HomeMy WebLinkAbout08-12-24-SWSPUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to respectfully bring to the Council ’s attention any
items which are relevant to the City. In addressing the Council, you must first state
your name and address for the record. Comments shall be limited to three (3) minutes
or less. Written documents or other materials should be handed to the City Clerk for
distribution to the Council prior to or during the meeting. Council will generally not
respond at the same meeting where an issue is initially raised by a member of the
public but the Council may refer the issue to staff for further research and possible
report or action at a future Council meeting.
RESPONSE TO PUBLIC INQUIRIES
AGENDA ITEMS
Comp And Class Study Update
Tessia Melvin, David Drown Associates
MEMO.PDF
ATTACHMENT A.PDF
Legislative Priorities
Jessica Jagoe, Interim City Administrator
MEMO.PDF
ATTACHMENT A.PDF
HKGi Ordinance Review Engagement Plan
Jessica Jagoe, Interim City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Rice Creek Commons/TCAAP Discussion
Jessica Jagoe, Interim City Administrator
MEMO.PDF
Agenda Planning
Jessica Jagoe, Interim City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Emily Rousseau
Tena Monson
Tom Fabel
Special City Council
Work Session Agenda
August 12, 2024
5:00 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and
our long -standing tradition as a desirable City in which to live, work, and play.
Members of the public may attend a
meeting in -person at City Hall or they
may view the meeting remotely on the
City ’s website using the below link.
Meetings are also broadcast on Cable
Channel 16 for those that live in Arden
Hills.
https://cityofardenhills.org/320/Watch -
City -Meetings
This meeting will be streamed live on local Cable Channel 16 and available for playback on our
website.
CALL TO ORDER
1.
2.
3.
3.A.
Documents:
3.B.
Documents:
3.C.
Documents:
3.D.
Documents:
3.E.
Documents:
4.
PUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIES
AGENDA ITEMS
Comp And Class Study Update
Tessia Melvin, David Drown Associates
MEMO.PDF
ATTACHMENT A.PDF
Legislative Priorities
Jessica Jagoe, Interim City Administrator
MEMO.PDF
ATTACHMENT A.PDF
HKGi Ordinance Review Engagement Plan
Jessica Jagoe, Interim City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Rice Creek Commons/TCAAP Discussion
Jessica Jagoe, Interim City Administrator
MEMO.PDF
Agenda Planning
Jessica Jagoe, Interim City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Special City Council Work Session Agenda August 12, 2024 5:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.
3.
3.A.
Documents:
3.B.
Documents:
3.C.
Documents:
3.D.
Documents:
3.E.
Documents:
4.
Page 1 of 1
AGENDA ITEM – 3A
MEMORANDUM
DATE: August 12, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, Interim City Administrator
SUBJECT: Comp Study Update
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Dr. Tessia Melvin of David Drown and Associates will be joining the meeting via Zoom to
provide an update regarding the ongoing compensation and class study. Attached is a
PowerPoint presentation.
Background
This update is per Council direction following the July 8 worksesssion.
Budget Impact
TBD based on Council’s direction.
Attachment
Attachment A: Presentation from DDA
Classification and Compensation
1
Attachment A
Project Scope
2
Benchmark Communities
Centerville
Circle Pines
Mahtomedi
St. Anthony
Victoria
Little Canada
Mendota Heights
North St. Paul
Vadnais Heights
Mounds View
Stillwater
Forest Lake
Columbia Heights
Lino Lakes
New Hope
New Brighton
White Bear Lake
Shoreview
Oakdale
Township of White Bear
Lake Elmo
3
Market Analysis
Job Title
Client
MIN
Client
MAX
Bench
MIN
Bench
MAX
Client Min
% of Bench
Min
Client Max
% of Bench
Max
Office Support Specialist $25.30 $32.05 $27.57 $34.11 92%94%
Permit Tech/Office Support Specialist $26.82 $33.97 $26.36 $32.44 102%105%
Accounting Clerk $28.43 $36.01 $28.94 $35.83 98%100%
Maintenance Worker $28.94 $36.19 $29.03 $36.70 100%99%
Deputy Clerk $30.13 $38.17 $30.23 $37.24 100%103%
Recreation Supervisor $30.13 $38.17 $34.65 $42.99 87%89%
Accounting Analyst $31.94 $40.46 $33.96 $43.24 94%94%
Senior Communications Coordinator $33.86 $42.89 $37.09 $45.81 91%94%
Bldg Inspect/Code Enforcement Officer $33.86 $42.89 $33.52 $43.07 101%100%
Assistant to the City Administrator/City Clerk $40.33 $51.08 $43.23 $54.04 93%95%
Building Official $40.33 $51.08 $41.96 $53.44 96%96%
Superintendent $40.33 $51.08 $48.22 $60.94 84%84%
Community Development Director $53.97 $68.36 $55.39 $69.53 97%98%
Finance Director $53.97 $68.36 $57.25 $72.89 94%94%
Public Works Director/City Engineer $53.97 $68.36 $61.21 $79.41 88%86%
City Administrator $60.64 $76.81 $69.76 $87.43 87%88%
94%95%
4
5
Current Status
Current Grid
6% under market average minimum rates, 5% under market average maximum rates
Currently have 26 employees, 14 are maxed out
Wage range (minimum to maximum rates is benchmark average)
6
Background
After first meeting, Council wanted to see an option at market and one
option above market average.
After second meeting, no decision, but Council wanted to see market
adjustments only to entire grid.
7
Current Grid
3.0%3.0%3.0%3.0%3.0%3.0%3.0%3.0%
Grade 1 2 3 4 5 6 7 8 9
1 $17.84 $18.38 $18.93 $19.49 $20.08 $20.68 $21.30 $21.94 $22.60
2 $18.91 $19.48 $20.06 $20.66 $21.28 $21.92 $22.58 $23.26 $23.95
3 $20.04 $20.64 $21.26 $21.90 $22.56 $23.23 $23.93 $24.65 $25.39
4 $21.24 $21.88 $22.53 $23.21 $23.91 $24.62 $25.36 $26.12 $26.91
5 $22.52 $23.20 $23.89 $24.61 $25.35 $26.11 $26.89 $27.70 $28.53
6 $23.87 $24.59 $25.32 $26.08 $26.87 $27.67 $28.50 $29.36 $30.24
7 $25.30 $26.06 $26.84 $27.65 $28.48 $29.33 $30.21 $31.12 $32.05
8 $26.82 $27.62 $28.45 $29.31 $30.19 $31.09 $32.02 $32.99 $33.97
9 $28.43 $29.28 $30.16 $31.07 $32.00 $32.96 $33.95 $34.97 $36.01
10 $30.13 $31.03 $31.96 $32.92 $33.91 $34.93 $35.98 $37.06 $38.17
11 $31.94 $32.90 $33.89 $34.90 $35.95 $37.03 $38.14 $39.28 $40.46
12 $33.86 $34.88 $35.92 $37.00 $38.11 $39.25 $40.43 $41.64 $42.89
13 $35.89 $36.97 $38.08 $39.22 $40.39 $41.61 $42.85 $44.14 $45.46
14 $38.04 $39.18 $40.36 $41.57 $42.81 $44.10 $45.42 $46.78 $48.19
15 $40.33 $41.54 $42.79 $44.07 $45.39 $46.75 $48.16 $49.60 $51.09
16 $42.75 $44.03 $45.35 $46.71 $48.12 $49.56 $51.05 $52.58 $54.15
17 $45.31 $46.67 $48.07 $49.51 $51.00 $52.53 $54.10 $55.73 $57.40
18 $48.03 $49.47 $50.96 $52.48 $54.06 $55.68 $57.35 $59.07 $60.84
19 $50.91 $52.44 $54.01 $55.63 $57.30 $59.02 $60.79 $62.61 $64.49
20 $53.97 $55.59 $57.26 $58.97 $60.74 $62.57 $64.44 $66.38 $68.37
21 $57.20 $58.92 $60.68 $62.50 $64.38 $66.31 $68.30 $70.35 $72.46
22 $60.64 $62.46 $64.33 $66.26 $68.25 $70.30 $72.41 $74.58 $76.82
23 $64.27 $66.20 $68.18 $70.23 $72.34 $74.51 $76.74 $79.04 $81.42
24 $68.13 $70.17 $72.28 $74.45 $76.68 $78.98 $81.35 $83.79 $86.31 8
Job Content
Evaluation
Qualifications:
Education and
Experience
Decision Making:
Nature of Decision
Process
Problem Solving:
Nature of Problem
Solving
Relationships:
Nature of
Relationships
Effort: Mental and
Physical Effort
Conditions/Hazards:
Elements of Work
Environment
9
Suggested Job Classification Changes
PW Office Support Specialist to Grade 8
Recreation Supervisor, Grade 12
Senior Communications Coordinator, Grade 13
Assistant to the City Administrator/City Clerk, Grade 16
PW Superintendent, Grade 16
Assistant PW Director, Grade 18
Finance Director, Grade 21
Community Development Director to Grade 21
PW Director/ City Engineer, Grade 22
City Administrator to Grade 24
10
Proposed Grid 1 Cut 3 steps add 3 steps
3.0%3.0%3.0%3.0%3.0%3.0%3.0%3.0%
Grade 1 2 3 4 5 6 7 8 9
1 $19.49 $20.08 $20.68 $21.30 $21.94 $22.60 $23.28 $23.98 $24.69
2 $20.66 $21.28 $21.92 $22.58 $23.26 $23.95 $24.67 $25.41 $26.18
3 $21.90 $22.56 $23.23 $23.93 $24.65 $25.39 $26.15 $26.93 $27.74
4 $23.21 $23.91 $24.62 $25.36 $26.12 $26.91 $27.71 $28.54 $29.40
5 $24.61 $25.35 $26.11 $26.89 $27.70 $28.53 $29.38 $30.26 $31.17
6 $26.08 $26.87 $27.67 $28.50 $29.36 $30.24 $31.14 $32.08 $33.04
7 $27.65 $28.48 $29.33 $30.21 $31.12 $32.05 $33.01 $34.00 $35.02
8 $29.31 $30.19 $31.09 $32.02 $32.99 $33.97 $34.99 $36.04 $37.13
9 $31.07 $32.00 $32.96 $33.95 $34.97 $36.01 $37.09 $38.21 $39.35
10 $32.92 $33.91 $34.93 $35.98 $37.06 $38.17 $39.31 $40.49 $41.71
11 $34.90 $35.95 $37.03 $38.14 $39.28 $40.46 $41.67 $42.92 $44.21
12 $37.00 $38.11 $39.25 $40.43 $41.64 $42.89 $44.18 $45.51 $46.87
13 $39.22 $40.39 $41.61 $42.85 $44.14 $45.46 $46.83 $48.23 $49.68
14 $41.57 $42.81 $44.10 $45.42 $46.78 $48.19 $49.63 $51.12 $52.66
15 $44.07 $45.39 $46.75 $48.16 $49.60 $51.09 $52.62 $54.20 $55.83
16 $46.71 $48.12 $49.56 $51.05 $52.58 $54.15 $55.78 $57.45 $59.18
17 $49.51 $51.00 $52.53 $54.10 $55.73 $57.40 $59.12 $60.89 $62.72
18 $52.48 $54.06 $55.68 $57.35 $59.07 $60.84 $62.67 $64.55 $66.48
19 $55.63 $57.30 $59.02 $60.79 $62.61 $64.49 $66.43 $68.42 $70.47
20 $58.97 $60.74 $62.57 $64.44 $66.38 $68.37 $70.42 $72.53 $74.71
21 $62.50 $64.38 $66.31 $68.30 $70.35 $72.46 $74.63 $76.87 $79.18
22 $66.26 $68.25 $70.30 $72.41 $74.58 $76.82 $79.12 $81.50 $83.94
23 $70.23 $72.34 $74.51 $76.74 $79.04 $81.42 $83.86 $86.37 $88.96
24 $74.45 $76.68 $78.98 $81.35 $83.79 $86.31 $88.89 $91.56 $94.31
Steps
11
Impact of Option 1
Job Title
Current
Grade
Client
MIN
Client
MAX
Bench
MIN
Bench
MAX
New
Grad
e New Min New Max
Client Min
% of Bench
Min
Client Max
% of Bench
Max
NEW Min
% of Bench
Min
NEW Max
% of Bench
Max
Customer Support Representative 7 $25.30 $32.05 $25.57 $32.77 7 $27.65 $35.02 99%98%108%107%
Office Support Specialist 7 $25.30 $32.05 $27.57 $34.11 8 $29.31 $37.13 92%94%106%109%
Permit Tech/Office Support Special 8 $26.82 $33.97 $26.36 $32.44 8 $29.31 $37.13 102%105%111%114%
Accounting Clerk 9 $28.43 $36.01 $28.94 $35.83 9 $31.07 $39.35 98%100%107%110%
Maintenance Worker 9 $28.94 $36.19 $29.03 $36.70 9 $31.07 $39.35 100%99%107%107%
Deputy Clerk 10 $30.13 $38.17 $30.23 $37.24 10 $32.92 $41.71 100%103%109%112%
Recreation Supervisor 10 $30.13 $38.17 $34.65 $42.99 12 $37.00 $46.87 87%89%107%109%
Accounting Analyst 11 $31.94 $40.46 $33.96 $43.24 11 $34.90 $44.21 94%94%103%102%
Senior Communications Coordinato 12 $33.86 $42.89 $37.09 $45.81 13 $39.22 $49.68 91%94%106%108%
Bldg Inspect/Code Enforcement Off 12 $33.86 $42.89 $33.52 $43.07 12 $37.00 $46.87 101%100%110%109%
Sr. Planner 13 $35.89 $45.46 $34.23 $44.86 13 $39.22 $49.68 105%101%115%111%
Assistant to the City Administrator/ 15 $40.33 $51.08 $43.23 $54.04 16 $46.71 $59.18 93%95%108%110%
Building Official 15 $40.33 $51.08 $41.96 $53.44 15 $44.07 $55.83 96%96%105%104%
Superintendent 15 $40.33 $51.08 $44.68 $57.35 16 $46.71 $59.18 90%89%105%103%
Assistant PW Director 17 $45.31 $57.40 $50.16 $63.59 18 $52.48 $66.48 90%90%105%105%
Community Development Director 20 $53.97 $68.36 $55.39 $69.53 21 $62.50 $79.18 97%98%113%114%
Finance Director 20 $53.97 $68.36 $57.25 $72.89 21 $62.50 $79.18 94%94%109%109%
Public Works Director/City Enginee 20 $53.97 $68.36 $61.21 $79.41 22 $66.26 $83.99 88%86%108%106%
City Administrator 22 $60.64 $76.81 $69.76 $87.43 24 $74.45 $94.31 87%88%107%108%
95%95%108%108%
12
Cost of
Option 1
3% COLA $72,315
Implementation into grid $42,142
Step movement $28,389
Total wage increase $124,546
13
Proposed Grid 2: Cut two steps and add two steps
3.0%3.0%3.0%3.0%3.0%3.0%3.0%3.0%
Grade 1 2 3 4 5 6 7 8 9
1 $18.93 $19.49 $20.08 $20.68 $21.30 $21.94 $22.60 $23.28 $23.98
2 $20.06 $20.66 $21.28 $21.92 $22.58 $23.26 $23.95 $24.67 $25.41
3 $21.26 $21.90 $22.56 $23.23 $23.93 $24.65 $25.39 $26.15 $26.93
4 $22.53 $23.21 $23.91 $24.62 $25.36 $26.12 $26.91 $27.71 $28.54
5 $23.89 $24.61 $25.35 $26.11 $26.89 $27.70 $28.53 $29.38 $30.26
6 $25.32 $26.08 $26.87 $27.67 $28.50 $29.36 $30.24 $31.14 $32.08
7 $26.84 $27.65 $28.48 $29.33 $30.21 $31.12 $32.05 $33.01 $34.00
8 $28.45 $29.31 $30.19 $31.09 $32.02 $32.99 $33.97 $34.99 $36.04
9 $30.16 $31.07 $32.00 $32.96 $33.95 $34.97 $36.01 $37.09 $38.21
10 $31.96 $32.92 $33.91 $34.93 $35.98 $37.06 $38.17 $39.31 $40.49
11 $33.89 $34.90 $35.95 $37.03 $38.14 $39.28 $40.46 $41.67 $42.92
12 $35.92 $37.00 $38.11 $39.25 $40.43 $41.64 $42.89 $44.18 $45.51
13 $38.08 $39.22 $40.39 $41.61 $42.85 $44.14 $45.46 $46.83 $48.23
14 $40.36 $41.57 $42.81 $44.10 $45.42 $46.78 $48.19 $49.63 $51.12
15 $42.79 $44.07 $45.39 $46.75 $48.16 $49.60 $51.09 $52.62 $54.20
16 $45.35 $46.71 $48.12 $49.56 $51.05 $52.58 $54.15 $55.78 $57.45
17 $48.07 $49.51 $51.00 $52.53 $54.10 $55.73 $57.40 $59.12 $60.89
18 $50.96 $52.48 $54.06 $55.68 $57.35 $59.07 $60.84 $62.67 $64.55
19 $54.01 $55.63 $57.30 $59.02 $60.79 $62.61 $64.49 $66.43 $68.42
20 $57.26 $58.97 $60.74 $62.57 $64.44 $66.38 $68.37 $70.42 $72.53
21 $60.68 $62.50 $64.38 $66.31 $68.30 $70.35 $72.46 $74.63 $76.87
22 $64.33 $66.26 $68.25 $70.30 $72.41 $74.58 $76.82 $79.12 $81.50
23 $68.18 $70.23 $72.34 $74.51 $76.74 $79.04 $81.42 $83.86 $86.37
24 $72.28 $74.45 $76.68 $78.98 $81.35 $83.79 $86.31 $88.89 $91.56
Steps
14
Impact of Option 2
Job Title
Client
MIN
Client
MAX
Bench
MIN
Bench
MAX
New
Grade New Min New Max
Client Min
% of Bench
Min
Client Max
% of Bench
Max
NEW Min
% of Bench
Min
NEW Max
% of Bench
Max
Office Support Specialist $25.30 $32.05 $27.57 $34.11 8 $28.45 $36.04 92%94%103%106%
Permit Tech/Office Support Specialist $26.82 $33.97 $26.36 $32.44 8 $28.45 $36.04 102%105%108%111%
Accounting Clerk $28.43 $36.01 $28.94 $35.83 9 $30.16 $38.21 98%100%104%107%
Maintenance Worker $28.94 $36.19 $29.03 $36.70 9 $30.16 $38.21 100%99%104%104%
Deputy Clerk $30.13 $38.17 $30.23 $37.24 10 $31.96 $40.49 100%103%106%109%
Recreation Supervisor $30.13 $38.17 $34.65 $42.99 12 $35.92 $45.51 87%89%104%106%
Accounting Analyst $31.94 $40.46 $33.96 $43.24 11 $33.89 $42.92 94%94%100%99%
Senior Communications Coordinator $33.86 $42.89 $37.09 $45.81 13 $38.08 $48.23 91%94%103%105%
Bldg Inspect/Code Enforcement Officer $33.86 $42.89 $33.52 $43.07 12 $35.92 $45.51 101%100%107%106%
Assistant to the City Administrator/City Clerk $40.33 $51.08 $43.23 $54.04 16 $43.35 $57.45 93%95%100%106%
Building Official $40.33 $51.08 $41.96 $53.44 15 $42.79 $54.20 96%96%102%101%
Superintendent $40.33 $51.08 $48.22 $60.94 17 $48.07 $60.89 84%84%100%100%
Community Development Director $53.97 $68.36 $55.39 $69.53 21 $60.68 $76.87 97%98%110%111%
Finance Director $53.97 $68.36 $57.25 $72.89 21 $60.68 $76.87 94%94%106%105%
Public Works Director/City Engineer $53.97 $68.36 $61.21 $79.41 22 $64.33 $81.50 88%86%105%103%
City Administrator $60.64 $76.81 $69.76 $87.43 24 $72.28 $91.56 87%88%104%105%
94%95%104%105%
15
Cost of
Option 2
3% COLA $72,315
Implementation into grid $50,410
Step movement $29,855
Total wage increase $152,580
16
Option 3: 3% additional market
adjustment to grid
Job Title
Client
MIN
Client
MAX
Bench
MIN
Bench
MAX New Min New Max
Client Min
% of Bench
Min
Client Max
% of Bench
Max
NEW Min
% of Bench
Min
NEW Max
% of Bench
Max
Office Support Specialist $26.82 $33.97 $27.57 $34.11 $27.62 $34.99 97%100%100%103%
Permit Tech/Office Support Specialist $26.82 $33.97 $26.36 $32.44 $27.62 $34.99 102%105%105%108%
Accounting Clerk $28.43 $36.01 $28.94 $35.83 $29.28 $37.09 98%100%101%104%
Maintenance Worker $28.94 $36.19 $29.03 $36.70 $29.81 $37.28 100%99%103%102%
Deputy Clerk $30.13 $38.17 $30.23 $37.24 $31.03 $39.32 100%103%103%106%
Recreation Supervisor $33.86 $42.89 $34.65 $42.99 $34.88 $44.18 98%100%101%103%
Accounting Analyst $31.94 $40.46 $33.96 $43.24 $32.90 $41.67 94%94%97%96%
Senior Communications Coordinator $35.89 $45.46 $37.09 $45.81 $36.97 $46.82 97%99%100%102%
Bldg Inspect/Code Enforcement Officer $33.86 $42.89 $33.52 $43.07 $34.88 $44.18 101%100%104%103%
Assistant to the City Administrator/City Clerk $42.75 $54.15 $43.23 $54.04 $44.03 $55.77 99%100%102%103%
Building Official $40.33 $51.08 $41.96 $53.44 $41.54 $52.61 96%96%99%98%
Superintendent $42.75 $54.15 $48.22 $60.94 $44.03 $55.77 89%89%91%92%
Community Development Director $57.20 $72.46 $55.39 $69.53 $58.92 $74.63 103%104%106%107%
Finance Director $57.20 $72.46 $57.25 $72.89 $58.92 $74.63 100%99%103%102%
Public Works Director/City Engineer $60.64 $76.81 $61.21 $79.41 $62.46 $79.11 99%97%102%100%
City Administrator $68.13 $86.31 $69.76 $87.43 $70.17 $88.90 98%99%101%102%
98%99%101%102%
17
Cost
Total Cost
3% COLA
3% additional market adjustment
Classification change
$156,452
Additional steps
$23,363
TOTAL COST $179,815
18
Option 4: 2% additional market
adjustment to grid
Job Title
Client
MIN
Client
MAX
Bench
MIN
Bench
MAX New Min New Max
Client Min
% of Bench
Min
Client Max
% of Bench
Max
NEW Min
% of Bench
Min
NEW Max
% of Bench
Max
Office Support Specialist $26.82 $33.97 $27.57 $34.11 $27.36 $34.65 97%100%99%102%
Permit Tech/Office Support Specialist $26.82 $33.97 $26.36 $32.44 $27.36 $34.65 102%105%104%107%
Accounting Clerk $28.43 $36.01 $28.94 $35.83 $29.00 $36.73 98%100%100%103%
Maintenance Worker $28.94 $36.19 $29.03 $36.70 $29.52 $36.91 100%99%102%101%
Deputy Clerk $30.13 $38.17 $30.23 $37.24 $30.73 $38.93 100%103%102%105%
Recreation Supervisor $33.86 $42.89 $34.65 $42.99 $34.54 $43.75 98%100%100%102%
Accounting Analyst $31.94 $40.46 $33.96 $43.24 $32.58 $41.27 94%94%96%95%
Senior Communications Coordinator $35.89 $45.46 $37.09 $45.81 $36.61 $46.37 97%99%99%101%
Bldg Inspect/Code Enforcement Officer $33.86 $42.89 $33.52 $43.07 $34.54 $43.75 101%100%103%102%
Assistant to the City Administrator/City Clerk $42.75 $54.15 $43.23 $54.04 $43.61 $55.23 99%100%101%102%
Building Official $40.33 $51.08 $41.96 $53.44 $41.14 $52.10 96%96%98%97%
Superintendent $42.75 $54.15 $48.22 $60.94 $43.61 $55.23 89%89%90%91%
Community Development Director $57.20 $72.46 $55.39 $69.53 $58.34 $73.91 103%104%105%106%
Finance Director $57.20 $72.46 $57.25 $72.89 $58.34 $73.91 100%99%102%101%
Public Works Director/City Engineer $60.64 $76.81 $61.21 $79.41 $61.85 $78.35 99%97%101%99%
City Administrator $68.13 $86.31 $69.76 $87.43 $69.49 $88.04 98%99%100%101%
98%99%100%101%
19
Cost
Total Cost
3% COLA
2% additional market adjustment
Classification change
$117,015
Additional steps
$22,904
TOTAL COST $139,919
20
Maintenance
Workers
Price out separately due to union
negotiations
Consider Career Ladder for
Maintenance Workers in future
21
Comparison
Option % to Market
Min
% to Market
Max
Total Cost
1 8% above
average
8% above
average
$124,546
2 4% above
average
5% above
average
$152,580
3 1% above
average
2% above
average
$179,815
4 Average 1% above
average
$139,919
22
Questions
23
Page 1 of 2
AGENDA ITEM – 3B
MEMORANDUM
DATE: August 12, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, Interim City Administrator
SUBJECT: Legislative Priorities
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should provide direction on its legislative priorities for 2025 and beyond.
Background
At a previous meeting, the City Council requested to discuss legislative priorities in August. This
is in addition to a previously agreed-upon schedule where the Council begins to discuss
legislative priorities in January. Attachment A is the most recent CIP summary that lists
upcoming capital projects. In the past, the Council has selected projects from the CIP that it felt
were good candidates for State funding. Recently, the Council has sought money for sewer
forcemain work and the Old Highway 10 Trail project. Due to the lack of a bonding bill this
year, neither were successful. However, we were recently notified that the Old Highway 10 Trail
project was awarded money from the Met Council. The Public Works Director can provide a
verbal update on this if requested.
Should the Council select projects it wants to pursue for future State funding, it should discuss
how it wants to move forward. Below is what was previously agreed upon should the Council
want to mirror a similar process. It should be noted that it is unclear if there will be a bonding
bill next year. It is not a typical bonding year, but the last number of years have been atypical for
State bonding projects.
• January/February 2025: Council discusses legislative priorities and designates the
Mayor and a Councilmember to work with Staff on preparing items for funding requests
and to be the Council point people for the requests. The Council may want to have
preliminary discussions with its legislators in early 2025, too.
• March 2025: Staff works with designated Councilmembers on preparing draft requests.
Page 2 of 2
• April 2025: MMB issues requests for funding.
• April/May 2025: Designated Councilmembers work with Staff on finalizing requests
(Council should work through the designated Councilmember on suggestions, edits, etc.).
• May 2025: Council reviews draft requests, sets priorities if applicable, and passes
resolutions of support.
• June 2025: Requests submitted to MMB.
• July 2025 to December 2025: Designated Councilmembers and Staff make any
necessary adjustments to funding requests, seek additional letters of support if applicable,
and engage with appropriate legislators.
• January 2026 to April 2026: Designated Councilmembers and Staff work on any
adjustments needed for inclusion in the Governor’s recommendation or working with
Legislators on drafting their respective bills. Designated Councilmembers would also
testify on behalf of the City and be the point people for Council-related communication.
• April/May 2026: Legislature votes on funding requests.
Another option the Council may want to consider is hiring an outside lobbyist to assist with
obtaining bond funding.
While this memo is focused on priorities relating to bond funding and larger capital projects, the
Council may discuss and give direction on other legislative priorities it wants to pass that may be
more policy in nature.
The Council also requested that Staff invite its State Representatives to attend a future meeting.
Staff did reach out to the representatives, and both requested to address the Council following the
election. They are currently slated to attend the November 25th meeting.
Budget Impact
N/A
Attachment
Attachment A: Draft CIP Summary
Capital Improvement Plan
City of Arden Hills, Minnesota
PROJECTS BY YEAR
2025 2029thru
Project Name Department Project # Priority Project Cost
2025
25-EDA-001Gateway Signs n/a 270,000Economic Development
25-Bldg-002City Hall Roof 3 170,000Government Buildings
25-Bldg-005City Hall Maintenance 2 50,000Government Buildings
25-Park-001Park Shelter Replacements 4 170,000Parks Department
25-Park-002Playground Structure Replacement 3 300,000Parks Department
25-Park-003Cummings Park Roof Maintenance 3 45,000Parks Department
25-Park-004Hazelnut Park Parking Lot Improvements 4 315,000Parks Department
25-Park-006Hard Court Rehabilitation 3 540,000Parks Department
25-Park-007Parks Master Plan 2 75,000Parks Department
25-Pub-002LJFD Rescue/Command/Utility Vehicle Replacement n/a 26,840Public Safety
25-Pub-003LJFD General Equipment n/a 56,956Public Safety
25-Pub-004LJFD Station Capital n/a 16,616Public Safety
25-Pub-005Lake Johanna Fire Dept Fire Station n/a 375,000Public Safety
24-Sew-002Sewer Lining/Rehabilitation 2 475,000Sanitary Sewer Department
25-Sew-001Lift Station Rehabilitation 2 910,000Sanitary Sewer Department
25-W-001Water Tower Maintenance 2 250,000Water Department
25-W-002Booster Station Improvements 2 80,000Water Department
25-W-003Water Meter Replacement 3 525,000Water Department
25-W-005Trunk Water Main Improvements - Roseville 2 900,000Water Department
5,550,412Total for 2025
2026
25-Bldg-005City Hall Maintenance 2 50,000Government Buildings
25-Park-005Old Hwy 10 Trail - 96 to Valentine Park n/a 3,850,000Parks Department
26-Park-005MN-51 Trail Connection n/a 880,000Parks Department
25-Pub-002LJFD Rescue/Command/Utility Vehicle Replacement n/a 48,800Public Safety
25-Pub-003LJFD General Equipment n/a 190,651Public Safety
25-Pub-004LJFD Station Capital n/a 0Public Safety
25-Pub-005Lake Johanna Fire Dept Fire Station n/a 375,000Public Safety
25-Sew-001Lift Station Rehabilitation 2 130,000Sanitary Sewer Department
26-Str-0012026 PMP 2 2,485,000Street Department
25-W-001Water Tower Maintenance 2 12,000Water Department
25-W-003Water Meter Replacement 3 900,000Water Department
25-W-004Water System Model Update 3 42,750Water Department
26-W-002MN-51 Water & Sewer Forcemain Crossings 3 255,000Water Department
26-W-003Trunk Water Main Improvements 2 20,000Water Department
9,239,201Total for 2026
2027
25-EDA-001Gateway Signs n/a 40,000Economic Development
25-Bldg-005City Hall Maintenance 2 50,000Government Buildings
25-Park-002Playground Structure Replacement 3 400,000Parks Department
25-Park-006Hard Court Rehabilitation 3 110,000Parks Department
Produced Using the Plan-It Capital Planning Software
Attachment A
Project Name Department Project # Priority Project Cost
27-Park-005Perry Park Improvements 4 410,000Parks Department
28-Park-001Lake Johanna Blvd Trail 3 250,000Parks Department
25-Pub-001LJFD Engine/Ladder Replacement n/a 281,820Public Safety
25-Pub-002LJFD Rescue/Command/Utility Vehicle Replacement n/a 29,280Public Safety
25-Pub-003LJFD General Equipment n/a 55,411Public Safety
25-Pub-004LJFD Station Capital n/a 65,392Public Safety
25-Pub-005Lake Johanna Fire Dept Fire Station n/a 375,000Public Safety
24-Sew-002Sewer Lining/Rehabilitation 2 695,000Sanitary Sewer Department
25-Sew-001Lift Station Rehabilitation 2 260,000Sanitary Sewer Department
25-W-001Water Tower Maintenance 2 175,000Water Department
25-W-002Booster Station Improvements 2 120,000Water Department
3,316,903Total for 2027
2028
25-Bldg-005City Hall Maintenance 2 50,000Government Buildings
28-Bldg-001City Hall Air Handler Replacement 3 220,000Government Buildings
28-Park-001Lake Johanna Blvd Trail 3 1,750,000Parks Department
25-Pub-002LJFD Rescue/Command/Utility Vehicle Replacement n/a 111,752Public Safety
25-Pub-003LJFD General Equipment n/a 16,415Public Safety
25-Pub-004LJFD Station Capital n/a 73,200Public Safety
25-Pub-005Lake Johanna Fire Dept Fire Station n/a 375,000Public Safety
28-Str-0012028 PMP 2 4,395,000Street Department
26-W-003Trunk Water Main Improvements 2 20,000Water Department
7,011,367Total for 2028
2029
25-Bldg-005City Hall Maintenance 2 250,000Government Buildings
25-Park-001Park Shelter Replacements 4 85,000Parks Department
25-Park-002Playground Structure Replacement 3 200,000Parks Department
25-Pub-002LJFD Rescue/Command/Utility Vehicle Replacement n/a 102,480Public Safety
25-Pub-003LJFD General Equipment n/a 53,171Public Safety
25-Pub-004LJFD Station Capital n/a 0Public Safety
25-Pub-005Lake Johanna Fire Dept Fire Station n/a 375,000Public Safety
24-Sew-002Sewer Lining/Rehabilitation 2 530,000Sanitary Sewer Department
25-Sew-001Lift Station Rehabilitation 2 330,000Sanitary Sewer Department
1,925,651Total for 2029
GRAND TOTAL 27,043,534
Produced Using the Plan-It Capital Planning Software
Page 1 of 1
AGENDA ITEM – 3C
MEMORANDUM
DATE: August 12, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, Interim City Administrator
SUBJECT: HKGi Ordinance Review Engagement Plan
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council To Discuss
Jason Zimmerman and Rita Trapp from HKGi have provided a memo and draft community
engagement plan that identifies opportunities for engagement as part of the ordinance review
process. The Consultants are looking for Council feedback on the proposed phases for engagement
and potential stakeholders that may be invited to participate in the process. Staff will be leading
the discussion and sharing direction with the Consultants.
Budget Impact
N/A
Attachments
A) Consultant Memo
B) Draft Community Engagement Plan
HKGi
800 Washington Ave N Suite 103, Minneapolis, Minnesota 55401
(612) 338-0800 ~ www.hkgi.com
CITY COUNCIL WORK SESSION
TO: Arden Hills City Council
FROM: Jason Zimmerman and Rita Trapp, Consulting Planners
DATE: August 2, 2024
SUBJECT: Proposed Community Engagement Plan – Zoning Ordinance Update
MEETING DATE: August 12, 2024
OVERVIEW
As work on the Zoning and Subdivision ordinances gets underway, HKGi would like to confirm with the
City Council the desired elements and timing of the project’s community engagement plan.
BACKGROUND
In the proposal that was shared with the City Council in May, HKGi noted that an important element of
the project was the development of a public outreach and engagement strategy to involve internal and
external stakeholders. The proposal highlighted tools such as online surveys and mapping, web and
print information, stakeholder conversations and interviews, and in-person events.
The draft project schedule included four separate periods of engagement:
Phase 1 – introduction of the project to the public; initial engagement
Phase 2 – public engagement to identify issues associated with the code; conversations with
stakeholders
Phase 3 – targeted engagement on specific issues identified by the City
Phase 4 – opportunities to provide feedback on the final draft ordinances
DRAFT ENGAGEMENT PLAN
The draft community engagement plan (attached) provides additional details , including timing and
tools, for engagement. In general, the bulk of engagement around the code will happen in Phase 3 in
the spring of 2025. During this portion of the project, HKGi will reach out to the general public as well
as hold targeted conversations with stakeholders who may have input on specific topics that are being
addressed as part of the code update (EV charging and infrastructure, for example, or new/expanded
housing options). This information will help augment the policy direction being provided by the City
Council. Regular updates about the project will be shared on a page on the City’s website, and an
opportunity to review and comment on the draft code will occur late in the summer of 2025.
Following the Council’s review of the engagement plan, HKGi is prepared to initiate the elements of
Phase 1, which include a brief online survey to be shared with City staff and members of
Boards/Commissions as well as the creation of a web page and an onl ine introduction to the project.
Attachment A
City Council Work Session – Proposed Community Engagement Plan – August 12, 2024
2
REQUESTED ACTION
HKGi is looking for feedback from the City Council on the following q uestions:
• How much engagement is the City Council expecting and/or hoping to receive?
• In which phases of the project do you feel public engagement is most needed?
• Who are the key stakeholders that HKGi should be contacting for feedback on code issues , and
when should they be invited to participate in the process ?
o Economic Development Commission
o Corporate office park property owners
o Lake associations
o Institutional uses (Bethel, Northwestern, Mounds View High School)
o Others?
ATTACHMENT
• Draft Community Engagement Plan
Arden Hills Zoning Ordinance Update – Draft Community Engagement Plan
Phase 1:
• Prepare and post online content to introduce project (August)
• Identify stakeholder groups or individuals for Phase 2/3 engagement (August)
Phase 2:
• Engagement with Boards/Commissions and City staff to get feedback on existing code issues
(August/September)
o Online survey
• Summary of input received (for October joint meeting)
• City newsletter content introducing the project to the public (October issue)
• Updated website content as project progresses (as needed)
Phase 3:
• Engagement to get feedback on specific topic areas (March/April ‘25)
o Targeted interviews/conversations/online surveys with stakeholders (for example, the
EDC, corporate office park property owners, representatives from lake associations,
representatives of colleges or school districts, etc.)
o Possible pop-up event to share project progress and answer questions
• Updated website content as project progresses (as needed)
Phase 4:
• Engagement to solicit public comment/feedback on draft code (August ’25)
o Share draft online via using Konve io software
• City newsletter content summarizing draft code and directing the public to the website
(August/September issue)
$PPDFKPHQP %
Page 1 of 1
AGENDA ITEM – 3D
MEMORANDUM
DATE:
TO:
FROM:
August 12, 2024
Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
SUBJECT: Rice Creek Commons/TCAAP Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
For Council Consideration
Council will have the opportunity to comment on any TCAAP related items they so choose.
Background
N/A
Budget Impact
N/A
Attachment
N/A
Page 1 of 2
AGENDA ITEM – 3E
MEMORANDUM
DATE: August 12, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, Interim City Administrator
SUBJECT: Agenda Planning
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should discuss its next worksession agenda.
Background
Per Council’s adopted policy on agenda setting, please find proposed agendas below for
upcoming meetings.
August 19th Worksession
• Public Works Staffing Discussion (time sensitive – in line with budget talks)
• Budget discussion (time sensitive – September 2024)
August 26th Worksession
• Minnesota Tournament and Wellness Center (MNTWC) (not time sensitive)
• T-Mobile Lease Update (time sensitive)
• Encroachment Update (not time sensitive)
• Code of Conduct (time sensitive)
• RCC/TCAAP Discussion (not time sensitive)
• Agenda Planning (time sensitive)
September 9th Worksession
• TBD
Page 2 of 2
Attached is the list of topics that have yet to be discussed by Council. Council may want to
discuss if any items need to be added to this list for future discussion or assign a future meeting
for some of these items. This would need to be done by a majority consensus of Council.
Below is a running list of things Staff brings forward to worksession annually, in recent years,
we have shifted away from bringing some items forward unless needed, such as, the Pavement
Management Update from Public Works. Note, these timelines may shift year to year. Most
items discussed at worksessions are one-off items that may require multiple meetings but are
usually not reoccurring.
• January
o Legislative priorities
• February
o None
• March
o Initial guidance on next year’s Public Works projects
• April
o None
• May
o None
• June
o Follow up on next year’s Public Works projects
• July
o Capital improvement planning
• August
o Operating budgets
• September
o Operating budget and levy discussion
• October
o State of the City (if planned for early following year)
• November
o City-wide budget and fee schedule
o Follow up on next year’s Public Works projects
• December
o Committee and commission appointments
Budget Impact
N/A
Attachment
Attachment A: Council Priorities
Attachment B: Agenda Setting Policy
Rank Topic for Consideration Likely Responsible Department Notes
1 Committee/Commission Goal Setting Admin TBD
1 Short-term Rental Ordinance CD/Admin TBD
2 Rental Licensing Program CD/Admin TBD
3 Volunteer Recognition (to Personnel first)Admin TBD
3 Infill Development CD TBD
3 Speed Limit Old Snelling PW TBD
3 Trail Prioritization (Lake Jo versus Snelling Ave N)PW/Fin TBD
4 Council Salaries Admin TBD
4 Climate Action Plan Admin TBD
4 Committee/Commission Membership Admin TBD
4 Building Materials Update/Discussion CD TBD
4 EV Fleet Analysis PW TBD
5 Energy audit Admin TBD
5 Porta potties PW TBD
6 EDA Membership Discussion CD/Admin Future EDA meeting
7 Community Survey Admin TBD
7 Keeping of Ducks CD/Admin TBD
Added items:
Proclamation Policy
Garbage Collection (MV Presentation?)
Committee/Commission Liaison Role Policy
Code of Conduct
Door to Door Group Affliation/Information With City
Approved Policy Discussion
Buy Nothing Day/Clean Up Day
Review Chicken Ordinance
MNTWC Discussion
Attachment A
CITY OF ARDEN HILLS
Agenda Setting Policy
The purpose of this policy is to establish a method for agenda setting that allows for Council to
review and have control over its agendas and decide as a Council how it wants items for
consideration to be brought forward.
For regular worksession agendas:
• Prior to concluding each regularly scheduled worksession, the City Council shall review
its next regularly scheduled worksession agenda and direct Staff on any changes.
• Should an individual Councilmember want to raise an item for discussion at the next
meeting or in the future, they would do so during this review period. The item would
need at least one other Councilmember to agree to having the item considered for future
discussion, and then Council, by majority, would direct to have it placed on a future
agenda or not.
• Staff will have flexibility to add or remove items to the worksession as needed to
maintain operational efficacy.
For regular City Council meeting agendas:
• Agendas will be largely Staff driven based on approvals needed for normal operations.
• Items coming from the City Council shall first be discussed at a worksession and can
direct Staff at said worksession to bring items forward for formal approval if needed.
• In rare instances, if a Councilmember brings forward an item that needs approval prior to
going to a worksession, they may request the City Administrator add the item to the
agenda. The City Administrator shall have the discretion to determine if the issue should
be added or not, but Councilmembers will make every effort to having the item first
discussed at a worksession.
Special meetings and emergency meetings:
• Special meetings and emergency meetings may still be called at the discretion of the
Mayor or any two Councilmembers, and the members calling the meeting shall set the
agenda.
Attachment B