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HomeMy WebLinkAboutCC 01-10-2005 . , . ~ ~~HILLS Approved: January 31, 2005 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JANUARY 10, 2005, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City COlillcil meeting at 7:10 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Lois Rem, and Brenda Holden (arrived at 7:35 p.m.). Absent: Gregg Larson (excused). . Also present were City Administrator, Michelle Wolfe; Director of Operations & Maintenance, Thomas Moore; Community Development Director, Scott Clark; Assistant to the City Administrator, Schawn Johnson; City Engineer, Greg Brown; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Ms. Wolfe added Labor Negotiation discussion to the closed session to follow the pending litigation meeting. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (3-0). 2. APPROVAL OF MINUTES A. December 13,2004 City Council Meeting B. December 20,2004 City Council Work Session Councilmember Grant requested the following changes: None. Councilmember Rem requested the following changes: None. . Mayor Aplikowski requested the following changes: None Ms. Wolfe requested the following changes: None. I IEarthlAdminlCouncil\Minutes lRegularl200510 1-1 0-05 .doc ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 10, 2005 2 . MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to approve the December 13, 2004 City Council Meeting Minutes and the December 20, 2004 Council Work Session Minutes as presented. The motion carried unanimously (3-0). 3. CONSENT CALENDAR a. h. c. d. e. f. g. h. J. k. 1. . . 1. Claims and Payroll Resolution No. 05-01: Appointing Mayor Pro-Tern Resolution No. 05-02: Designating Depositories and Corporate Authorization Resolution No. 05-03: Designating Money Market Depositories Resolution No. 05-04: Designating Brokerage Firms Resolution No. 05-05: Telephonic Transferring of Funds Resolution No. 04-06: Appointing Engineering Consultant Resolution No. 05-07: Appointing Civil and Criminal Attorney Resolution No. 05-08: Appointing Legal Newspaper Resolution No. 05-09: Appointing Auditor Resolution No. 05-10: Appointing Planning Commission & Liaisons Resolution No. 05-11: Appointing Parks, Trails and Recreation Committee Members and Liaisons Resolution No. 05-12: Appointing Communications Committce Members & Liaisons Resolution No. 05-13: Appointing Council Liaison to lake Johanna Fire Department Resolution No. 05-14: Approving 2005 City Council Regular Meeting and Work Session Schedule Resolution No. 05-14: Approving Economic Development Committee Members & Liaison 2005 Lift Stations #4 and #9 Rehabilitation Project-Council Authorization to Advertise for Bids Accept Feasibility Report for 2005 PMP-Red Fox Grey Fox Area Approve Ordinance No. 352 Adopting the Minnesota State Building Code Approve Ordinance No. 353 Adopting the Minnesota State Fire code Partial Payment #6 for Arnt Construction-2004 PMP Ingerson/Karth Lake East Neighborhood Project Resolution No. 05-16: Appointing Ramsey County League Committee Member Resolution No. 05-17: Appointing Regional Transportation Task Force Committee Member Resolution No. 05-18: Appointing Northwest Youth and Family Services Committee Member Resolution No. 05-19: Appointing Assessment Task Force Committee Members and Staff Liaison Resolution No. 05-20: Appointing Minneapolis Convention Visitor Bureau Committee Member m. n. o. p. q. r. s. t. u. v. w. x. y. z. .' ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 10, 2005 3 . MOTION: Councilmember Grant moved and Counci1member Rem seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein, The motion carried unanimously (3-0), 4. PUBLIC INOUlRIES/INFORMATIONAL None, 5. PUBLIC HEARINGS None, 6. NEW BUSINESS A. Graduate School Student Presentation of the Arden Hills Sanitary Sewer Study . Mr. Brown stated Dan Beckmann and Jeremy Anderson of URS recently completed their Masters Degree Program in Infrastructure Systems Engineering, For their Capstone Project, ML Beckmann and ML Anderson prepared a thesis paper on the sanitary sewer rehabilitation program for the City, The thesis examined the cost effectiveness of sanitary sewer testing and sealing and sanitary sewer lining work. Dan Beckmann and Jeremy Anderson presented their thesis "Assessment of Sanitary Sewer Management Practices", Council member Holden arrived at 7:35 p,m. B. Wall Flashinl! Installation-Citv Hall Mr. Clark stated the City Council authorized staff to hire a professional testing company (Architectural Testing) to do water leak testing to determine the cause of the continual leak in the lobby ceiling and Council conference room. Architectural Testing had determined that the cause of the continual water infiltration was due to improper through wall flashing installation and generally, poor workmanship. The flashing was not installed per contract specifications or industry standards. Since the cause of the water infiltration was so apparent, the contractor on site, Building Restoration, who did the removal of the stone, was hired to do the repairs for the chimney area only. The contractor was able to do the repairs at a reduced amount because the wall already had been removed due to the water leak investigation. The contractor has since completed the repairs, meeting industry standards supplied by Architectural Testing with quality workmanship. . He noted due to the results of the report, staff had also obtained two quotes to repair the through wall flashing in areas known to have been improperly installed. The quotes were separated into two parts. The first quote was to redo the through wall flashing above the Council conference .. . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 10,2005 4 room, and the second quote was to redo the through wall flashing in selected areas at the base of the wall, just above the grade line. This area had been previously grouted in certain areas to help stop the water infiltration. While the majority of the water infiltration (flooding) has been reduced, the City still experienced some water infiltration this past year. He stated the quotes the City received were from Building Restoration and Kraus Anderson. He indicated Building Restoration quoted $10,820.00 and Kraus Anderson quoted $12,040.00 to repair the area above the Council conference room. The second quote to repair the through wall flashing at grade level were $224.34 per lineal foot by Building Restoration and $264.61 per lineal foot by Kraus Anderson. The total price may vary dependent upon the actual footage of through wall flashing needing to be replaced. He noted at this time, staff anticipated approximately 210 lineal feet to potentially still be leaking. This would make for a total amount of $47,111.00 by Building Restoration and $55,568.00 by Kraus Anderson to replace 210 lineal feet ofthrough wall flashing at the base of the building. He indicated staff had met with the League of Minnesota and filed an insurance claim for the repair of the water damage. Staff is unsure if the League will pay for any of the repairs. The League did suggest that the City do another water test of the repaired areas to verify the proper corrections have been made. Staffhas obtained a quote of$I,500.00 from Architectural Testing to retest the repaired areas. He stated staff was requesting authorization to proceed with only the repair ofthe flashing above the Council conference room. Staffrecommended hiring Building Restoration for $10,820.00 to do the repairs. Due to the time of year, Building Restoration would charge an additional fee of approximately $1,000.00 to tent and heat the area. Staff also requested authorization to have Architectural Testing retest the repaired areas for $1,500. The remainder of the flashing would be left to do dependent upon the results of the arbitration proceedings with the general contractor, Rochon Corporation. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to authorize staff to retain Building Restoration and Architectural Testing in an amount not to exceed $13,320 for the repair of the flashing above the Council conference room and to retest the repaired areas. The motion carried unanimously (4-0). C. Librarv Maintenance Al!:reement with Ramsev County Ms. Wolfe stated at the December 20, 2004 Work Session, the City Council reviewed the existing agreement with Ramsey County Suburban Libraries. She noted the City currently provided snow removal and lawn maintenance services. She indicated when originally brought before the City Council in 2003, the services were for a one-year term (calendar year 2004) and the library was now requesting these services on an on-going basis. . She stated as discussed at the work session, the proposed new agreement was essentially the same as the existing agreement. The primary change is in the duration of the agreement and terms for termination. The Library has agreed to this language, which provides for a two-year . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 10,2005 5 agreement. Either party can terminate at the end of the calendar year with two-months written prior notice. She requested the Council approve the Lawn Maintenance and Snow Removal Agreement between the City of Arden Hills and Ramsey County Library as proposed. Councilmember Holden asked if the City would also fertilize the Library's lawn. Ms. Wolfe replied the Agreement covered mowing of the lawn only. Mayor Aplikowski stated she believed the fertilizing would be at the discretion of the City's maintenance crew, MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to approve the 2005 Lawn Maintenance and Snow Removal Agreement between the City of Arden Hills and Ramsey County Library as proposed. The motion carried unanimously (4-0). 7. UNFINISHED BUSINESS A. Authorization to Increase Disposition Costs Related to the Old City Hall Site Mr. Clark stated staff was seeking authorization to increase the disposition costs for the old City Hall Site from $25,000 (granted by the City Council on October 25, 2004) to $55,000. To date, staff had spent $6,550 which included a site appraisal ($1,700); environmental Phase I and pre- demolition survey ($3,650); and wetland delineation ($1,200). He noted as was stated at the October meeting, once the initial environmental survey work was completed at the site, staff would be in a better position to determine actual disposition costs. At the December 20,2004 Council work session, staff presented the environmental information which showed that a significant "fill area" existed on the east end of the property. This area will have tcst pits and soil probes done to determine the type of material that are contained in the fill, and if hazardous materials exist, a health and safety plan regarding excavation. He noted this analysis was an expensive item and the estimate was $30,000 for the work. In addition to this work, other costs will include title work and related costs associated with the sale of the property. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to authorize an increase of the disposition costs for the old City Hall Site from $25,000 to $55,000. The motion carried unanimously (4- 0). OATH OF OFFICE . Ms. Wolfe administered the Oath of Office to Councilmembers Grant and Holden. . . . ,,' '.- ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 10, 2005 6 CITY COUNCIL REPORTS Ms. Wolfe - None. Councilmember Holden - None. Councilmember Grant -. Summarized the Assessment Task Force meeting held the past week. He stated after Council had approved the Minutes at tonight's meeting, he noticed Kirkwood should he changed to Paul Kirkwold Drive and the letterhead should he changed to reflect this. Councilmember Rem - None. Mayor Aplikowski - Stated she had received a letter from the Mayor of St. Paul noting the Capitol was 100 years old with suggestions as to how the City of Arden Hills could participate in this celehration. She asked staff put this on the retreat or the next work session agenda for discussion. Mayor Aplikowski adjourned the Regular City Council Meeting at 8:12 p.m. ~~~. Beverly iko ki Mayor NOTICE OF MEETINGS The next Council Meeting will be held Monday, January 31,2005 at 7:00 p.m. in the Arden Hills Council Chambers.