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HomeMy WebLinkAbout08-12-24-RMayor: Address: David GrantIt 1245 W Highway 96 Arden Hills MN 55112 -A HILLS Councilmembers: EN Phone: Brenda Holden 651-792-7800 Emily Rousseau Regular City Council Tena Monson Website: Tom Fabel Agenda www.cityofardenhills.org August 12, 2N4 7:00 p.m. City Hall City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.orci/320/Watch- City-Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. TCAAP/Rice Creek Commons Update Dave Perrault 3. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 4. RESPONSE TO PUBLIC INQUIRIES 5. PUBLIC PRESENTATIONS 6. STAFF COMMENTS 6.A. Transportation Update David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF 6.B. Elections Update Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF 7. APPROVAL OF MINUTES 7.A. July 8, 2024 Special City Council Work Session Documents: 07-08-24-SWS.PDF 7.B. July 8, 2024 Regular City Council Documents: 07-08-24-R.PDF 7.C. July 22, 2024 Special City Council Work Session Documents: 07-22-24-SWS.PDF 7.D. July 22, 2024 Regular City Council Documents: 07-22-24-R.PDF 8. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8.A. Motion To Approve Claims And Payroll Joua Yang, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO.PDF 8.13. Motion To Accept Annual Review Of Data Practices Policy Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF 8.C. Motion To Approve Resolution 2024-039 Accepting A Donation From The Arden Hills Foundation Matthew Johnson, Recreation Supervisor Documents: MEMO.PDF ATTACHMENT A.PDF 8.D. Motion To Approve Change Order No. 1 And Payment No. 1 (Final) - M&B Services Inc. - 2024 CIPP Lining Project Lucas Miller, Assistant Public Works Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.E. Motion To Approve Change Order No.1 And Payment No. 3 - S.M. Hentges & Sons, Inc. - 2024 PMP Street And Utility Improvements Project Lucas Miller, Assistant Public Works Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF 8.F. Motion To Approve Quote From Hydro-Klean, LLC - Nursery Hill Sanitary Sewer Repair And Lining Lucas Miller, Assistant Public Works Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.G. Motion To Approve Professional Services Agreement Amendment No. 2 - Bolton & Menk, Inc. - 2024 PMP Street And Utility Improvements Project David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 8.H. Motion To Approve Ramsey County Cooperative And Maintenance Agreement For Pond Dredging - Hamline Avenue At Colleen Avenue Stormwater Pond 2 David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 9. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 10. PUBLIC HEARINGS 11. NEW BUSINESS 11.A. Update To TCAAP Final AUAR And Mitigation Plan Kimley-Horn Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 11.13. Resolution 2024-040 Abatement Of Nuisance At 1960 Glenpaul Avenue Jessica Jagoe, Interim City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF 12. UNFINISHED BUSINESS 13. COUNCIL/STAFF COMMENTS ADJOURN STAFF COMMENTS - 6A '!Tt -fi II�)EN_ HILLS MEMORANDUM DATE: August 12, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 STAFF COMMENTS - 6B '!Tt -fi II�)EN_ HILLS MEMORANDUM DATE: August 12, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Elections Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 M� -ARDEN HILLS Approved: August 12, 2024 [DRAFT----, CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION JULY 8, 2024 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Work Session at 5:00 p.m. Present: Mayor David Grant; Councilmembers Tom Fabel, Brenda Holden and Emily Rousseau Absent: Councilmember Tena Monson (excused) Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang; Community Development Director Jessica Jagoe and Assistant to the City Administrator/City Clerk Julie Hanson 1. PUBLIC INQUIRIES/INFORMATIONAL None. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS Mayor Grant requested Item 3B be addressed prior to Item 3A. B. Great River Greening Update Public Works Director/City Engineer Swearingen stated at the April 24, 2023 Work Session, this topic was first presented to the City Council. Direction was received to partner with Great River Greening (GRG) to apply for state funding to go towards buckthorn and general habitat management projects at selected parks in Arden Hills. Some of the parks discussed were Hazelnut Park, Chatham Open Space, Floral Park and Perry Park. Since then, GRG has been successful at attaining available funds for the City of Arden Hills through the Outdoor Heritage Fund grant program. On April 16, 2024 the PTRC discussed the project proposals from GRG. The PTRC ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 8, 2024 2 voted to approve the projects as proposed and move it to the City Council for discussion and further direction. Public Works Director/City Engineer Swearingen reported on April 22, GRG gave a presentation for the full project proposal and background. Council direction was to bring back estimated costs for long-term maintenance needs and exact minimum City cash match requirements and an example of a Natural Resource Management Plan. The estimated maintenance needs costs and cash match requirements were reviewed with the Council. The example Natural Resource Management Plan was sent to Council for review prior to the meeting. Public Works Director/City Engineer Swearingen explained GRG notes that volunteer labor cannot be counted towards in -kind City match, in previous discussions it was believed that it could be. Examples of in -kind City labor or contracted services are, but are not limited to, staff time or Arden Hills contracted activities that accomplish a management task within the acres of the project that is required for the completion of the project which otherwise would have been paid for by the grant, such as prairie mowing or woody material removal or disposal. Council should keep in mind when this project was first introduced, it was under the assumption that Public Works would be involved very minimally or not at all during the actual remediation process but would need to plan for the long-term maintenance. If it is Council direction to utilize Public Works as in -kind labor match during remediation, staff will need to schedule this work within the annual Public Works Maintenance Plan and will likely cause more items to be backlogged for repair or maintenance. Public Works Director/City Engineer Swearingen indicated long-term maintenance of the 26.03 acres will increase the annual maintenance and operations budget. GRG has provided an estimate for each project site over a span of the first 5 years, the actual amount is not known at this time. If all project sites are approved and completed, the estimated maintenance costs would be $12,830 per year on average or $64,150 total over 5 years. The required activities for long- term maintenance is beyond the Public Works Department's current standard procedures. Public Works staff also believes that in order to adequately manage this program, it should be by a person specialized in natural resources. Arden Hills does not currently have a position specifically for natural resources. Becca Tucker, GRG, stated she met previously with the Council to discuss potential projects. She explained after that meeting she met with City staff to address questions that were brought up. She indicated the dollar match for the projects was discussed, along with the budgets for future park management. She asked if the Council had any further questions. Mayor Grant stated it was his understanding the maintenance agreement would remain in place for 10 years. Todd Rexine reported this was the case, noting the maintenance agreement would run for 10 years after the grant was done. Councilmember Fabel asked if the maintenance agreement was part of the contract with GRG. Mr. Rexine stated the City would have to maintain the property in good faith at the same level, with buckthorn removed for 10 years. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 8, 2024 3 Councilmember Holden requested further comment on how "maintenance" was defined. Mr. Rexine stated "maintenance" was defined as a good faith effort to maintain the buckthorn removal that had been completed going forward for 10 years. Councilmember Rousseau explained she was interested in this for Chatham Park. She understood Councilmember Monson and herself were interested in a park master plan. It was her hope this plan could address both park amenities and natural resources within the City's parks. She believed the pricing for the park cleanup was reasonable. She indicated her only concern was if staff could support the required maintenance efforts. Councilmember Holden stated the only thing the Council has agreed to was the buckthorn removal. Public Works Director/City Engineer Swearingen reported some ground work and species identification would also be required. Councilmember Holden indicated there could be a hundred different invasive species within the park that the City would have to then maintain. Mr. Rexine reported the main focus for the grant funding would be buckthorn, but information on the other threats would be provided to the Council. Councilmember Holden asked if the cost for the seed was included in the grant. Mr. Rexine stated this was included. Councilmember Holden clarified the grant would cover buckthorn removal at Hazelnut and Floral Park as well as the cost for putting seed down. She questioned what happened with in kind work. Mr. Rexine explained City's cannot be held accountable for what volunteers put into a site. Mayor Grant indicated he was concerned about the project management for this work over the next 10 years. Councilmember Fabel inquired if the City can use volunteers during the 10 year maintenance period. Mr. Rexine stated this would not be a problem. Councilmember Fabel asked how the proposed long-term maintenance was beyond current City procedures. Public Works Director/City Engineer Swearingen explained the state the parks were in at this time met current park standards. He reported the City has done buckthorn removal in the past five years. However, remediating and maintaining 26 acres of land would be going above and beyond what staff was doing today. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 8, 2024 4 Councilmember Fabel questioned if the grant funding would take this expense into consideration. Public Works Director/City Engineer Swearingen reviewed Attachment A with the Council noting the five year recommended actions for the remediated acreage were above and beyond the efforts followed by staff today. Councilmember Fabel inquired if this work could be done by summer staff. Public Works Director/City Engineer Swearingen reported this could potentially be done by summer staff, but noted these resources were very limited. However, he noted there would have to be City staff oversight, coordination and management in order to maintain proper control. Councilmember Rousseau asked if the City could move forward with this project in the spring of 2027, or would it have to begin in 2025. Ms. Tucker explained this would depend upon the grant funding the City would receive or pursue. Mr. Rexine commented on the funding that was received for Floral Park and stated the funding for Hazelnut Park was still in the works. Councilmember Holden questioned if the work that has already been done at Hazelnut Park would count towards the hours. Ms. Tucker reported this would count because it was within the same time period. Councilmember Holden asked who would be in charge of this project if the City were to receive funding for this project. Ms. Tucker indicated Todd would be the grant manager, but the work coordination would be done by her and David would remain the staff contact, while coordinating with the PTRC. She explained any decisions would be run by her through the City before work was completed. Councilmember Holden inquired if this was something staff could handle procedurally. Public Works Director/City Engineer Swearingen stated was the case, noting this would be a similar relationship he had with other contractors. Ms. Tucker commented on how the PTRC would be involved in this project. Jill Anderson, PTRC Member, stated she would be happy to provide information to the Council or reports could be made to the City Council by Council Liaison Rousseau. Further discussion ensued regarding the bidding and contract approval process. Councilmember Fabel questioned what the urgency was to enter into a contract with the City. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 8, 2024 5 Ms. Tucker reported the cooperative agreements had to be in place before she could begin work on the projects. Councilmember Fabel inquired if there were other cities that have entered into similar agreements with GRG. Mr. Rexine reported he has agreements with Mendota Heights, St. Louis Park, Dakota County, Andover, Anoka, Ramsey, Mahtomedi, Vadnais Heights, and St. Paul Water Works. Councilmember Holden stated for this budget year, the City would have to come up with $4,000 for Hazelnut Park. She questioned if the City had any maintenance funds within the budget. Public Works Director/City Engineer Swearingen indicated he could work with the finance director on this matter. Councilmember Holden asked when the Floral Park project would have to be paid for. Ms. Tucker reported the City would have five years to begin this project given the fact new grant funding was available. Mayor Grant questioned when GRG needed a decision from the City Council. Mr. Rexine stated he needed an answer on the smaller project yet this summer. Councilmember Holden inquired who would be brought in to remove the buckthorn. Ms. Tucker reported she had a list of six or seven contractors to complete this work. Councilmember Rousseau clarified if the City invested about 14%, along with some staff time, the City would end up with $54,000 for Hazelnut and $215,000 for Floral Park to combat buckthorn. Ms. Tucker stated this was the case. Councilmember Holden asked if any of the funding could be used for education events. Ms. Tucker indicated educational events could be sponsored by the City with this funding. Mayor Grant reported it appears the Council wants to move this item forward. He recommended staff be directed to move this project forward. The Council was in agreement. A. Compensation Study City Administrator Perrault Introduced Tessia Melvin with DDA and noted the intent of the evening's discussion was to go over options regarding the ongoing compensation study. Tessia Melvin, David Drown Associates, provided the Council with a presentation on the City's compensation study. She discussed the goals of the study which was to ensure jobs were competitively aligned with the market. She reported the City was currently at 95% of the market ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 8, 2024 6 and 14 employees were maxed out at this time. She reviewed the current pay grid along with two separate pay philosophies with the Council and discussed how each would impact the City. She commented further on several job classification changes that should be made. Mayor Grant questioned what the average population was to the benchmark communities. He anticipated the average was much higher than the population of Arden Hills. City Administrator Perrault reported some of the communities had a population larger than 10,000 and some were below 10,000. Mayor Grant commented on how the benchmarks were always shifting and moving based on where that City may be in their own compensation study. He asked why so many job classification changes were recommended. Ms. Melvin stated the last job description classification study was completed in 2014. She commented further on how jobs had changed and more was being expected of employees in the past 10 years, especially after COVID. City Administrator Perrault commented on how staff would be considering changes to the Public Works department. Councilmember Rousseau stated she was interested in the cut three/add three steps. She indicated it may be better to revisit the maintenance workers at a later date along with a discussion on the Public Works department. Councilmember Holden indicated she did not have enough information on this. She questioned how much the levy would have to be increased in year 2, year 3, and year after year. She stated she would like more information on the overall impacts. She explained at this time she would support Option 2. Ms. Melvin stated she could cost out the options for 2026, 2027 and the following years. Mayor Grant indicated there was not much of a difference from a financial perspective between Options 1 and 2. He explained at this time, he supported Option 2 and recommended pay increases be done on anniversary dates and not the first of the year. Councilmember Holden stated the 3% COLA may not be reality because inflation may be higher than 3%. Ms. Melvin commented this was the difference between COLA and a market adjustment. Councilmember Rousseau asked what the average cost was to replace an employee. Ms. Melvin estimated this to be $30,000 for training and the overlapping of duties. Councilmember Fabel stated he was in favor of Option 1. Mayor Grant indicated Option 2 puts the City at 5% above the market and Option 1 was 8% above the market. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 8, 2024 7 Mayor Grant requested staff reach out to Councilmember Monson to see which option she prefers and report back to the Council. City Administrator Perrault questioned what other data the Council would like from staff. Mayor Grant indicated he would like further information on maintenance workers along with the cost of doing a larger COLA and a staggered implementation plan. C. Tobacco License Moratorium Discussion Assistant to the City Administrator/City Clerk Hanson stated currently, there are five businesses that hold an active City tobacco license: Brausen Holiday, Cub Discount Liquor, Cub Foods, Holiday Stationstore (on Hwy 96) and Walgreens. In late 2023, the City's sole standalone tobacco store forfeited its license following compliance issues. No standalone stores currently operate in the City. On December 11, 2023, the City Council adopted a one-year moratorium regarding the issuance of new tobacco licenses in the city effective November 23, 2023. This would afford the City Council time to consider if it would like to make any changes to license fees, violation fees, capping the number of licenses issued (related to tobacco product stores or to the total number of licenses issued anywhere in the city, regardless), and zoning. Please note the moratorium ends November 26, 2024. Assistant to the City Administrator/City Clerk Hanson reported State Statute does not regulate the number of licenses a city can issue. State Statute §461.12, Subd. 2 does set forth the minimum fees for violations; however, cities can choose to impose higher fees. Council may decide not to change the current rule in Arden Hills of no cap on the number of licenses issued and make no changes to the current license and/or violation fees, or Council may want to consider changes such as capping the number of standalone tobacco stores, capping the number of all licenses allowed in total at one time in the city, or zoning regulations. Currently, tobacco sales are allowed as a principal, accessory or conditional retail use. Following Council direction, Staff can work on any proposed necessary ordinance drafts for future consideration. Councilmember Rousseau asked if there were criminal penalties for individuals who sell tobacco to minors. Assistant to the City Administrator/City Clerk Hanson reported a staff member from the City of Mounds View stated they move to court citation. She indicated Arden Hills fines businesses $600 for a first violation and $1,200 for a second violation. She explained court violation was recently given to an Arden Hills business after their third violation. Councilmember Holden asked if new cashiers at stores with a tobacco license had to be trained. Katie Engman, Association for Nonsmokers -MN (ANSR) explained this was not written into State law, but new cashiers were encouraged to be trained. She commented on how the driver's licenses now had dates on when individuals turn 18 and 21. Mayor Grant inquired if the Council wanted to change its violation penalties. Councilmember Holden stated she liked Roseville's penalties. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 8, 2024 8 Councilmember Fabel indicated he did not want to advocate for citations, rather he wanted to see fines and licenses impacted. He stated he would be okay with increasing the fines. Councilmember Rousseau explained she could support the violations being changed to be similar to the city of Roseville. Council consensus was to move to Roseville's violation penalties in 2025. Mayor Grant questioned if the City wanted to cap the number of tobacco licenses in the community. Councilmember Rousseau supported capping the number of licenses at six. Councilmember Holden indicated the City could always increase the number of licenses in the future. Assistant to the City Administrator/City Clerk Hanson reported this was correct. Mayor Grant explained he would support capping the number of licenses to five. Councilmember Holden recommended the City greater define where tobacco can be sold. City Administrator Perrault stated if the Council did not want to cap the number of tobacco licenses, the City could make the sale of tobacco an accessory use so as to do away with standalone tobacco shops. Councilmember Rousseau supported this recommendation. Councilmember Fabel believed this was a matter of fairness. Mayor Grant indicated he could support the City limiting the number of licenses as well as limiting tobacco sales as an accessory use. Further discussion ensued regarding cannabis sales. Councilmember Holden asked if tobacco sales would become an accessory use in all zoning districts. City Administrator Perrault commented tobacco sales would become an accessory use the retail business corridor along Lexington and home occupancy would be omitted. Councilmember Holden supported the City setting a cap on the number of licenses to five at this time. Councilmember Rousseau recommended the number of licenses be capped at six. Councilmember Fabel suggested the idea of putting a limit on the different categories for each tobacco license. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 8, 2024 9 Councilmember Rousseau indicated she could support this option as well. The Council recessed the worksession meeting at 6:56 p.m. The Council reconvened the worksession meeting at 8:00 p.m. Councilmember Holden supported the City setting the limit of tobacco licenses to five. Councilmember Rousseau supported setting the limit to six or to set limits per business type. Councilmember Fabel supported setting limits for grocery stores, gas stations, liquor stores and drug stores. Mayor Grant supported limiting the tobacco licenses to five. Community Development Director Jagoe discussed how a land use amendment may be required if the City were to make tobacco sales and accessory use for retail/commercial businesses. She indicated she would have to refer with the City Attorney regarding this matter. Ms. Engman stated she understood other communities have not allowed tobacco only shops. Mayor Grant recommended the City grandfather in its current businesses but that the use not be expanded. He stated he did not want to see tobacco only stores in Arden Hills. The Council discussed not setting a cap on the number of tobacco licenses, but rather to allow tobacco licenses within gas stations, liquor stores, grocery stores and drug stores and to restrict tobacco only shops. Ms. Engman reported the City may want to put a cap in place in order to create an even playing field. She indicated this would be easier to understand for existing and future businesses. Mayor Grant questioned what the fee for tobacco licenses should be. Assistant to the City Administrator/City Clerk Hanson indicated the fee has been $300 the entire time she has been with the City. Council consensus was to recommend the tobacco license fee remain $300 per year, to cap the number of licenses issued at 6 and to not allow standalone tobacco stores in the city. D. Arden Manor Hardcourt Improvements Project Discussion Public Works Director/City Engineer Swearingen stated on July 10, 2023, City Council approved Change Order #1, removing the Arden Manor Park hard court improvements scope of work from the 2023 Arden Manor Park and Floral Park Improvements Project Contract with Peterson Companies. At the December 18, 2023 Work Session, City Council gave City staff direction to pursue the Community Development Block Grant (CDBG) Program to fund the Arden Manor hardcourt construction and construction administration, while utilizing PIR-Parks funds to fund the grant application and `Shovel Ready' design work in order to increase the competitiveness of the grant application and complete construction in 2024. At the January 8, ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 8, 2024 10 2024 regular City Council meeting, Council approved the Professional Services Agreement with Bolton & Menk for design, grant application and construction administration. Public Works Director/City Engineer Swearingen explained since then, staff has been made aware, from representatives of the CDBG program, that the program will not be available for this project in 2024 due to limited staffing resources. Bolton & Menk has suggested that the City consider pursuing the MnDNR Outdoor Recreation Grant program to assist with funding, providing a 50% match on construction costs and to allow the project to still be constructed in 2024. Public Works Director/City Engineer Swearingen reported a competitive application was submitted to the MnDNR Outdoor Recreation Grant program on April 1, 2024. Staff recently found out that the MnDNR Outdoor Recreation Grant program received $16.5 million in grant requests for an available $4.6 million of funding. Unfortunately, this project was not selected for funding this year. With the design and construction documentation work that has already been completed for this project, it is ready for public bidding, if desired. Bidding of the project does not commit to construction of the project and will allow staff to assess potential next steps and economies of scale with the park projects identified in 2025. Councilmember Fabel asked if there would be any cost to submitting a grant for this project. Public Works Director/City Engineer Swearingen stated there would be some administrative fees to apply for the next round of grants. Councilmember Fabel explained he supported the City applying for another round of grants. Councilmember Holden questioned if Peter Lindstrom at the Met Council could be contacted to see if there was funding for this project. Mayor Grant supported this recommendation given the fact the CDBG grants did not come through and the fact that this was an underserved community. Councilmember Rousseau inquired how this project was budgeted originally. Public Works Director/City Engineer Swearingen explained this project was initially budgeted as a CDBG project that was to be fully grant funded. He further discussed the history of this project noting the City was awarded $189,000 in 2021. He commented on how inflation had impacted this project. City Administrator Perrault reported last year the Council determined the court surface could wait one more year in order to allow the Council to pursue additional grant funding. He indicated the Council could try to get additional grant funding in 2025. Councilmember Rousseau recalled the Council completed a pickleball court in the Floral Park neighborhood last year instead of completing Arden Manor hardcourt. She stated this did not feel like a good decision given this was an underserved community. She was hopeful the City could receive funding from the Met Council in order to move this project forward. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 8, 2024 11 Councilmember Holden explained the Council did not select pickleball over Arden Manor. Rather the City pursued grant funding for the hardcourt improvements and this grant did not come through. Mayor Grant indicated the Arden Court project should have scored well for a CDBG grant and unfortunately the County did not have staffing to administer the program. He indicated this project was still a priority for the City Council and he was hopeful the County would have funding and staffing next year. Councilmember Holden stated the City Council was told by the County to come back next year and the City would receive grant funding. Mayor Grant commented it was unfortunate that Arden Manor would have to wait one more year. He believed it was prudent to pursue grant funding. Councilmember Rousseau supported the City also pursuing grant funding from the Met Council. Mayor Grant agreed. Public Works Director/City Engineer Swearingen reported if grant funding were pursued this would push the project to next year. E. Code of Conduct Mayor Grant asked if the Council wanted to have all five members present when discussing this matter as Councilmember Monson was not present at this meeting. Council consensus was that all five members should be present to discuss this item. F. Rice Creek Commons/TCAAP Discussion City Administrator Perrault stated Council will have the opportunity to comment on any TCAAP related items they so choose. Councilmember Holden asked what the problem was with her asking questions from the bench during Council meetings. Mayor Grant did not believe there was a problem. He stated he had questions regarding TCAAP as well. Councilmember Fabel indicated City Administrator Perrault can only report on the discussions that have been held and the information may not be real. Mayor Grant supported the City Administrator Perrault responding to questions with the understanding no items were done and completed because nothing was in writing. G. Agenda Planning City Administrator Perrault reviewed the upcoming agenda items. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 8, 2024 12 Councilmember Holden reported the CIP and Capital Funding discussion would take a quite a bit of time. Mayor Grant agreed this would be a longer discussion and was a critical item. City Administrator Perrault stated perhaps the Council could hold the meeting earlier. Councilmember Holden stated another option would be to hold a separate CIP/Capital Funding worksession on its own night. Councilmember Rousseau supported this recommendation and suggested the meeting be held on August 5 or August 19. City Administrator Perrault reported the JDA would be meeting on August 5, but noted August 19 could be held as a budget overflow worksession. Mayor Grant proposed Council Salaries be discussed by the Personnel Committee prior to this item being addressed at a future worksession. The Council was in agreement with this suggestion. 4. COUNCIL COMMENTS AND STAFF UPDATES None. ADJOURN Mayor Grant adjourned the City Council Work Session at 8:53 p.m. Julie Hanson City Clerk David Grant Mayor o -AR�ENHILLS Approved: August 12, 2024 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JULY 8, 2024 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Tom Fabel, Brenda Holden and Emily Rousseau Absent: Councilmember Tena Monson (excused) Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Community Development Director Jessica Jagoe; Finance Director Joua Yang; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 8C be pulled from the Consent Agenda for discussion as Item 9A. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to approve the meeting agenda as amended. The motion carried (4-0). 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Perrault stated the Joint Development Authority has not met since the last Council meeting, neither have either of the committees. We are still waiting on an update from Alatus and their work with a private development partner, we expect a draft of their proposal sometime this week. The energy committee is also in the midst of planning a meeting to with the energy consultant to hear the status of their project. Lastly, the next JDA meeting is tentatively scheduled for July 23rd. Councilmember Holden requested further information regarding the County's infrastructure RFP. ARDEN HILLS CITY COUNCIL — JULY 8, 2024 2 City Administrator Perrault reported this plan was for the spine road, associated utilities and relocation of the TGRS system. Councilmember Holden questioned if the County would be finishing these plans to 100%. City Administrator Perrault explained this was correct. He indicated this was a two-year proj ect. Councilmember Holden inquired if the City's infrastructure work was at 100%. City Administrator Perrault stated the final design for the City utility piece has to be completed. Councilmember Holden asked if the funding for this project was coming out of the City budget or the JDA budget. City Administrator Perrault stated this project would be County funded as there is no cooperative agreement in -place. Councilmember Holden questioned if the County would be issuing temporary bonds to pay for the site cleanup and grading. City Administrator Perrault explained the County was waiting on the temporary bonds until they hear from Bob Lux at Alatus. He stated there was much more of an openness for the County to carry the costs of the first round of infrastructure. Councilmember Holden asked how much would be issued in temporary bonds. City Administrator Perrault estimated this to be $40 million. Councilmember Holden reported if the County bonds for this project, the City would also have to bond for infrastructure improvements. She inquired what the timeline was for this project and who would cover the City if this project did not move forward. City Administrator Perrault stated this still has yet to be finalized. He reported the utilities under the spine road would be paid for through special assessments, WAC and SAC fees. Councilmember Holden expressed concern with the fact these lots may not be sold for some time and the City would need to cover the bond payments. City Administrator Perrault explained if the City moved forward with special assessments, payments would be made by the landowner, which would be either Alatus or the County. He stated he was uncertain if Alatus would be willing to be responsible for these payments. Councilmember Holden requested further information on the $5 million Alatus was willing to put down for site cleanup. City Administrator Perrault stated there was no agreement in writing, but noted Alatus has proposed to put $5 million in a holding account with the County. He indicated this would be the ARDEN HILLS CITY COUNCIL — JULY 8, 2024 3 first installment for mass grading and soil correction that was required for the land. He explained Bob Lux would then pay the remaining $35 million to the County within three years. Once this has been satisfied, the land would be transferred to Alatus. He reported Alatus was proposing to pay for the mass grading and soil correction and the County would then convey the land to Alatus. Councilmember Holden questioned if Alatus would provide the County with $5 million up front. City Administrator Perrault explained this would be the case. Councilmember Holden indicated this would mean the County would not have to bond for the $40 million. She asked if this expense would cover the spine road. City Administrator Perrault stated this expense would not include the spine road. Mayor Grant asked if the mass grading work would include the removal of the old telephone poles and remediation in the southwest corner. City Administrator Perrault explained the poles would be removed as part of the mass grading process. He assumed that any necessary remediation would take place at that time. Councilmember Holden inquired when the spine road would be installed. City Administrator Perrault stated Alatus would like to install the spine road and underground utilities along with the larger soil correction and grading project. He indicated the County would be responsible for paying for their portion of the spine road. Mayor Grant reported Alatus would be paying $40 million for this land and years ago Alatus had agreed to pay $62 million. City Administrator Perrault clarified he was speaking from 2017 and beyond. He noted the previously discussed $62 million was the value for the land sales and noted the $62 million was to be split between Alatus and the County. He explained Alatus would now be paying the $40 million in mass grading and soil corrections and could then sell the land for whatever price they deem necessary. Mayor Grant appreciated the fact there was no strike price in place for the land. Councilmember Fabel stated everything City Administrator Perrault has stated was somewhat speculative because nothing was in writing. Councilmember Holden indicated the City has been given information, even if it was speculative, she was allowed to ask questions. She noted at the $40 million price, Alatus would be paying a little more than $100,000 per acre for the land. She explained this was all taxpayer money and she didn't want taxpayers to be impacted in the rush to develop this land. Mayor Grant stated Outlot A sold for $12 million and it was 42 acres in size. He reported with the new information from Alatus and the County, it appears the remaining 380 acres was ARDEN HILLS CITY COUNCIL — JULY 8, 2024 4 proposed to sell for $40 million. He understood none of this was in writing, but these were details that were being discussed between the County and Alatus. 3. PUBLIC INQUIRIES/INFORMATIONAL Lynn Diaz, 1143 Ingerson Road, reported she was shopping when she received a frantic call from her son that her neighbor was in the process of building a shed near her yard. She rushed home and spoke to her neighbor. She explained her neighbor and the contractor told her the City said the shed was allowed if the neighbors didn't mind. She indicated the neighbor had not asked her or the other adjoining lot about the shed, and she minded. She explained the contractor stated he would ask for a variance later. She reported she contacted multiple people at the City, as well as the Planning Commission and a Councilmember. She understood that if this shed was not over 120 square feet a permit was not required and she was on her own. She explained she could not afford to pay thousands of dollars for a survey. However, she was able to get a metal detector in order to locate the property line stakes. She stated the City did then come out and inform the offending neighbor that he could not build his shed in that location. She reported she was very grateful for that. She commented she was before the Council to ask that the City find a better process for dealing with matters like this, instead of pitting neighbor against neighbor. She stated she was unsure what the proper answer was, but suggested the City purchase a metal detector that could be loaned out to residents who need to find their markers. She recommended all structures require a mini -building permit to ensure residents are informed of proper setback requirements. She recommended the City take some responsibility for enforcing its ordinances. In addition, she wanted a policy in place regarding lot markers. Carl Kuhl, Mounds View Irondale Youth Hockey Association, introduced himself to the Council and explained he was the new President of the hockey association. He reported this hockey association served youth from nine different communities and had roughly 750 enrolled players. He explained since the mid 1990's these players have utilized the Blaine Super Rink for ice time. He reported the hockey association used 812 hours of ice time last season at the Super Rink, and another 600 hours for its two tournaments. He stated it has been 25 years since the Super Rink was constructed and this facility was in need of renovations and upgrades. He reported the Mounds View Irondale Youth Hockey Association has been asked for $750,000 to assist with paying for these upgrades. He requested the City consider providing financial support as well. Elyse Farnsworth, 1487 Lametti Lane, reported she was a proud hockey mom and resident of Arden Hills. She stated she had two boys that played hockey for the Mounds View Irondale Youth Hockey Association. She urged the City Council to make a contribution to youth hockey. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS A. Transportation Update ARDEN HILLS CITY COUNCIL — JULY 8, 2024 5 Public Works Director Swearingen reported the contractor would begin the reclamation and milling process tomorrow for the 2024 PMP Street and Utility Project. He encouraged residents to use caution when driving through the reconstruction area. Councilmember Holden asked if staff had any information on the Lindey's parking lot. Public Works Director Swearingen stated this project came in under budget and staff would continue to work with the County on the cost -sharing for this project. B. Night to Unite Update Assistant to the City Administrator/City Clerk Hanson stated Night to Unite would be held on Tuesday, August 6. She reported the City had 13 events registered with the City to date. She urged residents to get their events registered with the City by Friday, July 12 in order to ensure a visit from a local deputy. 7. APPROVAL OF MINUTES A. June 10, 2024, Special City Council Work Session B. June 10, 2024, Regular City Council MOTION: Councilmember Holden moved and Councilmember Fabel seconded a motion to approve the June 10, 2024, Special City Council Work Session minutes as amended and the June 10, 2024, Regular City Council meeting minutes as amended. The motion carried 3-0-1 (Councilmember Rousseau abstained). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion To Approve Payment No. 2 — S.M. Hentges & Sons, Inc. — 2024 PMP Street And Utility Improvements Project D. Motion To Approve Hiring Of Deputy Clerk MOTION: Councilmember Holden moved and Councilmember Fabel seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried (4-0). 9. PULLED CONSENT ITEMS A. Motion To Approve Quote From Electric Pump For Lift Station No. 2 Rehabilitation Project Mayor Grant stated it was his understanding this project was coming in over budget. He asked how far over budget this project was. Public Works Director/City Engineer Swearingen explained the project was over budget by approximately $30,000. ARDEN HILLS CITY COUNCIL — JULY 8, 2024 6 Mayor Grant questioned how these costs would be covered. Finance Director Yang reported the overages would be absorbed by the Sanitary Sewer Fund balance. Mayor Grant inquired if any City equipment would be used to replace the electric pumps. Public Works Director/City Engineer Swearingen explained the contractor would be utilizing their own equipment for this work. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to Approve Quote From Electric Pump For Lift Station No. 2 Rehabilitation Proiect. The motion carried (4-0). 10. PUBLIC HEARINGS None. 11. NEW BUSINESS None. 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Rousseau explained last month she attended the League of Minnesota Cities Annual Conference. She commented on the sessions she attended and stated she wanted to learn more about the training sessions City staff attends on an annual basis. Councilmember Rousseau reported in the spring of last year she requested the Council discuss how to recognize volunteers. She indicated this matter was sent to the Personnel Committee. She requested the Council be provided an update on this matter. Mayor Grant explained the Personnel Committee would be meeting next at the end of July. Councilmember Rousseau stated she would like to see a Code of Conduct put in place, along with general procedures for commissioner/committee members. She recommended a Code of Conduct be put in place prior to any other youth members being appointed because she wanted this experience to be positive. Mayor Grant recommended this matter be reviewed by the City Council first prior to going to any of the committees or commissions to ensure the same set of standards were in place. Councilmember Fabel concurred a Code of Conduct should be put in place for the City's commissions and committees. ARDEN HILLS CITY COUNCIL — JULY 8, 2024 7 Councilmember Holden reported she understood the County did not receive any funding for Lake Johanna Boulevard. She requested staff send a formal letter to Ramsey County asking how they would be addressing the speed of traffic along this roadway. Public Works Director/City Engineer Swearingen explained he has met with the County regarding this matter and requested a memo. Councilmember Holden supported the City Council sending a letter to the County requesting an answer since staff was not having any luck. Mayor Grant asked if the Council could support the City sending a letter to the County. Councilmember Fabel stated he did not want this to become a political issue. He suggested a representative from the Sheriff's Office be asked to attend an upcoming worksession. Councilmember Holden reported the Sheriff's Office has been brought in to attend meetings and she understood they were handing out citations. But until bollards or some other measures were taken, the speed of traffic would continue to be a concern along Lake Johanna Boulevard. She indicated this was not a political issue, but rather was a safety matter that the County should be following up on. Councilmember Rousseau stated she would like to know what the timeline was for the County to implement these suggestions. She indicated she was also concerned that the County representative would not be available for the next five months. Mayor Grant reported the County stated if they did not get funding, they had some ideas to minimize speed on Lake Johanna Boulevard. He indicated the County did not receive funding and he wanted to learn more about the County's ideas and when they can be implemented in order to improve safety along this corridor. Public Works Director/City Engineer Swearingen explained following the meeting staff had with the County, he understood the County wanted to be thoughtful in drafting their memo because they would be implementing practices that were not typically done on County roadways. He noted he would be meeting with Ramsey County again on Wednesday and he could ask again on the memo. Councilmember Holden indicated she asked for an update from the County six weeks ago. Mayor Grant requested staff make the County aware this matter came up at a City Council meeting and explain that the Council was concerned about traffic safety along Lake Johanna Boulevard. Councilmember Holden asked if sheds were supposed to be 10 feet from lot lines. Community Development Director Jagoe reported this was the case. Councilmember Holden reported she also attended the League of Minnesota Cities Annual Conference where she spoke with former City Administrator Michelle Wolfe. ARDEN HILLS CITY COUNCIL — JULY 8, 2024 8 Councilmember Holden questioned when the Council would be receiving an update from the PTRC. Councilmember Rousseau reported the PTRC canceled their last meeting, which would have been a park tour and this group has yet to reschedule this meeting. Councilmember Holden supported the Council discussing a Code of Conduct, but noted democracy was not always perfect or pretty. She encouraged the Council to use common decency from the bench. Mayor Grant stated the fire station requested federal government funding in the amount of $6 million. He understood this request was cut to $3 million, but was still moving forward for consideration. Mayor Grant explained the City was in the application process with Xcel Energy for their Partners in Energy program. He discussed how he and Councilmember Monson would like to move this program forward. The Council supported this action. Mayor Grant reported he met with the mayors and administrators from the neighboring eight communities today in Little Canada. Mayor Grant commented on the "No Parking" signs that were posted near Valentine Hills Elementary. He explained garbage bags have been placed over these signs. He requested staff remove the garbage bags. ADJOURN MOTION: Councilmember Holden moved and Councilmember Rousseau seconded a motion to adjourn. The motion carried (4-0). Mayor Grant adjourned the Regular City Council Meeting at 7:54 p.m. Julie Hanson City Clerk David Grant Mayor M� -ARDEN HILLS Approved: August 12, 2024 [DRAFT----, CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION JULY 22, 2024 5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Work Session at 5:00 p.m. Present: Mayor David Grant; Councilmembers Tom Fabel, Brenda Holden, Tena Monson and Emily Rousseau Absent: None Also present: City Administrator Dave Perrault; Finance Director Joua Yang; Public Works Director/City Engineer David Swearingen; Community Development Director Jessica Jagoe; and Assistant to the City Administrator/City Clerk Julie Hanson 1. PUBLIC INQUIRIES/INFORMATIONAL Kent Stennes, Karth Lake Improvement Boardmember, asked for financial assistance from the City for an upcoming Karth Lake educational event. He stated on Monday, August 12 the lake would be hosting a Rediscover Karth Lake Ice Cream Social. He invited the City Council to attend this event and reported there would be a discussion on what can be done to improve Karth Lake at the ice cream social. Lynn Diaz, 1143 Ingerson Road, stated the State of the State housing report was now available. She provided detailed information from the report noting those in Ramsey County, 49% of renters are cost burdened, 86% of low income renters are cost burdened, as are 65% of senior renters. She commented on the most in demand jobs and how these jobs correlate with the cost of housing. She expressed appreciation to the City Council for increasing the number of affordable housing units that would be included in the Rice Creek Commons development. She appreciated how these units would come in at 80% AMI because this would provide homes for retail workers and seniors in the community. She ended her comments by stating she supported the Council receiving a pay increase. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 22, 2024 2 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. AUAR Update Rachel Haase, Kimley Horn, stated the 2024 TCAAP AUAR Update was published in the EQB Monitor May 14, 2024 and comments were accepted through May 29, 2024. She explained she received two comments, one from the Metropolitan Council and the other from the Minnesota DNR. She reviewed the comments in further detail noting these comments have been responded to and incorporated into the AUAR Update. Councilmember Fabel commented on the increased density within the TCAAP development, noting the development could have up to 1,960 residential units. He questioned if the zoning scenarios properly reflected the development that could occur within the development. Ms. Haase reported the intent of the AUAR scenarios are to set a minimum and maximum threshold rather than study a specific proposal. She indicated the zoning scenario reflects the 2030 Comprehensive Plan and the maximum development scenario is greater than what is allowed by the current Comprehensive Plan. Councilmember Fabel stated he believed the development range was confusing within the AUAR. Councilmember Holden questioned if the rusty patch bumblebee was addressed by the DNR. Ms. Haase reported this was a species of concern for the DNR and was addressed in their comment letter. She explained mitigation measures were written into the AUAR Update for the rusty patch bumblebee. Mayor Grant inquired what an avoidance plan would look like for the blanding turtle. Ms. Haase explained this was something new from the DNR and would be worked out with the DNR. Councilmember Holden commented on the amount of daily trips that Costco could generate. She questioned if this was taken into consideration within the AUAR. Jacob Rojer, Kimley Horn, described the traffic categories that were included within the AUAR in order to take into account a Costco. Councilmember Holden asked what the process would be for the AUAR. Mayor Grant reported the AUAR would have to be accepted at a future City Council meeting. City Administrator Perrault stated pending no other questions, this item would be brought back to the City Council on the August 12 Consent Agenda. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 22, 2024 3 Councilmember Rousseau supported this item coming back to the Council on the Consent Agenda. Councilmember Holden recommended this item come back to the Council with a presentation from Kimley Horn or that staff be allowed to address questions. She explained if the AUAR were to come to the Council on the Consent Agenda, she would pull it. Mayor Grant suggested the AUAR then be placed under New Business. City Administrator Perrault noted it was out of scope for Kimley Horn to come to another meeting and it would be an additional charge. Councilmember Monson supported the AUAR being under New Business with representatives from Kimley Horn in attendance to address questions. B. 2025-2029 CIP Discussion Finance Director Yang stated annually, the City prepares a five (5) year Capital Improvement Plan for budgeting and forecasting. The focus of the CIP is on the maintenance and protection of the City's existing assets, redevelopment, and investment in new initiatives. The CIP is part of the budget process, but it is not a budget, it is a plan, and one that changes often. The CIP does not commit the council to the proposed projects, nor implement the assumptions made during the preparation; however, this is the basis for the 2025 Budget as we continue with its preparation. The city has a finite amount of resources, so prioritizing and then being able to finance projects is crucial for ensuring the city's long-term sustainability and being responsible stewards of the city's investments. Staff has been working on completing a comprehensive study of the City's current and future needs for infrastructure projects to better estimate project costs and ensure more accurate forecasting of available fund balances. Staff commented further on the CIP, noting changes from the prior year CIP and requested direction from the Council on how to proceed. Councilmember Holden asked if staff had information on the Lake Johanna Fire Department's 2025 budget. Councilmember Monson reported the Fire Board just had their first look at the 2025 budget on Wednesday of last week for the Lake Johanna Fire Department. She did not anticipate there would be a huge increase from 2024 to 2025. Councilmember Rousseau questioned how much funding was put aside in EDA funding on a yearly basis. Finance Director Yang stated the City put $100,000 towards the EDA each year. The Council supported the EDAC reviewing or considering gateway signs in the City to see how much funding would be needed in 2025. Councilmember Rousseau stated she would be curious to learn what other cities were doing with their EDA funds. Finance Director Yang explained she could investigate this further. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 22, 2024 4 Councilmember Rousseau questioned if the City had been underbudgeting for playground structure replacements. Finance Director Yang indicated she could provide Councilmember Rousseau with historical information on playground expenditures. Councilmember Monson stated it would be wise to account for inflation and increased costs for playground equipment. Public Works Director/City Engineer Swearingen explained the City would be hosting an open house for Freeway Park in August. Councilmember Fabel requested further information regarding the annual payments for the new fire station. Finance Director Yang explained the City would be responsible for paying $375,000 annually for 20 years. Mayor Grant commented on how this payment may be different if the City were to receive additional State or federal funding. Further discussion ensued regarding the potential restructuring of the Public Works Department. Councilmember Rousseau supported further discussing this topic in order to properly plan and set budget aside for Phase 1 of this plan. Mayor Grant indicated the Council would be addressing this matter further on August 19. Councilmember Rousseau asked where a master parks plan would fit into the budget. Finance Director Yang stated this would most likely come from the CIP Fund. Councilmember Rousseau and Councilmember Monson supported placing a master parks plan in the 2025 budget. Councilmember Holden stated she would like to know more about the scope of the master parks plan. She commented the plan could be greatly impacted if TCAAP were to begin to develop. Councilmember Monson commented on the master parks plan that was completed by Mendota Heights, noting they spent around $80,000. She suggested the City set aside $100,000 for this plan. Councilmember Holden supported putting aside $50,000 until more was known about the scope of the project. Mayor Grant indicated he could support $50,000 for this project as well. Councilmember Rousseau recommended $100,000 be set aside for the plan, noting this number could always go down. She then expressed frustration with the fact the proposed restructuring ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 22, 2024 5 plan for the Public Works Department went to the Personnel Committee and not the entire City Council. Mayor Grant reported the Personnel Committee reviewed the matter and recommended the entire Council review this matter on August 19. Public Works Director/City Engineer Swearingen explained he had included consulting services ($90,000) within his budget which could be used to supplement a portion of the costs for the parks plan. City Administrator Perrault indicated he would forward the potential restructuring plan for the Public Works to the entire City Council. After further discussion, the Council supported putting aside $75,000 for the master parks plan for 2025. Mayor Grant requested further information on the hours on the front end loader. He stated he was surprised that this loader had that many hours. Public Works Director/City Engineer Swearingen explained this reading was from the panel on the front end loader. He reported this was a necessary piece of equipment for the Public Works Department. Mayor Grant stated he did not support the purchase of a new front end loader at the cost of $300,000. Councilmember Monson requested further comment on why staff believes this piece of equipment should be replaced. Public Works Director/City Engineer Swearingen indicated this piece of equipment has been scheduled within the budget for replacement. He reviewed the list of parts and repairs that have occurred. He stated he could continue to monitor this piece of equipment and the purchase could be pushed off another year. He explained he could do more research on this piece of equipment and could report back to the Council at their next worksession meeting. Mayor Grant stated he would be interested in learning the number of hours per year this piece of equipment was being used. City Administrator Perrault questioned what the lead time was for this piece of equipment. Public Works Director/City Engineer Swearingen anticipated this would be at least a year. Councilmember Holden commented on how the front end loader, if replaced, would be backing up a truck that was purchased in 2022. She questioned if maintenance on the loader was increasing. Public Works Director/City Engineer Swearingen stated all preventative maintenance on the loader was done inhouse. He explained with large pieces of equipment, the Public Works Department was not suited to do inhouse. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 22, 2024 6 Councilmember Holden requested that the preventative maintenance costs be broken out from the repair costs for public works equipment. Councilmember Rousseau questioned if there was interest in setting funding aside over the next three years for this piece of equipment. Public Works Director/City Engineer Swearingen indicated he would have to circle back with his staff members and could report back to the City Council. Councilmember Fabel commented he operated under the understanding Public Works wanted to be efficient when serving the City. He explained he was going to trust the vehicle replacement schedule as presented from staff. He indicated the Council's only other option would be to complete an audit on the fleet, but this did not make a lot of sense to him. Mayor Grant stated he was surprised by the Toolcat and how few hours it has in the past four years. He questioned why the City was trading in this piece of equipment. Public Works Director/City Engineer Swearingen explained the City trades in the Toolcat's when the warranty runs out, it still has a high trade in value and then the City has a new piece of equipment that was under warranty. He stated he could bring back the recommended replacement cycle to the City Council for further consideration. He indicated this plan was put in place to ensure pieces of equipment were not stacking up on the same year. Councilmember Fabel asked if the City's replacement schedule has been compared to other smaller cities. Public Works Director/City Engineer Swearingen explained he could get more information on how the fleet schedule was created. Councilmember Holden stated she did not want the City spending money just to spend money, but rather she wanted there to be a balance or reason for replacing vehicles or pieces of equipment. Mayor Grant suggested Public Works Director/City Engineer Swearingen provide the Council with further information on the fleet replacement schedule in the next administrative update. Councilmember Holden questioned why the County was not obligated to assist with paying for trails along a County road. City Administrator Perrault explained the City had cost sharing agreements in place for street replacements, but noted these agreements do not address trails. Councilmember Monson asked if the franchise fee amount would remain at $375,000. Mayor Grant recalled the amount would remain at $375,000 because this was the amount needed for the fire station. Councilmember Fabel expressed his profound disagreement with the use of a franchise fee. He stated a franchise fee was a tax, disguised as a fee and this troubled him. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 22, 2024 7 C. Council Salaries City Administrator Perrault stated per City Code, the City Council is to review salaries every six years, which would have technically been in 2023; however, any changes to salaries cannot occur until after the next election (2024's election in this case). Council should review and discuss if it wants to approve any salary changes that would go into effect on January 1, 2025. Attached is a recent comparison of nearby cities and their Council salaries. Note, any changes need to be completed prior to November's election. Councilmember Holden indicated she did not support a salary increase. Mayor Grant explained he would support setting the Council salaries the same as Mounds View, as has been done in the past. Councilmember Monson stated she did not have a strong opinion on this matter. Councilmember Rousseau suggested raising the salary $50 or $100 so a larger increase is not needed in the future. Councilmember Fabel commented he would not want Arden Hills to be any higher than Mounds View. Councilmember Holden stated she could support the salaries being in alignment with Mounds View. Council general consensus was to bring this item forward in the future for approval, matching the City of Mounds View's Council salaries. D. Rice Creek Commons/TCAAP Discussion This item was not discussed. E. Agenda Planning Councilmember Holden asked when the Council would be addressing strategic planning. Mayor Grant asked if the Council would support coming back to the worksession after this evening's Council meeting, if the meeting were to run short. Councilmember Holden explained she would not be available for this. Councilmember Monson suggested strategic planning be addressed at the next Council worksession. She asked if the Council could support paying $116 for the Karth Lake Ice Cream Social. The Council supported funding this expense. 4. COUNCIL COMMENTS AND STAFF UPDATES None. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — JULY 22, 2024 8 ADJOURN Mayor Grant adjourned the City Council Work Session at 6:53 p.m. Julie Hanson City Clerk David Grant Mayor o -AR�ENHILLS Approved: August 12, 2024 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JULY 22, 2024 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Tom Fabel, Brenda Holden, Tena Monson and Emily Rousseau Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Community Development Director Jessica Jagoe; Assistant to the City Administrator/City Clerk Julie Hanson; and City Attorney Greta Bjerkness PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Monson requested Items 8F and 8G be pulled from the Consent Agenda for discussion as Items 9A and 9B. In addition, she requested the addition of Consent Agenda Item 8K — Professional Services Agreement with Dave Perrault. Mayor Grant requested Item 8K be pulled from the Consent Agenda for discussion as Item 9C. Councilmember Monson asked if the Council would support moving Item I IA to Item lOB and Item 11 B to Item I OD. Councilmember Rousseau supported this recommendation. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the meeting agenda as amended. The motion carried (5-0). 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Perrault stated the next Joint Development Authority meeting is scheduled for tomorrow July 23rd, the meeting will cover ongoing project updates over the last few months ARDEN HILLS CITY COUNCIL — JULY 22, 2024 2 and an update from Alatus on their ongoing negotiations with a private equity partner. The energy committee is also slated to meet later this week to discuss updates on the consultants work. The engineering contract for the completion of the Spine Road design has been finalized, it was awarded to both Kimly Horn and Bolton and Menk to work on jointly. Lastly, we have not received any updates on either the development of the Thumb, aka Outlot A, or the Primer Tracer properties. Mayor Grant asked if Bob Lux has come back with information after working with Twin City Land Trust. City Administrator Perrault stated City staff has not seen this document. It was his understanding this document was with Mr. Lux's attorney. He anticipated he would receive this document from Mr. Lux tomorrow. 3. PUBLIC INQUIRIES/INFORMATIONAL Donna Wiemann, 1406 Arden View Drive, asked the City Administrator if the JDA would be meeting tomorrow or if it was the JDA Advisory Committee. City Administrator Perrault stated the JDA would be meeting on Tuesday, July 23 at 5:30 p.m. Lyle Salmela, 1480 Arden Vista Court, commented on the cost of energy. He encouraged the City Council to consider having Rice Creek Commons be entirely electric in order to save costs and greenhouse gases. He discussed how efficient electricity was versus natural gas, and noted the cost per kilowatt hour of electricity has remained close to the same price for the past 60 years. He offered to be a citizen energy advisor to the City for Rice Creek Commons. Gregg Larson, 3377 North Snelling Avenue, spoke to City Administrator Perrault's tenure with the City, noting he previously served as the Finance Director. He reported he had the fortune and misfortune of seeing City Administrators come and go as a Planning Commissioner, City Councilmember and resident of Arden Hills. He witnessed the City lose its first TCAAP development team, chase the illusion of a Vikings Stadium, toy with a new franchise tax levy and squander the opportunity for a collaborative partnership with Ramsey County. He stated the one thing that was done right was the appointment of Dave Perrault as City Administrator in 2018. He believed Mr. Perrault was the best City Administrator the City has had. He anticipated Mr. Perrault would be surprised by this opinion. He appreciated how Mr. Perrault responded to his questions or comments honestly and professionally. He admired Mr. Perrault's approach with the Council and how he advocated and defended City staff. He thanked Mr. Perrault for serving the City well and wished him all the best in his new endeavor. Mark Kelliher, 3712 Chatham Court, stated not everything was as it seems. He discussed how projects had been mishandled by Councilmember Rousseau. He was of the opinion there were numerous examples of mismanagement and he expressed frustration with the fact grass seed was not included in the buckthorn project. He indicated another example of mismanagement was Councilmember Rousseau's hasty approval of the Lindey's roundabout before receiving comment from the PTRC on what plants should be installed into the center of the roundabout. He reported the City would now be spending an additional $6,000 to relandscape this area. He indicated there were many other examples, including how it took Councilmember Rousseau two years to bring forward PTRC's recommendation to install automated locks on the restrooms at Perry Park. He ARDEN HILLS CITY COUNCIL — JULY 22, 2024 3 stated for all of the residents that believe this is bundling incompetence, they are wrong. He explained the reason she has not attended many of her meetings was because her schedule was overwhelming. Clearly, if a Councilmember was not able to attend a meeting, then details will not be available to them and projects will end up going awry. He reported at the June meeting, Councilmember Rousseau pointed out that it was impossible for her to attend some meetings because there were some meetings underway at the same time and that if there is a skinny agenda, this was not worth her time. He stated with all of these scheduling conflicts, he was reminded of some wisdom garnered from a fortune cookie, to do more than two things at once is to do nothing at all. He believed this was an explanation as to why so many of Councilmember Rousseau's endeavors end up on the skids, she has too much going on. He explained for those who believe Councilmember Rousseau is to blame, he was of the opinion the Council should be blamed because Councilmember Rousseau has been assigned to too many duties and tasks. He recalled that the Mayor and Councilmember Holden were stripped of any duties whatsoever. Those duties were then unfairly placed on the shoulders of Councilmember Rousseau, who is overwhelmed. He was of the opinion the solution was simple, he called on Councilmember Fabel to reverse course and make a motion to reassign Councilmember Rousseau's many duties to others so she can get the relief she needs. He anticipated Councilmember Rousseau would benefit, as would the entire City. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS A. Transportation Update Public Works Director Swearingen reported reclamation and milling continues on the 2024 PMP Street and Utility Project. He anticipated paving would begin in the coming weeks. He urged drivers traveling through the project area to use caution. Councilmember Holden questioned how much Lindey's was paying towards the parking lot. Public Works Director Swearingen explained he did not have the numbers in front of him. He explained the City and County would be paying a portion and Lindey's would be paying for the remainder. B. Night to Unite Update and Proclamation Assistant to the City Administrator/City Clerk Hanson stated Night to Unite would be held on Tuesday, August 6. She noted to date there are 21 events registered with the City. She encouraged residents planning to host an event to register their neighborhood party with the City. She reported the City would be collecting school supplies as part of Night to Unite and items could be brought to City Hall or Ramsey County. ARDEN HILLS CITY COUNCIL — JULY 22, 2024 4 C. Elections Update Assistant to the City Administrator/City Clerk Hanson stated voting by absentee ballot began at the end of June for the August primary. She reported the primary would be held on Tuesday, August 13. She explained beginning Friday, July 26 residents could vote early in person at three designated locations, which included the Ramsey County Library in Roseville, the Ramsey County Library in Shoreview or the Ramsey County Elections Office in St. Paul. She noted the City would have two Council seats on the ballot in November. She stated the City Council filing period would be open from July 30 through August 13. She encouraged residents with questions to visit the City's website or contact City Hall. Mayor Grant welcomed new City Attorney Greta Bjerkness to the City of Arden Hills. 7. APPROVAL OF MINUTES A. June 17, 2024, Special Joint Work Session B. June 24, 2024, Special City Council Work Session C. June 24, 2024, Regular City Council MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the June 17, 2024, Special Joint Work Session meeting minutes, the June 24, 2024, Special City Council Work Session as amended; and the June 24, 2024, Regular City Council meeting minutes as presented. The motion carried (5-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion To Approve 2nd Quarter Financials C. Motion To Approve An Outdoor Concert License And Miscellaneous Permit For MN Building And Construction Trades — Ribfest Event At The Red Bulls Facility On September 21, 2024 D. Motion To Approve Acknowledgment Of The Application Of MN Building And Construction Trades For An Exempt Permit To Conduct A Raffle With No Waiting Period — Ribfest Event At The Red Bulls Facility On September 21, 2024 E. Motion To Approve Amendment To Urban Requalification Joint Cooperation Agreement — CDBG F. Motion To Approve Resigna4ion Of City Administf G. Motion To Approve Appoin-tment Of interim City Administfatef H. Motion To Approve Payment No. 1 — 2024 CIPP Lining Project — Hydro-Klean, LLC I. Motion To Approve Cooperative Agreements With Great River Greening — Park Habitat Management (Hazelnut Park/Chatham Park And Floral Park) J. Motion To Approve $141,472.00 Quote From GMH Asphalt For Large Area Patching — 2024 Street Maintenance Program ARDEN HILLS CITY COUNCIL — JULY 22, 2024 5 MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried (5-0). 9. PULLED CONSENT ITEMS A. Motion To Approve Resignation Of City Administrator Councilmember Monson thanked Mr. Perrault for his fantastic work for the City. She stated he was an excellent advocate for the City of Arden Hills. She appreciated his sense of humor and the manner in which he tackles difficult topics. She thanked him for his time with the City. Councilmember Fabel stated Mr. Perrault has provided great service to the City of Arden Hills. He believed the City's great staff was being retained because of Mr. Perrault's great work as a supervisor. He indicated Mr. Perrault has been a tremendous advocate for the City with the TCAAP project. He appreciated how responsive Mr. Perrault was. He extended to Mr. Perrault his best wishes in his next venture. Councilmember Rousseau thanked Mr. Perrault for his dedicated service to the City. Councilmember Holden stated she would greatly miss Mr. Perrault. She thanked Mr. Perrault for the wonderful job he has done on behalf of the City of Arden Hills and wished him all the best in the future. Mayor Grant explained it has been his honor to work with Mr. Perrault for the past six and a half years as he served the community as City Administrator. He commented on how the community has changed in the past six and a half years. He appreciated how the environment at City Hall was one where people enjoyed working and this was due to Mr. Perrault's great leadership and professionalism. He wished Mr. Perrault all the best in his next venture. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to Accept the Resignation Of City Administrator. City Administrator Perrault thanked the Mayor and Council for his time with the City. He stated he has learned a great deal over the past nine and a half years. He explained he was very appreciative that the City Council hired him. He indicated he appreciated the Council's kind words, but he explained none of his accomplishments would be possible without his fellow staff members. He commended his Department heads and the Assistant to the City Administrator/City Clerk for all of their efforts. The motion carried (5-0). B. Motion To Approve Appointment Of Interim City Administrator City Administrator Perrault reported under a different agenda item the Council will be accepting the City Administrator's resignation with a last day of August 9th. The Personnel Committee recently discussed how to best move forward with the City Administrator vacancy and is recommending Jessica Jagoe, the current Community Development Director, to serve in the ARDEN HILLS CITY COUNCIL — JULY 22, 2024 6 interim capacity. This approval would provide for the interim capacity to last until revoked by the City Council or notice by Ms. Jagoe that she no longer wishes to serve in the interim capacity; it is anticipated it will last until at least the end of the year. This approval will also include out of class pay for Ms. Jagoe in the amount of an additional fifteen percent of her normal salary. Pending approval, Ms. Jagoe would begin her interim duties effective at the end of the workday on August 9th following the current City Administrator's departure and would have the duties and authority normally attributed to the City Administrator. Councilmember Monson stated she was very proud to support this recommendation. She understood Ms. Jagoe had big shoes to fill, but she looked forward to seeing Ms. Jagoe in this new position. MOTION: Councilmember Monson moved and Councilmember Fabel seconded a motion to Approve Appointment Of Interim City Administrator. Mayor Grant stated as a member of the Personnel Committee he was pleased to bring this recommendation forward. He believed Ms. Jagoe's accomplishments spoke volumes and he was of the opinion Ms. Jagoe had the right tools to take on this new position. The motion carried (5-0). C. Professional Services Agreement with Dave Perrault Mayor Grant stated this item was a bench handout that was provided to the City Council from Assistant to the City Administrator/City Clerk Hanson. He asked for further comment from staff. Assistant to the City Administrator/City Clerk Hanson requested the Council consider a professional services agreement with Dave Perrault. She explained this agreement would allow for consultation services between Mr. Perrault and the Interim City Administrator and City Council. MOTION: Councilmember Holden moved and Councilmember Fabel seconded a motion to Approve the Professional Services Agreement with Dave Perrault. Mayor Grant thanked Mr. Perrault for being willing to offer consulting services to the City. He explained he was torn between taking Mr. Perrault's time as he would be moving on to a new career. He suggested Item 2 be amended to state the maximum number of hours be 32 hours per month. AMENDMENT: Mayor Grant moved and Councilmember Holden seconded a motion to amend Item 2 stating the maximum number of consulting hours per month shall be no more than 32 hours. Councilmember Monson questioned where 32 hours came from. Mayor Grant stated the initial contract specified $4,000 per month and then it was rewritten to be $125 per hour and if this hourly rate is divided out, it becomes 32 hours per month. Councilmember Monson asked if staff believed 32 hours would be sufficient. ARDEN HILLS CITY COUNCIL — JULY 22, 2024 7 City Administrator Perrault commented he would be advising on Rice Creek Commons and several projects that were still outstanding, such as the recycling RFP. He anticipated he would be consulting about eight hours per week, which led to the 32 hours per month. Councilmember Monson inquired if staff supported the 32 hours per month. Community Development Director Jagoe explained she has not yet discussed the outstanding projects at great length with City Administrator Perrault. She understood there were several outstanding projects that he would like to finish up and she was cautionary about putting a max on this because she did not know what questions may come up. She suggested a cap be set with a buffer of X hours be allowed at the consent of the Interim City Administrator. Councilmember Monson supported the contract remain as is given the fact 32 hours may not be the proper cap. Councilmember Rousseau recommended a cap not be set on the contract. She wanted staff to be able to access an additional support if necessary. Councilmember Holden stated she liked the hours being capped because she wanted to respect Mr. Perrault's time. She indicated Mr. Perrault was transitioning into a new career, he had a family to take care of and noted the Council could amend the contract at any point in the future if staff was seeing a greater need for consulting services. Mayor Grant requested a roll call vote regarding the motion to cap the hours at 32. A roll call vote was taken. The amendment failed 2-3 (Councilmembers Fabel, Monson and Rousseau opposed). Councilmember Fabel stated the Personnel Committee also discussed travel time for the City Administrator. He recommended the language be amended in Item 3 to clarify the City Administrator will not be paid for his time traveling to City Hall. AMENDMENT: Councilmember Fabel moved and Councilmember Monson seconded a motion to amend Item 3 stating the City Administrator will not be paid for time traveling to City Hall. Councilmember Monson stated it appears the Personnel Committee previously discussed this matter. City Administrator Perrault clarified that his time traveling to City Hall is not being paid, but the mileage amount would be paid. Councilmember Holden questioned if City Administrator Perrault would be paid to drive to the Ramsey County Library, for example, for a meeting. She asked for clarification from the City Attorney on how this language should be phrased. City Attorney Bjerkness explained the intent of the language was to make clear he would be able to get mileage reimbursement to any meeting on behalf of the City but he would not be getting his hourly rate for travel time. ARDEN HILLS CITY COUNCIL — JULY 22, 2024 8 Councilmember Monson suggested the amendment on the floor be withdrawn and that the City Attorney's language be used. Mayor Grant stated because this was only a wording change, this could be a friendly amendment to the amendment on the floor. AMENDMENT: Councilmember Fabel moved and Councilmember Monson seconded a motion to amend Item 3 stating any associated mileage will be reimbursed at the 2024 Federal mileage rate and time spent traveling shall not be paid hourly. Councilmember Holden expressed concern with the fact Mr. Perrault would not be paid for traveling from City Hall to a meeting on behalf of the City. She wanted to see Mr. Perrault properly compensated for his time when working on behalf of the City. The amendment carried 4-1 (Councilmember Holden opposed). The amended motion carried (5-0). 10. PUBLIC HEARINGS A. Planning Case 24-009 — Master Planned Unit Development, Final Planned Unit Development, Conditional Use Permit, And Site Plan Review — Lake Johanna Fire Department — 3535 Pine Tree Drive Community Development Director Jagoe stated the applicant has submitted a land use application for Master Planned Unit Development, Final Planned Unit Development, Conditional Use Permit, and Site Plan Review, proposing to develop a 3.7-acre site located at 3535 Pine Tree Drive. The Subject Property is currently owned by the Applicant. The Applicant is proposing to build a two-story fire station Headquarters facility of approximately 41,000 square feet with a training facility and training tower. The Lake Johanna Fire Department provides public fire and medical emergency response services to the Cities of Arden Hills, North Oaks, and Shoreview. The Applicant currently operates out of three stations, the proposed project would replace Station 4 located at 3615 Victoria Street in Shoreview and become the Headquarters for the Department. The Applicant is planning for construction of the new Headquarters facility to begin in 2025. Community Development Director Jagoe explained the Headquarters Fire Station facility will consist of offices for five (5) full time staff members that would maintain typical Monday through Friday 8 to 5 business hours. The fire station will have a crew of three (3) Firefighters on duty 24/7 to respond to fire and emergency medical service (EMS) calls. Community Development Director Jagoe reviewed the Plan Evaluation in further detail with the City Council and reported the Planning Commission reviewed this application at the July 10, 2024 meeting. Three recommended conditions of approval were added by the Planning Commission to include "All items identified in the June 27, 2024 PW/Engineering Division memo shall be addressed. All comments shall be adopted herein by reference;" "The Applicant shall follow city code accordingly for tree mitigation of 300 caliper inches;" and "The Public Use Dedication/Park Dedication fee shall be waived for future development of Lot 2, Block 1 of the 2 ARDEN HILLS CITY COUNCIL — JULY 22, 2024 9 Pine Tree North plat." The Commission voted 6-0 to recommend approval with 20 conditions of Planning Case 24-009. Councilmember Holden asked if the City's Building Official has the proper certification to inspect this building as it was being constructed. City Administrator Perrault stated he does not currently have State delegation. Community Development Director Jagoe explained this would not be a State run facility and therefore the City's Building Official could inspect this building throughout construction. Mayor Grant questioned if this would change if the City were to receive federal funding for this proj ect. City Administrator Perrault indicated he was uncertain if State delegation was required if federal dollars were involved. Councilmember Holden understood it was the fire department's intent to go north. She explained she was concerned with how the bank traffic would be impacted by the fire trucks if the sirens were not turned on. Community Development Director Jagoe stated the fire department's intent was to go north and they were proposing to turn their sirens on at the intersection. Councilmember Fabel commented on the letter the Council received from the retirement community expressing concern regarding the tree loss. He explained he visited the New Perspective Community and a number of residents spoke about looking at the forested area. He understood 443 caliper inches were to be replaced on the site and the fire department was proposing to only replace 48 caliper inches. He indicated the Planning Commission recommended 300 caliper inches be replaced. He requested further comment from staff on what a caliper inch was. Community Development Director Jagoe reported City Code requires a tree inventory to be completed on all project sites showing what trees will be removed while also describing the health and species of the trees. She explained significant trees slated to be removed have to be replaced. She indicated the loss of caliper inches of trees then have to be replaced. She stated City Code requires if more than 10% of the trees on the site were removed some form of mitigation was required, which could be replacement onsite, replacement off site or payment in lieu of. She stated in this case the applicant would be responsible for replacing 443 caliper inches based on the caliper inches being removed and the applicant is proposing to replace 48 caliper inches. She indicated the Planning Commission believed there was additional replacement that could be mitigated in order to more closely align with the intent of the ordinance. The applicant could plant more onsite, offsite or they could do the payment in lieu of option. Councilmember Fabel indicated this would not satisfy the concerns of the residents at the New Perspective Community. ARDEN HILLS CITY COUNCIL — JULY 22, 2024 10 Community Development Director Jagoe stated it would not if the trees were planted offsite or if a payment was made in lieu of. She reported the applicant has indicated they have looked at ways to increase the landscaping and it was as robust as it could be for the site. Councilmember Monson asked what the New Perspective property looked like before it was developed. Community Development Director Jagoe indicated this property was also heavily forested and had a significant amount of tree removal. She explained that the Developer for New Perspective used all three mitigation measure by replacing trees onsite, offsite and a making a payment in lieu of. Councilmember Rousseau inquired if a number of the trees being removed were ash trees. Community Development Director Jagoe stated through the tree inventory the species and health of the trees were evaluated and it was determined by the applicant's arborist that 443 inches of significant trees would be lost. Mayor Grant opened the public hearing at 8:29 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 8:30 p.m. B. Resolution 2024-037 Approving Conditional Use Permit — Master Planned Unit Development, Final Planned Unit Development And Site Plan Review — Lake Johanna Fire Department — 3535 Pine Tree Drive — Planning Case 24- 009 Community Development Director Jagoe stated this item was introduced under agenda Item 1 OA. Councilmember Holden requested further information regarding the variance requests. Community Development Director Jagoe shared a B-2 District Summary Analysis with the Council. Councilmember Holden indicated the site had to house a fire station and all necessary pavement surround the fire station for access and training purposes. She questioned if the driveway had to be flared to the south and understood from staff that this was necessary. She stated the Fire Station was estimated to have 100 trips per day and expressed concern again with the fact the sirens would not be turned on by the fire department until the intersection. She requested further comment from the Fire Chief on this matter. Fire Chief Boehlke explained the 100 estimated trips would be firefighters coming to and from work and was not all emergency calls for service. He estimated the station would have five to ten calls for emergency services. He indicated the fire truck would exit the site and drive to the north because this was a controlled intersection. He stated this was safer for the public and safer for the firefighters. He reported sirens would be turned on as the fire truck approaches the intersection, noting the lights will already be locked up and the truck will be able to take a right or left turn. He ARDEN HILLS CITY COUNCIL — JULY 22, 2024 11 explained the only time the fire truck would be turning to the south on Pine Tree was if there was a fire in those neighborhoods. Councilmember Monson stated the two biggest pieces the Planning Commission discussed were the trees and the park dedication fee waiver. She indicated the discussion was taxpayer money would be used for the fire station. She commented on how the Fire Board supported waiving the park dedication fee to ensure costs would be kept down for taxpayers. She explained the 300 caliper inches was a compromise from the Planning Commission and noted it appears the park dedication fee should have been paid by Bethel University. Community Development Director Jagoe reported park dedication fees were to be paid as part of a future development process. She indicated she was not with the City when this parcel was split off from the Bethel property. She commented further on the formula that was followed park dedication fee noting the rate varies depending on the type of development that is pursued. She believed the park dedication fee was tied to the future of the lots, because the future development was uncertain. Councilmember Monson explained a fire station was a public use. Councilmember Holden commented when the fire department was looking at buying it and Bethel was looking at selling, the City did not want the additional burden of a park dedication fee to be transferred to the sale of this property. She indicated this would have added to the taxpayer burden. She stated if the fire department were to build on this property, the park dedication fee would be waived, but if the property were to be developed commercial, a park dedication fee could still be collected. She was of the opinion there was a lot of misinformation at the Planning Commission meeting. She noted the trails on this site were owned by Bethel and they gave the City the right to use these trails. She commented on how the current fire station in Shoreview was owned by Shoreview and served Arden Hills. She did not understand why the Planning Commission was intent on sticking it to Shoreview and North Oaks for the park dedication fee and trees. She supported giving up the park dedication fee given how Shoreview has donated a fire station building for years that has served Arden Hills' residents. Mayor Grant stated he supported the proposed criteria within the conditional use permit and the design materials. In addition, he supported the setback variances and the 117 foot driveway. He indicated he would like to see more trees on the site, but he anticipated the site had as much landscaping as was possible given the amount of impervious surface on the property. He stated he supported the signage and noted he could support waiving the park dedication fee. He reported he supported the application with conditions. Councilmember Monson commented she did not believe the conversation at the Planning Commission involved sticking it to anyone. Rather the intent was to provide additional benefit to the City. She explained she supported withholding the park dedication fee. She asked if the Mayor supported Condition 19. Mayor Grant indicated he supported allowing the applicant to plant the proposed 48 caliper inches. ARDEN HILLS CITY COUNCIL — JULY 22, 2024 12 Councilmember Monson stated she appreciated Councilmember Holden's comments and stated in the spirit of working with three cities, she recommended the City keep costs as low as possible for all three cities. For this reason, she recommended that Condition 19 be removed. Councilmember Holden agreed with this recommendation. She indicated she watched the Planning Commission meeting and understood a comment was made about making Shoreview pay 60% for the trees. She explained there was a topic of putting in bigger trees, but noted this was difficult because the trees do not always survive. Public Works Director/City Engineer Swearingen explained he was not a tree expert but noted when the City plants trees, they were typically two to three caliper inches. Councilmember Holden reported she was shocked by the discussion the Planning Commission had regarding the trees the City had planted and were not taking care of and that the City voted to no longer pursue maintenance on the trees that were planted. She indicated she must have missed this conversation. She asked what this conversation was in reference to. Public Works Director/City Engineer Swearingen stated this statement was inaccurate. He indicated the City was continuing to water trees. He noted the only change was that there were several dead or diseased trees along Highway 96 that when removed, they would not be replaced. He explained the Council had approved irrigation along the TH 10 retaining wall. Councilmember Holden questioned why the Council liaison had not corrected the Planning Commission. Councilmember Rousseau stated she let the Planning Commission speak and work through the application. She indicated she tries not to advise. Councilmember Holden supported the City Council reviewing the duties and roles of the Council liaison. She commented further on how New Perspective demolished the trees on their lot and she believed the Fire Department owned this lot before they built on it. She explained she did not support forcing Shoreview and North Oaks to pay for additional trees because this was a public safety use. She supported the removal of Condition 19. MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve Planning Case 24-009 and the adoption of Resolution 2024- 037 for the Lake Johanna Fire Department Master Planned Unit Development, Final Planned Unit Development, Conditional Use Permit, and Site Plan Review for a proposed proiect on 3535 Pine Tree Drive based on the findings of fact, the submitted plans including 19 conditions as listed with the renumbering of Condition 20 and striking Condition 19 as listed in staff report in its entirety. Councilmember Holden commented on the staffing levels at the fire station. She asked if the staffing levels would change or increase in the future. Fire Chief Boehlke explained this building was never designed for today, but rather was designed for the future. He indicated additional bedrooms had been incorporated. He stated there would be five full time staff members working Monday through Friday along with three ARDEN HILLS CITY COUNCIL — JULY 22, 2024 13 firefighters on duty 24/7. He indicated as calls increase, there may be five or six firefighters on duty 24/7. He reiterated that this building was designed for the future and was in a great location in the community. Councilmember Holden questioned if the pavement surrounding this property and within the driveway would support the weight and frequent trips of the firetrucks. Public Works Director/City Engineer Swearingen reported he had reviewed the pavement section details and noted the fire station was proposing to have 7" concrete at the apron, which was adequate. He explained the adjacent street was a State Aid street, which meant it had a 10 ton standard and would be upgraded to a 12 ton standard in 2030. The motion carried 4-0-1 (Councilmember Fabel abstained). C. Planning Case 24-014 — Zoning Code Amendment, Master Planned Unit Development, Final Planned Unit Development, Conditional Use Permit, And Site Plan Review — Event Center — 3776 Connelly Avenue Community Development Director Jagoe stated the Applicant has submitted a land use application for a Zoning Code Amendment, Master Planned Unit Development, Final Planned Unit Development, Conditional Use Permit, and Site Plan Review to redevelop the existing approximately 11,000 square foot commercial building on the property at 3776 Connelly Avenue. The Subject Property is currently owned by Standout Properties, LLC and the building is occupied by the Northern Lights Bingo Hall and Bright Side Caf6. The Applicant is proposing to renovate the existing building and resurface the parking lot. The Applicant is proposing a phased development with the event center established in Phase I and restaurant and adult day care uses to be established in Phase II and Phase III, respectively. The Applicant is seeking review and approval for Phases I and II at this time. Community Development Director Jagoe explained the Applicant presented a concept review at the City Council Work session on March 11, 2024. Councilmembers provided feedback on the existing parking lot, landscaping, on -site parking, as well as the process for serving liquor. This commercial corridor is accessible by way of County Road E West. This area is used by a number of small and large businesses for a variety of retail, manufacturing, distribution, warehousing, and office uses. Community Development Director Jagoe reviewed the Plan Evaluation and Zoning Text Amendments in further detail with the Council and reported the Planning Commission reviewed this application at the July 10, 2024 meeting. Four recommended conditions of approval were added by the Planning Commission to include "The Applicant shall provide benches near the primary entrance of the building;" "The Applicant shall be required to install curbing around parking islands with parking lot improvements;" "Screening for ground -mounted mechanical equipment shall meet the requirements of the Zoning Code;" and "The Applicant shall be required to cease hours of operation at 2 AM for commercial land uses approved as part of the PUD." The Commission voted 5-1 to recommend approval with the 21 conditions of Planning Case 24-014. Since the July Planning Commission meeting, the Applicant has made updates to the submitted application, with the addition of a bench at the primary building entrance, a statement that the Applicant intends to comply with curbing around parking islands, and comments about the ARDEN HILLS CITY COUNCIL — JULY 22, 2024 14 proposed ground mounted mechanical equipment screening. The Applicant also provided an updated narrative addressing the intended hours of operation. Councilmember Holden asked how complaints of vehicles leaving the site could be equated with this application. Public Works Director/City Engineer Swearingen indicated he has received complaints about people leaving this parking lot without yielding. He commented they were not recent complaints. Councilmember Monson reviewed the items the Council had to consider for this application. Mayor Grant recommended the zoning be addressed before the Planning Case. Councilmember Holden stated if the zoning were changed and this application were not approved, another event center could be located on this property. Community Development Director Jagoe clarified if the Ordinance language were approved a conditional use permit would still be required for a future event center. She explained if a CUP were approved, it would run with the land and another event center could operate on the property. Mayor Grant opened the public hearing at 9:39 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 9:40 p.m. D. Planning Case 24-014 — Zoning Code Amendment, Master Planned Unit Development, Final Planned Unit Development, Conditional Use Permit, And Site Plan Review — Event Center — 3776 Connelly Avenue • Ordinance 2024-007 Amending Chapter 13 Concerning an Event Center Use in the B-2 General Business District and Summary Ordinance Resolution 2024-038 Approving Conditional Use Permit for 3776 Connelly Avenue Community Development Director Jagoe stated this item was introduced under agenda Item 1013. Councilmember Monson indicated she supported the proposed language for the Ordinance amendment. She recommended the hours of operation not be spelled out but rather that the hours of operation be set by the liquor license. She supported an event center having a liquor license until 2AM. She stated she would also like to allow for outdoor space for the event center given the fact the space would be used for weddings. Councilmember Rousseau stated there was nothing within the request that she did not support. She commented on the discussion that was held by the Planning Commission regarding hours of operation and noted the one vote against the project was because the Commissioner lived near the property and had concerns regarding noise. She commented on how Vino's in Shoreview has a 2AM close on the weekends. She indicated she supported this request moving forward. ARDEN HILLS CITY COUNCIL — JULY 22, 2024 15 Councilmember Holden asked for further information regarding the liquor license. She inquired if a special license would be required to serve from lAM to 2AM. Assistant to the City Administrator/City Clerk Hanson reported this was the case. Councilmember Holden questioned if the restaurant would be open until 2AM. Community Development Director Jagoe stated the restaurant could serve liquor until 2AM if the applicant were to receive a 2AM liquor license. Councilmember Holden expressed concern with the fact liquor could be served until 2AM but then visitors had to be out of the building at 2AM. She commented on how she believed this request should be considered as a restaurant and a bar along with an event center. Community Development Director Jagoe reported in Phase 1, the applicant would have the event center only and guests would be able to utilize State licensed caterers that could serve food and/or liquor. She explained Phase 2 would include a restaurant that has a City liquor license that would open to the public that serves both food and alcohol. She commented on how the restaurant could then provide liquor services into the event center space. Councilmember Holden inquired if the liquor license would allow patrons to carry a drink from the event center into the restaurant space. Assistant to the City Administrator/City Clerk Hanson stated this would be allowed noting sale licenses were based on square footage. Councilmember Holden questioned if event centers were different than restaurants and bars. Community Development Director Jagoe explained the City would be adding a provision to the Ordinance regarding the event center use, which does not exist today that states that it would allow the event center to provide alcohol through a caterer. She indicated the restaurant would have the ability to serve liquor to both uses in Phase 2. Councilmember Holden asked if the restaurant would have to be open in order for alcohol to be served on the premises. Community Development Director Jagoe reported the restaurant would have to be operational in order to sell liquor. Councilmember Holden stated it did not make sense to her for the event center to be able to serve liquor until 2AM if everyone had to be out of the building by 2AM. She proposed the hours of operation be until IAM and then the building be closed at 2AM. Councilmember Fabel questioned how late the building could serve alcohol. Assistant to the City Administrator/City Clerk Hanson explained the applicant could serve alcohol until lAM, unless they obtain a 2AM liquor license. ARDEN HILLS CITY COUNCIL — JULY 22, 2024 16 Councilmember Fabel indicated he has lived in Arden Hills for 40 years and he did not know there was a bingo hall on this property. He was of the opinion this was a great use for the space and stated he would be supporting the proposed use. Councilmember Monson discussed how the restaurant was required in order for the property to have a liquor license. She questioned if the applicant could come forward to respond to several questions. She requested the applicant walk through the flexibility requests that were required because she was using an existing building. Rose Kukwa, the applicant, explained the building was concrete at this time and it would be quite costly to break through the concrete in order to install windows. She noted the restaurant portion of the building would have windows but the event center space would not. She was of the opinion this would provide more privacy for the events taking place onsite. She commented on how benches were not required, but noted this was made a requirement by the Planning Commission. She indicated she would comply with this requirement. She reported her architect would address the building materials, landscaping and lighting items. Shira Fox, architect for the applicant, discussed how almost all of the flexibility that was being requested by the applicant was due to the fact the applicant was working with an existing building. She noted the off-street parking setback, building fagade transparency and building materials. She reported the building was concrete which led the applicant to select a brick veneer for the exterior. She commented that the south side of the building had a parapet with framing and she did not want a heavy material on the parapet. She indicated the engineer was not in attendance to address the lighting plan. She commented on how exterior or outdoor seating would take away parking spaces. She explained the island trees were conflicting with the lighting and noted the free standing signage was existing. Councilmember Monson questioned what percentage of events would have 450 attendees. Ms. Kukwa anticipated there would be some events that would be this big, but this would not be a regular occurrence. Councilmember Monson stated she supported the 2AM liquor license and closing time. She understood different cultures had parties much later than in the United States. She indicated she supported all of the flexibilities that were requested. She did not believe the site needed island trees because they would probably die. Mayor Grant understood there were a number of buildings constructed around the State just like this one, and because of the curvature of the roof and the temperatures in Minnesota, there was an expansion and contraction of the building. He commented on how a water line near the roof could be a problem. He recommended the applicant investigate this further. Ms. Fox stated a structural engineer will be involved in this project. Mayor Grant recommended the Council consider action on the Ordinance amendment at this time. Councilmember Holden asked if the brick veneer would have mortar. ARDEN HILLS CITY COUNCIL JULY 22, 2024 17 Community Development Director Jagoe reported this was correct. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to adopt Ordinance 2024-007 for Planning Case 24-014 for Zoning Code Amendments to Chapter 13, Section 1305 — Rules, Scope, Interpretation, & Definitions, Section 1320 — District Provisions, and Section 1325 — General Regulations to add language for an event center use in the B-2 General Business District by conditional use permit and authorization to publish a Summary Ordinance of 2024-007 for Planning Case 24-014. Councilmember Monson stated she believed this was a great use for this property. Mayor Grant requested a roll call vote regarding the motion regarding an event center. A roll call vote was taken. The motion carried (5-0). Councilmember Monson supported removing Condition 16. Community Development Director Jagoe reported this condition was a reflection of City Code requirements. Councilmember Monson stated she could support Condition 16 remaining in the CUP. She suggested Condition 21 be amended to allow the business to remain open until 3AM as requested by the applicant. She recommended Condition 23 be added stating: Applicant is not required to plant parking lot island trees. MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve Planning Case 24-014 and the adoption of Resolution 2024- 038 for the Elegant Event Center Master Planned Unit Development, Final Planned Unit Development for Phase 1 and 2, Conditional Use Permit, and Site Plan Review for an event center and restaurant at 3776 Connelly Avenue based on the findings of fact, submitted plans as amended by the conditions, amending Condition 21 to 3AM and adding Condition 23 to read: Applicant is not required to plant trees in the parking lot planting islands. Councilmember Rousseau stated she would prefer to vote on the conditions individually because she supported the business closing at 2AM. AMENDMENT: Councilmember Rousseau moved and Mayor Grant seconded a motion to amend Condition 21 to allow the business to remain open until 2AM. Mayor Grant commented he supported the business remaining open until 2AM noting last call would be well in advance of 2AM. Councilmember Monson explained the applicant would be able to serve alcohol until 2AM through the liquor license and she was proposing the business be allowed to remain open until 3AM for cleaning purposes. ARDEN HILLS CITY COUNCIL — JULY 22, 2024 18 Councilmember Holden reported she supported alcohol operations until 2AM with all people clearing the building by 3AM. Councilmember Fabel did not believe a lot of good things happened between 2AM and 3AM. He suggested the business be allowed to remain open until 2:30AM. Councilmember Monson indicated she would like to allow the business to remain open until 3AM, but in the spirit of compromise, she could support 2:30AM. Mayor Grant indicated he could support 2:30AM. Councilmember Rousseau stated she could also support 2:30AM. She withdrew her amendment motion. Mayor Grant withdrew his second. AMENDMENT: Councilmember Rousseau moved and Mavor Grant seconded a motion to amend Condition 21 to allow the business to remain open until 2:30AM. The amendment carried (5-0). Councilmember Holden requested Condition 20 be removed or that it be amended to allow for dogwood shrubs for screening purposes. City Attorney Bjerkness suggested Condition 20 read: Screening for ground mounted equipment shall meet requirements of zoning code and may include dogwood shrubs. AMENDMENT: Councilmember Holden moved and Mayor Grant seconded a motion to amend Condition 20 to read: Screening for ground mounted equipment shall meet requirements of zoning code and may include dogwood shrubs. The amendment carried (5-0). The amended motion carried (5-0). 11. NEW BUSINESS None. 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS ARDEN HILLS CITY COUNCIL — JULY 22, 2024 19 Councilmember Rousseau thanked the Boston Scientific employees that laid woodchips at Crepeau Park. She also thanked the individual that replaced weeds with a pollinator garden at Sampson Park. She noted 230 native plants were added to this park. Councilmember Rousseau reported the PTRC was asking for an update on the negotiations for the Hazelnut Parking lot. Mayor Grant reported he, Councilmember Holden and the Public Works Director were working on this matter. Councilmember Holden explained she would be meeting with the church next month in hopes of negotiating a land sale. Councilmember Rousseau indicated a member of the Planning Commissioners was interested in the City taking action on an ADU ordinance. She reported this Planning Commissioner has found at least six unregulated ADU's in the community. Mayor Grant asked if Director Jagoe was aware of any ADU's that were not permitted in the City. Community Development Director Jagoe stated she was not aware of any ADU's in the community. Mayor Grant encouraged this Planning Commissioner to speak with Director Jagoe in order to have these properties further investigated by staff. Councilmember Holden suggested this topic be brought to a future worksession. Councilmember Monson suggested this matter be written into the zoning code review. Community Development Director Jagoe explained this could be further discussed in November with the zoning code consultant. Councilmember Fabel stated several Commission members expressed appreciation for the picnic that was hosted by the City last week. He thanked staff for their efforts on this event. He commended Public Works for their great efforts to maintain Cummings Park. Councilmember Holden explained she was receiving a number of complaints about garbage cans sitting out in front of homes. She suggested this issue be addressed in an upcoming newsletter. Councilmember Holden encouraged staff to have speakers at the Planning Commission meeting to come to the podium in order for their comments to be recorded properly. She suggested additional training be offered to the Planning Commission on how or why Planning Cases can be denied. She requested that false statements made at the Planning Commission be corrected by staff at their meetings. Councilmember Monson commented the Fire Board was updating their bylaws. She explained the group recently reviewed the 2025 budget. She discussed the recent retirements from the Lake ARDEN HILLS CITY COUNCIL — JULY 22, 2024 20 Johanna Fire Department. She explained the fire department would be in attendance at the Slice of Shoreview celebration. Councilmember Monson indicated she attended the City sponsored picnic for the Commission members and stated this was a great event. She thanked all of the Commission members who volunteer their time to serve the community. Mayor Grant stated ADU's were an accessory dwelling unit. He stated ADU's were currently not allowed in Arden Hills. Mayor Grant explained he listened to the Planning Commission meeting as well and he heard a Commissioner state the City was letting trees die. He explained Public Works Director Swearingen was very clear in stating the City was watering trees and was not letting them die. He indicated this was an egregious comment that he would hope would be addressed. He stated if the Council liaison was not going to address these comments, he hoped staff could provide clarity at the Planning Commission meetings. He reported there were trees that have died of Emerald Ash Borer in the community and there was not much the City could do about this. Mayor Grant reported this would be City Administrator Perrault's last official meeting with the City. He stated it has been a pleasure working with City Administrator Perrault and he wished him well. ADJOURN MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to adiourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 10:35 p.m. Julie Hanson David Grant City Clerk Mayor CONSENT ITEM 8A -ARZENHILLS MEMORANDUM DATE: August 12, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Joua Yang, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: N/A N/A Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Funding Source: N/A Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A 2024 Payroll #16 Paid Claims - 07/13/2024-08/02/2024 (Check Nos. 52751-52800 and ACH Checks) Total Payroll $165,907.69 $165,907.69 $648,205.51 Total Accounts Payable $648,205.51 Total Claims $814,113.20 CITY OF ARDEN HILLS PAYROLL # 16 CHECKS DATED: 08/02/24 Biweekly: 07/13/24 - 07/26/24 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT 1 9,568.98 EFT k Oasdi 7,089.00 7,089.00 EFT k Medicare 1,657.87 1,657.87 EFT 4,325.82 EFT 'AL TAXES 1 22.641.671 8.746.87 h Premium 2,433.001 28,713.43 A/P Check" A/P Check" A/P Check" A/P Check* al Premium 224.80 895.22 Health Care Reimb. 133.33 Dependent Care Reimb. 208.33 AL FLEXIBLE SPENDING 1 2.999.461 29.608.65 HSA Health Savin 1,192.031 1,500.00 TOTAL HEALTH SAVINGS 1 1,192.031 1,500.00 ral Pension Fund -Union State Retirement Systerr 'AL RETIREMENT ife/Addl/Dep Life ife/Addl non -tax TD/STD Insurance ERA Life Insurance JOE 49 Dues (Union) OTAL VOLUNTARY EFT 5,605.88 6,468.33 EFT EFT A/P Check* EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check" 1,478.77 460.86 1,536.00 1,700.00 0,320.651 6,929.19 22.76 44.29 107.50 13.30 1,470.36 40.00 140.00 1.730.711 107.50 Total Employee Deductions 38,884.52 Net Payroll 0.00 Direct Deposit 80,130.96 Gross Payroll Tie -Out 119,015.48 Plus City Paid Benefit 46,892.21 TOTAL PAYROLL COST 165,907.69 FICA TIE -OUT Gross Payroll 119,015.48 Less Total FSA 2,999.46 Less Total H.SA 1,192.03 Less Voluntary Ins 36.06 Less Non Taxable Tech Reimb 450.00 Net P/R Subject to FICA 114,337.93 FICA Oasdi @ 6.20% 7,089.00 FICA Medicare @ 1.45% 1,657.87 EFT Method Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 8/7/2024 6:25 PM ---ARQEN HIILLS Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0189 GOPHER STATE ONE CALL 07/19/2024 4060189 June Locates Locates 71.55 4060189 June Locates Locates 71.55 4060189 June Locates Locates 71.55 Total for this ACH Check for Vendor 0189: 214.65 ACH 0230 MTI DISTRIBUTING INC 07/19/2024 1436969-00 Shaft Spindle and Rotary Blade 661.68 1437927-00 Blade Bolt 21.63 1438000-00 Sensor Pressure for #85457 784.58 Total for this ACH Check for Vendor 0230: 1,467.89 ACH 0243 METROPOLITAN COUNCIL -WASTE W7 07/19/2024 0001175361 August Waste Water 75,140.22 Total for this ACH Check for Vendor 0243: 75,140.22 ACH 0292 OXYGEN SERVICE COMPANY INC 07/19/2024 0003589838 May Rental 35.45 Total for this ACH Check for Vendor 0292: 35.45 ACH 0382 MISSIONSQUARE #106944 07/19/2024 PR 24-15 PR Batch 00200.07.2024 ICMA Employer Perce PR Batch 00200.07.2024 ICU 460.86 PR 24-15 PR Batch 00200.07.2024 ICMA Employee Perce PR Batch 00200.07.2024 ICU 399.41 Total for this ACH Check for Vendor 0382: 860.27 ACH 0387 MISSIONSQUARE #302482 07/19/2024 PR 24-15 PR Batch 00200.07.2024 ICMA Employee Dedu PR Batch 00200.07.2024 ICU 850.00 PR 24-15 PR Batch 00200.07.2024 ICMA Employee Perce PR Batch 00200.07.2024 ICU 225.09 Total for this ACH Check for Vendor 0387: 1,075.09 ACH 0453 CONTINENTAL RESEARCH CORP 07/19/2024 0055541 Deodorizer 256.00 Total for this ACH Check for Vendor 0453: 256.00 ACH 0930 MIRACLE RECREATION EQUIPMENT 07/19/2024 876900 Freeway Park 1,187.38 Total for this ACH Check for Vendor 0930: 1,187.38 ACH 10487 LUCAS MILLER 07/19/2024 071124 Reimbursement -Work Boots 119.99 Total for this ACH Check for Vendor 10487: 119.99 ACH 1125 BOLTON & MENK INC 07/19/2024 AP Checks by Date - Detail by Check Date (8/7/2024 6:25 PM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 0340075 2025 Park Improvement 5/11-6/7 6,910.42 Total for this ACH Check for Vendor 1125: 6,910.42 ACH 4447 BRAUN INTERTEC CORPORATION 07/19/2024 B391689 2024 Materials Testing 7/5/24 3,362.00 Total for this ACH Check for Vendor 4447: 3,362.00 ACH 5665 METERING & TECHNOLOGY SOLUTI( 07/19/2024 INV5753 M70 Meters 975.64 Total for this ACH Check for Vendor 5665: 975.64 ACH 6129 FAST SIGNS INC 07/19/2024 204-63202 Re -letter COG 70.00 Total for this ACH Check for Vendor 6129: 70.00 ACH 6555 TKDA INC 07/19/2024 002024003289 South Tower Improve 5/26-6/29 1,915.14 002024003431 2024 CIPP Lining 5/26-6/29 9,363.15 Total for this ACH Check for Vendor 6555: 11,278.29 ACH 7804 MARTIN MARIETTA MATERIALS INC 07/19/2024 42873547 Asphalt Purchases-2024 Paving Project 6,045.98 42888794 Asphalt Purchases-2024 Paving Project 3,588.04 43049288 Asphalt Purchase 541.48 Total for this ACH Check for Vendor 7804: 10,175.50 ACH ADVS ADVANTAGE SIGNS & GRAPHICS INC 07/19/2024 V0424-1 Tobacco/THC/Canabis Signs 561.40 V0724-9 Traffic Signs 1,013.90 Total for this ACH Check for Vendor ADVS: 1,575.30 ACH JOHC JOHNSON CONTROLS INC 07/19/2024 1-133532101411 Bosch Panel Replacement 516.10 Total for this ACH Check for Vendor JOHC: 516.10 52751 2597 AARP 07/19/2024 062524 AARP Driver Safety 06/25/2024 80.00 Total for Check Number 52751: 80.00 52752 10577 BEACON ATHLETICS 07/19/2024 0594286-IN covers 39.00 Total for Check Number 52752: 39.00 52753 0131 BEISSWENGERS DO IT BEST 07/19/2024 882338 Supplies 42.96 Total for Check Number 52753: 42.96 52754 MISC1 JENNABONINE 07/19/2024 073024 Refund -Park Rental Deposit 200.00 Total for Check Number 52754: 200.00 AP Checks by Date - Detail by Check Date (8/7/2024 6:25 PM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 52755 0755 BOYER TRUCKS INC 07/19/2024 F247220 2024 Ford F-450 61,548.86 Total for Check Number 52755: 61,548.86 52756 10578 COMMERCIAL UTILITIES INC 07/19/2024 9959 Met Council I/I Programl120 Benton Way 3,893.00 Total for Check Number 52756: 3,893.00 52757 0176 FRATTALLONES HARDWARE INC 07/19/2024 E27319/A supplies 138.94 Total for Check Number 52757: 138.94 52758 1040 HOISINGTON KOEGLER GROUP INC 07/19/2024 024-028-1 Zoning Code Update -June 6,040.93 Total for Check Number 52758: 6,040.93 52759 INCI IN CONTROL INC 07/19/2024 S-INV0I664 Engineering Services 364.00 Total for Check Number 52759: 364.00 52760 0390 INT'L UNION OPERATING ENGINEERS 07/19/2024 1200.0724 July Dues 280.00 Total for Check Number 52760: 280.00 52761 1058 MIDC ENTERPRISES INC 07/19/2024 10051554 Valve Box Covers 94.66 Total for Check Number 52761: 94.66 52762 10236 MINNESOTA PETROLEUM SERVICE 07/19/2024 0000144902 Lift Inspection 219.50 Total for Check Number 52762: 219.50 52763 5123 RICE CREEK WATERSHED DISTRICT 07/19/2024 2024-09 Water Management District Charge 75.71 Total for Check Number 52763: 75.71 52764 10495 TENET 07/19/2024 797797 Seed Mix 170.00 Total for Check Number 52764: 170.00 Total for 7/19/2024: 188,407.75 ACH 0192 GRAINGER INC 07/26/2024 9185872752 Supplies 188.34 Total for this ACH Check for Vendor 0192: 188.34 ACH 0327 STAPLES INC 07/26/2024 6006195674 Supplies 56.38 6006195674 Supplies 111.41 6006195675 Membership Fee 299.00 AP Checks by Date - Detail by Check Date (8/7/2024 6:25 PM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 6006362077 Supplies 136.97 6006486661 Supplies 6.49 6006486663 Supplies 59.59 6006486663 Supplies 24.87 6006486664 Supplies 8.39 Total for this ACH Check for Vendor 0327: 703.10 ACH 0750 VERIZON WIRELESS 07/26/2024 9968751245 Service 6/11-7/10 882.13 Total for this ACH Check for Vendor 0750: 882.13 ACH 0922 NINENORTH 07/26/2024 2024-092 Audio Visual -June 1,132.91 Total for this ACH Check for Vendor 0922: 1,132.91 ACH 10268 DAVID SWEARINGEN 07/26/2024 072424 Safety Footwear 134.95 Total for this ACH Check for Vendor 10268: 134.95 ACH 10363 MINUTE MAKER SECRETARIAL 07/26/2024 M1907 7/8 CC Meeting Minutes 488.25 Total for this ACH Check for Vendor 10363: 488.25 ACH 1363 WATER CONSERVATION SERVICES IN( 07/26/2024 14174 Leak Locate 1998 Glenpaul Ave 349.65 Total for this ACH Check for Vendor 1363: 349.65 ACH 5180 THE TESSMAN COMPANY LLC 07/26/2024 S399442-IN Lawn Fertilizer 3,716.80 S399958-IN Grass Seed Mix 1,576.20 Total for this ACH Check for Vendor 5180: 5,293.00 ACH 5587 CES IMAGING INC 07/26/2024 INVI64208 July Rental 60.00 Total for this ACH Check for Vendor 5587: 60.00 ACH 6060 BATTERIES PLUS 07/26/2024 P74368077 Battery -Booster Station 79.99 Total for this ACH Check for Vendor 6060: 79.99 ACH 7025 ON SITE COMPANIES -OSSTC INC 07/26/2024 0001749894 Damaged Restroom 250.00 0001749897 Damaged Restroom 750.00 Total for this ACH Check for Vendor 7025: 1,000.00 ACH 7804 MARTIN MARIETTA MATERIALS INC 07/26/2024 43094434 Asphalt Purchase 7/16/2024 403.03 Total for this ACH Check for Vendor 7804: 403.03 ACH 8081 KIMLEY HORN AND ASSOCIATES INC 07/26/2024 28581876 AUAR Update -June 4,300.00 AP Checks by Date - Detail by Check Date (8/7/2024 6:25 PM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 8081: 4,300.00 ACH 8870 CHET'S SHOES INC 07/26/2024 LLC190230 Safety Boots -Seasonal EE 123.25 Total for this ACH Check for Vendor 8870: 123.25 ACH ALPI ALLEGRA PRINT & IMAGING INC 07/26/2024 072224 Service Line Survey Postcard 956.55 072324 Fall Guide Postage 1,047.65 172441 Business Cards-JE 148.26 Total for this ACH Check for Vendor ALPI: 2,152.46 ACH MNLI MINNESOTA NATIVE LANDSCAPES IN 07/26/2024 46813 Weed Control 7/9 300.00 Total for this ACH Check for Vendor MNLI: 300.00 52765 10507 ANIMAL HUMANE SOCIETY 07/26/2024 40410 Animal Control Q2 2024 225.00 Total for Check Number 52765: 225.00 52766 0131 BEISSWENGERS DO IT BEST 07/26/2024 891005 Cleaning Supplies 40.07 Total for Check Number 52766: 40.07 52767 1033 COMCAST 07/26/2024 44271.0824 Service 7/21-8/20 6.51 Total for Check Number 52767: 6.51 52768 10244 COMCAST BUSINESS INC 07/26/2024 209022539 Service 6/1-6/30 505.41 Total for Check Number 52768: 505.41 52769 DMLP DELL MARKETING LP 07/26/2024 10760281769 Computer 1,237.17 10761307148 Computer 419.00 10761307148 Computer 419.00 10761307148 Computer 418.99 Total for Check Number 52769: 2,494.16 52770 10542 EMC CLEANING OF MINNESOTA LLC 07/26/2024 122 Carpet and Floor Cleaning 4,907.75 Total for Check Number 52770: 4,907.75 52771 1193 FURTHER INC 07/26/2024 16978765 Participation Fees -July 56.60 Total for Check Number 52771: 56.60 52772 10556 INNOVATIVE OFFICE SOLUTIONS LLC 07/26/2024 IN4585318 Supplies 121.74 Total for Check Number 52772: 121.74 AP Checks by Date - Detail by Check Date (8/7/2024 6:25 PM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 52773 0600 NCPERS GROUP LIFE INS 07/26/2024 315800082024 August Insurance 80.00 Total for Check Number 52773: 80.00 52774 0155 OFFICE OF MN IT SERVICES 07/26/2024 W24060618 June Phones 750.62 Total for Check Number 52774: 750.62 52775 0811 RAMSEY COUNTY 07/26/2024 071124 TIF 4-Presbyterian Homes 224,163.00 PRMG-005475 PW Rental Space -August 2,921.78 PRMG-005475 PW Rental Space -August 2,921.78 PRMG-005475 PW Rental Space -August 1,298.56 PRMG-005475 PW Rental Space -August 5,843.55 PRRRV-002761 Election Services Q3 2024 6,850.00 SHRFL-002244 Law Enforcement Services -July 131,853.14 Total for Check Number 52775: 375,851.81 52776 6748 RELIANCE STANDARD 07/26/2024 GL154938.0824 August Insurance 1,632.15 Total for Check Number 52776: 1,632.15 52777 UB*00724 JAMES RICE 07/26/2024 Re -Issue Refund Check 000165-000, 4117 Gale 142.86 Total for Check Number 52777: 142.86 52778 10412 SEALMASTER OF MINNESOTA 07/26/2024 201449 Asphalt Binder 2,015.64 Total for Check Number 52778: 2,015.64 Total for 7/26/2024: 406,421.38 ACH ACH001 US BANK 07/31/2024 BAARS72024 HOLIDAY STATIONS 0368-Hydrant Project 11.93 BAARS72024 FLEET FARM 2700-Clothing 73.16 CHRIM72024 MN POLLUTION CONTROL -Operator License 45.00 CHRIM72024 NTE 5404-Pressure Washer 280.94 CHRIM72024 MN POLLUTION CONTROL -Operator License 0.97 CHRIM72024 MENARDS BLAINE MN -Hand Tools 255.06 FRIDJ72024 EXTRACTIGATOR PRODUCTS -Weed Puller 358.51 FRIDJ72024 THE CARY COMPANY -Trash Can Lids 948.26 FRIDJ72024 GRAINGER-Trash Bags 212.43 GEBAM72024 CRITICAL TOOL -Clothing 67.25 GEBAM72024 CRITICAL TOOL -Clothing 36.55 IIANSJ72024 JIMMY JOHNS - 1532 - CC Worksession 177.80 IIANSJ72024 DAVANNIS #10 ARDEN HILL -CC Worksessioi 143.00 IIANSJ72024 SMK*SURVEYMONKEY.COM-Subscription 468.00 HOLDB72024 MCDONALD'S F32805-LMC Training 11.15 HOLDB72024 92895 - CIVIC CENTER RAMP-LMC Training 8.00 HOLDB72024 NOODLES & CO 306-LMC Training 11.84 JOHNM72024 DOMINOS -Playground Staff Training 68.93 JOHNM72024 FUN JUMPS ENTERTAINMENT -Games 386.65 JORNM72024 TARGET 00018317-Supplies 20.00 JOHNM72024 OFFICE DEPOT #375-Supplies 102.97 AP Checks by Date - Detail by Check Date (8/7/2024 6:25 PM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference JOHNM72024 HOLIDAY STATIONS 0368-Supplies 10.66 JOHNM72024 TARGET 00006197-Supplies 29.95 JOHNM72024 BEISSWENGERS HARDWARE -Supplies 23.47 JOHNM72024 TARGET 00006197-Supplies 11.98 MIKAT72024 MENARDS 3385-Lumber & Concrete Mix 114.73 MIKAT72024 MENARDS BLAINE MN -Donated Park Bench( 284.89 MIKAT72024 APPLE.COM/BILL-Icloud 0.99 MOONJ72024 AMAZON.COM*RYOER9NFO-Clothing 110.45 PERRD72024 WPY*JIMMIES OLD SOUTHERN -Committee, 2,099.16 YANGJ72024 GFOA-PAFRAward 250.00 Total for this ACH Check for Vendor ACH001: 6,624.68 ACH ACH002 AFLAC 07/31/2024 673525 Insurance Premiums -July 2024 45.52 Total for this ACH Check for Vendor ACH002: 45.52 ACH ACH004 FURTHER 07/31/2024 41002119 Health Care FSA-May 148.80 41058715 Health Care FSA-July 85.00 Total for this ACH Check for Vendor ACH004: 233.80 ACH ACH005 MINNESOTA REVENUE -SALES & USE 07/31/2024 71724 June Sales/Use Tax 143.25 71724 June Sales/Use Tax -0.25 Total for this ACH Check for Vendor ACH005: 143.00 ACH ACH006 MINNESOTA DEPT OF LABOR-BLDG P 07/31/2024 71724 Q2 Building Surcharge 3,353.25 71724 Q2 Building Surcharge -134.13 Total for this ACH Check for Vendor ACH006: 3,219.12 Total for 7/31/2024: 10,266.12 ACH 0382 MISSIONSQUARE #106944 08/02/2024 PR 24-16 PR Batch 00100.08.2024 ICMA Employee Perce PR Batch 00100.08.2024 ICM 399.41 PR 24-16 PR Batch 00100.08.2024 ICMA Employer Perce PR Batch 00100.08.2024 ICN 460.86 Total for this ACH Check for Vendor 0382: 860.27 ACH 0387 MISSIONSQUARE #302482 08/02/2024 PR 24-16 PR Batch 00100.08.2024 ICMA Employee Dedu PR Batch 00100.08.2024 ICM 850.00 PR 24-16 PR Batch 00100.08.2024 ICMA Employee Perce PR Batch 00100.08.2024 ICM 229.36 Total for this ACH Check for Vendor 0387: 1,079.36 ACH 0706 CERTIFIED LABORATORIES 08/02/2024 8784097 Safety Supplies 643.18 Total for this ACH Check for Vendor 0706: 643.18 ACH 10557 MATTHEW BRISSON 08/02/2024 072924 Reimbursement: Work Clothes and Gloves 89.86 Total for this ACH Check for Vendor 10557: 89.86 ACH 6129 FAST SIGNS INC 08/02/2024 AP Checks by Date - Detail by Check Date (8/7/2024 6:25 PM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 204-63286 Name and Office Plates 66.12 Total for this ACH Check for Vendor 6129: 66.12 ACH 8614 MINNEAPOLIS SAW COMPANY INC 08/02/2024 183345 Loppers 154.99 Total for this ACH Check for Vendor 8614: 154.99 ACH ALPI ALLEGRA PRINT & IMAGING INC 08/02/2024 172364 July Newsletter Postage 47.65 172364 July Newsletter and PFAR 3,330.49 Total for this ACH Check for Vendor ALPI: 3,378.14 52779 UB*00735 CATHYARNDT 08/02/2024 Refund Check 000250-000, 4406 Arden View C 40.12 Total for Check Number 52779: 40.12 52780 0131 BEISSWENGERS DO IT BEST 08/02/2024 896468 Supplies 15.99 897105 Supplies 43.48 Total for Check Number 52780: 59.47 52781 6842 BELSON OUTDOORS LLC 08/02/2024 363312 Park Bench -Pederson 1,237.41 Total for Check Number 52781: 1,237.41 52782 UB*00740 SHANE BRODERSEN 08/02/2024 Refund Check 012974-000, 1933 Glenpaul Avei 12.29 Total for Check Number 52782: 12.29 52783 UB*00738 KATHLEEN BROWN 08/02/2024 Refund Check 000452-000, 1391 Arden View D 6.01 Total for Check Number 52783: 6.01 52784 UB*00737 MIN CHEN 08/02/2024 Refund Check 010251-000, 3976 Glenview Ave 29.85 Total for Check Number 52784: 29.85 52785 0841 EHLERS & ASSOCIATES INC. 08/02/2024 98081 TCAAP Services -May 9,296.25 Total for Check Number 52785: 9,296.25 52786 UB*00743 STEPHANIE JURRENS 08/02/2024 Refund Check 012532-000, 1120 Benton Way 12.44 Total for Check Number 52786: 12.44 52787 UB*00742 MY LAM 08/02/2024 Refund Check 013358-000, 1467 Arden View D 2.09 Total for Check Number 52787: 2.09 52788 UB*00739 CHRISTOPHER LARSON 08/02/2024 Refund Check 009409-000, 4097 Snelling Aven 29.07 AP Checks by Date - Detail by Check Date (8/7/2024 6:25 PM) Page 8 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 52788: 29.07 52789 10362 MARCO TECHNOLOGIES LLC 08/02/2024 INVI2735906 Service 7/25-8/24 77.18 INVI2735906 Service 7/25-8/24 13.62 Total for Check Number 52789: 90.80 52790 5696 MAYER ARTS INC 08/02/2024 3563 Theater Camps 1,200.00 Total for Check Number 52790: 1,200.00 52791 1058 MIDC ENTERPRISES INC 08/02/2024 I0051666 supplies 83.02 I0051678 Valve Boxes 125.88 Total for Check Number 52791: 208.90 52792 10486 MINNESOTA METRO NORTH TOURIST 08/02/2024 071824 SpringHill Suites June 2024 Lodging Tax 13,711.50 072524 Quality Inn June 2024 Lodging Tax 3,601.45 Total for Check Number 52792: 17,312.95 52793 10580 NORTHERN GREEN 08/02/2024 080124 Registrations for Northern Green Outdoors-Octo 276.00 Total for Check Number 52793: 276.00 52794 1074 PRECISION LANDSCAPE & TREE INC 08/02/2024 88703 Precision Play Hauling 7/25 2,700.00 88708 Precision Play Hauling 7/26 1,440.00 Total for Check Number 52794: 4,140.00 52795 UB*00741 NORMAROESSLER 08/02/2024 Refund Check 000679-000, 1261 Nursery Hill 1 138.75 Total for Check Number 52795: 138.75 52796 3099 TRI STATE BOBCAT INC-LITTLE CANS 08/02/2024 A38026 Trimmer 671.97 Total for Check Number 52796: 671.97 52797 AR-TRID TRIDENT DEVELOPMENT LLC 08/02/2024 PC 24-015 Part Escrow Partial Refund PC 24-015 1,150.00 Total for Check Number 52797: 1,150.00 52798 10581 ULINE 08/02/2024 180813384 Trash Liner 745.55 Total for Check Number 52798: 745.55 52799 UB*00736 AARON WILLFORD 08/02/2024 Refund Check 002141-000, 1883 Glenpaul Avei 160.16 Total for Check Number 52799: 160.16 52800 UB*00734 BRANDON WINCEK 08/02/2024 AP Checks by Date - Detail by Check Date (8/7/2024 6:25 PM) Page 9 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Refund Check 013306-000, 1106 Carlton Drive 18.26 Total for Check Number 52800: 18.26 Total for 8/2/2024: 43,110.26 Report Total (95 checks): 648,205.51 AP Checks by Date - Detail by Check Date (8/7/2024 6:25 PM) Page 10 CONSENT ITEM - 8B 'It EN HILLS MEMORANDUM DATE: August 12, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Annual Data Practices Policy Review Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Acceptance of the City's Minnesota Government Data Practices Policy and Procedures Backiround/Discussion Minnesota State Statute Chapter 13, Government Data Practices, Section 13.025, Subd. 3, provides for annual review of the City's data practices policy. The City Attorney provided comment on July 23 following review of the City's current policy and recommended no changes as there were no legislative changes occurring this past session that require a revision to such. Staff therefore is requesting that Council accept the current policy as written. Budget Impact None. Attachments Attachment A: Data Practices Policy Page 1 of 1 Attachment A -A DEN HILLS CITY OF ARDEN HILLS MINNESOTA GOVERNMENT DATA PRACTICES POLICIES and PROCEDURES August 1, 2023 Annual Review required by August 1 Owner: City Clerk/Responsible Authority 190435v1 CITY OF ARDEN HILLS DATA PRACTICES PROCEDURES INDEX DATA PRACTICES PROCEDURES...........................................................................................2 1. Introduction.......................................................................................................................... 4 A. Access to Data....................................................................................................................4 B. Categories of Classification..................................................................................................4 C. Responsible Authority..........................................................................................................4 11. Public Data Access PROCEDURE......................................................................................5 A. Right to Access Public Data.................................................................................................5 B. Form of Request..................................................................................................................5 C. Time Limits..........................................................................................................................5 D. Fees....................................................................................................................................5 III. Data Subject Access PROCEDURE FOR INDIVIDUALS.....................................................6 A. Right to Access....................................................................................................................6 B. Data Subject Access and Right to Request..........................................................................6 C. Identification of Requesting Party.........................................................................................7 D. Time Limits..........................................................................................................................7 E. Fees....................................................................................................................................7 F. Juvenile Records................................................................................................................. 7 IV. Denial of Access..................................................................................................................8 V. Summary Data.....................................................................................................................8 VI. Collection of Data on Individuals..........................................................................................8 VI1. Challenge to Data Accuracy.................................................................................................9 190435v1 2 VIII. Ensuring Security of Not Public Data................................................................................... 9 A. Accuracy and Currency of Data........................................................................................... 9 B. Data Safeguards..................................................................................................................9 C. Data Inventory...................................................................................................................10 D. Employee Job Descriptions................................................................................................ 10 E. Data Sharing with Authorized Individuals........................................................................... 10 F. Contracts...........................................................................................................................11 G. Penalties............................................................................................................................11 EXHIBITS NUMBER Listof Designees.....................................................................................1 Fees........................................................................................................2 Request to Release Private Data (From and Individual and From Government)..................................................................................3 Request for Information/MN Government Data Practices Act Form ... ...... 4 Access and Nondisclosure Agreement .................................................... 5 Notice to Juveniles..................................................................................6 Tennessen Warning................................................................................7 Contract Language, Outside Agents........................................................8 APPENDICES LETTER Private & Confidential Data Maintained by City ...................................... A 190435v1 3 CITY OF ARDEN HILLS PUBLIC DATA AND DATA SUBJECT RIGHTS ACCESS PROCEDURES I. INTRODUCTION These procedures are adopted to comply with the requirements of the Minnesota Government Data Practices Act (the "Act"), found in the Minnesota Statutes §13.025, §13.03, Subd. 2 and § 13.05, Subd. 5. Government data means all data collected, created, received, maintained or disseminated by any government entity regardless of its physical form, storage media or conditions of use. The Act, gives you, a member of the public, the right to inspect and obtain copies of public data retained by the City. The Act, also affords individuals certain rights as data subjects. For full Statute language, see Chapter 13, Government Data Practices https://www.revisor.mn.gov/statutes/cite/13 A. Access to Data Al information maintained by the City is pub is unless there is a specific statutory designation which gives it a private, confidential or non-public classification. The City collects data on individuals and data not on individuals. This data also has varying degrees of accessibility. B. Categories of Classification Data on Individuals Data Not on Individuals Degree of Accessibility Public Public Accessible to anyone Private Non -Public Accessible to data subjects and to government officials whose duties reasonably require access. Confidential Protected Non -Public Accessible only to government officials whose duties reasonably require access. C. Responsible Authority The City Clerk is the Responsible Authority and Data Practices Act Compliance Official. The Responsible Authority has designated certain other City employees to assist in complying with the Act. These designees are listed on attached Exhibit 1. The City Clerk or their designee shall review the data practices policy and procedures annually for compliance with the Act. 190435v1 4 II. PUBLIC DATA ACCESS PROCEDURE The Act, gives all members of the public, the right to inspect and have copies of public data that the City maintains. A. Right to Access Public Data. Any person has the right to inspect and copy public data. The person requesting public data also has the right to have an explanation of the meaning of the data. The person requesting public data does not need to state his or her name or give the reason for the request. B. Form of Request. The request for public data must be in writing to the Responsible Authority. Requests can be submitted online via the City's website at https:Ilwww. cityofardenhills. org/FormCenter/General-Forms-3/Request-for- Information-47 or by submitting the City's Request for Information/Minnesota Government Data Practices Act form (see Exhibit 4) via email, U.S. mail, fax or in person. C. Time Limits. Requests. Requests for accessible public data will be received and processed only during normal business hours. Response. If copies cannot be made at the time of the request, data must be supplied to the requestor within a reasonable time (Minnesota Rules 1205.0300). D. Fees. Fees may be charged only if the requesting person asks for copies. If the request is for 100 or fewer black and white, letter or legal size paper copies fees will be charged according to the City s standard photocopying policy attached as Exhibit 2. For more than 100 or fewer black and white, letter or legal size paper copies or electronic transmittal of data, the fee will include the actual cost of searching for, retrieving and copying or electronically transmitting the data. The fee may not include time necessary to separate public information from non-public information When calculating employee time for making copies, the hourly wage of the lowest -paid employee who is able to search for, retrieve, and make the copies shall be used. The responsible authority may also charge an additional fee if the copies have commercial value and are a substantial and discrete portion of a formula, compilation, program, process, or system developed with significant expenditure of public funds. This additional fee must relate to the actual development costs of the information. The City may require pre -payment for copies of data (Advisory Opinion 04-068) 190435v1 5 III. DATA SUBJECT ACCESS PROCEDURE FOR INDIVIDUALS Minn. Stat. § 13.04 is part of the Act and explains an individual's rights as a data subject. An individual is a living human being. Information about individual people is classified by law as public, private, or confidential. A list of the private and confidential information maintained by the City is contained in Appendix A. A. Right to Access. Public information about an individual may be shown or given to anyone requesting the information. Private information about an individual may be shown or given to: • The individual who is the data subject, but only once every six (6) months, unless a dispute has arisen or additional data has been collected. • A person who has been given access by the express written consent of the data subject. This consent must be on the form attached as Exhibit 3, or a form reasonably similar. • People who are authorized access by the federal, state, or local law or by court order. • People about whom the individual was advised at the time the data was collected. The identity of those people must be part of the Tennessen Warning, attached as Exhibit 7. • City staff and outside agents (such as attorneys) whose work assignments or responsibilities reasonably require access. City Council's access to private personnel data is limited to instances when an employee is facing a complaint or disciplinary action is being considered. Confidential information may not be given to the subject of the data, but may be shown or given to: • Anyone who is authorized by federal, state, or local law or by court order. • City staff, City Council, and outside agents (such as attorneys) whose work assignments or responsibilities reasonably require access. B. Data Subject Access and Right to Request. An individual may submit a request in writing whether the individual is the subject of data maintained by the City, and whether that data is classified as public, private, or confidential. All requests to see or copy private or confidential information must be in writing. An Information Disclosure Request, attached as Exhibit 4, must be completed to document who requests and who receives this information. The Responsible Authority or designee must complete the relevant portions of the form (see Section II, B. Form of Request, above for options to submit the form). The Responsible Authority or designee may waive the use of this form if there is other documentation of the requesting party's identity, the information requested, and the City's response. A response to a request for data relating to litigation will be made after consultation with the City Attorney. 190435v1 6 C. Identification of Requesting Party. The Responsible Authority or designee must verify the identity of the requesting party as a person entitled to access. This can be through personal knowledge, presentation of written identification, comparison of the data subject's signature on a consent form with the person's signature in City records, or other reasonable means. D. Time Limits. • Requests. Requests will be received and processed only during normal business hours. • Response. The response must be immediate, if possible, or within five (5) working days if an immediate response is not possible. The City may have an additional five (5) working days, not to exceed 10 days total, to respond if it notifies the requesting person that it cannot comply within five (5) working days. E. Fees. Fees may be charged in the same manner as for public information. F. Juvenile Records. The following applies to private (not confidential) data about people under the age of 18. • Parental Access. In addition to the people listed above who may have access to private data, a parent may have access to private information about a juvenile data subject. "Parent" means the parent or guardian of a juvenile data subject, or individual acting as a parent or guardian in the absence of a parent or guardian. The parent is presumed to have this right unless the Responsible Authority or designee has been given evidence that there is a state law, court order, or other legally binding document which prohibits this right. • Notice to Juvenile. Before requesting private data from juveniles, city personnel must notify the juveniles that they may request that the information not be given to their parent(s). This notice should be in the form attached as Exhibit 6. • Denial of Parental Access. The Responsible Authority or designee may deny parental access to private data when the juvenile requests this denial and the Responsible Authority or designee determines that withholding the data would be in the best interest of the juvenile. The request from the juvenile must be in writing stating the reasons for the request. In determining the best interest of the juvenile, the Responsible Authority or designee will consider: • Whether the juvenile is of sufficient age and maturity to explain the reasons and understand the consequences of the request to deny access, • Whether denying access may protect the juvenile from physical or emotional harm, • Whether there is reasonable grounds to support the juvenile's reasons for denying parental access, • Whether disclosure of the data could lead to physical or emotional harm to the minor; and Whether the data concerns medical, dental, or other health services provided under 190435v1 7 Minnesota Statutes § 144.341 to 144.347. If so, the data may be released only if failure to inform the parent would seriously jeopardize the health of the minor. The Responsible Authority may deny parental access to private data on a juvenile without a request from the juvenile pursuant to Minnesota Statutes §§ 144.291 to 144.298 or any other statute or federal law that allows or requires the Responsible Authority to deny parental access, if such state statute or federal law provides standards which limit the exercise of discretion of the Responsible Authority. IV. DENIAL OF ACCESS If the Responsible Authority or designee determines that the requested data is not accessible to the requesting party, the Responsible Authority or designee must inform the requesting party orally at the time of the request or in writing as soon after that as possible. The Responsible Authority or designee must give the specific legal authority, including statutory section, for withholding the data. The Responsible Authority or designee must place an oral denial in writing upon request. This must also include the specific legal authority for the denial. V. SUMMARY DATA Summary data is statistical records and reports derived from data on individuals but which does not identify an individual by name or any other characteristic that could uniquely identify an individual. Summary data derived from private or confidential data is public. The Responsible Authority or designee will prepare summary data upon request, if the request is in writing and the requesting party pays for the cost of preparation. The Responsible Authority or designee must notify the requesting party about the estimated costs and collect those costs before preparing or supplying the summary data. This should be done within ten (10) days after receiving the request. If the summary data cannot be prepared within ten (10) days, the responsible authority must notify the requester of the anticipated time schedule and the reasons for the delay. Summary data may be prepared by "blacking out" personal identifiers, cutting out portions of the records that contain personal identifiers, programming computers to delete personal identifiers, or other reasonable means. The Responsible Authority may ask an outside agency or person to prepare the summary data if (1) the specific purpose is given in writing, (2) the agency or person agrees not to disclose the private or confidential data, and (3) the Responsible Authority determines that access by this outside agency or person will not compromise the privacy of the private or confidential data. The Responsible Authority may use the form attached as Exhibit 5. VI. COLLECTION OF DATA ON INDIVIDUALS The collection and storage of information about individuals will be limited to that necessary for the administration and management of programs specifically authorized by the state legislature, city council, or federal government. When an individual is asked to supply private or confidential information about the individual, the City employee requesting the information must give the individual a Tennessen Warning. This warning must contain the following: • The purpose and intended use of the requested data, 190435v1 8 • Whether the individual may refuse or is legally required to supply the requested data, • Any known consequences from supplying or refusing to supply the information, and • The identity of other persons or entities authorized by state or federal law to receive the data. A Tennessen Warning is not required when an individual is requested to supply investigative data to a law enforcement officer. A Tennessen Warning may be on a separate form or may be incorporated into the form which requests the private or confidential data. See attached Exhibit 7. VII. CHALLENGE TO DATA ACCURACY An individual who is the subject of public or private data may contest the accuracy or completeness of that data maintained by the City. The individual must notify the City's Responsible Authority in writing describing the nature of the disagreement. Within 30 days, the Responsible Authority or designee must respond and either (1) correct the data found to be inaccurate or incomplete and attempt to notify past recipients of inaccurate or incomplete data, including recipients named by the individual, or (2) notify the individual that the authority believes the data to be correct. An individual who is dissatisfied with the Responsible Authority's action may appeal to the Commissioner of the Minnesota Department of Administration, using the contested case procedures under Minnesota Statutes Chapter 14. The Responsible Authority will correct any data if so ordered by the Commissioner. VIII. ENSURING SECURITY OF NOT PUBLIC DATA A. Accuracy and Currency of Data. All employees will be requested, and given appropriate forms, to provide updated personal information to the appropriate supervisor, City Clerk, or City Administrator, which is necessary for tax, insurance, emergency notification, and other personnel purposes. Other people who provide private or confidential information will also be encouraged to provide updated information when appropriate. Department heads should periodically review forms used to collect data on individuals to delete items that are not necessary and to clarify items that may be ambiguous. All records must be disposed of according to the City's records retention schedule. B. Data Safeguards. Private and confidential information will be stored in files or databases which are not readily accessible to individuals who do not have authorized access and which will be secured during hours when the offices are closed. Private and confidential data must be kept only in City offices, except when necessary for City business. Only those employees whose job responsibilities require them to have access will be allowed access to files and records that contain private or confidential information. These 190435v1 9 employees will be instructed to: • not discuss, disclose, or otherwise release private or confidential data to City employees whose job responsibilities do not require access to the data, • not leave private or confidential data where non -authorized individuals might see it, password protect employee computers and lock computers before leaving workstations; • secure private or confidential data within locked work spaces and in locked file cabinets; and • shred private or confidential data before discarding. C. Data Inventory Under the requirements of Minnesota Statutes § 13.025, subd. 1, the City has prepared a Data Inventory which identifies and describes all not public data on individuals maintained by the City. To comply with Minnesota Statutes § 13.05 subd. 5, the City has modified its Data Inventory to represent the employees who have access to not public data. In the event of temporary duty as assigned by a manager or supervisor, an employee may access certain not public data, for as long as the work is assigned to the employee. In addition to the employees listed in the City's Data Inventory, the Responsible Authority, the Data Practices Compliance Official, the City Administrator, Department Heads, and the City Attorney may have access to all not public data maintained by the City if necessary for specified duties. Any access to not public data will be strictly limited to the data necessary to complete the work assignment. The City's General Records Retention Schedule lists data maintained by the City and its classification. The retention schedule is available on the Minnesota Clerks and Finance Officers Association (MCFOA) website at https.11www.mcfoa.arglresources/Documentsl2O21_Retention_Schedule.pdfor by request at Arden Hills City Hall. D. Employee Job Descriptions Employee Job Descriptions may contain provisions identifying any not public data accessible to the employee when a work assignment reasonably requires access. E. Data Sharing with Authorized Individuals State or federal law may authorize the sharing of not public data in specific circumstances. Not public data may be shared with another entity if a federal or state law allows or mandates it. Individuals will have notice of any sharing in applicable Tennessen warnings (See Minnesota Statutes, section 13.04) or the City will obtain informed consent. Any sharing of not public data will be strictly limited to the data necessary or required to comply with the applicable law. 190435v1 10 F. Contracts When a contract with an outside party requires access to private or confidential information the contracting party will be required to use and disseminate the information consistent with the Act. The City may include in a written contract the language contained in Exhibit 8. G. Penalties The City will utilize the penalties for unlawful access to not public data as provided for in Minnesota Statutes, section 13.09, if necessary. Penalties included suspension, dismissal, or referring the matter to the appropriate prosecutorial authority who may pursue a criminal misdemeanor charge. 190435v1 11 EXHIBIT 1 LIST OF DESIGNEES The Minnesota Data Practices Act establishes a system for compilation and distribution of data gathered by government agencies. All data collected and maintained by the City of Arden Hills is presumed public and accessible to the public for both inspection and copying, unless classified as Private, Confidential, Non-public, or Protected Non-public in accordance with federal law, state statute or a temporary classification (Minn. Stat. 13.01). The City of Arden Hills has appointed the following designees to administer this policy: City Administrator Finance Director Community Development Director Public Works Director Other positions responsible for maintenance of City records are as apparent or assigned. 190435v1 12 EXHIBIT 2 FEES SEE CITY OF ARDEN HILLS FEE SCHEDULE https://www. cityofardenhills. org/DocumentCenter/View/8/2023-Fee-Schedule-PDF?bidld= 190435v1 13 EXHIBIT 3 REQUEST TO RELEASE PRIVATE DATA FROM AN INDIVIDUAL If you have a question about anything about this consent, or would like more explanation before you sign it, please contact the Responsible Authority (or Designee): City Clerk City of Arden Hills 1245 W Highway 96, Arden Hills MN 55112 651-792-7811 , give my permission for the City of Arden Hills to release data about me to (name of other entity/person) as described in this consent. 1. The specific data I want the City of Arden Hills to release includes (explain data): 2. 1 understand that I have asked the City of Arden Hills to release the data. 3. 1 understand that although the data are classified as private at the City of Arden Hills, the classification/treatment of the data at (name of other entity/person) may not be the same and is dependent on laws or policies that apply to (name of other entity/person). [OPTIONAL] This permission to release expires (date) , 20_ at am/pm. Signature Signature of Parent/Legal Guardian Date Date 190435v1 14 EXHIBIT 3 continued REQUEST TO RELEASE PRIVATE DATA FROM GOVERNMENT Explanation of your rights: • You have the right to choose what data we release. This means you can let us release all of the data, some of the data, or none of the data listed in this consent. Before you give permission to release the data, we encourage you to review the data listed in this consent. • You have the right to let us release the data to all, some, or none of the persons or entities listed on this form. This means you can choose which entities or persons may receive the data and what data they may receive. • You have the right to ask us to explain the consequences for giving your permission to release the data. • You may withdraw your permission at any time. Withdrawing your permission will not affect the data that we have already released because we had your permission to release the data. • You may give us permission to discuss the data released by this form with the outside entity. If you choose not to give us permission, you may still allow us to release the data. If you have a question about anything about this consent, or would like more explanation before you sign it, please contact the Responsible Authority (or Designee): City Clerk City of Arden Hills 1245 W Highway 96, Arden Hills MN 55112 651-792-7811 PERMISSION TO RELEASE I, , give my permission for the City of Arden Hills to release data about me to (name of other entity/person) as described in this consent. I understand that my decision to allow release of the data to The specific data that the City of Arden Hills may release to of other entity/person) are (explain data): (name of other entity/person) is voluntary. 2. 1 understand the City of Arden Hills wants to release the data for this reason (explain reason): 3. 1 understand that although the data are classified as private at the City of Arden Hills, the classification/treatment of the data at other entity/person) may not be the same and is dependent on laws or policies that apply to (name of other entity/person). [INCLUDE OTHER CONSEQUENCES] (name (name of 4. [OPTIONAL]. I give the City of Arden Hills permission to discuss the data released by this consent with (name of other entity/person). [OPTIONAL] This permission to release expires (date) , 20_ at am/pm. Signature Signature of Parent/Legal Guardian Date Date 190435v1 15 IDENTITY VERIFIED BY: Witness: Identification: Driver's License, State ID, Passport, other: Comparison with signature on file Other: Responsible Authority/Designee: 190435v1 16 EXHIBIT 4 -AEN HILLS CITY OF ARDEN HILLS REQUEST FOR INFORMATION Minnesota Government Data Practices Act A. Completed by Requestor REQUESTOR NAME (Last, First, M.): DATE OF REQUEST: STREET ADDRESS: PHONE NUMBER: CITY, STATE. ZIP CODE: EMAIL ADDRESS: SIGNATURE: DESCRIPTION OF THE INFORMATION REQUESTED: The City makes every effort to respond to data requests in a reasonable amount of time (generally within five (5) to seven (7) working days). Please note that larger data requests typically require additional time. We appreciate your patience. B. Completed by Department DEPARTMENT NAME: HANDLED BY: INFORMATION CLASSIFIED AS: ACTION: ❑ PUBLIC ❑ NON-PUBLIC ❑ APPROVED ❑ PRIVATE ❑ PROTECTED NON-PUBLIC ❑ APPROVED IN PART (explain below) ❑ CONFIDENTIAL ❑ DENIED (explain below) REMARKS OR BASIS FOR DENIAL INCLUDING STATUTE SECTION: PHOTOCOPYING CHARGES: IDENTITY VERIFIED FOR PRIVATE INFORMATION: ❑ NONE ❑ IDENTIFICATION: DRIVER'S LICENSE, STATE I.D., etc. ❑ Pages x = ❑ COMPARISON WITH SIGNATURE ON FILE ❑ Special Rate: (attach explanation) ❑ PERSONAL KNOWLEDGE ❑ OTHER: AUTHORIZED SIGNATURE: DATE: 190435vl 17 EXHIBIT 5 GOVERNMENT DATA ACCESS AND NONDISCLOSURE AGREEMENT FOR SUMMARY DATA 1. AUTHORIZATION. City of Arden Hills ("City") hereby authorizes ("Authorized Party") access to the following government data: 2. PURPOSE. Access to this government data is limited to the objective of creating summary data for the following purpose: 3. COST. (Check which applies): ❑ The Authorized Party is the person who requested the summary data and agrees to bear the City's costs associated with the preparation of the data which has been determined to be $ ❑ The Authorized Party has been requested by the City to prepare summary data and will be paid in accordance with attached Exhibit 2. 4. SECURITY. The Authorized Party agrees that it and any employees or agents under its control must protect the privacy interests of individual data subjects in accordance with the terms of this Agreement. The Authorized Party agrees to remove all unique personal identifiers which could be used to identify any individual from data classified by state or federal law as not public Which IS Obtained from City records and incorporated into reports, summaries, compilations, articles, or any document or series of documents. Data contained in files, records, microfilm, or other storage media maintained by the City are the City's property and are not to leave the City's custody. The Authorized Party agrees not to make reproductions of any data or remove any data from the site where it is provided, if the data can in any way identify an individual. No data which is not public and which is irrelevant to the purpose stated above will ever be disclosed or communicated to anyone by any means. The Authorized Party warrants that the following named individual(s) will be the only person(s) to participate in the collection of the data described above: 5. LIABILITY FOR DISCLOSURE. The Authorized Party is liable for any unlawful use or disclosure of government data collected, used and maintained in the exercise of this 190435v1 18 Agreement and classified as not public under state or federal law. The Authorized Party understands that it may be subject to civil or criminal penalties under those laws. The Authorized Party agrees to defend, indemnify, and hold the City, its officers and employees harmless from any liability, claims, damages, costs, judgments, or expenses, including reasonable attorneys' fees, resulting directly or indirectly from an act or omission of the Authorized Party, its agents, employees or assignees under this Agreement and against all loss by reason of the Authorized Party's failure to fully perform in any respect all obligations under this Agreement. 6. INSURANCE. In order to protect itself as well as the City, the Authorized Party agrees at all times during the term of this Agreement to maintain insurance covering the Authorized Party's activities under this Agreement. The insurance will cover $1,000,000 per claimant for personal injuries and/or damages and $1,000,000 per occurrence. The policy must cover the indemnification obligation specified above. 7. ACCESS PERIOD. The Authorized Party may have access to the information described above from to 8. SURVEY RESULTS. (Check which applies): ❑ If the Authorized Party is the requestor, a copy of all reports, summaries, compilations, articles, publications or any document or series of documents which are created from the information provided under this Agreement must be made available to the City in its entirety. ❑ If the Authorized Party is a contractor of the City, all copies of reports, summaries, compilations, articles, publications or any document or series of documents which are created from the information provided under this Agreement must be provided to the City. The Authorized Party may retain one copy for its own records but may not disclose it without City permission, except in defense of claims brought against it. AUTHORIZED PARTY: M Title (if applicable): CITY OF ARDEN HILLS M Its: Date: Date: 190435v1 19 EXHIBIT 6 NOTICE TO PERSONS UNDER AGE OF 18 Some of the information you are asked to provide is classified as private under state law. You have the right to request that some of all of the information not be given to one or both of your parents/legal guardians. Please complete the form below if you wish to have information withheld. Your request does not automatically mean that the information will be withheld. State law requires the City to determine if honoring the request would be in your best interest. The City is required to consider: • Whether you are of sufficient age and maturity to explain the reasons and understand the consequences, • Whether denying access may protect you from physical or emotional harm, • Whether there is reasonable grounds to support your reasons, and • Whether the data concerns medical, dental, or other health services provided under Minnesota Statutes § 144.341 to 144.347. If so, the data may be released only if failure to inform the parent would seriously jeopardize your health. NOTICE GIVEN To: BY: (name) (title) REQUEST TO WITHHOLD INFORMATION I request that the following information: Be withheld from: For these reasons: Date: Print Name: Signature: DATE: 190435v1 20 EXHIBIT 7 DATA PRACTICES ADVISORY Some or all of the information that you are asked to provide on the attached form is classified by state law as either private or confidential. Private data is information which generally cannot be given to the public but can be given to the subject of the data. Confidential data is information which generally cannot be given to either the public or the subject of the data. Our purpose and intended use of this information is: You are/are not legally required to provide this information. If you refuse to supply the information, the following may happen: Other persons or entities who are authorized by law to receive this information are: 190435v1 21 EXHIBIT 8 SAMPLE CONTRACT PROVISION Data Practices Comoliance. Contractor will have access to data collected or maintained by the City to the extent necessary to perform Contractor's obligations under this contract. Contractor agrees to maintain all data obtained from the City in the same manner as the City is required under the Minnesota Government Data Practices Act, Minn. Stat. Chap. 13 (the "Act"). Contractor will not release or disclose the contents of data classified as not public to any person except at the written direction of the City. Contractor agrees to defend and indemnify the City from any claim, liability, damage or loss asserted against the City as a result of Contractor's failure to comply with the requirements of the Act or this contract. Upon termination of this contract. Contractor agrees to return data to the City, as requested by the City. 190435v1 22 APPENDIXA PRIVATE AND CONFIDENTIAL DATA MAINTAINED BY CITY 1. Personnel Data (Private) Minn. Stat. §13.43. The following data on individuals who are or were an employee, an applicant for employment, volunteer, independent contractor, or member or applicant for advisory board or commission, is public. • Name • Actual gross salary • Salary range • Contract fees • Actual gross pension • Value and nature of employer paid fringe benefits • Basis for and amount of added remuneration, including expense reimbursement • Job title • Job description • Education and training background • Previous work experience • Date of first and last employment • The existence and status (but not nature) of any complaints or charges against the employee, whether or not resulting in discipline • Final disposition of any disciplinary action, with specific reasons for the action and data documenting the basis of the action, excluding data that would identify confidential sources who are employees • Terms of any agreement settling any dispute arising from the employment relationship, including a "buyout" agreement • Work location • Work telephone number • Badge number • Honors and awards received • Payroll time sheets or other comparable data that are only used to account for employee's work time for payroll purposes, except to the extent that release of time sheet data would reveal the employee's reasons for the use of sick or other medical leave or other non-public data All data about an individual who is employed as, or an applicant to be, an undercover law enforcement officer is private data. If it is reasonably necessary to protect an employee from harm to self or to protect another person who may be harmed by the employee, information that is relevant to the safety concerns may be released to (1) the person who may be harmed or to the person's attorney when relevant to obtaining a restraining order, (2) a prepetition screening team in the commitment process, or (3) a court, law enforcement agency or prosecuting authority. 190435v1 23 2. Employment Data (Private) Minn. Stat. §13.43. Data about current and former applicants for employment, except the following which is public: • Veteran status • Relevant test scores • Rank on eligible list • Job history • Education and training • Work availability • Name, after being certified as eligible for appointment to a vacancy or when considered a finalist for a position of public employment (which occurs when the person has been selected to be interviewed by the appointing authority) • Names and addresses of applicants for and members of an advisory board or commission are public. 3. Property Complaint Data (Confidential) Minn. Stat. §13.44. The identities of individuals who register complaints concerning violations of state laws or local ordinances concerning the use of real property. 4. Security Information (Private) Minn. Stat. §13.37. Data which if disclosed would be likely to substantially jeopardize the security of information, possessions, individuals or property against theft, tampering, improper use, attempted escape, illegal disclosure, trespass, or physical injury. This includes crime prevention block maps and lists of volunteers who participate in community crime prevention programs and their home addresses and telephone numbers, but these may be disseminated to other volunteers participating in crime prevention programs. 5. Absentee Ballots (Private) Minn. Stat. §13.37. Sealed absentee ballots before opening by an election judge. 6. Sealed Bids (Private) Minn. Stat. §13.37. Sealed bids, including the number of bids received, prior to opening. 7. Labor Relations Information (Private) Minn. Stat. §13.37. Management positions on economic and noneconomic items that have not been presented during the collective bargaining process or interest arbitration, including information collected or create to prepare the management position. 8. Examination Data Minn. Stat. §13.34. Completed versions of personnel and licensing examinations are private, unless the responsible authority determines that they should be confidential because access would compromise the objectivity, fairness, or integrity of the examination process. 190435v1 24 9. Elected and Appointed Officials Data (Private) Minn. Stat. §13.601. Correspondence between individuals and elected officials, but either may make it public. Application for appointment data is private, except specified data that is public as part of the application process and additional listed items of data once an individual is appointed. 10. Benefit Data (Private) Minn. Stat. §13.642. All data about individuals participating in the City's housing rehabilitation program. 11. Civil Investigative Data Minn.Stat. §13.39. Data collected as part of an active investigation undertaken to commence or defend pending civil litigation, or which are retained in anticipation of pending civil litigation is confidential, except that a complainant's statement is private. 12. Appraisal Data (Confidential) Minn. Stat. §13.44 Subd. 3. Appraisals made for the purpose of selling or acquiring land. 13. Recreation Data (Private) Minn.Stat. §13.548. For people enrolling in recreational or other social programs: name, address, telephone number, any other data that identifies the individual, and any data which describes the health or medical condition of the individual, family relationships, living arrangements, and opinions as to the emotional makeup or behavior of an individual. 14. City Attorney Records Minn.Stat. §13.393. The use, collection, storage, and dissemination of data by the city attorney is governed by statutes, rules, and professional standards concerning discovery. production of documents, introduction of evidence, and professional responsibility. Data which is the subject of attorney - client privilege is confidential. Data which is the subject of the "work product" privilege is confidential. 15. Safe At Home Participant Data Minn.Stat. §13.045 Subd 2. Participants of the Safe at Home Program may have identity and location data which may be classified as private. Participants may submit a Notice of their participation with the Responsible Authority. 190435v1 25 CONSENT ITEM - 8C -ARVE_-HILLS MEMORANDUM DATE: August 12, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Matthew Johnson, Recreation Supervisor SUBJECT: Accepting Donation from the Arden Hills Foundation Budgeted Amount: Actual Amount: Funding Source: N/A $1237.41 N/A Council Should Consider Motions to approve, table, or deny the following: • City Council should consider approving Resolution 2024-039 Accepting a Donation from the Arden Hills Foundation in the amount of $1137.41. Background The Arden Hills Foundation has been established as a 5016 organization. Pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, cities are authorized to accept gifts and bequests for the benefits of recreational services. Discussion The Arden Hills Foundation has donated a total of $1237.41 to the City of Arden Hills for new park benches to be placed in the following location: Cummings Park. The following individual donated to the Arden Hills Foundation: Kim Frey. To comply with State Statutes, the City needs to acknowledge the donation and issue receipt of the donation to the Arden Hills Foundation. Budget Impact N/A Attachments Attachment A: Resolution 2024-039 Page 1 of 1 'It ,-AR�EN�HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2024-039 Attachment A A RESOLUTION ACCEPTING DONATION WHEREAS, Arden Hills ("City") is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, The following entity has offered to contribute the cash amount set forth below to the city: Name of Donor Arden Hills Foundation Amount $1237.41 WHEREAS, All such donations have been contributed to assist the City in the establishment and operation of recreational facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, The City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, THAT: 1. The donation described above is accepted and shall be used to establish recreational facilities either alone or in cooperation with others, as allowed by law. 2. The city clerk is hereby directed to issue receipts to each donor acknowledging the City's receipt of the donor's donation. 3. The finance department is hereby authorized to complete any budget adjustments necessary to reflect this donation and corresponding expenditures. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 121' DAY OF AUGUST 2024. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CONSENT ITEM - 8D It EN HILLS MEMORANDUM DATE: August 12, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Lucas J. Miller - Assistant Public Works Director SUBJECT: 2024 CIPP Lining Project — Change Order #1 & Invoice Payment No. 1/Final to M&B Services Inc. Budgeted Amount: Actual Amount: Funding Source: $415,000 $455,860 Sanitary Sewer Utility Fund, ($40,860 over budget) MCES I/I Grant Council Should Consider Motions to approve, table, or deny the following: • Change Order #1, added amount for unforeseen sanitary pipe deterioration and sagging repair within the 2024 CIPP Lining Project quoted and performed by M&B Services Inc. in the amount of $55,500.00. • Payment No. 1/Final for the 2024 CIPP Lining Project quoted and performed by M&B Services Inc. in the amount of $55,500.00. Background/Discussion On April 8, 2024, the City Council approved Resolution 2024-018 Accepting Bid and Awarding the Construction Contract with Hydro-Klean, LLC for the 2024 CIPP Lining Project in the amount of $505,280. Upon preliminary jetting and cleaning of the contracted work by Hydro-Klean, in two locations it was discovered that the existing sanitary pipe was more deteriorated than originally observed in past pre -televising videos. It became apparent that the sanitary lines needed more attention and repair prior to the actual lining of sewer lines. Due to time being of the essence with the lining schedule of Hydro-Klean, the impact of residential sewage service and the severity of the sewer main issues, a quote for the work was requested from Hydro-Klean which was $72,667.00. Hoping for a more competitive price, Staff instructed TKDA to seek a second quote. M&B Page 1 of 2 Services reviewed the scope of the repair and submitted a quoted price of $55,500.00. The lesser of the two quotes was then selected to perform the work and resulted in a cost savings of $17,167.00 to the City. This extra scope is described in further detail within TKDA's Recommendation Letter (Attachment A). This work was then completed by M&B Services in accordance with the required schedule and quality requirements and the Invoice for this work is shown in Attachment B. Staff recommends that Council approve Change Order #1 for the 2024 CIPP Lining Project, an increase of $55,500, and also pay M&B Services Inc. for the services completed and rendered within their Invoice #1/Final payment in the full amount of $55,500. Budget Impact A summary of the project costs and funding sources to date is provided below: Total As -Bid Costs: Construction (Primary) $ 282,260 Construction (Alternate) $ 56,700 Change Order #1 (M&B) $ 55,500 En ing eering Services $ 61,400 TOTAL $ 455,860 Total Estimated Funding Sanitary Sewer Utility Fund $ 455,860 TOTAL $ 455,860 The City is participating in the 2023 Metropolitan Council (MCES) Public Inflow and Infiltration Grant program. Roughly 25% of the construction costs from this project will be eligible for reimbursement at the end of the program cycle in 2026. I/I grant eligible funds are 25% of the pipe lining bid item costs (including CO#1), which is calculated to be $84,440. The 2024-2028 CIP Budget includes funding in the amount of $415,000 for the proposed work. The overage of $40,860 will be covered by the Sanitary Sewer Utility Fund. Attachments Attachment A - Recommendation Letter from TKDA Attachment B — Payment #1/Final for Quoted work from M&B Services Inc. Page 2 of 2 3 TMA Attachment A August 6, 2024 Lucas Miller Assistant Public Works Director City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: Arden Hills 2024 CIPP Lining City Project No. PW-23-0101 TKDA Project No. 20940.000 Sent via email only: LMiller(a)_cityofardenhills.org The Arden Hills 2024 CIPP lining project is underway. During the cleaning process it was discovered that two segments of sanitary sewer pipe were cracked and could fail. It was recommended that these pipes be repaired before they are lined. TKDA on behalf of the City of Arden Hills received two quotes for the repair. Considering the lining project already underway, timely completion of the pipe repairs was critical. The lower quote from M&B Services in the amount of $55,500 was recommended for completion of the work. M&B Services satisfactorily completed the work in accordance with their quote. Attached please find the invoice from M&B Services. TKDA recommends payment of $55,500 to M&B Services for the pipe repair work. If you have any questions or concerns, please contact Larry Poppler with TKDA at 651.292.4457. Sincerely, Larry P. Poppler, PE Group Manager, Roadways and Utilities 444 Cedar Street, Suite 1500, Saint Paul, MN 55101 1 tkda.com 1651.292.4400 Attachment B INVOICE M & B Services Inc molly@mb-servicesllc.com 27498 Olinda TO +1 (651) 900-9704 Lindstrom, MN 55045 www.mb-servicesllc.com Mi&B Service's k BIII to Ship to Lawrence Poppler Lawrence Poppler Arden View Court Arden Hills, MN 952-292-1098 Invoice details Invoice no.: 1474 Terms: Net 10 Invoice date: 07/31 /2024 Due date: 08/10/2024 # Date Product or service Description Qty Rate Amount 1. 07/31/2024 Sewer Area 1 between MH143 and MH138. 1 $55,500.00 $55,500.00 Replace approx 40 ft of 8" clay with 8" pvc. Area 2 between MH157 ad MH156. Replace approx 20 ft of 8" pvc. Includes asphalt restoration, backfilling, bypass manhole to manhole and also hydro vac use. 2. Permit and Inspection Fees Includes all permit and inspection fees. 1 $0.00 $0.00 Total $55,500.00 Mayor Date CONSENT ITEM - 8E 'It WIZEN HILLS MEMORANDUM DATE: August 12, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Lucas J. Miller - Assistant Public Works Director SUBJECT: 2024 PMP Street & Utility Improvement Project — Change Order #1 2024 PMP Street & Utility Improvement Project — Payment #3 Budgeted Amount: Actual Amount: Funding Source: $3,001,100 PIR, Special Assessments, $2,905,694.08 w/CO#1 Utility Funds, RCWD Stormwater Grant, Ramsey County Council Should Consider Motions to approve, table, or deny the following: • Change Order #1, added amounts for unforeseen subgrade corrections required on Royal Hills Drive in the 2024 PMP Street and Utility Improvements Contract with S.M. Hentges & Sons, Inc. in the amount of $40,903.03. • Payment No. 3 for the 2024 PMP Street and Utility Improvements Contract to S.M. Hentges & Sons, Inc. in the amount of $495,491.20. Backaround/Discussion On February 12, 2024, the City Council approved plans & specifications and ordered advertisement for bids for the 2024 PMP Street & Utility Improvement Project. The proposed improvements include bituminous paving, storm water improvements, watermain improvements on James Avenue, concrete curb and gutter repair, and appurtenant work on the following streets: Page 1 of 3 Streets proposed for Full -Depth Reclamation: • Keithson Drive from County State Aid Highway (CSAH) 96 West to 800 feet south of CSAH 96 West • Royal Hills Drive from Snelling Avenue North to Arden View Drive • Colleen Avenue from McClung Drive to Hamline Avenue North • Norma Avenue from Dawn Circle to Briarknoll Drive • Norma Avenue from Briarknoll Drive to Colleen Avenue • James Avenue from Indian Oaks Trail to Colleen Avenue Full -Depth Reclamation consists of grinding the existing pavement, shaping the generated aggregate material to raise the center crown to improve pavement drainage and repaving the roadway with 4-inches of bituminous pavement. Streets proposed for Mill & Overlay: • Briarknoll Circle • Briarknoll Drive from Snelling Avenue North to Norma Avenue • Royal Lane from Norma Avenue to Floral Drive West • McClung Drive from Snelling Avenue North to Colleen Avenue • Colleen Circle • Arden Vista Court Mill & Overlay consists of grinding and removing the top 2-inches of existing pavement and repaving the roadway with 2-inches of bituminous pavement. Pursuant to Resolution 2024-008, bids were opened on March 6, 2024. On April 8, 2024, City Council approved Resolution 2024-022 Awarding the 2024 PMP Street and Utility Improvements Contract to S.M. Hentges & Sons, Inc. in the amount of $2,238,418.15. Upon reclamation of Royal Hills Drive, it became apparent that the subgrade on that street was severely unstable and could not pass compaction testing in order to get the roadway in that location put back together and paved. A number of different options were discussed including farming the soil to dry it out, complete selective subgrade corrections, or cement stabilization, which was ultimately selected as the best quality option and also the most cost-effective option. For more detail, the items outlined for this Change Order are within Bolton and Menk's Memo (Attachment A). Attachment B is Change Order #1, which summarizes the total labor and materials required to perform this unforeseen subgrade stabilization. Staff recommends that Council approve Change Order No. 1, an increase of $40,903.03. The project is approximately 55% complete. Items completed to this point include James Ave work (including the base paving and restoration of green space), spot curb replacement throughout, the reclamation/milling operations, half of the pond dredging scope, and the storm sewer retrofits throughout. Five percent is being withheld from the work completed in accordance with the contract documents. Payment No. 3 is in the amount of $495,491.20. Staff recommends that Council approve Payment No. 3. Page 2 of 3 Budget Impact A summary of the project costs and funding sources to date is provided below: Total As -Bid Expenses Construction: $ 2,238,418.15 Engineering Feasibility & Design: $ 213,457.00 Construction Mgmt: $ 150,299.00 Gen Admin & Legal: $ 8,775.08 Material Testing: $ 30,000.00 Change Order #1 $ 40,903.03 Const. Contingency: $ 223,841.82 Total Project Cost: $ 2,905,694.08 Proposed project funding sources are a combination of the City's Permanent Improvement Revolving (PIR) fund, utility funds, special assessments, the Rice Creek Watershed District Stormwater Grant and Ramsey County for street and utility improvements summarized in the following table: Total Estimated Fundin PIR Fund: $ 1,073,016 Special Assessments: $ 718,176 Water Utility: $ 260,304 Sanitary Sewer Utility: $ 177,548 Surface Water Utility: $ 581,233 RCWD Stormwater Grant: $ 70,000 Ramsev Countv (Surface Water): $ 25,417 TOTAL FUNDING: $ 2,905,694 Attachments Attachment A: Recommendation Letter from Bolton and Menk, Inc. for Change Order #1 Attachment B: Change Order #1 Royal Hills Dr Subgrade Stabilization Attachment C: Recommendation Letter from Bolton and Menk, Inc. for Payment #3 Attachment D: Pay Request No. 3 (with CO#1 incorporated) Page 3 of 3 QBOLTON & MENK Real People. Real Solutions. August 6, 2024 Mr. Lucas Miller City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Re: Change Order 1 Recommendation 2024 PMP Street & Utility Improvements City of Arden Hills, Minnesota BMI Project No. OT1.130168 Dear Mr. Miller: Attachment A e 9 Ph: (952) 890-0509 Fax: (952) 890-8065 Bolton-Menk.com We are recommending approval of the Change Order No. 1 for the above referenced project and contract. This change order became necessary after our observations and notification from the prime contractor, S. M. Hentges and Sons, Inc., that the subgrade on Royal Hills Lane did not have the strength to support grading of the existing gravel and subsequent paving. After viewing the site, it was obvious that the problem existed as there were major ruts in the gravel base and that attempting to grade out the ruts would only make the situation worse. The geotechnical report warned of this situation indicating that if the material in the subgrade was subjected to significant moisture and then heavy vehicle traffic, that it may become too soft to support construction vehicles. Unfortunately after the reclamation of the pavement surface and gravel base occurred, the site received significant rain events and the subgrade because soft. This was not the fault of the contractor, they were timely in attempting to grade the road for pavement, but the rain has been occurring with high frequency all summer. Options included 1) Attempting to "farm" the subgrade meaning that the subgrade could have been exposed over a series of days to dry out and hopefully regain strength. That was not a viable option as rain was expected in the forecast and the problem would likely have gotten worse instead of better. 2) Completing subgrade excavation and replacement of the subgrade with stabilizing aggregate. This was seriously considered, including receiving a cost estimate of approximately $48,000, for implementation. This would have been feasible but would have taken significant time and serious disruption to the traveling public using this road. 3) Completing a cement stabilization of the existing gravel and subgrade. This process involves placing cement on the gravel and then mixing it in with a nominal amount of water to activate it and smoothing and compacting the gravel surface with the cement infused. The product is then ready to be paved over in about 3-4 days. The contractor provided a cost estimate of about $38,000. This process had a lower estimated cost, less disruption to the community, and is also an opportunity to complete this process in Arden Hills that has never been attempted before. H:\ARDH\OT1130168\7-Construction\D-PayApplications\Payment 3 including C01\Change Order 1\Change Order 1 Recommendation.docx Bolton & Menk is an equal opportunity employer. Name: Change Order 1 Recommendation Date: August 6, 2024 Page: 2 Decision — Discussing the options with City Staff, Option 3, cement stabilization was selected to solve this challenge. Conclusion — The cement stabilization has been completed, and first lift of pavement was paved with the grade holding up well. The final cost was slightly higher than estimated due to more cement material needed and more hours from S.M. Hentges supporting the cement stabilization effort with equipment and labor. The final total cost for Change Order No. 1 is $40,903.03 Please request Change Order No. 1 approval from the Mayor and Council at the August 12, 2024 Council Meeting. If approved, please execute Change Order 1. It has been included with Payment Application 3, which is scheduled to be on the same City Council agenda for consideration. Please call if you have any questions regarding this recommendation or the enclosed pay application. Sincerely, Ryan Peterson, P.E. Senior Project Engineer Enclosures — Change Order Supporting Documentation H:\ARDH\OT1130168\7-Construction\D-PayApplications\Payment 3 including C01\Change Order 1\Change Order 1 Recommendation.docx Bolton & Menk is an equal opportunity employer. 2024 PMP Street and Utility Improvements - Change Order #1 (Royal Hills Drive Subgrade Cement Stabilization) 0 0 0 0 1-4 N C1 k17 O O 10 e0 C2 U? N O o rn u) co co r rs o� w a c r M m O M co CV CD M <> +9 00 N C( D O CY7 � O N N U a w D Cn rl C7 r-I +� m 00 _ [O a N .I N U [L C Cn D it CU N a = u , fn LL 1 0 C C L Y y/ J III y ♦C Attachment B Mayor Signature Date 14280 James Road Rogers, MN 55374 Phone:763-496-5703 Fax: 763-241-9196 SM Hentges & Sons 650 Quaker Ave Jordan, MN 55352 Invoice Date: 07/29/2024 Invoice M 8689 APRS JOBM 24-0213 45.074065,-93.167264 Arden Hills, MN ROYAL OAKS ) )I |� § 2 q � k £ f 7 £ «S : E \! )§§ [ \—— )� & k � !§ § \§ !q q J : � k\ \ � a: ° !Rq / � )| 7 )! ) m! ! #§ § ƒ k) »� JE\) « I 7IIm — ■ 2! � \! \ - } { 2 ■ 2 ) ) ) a LLI � . . OBOLTON &MEN K Real People. Real Solutions. August 6, 2024 Mr. Lucas Miller City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Re: Pay Application No. 3 2024 PMP Street & Utility Improvements City of Arden Hills, Minnesota BMI Project No. OT1.130168 Dear Mr. Miller: Attachment C Ph:(9521890-0509 Fax:(9521890-8065 Bolton-Menk.com We are recommending approval of the enclosed Pay Application No. 3 and payment to S. M. Hentges & Sons, Inc. Please request approval from the Mayor and Council at the August 12, 2024 Council Meeting. If approved, please sign the Pay Application, and return a copy of each to me. I will then forward the signed copies to S. M. Hentges & Sons, Inc. for their records. Please call if you have any questions regarding this recommendation or the enclosed pay application. Sincerely, Ryan Peterson, P.E. Senior Project Engineer Enclosures H:\ARDH\OT1130168\7-Construction\D-PayApplications\Payment 3 including C01\20240806 Pay Application No 3 Recommendation.docx Bolton & Menk is an equal opportunity employer. Attachment D Contractor's Application for Payment Owner: City of Arden Hills Owner's Project No.: PW-24-0100 Engineer: Bolton & Menk, Inc. Engineer's Project No.: OT1.130168 Contractor: S.M. Hentges & Sons, Inc. Agency's Project No.: Project: 2024 PMP Street & Utility Improvements Contract: 2024 PIMP Street & Utility Improvements Application No.: 3 Application Date: 8/2/2024 Application Period: From 6/29/2024 to 8/1/2024 1. Original Contract Price $ 2,238,418.15 2. Net change by Change Orders $ 40,903.03 3. Current Contract Price (Line 1 + Line 2) $ 2,279,321.18 4. Total Work completed and materials stored to date (Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 1,320,703.62 5. Retainage a. 5% X $ 1,320,703.62 Work Completed $ 66,035.18 b. X $ - Stored Materials $ - c. Total Retainage (Line 5.a + Line 5.b) $ 66,035.18 6. Amount eligible to date (Line 4 - Line 5.c) $ 1,254,668.44 7. Less previous payments $ 759,177.24 8. Amount due this application $ 495,491.20 9. Balance to finish, including retainage (Line 3 - Line 4) $ 958,617.56 Contractor's Certification The undersigned Contractor certifies, to the best of its knowledge, the following: (1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and (3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective. Contrac r: M entge & Sons, c. Signature: 4��Date: 8/6/2024 Name: P trick McMichael Title: Project Manager Recommended by Engineer Approved by Owner By: A By: Name: Ryan Peterson Name: Title: Senior Project Manager Title: Date: 08.06.2024 Date: EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: City of Arden Hills Owner's Project No.: PW-24-0100 Engineer: Bolton & Menk, Inc. Engineer's Project No.: OT1.130168 Contractor: S.M. Hentges & Sons, Inc. Agency's Project No.: Project: 2024 PMP Street & Utility Improvements Contract: 2024 PMP Street & Utility Improvements Application No.: 3 Application Period: From 06/29/24 to 08/01/24 Application Date: 08/02/24 A B C D E F F1 F2 G H I J K L Bid Item No. Description Contract Information Previous Estimate Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + 1) ($) % of Value of Item (J / F) (%) Balance to Finish (F - J) I($) Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Quantity Previous Estimate Value Previous Estimate Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Original Contract 1 MOBILIZATION 1.00 LUMP SUM 116,000.00 116,000.00 0.75 87,000.00 1.00 116,000.00 116,000.00 100% - 2 CLEARING 26.00 EACH 650.00 16,900.00 55.00 35,750.00 55.00 35,750.00 35,750.00 212% (18,850.00) 3 GRUBBING 26.00 EACH 320.00 8,320.00 55.00 17,600.00 55.00 17,600.00 17,600.00 212% (9,280.00) 4 CLEARING 0.07 ACRE 21,000.00 1,470.00 0.07 1,470.00 0.07 1,470.00 1,470.00 100% - 5 GRUBBING 0.07 ACRE 21,000.00 1,470.00 0.07 1,470.00 0.07 1,470.00 1,470.00 100% - 6 REMOVE CASTING 80.00 EACH 140.00 11,200.00 35.00 4,900.00 35.00 4,900.00 4,900.00 44% 6,300.00 7 REMOVE GATE VALVE & BOX 4.00 EACH 495.00 1,980.00 4.00 1,980.00 4.00 1,980.00 1,980.00 100% - 8 REMOVE VALVE BOX 5.00 EACH 250.00 1,250.00 1.00 250.00 1.00 250.00 250.00 20% 1,000.00 9 REMOVE HYDRANT 1.00 EACH 800.00 800.00 1.00 800.00 1.00 800.00 800.00 100% - 10 REMOVE DRAINAGE STRUCTURE 17.00 EACH 230.00 3,910.00 17.00 3,910.00 17.00 3,910.00 3,910.00 100% - 11 REMOVE SIGN 4.00 EACH 53.00 212.00 - - 2.00 106.00 106.00 50% 106.00 12 SALVAGE GATE VALVE & BOX 2.00 EACH 950.00 1,900.00 2.00 1,900.00 2.00 1,900.00 1,900.00 100% - 13 SALVAGE PIPE APRON 1.00 EACH 685.00 685.00 - - - - - 685.00 14 SALVAGE SIGN 4.00 EACH 53.00 212.00 - - 2.00 106.00 106.00 50% 106.00 15 SALVAGE MAILBOX SUPPORT 4.00 EACH 270.00 1,080.00 4.00 1,080.00 4.00 1,080.00 1,080.00 100% - 16 SAWING CONCRETE PAVEMENT (FULL DEPTH) 180.00 LIN FT 3.50 630.00 192.00 672.00 192.00 672.00 672.00 107% (42.00) 17 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 536.00 LIN FT 2.00 1,072.00 127.00 254.00 155.00 310.00 310.00 29% 762.00 18 REMOVE WATERMAIN 671.00 LIN FT 15.00 10,065.00 671.00 10,065.00 671.00 10,065.00 10,065.00 100% - 19 REMOVE SEWER PIPE (STORM) 139.00 LIN FT 22.00 3,058.00 139.00 3,058.00 139.00 3,058.00 3,058.00 100% - 20 REMOVE CURB & GUTTER 1,002.00 LIN FT 3.50 3,507.00 717.00 2,509.50 867.00 3,034.50 3,034.50 87% 472.50 21 REMOVE CURB & GUTTER (SPOT) 2,894.00 LIN FT 5.80 16,785.20 1,884.00 10,927.20 1,884.00 10,927.20 10,927.20 65% 5,858.00 22 REMOVE CONCRETE DRIVEWAY PAVEMENT 250.00 SQYD 8.00 2,000.00 265.00 2,120.00 265.00 2,120.00 2,120.00 106% (120.00) 23 REMOVE CONCRETE PAVEMENT 18.00 SQYD 15.00 270.00 18.00 270.00 18.00 270.00 270.00 100% - 24 REMOVE BITUMINOUS DRIVEWAY PAVEMENT 10.00 SQYD 10.00 100.00 - - 63.00 630.00 630.00 630% (530.00) 25 REMOVE BITUMINOUS WALK 4,565.00 SQ FT 0.70 3,195.50 4,565.00 3,195.50 4,565.00 3,195.50 3,195.50 100% - 26 REMOVE SKIMMER WALL 1.00 EACH 500.00 500.00 - - 1.00 500.00 500.00 100% - 27 GRADE CHANNEL 140.00 LIN FT 17.00 2,380.00 72.00 1,224.00 72.00 1,224.00 1,224.00 51% 1,156.00 28 EXCAVATION - COMMON 170.00 CU YD 27.00 4,590.00 - - 170.00 4,590.00 4,590.00 100% - 29 EXCAVATION - SUBGRADE 207.00 CU YD 29.00 6,003.00 84.00 2,436.00 145.25 4,212.25 4,212.25 70% 1,790.75 30 SELECT GRANULAR EMBANKMENT 77.00 CU YD 52.00 4,004.00 - - - - - 4,004.00 31 COMMON EMBANKMENT 50.00 CU YD 19.00 950.00 - - - - - 950.00 32 STABILIZING AGGREGATE 207.00 CU YD 34.00 7,038.00 84.00 2,856.00 145.25 4,938.50 4,938.50 70% 2,099.50 33 GEOTEXTILE FABRIC TYPE 7 2,718.00 SQYD 2.60 7,066.80 2,718.00 7,066.80 2,718.00 7,066.80 7,066.80 100% - 34 FULL DEPTH RECLAMATION 21,787.00 SQYD 5.00 108,935.00 2,052.00 10,260.00 17,143.00 85,715.00 85,715.00 79% 23,220.00 35 HAUL FULL DEPTH RECLAMATION 325.00 CU YD 15.00 4,875.00 372.04 5,580.60 372.04 5,580.60 5,580.60 114% (705.60) 36 EXPLORATORY EXCAVATION 24.00 HOUR 250.00 6,000.00 12.00 3,000.00 12.00 3,000.00 3,000.00 50% 3,000.00 37 REMOVE AND PATCH BITUMINOUS PAVEMENT 1,291.00 SQYD 30.00 38,730.00 - - - - - 38,730.00 38 MILL BITUMINOUS SURFACE (2.0") 15,820.00 SQYD 1.30 20,566.00 - - - - - 20,566.00 39 BITUMINOUS MATERIAL FOR TACK COAT 2,254.00 GAL 3.60 8,114.40 25.00 90.00 125.00 450.00 450.00 6% 7,664.40 40 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.0" THICK 10.00 SQYD 35.00 350.00 - - 41.00 1,435.00 1,435.00 410% (1,085.00) 41 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) 6,822.00 TON 98.00 668,556.00 247.38 24,243.24 1,492.43 146,258.14 146,258.14 22% 522,297.86 42 12" RC PIPE APRON 1.00 EACH 1,280.00 1,280.00 1.00 1,280.00 1.00 1,280.00 11280.00 100% - 43 INSTALL PIPE APRON 1.00 EACH 450.00 450.00 1.00 450.00 1.00 450.00 450.00 100% - 44 10" PVC PIPE APRON 1.00 EACH 670.00 670.00 - - - - - 670.00 45 TRASH GUARD FOR 36" SPAN PIPE APRON 1.00 EACH 1,490.00 1,490.00 - - - - - 1,490.00 46 12" RC PIPE SEWER 438.00 LIN FT 70.00 30,660.00 438.00 30,660.00 438.00 30,660.00 30,660.00 100% - 47 15" RC PIPE SEWER 63.00 LIN FT 76.00 4,788.00 63.00 4,788.00 63.00 4,788.00 4,788.00 100% - 48 18" RC PIPE SEWER 20.00 LIN FT 88.00 1,760.00 20.00 1,760.00 20.00 1,760.00 1,760.00 100% - 49 24" RC PIPE SEWER 11.00 LIN FT 129.00 1,419.00 11.00 1,419.00 11.00 1,419.00 1,419.00 100% - 50 65" SPAN RC PIPE -ARCH SEWER CL IIIA 16.00 LIN FT 420.00 6,720.00 16.00 6,720.00 16.00 6,720.00 6,720.00 100% - 51 CONNECT TO EXISTING STORM SEWER 33.00 EACH 1,125.00 37,125.00 25.00 28,125.00 27.00 30,375.00 30,375.001 82%1 6,750.00 52 CONNECT TO EXISTING MANHOLES (STORM) 1 5.001 EACH 1 810.00 1 4,050.00 5.001 4,050.00 1 5.001 4,050.00 1 1 4,050.00 100% - EJCDC C-620 Contractor's Application for Payment Unit Price (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 1 of 4 Progress Estimate - Unit Price Work Owner: City of Arden Hills Engineer: Bolton & Menk, Inc. Contractor: S.M. Hentges & Sons, Inc. Project: 2024 PMP Street & Utility Improvements Contract: 2024 PMP Street & Utility Improvements Application No.: 3 Application Period: From 06/29/24 to 08/01/24 A B C D E F F1 F2 G H Contract Information Previous Estimate Work Completed uescription SANITARY SEWER SPOT REPAIR JOINT SEALING SANITARY MANHOLE REINSTATE LATERALS SEWER PIPE GROUTING LINING SEWER PIPE 12" LINING SEWER PIPE 12" (STORM) CEMENTITIOUS LINING SANITARY MANHOLE TEMPORARY WATER SERVICE CONNECTTO EXISTING WATERMAIN HYDRANT VALVE BOX ADJUST VALVE BOX 1" CORPORATION STOP 6" GATE VALVE & BOX 8" GATE VALVE & BOX 12" GATE VALE & BOX 1" CURB STOP & BOX 1" TYPE PE PIPE 6" WATERMAIN DUCTILE IRON CL 52 12" WATERMAIN DUCTILE IRON CL 52 8" PVC WATERMAIN (C900) 4" POLYSTYRENE INSULATION DUCTILE IRON FITTINGS CASTING ASSEMBLY (SANITARY) CASTING ASSEMBLY (STORM) ADJUST FRAME & RING CASTING (STORM) CONSTRUCT DRAINAGE STRUCTURE DESIGN H CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL (2'X3' CB) CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4022 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 CONSTRUCT DRAINAGE STRUCTURE DESIGN 96-4020 GROUT CATCH BASIN OR MANHOLE SAFL BAFFLE RANDOM RIPRAP CLASS III 6" CONCRETE WALK 3" BITUMINOUS WALK DRILL & GROUT REINF BAR (EPDXY COATED) CONCRETE CURB & GUTTER DESIGN B618 CONCRETE CURB & GUTTER DESIGN B618 (SPOT) CONCRETE CURB & GUTTER DESIGN SPECIAL SURMOUNTABLE (SPOT) 6" CONCRETE DRIVEWAY PAVEMENT 7" CONCRETE VALLEY GUTTER TRUNCATED DOMES INSTALL MAILBOX SUPPORT TRAFFIC CONTROL SIGN PANELS TYPE C INSTALL SIGN DECIDUOUS TREE 2.5" CAL B&B TREE PRUNING STABILIZED CONSTRUCTION EXIT STORM DRAIN INLET PROTECTION SILT FENCE, TYPE MS Item Quantity Units 1.00 EACH 1.00 EACH 4.00 EACH 8.00 EACH 650.00 LIN FT 543.00 LIN FT 9.00 LIN FT 1.00 LUMP SUM 6.00 EACH 1.00 EACH 5.00 EACH 19.00 EACH 4.00 EACH 2.00 EACH 3.00 EACH 2.00 EACH 4.00 EACH 171.00 LIN FT 12.00 LIN FT 39.00 LIN FT 625.00 LIN FT 12.00 SQ YD 353.00 LB 46.00 EACH 58.00 EACH 2.00 EACH 4.00 LIN FT 8.00 LIN FT 26.00 LIN FT 81.00 LIN FT 7.00 LIN FT 9.00 LIN FT 19.00 EACH 8.00 EACH 68.00 CU YD 80.00 SQ FT 4,565.00 SQ FT 12.00 EACH 1,002.00 LIN FT 722.00 LIN FT 2,172.00 LIN FT 250.00 SQ YD 18.00 SQ YD 36.00 SQ FT 4.00 EACH 1.00 LUMP SUM 2.50 SQ FT 4.00 EACH 10.00 EACH 10.00 HOUR 1.00 LUMP SUM 67.00 EACH 200.00 LIN FT Value of Bid Item Unit Price I (C X E) 5,990.00 5,990.00 2,650.00 2,650.00 160.00 640.00 2,400.00 19,200.00 82.00 53,300.00 82.00 44,526.00 750.00 6,750.00 12,400.00 12,400.00 1,850.00 11,100.00 7,150.00 7,150.00 835.00 4,175.00 460.00 8,740.00 890.00 3,560.00 3,230.00 6,460.00 4,200.00 12,600.00 7,000.00 14,000.00 1,000.00 4,000.00 48.00 8,208.00 150.00 1,800.00 220.00 8,580.00 51.00 31,875.00 115.00 1,380.00 19.00 6,707.00 950.00 43,700.00 980.00 56,840.00 770.00 1,540.00 610.00 2,440.00 405.00 3,240.00 540.00 14,040.00 500.00 40,500.00 845.00 5,915.00 1,770.00 15,930.00 460.00 8,740.00 6,800.00 54,400.00 200.00 13,600.00 16.80 1,344.00 2.20 10,043.00 9.00 108.00 23.50 23,547.00 42.00 30,324.00 38.50 83,622.00 91.00 22,750.00 125.00 2,250.00 55.00 1,980.00 300.00 1,200.00 10,200.00 10,200.00 35.00 87.50 270.00 1,080.00 950.00 9,500.00 320.00 3,200.00 5,000.00 5,000.00 165.00 11,055.00 4.25 850.00 Quantity Previous Estimate 1.00 1.00 6.00 1.00 1.00 5.00 2.00 3.00 2.00 4.00 168.00 12.00 43.00 704.00 426.00 37.00 7.08 8.03 11.35 81.11 6.60 8.77 21.00 717.00 1,884.00 265.00 18.00 0.75 67.00 Value Previous Estimate 5,990.00 12,400.00 11,100.00 7,150.00 835.00 4,450.00 6,460.00 12,600.00 14,000.00 4,000.00 8,064.00 1,800.00 9,460.00 35,904.00 8,094.00 36,260.00 4,318.80 3,252.15 6,129.00 40,555.00 5,577.00 15,522.90 4,200.00 16,849.50 72,534.00 24,115.00 2,250.00 7,650.00 11,055.00 Estimated Quantity Incorporated in the Work 1.00 650.00 543.00 1.00 6.00 1.00 1.00 5.00 2.00 3.00 2.00 4.00 168.00 12.00 43.00 704.00 426.00 37.00 7.08 8.03 20.47 81.11 6.60 8.77 8.00 26.00 4,565.00 867.00 1,884.00 265.00 18.00 4.00 1.00 2.50 1.00 67.00 Value of Work Completed to Date (E X G) 5,990.00 53,300.00 44,526.00 12,400.00 11,100.00 7,150.00 835.00 4,450.00 6,460.00 12,600.00 14,000.00 4,000.00 8,064.00 1,800.00 9,460.00 35,904.00 8,094.00 36,260.00 4,318.80 3,252.15 11,053.80 40,555.00 5,577.00 15,522.90 54,400.00 5,200.00 10,043.00 20,374.50 72,534.00 24,115.00 2,250.00 1,200.00 10,200.00 87.50 270.00 11,055.00 Contractor's Application for Payment Owner's Project No.: Engineer's Project No.: Agency's Project No.: Application Date: I Materials Currently Stored (not in G) PW-24-0100 OT1.130168 08/02/24 J I K L Work Completed and Materials Stored to Date (H+I) 5,990.00 53,300.00 44,526.00 12,400.00 11,100.00 7,150.00 835.00 4,450.00 6,460.00 12,600.00 14,000.00 4,000.00 8,064.00 1,800.00 9,460.00 35,904.00 8,094.00 36,260.00 4,318.80 3,252.15 11,053.80 40, 55 5.00 5,577.00 15,522.90 54,400.00 5,200.00 10,043.00 20,374.50 72,534.00 24,115.00 2,250.00 1,200.00 10,200.00 87.50 270.00 11,055.00 of Value of Item (J/F) 100% 100% 100 100% 100% 100% 20% 125% 100% 100% 100% 100% 98% 100 110 113 121 64 177% 100% 79% 100% 94 97% 100 38% 100 87 87 106 100% 100% 100% 100% 25% 100% Balance to Finish (F - J) 2,650.00 640.00 19,200.00 6,750.00 3,340.00 8,740.00 (890.00) 144.00 (880.00) (4,029.00) 1,380.00 (1,387.00) 43, 700.00 20,580.00 1,540.00 (1,878.80) (12.15) 2,986.20 (55.00) 338.00 407.10 8,740.00 8,400.00 1,344.00 108.00 3,172.50 30,324.00 11,088.00 (1,365.00) 1,980.00 810.00 9,500.00 3,200.00 5,000.00 850.00 EJCDC C-620 Contractor's Application for Payment Unit Price (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 2 of 4 Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: City of Arden Hills Owner's Project No.: PW-24-0100 Engineer: Bolton & Menk, Inc. Engineer's Project No.: OT1.130168 Contractor: S.M. Hentges & Sons, Inc. Agency's Project No.: Project: 2024 PMP Street & Utility Improvements Contract: 2024 PMP Street & Utility Improvements Application No.: 3 Application Period: From 06/29/24 to 08/01/24 Application Date: 08/02/24 A B C D E F F1 F2 G H I J K L Bid Item No. Description Contract Information Previous Estimate Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + 1) ($) % of Value of Item (J / F) N Balance to Finish (F - J) ($) Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Quantity Previous Estimate Value Previous Estimate Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) 106 FLOTATION SILT CURTAIN TYPE STILL WATER 43.00 LIN FT 38.00 1,634.00 - - - - - 1,634.00 107 SEDIMENT CONTROL LOG TYPE WOOD FIBER 60.00 LIN FT 4.30 258.00 - - - - - 258.00 108 COMMON TOPSOIL BORROW 584.00 CU YID 43.00 25,112.00 - - - - - 25,112.00 109 SODDING TYPE LAWN 195.00 SQ YID 19.50 3,802.50 - - - - - 3,802.50 110 ROLLED EROSION PREVENTION CATEGORY 20 W/ SEED MIXTURE (XX- 4,406.00 SQ YID 4.10 18,064.60 445.00 1,824.50 2,970.00 12,177.00 12,177.00 67% 5,887.60 111 4" SOLID LINE MULTI -COMPONENT 150.00 LIN FT 2.20 330.00 - - - - - 330.00 112 CROSSWALK MULTI -COMPONENT 512.00 SQ FT 6.50 3,328.00 - - - - - 3,328.00 113 MOBILIZATION 1.00 LUMP SUM 6,700.00 6,700.00 0.75 5,025.00 1.00 6,700.00 6,700.00 100% - 114 REMOVE CURB & GUTTER (SPOT) 126.00 LIN FT 6.50 819.00 98.00 637.00 124.00 806.00 806.00 98%1 13.00 115 REMOVE BITUMINOUS CURB 150.00 LIN FT 4.50 675.00 150.00 675.00 150.00 675.00 675.00 100% - 116 REMOVE RETAINING WALL 90.00 LIN FT 21.00 1,890.00 90.00 1,890.00 90.00 1,890.00 1,890.00 100% - 117 REMOVE BITUMINOUS WALK 17,745.00 SQ FT 0.55 9,759.75 12,065.00 6,635.75 17,745.00 9,759.75 9,759.75 100% - 118 EXCAVATION - SUBGRADE 110.00 CU YID 37.00 4,070.00 - - - - - 4,070.00 119 STABILIZING AGGREGATE 110.00 CU YID 34.00 3,740.00 - - - - - 3,740.00 120 SUBGRADE PREPARATION 1,972.00 SC, YID 2.50 4,930.00 1,340.00 3,350.00 1,972.00 4,930.00 4,930.00 100% - 121 MODULAR BLOCK RETAINING WALL 638.00 SQ FT 55.00 35,090.00 396.00 21,780.00 396.00 21,780.00 21,780.00 62% 13,310.00 122 4" PERF TP PIPE DRAIN 110.00 LIN FT 14.50 1,595.00 110.00 1,595.00 110.00 1,595.00 1,595.00 100% - 123 6" CONCRETE WALK 585.00 SQ FT 14.80 8,658.00 225.00 3,330.00 464.00 6,867.20 6,867.20 79% 1,790.80 124 3" BITUMINOUS WALK 17,745.00 SQ FT 1.90 33,715.50 12,065.00 22,923.50 17,745.00 33,715.50 33,715.50 100% - 125 DRILL & GROUT REINF BAR (EPDXY COATED) 28.00 EACH 10.00 280.00 - - - - - 280.00 126 CONCRETE CURB & GUTTER DESIGN B618 (SPOT) 126.00 LIN FT 42.00 5,292.00 68.00 2,856.00 84.00 3,528.00 3,528.00 67% 1,764.00 127 CONCRETE CURB DESIGN V 40.00 LIN FT 42.00 1,680.00 30.00 1,260.00 40.00 1,680.00 1,680.00 100% - 128 TRUNCATED DOMES 100.00 SQ FT 58.00 5,800.00 64.00 3,712.00 108.00 6,264.00 6,264.00 108% (464.00) 129 BITUMINOUS CURB 150.00 LIN FT 12.00 1,800.00 - - 150.00 1,800.00 1,800.00 100% - 130 TREE PRUNING 30.00 HOUR 325.00 9,750.00 5.00 1,625.00 5.00 1,625.00 1,625.00 17% 8,125.00 131 SILT FENCE, TYPE MS 4,265.00 LIN FT 2.40 10,236.00 - - - - - 10,236.00 132 COMMON TOPSOIL BORROW 282.00 CU YID 43.00 12,126.00 - - - - - 12,126.00 133 ROLLED EROSION PREVENTION CATEGORY 20 W/ SEED MIXTURE (XX- 2,024.00 SQ YID 4.00 8,096.00 - - 95.00 380.00 380.00 5% 7,716.00 134 MOBILIZATION 1.00 LUMP SUM 4,200.00 4,200.00 - - 1.00 4,200.00 4,200.00 100% - 135 MUCK EXCAVATION (POND 1) 205.00 CU YID 100.00 20,500.00 - - 205.00 20,500.00 20,500.00 100% - 136 MUCK EXCAVATION (POND 2) 395.00 CU YID 110.00 43,450.00 - - - - - 43,450.00 137 POND DEWATERING (POND 1) 1.00 LUMP SUM 2,450.00 2,450.00 - - 1.00 2,450.00 2,450.00 100% - 138 POND DEWATERING (POND 2) 1.00 LUMP SUM 2,930.00 2,930.00 - - - - - 2,930.00 139 SILT FENCE, TYPE MS 1,541.00 LIN FT 2.40 3,698.40 - - - - - 3,698.40 Original Contract Totals $ 2,238,418.15 $ 798,883.94 $ 1,279,800.59 $ - $ 1,279,800.59 57% $ 958,617.56 EJCDC C-620 Contractor's Application for Payment Unit Price (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 3 of 4 Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: City of Arden Hills Owner's Project No.: PW-24-0100 Engineer: Bolton & Menk, Inc. Engineer's Project No.: OT1.130168 Contractor: S.M. Hentges & Sons, Inc. Agency's Project No.: Project: 2024 PMP Street & Utility Improvements Contract: 2024 PMP Street & Utility Improvements Application No.: 3 Application Period: From 06/29/24 to 08/01/24 Application Date: 08/02/24 A B C D I E F F1 F2 G H I J K L Bid Item No. Description Contract Information Previous Estimate Work Completed Materials Currently Stored (not in G) ($) Work Completed and Materials Stored to Date (H + 1) ($) % of Value of Item (J / F) (%) Balance to Finish (F - J) I($) Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Quantity Previous Estimate Value Previous Estimate Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Change Orders CO1 ICEMENT STABILIZATION OF ROYAL HILLS DRIVE 1.00 LUMP SUM 40,903.03 40,903.03 1.00 40,903.03 40,903.03 100% - Change Order Totalsi $ 40,903.03 1 $ 40,903.03 1 $ 1 $ 40,903.03 1 100% $ - Original Contract and Change Orders Project Totals $ 2,279,321.18 1 $ 1,320,703.62 1 $ - $ 1,320,703.62 1 58% $ 958,617.56 EJCDC C-620 Contractor's Application for Payment Unit Price (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 4 of 4 CONSENT ITEM - 8F -AII�)E_N HILLS MEMORANDUM DATE: August 12, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Lucas J. Miller, Assistant Public Works Director SUBJECT: Nursery Hill Lane Sanitary Sewer Repair and Lining Quote Budgeted Amount: Actual Amount: Funding Source: $25,000 $11,154.40 Sanitary Utility Fund $3,506.67 over budget Council Should Consider Motions to approve, table, or deny the following: • Quote for repair and lining work from Hydro-Klean, LLC in the amount of $11,154.40. Back2round/Discussion In June this year, a sewer backup was detected from a manhole at the location of Hamline Ave and Nursery Hill Lane. City Maintenance Staff reacted accordingly, mobilized and jetted the sewer line, removing the clog causing the backup. City Maintenance Staff televised the line and discovered three broken gaskets in the PVC sewer main which caused solids to hang up and therefore causing the backups over time (shown in Attachment B). In order to fix these gaskets and unsealed joints, a robot will need to be used to trim off the hanging gaskets and then the entire pipe run will need to be lined in order to prevent I/I and sewer leakage. Staff looked to Hydro-Klean to provide a quote for the repair and lining as they currently have crews within the City working on the 2024 CIPP Project. Hydro-Klean provided a quote using the same competitive bid pricing from the 2024 CIPP Project. Staff reviewed the pricing and found it to be reasonable and acceptable. Staff recommends that Council approve the Quote (Attachment A) from Hydro-Klean in the amount of $11,154.40 to perform the repair and lining work described. Budget Impact This quote exceeds the remaining budgeted amount of $7,647.73 for sewer repair maintenance; however, the overage of $3,506.67 will be absorbed in other areas of the Sanitary Utility Fund budget. Attachments Attachment A: Hydro-Klean Quote PQ001562 Attachment B: Televising Report from City Maintenance Staff of issues Page 1 of 1 Hir Hydro-Klean, LLC 333 NW 49th Place Des Moines, IA, 50313 Phone: 515-283-0500 MY17#10 KLEAJV City of Arden Hills, MN 1245 West Highway 96 Arden Hills MN 55112 United States of America Attachment A 0 Quote Nbr.: PQ001562 Order Date: 06/13/2024 Valid Until: 09/11/2024 Sales Person: Stephen Stoia Customer ID: 100257 Payment Terms: Net 30 Days City of Arden Hills, MN 1245 West Highway 96 Arden Hills MN 55112 United States of America Description probable project cost to perform the following tasks on a unit cost basis: Variations in the work scope will require execution of a change order. RESC.QTY. ITEM QTY. UOM Mobilization 1.0000 EACH 500.0000 500.00 Prep Work 260.0000 FOOT 6.9400 1,804.40 8" CIPP Lining 260.0000 FOOT 32.5000 8,450.00 Reinstatements 2.0000 EACH 50.0000 100.00 Gasket Removal 3.0000 EACH 100.0000 300.00 Pipe Rehab Project Resources 1.0000 EACH 0.0000 0.00 *NOTE: Quote does not include any applicable taxes Prepared By: Stephen Stoia Accepted By: *Quote Total: 11,154.40 Approved By: Wade Anderson Date: PO#: It ,-fi` DE_N HILLS PusLic WORKS A -a HSJCL Owner: City of Arden Hills PSR: Upstream MH: A-102 Downstream MH: A099 USMH DSMH Rim to Invert: Rim to Grade: Pipe Geometry: 8 in (Circular) Material: Polyvinyl Chloride Lining Method: Coating Method: Year Constructed: Pipe Use: Sanitary Sewage Pipe Total Length: (unspecified) I ..4: LVL+Q LIVII Address: Nursery Hill Ln, Arden Hills Drainage Area: Latitude: Longitude: Elevation: GPS Accuracy: Location Code: Location Details: r% 'Jul I III lul y A-102 camera direction > US nspection: A-102 — A099 129 • Mav Attachment B 1245 Highway 96 W Arden Hills MN, 55112 Office 651-792-7852 Project: Work Order: Customer: PO Number: Additional Info: Inspection Media Date/Time: 29 • May • 2024 07:22 Surveyed By: MSeifert (P0046258-022024) Reviewed By: Camera Direction: Downstream Purpose: Technology: Pre -Cleaning: Light Cleaning Date Cleaned: Flow Control: Length Surveyed: 260.0 ft Weather: rl-4: rtaLiiiya Structural 0 & M Overall Quick: 0000 5122 5122 S �SG, Pipe Rating: 0 9 9 Rating Index: 0 3 3 Consequence of Failure: 260.0 ft televised asset length not specified Page 1 of 3 A099 DS J Generated: Wednesdav, Mav 29, 2024 7:54 AM VUJCI VOL IUIIJ A-102 rFeet Code cJn Clock Value Grade Description Remarks 000.0 AMH Access Point Manhole A-102 MWL 5% Miscellaneous Water Level 008.2 TF 10 4 in Tap Factory 3 m a o' v o 109.7 ISSRB 10 -12 5% 0 Intruding Sealing Ring Broken 121.9 ISSRH 10 - 12 5% 0 Intruding Sealing Ring Hanging 0 v 146.6 ISSRH 4-9 33% © Intruding Sealing Ring Hanging onvo 158.5 TF 10 4 in Tap Factory 260.0 AMH Access Point Manhole A-099 A099 Inspection: A-102 — A099 [29 • May • 20241 Paqe 2 of 3 Generated: Wednesday, May 29, 2024 7:54 AM VI IUFO I IV IJ 0003.0 F 09.7D Access Point Manhole at 000.0 ft I A-102 Tap Factory at 008.2 ft, 10 o'clock 0121.9 F -08.9D [Grade 21 Intruding Sealing Ring Hanging at 121.9 ft, 10 -12 o'clock 0158.5 F -09.3D Tap Factory at 158.5 ft, 10 o'clock 0003.0 F 09.7D Miscellaneous Water Level at 000.0 ft 0109.7 F 09.6D . [Grade 21 Intruding Sealing Ring Broken at 109.7 ft, 10 -12 o'clock r 0146.6 F 09.4D [Grade 5] Intruding Sealing Ring Hanging at 146.6 ft, 4 - 9 o'clock 0000.0 F 09.7D Access Point Manhole at 260.0 ft I A-099 nwection: A-102 — A099 129 • Mav • 20241 Page 3 of 3 Generated: Wednesdav, Mav 29, 2024 7:54 AM CONSENT ITEM - 8G 'It HILLS MEMORANDUM DATE: August 12, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: 2024 PMP Street and Utility Improvements Project — Professional Services Agreement Amendment No. 2 with Bolton & Menk, Inc. Budgeted Amount $3,001,100 Council Should Consider Actual Amount: $2,905,694 (Includes Amendment No. 2) Motion to approve, table, or deny the following: Funding Source: PIR, Surface Water, Sanitary, Water, Special Assessments • Professional Services Agreement Amendment No. 2 with Bolton & Menk, Inc. in the amount of $22,000. Background/Discussion Through the construction phase for the 2024 PMP Street & Utility Improvements Project, there have been a number of unanticipated site conditions and delays which have led to additional consulting fees being accrued. Attachment A, provides a list of items in detail for these additional construction services, including topographic survey, staking, construction administration, and construction observation. City Staff recommends approving PSA Amendment No. 2 in the amount of $22,000 with Bolton & Menk. Budget A summary of the project costs and funding sources to date is provided below: Total As -Bid Expenses Construction: $ 2,238,418.15 Engineering Feasibility & Design: $ 190,457.00 Construction Mgmt: $ 128,299.00 PSA Amendment No. 1 $ 23,000.00 PSA Amendment No. 2 $ 22,000.00 Page 1 of 2 Gen Admin & Legal: $ 8,775.08 Material Testing: $ 30,000.00 Change Order #1 $ 40,903.03 Const. Contingency: $ 223,841.82 Total Project Cost: $ 2,905,694.08 Proposed project funding sources are a combination of the City's Permanent Improvement Revolving (PIR) fund, utility funds, special assessments, the Rice Creek Watershed District Stormwater Grant and Ramsey County for street and utility improvements summarized in the following table: Total Estimated Fundin PIR Fund: $ 1,073,016 Special Assessments: $ 718,176 Water Utility: $ 260,304 Sanitary Sewer Utility: $ 177,548 Surface Water Utility: $ 581,233 RCWD Stormwater Grant: $ 70,000 Ramsey County (Surface Water): $ 25,417 TOTAL FUNDING: $ 2,905,694 Attachments Attachment A: PSA Amendment No. 2 with Bolton & Menk Page 2 of 2 OBOLTON & MENK Real People. Real Solutions. August 1, 2024 David Swearingen, PE Public Works Director/City Engineer City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Attachment A RE: Engineering for 2024 PMP Street & Utility Improvements Project Amendment 2 - Additional Construction Services Dear David: Ph: (952) 890-0509 Fax: (952) 890-8065 Bolton-Menk.com Through the construction phase for the City of Arden Hills' 2024 PMP Street & Utility Improvements Project, there have been a number of unanticipated site conditions and delays which have led to additional consulting fees being accrued. Below is a list of the items that required additional construction services, including topographic survey, staking, construction administration, and construction observation: The beginning of construction required a higher level of effort to complete construction observations on subsurface utility installations. As such, we were trending over budget half way through the project. Therefore, we reached out to city staff in mid -June to let you know of our concerns and ask how to proceed with our services moving forward. Being that the majority of the remaining work was street/surface work, we agreed to lower our average weekly construction observation hours moving forward as much of this work could be inspected after the fact, if necessary. Identifying this early allowed us time to make a change and keep the project engineering fees on budget (and actually allow for additional weeks of construction services under the original budget). It was determined in the field that the park improvements completed last fall did not align with the proposed street improvements, and particularly the parallel parking bumpout area, on Royal Lane. The designs matched up horizontally but did not align vertically due to the improvements being completed after topographic survey was completed in the area for the project design. As a result, we had to complete additional topographic survey of the area including the new park improvements, re -design the parallel parking bumpout area/curb and gutter/pavement crown transition, and re -stake the improvements to make them constructable. It was determined in the field that the subbase materials on Royal Hills Drive were too soft to complete grading work and support the identified street rehabilitation method. This resulted in additional construction administration time to investigate the issue, identify possible solutions, and coordinate a change order to properly address the issue. In the end, an innovative cement stabilization method was successfully implemented and will serve as an example that could potentially be utilized elsewhere in the city in the future. • The construction schedule is taking the contractor longer than anticipated due to significant rain delays causing additional construction work earlier in the season and due to other unanticipated H:\ARDH\0T1130168\0_2024 PMP Street & Utility Improvements\A_Project Management\Z_Contracts\Amendments\Amendment 2.2\130168_2024 PMP Street & Utility Improvements Amendment 2_20240801.docx Bolton & Menk is an equal 0000rtunity emolover. site conditions noted below. Our original proposal assumed a 12-week construction schedule. The contractor's original construction schedule indicated construction would generally run from April 29th, 2024 to June 28th, 2024 (or approximately 9-weeks). We are now approaching the end of the 14t' week of construction and the contractor's updated schedule is tentatively showing work will be substantially completed by the end of next week (the 15t' week of construction), however, their schedule has continued to extend slightly the last few weeks. We are anticipating that our construction services contract budget will be exhausted before the end of this week. Based on our phone conversation, it was indicated that the city would like to see Bolton & Menk continue with the same level of effort necessary to properly close out the project as we have been providing the last number of weeks. Our original proposal allocated $3,790 for punchlists, final inspections, and project closeout requirements and an additional $6,197 to complete an as -built survey of new utility structures and drafting of record drawings. Ensuring we maintain budget for those tasks after substantial completion and adding additional time for the anticipated construction administration and construction observation efforts to get us to substantial completion, we are estimating $22,000 in additional fees will be necessary to provide the requested level of service through project completion. However, the actual time necessary to complete the project will be dictated by the contractor's schedule for completion and may necessitate an increase or decrease to that estimate accordingly. TOTAL ESTIMATED AMENDMENT FEE _ $22,000 We appreciate your trust in us to bring this project through final completion and ensure it is constructed in accordance with the contract documents. We are grateful for the City of Arden Hills continued support of our services and allowing us to be a part of these significant improvements for the neighborhood. Sincerely, BOLTON & MENK, INC. Brad Fisher, P.E. Principal Engineer This document shall serve as an amendment to the Agreement for Professional Services between the parties, dated April 10, 2023 (the "Contract"), pursuant to Section 3.A.1 thereof. All other provisions of the Contract shall remain in full force and effect except as herein modified. Accepted: City of Arden Hills cc: Mike Waltman, P.E., Principal Engineer H:\ARDH\OT1130168\0_2024 PMP Street & Utility Improvements\A_Project Management\Z_Contracts\Amendments\Amendment 2.2\130168_2024 PMP Street & Utility Improvements Amendment 2_20240801.docx Bolton & Menk is an equal 0000rtunity emolover. CONSENT ITEM - 8H ,!Tt -AII�)EN_ HILLS MEMORANDUM DATE: August 12, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: 2024 PMP — Ramsey County Cooperative Agreement for Pond Dredging Budgeted Amount: Actual Amount: Funding Source: $27,139.20 $27,139.20 Ramsey County Council Should Consider Motions to approve, table, or deny the following: Agreement PW2023-22, Ramsey County Cooperative and Maintenance Agreement with The City of Arden Hills for Hamline Avenue at Colleen Avenue Stormwater Pond 2 related to the 2024 PMP Street and Utility Improvement project. Backaround/Discussion City staff has been coordinating with Ramsey County regarding the cost -share of pond dredging work related to the 2024 PMP Street & Utility Improvement project. As both entities have contributing drainage that enter what is being labeled "Pond 2", a Cooperative and Maintenance Agreement (Attachment A) is necessary to split the costs of the dredging work. Pond 2 is located within the project area near the intersection of Colleen Avenue and Hamline Avenue North. City staff recommends City Council approve Agreement PW2023-22. Budget Impact The City and County will split the as -bid $54,278.40 cost of the dredging at Pond 2, 50150. If there are change orders related to this work, the cost will still be split 50150. Page l of 2 Total Estimated Fundin PIR Fund: $ 1,073,016 Special Assessments: $ 718,176 Water Utility: $ 260,304 Sanitary Sewer Utility: $ 177,548 Surface Water Utility: $ 581,233 RCWD Stormwater Grant: $ 70,000 Ramsey County (Surface Water): $ 25,417 TOTAL FUNDING: $ 2,905,694 Attachments Attachment A: PW2023-22 Ramsey County Cooperative and Maintenance Agreement Page 2 of 2 Attachment A Agreement PW2023-22 RAMSEY COUNTY COOPERATIVE AND MAINTENANCE AGREEMENT WITH THE CITY OF ARDEN HILLS FOR Hamline Avenue at Colleen Avenue Stormwater Pond 2 Attachments: City Cost - $27,139.20 A — Bid Results for Pond 2 County Cost - $27,139.20 B1 — Depiction of 2024 PMP Street and Utilities Improvement Total Project Cost: $54,278.40 Project B2 — Project Location This Agreement ("Agreement") is between the City of Arden Hills, a municipal corporation ("City") and Ramsey County, a political subdivision of the State of Minnesota, ("County") for the dredging and maintenance of Hamline Avenue at Colleen Avenue Stormwater Pond 2 (such pond, "Pond 2", and the dredging and maintenance of Pond 2 contemplated in this Agreement, the "Project"). RECITALS 1. The Project is included in Ramsey County's 2024 — 2028 Transportation Improvement Program. 2. The Project is a part of an overall street and utilities improvement project, shown on Attachment B1 attached hereto and designated as City of Arden Hills 2024 PMP Street and Utility Improvements Project (the "2024 PMP Street and Utilities Improvement Project"). 3. Pond 2 is located within the project area of the 2024 PMP Street and Utilities Improvement Project, near the intersection of Colleen Avenue and Hamline Avenue North, as shown on Attachment B2, attached hereto. 4. The segment of Hamline Avenue North that is located in the area affected by 2024 PMP Street and Utilities Improvement Project is designated County State Aid Highway (CSAH) 50 and is located within the City. 5. Colleen Avenue is a City street. 6. Pond 2 has contributing drainage from and serves both County roads and City streets, including CSAH 50 and Colleen Avenue. PW 2023-22 Page 1 of 9 7. City and County mutually desire to share the cost of the Project as set forth herein and to memorialize their agreement pertaining to the maintenance of Pond 2. NOW THEREFORE, City and County mutually agree as follows: AGREEMENTS Responsibility for Design Engineering 1.1. Plans, specifications, and proposals will be prepared in accordance with Mn/DOT State Aid requirements. 1.2. The City will prepare plans, specifications, and proposals for the Project, which will include, among other things, draining the pond, excavate the accumulated sediment, and re -grade to restore the pond to its original operating capacity. Maintenance work pertaining to Pond 2 that is described on Attachment A as Schedule C- Alternate 2. 1.3. Plans for the Project showing proposed work will be presented to the County and will be on file at Arden Hills Public Works Department. 1.4. Any costs associated with Project revisions after the completion of plans and specifications will be paid for by the party requesting the revisions. Revisions are subject to approval by the City. 2. Procurement and Award of Contract 2.1. The City will take bids in accordance with state law and City procedures. 2.2. The City will prepare an abstract of bids and a cost participation summary based on the lowest responsible bidder's proposal, and will provide the same to the County. 2.3. The City will request the County's concurrence to award a contract to the lowest responsible bidder. 3. Responsibility for Construction Engineering 3.1. The City shall perform or contract the performance of the construction engineering for all elements of the Project. PW 2023-22 Page 2 of 9 4. Project Costs 4.1. Except as provided herein, the County and City will participate in the costs of construction in accordance with the Ramsey County Cost Participation Policy and approved in the 2024 — 2028 Ramsey County Transportation Improvement Plan. If there is a conflict between the Cost Participation Policy and this Agreement, this Agreement will prevail. 4.2. The City and County will split the costs of the Project as follows: County shall be responsible for $27,139.20 of the Total Project Costs and City shall be responsible for $27,139.20 of the Total Project Costs. 5. Payment Schedule 5.1. The City will invoice the County for its share of Total Construction Costs upon completion of the Project. 5.2. Payment will be made within 30 days of receipt of an invoice. 6. Ownership and Maintenance Responsibility for Project Elements 6.1. Ownership and Maintenance Responsibility of the Storm Sewer System (catch basins and leads, main, infiltration systems, ponding, water treatment) 6.1.1. The City shall own the following components of the storm sewer system: i. Trunk line ii. Trunk line manholes iii. Surface drains located outside of the County road right-of-way and associated leads iv. Trunk line outfalls v. BMP(s) 1. Pond 2, located on Hamline Ave. at Colleen Ave. 6.1.2. The County shall own the following components of the storm sewer system: vi. Catch basins vii. Catch basin leads viii. Cross -culverts ix. Surface drains located within the County road right-of-way PW 2023-22 Page 3 of 9 6.1.3. The City and County shall each maintain the components of the storm sewer system under their respective ownership. 7. The County grants the City temporary construction permits over all County owned rights -of -way and property within the limits of the Project for use during construction at no cost to the City. 8. The City and County shall indemnify, defend, and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney's fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents, or employees, in the execution, performance, or failure to adequately perform the indemnifying party's obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. II:IaVaIMA/_\I0I0721:Ze7aI.1R2MATOa101l0112 1101116 1MII 'd:3A_1,1:f PW 2023-22 Page 4 of 9 CITY OF ARDEN HILLS, MINNESOTA Date: Mayor Date: Director of Public Works Approved as to Form: City Attorney PW 2023-22 Page 5 of 9 RAMSEY COUNTY, MINNESOTA Date: Johanna Berg, County Manager Approval recommended: Brian Isaacson, Director Public Works Department Approved as to form: Assistant County Attorney PW 2023-22 Page 6 of 9 ATTACHMENT A Project Budget SCHEDULE "C" - ALTERNATE 2 (POND DREDGING) 134 2021.501 MOBILIZATION LUMP SUM 1.0 $4,200.00 $4,200.00 136 2106.507 MUCK EXCAVATION (POND 2) (EV)(P) CU YD 395.0 $110.00 $43,450.00 138 2106.601 POND DEWATERING (POND 2) LUMP SUM 1.0 $2,930.00 $2,930.00 139 2573.503 SILT FENCE, TYPE MS LIN FT 1,541.0 $2.40 $3,698.40 PW 2023-22 Page 7 of 9 w ATTACHMENT B2 -XI b woo �. ATTACHMENT 62 ` 101►IM PW 2023-22 Page 9 of 9 NEW BUSINESS -11A '!Tt -AII��EN_ HILLS MEMORANDUM DATE: August 12, 2024 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, Interim City Administrator SUBJECT: Update to the TCAAP Final AUAR and Mitigation Plan Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should consider approving the update to the AUAR provided by Kimley Horn. Background At the July 22" d City Council Work Session meeting, Kimley Horn presented the 2024 draft AUAR update for a final review before approval. Council direction was to have Kimley Horn give a brief presentation (see Attachment A) and answer any questions at the next regular meeting before the adoption of the AUAR update. This update needs to be completed every five years until all the development in the area has been approved. The original AUAR was approved back in 2014 and updated in 2019. The AUAR will remain valid for an additional five years from the date of adoption. Following meetings with staff, Council, and the required public comment period, Kimley Horn has completed the update and put it forward for Council approval. Also, Kimley Horn has provided a background memo outlining the update (see Attachment B). Due to the length of the document, it has not been provided as an attachment but it can be found here: https: //cityofardenhills.org/DocumentCenterNiew/6186/Draft-AUAR-UPDATE-2024?bidld— Budget Impact N/A Attachment Attachment A: PowerPoint Presentation Attachment B: Kimley Horn Memo Page 1 of 1 Attachment A TCAA A AR Update Arden Hills City Council Meeting August 12, 2024 What is an Alternative Urban Areawide Review (AUAR)? • Environmental review process under Minnesota State Rules • Completed by the Responsible Governmental Unit (RGU) • Planning tool to understand how different development scenarios would affect the environment • Can inform local planning and zoning decisions What is an AUAR? • Evaluates different development scenarios rather than a specific development plan • At least one development scenario must be consistent with the comprehensive plan • One development scenario must capture potential maximum density • Identifies potential impacts and mitigation strategies, including anticipated permits and approvals • Informs the public about potential development AUAR Updates • Update must be completed every 5 years until all development in the study area has been approved • Identify: • Any changes to the development scenarios • Updates to the impact analysis and mitigation plan to reflect changes in the study area or in applicable regulations • 10 business day comment period • If no objections are filed by state agencies or the Metropolitan Council, the RGU can adopt the AUAR Update TCAAP AUAR Update Overview • AUAR originally adopted in 2014, updated in 2019 and 2024 • Notice of availability was published in the EQB Monitor on May 14, 2024 • Comments were accepted through May 29, 2024 • No objections were received • Two comment letters received: Metropolitan Council and Minnesota Department of Natural Resources (DNR) • Comments have been responded to and incorporated into the AUAR Update TCAAP AUAR Update Overview • 429-acre study area * 427 acres owned by Ramsey County * 2 acres owned by Ramsey County Parks & Recreation • No development has occurred within the study area to date 1� 6�., 10 Legend Ak ALIAR Study Area Regional Park 0 750 1.500 () Feet TCAAP AUAR Update Overview Two development scenarios: JJVIVIJV Zoning Scenario is based on the 2030 Comprehensive Plan (plan in when the AUAR was originally prepared in 2014) • The development allowed by the current Comprehensive Plan and TCAAP Regulating Plan is under what was studied for the Maximum Development Scenario AUAR Topics • Cover types • Land use • Geology, soils, and topography/landforms • Water resources • Contamination/hazardous materials/solid wastes • Fish, plant communities, and sensitive ecological resources (rare features) • Historic properties • Visual • Air • Noise • Transportation Cumulative potential effects Other potential environmental effects Changes Reflected in the 2024 AUAR Update • Cover types • Updated map to reflect existing conditions on site • Land use • Comprehensive Plan amendment and TCAAP Redevelopment Code amendment to increase residential density (January 2024) • Water resources • Wetland approvals from the US Army Corps of Engineers and Rice Creek Watershed District have been extended through 2025 Changes Reflected in the 2024 AUAR Update • Contamination/hazardous materials/solid waste • The soil and surface water at the TCAAP site were delisted from the federal Superfund list (September 2019) and the state Superfund list (April 2020) • Continued assessment and remediation activities by the US Army • Fish, plant communities, and sensitive ecological resources • Updated review by the DNR identified suitable habitat for several state -listed species in the vicinity of the study area • Visual • Allowable maximum building height increased for the Campus Commercial and Town Center portions of the site (15 stories and 10 stories, respectively) Changes Reflected in the 2024 AUAR Update • Transportation • Conducted new traffic counts in March 2024, updated horizon year analysis from 2030 to 2040, used current Institute of Traffic Engineers (ITE) Trip Generation Manual (11 th Edition) • Evaluated five intersections: • Mounds View Boulevard & County Road H • CSAH 96 & US Highway 10 Southbound (SB) Ramp • CSAH 96 & Northern Heights/TCAAP South Access • County Road H & 1-35W SB Ramp • County Road H & 1-35W Northbound (NB) Ramp • Evaluated variation of Maximum Development Scenario with a discount retail superstore Changes Reflected in the 2024 AUAR Update Trip Generation • Trip generation results are slightly lower than shown in the Changes Reflected in the 2024 AUAR Update Capacity Analysis • Described in terms of Level of Service (LOS) ranging from A (best) to F (worst) • LOS E means an intersection is at capacity • Intersection of Mounds View Boulevard & County Road H — LOS E during the PM peak hour • Under both development scenarios • Other intersections evaluated — LOS C or better • Under both development scenarios, including the Maximum Development Scenario with a discount retail superstore • With the addition of the discount retail superstore, it is anticipated that the roadway network would have adequate capacity to accommodate the increase in traffic Mitigation Plan Update • No new mitigation measures identified for: • Cover types • Land use • Water resources • Contamination/hazardous materials/solid wastes 14 Mitigation Plan Update • New mitigation measures: • Avoidance plans will be required for Blanding's turtle and ghost tiger beetle • Disturbance to trees and other suitable habitat for rare bird and bat species will be avoided during applicable nesting, breeding, or active seasons • A rare plant survey will be required • Native seed mixes will be used on disturbed soil where practicable • Wildlife -friendly erosion control mesh will be used where practicable • Wildlife -friendly lighting will be considered • Ramsey County or developers will be responsible for compliance with the federal Endangered Species Act Mitigation Plan Update • New mitigation measures: • Monitor the intersection of Mounds View Boulevard and County Road H as development occurs to see if traffic volumes, delays, and queues are realized • Restripe the southbound through lane at CSAH 96 & Northern Heights/TCAAP South Access to be a shared through/right turn lane Next Steps • Adoption by City Council • Notice of adoption published in the EQB Monitor Attachment B Kimley»>Horn Update for City Council August 6, 2024 AUAR UPDATE BACKGROUND An Alternative Urban Areawide Review (AUAR) is an environmental review process under Minnesota State Rules. AUARs evaluate different development scenarios within a study area rather than a specific development plan. The Twin Cities Army Ammunition Plant (TCAAP) AUAR study area is 429 acres located within the broader TCAAP site in Arden Hills. The AUAR study area is bounded by County State Aid Highway (CSAH) 96 on the south, by US Highway 10 and Interstate 35W (1-35W) on the west, by State of Minnesota property on the north, and by the National Guard's Arden Hills Army Training Site (AHATS) property on the east. As the Responsible Governmental Unit (RGU), the City of Arden Hills adopted the TCAAP Final AUAR and Mitigation Plan on July 28, 2014. Pursuant to Minnesota Rules, part 4410.3610, subpart 7, an AUAR and plan for mitigation must be revised every five years until all development in the study area has received final approval. An AUAR Update identifies any changes to the development scenarios and any updates to the impact categories or mitigation items that have occurred. The City of Arden Hills adopted an AUAR Update on August 26, 2019. The process for an AUAR Update is shorter than for the original AUAR. After the RGU publishes a notice of availability in the Minnesota Environmental Quality Board's (EQB) EQB Monitor, agencies and the public have 10 business days to submit comments. If there are no objections filed by state agencies or the Metropolitan Council, the RGU can adopt the AUAR Update. The AUAR will remain valid for an additional five years from the date of adoption. DEVELOPMENT SCENARIOS Two scenarios were evaluated in the 2014 AUAR and in the 2019 and 2024 AUAR Updates (see Table 1): A Zoning Scenario that aligned with the City's Comprehensive Plan as of 2014 A Maximum Development Scenario The development allowed by the current Comprehensive Plan and TCAAP Regulating Plan is under what was studied for the Maximum Development Scenario. Table 1: Development Scenarios Component ti Residential Units Retail (square feet) Non -Retail Commercial (square feet) Zoning Scenario Maximum Development Scenario 1,500 2,500 500,000 550,000 1,700,000 1,950,000 Kimley»>Horn 411M,!_111111l_\:RIIIIII a •7_A 9 � a The 2024 AUAR Update focused on issues that required specific mitigation measures as noted in the 2014 Final AUAR, that had changes in applicable regulations, or that had changes occur in the study area. For other issue areas, the analysis that was completed in 2014 and 2019 remained valid. The areas updated were: • Cover types • Land use • Water resources • Contamination/hazardous materials/solid wastes • Fish, plant communities, and sensitive ecological resources • Visual • Transportation AUAR Update Comment Period The AUAR Update was published in the EQB Monitor on May 14, 2024 for agency and public comment, and comments were accepted through May 29, 2024. Comment letters were received from the Metropolitan Council and the Minnesota Department of Natural Resources (DNR). No objections were filed. Comments were responded to and incorporated into the AUAR Update. The comment letters and associated responses are included in Attachments C and D of the AUAR Update, respectively. Changes to the Mitigation Plan The mitigation plan was updated to reflect the updated analysis and comments received. Nc new mitigation measures were identified for cover types, land use, water resources, or contamination/hazardous materials/solid wastes. Mitigation measures were added for fish, plant communities, and sensitive ecological resources; visual; and transportation (see Table 8 of the AUAR Update). Next Steps After adoption by the City Council, a notice of adoption will be published in the EQB Monitor. The AUAR Update will remain valid for an additional five years. NEW BUSINESS -11B -fi II��EN_ HILLS MEMORANDUM DATE: August 12, 2024 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, Interim City Administrator Austin Rademacher, Building Official SUBJECT: Nuisance Abatement —1960 Glenpaul Avenue, PID #333023330074 Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Motion to adopt Resolution 2024-040 ordering nuisance abatement at 1960 Glenpaul Avenue for excessive vegetation growth not in compliance with City regulations. Background Due to a complaint, staff inspected 1960 Glenpaul Avenue on June 17, 2024. Staff noted excessive vegetation growth in the rear yard and determined the property was in violation of the following subsection of City Code Section 602.02 Public Nuisance Affecting Health: • Subd. 6. All noxious weeds and other growths of vegetation upon public or private property in excess of eight (8) inches. Following the initial inspection, Staff sent a letter to the Property Owner at their address shown in Ramsey County Property Records requesting they correct the issue by June 25, 2024. A follow-up inspection on June 26, 2024, revealed the violation had not been corrected. As a result, Staff prepared a second notice on June 26, 2024, that outlined further abatement action may be taken if the violation was not corrected. On July 8, 2024, a third inspection was completed, and Staff deemed the rear yard of the property still to be in violation. Pagel of 2 In accordance with the City's abatement procedures in Section 602.05 of the City Code, a certified letter was mailed to the Property Owner of record after each inspection. Based on the abatement procedures, the Property Owner was mailed a final notice, and this notice was posted on the front door of the Subject Property with a compliance date of August 1, 2024. On August 2nd, staff conducted an inspection, and no corrective action has been taken in the rear yard. The final abatement notice hand delivered to the Property Owner on August 51h identified that if corrective action was not taken by the stated deadline, the City Council would hold a hearing on August 12, 2024, to order the abatement of the above -described nuisance. Staff has included as part of this report the 2020-2022 aerial maps from Ramsey County GIS that show this area in the rear yard along Glenpaul Ave had been previously maintained. An abatement order allows the City to hire a contractor to complete the work on the property and charge the cost back to the property owner. The charge is 125 percent of the cost of the work including administrative costs. If the charges are not paid, the charge will be certified against the property for collection with the property taxes. Staff is requesting the City Council issue an order for abatement of the property. Options and Motion Language The following are motion language options for the City Council to consider. 1. Approval: Motion to approve Resolution 2024-040 ordering nuisance abatement at 1960 Glenpaul Avenue for excessive vegetation growth based on the August 12, 2024, Report to the City Council. 2. Denial: Motion to deny Resolution 2024-040 ordering nuisance abatement at 1960 Glenpaul Avenue for excessive vegetation growth based on the findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 3. Table: Motion to table Resolution 2024-040 ordering nuisance abatement at 1960 Glenpaul Avenue for excessive vegetation growth for the following reasons: a specific reason and/or information request should be included with a motion to table. Budget Impact [kiln., Attachments A. Resolution 2024-040 B. Violation Notices C. Aerial Maps D. Presentation Page 2 of 2 Attachment A -tiVEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2024-040 ABATEMENT OF A NUISANCE AT 1960 GLENPAUL AVENUE WHEREAS, Alexander and Cara Kolmer are the property owners of the following described property: Address: 1960 Glenpaul Avenue Arden Hills, MN 55112 PID:333023330074 Legal Description: See Exhibit A attached hereto WHEREAS, notice therefore was posted on said property and sent certified mail to the property owner pursuant to City Regulations; and, WHEREAS, this abatement was initiated pursuant to the City of Arden Hills Municipal Code; and, WHEREAS, the Arden Hills City Council held a hearing on August, 12th 2024. All persons present at said meeting were given an opportunity to be heard and present written statements. The Council also considered the recommendation of the City Staff that this abatement be approved; and, NOW, THEREFORE, BE IT RESOLVED THAT THE ARDEN HILLS CITY COUNCIL hereby adopts Resolution 2024-040 to abate noxious weeds and vegetation growth that does not comply with City regulations at 1960 Glenpaul Avenue, and to charge the property owner for 125% of the cost of abatement, including administrative costs.; and WHEREAS, the City Council's abatement order will remain in effect for a two (2) year period and will authorize the City's Code Enforcement Officer to take corrective action during such period for tall grasses, nuisance weeds, and other vegetative growth according to the Accelerated Abatement Procedures in City Code Section 602.07.; and BE IT FURTHER RESOLVED, in the event that the property owner does not pay any portion of the charges, that the unpaid amount shall be assessed against the Property, to be collected with the real estate taxes in the year in which this Resolution is recorded, together with an Affidavit of Cost incurred, and that any assessments levied pursuant to this Resolution shall bear interest at the rate of 4.5% per annum from the date of recording until September 1st of the year in which the special assessment is paid in full. Page 1 of 2 ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 121h DAY OF AUGUST, 2024. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Page 2 of 2 ,T� Attachment B �i`iI�EN HILL June 18, 2024 Alexander, Cara Kolmer 1960 Glenpaul Avenue ARDEN HILLS, MN 55112- Re: City Code Violation at 1960 Glenpaul Ave - PID #333023330074 Dear Resident: The City of Arden Hills recognizes that often residents are unaware of City regulations that are designed to protect our neighborhoods and resident quality of life. On 06/17/2024, the City of Arden Hills investigated a complaint and determined there is a violation of City ordinance on your property. VIOLATION: • Plant Growth(602.02 Subd. 6) Land shall be kept free of noxious weeds and unsightly or objectionable plant growth of eight (8) inches or more in height. CORRECTION: Cut grass in the back yard Please take the necessary corrective action by the close of the business day on 06/25/2024 to remediate the above violation. If you have any questions or need additional information, please contact me at (651) 792- 7813 or jbrummer@cityofardenhills.orq. Thank you in advance for you cooperation. Sincerely, Jason Brummer Building Inspector/Code Enforcement Officer City of Arden Hills •1245 West Highway 96 • Arden Hills Minnesota 55112 Phone 651.792.7800 • Fax 651.634.5137 • www.citvofardenhills.or ,-ARZEN HILLS June 26, 2024 Alexander, Cara Kolmer 1960 Glenpaul Avenue ARDEN HILLS, MN 55112- Re: City Code Violation at 1960 Glenpaul Ave - PID #333023330074 FINAL NOTICE Dear Resident: On 06/17/2024, the City of Arden Hills investigated a complaint and determined there was a violation of City ordinance on your property. On 06/26/2024, City of Arden Hills completed a follow up investigation and found that the property is still in violation of the ordinance listed below. VIOLATION(S): • Plant Growth(602.02 Subd. 6) Land shall be kept free of noxious weeds and unsightly or objectionable plant growth of eight (8) inches or more in height. CORRECTIOWS): Cut grass in the back yard Please take the necessary corrective action by the close of the business day on 07/04/2024 to remediate the above violation. Please be aware that if the violation has not been resolved by 07/04/2024, a citation will be issued for non-compliance, requiring a mandatory court appearance. This citation may be issued as early as 07/04/2024, The citation process is not the City's preferred course of action. We would prefer to work with you to resolve this violation. If you have any questions or need additional information, please contact me at (651) 792- 7813 or ibrummer(&cityofardenhills.org Thank you in advance for you cooperation. Sincerely, Jason Brummer Building Inspector/Code Enforcement Officer City of Arden Hills -1245 West Highway 96 -Arden Hills Minnesota 55112 Phone 651.792.7800 ■ Fax 651.634.5137 - www.ci(yofardenhills.or; It' --AKI�EN HILLS DATE 07/08/2024 Alexander, Cara Kolmer 1960 Glenpaul Avenue ARDEN HILLS, MN 55112- Re: City Code Violation at 1960 Glenpaul Ave - PID #333023330074 Dear Resident: On 07/08/2024, the City of Arden Hills investigated a complaint involving your property and found it to be in violation of city code. Notifications of the issue were sent on 06/17/2024 and on 06/26/2024 for the following violation of the City Code: VIOLATION: • Plant Growth(602.02 Subd. 6) Land shall be kept free of noxious weeds and unsightly or objectionable plant growth of eight (8) inches or more in height. CORRECTION: • Cut grass in the back yard Please take the necessary corrective action by the close of the business day on 07/16/2024 to remediate the above violation. If the violation is not remediated by 07/16/2024, the City Council will hold an abatement hearing at their regular meeting scheduled for Monday, 07/22/2024, at 7:00 pm. You have the right to attend the hearing. The City Council may order the nuisance to be abated if corrective action is not taken, and the order to abate may continue for up to two years. If you have any questions or need additional information, please contact me at (651) 792- 7813 or jbrummer@citvofardenhills.or ,. Thank you in advance for your cooperation. Sincerely, Jason Brummer Building Inspector/Code Enforcement Officer City of Arden Hills -1245 West Highway 96 - Arden Hills Minnesota 55112 Phone 651.792.7800 - Fax 651.634.5137 - www.cityofardenhills.org It' �fi` DEN HILLS July 19, 2024 Alexander, Cara Kolmer 1960 Glenpaul Avenue Arden Hills, MN 55112 Re: Final Code Violation Letter 1960 Glenpaul Ave. PID#333023.330074 LAST FINAL NOTICE Dear Resident: On June 17, 2024, the City of Arden Hills investigated a complaint and determined there was vegetation growing in violation of Chapter 6 — Nuisances and Offenses of the Arden Hills City Code. On 06/26/2024, the City of Arden Hills completed a follow up investigation and found that the property was still in violation of the ordinance listed below. A third inspection was completed on 07/16/2024. At this inspection, city staff determined the property remains in violation of the following Public Nuisance City Code: VIOLATION: • Section 602.02 — Public Nuisances Affecting Health states "The following are hereby declared to be nuisances affecting health... Subd. 6. All noxious weeds and other growths of vegetation upon public or private property in excess of eight (8) inches." CORRECTION: • Cut or remove the current vegetation growth in the rear yard to below the maximum allowed height of eight (8) inches and maintain the entire property in compliance with this standard. This letter shall serve as the final notice prior to the City pursuing the notice of abatement order. Please disregard the previous notice which identified a July 22nd hearing date. That hearing has been postponed and would be rescheduled in accordance with this final notice. At this time, the City is requesting that you take immediate corrective action by the close of the business day on 08/01/1024, to remediate the above violation(s). If the violation is not remediated by this date, the City will proceed with the process for order of the abatement as allowed under Section 602.05, General Abatement Procedure, of the Arden Hills City Code as this is considered an ongoing violation of this regulation. Please be aware that an abatement order will include a hearing and it allows the City to have the necessary work completed to remediate the nuisance and charge 125 percent of the cost of the work, including administrative costs, back to the property owner. The charges can be certified against the property taxes for collection if they are unpaid. Additionally, the City Council abatement order will include action to deem the property as an accelerated abatement that will remain in effect for a two (2) year period subject to the procedures of City Code Section 602.07 for corrective action. City of Arden Hills ■ 1245 West Highway 96 • Arden Hills Minnesota 55112 Phone 651.792.7800 • Fax 651.634.5137 • www.ci.arden-hills.mn.us It' ,--ARPEN HILLS The abatement process is not the City's preferred course of action. We would prefer to work with you to resolve this violation. If you have any questions and/or to schedule an inspection to verify compliance, please contact me at 651-792-7813. Thank you in advance for your cooperation. Sincerely, Jason Brummer Building Inspector/Code Enforcement City of Arden Hills • 1245 West Highway 96 • Arden Hills Minnesota 55112 Phone 651.792.7800 • Fax 651.634.5137 • www.ci.arden-hills.mn.us It' ---ARVEN HILLS 08/05/2024 Alexander, Cara Kolmer 1960 Glenpaul Avenue Arden Hills, MN 55112- Re: City Code Violation at 1960 Glenpaul Ave - PID #333023330074 ABATEMENT NOTICE Dear Resident: On June 17, 2024, the City of Arden Hills investigated a complaint and determined there was vegetation growing in violation of Chapter 6 — Nuisances and Offenses of the Arden Hills City Code. On June 26 h, the City completed a follow up investigation and found that the property was still in violation of the ordinance listed below. A third inspection was completed on July 16th which resulted in a final notice being sent due to the failure to comply. On August 1St, city staff conducted a fourth inspection and determined the property remains in violation of the following Public Nuisance City Code: VIOLATION: • Section 602.02 — Public Nuisances Affecting Health states "The following are hereby declared to be nuisances affecting health... Subd. 6. All noxious weeds and other growths of vegetation upon public or private property in excess of eight (8) inches." CORRECTION: • Cut or remove the current vegetation growth in the rear yard to below the maximum allowed height of eight (8) inches and maintain the entire property in compliance with this standard. This letter serves as an abatement notice regarding the city regulation that requires all residents to maintain their grass at a height of no more than eight (8) inches. Our records indicate that you have not complied with this regulation, particularly with respect to the grass in your rear yard. Please take the necessary corrective action by the close of the business day on August 11, 2024 to remediate the above violation. The city will do an inspection of the rear yard on August 12, 2024. If the violation is not remediated by the required date, the City will proceed with the order of abatement as allowed under Section 602.05, General Abatement Procedure, of the Arden Hills City Code as this is considered an ongoing violation of this regulation. If the corrective action has not been taken by the required date, the City Council will hold a hearing at 7:00 pm on August 12, 2024, at Arden Hills City Hall, 1245 West Highway 96. You have the City of Arden Hills • 1245 West Highway 96 • Arden Hills Minnesota 55112 Phone 651.792.7800 • Fax 651.634.5137 • www.citvofardenhills.or It' --ARQEN HILLS right to appear at that hearing. At that meeting, the Council can order the abatement of the above described nuisance. An abatement order allows the City to have the necessary work completed to remediate the nuisance and charge 125% of the cost of the work, including administrative costs, back to the property owner. The charges can be certified against the property taxes for collection if they are unpaid. It is crucial that you take this opportunity to address the situation and avoid further enforcement actions. Additionally, the order to abate may continue for up to two (2) years as part of the accelerated abatement procedure under City Code 602.07. If you have any questions or need further information, please contact me immediately at (651) 792-7813 or jbrummerCa,;cityofardenhills.orL,. Thank you for your prompt attention to this matter. We look forward to your cooperation. Best regards, Jason Brummer Building Inspector/Code Enforcement Officer City of Arden Hills • 1245 West Highway 96 • Arden Hills Minnesota 55112 Phone 651.792.7800 • Fax 651.634.5137 • www.cityofardenhills.org awl- I� r � 196 I 6J 1960 Glenpaul Avenue - 2020 Aerial r 1960 Glenpaul Avenue - 2018 Aerial Attachment D • Request: Nuisance Abatement • Property Address: 1960 Glenpaul Ave Chapter 6 - Nuisances City Code Section 602.02 Public Nuisance Affecting Health: Subd. 6. All noxious weeds and other growths of vegetation upon public or private property in excess of eight (8) inches. 2 = I I )hNb I I zi 04 1 F I Ilk, IN` . ,aPIj J\,� NA -77 4�,i,�"T7li P 4.- W-10 Options and Motion Language - • Approval: Motion to approve Resolution 2024-040 ordering nuisance abatement at 1960 Glenpaul Ave. for excessive vegetation growth based on the August 12, 2024, Report to the City Council. • Denial: Motion to deny Resolution 2024-040 ordering nuisance abatement at 1960 Glenpaul Ave. for excessive vegetation growth based on the findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. • Table: Motion to table Resolution 2024-040 ordering nuisance abatement at 1960 Glenpaul Ave. for excessive vegetation growth for the following reasons: a specific reason and/or information request should be included with a motion to table. Questions? Nuisance Abatement -1960 Glenpaul Avenue It -SRPEN_ HILLS