operating Expenses Mayor&Council $ 67,360 $ 67,360 $ 59,044 $ (8,316) Elections 800 800 618 (182) Administration 430,018 442,006 421,278 (20,728) Finance&Support Services 81,864 81,864 70,740 (11,124) Planning&Zoning 171,404 171,404 174,439 3,035 Government Buildings 256,911 400,328 365,524 (34,804) Public Safety 1,076,972 1,114,972 1,101,524 (13,448) Emergency Mangement - - - - Protective Inspections 212,905 212,905 216,481 3,576 Street Maintenance 259,211 259,211 246,532 (12,679) Park Maintenance 290,933 290,933 281,976 (8,957) Recreation 219,442 223,444 220,017 (3,427) Reserves/Contingency - - - - Transfers 387,816 387,816 387,816 - Total General Fund 3,455,636 3,653,043 3,545,991 (107,052) TCAAP 441,500 535,475 535,322 (153) Cable Fund 54,554 54,554 54,755 201 Risk Management 27,000 27,000 8,079 (18,921) Park Fund - - 2,471 2,471 Community Services 65,000 65,000 65,000 - EDA General Fund 38,449 88,449 86,670 (1,779) SEDA TIF#3 Cottage Villas 43,200 43,200 41,485 (1,715) EDA Revolving Fund - - EDA TIF#2 Round Lake 3,450 3,450 556 (2,894) Total Special Revenue Funds 673,153 817,128 794,337 (22,791) GO Tax Increment Bonds of 1998A - - - - Total Debt Service Funds - - - - Equipment, Bldg&Replacement - - - - Public Safety Capital - - - - Capital Improvement Fund(PIR) - - Total Capital Funds - - - - Water 1,394,453 1,394,453 1,461,454 67,001 Sanitary Sewer 1,311,932 1,311,932 1,280,487 (31,445) Recycling 85,655 85,655 81,583 (4,072) Surface Water Management 192,927 192,927 147,396 (45,531) Total Enterprise Funds 2,984,967 2,984,967 2,970,920 (14,047) Total Operating Expenses 7,113,756 7,455,138 7,311,248 (143,890) el City of Arden Hills • City-Wide Budget Summary Budget Amended Actual FY 2007 FY 2007 FY 2007 Variance Capital Outlay Mayor&Council - - 1,657 1,657 Elections 2,500 2,500 - (2,500) Administration - - - - Finance&Support Services - - - - Planning&Zoning 500 500 1,927 1,427 Government Buildings - - 7,691 7,691 Public Safety - - - - Emergency Mangement - - - - Protective Inspections 15,000 15,000 1,613 (13,387) Street Maintenance 150 150 - (150) Park Maintenance 150 150 5,364 5,214 Recreation - - - - Transfers - - - - Total General Fund 18,300 18,300 18,253 (47) TCAAP - 6,500 6,568 68 Cable Fund 10,000 55,500 47,508 (7,992) Risk Management - - - - Park Fund 123,500 123,500 2,100 (121,400) Community Services - - - - EDA General Fund - - - - EDA TIF#3 Cottage Villas - - - - EDA Revolving Fund - - - - • EDA TIF#2 Round Lake - - - - Total Special Revenue Funds 133,500 185,500 56,176 (129,324) GO Tax Increment Bonds of 1998A - - - - Total Debt Service Funds - - - - Equipment, Bldg&Replacement - - - - Public Safety Capital 49,309 49,309 25,653 (23,656) Capital Improvement Fund(PIR) 918,791 918,791 939,781 20,990 Total Capital Funds 968,100 968,100 965,434 (2,666) Water 150 150 - (150) Sanitary Sewer 150 150 - (150) Recycling - - - - Surface Water Management 50,000 50,000 - (50,000) Total Enterprise Funds 50,300 50,300 - (50,300) Total Capital Outlay 1,170,200 1,222,200 1,039,863 (182,337) • City of Arden Hills • City-Wide Budget Summary Budget Amended Actual FY 2007 FY 2007 FY 2007 Variance Debt Service GO Tax Increment Bonds of 1998A 281,175 281,175 281,625 450 Total Debt Service 281,175 281,175 281,625 450 Other Financing Uses Mayor&Council - - - - Elections - - - - Administration - - - - Finance&Support Services - - - - Planning&Zoning - - - - Government Buildings - - - - Public Safety - - - - Emergency Mangement - - - - Protective Inspections - - - - Street Maintenance - - - - Park Maintenance - - - - Recreation - - - - Transfers - - - - Total General Fund - - - - TCAAP - - - - Cable Fund - - - - - Risk Management - - - • Park Fund - - Community Services - EDA General Fund - - - - EDA TIF#3 Cottage Villas - - - - EDA Revolving Fund - - - - EDA TIF#2 Round Lake 281,175 281,175 281,625 450 Total Special Revenue Funds 281,175 281,175 281,625 450 GO Tax Increment Bonds of 1998A - - - - Total Debt Service Funds - - - - Equipment, Bldg&Replacement - - - - Public Safety Capital - - - - Capital Improvement Fund(PIR) - - - - Total Capital Funds - - - - Water - - - - Sanitary Sewer - - - - Recycling - - - - Surface Water Management - - - - Total Enterprise Funds - - - - Total Other Financing Uses 281,175 281,175 281,625 450 Total Expenditures $ 8,846,306 $ 9,239,688 $ 8,914,361 $ (325,327) 11110 Revenues over(under)Expenditures $ (483,531) $ (88,913) $ 1,730,316 $1,819,229 Chair Scott Bronson 1245 W. Highway 96 is Committee Members nFN HILLS Arden Hills, MN 55112 Maurice Gieske _' � 651.792.7800 Al Hilgers www.ci.arden-hills.mn.us Jeff Johnson Arden Hills James Ostlund Council Liaison Financial Planning and Stan Harpstead Analysis Committee July 8, 2008 City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work, and play. Agenda Regular Committee Meeting Convenes 6:00 PM Call to Order 1. APPROVAL OF THE AGENDA 2. MINUTES A. June 10, 2008 Regular Meeting 3. UNFINISHED AND NEW BUSINESS A. Tax Increment Financing Overview B. Business Subsidy Policy 40 C. 2007 Financial Statements D. Joint Meeting/Picnic with Other City Committees/Commissions—July 22, 2008 6:30 p.m. 4. REPORTS 1 A. Report from the City Council B. Financial Planning and Analysis Committee Comments and Requests 5. ADJOURNMENT A quorum of the City Council may be present at this meeting. i 1 MINUTES �`IW HILLS • FINANCIAL PLANNING &ANALYSIS COMMITTEE Tuesday, June 10, 2008 6:00 P.M. Upstairs Conference Room, Arden Hills City Hall CALL MEETING TO ORDER AND ROLL CALL The meeting was called to order by Scott Bronson at 6:00 p.m. MEMBERS PRESENT: Scott Bronson; Stan Harpstead, Council Liaison; Al Hilgers; Jeff Johnson MEMBERS NOT PRESENT: Maurice Gieske; Jim Ostlund OTHERS PRESENT: Sue Iverson, Finance Director; Jon North, Ehlers & Associates; Joe Rueb, Accounting Analyst; Arlene Mitchell, Communication Committee Member Call to Order 1. APPROVAL OF THE AGENDA Motioned: Al Hilgers Seconded: Scott Bronson • 2. APPROVAL OF June 10, 2008 MINUTES as amended Motioned: Al Hilgers Seconded: Scott Bronson 3. UNFINISHED AND NEW BUSINESS A. Utility Rate Study presentation(Water and Sewer)—Jon North, Ehlers & Associates Jon North presented the Utility Rate Study„ What do the utility rates pay for? Operations, water purchase, sewer and water main replacement, sewer disposal fees and replacement of reserves. North discussed the financial history of the water and sewer cash balances as well as financial trends of the water and sewer funds. There are three goals for the utility rates: 1)build and maintain adequate cash balances, 2) establish reasonable rates, 3)reduce costs and be good environmental stewards by promoting water conservation. North reviewed the assumptions in the Water and Sewer fund study through three categories which include: Growth, Capital Improvements, and Operating Expenses. City of Arden Hills 1245 West Highway 96•Arden Hills Minnesota 55112 Phone 651.792.7800•Fax 651.634.5137 www.ci.arden-hi lls.nn.us MINUTES -AIQDEN HILLS 40 North gave an overview of the current utility rates then presented three new residential rate options as well as examples of future average quarterly bills. He also discussed the Comparative 2008 Utility Rates from Edina, Little Canada and Roseville to the three new residential rate options. Lastly,North presented the conclusions from this rates study. Two of the conclusions points are to adopt new water and sewer rates for 2009 and another is to continue to review rates periodically. North stated that a rate study is mandatory if direct expenses exceed the revenues. In 2007 we incurred our first year of surcharges for Infiltration and Inflow. These fees could impact either the operating expenditures or the capital outlay line items. The city will get penalized $100,100 for storm water running into the sanitary sewer system. We don't have to pay this fee the first 5 years as long as we spend at least that amount on fixing our systems. Hilgers asked when we expect to have a solution to the drainage problem. Mayor Harpstead stated that the City does not know what exactly is causing the problem except that it is happening throughout the whole city. There are a few ways to correct this problem and they are as follows: 1)meter the system, 2) inspection manhole covers, 3) smoke testing the system, and 4) visually inspect all homes. 4. REPORTS A. Report from the City Council Mayor Harpstead updated the committee on previous Council actions and activities. B. Financial Planning and Analysis Committee Comments and Requests The TCAAP PDA was signed so we were able to bill back the expenses incurred from the TCAAP development. NEXT MEETING—July 8, 2008 5. ADJOURNMENT Motioned: Jeff Johnson Seconded: Al Hilgers • Scott Bronson,Chair Susan K. Iverson,Finance Director City of Arden Hills 1245 West Highway 96•Arden Hills Minnesota 55112 Phone 651.792.7800•Fax 651.634.5137 www.ci.arden-hillsmn.us • AIwHILLS MEMORANDUM DATE: July 2, 2008 TO: Financial Planning and Analysis Committee 1 FROM: Sue Iverson, Finance Director U_ SUBJECT: Tax Increment Financing BACKGROUND Since Council directives have been that the Financial Planning and Analysis Committee will be looking at 411 Long-Range Financial plans and fund balances in the future, careful consideration should be given to Tax Increment Financing(TIF) and its effect on these plans and fund balances. TIF is an important tool used in economic development and redevelopment. Understanding TIF would give more insight to the committee on items to suggest or explore as we look at our own policies and plans. DISCUSSION Staff recently attended training with the Office of the State Auditor on Tax Increment Financing and Business Subsidies as they relate to TIF. Staff will present information to the committee on how to establish a TIF district, historical information, legislative intent, case studies on the use of TIF, and how to calculate tax increment. This presentation will give the committee a basis for which to work when they begin to review TCAAP data and to also incorporate impacts into the long-range financial plans and policies. ACTION No action is required. Staff will bring handouts to the meeting. • \\Metro-inet\ArdenHills\Admin\Committees\FPAC\7-2-08 TIF presentation memo.doc • AKQEN HILLS MEMORANDUM DATE: July 2, 2008 TO: Financial Planning and Analysis Committee FROM: Sue Iverson, Finance Directors ' SUBJECT: Business Subsidy Policy BACKGROUND The Economic Development Commission (EDC) has been working on a Business Subsidy Policy. In • April the Financial Planning and Analysis Committee provided comments to the EDC. The final draft has been completed by the EDC and is attached. DISCUSSION The EDC is expected to recommend this policy to the Council for adoption. The Financial Planning and Analysis Committee is asked to look over the policy and to provide and obvious reactions to the attached draft. The committee is not asked to "word smith" the policy, but merely to look over for anything that stands out or you have a high level of a reaction to. ACTION Discussion and comments for the City Council on the Business Subsidy Policy. • \\Metro-inet\ArdenHills\Admin\Committees\FPAC\7-2-08 Business Subsidy.doc -AITEN,HILLS • City of Arden Hills Business Subsidy Criteria Adopted , 2008 1. PURPOSE AND AUTHORITY 1.1 The purpose of this document is to establish the criteria for the City of Arden Hills/Arden Hills EDA (the Grantor) for granting of business subsidies for private development within the City, with the exception of the Twin Cities Army Ammunition Plant (TCAAP) property, which has a separate public financing policy. These criteria shall be used as a guide in the processing and reviewing applications requesting business subsidies. 1.2 The City's/EDA's ability to grant business subsidies is governed by the limitations established in Minnesota Statutes 116J.993 through 116J.994 (Statutes). The City/EDA may choose to apply its Business Subsidy Policy to other development activities not covered under this statute. 1.3 Unless specifically excluded by the Statutes, business subsidies include grants by state or local government agencies, contributions of personal property, real property, infrastructure, the principal amount of a loan at rates below those commercially available to the recipient of the subsidy, any reduction or deferral of any tax or any fee, tax increment financing (TIF), abatement of property taxes, any guarantee of any payment under any loan, lease, or other obligation, or any preferential use of government facilities given to a business. 1.4 These criteria are to be used in conjunction with other relevant policies of the Grantor. 1.5 The City/EDA may deviate from these criteria by documenting in writing the reason(s) for the deviation. The documentation shall be submitted to the Department of Employment and Economic Development with the next annual report. 1.6 The Grantor may amend this document at any time. Amendments to these criteria are subject to public hearing requirements contained in the Statutes. 2 PUBLIC PURPOSE REQUIREMENT 2.1 All business subsidies must meet a public purpose with measurable benefit to the City as a whole. Public purpose may include, but not be limited to, the creation of needed services or facilities not currently available, provide a variety of housing ownership alternatives and housing choices, redevelop and remove blight and encourage • redevelopment in the commercial and industrial areas of the City in order to encourage high levels of property maintenance and private reinvestment in those areas, retain local Page 1 of 7 jobs, increase the job base, and provide diversity in that job base, enhance existing jobs through increased wages, encourage additional unsubsidized private development in the • area, either directly, or through secondary "spin off' development, offset increased costs of redevelopment over and above those costs that a developer would incur in normal urban and suburban development, and meet other uses of public policy, as adopted by the Council/EDA from time to time including the promotion of quality urban design, quality architectural design, energy conservation, decreasing the capital and operating costs of local government, etc. 2.2 Job retention may only be used as a public purpose in cases where job loss is specific and demonstrable. The City shall document the information used to determine the nature of the job loss. 2.3 The creation of tax base shall not be the sole public purpose of a subsidy. 2.4 Unless the creation of jobs is removed from a particular project pursuant to the requirements of the Statutes, the creation of jobs is a public purpose for granting a subsidy. Creation of at least 1 Full Time Equivalent (FTE)job is a minimum requirement for consideration of assistance. 2.5 The wage floor for wages to be paid for the jobs created shall be not less than 150% of the State minimum wage in effect at the time the subsidy is granted. The City will seek to create jobs with higher wages as appropriate for the overall public purpose of the subsidy. Wage goals may also be set to enhance existing jobs through increased wages, which increase must result in wages higher than the minimum under this Section. S 3. CITY'S OBJECTIVE FOR THE USE OF PUBLIC FINANCING 3.1 As a matter of adopted policy, the City of Arden Hills may consider using Tax Increment Financing (TIF) and other forms of public financing, such as tax abatement, bonds, and other forms as appropriate, to assist private development projects when such assistance complies with all applicable statutory requirements to: A. Remove blight and/or encourage redevelopment in designated redevelopment/development area(s) per the goals and visions established by the City Council B. To achieve the following housing-related goals: 1. To provide a balanced and sustainable housing stock to meet diverse needs both today and in the future 2. To ensure all housing is safe and well-maintained 3. To promote neighborhood stabilization and revitalization by the removal of blight and the upgrading of existing housing stock. C. To retain local jobs and/or increase the number and diversity of quality jobs • Page 2 of 7 D. To encourage additional unsubsidized private development in the area, either directly or through secondary"spin-off' development. • E. To offset increased costs for redevelopment over and above the costs that a developer would incur in normal urban and suburban development (determined as part of the But-For analysis). F. To facilitate the development process and to achieve development on sites which could not be developed without this assistance. G. To meet other uses of public policy, as adopted by the City Council from time to time, including but not limited to promotion of quality urban design, quality architectural design, energy conservation, sustainable building practices, decreasing the capital and operating costs of local government. 4. COSTS WHICH MAY QUALIFY FOR PUBLIC FINANCING ASSISTANCE 4.1 Although it is understood that State Statute limits the types of assistance, providing assistance to underwrite some or all of the following costs are consistent with the City of Arden Hills goals to the extent that development could not occur without such assistance: A. Project design fees including utilities, landscape, architectural, and engineering design B. Site-related work, including earthwork/excavation, soil correction, landscaping, utilities, streets and roads, street/parking lot paving, street/parking lot lighting, curb and gutter, and sidewalks C. Land acquisition D. Special assessments E. Soil tests F. Environmental studies G. Relocation assistance H. Replacement or cleanup of contaminated soils which would otherwise preclude redevelopment I. Rehabilitation J. Any other costs allowable by state statute and approved by the City Council 5. PROJECTS WHICH MAY QUALIFY FOR PUBLIC FINANCING ASSISTANCE All new applications for assistance considered by the City of Arden Hills must meet each of the following minimum qualifications and will also be evaluated based on their ability to meet the desired qualifications for assistance. However, it should not be presumed that a project meeting any of the qualifications will automatically be approved for assistance. Meeting the qualifications does not imply or create contractual rights on the part of any potential developer to have its project approved for assistance. • Page 3 of 7 5.1 Minimum Qualifications: A. In addition to meeting the applicable requirements of State law, the project should meet one or more of the Public Financing Objectives outlined in Section 3; but at a minimum shall either: 1. Remove blight and/or encourage redevelopment in the City in order to encourage high quality development or redevelopment and private reinvestment in those areas; OR 2. Facilitate the development process and to achieve development on sites which would not be developed without this assistance. B. The developer must demonstrate to the satisfaction of the City that the project is not financially feasible "but for" the use of tax increment or other public financing. C. The project must be consistent with the City's Comprehensive Plan and Zoning Ordinances, Design Guidelines or any other applicable land use document. D. Prior to approval of a financing plan, the developer shall provide any requested market and financial feasibility studies, appraisals, soil boring, private lender commitment, and/or other information the City or its financial consultants may require in order to proceed with an independent evaluation of the proposal. E. The developer must provide adequate financial guarantees to ensure the repayment of any public financing and completion of the project. These may 40 include, but are not limited to, assessment agreements, letters of credit, personal deficiency guarantees, guaranteed maximum cost contract, etc. F. Any developer requesting assistance should be able to demonstrate past successful general development capability as well as specific capability in the type and size of development proposed. Public Financing will not be used when the developer's credentials, in the sole judgment of the City, are inadequate due to past history relating to completion of projects, general reputation, and/or bankruptcy, or other problems or issues considered relevant to the City. G. The developer, or its contractual assigns, should retain ownership of any portion of the project long enough to complete it, to stabilize its occupancy, to establish project management and/or needed mechanisms to ensure successful operation. H. Enter into a Development Agreement crafted to meet the conditions of the actual project. 5.2 Desired Qualifications: A. Proposals creating a higher ratio of property taxes paid after redevelopment will receive priority consideration. B. Proposals should not be used to support speculative industrial, commercial, office • or housing projects. In general the developer should be able to provide market Page 4 of 7 data, tenant letters of commitment or finance statements which support the market potential/demand for the proposed project. 411 C. Public Financing will not be used in a project that involves an excessive land and/or property price. This will normally be where the acquisition price is more than 20% in excess of market value as determined by an independent appraisal of the property (exclusive of relocation benefits). The City shall commission an appraisal and the cost will be paid from Developer's escrow. D. Public Financing will not be used in projects that would give a significant competitive financial advantage over similar projects in the area due to the use of public subsidies. Developers should provide information to support that assistance will not create such a competitive advantage. Priority consideration will be given to projects that fill an unmet market need. E. TIF and abatement will be provided on a pay-as-you-go-basis. Any request for upfront assistance will be evaluated on its own merits and may require security to cover any risks assumed by the City. F. Public Financing will not be used for projects that would generate significant environmental problems in the opinion of the local, state, or federal governments. Priority will be given to projects that aim to clean-up existing contaminated sites and would facilitate the location of an industry or business that has an environmentally-sound track record, or that meets a housing need in the City. G. Preference will be given to projects that meet good public policy criteria as determined by the City Council, including: 1. High project quality (e.g. sound architectural design, quality construction and materials, sustainable building practices) 2. Projects that provide significant improvement to surrounding land uses, the neighborhood, and/or the City 3. Projects that provide a significant increase in tax base 4. Projects that provide significant new, or retained employment 5. Projects that meet financial feasibility criteria established by the City 6. Projects that provide the highest and best desired use for the property 6. PUBLIC FINANCING PRINCIPLES 6.1 General assumptions of redevelopment shall serve as a guide for the public financial assistance policies. These assumptions are as follows: A. All requests for assistance shall be reviewed by a third party financial advisor who will inform the City of its findings and recommendations. • Page 5 of 7 B. The City shall establish mechanisms within the development agreement to ensure that adequate checks and balances are incorporated in the distribution of financial 411 assistance where feasible and appropriate,including but not limited to: 1. Third party review of the"but for" analysis 2. Establishment of"look back provisions" 3. Establishment of minimum assessment agreements C. The City will elect the fiscal disparities to come from inside applicable TIF district(s)to eliminate any impact to the existing tax payers of the community. D. The City will target up to the maximum allowed by State Statute of tax increment for administrative purposes. E. The developer shall proactively attempt to minimize the amount of public assistance needed through the pursuit of grants, innovative solutions in structuring the deal, and other funding mechanisms. 7. PUBLIC FINANCING PROJECT EVALUATION PROCESS 7.1 The following four methods of analysis for all Public Financing proposals will be used: A. Consideration of project meeting minimum qualifications • B. Consideration of project meeting desired qualifications C. Project meets"but-for" analysis and/or statutory qualifications D. Project is deemed consistent with City's Goals and Objectives Please note that the evaluation methodology is intended to provide a balanced review. Each area will be evaluated individually and collectively and in no case should one area outweigh another in terms of importance to determining the level of assistance. 8. APPLICATION FOR PUBLIC FINANCING ASSISTANCE 8.1 The application process is a two-step process and must be completed in accordance with required application procedures. The purpose of this approach is to give an applicant the opportunity to present a development proposal without expending a great deal of money and time in pursuing a development that may conflict with the City's goals and objectives. 8.2 The City's public financing program will be administered by the City of Arden Hills. The City will require a non-refundable application fee in the amount of $2,000 for its processing of the application. The application fee shall be paid to the City at the time a final Public Financing Application is submitted. 8.3 At the time a final Public Financing Application is submitted, the applicant shall also Mdeposit $10,000 with the City to cover attorney and consultant costs incurred as part of Page 6 of 7 amending or establishing a TIF district or abatement, drafting and negotiating a development agreement, and conducting any fiscal analysis that may be required to meet • the requirements of utilizing any public financing. If additional expenses are incurred beyond the $10,000, prior to the execution of a development agreement, the City shall notify the applicant in writing and the applicant will be required to deposit additional funds upon notice. 8.4 If the project is approved and the applicant proceeds with the project, the City shall reimburse the applicant any unused portion of the deposit as of the date of execution of the development agreement. If the applicant does not proceed with the project, the City shall reimburse the applicant for the unused portion of the deposit, less expenses incurred but not yet billed, as of the date that the City is notified in writing that the applicant desires to withdraw its application. 9. SUBSIDY AGREEMENT 9.1 In granting a business subsidy, the Grantor shall enter into a subsidy agreement with the recipient that provides the information, wage and job goals (if applicable), commitments to provide necessary reporting data and recourse for fail to meet goals required by the Statutes. 9.2 The subsidy agreement may be incorporated into a broader development agreement for a project. 9.3 The subsidy agreement will describe the requirements for the recipient to provide the reporting information required by the Statutes. Adopted by City of Arden Hills Economic Development Authority Adopted by Arden Hills City Council • Page 7 of 7 • �A EN HILLS MEMORANDUM DATE: July 2,2008 TO: Financial Planning and Analysis Committee FROM: Sue Iverson, Finance Director 05--'1/ SUBJECT: 2007 Financial Reports The 2007 Audited Financial Reports which were reviewed by the City Council are provided for your information. Although the committee does not get involved in the budget and reporting process, this • information may be useful when we are looking at long-range financial plans and fund balances, as an understanding of the general everyday operations of the City is needed. • \\Metro-inet\ArdenHills\Admin\Committees\FPAC\7-2-08 2007 Financial Statements.doc A.RZEN jiILLS MEMORANDUM DATE: July 2, 2008 TO: Financial Planning and Analysis Committee FROM: Sue Iverson, Finance Director<� SUBJECT: Annual Joint Meeting with City Committees/Commissions BACKGROUND Annually, the City of Arden Hills Parks, Trails, and Recreation Committee hosts an annual committee • picnic. All committees are invited and each committee is requested to give a brief committee update. DISCUSSION This year's picnic will be held on Tuesday, July 22nd at 6:30 p.m. at Cummings Park. An invitation will be sent to you along with a list of food items for each person to bring. It is requested that all committee members attend. ACTION No action is required. • \\Metro-inet\ArdenHills\Admin\Committees\FPAC\7-2-08 Committee Picnic Notice.doc