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HomeMy WebLinkAboutCC 02-28-2005 . . . ~ ~HILLS Approved: March 14,2005 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING FEBRUARY 28, 2005, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice tbereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:02 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, and Brenda Holden. Absent: Councilmember Lois Rem (excused). Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; Community Development Director, Scott Clark; City Engineers, Greg Brown and Nick Landwer; City Planner, Pete Hellegers; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Ms. Wolfe stated item 2E should be placed under Public Inquiries/Informational as item 4A. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2. APPROVAL OF MINUTES A. February 14, 2005 City Council Meeting B. February 14, 2005 City Council Work Session C. January 31, 2005 City Council Meeting D. January 31,2005 City Council Work Session E. Approye Resolntion flG5 26: Resolution SHflporting Legislative }.etion Seeking Planning Funds Councilmember Holden requested the following cbanges: February 14, 2005 Council Meeting Minutes, page 5, 4th paragraph from the top, first sentence delete the word "but" and insert "and". IIEarthIAdminICouncil'MinuteslRegularI2005102-2 8-05 .doc ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 28, 2005 2 . Councilmember Grant requested the following changes: None. Councilmember Larson requested the following changes: None. Mayor Aplikowski requested tbe following changes: February 14, 2005 M. th mutes, page 5, 4 paragraph from the top, first sentence delete the words: insert the words: that sbe. Council Meeting "the Mayor" and Ms. Wolfe requested the following changes: None. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the February 14, 2005 City Council Meeting Minutes as amended, the February ]4, 2005 Council Work Session Minutes as presented, the January 31, 2005 City Council Meeting as presented, and tbe January 31, 2005 City Council Work Session as presented. The motion carried unanimously (4-0). 3. CONSENT CALENDAR a. Claims and Payroll . MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve tbe Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 4. PUBLIC INQUlRlESIINFORMATIONAL A. Approve Resolution # 05-26: Resolution SUDPortinl! Lel!islative Action Seekinl! Planninl! Funds Bob Benke, 1-35 Solutions Task Force, requested the Council's support for the Resolution whicb supported legislative action for planning funds that would be authored by State Representative Char Samuelson. Mayor Aplikowski asked if tbis would incorporate previous studies. Mr. Benke replied that was the intent and this would result in a preliminary design. Councilmember Holden asked who needed to study this to do it. Mr. Benke replied tbe funds would be appropriated through the Commissioner of Transportation, but project management would involve community input, botb at the staff and community level. . Councilmember Larson stated he supported this Resolution and this was a step in the rigbt direction because it placed the responsibility on tbe shoulders of MnDOT where it belonged. He noted the City should not fund studies that they believed MnDOT should fund. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 28, 2005 3 Councilmember Grant asked how the funds would be spent, who would draw tbe funds down, and in what amounts would the funds be spent. Mr. Benke replied he anticipated a consultant would be hired (by MnDOT) who would do the design work and traffic modeling, as well as managing tbe public affairs process. He stated funding would not go to tbe 1-35 Coalition. Councilmember Holden asked who prepared the Medtronic study. Mr. Benke stated it was his understanding MnDOT did a limited study witb tbeir internal resources. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve Resolution #05-26: Resolution Supporting Legislative Action Seeking Planning Funds. The motion carried unanimously (4-0). 5. PUBLIC HEARINGS A. 2004 Small Municipal Storm Sewer Svstem Report (SWPPP) Mr. Landwer stated as of March 10, 2003 tbe Minnesota Pollution Control Agency required all cities within the seven county metro region to apply for a General Storm Water Permit (Small Municipal Separate Storm Sewer Systems (MS4 permit) as part of Federal National Pollutant Discharge Elimination System (NPDES) requirements. In order to comply with new federal regulations, municipalities were required to develop a Storm Water Pollution Prevention Plan (SWPPP) tbat focuses on ways the municipality will reduce the amount of sediment and pollution entering tbe surrounding water bodies. The SWPPP requires six minimum control measures that need to be addressed by the City. Each measure is aimed at reducing the amount of sediment and pollution entering the surrounding water bodies. The SWPPP requires six minimum control measures that need to be addressed by the City. Eacb measure is aimed at reducing the amount of pollution entering water bodies through various methods such as public outreach and education, regulatory ordinances, and pbysical structures constructed in the storm water sewer system. Eacb control measure includes several Best Management Practices (BMPs) that will be used to accomplish the measure and each will include measurable goals that can establish the effectiveness ofthe SWPPP. He noted every year the City is required to hold a public hearing on the SWPPP. In addition the City is required to submit an annual report to the MPCA documenting tbe goals and accomplishments of the previous year. Mayor Aplikowski opened the public bearing at 7:27 p.m. There were no comments made. Mayor Aplikowski closed the public hearing at 7:28 p.m. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 28, 2005 4 6. NEW BUSINESS A. City CouncillCitv Staff Retreat Overview Mr. Prosser, Ehlers & Associates, gave an overview to the City Council regarding the City's 2005 Strategic Plan and the action steps needed to implement the document. B. Resolution #05-25 Acceotinl! the TCAAP Framework Vision Mr. Clark stated this item was completed by the TCAAP Master Planning Advisory Panel in January, reviewed with a recommendation of approval by the Planning Commission on February 2, 2005 and tben reviewed by the Council on February 14, 2005. At the Council meeting, a series of recommendations were made to relabel parts of the Framework Vision. Council directed staff to place this item on the February 28,2005 agenda for action. The resolution to be acted on by the Council contains the rationale and need for the City to bave an accepted Framework Vision in order for the TCAAP process to continue. Mayor Aplikowski invited the public to comment. David McClung, 4370 North Snelling Avenue, stated be had sent a letter to the Council yesterday and he was here tonight to recommend tabling any acceptance of this framework plan. He stated there were a lot of open questions, such as access issues. He believed there were a lot of issues and wbile it was an interesting concept and appeared to fit tbe developable land, he wanted the Council to look at all of the potential options in terms of developing this land. He indicated the City had never been given any competing visions for this site. He stated there was very little input from tbe Master Advisory panel and they only saw four options wbich were relatively the same plan. He indicated he would like to see four totally different plans. He stated he believed Council should be disappointed that they only bave one option. He noted this looked like a plan and not a vision. He stated be did not see Council making any major changes to tbis vision. He asked how the City would finance this and that there were very legitimate financial risks to the City and the residents. He stated Council was not getting options and this was important. He did not believe enough had been done communicating to the residents of the City as to this development. He stated be did not have enough information to approve of this. He indicated they needed to educate the public more and get more input from the public. He asked tbem to bold this until they bad a further discussion regarding the public subsidization plan. John Benson, 3329 Katie Lane, stated he was concerned about the subsidization by the public. He noted if nothing was ever done with this property, it would not cost the City anything, but ifit is developed, he believed tbe developers should handle all of the costs and reap all of the profits and leave the City out of it. Lyle Salmela, 1480 Arden Vista Court, stated he was a member of both the Master Plan Group and Restoration Advisory Board. He stated he bad lived in tbe area for 31 years and indicated he had worked in the environmental area for over 30 years and his experience told him that any pollution on the TCAAP site was very manageable. He stated they could use this as a nationwide . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 28, 2005 5 unique opportunity because of its location and its resources. He stated they needed to consider tbe National Guard as a good neighbor. He indicated they had excellent recreational opportunities, including use by amateur sports groups. He complimented the Council and staff on what they have done. He indicated he believed everything had been covered and be did not know how much studying was needed and they needed to start some place and to delay this any longer, would just set tbis back. He stated any concerns brought forward tonight could be resolved. Mayor Aplikowski noted they needed this step to go into the next step and the Planning Commission had approved the Framework Vision 5 to 1. Councilmember Larson agreed this was another important step in tbe development of TCAAP. He stated it had always been anticipated the TCAAP would be developed, but it had taken a long, long time to get to this point. He stated the status quo would not remain, whether the City developed it or someone else developed it, it would be developed and be wanted the City to be able to control its own destiny. He noted this vision and the Vento Plan were very similar, but this vision had been more refined. He believed tbe word vision was very appropriate for tbis development. He stated he did not expect it would look like this framework in the end and it would change over the 20 year period, but they had to start somewhere in tbe planning process. He indicated be was not concerned that tbis was the option tbe Advisory Committee brougbt forward because the Vento plan had been around for many years, but tbis version was now more detailed. He stated there would be an opportunity to discuss public financing in the future. He noted they had a group of consultants wbo were working witb them regarding tbe public financing options. He stated it was not possible to develop this land without public financing. He indicated he would support this Resolution. Mayor Aplikowski noted from the beginning it had always been planned tbat TCAAP would be a mixed use development. She stated this fit with Arden Hills because the City was also a mixed use. She stated the options presented were valid options. She noted from the beginning they did not want big box retail or rows and rows of town homes, whicb helped them refine what they did want. She believed tbis was a compilation of a lot of pieces put together over many months. She stated she would like to keep tbe water feature presented in the vision. Sbe noted they were working on a road connecting to County Road 1. She stated tbis vision at least had some planning and she was in favor of approving this Resolution to proceed onto tbe next step as soon as possible. Councilmember Grant stated wbat they were looking at was tbe final stage of Phase III, whicb had taken two years to get to. He stated this vision included a lot of features oftbe Vento Plan and was a good plan. He noted the Vento Plan was a lot larger development than wbat the City was doing. He believed tbe final result would look very similar to the Master Framework Vision witb very few minor changes. He stated he was concerned about tbe element of financial risk to tbe City and there will be a public review on Marcb 16 to look at public financing. He stated be did not want TCAAP to impact the residents. He stated there were many cost issues Council still needed to look at. He indicated this was an exciting plan. He stated he wanted the plan to be communicated to the residents and he was not sure tbat had happened yet. He stated as much as . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 28, 2005 6 be wanted to move forward with this, he wanted to make sure the residents were well informed. He stated their Council packet indicated that they needed to make a decision on this tonight, but he believed it would be better to get more information out to tbe public on TCAAP and make a decision in a couple of weeks. He stated he shared some oftbe earlier comments about wanting to endorse this, but suggested they put this off to the next Council meeting in the effort to get more information out to the residents. Council member Holden stated she liked tbe plan, but she was not ready to vote for it at this time because she did not know the amount of public financing or the impact of tbe financing for the City. She noted wben TIP funds were used, there was a cost to the residents and sbe wanted to know those costs. She stated she had not been able to separate the vision from the financing. She noted the Resolution did not address the public funding. She stated there would be costs to the City such as additional fire stations, water towers, etc. and she wanted to know wbat those costs were going to be. She stated she could not support this right now until sbe got a better idea of the public financing. Sbe requested they talk through this more and have another work session to discuss financing. Mayor Aplikowski noted until the framework was adopted, the numbers could not be run. Collin Barr, V.P. Ryan Companies, stated the planning process the City had gone through was very extensive and this was one of the larger projects be had been involved with in his 19 year career. He stated the planning process was aU-inclusive. He noted this was a place to start the more formal planning process. He stated it was important that everyone work together as a team and a schedule needed to be defined. He indicated it was very important the Council had unanimous support for this to focus on the vision. He stated if a week or two would belp solidify that support, it was important. However, over the next few months a lot of things would need to come together. He noted there were a number of unresolved issues with the plan, but it was important to start moving forward with this plan. He stated with respect to public financing, this development would not be feasible without some kind of public financing. John Benson asked wby Centex dropped out. Mr. Barr replied Centex felt tbey could get a higher and quicker return on investment with other development opportunities in the Twin Cities Area. Mr. Benson noted Centex said there was a lot of risk. He asked why tbis development required such a large amount of TIP funding. Mayor Aplikowski pointed out tbat they did not have the figures for TIP funding. Mr. Benson stated he had written letter to the Mayor asking how much this would cost him as a resident and he had not received any answers. He agreed with Councilmember Holden that tbese issues needed to be addressed. Councilmember Larson asked if he had the opportunity to read the Economic Development Commission's plan. If not, he suggested he read that document. Mr. Benson replied he had not read it, but he had written letters to the Council. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 28, 2005 7 . Mayor Aplikowski stated Council bad decided they were going to enter into tbis project and tbey needed to approve this before they could get into the details of the financing. Mr. Clark noted the public financing plan draft would be available on the City's website on Wednesday. Mr. Benson believed tbe residents needed to be more informed about this and that it be made clear that this development would cost the current residents of the City money. Ms. Wolfe stated there was a draft financing policy that would be available both on the website and also available to the public at City Hall. She indicated tbere was also going to be a meeting beld on March 16 to discuss the financing policy. She noted this financing policy was a draft policy only. Sbe stated there had been a press release in three papers tbat this was going to be considered tonigbt and that the vision was on tbe website or they could come to City Hall to obtain copies. Mayor Aplikowski asked Councilmember Grant bow he would propose tbat they get the information out to people. Councilmember Grant replied it should be placed in the Shoreview/Arden Hills Bulletin, or the utility bills, or the Arden Hills Notes. . Ms. Wolfe stated sbe would need to check with tbe papers to see when their publishing deadlines were. She stated staff had drafted a TCAAP update newsletter insert to be placed in the Arden Hills Notes, but she was concerned it would not allow for sufficient time for tbe first meeting in Marcb. Councilmember Holden asked if tbey wanted to send out a special mailing. Councilmember Larson stated be believed tbis step needed to be unanimous and if there were members that were not ready to vote on tbis, they needed to table tbis. He noted this was only a vision and the detailed plans came after this, including detailed costs. He noted they sbould look at this in the same way that they look at pavement management plans and they needed to keep that in mind. He indicated he did not view tbis as the final plan. He indicated be believed the City had done a good job of keeping the residents informed about tbe TCAAP development, but he would not oppose tabling this. He noted it was not possible at this time to have a very detailed plan and they needed this first step before they could get that level of detail. He indicated at some point they would discuss detail and tbey should not be seeking detail now. Councilmember Holden noted maybe people bad become "numb" and indifferent to TCAAP because they had seen it so many times. Sbe stated maybe they bave over communicated TCAAP to the residents. She indicated she needed to know what the public cost was going to be. . Councilmember Grant stated when there was a pavement management program, they mailed a letter to everyone affected. He noted this was probably the largest project tbe City would ever do. He stated there was no way they could go down to a level of detail at this time and this was a ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 28, 2005 8 . work in progress and he believed it was important tbe residents were aware of this proposal. He believed tbey needed to send out a notice because it was tbe right thing to do. Mayor Aplikowski asked if tbey wanted a letter sent to all of tbe residents of Arden Hills. Councilmember Grant replied tbat was an option. Ms. Wolfe stated in her earlier comments, she was not intending or trying to create more difficulty with this. She stated if the direction was for additional public input and information, they might not have tbe best process and perhaps they could not do it in time for the first meeting in March. Sbe noted there was a public meeting set for March 16. She indicated at their last meeting, there was a concern about getting an update out to the residents, but staff determined that they could get in into tbe next newsletter, but this unfortunately had taken longer than they had hoped. She stated they had the option of sending out a separate notice to the residents regarding the TCAAP development. . Mayor Aplikowski asked if they did the letter to the residents for her to go along with that one, it would have to be very carefully stated tbat this was not a question of whether or not tbey were going to develop TCAAP because they had already passed that line and they are going to develop TCAAP. She asked what the point was in baving residents come forward and what would they tell the Council about this vision. She noted tbey could inform the residents about the vision, but she did not know what the residents would tell Council about the vision. She asked why tbey were asking residents to come and make comments. Jim Ostlund, 1576 Royal Hills Drive, stated he was looking forward to the TCAAP development. He indicated the public financing policy bad to drive tbe development. He stated there had to be a decision as to what the City was willing to contribute to this and then give those plans to the developer and have the developer work with what tbe City was willing to contribute to the development. Mayor Aplikowski noted they could not run the numbers until the framework had been established. She stated this should be a win-win for both the developer and the City. Councilmember Larson requested they move forward. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to table Resolution #05-25 to tbe Council meeting on March 28, 2005 and allow for staff to develop materials to be sent out to tbe residents of Arden Hills. Tbe motion carried unanimously (4-0). C. PC#04-19. Ramsev County Public Works Facilitv. 1425 Paul Kirkwold Drive, SUP Amendment . Mr. Hellegcrs stated applicant had requested a Special Use Permit (2nd) Amendment to allow for installation of a year-round used oil collection site and a seasonal Housebold Hazardous Waste collection site at tbe nortbwest comer of the applicant's property in Arden Hills. The applicant was also seeking a materials variance for the used oil collection building. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 28, 2005 9 . Mr. Hellegers noted at the February 2, 2005 Planning Commission meeting, tbey reviewed this case and unanimously recommended approval of the Special Use Permit (2nd) Amendment subject to the following conditions: . 1. Tbe seasonal Household Hazardous Waste (HHW) collection operation should not exceed two months total per calendar year, nor sball the seasonal HHW collection operate for more than one month in a row. 2. In order to prevent vandalism or improper use, and to insure the security of the used oil collection and seasonal HHW site which would be in operation 24-hours a day, the applicant shall install an exterior security video camera to monitor the area. 3. If it were determined tbat tbe security of the used oil collection building posed a risk to Arden Hills residents and tbe general public attempting to utilize the facility, the Arden Hills City Council may require that tbe applicant install a security camera to monitor tbe interior of the used oil collection building. The applicant may choose to install a security camera to monitor the interior of the used oil collection building at any time and is not required to seek permission from the City of Arden Hills prior to the installation except for any building permits which may be required. 4. Landscaping removed for the installation of tbe seasonal HHW and used oil collection site sball be relocated to the nortb and/or northwest of the proposed used oil collection site. 5. The coloring of the exterior building materials sball be of a coloring compatible with the main Public Works building and shop area, and the Sberiffs Water Patrol building, or sball be painted to be compatible. 6. Any special events beyond tbe normal scope of uses (public works, sheriffs department, seasonal HHW, used oil collection facility) at the Ramsey County Public Works Facility would require the applicant to first obtain approval of the Arden Hills Planning Commission and City Council for an Amendment to this Special Use Permit. He noted staff also recommended including tbe following two conditions which were typically used on Special Use Permit Amendments: 1. The applicant shall continue to abide by the conditions of approval as stated in the approved Special Use Permit except as amended by the two subsequent amendments. 2. A Special Use Permit Amendment form, drafted by the City Attorney, shall amend the SUP and include the two anlendments to the Special Use Permit. The SUP Amendment form sball reference tbe proposed revision to the Site Plan from Planning Case #04-19. Building permits may only be issued after the SUP Amendment document receives the approval oftbe City Council and is executed by both the City Council and the applicant. . Councilmember Holden asked what kind of assurance would there be that tbis would be a cleaner facility tban the existing facility. Mr. Hellegers replied tbis would be in a building and not an outdoor collection area. He stated the building would look nice and due to tbe location near tbe Sberiffs Department, he believed this would be a secure area. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 28, 2005 10 . Terry Noonan, Manager Environmental Services Supervisor of Ramsey County Public Works, replied in terms of cleanliness tbe existing site had no roof and was exposed to the elements. He noted occasionally paint pans or antifreeze coolant containers were left inappropriately which staff handled. He stated tbere would daily monitoring of this. He stated tbis new site had a roof and was not exposed to the elements and therefore the oil would not spread out. He indicated any spillage would be collected in an open grate on the floor. Councilmember Grant asked iftbis building would be entirely Ramsey County's responsibility and the City would not be responsible for any costs. Mr. Hellegers replied tbis had not been discussed, but he believed the County would be responsible for all of the costs. MOTION: Councilmember Larson moved and Councihnember Holden seconded a motion to approve PC #04-19, Ramsey County Public Works Facility, 1425 Paul Kirkwold Drive, SUP Amendment with tbe conditions as noted in staffs February 28,2005 report. The motion carried unanimously (4-0). D. PC#05-02, Debra & William Thornton, 3510 Siems Court, Variance Mr. Hellegers stated tbe applicant had requested an II-foot front yard setback for an addition to the front of the applicant's property in Arden Hills. . He noted at tbe February 2, 2005 Planning Commission meeting a public hearing was held and after the conclusion of the public hearing and review of tbe case, the Commission made the following findings: 1. There are the circumstances for which tbe variance is requested that are unique to the property. 2. Granting tbe variance would be in keeping witb tbe spirit and intent of the City's Zoning Ordinance. 3. The property in question could not be put to a reasonable use without the granting of tbe vanance. 4. Tbe bardship was not created by tbe owner. 5. Granting the variance would not alter the essential character of the neighborbood. He indicated after making the findings, the Planning Commission unanimously recommended approval for an II-foot Front Yard setback variance wbich would allow for the construction of a new addition to the western side of the applicant's house subject to the following conditions: 1. Tbe applicant shall file all necessary building permit plans with the Building Official for approval prior to the issuance of a building permit. Building permit plans shall be submitted to the Building Official a minimum of two (2) weeks before the planned start of construction. . Bill Thornton, 3510 Siems Court, applicant, thanked the Council for their time and tbanked staff for all of tbeir belp. He stated their home was situated on a very steep incline in the back. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 28, 2005 11 He stated the character of the neighborhood had undergone substantial renovations and they wanted to upgrade their home to keep up their home value and to keep witb tbe character of the neighboring homes. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve PC #05-02, Debra & William Thornton, 3510 Siems Court, Variance with the condition as noted in staffs February 28, 2005 report. The motion carried unanimously (4-0). E. PC#05-03. St. Paul Lodl!e. #2 - I.O.O.F.. 1174 Edl!ewater avenue. SUP Amendment Mr. Hellegers stated applicant had requested a Special Use Permit (SUP) to allow for site plan modifications which would reduce tbe size of the originally approved parking lot in Special Use Permit #70-36. The reduced parking area would free the western three lots (Lots 1, 2, and 3; Block 3; Lake Josephine Villas) to be sold by the applicant as one residential lot; however a plat or subdivision was not part of tbis application. He indicated at the February 2, 2005 Planning Commission meeting the Commission reviewed this case and unanimously recommended approval of the Special Use Permit Amendment and Site Plan Review subject to the following conditions: I. Tbe applicant shall continue to abide by the conditions of approval listed in Special Use Permit #07-36 except as amended herein and included in City Planning File #05-03. 2. No construction shall occur on all or part of Lots 1, 2, or 3, Block 3, Lake Josephine Villas prior to those properties being platted into one residential lot whicb meets the minimum requirements for the R-2: Single and Two Family Residential Zoning District. 3. If membership or guest attendance increases to a point where 12 parking spaces are utilized on a recurring basis, then the LO.O.F. St. Paul Lodge #2 would be required to constmct the matcbing parking area sbown as "additional space for parking if ever needed" on the site plan and included in City Planning file #05-03. 4. The proposed new parking area and any future parking, as discussed in Condition #3, shall be graded to drain toward the northeast corner of the new parking area. Tbe grading and drainage shall take special care to avoid any adverse drainage on Lots 1, 2, or 3, Block 3, Lake Josephine Villas. 5. Screening of at least 60% opacity shall be provided along the nortb, east, and south sides of the new parking lot as proposed on tbe site plans on file in tbe City Planning File #05- 04. Screening may be accomplisbed by a 3-foot high privacy style fence or coniferous shrubs to a minimum height of 3 feet. Screening shall require the approval of tbe City Planner prior to the issuance of any Building or Zoning Permits. He indicated staff would also recommend including the following three conditions; the first condition is typically used on Special Use Permit Amendments, the second condition addresses one of staffs plan review comments which was inadvertently left out of the recommended condition of approval to the Planning Commission: ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 28, 2005 12 ~ I. A Special Use Permit Amendment form, drafted by the City Attorney, shall amend the SUP and sball referenced the proposed revision to the Site Plan from Planning Case #05-03. Building permits may only be issued after the SUP Amendment document receives the approval of the City Council and is executed by botb the City Council and the applicant. Continuous concrete curb shall be constructed surround the parking lot as required by tbe City Zoning Ordinance; the curbing shall require the approval of tbe City Engineer, City Building Official, or City Planner. 2. Ray Pogue, Lodge Treasurer, stated tbey wanted to split tbis off so they could sell it to keep funding the lodge. He noted they did not use tbe property tbat mucb and the large parking lot was useless. He stated if someone bought the lot and built a large home, it would be good for both the City as well as for the Lodge. Councilmember Larson asked if they had someone interested in purchasing tbe property. Mr. Pogue replied they had received some interest, but they had not followed up on anything because tbey needed Council's permission first. He stated they hoped the sale of tbis land would help with their funding for tbe next 10-12 years. . MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve PC #05-03, St. Paul Lodge #2 - LO.O.F., 1174 Edgewater Avenue, SUP Amendment subject to conditions as noted in staffs February 28,2005 report. The motion carried unanimously (4-0). F. PC #05-04, Citv of Arden Hills, GB District and Zoninl! Ordinance Amendments Mr. Hellegers stated tbis Zoning Ordinance would allow a service station with retail sales and services and a car wasb to be permitted after the issuance of a Special Use Permit in the Gateway Business District. He indicated at tbe February 2, 2005 Planning Commission meeting, the Commissioners unanimously recommended approval of the Zoning Ordinance Amendments as proposed. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve PC #05-04, City of Arden Hills, GB District and Zoning Ordinance Amendments. The motion carried unanimously (4-0). G. Award Bid for 2005 Lift Station Rehabilitation Proiect . Mr. Brown stated bids were received and opened for this project on February 15, 2005. Bids were received from nine contractors. He noted all bids had proper bid guarantees in the amount of ten percent (10%) of the total bid as required by the Project Manual. He indicated Gridor Construction, Inc. submitted the low bid with a total bid amount of$236,758.00. The Engineer's Estimate reflects current market prices based on recent projects in the Twin Cities metro area. The low is was approximately 1.4% lower than the Engineer's Estimate indicating a reasonable price for the scope of work included with tbe project. In general, construction costs had ~ . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 28, 2005 13 increased significantly during 2004 when tbis project was budgeted due to increased cost of steel, higher fuel prices, and increased labor costs. He indicated considering tbe large field of bidders, the low bid appeared to be very competitive in the current market. Councilmember Holden stated sbe wanted to reject the bids to review where they were at. Councilmember Grant stated he believed they had four lift stations left to be remodeled and they had made great strides in spending money on the lift stations, but he was concerned that tbe sub-infrastructure might be in need of repair and tbis needed to be looked at. He asked how frequently they bad jetted the lines, how much of the City had they televised, and what the condition of the system. He noted if the sub-infrastructure was in good condition it would be easier to be in support of this, but he could not support it at this time considering it came in at $80,000 over budget. Mr. Moore stated he bad an updated infrastructure map tbat showed specifically the sanitary sewer system. He stated he would distribute this to Council. Councilmember Larson noted they adopted a Capital Improvement Plan and this project was included in the plan and they should go forward with it because it was approved and it would not get any cheaper putting this off. He stated if there was reluctance to go forward because of the increased cost, they should at least go forward with one of stations. Councilmember Holden asked bow long they had before tbey had to act on this. Mr. Brown replied they did not have to act on this tonight and be believed they had approximately 45 days. Councilmember Grant asked if they went ahead with one lift station, would they need to rebid it. Mr. Brown replied they would need to request a rebid because of the scope of the change. Mr. Filla stated he agreed this would need to be rebid. Mayor Aplikowski stated they would need to table tbis, deny, or reject the bids and rebid for one station. MOTION: Councilmember Holden moved and Mayor Aplikowski seconded a motion to award $280,000 for the lift station rehabilitation project for the funding of two lift stations. The motion failed (0-4 Councilmembers Grant, Larson, Holden, and Mayor Aplikowski opposed). Mr. Moore asked what staff should bring back to Council. Councilmember Holden indicated they had informed Ms. Wolfe what they were looking for. Mayor Aplikowski stated it was her understanding tbat they were not doing anything on this until after tbe Marc Worksession. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 28, 2005 14 Mr. Filla stated depending on tbe wording of the advertisement for bids, be believed it would be a good idea to reject the bid, but they did not need to make that motion tonigbt. 7. UNFINISHED BUSINESS A. TCAAP Update Mr. Clark updated the Council on TCAAP. CITY COUNCIL REPORTS Ms. Wolfe - None. Councilmember Holden - Newsletter Committee meets on Wednesday. Councilmember Grant - None. Councilmember Larson - None. Mayor Aplikowski - Stated she bad a number of calls regarding the closing of Grey Fox/Red Fox Road. Councilmember Grant noted they were not closing Grey Fox/Red Fox Road, but tbey were closing the frontage road. Mr. Filla stated one oftbe purposes of the closed session was to discuss tbe sale of the Old City Hall Site subject to 13D.05 Subdivision 3Cl and also to discuss a pending litigation pursuant to the attorney client privilege section of the open meeting law. Mayor Aplikowski adjourned the Regular City Council Meeting at 9:50 p.m. to go into closed session to discuss the sale of the Old City Hall Site and to discuss pending litigation. ~~~~. / Beverly A iko ki Mayor (!~JII4 City Administrator NOTICE OF MEETINGS The next Council Meeting will be beld Monday, March 14,2005 at 7:00 p.m. at the Arden Hills Council Chambers.