HomeMy WebLinkAbout07-08-24-SWSMayor:
Address:
David GrantIt
1245 W Highway 96
Arden Hills MN 55112
-A HILLS
Councilmembers:
EN
Phone:
Brenda Holden
651-792-7800
Emily Rousseau
Special City Council
Tena Monson
Website:
Tom Fabel
Work Session Agenda
www.cityofardenhills.org
July 8, 2024
5:00 p.m.
City Hall
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and
our long-standing tradition as a desirable City in which to live, work, and play.
Members of the public may attend a
meeting in -person at City Hall or they
may view the meeting remotely on the
City's website using the below link.
Meetings are also broadcast on Cable
Channel 16 for those that live in Arden
Hills.
https://cityofardenhills.orci/320/Watch-
City-Meetings
This meeting will be streamed live on local Cable Channel 16 and available for playback on our
website.
CALL TO ORDER
1. PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to respectfully bring to the Council's attention any
items which are relevant to the City. In addressing the Council, you must first state
your name and address for the record. Comments shall be limited to three (3) minutes
or less. Written documents or other materials should be handed to the City Clerk for
distribution to the Council prior to or during the meeting. Council will generally not
respond at the same meeting where an issue is initially raised by a member of the
public but the Council may refer the issue to staff for further research and possible
report or action at a future Council meeting.
2. RESPONSE TO PUBLIC INQUIRIES
3. AGENDA ITEMS
3.A. Compensation Study
Tessia Melvin, David Drown Associates
Documents:
MEMO.PDF
ATTACHMENT A.PDF
3.13. Great River Greening Update
Becca Tucker, Great River Greening
Jill Anderson, PTRC
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
3.C. Tobacco License Moratorium Discussion
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
3.D. Arden Manor Hardcourt Improvements Project Discussion
Davis Swearingen, Public Works Director/City Engineer
Documents:
MEMO.PDF
ATTACHMENT A.PDF
3.E. Code Of Conduct
Dave Perrault, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
3.F. Rice Creek Commons/TCAAP Discussion
Dave Perrault, City Administrator
Documents:
MEMO.PDF
3.G. Agenda Planning
Dave Perrault, City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
4. COUNCIL/STAFF COMMENTS
ADJOURN
AGENDA ITEM - 3A
,-ADEN HILLS
MEMORANDUM
DATE: July 8, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Comp Study Update
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The City Council should consider giving direction on the comp study update.
Background
The City is currently undergoing a compensation study, the consultant DDA will be at the
meeting to give an update on the status as well as recommendations for the Council to choose
from, the presentation includes implementation options as well as associated costs. Note, when
reviewing the cost impacts to the budget, salaries are generally split 60% being in the General
Fund and 40% in other funds, so the impact of a $100,000 change would have an increase to the
General fund of $60,000, as an example. Tonight's meeting is to get direction from Council on
the method it wants to move forward with, there will be some additional tweaking as positions
are finalized following this evening's meeting.
One piece that often comes up with compensation is how do we compare with other benefits,
namely PTO. A number of cities were polled and below is our current PTO schedule along with
the cities that responded. It is safe to say we do not stand out significantly more or less when
compared to surrounding cities.
City of Arden Hills PTO days per year:
0-3 years —19.5 days
4-9 years — 22.75 days
10-14 years — 24.3 8 days
15-19 years — 27.63
20+ years — 29.25 days
Pagel of 3
City of Little Canada PTO days per year:
0-3 years —18
days
4-5 years —
20 days
5-10 years —
23 days
11-15 years
— 25 days
16-20 years
— 28 days
21+ years —
30 days
City of Shoreview PTO days per year*:
0-4 years — 16.5 days
5-9 years — 21 days
10+ years — 26.25 days
*this does not include applicable ESST time, which provides for additional time off for
Shoreview employees likely around an additional nine days per year.
City of Mounds View PTO days per year*:
1-10 years — 15 days
11 years — 16 days
12 years — 17 days
13 years — 18 days
14 years — 19 days
15-19 years — 20 days
20+ years — 25 days
*Mounds View has sick days in addition to the days above of 12 days per year
White Bear Township PTO days per year:
0-5 years —
18 days
6-10 years —
23 days
11-19 years
— 28 days
20+ years —
30 days
City of North Oaks PTO days per year:
0-3 years —
18 days
4-5 years —
20.75 days
6-10 years —
23 days
11-15 years
— 25 days
16-20 years
— 28 days
21+ years —
30 days
Lastly, as an FYI for Council, in the coming months we will also be reviewing benefits provided.
A verbal update will be given on this topic.
Page 2 of 3
Budget Impact
TBD based on Council's direction.
Attachment
Attachment A: Presentation from DDA
Page 3 of 3
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AGENDA ITEM - 3B
,--ARZEN HILLS
MEMORANDUM
DATE: July 8, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Becca Tucker, Great River Greening
Kerri Seeman, Minnesota Master Naturalist, PTRC Member
David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Park Habitat Management through Great River Greening partnership
Budgeted Amount: Actual Amount: Funding Source:
$0 $29,000 - $38,125 PIR - Parks
Council Should Consider
• Direction to move forward with the Hazelnut Park and Chatham NRMB proposal.
• Direction to move forward with the Floral Park proposal.
• Direction on minimum cash match and in -kind labor needs.
Background/Discussion
At the April 24, 2023 Work Session, this topic was first presented to the City Council. Direction
was received to partner with Great River Greening to apply for state funding to go towards
buckthorn and general habitat management projects at selected parks in Arden Hills. Some of the
parks discussed were Hazelnut Park, Chatham Open Space, Floral Park and Perry Park.
Since then, Great River Greening has been successful at attaining available funds for the City of
Arden Hills through the Outdoor Heritage Fund grant program.
On April 16, 2024 the PTRC discussed the project proposals from Great River Greening. The
PTRC voted to approve the projects as proposed and move it to the City Council for discussion and
further direction.
On April 22, GRG gave a presentation for the full project proposal and background. Council
direction was to bring back estimated costs for long-term maintenance needs and exact minimum
City cash match requirements and an example of a Natural Resource Management Plan. The
estimated maintenance needs costs and cash match requirements can be reviewed in Attachment A.
The example Natural Resource Management Plan was sent to Council for review prior to the
meeting due to the large size (93 pages) of the document.
Page 1 of 2
Budget Impact
Project
Hazelnut Park & Chatham NRMB
Floral Park NRMB
Chatham Park
Totals:
Grant amount City funds
$ 54,700 $ 12,000
$ 215,100 $ 26,125
N/A N/A
Minimum City cash match:
Hazelnut Park & Chatham NRMB = $9,000
Floral Park = $20,000
Total minimum cash match = $29,000
Total Cost
66,700 (Over 3 years)
241,225 (Over 5 years)
N/A
269,800 $ 38,125 $ 307,925
GRG notes that volunteer labor cannot be counted towards in -kind City match, in previous
discussions it was believed that it could be. Examples of in -kind City labor or contracted services
are, but are not limited to, staff time or Arden Hills contracted activities that accomplish a
management task within the acres of the project that is required for the completion of the project
which otherwise would have been paid for by the grant, such as prairie mowing or woody material
removal or disposal.
Council should keep in mind when this project was first introduced, it was under the assumption
that Public Works would be involved very minimally or not at all during the actual remediation
process but would need to plan for the long-term maintenance. If it is Council direction to utilize
Public Works as in -kind labor match during remediation, staff will need to schedule this work
within the annual Public Works Maintenance Plan and will likely cause more items to be
backlogged for repair or maintenance.
Long-term maintenance of the 26.03 acres will increase the annual maintenance and operations
budget. GRG has provided an estimate for each project site over a span of the first 5 years on page
2 and page 3 of the memo as Attachment A, the actual amount is not known at this time. If all
project sites are approved and completed, the estimated maintenance costs would be $12,830 per
year on average or $64,150 total over 5 years.
The required activities for long-term maintenance is beyond the Public Works Department's
current standard procedures. Public Works staff also believes that in order to adequately manage
this program, it should be by a person specialized in natural resources. Arden Hills does not
currently have a position specifically for natural resources.
Attachments
Attachment A: Great River Greening Project Proposals
Attachment B: Great River Greening Memo — dated April 16, 2024
Page 2 of 2
Attachment A
Great River Greening and City of Arden Hills Project Proposals -
Requested City Match Explanation -
Summarytable from the previous meeting's packet for reference -
Budget Impact
Project Grant amount City funds Total Cost
Hazelnut Park & Chatham NRMB $ 54,700 $ 12,000 $ 66,700 (Over 3 years)
Floral Park NRMB $ 215,100 $ 26,125 $ 241,225 (Over 5 years)
Chatham Park N/A N/A N/A
Totals: $ 269,800 $ 38,125 $ 307,925
Long -tern maintenance of the 26.03 acres will increase the annual maintenance and operations
budget. the actual amount is not lino-%vii at this time.
Details of the requested City of Arden Hills match funds required for the projects -
Hazelnut Park & Chatham NRMB: Total City funds, $12,000 over 3 years —
• Minimum of $9,000 cash match with $3,000 of in -kind City labor or contracted services
(non -volunteer).
• Between the start of the project, summer 2024, and grant completion in June 2027.
Floral Park: Total City funds, $26,125 over 5 years -
• Minimum of $20,000 cash match with $6,125 of in -kind City labor or contracted
services (non -volunteer).
• Between the start of the project, summer 2024, and grant completion in June 2029.
Notes regarding types of requested match —
• Cash match during the duration of the projects is required to supplement the state labor
budget supplied by the Outdoor Heritage Fund grants, which does not fully reimburse Great
River Greening's time and overhead costs.
• Examples of in -kind City labor or contracted services are, but are not limited to, staff time
or Arden Hills contracted activities that accomplish a management task within the acres of
the project that is required for the completion of the project which otherwise would have
been paid for by the grant, such as prairie mowing or woody material removal or disposal.
• Volunteer labor cannot be counted towards in -kind City match, however it will be tracked
and reported as part of the grant outcomes to the Lessard -Sams Outdoor Heritage Council.
Continued Site Maintenance Budget Estimation -
The following charts are the potential City of Arden Hills budget for approximately 5 years of
maintenance for each project after the grant work has been completed. Cost estimation is based
on current 2024 market rates, subcontracting all implementation and necessary oversight, and the
assumption that all management units are implemented concurrently. Management unit details
and overall project completion may influence the cost totals and should be considered.
Hazelnut Park —
After the grant funded project is completed, growing seasons of 2028 — 2032.
Existing Land
Recommended
Year
Year
Year
Year
Year
Cover Types
Acres
Actions
1
2
3
4
5
Assumptions and Notes
North Woodland
5.2
Woodyfollowup
$800
$650
$650
$650
$650
Could be subsisted with
High
maintenance
volunteer stewards'management
priority
Herbaceous invasive
$800
$650
$650
$650
$650
Could be subsisted with
management
volunteer stewards' management
Understoryseeding
$5,000
Additional seeding to augment
vegetation overtime
Planting ofnative
$5,000
Additional planting to augment
trees and shrubs
vegetation overtime
Low
Complete in 5 to 7-year rotation.
priority
No more than 1/3 ofthe site at
time. Helps keep fuel loads
Prescribed Fire
$3,500
down, weedy species in control,
and understoryopen. Understory
mowing can be used as
substitute forbum
South Woodland
1.4
Woodyfollowup
$250
$200
$200
$200
$200
Could be subsisted with
High
maintenance
volunteer stewards'management
Herbaceous invasive
$250
$200
$200
$200
$200
Could be subsisted with
priority
management
volunteer stewards' management
Understory seeding
<$1,000
Additional seeding to augment
Low
vegetation overtime
Planting ofnative
41,000
Additional planting to augment
priority
trees and shrubs
vegetation overtime
Floral Park —
After the grant funded project is completed, growing seasons of 2030 — 2034.
Existing Land
Recommended
Year
Year
Year
Year
Year
Assumptions and
Cover Types
Acres
Actions
1
2
3
4
5
Notes
Woodland
13
Woodyfollowup
Could be substituted with
$2,000
$1,500
$1,500
$1,500
$1,500
volunteer stewards'
High
maintenance
management
Herbaceous invasive
Could be substituted with
priority
$2 000
$1,500
$1,500
$1,500
$1,500
volunteer stewards'
management
management
Could be done across site or
Understory seeding
$13,000
just in areas as funding
permits
Complete in 5 to 7-year
Low
rotation. No more than 1/3 of
the site at a time. Helps keep
priority
fuel loads down, weedy
Prescribed Fire
$6,000
species in control, and
understoryopen. Understory
mowing can be used as
substitute forburn
Prairie
0.5
High
Spot Spray
$250
$125
$125
$125
Spot mow
$250
$125
$125
$125
priority
Prescribed fire
Prescribed fire is potentially
alternative: Tvbw,
$3,000
not an option due to the
Low
hay, remove material
overhead power
Additional seeding to
priority
Additional seeding
$500
augment vegetation overtime
Attachment B
Memorandum
DATE: April 16, 2024
TO: Parks, Trails and Recreation Committee
FROM: Kerri Seemann and Great River Greening
SUBJECT: State funding for assistance with park habitat management
through Great River Greening partnership
Background:
City public works staff and PTRC members have met with the non-profit habitat restoration
organization, Great River Greening (https://www.greatrivergreening.org/) regarding the potential
partnership and state funded work on invasive species control and native species establishment at
a number of parks in Arden Hills. There currently is funding available from an Outdoor Heritage
Fund grant managed by Great River Greening that could support contracted invasive species
control, plant / seed supply purchases and installation, the development of Natural Resources
Management Briefs, and as well as add to community and City led work at Hazelnut and Chatham
Parks. There is also funding written into an Outdoor Heritage Fund grant for a full natural area
restoration project at Floral Park anticipated to come online in July, 2024.
Action Reauested:
Discuss this partnership and work priorities with the PTRC, including the proposed project
timelines, the next steps with the City Council, the development of a cooperative agreement with
the City, and the requested cash match from the City for the projects.
Attachments•
1. Great River Greening background.
2. History of partnership, project proposal, timeline, and anticipated budgets.
GREAT RIVER GREENING
Attachment 1 - Great River Greening background
GREATA-O-w About Us
RIVEROur mission is to inspire, engage, and lead local communities in
GREENINGconserving and caring for the land and water that enrich our lives.
Great River Greening is Minnesota's leader in nature -based climate solutions through land
restoration. We create resilient landscapes, address biodiversity loss, and sequester and
store carbon through community -based stewardship.
We bring people from all walks of life closer to the natural world around them. As a leader
in community -driven projects, we know working together creates a lasting dedication to
Minnesota's land and water.
Our work began in 1995 with a massive volunteer planting project on the Saint Paul
riverfront to "Green the Great River." Over 10,000 volunteers planted 35,000 trees along
the Mississippi riverfront, which sparked an even grander vision. We have since engaged
our communities in the restoration of approximately 40,000 acres at nearly 400 sites
throughout Minnesota.
Our vision for 2030 expands on our legacy of impact. Visit greatrivergreening.org/vision to
learn more.
To achieve our vision of healthy, climate change resilient ecosystems throughout
Minnesota, we center our work on three pillars of impact:
Great River Greening is a 501(c)(3) non-profit; tax ID 41-1940024.
Great River Greening 1 251 Starkey Street, Suite 2200 1 Saint Paul, MN 55107 1 Tel: 651.665.9500 1 greatrivergreening.org
GREAT RIVER GREENING
Attachment 1 - Great River Greening background
NATURE -BASED CLIMATE SOLUTIONS
Great River Greening's land -based restoration work is
science -led, grounded in data -driven best practices and the
expertise of our trained ecologists. To achieve our vision of
healthy, climate change resilient ecosystems throughout
Minnesota, we center our work on projects that will build and
preserve healthy, adaptive habitats that can withstand the
effects of climate change.
VOLUNTEER AND COMMUNITY PARTNERSHIPS
Each year, Great River Greening engages thousands of
volunteers to work with us, side -by -side, on land close to
their homes. Our community roots run deep, partnering with
civic organizations, schools, businesses, non -profits, and
government agencies. We have engaged over 47,000
volunteers, including 12,000 youth and young adults.
YOUTH EDUCATION AND FUTURE STEWARDS
Great River Greening reaches hundreds of youth and young
adults each year. Our Future Stewards program teaches
youth the science of restoration and the benefits of spending
time in nature. Through hands-on, nature -based learning at
their schools, Future Stewards increases student participation
in outdoor activities that drive success in school, at home,
and in their communities.
t Ili/l�'
W
Great River Greening is a 501(c)(3) non-profit; tax ID 41-1940024.
Great River Greening 1 251 Starkey Street, Suite 2200 1 Saint Paul, MN 55107 1 Tel: 651.665.9500 1 greatrivergreening.org
GREAT RIVER GREENING
Attachment 2 — History of partnership, project proposal, timeline, and anticipated budgets.
■ History of partnership —
o PTRC members Kerri Seemann and Mark Kelliher approached Great River Greening in
early 2023 to discuss a potential partnership between the City of Arden Hills, the
community stewards of the natural areas of the City's parks, and Great River Greening
for funding to assist the restoration and enhancement of several parks.
■ Conservation Director Todd Rexine joined a PTRC meeting in April2023.
o Great River Greening staff met and walked sites to establish potential projects,
budgets, and timelines for this potential restoration work to include tentative budgets
in Outdoor Heritage Fund grants being written at that time.
■ These grants are state funding designated for this type of habitat
enhancement work funded by state sales tax dollars through the Clean Water,
Land and Legacy amendment that are recommended by the Lessard -Sams
Outdoor Heritage Council and pass through Great River Greening to support
staff time, subcontracting, plant purchasing, and volunteer coordination.
o One grant is now online with funds available currently (April 2024) for use, and a
second grant is anticipated to be online and available for use in July 2024.
o Community members and Arden Hills City staff have met with Great River Greening to
discuss current priorities (call on Thursday, March 28, 2024), Great River Greening
staff have nowwalked the parks again and have received further background from
community members and are proposing a final set of projects for PTRC review.
■ Project proposal —
o After discussing City priorities, seeing final funding allocations from state grants, and
current state of park natural resource management, Great River Greening's
recommendations are as follows:
■ Perry Park —The natural areas in this park need a large and intensively planned
project that would have to be coordinated with the habitat enhancement work
that is being done at the adjacent Ramsey County property Tony Schmidt
Regional Park. This may be a future goal, but we recommend managing the
other areas where there is community coordination now first before taking on
this large project.
• No action requested.
■ Hazelnut Park — The woodland area is in good condition from a lot of effort put
in by the community on understory habitat enhancement through invasive
species control and native species planning. We propose to put 3 years of
contracted buckthorn follow-up control and 2 years of garlic mustard control
in to boost this effort and make the invasive plant population manageable with
minimal effort in the long term, as well as fund native grass and forb seeding
and shrub planting to add diversity for environmental health and park user
enjoyment and education.
■ Action requested — Plan approval by the PTRC, and the development of
a cooperative agreement between Great River Greening and the City of
Arden Hills to make official the budget being brought by OHF funds,
City funds, and the project plan and goals.
Great River Greening is a 501(c)(3) non-profit• tax ID 41-1940024.
Great River Greening 1 251 Starkey Street, Suite 2200 1 Saint Paul, MN 55107 1 Tel: 651.665.9500 1 greatrivergreening.org
GREAT RIVER GREENING
■ Chatham Park —The currently prioritized center section of this park has had
the initial stages of buckthorn removal started by community members as
assisted by City staff but has considerably larger concerns that need to be
defined and addressed prior to on -the -ground habitat enhancement as funded
by Outdoor Heritage Fund dollars. The current funding available to Great River
Greening is not enough to support a complete project from start to finish in
this area, and once OHF money has been spent on an acre of a project, OHF
funds cannot be returned to that acre in the future. The larger concerns
include dead and dying ash trees that are or will present hazards and will need
to be removed, future forest diversity goals that need to be defined and
budgeted for, and erosion issues that may require regrading and water
management engineering prior to natural resource management within the
impacted area. We are proposing to use the currently available OHF funds to
write a Natural Resource Management Brief for the center priority areas in the
park and to provide guidance on continued PTRC community habitat
management work and write the budget for management into a future OHF
grant that could come online in July 2025 if funded.
■ Action requested — Plan approval by the PTRC and approval from the
City to write a Natural Resources Management Brief and be available
for community guidance.
■ Floral Park —The natural resource management for the full woodland and
prairie acres of this park have been written into the M.L. 2024 OHF budget on
the Great River Greening grant that will be online in July 2024. Once the grant is
online, we propose to define the natural resources management for 5 years
through a Natural Resources Management Brief, subcontracted habitat
invasive species management and native species establishment, and
coordinated community stewardship and volunteer engagement.
• Action requested — Broad plan approval by the PTRC and approval by
the City for the future work once the grant is online in July 2024.
Great River Greening is a 501(c)(3) non-profit• tax ID 41-1940024.
Great River Greening 1 251 Starkey Street, Suite 2200 1 Saint Paul, MN 55107 1 Tel: 651.665.9500 1 greatrivergreening.org
GREAT RIVER GREENING
• Timeline —
OHF Grant
City
park
2024
2025
2026
2027
2028
2029
2030
Funding
Commitment
Online through June 2027, to
support contracted woodland
Hazelnut
invasive species control and native
understory species establishment at
Hazelnut.
Metro Big
Natural
Rivers 12
Resources
Chatham
Management
(priority
Brief and
areas)
guidance of
volunteer work
Habitat
at Chatham.
maintenance
Online from July 2024 through June 2029, to support
after grant
Metro Big
Natural Resources Management Brief development,
completion.
Floral
contracted woodland and prairie habitat restoration
Rivers 14
and enhancement activities, as well as community
stewardship and volunteer engagement.
Grant is currently being written, if awarded, would
be online from July 2025 through June 2030, and
Metro Big
Chatham
would support tree and understory work in the
(priority
priority sections of Chatham as defined by the
Rivers 15
areas)
Natural Resources Management Brief as well as
community stewardship and volunteer
engagement.
Summary detail for initial OHF funding (MBR12)
April
Group meeting and PTRC meeting / approval.
May - June
City Council meeting / approval, Coop agreement.
N
Summer
Contracted buckthorn follow up work at Hazelnut, NRMP writing for priority areas at Chatham.
0
^'
Contracted buckthorn follow up work at Hazelnut, volunteer steward guidance at Chatham for
Fall
continued buckthorn cutting and stacking (material either removed by the City, or stacked for
potential future disposal).
Winter
Hand seeding of understory grasses and sedges at Hazelnut.
Spring /
Contracted buckthorn and garlic mustard work at Hazelnut, guided volunteer stewardship at
Ln
c
Summer
Chatham.
N
Fall
Contracted buckthorn work at Hazelnut and continued hands-on assistance will depend on
additional funding which may come from OHF grant.
Winter
Hand seeding of understory flowering plants at Hazelnut. Potential buckthorn disposal through
biochar kiln burning at Chatham - dependent on funding.
N
Spring /
Contracted BT sweep (foliar), contracted GM sweep at Hazelnut.
Summer
Fall
GRG / volunteer planted understory shrubs at Hazelnut.
N
Winter
-
N
Spring
Establishment maintenance of plantings at Hazelnut if there is remaining funding.
Great River Greening is a 501(c)(3) non-profit; tax ID 41-1940024.
Great River Greening 1 251 Starkey Street, Suite 2200 1 Saint Paul, MN 55107 1 Tel: 651.665.9500 1 greatrivergreening.org
GREAT RIVER GREENING
• Budgets -
Grant
Proposed Park / Work
Total GRG state
City of Arden Hills
Funding
priorities
OHF project
cash match requests
funding
Hazelnut Park continued
$54,700 (including
$12,00 total
Metro Big
invasive control and native
GRG staffing and
(over 3 years, $4,000
Rivers 12
establishment, Chatham
support)
per year)
NRMB writing and guidance
Floral Park full NRMB,
$215,100
5 total
Metro Big
woodland and prairie
(including GRG
(over 5 years, $5,225
(over
Rivers 14
habitat restoration with
staffing and
per year)
volunteer stewardship
support)*
Metro Big
Chatham Park priority area
Currently being
Will request some
Rivers 15
habitat enhancement with
written
cash contribution still
volunteer stewardship
being written
\Includes.all.require d.state.grant.adm inistration ?yea rly.auditing2biannual.reporting.and.required.storage.of.
grant.related.documents.for.Qyears.after.completion i
Great River Greening is a 501(c)(3) non-profit; tax ID 41-1940024.
Great River Greening 1 251 Starkey Street, Suite 2200 1 Saint Paul, MN 55107 1 Tel: 651.665.9500 1 greatrivergreening.org
AGENDA ITEM - 3C
'It
-ADEN HILLS
MEMORANDUM
DATE: July 8, 2024
TO: Honorable Mayor and City Councilmembers
Dave Perault, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Tobacco Moratorium Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The City Council should consider giving feedback and direction on tobacco as it relates to the
moratorium that was established in November 2023 regarding tobacco licensing.
Background
Currently, there are five businesses that hold an active City tobacco license: Brausen Holiday,
Cub Discount Liquor, Cub Foods, Holiday Stationstore (on Hwy 96) and Walgreens.
In late 2023, the City's sole standalone tobacco store forfeited its license following compliance
issues. No standalone stores currently operate in the City.
On December 11, 2023, the City Council adopted a one-year moratorium regarding the issuance
of new tobacco licenses in the city effective November 23, 2023 (Attachment A). This would
afford the City Council time to consider if it would like to make any changes to license fees,
violation fees, capping the number of licenses issued (related to tobacco product stores or to the
total number of licenses issued anywhere in the city, regardless), and zoning. Please note the
moratorium ends November 26, 2024.
Attached for Council review is information pertaining to the number of licenses and any caps in
various metro cities (Attachment B), neighboring cities' fee violations (Attachment C), and
various cities' license fee comparisons (Attachment D).
State Statute does not regulate the number of licenses a city can issue. State Statute §461.12,
Subd. 2 does set forth the minimum fees for violations; however, cities can choose to impose
higher fees.
Council may decide not to change the current rule in Arden Hills of no cap on the number of
licenses issued and make no changes to the current license and/or violation fees, or Council may
Page 1 of 2
want to consider changes such as capping the number of standalone tobacco stores, capping the
number of all licenses allowed in total at one time in the city, or zoning regulations. Currently,
tobacco sales are allowed as a principal, accessory or conditional retail use.
Following Council direction, Staff can work on any proposed necessary ordinance drafts for
future consideration.
Budget Impact
Arden Hills has a tobacco license fee of $300 and a background investigation fee of $158. There
are five tobacco licenses currently.
Attachments
A: November 2023 Moratorium Info (memo and interim ordinance)
B: Various cities' number of licenses and cap
C: Neighboring cities' violation fees
D: Various cities' license fees comparison
Page 2 of 2
Attachment A
CONSENT ITEM — 8L
,-ARZEN HILLS
MEMORANDUM
DATE: December 11, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Interim Ordinance (Moratorium) Temporarily Prohibiting the Issuance of New Tobacco
Licenses
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider the Following Options
Motion to approve, table, or deny the following:
• Interim Ordinance 2023-017 Temporarily Prohibiting the Issuance of New Licenses to Sell
Tobacco in the City of Arden Hills.
Background
At its meeting on November 27, 2023, the City Council enacted an interim ordinance (moratorium)
prohibiting the issuance of new tobacco licenses in Arden Hills.
City staff has worked with the City Attorney regarding the attached Ordnance 20230-017 and staff
recommends the Council consider formal acknowledgment of this Interim Ordinance. Please note the
moratorium does not affect existing businesses that hold a license; however, no new tobacco licenses
will be issued until further notice. This will allow the City to conduct a study regarding the number of
licenses, fees, violations, and zoning pertaining to tobacco licenses.
Attachments
Attachment A: Ordinance 2023-017
Page 1 of 1
'It
--AxPEN HILLS
Attachment A
ORDINANCE NO.2023-047
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
AN INTERIM ORDINANCE TEMPORARILY PROHIBITING
THE ISSUANCE OF NEW LICENSES TO SELL TOBACCO PRODUCTS IN THE CITY
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. INTENT: The City Council is directing staff to complete an in-depth study
of the Official Controls (as defined in Minnesota Statutes § 462.352, Subd. 15) that are applicable
within the City related to issuing licenses for the sale of Tobacco Products pursuant to Section 350
of the Arden Hills City Code. The City Council is further directing staff to propose such
amendments to such Official Controls and license requirements that City staff deems necessary.
It is the intent of this ordinance to allow the City of Arden Hills the time needed to complete this in-
depth study concerning changes in official controls within the City and in the interim to protect the
planning process and the health, safety, and welfare of the citizens of the community.
SECTION 2. TEMPORARY PROHIBITION ON NEW LICENSES: Pending the
completion of the above referenced study and adoption of appropriate official controls, no approval
will be granted for any new Tobacco Licenses issued pursuant to City Code Section 350.03.
SECTION 3. TEMPORARY PROHIBITION ON CHANGES IN OFFICIAL
CONTROLS: Pending the completion of the above referenced study and adoption of appropriate
official controls, in order to protect the planning process related to the locations of premises where
tobacco products may be sold within the City, no approval will be granted to any of the following, as
they relate to applications for new Tobacco Licenses: Changes in official controls; comprehensive
municipal plan amendments; plats; subdivisions; conditional use permits; interim use permits;
variances; site plan approval; building permits for new buildings and structures; building permits that
result in the expansion of the footprint or floor area of an existing building or structure.
SECTION 4. EXEMPTIONS: This ordinance shall not apply to persons or entities holding
a Tobacco License that was valid as of November 27, 2023. Such Tobacco Licenses may be renewed
pursuant to standard City process.
SECTION 5. EFFECTIVE DATE: As of the approval of the City Council on November
27, 2023, and shall remain in effect until the date of the adoption of the official controls contemplated
hereunder and the repeal of this ordinance or November 26, 2024, whichever occurs first.
Page 1 of 2
PASSED and ADOPTED this 1 Ph day of December, 2023, by the City Council of the City of
Arden Hills, Minnesota.
ATTEST:
Julie Hanson, City Clerk
CITY OF ARDEN HILLS
a
David Grant, Mayor
Page 2 of 2
Attachment B
Citv # of tobacco licenses
Population
Arden Hills
5
9,939
Blaine
55
70,222
Brooklyn Park
50
84,993
Burnsville
47
64,522
Champlin
15
23,919
Coon Rapids
46
63,415
Cottage Grove
22
41,027
Crystal
20
22,265
Eden Prairie
27
54,442
Hopkins
19
18,608
Little Canada
6
10,819
Maple Grove
29
71,230
Maplewood
42
42,088
Minnetonka
28
54,474
Mounds View
13,249
Oak Grove
7
9,311
Plymouth
37
80,762
Ramsey
18
27,646
Richfield
22
36,710
Rogers
11
13,295
Shoreview
11
26,921
Vadnais Heights
10
12,473
White Bear Lake
24
24,883
Woodbury
28
77,224
Cap
m ratorium in place until 11/24
# of shops capped at 2
# of shops capped at 2
# of shops capped at 5
# of shops capped at 6
to be capped at 4 thru attrition
# of shops capped at 10
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City
Tobacco License Fees
Arden Hills
$300.00
Apple Valley
$255.00
Blaine
$200.00
Bloomington
$180.00
Burnsville
$390.00
Coon Rapids
$210.00
Cottage Grove
$250.00
Crystal
$325.00
Eagan
$200.00
Edina
$470.00
Lakeville
$300.00
Little Canada
$250.00
Maple Grove
$250.00
Minnetonka
$250.00
Mounds View
$330.00
New Brighton
$345.00
New Hope
$250.00
Plymouth
$300.00
Roseville
$200.00
St. Louis Park
$640.00
Shoreview
$250.00
Woodbury
$300.00
Attachment D
AGENDA ITEM - 3D
,-ARZEN HILLS
MEMORANDUM
DATE: July 8, 2024
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Arden Manor Hardcourt Improvements Project
Budgeted Amount: Actual Amount: Funding Source:
$160,000 Original TBD PIR-Parks
$226,000 Final CDBG Grant — Not Obtained
MnDNR Outdoor Rec Grant — Not Obtained
Council Should Consider
• Providing staff direction on whether to proceed with bidding the hard court
improvements at Arden Manor Park after considering the impacts of not receiving the
DNR Grant funding nor the CDBG Grant funding.
Background/Discussion
On July 10, 2023, City Council approved Change Order #1, removing the Arden Manor Park
hard court improvements scope of work from the 2023 Arden Manor Park and Floral Park
Improvements Project Contract with Peterson Companies.
At the December 18, 2023 Work Session, City Council gave City staff direction to pursue the
Community Development Block Grant (CDBG) Program to fund the Arden Manor hardcourt
construction and construction administration, while utilizing PIR-Parks funds to fund the grant
application and `Shovel Ready' design work in order to increase the competitiveness of the grant
application and complete construction in 2024.
At the January 8, 2024 regular City Council meeting, Council approved the Professional Services
Agreement with Bolton & Menk for design, grant application and construction administration.
Since then, staff has been made aware, from representatives of the CDBG program, that the
program will not be available for this project in 2024 due to limited staffing resources. Bolton &
Menk has suggested that the City consider pursuing the MnDNR Outdoor Recreation Grant
program to assist with funding, providing a 50% match on construction costs and to allow the
project to still be constructed in 2024.
Pagel of 3
A competitive application was submitted to the MnDNR Outdoor Recreation Grant program on
April 1, 2024. Staff recently found out that the MnDNR Outdoor Recreation Grant program
received $16.5 million in grant requests for an available $4.6 million of funding. Unfortunately,
this project was not selected for funding this year per Attachment A - Letter from MnDNR.
With the design and construction documentation work that has already been completed for this
project, it is ready for public bidding, if desired. Bidding of the project does not commit to
construction of the project and will allow staff to assess potential next steps and economies of
scale with the park projects identified in 2025.
Timeline
• January 2024 — start of design work (Complete)
• March 11, 2024 — City adopts Resolution 2024-014 (Complete)
• April 1, 2024 — DNR Outdoor Recreation application due (Complete)
• June/July 2024 — anticipated DNR grant results announced (Complete)
• July 2024 — Direction from Council to proceed with bidding
• July/August 2024 — Potential project bidding
• August/September 2024 — Review of bids and brought forward to City Council for
potential Award construction contract for Fall 2024 construction
Budget Impact
Within the proposed 2024-2028 CIP Budget, the Arden Manor Hardcourt is budgeted at
$160,000 (per the original scenario below), with $110,000 grant funding anticipated from
CDBG. Scenario 2 includes a revised budget totaling $226,000, with the anticipated MnDNR
Outdoor grant funding that would take the place of the CDBG grant funding that the City did not
receive. Given the City was unsuccessful in attaining the two grant funds, the final scenario
indicates that if the City decides to move forward with the project, the funding would come
solely from the PIR-Parks fund.
ORIGINAL SCENARIO 2 FINAL
CDBG Grant Funds $ 110,000.00 $ - $ -
DNR Outdoor Grant Funds $ - $ 113,000.00 $ -
PIR - Parks $ 50,000.00 $ 113,000.00 $ 226,000.00
Total $ 160,000.00 $ 226,000.00 $ 226,000.00
The MnDNR grant funding breakdown within the grant application, which the City was
unsuccessful in attaining, was as follows:
MnDNR Grant Request
$ 113,000.00
City Match Amount
$ 113,000.00
Total Project Cost
$ 226,000.00
Depending on actual bid amounts, the City will need to identify the funding source to
supplement the grant funds that were not received, if the direction is to move forward.
Page 2 of 3
Engineering services from Bolton and Menk Inc. per their PSA is a project fee not -to -exceed
$33,695, of which approximately $5,000 for the DNR Outdoor Recreation Application and
approximately $18,000 for the `Shovel Ready' design work, will be paid out of the PIR-Parks
funds.
Attachments
Attachment A — Outdoor Recreation Grant Program Letter
Page 3 of 3
Attachment A
DEPARTMENT OF
NATURAL RESOURCES
June 28, 2024
David Swearingen, Public Works Director/City Engineer
City of Arden Hills VIA EMAIL ONLY
1245 w Highway 96
Arden Hills, MN 55112
RE: FY25 Outdoor Recreation Grant Program
Arden Manor Park
Dear Mr. Swearingen:
We completed the review of the FY25 Outdoor Recreation Grant Program applications. We
received over $16.5 million in grant requests for an available $4.6 million in funding. Unfortunately,
your application was not selected for funding this year.
If you would like information regarding your application or the grant program, please contact me at
651-259-5579 or sarah.wennerberg@state.mn.us.
Sincerely,
SSarah Digitally signed by
Sarah Wennerberg
YVen Herber 1,1:1114.1128
16:24:38-05'90'
Sarah Wennerberg, Grants Coordinator
Division of Parks and Trails
Minnesota Department of Natural Resources • Division of Parks and Trails
500 Lafayette Road, St. Paul, MN 55155-4039
Attachment A
DEPARTMENT OF
NATURAL RESOURCES
June 28, 2024
David Swearingen, Public Works Director/City Engineer
City of Arden Hills VIA EMAIL ONLY
1245 w Highway 96
Arden Hills, MN 55112
RE: FY25 Outdoor Recreation Grant Program
Arden Manor Park
Dear Mr. Swearingen:
We completed the review of the FY25 Outdoor Recreation Grant Program applications. We
received over $16.5 million in grant requests for an available $4.6 million in funding. Unfortunately,
your application was not selected for funding this year.
If you would like information regarding your application or the grant program, please contact me at
651-259-5579 or sarah.wennerberg@state.mn.us.
Sincerely,
SSarah Digitally signed by
Sarah Wennerberg
YVen Herber 1,1:1114.1128
16:24:38-05'90'
Sarah Wennerberg, Grants Coordinator
Division of Parks and Trails
Minnesota Department of Natural Resources • Division of Parks and Trails
500 Lafayette Road, St. Paul, MN 55155-4039
AGENDA ITEM - 3E
,-ADEN HILLS
MEMORANDUM
DATE: July 8, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: City Council Code of Conduct
Budgeted Amount: Actual Amount:
N/A
Council Should Consider
N/A
Funding Source:
N/A
The City Council should consider giving direction on the draft Council Code of Conduct.
Background
Staff is suggesting Council discuss this item, Council approved the topic on the previous agenda
setting discussion. Council discussed norms of behavior in January as part of the conversation
with LMCIT. Prior to that, Council discussed norms of behavior in 2016 as part of their Council
retreat, see attached for what was discussed in 2016 (Attachment A). This discussion is intended
to generate an agreed upon policy for what is acceptable for interactions between the City
Council and Staff both at official meetings and throughout the normal course of City business.
As part of the research for this item, Staff noted many other cities also address interactions
between Councilmembers, as did the 2016 document, Staff did include similar items for
Council's consideration. Staff drafted a possible document for Council consideration, Council
may choose to move forward with this document or edit as it sees fit, see Attachment B.
Budget Impact
N/A
Attachment
Attachment A: 2016 City Council Norms of Behavior
Attachment B: Draft City Council Code of Conduct
Page 1 of 1
Attachment A
EN HILLS
CITY COUNCIL NORMS OF BEHAVIOR
The City Council - led by Mayor Grant, discussed how norms of behaviors would help improve the Council's
operations and better define roles and expectations working with the City Staff. These will be adopted by the
City Council at a council meeting.
Arden Hills: Proposed City Council Norms of Behavior (2016)
1. Speak only for yourself, not for other Councilmembers - unless specifically tasked by your
colleagues to speak for the group.
2. Don't question motives. Assume others have positive intentions, even when you disagree.
3. Be respectful of one another, and the public process, at all times. Do not criticize Staff or
others in public.
4. Aim for consensus, but accept decisions of the majority once made.
5. Stay focused on the elected official role -- policy, prioritization and citizen representation.
6. Work primarily through the City Administrator or a Department Head, and through line staff
with prior arrangement. May work with the writer of a memo in a packet to request
information for clarification. Refrain from attending staff meetings, trainings, "rides- along" or
group staff functions unless specifically invited or cleared by the City Administrator.
7. Respect Staff and the fact that they work for the Council as a whole. Don't expect or ask
them to engage in the fray (secrets, gossip, triangulation), make your individual case (to take
sides), or to be your "insider" (informant).
Arden Hills Council/Staff Retreat 2016 Prepared by Barbara K, Strandell
Attachment B
.ARZEN HILLS
CITY OF ARDEN HILLS
City Council Code of Conduct
The City Council, led by the Mayor, has agreed to following code of conduct regarding the
conduct of Councilmembers in and out of official City Council meetings.
1. Be respectful of one another, and the public process, at all times. Do not criticize other
Councilmembers or Staff in public. IV
2. Stay focused on the elected official role — policy creation, statutory duties and citizen
representation.
WiL
3. Aim for a consensus and have a respectful debate when appropriate, but accept decisions
of the majority once made.
4. Limit contact to specific Staff. Questions of Staff and/or requests for additional
background information should be directed to the City Administrator or responsible
Department Head. The City Administrator should be copied on or informed of any
request.
5. Council shall not complain about or disparage Staff members or City Councilmembers to
other Staff members or Councilmembers.
6. Respect Staff and the fact that they work for the Council as a whole. Do not expect or ask
them to engage in the fray (secrets, gossip, triangulation), make your individual case
(take sides), or to be your "insider" (informant).
7. Council direction to Staff should only be given at Council meetings, Council should
strive to be clear when it gives direction ensuring at least a majority of Council is in
verbal agreement; Council shall avoid consensus by silence.
8. Council should not surprise Councilmembers or Staff with issues, questions, requests, or
presentations at Council meetings. Should a Councilmember want to make a presentation
or discuss an issue it should request to add an item to the respective agenda at the
beginning of the meeting when the agenda is being approved.
The Mayor, or in their absence the Mayor Pro Tem, is charged with presiding at meetings and
maintaining proper decorum. If there is a disagreement with how a meeting is being conducted,
those objections should be voiced politely and with reason following normal rules of procedure.
AGENDA ITEM - 3F
'It
EN HILLS
MEMORANDUM
DATE: July 8, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Rice Creek Commons/TCAAP Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
For Council Consideration
Council will have the opportunity to comment on any TCAAP related items they so choose.
Background
N/A
Budget Impact
N/A
Attachment
N/A
Page 1 of 1
-t1 DEN HILLS
MEMORANDUM
DATE: July 8, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Dave Perrault, City Administrator
SUBJECT: Agenda Planning
Budgeted Amount: Actual Amount
N/A N/A
Council Should Consider
Council should discuss its next worksession agenda.
Background
AGENDA ITEM - 3G
Funding Source:
N/A
Per Council's adopted policy on agenda setting, please find proposed agendas below for
upcoming meetings.
July 22" d Worksession
• AUAR Update (time sensitive — August 2024)
• CIP and Capital Funding (time sensitive — July 2024)
• Council Salaries (time sensitive — end of year)
• RCC/TCAAP Discussion (not time sensitive)
• Agenda Planning (time sensitive)
August 12d' Worksession
• Legislative Priorities (time sensitive)
• Encroachment Update (not time sensitive)
• RCC/TCAAP Discussion (not time sensitive)
• Agenda Planning (time sensitive)
Page 1 of 2
Attached is the list of topics that have yet to be discussed by Council. Council may want to
discuss if any items need to be added to this list for future discussion or assign a future meeting
for some of these items. This would need to be done by a majority consensus of Council.
Below is a running list of things Staff brings forward to worksession annually, in recent years,
we have shifted away from bringing some items forward unless needed, such as, the Pavement
Management Update from Public Works. Note, these timelines may shift year to year. Most
items discussed at worksessions are one-off items that may require multiple meetings but are
usually not reoccurring.
• January
o Legislative priorities
• February
o None
• March
o
Initial guidance on next year's Public Works projects
• April
o
None
• May
o
None
• June
o
Follow up on next year's Public Works projects
• July
o
Capital improvement planning
• August
o
Operating budgets
• September
o
Operating budget and levy discussion
• October
o
State of the City (if planned for early following year)
• November
o
City-wide budget and fee schedule
o
Follow up on next year's Public Works projects
• December
o
Committee and commission appointments
Budget Impact
N/A
Attachment
Attachment A: Council Priorities
Attachment B: Agenda Setting Policy
Page 2 of 2
Attachment A
1
Topic for Consideration
Committee/Commission Goal Setting
Likely Responsible Departmeni
Admin
Notes
TBD
1
Short-term Rental Ordinance
CD/Admin
TBD
2
Rental Licensing Program
CD/Admin
TBD
3
Volunteer Recognition (to Personnel first)
Admin
TBD
3
Infill Development
CD
TBD
3
Speed Limit Old Snelling
PW
TBD
3
Trail Prioritization (Lake Jo versus Snelling Ave N)
PW/Fin
TBD
4
Council Salaries
Admin
TBD
4
Climate Action Plan
Admin
TBD
4
Committee/Commission Membership
Admin
TBD
4
Building Materials Update/Discussion
CD
TBD
4
EV Fleet Analysis
PW
TBD
5
Energy audit
Admin
TBD
5
Porta potties
PW
TBD
6
EDA Membership Discussion
CD/Admin
Future EDA meeting
7
Community Survey
Admin
TBD
7
Keeping of Ducks
CD/Admin
TBD
Added items:
Proclamation Policy
Garbage Collection (MV Presentation?)
Committee/Commission Liaison Role Policy
Code of Conduct
Door to Door Group Affliation/Information With City
Approved Policy Discussion
Buy Nothing Day/Clean Up Day
Review Chicken Ordinance
Attachment B
'It
EN HILLS
CITY OF ARDEN HILLS
Agenda Setting Policy
The purpose of this policy is to establish a method for agenda setting that allows for Council to
review and have control over its agendas and decide as a Council how it wants items for
consideration to be brought forward.
For regular worksession agendas:
• Prior to concluding each regularly scheduled worksession, the City Council shall review
its next regularly scheduled worksession agenda and direct Staff on any changes.
• Should an individual Councilmember want to raise an item for discussion at the next
meeting or in the future, they would do so during this review period. The item would
need at least one other Councilmember to agree to having the item considered for future
discussion, and then Council, by majority, would direct to have it placed on a future
agenda or not.
• Staff will have flexibility to add or remove items to the worksession as needed to
maintain operational efficacy.
For regular City Council meeting agendas:
• Agendas will be largely Staff driven based on approvals needed for normal operations.
• Items coming from the City Council shall first be discussed at a worksession and can
direct Staff at said worksession to bring items forward for formal approval if needed.
• In rare instances, if a Councilmember brings forward an item that needs approval prior to
going to a worksession, they may request the City Administrator add the item to the
agenda. The City Administrator shall have the discretion to determine if the issue should
be added or not, but Councilmembers will make every effort to having the item first
discussed at a worksession.
Special meetings and emergency meetings:
• Special meetings and emergency meetings may still be called at the discretion of the
Mayor or any two Councilmembers, and the members calling the meeting shall set the
agenda.