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HomeMy WebLinkAbout07-08-24-RMayor: Address: David GrantIt 1245 W Highway 96 Arden Hills MN 55112 HILLS Councilmembers: ,-A EN Phone: Brenda Holden 651-792-7800 Emily Rousseau Regular City Council Tena Monson Website: Tom Fabel Agenda www.cityofardenhills.org July 8 2024 7:00 p.m. City Hall City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. htti)s://cityofardenhills.orci/320/Watch- City-Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. TCAAP/Rice Creek Commons Update Dave Perrault 3. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 4. RESPONSE TO PUBLIC INQUIRIES 5. PUBLIC PRESENTATIONS 6. STAFF COM NTS 6.A. Transportation Update David Swearingen, Public Works Director/City Engineer Documents: MEM PDF 6.B. Night To Unite Update Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEM PDF 7. APPROVAL OF MINUTES 7.A. June 10, 2024 Special City Council Work Session Documents: 06-10-24-SWS.PDF 7.B. June 10, 2024 Regular City Council Documents: 06-10-24-R.PDF 8. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8.A. Motion To Approve Claims And Payroll Joua Yang, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO.PDF 8.B. Motion To Approve Payment No. 2 - S.M. Hentges & Sons, Inc. - 2024 PMP Street And Utility Improvements Project Lucas Miller, Assistant Public Works Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.C. Motion To Approve Quote From Electric Pump For Lift Station No. 2 Rehabilitation Project David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.D. Motion To Approve Hiring Of Deputy Clerk Dave Perrault, City Administrator Documents: MEMO.PDF 9. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 10. PUBLIC HEARINGS 11. NEW BUSINESS 12. UNFINISHED BUSINESS 13. COUNCIL/STAFF COMMENTS ADJOURN STAFF COMMENTS - 6A ,-ARZENHILLS MEMORANDUM DATE: July 8, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS - 6B ,-ARZEN HILLS MEMORANDUM DATE: July 8, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Night to Unite Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A A verbal update will be provided at the City Council meeting. Page 1 of 1 [DRAFT �-`iVEN HILLS Approved: July 8, 2024 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION JUNE 10, 2024 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Work Session at 5:00 p.m. Present: Mayor David Grant; Councilmembers Tom Fabel, Brenda Holden, Tena Monson and Emily Rousseau Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Assistant Public Works Director Lucas Miller; Community Development Director Jessica Jagoe and Assistant to the City Administrator/City Clerk Julie Hanson 1. PUBLIC INQUIRIES/INFORMATIONAL Mark Kelliher, 3712 Chatham Court, stated despite receiving an email from Councilmember Fabel where he was threatened with action if he does not stop asking questions that he finds inconvenient or annoying, he would not be bullied by him, nor dissuaded from his constitutional right to free speech. He explained he wanted to show his support for agenda Item 3E. He supported each member of the Council receiving a tune-up when it comes to communication skills, with some having more need then others. He could envision Councilmember Rousseau roaming the halls making unauthorized and adhoc demands of staff such as running reports and answering her questions in a quest to vanquish her next political foe. He indicated this type of behavior was unhealthy for any work culture because staff is left questioning who their boss was. He fully supported each Councilmember being required to run their requests through the City Administrator. He believed Dave Perrault should be directing traffic and staff was responsible to him. He noticed Item 3E discussed how the Council should use decorum and civility when addressing staff. He suggested the Council expand the scope for Item 3E to address how Councilmembers speak to residents. He stated disrespectful comments regarding residents are made on a regular basis by Councilmember Rousseau and Councilmember Fabel. He was of the opinion Councilmember Monson was the only member of the slate that could communicate with residents. He recommended Item 3E be expanded so members of the public can broach their concerns with the Council without fear of intimidation and belittlement. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JUNE 10, 2024 2 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. 4293 and 4295 Lexington Avenue Concept Plan Review Megan Rogers, Larkin Hoffman, thanked the Council for their time. She provided the Council with a presentation on a concept plan for the two parcels adjacent to Cummings Park. She reported she would need a rezoning and text amendment to allow for a school and house of worship within the I-1 zoning district. She believed the proposed site would suit the school and house of worship use given its location within the community. She commented on how schools require a larger parcel in order to accommodate a campus. She recommended the text amendment only permit this use under certain conditions. She discussed the project objectives in further detail with the Council. She reviewed the existing site conditions and noted her client appreciated the fact there was a full-sized kitchen and cafeteria that could be utilized by the school. She commented on how traffic would flow to and from the site. She commented further as to the benefits of having all of their students on one campus. It was her hope the Council would support the proposed concept plan on this site. Mayor Grant asked what type of school would be coming into the community. Ms. Rogers explained she has kept her clients name confidential because they have had three purchase agreements where other schools have come in and offered more money for those sites. She reported if the Council did not support the use on this property, she would let her client know, but noted she would be keeping the name of her client confidential. She indicated this was an expensive site and a significant amount of fundraising would have to occur before the purchase could be made. Councilmember Holden inquired if the exterior of the building would be changed. Ms. Rogers reported the exterior of the building would not be changed. Councilmember Holden questioned how the 400 students would get to school on a daily basis. Ms. Rogers stated there would be both bussing and parents dropping off students. Councilmember Holden indicated she was worried about the flow of traffic given the fact this was a high traffic area. In addition, she was concerned about the fact this site did not have a playground. Ms. Rogers noted 273 students currently take the bus to school. She indicated the site had 693 parking stalls and 400 would be attributable to the two southern buildings. She explained the busses would be parked off site. She discussed where a potential playground could be located on the property. Councilmember Holden questioned what the hours of operation were for the school. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JUNE 10, 2024 3 Ms. Rogers commented the school currently operates from 8:00 a.m. to 3:30 p.m. She noted after care was offered through 6:00 p.m. She indicated the school does offer some after school activities for its middle school students. Councilmember Rousseau discussed how she lived in the neighborhood across from Karth Lake and she understood the neighbors have been working to improve the water quality for the lake. She indicated she had concerns with how the lake would be impacted. She commented on how the neighbors can hear the kids playing at the park on the weekends. She stated she would be concerned about the noise being generated by the proposed school if it were to locate on this property. She explained she was also concerned about traffic flowing to and from this site. Mayor Grant indicated he was concerned about how this property was supposed to be used to generate jobs. He anticipated there were other locations in Arden Hills that could be used for a house of worship. He stated the City would be losing a sizeable chunk of its Industrial property if this property were rezoned. He noted he had concerns with this. Councilmember Monson commented she liked the idea of having a school and church. She indicated she was not overly concerned about noise, but feared the site would be limited with parking and outdoor activities. She reported she would be very hard pressed to support the school using public facilities. She felt like there were a lot of hurdles with this request. Councilmember Fabel stated these hurdles would have to be overcome by the applicant. Councilmember Monson reported this was the case and noted the City had 15 properties where a house of worship would be allowed in the community. Further discussion ensued regarding how this use would impact the surrounding properties. Ms. Rogers commented the school was not proposing to use the public facilities but noted her client did appreciate how this property felt like it was part of the community. Councilmember Holden indicated she did not have a problem with a house of worship at this location, but she did have a problem with a school. She feared the site did not have proper capacity for traffic, parking and future expansion. Councilmember Monson questioned what other alternatives the school had considered. Ms. Rogers stated building a campus from scratch would be difficult because a large vacant property would be needed. For this reason, many schools were transitioning to industrials sites with large amounts of parking. Another option would be to purchase old charter schools that were already zoned for the use. She commented further on how it was necessary to rezone this site in order to accommodate the proposed use. Mayor Grant questioned how far students would be bussed. Ms. Rogers indicated students would be coming from Minneapolis and noted she has looked for property in Columbus, Blaine and Fridley. She indicated one of her boardmembers became aware of this property. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JUNE 10, 2024 4 Councilmember Fabel asked if the school had an affiliation with Bethel or Northwestern. Ms. Rogers stated the school did not, but noted the graduates could consider attending either school after graduation. Mayor Grant indicated he could support the house of worship use, but explained he was concerned with how the school would fit. In addition, he was concerned about losing this large industrial parcel and the jobs it created. Ms. Rogers stated she would bring the Council's feedback to her board and explained she appreciated the Council's thoughtful consideration. B. Highway 96/TH10 Corridor Landscaping and Irrigation Maintenance Assistant Public Works Director Miller stated Public Works staff has been aware of the viability issues of the landscaping around the Lakeshore Place retaining wall (near the intersection of Highways 96 and 10 southwest quadrant) for the last couple years and adjusted to try to include it as part of the City's maintenance cycle per the cooperative agreement with Ramsey County approved by City Council on March 10, 2023. This effort of maintenance is solely dependent on daily workload and staff availability. Based on concerns stated by residents in the area, staff is trying to come up with A) a more realistic and consistent maintenance option for the longevity of the plantings and trees in the area and B) direction to replace the shrubs that are in heavy decline in the area. Arden Hills is required to maintain the area per the cooperative agreement with Ramsey County. Assistant Public Works Director Miller explained similarly, the Highway 96 corridor landscaping maintenance is the responsibility of Arden Hills. The City has invested nearly $80,000 into tree replacements annually since 2022. In order to ensure the viability and success of the trees, large amounts of watering is required. These trees require Public Works staff to fill watering bags in order for the trees to thrive throughout the spring, summer and fall months in a very tough environment for growth along a highway boulevard. This effort of maintenance is solely dependent on daily workload and staff availability. Safety is also a concern with this effort, as well. The amount of time staff works along live traffic out of their vehicles should be minimized as much as possible along the corridor of Highway 96, one of the busiest roadways in Arden Hills and posted speed limit of 55 mph. This work is often performed by seasonal staff with little field experience. Staff is interested in gauging the Council's interest in permanently installing an irrigation system to limit the amount of exposure staff has along live traffic, as well as consistently helping the longevity and viability of the trees that we have invested in and replaced in the corridor recently and give them the best chance to survive. Assistant Public Works Director Miller reported recently, Public Works staff inspected the existing condition of the remaining trees along TH-96. Approximately 30 more trees are in major decline. A good portion of the trees have been identified with Emerald Ash Borer (EAB) disease and have been treated over the years, but treatment is no longer a viable option and the trees need to be removed and possibly replaced. Staff would propose replacing these trees in the same fashion, consistent with the annual projects since 2022 using the Tree Replacement Fund, which has an approximate balance of $34,000 that could be utilized for this work. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JUNE 10, 2024 5 Councilmember Monson understood the trees and shrubs were not surviving due to lack of irrigation. She explained an alternative to installing an irrigation system was providing adequate water for the trees and shrubs for the first five years. She commented further on the cost of installing an irrigation system versus the cost for manually watering the trees and shrubs. Councilmember Fabel reviewed the agreement with the County noting the County providing the plantings and the City was to provide all care and upkeep of the landscaped areas. He questioned if the City was holding up its end of the agreement. Assistant Public Works Director Miller explained City staff was doing its best to water and maintain the landscaping. He reported an irrigation system would help with providing more consistency. Councilmember Fabel stated given the condition of the plants right now, he questioned if the City was properly maintaining them at this time. Assistant Public Works Director Miller stated there were 17 shrubs in decline that were being attacked by rabbits. He reiterated that staff was doing the best it can to maintain these shrubs. Councilmember Fabel asked if the City was fulfilling the intent and purpose of the agreement with the County. Assistant Public Works Director Miller believed the City was fulfilling its portion of the agreement. Public Works Director/City Engineer Swearingen reported in 2012 when this interchange was completed, MNDOT turned over the maintenance to Ramsey County and Ramsey County was going to remove the boulevard trees because they will not maintain them. It was in the Council's interest at that time to acquire the trees and the City would be responsible for the maintenance. He explained the City was doing the best it could to maintain this space and indicated the proposed irrigation would relieve some of the resources that were being focused on watering this area. He stated the residents in this area supported an irrigation system, especially given the recent droughts. Councilmember Holden questioned if the seasonals were allowed to operate the water truck. Public Works Director/City Engineer Swearingen explained a Class B license was required to operate the water truck, which meant a fulltime employee was required to complete this work. He indicated seasonals could assist. Councilmember Holden stated Ramsey County never maintained this property after the trees were installed. She commented on how $200,000 was a lot of money and would buy a lot of park equipment. Councilmember Monson inquired if the City had to keep the trees, or could a pollinator garden be considered, because this would require less water. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JUNE 10, 2024 6 Assistant Public Works Director Miller explained he had a list of shrubs that were being considered to assist with screening the traffic. He indicated only 17 shrubs were being proposed to be replaced. Councilmember Rousseau asked if the irrigation system could be installed next year with the 30 trees and 17 shrubs being replaced this year. Assistant Public Works Director Miller commented he would appreciate the Council considering this request as soon as possible. Councilmember Rousseau discussed how valuable the trees were to block out noise for the adjacent neighborhood. Mayor Grant stated a better solution may be required given the fact the City was now responsible for the trees at TH10 and Highway 96. He understood that a number of trees that were declining were ash trees. Assistant Public Works Director Miller reported this was the case. He noted 14 trees were recently replaced by Margolis. Mayor Grant believed the residents of Arden Hills appreciated the trees along Highway 96. He supported the City finding a solution for Shoreline Lane this year. Budgetarily, he anticipated the City would have to consider how and when to fund the irrigation project. Assistant Public Works Director Miller commented further on the proposed dripline that could be installed along Highway 96. Councilmember Fabel asked if these young trees take at some point and require less watering. Assistant Public Works Director Miller explained this takes approximately five years. Public Works Director/City Engineer Swearingen discussed how this was a harsh environment for trees and watering was very important in order to get them to the five year mark. Councilmember Holden stated that many of the trees along this corridor should not have been planted. She said if the majority that were dying were ash trees, she understood they would have to be replaced. She commented on how the drought impacted the trees and she appreciated the fact that the new trees selected were hardier. Councilmember Rousseau questioned what the County has been doing for the median with Shoreview. She asked if Shoreview had an irrigation system or if they used water trucks. Assistant Public Works Director Miller anticipated Shoreview was responsible for maintaining their medians. He indicated he was uncertain if Shoreview had an irrigation system in place. Councilmember Holden reported Shoreview had an ICWC crew that maintained the watering of medians for Shoreview. Mayor Grant asked if this was an option for Arden Hills. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JUNE 10, 2024 7 Public Works Director/City Engineer Swearingen reported Arden Hills only had the ICWC crews on the weekends. Councilmember Monson stated she was skeptical about continuing to put money into this. She indicated half of the trees and shrubs have died or were in decline. She explained she was having a hard time with understanding why they should be maintained instead of removed. Public Works Director/City Engineer Swearingen indicated years ago trees were removed and not replaced. However, after receiving direction from the Council, the trees along the Highway 96 corridor were replaced. He stated he was trying to find solutions in order to react to the comments being received from Council and residents. Councilmember Monson anticipated that it would continue to be difficult to maintain the trees along this corridor. She suggested a solid plan be created to address how many trees should be planted and maintained going forward and how much it will cost. Councilmember Rousseau asked how many trees were surviving and doing well. Assistant Public Works Director Miller explained of the 213 trees, I10 were in decline. He estimated the 25 of the 30 that were recently inspected as needed to be replaced were due to emerald ash borer. Mayor Grant asked if the Council wanted to replant the trees along the trees along Lakeshore Place. Councilmember Monson stated she would only support this if the City was required per the agreement. Mayor Grant indicated he could support the tree replacement on Lakeshore Place. Councilmember Rousseau stated she could support the tree placement on Lakeshore Place as well. Mayor Grant asked if the Council could support the tree placement along Lakeshore Place. Councilmember Monson indicated she would only support this if required by the agreement. Councilmember Rousseau believed the City was exceeding its requirements for this roadway and she was not in favor of it. Councilmember Holden stated she supported the replanting because the homeowners purchased homes along this roadway and MNDOT came in and significantly increased the level of traffic on Highway 10. She suggested at least half of the trees be replaced. Councilmember Fabel agreed the trees should not be replaced. Councilmember Holden commented if nothing was done the trees will die and more plants will be required to be purchased. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JUNE 10, 2024 8 Councilmember Monson indicated she wanted to better understand what was required of the City for beautification. She stated if staff came up with a concrete plan for these areas, taking into consideration what was required by the City, she would be happy to reconsider how to approach these projects. Councilmember Fabel feared the City was throwing good money at bad. Public Works Director/City Engineer Swearingen stated staff would continue to water with the resources staff had. Councilmember Monson explained she would need more details from staff on the irrigation system. She indicated she could not support purchasing and replanting 17 more shrubs that would just die again in this environment. Councilmember Fabel anticipated that ongoing watering would be necessary in order to maintain any vegetation or landscaping at this corner. Public Works Director/City Engineer Swearingen stated residents in this area were very concerned that this corner was not being watered properly and this was why this matter was brought to the City Council. Councilmember Rousseau questioned how many new trees were being watered. Assistant Public Works Director Miller indicated half of the spruce trees were planted last year. Councilmember Rousseau stated these trees have to be watered. Councilmember Monson stated she was hearing from staff that there was a need for this area to be irrigated. Public Works Director/City Engineer Swearingen indicated he believed this was the case given the amount of resident feedback staff has received. Councilmember Fabel supported this area being irrigated as well. Mayor Grant stated this meant staff had support from four Councilmembers to irrigate this area. He questioned how the Council wanted to address Highway 96. Councilmember Holden suggested there be half the number of trees without an irrigation system. She recommended that if a tree were to die that it not be replaced. Mayor Grant indicated he supported the trees being watered. Councilmember Rousseau agreed. Councilmember Monson explained she did not support an irrigation system for this portion of roadway in 2024. She indicated she wanted to see a full plan for Highway 96 and wanted to understand if the 30 trees had to be replaced. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JUNE 10, 2024 9 Councilmember Holden stated one of the ideas was to wait until so many trees were gone and then to hire a firm to plant the proper trees and maintain them for two of three years. Councilmember Rousseau reported she valued the canopy of trees in Arden Hills and she recommended the 30 trees be replaced with something that would be resistant. Councilmember Holden questioned if the 30 trees would be replaced this fall. Assistant Public Works Director Miller anticipated the trees would be replaced in November. Councilmember Holden suggested staff bring this item back to the Council this fall. Councilmember Fabel indicated he would like to take a closer look at the Highway 96 corridor. He did not believe the trees provided any privacy to the adjacent homes. Mayor Grant agreed the trees did not provide a great deal of privacy. Councilmember Holden indicated trees do provide a nice amount of shade for those walking along this corridor. Mayor Grant requested staff bring this item back to the Council in September or October. C. 2024 Park Improvement Project Assistant Public Works Director Miller stated at the March 11, 2024 Work Session, Staff presented to City Council an introduction to the Arden Oaks Park & Freeway Park Improvement Project. Arden Oaks Park and Freeway Park play structures and swings were built in 1999 and 1998, respectively. Through the City's Park Maintenance Management Plan, park equipment is to be considered for replacement on a 20-year cycle. Within the 2024-2028 CIP, Arden Oaks Park and Freeway Park are programmed for improvements in 2025. According to the City's Park Maintenance Management Plan, hardcourts are to be considered for resurfacing every 5-8 years, with a life expectancy of 25-35 years depending on conditions. Arden Oaks Park and Freeway Park are scheduled for resurfacing in 2025. By visual inspection, the surface is showing signs for replacement, but the underlying soils do not appear to have an issue with significant heaving. Assistant Public Works Director Miller explained the 2025 Park Improvement Project, as programmed in the 2024-2028 CIP, is only budgeted for the replacement of the play structures, rehabilitation of the hardcourts and some miscellaneous items that relate to the play structure or hardcourts or items that have been consistent in recent past Park Improvement Projects. Assistant Public Works Director Miller reported Public Works Staff and PTRC have each performed site visits and listed feedback for potential park improvements, in addition to the play structures and hardcourts, which is over and above what had been budgeted for in the CIP. This feedback was presented to Council at the March 11 Work Session. Council was interested in considering all of these items presented at that Work Session and requested staff to go through the process of receiving feedback from Public outreach and providing preliminary planning level cost estimates of these items prior to determining the final scope of the project. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JUNE 10, 2024 10 Assistant Public Works Director Miller stated considering Council's desire to be flexible at the early stages of the project with the design and the current broad scope of the project, Staff requested that Bolton and Menk, Inc. (BMI) provide a Professional Services Agreement (PSA) that only included the following: complete online survey development, public involvement, survey analysis, planning level cost estimates based on feedback and a Public meeting presentation to Council. This PSA with BMI was approved by Council at the April 8, 2024 Council Meeting. Council was able to see the presentation from BMI and the packet information they put together, breaking down in detail the survey results at the Work Session on May 28, 2024. Assistant Public Works Director Miller commented for the Work Session, Council will need to define more, the scope of the project, which will lead the project into the design phase. A PSA amendment will be requested from Bolton & Menk related to that project scope for the Arden Oaks Park & Freeway Park Improvement Project. Councilmember Monson supported the City having a Parks Master Plan in place because this would give the City a vision for budgeting and overall vision for park amenities. Councilmember Rousseau stated after speaking with the consultant regarding the proposed park improvements, she understood there were a lot of opportunities at Freeway Park. She supported the City having a Master Plan in place, but also incorporating other values such as environmental stewardship and invasive species. Councilmember Holden indicated she was having trouble envisioning Freeway Park any other way, given its size and how it was surrounded by two major roadways. She suggested more planning be completed for Arden Oaks Park. Councilmember Monson supported these two parks moving forward as is and that a Master Plan be put in place for all future parks. Councilmember Fabel stated he liked the idea of a Parks Master Plan. He feared the Council was micromanaging parks from the Council level. He reported he was a fan of the plans for Freeway Park. Councilmember Rousseau was of the opinion Freeway Park may have more opportunities. Mayor Grant discussed that what the City does today has to fit into the plans for tomorrow. He agreed Arden Oaks Park could have more amenities added in the future. Councilmember Holden asked what parks were coming up for improvements. Public Works Director/City Engineer Swearingen stated in 2027, Ingerson and Sampson would be improved, and in 2029 the playground structure would be replaced at Royal Hills. He stated in 2033, Valentine Park would be improved. He asked if it made sense to put the brakes on the plans for Arden Oaks and Freeway Parks in order to pursue a Parks Master Plan. Councilmember Holden reported she supported these two parks moving forward given the fact the City has told residents these parks were going to be improved. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JUNE 10, 2024 11 Councilmember Monson agreed. She asked if staff was being asked to pursue a Parks Master Plan. Councilmember Rousseau requested this matter be further discussed during the Council's strategic planning session. Councilmember Holden suggested the Parks Master Plan be addressed at a future meeting. Mayor Grant requested staff narrow down the scope for Freeway Park and Arden Oaks Park. He questioned if staff had to stay within the budget for these parks. Councilmember Holden recommended staff stick to the budget. Councilmember Monson supported staff sticking to the budget as close as possible. Public Works Director/City Engineer Swearingen commented he was looking for direction on the amenities that should be included within the park. He was of the opinion this direction should be community driven and not be determined by staff. Councilmember Monson indicated she would rather have a really cool play structure versus minor accessories within the park. However, she understood a lot of decisions had to be made regarding the park improvements. Councilmember Rousseau agreed the first things parents and children notice within parks were the playground structures. She supported both of these parks having standout playground structures that differed from each other. Councilmember Holden stated she supported Freeway Park having picnic tables because this was a request from the neighbors. Councilmember Fabel believed this discussion should be held by the PTRC and staff. Councilmember Monson explained after looking at the park plans, she noted it would be $270,000 for Arden Oaks and $234,000 for Freeway Park. She commented she could support going slightly over budget in order to create two unique parks. Councilmember Holden suggested each Councilmember provide staff with recommendations for each park for further consideration. The City Council recessed the worksession until after the City Council meeting at 6:50 p.m. The City Council reconvened the work session at 8:30 p.m. Mayor Grant asked how the Council wanted to proceed with Arden Oaks Park. Councilmember Holden recommended the Council talk through the amenities in order to provided staff additional feedback. She reported she supported Option 1, existing perimeter. Councilmember Monson and Councilmember Rousseau supported this option as well. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JUNE 10, 2024 12 The Council did not support the picnic shelter but supported the park having some sort of shade structure. The Council recommended the basketball court be resurfaced, new hoops be purchased, and that the court be striped for pickleball. The Council did not support bicycle parking. Councilmember Monson indicated she would like to have an ADA port -a -potty for this park. Councilmember Rousseau and Councilmember Holden supported this recommendation. The Council supported the park having two benches and one picnic table. The Council supported purchasing new trash receptacles if needed. The Council recommended the dog waste station be removed. The Council supported the sign being replaced. The Council wanted to see a gaga pit installed. The Council did not support the park having wayfinding signs. Public Works Director/City Engineer Swearingen stated these amenities and improvements would cost around $230,000. Mayor Grant questioned what improvements the Council wanted included in Freeway Park. The Council did not support the accessible trail construction, parking lot or tree removal. Assistant Public Works Director Miller explained there were trees that had to be removed within this park. The Council supported tree trimming being completed. The Council recommended the playground equipment being updated. The Council did not support the rink being updated but recommended it be repainted. The Council supported the concrete for the hockey rink being considered at a future date. The Council recommended the basketball court and hoop being replaced. The Council supported the lights being replaced with LED. The Council did not recommend the building being replaced or repaired. Councilmember Holden recommended the building maintenance be separated out from the park improvements project. Public Works Director/City Engineer Swearingen stated he could separate this expense out in order to have the siding and windows repaired. The Council did not support a bike rack for this park. The Council recommended a portable restroom (non-ADA) be included in the park. The Council supported the park having two picnic tables and the reuse of the two existing benches. The Council recommended the trash receptacles be replaced. The Council did not support a dog waste station. The Council recommended the gaga pit not be installed. The Council supported the fencing being reinstalled, but not the wayfinding signs. Councilmember Monson supported both parks receiving several new trees with the cost coming out of the tree replacement fund. Councilmember Monson supported City staff pursuing grants for the next round of parks that were slated for improvement. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JUNE 10, 2024 13 Public Works Director/City Engineer Swearingen stated if there was interest in replacement trees, he could bring options back for the Council to consider with the concept plan. He reported Freeway Park would cost approximately $216,000 plus the cost for the fence. D. Spring Lake Park Lions Club Donation Discussion Public Works Director/City Engineer Swearingen stated the Spring Lake Park Lions Club contacted staff about donating funds with the intent of it to be used towards Park improvements. On May 13, 2024, through Resolution 2024-027, the City Council accepted the donation in the amount of $15,000. Since 1986, the SLP Lions Club has been one of Minnesota's Largest Charitable Gambling Organizations, and they run a pull -tab booth in the City. The SLP Lions Club aims to help those in need within the community through various fundraising activities. They are active in the Arden Hills' community and wanted to see these funds used towards Park improvements. Mayor Grant suggested a timer switch be purchased for the Freeway Park hockey rink lights. Councilmember Monson supported this funding being focused on Freeway Park or Arden Oaks Park. Councilmember Rousseau suggested a community garden be installed at Freeway Park or Arden Manor. Councilmember Holden reported the City had tried a community garden at Arden Manor and it did not turn out well. Councilmember Monson asked if the City had a community garden at the substation. Mayor Grant reported this was the case. Public Works Director/City Engineer Swearingen stated the community garden fills up quickly each year. Councilmember Monson suggested the fence at Freeway Park be covered by this donation. Councilmember Holden supported this recommendation. E. Council Code of Conduct This item will be discussed at a future worksession. F. Strategic Planning Discussion Follow Up This item will be discussed at a future worksession. Rice Creek Commons/TCAAP Discussion This item will be discussed at a future worksession. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JUNE 10, 2024 14 G. Agenda Planning City Administrator Perrault stated per Council's adopted policy on agenda setting, please find proposed agendas below for upcoming meetings. Due dates have not been added to the below items, but will be as the process evolves. June 24th Worksession • Planning Consultant Kickoff (time sensitive) • Old Highway 10 Trail Design Discussion (time sensitive) • Great River Greening Update (not time sensitive) • RCC/TCAAP Discussion (not time sensitive) • Agenda Planning (time sensitive) July 8th Worksession • Compensation Study Update (time sensitive — August 2024) • Tobacco Moratorium (time sensitive — November 2024) • Encroachment Discussion (not time sensitive) • RCC/TCAAP Discussion (not time sensitive) • Agenda Planning (time sensitive) Councilmember Monson recommended a Mounds View recap discussion be held on June 24 or July 8. Mayor Grant supported this item being discussed on June 24. Councilmember Rousseau suggested the Great River Greening Update be moved to July 8. Councilmember Monson agreed. She recommended Code of Conduct be placed on the June 24 agenda. Mayor Grant agreed and noted items that were not addressed would be at a later date. Mayor Grant reviewed the July 8a' items and suggested the Encroachment Discussion be moved to August. The Council was in agreement. Councilmember Holden explained she would like to discuss how to address people who are going around representing the City. Councilmember Rousseau indicated the rain garden issue being addressed by the PTRC would need the same consideration. Councilmember Holden asked what was happening with the goats as far as feeding and watering. Public Works Director/City Engineer Swearingen noted they were working on the details with the goat providers. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JUNE 10, 2024 15 4. COUNCIL COMMENTS AND STAFF UPDATES City Administrator Perrault noted the upcoming meeting with the Mounds View City Council. ADJOURN Mayor Grant adjourned the Special City Council Work Session at 9:10 p.m. Julie Hanson City Clerk David Grant Mayor ,-`ik�EN HILLS Approved: July 8, 2024 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING DUNE 10, 2024 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Tom Fabel, Brenda Holden, Tena Monson and Emily Rousseau Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer Dave Swearingen; Community Development Director Jessica Jagoe; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holden requested Item 8C be pulled from the Consent Agenda for further discussion as Item 9A. Councilmember Rousseau requested Item 8B be pulled from the Consent Agenda for further discussion as Item 9B. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the meeting agenda as amended. The motion carried (5-0). 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Perrault stated the Joint Development Authority has not met since the last Council meeting, neither have either of the committees. Currently, we are waiting on an update from Alatus on their discussions with a private developer, they are slated to meet later this week and then provide an update to the City and County following the meeting. On another note, the City Council met jointly with the City of Mounds View's City Council, and among the topics was a premiere sports facility that would involve a private/public partnership. The group is also meeting with Alatus this week about the possibility of the complex on Rice Creek Commons. ARDEN HILLS CITY COUNCIL — JUNE 10, 2024 2 Please note, they are still significant financial and development agreement items to be worked through regardless of the sports complex. Lastly, the next JDA meeting is slated for July I st, it is still being decided whether or not to hold that meeting, cancel it, or reschedule, watch the City's website for updates on the meeting. Councilmember Monson thanked City Administrator Perrault for all of his efforts with County staff. She explained the JDA has not met recently. She noted there was a $40 million gap in funding for this project for soil correction and mass grading. She indicated this cost is typically assumed by the landowner and developer and this was agreed to by the County in the past. However, now that the County was in a different financial situation, the JDA was seeking other options for covering this expense. She explained the County was uncomfortable with bonding for this expense in the event the development does not move forward. She stated the JDA was seeking solutions to find financing. She indicated a TIF bond that was administered by the City was considered. She reported as the JDA representative, she did not believe this would be a wise decision for the City. She commented that a tax abatement structure was also considered and has not gotten traction given the up -front costs. She indicated alternate financial solutions were still being considered. Councilmember Fabel stated all discussions regarding finances have been held between City and County staff and the JDA has not been a part of the discussions. He explained there has been tremendous increases in infrastructure costs and interest rates have skyrocketed. He reported the County has come up with other objectives for their funding which means the JDA has not seen a manner in which to address the $40 million funding gap. It was his hope that a solution would be brought forward from the County or the developer. Until a solution comes forward, the project was at an impasse. He commented on how in the last year, it was determined some of the soil needs remediation, which would require additional funding. Councilmember Holden asked if the City was overbudget with Ehlers. City Administrator Perrault reported this was the case. Councilmember Holden questioned if staff had any other reports from Ehlers. City Administrator Perrault stated the Council has all reports that have been distributed from Ehlers. Councilmember Holden stated she understood one of the proposals from the County would have the County putting $10 million into infrastructure and the City would put in $10 million. She questioned if the County saw a problem with this given the different sizes of budgets for each entity. City Administrator Perrault explained this was just an idea that was spit balled. He reported the County wanted to have both the developer and the City to have skin in the game to help fill the gap. Councilmember Holden indicated the County has expressed concern with funding the $40 million given the fact the project could stall. She stated this was the same reason the City was asking for utility protection. ARDEN HILLS CITY COUNCIL — JUNE 10, 2024 City Administrator Perrault stated he has made this point to the County. Councilmember Holden clarified for the record that the City Council was aware in 2016 that the soil under Town Center would have to be remediated. She indicated the County had this information when they purchased the property. She commented on how the County was supposed to sell the property to the master developer and the developer was to complete the mass grading. City Administrator Perrault reported the short answer was the City does not know. He explained if TIF and abatement were not options for this project, the project may stand still, unless a private partner equity piece were to work out. He stated if this option were to move forward, then the land would be taken down in one transaction. Councilmember Holden indicated the spine road has not moved at all and the County had funding from MNDOT to complete this roadway, which has now been forfeited. She questioned if the County would be going after additional funding from MNDOT for this portion of the project. City Administrator Perrault explained the County may have checked some of the boxes on the project, and he was uncertain if the funding had been forfeited. Mayor Grant thanked Councilmember Monson for her comments. He stated he was not aware that TIF was being discussed. He reported the muck on site goes back to 2017. He reported if the County were to ask the City to contribute $10 million, this was slightly less than two years' worth of a levy. He noted the County levies close to $1 billion in two years. He explained the County has been discussing a funding gap for quite some time. He noted the County paid $28 million for the property, of which $6 million was given to the Army and $22 million to Bolander to clean up the property. He stated the County claimed there was a gap of $17 million years ago and he did not understand why this gap consisted of. While he understood costs and interest rates were on the rise, the idea of a funding gap was not new to this project. Councilmember Monson indicated the County has not asked the City to put $10 million into this proj ect. City Administrator Perrault clarified this was not a formal request from the County, but rather an idea that the County put in $10 million and the City put in $10 million. He noted this was a comment made in passing. Councilmember Monson stated she was not following the $17 million gap statement from the Mayor. She indicated the question remained who was going to pay for the mass grading. Mayor Grant reported the County purchased the property for $28 million and shortly thereafter the County identified a funding gap of $17 million. He wasn't sure if this was a legal expense. He reiterated that the County has always identified a funding gap for this development. Councilmember Monson stated the County was previously going to cover the mass grading expenses and now they were no longer willing. City Administrator Perrault reported in 2024, there was clear accounting of the $40 million gap. He explained the $40 million of site work has always been understood and in 2018 the County had agreed to fund this and now they were not willing to. ARDEN HILLS CITY COUNCIL — JUNE 10, 2024 4 Mayor Grant asked if the developer was going to do the mass grading initially. Councilmember Holden stated the developer had wanted to do the mass grading, but the County insisted on doing this work. She questioned how much revenue the County took in from the timber and dirt that was sold while cleaning the site. Mayor Grant indicated the County had not provided this information to the City. 3. PUBLIC INQUIRIES/INFORMATIONAL Linda Swanson, 1124 Ingerson Road, stated she reviewed Council Comments from May 28 and she was shocked by Councilmember Fabel's statement noting she and Mark were "poorly educated" and "consider the source and the source being what they are". She assured Councilmember Fabel that she and Mark were not poorly educated. She reminded Councilmember Fabel that he was to represent Arden Hills residents and not degrade them. She understood Councilmember Fabel was old, but someday he may learn how to treat people with social grace. She discussed how the slate has used their quorum status from a duly elected mayor. She believed this was disrespectful to the residents that elected him. She reported Councilmember Holden has been dealing with family medical issues that keep her from meeting prior to 5:30 p.m., but the slate keeps pushing to set 4:00 or 5:00 p.m. meeting times. She expressed concern with the fact the slate brought in County sheriffs to escort residents from the podium. In addition, she was concerned with the fact the slate could not be objective as to why TCAAP was stalled and placing blame on prior Councilmembers. She suggested the slate speak with former Councilmembers in order to obtain further history on the TCAAP project. She did not appreciate the fact the slate would not permit anyone to serve as a Council liaison except the slate. She understood the slate recommended an increased unit number for TCAAP to the Planning Commission and without review of the community surveys and feedback. She explained TCAAP would be a financial risk to the City for the next 20 to 30 years. She stated the Mayor has spoken to his tenure as Mayor. She then spoke to Councilmember Holden's accomplishments noting she has brought in millions in State bonding money and has protected the manufactured home community. She noted Ryan Companies requested Councilmember Holden go to Washington DC to save the TCAAP project. She stated TCAAP was balanced under the previous Council and not a major financial risk. She encouraged the slate, before they started pointing fingers, to start looking at themselves. Mark Kelliher, 3712 Chatham Court, stated he has been in front of the Council twice in recent months. He explained he discussed how the Councilmembers who supported 1,960 units within Rice Creek Commons may have violated their fiduciary responsibilities. More recently, because of the snarky and disrespectful response he received from Councilmember Fabel, after expressing his viewpoints. He stated he has since sent Councilmember Fabel an email with a short list of clear questions that he should have been able to answer if he indeed was following the path of a fiduciary. He reported Councilmember Fabel's response to the email left him breathless. Councilmember Fabel refused to answer the questions and instead painted a false picture of the past. He stated facts were a stubborn thing and unless key facts have been withheld from him, the Councilmember's attempts to paint a false narrative was disingenuous and misleads the public. He noted Councilmember Fabel then went on to threaten him with action if he continued to pursue the truth as Councilmember Fabel found this inconvenient and annoying. He reported threats like these were attempts to squash his first amendment right to free speech. By threatening to curtail his right to speak, this Councilmember provided further proof that Councilmember ARDEN HILLS CITY COUNCIL — JUNE 10, 2024 5 Fabel does not have the City's best interests at heart. He encouraged the entire City Council to take Councilmember Fabel aside to explain to him what he as a lawyer should already know, namely, the first amendment should not be a doormat that Councilmember Fabel gets to trample just because he finds that stubborn facts continue to plague his actions and votes. Because Councilmember Fabel is a lawyer himself, it is shocking that there is a need, but perhaps Councilmember Fabel could receive a primer from the new City Attorney on the importance of the first amendment as well as the role of a fiduciary. Without the benefit of Councilmember Fabel understanding these two important issues, the City is at grave risk. Lastly, he thanked Councilmember Monson for her candid update. 4. RESPONSE TO PUBLIC INQUIRIES Mayor Grant provided a response to a public inquiry that was made a month ago when a resident stated he should be a better Mayor. He reported at the last City Council meeting, he listed the programs that had been completed during his tenure as Mayor. He indicated this was the start of his 24th year on the City Council and 14th year as Mayor. He commented on how he valued people and recognized talent. He then addressed City Administrator Perrault noting he began in the finance department and after being recognized for his talent he was promoted to the Finance Director. After receiving a master's in public administration and business administration, a previous Council appointed Mr. Perrault City Administrator. He believed this spoke volumes to the previous Councils he served under. Mayor Grant reported Ms. Hanson came to the City as a Deputy Clerk and Council promoted her to City Clerk. He discussed how Ms. Hanson was working on her master municipal clerk certification and thanked her for being a valuable member of City staff. Mayor Grant explained Mr. Swearingen came to the City as an engineering tech. He indicated he moved to Assistant City Engineer and was now serving as the Public Works Director/City Engineer. He commended Director Swearingen for advancing up the ladder as well as the previous Council for acknowledging these efforts. Mayor Grant stated Ms. Jagoe began with the City as a Senior Planner, was promoted to City Planner and now serves as the Community Development Director. He believed it spoke well of him and previous Councils for recognizing and hiring talent for the City of Arden Hills. He explained he was very proud of the staff members that have been promoted and stayed with the City. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS A. Transportation Update Public Works Director Swearingen reported the 2024 PMP street improvement project would have a road closure on Wednesday, June 12 at the intersection of Royal Hills Drive and Snelling Avenue North. He explained advanced signage was put in place and noted the closure should only last several days. ARDEN HILLS CITY COUNCIL — JUNE 10, 2024 0 Councilmember Holden asked if the retaining wall on Lake Valentine Road had been reviewed by staff. Public Works Director Swearingen stated the retaining wall was ugly, but he believed it could last a few more years. 7. APPROVAL OF MINUTES None. 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll , Subse. 22n nn And of The n r l Hills r;t y Code (Youth Commissioners And Committee Members) C. Motion To Approve oye Agreement For- Legal Sciviees 3A'ith LeVander-, Gillen & Miller- l o« U A rvrn�cr. D. Motion To Approve Resolution 2024-030 Appointing Katie Stromberg As Planning Commission Alternate E. Motion To Approve Payment No. 1 — S.M. Hentges & Sons, Inc. — 2024 PMP Street And Utility Improvements Project F. Motion To Approve 2024 Sanitary Sewer Root Treatment Contract MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried (5-0). 9. PULLED CONSENT ITEMS A. Motion To Approve Agreement For Legal Services With LeVander, Gillen & Miller P.A. Councilmember Holden stated she would be voting for this item in protest. She explained when attorney interviews were conducted Amy Schmidt, who had worked for Ramsey County, was told she could get a waiver and represent the City. However, it did not feel like a partnership when the waiver was pulled back and the City had to go through interviews again in order to hire another attorney. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to Approve Agreement For Legal Services With LeVander, Gillen & Miller P.A. The motion carried (5-0). B. Motion To Approve Ordinance 2024-004 Amending Chapter 2, Section 220, Subsections 220.04 and 220.05 of the Arden Hills City Code (Youth Commissioners and Committee Members) ARDEN HILLS CITY COUNCIL — JUNE 10, 2024 7 Councilmember Rousseau stated she would not be voting for this item. She indicated she did not believe this ordinance amendment was necessary. She explained the ordinance change may set a precedent regarding the youth commissioners/committee members. She stated she would like to see terms that were cycled to ensure members were not moving in and out all at the same time. She recognized there needed to be a balance, but she did not believe representatives had to be appointed by their age, but rather continuity should be considered. She indicated the Council has not surveyed any of the high schoolers that have applied for a youth commission position and the Council may find the process needs to be improved or additional support may have to be offered. Councilmember Monson asked if there were more than two members on the EDC and PTRC that met the youth criteria. Councilmember Rousseau stated there were two members total, one in a youth role and one in a non -youth, regular member role for both the EDC and PTRC. Councilmember Monson reported the proposed ordinance amendment would not impact these members. Councilmember Rousseau understood the amendment would not impact the members today, but she did not see the purpose of having a youth position with a one-year commitment. Councilmember Holden indicated the EDC has nine members, two of which were now 15 or 16 years old. She stated this meant 25% of the vote on the EDC was coming from youth members. She supported the EDC having proper representation from business owners in the community. She explained she would be supporting the proposed ordinance amendment. Councilmember Rousseau commented that the EDC does still have one open seat and one of the youth members serving on the EDC does have their own business. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to Approve Ordinance 2024-004 Amending Chapter 2, Section 220, Subsections 220.04 and 220.05 of the Arden Hills City Code (Youth Commissioners and Committee Members). Councilmember Fabel stated he believed the Council wanted to have young people involved in some of its commissions and committees. He indicated this was why he supported the ordinance originally. Councilmember Monson reported this was the intent, but then there were concerns about having too many youths on the commissions and committees. This led the Council to direct staff to draft an Ordinance to allow for no more than two youth members on each commission or committee. She indicated she would continue to support youth on the City's commission or committees but supported there being balance. Mayor Grant agreed the proposed ordinance would offer balance. The motion carried 4-1 (Councilmember Rousseau opposed). ARDEN HILLS CITY COUNCIL — JUNE 10, 2024 MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to adopt Ordinance 2024-004 and Approved Publication of Summary Ordinance 2024-004. The motion carried (5-0). 10. PUBLIC HEARINGS None. 11. NEW BUSINESS None. 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Rousseau deferred starting her comments to Councilmember Fabel. Councilmember Fabel responded to Mr. Kelliher. He reported Mr. Kelliher made accusations and insults to the Council. He noted he could put up with a portion of this, but when it gets to slander then it has gone too far. He indicated Mr. Kelliher has a different opinion about Rice Creek Commons than he, Councilmember Monson and Councilmember Rousseau. He commented on the lengthy phone conversations he had with Mr. Kelliher regarding Rice Creek Commons, noting this occurred on two separate occasions. He stated Mr. Kelliher then showed up at the April Council meeting accusing him of having no fiduciary responsibility. He reported the statements made by Mr. Kelliher about how this project would lose millions and millions of dollars were false and he thanked City Administrator Perrault for responding to Mr. Kelliher's comments. He explained an email was sent to Mr. Kelliher stating in the long term the City breaks even and the project does not result in a loss for the City. He reported Mr. Kelliher returned to the City Council meeting at the end of May with more accusations on how some Councilmembers were not properly representing the City. He indicated he chose not to respond, except making the comment of consider the source, noting Mr. Kelliher continued to make comments after receiving an email from Mr. Perrault explaining the truth of the matter. He stated he received a lengthy email from Mr. Kelliher again last week in which he asserted the same false arguments and that included a series of insults. Following this, he responded that he was tired of the insults, accusations and that the discussion should discontinue. He explained he suggested he make public the email from City Administrator Perrault in order to bring the truth to light and Mr. Kelliher took this as a threat. He presented to the City Clerk the email from Mr. Perrault to Mr. Kelliher dated Friday, April 12, 2024 and asked that it be made part of the public record. Councilmember Fabel explained the City has had two nice graduation ceremonies at Irondale and Mounds View High Schools. He extended his congratulations to each of the recent graduates. Councilmember Holden reported she struggled with understanding Councilmember Fabel's comments knowing full well that he supported other residents making false statements against the Mayor and herself. She stated she had a great working relationship with the City's consultants and developers. She indicated when Ryan Companies was developing the TCAAP site she was asked to fly to Washington DC with them to meet with GSA and the Army. She commented she also ARDEN HILLS CITY COUNCIL — JUNE 10, 2024 9 served on the NYFS Board for over 10 years. While she did not like anyone on the Council to be picked on, she also believed residents had the right to speak. Councilmember Holden indicated she was concerned with the fact there have been five Planning Commission meetings this year and the Council liaison has only attended one of the meetings. She suggested another Councilmember be appointed in order to have a liaison in attendance. Mayor Grant stated he and Councilmember Monson would be meeting with Xcel Energy on Tuesday, June 11 to discuss the Partners In Energy program. Mayor Grant explained he found Councilmember Fabel's comments interesting that TCAAP would break even or even come out positive. He reported in light of staff s conversations with the County, a funding gap was real and a solution has yet to be found. He discussed how TIF would be a difficult option for the City. Mayor Grant stated the Arden Hills Foundation sponsored a scholarship for a Mounds View School District graduate. He noted this scholarship was presented to an Arden Hills resident this year. Councilmember Rousseau stated the committee and commission members were volunteers that work to make the City better. She believed their experience should be positive. She encouraged residents to treat these volunteers with respect. Councilmember Rousseau explained she missed three Planning Commission meetings this year, noting she missed one because she was attending a Council worksession to meet with Amy from the LMC. She indicated she missed another meeting because there was only one item on the agenda that was then placed on Council consent. Councilmember Rousseau reported two PTRC members would like to add a communication on rain gardens to Night to Unite packets. She indicated the PTRC members would be meeting with neighborhood captains and Ramsey County deputies on Wednesday, July 17. She asked if this was something the Council could support. Councilmember Holden stated she would support this. Councilmember Rousseau explained the PTRC would also like to put an article in an upcoming City newsletter as well. Councilmember Rousseau asked if the Perry Park bathroom lock was installed. Public Works Director/City Engineer Swearingen stated this would be completed the third week of June. Councilmember Rousseau welcomed Katie Stromberg to the Planning Commission. Mayor Grant indicated he also went through the rain gardens in the Glen Hill neighborhood and he believed they were working quite well after the two 2" rain events. He recommended the thistles within the rain gardens be removed given the fact they were a noxious weed. ARDEN HILLS CITY COUNCIL — JUNE 10, 2024 10 ADJOURN MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to adiourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:17 p.m. Julie Hanson City Clerk David Grant Mayor CONSENT ITEM 8A 'It EN HILLS MEMORANDUM DATE: July 8, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Joua Yang, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: N/A N/A Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Funding Source: N/A Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2024 Payroll #14 Paid Claims - 06/15/2024-06/28/2024 (Check Nos. 52673-52718 and ACH Checks) Total Payroll $149,648.41 $149,648.41 $1,273,855.15 Total Accounts Payable $1,273,855.15 Total Claims $1,423,503.56 CITY OF ARDEN HILLS PAYROLL # 14 CHECKS DATED: 07/05/24 Biweekly: 06/15/24 - 06/28/24 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT 1 8,886.65 EFT A Oasdi 6,336.12 6,336.12 EFT A Medicare 1,481.83 1,481.83 EFT 3.929.07 EFT th Premium 2,223.00 26,830.65 A/P Check* A/P Check* A/P Check* A/P Check* EFT EFT EFT A/P Check* EFT al Premium 186.69 789.90 Health Care Reimb. 133.33 Dependent Care Reimb. 208.33 'AL FLEXIBLE SPENDING 2,751.351 27,620.55 Health Saving 1 1,172.031 1,250.00 'AL HEALTH SAVINGS 1,172.031 1,250.00 A 5,409.03 6,241.19 A 1,483.12 460.86 ral Pension Fund -Union 1,536.00 State Retirement System 1,700.00 'AL RETIREMENT 1 10.128.151 6.702.05 ,FLAC 22.76 EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* ife/Addl/Dep Life 44.29 103.20 ife/Addl non -tax 13.30 TD/STD Insurance 1,413.78 ERA Life Insurance 40.00 JOE 49 Dues (Union) 1 140.00 Total Employee Deductions 36,359.33 Net Payroll 0.00 Direct Deposit 69,795.33 Gross Payroll Tie -Out 106,154.66 Plus City Paid Benefit 43,493.75 TOTAL PAYROLL COST 149,648.41 FICA TIE -OUT Gross Payroll 106,154.66 Less Total FSA 2,751.35 Less Total H.SA 1,172.03 Less Voluntary Ins 36.06 Net P/R Subject to FICA 102,195.22 FICA Oasdi @ 6.20% 6,336.12 FICA Medicare @ 1.45% 1,481.83 EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 7/2/2024 3:53 PM ----ADEN HiiLLs Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0022 THOMAS MIKACEVICH 06/21/2024 061424 Uniform Reimbursement 108.98 Total for this ACH Check for Vendor 0022: 108.98 ACH 0292 OXYGEN SERVICE COMPANY INC 06/21/2024 0003587161 May Rental 36.63 Total for this ACH Check for Vendor 0292: 36.63 ACH 0327 STAPLES INC 06/21/2024 6002855976 Supplies 47.49 6002855977 Supplies 21.58 Total for this ACH Check for Vendor 0327: 69.07 ACH 0382 MISSIONSQUARE #106944 06/21/2024 PR 24-13 PR Batch 00200.06.2024 ICMA Employer Perce PR Batch 00200.06.2024 ICN 460.86 PR 24-13 PR Batch 00200.06.2024 ICMA Employee Perce PR Batch 00200.06.2024 ICN 399.41 Total for this ACH Check for Vendor 0382: 860.27 ACH 0387 MISSIONSQUARE #302482 06/21/2024 PR 24-13 PR Batch 00200.06.2024 ICMA Employee Dedu PR Batch 00200.06.2024 ICN 850.00 PR 24-13 PR Batch 00200.06.2024 ICMA Employee Perce PR Batch 00200.06.2024 ICN 241.42 Total for this ACH Check for Vendor 0387: 1,091.42 ACH 10571 JASON BRUMMER 06/21/2024 061724 BO License 80.00 061724 BO Exam Fee 50.00 Total for this ACH Check for Vendor 10571: 130.00 ACH 3698 BOLD VENTURE YOGA LLC 06/21/2024 06172024 Spring Yoga 2024 1,084.00 Total for this ACH Check for Vendor 3698: 1,084.00 ACH 5383 CRYSTEEL TRUCK EQUIPMENT INC 06/21/2024 F52007 Snow Plow #85483 10,401.00 Total for this ACH Check for Vendor 5383: 10,401.00 ACH 8870 CHET'S SHOES INC 06/21/2024 LLC19077 Boots Seasonal EE 125.00 Total for this ACH Check for Vendor 8870: 125.00 ACH FPTC FLEXIBLE PIPE TOOLS AND EQUIPME 06/21/2024 30135 Camlock Adaptor 403.00 AP Checks by Date - Detail by Check Date (7/2/2024 3:53 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for this ACH Check for Vendor FPTC: 403.00 52673 2597 AARP 06/21/2024 052324 AARP Driver Safety- 05/23/24 150.00 Total for Check Number 52673: 150.00 52674 6502 BSN SPORTS 06/21/2024 925825075 Soccer Balls 450.00 Total for Check Number 52674: 450.00 52675 0342 CITY OF SHOREVIEW 06/21/2024 06052024 Adult Day Trip -Chanhassen 240.00 Total for Check Number 52675: 240.00 52676 0176 FRATTALLONES HARDWARE INC 06/21/2024 E14323/A Battery 7.99 Total for Check Number 52676: 7.99 52677 10523 METRO-INET 06/21/2024 1985 Wireless Access Points 764.09 Total for Check Number 52677: 764.09 52678 10569 SM HENTGES AND SONS INC 06/21/2024 PW-24-0100 PAY 2024 PMP Payment 1 541,737.05 PW-24-0100 PAY 2024 PMP Payment 1 -27,086.85 Total for Check Number 52678: 514,650.20 52679 UB*00723 JILL SPENCER 06/21/2024 UB009211-000 Refund Check 009211-000, 4363 Arden View C 197.13 Total for Check Number 52679: 197.13 52680 10354 ST. PAUL PIONEER PRESS 06/21/2024 0524572589 PC 24-011 #753 45.24 0524572589 AUAR Update 68.12 0524572589 PC 24-010 #752 45.24 0524572589 2024 PMP 70.72 0524572589 PC 24-012 #758 47.84 0524572589 PC 24-008 #747 44.72 Total for Check Number 52680: 321.88 52681 5142 STAR TRIBUNE 06/21/2024 12750574-0624 eEdition Digital Access 4/21/24-7/21/24 64.77 Total for Check Number 52681: 64.77 52682 3099 TRI STATE BOBCAT INC-LITTLE CANT 06/21/2024 538663 2023 Wacker Neuson Tandem Roller 19,648.00 Total for Check Number 52682: 19,648.00 Total for 6/21/2024: 550,803.43 AP Checks by Date - Detail by Check Date (7/2/2024 3:53 PM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount ACH 0189 GOPHER STATE ONE CALL 06/28/2024 4050189 May Locates 76.95 4050189 May Locates 76.95 4050189 May Locates 76.95 Total for this ACH Check for Vendor 0189: 230.85 ACH 0192 GRAINGER INC 06/28/2024 9142047100 Fuse 196.28 9145603909 Wheel 77.04 9154480280 Paint 285.96 9157599045 Asphalt Lute 232.96 Total for this ACH Check for Vendor 0192: 792.24 ACH 0230 MTI DISTRIBUTING INC 06/28/2024 1434365-000 Tires 536.51 1434562-00 Supplies 114.01 Total for this ACH Check for Vendor 0230: 650.52 ACH 0320 HEALTH PARTNERS INC 06/28/2024 009597207713 July Insurance 18,984.82 009597207713 July Insurance 1,321.29 Total for this ACH Check for Vendor 0320: 20,306.11 ACH 0327 STAPLES INC 06/28/2024 6002635946 Supplies 11.61 6002635948 Supplies 99.75 6002635949 Supplies 166.02 6003339152 Supplies 11.97 6004450394 Supplies 71.90 6004503032 Supplies 25.69 6004503036 Supplies 17.86 6004808687 Supplies 153.96 6004808688 Supplies 28.07 6004808688 Supplies 63.78 Total for this ACH Check for Vendor 0327: 650.61 ACH 0453 CONTINENTAL RESEARCH CORP 06/28/2024 0054609 Cleaner 188.00 0054609 Cleaner 220.00 0054895 Cleaner 880.00 Total for this ACH Check for Vendor 0453: 1,288.00 ACH 0706 CERTIFIED LABORATORIES 06/28/2024 8735513 Gloves & Ear Muffs 392.30 Total for this ACH Check for Vendor 0706: 392.30 ACH 0750 VERIZON WIRELESS 06/28/2024 9966317925 Service 6/11-7/10 882.82 Total for this ACH Check for Vendor 0750: 882.82 ACH 0922 NINENORTH 06/28/2024 2024-077 Audio Visual -May 1,132.91 AP Checks by Date - Detail by Check Date (7/2/2024 3:53 PM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 0922: 1,132.91 ACH 10363 MINUTE MAKER SECRETARIAL 06/28/2024 M1890 CC Meeting Minutes 6/10 551.25 M1890 PC Meeting Minutes 6/5 285.50 Total for this ACH Check for Vendor 10363: 836.75 ACH 10497 CINTAS CORP 06/28/2024 5215239283 First Aid 223.42 5215239283 First Aid 205.26 5215239283 First Aid 67.67 Total for this ACH Check for Vendor 10497: 496.35 ACH 1125 BOLTON & MENK INC 06/28/2024 0337097 Arden Oaks & Freeway 4/13-5110 3,977.62 Total for this ACH Check for Vendor 1125: 3,977.62 ACH 1252 CAMPBELL KNUTSON - ATTORNEYS 2 06/28/2024 3231G-0524 May Legal 3,978.00 3231G-0524 May Legal 774.00 3231G-0524 May Legal 1,098.00 Total for this ACH Check for Vendor 1252: 5,850.00 ACH 2851 MC TOOL & SAFETY SALES INC 06/28/2024 019916 Hard Hat and Forestry Kit 265.84 Total for this ACH Check for Vendor 2 85 1: 265.84 ACH 5587 CES IMAGING INC 06/28/2024 INV163354 June Rental 60.00 Total for this ACH Check for Vendor 5587: 60.00 ACH 5593 AMERICAN LEGAL PUBLISHING COR 06/28/2024 34736 2024 S-56: TRC Amendments & Zoning Map 666.00 Total for this ACH Check for Vendor 5593: 666.00 ACH 6555 TKDA INC 06/28/2024 002024002646 South Tower Improvements 4/28-5/25 3,380.19 002024002795 2024 CIPP Lining 4/28-5/25 2,371.90 Total for this ACH Check for Vendor 6555: 5,752.09 ACH 7501 KELLY & LEMMONS PA 06/28/2024 63271 May Prosecution 4,685.16 Total for this ACH Check for Vendor 7501: 4,685.16 ACH 8029 MMKR & CORP PA 06/28/2024 56411 2023 Audit Services 1,393.00 56411 2023 Audit Services 1,393.00 56411 2023 Audit Services 730.00 56411 2023 Audit Services 1,393.00 56411 2023 Audit Services 1,393.00 56411 2023 Audit Services 1,573.00 AP Checks by Date - Detail by Check Date (7/2/2024 3:53 PM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 8029: 7,875.00 ACH 8032 PACE ANALYTICAL FIELD SVC INC 06/28/2024 24121576 June Drinking Water Survey 1,147.25 Total for this ACH Check for Vendor 8032: 1,147.25 ACH 8081 KIMLEY HORN AND ASSOCIATES INC 06/28/2024 28234591 AUAR Update -May 1,550.00 Total for this ACH Check for Vendor 8081: 1,550.00 ACH ALPI ALLEGRA PRINT & IMAGING INC 06/28/2024 172050 Thank You Cards 258.85 172141 June Newsletter Postage -20.89 172141 June Newsletter 2,445.62 Total for this ACH Check for Vendor ALPI: 2,683.58 ACH BOND BOND TRUST SERVICES CORP 06/28/2024 87491 Utility Revenue Bonds 2018A-August 2024 20,475.00 87491 Utility Revenue Bonds 2018A-August 2024 3,225.00 Total for this ACH Check for Vendor BOND: 23,700.00 ACH JOHC JOHNSON CONTROLS INC 06/28/2024 1-133160659029 DX Unit -Council Chambers 2,217.71 1-133260118880 Panel Replacement 931.00 1-133356930946 Freeze-stat for AI U-01 1,447.00 Total for this ACH Check for Vendor JOHC: 4,595.71 ACH ALPI ALLEGRA PRINT & IMAGING INC 06/28/2024 062724 July Newsletter Postage 1,000.00 Total for this ACH Check for Vendor ALPI: 1,000.00 52683 0131 BEISSWENGERS DO IT BEST 06/28/2024 874871 Paint & Brush 18.78 875084 Paint Primer 17.49 878231 Lawm Maintenance 316.92 Total for Check Number 52683: 353.19 52684 6842 BELSON OUTDOORS LLC 06/28/2024 346927 Park Benches 5,114.35 Total for Check Number 52684: 5,114.35 52685 1033 COMCAST 06/28/2024 44271.0724 Service 6/21-7/20 6.51 98681.0624 Service 6/5-7/4 111.52 Total for Check Number 52685: 118.03 52686 10244 COMCAST BUSINESS INC 06/28/2024 203568000 Service 6/1-6/30 505.41 Total for Check Number 52686: 505.41 52687 UB*00731 VICKI COOK 06/28/2024 Refund Check 000539-000, 1467 Arden View E 10.67 AP Checks by Date - Detail by Check Date (7/2/2024 3:53 PM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 52687: 10.67 52688 UB*00729 Justin & Gwen Cox 06/28/2024 Refund Check 011484-000, 3936 Dellview Aver 238.32 Total for Check Number 52688: 238.32 52689 10516 DASH SPORTS LLC 06/28/2024 2024-113 Soccer Tykes Classes 1,258.00 Total for Check Number 52689: 1,258.00 52690 0841 EHLERS & ASSOCIATES INC. 06/28/2024 97765 2024 Continuing Disclosure Reporting 739.50 97765 2024 Continuing Disclosure Reporting 110.50 Total for Check Number 52690: 850.00 52691 UB*00726 ELIZABETH ERICKSON 06/28/2024 Refund Check 013049-000, 4315 Colleen Court 413.40 Total for Check Number 52691: 413.40 52692 UB*00730 William Fox 06/28/2024 Refund Check 011525-000, 4353 Arden View C 43.77 Total for Check Number 52692: 43.77 52693 1193 FURTHER INC 06/28/2024 16944971 Participation Fees -June 56.60 Total for Check Number 52693: 56.60 52694 10218 HR GREEN INC 06/28/2024 175878 May Engineering -Mister Car Wash PC 23-024 #' 329.25 Total for Check Number 52694: 329.25 52695 0447 I.U.O.E LOCAL 49 BENEFIT FUND-INSl 06/28/2024 BP3.0724 July Insurance 11,800.00 N134.0724 July Insurance 1,682.00 Total for Check Number 52695: 13,482.00 52696 0390 INT'L UNION OPERATING ENGINEERS 06/28/2024 1200.0624 June Dues 280.00 Total for Check Number 52696: 280.00 52697 10330 KLEIN UNDERGROUND LLC 06/28/2024 57990 1300 Grey Fox Rd 2,786.50 57991 3725 Dunlap St N 5,325.50 57991 3725 Dunlap St 1,775.00 Total for Check Number 52697: 9,887.00 52698 1055 KODIAK POWER SYSTEMS INC 06/28/2024 KPS 1543 generators -annual service, inspection and testing 4,988.94 KPS1543 generators -annual service, inspection and testing 1,662.98 Total for Check Number 52698: 6,651.92 AP Checks by Date - Detail by Check Date (7/2/2024 3:53 PM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 52699 0495 LAKE JOHANNA FIRE DEPARTMENT I 06/28/2024 922 2nd Half 2024 Fire Contract 416,967.00 Total for Check Number 52699: 416,967.00 52700 10448 MARCO TECHNOLOGIES LLC 06/28/2024 530550540 Copier 6/25-7/25 200.35 530550540 Copier 6/25-7/25 35.36 Total for Check Number 52700: 235.71 52701 1058 MIDC ENTERPRISES INC 06/28/2024 I0051446 Supplies 39.54 Total for Check Number 52701: 39.54 52702 0600 NCPERS GROUP LIFE INS 06/28/2024 315800072024 July Insurance 80.00 Total for Check Number 52702: 80.00 52703 0155 OFFICE OF MN IT SERVICES 06/28/2024 W24050625 May Phones 750.62 Total for Check Number 52703: 750.62 52704 UB*00733 Bruce & Delores Pearson 06/28/2024 Refund Check 011976-000, 1913 Edgewater Av 10.54 Total for Check Number 52704: 10.54 52705 1074 PRECISION LANDSCAPE & TREE INC 06/28/2024 88437 Chatham Trail 8,000.00 88490 Ingerson Park 600.00 Total for Check Number 52705: 8,600.00 52706 1208 PREMIUM WATERS INC 06/28/2024 610207-05-24 May Water 20.04 613317-05-24 May Water 33.24 Total for Check Number 52706: 53.28 52707 10279 QUADIENT LEASING USA IINC 06/28/2024 Q1389314 Q2 2024 Postage Lease 928.89 Total for Check Number 52707: 928.89 52708 0811 RAMSEY COUNTY 06/28/2024 EMCOM-011687 Fleet Support -May 24.96 EMCOM-011723 CAD Services -May 781.75 EMCOM-011739 911 Dispatch -May 5,084.42 SHRFL-002237 Law Enforcement -June 131,853.14 Total for Check Number 52708: 137,744.27 52709 6748 RELIANCE STANDARD 06/28/2024 GL154938.0724 July Insurance 1,632.15 Total for Check Number 52709: 1,632.15 52710 UB*00724 James Rice 06/28/2024 Refund Check 000165-000, 4117 Gale Circle 142.86 AP Checks by Date - Detail by Check Date (7/2/2024 3:53 PM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 52710: 142.86 52711 UB*00725 Chris & Debra Rogers 06/28/2024 Refund Check 002629-000, 1990 Jerrold Avenu, 9.06 Total for Check Number 52711: 9.06 52712 6527 ROTO-ROOTER SERVICES COMPANY 06/28/2024 26005090 Met Council I/I Program-1883 Edgewater 5,000.00 Total for Check Number 52712: 5,000.00 52713 UB*00732 Allen Schleusener 06/28/2024 Refund Check 005321-000, 3455 Glenarden Ro 46.88 Total for Check Number 52713: 46.88 52714 UB*00728 SAMUEL SCOTT 06/28/2024 Refund Check 001805-000, 1860 Grant Road 106.86 Total for Check Number 52714: 106.86 52715 0336 T.A. SCHIFSKY & SONS INC 06/28/2024 70220 Asphalt Purchase 242.19 Total for Check Number 52715: 242.19 52716 3099 TRI STATE BOBCAT INC-LITTLE CANT 06/28/2024 A36190 Brush Saw 1,280.00 A36191 Shutoff Valve 27.94 A36204 Coupler 194.10 A36402 Parts for #85309 115.82 E36276 2024 PW Paving -Cummings Park Sweeper Rent, 678.50 Total for Check Number 52716: 2,296.36 52717 1161 VALLEY -RICH CO INC 06/28/2024 33392 Gate Valve Install-Hamline Ave 6,822.67 33396 Replace Catch Basin-1300 Grey Fox 9,950.00 Total for Check Number 52717: 16,772.67 52718 UB*00727 Joe and Amanda Vander Wal 06/28/2024 Refund Check 011110-000, 4480 Pleasant Drive 333.22 Total for Check Number 52718: 333.22 Total for 6/28/2024: 723,051.72 Report Total (81 checks): 1,273,855.15 AP Checks by Date - Detail by Check Date (7/2/2024 3:53 PM) Page 8 CONSENT ITEM - 8B 'It ,- RZEN HILLS MEMORANDUM DATE: July 8, 2024 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: Lucas J. Miller - Assistant Public Works Director SUBJECT: 2024 PMP Street & Utility Improvement Project — Payment No. 2 Budgeted Amount: Actual Amount: Funding Source: $3,001,100 $2,842,791.05 PIR, Special Assessments, Utility Funds, RCWD Stormwater Grant, Ramsey County Council Should Consider Motions to approve, table, or deny the following: • Payment No. 2 for the 2024 PMP Street and Utility Improvements Contract to S.M. Hentges & Sons, Inc. in the amount of $244,527.04. Background/Discussion On February 12, 2024, the City Council approved plans & specifications and ordered advertisement for bids for the 2024 PMP Street & Utility Improvement Project. The proposed improvements include bituminous paving, storm water improvements, watermain improvements on James Avenue, concrete curb and gutter repair, and appurtenant work on the following streets: Streets proposed for Full -Depth Reclamation: • Keithson Drive from County State Aid Highway (CSAH) 96 West to 800 feet south of CSAH 96 West • Royal Hills Drive from Snelling Avenue North to Arden View Drive • Colleen Avenue from McClung Drive to Hamline Avenue North • Norma Avenue from Dawn Circle to Briarknoll Drive • Norma Avenue from Briarknoll Drive to Colleen Avenue • James Avenue from Indian Oaks Trail to Colleen Avenue Page 1 of 3 Full -Depth Reclamation consists of grinding the existing pavement, shaping the generated aggregate material to raise the center crown to improve pavement drainage and repaving the roadway with 4-inches of bituminous pavement. Streets proposed for Mill & Overlay: • Briarknoll Circle • Briarknoll Drive from Snelling Avenue North to Norma Avenue • Royal Lane from Norma Avenue to Floral Drive West • McClung Drive from Snelling Avenue North to Colleen Avenue • Colleen Circle • Arden Vista Court Mill & Overlay consists of grinding and removing the top 2-inches of existing pavement and repaving the roadway with 2-inches of bituminous pavement. Pursuant to Resolution 2024-008, bids were opened on March 6, 2024. On April 8, 2024, City Council approved Resolution 2024-022 Awarding the 2024 PMP Street and Utility Improvements Contract to S.M. Hentges & Sons, Inc. in the amount of $2,238,418.15. The project is approximately 35% complete. Items completed to this point include James Ave work (including the paving and partial restoration of green space), a majority of spot curb replacement throughout and most of the storm sewer retrofits throughout. Five percent is being withheld from the work completed in accordance with the contract documents. Payment No. 2 is in the amount of $244,527.04. Staff recommends that Council approve Payment No. 2. Budget Impact A summary of the project costs and funding sources to date is provided below: Total As -Bid Expenses Construction: $ 2,238,418.15 Engineering Feasibility & Design: $ 213,457.00 Construction Mgmt: $ 128.299.00 Gen Admin & Legal: $ 8,775.08 Material Testing: $ 30,000.00 Const. Contingency: $ 223,841.82 Total Project Cost: $ 2,842,791.05 Proposed project funding sources are a combination of the City's Permanent Improvement Revolving (PIR) fund, utility funds, special assessments, the Rice Creek Watershed District Stormwater Grant and Ramsey County for street and utility improvements summarized in the following table: Total Estimated Fundin PIR Fund: $ 1,010,113 Special Assessments: $ 718,176 Water Utility: $ 260,304 Sanitary Sewer Utility: $ 177,548 Surface Water Utility: $ 581,233 RCWD Stormwater Grant: $ 70,000 Ramsev Countv (Surface Water): $ 25,417 TOTAL FUNDING: $ 2,842,791 Page 2 of 3 Attachments Attachment A: Recommendation Letter from Bolton and Menk, Inc. Attachment B - Pay Request No. 2 Page 3 of 3 O & ENK Real People. Real Solutions. June 28, 2024 Mr. Lucas Miller City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Re: Pay Application No. 2 2024 PMP Street & Utility Improvements City of Arden Hills, Minnesota BMI Project No. OT1.130168 Dear Mr. Miller: Attachment A Ph: (952) 890-0509 Fax: (952) 890-8065 Bolton-Menk.com We are recommending approval of the enclosed Pay Application No. 2 and payment to S. M. Hentges & Sons, Inc. Please request approval from the Mayor and Council at the July 8, 2024 Council Meeting. If approved, please sign the Pay Application, and return a copy of each to me. I will then forward the signed copies to S. M. Hentges & Sons, Inc. for their records. Please call if you have any questions regarding this recommendation or the enclosed pay application. Ryan Peterson, P.E. Senior Project Engineer Enclosures H:\ARDH\OT1130168\7_Construction\D_Pay Applications\Payment 2\20240628 Pay Application No 2 Recommendation.docx Bolton & Menk is an equal opportunity employer. Contractor's Application for Payment Attachment B Owner: City of Arden Hills Owner's Project No.: PW-24-0100 Engineer: Bolton & Menk, Inc. Engineer's Project No.: OT1.130168 Contractor: S.M. Hentges & Sons, Inc. Agency's Project No.: Project: 2024 PMP Street & Utility Improvements Contract: 2024 PMP Street & Utility Improvements Application No.: 2 Application Date: 6/28/2024 Application Period: From 6/1/2024 to 6/28/2024 1. Original Contract Price $ 2,238,418.15 2. Net change by Change Orders $ - 3. Current Contract Price (Line 1 + Line 2) $ 2,238,418.15 4. Total Work completed and materials stored to date (Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 799,133.94 5. Retainage a. 5% X $ 799,133.94 Work Completed $ 39,956.70 b. X $ - Stored Materials $ - c. Total Retainage (Line 5.a + Line 5.b) $ 39,956.70 6. Amount eligible to date (Line 4 - Line 5.c) $ 759,177.24 7. Less previous payments $ 514,650.20 8. Amount due this application $ 244,527.04 9. Balance to finish, including retainage (Line 3 - Line 4) $ 1,439,284.21 Contractor's Certification The undersigned Contractor certifies, to the best of its knowledge, the following: (1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and (3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective. Contractor: SM Hent es & Sons, Inc. Signature: Date: 7/1 /2024 Name: 4atrrickMcMic ael Title: Project Manager Recommended by Engineer Approved by Owner By: By: Name: Ryan Peterson Name: Title: Senior Project Manager Title: Date: 07.01.2024 Date: EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 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Public Works Director / City Engineer Jeff Frid, Public Works Superintendent SUBJECT: Sanitary Sewer Lift Station #2 Rehabilitation Project Budgeted Amount: Actual Amount: Funding Source: $115,000 $145,677 Sanitary Sewer Fund Council Should Consider Motions to approve, table, or deny the following: • Quote from Electric Pump in the amount of $145,177 plus $500 for estimated freight charge for the Lift Station #2 Rehabilitation project. (Attachment B) Background/Discussion In the 2024-2028 CIP, Lift Station 2 is scheduled for rehabilitation in 2024 (Attachment A). Lift Station #2 is located south of County Rd E2 and east of Perry Park. This station overwent its last major rehabilitation project in 2003. During this project, the wet well plumbing, valves, and pumps were installed. Since 2003, the pumps were replaced in 2011, at this time the control panel was also replaced. Staff has determined the useful life for the pumps is 10 to 13 years. With daily runtimes ranging from 5-10 hours, this lift station receives considerable flows and is vital to the sanitary sewer system. Staff completed a lift station assessment, considering the condition of the control panel, wet well, valves, and pumps. As a result of the assessment staff worked with Electric Pump to create the scope of the rehab project. Electric Pump's proposal includes the necessary bypass pumping for the wet well improvements and pump replacement. Page 1 of 2 Budget Impact The Sanitary Sewer Fund has $115,000 budgeted for this work. During the proposal discussions with the contractor, due to the location and access issues of Lift Station 2 and the significant bypass pumping needs, the cost of the rehabilitation is greater than what was expected while budgeting for this project. The actual cost of the project is $30,677 over the budgeted amount. Attachments Attachment A: CIP detail sheet Attachment B: Electric Pump Proposal Page 2 of 2 Attachment A Capital Improvement Plan 2024 thrtt 2028 Department Sanitary Sewer Department City of Arden Hills, Minnesota Contact Public works Director Project # 24-Sew-001 Type Maintenance Useful Life 20 Project Name Lift Station Rehabilitation Category Sanitary Sewer Maintenance TCAAP No Priority 2 Very Important Description Total Project Cost: $1,335,000 Rehabilitation of lift stations to standardize and replace aging equipment, including pumps and electrical panels. 2024 Lift Station 5 (last update 2012) - Forcemain $435,000 Lift Station 5 (last update 2012) - Pumps, base and electronics $115,000 Lift Station 2 (last update 2012) - Pumps, base and electronics $115,000 2025 Lift Station 1 (last update 2012) - Pumps, base and electronics $105,000 Lift Station 9 (last update 2013) - Pumps, base and electronics $105,000 2027 Lift Station 8 (last update 2012) - Pumps, base and electronics $155,000 Lift Station 11 (last update 2016) - Pumps, base and electronics $105,000 2029 Lift Station 12 (last update 2012) - Pumps, base and electronics $100,000 Lift Station 4 (last update 2013) - Pumps, base and electronics $100,000 Justification The City has maintained a program to refurbish and update sanitary sewer lift stations on a 10-year cycle for reliability, technology and risk Expenditures 2024 2025 2026 2027 2028 Total Construction/Maintenance 665,000 210,000 260,000 1,135,000 Total Funding Sources 665,000 2024 210,000 2025 2026 260,000 2027 2028 1,135,000 Total Sanitary Sewer Utility Fund 665,000 210,000 260,000 1,135,000 Total 665,000 210,000 260,000 1,135,000 Budget Impact/Other Zeduced maintenance costs. Produced Using the Plan -It Capital Planning Software 49 ELECTRIC PUMP B COA062 I CITY OF ARDEN HILLS L 1245 HWY 96 W L SAINT PAUL, MN 55112-5400 T US 0 ATTENTION: JEFF FRID 651-792-7852 s CITY OF ARDEN HILLS PW H 1425 PAUL KIRKWOLD DR i ARDEN HILLS, MN 55112-3931 P US T 0 jfrid@cityofardenhills.org Attachment B DATE NUMBER PAGE IF 6/26/2024 0010053 1 of 2 Date Due: 7/26/2024 Accepted By: Company: Date: PO#: Ship To: WE ARE PLEASED TO PROPOSE THE FOLLOWING FOR YOUR CONSIDERATION: TERMS: NET 30 CUSTOMER• •: TITLE SLP SHIPPING TYPE LS #2 LIFT STATION #2, FLYGT PUMPS AWT/MKH BEST WAY EXTENDED QTY -1 UM PART -7 UNIT PRICE DESCRIPTION RE: LIFT STATION #2 RETROFIT PROJECT --REPLACE DISCHARGE PIPE AND VALVES --REUSE EXISTING SS LIFT CHAIN --FLYGT NP3127 PUMPS, BASES AND GUIDE BRACKETS --ORIGINAL DESIGN CONDITION: 970 GPM @ 28' TDH 2.00 EA 31270700002 $16,401.00 $32,802.00 FLYGT NP3127-425 FLYGT MODEL 3127.070-0002 NP425-6" DISCHARGE, 10/460/3 EXP PROOF MOTOR, 50' FM FLS FV 2.00 EA 4447006 $1,712.00 $3,424.00 6" BASE ELBOW 160.00 FT SPS40T4L2 $15.00 $2,400.00 2" SS 304 SCH40 GUIDE PIPE 2.00 EA 2" UPPER GUIDE $111.00 $222.00 2" UPPER GUIDE RAIL BRACKET 2.00 EA INTERMEDIATE BKT $196.00 $392.00 2" X 8" INTERMEDIATE BRACKET 1.00 EA INSTALLATION SVC $68,965.00 $68,965.00 INSTALLATION SERVICE BY PEMBER COMPANIES. INCLUDES REMOVAL OF EXISTING PUMPS, BASES, GUIDE RAIL ASSEMBLIES, DISCHARGE PIPING AND VALVES AND INSTALLATION OF NEW 1.00 EA /START99 $892.00 $892.00 FLYGT PUMP START UP SERVICE BY ELECTRIC PUMP SERVICE TECH. INCLUDES ALL TRIP AND TRAVEL ELECTRIC PUMP QUOTATION DATE NUMBER PAGE 6/26/2024 0010053 2 of 2 QTY UM PART UNIT PRICE I EXTENDED DESCRIPTION 1.00 EA EPDXY PAINTING OF $6,430.00 NEW PIPING INSIDE WET WELL EPDXY PAINT RATED FOR WASTEWATER PROTECTION 1.00 EA BYPASS PUMP $29,650.00 PEMBER COMPANIES WILL PROVIDE AND MAINTAINI THE BYPASS EQUIPMENT FOR THE DURATION OF THE PROJECT, INCLUDING AFTER HOURS EMERGENCIES. FREIGHT IS ADDITIONAL THANK YOU FOR YOUR CONSIDERATION. PLEASE CONTACT US WITH ANY QUESTIONS. THANK YOU, MYRA HOFFMAN mhoffman@electricpump.com CC: ANTHONY THEISEN / C:(612)710-9321 This quote is subject to and incorporates by reference Electric Pump's Terms & Conditions and Customer Warranty available at www.electricpump.com which will be provided by email upon written request. Buyer expressly agrees to the provisions set forth in the Terms & Conditions and Customer Warranty posted on Electric Pump's website. CREDIT CARD PAYMENTS OVER $5,000 ARE SUBJECT TO AN ADDITIONAL 3% CONVENIENCE FEE. TOTAL: $6,430.00 $29,650.00 4280 E 14th Street Des Moines, IA 50313-2604 201 4th Ave SW New Prague, MN 56071-2347 * Telephone 515-265-2222 * Telephone 952-758-6600 www.electricpump.com Bench Handout CONSENT ITEM - 8D ,--iIZEN HILLS MEMORANDUM DATE: July 8, 2024 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Hiring of Deputy Clerk Budgeted Amount: Approx. $95,000 Council Should Consider Actual Amount: Approx. $90,000 Motions to approve, table, or deny the following: Funding Source: Various • Hiring of Jennifer Estling to the position of Deputy Clerk effective July 22, 2024 at Grade 11 Step 5, or $35.95 hourly, starting at Year 0 on the PTO scale and an additional credit of 20 hours of PTO. All other normal benefits apply. Discussion This will fill the vacancy of Deputy Clerk and is following the Council authorizing the recruitment and revised job description for the position. Jennifer comes to the City most recently from the City of Mound as an Administrative Assistant. Budget Impact This approval will not affect the budget as the position is already budgeted for in 2024. Attachment N/A Page 1 of 1