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Home My WebLink About09-09-24-WSMayor: Address: David GrantIt 1245 W Highway 96 Arden Hills MN 55112 -A HILLS Councilmembers: EN Phone: Brenda Holden 651-792-7800 Emily Rousseau City Council Tena Monson Website: Tom Fabel Work Session Agenda www.cityofardenhills.org September 9, 2024 5:30 p.m. City Hall City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.orci/320/Watch- City-Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 2. RESPONSE TO PUBLIC INQUIRIES 3. AGENDA ITEMS 3.A. 2025 Park Improvements Design Discussion Bolton & Menk Documents: MEMO.PDF ATTACHMENT A.PDF 3.13. Comp And Class Study Update Tessia Melvin, DDA Documents: MEMO.PDF ATTACHMENT A.PDF 3.C. Preliminary 2025 General Fund Budget Discussion Joua Yang, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF 3.D. Rice Creek Commons/TCAAP Discussion Jessica Jagoe, Interim City Administrator Documents: MEMO.PDF 3.E. Agenda Planning Jessica Jagoe, Interim City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 4. COUNCIL/STAFF COMMENTS ADJOURN AGENDA ITEM - 3A r -ARPEN HILLS MEMORANDUM DATE: September 9, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Bryce Shearen, CPRE — Bolton and Menk, Inc. Lucas J. Miller, Assistant Public Works Director SUBJECT: 2025 Park Improvements Project - Arden Oaks Park & Freeway Park Open House and Online Survey Results, PTRC Input and Design Scope Direction Budgeted Amount: Actual Amount: Funding Source: $230,000 — Arden Oaks Park $TBD PIR — Parks, $245,000 — Freeway Park SLP Lions Club Donation Council Should Consider • Selecting and directing ordering of the final play structures and colors from the playground vendor, as well as the design of the playgrounds from Bolton and Menk, Inc. for the proposed 2025 Park Improvement Project at Arden Oaks Park and Freeway Park after consideration of the survey results and inputs from the PTRC. Background At the March 11, 2024 Work Session, Staff presented to City Council an introduction to the Arden Oaks Park & Freeway Park Improvement Project. Arden Oaks Park and Freeway Park play structures and swings were built in 1999 and 1998, respectively. Through the City's Park Maintenance Management Plan, park equipment is to be considered for replacement on a 20-year cycle. Within the 2024-2028 CIP, Arden Oaks Park and Freeway Park are programmed for improvements in 2025. On April 8, 2024, Bolton and Menk, Inc. (BMI) provided a Professional Services Agreement (PSA) that included online survey development, public engagement, survey analysis, planning level cost estimates based on feedback and a Public meeting presentation to Council. On May 28, 2024 Bolton & Menk presented to Council breaking down in detail the survey results. At the following Work Session on June 10, 2024, Council defined more the scope of the project. The PSA Amendment No. 1 was then approved by Council at the June 24, 2024 Council Meeting for Bolton & Menk related to the project scope for the Arden Oaks Park & Freeway Park Improvement Project to take the project all the way through Closeout. Page 1 of 4 Anticipated project schedule: • April 2024: Project Kickoff and Online Survey Development (Completed) • April/May 2024: Perform and Complete Public Involvement Process (Completed) • May 2024: Finalize Online Survey Report (Completed) • May 28, 2024: Present Final Report findings at Work Session to Council (Completed) • June 10, 2024: Council defined project job (Completed) • June 2024: Take selected Scope of Work and Amend PSA for Design and Construction • July/August 2024: Concept design with updated cost estimates, host Open -House event • Au ug st/September 2024: PTRC and City Council involvement and prelim cost estimates • Fall 2024: Lock -in purchase of play equipment • Winter 2024/2025: Final design and cost estimates • February/March 2025: Bid • April 2025: Award construction contract • Summer/Fall 2025: Construction Since the last Work Session on June loth, the project had its Open House at City Hall on Thursday, August 8th, there were approximately 30 people that attended. Also, there was an additional online survey which was advertised to resident users through the month of August. The results of the open house and online survey are combined and summarized within the memo from BMI in Attachment A. At the PTRC meeting on August 20th, the PTRC reviewed the available survey results from both the open house and the online survey. The PTRC recommended that Council move to follow the majority recommendation of the park users from the surveys for both the play structure types and the play structure colors. PTRC also added a comment stating that they would recommend that a shade structure also be added to the project scope at Arden Oaks Park. Discussion Council should consider the survey results for both parks, the PTRC recommendations and select the final play structures and colors from the playground vendor. There are potential needs for ADA Access with updated play structures to align with Arden Hills' overall general practices and requirements from the U.S. Access Board's Standard Practice which will be discussed further during the meeting for this item. If given direction, staff will move forward with ordering the structures and bring that item back to Council at a regular meeting for formal approval. The next steps of this project will be reviewing options for the landscaping or fencing barrier at Freeway Park along the on -ramp to Highway 51 and any input on final design and layout of site amenities. Budget Impact The 2025 Park Improvement Project, as programmed in the 2024-2028 CIP, is budgeted for the replacement of the play structures, rehabilitation of the hardcourts and some miscellaneous items that relate to the play structure or hardcourts or items that have been consistent in recent past Park Improvement Projects. Page 2 of 4 Within the proposed 2024-2028 CIP Budget, the Arden Oaks Park & Freeway Park Improvement Project has $475,000 total budgeted which includes the Spring Lake Park Lions Club donation, as seen in the table below: Arden Oaks Park budget: Hardcourt rehab $ 80,000 Play structure replacement $ 150,000 Total Budget $ 230,000 Funding source: Arden Oaks Park $ 230,000.00 PIR -Parks Freeway Park $ 230,000.00 PIR -Parks SLP Lions Club $ 15,000.00 Freewav Park budget: Hardcourt rehab $ 80,000 Play structure replacement $ 150,000 Landscape barrier $ 15,000 Total budget $ 245,000 Total funding $ 475,000.00 PIR -Parks Estimated Costs: PSA - Public Engagement and Project Scope $ 12,419 PSA - Design & Construction Admin $ 79,586 Arden Oaks Park Construction TBD Arden Oaks Park Structures and Amenities TBD Freeway Park Construction TBD Freeway Park Structures and Amenities TBD Materials Testing TBD Total Project Cost TBD Budget remaining for play structure materials, hardcourt rehabilitation, amenities, landscape barrier and construction costs is $382,995. See below tables for reference ranked by the Final Survey Results: Page 3 of 4 Ranked per Final Survey Results 3 4 3 4 Attachments Price w/ max Price after grant Vendor Option Retail Price Discounts* award** Freeway Park St. Croix Rec Option 4 $164,564.00 150,000.00 MWP Recreation Option 3 $142,500.00 120,000.00 97,000.00 MWP Recreation Option 1 $112,000.00 100,000.00 78,000.00 MWP Recreation Option 2 $127,500.00 110,000.00 88,000.00 Arden Oaks Park MWP Recreation Option 1 $255,665.00 217,000.00 175,000.00 St. Croix Rec Option 4 $173,729.00 150,000.00 MWP Recreation Option 2 $145,169.41 1 125,000.00 1 1 100,000.00 MWP Recreation Option 3 $138,195.99 120,000.00 105,000.00 *MWP Recreation offers a discount through the Omnia purchasing cooperative. St. Croix Recreation is offering a discount through the State Purchasing Contract **MWP Recreation offers a Community Champions Playground Grant with up to 100% matching funds on the main playstructure (free-standing equipment does not apply). Application deadline is 10118124 and the playground must be purchased 15 days after grant award is received. Attachment A Open House and Online Surveys' Summary Results Page 4 of 4 BOLTON Attachment A It lU1 & M E N K ,-SIQEN HILLS Arden Oaks Park & Freeway Park Improvements Playground Design Options Open House — Event Summary City Hall — Arden Hills, MN Bolton & Menk: Bryce Shearen, CPRE City of Arden Hills: David Swearingen, Lucas Miller, and Matthew Johnson Date: 8108124 Time: 5:30 PM — 7 PM Playground design boards were set up in the council chambers at city hall for the community to vote on. Each park had four different design options that fit within the existing playground containers. While playground equipment designs have many variables, the designs provided are within the budgeted amount and incorporate elements heard from the engagement survey (i.e. height of structure, different elements at each park, elements for older children, climbing/rope elements, and swings). Paper vote ballots were available as well as an online form for open house attendees to utilize to vote. Staff was also available at the event to help answer questions. The event was successful with getting feedback from many different people from all age groups. Overall, twenty-one responses were received. Additional themes from open house attendees that was heard: • Would like to have seen more shade options • Utilize one of the swing bays as an ADA swing • Appreciate the color palettes that are lighter in color • Residents appreciate the playground equipment being updated • Consider a non-traditional play structure at Freeway Park Additional comments heard: • Resident was hoping to see a nature play option • Resident did not want to see bright colors • Resident would like to see more swings if possible • Resident would like to see something other than wood -fiber surfacing • Resident would have liked to see the playground equipment container size increase to accommodate more equipment PLAYGROUND EQUIPMENT OPTIONS: Eight options in total. Four options for each park. Arden Oaks Playground COLOR PALETTE OPTIONS Option 1 Option 2 Option 3 BLIZZARD WOODLANDS WEST PALM Option 4 MACAW Option 5 FORESTER Option 6 WOODLANDS # of votes (44 total) Option 4 E 9 Option 3 . 6 = 21 10 20 30 Option 6 ■ 4 Option S 16 Option 4 ■ 3 Option 3 ■ 4 ■ Option 2 = 6 Option 1 12 0 10 20 # of votes (44 total) PRO, BOLTON &MENK AFQL HILLS September 2024 Freeway Park Playground MOVES. RECREAnON ®Y�® ►'� .mod-WJ Option 4 32 Option 3 , 8 Option 2 ' 3 Option 1 ' 5 0 20 40 # of votes (48 total) . F, — s,--, � , ; Ili; � { •, COLOR PALETTE OPTIONS Option 1 Option 2 Option 3 9uaARC WOOUNOS Option 4 M _ 11 SBOLTON Bc MENK AKnEN HILLS zeal vxoae.NeDiSduuons. � Option 5 -0-l=1E- Option 6 Option 6 = 6 Option 5 18 Option 4 ■ 4 Option 3 7 Option 2 8 Option 1 5 0 10 20 # of votes (48 total) September 2024 Arden Oaks Park & Freeway Park Equipment Poll Q6 Please share any additional comments you may have. Answered:18 Skipped:31 # RESPONSES Can't wait for new playgrounds !!! Have a few free-standing things like the "ride" in Arden Oaks 3 (also 1 and 4, but I liked the ride best). Don't have everything clustered in one tight spot. Some kind of bridge is fun. My kids like when they can go between sections a long ways without touching the ground (connected transitons). It should have at least 2 slides and some kind of monkey bars (hanging item). A zip line can be fun. Something that challenges their balance a little could be good. I'm glad there will be swings no matter which style you choose. My kids also liked those diggers (excavator?). It is good to have something they can manipulate and learn coordination. Maybe something they pedal and it causes something else to happen that they can control. Also, perhaps somehting with components kind of like a mousetrap game that they can arrange and trigger creatively. You want a play area that elicits activity, exercise, coordination, uses different muscles and skills, and encourages creativity and fun play. It would also be good to have things that require more than one person to make work so it fosters cooperation. DATE 8/17/2024 7:49 PM 8/17/2024 10:07 AM We live across the street and watch people everyday at park! I love these designs, however 1 8/17/2024 9:21 AM really want to strongly suggest the addition of more swings because the tween & teen aged residents still like to gather at park and the most used equipment for them are the swings! Or even a teeter totter or Balance Board device. Please feel free to contact me for any other questions. My degree is in kinesiology and I'd love to see one piece of equipment geared towards the older age group. Teens/Tweens need movement now more than ever:-) 4 Thank you! Please focus on ninja course style activities for 5-12 year Olds. There are lots of 8/17/2024 7:48 AM parks for younger kids nearby, but less for the middle aged children. 5 It looks great! Would love an upgrade to the playground at Lake Johanna but appreciate that 8/16/2024 6:53 PM things were repaired at the playground! 6 Thank you for this opportunity for input. 8/16/2024 3:14 PM 7 Please make sure the parks also include appearing to older children. The one by us was 8/16/2024 1:09 PM replaced a few years back at Cummings and overall I think it took my son and some of his friends out of it unfortunately. There's one swing and one supported swing and no real big slide. We don't use it like we used to. 8 how about sharing the costs of these so we can decide if we like any of the options we will be 8/16/2024 12:17 PM paying for. 9 We would really appreciate a fence around Freeway park as well due to the proximity to the 8/16/2024 10:53 AM busy entrance ramp. 10 Please include bike racks 8/16/2024 9:42 AM 11 Please keep the basketball/pickleball court at freeway park. I would love a fence at the on 8/16/2024 9:29 AM ramp to smelling at freeway park as well. There is a safety concern here. 12 Please make sure they are not apartment size but community size. The park equipment has 8/16/2024 9:22 AM been getting smaller which doesn't make sense! 13 My kids love Zip Lines as well. 8/16/2024 9:05 AM 14 The Cummings Park playground replacement in Arden Hills was awful. No one ever plays on 8/16/2024 7:03 AM the area for "big" kids because it's almost unusable and not fun. The area for small kids is only good for toddlers. My kids went from having a fun playground they could use to never using it, and I was overall use appear to go way down. Please create a park where bigger kids actually want to play, especially now that Cummings Park is unusable for kids much over toddler age. Stick to the basics like bigger slides, areas kids can run on the equipment, swings that bigger 6/7 Arden Oaks Park & Freeway Park Equipment Poll and smaller kids can use, not "creative" equipment ideas separate from the main playground structure like the big kid area at Cummings Park that isn't fun. 15 Freeway park needs to have an updated basketball/pickleball court too with a light. 8/15/2024 9:43 PM 16 These are great ideas! Thanks for organizing these changes! 8/15/2024 9:34 PM 17 1 like the idea of having these as "adaptive" as possible so that kids of all abilities can use 8/15/2024 5:19 PM them. 18 PLEASE PLEASE PLEASE put some shade where the seating for adults is. Literally nothing 8/15/2024 5:03 PM worse on a hot day than baking in the sun at a playground, especially if you have a newborn or infant that cannot play with siblings 7/7 AGENDA ITEM - 3B 'It fiR�EN HILLS u uU"T:►GMu DATE: September 9, 2024 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, Interim City Administrator SUBJECT: Comp and Class Study Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Dr. Tessia Melvin of David Drown and Associates will be joining the meeting to provide an update regarding the ongoing compensation and class study. Attached is her final report for the study. Background This update is per Council direction as part of the preliminary budget discussions for Option 1. Budget Impact TBD based on the Council's direction. Attachment Attachment A: Report from DDA Page 1 of 1 Attachment A I� DDA Human Resources, Inc. a David Drown Associates Company August 26, 2024 Jessica Jagoe, Interim City Administrator City of Arden Hills RE: 2024 Classification and Compensation Study Wayzata Office 3620 Northome Avenue Wayzata, MN 55391 Phone: (612)920-3320 x103 I Fax: (612)605-2375 www.daviddrown.com The City of Arden Hills hired DDA Human Resources to conduct a comprehensive Classification and Compensation Study. This report provides you with our final results of this study. Project Scope As part of our project scope, DDA Human Resources provided the following services: 1. Employee 2. Position 4. Job Kickoff Meetings Analysis 3- Job Re -write Description Questionnaire Appeal Process 5. Approval of 6 Market 7. Classification 8 Job Job Descriptions Analysis of Jobs Classification Appeal Process 9 Calibrate Pay Grid and Budget 10 Final Report Implementation Benchmark Communities and Jobs The market analysis consistently uses the identified and approved benchmark communities. Benchmarks are generally decided upon your region and communities in which you are similar to you in terms of size, service offerings, tax capacity, and/or other organizations with whom you may compete for employees. We have used this same list for this market review. Table 1: List of Benchmark Entities Centerville I Forest Lake Circle Pines Mahtomedi St. Anthony Victoria Little Canada Mendota Heights North St. Paul Vadnais Heiahts Mounds View Stillwater Columbia Heights Lino Lakes New Hope New Brighton White Bear Lake Shoreview Oakdale Township of White Bear Lake Elmo Like most of the communities in your comparison group, Arden Hills has a pay grid that utilizes a grade and step system consisting of 25 grades each with 9 steps. The City uses a point factor system called SAFE, which determines a classification of job positions by evaluating the following areas: • Skill Level • Training and Ability • Experience • Level of Work • Human Relation Skills 2 1 P a g e • Physical Demands • Working Conditions and Hazards • Independence of Actions • Impact of End Results • Supervision Exercised Job Wage data was collected on a sampling of jobs that you have in common with benchmark jurisdictions. The information was collected from each benchmark. Client Client .. Title. -IMIN 7MAX- - Customer Support Representative 7 $25.30 $32.05 $25.57 $32.77 99% 98% Office Support Specialist 7 $25.30 $32.05 $27.57 $34.11 92% 94% ,Permit Tech/Office Support Specialist 8 $26.82 $33.97 $26.36 $32.44 102% 105% Accounting Clerk 9 $28.43 $36.01 $28.94 $35.83 98% 100% Deputy Clerk 10 $30. $38.17 $30.23 100% 103% Recreation Supervisor 10 $30.13 $38.17 $34.65 $42.99 Iff 87% 89% ccounting Analyst 11 $31.94 $40.46 $33.96 $43.24 94% 94% Senior Communications Coordinator 12 $33.86 $42.89 $37.09 $45.81 91% 94% Bldg Inspect/Code Enforcement Officer 12 $33.86 $42.89 $33.52 $43.07 101% 100% Assistant to the City Administrator/City ( 15 $40.33 $51.08 $43.23 $54.04 93% 95% Building Official 15 $40.33 $51.08 $41.96 $53.44 96% 96% Senior Planner 13 $35.89 $45.46 $34.23 $44.86 105% 101% sst PW 17 $45.31 $57.40 $49.43 S61.62 92% 93% Superintendent 15 $40.33 $51.08 $44.68 $57.35 90% 89% ommunity Development Director $53.9 $68.36 $55.3 97% 98% Finance Director 20 $53.97 $68.36 $57.25 $72.89 94% 94% Public Works Director/City Engineer City Administrator 20 22 $53.97 $68.36 $60.64 $76.81 $61.21 $69.76 $79.41 $87.43 88% 87% 95%i 86% 88% 95%, 3 1 P a g e Overall, the current pay system matches the market averages well. The current pay structure is calibrated at 5% under the market average minimum and maximum rates. Currently of the 26 employees, 14 are maxed out of the pay grid. Council Pay Philosophy: A pay philosophy is set by the City Council to provide direction and guidance and clarity for making compensation decisions for the City of Arden Hills. DDA Human Resources met three times with the Council to discuss the market, their desired pay philosophy and reviewed several pay grid options. From reviewing pay grids above and at market average, the Council then began to review implementation strategies. From cutting 1, 2 and three steps and adding 1, 2, and three steps to the current pay grid and to include several entire grid adjustments, the Council was determined to pay employees above market average. The Council agreed to pay above market average with the following new pay grid:Steps 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% Grade 1 2 3 4 5 6 7 8 9 1 $19.49 $20.08 $20.68 $21.30 $21.94 $22.60 $23.28 $23.98 $24.69 2 $20.66 $21.28 $21.92 $22.58 $23.26 $23.95 $24.67 $25.41 $26.18 3 $21.90 $22.56 $23.23 $23.93 $24.65 $25.39 $26.15 $26.93 $27.74 4 $23.21 $23.91 $24.62 $25.36 $26.12 $26.91 $27.71 $28.54 $29.40 5 $24.61 $25.35 $26.11 $26.89 $27.70 $28.53 $29.38 $30.26 $31.17 6 $26.08 $26.87 $27.67 $28.50 $29.36 $30.24 $31.14 $32.08 $33.04 7 $27.65 $28.48 $29.33 $30.21 $31.12 $32.05 $33.01 $34.00 $35.02 8 $29.31 $30.19 $31.09 $32.02 $32.99 $33.97 $34.99 $36.04 $37.13 9 $31.07 $32.00 $32.96 $33.95 $34.97 $36.01 $37.09 $38.21 $39.35 10 $32.92 $33.91 $34.93 $35.98 $37.06 $38.17 $39.31 $40.49 $41.71 11 $34.90 $35.95 $37.03 $38.14 $39.28 $40.46 $41.67 $42.92 $44.21 4 1 P a g e 12 $37.00 $38.11 $39.25 $40.43 $41.64 $42.89 $44.18 $45.51 $46.87 13 $39.22 $40.39 $41.61 $42.85 $44.14 $45.46 $46.83 $48.23 $49.68 14 $41.57 $42.81 $44.10 $45.42 $46.78 $48.19 $49.63 $51.12 $52.66 15 $44.07 $45.39 $46.75 $48.16 $49.60 $51.09 $52.62 $54.20 $55.83 16 $46.71 $48.12 $49.56 $51.05 $52.58 $54.15 $55.78 $57.45 $59.18 17 $49.51 $51.00 $52.53 $54.10 $55.73 $57.40 $59.12 $60.89 $62.72 18 $52.48 $54.06 $55.68 $57.35 $59.07 $60.84 $62.67 $64.55 $66.48 19 $55.63 $57.30 $59.02 $60.79 $62.61 $64.49 $66.43 $68.42 $70.47 20 $58.97 $60.74 $62.57 $64.44 $66.38 $68.37 $70.42 $72.53 $74.71 21 $62.50 $64.38 $66.31 $68.30 $70.35 $72.46 $74.63 $76.87 $79.18 22 $66.26 $68.25 $70.30 $72.41 $74.58 $76.82 $79.12 $81.50 $83.94 23 $70.23 $72.34 $74.51 $76.74 $79.04 $81.42 $83.86 $86.37 $88.96 24 $74.45 $76.68 $78.98 $81.35 $83.79 $86.31 $88.89 $91.56 $94.31 As part of the study, DDA Human resources worked with all employees and supervisors to update job descriptions. The following classification changes were approved by City Council: • PW Office Support Specialist to Grade 8 • Recreation Supervisor to Grade 12 • Senior Communications Coordinator to Grade 13 • Assistant to the City Administrator and City Clerk to Grade 16 • PW Superintendent to Grade 16 • Finance Director to Grade 21 • Community Development Director to Grade 21 • Assistant PW Director to Grade 18 • PW Director/ City Engineer to Grade 22 • City Administrator to Grade 24 5 1 P a g e Recommended Plan Adjustments for 2025: Since DDA was at our last meeting, there were discrepancies around implementation. Dr. Melvin presented the implementation to occur as follows: 1. 3% COLA on January 1, 2024 2. Cut 3 add 3 steps to grid 3. Move employees into the grid at the closest step to their current wage, without taking away any wages 4. Anniversary step on anniversary date 5. Adjusted City Administrator to step 3, as position is currently vacant 6. Result on average of about 6% for employees Total Cost: $124,546 Conversations around implementation with Council have raised the question that employees should stay at their current step moving into the grid. Meaning that if they were on step 8, they will move into the grid at Step 5 (after cut 3) and implementation as follows: Since DDA was at our last meeting there were discrepancies around implementation. Dr. Melvin presented the implementation to occur as follows: 1. 3% COLA on January 1, 2024 2. Cut 3 add 3 steps to grid 3. Move employees into the grid at their current step (equal to cut 3 step) and new rates 4. Anniversary step on anniversary date 5. Adjusted City Administrator to step 3, as position is currently vacant 6. Result on average 6-10% increase for all employees Total Cost: $155,764 Dr. Tessia Melvin, Management Consultant DDA Human Resources, Inc. tessia daviddrown.com 6 1 P a g e AGENDA ITEM lt ,-ARZEN HILLS MEMORANDUM DATE: September 9, 2024 Honorable Mayor and City Councilmembers TO: Jessica Jagoe, Interim City Administrator FROM: Joua Yang, Finance Director SUBJECT: Preliminary 2025 General Fund Budget Budgeted Amount: Actual Amount: N/A N/A Council Should Consider Funding Source: N/A Provide feedback on the Preliminary General Fund budget for the 2025 fiscal year. Background 3C A budget workshop was held with the Council on August 19, 2024. Staff was directed to provide proposed maximum levy increase options needed to balance the General Fund based upon proposed levy scenarios. Most of the budget information contained below remains the same, with the exception of updated information outlined here: Ramsey County Sheriff Office's contract increase of $35,990 based on the final 2025 approved budget EDA levy transfer of $100,000 to the General Fund, which is a net neutral levy impact Personnel changes based upon Option I of the David Drown and Associates (DDA) compensation and class study State law requires that cities certify their proposed property tax levies to the county auditor by September 30th of each year. At the September 23, 2024 City Council meeting, the City Council will need to decide the maximum levy that it is willing to approve and adopt. There will be another budget workshop in November, prior to the final levy and budget adoption meeting in December. The final levy will be set in December 2024. Discussion Wages and Benefits The 2025 preliminary budget currently being prepared assumes a 3.0% wage adjustment for all staff, reclassification changes (for non -union employees), and adjustments to the current wage schedule which is based upon the latest compensation study prepared by DDA. These changes maintain the City's competitiveness in the marketplace, putting the City at a 108% market value or 8% above market value. There is also a 10% increase assumed for health, a 4% increase for dental Page 1 of 6 and a 0.0% increase for life insurance premiums. The number of positions included in the budget remains unchanged from 2024. Below is a table showing the recent history of approved COLA's. Year Non Union IUOE Union 2024 3.00% 3.00% 2023 3.00% 3.00% 2022 3.00% 3.00% + addition of Fleet Lead 2021 2.00% 3.00% 2020 3.00% Market adjustment; minimum increase was 5.80% 2019 2.50% 2.50% 2018 2.10% 2.25% The Union contract is currently being negotiated at this time. Public Safety 2025 budget information was received from Ramsey County and the Lake Johanna Fire Department for public safety. • POLICE. The police contract is expected to increase by 11.1 % or $176,048 for 2025. • DISPATCH. Dispatch costs will be increasing by 4.5% or $3,180 for 2025. • FIRE. The fire operating costs are expected to rise by 8.7% or $72,391 for 2025. The $740,349 tax levy increase being proposed for the General Fund is $488,730 more than the increase needed to cover police and fire services, which makes up 34.0% of the proposed levy increase or $251,619. Revenues There are no significant projects included in the 2025 budget which would affect permit revenues. Permit revenues reflect the 2024 budget with no new projects anticipated. General Fund budget to actual comparisons for the past two years is included as Attachment C. Property Tax Levy A survey was recently routed to various cities in the metro asking about proposed levy amounts being considered. Below are the results of that survey, averaging 10.03%. Vadnais Heights 15.00% Maplewood 12.49% New Brighton 12.50% Mounds View 5.00% Roseville 5.17% Falcon Heights 9.75% White Bear Township 12.00% St. Anthony 4.65% North St. Paul 9.80% St. Paul 7.90% Little Canada 9.51% Lauderdale 10.38% Shoreview 6.63% White Bear Lake 15.70% Based on the County Assessor's Report, values for the different property types have changed as follows: Page 2 of 6 Property Type 2023 2024 All Residential 5.43% 2.30% Single Family Residential 5.74% 2.56% Apartments 159.49% -6.68% Commercial 12.13% -0.42% Industrial 29.85% -0.17% The City's total Value for Local Rate is projected to increase by 0.1%, from 20,249,533 to 20,265,433. Below are tables showing the impact of various levels of a city levy increase to Arden Hills' homes assuming that a home's value is increasing by 2.54%, which is the median amount. Set levy at $5,310,950 (an increase of $0 or 0.0% over 2024) Set levy at $5,842,050 (an increase of $531,100 or 10.0% over 2024) Page 3 of 6 Set levy at $6,051,300 (an increase of $740,350 or 13.9% over 2024) Set levy at $6,202,440 (an increase of $891,490 or 16.8% over 2024) Set levy at $6,241,490 (an increase of $930,540 or 17.5% over 2024) Page 4 of 6 Set levy at $6,392,630 (an increase of 1,081,680 or 20.4% over 2024) The 2024 City Tax Rate is 24.4905%. The estimated 2025 City tax rate based on the most current information is calculated as follows for the different tax levy increases: CITY LEVY CITY TAX RATE 0.00% $ - 24.194% 10.00% $ 531,100 26.815 % 13.94% $ 740,350 27.848% 16.79% $ 891,490 28.593% 17.52% $ 930,540 28.786% 20.37% $1,081, 680 29.532% 2024 tax rates for other cities in Ramsey County are as follows: 2024 Tax Rates 70.00 60.00 62.28 50.00 - 48.48 42.87 43.27 39.66 40.00 36.94 37.05 37.18 37.75 37.87 34.31 31.64 9.2 30.00 26.75 27.78 26 24.49 25.10 25.15 10. `w as 5 •6r� �P�e aa�e .ie� sac¢ .�� r�Oc a� aca �a P ago Aa �� ° S yd\ �r Page 5 of 6 Council Discussion Staff is seeking direction from the City Council regarding the following items: CIP Funding Update — Franchise Fees & Debt Service Included in this budget are franchise fee assumptions of $375,000 annually, estimated to start in 2025 to offset debt service for the new fire station. Per the August 19 budget workshop, Council directed staff to work with the City's financial advisor, Ehler's, to determine the timing and structure of a bond issuance to occur in the Spring of 2025, in order to align with the anticipated development of the new fire station. Attachment G are the preliminary Series 2025 general obligation CIP bond schedules provided by Ehler's, highlighting one scenario at current market bank qualified (BQ) AAA rates and the second scenario at current market BQ AAA rates with a 75 basis points cushion. The scenarios assume the City will issue bonds at a par value between $4,645,000 and $4,690,000, of which $4,425,000 would be directed to the project construction fund, with remaining funds to cover the costs of issuance, underwriter fees, and interest. Each scenario assumes the bonds would settle on May 15, 2025 at different maturity dates of 10 years, 15 years, and 20 years. What changes, if any, should staff assume? Given Council's previous feedback towards implementing a franchise fee to offset debt service for the new fire station, Council may want to discuss what, if any, additional public engagement is needed. A separate public hearing for franchise fees is not required, the City can choose to approve ordinances and a franchise agreement with Xcel Energy. If Council decides to move forward with a franchise fee, Staff recommends having it in place no later than 90 days prior to implementation date. Preliminary Lew Adoption At the September 23, 2024 City Council meeting, the City Council will need to decide the maximum levy that it is willing to approve and adopt. What levy scenarios does Council want staff to bring forward for the preliminary levy adoption? Budget Impact None. Attachments A. Preliminary 2025 Property Tax Levy PowerPoint Presentation B. Preliminary 2025 General Fund Budget with 13.94% levy C. General Fund Budget to Actual Comparison for 2023, 2022, and 2021 D. Preliminary Series 2025 General Obligation CIP Bond Schedules Page 6 of 6 PRELIMINARY 2025 BUDGET LEVY IMPACT Cost Description Effect on Levy % Chg Categories % of Levy Transfer to Cable Fund 50,000 0.9% 50,000 6.8% Comp Study - Job Classification Changes 44,102 Comp Study - Step Increases 17,673 Comp Study - 3% COLA Adjustments 34,719 Allocation Changes 45,953 Council Salaries, Union Employees (COLA, Step) 12,948 EE Ins/Work Comp Benefits (10% health; 4% dental) 29,851 Personnel Costs 185,246 3.5% 185,246 25.0% Increase in RamCo Sheriff 176,048 Increase in UFD 72,391 Increase in RamCo Dispatch 3,180 251,619 34.0% RamCo Facility Maintenance Facility - Rent 6,032 6,032 0.8% Election Services 21,450 21,450 2.9% One -Time Comp Study Charge (17,500) (17,500) -2.4% Street Maintenance Program 105,000 105,000 14.2% Permit Software Conversion 60,000 60,000 8.1% Net changes in other GF Budget Areas (81,498) (81,498) -11.0% Total General Fund Costs 580,349 10.9% Equipment/Bldg Replacement (60,000) (60,000) -8.1% Public Safety 220,000 220,000 29.7% Total CIP Fund Costs 160,000 Total General & CIP Fund Costs 740,349 13.9% 740,349 100.0% Underfunded Levy Costs 190,192 Total Balanced Levy Costs 930,541 17.5% U Ln C'***4 O (***4 z w � � N � Q ON O G °C w w CO z � w w V III r oc w U V • — c6 O N _F > O c6 O Q ate-+ U O enm < a N � 0 a-J 0 (u i� E N a) aU . — V N O cn a--+ c6 Q� > � � •U O �U U O Q Q , v O O •� Ln cn a •— O U 4' , O Qft O U � C: Ln M` U LL W m X O LO O V V) Q ' � _ `� c6 .— Vi O O O �, a- J N cn cn 4-J Ln � n tw 'Vl- � C6 0 O � U r-I a U >- a) p >, N >, U _ i E _W a O C) �acwa- a� V N v O N � �O i N .— O V N N � m o �, > m N O-0 (L) C N O O N m 4-J v m =5 O C) O > M . ri COO O -0 N 00 u r O O a.J • m Cr6 U I^ v)' O C6 a) O I I 1 v N U O cn cn 4_j C }, O N . — L N bn w .-. 4-, u E 0 m Ov O O O C6 Q w • U per[ ._. 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U Ln � 4-1 }' M s • E O m t — U- Q LM V 0 . . a 0 0 PRELIMINARY 2025 BUDGET LEVY IMPACT Attachment B COMPARISON OF PROPERTY TAXES Proposed Increase % 2021 2022 2023 2024 2025 (Decrease) Change General Fund 3,760,080 3,902,680 4,098,680 4,650,950 5,331,299 680,349 14.6% EDA Fund 100,000 100,000 100,000 100,000 - (100,000)-100.0% Capital Improvements Equipment/Bldg Replacement 50,000 50,000 50,000 270,000 210,000 (60,000) -22.2% PIR 250,000 250,000 250,000 250,000 250,000 - 0.0% Public Safety 120,000 170,000 220,000 40,000 260,000 220,000 550.0% Total Capital Improvements 420,000 470,000 520,000 560,000 720,000 160,000 28.6% Debt Service - - - - - - N/A TOTAL LEVY 4,280,080 4,472,680 4,718,680 5,310,950 6,051,299 740,349 13.94% Change from previous year 3.5% 4.5% 5.5% 12.6% 13.9% 2022 2023 7/26/2024 2024 2025 $Increase %Increase GENERAL FUND Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES Taxes $ 3,829,079 $ 3,963,077 $ 1,883,744 $ 4,638,460 $ 5,270,015 $ 631,555 13.6% Special assessments - - - 3,090 - (3,090) -100.0% Licenses and permits 830,864 471,740 242,153 552,020 550,540 (1,480) -0.3% Intergovernmental 174,405 166,021 116,870 175,970 176,296 326 0.2% Charges for services 615,878 485,643 236,577 489,490 475,064 (14,426) -2.9% Fines & forfeits 22,662 24,681 14,149 19,250 17,360 (1,890) -9.8% Investment earnings (186,632) 209,901 27,718 50,000 50,000 - 0.0% Miscellaneous 215,708 31,734 21,908 10,920 13,282 2,362 21.6% TOTAL REVENUES $ 5,501,964 $ 5,352,798 $ 2,543,118 $ 5,939,200 $ 6,552,557 $ 613,357 10.3% EXPENDITURES Mayor & Council $ 53,060 $ 71,926 $ 52,479 $ 88,370 $ 93,819 $ 5,449 6.2% Administration 385,175 437,233 288,078 499,730 506,595 6,865 1.4% Elections 33,947 31,056 18,440 40,300 61,750 21,450 53.2% Finance 143,713 161,040 110,516 191,810 214,626 22,816 11.9% TCAAP 47,817 77,657 72,476 114,900 121,180 6,280 5.5% Planning & Zoning 199,219 227,805 143,255 324,940 416,790 91,850 28.3% Government Buildings 214,101 228,815 137,404 232,900 239,942 7,042 3.0% Police 1,452,262 1,491,764 923,422 1,585,240 1,761,288 176,048 11.1% Dispatch 61,808 68,737 35,197 70,390 73,570 3,180 4.5% Fire 696,675 751,177 833,933 833,930 906,321 72,391 8.7% Emergency Management 6,622 8,587 3,179 9,260 9,680 420 4.5% Protective Inspections 328,682 383,744 185,075 396,120 379,120 (17,000) -4.3% Street Maintenance 914,150 682,508 305,524 853,380 999,520 146,140 17.1% Recreation 178,808 176,655 97,361 241,970 256,418 14,448 6.0% Park Maintenance 486,969 544,634 326,511 588,030 652,130 64,100 10.9% Transfers out 102,540 171,140 - 50,000 50,000 0.0% TOTAL EXPENDITURES $ 5,305,549 $ 5,514,477 $ 3,532,850 $ 6,121,270 $ 6,742,749 $ 621,479 10.2% NET CHANGE IN FUND BALANCE $ 196,415 $ (161,679) $ (989,732) $ (182,070) $ (190,192) $ (8,122) 4.5% 2025 BUDGET - GENERAL FUND - SCHEDULE OF EXPENDITURES - DETAIL BY FUNCTION 2022 2023 2024 2025 $ Increase % Increase Actual Actual Budget Proposed (Decrease) (Decrease) Mayor & council Personnel Expenses $ 37,225 $ 37,231 $ 37,240 $ 41,070 $ 3,830 10.3% Supplies and Materials - - - - - 0.0% Other Services and Charges 15,835 34,694 51,130 52,749 1,619 3.2% $ 53,060 $ 71,926 $ 88,370 $ 93,819 $ 5,449 6.2% Administration Personnel Expenses $ 247,988 $ 264,777 $ 301,980 $ 318,640 $ 16,660 5.5% Supplies and Materials - - - - - 0.0% Other Services and Charges 137,186 172,456 197,750 187,955 (9,795) -5.0% $ 385,175 $ 437,233 $ 499,730 $ 506,595 $ 6,865 1.4% Elections Supplies and Materials $ 68 $ - $ - $ - $ - 0.0% Other Services and Charges 33,879 31,056 40,300 61,750 21,450 53.2% $ 33,947 $ 31,056 $ 40,300 $ 61,750 $ 21,450 53.2% Finance Personnel Expenses $ 62,080 $ 73,619 $ 84,850 $ 106,250 $ 21,400 25.2% Supplies and Materials 10,477 11,505 15,000 12,000 (3,000) -20.0% Other Services and Charges 71,156 75,916 91,960 96,376 4,416 4.8% $ 143,713 $ 161,040 $ 191,810 $ 214,626 $ 22,816 11.9% TCAAP Personnel Expenses $ 37,020 $ 39,431 $ 43,900 $ 51,180 $ 7,280 16.6% Supplies and Materials - - - - - 0.0% Other Services and Charges 10,797 38,226 71,000 70,000 (1,000) -1.4% $ 47,817 $ 77,657 $ 114,900 $ 121,180 $ 6,280 5.5% Planning & Zoning Personnel Expenses $ 115,217 $ 190,620 $ 239,180 $ 268,470 $ 29,290 12.2% Supplies and Materials - 123 - - - 0.0% Other Services and Charges 84,002 37,062 85,760 148,320 62,560 72.9% $ 199,219 $ 227,805 $ 324,940 $ 416,790 $ 91,850 28.3% Government Buildings Personnel Expenses $ 35,823 $ 38,713 $ 38,100 $ 39,100 $ 1,000 2.6% Supplies and Materials 8,056 10,786 9,180 9,180 - 0.0% Other Services and Charges 170,221 179,316 185,620 191,662 6,042 3.3% $ 214,101 $ 228,815 $ 232,900 $ 239,942 $ 7,042 3.0% Police Other Services and Charges $ 1,452,262 $ 1,491,764 $ 1,585,240 $ 1,761,288 $ 176,048 11.1% $ 1,452,262 $ 1,491,764 $ 1,585,240 $ 1,761,288 $ 176,048 11.1% Dispatch Other Services and Charges $ 61,808 $ 68,737 $ 70,390 $ 73,570 $ 3,180 4.5% $ 61,808 $ 68,737 $ 70,390 $ 73,570 $ 3,180 4.5% Fire Other Services and Charges $ 696,675 $ 751,177 $ 833,930 $ 906,321 $ 72,391 8.7% $ 696,675 $ 751,177 $ 833,930 $ 906,321 $ 72,391 8.7% Emergency Management Personnel Expenses $ 5,161 $ 5,164 $ 7,710 $ 8,030 $ 320 4.2% Supplies and Materials - - - - - 0.0% Other Services and Charges 1,461 3,423 1,550 1,650 100 6.5% $ 6,622 $ 8,587 $ 9,260 $ 9,680 $ 420 4.5% Protective Inspections Personnel Expenses $ 268,552 $ 279,459 $ 319,670 $ 310,350 $ (9,320) -2.9% Supplies and Materials 1,553 662 1,250 1,250 0.0% Other Services and Charges 58,578 103,623 75,200 67,520 (7,680) -10.2% $ 328,682 $ 383,744 $ 396,120 $ 379,120 $ (17,000) -4.3% Street Maintenance Personnel Expenses $ 317,000 $ 337,706 $ 381,130 $ 425,570 $ 44,440 11.7% Supplies and Materials 66,755 59,540 65,500 66,000 500 0.8% Other Services and Charges 530,395 285,261 406,750 507,950 101,200 24.9% $ 914,150 $ 682,508 $ 853,380 $ 999,520 $ 146,140 17.1% Recreation Personnel Expenses $ 123,795 $ 126,476 $ 161,380 $ 181,290 $ 19,910 12.3% Supplies and Materials 14,553 15,360 23,400 22,250 (1,150) -4.9% Other Services and Charges 40,460 34,818 57,190 52,878 (4,312) -7.5% $ 178,808 $ 176,655 $ 241,970 $ 256,418 $ 14,448 6.0% Park Maintenance Personnel Expenses $ 347,218 $ 349,403 $ 402,170 $ 453,360 $ 51,190 12.7% Supplies and Materials 33,578 77,978 44,900 51,750 6,850 15.3% Other Services and Charges 106,174 117,252 140,960 147,020 6,060 4.3% $ 486,969 $ 544,634 $ 588,030 $ 652,130 $ 64,100 10.9% Transfers Out $ 102,540 $ 171,140 $ 50,000 $ 50,000 $ - 0.0% TOTAL EXPENDITURES $ 5,305,549 $ 5,514,477 $ 6,121,270 $ 6,742,749 $ 621,479 10.2% CITY OF ARDEN HILLS, MINNESOTA GENERAL GOVERNMENT SUMMARY EXPENDITURE ANALYSIS 2024 PERCENT 2022 2023 ORIGINAL 2025 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET City Council $ 53,060 $ 71,926 $ 88,370 $ 93,819 6.2% City Administration 385,175 437,233 499,730 506,595 1.4% Elections 33,947 31,056 40,300 61,750 53.2% Finance 143,713 161,040 191,810 214,626 11.9% TCAAP 47,817 77,657 114,900 121,180 5.5% Planning & Zoning 199,219 227,805 324,940 416,790 28.3% Government Buildings 214,101 228,815 232,900 239,942 3.0% Totals 1,077,032 1,235,531 1,492,950 1,654,702 10.8% Total By Classification Personnel Services 498,334 604,961 701,350 773,530 10.3% Commodities 29,398 60,639 95,180 91,180 -4.2% Contractual Services 512,279 530,501 652,520 738,812 13.2% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 1,040,012 1,196,101 1,449,050 1,603,522 10.7% Staffing Full-time equivalents 3.76 4.38 4.98 5.29 N 1,800 1,600 1,400 o 1,200 r 1,000 800 Expenditures 600 400 200 0 ACTUAL ACTUAL BUDGET BUDGET 2022 2023 ORIGINAL 2025 2024 CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: General Government Fund # 101 Activity: Mayor & Council Activity # 41100 Activity Scope The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the City of Arden Hills. Members participate in various committees, as well as direct staff, through the City Administrator, as to their overall goals for the City. This department provides for Mayor and Council compensation, Council meetings and work sessions, management consultants and memberships. When applicable, participation in NYFS is included in this budget, as is funding for the City Council Retreat Facilitator. Objectives 1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy. 2. Continue to work on the redevelopment of the TCAAP property. Issues Creating funding sources to build reserve balances to fund future capital improvements while maintaining current City services. Budget Commentary In 2025, the Mayor and Council budget is proposed to increase by 6.2% or $5,449. The budget for NYFS was added back in 2024. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 37,225 $ 37,231 $ 37,240 $ 41,070 Commodities - - - - Contractual Services 15,835 34,694 51,130 52,749 Total $ 53,060 $ 71,926 $ 88,370 $ 93,819 Percent Change 35.6% 22.9% 6.2% NYFS amount included above - 16,661 23,304 24,469 Expenditures by Classification 44% o Personnel Services o Commodities 13Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: General Government Activity: Administration 2025 BUDGET Fund # 101 Activity # 41300 Activity Scope City Administration provides the overall direction of the City, as determined by the City Council. The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions of the City Council are enforced and implemented. The Administration Department is responsible for administering Council policies, coordinating Council agendas, and providing support to other functional areas within the City. Objectives 1. Assist City Council in setting policies and procedures in accordance with Council's position. 2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations and long-range planning. Issues 1. Long-range planning to maintain current City services while creating funding sources for reserves. 2. Long-range comprehensive TCAAP planning. Budget Commentary The 2025 Administration budget is increasing by 2.9% over 2024. The increase in personnel services is due to step, COLA, insurance benefit increases and an increase in fte's. The decrease in contractual services is primarily due to a one-time comp study that occurred in 2024. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2022 2023 2024 2025 A l-TI I A I Al-TI I A I MI 1111,CT 011111ICT $ 247,988 $ 264,777 $ 301,980 $ 318,640 137,186 172,456 197,750 187,955 $ 385,175 $ 437,233 $ 499,730 $ 506,595 13.5% 14.3% 1.4% 37% aPersonnel Services o Commodities a Contractual Services 63% CITY OF ARDEN HILLS, MINNESOTA Function: General Government Activity: Elections 2025 BUDGET Fund # 101 Activity # 41410 Activity Scope This department covers the cost of administering all Federal, State and Municipal elections. This includes the preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations. The City contracts with Ramsey County for all the required election services. Objectives Stay current on election laws. Issues Stay current on election laws. Budget Commentary The Elections budget has a 53.2% increase for FY25. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities 68 - - - Contractual Services 33,879 31,056 40,300 61,750 Total $ 33,947 $ 31,056 $ 40,300 $ 61,750 Percent Change (-8.5%) 29.8% 53.2% Expenditures by Classification 100% o Personnel Services o Commodities 13Contractual Services CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: General Government Fund # 101 Activity: Finance Activity # 41500 Activity Scope Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City, the initiation of financial plans, investment and debt management, review and implementation of internal controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll. Objectives 1. Continue working to refine the financial management plan for the City. 2. Continue to produce an Annual Comprehensive Financial Report (ACFR) and reports for the public (Popular Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting. 3. Provide meaningful and timely financial reports and information to Council, Commissions and other City Departments. Issues 1. Implement improved reporting procedures to inform Council, Commissions and Departments. 2. Work with other Departments to find ways to reduce costs of City operations. 3. Analyze and implement ways to reduce transaction processing and costs. Budget Commentary This budget increased by 13.0% in 2025 or $24,906. The increase in personnel services is due to step, COLA, insurance benefit increases. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 62,080 $ 73,619 $ 84,850 $ 106,250 Commodities 10,477 11,505 15,000 12,000 Contractual Services 71,156 75,916 91,960 96,376 Total $ 143,713 $ 161,040 $ 191,810 $ 214,626 Percent Change 12.1 % 19.1 % 11.9% Full -Time Equivalent positions 0.47 0.58 0.62 0.80 Expenditures by Classification 9% oPersonnel Services 45% o Commodities oContractual Services 6% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: General Government Fund # 101 Activity: TCAAP Activity # 41600 Activity Scope This department was established to account for revenue and expenditure activity related to the City's comprehensive re -use planning at the Twin Cities Army Ammunition Plant (TCAAP) site. Objectives 1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). Issues 1. Economic conditions. 2. Coordinating with multiple entities/players. Budget Commentary Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Placeholders for consultant costs have been included, and staff time has been allocated for City Administration, Community Development, and Public Works as they act as the City's support staff to this Authority. The 2025 budget shows an increase of 4.7%. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 37,020 $ 39,431 $ 43,900 $ 51,180 Commodities - - - - Contractual Services 10,797 38,226 71,000 70,000 Total $ 47,817 $ 77,657 $ 114,900 $ 121,180 Percent Change 62.4% 48.0% 5.5% Full -Time Equivalent positions 0.23 0.23 0.25 0.27 Expenditures by Classification ■ Personnel Services o Commodities 42% 13Contractual Services 58% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: General Government Fund # 101 Activity: Planning & Zoning Activity # 41910 Activity Scope Responsible for all planning and zoning related functions of the City. Activities administered by this department include requests for variances, subdivisions, re -zonings, zoning code amendments, signs, conditional use permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective Inspections, Code Enforcement, and Community Development. The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly to review the above requests and to make recommendations to the City Council in an advisory capacity. Objectives 1. Continue to work on Rental Housing registrations. 2. Continue improvements of the City's planning process. Issues 1. Rental Housing registrations. 2. Refine Building Permit process. 3. Research and refine an Administrative Fines process. Budget Commentary The budget for 2025 is an increase of 28.8% over the 2024 budget. Contractual services includes $60,000 for Software Conversion for Permits, Community Development, & Code Enforcement. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2022 ACTUAL $ 115,217 84,002 2023 ACTUAL $ 190,620 123 37,062 2024 BUDGET $ 239,180 85,760 2025 BUDGET $ 268,470 148,320 14.3% 42.6% 28.3% 36% OPersonnel Services OCommodities OContractual Services 64% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: General Government Fund # 101 Activity: Government Buildings Activity # 41940 Activity Scope This department captures all of the operation/maintenance related costs for the City Hall and Government Building facilities. The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004. 45% of the City's portion of the Ramsey County maintenance facility is charged to this budget. Objectives Maintain a reputable facility to house meetings and staff. Issues Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002 Budget Commentary The 2025 budget is an increase of 3.9% from the previous year's budget primarily due to anticipated rent increase for the Public Works maintenance facility. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 35,823 $ 38,713 $ 38,100 $ 39,100 Commodities 8,056 10,786 9,180 9,180 Contractual Services 170,221 179,316 185,620 191,662 Total $ 214,101 $ 228,815 $ 232,900 $ 239,942 Percent Change 6.9% 1.8% 3.0% Full -Time Equivalent positions 0.28 0.27 0.26 0.28 Expenditures by Classification 16% 4% ■ Personnel Services :7 o Commodities oContractual Services 80% CITY OF ARDEN HILLS, MINNESOTA PUBLIC SAFETY SUMMARY EXPENDITURE ANALYSIS 2024 PERCENT 2022 2023 ORIGINAL 2025 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET Police $ 1,452,262 $ 1,491,764 $ 1,585,240 $ 1,761,288 11.1 % Dispatch 61,808 68,737 70,390 73,570 4.5% Fire 696,675 751,177 833,930 906,321 8.7% Emergency Management 6,622 8,587 9,260 9,680 4.5% Protective Inspections 328,682 383,744 396,120 379,120 -4.3% Totals 2,546,049 2,704,009 2,894,940 3,129,979 8.1% Total By Classification Personnel Services 1,553 662 1,250 1,250 0.0% Commodities 1,512,301 1,598,810 1,661,990 1,830,458 10.1 % Contractual Services 758,483 819,914 904,320 979,891 8.4% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 2,272,337 2,419,387 2,567,560 2,811,599 9.5% Staffing Full-time equivalents 0.00 0.00 0.00 0.00 N 3,500 3,000 c 2,500 s ~ 2,000 1,500 1,000 Expenditures 500 0 ACTUAL ACTUAL BUDGET BUDGET 2022 2023 ORIGINAL 2025 2024 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety Activity: Police 2025 BUDGET Fund # 101 Activity # 42100 Activity Scope Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff's Department. Animal control services are included in this budget. Objectives Continue contracting for law enforcement and animal control services. Issues 1. Resident concerns over police coverage and visibility. 2. Response times. Budget Commentary Arden Hills' portion of the Ramsey County Sheriff's Contracting Communities 2025 budget increased 8.8% over 2024. Animal control costs and boarding are included within this budget. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services 1,452,262 1,491,764 1,585,240 1,761,288 Total $ 1,452,262 $ 1,491,764 $ 1,585,240 $ 1,761,288 Percent Change 2.7% 6.3% 11.1 % Expenditures by Classification 100% ■ Personnel Services o Commodities 13Contractual Services CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Safety Fund # 101 Activity: Dispatch Activity # 42150 Activity Scope Emergency dispatch services are provided by Ramsey County. Objectives Continue contracting dispatch services. Issues Continue to maintain service levels at a reasonable cost. Budget Commentary Arden Hills' portion of the Ramsey County 911 Dispatch Department operating budget increased by 4.5%. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Expenditures by Classification 2022 2023 2024 2025 61,808 68,737 70,390 73,570 100% I I .G /O L.'7 /O 't..J /O ■ Personnel Services o Commodities 13Contractual Services CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Safety Fund # 101 Activity: Fire Activity # 42200 Activity Scope Fire protection for Arden Hills is provided by the Lake Johanna Fire Department on a contractual basis. Lake Johanna Fire Department presently provides services to the cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden Hills City Council. Objectives Continue contracting for fire protection services. Issues Continue to maintain service levels at a reasonable cost. Budget Commentary Arden Hills' portion of the Lake Johanna Fire Department operating budget increased 8.7%. This budget reflects increases to operating costs. Budget Summary Personnel Services Commodities Contractual Services Total Percent Change Expenditures by Classification 2022 RPR RTS 100% 2023 7.ri1 177 2024 2025 qnR 191 7.8% 11.0% 8.7% o Personnel Services o Commodities oContractual Services CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Safety Fund # 101 Activity: Emergency Management Activity # 42300 Activity Scope Emergency Management coordination for the City is required by the Federal Government. This department works closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant to provide these services. Objectives 1. Update City's Emergency Response Policy and Procedures. 2. Train staff in emergency management procedures. Issues Coordinate with Ramsey County's emergency response procedures and policies. Budget Commentary The 2025 budget is an increase of 4.5% from the 2024 budget or $420. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2022 2023 2024 2025 ACTUAL ACTUAL BUDGET BUDGET $ 5,161 $ 5,164 $ 7,710 $ 8,030 1,461 3,423 1,550 1,650 $ 6,622 $ 8,587 $ 9,260 $ 9,680 29.7% 7.8% 4.5% 0.02 0.02 0.04 0.04 17% o Personnel Services o Commodities oContractual Services 83% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Safety Fund # 101 Activity: Protective Inspections Activity # 42400 Activity Scope This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections within the City. Electrical inspections are contracted with an independent inspection firm. This department is also responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances. Objectives 1. Continue implementation of the building codes. 2. Continue to work on Building Permit software to produce Council reports Issues 1. Managing and prioritizing department workloads. 2. Keep up with rental license inspections of investor owned residential properties. 3. Continue implementation and design of new Building Permit software and reports. Budget Commentary The 2025 operating budget is a decrease of -0.5% from the previous year's budget. There is a decrease of $8,000 for electrical inspection services based on projected revenues. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification 18% 2022 2023 2024 2025 $ 268,552 $ 279,459 $ 319,670 $ 310,350 1,553 662 1,250 1,250 58.578 103.623 75.200 67.520 16.8% 3.2% (4.3%) 2.62 2.50 2.74 2.77 D Personnel Services oCommodities oContractual Services 82% CITY OF ARDEN HILLS, MINNESOTA PUBLIC WORKS SUMMARY EXPENDITURE ANALYSIS 2024 PERCENT 2022 2023 ORIGINAL 2025 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET Streets $ 914,150 $ 682,508 $ 853,380 $ 999,520 17.1% Totals 914,150 682,508 853,380 999,520 17.1% Total By Classification Personnel Services 317,000 337,706 381,130 425,570 11.7% Commodities 66,755 59,540 65,500 66,000 0.8% Contractual Services 530,395 285,261 406,750 507,950 24.9% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 914,150 682,508 853,380 999,520 17.1% Staffing Full-time equivalents 2.36 2.40 2.49 2.61 N 1,200 1,000 3 L 800 F Expenditures 600 400 200 0 ACTUAL ACTUAL BUDGET BUDGET 2022 2023 ORIGINAL 2025 2024 CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Works Fund # 101 Activity: Street Maintenance Activity # 43100 Activity Scope This department is responsible for maintaining City streets, including snowplowing, minor street repair, street signs, and street sweeping. Objectives 1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching and overlays. 2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance techniques no longer provide the desired results. 3. Maintain and update equipment and vehicles. Issues 1. Implement a capital improvement program for City infrastructure 2. Balance the public works department needs with available funds 3. Aging equipment. 4. Increased safety regulation for equipment and vehicles. Budget Commentary The 2025 operating budget is an increase of $140,390 from the previous year's budget. Personnel service increases are due to an increase in the fte allocation, step, COLA and insurance benefit increases. Adjustments were made to contractual services for seal coati ng/resu rfaci ng and in-house paving costs. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2022 ACTUAL $ 317,000 66,755 530,395 2023 ACTUAL $ 337,706 59,540 285,261 2024 BUDGET $ 381,130 65,500 406,750 2025 BUDGET $ 425,570 66,000 507,950 (-25.3%) 25.0% 17.1 % 2.36 2.40 2.49 2.61 7% AIN oPersonnel Services OCommodities oContractual Services CITY OF ARDEN HILLS, MINNESOTA PARKS & RECREATION SUMMARY EXPENDITURE ANALYSIS 2024 PERCENT 2022 2023 ORIGINAL 2025 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET Recreation $ 178,808 $ 176,655 $ 241,970 $ 256,418 6.0% Parks 486,969 544,634 588,030 652,130 10.9% Totals 665,777 721,288 830,000 908,548 9.5% Total By Classification Personnel Services 361,770 364,763 425,570 475,610 11.8% Commodities 74,038 112,797 102,090 104,628 2.5% Contractual Services 106,174 117,252 140,960 147,020 4.3% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 541,982 594,812 668,620 727,258 8.87/. Staffing Full-time equivalents 3.03 2.98 3.09 3.28 1,000 800 3 O F 600 Expenditures 400 200 0 ACTUAL ACTUAL BUDGET BUDGET 2022 2023 ORIGINAL 2025 2024 CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Parks and Recreation Fund # 101 Activity: Recreation Activity # 45120 Activity Scope This department provides all recreational activities to residents of Arden Hills, as well as residents from neighboring communities. Objectives To provide recreational activities to residents of Arden Hills. Issues 1. Develop senior programming. 2. Budget constraints. Budget Commentary The 2025 operating budget is an increase of 9.2% from the previous year's budget. This is mainly due to allocation, step, COLA and insurance benefit increases. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 123,795 $ 126,476 $ 161,380 $ 181,290 Commodities 14,553 15,360 23,400 22,250 Contractual Services 40,460 34,818 57,190 52,878 Total $ 178,808 $ 176,655 $ 241,970 $ 256,418 Percent Change (-1.2%) 37.0% 6.0% Full -Time Equivalent positions 1.12 1.26 1.19 1.37 % of costs covered by revenue 44.4% 37.2% 30.9% 27.4% Expenditures by Classification 20% 71% o Personnel Services o Commodities 13Contractual Services CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation Activity: Park Maintenance 2025 BUDGET Fund # 101 Activity # 45200 Activity Scope Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks system of the City. These assets of the City are extensively used by the residents, and improvements must be made to uphold the safety, functionality and beauty the City represents. Objectives 1. Continue pathway maintenance. 2. Continue implementing City's Comprehensive Park and Trails plan. Issues 1. Other maintenance concerns coming up and not allowing completion of existing projects 2. Budget constraints for future and existing projects. Budget Commentary The 2025 operating budget is an increase of 9.7% from the previous year's budget. This is mainly due to allocation, step, COLA, temp wages, and insurance benefit increases. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2022 ACTUAL $ 347,218 33,578 106,174 2023 ACTUAL $ 349,403 77,978 117,252 2024 BUDGET $ 402,170 44,900 140,960 2025 BUDGET $ 453,360 51,750 147,020 11.8% 8.0% 10.9% ■ Personnel Services 23% o Commodities 13Contractual Services 69% CITY OF ARDEN HILLS, MINNESOTA MISCELLANEOUS SUMMARY EXPENDITURE ANALYSIS 2024 PERCENT 2022 2023 ORIGINAL 2025 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET Unallocated $ 102,540 $ 171,140 $ 50,000 $ 50,000 0.0% Totals 102,540 171,140 50,000 50,000 0.0% Total By Classification Personnel Services - - - - N/A Commodities - - - - N/A Contractual Services - - - - N/A Capital Outlay - - - - N/A Other Charges 102,540 171,140 50,000 50,000 0.0% Totals 102,540 171,140 50,000 50,000 0.0% Staffing Full-time equivalents 0.00 0.00 0.00 0.00 N 200 M M 3 Expenditures 100 0 ACTUAL ACTUAL BUDGET BUDGET 2022 2023 ORIGINAL 2025 2024 CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Unallocated Fund # 101 Activity: Transfers Activity # 49300 Activity Scope The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds within the City financial structure. Objectives 1. To build reserves for capital equipment replacement. 2. To subsidize infrastructure improvements. Issues Budget constraints. Budget Commentary This budget is used to account for transfers out of the General Fund to other funds of the City. $102,540 and $171,140 was transferred to the PIR fund in 2022 and 2023 respectively. Both the 2024 and 2025 budgets include a transfer to the Cable Fund of $50,000. Budaet Summary Personnel Services Commodities Contractual Services Other Charges Total Percent Change Expenditures by Classification 2022 2023 2024 2025 102,540 171,140 50,000 50,000 VV.Uio k-rv.Uio1 v.vio o Personnel Services o Commodities 13Contractual Services oOther Charges 0 E s v m 0 N 0 0 0 0 � M 00 Ln q (3 N m � a -I O 00 c-I N Ln m m M N M O U 0 y Lo N m o0 O 7 Fz IN Ln N . 00 Ln Ln 00 m w LO m M Lo m o0 o v rl 0o m rl m o In Lr N n Ln Lr In m co N O Ln a --I t M 7 to o to O N u n n ti 0 0 0 0 0 0 0 m N m Ln Ln LD m N m Ln r LD LO O r � Ln V1 r 01 I� c-I Ln � m ry Ln ti Ln rri ES- am 000q LOq Lq lq oO lo oq N Ln D o c o 0o c o c c-I ' r-I V Ln o0 W O m LD Ln LO o0 c-I o0 N O c-I M O Lf1 m m LO <D LD c-I rl N N c-I m -m m V Ln 00 N LD C o0 7 00 LD O m O 7 Lf1 N Qi N M n N N 00 00 p M O o 0 0 0 0 0 n O Ln c-I Ln c-I O M 00 N lf1 n lf1 O Ln O00 Ln 0o Ln n m o o a o a o 00 00 c-I LD 't O n N n M n LD O N O M c-I Cl) M O m n N O Ln ti m 't O m Ln 0) M m M m a cn r� m — m — 00 O n <D M O <D ' <D m N M O O O O O O O m n Ln m Ln ol m rl � m Ln -t m o0 00 .-i c-i Lri rri ni Lri 0 O Ln .ti Ln 0000000000000000 m n n n tD N O M ri OO Ln LD O N N n O M LD N O m m O O m cm -I LD r 7 oo Ln O 00 n o0 LO m ;;,w m O N O m-- O v -- v m m L m Ili Ln N N LD M l: M M LD m M m't .--I v Ln O Lo n LO Lo m .--I n n N M N n N LO .-I N m't N m N LO .--I rl N N O m O LO LO Lf1 .ti O w 00 m m Lf1 O (>D LO O V - V N O m N LD m N V LD N N n LO 00 N n O LO V .--i Ln O LO LO n Ln M -ct LO c-i o0 n o0 �t In M Ln In n to 00 O .--I n -cr .--i m 'T m Lo - a N LO m - Lo Ln O O O O O O O O O O O O O o 0 0 N O m m o O m Lo 00 m 00 C m V m 0 m cc 00 n m 7 O m Ln c-I m N n Ln c-I C c- c-1 Ln 1 Ln m Lo r m N O r O N Ln m 00 r Ln M 00 Ln m n LD m C m LD Ln 00 C m N LD N Ln N m m N n Ln ri IT! M O m W O O O tD O h .-1 O W V N O f� C O C tD N O Ln M 00 n l0 V m N Ln O a Ln N n N n In c-I O c-I rl a0 N N O M n N Ln 7 Ln N O N n c-I rl m rl � O N N N c-I LO Ln N m Ln N m (aD n O -:I" N cm -I n O LD LD 00 LD O u) c^-I 7 m c-I o m LO n LO c- O m N LO N 00 --I 00 Ln rl Ln r m LO m LD m LD m 00 N o0 V n N O o0 LO m m c-I Ln 00 m N Ln n r-I - O LA m c-I LO N -:I- - m 7 c-I m rl 1fl r-I O O O 0Ln � Ln0 O O 0-:I, � O 0-:I, � 00 0 O� 0 0 O� N o m N N LD 00 O N O 00 - n M N Ln O N r N LD 7 LD M Ln m N m LD 7 LD n N O O LD M w m 0 Ln N V 7 m M m o0 O r1 ci LD N Ln N m m N m rl Lri r-i 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M m O Ln n m O N Ln N N c-I LD Ln m c-I O LD Ln Ln O N LD O W N N Ln V N N M mI;t n O m Ln <o LD Ln ��* Ln N m 0 0) Ln .-1 O n m N n w n N m't Lo M n Ln m e m LD m a a m r LO LD N .--i O C Ln O N c0 O m ti ti m M r LD n o r m to 't Ln 't't m W n O m n M m m w't^ .--I N m O't to m O m't N n O Ln O .--i 00 m LD cl n n LD Ln LD .--I N .--i .--i 00 .--i ' n m .--I LD N n .--I Ln M <D M LD Ln N n' N 00 m n w n n Ln r 00 O O Oo 0 0 0 0 Oo O O O N v o 0 0 oco Ln m co a Ln n N I-i a a ' o � N 01 o co m Lo c-i '-i m Lo m co m m N Lo 0 LO lR N <D M m Ln N Ln ' n n Ln m m m rl 0000 M CO 00 M O M LA 0 n 0 0 0 0 O Ln to O n LD LD O N f+1 lD 00 ri M Ln 0 n oN' In rlo o oa! m " m 0 m M n 7 N 0 M I ofn 0 M O O c O 7 r N --I W n D 00 N W rl O m O O CO M o L' O O o0 Ln n Ln o N m M n O V1 c-I V c-I CD O 0 O N Ln O -:I, O C n O Ln Ln v a LD O ry lD lD lD rl O 00 O N m O a, of Ln N W cy In m a Wa U C W N } Q F 0 O O/ co W v t m m L6 U C W t _� -O Ol 00;- 0 C N d U N Q O O- N i0 N O C N 2i U C C S1 C O C c ? cc H H m 06 i Q N m H LL i N O N % u N N v c tx v c m o p Ln Ln LO! •l O C ? t6 W 2 V C N C f0.'>—' '� w tn W cc -Li C W W Ul O N oiS W c u u W H C t6 O U C N N 1 U) O C O) u N N ? Y C C C N _ Zf6 u C L 'LL Q U Z E n- -O Q W f0 E 'LL W > C O @ ra t0 O N v U � O_ D_ Il D_ cc W V1 W Q O W x Li O x O W 2 H W H W H Z Attachment D 2025 DEBT SERVICE SCHEDULE UFD FINANCING Scenario 1: Current Market BQ AAA Rates 10-year 15-year 20-year Underwriter's Fee $ 55,740 $ 55,800 $ 55,920 Costs of Issuance 68,000 68,000 68,000 Interest 93,547 100,039 109,582 Project Construction 4,425,000 4,425,000 4,425,000 Rounding 2,713 1,161 1,498 Par Amount of Bonds $ 4,645,000 $ 4,650,000 $ 4,660,000 Total Interest 765,185 1,252,755 1,898,735 Total Debt Service $ 5,410,185 $ 5,902,755 $ 6,558,735 Annual Debt Service $ 542,000 $ 395,000 $ 330,000 True Interest Cost 3.07856% 3.28670% 3.61672% Scenario 2: Current Market BQ AAA Rates plus 75 bps 10-year 15-year 20-year Underwriter's Fee $ 56,040 $ 56,100 $ 56,280 Costs of Issuance 68,000 68,000 68,000 Interest 119,022 125,794 135,940 Project Construction 4,425,000 4,425,000 4,425,000 Rounding 1,938 106 4,780 Par Amount of Bonds $ 4,670,000 $ 4,675,000 $ 4,690,000 Total Interest 980,875 1,587,078 2,371,750 Total Debt Service $ 5,650,875 $ 6,262,078 $ 7,061,750 Annual Debt Service $ 568,000 $ 420,000 $ 356,000 True Interest Cost 3.83315% 4.04475% 4.37874% City of Arden Hills, Minnesota $4,645,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates 10 Years Sources & Uses Dated 05/15/2025 1 Delivered 05/15/2025 Sources Of Funds Par Amount of Bonds $4,645,000.00 Total Sources Uses Of Funds $4,645,000.00 Total Underwriter's Discount (1.200%) 55,740.00 Costs of Issuance 68,000.00 Deposit to Capitalized Interest (CIF) Fund 93,546.67 Deposit to Project Construction Fund 4,425,000.00 Rounding Amount 2,713.33 Total Uses Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:11 PM i4qEHLERS PUBLIC FINANCE ADVISORS City of Arden Hills, Minnesota $4,645,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates 10 Years Net Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S Fiscal Total 05/15/2025 - - 02/01/2026 93,546.67 93,546.67 (93,546.67) - 08/01/2026 65,775.00 65,775.00 65,775.00 - 02/01/2027 410,000.00 2.750% 65,775.00 475,775.00 475,775.00 541,550.00 08/01/2027 - - 60,137.50 60,137.50 60,137.50 - 02/01/2028 420,000.00 2.750% 60,137.50 480,137.50 480,137.50 540,275.00 08/01/2028 - - 54,362.50 54,362.50 54,362.50 - 02/01/2029 435,000.00 2.750% 54,362.50 489,362.50 489,362.50 543,725.00 08/01/2029 - - 48,381.25 48,381.25 48,381.25 - 02/01/2030 445,000.00 2.750% 48,381.25 493,381.25 493,381.25 541,762.50 08/01/2030 - - 42,262.50 42,262.50 42,262.50 - 02/01/2031 455,000.00 2.750% 42,262.50 497,262.50 497,262.50 539,525.00 08/01/2031 - - 36,006.25 36,006.25 36,006.25 - 02/01/2032 470,000.00 2.800% 36,006.25 506,006.25 506,006.25 542,012.50 08/01/2032 - - 29,426.25 29,426.25 29,426.25 - 02/01/2033 480,000.00 2.800% 29,426.25 509,426.25 509,426.25 538,852.50 08/01/2033 - - 22,706.25 22,706.25 22,706.25 - 02/01/2034 495,000.00 2.900% 22,706.25 517,706.25 517,706.25 540,412.50 08/01/2034 - - 15,528.75 15,528.75 15,528.75 - 02/01/2035 510,000.00 2.950% 15,528.75 525,528.75 525,528.75 541,057.50 08/01/2035 - - 8,006.25 8,006.25 8,006.25 - 02/01/2036 525,000.00 3.050% 8,006.25 533,006.25 533,006.25 541,012.50 Total $4,645,000.00 - $858,731.67 $5,503,731.67 (93,546.67) $5,410,185.00 - Significant Dates Dated 5/15/2025 First Coupon Date Yield Statistics 2/01/2026 Bond Year Dollars Average Life $29,893.11 6.436 Years Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) 2.8726741% 3.0591385% 3.0785566% Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) 2.8681724% 3.3399105% IRS Form 8038 Net Interest Cost 2.8726741% Weighted Average Maturity 6.436 Years Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:11 PM REHLERS PUBLIC FINANCE ADVISORS City of Arden Hills, Minnesota $4,645,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates 10 Years Debt Service Schedule 105% of Date Principal Coupon Interest Total P+I CIF Net New D/S Total 02/01/2026 - - 93,546.67 93,546.67 (93,546.67) - - 02/01/2027 410,000.00 2.750% 131,550.00 541,550.00 541,550.00 568,627.50 02/01/2028 420,000.00 2.750% 120,275.00 540,275.00 540,275.00 567,288.75 02/01/2029 435,000.00 2.750% 108,725.00 543,725.00 543,725.00 570,911.25 02/01/2030 445,000.00 2.750% 96,762.50 541,762.50 541,762.50 568,850.63 02/01/2031 455,000.00 2.750% 84,525.00 539,525.00 539,525.00 566,501.25 02/01/2032 470,000.00 2.800% 72,012.50 542,012.50 542,012.50 569,113.13 02/01/2033 480,000.00 2.800% 58,852.50 538,852.50 538,852.50 565,795.13 02/01/2034 495,000.00 2.900% 45,412.50 540,412.50 540,412.50 567,433.13 02/01/2035 510,000.00 2.950% 31,057.50 541,057.50 541,057.50 568,110.38 02/01/2036 525,000.00 3.050% 16,012.50 541,012.50 541,012.50 568,063.13 Total $4,645,000.00 - $858,731.67 $5,503,731.67 (93,546.67) $5,410,185.00 $5,680,694.25 Significant Dates Dated First Coupon Date Yield Statistics 5/15/2025 2/01/2026 Bond Year Dollars $29,893.11 Average Life 6.436 Years Average Coupon 2.8726741% Net Interest Cost (NIC) 3.0591385% True Interest Cost (TIC) 3.0785566% Bond Yield for Arbitrage Purposes 2.8681724% All Inclusive Cost (AIC) 3.3399105% Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:11 PM EHLERS PUBLIC FINANCE ADVISORS City of Arden Hills, Minnesota $4,650,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates 15 Years Sources & Uses Dated 05/15/2025 1 Delivered 05/15/2025 Sources Of Funds Par Amount of Bonds $4,650,000.00 Total Sources Uses Of Funds Total Underwriter's Discount (1.200%) Costs of Issuance Deposit to Capitalized Interest (CIF) Fund Deposit to Project Construction Fund Rounding Amount Total Uses Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:10 PM $4,650,000.00 55,800.00 68,000.00 100,039.11 4,425,000.00 1,160.89 $4,650,000.00 EHLERS City of Arden Hills, Minnesota $4,650,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates 15 Years Net Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S Fiscal Total 05/15/2025 - - 02/01/2026 100,039.11 100,039.11 (100,039.11) - 08/01/2026 70,340.00 70,340.00 70,340.00 - 02/01/2027 255,000.00 2.750% 70,340.00 325,340.00 325,340.00 395,680.00 08/01/2027 - - 66,833.75 66,833.75 66,833.75 - 02/01/2028 260,000.00 2.750% 66,833.75 326,833.75 326,833.75 393,667.50 08/01/2028 - - 63,258.75 63,258.75 63,258.75 - 02/01/2029 265,000.00 2.750% 63,258.75 328,258.75 328,258.75 391,517.50 08/01/2029 - - 59,615.00 59,615.00 59,615.00 - 02/01/2030 275,000.00 2.750% 59,615.00 334,615.00 334,615.00 394,230.00 08/01/2030 - - 55,833.75 55,833.75 55,833.75 - 02/01/2031 280,000.00 2.750% 55,833.75 335,833.75 335,833.75 391,667.50 08/01/2031 - - 51,983.75 51,983.75 51,983.75 - 02/01/2032 290,000.00 2.800% 51,983.75 341,983.75 341,983.75 393,967.50 08/01/2032 - - 47,923.75 47,923.75 47,923.75 - 02/01/2033 300,000.00 2.800% 47,923.75 347,923.75 347,923.75 395,847.50 08/01/2033 - - 43,723.75 43,723.75 43,723.75 - 02/01/2034 305,000.00 2.900% 43,723.75 348,723.75 348,723.75 392,447.50 08/01/2034 - - 39,301.25 39,301.25 39,301.25 - 02/01/2035 315,000.00 2.950% 39,301.25 354,301.25 354,301.25 393,602.50 08/01/2035 - - 34,655.00 34,655.00 34,655.00 - 02/01/2036 325,000.00 3.050% 34,655.00 359,655.00 359,655.00 394,310.00 08/01/2036 - - 29,698.75 29,698.75 29,698.75 - 02/01/2037 335,000.00 3.150% 29,698.75 364,698.75 364,698.75 394,397.50 08/01/2037 - - 24,422.50 24,422.50 24,422.50 - 02/01/2038 345,000.00 3.200% 24,422.50 369,422.50 369,422.50 393,845.00 08/01/2038 - - 18,902.50 18,902.50 18,902.50 - 02/01/2039 355,000.00 3.300% 18,902.50 373,902.50 373,902.50 392,805.00 08/01/2039 - - 13,045.00 13,045.00 13,045.00 - 02/01/2040 365,000.00 3.400% 13,045.00 378,045.00 378,045.00 391,090.00 08/01/2040 - - 6,840.00 6,840.00 6,840.00 - 02/01/2041 380,000.00 3.600% 6,840.00 386,840.00 386,840.00 393,680.00 Total $4,650,000.00 - $1,3529794.11 $6,002,794.11 (100,039.11) $5,902,755.00 - Significant Dates Dated 5/15/2025 First Coupon Date 2/01/2026 Yield Statistics Bond Year Dollars $42,991.67 Average Life 9.246 Years Average Coupon 3.1466426% Net Interest Cost (NIC) 3.2764352% True Interest Cost (TIC) 3.2867024% Bond Yield for Arbitrage Purposes 3.1314377% All Inclusive Cost (AIC) 3.4794575% IRS Form 8038 Net Interest Cost 3.1466426% Weighted Average Maturity 9.246 Years Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:10 PM rg'ZEHLERS PUBLIC FINANCE ADVISORS City of Arden Hills, Minnesota $4,650,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates 15 Years Debt Service Schedule 105% of Date Principal Coupon Interest Total P+I CIF Net New D/S Total 02/01/2026 - - 100,039.11 100,039.11 (100,039.11) - - 02/01/2027 255,000.00 2.750% 140,680.00 395,680.00 395,680.00 415,464.00 02/01/2028 260,000.00 2.750% 133,667.50 393,667.50 393,667.50 413,350.88 02/01/2029 265,000.00 2.750% 126,517.50 391,517.50 391,517.50 411,093.38 02/01/2030 275,000.00 2.750% 119,230.00 394,230.00 394,230.00 413,941.50 02/01/2031 280,000.00 2.750% 111,667.50 391,667.50 391,667.50 411,250.88 02/01/2032 290,000.00 2.800% 103,967.50 393,967.50 393,967.50 413,665.88 02/01/2033 300,000.00 2.800% 95,847.50 395,847.50 395,847.50 415,639.88 02/01/2034 305,000.00 2.900% 87,447.50 392,447.50 392,447.50 412,069.88 02/01/2035 315,000.00 2.950% 78,602.50 393,602.50 393,602.50 413,282.63 02/01/2036 325,000.00 3.050% 69,310.00 394,310.00 394,310.00 414,025.50 02/01/2037 335,000.00 3.150% 59,397.50 394,397.50 394,397.50 414,117.38 02/01/2038 345,000.00 3.200% 48,845.00 393,845.00 393,845.00 413,537.25 02/01/2039 355,000.00 3.300% 37,805.00 392,805.00 392,805.00 412,445.25 02/01/2040 365,000.00 3.400% 26,090.00 391,090.00 391,090.00 410,644.50 02/01/2041 380,000.00 3.600% 13,680.00 393,680.00 393,680.00 413,364.00 Total $4,650,000.00 - $1,352,794.11 $6,002,794.11 (100,039.11) $5,902,755.00 $6,197,892.75 Significant Dates Dated 5/15/2025 First Coupon Date 2/01/2026 Yield Statistics Bond Year Dollars $42,991.67 Average Life 9.246 Years Average Coupon 3.1466426% Net Interest Cost (NlC) 3.2764352% True Interest Cost (TIC) 3.2867024% Bond Yield for Arbitrage Purposes 3.1314377% All Inclusive Cost (AIC) 3.4794575% Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:10 PM i4'EHLERS IN PUBLIC FINANCE ADVISORS City of Arden Hills, Minnesota $4,660,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates 20 Years Sources & Uses Dated 05/15/2025 1 Delivered 05/15/2025 Sources Of Funds Par Amount of Bonds $4,660,000.00 Total Sources Uses Of Funds Total Underwriter's Discount (1.200%) Costs of Issuance Deposit to Capitalized Interest (CIF) Fund Deposit to Project Construction Fund Rounding Amount Total Uses Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:09 PM $4,660,000.00 55,920.00 68,000.00 109,582.22 4,425,000.00 1,497.78 $4,660,000.00 EHLERS City of Arden Hills, Minnesota $4,660,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates 20 Years Net Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S Fiscal Total 05/15/2025 - - 02/01/2026 109,582.22 109,582.22 (109,582.22) - 08/01/2026 77,050.00 77,050.00 77,050.00 - 02/01/2027 175,000.00 2.750% 77,050.00 252,050.00 252,050.00 329,100.00 08/01/2027 - - 74,643.75 74,643.75 74,643.75 - 02/01/2028 180,000.00 2.750% 74,643.75 254,643.75 254,643.75 329,287.50 08/01/2028 - - 72,168.75 72,168.75 72,168.75 - 02/01/2029 185,000.00 2.750% 72,168.75 257,168.75 257,168.75 329,337.50 08/01/2029 - - 69,625.00 69,625.00 69,625.00 - 02/01/2030 190,000.00 2.750% 69,625.00 259,625.00 259,625.00 329,250.00 08/01/2030 - - 67,012.50 67,012.50 67,012.50 - 02/01/2031 195,000.00 2.750% 67,012.50 262,012.50 262,012.50 329,025.00 08/01/2031 - - 64,331.25 64,331.25 64,331.25 - 02/01/2032 200,000.00 2.800% 64,331.25 264,331.25 264,331.25 328,662.50 08/01/2032 - - 61,531.25 61,531.25 61,531.25 - 02/01/2033 205,000.00 2.800% 61,531.25 266,531.25 266,531.25 328,062.50 08/01/2033 - - 58,661.25 58,661.25 58,661.25 - 02/01/2034 210,000.00 2.900% 58,661.25 268,661.25 268,661.25 327,322.50 08/01/2034 - - 55,616.25 55,616.25 55,616.25 - 02/01/2035 215,000.00 2.950% 55,616.25 270,616.25 270,616.25 326,232.50 08/01/2035 - - 52,445.00 52,445.00 52,445.00 - 02/01/2036 225,000.00 3.050% 52,445.00 277,445.00 277,445.00 329,890.00 08/01/2036 - - 49,013.75 49,013.75 49,013.75 - 02/01/2037 230,000.00 3.150% 49,013.75 279,013.75 279,013.75 328,027.50 08/01/2037 - - 45,391.25 45,391.25 45,391.25 - 02/01/2038 235,000.00 3.200% 45,391.25 280,391.25 280,391.25 325,782.50 08/01/2038 - - 41,631.25 41,631.25 41,631.25 - 02/01/2039 245,000.00 3.300% 41,631.25 286,631.25 286,631.25 328,262.50 08/01/2039 - - 37,588.75 37,588.75 37,588.75 - 02/01/2040 250,000.00 3.400% 37,588.75 287,588.75 287,588.75 325,177.50 08/01/2040 - - 33,338.75 33,338.75 33,338.75 - 02/01/2041 260,000.00 3.600% 33,338.75 293,338.75 293,338.75 326,677.50 08/01/2041 - - 28,658.75 28,658.75 28,658.75 - 02/01/2042 270,000.00 3.750% 28,658.75 298,658.75 298,658.75 327,317.50 08/01/2042 - - 23,596.25 23,596.25 23,596.25 - 02/01/2043 280,000.00 3.850% 23,596.25 303,596.25 303,596.25 327,192.50 08/01/2043 - - 18,206.25 18,206.25 18,206.25 - 02/01/2044 290,000.00 3.950% 18,206.25 308,206.25 308,206.25 326,412.50 08/01/2044 - - 12,478.75 12,478.75 12,478.75 - 02/01/2045 305,000.00 4.000% 12,478.75 317,478.75 317,478.75 329,957.50 08/01/2045 - - 6,378.75 6,378.75 6,378.75 - 02/01/2046 315,000.00 4.050% 6,378.75 321,378.75 321,378.75 327,757.50 Total $4,660,000.00 - $2,008,317.22 $6,668,317.22 (109,582.22) $6,558,735.00 Significant Dates Dated 5/15/2025 First Coupon Date 2/01/2026 Yield Statistics Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) IRS Form 8038 Net Interest Cost Weighted Average Maturity Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:09 PM $56,968.78 12.225 Years 3.5252946% 3.6234536% 3.6167188% 3.4905474% 3.7730918% 3.5252946% 12.225 Years %EHLERS PUBLIC FINANCE ADVISORS City of Arden Hills, Minnesota $4,660,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates 20 Years Debt Service Schedule 105% of Date Principal Coupon Interest Total P+I CIF Net New D/S Total 02/01/2026 - - 109,582.22 109,582.22 (109,582.22) - - 02/01/2027 175,000.00 2.750% 154,100.00 329,100.00 329,100.00 345,555.00 02/01/2028 180,000.00 2.750% 149,287.50 329,287.50 329,287.50 345,751.88 02/01/2029 185,000.00 2.750% 144,337.50 329,337.50 329,337.50 345,804.38 02/01/2030 190,000.00 2.750% 139,250.00 329,250.00 329,250.00 345,712.50 02/01/2031 195,000.00 2.750% 134,025.00 329,025.00 329,025.00 345,476.25 02/01/2032 200,000.00 2.800% 128,662.50 328,662.50 328,662.50 345,095.63 02/01/2033 205,000.00 2.800% 123,062.50 328,062.50 328,062.50 344,465.63 02/01/2034 210,000.00 2.900% 117,322.50 327,322.50 327,322.50 343,688.63 02/01/2035 215,000.00 2.950% 111,232.50 326,232.50 326,232.50 342,544.13 02/01/2036 225,000.00 3.050% 104,890.00 329,890.00 329,890.00 346,384.50 02/01/2037 230,000.00 3.150% 98,027.50 328,027.50 328,027.50 344,428.88 02/01/2038 235,000.00 3.200% 90,782.50 325,782.50 325,782.50 342,071.63 02/01/2039 245,000.00 3.300% 83,262.50 328,262.50 328,262.50 344,675.63 02/01/2040 250,000.00 3.400% 75,177.50 325,177.50 325,177.50 341,436.38 02/01/2041 260,000.00 3.600% 66,677.50 326,677.50 326,677.50 343,011.38 02/01/2042 270,000.00 3.750% 57,317.50 327,317.50 327,317.50 343,683.38 02/01/2043 280,000.00 3.850% 47,192.50 327,192.50 327,192.50 343,552.13 02/01/2044 290,000.00 3.950% 36,412.50 326,412.50 326,412.50 342,733.13 02/01/2045 305,000.00 4.000% 24,957.50 329,957.50 329,957.50 346,455.38 02/01/2046 315,000.00 4.050% 12,757.50 327,757.50 327,757.50 344,145.38 Total $4,660,000.00 - $2,008,317.22 $6,668,317.22 (109,582.22) $6,558,735.00 $6,886,671.75 Significant Dates Dated First Coupon Date Yield Statistics 5/15/2025 2/01/2026 Bond Year Dollars $56,968.78 Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:09 PM 12.225 Years 3.5252946% 3.6234536% 3.6167188% 3.4905474% 3.7730918% lQEHLERS IN PUBLIC FINANCE ADVISORS City of Arden Hills, Minnesota $4,670,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates plus 75bps 10 Years Sources & Uses Dated 05/15/2025 1 Delivered 05/15/2025 Sources Of Funds Par Amount of Bonds $4,670,000.00 Total Sources Uses Of Funds Total Underwriter's Discount (1.200%) Costs of Issuance Deposit to Capitalized Interest (CIF) Fund Deposit to Project Construction Fund Rounding Amount Total Uses Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:14 PM $4,670,000.00 56,040.00 68,000.00 119,022.22 4,425,000.00 1,937.78 $4,670,000.00 EHLERS City of Arden Hills, Minnesota $4,670,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates plus 75bps 10 Years Net Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S Fiscal Total 05/15/2025 - - - - 02/01/2026 119,022.22 119,022.22 (119,022.22) - 08/01/2026 83,687.50 83,687.50 - 83,687.50 - 02/01/2027 400,000.00 3.500% 83,687.50 483,687.50 - 483,687.50 567,375.00 08/01/2027 - - 76,687.50 76,687.50 - 76,687.50 - 02/01/2028 410,000.00 3.500% 76,687.50 486,687.50 - 486,687.50 563,375.00 08/01/2028 - - 69,512.50 69,512.50 - 69,512.50 - 02/01/2029 425,000.00 3.500% 69,512.50 494,512.50 - 494,512.50 564,025.00 08/01/2029 - - 62,075.00 62,075.00 - 62,075.00 - 02/01/2030 440,000.00 3.500% 62,075.00 502,075.00 - 502,075.00 564,150.00 08/01/2030 - - 54,375.00 54,375.00 - 54,375.00 - 02/01/2031 455,000.00 3.500% 54,375.00 509,375.00 - 509,375.00 563,750.00 08/01/2031 - - 46,412.50 46,412.50 - 46,412.50 - 02/01/2032 475,000.00 3.550% 46,412.50 521,412.50 - 521,412.50 567,825.00 08/01/2032 - - 37,981.25 37,981.25 - 37,981.25 - 02/01/2033 490,000.00 3.550% 37,981.25 527,981.25 - 527,981.25 565,962.50 08/01/2033 - - 29,283.75 29,283.75 - 29,283.75 - 02/01/2034 505,000.00 3.650% 29,283.75 534,283.75 - 534,283.75 563,567.50 08/01/2034 - - 20,067.50 20,067.50 - 20,067.50 - 02/01/2035 525,000.00 3.700% 20,067.50 545,067.50 - 545,067.50 565,135.00 08/01/2035 - - 10,355.00 10,355.00 - 10,355.00 - 02/01/2036 545,000.00 3.800% 10,355.00 555,355.00 - 555,355.00 565,710.00 Total $4,670,000.00 - $1,099,897.22 $5,769,897.22 (119,022.22) $5,650,875.00 - Significant Dates Dated 5/15/2025 First Coupon Date 2/01/2026 Yield Statistics Bond Year Dollars $30,345.89 Average Life 6.498 Years Average Coupon 3.6245345% Net Interest Cost (NIC) 3.8092053% True Interest Cost (TIC) 3.8331482% Bond Yield for Arbitrage Purposes 3.6185476% All Inclusive Cost (AIC) 4.0983427% IRS Form 8038 Net Interest Cost 3.6245345% Weighted Average Maturity 6.498 Years Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:14 PM i44EHLERS PUBLIC FINANCE ADVISORS City of Arden Hills, Minnesota $4,670,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates plus 75bps 10 Years Debt Service Schedule 105% of Date Principal Coupon Interest Total P+I CIF Net New D/S Total 02/01/2026 - - 119,022.22 119,022.22 (119,022.22) - - 02/01/2027 400,000.00 3.500% 167,375.00 567,375.00 567,375.00 595,743.75 02/01/2028 410,000.00 3.500% 153,375.00 563,375.00 563,375.00 591,543.75 02/01/2029 425,000.00 3.500% 139,025.00 564,025.00 564,025.00 592,226.25 02/01/2030 440,000.00 3.500% 124,150.00 564,150.00 564,150.00 592,357.50 02/01/2031 455,000.00 3.500% 108,750.00 563,750.00 563,750.00 591,937.50 02/01/2032 475,000.00 3.550% 92,825.00 567,825.00 567,825.00 596,216.25 02/01/2033 490,000.00 3.550% 75,962.50 565,962.50 565,962.50 594,260.63 02/01/2034 505,000.00 3.650% 58,567.50 563,567.50 563,567.50 591,745.88 02/01/2035 525,000.00 3.700% 40,135.00 565,135.00 565,135.00 593,391.75 02/01/2036 545,000.00 3.800% 20,710.00 565,710.00 565,710.00 593,995.50 Total $4,670,000.00 - $1,099,897.22 $5,769,897.22 (119,022.22) $5,650,875.00 $5,933,418.75 Significant Dates Dated First Coupon Date Yield Statistics Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:14 PM 5/15/2025 2/01/2026 $30,345.89 6.498 Years 3.6245345% 3.8092053% 3.8331482% 3.6185476% 4.0983427% IZ4EHLERS PUBLIC FINANCE ADVISORS City of Arden Hills, Minnesota $4,675,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates plus 75bps 15 Years Sources & Uses Dated 05/15/2025 1 Delivered 05/15/2025 Sources Of Funds Par Amount of Bonds $4,675,000.00 Total Sources Uses Of Funds Total Underwriter's Discount (1.200%) Costs of Issuance Deposit to Capitalized Interest (CIF) Fund Deposit to Project Construction Fund Rounding Amount Total Uses Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:13 PM $4,675,000.00 56,100.00 68,000.00 125,793.78 4,425,000.00 106.22 $4,675,000.00 EHLERS City of Arden Hills, Minnesota $4,675,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates plus 75bps 15 Years Net Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S Fiscal Total 05/15/2025 - - 02/01/2026 125,793.78 125,793.78 (125,793.78) - 08/01/2026 88,448.75 88,448.75 88,448.75 - 02/01/2027 240,000.00 3.500% 88,448.75 328,448.75 328,448.75 416,897.50 08/01/2027 - - 84,248.75 84,248.75 84,248.75 - 02/01/2028 250,000.00 3.500% 84,248.75 334,248.75 334,248.75 418,497.50 08/01/2028 - - 79,873.75 79,873.75 79,873.75 - 02/01/2029 260,000.00 3.500% 79,873.75 339,873.75 339,873.75 419,747.50 08/01/2029 - - 75,323.75 75,323.75 75,323.75 - 02/01/2030 265,000.00 3.500% 75,323.75 340,323.75 340,323.75 415,647.50 08/01/2030 - - 70,686.25 70,686.25 70,686.25 - 02/01/2031 275,000.00 3.500% 70,686.25 345,686.25 345,686.25 416,372.50 08/01/2031 - - 65,873.75 65,873.75 65,873.75 - 02/01/2032 285,000.00 3.550% 65,873.75 350,873.75 350,873.75 416,747.50 08/01/2032 - - 60,815.00 60,815.00 60,815.00 - 02/01/2033 295,000.00 3.550% 60,815.00 355,815.00 355,815.00 416,630.00 08/01/2033 - - 55,578.75 55,578.75 55,578.75 - 02/01/2034 305,000.00 3.650% 55,578.75 360,578.75 360,578.75 416,157.50 08/01/2034 - - 50,012.50 50,012.50 50,012.50 - 02/01/2035 320,000.00 3.700% 50,012.50 370,012.50 370,012.50 420,025.00 08/01/2035 - - 44,092.50 44,092.50 44,092.50 - 02/01/2036 330,000.00 3.800% 44,092.50 374,092.50 374,092.50 418,185.00 08/01/2036 - - 37,822.50 37,822.50 37,822.50 - 02/01/2037 340,000.00 3.900% 37,822.50 377,822.50 377,822.50 415,645.00 08/01/2037 - - 31,192.50 31,192.50 31,192.50 - 02/01/2038 355,000.00 3.950% 31,192.50 386,192.50 386,192.50 417,385.00 08/01/2038 - - 24,181.25 24,181.25 24,181.25 - 02/01/2039 370,000.00 4.050% 24,181.25 394,181.25 394,181.25 418,362.50 08/01/2039 - - 16,688.75 16,688.75 16,688.75 - 02/01/2040 385,000.00 4.150% 16,688.75 401,688.75 401,688.75 418,377.50 08/01/2040 - - 8,700.00 8,700.00 8,700.00 - 02/01/2041 400,000.00 4.350% 8,700.00 408,700.00 408,700.00 417,400.00 Total $4,675,000.00 - $1,712,871.28 $6,387,871.28 (125,793.78) $6,262,077.50 - Significant Dates Dated 5/15/2025 First Coupon Date 2/01/2026 Yield Statistics Bond Year Dollars $43,874.44 Average Life 9.385 Years Average Coupon 3.9040296% Net Interest Cost (NIC) 4.0318944% True Interest Cost (TIC) 4.0447484% Bond Yield for Arbitrage Purposes 3.8852561 % All Inclusive Cost (AIC) 4.2417281% IRS Form 8038 Net Interest Cost 3.9040296% Weighted Average Maturity 9.385 Years Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:13 PM rg'ZEHLERS PUBLIC FINANCE ADVISORS City of Arden Hills, Minnesota $4,675,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates plus 75bps 15 Years Debt Service Schedule 105% of Date Principal Coupon Interest Total P+I CIF Net New D/S Total 02/01/2026 - - 125,793.78 125,793.78 (125,793.78) - - 02/01/2027 240,000.00 3.500% 176,897.50 416,897.50 416,897.50 437,742.38 02/01/2028 250,000.00 3.500% 168,497.50 418,497.50 418,497.50 439,422.38 02/01/2029 260,000.00 3.500% 159,747.50 419,747.50 419,747.50 440,734.88 02/01/2030 265,000.00 3.500% 150,647.50 415,647.50 415,647.50 436,429.88 02/01/2031 275,000.00 3.500% 141,372.50 416,372.50 416,372.50 437,191.13 02/01/2032 285,000.00 3.550% 131,747.50 416,747.50 416,747.50 437,584.88 02/01/2033 295,000.00 3.550% 121,630.00 416,630.00 416,630.00 437,461.50 02/01/2034 305,000.00 3.650% 111,157.50 416,157.50 416,157.50 436,965.38 02/01/2035 320,000.00 3.700% 100,025.00 420,025.00 420,025.00 441,026.25 02/01/2036 330,000.00 3.800% 88,185.00 418,185.00 418,185.00 439,094.25 02/01/2037 340,000.00 3.900% 75,645.00 415,645.00 415,645.00 436,427.25 02/01/2038 355,000.00 3.950% 62,385.00 417,385.00 417,385.00 438,254.25 02/01/2039 370,000.00 4.050% 48,362.50 418,362.50 418,362.50 439,280.63 02/01/2040 385,000.00 4.150% 33,377.50 418,377.50 418,377.50 439,296.38 02/01/2041 400,000.00 4.350% 17,400.00 417,400.00 417,400.00 438,270.00 Total $4,675,000.00 - $1,712,871.28 $6,387,871.28 (125,793.78) $6,262,077.50 $6,575,181.38 Significant Dates Dated 5/15/2025 First Coupon Date 2/01/2026 Yield Statistics Bond Year Dollars $43,874.44 Average Life 9.385 Years Average Coupon 3.9040296% Net Interest Cost (NlC) 4.0318944% True Interest Cost (TIC) 4.0447484% Bond Yield for Arbitrage Purposes 3.8852561% All Inclusive Cost (AIC) 4.2417281% Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:13 PM i4'EHLERS IN PUBLIC FINANCE ADVISORS City of Arden Hills, Minnesota $4,690,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates plus 75bps 20 Years Sources & Uses Dated 05/15/2025 1 Delivered 05/15/2025 Sources Of Funds Par Amount of Bonds $4,690,000.00 Total Sources Uses Of Funds Total Underwriter's Discount (1.200%) Costs of Issuance Deposit to Capitalized Interest (CIF) Fund Deposit to Project Construction Fund Rounding Amount Total Uses Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:12 PM $4,690,000.00 56,280.00 68,000.00 135,939.56 4,425,000.00 4,780.44 $4,690,000.00 EHLERS City of Arden Hills, Minnesota $4,690,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates plus 75bps 20 Years Net Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S Fiscal Total 05/15/2025 - - 02/01/2026 135,939.56 135,939.56 (135,939.56) - 08/01/2026 95,582.50 95,582.50 95,582.50 - 02/01/2027 160,000.00 3.500% 95,582.50 255,582.50 255,582.50 351,165.00 08/01/2027 - - 92,782.50 92,782.50 92,782.50 _ 02/01/2028 170,000.00 3.500% 92,782.50 262,782.50 262,782.50 355,565.00 08/01/2028 - - 89,807.50 89,807.50 89,807.50 - 02/01/2029 175,000.00 3.500% 89,807.50 264,807.50 264,807.50 354,615.00 08/01/2029 - - 86,745.00 86,745.00 86,745.00 - 02/01/2030 180,000.00 3.500% 86,745.00 266,745.00 266,745.00 353,490.00 08/01/2030 - - 83,595.00 83,595.00 83,595.00 - 02/01/2031 185,000.00 3.500% 83,595.00 268,595.00 268,595.00 352,190.00 08/01/2031 - - 80,357.50 80,357.50 80,357.50 - 02/01/2032 195,000.00 3.550% 80,357.50 275,357.50 275,357.50 355,715.00 08/01/2032 - - 76,896.25 76,896.25 76,896.25 - 02/01/2033 200,000.00 3.550% 76,896.25 276,896.25 276,896.25 353,792.50 08/01/2033 - - 73,346.25 73,346.25 73,346.25 - 02/01/2034 205,000.00 3.650% 73,346.25 278,346.25 278,346.25 351,692.50 08/01/2034 - - 69,605.00 69,605.00 69,605.00 - 02/01/2035 215,000.00 3.700% 69,605.00 284,605.00 284,605.00 354,210.00 08/01/2035 - - 65,627.50 65,627.50 65,627.50 - 02/01/2036 220,000.00 3.800% 65,627.50 285,627.50 285,627.50 351,255.00 08/01/2036 - - 61,447.50 61,447.50 61,447.50 - 02/01/2037 230,000.00 3.900% 61,447.50 291,447.50 291,447.50 352,895.00 08/01/2037 - - 56,962.50 56,962.50 56,962.50 - 02/01/2038 240,000.00 3.950% 56,962.50 296,962.50 296,962.50 353,925.00 08/01/2038 - - 52,222.50 52,222.50 52,222.50 - 02/01/2039 250,000.00 4.050% 52,222.50 302,222.50 302,222.50 354,445.00 08/01/2039 - - 47,160.00 47,160.00 47,160.00 - 02/01/2040 260,000.00 4.150% 47,160.00 307,160.00 307,160.00 354,320.00 08/01/2040 - - 41,765.00 41,765.00 41,765.00 - 02/01/2041 270,000.00 4.350% 41,765.00 311,765.00 311,765.00 353,530.00 08/01/2041 - - 35,892.50 35,892.50 35,892.50 - 02/01/2042 280,000.00 4.500% 35,892.50 315,892.50 315,892.50 351,785.00 08/01/2042 - 29,592.50 29,592.50 29,592.50 - 02/01/2043 295,000.00 4.600% 29,592.50 324,592.50 324,592.50 354,185.00 08/01/2043 - - 22,807.50 22,807.50 22,807.50 - 02/01/2044 305,000.00 4.700% 22,807.50 327,807.50 327,807.50 350,615.00 08/01/2044 - - 15,640.00 15,640.00 15,640.00 - 02/01/2045 320,000.00 4.750% 15,640.00 335,640.00 335,640.00 351,280.00 08/01/2045 - - 8,040.00 8,040.00 8,040.00 - 02/01/2046 335,000.00 4.800% 8,040.00 343,040.00 343,040.00 351,080.00 Total $4,690,000.00 - $2,507,689.56 $7,197,689.56 (135,939.56) $7,061,750.00 - Significant Dates Dated 5/15/2025 First Coupon Date 2/01/2026 Yield Statistics Bond Year Dollars $58,465.11 Average Life 12.466 Years Average Coupon 4.2892069% Net Interest Cost (NIC) 4.3854694% True Interest Cost (TIC) 4.3787402% Bond Yield for Arbitrage Purposes 4.2481600% All Inclusive Cost (AIC) 4.5395776% IRS Form 8038 Net Interest Cost 4.2892069% Weighted Average Maturity 12.466 Years Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:13 PM 14EHLERS PUBLIC FINANCE ADVISORS City of Arden Hills, Minnesota $4,690,000 General Obligation CIP Bonds, Series 2025 Assumes Current Market BQ AAA Rates plus 75bps 20 Years Debt Service Schedule 105% of Date Principal Coupon Interest Total P+I CIF Net New D/S Total 02/01/2026 - - 135,939.56 135,939.56 (135,939.56) - - 02/01/2027 160,000.00 3.500% 191,165.00 351,165.00 351,165.00 368,723.25 02/01/2028 170,000.00 3.500% 185,565.00 355,565.00 355,565.00 373,343.25 02/01/2029 175,000.00 3.500% 179,615.00 354,615.00 354,615.00 372,345.75 02/01/2030 180,000.00 3.500% 173,490.00 353,490.00 353,490.00 371,164.50 02/01/2031 185,000.00 3.500% 167,190.00 352,190.00 352,190.00 369,799.50 02/01/2032 195,000.00 3.550% 160,715.00 355,715.00 355,715.00 373,500.75 02/01/2033 200,000.00 3.550% 153,792.50 353,792.50 353,792.50 371,482.13 02/01/2034 205,000.00 3.650% 146,692.50 351,692.50 351,692.50 369,277.13 02/01/2035 215,000.00 3.700% 139,210.00 354,210.00 354,210.00 371,920.50 02/01/2036 220,000.00 3.800% 131,255.00 351,255.00 351,255.00 368,817.75 02/01/2037 230,000.00 3.900% 122,895.00 352,895.00 352,895.00 370,539.75 02/01/2038 240,000.00 3.950% 113,925.00 353,925.00 353,925.00 371,621.25 02/01/2039 250,000.00 4.050% 104,445.00 354,445.00 354,445.00 372,167.25 02/01/2040 260,000.00 4.150% 94,320.00 354,320.00 354,320.00 372,036.00 02/01/2041 270,000.00 4.350% 83,530.00 353,530.00 353,530.00 371,206.50 02/01/2042 280,000.00 4.500% 71,785.00 351,785.00 351,785.00 369,374.25 02/01/2043 295,000.00 4.600% 59,185.00 354,185.00 354,185.00 371,894.25 02/01/2044 305,000.00 4.700% 45,615.00 350,615.00 350,615.00 368,145.75 02/01/2045 320,000.00 4.750% 31,280.00 351,280.00 351,280.00 368,844.00 02/01/2046 335,000.00 4.800% 16,080.00 351,080.00 351,080.00 368,634.00 Total $4,690,000.00 - $2,507,689.56 $7,197,689.56 (135,939.56) $7,061,750.00 $7,414,837.50 Significant Dates Dated First Coupon Date Yield Statistics 5/15/2025 2/01/2026 Bond Year Dollars $58,465.11 Average Life 12.466 Years Net Interest Cost ( True Interest Cost Bond Yield for At All Inclusive Cost Series 2025A GO CIP Bonds I SINGLE PURPOSE 1 8/28/2024 1 2:13 PM 4.2892069% 4.3854694% 4.3787402% 4.2481600% 4.5395776% IQEHLERS IN PUBLIC FINANCE ADVISORS AGENDA ITEM - 3D -fiRpEN HILLS MEMORANDUM DATE: September 9, 2024 TO: Honorable Mayor and City FROM: Jessica Jagoe, Interim City Administrator SUBJECT: Rice Creek Commons/TCAAP Discussion Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A For Council Consideration Council will have the opportunity to comment on any TCAAP related items they so choose. Background N/A Budget Impact N/A Attachment N/A Page 1 of 1 AGENDA ITEM - 3E '!Tt -AII��EN_ HILLS MEMORANDUM DATE: September 9, 2024 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, Interim City Administrator SUBJECT: Agenda Planning Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should discuss its next work session agenda. Background Per Council's adopted policy on agenda setting, please find proposed agendas below for upcoming meetings. September 23rd Work session • Moratorium for Cannabis Businesses Discussion (time sensitive) • Lake Johanna Fire Department Bonding Discussion (time sensitive) • T-Mobile Lease Agreement Discussion (not time sensitive) • MVI Youth Hockey Association Discussion (not time sensitive) • RCC/TCAAP Discussion (not time sensitive) • Agenda Planning (time sensitive) October 141h Work session • Parks Master Plan Discussion (time sensitive) • State of the City (not time sensitive) • RCC/TCAAP Discussion (not time sensitive) • Agenda Planning (time sensitive) October 281h Work session • TBD • RCC/TCAAP Discussion (not time sensitive) • Agenda Planning (time sensitive) Pagel of 2 Attached is the list of topics that have yet to be discussed by Council. Council may want to discuss if any items need to be added to this list for future discussion or assign a future meeting for some of these items. This would need to be done by a majority consensus of Council. Below is a running list of things Staff brings forward to work session annually, in recent years, we have shifted away from bringing some items forward unless needed, such as, the Pavement Management Update from Public Works. Note, these timelines may shift year to year. Most items discussed at work sessions are one-off items that may require multiple meetings but are usually not reoccurring. • January o Legislative priorities • February o None • March o Initial guidance on next year's Public Works projects • April o None • May o None • June o Follow up on next year's Public Works projects • July o Capital improvement planning • August o Operating budgets • September o Operating budget and levy discussion • October o State of the City (if planned for early following year) • November o City-wide budget and fee schedule o Follow up on next year's Public Works projects • December o Committee and commission appointments Budget Impact N/A Attachment Attachment A: Council Priorities Attachment B: Agenda Setting Policy Page 2 of 2 Attachment A [Rank 1 Fopic for Consideration Committee/Commission Goal Setting Likely Responsible Department Admin Notes TBD 3 Volunteer Recognition (to Personnel first) Admin TBD 3 Speed Limit Old Snelling PW TBD 3 Trail Prioritization (Lake Jo versus Snelling Ave N) PW/Fin November 2024 Discussion 4 Climate Action Plan Admin TBD 4 Committee/Commission Membership Admin TBD 4 EV Fleet Analysis PW TBD 5 Energy audit Admin TBD 5 Porta potties IPW JTBD 6 EDA Membership Discussion CD/Admin Future EDA meeting 7 Community S ey Admin TBD Potential Ordinance Review Items: 1 tpic for Consideration Short-term Rental Ordinance Likely Responsible Department CD/Admin TBD Z Rental Licensing Program CD/Admin TBD 4 Building Materials Update/Discussion CD JTBD 71 Keeping of Ducks and Review Chicken Ordinance CD/Admin TBD Added items: Proclamation Policy Garbage Collection (MV Presentation?) Committee/Commission Liaison Role Policy Code of Conduct Door to Door Group Affiliation/Information With City Approved Policy Discussion Buy Nothing Day/Clean Up Day MNTWC Encroachment Discussion (2025) Attachment B It EN HILLS CITY OF ARDEN HILLS Agenda Setting Policy The purpose of this policy is to establish a method for agenda setting that allows for Council to review and have control over its agendas and decide as a Council how it wants items for consideration to be brought forward. For regular worksession agendas: • Prior to concluding each regularly scheduled worksession, the City Council shall review its next regularly scheduled worksession agenda and direct Staff on any changes. • Should an individual Councilmember want to raise an item for discussion at the next meeting or in the future, they would do so during this review period. The item would need at least one other Councilmember to agree to having the item considered for future discussion, and then Council, by majority, would direct to have it placed on a future agenda or not. Staff will have flexibility to add or remove items to the worksession as needed to maintain operational efficacy. For regular City Council meeting agendas: • Agendas will be largely Staff driven based on approvals needed for normal operations. • Items coming from the City Council shall first be discussed at a worksession and can direct Staff at said worksession to bring items forward for formal approval if needed. • In rare instances, if a Councilmember brings forward an item that needs approval prior to going to a worksession, they may request the City Administrator add the item to the agenda. The City Administrator shall have the discretion to determine if the issue should be added or not, but Councilmembers will make every effort to having the item first discussed at a worksession. Special meetings and emergency meetings: • Special meetings and emergency meetings may still be called at the discretion of the Mayor or any two Councilmembers, and the members calling the meeting shall set the agenda.