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HomeMy WebLinkAboutCC 06-27-2005 . . . , ~ ~ILLS Approved: July 11, 2005 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 27, 2005, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:00 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, and Brenda Holden. Absent: Councilmember Lois Rem (left at 8:00 p.m.). Also present wcre City Administrator, Michellc Wolfe; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; Community Development Director, Scott Clark; City Engineer, Greg Brown; City Planner, Pctc Rellegers; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Ms. Wolfe stated Item 6.A. will be approval of Resolution 05-42. Item 6D should be changed to read Resolution 05-43. hI addition, she received news today that the candidate on item 6F had withdrawn his application, so that item should be removed from the agenda. MOTION: Councilmembcr Larson moved and Councilmember Holden seconded a motion to approve thc meeting agenda as amended. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES A. June 13,2005 Work Session Minutcs B. May 31, 2005 City Council Minutes C. May 16, 2005 Work Session Minutes CouuciIrnernber Holden requested the following changes: None. CounciIrnernber Grant requestcd the following changes: .JUlle 13, 2005 City Council Work Session, Page 3, third paragraph, should read: "Councilmember Grant would not be agreeable to moving the project forward...' . . . " ARDEN HILLS REGULAR CITY COUNCIL MEETlNG MINUTES .JUNE 27, 2005 2 Councilmember Larson requested the following changes: .June 13, 2005 City Council Work Session Minutes, Page 1, second full paragraph from the bottom, last sentence should read: "Community Development Director Clark..." Pagc 4, first bullet under his rcport should read: "Councilmember Larson wants to move forward with a new name for TCAAP, but wants to makc sure that the TCAAP property does not become a separate entity to the rest of Arden Hills". May 16, 2005 City Work Session, Page 9, under his comments, second bullet point should read: "Councilmember Larson requested the City staff contact the clinical studies-Mcdtec Firm located on Round Lake Road to see iftl1ey have plans for future expansion". Councilmember Rem requested the following changes: None. Mayor Aplikowski requested the following changes: Nonc. Ms. Wolfe requested the following changes: None. MOTION: Councilmember Larson moved and Councilmcmber Holden seconded a motion to approve the May 31, 2005 City Council Meeting Minutes as presented, the .June 13,2005 Council Work Session Minutes as amended and the May 16, 2005 Work Session Minutes as amended. The motion carried unanimously (5-0). 3. CONSENT CALENDAR a. Claims and Payroll b. City Council Approval of the Revised Emergcncy Operations Plan c. Resolution No. 05-40: Appointment of Evan Cordes to the Communications Committee d. City Council Authorization to City Staff to contract for TCAAP appraisal services in an amount not to excccd $15,000 e. City Council Motion to Approve the Proposed Employee Recognition Policy MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INOUlRIES/INFORMATIONAL A. Girl Scouts Mayor Aplikowski presented Girl Scouts Saral1 Engberg and Andrea Pau1et with Certificate of Outstanding Achievement awards. 5. PUBLIC HEARINGS None. 2 ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 27,2005 3 . 6. NEW BUSINESS A. Holidav Station Store - Approval of Special Use Permit/Preliminary and Final Plat Mr. Hellegers requested Council consider the requested Master and Final PUD/Special Use Permit and PreliminarylFinal Plat for the development of the property at the southwcst comer of Highway 96 and Round Lake Road. He noted at the June 1, 2005 Planning Commission meeting, the Planning Commission recommended unanimous approval with conditions as noted in staffs June 27,2005 report. He recommended Council approvc the Master and Final PUD/Special Use Permit and Preliminary/Final Plat for the development ofthe property. CounciImember Larson stated he noticed on some of the review questions included in the packet that some of the existing trees on the northeast and soutl1east could be savcd and it soullded like the developer intended to level the lot and put in all new landscaping. He asked if there was any intention of saving any of the trees on the property. Mr. Hellegers replied there might bc a possibility to preserve some of the trees, but most of the trees that were there now would be in the path of the building. . CounciImember Larson asked if there would be any landscaping along the west side of the building. Mr. Hellegers replied they had requested the developer put in landscaping along the areas which would have the most impact on the residential arcas, particularly the north side. He noted there were also power lines along the west sidc of the property, which would be impacted by mature landscaping. Councilmember Larson noted he was still concerned there was insufficient landscaping along the back of the building. He asked if they could include lower screening as a condition of the permit. Mr. Hellegers noted the developer had four times the required landscaping; however, they might be able to shift some of the landscaping around on the site. Councilmember Larson asked if the amount of fayade lighting would be reduced. Mr. Hellegers responded reduced lighting was not included in the conditions and the Planning Commission did not recommend it, but if Council wanted to have this, it could be made as a condition of approval. He indicated this was a minor concern. Councilmember Larson stated it would be nice if the north driveway could be moved further south away from Highway 96. Mr. Hellegers stated applicant was aware of this and was working on a revised plan to drop the driveway down to enter toward the middle of the canopy. He noted however, they needed sufficient space for semi-truck movability. He indicated both applicant and applicant's cnginecr wcre present to answer any questions. . Councilmember Larson inquired about the drainage. Mr. Hellegers outlined the drainage and water retention plans and noted applicant was addressing the drainage issue. 3 ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES .JUNE 27,2005 4 . Councilmember Larson asked if berming was discussed as a way to screen the station from Highway 96. Mr. Rellegers replied there was not a lot of space for a beml, but it would meet the capacity requirement. Councilmember Larson stated he believed the City needed to try and do a better job of sticking to the kind of building materials they wanted to see on buildings and noted EFIS was being uscd in the construction of this building, but EFIS did not have the quality they wanted and was not consistent with the design standard requirements. He stated he wanted to scc building material othcr than EFTS. Mr. Clark stated a 100 pcrccnt brick building looked too institutional, so they were trying to come up with a building that had a predominant amount of brick, but also incorporated other materials that had interesting architecture. He noted EFIS would break up the architecture. Councilmember Larson bclieved there were other alternatives to use othcr than EFIS, that would lend quality to the building. He noted this building was a gateway to the City and it was a good place to start being as demanding as they could to put in a quality development. . Mayor Aplikowski asked what would tl1c alternative building material be if they did not use EFIS. Councilmember Larson replied the developer could use a white ceramic brick if tl1ey wanted a contrast with the red brick or a precast material. He noted there were other alternatives out there. Councilmember Grant stated the Planning Commission minutes tend to imply that the Plarming Commission voted unanimously for approval, but noted the Chair of the Planning Commission was absent, so it was a 6-0 vote. However, it was still a unanimous vote with the members who were prescnt. He stated it appeared that some of the colunms were brick and some EFIS. He asked if that was an error. Mr. Hellegers replied the colunms he was referring to were for the car wash entrance. Councilmember Grant asked if the applicant had submitted any color photographs of any of their other stations with this design. Mr. HeIIegers replicd they had not submitted photographs of those stations, but they did have a sample board. Victor Sacco, Sr. Manager of Rcal Estate for Holiday Companies Holiday Station Stores, presented the sample board. Councilmember Holden asked if there would be larger caliper trees put in. Mr. Hellegers replied most of the trees would be in 2-3 caliper inch range, with some 3 - 4'1, inch caliper category. He noted if they could save some of the trces, those trees could be counted toward tl1e landscaping requirement. . Councilmember Holden agreed with Councilmember Larson's comments regarding the EFlS. Mr. HeIIegers noted EFlS was a small component of the building, with brick being 4 ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES .JUNE 27, 2005 5 . approximately 80 percent of the building. He also indicated there was additional glass added to the site and thc building was a nice looking building. CounciImember Holden stated this building was not meeting the standards set by the City. Councilmember Larson asked if it was possible to move the road farther south. Mr. Sacco responded thcy wcrc revising the site plan to shift it down a little bit. He stated they wanted to make the northerly pump island convenient for the residents coming off of Round Lake without having to make an awkward turn. He stated they could shift this to the south, but for ease of access, the flow should be to get off Round Lake Road as quickly as possible to access the site. Councilmember Larson asked if the islands could be angled. Mr. Sacco replied if they were angled, the people coming off of Highway 96 would have to jog and the best option was to not angle the islands. Conncilmember Larson asked if they put a condition on this development that Council wanted to see some other building material other than EFIS, what would be his response to this. Mr. Sacco responded he believed this was an attractive looking building and if it were to be all brick, the building would lose its curb appeal and it would be too dark without any definition. He noted tl1ey had been working with staff extensivcly on this and he believcd the building lookcd good. . He agreed this was a prominent location and they were excited to build tl1e development. CounciImember Larson stated he agreed the building should not be all brick, but he did not likc the EFIS. He did not believe it lent the quality to the development they were seeking. Mayor Aplikowski asked what tl1e percentage of EFIS being used was. Mr. HeIlegers noted it was approximately 20 percent of the building. He indicated this would be a nice looking building for the use. Mayor Aplikowski stated EFIS was just on the small strip along the top of the building and the car wash columns. Councilmember Larson noted EFTS did not hold up over time and when they adopted their standards, it was the intention of the City to not have EFTS on buildings. He stated he did not want to back down on the quality of this development. He indicated the white looked nice, but he wantcd a different building material used. CounciImember Rem left the mccting at 8:00 p.m. Mayor Aplikowski stated she did not have a problem with this and bclieved they were "late to thc game" witl1 making this change and this should have becn addressed at the Planning Commission. . Councilmember Holden stated they had adopted the building standards alld she did not believe it was too late in the game to require this. Mr. HeIlegers noted EFIS was not a matcriallisted as 5 ARDEN HILLS REGULAR CITY COUNCIL MEETlNG MINUTES .JUNE 27,2005 6 . being acceptable, but there was some give and take on this development, including the additional landscaping, pitched roof, brick on the columns, and the monument sign. Hc bclieved this was a good compromise and would be a nice development. Mayor ApIikowski stated if thcy were being required to use something other than EFIS, Council needed to specifically state what type of material they needed to use. Councilmember Larson stated the City had established a standard and it needed to bc adhered to. Hc indicatcd they needed to enforce their standards. Mayor ApIikowski stated if Councilmember Larson wantcd them to use a different material, he had to state what kind of material should be used. Councilmember Larson stated he did not want to limit the developer to specific materials, but rather give them flexibility to work with staff on a material that would work better. Mayor Aplikowski stated shc did not understand tlle EFIS criteria because it was a useful building material in small amounts. . Mr. Sacco stated they had worked hard on this site plan and the landscaping had been the main issue, which they had workcd with staff to add the additional landscaping. He indicated he was not even sure the building would be seen from the road bccause of the additional landscaping being required. He asked Council take that into consideration. He asked if Council wanted a di fferent building material, could they cut back on some of the landscaping. He noted the landscaping was an amazing amount of money. He stated there was a small amount ofEFIS being used on the building and he believed the additional landscaping was a good compromisc. Councilmember Grant asked if this was the same design being used in other commullities. Mr. Sacco stated this was the same design as uscd in Shakopee and Chaska. Councilmember Grant asked if applicant anticipated larger trucks using this facility. Mr. Sacco stated they had no interest in servicing large diesel trucks, but they would serve the smaller trucks, such as FedEx and UPS trucks, as well as residential diesel cars and trucks. Conncilmember Grant stated he would not want the City Forcstcr to require tllat a healthy tree remain because not all healthy trees are attractive. He stated he wanted to change requirement 2 to read: "To save as many existing quality, well placed, and healthy trees as possible." MOTION: Councilmember Grant moved and Mayor Aplikowski seconded a motion to approve Planning Case 05-13: Holiday Station Stores, Inc. with the recommended revised conditions of approval, with a change to item 2 to read: "save as many cxisting, wcll placed, and healthy trees as possible". . Councilmember Holden asked if it was the City's requirement tor the caliper inches for tl1e trees. Mr. HeIlegers replied the City wanted additional landscaping to ensure that the lighting would 6 . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 27, 2005 7 not have a negative impact to the rcsidential properties. He stated the lighting was not an issue however. CounciImember Holden stated if the lighting already met the Codes and with the additional landscaping, she had a concern tl1at the building would not be seen from the road. Mr. Hellegers replied there was a lot of landscaping, but the building would still be seen from certain angles, but not nccessarily from the north. CounciImember Larson stated this site had enormous potential given what would develop on the northeast side and Planned Unit Development was a process of negotiation. MOTION: Councilmember Larson moved and Councilmember Holden seconded a Motion to amend the previous Motion to add a condition as follows: "Rcplacement of the EFIS with anotl1er higher quality building material consistent with our existing design standards that still maintains the architectural distinctiveness of thc building as proposed." Mayor Aplikowski stated she would vote no on this because she believed this was not the time or place for this. CounciImember Grant statcd he would also vote no on this because the only other alternativcs would be stone, brick or glass and he believed they needed to discuss this further and to convey to the Planning Commission the materials approved by the City Council. He noted Holiday Station Stores wanted to maintain an image for their stores. CounciImember Larson agreed that Holiday Station Stores wanted to maintain their image, but the City also wantcd to maintain its image and they needed to enforce this. Mayor Aplikowski called tl1e question. Motion on thc amendment failed 2-2 (Councilmember Grant and Mayor Aplikowski opposed). CounciImember Grant asked if applicant would consider changing some of the pillars to brick. Mr. Sacco replied they would do that if they could keep the EFIS. MOTION: Councilmember Grant moved and Councilmember Larson seconded a Motion to amend his original motion as follows: Add Condition number 11 to rcad, "Add brick surface to the two front pillars on the building." Thc amcnded motion carried unanimously (4-0). The original motion carried unanimously (4-0). Mr. Hellegers requested Council specifically approve Rcsolution No. 05-42. 7 . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 27, 2005 8 MOTION: Councilmember Grant moved and Mayor Aplikowski seconded a motion to approve Rcsolution 05-42, Holiday Station Stores, with the eleven conditions. The motion carried unanimously (4-0). B. Awardinl! ofthe 2005 Seal Coatinl! Bids Mr. Brown stated bids were received and opened from two (2) contractors for the project. Allied Blacktop submitted the low bid with a total bid amount of$34,754.56. He noted the low bid was approximately 7.6% lower than tl1c Engineer's estimate. He noted there was also an alternatc bid with Allied Blacktop submitting also being the low bidder in the amount of $49,600.00, which was approximately 5.3% lower than the Enginccr's estimate. Hc recommended Council award the 2005 Seal Coating Project, including the alternative, to Allied Blacktop for a total amount of$39,714.56. CounciImember Grant asked what the alternate was. Mr. Brown replied it was Cummings Park area. Councilmember Grant requested a copy of what bid papers went out and what was produced. MOTION: Coullcilmember Holden movcd and Councilmember Larson seconded a motion to award the 2005 Seal Coating and alternate to Allied Blacktop in the total amount of$39,7l4.56. The motion carried unanimously (4-0). C. Citv Council Approval to Replace the City Hall Copier Machine Mr. Siddiqui stated the lease on the City Hall copy machine was set to expire on July 26, 2005. He recommended the Council authorize the purchase of Canon Image Rurmer 8070 from Canon USA at a quoted price of$27,157.50 and return the leased copier. The account would also rcquire a gencral fund budget amendment in the amount of$2,157.50. Councilmember Grant stated there were a number of pieces of information he would have like to have seen, including the number of images over the life of the unit, what are tlle existing costs versus the future costs, etc. He stated he would be voting no, but he believed this was a good deal. He indicated the reason he was voting no was because there was insufficient information for him to make a decision. He stated going forward, he would not vote in favor of proposals that were missing kcy information. Councilmember Holden agreed, but noted thc staff had provided all of the information at a previous Work Session where Councilmember Grant was not in attendance. Councilmember Grant replied he did not realize that and he requested the Work Session information be sent to him. 8 ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 27, 2005 9 . MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to amend the general fund budget in the amount of$2,157.50. The motion carried (3- 1) (Councilmember Grant opposed). MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the purchase of a Canon Image Runner 8070 from Canon USA at a quoted price of $27,157.50 and return the leased copier. The motion carried unanimously (3-1) (Councilmember Grant opposed). D. Approve Resolution 05-43 Grev Fox Curve Variance for the 2005 PMP Proiect Mr. Brown stated MnDOT had requested the City obtain a variance for thc horizontal curve at the west end of Grey Fox Road in order to be eligible for State Aid funding. The proposed curve will match thc existing curve. He recommended the Council pass the variance for Grey Fox Road. MOTION: Councilmember Larson moved and Coullcilmember Holden seconded a motion to adopt Resolution 05-43 Requesting a Variance from Minnesota Rules for State Aid Operations Chapter 8820. The motion carried unanimously (4-0). E. Approve Resolution 05-41 ADPointinl!: Arden Hills Resident and Citv Council Member to the Northwest Areas Librarv Access Task Force . Ms. Wolfe stated the Ramsey County Library Board had created a Northwest Area Library Access Task Force. This group would be studying and evaluating services in the northwest portion ofthe County. Each of the three cities involved was being asked to name representativcs to the task force. Shc indicated Mayor Aplikowski was recommending tl1e appointment of Mary Anne Lindberg as the representative to the committec. MOTION: Councilmember Grant moved and CounciImembcr Larson seconded a motion to adopt Resolution 05-41 A Resolution Appointing Members to the 2005 Northwest Areas Library Access Task Force. The motion carried unanimously (4-0). Ms. Wolfe stated there were also two additional seats available that the Library Task Force would be assigning and if anyonc was interested, they could pick up an application at the library. F. f"JlJlflY/e the aJlJlointment of JoseJlh Bianeo as OJlcrations and Maintenance Worker for the Citv of Arden Hills REMOVED FROM THE AGENDA 7. UNFINISHED BUSINESS A. TCAAP Update . Mr. Clark updated thc Council on TCAAP. CITY COUNCIL REPORTS 9 , ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES .JUNE 27, 2005 10 . Ms. Wolfe - None. Councilmember Holden - Asked to put on a Work Session agenda the monitors in the Chambers. She stated she would also like added to a Work Session agenda a discussion of building materials. Councilmember Grant - None. Councilmember Larson - Asked what was the resolution of Sharon Klump's issue. Ms. Wolfe stated the City Attorney had indicated they had filed an appeal. Mayor Aplikowski - Requestcd staff set up a joint Work Session meeting with the Council and the Planning Commission to discuss building materials, etc. She suggested if the Plamling cases are light in .July or August, Council could attend a meeting on tl1at night. Mayor Aplikowski adjourned tl1c Regular City Council Meeting at 9:00 p.m. I ~' 'r'^ '. ,,' r ~/" I; .1'/..-' ~ jt { It tLt t t Z-j" {1./(LIf"-~ Michelle Wolfe / City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, .July 11, 2005 at 7:00 p.m. at the Arden Hills Council Chambers. . 10