HomeMy WebLinkAbout10-28-24-WSMayor:
Address:
David Grant
1245 W Highway 96
Arden Hills MN 55112
A HILLS
Councilmembers:
EN
Phone:
Brenda Holden
651-792-7800
Emily Rousseau
City Council Work Session
Tena Monson
Website:
Tom Fabel
Joint Meeting with Planning
www.cityofardenhills.org
Commission
Agenda
October 28, 2024
5:30 p.m.
City Hall
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and
our long-standing tradition as a desirable City in which to live, work, and play.
Members of the public may attend a
meeting in -person at City Hall or they
may view the meeting remotely on the
City's website using the below link.
Meetings are also broadcast on Cable
Channel 16 for those that live in Arden
Hills.
https://cityofardenhills.orci/320/Watch-
City-Meetings
This meeting will be streamed live on local Cable Channel 16 and available for playback on our
website.
CALL TO ORDER
1. PUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to respectfully bring to the Council's attention any
items which are relevant to the City. In addressing the Council, you must first state
your name and address for the record. Comments shall be limited to three (3) minutes
or less. Written documents or other materials should be handed to the City Clerk for
distribution to the Council prior to or during the meeting. Council will generally not
respond at the same meeting where an issue is initially raised by a member of the
public but the Council may refer the issue to staff for further research and possible
report or action at a future Council meeting.
2. RESPONSE TO PUBLIC INQUIRIES
3. AGENDA ITEMS
3.A. Zoning And Subdivision Ordinance Review Discussion
Jason Zimmerman and Rita Trapp, HKGi
Documents:
MEMO.PDF
ATTACHMENT A.PDF
3.13. Rice Creek Commons/TCAAP Discussion
Jessica Jagoe, Interim City Administrator
Documents:
MEMO.PDF
3.C. Agenda Planning
Jessica Jagoe, Interim City Administrator
Documents:
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
4. COUNCIL/STAFF COMMENTS
ADJOURN
LoHKG•i
Planning Landscape Architecture I Urban Design
CITY COUNCIL WORK SESSION AGENDA ITEM - 3A
TO: Arden Hills City Council
FROM: Jason Zimmerman and Rita Trapp, Consulting Planners
DATE: October 22, 2024
SUBJECT: Zoning and Subdivision Ordinance Diagnosis
MEETING DATE: October 28, 2024
OVERVIEW
Over the past five months, HKGi has been working to understand and diagnose the issues within the
zoning and subdivision codes for the City of Arden Hills in advance of recommending updates to the
City Council for consideration. Having completed the first two phases of the four phase project, HKGi is
prepared to share the preliminary findings with the City Council and Planning Commission in order to
receive feedback on the diagnosis and discuss potential solutions.
BACKGROUND
As part of Phase 1, HKGi provided an introduction and overview to the City Council at a work session;
met with City staff to discuss their recent experiences working with the zoning code; toured the city;
and reviewed plans, studies, and documents related to zoning and development. This provided the
consultants with an understanding of the structure and application of the existing zoning and
subdivision regulations.
In Phase 2, HGKi mapped the zoning districts to help assess their consistency with the adopted land use
plan; reviewed the existing zoning code; and evaluated the overall structure and organization.
Members of the City Council and Planning Commission were provided an opportunity to take an online
survey to share their thoughts about the current code and issues related to development.
DIAGNOSIS
The City of Arden Hills sought a review and update of the zoning and subdivision chapters of its City
Code in order to remove inconsistencies, improve formatting, review standards, insert illustrative
graphics, and explore new ideas and City Council priorities for inclusion. Upon evaluation, HKGi
identified eight areas to be addressed as part of the update project:
1. Restructure code for better access to information.
2. Simplify code for ease of use: remove repetitive language, add illustrations, create tables in
place of text, etc.
800 Washington Ave N Suite 103, Minneapolis, Minnesota 55401
(612) 338-0800 — www.hkgi.com
City Council Work Session —Zoning and Subdivision Ordinance Diagnosis — October 28, 2024
HKGi
3. Address missing or dated provisions.
4. Eliminate infrequently used zoning districts and consolidate similar ones.
5. Modify site dimension standards to reduce common variance requests.
6. Add options to address a lack of missing middle housing.
7. Incorporate standards to respond to new trends and technologies such as EV charging, reduced
parking requirements, sustainable and resilient design and construction, etc.
8. Streamline processes for review of land use development proposals.
Restructure the Code
The current structure of the zoning chapter, in particular, has become less organized and more
challenging to work with as it has been amended over time. Similar types of information are
segregated into different sections of the code, and a lack of hierarchy makes finding requirements
quickly difficult. An Appendix contains specific procedures and application requirements for various
land use approvals.
The Subdivision Chapter contains six sections, and is generally well -structured. HGKi recommends
creating new sections specifically to cover Park Dedication and Definitions so that this information can
be found more quickly and easily by City staff and the public.
The Zoning chapter contains 16 sections, and there is a lack of organization or hierarchy. HKGi
recommends rearranging the order to allow the code to logically build from the base districts up
through the more detailed aspects of use and performance standards, ending with administration and
procedures. Definitions should be in its own section for easier reference. The update will not address
or modify the newer Section 1380, which covers the TCAAP Redevelopment Code.
Simplify the Code for Ease of Use
Throughout the subdivision and zoning chapters, language is repeated in different sections, adding to
the length of the text and de-emphasizing the important information that may be buried within other
standards. The codes lack simple and effective illustrations and tables that can also help reduce the
amount of text used to describe various requirements. Information that is currently provided as text
may be better shared through tables or charts. All of these changes make the codes easier to access
and understand by the public.
Address Missing or Dated Provisions
There are a number of specific topics that should be reviewed and then potentially updated or added
to reflect changes to state statutes, model ordinances, or best practices, including addressing
FA
City Council Work Session —Zoning and Subdivision Ordinance Diagnosis — October 28, 2024
manufactured homes and parks, residential facilities, day cares, sacred communities, religious uses,
and wireless uses. As part of the update, the code will be assessed for compliance in each of these
areas.
Eliminate or Consolidate Zoning Districts
In order to gain understanding of the City's zoning practices, HKGi examined the 17 base zoning
districts, as well as the Planned Unit Development overlay district. At 17, Arden Hills has considerably
more base districts than many peer communities in the Twin Cities metro area. At least two base
districts are so little utilized that they could be eliminated with very little code adjustment. Two other
districts are similar in their function and location, and there is considerable overlap in the purpose
statements for both. This suggests that they could potentially be combined, allowed for a more clearly
defined use and further reducing the large number of base districts. Regardless, the purpose
statements for all of the districts should be revisited and adjusted to ensure clarity and alignment with
current usage.
Note that the newer zoning districts created as part of the TCAAP Redevelopment Code are not included
in the update project and therefore were not evaluated.
Modify Site Dimension Standards
The zoning chapter contains a detailed District Requirements Chart that documents a wide range of
standards for all of the base zoning districts. City staff have indicated that there have been numerous
variance requests related to the Side Yard Corner setbacks for single family homes, and that
modifications to this standard should be considered. HKGi will work to determine if other yard
requirements should be updated.
In addition, there are a number of overlapping standards that either conflict or create potential
redundancies in what they purport to control. One example is Floor Area Ratio (FAR), which limits the
amount of a building's total floor area in relation to the lot on which it is built. The same restrictions
can be achieved through a combination of setbacks, height limits, and maximum lot coverage. A
second example is the use of a maximum density figure (which is also established in the
Comprehensive Plan). This standard is also regulated through minimum lot width and depth, minimum
lot area, and minimum lot area per dwelling unit. Using all of these standards sets up the potential for
competing calculations and additional challenges for those trying to understand and apply the City's
regulations.
IF
City Council Work Session — Zoning and Subdivision Ordinance Diagnosis — October 28, 2024
Add Housing Options
Along with many other communities in the Twin Cities metro area, Arden Hills is facing pressures
around housing and the lack of options in housing types, including affordable options. At least three
goals from two chapters of the 2040 Comprehensive Plan call out the need for new approaches to
housing.
The existing Land Use Chart is limited in the types of housing that are defined and permitted. It also
limits the districts in which housing that is more intense than one- or two-family dwellings is allowed.
Expanding the number of housing types and the districts in which they are permitted would help
address this issue, as identified in some responses to the survey taken by members of the City Council
and Planning Commission.
Respond to New Trends and Technologies
As part of the request for proposals for the code update project, the City's asked for recommendations
on land use or development standards that are missing from the current ordinances or that should be
modernized to reflect new market trends and technologies. Items such as planning for electric vehicles,
revisiting existing minimum parking requirements, considering complete streets policies, and
embracing sustainable/green construction practices have been identified. HKGi is looking to the City
for direction on prioritization and the addition of any other topics for investigation.
Streamline Review Processes
Arden Hills utilizes a Land Use Chart to document which uses are allowed in each zoning district, and to
indicated if they are permitted by right, permitted conditionally through a Conditional Use Permit
(CUP), permitted through a Planned Unit Development (PUD) process, permitted on an interim basis,
or prohibited. A high number of uses (58%) are only allowed after they have received a CUP. In
addition to creating barriers to development by adding time, money, and procedures to the approval
process, the potential to have the City deny a CUP request upon the conclusion of the process may
make some applicants reluctant to seek approval, thereby stifling investment. Adjusting the way in
which uses are permitted — moving from "permitted conditionally" to "permitted with standards" or
even simply to "permitted" — would help streamline the process for those seeking permits, for City
staff, and for the members of the Planning Commission and City Council.
To further complicate matters, the specific special requirements for up to ten zoning districts require
land use applications for many uses to be reviewed through a CUP or PUD process (or both), even
though the Land Use Chart indicates many uses are permitted by right. The discrepancies between the
4
City Council Work Session —Zoning and Subdivision Ordinance Diagnosis — October 28, 2024
text and the chart should be rectified for the sake of clarity and, if possible, the additional layers of
review and approval reduced for many of the reasons noted above.
For many types of land use applications, the City follows a review process that involves a required
public hearing with the Planning Commission and provides an option to hold a second public hearing
with the City Council. This is inconsistent with a majority of communities in the Twin Cities which only
hold one public hearing (usually with the Planning Commission). The optional second hearing can add
time and cost for the applicant, City staff, and elected officials — especially if it is used frequently. A
more efficient and common approach would be to limit the public hearing to the Planning Commission
only and rely on that testimony, findings, and recommendations when the City Council considers
approval. The City Council would still have the opportunity to accept public testimony if it chose at the
public meeting.
NEXT STEPS
Following the Joint Meeting, work will begin on more closely examining and drafting new sections of
code. Three work sessions with the Planning Commission are scheduled for the first half of 2025. At
each, HKGi will share specific questions and work through potential changes to the code language.
HKGi will provide updates to the City Council after each meeting.
Initially, City staff had expressed interest in pursuing a set of "minor updates" to the code that would
address inconsistencies and organization during the first half of the project. While HKGi has identified
many of these issues and can point to how they will be resolved, the time and effort needed to bring
these items forward for review and approval would likely be an inefficient use of resources — especially
considering that the adjustments needed to address the "major updates" that have been identified
would require many of these same parts of code to be modified again later in the year. Therefore, HKGi
recommends identifying these minor updates but waiting to implement them in conjunction with the
other code amendments.
REQUESTED ACTION
HKGi will present details related to the information above at the Joint Meeting and then look for
confirmation from the City Council and Planning Commission regarding the issues that should be
addressed as part of the project. Any topics that the City feels should not be addressed — or any that
HKGi has missed and should be included —will be discussed.
5
4)
Z
i
0
0
LLI
W
W
j
Z
N
Z
J
a
W
N
z
W
2
W
m
a
2
O
U
N
4.
+�+ C
s O
A,
CO)i
V
U a.
Q u_
Q i
\�
� L
y
U C C
O
L
N E
a
a)p
C
N
U
Qy
4i
•�
V)
�
C
Oaj
ILL
N
CW w
•CL
I
v N
LL
s
a �
.�
\
o
=
W
V�
+_ _
LL
Q
N M
¢ a
J
A
W CL
O
IL H �� .E
CL
O O
4-f
_ 4-0 N •�
y O
H Ate+ V 0 _ '+r 4-0+N+ i N
E E N Qa
4-0
0 i O •�
Oob�A
L
W
W
A A A A Z
W
J
0
W
N
W
i
N
Z
W
W
lz
O
V
• • •
0
m
i
Q
N
f�
F—
cn
x
W
L
U
v
O
—
N
E
x
>-
E
-0
>
L
N
O
—
L
-0
c-
>
vLn
�
'>
N
a
m
�,
o
_
a,
"
.N
0
w
�_
ca
Ln
v
—0
N
c6
Q)
CL
�^
N
v '
vNI
I
E
fV
E
ate..+
f6
O
O
E
N
;
O
41
N
V
U
—
N
-
�N
a
fN-6
Z
++
OCLa-1
o��W
4-1�
O
>
oEuO
CU
OZ
'Q�)
0
a-
U
Q
,
C
ia
a-
N
p
O
N
N
N
C
C+
w
a1
Qa--+
N
O
L
O
p
E
m
Q
i
.
p
Z
tz;
v
O
L.
O
>
Q
Q
O
C
Qv
N
N
U
N
p
O
Co
N
-
-0
4-
L
O
C6
N
f6
•—
N
x
Ca
fII
V
C
ZT
E
L
W
to
o
p
p
E
O
�
W
O
X
Q
ate--+
p
N
E
O
y
W
�
y
o�
��sv�
a
vi
s
v
4-1
W
L
a�
p
O
U
lz
/(D
m
V
L
-0
v)
Ln
>
N
Q
a)
>
c
cB
w
+,
N
p
O
"
(
p
O
N
w
CL
u
n-
L
In—
U
O
a
O
O
O
0
0
aU
U
:E
N
a-J
(B
O
v
N
E
>-
fa
a-
Q
C1
-0
O
ca
t
�
0
_0
N
U
�
CAA
CO
D
O
0
i
t
N
N
�+
-0
l]A
_
aJ
i
=3
+j
_
Q
v
N
E
0
S
o
Z
cL
E
LU
C
0
O
0
U
4-
N
0
N
N
N
Z
a)
tw
�
O
O
Q
4—
�
c
O
O
v
O
"
N
tti0
-0
E
In
N
E
4-+
t
.�
Q
0
O
O
Q
0
O
�
c�
L
f6
N
�
j
i
O
N
�
O
�
CaA
Q
Lcr
N
L
O
E
0(2)
C
4-1)
+�
o
N
fL6
V)
ra
o
N
O
L���
N
N
c/ N
NbD
_
Z
��
�
U
3
U
LU
.v
o
v
N
N
o
N
O
�
o
L U
0.
a
O
U
o
N
aA
o
_
+-
aD
E
N
O
N
cOn
O
•�o
U
.�
U
f�
Q-
�
LUi
d
i
W
U
O=
O
O
O
O
O
u
z
W
2
z
0
Z
Q •V
a o
W a
y �
Z N
W
W
O
O �
a--r
U
a)
a-J
C
N
a
U
L
O
N
a)
L
f6
L
a--+
fB
a)
N
a)
N
v
t
a-J
U
a)
O
L
Q
O
Y
L
O
3
c
f�
+_,
v
23
m
vi
a)
L
U
I
L
4-J
N
N
(1)
.N
m
U
buO
•N
U
O
tN
4-
0
C
O
a-+
4-1
a)
O
U -0
fII �
Q
N
O O
O
O,
_0 a)
S= _0
CD
CU
L
fo +5
Q)
N aA
f�
N L
U O
U
Q C:
(,n w
O O O
W
i
N
Z
W
W
lz
O
0
UA
c
�
N
N
�
�
Y
O
N
F
O
N
(p
>
CB
>
a +
—
t1A
u
N
}'
f0
N
E
O
L
U
CL}' O
O
v
>
N
a--
C
4J
�
O
U
L
O
N
_0
fB
0
E
0
a
MO
M
C
O
O
L
bn
CL
aJ
U
Q
N
m
i
O
N
0-
O
LnCD
L
Q
a--+
N
a-J
U
oo
CO
L
O
N
�_0E
o
o
4
O
O
�_
N
��Q,o
O
—
U
Q
CL
O
Q
N
=3
N
L
Ul
CO
Q
�
'>
a+
O
U
a --�
0
Q
Q
L
(0
W
M
O
O
O
v)
W
15
4A7
OE:
a)
�
O
O
�
N
O
O
�
�
�
v
O
�
�
C
O
�
+�
v
i
�
�
N
•y
Ci
�
�
N
c
a
Q
N
M
6 6 I� 6
ow No
i
rC.1
d
13
u
W
V
D
y
W
0
V
M
b
L
d
+,
L
V
0
N
N
N
ca
O
4 �
v
cv
N
cN
C:
C-p
dA
�
N
O
p
�
V
�
N
a-J
cn
N
o
N
o
N
i
Q
O
U
N
N
U_
d
E
_
U
W
a
a
N
o
v
N
ZN
bA
O
�
p
4-1
C
+�
fl.
v
N
E
E
p
W
i
•C
C
a
U
N
._
Ira_
fa
Ix
W
a
a
z
z
0
N
7
0
O
4
��
N
c
N
a..i
N
I�
�Q—
ca
v
N
Q
N
�
No
+.'
(A+�
0
0
i
U
O_
N
+-
N
�,
i
f0
W
4
(n
0
ate•+
N
E
i1
4J
>
i
N
ca
fa
a
0
m
�
O
th
N
O
i
N
N
}'
_
N
j'
+-+
c
O
U
Q
N
C
N
4�
N
Q
U
Q
0
N
++
U
Q
•E
O
0
N
fa
i
U
N
V
N
u
E
Q
+r
N_
i
++
i
a
y
+,
4'
N
�+
fa
p
o
Q
C
O
o
w
o
a
v�i
�
N
a¢
>
E
E
d
0
m
o
Q
Ln
U
N
U
•ateJ
C
O
N
fa
Q
}+
0
N
0
4 O
V
bA
U
N
�
O
p
c
E
O
4-0
a)cN
p
NIO
N
to
4-1
o'w
N
iO
O};
U
=
iU
Ln
-Oa+
N
N
0
'Co
m
N
bA
O
a--+
C
a,
E
fa
.N
to
w
Ln
'�
o
.N
E
U
Q
O
Uc
O
N
ca
0
N
},
N
Q
U
E
d
co:
4O
d
a
E
X
bA
a
(n
bA
�-1
fB
a
N
c
N
bA
4J
+�
N
N
C�
E
�_
L
N
O
-Q
' �_
E
•O
0
i
N
X
}'
�
O
a-
N
C
N
Q
t
3
O
O
Q
Q
Q
LU
H
N
(7
N
LL
Q
U
Z
Q
to
co
LU
a
V
V
Z
y
M
N
O a'�
O N n m --
a zLr)
y 10 M
N Q � c/ ) }'
ai v) Lr) Z N a °C
Q
C � N O
N f6 a C ++
U ._ ++ p M
•= O O (� Z +�+ Z
O O a••r +23 ca N O N
caiv a
a a cu Qa o a
cu
W O O y �ajroo(a._a)"
�+ E ��DUcn�ocm
a *, O .
cn u
►w
i
d
L
r•0
U
i
0
N
0
`� o
i
U
ry
■ ■
N
N
N
N
D 4-
M
■ ■
41
4-
0 41
V aA
C
\
o
o
\
o
o
N +�+
M
,II
ti
N
ti
O
CD
L.L. N L
N
ti
4
-o
ci
N
O
a
V "
C9
N
N4-0
R
C)
I`
0 N u
M
L6
f`
�
�
C9
4
M
C a
M
N
NLn
M
Ln
C V
Qo
�--I
CV
00
m
O
Z M
N
N
a
V
N
N
�
a-+
•i
O
4�
4
Of
�
+J
U
N
m
U
v
-0
N
N
_
N
in
U
.O
m
�
Q
N
Q)
0
y
H
V
m
y
0
z
z
0
N
4-
C V
o
0
0
0
+�•+ N
M
N
c0
c0
N
O
V N L
N
O
4mo 0)
Cfl
0 N i
m
Ln
ri
Lri
O
C
.--I
Cw
N
CO
.--I
M
M
.--I
N
O
C i
C4
�
CEO
Z M
r-I
N
6
N 4-
U
O
E4�
ate-+
V
bA
cn
N
J
C)
H
0
dl
N
cB
In 0
n
L L
dl
N
N
cn
Ln
O
O
u)
u)
b�A
•�
rl
fV
M
O
CL
CL
CL
CL
N
E_
N0011111� -
LM
(r
4-
++ V dA
C'
\
\
o
\
�
o
+L+ N
rl
00
I`
(
ti
Lq
N
O
N
a
V bOA
�L
C9
O
m
00
�
Ln
N
H N V
Ln
O�
ti
o
~
M
O O
O i
'�
M
N
Lp
z M
a
76
O
E
U
U
U
N
L
Z
},
ate-+
—
L
a+
+-+
U
'
V)
N
�..r
U
to
to
p
N
0
L
N
U
�
N
N
CO
dA
=
N
H
N
N'
O
V)
�
L
N
co
O
.O
m
COco�
4-1
L
N
.N
O
Q
L
U-
m
QJ
U
a
.v
m
L
�
4-4
L7
cn
Q:�
U
(3
z r)
bA
m
m
0
N
4-
0
.
o
,
o
co
LqC)
0
N G u
Q
~
N
N
O
a
M V M
Ln
N
N
�
~
00
O
� ++
H N V
Lfj
,�-I
O
~
Ln
CO
N
� Q
O
O
z a
76
O
U
U
O
E•
m
z
L
},
N
ate-+
V)
a--'
U
N
R
a--'
N
}'
a-
U
�..�
1
N
a�
�
LU
J
U
L.L.
J
L7
dA
_
x
LU
N
O
LJL_
,
N
-
0
4-
++ V bAIR
Q
r
O
V Vf L
N
O
a
QO
00
00
N
ti
OLn
N
N
H V
LO
O
O i
c
m
z
a
V
},
O
N
+-j
H
Z
r
++
a)
V
N
V
•7
Q
V
0
'i
O
N
V)
o
C
bA
y
O
o
c6
_
4
O
>
O
V
N
4-_+
D
N
N
cn
+,
d
4-,
UMo
a
•�
C)
p
U'
O
v
a
z
N
00-\
V
m
F—
Z
O
Q 4-0
0
y
Z
O
`/
O
L
Z
O
•E
Q
Z
N
N
W
0 _
Q
N
O
•y
N
O
N
O
N
v
N
O
N
V
a--+
.V
i
aA
N
N
Q
O
O
a-J
V
•�
N
•E
O
N
N
�O
i
Q
O
O
•�
fa
m
N
o
O
m
+;
O
Q
a�
.E
_
E
•
O
w
V
�N
N
f�
i
U
V
O
N
+j
E
ate-+
fa
N
N
Q
L
Q
U
N
76
N
.
U
.
cn
a
�W
15
O
E
4-1
QL
O
O
to
V
N
N
•i
N
O
N
to
t�0
cN
N
•O
a..+
O
N
Q
C�
�i
Vp
O
N
+'
+j
0
m
y
M
V
N
N
m
O_
O
E
W
U
�
U
Z
in
m
m
_
E
o
•T'
cu
4-1
o
0
i
u
C/
4-1
'
O
LM
V
u
ca
O
i
b-0
O
U
N
O
O
LM
E
a�
O
E
j
a�
y
V
4--j
m
i
i
E
O
—
T.,
V
u
V
_
O
O
v
��
U
Z
fa
N
u
ca
v
N
U
fQ
L
O
V
LL
0
�a
N
N
bA
.Q
i
Lam,
u
A
U
N
i
fQ
i
f�
N
v
N
N
L
bA
O
u
N
V
fa
u
s
0
N
N
.N
N
N
v
Q
•
y
0
INNINIMINE
IMINMEMMEM
IMINMEMMEM
IMINNIMINE
IMINMEMMEM
IMINMEMMEM
IMINMEMEMM
ImIlmommom
mmilmomomm
MMINMEMMEM
mmmimmoomm
mmilmommom
MMINMEMMEM
IMIMMEMMEM
MMMMMEMEEM
IMMMMEMMEM
W
a
z
y
L
M M
M M M
M M
pp
M M M M IA
pp
M t0
E
7
_
x
Oa 01
m
tkc
C_ `
M M
M M M
M
pQ
Q
p p
M M
pQ
M C
m V
aJ
M
o
CA
c
7
E
C
G
a
c
O `y
arCL�
a
Q
L
4✓
�
C
V$
n n n N N
N N N
N .d
rl rl rl .d
rl
m
111 rlupN
ar
a
rl
Y
a°
v°
v°
v°
O
��77 VV11 ��77
in Ln
Lo O in
V7 in V1 0 0
0 0
O
N O
M
•''
ap+
C
N N N 0 0
rl rl
0
rl
h
VI
H
U
Ln
y
Y
Y
Y
a
E
h
h
h
h
01
M M
M M M
M
cc
,�
O a a
y
H
y N
h
N N N
H
h
Q
a+
C
V7 Vl u1 O O
n n M M
O O O
M M M
O O
M N
O O O O O
N N N N N
O O
N N
L
M
0 0 i O
�Ul1I N M
O
Ul
`
Y
7
O
Y
M
a
M
a
'D
t
M
a
a,
a,
a,
ai
al
v
N
a)3
U
C
C
U
C
V
a1
aC
N
ate+
wM+
ate+
ate+
al
O
ate+
N
O
ate+
al
�
0
C
O
C
a,
D
O
D
O
al
E=
a
x
v
E=
m
0
x
v
E
7
w
E
a)
x
ai
7
ar
O
O
p
o
E_0
E
7
v
ar
D
v
ar
7
u
Lo
C
v
C
r
C
0
C
0
C
7
C
0
0
C
7
C
7
0
C
7
C
0
0
C.
pa
C
�
a
7
�
a
p
a,
t
a,
F
M
3
a
M
a—
o
fp-
c
c
c
s
C
M
s
C
M
C
u
W
C
N
m
Q
�
aC
m m
N N
m
C
al
m
a 'D
z
v
�
O
O V Y
c oOc
m
s
o
o a
o
cc
` Ln �n
c
t
7
C m
m
�
ar
x
Z
3
d
s
O
y
Z
O
a
^
O
5
o
C')
o
a
E
_
y
a
Ipm- un
41V o
fama
ft
7g
> 0
CO
E
Q)
O
c
3:
0 ea
0
U 0 C)
'P
0 CO
u
Z) cz
0 n c
L.L
X U) a)
am 0
U)
N
W
0
J
Z
V
W
H
Z
a
N
Z
W
Ix
3
W
Z
i
C
W
0�1!q
0-
E
O
V
14E
El
..
cn
z
�W
15
W
O
i
a
W
V
�
O
a
a
�
o
Z
•�
Q
W
w
n
cn
y
�
W
O
.E
IX
N
IL
0
o
o
O
cn
+�
O
Q
�
�
X4-1
4-1
a
N
4-jO
N
•-
b�0
V
b
•�
N
bz
.
cr
i
(D
ca
O
}+
N
•N
•-
O
V�
+,
`~
N
O
O
v
O
U
�
bn
>
O
O
-a
bz
a
E
O
•�
C
N
O
U
�
a)
bz.�
�'
>.
V
�
�
N
N
�
C�
4)
0
d
Z
�
o
a
a�
O
�
N
i
O
a
N
0
Cl)
CIO
0-
W
cn
.�
Z
0
�
Lo
N
O
N
cn
�W
15
a)
ma
ma
�
o
mc
mc
y
U
mc
y
mc
Lm
c
�
o
a�
U)
mc
•-
i
Ooft
�G
�
c
ci
c
O
N
`�
v
E
—
�
�
O
O
N
Ct'
.2
a�
i
O
a
a
a
O
CY
N
M
cn
�W
15
EN HILLS
MEMORANDUM
DATE: October 28, 2024
TO: Honorable Mayor and City Council
FROM: Jessica Jagoe, Interim City Administrator
SUBJECT: Rice Creek Commons/TCAAP Discussion
Budgeted Amount:
N/A
For Council Consideration
Actual Amount:
N/A
AGENDA ITEM - 3B
Funding Source:
N/A
Council will have the opportunity to comment on any TCAAP related items they so choose.
Background
N/A
Budget Impact
N/A
Attachment
N/A
Page 1 of 1
AGENDA ITEM - 3C
'!Tt
-AII��EN_ HILLS
MEMORANDUM
DATE: October 28, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, Interim City Administrator
SUBJECT: Agenda Planning
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should discuss its next work session agenda.
Background
Per Council's adopted policy on agenda setting, please find proposed agendas below for
upcoming meetings.
November 121h Work session
• 2025 Budget Discussion (time sensitive)
• 2025 Fee schedule (time sensitive)
• RCC/TCAAP Discussion (not time sensitive)
• Agenda Planning (time sensitive)
November 251h Work session
• Cannabis Registration Discussion (time sensitive)
• RCC/TCAAP Discussion (not time sensitive)
• Agenda Planning (time sensitive)
December 9th Work session
• TBD
• RCC/TCAAP Discussion (not time sensitive)
• Agenda Planning (time sensitive)
Attached is the list of topics that have yet to be discussed by Council. Council may want to
discuss if any items need to be added to this list for future discussion or assign a future meeting
for some of these items. This would need to be done by a majority consensus of Council.
Page 1 of 2
Below is a running list of things Staff brings forward to work session annually, in recent years,
we have shifted away from bringing some items forward unless needed, such as, the Pavement
Management Update from Public Works. Note, these timelines may shift year to year. Most
items discussed at work sessions are one-off items that may require multiple meetings but are
usually not reoccurring.
• January
o Legislative priorities
• February
o None
• March
o Initial guidance on next year's Public Works projects
• April
o None
• May
o None
• June
o Follow up on next year's Public Works projects
• July
o Capital improvement planning
• August
o Operating budgets
• September
o Operating budget and levy discussion
• October
o State of the City (if planned for early following year)
• November
o City-wide budget and fee schedule
o Follow up on next year's Public Works projects
• December
o Committee and commission appointments
Budget Impact
N/A
A++.anhmnn+
Attachment A: Council Priorities
Attachment B: Agenda Setting Policy
Page 2 of 2
Attachment A
f
_
E
@
-
(
�
j
o
w
\
})\
\
\
\
\
\
\
}
\-
\
/
\
\
\�
/
n
t
)
\
§
)
]
!
)
f
)
)
\
\
\\\
\
\
\
\
\
\
\
(
\
_
)
\
�
)
w
\
�
)
/
)
{
-
§
\_
j
§
k
�
C
J§
a
S
U.
\
(
\
Attachment B
It
"ENILLS
CITY OF ARDEN HILLS
Agenda Setting Policy
The purpose of this policy is to establish a method for agenda setting that allows for Council to
review and have control over its agendas and decide as a Council how it wants items for
consideration to be brought forward.
For regular worksession agendas:
• Prior to concluding each regularly scheduled worksession, the City Council shall review
its next regularly scheduled worksession agenda and direct Staff on any changes.
• Should an individual Councilmember want to raise an item for discussion at the next
meeting or in the future, they would do so during this review period. The item would
need at least one other Councilmember to agree to having the item considered for future
discussion, and then Council, by majority, would direct to have it placed on a future
agenda or not.
Staff will have flexibility to add or remove items to the worksession as needed to
maintain operational efficacy.
For regular City Council meeting agendas:
• Agendas will be largely Staff driven based on approvals needed for normal operations.
• Items coming from the City Council shall first be discussed at a worksession and can
direct Staff at said worksession to bring items forward for formal approval if needed.
• In rare instances, if a Councilmember brings forward an item that needs approval prior to
going to a worksession, they may request the City Administrator add the item to the
agenda. The City Administrator shall have the discretion to determine if the issue should
be added or not, but Councilmembers will make every effort to having the item first
discussed at a worksession.
Special meetings and emergency meetings:
• Special meetings and emergency meetings may still be called at the discretion of the
Mayor or any two Councilmembers, and the members calling the meeting shall set the
agenda.