HomeMy WebLinkAbout09-23-24-RMayor:
Address:
David GrantIt
1245 W Highway 96
Arden Hills MN 55112
-A HILLS
Councilmembers:
EN
Phone:
Brenda Holden
651-792-7800
Emily Rousseau
Regular City Council
Tena Monson
Website:
Tom Fabel
Agenda
www.cityofardenhills.org
September 23, 2024
7:00 p.m.
City Hall
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and
our long-standing tradition as a desirable City in which to live, work, and play.
Members of the public may attend a
meeting in -person at City Hall or they
may view the meeting remotely on the
City's website using the below link.
Meetings are also broadcast on Cable
Channel 16 for those that live in Arden
Hills.
https://cityofardenhills.orci/320/Watch-
City-Meetings
This meeting will be streamed live on local Cable Channel 16 and available for playback on our
website.
CALL TO ORDER
1. APPROVAL OF AGENDA
2. TCAAP/Rice Creek Commons Update
Jessica Jagoe, Interim City Administrator
3. PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to respectfully bring to the Council's attention any
items which are relevant to the City. In addressing the Council, you must first state
your name and address for the record. Comments shall be limited to three (3) minutes
or less. Written documents or other materials should be handed to the City Clerk for
distribution to the Council prior to or during the meeting. Council will generally not
respond at the same meeting where an issue is initially raised by a member of the
public but the Council may refer the issue to staff for further research and possible
report or action at a future Council meeting.
4. RESPONSE TO PUBLIC INQUIRIES
5. PUBLIC PRESENTATIONS
6. STAFF COM NTS
6.A. Transportation Update
David Swearingen, Public Works Director/City Engineer
Documents:
MEM PDF
6.B. Elections Update
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEM PDF
7. APPROVAL OF MINUTES
8. CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the
City Council and will be enacted by one motion under a Consent Calendar format.
There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business
and considered separately in its normal sequence on the agenda.
8.A. Motion To Approve Claims And Payroll
Joua Yang, Finance Director
Documents:
MEM PDF
8.B. Motion To Approve Ordinance 2024-009 Amending Chapter 3 - Licenses And
Regulations, Section 310 - Fees, Subsection 310.01 - Establishment Of Fees By
Ordinance Related To Event Centers And Authorize Publication Of Summary
Ordinance
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
8.C. Motion To Approve Ordinance 2024-010 Amending Chapter 5 - Alcohol Beverages,
Section 500 - General Provisions, Subsection 500.1 - Definitions And Subsection
500.3 - Types Of Licenses Related To Event Centers And Authorize Publication
Of Summary Ordinance
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
8.D. Motion To Approve Ordinance 2024-011 Amending Chapter 3 - Licenses And
Regulations - Section 350 - Tobacco Products, Related To Tobacco Licensing In
The City And Authorize Publication Of A Summary Ordinance
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
8.E. Motion To Approve Resolution 2024-043 Appointing Ben Lindau As Planning
Commission Alternate
Julie Hanson, Assistant to the City Administrator/City Clerk
Documents:
MEMO.PDF
ATTACHMENT A.PDF
8.F. Motion To Accept Resignation Of Permit Technician/Office Support Specialist
Jessica Jagoe, Interim City Administrator
Documents:
MEMO.PDF
8.G. Motion To Authorize Recruitment For A Permit Technician/Office Support
Specialist
Jessica Jagoe, Interim City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
8.H. Motion To Approve Development Agreement For Elegant Event Center (Rose
Kukwa) - Planning Case 24-014
Elena Fransen, Senior Planner
Documents:
MEMO.PDF
ATTACHMENT A.PDF
8.1. Motion To Approve Payment No. 2 And Change Order No. 2 - Arden Manor And
Floral Park Improvements Project - Peterson Companies, Inc.
Lucas Miller, Assistant Public Works Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
8.J. Motion To Accept GameTime Community Champions Playground Grant Funds
And Authorize Purchase Of Playground Equipment At Arden Oaks Park
David Swearingen, Public Works Director/City Engineer
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
9. PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the
general order of business and considered separately in its normal sequence on the
agenda.
10. PUBLIC HEARINGS
10.A. Quarterly Special Assessments For Delinquent Utilities
Joua Yang, Finance Director
Documents:
MEMO.PDF
11. NEW BUSINESS
11.A. Resolution 2024-044 Adopting And Confirming Quarterly Special Assessments For
Delinquent Utilities
Joua Yang, Finance Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
11.B. Set Preliminary Levy And Establish Truth -In -Taxation Public Hearing Date For
Proposed Taxes Payable In 2025 • Resolution 2024-045 - Preliminary Levy
Resolution 2024-046 - TNT Public Hearing Date
Joua Yang, Finance Director
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
ATTACHMENT D.PDF
ATTACHMENT E.PDF
12. UNFINISHED BUSINESS
13. COUNCIL/STAFF COMMENTS
ADJOURN
STAFF COMMENTS - 6A
'!Tt
-fi II�)EN_ HILLS
MEMORANDUM
DATE: September 24, 2024
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: David Swearingen, Public Works Director/City Engineer
SUBJECT: Transportation Update
Budgeted Amount: Actual Amount: Funding Source:
A verbal update will be provided at the City Council meeting.
Page 1 of 1
STAFF COMMENTS - 6B
'!Tt
-fi II�)EN_ HILLS
MEMORANDUM
DATE: September 23, 2024
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Elections Update
Budgeted Amount: Actual Amount: Funding Source:
A verbal update will be provided at the City Council meeting.
Page 1 of 1
CONSENT ITEM - 8A
'It
EN HILLS
MEMORANDUM
DATE: September 23, 2024
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: Joua Yang, Finance Director
Pang Silseth, Accounting Analyst
SUBJECT: Claims and Payroll Listing
Budgeted Amount: Actual Amount:
N/A N/A
Council Should Consider
Motion to approve, table or deny the following:
• Claims and Payroll Listing
All items need a simple majority for action unless otherwise noted.
Funding Source:
N/A
Background
Payroll is processed biweekly and accounts payable is processed weekly.
Budget Impact
N/A
Attachments
2024 Payroll #19
Paid Claims - 08/31/2024-09/13/2024
(Check Nos. 52844-52868 and ACH Checks)
Total Payroll
Total Accounts Payable
$133, 784.36
$133,784.36
$1,182, 905.70
$1,182,905.70
Total Claims $1,316,690.06
CITY OF ARDEN HILLS
PAYROLL # 19
CHECKS DATED: 09/13/24
Biweekly: 08/24/24 - 09/06/24
EMPLOYEE DEDUCTIONS
AMT.
CITY BENEFIT
Payment Method
FIT
8,033.15
EFT
EFT
EFT
EFT
A/P Check*
A/P Check*
A/P Check*
A/P Check*
FICA Oasdi
5,361.31
5,361.31
FICA Medicare
1,253.85
1,253.85
SIT
3,547.98
TOTAL TAXES
1 18,196.291
6,615.16
Health Premium
2,380.50
27,772.04
Dental Premium
215.27
789.90
FSA Health Care Reimb.
133.33
FSA Dependent Care Reimb.
208.33
TOTAL FLEXIBLE SPENDING
1 2.937.431
28.561.94
HSA Health Saving
1 1,192.031
1,375.00
TOTAL HEALTH SAVINGS
1 1,192.031
1,375.00
.FT
A 5,619.17 6,483.66 EFT
A 1,229.36 0.00 EFT
ral Pension Fund -Union 1,536.00 A/P Check*
State Retirement System 1,700.00 EFT
FAL RETIREMENT 10.084.53 6.483.66
.FLAC
22.76
EFT
A/P Check*
A/P Check*
A/P Check*
A/P Check*
A/P Check*
ife/Addl/Dep Life
49.29
103.20
ife/Addl non -tax
20.80
TD/STD Insurance
1,404.03
ERA Life Insurance
40.00
JOE 49 Dues (Union)
140.00
Total Employee Deductions
34,087.16
Net Payroll
0.00
Direct Deposit
56,558.24
Gross Payroll Tie -Out
90,645.40
Plus City Paid Benefit
43,138.96
TOTAL PAYROLL COST
133,784.36
FICA TIE -OUT
Gross Payroll
90,645.40
Less Total FSA
2,937.43
Less Total H.SA
1,192.03
Less Voluntary Ins
43.56
Net P/R Subject to FICA
86,472.38
FICA Oasdi @ 6.20%
5,361.31
FICA Medicare @ 1.45%
1,253.85
EFT
Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax
Deposit Service. Transfers are typically made up to two days after the payroll date.
* A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report.
Checks may be paid this week or the following week.
Accounts Payable
Checks by Date - Detail by Check Date
User: pang.silseth
Printed: 9/18/2024 5:10 PM ----A DEN HILLS
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
ACH
ACH001
US BANK
08/31/2024
ARVIM82024
CARHARTT-Clothing Allowance
99.98
CHRIM82024
M STER HALCO 176-Parks Fencing
44.93
CHRIM82024
M NARDS BLAINE MN -Tools
62.82
CHRIM82024
M STER HALCO 176-Parks Fencing
23.88
CHRIM82024
NTE 5404-Tools
99.97
FRIDJ82024
AMAZON MKTPL*RM9KVOVUO-supplies
26.39
FRIDJ82024
U OF M CONTLEARNING-Pesticide Safety
145.00
FRIDJ82024
M NARDS 3385-rails & posts
2,530.55
HANSJ82024
DAVANNIS #10 ARDEN HILL -CC Worksessioi
108.77
HANSJ82024
WALGREENS #3293-committee commission pi
18.14
HANSJ82024
LEAGUE OF MINNESOTA CITI-Clerks Acade:
250.00
HANSJ82024
M NNESOTA STATE COLLEGES -Clerks Acad
225.00
JAGOJ82024
URBAN LAND INSTITUTE -Membership
264.00
JOHNM82024
CUB FOODS #164 1 -Playground
6.98
JOHNM82024
URBAN AIR COON RAPIDS -Field Trip
507.76
JOHNM82024
TARGET 00006197-Playground
11.56
JOHNM82024
HAPPY FACES ENTERTAINMENT -Penny Car
256.00
JOHNM82024
CUB FOODS #164 1 -Playground
6.98
JOHNM82024
PARTY CITY 1148-Playground
65.01
JOHNM82024
JOANN STORES #1876-Playground
56.16
JOHNM82024
M RECREATION & PARK ASSOC-Conferen
420.00
JOHNM82024
TARGET 00006197-Playground
124.60
JOHNM82024
CUB FOODS #164 1 -Playground
17.45
JOHNM82024
TARGET 00006197-Playground
45.96
MIKAT82024
THE UPS STORE 6136--Truck Part -Towmaster
15.11
MIKAT82024
APPLE.COM/BILL-Icloud
0.99
YANGJ82024
FSP*MN GOVT FINANCE OFFICE-MNGFOA
250.00
Total for this ACH Check for Vendor ACH001:
5,683.99
ACH
ACH002
AFLAC
08/31/2024
013182
Insurance Premiums -August 2024
45.52
Total for this ACH Check for Vendor ACH002:
45.52
ACH
ACH004
FURTHER
08/31/2024
41109862
Health Care FSA-August
75.00
Total for this ACH Check for Vendor ACH004: 75.00
ACH ACH005 M NNESOTA REVENUE -SALES & USE 08/31/2024
81524 July Sales/Use Tax 18,865.60
81524 July Sales/Use Tax 0.40
81524 July Sales/Use Tax -0.35
81524 July Sales/Use Tax 119.35
Total for this ACH Check for Vendor ACH005: 18,985.00
ACH ACH007 QUADIENT FINANCE USA INC 08/31/2024
AP Checks by Date - Detail by Check Date (9/18/2024 5:10 PM) Page 1
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
6418.0824
Postage 8/7/2024
1,000.00
Total for this ACH Check for Vendor ACH007:
1,000.00
Total for 8/31/2024:
25,789.51
ACH
0327
STAPLES INC
09/06/2024
6009748032
Supplies -Letter Sorter
26.15
Total for this ACH Check for Vendor 0327:
26.15
ACH
10497
CINTAS CORP
09/06/2024
4203544425
August 29 -Mats
105.39
Total for this ACH Check for Vendor 10497:
105.39
ACH
1223
ADAM'S PEST CONTROL - MAIN 09/06/2024
3968749
Pest Control -Fall Invaders
539.55
Total for this ACH Check for Vendor 1223:
539.55
ACH
2490
CORE & MAIN LP
09/06/2024
V413319
Repair Clamp -Land O'Lakes
580.05
Total for this ACH Check for Vendor 2490:
580.05
ACH
3698
BOLD VENTURE YOGA LLC
09/06/2024
09032024
Summer Yoga
880.00
Total for this ACH Check for Vendor 3698:
880.00
ACH
4447
BRAUN INTERTEC CORPORATION
09/06/2024
B395768
2024 PMPServices through 8/2
3,174.00
Total for this ACH Check for Vendor 4447:
3,174.00
ACH
5173
BADGER METER
09/06/2024
80170316
Beacon & LTE Sery Units -August
718.84
Total for this ACH Check for Vendor 5173:
718.84
ACH
6129
FAST SIGNS INC
09/06/2024
204-63577
Nameplates
55.00
Total for this ACH Check for Vendor 6129:
55.00
ACH
7025
ON SITE COMPANIES -OSSTC INC 09/06/2024
0001775033
Restrooms 8/31-9/27
858.00
Total for this ACH Check for Vendor 7025:
858.00
ACH
TOII
TOKLE INSPECTIONS INC
09/06/2024
090124
August Electrical Inspections
2,202.28
Total for this ACH Check for Vendor TOII:
2,202.28
52844
6502
BSN SPORTS
09/06/2024
926372551
Soccerballs
640.00
Total for Check Number 52844:
640.00
52845
CPF 1
CENTRAL PENSION FUND SOURCE A 09/06/2024
AP Checks by Date - Detail by Check Date (9/18/2024 5:10 PM) Page 2
Check No Vendor No
Invoice No
Vendor Name
Description
Check Date
Reference
Check Amount
184503.0824
August Pension
4,608.00
Total for Check Number 52845:
4,608.00
52846 1033
COMCAST
09/06/2024
101030.0924
Service 9/3-10/2
108.35
Total for Check Number 52846: 108.35
52847
10565
DEFEND SEWER REPAIR LLC
09/06/2024
2433
Met Council I/I Program-1459 Glenhill Rd
5,000.00
Total for Check Number 52847:
5,000.00
52848
DMLP
DELL MARKETING LP
09/06/2024
10763614662
Laptop -CD Director
1,424.62
10764153282
Computer -Deputy Clerk
1,246.38
10766210195
Monitors -CD Director
411.12
Total for Check Number 52848:
3,082.12
52849
0447
I.U.O.E LOCAL 49 BENEFIT FUND-INSI 09/06/2024
BP3.1024
October Insurance
11,800.00
N134.1024
October Insurance
1,682.00
Total for Check Number 52849:
13,482.00
52850
IDAI
IDEAL ADVERTISING INC
09/06/2024
55853
Fall Soccer Shirts
2,270.50
Total for Check Number 52850:
2,270.50
52851
0282
REPUBLIC SERVICES #899
09/06/2024
0899-004539601
PW Waste -August
3,472.35
Total for Check Number 52851:
3,472.35
Total for 9/6/2024:
41,802.58
ACH
0192
GRAINGER INC
09/13/2024
9232765934
supplies
47.16
Total for this ACH Check for Vendor 0192:
47.16
ACH
0230
MTI DISTRIBUTING INC
09/13/2024
1445632-00
Service Visit
375.00
1446695-00
parts
268.17
1446698-00
Tire and Wheel Assemby
477.52
Total for this ACH Check for Vendor 0230: 1,120.69
ACH 0285
XCEL ENERGY 09/13/2024
892085829
07/16/24-08/14/24
50.13
892085829
07/16/24-08/14/24
2,558.37
892085829
07/16/24-08/14/24
1,310.41
892085829
07/16/24-08/14/24
910.72
892085829
07/16/24-08/14/24
2,480.76
892085829
07/16/24-08/14/24
1,745.77
892085829
07/16/24-08/14/24
223.84
AP Checks by Date - Detail by Check Date (9/18/2024 5:10 PM) Page 3
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
Total for this ACH Check for Vendor 0285:
9,280.00
ACH
0327
STAPLES INC
09/13/2024
6009174403
Supplies
6.99
6009174403
Supplies
47.49
6009174404
Supplies
64.69
6009230502
Supplies
24.69
6010332291
Supplies
14.58
6010332291
Supplies
68.87
Total for this ACH Check for Vendor 0327:
227.31
ACH
0387
MISSIONSQUARE #302482
09/13/2024
PR 24-19
PR Batch 10100.09.2024 ICMA Employee Dedu PR Batch 10100.09.2024 ICU
1,000.00
PR 24-19
PR Batch 10100.09.2024 ICMA Employee Percc PR Batch 10100.09.2024 ICU
229.36
Total for this ACH Check for Vendor 0387:
1,229.36
ACH
0549
ABLE HOSE & RUBBER LLC
INC 09/13/2024
235069-001
Supplies
90.59
Total for this ACH Check for Vendor 0549:
90.59
ACH
1125
BOLTON & MENK INC
09/13/2024
0343849
2025 Park Improvement 7/20-8/16
6,460.69
Total for this ACH Check for Vendor 1125:
6,460.69
ACH
3349
HYDRO-KLEAN
09/13/2024
089798
Nursery Hill CIPP Lining
2,075.22
090105
Nursery Hill CIPP Lining
9,197.50
PW23-0101 PAY2
2024 CIPP PAYMENT 2
203,634.08
PW23-0101 PAY2
2024 CIPP PAYMENT 2
-10,181.70
Total for this ACH Check for Vendor 3349:
204,725.10
ACH
4889
COMMUNITY FOOTWORKS
09/13/2024
09042024
September Footcare Clinic
355.20
Total for this ACH Check for Vendor 4889:
ACH 5383 CRYSTEEL TRUCK EQUIPMENT INC 09/13/2024
FP196259 Edge Kit Carbide
ACH 6129
204-63441
ACH 6555
002024004494
FAST SIGNS INC
Nametag
TKDA INC
2024 CIPP Lining 7/28-8/24
Total for this ACH Check for Vendor 5383:
09/13/2024
Total for this ACH Check for Vendor 6129:
09/13/2024
Total for this ACH Check for Vendor 6555:
ACH 7804 MARTIN MARIETTA MATERIALS INC 09/13/2024
43501651 Asphalt Purchase
43516521 Asphalt Purchase
Total for this ACH Check for Vendor 7804:
18.00
18.00
787.75
AP Checks by Date - Detail by Check Date (9/18/2024 5:10 PM) Page 4
Check No
Vendor No
Vendor Name Check Date
Check Amount
Invoice No
Description Reference
ACH
8081
KIMLEY HORN AND ASSOCIATES INC 09/13/2024
29017500
AUAR Update -August
2,080.00
Total for this ACH Check for Vendor 8081:
2,080.00
ACH
ADVS
ADVANTAGE SIGNS & GRAPHICS INC 09/13/2024
V0824-241
Signs
450.00
Total for this ACH Check for Vendor ADVS:
450.00
ACH
MNLI
MINNESOTA NATIVE LANDSCAPES IIN 09/13/2024
47512
Weed Control 8/12
300.00
Total for this ACH Check for Vendor MNLL•
300.00
52852
AR-AHSL
AHSL PARTNERS LLC 09/13/2024
PC 19-002
Escrow Refund:PC 19-002- 1740 Parkshore Dr
1,100.70
PC 19-002
Escrow Refund:PC 19-002- 1740 Parkshore Dr
7,023.00
Total for Check Number 52852:
8,123.70
52853
ASSF
ASSOCIATION FOR NONSMOKERS 09/13/2024
076-083124A
2024-Tobacco Compliance Project
325.00
Total for Check Number 52853:
325.00
52854
0131
BEISSWENGERS DO IT BEST 09/13/2024
905980
Supplies
7.79
Total for Check Number 52854:
7.79
52855
1033
COMCAST 09/13/2024
98681.0924
Service 9/5-10/4
111.52
Total for Check Number 52855:
111.52
52856
DMLP
DELL MARKETING LP 09/13/2024
10767524743
Canon Scanner
3,033.45
Total for Check Number 52856:
3,033.45
52857
0841
EHLERS & ASSOCIATES INC. 09/13/2024
98864
TCAP-August
1,627.50
Total for Check Number 52857:
1,627.50
52858
10586
GMH ASHALT 09/13/2024
1
2024 Street Maintenance Large Area Patching
146,816.10
Total for Check Number 52858:
146,816.10
52859
10585
GREEN SERVICES LLC 09/13/2024
0551
Abatement Res 2024-040: 1960 Glenpaul Ave
150.00
Total for Check Number 52859:
150.00
52860
10556
INNOVATIVE OFFICE SOLUTIONS LLC 09/13/2024
IN4622925
Supplies
152.15
Total for Check Number 52860:
152.15
52861
0390
INT'L UNION OPERATING ENGINEERS 09/13/2024
1200.0924
September Dues
280.00
AP Checks by Date - Detail by Check Date (9/18/2024 5:10 PM) Page 5
Check No
Vendor No
Vendor Name
Check Date
Check Amount
Invoice No
Description
Reference
Total for Check Number 52861:
280.00
52862
10448
MARCO TECHNOLOGIES LLC
09/13/2024
537208985
Copier 9/25-10/25
200.35
537208985
Copier 9/25-10/25
35.36
Total for Check Number 52862:
235.71
52863
10523
METRO-INET
09/13/2024
2132
Adobe Subscription
142.00
Total for Check Number 52863:
142.00
52864
0257
MINNESOTADEPT OF HEALTH
09/13/2024
08152024
Q3 2024 Water Connection
6,429.00
Total for Check Number 52864:
6,429.00
52865
10486
MINNESOTA METRO NORTH TOURIST\ 09/13/2024
082724
Quality Inn July 2024 Lodging Tax
4,305.87
091024
SpringHill Suites July 2024 Lodging Tax
14,465.11
Total for Check Number 52865:
18,770.98
52866
AR-PRES1
PRESBYTERIAN HOMES AND SERVIC] 09/13/2024
PC 24-002
Escrow Refund: PC 24-002-3200 Lake Johanna.
750.00
Total for Check Number 52866:
750.00
52867
0811
RAMSEY COUNTY
09/13/2024
FLEET-000928
Fuel Purchase -July
3,748.30
Total for Check Number 52867:
3,748.30
52868
10569
SM HENTGES AND SONS INC
09/13/2024
PW24-0100 PAY4
2024 PMP Payment 4
716,853.27
PW24-0100 PAY4
2024 PMP Payment 4
-35,842.66
Total for Check Number 52868: 681,010.61
Total for 9/13/2024: 1,115,313.61
Report Total (56 checks): 1,182,905.70
AP Checks by Date - Detail by Check Date (9/18/2024 5:10 PM) Page 6
CONSENT ITEM - 8B
-AII�)EN_ HILLS
MEMORANDUM
DATE: September 23, 2024
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Ordinance 2024-009 Amending Chapter 3 — Licenses and Regulations, Related to
Event Centers
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Approving Ordinance 2024-009 Amending Chapter 3 — Licenses and Regulations,
Section 310 — Fees, Subsection 310.01 — Establishment of Fees by Ordinance Related to
Event Centers
Authorizing Publication of a Summary Ordinance 2024-009 (Section 2)
Approval for authorization to publish summary ordinance requires an affirmative vote of four councilmembers.
Backaround/Discussion
On July 22, 2024, the City Council adopted Ordinance 2024-007 amending Chapter 13 related to
an Event Center use in the B-2 General Business District. The Council also approved Resolution
2024-038 related to a Conditional Use Permit for Elegant Event Center for specifically the
property located at 3776 Connelly Avenue. Based on these approvals, a proposed Development
Agreement for Elegant Event Center will be brought forward to Council for consideration of
approval this evening as item 8H.
City Code Chapter 3, Licenses and Regulations does not currently include an Event Center as a
business license type; therefore, Staff is proposing that Event Center be added to Section 310,
Subsection 310.01 which will formally establish an Event Center as a licensed business type in
the city.
Page l of 2
Please note that Staff will be presenting a draft 2025 Fee Schedule to the Council at a work
session in November and Council can determine an appropriate licensing fee for this newly
established business license at that time.
Budget
N/A
Attachment
A: Ordinance 2024-009 and Summary Ordinance (redlines)
Page 2 of 2
'It
-AD�ENJHILLS
ORDINANCE NO.2024-009
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
DRAFT
AN ORDINANCE AMENDING CHAPTER 3 — ALCOHOLIC BEVERAGES
OF THE ARDEN HILLS CITY CODE CONCERNING EVENT CENTERS
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. Chapter 3 — Licenses and Regulations, Section 310 — Fees, Subsection
310.01 — Establishment of Fees by Ordinance, is hereby amended by adding the underlined
language as follows:
310.01 Establishment of Fees by Ordinance.
License and investigative fees for all licenses required by the City pursuant to the provisions of
this code and for the following types of licenses shall be established by Ordinance and adopted
by the City Council:
Alcoholic beverage (intoxicating liquor);
On -sale wine and combination beer -wine;
Malt beverage (3.2 beer);
• Amusement facility (including bowling alley, arcade, dance hall, movie theater,
pool/billiard tables and/or hall, indoor tennis and/or racquetball and/or squash facility, skating
facility, outdoor tennis facility, driving range, shooting gallery and facilities for similar functions
or activities);
• Mechanical/electronic recreation devices (including mechanical and coin operated
amusement device, mechanical amusement ride, mechanical musical device and devices of a
similar nature);
Bulk storage plant or dealership;
Tobacco sales;
Dog kennel operator;
Garbage, refuse, and recycling collector; (adopted:12/20/07)
• Retail sales vendor or dealer including, but not limited to, antique dealer, boat dealer,
optometrist, laundry, mortuary, video sales and rental dealer, candy vendor, butcher, dry cleaning
establishment, equipment rental dealer, caterer, automobile dealer, and dealers and vendors
selling or renting goods not otherwise listed;
Restaurant, cafe, public dining room or eating house;
• Service station and self service gas/diesel station and convenience store;
Page 1 of 2
Sign or billboard;
Hotel or motel;
Grocery, food market or supermarket;
Drive -through or drive-in restaurant and fast food restaurant;
Charitable gambling and bingo;
Installation or construction of courtesy benches and shelters; and
Massage, rap and sauna parlors.
Tree Registrations (adopted 11/14/16)
Mobile Food Units (adopted 12/11/17)
Event Center (adopted 9/23/24)
SECTION 2. Pursuant to Minn. Stat. §412.191, in the case of a lengthy ordinance, a
summary may be published. While a copy of the entire ordinance is available without cost at the
office of the City Clerk, the following summary is approved by the City Council and shall be
published in lieu of publishing the entire ordinance:
• Section 310.01 is amended by adding an Event Center as a type of license required by the
City;
A printed copy of the whole ordinance is available for inspection by any person during the
City's regular office hours at the City of Arden Hills, 1245 West Highway 96, Arden Hills, MN
55112. The Ordinance is also available on the City's website at http://www.cityofardenhills.com.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
publication according to law. A Summary of this Ordinance will be published in accordance with
state statute.
PASSED and ADOPTED this 23rd day of September, 2024, by the City Council of the
City of Arden Hills, Minnesota.
CITY OF ARDEN HILLS
I0
ATTEST:
David Grant, Mayor
Julie Hanson, City Clerk
Published in the Pioneer Press on , 2024
To view the final document, access adopted Ordinances via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage
Page 2 of 2
CONSENT ITEM - 8C
-AII�)EN_ HILLS
MEMORANDUM
DATE: September 23, 2024
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Ordinance 2024-010 Amending Chapter 5 — Alcohol Beverages, Related to Event
Centers
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Approving Ordinance 2024-010 Amending Chapter — Alcohol Beverages, Section 500 —
General Provisions, Subsection 500.1 — Definitions and Subsection 500.3 — Types of
Licenses Related to Event Centers
Authorization to Publish Summary Ordinance 2024-010 (Section 2)
Approval for authorization to publish summary ordinance requires an affirmative vote offour councilmembers.
B acky_round/Discussion
At the March 11, 2024 City Council work session, Elegant Event Center presented a concept
plan that would create a new land use type in the city, an Event Center. Their phasing plans
included providing alcohol service during events.
On July 22, 2024, the City Council adopted Ordinance 2024-007 amending Chapter 13 related to
an Event Center use in the B-2 General Business District. The Council also approved Resolution
2024-038 related to a Conditional Use Permit for Elegant Event Center to be located at 3776
Connelly Avenue. Based on these approvals, Elegant Event Center moved forward and a
proposed Development Agreement will be brought forward to Council for consideration of
approval this evening as item 8H. The Council was also asked to consider amending Chapter 3
relating to adding an Event Center as a business license type under item 8B on same agenda.
Pagel of 2
Regarding liquor licensing and consumption as it relates to Event Centers, it is important to note
that Event Centers cannot obtain their own on -sale liquor license, rather, options would include
utilizing State licensed caterers for liquor service or there must be an operational restaurant
onsite and the restaurant could apply for a liquor license.
Based on this new business/land use type and the potential involvement for the consumption of
liquor in general, it was recommended that City Code Chapter 5, Alcoholic Beverages be
amended to address Event Centers and liquor. City Staff has confirmed with the City Attorney
and proposes adding the attached draft language to Chapter 5 to include the definition of an
Event Center (see Section 500, Subsection 500.1 Definitions) and the type of license (see
Subsection 500.3 Types of Licenses).
Subsection 500.3 Types of Licenses identifies the two options available specifically to an Event
Center. The first scenario is that the operational restaurant is the licensee. The restaurant would
apply for an on -sale liquor license and liquor service could also be provided within the Event
Center space but only during the restaurant's regular business hours. The second scenario is
utilization of a State licensed caterer license for liquor service during events.
Staff requests that the City Council consider the proposed draft Ordinance 2024-010 (see
Attachment A) and authorize publication of a Summary Ordinance.
Budget
N/A
Attachment
A: Ordinance 2024-010 and Summary Ordinance (redlines)
Page 2 of 2
Attachment A
It
-fiVEN HILLS
ORDINANCE NO.2024-010
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTER 5, ALCOHOLIC BEVERAGES
OF THE ARDEN HILLS CITY CODE CONCERNING EVENT CENTERS
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. Chapter 5 — Alcoholic Beverages, Section 500 — General Provisions,
Subsection 500.1— Definitions and Subsection 500.3 — Types of Licenses, are hereby amended by
adding the underlined language as follows:
Chapter 5 - Alcoholic Beverages
Section 500 - General Provisions
500.1 Definitions.
For the purposes of this chapter, the following words and phrases shall have the meanings
respectively ascribed to them:
• 3.2% Malt Liquor. Malt liquor containing not less than 1/2 of 1% alcohol by volume, nor
more than 3.2% alcohol by weight.
• Alcoholic Beverage. Any beverage containing more than'/2 of 1% alcohol by volume.
• Brewer. A person who manufactures malt liquor for sale and/or distribution. (added
10/29/ 12)
• Brewpub. A restaurant that also has a facility that manufactures and distributes
intoxicating malt liquor or wine in total quantity not to exceed 250,000 barrels a year on the
premises. (added 3/11/13)
• Brewer Taproom. A facility on the premises of and accessory to a licensed brewery
intended for the on -sale consumption and limited off -sale of beer produced on site by the brewer
as authorized by Minnesota statutes section 340A.301, subdivision 6b. (added 10/29/12)
• Club. An incorporated organization organized under the laws of the State of Minnesota for
civil, fraternal, social or business purposes, for intellectual improvement, or for the promotion of
sports, and which has been in existence in the City for fifteen (15) years; or a congressionally
chartered veterans' organization which has been in existence in the City for ten (10) years; and
are organizations that:
Page 1 of 6
• Have more than 30 members;
• Have owned or rented a building, or space in a building, for more than one year that is
suitable and adequate for the accommodation of its members;
• Are directed by a board of directors, executive committee or other similar body chosen
by the members at a meeting held for that purpose;
• Do not distribute profits to officers, agents, employees or members or their guests, from
the sale of alcoholic beverages beyond a reasonable salary or wage fixed and voted each year by
the governing body; and
Sell alcoholic beverages only to members and to their guests.
• Distilled Spirits. Ethyl alcohol, hydrated oxide of ethyl, spirits of wine, whiskey, rum,
brandy, gin, and other distilled spirits, including all dilutions and mixtures thereof, for non
industrial use.
Event Center. An establishment which is rented by individuals or groups to host
scheduled private events including but not limited to weddings, cultural celebrations, corporate
functions, and banquets. Such use ma.. or not include 1) kitchen facilities for the preparation
or catering of food; 2) the sale of alcoholic beverages for on -premises consumption only during
scheduled events and not open to the general neral public; and 3) outdoor gardens, patios or outdoor
gathering areas. (added 9/23/24)
• Exclusive Liquor Store. An establishment used exclusively for the sale of alcoholic
beverages; tobacco products; ice; beverages, either liquid or powder, specifically designated for
mixing with intoxicating liquor; soft drinks; liqueur -filled candies; food products that contain
more than '/2 of 1 % alcohol by volume; cork extraction devices, books and videos on the use of
alcoholic beverages; magazines and other publications published primarily for the information
and education on alcoholic beverages; and home brewing equipment.
• Hotel. An establishment where food and lodging are regularly furnished to transients and
which has:
• dining room serving the general public at tables and having facilities for seating at least
thirty (30) guests at one time; and
• guest rooms for at least ten (10) guests.
• Intoxicating Liquor. Ethyl alcohol, distilled, fermented, spirituous, vinous, and malt
beverages containing more than 3.2% of alcohol by weight.
• Licensed Premises. The compact and contiguous space described in the approved license
application.
• Microbrewery. A facility that manufactures and distributes intoxicating malt liquor or wine
in total quantity not to exceed 250,000 barrels a year. A microbrewery may have space dedicated
as a taproom to distribute on -sale and off -sale alcohol in compliance with MN State Statute
340A.301, subd. 6b. (added 3/11/13)
Page 2 of 6
• Microdistillery. A facility that manufactures and distributes premium, distilled spirits in
total quantity not to exceed 40,000 proof gallons in a calendar year. (added 3/11/13)
• Off -Sale. The sale of alcoholic beverages in original packages for consumption off the
licensed premises only.
• On -Sale. The sale of alcoholic beverages for consumption on the licensed premises only.
• Package. A corked or sealed container of alcoholic beverages as provided by the
manufacturer or distiller.
• Person. An individual, a body politic or corporate, a partnership, and other unincorporated
associations.
• Restaurant. An establishment, other than a hotel, under the control of a single proprietor or
manager, where meals are regularly prepared on the premises and served at tables to the general
public, and having a minimum seating capacity for thirty (30) guests.
• Sale. To directly, or indirectly, on any pretense or by any device, sell, barter, keep for sale,
charge for possession, or otherwise dispose of alcoholic beverages as part of a commercial
transaction.
• Wine. The product made from the normal alcoholic fermentation of grapes, including still
wine, sparkling and carbonated wine, wine made from condensed must, wine made from other
agricultural products than sound, red grapes, imitation wine, compounds sold as wine, vermouth,
cider, perry and sake, in each instance containing not less than '/2 of 1 %, nor more than 24%
alcohol by volume for non -industrial use. Wine does not include distilled sprits.
500.3 Types of Licenses.
The following types of alcoholic beverage licenses may be issued in the City of Arden Hills:
• Off -Sale Intoxicating Liquor License. An Off -Sale Intoxicating Liquor License shall only
be issued to exclusive liquor stores.
• On -Sale Intoxicating Liquor License. On -Sale Intoxicating Liquor Licenses shall only be
issued to hotels, restaurants, clubs, or exclusive liquor stores.
o A restaurant operating within an Event Center maygpply for an On -Sale
Intoxicating Liquor License that will be issued to the restaurant, with liquor
service within the Event Center space allowed only during regular operating
business hours of the restaurant as the licensee. (added 9/23/24)
o An Event Center may utilize a State licensed caterer license for liquor service
during an event in lieu of obtaining an On -Sale Intoxicating Liquor License
through an on -site restaurant. (added 9/23/24)
• Temporary On -Sale Intoxicating Liquor License. A Temporary On -Sale Intoxicating
Liquor License shall be issued only to a micro distillery, small brewer, club or a charitable,
religious, or other non profit organization that has been in existence for three (3) years; or a
political committee registered under M.S. 10A.14; or a state university or college; in connection
Page 3 of 6
with a social event sponsored by the licensee within the City. The Temporary On -Sale
Intoxicating Liquor License may not authorize the sale for more than four (4) consecutive days
and may not authorize sales on premises other than the premises that the licensee owns or
occupies within the City. (Revised 12/12/2022)
• On -Sale 3.2% Malt Liquor License. On -Sale 3.2% Malt Liquor Licenses shall only be
issued to restaurants, hotels, clubs, bowling centers, and establishments used exclusively for the
sale of 3.2% malt liquor for consumption only on the premises.
• Off -Sale 3.2% Malt Liquor License. Off -Sale 3.2% Malt Liquor Licenses shall permit the
sale of 3.2% malt liquor in the original package for consumption only off of the premises.
• Temporary On -Sale 3.2% Malt Liquor Licenses. A Temporary On -Sale 3.2% Malt Liquor
License shall only be issued to a micro distillery, small brewer, or charitable, religious and non-
profit organizations and shall permit the consumption of 3.2% malt liquor only on the licensed
premises. (Revised 12/12/2022)
• On -Sale Wine. On -sale wine licenses shall only be issued to a restaurant. A wine license
permits the sale of wine up to 14% alcohol by volume for consumption with the sale of food. In
no event shall an on -sale license be issued to a fast food restaurant as defined in the City Code.
• Sunday On -Sale Intoxicating Liquor License. Sunday On -Sale Intoxicating Liquor
Licenses shall be only issued to a restaurant, club, bowling center, or hotel; which holds an On -
sale Intoxicating Liquor License. An establishment serving intoxicating liquor on Sundays must
obtain a Sunday Liquor License.
• Brewer Taproom License (added 10/29/12). A brewer who has a license from the
Commissioner of Public Safety to brew up to 250,000 barrels of malt liquor or wine per year
may be issued a license by the City for on -sale of malt liquor or wine subject to the following
conditions: (revised 3/11/13)
• The malt liquor or wine sold on sale for consumption must be produced by the brewer on
the licensed premises. (revised 3/11/13)
• No other beverages containing alcohol may be sold or consumed on the licensed
premises.
A brewer may only have one taproom license.
Hours of operation for on -sale of malt liquor or wine at a brewer taproom. No sale of
intoxicating liquor for consumption on the licensed premises may be made before 8:00 a.m. or
after 10:00 p.m. on Monday through Sunday. (revised 3/11/13)
• A restaurant is not allowed at a brewery with a taproom license. The brewer would,
however, be allowed to sell simple pre -packaged snacks (chips, peanuts, popcorn, etc.) for
consumption on -site.
• Brewer Off -Sale Malt Liquor License (added 10/29/12). A brewer who has a license from
the Commissioner of Public Safety to brew up to 3,500 barrels of malt liquor or wine per year
may with the approval of the Commissioner of Public Safety be issued a license by the City for
off -sale of malt liquor or wine subject to the following conditions: (revised 3/11/13)
Page 4 of 6
• The malt liquor or wine sold off -sale must be produced and packaged on the licensed
premises. (revised 3/11/13)
• Off -sale of malt liquor or wine shall be limited to the legal hours for off -sale pursuant to
section 500.3, Subdivision 9(d). (revised 3/11/13)
• The malt liquor or wine sold off -sale must be removed from the licensed premises before
the applicable off -sale closing time pursuant to section 500.3, Subdivision 9(d). (revised 3/11/13)
• The malt liquor or wine sold off -sale shall be packaged in 64-ounce containers
commonly known as "growlers" or 750 milliliter containers commonly known as "bombers" and
shall have the following requirements for packaging: (revised 3/11/13)
1) The containers shall bear a twist type closure, cork, stopper or plug.
2) At the time of sale, a paper or plastic adhesive band, strip or sleeve shall be applied to
the container or bottle and extend over the top of the twist type closure, cork, stopper or plug
forming a seal that must be broken upon opening of the container or bottle.
3) The adhesive band, strip or sleeve shall bear the name and address of the
brewer/licensee selling the malt liquor or wine. (revised 3/11/13)
4) The containers or bottles shall be identified as malt liquor or wine, contain the name
of the malt liquor or wine, bear the name and address of the brewer/licensee selling the malt
liquor or wine, and the contents in the container packaged as required herein shall be considered
intoxicating liquor unless the alcoholic content is labeled as otherwise in accordance with the
provisions of Minnesota Rules, part 7515.1100. (revised 3/11/13)
• The retail sales for a brewer/licensee under this subsection may not exceed 3,500 barrels
per year, provided that off -sales may not total more than 50 percent of the brewer/licensee's
production or 500 barrels, whichever is less.
• A brewer operating a brewer taproom may hold or have an interest in other retail on -sale
licenses, but may not have an ownership interest in whole or in part, or be an officer, director,
agent or employee of, any other manufacturer, brewer, importer, or wholesaler or be an affiliate
thereof, whether the affiliation is corporate or by management, direction or control.
Notwithstanding this prohibition, a brewer licensed under this provision may be an affiliate or
subsidiary company of a brewer licensed in Minnesota or elsewhere if that brewer's only
manufacture of malt liquor or wine is: (revised 3/11/13)
1) As a brewer taproom as defined herein and limited to the regulations of a brewer
taproom by this chapter;
2) Manufactured in another state for consumption exclusively in a restaurant located in
the place of manufacture or brewing; or
3) Manufactured in another state for consumption primarily in a restaurant located in or
immediately adjacent to the place of manufacture, if the brewer was licensed subject to the
regulations herein on January 1, 1995.
Page 5 of 6
SECTION 2. Pursuant to Minn. Stat. §412.191, in the case of a lengthy ordinance, a
summary may be published. While a copy of the entire ordinance is available without cost at the
office of the City Clerk, the following summary is approved by the City Council and shall be
published in lieu of publishing the entire ordinance:
• Section 500.1 is amended by adding language to define an Event Center;
• Section 500.3 is amended by adding an Event Center as a location that may utilize an On -
Sale Intoxicating Liquor License in the following conditions:
o A restaurant operating within an Event Center may apply for an On -Sale
Intoxicating Liquor License that will be issued to the restaurant, with liquor
service within the Event Center space allowed only during regular operating
business hours of the restaurant as the licensee.
o An Event Center may utilize a State licensed caterer license for liquor service
during an event in lieu of obtaining an On -Sale Intoxicating Liquor License
through an on -site restaurant.
A printed copy of the whole ordinance is available for inspection by any person during the
City's regular office hours at the City of Arden Hills, 1245 West Highway 96, Arden Hills, MN
55112. The Ordinance is also available on the City's website at http://www.cityofardenhills.com.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
publication according to law. A Summary of this Ordinance will be published in accordance with
state statute.
PASSED and ADOPTED this 23rd day of September, 2024, by the City Council of the
City of Arden Hills, Minnesota.
CITY OF ARDEN HILLS
David Grant, Mayor
ATTEST:
Julie Hanson, City Clerk
Published in the Pioneer Press on .2024
To view the final document, access adopted Ordinances via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage
Page 6 of 6
CONSENT ITEM - 8D
r
-ARPEN HILLS
MEMORANDUM
DATE: September 23, 2024
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Ordinance 2024-011 Amending Chapter 3, Section 350 Tobacco Products -
Related to Tobacco Licensing and Summary Ordinance
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Approving Ordinance 2024-011 Amending Chapter 3 — Licenses and Regulations,
Section 350 — Tobacco Products — Subsections 350.02 Definitions; 350.03 License;
350.07 Self Service Sales; and 350.11 Administrative Fines, Suspension or Revocation
Authorization to Publish Summary Ordinance 2024-011 (Section 2)
Approval for authorization to publish summary ordinance requires an affirmative vote offour councilmembers.
Backaround/Discussion
At its regular meeting on December 11, 2023, the City Council enacted a one-year moratorium
(Interim Ordinance 2023-017 effective November 23, 2023) regarding tobacco licenses in the
city. The moratorium afforded Staff the time to compile data related to tobacco licensing such as
the number of licenses issued, license fees, zoning and business type considerations, and fees for
violations. At its July 8, 2024 work session, City Council received information collected from
various metro cities and the Association for Non -Smokers MN (ANSR), the group that conducts
Arden Hills' compliance checks (see Attachment A, July 8 work session memo and
attachments).
After discussion and careful consideration, the Council directed staff to bring forward draft
language amending City Code that would include the following:
Page l of 2
• Capping the number of licenses issued in the city at one time at six (6)
o Currently, there are five (5) tobacco licenses (Brausen Holiday, Cub Foods, Cub
Discount Liquor, Hwy 96 Holiday and Walgreens), and so there will be one
additional license available under this amendment.
• Prohibiting Issuance of Licenses to Tobacco Stores
o Previously, Arden Hills had one dedicated tobacco shop that voluntarily forfeited
its license in November 2023. A tobacco license shall not be issued to a
standalone tobacco shop.
Increasing fees for violations
o Current
Proposed
11 Violation
$600
1° Violation
$1,000
tad Violation (w/in 36 mos.)
$1,200
21d Violation (w/in 36
$2,000 plus 3-day license
mos.)
suspension
3rd Violation (or any subsequent
$2,000 and not less than a
3rd Violation (Win 36
$2,000 plus 7-day license
violation Win 36 mos. of initial
seven (7) business day
mos.)
suspension
violation)
suspension and license
may be revoked
4- Violation (w/in 36
Revocation
mos.)
• The $300 application fee for a tobacco business license will remain the same.
Please note that Staff worked with the City Attorney, ANSR, and Public Health Law Center at
Mitchell Hamline School of Law regarding the proposed draft language (see Attachment B).
Staff requests that the City Council consider approval of the attached draft Ordinance 2024-011
and authorize publication of a Summary Ordinance of such (included in Attachment B, Section
2). By adopting Ordinance 2024-011, Interim Ordinance 2023-017 related to the moratorium on
tobacco licensing will effectively end.
Budget
N/A
Attachment
A: July 8, 2024 work session memo and attachments
B: Ordinance 2024-011 and Summary Ordinance (redlines)
Page 2 of 2
AGE
� Attachment A
-ARPEN HILLS
MEMORANDUM
DATE: July 8, 2024
TO: Honorable Mayor and City Councilmembers
Dave Perault, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Tobacco Moratorium Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
The City Council should consider giving feedback and direction on tobacco as it relates to the
moratorium that was established in November 2023 regarding tobacco licensing.
Backiround
Currently, there are five businesses that hold an active City tobacco license: Brausen Holiday,
Cub Discount Liquor, Cub Foods, Holiday Stationstore (on Hwy 96) and Walgreens.
In late 2023, the City's sole standalone tobacco store forfeited its license following compliance
issues. No standalone stores currently operate in the City.
On December 11, 2023, the City Council adopted a one-year moratorium regarding the issuance
of new tobacco licenses in the city effective November 23, 2023 (Attachment A). This would
afford the City Council time to consider if it would like to make any changes to license fees,
violation fees, capping the number of licenses issued (related to tobacco product stores or to the
total number of licenses issued anywhere in the city, regardless), and zoning. Please note the
moratorium ends November 26, 2024.
Attached for Council review is information pertaining to the number of licenses and any caps in
various metro cities (Attachment B), neighboring cities' fee violations (Attachment C), and
various cities' license fee comparisons (Attachment D).
State Statute does not regulate the number of licenses a city can issue. State Statute §461.12,
Subd. 2 does set forth the minimum fees for violations; however, cities can choose to impose
higher fees.
Council may decide not to change the current rule in Arden Hills of no cap on the number of
licenses issued and make no changes to the current license and/or violation fees, or Council may
Page 1 of 2
want to consider changes such as capping the number of standalone tobacco stores, capping the
number of all licenses allowed in total at one time in the city, or zoning regulations. Currently,
tobacco sales are allowed as a principal, accessory or conditional retail use.
Following Council direction, Staff can work on any proposed necessary ordinance drafts for
future consideration.
Budget Impact
Arden Hills has a tobacco license fee of $300 and a background investigation fee of $158. There
are five tobacco licenses currently.
Attachments
A: November 2023 Moratorium Info (memo and interim ordinance)
B: Various cities' number of licenses and cap
C: Neighboring cities' violation fees
D: Various cities' license fees comparison
Page 2 of 2
Attachment A
CONSENT ITEM — 8L
-AII�)E_N HILLS
MEMORANDUM
DATE: December 11, 2023
TO: Honorable Mayor and City Councilmembers
Dave Perrault, City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Interim Ordinance (Moratorium) Temporarily Prohibiting the Issuance of New Tobacco
Licenses
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider the Followiny- Options
Motion to approve, table, or deny the following:
• Interim Ordinance 2023-017 Temporarily Prohibiting the Issuance of New Licenses to Sell
Tobacco in the City of Arden Hills.
Background
At its meeting on November 27, 2023, the City Council enacted an interim ordinance (moratorium)
prohibiting the issuance of new tobacco licenses in Arden Hills.
City staff has worked with the City Attorney regarding the attached Ordnance 20230-017 and staff
recommends the Council consider formal acknowledgment of this Interim Ordinance. Please note the
moratorium does not affect existing businesses that hold a license; however, no new tobacco licenses
will be issued until further notice. This will allow the City to conduct a study regarding the number of
licenses, fees, violations, and zoning pertaining to tobacco licenses.
Attachments
Attachment A: Ordinance 2023-017
Page 1 of 1
'It
AREN.�HILLS
Attachment A
ORDINANCE NO.2023-017
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
AN INTERIM ORDINANCE TEMPORARILY PROHIBITING
THE ISSUANCE OF NEW LICENSES TO SELL TOBACCO PRODUCTS IN THE CITY
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. INTENT: The City Council is directing staff to complete an in-depth study
of the Official Controls (as defined in Minnesota Statutes § 462.352, Subd. 15) that are applicable
within the City related to issuing licenses for the sale of Tobacco Products pursuant to Section 350
of the Arden Hills City Code. The City Council is further directing staff to propose such
amendments to such Official Controls and license requirements that City staff deems necessary.
It is the intent of this ordinance to allow the City of Arden Hills the time needed to complete this in-
depth study concerning changes in official controls within the City and in the interim to protect the
planning process and the health, safety, and welfare of the citizens of the community.
SECTION 2. TEMPORARY PROHIBITION ON NEW LICENSES: Pending the
completion of the above referenced study and adoption of appropriate official controls, no approval
will be granted for any new Tobacco Licenses issued pursuant to City Code Section 350.03.
SECTION 3. TEMPORARY PROHIBITION ON CHANGES IN OFFICIAL
CONTROLS: Pending the completion of the above referenced study and adoption of appropriate
official controls, in order to protect the planning process related to the locations of premises where
tobacco products may be sold within the City, no approval will be granted to any of the following, as
they relate to applications for new Tobacco Licenses: Changes in official controls; comprehensive
municipal plan amendments; plats; subdivisions; conditional use permits; interim use permits;
variances; site plan approval; building permits for new buildings and structures; building permits that
result in the expansion of the footprint or floor area of an existing building or structure.
SECTION 4. EXEMPTIONS: This ordinance shall not apply to persons or entities holding
a Tobacco License that was valid as of November 27, 2023. Such Tobacco Licenses may be renewed
pursuant to standard City process.
SECTION 5. EFFECTIVE DATE: As of the approval of the City Council on November
27, 2023, and shall remain in effect until the date of the adoption of the official controls contemplated
hereunder and the repeal of this ordinance or November 26, 2024, whichever occurs first.
Page 1 of 2
PASSED and ADOPTED this I Ph day of December, 2023, by the City Council of the City of
Arden Hills, Minnesota.
ATTEST:
Julie Hanson, City Clerk
CITY OF ARDEN HILLS
David Grant, Mayor
Page 2 of 2
Attachment B
city # of tobacco licenses
Population
Arden Hills
5
9,939
Blaine
55
70,222
Brooklyn Park
50
84,993
Burnsville
47
64,522
Champlin
15
23,919
Coon Rapids
46
63,415
Cottage Grove
22
41,027
Crystal
20
22,265
Eden Prairie
27
54,442
Hopkins
19
18,608
Little Canada
6
10,819
Maple Grove
29
71,230
Maplewood
42
42,088
Minnetonka
28
54,474
Mounds View
13,249
Oak Grove
7
9,311
Plymouth
37
80,762
Ramsey
18
27,646
Richfield
22
36,710
Rogers
11
13,295
Shoreview
11
26,921
Vadnais Heights
10
12,473
White Bear Lake
24
24,883
Woodbury
28
77,224
Cap
m ratorium in place until 11/24
# of shops capped at 2
# of shops capped at 2
# of shops capped at 5
# of shops capped at 6
to be capped at 4 thru attrition
# of shops capped at 10
Attachment C
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city
Tobacco License Fees
Arden Hills
$300.00
Apple Valley
$255.00
Blaine
$200.00
Bloomington
$180.00
Burnsville
$390.00
Coon Rapids
$210.00
Cottage Grove
$250.00
Crystal
$325.00
Eagan
$200.00
Edina
$470.00
Lakeville
$300.00
Little Canada
$250.00
Maple Grove
$250.00
Minnetonka
$250.00
Mounds View
$330.00
New Brighton
$345.00
New Hope
$250.00
Plymouth
$300.00
Roseville
$200.00
St. Louis Park
$640.00
Shoreview
$250.00
Woodbury
$300.00
Attachment D
Attachment B
It
--ADEN HILLS
ORDINANCE NO.2024-011
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
AN ORDINANCE AMENDING CHAPTER 3 — TOBACCO PRODUCTS
OF THE ARDEN HILLS CITY CODE
THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS:
SECTION 1. Chapter 3 — Licenses and Regulations, Section 350 — Tobacco Products —
Subsections 350.02 Definitions; 350.03 License; 350.07 Self Service Sales; and 350.11
Administrative Fines, Suspension or Revocation, are hereby amended by deleting the [s4ieker�]
language and adding the underlined language as follows:
Section 350 - Tobacco Products
(amended 5,114,112)
350.01 Purpose and Intent.
Because the City recognizes that:
Tobacco use has been shown to be the cause of several serious health problems which
subsequently place a financial burden on all levels of government; this ordinance is intended to
regulate the sale of tobacco, tobacco -related devices, electronic delivery devices, and nicotine or
lobelia delivery products for the purpose of enforcing and furthering existing laws, and to protect
youth and young adults against the serious effects associated with use and initiation.
The use of tobacco products has devastating health and economic consequences. Tobacco use is
the foremost preventable cause of premature death in America. It causes half a million deaths
annually and has been responsible for 20.8 million premature deaths in the U.S. over the past 50
years since the first Surgeon General's report on smoking in 1964. This leads to more than $300
billion in health care and lost worker productivity costs each year. In Minnesota, smoking was
responsible for $3.19 billion in excess medical expenditures and the deaths of 6,312 individuals
in 2014.
Youth and young people are particularly susceptible to the addictive properties of tobacco
products, and are particularly likely to become lifelong users. An estimated 5.6 million youth
aged 0 to 17 are projected to die prematurely from a tobacco -related illness if prevalence rates do
not change. National data show that about 95 percent of adult smokers begin smoking before
they turn 21. The ages of 18 to 21 are a critical period when many smokers move from
experimental smoking to regular, daily use. Electronic delivery device use among youth has
recently tripled. Young minds are particularly susceptible to the addictive properties of nicotine.
As a result, approximately 3 out of 4 teen smokers end up smoking into adulthood.
Public health research and tobacco industry documents and marketing reveal that tobacco
companies have used fruit, candy, and alcohol flavors as a way to target youth and young adults.
Page 1 of 10
The presence of flavors such as menthol in tobacco products can make it more difficult for
youth, young adults, and adult tobacco users to quit.
This ordinance is intended to regulate the sale of tobacco, tobacco -related devices, electronic
delivery devices, and nicotine or lobelia delivery products to protect the public, especially youth
and young adults, and to further the official public policy of the state in regard to preventing
young people from starting to smoke as stated in Minn. Stat. § 144.391, as it may be amended
from time to time.
In making these findings, the City Council accepts the conclusions and recommendations of the
U.S. Surgeon General reports, "E-cigarette Use Among Youth and Young Adults" (2016), "The
Health Consequences of Smoking-50 Years of Progress" (2014) and "Preventing Tobacco Use
Among Youth and Young Adults" (2012); a B1ueCross B1ueShield of Minnesota report, "Health
Care Costs and Smoking in Minnesota: The Bottom Line" (2017); the Institute of Medicine in
their study, "Public Health Implications of Raising the Minimum Age of Legal Access to
Tobacco Products" (2015); the Centers for Disease Control and Prevention in their studies,
"Tobacco Use Among Middle and High School Students —United States, 2011— 2015," and
"Selected Cigarette Smoking Initiation and Quitting Behaviors Among High School Students,
United States, 1997"; and of the following scholars in these scientific journals: Xin Xu et al.,
Annual Healthcare Spending Attributable to Cigarette Smoking: An Update, Am. J. Prev. Med.
48(3): 326-33 (Mar. 2015); Giovino GA, "Epidemiology of Tobacco Use in the United States,"
Oncogene (2002) 21, 7326-40; Khuder SA, et al., "Age at Smoking Onset and its Effect on
Smoking Cessation," Addictive Behavior 24(5):673-7, September -October 1999; D'Avanzo B, et
al., "Age at Starting Smoking and Number of Cigarettes Smoked," Annals of Epidemiology
4(6):455- 59, November 1994; Chen, J & Millar, WJ, "Age of Smoking Initiation: Implications
for Quitting," Health Reports 9(4):39-46, Spring 1998; and Everett SA, et al., "Initiation of
Cigarette Smoking and
Subsequent Smoking Behavior Among U.S. High School Students," Preventive Medicine,
29(5):327- 33, November 1999; copies of which are adopted by reference.
(amd. 3/25/19)
350.02 Definitions.
Except as may otherwise be provided or clearly implied by context, all terms shall be given
their commonly accepted definitions. For the purpose of this section, the following definitions
shall apply unless the context clearly indicates or requires a different meaning. The term "shall"
means mandatory and the term "may" means permissive. The following terms shall have the
definitions given to them:
• Child -Resistant Packaging. Packaging that meets the definition set forth in Code of Federal
Regulations, title 16, section 1700.15(b), as in effect on January 1, 2015, and was tested in
accordance with the method described in Code of Federal Regulations, title 16, section 1700.20,
as in effect on January 1, 2015.
• Compliance Checks. A system used to investigate and ensure that those authorized to sell
licensed products are following and complying with the requirements of this ordinance.
Compliance checks shall involve the use of persons under the age of 21 as authorized by this
ordinance. Compliance checks shall also mean the use of persons under the age of 21 who
attempt to purchase licensed products for educational, research, and training purposes as
authorized by state and federal laws. Compliance checks may also be conducted by other units of
government for the purpose of enforcing appropriate federal, state, or local laws and regulations
relating to licensed products.
Page 2 of 10
• Electronic Delivery Device. Any product containing or delivering nicotine, lobelia, or any
other substance intended for human consumption through the inhalation of aerosol or vapor from
the product. Electronic delivery device includes, but is not limited to, devices manufactured,
marketed, or sold as e-cigarettes, e-cigars, e-pipes, vape pens, mods, tank systems, or under any
other product name or descriptor. Electronic delivery device includes any component part of a
product, whether or not marketed or sold separately. Electronic delivery device does not include
any product that has been approved or certified by the United States Food and Drug
Administration for sale as a tobacco- cessation product, as a tobacco -dependence product, or for
other medical purposes, and is marketed and sold for such an approved purpose.
• Flavored Product: Any licensed product, whether natural or synthetic, that contains a taste
or smell other than the taste or smell of tobacco, that is distinguishable by an ordinary consumer
either prior to or during the consumption of the product, including, but not limited to, any taste or
smell relating to chocolate, cocoa, menthol, mint, wintergreen, vanilla, honey, fruit, or any
candy, dessert, alcoholic beverage, herb, or spice. A public statement or claim, whether express
or implied, made or disseminated by the manufacturer of a tobacco or tobacco product, tobacco -
related device, electronic delivery device, and nicotine or lobelia delivery device, or by any
person authorized or permitted by the manufacturer to make or disseminate public statements
concerning such products, that a product has or produces a taste or smell other than tobacco will
constitute presumptive evidence that the product is a flavored product.
• Indoor Area. All space between a floor and a ceiling that is bounded by walls, doorways, or
windows, whether open or closed, covering more than 50 percent of the combined surface area of
the vertical planes constituting the perimeter of the area. A wall includes any retractable divider,
garage door, or other physical barrier, whether temporary or permanent. A standard window
screen (0.011 gauge with an 18 by 16 mesh count) is not considered a wall.
• Licensed Products: Any product containing, made of, or derived from tobacco, nicotine, or
lobelia, regardless of source, whether natural or synthetic, that is intended for human
consumption or is likely to be consumed, whether inhaled, absorbed, or ingested by any other
means, including but not limited to, a cigarette, a cigar, pipe tobacco, chewing tobacco, snuff,
snus, Tobacco Related Device, or any component, part, or accessory of the same, whether or not
containing tobacco or nicotine, including but not limited to filters, rolling papers, blunt or hemp
wraps, hookahs, and pipes. "Licensed Product" also includes any electronic delivery device.
"Licensed Product" excludes any product that has been approved by the United States Food and
Drug Administration for legal sale as a tobacco cessation product, as a tobacco dependence
product, or for other medical purposes, and is being marketed and sold solely for such an
approved purpose.
• Loosies. The common term used to refer to a single or individually packaged cigarette or
any other licensed product that has been removed from its intended retail packaging and offered
for sale. The term "loosies" does not include individual cigars with a retail price, before any sales
taxes, of more than $2.00 per cigar.
• Moveable Place of Business. Any form of business operated out of a truck, van,
automobile or other type of vehicle or transportable shelter and not a fixed address, store front or
other permanent type of structure authorized for sales transactions.
• Retail Establishment. Any place of business where licensed products are available for sale
to the general public. The phrase shall include, but not be limited to, grocery stores, convenience
stores, restaurants, drug stores and on -sale or off -sale liquor establishments.
Sale. Any transfer of goods for money, trade, barter or other consideration.
• Self -Service Merchandising. Open display of licensed products in any manner where any
person shall have access to the licensed products, without the assistance or intervention of the
Page 3 of 10
licensee or the licensee's employee. The assistance or intervention shall entail the actual physical
exchange of the licensed products between the customer and the licensee or employee. Self -
Service sales are interpreted as being any sale where there is not an actual physical exchange of
the product between the clerk and the customer.
• Smoking. Inhaling, exhaling, burning, or carrying any lighted or heated cigar, cigarette, or
pipe, or any other lighted or heated product, whether natural or synthetic, containing, made, or
derived from nicotine, tobacco, marijuana, or other plant, that is intended for inhalation.
Smoking also includes carrying or using an activated electronic delivery device.
• Tobacco Products Shop. A retail establishment that has an entrance door openingdirectly
to the outside, that cannot be entered at any time by persons younger than 21 years of age, and
that derives more than 90 percent of its gross revenue from the sale of tobacco, tobacco -related
devices, and electronic delivery devices, as defined in Minn. Stat. section 609.685. and in which
the sale of other products is merely incidental.
• Tobacco Related Devices. Tobacco -related devices includes any pipe, rolling papers,
ashtray, or other device intentionally designed or intended to be used with tobacco products.
Tobacco -related devices shall include components of tobacco -related devices, which may be
marketed or sold separately.
• Vending Machine. Any mechanical, electric or electronic, or other type of device which
dispenses licensed products upon the insertion of money, tokens or other forms of payment
directly into the machine by the person seeking to purchase the licensed product.
(amended 3/25/19; amd. 11/13/23); amd. 9/23/24)
350.03 License.
No person shall sell or offer to sell any licensed product at a retail establishment without first
having obtained a license to do so from the City. License applications shall be submitted to the
City Clerk together with the license fees determined from time to time by the City
Council. A license shall be issued for the specific premises identified in the application.
(amended 3/26/07)
Subd. 1 Application.
A. An application for a license to sell licensed products at a retail establishment shall be made
on a form provided by the City. The application shall contain the full name of the applicant, the
applicant's residential and business addresses and telephone numbers, the name of the business
for which the license is sought, and any additional information the City deems necess-ary.
B. Upon receipt of a completed application and any investigation required thereby, the City
^ aminist - Clerk shall forward notice of the application to the City Council for action at a
regularly scheduled Council meeting. If the City Admiais4at Clerk determines that an
application is incomplete, the application shall be returned to the applicant with notice of the
information required to complete the application.
Subd. 2 Action. The City Council may either approve or deny the license, or it may delay
action for a reasonable period of time as necessary to complete any investigation of the
application or the applicant it deems necessary. If the City Council shall approve the license, the
City ^ dministr-at Clerk shall issue the license to the applicant. If the City Council denies the
license, a notice of the denial shall be given to the applicant containing the City Council's reason
for denial.
Subd. 3 Terms. All licenses issued under this section shall be valid until December 31 of the
year the license is issued.
Page 4 of 10
Subd. 4 Number of Licenses. The maximum number of licenses issued by the City any
time is limited to six (6). When the maximum number of licenses has been issued, the City maY
place persons seeking licensure on a waiting list and allow them to apply on a first -come, first -
served basis, as existing licenses are not renewed or are revoked. A new applicant who has
purchased a business location holding a valid license will be entitled to first priority provided
the new applicant meets all other application requirements in accordance with this chapter.
Subd. 5 Tobacco Products Shop.
A. Prohibition. No business, person, or entity shall establish or expand a Tobacco Products
Shop within the City. The City shall not accept, process, or act on any tobacco license
application, site plan, building permit, or zoning approval for a new or expanded Tobacco
Products Shop. Tobacco Products Shops does not apply to the following: (1) renewal of a
tobacco license for a Tobacco Products Shop lawfully existing prior to September 23, 2024; and
(2) the continued operation of a Tobacco Products Shop lawfully existing prior to September 23,
2024_
Subd. 4-6 Revocation and Suspension. Any license issued under this section may be revoked
or suspended as provided in Subsection 350.11 Administrative Fine, Suspension or Revocation.
Subd. 57 Transfers. All licenses issued under this section shall be valid only on the premises
for which the license was issued and only for the person or entity to whom the license was
issued. No transfer of any license to another location or person or entity shall be valid without the
prior approval of the City Council.
Subd. 6-8 Moveable Place of Business. No license shall be issued to a moveable place of
business.
Only fixed location businesses shall be eligible to be licensed under this section.
Subd. 7�-9 Display. All licenses shall be posted and displayed in plain view of the general
public on the licensed premises.
Subd. 8--10 Renewals. The renewal of a license issued under this section shall be handled in
the same manner as the original application. The request for a renewal shall be made at least
thirty (30) days, but no more than sixty (60) days before the expiration of the current license.
Subd. 9-11 Issuance is a privilege and not a right. The issuance of a license issued under this
section shall be considered a privilege and not an absolute right of the applicant and shall not
entitle the holder to an automatic renewal of the license.
Subd. 4-0-12 Smoking. Smoking shall not be permitted and no person shall smoke within the
indoor area of any establishment with a retail tobacco license. Smoking for the purposes of
sampling tobacco and tobacco -related products is prohibited.
Subd. 44-13 Samples Prohibited. No person shall distribute samples of any licensed product
free of charge or at nominal cost.
Subd. 4-2---14 Minimum Clerk Age. Individuals employed by a person licensed under this
ordinance must be at least 18 years of age to sell licensed products.
(amd. 3/25/19) (amd. 9/23/24)
350.04 Fees.
No license shall be issued or renewed under this section until the appropriate license fee is paid
in full. The annual license fee shall be established by Ordinance as adopted by the Council.
Page 5 of 10
350.05 Grounds for denying the issuance or renewal of a license.
Grounds for denying the issuance or renewal of a license under this chapter include but are not
limited to the following:
Subd. 1 The applicant is under the age of twenty-one (21) years;
Subd. 2 The applicant has been convicted within the past five (5) years of any violation of a
federal, state or local law, ordinance provision, or other regulation relating to licensed products;
Subd. 3 The applicant has had a license to sell licensed products revoked within the preceding
twelve (12) months of the date of the application;
Subd. 4 The applicant fails to provide any information required on the application, or provides
false or misleading information; and/or
Subd. 5 The applicant is prohibited by federal, state or other local law, ordinance, or other
regulation from holding a license. However, except as may otherwise be provided by law, the
existence of any particular ground for denial does not mean that the City must deny the license. If
a license is mistakenly issued or renewed to a person, it shall be revoked upon the discovery that
the person was ineligible for the license under this chapter.
(amd. 3/25/19)
350.06 Prohibited Sales.
(A) It shall be a violation of this section for any person to sell or offer to sell any licensed
products as follows:
Subd. I No person shall sell any licensed product to any person under the age of 21.
A. Age Verification. Licensees must verify by means of government -issued photographic
identification that the purchaser is at least 21 years of age. Verification is not required for a
person over the age of 30. That the person appeared to be 30 years of age or older does not
constitute a defense to a violation of this subsection.
B. Signage. Notice of the legal sales age and age verification requirement must be posted at
each location where licensed products are offered for sale. The required signage, which will be
provided to the licensee by the city, must be posted in a manner that is clearly visible to anyone
who is or is considering making a purchase.
Subd. 2 No person shall sell or offer for sale any flavored products, whether natural or
synthetic.
Subd. 3 By means of any type of vending machine.
Subd. 4 By means of self-service methods whereby the customer does not need to make a
verbal or written request to an employee of the licensed premises in order to receive the licensed
product and whereby there is not a physical exchange of the licensed product between the
licensee, or the licensee's employee, and the customer.
Subd. 5 By means of "loosies" as defined in 350.02 Definitions.
Subd. 6 Containing opium, morphine, jimson weed, bella donna, strychnos, cocaine, or other
deleterious, hallucinogenic, toxic or controlled substances except nicotine and other substances
found naturally in tobacco or added as part of an otherwise lawful manufacturing process. It is
not the intention of this provision to ban the sale of lawfully manufactured cigarettes or other
tobacco products.
Page 6 of 10
Subd. 7 No person shall sell or offer for sale any liquid, whether or not such liquid contains
nicotine, which is intended for human consumption and use in an electronic delivery device, in
packaging that is not child -resistant. Upon request, a licensee must provide a copy of the certificate
of compliance or full laboratory testing report for the packaging use.
(B) It shall be a violation of this section for any person to sell or offer to sell any product by
any means, to any other person, or in any other manner or form prohibited by federal, state or
other local law, ordinance provision, or other regulation.
(amd. 7/8/19; amd. 11/13/23)
350.07 Self -Service Sales.
It shall be unlawful for a licensee under this chapter to allow the sale of licensed products by
any means whereby the customer may have access to those items without having to request the
item from the licensee or the licensee's employee and whereby it is not a physical exchange of
the licensed product between the licensee or his or her clerk and the customer. All licensed
products shall either be stored behind a counter or other area not freely accessible to customers,
or in a case or other storage unit not left open and accessible to the general public. Any retailer
selling licensed products at the time this section is adopted shall comply with this section within
90 days following the effective date of this section. This seetion shall not apply to any lieensee
. 1.,. _ +-+-I .,«.., 1 .,.,1- . 1,,,. _ ,.-P1;--- ,-A «,.,],,,.+� ;� CIAO/ __ ... __
(amd. 3/25/19; amd. 9/23/24)-
350.08 Responsibility.
All licensees under this section shall be responsible for the actions of their employees in regard
to the sale of licensed products on the licensed premises, and the sale of an item by an employee
shall be considered a sale by the license holder. Nothing in this section shall be construed as
prohibiting the City from also subjecting the clerk to whatever penalties are appropriate under
this section, state or federal law, or other applicable law or regulation.
(amd. 3/25/19)
350.09 Compliance Checks and Inspections.
All licensed premises shall be open to inspections by the City police or other authorized City
official during regular business hours. From time to time, but at least twice per year, the City
shall conduct compliance checks by engaging persons over the age of 15, but less than 21 years
to enter the licensed premise to attempt to purchase licensed products. Prior written consent of a
minor's parent or guardian is required for any person under the age of 18 who participates in a
compliance check.
Persons used for the purpose of compliance checks shall be supervised by City designated law
enforcement officers or other designated City personnel. No persons under age 21 used in
compliance checks shall attempt to use a false identification misrepresenting the person's age,
and all persons under the age of 21 lawfully engaged in a compliance check shall answer all
questions about the person's age asked by the licensee or his or her employee, and shall produce
any identification, if any exists, for which he or she is asked. Nothing in this section shall
prohibit compliance checks authorized by state or federal laws for educational, research, or
training purposes, or required for the enforcement of a particular state or federal law. (amended
3/26/07)
(amd. 3/25/19)
Page 7 of 10
350.10 Other Illegal Acts.
Unless otherwise provided, the following acts shall be a violation of this section.
Subd. 1 Illegal Sales. It shall be a violation of this section for any person to sell or otherwise
provide any licensed product to any person under the age of 21.
Subd. 2 Illegal Procurement. It shall be a violation of this section for any person, aged 21 or
older, to purchase or otherwise obtain licensed products on behalf of a person under the age of
21. It shall further be a violation for any person, aged 21 or older, to coerce or attempt to coerce a
person under age 21 to illegally purchase or otherwise obtain or use any licensed products.
Subd. 3 Use of False Identification. It shall be a violation of this section for any person to
attempt to disguise his or her true age by the use of a false form of identification whether the
identification is that of another person or one on which the age of the person has been modified
or tampered with to represent an age older than the actual age of the person.
(amd. 3/25/19)
350.11 Administrative Fine, Suspension or Revocation.
Any violation of the City's regulations relating to the issuance of Tobacco Products License or
of any conditions/ restrictions attached to the issuance of such license shall be cause for the
imposition of an administrative fine, the suspension of the license, or the revocation of the
license. A licensee whose license has been revoked shall not be eligible for another Tobacco
Product License for one year from the date of license revocation.
If the violation relates to the sale of licensed products to persons under the age of 21 by
licensee or licensee's employees, the following administrative fines, suspensions, or revocations
shall be imposed by the City: (amended 3/26/07)
Subd. 1 The first such violation shall subject the licensee to the payment of an administrative
fine of
$6001,000;
Subd. 2 The second violation within 36 months shall subject the licensee to the payment of an
administrative fine of $1,2002,000 plus 3-day license suspension;
Subd. 3 The third violation ^r any subse"ent violation -within 36 months shall subject the
licensee to the payment of an administrative fine of $2,000 plus 7-day license suspension; of initial
suspensionviolation shall subjeet keensee to the payment of an administ-Fmive fine of $ $2,000 and not less
than a seven (7) business day revoke 1
Subd.4 The fourth violation within 36 months shall subject the licensee to license
revocation.
In accordance with Minn. Stat. & 461.12, subd. 2a, a tobacco retail license will be suspended for
no less than seven (7) dqys and may be revoked for certain cannabis -related violations by the
licensed tobacco retailer on the licensed premises.
Licensees, whose licenses have been revoked, shall not be eligible for another Tobacco Product
License for one year from the date of license revocation.
(amd. 3/25/19; amd. 11/13/23; amd. 12/11/23, amd. 9/23/24)
Page 8 of 10
350.12 Hearing.
A licensee may appeal the imposition of an administrative fine, a suspension of license, a
revocation of license, or any combination of administrative fine, suspension, or revocation, in
writing within fourteen (14) days of the mailing of the notice of the imposition of said fine,
suspension, or revocation. All appeals shall be scheduled for a hearing before the City Council at
the next regularly scheduled council meeting, except that if the notice of appeal is received by
the city three (3) or fewer days before the next regularly scheduled meeting, the hearing shall be
scheduled for the following regular council meeting. The failure to submit a written notice of
appeal within fourteen (14) days of the mailing of the notice of a fine, suspension, or revocation
shall constitute the waiver of any right to appeal said fine, suspension, or revocation.
(amd. 11/13/23)
350.13 Exceptions and Defenses.
Nothing in this section shall prevent the providing of tobacco, tobacco products, tobacco -
related devices to a person under age 21 as part of a lawfully recognized religious, spiritual or
cultural ceremony. It shall be an affirmative defense to the violation of this section for a person
to have reasonably relied on proof of age as described by state law.
(amd. 3/25/19)
350.14 License Requirements.
A license shall comply with all applicable regulations of the State of Minnesota relating to the
sale or dispensing of licensed products. If there is a conflict between the regulations of the State
and regulations of the City, the more restrictive regulations shall control. (amended 3/26/07)
(amd. 3/25/19)
350.15 Severability Clause.
If any provision of this ordinance, or the application thereof to any person or circumstance, is
held invalid, such invalidity shall not affect any other provision of this ordinance that can be
given effect without the invalid provision or application. Each invalid provision or application of
this ordinance is severable.
(amd. 3/25/19)
SECTION 2. Pursuant to Minn. Stat. §412.191, in the case of a lengthy ordinance, a
summary may be published. While a copy of the entire ordinance is available without cost at the
office of the City Clerk, the following summary is approved by the City Council and shall be
published in lieu of publishing the entire ordinance:
• Section 350.02 is amended to include the definition of a Tobacco Products Shop.
• Section 350.03 is amended to include a cap of 6 tobacco licenses that will be issued by the
City.
• Section 350.03 is amended to include a prohibition on Tobacco Products Shops in the City.
• The administrative fines in Section 350.11 are being increased and licenses will be subject
to revocation if there are 4 violations within 36 months.
A printed copy of the whole ordinance is available for inspection by any person during the City's
regular office hours at the City of Arden Hills, 1245 West Highway 96, Arden Hills, MN 55112.
Page 9 of 10
The Ordinance is also available on the City's website at http://www.cityofardenhills.com.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
publication according to law. A Summary of this Ordinance will be published in accordance with
state statute.
PASSED and ADOPTED this 23rd day of September, 2024, by the City Council of the City of
Arden Hills, Minnesota.
CITY OF ARDEN HILLS
M.
ATTEST:
Julie Hanson, City Clerk
David Grant, Mayor
To view the final document, access adopted Ordinances via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage
Page 10 of 10
CONSENT ITEM - 8E
-AII�)EN_ HILLS
MEMORANDUM
DATE: September 23, 2024
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: Julie Hanson, Assistant to the City Administrator/City Clerk
SUBJECT: Resolution Appointing Alternate Planning Commissioner
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
• Resolution 2024-043 Appointing Ben Lindau as an Alternate to the Planning
Commission
Back2round/Discussion
The Planning Commission has an opening for an Alternate Commissioner. Following completion
of interviews of two applicants, it is the recommendation of Council Liaison Rousseau, Chair
Weber and Staff Liaison Jagoe that Mr. Lindau be appointed to the Planning Commission
Alternate position. This appointment will be for a term ending December 31, 2026.
A: Resolution 2024-043
Page l of 1
Attachment A
I't
-AI L�N HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO.2024-043
A RESOLUTION APPOINTING BEN LINDAU
AS AN ALTERNATE MEMBER TO THE PLANNING COMMISSION
WHEREAS, the City Council appoints residents to serve in an advisory capacity to the
City Council regarding planning and zoning issues; and
WHEREAS, the Planning Commission has an opening for an Alternate seat with a term
ending December 31, 2026.
THEREFORE, BE IT RESOLVED that the Arden Hills City Council appoints Ben
Lindau to serve as an alternate member on the Planning Commission for a term expiring
December 31, 2026.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 24th
DAY OF SEPTEMBER 2024.
David Grant, Mayor
ATTEST:
Julie Hanson, City Clerk
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
CONSENT ITEM - 8F
-ADEN HILLS
MEMORANDUM
DATE: September 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, Interim City Administrator
SUBJECT: Accept Resignation of Permit Technician/Office Support Specialist
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motion to approve, table or deny the following:
• Resignation of the Permit Technician/Office Support Specialist.
Background
The current Permit Technician/Office Support Specialist has submitted their resignation with a last
day of September 27. This item will officially accept their resignation. Staff will be requesting to
authorize recruitment under a separate agenda item.
Budget Impact
None.
N/A
Page 1 of 1
CONSENT ITEM - 8G
-fi II��EN_ HILLS
MEMORANDUM
DATE: September 23, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, Interim City Administrator
SUBJECT: Authorization to Recruit for a Permit Technician/Office Support Specialist
Budgeted Amount: Actual Amount: Funding Source:
$66,664 $66,664 Various Funds
Council Should Consider
Motions to approve, table, or deny the following:
• Recruit for a Permit Technician/Office Support Specialist position.
Background
The City currently will have a vacancy following the resignation of the current Permit Tech/Office
Support Specialist. The grade for this position is 8 and the hourly pay range for the position is
currently $26.82 - $33.97.
Anticipated process:
-Council approves authorization to begin the recruitment process
-Staff posts for the position
-Staff reviews applications and selects interview candidates and selects a finalist
-Staff will bring forward a finalist for official Council approval
Councilmembers have previously expressed an interest in being part of the interview panel for
certain positions at City Hall; currently no Councilmembers are slated to be on the interview panel
for this position. Should Council want to designate Councilmembers to attend they should do so
with this authorization (it would need to be pulled from consent and approved).
Budget Impact
This position is filling an existing budgeted position.
Attachments
Attachment A: Permit Technician/Office Support Specialist Job Description
Page 1 of 1
Attachment A
-tZ D�EN,HILLS
CITY OF ARDEN HILLS
POSITION DESCRIPTION
Position Title: Permit Technician/Office Support Specialist
Department: Administration
Accountable to: Assistant to the City Administrator/City Clerk
Positions Supervised: None
Status: Reaular Full Time
November 2023
PRIMARY OBJECTIVES
Performs intermediate skilled administrative support work pertaining to processing various permits (building,
zoning, mechanical, plumbing, water/sewer, etc.). Also performs a variety of routine and complex clerical and
administrative support assistance, and related duties as apparent or assigned. Provides back-up to the
Customer Service Representative (front desk) as needed. Work is performed under the limited supervision of
the City Clerk.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL FUNCTIONS OF THE POSITION
Serves as primary role regarding the creation, processing, and issuance of various permits for contractors,
builders, and the general public, and directs customers to the appropriate staff member. Responsible for City
contractor licensing and financial reporting related to this process.
Responsible for weekly, monthly, quarterly and yearly reports for various agencies.
Creates and maintains files and records pertaining to permits on the City's website and in Laserfiche to ensure
City information is complete, accurate and current.
Enters data in PermitWorks in order to maintain and generate accurate computer inquiries and reports.
Assists City staff with maintaining the City's web site as it relates to the Building Department.
Provides backup to Customer Service Specialist by answering phone calls, answering questions from the public,
or routing calls as appropriate.
Assists other departments and staff as necessary.
EDUCATION and/or EXPERIENCE
High school diploma or GED with coursework in business, or related field. Three (3) or more years of
administrative support and moderate experience in technical training, IT, office support, word processing, or
equivalent combination of education and experience.
PREFERRED QUALIFICATIONS
Previous public sector/municipal experience and related experience in a permit issuance role. Previous
PermitWorks and Laserfiche experience desired.
KNOWLEDGE, SKILLS AND ABILITIES
Ability to organize and prioritize work, and ability to work independently as well as part of a team. General
knowledge of the functions and activities of the City; general knowledge of standard office and customer service
procedures; ability to read and interpret documents such as operating and maintenance instructions, policies,
and regulations, ordinances, codes, contracts, and procedure manuals; ability to make arithmetic computations
using whole numbers, fractions and decimals; ability to compute rates, ratios, and percentages; ability to prepare
reports and correspondence; ability to communicate effectively both orally and in writing; ability to understand
and follow written and oral directions; ability to operate standard office equipment including related hardware
and software; ability to establish and maintain effective working relationships with associates and the general
public.
PHYSICAL DEMANDS
This work requires the occasional exertion of up to 50 pounds of force; work regularly requires sitting, using
hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally
requires standing, walking, reaching with hands and arms and lifting; work has standard vision requirements;
vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is
required to perceive information at normal spoken word levels; work requires preparing and analyzing written
or computer data, operating machines and observing general surroundings and activities; work has no
exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office,
light traffic).
SPECIAL REQUIREMENTS
Specific job -related software training.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may
be required. The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if the work is
similar, related or a logical assignment to the position.
CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER
NON-DISCRIMINATION POLICY
The City of Arden Hills does not discriminate
on the basis of handicapped status
in the admission or access to or treatment or employment
in its programs and activities.
2
CONSENT ITEM - 8H
lt
IDEEN�HILLS
MEMORANDUM
DATE: September 23, 2024
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: Elena Fransen, Senior Planner
SUBJECT: Planning Case #24-014 — Elegant Event Center Development Agreement
Council Should Consider
Motions to approve, table, or deny the following:
• Development Agreement for Elegant Event Center (Rose Kukwa) based on the City
Council approval of Planning Case 24-014 on July 22, 2024.
Background
On July 22, 2024, the City Council approved a Conditional Use Permit and Planned Unit
Development for Elegant Event Center at 3776 Connelly Avenue. The project was approved with
23 conditions. The proposal includes the redevelopment of the existing approximately 11,000
square foot commercial building as an event center and restaurant.
This project requires a Development Agreement between the City and the Developer before the
development permits can be issued. The City Attorney has prepared the Agreement and the
document has been reviewed and approved by the Applicant and staff (Attachment A).
Options and Motion Language
Staff has provided the following motion language for this case.
1. Approval: Motion to approve the Development Agreement for Elegant Event Center based on
the City Council approval of Planning Case 24-014 on July 22, 2024.
2. Denial: Motion to deny the Development Agreement for Elegant Event Center based on the
City Council approval of Planning Case 24-014 on July 22, 2024: the City Council should
identify findings to deny should specifically reference the reasons for denial and why those
reasons cannot be mitigated.
Pagel of 2
3. Table: Motion to table the Development Agreement for Elegant Event Center based on the
City Council approval of Planning Case 24-014 on July 22, 2024.
Budget Impact
N/A
Attachments
A. Development Agreement
Page 2 of 2
Attachment A
(reserved for recording information)
MASTER PLANNED UNIT DEVELOPMENT
AGREEMENT AND
PHASE I AND II - FINAL PLANNED UNIT
DEVELOPMENT PLAN
(Developer Installed Improvements)
ELEGANT EVENT CENTER DEVELOPMENT
(PC24-014)
THIS MASTER PLANNED UNIT DEVELOPMENT AGREEMENT AND PHASE
I AND II — FINAL PLANNED UNIT DEVELOPMENT PLAN ("Agreement") is dated
2024, and is by and between the CITY OF ARDEN HILLS, a
Minnesota municipal corporation ("City"), and Rose Kukwa (the "Developer").
1. REQUEST FOR APPROVAL. The Developer has asked the City to approve a
Master Planned Unit Development ("PUD — Master Plan"), Final Planned Unit Development
Phases I and II ("Phases I and II — Final PUD Plan"), and Conditional Use Permit ("CUP") for
Developer to construct the Elegant Event Center (the "Development") for its redevelopment plan.
The land is situated at 3776 Connelly Avenue, in the City of Arden Hills, County of Ramsey, State
of Minnesota, and is legally described as set forth on Exhibit A ("Subject Property"). The
Developer proposes to redevelop the existing approximately 11,000 square foot commercial
building on the Subject Property as an event center and restaurant to serve alcohol and food through
a State licensed caterer of liquor and food, and for renovations to the exterior of the building. The
property is zoned B-2, General Business Zoning District and is guided as Community Mixed Use.
The PUD — Master Plan and the Redevelopment Plan Documents indicate that the Property
will be redeveloped in multiple phases:
i. Phase I will include exterior renovations to the existing building and parking lot
improvements for operation of an event center to provide food and alcohol services
through caterers with State Licenses.
ii. Phase II will include opening the restaurant area identified in the Redevelopment
Plan Documents to serve both food and alcohol. This phase will begin immediately
after Phase I. The Developer intends to obtain a City liquor license and would be
subject to applicable city regulations and licensing for on -sale liquor.
iii. Phase III will include the added operations of an adult day care program.
2. CONDITIONS OF APPROVAL.
A. The City hereby approves the PUD — Master Plan and Phase I and II — Final PUD
Plan on condition that the Developer enter into this Agreement; obtain a Conditional Use Permit;
and record the CUP and this Agreement, together with any appropriate consents prior to the City's
issuance of a building permit for, or development of, the Subject Property, in the Office of the
Ramsey County Recorder and Ramsey County Registrar of Titles, as applicable, within sixty (60)
days after the City Council approves the Conditional Use Permit and the Development.
B. The City hereby approves the Development on condition that the Developer
implement the conditions listed in Resolution No. 2024-038 Approving a Conditional Use Permit
dated July 22, 2024.
C. The City hereby grants approval to the Final Planned Unit Development for Phases
I and II as adopted on July 22, 2024, by Resolution No. 2024-038, and compliance with the terms
and conditions of this Agreement and all other City requirements which are in effect. The specific
conditions, requirements, and terms of approval are as set forth in City Resolution 2024-038,
adopted by the Arden Hills City Council on the 22" d day of July, 2024.
3. RIGHT TO PROCEED. Within the Subject Property, the Developer may not
grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets,
utilities, public or private improvements, or any buildings until all the following conditions have
been satisfied: 1) this Agreement has been fully executed by both parties and filed with the City
Clerk, 2) the necessary security has been received by the City, 3) the CUP and this Agreement
have been recorded in the Office of the Ramsey County Recorder and/or Registrar, as applicable,
within sixty (60) days of City Council approval, and 4) the City's Administrator has issued a letter
that the Developer may proceed. If the CUP or this Agreement are not recorded within sixty (60)
days of City Council approval, the approval shall be considered void.
4. CHANGES IN OFFICIAL CONTROLS. For two (2) years from the date of this
Agreement, no amendments to the City's Comprehensive Plan, or official controls shall apply to
or affect the use, development density, lot size, lot layout or dedications of the approved final plat
or approved development unless required by state or federal law or agreed to in writing by the City
and the Developer. Thereafter, notwithstanding anything in this Agreement to the contrary, to the
full extent permitted by state law, the City may require compliance with any amendments to the
3
City's Comprehensive Plan, official controls, platting or dedication requirements enacted after the
date of this Agreement with respect to property which did not receive final plat or development
approval less than two (2) years prior to any such amendments.
5. REDEVELOPMENT PLANS. The Subject Property shall be developed in
accordance with the plans submitted for the Master Plan PUD, Final PUD Plan, and Conditional
Use Permit as reviewed and approved by the City on July 22, 2024 (collectively, the "Plans"). The
Plans shall not be attached to this Agreement. The Plans may be prepared, subject to City approval,
after entering the Agreement, but before commencement of any work in the PUD or on the Subject
Property. If the Plans vary from the written terms of this Agreement, the approved plans shall
control.
6. IMPROVEMENTS. The Developer shall install and pay for the following
improvement ("Improvement") as required to be built within the project in accordance with the
approved Plans:
A. Parking Lot Improvements and Driveway Access
• To relocate the driveway access including curbing so that it is
entirely located within the non -vacated portion of Connelly Avenue
in a manner compliant with City Code;
• Removal of the existing covered parking structure; and
• Addition of parking islands for additional landscaping and area
lighting for the parking lot.
B. Concrete Curb and Gutter
C. Site Grading, Ponding, and Erosion Control
D. Landscaping
E. Underground Utilities
F. Surveying and Staking
4
G. Improvement to the Exterior Finishes of the Principal Structure
The Improvements shall be installed in accordance with the City Code. The Developer will not use
power equipment between the hours of 7:00 p.m. and 7:00 a.m. The Developer shall submit plans
and specifications for permits, which have been prepared by a competent registered professional
engineer to the City for approval by the City Engineer, which approval shall be provided on the
condition that such submittals comply with the Plans and this Agreement. The Developer shall
instruct its engineer to provide adequate field inspection personnel to assure an acceptable level of
quality control. In addition, the City may, at the City's discretion and at the Developer's expense,
have one or more City inspectors inspect the work as the City may reasonably determine, provided
that such City inspections are conducted on a reasonable cadence and not more frequently than
necessary to avoid unnecessary Developer expenses relative to such City inspections. The
Developer, its contractors and subcontractors, shall follow all instructions received from the City's
inspectors. The Developer or Developer's engineer shall provide for on -site project management.
The Developer or Developer's engineer is responsible for design changes and contract
administration between the Developer and the Developer's contractor. The Developer or
Developer's engineer shall schedule a pre -construction meeting at a mutually agreeable time at
Arden Hills City Hall, or location designated by City staff, with all parties concerned, including
City staff, to review the program for the construction work.
7. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and
construction required by this Agreement, the Improvements lying within public easements shall
become City property without further notice or action. Upon completion of the public
improvements, the City shall inspect the public improvements and notify Developer if any of the
improvements do not conform to the requirements of this Agreement. Upon compliance with this
5
Agreement with respect to public improvements, the City shall give formal notice of acceptance
to Developer and thereafter Developer shall have no responsibility with respect to the maintenance
of the public improvements, except during any warranty periods.
8. WARRANTY. The Developer warrants all public improvements required to be
constructed by it pursuant to this Agreement for a period of twenty-four (24) months from the date
of acceptance by the City against poor material and faulty workmanship. All trees and shrubs shall
be warranted to be alive, of good quality, and disease free for twenty-four (24) months after
planting. Any replacement trees and/or shrubs shall be warranted for twenty-four (24) months
from the time of planting.
9. IRON MONUMENTS. In accordance with Minnesota Statutes § 505.021 and
Arden Hills City Code Section 1140.01, the final placement of iron monuments for all lot corners
shall be verified upon the completion of work before the applicable security is released. The
Developer's surveyor shall also submit a written notice to the City certifying that the monuments
have been located or reinstalled if they were disturbed during construction.
10. PERMITS. The Developer shall obtain or require its contractors and
subcontractors to obtain, prior to any site activities, all necessary permits, including but not limited
to the following to the extent required:
• Rice Creek Watershed District
• City of Arden Hills for Building Permits
• City of Arden Hills Grading and Erosion Control Permit (Escrow will be
determined at the time of application)
• City of Arden Hills Right -of -Way Permit (Escrow will be determined at the
time of application)
11. LICENSE. The Developer hereby grants the City, its agents, employees, officers
and contractors a license to enter the property to perform all work and inspections deemed
appropriate by the City in conjunction with the Development.
f
12. EROSION CONTROL. Prior to initiating site grading, the erosion control plan
shall be implemented by the Developer and inspected and approved by the City. The City may
impose additional erosion control requirements if reasonably required. All areas disturbed by the
excavation and backfilling operations shall be stabilized immediately when it is known that
construction activities will not resume for fourteen (14) days after the completion of the work,
weather permitting, or plan to utilize temporary cover on portions of the site that will sit dormant
for these periods of time whether or not final grading has been completed unless authorized and
approved by the City Engineer. Except as otherwise provided in the erosion control plan, seed
shall be in accordance with the City's current seeding specification which may include certified
oat seed to provide a temporary ground cover as rapidly as possible. All seeded areas shall be
maintained as necessary for seed retention. The parties recognize that time is of the essence in
controlling erosion. If the Developer does not comply with the erosion control plan and schedule
or supplementary instructions received from the City, the City may take such action as it deems
appropriate to control erosion. The City will notify the Developer in advance of any proposed
action, but failure of the City to do so will not affect the Developer's and City's rights or
obligations hereunder. If the Developer does not reimburse the City for any cost the City incurred
for such work within ten (10) days, the City may draw down the letter of credit to pay any costs.
No development, street or utility construction will be allowed and no building permits will be
issued unless the plat is in full compliance with the approved erosion control plan.
13. GRADING PLAN. The property shall be graded in accordance with the approved
grading development and erosion control plan. The plan shall conform to City of Arden Hills
specifications. Within thirty (30) days after completion of the grading and before the City approves
individual building permits the Developer shall provide the City with an "as constructed" grading
7
plan certified by a registered land surveyor or engineer that addresses all items in the engineering
review as outlined in the July 22, 2024 Staff Report on page 22. Swales, and ditches for public
drainage, if applicable, have been constructed on public easements or land owned by the City.
Notwithstanding the foregoing, the City may issue building permits to the Developer, prior to
completion of all grading, provided the City Engineer has determined that adequate erosion control
measures are in place. The "as constructed" plan shall include field verified elevations of the
following: a) location and elevations along all swales, and ditches, and b) lot corner elevations.
The City will withhold issuance of building permits until the approved certified grading plan is on
file with the City and all erosion control measures are in place as determined by the City Engineer.
14. CLEAN UP. The Developer shall clean dirt and debris from streets that has
resulted from construction work by the Developer, subcontractors, their agents or assigns. Prior
to any construction in the Development, the Developer shall identify in writing a responsible party
and schedule for erosion control, street cleaning, and street sweeping.
15. CLAIMS. In the event that the City receives claims from labor, material, or others
that work required by this Agreement has been performed, the sums due them have not been paid,
and the laborers, material, or others are seeking payment from the City, the Developer hereby
authorizes the City to commence an Interpleader action pursuant to Rule 22, Minnesota Rules of
Civil Procedure for the District Courts, to draw upon the letters of credit in an amount up to 125
percent of the claim(s) and deposit the funds in compliance with the Rule, and upon such deposit,
the Developer shall release, discharge, and dismiss the City from any further proceedings as it
pertains to the letters of credit deposited with the District Court, except that the Court shall retain
jurisdiction to determine reasonable attorneys' fees pursuant to this Agreement.
16. LANDSCAPING. Prior to the issuance of a building permit, a landscape financial
security in the amount of 125% of the estimated cost of the landscaping shall be submitted by
Developer. See requirements in Report of Planning Case 24-014, Memorandum of Community
Development Director dated July 22, 2024. The Landscape financial security shall be held for two
full growing seasons. For any landscaping or screening that is not in accordance with the approved
plans at the end of two growing seasons, Developer will replace the material to the City's
satisfaction before the guaranty is released. The City may, at its sole discretion, use the proceeds
of the performance guaranty to accomplish performance.
17. RESERVED.
18. SPECIAL PROVISIONS. The following special provisions shall apply to the
Development:
22, 2024.
A. Implementation of the conditions listed in Resolution No. 2024-03 8, of July
B. Implementation of the recommendations listed in the engineering review in
the July 22, 2024 Staff Report on page 22.
C. Implementation of the recommendations listed in the Staff Report
Memorandum dated July 22, 2024.
D. The Developer shall post a $2,500.00 security for the final placement of
interior subdivision iron monuments at property corners. The security will be held by the City
until the Developer's land surveyor certifies that all irons have been set following site grading and
utility construction.
2
E. The Developer shall pay the cost for the preparation of record construction
drawings and City base map upgrading by the City Engineer as part of the Administrative /
Engineering Fee.
F. The Developer must obtain a sign permit from the City prior to installation
of any signs for the development.
G. Prior to the issuance of a land disturbance permit, the Developer shall
submit an operation and maintenance plan for the long-term care of all on -site stormwater to the
City for review and approval.
19. SUMMARY OF CASH REQUIREMENTS. The following is a summary of the
cash requirements under this Agreement which must be furnished to the City prior to issuance of
any development permits and execution of this Agreement by the City:
Engineering, City Administration
Legal Expenses escrow $1,500.00
Administration $2,500.00
Lot Corner/Iron Monuments $2,500.00
Total Cash Requirements $6,500.00
The City is implementing a pass through billing process. The $6,500.00 escrow will be held and
all bills will be forwarded for immediate payment. If payments are not made in a timely fashion,
the project will stop until payments are made. If said fees are less than estimated, the City shall
reimburse the Developer within thirty (30) days of receipt of final invoices.
20. RESPONSIBILITY FOR COSTS.
A. Except as otherwise specified herein, the Developer shall pay all costs
incurred by it or the City in conjunction with the development of the property, including but not
10
limited to Soil and Water Conservation District charges, legal, planning, engineering and
inspection expenses incurred in connection with approval of the Development, the preparation of
this Agreement, review of construction plans and documents, and all costs and expenses incurred
by the City in monitoring and inspecting development of the Subject Property.
B. The Developer shall reimburse the City for reasonable costs incurred in the
enforcement of this Agreement, including engineering and reasonable attorneys' fees.
C. The Developer shall pay, or cause to be paid when due, and in any event
before any penalty is attached, all special assessments referred to in this Agreement. This is an
obligation of the Developer and shall continue in full force and effect even if the Developer sells
one or more lots, the entire plat or property, or any part of it.
D. The Developer shall pay in full all bills submitted to it by the City for
obligations incurred under this Agreement within thirty (30) days after receipt. If the bills are not
paid on time, the City may halt plat development and construction until the bills are paid in full.
Bills not paid within thirty (30) days shall accrue interest at the rate of eighteen percent (18%) per
year.
E. In addition to the charges herein and special assessments referred to herein,
other charges as required by City ordinance may be imposed such as, but not limited to, sewer
access charges ("SAC"), water access charges, and building permit fees.
21. DEVELOPER'S DEFAULT. In the event of default by the Developer as to any
of the work to be performed by it hereunder, the City may, at its option, perform the work and the
Developer shall promptly reimburse the City for any expense incurred by the City, provided the
Developer, except in an emergency as determined by the City, is first given written notice of the
work in default, not less than forty-eight (48) hours in advance. This Agreement is a license for
11
the City to act, and it shall not be necessary for the City to seek a Court order for permission to
enter the land. When the City does any such work, the City may, in addition to its other remedies,
assess the cost in whole or in part.
22. MISCELLANEOUS.
A. This Agreement shall run with the land and may be recorded against the title to
the Subject Property. The Developer covenants with the City, its successors and assigns, that the
Developer is well seized in fee title of the property being developed and/or has obtained consents
to this Agreement, in the form attached hereto, from all parties who have an interest in the
Subject Property; that there are no unrecorded interests in the Subject Property; and that the
Developer will indemnify and hold the City harmless for any breach of the foregoing covenants.
Any transfer of an ownership interest in the Subject Property is an assignment of the rights and
obligations herein to the subsequent owner.
B. Third parties shall have no recourse against the City or Developer under
this Agreement.
C. If any portion, section, subsection, sentence, clause, paragraph, or phrase
of this Agreement is for any reason held invalid, such decision shall not affect the validity of the
remaining portions of this Agreement.
D. The action or inaction of the City shall not constitute a waiver or
amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be
in writing, signed by the parties and approved by written resolution of the City Council. The
City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or
release.
12
E. Developer will hold the City and its officers, agents, and employees
harmless from claims made by third parties, including but not limited to other property owners,
tenants, contractors, subcontractors, and materialmen, for damages sustained, costs incurred, or
injuries resulting from approval of this Planned Unit Development and the development of the
Subject Property unless such claims are caused by the City's negligent, reckless, intentional or
willful misconduct. The Developer will indemnify the City and its officers, agents, and employees
for all costs, damages, or expenses, including reasonable engineering and attorney's fees, which
the City may pay or incur in consequence of such claims, except if caused by City negligence,
reckless, intentional or willful misconduct.
F. In addition to all legal or equitable remedies, breach of any material term of
this Agreement by the Developer shall be grounds for denial of building permits, and Certificates
of Occupancy.
G. Each right, power or remedy herein conferred upon the City is cumulative
and in addition to every other right, power or remedy, express or implied, now or hereafter arising,
available to City, at law or in equity, or under any other agreement, and each and every right,
power and remedy herein set forth or otherwise so existing may be exercised from time to time as
often and in such order as may be deemed expedient by the City and shall not be a waiver of the
right to exercise at any time thereafter any other right, power or remedy.
H. Developer shall take out and maintain or cause to be taken out and
maintained until six (6) months after the City has accepted the public improvements, commercial
general liability and property damage insurance covering personal injury, including death, and
claims for property damage which may arise out of Developer's work or the work of its contractors
or by one directly or indirectly employed by any of them. The insurance may be provided by a
13
single policy or multiple policies including excess of or umbrella policies and shall have limits for
bodily injury and death not less than $1,000,000 for one person and $2,000,000 for each
occurrence; limits for property damage shall be not less than $1,000,000 for each occurrence; or a
combination single limit policy of $2,000,000 or more. The City shall be named as an additional
insured on the policies, and the Developer shall file with the City a certificate evidencing coverage
prior to the City signing the plat or issuing any permits. The certificate shall provide that the City
must be given advance written notice of the cancellation of the insurance.
I. If building permits are issued prior to the acceptance of public
improvements, the Developer assumes all liability and costs resulting in delays in completion of
public improvements and damage to public improvements caused by the City, Developer, its
contractors, subcontractors, material men, employees, agents, or third parties. No sewer and water
connection permits may be issued and no one may occupy a building for which a building permit
is issued on either a temporary or permanent basis until the utilities are accepted by the City
Engineer in writing.
J. The Developer will pay in full all invoices submitted to it by the City within
sixty (60) days after receipt which reasonably evidence those costs incurred in the drafting,
enforcement and supervision of this Agreement, including reasonable engineering, planning, and
attorney's fees. If the invoices are not paid on time, the City may halt all development work until
the invoices are paid in full. Invoices not paid within sixty (60) days shall be subject to an eight
percent (8%) per annum interest charge.
23. SUCCESSORS AND ASSIGNS. The Developer may not assign this Agreement
without the written permission of the City Council. This Agreement shall be binding upon and
inure to the benefit of the parties and their respected successors and assigns, including without
14
limitation, any and all future and present owners, tenants, occupants, licensee, mortgagee and any
other parties with any interest in the Property. Should the Developer convey the property to a third
party, the city and Developer's successor in interest may amend the Development or this
Agreement, with City approval. Private agreements between the Developer and any third party
related matters necessary for the efficient use of the property shall be the responsibility of the
Developer and shall not bind or restrict City authority in any way.
24. COUNTERPARTS. This Agreement may be executed in any number of
counterparts, each of which shall be an original, but all of which together shall constitute one
instrument.
25. NOTICES. Required notices to the Developer shall be in writing, and shall be
either hand delivered to the Developer or mailed to the Developer by certified mail at the following
address:
Notices to the City shall be in writing and shall be either hand delivered
to the City Administrator, or mailed to the City by certified mail in care of the City Administrator
at the following address: City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota
55112.
26. INCORPORATION OF EXHIBIT. Exhibit A that is attached to this Agreement
is true and correct and is incorporated into and made part of this Agreement.
[Signatures on the following pages.]
15
Signature page to Development Agreement
Elegant Event Center
CITY OF ARDEN HILLS
David Grant, Mayor
(SEAL)
Jessica Jagoe
Its City Administrator
STATE OF MINNESOTA )
ss.
COUNTY OF RAMSEY )
The foregoing instrument was acknowledged before me this day of
, 2024, by David Grant and by Jessica Jagoe, respectively, the Mayor and
City Administrator of the City of Arden Hills, a Minnesota municipal corporation, on behalf of
the corporation and pursuant to the authority granted by its City Council.
Notary Public
16
Signature page to Development Agreement
Elegant Event Center
DEVELOPER:
Rose Kukwa
Its:
STATE OF )
ss.
COUNTY OF )
name]
The foregoing instrument was acknowledged before me this day of
52024, by Rose Kukwa.
DRAFTED BY:
LEVANDER, GILLEN & MILLER
Professional Association
1305 Corporate Center Drive, Suite 300
Eagan, Minnesota 55121
Telephone: (651) 451-1831
Notary Public
17
FEE OWNER CONSENT
TO
DEVELOPMENT AGREEMENT
Standout Properties LLC, a Minnesota limited liability company, fee owner of all or part
of the Subject Property, the development of which is governed by the foregoing Development
Agreement, affirm(s) and consent(s) to the provisions thereof and agree(s) to be bound by the
provisions as the same may apply to that portion of the subject property owned by it.
Dated this day of 52024.
M.
Its:
STATE OF )
ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this day of ,
2024, by , the of Standout Properties
LLC, a Minnesota limited liability company, on behalf of the limited liability company.
DRAFTED BY:
LEVANDER, GILLEN & MILLER
Professional Association
1305 Corporate Center Drive, Suite 300
Eagan, Minnesota 55121
Telephone: (651) 451-1831
Notary Public
18
MORTGAGE HOLDER CONSENT
TO
DEVELOPMENT AGREEMENT
Platinum Bank, which holds two (2) mortgages on the subject property, the development
of which is governed by the foregoing Development Agreement, which:
the first mortgage is dated October 30, 2020 and recorded November 4, 2020 with the
Ramsey County Recorder/Registrar as document number 4842628, and was modified and
filed on April 2, 2021 with the Ramsey County Recorder/Registrar as document number
4874465;
the second mortgage is dated September 27, 2023 and recorded October 12, 2023 with the
Ramsey County Recorder/Registrar as document number 5004710;
agrees that the Development Agreement shall remain in full force and effect even if it forecloses
on its mortgages.
Dated this day of 92024.
By:
Its:
STATE OF )
ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this
2024, by , the
Bank, a , on behalf of the entity.
DRAFTED BY:
LEVANDER, GILLEN & MILLER
Professional Association
1305 Corporate Center Drive, Suite 300
Eagan, Minnesota 55121
Telephone: (651) 451-1831
Notary Public
day of ,
of Platinum
19
EXHIBIT A
TO
DEVELOPMENT AGREEMENT
Legal Description
All that part of the Southwest Quarter of the Southeast Quarter of Section 27, Township 30,
Range 23 lying West of the Easterly 832 feet thereof, and lying South of the Southerly line of the
Minneapolis, St. Paul and Sault Ste. Marie Railroad Company's Right of Way, and lying East of
the Easterly Right of Way line of Trunk Highway No. 51, and lying Northerly of a line described
as follows: Beginning at a point on the West line of the East 482 feet of said Southwest Quarter
of the Southeast Quarter which is 344 feet North of the South line of said Southwest Quarter of
the Southeast Quarter; thence running Northwesterly to a point which is located as follows:
Beginning at a point on said South line of Southwest Quarter of the Southeast Quarter distant
132 feet East of the Southwest corner of said Southwest Quarter of Southeast Quarter; thence
running Northerly at an angle of 90 degrees 16 minutes with said South line (as measured from
East to North) a distance of 45 5. 1 feet; thence Easterly at right angles 110 feet to the point which
is the terminus of the line being described. Ramsey County, Minnesota.
Abstract Property
20
IRREVOCABLE LETTER OF CREDIT
No. _
Date:
TO: City of Arden Hills
Dear Sir or Madam:
We hereby issue, for the account of Rose Kuwa and in your favor, our Irrevocable Letter of Credit in the
amount of $ , available to you by your draft drawn on sight on the undersigned bank.
The draft must:
a) Bear the clause, "Drawn under Letter of Credit No. dated , 2024, of ame
of Bank)
b) Be accompanied by an affidavit signed by the Mayor or City Administrator of the City of Arden Hills
certifying that Rose Kukwa is in default of the Development Agreement with the City of Arden Hills and that five (5)
business days prior written notice has been given by the City to the Developer with respect to the existence of such
default, and such default has not been cured.
c) Be presented for payment at (Address of Bank) , on or before 4:00 p.m. on November 30, 2024.
This Letter of Credit shall automatically renew for successive one-year terms unless, at least forty-five (45)
days prior to the next annual renewal date (which shall be November 30 of each year), the Bank delivers written notice
to the Arden Hills City Administrator that it intends to modify the terms of, or cancel, this Letter of Credit. Written
notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five (45)
days prior to the next annual renewal date addressed as follows: Arden Hills City Administrator, 1245 Highway 96,
Arden Hills, MN 55112, and is actually received by the City Administrator at least thirty (30) days prior to the renewal
date.
This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended,
amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein.
This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be
made under this Letter of Credit.
This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for
Documentary Credits, International Chamber of Commerce Publication No. 600.
We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored
upon presentation.
I�
Its:
21
CONSENT ITEM - 8I
'It
WIZEN HILLS
MEMORANDUM
DATE: September 23, 2024
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: Lucas J. Miller - Assistant Public Works Director
SUBJECT: Arden Manor and Floral Park Improvements — Change Order #2 & Payment #2
Budgeted Amount: Actual Amount: Funding Source:
$606,000 — Floral Park $1,133,786.07 CDBG Funds, PIR — Parks
$249,700 — Arden Manor
Council Should Consider
Motions to approve, table, or deny the following:
• Change Order #2, added amounts for actual quantities in the field for Arden Manor Park
and Floral Park Improvements Project Contract with Peterson Companies in the amount
of $12,293.69.
Pay Request #2 for the Arden Manor Park and Floral Park Improvements Project to
Peterson Companies, Inc. in the amount of $22,004.91.
Backiround/Discussion
On April 12, 2021, City Council approved Resolution 2021-017 supporting the City's application
for a CDBG funding opportunity for Arden Manor Park. At a Work Session on November 15,
2021, Council discussed the proposed improvements at Arden Manor Park and Floral Park
Hardcourt. At the November 22, 2021 Council meeting, the PSA with HR Green was approved
to design and construct Arden Manor Park and Floral Park Hardcourt. On October 24, 2022,
Council approved the PSA Amendment with HR Green to add the Floral Park playground
structures and park equipment to the overall project. On May 15, 2023, the 95% design plans
were presented to Council at the Work Session for final comments. On May 22, 2023, the plans
and specifications were approved by the City Council and pursuant of Resolution 2023-027, bids
were opened on June 5, 2023. At the June 12, 2023 regular Council meeting, City Council
decided to table the item to discuss project scope at the June 20, 2023 Work Session. Options
were discussed at the Work Session to get the project to fit within the budget, and there was
interest from Council to potentially remove the hard court at Arden Manor Park from the
Page 1 of 2
contract and pursue future CDBG grants to cover the costs of that work and build that scope in
the future. On June 26, 2023, Council approved Resolution 2023-032, Accepting the Bid and
Awarding the Arden Manor Park and Floral Park Improvements Project Contract to Peterson
Companies in the amount of $816,523.35.
Primary elements of improvements at each park are play structure replacement, play structure
container replacement, hard court rehabilitation, trail improvements, ADA improvements, shelter
improvements and other amenities. At the June 20, 2023 Work Session, City Council directed
staff to remove the Arden Manor hard court from the scope of the project and pursue future
CDBG funds in February 2024 to apply towards construction in the future. Staff contacted
Peterson Companies, Inc. to discuss the project scope change and agreed to a change order
following award of the contract in the amount of-$115,649.89, which resulted in a new contract
amount of $700,873.46. This Change Order #1 was approved by Council at the regular Council
meeting on July 10, 2023.
In order to complete the work in the field, there were some underruns and overruns of varying
scopes of work due to actual site conditions in the field. These items are outlined in HR Green's
Recommendation Memo (Attachment A) but include discrepancies of items in excavation,
subgrade stabilization fabric, additional tree removals and some added hard surface
improvements. Attachment C is Change Order #2 which is a summary of the final quantities of
these underruns and overruns. Staff recommends that Council approve Change Order No. 2 in
the added amount of $12,293.69.
The project is substantially complete, five percent is being withheld from the work completed in
accordance with the contract documents and will be released at a later date when Final Payment
is requested and close out documents are received. Payment No. 2 is in the amount of
$22,004.91. Staff recommends that Council approve Payment No. 2.
Budget Impact
A summary of the project costs and funding sources to date is provided below:
Arden Manor
Floral
TOTAL
Engineering
$ 71,742.88
$ 52,287.12
$ 124,030.00
Contractor
343,721.24
472,802.11
816,523.35
Playground Equip
115,469.11
79,549.81
195,018.92
Shelter
41,006.00
27,964.00
68,970.00
Park Amenities
13,050.00
19,550.00
32,600.00
Change Order 1
(115,649.89)
(115,649.89)
Change Order 2
12,293.69
12,293.69
Actual Total
$ 481,633.03
$ 652,153.04
$ 1,133,786.07
Over CIP Budget
$231,933.03
$ 46,153.04
$278,086.07
Attachments
Attachment A: Recommendation Letter from HR Green
Attachment B: Peterson Co. Pay Request #2
Attachment C: Change Order #2 — Quantity Overruns/Underruns
Attachment D: Change Order #2 Cover Letter from HR Green
Page 2 of 2
HRGreen®
July 12, 2024
David Swearingen, P.E.
Public Works Director/City Engineer
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112-5743
Attachment A
► 255
St. Paul, MN 55114
Main 651.644.4389 + Fax 713.965.0044
►HRGREEN.COM
Re: Arden Manor Park and Floral Park Improvements Application for Payment #2
Dear David,
In accordance with the Contract Documents, based on on -site observations and the data comprising this
Application for Payment, the Engineer certifies to the Owner that to the best of the Engineer's knowledge,
information, and belief the Work has progressed as indicated, the quality of the Work is in accordance with the
Contract Documents, and Peterson Companies, Inc. is entitled to payment of the AMOUNT DUE THIS
APPLICATION for Application for Payment #2 and HR Green recommends approval of payment.
Peterson Companies, Inc. has completed all project work and punchlist items and it is the understanding of the
Engineer that Application for Payment #2 is their final Application for Payment for this project with the exception of
an Application for Payment solely for release of Retainage.
The following is a summary of bid items that ended with quantities different than the bid quantities or Change
Order 01 quantities and contributed to the amount completed being different than the current contract price:
- Arden Manor Park:
o Item 13 Common Embankment (CV): Overrun of 107 CU YD and $736.16 (see Change Order 01
that removed hard court improvements). Earthwork -related quantity changes related to Change
Order 01 were proposed by the Contractor, reviewed by the Engineer, and discussed with the
Contractor, and it was determined that this quantity adjustment was within reason.
o Item 14 Excavation — Common: Overrun of 6 CU YD and $74.64 (see Change Order 01 that
removed hard court improvements). Earthwork -related quantity changes related to Change Order
01 were proposed by the Contractor, reviewed by the Engineer, and discussed with the
Contractor, and it was determined that this quantity adjustment was within reason.
o Item 16 Geotextile Fabric Type 5: Overrun of 516 SQ YD and $1,816.32 (see Change Order 01
that removed hard court improvements). The original quantity (before Change Order 01) of 595
SQ YD inadvertently did not include the 516 SQ YD of geotextile fabric beneath the courts. With
Change Order 01, the original quantity was reduced by the area of the geotextile fabric beneath
the courts, but the original quantity of 595 SQ YD is warranted.
o Item 18 Type SP 9.5 Wearing Course Mix (2,C): Overrun of 6 TON and $831.60. Contractor
provided quantity backup in the form of asphalt paving subcontractor invoice showing quantity,
which matches the total quantity of the load tickets tracked. Quantity required was greater than
estimated during design.
o Item 24 4" Concrete Walk: Overrun of 206 SQ FT and $2704.78. Original quantity was for bike
rack pad only. Additional quantity for bench pad (18 SQ FT) not included with original design and
HR Green' I Building Communities. Improving Lives.
► David Swearingen, P.E.
Page 2 of 2
July 12, 2024
HRGreen®
for path from shelter to playground (188 SQ FT) that was originally designed as asphalt were
approved during construction.
o Item 31 Install Gaga Ball Pit: Underrun of 0.1 EACH and $81.50. The trapezoidal cut-out in the
top ring of the gaga ball pit was not made. This was discussed with the Contractor and City last
year and it was decided that the City would install the cut-out at some point in the future.
- Floral Park:
o Item 47 Clearing: Overrun of 7 EACH and $3,965.50. Clearing of additional trees was requested
by the City during construction.
o Item 48 Grubbing: Overrun of 7 EACH and $770.00. Grubbing of additional trees was requested
by the City during construction.
o Item 50 Salvage Bench: Underrun of 1 EACH and $332.20. George (local resident) voluntarily
removed this portable bench on the tennis court and stored it, allowing for reuse of the bench
after completion of the acrylic court surfacing. No aspect of salvaging the bench was completed
by the Contractor.
o Item 52 Salvage Sign: Underrun of 0.5 EACH and $41.51. This manhole marker sign wasn't fully
salvaged as defined in the specs, it was removed but it was misplaced by the Contractor instead
of being stored to allow reuse.
o Item 69 Type SP 9.5 Wearing Course Mix (2,C): Overrun of 23.6 TON and $2,824.92. Contractor
provided quantity backup in the form of asphalt paving subcontractor invoice showing quantity,
which matches the total quantity of the load tickets tracked. Quantity required was greater than
estimated during design.
o Item 84 Install Bench: Underrun of 1 EACH and $390.00. Accounts for voluntary installation of
the above -mentioned bench salvaged by George (local resident) on the tennis court after
completion of the acrylic court surfacing.
o Item 94 Install Sign: Underrun of 1 EACH and $585.00. This item was for installation of the
above -mentioned manhole marker sign to be salvaged. Although the sign was misplaced by the
Contractor, the City determined during construction that installation of a manhole marker sign was
not needed.
Please let me know if you have any questions or need anything else.
Sincerely,
HR GREEN, INC
Thomas Jantscher, PE
Project Engineer
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Item No.
Item Description
Unit
Eat.
Qty.
Unit Price
Total
Previous
Q[y
Previous
Total
Current
Qty
Current
To[al
To Date
Qty
To Date
Total
1.000
MOBILIZATION
LUMP SUM
1.00
$90,489.00
$90,489.00
0.92
$83,684.00
0.925
$83,684.00
2.000
CLEARING
ACRE
0.05
$33,000.00
$1,650.00
0.050
$1,650.00
0.050
$1,650.00
3.000
REMOVE WOOD POST
EACH
6.00
$55.37
$332.22
6.000
$332.22
6.000
$332.22
4.000
REMOVE CHAIN LINK FENCE
LIN FT
297.00
$7.00
$2,079.00
5.000
REMOVE BITUMINOUS PAVEMENT
SQ YD
864.00
$2.51
$2,168.64
304.000
$763.04
304.000
$763.04
6.000
REMOVE CONCRETE SLAB
SQ YD
72.00
$5.53
$398.16
72.000
$398.16
72.000
$398.16
7.000
REMOVE CONCRETE WALK
SQ YD
21.00
$12.26
$257.46
21.000
$257.46
21.000
$257.46
8.000
REMOVE PLAYGROUND EQUIPMENT
LUMP SUM
1.00
$5,852.00
$5,852.00
1.000
$5,852.00
1.000
$5,852.00
9.000
REMOVE BASKETBALL GOAL AND POST
EACH
2.00
$281.33
$562.66
10.000
REMOVE SHELTER
EACH
1.00
$4,517.70
$4,517.70
1.000
$4,517.70
1.000
$4,517.70
11.000
REMOVE LANDSCAPE TIMBER CURB
LIN FT
290.00
$3.87
$1,122.30
290.000
$1,122.30
290.000
$1,122.30
12.000
REMOVE PLAYGROUND SURFACING
SQ YD
510.00
$8.89
54,533.90
510.000
$4,533.90
510.000
$4,533.90
13.000
COMMON EMBANKMENT (CV)
CUYD
321.00
$6.88
$2,208.48
321.000
$2,208.48
321.000
$2,208.48
14.000
EXCAVATION -COMMON
CUYD
739.l)l)
$12.44
$9,193.16
200.l)l)l)
$2,488.00
200.l)l)l)
$2,488.00
15.000
SELECT GRANULAR EMBANKMENT (CV)
CUYD
598.00
$35.20
$21,049.60
161.000
$5,667.20
161.000
$5,667.20
16.000
GEOTEXTILE FABRIC TYPE 5
SQ YD
595.00
$3.52
$2,094.4l)
595.000
$2,094.4l)
595.000
$2,094.4l)
17.000
AGGREGATE BASE (CV) CLASS 5
CUYD
186.00
$44.05
$8,193.30
61.000
$2,687.05
61.000
$2,687.05
18.l)l)l)
TYPE SP 9.5 WEARING COURSE MIX 2,C
TON
147.l)l)
$138.60
$20,374.20
60.l)00
$8,316.l)0
6.l)00
$831.60
66.l)00
$9,147.6l)
19.000
STRUCTURAL CONCRETE (3G52)
CUYD
16.00
$1,862.40
$29,798.40
16.000
$29,798.40
16.000
$29,798.40
20.l)l)l)
REINFORCEMENT BARS (EPDXY COATED)
LB
3,200.00
$5.52
$17,664.l)l)
3200.000
$17,664.l)0
3200.000
$17,664.00
21.000
4" PE PIPE DRAIN
LIN FT
112.00
$24.72
$2,768.64
76.000
$1,878.72
76.000
$1,878.72
22.000
4" PERT PE PIPE DRAIN
LIN FT
984.l)l)
$9.76
$9,603.84
484.l)l)l)
$4,723.84
484.l)l)l)
$4,723.84
23.000
4" PVC PIPE DRAIN CLEANOUT
EACH
16.00
$498.68
$7,978.88
10.000
$4,986.80
10.000
$4,986.80
24.l)l)l)
4" CONCRETE WALK
SO FT
50.00
$13.13
$656.50
256.000
$3,361.28
256.000
$3,361.28
25.000
5" THICK x 18" WIDE CONCRETE MAINTENANCE STRIP
LIN FT
294.00
$34.34
$10,095.96
26.l)l)l)
CONCRETE CURB DESIGN V4
LIN FT
283.00
$35.71
$10,105.93
283.000
$10,105.93
283.000
$10,105.93
27.000
PORTABLE TOILET SCREENING
LUMP SUM
1.00
$6,920.00
$6,920.00
1.000
$6,920.00
1.000
$6,920.00
28.l)l)l)
INSTALL BASKETBALL GOAL AND POST
EACH
2.l)l)
$1,445.00
$2,89l).l)l)
29.000
INSTALL BENCH
EACH
2.00
$405.00
$810.00
2.000
$810.00
2.000
$810.00
30.l)l)l)
INSTALL BICYCLE RACK
EACH
1.l)l)
$390.00
$390.l)l)
L000
$390.l)0
L000
$390.l)0
31.000
INSTALL GAGA BALL PIT
EACH
1.00
$815.00
$815.00
0.900
$733.50
0.900
$733.50
32.000
INSTALL GRILL
EACH
1.l)l)
$570.00
$570.00
L000
$570.l)0
L000
$570.l)0
33.000
INSTALL HOT COAL BIN
EACH
1.00
$255.00
$255.00
1.000
$255.00
1.000
$255.00
34.l)l)l)
INSTALL PET WASTE BAG STATION
EACH
1.l)l)
$570.00
$570.00
L000
$570wG01
I
L000
I $570.00
35.000
10'HIGH, 10' WIDE DOUBLE GATE
EACH
1.00
$1,425.00
$1,425.00
36.l)l)l)
10' HIGH, 3-RAIL CHAIN -LINK PERIMETER FENCE
LIN FT
272.00
$85.l)0
$23,120.00
37.000
4' HIGH, 3-RAIL CHAIN -LINK PERIMETER FENCE
LIN FT
10.00
$140.00
$1,400.00
38.l)l)l)
TEMPORARY FENCE
LIN FT
314.l)l)
$3.01
$945.14
314.l)l)l)
$945.14
314.l)l)l)
$945.14
39.000
CULVERT END CONTROLS
EACH
2.00
$496.10
$992.20
2.000
$992.20
2.000
$992.20
40.l)l)l)
SILT FENCE, TYPE MS
LIN FT
833.00
$3.85
$3,207.l)5
331.l)l)l)
$1,274.35
331.l)l)l)
$1,274.35
41.000
FERTILIZER TYPE 3
POUND
50.00
$0.60
$30.00
26.000
$15.60
26.000
$15.60
42.000
HYDRAULIC MULCH MATRIX
POUND
588.00
$5.11
$3,004.68
315.000
$1,609.65
315.000
$1,609.65
43.000
SEED MIXTURE 25-131
POUND
62.00
$139.19
$8,629.78
33.000
$4,593.27
33.000
$4,593.27
44.l)l)l)
WOOD FIBER MULCH
CUYD
183.00
$79.52
$14,552.16
183.000
$14,552.16
183.000
$14,552.16
45.000
ACRYLIC COLOR SURFACING
SQ YD
515.00
$14.46
$7,446.90
46.l)l)l)
MOBILIZATION
LUMPSUM
1.l)l)
$110,019.46
$110,019.46
L000
$110,019.46
L000
$110,019.46
47.000
CLEARING
EACH
4.00
$566.50
$2,266.00
11.000
$6,231.50
11.000
$6,231.50
48.l)l)l)
GRUBBING
EACH
4.0l)
$110.00
$44l).l)l)
11.l)00
$1,210.00
11.000
$1,210.00
49.000
CLEARING
ACRE
0.05
$33,000.00
$1,650.00
0.050
$1,650.00
0.050
$1,650.00
50.000
SALVAGE BENCH
EACH
1.0l)
$332.20
$332.20
51.000
SALVAGE BICYCLE RACK
EACH
1.00
$332.20
$332.20
1.000
$332.20
1.000
$332.20
52.000
SALVAGE SIGN
EACH
1.l)l)
$83.05
$83.05
l).5l)l)
S41.53
0.5l)l)
S41.53
53.000
REMOVE CHAIN LINK FENCE
LIN FT
380.00
$6.72
$2,553.60
380.000
$2,553.60
380.000
$2,553.60
54.l)l)l)
REMOVE CURB AND GUTTER
LIN FT
16.00
$23.97
$383.52
16.000
$383.52
16.000
$383.52
55.000
REMOVE BITUMINOUS PAVEMENT
SQ YD
2,402.00
$2.59
$6,221.18
2402.000
$6,221.18
2402.000
$6,221.18
56.l)l)l)
REMOVE CONCRETE SLAB
SQ YD
51A0
$9.34
$476.34
51.l)00
5476.34
51.l)00
5476.34
57.000
REMOVE PLAYGROUND EQUIPMENT
LUMP SUM
1.00
$5,852.00
$5,852.00
1.000
$5,852.00
1.000
$5,852.00
58.l)l)l)
REMOVE TENNIS POST AND NET
LUMP SUM
1.l)l)
$375.1l)
$375.10
L000
$375.1l)
L000
$375.1l)
59.000
REMOVE BASKETBALL GOAL AND POST
EACH
2.00
$281.33
$562.66
2.000
$562.66
2.000
$562.66
60.l)l)l)
REMOVE PORTABLE TOILET SCREENING
EACH
1.l)l)
$187.55
$187.55
L000
$187.55
L000
$187.55
61.000
REMOVE SHELTER
EACH
1.00
$2,107.05
$2,107.05
1.000
$2,107.05
1.000
$2,107.05
62.000
REMOVE LANDSCAPE TIMBER CURB
LIN FT
205.00
S4.75
$973.75
205.000
$973.75
205.000
$973.75
63.000
IREMOVE PLAYGROUND SURFACING
SQ YD
270.00
$9.781
$2,640.60
270.000
$2,640.60
270.000
$2,640.60
64.l)l)l)
COMMON EMBANKMENT C
CUYD
190.00
$7.91
$1,502.90
190.000
$1,502.90
190W000
$1,502.90
65.000
EXCAVATION -COMMON
CUYD
1,047.00
$22.30
$23,348.10
1047.000
$23,348.10
1047.000
$23,348.10
66.l)l)l)
SELECT GRANULAR EMBANKMENT C
CUYD
390.l)l)
$32.41
$12,639.9l)
390.l)l)l)
$12,639.9l)
390.l)l)l)
$12,639.9l)
67.000
GEOTEXTILE FABRIC TYPE 5
SQ YD
1,947.00
$2.48
$4,828.56
1947.000
$4,828.56
1947.000
$4,828.56
68.l)l)l)
AGGREGATE BASE CV CLASS
CUYD
531.00
$32.82
$17,427.42
531.l)l)l)
$17,427.42
531.000
$17,427.42
69.000
TYPE SP 9.5 WEARING COURSE MIX (2,C)
TON
513.00
$119.70
$61,406.10
513.000
$61,406.10
23.600
$2,824.92
536.600
$64,231.02
70.l)l)l)
STRUCTURAL CONCRETE 3G52
CUYD
13.00
$2,248.12
$29,225.56
13.000
$29,225.56
13.000
$29,225.56
71.000
REINFORCEMENT BARS (EPDXY COATED)
LB
2,800.00
$5.52
$15,456.00
2800.000
$15,456.00
2800.000
$15,456.00
72.000
4" PE PIPE DRAIN
LIN FT
205.00
$16.65
$3,413.25
205.000
$3,413.25
205.000
$3,413.25
73.000
4" PERF PE PIPE DRAIN
LIN FT
1,271.00
$10.16
13.36
1271.000
$12,913.36
1271.000
$12,913.36
74.l)l)l)
4" PVC PIPE DRAIN CLEANOUT
EACH
19.00
$371.01
9.19
19.l)00
$7,049.19
19.000
$7,049.19
75.000
4" CONCRETE WALK
SQ FT
118.00
$13.13
9.34
118.000
$1,549.34
118.000
$1,549.34
76.l)l)l)
6" CONCRETE WALK
S FT
50.00
$17.l)7
3.50
50.000
$853.50
50.000
$853.50
77.000
5" THICK x 12" WIDE CONCRETE MAINTENANCE STRIP
LIN FT
264.00
$30.92
62.88
264.000
$8,162.88
264.000
$8,162.88
78.l)l)l)
5" THICK x 18" WIDE CONCRETE MAINTENANCE STRIP
LIN FT
365.00
$30.96
0A0
365.000
$11,300A0
365.000
$11,300A0
79.000
CONCRETE CURB DESIGN V4
LIN FT
206.00
$36.16
8.96
206.000
$7,448.96
206.000
$7,448.96
80.l)l)0
CONCRETE RIBBON CURB
LIN FT
20.00
$52.78
55.60
1$570w00
20.000
$1,055.6l)
20.000
$1,055.6l)
81.000
TRUNCATEDDOMES
SQ FT
19.00
$78.75
96.25
19.000
$1,496.25
19.000
$1,496.25
82.000
PORTABLE TOILET SCREENING
LUMP SUM
1.l)l)
$6,920.00
l).l)l)
L000
$6,920.00
L000
$6,920.00
83.000
INSTALL BASKETBALL GOAL AND POST
EACH
2.00
$1,445.00
90.00
2.000
$2,890.00
2.000
$2,890.00
84.l)l)l)
INSTALL BENCH
EACH
Swill)
$390.00
50.00
4.l)l)l)
$1,560.00
4.l)l)l)
$1,560.l)0
85.000
INSTALL BICYCLE RACK
EACH
2.00
$390.00
80.00
2.000
$780.00
2.000
$780.00
86.l)l)l)
INSTALL GRILL
EACH
1.l)l)
$570.00
70.00
L000
$570.00
L000
$570.l)0
87.000
INSTALL HOT COAL BIN
EACH
1.00
$255.00
55.00
1.000
$255.00
1.000
$255.00
88.l)l)l)
INSTALL PET WASTE BAG STATION
EACH
2.l)l)
$520.00
,0.00
2.000
$1,040.00
2.000
$1,040.00
89.000
INSTALL SWINGING BENCH
EACH
1.00
$890.00
$890.00
1.000
$890.00
1.000
$890.00
90.l)l)l)
TENNIS NET AND POST SYSTEM
EACH
1.l)l)
$3,365.l)0
$3,365.00
L000
$3,365.l)0
L000
$3,365.l)0
91.000
10' HIGH, 10' WIDE DOUBLE GATE
EACH
2.00
$1,425.00
$2,850.00
2.000
$2,850.00
2.000
$2,850.00
92.000
10' HIGH, 3-RAIL CHAIN -LINK PERIMETER FENCE
LIN FT
337.l)l)
$90.00
$30,33l).l)l)
337.l)l)l)
$30,33l).l)0
337.l)l)l)
$30,33l).l)0
93.000
4' HIGH, 3-RAIL CHAIN -LINK PERIMETER FENCE
LIN FT
20.00
$115.00
$2,300.00
20.000
$2,300.00
20.000
$2,300.00
94.0l)l)
INSTALL SIGN
EACH
1.l)l)
$585.00
$S8S.00
95.000
TEMPORARY FENCE
LIN FT
235.00
$3.30
$775.50
235.000
$775.50
235.000
$775.50
96.000
STABILIZED CONSTRUCTION EXIT
LUMP SUM
1.l)l)
$5,500.00
$5,500.00
1.000
$1,500.00
L000
$5,500.50
Item No.
Item Description
unit
Eat.
t
Q y.
Unit Price
Total
Previous
[
Q y
Previous
Total
Current
Qty
Current
Total
To Date
Qty
To Date
Total
97.000
STORM DRAIN INLET PROTECTION
EACH
1.00
$165.00
$165.00
1.000
$165.00
1.000
$165.00
98.000
SILT FENCE, TYPE MS
LIN FT
1,788.00
$3.85
$6,883.80
1788.000
$6,883.80
1788.000
$6,883.80
99.000
FERTILIZER TYPE 3
POUND
80.00
$0.75
$60.00
80.000
$60.00
80.000
$60.00
100.000
HYDRAULIC MULCH MATRIX
POUND
819.00
$5.26
54,307.94
819.000
$4,307.94
819.000
$4,307.94
101.000
SEED MIXTURE 25-131
POUND
86.00
$147.60
$12,693.60
86.000
$12,693.60
86.000
$12,693.60
102.000
WOOD FffiER MULCH
CU YD
128.00
$75.40
$9,651.20
128.000
$9,651.211
128.000
$9,651.20
103.000
ACRYLIC COLOR SURFACING
SQYD
1,349.00
$14.46
$19,506.54
1349.000
$19,506.54
1349.000
$19,506.54
$816,523.35 $24,975.42 $690,004.09 $1,378.60 $23,163.06 $26,354.02 $713,167.15
Attachment
Distribution:
H RG reen
Owner
HR Green, Inc.
Engineer
2550 University Avenue W. Suite 40ON
Contractor
St. Paul, MN 55114
Field
(651) 644-4389
Other
Project: Arden Manor Park and Floral Park Improvements Change Order No. 2
Date July 16, 2024
To Contractor: Project No. 20-PARK-003; 22-PARK-001
Peterson Companies, Inc.
8326 Wyoming Trail Original Contract Date June 27, 2023
Chisago City, MN 55013
i ne contract is cnangeo as roiiows:
To account for final total price overrun of $12,293.69.
Item
Number
Description
Unit
Unit Cost
Quantity
I Change
Sub -Total
2106.507
COMMON EMBANKMENT (CV)
CU YD
$ 6.88
107
$736.16
2106.507
EXCAVATION - COMMON
CU YD
$ 12.44
6
$74.64
2108.504
GEOTEXTILE FABRIC TYPE 5
SQYD
$ 3.52
516
$1,816.32
2360.509
TYPE SP 9.5 WEARING COURSE MIX (2,C)
TON
$ 138.60
6
$831.60
2521.518
4" CONCRETE WALK
SQ FT
$ 13.13
206
$2,704.78
2540.602
INSTALL GAGA BALL PIT
EACH
$ 815.00
-0.1
-$81.50
2101.502
CLEARING
EACH
$ 566.50
7
$3,965.50
2101.502
GRUBBING
EACH
$ 110.00
7
$770.00
2104.502
SALVAGE BENCH
EACH
$ 332.20
-1
-$332.20
2104.502
SALVAGE SIGN
EACH
$ 83.05
-0.5
-$41.53
2360.509
TYPE SP 9.5 WEARING COURSE MIX (2,C)
TON
$ 119.70
23.6
$2,824.92
2540.602
INSTALL BENCH
EACH
$ 390.00
-1
-$390.00
2564.602
INSTALL SIGN
EACH
$ 585.00
-1
-$585.00
Total Cost
$12,293.69
The original (Contract Sum) was
Net change by previously authorized Change Orders
The (Contract Sum) prior to this Change Order was
The (Contract Sum) will be increased by this Change Order in the amount of
The new (Contract Sum) including this Change order will be
The Contract Time will be (increased) by
The date of Final Completion as of the date of this Change Order therefore is
$816,523.35
($115,649.89)
$700,873.46
$12,293.69
$713,167.15
0 Days
May 15, 2024
NOT VALID UNTIL SIGNED BY THE CONTRACTOR, OWNER'S REPRESENTATIVE, if applicable, AND OWNER
Contractor
Owner's Representative
Owner
Peterson Companies, Inc.
HR Green, Inc.
City of Arden Hills
By:
By:
By:
Date:
Date:7/16/24
9/13/2024
TDate:
\\hrgreen.com\H RG\Data\2021\211646\Construction\Change_Management\Change_Orders\CO-02-Total_Price_Overrun\CO-02.xlsx
HRGreen®
July 16, 2024
David Swearingen
City of Arden Hills
Public Works Department
1245 W Highway 96
Arden Hills, MN 55112
Attachment D
► 255 army e„u u
St. Paul, MN 55114
Main 651.644.4389 + Fax 713.965.0044
►HRGREEN.COM
Re: Change Order 02: Arden Manor Park and Floral Park Improvements
Dear Mr. Swearingen,
We are forwarding Change Order #2 for your review and approval related to the above -reference project. A
synopsis of Change Order #2 items is outlined below.
• To account for final total price overrun of $12,293.69.
The total requested amount for Change Order #2 is $12,293.69. Refer to Recommendation Memo accompanying
Pay Request #2 for an explanation of the quantity differences that resulted in the final total price overrun.
We recommend that Change Order #2 be approved and applied to the project.
If you have any questions or comments regarding Change Order #2, please contact me at (651) 659-7769 or
respond via email at tantscher@hrgreen.com.
Sincerely,
HR GREEN, INC.
Thomas A. Jantscher, PE
Project Manager
HRGreen° I Building Communities. Improving Lives.
HRGreen®
► Arden Hills Park and Floral Park
Improvements — Amendment 03
Page 2 of 2
Date
\\hrgreen.com\HRG\Data\2021 \211646\Construction\Change_Management\Change_Orders\CO-01-
Remove Arden Manorcourt\CO-01 cover letter.docx
CONSENT ITEM - 8J
'!Tt
-fi I��EN_ HILLS
MEMORANDUM
DATE: September 23, 2024
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
Lucas Miller, Assistant Public Works Director
SUBJECT: 2025 Park Improvements Project - Arden Oaks Park Play Structure Purchase
Budgeted Amount: Actual Amount: Funding Source:
230,000 — Arden Oaks Park $TBD PIR — Parks,
$245,000 — Freeway Park SLP Lions Club Donation
Council Should Consider
Motions to approve, table, or deny the following:
• Acceptance of the GameTime Community Champions Playground Grant Funds in the
amount of $83,487.00.
• Authorize purchase of playground equipment and installation for Arden Oaks Park in the
amount of $172,178.00.
Background
At the September 9th Work Session, City Council reviewed the survey results from the Open House
and online survey for the play structure options for Arden Oaks Park and Freeway Park. Direction
from the council was to concur with the recommendation of the PTRC on playground equipment
design and color for Arden Oaks Park and to apply for the GameTime Community Champions
Playground Grant Funds with the playground design by MWP Recreation that received the most
votes. Council also had the understanding that applying for the grant did commit the city to
accepting the grant award and if the grant was not received, to consider the next playground
equipment option that was preferred by residents.
Following the work session, staff and the consultant worked on the grant application and submittal.
On Monday, September 16, staff was notified that the City of Arden Hills was awarded the full
requested amount of 100% matching funds for the Arden Oaks Park playground equipment of
$83,487.00.
Page 1 of 2
Terms of the grant require the City pay for the equipment by October 25, 2024, and related freight
charges - $106,854.68. All equipment, including the swings and freestanding items, will be shipped
with the main playground structure for a substantial cost savings in freight charges. Additionally,
the City must be able to receive and store the equipment by December 31, 2024.
After installation of the playground in 2025, the final payment of $65,313.32 will be needed. The
total for the playground equipment, installation, and engineered wood fiber surfacing is
$172,178.00.
Discussion
Council should consider accepting the grant and authorizing the purchase of the playground
structure, engineered wood fiber surfacing, and installation.
Budget Impact
The 2025 Park Improvement Project, as programmed in the 2024-2028 CIP, is budgeted for the
replacement of the play structures, rehabilitation of the hardcourts and some miscellaneous items
that relate to the play structure or hardcourts or items that have been consistent in recent past Park
Improvement Projects.
Within the proposed 2024-2028 CIP Budget, the Arden Oaks Park & Freeway Park Improvement
Project has $475,000 total budgeted, which includes the Spring Lake Park Lions Club donation, as
seen in the table below:
Arden Oaks Park budget:
Hardcourt rehab $ 80,000
Play structure replacement $ 150,000
Total Budget $ 230,000
Freeway Park budget:
Hardcourt rehab $ 80,000
Play structure replacement $ 150,000
Landscape barrier $ 15,000
Total budget $ 245,000
Funding source:
Arden Oaks Park $ 230,000.00 PIR -Parks
Freeway Park $ 230,000.00 PIR -Parks
SLP Lions Club $ 15,000.00
Total funding $ 475,000.00 PIR - Parks
Estimated Costs:
PSA - Public Engagement and Project Scope
$ 12,419
PSA - Design & Construction Admin
$ 79,586
Arden Oaks Park Construction and Amenities
TBD
Arden Oaks Park Structures
$ 172,178
Freeway Park Construction and Amenities
TBD
Freeway Park Structures
TBD
Materials Testing
TBD
Total Project Cost
TBD
Attachments
Attachment A — Certificate of Grant Award
Attachment B — MWP Recreation Equipment Quote
Attachment C — MAT Recreation Labor Quote
Page 2 of 2
�GameTime
MWP Recreation 09/16/2024
4800 Olson Memorial Hwy, Suite 130 Golden Valley, Minnesota 55422 Quote #
er Ph. 800-622-5425 1 763-546-7787 Fax 763-546-5050 1 harlan@mwprecreation.com 105149-01-07
CONSULTANT: HARLAN LEHMAN Attachment B
recreation
D12306H1- 2024 Grant Recipient- Arden Oaks Park - Arden Hills, MN
City of Arden Hills Ship to Zip 55112
Attn: David Swearingen
1245 West Highway 96
Arden Hills, MN 55112
United States
Phone: 651 792 7847
dswearingen@cityofardenhills.org
1 RDU
GameTime - Dallas Dazzler (modified)
$166,974.00
$166,974.00
1 RDU
GameTime - Belt Swing
$2,654.00
$2,654.00
1 81748
GameTime - Beat Club
$3,298.00
$3,298.00
1 6310
GameTime - G6
$3,039.00
$3,039.00
2 161290
GameTime - Geo-Textile 2250 Sqft Roll
$1,147.00
$2,294.00
1 178749
GameTime - Owner's Kit
$89.00
$89.00
Sub Total
$178,348.00
Grant
($83,487.00)
Estimated Freight
$12,003.68
Comments
Owner is responsible for adequate border to contain safety surfacing and equipment
Owner is responsible for flat and graded site upon arrival
Owner is responsible for accepting and storage of equipment
Owner is responsible for backfilling and compacting of existing footing
This quotation is subject to current M Recreation (M ) policies as well as the following terms and conditions. Our quotation is based on
shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of
$1,000.00 to be supported by your written purchase order made out to M Recreation.
Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and M , terms and conditions
of this quotation shall be as outlined herein with no other requirements applicable.
Any changes made to product and/or services after initial order(s) has/have been received by M will result in production and/or schedule time
frame modifications. Please contact your regional representative to receive a revised schedule for your order/project.
Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, M Recreation (M ), harmless for all
claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owner's Representative's negligence or
noncompliance with any of its commitments under this document. M will indemnify and hold Owner/Owner's Representative harmless for all
claims, damages and related costs, including reasonable legal fees and costs, arising out of M 's negligence or noncompliance with any of its
commitments under this document.
GameTime
Page 1 of 3
MWP Recreation 09/16/2024
4800 Olson Memorial Hwy, Suite 130 Golden Valley, Minnesota 55422 Quote #
er Ph. 800-622-5425 1 763-546-7787 Fax 763-546-5050 1 harlan@mwprecreation.com 105149-01-07
CONSULTANT: HARLAN LEHMAN
recreation
D12306H1- 2024 Grant Recipient- Arden Oaks Park - Arden Hills, MN
Excusable Delays/Additional Costs: MWP, and/or its affiliates, shall be liable for default unless delay of performance, whether supplying materials
only or including installation in accordance with our project scope, is caused by an occurrence beyond reasonable control of MWP, and/or its
affiliates, such as, but not limited to, acts of Superior Force or the public enemy, acts of Government in either its sovereign or contractual capacity,
fire, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, delays of common carriers (for transportation of goods whether
raw materials or finished product) and attainability of raw materials. Such events resulting in additional costs are not included in quoted amounts
and shall be the responsibility of the Owner/Owner's Representative. Any additional costs shall be provided in writing for purchaser's records and
shall be due upon payment of invoice.
This quotation is subject to polices in the current GameTime Park and Playground catalog and the following terms and conditions. Our quotation is
based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess
of $1,000.00 to be supported by your written purchase order made out to GameTime, c/o MWP Recreation.
Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and GameTime, terms and
conditions of this quotation shall be as outlined herein with no other requirements applicable.
Any changes made to product and/or services after initial order(s) has/have been received by GameTime will result in production and/or schedule
time frame modifications. Please contact your regional representative to receive a revised schedule for your order/project.
Pricing: f.o.b. factory, firm for 15 days from date of quotation or until the funds are depleted. If placing an order after expiration of quote, please
contact our office to confirm availability of matching grants funding then, if funding is available, an updated quotation will be provided. A tax-exempt
certificate is needed at time of order entry for all orders whether from tax -supported government agencies or not. Sales tax, if applicable, will be
added at time of invoice unless a tax exempt certificate is provided at time of order entry.
Payment terms: check with order for total amount due at time of order entry. Should you wish to use a credit card, VISA or MasterCard only, a
credit card use fee of 4% will be required in addition to total shown on this quote. Should a credit card be used, please contact your company
representative or our office to revise this quote to include credit card use fee.
Freight charges: Prepaid & added
Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of
equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage
provisions.
Order Information:
Bill To:
Company:
Attn:
Address:
City, State, Zip:
Contact:
Tel:
Fax:
Ship To:
Project Name:.
Attn:
Address:
City, State, Zip:
Contact:
Tel:
Fax:
Page 2 of 3
GameTime
MWP Recreation 09/16/2024
4800 Olson Memorial Hwy, Suite 130 Golden Valley, Minnesota 55422 Quote #
er Ph. 800-622-5425 1 763-546-7787 Fax 763-546-5050 1 harlan@mwprecreation.com 105149-01-07
CONSULTANT: HARLAN LEHMAN
recreation
D12306H1- 2024 Grant Recipient- Arden Oaks Park - Arden Hills, MN
Acceptance of quotation:
Accepted By (printed):
Signature:
Title:
Facsimile:
P.O. No:
Date:
Phone:
Purchase Amount: $106,864.68
Page 3 of 3
GameTime
MWP Recreation 09/16/2024
4800 Olson Memorial Hwy, Suite 130 Golden Valley, Minnesota 55422 Quote #
Ph. 800-622-5425 1 763-546-7787 Fax 763-546-5050 1 harlan@mwprecreation.com 105149-01-08
CONSULTANT: HARLAN LEH Attaclnent C
recreation
D12306H1- Option 1- Arden Oaks Park - Arden Hills, MN - Install
City of Arden Hills
Attn: David Swearingen
1245 West Highway 96
Arden Hills, MN 55112
United States
Phone: 651 792 7847
dswearingen@cityofardenhills.org
EWF EWFLGE - Engineered wood Fiber -
157 CY 12" depth
INSTALL Install - Installation of play equipment -
Installation includes disposal of packaging equipment Includes
install of EWF Includes
install of Geo textile
Comments
Owner is responsible for adequate border to contain safety surfacing and equipment
Owner is responsible for flat and graded site upon arrival
Owner is responsible for accepting and storage of equipment
Owner is responsible for backfilling and compacting of existing footing
Ship to Zip 55112
$3,691.48 $3,691.48
$61,621.84 $61,621.84
Sub Total $65,313.32
This quotation is subject to current M Recreation (M ) policies as well as the following terms and conditions. Our quotation is based on
shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of
$1,000.00 to be supported by your written purchase order made out to M Recreation.
Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and M , terms and conditions
of this quotation shall be as outlined herein with no other requirements applicable.
Any changes made to product and/or services after initial order(s) has/have been received by M will result in production and/or schedule time
frame modifications. Please contact your regional representative to receive a revised schedule for your order/project.
Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, M Recreation (M ), harmless for all
claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owner's Representative's negligence or
noncompliance with any of its commitments under this document. M will indemnify and hold Owner/Owner's Representative harmless for all
claims, damages and related costs, including reasonable legal fees and costs, arising out of M 's negligence or noncompliance with any of its
commitments under this document.
Excusable Delays/Additional Costs: M , and/or its affiliates, shall be liable for default unless delay of performance, whether supplying materials
only or including installation in accordance with our project scope, is caused by an occurrence beyond reasonable control of M , and/or its
affiliates, such as, but not limited to, acts of Superior Force or the public enemy, acts of Government in either its sovereign or contractual capacity,
fire, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, delays of common carriers (for transportation of goods whether
raw materials or finished product) and attainability of raw materials. Such events resulting in additional costs are not included in quoted amounts
and shall be the responsibility of the Owner/Owner's Representative. Any additional costs shall be provided in writing for purchaser's records and
shall be due upon payment of invoice.
GameTime
Page 1 of 4
MWP Recreation 09/16/2024
4800 Olson Memorial Hwy, Suite 130 Golden Valley, Minnesota 55422 Quote #
er Ph. 800-622-5425 1 763-546-7787 Fax 763-546-5050 1 harlan@mwprecreation.com 105149-01-08
CONSULTANT: HARLAN LEHMAN
recreation
D123061-11- Option 1- Arden Oaks Park - Arden Hills, MN - Install
Payment terms: net 30 days for tax supported governmental agencies. Should this quotation be forwarded to an agency not listed on this quote,
credit terms, as well as other terms and conditions herein, may be need to be altered. For instance, non -tax supported organization purchasing any
or all products and/or services quoted herein may require full payment for that amount due at time of order entry. Remaining balance owed by tax
supported agency, if any, shall still be net 30 days. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be
invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted.
EWF Shipment: order shall deliver within 14 - 21 days after our receipt and acceptance of your purchase order as well as schedule and weather
allowing. Bulk material will ship via semi-truck/trailer with a live floor system in trailer which allows driver to deposit EWF directly onto a specific area
provided proper access is available. If driver is asked to deposit EWF in certain area, driver has final say whether the site conditions allow proper
access for the semi-truck/trailer. If MWP is installing EWF, bulk material will need to be deposited no farther than 30 yards from play area where
surfacing is to be spread. If distance from deposited EWF to play area is greater than 30 yards, additional time/cost will be charged based on lack of
site access. Additionally, this 30 yard route to install EWF must be free from any/all obstacles such as, but not limited to, landscaping, curbing,
fencing, etc. Site restoration is not included and will be the responsibility of the owner/owner's representative. Road restrictions may be in effect and
cause delays depending on time of year.
GameTime
Page 2 of 4
MWP Recreation 09/16/2024
4800 Olson Memorial Hwy, Suite 130 Golden Valley, Minnesota 55422 Quote #
Ph. 800-622-5425 1 763-546-7787 Fax 763-546-5050 1 harlan@mwprecreation.com 105149-01-08
CONSULTANT: HARLAN LEHMAN
recreation
D123061-11- Option 1- Arden Oaks Park - Arden Hills, MN - Install
Project Scope
Please note, installation is based on site being ready prior to our arrival to install play equipment as well as site conditions that have been conveyed
to our organization by the owner/owner's representative and/or ideal conditions existing for a timely completion of your project as quoted. Unless
addressed prior to the installation quote being issued or specifically mentioned herein, any issues that arise that impede the progress/completion of
your project as quoted will result in additional charges.
Weather can change project scheduling in many ways. Take rain for an example. Day, or days, before rain... If weather forecasts show a high
percentage chance for rain that will effect the site conditions, a postponement may be in order. Digging holes, laying certain surfacing materials,
etc., are greatly affected by weather conditions and work may not begin/continue due to weather forecasts. There's the rain days themselves, which
if heavy enough rainfall occurs, makes a site unworkable. Day, or days, after rain... Drying time will be needed after rain and the number of days
needed will vary depending on amount of moisture received. One actual rain day may equal multiple delay days depending on work scheduled to
be done.
+ INCLUSIONS +
+ One mobilization
+ Public utility locates only
+ Installation of equipment as outlined on quote #
+ Marking and digging of footings holes to accept direct embedment supports as needed
+ Unpacking of play equipment
+ Assembly of play equipment
+ Concrete for footings as needed
+ Pouring of concrete for footings
+ Engineered wood fiber (EWF) surfacing
+ Spreading of EWF
+ Construction tape/temporary bracing (as needed)
+ Standard insurance offerings
+ Standard warranty offerings
+ Standard industry accepted labor wages
+ Geo textile fabric
+ Disposal of packing material
EXCLUSIONS -
Clear access path up to and into play area for installation equipment (minimum of 8-foot wide, includes but not limited to gates, walkways,
driveways, etc.)
Staging area for materials and installation equipment, trailers, etc.
Unobstructed space for maneuvering installation equipment as well as performing work
Security fencing of any type
On site security personnel
If fencing is in place (by others), ability to unlock fencing is to be provided to our office a minimum of one week prior to our start
Private utility locates such as, but not limited to, irrigation, fiber optics, private lighting, etc.
Accepting, unloading and storage of order(s)/shipment(s) prior to installation. Please note, orders can be packaged/shipped in large crates,
pallets, etc., requiring heavy-duty equipment to unload.
Sitework of any kind such as, but not limited to, grading (play area to have max slope of 1 %), site restoration, drainage, etc.
Removal of existing play equipment, border, safety surfacing, etc.
Backfill and compaction of backfill after removal of existing items (for footing holes as an example) that leave voids in area (marking and digging of
new footing holes based on workable site)
Digging in compacted sub -surfaces, rock, hard pan, tree roots, unstable soil conditions, etc.
Restoration of compacted sub -surfaces for playground surfacings such as, but not limited to, poured -in -place rubber, rubber tiles, artificial turf, etc.
Digging/maneuvering in sand, pea gravel, mud, etc.
Offsite removal of spoils from footing holes (can be stockpiled near play area for owner/owner's representative removal or spread within play area)
Playground safety surfacing
Border to help contain playground safety surfacing
Removal of temporary braces, caution/construction tape, etc. (Can be removed and disposed of after concrete has cured.)
GameTime
Page 3 of 4
MWP Recreation 09/16/2024
4800 Olson Memorial Hwy, Suite 130 Golden Valley, Minnesota 55422 Quote #
er Ph. 800-622-5425 1 763-546-7787 Fax 763-546-5050 1 harlan@mwprecreation.com 105149-01-08
CONSULTANT: HARLAN LEHMAN
recreation
D123061-11- Option 1- Arden Oaks Park - Arden Hills, MN - Install
Bonding of any type
Permits of any kind
Prevailing, Davis Bacon, Union, or similar, wages
Restroom facilities. Please provide access to restrooms whether within a building or portable style. Should use of site facilities not be available,
additional charges will be required to bring on site temporary/portable restrooms. These temporary facilities will be removed once your project has
been completed.
- Short term maintenance, check manufacturer's owner's manual recommendations for maintenance and always follow these written instructions.
To help set up short (and ongoing) term maintenance, use the first twelve months to regularly check equipment (such as, but not limited to,
tightening hardware, checking moving features, etc.). Twelve months allows use in all seasons and will provide a better understanding of what will
be necessary for your ongoing maintenance. This short term schedule will be based on the amount of use the play equipment is getting as well as
the type of play event that is being played on. Activities with movement have a more dynamic play which can lead to more maintenance due to the
nature of the motion but also because these types of play events tend to be more popular. Static features may require less attention during the
short term and ongoing maintenance as inspections will determine frequency of maintenance needed for these events. There may be a need for
scheduled lower and higher frequency inspections.
- Ongoing maintenance, check manufacturer's owner's manual recommendations for maintenance and always follow these written instructions.
After short term maintenance period is done and data is collected for that time period, an ongoing schedule should be implemented. The ongoing
maintenance can change with age and greater use. There may be a need for scheduled lower and higher frequency inspections.
Should weekend work be necessary or non-standard hours be worked, please provide a site contact and the best telephone number to reach this
person in case an urgent matter arises requiring immediate attention.
(Name)
(Cell)
(Other Telephone Number)
Wet Site Conditions: installation areas located near wetlands, where a high water table exists or in any environment that produces excessive
moisture will require additional planning prior to installation of your project. Unless excessively wet conditions have been conveyed prior to
installation quote and accounted for in some manner, your installation will not proceed. Ideal dry conditions need to be present to begin, and
complete, your project as quoted.
Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of
equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage
provisions.
Acceptance of quotation:
Accepted By (printed): P.O. No:
Signature: Date: -
Title: Phone:
Facsimile:
Purchase Amount: $65,313.32
Page 4 of 4
GameTime
PUBLIC HEARING -10A
'!Tt
HILLS
MEMORANDUM
DATE: September 23, 2024
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: Joua Yang, Finance Director
Amy LaMere, Accounting Clerk
SUBJECT: Public Hearing Regarding Quarterly Special Assessments for Delinquent Utilities
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Holding a Public Hearing regarding delinquent utilities.
BackLrround
Water customers whose accounts are 90 days past due were informed that the City intends to
certify delinquent charges to Ramsey County to be collected with property taxes. These
customers have the right to a hearing in front of the City Council to discuss this matter prior to
certification.
Page 1 of 1
NEW BUSINESS -11A
r
-ARPEN HILLS
MEMORANDUM
DATE: September 23, 2024
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: Joua Yang, Finance Director
Amy LaMere, Accounting Clerk
SUBJECT: Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities
Budgeted Amount: Actual Amount: Funding Source:
Council Should Consider
Motion to approve, table or deny the following:
• Resolution 2024-044 certifying delinquent utilities to Ramsey County.
Background
Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts
with a delinquent balance was compiled and notices dated August 8, 2024 were mailed. These
customers were informed of their delinquent status and were asked to make payment of the
delinquent balance by September 12, 2024. Utility accounts with an unpaid delinquent balance
would be certified to Ramsey County to be added to property taxes payable in 2025. The
certification amount is equal to the unpaid delinquent balance plus an eight percent penalty.
The list of remaining delinquent utility accounts is attached. The City will request that Ramsey
County levy the delinquent balances against the respective properties.
Attachments
Attachment A: Resolution No. 2024-044 and Delinquent Utility Accounts List
Page l of 1
lt
,-AZEEN HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO.2024-044
Attachment A
RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL
ASSESSMENTS FOR DELINQUENT UTILITIES
WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has
been duly calculated in accordance with the provisions of the Municipal Code and Minnesota
Statues; and
WHEREAS, notices have been duly mailed as required by law; and
WHEREAS, said proposed assessments have at all times since their filing been open
for public inspection, and an opportunity has been given to all interested parties to present
objections if any, to the proposed assessments; and
WHEREAS, there were no oral or written objections received.
1. The amounts so calculated and set forth in said notices are hereby levied against the
respective parcels of land described therein, and
2. The proposed assessments are hereby adopted and confirmed as special
assessments for each of said parcels of land and the assessments together with an
additional penalty of eight percent (8%) of the original unpaid amount, inclusive of
any previous delinquency penalty, shall be a lien concurrent with general taxes
upon such parcel.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden
Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the
County Auditor a certified duplicate of the assessment roll to be extended upon the property
tax lists of the County, and the County Auditor shall collect said special assessments with
taxes levied in 2024, payable in 2025:
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
23rd DAY OF SEPTEMBER, 2024.
ATTEST: David Grant, Mayor
Julie Hanson, City Clerk
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills. org and clicking on Archived Documents under Helpful Links on our main webpage.
City of Arden Hills Delinquent Public Utility Accounts
343023210016
001920-000
1437
Arden Place
89.66
117.85
17.39
224.90
17.99
242.89
343023230017
002369-000
1532
Arden Place
207.68
284.88
17.39
509.95
40.80
550.75
223023240216
000223-000
4361
Arden View Court
65.45
79.90
22.55
167.90
13.43
181.33
223023240326
000375-000
4370
Arden View Court
165.32
216.25
22.55
404.12
32.33
436.45
223023240195
013246-000
4384
Arden View Court
65.57
102.72
22.55
190.84
15.27
206.11
223023240240
003444-000
4412
Arden View Court
153.91
206.23
22.55
382.69
30.62
413.31
223023240239
011640-000
4413
Arden View Court
100.21
128.01
22.55
250.77
20.06
270.83
223023240288
008584-000
4466
Arden View Court
2.88
140.31
22.55
165.74
13.26
179.00
223023240322
009989-000
4478
Arden View Court
74.04
93.53
22.55
190.12
15.21
205.33
223023210038
012597-000
1356
Arden View Drive
0.71
79.11
6.58
86.40
6.91
93.31
223023210060
013354-000
1396
Arden View Drive
8.90
12.65
4.26
25.81
2.06
27.87
223023210066
005371-000
1405
Arden View Drive
130.69
173.79
22.55
327.03
26.16
353.19
223023210086
008185-000
1430
Arden View Drive
61.95
95.71
22.55
180.21
14.42
194.63
223023210117
005368-000
1450
Arden View Drive
95.08
127.02
22.55
244.65
19.57
264.22
223023240167
012351-000
1466
Arden View Drive
95.49
130.17
22.56
248.22
19.86
268.08
343023140015
010758-000
1132
Benton Way
130.82
180.77
17.39
328.98
26.32
355.30
213023410028
006494-000
1675
Brueberry Lane
104.33
138.64
22.55
265.52
21.24
286.76
343023310005
002703-000
1435
Bussard Court
105.37
137.76
17.39
260.52
20.84
281.36
343023130010
005286-000
1315
Cannon Avenue
161.72
216.56
17.39
395.67
31.65
427.32
343023410055
001808-000
1171
Carlton Drive
227.70
296.05
17.39
541.14
43.29
584.43
283023330032
003132-000
3670
Cleveland Avenue N
58.35
68.64
17.39
144.38
11.55
155.93
223023310014
012582-000
1348
Colleen Avenue
141.46
189.45
17.39
348.30
27.86
376.16
223023310008
012973-000
1414
Colleen Avenue
136.54
180.38
17.39
334.31
26.74
361.05
223023320026
008331-000
1469
Colleen Avenue
184.80
255.81
17.39
458.00
36.64
494.64
333023340092
012630-000
1883
County Road D W
758.69
786.75
17.39
1,562.83
125.03
1,687.86
343023210002
011863-000
1392
County Road E W
117.99
157.53
17.39
292.91
23.43
316.34
343023210005
012664-000
1412
County Road E W
79.43
129.59
17.39
226.41
18.11
244.52
283023240027
012455-000
1929
County Road E2 W
162.65
226.44
17.39
406.48
32.52
439.00
223023320070
011904-000
1478
Dawn Circle
121.21
160.01
17.39
298.61
23.89
322.50
333023330024
012306-000
1983
Edqewater Avenue
90.27
119.21
17.39
226.87
18.15
245.02
343023240003
001775-000
3466
Glenarden Road
93.26
124.31
17.39
234.96
18.80
253.76
333023340067
009129-000
1927
Glenpaul Avenue
99.35
132.83
17.39
249.57
19.97
269.54
333023330074
004091-000
1960
Glenpaul Avenue
97.96
130.24
17.39
245.59
19.65
265.24
333023330057
003236-000
2015
Glenpaul Avenue
88.28
113.71
17.39
219.38
17.55
236.93
333023240028
013350-000
1846
Grant Road
14.48
21.30
4.83
40.61
3.25
43.86
333023240019
008210-000
1873
Grant Road
58.20
67.81
17.39
143.40
11.47
154.87
333023240032
002096-000
1876
Grant Road
202.53
263.96
17.39
483.88
38.71
522.59
223023340036
000231-000
4101
Hamline Avenue N
106.09
143.33
17.39
266.81
21.34
288.15
223023130039
013000-000
4440
Hamline Avenue N
80.07
105.99
17.39
203.45
16.28
219.73
163023340015
001285-000
4627
Hiqhwav 10
123.01
165.93
17.39
306.33
24.51
330.84
343023140028
012757-000
1138
Hunters Court
204.14
265.99
17.39
487.52
39.00
526.52
333023240108
012524-000
1850
Indian Place
137.89
185.43
22.55
345.87
27.67
373.54
223023340034
000355-000
4126
James Circle
180.32
239.98
17.39
437.69
35.02
472.71
213023430017
001534-000
1791
Janet Court
168.13
235.49
17.39
421.01
33.68
454.69
213023430012
012516-000
1810
Janet Court
112.14
150.51
17.39
280.04
22.40
302.44
333023340026
012776-000
1925
Jerrold Avenue
59.17
90.32
17.39
166.88
13.35
180.23
223023120013
000569-000
1307
Karth Lake Circle
143.15
190.67
17.39
351.21
28.10
379.31
333023110036
001551-000
1611
Lake Johanna Boulevard
113.62
152.78
17.39
283.79
22.70
306.49
333023340020
001884-000
3223
Lake Johanna Boulevard
76.57
96.49
17.39
190.45
15.24
205.69
333023420038
001969-000
3290
Lake Johanna Boulevard
126.54
166.55
17.39
310.48
24.84
335.32
333023310008
012881-000
3333
Lake Johanna Boulevard
145.22
196.65
17.39
359.26
28.74
388.00
283023120008
001225-000
1708
Lake Valentine Road
10.41
129.06
17.39
156.86
12.55
169.41
283023120051
006006-000
1755
Lake Valentine Road
96.03
130.19
17.39
243.61
19.49
263.10
283023120052
001575-000
1761
Lake Valentine Road
114.16
154.18
17.39
285.73
22.86
308.59
213023120004
005384-000
4541
Lakeshore Place
113.89
154.01
17.39
285.29
22.82
308.11
333023240039
013057-000
3424
New Briqhton Road
93.68
122.60
17.39
233.67
18.69
252.36
333023240054
009680-000
1832
Noble Road
80.96
132.54
17.39
230.89
18.47
249.36
223023330015
004713-000
4149
Norma Avenue
77.55
99.05
17.39
193.99
15.52
209.51
223023320020
010860-000
4268
Norma Avenue
135.03
178.11
17.39
330.53
26.44
356.97
223023320013
000743-000
4283
Norma Avenue
201.80
418.96
17.39
638.15
51.05
689.20
213023140006
001271-000
4401
Old Hiqhwav 10
22.59
129.06
17.39
169.04
13.52
182.56
343023330050
001671-000
3130
Ridqewood Road
59.37
69.98
17.39
146.74
11.74
158.48
343023220023
002089-000
3530
Siems Court
150.98
210.04
17.39
378.41
30.27
408.68
343023310015
002293-000
3354
Snellinq Avenue N
60.52
71.82
17.39
149.73
11.98
161.71
333023240093
011355-000
1865
Stowe Avenue
67.35
82.34
17.39
167.08
13.37
180.45
333023320008
005251-000
2000
Stowe Avenue
126.44
179.32
17.39
323.15
25.85
349.00
283023330011
007090-000
1971
Thom Drive
79.92
101.78
17.39
199.09
15.93
215.02
283023330012
003256-000
2023
Thom Drive
107.03
143.80
17.39
268.22
21.46
289.68
213023430004
006414-000
4108
Valentine Crest Road
452.27
513.89
17.39
983.55
78.68
1,062.23
8,378.97
11,492.72
1,230.50
21,102.19
1,688.18
22,790.37
NEW BUSINESS —11B
'It
-AVEN,HiLLs
MEMORANDUM
DATE: September 23, 2024
Honorable Mayor and City Councilmembers
TO: Jessica Jagoe, Interim City Administrator
FROM: Joua Yang, Finance Director
SUBJECT: Preliminary Tax Levy Approval for Taxes Payable 2025
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Motions to approve, table or deny the following:
• Resolution 2024-045 setting the Preliminary Levy for Taxes Payable in 2025
• Resolution 2024-046 adopting Truth In Taxation Public Hearing Date for Proposed Taxes
Payable in 2025
Background
State law requires that cities certify their proposed property tax levies to the county auditor by
September 30th of each year. The proposed tax levy that is given preliminary approval may be
lowered but cannot be increased. Therefore, it is important that the proposed tax levy provides
adequate revenues to finance the 2025 Budget. The City Council needs to decide the maximum
levy that it is willing to approve and then adopt the attached resolution.
There will be another budget workshop in November. The City will hold its Truth and Taxation
Hearing and set the final tax levy at the December 9, 2024 City Council meeting.
A budget workshop was held with the Council on September 9, 2024. Staff was directed to
incorporate additional changes to the preliminary levy. Below are changes made to the preliminary
budget based on Council direction:
• Removal of Permit Software Conversion — ($60,000)
• Reduction in Street Maintenance Program — ($52,500)
• Public Works Staffing Changes — $115,624
o Public Works Leads, effective l/l/2025 (Q1)
o Parks & Recreation Manager, effective 4/1/2025 (Q2)
• Reduction to the Equipment/Building Replacement Levy— ($110,000)
Page 1 of 6
General Overview
A summary of the major changes in the 2025 budget is as follows:
Cost
% of
Description
Effect on Levy
% Chg
Categories
Balanced L
Transfer to Cable Fund
50,000
0.9`.6
50,000
6.1`0
Comp Study -job Classification Changes
53,445
Comp Study - Step Increases
20,106
Comp Studv - 3% COLA Adiustments
38,456
112,007
13.61,10
Allocation Changes
32,344
32,344
3.9`Yo
Council Salaries, Union Employees (COLA, Step)
14,094
14,094
1.7%
Public Works Staffing - Phase 1 P&R Mgr (Q2 Start)
100,508�
Public Works Staffing - Phase 1- 2 Leads (Q1 Start)
15,116
115,624
14.0%
EE Ins/Work Comp Benefits (10% health; 4% dental)
27,172
27,172
3.3%
Personnel Costs
301,240
5.7%
301,240
36.6%
Increase in RamCo Sheriff
176,048
Increase in UFD
72,391
Increase in Ramco Dispatch
3,180
251,619
30.6%
Election Services
21,450
21,450
2.6%
RamCo Facility Maintenance Facility - Rent
6,032
6,032
0.7%
One -Time Comp Study Charge
(17,500)
(17,500)
-2.1%
Street Maintenance Program
52,500
52,500
6.4%
Net changes in other GF Budget Areas
(84,992)
(84,992)
-10.3%
Total General Fund Costs
S80,349
10.9%
580,349
70.S%
Equipment/Bldg Replacement
(170,000)
Public Safety
220,000
Total C IP Fund Costs
50,000
50,000
6.1%
Total General & CIP Fund Costs
630,349
11.9%
630,349
76.6%
Underfunded Levy Costs
192,932
192,932
Total Balanced Levy Costs
823,281
15.5`
823,281
100.096
Wales and Benefits
The 2025 preliminary budget assumes a 3.0% wage adjustment for all staff. There is also a 10%
increase assumed for health, a 4% increase for dental and a 0.0% increase for life insurance
premiums. The number of positions will increase by 0.75 full-time employee with the addition of
the Parks & Recreation Manager. It should be noted that Union negotiations are ongoing and will
likely have an impact on final wage and benefit amounts.
Below is a table showing the recent history of approved COLA's.
Year Non Union IUOE Union
2024
3.00%
3.00%
2023
3.00%
3.00%
2022
3.00%
3.00% + addition of Fleet Lead
2021
2.00%
3.00%
2020
3.00%
Market adjustment; minimum increase was 5.80%
Page 2 of 6
Council directed staff to provide implementation options for the David Drown and Associates
(DDA) compensation study discussed at the September 9, 2024 budget workshop, in addition to
providing proposed maximum levy increase options needed to balance the General Fund. Below are
the implementation options for the compensation study, with all options assuming implementation
into the grid (add 3 steps, drop 3 steps), a 3.0% wage adjustment, 10% health increase, and 4%
dental increase would occur on January 1, 2025. Step increases, if applicable, would occur on the
anniversary date. Job reclassification changes and associated cost options are proposed as follows:
• Q 1-2025 - $144,434
• Q2-2025 - $131,976
• Mid -Year - $118,364
• Anniversary Date - $114,636
IMPLEMENTATION AT:
COMPENSATION STUDY
Q1-2025
Q2-2025
MID -YEAR
ANNIVERSARY
DDA
UNION+NON-UNION
144,434
131,976
118,364
114,636
126,631
CHANGE FROM Q1-2025
(12,459)
(26,071)
(29,798)
(17,803)
PW STAFFING
115,624
115,624
115,624
115,624
115,624
COUNCIL
3,958
3,958
3,958
3,958
3,958
ALLOCATION CHANGES
37,225
37,225
37,225
37,225
37,225
TOTAL PERSONNEL COSTS
301,241
288,782
275,170
271,443
283,438
CHANGE FROM Q1-2025
(12,459)
(26,071)
(29,798)
(17,803)
% LEVY
5.67106
5,44%
5.18%
5.11%
5.34%
% CHANGE FROM Q1-2025
-0,23%
-0.49%
-0.56%
-0.34%
TOTAL PERSONNEL COSTS
301,241
288,782
275,170
271,443
283,438
ALL OTHER GENERAL FUND & CIP COSTS
329,109
329,109
329,109
329,109
329,109
UNDERFUNDED LEVY INCREASE
630,350
617,891
604,279
600,551
612,546
% OF LEVY INCREASE
11.87916
11.63%
11.38%
11.31%
11.53%
UNDERFUNDED AMOUNT
192,932
180,473
166,861
163,134
175,129
BALANCED LEVY INCREASE
823,281
798,364
771,140
763,685
787,675
% OF LEVY INCREASE
15.50%
15.03%
14.52%
14.38%
14.83%
TARGET UNDERFUNDED LEVY INCREASE
673,281
648,364
621,140
613,685
637,675
TARGET UNDERFUNDED AMOUNT
150,000
150,000
150,000
150,000
150,000
% OF LEVY INCREASE
12.68%
12.21%
11.70%
11.56916
12.01%
Included within the proposed levy is implementation of the job reclassification to occur on January
1, 2025. Personnel costs make up 36.6% or $301,240 of the balanced tax levy increase of $823,281.
Public Safety
2025 budget information was received from Ramsey County and Lake Johanna Fire Department for
public safety.
POLICE
The police contract is expected to increase by 11.1 % or $176,048 for 2025. Information provided
by Ramsey County on this increase is as follows:
The major cost drivers include:
• Labor contracts and increased costs related to employee health insurance.
• Increased costs related to county fees for insurance and administrative overhead/indirect costs.
Page 3 of 6
DISPATCH
Dispatch costs will be increasing by 4.5% or $3,180 for 2025.
FIRE
The fire operating costs are expected to rise by 8.7% or $72,391 for 2025. This is mainly due to the
addition of 6 full time captains; step, COLA, and market adjustments; and an increase in repairs and
maintenance, all of which Arden Hills' cost share portion is 24.2%.
Public Safety makes up 30.6% of the balanced tax levy increase of $823,281.
Revenues
There are no significant projects included in the 2025 budget which would affect the permit revenue.
The permit revenue included reflects only the estimated recurring "base" amount, similar to what
was included in the 2024 budget.
General Fund budget to actual comparisons for the past three years is included as Attachment E.
Property Tax Levy
A survey was recently routed to various cities in the metro asking about proposed levy amounts
being considered. Below are the results of that survey, averaging 10.64%.
Vadnais Heights
17.50%
Maplewood
12.49%
New Brighton
11.60%
Mounds View
9.00%
Roseville
5.17%
Falcon Heights
9.75%
White Bear Township
12.00%
St. Anthony
6.00%
North St. Paul
9.80%
St. Paul
7.90%
Little Canada
9.50%
Shoreview
6.63%
Lauderdale
10.38%
North Oaks
12.80%
White Bear Lake
15.70%
Based on the County Assessor's Report, values for the different property types have changed as
follows:
Property Tyne
2023
2024
All Residential
5.43%
2.30%
Single Family Residential
5.74%
2.56%
Apartments
159.49%
-6.68%
Commercial
12.13%
-0.42%
Industrial
29.85%
-0.17%
The City's total Value for Local Rate is projected to increase by 0.1%, from 20,249,533 to
20,265,433.
The 2024 City Tax Rate is 24.4905%. Below are tables showing how different tax levy increases
would impact a median home value in Arden Hills, assuming the home's value is increasing by
2.54%.
Page 4 of 6
Set levy at $5,941,300 (an increase of $630,350 or 11.87% over 2024)
Set levy at $5,984,230 (an increase of $673,280 or 12.68% over 2024)
Set levy at $6,134,230 (an increase of $823,280 or 15.50% over 2024)
The 2024 City Tax Rate is 24.4095%. The estimated 2025 City Tax Rate, based on the most current
information, is calculated as followed for the different tax levy increases:
Page 5 of 6
0.00%
$
-
24.194%
10.00%
$
531,095
26.815%
11.87%
$
630,350
27.305%
12.68%
$
673,280
27.517%
15.50%
$
823.280
28.257%
2024 tax rates for other cities in Ramsey County are as follows:
70.00
60.00
50.00
40.00
31.64
30.00 26.75 27.78 29.26
24 49 25.10 25.15
20.00
10.00
Lacaaa 1c0 y llke Xe ae`aa
c Pia NZ
SO,
e �aJ ro
J ea ac 5
�r
Budget Impact
None.
Attachments
2024 Tax Rates
42.87 43.27
48.48
62.28
39.66
36.94 37.05 37.18 37.75 37.87
34.3
11
e
r`oc e4`�e Qa� J`�� �a�e �Op `Qao Qao r�ca
5Q
A. Resolution 2024-045, setting preliminary levy
B. Resolution 2024-046, adopting TNT public hearing date
C. Preliminary 2025 Property Tax Levy PowerPoint Presentation
D. Preliminary 2025 General Fund Budget with 11.87% levy
E. General Fund budget to actual comparison for 2023, 2022 and 2021
Page 6 of 6
Page 7 of 6
Attachment A
fi` I� HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO.2024-045
A RESOLUTION SETTING THE PRELIMINARY LEVY
FOR TAXES PAYABLE IN 2025
BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of
money be levied for levy year 2024 payable in 2025 upon taxable property in said City of Arden
Hills for the following purposes:
Select one of the percentage options below or approve a different amount.
FUND
General
Economic Development
Equipment/Building Replacement
Capital Improvement (PIR)
Public Safety Capital
TOTAL
CERTIFIED LEVY AMOUNT
11.87%
12.68%
15.50%
$ 5,331,300
$ 5,374,231
$ 5,524,231
100,000
100,000
100,000
250,000
250,000
250,000
260,000
260,000
260,000
$ 5,941,300 $ 5,984,231 $ 6,134,231
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 23rd DAY OF SEPTEMBER, 2024.
David Grant, Mayor
ATTEST:
Julie Hanson, City Clerk
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.
Attachment B
--ARZEN HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO.2024-046
RESOLUTION ADOPTING TRUTH IN TAXATION PUBLIC HEARING DATE FOR
PROPOSED TAXES PAYABLE IN 2025
BE IT RESOLVED by the Arden Hills City Council that the following Truth in Taxation
Public Hearing date, time and place for proposed property taxes payable in 2025 be certified to the
Ramsey County Auditor and that notice of the Public Hearing be published in accordance with
Minnesota Statute.
Public
Hearing
Date: December 9, 2024
Time: 7:00 P.M.
Place: Council Chambers
1245 West Highway 96
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 23rd DAY OF SEPTEMBER, 2024.
David Grant, Mayor
ATTEST:
Julie Hanson, City Clerk
To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting
cityofardenhills. org and clicking on Archived Documents under Helpful Links on our main webpage.
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Attachment D
2022 2023 7/26/2024 2024 2025 $Increase % Increase
GENERAL FUND Actual Actual YTD Budget Budget (Decrease) (Decrease)
REVENUES
Taxes $ 3,829,079 $ 3,963,077 $ 1,883,744 $ 4,638,460 $ 5,270,015 $ 631,555 13.6%
Special assessments - - - 3,090 - (3,090)-100.0%
Licenses and permits 830,864 471,740 242,153 552,020 550,540 (1,480) -0.3%
Intergovernmental 174,405 166,021 116,870 175,970 176,296 326 0.2%
Charges for services 615,878 485,643 236,577 489,490 475,064 (14,426) -2.9%
Fines & forfeits 22,662 24,681 14,149 19,250 17,360 (1,890) -9.8%
Investment earnings (186,632) 209,901 27,718 50,000 50,000 - 0.0%
Miscellaneous 215,708 31,734 21,908 10,920 13,282 2,362 21.6%
TOTAL REVENUES $ 5,501,964 $ 5,352,798 $ 2,543,118 $ 5,939,200 $ 6,552,557 $ 613,357 10.3%
EXPENDITURES
Mayor & Council $ 53,060 $ 71,926 $ 52,479 $ 88,370 $ 93,819 $ 5,449 6.2%
Administration 385,175 437,233 288,078 499,730 506,845 7,115 1.4%
Elections 33,947 31,056 18,440 40,300 61,750 21,450 53.2%
Finance 143,713 161,040 110,516 191,810 214,626 22,816 11.9%
TCAAP 47,817 77,657 72,476 114,900 121,660 6,760 5.9%
Planning & Zoning 199,219 227,805 143,255 324,940 359,920 34,980 10.8%
Government Buildings 214,101 228,815 137,404 232,900 240,245 7,345 3.2%
Police 1,452,262 1,491,764 923,422 1,585,240 1,761,288 176,048 11.1%
Dispatch 61,808 68,737 35,197 70,390 73,570 3,180 4.5%
Fire 696,675 751,177 833,933 833,930 906,321 72,391 8.7%
Emergency Management 6,622 8,587 3,179 9,260 9,680 420 4.5%
Protective Inspections 328,682 383,744 185,075 396,120 379,360 (16,760) -4.2%
Street Maintenance 914,150 682,508 305,524 853,380 951,556 98,176 11.5%
Recreation 178,808 176,655 97,361 241,970 336,622 94,652 39.1%
Park Maintenance 486,969 544,634 326,511 588,030 678,227 90,197 15.3%
Transfers out 102,540 171,140 - 50,000 50,000 - 0.0%
TOTAL EXPENDITURES $ 5,305,549 $ 5,514,477 $ 3,532,850 $ 6,121,270 $ 6,745,489 $ 624,219 10.2%
NET CHANGE IN FUND BALANCE $ 196,415 $ (161,679) $ (989,732) $ (182,070) $ (192,932) $ (10,862) 6.0%
2025 BUDGET - GENERAL FUND -SCHEDULE OF EXPENDITURES -DETAIL BY FUNCTION
2022 2023 2024 2025 $Increase %Increase
Actual Actual Budget Proposed (Decrease) (Decrease)
Mayor & council
Personnel Expenses
$
37,225
$
37,231
$
37,240
$
41,070
$
3,830
10.3%
Supplies and Materials
-
-
-
-
-
0.0%
Other Services and Charges
15,835
34,694
51,130
52,749
1,619
3.2%
$
53,060
$
71,926
$
88,370
$
93,819
$
5,449
6.2%
Administration
Personnel Expenses
$
247,988
$
264,777
$
301,980
$
318,890
$
16,910
5.6%
Supplies and Materials
-
-
-
-
-
0.0%
Other Services and Charges
137,186
172,456
197,750
187,955
(9,795)
-5.0%
$
385,175
$
437,233
$
499,730
$
506,845
$
7,115
1.4%
Elections
Supplies and Materials
$
68
$
-
$
-
$
-
$
-
0.0%
Other Services and Charges
33,879
31,056
40,300
61,750
21,450
53.2%
$
33,947
$
31,056
$
40,300
$
61,750
$
21,450
53.2%
Finance
Personnel Expenses
$
62,080
$
73,619
$
84,850
$
106,250
$
21,400
25.2%
Supplies and Materials
10,477
11,505
15,000
12,000
(3,000)
-20.0%
Other Services and Charges
71,156
75,916
91,960
96,376
4,416
4.8%
$
143,713
$
161,040
$
191,810
$
214,626
$
22,816
11.9%
TCAAP
Personnel Expenses
$
37,020
$
39,431
$
43,900
$
51,660
$
7,760
17.7%
Supplies and Materials
-
-
-
-
-
0.0%
Other Services and Charges
10,797
38,226
71,000
70,000
(1,000)
-1.4%
$
47,817
$
77,657
$
114,900
$
121,660
$
6,760
5.9%
Planning & Zoning
Personnel Expenses
$
115,217
$
190,620
$
239,180
$
271,600
$
32,420
13.6%
Supplies and Materials
-
123
-
-
-
0.0%
Other Services and Charges
84,002
37,062
85,760
88,320
2,560
3.0%
$
199,219
$
227,805
$
324,940
$
359,920
$
34,980
10.8%
Government Buildings
Personnel Expenses
$
35,823
$
38,713
$
38,100
$
39,403
$
1,303
3.4%
Supplies and Materials
8,056
10,786
9,180
9,180
-
0.0%
Other Services and Charges
170,221
179,316
185,620
191,662
6,042
3.3%
$
214,101
$
228,815
$
232,900
$
240,245
$
7,345
3.2%
Police
Other Services and Charges
$
1,452,262
$
1,491,764
$
1,585,240
$
1,761,288
$
176,048
11.1%
$
1,452,262
$
1,491,764
$
1,585,240
$
1,761,288
$
176,048
11.1%
Dispatch
Other Services and Charges
$
61,808
$
68,737
$
70,390
$
73,570
$
3,180
4.5%
$
61,808
$
68,737
$
70,390
$
73,570
$
3,180
4.5%
Fire
Other Services and Charges
$
696,675
$
751,177
$
833,930
$
906,321
$
72,391
8.7%
$
696,675
$
751,177
$
833,930
$
906,321
$
72,391
8.7%
Emergency Management
Personnel Expenses
$
5,161
$
5,164
$
7,710
$
8,030
$
320
4.2%
Supplies and Materials
-
-
-
-
-
0.0%
Other Services and Charges
1,461
3,423
1,550
1,650
100
6.5%
$
6,622
$
8,587
$
9,260
$
9,680
$
420
4.5%
Protective Inspections
Personnel Expenses
$
268,552
$
279,459
$
319,670
$
310,590
$
(9,080)
-2.8%
Supplies and Materials
1,553
662
1,250
1,250
0.0%
Other Services and Charges
58,578
103,623
75,200
67,520
(7,680)
-10.2%
$
328,682
$
383,744
$
396,120
$
379,360
$
(16,760)
-4.2%
Street Maintenance
Personnel Expenses
$
317,000
$
337,706
$
381,130
$
430,106
$
48,976
12.9%
Supplies and Materials
66,755
59,540
65,500
66,000
500
0.8%
Other Services and Charges
530,395
285,261
406,750
455,450
48,700
12.0%
$
914,150
$
682,508
$
853,380
$
951,556
$
98,176
11.5%
Recreation
Personnel Expenses
$
123,795
$
126,476
$
161,380
$
261,494
$
100,114
62.0%
Supplies and Materials
14,553
15,360
23,400
22,250
(1,150)
-4.9%
Other Services and Charges
40,460
34,818
57,190
52,878
(4,312)
-7.5%
$
178,808
$
176,655
$
241,970
$
336,622
$
94,652
39.1%
Park Maintenance
Personnel Expenses
$
347,218
$
349,403
$
402,170
$
479,457
$
77,287
19.2%
Supplies and Materials
33,578
77,978
44,900
51,750
6,850
15.3%
Other Services and Charges
106,174
117,252
140,960
147,020
6,060
4.3%
$
486,969
$
544,634
$
588,030
$
678,227
$
90,197
15.3%
Transfers Out
$
102,540
$
171,140
$
50,000
$
50,000
$
-
0.0%
TOTAL EXPENDITURES
$
5,305,549
$
5,514,477
$
6,121,270
$
6,745,489
$
624,219
10.2%
CITY OF ARDEN HILLS, MINNESOTA
GENERAL GOVERNMENT SUMMARY
EXPENDITURE ANALYSIS
2024
PERCENT
2022
2023
ORIGINAL
2025
OVER(UNDER)
Total By Program
ACTUAL
ACTUAL
BUDGET
BUDGET
2023 BUDGET
City Council
$ 53,060 $
71,926
$ 88,370
$ 93,819
6.2%
City Administration
385,175
437,233
499,730
506,845
1.4%
Elections
33,947
31,056
40,300
61,750
53.2%
Finance
143,713
161,040
191,810
214,626
11.9%
TCAAP
47,817
77,657
114,900
121,660
5.9%
Planning & Zoning
199,219
227,805
324,940
359,920
10.8%
Government Buildings
214,101
228,815
232,900
240,245
3.2%
Totals
1,077,032
1,235,531
1,492,950
1,598,865
7.1%
Total By Classification
Personnel Services
498,334
604,961
701,350
777,213
10.8%
Commodities
29,398
60,639
95,180
91,180
-4.2%
Contractual Services
512,279
530,501
652,520
678,812
4.0%
Capital Outlay
0
0
0
0
N/A
Other Charges
0
0
0
0
N/A
Totals
1,040,012
1,196,101
1,449,050
1,547,205
6.8%
Staffing
Full-time equivalents 3.76 4.38 4.98 5.29
1,800
= 1,600
1,400
0 1,200
1,000
800
Expenditures 600
400
200
0-ii iNHk
ACTUAL ACTUAL BUDGET BUDGET
2022 2023 ORIGINAL 2025
2024
CITY OF ARDEN HILLS, MINNESOTA
2025 BUDGET
Function: General Government Fund # 101
Activity: Mayor & Council Activity # 41100
Activity Scope
The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the
City of Arden Hills. Members participate in various committees, as well as direct staff, through the City
Administrator, as to their overall goals for the City. This department provides for Mayor and Council
compensation, Council meetings and work sessions, management consultants and memberships. When
applicable, participation in NYFS is included in this budget, as is funding for the City Council Retreat Facilitator.
Objectives
1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy.
2. Continue to work on the redevelopment of the TCAAP property.
Issues
Creating funding sources to build reserve balances to fund future capital improvements while maintaining current
City services.
Budget Commentary
In 2025, the Mayor and Council budget is proposed to increase by 6.2% or $5,449. The budget for NYFS was
added back in 2024.
2022
2023
2024
2025
Budget Summary
ACTUAL
ACTUAL
BUDGET
BUDGET
Personnel Services
$ 37,225
$ 37,231
$ 37,240
$ 41,070
Commodities
-
-
-
-
Contractual Services
15,835
34,694
51,130
52,749
Total
$ 53,060
$ 71,926
$ 88,370
$ 93,819
Percent Change
35.6%
22.9%
6.2%
NYFS amount included above
-
16,661
23,304
24,469
Expenditures by Classification
44%
O Personnel Services
O Commodities
E3Contractual Services
56%
CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET
Function: General Government Fund # 101
Activity: Administration Activity # 41300
Activity Scope
City Administration provides the overall direction of the City, as determined by the City Council. The City
Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions
of the City Council are enforced and implemented. The Administration Department is responsible for
administering Council policies, coordinating Council agendas, and providing support to other functional areas
within the City.
Objectives
1. Assist City Council in setting policies and procedures in accordance with Council's position.
2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations
and long-range planning.
Issues
1. Long-range planning to maintain current City services while creating funding sources for reserves.
2. Long-range comprehensive TCAAP planning.
Budget Commentary
The 2025 Administration budget is increasing by 2.9% over 2024. The increase in personnel services is due to
step, COLA, insurance benefit increases and an increase in fte's. The decrease in contractual services is
primarily due to a one-time comp study that occurred in 2024.
Budaet Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Full -Time Equivalent positions
Expenditures by Classification
2022
$ 247,988
137,186
2023
$ 264,777
172,456
2024
$ 301,980
197,750
2025
$ 318,890
187,955
13.5% 14.3% 1.4%
2.07 2.03 2.22 2.32
37%
O Personnel Services
O Commodities
13Contractual Services
63%
CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET
Function: General Government Fund # 101
Activity: Elections Activity # 41410
Activity Scope
This department covers the cost of administering all Federal, State and Municipal elections. This includes the
preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations.
The City contracts with Ramsey County for all the required election services.
Objectives
Stay current on election laws.
Issues
Stay current on election laws.
Budget Commentary
The Elections budget has a 53.2% increase for FY25.
2022 2023 2024 2025
Budget Summary
ACTUAL ACTUAL
BUDGET
BUDGET
Personnel Services
$ - $ -
$ -
$ -
Commodities
68 -
-
-
Contractual Services
33,879 31,056
40,300
61,750
Total
$ 33,947 $ 31,056
$ 40,300
$ 61,750
Percent Change
(-8.5%)
29.8%
53.2%
Expenditures by Classification
13 Personnel Services
a Commodities
E3Contractual Services
100%
CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET
Function: General Government Fund # 101
Activity: Finance Activity# 41500
Activity Scope
Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board
(GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City,
the initiation of financial plans, investment and debt management, review and implementation of internal
controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll.
Objectives
1. Continue working to refine the financial management plan for the City.
2. Continue to produce an Annual Comprehensive Financial Report (ACFR) and reports for the public (Popular
Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting.
3. Provide meaningful and timely financial reports and information to Council, Commissions and other City
Departments.
Issues
1. Implement improved reporting procedures to inform Council, Commissions and Departments.
2. Work with other Departments to find ways to reduce costs of City operations.
3. Analyze and implement ways to reduce transaction processing and costs.
Budget Commentary
This budget increased by 13.0% in 2025 or $24,906. The increase in personnel services is due to step, COLA,
insurance benefit increases.
2022
2023
2024
2025
Budget Summary
ACTUAL
ACTUAL
BUDGET
BUDGET
Personnel Services
$ 62,080
$ 73,619
$ 84,850
$ 106,250
Commodities
10,477
11,505
15,000
12,000
Contractual Services
71,156
75,916
91,960
96,376
Total
$ 143,713
$ 161,040
$ 191,810
$ 214,626
Percent Change
12.1 %
19.1 %
11.9%
Full -Time Equivalent positions
0.47
0.58
0.62
0.80
Expenditures by Classification
9%
E3Personnel Services
45% o Commodities
aContractual Services
6%
CITY OF ARDEN HILLS, MINNESOTA
Function: General Government
Activity: TCAAP
2025 BUDGET
Fund # 101
Activity # 41600
Activity Scope
This department was established to account for revenue and expenditure activity related to the City's
comprehensive re -use planning at the Twin Cities Army Ammunition Plant (TCAAP) site.
Objectives
1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of
Arden Hills.
2. Work with Ramsey County through the Joint Development Authority (JDA).
Issues
1. Economic conditions.
2. Coordinating with multiple entities/players.
Budget Commentary
Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City.
Placeholders for consultant costs have been included, and staff time has been allocated for City Administration,
Community Development, and Public Works as they act as the City's support staff to this Authority. The 2025
budget shows an increase of 4.7%.
Budaet Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Full -Time Equivalent positions
Expenditures by Classification
2022 2023 2024 2025
$ 37,020 $ 39,431 $ 43,900 $ 51,660
10,797 38,226 71,000 70,000
$ 47,817 $ 77,657 $ 114,900 $ 121,660
62.4% 48.0% 5.9%
a Personnel Services
13Commodities
42%
Contractual Services
58%
CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET
Function: General Government Fund # 101
Activity: Planning & Zoning Activity# 41910
Activity Scope
Responsible for all planning and zoning related functions of the City. Activities administered by this department
include requests for variances, subdivisions, re -zonings, zoning code amendments, signs, conditional use
permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective
Inspections, Code Enforcement, and Community Development.
The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly
to review the above requests and to make recommendations to the City Council in an advisory capacity.
Objectives
1. Continue to work on Rental Housing registrations.
2. Continue improvements of the City's planning process.
Issues
1. Rental Housing registrations.
2. Refine Building Permit process.
3. Research and refine an Administrative Fines process.
Budget Commentary
The budget for 2025 is an increase of 28.8% over the 2024 budget. Contractual services includes $60,000 for
Software Conversion for Permits, Community Development, & Code Enforcement.
Budget Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Full -Time Equivalent positions
Expenditures by Classification
2022
ACTUAL
$ 115,217
84,002
2023
ACTUAL
$ 190,620
123
37,062
2024
BUDGET
$ 239,180
85,760
2025
BUDGET
$ 271,600
88,320
14.3% 42.6% 10.8%
25%
oPersonnel Services
o Commodities
a
oContractual Services
75%
CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET
Function: General Government Fund # 101
Activity: Government Buildings Activity # 41940
Activity Scope
This department captures all of the operation/maintenance related costs for the City Hall and Government Building
facilities.
The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall
off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004.
45% of the City's portion of the Ramsey County maintenance facility is charged to this budget.
Objectives
Maintain a reputable facility to house meetings and staff.
Issues
Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002
Budget Commentary
The 2025 budget is an increase of 3.9% from the previous year's budget primarily due to anticipated rent increase
for the Public Works maintenance facility.
Budaet Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Full -Time Equivalent positions
Expenditures by Classification
2022
2023
2024
2025
ACTUAL
ACTUAL
BUDGET
BUDGET
$ 35,823
$ 38,713
$ 38,100
$ 39,403
8,056
10,786
9,180
9,180
170,221
179,316
185,620
191,662
$ 214,101
$ 228,815
$ 232,900
$ 240,245
6.9%
1.8%
3.2%
16% 4%
a Personnel Services
O Commodities
Contractual Services
80%
CITY OF ARDEN HILLS, MINNESOTA
PUBLIC SAFETY SUMMARY
EXPENDITURE ANALYSIS
2024
PERCENT
2022
2023
ORIGINAL
2025
OVER(UNDER)
Total By Program
ACTUAL
ACTUAL
BUDGET
BUDGET
2023 BUDGET
Police
$ 1,452,262
$ 1,491,764
$ 1,585,240
$ 1,761,288
11.1%
Dispatch
61,808
68,737
70,390
73,570
4.5%
Fire
696,675
751,177
833,930
906,321
8.7%
Emergency Management
6,622
8,587
9,260
9,680
4.5%
Protective Inspections
328,682
383,744
396,120
379,360
-4.2%
Totals
2,546,049
2,704,009
2,894,940
3,130,219
8.1%
Total By Classification
Personnel Services
1,553
662
1,250
1,250
0.0%
Commodities
1,512,301
1,598,810
1,661,990
1,830,458
10.1 %
Contractual Services
758,483
819,914
904,320
979,891
8.4%
Capital Outlay
0
0
0
0
N/A
Other Charges
0
0
0
0
N/A
Totals
2,272,337
2,419,387
2,567,560
2,811,599
9.53/.
Staffing
Full-time equivalents 0.00 0.00 0.00 0.00
y 3,500
3,000
c 2,500
2,000
1,500
1,000
Expenditures 500
0
ACTUAL ACTUAL BUDGET BUDGET
2022 2023 ORIGINAL 2025
2024
CITY OF ARDEN HILLS, MINNESOTA
Function: Public Safety
Activity: Police
2025 BUDGET
Fund # 101
Activity # 42100
Activity Scope
Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff's
Department. Animal control services are included in this budget.
Objectives
Continue contracting for law enforcement and animal control services.
Issues
1. Resident concerns over police coverage and visibility.
2. Response times.
Budget Commentary
Arden Hills' portion of the Ramsey County Sheriff's Contracting
Communities
2025 budget increased 8.8% over
2024. Animal control costs and boarding are included within this
budget.
2022
2023
2024
2025
Budget Summary ACTUAL
ACTUAL
BUDGET
BUDGET
Personnel Services $ - $
-
$ -
$ -
Commodities -
-
-
-
Contractual Services 1,452,262
1,491,764
1,585,240
1,761,288
Total $ 1,452,262 $
1,491,764
$ 1,585,240
$ 1,761,288
Percent Change
2.7%
6.3%
11.1 %
Expenditures by Classification
100%
13 Personnel Services
O Commodities
Contractual Services
CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET
Function: Public Safety Fund # 101
Activity: Dispatch Activity # 42150
Activity Scope
Emergency dispatch services are provided by Ramsey County.
Objectives
Continue contracting dispatch services.
Issues
Continue to maintain service levels at a reasonable cost.
Budget Commentary
Arden Hills' portion of the Ramsey County 911 Dispatch Department operating budget increased by 4.5%.
2022
2023
2024
2025
Budget Summary
ACTUAL
ACTUAL
BUDGET
BUDGET
Personnel Services
$ -
$ -
$ -
$ -
Commodities
-
-
-
-
Contractual Services
61,808
68,737
70,390
73,570
Total
$ 61,808
$ 68,737
$ 70,390
$ 73,570
Percent Change
11.2%
2.4%
4.5%
Expenditures by Classification
100%
E3 Personnel Services
E3Commodities
Contractual Services
CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET
Function: Public Safety Fund # 101
Activity: Fire Activity # 42200
Activity Scope
Fire protection for Arden Hills is provided by the Lake Johanna Fire Department on a contractual basis. Lake
Johanna Fire Department presently provides services to the cities of Arden Hills, Shoreview, and North Oaks.
Arden Hills pays a percentage of operating and capital costs based on a formula approved by the Lake Johanna
Fire Department and Arden Hills City Council.
Objectives
Continue contracting for fire protection services.
Issues
Continue to maintain service levels at a reasonable cost.
Budget Commentary
Arden Hills' portion of the Lake Johanna Fire Department operating budget increased 8.7%. This budget reflects
increases to operating costs.
Budaet Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Expenditures by Classification
2022
696,675
100%
2023
751,177
2024
833,930
2025
906,321
7.8% 11.0% 8.7%
O Personnel Services
a Commodities
E3Contractual Services
CITY OF ARDEN HILLS, MINNESOTA
2025 BUDGET
Function: Public Safety Fund # 101
Activity: Emergency Management Activity # 42300
Activity Scope
Emergency Management coordination for the City is required by the Federal Government. This department works
closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake
Johanna Fire Department. The City contracts with a consultant to provide these services.
Objectives
1. Update City's Emergency Response Policy and Procedures.
2. Train staff in emergency management procedures.
Issues
Coordinate with Ramsey County's emergency response procedures and policies.
Budget Commentary
The 2025 budget is an increase of 4.5% from the 2024 budget or $420.
Budget Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Full -Time Equivalent positions
Expenditures by Classification
2022
2023
2024
2025
ACTUAL
ACTUAL
BUDGET
BUDGET
$ 5,161
$ 5,164
$ 7,710
$ 8,030
1,461
3,423
1,550
1,650
$ 6,622
$ 8,587
$ 9,260
$ 9,680
29.7%
7.8%
4.5%
17%
O Personnel Services
O Commodities
E3Contractual Services
83%
CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET
Function: Public Safety Fund # 101
Activity: Protective Inspections Activity # 42400
Activity Scope
This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections
within the City. Electrical inspections are contracted with an independent inspection firm. This department is also
responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances.
Objectives
1. Continue implementation of the building codes.
2. Continue to work on Building Permit software to produce Council reports.
Issues
1. Managing and prioritizing department workloads.
2. Keep up with rental license inspections of investor owned residential properties.
3. Continue implementation and design of new Building Permit software and reports.
Budget Commentary
The 2025 operating budget is a decrease of -0.5% from the previous year's budget.
There is a decrease of
$8,000 for electrical inspection services based on projected revenues.
2022 2023
2024
2025
Budget Summary ACTUAL ACTUAL BUDGET
BUDGET
Personnel Services $ 268,552 $ 279,459 $
319,670
$ 310,590
Commodities 1,553 662
1,250
1,250
Contractual Services 58,578 103,623
75,200
67,520
Total
Percent Change
Full -Time Equivalent positions
Expenditures by Classification
18%
16.8% 3.2% (-4.2%)
2.62 2.50 2.74 2.77
82%
OPersonnel Services
oCommodities
OContractual Services
CITY OF ARDEN HILLS, MINNESOTA
PUBLIC WORKS SUMMARY
EXPENDITURE ANALYSIS
2024
PERCENT
2022
2023
ORIGINAL
2025
OVER(UNDER)
Total By Program
ACTUAL
ACTUAL
BUDGET
BUDGET
2023 BUDGET
Streets
$ 914,150
$ 682,508
$ 853,380
$ 951,556
11.5%
Totals
914,150
682,508
853,380
951,556
11.5%
Total By Classification
Personnel Services
317,000
337,706
381,130
430,106
12.9%
Commodities
66,755
59,540
65,500
66,000
0.8%
Contractual Services
530,395
285,261
406,750
455,450
12.0%
Capital Outlay
0
0
0
0
N/A
Other Charges
0
0
0
0
N/A
Totals
914,150
682,508
853,380
951,556
11.57/.
Staffing
Full-time equivalents 2.36 2.40 2.49 2.61
N 1,000
N 800
3
O
600
Expenditures 400
200
0
ACTUAL ACTUAL BUDGET BUDGET
2022 2023 ORIGINAL 2025
2024
CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET
Function: Public Works Fund # 101
Activity: Street Maintenance Activity # 43100
Activity Scope
This department is responsible for maintaining City streets, including snowplowing, minor street repair, street
signs, and street sweeping.
Objectives
1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching
and overlays.
2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance
techniques no longer provide the desired results.
3. Maintain and update equipment and vehicles.
Issues
1. Implement a capital improvement program for City infrastructure.
2. Balance the public works department needs with available funds.
3. Aging equipment.
4. Increased safety regulation for equipment and vehicles.
Budget Commentary
The 2025 operating budget is an increase of $140,390 from the previous year's budget. Personnel service
increases are due to an increase in the fte allocation, step, COLA and insurance benefit increases. Adjustments
were made to contractual services for sea I coati ng/resu rfaci ng and in-house paving costs.
2022
2023
2024
Budget Summary
ACTUAL
ACTUAL
BUDGET
Personnel Services
$ 317,000
$ 337,706
$ 381,130
Commodities
66,755
59,540
65,500
Contractual Services
530,395
285,261
406,750
Total
$ 914,150
$ 682,508
$ 853,380
Percent Change
(-25.3%)
25.0%
Full -Time Equivalent positions
2.36
2.40
2.49
Expenditures by Classification
2025
RI Irl(_-GT
$ 430,106
66,000
455,450
$ 951,556
11.5%
7 6;1
0
45%
OPersonnel Services
o Commodities
E3Contractual Services
7%
CITY OF ARDEN HILLS, MINNESOTA
PARKS & RECREATION SUMMARY
EXPENDITURE ANALYSIS
2024
PERCENT
2022
2023
ORIGINAL
2025
OVER(UNDER)
Total By Program
ACTUAL
ACTUAL
BUDGET
BUDGET
2023 BUDGET
Recreation
$ 178,808
$ 176,655
$ 241,970
$ 336,622
39.1%
Parks
486,969
544,634
588,030
678,227
15.3%
Totals
665,777
721,288
830,000
1,014,849
22.3%
Total By Classification
Personnel Services
361,770
364,763
425,570
501,707
17.9%
Commodities
74,038
112,797
102,090
104,628
2.5%
Contractual Services
106,174
117,252
140,960
147,020
4.3%
Capital Outlay
0
0
0
0
N/A
Other Charges
0
0
0
0
N/A
Totals
541,982
594,812
668,620
753,355
12.7%
Staffing
Full-time equivalents 3.03 2.98 3.09 3.28
N 1,200
M 1,000
00 800
s
H
600
Expenditures
400
200
0
ju
ACTUAL ACTUAL BUDGET BUDGET
2022 2023 ORIGINAL 2025
2024
CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET
Function: Parks and Recreation Fund # 101
Activity: Recreation Activity # 45120
Activity Scope
This department provides all recreational activities to residents of Arden Hills, as well as residents from
neighboring communities.
Objectives
To provide recreational activities to residents of Arden Hills.
Issues
1. Develop senior programming.
2. Budget constraints.
Budget Commentary
The 2025 operating budget is an increase of 9.2% from the previous year's budget. This is mainly due to
allocation, step, COLA and insurance benefit increases.
2022
2023
2024
2025
Budget Summary
ACTUAL
ACTUAL
BUDGET
BUDGET
Personnel Services
$ 123,795
$ 126,476
$ 161,380
$ 261,494
Commodities
14,553
15,360
23,400
22,250
Contractual Services
40,460
34,818
57,190
52,878
Total
$ 178,808
$ 176,655
$ 241,970
$ 336,622
Percent Change
(-1.2%)
37.0%
39.1 %
Full -Time Equivalent positions 1.12 1.26 1.19 1.37
% of costs covered by revenue 44.4% 37.2% 30.9% 27.4%
Expenditures by Classification
16%
a Personnel Services
O Commodities
6%
OContractual Services
78%
CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET
Function: Parks and Recreation Fund # 101
Activity: Park Maintenance Activity # 45200
Activity Scope
Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry
program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass,
maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree
preservation within the parks system of the City. These assets of the City are extensively used by the residents,
and improvements must be made to uphold the safety, functionality and beauty the City represents.
Objectives
1. Continue pathway maintenance.
2. Continue implementing City's Comprehensive Park and Trails plan.
Issues
1. Other maintenance concerns coming up and not allowing completion of existing projects.
2. Budget constraints for future and existing projects.
Budget Commentary
The 2025 operating budget is an increase of 9.7% from the previous year's budget. This is mainly due to
allocation, step, COLA, temp wages, and insurance benefit increases.
Budaet Summary
Personnel Services
Commodities
Contractual Services
Total
Percent Change
Full -Time Equivalent positions
Expenditures by Classification
2022 2023 2024 2025
$ 347,218 $ 349,403 $ 402,170 $ 479,457
33,578 77,978 44,900 51,750
106,174 117,252 140,960 147,020
11.8% 8.0% 15.3%
2.98 3.09
a Personnel Services
22%
13Commodities
Contractual Services
7%
71%
CITY OF ARDEN HILLS, MINNESOTA
MISCELLANEOUS SUMMARY
EXPENDITURE ANALYSIS
2024
PERCENT
2022
2023
ORIGINAL
2025
OVER(UNDER)
Total By Program ACTUAL
ACTUAL
BUDGET
BUDGET
2023 BUDGET
Unallocated $ 102,540
$ 171,140
$ 50,000
$ 50,000
0.0%
Totals 102,540
171,140
50,000
50,000
0.0%
Total By Classification
Personnel Services
- - - - N/A
Commodities
- - - - N/A
Contractual Services
- - - - N/A
Capital Outlay
- - - - N/A
Other Charges
102,540 171,140 50,000 50,000 0.0%
Totals
102,540 171,140 50,000 50,000 0.0%
Staffing
Full-time equivalents 0.00 0.00 0.00 0.00
200
r
3
Expenditures F 100
0
ACTUAL ACTUAL BUDGET BUDGET
2022 2023 ORIGINAL 2025
2024
CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET
Function: Unallocated Fund # 101
Activity: Transfers Activity # 49300
Activity Scope
The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds
within the City financial structure.
Objectives
1. To build reserves for capital equipment replacement.
2. To subsidize infrastructure improvements.
Issues
Budget constraints.
Budget Commentary
This budget is used to account for transfers out of the General Fund to other funds of the City. $102,540 and
$171,140 was transferred to the PIR fund in 2022 and 2023 respectively. Both the 2024 and 2025 budgets include
a transfer to the Cable Fund of $50,000.
2022
2023
2024
2025
Budget Summary
ACTUAL
ACTUAL
BUDGET
BUDGET
Personnel Services
$ -
$ -
$ -
$ -
Commodities
-
-
-
-
Contractual Services
-
-
-
-
Other Charges
102,540
171,140
50,000
50,000
Total
$ 102,540
$ 171,140
$ 50,000
$ 50,000
Percent Change
66.9%
(-70.8%)
0.0%
Expenditures by Classification
o Personnel Services
o Commodities
0Contractual Services
o Other Charges
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