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HomeMy WebLinkAbout11-25-24-WSMayor: Address: David Grant 1245 W Highway 96 Arden Hills MN 55112 A HILLS Councilmembers: EN Phone: Brenda Holden 651-792-7800 Emily Rousseau City Council Work Session Tena Monson Website: Tom Fabel Agenda www.cityofardenhills.org November 25, 2024 7:00 p.m. City Hall City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.orci/320/Watch- City-Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 2. RESPONSE TO PUBLIC INQUIRIES 3. AGENDA ITEMS 3.A. 2025 Fee Schedule Follow -Up Discussion Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 3.13. Adult Cannabis Registration And Chapter 3 City Code Amendments Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF 3.C. 2025 PTRC Work Plan Discussion Jill Anderson and Kate Olson, PTRC Chair and Co -Chair Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 3.D. Rice Creek Commons/TCAAP Discussion Jessica Jagoe, Interim City Administrator Documents: MEMO.PDF 3.E. Agenda Planning Jessica Jagoe, Interim City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 4. COUNCIL/STAFF COMMENTS ADJOURN AGENDA ITEM - 3A 'M -AR UEHILLS MEMORANDUM DATE: November 25, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: 2025 Fee Schedule Follow-up Discussion Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Council should consider providing additional guidance regarding the proposed 2025 Fee Schedule. Background/Discussion At its work session on November 12, the City Council discussed the draft 2025 Fee Schedule that included changes as proposed by staff (see Attachment A). With the exception of addressing the topic of adult cannabis business registration and violation fees, and a question regarding pet licensing, Council generally expressed approval of moving forward with the fee scheduled as presented. Please note that the reference to Mobile Food Units/Food Trucks (Vendor License) on page 8 under Miscellaneous/retail Activities (Sec. IX) was inadvertently included in that draft, and that item has been removed from the attached revised draft. Adult Cannabis Registration Staff is seeking Council direction regarding the initial and renewal fees for adult cannabis registration (see Section IX Miscellaneous/Retail Activities on page 8 of Attachment B) as well as the penalty fee for a violation (see Section XI Miscellaneous Fees/Permits on page 9 of Attachment B). State Statute 342.22 provides limits on what a City can charge for the initial and renewal fees as well as penalties as follows: Registration Initial fee - $500 or up to half the fee charged by the OCM (whatever is less) Registration Renewal fee - $1,000 or up to half the fee charged by the OCM (whatever is less) Penalty for violation — a City can require any amount up to a maximum of $2,000 for each violation Staff requests the Council provide feedback and guidance on the above fees. Page 1 of 2 Pet Licensing Currently the City licenses dogs and cats on a two-year cycle with an associated fee of $30 for the license ($15 prorated for second year of cycle). Staff reached out to surrounding cities regarding whether or not they license pets, below are the results: City License Falcon Heights No Fridley Yes Lauderdale Yes Little Canada Yes Mounds View No New Brighton No Roseville Yes Shoreview No Vadnais Heights Yes White Bear Lake Yes The following illustrates revenues received for pet licensing over the past 12 years: Year Revenue 2012 $2,158.50 2013 $1,392.00 2014 $2,457.50 2015 $2,058.00 2016 $1,906.00 2017 $2,212.00 2018 $1,532.50 2019 $1,917.00 2020 $1,877.00 2021 $2,373.00 2022 $857.00 2023 $2,642.00 2024 $750.00 Staff is seeking Council feedback regarding pet licensing. Staff is also requesting that the Council provide any other general feedback regarding the proposed fee schedule, noting the 2025 Fee Schedule will be brought forward at the December 9 meeting for final approval. Attachments Attachment A: 11/12/24 work session memo Attachment B: Revised Redlined Draft Ordinance 2024-OXX — Appendix A — 2025 Fee Schedule Page 2 of 2 AGE Attachment A -ARVE_-HILLS MEMORANDUM DATE: November 12, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Draft 2025 Fee Schedule Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Council should consider providing feedback and direction on the proposed 2025 draft fee schedule. Background/Discussion The City Council annually establishes a fee schedule for administrative, building construction, engineering fees, liquor licensing, park and recreation facility usage, planning and zoning, utilities, business licenses, utility fees, and other miscellaneous permits and penalties that are enforced by the City. The following recaps the fee schedule changes that were made in 2024: • Building permit and plan review fees — Fees were based on 2023 Minnesota State Statutes 326B.153 and 326B.148. • Parks and Recreation — Minor language clarification changes related to sales tax were made in order to be more uniform within that section. • Planning and Zoning — There were no changes in 2024. • Public Works/Engineering — There were no changes in 2024. • Utility Hookup Charges — Minor changes made related to redundant language, so this section was cleaned up. There were no changes to hydrant or water meters in 2024. • Miscellaneous Fees/Permits — Tobacco violation fees were increased for 2024. • Utility Use Charges — Increases in 2023 were as follows: 3% sanitary sewer rates and 5% surface water rates. No changes to water fees were made. • Recycling — Fees for curbside recycling increased from $58 to $60 for residential parcels with curbside service and the fee for those without curbside recycling remained the same as 2023 at $3.50 per residential unit. Page] of 3 The below information outlines changes recommended to the fee schedule for 2025. Proposed changes to the fee schedule are noted in red print on the attached draft 2025 Fee Schedule (Attachment A). Explanations for these proposed changes are provided below. Building Construction (Sec. II) Building fees will be based on Minnesota State Statutes 326B.153 and 326B.148. Since the City adopts the State Building Code related to these fees and is standard from year to year, staff recommends removing reference to the Statute year simply for housekeeping purposes as the section is not consistent in noting the year along with the Statute number. Please note pages 12-14 of Attachment A reference 2023 Statute due to timing of this memo and the fact it has not been updated to reflect the year 2024. The 2024 Statute information should be available within the next few weeks and will be included in the final fee schedule in December. Pete Tokle has proposed changes to the commercial fee structure for electrical permits that will ensure permit fees are proportional to the project. The proposed structure has already been adopted by many cities, some which include Roseville, New Brighton, Little Canada, Vadnais Heights, and White Bear Lake. No changes are proposed to the resident fee structure for electrical permits and remain the same as 2023 and 2024. Parks & Recreation (Sec. V) Staff recommends increasing the fee for youth athletic association field rentals from $38.00 to $40.00 and is also requesting that the established damage deposit of $200 for park pavilion rentals also be applicable to Arden Hills residents that reserve a pavilion for public events such as Night to Unite. The City currently waives all fees for residents that reserve a pavilion. We have experienced issues with the condition of the pavilion following a Night to Unite event that would in any other typical rental result in the City retaining the deposit due to the restoration required by Public Works staff following the event. Staff also recommends removing the option to rent additional picnic tables due to potential staff unavailability in accommodating this item. Planninz and Zoninz (Sec. VI) There are no proposed changes to this section. Public Works/Enzineerinm (Sec. VII) Staff proposes a $5 increase to right-of-way, right-of-way small cell wireless facilities and grading and erosion permit fees as well as clarifying call -out fees related to weekdays and weekends. Utility Hookup Charmes (Sec. VIII) Staff proposes clarifying re -inspection fees that include weekdays and weekends, increasing the fee for a 1" water meter from $590 to $650 to align with the actual cost for this particular meter, and also increasing the hydrant rental fee from $32 to $33. Miscellaneous/Retail Activities (Sec. IX) On September 9, 2024 Council amended City Code and added an event center as a new business license type. Council may wish to discuss if it would like a completely new category for an event center business license and corresponding fee; however, Staff is requesting Council consider including an event center in a current business license category: Business Licensing - Amusement Facilities (which includes similar business functions such as arcades, dance halls, movie theaters, bowling alleys, etc.) and renaming the category to Business Licensing — Amusement and Event Facilities. Please note the fee for this business license type is $105.00. Page 2 of 3 Miscellaneous Fees/Permits (Sec. XI) On September 9, 2024 Council amended City Code related to tobacco which included capping the number of licenses issued at six (6) and increasing the violation fees for 2025 as follows: 11t Ajohfim s1,000 2" Violatiaa (Wrm 36 �2,000 phis 3-day hefnse mos.) su eFksioa Yd V101atioa (Win 36 SZ,000 ph►s 7-day lieeme mos.) Empe wino 4* Violation (Win 36 Re�watim mos.) Please note that Council direction was to have the license fee itself remain at $300. Utility Use Charges (Sec. XIV) An increase to the sanitary sewer base and usage charges (9.0%) and surface water (3%) fees are recommended. The increase to sanitary sewer is driven by the increase in Met Council's wastewater charge to the City, which is an increase of approximately $96,000 or 10.6% over 2024. No changes to water fees are proposed. Recyclinz Fee (Sec. XV) This item will be brought forward upon completion of the RFP process and approval of the new recycling carrier for the city. Attachments Attachment A: Redlined Version of Draft Ordinance 2024-OXX — Appendix A — 2025 Fee Schedule Page 3 of 3 9 -AI�EN HILLS Attachment B City of Arden Hills Ordinance 2024-015 — Appendix A 2025 Fee Schedule I. Administrative Chickens — Licenses Two years (Pro -rated for second year $30.00 $15.00 Dogs/Cats — Licenses Two years (Pro -rated for second year $30.00 $15.00 Dogs/Cats — Boarding $22.00 per day Dogs/Cats — $50.00 Impoundment Fee Dogs/Cats — Surrender Fee Each $25.00 Dogs — Residential Annual $21.00 Kennel License Dogs — Dangerous Dog Fee Annual $500.00 Dogs — Potentially Annual $250.00 Dangerous Dog Fee Copying — $0.25 8 1/2 x 11 and Legal; $0.50 General City Material large. Per Page. Add osta e if mailing copies Assessment Search $53.00 per half hour Private Activity Revenue Non-refundable application fee $500.00 Annual Administrative Fee 1/8 of 1% (0.125%) of Bonds outstanding principal balance of the bonds for the life of the bonds Reimbursement of all City costs II. Building Construction (All permits are non-refundable after 90 days) Building Permits — Fees shall be based according to Permit and Plan Review *'��TState Statute 326B.153 Fees and are determined by the City's Building Official Commercial Building 65% of Building Permit Fee. Permits — Payment equaling half of this fee is Plan Review Fee due at time of permit submittal (non-refundable) Residential New Escrow To be determined by Building Construction/Additions Official Temporary Certificate of Escrow To be determined by Building Occupancy (CO) Official Building Permits — $63.25 per State Statute Re -inspection 326B.153 Building Permits — $100.00 + State Surcharge fee as Manufactured Home outlined in State Statute 326B.148 Location Building Permits — Permit Fee $100.00 + State Surcharge fee as Demolition outlined in Statute 326B.148 Escrow $2,000 Building Permits — 100% of Permit Fee Special Inv esti ations Page 1 of XX State Surcharge — based on valuation Fee based an 2023-State Statute 326B.148 State Surcharge — Fixed Fees Fee based on State Statute 326B.148 Plumbing Permits — Minimum Fee $60.00 Plumbing Permits — Residential 1.25% of Project Value Plumbing Permits — Commercial 1.25% of Project Value + $50.00 Electrical Permits — General See Exhibit "A" attached to fee schedule Mechanical Permits — Minimum Fee $75.00 Mechanical Permits — Residential 2% of Project Value Mechanical Permits — Commercial 1.25% of Project Value + $50.00 Fire Protection Permits — Permit Fee Fees shall be based according to +'��TState Statute 326B.153 and are determined by the City's Building Official Fire Protection Permits — Plan Review Fee 65% of Permit Fee Fire Protection Permits — Re- inspection $63.25 per State Statute 326B.153 III. Liquor Licensing On -sale 1,999 square feet (SF) or less $3,465.00 On -sale 2,000 (SF) — 2,999 (SF) $4,620.00 On -sale 3,000 (SF) — 3,999 (SF) $5,775.00 On -sale 4,000 (SF) or more $6,930.00 On -sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales) Off -sale $210.00 Club Fee $315.00 On -sale, Malt Beverage $126.00 Off -sale, Malt Beverage $42.00 On -sale, Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on -sale license fee, whichever is less) Strong Beer When part of On -Sale Wine License No Charge Investigation Fee $158.00 Minor Consumption Violation with Server Training First Violation $105.00 Second Violation $525.00 Third Violation $1,050.00 Fourth Violation $1,575.00 Minor Consumption Violation without Server Training First Violation $525.00 Second Violation $1,050.00 Third Violation $1,575.00 Fourth Violation $2,100.00 and may be subject to license revocation Page 2 of XX IV. Maps and Ordinances Zoning Ordinance Municipal Code $0.25 per side Comprehensive Plan Color Maps (8.5 x 11) $2.00 Color Maps (I I x 17) $4.00 Street Maps $2.00 As-Builts (11 x 17) Based on number of copies and staff time Parks & Recreation Youth Athletic Association Per two hour time block $$40.00 per time block Field Rental - including + 8.375% applicable tax Non -Profit Adult Club / Intramural Per two hour time block $55.00 per time block Field Rental + 8.375% applicable tax Ball Field Rental, Per two hour time block. $110.00 per time block Unlighted Tournament fees are extra. + 8.375% applicable tax Ball Field Rental, Per two hour time block. Tournament $135.00 per time block Lighted fees are extra. + 8.375% applicable tax Ball Field Tournament Includes all day maintenance staff on $535.00 per day + $200.00 Fee (Adult), Full site damage deposit + 8.375% applicable Maintenance tax Ball Field Tournament Fee Includes prep for fields and $320.00 per day + $200.00 (Adult), Minimum Maintenance midday drag of fields damage deposit + 8.375% applicable tax Warming House Rental/ Only allowed during non-public use $55.00 per hour + Ice Rink Rental hours unless authorized by City staff $200.00 damage deposit + key deposit + 8.375% applicable tax Picnic Shelters - Resident Available for reservation No Charge Picnic Shelters - Available for reservation $30.00 + 8.375% applicable tax Non -Resident Picnic Pavilions - Resident Includes up to five picnic tables $125.00 per time slot + $200.00 damage deposit + 8.375% applicable tax *Rental Fee is waived for Night to Unite and otherpublic events open to all Arden Hills residents. The $200 damage deposit is applicable. Picnic Pavilions - Includes up to five picnic tables $200.00 per time slot + $200.00 Non -Resident damage deposit + 8.375% applicable tax Picnic Pavilions - Includes up to five picnic tables $85.00 per day + 8.375% applicable Resident Non -Profit tax + $200.00 damage deposit Picnic Pavilions - Includes up to five picnic tables $110.00 per day + Other Non -Profit 8.375%applicable tax + $200.00 damage deposit Additional Pienie Tables For- &vefy two &itfa tables $20.00 =� 9.375-% *-A*-* applie-Ah-le. to and eMei-pHblie events epeH Arden ilk , ide alls Community Garden Plot Annual $55.00 + 8.375% applicable tax One Plot Community Garden Plot Annual $25.00 + 8.375% applicable tax Second Plot Page 3 of XX Room Rental — City Hall/ Community Room (Normal business hours: 8:00 am — 4:30 pm) (Non -business hours: weekends and holidays) Room Rental — City Hall/Small Conference Room (Normal business hours: 8:00 am — 4:30 pm) (Non -business hours: weekends and holidays) Room Rental — Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Required Regular business hours usage: Army National Guard: No charge City Government: No charge Resident, Non-profit: $90.00 Resident, For -profit: $120.00 Non -Resident, Non-profit: $130.00 Non -Resident, For -profit: $155.00 (+ 8.375% Regular business hours usage: Army National Guard: No charge City Government: No charge Resident, Non- profit: $50.00 Resident, For -profit: $60.00 Non -Resident, Non-profit: $70.00 Non -Resident, For -profit: $80.00 (+ 8.375% Non -business hours usage: Resident: $200 Non -Resident: $225 (+ 8.375% applicable tax) Non -business hours usage: Resident: $200 Non -Resident: $225 (+ 8.375% applicable tax) $200.00 Equipment Rental — DVD, $20.00 + 8.375% applicable tax VCR, T.V. VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be reduced or increased by the City Planner on a project by project basis.) Page 4 of XX Description: Escrow Fees: Initial Application Fees: Preliminary Plat Administrative Fee $500 Escrow $2,500 Final Plat Administrative Fee $450 Escrow $1,000 Lot Split/Minor Subdivision (R-1 and R-2 only) Administrative Fee $350 Escrow $1,500 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $500 Escrow $1,500 Comprehensive Plan Amendment Administrative Fee $550 Escrow $2,500 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP or IUP Amendment Administrative Fee $400 Escrow $1,500 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $600 Escrow $2,500 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350 Escrow $2000 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $400 Escrow $1,500 Concept Review Administrative Fee $300 Escrow $750 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $450 Escrow $1,500 City Code Amendment Administrative Fee $350 Escrow $1,500 Zoning Code or TRC Amendment Administrative Fee $400 Escrow $1,500 Zoning Letter Administrative Fee $75 Land Use Requests — Not Already Specified Administrative Fee $150 Escrow $1,000 Zoning Permit Decks under 30", Driveways, Fences, Sheds, Temporary Structures, and Chicken Coops $65 Commercial Parking Lot Resurfacing $100 Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $25 Home Occupation I Permit No charge Home Occupation II Permit Administrative Fee $150 Escrow $500 Commercial Outdoor Display and Sales Area Permit $100 Page 5 of XX Commercial Recreation $100 Outdoor Permit Appeal of Administrative Administrative Fee $150 Zoning, Sign, or Subdivision Decisions Escrow $1,000 Any portion of the TCAAP TCAAP Development development can prepay an amount $2,743 per acre Related Professional on behalf of future parcels to be Services Charge developed and that the prepayment amount will be netted out and the fee schedule will be updated annually. VH. Public Works/Engineering Right -of -Way Permit Permit Fee $17-580.00 Escrow To be determined by Engineer Right -of Way Permit — Small Cell Permit for up to 15 locations; $17-580.00 ROW permit fee, rent Wireless Facilities rent and maintenance per $17-580.00 per year, maintenance each location $2-627.00 per year Grading & Erosion Control Permit Fee $17-580.00 Escrow To be determined by Engineer FeesPermit Conducted outside normal After Hours Call -out -(Weekdays) business hours, minimum of 2 $100 per hour hours Holiday or Weekend Call -out Minimum of 2 hours $150.00 per hour VIII. Utility Hookup Charges Water Permits — Service Per inspection $60.00 Installation/Repairs/Alteration/Re- inspection (Regular Business Hours) Water Permits — Interior $45.00 Plumbing, New Home Water Permanent Disconnect $230.00 Curb Box and Service Lead, 1" Service Connection on $175.00 Unsurfaced Street Larger than 1" Service Set by Engineer Connection Water Permits — Plan Check Fee Set by Inspector Water Permits — After Hours Call -out rate per visit, $100.00 per hour (Weekdays) -Inspection or Re- minimum of 2 hours inspection Water Permits — Holiday or Call -out rate per visit, $150.00 per hour Weekend minimum Inspection or Re -inspection of 2 hours Page 6 of XX Hydrant Meter Rental $2,000 deposit, monthly rental of $3-23.00, water permit fee of $180.00, State surcharge of $1.00 plus applicable standard water usage rate charge for consumption Water Meter/Spacer Charges — Fee includes removal of Based on Meter Size Contact Customer Requested Water Meter meter, bench test at Public Works for Quote Accuracy Test maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test Water Meter/Spacer Charges — Standard Meter $480.00 5/8" x 3/4" Meter Model 25 Water Meter/Spacer Charges — Contact Public Works for Quote 3/4" x 7 %2" Meter Model 35 Water Meter/Spacer Charges —1" $590.00 Meter Water Meter/Spacer Charges — Contact Public Works for Quote Greater than I" Water Connection Fee — $855.00 per acre or portion Connection fee for previously un- thereof served or expanded lots Water Availability Fee — The units are based on the New or Additional Units Metropolitan Council's $ 1,375 per unit formula for calculating new sewer availability charge SAC units Sewer Connection Fee — $840.00 per acre or portion Connection fee for previously un- thereof served or expanded lots Sewer Availability Fee — The units are based on the New or Additional Units Metropolitan Council's $ 825.00 per unit formula for calculating new sewer availability charge SAC units Sewer Permits — Service Per inspection $60.00 Installation/Alternations/Repairs/Re -sinspection (Regular Business Hours) Sewer Permits — Plan Review Fee Set by Inspector Sewer Permits — After Hours Call -out rate per visit, $100.00 per hour (Weekdays) Inspection or Re- minimum of 2 hours inspection Sewer Permits — Holiday or Call -out rate per visit, $150.00 per hour Weekend minimum Inspection or Re -inspection of 2 hours Sewer Access Charge Set by Met Council Annually $2,485.00 (Contact Met Council) Sanitary Sewer Utility Prohibited Sump Pump Connection $100.00 per month Surcharge Page 7 of XX IX. Miscellaneous/Retail Activities Boutique/Garage Sales Application/notification of City No charge Hall required Tent Permit $55.00+ State Surcharge Sidewalk Sales $53.00 Adult Cannabis Retail Sales $XXXXX (Initial registration) $XXXXX Renewal Business Licensing — Amusement Includes arcade, dance hall, and Event Facilities event center, movie theater, $105.00 pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. Business Licensing — Wholesale Liability insurance required $210.00 Bulk Fuel Storage Business Licensing — Hotel/Motel $6.50 per room Business Licensing — Courtesy $26.00 Bench, Non -advertising Business Licensing — Courtesy $79.00 Bench, Advertising Business Licensing — Includes musical devices, $15.00 per location + $15.00 per Mechanical/Electronic Devices amusement rides, bowling machine alleys, etc. (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine Business Licensing — Retail Sales Includes antique shops, beauty/barber shops, boat $53.00 dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the- counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed Business Licensing — Restaurants, $21.00 up to1,000 square feet Cafes, Coffee Houses, etc. $42.00 for 1001-2000 square feet $63.00 for 2001-3000 square feet (etc. Business Licensing — Restaurants, $315.00 Drive-Thru Business Licensing — Service $105.00 Stations Business Licensing — Grocery $21.00 up to 1,000 square feet $42.00 for 1001-2000 square feet $63.00 for 2001-3000 square feet etc. Business Lie€nsing Mobile nn .., loss) days FeedUnits/Feed rr..ueks (Vender- Lieepsc-) '30.00e3n temper- (7 or- or- e inn days , re) aal+ual(8 Page 8 of XX Charitable Gambling Permit — Per Includes investigation fee $158.00 Minnesota State Statute, Chapter 349 3% of organizations' gross Local Gambling Tax receipts from all lawful gambling, less prizes paid out Lawful Gambling Fund 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum permit fee at $100.00 Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at $350.00 Massage Therapist Annual Fee, Includes $53.00 investigation fee Massage Therapist Establishment Annual Fee, Includes $158.00 investigation fee Recreational Outdoor Archery $200 first year Range $50 annual renewal Solicitors, Peddlers, Transient Please reference Section 340 $158.00 background Permit — For -Profit Organizations of the Municipal Code for investigation + $105.00 per more information month permit fee Solicitors, Peddlers, Transient Please reference Section 340 Permit — Non -Profit of the Municipal Code for No charge Organizations more information Tree Contractor License $50.00 X. Signs Initial Fee Per Sign $100.00 Permanent Signs, Annual Per Sign, 100 square feet or $25.00 Renewal less maximum allowable size Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 XAM Miscellaneous Fees/Permit WW Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $75.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for 10% of license fee or $32.00, the whichever is greater suspension or termination of any license issued by the City Adult Cannabis Sales, Illegal Violation $XXXXX Tobacco Sales, Illegal First Ofk-weViolation $600 001,000.00 Tobacco Sales, Illegal Second Owe -Violation $1,200:002,000.00 plus 3-day within 36 months license suspension Page 9 of XX Tobacco Sales, Illegal Third O£feftse-Violation o •' • �Wie within 36 months of initial viel $2,000.00 and not less than -plus a 7 business -day license be id ma-y revoked Tobacco Sales, Illegal Fourth Violation within 36 Revocation months Candidate Filing Fee $2.00 Insufficient Funds/ Returned Check Fee $35.00 Rental Registration/Renewal Fee $45.00 per rental unit Rental Renewal Late Fee For renewals received after January 31 $90.00 per rental unit Residential Contractor License Check $5.00 Business Subsidy Application Fee Required to reimburse City for full cost of review $2,100.00 + $10,500.00 escrow Construction Activity Waiver Per Waiver Application $263.00 XH. False Alarm Fees False Alarm First two alarms No charge + letter False Alarm Three through ten alarms $100.00 per alarm False Alarm Over ten alarms $300.00 per alarm XIII. Investigation Fees Tobacco, Liquor, Charitable Gambling, & Solicitor's Permits $158.00 XIV. Utility Use Charges Water Per Quarter: Meter Charge 3/4" Meter Size or Smaller $44.69 Meter Charge 1" Meter Size $111.72 Meter Charge 1.5" Meter Size $223.45 Meter Charge 2" Meter Size $357.50 Meter Charge 3" Meter Size $670.34 Meter Charge 4" Meter Size $1,117.24 Meter Charge 6" Meter Size $2,234.48 Meter Charge 8" Meter Size $3,575.16 Meter Charge 10" Meter Size $5,139.30 Meter Charge 12" Meter Size $9,608.25 Consumption: 1-10,000 gals. gallons $3.56 per 1,000 gallons (pro- rated) Consumption: 10,001-35,000 gals. gallons $4.58 per 1,000 gallons (pro - rated Consumption: Over 35,000 gals. gallons $8.10 per 1,000 gallons (pro- rated) Water Test e t et by MN State Health Fee $2.43 per quarter Sanitary Sewer Per Quarter: Base Charge — All Users per unit (with the exception of mobile homes $72.99 Usage per gals. —Single Family/Multiple Family gallons $6, 07.52 (per 1,000 gallons) Sanitary Sewer —Commercial Apartment/Condominium gallons $6-907.52 (per 1,000 gallons) Sanitary Sewer - Mobile Home per unit $194.26189.79 Page 10 of XX A Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons for those customers that were assigned the minimum amount. Customers that have a Winter Average amount greater than 9,000 gallons will be billed on the lesser of actual consumption or their Winter Average consumption. Customers not connected to City water will be billed on 9,000 gallons each quarter. Surface Water Per Quarter: Residential - Single Family per lot $4q-.3917.91 Residential — Multiple Family per dwelling $22L.-5,523.23 Apartment / Condominium per acre $141.97146.23 Industrial / Commercial per acre $224-.66,6228.31 Undeveloped per acre N/A Standby Per Quarter: Standby 1" Service Line or smaller $10.41 Violation of Water or Sewer Use Restrictions: Non -essential usage charge $300 per day XV. Recycling Fee Per Residential Parcel with Annual $60.00 curbside recycling Per Residential Parcel without Annual $3.50 curbside recycling XVI. Park Development Park Development Fee Per residential unit $6,500.00 Page 11 of XX AGENDA ITEM - 3B -ARVE_-HILLS MEMORANDUM DATE: November 25, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Draft Ordinance Amending Chapter 3 Related to Adult Cannabis Registration Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Council should consider providing feedback regarding the attached draft ordinance amending Chapter 3 and establishing a City registration for adult cannabis sales. Backaround/Discussion At the October 14 work session, Council discussed zoning and reviewed an initial draft ordinance amendment of Chapter 13 related to adult use cannabis businesses in the city. Following Council direction, staff made the requested changes to the draft, which was then brought forward to the Planning Commission at its November 6 meeting. Please note the Council will be considering the proposed draft ordinance related to adult use cannabis and zoning at tonight's regular Council meeting (agenda items IOB (Public Hearing) and I I (New Business)). Chapter 342.22 of Minnesota law requires local governments to register a cannabis business following verification of a valid license or license preapproval by the Office of Cannabis Management (OCM), that is in compliance with Chapter 342 as well as local ordinances, is current on all property taxes and assessment for the proposed retail location (if applicable), and that has paid the registration and renewal fees to the local government for such. Staff has worked with the City Attorney regarding the attached proposed draft ordinance related to amending Chapter 3 to include the addition of a new section addressing the registration of adult use cannabis retail sales as well as addressing cannabis events. Staff requests that Council provide feedback regarding the attached draft ordinance. Please note associated fees for the initial registration, registration renewal, and a penalty violation were presented to Council under item 3A (proposed draft 2025 Fee Schedule). Attachments Attachment A: Draft Ordinance 2024-OXX Amending Chapter 3 Page 1 of 1 It Attachment A �R�EN HILLS ORDINANCE NO.2024-OXX CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 3, LICENSES AND REGULATIONS, SECTION 310.01 AND ENACTING SECTION 396 OF THE ARDEN HILLS CITY CODE REGARDING CANNABIS BUSINESS REGISTRATION THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 3, Licenses and Regulations, Section 310 — Fees, Subsection 310.01 is hereby amended by adding the underlined language as follows: • Adult Cannabis Registrations SECTION 2. ENACTMENT. Chapter 3, Section 396 of the Arden Hills City Code is hereby enacted as follows: SECTION 396 — CANNABIS AND LOWER -POTENCY HEMP EDIBLES 396.1. — Purpose. The purpose of this chapter is to implement the provisions of Minnesota Statutes Chapter 342, which authorizes cities to protect the public health, safety, and welfare of residents by regulating cannabis and lower -potency hemp edible businesses within its jurisdiction. 396.2. — Definitions. Unless otherwise noted in this section, words, terms, and phrases found in the definitions of Minnesota Statutes Section 342.01, or as amended, apply, unless otherwise noted or except where the context clearly indicates a different meaning. In addition, the following definitions apply: CANNABIS EVENT. A temporary event organized by a Cannabis Event Organizer at which cannabis products or lower -potency hemp edible products are sold by vendors. Such Cannabis Event may be comprised solely of cannabis and lower -potency hemp edible vendors or may be part of a larger event at which cannabis and lower -potency hemp edible vendors wish to participate. OFFICE OF CANNABIS MANAGEMENT or OCM. The Minnesota Office of Cannabis Management. STATE LICENSE. An approved license issued by the Minnesota Office of Cannabis Management to a cannabis and lower -potency hemp edible business. 396.3. — Registration Required. Before operating a business licensed by OCM the business must register with the City, except for businesses with an OCM issued license for lower -potency hemp edible retailer, which is exempt from City registration requirements under this Section 396Applications shall be submitted on the forms provided by the City Clerk, and all applicants shall comply with the process below. All applications shall be considered and approved or denied by the City Council. 396.4. — Cap on Registrations. The City will not issue more than one (1) cannabis retail registration per 12,500 residents, as determined by the most recent state demographer's estimate. This cap on registrations does not apply to a medical cannabis combination business with a retail endorsement or a lower - potency hemp edible retailer. 396.5. — Application Process and Fees. All applicants must: (a) Complete the registration form provided by the City; (b) Pay the non-refundable registration fee for each type of retail license for which the business is applying; and (c) Provide a copy of all State Licenses issued by OCM. 2. No registration shall be issued under this chapter until the appropriate fees are paid in full. The fee for a registration under this chapter shall be set by ordinance. All fees are nonrefundable and shall not be pro -rated. 4. At the time of the initial registration, the initial registration fee and the renewal fee shall be due and payable. 5. For the first renewal of the registration, no additional registration fee shall be required. Beginning with the second renewal, and each subsequent renewal thereafter, the renewal registration fee shall be paid at the time of renewal. 396.6. — Approval. The City Council must take action on each new and renewal registration application within a reasonable time following receipt of the recommendation from City staff regarding the application. At the City Council meeting at which the application is considered, the registration will be approved by the City Council if the applicant: (a) Is in compliance with this chapter and all zoning requirements; (b) Has paid the registration fee; (c) Is current on all property taxes and assessments; (d) Has a State License Issued by OCM for the retail business being negotiated; and (e) Is current on payment for all other City fees and charges. Page 2 of 6 396.7. — Exceptions — Cannabis Event Organizer. No registration shall be required for an Event Organizer licensed by OCM who intends to conduct a Cannabis Event within the City; however, each Cannabis Event must be approved by the City Council through a Cannabis Event permit. The Event Organizer shall submit an application as provided by the City Clerk. The cannabis event permit application shall include: (a) A copy of the Event Organizer's license by OCM or a copy of the license application submitted to OCM; (b) Payment of the permit fee and escrow fee; (c) The location, including address, Property Identification Numbers and ownership information of the property upon which the Cannabis Event is proposed to take place and whether the activity is proposed indoors or outdoors, including a diagram of the physical layout of the event which includes consumption areas, and retail sales areas. (d) The dates and number of days requested for the Cannabis Event; (e) If the Cannabis Event is part of a larger event, signed consent from the organization sponsoring the larger event; (f) A security plan that has been approved by Chief Law Enforcement Agency, including the name of the contracted licensed security personnel that complies with Minn. Stat. Section 342.40 Subd. 3; (g) If on -site consumption is proposed, a detailed plan for complying with Minn. Stat. Section 342.40 Subd. 8 regarding such activity. The City Council may approve or deny on -site consumption of cannabis as part of the permit in its sole discretion, based on the circumstances of the specific cannabis event requested; (h) Payment of an escrow fee for any expenses that may be incurred by the city during the Cannabis Event. Any unused escrow will be returned to the applicant following an accounting of expenses incurred during the Cannabis Event. The applicant shall be responsible for any costs incurred by the city that exceed the escrow amount; (i) The printed names and signatures of the Event Organizer and the property owner. No Cannabis Event will be permitted on public property or in a public park. The Council may add reasonable conditions to the permit, may reduce the number of days for the event, prohibit outdoor activity and/or restrict or prohibit on -site consumption, in order to protect the public health, safety, and general welfare. 396.8. — Renewal Process. (a) Registration renewals are issued in the same manner and subject to the same conditions as a new registration application. A cannabis retail business shall apply to renew its registration on a form established by the City. (b) Before renewing a registration, the City may enter and inspect the cannabis business to ensure that the cannabis business is in compliance with this chapter, the zoning ordinance, and state laws. Page 3 of 6 396.9. — Registration Term. The registration term begins on January 1 and ends on December 31. 396.10. — Premises Covered by Registration. Unless otherwise authorized by this Code, the registration for the business is only effective for the compact and contiguous space specified in the approved registration application. 396.11. — No transfer or Assignment of Registration or Location. A registered business shall not transfer or assign a registration to another person or entity or move to a different location without completing a new application and paying the appropriate fees. 396.12. — Prohibited Acts. The owner or operator of a registered business is responsible for the conduct of their place of business and the conditions of order in it. The act of an employee of the premises is deemed the act of the owner or operator as well, and the owner or operator is responsible for all penalties provided by this chapter equally with the employee. (a) It shall be unlawful for any person to sell, purchase, obtain or otherwise provide any cannabis or lower -potency hemp edible product to any person under the age of twenty-one (21), including cannabinoids derived from hemp. (b) It shall be unlawful for any person under the age of twenty-one (21) to possess any cannabis or lower -potency hemp edible product. This chapter shall not apply to persons under the age of twenty-one (21) lawfully involved in a compliance check, including cannabinoids derived from hemp. (c) It shall be unlawful for any person under the age of twenty-one (21) to use or consume any cannabis or lower -potency hemp edible product unless it is legally authorized medical cannabis. (d) It shall be unlawful for any person under the age of twenty-one (21) to attempt to disguise the person's true age by the use of a false form of identification, whether the identification is that of another person or one in which the age of the person has been modified or tampered with, to represent an age older than the actual age of the person, in order to purchase any cannabis or lower -potency hemp edible product. (e) No cannabis or lower -potency hemp edible product may be sold to an obviously intoxicated person or a person under the influence of a controlled substance. (f) No one under the age of twenty-one (21) shall sell cannabis or lower - potency hemp edibles. (g) Cannabis and lower -potency hemp edibles cannot be sold in vending machines, through a drive -through window or as part of a home occupation. (h) On -site consumption is prohibited at lower -potency hemp edible retail and cannabis retail businesses, except for lower -potency hemp products that are consumed as a beverage at an on -sale liquor establishment. Page 4 of 6 (i) It shall be unlawful to sell, purchase, obtain, or otherwise provide products with Delta-10 THC unless it is derived from industrial hemp and contains not more than 0.3 percent THC. (j) No retail cannabis or lower -potency hemp edible product shall be visible from the exterior of the building. 396.13. — Compliance Checks and Inspections. (a) Inspections. All registered business premises must be open to inspection by the local law enforcement or other authorized City official during regular business hours. (b) Compliance Checks. From time to time, but at least once per year, the City will conduct compliance checks on registered retail businesses by engaging persons between the ages of sixteen (16) and twenty-one (21) years, to enter the premises to attempt to purchase cannabis products. Persons used for compliance checks are not guilty of the unlawful purchase or attempted purchase, nor the unlawful possession of cannabis products when the items are obtained or attempted to be obtained as a part of the compliance check. No person used in compliance checks may attempt to use a false identification misrepresenting the person's age, and all persons lawfully engaged in a compliance check may answer all questions about the person's age and shall produce any identification, if any exists, for which he or she is asked. Nothing in this section prohibits compliance checks authorized by State or Federal laws for educational, research or training purposes, or required for the enforcement of a particular State or Federal law. 396.14. — Violations. (a) Civil Penalties. If the City determines that a registered business made a sale to a customer or patient without a valid retail registration, the City may impose a civil penalty of up to $1,000 for each violation. (b) Suspension. If the City determines that a business with a registration is not operating in compliance with the City Code or zoning ordinance, or that the operation of the business poses an immediate threat to the health or safety of the public, the City, through the Chief Law Enforcement officer, may immediately suspend the registration for up to thirty (30) days. The City will notify the business and the OCM in writing of the suspension, stating the grounds for the suspension. The OCM will investigate and may extend the period of suspension, revoke the registration, or order the reinstatement of the registration, or take any other action described in Minnesota Statutes Section 342.19 or 342.21 SECTION 3. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance. Page 5 of 6 The text amendment adopted by the Arden Hills City Council on 2024 enacts the City's policies on Cannabis Business registrations to reflect Minnesota State Statutes Sections 342 and 151.72. SECTION 4. EFFECTIVE DATE. This Ordinance shall be effective after its passage and publication according to law. PASSED AND ADOPTED this day of December, 2024, by the City Council of the City of Arden Hills, Minnesota. ATTEST: Julie Hanson, City Clerk CITY OF ARDEN HILLS David Grant, Mayor Page 6 of 6 AGENDA ITEM - 3C -AII�)E_N HILLS MEMORANDUM DATE: November 25, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Jill Anderson and Kate Olson, Parks, Trails, and Recreation Committee Co -Chairs SUBJECT: PTRC - 2024 Work Plan Review and 2025 Work Plan Goals Budgeted Amount: Actual Amount: Funding Source: NA NA NA Background Following the discussion of its members, the Parks, Trails, and Recreation Committee for the City of Arden Hills has prepared their goals and priorities for 2025 to present to the City Council for final determination, plus a summary of the goals accomplished in 2024. The Council will make the final determination as to what the goals and priorities are for the upcoming year. The joint meeting will be an opportunity for the PTRC to present their goals, priorities, discuss current issues, and receive Council Feedback. A detailed outline of the 2024 goals accomplished and future 2025 goals are attached. Discussion Discuss goals and work plan priorities and provide feedback. Budget Impact There are no budget impacts requested at this time. AttarhmPntc Attachment A - PTRC 2024 Work Plan Accomplishment Review Attachment B - PTRC 2025 Work Plan Page 1 of 1 Attachment A Arden Hills Parks, Trails, and Recreation Committee 2024 Goals and Work Plan - Year in Review Created 2024 work plan, including a new structure and strategic plan. I. Strategic Planning. A. At the recommendation of Councilmember Rousseau and City Staff, Chair's of the PTRC have worked to implement a new planning structure to be implemented within the PTRC. The new structure incorporates work groups, composed of members of the PTRC, whose focus is to further a specific goal or priority of the PTRC. Work groups are tasked with identifying specific goals and projects to further larger goals as determined by the PTRC and City Council. B. For 2024, PTRC has identified four primary work groups, which include: 1. Community/Accessibility 2. Land Management, including habitat restoration projects and City beautification. 3. Future Planning 4. Volunteer coordination Under each work group category, the PTRC has identified potential action steps the work group may choose to focus their efforts for 2024. Those proposed action steps are outlined in more detail below. C. In addition to furthering current, on -going, and new projects for 2024, work groups are tasked with identifying a more long term plan to be incorporated into future work plans. PTRC implemented this plan and saw some mprovement with project management and efficiency. II. Community and Accessibility A. Goal: Increase accessibility around Arden Hills. 1. Trail Advocacy. PTRC to review and update a trails priority list. 2. Park Building Accessibility. PTRC moved to recommend automatic door locks on the bathrooms at Perry Park for the purpose of increasing community accessibility to public buildings. Automatic door locks were installed in Perry Park. 3. Maximize and prioritize ADA compliant facilities when and where possible. PTRC recommended ADA compliance to the council as part of a "wish list' provided for Arden Oak and Freeway Parks. B. Goal: Community Outreach and solicitation of public input. 1. Increasing opportunities for community members to provide feedback through the use of QR codes, input on trial priorities and school engagement. PTRC members spent time asking community members for feedback on updates to Arden Oak and Freeway Parks. 2. PTRC to host an Open House or similar event for the purpose of educating the community on current projects and soliciting comments from the public on upcoming projects. 3. City to host one free community event. PTRC teamed up with Lions club to host a free city wide event. PTRC secured a hot dog stand at Touch a Truck. 4. Organize an Earth Day clean up event. C. Goal: Community Education. 1. Outdoor resource library that contains resources about plants and the environment. 2. Create an outdoor classroom in one of the parks. 3. Educate the community on how to make requests. D. Goal: Increase communication with the community. 1. Provide updates and timelines about big projects to the community. 2. Educate the community on how to make requests. III. Land Management, including habitat restoration projects and City beautification. A. Goal: Continue working to remove invasive species. 1. Continue to work with Great River Greening on opportunities to partner for purposes of habitat restoration within our parks and green space. PTRC advocated coordination with GRG. A contract between GRG and the city was signed and work has begun. PTRC members and resident volunteers at Chatham have been assisting GRG as needed and will continue to do so. 2. Implement controlled burns into land management. We hope to address this item through recommendations provided by GRG. 3. Create a plan for removing and managing buckthorn. PTRC facilitated a relationship with GRG to assist with land management and removal of invasives throughout city property. 4. Create and maintain rain gardens throughout the community. PTRC members implemented a plan to provide education to residents at National Night Out and an inventory of rain gardens throughout the community. IV. Future Planning A. Goal: Remain up to date on upcoming and future projects to ensure PTRC is able to give feedback at the front of projects. 1. Create an early priority list for planning RCC. 2. PTRC liaison to attend planning meetings and keep up to date on upcoming and future projects. PTRC members attended planning meetings throughout the year and shared information with the PTRC. V. Volunteer Coordination. A. Provide information on the City's website for volunteer opportunities with the city. B. Maintain a database of volunteers. C. Assist with volunteer recruitment as needed to further PTRC goals as determined by the City Council. Spring Egg Hunt - PTRC member(s) created and managed a Sign Up Genius to get volunteer help, also helped with registration at the event Crepeau Nature Preserve - PTRC member(s) coordinated between Public Works and a group from Boston Scientific to spread wood chips along the trail. Cummings Park - PTRC member(s) coordinated with another group from Boston Scientific and Public Works to pick up trash Flashlight Pumpkin Hunt - PTRC member(s) created and managed the Sign Up Genius to get volunteers and also helped with registration at the event Floral Park - PTRC member(s) helped spread the news and coordinate volunteers to come help weed flower beds and spread wood chips on trails. Hazelnut Park - PTRC member(s) helped spread the news about a weeding and planting day Other: Coordinated planting project with Eagle Scout in Sampson Established a relationship with Arden Hills - Shoreview Rotary who intends to adopt Floral Park as a pilot Adopt a Park program. PTRC liaisons will help to coordinate and assess pilot project for potential city wide Adopt a Park program to be implemented in the future. Attachment B Parks, Trails, and Recreation Committee (PTRC) 2025 Work Plan PTRC Purpose and Mission Parks, trails, recreation and natural resources in Arden Hills increase the desirability of the city as a place to live, work, play, enhance the health and well-being of citizens and guests, and improve the value of residents' property. The Parks, Trails, and Recreation Committee (PTRC) represents the interests of Arden Hills citizens in leading the continuing development, expansion, and improvement of those resources. The PTRC recommends to the City Council actions that support those interests; monitors the use of and the improvements in parks, trails, and recreation; and collaborates with other City committees and commissions in improving parks and trails. Main Duties • Review and evaluate city parks, trails, and recreational services • Advise staff and City Council of ways to maintain and improve these amenities Meetings • Third Tuesday of the month at 6:30 p.m. 2025 Goals 1. PTRC Initiative Projects • Rain Gardens • Enhance and Increase Community events o Summer Parks Passport o City-wide Garage Sale o Fall Soccer Scrimmage • PTRC Handbook/process/procedure/welcome packet o review/update PTRC scope/purpose/mission/charter 2. Park Improvements the PTRC would like to see City work on (in order of priority) • Freeway Park (upper area) - improve the upper part of park to make it more aesthetically appealing and year round use. o Communicating to the council that PTRC recommends this park as a priority. • Cummings Invasive species removal/Replacement (specifically NW corner) • Lindey's Round -a -bout & Park - monitor and communicate with community members about the status of this project and recommend enhancements as needed. • Consider a dedicated pickleball court/courts somewhere • Explore bringing back backstop for tennis/pickleball practice @ Cummings 3. Identify Future Trail Projects (beyond LJB & Old Hwy 10) • Survey residents • Find missing links between trails • Volunteer led Trail walks 4. Invasive Species Initiatives • Continue and maintain relationship with Great River Greening • Encourage city to prioritize removal of invasive species • Create relationship with Arden Hills Greening 5. Creating suggested guidelines for planting on areas encroaching city property. 6. Support creation of a Parks, Trails and Recreation Master Plan. • A master plan will improve the efficacy of the PTRC. • A master plan will improve the efficiency of the PTRC by providing a roadmap of upcoming projects that can be addressed in a timely manner. • A master plan will guide the PTRC's yearly goals. • A master plan will assist PTRC in planning and making recommendations to City Council within the parameters of the master plan and allotted budget. -fiRPEN_ HILLS MEMORANDUM DATE: November 25, 2024 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, Interim City Administrator SUBJECT: Rice Creek Commons/TCAAP Discussion Budgeted Amount: N/A For Council Consideration Actual Amount: N/A AGENDA ITEM - 3D Funding Source: N/A Council will have the opportunity to comment on any TCAAP related items they so choose. Background N/A Budget Impact N/A Attachment N/A Page 1 of 1 AGENDA ITEM - 3E '!Tt -AII��EN_ HILLS MEMORANDUM DATE: November 25, 2024 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, Interim City Administrator SUBJECT: Agenda Planning Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Council should discuss its next work session agenda. Background Per Council's adopted policy on agenda setting, please find proposed agendas below for upcoming meetings. December 9th Work session • Freeway Park Barrier Discussion (time sensitive) • Committee/Commission Appointments Discussion (time sensitive) • TBD • RCC/TCAAP Discussion (not time sensitive) • Agenda Planning (time sensitive) January 13th Work session • State of the City (time sensitive) • TBD • RCC/TCAAP Discussion (not time sensitive) • Agenda Planning (time sensitive) Attached is the list of topics that have yet to be discussed by Council. Council may want to discuss if any items need to be added to this list for future discussion or assign a future meeting for some of these items. This would need to be done by a majority consensus of Council. Below is a running list of things Staff brings forward to work session annually, in recent years, we have shifted away from bringing some items forward unless needed, such as, the Pavement Page 1 of 2 Management Update from Public Works. Note, these timelines may shift year to year. Most items discussed at work sessions are one-off items that may require multiple meetings but are usually not reoccurring. • January o Legislative priorities • February o None • March o Initial guidance on next year's Public Works projects • April o None • May o None • June o Follow up on next year's Public Works projects • July o Capital improvement planning • August o Operating budgets • September o Operating budget and levy discussion • October o State of the City (if planned for early following year) • November o City-wide budget and fee schedule o Follow up on next year's Public Works projects • December o Committee and commission appointments Budget Impact N/A Attachment Attachment A: Council Priorities Attachment B: Agenda Setting Policy Page 2 of 2 Attachment A f _ E @ - ( � j m o w \ })\ \ \ \ \ \ } 5 « 2 ■ } ! f ) ) \10 \ \\\ \ \ \ \ \ \ \ } \ _ ) \ � ) w \ \ ) / ) { - § \_ j �\< u u§ a 5 J 3 f } u j Attachment B It EN HILLS CITY OF ARDEN HILLS Agenda Setting Policy The purpose of this policy is to establish a method for agenda setting that allows for Council to review and have control over its agendas and decide as a Council how it wants items for consideration to be brought forward. For regular worksession agendas: • Prior to concluding each regularly scheduled worksession, the City Council shall review its next regularly scheduled worksession agenda and direct Staff on any changes. • Should an individual Councilmember want to raise an item for discussion at the next meeting or in the future, they would do so during this review period. The item would need at least one other Councilmember to agree to having the item considered for future discussion, and then Council, by majority, would direct to have it placed on a future agenda or not. Staff will have flexibility to add or remove items to the worksession as needed to maintain operational efficacy. For regular City Council meeting agendas: • Agendas will be largely Staff driven based on approvals needed for normal operations. • Items coming from the City Council shall first be discussed at a worksession and can direct Staff at said worksession to bring items forward for formal approval if needed. • In rare instances, if a Councilmember brings forward an item that needs approval prior to going to a worksession, they may request the City Administrator add the item to the agenda. The City Administrator shall have the discretion to determine if the issue should be added or not, but Councilmembers will make every effort to having the item first discussed at a worksession. Special meetings and emergency meetings: • Special meetings and emergency meetings may still be called at the discretion of the Mayor or any two Councilmembers, and the members calling the meeting shall set the agenda.