Loading...
HomeMy WebLinkAbout10-14-24-RMayor: Address: David GrantIt 1245 W Highway 96 Arden Hills MN 55112 -A HILLS Councilmembers: EN Phone: Brenda Holden 651-792-7800 Emily Rousseau Regular City Council Tena Monson Website: Tom Fabel Agenda www.cityofardenhills.org October 14, 2024 7:00 p.m. City Hall City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.orci/320/Watch- City-Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER - Declare October 14, 2024 a Non -Holiday to Conduct City Business 1. APPROVAL OF AGENDA 2. TCAAP/Rice Creek Commons Update Jessica Jagoe, Interim City Administrator 3. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 4. RESPONSE TO PUBLIC INQUIRIES 5. PUBLIC PRESENTATIONS 6. STAFF COMMENTS 6.A. Transportation Update David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF 7. APPROVAL OF MINUTES 7.A. September 9, 2024 City Council Work Session Documents: 09-09-24-WS.PDF 7.B. September 9, 2024 Regular City Council Documents: 09-09-24-R.PDF 7.C. September 23, 2024 City Council Work Session Documents: 09-23-24-WS.PDF 7.D. September 23, 2024 Regular City Council Documents: 09-23-24-R.PDF 8. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8.A. Motion To Approve Claims And Payroll Joua Yang, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO PDF 8.B. Motion To Acknowledge Application Of Catholic United Financial For An Exempt Permit To Conduct A Raffle With The Drawing Being March 27, 2025 With No Waiting Period Julie Hanson, Assistant to the City Manager/City Clerk Documents: MEMO PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.C. Motion To Approve Master Agreement For Maintenance Of Traffic Control Signal Systems Agreement With Ramsey County David Swearingen, Public Works Director/City Engineer Documents: MEMO PDF ATTACHMENT A.PDF 8.D. Motion To Approve Agreement For Maintenance Of Traffic Control Signal Systems Agreement - Mounds View High School Crosswalk David Swearingen, Public Works Director/City Engineer Documents: MEMO PDF ATTACHMENT A.PDF 8.E. Motion To Approve Payment No. 5 - S.M. Hentges & Sons, Inc. - 2024 PMP Street And Utility Improvements Project Lucas Miller, Assistant Public Works Director Documents: MEMO PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 9. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 10. PUBLIC HEARINGS 11. NEW BUSINESS 12. UNFINISHED BUSINESS 13. COUNCIL/STAFF COMMENTS ADJOURN STAFF COMMENTS - 6A '!Tt -fi II�)EN_ HILLS MEMORANDUM DATE: October 14, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, Public Works Director/City Engineer SUBJECT: Transportation Update Budgeted Amount: Actual Amount: Funding Source: A verbal update will be provided at the City Council meeting. Page 1 of 1 ,.It -ii DEN HILLS Approved: October 14, 2024 DRAFT CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION SEPTEMBER 9, 2024 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the City Council Work Session at 5:30p.m. Present: Mayor David Grant, Councilmembers Tom Fabel, Brenda Holden, Tena Monson and Emily Rousseau Absent: None Also present: Interim City Administrator Jessica Jagoe; Finance Director Joua Yang; Public Works Director/City Engineer David Swearingen; Assistant Public Works Director, Lucas Miller and Assistant to the City Administrator/City Clerk Julie Hanson 1. PUBLIC INQUIRIES/INFORMATIONAL None. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. 2025 Park Improvements Design Discussion Assistant Public Works Director Miller stated that the PTRC met on August 20. They reviewed the survey results from the open house and the online survey. They recommended following the majority recommendation of the park users' surveys for both the play structure types and colors. They also recommended a shade structure be added to the Arden Hills Park. Assistant Public Works Director Miller introduced Bryce Shearen from Bolton and Menk to go over the structure and color survey results. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 2 Bryce Shearen pointed to the survey results included in the agenda packet. He stated that the open house was well attended. They wanted to capture as many opinions as possible so the survey was provided online for residents who couldn't attend the open house. Bryce Shearen discussed the survey results for Arden Oaks Park. He said Option 1 had the greatest number of votes. It is the larger structure. The color palette was Option 5. Bryce Shearen said the survey respondents selected Option 4 for Freeway Park had Option 4 had the greatest number of votes. Option 5 was the chosen color palette, for this park, as well. Bryce Shearen noted there was some discussion regarding the parks looking a little different. Selecting the second color choice for one of the play structures may be an option. Bryce Shearen discussed the cost. He said these play structures can be purchased using competitive purchasing agreements to receive a discounted price. He showed the difference between the retail cost and the cost with competitive purchasing agreement. MWP also offers grants. He showed the prices of each park, after discounts and if the City applied for the grant and were awarded the maximum grant amount. There is no guarantee that a grant will be awarded, but with Council direction, they will get started on the application process. He said the grant amount is capped and they are awarded on a first come, first served basis. Mayor Grant asked when the grant application opens. Bryce Shearen said the grant opened at the beginning of August and will close in the middle of October or when funds run out. Councilmember Holden recalled the City received a grant from a playground vendor. She thinks typically they quote you expensive cost and then give you 30% off. Bryce Shearen confirmed. He said if the grant is not approved or we don't receive enough funds, we would deny the grant and buy the equipment through the purchasing contract. He said there are still a lot of moving pieces with both of these projects. Narrowing down these details will help the projects to continue moving forward. Future discussions will include ADA access, adding trails and a possible fence or barrier. Councilmember Monson noted the budget is $150,000 for the playground structure. She looked at Freeway Park. She noted that if we went with Option 4, through St. Croix Rec, we'd be there. She asked for confirmation that there's no grant option for that one. Bryce Shearen confirmed. The purchase would be made through the state purchasing contract. Councilmember Monson asked if MWP offered Option 4. Bryce Shearen said no. That is a different manufacturer. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 3 Councilmember Monson asked about Arden Oaks Park. If Option I was selected, that would be MWP. She said if we don't the grant it would be $67,000 over budget. With the grant we would be $25,000 over budget. Bryce Shearen confirmed. Public Works Director and City Engineer Swearingen wanted to add that the budget for the hard -court rehabs is probably over -budgeted. Any overage in that budget could be allocated towards the structures. Councilmember Monson clarified that additional budget funds for Freeway Park, could be allocated to Arden Hills Park. Public Works Director and City Engineer Swearingen confirmed. Councilmember Holden thought that Option I was quoted from St. Croix and that MWP would probably have something very similar. Bryce Shearen stated they may have something similar, but not in the budget that was specified. The vendors were given the budget, and these were the options we received. Mayor Grant asked if there were any concerns if we chose a different vendor for the two parks. Bryce Shearen said he doesn't have any concern about using two vendors but would defer to staff about what they were comfortable with. Public Works Director and City Engineer Swearingen said Public Works is comfortable with it. Councilmember Holden said typically if a slide or other equipment breaks, there's one on hand because the same equipment was used throughout the parks. She asked if that will be an issue. Public Works Director and City Engineer Swearingen is not worried about that. He said having two different contacts to deal with is not a concern. Councilmember Monson remembered discussion at the open house that one of the parks be a traditional playground and the other be a nature -based playground. She is curious if that is an option. Bryce Shearen said he talked to the vendors after that meeting and they both said that is an option. They can design whatever we want. That would mean taking a step back and letting residents vote on that type of equipment. He has not requested proposals from the vendors, but he can do that, if Council wishes. Councilmember Monson wondered if he had a price range for what a nature -based playground would cost, or what $150,000 could buy. Bryce Shearen said those are custom playgrounds. He would anticipate there would be fewer features in that type of play structure. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 4 Councilmember Monson wondered what Council appetite would be for moving forward with Freeway Park this year because that falls into the budget. Then hold off on Arden Oaks to see what a nature -based playground could look like. Then the projects would be staggered. Councilmember Fabel asked how much of the expenditure for this project is built into the 2025 budget numbers that will be discussed later in tonight's meeting. Finance Director Yang said the entire $475,000 is in there. Councilmember Fabel said his concern is one of the issues to be discussed later is the expansion of the Public Works Department, to include a full time Parks position. He believes that position is a higher priority than some of this equipment. He wondered if money could be transferred from the Capital Improvement Fund into the General Fund to cover that. Finance Director Yang confirmed. Councilmember Fabel said he is concerned about the Public Works position. He thinks that's important. Mayor Grant asked Councilmember Monson to provide a better understanding about what a nature -based playground is. Councilmember Monson said they are not a traditional playground structure. The ones she has seen are well built with a lot of investment. They can have streams and sand pits and rocks to climb and trees to build forts. She doesn't envision the City would have one that extensive. She is willing to explore the options because she just doesn't know what could be included on the City's budget. Mayor Grant asked what the useful life of a play structure is. Bryce Shearen said they should be programmed at 20 years. Councilmember Holden asked what parks are next in line to be improved. Public Works Director and City Engineer Swearingen replied Ingerson and Sampson in 2027 and Royal Hills in 2029. Councilmember Holden doesn't think Arden Oaks is the right location to have a nature -based playground. It has a lot of sun exposure. She thinks a location with more shade trees would be a better option. She said Sampson is a smaller park on two major pathways. She thought that might be a good location to consider. Councilmember Rousseau was hoping there would be a variation that included a ninja course. She didn't know if that might become outdated in a short time. She agrees that Arden Oaks is not the location to explore a nature -based playground. She thinks the residents selected Option 1 at Arden Oaks and that's probably a good choice for that location. She thinks Freeway Park is more of a destination park and it would be better to look at that location for a nature -based park, if one or the other of the current parks are to be considered. She thinks the two structures should be ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 5 different colors because that's how kids will differentiate them. They will ask to go to the green park or the blue park. Councilmember Monson said she is comfortable with looking at Freeway Park as the option for a nature park. She has heard from residents that those two parks are so close in proximity, and they would prefer some variation. Mayor Grant agrees that Arden Oaks is flat and he thinks the proposed Option 1 would be a great sizable improvement for that location. It looks nice. He is open to delaying Freeway Park to explore other possibilities. He asked if it's possible to ask the vendors to submit bids on a nature - based playground at Freeway. Bryce Shearen said he can request the playground designers come up with a nature -based option at Freeway Park. He said the budget is what it is. The designers will submit bids to include what can be done for the budgeted cost. Mayor Grant thinks it makes sense to move forward with Arden Oaks. Councilmember Holden said she attended Nite to Unite at Freeway Park and those residents are looking forward to the playground they voted for, to be built. She noted it's been postponed twice. She said residents want the fence up, they want the playground to be safe for their kids and they are looking forward to it. She asked if getting bids would push the installation out another year. Bryce Shearen didn't think it would delay it for another year. He said MWP could probably get a design together this year, but it might leak into November, so that would be past the grant deadline so potential savings would be lost. Councilmember Holden wondered if there would be another open house to discuss playground vs. nature -based equipment. She thinks residents already looked at this location and they are anxiously awaiting a new park. Mayor Grant asked if a nature park would have a longer lifespan than a traditional playground. Bryce Shearen noted there are different styles. Some options use real wood which would lessen the life cycle and it would be more work to maintain. Some styles use faux wood. It is molded material that are made to look like wood. Those have about a 20-year life cycle. He said the idea behind nature play is some of the real wood element allows the playground to change. Kids will experience nature by seeing some of that decay. He said that type of structure is usually found at a nature preserve settings with an educational component. He believes that for a neighborhood setting it would be better to go with the faux wood. Mayor Grant thinks there would have to be neighborhood engagement before completely changing the plan. He thinks installing Arden Oaks gets something for both neighborhoods. He wonders about resurfacing Freeway Park. Can that project move forward, so residents can play basketball and pickleball while the discussion surrounding the play structure continues? ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 6 Bryce Shearen didn't see any issues with phasing the construction. There would be a savings if both parks are resurfaced at the same time. He thought that phasing could be scheduled in May or June of 2025. Assistant Public Works Director Miller confirmed that it would be more cost effective to keep the two resurfacing projects together. Those projects could move forward without impacting the footprint of the play structure. Mayor Grant said that would allow progress at each location, so residents are getting something sooner. Councilmember Holden asked if the fence could be installed at the same time. Assistant Public Works Director Miller thought that was a possibility. Councilmember Holden asked how the drainage is at that location. Assistant Public Works Director Miller said there are a couple of low spots. There has been a little bit of improvement, but not a lot. Councilmember Monson summarized what she heard. Council will green -light Arden Oaks, as defined in the survey, with a possible color change. The City will move forward with the hard court rehab. The play structure at Freeway will be put on hold until the residents can weigh in on if they even want a nature -based structure and then seeing their thoughts after they see what the proposals include for that amount of money. Mayor Grant said there needs to be neighborhood engagement. They have been given the options and they made their selection. The City can't just move forward with installing something completely different. He wondered if the vendors can share some concept designs of other locations where they've done these. Then the public could see examples before having a complete redesign of current proposals. Bryce Shearen said he could ask for examples. A lot of times the vendors want to go through the process of designing something specific to the space. We wouldn't want residents seeing another park concept, using similar features but it cost $300,000. He will reach out to ask the vendors for examples. Mayor Grant said the eventual play structure install will need to be completed without damage to the hard -court surface. Councilmember Monson would be open to Council exploring examples. Then they can determine if it's even worth it to request public opinion if Council determines a suitable nature - based option can't be built for the $150,000. Councilmember Rousseau agreed and would like to have some examples brought to the next work session for Council to discuss. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 7 Mayor Grant agreed Council should see examples. His concern is the residents selected a design for Freeway Park that is multi -age and well thought out. He thinks the natural parks cater more to younger children. Councilmember Monson thought that was a good point. She thought the concept experiment they are conducting at the Council level may help determine if another location might be a better fit. Mayor Grant thought maybe the answer is Sampson Park. Councilmember Monson agreed Sampson Park would be a great location for a nature park. She is discussing this because the residents specifically requested something completely different between the two locations. Councilmember Holden noted her discussions at Nite to Unite were with a lot of residents who have small kids. She doesn't think there are a lot of families running from park to park. She thought maybe the older kids do, but crossing County Road E is difficult. She didn't hear the request for different concept designs out of her discussions. Mayor Grant asked if Councilmember Holden is in favor of the modular designed park. Councilmember Holden said she is willing to see a nature -based concept plan by November. She wants Freeway Park to have something next year. Mayor Grant said the hard -court improvement will make sure that park gets something. Councilmember Holden stated a three -year -old isn't going to be interested in a hard -court. Mayor Grant summarized that Arden Oaks will move forward, as well as Freeway Park fencing and hard -court. A work session discussion is forthcoming regarding what features could be included in a composite nature park. He wondered if there is a list of residents who attended the open house. Staff confirmed there was a sign in sheet. Councilmember Holden said there is a neighborhood email. Bryce Shearen said he would need a couple weeks to pull some examples together and he will send it to staff as soon as possible. Public Works Director and City Engineer Swearingen requested specific direction. He asked if the nature options should be brought to Council in a work session or should the information be sent in an email prior to public engagement. Mayor Grant wants Council to have a chance to look at what the options are. Councilmember Holden asked what the budget amount is, that we are requesting options for. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 8 Public Works Director and City Engineer Swearingen said they will request that they stay within the original $150,000 budget. B. Comp and Class Study Update Tessia Melvin began the discussion by stating that nothing has changed from the previous discussions. She said Council has selected the pay philosophy and pay grid. Three steps will be cut from the bottom of the grid and three will be added to the top. Next steps are implementation. She anticipates that with the change in City Administrator, there will likely be some savings as the previous Administrator was maxed out and a new one would most likely be hired around the third step range. Councilmember Holden disagreed. She stated it's hard to find a good City Administrator and usually the offer must be high. Tessia Melvin said that is a discussion Council can have when the time is right. She thought typically you aren't going to start someone at the top step. She said savings also come depending on when the position is hired. There will be some savings because that salary will only be paid out when the position is filled. It won't be for the entire year. Tessia Melvin outlined the recommendation for implementation be the 3% cost of living adjustment (COLA), cut the bottom three and add three to the top then move employees into the closest step that benefits the employee. If the adjustment is made to the scale and employees stay at the same step, which would be a bigger cost up front. The first option would give employees a bump of 4-6%, the second option would give a higher percentage. Mayor Grant asked staff if either option could be implemented. Finance Director Yang confirmed it could be implemented either way. Councilmember Holden asked if the cost of $155,000 included social security and Medicare. Finance Director Yang confirmed. Councilmember Holden said she thought earlier the amount for FICA and PERA was $26,000 and $6,000 for the insurance. Finance Director Yang explained that a portion of it allocated to the General Fund and another portion to the Enterprise Fund. Councilmember Holden asked for confirmation this only includes non -union staff. Finance Director Yang confirmed. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 9 Councilmember Holden asked for confirmation that the current union contract will expire in January. Public Works Director and City Engineer Swearingen confirmed. He said negotiations have begun. Councilmember Monson noted the City hasn't done an analysis like this in several years. She believes the impact on the levy may be too big. She would like to understand what the levy impact would be if we come to market and move to above market over the next three years. She recognizes we are digging ourselves out of a hole and trying to be above average for a pay philosophy. She thinks the cost is too high to take on at one time. She would like to see what the cost of being at market and the costs of exceeding the market at 5% vs. 8% as outlined in the current option. She wants to understand what the scale of a change like that would be. Would it mean $20,000 or $100,000 difference? Tessia Melvin said she doesn't want to guess what that number might be. She said the most important question that should be answered tonight is the implementation of this. Will employees be placed at the closest step, by dollar amount, to what they are currently making or will they remain at the same step and receive that increase. She anticipates going from 8% to market, the cost will go down by a couple percent. Tessia Melvin said Council is saying they want to fix the grid immediately for hiring and retention. The implementation can be slowed down. She noted there are other ways to slow it down. Council could choose to do the COLA and everyone stays where they are. The rest could be implemented in July. She said she can keep giving different options but that is going to cause confusion. Her recommendation is to stay the course with the grid because people have seen it. If the grid starts changing, then people stop trusting the process. There are different ways to implement the changes to get to a more comfortable cost. If Council is saying that $124,000 is okay but $155,000 is too much, the implementation can be pushed to April or July or October. She can work with Finance Director Yang to come up with a scenario that keeps the budget impact at a certain dollar amount or percentage of levy impact. She has seen instances where initial discussions said one thing and Council lowered it. Employee morale goes down in those situations. The trust in the process can be lost. Councilmember Monson asked if changing from 8% above market to being at market, would change how the grid moves. Tessia Melvin confirmed. She said the grid is calibrated for 8%. Councilmember Holden said they did this three years ago and she said we are very close with only four positions below market. Tessia Melvin said the pay equity is done every three years. This is market analysis. Councilmember Holden understands but stated that is how we have adjusted the grid and COLA in the past. Sometimes it was 5% sometimes it was 3%. She thinks this option is too much money. She thinks if implementation is delayed until July, all we're doing is moving a bunch of money ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 10 into next year's increase. Either way, the cost is perpetual into future years. She said all discussions have been as of January 1. She thinks people have the expectation that they are going to get what the grid says at the first of the year. No matter what changes, people will be disappointed. Mayor Grant does not think factoring in a staff vacancy as a means of cost savings is appropriate. That should not be a part of the planning process. He said moving employees to the closest step to their current wage is how he would like to see it implemented. He would not characterize this as climbing out of a hole. He said they try to true this up every three years. He wondered how far behind you can really get in three years. He stated it is up to Council if they want to implement later than January 1. Interim City Administrator Jagoe pointed to the bench handout that councilmembers received at the beginning of the meeting. She had Finance Director Yang use Option 1 and the $155,000 based on her understanding of the council direction to look at employees doing the market analysis. That analysis showed which positions should be reclassified and then having those employees retain their tenure and moving them into the scale. She wanted to be clear; that was what Council is seeing with the $155,000. Councilmember Rousseau would like to see the difference if implementation was moved to July. Tessia Melvin said the way this was costed out was that on January 1, everyone receives the COLA and then moves into the grid. Depending on how Council decides to implement it, everyone either moves to the step that is closest to their current pay or receives the new rate at their current step. Then, everyone would step up on anniversary dates. She admitted we are kicking the can down the road either way. With the labor market as it is, it will be favorable to have a pay grid that is competitive. The implementation can move. Councilmember Monson gave a hypothetical example and stated the employee wouldn't lose money but would appear that they lost tenure. Interim City Administrator Jagoe confirmed. She said Option 1 was calculated by taking an equal percentage for every employee for an increase. If someone was at Step 5 they might be Step 2 on the new scale. There were employees who went up steps because the way it was calculated, every employee to average 6%. For some employees the closest step to their current wage wasn't 6% so those employees stepped higher. If positions were reclassified to meet market, their step went down. There are variables in play that gets everyone to the average. Tessia Melvin stated direction from the former City Administrator was that everyone should get something. She states that Option 2 is equitable because it leaves everyone at their step. The employees that will get more than the 6% will be the positions that are reclassified. They will keep their step and they're getting a new grade. Those employees are moving horizontally and vertically on the grid. Councilmember Monson thinks the example that uses $125,000 could create a tenure issue if an employee is bumped lower. She wants to understand, in the second option that uses $155,000, how an employee stays at the same step. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 11 Interim City Administrator Jagoe clarified that, in the $155,000 option, an employee who is at Step 5 would move to Step 2. You retain that tenure step but it's still a drop of three. Councilmember Holden said no one is losing any money. The only thing happening is shifting the grid to allow three more steps. Mayor Grant clarified that employees will not receive a step increase on January 1 but rather on their anniversary. Tessia Melvin confirmed. The step increase will happen at the employee's anniversary. Councilmember Holden thought from the initial discussions, one of the reasons January 1 was selected was because it made it much easier to implement. Now you will have people on two different grids throughout the year. That was the reason Council chose January 1 to change the grid system. Mayor Grant said Council needs to land somewhere. Tessia Melvin summarized that she isn't hearing a decision has been made. She hears that the cost needs to come down from $155,000. She can come back with some options. She asked for direction on what should be changed so she can come back with more options. Mayor Grant would like to maintain Option 1 at $124,000. Councilmember Rousseau would be interested to see what it would look like if there were two grids and employees would move to the new grid at their anniversary. Discussion ensued regarding what is included in the calculations. The $124,000 just included the wages. Including benefits, it would be a higher amount. Councilmember Monson asked what the levy impact is, as a percentage, based on what dollar amount. Finance Director Yang replied that approximately every $27,000 equals 0.5% impact on the levy. Councilmember Holden stated the union employees haven't negotiated their contract. She said they aren't going to agree to less than what the non -union employees are getting. She asked what the increase will be if union employees are given the same increase. Finance Director Yang said the amount in the budget right now is 3%. She could calculate what a larger increase will mean and bring the numbers back. Councilmember Fabel asked if the COLA is calculated into the wage on January 1. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 12 Tessia Melvin said on December 31St the COLA is calculated and then the step movement would follow that. Discussion ensued regarding how many employees were maxed out on the current grid and what step movement would look like with Option 1 at the $155,000 cost vs. $124,000. Councilmember Monson said she would like to have the budget discussion so she can understand what the levy impact of comp and class decision will be. Councilmember Fabel asked if the increases equal at least 6% in Option 2. Interim City Administrator Jagoe confirmed. Option 2 increases range from 6-10%. Councilmember Fabel asked if a person has been maxed out for more than a year, do they get seniority credit for any years they haven't had a step increase. Interim City Administrator Jagoe said the benefit to those employees is now they will have three additional steps where they were maxed out before. Councilmember Holden reminded that whatever happens here, will happen with the union. Tessia Melvin said there was no reclassification of any of the union positions. The wages were within market. Some language was added to job descriptions, but the classification of those positions did not change. Discussion ensued regarding how the decision was made to reclassify some positions and why some positions didn't warrant a change. Councilmember Monson said she is comfortable if the cost lands between $124,000 and $155,000. The numbers changing won't move the levy as much as she hoped unless something more dramatic was done. Mayor Grant summarized that it appeared that Option 1 was going to be the choice and now Option 2 seems to still be an option. Interim City Administrator Jagoe stated that Staff understood Council direction to be $155,000. She thinks there may be a discrepancy between how it was calculated and how it was conveyed. Staff didn't create a different strategy for implementation, the $155,000 amount is the direction, as she heard it, that Council gave. Councilmember Holden agreed, that is clearly the direction Council gave to staff. Interim City Administrator Jagoe summarized what she heard. This will be part of the bigger budget discussion. Staff will leave the amount that is there as a place holder for the budget discussion. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 13 Councilmember Fabel said it is a question of equity for him. He is inclined to believe it is more equitable for everyone going up about the same amount now with the reclassified employees having a more aggressive schedule. Tessia Melvin said she has enough direction for now and Finance Director Yang will let her know what amount is agreed upon and she will find options to make that work. The Council recessed the work session at 6:51pm. The Council reconvened the work session at 9:06 pm. Councilmember Fabel was not present for the continuation of the work session. C. Preliminary 2025 General Fund Budget Discussion Mayor Grant introduced the discussion. He said Council has agreed that they will give Finance Director Yang a range for the preliminary levy. The Preliminary Levy needs to be agreed upon by the end of the month. Finance Director Yang continued the discussion on the preliminary general fund budget for 2025. The City is required to adopt a maximum tax levy by the end of September. This will have to be done at the September 23 Council meeting. She is seeking direction for what scenarios Council would like Staff to bring forward. Finance Director Yang provided 5 scenarios based off the August 191h Special Work Session and guidance provided by council. Scenario 1 includes a 3% COLA, 10% health and 4% dental increases and Option 1 for $155,000, from the previous Work Comp Study. It also includes Ramsey County Police, Lake Johanna Fire Department and Ramsey County Election Services contractual increases. The CIP increase of $160,000 is also included. There is a $100,000 of EDA levy transfer to the General Fund. Scenario 2 includes everything in Scenario 1 with the addition of $151,000 for Public Works staffing updates. Scenario 3 includes Scenario 2 with the addition of the Lake Johanna Fire Station. Scenario 4 includes Scenario 3 with the addition of Old Highway 10 Trail. Scenario 5 includes Scenario 4 with the addition of Lake Johanna Boulevard Trail. Councilmember Rousseau would like to discuss the Franchise Fee. If Council decides not to move forward with the franchise fee, that could change how this looks. Councilmember Monson agreed. She wondered what the timing was on the franchise fee. Finance Director Yang said it would be 90-days prior to implementation. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 14 Councilmember Monson asked when the first bond payment will be made. Finance Director Yang said the first bond payment would be in February 2026. Discussion ensued regarding the need for a public hearing to keep residents informed. Mayor Grant said the fire station is going to happen. He said the Public Works staff updates are likely but is not as certain as the fire station. Councilmember Monson said either option is unpalatable. Mayor Grant said that point is well taken. He would like to separate needs and wants, for lack of a better way to phrase it. He noted the fire station is an absolute need. Finance Director Yang clarified that Scenario 3 would be if the City levies for the new fire station, rather than using franchise fees. Mayor Grant would prefer to see the fire station become Scenario 2 and would like Scenario 3 to include Scenario 1, plus the fire station, plus Public Works. Councilmember Rousseau likes the scenarios laid out as they are. She noted four councilmembers support franchise fees going to the fire department. Mayor Grant agreed with that reasoning. Councilmember Holden thought Scenario 4 should be higher on the list because the City has received two grants. She asked if the county has raised the amount they will give. Public Works Director and City Engineer Swearingen said they will. They haven't provided the exact amount yet. Councilmember Monson would like to look at the baseline numbers. She understands the permit software conversion is included. She wondered if that can be pushed. She would like Staff s opinion on what else could be pushed. She would like to get the baseline amount lowered and then discuss what else could be swapped around, within these scenarios. Public Works Director and City Engineer Swearingen said the street maintenance program could be flexible. Those projects could be scaled back because they already have the initial chip seal layer down so it wouldn't affect the life of the road. The proposed project is a sealant over that initial chip seal. He could reduce the amount by $75,000 and feel comfortable. Councilmember Holden asked if everyone has reviewed the Master Park Plan. She wondered what could be postponed. Councilmember Monson had considered bringing in the proposed Parks Manager position later in the year. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 15 Interim City Administrator Jagoe said the current permit system is functioning. The customer support for that program is nonexistent. The concern is, if something happens to the system, there is no support department to help work through that. Mayor Grant asked if the software we have is an old version that is no longer supported. Interim City Administrator Jagoe this would be change to an entirely new vendor because the program we use doesn't have an option to upgrade. We must switch. She noted the program we have functions. Councilmember Holden said she thinks permitting/licensing is one of the basic services provided to residents. She would not want to give that up. Councilmember Monson asked what the impact would be if the loader for Public Works was pushed. Finance Director Yang said the levy could be reduced by $110,000 for 2025 but it would have to be revisited in future years. Councilmember Holden thought Staff was going to look at purchasing something else. Public Works Director and City Engineer Swearingen hasn't had time to do that research yet. Councilmember Monson calculated the items discussed would be a 4% reduction. She wondered if that could be applied across the scenarios. Finance Director Yang confirmed. Councilmember Holden asked if the street maintenance amount could be lowered to $25,000. Public Works Director and City Engineer Swearingen thought that is possible and he can look at a scenario where that won't need an increase at all, this year. Councilmember Monson would prefer to use funds to help support the personnel costs of the market adjustment. She wants that to stay under $155,000. She doesn't like the initial calculation of 20% levy increase. She understands it can be lowered after the preliminary levy approval, but she would like to lower the preliminary number now, if possible. Councilmember Holden asked what mandates are unfunded. She reminded there are other discussions that have not happened. Discussion ensued regarding what impact it would have if certain items were delayed or removed. Finance Director Yang summarized that she heard direction to update to reduce the Equipment and Replacement Fund by $110,000 and $30,000 for the street maintenance program. Public Works Director and City Engineer Swearingen said he is nearly certain he can reduce the entire street maintenance program amount to $0. He will just need to make some calculations based on a bigger project next year. He received the street maintenance condition results. The City ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 16 is in really good shape. The Karth Lake neighborhood will be taken care of in 2026 and the rest of the city is in a maintenance period. Councilmember Holden would like staff s input on the Comp and Class Study. She is concerned that Council discussion was one thing and that it seems the direction has changed. She noted some employees are at the top of their range and other cities are looking for good employees. She asked if there are any dangers in changing course now. Public Works Director and City Engineer Swearingen stated that the first option doesn't feel like there is any immediate benefit. In the past two to three years, the COLA increase has not met inflation costs. Staff is hopeful that the market study will, at minimum, address the inflationary piece. With Option 1, Staff will have to wait at least three years before seeing the full benefit. Option 2 makes the market adjustment. City Clerk Hanson said she has heard from other cities that have recently been through this process and some of them feel they are already behind after two years. The question is if this change will be outdated in two years. Finance Director Yang said when staff originally saw the proposal there was some excitement over the possibility of room to grow. She agreed changing to the other option now will not be as much as they originally expected. The $155,000 amount is adding/dropping three steps and reclassification based on the market analysis. Using the $124,000 amount defeats the whole purpose of having a market adjustment because you're being reclassified but then you're being bumped down steps. Councilmember Holden was not originally in favor of the $155,000 option but she thinks it's wrong to pull that back now. Mayor Grant asked Councilmember Holden if she is in favor of the $155,000. Councilmember Holden replied no, she isn't. However, that is what was proposed at the last work session. Mayor Grant asked if the levy has been reduced by 4%. Councilmember Monson summarized the changes discussed. Removing the street maintenance program saves 2%. Removing the permit software would lower the levy by 1%. The change to the Equipment budget would be another 2%. She said total cuts are 5% and if Council chooses to move forward with implementing the Public Works staff mid -year, instead of at the first of the year, there would be additional savings there. Councilmember Holden asked if the Public Works staff savings was worth it. She said staff already doesn't have the capacity. A member of the public will have to negotiate the Great River Greening contract. She doesn't think that's appropriate. She didn't vote to approve the $2 for a lead position but she wants to discuss that tonight. That person could oversee this contract. It should not be a member of the public. She would propose the Lead Parks position be approved now. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 17 Councilmember Monson asked if that was the Utility Lead or a Public Works Lead. She clarified Councilmember Holden is not talking about the Parks Manager position. Councilmember Holden confirmed. Councilmember Monson would be comfortable with that. Then wait on the Parks Manager position until the middle of the year. She pointed out that they just cut 5%. She is open to discussing other options. Mayor Grant is not comfortable with the levy increases. He shared the proposed levy increases for surrounding cities. Councilmember Holden would like to know how the Council feels about the $155,000 for the Comp and Class study. Councilmember Monson said as they walked through it earlier, the $155,000 remained in there. Mayor Grant thinks that is what staff thought Council was offering. Councilmember Monson said when this was discussed originally, she thought it was the $124,000, not $155,000. She said that was new information. Discussion ensued regarding underfunded revenues from 2024 to 2025. Councilmember Rousseau asked how the City has been trending with the underfunding. She asked if that is typical for past Councils. Mayor Grant said it's not uncommon for councils to do that. You either increase the revenue or you can't spend all of your budget. Historically we have come in pretty close. Councilmember Holden said we're pulling the permit software conversion. She asked if the Master Park Plan needed to be done next year, if we aren't hiring the Parks Manager until July. That person will come in and not know the parks. Mayor Grant said it's important to prioritize the five trails. We want to do all of those. Finance Director Yang said the Master Parks Plan is in the PIR fund. It impacts the fund balance, not necessarily the levy. Discussion ensued regarding how past councils have delayed projects and allowed some funds to be underfunded. Mayor Grant said Council should account for some underfunded amount. He thought $190,000 is not a good number but maybe $150,000 is okay. The levy is $5.6 million. He doesn't think every single dime of that will be spent. Last year the actual amount came in within $9,000. Some years you will be above and some years you'll be below. You can't fund it to the max, every time. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 18 Mayor Grant asked Finance Director Yang to recalculate the numbers, making the cuts discussed and include it in the Admin Update. Councilmember Rousseau asked to see what the numbers would look like if the Parks Manager position started after quarter I vs. waiting until June or July. Finance Director Yang asked what the decision is on the timing for the Public Hearing for franchise fees. Councilmember Holden said that wouldn't be until January. Councilmember Monson asked for clarification that we would want to have a decision prior to the debt in May. She thinks the fire department will want a clear indicator of how the bonding for the fire department will be done. She thinks it's important to commit to how the bond will be paid, as this is a partnership with three other cities. It should be clear, if we issue a bond in 2025, this Council will use franchise fees to pay that back. Councilmember Holden said it's our bond. She doesn't think the fire department will care how we pay it back. Councilmember Monson said it shows commitment that we are going to pay it back. Interim City Administrator Jagoe said she will coordinate the Public Hearing for the franchise fees before the end of the year. Finance Director Yang said the last piece to consider is the franchise fee debt service schedules. The biggest thing will be determining the term that will establish the overall rate. She will follow up with Council at the next work session. Councilmember Rousseau announced she was leaving at 9:52 pm. Mayor Grant said he thinks we need to talk to Xcel in terms of franchise fees and their terms. Councilmember Monson thinks it is relatively easy. She thinks Council just tells them and they will do it. Finance Director Yang confirmed, it's straight forward. D. Parks Lead Discussion This item was not discussed. E. Rice Creek Commons/TCAAP Discussion This item was not discussed. F. Agenda Planning ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 9, 2024 19 This item was not discussed. 4. COUNCIL COMMENTS AND STAFF UPDATES ADJOURN Mayor Grant adjourned the City Council Work Session at 9:53 p.m. Jennifer Estling Deputy Clerk Mayor David Grant o -ARZEN HILLS Approved: October 14, 2024 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING SEPTEMBER 9, 2024 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL DRAFT Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Tena Monson, Brenda Holden, Tom Fabel and Emily Rousseau Absent: None Also present: Interim City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang; Senior Planner Elena Fransen; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 8C be pulled from the Consent Agenda for discussion as Item 9A. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the meeting agenda as amended. The motion carried (5-0). 2. TCAAP/RICE CREEK COMMONS UPDATE Interim City Administrator Jagoe stated the Joint Development Authority has not met since the last Council meeting, neither have either of the committees. As an update on the letter of intent, the County has responded to Alatus with a request for additional information on a few items that will need to be further defined for timelines and negotiated as part of a purchase agreement. Discussions continue between the two parties. As mentioned previously, the LOI at a high level includes items such as Alatus putting money down with the County and then purchasing the land in its entirety following the completion of mass grading and soil correction. The LOI did not include information pertinent to the City other than it reaffirmed that Alatus will be seeking TIF for future underground parking. The Energy Advisory Committee is working with the energy consultants on their final green energy report. There is a tentative schedule for a review of their findings at an EAC meeting in September. Following that initial discussion, there will be a ARDEN HILLS CITY COUNCIL — SEPTEMBER 9, 2024 2 presentation on the final results either at the October or November JDA meeting before it is accepted by the JDA. Part of the upcoming EAC discussion will include opportunities for resident input through this process. Lastly, there is JDA work session scheduled for tomorrow night September loth at 5:30. Agenda items include Legislative Update with a presentation from Goff Public, Development Agreement discussion update/Review of Terms for Final Development Agreement Sheet, Review of Road Map through 2024. Councilmember Holden indicated there used to be a pile of crushed foundation on the TCAAP site that was to be used for the foundation of the spine road. She reported this pile has significantly decreased. Interim City Administrator Jagoe explained she did not have an answer to this question but could follow up with Ramsey County staff. Councilmember Holden stated she understood negotiations were underway between the County and Alatus at this point. She questioned how the City would be able to approach Alatus for a public works building or a civic building. Interim City Administrator Jagoe commented through the LOI that Alatus has presented to the County for the purchase of the land, and that a lead development agreement would still have to be considered and approved by the JDA. Mayor Grant asked if the City Council had time to hold a special work session or meeting to negotiate with the developer regarding certain matters on TCAAP, such as the water tower, local streets and utilities funding. He explained the City Council had to negotiate these matters with Bob Lux because these items may require a financial commitment to Alatus. Councilmember Monson anticipated the City Council would know more about the role of the City tomorrow, after the JDA work session. She explained she agreed with the Mayor, that special work sessions would be required to address the lead development agreement. Mayor Grant stated he looked forward to hearing from staff on how to proceed with this matter. 3. PUBLIC INQUIRIES/INFORMATIONAL Lynn Diaz, 1143 Ingerson Road, requested the Council review and rewrite the City policy regarding chickens. She believed the current ordinance was not in alignment with the rest of the city code. She indicated the restrictions within the Arden Hills chicken ordinance were egregious when compared to other communities' code language. She questioned why those wanting to have chickens are required to have signatures from their neighbors when this is not required for cats or dogs. She indicated dogs are way more likely to impact their neighbors than chickens. She recommended the solid fence requirement for chickens be lifted in order to allow hens to freely roam a resident's backyard. She noted she would be sending each of the Councilmembers an email regarding this matter and it was her hope the Council would reconsider the chicken keeping ordinance. Linda Swanson, 1124 Ingerson Road, explained she has been waiting for a Councilmember and others, when they speak of having affordable housing available in Arden Hills, for the children. She stated a Councilmember was misleading and confusing residents when speaking of affordable ARDEN HILLS CITY COUNCIL — SEPTEMBER 9, 2024 3 housing in Arden Hills. She commented on how affordable housing within the confines of TCAAP pertains to individuals that have low income and meet established thresholds. She indicated affordable housing when used outside the confines of TCAAP cannot be controlled by the City, rather costs were controlled by demand and landlords. She noted affordable housing within TCAAP would not be available to individuals that have higher incomes, such as teachers, lawyers and consultants. She indicated she did not have the opportunity to move to Arden Hills until she was in her 40's because she could not afford it. She questioned why governmental money would be provided to those who could afford housing or rent. She requested a Councilmember stop misleading and confusing residents when it comes to affordable housing outside the realm of TCAAP. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS A. Transportation Update Public Works Director Swearingen reported the contractor has completed final paving for the 2024 PMP Street Improvement Project. However, he noted pond dredging was occurring near Hamline Avenue and Colleen Avenue. Public Works Director Swearingen updated the Council on the bollards on Lake Johanna Boulevard. He reported the County has installed plastic bollards on the north to east bound lane of Lake Johanna Boulevard. He noted the bollards would remain in place temporarily until snow plowing would occur. Councilmember Holden stated she received a complaint today that the roundabout was nothing but weeds. She asked that this complaint be passed along to the County. Public Works Director Swearingen explained he could pass this along to County staff. Councilmember Holden asked if heavy rains created any pooling within the 2024 PMP project area. Public Works Director Swearingen stated the areas where pooling occurred were addressed prior to the final lift of pavement being installed. He indicated everything was flowing as it should be. He noted the project was not closed out and staff would address any concerns if any pooling were to occur. Councilmember Holden commented on the striping that was installed along Lake Johanna Boulevard by the County. She indicated this has not stopped or slowed traffic in any manner. 7. APPROVAL OF MINUTES ARDEN HILLS CITY COUNCIL — SEPTEMBER 9, 2024 4 A. August 12, 2024, Special City Council Work Session B. August 12, 2024, Regular City Council C. August 19, 2024, Special City Council Work Session D. August 26, 2024, Special City Council Work Session MOTION: Councilmember Holden moved and Mavor Grant seconded a motion to approve the August 12, 2024, Special City Council Work Session meeting minutes, August 12, 2024, Regular City Council meeting minutes, August 19, 2024, Special City Council Work Session meeting minutes; and August 26, 2024, Special City Council Work Session meeting minutes as presented. The motion carried (5-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Authorize Release of RFP for Recycling Services C. Motion to Adopt Or-dinanee 2024 008 Amending the Arden Hills City no,,,,,.ding Salaries f the Mayor- and City r,,,,r,.ilme-mbe-, D. Motion to Approve Acknowledgment of Twin Cities Gateway Grant Funds E. Motion to Approve Resolution 2024-042 Appointing Vincent Meyer as Youth Commissioner to Economic Development Commission F. Motion to Approve Payment No. 2 — Hydro-Klean, LLC — 2024 CIPP Lining Project G. Motion to Approve Payment No. 4— S.M. Hentges & Sons, Inc. — 2024 PMP Street and Utility Improvements Project H. Motion to Approve Final Payment — Hydro-Klean, LLC — Nursery Hill Sanitary Sewer Repair and Lining 1. Motion to Approve Payment No. 1 (Final) — GMH Asphalt — 2024 Street Maintenance Program Large Area Patching Project (Grey Fox Rd, Red Fox Rd and Lake Valentine Rd) MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried (5-0 . 9. PULLED CONSENT ITEMS A. Motion to Adopt Ordinance 2024-008 Amending the Arden Hills City Code Regarding Salaries for the Mayor and City Councilmembers Mayor Grant stated he pulled this item to provide background information to the public. He reported City Ordinance Chapter 2, Section 210.02 addressed Mayor and Councilmember salaries. He noted one issue for Cities is that often times salaries are not adjusted for the Mayor and City Council. He explained six years ago the Council realized this was an issue. He stated six years ago when an adjustment was made, the City Council set its salaries equal to Mounds View and an item was built into the Ordinance that the Council would review its salaries every six years. He indicated the Council would again be setting its salaries the same as Mounds View. ARDEN HILLS CITY COUNCIL — SEPTEMBER 9, 2024 E MOTION: Mayor Grant moved and Councilmember Monson seconded a motion to Adopt Ordinance 2024-008 Amending the Arden Hills City Code Regarding Salaries for the Mayor and City Councilmembers. The motion carried (5-0). 10. PUBLIC HEARINGS A. Planning Case 24-015 — Preliminary Plat and Rezoning — Trident Development, LLC — 1700 West Highway 96 (North Heights Lutheran Church) Senior Planner Fransen stated at their February 22, 2022 meeting, the City Council reviewed a concept plan from Trident Development for the development of the northwest corner of the North Heights Lutheran Church property at 1700 West Highway 96. Trident Development was proposing a 115-125 unit senior apartment development (apartments only, the proposed did not have an assisted living or memory care component). The Applicant indicated their intention would be to subdivide and purchase approximately 10.27 acres in the northwest corner of the Subject Property. In preparation for the February 22, 2022 meeting, the Developer had held a neighborhood meeting to garner resident feedback. At the meeting, residents voiced concerns regarding traffic, additional park demand, and noise concerns. Senior Planner Fransen reported for a residential project to be feasible on the site, the Applicant needed to amend the Comprehensive Plan. In April 2022, Trident Development submitted an application for amendments to the Arden Hills 2040 Comprehensive Plan. The proposed amendments included amending Chapter 6, Land Use to change the future land use designation of approximately 10.74 acres in the northwest corner of the Subject Property from P/I, Public and Institutional to be guided as HDR, High Density Residential and to amend Section 6.4.10 to increase the maximum housing unit density as part of a Planned Unit Development. The City Council approved and adopted the requested Comprehensive Plan Amendments on July 11, 2022. Following the approval and adoption of the requested Comprehensive Plan Amendments, the Applicant is required to submit additional land use requests for the development approvals. Senior Planner Fransen explained at the February 21, 2023 City Council Work Session, the Applicant presented an updated concept plan for the City Council to review. The discussion considered the proposed density for the development, building height, and sidewalk connections to the surrounding neighborhood. In this land use application, the Applicant has included a request to subdivide the 10.74 acres guided as High Density Residential from the developed portion of the site (i.e. Church use, approximately 30 acres), which remains under the Public and Institutional land use designation, and to rezone the subdivided property to R-4, Multiple Dwelling District to be consistent with the Comprehensive Plan. The 10.74 acre parcel would be established as Lot 2, Block 1 Arden Heights Addition and the 30.36 acre parcel would be established as Lot 1, Block 1 Arden Heights Addition. The Applicant's provided narrative refers to the 10.74 acre parcel as Lot 1 yet this lot is referred to as Lot 2 on the submitted preliminary plat document. Senior Planner Fransen reviewed the Plan Evaluation in further detail and requested the Council hold a public hearing. ARDEN HILLS CITY COUNCIL — SEPTEMBER 9, 2024 6 Councilmember Holden stated she was troubled by the presentation and reference to the proposed development. She commented when the Council agreed to this change, there was no guarantee that what they proposed would ever be built. Senior Planner Fransen reported this was the case, noting the change to the parcel, was not connected to a specific development. Councilmember Holden indicated the property was rezoned and a 122-unit building was intended, but this may not be the case. Senior Planner Fransen commented the applicant has noted they intend to construct a 122 unit building, but no development land use applications have been submitted to the City for this property. Councilmember Holden questioned why the proposal for this property was not brought forward with the rezoning. Senior Planner Fransen stated the timing of the applications were determined by the applicant. She indicated there was a timeframe (three months) for bringing forward a final plat, but otherwise, the applicant can choose when to bring a preliminary plat or rezoning forward and if this is tied to a development land use application. Councilmember Monson asked if typically, a rezoning came in with a preliminary plat. Interim City Administrator Jagoe reported most commonly the City was used to seeing preliminary plats and land use development approvals occurring within the same application and in this instance, the developer has split the processes out. Mayor Grant commented the land is owned by North Heights Lutheran Church and this request was being presented by Trident Development. He indicated the land was not yet purchased by Trident Development and there was no guarantee Trident Development would purchase the land. He noted the matter before the Council was to consider a preliminary plat and rezoning. Councilmember Fabel stated in February of 2022 the City Council reviewed a concept plan for this project and offered approval of the comprehensive plan that would allow the project. He questioned if the previous approval constrained the ability of this Council to act upon a motion for an amendment that would comply with the comprehensive plan. Senior Planner Fransen explained the comprehensive plan and zoning ordinance are required to be in alignment with each other. She reported when a comprehensive plan amendment is made, it would be the City's responsibility to amend the zoning ordinance accordingly. She indicated the previous approval does not require a decision as other direction could be provided by the City Council, based on the application. Councilmember Holden agreed the comprehensive plan and zoning code does not require the City Council to approve the rezoning. She noted another alternative available to the City Council would be to amend the comprehensive plan. She indicated her problem with this request was that back in 2022 the City Council was told a development was coming forward and this did not occur. She explained now the Council does not have a development before them to consider. She ARDEN HILLS CITY COUNCIL — SEPTEMBER 9, 2024 7 stated if the rezoning were to go through, the property could then be sold to the highest bidder and the City would not know what type of development could come forward. Councilmember Monson explained she read the notes from the Planning Commission and there was some discussion surrounding the comprehensive plan amendment that would allow for double the number of units on the site. Senior Planner Fransen stated as part of the applicant's earlier application for the comprehensive plan amendments, there was another section that was modified as part of the amendments. She reviewed the sections that were amended regarding land use and net residential density. She explained that in this particular region of the city, residential density may be increased up to 100% through the PUD process if the intent was to meet the goals of the comprehensive plan. She commented the R-4 zoning district would allow for up to 12 units per acre as established in the zoning ordinance. Councilmember Monson asked if a PUD were brought forward would the City have to allow up to 100% more density. Senior Planner Fransen indicated based on the language within the comprehensive plan, there is a "may" statement and not a "shall", meaning the City Council could consider higher density but was not required to approve a higher density. Councilmember Monson reported if the City were to rezone to R-3, the 100% would be a lower density. Senior Planner Fransen stated this property was guided for high density and the R-3 zoning district would have different residential intent. Councilmember Monson indicated if this property were rezoned to R-4 and the density could then be doubled, the City would be welcoming a higher density in this place. She stated if the property were zoned R-3, the City could then welcome a lower density project. Interim City Administrator Jagoe reported the R-3 zoning district would allow for up to eight units per acre. She explained the rezoning to R-4 would allow the zoning code to be consistent with guiding in the comprehensive plan. Councilmember Rousseau stated generally, the City could do 12 units per acre for the 10.74 acres but this could double because it was allowed within the comprehensive plan. Senior Planner Fransen agreed this was the case, noting the comprehensive plan would allow for up to a 100% increase through a PUD in the R-4 zoning district. She then reviewed the location for the potential increase in the comprehensive plan. Councilmember Monson stated she wanted to hear more about the history of this comprehensive plan amendment from Mayor Grant or Councilmember Holden. Councilmember Holden recommended staff speak to this further. ARDEN HILLS CITY COUNCIL — SEPTEMBER 9, 2024 8 Interim City Administrator Jagoe stated when the comprehensive plan was adopted in 2018 this language did not exist. She explained in 2019, Trident Development came in and developed the Round Lake Senior building and at that time the comprehensive plan was amended to provide the boundaries for the area where up to a 100% increase in density would be permitted through the PUD process, which was split by Highway 10. She indicated this language was then amended in 2022 to cross over and incorporate the North Heights site. Mayor Grant asked if it would be fair to say the City scored points with the Met Council based on the density encouraged language that was included within the comprehensive plan. Interim City Administrator Jagoe reported this was the case. Councilmember Holden reiterated that the City Council was to be provided plans back in 2022 for this project and this did not happen. Had she known that, she may not have approved the change to the comprehensive plan. Mayor Grant requested to review an aerial of the property. He noted this property was bounded by Highway 10, County Road 96 and North Heights Church. He indicated he would never support more than the initial 124 units for this property due to the dimensions of the site. Mayor Grant opened the public hearing at 8:03 p.m. Roger Fink, representative for Trident Development, thanked the Council for their concerns and questions. He explained there are many steps and approvals necessary for this development. He indicated he has been working closely with City staff on which path would be best to follow in order to receive these approvals. He recognized the development site was somewhat complicated and he felt the best approach was to get the comp plan amendment approved, followed by a rezoning and subdivision. He stated this puts the church in a position where they have created a separate parcel that could be sold to Trident Development or someone else. He explained it was his goal to get to a final plat and building permit so he can complete the transaction from the church in order to purchase the parcel from the church. He indicated there has been a lot of discussion about the density bonus included in the comp plan. He stated he did not have a good memory to recall how this language came about, but noted this site has numerous physical constraints that would make it difficult to increase the density. He reported if he did not go through with the transaction with the church and someone else wanted to purchase the parcel, they would be meeting the same physical constraints. He discussed how the preliminary plat would not be created in a vacuum, but rather would take into account the wetland boundaries, the building footprint, stormwater ponding and surface parking. He stated when the site plan is brought forward, he would show the Council how all of the pieces fit together within the confines of the lot. He explained he had a hard time understanding where the parking would fit if a development were to come forward with 240 units. Mayor Grant asked if the applicant would be bringing forward a project that was a PUD. Mr. Fink indicated he was still in discussions with staff regarding this matter. He explained he was still trying to understand if flexibility would be required for two minor areas within the proj ect. ARDEN HILLS CITY COUNCIL — SEPTEMBER 9, 2024 9 Councilmember Monson thanked the applicant for his comments. She recommended the developer provide good access for pedestrians to and from this site in order to allow future tenants to access TCAAP. She inquired if the applicant had considered limiting access to Snelling Avenue. Mr. Fink indicated he had to respect the fact the church congregation would want continued access to Snelling Avenue. He explained he heard from the neighbors that they did not want increased traffic flow going southbound on Snelling Avenue. He reported at the intersection of the access drive with Snelling Avenue there is no control whether traffic goes right or left. He commented some modification could be made to the driveway curb in order to have making a right hand turn inconvenient. He stated he believed this was the best he could do. Councilmember Holden asked who owned the property at the access drive with Snelling Avenue. Mr. Fink reported this property was owned by the church. Councilmember Holden questioned how the City could require the developer to make improvements at this intersection as part of the PUD. Mr. Fink commented this could be done through the development agreement where specific offsite improvements could be listed. He noted he would demonstrate within his site plan what parking belongs to the church and what belongs to the new development. Councilmember Holden asked when a land use plan would be brought to the City. Mr. Fink reported this would occur yet this fall. He commented further on why he would be bringing this project forward in different steps, noting this had been on the advice of staff. Councilmember Holden questioned why staff advised the applicant to bring the project forward in steps. Interim City Administrator Jagoe commented after speaking with the applicant initially, she understood he was looking at going through incremental steps in order to gain feedback on the proposal in stages. She reported because the applicant did not have a full traffic study and stormwater management report done at this time, there were ways to get through the process in order to proceed with the land use approval. She indicated the Council could table action on the rezoning in order to consider the final plat with the rezoning, if there was concern about doing too much too soon. She explained the Council would then only have to consider the preliminary plat at this meeting if action on the rezoning were tabled. Councilmember Holden stated this made sense to her. She believed the City owed it to the residents in this area to tie the rezoning to an application. Mr. Fink explained he believed this made sense. Councilmember Monson questioned if tabling this item and the new timing would work for the applicant. ARDEN HILLS CITY COUNCIL — SEPTEMBER 9, 2024 10 Mr. Fink stated the church has been very gracious and cooperative when it comes to the timing of this project. He indicated he would go back and review the contractual agreement with the church to ensure he was still in compliance with the timing change. He explained there was a possibility this would still work out, otherwise he would have to request additional flexibility from the church. Councilmember Monson reported she did not want to put this project at risk, if the developer was supposed to meet certain milestones. Mr. Fink stated it was his understanding the next round of applications would include a final plat, vacation of easements, site plan or development plan and the rezoning. Interim City Administrator Jagoe reported this was the case, along with a conditional use permit for the multi -family dwelling and a PUD. Mr. Fink stated adding one more application to this next round should not change the timing for this project. Interim City Administrator Jagoe stated this was correct. She indicated it seems clean to table the rezoning, if the City can get consent from the applicant to extend beyond the 120 days. Councilmember Rousseau questioned if the noise and quality of life issue would be addressed by the developer. Mr. Fink commented since the Planning Commission meeting, he engaged a qualified sound consultant to conduct noise studies on County Road 96 and Highway 10. He hoped to have the results from this study by the end of the month. Mayor Grant discussed the location of the proposed building and asked if the church would be using any of the parking adjacent to the proposed building. Mr. Fink stated this was not his intention. Further discussion ensued regarding the constraints on the property in terms of the overall footprint. Councilmember Holden asked which page has the drainage grading information. Senior Planner Fransen reported this information was available on Page C7. Councilmember Holden questioned how many feet above Highway 10 would this property be built. Mr. Fink indicated he could not answer this. Public Works Director/City Engineer Swearingen stated the elevation at the of the highway was 912 and the western portion of the building would have an elevation of 922. ARDEN HILLS CITY COUNCIL — SEPTEMBER 9, 2024 11 Councilmember Fabel explained he was concerned about the legal implications facing the City noting the Council had to take action on the rezoning by September 14, unless the City were to receive consent from the applicant. He asked if the City had consent from the applicant to extend this matter beyond the 120 days. Mr. Fink stated the City had his consent. Mayor Grant requested the church representatives to come forward and speak to whether or not they support the extension of this application. John Oldfield, North Heights Lutheran Church, explained Addendum 5 within the agreement the church had with Trident Development required Trident Development to reach certain milestones with the City Council. He indicated he does not recall the specific language within Addendum 5 as to whether or not this includes approval or consideration of the Council by a specific date and he could not speak to whether or not the elders would approve a modified purchase agreement. Councilmember Monson asked if staff needed the applicant's consent in writing. Interim City Administrator Jagoe reported this was the case. Mayor Grant closed the public hearing at 8:40 p.m. 11. NEW BUSINESS A. Resolution 2024-041 Approving a Preliminary Plat and Rezoning for the Subject Property at 1700 West Highway 96 — Trident Development, LLC — Planning Case 24-015 (North Heights Lutheran Church) Senior Planner Fransen stated after holding the Public Hearing, it appears the Council will be tabling action on the rezoning request within this item to a future meeting. Mayor Grant spoke to how coming forward with a full application would benefit all parties. He indicated the Council would not be denying the request this evening but rather would table action to a future City Council meeting. MOTION: Councilmember Holden moved and Mavor Grant seconded a motion to adobt Resolution 2024-041 as amended approving Planning Case 24-015 for a Preliminary Plat for the 10.74 acre parcel at 1700 West Highway 96, based on the findings of fact and the submitted plans, as amended by the conditions in the September 9, 2024 Report to the City Council. Councilmember Rousseau stated if the applicant does not offer written consent by September 14, what does this request look like for the City? Mayor Grant indicated at that point they have a platted parcel and no buyer. He indicated this item would come back to the City Council at a future meeting for further consideration. Councilmember Holden stated this was the City's good faith effort to bring this project back to the City Council for further consideration. She explained she could never support this project ARDEN HILLS CITY COUNCIL — SEPTEMBER 9, 2024 12 without knowing what type of project was coming forward. She stated this was the reason she separated the preliminary plat from the rezoning in her motion. Mr. Oldfield commented if the City Council chooses to separate the preliminary plat from the rezoning, the worst case scenario is he would have to go back to the council of elders to accept an amendment to the agreement, which he would be willing to do. Councilmember Monson questioned if Resolution 2024-041 would have to be rewritten given the fact it includes rezoning language. Councilmember Holden rescinded her motion. Mayor Grant rescinded his second. MOTION: Councilmember Fabel moved and Councilmember Monson seconded a motion to approve Planning Case 24-015 for a Preliminary Plat for the 10.74 acre parcel at 1700 West Highway 96 to subdivide the property into two parcels, based on the findings of fact and the submitted plans, as amended by the conditions in the September 9, 2024 Report to the City Council. The motion carried (5-0). MOTION: Councilmember Fabel moved and Councilmember Monson seconded a motion to table action on the Rezoning for the property at 1700 West Highway 96 to a future City Council meeting no more than three months from the date of the preliminary plat approval in order to allow the rezoning request to be reviewed with the land use application for the final plat and proposed development. The motion carried (5-0). 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Rousseau welcomed youth commissioner Vincent Meyer to the EDC. Councilmember Fabel commented he wished to propose the Council consider an amendment to the Arden Hills City Code Section 620, regarding offenses. He stated he would like the Council to discuss this amendment at the September 23 City Council meeting. He explained he wanted to add language to Section 620.07 prohibiting against false political and campaign material. He was requesting this matter be considered in a timely manner because it was campaign season. Mayor Grant reported this topic was not on the agenda and request noted Councilmember Fabel could not use City resources for personal gain. Councilmember Fabel indicated he was simply requesting a topic be considered by the City Council at their next meeting. ARDEN HILLS CITY COUNCIL — SEPTEMBER 9, 2024 13 Councilmember Holden asked if this item would first have to be considered at a work session before going to a City Council meeting. Mayor Grant explained this was the agreed upon method for items to come to the City Council. Councilmember Fabel stated he was told by Ms. Jagoe that if a majority of the Council supported this item being placed on the agenda, it could come back to the Council for consideration at the September 23 City Council meeting. Mayor Grant gaveled Councilmember Fabel and stated he was out of order. Councilmember Fabel indicated he was not out of order, rather he was requesting an item be placed on the September 23 City Council agenda for further consideration. He reported he was making this request per the direction of Ms. Jagoe. Interim City Administrator Jagoe stated if the majority of the Council offered their support, this item could be discussed at the September 23 City Council meeting. Mayor Grant indicated the City Council practice has been to take items to a work session prior to being placed on a City Council agenda. Councilmember Fabel stated there was nothing in City Code that prohibits a City Councilmember from requesting an item be placed on an agenda. He stated if the majority of the Council supports an item being placed on an agenda, this item could be placed on an agenda. Mayor Grant encouraged Councilmember Fabel to forward his information to the City Administrator. Councilmember Fabel indicated he has done so and asked that he be given the opportunity to receive majority support from the Council in order to place this item on the next Council agenda. Mayor Grant reiterated that the procedure was to bring items to a Council work session. Councilmember Fabel reported he does not want to take this item to a Council work session. Mayor Grant understood that Councilmember Fabel did not want to take this item to a work session, but noted this was the agreed upon procedure. ADJOURN Mayor Grant adjourned the Regular City Council Meeting at 9:03 p.m. Julie Hanson City Clerk David Grant Mayor w -ARDEN HILLS Approved: October 14, 2024 [DRAFT CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION SEPTEMBER 23, 2024 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the City Council Work Session at 5:30p.m. Present: Mayor David Grant, Councilmembers Tom Fabel, Brenda Holden, Tena Monson and Emily Rousseau Absent: None Also present: Interim City Administrator Jessica Jagoe; Finance Director Joua Yang; Public Works Director/City Engineer David Swearingen; and Assistant to the City Administrator/City Clerk Julie Hanson 1. PUBLIC INQUIRIES/INFORMATIONAL None. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. 2025 General Obligation CIP Bond Schedule and Franchise Fees Discussion Finance Director Yang began the conversation regarding the Preliminary 2025 General Obligation Capital Improvement Plan (CIP) Bond Schedule and the Electric Franchise Fee rate structure scenarios. Finance Director Yang provided background of previous discussions. A capital funding update open house was held in April. At that meeting, Staff shared the City's anticipated funding gap which was $455,000 at that time. Today it is $465,000. A survey was released to help provide additional information on the topic. The results were shared with Council with over 54% of respondents supporting a franchise fee option, over a property tax levy or a combination of both, ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 23, 2024 2 and dedicating the fee for a specific purpose. Based on survey results and additional discussions, Council was in favor of implementing electric franchise fees to offset debt service for the new fire station in 2025. Finance Director Yang said at the August 191h budget work session, Council directed Staff to work with the City's Financial Advisor, Ehlers, to determine the timing and structure of a bond issuance to occur in the spring of 2025. This would align with the anticipated development of the new fire station. She pointed to Attachment A in the agenda packet, which is the preliminary series 2025 General Obligation Capital Improvement Plan bond schedules. This includes one scenario at bank qualified rates and another with a 75 basis points for cushion. The scenarios assume the bonds would settle on May 15, 2025, with maturity dates of 10, 15 or 20 years. Finance Director Yang asked for direction on what term or debt service schedule Council would like to adopt. This decision will inform the targeted revenue structure. Finance Director Yang pointed to Attachment B in the agenda packet, which contains three Electric Franchise Fee rate options. Those scenarios assume a $375,000 revenue target. This is the amount in the 2025 Preliminary Budget. Residential properties will be assessed a $3.00 monthly fee and the amount varies slightly for other property types. Finance Director Yang said with the first debt payment expected in February of 2026, Staff recommends adoption of ordinances and rate structure no later than November 1 for implementation by February 1 of next year. Staff confirmed with the City Attorney that a public hearing for adoption of the ordinance is not required. The City can choose to hold a public hearing, if they so choose. Finance Director Yang introduced Mike Wilhelmi from Xcel Energy who stood for questions regarding implementation of rate structure or the program specifics. Mayor Grant said Council should discuss the bonding first. Councilmember Holden wanted to verify that the franchise fees have been in the newsletter twice, there was an open house, as well. So it has been advertised. Finance Director Yang confirmed. Mayor Grant wanted to clarify something from the packet. There were 73 residential survey responses. The 54% was a combination of electric only, gas and electric. Finance Director Yang confirmed. Mayor Grant said there was an additional 17% who chose a hybrid of both. He said at a subsequent council meeting it was discussed that the franchise fees would be used for the fire station, only. He asked Council's opinion on the various debt maturity levels. Mayor Grant asked how much of a financial commitment Arden Hills has in the new fire station. He thought there was a potential $3 million bonding from the feds. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 23, 2024 Councilmember Monson said there is no update, because their budget needs to be passed. She said we have to assume we won't get it. Then if we do get it, it'll be the cherry on top. Mayor Grant asked if the amount was still $18 million. Councilmember Monson said no, it is assumed to be between $20-$25 million. She said in the event the amount is not sufficient when bids are received in spring of 2025, the ordinance would need to be adjusted to cover the correct amount. Finance Director Yang confirmed. Councilmember Monson thought we should know before May 151h. That is the date this would start. We are hoping to start construction in the spring. She said it's not ideal to have to go back and change the ordinance, but the timing works, if that is needed. If it's much higher, there would be more discussions. Councilmember Holden thought that earlier Councilmember Monson had said that if the bid exceeds initial the amount we would look at downsizing the fire station. She asked if Councilmember Monson is saying we'll have discussions and the City will have to pay more. Councilmember Monson said no. If it came back too high, there would be a lot more discussion surrounding how much it should be cut back or if there is appetite to meet the amount. She thinks everything is on the table but she doesn't think any of the three cities have an appetite to go much above the estimates. Councilmember Holden said there is a big gap between $20 million and $25 million. She said the City paid cash for the land. She asked if the $20-$25 million includes everything or if that's just the construction of the building. Councilmember Monson said any planning costs have already been built into the budget. So that amount is just the capital expenditure to build the building. Councilmember Holden asked if the most the City should anticipate paying is the $25 million. Councilmember Monson said the numbers are direction from the Lake Johanna Fire Department to assume for our bonding. Councilmember Holden asked if it is $20 million or $25 million. Finance Director Yang said she can't say specifically the amount that Ehlers used, but it's in that range. Mayor Grant asked what is the date that shovels will go in the ground. Councilmember Monson said it will be in the spring. There isn't an exact date yet. Mayor Grant asked for confirmation that there is a $5 million swing. Councilmember Monson confirmed. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 23, 2024 4 Councilmember Fabel asked what the City's share of the fire station is. Councilmember Monson said it was approximately'/4 of the amount. Councilmember Fabel asked if any portion of the annual payments made will cover capital expenditures. Councilmember Monson said no. Councilmember Holden said the portion each city paid was supposed to be adjusted as the population changes. She wondered if it will be a flat 25%. Councilmember Monson said previous discussion was regarding one bond or three bonds. North Oaks and Shoreview both prefer a single bond. That would provide them with some administrative cost savings. Arden Hills looked at that and the savings wasn't substantial. They have a three-year rolling average to decide what proportion of the share the City pays. There is concern that today it's 2 5 % but in 5 to 10 years Arden Hills may owe a higher percentage, but the bond would reflect just the 25%. The discussion is whether or not the cities need to come up with a separate agreement that outlines if one of the cities' share swings X% above or below, would we have a payment plan to true up our portion. It's more complicated by going to three bonds. Councilmember Holden said the building is going to cost $25 million. It will be done. She wants to understand how the rolling average works. Why would our cost go up, when it was already built. Councilmember Monson said these are preliminary discussions. There are not agreements yet and negotiations are forthcoming. The argument for having three separate bonds so there are no issues with hitting the qualifying cap. We want to have a positive relationship with the fire board and with the partnering cities. Mayor Grant agrees with Councilmember Holden that the cost is $20-$25 million and we finance it, however it makes sense. We build it. It doesn't take that long to build. The proportional share to build the building is whatever the cost is that particular year. What if Shoreview puts up a bunch of apartments, or if North Oaks built up or if TCAAP moves forward? You have the financing in the year the building is built. He would not want to be subject to how the partnering cities want to run their bond. The longer you run it, the more expensive it will be. Councilmember Monson said that's why they want to go to one bond. A single bond outlines who has what share, there are no questions about timelines. A single bond is simpler, and it retains a positive relationship with our partners at the fire board. That is not to say that having three separate bonds will not retain those partnerships. Mayor Grant said if we finance the $4.5 million, we have the bonding and the building gets built; he doesn't understand why we're looking forward 10 years where our percentage will be more. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 23, 2024 Councilmember Rousseau asked if it is considered a fixed asset. She asked if it is typical for the repayment to be fluid and subject to change. Finance Director Yang said she hasn't typically seen that in the past. Councilmember Rousseau said she would like to see the bond paid off as soon as possible. She thought if TCAAP is developed, there could be up to 1,900 new homes. She wondered if the franchise fee will make a difference for Council to go to the 20-year bond. Mayor Grant said his preference would be 10years. Councilmember Rousseau said that would be her general preference, too, however, the percentages that go into the interest rate. We've got 24% of our market value is non -profits. She is trying to play devil's advocate. If we did the 20-year and then in 10 years TCAAP gets developed, that would be additional homes and businesses that will pay towards the franchise fee. Councilmember Holden was comparing the difference in interest rates. She thinks we'll pay $765,000 for 10 years and almost $2 million for 20 years. She doesn't think TCAAP being developed should be a factor. Extending the bond for 20 years is just pouring money into interest. That million dollars could pay for a lot of City improvements. She asked when the current bond is done. Mayor Grant replied 2028. Councilmember Holden thought that money could be used to pay down this bond. Mayor Grant said that was in the Enterprise Fund. Councilmember Monson asked if the bond can be paid off early to avoid some interest. Finance Director Yang confirmed. Councilmember Holden said that is why it would be better to bond alone. Mayor Grant thought some bonds can be refinanced. He thought we've done it before when interest rates went down and the City was able to refinance and save $150,000 a year. He would like to know, from Ehlers, if that is possible. Finance Director Yang will ask them that and follow up with Council. Councilmember Monson asked if the franchise fee is only for electric or electric and gas. She asked if the decision for only charging franchise fees is because everyone has electric, but not everyone has gas. Finance Director Yang confirmed. Councilmember Monson asked what the rate would be if the target $542,000 a year. She stated it's $3.00 for $375,000. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 23, 2024 6 Finance Director Yang said the City has the option to choose. When she ran the numbers at $455,000 it came to $3.86. We have the flexibility to choose that rate. Councilmember Monson said basically the City can weight fees however we want it. Mike Wilhelmi confirmed. He said you can set it how you want at $0.25 increments. Councilmember Monson said we have control of weighting which customer classification pays what. Mike Wilhelmi confirmed. He said all of the options laid out are just options that you can deviate from, as the City wishes. Discussion ensued regarding how the decision was made to charge franchise fees for electric but not gas. Councilmember Monson would like to see what the individual resident impact would be if the franchise fee covered the $542,000 annual debt service for a 10-year bond. The current calculation of $3.00 per resident is based on the $375,000. That is just under $200,000 less than we were hoping for. Mayor Grant said he understands Xcel would prefer an even dollar amount. Mike Wilhelmi said they prefer $0.25 increments. Mayor Grant thought rounding up to $4.00 is possible. That would equate to just over $455,000 annually. Councilmember Monson confirmed but we'd still fall short of the total. Mike Wilhelmi said if Council provided a number to target, he could put together some options. He said the $3.00 is what most communities do. Some go as high as $4.00. Some a little higher. Councilmember Monson wondered if Staff should work with Xcel on what each customer class would look like. Mayor Grant thought they have already done that. Finance Director Yang said she had used previous break outs for that. In order to get updated figures, Staff would have to work with Xcel. Mayor Grant thought it would be worth our while to have Mike Wilhelmi work with Staff to get those cost options. The intent is to use the franchise fees to pay for the fire station and spread those costs over the entire city, including the non -profits. Councilmember Monson agrees Staff should work with Xcel. She wondered what the advantage of scenario #2 that has a higher interest rate. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 23, 2024 7 Finance Director Yang said that's just a cushion., in case rates were to increase from where they are today. Councilmember Monson summarized the difference between the scenarios. She would like to see the residential fee held to $3.00. Councilmember Holden agrees. She said keeping it below $3.50 is significant for residential while asking residents to pay the equivalent of a single cup of coffee. Mayor Grant said when this was done with the BQ AAA rates, that was before the rates were dropped by the fed. He thought focusing on the top half of the sheet and not the bottom would be appropriate. Councilmember Fabel asked how much Xcel Energy charges to be the middleman on the collection of taxes. Finance Director Yang said there is no charge. Councilmember Rousseau would like to see options at $3.00, $3.50 and $4.00. She would also like to try to keep the small commercial and industrial at the lower rate. She prefers to put it on the large commercial and industrial to carry more of the weight. Mayor Grant asked Mike Wilhelmi when Xcel sets a franchise fee, do they have to level set residential to commercial? Can you weigh one heavier than the other? Mike Wilhelmi said the Council has a lot of options available. He said a resident will use a lot less energy than a business. It makes sense that the commercial and industrial properties will take more. Councilmember Holden thinks a small business can utilize a significant amount of electricity and a larger business, a lot of them, are very energy efficient and may be using less. She wondered how it breaks down. Mike Wilhelmi said it's not broken down by the size of the business. There are categories based on usage. Councilmember Holden said small businesses may use a little more energy. She would like to see businesses with less than 10 employees have a lower rate. Even if they use more electricity, they don't have stockholders. They need to make payroll. Mike Wilhelmi said non -profits and schools also pay franchise fees. Councilmember Rousseau said that is why Council dedicated this funding source to the fire department because all of those entities also use the services of the fire department. Councilmember Holden said Presbyterian Homes has a lot of locations and are already paying the franchise fees elsewhere. This will be nothing new for them. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 23, 2024 8 Councilmember Monson said she is supportive of the proportion of share where residents pay the lowest, with small commercial and industrial at the next level and it grows based on usage. She thinks that structure will help support the small businesses by charging a smaller fee. Mike Wilhelmi shared a preliminary run of what amount each category would pay to reach the $455,000 amount discussed earlier. If the share was $3.50 for residential, $4.50 for C/I non - demand, $24 for demand and $325 for large C/I. The councilmembers thought that was reasonable. Mayor Grant asked how much debt service that would fund. One option is to make up the difference in a different way. Councilmember Rousseau thought Council could select the 15-year plan and try to pay it off sooner. Councilmember Monson agreed if we can save on interest. Mayor Grant said as long as there were no pre -payoff penalties, that would be an option. That would give the City the flexibility with $458,000 coming in against the debt service of $395,000. We can pay it off quicker, but also if funds are needed for a fire truck or some design condition that needs to be added, there would be some money there. Councilmember Holden said there is a $500,000 difference if it's not paid off early. She thought increasing the C/I non -demand at $5.00. Councilmember Monson thought Council has a good feel for what the options are and she thought Xcel should be invited back. Councilmember Holden said the new interest rates may give some savings. Mayor Grant asked Mike Wilhelmi to return with some concrete numbers to target the $455,000. He said Council all agrees that a shorter debt service is preferred over a longer time period. Councilmember Fabel said he opposes this method of refinancing. He thinks if we were being funded properly through the taxpayers knowing they are paying for it, it would be part of the annual budget. It would make sense to spread that out over number of years rather than levying the entire thing in the first ten years. Councilmember Monson said she would like to have a public hearing. Mayor Grant said it needs to be in place by February. Finance Director Yang said it needs to be in place by November, for implementation in February. Xcel energy needs a 90-day grace period. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 23, 2024 9 Councilmember Monson said we would need to have the public hearing and vote in October. Mayor Grant said the 90-day period is an Xcel requirement. Mike Wilhelmi said it is required by Xcel and the PUC for processing. Bill notices go out to customers, so they aren't surprised when they see the fee. Interim City Administrator Jagoe said the item could be brought back on the October 14 Work Session for final direction. That would allow time for the 10-day posting, get it on the agenda for October 28. If there is direction for a public hearing that could be noticed as part of the entire agenda item. That would reach that targeted November 1 deadline. Councilmember Rousseau asked what happens if there is a public hearing and the public dissuades Council from moving forward with franchise fees. What would need to be done with the tax levies? Mayor Grant said we would be beyond the point to change it. Councilmember Monson said it's not in the preliminary levy. She said Council would have to set the prelim levy to a point that assumes franchise fees won't be used. This is not a palatable choice since they worked so hard to bring that preliminary levy amount down. She thought maybe it's a false public hearing if the prelim levy doesn't include it. Councilmember Holden disagrees. She said there has been an open house, it's been discussed, it was in the newsletter. The public hearing is the opportunity to explain that we are going to charge them the equivalent of a cup of coffee a month vs. $100 annually. Mayor Grant said it would be the opportunity to explain to residents what has transpired since the open house, share the information from Xcel and outline the plans, moving forward. He wants residents to know Council wants to hear from them. He said it's not a yes or no public hearing. Councilmember Monson said she is comfortable tailoring the public hearing that way. Councilmember Rousseau said it makes more sense to have a presentation that outlines why Council made the decision. Mayor Grant said any decision on a course of action should be included in Arden Hills Notes. Public engagement is important. He pointed out that residents will be getting a top-notch fire station in our community. Councilmember Holden said it can lower their ISO for home insurance because the response time will be significantly better. Councilmember Monson said Xcel Energy has to find ways to decarbonize their natural gas business. One of the ways they are doing that is pilot projects. One of the proposed projects is a district geo-thermal system estimated to be around $10 million. Rice Creek Commons is a fantastic opportunity. You have to win an RFP to get that investment into the community. She ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 23, 2024 10 would like the Council to approve writing a letter of support to the Public Utilities Commission so they can get approval of that plan. That would allow the City to apply for that $10 million investment. Mayor Grant asked if that would decarbonize the natural gas. He asked if TCAAP has natural gas. Councilmember Monson said they are still focusing on all electric. This geo-thermal system would heat and cool a commercial or industrial building and around 100 residents. There is a score card for what that pilot project is looking for. Rice Creek Commons would be a great fit for that program. Discussion ensued regarding the geo-thermal system, if it would be allowed and whether it's a good fit for TCAAP or not. Councilmember Rousseau summarized that there is no commitment from the City. She said customers are already being charged to implement the pilot program. She stated Xcel is asking for a letter of support from different entities that they can take to the PUC to show support for the project. Mike Wilhelmi confirmed. Councilmember Rousseau said she supports it. Even if it doesn't end up in Arden Hills she thinks it's a good pilot program. Councilmember Monson said the JDA has had conversations with multiple stakeholders at the Army level. She cautions discussing what the Army will and will not allow. We don't have any indication from the decision makers that the answer is no. Mayor Grant said his understanding is you wouldn't have to use the geo-thermal on site. He said basically Xcel wants cities to show support indicating interest in having Xcel move forward with this type of project. It doesn't commit to any one city. Mike Wilhelmi confirmed. Councilmember Monson said she has a draft letter of support for Council to review. Mike Wilhelmi said there are couple deadlines. The sooner, the better. He doesn't anticipate there being a hearing on it until February. The current comment period closes this week. Councilmember Monson said if the Council determines we are in support, who will sign? Discussion ensued regarding the best way to route the letter for Council signatures and what meeting date it should be discussed. B. Adult Use Cannabis Moratorium Update ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 23, 2024 11 Assistant to the City Administrator/City Clerk Hanson pointed to the memo containing basic preliminary items to consider. Staff is seeking direction regarding zoning for adult use cannabis. The Office of Cannabis Management (OCM) will start accepting applications for licenses January 1 St. When they receive those applications, they reach out to the City to have the City sign off on the zoning. The application will work through all the steps with the OCM and then they direct applicants back to the City to complete a registration. The OCM licenses these businesses, the City will register them. Assistant to the City Administrator/City Clerk Hanson said any proposed zoning code amendments will have to go to the Planning Commission and then back to the City Council for final approval. Staff is seeking direction at this time about moving forward with zoning. Mayor Grant said that the mayors met and discussed this topic. Some cities have chosen to create an overlay zone showing where cannabis businesses could be. Other cities limit a certain distance from a school or daycare. He understands the City must allow at least one registration. The City can restrict the number of businesses but does not have to. Councilmember Holden asked if the definition of "school" means a K-12. Interim City Administrator Jagoe confirmed. Councilmember Rousseau asked if this is viewed as a stand-alone business or are they part of other businesses. Assistant to the City Administrator/City Clerk Hanson said Council can determine what type of business would be allowed and the location through zoning. Councilmember Rousseau asked who ensures the potency is accurate. Assistant to the City Administrator/City Clerk Hanson said the City is in charge of compliance. There are still a lot of questions that need to be answered. It is constantly changing. Councilmember Rousseau asked if the optional low potency hemp edibles is already established. Assistant to the City Administrator/City Clerk Hanson confirmed. The Cub Discount Liquor is the one low potency license holder. That is established but can be amended by Council. Councilmember Rousseau asked if the City is required to allow "temporary cannabis event". Assistant to the City Administrator/City Clerk Hanson said that she did not believe it is a requirement. Councilmember Rousseau said OCM is still struggling to put this together. She would like to omit cannabis events and not address that until more questions are answered. Assistant to the City Administrator/City Clerk Hanson agreed it is a work in progress. Council can decide on first steps related to zoning and changes can be made later, after the program is better developed. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 23, 2024 12 Councilmember Fabel asked Mayor Grant if he heard of any other cities who are considering a municipal cannabis store. He thinks it's an intriguing way to restrict the advertising and marketing and to keep it under control, while at the same time bringing money into the city. Mayor Grant said two cities in his last Mayors' meeting that were entertaining the idea of a municipal cannabis store. He thinks they are backing away from that. They brought in financial analysts and learned what type of products and usage there is. Another mayor brought it to Council and they gave the cold shoulder and the city backed away. If it was a city run store, it could be small and you could control it. He is not aware of any restrictions on size. There are restrictions on hours of operation. Councilmember Fabel said if the sentiment is the city is not enthusiastic about open distribution of cannabis, that could be accommodated by limiting the size of the facility and marketing. Interim City Administrator Jagoe said the municipal store would be in addition to the one, population -based license that is required. Councilmember Holden asked if someone is a daycare provider in their home, is that a daycare, for the zoning consideration. Interim City Administrator Jagoe said when the City was looking at the low potency hemp she used all licensed daycare facilities in the buffer. She found out the state licensed providers and entered the buffer zone around those addresses. Councilmember Holden said that will cut into the 500 feet. There are a lot of home daycare providers. She thinks we have to go to a business district. Councilmember Monson said the biggest takeaway for her was the types of uses to be considered. Conversations usually surround the sale of cannabis. There are cultivation, manufacturer, hemp manufacturer, wholesale, retail, transportation, delivery. Some are easier to answer. She thinks there could be a good argument for an overlay that could cover all of the uses. She thinks the City should allow one registration. There are a lot of questions and compliance is going to be an issue. She thinks it will take a couple of years to figure out. Mayor Grant agrees it should be limited to one. Councilmember Holden asked for clarification if it's one registration allowed to sell out of a store or one self-contained business. Mayor Grant said other states have implemented cannabis regulations. The rules change. He thinks the state is moving in a very organized fashion by establishing the OCM. There will be a lot of changes. Councilmember Monson asked if Councilmember Holden had a preference if the registration is for a primary or secondary use. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 23, 2024 13 Councilmember Holden said it would be difficult to determine who gets the registration if it is secondary use. She doesn't know how you can make it fair. Mayor Grant said it should be a primary store because the product is so unique. It shouldn't be mixed with other retail business. Councilmember Rousseau said she went to the Leech Lake location. She was impressed. They carded her as soon as she walked in. She asked if the City can establish rules surrounding who's in the store. Assistant to the City Administrator/City Clerk Hanson said the business will want to make sure they comply. The City could have our own controls. Councilmember Holden said the tribal laws are totally different. They are trying to restrict the sale to their own communities. They are trying to make it as difficult as possible for people to just walk in and purchase. Assistant to the City Administrator/City Clerk Hanson said she will need to look further into the compliance aspect. Councilmember Monson said she is surprised the law allows the City to choose between a primary and a secondary use. She said the state has made it clear that cities can't block sales. She thinks allowing only an accessory use, that's not their sole business, could be viewed as blocking the sale. Interim City Administrator Jagoe said in terms of a conditional use it says the "mechanism for which the city approves it". It could be the primary operation of that business. We're requiring it to go through a similar process as the THC. Councilmember Monson asked if the City can make it an accessory use. Interim City Administrator Jagoe said she will verify that. Councilmember Monson said she thinks there should be one stand-alone location. She will have to think more about where to allow it, but she thinks the business district makes sense. Mayor Grant asked what else Staff needs from Council. Assistant to the City Administrator/City Clerk Hanson said if this is to be in place in January, there needs to be some movement because it still has to go to the Planning Commission. Mayor Grant asked what the timing is. Interim City Administrator Jagoe said the moratorium ends January I so everything needs to be in place before that. Mayor Grant asked if the moratorium can be extended. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 23, 2024 14 Assistant to the City Administrator/City Clerk Hanson said the moratorium cannot be extended. This will need to be brought to the November Planning Commission meeting. Interim City Administrator Jagoe confirmed. She said Staff will bring a draft ordinance back to the next Council Work Session. She will confirm that it can specify primary not secondary business. Initially, she will draft the ordinance similar to the lower potency process. She will pull together some buffer scenarios related to schools but not daycares. Staff will be seeking further direction. Mayor Grant said Council has directed that it should be a cannabis only store. Councilmember Holden wonders if the registered business has more than one owner, do they all need to be included in the registration. What happens if they break the law? Her concern is there may be similar issues to tobacco sales. She thinks that is input that should be given to the OCM. Assistant to the City Administrator/City Clerk Hanson said all applications for licenses begin there. Once they issue the license, cities just register the business. Councilmember Holden said that could change. Councilmember Rousseau thought maybe the stand-alone has to do with insurance. This is so new. There are so many unknowns they don't know what the risks are. It could take a decade to know that. Assistant to the City Administrator/City Clerk Hanson agreed. When THC was passed, some companies just weren't offering coverage. C. T-Mobile Site Use Agreement Mayor Grant asked if Council wanted to discuss this tonight. He asked Staff if we have to do this. Public Works Director/City Engineer Swearingen said relatively soon. The lease expires in April. So, there is still some flexibility. Mayor Grant said Staff provided information showing $3,00044,000 per month lease to place equipment on the water tower. Public Works Director/City Engineer Swearingen pointed to the attachment with the tables that was created based on the discussions with surrounding cities in regard to their lease agreements. Mayor Grant asked if most of them have 4% escalators. Public Works Director/City Engineer Swearingen confirmed. Typically, the annual escalator is 4-5%. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 23, 2024 15 Councilmember Monson asked if Staff is seeking direction on how to counter. She said $4,000/month with a 5% escalator. Councilmember Holden said if the monthly fee is $3,000, the escalator should be 5%. If it's $4,000, the escalator should be 4%. Public Works Director/City Engineer Swearingen said he's not looking for exact numbers. He is seeking flexibility to go back and negotiate. Councilmember Rousseau said she trusts Public Works Director/City Engineer Swearingen to negotiate. She's hoping for $4,000 at 5%. Councilmember Fabel asked if there was any leverage based on the location of the water tower. If they don't like our number, will they move somewhere else? Public Works Director/City Engineer Swearingen said he said it is a favorable spot. T-Mobile merged with Sprint and they are in the process of decommissioning the Sprint equipment. So T- Mobile would just have this one site on that tower. He thinks it's important to them. Councilmember Fabel wanted confirmation the City isn't running the risk of T-Mobile going somewhere else if our price it too high. Public Works Director/City Engineer Swearingen doesn't believe so. He doesn't think these numbers are unreasonable for T-Mobile. He will bring this back to Council if he needs further direction. D. Rice Creek Commons/TCAAP Discussion This item was not discussed. E. City Historian Councilmember Holden wanted to make people aware that we have a City Historian. This City Historian is writing a book regarding the full history of Arden Hills. She would like to have him give a presentation and make his book available, if residents are interested. Council was in favor of extending the invitation to the City Historian. F. Agenda Planning Mayor Grant said Staff is bringing some personnel items forward that need to be done. Memos will be forthcoming. Councilmember Rousseau would like to address the door-to-door solicitations though the City may be past peak season for this activity. However, she is concerned that so many pest control ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — SEPTEMBER 23, 2024 16 companies are soliciting services that use heavily regulated substances but don't go through the proper channels at the city to be allowed to solicit. Councilmember Monson said they will discuss the cannabis moratorium and the franchise fees on October 14. So that is already two big discussions. Adding the upcoming personnel items, that meeting seems full. Interim City Administrator Jagoe confirmed. She added the October 28 work session is scheduled as a joint work session with the Planning Commission to go over ordinance review with the consultants. Councilmember Fabel said he wants the speed limit on Snelling between Highway 51 and County Road B added as a topic to discuss. He would like Council to consider bringing the speed limit up to match the surrounding roads. Councilmember Monson asked if it is 25 mph there. Councilmember Fabel confirmed. It's 40 on either side. He thinks the speed limit in that section should be raised. 4. COUNCIL COMMENTS AND STAFF UPDATES ADJOURN Mayor Grant adjourned the City Council Work Session at 6:54 p.m. Jennifer Estling Deputy Clerk David Grant Mayor o -AR�ENHILLS Approved: October 14, 2024 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING SEPTEMBER 23, 2024 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL [DRAFT Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Tena Monson, Brenda Holden, Tom Fabel and Emily Rousseau Absent: None Also present: Interim City Administrator Jessica Jagoe; City Attorney Greta Bjerkness; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried (5-0). 2. TCAAP/RICE CREEK COMMONS UPDATE Interim City Administrator Jagoe stated the Joint Development Authority met on September 10' with the agenda items being a Legislative Update with a presentation from Goff Public, a Development Agreement discussion and a Review of Terms for Final Development Agreement Sheet, as well as a Review of the Road Map through 2024. Ramsey County staff as part of the meeting discussion prepared a Rice Creek Commons Potential Agreement Landscape worksheet which is intended to be a document listing the legal agreements that will be a part of the development for both horizontal and vertical development that includes references then to the legal parties signing each of those agreements. This document was for discussion purposes and was not an exhaustive list nor did it reflect all of the matters to be discussed by each parry under the purpose column. This will be a working document for the JDA, City and County as discussions continue. ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2024 2 Then the City has not received an update from Ramsey County regarding the purchase and sale agreement with Alatus. Also, the energy committee is slated to meet later this week to discuss the consultant's work on the draft sustainability design guidelines and LEED for Communities. Lastly, the next JDA meeting is tentatively scheduled for October 71n Councilmember Monson explained there was a need to piece together the financials for the mass grading and that hurdle was holding up the project. She indicated a solution was found for this issue, and the solution would be addressed in the purchase agreement between Alatus and Ramsey County. She stated the agreements that were previously negotiated would be reviewed and she understood the developer wanted to speak to the City about term sheets. She reported the grader wants to begin grading the site in the spring of 2026, which meant it would be important for the City to get through these agreements and to continue to move this project forward. Councilmember Monson commented the negotiations between the JDA and the County began early in 2023 and the terms on the number of housing units was quickly determined. She discussed the community engagement that was held surrounding the new density number and noted the 500 unit increase (1,960 total units) was accepted by the Planning Commission and City Council. She indicated the energy plan went from a vision to determining goals in the past 12 months. She explained the Council would be reviewing the term sheets at a future meeting in order to keep this project moving forward. Councilmember Holden asked when grading would begin. Interim City Administrator Jagoe reported the County was working with Kimley Horn noting the design plans would be worked on in 2025 with grading to begin in 2026. Councilmember Holden questioned what had happened to the dirt that was removed from the TCAAP site. Interim City Administrator Jagoe stated that staff confirmed with Ramsey County that some dirt may have been moved internally, but no dirt had been moved off site. Mayor Grant commented on the Round Lake cleanup project noting there was more sediment in the lake than when the project was previously estimated. He explained this would raise costs for the project and would take an additional year to complete. Public Works Director/City Engineer Swearingen stated this was an accurate summary for the Round Lake project. Councilmember Monson reported the Met Council has a draft regional development guide called Imagine 2050 and they are taking public comments through October 7. She noted this is the first time the City has seen a map with transit going through Rice Creek Commons. 3. PUBLIC INQUIRIES/INFORMATIONAL None. 4. RESPONSE TO PUBLIC INQUIRIES ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2024 3 None. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS A. Transportation Update Councilmember Holden asked if the punch list items along Lexington Avenue were completed. Public Works Director Swearingen reported the City's punch list items were complete. Mayor Grant explained the center of the roundabout at Lindey's was the responsibility of the County and would be maintained by Ramsey County. Public Works Director Swearingen stated this was correct. B. Elections Update Assistant to the City Administrator/City Clerk Hanson explained that absentee voting had begun and to vote by mail residents could visit the Secretary of State's website at mnvotes.org. In addition, residents could contact the Ramsey County Election office. Ballots could be mailed back or dropped off at the Ramsey County Elections office in St. Paul. She also stated that early, direct ballot voting where you can place your ballot right in the ballot machine would begin on October 18. She also noted that you must vote at your local polling place on Election Day and residents could contact City Hal with any questions. 7. APPROVAL OF MINUTES None. 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Ordinance 2024-009 Amending Chapter 3 — Licenses and Regulations, Section 310 — Fees, Subsection 310.01 — Establishment of Fees by Ordinance Related to Event Centers and Authorize Publication of Summary Ordinance C. Motion to Approve Ordinance 2024-010 Amending Chapter 5 — Alcohol Beverages, Section 500 — General Provisions, Subsection 500.1 — Definitions and Subsection 500.3 — Types of Licenses Related to Event Centers and Authorize Publication of Summary Ordinance D. Motion to Approve Ordinance 2024-011 Amending Chapter 3 — Licenses and Regulations — Section 350 — Tobacco Products, Related to Tobacco Licensing in the City and Authorize Publication of a Summary Ordinance E. Motion to Approve Resolution 2024-043 Appointing Ben Lindau as Planning Commission Alternate ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2024 0 F. Motion to Accept Resignation of Permit Technician/Office Support Specialist G. Motion to Authorize Recruitment for a Permit Technician/Office Support Specialist H. Motion to Approve Development Agreement for Elegant Event Center (Rose Kukwa) — Planning Case 24-014 I. Motion to Approve Payment No. 2 and Change Order No. 2 — Arden Manor and Floral Park Improvements Project— Peterson Companies, Inc. J. Motion to Accept GameTime Community Champions Playground Grant Funds and Authorize Purchase of Playground Equipment at Arden Oaks Park MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried (5-0). 9. PULLED CONSENT ITEMS None. 10. PUBLIC HEARINGS A. Quarterly Special Assessments for Delinquent Utilities Finance Director Yang stated water customers whose accounts are 90 days past due were informed that the City intends to certify delinquent charges to Ramsey County to be collected with property taxes. These customers have the right to a hearing in front of the City Council to discuss this matter prior to certification. Mayor Grant opened the public hearing at 7:23 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:24 p.m. 11. NEW BUSINESS A. Resolution 2024-044 Adopting and Confirming Quarterly Special Assessments for Delinquent Utilities Finance Director Yang stated delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated August 8, 2024 were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by September 12, 2024. Utility accounts with an unpaid delinquent balance would be certified to Ramsey County to be added to property taxes payable in 2025. The certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. The City will request that Ramsey County levy the delinquent balances against the respective properties. ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2024 E MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to adopt Resolution 2024-044 — Adopting and Certifying Quarterly Special Assessments for Delinquent Utilities to Ramsey County. The motion carried (5-0). B. Set Preliminary Levy and Establish Truth -In -Taxation Public Hearing Date for Proposed Taxes Payable in 2025 • Resolution 2024-045 — Preliminary Levy • Resolution 2024-046 — TNT Public Hearing Date Finance Director Yang stated State law requires that cities certify their proposed property tax levies to the county auditor by September 30th of each year. The proposed tax levy that is given preliminary approval may be lowered but cannot be increased. Therefore, it is important that the proposed tax levy provides adequate revenues to finance the 2025 Budget. The City Council needs to decide the maximum levy that it is willing to approve and then adopt the resolution. There will be another budget workshop in November. The City will hold its Truth and Taxation Hearing and set the final tax levy at the December 9, 2024 City Council meeting. A budget workshop was held with the Council on September 9, 2024. Staff was directed to incorporate additional changes to the preliminary levy. She discussed how the median value homeowner would be impacted by the proposed preliminary tax levy. She reviewed the tax rates for other cities in Ramsey County noting Arden Hills tax rate was the lowest. Staff commented further on the proposed changes that were made to the preliminary budget per Council direction, reviewed the items where increases were projected for 2025 and recommended approval of the 11.87% tax levy. Councilmember Holden asked how the Safer Grant would impact the budget and questioned if the fire department raises were included in the budget. Finance Director Yang explained the salaries were included within the CIP public safety fund. She noted an incremental $40,000 was included to cover the captains' salaries. She indicated the budget did not include raises. Councilmember Holden believed the budget for 2025 was looking at increases for part time firefighters and noted the fulltime captains have both a COLA and market adjustment included in the costs from the Safer Grant. Mayor Grant indicated the County recognizes North Oaks as a city in Ramsey County but North Oaks was not included in a comparison like this because they were 50% homeowners' association and 50% city. He asked if the implementation of the salary increases for staff was included at the $155,000 level. Finance Director Yang reported yes, that was included in the budget. Councilmember Fabel commented the City had outperformed its budget the past several years and has spent less than what was budgeted. He indicated on Page 3 of the report, there was $161,670 taken out of the fund balance and in 2024, the City would be spending almost $1 million more than was budgeted, which reduces the City's fund balance. He asked what the fund balance was at currently. ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2024 6 Finance Director Yang explained the general fund balance was currently at $3 million on an annual basis. Councilmember Fabel discussed how an 11.87% tax levy includes more deficit spending in 2025. Finance Director Yang indicated the proposed budget projects a budget deficit in 2025. Councilmember Fabel questioned if the Finance Director recommended the City continue with deficit spending into the new year. Finance Director Yang stated ideally, the City would want to adopt a balanced budget, but she has seen the Council has adopted a budget deficit in the past, noting some of the budgets have outperformed the projected deficit. She indicated there was some risk in adopting a budget that was not balanced. Councilmember Fabel commented in order to approve a balanced budget cuts would have to occur or the tax levy would have to be increased to 15.5%. Councilmember Holden stated the City only receives property taxes twice a year, so the numbers from July 26, 2024 were deceiving. Finance Director Yang reported this was correct. Mayor Grant commented on the July 26 year to date versus actual numbers. He discussed the amount of funding that was transferred out in 2020, noting these additional funds were due to CARES dollars. He indicated the City maintains a 50% fund balance. He reviewed the transfers that were made in 2021 and 2022, noting the Council has tried to budget well, while funding extra projects that may not have been included in the budget. He did not believe it was realistic to believe staff would spend 100% of every single cost within the budget. He indicated Arden Hills was not unique when realizing it will not spend 100% of every dollar within the budget. He explained the budget was a plan and not a determination that every dime within the budget would be spent. Councilmember Monson indicated in 2022 there were concerns with the fact the Council was relying on revenues to balance costs knowing the City was going into a high inflationary period. She explained there was some under spending but there was also more revenue that came in that was not anticipated. She commented this year and last year, staff made it clear no additional revenue was anticipated other than what was budgeted. In fact, the revenues projected for 2024 may not come in as planned. She stated last year she supported under funding the levy. She explained she was hesitant to approve another budget with deficit spending given the fact there were no large developments on the horizon for 2025. She commented on the great investments the City would be making in its staff in the coming year, noting this investment would assist with retention and recruitment. She also reported one of the main comments she hears from residents was that they want the trails and parks maintained, which led her to believe the City should be investing in its parks for the betterment of the community. Councilmember Rousseau explained the majority of the Council supported franchise fees to assist with the construction expenses for the fire department. She discussed how the Council ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2024 7 would be setting the maximum for the levy and the amount could then be reduced in the coming weeks and months before the final levy is set in December. She commented on how a median value home valued $469,000 would be impacted by an 11.87% levy increase noting this would be a $13.83 per month increase and with a 15.5% levy increase the monthly increase would be $17.58. She stated this was a four dollar per month increase. She believed it would be more responsible for the Council to start out with the higher value (15.5%) for the preliminary tax levy. MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion directing staff to implement the compensation study as discussed in the amount of $155,000 on January 1, 2025. Councilmember Holden stated this item was out of order. She noted the item on the agenda was to consider the preliminary tax levy and truth in taxation hearing. Mayor Grant clarified by asking Finance Director Yang if the compensation study would be implemented in the 2025 budget and she reported that the $155,000 had been included. He indicated the task before the Council was to set a preliminary levy, along with a truth in taxation hearing date. Councilmember Monson stated she was clear as to the matter before the Council, but she wanted to ensure the compensation study results were implemented in the 2025 budget. Councilmember Holden indicated $155,000 would cover salary but would not cover benefits, FICA or unemployment, which meant the amount the City would be spending would be higher than $155,000. She explained she originally did not support the $155,000 in additional salary, but was willing to offer her support. She did not believe any person on the Council was wanting to take this item out of the 2025 budget. She commented there were items that she believed were wants instead of needs that she would consider reducing or removing from the budget. Mayor Grant commented he believed the budget was clear and the Council has not made a statement that would indicate this funding would be removed from the 2025 budget. Councilmember Monson explained she would not be withdrawing her motion. Mayor Grant asked if it was in keeping with approving the preliminary levy to consider the budget line item by line item. He asked the City Attorney for an opinion. City Attorney Bjorkness advised the broad scope of what was listed on the agenda does contemplate a motion such as the motion made by Councilmember Monson and the action was appropriate. The motion carried (5-0). MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to approve the Public Works request for the Park Manager position (effective 4/1/25) as well as the Public Works Lead position (effective 1/1/25). Mayor Grant asked if the finance staff had created a budget with these positions included. ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2024 8 Finance Director Yang reported these positions were included in the budget. Councilmember Holden commented she disagreed with waiting to implement the Public Work Lead position. She indicated right now the City had salary savings from the City Administrator and the permit position. She recommended the lead position be appointed ASAP. She noted right now the City had a member of the public managing a contract on behalf of the City. Councilmember Rousseau questioned when the City could have a lead position in place. Public Works Director/City Engineer Swearingen indicated he would like to do some sort of interview process but he could begin this process as soon as possible. Mayor Grant commented it was true the City Administrator had moved on to a new career and the City's permit tech has moved on as well. He noted he did not want any salary savings but rather wanted City Hall to be fully staffed. Councilmember Monson questioned what the impact would be of pulling in a lead position in 2024. Finance Director Yang stated with the City Administrator position open, there would be funding available to assist with this. However, she noted there was a revenue shortfall that the Council would have to consider. Councilmember Monson indicated she was open to amending her motion in order to bring the lead position on board ASAP. Interim City Administrator Jagoe asked for clarification of the scope regarding recruitment for the Public Works lead position as it relates to the preliminary budget discussion item. City Attorney Bjorkness stated this could be within the scope of this agenda item. Councilmember Fabel explained this discussion has to do with the 2025 budget. He recommended the Council move forward with impacts on the 2025 budget, versus creating expenditures for 2024. Mayor Grant reported this is a valid point. Councilmember Holden agreed, noting the Council could provide staff with direction to recruit and hire new lead position and information could be brought back to the Council at their next meeting. Councilmember Monson stated she could support the Council moving in this direction. She indicated she would not amend her motion, but rather would provide staff direction during Council/Staff Comments to begin the hiring process for the lead position. The motion carried (5-0). Councilmember Holden asked if the City had enough funding to pay for the Old Highway 10 trail. ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2024 9 Public Works Director/City Engineer Swearingen commented this might be more of a detailed question for the Finance Director. He noted the City received a Safe Routes to School grant and the City would be applying for the MNDOT Safe Routes to School grant. Councilmember Holden questioned when this trail would be completed. Public Works Director/City Engineer Swearingen indicated this trail would be pushed to 2026. Mayor Grant clarified the trail from the end of Old Snelling to Lydia in Roseville would be covered 100% by MNDOT which meant this trail would have no impact on the City's budget. Public Works Director/City Engineer Swearingen reported this was correct. MOTION: Councilmember Monson moved and Mayor Grant seconded a motion to adopt Resolution 2024-046 - Adopting Truth In Taxation Public Hearing Date for Proposed Taxes Payable in 2025. The motion carried (5-0). Councilmember Rousseau explained she supported the 15.5% levy amount. Councilmember Fabel indicated he supported the 15.5% levy amount as well noting this would eliminate the need for deficit spending. Councilmember Holden stated having gone through the budget, she believed there were some wants included and funding was still needed for trails. She suggested the Parks Master Plan be pushed off another year until the new Park Manager position was filled next year and recommended the preliminary levy amount be set at 14%. Councilmember Monson indicated she supported the preliminary levy being set at 15.5%. She stated she was concerned with under budgeting and how this would impact the 2025 budget. Mayor Grant reported he could support a levy increase of 13%. Councilmember Fabel stated whatever percentage the Council settles on this would be a preliminary number that could be reduced but could not be increased. He recommended the Council move forward with the 15.5% preliminary levy at this time in order to have the maximum amount of flexibility. Mayor Grant commented on how a reduction in commercial property value shifts the burden of property taxes to residential property owners and that the pendulum was swinging strongly to fall on residential. He explained he was unaware of what the County and School Board levy increases would be. He stated he feared how Arden Hills' taxpayers would be impacted by overall tax increases. Councilmember Monson asked if property taxes have swung strongly towards residential property owners. Finance Director Yang reported there has been a shift but would not characterize it as strongly. She commented in the past the levy has been spread between apartments and industrial, but this has dwindled. ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2024 10 Councilmember Holden recalled Ramsey County Commissioner Victoria Reinhardt had mentioned there was a significant shift from commercial to residential for property taxes in a recent article in the Pioneer Press. Councilmember Fabel stated he understood these were big numbers. He reported he did a quick analysis and stated even with a 15.5% levy increase, Arden Hills would still be in the lower one- third of all cities in Ramsey County when it comes to taxes. He stated Arden Hills was a low taxing city and has been a low spending city. Councilmember Monson reiterated that this was a preliminary levy and noted she would be open to a lower rate in December. She stated if a Councilmember had proposed cuts she would be willing to make considerations. Councilmember Holden indicated she will lay this information out for the Council in the coming months but understood at this time there were three Councilmembers that supported the 15.5% levy increase. MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to adopt Resolution 2024-045 — Setting the Preliminary Lew at 15.5% for Taxes Payable in 2025. Councilmember Rousseau indicated if the Council were to move forward with a 13% or 14% levy increase, she would like to better understand how this would impact the fund balance. Mayor Grant requested a roll call vote. A roll call vote was taken. The motion carried 3-2 (Councilmember Holden and Mayor Grant opposed). 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Rousseau explained the EDC was meeting with business owners but did not meet in September, neither did the Planning Commission. She welcomed Ben Lindau to the Planning Commission. Councilmember Rousseau thanked all of the election judges for filling an important role during the election season. Councilmember Rousseau supported the City Council providing Director Swearingen direction on hiring the Public Works Lead. The Council was in agreement. Councilmember Holden reported she attended the Ribfest and noted it was not very well attended this year. She recommended this event be marketed more in 2026. She commented signage was not allowed to be posted in the City's parks. ARDEN HILLS CITY COUNCIL — SEPTEMBER 23, 2024 11 Councilmember Holden indicated she looked forward to receiving an update on Round Lake, noting trucks are still pulling out of TCAAP with Class V dirt. Councilmember Monson commented Xcel Energy has requested a letter of support regarding their natural gas innovation act for a geothermal district for Rice Creek Commons. She asked if the Council would support directing staff to draft this letter of support. The Council supported directing staff to draft this letter and once final, to use Council's digital signatures. Councilmember Fabel stated the City received very good news from the State Highway Department to construct a path along Snelling Avenue to County Road E at the State's expense. Councilmember Holden reported the City has budgeted $500,000 for this trail in the past that could now be freed up for other projects. Councilmember Monson encouraged the public to attend the family friendly pumpkin flashlight hunt on Saturday, October 5 at Cummings Park from 7:00 p.m. to 8:30 p.m. Mayor Grant stated he attended Ribfest and noted there were 25 teams this year. He explained he served as a judge this year along with Councilmember Holden. He reported Lieutenant Governor Flanagan also attended this event. Mayor Grant explained the Gateway Visitors Bureau met and he was pleased to report hotel revenues were on the rise. ADJOURN MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to adiourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:44 p.m. Julie Hanson City Clerk David Grant Mayor CONSENT ITEM 8A 'It EN HILLS MEMORANDUM DATE: October 14, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Joua Yang, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: N/A N/A Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Funding Source: N/A Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2024 Payroll #20 2024 Payroll #21 Paid Claims - 09/14/2024-10/04/2024 (Check Nos. 52869-52922 and ACH Checks) Total Payroll $105,559.07 $133,935.20 $239,494.27 $650,683.22 Total Accounts Payable $650,683.22 Total Claims $890,177.49 CITY OF ARDEN HILLS PAYROLL # 20 CHECKS DATED: Biweekly: 10/11/24 09/21/24 - 10/04/24 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT Payment Method FIT 8,306.54 EFT EFT EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* FICA Oasdi 5,457.56 5,457.56 FICA Medicare 1,276.35 1,276.35 SIT 3,650.13 TOTAL TAXES 1 18,690.581 6,733.91 Health Premium 2,380.50 0.00 Dental Premium 215.27 0.00 FSA Health Care Reimb. 133.33 FSA Dependent Care Reimb. 208.33 TOTAL FLEXIBLE SPENDING 2.937.43 0.00 HSA Health Saving 1 1,192.031 0.00 EFT TOTAL HEALTH SAVINGS 1 1,192.031 0.00 EFT EFT A/P Check" EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* ERA 5,743.34 6,626.94 MA 1,233.80 0.00 entral Pension Fund -Union 1,536.00 IN State Retirement System 1,700.00 'OTAL RETIREMENT 1 10,213.141 6,626.94 .FLAC 22.76 ife/Addl/Dep Life 49.29 0.00 ife/Addl non -tax 20.80 TD/STD Insurance 0.00 ERA Life Insurance 40.00 JOE 49 Dues (Union) i 140.00 Total Employee Deductions 33,306.03 Net Payroll 0.00 Direct Deposit 58,892.19 Gross Payroll Tie -Out 92,198.22 Plus City Paid Benefit 13,360.85 TOTAL PAYROLL COST 105,559.07 FICA TIE -OUT Gross Payroll 92,198.22 Less Total FSA 2,937.43 Less Total H.SA 1,192.03 Less Voluntary Ins 43.56 Net P/R Subject to FICA 88,025.20 FICA Oasdi @ 6.20% 5,457.56 FICA Medicare @ 1.45% 1,276.35 EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. CITY OF ARDEN HILLS PAYROLL # 21 CHECKS DATED: 10/13/23 Biweekly: 09/23/23 - 10/06/23 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT Payment Method FIT 8,244.91 EFT EFT EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* FICA Oasdi 5,446.90 5,446.90 FICA Medicare 1,273.87 1,273.87 SIT 3,666.44 TOTAL TAXES 1 18,632.121 6,720.77 Health Premium 2,380.50 26,703.34 Dental Premium 215.27 737.24 FSA Health Care Reimb. 133.33 FSA Dependent Care Reimb. 208.33 TOTAL FLEXIBLE SPENDING 1 2.937.431 27.440.58 HSA Health Saving 1 1,152.031 1,250.00 EFT TOTAL HEALTH SAVINGS 1 1,152.031 1,250.00 EFT EFT A/P Check* EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* ERA 5,580.55 6,439.09 MA 1,275.09 0.00 entral Pension Fund -Union 1,536.00 IN State Retirement System 1,700.00 'OTAL RETIREMENT 1 10,091.641 6,439.09 .FLAC 22.76 ife/Addl/Dep Life 49.29 98.90 ife/Addl non -tax 20.80 TD/STD Insurance 1,350.57 ERA Life Insurance 40.00 JOE 49 Dues (Union) i 140.00 Total Employee Deductions 34,436.64 Net Payroll 0.00 Direct Deposit 57,549.22 Gross Payroll Tie -Out 91,985.86 Plus City Paid Benefit 41,949.34 TOTAL PAYROLL COST 133,935.20 FICA TIE -OUT Gross Payroll 91,985.86 Less Total FSA 2,937.43 Less Total H.SA 1,152.03 Less Voluntary Ins 43.56 Net P/R Subject to FICA 87,852.84 FICA Oasdi @ 6.20% 5,446.90 FICA Medicare @ 1.45% 1,273.87 EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 10/10/2024 10:26 AM �RQEN HIILLS Check No Vendor No Invoice No Vendor Name Check Date Description Reference Check Amount ACH 0189 GOPHER STATE ONE CALL 09/20/2024 4080190 August Locates 54.90 4080190 August Locates 54.90 4080190 August Locates 54.90 Total for this ACH Check for Vendor 0189: 164.70 ACH 0192 GRAINGER INC 09/20/2024 9235811156 Phase Monitor Relay 102.00 9239579676 Work Light 212.42 9246340708 Batteries 558.00 Total for this ACH Check for Vendor 0192: 872.42 ACH 0243 METROPOLITAN COUNCIL -WASTE W) 09/20/2024 001176937 Wastewater -October 75,140.22 Total for this ACH Check for Vendor 0243: 75,140.22 ACH 0285 XCEL ENERGY 09/20/2024 892587861 4717 Prior Ave -New Street Light Install 1,268.00 Total for this ACH Check for Vendor 0285: 1,268.00 ACH 0292 OXYGEN SERVICE COMPANY INC 09/20/2024 0003595263 August Rental 37.94 Total for this ACH Check for Vendor 0292: 37.94 ACH 0320 HEALTH PARTNERS INC 09/20/2024 009596307781 October Insurance 20,241.21 009596307781 October Insurance 1,220.47 Total for this ACH Check for Vendor 0320: 21,461.68 ACH 0327 STAPLES INC 09/20/2024 6011232846 Supplies 43.08 6011599824 Supplies 63.44 6011599824 Supplies 7.79 6011599825 Supplies 117.80 6011599825 Supplies 13.49 Total for this ACH Check for Vendor 0327: 245.60 ACH 0549 ABLE HOSE & RUBBER LLC INC 09/20/2024 235252-001 Supplies: Hoses 969.75 Total for this ACH Check for Vendor 0549: 969.75 ACH 0706 CERTIFIED LABORATORIES 09/20/2024 8840028 Safety Supplies 231.60 AP Checks by Date - Detail by Check Date (10/10/2024 10:26 AM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 0706: 231.60 ACH 0731 MIDWAY FORD 09/20/2024 842075 camera 646.35 Total for this ACH Check for Vendor 0731: 646.35 ACH 0761 ELECTRIC PUMP INC 09/20/2024 025773 Kaxth Lake Stormwater Pump 2,560.07 Total for this ACH Check for Vendor 0761: 2,560.07 ACH 0922 NINENORTH 09/20/2024 20234-127 August Audio Visual 1,139.85 20234-127 JDA Meeting -August 188.10 Total for this ACH Check for Vendor 0922: 1,327.95 ACH 10476 TWIN CITIES COMMERCIAL CLEANEI 09/20/2024 09241310 Janitorial Services -September 1,554.58 Total for this ACH Check for Vendor 10476: 1,554.58 ACH 10497 CINTAS CORP 09/20/2024 5227969431 First Aid 113.65 5227969431 First Aid 53.15 Total for this ACH Check for Vendor 10497: 166.80 ACH 1125 BOLTON & MENK INC 09/20/2024 0344064 2024 PMP 45,785.00 0344065 Arden Manor Park Improvement 2,728.50 0344601 Professional Services 7/20-8/16 1,614.00 Total for this ACH Check for Vendor 1125: 50,127.50 ACH 1223 ADAM'S PEST CONTROL - MAIN 09/20/2024 3991559 September Pest Control 85.83 Total for this ACH Check for Vendor 1223: 85.83 ACH 1363 WATER CONSERVATION SERVICES IN( 09/20/2024 14242 Leak Locate 4061 Lexington Ave 1,006.75 Total for this ACH Check for Vendor 1363: 1,006.75 ACH 1889 DAVID PERRAULT 09/20/2024 20241 Professional Services -August 1,031.25 Total for this ACH Check for Vendor 1889: 1,031.25 ACH 6060 BATTERIES PLUS 09/20/2024 P75870170 Battery 152.95 Total for this ACH Check for Vendor 6060: 152.95 ACH 6555 TKDA INC 09/20/2024 002024005124 South Tower Improvements 10/29/23-11/25-23 1,762.83 Total for this ACH Check for Vendor 6555: 1,762.83 ACH 7025 ON SITE COMPANIES -OSSTC INC 09/20/2024 AP Checks by Date - Detail by Check Date (10/10/2024 10:26 AM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 0001741507 Restrooms 7/6-8/2 858.00 0001746767 Restrooms-Add'1 Service 35.00 Total for this ACH Check for Vendor 7025: 893.00 ACH 7501 KELLY & LEMMONS PA 09/20/2024 63732 August Prosecution 4,005.05 Total for this ACH Check for Vendor 7501: 4,005.05 ACH ALPI ALLEGRA PRINT & IMAGING INC 09/20/2024 172696 EDC Post Cards 163.32 172744 August/September Newsletter Postage 3,373.15 172744 August/September Newsletter 47.65 Total for this ACH Check for Vendor ALPI: 3,584.12 ACH JOHC JOHNSON CONTROLS INC 09/20/2024 1-133866308258 Bosch Panel Parts 1,731.82 Total for this ACH Check for Vendor JOHC: 1,731.82 52869 0131 BEISSWENGERS DO IT BEST 09/20/2024 849720 Supplies 28.49 888615 Supplies 29.26 894074 Supplies 15.18 900251 Supplies 113.98 904938 Supplies 9.79 906737 Supplies 30.97 906786 Supplies 39.77 Total for Check Number 52869: 267.44 52870 10483 CENTRAL PENSION FUND 09/20/2024 401333.0824 Apprenticeship -August 576.00 Total for Check Number 52870: 576.00 52871 0176 FRATTALLONES HARDWARE INC 09/20/2024 E13759/A Supplies 4.99 Total for Check Number 52871: 4.99 52872 1193 FURTHER INC 09/20/2024 17042789 Participant Fees -September 60.35 Total for Check Number 52872: 60.35 52873 1119 GERTENS INC 09/20/2024 947266 96/10 Corridor Landscaping 4,364.50 Total for Check Number 52873: 4,364.50 52874 1040 HOISINGTON KOEGLER GROUP INC 09/20/2024 024-028-3 Zoning Code Update 8/1-8/31 6,417.50 Total for Check Number 52874: 6,417.50 52875 10556 INNOVATIVE OFFICE SOLUTIONS LLC 09/20/2024 IN4628762 Supplies 41.78 Total for Check Number 52875: 41.78 AP Checks by Date - Detail by Check Date (10/10/2024 10:26 AM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 52876 0222 LEAGUE OF MINNESOTA CITIES 09/20/2024 411490 Membership Dues 9/1-12/31 3,811.00 Total for Check Number 52876: 3,811.00 52877 10362 MARCO TECHNOLOGIES LLC 09/20/2024 INVI2850923 Service 8/25-9/24 13.62 INVI2850923 Service 8/25-9/24 77.18 Total for Check Number 52877: 90.80 52878 5443 METRO PRODUCTS INC 09/20/2024 182318 Supplies 751.45 Total for Check Number 52878: 751.45 52879 10523 METRO-INET 09/20/2024 2164 IT Support -September 9,526.00 Total for Check Number 52879: 9,526.00 52880 0600 NCPERS GROUP LIFE INS 09/20/2024 315800102024 October Insurance 80.00 Total for Check Number 52880: 80.00 52881 1208 PREMIUM WATERS INC 09/20/2024 610207-08-24 August Water 38.34 613317-08-24 August Water 79.26 Total for Check Number 52881: 117.60 52882 0811 RAMSEY COUNTY 09/20/2024 EMCOM-011882 Fleet Support -August 24.96 EMCOM-011918 CAD Services -August 781.75 EMCOM-011934 911 Distpatch-August 5,084.42 SHRFL-002263 Law Enforcement -September 131,853.14 Total for Check Number 52882: 137,744.27 52883 SRFC SRF CONSULTING GROUP INC 09/20/2024 16750.00-11 Old Highway 10 Improvements 8/31 9,121.50 Total for Check Number 52883: 9,121.50 52884 10354 ST. PAUL PIONEER PRESS 09/20/2024 0624572589 PC 24-010 #752 Correction -0.20 0824572589 Annual TIF Disclosure 109.20 0824572589 PC 24-015 #777 54.08 0824572589 Annual TIF Disclosure 109.20 Total for Check Number 52884: 272.28 52885 1579 TOW MASTER INC 09/20/2024 471295 2025 F450 Buildout and Accessories 57,064.00 Total for Check Number 52885: 57,064.00 52886 1161 VALLEY -RICH CO INC 09/20/2024 33645 Land O Lakes Watermain Break 10,659.38 Total for Check Number 52886: 10,659.38 AP Checks by Date - Detail by Check Date (10/10/2024 10:26 AM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 52887 10568 VERIZON CONNECT 09/20/2024 338000064434 August Service 334.95 Total for Check Number 52887: 334.95 Total for 9/20/2024: 412,334.55 ACH 0387 MISSIONSQUARE #302482 09/27/2024 PR 24-20 PR Batch 00200.09.2024 ICMA Employee Dedu PR Batch 00200.09.2024 ICM 1,000.00 PR 24-20 PR Batch 00200.09.2024 ICMA Employee Percc PR Batch 00200.09.2024 ICM 233.80 Total for this ACH Check for Vendor 0387: 1,233.80 ACH 0453 CONTINENTAL RESEARCH CORP 09/27/2024 0057529 Sludgemeister 880.00 Total for this ACH Check for Vendor 0453: 880.00 ACH 0750 VERIZON WIRELESS 09/27/2024 9973567975 Service 9/11-10/10 897.14 Total for this ACH Check for Vendor 0750: 897.14 ACH 10363 MINUTE MAKER SECRETARIAL 09/27/2024 M1937 9/10 IDA Meeting Minutes 167.00 M1937 9/9 CC Meeting Minutes 292.25 Total for this ACH Check for Vendor 10363: 459.25 ACH 4447 BRAUN INTERTEC CORPORATION 09/27/2024 B400425 2024 PMP Through 9-13-2024 3,888.50 Total for this ACH Check for Vendor 4447: 3,888.50 ACH 5587 CES IMAGING INC 09/27/2024 INV 165987 September Rental 60.00 Total for this ACH Check for Vendor 5587: 60.00 ACH MNLI MINNESOTANATIVE LANDSCAPES 11N 09/27/2024 48233 Weed Control 9/11 300.00 Total for this ACH Check for Vendor MNLI: 300.00 ACH ALPI ALLEGRA PRINT & IMAGING INC 09/27/2024 092624 October Newsletter Postage 1,000.00 Total for this ACH Check for Vendor ALPI: 1,000.00 52888 1053 ALLIED BLACKTOP COMPANY INC 09/27/2024 118825 2024 Sealcoat Project 6,370.00 12075 2024 Sealcoat Project 245.00 Total for Check Number 52888: 6,615.00 52889 UB*00749 JOHN ANDERSON 09/27/2024 Refund Check 013355-000, 4369 Arden View C 139.24 Total for Check Number 52889: 139.24 52890 UB*00737 MIN CHEN 09/27/2024 AP Checks by Date - Detail by Check Date (10/10/2024 10:26 AM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 010251-000-2 Re -issue Refund Check 010251-000, 3976 Glen 29.85 Total for Check Number 52890: 29.85 52891 3346 CICHY'S WATER & SEWER LLC 09/27/2024 3361 Met Council I/I Program-3300 New Brighton Rd 5,000.00 3364 Met Council I/I Program-3272 New Brighton Rd 2,500.00 Total for Check Number 52891: 7,500.00 52892 1033 COMCAST 09/27/2024 44271.1024 Service 9/21-10/20 6.51 Total for Check Number 52892: 6.51 52893 10244 COMCAST BUSINESS INC 09/27/2024 217089019 Service 9/1-9/30 511.35 Total for Check Number 52893: 511.35 52894 10518 COURT SURFACES & REPAIR INC 09/27/2024 091424-63 Hardcourt Rehab: Ingerson & Valetine 12,425.00 Total for Check Number 52894: 12,425.00 52895 10405 DALEY ELECTRIC LLC 09/27/2024 240542 Perry Park Pavilion Auto -Lock Project 289.00 Total for Check Number 52895: 289.00 52896 UB*00747 VICTORIA De1CASTILLO 09/27/2024 Refund Check 000290-000, 4442 Arden View C 19.14 Total for Check Number 52896: 19.14 52897 UB*00752 HOWARD HASS 09/27/2024 Refund Check 001892-000, 1138 Ingerson Road 6.28 Total for Check Number 52897: 6.28 52898 4999 HIRSHFIELD'S PAINT MFG INC 09/27/2024 0026707-IN Field Striping Paint 1,270.56 Total for Check Number 52898: 1,270.56 52899 UB*00750 LYNN HOH 09/27/2024 Refund Check 000398-000, 1354 Arden View D 0.15 Total for Check Number 52899: 0.15 52900 UB*00744 THOMAS HOUSE 09/27/2024 Refund Check 001484-000, 1483 Arden Oaks D 24.65 Total for Check Number 52900: 24.65 52901 MISC1 RACHEL JONES PITTIER 09/27/2024 090624 Refund: Class Cancelled -Jazz, Tap Dance 137.00 Total for Check Number 52901: 137.00 52902 10330 KLEIN UNDERGROUND LLC 09/27/2024 58928 Water Break Repair-3129 New Brighton Rd 2,099.50 AP Checks by Date - Detail by Check Date (10/10/2024 10:26 AM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 52902: 2,099.50 52903 10486 MINNESOTA METRO NORTH TOURIST\ 09/27/2024 091024 Springhill Suites August 2024 Lodging Tax 13,227.79 092324 Quality Inn August 2024 Lodging Tax 4,550.22 Total for Check Number 52903: 17,778.01 52904 UB*00746 NANCY NOYED TRUST AGREEMENT 09/27/2024 Refund Check 002113-000, 3505 Ridgewood R( 145.83 Total for Check Number 52904: 145.83 52905 UB*00751 OPENDOOR LABS INC 09/27/2024 Refund Check 013263-000, 1740 Lake Valentine 160.33 Total for Check Number 52905: 160.33 52906 UB*00748 JAMES ORCUTT 09/27/2024 Refund Check 000460-000, 1387 Arden View E 693.85 Total for Check Number 52906: 693.85 52907 6072 PETERSON COMPANIES INC 09/27/2024 23120.Pay2 AManor/FPark-Payment2 -1,158.15 23120.Pay2 AManor/FPark-Payment2 23,163.06 Total for Check Number 52907: 22,004.91 52908 0811 RAMSEY COUNTY 09/27/2024 PRMG-005497 PW Rental Space -September 2,921.78 PRMG-005497 PW Rental Space -September 1,298.56 PRMG-005497 PW Rental Space -September 2,921.78 PRMG-005497 PW Rental Space -September 5,843.55 Total for Check Number 52908: 12,985.67 52909 6748 RELIANCE STANDARD 09/27/2024 GL154938.1024 October Insurance 1,647.40 Total for Check Number 52909: 1,647.40 52910 UB*00745 TIM RICHARDSON 09/27/2024 Refund Check 000338-000, 4484 Arden View C 116.50 Total for Check Number 52910: 116.50 52911 10423 SIR LINES -A -LOT 09/27/2024 H24-0302-02p002 Street, Parking Lot, Symbol Marking 750.00 Total for Check Number 52911: 750.00 52912 TWIN TWIN CITY HARDWARE 09/27/2024 PS 12286927 Perry Park Pavilion Auto Lock Project 8,790.00 PSC043112 Perry Park Pavilion Auto Lock Project -50.00 Total for Check Number 52912: 8,740.00 52913 MISC2 XCEL ENERGY 09/27/2024 091824 Encroachment Application: Lift Station 5 Forcen 500.00 AP Checks by Date - Detail by Check Date (10/10/2024 10:26 AM) Page 7 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 52913: 500.00 Total for 9/27/2024: 105,314.42 ACH ACH001 US BANK 09/30/2024 BAARS92024 THE HOME DEPOT #2828- Hinges 34.56 CHRIM92024 FLEET FARM 3100-Jack 86.49 FRIDJ92024 AMZN MKTP US*ZT7P47NI 1 -Mini Fridge Cw 139.79 HANSJ92024 JIMMY JOHNS - 1532 - CC Worksession 158.64 HANSJ92024 MINNESOTAASSOC OF GOVERN -Luke MAI 150.00 HANSJ92024 EZCATERHONEY BAKED HAM -Primary Ele 178.97 HANSJ92024 EZCATERHONEY BAKED HAM -Primary Ele 193.77 HANSJ92024 FESTIVAL FOODS #10 62.44 14ANSJ92024 DAVANNIS #10 ARDEN HILL -CC Worksessioi 87.58 HANSJ92024 EZCATERHONEY BAKED HAM -Primary Ele 213.98 IIANSJ92024 DAVANNIS #10 ARDEN HILL -CC Worksessioi 149.42 HANSJ92024 DAVANNIS #10 ARDEN HILL -CC Worksessioi 56.60 HANSJ92024 DAVANNIS #10 ARDEN HILL -CC Worksessioi 34.88 HANSJ92024 DAVANNIS #10 ARDEN HILL -CC Worksessia 31.18 HANSJ92024 IIMC-Membership Renewal 185.00 JAGOJ92024 UPS BATTERY CENTER LTD -UPS Batteries 169.99 JAGOJ92024 DEPARTMENT OF LABOR & INDUSTSRY-21 170.00 JAGOJ92024 APA-Professional Membership 562.00 JAGOJ92024 APA MN CHAPTER-2024 Planning Conference 467.00 JOHNM92024 HOLIDAY STATIONS 0368-Sports Sampler Su 7.87 JOHNM92024 HOLIDAY STATIONS 0368-Sports Sampler Su 7.87 JOHNM92024 HOLIDAY STATIONS 0368-Sports Sampler Su 5.18 JOHNM92024 CUB FOODS #1641-Sport Sampler Supplies 10.47 JOHNM92024 DICKS SPORTING GOODS#393-Fall Soccer 287.82 JOHNM92024 AMAZON MKTPL*RM5TA2Q21 -Community. 45.56 JOHNM92024 AMAZON MKTPL*RM9FI1 SMO-Community 1 21.69 JOHNM92024 DICKS SPORTING GOODS#393-Fall Soccer 67.41 JOHNM92024 WWW.PEACHJAR.COM-Pumpkin Hunt 75.00 MIKAT92024 METAL SUPERMARKETS ROSEVI 63.03 MIKAT92024 APPLE.COM/BILL I -Cloud 0.99 REBATE92024 US BANK REBATE -221.17 YANGJ92024 AMAZON MKTPL*RU97W6D61 36.59 Total for this ACH Check for Vendor ACH001: 3,540.60 ACH ACH002 AFLAC 09/30/2024 373535 Insurance Premiums -September 2024 45.52 Total for this ACH Check for Vendor ACH002: 45.52 ACH ACH005 MINNESOTA REVENUE -SALES & USE 09/30/2024 91824 August Sales/Use Tax 0.65 91824 August Sales/Use Tax 119.35 Total for this ACH Check for Vendor ACH005: 120.00 Total for 9/30/2024: 3,706.12 ACH 0242 MET COUNCIL ENVIRON SERVICES-S, 10/04/2024 100124 Q3 2024 SAC -795.20 10124 Q3 2024 SAC 79,520.00 AP Checks by Date - Detail by Check Date (10/10/2024 10:26 AM) Page 8 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for this ACH Check for Vendor 0242: 78,724.80 ACH 0327 STAPLES INC 10/04/2024 6011708089 Supplies 30.57 6011840703 Supplies 20.69 6012050841 Supplies 15.12 6012050842 Supplies 255.79 6012050842 Supplies 26.77 6012103283 Supplies 17.45 Total for this ACH Check for Vendor 0327: 366.39 ACH 0706 CERTIFIED LABORATORIES 10/04/2024 8841212 Supplies 1,070.80 Total for this ACH Check for Vendor 0706: 1,070.80 ACH 10497 CINTAS CORP 10/04/2024 4206409297 September 26 Mats 105.39 Total for this ACH Check for Vendor 10497: 105.39 ACH 10552 ELENA FRANSEN 10/04/2024 100224 Reimbursement -Parking Fee 12.00 Total for this ACH Check for Vendor 10552: 12.00 ACH 1125 BOLTON & MENK INC 10/04/2024 0345904 2024 PMP 14,098.50 0345905 Arden Manor Park 2,559.00 Total for this ACH Check for Vendor 1125: 16,657.50 ACH 1363 WATER CONSERVATION SERVICES IN( 10/04/2024 14207 Leak Locate-4541 Lakeshore PI 520.96 Total for this ACH Check for Vendor 1363: 520.96 ACH 5180 THE TESSMAN COMPANY LLC 10/04/2024 S403872-IN Herbicide 705.44 Total for this ACH Check for Vendor 5180: 705.44 ACH 5593 AMERICAN LEGAL PUBLISHING COR 10/04/2024 36756 2024 5-59 9.00 Total for this ACH Check for Vendor 5593: 9.00 ACH 6129 FAST SIGNS INC 10/04/2024 204-63832 Re -letter Name Plate 40.00 Total for this ACH Check for Vendor 6129: 40.00 52914 2597 AARP 10/04/2024 09242024 AARP Driver Safety 9/24/2024 215.00 Total for Check Number 52914: 215.00 52915 10587 DRESEL CONTRACTING 10/04/2024 15704 State Fleet Project 9,159.80 AP Checks by Date - Detail by Check Date (10/10/2024 10:26 AM) Page 9 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 52915: 9,159.80 52916 10356 JACON LLC 10/04/2024 7849 Truck Hauling 8,976.01 Total for Check Number 52916: 8,976.01 52917 10579 LEVANDER GILLEN & MILLER P.A. 10/04/2024 42000E-0824 August Legal 517.00 42000E-0824 August Legal PC 24-009 #750 1,352.00 42000E-0824 August Legal 493.00 42000E-0824 August Legal 4,403.00 42000E-0824 August Legal PC 24-015 #766 68.00 42000E-0824 August Legal 1,286.00 42000E-0824 August Legal PC 24-014 #760 1,880.00 Total for Check Number 52917: 9,999.00 52918 10362 MARCO TECHNOLOGIES LLC 10/04/2024 INV 12979836 Service 9/25-10/24 and Q3 Usage 642.58 INVI2979836 Service 9/25-10/24 and Q3 Usage 113.40 Total for Check Number 52918: 755.98 52919 0155 OFFICE OF MN IT SERVICES 10/04/2024 W24080616 August Phones 750.62 Total for Check Number 52919: 750.62 52920 10279 QUADIENT LEASING USA IINC 10/04/2024 Q1517799 Q3 2024 Postage Lease 928.89 Total for Check Number 52920: 928.89 52921 10471 RAINBOW TREECARE 10/04/2024 502572 EAB Treatment 190.55 Total for Check Number 52921: 190.55 52922 7064 ROTARY CLUB OF ARDEN HILLS-SHO 10/04/2024 4508112 Q3 2024 Dues 140.00 Total for Check Number 52922: 140.00 Total for 10/4/2024: 129,328.13 Report Total (99 checks): 650,683.22 AP Checks by Date - Detail by Check Date (10/10/2024 10:26 AM) Page 10 CONSENT ITEM - 8B -ARPEN HILLS MEMORANDUM DATE: October 14, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Acknowledgment for Catholic United Financial to Hold a Raffle in 2025 Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Motions to approve, table, or deny the following: • Acknowledging the LG220 Application from Catholic United Financial for a raffle to be held next March with no waiting period. Back2round/Discussion The City received a request from Catholic United Financial for authorization to hold a raffle to benefit Catholic education in Minnesota, North Dakota and South Dakota. According to Minnesota's Lawful Gambling regulations, they are required to obtain acknowledgment from the City they are located in. This does not require a permit or license from the City as it is not a premise permit. As part of the requirement of LG220 Application for Exempt Permit, the City must formally acknowledge the application with no waiting period, with a 30-day waiting period, or deny the application. The date of the drawing for this raffle is March 27, 2025. Catholic United Financial holds this raffle every spring. Staff recommends the City Council approve a motion acknowledging the application of Catholic United Financial for an Exempt Permit to conduct a raffle with a drawing date of March 27, 2025, with no waiting period. AttaehmPntc Attachment A: LG220 permit application Attachment B: Statement of Nonprofit Status Page 1 of 1 Attachment A MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit Page 1 of 3 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the • awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. year. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization Previous Gambling Name: Catholic United Financial - St. Jude of the Lake Council Permit Number: x-93077 Minnesota Tax ID Federal Employer ID Number, if any: 4487032 Number (FEIN), if any: 41-0182070 Mailing Address: 3499 Lexington Ave. N. City: Arden Hills State: MN Zip: 55126 County: Ramsey Name of Chief Executive Officer (CEO): Boni Westberg CEO Daytime Phone: (612) 418-6206 CEO Email: bonjim@hotmail.com (permit will be emailed to this email address unless otherwise indicated below) Email permit to (if other than the CEO): Matt Earhart, Compliance/ERM Specialist (mearhart@catholicunited.org) NONPROFIT STATUS Type of Nonprofit Organization (check one): F✓ Fraternal = Religious Veterans Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) ❑ A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. ❑ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): Catholic United Financial - Home Office Physical Address (do not use P.O. box): 3499 Lexington Ave. N. Check one: ❑� City: Arden Hills zip: 55126 County: Ramsey ❑ Township: Zip: County: Date(s) of activity (for raffles, indicate the date of the drawing): March 27, 2025 Check each type of gambling activity that your organization will conduct: Bingo Paddlewheels Pull -Tabs Tipboards Ev ] Raffle Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900. LG220 Application for Exempt Permit 4/23 Page 2 of 3 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. ❑The application is acknowledged with a 30-day waiting ❑ The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after (60 days for a 1st class city). 30 days. ❑The application is denied. ❑The application is denied. Print City Name: Arden Hills, MN Print County Name: Signature of City Personnel: Signature of County Personnel: Title: Date: Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township The city or county must sign before limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.213.) submitting application to the Gambling Control Board. Print Township Name: -- Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to t Board within 30 days of the event date. Chief Executive Officer's Signature: ?` Ltar Date: 9/18/2024 (Signature must be CEO's signature; designee y not sign) Print Name: Boni Westberg REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days; or a copy of your proof of nonprofit status; and • all gambling conducted on one day. application fee (non-refundable). If the application is Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900. Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process the ment of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was about your organization are available to Board given; and anyone with your written consent. members, Board staff whose work requires access to the information; Minnesota's Depart - This form will be made available in alternative format (i.e. large print, braille) upon request. application. Your organization's name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data An equal opportunity employer •1RMl T11�...) Dep rtn ent OI file Tieasuiy 1 Internal Revenue Service OGDEN, UT 84201 )00005 CATHOLIC UNITED FINANCIAL Attachment B LTR 11690 E 3499 LEXINGTON AVE N SAINT PAUL, MN 55126-7055996 Taxpayer Identification Number: 41-0182070 GEN Number: 0263 Name of Organization: CATHOLIC UNITED FINANCIAL Tax Period Ending: DEC. 31, 2011 Form: sGRI Dear Taxpayer: AUG. 15, 2011 41-0182070 Thank you for sending the annual supplemental information about your subordinate organizations as required by Revenue Procedure 80-27 to keep the tax exempt status for your group. We have made the requested changes to your exemption roster. No futher information is needed. If you have any questions, please write to us at the address shown at the top of the this letter. Or, you may call us at(8ol) 620-6019 . If this number is outside your local calling area, there will be a long-distance charge to you. Whenever you write, please include this letter and, in the spaces below, give us your telephone number with the hours we can reach you. Also, you may want to keep a copy of this letter for your records. Telephone Number ( ) Hours We apologize for any inconvenience we have caused you, and thank you for your cooperation. Enclosures Sincerely yours, Exempt Organizations Entity Department CONSENT ITEM - 8C r -ARPEN HILLS MEMORANDUM DATE: October 14, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Master Agreement for Maintenance of Traffic Control Signal Systems Agreement NO. PW2023-03M Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Master Agreement for Maintenance of Traffic Control Signal Systems Agreement NO. PW2023-03M Background/Discussion This Agreement is between Ramsey County and the City of Arden Hills, for the maintenance and operation of traffic control signal systems within the City of Arden Hills. The County owns and operates the traffic control signal systems at intersections with County roads, the intention of this agreement is to clearly define roles and responsibilities. The City Attorney has reviewed the agreement as Attachment A, City staff recommends the City Council approve Agreement NO. PW2023-03M with Ramsey County. Budget Impact N/A Attachments Attachment A — Agreement NO. PW2023-03M Page 1 of 1 Attachment A MASTER AGREEMENT FOR MAINTENANCE OF TRAFFIC CONTROL SIGNAL SYSTEMS AGREEMENT NO. PW2023-03M THIS AGREEMENT is between Ramsey County, ("County"), and the City of Arden Hills ("City"), for the maintenance and operation of certain traffic control signal systems the within the City of Arden Hills: WHEREAS, the County owns and operates traffic control signal systems within the City "Signal Systems". These Signal Systems may be located at intersections where all legs are controlled by the County or at intersections in which one or more legs are controlled by the City or another city; and WHEREAS, it is the intent of the parties to identify herein the allocation of maintenance and power provision responsibilities for the Signal Systems, in accordance with County policies identified in Ramsey County Board Resolution 78-1394 (policy for lighting Ramsey County roadways) and Ramsey County Board Resolution 81-1001 (policy for allocation of costs for traffic control signal systems), and as agreed by the parties; and WHEREAS, it is the intent of the parties to document and periodically update this Master Agreement with a list of all known Signal Systems (those traffic control signal systems located on a County road or highway within the City) and the allocation of maintenance and power provision responsibilities. Exhibit A-1 to this Master Agreement will serve as that documentation; and WHEREAS, it is the intent of the parties to further document and periodically update this Master Agreement with a list of all known stand-alone pedestrian crossing signals (those pedestrian crossings located on County roads and highways, but not on a Signal System, within the City) ("Ped Signals") and the allocation of maintenance and power provision responsibilities. Exhibit A-2 to the Master Agreement will serve as that documentation; and WHEREAS, it is the intent of the parties to further document and periodically update this Master Agreement with a list of all known traffic control signal systems controlled by Minnesota Department of Transportation ("MnDOT Signals") within the City and the allocation of maintenance and power provision responsibilities. Exhibit B to the Master Agreement will serve as that documentation; and WHEREAS, it is the intent of the parties that at intersections with a least one City leg, the City shall be responsible for provision of electrical power and related costs for the Signal System ("Provision of Power") and shall be responsible for the maintenance of street and ambient lighting incorporated into the Signal System ("Luminaires"); and WHEREAS, where a Signal System is located at intersection on the border of two or more cities, where the costs or responsibilities of the City may be shared with another city, it is the intent of the Parties to allow the City and other city (or cities) to allocate costs and responsibilities outside of this Master Agreement and nothing herein is intended to adjust those separate arrangements between the cities, nor do those agreements impact the allocations identified herein. NOW, THEREFORE, IT IS AGREED: 1. ALLOCATION OF MAINTENANCE RESPONSIBILITIES: The County is responsible for all maintenance responsibilities for any Signal System listed on Exhibits A-1 and A-2, except as provided below. a. The City shall be responsible for the Provision of Power for those Signal Systems listed on Exhibits A-1 and A-2, where the City is the indicated responsible party for "Maintenance Responsibility - Power". b. The City shall be responsible for maintenance of Luminaires for those Signal Systems listed on Exhibits A-1 and A-2, where the City is the indicated responsible party for "Maintenance Responsibility - Luminaire" c. The City shall be responsible for the maintenance of Traffic Control elements of the Signal Systems where the City is the indicated responsible party for Maintenance Responsibility — Traffic Control") 2. SHARED CITY STREETS: City allocated responsibilities may be shared between multiple cities when a leg of the intersection falls on a border road or is otherwise shared by two or more cities. The details of any shared maintenance or cost agreement between cities shall be documented outside of this Master Agreement, and shall have no impact on the obligations of the parties hereto. Furthermore, if a responsibility listed on Exhibit A-1 or Exhibit A-2 as a City responsibility is shared by the City and another city through another verbal or written agreement, that outside agreement shall not limit the obligation of the City to the County and the County can expect the City to fulfill its obligations under this Master Agreement and to seek reimbursement according to these outside agreements, as they may exist. 3. EFFECT ON PREVIOUS AGREEMENTS: Exhibits A-1 and A-2 represent the existing agreed to allocation of responsibilities for each identified Signal System listed thereon, and supersede any previous agreements between County and City with respect thereto. 4. MAINTENANCE RESPONSIBILITIES: Maintenance Responsibilities are defined as follows: Maintenance Responsibility — Power: All aspects of providing all necessary power to the Signal System for the proper operation of its elements installed, including without limitation, display or indicator lamps, emergency vehicle preemption ("EVP") systems, luminaires (street lights and other ambient lighting), lights for illuminating signages, electronic displays, and traffic monitoring cameras. Responsible party must provide for the connection of the Signal Systems to a public source of electrical power, maintain the power elements of the Signal System, repair or replace power elements in the event of damage or deterioration Maintenance of the battery backup system, including replacement of the batteries, will be the responsibility of the County. Maintenance Responsibility — Luminaires: All aspects of any ambient lighting (street light) installed on the Signal System, including replacing bulbs or other expended illumination elements and repair or replacement of any pole, hood, lens, or other element solely for operation of the luminaire due to damage, deterioration, or replacement of the Signal System. Maintenance Responsibility —Traffic Control: All remaining elements of the Signal Systems (except as provided below), including replacing lamps or bulbs in any traffic control indicator or display (both vehicle and pedestrian) and the repair or replacement of any upright poles, mast arms, display or indicator heads/units, traffic control signs attached to the Signal System, cabinets, controllers, controller equipment, traffic sensors, accessible pedestrian signal systems ("APS") due to damage or deterioration. Replacement of Signal Systems due to end of useful life will be determined based on the cost share policy in place at the time. a. EVP systems will managed as provided in Section 8. b. Painting of Signal Systems, including regular updates to maintain a professional appearance, shall be the responsibility of the City requesting the painting. d. MNDOT Signal Systems: Where identified on Exhibit B, the notation is for convenience only, and the allocation of responsibilities shall be governed by the agreement with MNDOT. 5. NON -TRAFFIC CONTROL SIGNS: No signs may be attached to a Signal System without approval of the County Traffic Engineer. Any sign installed at the request of the City will be installed, maintained, and repaired by the County, but the costs of such work will be reimbursed by the City. 6. TIMING OF SIGNALS: All timing and related adjustments of the traffic control signal shall be determined by the County through its Traffic Engineer, and no changes shall be made to these adjustments without the approval of the County. 7. PERMIT REQUIRED: The City will obtain a permit to work on a Signal System in order to coordinate work in the right-of-way, ensure sufficient traffic control is provided, and manage access and workmanship on Signal Systems. The City will be responsible for any costs associated with traffic control or County forces needed to effectuate City works on the Signal Systems. 8. EVP SYSTEMS: The EVP system shall be operated, maintained, revised, or removed in accordance with the following conditions and requirements: a. All installation, modifications, revisions and maintenance of the EVP System considered necessary or desirable for any reason, shall be done by the County's forces, or, upon concurrence in writing by the County's Traffic Engineer, may be done by others, all at the cost and expense of the City. b. Emitter units may be installed and used only on vehicles responding to an emergency as defined in Minnesota Statutes Chapter 169.01, Subdivision 3 in Section 169.011. c. All timing of said EVP system shall be determined by the County, through its Traffic Engineer. 9. PAYMENT AND RAMSEY COUNTY REIMBURSEMENT RATES: a. The County shall submit an invoice to the City annually, listing all labor, expenses for third -party contractors, equipment, materials or supplies used. b. The City shall promptly pay Ramsey County for the full amount due. Labor costs and equipment costs will be at the adopted rates for work performed by County employees. The adopted labor rates may include actual hourly rates of the employee (or a per hour equivalent for salaried employees), costs representing the hourly share of benefits, perks and other employment expenses, a provision for costs associated with the provision of a work location, transportation, supplies and training for the employee, and a provision for administration. The adopted equipment rates may be based on market rental rates or, if specialized equipment, on a pro rata share of the anticipated useful life of the equipment, plus costs to cover all consumables (fuel, parts), plus a reasonable costs associated with maintenance of the equipment. f. Materials and supplies shall be actual costs incurred by the County. g. Contractor costs shall be as actually paid by the County for the work covered by this agreement. 10. WORKERS AND WORKERS COMP: Any and all persons engaged in work performed under this Agreement who are employed by the County shall be considered employees of the County regardless of whether the work performed is on City or County property, and any and all claims that may arise under the Worker's Compensation Act of this State on behalf of those employees so engaged shall be the responsibility of the County. Any and all persons engaged in work performed under the Agreement who are employed by the City shall be considered employees of the City regardless of whether the work performed is on City or County property, and any and all claims that may arise under the Worker's Compensation Act of the State on behalf of those employees so engaged shall be the responsibility of the City. 11. INDEMNIFICATION AND THIRD -PARTY CLAIMS: The City and County shall indemnify, defend, and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or action, including attorney's fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents or employees, in the execution, performance, or failure to adequately perform the indemnifying party's obligation pursuant to the Agreement. Any and all claims made by any third party as a consequence of any negligent act or omission on the part of an employee or contractor of a party as they are engaged on any of the work contemplated herein, shall be the obligation and responsibility of the party employing or retaining the worker, unless another agreement allocates responsibility differently. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common immunities, limits, or exceptions on liability. 12. TERMINATION AND REPLACEMENT AGREEMENT: This Master Agreement may not be terminated, except by mutual agreement of the parties. However, should either party be in default of its obligations under this Master Agreement three times within a twelve-month period or should a default continue for more than 30 days, the City Public Works Director and the County Traffic Engineer of Public Works shall meet and discuss proposed practices to ensure that additional defaults do not occur in the future. Said meeting shall occur within 30 days of the non -defaulting party making a written request to the defaulting party. Should the parties not be able to come to an agreement regarding how to resolve the defaults, the non -defaulting party may give notice to the defaulting party that they request a County -led maintenance plan be invoked. After notice is received, the County -led maintenance plan will take effect on the first of the month six months after the notice. Under a County -led maintenance plan, the County will perform all responsibilities contemplated herein for all Signal Systems identified on Exhibits A-1 and A-2 (as the same may be amended from time to time and the parties will split the costs based on the number of legs entering the intersection. EVP and painting will continue to be 100% the cost responsibility of the City, but the work will be done by the County. The City will reimburse the County for the City's share of those costs. The City's share shall be equal to the ratio of the number of legs entering the intersection which are controlled by the City to the total number of legs entering the intersection. The costs will be calculated as provided in Section 9 (plus the costs of electricity), plus an additional 15% for administration. At any time, if an emergency exists and the City is unable to perform its obligations, the County may perform the work necessary and seek reimbursement for its actual costs. At any time, if an emergency exists and the County is unable to perform its obligations, the City may perform the work necessary and seek reimbursement for its actual costs. 13. ADDING OR REMOVING SIGNAL SYSTEMS: The signals included in this Master Agreement may be added or removed by updating Exhibits A-1 and/or A-2, as applicable. A signal may be added to Exhibit A-1 or A-2: COOPERATIVE AGREEMENT: If a new signal is installed (or an existing one is replaced) and the allocation of maintenance responsibilities is identified in a properly approved cooperative agreement adopted in anticipation of the development or installation of the signal, the signal may be added to Exhibit A-1 or A-2 (as applicable) and the maintenance responsibilities allocated as provided in the cooperative agreement. The governing cooperative agreement number must be noted for reference. b. MAINTENANCE AGREEMENT: If the parties approve a different allocation of maintenance responsibilities through a property adopted separate formal agreement, the change may be reflected on Exhibits A-1 and/or A2 (as applicable) and the maintenance responsibilities allocated as provided therein. The separate agreement number must be noted for reference. TRACKING PURPOSES ONLY (PED SIGNALS): If a Ped Signal is located on a County road or highway, it may be added to Exhibit A-2 as long as the City is assuming all responsibility and costs for the operation and maintenance. d. REMOVAL OF SYSTEM: If a Signal System or Ped Signal is physically removed, the signal maybe removed from Exhibit A-1 or A-2 (as applicable). The inclusion or removal of a signal system from Exhibit A-1 or A-2 under this section must be ratified by the County's Traffic Engineer and the City's Public Works Director, and the new Exhibit A-1 or A-2 shall be noted with the effective date of the change. It is intended that formal approval by the parties' governing bodies is delegated to the two representatives for this limited purpose. 14. STANDARDIZATION: The allocation of maintenance responsibilities as provided on Exhibits A-1 and A-2 for any individual signal included thereon may be changed to bring it in line with the standard allocation of responsibility listed below. The change of the allocation of maintenance responsibilities to the standard allocation must be ratified by the County's Traffic Engineer and the City's Public Works Director, and the new Exhibit A-1 and/or A-2 shall be noted with the effective date of the change. It is intended that formal approval by the parties' governing bodies is delegated to the two representatives for this limited purpose. STANDARD ALLOCATION OF MAINTENANCE RESPONSIBILITIES TYPE OF SIGNAL TRAFFIC CONTROL LUMINAIRE POWER Traffic Control Signal Systems (Signal Systems) County City City Pedestrian Crossing Signal Systems (Ped Signals) City City City County replaces lamps MnDOT Controlled Traffic Control Signal and MnDOT assumes City City Systems (MnDOT Signals) other elements 15. AMENDMENTS: Any other change to the allocation of maintenance responsibilities or inclusion or removal from the lists on Exhibits A-1 and/or A-2 must be done by amendment to this Master Agreement and no delegation is being contemplated by these terms. 16. NOTICES: All notices shall be in writing and shall be sent by electronic mail, United States mail or common carrier delivery service to the address provided below. For City: Public Works Director City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Email: For County: Traffic Engineer of Public Works Ramsey County Department of Public Works 1425 Paul Kirkwold Drive Arden Hills, MN 55112 Email: (Signature page to follow) IN WITNESS WHEREOF, the parties have hereunto affixed their signatures. In presence of Recommended for approval: Brad Estochen, P.E. County Engineer Ramsey County Public Works Department Approved as to Form: Assistant Ramsey County Attorney CITY OF ARDEN HILLS, MINNESOTA By: Its: Mayor By: Its: City Manager Date: RAMSEY COUNTY By: Attest: By: Date: Date: Chairperson Board of Ramsey County Commissioners Chief Clerk — Ramsey County Board m L o+, 4J U vi N 41 t L � L a(31 .N c O t F- . LU U u O O � CO C 41 H 4- (A C7 O U bA W N 4E O o � � c W O c U c CO a-+ a U C LJ f0 ro 1` U W bA 6 cn O 4-.+ - -0 N a sz -0 M- v � C j O Ln N E Q v C 4� tw Ln X N v LU •°J L-- L L - i? a 0 v -a Lo _g_- 4J 4-1 c >- v a L +J v � Q v O X +, LU +- en ai c c 4- a�i E u v 0 E >m m aj N O m a L N a O (c0 N Q O M 4-1 O ! M 4- O x LU o c aJ U LJ Ln L u O U 4-1 ai C Lp 7 O 7 N 0 -0 v E m .Q N N C C LU kn E CA A N C b0 clA C a T f6 C 0 c O u u E m Q a� t x W 3 4 U 4-1 a u u U U U U iD U U C O a L d 4 4-1 4-1 7 * �. �-- 41 7 41 7 4-1 7 ��j iF i` iF i^ jE i` 4-1 +J 7 4-1 Gl u = � J U U O U (� O U O U O U U U U U U O U U C O C O V C C C C C C C C C C C C C C V O O O O O O O O O O O O O O U u U U u U u U u U u U u W.0 f6 H v i N CA 0 U L O O f0 i 0U c - p O— o_ _ N ai > a co O U 0 -p � Ln 2 a (n U LLJ _6 � C O UU N 2 a Ln U- LL -0 � C 7 M a N U 0 0 oC � O O U L i m o_ bA 0 E E : U x LL >. v C7 DC LL _0o °C cr 4J °Lo O Lit _ a N U > - to = Ln _ N ( ) > a 4-10 w _ x -0 m v ro J O 0 G Z w N Zt M't r-1 l.D Q0 M -;j- m 1-1 N w 6L r� L.O r� Ln w Ln O L.0 r-1 Ln Ln Ln -;j- L.O Ln L.0 r� Ln n Ln r� L.0 m Ln m Ln r-i L.0 V LL U W U -0a U > J L9 0) U N ri UUu Ln c-I r�-1 Ln N U LO lT a N U N J a z Q 7A 0 W a on O IA v _ �L IA M L O N C OA M N a t x W m t / CU / 0 2 k � 7 a � k > > > > > > > > a a a a a a a a u R R R R R R R R u u u u u u u u � LLI G G c c c c 3;Z c \ / / / / = = / / « u u 2 k ow > > > > > > > > \ om om om om om om om om u m u u u u u u u u 2 2 _ m § m 7 7 m m m m 7 � # # # # # � V) u u » » » » u � ^ Ln Ln � ^ m m m \ -1 -1 - \ I I I I I I= I u \ $ \ $ $ $ $ v u u v v v u > m m W LU LU U % k k k% 2 2 m% @ ) 2 2 2 § § u41 bD bD 4 > > > W E 7 R• c c R y R 2±± u u u u u d Z q \ \ , , , , \ m m m m � > / / / / ƒ k m 2 ƒ M cc M\ cc E � M m Ln 2 41 m o 0 I o 0 m I O< 2\\ Lu/ x e / 7 7 2 Ln m - � / m � CONSENT ITEM - 8D r -ARPEN HILLS MEMORANDUM DATE: October 14, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Mounds View High School Crosswalk Signal Maintenance Agreement Budgeted Amount: Actual Amount: Funding Source: $1,000 (2025 operating budget) $1,000 (routine maint.) Street Maintenance Council Should Consider Motions to approve, table, or deny the following: • Agreement for Maintenance of Traffic Control Signal Systems Agreement No. PUBW2024-15R Backaround/Discussion This Agreement is between Ramsey County and the City of Arden Hills, for the maintenance and operation of a single local traffic control system located on Lake Valentine Road at Mounds View High School within the City of Arden Hills. The City is responsible for all maintenance, inspection, testing, trouble -shooting, repair, and replacement of the signal system. Arden Hills Public Works does not have the resources to conduct these responsibilities in-house and therefore have requested that the County perform all such responsibilities on the City's behalf. Attachment A is the agreement to retain the County on an annual basis to perform the necessary maintenance. The City Attorney has reviewed the agreement as Attachment A, City Staff recommends approving Agreement No. PUBW2024-15R. Page 1 of 2 Budget Impact The County shall submit an invoice to the City annually, listing all labor, expenses for third - party contractors, equipment, materials or supplies used. A typical yearly expense of $1,000 is expected for routine maintenance. If more significant repairs are needed, the invoice from the County would reflect those costs. Attachments Attachment A - Agreement No. PUBW2024-15R Page 2 of 2 Attachment A AGREEMENT FOR MAINTENANCE OF TRAFFIC CONTROL SIGNAL SYSTEMS AGREEMENT NO. PUBW2024-15R THIS AGREEMENT ("Agreement") is between Ramsey County, ("County"), and the City of Arden Hills ("City"), for the maintenance and operation of a single local traffic control system located on Lake Valentine Road at Mounds View High School within the City of Arden Hills. A. The signal system consists of a traffic control signal system including, without limitation, luminaires, signal cabinet(s), sign(s), battery backup, accessible pedestrian signals ("APS"), and emergency vehicle pre-emption ("EVP") as hereinafter set forth, and is shown on Exhibit A, attached hereto (collectively, the "Signal System"). B. The Signal System is owned by the City and serves the Lake Valentine Road at Mounds View High School intersection only, which intersection is located on and serves City roads only and not any County roads. Accordingly, the City is responsible for all maintenance, repair, and replacement of the Signal System. C. The City has requested that the County perform all such responsibilities on the City's behalf, and the County has agreed to perform all such responsibilities for the City on the terms and conditions, and for the monetary and other consideration, set forth in the Agreement. NOW, THEREFORE, IT IS AGREED: 1. MAINTENANCE RESPONSIBILITIES: The City is responsible for all maintenance, inspection, testing, trouble- shooting, repair, and replacement of the Signal System, including without limitation, all maintenance, repair and replacement of the Power Elements, Luminaires and Traffic Control Elements (as such terms are defined herein) (all such maintenance, repair and replacement responsibilities, collectively, the "Signal System Maintenance Responsibilities"). 2. RETENTION OF COUNTY TO PERFORM MAINTENANCE RESPONSIBILITIES: City hereby retains and hires County to perform all Signal System Maintenance Responsibilities EXCEPT FOR traffic control and utility locating services, for and on behalf of the City and at the City's sole cost and expense, and County agrees to perform the same on the terms and conditions, including the payment provisions, set forth herein. 3. SIGNAL SYSTEM COMPONENTS: The Signal System consists of three general elements: Power Elements, Luminaires, and Traffic Control Elements, as such terms are defined below: a. Power Elements: "Power Elements" means and includes all aspects and components of the Signal System needed to provide all necessary power to the Signal System for the proper operation of all Signal System components, including, without limitation, all necessary powerto all display or indicator lamps, traffic signals, emergency vehicle preemption ("EVP") systems, Luminaires, lights for illuminating signages, electronic displays, traffic monitoring cameras, and batteries and battery backup systems. "Power Elements" DOES NOT include any aspects or components of the public source of electric power to which the Signal System is connected. b. Luminaires: "Luminaires" shall mean and include all aspects and components of any ambient lighting (street light) installed on the Signal System, including lamps bulbs and other illumination elements and any poles, hoods, lenses, or other parts thereof. c. Traffic Control Elements: "Traffic Control Elements" means and includes all remaining elements of the Signal Systems, including lamps/bulbs in any traffic control signal, indicator, or display (both vehicle and pedestrian), poles, mast arms, display or indicator heads/units, traffic control signs attached to the Signal System, cabinets, controllers, controller equipment, traffic sensors, malfunction management unit ("MMU"), and accessible pedestrian signal systems ("APS"). 4. TIMING OF SIGNALS: All timing and related adjustments of the traffic control signal shall be determined by the City, and no changes shall be made to these adjustments without the approval of the City. 5. PERMITS; TRAFFIC CONTROL; GOPHER STATE ONE CALL UTILITY LOCATING SYSTEM: The City will issue to County any and all permits needed by County in order to perform the Signal System Maintenance Responsibilities. The City will cooperate and coordinate with County with respect to all work to be performed hereunder, including any work that is to be performed in the right-of-way. City further acknowledges and agrees that traffic control measures and utility locating services are in all cases to be performed by City and not County, and at its sole cost and expense, ensure all necessary traffic control is provided for all such work and all utilities are properly located in order to enable County to perform its work. 6. OPERATION OF EVP SYSTEMS: The EVP system shall be operated, maintained, revised, or removed in accordance with the following conditions and requirements: a. All installation, modifications, revisions and maintenance of the EVP System considered necessary or desirable for any reason, shall be done by the County's forces, or, upon concurrence in writing by the County's Traffic Engineer, may be done by others, all at the cost and expense of the City. b. Emitter units may be installed and used only on vehicles responding to an emergency as defined in Minnesota Statutes Chapter 169.01, Subdivision 3 in Section 169.011. c. Notwithstanding anything to the contrary contained herein, County shall have no obligations with respect to determining timing of the EVP system and City acknowledges and agrees that City shall be solely responsible for determining all such timing (including any timing changes) and communicating the same to County in writing. County will implement such timing changes only if so directed in writing by the City. 7. PAYMENT AND RAMSEY COUNTY REIMBURSEMENT RATES: a. The County shall submit an invoice to the City annually, listing all labor, expenses for third -party contractors, equipment, materials or supplies used. b. The City shall promptly pay Ramsey County for the full amount due. c. Labor costs and equipment costs will be at the adopted rates for work performed by County employees. The adopted labor rates may include actual hourly rates of the employee (or a per hour equivalent for salaried employees), costs representing the hourly share of benefits, perks and other employment expenses, a provision for costs associated with the provision of a work location, transportation, supplies and training for the employee, and a provision for administration. e. The adopted equipment rates may be based on market rental rates or, if specialized equipment, on a pro rata share of the anticipated useful life of the equipment, plus costs to cover all consumables (fuel, parts), plus all reasonable costs associated with maintenance of the equipment. f. Materials and supplies shall be actual costs incurred by the County. g. Contractor costs shall be as actually paid by the County for the work covered by this agreement. 8. WORKERS AND WORKERS COMP: Any and all persons engaged in work performed under this Agreement who are employed by the County shall be considered employees of the County regardless of whether the work performed is on City or County property, and any and all claims that may arise under the Worker's Compensation Act of this State on behalf of those employees so engaged shall be the responsibility of the County. Any and all persons engaged in work performed under the Agreement who are employed by the City shall be considered employees of the City regardless of whether the work performed is on City or County property, and any and all claims that may arise under the Worker's Compensation Act of the State on behalf of those employees so engaged shall be the responsibility of the City. 9. INDEMNIFICATION AND THIRD -PARTY CLAIMS: The City and County shall indemnify, defend, and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or action, including attorney's fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents or employees, in the execution, performance, or failure to adequately perform the indemnifying party's obligation pursuant to the Agreement. Any and all claims made by any third party as a consequence of any negligent act or omission on the part of an employee or contractor of a party as they are engaged on any of the work contemplated herein, shall be the obligation and responsibility of the party employing or retaining the worker, unless another agreement allocates responsibility differently. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common immunities, limits, or exceptions on liability. 10. TERM; TERMINATION: The term of this Agreement shall commence upon the date this Agreement has been executed and delivered by both parties hereto, and shall continue for a period of one (1) year. The term of this Agreement shall be automatically extended for successive one- (1-) year periods at the end of the initial term and each extended term thereafter, unless either party provides written notice of termination to the other party at least thirty (30) days prior to the expiration of the then -existing term. Notwithstanding anything to the contrary contained herein, either party may terminate this Agreement at any time upon not less than thirty (30) days' prior written notice of such termination. Upon any termination of this Agreement, the County shall prepare a final billing of all amounts owed by the City up to and including the date of termination and shall invoice the City for the same, and City shall pay such invoice. 11. AMENDMENT: This Agreement may not be amended except by a writing executed by City and County. 12. NOTICES: All notices shall be in writing and shall be sent by electronic mail, United States mail or common carrier delivery service to the address provided below. For City: Public Works Director City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Email: For County: Traffic Engineer of Public Works Ramsey County Department of Public Works 1425 Paul Kirkwold Drive Arden Hills, MN 55112 Email: IN WITNESS WHEREOF, the parties have hereunto affixed their signatures. In presence of CITY OF ARDEN HILLS, MINNESOTA By: Its: Mayor By: Its: City Manager Date: RAMSEY COUNTY By: Its: County Manager Date: Recommended for approval: Brad Estochen, P.E. County Engineer Ramsey County Public Works Department Approved as to Form: Assistant Ramsey County Attorney CONSENT ITEM - 8E 'It WIZEN HILLS MEMORANDUM DATE: October 14, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Lucas J. Miller - Assistant Public Works Director SUBJECT: 2024 PMP Street & Utility Improvement Project — Payment #5 Budgeted Amount: Actual Amount: Funding Source: $3,001,100 PIR, Special Assessments, $2,864,791.05 Utility Funds, RCWD Stormwater Grant, Ramsey County Council Should Consider Motions to approve, table, or deny the following: • Payment No. 5 for the 2024 PMP Street and Utility Improvements Contract to S.M. Hentges & Sons, Inc. in the amount of $62,324.75. Background/Discussion On February 12, 2024, the City Council approved plans & specifications and ordered advertisement for bids for the 2024 PMP Street & Utility Improvement Project. The proposed improvements include bituminous paving, storm water improvements, watermain improvements on James Avenue, concrete curb and gutter repair, and appurtenant work on the following streets: Streets proposed for Full -Depth Reclamation: • Keithson Drive from County State Aid Highway (CSAH) 96 West to 800 feet south of CSAH 96 West • Royal Hills Drive from Snelling Avenue North to Arden View Drive • Colleen Avenue from McClung Drive to Hamline Avenue North • Norma Avenue from Dawn Circle to Briarknoll Drive • Norma Avenue from Briarknoll Drive to Colleen Avenue • James Avenue from Indian Oaks Trail to Colleen Avenue Page 1 of 3 Full -Depth Reclamation consists of grinding the existing pavement, shaping the generated aggregate material to raise the center crown to improve pavement drainage and repaving the roadway with 4-inches of bituminous pavement. Streets proposed for Mill & Overlay: • Briarknoll Circle • Briarknoll Drive from Snelling Avenue North to Norma Avenue • Royal Lane from Norma Avenue to Floral Drive West • McClung Drive from Snelling Avenue North to Colleen Avenue • Colleen Circle • Arden Vista Court Mill & Overlay consists of grinding and removing the top 2-inches of existing pavement and repaving the roadway with 2-inches of bituminous pavement. Pursuant to Resolution 2024-008, bids were opened on March 6, 2024. On April 8, 2024, City Council approved Resolution 2024-022 Awarding the 2024 PMP Street and Utility Improvements Contract to S.M. Hentges & Sons, Inc. in the amount of $2,238,418.15. The project is approximately 95% complete. All items are completed to this point except traffic control clean up and punchlist. Five percent is being withheld from the work completed in accordance with the contract documents. Payment No. 5 is in the amount of $62,324.75. Staff recommends that Council approve Payment No. 5. Budget Impact A summary of the project costs and funding sources to date is provided below: Total As -Bid Expenses Construction: $ 2,238,418.15 Engineering Feasibility & Design: $ 213,457.00 Construction Mgmt: $ 150,299.00 Gen Admin & Legal: $ 8,775.08 Material Testing: $ 30,000.00 Change Order #1 $ 40,903.03 Const. Contingency: $ 182,938.79 Total Project Cost: $ 2,864,791.05 Proposed project funding sources are a combination of the City's Permanent Improvement Revolving (PIR) fund, utility funds, special assessments, the Rice Creek Watershed District Stormwater Grant and Ramsey County for street and utility improvements summarized in the following table: Total Estimated Fundin PIR Fund: $ 1,032,113 Special Assessments: $ 718,176 Water Utility: $ 260,304 Sanitary Sewer Utility: $ 177,548 Surface Water Utility: $ 581,233 RCWD Stormwater Grant: $ 70,000 Ramsey County (Surface Water): $ 25,417 TOTAL FUNDING: $ 2,864,791 Page 2 of 3 Attachments Attachment A: Recommendation Letter from Bolton and Menk, Inc. Attachment B: Pay Request No. 5 Page 3 of 3 D BOLTON & MENK Real People. Real Solutions. October 9, 2024 Mr. Lucas Miller City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Re: Pay Application No. 5 2024 PMP Street & Utility Improvements City of Arden Hills, Minnesota BMI Project No. OT1.130168 Dear Mr. Miller: Attachment A Ph:(9521890-0509 Fax: (9521 890-8065 Bolton-Menk.com We are recommending approval of the enclosed Pay Application No. 5 and payment to S. M. Hentges & Sons, Inc. Please request approval from the Mayor and Council at the October 14, 2024 Council Meeting. If approved, please sign the Pay Application, and return a copy of each to me. I will then forward the signed copies to S. M. Hentges & Sons, Inc. for their records. Please call if you have any questions regarding this recommendation or the enclosed pay application. Sincerely, E-Mwffim 9 Ryan Peterson, P.E. Senior Project Engineer Enclosures H:\ARDH\OT1130168\7-Construction\D-PayApplications\Payment 5\20241009 Pay Application No 5 Recommendation.docx Bolton & Menk is an equal opportunity employer. Attachment B Contractor's Application for Payment Owner: City of Arden Hills Owner's Project No.: PW-24-0100 Engineer: Bolton & Menk, Inc. Engineer's Project No.: OT1.130168 Contractor: S.M. Hentges & Sons, Inc. Agency's Project No.: Project: 2024 PMP Street & Utility Improvements Contract: 2024 PMP Street & Utility Improvements Application No.: 5 Application Date: 9/27/2024 Application Period: From 9/2/2024 to 9/27/2024 1. Original Contract Price $ 2,238,418.15 2. Net change by Change Orders $ 40,903.03 3. Current Contract Price (Line 1 + Line 2) $ 2,279,321.18 4. Total Work completed and materials stored to date (Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 2,103,161.90 5. Retainage a. 5% X $ 2,103,161.90 Work Completed $ 105,158.10 b. X $ - Stored Materials $ - c. Total Retainage (Line 5.a + Line 5.b) $ 105,158.10 6. Amount eligible to date (Line 4 - Line 5.c) $ 1,998,003.80 7. Less previous payments $ 1,935,679.05 8. Amount due this application $ 62,324.75 9. Balance to finish, including retainage (Line 3 - Line 4) $ 176,159.28 Contractor's Certification The undersigned Contractor certifies, to the best of its knowledge, the following: (1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and (3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective. Contractor: SM Hentges & Sons Inc. ' "`"M­" 10/9/2024 Patrick McMichael°'P"'kM'M«ee'`"8e'@m"e"9��m Signature: Date: Name: Patrick McMichael Title: Project Manager Recommended by Engineer Approved by Owner By: By: Name: Ryan Peterson Name: Title: Senior Project Manager Title: Date: 10.09.2024 Date: EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 0 0 ...o 0 0 o c �o^. o o o o n o o voi o o o w v o o o c om o m oo6Nai n o -Z cv 6 om o N o6s_ F 1 4 m 0 e N N 0 0 0 0 0 0 0 0 o �n o� t o 0 m o m o o 0 0 0 0 0 0 0 0 0 0 0 0 0 o ry o o m o « a o a > Don o 0 von 0 m o o o$ o o m o o o c��d�c 0 0 0 0 0 0 0 3 s mo- a m « o ddddg00000g ado rio vi cev�Noo�oo m�6 vi o�goge vimcc vi N n E y om�.iory .rv-ivv v^ .-to v- mdv 0 0 0 3 A 2 2 2 ii ii ii a T c U' 3 o a o o $'o^o��om"'omom 0 0 0 0 0 0 0 o 0 0 0 o 0 oo^ 0 o 0 o voi N ^ o 0 0 o 0 o ry voi o o o o$ o o o o o 0 0 0 0 0 0 0 o 3 0 mom�o+iory .-iorvvivmio�o�amrva ao��ary 54.�oov x v o vx� m E > E 8 o " 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o ry ry o 0 0 0 0 0 o o O1 o o o o 0 0 0 0 0 0 dL.� c o ov 6 6 �ok�ro 6 m o^� v°..° ovma'" N i �.ic ., - n d w O o « .3 0 o 0 0 voio�� 0 0 0 0 0 0 o 0 0 0 0ooo vooi mon 0 6 i.m. oo0ry o N o o6 o^'-mvi ooo$o -omv000 o� 0a0m 0ry0a ov o0`°n0 o666n6 ^mo m E4,4 ommory 16 .:c; �dov E � W 0 0 c ' y c - a E o 0 0 oao� 0 �a'mo� cr o u E c o ._ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o ry o 0 0 o 0 0 0 0 0 0 0 0 0 0 o 6 a o 0 0 0 0 0 0 w 0 0 0 6 6 n v_- p 000 ^o o��om�m mom o0o '^v'voi^om��o�No �ov�d�om m n,n nmo��°f '^o \ mx:n o u - ..om o E o - � o o o 0 0 00000vioo 0 0 0 0 ar"'i 0 0 ao 0 0 ci rmi 0 0 �n 0 o tom li o 0 0 ,q m vi o 0 ac �noo 0 n o 0 oo� 0 0 0 0 mmry 0 0 0 0 mom o 0 m o 0 0 mm 0 0 o c �a�a 0 0 o c 6 6 o n 0 0 wNCNo .tea 0 0 0 r!a o p O x x U w w x x U U x x U U x x U U x x U V x x U U LL LL LL LL LL LL 0 0 T T 0 LL T x L1010101010101, U 0 >> 0 0 O T O T O T Z x x U U x x U U LL LL LL LL LL x x U U � w w u u Q Q w w w w w w w w w w U U U U U O U O 2 Q V' O r w w w w w w - O O O eoo�vv+ O O O O O O O O ^vri o 0 ,-i 0 0 vv��o 6 0 0 0 0 0 ri6o� 0 O O 6 0 0 moo^ 0 0 O O O O �:� O O ^m Nv..ovori O O O O O O �o�. O O O O ,: O O cc� a O O O O o V14 O 16 0 a E 0 a s a r r z u m u E E a o r z 0 0 0? a > i QO Q E E m > a u x x Q w w >> m m °>a w> o��>>03� w W> a z S 200 x' °N v vri z a j Z G G D i Q ooazFwo3o w Y w w> S y K l7 l7 m _�� C z z a a m z Q m w z w w °z_ °z_ o N z 3 i x a a Z o °� Z o w ���o�NQaNQz�¢N��zzmmY m LL a o g w Q a `aw W o 3 3 3 3 a w w o oxaa ��� o ai7t70t7uc�>x0 a Q Q> o m u 3 >> uuuu o o zzZzwQ a �+x o o zz�� oroZ o z ra00m 33 ,n a g aa�a a a w a woo a a r r �m 0 �zmzm>> J o w w 000000QaQazZ0000000000» >> » ������» 3 3 3 3 3 3 » » » > aa�o�x u u a o � LL�>m� s� oaaaa�GG Z V l7 u l7 s s s vai vai vai vai vai vai s s s s l7 w w w O Vi U N l7 O Q w 2 w s F m .rv-i ? r ., m y ., ry 00 U U E = o m a�n �o^mmo.. main �o^mmo.. ma �nm^mmo a m m o.. ` o o - 3 «.o « 0 uo a` uo _ - Q a .oz O0 ma �n rno.. mvvvvvvvvvv�n 6 oo ovoi -6ri4a6 SSo o o d oo o c m .on w 1.o,00n ai 4oSoo ma 6 oaf o nmom d dd roiS 0 Y o y E�� e o 0 0 0 000�n0000a000 0 o a o ry o 0 0 o rn o r`"i o 0 o n o n o a n m m o o m o o co 0 0 000.no 0 0 o ry o 0 0 « o a > d = o o S o S S $ $ $ $ $ $ $ $ $ $ $ oo voov $ $ $ $ $ v $ $ o005 o .'. ow $ $ m $ $ o$g $ o S $ $ $ $ oN $ $ $ Si \ o. .�o_ gry Sg� a No roan No av ooaoa ovrn ai vi a n m"'o $Smog E`m vi� aoo maN-mNo��an 3„« o o o z z z ii ii ii O T c U' . o a o 0o 0 0 v $$ ow $$ 000 6 o�^o�000���v 6 6 6 0 $$ 0 0 6 6 $ o $$ 000N� 6 0 ��$ �.i 0 N^oN 0 $ 6 $�$$ M w 0 o $q No 0 noo 0 $ 3 v o o ? m �a\' v m rives c c rivry -i cw a E > E o u 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 6 ncd 3 dLd c '" 6 vie e0 vi a6ry cd d-.6 oiw 4 jcc c d E_ m o 3 v s w O o « 0 0 0 o doo6n11Ooo$omtO6 a.. 0 0 0 0 0 0 0 0 oo 0 0 0 0 �m 0 o 0 mooN� �aao 0 o m �ovv'i o$ ni o m N^oN 0 $ 0 $$$ mg o v m Mv+ .. 0 o Nc roi 0 ro I o n E my rives .-ic v+ ,v wvv+ c c nvry �cw E W 'o y '" ' -o o 0 0 vole 0 0 0 0 0 0 0 0 0 0 0 0 0 ::v 0 ao o 0 nav00i 0 0 0 o a .". roi �iD 11 o 0 0 o o .118.1 o o v.. voi o o o E Z v E o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ 0 0 0 $ $ 0 $ 0 $ $ 0 $ o $ $ $ $ 0 0 0 $ .on 0 0 0 0 0 $ ry � - 'm cici0 �a o o ow�o my 000 nntO moo $roi o va1 ,m Pi o0 nano vai v.av ,o 000 v+ �0 000 n ,aw .$.. o r:v vai `� m ricomNo roi �cw no onrv$m ,om xK o u - w ri va ^'+vom wvm�c mcm o c « - 0 0 oo�ommo�oN,ri000000allo� 0 0 .. a 00 0 0 0 0 ao r!ao 0 0 aao�Soo 0 0 0 0 0 0 0 0 0 0 o 0 �0000vio 0 0 0 0 �v 0 0 oo v+,n�naoroi 0 0 00006ri 0 0$ m rv$ oiN o v+o.6 rv�mmNNCNmccco o $ 0 $ 00 $$$$$ nmmo`,.° ry vi v E o - � p 7 2 2 V 2 2 V V u u Z Z u Z S S V U S S U U S S U U S S U U u LL U Z LL LL Z Z LL p Z T 2 V 2 2 V V z z Z Z z z Z Z z z Z Z 2 2 V V 0 LL LL 2 U z z z z z O z}} O LL 2 U LL 2 U 2 U O o2 2 z U z w w w w w w w w w w w w w S S S Sm w w w w w U w w w w w �• $ 0 .i 0$$$ vado � O o 0 0 0 O a+vry 0 0 0 0$ ri O 6.. O O O O $ O Naori6 O O S O ccN�n O O $ O O $ ai cc�o%m O O $ O $$$$ ri r446.6 O O 6v.. rivo O O O mo o u v14 E o - 6 O p ll X - a U 0 0 0 0 � o H Z S 2 w a V V ioD w N E E O w w z 2 l7 2 2 2 0 2 U' 0 ao u a E EON m vrvi 0 N ,,, 0 uzzz m m '^ O a Z Q K ZO z G G G G G G Z N>uw N>uw No OGzf�aGzm a3a3 s s o z o z������ N>>>>>a ss s s s s m a oo 0wGNu=wry v,zN.:z��z aH �jawwww ww xz000bb 3l o u w mm Qk- zzzzzz m 3w w< �uwwLL 3w o zoa ¢ >wo w zuLL z0a oZ Qz FzQFm o»Na >W GG zo z a aaa N N~a o az a o a o o oQ � ao O u u a u u u u u u l7 "pz io m 0 U U o U io n F— Z F— 0wNp0 O F �'�.°T, A « omamwnrorno.. mo'^ _ «.o « _ - a v Z n mamwnroo+o .. mamwnwm0.. mam wnwmo.. mamwnma+$`-' 3 0 w uo a` uo Q O0 �-' m o o � wm o o o o o aM o o o v o 6 aoory 6 6 o _ v rvwi n O N �. w 1 Om O O O O b O n O O b 0 0 0 ti N O O o N O Oo « o a > d= « o o o o o o o o '" ' o o o o ui o o o o o o o 46 o i o o o o o 0 m "s 10 ads— n99onorn 6 vi o cd oN oo boo � v� r � � H 3„« 0 0 0 Z Z Z ii ii ii 41 O T c U' o W ° 3 0 0 0 nMoon9v°i 0 0 0 0 o n o 0 m�N o N ^ ,ten o '".ro��`4°w`" 0 6 0 6 6 o 6Noo� 6 0 0 6 6 .6 00 16r x -16 vx� so 14 E >" E 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 Ilioo�n ^m 6 vi oa 46 o66 "o W. O E d 3 n w O o « 'o w «14 n E 0 0 0000n oon�v°fi oo mmN'^. on�,�i� o aoN��'o�n o o o o o o6 �No n c o co e m E W N G y 2 - a E O ao O O O O vmim^ O O O o 6 0 �'o^Ha'ovovi 6 0 0 6 0 6 6 o moo o O o E o 0 0 o 0 0 0 6..... 0 0 0 ,ten \ �v -om o N o ° ..' on ^mmm m o o �aN�mmv' ry rvomv' v+a� vom 1 a m xin N mac mon mas N d O M aoe O O of mermen O O N 00 �6 o�6 16 N N v+orvarvuiv O v�i O O N O vOf W v+oaav00i m O O O O O O ^'aam0000riF O 0 0 0 a .. 0 0 r a 0 m 0 o u LL LL p p u u LL ..0 LL? ?? d d? dz z z d u u d d? p d w z z d? s. >>LL E .T, c o 6 a �m.m- 0 0 0 0 aO Nn 0 0 0 0 �6Nm^oo^acorn^�rvaovmi 6 0 0 0 0 0 0 0 0 0 0 6 0 0 6 0 0 0 0 0 0 0 0 0 O u C v 6 E G 6 Q X X C X_ p X X X_ p E E N o o O -3p a m C 0 H om K 0 E E « w o M 3 FF u w w F a � x z N u _._._ ow 0020 m O 3zQ ozz wm .'k> 3zo Niq ^zp.^z c»a6 ot 1 u a o o z OFOO z z p. 3a W o J aoLLa Y ¢3 wu auZ3 muO a d 6 zzOo _-mawoo 6 _`« �wuwLLJ F Z Z m Oi 6 1w 7- O Z Q O -mawoo oo o x o m ou zuwa zo o? o o o o z- as oZoz w Z O 2. O O 0-p���� p Vn�a. O UmoOZzOJ O 0p Z Z -= uurmumm m � a s o norno.. 3 Z o 0 � u° a` u° Q O0 /& (\ \ , \\� 27 Jii . !® $ >k \ I ; \/\ / E ® �� \� \jz�}� ai {\ �) /2 ow } 0k » � \ \ � . � � ! EE # \\\ � \ $!#22 , ) \ ;§ek k - )!k!) )` 2� :