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Mayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Tom Fabel lt ,-AEN HILLS Regular City Council Agenda December 9, 2024 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.org/320/Watch- City-Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. APPROVAL OF AGENDA 2. TCAAP/Rice Creek Commons Update Jessica Jagoe, Interim City Administrator 3. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 4. RESPONSE TO PUBLIC INQUIRIES 5. PUBLIC PRESENTATIONS 6. STAFF COMMENTS 7. APPROVAL OF MINUTES 7.A. November 7, 2024 Special City Council Work Session Documents: 11-7-24-SWS.PDF 7.13. November 12, 2024 City Council Work Session Documents: 11-12-24-WS.PDF 7.C. November 12, 2024 Regular City Council Documents: 11-12-24-R.PDF 7.D. November 18, 2024 Special City Council Work Session Documents: 11-18-24-SWS.PDF 8. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 8.A. Motion To Approve Claims And Payroll Joua Yang, Finance Director Pang Silseth, Accounting Analyst Documents: MEMO.PDF 8.13. Motion To Approve The 2025 Non -Union Employee Compensation Plan Joua Yang, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.C. Motion To Approve Resolution 2024-056 - 2025 City Contribution To Employee Monthly Benefits Joua Yang, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF 8.D. Motion To Approve Northeast Youth And Family Services 2025 Agreement Jessica Jagoe, Interim City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 8.E. Motion To Approve Planning Case 24-009 - Lake Johnanna Fire Department Development Agreement Jessica Jagoe, Interim City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF 8.F. Motion To Approve Ordinance 2024-016 Approving The 2025 Fee Schedule And Authorizing Publication Of A Summary Ordinance Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF 8.G. Motion To Approve 2025 Liquor License Renewals Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF 8.H. Motion To Approve 2025 Tobacco License Renewals Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF 8.1. Motion To Approve Ordinance 2024-017 Amending Chapter 3 Related To Adult Cannabis Retail Business Registrations And Cannabis Events And Authorizing Publication Of A Summary Ordinance Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 8.J. Motion To Approve Cancellation Of The December 23, 2024 City Council Work Session And Regular Meeting Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF 8.K. Motion To Approve Cancellation Of The January 27, February 24 And March 24, 2025 City Council Regular Meetings And Work Sessions Julie Hanson, Assistant to the City Administrator/City Clerk Documents: MEMO.PDF 81. Motion To Approve Agreement For Professional Services For Public Works Support Services - Engineering, Parks, MS4 And GIS - Bolton & Menk David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 8.M. Motion To Approve Resolution 2024-057 - Application For Metropolitan Council Environmental Services (MCES) For 2025 Private Inflow And Infiltration (1/1) Grant Program David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 8.N. Motion To Approve Resolution 2024-058 Authorizing The City To Submit A 2024 MnDOT Safe Routes To School Infrastructure Grant Application David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 8.0. Motion To Approve Resolution 2024-061 Approving Plans And Specifications And Ordering Advertisement For Bids - South Tower Improvement Project David Swearingen, Public Works Director/City Engineer Documents: MEMO.PDF ATTACHMENT A.PDF 9. PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. 10. PUBLIC HEARINGS 10.A. Truth -In -Taxation Hearing Joua Yang, Finance Director Documents: MEMO.PDF ATTACHMENT A.PDF 11. NEW BUSINESS 11.A. Adoption Of The 2025 Budget And Tax Levy o Resolution 2024-059 Setting the Final Tax Levy for Taxes Payable in 2025 o Resolution 2025-060 Adopting the Proposed 2025 Budget Joua Yang, Finance Director Documents: MEM PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF 12. UNFINISHED BUSINESS 13. COUNCIL/STAFF COM NTS ADJOURN M� -ARDEN HILLS Approved: December 9, 2024 DRAFT CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION NOVEMBER 7, 2024 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the City Council Special Work Session at 5:30 p.m. Present: Mayor David Grant, Councilmembers Tom Fabel, Brenda Holden, Tena Monson and Emily Rousseau Absent: None Also present: Interim City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; and Deputy Clerk Jen Estling 1. PUBLIC INQUIRIES/INFORMATIONAL None. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. Rice Creek Commons/TCAAP Discussion Interim City Administrator Jagoe summarized that at a Special Work Session on October 15, 2024 Council directed Stacie Kvilvang to reach out to the developer Alatus to redline the 2022 Term Sheet. Council also directed Staff to schedule the Special Work Session for tonight to discuss the Civic Center and the Parks MOU. She has provided some document agreements and background of those previous discussions. Interim City Administrator Jagoe thought Council could begin with the discussion regarding the 2022 Term Sheet redlines and discuss next steps. Then segway into the Civic Site and Parks MOU individually. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 7, 2024 2 Interim City Administrator Jagoe asked Stacie Kvilvang to highlight information regarding the redlined Term Sheet or any conversations with Alatus. Stacie Kvilvang said there were no significant changes. She said it's been updated with today's terms based on other actions that the JDA and Council have made. The changes are in the number of total units and the number of affordable units. There isn't a lot of difference between this and what was agreed to in 2022. One of the clarifiers is how we will pay for public improvements. Under the JPA the City is required to pay for the utilities under the spine road and the water tower. The JPA stated we have the option to special assess those improvements. The county was concerned about that before because they were holding the land and didn't want to have to pay those assessments if the land didn't sell. Now the County is looking to have Alatus buy the land outright. Alatus put in a clarification that they are requesting the City to issue 429 Assessment Bonds for those improvements and they would sign a waiver of petition for those. They would pay 100% of the debt service on those with special assessments. That is the preferred method of payment because it is the least risk to the City. Stacie Kvilvang said the only clarifier that they don't have is to potentially request the City issue 429 Assessment Bonds for the private roads and utilities in the single-family neighborhoods and possibly town center. This is not an atypical request. It is 100% assessed and there is no risk to the City. The developer would like to revisit the Parks MOU and the civic space. Things may have changed for parks and they want to make sure the best plan for the City is created. The developer is required to pay for the improvements up front and they get reimbursed through the Park Dedication Fees as they are paid at the time of the building permit. They also want to check in on the option for the civic space. The agreement states the City will retain it. Recent discussions indicate the same. They just want to revisit it to make sure the terms still stand and make sense. The TIF request didn't change. Councilmember Holden said the Public Works facility isn't on there. That's over $2 million. Some maintenance items aren't on there and she wants to make sure the City won't be on the hook for those things. She said just because a 429 bond is assessed on a property, doesn't mean it will be paid for. Stacie Kvilvang said Alatus had previously agreed to pay for the Public Works facility. That was a different financing time. What they put in there is that they are open to paying for that but want to have discussion depending on what the structure is for their deal with the County. So, it's still on the table. Councilmember Holden said the City is last. She wanted clarification that because the developer made a deal with the County they will just say too bad to the City and that they aren't going to pay for it. Stacie Kvilvang said the old deal with the County was that the County was going to hold the land and Alatus would take it down in chunks. With the new agreement Alatus will have to purchase the site for $40-$50 million. That changes their financing parameters for everything. Additionally, the interest rate environment has changed since 2022. They aren't saying yes or no, they are saying they want to see how everything comes together and figure it out. Stacie Kvilvang said once the 429 Assessments are issued in the waiver of petition, the assessments go to the County and they are assessed to the property. That will happen when Alatus ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 7, 2024 3 acquires the land. When they pay their property taxes in May and October, they will be paying the assessments. Councilmember Holden said all of the land will be in the LLC's name. Stacie Kvilvang confirmed. Councilmember Holden said that LLC is out of Delaware, and they can get out at any time. Stacie Kvilvang said they may not be out of Delaware. They can purchase under any LLC. Kori Land said the assessments won't go away. They stay with the land. Regardless if the LLC goes bankrupt or not, those assessments will have to be paid. If they aren't paid the land will be tax forfeited. Councilmember Rousseau asked about the $16.33 million estimated cost of the assessments. She wonders what that means for individuals moving into the community. Stacie Kvilvang said it isn't a direct impact to the homeowners. Those assessments will be assessed to the single family residential; commercial properties and apartments can bear more cost. Everyone will be assessed a portion. Those assessments are paid at the time the land is purchased. If a single-family developer buys 10 acres, they will pay a portion of the assessments. The ones that will keep the assessments over time are the commercial. Those costs are typically passed on to the tenants. Councilmember Rousseau asked about the HOA. She wonders how they are set up. She has heard concerns that HOA can hand out any penalty and there are some financers that will sell your townhome if you are in default and the homeowner doesn't get the equity back. She asked if there is any way to protect residents from predatory HOA agreements. Kori Land said Cities typically stay out of HOA documents. They are entered into by the developer and the development. They set up their own documents and they must be generic enough to encourage people to want to buy into the particular development, or they just won't buy there. It self -regulates because they can't gouge people. Stacie Kvilvang agreed the City should stay out of those discussions. She thinks the example Councilmember Rousseau brought up is more likely in a townhome development. Mayor Grant asked Stacie Kvilvang that when she says very little has changed from the 2022 Term Sheet, he wondered if that meant the financials have not changed. Stacie Kvilvang said she doesn't think the financials have changed. Mayor Grant said they took out 32 acres of commercial and added residential. He asked how that didn't change the financials. Stacie Kvilvang said things have not changed significantly. Values have gone up and tax rates maybe are down. The bottom lines are there. We will continue to update accordingly based on what we know is going to be built. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 7, 2024 4 Councilmember Fabel asked about the timing in the option agreement for the purchase of the civic land. It states that if the City exercises the option to buy in the first two years, it will cost the City $1. However, between two years and five years, the City would pay 50% of the cost. If it's after five years the City would pay 100% of the value. He doesn't understand why it was structured like that. Stacie Kvilvang said that was the agreement with the County for the timing of the takedown. They were going to be charging a market rate for the lot. Now Alatus' proforma has $0 as revenue for the civic site. Even though it is written that way, the cost will always be $1. Mayor Grant said that would explain the comment that says it will be transferred to the City at no cost with no revisionary ownership. Stacie Kvilvang said the County didn't want the City to get the land for cheap and then go sell it to Bob Lux and the City make money when they paid $1. Mayor Grant said it does specify that it needs to be used for public use and reserves the right for the County to work with Bob Lux as well as TIF on development of the property. If we do that, Bob Lux will build the associated infrastructure, including parking and access to any facility that is built. Councilmember Holden said Bob Lux backed out on the parking. At one time he was going to give us free parking and then it was reduced to 10 slots. Mayor Grant asked if it was in the May 22 agreement. Stacie Kvilvang said before they were going to do parking under all the buildings and they were going to be connected. That is not the plan anymore. The individual buildings will have the traditional underground parking. Mayor Grant thought the parking was still on the Term Sheet. Stacie Kvilvang said that is not in there. That would have to be discussed and decided upon. If the plan is to build a one-story civic space that the city owns, we will need to decide what is needed for parking. If it's a partnership with a civic space on the bottom and apartments above, the parking would be below, and it would have to be discussed if a portion of that parking would be available for the civic space. Mayor Grant said it would be like how Columbia Heights did it. Councilmember Monson didn't think that was a civic use. She understood that wouldn't fall under our definition of civic use to have public facilities with apartments on top. The way the agreement is written, we could only do a community center, a library, a theater. We couldn't add the apartments above. If we wanted to do that, she thinks we would have to rezone. Interim City Administrator said we may not have to rezone but there would be some additional land uses in the TRC for the civic center to allow for that type of use. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 7, 2024 5 Councilmember Monson asked if that is something we want, we need to decide as soon as possible because then he would rearrange the number of units in town center. Councilmember Holden said the City Attorney has said that if we think we want a second story, we should plan it with two stories from the beginning. It's easier to expand it than it is to go up. She said the reason the civic space had been discussed with a gym is because in the summer if it's raining, kids have nowhere to go. Councilmember Rousseau said she didn't know if playground space is applicable anymore because surrounding cities have done a great job building similar spaces. She does agree there should be a second story. Councilmember Holden clarified that she didn't mean a playground setting. She meant when there is a summer program at Tony Schmidt. If it's raining, the parent can't go to work or would have to make other arrangements. Having a civic center that can accommodate the kids on those bad weather days, is what she meant by playground setting. Councilmember Monson said for the sake of time for tonight's meeting, we don't have decide exactly what will be there, but just agree we still want it. We can use a public process to determine what is included in that space, but everyone is in favor of holding that. She asked if there anything needed for the agreement. Mayor Grant said assuming we're adding 500 units of housing, we'll need an additional park. Councilmember Rousseau wondered if the southwest corner will still be considered a walkable park. She is concerned that if we go with a recreational aspect, where will the next park be? Do we need green space? There could be a path around a building with murals. Councilmember Monson said there are terms that need to be updated in the agreement. Interim City Administrator Jagoe said knowing there is the update on the 2022 Term Sheet, Staff would like direction on next steps. How does Council want to move forward with discussions with Alatus on the Term Sheet items to refine the numbers? Councilmember Holden asked if Council could discuss the land sale in a closed session. She said even if the land sale is for $1. She said before anyone negotiates, we need to decide what the priorities are. Kori Land said there are a lot of moving parts in the Term Sheet. One of the parts is the sale of land. There is a separate document for the sale of the land. There is an offer for the sale of land with the purchase price of $1. That is separate from the other terms. If Council wants to discuss the sale of land, whether we want to buy it, use it as civic space, or amend the components of that option agreement, Council can go to closed session to talk about that. The other components in the Term Sheet are not part of that. Mayor Grant said basically the answer is no to a closed session. Kori Land confirmed. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 7, 2024 6 Councilmember Fabel clarified that the previous agreement, that had three different possibilities for the transfer of land at three different points of time, is off the table. The option is just that the land will be transferred for $1 whenever that option is exercised. Stacie Kvilvang believes Alatus is open to discussion the option agreement and revising as appropriate based on the new transaction with the county. They want to get further into the financial deal with the County and how they are taking the land down and the timing of that. Then they want to incorporate everything else with the City. In the meantime, they do want to have the parks discussion. Mayor Grant asked if they were taking down the parcels in a phased approach. He understands Alatus is taking the whole piece. Stacie Kvilvang confirmed. They are still negotiating price. Councilmember Holden she is worried about the options that previously had a lot of strings attached to that parcel. If we open the discussion, how many strings will be reattached. Mayor Grant said that Bob Lux signed the parks agreement. When asked, he made clear he never signed on the civic site. Council said that was a necessary piece and he believes Bob Lux signed it in May of 2022. Councilmember Fabel thinks the big question mark is Alatus' concluding its deal with the County. Then Alatus would be able to discuss specific conditions. He doesn't see how any meaningful discussions can take place until that time. Councilmember Monson recommended scheduling a closed work session to discuss the civic space. She disagreed that meaningful discussion must wait. She thinks we need to give feedback to Bob Lux which will reflect his discussions with the County. That would allow the City to hold the things we have. Mayor Grant said he believes Bob Lux views this as one deal with multiple parties. It's beneficial for him to negotiate and put the whole deal together, rather than just one agreement at a time which will take longer. The City is best off to get into the discussions earlier, rather than later. Councilmember Holden said her worry is that Bob Lux will make his deal with the County and come back to the City and say he's not giving us anything. She thinks if his deal with the County is not as big as he wants, he will ask the City to pay millions of dollars. Stacie Kvilvang said she believes Bob Lux whole heartedly embraces the civic use option agreement. It will be a draw for people. The reason for the tiered options was because no one wanted that land to sit vacant for 10 years. Councilmember Rousseau would like to set up a weekly work session to hold time for these discussions, as needed. If the meetings are not needed, they can be cancelled. Mayor Grant said at some point the City needs to negotiate. He said we can have a closed session for the civic site. The other items will need some negotiators. It would have to be an open ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 7, 2024 7 meeting if there are three councilmembers or more participating. He doesn't believe an open meeting is the ideal negotiating strategy. Councilmember Holden agrees with Councilmember Rousseau. The negotiators need to know what is important to the Council, as a whole. Discussions regarding the depth and details need to happen before negotiations can be successful. She hasn't seen anything from the County that they are going to pay for affordable housing. Everyone talks about it, but she's not seen anything in writing. With the changes at the federal level, we can't be certain that grant funding opportunities will be available. The City needs to protect itself. Prioritizing the items is important, especially since we don't know what the deal with the County looks like. Mayor Grant said you can't get into the details because then you're showing your hand. They'll know what's important and it will be harder to get what we want. Councilmember Holden said that negotiations are public. Kori Land said that depends on who is at the table. If there are just two councilmembers at the table it's not an open meeting. Mayor Grant agrees whoever the two negotiators are, need to know what's important to the whole council. Public discussion needs to be at a high level otherwise the other party knows what you really want and you will get played. Councilmember Monson thinks everything on the Term Sheet folds into each other. A lot of it flows into the financials. She doesn't know how you can say one item is more important than the other. She thinks the first step is to go back to Bob Lux and talk about the items. It would be ideal if we had updated park plans. That can be a public discussion. We want to keep the civic site, we can discuss the Public Works Facility and TIF. She believes they all overlay each other. Councilmember Holden said that's how Councilmember Monson looks at it. There are more financial pieces to discuss. Councilmember Monson said the cost to build the parks vs. park dedication fee goes back to the Term Sheet and ties together. She doesn't know how to say one is more important than the other. We want to keep it all. Councilmember Holden said it has been repeatedly discussed the item of 10% ownership for affordable units isn't good enough. Homeownership should be the number one thing for the affordable housing. It was 20%, now it's 10%. She thinks that will affect the financials. Stacie Kvilvang explained that the 20% meant 20% of the overall units. The affordability requirements are higher. Of the affordable units, 10% are required to be owner occupied. Councilmember Holden said of the 500 units going in, she doesn't know how many affordable units are in that mix. How many affordable units will there be? At what level will they be affordable? How many are going to be Lux building? She knows that information is out there, we just haven't seen it yet. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 7, 2024 8 Stacie Kvilvang said we can request that information and he will give it to us. It's not secret. The City said what we wanted for affordability. The County had their number. Councilmember Holden understands that, but this Council has repeatedly agreed that ownership was a number one priority. Stacie Kvilvang said they are required to do 10% of affordable housing. She can get the numbers. Mayor Grant said the item that is important to him, is not in the Term Sheet. It is the overall financials. He wants to make sure the City is not financially liable, if the project didn't move forward for whatever reason. It is also important that the City gets back the planning fees. The original Joint Powers Agreement had those monies being spent and were anticipated to come back to the City. He wants to hold to that. He can't be certain the County will pay for affordable housing. Councilmember Monson is fine with trying to hold the 20%. The JDA has not discussed how affordable those units would be. The County has agreed to pay for the costs for affordable housing. If they didn't, the City wouldn't have a role in covering affordable housing, anyway. Bob Lux would have to figure out how to fund it through other resources. If he's unsuccessful that's another conversation. She would like to see confirmation from the County to say they are going to use the levied resources. The City won't be responsible for paying for that. Councilmember Holden said that's not true. There are Met Council goals that we must meet. We are guaranteeing to the Met Council that we will have a certain amount of affordable housing units. We will have to give up something in order to make sure there are affordable housing units up there if the County backs out. Stacie Kvilvang said the Met Council goals are not a law and there is no penalty. Councilmember Holden doesn't think that is what has been stated up until now. Stacie Kvilvang said nothing has changed in the development program that was already seen. There will likely be one building that is a tax credit project. They are going to use a building that has some affordability so they can take advantage of the 4d Tax Law. The County has said that they are going to bring resources and that's what Bob Lux has to have in his agreement with them. The City is requiring affordability. So, he has to come to the table with dollars. The County has never had an issue with that. Councilmember Holden said we don't know that. Councilmember Monson said that confirms the City would not be financially on the hook. Councilmember Fabel said Habitat for Humanity is an affordable housing option. There is a lot of Habitat for Humanity units going in at the Heights Development on the east side of St. Paul. Councilmember Monson would like to put dates on the calendar to discuss the Civic Center. She would like to schedule discussions for any topics that would not put negotiations at risk. The JDA reps can talk to Bob Lux. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 7, 2024 9 Stacie Kvilvang said she struggles with a closed session on the civic site for the MOU. She doesn't know what they want to talk about. She wonders why it can't be an open discussion. It's about the timing. You have terms. It will be purchased for $1. She asked if the discussion is that it will always be $1 regardless of when the purchase happens. Councilmember Holden said it is an option for the people who haven't been involved in the discussions. Everyone can have an explanation. We have to develop that land. How are we going to pay for that? There are more things to discuss besides getting it for $1. Kori Land said she isn't sure those are items that can be discussed in a closed session. How the land is developed is an open session. What you pay for it, in terms of the sale of the land, can be a closed discussion. Councilmembers agreed the closed session is not needed. Stacie Kvilvang said the biggest discussion is going to be the parks. There have been a lot of dialogue surrounding that. Does Council want to go through the Parks Commission again, or if Council will sit down with Bob Lux and the designers and see what's in there and discuss what needs to be changed. The MOU says Bob Lux will pay for it and the City will set the park dedication fees to build it. That doesn't change. Councilmember Rousseau said she would like to have an update on the spine road. Are they talking about moving that out past the 60%? She would like to see bike paths on the spine road that are safe for young children. Councilmember Holden said all of that is in the TRC. Every road is specced out in there. Councilmember Monson said another thing that needs to be discussed is a park in the southwest corner. She thinks a separate meeting on the parks and trails TRC. She would like to see one comprehensive map that shows all of the trails and the parks. She would be open to letting PTRC discuss it first or inviting them to attend a joint session with Council. Councilmember Holden said that extends the timing. She thinks it is important to determine what the value is. She keeps hearing we're getting sub -standard playground equipment. The reason Bob Lux was so eager to do that is because it saved him money over paying park dedication fees. Mayor Grant said he thinks we can take a look at the value and reassess that. Then we have to go back to Bob Lux and renegotiate. Councilmember Monson said as long as it's lower than what his standard park dedication fee would be he'll be wise to say yes. Mayor Grant said he believes Bob Lux wants to make this an exceptional place, you're going to want to have parks for people. He can't put 500 people in the southwest corner and no park for them to go to. It is in his best interest. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 7, 2024 10 Councilmember Rousseau asked if it would be beneficial for the PTRC to be invited to the meeting when the Parks MOU is discussed. Then they will be getting the information and can provide input. Mayor Grant said Council needs to determine if there is value in spending a lot of additional time on this, working through committees and bringing everyone up to speed. At one point speed was of the essence. He doesn't understand why it seems to some that is no longer the case. Councilmember Monson said she hadn't considered the timing when she suggested having it go back to PTRC. She would rather go faster. She does like the idea of extending and invitation to whoever wants to come when the discussion happens. Councilmember Rousseau would like to schedule meetings to get them on the calendar and they can be cancelled if they aren't needed. Councilmember Holden said at one time there was discussion of a museum or a historical building. She said this is a historic site. It would be nice to have a marker of some kind at the entrance to the development. She wants that to still be a part of the plan. Maybe it's something to add to the Term Sheet. The County and Bob Lux aren't going to negotiate for that. Mayor Grant said there are multiple topics to discuss. Somehow the Council needs to decide how we move forward. Councilmember Rousseau said that could be part of the Parks MOU, having a space for the historical piece. Councilmember Holden asked if Stacie Kvilvang remembers where that piece is. Stacie Kvilvang said it isn't a bad thing to put it down. She wasn't sure if it needs to go on the Term Sheet. Mayor Grant said it could go on the Term Sheet. He likes the idea of taking something back to the PTRC even if it takes a little longer. Councilmember Holden would like to see the parks and trail map. The numbers have changed. We need to dig into that to see if certain parks need to be expanded because of how the residential units have changed in certain areas. Stacie Kvilvang said it would be helpful to have Bob Lux and his team provide that. Council can request where we were before and where they are today. She is sure they have some designs laid out. Then Council can discuss required acreage or what will be programmed at each park. Kori Land thinks having the PTRC weigh in would be a good idea. That's what their passion is. Councilmember Rousseau would like to have a conversation about it and bring the PTRC in as we are revisiting this old information. Councilmember Holden she agrees. The PTRC will want the most beautiful park. Council needs to make the parks fit into a budget. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 7, 2024 11 Councilmember Monson feels like the budget is way bigger with the Park Dedication Fee as the cap. She asked for a reminder on how Park Dedication Fees are calculated. Interim City Administrator Jagoe said on the residential side it is per unit. On the commercial it is based off a percentage of the value of the land. Stacie Kvilvang said $6,500/unit and 10% value of the land. Those were sized around a cost of $16 million. The deal says the parks will cost $16 million and the developer needs to invest at least $16 million into the parks. The Park Dedication Fees will be set so he will get the $16 million back. He has to pay up front and he won't get those fees until building permits. Mayor Grant remembers Bob Lux had offered to do some work when doing mass grading he would save $3 million. So the City said we are going to get everything we need. If he saves money, fine. But now the mix has changed between residential and commercial. Whether the number is still $16 million or maybe it's $20 million, he's still saving money instead of Park Dedication Fees. We should be able to go back and say we need additional parks or bigger parks because we added additional residential and they need a place to recreate. Stacie Kvilvang said you can also say the City will reimburse him the Park Dedication Fees up to the amount he spent. Any remaining Park Dedication Fees come back to the City for us to spend how we want for capital needs at the other parks. Councilmember Holden said we still need to look at it. Discussion ensued regarding what meeting the PTRC will be invited to attend. Council said the PTRC could join the Special Work Session on November 18. Interim City Administrator Jagoe said in preparation for that meeting she will work with Alatus to see if she can get some maps of current designs to have for the discussion. Councilmember Holden thought Council should meet, as a group, first to discuss park sizes and amenities. She doesn't think getting the PTRC together to understand how we got where we are now is a valuable discussion. If they don't have the information in advance there would have to be another meeting after that when they've had time to digest the information. Councilmember Rousseau said the PTRC only meets once a month for an hour and a half and they have a full agenda working on the 2025 Work Plan. That would push the discussion out a couple months. If the consensus is we don't want to invite them to sit at the table then Council should just discuss. Councilmember Holden thinks Council should have all the information, in advance, before it's discussed. Everyone should see the memo. Everyone should learn what the parks were and why; and the number of people that were surrounding the parks and what the new numbers are. Then Council can discuss what additional equipment is needed. She asked if anyone on the PTRC specializes in playground equipment. Councilmember Rousseau said most of the members are passionate about nature. There are a few members who have kids at Valentine and they are playground enthusiasts. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 7, 2024 12 Councilmember Holden wondered when Council will discuss rip rap and the area around the pond. That's the nature part. Stacie Kvilvang said none of us are park planners. Last time the park planners were involved. If that is Bolton and Menk, they should be sitting at the table for that discussion. The park planners will know how many extra acres need to be added based on the residential numbers shifting. We talk to the designers about what makes sense. Councilmember Holden said that is more important to her than having everyone at the meeting. Mayor Grant said he would prefer a modern/semi-modern edge for the storm water pond. Councilmember Holden said she doesn't care what he wants right now. She wants to know when the discussion will happen. Stacie Kvilvang assumes they are already designing it. Mayor Grant wanted his desire known for whoever is in the negotiating meeting. Councilmember Holden said that's the perfect nature feature. That area should be designed with a natural aspect. Stacie Kvilvang said if there is a storm water maintenance requirement as part of the project, that's a City requirement. There will be a storm water agreement and we can add whatever conditions we want. Mayor Grant said we won't own the storm water pond. Stacie Kvilvang confirmed. But there will be an agreement and the City can spruce it up. Councilmember Holden said there were 16 different options for how it could be finished. Councilmember Monson asked how other Cities typically handle this level of detail. Kori Land said the problem is we are not involved in the development. We can only control the things the City requires. Park Dedication Fees and storm water ponding are within our jurisdiction. The other pieces will have to be negotiated. The Term Sheet identifies some of the things we can control. Mayor Grant asked what was going to happen with PTRC. Councilmember Holden said she thinks Council needs to sit down with the designers. Councilmember Monson said we decided no PTRC. We can invite them, if they can make it. We'll have a Special Work Session and have Bolton and Menk. We will get information from the developer and have a discussion on the parks list. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 7, 2024 13 Councilmember Holden thinks we need the monetary aspect. We need to know how many acres a park should be based on surrounding households. The consultant can tell us what kind of equipment we need. Pickleball courts are in. Do we design a tennis court in case Pickleball is not popular in ten years? She thought we may want there to be a more adult focused park in The Creek vs. in areas where people may be purchasing their first homes. Councilmember Rousseau said walkability is important. Interim City Administrator Jagoe wondered what timing would look like to get Bolton and Menk in for a discussion. Public Works Director/City Engineer Swearingen said they could be available any time. They already have a team proposed in anticipation that it would be needed. He said they are quick to respond to any requests he makes. He assumes they will be able to jump on this as soon as we need them. Interim City Administrator Jagoe said Staff will gather the information and get it to them. They already know the sizing and equipment needed for the quantity of people next to a park and should be able to turn the information around quickly. Interim City Administrator Jagoe summarized there is direction for Staff to schedule a Work Session on the Parks MOU and a parks discussion. She asked if Council had direction on next steps on the other items. Mayor Grant said Councilmember Rousseau is requesting standing weekly meetings. He doesn't know if we need that many. Councilmember Rousseau said not the week of Thanksgiving but having something on the calendar for the next four or five weeks. If they aren't needed, they can be canceled. Councilmember Monson thought in the meantime, the JDA reps can talk to Bob Lux about the redline Term Sheet. We can express the desire to hold the affordable housing number at 20%. She wondered what the topics would be for the standing meetings. Mayor Grant said we don't know if we need the meetings but Council is penciling in dates as a placeholder for discussions. Councilmember Holden said the JDA reps shouldn't meet with Bob Lux until we know what we want. Negotiating bits and pieces is not the right way to go. Mayor Grant agreed. Councilmember Monson said it would be worthwhile to have a phone call with him to walk through it. If there is anything he shares, they can come back and talk about it with Council. Councilmember Holden said that is the reason Stacie Kvilvang was invited to tonight's meeting, so she can explain the redlines. Councilmember Monson said she is trying to ensure that we keep Bob Lux moving as well. She is concerned about Council getting stuck in their own conversation for weeks and weeks. There has to be time to discuss with him. Also, there was worry about too much public negotiation. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 7, 2024 14 Councilmember Rousseau is in favor of the JDA continuing those conversations. There are some areas of concern around some of the topics. The Public Works facility is something that stood out tonight. The JDA members can have some of those conversations, as well. Mayor Grant said Council may need to wrap their heads around that, as well, in terms of size and location. He would like Interim City Administrator to be a part of any discussions with Bob Lux. Councilmember Holden said she doesn't understand why we would go into negotiation and tell Bob Lux what is important to us before we have our negotiating tool. She said you should go in and lay out the cards and move one card at a time. She asked when the County is scheduled to meet with Bob Lux next in a closed session. Interim City Administrator Jagoe did not know the schedule. They tentatively have agenda item for a closed meeting discussion on the PSA scheduled for November 261h. That is subject to the PSA being agreed upon and those deal points being reached. Discussion is ongoing. The November 26th meeting is a placeholder. Councilmember Holden asked if anyone has insight. The consultants did not. Councilmember Holden said we have until at least the week of Thanksgiving and didn't think there is any hurry to call Bob Lux prior to the Work Session next week. Councilmember Monson would like to see finances that show what it looks like with the Public Works and without. She would like to see financial impacts of different amounts of TIF, based on scope of the $17 million, what it is today. Stacie Kvilvang said it's less because of interest rates. Before when we were running numbers, interest rates were 3% interest rates environment. Now it's 6 or 7%. Councilmember Monson said she would like to have the values of TIF. She would like the escrow amount confirmed to ensure the first few years were covered. Then Council can decide if that looks good for the City. She wondered how we get there. Stacie Kvilvang said we have had them, and she would just have to update it with the new numbers. She thinks Bob Lux will say he doesn't know what he needs and if he can pay for the Public Works facility, will he get his deal figured out with the county? If they figure that out on the 261h other things can move forward. Councilmember Monson asked what the recommendation is to get to the negotiations. Stacie Kvilvang said concentrating on what the City wants and needs at the parks is going to be huge. If there are any changes to the civic space regarding the timing of taking that down. She thinks financial discussions are premature until we know what his deal is. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 7, 2024 15 Interim City Administrator Jagoe said the other item she heard was the question on the Planning Fees. Stacie Kvilvang confirmed that hasn't changed. Councilmember Holden asked where the Met Council SAC/WAC fees are. Stacie Kvilvang said there are no SAC fee. We have credits on the site. Councilmember Holden thinks there may not be enough credits to cover everything. Stacie Kvilvang said there are more than enough credits with extra after the fact. Councilmember Monson summarized there will be a meeting on the civic site, a meeting on the parks and have a financial discussion on the financial pieces after the November 20h meeting between Bob Lux and the County. Discussion ensued regarding when Special Work Sessions can be held. Council agreed on November 18th at 5:30, to discuss the parks. 4. COUNCIL COMMENTS AND STAFF UPDATES Mayor Grant asked if there were any Council or Staff comments. Interim City Administrator Jagoe said JDA Chair Wicklund's term is set to expire at the end of this year. How would Council like to handle the process and timing to appoint a JDA Chair? Mayor Grant said he discussed this with Chair Wicklund. He didn't seem motivated to continue. Interim City Administrator Jagoe said she also talked with him. He wondered if there is Council interest of him staying on as the Chair. She agrees he is undecided. Mayor Grant thinks the question is because he is the Chair and the JDA is turning over at least three seats. Chair Wicklund is wondering if this would be a good time to appoint a different chair. Councilmember Holden pointed out that he missed several meetings this year. She doesn't want to offer him the job if Council turns over on January 1st. Would we put him on and then throw him off if something changes? She thinks that's tacky. She wondered if it could wait until January 1st Mayor Grant said it could wait until January. There is not set date where it needs to be done. He recalled one year when Council switched over its committees in February. Councilmember Rousseau said we could do an interview on January 3rd Mayor Grant said we haven't decided we aren't having him back. Councilmember Rousseau understands. The first council meeting is on the 13th so there would be the entire week of the 6th through the 1 Oth for interviews, if we go that route. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 7, 2024 16 Interim City Administrator Jagoe said if Council wanted to table this discussion until after the V of the year. Then Council could meet on the 13th and make the decision to either reappoint or make a motion to extend him for another month. The County will appoint a vice chair so that person could fill in if there is no chair. The JDA meetings could still function with the vice chair but if the City wanted our Chair there, extending his term by a month is possible, assuming he is willing to do that. Council agreed to table for another night. ADJOURN Mayor Grant adjourned the City Council Special Work Session at 7:05 p.m. Jennifer Estling David Grant Deputy Clerk Mayor M� -ARDEN HILLS Approved: December 9, 2024 DRAFT --.,, CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION NOVEMBER 12, 2024 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the City Council Work Session at 5:30 p.m. Present: Mayor David Grant, Councilmembers Tom Fabel, Brenda Holden, Tena Monson and Emily Rousseau Absent: None Also present: Interim City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang and Assistant to the City Administrator/City Clerk Julie Hanson Mayor Grant revised the agenda to include a closed session to discuss Union Negotiations after the fee discussion. Councilmember Holden thought the Union Negotiation has a lot of impact on the budget and should be discussed first. Councilmember Monson, Rousseau and Fabel will defer to Mayor Grant to determine when the topic is discussed. Mayor Grant said it will be discussed as Item 3.A. 1. PUBLIC INQUIRIES/INFORMATIONAL None. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 2 A. Union Negotiations Council moved to a closed session at 5:37 pm. Council reconvened the work session at 6:10 pm B. 2025 Budget Discussion Finance Director Yang began the presentation on the 2025 Budget discussion. She summarized that staff reviewed and discussed the CIP Budget in July. The Operating Budget was discussed in the August and September work sessions. Council set the Preliminary Levy Budget on September 23, which was the 15.5% levy increase or $823,281 over 2024. Finance Director Yang showed the changes since the preliminary levy adoption. Personnel changes were updated to reflect non -union health and dental premiums. The CIP increased by $785,000. Councilmember Holden asked if we had the final numbers for health insurance. Interim City Administrator Jagoe confirmed we had final numbers for non -union employees. Finance Director Yang said the $785,000 increase to CIP fund balance is due to decreases in some projects. Sewer lining rehabilitation in 2027 was set to $580,000 a decrease of $115,000. The MN-51 Connection was removed from 2026 and replaced with two new park projects resulting in a $880,000 decrease. The Hamline Avene N Trail Connection and the County Road E Trail Connection replaced the MN-51 Connection project. The Hamline Avenue project was added to 2026 for an increase of $160,000. The County Road E Trail project was added to 2026 for an increase of $350,000. Mayor Grant asked about the sewer lining project. He noted it was set for $580,000. He thought it was previously $475,000. Public Works Director/City Engineer Swearingen said that is a 2027 project. He said the 2025 number is $475,000. Mayor Grant clarified that the trail connection removed from 2026 is because we aren't paying for it not because it isn't getting done. Public Works Director/City Engineer Swearingen confirmed. Mayor Grant said the trail connection was replaced with two new park projects. He wondered how it was determined which two parks would replace it. Public Works Director/City Engineer Swearingen said the Hamline Avenue and County Road E trail connections are being done instead. Mayor Grant wanted clarification that it's not a park project but rather a trail project. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 3 Public Works Director/City Engineer Swearingen said trails are in the Parks Department category. Mayor Grant requested that future discussions should call them trail projects so when Council reviews they will be clear what the project is. Public Works Director/City Engineer Swearingen said the Hamline and County Road E projects are showing the total project cost. The $160,000 on the Hamline Trail will be split 50150 between the City and the County. Councilmember Holden clarified that the increase is not $160,000, it's $80,000. Finance Director Yang said on the Expenditures side it's $160,000 but on the funding source side it's $80,000. Councilmember Holden understood that, but wanted to clarify that the cost to the City is $80,000. Finance Director Yang confirmed. Councilmember Holden asked if that was the same for the County Road E trail. Staff confirmed. Mayor Grant asked how far the County Road E trail goes. Public Works Director/City Engineer Swearingen said from Elmer Anderson Trail to Lake Johanna Boulevard. Mayor Grant asked if that would be $350,000. Public Works Director/City Engineer Swearingen said the drainage around that road will require a lot of storm water improvements. Councilmember Holden asked when we found out they were going to do that. Public Works Director/City Engineer Swearingen said he has been in discussions with the County since June or July. They are going to release their TIP soon. He has a meeting with the County and all of the City Engineers and they are going to run through the TIP. Mayor Grant said the trunk water main tower with Roseville was originally $900,000 but has now been reduced to $600,000. He wondered what happened. Public Works Director/City Engineer Swearingen said the original estimate was $375,000. Roseville is leading the design. They found they were not able to replace the existing main in the same alignment due to Department of Health regulations. They had to offset the pipes and the cost ballooned. Now they are shifting it to 2026 construction and timing it with the County's road construction and trail construction projects. The restoration costs will be significantly lower. He is still waiting on another update. The number could decrease even more. Mayor Grant asked if they will put it where it is today. Public Works Director/City Engineer Swearingen said no. They will realign it. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 4 Finance Director Yang said the City-wide budget summary includes the General Fund, Enterprise Fund (which are the Utility Funds) and the CIP Funds. Total City-wide Revenue Budget is set at $17.1 million. Total City-wide Expenditures is set at $20.2 million. There is a $3 million negative fund balance. That is due to timing of capital projects in both the CIP Fund and Enterprise Funds. Councilmember Holden asked where the money that has been set aside for the fire station is. Finance Director Yang said Capital Outlay. Councilmember Monson asked if that was for the fire station or for fire department staff. Finance Director Yang said the $40,000 for fire staff is in the Public Safety Fund. Councilmember Monson asked what Councilmember Holden was referencing. She thought the $40,000 was for when the Safer Grant gets removed and is not related to the fire station. Finance Director Yang said it is related to the fire station. It's sitting in the Public Safety Fund. Councilmember Monson sought clarification about the $40,000 that was put aside. She thought that was for when the Safer Grant times out and we wanted to have a cushion to absorb the hit of paying full time captains. She wanted to clarify that the fire station will be funded by the franchise fees and we did not set money aside, prior to the franchise fees, for the fire station. Finance Director Yang confirmed. Councilmember Holden said that's not entirely true. She said before the Safer Grant, we knew the equipment was coming up. We were putting money aside for the fire department. Councilmember Monson asked if that was the $40,000. Councilmember Holden thought it was more than $40,000. She thought it was $70,000. Mayor Grant said it was a levy point. Finance Director Yang will have to follow up. She believes there was a $40,000 levy increase that is sitting in the Safety Fund for the Fire Captain's salary. She does not recall anything additional. Councilmember Monson said the former City Administrator did not bring it up to her. There was a discussion about how much money was being set aside for fire needs. Councilmember Holden wanted clarification that there is only $40,000. Finance Director Yang said we increased the levy by $40,000 annually to cover the Fire Captains. Councilmember Holden remembered there was $70,000. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 5 Mayor Grant thought the first year was $40,000, or 1% and then the second year was another 1% and the third year was another 1%. By the time we get to the forth year, you have increased by 3 levy points which would be $150,000 to pay for the chiefs, but it sounds like it's not built into this year's budget. Councilmember Holden said it went to a specific account for fire. Mayor Grant confirmed. He said that is what Council requested. The revenue that came in would go directly into the fire department's budget. Finance Director Yang will follow up on that item. Mayor Grant asked about the information on the slide regarding other taxes. He asked what the $92,000 for Special Revenue Fund is. Finance Director Yang said that was for the Cable TV Fund. Mayor Grant asked if the $435,000 is franchise fees. Finance Director Yang confirmed. Councilmember Fabel asked if the $4.3 million net change in fund balance for 2024 is deficit spending from 2024. Finance Director Yang confirmed. Councilmember Fabel asked if it is projected that in 2025 there will be $3 million deficit spending. Finance Director Yang confirmed. Councilmember Fabel asked what levy level that was. Finance Director Yang said it was 15.5%. She noted the Capital Project Funds and the Enterprise Funds categories is what is driving the $3 million deficit. We don't necessarily levy that much in a year. For capital spending, we primarily focus on fund balance. We make sure there is a positive fund balance to cover future expenditures. The deficit is due to the timing of those capital project expenditures. Finance Director Yang shared the City-wide summary by revenue and expenditure type. On the revenue side, 83% is generated by charges for services and taxes. On the expenditures side, 95% is from other services and charges, capital expenditures and personnel expenditures. The other services and charges represents 47% and includes public safety which is police, dispatch, fire, legal protective inspections, etc. The CIP is 29% and personnel is 19%. Finance Director Yang said in terms of wages and benefits, FTE is increasing by 0.75 due to the addition of the Parks and Recreation Manager in 2025. Total personnel costs are increasing by $358,880 from 2024 to 2025. $290,870 will hit the General Fund. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 6 Councilmember Monson asked if Staff had historical personnel costs. She is curious how much was spent on hiring, salary and supporting staff. Finance Director Yang did not have that information but can get it. Councilmember Holden asked if the comprehensive study was just the steps that employees will go into. Finance Director Yang said it is the steps and reclassification of position. Councilmember Holden said COLA is 3%. Finance Director Yang confirmed. Councilmember Holden asked what the allocation changes were. Finance Director Yang said that is changes based on how staff is spending their time. Previously they may have allocated 50% to Enterprise Funds and now it's 30%. So 20% would move to the General Fund. Councilmember Holden asked if this is 3% for union employees. Finance Director Yang confirmed. Councilmember Holden said we know that is probably going to change. She asked if the health insurance includes union. Finance Director Yang said it is non -union and union assumptions. This is specific to the General Fund. Finance Director Yang said the General Fund revenue by sources has increased property taxes by 17.8% over 2024. There are decreases in other revenue categories. Charges for services saw a decrease in water tower rental due to the Sprint lease termination. Minor changes to youth and adult programs. Licenses and Permits assumptions are similar to 2024. Intergovernmental includes MSA funding of $113,000 as well as police training reimbursement of $60,000. The miscellaneous category includes things like lodging tax. The Preliminary Levy was set at 15.5% and it cannot be increased. Finance Director Yang said the General Fund expenditures by department shown does not include the $50,000 transfer from General Fund to the Cable Fund, with total expenditures at approximately $6.7 million. Public Safety makes up 47% of the total General Fund expenditures. This includes police, dispatch, fire, emergency management and protective inspections. General Government makes up 24%. Parks and Recreation makes up 15%. Public Works Street Maintenance makes up 14%. Councilmember Holden asked for clarification that Public Safety is police and fire and there is nothing we can do about those. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 7 Finance Director Yang confirmed. Councilmember Holden asked for clarification that the Public Works, Parks and Rec and General Government is up to the City. She wondered if the majority of the General Government is due to pay increases. Finance Director Yang confirmed. She said she can't say the majority of the General Government is pay increases, but it is in there. Councilmember Holden would like a breakdown of that. Finance Director Yang will get that. She discussed the 2025-2029 CIP. The only changes since the September 23 meeting were provided on the first slide she shared. Mayor Grant said there are some sizeable Water Department expenditures. He asked if there was enough money in the Water Fund to cover expenditures, moving forward. Finance Director Yang confirmed. She will touch on those expenditures a little later. She moved on to the 2025 Capital Projects with a $4.9 million projected cost. The 621 Case Loader that was worth $300,000 was moved to 2026. Councilmember Holden asked if the numbers for the fire department costs were accurate. She asked if they have accepted a budget yet. Councilmember Monson said they have not. Councilmember Holden said so we don't know for sure. The Lake Johanna Station is in there. Finance Director Yang said that will come from franchise fees. Councilmember Monson said the budget conversation has been primarily around COLAs and market adjustments for the full-time chiefs and a little regarding some HR things. Those don't change the numbers significantly from what is there. She believes the final will be close. Discussion ensued about which positions are included. Interim City Administrator Jagoe said the Fire Station bid will be received in the early part of next year. So she didn't think there would be a more defined number for the fire station this year. We've been earmarking about $24 million. Finance Director Yang said the proposed rate increase for Utility Fund is set for water at 0%, sewer at 9% and surface water at 3%. The sewer fund is seeing a 9% increase due to the Met Council wastewater year over year increase that is being passed down to users. Water is seeing a 0% rate increase. However, there is an increase of $361,000 over 2024 due to the City's contract with the City of Roseville. Public Works Director/City Engineer Swearingen sent out the contract renewal and changes to Council in October. The City of Roseville hired an engineering consultant to perform a cost of services analysis on the rate structures. That analysis determined the City of Arden Hills will continue to pick up its actual usage of water purchase through the St. Paul Regional Water Services. Additionally, it will include a share of the fixed operations and ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 8 maintenance costs and an additional variable rate. Staff reviewed the contract renewal and believed the cost structure looks reasonable and it has been incorporated into the latest projections. Councilmember Holden asked if most of that was water. Finance Director Yang confirmed. Councilmember Holden asked if we need to discuss the water rate. Finance Director Yang said we set it at 0% before we knew what the new contracted rate from Roseville was going to be. The fund balance is fairly healthy, even including the increase. Councilmember Holden asked how many years it will last. Finance Director Yang pointed to the ending fund balances in the packet. 2025 ends with a $2.7 million fund balance and in 2026, it will be around $1 million. There is a fund balance of $1 million through 2031. In 2032, there is a dip due to some additional street projects. Councilmember Holden thought it would be a good idea to share something in the newsletter explaining the rates are based on the fact that we have miles and miles of water and sewer lines that need to be maintained that spread over a large area. Surrounding communities are on a grid system. She doesn't know if residents realize how far we plan ahead. In two years, it will be Arden Hills 75th anniversary. Will the City do anything to commemorate that? Maybe that is a discussion for another day. She just wanted to put it out there. Finance Director Yang shared the tax impact of the 15.5% tax levy increase. She shared the tax levy history showing the 9-year average, excluding 2024 was 4.2%. If we included 2024, when the levy increase was 12.55%, the 10-year average tax rate has been around 25%. Finance Director Yang shared the 2024 tax rates for cities in Ramsey County. The 2025 preliminary levies have not been published yet. She will share them as soon as they are available. In 2024 Arden Hills was the lowest. Councilmember Holden said that doesn't mean anything to her because some of the cities have community centers, some have major streetlights and their own police departments. She thinks this slide doesn't show why surrounding communities are higher. It can't capture why they are higher. It's more important to know Arden Hills' history. Discussion ensued regarding how difficult it is to compare cities against each other. Finance Director Yang shared the proposed levy for 2025 is 15.5%. This includes $5.5 million to the General Fund and $610,000 to the CIP Funds. Councilmember Holden stated this still doesn't include the union negotiations with Public Works or any increases that may occur with the fire department. There are expenditure items missing. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 9 Mayor Grant said we aren't missing them. We just don't have final numbers yet because they aren't available. Finance Director Yang showed other funds relying on tax levy dollars. The EDA was $0 or a decrease of $110,000 over 2024. The Public Safety Fund is set to $260,000. This includes the base levy of $220,000 and the $40,000 city share for the Fire Captains. The Equipment/Building Replacement Fund is $210,000 or a tax levy increase of $110,000. The PIR Fund is set at $250,000 with the new Local Government Aid directed here also. Councilmember Monson said the EDA was set to $0 to help lower the levy when we initially looked at budget numbers. There was a project that was deferred. She said for the Equipment/Building Replacement Fund has $100,000 proposed in a previous slide. She wondered how we got to $210,000. Finance Director Yang confirmed and said it may be a typo on this slide. She will correct it. Councilmember Rousseau asked about the EDA Fund. She recalls Mayor Grant discussing $400,000 in a fund that was Economic Development Commission. She wondered if the EDA could use those funds if they came up with a plan. Mayor Grant said it was the EDA fund. He believes money was left over in Cottage Villas. Councilmember Holden said it can only be used for affordable housing. She thought it was $387,000. Councilmember Rousseau asked that if it's for affordable housing, could it be used at Rice Creek Commons. Councilmember Holden said hopefully we could save it for the rest of the city since the County is going to pay for the affordable housing there. Councilmember Rousseau asked if it could be used for improvements on affordable housing. Mayor Grant said there were specific rules that were published at the time that may have changed. We can look into that. It has to connect to affordable housing in some way. Councilmember Fabel asked what the balance of the fund is. Mayor Grant didn't have the exact amount. He believes that if you dedicated it to affordable housing, you got to keep a certain percentage. If it wasn't, the percentage was lower. Council at the time decided to take the higher percentage and dedicate it to affordable housing. Councilmember Monson had a question regarding the bench hand out. The last time Council saw the table there was 15.5% but the underfunded levy cost was approximately $200,000. Now we see in order to balance the budget we're still at 15.5% but the $200,000 is not there. Finance Director Yang said that is sitting in Net Changes in Other General Fund Budget Areas at $118,310. That includes revenue shortfall as well as other General Fund budget items. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 10 Councilmember Monson asked for clarification that we no longer have an underfunded levy. She asked if there is $118,000 that will be in the positive. Finance Director Yang said the $118,000 includes the $192,000 underfunded amount at the time of the September 23 meeting. It's logistics of where she put it. We still need the levy to be $823,281 in order to balance the levy. Councilmember Monson asked if there is a reason the money was moved. Finance Director Yang it shows how the math comes together. It differentiates between total General Fund costs and any levy costs that are left underfunded. Councilmember Monson summarized there is no underfunded levy cost. Finance Director Yang confirmed. Finance Director Yang said union negations are still ongoing and that could impact the overall levy. She asked if Council had any feedback or any changes that are needed. Mayor Grant said that discussion could take longer than the few minutes left in the work session. He said the City Council meeting should be short. He asked if Council would be okay to adjourn and come back after the regular City Council meeting. Councilmember Holden said she thought Council decided not to do that because when the topic was TCAAP, Council thought it would be too late in the evening. Mayor Grant said the Council meeting will be short. He thought we could set some parameters. Councilmember Rousseau said that everything on the Council meeting is a consent item. There are no public hearings or other items that will have a lot of discussion. Council recessed the work session at 6:52 pm. Council reconvened the work session at 7:28 pm Mayor Grant reminded council of where they left off. The question on the table is, What levy decrease, if any, would Council like to consider for the Truth in Taxation (TNT) meeting? Councilmember Monson thought previous years they were given multiple choices at the TNT meeting. She asked for a reminder of how it works. Finance Director Yang said as part of the memo there are a few scenarios. Councilmember Monson wondered if they would all be shown at the TNT meeting. Finance Director Yang said she can. Councilmember Holden said the budget has been earmarked but does not update on several items. She is concerned about the four trail projects coming up. The Master Park Plan doesn't make sense because she would rather pay for the trails now and put the Master Park Plan out a ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 11 year or two. She thinks we are dumping everything in one year, in addition to all the salary increases. Everybody understands that the increases have to hit because everyone is getting a large increase. Councilmember Rousseau disagreed. She said we had started to go down a path of strategic planning so we could look at doing a vision over the next several years. She has heard Councilmember Holden say everyone is looking for a Cadillac. She thinks that's a generational difference. Families she knows have hatchbacks and mini -vans. She thinks the Master Park Plan is the first step in investing in our parks in a way that we can maintain. We need to do some significant planning and start to put processes to discuss funding. No one is looking for a $4 million park. Her 4-year old was bored with the equipment at Cummings after the park improvement project. She thinks it's important to put some things in place so all the residents can enjoy the park, not just the pickle-ballers. Councilmember Monson asked if we were to cut the Parks Master Plan out of the PIR Fund, would that change the levy? Finance Director Yang said no. Councilmember Monson asked why removing the Master Parks Plan would not change the levy this year. Finance Director Yang said the levy is set at $250,000. That gets incorporated into the overall fund balance. You have to consider revenues, as well as expenditures and how that would change the fund balance over time. If we were to remove the $75,000 from the CIP fund, it will just adjust the fund balance up by $75,000. Councilmember Holden asked how money gets into the PIR Fund. Finance Director Yang said levy and other revenue sources. Councilmember Holden said it would be less money we would have to take from the General Fund and put in the PIR. So it's all the same money, regardless of where it goes. She is insulted by Councilmember Rousseau saying it's a generational thing. It always comes back to age here. This isn't generational. She has a lot of residents with little kids on her street and she talks to them. There was a similar comment last time regarding meetings lasting until 9:00 gets to be too late for folks who work. Those types of statements need to stop. This is the way she views it, it may be a different way of looking at it. She said kids being bored at a park is normal. Kids get bored if they go to the same park over and over. She wanted to know how we will pay for the trails. There is $4 million going towards trails. Residents want trails. Residents want parks. We can change the maintenance schedule on the parks. We can add things to them now. But it takes planning. Part of that is not just jumping in and hiring someone before we even know how we're going to pay for things that are already in the Parks Plan that we need to finish, which includes the four trails. Mayor Grant said it includes five trails. Councilmember Holden said the fifth trail isn't being paid for by City dollars. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 12 Mayor Grant agreed, but said it is still in the Parks Plan that the City of Arden Hills will connect to the City of Roseville through that route. Councilmember Holden said additional trails were put in the Parks Plan in the City that weren't in the Parks Plan before. Mayor Grant understands the need for Parks Plan. He doesn't know if he supports it being in this year's budget, based on where the budget is going and based on the fact that we have a lot to pay for. We should use that money for building trails. It would be a benefit to residents. He agrees it isn't a generational thing. Councilmember Monson said Finance Director Yang presented a $785,000 total increase in CIP Fund balance. Most of these trails are in 2026. She thinks spending $75,000 for a Parks Master Plan does very little to touch the dollars that won't happen in 2026. She wondered if Councilmember Holden is asking to increase the levy so we have the money in 2026. Councilmember Holden said increasing the levy next year to pay for a Parks Master Plan could save $100,000 to move forward next year. Councilmember Monson asked for clarification that Councilmember Holden wants to save $75,000 for 2025 and then put that $75,000 in 2026. Councilmember Holden confirmed. She said there won't be the significant increase next year, as we have this year. Councilmember Monson doesn't know if that is true. We don't know what will come through. Councilmember Holden said we know the significant increase in all the salaries, that large bump, won't happen. Councilmember Monson would agree that we don't have to anticipate a personnel increase where we are making up 6 years. Mayor Grant asked if there were still items left to be done in the 2002 Parks Plan. Public Works Director/City Engineer Swearingen confirmed. Those items haven't been programmed into the CIP. Mayor Grant said we have a plan to improve the parks and trails. It's not fully implemented or fully programmed but there is a plan. Public Works Director/City Engineer Swearingen confirmed. There are items within the 2002 Plan that could be pulled. The question is if it needs to be updated. Mayor Grant said there is a plan with the ideas that is still serviceable for a couple more years. Even the plan itself, as presented in 2002, was projected to be a 20-year plan. Public Works Director/City Engineer Swearingen confirmed. The plan was to be updated after a minimum of 10 years which didn't happen. He said park improvement projects are the most ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 13 criticized projects the City does. Staff carries the burden when there is no solid plan to rely on. He sees a benefit to completing a Parks Master Plan. Mayor Grant objected to the word "criticized". Public Works Director/City Engineer Swearingen said if we do one thing, Staff is criticized for doing it that way. Questions are why we didn't do it a different way. If we plant the wrong tree in the wrong location, we are criticized. We can do understory rehab and be criticized. We need a solid plan to follow so Staff isn't bearing that burden. Councilmember Rousseau is in favor of doing the Parks Master Plan this year. When she shares that her child was bored, it's not just her child. There are a number of her neighbors who said their kids don't want to play at these parks anymore. She may ride bikes to Wilson in Shoreview because they can't get across the freeways to get to the other parks. If we wait until 2026 to complete the Parks Master Plan, when are we going to budget resources to execute it? Will it be in 2027 when we're paying for the trails? She apologized about the Cadillac comment. Councilmember Fabel was not offended by the Cadillac comment. He has 4 children and 5 grand children who like to use the parks. He supports keeping the Parks Master Plan in this year. Councilmember Monson outlined what Staff needs. She said 15.5% will balance. She wondered what it would look like to remove the $75,000 for the Parks Plan. She is fine with the 15.5% and 13% would put us under by $132,000. She asked how much underfunded the 12.55% was last year. Finance Director Yang said $182,000. Councilmember Monson asked if that was the number when it was voted on it. She thought it was closer to $130,000. She didn't know if there is a threshold point for other Councilmember who are willing to underfund the budget. She would be fine with 15.5% and showing 13%. She said if someone else has a percentage that reflects a dollar amount that will be made up in the budget during the year, either from not spending anything or from extra revenue coming in, she would like to hear it, so we know what percentages to talk about at the Truth and Taxation. Councilmember Holden said we already know it's not going to be 15.5% without under budgeting. Last year we did $182,000, but we are meeting budget this year. Additional costs will have to go into this. It's already under budgeted at 15.5%. Councilmember Monson said that's our maximum. So we can't do anything about that, anyway. Councilmember Holden confirmed. She said she doesn't believe Councilmember Monson wants to hear what anyone else says. Everyone is going to have their own opinion and it's a waste to argue about stuff. Mayor Grant said we have shown that, traditionally, our expenditures are not as high as we anticipate and we tend to come in on budget. We can under fund by a certain percentage. There is a risk we'll come out a little below. He would rather do that than fully fund and end up with an excess of revenue. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 14 Councilmember Monson doesn't think it's fair for Councilmember Holden to say she doesn't care what other people are saying. She worked really hard to get the levy down from the 20%. She is all ears. She strongly believes it should not be arbitrary. If anyone has math behind any preferred levy, she is all ears. She said underfunded levy costs were moved into the net changes and other general fund, does that reflect that we will not be underbudget? Finance Director Yang confirmed. At the September 23 meeting we had said, in order to have a balanced budget, we would need to add an additional $192,000, or 15.5%. We have a balanced budget. Councilmember Monson asked if there is a deficit from 2024 that needs to be made up in 2025. Finance Director Yang said there is not. Councilmember Holden said if we add in the additional union costs and the fire department costs, what are we giving up, for next year? Councilmember Fabel said he hears Councilmember Holden speaking in favor of a balanced budget. He favors that. He does not like deficit spending. He asked what the actual deficit is for 2024. Finance Director Yang said we are projected to be on budget. That means we would be at a $182,000 deficit. Mayor Grant clarified that coming in on budget is a couple thousand, one way or another. Finance Director Yang said it is $1,800. The 2024 budget had a deficit of $182,000. Councilmember Fabel understands that. He wants to know if we are fully funding our expenses for 2024. Finance Director Yang said we have not because there is a deficit in the budget. We are projecting that we will be at budget, which is a deficit of $182,000. Mayor Grant said we deficit the budget $182,000 yet this year, we'll come in at $2,000 to budget. That means somehow, over the course of the year, we have spent $182,000 less or there was an offsetting revenue. Finance Director Yang clarified that for the 2024 budget, we had set the budget with a $182,000 deficit. That means expenditures exceed revenues by that amount. She is projecting that for 2024, we will be at a deficit of $183,000. That means we are close to being on budget with that deficit. Mayor Grant said we lowered the levy by $182,000 last year. When we are done this year, we are going to be on budget. Councilmember Holden said the question is did we spend an additional $182,000 in expenditures where we don't have revenue. Finance Director Yang confirmed. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 15 Councilmember Monson asked where the $182,000 fits into the 2025 budget. Finance Director Yang said that is a year over year change. We do it as a comparison to see where we are year over year, in terms of a levy increase. When we look at 2025 budget, we are looking at total revenues over total expenditures. Whatever revenues come short of those expenditures is considered underfunded. Councilmember Monson asked if we assume there are no updates, the 15.5% levy will have us at $0, but we'll have a $182,000 deficit that will carry over from 2024. Finance Director Yang confirmed. Councilmember Monson said if we wanted to cover that $182,000, we would have raise the levy more than 15.5% or have more revenue than we anticipate come in in 2025. We can't raise the levy and we aren't expecting additional revenue so we would have to cut $182,000 out of this budget. Finance Director Yang said if we had budgeted a deficit of $182,000 and we meet that budget, we would say we are going to be on budget. We are anticipating that we are going to be in a $183,000 deficit position. That hits the fund balance. That reduces our overall General Fund balance, which is essentially our retained earnings or reserves. Councilmember Monson asked if we are taking money from the future by not funding that. Finance Director Yang confirmed, you can think of it in that sense. Councilmember Monson this level of detail makes things look worse than she thought. She is okay with 15.5% and 13%. Does anyone else has a different percentage they would like to show at the Truth in Taxation. Councilmember Fabel thinks we should present the 15.5% knowing that we are going to have expenses over and above what we have previously budgeted; to include union negotiations and other expenses. Mayor Grant said we'll know that before the Truth in Taxation hearing. We'll take that into consideration at that time. C. 2025 Fee Schedule Discussion Mayor Grant doesn't have any problem with the proposed Fee Schedule. He asked if there is anything Council would like to discuss. Councilmember Holden asked when the cannabis fees will be added. Assistant to the City Administrator/City Clerk Hanson said she will have a draft for the registrations, to include what can be charged for a City fee. That is governed in State Statute. That will be brought to the meeting on November 25. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 16 Councilmember Rousseau has some questions about the dog and cat licenses. She thinks surrounding communities are going away from that with the option to microchip pets. Assistant to the City Administrator/City Clerk Hanson said currently we have 28 cat licenses and 93 dog licenses. Mayor Grant asked if Councilmember Rousseau has an issue with the proposed fee for 2025. Councilmember Rousseau wondered if it is necessary. It seems like a low number of licenses. She would like to discuss it. Councilmember Holden asked how much we pay for the Animal Control Officer. Interim City Administrator Jagoe said that is broken out with the Ramsey County Sheriffs Office. She could bring that number back to a later discussion. Councilmember Holden said if we don't fund that through licensing, we're in the deficit even more. Mayor Grant takes his dogs to a lot of parks. There are parks in some cities that are posted that you need to have a license, or you aren't allowed to take your dog to the park. There are cities that require it. Councilmember Rousseau asked about the cat licenses. There are more than 28 cats in our city. She just wonders if the ordinance is even applicable. The kennel license is another fee she is questioning. She thinks Boston Scientific does animal testing. Assistant to the City Administrator/City Clerk Hanson said we license the business, as a whole. We don't license the individual components of their business. Councilmember Rousseau asked if a PetCo came to the city, would they need a kennel license. Assistant to the City Administrator/City Clerk Hanson said we have two types of kennel licenses. They have generally been for residential use. Interim City Administrator Jagoe said if a business like PetCo or if someone wanted to do overnight boarding, we would look at the definition of land use and zoning code for a kennel. Councilmember Holden said there was a situation where 16 dogs were not being cared for and they just barked all the time. In situations like that, we can revoke the license and make them remove the dogs. Councilmember Rousseau thinks we should keep the kennel license. She was just seeking a little more information on what the definition of a kennel is. She's also curious to know about the community gardens. She wondered how many licenses we have done for that. Assistant to the City Administrator/City Clerk Hanson said there are 15 total plots available and they fill up every year. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 17 Councilmember Rousseau asked about the food truck fee. She wondered if that was accurate. Assistant to the City Administrator/City Clerk Hanson said that is an error and will be fixed. Councilmember Rousseau would like to discuss the dog and cat licensing further to determine if it's still appropriate. Councilmember Fabel said there is a recycling fee of $60. He asked if that was a quarterly or annual fee. He asked how we get away with that. We don't generate revenue sufficient to cover recycling. Mayor Grant said we also get an annual grant from Ramsey County. Assistant to the City Administrator/City Clerk Hanson said Councilmember Rousseau had asked about car washes. Surrounding communities don't require a business license for car washes. It is a CUP. If the council wants to require business licenses for car washes, we can create a category or maybe fitting it in under an existing category. Discussion ensued regarding how many businesses have a car wash component to their business. Mayor Grant asked when the Fee Schedule will be brought back. Assistant to the City Administrator/City Clerk Hanson said another version, which includes adult use cannabis registrations, will be brought to the next meeting. The final approval will probably be at the first meeting in December. Mayor Grant asked if this would come back to another work session. Assistant to the City Administrator/City Clerk Hanson confirmed. Related to the adult use cannabis registration. Mayor Grant asked if Council could discuss cats and dogs at that meeting. Assistant to the City Administrator/City Clerk Hanson confirmed. Mayor Grant asked if Staff could survey surrounding communities and see what everyone else does for pet licenses. He asked if this is a two-year license and what the schedule is. Assistant to the City Administrator/City Clerk Hanson confirmed it is two -years. Everyone is on the same schedule. If they apply mid -way the fee is prorated to include just one year. We are in a new two-year cycle, beginning January 1, 2025. Mayor Grant requested additional information be brought back to Council. D. Rice Creek Commons/TCAAP Discussion This item was not discussed. ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 12, 2024 18 E. Agenda Planning This item was not discussed. 4. COUNCIL COMMENTS AND STAFF UPDATES ADJOURN Mayor Grant adjourned the City Council Work Session at 8:10 p.m. Jennifer Estling Deputy Clerk David Grant Mayor o -AR�ENHILLS Approved: December 9, 2024 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 12, 2024 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Tom Fabel, Brenda Holden, Tena Monson and Emily Rousseau Absent: None Also present: Interim City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested Item 8B be pulled from the Consent Agenda for discussion as Item 9A. MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried (5-0). 2. TCAAP/RICE CREEK COMMONS UPDATE Interim City Administrator Jagoe stated the JDA met on Monday, November 4th. The agenda included a review of the Rice Creek Commons Clean Energy Analysis Report prepared by the consultants Ever -Green and LHB. As part of the discussion, the JDA approved the adoption of a policy that Rice Creek Commons seeks to be an all -electric, carbon -free development and the JDA directs staff to identify steps to implement this policy and provide updates to the JDA. The JDA discussed examples provided by LHB of waivers granted at The Heights development such as when an essential piece of equipment for a business did not have an electric equivalent. Next steps by staff and the Environmental Advisory Committee will be to finalize the draft sustainability design guidelines, which will likely include further discussion at the JDA and community engagement. ARDEN HILLS CITY COUNCIL — NOVEMBER 12, 2024 2 The City held a Special Work Session on November 71h to review and discuss the 2022 Term Sheet, the Parks MOU as well as the Option Agreement for the Civic site. The City Council discussed some of the previously considered uses for the Civic Site and there was a general consensus on continuing to negotiate the purchase the 1.6 acre site as previously agreed upon in the MOU with the Developer. Another work session was scheduled for Monday, November 181h at 5:30 to review the Parks MOU and park amenity needs and trail connectivity within Rice Creek Commons. Staff will be working with Alatus and our consultant to bring back visuals and additional information relevant to the parks. Councilmember Holden requested the JDA review the new study from Vancouver where an all - electric area had to be dumped. She questioned if gas pipes would be installed within this all - electric development, in the event a waiver was needed. Interim City Administrator Jagoe reported some of these discussions will still need to be had by the Energy Advisory Committee. Councilmember Holden asked if the utility details will be worked out prior to the grading work beginning. She commented she did not want to turn down good anchor businesses because the utility details were not worked out. Interim City Administrator Jagoe stated she could not speak to when the utilities would be installed, but it was her understanding the right of way would be sufficient to accommodate for either option. Councilmember Holden explained she wanted the public to know the City would be moving forward with the purchase of the civic site for $1. Mayor Grant questioned why the Vancouver all -electric community was dumped. Councilmember Holden stated the project was dumped because it didn't work. She indicated she would send this study to Interim City Administrator Jagoe. Interim City Administrator Jagoe indicated she could forward this study to the City Council and JDA. Councilmember Monson commented the JDA discussed how to balance the ambitious goals of having an all -electric community in Minnesota, while also balancing the types of users that come into the community to ensure walkability and sustainability within itself. She indicated this has always been her view given the carbon reduction goals for the site. She described how the waiver process would be followed for users that would need an offset for their carbon footprint. She understood the JDA's goals were ambitious, but she did not want to give up before the project even began. Councilmember Fabel discussed how the language for Rice Creek Commons was changed from it "will" be an all -electric community to Rice Creek Commons seeks to be an all -electric community. He stated there was an aspirational desire to be an all -electric community while also recognizing there may be exceptions to this. 3. PUBLIC INQUIRIES/INFORMATIONAL ARDEN HILLS CITY COUNCIL — NOVEMBER 12, 2024 3 None. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS None. 7. APPROVAL OF MINUTES A. October 15, 2024, Special City Council Work Session B. October 28, 2024, City Council Work Session C. October 28, 2024, Regular City Council MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the October 15, 2024, Special City Council Work Session meeting minutes as amended, the October 28, 2024, City Council Work Session meeting minutes as presented; and October 28, 2024, Regular City Council meeting minutes as amended. The motion carried (5-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Resolution 2024 051 Geffif�ing 2024 Nfunieipal Eleetion Canvass Results ,its C. Motion to Approve 2025-2029 Agreement for Law Enforcement Services with the Ramsey County Sheriff's Office D. Motion to Approve Resolution 2024-052 Accepting the Liability Coverage Limits from the League of Minnesota Cities Insurance Trust (LMCIT ) E. Motion to Approve Springbrook Holding Company LLC Invoice for 2025 Software Maintenance Fees F. Motion to Authorize the City's Participation in the Partners in Energy (PiE) Program with Xcel Energy G. Motion to Approve Quote from Precision Landscape & Tree, Inc., for Hazardous Tree Removal at Freeway Park H. Motion to Approve Professional Services Agreement with TKDA for the 2025 CIPP Lining Project I. Motion to Authorize Refund of Special Assessment Interest for 2024 PMP Street & Utility Improvements Project ARDEN HILLS CITY COUNCIL — NOVEMBER 12, 2024 4 MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried (5-0). 9. PULLED CONSENT ITEMS A. Motion to Approve Resolution 2024-051 Certifying 2024 Municipal Election Canvass Results Mayor Grant requested the City Clerk speak to the election results from the 2024 Municipal Election. Assistant to the City Administrator/City Clerk Hanson reviewed the election results noting the total number of votes each candidate received. She reported candidate Brenda Holden received 2,561 votes, Kurt Weber received 2,045 votes, David Radziej received 2,040 votes and Richard Priory received 1,794 votes. She commented recounts were governed by Minnesota State Statute 204C.36. She reported if a recount request were made, it must be done so by the seventh day following the canvass of the election results. MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to Approve Resolution 2024-051 Certifying 2024 Municipal Election Canvass Results. The motion carried (5-0). 10. PUBLIC HEARINGS None. 11. NEW BUSINESS None. 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Rousseau explained the City Council would be holding a special worksession on Monday, November 18 where parks and the civic site within Rice Creek Commons will be discussed. Councilmember Fabel commended City staff and the election judges for their great work during the recent election. She thanked the City for providing the election judges with a boxed lunch. Councilmember Holden stated election judges were paid by Ramsey County, which was just over $10 per hour. She thanked City staff for providing election judges with treats in the morning and lunch. ARDEN HILLS CITY COUNCIL — NOVEMBER 12, 2024 5 Councilmember Holden stated Veteran's Day was on Monday, November 11. She explained she attended the Minnesota State Veterans event that was held at the Ben Franklin Center. She indicated this event was very well attended by Arden Hills' veterans. She thanked the Mayor, Representative Betty McCollum and Senator Klobuchar for attending this event as well. Councilmember Monson commented one of the items approved on the Consent Agenda was to approve the PIE (Partners in Energy) program. She discussed the light kits that were now available for residents of Arden Manor. Mayor Grant stated Arden Hills hosted a Veterans Day event for the State of Minnesota. He explained Governor Walz, Representative Betty McCollum, Senator Klobuchar, Representative Ilhan Omar and himself were all in attendance at this event. He stated he had the honor of leading the pledge of allegiance for those in attendance and noted the City received a proclamation for hosting this event. He asked that staff place this proclamation in the City's showcase. Mayor Grant commented on his experience of purchasing a new energy efficient dishwasher noting the City has $7,500 in grant funding available for residents.' Councilmember Rousseau commented Ed Warner recently passed away. ADJOURN MOTION: Mayor Grant moved and Councilmember Rousseau seconded a motion to adjourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 7:27 p.m. Julie Hanson City Clerk David Grant Mayor M� -ARDEN HILLS Approved: December 9, 2024 [DRAFT CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION NOVEMBER 18, 2024 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the Special City Council Work Session at 5:30 p.m. Present: Mayor David Grant; Councilmembers Tom Fabel, Brenda Holden, Tena Monson and Emily Rousseau Absent: None Also present: Interim City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; and City Financial Consultant Stacie Kvilvang, Ehlers 1. PUBLIC INQUIRIES/INFORMATIONAL None. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. Rice Creek Commons/TCAAP Discussion Interim City Administrator Jagoe stated at the November 7th Special Work Session, the City Council reviewed the 2022 Term Sheet and Memorandums of Understanding for the Civic Site and Parks related to the future development of Rice Creek Commons (RCC)/TCAAP. The City Council discussed some of the previously considered uses for the Civic Site and there was consensus on a reaffirmed intent in purchasing the 1.6-acre site with the negotiated terms as previously agreed upon in the MOU with the Developer. Additionally, the Council scheduled this work session for further discussion of the Parks MOU, park amenity needs, and trail connectivity within Rice Creek Commons. Staff was directed to work with the Developer and our parks consultant to bring back visuals and additional information relevant to the parks planning. For this work session discussion, staff has included the November 2016 background information for the ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 18, 2024 2 selection of parks programming and initial calculations of park costs. Key points identified in the Parks MOU approved on December 12, 2016 were as follows: • Developer would coordinate the design of the Creek, Hill, and Town Center parks and the final designs are subject to City Council approval. • Amenities would be in conformance with the attached TCAAP Park Standards • City and Developer will work together on the timing and who will be responsible for construction and future maintenance of the Parks. • Park dedication fees may be modified to align with the final design costs. Interim City Administrator Jagoe explained the TRC amendments approved in January 2024 included rezoning of the 32 acres in the southwest corner of the California parcel from Flex Office to Residential. At that time, the Developer had indicated they would intend to develop and include park amenities in this neighborhood. This will need to be included as part of future discussions with the Developer for dedication of Open Space and desired park amenities as the Developer is working to get staff an approximate acreage for open space planned in this neighborhood. Interim City Administrator Jagoe reported the TRC allows minor adjustments to the location and area of the required Open Space as identified on the TCAAP Regulating Plan to be reviewed by the JDA. Section 3.3, JDA Development Review Process — Permitted Adjustments Table states "The area of any required Open Space may be reduced by no more than 3%." The JDA required criteria "The location of Open Space in the Hill and Creek Neighborhoods may be moved within those neighborhoods. Shall include required amenities identified by the City's TCAAP Master Parks and Open Space Plan." Staff reviewed the language that was included in the 2022 term sheet between the City and Alatus and requested direction from the Council on how to proceed. Councilmember Rousseau asked how the park and green space was originally decided. Stacie Kvilvang, Ehlers, commented this was done through the planning efforts and considering the density of the project. She indicated the Council considered what the appropriate size park should be for this development. Councilmember Rousseau requested further information regarding the proposed park standards and asked if there was opportunity for the developer to be flexible with this. Ms. Kvilvang reported she recalled from the PTRC and the City Council, that these were the amenities that had to be in the park. She commented Alatus was open to revisiting what should be included in the neighborhood parks. Councilmember Holden indicated the pocket parks in the Creek and Hill neighborhoods would be owned by the City. She questioned who would own the amphitheater. Ms. Kvilvang explained she thought this be owned by the City as well, but noted she could look into this further. Interim City Administrator Jagoe reported Attachment D states future agreements will be entered into for the future maintenance of the park maintenance and park improvements. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 18, 2024 3 Councilmember Holden inquired who would be responsible for the maintenance of the land surrounding the stormwater pond. She stated she understood the city would be responsible for the maintenance of the pond. Ms. Kvilvang reported this would be publicly owned as well. She commented she was unsure if this would be City or County maintained. Mayor Grant recalled the City did not want to own the parks or the stormwater feature. Public Works Director/City Engineer Swearingen stated in Attachment H, the Creek, Hill and Town Center parks were laid out, along with the ownership and maintenance. He explained the ownership was listed as public and the maintenance was the master HOA. Ms. Kvilvang recalled that the City did not want to step in and develop these parks, but the City would own the parks. Councilmember Holden stated she recalled former environmental attorney Mike Comadecca had encouraged the City Council to not own this park land. Ms. Kvilvang indicated this was when the City was having discussions with Ryan Companies and there was discussion about acquiring land for park development. Councilmember Holden commented Mike Comadecca recommended the City not own this park land specifically, because no matter how clean it was something could be found that could not be cleaned. Mayor Grant asked if the City had an agreement that the parks were publicly owned. Ms. Kvilvang explained this was included in the memorandums of understanding that the parks would be publicly owned. Councilmember Monson stated the concern that was voiced, was that the City should not own land on TCAAP due to environmental concerns. Councilmember Holden reported this was the case. Councilmember Monson asked why the City would then be pursuing a civic site. Mayor Grant commented the City was not real wild about this either. Councilmember Holden stated the City was uncertain if Alatus would be giving the City land for a civic site, so this was not a reality for the Council. Councilmember Monson indicated the City would be getting land for a civic site. She reported she was comfortable with owning the civic site along with the parks. Ms. Kvilvang stated if there was concern owning public land, the City should have concern about residents owning the land. She reiterated that the comments from Mike Comadecca had to do with acquiring the land prior to cleanup. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 18, 2024 4 Councilmember Monson explained the previous concerns regarding owning public land was prior to the land being cleaned to a residential standard. Ms. Kvilvang commented this was the case. Councilmember Holden did not believe this was true. She indicated the City's environmental attorney told the City to never be in the line of title for this land. Mayor Grant concurred noting the City would be in the line of lawsuits. Councilmember Fabel stated the cleanup process cleaned the ground up to ten feet. Councilmember Holden indicated this was only three to four feet in some areas, because this was where the water table was. Public Works Director/City Engineer Swearingen reported it was his understanding the ground was cleaned down to the water table, where that may be. Interim City Administrator Jagoe explained the TRC language has a reference to open space classifications, which talks about public open space. She indicated these locations were identified on the regulating plan and tied to the Creek, Hill and Town Center. Mayor Grant asked when the plaza in Town Center became a park. Interim City Administrator Jagoe reported she just included this as a visual to show the Council some of the connectivity to the neighborhoods. Mayor Grant commented the Town Center Plaza was part of the development and was not previously considered to be a park. However, now this area was considered a park. Interim City Administrator Jagoe explained she would have to verify when this change may have occurred as it is identified on the regulating plan and parks area plan as Open Space. Councilmember Holden stated this area was right in front of the civic site on purpose to allow it to be utilized for a farmers market and open space. Mayor Grant anticipated this would be a really nice area, but asked how this area became a park. He reported the only identified park areas were the Creek, Hill and Town Center site. He believed plaza should be a developer responsibility. Councilmember Holden explained the plaza would have no park equipment. Mayor Grant suggested the Council address each park one at a time. He recommended the Council start with the Creek neighborhood park. Councilmember Monson asked if there would be a two parks in the Creek neighborhood. Councilmember Holden commented park 2 would not be owned by the City. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 18, 2024 5 Ms. Kvilvang reported park 2 would be a pocket park or private open space that would be developed by the HOA. Further discussion ensued regarding the additional pocket parks that would be developed by future HOA's. Councilmember Rousseau supported the City pursuing an all -abilities park for one of the neighborhood parks. Councilmember Monson stated she believed this was a good idea and suggested the City Council set a policy on what amenities should be included in the parks. Bryce Shearen, Parks Consultant, Bolton & Menk, believed it would be a best practice to say all parks would be as accessible as possible. However, he noted one park could have a universal design. Councilmember Holden commented she was not interested in setting policy. She indicated the Hill neighborhood park would be less than three acres in size. She stated the other parks would be five acres in size, which meant there would be more land to play with. Councilmember Rousseau supported the City creating a destination park within this development. Mayor Grant proposed the most accessible park be the Town Center Park. Councilmember Monson stated she did not support establishing which park would be the most accessible, but rather wanted to set standards that all parks would be as accessible as possible. Ms. Kvilvang commented the Town Center Park was proposed to resemble Central Park in Maple Grove. Councilmember Fabel requested further information regarding accessibility when it came to park design. Mr. Shearen described the ADA accessible standards that had to be followed in parks noting this had to do with grade and the ability to get a wheelchair through the park. Councilmember Holden stated she did not believe the Creek neighborhood park had parking. Public Works Director/City Engineer Swearingen noted this park would have on street parking. Councilmember Monson asked what other cities were doing, when it came to setting policies before pursuing new park development. Mr. Shearen stated he did not see other cities setting policies. He indicated other cities were considering visions and trends. He further commented on the high level trends that could be considered for the Creek neighborhood park, which included a bike pump tracks, dog park, native planting and education opportunities. He did not believe adult soccer would be the best use for the ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 18, 2024 6 greenspace because the greenspace would not hold up. He recommended the City Council consider installing dedicated pickleball courts within the new parks. He stated if competitions would be held in this park, more parking may have to be considered. Councilmember Rousseau thanked Mr. Shearen for this information. She stated she could support removing the adult soccer field and would be interested in seeing how this would impact the park design. Mayor Grant suggested the Council consider the large scope items for this park, noting the alignment could be considered in the future. Councilmember Rousseau asked if there was a likelihood in the southwest corner of the development. She commented on how there would now be 500 more homes in this area. Councilmember Fabel stated there would be, noting it was within the design. Interim City Administrator Jagoe explained this could be discussed with the developer, noting there was currently no open space dedication in this area. Ms. Kvilvang stated a privately owned HOA park may be located in this area. Councilmember Monson questioned what type of ballfields or amenities were most needed in the community. Recreation Supervisor Johnson reported he met with the youth baseball associations and noted there was a need for the intermediate sized ballfields. He discussed how a turf field could become a flagship field and noted soccer fields were also in need. He recommended if an all inclusive park were pursued that fencing be considered around the entire play structure. He indicated pickleball would be another amenity that would be used in the community. Councilmember Monson stated the council would have to consider if the City wants to have community recreational parks or if a high end competition turf field space should be created within TCAAP. Councilmember Fabel asked if football space was needed. Recreation Supervisor Johnson explained youth tackle and flag football has been taken over by the associations due to the number of children needed to play. Councilmember Holden questioned how much space would be needed for a competition turf field. Mr. Shearen estimated the City would need to have 10 to 20 acres for a competitive sports complex. Councilmember Monson indicated the City does not have enough land to pursue this, which meant the idea of a competitive turf field/complex could be eliminated. Mayor Grant questioned where the City could accommodate pickleball courts. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 18, 2024 7 Councilmember Rousseau recommended the tennis courts in the Hill neighborhood park be eliminated in order to make space for pickleball courts. Councilmember Monson suggested the number of parking spaces be considered within the Hill park to ensure it could support parking for six pickleball courts. Councilmember Rousseau asked if the sand volleyball court should be reconsidered. Mr. Shearen stated he was going to propose another use for this space. He commented further on his recommendations for the three parks within TCAAP. Councilmember Monson questioned if a skate park or ninja obstacle course should be considered. She inquired if Bolton & Menk should go back and revise the plans based on the recommendations and based on the discussion from the Council before the Council further discussed the park options. She stated she would be open to this. Councilmember Rousseau indicated the Council has a gap when it comes to capturing the history of this site. Councilmember Fabel stated he supported Councilmember Monson's suggestion to have Bolton & Menk reconsider the park plans and noted this was in alignment with the paragraph three in the memorandum of understanding. Councilmember Holden commented the plans can be revised, but she supported the Council providing input on if the soccer field should remain, or if this park would have a full sized basketball court. She suggested the Council provide more feedback on where the inclusive park should be considered. Ms. Kvilvang supported the Council having an idea on the bigger picture items that would be included in these parks. She explained Alatus will hire designers for the neighborhood parks with the City's contractors to work on the final details for these parks. Councilmember Rousseau indicated she had an interest in a dog park. She recommended native landscaping opportunities be pursued for each of these parks. She reported she was interested in an amphitheater. Mayor Grant stated he supported the amphitheater moving forward as well. Councilmember Holden asked if the County could be asked to put a dog park within the gray area. She noted the wildlife corridor was another great amenity within this development and she recommended the City work with the County to take advantage of this natural greenspace. Mr. Shearen commented he has a huge team of landscape architects that would assist with designing these parks. He requested the Council provide him with high level amenities and noted he could then work with his staff to layout the parks with the proposed amenities. Councilmember Rousseau stated she had some concerns with the cost of maintaining a hockey rink. She questioned if the City should be focusing on using the waterway space versus having a hockey rink in a City park. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 18, 2024 8 Mr. Shearen reported the trend for outdoor hockey rinks was shifting. He noted outdoor hockey rinks were expensive to maintain. Councilmember Fabel stated there were a lot of kids using the rink at Freeway Park. Councilmember Holden recommended the hockey rink be pulled out of the Creek neighborhood park. Councilmember Monson summarized the comments from the Council noting one park was to be universally inclusive/accessible with fencing with sensory friendly amenities. In addition, the Council discussed dropping the baseball fields and hockey rink. She indicated the Council would like to have a full sized basketball court and recommended the tennis court be switched out for pickleball courts. She stated the Council would like the sand volleyball court switched out for a dog park or skate park, or some other interesting amenity. She commented she liked the idea of the County doing the dog park. She stated she understood bathrooms would be expensive but she would like to see these considered, along with a drinking fountain with a water bottle filler and shade cover. Councilmember Fabel reported given how space was a minimum, he suggested the basketball court being half court. Councilmember Holden clarified tennis courts were not proposed at the Creek neighborhood park. She asked what amenity should be given up in order to provide space for pickleball courts. She suggested the park building be given up. Mr. Shearen stated a park building with restrooms would cost $500,000. Interim City Administrator Jagoe asked the Council if it was being suggested that Mr. Shearen take the feedback from the Council back to his staff and that the plans for the three parks be further refined with cost estimates in preparation for further discussions with Alatus. Councilmember Holden asked how Mr. Shearen would be billing for this work. Interim City Administrator Jagoe explained Mr. Shearen would be billing the City. Mayor Grant indicated he supported the Council following the MOU with the understanding the City will do the planning and the developer will build the parks. He supported the City working with Alatus given the language within the MOU. Councilmember Holden recommended significantly different playground equipment be considered for the Creek and Hill neighborhoods. Councilmember Monson explained she recently visited an obstacle/ninja course in Golden Valley and suggested the City consider pursuing a park amenity like this for one of the TCAAP parks. Councilmember Fabel suggested a climbing wall be considered, noting they do not take up a great deal of space. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 18, 2024 9 Councilmember Rousseau questioned how water would be used throughout the development. She asked how the waterways within the development could be used recreationally. Councilmember Holden indicated the creek does not always have water in it. Ms. Kvilvang reported this was the case and noted the stormwater pond may not always have water either. Councilmember Monson supported the Council holding further discussions about the stormwater pond, noting she would like to see this being an attractive amenity. Councilmember Holden stated the reality was the stormwater pond many not always have water. Mr. Kvilvang commented this could be further discussed with Alatus. Mayor Grant stated the Council would also have to consider how the edge of the stormwater pond should look. Councilmember Holden indicated she was interested in learning how much land the City would be getting in the southwest area of the development before deciding where all of the park amenities would be located. Councilmember Monson supported the JDA and County further discussion the park in the southwest corner. Interim City Administrator Jagoe explained she would work with Alatus to see what she could learn about their plans for the southwest corner. Councilmember Rousseau suggested the JDA discuss the southwest corner. Public Works Director/City Engineer Swearingen reviewed Attachment G noting the proposed park ownership and maintenance was addressed within this document. He explained all of the ownership would be public except for the Hill open space and HNP-3. He noted Town Center B and Town Center A would have to be maintained by the City. Further discussion ensued regarding the park land ownership. Interim City Administrator Jagoe indicated she would do more research into the public and private ownership for the park land. Ms. Kvilvang explained the next steps would be to figure out where Alatus and the County were. Councilmember Rousseau suggested the Council revisit this issue on December 5 or December 12 if staff has more information at that time. Mayor Grant commented at some point, the Council will have to review the term sheet. Councilmember Monson stated this had been put on hold until after the County's closed session meeting on November 26. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 18, 2024 10 Councilmember Holden indicated she had not committed to meeting again on December 5 and December 12. Interim City Administrator Jagoe explained dates had been discussed, but nothing was scheduled or confirmed. Mayor Grant indicated he did not have these meeting dates on his calendar either. Councilmember Holden stated she could meet on December 16. The Council agreed to tentatively hold a special meeting on Monday, December 16 at 5:30 p.m. Councilmember Monson recommended this meeting be open to the public. Mayor Grant stated this could hinder the City when it came to future negotiations if the term sheet were discussed. He recommended the December 16 meeting be open to the public but not televised. Councilmember Holden stated Bob Lux has always respected the City Council in the past and explained not televising the meeting would mean it was not available for viewing, except for those in attendance. Councilmember Monson commented perhaps Mr. Lux would not watch the video. Councilmember Holden supported the meeting not being televised. She stated this has worked in the past. Council consensus was to not televise the December 16 special City Council worksession meeting. Councilmember Holden asked if the City Council would still meet on December 16 if nothing happens at the County on November 26. Mayor Grant supported the City Council discussing the term sheet on December 16 and not having this hinge on the actions of the County. Ms. Kvilvang commented on the proposed park dedication fees. Mayor Grant noted the City typically set its park dedication fees in December. Ms. Kvilvang reported the City Council could set its park dedication fees and noted adjustments could be made mid -year. Interim City Administrator Jagoe reported the special work session meeting scheduled for December 16 would not be televised. She indicated she could have Ms. Kvilvang at this meeting, along with the City Attorney Ms. Land. 4. COUNCIL COMMENTS AND STAFF UPDATES ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — NOVEMBER 18, 2024 11 Councilmember Fabel stated last Thursday he met with Bob Lux along with a group from New York which does real estate organization and low income housing. He explained Alatus was working with this organization on two other projects and this group may be interested in a partnership with Alatus for Rice Creek Commons. Councilmember Rousseau explained the Rotary Club would like to adopt Floral Park. She suggested a meeting be set up between the Rotary Club, staff, two members from PTRC along with a PTRC liaison to discuss this initiative further. Councilmember Holden recommended the Council consider how much this initiative would cost Public Works. She suggested the process document be brought back to the Council for further consideration at a future worksession meeting. ADJOURN Mayor Grant adjourned the Special City Council Work Session at 7:45 p.m. Julie Hanson David Grant City Clerk Mayor CONSENT ITEM 8A 'It -ARZEN HILLS MEMORANDUM DATE: December 9, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Joua Yang, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: N/A N/A Council Should Consider Motion to approve, table or deny the following: • Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Funding Source: N/A Background Payroll is processed biweekly and accounts payable is processed weekly. Buduet Impact N/A Attachments 2024 Payroll #25 Paid Claims - 11/16/2024-11/30/2024 (Check Nos. 53001-53038 and ACH Checks) Total Payroll Total Accounts Payable $123,103.93 $123,103.93 $468,721.33 $468,721.33 Total Claims $591,825.26 CITY OF ARDEN HILLS PAYROLL # 25 CHECKS DATED: 12/06/24 Biweekly: 11/16/24 - 11/29/24 EMPLOYEE DEDUCTIONS AMT. CITY BENEFIT Payment Method FIT 7,361.34 EFT EFT EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* FICA Oasdi 4,908.64 4,908.64 FICA Medicare 1,147.98 1,147.98 SIT 3,326.62 TOTAL TAXES 1 16,744.581 6,056.62 Health Premium 2,223.00 26,012.35 Dental Premium 186.69 684.58 FSA Health Care Reimb. 133.33 FSA Dependent Care Reimb. 0.00 TOTAL FLEXIBLE SPENDING 2.543.02 26.696.93 HSA Health Saving 1 1,152.031 1,125.00 EFT TOTAL HEALTH SAVINGS 1 1,152.031 1,125.00 EFT EFT A/P Check* EFT EFT A/P Check* A/P Check* A/P Check* A/P Check* A/P Check* ERA 5,293.87 6,108.29 MA 1,240.24 0.00 entral Pension Fund -Union 1,536.00 IN State Retirement System 1,700.00 'OTAL RETIREMENT 1 9,770.111 6,108.29 .FLAC 22.76 ife/Addl/Dep Life 49.29 94.60 ife/Addl non -tax 20.80 TD/STD Insurance 1,291.17 ERA Life Insurance 40.00 JOE 49 Dues (Union) i 140.00 Total Employee Deductions 31,773.76 Net Payroll 0.00 Direct Deposit 51,248.73 Gross Payroll Tie -Out 83,022.49 Plus City Paid Benefit 40,081.44 TOTAL PAYROLL COST 123,103.93 FICA TIE -OUT Gross Payroll 83,022.49 Less Total FSA 2,543.02 Less Total H.SA 1,152.03 Less Voluntary Ins 43.56 Net P/R Subject to FICA 79,283.88 FICA Oasdi @ 6.20% 4,908.64 FICA Medicare @ 1.45% 1,147.98 EFT Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. Accounts Payable Checks by Date - Detail by Check Date User: pang.silseth Printed: 12/4/2024 4:10 PM �RQEN HIILLS Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference ACH 0327 STAPLES INC 11/22/2024 6016413866 Supplies 8.99 6016413866 Supplies 45.38 6016413867 Supplies 13.81 6016413867 Supplies 63.88 Total for this ACH Check for Vendor 0327: 132.06 ACH 0387 MISSIONSQUARE #302482 11/22/2024 PR 24-24 PR Batch 00200.11.2024 ICMA Employee Perce PR Batch 00200.11.2024 ICM 225.09 PR 24-24 PR Batch 00200.11.2024 ICMA Employee Dedu PR Batch 00200.11.2024 ICM 1,000.00 Total for this ACH Check for Vendor 0387: 1,225.09 ACH 0750 VERIZON WIRELESS 11/22/2024 9978430990 Service 11/11-12/10 897.30 Total for this ACH Check for Vendor 0750: 897.30 ACH 0761 ELECTRIC PUMP INC 11/22/2024 027221 Lift Station 2, FLYGT Pumps 143,727.35 Total for this ACH Check for Vendor 0761: 143,727.35 ACH 10363 MINUTE MAKER SECRETARIAL 11/22/2024 M1969 11/12 CC Meeting Minutes 167.00 M1969 11/4 JDA Meeting Minutes 206.50 M1969 11/12 PC Meeting Minutes 167.00 Total for this ACH Check for Vendor 10363: 540.50 ACH 10442 SPRINGBROOK HOLDING COMPANY] 11/22/2024 INV-018726 2025 Maintenance Agreement 4,470.41 INV-018726 2025 Maintenance Agreement 8,057.74 INV-018726 2025 Maintenance Agreement 8,057.74 INV-018726 2025 Maintenance Agreement 4,470.41 INV-018726 2025 Maintenance Agreement 8,057.74 Total for this ACH Check for Vendor 10442: 33,114.04 ACH 10522 MATTHEW JOHNSON 11/22/2024 111824 Mileage Reimbursement 144.72 Total for this ACH Check for Vendor 10522: 144.72 ACH 4889 COMMUNITY FOOTWORKS 11/22/2024 11052024 November Footcare Clinic 384.80 Total for this ACH Check for Vendor 4889: 384.80 ACH 5587 CES IMAGING INC 11/22/2024 AP Checks by Date - Detail by Check Date (12/4/2024 4:10 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference INV 167960 November Rental 60.00 Total for this ACH Check for Vendor 5587: 60.00 ACH 5665 METERING & TECHNOLOGY SOLUTI( 11/22/2024 INV6597 T-200 Meter 122.26 Total for this ACH Check for Vendor 5665: 122.26 ACH 6129 FAST SIGNS INC 11/22/2024 204-64155 Name Tag 18.00 Total for this ACH Check for Vendor 6129: 18.00 ACH 7501 KELLY & LEMMONS PA 11/22/2024 64170 October Prosecution 5,513.69 Total for this ACH Check for Vendor 7501: 5,513.69 ACH ALPI ALLEGRA PRINT & IMAGING INC 11/22/2024 173014 November Newsletter 1,190.35 173014 November Newsletter Postage Additional 43.78 173276 November Newsletter 2,445.62 173276 November Newsletter Postage Additional 43.78 173315 Water Letter 2,130.64 Total for this ACH Check for Vendor ALPI: 5,854.17 53001 1520 DENNIS BOLDT 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 140.03 Total for Check Number 53001: 140.03 53002 AR -BOLD BOLDT CAPITAL LLC 11/22/2024 GE 2021-0095 Escrow Refund GE 2021-0095; 3565 Pine Tree I 20,580.00 Total for Check Number 53002: 20,580.00 53003 1033 COMCAST 11/22/2024 44271.1224 Service 11/21-11/20 6.51 Total for Check Number 53003: 6.51 53004 1508 DAVID EHRENKROOK 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 23.94 Total for Check Number 53004: 23.94 53005 1522 LISA FENSKE 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 157.34 Total for Check Number 53005: 157.34 53006 1507 MACK FERTIG 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 49.56 Total for Check Number 53006: 49.56 53007 1512 CAROMYR FIGUEROA 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 62.93 Total for Check Number 53007: 62.93 AP Checks by Date - Detail by Check Date (12/4/2024 4:10 PM) Page 2 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 53008 1505 ALIREZA FOROOZAN YAZDANI 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 64.68 Total for Check Number 53008: 64.68 53009 1518 DANA GIBSON 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 121.15 Total for Check Number 53009: 121.15 53010 1517 ADAM HAHN 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 99.91 Total for Check Number 53010: 99.91 53011 1503 RODERICK HALE 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 78.46 Total for Check Number 53011: 78.46 53012 1511 MARK HELLENDRUNG 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 58.21 Total for Check Number 53012: 58.21 53013 1510 GARY HOTTMAN 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 58.21 Total for Check Number 53013: 58.21 53014 1513 MARK JEDLENSKI 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 35.16 Total for Check Number 53014: 35.16 53015 1514 KEITH JENSEN 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 44.51 Total for Check Number 53015: 44.51 53016 AR-JULI JULIAN M JOHNSON CONSTRUCTION 11/22/2024 GE 2021-00863 Escrow Refund GE 2021-00863; 3855 Lexingtor 5,704.64 ROW 2021-0089 Escrow Refund ROW 2021-00896; 3855 Lexing 15,000.00 Total for Check Number 53016: 20,704.64 53017 10579 LEVANDER GILLEN & MILLER P.A. 11/22/2024 42000E-1024 October Legal 117.50 42000E-1024 October Legal PC 24-009 #750 141.00 42000E-1024 October Legal 7,852.00 42000E-1024 October Legal 238.00 42000E-1024 October Legal 816.00 42000E-1024 October Legal 459.00 Total for Check Number 53017: 9,623.50 53018 1523 CHRISTOPHER MANRODT 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 157.34 Total for Check Number 53018: 157.34 53019 1516 ANTHONY MCGINNITY 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 96.76 AP Checks by Date - Detail by Check Date (12/4/2024 4:10 PM) Page 3 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 53019: 96.76 53020 10523 METRO-INET 11/22/2024 2254 IT Support -November 9,526.00 Total for Check Number 53020: 9,526.00 53021 1504 KEVIN MILLER 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 28.32 Total for Check Number 53021: 28.32 53022 10486 MINNESOTA METRO NORTH TOURISn 11/22/2024 111324 SpringHill Suites October 2024 Lodging Tax 11,857.81 Total for Check Number 53022: 11,857.81 53023 0600 NCPERS GROUP LIFE INS 11/22/2024 315800122024 December Insurance 80.00 Total for Check Number 53023: 80.00 53024 NSCC NORTH SUBURBAN COMMUNICATIOI 11/22/2024 2024-563 Q3 2024 Contribution 6,431.84 Total for Check Number 53024: 6,431.84 53025 0155 OFFICE OF MN IT SERVICES 11/22/2024 W24100629 October Phones 750.62 Total for Check Number 53025: 750.62 53026 1521 ROBERT OPHAUG 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 68.82 Total for Check Number 53026: 68.82 53027 0811 RAMSEY COUNTY 11/22/2024 SHRFL-002278 Law Enforcement -November 131,853.14 Total for Check Number 53027: 131,853.14 53028 6748 RELIANCE STANDARD 11/22/2024 GL154938.1224 December Insurance 1,589.64 Total for Check Number 53028: 1,589.64 53029 0282 REPUBLIC SERVICES #899 11/22/2024 0899-004592016 Recycling Revenue Sharing -October -775.94 0899-004592016 Recycling -October 9,272.97 Total for Check Number 53029: 8,497.03 53030 1519 NATHAN ROLLOFF 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 63.96 Total for Check Number 53030: 63.96 53031 10354 ST. PAUL PIONEER PRESS 11/22/2024 1024572589 PC 24-016 #777 Legal Notice 45.76 1024572589 Zoning Code Amendment-Canabis 43.68 1024572589 Franchise Fees 244.40 AP Checks by Date - Detail by Check Date (12/4/2024 4:10 PM) Page 4 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for Check Number 53031: 333.84 53032 STED DAVID STEWART 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 21.09 Total for Check Number 53032: 21.09 53033 1509 OVE SUNDBERG 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 26.18 Total for Check Number 53033: 26.18 53034 1506 GAIL TELLANDER 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 44.05 Total for Check Number 53034: 44.05 53035 TOLA AMY TOLBERT 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 40.12 Total for Check Number 53035: 40.12 53036 1161 VALLEY -RICH CO INC 11/22/2024 33917 Water Main Repair-Karth Lake/Amble 5,268.50 Total for Check Number 53036: 5,268.50 53037 1515 JONATHAN VANBUREN 11/22/2024 111324 2024 PMP Special Assessment Interest Refund 38.15 Total for Check Number 53037: 38.15 Total for 11/22/2024: 420,415.93 ACH 10476 TWIN CITIES COMMERCIAL CLEANEI 11/29/2024 11241361 Janitorial Services -November 1,554.58 Total for this ACH Check for Vendor 10476: 1,554.58 ACH 1125 BOLTON & MENK INC 11/29/2024 0349463 2025 Park Improvement 9/14-10/11 875.00 Total for this ACH Check for Vendor 1125: 875.00 ACH 1223 ADAM'S PEST CONTROL - MAIN 11/29/2024 4027382 November Pest Control 85.83 Total for this ACH Check for Vendor 1223: 85.83 ACH 1785 ECOTHYNK 11/29/2024 409111 October UB Statements 668.27 409111 October UB Statements 668.28 409111 October UB Statements 668.28 Total for this ACH Check for Vendor 1785: 2,004.83 ACH ESRI ESRI 11/29/2024 94839046 Agreement Fee 11/10/2024-11/09/2025 3,100.00 94839046 Agreement Fee 11/10/2024-11/09/2025 3,100.00 94839046 Agreement Fee 11/10/2024-11/09/2025 1,550.00 AP Checks by Date -Detail by Check Date (12/4/2024 4:10 PM) Page 5 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference 94839046 Agreement Fee 11/10/2024-11/09/2025 1,550.00 94839046 Agreement Fee 11/10/2024-11/09/2025 3,100.00 94839046 Agreement Fee 11/10/2024-11/09/2025 3,100.00 ACH TOII 110124 ACH ACH001 BAARS 112024 CHRIM112024 CHRIM112024 CHRIM112024 CHRIM112024 CHRIM112024 CHRIM112024 CHRIM112024 CHRIM112024 FRIDJ112024 HANSJ112024 HANSJ112024 HANSJ112024 HANSJ112024 HANSJ112024 HANSJ112024 HANSJ112024 HANSJ112024 JAGOJ112024 MIKAT 112024 MIKAT112024 MIKAT112024 MIKAT112024 MIKAT112024 MIKAT112024 ACH ACH002 48745 ACH ACH004 41177811 Total for this ACH Check for Vendor ESRI: TOKLE INSPECTIONS INC 11/29/2024 November Electrical Inspections Total for this ACH Check for Vendor TOII: US BANK 11/29/2024 MENARDS BLAINE MN -Burlap for Parks MENARDS BLAINE MN -antifreeze KWIK TRIP #454-Training Per Diem KWIK TRIP #454-Training Per Diem KWIK TRIP #454-Training Per Diem THE HOME DEPOT #2828-Tennis Net Plugs-R KWIK TRIP #454-Training Per Diem KWIK TRIP #454-Training Per Diem SQ *LIGHTBULBS.COM-Bulbs - City Hall PRAIRIE MOON NURSERY -plants JIMMY JOHNS - 1532 - CC Meeting 10/28 DAVANNIS #10 ARDEN HILL -CC Meeting 11, EZCATER*HONEY BAKED HA -Election EZCATER*HONEY BAKED HA -Election EZCATER*HONEY BAKED HA -Election FESTIVAL FOODS #10-Election DAVANNIS #10 ARDEN HILL -CC Meeting 10, JIMMY JOHNS - 1532 - CC Worksession 10115 URBAN LAND INSTITUTE -Membership APPLE.COM/BILL I -Cloud HARBOR FREIGHT TOOLS 137-Supplies METAL SUPERMARKETS ROSEVI-Supplies FLEET FARM 3 1 00-Supplies MENARDS FRIDLEY MN -Supplies MENARDS BLAINE MN -Supplies Total for this ACH Check for Vendor ACH001: AFLAC 11/29/2024 Insurance Premiums -November 2024 Total for this ACH Check for Vendor ACH002: FURTHER 11/29/2024 Health Care FSA-November Total for this ACH Check for Vendor ACH004: ACH ACH005 MINNESOTA REVENUE -SALES & USE 11/29/2024 111924 October Sales/Use Tax 111924 October Sales/Use Tax Total for this ACH Check for Vendor ACH005: 53038 1193 FURTHER INC 11/29/2024 17102796 November Participant Fee Total for Check Number 53038: 15,500.00 1,829.00 1,829.00 356.16 96.99 18.95 25.23 21.97 31.75 15.66 16.75 175.88 1,011.00 293.31 85.39 248.76 257.54 271.73 94.92 90.80 163.31 250.00 0.99 254.06 41.35 80.49 80.91 29.09 4,012.99 45.52 45.52 489.05 489.05 21,852.20 -0.20 21,852.00 56.60 56.60 AP Checks by Date - Detail by Check Date (12/4/2024 4:10 PM) Page 6 Check No Vendor No Vendor Name Check Date Check Amount Invoice No Description Reference Total for 11/29/2024: 48,305.40 Report Total (61 checks): 468,721.33 AP Checks by Date -Detail by Check Date (12/4/2024 4:10 PM) Page 7 CONSENT ITEM - 8B -ADEN HILLS MEMORANDUM DATE: December 9, 2024 Honorable Mayor and City Councilmembers TO: Jessica Jagoe, Interim City Administrator FROM: Joua Yang, Finance Director SUBJECT: 2025 Non -Union Employee Compensation Plan Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • 2025 non -union employee compensation plan. Background Annually, the City Council evaluates its compensation plan and determines if a cost of living adjustment (COLA) is appropriate. The 2025 budget was prepared with a 3.0% increase for non- union employees and a 3.0% increase for I.O.U.E. union members (the 2025 increase amount for union members is being reviewed under agenda item 8F). The non -union compensation plan includes the implementation into the grid (add 3 steps, drop 3 steps) per the David Drown and Associates compensation and class study consistent with the motion of the City Council at the September 23, 2024 meeting. The seasonal employee compensation plan has been reviewed by staff and adjustments have been made where applicable. These increases have been accounted for in the proposed budget. Attached for Council approval are the compensation plans for January 1, 2025, for non -union employees as well as the proposed 2025 seasonal employee compensation plan. Budget Impact The rates have been reflected in the proposed 2025 budget. Attachments Attachment A: Proposed 2025 Non -Union Employee Compensation Plan Attachment B: Proposed 2025 Seasonal Compensation Plan Page l of 1 Attachment A NON -UNION HOURLY Step Pts Grade 1 2 3 4 5 6 7 8 9 0 48 1 20.07 20.68 21.30 21.94 22.59 23.27 23.97 24.69 25.43 49 64 2 21.28 21.92 22.58 23.25 23.95 24.67 25.41 26.17 26.96 65 82 3 22.56 23.23 23.93 24.65 25.39 26.15 26.93 27.74 28.57 83 100 4 23.91 24.63 25.37 26.13 26.91 27.72 28.55 29.41 30.29 101 120 5 25.34 26.10 26.89 27.69 28.53 29.38 30.26 31.17 32.11 121 142 6 6.86 27.67 28.50 29.36 30.24 31.14 32.08 33.04 34.03 143 165 7 28.48 29.33 30.21 31.12 32.05 33.01 34.00 35.02 36.07 166 189 8 30.19 31.09 32.02 32.98 33.97 34.99 36.04 37.12 38.24 190 215 9 32.00 32.96 33.95 34.96 36.01 37.09 38.21 39.35 40.53 216 242 10 33.92 34.93 35.98 37.06 38.17 39.32 40.50 41.71 42.96 243 271 11 35.95 37.03 38.14 39.28 40.46 41.68 42.93 44.22 45.54 272 302 12 38.11 39.25 40.43 41.64 42.89 44.18 45.50 46.87 48.27 303 335 13 40.39 41.61 42.85 44.14 45.46 46.83 48.23 49.68 51.17 336 370 14 42.82 44.10 45.43 46.79 48.19 49.64 51.13 52.66 54.24 371 407 15 45.39 46.75 48.15 49.60 51.08 52.62 54.20 55.82 57.50 408 - 446 16 48.11 49.55 51.04 52.57 54.15 55.77 57.45 59.17 60.95 447 - 487 17 51.00 52.53 54.10 55.73 57.40 59.12 60.89 62.72 64.60 488 - 530 18 54.06 55.68 57.35 59.07 60.84 62.67 64.55 66.48 68.48 531 - 575 19 57.30 59.02 60.79 62.61 64.49 66.43 68.42 70.47 72.59 576 620 20 60.74 62.56 64.44 66.37 68.36 70.41 72.53 74.70 76.94 621 - 665 21 64.38 66.31 68.30 70.35 72.46 74.64 76.88 79.18 81.56 666 - 710 22 68.25 j 70.29 j 72.40 74.57 76.81 79.12 81.49 83.93 86.45 711 - 755 23 72.34 74.51 76.75 79.05 81.42 83.86 86.38 88.97 91.64 756 - 800 24 76.68 78.98 81.35 83.79 86.31 88.89 91.56 94.31 97.14 NON -UNION MONTHLY Step Pts Grade 1 2 3 4 5 6 7 8 9 0 - 48 1 3,479.66 3,584.05 3,691.58 3,802.32 3,916.39 4,033.88 4,154.90 4,279.55 4,407.93 49 - 64 2 3,688.44 3,799.10 3,913.07 4,030.46 4,151.38 4,275.92 4,404.19 4,536.32 4,672.41 65 - 82 3 3,909.75 4,027.04 4,147.85 4,272.29 4,400.46 4,532.47 4,668.45 4,808.50 4,952.75 83 - 100 4 4,144.34 4,268.67 4,396.73 4,528.63 4,664.49 4,804.42 4,948.55 5,097.01 5,249.92 101 - 120 5 4,393.00 4,524.78 4,660.53 4,800.34 4,944.35 5,092.69 5,245.47 5,402.83 5,564.91 121 - 142 6 4,656.57 4,796.27 4,940.16 5,088.37 5,241.02 5,398.25 5,560.19 5,727.00 5,898.81 143 - 165 7 935.97 5,084.05 5,236.57 5,393.67 5,555.48 5,722.14 5,893.81 6,070.62 6,252.74 166 - 189 8 5,232.13 5,389.09 5,550.76 5,717.29 5,888.81 6,065.47 6,247.43 6,434.86 6,627.90 190 - 215 9 5,546.06 5,712.44 5,883.81 6,060.32 6,242.13 6,429.40 6,622.28 6,820.95 7,025.58 216 - 242 10 5,878.82 6,055.18 6,236.84 6,423.94 6,616.66 6,815.16 7,019.62 7,230.21 7,447.11 243 - 271 11 6,231.55 6,418.49 6,611.05 6,809.38 7,013.66 7,224.07 7,440.79 7,664.02 7,893.94 272 - 302 12 6,605.44 6,803.60 7,007.71 7,217.94 7,434.48 7,657.52 7,887.24 8,123.86 8,367.57 303 - 335 13 7,001.77 7,211.82 7,428.17 7,651.02 7,880.55 8,116.97 8,360.48 8,611.29 8,869.63 336 - 370 14 7,421.87 7,644.53 7,873.86 8,110.08 8,353.38 8,603.98 8,862.10 9,127.97 9,401.81 371 - 407 15 7,867.19 8,103.20 8,346.30 8,596.69 8,854.59 9,120.22 9,393.83 9,675.65 9,965.91 408 - 446 16 8,339.22 8,589.39 8,847.07 9,112.49 9,385.86 9,667.44 9,957.46 10,256.18 10,563.87 447 87 17 8,839.57 9,104.76 9,377.90 9,659.24 9,949.01 10,247.48 10,554.91 10,871.56 11,197.70 488 - 530 18 9,369.94 9,651.04 9,940.57 10,238.79 10,545.95 10,862.33 11,188.20 11,523.85 11,869.56 531 - 575 19 9,932.14 10,230.10 10,537.01 10,853.12 11,178.71 11,514.07 11,859.49 12,215.28 12,581.74 576 - 620 20 10,528.07 10,843.91 11,169.23 11,504.30 11,849.43 12,204.92 12,571.06 12,948.20 13,336.64 621 - 665 21 11,159.75 11,494.55 11,839.38 12,194.56 12,560.40 12,937.21 13,325.33 13,725.09 14,136.84 666 - 710 22 11,829.34 12,184.22 12,549.74 12,926.24 13,314.02 13,713.44 14,124.85 14,548.59 14,985.05 711 - 755 23 12,539.10 12,915.27 13,302.73 13,701.81 14,112.87 14,536.25 14,972.34 15,421.51 15,884.15 756 - 800 24 13,291.44 13,690.19 1 14,100.89 14,523.92 14,959.64 15,408.43 15,870.68 1 16,346.80 1 16,837,20 NON -UNION YEARLY Step Pts Grade 1 2 3 4 5 6 7 8 9 0 - 48 1 41,755.96 43,008.64 44,298.90 45,627.87 46,996.70 48,406.61 49,858.80 51,354.57 52,895.20 49 - 64 2 44,261.32 45,589.16 46,956.84 48,365.54 49,816.51 51,311.00 52,850.33 54,435.84 56,068.92 65 - 82 3 46,917.00 48,324.51 49,774.25 51,267.47 52,805.50 54,389.66 56,021.35 57,701.99 59,433.05 83 - 100 4 49,732.02 51,223.98 52,760.70 54,343.52 55,973.83 57,653.04 59,382.63 61,164.11 62,999.04 101 - 120 5 2,715.94 54,297.42 55,926.34 57,6D4.13 59,332.26 61,112.22 62,945.59 64,833.96 66,778.98 121 - 142 6 55,878.90 57,555.26 59,281.92 61,060.38 62,892.19 64,778.96 66,722.33 68,724.00 70,785.72 143 - 165 9,231.63 61,008.58 62,838.84 64,724.00 66,665.72 68,665.70 70,725.67 72,847.44 75,032.86 166 - 189 8 62,785.53 64,669.10 66,609.17 68,607.44 70,665.67 72,785.64 74,969.21 77,218.28 79,534.83 190 - 215 6,552.66 68,549.24 70,605.72 72,723.89 74,905.61 77,152.77 79,467.36 81,851.38 84,306.92 216 - 242 10 70,545.82 72,662.20 74,842.06 77,087.32 79,399.94 81,781.94 84,235.40 86,762.46 89,365.34 243 - 271 11 74,778.57 77,021.93 79,332.59 81,712.56 84,163.94 86,688.86 89,289.52 91,968.21 94,727.26 272 - 302 12 79,265.28 81,643.24 84,092.54 86,615.32 89,213.78 91,890.19 94,646.90 97,486.30 100,410.89 303 - 335 13 84,021.20 86,541.84 89,138.09 91,812.24 94,566.60 97,403.60 100,325.71 103,335.48 106,435.54 336 - 370 14 89,062.47 91,734.35 94,486.38 97,320.97 100,240.60 103,247.82 106,345.25 109,535.61 112,821.68 371 - 407 15 94,406.22 97,238.41 100,155.56 103,160.23 106,255.03 109,442.69 112,725.97 116,107.75 119,590.98 408 - 446 16 100,070.60 103,072.71 106,164.89 109,349.84 112,630.34 116,009.25 119,489.52 123,074.21 126,766.44 447 - 487 17 106,074.83 109,257.08 112,534.79 115,910.83 119,388.16 122,969.80 126,658.90 130,458.66 134,372.42 488 - 530 18 112,439.32 115,812.50 119,286.88 122,865.48 126,551.45 130,347.99 134,258.43 138,286.18 142,434.77 531 - 575 19 119,185.68 122,761.25 126,444.09 130,237.41 134,144.53 138,168.87 142,313.94 146,583.35 150,980.85 576 - 620 20 126,336.82 130,126.93 134,030.73 138,051.66 142,193.21 146,459.00 150,852.77 155,378.35 160,039.71 621 - 665 21 133,917.03 137,934.54 142,072.58 146,334.75 150,724.80 155,246.54 159,903.94 164,701.06 169,642.09 666 - 710 22 141,952.05 146,210.61 150,596.93 155,114.84 159,768.29 164,561.33 169,498.17 174,583.12 179,820.61 711 - 1755 1 23 150,469.18 154,983.25 159,632.75 164,421.73 169,354.38 174,435.01 179,668.06 185,058.11 190,609.85 756 - 1800 1 24 1 159,497.33 1 164,282.25 169,210.71 174,287.03 179,515.65 184,901.11 190,448.15 196,161.59 202,046.44 It Attachment B -ARZEN HILLS PW Seasonal/Parks and Recreation 2025 Part -Time Pay Scale Playground Leaders/Special Event/Trip Chaperone: Q'�0 $,� *Q 00 $,�0 $14-55 $13.80 $14.05 *$14.30 $14.65 $14.90 * Pay rate based on qualifications and experience (college level entry) Program Instructor I: Soccer/pre-soccer; basketball; sports hour/Pee Wee sports; pre-tball; flag football; soccer/tball mini camp; art programs, floor hockey; volleyball (classes are usually 1 hr) Steps: $14-60 $,� *$15.15 $15.40 $15.95 $14.90 $15.15 *$15.50 $15.75 $16.35 * Pay rate based on qualifications and experience (college level entry) Program Instructor II: Tennis, Baby -Sitting Steps: e'er $16..00 $ ,� $16.80 $17.05 $16.10 $16.35 $16.60 $17.20 $17.45 Program Instructor III: Ice skating instructor, hockey skills instructor Steps: $17..70 $4 8.00 $18.25 $4 8. 50 $19.05 $18.05 $18.40 $18.65 $18.90 $19.50 Program Instructor IV: Sports coordinator, lead summer staff Qi 5.75 $16.00 $,� $,� $16.80 $16.10 $16.35 $16.60 $16.95 $17.20 Youth Umpires/Referees: Softball Umpire per game / Soccer referee per game Steps: , Q'� e,� 99 Q,� $20.95 $19.25 $19.75 *$20.35 $20.95 $21.45 * Certified Entry Maintenance Worker: Q'� Q'� $20.50 $21.50 $22.59 $18.70 $19.70 $20.70 $21.70 $22.70 Ice Rink Attendants: Q'� $12.90 *Q� Q,� e'er $12.95 $13.20 *$13.45 $13.80 $14.05 * College level entry Park Attendants: Adult Softball; Soccer Steps: Q'� e'er 5 Q,� $13.70 $12.95 $12.70 * $13.45 $13.80 $14.05 * College level entry Private Lessons: Tennis, Ice Skating, Specialty Skill Classes - per hour only CONSENT ITEM - 8C -ADEN HILLS MEMORANDUM DATE: December 9, 2024 Honorable Mayor and City Councilmembers TO: Jessica Jagoe, Interim City Administrator FROM: Joua Yang, Finance Director SUBJECT: 2025 City Contribution to Employee Monthly Benefits Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: Resolution 2024-056 setting the City Contribution to Employee Monthly Benefits for the 2025 benefit year. Background Each year, the City needs to review the employee benefit options for the coming year and set the monthly contribution rates. Discussion The City is maintaining its current health and dental insurance provider, Health Partners, rate increases for medical were approximately eighteen percent, while dental did not see an increase (Staff did ask NFP to compare rates to other providers and staying with Health Partners was the least expensive). No changes were made to the Life, Short Term or Long Term Disability benefits. The only change being proposed this year is for non -union employees on the family plan; they will see their contribution go from $315 to $330.75 per month, which is a five percent increase. Budtet Impact The increases have been accounted for in the proposed 2025 budget. Attachments Attachment A: Resolution 2024-056 Page l of 1 'It �flR��HIII,S CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2024-056 Attachment A RESOLUTION APPROVING THE 2025 CITY CONTRIBUTION TO EMPLOYEE MONTHLY BENEFITS WHEREAS, the City Council of Arden Hills does hereby approve the contribution of $52.66 per month toward dental insurance and $125.00 toward HSA, if the HSA plan is selected and the employee meets the legal eligibility requirements. Employees electing HSA family medical coverage will pay $330.75 toward the premium. Employee cost options are as follows: Non -Union employees Employee Cost City pays HSA Health plan Single $ 0.00 Balance of premium Family $330.75 Balance of premium Opt Out $ 0.00 $175.00 Dental Single $ 0.00 $ 52.66 Employee + 1 $ 57.16 $ 52.66 Family $ 67.31 $ 52.66 City will contribute $125.00 per month to the employees' HSA plan only if the employee meets the legal eligibility requirements. If an employee chooses a higher cost plan, they will be responsible for the difference. Eligible employees who select to opt out of health insurance will receive a monthly taxable sum of $175.00. Union employees Negotiated as part of the Union Contract, see most recent Collective Bargaining Agreement. WHEREAS, the City Council of Arden Hills does hereby approve a contribution for full time employees for $20,000 Basic Life Insurance (monthly amount remaining at $4.30 in 2025), and for Short Term and Long Term Disability (no increase in premiums for 2025). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City does hereby approve the contribution toward bargaining and non - bargaining unit employee benefits as stated above. To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Page 1 of 2 ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9tb DAY OF DECEMBER 2024. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Page 2 of 2 CONSENT ITEM - 8D -fi �EHILLS MEMORANDUM DATE: December 9, 2024 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, Interim City Administrator SUBJECT: 2025 Northeast Youth and Family Services Agreement Renewal Budgeted Amount: Actual Amount: Funding Source: $24,469 $24,119.16 General Fund Council Should Consider Motion to approve, table or deny the following: • 2025 Agreement with Northeast Youth and Family Services Background NYFS is a non-profit social service agency whose mission is to meet the unmet developmental needs of at -risk youth and families within their community environment with emphasis on providing services through collaboration and coordination with existing community resources. These services are available to youth and families residing in the northern suburbs of Ramsey and Washington County, including, but not limited to, the municipalities which are signatory to agreements which are identical to this Agreement ("participating municipalities") and students and families from Independent School Districts 621, 622, 623, 624, 282, and 832. In 2023, the City Council re-entered into an agreement with Northeast Youth and Family Services (NYFS) to provide community driven, trauma informed and culturally responsive mental health services to the area. Budget Impact This agreement has been programmed into the 2025 budget. Attachments Attachment A: NYFS Agreement Attachment B — Description of NYFS Programming Attachment C - Summary of Services CY24 Report Page 1 of 1 • NYFSNortheast Youth Family Services Attachment A AGREEMENT 1. PARTIES This agreement is made and entered into by and between the City of Arden Hills, Minnesota ("Municipality") and Northeast Youth and Family Services ("NYFS"). 2. RECITALS a. NYFS is a non-profit social service agency whose mission is to meet the unmet developmental needs of at -risk youth and families within their community environment with emphasis on providing services through collaboration and coordination with existing community resources. These services are available to youth and families residing in the northern suburbs of Ramsey and Washington County, including, but not limited to, the municipalities which are signatory to agreements which are identical to this Agreement ("participating municipalities") and students and families from Independent School Districts 621, 622, 623, 624, 282, and 832. b. Through this Agreement the Municipality intends to contract with NYFS to provide such services to its residents and to act as a sponsor of NYFS by providing financial support, a method to establish appropriate services to be provided and policy guidance for its activities. c. This Agreement shall be used as the formal agreement between NYFS and each of the participating municipalities. This Agreement is intended to continue the spirit of cooperation and collaboration in the provision of social services between the Municipality and NYFS. 3. TERMS AND CONDITIONS In consideration of the mutual understandings of this Agreement, the parties hereby agree as follows: a. Prior Agreements Cancelled. By execution of this Agreement any prior agreements and amendments thereto between the parties are hereby cancelled. b. Services Provided. NYFS shall provide the Municipality and its residents with youth and family programs set forth in the Addendum attached hereto. c. Principles of Service and Program Establishment and Operations. On a yearly basis and prior to submission of its annual budget, as provided for hereafter, NYFS shall: Report regarding proposed changes in services and programs to the Municipality; and Establish a fair and open bidding/request for proposal (RFP) process to contract, manage or provide such services and programs, which are not directly provided by NYFS staff. d. Funding In addition to the participating municipalities' share of the annual budget, funds for the operation of NYFS will be raised by NYFS endeavoring to secure user fees, grants and appropriations from private organizations, the State of Minnesota, Federal and County agencies, and other legal and appropriate sources. The Municipality shall pay annually to NYFS the base amount listed in Exhibit A. This base amount will be adjusted annually for inflation/deflation based on the Standard Metropolitan Statistical Area Consumer Price Index for All Urban Consumers (CPI-U) and municipal population estimates based on MN State Demographic Center. Any adjustment in the payment beyond those indicated by reference to the CPI-U shall require approval of each of the participating municipalities. iii. Any new municipality joining into this agreement will pay a base amount annually to NYFS that is on par with the amount paid by current participating municipalities. iv. Amounts payable by the Municipality shall be paid to NYFS on or before January 301" of each year, or at a date mutually agreed upon by both parties, to cover the Municipality's share for that year. e. Board Representation. The Municipality shall have the right to NYFS Board Representation of City Council, staff or community members (as designated by the Municipality and approved by NYFS Board) on the Board of Directors as either a Board Member or Board Advisor. f. Further Obligations of NYFS. In addition to the obligations set forth elsewhere in this Agreement, this Agreement is further contingent upon NYFS doing the follows: The Bylaws of NYFS shall be amended to add provisions requiring an open process for contracting services as provided for in paragraph C.2., above, and prohibiting NYFS from supporting or opposing individual candidates for election to public office in any of the participating municipalities; and adding the requirement that IRS 501.C3 status be maintained. On or before June 30, of any year NYFS shall submit the proposed city budgeted amount for the subsequent year. iii. On or before December 31, of any year NYFS shall submit a written report to the Municipality including an Annual Report, the audited financial statement, and a program specific summary of services provided to the municipality; in addition, biannually NYFS shall submit a written report to the participating municipality. iv. Periodically advising the Municipality of services available through NYFS to the Municipality's residents; V. Establishing a sliding scale for services available through NYFS to the Municipality's residents and periodically advising the Municipality of such fees; vi. Providing other reasonable information requested by the Municipality; vii. Purchasing a policy of liability insurance in the amount of at least $1,500,000.00, naming the Municipality as an additional insured and providing a copy of the insurance certificate evidencing such policy to the Municipality; viii. Upon Request NYFS will provide the Municipality with a copy of its Articles of Incorporation, Bylaws, Amendments thereto, and the IRS tax exempt status letter; ix. NYFS shall defend and indemnify the Municipality from any and all claims or causes of actions brought against the Municipality of any matter arising out of this Agreement or the services provided pursuant to this Agreement; and, X. Without the written approval of the Municipality, NYFS will not enter into any agreement with any other municipality which differs from the terms and conditions of this Agreement. g. Term. The term of this agreement will be through December 31, 2025. Unless either party gives at least 6 months written notice of its intent to cancel this Agreement effective December 31 of the year in which the notice is made, NYFS will continue to provide services to the Municipality if a successor agreement has not been executed prior to the end of the term. h. (A) Distribution of Assets Upon Dissolution. If NYFS ceases to operate, the Board of Directors will do one of the following: Give the assets to one or more non-profit agencies providing similar social services in the northern suburbs of Ramsey County; or, ii. Form a new Foundation to fund appropriate social service programming in the northern suburbs of Ramsey County. The final Distribution of Assets Plan must be approved by the Ramsey County District Court. (B) Deviation from the Mission. If the City Council determines that NYFS has materially deviated from its mission (See II. Recitals, A.), the City Council may ask the NYFS Board of Directors to consider dissolving the agency and liquidating the assets. The Board will do one of the following: iii. Consider the request and by a majority vote deny it. iv. Consider the request and by a majority vote agree to modify the programs to be consistent with the mission. V. Consider the request and by a majority vote agree with the request and move to dissolve the agency and liquidate the assets. IN WITNESS WHEREOF, the parties have executed this Agreement on this date set forth below. MUNICIPALITY City of Arden Hills By: Elected Official Its: Clerk/Manager/Administrator Dated: NYFS Northeast Youth & Family Services Its: President/CEO Its: Chair of the Board of Directors Dated: LO _U O� }� a1 NN 0 >. LE OLL ZW 400 z N � ai � V L a C a) O 70 O f% ✓) R O O N >. LL O_ N O_ LC C V Q C Q o La - 7 a LL CL L C ) 06 t) O O t C m 7 R 0a m N Q O )v v > d - � 02 .�`+ O Z N C 3 E E O U .r V i C O UN ja O Q N .0 C m 2 I� M 1p W M CDN N Ln N T N V CO LO O Ll- O M Ga Efl Efl U> U> 619. � U W LQ O M M M (0 co I* co N co N O N 04 In O N M N M r r 6-Y 6 &D� N O N 00 Co I'll LO M M It to LO co I� (O N T M N P,-� r N Ln O O CO Ln I� O — V M (O 'It 0) N Cl) I-� Lo (o V N r O M O (O LP ) N') 'IT LC) O O M I� V Il- r 0) LC) co co _O N M V N CD co 'ITO I� LC) O O O O N O r 1- N N r N P. r (» 64 (» (» (» (» (» (» (» (» (» (» (» (» (» (» fA O N LO N 0) N M Ih N It (O M O (O M h Ln CO V Ln I- Ln I'- O - M O mCO LO Cl) N N O N co L() O O Il- co V O O M 0) O V I-- N O LC)) N_ I� N r N (O N N M _O N CD O N (.0LP) O I� _ M Ln N (O N M N .1 N P- m N (O Ln -li M N M LO r CO N CO r M CO N N O ER(f)&f,(f)&f,(f)Ufl(f)ER(f)&f,(f) Uf)EA ER EA ER EA ER EA ER EA ER 0) ER UA Ufl UA Ufl UA Ufl fR CD CD r" co � co Cl � v (C Cl Cli Cl r N � N O r (s (s (s (» (» V� I� N 0) � (O LO II- co 0) co V 0) co M co V IT N O N CO O (O LO co V r- N co LO (O LO M (O 01 Ln Ln 4 CO Ln M N O 4 6 M 4 M a0 It LO It O M LO CO LO LO Co N O N Co MN N � O N O O O CO a1 (O O M M h N V V N LO N N I� W O 0) M L( ) CO l0 N M LO — CO N (.0 co LO N N a0 i� a N aaa UN) > m 3 = a) om � 0 � U) 0 ) o o °�>o U 7 O ¢ o0) >, co -0 !4 O 0 LL J 2 Z Z Q' Cn CO m 2 > U > J Q H Transforming Lives Our mission is to transform lives by ensuring access to care that nurtures healing, cultivates community, and inspires hope. welcome Northeast Youth & Family Services is a community -driven, trauma -informed, and culturally responsive mental health and community service agency. We serve clients of all ages and specialize in supporting youth and their families. Our commitment to equity, authenticity, and community -driven services provides hope for many in our community who face financial, cultural, linguistic, and logistical barriers to care. Our sliding -fee scale means our doors are open to all, regardless of financial circumstances. Our focus on transformative relationships informs our collaboration with families, school staff, and law enforcement and enhances the positive impact on our clients and the communities we serve. Together, we are doing so much more than we could ever achieve on our own. !11 NYFS.ORG Mental Health Services NYFS mental health services are culturally responsive, trauma informed, and community -centered. Mental Health Clinics We collaborate with clients to identify their goals and develop a plan to help reduce challenging symptoms and increase their mental health and wellbeing. We believe healing and growth occur when clients can better understand their needs and experiences through a supportive relationship with a skilled, compassionate provider. Our goal is to offer clients quality mental health treatment within the context of their culture and lived experiences. We provide individual, couple, family, and group psychotherapy services attuned to the needs of each client, and we are the only nonprofit clinic in our area that specializes in serving youth and families. Our providers have a diverse array of training and experience and offer specialized child -centered play therapy, art therapy, trauma -focused therapy, and child and adolescent psychiatry services. We are proud to meet clients where they are in their health and healing journey. We serve clients seeking care for: • depression S anxiety • relationship concerns • parenting support • identity exploration S development • traumatic experiences • attention challenges • autism • mood & psychotic disorders • and a variety of goals School -Based Mental Health related h enhancing mental health and Our school -based services provide mental health support to students in relationships. four northeast metro school districts. Staff provide individual and group therapy to address issues related to trauma, depression, anxiety, and other concerns to elementary, middle, and high school youth. NYFS therapists collaborate with school staff to support student mental health needs in the classroom. Therapists also serve as a resource for schools, sharing their expertise while helping staff attend to the mental health needs of the school as a whole. This helps create better social, emotional, and academic outcomes for students, teachers, and schools. Day Treatment Program Our Day Treatment program offers therapeutic support to youth who are struggling with mental health symptoms that negatively affect their daily functioning. Our services are trauma - informed, culturally -responsive and individualized. We serve teens age 12-18 and specialize in serving those who have experienced trauma and are coping with moderate to severe anxiety or depression. We combine coping skills and behavioral interventions with group, individual, and family therapy. Our half -day therapeutic programming is paired with half -day educational services in partnership with the Mounds View School District. With these supports, youth are better able to identify, express, and regulate their emotions, heal from challenging past experiences, and connect with their families and communities in positive ways. NYFS0 Community Services Diversion Program The Diversion Program is an alternative to the traditional juvenile justice system that works with youth ages 12-17 who have justice system involvement including theft, disorderly conduct, or alcohol/drug use. Using restorative principles, we help youth address the incident and harm caused, rebuild their lives, and get back on track. Youth attend one-to-one consultations, educational seminars with their parents, perform community service, and if applicable, pay restitution. Youth may also complete service projects, write apology letters to those they have harmed, and participate in chemical use testing. The program works to reduce the number of negative contacts youth have with law enforcement while significantly reducing the likelihood that they will reoffend in the future. Community Advocate Program Community Connections Program The Community Connections Program is a seven -week, group -based experience for youth that builds social skills, self-confidence, and resilience through career exploration, self -reflection, volunteer activities, and contacts with other community service organizations. It is offered to youth who would benefit from deeper and healthier connections with peers, adults, and their community. Components of the program include community service, work skills identification, and development of key life skills. Youth benefit from social connections with their peers and supportive adults while learning about resources in their community that will help them now and in the future. Youth are also introduced to activities that promote healthy living through nutrition, fitness, routine setting, time management, goal setting and moderation. Combined together, these components foster self-awareness, confidence, social skill development, and resilience. Through partnerships with five local law enforcement departments, our Community Advocate Program co -creates public safety by supporting citizens who have needs outside of the scope of law enforcement. The program serves adults who have had repeated contact with law enforcement and have underlying needs that cannot be resolved by law enforcement alone. The advocate provides crisis intervention services, mental health support, referrals for chemical health services, assists with homelessness prevention, and support for survivors of abuse. By serving as a bridge between law enforcement, case managers, caregivers, and family members, the advocate is able to improve the quality of life of our clients while reducing reliance on law enforcement. The last few years have been really tough on our youth. A lot of those connections, and feeling like being a part of a community, have gone away. Youth and their families are really struggling and that's why programs like these are so important. — Erika Scheider, Roseville Chief of Police Organizational Values Equity, Inclusion, and Belonging We envision a We are dedicated to creating an inclusive, accessible, and accepting environment that embraces diverse world where perspectives and backgrounds. It is our responsibility to work toward systemic justice and provide care thriving individuals individualized to client needs. and families are Authenticity We strive to be genuine, grounded, and true to our the building blocks values in order to be both trusting and trustworthy. We of safe, unified are invested in learning and we approach each encounter with humility and sincerity. communities Community Driven established Our services are driven by the strengths and needs of our community. Through collaboration with clients and through a network community members we ensure our services are financially, logistically, linguistically, and culturally accessible. of empowered Integrity and collaborative We are accountable, ethical, fiscally responsible, transparent, and dedicated to aligning our decisions partnerships. with our organizational values. Transformative Relationships We believe that healing and growth happen in the context Transforming lives of empathic, client -centered, intentional relationships. together. We bear witness to our clients' journeys with curiosity and kindness to promote transformational change. Innovation We look beyond what is and imagine what could be. We stay on the leading edge of care by encouraging our clients and staff to explore their passions and strengths with a creative and playful spirit. Wellbeing We believe that staff wellness and work sustainability are key to providing excellent mental health care. We understand the importance of organizational supports for secondary traumatic stress and are committed to a family - first work philosophy for staff. i • NTFS Northeast Youth 8 Family Services Transforming Lives Shoreview Headquarters 3490 Lexington Avenue North, Suite 205 Shoreview, MN 55126 Phone: (651) 486-3808 Fax: (651) 486-3858 White Bear Lake Clinic 1280 North Birch Lake Blvd. White Bear Lake, MN 55110 Phone: (651) 429-8544 Fax: (651) 407-5301 OUR PARTNERS MUNICIPALITIES Arden Hills Birchwood Village Falcon Heights Hugo Little Canada Lauderdale Mahtomedi Mounds View New Brighton North Oaks Roseville St. Anthony Shoreview Vadnais Heights White Bear Lake White Bear Township SCHOOL DISTRICTS Roseville Area Schools Mounds View Public Schools St. Anthony - New Brighton Schools White Bear Lake Area Schools PUBLIC SAFETY Mounds View New Brighton Ramsey County Attorney's Office Roseville St. Anthony White Bear Lake NYFSorg O Northeast Youth & Family Services NYFS.ORG ©2023 Northeast Youth & Family Services. All rights reserved. Restori Power Our Restoring Power program supports victim -survivors who have experienced a range of abusive behaviors from others, including emotional, psychological, physical, technological, and sexual violence. We work with children, adolescents, and adults. In our work with youth, we recognize and help to heal the effects of witnessing violence, even when the child has not directly experienced abuse. We support individuals and families as they seek safety in many different ways. People come to NYFS with a variety of situations and needs, which can include: • The family wants to stay together and for the violence to stop • A person is in the process of leaving or has left an abusive relationship • The relationship violence was years or decades ago and the person is interested in deepening their healing and sense of connection to themselves, others, and/or a larger sense of meaning and purpose. If you think you or someone you care for has experienced any form of abuse or trauma, please reach out today to get support and resources to help you seek safety and recovery. VISIT NYFS.ORG NYFS offers many different services within our Restoring Power Program: • Safety planning • Emotional support and coping skills • Learning about abuse, its effects, and opportunities for healing • Information about victim rights and resources • Case management and resource referral • Legal advocacy: court and law enforcement interview accompaniment, applying for an Order for Protection or Harassment and Restraining Order • Individual Therapy: for all ages and is typically helpful for reducing mental health symptoms of trauma • Group Therapy: a variety of groups for all ages Take Your Next Step. Visit nyfs.org/community/domestic-violence- and-sexual-assault-services. To make an appointment, call 651-486-3808 or visit nyfs.org/start/appointment. RESOURCES:' 1 KM What constitutes 0� f The effects of abuse? ❑ r witnessing violence on youth. SCAN THE OR CODES WITH YOUR PHONE TO LEARN MORE Transforming lives by ensuring access to care that nurtures V healing, cultivates community, N F S and inspires hope. Northeast Youth NYFSorg O Fr Family Services Northeast Youths Family Services Transforming Lives ©2024 Northeast Youth & Family Services. All rights reserved. N��/ Northeast Youth Attachment C I FS S Family Services City of Arden Hills Report Period: July 1, 2023 to June 30, 2024 The following is a brief report on Northeast Youth & Family Services' programs that directly affect the residents of your community. If you have any questions about this report, please call Angela Lewis Dmello, President & CEO, at (651) 379-3404. Annual City Contract for Service in CY 2024 $23,303 Total cost of all services July 1, 2023-June 30, 2024 $25,162 (Please note that these numbers represent the actual cost of services provided, not what NYFS charges clients for these services. Because of your collaboration with NYFS, many of these services are offered free of charge or on a sliding -fee scale based on income.) Services Provided City Totals # of Clients Units Service Cost Contracted Services Mental Health 12 139 Sessions $ 21,962.00 Diversion Services 4 4 Youth $ 3,200.00 Total for Contracted Services 16 143 $ 25,162.00 Totals for all Individual Services 1 16 1 143 1 $ 25,162.00 *In addition to services provided by NYFS Staff, as part of the Diversion Program, 1 youth provided 16 hours of community service valued at $160. Northeast Youth and Family Services - I C O •� N • r /'♦ O D U) ' `I L / 4*.j N N •Q r (A LL >i0M z 0 > a E E L� T W C� cc cc N Ol rl ■ 00 rl M rl A + W ■ I _ /V^ O M M n o � ° •° c N £ N O T > C 0 Li C G Q_ E O U y O L F � M N rl � M m 7�a y `N r N♦ 'PV cot 4p ; O O U cN do 00 • • 0o N • CONSENT ITEM - 8E lt --ARQEN HILLS MEMORANDUM DATE: December 9, 2024 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, Interim City Administrator SUBJECT: Planning Case #24-009 — Lake Johanna Fire Department Development Agreement Council Should Consider Motions to approve, table, or deny the following: • Development Agreement for Lake Johanna Fire Department based on the City Council approval of Planning Case 24-009 on July 22, 2024. Background On July 22, 2024, the City Council approved a Conditional Use Permit, Site Plan Review and Planned Unit Development for the Lake Johanna Fire Department ("Developer") at 3535 Pine Tree Drive. The project was approved with 19 conditions. The project consists of the construction of a 41,000 square foot Headquarters Fire Station facility that will house administrative staff as well as a response crew and includes training facilities for the Department. This project requires a Development Agreement between the City and the Developer before the development permits can be issued. The City Attorney has prepared the Agreement and the document has been reviewed and approved by the Applicant and staff (Attachment A). Options and Motion Language Staff has provided the following motion language for this case. Approval: Motion to approve the Development Agreement for Lake Johanna Fire Department based on the City Council approval of Planning Case 24-009 on July 22, 2024. 2. Denial: Motion to deny the Development Agreement for Lake Johanna Fire Department based on the City Council approval of Planning Case 24-009 on July 22, 2024: the City Council should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. Pagel of 2 3. Table: Motion to table the Development Agreement for Lake Johanna Fire Department based on the City Council approval of Planning Case 24-009 on July 22, 2024. Budget Impact N/A Attachments A. Development Agreement Page 2 of 2 Attachment A (reserved for recording information) MASTER AND FINAL PLANNED UNIT DEVELOPMENT AGREEMENT and DEVELOPMENT AGREEMENT (Developer Installed Improvements) LAKE JOHANNA FIRE DEPARTMENT (PC24-009) THIS MASTER AND FINAL PLANNED UNIT DEVELOPMENT AND DEVELOPMENT AGREEMENT ("Agreement") is dated , 2024, and is by and between the CITY OF ARDEN HILLS, a Minnesota municipal corporation ("City"), and Lake Johanna Fire Department, a Minnesota nonprofit corporation, whose business address is 5545 Lexington Avenue North, Shoreview, Minnesota, 55126 (the "Developer"). 1. REQUEST FOR APPROVAL. The Developer has asked the City to approve a Development Agreement and Planned Unit Development ("PUD") for construction of the Lake Johanna Fire Department Fire Station (the "Development"). The land proposed to be developed is a 3.7-acre site and is situated at 3535 Pine Tree Drive, in the City of Arden Hills, County of Ramsey, State of Minnesota, and is legally described as set forth on Exhibit A ("Subject Property"). The Developer proposes to construct a 41,000 square foot headquarters fire station facility that will house administrative staff as well as response crew and will include training facilities for the Lake Johanna Fire Department. The property is zoned B-2, General Business Zoning District and is guided as Community Mixed Use. 2. CONDITIONS OF APPROVAL. A. The City hereby approves the Development on condition that the Developer enter into this Agreement; obtain a Conditional Use Permit as required by City Code; and record the CUP and this Agreement, together with any appropriate consents prior to the City's issuance of a building permit for, or development of, the Subject Property, in the Office of the Ramsey County Recorder and Ramsey County Registrar of Titles, as applicable, within sixty (60) days after the City Council approves the Agreement. B. The City hereby approves the Development on condition that the Developer Implement the conditions listed in Resolution No. 2024-037 Approving a Conditional Use Permit dated July 22, 2024. C. The City hereby grants approval to the Development as adopted on July 22, 2024, by Resolution No. 2024-037, and compliance with the terms and conditions of this Agreement and all other City requirements which are in effect. The specific conditions, requirements, and terms of approval are as set forth in City Resolution 2024-037, adopted by the Arden Hills City Council on the 22" d day of July, 2024. 3. RIGHT TO PROCEED. Within the Subject Property, the Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings until all the following conditions have been satisfied: 1) this Agreement has been fully executed by both parties and filed with the City Clerk, 2) the necessary security has been received by the City, 3) the CUP and this Agreement 2 have been recorded in the Office of the Ramsey County Recorder and/or Registrar, as applicable, and 4) the City's Administrator has issued a letter that the Developer may proceed. 4. RESERVED. 5. RESERVED. 6. CHANGES IN OFFICIAL CONTROLS. For two (2) years from the date of this Agreement, no amendments to the City's Comprehensive Plan, or official controls shall apply to or affect the use, development density, lot size, lot layout or dedications of the approved final plat or approved development unless required by state or federal law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in this Agreement to the contrary, to the full extent permitted by state law, the City may require compliance with any amendments to the City's Comprehensive Plan, official controls, platting or dedication requirements enacted after the date of this Agreement with respect to property which did not receive final plat or development approval less than two (2) years prior to any such amendments. 7. DEVELOPMENT PLANS. The Subject Property shall be developed in accordance with the plans submitted for the planned unit development and conditional use permit as reviewed and approved by the City on July 22, 2024 (collectively, the "Plans"). The Plans shall not be attached to this Agreement. The Plans may be prepared, subject to City approval, after entering the Agreement, but before commencement of any work in the PUD or on the Subject Property. The erosion control plan may also be approved by the Ramsey County Soil and Water Conservation District. If the Plans vary from the written terms of this Agreement, the approved plans shall control. 3 8. IMPROVEMENTS. The Developer shall install and pay for all improvements ("Improvements") as required to be built within the project as private improvements in accordance with the approved Plans: A. Sanitary Sewer System B. Water System C. Storm Sewer System D. Parking Lots E. Streets, Alleys and Driveways F. Concrete Curb and Gutter G. Site Grading, Ponding, and Erosion Control H. Landscaping I. Underground Utilities J. Surveying and Staking K. Sidewalks L. Traffic Control Signs The Improvements shall be installed in accordance with the City Code. The Developer will not use power equipment between the hours of 7:00 p.m. and 7:00 a.m. The Developer shall submit plans and specifications for permits, which have been prepared by a competent registered professional engineer to the City for approval by the City Engineer, which approval shall be provided on the condition that such submittals comply with the Plans and this Agreement. The Developer shall instruct its engineer to provide adequate field inspection personnel to assure an acceptable level of quality control. In addition, the City may, at the City's discretion and at the Developer's expense, have one or more City inspectors and a soil engineer inspect the work as the City may reasonably determine. The Developer, its contractors and subcontractors, shall follow all instructions received from the City's inspectors. The Developer or Developer's engineer shall provide for on -site project management. The Developer or Developer's engineer is responsible 4 for design changes and contract administration between the Developer and the Developer's contractor. The Developer or Developer's engineer shall schedule a pre -construction meeting at a mutually agreeable time at Arden Hills City Hall, or location designated by City staff, with all parties concerned, including City staff, to review the program for the construction work. If applicable, the Developer will install sidewalks just prior to the installation of the final lift of asphalt. 9. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction required by this Agreement, the sidewalk and related Improvements lying within public easements shall become City property without further notice or action. Upon completion of the public improvements, the City shall inspect the public improvements and notify Developer if any of the improvements do not conform to the requirements of this Agreement. Upon compliance with this Agreement with respect to public improvements, the City shall give formal notice of acceptance to Developer and thereafter Developer shall have no responsibility with respect to the maintenance of the public improvements, except during any warranty periods. 10. WARRANTY. The Developer warrants the sidewalk and related public improvements required to be constructed by it pursuant to this Agreement for a period of twenty- four (24) months from the date of acceptance by the City against poor material and faulty workmanship. Any trees and shrubs that are public improvements shall be warranted to be alive, of good quality, and disease free for twenty-four (24) months after planting. Any replacements shall be warranted for twenty-four (24) months from the time of planting. 11. IRON MONUMENTS. If any survey/plat monuments are disturbed during construction of the Development, the Developer's surveyor shall submit a written notice to the City certifying that such monuments have been reinstalled. 5 12. PERMITS. The Developer shall obtain or require its contractors and subcontractors to obtain, prior to any site activities, all necessary permits, including but not limited to the following to the extent required: • MPCA for Storm Water Issues, Sanitary Sewer and Hazardous Material Removal and Disposal • DNR for Dewatering • Rice Creek Watershed District • City of Arden Hills for Building Permits • City of Arden Hills Grading and Erosion Control Permit (Escrow will be determined at the time of application) • City of Arden Hills Water Connect Permit • City of Arden Hills Sewer Connect Permit • City of Arden Hills Right of Way Permit (Escrow will be determined at the time of application) 13. DEWATERING. Due to the variable nature of groundwater levels and stormwater flows, it will be the Developer's and the Developer's contractors and subcontractors responsibility to satisfy themselves with regard to the elevation of groundwater in the area and the level of effort needed to perform dewatering and storm flow routing operations. All dewatering shall be in accordance with all applicable county, state, and federal rules and regulations. DNR regulations regarding appropriations permits shall also be strictly followed. 14. TIME OF PERFORMANCE. Intentionally deleted. 15. LICENSE. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter the property to perform all work and inspections reasonably deemed appropriate by the City in conjunction with the Development. This license shall expire immediately upon the issuance of a certificate of occupancy by the City for the Development. 16. EROSION CONTROL. Prior to initiating site grading, the erosion control plan shall be implemented by the Developer and inspected and approved by the City. The City may impose additional erosion control requirements if reasonably required. All areas disturbed by the excavation and backfilling operations shall be stabilized immediately when it is known that construction activities will not resume for fourteen (14) days after the completion of the work, weather permitting, or plan to utilize temporary cover on portions of the site that will sit dormant for these periods of time whether or not final grading has been completed unless authorized and approved by the City Engineer. Except as otherwise provided in the erosion control plan, seed shall be in accordance with the City's current seeding specification which may include certified oat seed to provide a temporary ground cover as rapidly as possible. All seeded areas shall be maintained as necessary for seed retention. The parties recognize that time is of the essence in controlling erosion. If the Developer does not comply with the erosion control plan and schedule or supplementary instructions received from the City, the City may take such action as it deems appropriate to control erosion. The City will endeavor to notify the Developer in advance of any proposed action, but failure of the City to do so will not affect the Developer's and City's rights or obligations hereunder. If the Developer does not reimburse the City for any cost the City incurred for such work within ten (10) days of Developer's receipt of an invoice for said cost, the City may draw down the letter of credit to pay any costs. No development, street or utility construction will be allowed and no building permits will be issued unless the plat is in full compliance with the approved erosion control plan. 17. GRADING PLAN. The property shall be graded in accordance with the approved grading development and erosion control plan. The plan shall conform to City of Arden Hills specifications. Within thirty (30) days after completion of the grading and before the City approves individual building permits the Developer shall provide the City with an "as constructed" grading plan certified by a registered land surveyor or engineer that addresses all items in the PW/Engineering Division Preliminary Engineering Memorandum dated June 27, 2024, attached 7 to the July 22, 2024 Staff Report to the City Council. Swales, and ditches for public drainage, if applicable, shall be constructed on public easements or land owned by the City. Notwithstanding the foregoing, the City may issue building permits to the Developer, prior to completion of all grading, provided the City Engineer has determined that adequate erosion control measures are in place. The "as constructed" plan shall include field verified elevations of the following: a) location and elevations along all swales, and ditches, and b) lot corner elevations. The City will withhold issuance of building permits until the approved certified grading plan is on file with the City and all erosion control measures are in place as determined by the City Engineer. The Project does not include any public drainage Improvements. 18. CLEAN UP. The Developer shall clean dirt and debris from streets that has resulted from construction work by the Developer, subcontractors, their agents or assigns. Prior to any construction in the Development, the Developer shall identify in writing a responsible party and schedule for erosion control, street cleaning, and street sweeping. 19. CITY ENGINEERING ADMINISTRATION. The Developer shall pay a fee for engineering administration. City engineering administration will include consultation with Developer and Developer's engineer on design, construction status or problems regarding the project, and coordination for final inspection and acceptance. Fees for this service shall be at standard hourly rates provided by the City's consulting engineer. Developer will provide a $10,000.00 escrow, which is separate and in addition to any other escrow funds for this developer/development. 20. CLAIMS. In the event that the City receives claims from labor, material, or others that work required by this Agreement has been performed, the sums due them have not been paid, and the laborers, material, or others are seeking payment from the City, the Developer hereby 0 authorizes the City to commence an Interpleader action pursuant to Rule 22, Minnesota Rules of Civil Procedure for the District Courts, to draw upon the letters of credit in an amount up to 125 percent of the claim(s) and deposit the funds in compliance with the Rule, and upon such deposit, the Developer shall release, discharge, and dismiss the City from any further proceedings as it pertains to the letters of credit deposited with the District Court, except that the Court shall retain jurisdiction to determine attorneys' fees pursuant to this Agreement. 21. LANDSCAPING. Prior to the issuance of a building permit, a landscape financial security in the amount of 125% of the estimated cost of the landscaping shall be submitted by Developer. See requirements in Staff Report of Planning Case 24-009 dated July 22, 2024. The Landscape financial security shall be held for two full growing seasons. For any landscaping or screening that is not in accordance with the approved plans at the end of two growing seasons, Developer will replace the material to the City's satisfaction before the guaranty is released. The City may, at its sole discretion, use the proceeds of the performance guaranty to accomplish performance. 22. RESERVED. 23. SPECIAL PROVISIONS. The following special provisions shall apply to the Development: 22, 2024. A. Implementation of the conditions listed in Resolution No. 2024-037, of July B. Implementation of the recommendations listed in the PW/Engineering Division Preliminary Engineering Memorandum dated June 27, 2024. C. Implementation of the recommendations listed in the Staff Report Memorandum dated July 22, 2024. 9 D. The Developer shall post a $2,500.00 security for the re -setting of any iron monuments that may be disturbed during the site grading and utility construction. E. The Developer shall pay the cost for the preparation of record construction drawings and City base map upgrading by the City Engineer as part of the Administrative / Engineering Fee. F. The Developer must obtain a sign permit from the City prior to installation of any signs for the development. G. Prior to the issuance of a land disturbance permit, the Developer shall submit an operation and maintenance plan for the long-term care of all on -site stormwater, and sanitary sewer facilities to the City for review and approval. 24. SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash requirements under this Agreement which must be furnished to the City prior to issuance of any development permits and execution of this Agreement by the City: Engineering, City Administration City Engineering escrow $10,000.00 Lot Corner/Iron Monuments $2,500.00 Total Cash Requirements $12,500.00 The City is implementing a pass through billing process. The $12,500.00 escrow will be held and all bills will be forwarded for immediate payment. If payments are not made in a timely fashion, the project will stop until payments are made. If said fees are less than estimated, the City shall reimburse the Developer within thirty (30) days of receipt of final invoices. 10 25. RESPONSIBILITY FOR COSTS. A. Except as otherwise specified herein, the Developer shall pay all costs incurred by it or the City in conjunction with the development of the property, including but not limited to Soil and Water Conservation District charges, legal, planning, engineering and inspection expenses incurred in connection with approval of the Development, the preparation of this Agreement, review of construction plans and documents, and all costs and expenses incurred by the City in monitoring and inspecting development of the Subject Property. B. The Developer shall reimburse the City for reasonable costs incurred in the enforcement of this Agreement, including engineering and attorneys' fees. C. The Developer shall pay, or cause to be paid when due, and in any event before any penalty is attached, all special assessments referred to in this Agreement. This is an obligation of the Developer and shall continue in full force and effect even if the Developer sells one or more lots, the entire plat or property, or any part of it. D. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Agreement within thirty (30) days after receipt by Developer of an invoice for the same. If the bills are not paid on time, the City may halt plat development and construction until the bills are paid in full. Bills not paid within thirty (30) days shall accrue interest at the rate of eight percent (8%) per year. E. In addition to the charges herein and special assessments referred to herein, other charges as required by City ordinance may be imposed such as, but not limited to, sewer access charges ("SAC"), water access charges, and building permit fees. 26. DEVELOPER'S DEFAULT. In the event of default by the Developer as to any of the work to be performed by it for the public sidewalk improvements hereunder, the City may, 11 at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer, except in an emergency as determined by the City, is first given notice of the work in default, not less than forty-eight (48) hours in advance. This Agreement contains a license in Section 15 for the City to act, and it shall not be necessary for the City to seek a Court order for permission to enter the land. When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part. 27. MISCELLANEOUS. A. Reserved. B. This Agreement shall run with the land and may be recorded against the title to the Subject Property. The Developer covenants with the City, its successors and assigns, that the Developer is well seized in fee title of the property being final platted and/or has obtained consents to this Agreement, in the form attached hereto, from all parties who have an interest in the Subject Property; that there are no unrecorded interests in the property being final platted; and that the Developer will indemnify and hold the City harmless for any breach of the foregoing covenants. Any transfer of an ownership interest in the Subject Property is an assignment of the rights and obligations herein to the subsequent owner. C. Third parties shall have no recourse against the City or Developer under this Agreement. D. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Agreement is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Agreement. E. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, 12 signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. F. Developer will hold the City and its officers, agents, and employees harmless from claims made by third parties, including but not limited to other property owners, tenants, contractors, subcontractors, and materialmen, for damages sustained, costs incurred, or injuries resulting from approval of this Planned Unit Development and the development of the Subject Property unless such claims are caused by the City's negligent, reckless or willful misconduct. The Developer will indemnify the City and its officers, agents, and employees for all costs, damages, or expenses, including reasonable engineering and attorney's fees, which the City may pay or incur in consequence of such claims, except if caused by City negligence, reckless or willful misconduct. G. In addition to all legal or equitable remedies, breach of any material term of this Agreement by the Developer shall be grounds for denial of building permits, and Certificates of Occupancy, following commercially reasonable notice and cure opportunities. Unless stated otherwise herein, commercially reasonable notice shall be sixty (60) days. H. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. I. Developer shall take out and maintain or cause to be taken out and maintained until six (6) months after the City has accepted the public improvements, commercial 13 general liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of Developer's work or the work of its contractors or by one directly or indirectly employed by any of them. The insurance may be provided by a single policy or multiple policies including excess of or umbrella policies and shall have limits for bodily injury and death not less than $1,000,000 for one person and $2,000,000 for each occurrence; limits for property damage shall be not less than $1,000,000 for each occurrence; or a combination single limit policy of $2,000,000 or more. The City shall be named as an additional insured on the policies, and the Developer shall file with the City a certificate evidencing coverage prior to the City issuing any permits. The certificate shall provide that the City must be given advance written notice of the cancellation of the insurance. J. If building permits are issued prior to the acceptance of public improvements, the Developer assumes all liability and costs resulting in delays in completion of public improvements and damage to public improvements caused by the City, Developer, its contractors, subcontractors, material men, employees, agents, or third parties. No sewer and water connection permits may be issued and no one may occupy a building for which a building permit is issued on either a temporary or permanent basis until the utilities are accepted by the City Engineer in writing. K. The Developer will pay in full all invoices submitted to it by the City within sixty (60) days after receipt which reasonably evidence those costs incurred in the drafting, enforcement and supervision of this Agreement, including reasonable engineering, planning, and attorney's fees. If the invoices are not paid on time, the City may halt all development work until the invoices are paid in full. Invoices not paid within sixty (60) days shall be subject to an eight percent (8%) per annum interest charge. 14 L. Developer shall be responsible for all snow removal from sidewalks to the extent that City Ordinance requires snow removal from sidewalks. 28. SUCCESSORS AND ASSIGNS. Except as stated in this Section 28, the Developer may not assign this Agreement without the written permission of the City Council. This Agreement shall be binding upon and inure to the benefit of the parties and their respected successors and assigns, including without limitation, any and all future and present owners, tenants, occupants, licensee, mortgagee and any other parties with any interest in the Property. Should the Developer convey the property to a third party, the city and Developer's successor in interest may amend the Development or this Agreement, with City approval. Private agreements between the Developer and any third party related matters necessary for the efficient use of the property shall be the responsibility of the Developer and shall not bind or restrict City authority in any way. Notwithstanding the foregoing, Developer may convey the Subject Property to the Lake Johanna Fire Department Headquarters Board, a joint powers agency created by that certain Joint Powers Agreement dated November 17, 2021, by and between the City of Shoreview, the City of Arden Hills, and the City of North Oaks, each a Minnesota municipal corporation (the "JPA") The conveyance to the JPA, and any subsequent conveyance by the JPA to the Developer, are hereby approved by the City Council with respect to the assignment of the rights and obligations of the owner/Developer under this Agreement. 29. COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which shall be an original, but all of which together shall constitute one instrument. 30. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer or mailed to the Developer by certified mail at the following 15 address: 5545 Lexington Avenue North, Shoreview, Minnesota, 55126. Notices to the City shall be in writing and shall be either hand delivered to the City Administrator, or mailed to the City by certified mail in care of the City Administrator at the following address: City of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112. 31. INCORPORATION OF EXHIBIT. Exhibit A that is attached to this Agreement is true and correct and is incorporated into and made part of this Agreement. [Signatures on the following pages.] 16 Signature page to Development Agreement Lake Johanna Fire Department CITY OF ARDEN HILLS David Grant, Mayor (SEAL) Jessica Jagoe Its City Administrator STATE OF MINNESOTA ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this day of , 2024, by David Grant and by Jessica Jagoe, respectively, the Mayor and City Administrator of the City of Arden Hills, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public 17 Signature page to Development Agreement Lake Johanna Fire Department DEVELOPER: LAKE JOHANNA FIRE DEPARTMENT Tim Boehlke Its: Chief Executive Officer STATE OF ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2024, by Tim Boehlke, the Chief Executive Officer of Lake Johanna Fire Department, a Minnesota nonprofit corporation, on behalf of the entity. DRAFTED BY: LEVANDER, GILLEN & MILLER Professional Association 1305 Corporate Center Drive, Suite 300 Eagan, Minnesota 55121 Telephone: (651) 451-1831 Notary Public 18 EXHIBIT A TO DEVELOPMENT AGREEMENT Lot 2, Block 1, 2 Pine Tree North 19 IRREVOCABLE LETTER OF CREDIT No. _ Date: TO: City of Arden Hills Dear Sir or Madam: We hereby issue, for the account of Lake Johanna Fire Department and in your favor, our Irrevocable Letter of Credit in the amount of $ , available to you by your draft drawn on sight on the undersigned bank. The draft must: a) Bear the clause, "Drawn under Letter of Credit No. dated , 2024, of Name of Bank) b) Be accompanied by an affidavit signed by the Mayor or City Administrator of the City of Arden Hills certifying that Lake Johanna Fire Department is in default of the Development Agreement with the City of Arden Hills and that five (5) business days prior written notice has been given by the City to the Developer with respect to the existence of such default, and such default has not been cured. c) Be presented for payment at (Address of Bank), on or before 4:00 p.m. on November 30, 2024. This Letter of Credit shall automatically renew for successive one-year terms unless, at least forty-five (45) days prior to the next annual renewal date (which shall be November 30 of each year), the Bank delivers written notice to the Arden Hills City Administrator that it intends to modify the terms of, or cancel, this Letter of Credit. Written notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five (45) days prior to the next annual renewal date addressed as follows: Arden Hills City Administrator, 1245 Highway 96, Arden Hills, MN 55112, and is actually received by the City Administrator at least thirty (30) days prior to the renewal date. This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein. This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits, International Chamber of Commerce Publication No. 600. We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation. t Its: 20 CONSENT ITEM — 8F -7iRPEN_ HILLS nJ 10401 us]:wnl0u i DATE: December 9, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: 2025 Fee Schedule Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Motion to approve, table, or deny the following: • Adopting Ordinance 2024-016 Approving the 2025 Fee Schedule and Authorizing Publication of a Summary Ordinance. A Summary Ordinance requires a 415 vote. Background/Discussion A draft proposed 2025 Fee Schedule was discussed by the City Council at its work sessions on November 12 and November 25, 2024. In addition to consensus to move forward with the revisions presented at the work sessions, Council also directed staff to make the following revisions: • Change dog/cat licenses to a lifetime license with an associated fee of $50 (see Section I) • Add a lifetime Bethel college student dog/cat license with an associated fee of $15 (see Section I) • Liquor violations to be updated as follows (see Section III): Minor Violation Current Fee Proposed 2025 Fee Consumption Violation with 1st Violation $105.00 $500.00 Server Training 2nd Violation $525.00 $1,000.00 3rd Violation $1,050.00 $1,500.00 4" Violation $1,575.00 $1,500.00 Minor Violation Current Fee Proposed 2025 Fee Consumption Violation without 1st Violation $525.00 $1,000.00 Server Training 21 Violation $1,050.00 $2,000.00 3rd Violation $1,575.00 $2,000.00 4" Violation $2,100.00 and may be subject to license revocation $2,100.00 and may be subject to license revocation Page 1 of 2 • Addition of a Cannabis Retail Business Registration with an associated fee of $500 for the initial registration and $1,000 for the renewal of such (see Section IX) • Addition of an Adult Cannabis Event Permit Fee with an associated fee of $100 (see Section XI) • Addition of Adult Cannabis Sales Violations as follows (see Section XI): Violation Fee lst Violation $1,000.00 2" Violation $2,000.00 3" Violation $2,000.00 4th Violation $2,000.00 and revocation of City registration • Tobacco violations to be updated as follows (see Section XI): Violation Current Fee Proposed 2025 Fee l" Violation $600.00 $1,000.00 $1,200.00 $2,000.00 plus 3-day license 21 Violation within 36 months suspension $2,000.00 and not less than 7 business day license suspension and may $2,000.00 plus 7-day license 3rd Violation within 36 months I be revoked I suspension 4' Violation within 36 months INSA I License revocation Once approved, the 2025 Fee Schedule will be updated on the City's website and the Summary Ordinance will be published in the St. Paul Pioneer Press. Attachments Attachment A: Ordinance 2024-016 — Appendix A — 2025 Fee Schedule (Red -Lined Version) Attachment B: Ordinance 2024-016 — Appendix A — 2025 Fee Schedule (Clean Version) Attachment C: Summary Ordinance 2024-016 Page 2 of 2 lmt -fi` I IEN HILLS City of Arden Hills Ordinance 2024-016 — Appendix A 2025 Fee Schedule 11 '-N DRAFT I. Administrative Chickens — Licenses Two years (Pro -rated for second year $30.00 $15.00 Dogs/Cats — Licenses_ T-we .,eats (Pro for- $30.-0050.00 rated seeen ye Residents) $15.00) Lifetime Dogs/Cats — Licenses Lifetime $15.00 (Bethel Students) Dogs/Cats — Boarding $22.00 per day Dogs/Cats — $50.00 Impoundment Fee Dogs/Cats — Surrender Fee Each $25.00 Dogs — Residential Annual $21.00 Kennel License Dogs — Dangerous Dog Fee Annual $500.00 Dogs — Potentially Annual $250.00 Dangerous Dog Fee Copying — $0.25 8 1/2 x I I and Legal; $0.50 General City Material large. Per Page. Add postage if mailing copies Assessment Search $53.00 per half hour Private Activity Revenue Non-refundable application fee $500.00 Annual Administrative Fee 1/8 of 1% (0.125%) of Bonds outstanding principal balance of the bonds for the life of the bonds Reimbursement of all City costs U. Building Construction (All permits are non-refundable after 90 days) Building Permits — Fees shall be based according to Permit and Plan Review *'��TState Statute 326B.153 Fees and are determined by the City's Building Official Commercial Building 65% of Building Permit Fee. Permits — Payment equaling half of this fee is Plan Review Fee due at time of permit submittal (non-refundable) Residential New Escrow To be determined by Building Construction/Additions Official Temporary Certificate of Escrow To be determined by Building Occupancy CO) Official Building Permits — $63.25 per State Statute Re -inspection 326B.153 Building Permits — $100.00 + State Surcharge fee as Manufactured Home outlined in State Statute 32613.148 Location Building Permits — Permit Fee $100.00 + State Surcharge fee as Demolition outlined in Statute 326B.148 Escrow $2,000 Page 1 of 15 Building Permits — Special hiv stiations 100% of Permit Fee State Surcharge — based on valuation Fee based on 2023 State Statute 326B.148 State Surcharge — Fixed Fees Fee based on State Statute 326B.148 Plumbing Permits — Minimum Fee $60.00 Plumbing Permits — Residential 1.25% of Project Value Plumbing Permits — Commercial 1.25% of Project Value + $50.00 Electrical Permits — General See Exhibit "A" attached to fee schedule Mechanical Permits — Minimum Fee $75.00 Mechanical Permits — Residential 2% of Project Value Mechanical Permits — Commercial 1.25% of Project Value + $50.00 Fire Protection Permits — Permit Fee Fees shall be based according to ''�23-State Statute 326B.153 and are determined by the City's Building Official Fire Protection Permits — Plan Review Fee 65% of Permit Fee Fire Protection Permits — Re- inspection $63.25 per State Statute 326B.153 III. Liquor Licensing On -sale 1,999 square feet (SF) or less $3,465.00 On -sale 2,000 (SF) — 2,999 (SF) $4,620.00 On -sale 3,000 (SF) — 3,999 (SF) $5,775.00 On -sale 4,000 (SF) or more $6,930.00 On -sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales) Off -sale $210.00 Club Fee $315.00 On -sale, Malt Beverage $126.00 Off -sale, Malt Beverage $42.00 On -sale, Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on -sale license fee, whichever is less Strong Beer When part of On -Sale Wine License No Charge Investigation Fee $158.00 Minor Consumption Violation with Server Training First Violation $405-.W500.00 Second Violation $525 001,000.00 Third Violation $1,050:9A1,500.00 Fourth Violation $1,59A1,500.00 Minor Consumption Violation without Server Training First Violation $525 0 q 000.00 Second Violation $1,050. )02,000.00 Third Violation $1,525 902,000.00 Fourth Violation $2,100.00 and may be subject to license revocation IV. Maps and Ordinances Page 2 of 15 Zoning Ordinance Municipal Code $0.25 per side Comprehensive Plan Color Maps (8.5 x 11) $2.00 Color Maps (11 x 17) $4.00 Street Maps $2.00 As-Builts (11 x 17) Based on number of copies and staff time V. Parks & Recreation Youth Athletic Association Per two hour time block $$-3840.00 per time block Field Rental - including + 8.375% applicable tax Non -Profit Adult Club / Intramural Per two hour time block $55.00 per time block Field Rental + 8.375% applicable tax Ball Field Rental, Per two hour time block. $110.00 per time block Unlighted Tournament fees are extra. + 8.375% applicable tax Ball Field Rental, Per two hour time block. Tournament $135.00 per time block Lighted fees are extra. + 8.375% applicable tax Ball Field Tournament Includes all day maintenance staff on $535.00 per day + $200.00 Fee (Adult), Full site damage deposit + 8.375% applicable Maintenance tax Ball Field Tournament Fee Includes prep for fields and $320.00 per day + $200.00 (Adult), Minimum Maintenance midday drag of fields damage deposit + 8.375% applicable tax Warming House Rental/ Only allowed during non-public use $55.00 per hour + Ice Rink Rental hours unless authorized by City staff $200.00 damage deposit + key de osit + 8.375% applicable tax Picnic Shelters - Resident Available for reservation No Charge Picnic Shelters - Available for reservation $30.00 + 8.375% applicable tax Non -Resident Picnic Pavilions - Resident Includes up to five picnic tables $125.00 per time slot + $200.00 damage deposit + 8.375% applicable tax *Rental Fee is waived for Night to Unite and other public events open to all Arden Hills residents. The $200 dama e deposit is applicable. Picnic Pavilions - Includes up to five picnic tables $200.00 per time slot + $200.00 Non -Resident damage deposit + 8.375% applicable tax Picnic Pavilions - Includes up to five picnic tables $85.00 per day + 8.375% applicable Resident Non -Profit tax + $200.00 damage deposit Picnic Pavilions - Includes up to five picnic tables $110.00 per day + Other Non -Profit 8.375%applicable tax + $200.00 damage deposit Additional i Pien TableseveryextfaFor-$20 nn * Q 375-0 ,,,.,.i;,.able tm* e to and othei-publie event-s open n n, kn Migff 4vside*t-s Community Garden Plot Annual $55.00 + 8.375% applicable tax One Plot Community Garden Plot Annual $25.00 + 8.375% applicable tax Second Plot Page 3 of 15 Room Rental — City Hall/ Community Room (Normal business hours: 8:00 am — 4:30 pm) (Non -business hours: weekends and holidays) Room Rental — City Hall/Small Conference Room (Normal business hours: 8:00 am — 4:30 pm) (Non -business hours: weekends and holidays) Room Rental — Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Required Regular business hours usage: Army National Guard: No charge City Government: No charge Resident, Non-profit: $90.00 Resident, For -profit: $120.00 Non -Resident, Non-profit: $130.00 Non -Resident, For -profit: $155.00 (+ 8.375% Regular business hours usage: Army National Guard: No charge City Government: No charge Resident, Non- profit: $50.00 Resident, For -profit: $60.00 Non -Resident, Non-profit: $70.00 Non -Resident, For -profit: $80.00 (+ 8.375% Non -business hours usage: Resident: $200 Non -Resident: $225 (+ 8.375% applicable tax) Non -business hours usage: Resident: $200 Non -Resident: $225 (+ 8.375% applicable tax) 11 Equipment Rental — DVD, $20.00 + 8.375% applicable tax VCR, T.V. VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be reduced or increased by the City Planner on a project by project basis.) Page 4 of 15 Description: Escrow Fees: Initial Application Fees: Preliminary Plat Administrative Fee $500 Escrow $2,500 Final Plat Administrative Fee $450 Escrow $1,000 Lot Split/Minor Subdivision (R-1 and R-2 only) Administrative Fee $350 Escrow $1,500 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $500 Escrow $1,500 Comprehensive Plan Amendment Administrative Fee $550 Escrow $2,500 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP or IUP Amendment Administrative Fee $400 Escrow $1,500 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $600 Escrow $2,500 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350 Escrow $2000 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $400 Escrow $1,500 Concept Review Administrative Fee $300 Escrow $750 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $450 Escrow $1,500 City Code Amendment Administrative Fee $350 Escrow $1,500 Zoning Code or TRC Amendment Administrative Fee $400 Escrow $1,500 Zoning Letter Administrative Fee $75 Land Use Requests — Not Already Specified Administrative Fee $150 Escrow $1,000 Zoning Permit Decks under 30", Driveways, Fences, Sheds, Temporary Structures, and Chicken Coops $65 Commercial Parking Lot Resurfacing $100 Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $25 Home Occupation I Permit No charge Home Occupation II Permit Administrative Fee $150 Escrow $500 Commercial Outdoor Display and Sales Area Permit $100 Page 5 of 15 Commercial Recreation $100 Outdoor Permit Appeal of Administrative Administrative Fee $150 Zoning, Sign, or Subdivision Decisions Escrow $1,000 Any portion of the TCAAP TCAAP Development development can prepay an amount $2,743 per acre Related Professional on behalf of future parcels to be Services Charge developed and that the prepayment amount will be netted out and the fee schedule will be updated annually. VII. Public Works/Engineering Right -of -Way Permit Permit Fee $17480.00 Escrow To be determined by Engineer Right -of Way Permit — Small Cell Permit for up to 15 locations; $17480.00 ROW permit fee, rent Wireless Facilities rent and maintenance per $17580.00 per year, maintenance each location $2627.00 per year Grading & Erosion Control Permit Fee $17580.00 Escrow To be determined by Engineer €eesPermit Conducted outside normal After Hours Call-out(Weekdays) business hours, minimum of 2 $100 per hour hours Holiday or Weekend Call -out Minimum of 2 hours $150.00 per hour VIII. Utility Hookup Charges Water Permits — Service Per inspection $60.00 Installation/Repairs/Alteration/Re- inspection (Regular Business Hours) Water Permits — Interior $45.00 Plumbing, New Home Water Permanent Disconnect $230.00 Curb Box and Service Lead, I" Service Connection on $175.00 Unsurfaced Street Larger than 1" Service Set by Engineer Connection Water Permits — Plan Check Fee Set by Inspector Water Permits — After Hours Call -out rate per visit, $100.00 per hour (Weekdays) Inspection or Re- minimum of 2 hours inspection Water Permits — Holiday or Call -out rate per visit, $150.00 per hour Weekend minimum Inspection or Re -inspection of 2 hours Page 6 of 15 Hydrant Meter Rental $2,000 deposit, monthly rental of $323.00, water permit fee of $180.00, State surcharge of $1.00 plus applicable standard water usage rate charge for consumption Water Meter/Spacer Charges — Fee includes removal of Based on Meter Size Contact Customer Requested Water Meter meter, bench test at Public Works for Quote Accuracy Test maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test Water Meter/Spacer Charges — Standard Meter $480.00 5/8" x V Meter Model 25 Water Meter/Spacer Charges — Contact Public Works for Quote 3/4" x 7 1/2' Meter Model 35 Water Meter/Spacer Charges —1" $590.00 Meter Water Meter/Spacer Charges — Contact Public Works for Quote Greater than 1" Water Connection Fee — $855.00 per acre or portion Connection fee for previously un- thereof served or expanded lots Water Availability Fee — The units are based on the New or Additional Units Metropolitan Council's $ 1,375 per unit formula for calculating new sewer availability charge SAC units Sewer Connection Fee — $840.00 per acre or portion Connection fee for previously un- thereof served or expanded lots Sewer Availability Fee — The units are based on the New or Additional Units Metropolitan Council's $ 825.00 per unit formula for calculating new sewer availability charge (SAC) units Sewer Permits — Service Per inspection $60.00 Installation/Alternations/Repairs/Re -sinspection (Regular Business Hours) Sewer Permits — Plan Review Fee Set by Inspector Sewer Permits — After Hours Call -out rate per visit, $100.00 per hour (Weekdays) Inspection or Re- minimum of 2 hours inspection Sewer Permits — Holiday or Call -out rate per visit, $150.00 per hour Weekend minimum Inspection or Re -inspection of 2 hours Sewer Access Charge Set by Met Council Annually $2,485.00 (Contact Met Council) Sanitary Sewer Utility Prohibited Sump Pump Connection $100.00 per month Surcharge Page 7 of 15 IX. Miscellaneous/Retail Activities Nk' Boutique/Garage Sales Application/notification of City No charge Hall required Tent Permit $55.00+ State Surcharge Sidewalk Sales $53.00 Adult Cannabis Retail Sales $500 (Initial registration) Re istration $1 000 Renewal Business Licensing — Amusement Includes arcade, dance hall, and Event Facilities event center, movie theater, $105.00 poolibilliard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. Business Licensing — Wholesale Liability insurance required $210.00 Bulk Fuel Storage Business Licensing — Hotel/Motel $6.50 per room Business Licensing — Courtesy $26.00 Bench, Non -advertising Business Licensing — Courtesy $79.00 Bench, Advertising Business Licensing — Includes musical devices, $15.00 per location + $15.00 per Mechanical/Electronic Devices amusement rides, bowling machine alleys, etc. (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine Business Licensing — Retail Sales Includes antique shops, beauty/barber shops, boat $53.00 dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the- counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed Business Licensing — Restaurants, $21.00 up to 1,000 square feet Cafes, Coffee Houses, etc. $42.00 for 1001-2000 square feet $63.00 for 2001-3000 square feet (etc.) Business Licensing — Restaurants, $315.00 Drive-Thru Business Licensing — Service $105.00 Stations Business Licensing — Grocery $21.00 up to 1,000 square feet $42.00 for 1001-2000 square feet $63.00 for 2001-3000 square feet etc. BusinessrLieensin � rig— = bile $30 00 temp,.,.. =y d loss) r Food Units/Food T,.,,, ks (Vender- Li -ease) (7 fl ys or- $inn ., days „ roe a (8 Page 8 of 15 Charitable Gambling Permit — Per Minnesota State Statute, Chapter 349 Includes investigation fee Local Gambling Tax Lawful Gambling Fund $158.00 3% of organizations' gross receipts from all lawful gambling, less prizes paid out 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum permit fee at $100.00 Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at $350.00 Massage Therapist Annual Fee, Includes investigation fee $53.00 Massage Therapist Establishment Annual Fee, Includes investigation fee $158.00 Recreational Outdoor Archery Range $200 first year $50 annual renewal Solicitors, Peddlers, Transient Permit — For -Profit Organizations Please reference Section 340 of the Municipal Code for more information $158.00 background investigation + $105.00 per month permit fee Solicitors, Peddlers, Transient Permit — Non -Profit Organizations Please reference Section 340 of the Municipal Code for more information No charge Tree Contractor License $50.00 X. Signs Initial Fee Per Sign $100.00 Permanent Signs, Annual Renewal Per Sign, 100 square feet or less maximum allowable size $25.00 Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 XI. Miscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $75.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Adult Cannabis Event Permit Fee Per Event $100.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for the suspension or termination of any license issued by the City 10% of license fee or $32.00, whichever is greater Adult Cannabis Sales, Illegal First Violation $1,000.00 Adult Cannabis Sales, Illegal Second Violation $2,000.00 Adult Cannabis Sales, Illegal Third Violation $2,000.00 Adult Cannabis Sales, Illegal Fourth Violation $2,000.00 and revocation of City registration Tobacco Sales, Illegal First Offen-seViolation $600.001,000.00 Page 9 of 15 Tobacco Sales, Illegal Second O fease-Violation within 36 months $1,,200:002,000.00 plus 3-day license suspension Tobacco Sales, Illegal Third O fease-Violations ubse"e„+ lati ,r within 36 months of initial viel $2,000.00 and not less theft -plus a 7 business -day license suspension and may be ro voa Tobacco Sales, Illegal Fourth Violation within 36 License revocation months Candidate Filing Fee $2.00 Insufficient Funds/ Returned Check Fee $35.00 Rental Registration/Renewal Fee $45.00 per rental unit Rental Renewal Late Fee For renewals received after January 31 $90.00 per rental unit Residential Contractor License Check $5.00 Business Subsidy Application Fee Required to reimburse City for full cost of review $2,100.00 + $10,500.00 escrow Construction Activity Waiver Per Waiver Application $263.00 XII. False Alarm Fees False Alarm First two alarms No charge + letter False Alarm Three through ten alarms $100.00 per alarm False Alarm XIIIX Investigation Fees Over ten alarms $300.00 per alarm Tobacco, Liquor, Charitable Gambling, & Solicitor's Permits $158.00 XIV. Utility Use Charges Water Per Quarter: Meter Charge 3/4" Meter Size or Smaller $44.69 Meter Charge 1" Meter Size $111.72 Meter Charge 1.5" Meter Size $223.45 Meter Charge 2" Meter Size $357.50 Meter Charge 3" Meter Size $670.34 Meter Charge 4" Meter Size $1,117.24 Meter Charge 6" Meter Size $2,234.48 Meter Charge 8" Meter Size $3,575.16 Meter Charge 10" Meter Size $5,139.30 Meter Charge 12" Meter Size $9,608.25 Consumption: 1-10,000 gals. gallons $3.56 per 1,000 gallons (pro- rated) Consumption: 10,001-35,000 gals. gallons gallons $4.58 per 1,000 gallons (pro - rated Consumption: Over 35,000 gals. $8.10 per 1,000 gallons (pro- rated) Water Test F e t et by MN State Health $2.43 per quarter Sanitary Sewer Per Quarter: Base Charge — All Users per unit (with the exception of mobile homes $66.9672.99 Usage per gals. —Single Family/Multiple Family gallons $6s307.52 (per 1,000 gallons) Page 10 of 15 Sanitary Sewer — Commercial gallons $6,407.52 (per 1,000 gallons) Apartment/Condominium Sanitary Sewer - Mobile Home per unit $ 1 484z6189.79 A Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons for those customers that were assigned the minimum amount. Customers that have a Winter Average amount greater than 9,000 gallons will be billed on the lesser of actual consumption or their Winter Average consumption. Customers not connected to City water will be billed on 9,000 gallons each quarter. Surface Water Per Quarter: Residential - Single Family per lot $474917.91 Residential — Multiple Family per dwelling $22-.5523.23 Apartment / Condominium per acre $141.97146.23 Industrial / Commercial per acre $224-.66228.31 Undeveloped per acre N/A Standby Per Quarter: Standby 1" Service Line or smaller $10.41 Violation of Water or Sewer Use Restrictions: Non -essential usage charge $300 per day XV. Recycling Fe Per Residential Parcel with Annual $60.00 curbside recycling Per Residential Parcel without Annual $3.50 curbside recycling XVI. Park Development Park Development Fee Per residential unit $6,500.00 Page 11 of 15 MINNESOTA STATUTES 2023 326B.148 326B.148 SURCHARGE. Subdivision 1. Computation. To defray the costs of administering sections 326B.101 to 326B.194, a surcharge is imposed on all permits issued by municipalities in connection with the construction of or addition or alteration to buildings and equipment or appurtenances after June 30, 1971. The commissioner may use any surplus in surcharge receipts to award grants for code research and development and education. If the fee for the permit issued is fixed in amount the surcharge is equivalent to one-half mill (.0005) of the fee or $1, except that effective July 1, 2010, until June 30, 2015, the permit surcharge is equivalent to one-half mill (.0005) of the fee or $5, whichever amount is greater. For all other permits, the surcharge is as follows: (1) if the valuation of the structure, addition, or alteration is $1,000,000 or less, the surcharge is equivalent to one-half mill (.0005) of the valuation of the structure, addition, or alteration; (2) if the valuation is greater than $1,000,000, the surcharge is $500 plus two -fifths mill (.0004) of the value between $1,000,000 and $2,000,000; (3) if the valuation is greater than $2,000,000, the surcharge is $900 plus three -tenths mill (.0003) of the value between $2,000,000 and $3,000,000; (4) if the valuation is greater than $3,000,000, the surcharge is $1,200 plus one -fifth mill (.0002) of the value between $3,000,000 and $4,000,000; (5) if the valuation is greater than $4,000,000, the surcharge is $1,400 plus one -tenth mill (.0001) of the value between $4,000,000 and $5,000,000; and (6) if the valuation exceeds $5,000,000, the surcharge is $1,500 plus one -twentieth mill (.00005) of the value that exceeds $5,000,000. Subd. 2. Collection and reports. All permit surcharges must be collected by each municipality and a portion of them remitted to the state. Each municipality having a population greater than 20,000 people shall prepare and submit to the commissioner once a month a report of fees and surcharges on fees collected during the previous month but shall retain the greater of two percent or that amount collected up to $25 to apply against the administrative expenses the municipality incurs in collecting the surcharges. All other municipalities shall submit the report and surcharges on fees once a quarter but shall retain the greater of four percent or that amount collected up to $25 to apply against the administrative expenses the municipalities incur in collecting the surcharges. The report, which must be in a form prescribed by the commissioner, must be submitted together with a remittance covering the surcharges collected by the 15th day following the month or quarter in which the surcharges are collected. A municipality that fails to report or submit the required remittance to the department in accordance with this subdivision is subject to the remedies provided by section 32613.082. Subd. 3. Revenue to equal costs. Revenue received from the surcharge imposed in subdivision 1 should approximately equal the cost, including the overhead cost, of administering sections 326B.101 to 326B.194. History: 1984 c 544 s 75; ISp1985 c 13 s 127, 1989 c 303 s 1; 1989 c 335 art 4 s 11; 1991 c 2 art 7 s 5; 1994 c 634 art 2 s 7, 1995 c 254 art 2 s 13; 1997 c 202 art 2 s 26; ISp2001 c 10 art 2 s 31; 2002 c 317 s 2; 2007 c 135 art 2 s 5; 2007 c 140 art 4 s 13,61; art 13 s 4; 2009 c 101 art 2 s 109; 2010 c 215 art 8 s 10; 2010 c 280 s 19,20; 1Sp2011 c4art 3s8; 2012c289s5 Official Publication of the State of Minnesota Revisor of Statutes Page 12 of 15 MINNESOTA STATUTES 2023 326B.153 326B.153 BUILDING PERMIT FEES. Subdivision 1. Building permits. (a) Fees for building permits submitted as required in section 326B.107 include: (1) the fee as set forth in the fee schedule in paragraph (b) or as adopted by a municipality; and (2) the surcharge required by section 326B.148. (b) The total valuation and fee schedule is: (1) $1 to $500, $29.50; (2) $501 to $2,000, $28 for the first $500 plus $3.70 for each additional $100 or fraction thereof, to and including $2,000; (3) $2,001 to $25,000, $83.50 for the first $2,000 plus $16.55 for each additional $1,000 or fraction thereof, to and including $25,000; (4) $25,001 to $50,000, $464.15 for the first $25,000 plus $12 for each additional $1,000 or fraction thereof, to and including $50,000; (5) $50,001 to $100,000, $764.15 for the first $50,000 plus $8.45 for each additional $1,000 or fraction thereof, to and including $100,000; (6) $100,001 to $500,000, $1,186.65 for the first $100,000 plus $6.75 for each additional $1,000 or fraction thereof, to and including $500,000; (7) $500,001 to $1,000,000, $3,886.65 for the first $500,000 plus $5.50 for each additional $1,000 or fraction thereof, to and including $1,000,000; and (8) $1,000,001 and up, $6,636.65 for the first $1,000,000 plus $4.50 for each additional $1,000 or fraction thereof. (c) Other inspections and fees are: (1) inspections outside of normal business hours (minimum charge two hours), $63.25 per hour; (2) reinspection fees, $63.25 per hour; (3) inspections for which no fee is specifically indicated (minimum charge one-half hour), $63.25 per hour; and (4) additional plan review required by changes, additions, or revisions to approved plans (minimum charge one-half hour), $63.25 per hour. (d) If the actual hourly cost to the jurisdiction under paragraph (c) is greater than $63.25, then the greater rate shall be paid. Hourly cost includes supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. Subd. 2. Plan review. Fees for the review of building plans, specifications, and related documents submitted as required by section 32613.106 must be paid based on 65 percent of the building permit fee required in subdivision 1. Official Publication of the State of Minnesota Revisor of Statutes Page 13 of 15 326B.153 MINNESOTA STATUTES 2023 Subd. 3. Surcharge. Surcharge fees are required for permits issued on all buildings including public buildings and state licensed facilities as required by section 326B.148. Subd. 4. Distribution. (a) This subdivision establishes the fee distribution between the state and municipalities contracting for plan review and inspection of public buildings and state licensed facilities. (b) If plan review and inspection services are provided by the state building official, all fees for those services must be remitted to the state. (c) If plan review services are provided by the state building official and inspection services are provided by a contracting municipality: (1) the state shall charge 75 percent of the plan review fee required by the state's fee schedule in subdivision 2; and (2) the municipality shall charge 25 percent of the plan review fee required by the municipality's adopted fee schedule, for orientation to the plans, in addition to the permit and other customary fees charged by the municipality. (d) If plan review and inspection services are provided by the contracting municipality, all fees for those services must be remitted to the municipality in accordance with their adopted fee schedule. History: 2009 c 78 art 5 s H; 2017 c 94 art 2 s 5 Official Publication of the State of Minnesota Revisor of Statutes Page 14 of 15 EXHIBIT A RESIDENTIAL ELECTRICAL PERMIT FEES (SINGLE FAMILY HOMES, APARTMENTS, and Effective 1/1/2023 CONDOMINIUMS) HOMEOWNERS AND CONTRACTORS: Complete an electrical permit form available from the Building Inspections Division. Add $1.00 for State surcharge to total cost of each permit. The fee is the total of the listed fees or the total number of inspection trips x $50.00, whichever is greater. Residential panel replacement is $110.00, sub panel $50.00. New service or power supply is: 0 to 300 Amp $55.00 400 Amp $71.00 Add $16.00 for each additional 100 amps Circuits and Feeders 0-100 Amp $9.00 101-20OAm p $15.00 Add $6.00 for each additional 100 amps Minimum Fee: Maximum Fee: Minimum permit fee is $50.00 plus $1.00 State Maximum fee for single family dwelling or surcharge. This is for one inspection only. townhouse not over 200 amps (No max if Minimum fee for rough -in and final inspection is service is over 20OAmps) is $200.00 plus $100.00 plus $1.00 State surcharge. $1.00 State surcharge. Maximum of 2 rough-in's and 1 final inspection. (Failed inspections are an additional $50.00 each) Apartment Buildings Fee per unit of an apartment or condominium complex is $90.00. This does not cover service, unit feeders or house panels. Swimming Pools and Hot Tubs Additions, Remodels or Basement Finishes Residential Accessory Structures Street and Parking Lot Lights Transformers and Generators Retrofit Lighting Sign Transformer or Driver Low voltage fire alarm, low voltage heating and air conditioning control wiring Residing jobs Re -Inspection Fee in addition to all other fees $100.00 plus circuits at $9.00/each. This includes 2 inspections. $100.00 this include up to 10 circuits and 2 inspections The Greater of $55.00 for panel plus $9.00 per circuit or $100 for 2 inspections. $5.00 per each standard $5 up to 10kva, $45 11 to 74kva, $60 75kva to 299kva, over 299kva is $165 $0.85 cents per fixture $9.00 per transformer $0.85 cents per device First unit: $50 $35 for each additional units $50.00 Solar fees: Okw to 5kw = $90 5.1 kw to 1 Okw = $150 10.1 kw to 20kw = $225 20.1 kw to 30kw = $300 30.1 kw to 40kw = $375 40.1 kw and larger is $375 plus $25 for each additional 1 Okw Electronic inspection fee for these items only; furnace, air conditioning, bath fan, fireplace or receptacle for water heater vent is $40. Refunds must be requested in writing. No refunds unless more than the minimum fee. Refunds are minus the cities 20% handling fee. THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED. Minimum fee permits expire in 6 months. Permits over the minimum fee and up to $250 expire in 1 year. Page 15 of 15 -A ILLS Attachment B City of Arden Hills Ordinance 2024-016 — Appendix A 2025 Fee Schedule I. Administrative Chickens — Licenses Two years (Pro -rated for second year $30.00 $15.00 Dogs/Cats — Licenses Lifetime $50.00 (Residents) Dogs/Cats — Licenses Lifetime $15.00 (Bethel Students Dogs/Cats — Boarding $22.00 per day Dogs/Cats — $50.00 Impoundment Fee Dogs/Cats — Surrender Fee Each $25.00 Dogs — Residential Annual $21.00 Kennel License Dogs — Dangerous Dog Fee Annual $500.00 Dogs — Potentially Annual $250.00 Dangerous Dog Fee Copying — $0.25 8 1/2 x 11 and Legal; $0.50 General City Material large. Per Page. Add postage if mailing copies Assessment Search $53.00 per half hour Private Activity Revenue Non-refundable application fee $500.00 Annual Administrative Fee 1/8 of 1% (0.125%) of Bonds outstanding principal balance of the bonds for the life of the bonds Reimbursement of all City costs U. Building Construction (All permits are non-refundable after 90 days) Building Permits — Fees shall be based according to Permit and Plan Review State Statute 32613.153 Fees and are determined by the City's Building Official Commercial Building 65% of Building Permit Fee. Permits — Payment equaling half of this fee is Plan Review Fee due at time of permit submittal (non-refundable) Residential New Escrow To be determined by Building Construction/Additions Official Temporary Certificate of Escrow To be determined by Building Occupancy CO Official Building Permits — $63.25 per State Statute Re -inspection 326B.153 Building Permits — $100.00 + State Surcharge fee as Manufactured Home outlined in State Statute 32613.148 Location Building Permits — Permit Fee $100.00 + State Surcharge fee as Demolition outlined in Statute 326B.148 Escrow $2,000 Page 1 of 15 Building Permits — Special hiv stiations 100% of Permit Fee State Surcharge — based on valuation Fee based State Statute 326B.148 State Surcharge — Fixed Fees Fee based on State Statute 326B.148 Plumbing Permits — Minimum Fee $60.00 Plumbing Permits — Residential 1.25% of Project Value Plumbing Permits — Commercial 1.25% of Project Value + $50.00 Electrical Permits — General See Exhibit "A" attached to fee schedule Mechanical Permits — Minimum Fee $75.00 Mechanical Permits — Residential 2% of Project Value Mechanical Permits — Commercial 1.25% of Project Value + $50.00 Fire Protection Permits — Permit Fee Fees shall be based according to State Statute 326B.153 and are determined by the City's Building Official Fire Protection Permits — Plan Review Fee 65% of Permit Fee Fire Protection Permits — Re- inspection $63.25 per State Statute 326B.153 III. Liquor Licensing On -sale 1,999 square feet (SF) or less $3,465.00 On -sale 2,000 (SF) — 2,999 (SF) $4,620.00 On -sale 3,000 (SF) — 3,999 (SF) $5,775.00 On -sale 4,000 (SF) or more $6,930.00 On -sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales) Off -sale $210.00 Club Fee $315.00 On -sale, Malt Beverage $126.00 Off -sale, Malt Beverage $42.00 On -sale, Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on -sale license fee, whichever is less Strong Beer When part of On -Sale Wine License No Charge Investigation Fee $158.00 Minor Consumption Violation with Server Training First Violation $500.00 Second Violation $1,000.00 Third Violation $1,500.00 Fourth Violation $1,500.00 Minor Consumption Violation without Server Training First Violation $1,000.00 Second Violation $2,000.00 Third Violation $2,000.00 Fourth Violation $2,100.00 and may be subject to license revocation Page 2 of 15 IV. Maps and Ordinances Zoning Ordinance Municipal Code $0.25 per side Comprehensive Plan Color Maps (8.5 x 11) $2.00 Color Maps (11 x 17) $4.00 Street Maps $2.00 As-Builts (I I x 17) Based on number of copies and staff time V. Parks & Recreation Youth Athletic Association Per two hour time block $40.00 per time block Field Rental - including + 8.375% applicable tax Non -Profit Adult Club / Intramural Per two hour time block $55.00 per time block Field Rental + 8.375% applicable tax Ball Field Rental, Per two hour time block. $110.00 per time block Unlighted Tournament fees are extra. + 8.375% applicable tax Ball Field Rental, Per two hour time block. Tournament $135.00 per time block Lighted fees are extra. + 8.375% applicable tax Ball Field Tournament Includes all day maintenance staff on $535.00 per day + $200.00 Fee (Adult), Full site damage deposit + 8.375% applicable Maintenance tax Ball Field Tournament Fee Includes prep for fields and $320.00 per day + $200.00 (Adult), Minimum midday drag of fields damage deposit + 8.375% Maintenance applicable tax Warming House Rental/ Only allowed during non-public use $55.00 per hour + Ice Rink Rental hours unless authorized by City staff $200.00 damage deposit + key de osit + 8.375% applicable tax Picnic Shelters - Resident Available for reservation No Charge Picnic Shelters - Available for reservation $30.00 + 8.375% applicable tax Non -Resident Picnic Pavilions - Resident Includes up to five picnic tables $125.00 per time slot + $200.00 damage deposit + 8.375% applicable tax *Rental Fee is waived for Night to Unite and otherpublic events open to all Arden Hills residents. The $200 damage deposit is applicable. Picnic Pavilions - Includes up to five picnic tables $200.00 per time slot + $200.00 Non -Resident damage deposit + 8.375% applicable tax Picnic Pavilions - Includes up to five picnic tables $85.00 per day + 8.375% applicable Resident Non -Profit tax + $200.00 damage deposit Picnic Pavilions - Includes up to five picnic tables $110.00 per day + Other Non -Profit 8.3 75 %applicable tax + $200.00 damage deposit Community Garden Plot Annual $55.00 + 8.375% applicable tax One Plot Community Garden Plot Annual $25.00 + 8.375% applicable tax Second Plot Page 3 of 15 Room Rental — City Hall/ Community Room (Normal business hours: 8:00 am — 4:30 pm) (Non -business hours: weekends and holidays) Room Rental — City Hall/Small Conference Room (Normal business hours: 8:00 am — 4:30 pm) (Non -business hours: weekends and holidays) Room Rental — Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Required Regular business hours usage: Army National Guard: No charge City Government: No charge Resident, Non-profit: $90.00 Resident, For -profit: $120.00 Non -Resident, Non-profit: $130.00 Non -Resident, For -profit: $155.00 (+ 8.375% Regular business hours usage: Army National Guard: No charge City Government: No charge Resident, Non- profit: $50.00 Resident, For -profit: $60.00 Non -Resident, Non-profit: $70.00 Non -Resident, For -profit: $80.00 (+ 8.375% Non -business hours usage: Resident: $200 Non -Resident: $225 (+ 8.375% applicable tax) Non -business hours usage: Resident: $200 Non -Resident: $225 (+ 8.375% applicable tax) 11 Equipment Rental — DVD, $20.00 + 8.375% applicable tax VCR, T.V. VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be reduced or increased by the City Planner on a project by project basis.) Page 4 of 15 Description: Escrow Fees: Initial Application Fees: Preliminary Plat Administrative Fee $500 Escrow $2,500 Final Plat Administrative Fee $450 Escrow $1,000 Lot Split/Minor Subdivision (R-1 and R-2 only) Administrative Fee $350 Escrow $1,500 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $500 Escrow $1,500 Comprehensive Plan Amendment Administrative Fee $550 Escrow $2,500 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP or IUP Amendment Administrative Fee $400 Escrow $1,500 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $600 Escrow $2,500 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350 Escrow $2000 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $400 Escrow $1,500 Concept Review Administrative Fee $300 Escrow $750 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $450 Escrow $1,500 City Code Amendment Administrative Fee $350 Escrow $1,500 Zoning Code or TRC Amendment Administrative Fee $400 Escrow $1,500 Zoning Letter Administrative Fee $75 Land Use Requests — Not Already Specified Administrative Fee $150 Escrow $1,000 Zoning Permit Decks under 30", Driveways, Fences, Sheds, Temporary Structures, and Chicken Coops $65 Commercial Parking Lot Resurfacing $100 Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $25 Home Occupation I Permit No charge Home Occupation II Permit Administrative Fee $150 Escrow $500 Commercial Outdoor Display and Sales Area Permit $100 Page 5 of 15 Commercial Recreation $100 Outdoor Permit Appeal of Administrative Administrative Fee $150 Zoning, Sign, or Subdivision Decisions Escrow $1,000 Any portion of the TCAAP TCAAP Development development can prepay an amount $2,743 per acre Related Professional on behalf of future parcels to be Services Charge developed and that the prepayment amount will be netted out and the fee schedule will be updated annually. VII. Public Works/Engineering Right -of -Way Permit Permit Fee $180.00 Escrow To be determined by Engineer Right -of Way Permit — Small Cell Permit for up to 15 locations; $180.00 ROW permit fee, rent Wireless Facilities rent and maintenance per $180.00 per year, maintenance each location $27.00 per year Grading & Erosion Control Permit Permit Fee $180.00 Escrow To be determined by Engineer Conducted outside normal After Hours Call -out (Weekdays) business hours, minimum of 2 $100 per hour hours Holiday or Weekend Call -out Minimum of 2 hours $150.00 per hour VIII. Utility Hookup Charges Water Permits — Service Per inspection $60.00 Installation/Repairs/Alteration/Re- inspection (Regular Business Hours) Water Permits — Interior $45.00 Plumbing, New Home Water Permanent Disconnect $230.00 Curb Box and Service Lead, I" Service Connection on $175.00 Unsurfaced Street Larger than 1" Service Set by Engineer Connection Water Permits — Plan Check Fee Set by Inspector Water Permits — After Hours Call -out rate per visit, $100.00 per hour (Weekdays) Inspection or Re- minimum of 2 hours inspection Water Permits — Holiday or Call -out rate per visit, $150.00 per hour Weekend minimum Inspection or Re -inspection of 2 hours Hydrant Meter Rental $2,000 deposit, monthly rental of $33.00, water permit fee of $180.00, State surcharge of $1.00 plus applicable standard water usage rate charge for consumption Page 6 of 15 Water Meter/Spacer Charges — Fee includes removal of Based on Meter Size Contact Customer Requested Water Meter meter, bench test at Public Works for Quote Accuracy Test maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test Water Meter/Spacer Charges — Standard Meter $480.00 5/8" x 1/4" Meter Model 25 Water Meter/Spacer Charges — Contact Public Works for Quote 3/4" x 7 1/2' Meter Model 35 Water Meter/Spacer Charges —1" $590.00 Meter Water Meter/Spacer Charges — Contact Public Works for Quote Greater than 1" Water Connection Fee — $855.00 per acre or portion Connection fee for previously un- thereof served or expanded lots Water Availability Fee — The units are based on the New or Additional Units Metropolitan Council's $ 1,375 per unit formula for calculating new sewer availability charge SAC units Sewer Connection Fee — $840.00 per acre or portion Connection fee for previously un- thereof served or expanded lots Sewer Availability Fee — The units are based on the New or Additional Units Metropolitan Council's $ 825.00 per unit formula for calculating new sewer availability charge SAC units Sewer Permits — Service Per inspection $60.00 Installation/Alternations/Repairs/Re -inspection (Regular Business Hours Sewer Permits — Plan Review Fee Set by Inspector Sewer Permits — After Hours Call -out rate per visit, $100.00 per hour (Weekdays) Inspection or Re- minimum of 2 hours inspection Sewer Permits — Holiday or Call -out rate per visit, $150.00 per hour Weekend Inspection or Re- minimum inspection of 2 hours Sewer Access Charge Set by Met Council Annually $2,485.00 (Contact Met Council) Sanitary Sewer Utility Prohibited Sump Pump Connection $100.00 per month Surcharge DL Miscellaneous/Retail Activities Boutique/Garage Sales Application/notification of City No charge Hall required Tent Permit $55.00+ State Surcharge Sidewalk Sales $53.00 Adult Cannabis Retail Sales $500 (Initial registration) Registration $1,000 Renewal Page 7 of 15 Business Licensing — Amusement Includes arcade, dance hall, and Event Facilities event center, movie theater, $105.00 poolibilliard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. Business Licensing — Wholesale Liability insurance required $210.00 Bulk Fuel Storage Business Licensing — Hotel/Motel $6.50 per room Business Licensing — Courtesy $26.00 Bench, Non -advertising Business Licensing — Courtesy $79.00 Bench, Advertising Business Licensing — Includes musical devices, $15.00 per location + $15.00 per Mechanical/Electronic Devices amusement rides, bowling machine alleys, etc. (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine Business Licensing — Retail Sales Includes antique shops, beauty/barber shops, boat $53.00 dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the- counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed Business Licensing — Restaurants, $21.00 up to 1,000 square feet Cafes, Coffee Houses, etc. $42.00 for 1001-2000 square feet $63.00 for 2001-3000 square feet (etc.) Business Licensing — Restaurants, $315.00 Drive-Thru Business Licensing — Service $105.00 Stations Business Licensing — Grocery $21.00 up to 1,000 square feet $42.00 for 1001-2000 square feet $63.00 for 2001-3000 square feet etc. Charitable Gambling Permit — Per Includes investigation fee $158.00 Minnesota State Statute, Chapter 349 3% of organizations' gross Local Gambling Tax receipts from all lawful gambling, less prizes paid out Lawful Gambling Fund 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum pernlit fee at $100.00 Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at $350.00) Massage Therapist Annual Fee, Includes $53.00 investigation fee Page 8 of 15 Massage Therapist Establishment Annual Fee, Includes investigation fee $158.00 Recreational Outdoor Archery Range $200 first year $50 annual renewal Solicitors, Peddlers, Transient Permit — For -Profit Organizations Please reference Section 340 of the Municipal Code for more information $158.00 background investigation + $105.00 per month permit fee Solicitors, Peddlers, Transient Permit — Non -Profit Organizations Please reference Section 340 of the Municipal Code for more information No charge Tree Contractor License $50.00 X. Signs Initial Fee Per Sign $100.00 Permanent Signs, Annual Renewal Per Sign, 100 square feet or less maximum allowable size $25.00 Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 XI. Miscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $75.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Adult Cannabis Event Permit Fee Per Event $100.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for the suspension or termination of any license issued by the City 10% of license fee or $32.00, whichever is greater Adult Cannabis Sales, Illegal First Violation $1,000.00 Adult Cannabis Sales, Illegal Second Violation $2,000.00 Adult Cannabis Sales, Illegal Third Violation $2,000.00 Adult Cannabis Sales, Illegal Fourth Violation $2,000.00 and revocation of City registration Tobacco Sales, Illegal First Violation $1,000.00 Tobacco Sales, Illegal Second Violation within 36 months $2,000.00 plus 3-day license suspension Tobacco Sales, Illegal Third Violation within 36 months $2,000.00 plus 7 day license suspension Tobacco Sales, Illegal Fourth Violation within 36 months License revocation Candidate Filing Fee $2.00 Insufficient Funds/ Returned Check Fee $35.00 Rental Registration/Renewal Fee $45.00 per rental unit Rental Renewal Late Fee For renewals received after January 31 $90.00 per rental unit Residential Contractor License Check $5.00 Business Subsidy Application Fee Required to reimburse City for full cost of review $2,100.00 + $10,500.00 escrow Page 9 of 15 Construction Activity Waiver Per Waiver Application $263.00 XH. False Alarm Fees False Alarm First two alarms No charge + letter False Alarm Three through ten alarms $100.00 per alarm False Alarm Over ten alarms $300.00 per alarm XIII. Investigation Fees Tobacco, Liquor, Charitable $158.00 Gambling, & Solicitor's Permits XIV. Utility Use Charges Water Per Quarter: Meter Charge 3/4" Meter Size or Smaller $44.69 Meter Charge 1" Meter Size $111.72 Meter Charge 1.5" Meter Size $223.45 Meter Charge 2" Meter Size $357.50 Meter Charge 3" Meter Size $670.34 Meter Charge 4" Meter Size $1,117.24 Meter Charge 6" Meter Size $2,234.48 Meter Charge 8" Meter Size $3,575.16 Meter Charge 10" Meter Size $5,139.30 Meter Charge 12" Meter Size $9,608.25 Consumption: 1-10,000 gals. gallons $3.56 per 1,000 gallons (pro- rated) Consumption: 10,001-35,000 gals. gallons $4.58 per 1,000 gallons (pro - rated) Consumption: Over 35,000 gals. gallons $8.10 per 1,000 gallons (pro- rated) Water Test Fee et by MN State Health Dept $2.43 per quarter Sanitary Sewer Per Quarter: Base Charge — All Users per unit (with the exception of mobile homes $72.99 Usage per gals. —Single Family/Multiple Family gallons $7.52 (per 1,000 gallons) Sanitary Sewer— Commercial Apartment/Condominium gallons $7.52 (per 1,000 gallons) Sanitary Sewer - Mobile Home per unit $189.79 A Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30-day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons for those customers that were assigned the minimum amount. Customers that have a Winter Average amount greater than 9,000 gallons will be billed on the lesser of actual consumption or their Winter Average consumption. Customers not connected to City water will be billed on 9,000 gallons each quarter. Surface Water Per Quarter: Residential - Single Family per lot $17.91 Residential — Multiple Family per dwelling $23.23 Apartment / Condominium per acre $146.23 Industrial / Commercial per acre $228.31 Undeveloped per acre N/A Standby Per Quarter: Standby 1" Service Line or smaller $10.41 Page 10 of 15 Violation of Water or Sewer Use Restrictions: Non -essential usage charge $300 per day XV. Recycling Fee Per Residential Parcel with Annual $60.00 curbside recycling Per Residential Parcel without Annual $3.50 curbside recycling XVI. Park Development Park Development Fee Per residential unit $6,500.00 Page 11 of 15 Attachment C CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA SUMMARY OF ORDINANCE NO.2024-016 On the 91h day of December, 2024, the Arden Hills City Council adopted Appendix A of Ordinance No. 2024-016, and by five affirmative votes pursuant to Minn. Stat. §412.191, Subd. 4, directed that a summary of Appendix A of Ordinance 2024-016 be published. Appendix A of Ordinance 2024-016 entitled "2025 Fee Schedule" an Ordinance Relating to Fees Payable within the City of Arden Hills for 2025. The primary purpose of the ordinance is to update the Municipal Code to reflect fees for the calendar year of 2025. A full copy of Appendix A of Ordinance 2024-016 is available for inspection by any person during regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills, Minnesota 55112. The Ordinance is also available online at http://www.cityofardenhills.com CONSENT ITEM - 8G -ARVE_-HILLS MEMORANDUM DATE: December 9, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: 2025 Liquor License Renewals Budgeted Amount: Actual Amount: Funding Source: Council Should Consider the Following Options Motions to approve, table, or deny the following: • Approving the 2025 liquor license renewals Background The below table illustrates the businesses that are requesting renewal of their liquor licenses for 2025. All of the businesses have provided the necessary City and State application forms and have successfully passed background checks conducted by the Ramsey County Sheriff's Department. Establishment Name On -Sale Off -Sale Sunday Sale On -sale, Wine 3.2 Beer Big Ten Supper Club X X Cub Foods X X Cub Discount Liquor X Davanni's X X X Dong Hae Korean Grill & Sushi 2 X X Flahe 's Arden Bowl X X Jimmie's Old Southern BBQ X X X Linde 's Steakhouse X X Namaste India X X X Siam Thai X X X The Tavern Grill X X These establishments would be issued a liquor license following formal City Council approval. Please note release of the licenses are contingent upon satisfactory fire inspections by the Fire Marshall (these are still in the process as of the writing of this memo but no issues are anticipated). Page 1 of 1 CONSENT ITEM - 811 'It ,--AF.,DEN_ HILLS MEMORANDUM DATE: December 9, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: 2025 Tobacco License Renewals Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Motion to approve, table, or deny the following: • Approving the 2025 tobacco license renewals as listed below. Background The following five businesses are seeking renewal of their City tobacco licenses for 2025: • Holiday (Brausen) • Cub Foods • Cub Discount Liquor • Holiday (Hwy 96) • Walgreens The above establishments' representatives have successfully passed a background check conducted by the Ramsey County Sheriff's Office. The final issuance and release of the above tobacco licenses is contingent upon satisfactory fire inspections by the Fire Marshal, but no issues are expected. Please note that per Council direction earlier this fall, the City has capped the number of licenses it will issue at six, which leaves one license available for a new applicant. Page l of 1 CONSENT ITEM - 8I -ARVE_-HILLS MEMORANDUM DATE: December 9, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Ordinance 2024-017 Amending Chapter 3 Related to Adult Cannabis Registration Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Motions to approve, table, or deny the following: • Adoption of Ordinance 2024-017 and authorization to publish a Summary Ordinance of 2024- 017. Approval for authorization to publish summary ordinance requires an affirmative vote of four councilmembers Back2round/Discussion Chapter 342.22 of Minnesota law requires local governments to register a cannabis business following verification of a valid license or license preapproval by the Office of Cannabis Management (OCM), that is in compliance with Chapter 342 as well as local ordinances, is current on all property taxes and assessment for the proposed retail location (if applicable), and that has paid the registration and renewal fees to the local government for such. At the November 25, 2024 work session, Council discussed adult use cannabis retail business registrations and reviewed an initial draft ordinance amending Chapter 3 related to such. Following Council discussion and direction, Staff made the requested changes to that initial draft. These revisions include the following and are denoted in red type on Attachment A: • Requiring that a Certificate of Insurance be provided with the application to conduct a Cannabis Event • A tiered system for violation fees as follows: $1,000 (first violation), $2,000 (second violation), $2,000 (third violation) and $2,000 and revocation of City registration (fourth violation) It was also requested that links to Chapter 342 be inserted throughout the ordinance document and this update was made as well. Page 1 of 2 Regarding the duration of a Cannabis Event, the City Attorney has confirmed that City Code cannot include language specifically limiting a Cannabis Event to one day; however, the below language currently in the draft ordinance does afford Council latitude in adding reasonable conditions to a Cannabis Event permit upon consideration of approval (see the last paragraph of Section 396.7 — Exceptions — Cannabis Event Organizer on page 3 of Attachment A): No Cannabis Event will be permitted on public property or in a public park. The Council may add reasonable conditions to the permit, may reduce the number of days for the event, prohibit outdoor activity and/or restrict or prohibit on -site consumption, in order to protect the public health, safety, and general welfare. Regarding the reference to an escrow fee charged for a Cannabis Event in the attached ordinance, Staff has stricken this language (see page 3 of Attachment A as denoted in green type). Council may wish to consider implementing an escrow fee in the future for such should there be any issues related to such an event, and Staff would bring forward an amended Fee Schedule for Council consideration at that time. Staff is requesting that Council consider adoption of the attached Ordinance 2024-017 and authorize publication of a Summary Ordinance 2024-017. Attachments Attachment A: Ordinance 2024-017 Amending Chapter 3 and Summary Ordinance (redlined) Attachment B: Ordinance 2024-017 Amending Chapter 3 and Summary Ordinance (final) Page 2 of 2 It Attachment A --AR�EN HILLS ORDINANCE NO.2024-017 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 3, LICENSES AND REGULATIONS, SECTION 310.01 AND ENACTING SECTION 396 OF THE ARDEN HILLS CITY CODE REGARDING CANNABIS BUSINESS REGISTRATION THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 3, Licenses and Regulations, Section 310 — Fees, Subsection 310.01 is hereby amended by adding the underlined language as follows: • Adult Cannabis Registrations SECTION 2. ENACTMENT. Chapter 3, Section 396 of the Arden Hills City Code is hereby enacted as follows: SECTION 396 — CANNABIS AND LOWER -POTENCY HEMP EDIBLES 396.1. — Purpose. The purpose of this chapter is to implement the provisions of Minnesota Statute Chapter 342, which authorizes cities to protect the public health, safety, and welfare of residents by regulating cannabis and lower -potency hemp edible businesses within its jurisdiction. 396.2. — Definitions. Unless otherwise noted in this section, words, terms, and phrases found in the definitions of Minnesota Statutes Section 342.01, or as amended, apply, unless otherwise noted or except where the context clearly indicates a different meaning. In addition, the following definitions apply: CANNABIS EVENT. A temporary event organized by a Cannabis Event Organizer at which cannabis products or lower -potency hemp edible products are sold by vendors. Such Cannabis Event may be comprised solely of cannabis and lower -potency hemp edible vendors or may be part of a larger event at which cannabis and lower -potency hemp edible vendors wish to participate. OFFICE OF CANNABIS MANAGEMENT or OCM. The Minnesota Office of Cannabis Management. STATE LICENSE. An approved license issued by the Minnesota Office of Cannabis Management to a cannabis and lower -potency hemp edible business. Page 1 of 6 396.3. — Registration Required. Before operating a business licensed by OCM the business must register with the City, except for businesses with an OCM issued license for lower -potency hemp edible retailer, which is exempt from City registration requirements under this Section 396, applications shall be submitted on the forms provided by the City Clerk, and all applicants shall comply with the process below. All applications shall be considered and approved or denied by the City Council. See Minnesota Statute 342.22. 396.4. — Cap on Registrations. The City will not issue more than one (1) cannabis retail registration per 12,500 residents, as determined by the most recent state demographer's estimate. This cap on registrations does not apply to a medical cannabis combination business with a retail endorsement or a lower - potency hemp edible retailer. See Minnesota Statute 342.13, Local Control. 396.5. — Application Process and Fees (Minnesota Statute 342.11). All applicants must: (a) Complete the registration form provided by the City; (b) Pay the non-refundable registration fee for each type of retail license for which the business is applying; and (c) Provide a copy of all State Licenses issued by OCM. 2. No registration shall be issued under this chapter until the appropriate fees are paid in full. The fee for a registration under this chapter shall be set by ordinance. All fees are nonrefundable and shall not be pro -rated. 4. At the time of the initial registration, the initial registration fee and the renewal fee shall be due and payable. 5. For the first renewal of the registration, no additional registration fee shall be required. Beginning with the second renewal, and each subsequent renewal thereafter, the renewal registration fee shall be paid at the time of renewal. 396.6. — Approval. The City Council must take action on each new and renewal registration application within a reasonable time following receipt of the recommendation from City staff regarding the application. At the City Council meeting at which the application is considered, the registration will be approved by the City Council if the applicant: (a) Is in compliance with this chapter and all zoning requirements; (b) Has paid the registration fee; (c) Is current on all property taxes and assessments; (d) Has a State License Issued by OCM for the retail business being negotiated; and (e) Is current on payment for all other City fees and charges. Page 2 of 6 396.7. — Exceptions — Cannabis Event Organizer (Minnesota Statutes 342.39 and 342.40). No registration shall be required for an Event Organizer licensed by OCM who intends to conduct a Cannabis Event within the City; however, each Cannabis Event must be approved by the City Council through a Cannabis Event permit. The Event Organizer shall submit an application as provided by the City Clerk. The cannabis event permit application shall include: (a) A copy of the Event Organizer's license by OCM or a copy of the license application submitted to OCM; (b) Payment of the permit fee and eser-ow f (c) A copy of a Certificate of Insurance from an insurance company authorized to do business in the State of Minnesota; (d) The location, including address, Property Identification Numbers and ownership information of the property upon which the Cannabis Event is proposed to take place and whether the activity is proposed indoors or outdoors, including a diagram of the physical layout of the event which includes consumption areas, and retail sales areas. (e) The dates and number of days requested for the Cannabis Event; (f) If the Cannabis Event is part of a larger event, signed consent from the organization sponsoring the larger event; (g) A security plan that has been approved by Chief Law Enforcement Agency, including the name of the contracted licensed security personnel that complies with Minn. Stat. Section 342.40 Subd. 3; (h) If on -site consumption is proposed, a detailed plan for complying with Minn. Stat. Section 342.40 Subd. 8 regarding such activity. The City Council may approve or deny on -site consumption of cannabis as part of the permit in its sole discretion, based on the circumstances of the specific cannabis event requested; (i) Payment of an ese-row fee for- any e"enses tlatm a be inetiffed by eit-y during the Cannabis Event. Any tinused eser-ow will be r-etuffied to Cannabis Event. The app4ieant shall be responsible for- any eosts inetiffed by the ..;tom, that o o oa the eser-ow amount; (i) The printed names and signatures of the Event Organizer and the property owner. No Cannabis Event will be permitted on public property or in a public park. The Council may add reasonable conditions to the permit, may reduce the number of days for the event, prohibit outdoor activity and/or restrict or prohibit on -site consumption, in order to protect the public health, safety, and general welfare. 396.8. — Renewal Process. (a) Registration renewals are issued in the same manner and subject to the same conditions as a new registration application. A cannabis retail business shall apply to renew its registration on a form established by the City. Page 3 of 6 (b) Before renewing a registration, the City may enter and inspect the cannabis business to ensure that the cannabis business is in compliance with this chapter, the zoning ordinance, and state laws. 396.9. — Registration Term. The registration term begins on January 1 and ends on December 31. 396.10. — Premises Covered by Registration. Unless otherwise authorized by this Code, the registration for the business is only effective for the compact and contiguous space specified in the approved registration application. 396.11. — No transfer or Assignment of Registration or Location. A registered business shall not transfer or assign a registration to another person or entity or move to a different location without completing a new application and paying the appropriate fees. 396.12. — Prohibited Acts. The owner or operator of a registered business is responsible for the conduct of their place of business and the conditions of order in it. The act of an employee of the premises is deemed the act of the owner or operator as well, and the owner or operator is responsible for all penalties provided by this chapter equally with the employee. (a) It shall be unlawful for any person to sell, purchase, obtain or otherwise provide any cannabis or lower -potency hemp edible product to any person under the age of twenty-one (21), including cannabinoids derived from hemp. (b) It shall be unlawful for any person under the age of twenty-one (21) to possess any cannabis or lower -potency hemp edible product. This chapter shall not apply to persons under the age of twenty-one (21) lawfully involved in a compliance check, including cannabinoids derived from hemp. (c) It shall be unlawful for any person under the age of twenty-one (21) to use or consume any cannabis or lower -potency hemp edible product unless it is legally authorized medical cannabis. (d) It shall be unlawful for any person under the age of twenty-one (21) to attempt to disguise the person's true age by the use of a false form of identification, whether the identification is that of another person or one in which the age of the person has been modified or tampered with, to represent an age older than the actual age of the person, in order to purchase any cannabis or lower -potency hemp edible product. (e) No cannabis or lower -potency hemp edible product may be sold to an obviously intoxicated person or a person under the influence of a controlled substance. (f) No one under the age of twenty-one (21) shall sell cannabis or lower - potency hemp edibles. (g) Cannabis and lower -potency hemp edibles cannot be sold in vending machines, through a drive -through window or as part of a home occupation. Page 4 of 6 (h) On -site consumption is prohibited at lower -potency hemp edible retail and cannabis retail businesses, except for lower -potency hemp products that are consumed as a beverage at an on -sale liquor establishment. (i) It shall be unlawful to sell, purchase, obtain, or otherwise provide products with Delta-10 THC unless it is derived from industrial hemp and contains not more than 0.3 percent THC. (j) No retail cannabis or lower -potency hemp edible product shall be visible from the exterior of the building. 396.13. — Compliance Checks and Inspections. (a) Inspections. All registered business premises must be open to inspection by the local law enforcement or other authorized City official during regular business hours. (b) Compliance Checks. From time to time, but at least once per year, the City will conduct compliance checks on registered retail businesses by engaging persons between the ages of sixteen (16) and twenty-one (21) years, to enter the premises to attempt to purchase cannabis products. Persons used for compliance checks are not guilty of the unlawful purchase or attempted purchase, nor the unlawful possession of cannabis products when the items are obtained or attempted to be obtained as a part of the compliance check. No person used in compliance checks may attempt to use a false identification misrepresenting the person's age, and all persons lawfully engaged in a compliance check may answer all questions about the person's age and shall produce any identification, if any exists, for which he or she is asked. Nothing in this section prohibits compliance checks authorized by State or Federal laws for educational, research or training purposes, or required for the enforcement of a particular State or Federal law. 396.14. — Violations. (a) Civil Penalties. If the City determines that a registered business made a sale to a customer or patient without a valid retail registration, the City may impose a civil penalty for each violation as follows: First violation $1,000 Second violation $2,000 Third violation $2,000 Fourth violation $2,000 and revocation of City registration (b) Suspension. If the City determines that a business with a registration is not operating in compliance with the City Code or zoning ordinance, or that the operation of the business poses an immediate threat to the health or safety of the public, the City, through the Chief Law Enforcement officer, may immediately suspend the registration for up to thirty (30) days. The City will notify the business and the OCM in writing of the suspension, stating the grounds for the suspension. The OCM will investigate and may extend the period of suspension, revoke the registration, or order the reinstatement of the registration, or take any other action described in Minnesota Statutes Section 342.19 or 342.21 Page 5 of 6 SECTION 3. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance. The text amendment adopted by the Arden Hills City Council on December 9, 2024 enacts the City's policies on Cannabis Business registrations to reflect Minnesota State Statutes Sections 342 and 151.72. SECTION 4. EFFECTIVE DATE. This Ordinance shall be effective after its passage and publication according to law. PASSED AND ADOPTED this Wh day of December, 2024, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS David Grant, Mayor ATTEST: Julie Hanson, City Clerk Published in the Pioneer Press on December , 2024 To view the final document, access adopted Ordinances via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage Page 6 of 6 It --ARPEN HILLS ORDINANCE NO.2024-017 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA Attachment B AN ORDINANCE AMENDING CHAPTER 3, LICENSES AND REGULATIONS, SECTION 310.01 AND ENACTING SECTION 396 OF THE ARDEN HILLS CITY CODE REGARDING CANNABIS BUSINESS REGISTRATION THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 3, Licenses and Regulations, Section 310 — Fees, Subsection 310.01 is hereby amended by adding the underlined language as follows: • Adult Cannabis Registrations SECTION 2. ENACTMENT. Chapter 3, Section 396 of the Arden Hills City Code is hereby enacted as follows: SECTION 396 — CANNABIS AND LOWER -POTENCY HEMP EDIBLES 396.1. — Purpose. The purpose of this chapter is to implement the provisions of Minnesota Statute Chapter 342, which authorizes cities to protect the public health, safety, and welfare of residents by regulating cannabis and lower -potency hemp edible businesses within its jurisdiction. 396.2. — Definitions. Unless otherwise noted in this section, words, terms, and phrases found in the definitions of Minnesota Statutes Section 342.01, or as amended, apply, unless otherwise noted or except where the context clearly indicates a different meaning. In addition, the following definitions apply: CANNABIS EVENT. A temporary event organized by a Cannabis Event Organizer at which cannabis products or lower -potency hemp edible products are sold by vendors. Such Cannabis Event may be comprised solely of cannabis and lower -potency hemp edible vendors or may be part of a larger event at which cannabis and lower -potency hemp edible vendors wish to participate. OFFICE OF CANNABIS MANAGEMENT or OCM. The Minnesota Office of Cannabis Management. STATE LICENSE. An approved license issued by the Minnesota Office of Cannabis Management to a cannabis and lower -potency hemp edible business. Page 1 of 6 396.3. — Registration Required. Before operating a business licensed by OCM the business must register with the City, except for businesses with an OCM issued license for lower -potency hemp edible retailer, which is exempt from City registration requirements under this Section 396, applications shall be submitted on the forms provided by the City Clerk, and all applicants shall comply with the process below. All applications shall be considered and approved or denied by the City Council. See Minnesota Statute 342.22. 396.4. — Cap on Registrations. The City will not issue more than one (1) cannabis retail registration per 12,500 residents, as determined by the most recent state demographer's estimate. This cap on registrations does not apply to a medical cannabis combination business with a retail endorsement or a lower - potency hemp edible retailer. See Minnesota Statute 342.13, Local Control. 396.5. — Application Process and Fees (Minnesota Statute 342.11). All applicants must: (a) Complete the registration form provided by the City; (b) Pay the non-refundable registration fee for each type of retail license for which the business is applying; and (c) Provide a copy of all State Licenses issued by OCM. 2. No registration shall be issued under this chapter until the appropriate fees are paid in full. The fee for a registration under this chapter shall be set by ordinance. All fees are nonrefundable and shall not be pro -rated. 4. At the time of the initial registration, the initial registration fee and the renewal fee shall be due and payable. 5. For the first renewal of the registration, no additional registration fee shall be required. Beginning with the second renewal, and each subsequent renewal thereafter, the renewal registration fee shall be paid at the time of renewal. 396.6. — Approval. The City Council must take action on each new and renewal registration application within a reasonable time following receipt of the recommendation from City staff regarding the application. At the City Council meeting at which the application is considered, the registration will be approved by the City Council if the applicant: (a) Is in compliance with this chapter and all zoning requirements; (b) Has paid the registration fee; (c) Is current on all property taxes and assessments; (d) Has a State License Issued by OCM for the retail business being negotiated; and (e) Is current on payment for all other City fees and charges. Page 2 of 6 396.7. — Exceptions — Cannabis Event Organizer (Minnesota Statutes 342.39 and 342.40). No registration shall be required for an Event Organizer licensed by OCM who intends to conduct a Cannabis Event within the City; however, each Cannabis Event must be approved by the City Council through a Cannabis Event permit. The Event Organizer shall submit an application as provided by the City Clerk. The cannabis event permit application shall include: (a) A copy of the Event Organizer's license by OCM or a copy of the license application submitted to OCM; (b) Payment of the permit fee; (c) A copy of a Certificate of Insurance from an insurance company authorized to do business in the State of Minnesota; (d) The location, including address, Property Identification Numbers and ownership information of the property upon which the Cannabis Event is proposed to take place and whether the activity is proposed indoors or outdoors, including a diagram of the physical layout of the event which includes consumption areas, and retail sales areas. (e) The dates and number of days requested for the Cannabis Event; (f) If the Cannabis Event is part of a larger event, signed consent from the organization sponsoring the larger event; (g) A security plan that has been approved by Chief Law Enforcement Agency, including the name of the contracted licensed security personnel that complies with Minn. Stat. Section 342.40 Subd. 3; (h) If on -site consumption is proposed, a detailed plan for complying with Minn. Stat. Section 342.40 Subd. 8 regarding such activity. The City Council may approve or deny on -site consumption of cannabis as part of the permit in its sole discretion, based on the circumstances of the specific cannabis event requested; (i) The printed names and signatures of the Event Organizer and the property owner. No Cannabis Event will be permitted on public property or in a public park. The Council may add reasonable conditions to the permit, may reduce the number of days for the event, prohibit outdoor activity and/or restrict or prohibit on -site consumption, in order to protect the public health, safety, and general welfare. 396.8. — Renewal Process. (a) Registration renewals are issued in the same manner and subject to the same conditions as a new registration application. A cannabis retail business shall apply to renew its registration on a form established by the City. (b) Before renewing a registration, the City may enter and inspect the cannabis business to ensure that the cannabis business is in compliance with this chapter, the zoning ordinance, and state laws. 396.9. — Registration Term. The registration term begins on January 1 and ends on December 31. Page 3 of 6 396.10. — Premises Covered by Registration. Unless otherwise authorized by this Code, the registration for the business is only effective for the compact and contiguous space specified in the approved registration application. 396.11. — No transfer or Assignment of Registration or Location. A registered business shall not transfer or assign a registration to another person or entity or move to a different location without completing a new application and paying the appropriate fees. 396.12. — Prohibited Acts. The owner or operator of a registered business is responsible for the conduct of their place of business and the conditions of order in it. The act of an employee of the premises is deemed the act of the owner or operator as well, and the owner or operator is responsible for all penalties provided by this chapter equally with the employee. (a) It shall be unlawful for any person to sell, purchase, obtain or otherwise provide any cannabis or lower -potency hemp edible product to any person under the age of twenty-one (21), including cannabinoids derived from hemp. (b) It shall be unlawful for any person under the age of twenty-one (21) to possess any cannabis or lower -potency hemp edible product. This chapter shall not apply to persons under the age of twenty-one (21) lawfully involved in a compliance check, including cannabinoids derived from hemp. (c) It shall be unlawful for any person under the age of twenty-one (21) to use or consume any cannabis or lower -potency hemp edible product unless it is legally authorized medical cannabis. (d) It shall be unlawful for any person under the age of twenty-one (21) to attempt to disguise the person's true age by the use of a false form of identification, whether the identification is that of another person or one in which the age of the person has been modified or tampered with, to represent an age older than the actual age of the person, in order to purchase any cannabis or lower -potency hemp edible product. (e) No cannabis or lower -potency hemp edible product may be sold to an obviously intoxicated person or a person under the influence of a controlled substance. (f) No one under the age of twenty-one (21) shall sell cannabis or lower - potency hemp edibles. (g) Cannabis and lower -potency hemp edibles cannot be sold in vending machines, through a drive -through window or as part of a home occupation. (h) On -site consumption is prohibited at lower -potency hemp edible retail and cannabis retail businesses, except for lower -potency hemp products that are consumed as a beverage at an on -sale liquor establishment. (i) It shall be unlawful to sell, purchase, obtain, or otherwise provide products with Delta-10 THC unless it is derived from industrial hemp and contains not more than 0.3 percent THC. (j) No retail cannabis or lower -potency hemp edible product shall be visible from the exterior of the building. Page 4 of 6 396.13. — Compliance Checks and Inspections. (a) Inspections. All registered business premises must be open to inspection by the local law enforcement or other authorized City official during regular business hours. (b) Compliance Checks. From time to time, but at least once per year, the City will conduct compliance checks on registered retail businesses by engaging persons between the ages of sixteen (16) and twenty-one (21) years, to enter the premises to attempt to purchase cannabis products. Persons used for compliance checks are not guilty of the unlawful purchase or attempted purchase, nor the unlawful possession of cannabis products when the items are obtained or attempted to be obtained as a part of the compliance check. No person used in compliance checks may attempt to use a false identification misrepresenting the person's age, and all persons lawfully engaged in a compliance check may answer all questions about the person's age and shall produce any identification, if any exists, for which he or she is asked. Nothing in this section prohibits compliance checks authorized by State or Federal laws for educational, research or training purposes, or required for the enforcement of a particular State or Federal law. 396.14. — Violations. (a) Civil Penalties. If the City determines that a registered business made a sale to a customer or patient without a valid retail registration, the City may impose a civil penalty for each violation as follows: First violation $1,000 Second violation $2,000 Third violation $2,000 Fourth violation $2,000 and revocation of City registration (b) Suspension. If the City determines that a business with a registration is not operating in compliance with the City Code or zoning ordinance, or that the operation of the business poses an immediate threat to the health or safety of the public, the City, through the Chief Law Enforcement officer, may immediately suspend the registration for up to thirty (30) days. The City will notify the business and the OCM in writing of the suspension, stating the grounds for the suspension. The OCM will investigate and may extend the period of suspension, revoke the registration, or order the reinstatement of the registration, or take any other action described in Minnesota Statutes Section 342.19 or 342.21 Page 5 of 6 SECTION 3. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance. The text amendment adopted by the Arden Hills City Council on December 9, 2024 enacts the City's policies on Cannabis Business registrations to reflect Minnesota State Statutes Sections 342 and 151.72. SECTION 4. EFFECTIVE DATE. This Ordinance shall be effective after its passage and publication according to law. PASSED AND ADOPTED this Wh day of December, 2024, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS David Grant, Mayor ATTEST: Julie Hanson, City Clerk Published in the Pioneer Press on December , 2024 To view the final document, access adopted Ordinances via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage Page 6 of 6 CONSENT ITEM - 8J 'It -z3 II��EN_ HILLS MEMORANDUM DATE: December 9, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Cancellation of the Second Work Session and Regular City Council Meeting in December Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Motions to approve, table, or deny the following: • Approval of cancellation of the second work session and regular City Council meeting in December. Background/Discussion The City Council traditionally has cancelled a meeting if there are no items requiring timely action by the Council, or it may reschedule a meeting to a Tuesday if a holiday falls on a Monday. This year, the second meeting of December falls on Monday, December 23. Based on the fact that all necessary items that require action and/or discussion have been or are being addressed either at the December 9 work session and/or regular meeting, the City Council should consider formally cancelling the second work session and regular meeting of December. Please note that any items requiring new or further action would be placed on the agenda for the first work session and/or regular meeting on January 13, 2025. Page l of 1 CONSENT ITEM - 8K '!Tt -fi DEN HILLS MEMORANDUM DATE: December 9, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Cancellation of the January 27, February 24 and March 24, 2025 Work Session and Regular City Council Meetings Budgeted Amount: Actual Amount: Funding Source: Council Should Consider Motions to approve, table, or deny the following: • Approval of cancellation of January 27, February 24 and March 24, 2025 work session and regular City Council meetings. Back2round/Discussion From time to time, the City Council has cancelled a meeting if there are no items requiring timely action by the Council. In previous years, the City Council has cancelled the second meetings for the first quarter of the year (January, February and March). The meetings that are proposed to be cancelled are work sessions and regular meetings on: January 27, February 24, and March 24, 2025. Note that all necessary items that require action and/or discussion will have been addressed at a prior meeting or will be addressed at the regular meetings and/o work sessions occurring on January 13, February 10, or March 10, 2025. Should Council cancel the above -referenced meetings under this action, Council has the prerogative to have special meetings at any time. Page 1 of 1 CONSENT ITEM - 8L 'It -iiRZEN HILLS MEMORANDUM DATE: December 9, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: City Consultant Services for Engineering, Parks, Natural Resources, MS4 and GIS Budgeted Amount: Actual Amount: Funding Source: $90,000 (2025) As -Needed General and Utility Funds Council Should Consider Motions to approve, table, or deny the following: • Proposal for Professional Support Services with Bolton & Menk Background On August 19, 2024, the City Council discussed the proposed Public Works Department Organizational Chart and gave staff direction to move forward with the proposed modifications in Phase 1 which included selecting a primary consultant to provide engineering and specialty services for the City. Bolton and Menk provided the City with a proposal for services to help support various city needs, specifically within city engineering support, parks planning, natural resources management, GIS, and MS4 (see Attachment A). The rates provided by Bolton and Menk are competitive with rates the City has previously received for engineering services. Bolton and Menk will provide services at the discretion of the Public Works Director/City Engineer on an as -needed basis. City staff and the city attorney have reviewed the contract, city staff recommends approval of the Proposal for Professional Support Services with Bolton & Menk. Budget Impact The total budget for these services is $90,000 for 2025 which is divided between the General Fund and all Utility Funds. Invoicing from Bolton & Menk will categorize their charges to relate to the appropriate accounts. Attachments Attachment A - Proposal for Professional Support Services with Bolton & Menk Page 1 of 1 Attachment A AGREEMENT FOR PROFESSIONAL SERVICES PUBLIC WORKS SUPPORT SERVICES — ENGINEERING, PARKS, MS4, & GIS CITY OF ARDEN HILLS and BOLTON & MENK, INC. This Agreement, made this day of December 2024, by and between City of Arden Hills, 1245 West Highway 96, Arden Hills, MN 55112, ("CLIENT"), and BOLTON & MENK, INC., 12224 Nicollet Avenue S., Burnsville, MN 55337, ("CONSULTANT"). WITNESS, whereas the CLIENT requires professional services in conjunction with on -call planning services ("Project") and whereas the CONSULTANT agrees to furnish the various professional services required by the CLIENT. NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is agreed: SECTION I - CONSULTANT'S SERVICES A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed project as described in Exhibit I. B. Upon mutual agreement of the parties, Additional Services may be authorized as described in Paragraph IV.B. SECTION II - THE CLIENT'S RESPONSIBILITIES A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this Agreement. B. The CLIENT shall place any and all previously acquired information in its custody at the disposal of the CONSULTANT for its use. Such information shall include, but is not limited to: boundary surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency of all such information in performing services unless otherwise instructed, in writing, by CLIENT. C. The CLIENT will guarantee access to and make all provisions for entry upon public portions of the project and reasonable efforts to provide access to private portions and pertinent adjoining properties. D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the proposed project. E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to transmit instructions, receive instructions, receive information, interpret and define the CLIENT'S policies with respect to the project and CONSULTANT'S services. Public Standard Form — MN Page 1 of 13 2019 (20190712) F. The CONSULTANT'S services do not include legal, insurance counseling, accounting, independent cost estimating, financial advisory or "municipal advisor" (as described in Section 975 of the Dodd -Frank Wall Street Reform and Consumer Protection Act 2010 and the municipal advisor registration rules issued by the SEC) professional services and the CLIENT shall provide such services as may be required for completion of the Project described in this Agreement. G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the Project. CONSULTANT will assist CLIENT with permit preparation and documentation to the extent described in Exhibit I. H. The CLIENT may hire, at its discretion, when requested by the CONSULTANT, an independent test company to perform laboratory and material testing services, and soil investigation that can be justified for the proper design and construction of the Project. The CONSULTANT shall assist the CLIENT in selecting a testing company. Payment for testing services shall be made directly to the testing company by the CLIENT and is not part of this Agreement. If CLIENT elects not to hire an independent test company, CLIENT shall provide CONSULTANT with guidance and direction on completing those aspects of design and construction that require additional testing data. (Remainder of this page intentionally left blank) Public Standard Form — MN Page 2 of 13 2019 (20190712) SECTION III - COMPENSATION FOR SERVICES A. FEES. 1. The CLIENT will compensate the CONSULTANT in accordance with the following schedule of fees for the time spent in performance of Agreement services. 2025 Schedule of Fees Senior Project Manager nir $165-264 Project Manager $136-236 Senior Project Engineer $146-263 Project Engineer $139-201 Design Engineer $115-171 Graduate Engineer $116-156 Architect $150-270 Senior Planner $145-213 Planner $117-146 Senior Landscape Architect $152-199 Landscape Architect $142-161 Landscape Designer $85-134 Licensed Project Surveyor $171-189 Graduate Surveyor $116-191 Survey Technician $85-189 Senior Technician $125-206 Technician $72-176 Specialist* $90-226 Practice Expert** $173-363 Senior Principal $209-320 Principal $162-286 AdministrativelCorporate Specialists $66-176 ' No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey assignments; the cost of this equipment is included in the rates for survey technicians. *Specialized role not classified above otherwise, incl. graphic design, project communication, funding support, etc. **Highly specialized and industry expertise unique to the market or area of discipline. Public Standard Form — MN Page 3 of 13 2019 (20190712) 2. The preceding Schedule of Fees shall apply for services provided through December 31, 2025. Hourly rates may be adjusted by CONSULTANT, in consultation with CLIENT, on an annual basis thereafter to reflect reasonable changes in its operating costs. Adjusted rates will become effective on January 1 st of each subsequent year, upon written acceptance by CLIENT. 3. Rates and charges do not include sales tax. If such taxes are imposed and become applicable after the date of this Agreement CLIENT agrees to pay any applicable sales taxes. 4. The rates in the Schedule of Fees include labor, general business and other normal and customary expenses associated with operating a professional business. Unless otherwise agreed in writing, the above rates include vehicle and personal expenses, mileage, telephone, survey stakes and routine expendable supplies; and no separate charges will be made for these activities and materials. 5. Additional services as outlined in Section I.B will vary depending upon project conditions and will be billed on an hourly basis at the rate described in Section III.A.1. 6. Expenses required to complete the agreed scope of services or identified in this paragraph will be invoiced separately, and include but are not limited to large quantities of prints; extra report copies; out -sourced graphics and photographic reproductions; document recording fees; special field and traffic control equipment rental; outside professional and technical assistance; geotechnical services; and other items of this general nature required by the CONSULTANT to fulfill the terms of this Agreement. CONSULTANT shall be reimbursed at cost plus an overhead fee (not -to -exceed 10%) for these Direct Expenses incurred in the performance of the work. B. PAYMENTS AND RECORDS 1. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than monthly at the herein rates and terms. 2. If CLIENT fails to make any payment due CONSULTANT for undisputed services and expenses within 45 days after date of the CONSULTANT'S invoice, a service charge of one and one-half percent (1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on any unpaid balance. 3. In addition to the service charges described in preceding paragraph, if the CLIENT fails to make payment for undisputed services and expenses within 60 days after the date of the invoice, the CONSULTANT may, upon giving seven days' written notice to CLIENT, suspend services and withhold project deliverables due under this Agreement until CONSULTANT has been paid in full for all past due amounts for undisputed services, expenses and charges, without waiving any claim or right against the CLIENT and without incurring liability whatsoever to the CLIENT. 4. Documents Retention. The CONSULTANT will maintain records that reflect all revenues, costs incurred and services provided in the performance of the Agreement. The CONSULTANT will also agree that the CLIENT, State, or their duly authorized representatives may, at any time during normal business hours and as often as reasonably necessary, have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices of the CONSULTANT which are Public Standard Form — MN Page 4 of 13 2019 (20190712) relevant to the contract for a period of six years. (Remainder of this page intentionally left blank) Public Standard Form — MN Page 5 of 13 2019 (20190712) SECTION IV - GENERAL A. STANDARD OF CARE Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT'S profession currently practicing under similar conditions. No warranty, express or implied, is made. B. CHANGE IN PROJECT SCOPE In the event the CLIENT changes or is required to change the scope or duration of the project from that described in Exhibit I, and such changes require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. To the fullest extent practical, the CONSULTANT shall give notice to the CLIENT of any Additional Services, prior to furnishing such Additional Services. The CONSULTANT shall furnish an estimate of additional cost, prior to authorization of the changed scope of work and Agreement will be revised in writing. C. LIMITATION OF LIABILITY General Liability of CONSULTANT. For liability other than professional acts, errors, or omissions, and to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CLIENT from losses, damages, and judgments (including reasonable attorneys' fees and expenses of litigation) arising from claims or actions relating to the Project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, but only to the extent caused by the acts and omissions in the non-professional services of CONSULTANT or CONSULTANT'S employees, agents, or subconsultants. 2. Professional Liability of CONSULTANT. With respect to professional acts, errors and omissions and to the fullest extent permitted by law, CONSULTANT shall indemnify and hold harmless CLIENT from losses, damages, and judgments (including reasonable attorneys' fees and expenses of litigation) arising from third -party claims or actions relating to the Project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, but only to the extent caused by a negligent act, error or omission of CONSULTANT or CONSULTANT'S employees, agents, or subconsultants. This indemnification shall include reimbursement of CLIENT'S reasonable attorneys' fees and expenses of litigation, but only to the extent that defense is insurable under CONSULTANT's liability insurance policies. General Liability of Client. To the fullest extent permitted by law and subject to the maximum limits of liability set forth in Minnesota Statutes Section 466.04, CLIENT shall indemnify, defend and hold harmless CONSULTANT from losses, damages, and judgments (including reasonable attorneys' fees and expenses of litigation) arising from third -party claims or actions relating to the Project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, but only to the extent caused by the acts or omission of CLIENT or CLIENT'S employees, agents, or other consultants. Public Standard Form — MN Page 6 of 13 2019 (20190712) 4. To the fullest extent permitted by law, CLIENT and CONSULTANT waive against each other, and the other's employees, officers, directors, members, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to this Agreement, from any cause or causes. CLIENT waives all claims against individuals involved in the services provided under this Agreement and agrees to limit all claims to the CONSULTANT's corporate entity. 5. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT because of this Agreement or the performance or nonperformance of services provided hereunder. D. INSURANCE The CONSULTANT agrees to maintain, at CONSULTANT'S expense a commercial general liability (CGL) and excess or umbrella general liability insurance policy or policies insuring CONSULTANT against claims for bodily injury, death or property damage arising out of CONSULTANT'S general business activities. The general liability coverage shall provide limits of not less than $2,000,000 per occurrence and not less than $2,000,000 general aggregate. Coverage shall include Premises and Operations Bodily Injury and Property Damage; Personal and Advertising Injury; Blanket Contractual Liability; Products and Completed Operations Liability. 2. The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, a single limit or combined limit automobile liability insurance and excess or umbrella liability policy or policies insuring owned, non -owned and hired vehicles used by CONSULTANT under this Agreement. The automobile liability coverages shall provide limits of not less than $1,000,000 per accident for property damage, $2,000,000 for bodily injuries, death and damages to any one person and $2,000,000 for total bodily injury, death and damage claims arising from one accident. 3. CLIENT shall be named Additional Insured for the above CGL and Auto liability policies. 4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's compensation coverage together with Coverage B, Employer's Liability limits of not less than $500,000 for Bodily Injury by Disease per employee, $500,000.00 for Bodily Injury by Disease aggregate and $500,000 for Bodily Injury by Accident. The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, Professional Liability Insurance coverage insuring CONSULTANT against damages for legal liability arising from a negligent act, error or omission in the performance of professional services required by this Agreement during the period of CONSULTANT'S services and for three years following date of final completion of its services. The professional liability insurance coverage shall provide limits of not less than $2,000,000 per claim and an annual aggregate of not less than $2,000,000 on a claims -made basis. 6. CLIENT shall maintain statutory Workers Compensation insurance coverage on all of CLIENT'S employees and other liability insurance coverage for injury and property damage to third parties due to the CLIENT'S negligence. Public Standard Form — MN Page 7 of 13 2019 (20190712) 7. Prior to commencement of this Agreement, CONSULTANT will provide the CLIENT with certificates of insurance, showing evidence of required coverages. All policies of insurance shall contain a provision or endorsement that the coverage afforded will not be canceled or reduced in limits by endorsement for any reason except non-payment of premium, until at least 30 days prior written notice has been given to the Certificate Holder, and at least 10 days prior written notice in the case of non-payment of premium E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of construction cost will generally be based upon public construction cost information. Since the CONSULTANT has no control over the cost of labor, materials, competitive bidding process, weather conditions and other factors affecting the cost of construction, all cost estimates are opinions for general information of the CLIENT and the CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that costs for project financing should be based upon contracted construction costs with appropriate contingencies. F. CONSTRUCTION SERVICES It is agreed that the CONSULTANT and its representatives shall not at any time supervise, direct, control, or have authority over any contractor's work, nor shall CONSULTANT have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at any Project site, nor for any failure of a Contractor to comply with Laws and Regulations applicable to that Contractor's furnishing and performing of its work. CONSULTANT shall not be responsible for the acts or omissions of any Contractor. CLIENT acknowledges that on -site contractor(s) are solely responsible for construction site safety programs and their enforcement. G. USE OF ELECTRONIC/DIGITAL DATA Because of the potential instability of electronic/digital data and susceptibility to unauthorized changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a project deliverable for this Agreement or except as otherwise explicitly provided in this Agreement, all electronic/digital data developed by the CONSULTANT as part of the Project is acknowledged to be an internal working document for the CONSULTANT'S purposes solely and any such information provided to the CLIENT shall be on an "AS IS" basis strictly for the convenience of the CLIENT without any warranties of any kind. As such, the CLIENT is advised and acknowledges that use of such information may require substantial modification and independent verification by the CLIENT (or its designees). 2. Provision of electronic/digital data, whether required by this Agreement or provided as a convenience to the Client, does not include any license of software or other systems necessary to read, use or reproduce the information. It is the responsibility of the CLIENT to verify compatibility with its system and long-term stability of media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from third party use or any Public Standard Form — MN Page 8 of 13 2019 (20190712) adaptation or distribution of electronic/digital data provided under this Agreement, unless such third party use and adaptation or distribution is explicitly authorized by this Agreement. H. REUSE OF DOCUMENTS Drawings and Specifications and all other documents (including electronic and digital versions of any documents) prepared or furnished by CONSULTANT pursuant to this Agreement are instruments of service in respect to the Project and CONSULTANT shall retain an ownership interest therein. Upon payment of all fees owed to the CONSULTANT, the CLIENT shall acquire a limited license in all identified deliverables (including Reports, Plans and Specifications) for any reasonable use relative to the Project and the general operations of the CLIENT. Such limited license to Owner shall not create any rights in third parties. 2. CLIENT may make and disseminate copies for information and reference in connection with the use and maintenance of the Project by the CLIENT. However, such documents are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the Project or on any other project. Any reuse by CLIENT or, any other entity acting under the request or direction of the CLIENT, without written verification or adaptation by CONSULTANT for such reuse will be at CLIENT'S sole risk and without liability or legal exposure to CONSULTANT and CLIENT shall indemnify and hold harmless CONSULTANT from all claims, damages, losses and expenses including attorney's fees arising out of or resulting from such reuse. I. CONFIDENTIALITY CONSULTANT agrees to keep confidential and not to disclose to any person or entity, other than CONSULTANT'S employees and subconsultants any information obtained from CLIENT not previously in the public domain or not otherwise previously known to or generated by CONSULTANT. These provisions shall not apply to information in whatever form that comes into the public domain through no fault of CONSULTANT; or is furnished to CONSULTANT by a third party who is under no obligation to keep such information confidential; or is information for which the CONSULTANT is required to provide by law or authority with proper jurisdiction; or is information upon which the CONSULTANT must rely for defense of any claim or legal action. J. PERIOD OF AGREEMENT This Agreement will remain in effect for the longer of a period of five (5) years or until such other expressly identified completion date, after which time the Agreement may be extended upon mutual agreement of both parties. K. TERMINATION This Agreement may be terminated: For cause, by either party upon 7 days written notice in the event of substantial failure by other party to perform in accordance with the terms of this Agreement through no fault of the terminating party. For termination by CONSULTANT, cause includes, but is not limited to, failure by CLIENT to pay undisputed amounts owed to CONSULTANT within 120 days of invoice and delay or suspension of CONSULTANT's services for more than 120 days for reasons beyond CONSULTANT'S cause or control; or, Public Standard Form — MN Page 9 of 13 2019 (20190712) 2. For convenience by CLIENT upon 7 days written notice to CONSULTANT. 3. Notwithstanding, the foregoing, this Agreement will not terminate under paragraph IV.K if the party receiving such notice immediately commences correction of any substantial failure and cures the same within 10 days of receipt of the notice. 4. In the event of termination by CLIENT for convenience or by CONSULTANT for cause, the CLIENT shall be obligated to the CONSULTANT for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination, computed in accordance with Section III of this Agreement. CONSULTANT shall deliver and CLIENT shall have, at its sole risk, right of use of any completed or partially completed deliverables, subject to provisions of Paragraph IV. H. 5. In event of termination by CLIENT for cause and in addition to any other remedies available to CLIENT, CONSULTANT shall deliver to CLIENT and CLIENT shall have right of use of any completed or partially completed deliverables, in accordance with the provisions of Paragraph IV.H. CLIENT shall compensate CONSULTANT for all undisputed amounts owed CONSULTANT as of date of termination. L. INDEPENDENT CONTRACTOR Nothing in this Agreement is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the CONSULTANT or any of its employees as the agent, representative, or employee of the CLIENT for any purpose or in any manner whatsoever. The CONSULTANT is to be and shall remain an independent contractor with respect to all services performed under this Agreement. M. CONTINGENT FEE The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from award or making of this Agreement. N. NON-DISCRIMINATION The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. The CONSULTANT is an Equal Opportunity Employer and it is the policy of the CONSULTANT that all employees, persons seeking employment, subcontractors, subconsultants and vendors are treated without regard to their race, religion, sex, color, national origin, disability, age, sexual orientation, marital status, public assistance status or any other characteristic protected by federal, state or local law. O. ASSIGNMENT Neither party shall assign or transfer any interest in this Agreement without the prior written consent of the other party. P. SURVIVAL Public Standard Form — MN Page 10 of 13 2019 (20190712) All obligations, representations and provisions made in or given in Section IV and Documents Retention clause of this Agreement will survive the completion of all services of the CONSULTANT under this Agreement or the termination of this Agreement for any reason. Q. SEVERABILITY Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. I '�Wolllz w 61W@-1M i�l:V.l This Agreement is to be governed by the law of the State of Minnesota and venued in courts of Minnesota; or at the choice of either party, and if federal jurisdictional requirements can be met, in federal court in the district in which the project is located. S. DISPUTE RESOLUTION CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their rights under law. Any claims or disputes unresolved after good faith negotiations shall then be submitted to mediation using a neutral from the Minnesota District Court Rule 114 Roster, or if mutually agreed at time of dispute submittal, a neutral from the American Arbitration Association Construction Industry roster. If mediation is unsuccessful in resolving the dispute, then either party may seek to have the dispute resolved by bringing an action in a court of competent jurisdiction. T. MINNESOTA GOVERNMENT DATA PRACTICES ACT (MGDPA) All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of the CONSULTANT'S performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The Consultant agrees to abide by these statutes, rules and regulations and as they may be amended. In the event the CONSULTANT receives a request to release data, it shall notify CLIENT as soon as practical. The CLIENT will give instructions to CONSULTANT concerning release of data to the requesting party and CONSULTANT will be reimbursed as additional services for its reasonable labor and other direct expenses in complying with any MGDPA request, but only to the extent that the request is not due to a negligent, intentional or willful act or omission by the CONSULTANT or other failure to comply with its obligations under this contract. U. ETHICAL STANDARDS No member, officer, employee or agent of the CLIENT or of a local public body thereof during his or her tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the benefits therefrom. Public Standard Form — MN Page 11 of 13 2019 (20190712) SECTION V - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Agreement may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: CONSULTANT: Bolton & Menk, Inc. Public Standard Form — MN Page 12 of 13 2019 (20190712) EXHIBIT I (Scope of work Dated 12/4/2024) Public Standard Form — MN Page 13 of 13 2019 (20190712) Q c7 LU z cry N I. 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C CU O O O O i CU O C N 'C O N C1 N t N p c� CU C1 CU CD O CD CO CU p O CU • � C o cv 'o 2i U C U C6 O' �QJ CO � � C � O U [1 O CU O_ N cC co N O O C L LLLI OO O c a) a) O� + Ou -0 ++ O 7 L a1 > — l0 O O vi OE +Oo +0•a) on4- 'O a1 4J Q La) �,QC 4- 4-1C, =W7 O Q w O� o E i tw -v C Oah0 O O -O +'-0 N O U _ CL -0 J CL+O OQ OO U co O P OL Oa 0 caAo 0 O a E a) -0 - 0 V)Li ai v � a) � V V)i " n .O to ai QN.N a,0 vL +�co 0- 4- u ao Xu4-o>vO O a) a) °W�N .—n>, oco n N O��>N a ° ED Lon 4-1 � tn> x a' vi Q Q E O ) c (B +J -0 c0 bA -0 a) a) a)O O v+ vi Q -0 U 0 a) v LO +, i n_'a va) 0 a) D ai +, �C Q 54uwQ to o a) vN to a) O0 ° cu o— L O Qo Uv 4- 0- _Q o Lniaj o ra W .UO [6 O U iN6 - c0Ln t O 'a) L OLU�C M a) a) �v fa) —a) Q O c0 Q CL cX6 � a) co bA � Ln Noa >- to U aj3 0Q6 aCte^ N O N Ln (AaJ N O � O LO �� a4— 0 U N CA Oi +b0 vi)W0 U � U Q O-0 5.O - N _ Qj NO VI > IA aJ L cQ Gfa, v to7i > L m 2 m o aaN L ra U cu a) U > al6 ,C3 ' Y a 0-oo o O Oo ) t'a v O +U—u LoJ WNOvO O ns > U ci'� O Ln U nN .� cn 2 Z O CY Q O H U CA U cn O Cl G7 H U CONSENT ITEM - 8M I't -flR,D,.EN HILLS MEMORANDUM DATE: December 9, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Metropolitan Council — 2025 Private I/I Grant Program Resolution Budgeted Amount: Actual Amount: Funding Source: MCES Council Should Consider Motions to approve, table, or deny the following: • Resolution 2024-057, approving the application for Metropolitan Council Environmental Services (MCES) 2025 private property Inflow and Infiltration (I/I) Grant Program Background/Discussion The 2025 Private I/I Grant Program is the 2nd year for Met Council. It will again provide $1.5 million in wastewater revenue to provide grants to private property owners to help with repairs that will remove and prevent clear water from entering the wastewater treatment system. The Minnesota Legislature amended Statute 471.342 to allow the Met Council to provide grant funding to local municipalities to assist private property owners with costs associated with repairing sewer infrastructure on their property. The City of Arden Hills is 1 of 81 other municipalities that are eligible for the program. A resolution related to the application for MCES 2025 private property I/I grant program is provided as Attachment A. Budget Impact This program is funded through Metropolitan Council, so there is no direct budget impact. Attachments. Attachment A: Resolution 2024-057 Page 1 of 1 I t --AR�EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2024-057 Attachment A RESOLUTION APPROVING THE APPLICATION FOR METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES (MCES) 2025 PRIVATE PROPERTY INFLOW AND INFILTRATION GRANT PROGRAM WHEREAS, through efforts coordinated with the Metropolitan Cities Association and the Metropolitan Council, the 2023 Minnesota Legislature authorized any city, township, or political subdivision of the state to provide loans and grants to property owners to assist the owners in financing the cost of abating inflow and infiltration on their property; and WHEREAS, the Metropolitan Council Environmental Services (MCES) Division has committed $1.5 million in funding to provide grants to private property owners to help with repairs that will remove and prevent clear water from entering the wastewater treatment system; and WHEREAS, MCES convened a task force to define processes, guidelines and schedules for the grant program; and WHEREAS, MCES has identified the City of Arden Hills as one of many metro cities having an excessive amount clear water inflow and infiltration into the sanitary sewer system; and WHEREAS, the City of Arden Hills is willing to faithfully administer all terms of the grant for the benefit of its property owners. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City of Arden Hills will submit application to the Metropolitan Council Environmental Services for its 2025 Private Property Inflow and Infiltration Grant Program; and BE IT FURTHER RESOLVED that the Director of Public Works/City Engineer, or their successor or assignee, will act as the City's designated authorized representative and point of contact for this Grant Program. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9tn DAY OF DECEMBER 2024. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills. org and clicking on Archived Documents under Helpful Links on our main webpage. CONSENT ITEM - 8N r -ARPEN HILLS MEMORANDUM DATE: December 9, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Old Highway 10 Trail Improvements —Resolution MnDOT Safe Routes to School Grant Program Budgeted Amount: Actual Amount: Funding Source: $3,850,000 $4,500,000 PIR — Parks, MSA, (Current Estimate) Ramsey County, Grant funds Council Should Consider Motions to approve, table, or deny the following: Resolution 2024-058 authorizing the City to submit a 2025 MnDOT Safe Routes to School Infrastructure grant application related to the proposed Old Highway 10 Trail Improvement project. Back2round/Discussion In October of 2022, a feasibility study update was completed from a previous 2008 version of the proposed project corridor. On June 12, 2023, the City Council approved Professional Services with Engineering Consultant, SRF, to complete a "Shovel -Ready" design to pursue potential future funding opportunities. On December 11, 2023, the City Council adopted Resolution 2023-061 to submit an application for the 2024 MnDOT SRTS Infrastructure grant, ultimately the City was unsuccessful at obtaining the grant. On June 24, 2024, the City Council reviewed the latest design estimates and status of funding sources and gave direction to staff to pursue the MnDOT SRTS grant program again. On October 28, 2024, the City Council approved Professional Services Amendment No. 2 with SRF Consulting to administer the MnDOT SRTS grant application process. Page 1 of 2 Resolution 2024-058 authorizes the City to submit a MnDOT Safe Routes to School Infrastructure grant application related to the proposed Old Highway 10 Trail Improvement project. Staff recommends council adopts Resolution 2024-058. Budget Impact The Old Highway 10 Trail Improvements project is in the proposed 2025-2029 CIP and tentatively scheduled for 2026 construction, project funding would be derived from the City's PIR-Parks fund, Municipal State Aid (MSA), Ramsey County cost -share and grant funding. The application for the MnDOT SRTS Grant Program will request the maximum of $1,000,000 General Trail Construction $950,221 Boardwalk $710,042 Retaining walls $511,034 Stormwater BMP and Sewer $1,023,427 Construction Sub Total $3,195,724 Construction Contingency (10%) $319,572 Engineering (20%) $639,145 Ease ments/Aguistions $300,000 Total Project Cost $4,454,441 The City was awarded the Federal Regional Solicitation SRTS grant of $1,000,000. Ramsey County anticipates to program $700,000 to their TIP in 2026 for the proposed trail project. Total Project Cost $4,454,441 Federal Regional Solicitation (SRTS) ($1,000,000) MnDOT SRTS Grant ($1,000,000) Ramsey County Contribution ($700,000) City Obligation $1,755,000 Of the City's Obligation, roughly $1,755,000; $1,115,855 would be considered Municipal State Aid eligible costs. The remainder $639,145 would derive from the City's PIR-Parks fund. Attachments Attachment A - Resolution 2024-058 Page 2 of 2 'It ,AFQEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2024-058 Attachment A RESOLUTION AUTHORIZING THE CITY TO SUBMIT A 2024 MNDOT SAFE ROUTES TO SCHOOL INFRASTRUCTURE GRANT APPLICATION WHEREAS, the City of Arden Hills supports the application made to the Minnesota Department of Transportation for a 2024 Safe Routes to School Infrastructure Grant, and WHEREAS, the application is to obtain funding for a project to construct a new 10' paved trail along the west side of Old Highway 10 between Lake Valentine Road, and Highway 96 in Arden Hills; and WHEREAS, Ramsey County has acknowledged this segment is in alignment with the County's All Abilities Transportation Network, and the County has included the project in its 2026 Transportation Improvement Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, agrees to act as the project sponsor, and that if awarded a grant by the Minnesota Department of Transportation, the City of Arden Hills agrees to accept the award and may enter into an agreement with the Minnesota Department of Transportation for the above -referenced project. The City of Arden Hills will comply with all applicable laws, requirements and regulations as stated in the grant agreement. BE IT FURTHER RESOLVED that a copy of this Resolution will be provided to the Minnesota Department of Transportation with the Project submittal. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9th DAY OF DECEMBER 2024. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CONSENT ITEM - 80 r -ARPEN HILLS MEMORANDUM DATE: December 9, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: South Tower Improvement Project — Approve Plans & Specifications and Order Advertisement for Bids Budgeted Amount: Actual Amount: Funding Source: $250,000 TBD Water Utility Fund Council Should Consider Motions to approve, table, or deny the following: • Adopting Resolution 2024-061 Approving Plans and Specifications and Ordering Advertisement for Bids for the South Tower Improvements Project. Background/Discussion On August 28, 2023, the City Council approved Professional Services Agreement with TKDA for the South Tower Improvements project. On December 18, 2023, the City Council discussed the South Tower Improvements related to repairs and security elements. During that meeting staff received direction to pursue the Urban Area Security Initiative (UASI) grant program in 2024 but ultimately the City was unsuccessful at receiving the grant. City staff has separated the proposed security improvements from this project in order to keep the repair work on schedule. Staff will bring the security improvements back to Council for consideration at a future Works Session. For this item, staff is requesting approval of plans & specifications and ordering advertisement for bids for the South Tower Improvements Project related to the repairs which include spot coating repairs, minor structural repairs and other improvements related to OSHA requirements. Staff recommends adopting Resolution 2024-061. Page 1 of 2 The project manual consists of 194 pages. A full copy of project manual is on file and available upon request to the City Clerk. Budget Impact Estimated project costs for tower repairs: Repair costs TBD Engineering costs $ 67,183 Total TBD Attachments Attachment A: Resolution 2024-061 Page 2 of 2 'It -ARPEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2024-061 Attachment A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS WHEREAS, the Public Works Department has prepared plans and specifications for Improvement Project No. PW-23-0107, South Tower Improvement Project to address needed repair work. The plans and specifications have been presented to the Council for approval. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisements shall be published for 21 days, shall specify the work to be done, shall state that the bids will be received by the clerk until 2:00 p.m. on Tuesday, January 7, 2025, at which time they will be publicly opened in the Council Chambers of the City Hall, will then be tabulated, and will be considered by the Council at 7:00 p.m. on January 13, 2025, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during the consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City for five (5) percent of the amount of such bid. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9tb DAY OF DECEMBER 2024. Attest: City Clerk 1 Mayor To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. PUBLIC HEARING -10A -ADEN HILLS MEMORANDUM DATE: December 9, 2024 Honorable Mayor and City Councilmembers TO: Jessica Jagoe, Interim City Administrator FROM: Joua Yang, Finance Director SUBJECT: Public Hearing on 2025 Tax Levy and Budget Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following The City Council does not need to take any action for this item. A PowerPoint presentation will be given for the City's required annual Truth -in -Taxation hearing. 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CA dJ i U (A O- E a V O ca V ro . �V o , _ �' OC _0 Ln J i N E L �C V V O E 0 U L 0 > C6 QC X L Lm x O Lm a 0 v a 4-J C: (� O ru N i i E 4+ 0 N 0 O v o i 4 -J 0 3 V) L O a� x M L a� 0 L Q tL0 Q to a� C6 N U i .0 N V) 0- a� ro 0 N fo U 0 m E I- 0 w A rI 0 Ln r4 Ln O E v 0 z �a N 0 fB L Q O v c a� E E 0 u V a. 07A NEW BUSINESS —11A lt EN HILLS MEMORANDUM DATE: December 9, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Joua Yang, Finance Director SUBJECT: 2025 Tax Levy and Budget Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Resolution 2024-059 Setting the Final Levy for Taxes Payable in 2025 • Resolution 2024-060 Adopting the 2025 Budget Background Budget discussions were held with the Council in August and September. Council adopted a maximum tax levy increase of 15.50% on September 23, 2024. Another budget workshop was held with the Council on November 12, 2024. Discussion Wages and Benefits The 2025 proposed budget assumes the following for non -union and union employees: Non -Union Employ • A wage adjustment of 3.0% • Implementation into the grid (add 3 steps, drop 3 steps) and job reclassifications per the David Drown and Associates (DDA) compensation and class study • An 18.21% increase for health and a 0.0% increase for dental • A 0.0% increase for life insurance premiums Union Emnlovees • A wage adjustment of 3.0% (placeholder with union negotiations underway) • A 10% increase for health (which includes dental), with the City's contribution remaining at 87% (placeholder with union negotiations underway) • A 0.0% increase for life insurance premiums Page 1 of 5 Overall, the city cost for insurance is increasing $36,723. The number of FTE's included in the budget is increasing by 0.75 full-time equivalent with the addition of the Parks & Recreation Manager with an anticipated start of April 1, 2025. There are modifications to some wage allocations due to updated time study changes. Total personnel costs increased by $358,880 from 2024 to 2025 with $290,870 included in the General Fund. The breakdown of this increase is as follows: Description Effect on Levy 2025 Compensation & Class Study 73,551 2025 COLA Adjustments 41,138 2025 Allocation Changes 21,468 Council Salaries, Union Employees 13,636 Public Works Staffing Changes 111,318 Health Insurance/Work Comp Benefits 29,759 Personnel Costs 290,870 The levy increase needed to cover personnel is $290,870. General Fund The General Fund is the primary operating fund of the City and its main source of revenue is property taxes. The 2025 revenue budget is projected to increase by 13.6% or $806,289 over 2024 to $6,745,489. The main reason for this increase is a proposed property tax increase of $873,281. Expenditures are projected to increase by $624,219 over 2024 to $6,745,489. The increase is primarily driven by public safety and personnel costs. • The police contract is expected to rise by 11.1 %, or $176,048 for 2025. Major cost drivers include withdrawal by City of Falcon Heights from the county contract; labor contracts and increased costs related to employee health insurance; and increased costs related to county fees for insurance and administrative overhead/indirect costs. Dispatch costs will be increasing by 4.5% or $3,180. The fire operating costs are expected to rise by 8.7%, or $72,391 for 2025. This is mainly due to the addition of 6 full-time captains; step, COLA, and market adjustments; and an increase in repairs and maintenance, all of which Arden Hills' cost share portion is 24.2%. The levy increase needed to cover police and fire services is $251,619. Special Revenue Funds The City has five special revenue funds with activity in 2025 that finance various activities with restricted revenues. The allocation of property tax dollars is zero for the EDA General Fund, a decrease of $100,000 from 2024. None of the three Tax Increment Financing Funds currently receives tax increment revenue. TIF #3 and TIF #4 have been decertified and have funds available for future eligible projects. TIF #5 was established at the end of 2019. Capital Proiect Funds The Council has previously reviewed the 2025-2029 CIP. Much of this information is reflected in the capital funds of the City. The allocation of property tax dollars is proposed to decrease for the Page 2 of 5 Equipment and Building Replacement Fund by $170,000 ($100,000), remain the same for the Capital Improvement (PIR) Fund ($250,000), and increase by $220,000 for the Public Safety Capital Fund ($260,000). CIP 2025-2029 Projects included in the 2025 Proposed Budget and CIP are as follows: Project Fund Source Amount Hard Court Rehabilitation Capital Improvement/Grants $ 540,000 Park Shelter Replacements Capital Improvement 170,000 Playground Structure Replacement Capital Improvement 300,000 Cummings Park Roof Maintenance Capital Improvement 45,000 Hazelnut Park Parking Lot Improvements Capital Improvement 315,000 Parks Master Plan Capital Improvement 75,000 Hazelnut Park & Chatham NRMB Capital Improvement 4,000 Floral Park NRMB Capital Improvement 5,225 Pickleball Nets Capital Improvement 8,000 LJFD Rescue/Command/Utility Vehicle Replacement Public Safety 26,840 LJFD General Equipment Public Safety 56,956 LJFD Station Capital Public Safety 16,616 LJFD New Station Public Safety 435,000 Lift Station Rehabilitation Sewer 910,000 Sewer Lining/Rehabilitation Sewer 475,000 Water Meter Replacement Water 525,000 Booster Station Improvements Water 80,000 Water Tower Maintenance Water 250,000 Trade in Program Toro Z Mowers #473 & #474 Equipment/Building Replacement 48,000 Replace 2012 Int'1 Plow Wing Truck # 115 Equipment/Building Replacement 180,170 Replace 2020 Bobcat Toolcat #461 Equipment/Building Replacement 80,000 Replace 2013 Ford F-450 Plow/Duunp Truck #318 Equipment/Building Replacement 135,000 City Hall Maintenance Equipment/Building Replacement 50,000 City Hall Roof Equipment/Building Replacement 170,000 Total Projects $ 4,900,807 Enterprise Funds The City has four enterprise funds that finance business -type activities. A rate study was completed in 2018 for the Water, Sewer and Surface Water Management funds. The recommended rate increases are reflected in the revenue budgets and will be included on the 2025 Fee Schedule for the City. The proposed increases are as follows: Water — 0%; Sewer — 9%; Storm — 3%. Below is a comparison of utility fees for 2023, 2024 and 2025 based on proposed rates and for a household using 9,000 gallons per quarter with a 3/4" meter size or smaller. Page 3 of 5 2023 2024 2025 Water 79.16 79.16 79.16 Sewer 125.31 129.06 140.68 Storm 16.56 17.39 17.91 TOTAL 221.03 225.61 237.75 Property Values, Taxes and Tax Rates According to information provided by Ramsey County, the median home value in Arden Hills will increase from $469,000 for 2024 taxes to $480,900 for 2025 taxes, an increase of 2.54%. The annual impact of a 15.50% City levy increase to a residential homes is as follows (City tax amount only): Set levy at $6,134,230 (an increase of $823,280 or 15.50% over 2024) Another levy option, should Council want to consider going with a lower preliminary levy, is an increase of 13.0%. In this levy option, the budget will be underfunded $132,858: Set levy at $6,001,370 (an increase of $690,420 or 13% over 2024), with an underfunded budget of ($132,858) The 2024 City Tax Rate is 24.4095%. The estimated 2025 City tax rate, based on the most current information, with a 15.50% levy increase is 28.068%. With the levies being proposed by surrounding cities for 2025, the most recent estimates show that Arden Hills will have one of the lowest city tax rates in the county next year. The final tax rates won't be known until March 2025. Page 4 of 5 2025 preliminary levy amounts and local tax rates are shown in the table below. St. Anthony, Spring Lake Park, Blaine, and White Bear Lake are located in two counties; however, only the Ramsey County portions are shown below. city Preliminary Levy increase City Tax Rate St. Anthony* 7.5% 7.9% 9.4% 66.08% St. Paul 53.89% N. St Paul 49.31% Maplewood 12.5% 48.21% Spring Lake Park* 16.7% 46.11% Roseville 5.4% 40.09% New Brighton 11.696 40.02% Gem Lake 5.3% 39.27% Blaine* 10.2% 39.05% Falcon Heights 10.0'D 38.87% Mounds View 9.90/ 38.55% Lauderdale 10.4% 33.21% Shoreview 6.6% 32.37% Vadnais Heights 17.2% 31.99% White Bear Lake* 15.0'9 30.38% Little Canada Arden Hills White Bear Township 9.5% 28.24% 11.6% 27.25 , Attachments Attachment A: Summary of Proposed 2025-2029 Capital Improvement Plan Attachment B: Summary of Proposed 2025 Budget Attachment C: Resolution 2024-059 Setting the Final Levy for Taxes Payable in 2025 Attachment D: Resolution 2024-060 Adopting the 2025 Budget Page 5 of 5 CITY OF ARDEN HILLS 2025 - 2029 PROPOSED CIP December 9, 2024 Department Summary Attachment A Page Project Details 4 Funding Source Summary 63 Sources and Uses of Fund 68 Street Projects - 10 year plan 79 City of Arden Hills, Minnesota Capital Improvement Plan 2025 thru 2029 DEPARTMENT SUMMARY Department 2025 2026 2027 2028 2029 Total Economic Development 620,000 40,000 660,000 Equipment 443,170 699,000 864,820 529,420 415,605 2,952,015 Government Buildings 220,000 50,000 50,000 270,000 250,000 840,000 Parks Department 1,453,000 4,010,000 1,170,000 1,750,000 285,000 8,668,000 Public Safety 535,412 674,451 866,903 636,367 590,651 3,303,784 Sanitary Sewer Department 1,385,000 130,000 840,000 860,000 3,215,000 Street Department 2,485,000 4,395,000 6,880,000 Water Department 855,000 1,829,750 295,000 20,000 2,999,750 TOTAL 4,891,582 10,498,201 4,126,723 7,600,787 2,401,256 29,518,549 Produced Using the Plan -It Capital Planning Software 1 City of Arden Hills, Minnesota Capital Improvement Plan 2025 thru 2029 PROJECTS BY DEPARTMENT Department Project # Priority 2025 2026 2027 2028 2029 Total Economic Development Gateway Signs 25-EDA-001 n/a 270,000 40,000 310,000 County Rd E Trail Connection Improvement 26-EDA-001 3 350,000 350,000 Economic Development Total 620,000 40,000 660,000 Equipment Trade in Program Toro Z Mowers #473 & #474 25-Eqo-001 3 48,000 48,000 Replace 1993 Case 621 Loader #103 25-Eqp-001 n/a 300,000 300,000 Replace 2020 Bobcat Toolcat #461 25-Eqp-004 2 80,000 80,000 Replace 2013 Ford F-450 Plow/Dump Truck #318 25-EgpV-001 3 135,000 135,000 Replace 2012 Int'I Plow Wing Truck#115 25-EgpV-002 n/a 180,170 180,170 Replace 2018 Toro Large Area Mower #457 26-Eqp-001 3 110,000 110,000 Replace 1996 Redi-Haul Trailer#108 26-Eqp-002 3 18,000 18,000 Replace 2016 F-350 wN-Plow and Liftgate #215 26-EgpV-001 3 85,000 85,000 Replace 2013 Ford Escape #504 26-EgpV-003 n/a 41,500 41,500 Replace 2000 Backhoe #204 27-Eqp-002 3 172,010 172,010 Emergency Generator Replacement Schedule 27-Eqp-004 2 150,000 154,500 159,135 463,635 Replace 2009 Sterling Acterra Truck #431 27-EgpV-001 3 144,500 159,135 303,635 Replace 2016 F-350 Pickup w/Liftgate #455 27-EgpV-002 4 84,975 84,975 Replace 2015 Ford F-450 Plow/Dump Truck #320 27-EgpV-003 2 144,200 144,200 Replace Bobcat Snowblower 84" #118 28-Eqp-001 3 9,270 9,270 Replace 2009 Husqavarna Pavement Saw #113 28-Eqp-002 3 10,300 10,300 Replace 1998 Tow Behind Air Compressor #107 28-Eqp-003 3 36,050 36,050 Replace 2016 Stepp Asphalt Patch Trailer #121 28-Eqp-004 3 77,250 77,250 Replace 2017 Mack Plow/Wing/Dump Truck #123 28-EgpV-001 5 154,500 195,700 350,200 Replace 2019 Ford F-150 Ext Cab w/Toolbox #601 28-EgpV-002 3 46,350 46,350 Replace Snowblower 72" #468 29-Eqp-001 4 8,240 8,240 Replace 2019 Bobcat Miller/Planer #129 29-Eqp-002 3 16,480 16,480 Replace 2012 Workman #445 29-Eqp-003 3 36,050 36,050 Replace 2023 Bobcat Toolcat # 29-Eqp-004 2 72,100 72,100 Replace 2019 Ford F-150 #602 29-EgpV-001 3 46,350 46,350 Replace 2019 Ford F-350 Crew Cab wlrommygate 29-EgpV-002 4 77,250 77,250 Equipment Total 443,170 699,000 864,820 529,420 415,605 2,952,015 Government Buildings City Hall Roof 25-Bldg-002 3 170,000 170,000 City Hall Maintenance 25-Bldg-005 2 50,000 50,000 50,000 50,000 250,000 450,000 City Hall Air Handler Replacement 28-Bldg-001 3 220,000 220,000 Government Buildings Total 220,000 50,000 50,000 270,000 250,000 840,000 Parks Department Park Shelter Replacements 25-Park-001 4 170,000 85,000 255,000 Playground Structure Replacement 25-Park-002 3 300,000 400,000 200,000 900,000 Cummings Park Roof Maintenance 25-Park-003 3 45,000 45,000 Produced Using the Plan -It Capital Planning Software 2 Department Project # Priority 2025 2026 2027 2028 2029 Total Hazelnut Park Parking Lot Improvements 25-Park-004 4 315,000 315,000 Old Hwy 10 Trail - 96 to Valentine Park 25-Park-005 n/a 3,850,000 3,850,000 Hard Court Rehabilitation 25-Park-006 3 540,000 110,000 650,000 Parks Master Plan 25-Park-007 2 75,000 75,000 Pickleball Nets 25-Park-008 n/a 8,000 8,000 Hamline Avenue N Trail Connection Improvement 26-Park-001 3 160,000 160,000 Perry Park Improvements 27-Park-005 4 410,000 410,000 Lake Johanna Blvd Trail 28-Park-001 3 250,000 1,750,000 2,000,000 Parks Department Total 1,453,000 4,010,000 1,170,000 1,750,000 285,000 8,668,000 Public Safety LJFD Engine/Ladder Replacement 25-Pub-001 n/a 281,820 281,820 LJFD Rescue/Command/Utility Vehicle Replacement 25-Pub-002 n/a 26,840 48,800 29,280 111,752 102,480 319,152 LJFD General Equipment 25-Pub-003 n/a 56,956 190,651 55,411 16,415 53,171 372,604 LJFD Station Capital 25-Pub-004 n/a 16,616 0 65,392 73,200 0 155,208 Lake Johanna Fire Dept Fire Station 25-Pub-005 n/a 435,000 435,000 435,000 435,000 435,000 2,175,000 Public Safety Total 535,412 674,451 866,903 636,367 590,651 3,303,784 Sanitary Sewer Department Sewer Lining/Rehabilitation 24-Sew-002 2 475,000 580,000 530,000 1,585,000 Lift Station Rehabilitation 25-Sew-001 2 910,000 130,000 260,000 330,000 1,630,000 Sanitary Sewer Department Total 1,385,000 130,000 840,000 860,000 3,215,000 Street Department 2026 PMP 26-Str-001 2 2,485,000 2,485,000 2028 PMP 28-Str-001 2 4,395,000 4,395,000 Street Department Total 2,485,000 4,395,000 6,880,000 Water Department Water Tower Maintenance 25-W-001 2 250,000 12,000 175,000 437,000 Booster Station Improvements 25-W-002 2 80,000 120,000 200,000 Water Meter Replacement 25-W-003 3 525,000 900,000 1,425,000 Water System Model Update 25-W-004 3 42,750 42,750 MN-51 Water & Sewer Forcemain Crossings 26-W-002 3 255,000 255,000 Trunk Water Main Improvements 26-W-003 2 20,000 20,000 40,000 Trunk Water Main Improvements - Roseville 26-W-005 2 600,000 600,000 Water Department Total 855,000 1,829,750 295,000 20,000 2,999,750 GRAND TOTAL 4,891,582 10,498,201 4,126,723 7,600,787 2,401,256 29,518,549 Produced Using the Plan -It Capital Planning Software 3 Capital Improvement Plan 2025 thru 2029 City of Arden Hills, Minnesota Project # 25-EDA-001 Project Name Gateway Signs TCAAP No Department Economic Development Contact Community Devl Dir Type Improvement Useful Life Category Economic Devl Improvement Priority n/a Description I Total Project Cost: $310,000 nstall gateway signs at major entry points to the City. Potential locations for signs include: (1) Highway 96 at Round Lake Road, (2) Highway 96 it Lexington Avenue, (3) Lake Valentine Road at 35W, (4) County Road E at Lexington Avenue, (5) Lexington Avenue at County Road F, (6) exington Avenue at County Road D, and (7) County Road E at Highway 51. Potential sign locations are not listed in order of priority and are subject to change. are three existing gateway signs in the following locations: (1) County Road E2 at I-35W, (2) County Road D at Cleveland Avenue, and (3) Johanna Boulevard at the Roseville border. IStaff has budgeted for the completion of an additional gateway sign in 2027 at a location to be determined. Justification Advance the economic development goals in the 2040 Comprehensive Plan. Implement the Guiding Plan for the B2 District. Work to better identify the entrance points to the City for businesses and visitors. Foster civic pride and community identity. Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 270,000 40,000 310,000 Total Funding Sources 2025 270,000 2026 40,000 2027 2028 310,000 2029 Total EDA General Fund 270,000 40,000 310,000 Total 270,000 40,000 310,000 Budget Impact/Other knnual maintenance costs for sign cleaning and care of landscaping is estimated by the Public Works Department at $500 per sign annually. Produced Using the Plan -It Capital Planning Software 4 Capital Improvement Plan 2025 thru 2029 Department Economic Development City of Arden Hills, Minnesota Contact Public works Director Project # 26-EDA-001 Type Improvement Useful Life 30 Project Name CountyRd E Trail ConnectionImprovement Category Economic Devl Improvement TCAAP No Priority 3Important Description Total Project Cost: $350,000 Multi -use grade -separated 10-foot wide bituminous trail improvement approximately 700-feet in length along the South side of County Rd E from the Elmer Anderson Trail to Lake Johanna Boulevard. Justification this trail improvement has been identified as a high priority connection. Coordination with Ramsey County provides cost effectiveness and mticinated 2026 construction. Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 350,000 350,000 Total 350,000 350,000 Funding Sources 2025 2026 2027 2028 2029 Total EDA General Fund 175,000 175,000 Ramsey County 175,000 175,000 Total 350,000 350,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 61 Capital Improvement Plan 2025 thru 2029 City of Arden Hills, Minnesota Project # 25-Eqo-001 Project Name Trade in Program Toro Z Mowers #473 & #474 TCAAP No Department Equipment Contact Public Works Director Type Equipment Useful Life 5 Category Equipment: Public Works Priority 3lmportant Justification the trade in value of the Toro "Z" mowers is maximized if they are traded in with warranty still remaining. Due to the amount of time these pieces A equipment are used during the summer months, they are traded in on a five-year cycle. Major repair costs are under factory warranty. vote: The new models will have a 5-year / 1,500 hour warranty. Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 48,000 48,000 Total 48,000 48,000 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building 33,000 33,000 Replacement Fund Trade -In Value 15,000 15,000 Total 48,000 48,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 6 Capital Improvement Plan 2025 thy u 2029 City of Arden Hills, Minnesota Project # 25-Eqp-001 Project Name Replace 1993 Case 621 Loader #103 TCAAP No Department Equipment Contact Public Works Director Type Equipment Useful Life 20-25 Category Vehicles Priority n/a Description I Total Project Cost: $300,000 Vehicle #103 - 1993 Case 621 Loader & Plow Total Hours 3,630 Hour gauge: 2018 - 3,073 2019 - 3,344 2020 - Not available 2021 - 3,438 2022 - 3,501 2023 - Not available 2024 - 3,630 New Loader estimate - $225,000 Frontwing/Plow - $75,000 Justification Vehicle will be 32 years old. This piece of equipment is used year round for loading trucks, stock pile management, and is a backup to our snow plow fleet. Also, during emergencies, it is used for clearing trees to open roadways and access utilities. Due to its age, this loader is showing deterioration and some significant corrosion. Replacement parts are hard to find and equipment is at end of life for wiring, hoses, and hyd seals. Staff recommends replacement in 2025. Parts and labor costs: PM Repairs 2019 - $1,652 2020 - $2,361 2021 - $5,150; $1,070 $4,080 2022 - $2,220; $2,220 $0 2023 - $0 2024 - $0 Annual PM to be completed soon. Duties for Loader: Snow plowing Wing back banks Bucket snow in cul-da-sacs PW shop materials handling Storm damage management Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 300,000 300,000 Total Funding Sources 2025 300,000 2026 2027 300,000 2028 2029 Total Equipment/Building Replacement Fund Trade -In Value 275,000 25,000 275,000 25,000 Total 300,000 300,000 Produced Using the Plan -It Capital Planning Software VA Capital Improvement Plan 2025 thy u 2029 City of Arden Hills, Minnesota Project # 25-Eqp-004 Project Name Replace 2020 Bobcat Toolcat #461 TCAAP No Department Equipment Contact Public Works Director Type Equipment Useful Life 5 Category Equipment: Public Works Priority 2 Very Important Description I Total Project Cost: M62,400 Replace 2020 Bobcat Toolcat #461. Hours 705 Estimated auction return $25,000 Equipment may need to be replaced in 6 years Parts & Labor Costs: PM Repairs 2023 - $1,725 $1,123 $602 2024 - $2,030 $190 $1,840 Justification PW currently owns 2 Toolcat's and the primary purpose is snow removal along sidewalks and park trails. During the winter months, the machines are cleaned but salt and the heavy load out on the machine equates to costly repairs and down time. The machine is also used in the summer months on a weekly basis. Equipment repair costs from 2020-2024 total - $6,934 Toolcat Duties: Daily rink cleaning/snow removal Snow removal sidewalks/trails citywide Push back snow banks Trail sweeping Fertilizing Weed management/spraying Tree removal operations PW shop material handling Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 80,000 80,000 Total Funding Sources 80,000 2025 2026 80,000 2027 2028 2029 Total Equipment/Building Replacement Fund Trade -In Value 55,000 25,000 55,000 25,000 Total 80,000 80,000 Budget Impact/Other rime efficiency resulting in labor savings. Produced Using the Plan -It Capital Planning Software 8 Capital Improvement Plan 2025 thru 2029 Department Equipment City of Arden Hills, Minnesota Contact Public works Director Type Equipment Project # 25-Eqpt/-001 Useful Life 10-12 Project Name Replace 2013 Ford F-450 Plow/Dump Truck #318 Category vehicles TCAAP No Priority 3 important Description Total Project Cost: $135,000 Zeplace 2013 Ford F-450 Plow/ Dump Truck. This replacement would include plow, dump body and salt spreader with related controls. Mileage 35,975 3stimated auction return $25,000 Justification this truck is used year round and a primary piece of equipment. Due to normal wear and corrosion factors, it's recommended for replacement Nithin the recommended 12 year window. ?M costs 2022 -$380; 2023 - $50; 2024 - $355 Zepair costs from 2019-2024 total - $7,744 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 135,000 135,000 Total 135,000 135,000 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building 110,000 110,000 Replacement Fund Trade -In Value 25,000 25,000 Total 135,000 135,000 Budget Impact/Other Zeduced repair and maintenance costs. Produced Using the Plan -It Capital Planning Software 9 Capital Improvement Plan City of Arden Hills, Minnesota Project # 25-EgpV-002 Project Name Replace 2012 Intl Plow Wing Truck #115 TCAAP No Description Vehicle #115 - 2012 International Plow Wing Truck Justification this item is a continuation for costs to build out the new plow wing truck. 2025 thru 2029 Department Equipment Contact Public Works Director Type Equipment Useful Life 10-12 Category Vehicles Priority n/a Total Project Cost: $180,170 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 180,170 180,170 Total 180,170 180,170 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building 150,170 150,170 Replacement Fund Trade -In Value 30,000 30,000 Total 180,170 Budget Impact/Other 2educe repair and maintenance costs and improve reliability of our primary snow removal equipment. 180,170 Produced Using the Plan -It Capital Planning Software 10 Capital Improvement Plan 2025 thy u 2029 City of Arden Hills, Minnesota Project # 26-Eqp-001 Project Name Replace 2018 Toro Large Area Mower #457 TCAAP No Description Zeplacement of the 2018 Toro large area mower. A24 Hours 1,690 Justification Department Equipment Contact Public Works Director Type Equipment Useful Life 10-12 Category Equipment: Public Works Priority 3 important Total Project Cost: $110,000 the Toro large area mower will be 8 years old in 2026. This mower is a key piece of equipment for mowing operations. To avoid downtime, staff •ecommends replacement prior to costly repairs. ?arts and labor costs (provided by AH PW crew): ?019 - $230 ?020 - $739 ?021 - $260 ?022 - PM: $260 ?023 - PM: $125 ?024 - PM: $3,650; Repairs: $2,087 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 110,000 110,000 Total 110,000 110,000 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building 90,000 90,000 Replacement Fund Trade -In Value 20,000 20,000 Total 110,000 110,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 11 Capital Improvement Plan City of Arden Hills, Minnesota Project # 26-Eqp-002 Project Name Replace 1996 Redi-Haul Trailer #108 TCAAP No Description 2eplace 1996 Redi-Haul trailer. 3stimated auction return $1,500 Justification 2025 thru 2029 Department Equipment Contact Public Works Director Type Equipment Useful Life 20 Category Equipment: Public Works Priority 3 important Total Project Cost: $18,000 this trailer is used mainly within the streets department to transport the asphalt roller and other miscellaneous equipment. The trailer is also used in ?arks frequently when not in Street Maintenance. A22 - PM: $366; Repairs: $0 A23 - PM: $30; Repairs: $0 A24 - PM: $342; Repairs: $0 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 18,000 18,000 Total 18,000 18,000 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building 16,500 16,500 Replacement Fund Trade -In Value 1,500 1,500 Total 18,000 18,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 17, Capital Improvement Plan 2025 thy u 2029 City of Arden Hills, Minnesota Project # 26-EgpV-001 Project Name Replace 2016 F-350 w/V-Plow and Liftgate #215 TCAAP No Description Vehicle #215 - 2016 Ford F-350 Regular Cab with V-Plow and Liftgate (streets). VIN # 3941 Mileage 51,708 Justification Department Equipment Contact Public Works Director Type Equipment Useful Life 10 Category Vehicles Priority 3 important Total Project Cost: $85,000 the pickup is used year round for Public Works operations but the primary use is plowing trails, sidewalks and parking lots. Due to plowing stress and corrosion factors, staff recommends replacement at 10 years. ?arts and labor costs: PM Repairs ?019 - $1,104 ?020 - $ 989 ?021 - $1,285 ?022 - $1,408 $210 $1,198 ?023 - $5,392 $120 $5,272 ?024 - $ 730 $126 $ 604 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 85,000 85,000 Total 85,000 85,000 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building 70,000 70,000 Replacement Fund Trade -In Value 15,000 15,000 Total 85,000 85,000 Budget Impact/Other 2educe maintenance and repair costs. Produced Using the Plan -It Capital Planning Software 13 Capital Improvement Plan 2025 thy u 2029 City of Arden Hills, Minnesota Project # 26-EgpV-003 Project Name Replace 2013 Ford Escape #504 TCAAP No Description 2eplace 2013 Ford Escape. vlileage 65,000 Justification Department Equipment Contact City Administrator Type Equipment Useful Life 10 Category Vehicles Priority n/a Total Project Cost: $41,500 the current vehicle will be 13 years old and there is corrosion on the undercarriage. A multipurpose vehicle, like an Escape, will serve other City ,mployees when they want to use a City vehicle to attend meetings and conferences - especially when they are out of town. ?arts and labor costs: ?018 - $ 429 ?019 - $1,205 ?020 - $ 0 ?021 - $ 530 ?022 - $ 48 PM; $0 Repairs ?023 - $ 85 PM; $0 Repairs ?024 - $ 680 PM; $0 Repairs Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 41,500 41,500 Total 41,500 41,500 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building 33,500 33,500 Replacement Fund Trade -In Value 8,000 8,000 Total 41,500 41,500 Budget Impact/Other ost of maintenance. Produced Using the Plan -It Capital Planning Software 14 Capital Improvement Plan City of Arden Hills, Minnesota 2025 thru 2029 Department Equipment Contact Public Works Director Type Equipment Project # 27-Eqp-002 Useful Life 20-25 Project Name Replace 2000 Backhoe #204 l� Category Equipment: Public Works TCAAP No Priority 3 important Description Total Project Cost: $172,010 Replace 2000 Case 590 Super L Backhoe. Hours 3,336 Estimated auction return - $15,000 Justification This piece of equipment is used in streets, water, and miscellaneous needs department wide and around the PW Facility. Due to age and corrosion, staff recomends replacment in 2027. The backhoe will be 27 years old. Repairs costs 2019-2022 $7,956. Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 172,010 172,010 Total Funding Sources 2025 172,010 2026 2027 2028 172,010 2029 Total Equipment/Building Replacement Fund Trade -In Value 157,010 15,000 157,010 15,000 Total 172,010 172,010 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 15 Capital Improvement Plan 2025 thru 2029 Department Equipment City of Arden Hills, Minnesota Contact Public Works Director Type Equipment Project # 27-Eqp-004 Useful Life 20-25 Project Name Emergency Generator Replacement Schedule g y l� Category Equipment: Public Works TCAAP No Priority 2 Very Important Description Total Project Cost: $463,635 The water department, sewer department, and city hall standby power (EOC) utilizes a total of 4 standby generators ranging in model years (1999- A05). This equipment is in need of a replacement schedule. 3stimated auction return is $5,000 each. Justification Due to the emergency needs, factors like outdated technology, parts availability, dependability, and repair costs are taken into account with the •eplacement plan. Additionally, stationary mount natural gas fueled generators are much more efficient and do not suffer from the reliability issues ;een with diesel fueled units. PW plans to replace generators on a priority basis. Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 150,000 154,500 159,135 463,635 Total 150,000 154,500 159,135 463,635 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building 77,068 77,068 Replacement Fund Sanitary Sewer Utility Fund 145,000 77,067 222,067 Trade -In Value 5,000 5,000 5,000 15,000 Water Utility Funds 149,500 149,500 Total 150,000 154,500 159,135 463,635 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 16 Capital Improvement Plan 2025 thru 2029 Department Equipment City of Arden Hills, Minnesota Contact Community Devi Dir Type Equipment Project # 27-Eqpt/-001 Useful Life 10 Project Name Replace 2009 Sterling Acterra Truck #431 Category vehicles TCAAP No Priority 3 important Description Total Project Cost: $303,635 Replace 2009 1,500 gallon tanker truck used for watering, sweeping, dust control and rink flooding. Mileage 27,400 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 144,500 159,135 303,635 Total Funding Sources 2025 144,500 2026 159,135 2027 2028 303,635 2029 Total Equipment/Building Replacement Fund Trade -In Value 144,500 134,135 25,000 278,635 25,000 Total 144,500 159,135 303,635 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 17 Capital Improvement Plan 2025 thy u 2029 City of Arden Hills, Minnesota Project # 27-EgpV-002 Project Name Replace 2016 F-350 Pickup w/Liftgate #455 TCAAP No Description Vehicle #455 - 2016 Ford F-350 Crew Cab with Liftgate (parks). VIN # 3955 Mileage 55,100 Justification Department Equipment Contact Public Works Director Type Equipment Useful Life 10 Category Vehicles Priority 4 Less Important Total Project Cost: $84,975 the crew cab truck is used year round for efficiency with more staff seating. Seasonal staff can utilize one truck for up to 4 people. Due to rising •epair costs, the recommendation is to replace at 10-11 years. ?arts and labor costs: ?019 - $ 965 ?020 - $ 486 ?021 - $1,200 ?022 - $1,408 ?023 - $ 435 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 84,975 84,975 Total 84,975 84,975 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building 74,975 74,975 Replacement Fund Trade -In Value 10,000 10,000 Total 84,975 84,975 Budget Impact/Other Zeduce maintenance and repair costs. Produced Using the Plan -It Capital Planning Software 18 Capital Improvement Plan 2025 thru 2029 Department Equipment City of Arden Hills, Minnesota Contact Public works Director Type Equipment Project # 27-Eqpt/-003 Useful Life 10-12 Project Name Replace 2015 Ford F-450 Plow/Dump Truck #320 Category Vehicles TCAAP No Priority 2 Very Important Description Total Project Cost: $144,200 Replace 2015 Ford F-450 Plow/ Dump Truck. This replacement would include plow, dump body and salt spreader with related controls. Mileage 31,300 Estimated auction return $25,000 Justification This truck is a primarily used year round for street route snow plowing, park maintenance, surface water repairs, and miscellaneous utility projects. A 12 year replacement cycle is recommended for reliability and maximizing return on investment. Repair costs through 2019-2023 total - $9,850 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 144,200 144,200 Total 144,200 144,200 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building 119,200 119,200 Replacement Fund Trade -In Value 25,000 25,000 Total 144,200 144,200 Budget Impact/Other Zeduced repair and maintenance costs Produced Using the Plan -It Capital Planning Software 19 Capital Improvement Plan 2025 thru 2029 Department Equipment City of Arden Hills, Minnesota Contact Public Works Director Type Equipment Project # 28-Eqp-001 Useful Life 10-12 Project Name Replace Bobcat Snowblower 84" #118 l� Category Equipment: Public Works TCAAP No Priority 3Important Description Total Project Cost: $9,270 Replacement of a Bobcat Snowblower attachment used for snow removal along sidewalks, trails, parking lots, and miscellaneous snow removal needs. Estimated auction return - $2,000 Justification The attachment will be at the end of its useful life in 2028. 2019- 2023 repairs costs- $328 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 9,270 9,270 Total Funding Sources 2025 9,270 2026 2027 2028 2029 9,270 Total Equipment/Building Replacement Fund Trade -In Value 7,270 2,000 7,270 2,000 Total 9,270 9,270 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 20 Capital Improvement Plan City of Arden Hills, Minnesota 2025 thru 2029 Department Equipment Contact Public Works Director Type Equipment Project # 28-Eqp-002 Useful Life 15-17 Project Name Replace 2009 Hus avarna Pavement Saw #113 P q Category Equipment: Public Works TCAAP No Priority 3 important Description Total Project Cost: $10,300 Replace walk behind pavement saw. Hours- 110 Estimated auction return - $2,500 Justification this saw is used to cut asphalt and concrete for street patching and concrete repairs. In 2028, this equipment will be 19 years old and past its useful ife. 2epair costs between 2019- 2023- $1,300 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 10,300 10,300 Total Funding Sources 2025 10,300 2026 2027 2028 2029 10,300 Total Equipment/Building Replacement Fund Trade -In Value 7,800 2,500 7,800 2,500 Total 10,300 10,300 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 21 Capital Improvement Plan City of Arden Hills, Minnesota 2025 thru 2029 Department Equipment Contact Public Works Director Type Equipment Project # 28-Eqp-003 Useful Life 30 Project Name Replace 1998 Tow Behind Air Compressor #107 Category Equipment: Public Works TCAAP No Priority 3 important Description Total Project Cost: $36,050 Replace 1998 Leroi tow behind Air Compressor. Hours 553 Estimated auction return - $1,500 Justification This piece of equipment is used for street and irrigation maintenance. In 2028, this equipment will be 30 years old and past its useful life Repair costs between 2019- 2022- $1,250 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 36,050 36,050 Total 36,050 36,050 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building 34,550 34,550 Replacement Fund Trade -In Value 1,500 1,500 Total 36,050 36,050 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 22 Capital Improvement Plan City of Arden Hills, Minnesota Project # 28-Eqp-004 Project Name Replace 2016 Stepp Asphalt Patch Trailer #121 TCAAP No Description 3eplace 2016 Stepp Asphalt Patch Trailer. 3stimated auction return - $25,000 2025 thru 2029 Department Equipment Contact Public Works Director Type Equipment Useful Life 10-12 Category Equipment: Public Works Priority 3 important Total Project Cost: $77,250 Justification Che patch trailer is used for street maintenance operations. This equipment will be 12 years old in 2028, near the end of its useful life and also with t relativly high auction return. 2epair costs between 2019- 2022- $4,665 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 77,250 77,250 Total Funding Sources 2025 77,250 2026 2027 2028 2029 77,250 Total Equipment/Building Replacement Fund Trade -In Value 52,250 25,000 52,250 25,000 Total 77,250 77,250 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 23 Capital Improvement Plan 2025 thy u 2029 City of Arden Hills, Minnesota Project # 28-EgpV-001 Project Name Replace 2017 Mack Plow/Wing/Dump Truck #123 TCAAP No Description Vehicle #123 - 2017 Mack Single Axle Plow Wing Dump Truck (streets) Mileage 14,200 Justification Department Equipment Contact Public Works Director Type Equipment Useful Life 10-12 Category Vehicles Priority 5 Future Consideration Total Project Cost: $350,200 Due to long lead times for specking, ordering and taking delivery, staff recommends ordering the plow truck chassis in 2027 and doing the build )ut in 2028. This will provide time to take delivery of a finished truck by 2029, making the current one 12 years old. 2epair costs for parts and labor: ?019 - $3,206 ?020 - $4,557 ?021 - $9,092 ?022 - $8,443 ?023 - $7,394 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 154,500 195,700 350,200 Total 154,500 195,700 350,200 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building 154,500 160,700 315,200 Replacement Fund Trade -In Value 35,000 35,000 Total 154,500 195,700 350,200 Budget Impact/Other 2educe repair and maintenance costs and improve reliability of our primary snow removal equipment. Produced Using the Plan -It Capital Planning Software 24 Capital Improvement Plan City of Arden Hills, Minnesota 2025 thru 2029 Department Equipment Contact Public Works Director Type Equipment Project # 28-Eqpt/-002 Useful Life 8-10 Project Name Replace 2019 Ford F-150 Ext Cab w/Toolbox #601 Category vehicles TCAAP Yes Priority 3Important Description Total Project Cost: $46,350 Replace 2019 F-150 Extended Cab 4x4 Pickup. Mileage 23,100 Estimated auction return - $15,000 Justification The truck is used for miscellaneous use across departments within Public Works. In 2028, the truck will be 9 years old and at its useful life expected. Repair costs between 2019- 2022- $2,576 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 46,350 46,350 Total 46,350 46,350 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building 31,350 31,350 Replacement Fund Trade -In Value 15,000 15,000 Total 46,350 46,350 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 25 Capital Improvement Plan City of Arden Hills, Minnesota 2025 thru 2029 Department Equipment Contact Public Works Director Project # 29-Eqp-001 Type Equipment Useful Life 10-12 Project Name Replace Snowblower 72" #468 p Category Equipment: Public Works TCAAP No Priority 4 Less Important Description Total Project Cost: $8,240 Justification Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 8,240 8,240 Total Funding Sources 2025 8,240 2026 2027 2028 2029 8,240 Total Equipment/Building Replacement Fund 8,240 8,240 Total 8,240 8,240 Budget Impact/Other Produced Using the Plan -It Capital Planning Software M1. Capital Improvement Plan City of Arden Hills, Minnesota 2025 thru 2029 Department Equipment Contact Public Works Director Project # 29-Eqp-002 Type Equipment Useful Life Project Name Replace 2019 Bobcat Miller/Planer #129 h Category Equipment: Public Works TCAAP No Priority 3Important Description Total Project Cost: $16,480 Justification Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 16,480 16,480 Total Funding Sources 2025 16,480 2026 2027 2028 2029 16,480 Total Equipment/Building Replacement Fund 16,480 16,480 Total 16,480 16,480 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 27 Capital Improvement Plan City of Arden Hills, Minnesota 2025 thru 2029 Department Equipment Contact Public Works Director Project # 29-Eqp-003 Type Equipment Useful Life 13-15 Project Name Replace 2012 Workman #445 p Category Equipment: Public Works TCAAP No Priority 3Important Description Total Project Cost: $36,050 Justification Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 36,050 36,050 Total Funding Sources 2025 36,050 2026 2027 2028 2029 36,050 Total Equipment/Building Replacement Fund 36,050 36,050 Total 36,050 36,050 Budget Impact/Other Produced Using the Plan -It Capital Planning Software PX: Capital Improvement Plan City of Arden Hills, Minnesota 2025 thru 2029 Department Equipment Contact Public Works Director Project # 29-Eqp-004 Type Equipment Useful Life 5 Project Name Replace 2023 Bobcat Toolcat # h Category Equipment: Public Works TCAAP No Priority 2 Very Important Description Total Project Cost: $72,100 Justification Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 72,100 72,100 Total 72,100 72,100 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building 47,100 47,100 Replacement Fund Trade -In Value 25,000 25,000 Total 72,100 72,100 Budget Impact/Other Produced Using the Plan -It Capital Planning Software Pis; Capital Improvement Plan City of Arden Hills, Minnesota 2025 thru 2029 Department Equipment Contact Public Works Director Project # 29-Eqpt/-001 Type Equipment Useful Life 10-12 Project Name Replace 2019 Ford F-150 #602 Category Vehicles TCAAP Yes Priority 3Important Description Total Project Cost: $46,350 Justification Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 46,350 46,350 Total Funding Sources 2025 46,350 2026 2027 2028 2029 46,350 Total Equipment/Building Replacement Fund 46,350 46,350 Total 46,350 46,350 Budget Impact/Other Produced Using the Plan -It Capital Planning Software M1; Capital Improvement Plan City of Arden Hills, Minnesota 2025 thru 2029 Department Equipment Contact Public Works Director Project # 29-Eqpt/-002 Type Equipment Useful Life 10 Project Name Replace 2019 Ford F-350 Crew Cab w/Tommygate Category Vehicles TCAAP No Priority 4 Less Important Description Total Project Cost: $77,250 Justification Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 77,250 77,250 Total Funding Sources 2025 77,250 2026 2027 2028 2029 77,250 Total Equipment/Building Replacement Fund 77,250 77,250 Total 77,250 77,250 Budget Impact/Other Produced Using the Plan -It Capital Planning Software M Capital Improvement Plan City of Arden Hills, Minnesota 2025 thru 2029 Department Government Buildings Contact Building Official Type Improvement Project # 25-Bldg-002 Useful Life 20-25 Project Name CityHall Roof Category Building Repair & Maint TCAAP No Priority 3Important Description Total Project Cost: $170,000 Replace 9000 sq ft roof at City Hall. Justification "laceholder for future project. Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 170,000 170,000 Total Funding Sources 170,000 2025 2026 170,000 2027 2028 2029 Total Equipment/Building Replacement Fund 170,000 170,000 Total 170,000 170,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 32 Capital Improvement Plan 2025 thru 2029 Department Government Buildings City of Arden Hills, Minnesota Contact Finance Director Type Maintenance Project # 25-Bldg-005 Useful Life 10 Project Name City Hall Maintenance Category Building Repair & Maint TCAAP No Priority 2 Very Important Description Total Project Cost: $900,000 �ity Hall will require ongoing maintenance and replacement of items to maintain operational duties (carpet, painting, HVAC, etc.). City Hall is note than twenty years old, $250,000 has been set aside in both 2029 and A30 for a building update. The scope of this has yet to be defined, the City will likely need to engage with an architect on needs and scope. At this Joint, the $500,000 is a placeholder for future planning purposes. Justification tems will be due for replacement, and will save the City future repair costs by replacing them in the near -term. Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 50,000 50,000 50,000 50,000 250,000 450,000 Total 50,000 50,000 50,000 50,000 2503000 4503000 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building 50,000 50,000 50,000 50,000 250,000 450,000 Replacement Fund Total 50,000 50,000 50,000 50,000 2503000 450,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 33 Capital Improvement Plan City of Arden Hills, Minnesota Project # 28-Bldg-001 Project Name City Hall Air Handler Replacement TCAAP No Description 3eplacement of the City Hall air handlers. 2025 thru 2029 Department Government Buildings Contact Building Official Type Improvement Useful Life 20-25 Category Building Repair & Maint Priority 3lmportant Total Project Cost: $220,000 Justification ?er the City's consultant in 2022, the air handlers at City Hall have between five and ten years of useful life left. These were installed when City Tall was built in the early 2000's. Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 220,000 220,000 Total 220,000 220,000 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building 220,000 220,000 Replacement Fund Total 220,000 220,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 34 Capital Improvement Plan City of Arden Hills, Minnesota Project # 25-Park-001 Project Name Park Shelter Replacements TCAAP No Description Zeplace park shelters (S85,000 each): ?025 - Cummings and Hazelnut ?029 - Royal Justification ihelters are deteriorating and reaching the end of service life 2025 thru 2029 Department Parks Department Contact Public Works Director Type Improvement Useful Life Category Park Capital Improvements Priority 4 Less Important Total Project Cost: $255,000 Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 170,000 85,000 255,000 Total 170,000 85,000 255,000 Funding Sources 2025 2026 2027 2028 2029 Total Capital Improvement Funds 170,000 85,000 255,000 (PIR) Total 170,000 85,000 255,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software mpi Capital Improvement Plan 2025 thru 2029 City of Arden Hills, Minnesota Project # 25-Park-002 Project Name Playground Structure Replacement TCAAP No Department Parks Department Contact Park & Recreation Mgr Type Improvement Useful Life Category Park Capital Equipment Priority 3 important Description I Total Project Cost: $1,10ON Play Structures are replaced on a 20 year replacement schedule. 2025 Arden Oaks Park last replaced in 1999 - $150,000 Freeway Park last replaced in 1998 - $150,000 2027 Ingerson Park last replaced in 2000 - $200,000 Sampson Park last replaced 2001- $200,000 2029 Royal Hills Park last replaced 2002 - $200,000 2033 Valentine Park last replaced 2013 - $200,000 Justification In order to maintain playground structures that meet current safety guidelines, require a minimum amount of maintenance, and have replacement parts available, the City is attempting to maintain a replacement schedule for playground facilities based on available funds. Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 300,000 400,000 200,000 900,000 Total 300,000 400,000 200,000 900,000 Funding Sources 2025 2026 2027 2028 2029 Total Capital Improvement Funds 300,000 400,000 200,000 900,000 (PIR) Total 300,000 400,000 200,000 900,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 36 Capital Improvement Plan City of Arden Hills, Minnesota Project # 25-Park-003 Project Name Cummings Park Roof Maintenance TCAAP No Description 2eplace roof shingles at this park with steel roof. A25 - Cummings Park 2025 thru 2029 Department Parks Department Contact Public Works Director Justification Roofing materials are aging and deteriorating towards the end of the expected service life. Perry Park pavillion had singles replaced with steel roof in 2024. Type Improvement Useful Life Category Park Capital Improvements Priority 3 important Total Project Cost: $45,000 Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 45,000 45,000 Total 45,000 45,000 Funding Sources 2025 2026 2027 2028 2029 Total Capital Improvement Funds 45,000 45,000 (PIR) Total 45,000 45,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 37 Capital Improvement Plan City of Arden Hills, Minnesota Project # 25-Park-004 Project Name Hazelnut Park Parking Lot Improvements TCAAP No Description ?avement rehabilitation project involving full -depth reclamation. 2025 thru 2029 Department Parks Department Contact Public Works Director Type Improvement Useful Life Category Park Capital Improvements Priority 4 Less Important Total Project Cost: $315,000 Justification ?avement within the northern portion of lot is deteriorating and exceeding its service life. Parking lot resides on property owned by church and is available for public use under the terms of a Joint Use agreement. Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 315,000 315,000 Total 315,000 315,000 Funding Sources 2025 2026 2027 2028 2029 Total Capital Improvement Funds 315,000 315,000 (PIR) Total 315,000 315,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 38 Capital Improvement Plan 2025 thru 2029 Department Parks Department City of Arden Hills, Minnesota Contact Public works Director Project # 25-Park-005 Type Improvement Useful Life 20 Project Name Old Hwy10 Trail- 96 to Valentine Park Category Park Capital Improvements TCAAP No Priority n/a Description Total Project Cost: $3,850,000 Construction of a new 6,500-feet in length, grade separated, 10-ft wide bituminous trail along the West side of Old Highway 10 from Lake Valentine Rd to Lakeshore Pl. Justification the new trail will improve safety and adequately accommodate pedestrians & bicyclists along the Old Highway 10 Corridor between Lake Valentine Rd and Lakeshore PI in Arden Hills. The proposed trail improvements will complete the North -South connection from MN-51 to Hwy - Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 3,850,000 3,850,000 Total 3,850,000 3,8503000 Funding Sources 2025 2026 2027 2028 2029 Total Capital Improvement Funds 600,000 600,000 (PIR) Grants 2,000,000 2,000,000 Ramsey County 550,000 550,000 State Aid 700,000 700,000 Total 3,850,000 3,850,000 Budget Impact/Other the 6,500-feet of new trail will be the responsibility of the City to maintain. Maintenance includes, snow/ice control (seasonally), crack sealing and .'og sealing (approx. every 5 years). Produced Using the Plan -It Capital Planning Software 39 Capital Improvement Plan 2025 thru 2029 City of Arden Hills, Minnesota Project # 25-Park-006 Project Name Hard Court Rehabilitation TCAAP No Description Z025 Freeway Basketball Court - $80,000 krden Oaks Basketball Court - $80,000 3azelnut Tennis Court - $180,000 krden Manor Court - $200,000 Basketball Court - $55,000 Basketball Court - $55,000 Department Parks Department Contact Public Works Director Type Improvement Useful Life 20-25 Category Park Capital Improvements Priority 3 important Total Project Cost: $715,500 lValentine Park Basketball Court - $65,500 Justification Proposed improvements are intended to maintain existing court surfaces. In general, a court surface life is approximately 25 years before cracks and pavement deformation require full reconstruction. Routine crack filling to prolong court surfaces is being performed. Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 540,000 110,000 650,000 Total 540,000 110,000 650,000 Funding Sources 2025 2026 2027 2028 2029 Total Capital Improvement Funds 440,000 110,000 550,000 (PIR) Grants 100,000 100,000 Total 540,000 110,000 650,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 40 Capital Improvement Plan City of Arden Hills, Minnesota 2025 thru 2029 Department Parks Department Contact Public Works Director Project # 25-Park-007 Type Unassigned Useful Life 8-10 Project Name Parks Master Plan Category Park Capital Improvements TCAAP No Priority 2 Very Important Description Total Project Cost: $75,000 Development of a City -Wide Parks Master Plan. Justification Expenditures 2025 2026 2027 2028 2029 Total Planning/Design 75,000 75,000 Total Funding Sources 75,000 2025 2026 75,000 2027 2028 2029 Total Capital Improvement Funds (PIR) 75,000 75,000 Total 75,000 75,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software to Capital Improvement Plan City of Arden Hills, Minnesota Project # 25-Park-008 Project Name Plckleball Nets TCAAP Description 'ickelball nets to be installed at various park locations. Justification 2025 thru 2029 Department Parks Department Contact Public Works Director Type Unassigned Useful Life 8-10 Category Park Capital Improvements Priority n/a Total Project Cost: $8,000 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 8,000 8,000 Total 8,000 8,000 Funding Sources 2025 2026 2027 2028 2029 Total Capital Improvement Funds 8,000 8,000 (PIR) Total 8,000 8,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software EVA Capital Improvement Plan 2025 thru 2029 Department Parks Department City of Arden Hills, Minnesota Contact Public works Director Project # 26-Park-001 Type Improvement Useful Life 30 Project Name Hamline Avenue N Trail Connection Improvement p Category Park Capital Improvements TCAAP Priority 3Important Description Total Project Cost: $160,000 Multi -use grade -separated 10-foot wide bituminous trail improvement approximately 500-feet in length along the East side of Hamlin Avenue North from the City of Roseville to the existing trail on Hamline Avenue North in Arden Hills. Justification this trail improvement has been identified as a high priority connection. Coordination with surrounding agencies provides cost effectiveness and mticinated 2026 construction. Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 160,000 160,000 Total 160,000 160,000 Funding Sources 2025 2026 2027 2028 2029 Total Capital Improvement Funds 80,000 80,000 (PIR) Ramsey County 80,000 80,000 Total 160,000 160,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 43 Capital Improvement Plan 2025 thru 2029 Department Parks Department City of Arden Hills, Minnesota Contact Public Works Director Project # 27-Park-005 Type Improvement Useful Life Project Name PerryPark Improvements Category Park Capital Improvements TCAAP No Priority 4 Less Important Description Total Project Cost: $410,000 Pavement rehabilitation project involving full -depth reclamation, spot curb repairs, ADA improvements and subgrade soil corrections - $350,000. Ball field grading - $40,000. Warming House roof - $20,000. Justification Parking lot pavement is deteriorating and reaching the end of service life. Public Works has placed large area patches to extend usability. Cost of maintenance is increasing each year. Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 410,000 410,000 Total 410,000 410,000 Funding Sources 2025 2026 2027 2028 2029 Total Capital Improvement Funds 410,000 410,000 (PIR) Total 410,000 410,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 44 Capital Improvement Plan 2025 thru 2029 Department Parks Department City of Arden Hills, Minnesota Contact Public Works Director Project # 28-Park-001 Type Improvement Useful Life 20 Project Name Lake Johanna Blvd Trail Category Park Capital Improvements TCAAP No Priority 3Important Description Total Project Cost: $2,000,000 onstruction of a new 8,100-feet in length, grade separated, 10-ft wide bituminous trail along Lake Johanna Blvd in the North/West orientation prom County Rd D to Old Snelling Ave. Justification I the new trail will improve safety and adequately accommodate pedestrians & bicyclists along the Lake Johanna Boulevard Corridor between Old Snelling Ave and County Road D in Arden Hills. The proposed Lake Johanna Boulevard trail improvements will provide critical connections )etween Arden Hills neighborhoods, neighboring Cities, Tony Schmidt Regional Park, Bethel College and Mounds View High School. Expenditures 2025 2026 2027 2028 2029 Total Planning/Design 250,000 260,000 510,000 Construction/Maintenance 1,490,000 1,490,000 Total 250,000 1,750,000 2,000,000 Funding Sources 2025 2026 2027 2028 2029 Total Capital Improvement Funds 250,000 260,000 510,000 (PIR) State Aid 1,490,000 1,490,000 Total 250,000 1,750,000 2,000,000 Budget Impact/Other Che 8,100-feet of new trail will be the responsibility of the City to maintain. Maintenance includes, snow/ice control (seasonally), crack sealing and .'og sealing (approx. every 5 years). Produced Using the Plan -It Capital Planning Software 45 Capital Improvement Plan 2025 thru 2029 Department Public Safety City of Arden Hills, Minnesota Contact City administrator Project # 25-Pub-001 Type Equipment Useful Life Project Name LJFD Engine/Ladder Replacement Category Public safety TCAAP No Priority n/a Description Total Project Cost: $281,820 Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows the fire department has budgeted for the replacement of a fire engine in future years. 2027 Engine/Ladder Replacement Total Cost: $1,155,000 Arden Hills Cost: $281,820 Justification More detailed explanations can be found in the Lake Johanna Capital Budget Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 281,820 281,820 Total 281,820 281,820 Funding Sources 2025 2026 2027 2028 2029 Total Public Safety Capital Fund 281,820 281,820 Total 281,820 281,820 Budget Impact/Other rhere are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a •esult of this project would be reflected in the fire services contract in reduced maintenance costs. Produced Using the Plan -It Capital Planning Software 46 Capital Improvement Plan 2025 thru 2029 City of Arden Hills, Minnesota Project # 25-Pub-002 Project Name LJFD Rescue/Command/Utility Vehicle Replacement TCAAP No Department Public Safety Contact City Administrator Type Equipment Useful Life Category Public Safety Priority n/a Description Total Project Cost: $407,724 Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows the fire department has budgeted for the replacement of Rescue/Command/Utility vehicles in future years. 2025 Command Vehicle Replacement Total Cost: $110,000 Arden Hills Cost: $26,840 2026 UTV/Trailer/Utility Purchase Total Cost: $200,000 Arden Hills Cost: $48,800 2027 Command Vehicle Replacement Total Cost: $120,000 Arden Hills Cost: $29,280 2028 Rescue/Command/Utility/Tire Replacement Total Cost: $458,000 Arden Hills Cost: $111,752 2029 Tanker Utility Replacement Total Cost: $420,000 Arden Hills Cost: $102,480 2030 Rescue/Tire Replacement Total Cost: $363,000 Arden Hills Cost: $88,572 Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 26,840 48,800 29,280 111,752 102,480 319,152 Total Funding Sources 26,840 2025 48,800 2026 29,280 2027 111,752 2028 102,480 2029 319,152 Total Public Safety Capital Fund 26,840 48,800 29,280 111,752 102,480 319,152 Total 26,840 48,800 29,280 111,752 102,480 319,152 Budget Impact/Other rhere are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a •esult of this project would be reflected in the fire services contract in reduced maintenance costs. Produced Using the Plan -It Capital Planning Software 47 Capital Improvement Plan 2025 thru 2029 City of Arden Hills, Minnesota Project # 25-Pub-003 Project Name LJFD General Equipment TCAAP No Department Public Safety Contact City Administrator Type Equipment Useful Life Category Public Safety Priority n/a Description Total Project Cost: $440,174 Lake Johanna Fire Department provides a detailed capital budget which includes the costs to each City. 2025 - Computers, Network devices, Lexipol policy manual, New hire turnout gear Total Cost: $233,427 Arden Hills Cost: $56,956 2026 SCBA Replacement, Tires, Radio programming/repair, New hire turnout gear Total Cost: $781,357 Arden Hills Cost: $190,651 2027 Computers, Network devices, Radios, Engine equipment, New hire turnout gear Total Cost: $227,093 Arden Hills Cost: $55,411 2028 Tires, Radio programming/repair, New hire turnout gear Total Cost: $67,274 Arden Hills Cost: $16,415 2029 Mobile Tablets, New hire turnout gear Total Cost: $217,913 Arden Hills Cost: $53,171 2030 Computers, Tires Total Cost: $31,025 Arden Hills Cost: $7,570 12031-2034: There is a placeholder each year of up to $15,000 based on historical analysis. Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 56,956 190,651 55,411 16,415 53,171 372,604 Total Funding Sources 56,956 2025 190,651 2026 55,411 2027 16,415 2028 53,171 2029 372,604 Total Public Safety Capital Fund 56,956 190,651 55,411 16,415 53,171 372,604 Total 56,956 190,651 55,411 16,415 53,171 372,604 Produced Using the Plan -It Capital Planning Software 48 Capital Improvement Plan 2025 thru 2029 Department Public Safety City of Arden Hills, Minnesota Contact City Administrator Budget Impact/Other are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a of this project would be reflected in the fire services contract in reduced maintenance costs. Produced Using the Plan -It Capital Planning Software 49 Capital Improvement Plan 2025 thru 2029 Department Public Safety City of Arden Hills, Minnesota Contact City administrator Project # 25-Pub-004 Type Equipment Useful Life Project Name LJFD Station Capital 1� Category Public Safety TCAAP No Priority n/a Description Total Project Cost: $195,208 Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows. 2025 Station 130 Stucco redashing, Laundry expansion Total Cost: $68,100 Arden Hills Cost: $16,616 2027 Station 130 Admin Space Remodel Total Cost: $268,000 Arden Hills Cost: $65,392 2028 Station 130 Roof Replacement Total Cost: $300,000 Arden Hills Cost: $73,200 There is a placeholder each year ofup to $10,000 based on historical analysis. Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 16,616 0 65,392 73,200 0 155,208 Total 16,616 0 65,392 73,200 0 155,208 Funding Sources 2025 2026 2027 2028 2029 Total Public Safety Capital Fund 16,616 0 65,392 73,200 0 155,208 Total 16,616 0 65,392 73,200 0 155,208 are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a of this project would be reflected in the fire services contract in reduced maintenance costs. Produced Using the Plan -It Capital Planning Software 50 Capital Improvement Plan City of Arden Hills, Minnesota Project # 25-Pub-005 Project Name Lake Johanna Fire Dept Fire Station TCAAP Description onstruction of a new fire station. Justification vlaintaining the fire station is critical to public safety. 2025 thru 2029 Department Public Safety Contact City Administrator Type Improvement Useful Life Category Public Safety Priority n/a Total Project Cost: $4,350,000 Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 435,000 435,000 435,000 435,000 435,000 2,175,000 Total 435,000 435,000 435,000 435,000 435,000 2,175,000 Funding Sources 2025 2026 2027 2028 2029 Total Public Safety Capital Fund 435,000 435,000 435,000 435,000 435,000 2,175,000 Total 435,000 435,000 435,000 435,000 435,000 2,175,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software b1d Capital Improvement Plan 2025 thy u 2029 City of Arden Hills, Minnesota 3roject # 24-Sew-002 'roject Name Sewer Lining/Rehabilitation TCAAP No Department Sanitary Sewer Department Contact Public Works Director Type Maintenance Useful Life 30 Category Sanitary Sewer Maintenance Priority 2 Very Important Description I Total Project Cost: $2,500,000 Sewer Lining and Rehabilitation of the sanitary sewer system on a 2-year cycle or when timing corresponds with the MCES I&I grant program. '2025): Glen Arden Neighborhood 2027): Venus Avenue Neighborhood 2029): Lift Station 2 Service Trail 2031): Hamline Avenue, Eide Circle, Floral Park connection Justification ks part of our sanitary sewer program, lines found with holes and cracks allowing for infiltration should be lined or repaired as needed. As the ;ewer infrastructure is aging, staff will continue to perform sewer inspections and identify locations needing sewer lining and other sewer Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 475,000 580,000 530,000 1,585,000 Total 475,000 580,000 530,000 1,585,000 Funding Sources 2025 2026 2027 2028 2029 Total Capital Improvement Funds 80,000 80,000 (PIR) Ramsey County 50,000 50,000 Sanitary Sewer Utility Fund 475,000 580,000 280,000 1,335,000 Surface Water Mgmt Utility 120,000 120,000 Funds Total 475,000 580,000 530,000 1,585,000 Budget Impact/Other I rhis project will help the overall I&I reduction program. Produced Using the Plan -It Capital Planning Software 52 Capital Improvement Plan 2025 thru 2029 Department Sanitary Sewer Department City of Arden Hills, Minnesota Contact Public works Director Project # 25-Sew-001I Type Maintenance Useful Life 20 Project Name Lift Station Rehabilitation Category Sanitary Sewer Maintenance TCAAP No Priority 2 Very Important Description Total Project Cost: $1,890,000 Rehabilitation of lift stations to standardize and replace aging equipment, including pumps and electrical components. 2024 Lift Station 2 (last update 2012) - Pumps, base and electronics $300,000 (Estimate) 2025 Lift Station 5 (last update 2012) - Forcemain $910,000 2026 Lift Station 5 (last update 2012) - Pumps, base and electronics $130,000 2027 Lift Station 1 (last update 2012) - Pumps, base and electronics $130,000 Lift Station 9 (last update 2013) - Pumps, base and electronics $130,000 2029 Lift Station 8 (last update 2012) - Pumps, base and electronics $200,000 Lift Station 11 (last update 2016) - Pumps, base and electronics $130,000 2031 Lift Station 12 (last update 2012) - Pumps, base and electronics $130,000 Lift Station 4 (last update 2013) - Pumps, base and electronics $130,000 Justification The City has maintained a program to refurbish and update sanitary sewer lift stations on a 10-year cycle for reliability, technology and risk management. Lift station pumps are replaced as necessary to prevent failure Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 910,000 130,000 260,000 330,000 1,630,000 Total 910,000 130,000 260,000 330,000 1,630,000 Funding Sources 2025 2026 2027 2028 2029 Total Sanitary Sewer Utility Fund 910,000 130,000 260,000 330,000 1,630,000 Total 910,000 130,000 260,000 330,000 1,630,000 Budget Impact/Other Zeduced maintenance costs. Produced Using the Plan -It Capital Planning Software 53 Capital Improvement Plan 2025 thy u 2029 City of Arden Hills, Minnesota Project # 26-Str-001 Project Name 2026 PMP TCAAP No Department Street Department Contact Public Works Director Type Improvement Useful Life 20-25 Category Streets: Reconstruction Priority 2 Very Important Description I Total Project Cost: $2,485,000 Pavement Management Program (PMP) improvements consisting of spot curb repair, resurfacing or full depth reclamation and new bituminous pavement, trail rehabilitation repairs to storm sewer inlets, repairs to sanitary sewer manholes and castings, hydrant and valve repairs. Street segments include: Karth Lake Dr (Pleasant Dr to Cul-de-Sac), Pleasant Drive (Amble to Karth Lake Dr), Pleasant Circle, Amble Drive (Karth Lake Dr to Lexington Avenue), Karth Lake Circle, Glenhill Road and Cummings Park Drive. Retaining wall rehab, BMP-Phase 2 and outfalls grit chamber additions. Justification ?avement conditions are showing distress with condition ratings from 33 to 62, with exception of one segment of Pleasant Dr. Pavement ,onditions will continue to decline. Proposed improvements are necessary to continue safe and reliable street and utility services. These mprovements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City. Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 2,485,000 2,485,000 Total 2,485,000 2,4853000 Funding Sources 2025 2026 2027 2028 2029 Total Capital Improvement Funds 730,000 730,000 (PIR) Other 860,000 860,000 Other City Governments 30,000 30,000 Sanitary Sewer Utility Fund 145,000 145,000 State Aid 100,000 100,000 Surface Water Mgmt Utility 500,000 500,000 Funds Water Utility Funds 120,000 120,000 Total 2,4853000 2,485,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 54 Capital Improvement Plan 2025 thy u 2029 City of Arden Hills, Minnesota Project # 28-Str-001 Project Name 2028 PMP TCAAP No Department Street Department Contact Public Works Director Type Improvement Useful Life 20-25 Category Streets: Reconstruction Priority 2 Very Important Description I Total Project Cost: $4,395,000 Pavement Management Program (PMP) improvements consisting of spot curb repair, resurfacing or full depth reclamation and new bituminous pavement, repairs to storm sewer inlets, repairs to sanitary sewer manholes and castings, hydrant and valve repairs. Street segments include: Benton Way loop south of Harriet, Tiller Lane (Lexington to Cannon Ave), Cannon Ave (Tiller Ln to Dunlap), Dunlap (Cannon Ave to Tiller Lane), Ingerson Rd, Ingerson Ct, Hamlin Ave N (Hamlin Ave N to Ingerson Rd), Pine Tree Dr, Harriet Ave, Walden PI, Lametti Ln, Lametti Ct, Bussard Ct, Hunters Ct, Fernwood St, Fernwood Ct, Dellwood Ave and Carlton Dr. Dredging Fernwood sediment pond and adding grit chambers, nine linine dual storm crossing Hamline Ave N and 2-400 ft sanitary sewer 10-inch forcemain rehab. Justification ?avement conditions are showing distress with condition ratings from 15 to 59. Pavement conditions will continue to decline. Proposed mprovements are necessary to continue safe and reliable street and utility services. These improvements will address the increasing costs for )atching and maintaining highly deteriorated street pavement within the City. Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 4,395,000 4,395,000 Total 4,395,000 4,395,000 Funding Sources 2025 2026 2027 2028 2029 Total Capital Improvement Funds 1,040,000 1,040,000 (PIR) Other 1,300,000 1,300,000 Sanitary Sewer Utility Fund 430,000 430,000 State Aid 300,000 300,000 Surface Water Mgmt Utility 1,100,000 1,100,000 Funds Water Utility Funds 225,000 225,000 Total 4,395,000 433953000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 6V Capital Improvement Plan 2025 thru 2029 Department Water Department City of Arden Hills, Minnesota Contact Public Works Director Project # 25-W-001 Type Unassigned Useful Life 10 Project Name Water Tower Maintenance Category Utility Maintenance TCAAP No Priority 2 Very Important Description Total Project Cost: $881,000 2025 - South Water Tower maintenance. Clean, inspect and repair tank interior of this 1 million gallon storage facility in accordance with MN Department of Health guidelines. 2026 - North Water Tower order inspection report. 2027 - North Water Tower maintenance. Clean, inspect and repair tank interior of this 500,000 gallon storage facility in accordance with MN Department of Health guidelines. 2031 - South Water Tower order inspection report. 2032 - South Water Tower maintenance. Clean, inspect and repair tank interior of this 1 million gallon storage facility in accordance with MN Department of Health guidelines. 2033 - North Water Tower order inspection report. 2034 - North Water Tower maintenance. Clean, inspect and repair tank interior of this 500,000 gallon storage facility in accordance with MN Department of Health guidelines. Listed costs are estimates only. Inspections will determine the extent of minor repairs required. Justification The MN Department of Health recommends that storage facilities for public water supply systems are inspected and maintained on a 5-year cycle. Last rehab on South Tower was completed in 2013 ($816,256). Next one due in 2038. Last rehab on North Tower was completed in 2018 ($608,125). Next one due in 2043. Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 250,000 12,000 175,000 437,000 Total Funding Sources 250,000 2025 12,000 2026 175,000 2027 2028 437,000 2029 Total Water Utility Funds 250,000 12,000 175,000 437,000 Total 250,000 12,000 175,000 437,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 56 Capital Improvement Plan 2025 thru 2029 Department water Department City of Arden Hills, Minnesota Contact Public works Director Project # 25-w-002 Type Unassigned Useful Life 20 Project Name Booster Station Improvements Category Utility Maintenance TCAAP No Priority 2 Very Important Description Total Project Cost: $200,000 Rehabilitation of pumps, motors, electrical system and building components. This project begins a proactive process to address aging mechanical equipment to minimize station failures and unscheduled outages. 2025 - SCADA upgrade and building improvements - $80,000 2027 - Motor pump rehab, minor electrical components - S 120,000 Justification The booster station is a critical component of the water distribution system to supply water to the northern portion of the City. Proactive rehabilitation will better manage risks associated with water supply disruptions. Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 80,000 120,000 200,000 Total 80,000 120,000 200,000 Funding Sources 2025 2026 2027 2028 2029 Total Water Utility Funds 80,000 120,000 200,000 Total 80,000 120,000 200,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 57 Capital Improvement Plan 2025 thru 2029 Department water Department City of Arden Hills, Minnesota Contact Public works Director Project # 25-W-003 Type Improvement Useful Life 20 Project Name Water Meter Replacement 1� Category Utility Improvements TCAAP No Priority 3Important Description Total Project Cost: $1,425,000 Commercial water meters were replaced in 1997. Residential water meters were replaced in 2000. Meter Readers were replaced in 2012. This is a placeholder for replacing them throughout the City. S25,000 budgeted in 2024 for consultant work. Justification Meters are at the end of their useful life. Expenditures 2025 2026 2027 2028 2029 Total Other 525,000 900,000 1,425,000 Total 525,000 900,000 1,425,000 Funding Sources 2025 2026 2027 2028 2029 Total Water Utility Funds 525,000 900,000 1,425,000 Total 525,000 900,000 1,425,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 58 Capital Improvement Plan City of Arden Hills, Minnesota Project # 25-W-004 Project Name Water System Model Update TCAAP No Description onduct a Water System Model update. 2025 thru 2029 Department Water Department Contact Public Works Director Type Operational Maintenance Useful Life Category Utility Improvements Priority 3 important Total Project Cost: $42,750 Justification the last water model was conducted in 2019. Since then upgrades have been made at critical locations of the water distribution system. An update s needed to show current conditions. Expenditures 2025 2026 2027 2028 2029 Total Planning/Design 42,750 42,750 Total Funding Sources 2025 42,750 2026 2027 42,750 2028 2029 Total Water Utility Funds 42,750 42,750 Total Budget Impact/Other 42,750 42,750 Produced Using the Plan -It Capital Planning Software 59 Capital Improvement Plan 2025 thru 2029 Department water Department City of Arden Hills, Minnesota Contact Public works Director Project # 26-W-002 Type Unassigned Useful Life 30 Project Name MN-51 Water & Sewer Forcemain Crossings g Category Utility Maintenance TCAAP No Priority 3 important Description Total Project Cost: $290,000 Proposed replacement of watennain crossings along MN-51 at Glenhill Road (8-inch CIP), between Cummings Lane and Ingerson Road (8-inch CIP), and near Red Fox Road (12-inch CIP). New watermain will consist of DIP or PVC. Approximately 300ft (6-inch CIP) Sanitary Forcemain under MN-51 within MnDOT right of way. Justification the existing watermain material is CIP and over 50 years old. CIP is more prone to breaks as it ages compared to DIP or PVC. These crossings ire vital to supplying consistent water distribution on each side of MN-51. MnDOT is scheduled to resurface MN-51 in 2026. Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 255,000 255,000 Total 255,000 255,000 Funding Sources 2025 2026 2027 2028 2029 Total Sanitary Sewer Utility Fund 55,000 55,000 Water Utility Funds 200,000 200,000 Total 255,000 255,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 60 Capital Improvement Plan 2025 thy u 2029 City of Arden Hills, Minnesota 3roject # 26-W-003 'roject Name Trunk Water Main Improvements TCAAP No Department Water Department Contact Public Works Director Type Unassigned Useful Life 10 Category Utility Maintenance Priority 2 Very Important Description I Total Project Cost: $40,000 Evaluated the condition of 16" water main between North and South towers to determine the degree of corrosion and deterioration in 2020-2021. The evaluation will develop a long-term plan for rehabilitation of this critical water main segment. Inspection via ultrasonic testing is needed to evaluate existing conditions in critical locations along the Trunk Watermain. 2026 - Evaluation at Hamline Ave N near Ingerson and Dunlap St N near Ingerson 2028 - Inspections and testing at Dunlap St N near Grey Fox Road Justification The trunk water main extending between the north and south elevated storage tanks is one of the most important and critical segments of the water distribution system for supplying water to the northern portion of the City. Segments of the water main have been in service for more than 52 years. Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 20,000 20,000 40,000 Total 20,000 20,000 40,000 Funding Sources 2025 2026 2027 2028 2029 Total Water Utility Funds 20,000 20,000 40,000 Total 20,000 20,000 40,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 61 Capital Improvement Plan 2025 thru 2029 Department water Department City of Arden Hills, Minnesota Contact Public works Director Project # 26-W-005 Type Unassigned Useful Life 30 Project Name Trunk Water Main Improvements - Roseville 1► Category Utility Improvements TCAAP No Priority 2 Very Important Description Total Project Cost: $600,000 Proposed trunk watermain upgrade to 1,600 feet of existing 12-inch CIP to 16-inch DIP or PVC. Located within the City of Roseville along Hamline Avenue from Josephine Road to Glenhill Road. These improvements will be in coordination with Ramsey County paving & trail construction project along Hamlin Avenue. Meter pit and meter improvements. Justification This upgrade is vital to support the future TCAAP development by allowing the future water tower to operate at appropriate water levels. Expenditures 2025 2026 2027 2028 2029 Total Construction/Maintenance 600,000 600,000 Total Funding Sources 2025 600,000 2026 2027 600,000 2028 2029 Total Water Utility Funds 600,000 600,000 Total 600,000 600,000 Budget Impact/Other Produced Using the Plan -It Capital Planning Software 62 City of Arden Hills, Minnesota Capital Improvement Plan 2025 thm 2029 FUNDING SOURCE SUMMARY Source 2025 2026 2027 2028 2029 Total Capital Improvement Funds (PIR) 1,353,000 1,410,000 1,170,000 1,300,000 365,000 5,598,000 EDA General Fund 445,000 40,000 485,000 Equipment/Building Replacement Fund 568,170 679,500 689,820 563,920 558,538 3,059,948 Grants 100,000 2,000,000 2,100,000 Other 860,000 1,300,000 2,160,000 Other City Governments 30,000 30,000 Public Safety Capital Fund 535,412 674,451 866,903 636,367 590,651 3,303,784 Ramsey County 805,000 50,000 855,000 Sanitary Sewer Utility Fund 1,385,000 330,000 985,000 430,000 687,067 3,817,067 State Aid 800,000 1,790,000 2,590,000 Surface Water Mgmt Utility Funds 500,000 1,100,000 120,000 1,720,000 Trade -In Value 95,000 69,500 80,000 86,000 30,000 360,500 Water Utility Funds 855,000 1,894,750 295,000 394,500 3,439,250 GRAND TOTAL 4,891,582 10,498,201 4,126,723 7,600,787 2,401,256 29,518,549 Produced Using the Plan -It Capital Planning Software 63 City of Arden Hills, Minnesota Capital Improvement Plan 2025 thru 2029 PROJECTS BY FUNDING SOURCE Source Project # Priority 2025 2026 2027 2028 2029 Total Capital Improvement Funds (PIR) Sewer Lining/Rehabilitation 24-Sew-002 2 80,000 80,000 Park Shelter Replacements 25-Park-001 4 170,000 85,000 255,000 Playground Structure Replacement 25-Park-002 3 300,000 400,000 200,000 900,000 Cummings Park Roof Maintenance 25-Park-003 3 45,000 45,000 Hazelnut Park Parking Lot Improvements 25-Park-004 4 315,000 315,000 Old Hwy 10 Trail - 96 to Valentine Park 25-Park-005 n/a 600,000 600,000 Hard Court Rehabilitation 25-Park-006 3 440,000 110,000 550,000 Parks Master Plan 25-Park-007 2 75,000 75,000 Pickleball Nets 25-Park-008 n/a 8,000 8,000 Hamline Avenue N Trail Connection Improvement 26-Park-001 3 80,000 80,000 2026 PMP 26-Str-001 2 730,000 730,000 Perry Park Improvements 27-Park-005 4 410,000 410,000 Lake Johanna Blvd Trail 28-Park-001 3 250,000 260,000 510,000 2028 PMP 28-Str-001 2 1,040,000 1,040,000 Capital Improvement Funds (PIR) Total 1,353,000 1,410,000 1,170,000 1,300,000 365,000 5,598,000 EDA General Fund Gateway Signs 25-EDA-001 n/a 270,000 40,000 310,000 County Rd E Trail Connection Improvement 26-EDA-001 3 175,000 175,000 EDA General Fund Total 445,000 40,000 485,000 EquipmentBuilding Replacement Fun City Hall Roof 25-Bldg-002 3 170,000 170,000 City Hall Maintenance 25-Bldg-005 2 50,000 50,000 50,000 50,000 250,000 450,000 Trade in Program Toro Z Mowers #473 & #474 25-Eqo-001 3 33,000 33,000 Replace 1993 Case 621 Loader #103 25-Eqp-001 n/a 275,000 275,000 Replace 2020 Bobcat Toolcat #461 25-Eqp-004 2 55,000 55,000 Replace 2013 Ford F-450 Plow/Dump Truck #318 25-EgpV-001 3 110,000 110,000 Replace 2012 Int'I Plow Wing Truck#115 25-EgpV-002 n/a 150,170 150,170 Replace 2018 Toro Large Area Mower #457 26-Eqp-001 3 90,000 90,000 Replace 1996 Redi-Haul Trailer #108 26-Eqp-002 3 16,500 16,500 Replace 2016 F-350 w/V-Plow and Liftgate #215 26-EgpV-001 3 70,000 70,000 Replace 2013 Ford Escape #504 26-EgpV-003 n/a 33,500 33,500 Replace 2000 Backhoe #204 27-Eqp-002 3 157,010 157,010 Emergency Generator Replacement Schedule 27-Eqp-004 2 77,068 77,068 Replace 2009 Sterling Acterra Truck#431 27-EgpV-001 3 144,500 134,135 278,635 Replace 2016 F-350 Pickup w/Liftgate #455 27-EgpV-002 4 74,975 74,975 Replace 2015 Ford F450 Plow/Dump Truck #320 27-EgpV-003 2 119,200 119,200 City Hall Air Handler Replacement 28-Bldg-001 3 220,000 220,000 Replace Bobcat Snowblower 84" #118 28-Eqp-001 3 7,270 7,270 Replace 2009 Husqavarna Pavement Saw #113 28-Eqp-002 3 7,800 7,800 Replace 1998 Tow Behind Air Compressor#107 28-Eqp-003 3 34,550 34,550 Produced Using the Plan-1t Capital Planning Software 64 Source Project # Priority 2025 2026 2027 2028 2029 Total Replace 2016 Stepp Asphalt Patch Trailer #121 28-Eqp-004 3 52,250 52,250 Replace 2017 Mack Plow/Wing/Dump Truck #123 28-EgpV-001 5 154,500 160,700 315,200 Replace 2019 Ford F-150 Ext Cab w/Toolbox #601 28-EgpV-002 3 31,350 31,350 Replace Snowblower 72" #468 29-Eqp-001 4 8,240 8,240 Replace 2019 Bobcat Miller/Planer #129 29-Eqp-002 3 16,480 16,480 Replace 2012 Workman #445 29-Eqp-003 3 36,050 36,050 Replace 2023 Bobcat Toolcat # 29-Eqp-004 2 47,100 47,100 Replace 2019 Ford F-150 #602 29-EgpV-001 3 46,350 46,350 Replace 2019 Ford F-350 Crew Cab w/Tommygate 29-EgpV-002 4 77,250 77,250 Equipment/Building Replacement Fund 568,170 679,500 689,820 563,920 558,538 3,059,948 Total Grants Old Hwy 10 Trail - 96 to Valentine Park 25-Park-005 n/a 2,000,000 2,000,000 Hard Court Rehabilitation 25-Park-006 3 100,000 100,000 Grants Total 100,000 2,000,000 2,100,000 Other 2026 PMP 26-Str-001 2 860,000 860,000 2028 PMP 28-Str-001 2 1,300,000 1,300,000 Other Total 860,000 1,300,000 2,160,000 Oth City Cier C ty Governments 2026 PMP 26-Str-001 2 30,000 30,000 Other City Governments Total 30,000 30,000 tublic Safety Capital Fund LJFDEngine/Ladder Replacement 25-Pub-001 n/a 281,820 281,820 LJFD Rescue/Command/Utility Vehicle Replacement 25-Pub-002 n/a 26,840 48,800 29,280 111,752 102,480 319,152 LJFD General Equipment 25-Pub-003 n/a 56,956 190,651 55,411 16,415 53,171 372,604 LJFD Station Capital 25-Pub-004 n/a 16,616 0 65,392 73,200 0 155,208 Lake Johanna Fire Dept Fire Station 25-Pub-005 n/a 435,000 435,000 435,000 435,000 435,000 2,175,000 Public Safety Capital Fund Total 535,412 674,451 866,903 636,367 590,651 3,303,784 Ramsey County Sewer Lining/Rehabilitation 24-Sew-002 2 50,000 50,000 Old Hwy 10 Trail - 96 to Valentine Park 25-Park-005 n/a 550,000 550,000 County Rd E Trail Connection Improvement 26-EDA-001 3 175,000 175,000 Hamline Avenue N Trail Connection Improvement 26-Park-001 3 80,000 80,000 Ramsey County Total 805,000 50,000 855,000 Sanitary Sewer Utility Fund Sewer Lining/Rehabilitation 24-Sew-002 2 475,000 580,000 280,000 1,335,000 Lift Station Rehabilitation 25-Sew-001 2 910,000 130,000 260,000 330,000 1,630,000 2026 PMP 26-Str-001 2 145,000 145,000 MN-51 Water & Sewer Forcemain Crossings 26-W-002 3 55,000 55,000 Emergency Generator Replacement Schedule 27-Eqp-004 2 145,000 77,067 222,067 Produced Using the Plan -It Capital Planning Software 65 Source Project # Priority 2025 2026 2027 2028 2029 Total 2028 PMP 28-Str-001 2 430,000 430,000 Sanitary Sewer Utility Fund Total State Aid Old Hwy 10 Trail - 96 to Valentine Park 25-Park-005 2026 PMP 26-Str-001 Lake Johanna Blvd Trail 28-Park-001 2028 PMP 28-Str-001 State Aid Total (Surface Water Mgmt Utility Funds Sewer Lining/Rehabilitation 24-Sew-002 2026 PMP 26-Str-001 2028 PMP 28-Str-001 Surface Water Mgmt Utility Funds Total Trade -In Value Trade in Program Toro Z Mowers #473 & #474 25-Eqo-001 Replace 1993 Case 621 Loader #103 25-Eqp-001 Replace 2020 Bobcat Toolcat #461 25-Eqp-004 Replace 2013 Ford F450 Plow/Dump Truck #318 25-EgpV-001 Replace 2012 Int'I Plow Wing Truck #115 25-EgpV-002 Replace 2018 Toro Large Area Mower #457 26-Eqp-001 Replace 1996 Redi-Haul Trailer #108 26-Eqp-002 Replace 2016 F-350 w/V-Plow and Liftgate #215 26-EgpV-001 Replace 2013 Ford Escape #504 26-EgpV-003 Replace 2000 Backhoe #204 27-Eqp-002 Emergency Generator Replacement Schedule 27-Eqp-004 Replace 2009 Sterling Acterra Truck #431 27-EgpV-001 Replace 2016 F-350 Pickup w/Liftgate #455 27-EgpV-002 Replace 2015 Ford F450 Plow/Dump Truck #320 27-EgpV-003 Replace Bobcat Snowblower 84" #118 28-Eqp-001 Replace 2009 Husqavarna Pavement Saw #113 28-Eqp-002 Replace 1998 Tow Behind Air Compressor #107 28-Eqp-003 Replace 2016 Stepp Asphalt Patch Trailer #121 28-Eqp-004 Replace 2017 Mack Plow/Wing/Dump Truck #123 28-EgpV-001 Replace 2019 Ford F-150 Ext Cab w/Toolbox #601 28-EgpV-002 Replace 2023 Bobcat Toolcat # 29-Eqp-004 Trade -In Value Total Water Utility Funds Water Tower Maintenance 25-W-001 Booster Station Improvements 25-W-002 Water Meter Replacement 25-W-003 Water System Model Update 25-W-004 2026 PMP 26-Str-001 MN-51 Water & Sewer Forcemain Crossings 26-W-002 Trunk Water Main Improvements 26-W-003 Trunk Water Main Improvements -Roseville 26-W-005 1,385,000 330,000 985,000 430,000 687,067 3,817,067 n/a 700,000 700,000 2 100,000 100,000 3 1,490,000 1,490,000 2 300,000 300,000 800,000 1,790,000 2,590,000 2 120,000 120,000 2 500,000 500,000 2 1,100,000 1,100,000 500,000 1,100,000 120,000 1,720,000 3 15,000 15,000 n/a 25,000 25,000 2 25,000 25,000 3 25,000 25,000 n/a 30,000 30,000 3 20,000 20,000 3 1,500 1,500 3 15,000 15,000 n/a 8,000 8,000 3 15,000 15,000 2 5,000 5,000 5,000 15,000 3 25,000 25,000 4 10,000 10,000 2 25,000 25,000 3 2,000 2,000 3 2,500 Z500 3 1,500 1,500 3 25,000 25,000 5 35,000 35,000 3 15,000 15,000 2 25,000 25,000 95,000 69,500 80,000 86,000 30,000 360,500 2 250,000 12,000 175,000 437,000 2 80,000 120,000 200,000 3 525,000 900,000 1,425,000 3 42,750 42,750 2 120,000 120,000 3 200,000 200,000 2 20,000 20,000 40,000 2 600,000 600,000 Produced Using the Plan -It Capital Planning Software 66 Source Emergency Generator Replacement Schedule 2028 PMP Project # Priority 2025 27-Eqp-004 2 28-Str-001 2 Water Utility Funds Total GRAND TOTAL 2026 2027 2028 149,500 225,000 2029 Total 149,500 225,000 855,000 1,894,750 295,000 394,500 3,439,250 4,891,582 10,498,201 4,126,723 7,600,787 2,401,256 29,518,549 Produced Using the Plan -It Capital Planning Software 67 .....................#. o Iq' (..#............... ... ....................IQ f §\\\\! ....................... ct B ##\\\! ...................(... ; ...;;......§....... ..; §t < m § ...........R......: ... n �\#;�%@ 7..E...(..E&....... ... §t § #;#;\#@ .....(....77.....(...�� k(( ( \»kk FE,» ,z ! \7k¥ \§ .q......r....!#R16 16 /! !!!!9)9A \ki �P_P_PL_k_k_�_w,w , \ \ / ! { ) 222\\ © _ \�!�\� �)\|2 ,} )))\)/}\)/))!|//{>§>)!. �\ E+`E!&2/ 2 e� W a suo!II!W co / cu k cu 06 E e $ 0 6 a m N N N O ^ T 10 N N pp Q t1O0 S O O S ^ N N N N N N N O N N N N N N N N Q N N N n• O O ^ N O O Q r• Q W N G 2 x i u da � c O w w _ N a p, O w » ` E c u c � W 3 O F U W �spuesnoyl ( | R\e=& zl » /yEE; § ■ ; � «\±a¥ � § 7\ ■ � ; /\/ ( \!§\((£\ 7 ` ! 2& \\##y« e \7\§ ... # ! m2& \ERk# ` ■ # # & } i &Iq } Is # §# \\#■ ! m!# p 2 § ~ as■:%s!§§ � §.®§■ y#f�`` °** ({[[Is6 |# � ® §§■ ; .6 § \9 !&R 1 , J»i kE \##b& G §.§§C , v f«§!� ® §.§§■ r`#E/E� @ m 2 4 J4&\(r{y§{ # a \ \%■ (7(77(E16 ! \rrr\\(( # E©.E kF # *\ ! \\%■7(77 ¢§ ■ ; # n ;§A ))! o }0 : �gz- \�k ())Is - 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K #.# .......(........ .{#(/ » !,§ ! r««FS ................ &v © ; ® © ,,,,,«,,,,/«,«2« «t«rz m ��\(&ci / � \ ® ;.§ ...........««..E «2«!i ■ ® cli 14 § \ , 7.! ..............(. \ ( \\�k16 �\ \ kk\)\)\)\))))))) o f { _ I) |f)I to \{\ | Z!0 0 !0])§, § §§a«!=��! . | & =uo;lllw M M O N M O N LL l� W O M � � O o � ntin M N a A �I oN 00 � p � N o a C o N o U � U � A ^' 0 % N r�rT� Irl N O N w O O O O O O O O O O O O O O N cs M O O � O O W O 7 O W O O O O O O O O O O O O O O O � V I- LO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O V V W) V M 0 0 0 0 0 0 0 CL 0 0 0 0 0 0 � o LO LO v O LO I- 0 0 0 0 0 0 0 0 0 0 0 0 O ce � M O N 0000000 0 0 0 0 0 0 0 0000000 000L0000 C) � O � I� a0a7 m O � 0 0 0 O 0 0 v ri 0 0 0 M v N O O 4'J N c6 O O O a0 N 0 C 0 O 0 C COLo ci 0 0 Lo co v C oo N a H Q 0 A � C � C li C LL E = m E C V N C a) 0 0 3 a`) LL a as a mco m U m Q U L ro L rn r Attachment B BUDGET SUMMARY By Fund Type 2022 2023 10/31/2024 2024 2025 $Increase %Increase CITY-WIDE SUMMARY Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES General Fund $ 5,501,964 $ 5,352,798 $ 5,047,652 $ 5,939,200 $ 6,745,489 $ 806,289 13.6% Special Revenue Funds 478,350 334,290 120,474 244,500 142,000 (102,500) -41.9% Capital Improvement Funds 2,045,332 2,802,043 967,288 1,776,660 2,378,436 601,776 33.9% Enterprise Funds 6,736,927 7,011,660 4,926,665 6,907,720 7,181,481 273,761 4.0% Internal Service Funds 526,679 570,685 344,449 640,910 657,150 16,240 2.5% TOTAL REVENUES $ 15,289,251 $ 16,071,477 $ 11,406,528 $ 15,508,990 $ 17,104,556 $ 1,595,566 10.3% EXPENDITURES/EXPENSES General Fund $ 5,305,549 $ 5,514,477 $ 4,877,790 $ 6,121,270 $ 6,745,489 $ 624,219 10.2% Special Revenue Funds 265,833 230,262 399,736 236,050 237,852 1,802 0.8% Capital Improvement Funds 2,605,300 1,244,819 3,816,272 2,851,100 2,660,807 (190,293) -6.7% Enterprise Funds 5,391,253 5,685,686 3,855,810 9,958,060 8,934,685 (1,023,375) -10.3% Internal Service Funds 513,453 563,679 447,167 660,410 676,650 16,240 2.5% TOTAL EXPENDITURES/EXPENSES $ 14,081,389 $ 13,238,922 $ 13,396,775 $ 19,826,890 $ 19,255,483 $ (571,407) -2.9% NET CHANGES IN FUND BALANCE $ 1,207,863 $ 2,832,555 $ (1,990,247) $ (4,317,900) $ (2,150,927) $ 2,166,973 2024 Revenues by Fund Type ■ General Fund ■ Special Revenue Funds ■ Capital Improvement Funds ■ Enterprise Funds ■ Internal Service Funds 2024 Expenditures by Fund Type BUDGET SUMMARY By Source/Use Type 2022 2023 10/31/2024 2024 2025 $Increase %Increase CITY-WIDE SUMMARY Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES Taxes $ 4,838,911 $ 4,711,538 $ 4,526,077 $ 5,392,960 $ 6,603,017 $ 1,210,057 22.4% Special Assessments 439,437 365,662 425,056 314,280 381,784 67,504 21.5% Licenses and permits 834,329 478,540 396,110 555,270 555,672 402 0.1% Intergovernmental 1,119,299 1,192,674 276,481 749,440 767,901 18,461 2.5% Charges for services 6,868,475 7,076,165 5,138,085 7,343,400 7,567,327 223,927 3.0% Fines & forfeits 22,662 24,681 20,148 19,250 17,360 (1,890) -9.8% Investment earnings (560,872) 927,206 189,813 50,000 50,000 - 0.0% Miscellaneous 483,645 262,458 90,254 93,480 154,345 60,865 65.1% Interfund Services 525,826 561,412 344,505 640,910 657,150 16,240 2.5% Transfers in 717,540 471,140 - 350,000 350,000 - 0.0% TOTAL REVENUES $ 15,289,251 $ 16,071,477 $ 11,406,528 $ 15,508,990 $ 17,104,556 $ 1,595,566 10.3% EXPEN DITU RES/EXP ENS ES Personnel Expenses $ 2,928,902 $ 3,103,386 $ 2,689,443 $ 3,460,890 $ 3,824,650 $ 363,760 10.5% Supplies and Materials 416,960 409,869 250,193 367,530 375,330 7,800 2.1% Other Services and Charges 8,011,584 8,436,324 6,283,216 8,610,370 9,497,196 886,826 10.3% Capital Expenditures 1,939,870 760,652 3,886,348 6,751,000 4,920,807 (1,830,193) -27.1% Debt Service 66,533 57,550 287,575 287,100 287,500 400 0.1% Transfers 717,540 471,140 - 350,000 350,000 - 0.0% TOTAL EXPENDITURES/EXPENSES $ 14,081,389 $ 13,238,922 $ 13,396,775 $ 19,826,890 $ 19,255,483 $ (571,407) -2.9% NET CHANGES IN FUND BALANCE $ 1,207,863 $ 2,832,555 $ (1,990,247) $ (4,317,900) $ (2,150,927) $ 2,166,973 2025 Revenues by Source Type 7/ ■ Taxes ■ Special Assessments ■ Licenses and permits ■ Intergovernmental ■ Charges for services ■ Fines & forfeits ■ Investment earnings ■ Miscellaneous ■ Interfund Services ■ Transfers in 2025 Expenditures by Use Type ■ Personnel Expenses ■ Supplies and Materials ■ Other Services and Charges ■ Capital Expenditures ■ Debt Service ■ Transfers e% Fund Structure Purpose and Accounting Basis The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. Certain funds have varying levels of restrictions, imposed either by legal requirements or policy choices, and as such, it can be helpful to see a broad overview of the City's finances to show summaries of different funds. The City's funds are grouped into seven basic types: • General • Special Revenue • Capital • Debt Service • Proprietary (Enterprise) • Internal Service • Fiduciary The budgeted funds of the City are grouped into two broad categories as follows: • Governmental Funds — Governmental Funds are used to account for "government -type" activities of the City (e.g., activities that receive a significant portion of their funding from property taxes, state aids, and various grants). The Governmental Funds budgeted for the City are the General Fund, Special Revenue Funds, Debt Service Funds, and Capital Projects Funds. Proprietary Funds — Proprietary funds are used to account for the "business -type" activities of the City (e.g., activities that receive a significant portion of their funding through user charges). The proprietary funds budgeted by the City are Enterprise Funds and Internal Service Funds. The first three fund types listed above comprise the majority of the day-to-day operating activities of the City. The remaining fund types are more specialized funds, and typically account for one-time and/or specific activities rather than ongoing and recurring services. Brief descriptions of each fund type follow. General Fund The General fund is the primary revenue source and operating fund for most services cities typically offer. These include public safety (police and fire), street maintenance, parks and recreation, and neighborhood and community services, etc. In addition, the City Council, Administrative Services and City Attorney budgets are predominately funded by the General Fund. These activities are financed through general tax dollars from property taxes and by revenues generated from permits, fees and investment earnings. Special Revenue Funds Special revenue funds account for activities funded by special purpose revenue, that is, revenues that are legally restricted to expenditures for a specific purpose. The City maintains five active special revenue funds which include: Cable Fund, EDA General Fund, EDA TIF District #3 Cottage Villas, EDA TIF District #4 Presbyterian Homes, and EDA TIF District #5 TCAAP. Capital Project Funds These funds include the Equipment and Building Replacement Fund, Public Safety Capital Fund, Parks Fund, TCAAP Capital, and the Permanent Improvement Revolving Fund (PIR). They are used to account for financial resources to be used for the acquisition of equipment or construction of major capital facilities (other than those financed by proprietary funds such as the Water and Sewer funds), i.e., the development of a new neighborhood park, or a fire station. Proprietary (Enterprise) Funds These funds account for City activities that operate as public enterprises. Revenues come from fees charged to programs, customers, or other department users. Enterprise funds that provide for sewer and water services are proprietary funds. The City currently has four enterprise funds (water, sanitary sewer, recycling, and surface water management) that represent separate business activities for the City. • Water —The City provides water service to its citizens and commercial entities. • Sanitary Sewer — The City's sewers protect public health and preserve wastewater solids. The City is connected to the Metropolitan Council's sewer system. • Recycling —The City provides recycling services to its citizens to protect public health and the environment. • Surface Water Management —The City's surface water management system collects storm water runoff, protects the environment, and manages the discharge of water to holding ponds and the water shed. Proprietary (Internal Service) Funds These funds account for City activities that operate as public enterprises and provide services internally to other departments. Revenues come from fees charged to programs, customers, or other department users. Internal Service funds that provide for engineering and IT services are internal funds. The City currently has four internal service funds (Risk Management, Engineering, Central Garage & Equipment, and Technology) that represent activities for the City. • Risk Management —This fund provides insurance to all departments within the City. • Engineering — This fund provides engineering services for City projects, developments, and all departments within the City. • Central Garage & Equipment — This fund provides the services and equipment repair for the Public Works Department which consists of Street Maintenance, Park Maintenance, Water Utility, Sewer Utility, and the Surface Water Management Utility. Technology — This fund provides technology software and equipment to all departments within the City. Debt Service Funds Funds for debt service track revenues and expenditures related to repayment of principal and interest costs associated with borrowing money for long-term obligations. The reader can find a separate debt service schedule in this budget that provides details on all outstanding debt owed by the City. Fiduciary Fund Types Trust and Agency Funds are used to account for assets held by the City as an agent or trustee for individuals, private organizations, other governments and/or funds. These include Agency and Expendable Trust Funds. Agency funds are custodial in nature (assets and liabilities) and do not involve Measurement of results of operations. The City currently does not have any fiduciary funds. Governmental Funds FUND STRUCTURE General Fund Special Revenue Funds Debt Service Funds* lel-� Capital Projects Funds Enterprise Funds Proprietary Funds Internal Service Funds Lun Fiduciary Funds Trust Funds* Cable TV EDA General Activities EDA TIF District 3 EDA TIF District 4 EDA TIF District 5 Equipment & Building Replacement Parks Capital Improvements (PIR) Public Safety Capital TCAAP Capital Water Sanitary Sewer Recycling Surface Water Management Risk Management Engineering Central Garage Technology *The City does not have any Debt, Agency or Trust Funds as noted above in red. 6 Revenues The City is dependent on the resources that generate revenue to provide for the different services that our residents receive. This dependency is the limiting factor on what service can be provided. These services range from the basic services of public safety and road maintenance to services enhancing the quality of life such as parks and community events. Our resources to generate revenue are affected by a number of factors, including City, State and Federal laws, rates, demographics, and economic conditions. The following provides a summary of major revenue sources and general trends: Property Taxes This revenue source is primarily used in the General Fund and is set at a level to raise adequate revenue for the operating budget when combined with other expected revenues. The final level of expected revenue should be sufficient to conduct City business in accordance with Council policy and directives and result in a projected year-end fund balance to cover possible emergencies and contingencies. $6.50 $6.25 $6.00 $5.75 $5.50 $5.25 $5.00 $4.75 $4.50 $4.25 $4.00 $3.75 $3.50 $3.25 $3.00 $2.75 $2.50 $2.25 $2.00 Tax Levies 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Trends: Property tax levies have been increasing due to cuts in State Aid that began in 2001. Special Assessments A portion of the costs for public improvements is recovered by assessment charges to the benefiting property owners. These collections are used to pay bond principal and interest on the outstanding improvement bonds or to reimburse the City if no bonds were issued. A majority of the special assessments are associated with road reconstruction projects within the Capital Improvement Plan, but they also include charges against property for the collection of delinquent utility bills or miscellaneous charges. Ln $900 cCo $800 t $700 H $600 $500 $400 $300 $200 $100 $0 Special Assessments 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Trends: Special Assessment Revenues fluctuate due to the timing of Pavement Management Plan (PMP) projects. The 2015, 2018, 2019 and 2021 collections were larger than average as there were more prepaid special assessments. Licenses & Permits These fees are normally charged as a means of recovering the cost of regulation in the interest of the overall community. Business license fees are required to be paid annually in order to operate a business within the City. Non -business license and permit fees are levied to finance the cost of inspecting and regulating new construction and to cover a portion of the administrative costs associated with monitoring activities. Building permit fees generate most of the revenue in this category. 700 600 500 400 300 200 Number of Building Permits Issued 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Trends: License revenue is expected to remain static. Building permit revenue is not expected to change much as the City is primarily built out, but commercial activity will cause fluctuations as seen in 2016 and 2017 as existing facilities go through upgrades. This will all change once the Rice Creek Commons (TCAAP) project begins construction. 2016 and 2017 numbers reflect major renovations at the Land O'Lakes headquarters facility and Boston Scientific. Intergovernmental This represents monies from other governments in the form of grants, entitlements, and shared revenues. The City receives a variety of shared revenues from the State of Minnesota. Prior to 2011, the major revenue within this category was Market Value Homestead Credit Aid. The 2011 legislature eliminated this program. The major revenue source is now Municipal State Aid (MSA) maintenance for streets. All other amounts represent small grants and aids that the City receives under various established programs. MSA Maintenance is a program for urban municipalities with populations of 5,000 or more. 20% of a City's County Roads and local improved mileage are included. This includes County Roads and County State Aid Highways (CSAH) that have reverted back to the municipality. Police Aid is money received from the State to help with police personnel training costs. Since Arden Hills contracts with the Ramsey County Sheriff for this service, a part of this revenue is allocated back to Arden Hills each year to offset part of the contract costs for policing. Trends: MSA Maintenance dollars had been gradually increasing through 2020, declined in 2021 due to COVID-19, and increased again in 2022. Police Aid has remained fairly static over the last six years and is expected to remain so. Charges for Services This category reflects fees collected for contractual services and general services that the City charges directly for. Included in this category are the following: General Fund charges for services include contractual and service fee services related to general government, public safety, and recreation. Services to property (Utility Fees) — are collected by the utility funds from customers (residents and business within the City) for services. Ln $7.5 c .o $7.0 $6.5 $6.0 $5.5 $5.0 $4.5 $4.0 $3.5 $3.0 Utility Fees 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Trends: Charges for Services have been increasing as a whole. This is in part due to rising utility fees to help pay for needed infrastructure improvements (see the Capital Improvement Plan section). Fluctuations in the General Fund fees are primarily due to Plan Check Fee revenue associated with building permits. Fines and Forfeitures Fines and forfeitures represent the City's portion of traffic and code violation fees and are collected in the General Fund. When a violation is issued by a City, Sheriff, or State Trooper within the City Limits, a portion of the fee paid to the County is distributed to the City (based on State Statute). In 2011, the City adopted Administrative Fines which are seen for the first time in 2012 revenues. These are fines for violations that are 10 miles per hour (MPH) or under and also rolling stops through stop signs. These fines are collected at the local level and serve a purpose by providing education to the community. $40,000 $30,000 $20,000 $10,000 Fines & Forfeitures 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Trends: Fines and Forfeiture revenue are usually fairly flat. The drop in 2020 is due to impacts of COVID-19. Franchise Fees Franchise fees are derived from a fee imposed on cable TV revenues collected by the utilities for usage within the City. The fees are deposited in the Special Revenue Cable Fund. Cable TV franchise fees are used to cover communication and AV equipment costs. Trends: The fee currently is estimated to generate approximately $92,000 per year for the Cable Fund. Developer Reimbursements The County has purchased the TCAAP property. Once plans and phasing have been determined, estimates can be made on developer reimbursements and expenditures for the property. A Development Agreement will be entered into in which the City is reimbursed for its expenses incurred with this acquisition. Trends: No revenues have been budgeted at this time but once plans and phasing have been determined, revenues are expected to offset costs incurred in connection with this project. This will happen as part of the Joint Development Authority with Ramsey County. Investment Earni Investment earnings are allocated to all funds based upon a weighted average of their daily cash balance. For budgeting purposes, the interest earnings are projected and the allocation from the latest Annual Comprehensive Financial Report is used. Market value changes related to the required recognition of unrealized gains / losses are included in the estimate for budgetary purposes. Trends: Investment earnings are subject to the interest rate, shifts in the economy and are dependent on what rates are available at the time investments were made. Other Revenues Miscellaneous sources which do not fit into any of the above mentioned revenue categories. These sources include donations, other small unexpected payments, and non -operating revenues (Proprietary Funds) such as sale of scrap or surplus. Trends: These revenues are expected to remain constant over the next several years. Property Tax The City of Arden Hills levies property taxes for its General Fund Operations. The levies are allowed by State Law, and are collected from property owners by Ramsey County and distributed to the City in July, December, and January. Property Tax Reform During 2001, the State Legislature passed a major Property Tax Reform Bill that dramatically impacted State funding to local governments. Levy limits returned, and a major shift in the State Funding of school districts resulted in the elimination of some aids for cities. The intention of the State Legislature was to have cities make up for this lost aid through the property tax levy. This reduced the reliance of cities on State Aid, and allows the property tax levy to make up a larger share of the General Fund Revenues. Arden Hills did not receive a significant portion of Local Government Aid, thus was not impacted. As the Legislature entered the 2003 session, the situation with the economy was creating a State Deficit of over $4 billion. The State enacted many reductions in order to balance the budget. As part of those reductions, cities had their property tax aid decreased for 2003 and 2004. The Market Value Homestead Credit (MVHC) reduction amount for 2003 was $100,979 or 100% of the aid amount the city was initially certified to receive. The cities were then only allowed to levy back for 60% of the permanent LGA losses from 2003 and 2004. In 2005, the Legislature readjusted the formula for State Aid and increased the overall State Aid to cities by $48 million. The formula change was detrimental to most inner ring suburbs and most cities in turn saw a total elimination of its LGA. In 2008, the State again was facing a deficit and the Government chose to unallot the second half payments of LGA and MVHC which were to be distributed in December 2008. This was a loss of $26,272 to the City. As the State economic forecast did not improve in 2009 or 2010, all LGA and MVHC aid was unallotted, this was a loss of $55,923 and $61,774 for the City. In mid- 2010, the Governor unallotted the 2011 MVHC aid which was estimated at $61,774 for Arden Hills. The 2011 legislature eliminated the MVHC program for 2012, thus taking local governments out of the equation. A new program gives homesteaded property owners a Market Value Exclusion (MVE) on the value of their property and gives these property owners basically the same effect. However, this shifts taxes to non -homesteaded property as each local jurisdiction is now receiving its full levy, including the City. This results in shifting a significant portion of the City's levy (and other local jurisdiction's levy) to Commercial/Industrial property and those homesteads whose value is over $413,800 where the exclusion is eliminated. Property Values (Tax Burden) City's Market Value and Tax Capacity Due to the current economic conditions, the taxable market value for the City is projected to increase by $29.8 million or 1.7% to $1.82 billion. From this, the Tax Capacity is calculated (for residential properties it equates to 1% of Taxable Market Value, and varies by property type for all others). The City's Tax Capacity for calculating taxes was projected to increase by 1.6% from $23.3 million to $23.7 million. This, plus the change in the levy, is increasing the City's tax rate from 24.409% to 28.068%. Median Valued Home Due to current economic conditions, the Taxable Market Value of the median valued home within the City is projected to increase 2.54% from $469,000 to $480,900. The overall annual City Tax burden increase on the median valued home is projected to be approximately 18.6% or $211. Property Tax Levies The total levy being proposed is $6,134,231. This represents an $823,281 or 15.50% increase over the 2024 levy of $5,310,950. Anoka County sets the Fiscal Disparities levy for the entire Seven County Metropolitan Area. This was established by the legislature in the 1970's as a means to more evenly distribute the property tax benefit derived by commercial properties. Cities are either a "net" gainer or a "net" contributor. Arden Hills is a "net" gainer and will collect $407,849 in 2025 as opposed to $351,729 in 2024, which is an increase of 16.0%. City Tax Rate There are two types of tax rates that are calculated for the City. One is a net tax capacity based rate, and the other is a market value based rate. Both rates use the market value as the starting point for determining the rate. Net Tax Capacity Based Rate The Net Tax Capacity based rate is calculated by taking the levy and dividing it by the Net Tax Capacity. Net Tax Capacity calculation is regulated by the State Legislature, which has created classifications of property and a "class rate percentage" for each classification. The Net Tax Capacity is determined by multiplying the market value of each property by the appropriate class rate percentage. The sum total of all parcel tax capacities less adjustments for the City's Fiscal Disparity contribution, those parcels that have been certified in a Tax Increment Financing (TIF) development district, and the MVE represent the New Tax Capacity for the city. Currently, the General Fund Levy is Net Tax Capacity based. Tax Capacity 2023 2024 2025 Real Estate/Personal Property 21,115,870 Tax Increment Districts 0 Sub -Total 21,115,870 Fiscal Disparities: Contribution (2,778,653) Distribution 1,448,626 Total Tax Capacity 19,785,843 Percent Change 16.8% 23,287,169 0 23,650,393 0 23,287,169 23,650,393 (3,037,636) 1,488,373 (3,248,848) 1,665,333 21,737,906 22,066,878 9.9% 1.5% Market Value based rate Market Value based rates are calculated by dividing the levy by the taxable market value of all properties within the city. Taxable market value is calculated by taking the market value of all properties less exclusions and limitations as set by the State Legislature. Market Value Determination The county Assessor determines the market value of properties through assessment, the use of actual sales data, and economic trends. The taxes that are collected in 2025 are based on the assessment of market values for 2024, which are certified to the County Assessor on January 2, 2024 and relate to sales and data information from 2023. All assessments are subject to review by the Minnesota Department of Revenue. The State requires that property values be within 90% to 105% of actual sales overall. Truth -In -Taxation Public Hearing Each year in late November or early December, Statutes require all counties, school districts, and cities with a population over 2,500 to hold a public hearing to discuss the proposed budget and property tax levies. As part of this process, each property is sent by the county a Truth-ln- Taxation notice which shows the impacts of the proposed levies on their individual property. The public hearing is set as a forum for citizens to come and discuss their views on the proposed budget and property tax levies with the public officials of each jurisdiction. The City held the Truth -In -Taxation Public Hearing on Monday, December 9, 2024. Budget Assumptions Certain assumptions are decided on as a foundation for developing a budget. These assumptions guide the City in determining the level of service that will be provided to residents and how those services will be funded. The City's budget practice is to use conservative revenue estimates to assure adequate funding of expenditures. 2025 Assumptions The City is assuming a population growth of 1% per year until the TCAAP development occurs. The Chart below demonstrates the City's population growth over the prior years. After the 2010 Census, the City's population was reported as 9,552. The 2020 Census data reported the City's population as 9,939, which is a 4.0% growth over the 2010 Census. Population 10,100 10,000 9,900 9,800 9,700 9,600 9,500 9,400 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 As the City's population grows, so does the demand for services. This increase in demand for services also requires increases in parks, miles of streets, water mains and sewer lines that need to be maintained. In 2025, the City continues various infrastructure improvements as the City's infrastructure ages. This growth and demand can result in the City's operating budgets growing faster than the Consumer Price Index (CPI) and increased infrastructure improvements can cause the City's per capita spending to increase. Budget vs. CPI 80% 60 40 20 0% -20% -40% -60% 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 --*—Budget tCPI Per Capital Spending $2,500 $2,000 $1,500 $1,000 $500 $0 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 As the City becomes more developed and has less land available for new residential development, the City's operating expenditures should increase with increases in the CPI with the exception of a "catch-up" in infrastructure improvements. Current economic conditions have caused the City's residential market values to increase by 2.54%. In 2002, the State Legislature enacted major property tax reform which lowered all property class rates. The City's tax capacity has allowed the city to maintain a tax rate that is one of the lowest in the Minneapolis/St. Paul Metropolitan area. Currently, the City has one of the lowest rates in the northeast metropolitan area as shown in the graph. 2024 City Tax Rates White Bear Township Arden Hills Little Canada White Bear Lake* Vadnais Heights Shoreview Lauderdale Mounds View Falcon Heights Blaine* Gem Lake New Brighton Roseville Spring Lake Park* Maplewood N. St Paul St. Paul St. Anthony* 0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00% 70.00% As other revenue sources decrease or remain at past levels, the City becomes more reliant on property taxes as its main revenue source. The following table summarizes the City's property tax levy over the last ten years. Year Levy % Change 2016 $3,478,775 3.5% 2017 $3,641,290 4.7% 2018 $3,786,942 4.0% 2019 $3,938,420 4.0% 2020 $4,135,340 5.0% 2021 $4,280,080 3.5% 2022 $4,472,680 4.5% 2023 $4,718,680 5.5% 2024 $5,310,950 12.6% 2025 $6,134,231 15.5% The Minnesota State Legislature enacted Market Value Homestead Credit reductions to property owners in 2003-2004. This credit was not reimbursed to local governments, which in effect reduced tax revenues so local governments did not receive the full amount of their certified levies. In 2005 the legislature reinstated these credit reductions for 2005 and 2006.) The credits were reinstated in 2007. However, due to the current economic conditions, the second half payment for 2008 and all of the 2009 and 2010 payments were unallotted by the Governor. All of the 2011 payments were unallotted. The 2011 legislature eliminated the program for 2012 and replaced it with the Market Value Exclusion program previously discussed, taking local governments out of the formula. The City began receiving its full levy in 2012, however, the full effect was seen in 2013 as Fiscal Disparities caught up with the change. Currently, there is little land available for residential development and new home construction within the City except with the addition of the TCAAP property. Most development is commercial/industrial and as these areas are developed, there will be a decline in permit revenues in the future. This is expected to increase in the future depending on the timing of how the TCAAP property develops. The City pools its cash reserves for investment purposes. This is described in more detail in the investment policy on pages 34-35 of this document. One of the City's largest expenditure classifications is personnel services. Personnel services include salaries and fringe benefits for all employees. For 2025, the salaries have been budgeted with a 3.0% COLA increase for non -union employees and a 3.0% COLA increase for union employees. For non -union employees, there is an 18.21% increase assumed for health, a 0% increase for dental and a 0.0% increase for life insurance premiums. For union employees, there is a 10% increase assumed for health (which includes dental) and a 0.0% increase for life insurance premiums. Overall, the city cost for insurance is increasing $36,723. Finally, the population growth does not only affect the City's General fund, it also affects the City's Water, Sewer, and the Surface Water Management operating funds. As the population has increased, so has the number of utility customers. As the number of customers increase, so does the revenue, the demand for service and the cost of providing the service. The chart below shows the customer changes over the last five years. 2665 2660 2655 2650 2645 2640 2635 2630 2625 # of Utility Customers 2018 2019 2020 2021 2022 2023 2024 tWater tSewer tStorm 2022 2023 10/31/2024 2024 2025 $Increase % Increase GENERAL FUND Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES Taxes $ 3,829,079 $ 3,963,077 $ 4,167,780 $ 4,638,460 $ 5,466,017 $ 827,557 17.8% Special assessments - - - 3,090 - (3,090) -100.0% Licenses and permits 830,864 471,740 395,486 552,020 550,540 (1,480) -0.3% Intergovernmental 174,405 166,021 116,870 175,970 176,296 326 0.2% Charges for services 615,878 485,643 312,036 489,490 471,994 (17,496) -3.6% Fines & forfeits 22,662 24,681 20,148 19,250 17,360 (1,890) -9.8% Investment earnings (186,632) 209,901 27,718 50,000 50,000 - 0.0% Miscellaneous 215,708 31,734 7,614 10,920 13,282 2,362 21.6% TOTAL REVENUES $ 5,501,964 $ 5,352,798 $ 5,047,652 $ 5,939,200 $ 6,745,489 $ 806,289 13.6% EXPENDITURES Mayor & Council $ 53,060 $ 71,926 $ 66,815 $ 88,370 $ 93,819 $ 5,449 6.2% Administration 385,175 437,233 422,459 499,730 506,835 7,105 1.4% Elections 33,947 31,056 25,290 40,300 61,750 21,450 53.2% Finance 143,713 161,040 148,388 191,810 220,756 28,946 15.1% TCAAP 47,817 77,657 106,387 114,900 121,920 7,020 6.1% Planning & Zoning 199,219 227,805 234,117 324,940 352,790 27,850 8.6% Government Buildings 214,101 228,815 188,154 232,900 240,482 7,582 3.3% Police 1,452,262 1,491,764 1,319,206 1,585,240 1,761,288 176,048 11.1% Dispatch 61,808 68,737 52,796 70,390 73,570 3,180 4.5% Fire 696,675 751,177 833,933 833,930 906,321 72,391 8.7% Emergency Management 6,622 8,587 4,522 9,260 9,780 520 5.6% Protective Inspections 328,682 383,744 262,899 396,120 373,160 (22,960) -5.8% Street Maintenance 914,150 682,508 595,102 853,380 954,210 100,830 11.8% Recreation 178,808 176,655 156,387 241,970 337,508 95,538 39.5% Park Maintenance 486,969 544,634 461,334 588,030 681,300 93,270 15.9% Transfers out 102,540 171,140 - 50,000 50,000 - 0.0% TOTAL EXPENDITURES $ 5,305,549 $ 5,514,477 $ 4,877,790 $ 6,121,270 $ 6,745,489 $ 624,219 10.2% NET CHANGE IN FUND BALANCE $ 196,415 $ (161,679) $ 169,862 $ (182,070) $ 0 $ 182,070 -100.09/o 2025 General Fund Expenditures by Function 2022 2023 2024 2025 $Increase %Increase Actual Actual Budget Proposed (Decrease) (Decrease) Mayor & council Personnel Expenses $ 37,225 $ 37,231 $ 37,240 $ 41,070 $ 3,830 10.3% Supplies and Materials - - - - - 0.0% Other Services and Charges 15,835 34,694 51,130 52,749 1,619 3.2% $ 53,060 $ 71,926 $ 88,370 $ 93,819 $ 5,449 6.2% Administration Personnel Expenses $ 247,988 $ 264,777 $ 301,980 $ 318,880 $ 16,900 5.6% Supplies and Materials - - - - - 0.0% Other Services and Charges 137,186 172,456 197,750 187,955 (9,795) -5.0% $ 385,175 $ 437,233 $ 499,730 $ 506,835 $ 7,105 1.4% Elections Supplies and Materials $ 68 $ - $ - $ - $ - 0.0% Other Services and Charges 33,879 31,056 40,300 61,750 21,450 53.2% $ 33,947 $ 31,056 $ 40,300 $ 61,750 $ 21,450 53.2% Finance Personnel Expenses $ 62,080 $ 73,619 $ 84,850 $ 106,890 $ 22,040 26.0% Supplies and Materials 10,477 11,505 15,000 12,000 (3,000) -20.0% Other Services and Charges 71,156 75,916 91,960 101,866 9,906 10.8% $ 143,713 $ 161,040 $ 191,810 $ 220,756 $ 28,946 15.1% TCAAP Personnel Expenses $ 37,020 $ 39,431 $ 43,900 $ 51,920 $ 8,020 18.3% Supplies and Materials - - - - - 0.0% Other Services and Charges 10,797 38,226 71,000 70,000 (1,000) -1.4% $ 47,817 $ 77,657 $ 114,900 $ 121,920 $ 7,020 6.1% Planning & Zoning Personnel Expenses $ 115,217 $ 190,620 $ 239,180 $ 264,470 $ 25,290 10.6% Supplies and Materials - 123 - - - 0.0% Other Services and Charges 84,002 37,062 85,760 88,320 2,560 3.0% $ 199,219 $ 227,805 $ 324,940 $ 352,790 $ 27,850 8.6% Government Buildings Personnel Expenses $ 35,823 $ 38,713 $ 38,100 $ 39,640 $ 1,540 4.0% Supplies and Materials 8,056 10,786 9,180 9,180 - 0.0% Other Services and Charges 170,221 179,316 185,620 191,662 6,042 3.3% $ 214,101 $ 228,815 $ 232,900 $ 240,482 $ 7,582 3.3% Police Other Services and Charges $ 1,452,262 $ 1,491,764 $ 1,585,240 $ 1,761,288 $ 176,048 11.1% $ 1,452,262 $ 1,491,764 $ 1,585,240 $ 1,761,288 $ 176,048 11.1% Dispatch Other Services and Charges $ 61,808 $ 68,737 $ 70,390 $ 73,570 $ 3,180 4.5% $ 61,808 $ 68,737 $ 70,390 $ 73,570 $ 3,180 4.5% Fire Other Services and Charges $ 696,675 $ 751,177 $ 833,930 $ 906,321 $ 72,391 8.7% $ 696,675 $ 751,177 $ 833,930 $ 906,321 $ 72,391 8.7% Emergency Management Personnel Expenses $ 5,161 $ 5,164 $ 7,710 $ 8,130 $ 420 5.4% Supplies and Materials - - - - - 0.0% Other Services and Charges 1,461 3,423 1,550 1,650 100 6.5% $ 6,622 $ 8,587 $ 9,260 $ 9,780 $ 520 5.6% Protective Inspections Personnel Expenses $ 268,552 $ 279,459 $ 319,670 $ 304,390 $ (15,280) -4.8% Supplies and Materials 1,553 662 1,250 1,250 0.0% Other Services and Charges 58,578 103,623 75,200 67,520 (7,680) -10.2% $ 328,682 $ 383,744 $ 396,120 $ 373,160 $ (22,960) -5.8% Street Maintenance Personnel Expenses $ 317,000 $ 337,706 $ 381,130 $ 432,760 $ 51,630 13.5% Supplies and Materials 66,755 59,540 65,500 66,000 500 0.8% Other Services and Charges 530,395 285,261 406,750 455,450 48,700 12.0% $ 914,150 $ 682,508 $ 853,380 $ 954,210 $ 100,830 11.8% 2025 General Fund Expenditures by Function 2022 2023 2024 2025 $Increase %Increase Actual Actual Budget Proposed (Decrease) (Decrease) Recreation Personnel Expenses $ 123,795 $ 126,476 $ 161,380 $ 262,380 $ 101,000 62.6% Supplies and Materials 14,553 15,360 23,400 22,250 (1,150) -4.9% Other Services and Charges 40,460 34,818 57,190 52,878 (4,312) -7.5% $ 178,808 $ 176,655 $ 241,970 $ 337,508 $ 95,538 39.5% Park Maintenance Personnel Expenses $ 347,218 $ 349,403 $ 402,170 $ 482,530 $ 80,360 20.0% Supplies and Materials 33,578 77,978 44,900 51,750 6,850 15.3% Other Services and Charges 106,174 117,252 140,960 147,020 6,060 4.3% $ 486,969 $ 544,634 $ 588,030 $ 681,300 $ 93,270 15.9% Transfers Out $ 102,540 $ 171,140 $ 50,000 $ 50,000 $ - 0.0% TOTAL EXPENDITURES $ 5,305,549 $ 5,514,477 $ 6,121,270 $ 6,745,489 $ 624,219 10.2% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: General Government Fund # 101 Activity: Mayor & Council Activity # 41100 Activity Scope The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the City of Arden Hills. Members participate in various committees, as well as direct staff, through the City Administrator, as to their overall goals for the City. This department provides for Mayor and Council compensation, Council meetings and work sessions, management consultants and memberships. When applicable, participation in NYFS is included in this budget, as is funding for the City Council Retreat Facilitator. Objectives 1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy. 2. Continue to work on the redevelopment of the TCAAP property. Issues Creating funding sources to build reserve balances to fund future capital improvements while maintaining current City services. Budget Commentary In 2025, the Mayor and Council budget is proposed to increase by 6.2% or $5,449. The budget for NYFS was added back in 2024. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 37,225 $ 37,231 $ 37,240 $ 41,070 Commodities - - - - Contractual Services 15,835 34,694 51,130 52,749 Total $ 53,060 $ 71,926 $ 88,370 $ 93,819 Percent Change 35.6% 22.9% 6.2% NYFS amount included above - 16,661 23,304 24,469 Expenditures by Classification CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: General Government Fund # 101 Activity: Administration Activity # 41300 Activity Scope City Administration provides the overall direction of the City, as determined by the City Council. The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions of the City Council are enforced and implemented. The Administration Department is responsible for administering Council policies, coordinating Council agendas, and providing support to other functional areas within the City. Objectives 1. Assist City Council in setting policies and procedures in accordance with Council's position. 2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations and long-range planning. Issues 1. Long-range planning to maintain current City services while creating funding sources for reserves. 2. Long-range comprehensive TCAAP planning. Budget Commentary The 2025 Administration budget is increasing by 1.4% over 2024. The increase in personnel services is due to step, COLA, insurance benefit increases and an increase in fte's. The decrease in contractual services is primarily due to a one-time comp study that occurred in 2024. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 247,988 Commodities - Contractual Services 137,186 Total $ 385,175 Percent Change $ 264,777 $ 301,980 $ 318,880 172,456 $ 437,233 13.5% 197,750 $ 499,730 14.3% Full -Time Equivalent positions 2.07 2.03 2.22 Expenditures by Classification 187,955 $ 506,835 1.4% 999 CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: General Government Fund # 101 Activity: Elections Activity # 41410 Activity Scope This department covers the cost of administering all Federal, State and Municipal elections. This includes the preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations. The City contracts with Ramsey County for all the required election services. Objectives Stay current on election laws. Issues Stay current on election laws. Budget Commentary The Elections budget has a 53.2% increase for FY25 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities 68 - - - Contractual Services 33,879 31,056 40,300 61,750 Total $ 33,947 $ 31,056 $ 40,300 $ 61,750 Percent Change (-8.5%) 29.8% 53.2% Expenditures by Classification Cl Personnel Services OCommodities OContractual Services 100% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: General Government Fund # 101 Activity: Finance Activity # 41500 Activity Scope Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City, the initiation of financial plans, investment and debt management, review and implementation of internal controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll. Objectives 1. Continue working to refine the financial management plan for the City. 2. Continue to produce an Annual Comprehensive Financial Report (ACFR) and reports for the public (Popular Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting. 3. Provide meaningful and timely financial reports and information to Council, Commissions and other City Departments. Issues 1. Implement improved reporting procedures to inform Council, Commissions and Departments. 2. Work with other Departments to find ways to reduce costs of City operations. 3. Analyze and implement ways to reduce transaction processing and costs. Budget Commentary This budget increased by 15.1 % in 2025 or $28,946. The increase in personnel services is due to step, COLA, insurance benefit increases. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification $ 62,080 $ 73,619 $ 84,850 $ 106,890 10,477 11,505 15,000 12,000 71,156 75,916 91,960 101,866 ID 1 0 I ,U4U 1 y 1,0 1 U LLU, I Do 12.1% 19.1% 15.1% O A7 11 C;Q 11 6:7 077 48% --�`� E3Personnel Services 46% oCommodities oContractual Services 6% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: General Government Fund # 101 Activity: TCAAP Activity # 41600 Activity Scope This department was established to account for revenue and expenditure activity related to the City's comprehensive re -use planning at the Twin Cities Army Ammunition Plant (TCAAP) site. Objectives 1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). Issues 1. Economic conditions. 2. Coordinating with multiple entities/players. Budget Commentary Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Placeholders for consultant costs have been included, and staff time has been allocated for City Administration, Community Development, and Public Works as they act as the City's support staff to this Authority. The 2025 budget shows an increase of 6.1 %. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification $ 37,020 10,797 $ 47,817 n 01� $ 39,431 38,226 $ 77,657 62.4% n I)q $ 43,900 71,000 $ 114,900 48.0% n orl $ 51,920 70,000 $ 121,920 6.1 % n 07 13Personnel Services OCommodities 43% OContractual Services 57% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: General Government Fund # 101 Activity: Planning & Zoning Activity # 41910 Activity Scope Responsible for all planning and zoning related functions of the City. Activities administered by this department include requests for variances, subdivisions, re -zonings, zoning code amendments, signs, conditional use permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective Inspections, Code Enforcement, and Community Development. The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly to review the above requests and to make recommendations to the City Council in an advisory capacity. Objectives 1. Continue to work on Rental Housing registrations. 2. Continue improvements of the City's planning process. Issues 1. Rental Housing registrations. 2. Refine Building Permit process. 3. Research and refine an Administrative Fines process. Budget Commentary The budget for 2025 is an increase of 8.6% over the 2024 budget. Contractual services includes $40,000 for ordinance updates. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2022 ACTUAL $ 115,217 84,002 2023 ACTUAL $ 190,620 123 37,062 2024 BUDGET $ 239,180 85,760 2025 BUDGET $ 264,470 88,320 14.3% 42.6% 8.6% 0.93 1.51 1.89 1.89 25% or13 Personnel Services oCommodities oContractual Services 75% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: General Government Fund # 101 Activity: Government Buildings Activity # 41940 Activity Scope This department captures all of the operation/maintenance related costs for the City Hall and Government Building facilities. The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004. 45% of the City's portion of the Ramsey County maintenance facility is charged to this budget. Objectives Maintain a reputable facility to house meetings and staff. Issues Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002. Budget Commentary The 2025 budget is an increase of 3.3% from the previous year's budget primarily due to anticipated rent increase for the Public Works maintenance facility. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 35,823 $ 38,713 $ 38,100 $ 39,640 Commodities 8,056 10,786 9,180 9,180 Contractual Services 170,221 179,316 185,620 191,662 Total $ 214,101 $ 228,815 $ 232,900 $ 240,482 Percent Change 6.9% 1.8% 3.3% Full -Time Equivalent positions 0.28 0.27 0.26 0.26 Expenditures by Classification /_ 16% 4% 13Personnel Services OCommodities 0Contractual Services 80% CITY OF ARDEN HILLS, MINNESOTA PUBLIC SAFETY SUMMARY EXPENDITURE ANALYSIS 2024 PERCENT 2022 2023 ORIGINAL 2025 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET Police $ 1,452,262 $ 1,491,764 $ 1,585,240 $ 1,761,288 11.1% Dispatch 61,808 68,737 70,390 73,570 4.5% Fire 696,675 751,177 833,930 906,321 8.7% Emergency Management 6,622 8,587 9,260 9,780 5.6% Protective Inspections 328,682 383,744 396,120 373,160 -5.8% Totals 2,546,049 2,704,009 2,894,940 3,124,119 7.9% Total By Classification Personnel Services 1,553 662 1,250 1,250 0.0% Commodities 1,512,301 1,598,810 1,661,990 1,830,458 10.1 % Contractual Services 758,483 819,914 904,320 979,891 8.4% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 2,272,337 2,419,387 2,567,560 2,811,599 9.5% Staffing Full-time equivalents 0.00 0.00 0.00 0.00 3,500 3,000 o 2,500 s ~ 2,000 1,500 1,000 Expenditures soo dH1 0 1 ACTUAL ACTUAL BUDGET BUDGET 2022 2023 ORIGINAL 2025 2024 CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Safety Fund # 101 Activity: Police Activity # 42100 Activity Scope Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff's Department. Animal control services are included in this budget. Objectives Continue contracting for law enforcement and animal control services. Issues 1. Resident concerns over police coverage and visibility. 2. Response times. Budget Commentary Arden Hills' portion of the Ramsey County Sheriff's Contracting Communities 2025 budget increased 11.1 % over 2024. Animal control costs and boarding are included within this budget. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Expenditures by Classification 2022 ACTUAL 1,452,262 2023 ACTUAL 1,491,764 2024 BUDGET 1,585,240 2025 BUDGET 1,761,288 2.7% 6.3% 11.1% Cl Personnel Services OCommodities OContractual Services 100% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Safety Fund # 101 Activity: Dispatch Activity # 42150 Activity Scope Emergency dispatch services are provided by Ramsey County. Objectives Continue contracting dispatch services. Issues Continue to maintain service levels at a reasonable cost. Budget Commentary Arden Hills' portion of the Ramsey County 911 Dispatch Department operating budget increased by 4.5%. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services 61,808 68,737 70,390 73,570 Total $ 61,808 $ 68,737 $ 70,390 $ 73,570 Percent Change 11.2% 2.4% 4.5% Expenditures by Classification 100% OPersonnel Services OCommodities oContractual Services CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Safety Fund # 101 Activity: Fire Activity # 42200 Activity Scope Fire protection for Arden Hills is provided by the Lake Johanna Fire Department on a contractual basis. Lake Johanna Fire Department presently provides services to the cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden Hills City Council. Objectives Continue contracting for fire protection services. Issues Continue to maintain service levels at a reasonable cost. Budget Commentary Arden Hills' portion of the Lake Johanna Fire Department operating budget increased 8.7%. This budget reflects increases to operating costs. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Expenditures by Classification 2022 ACTUAL 696,675 2023 ACTUAL 751,177 2024 BUDGET 833,930 2025 BUDGET 906,321 7.8% 11.0% 8.7% Cl Personnel Services OCommodities OContractual Services 100% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Safety Fund # 101 Activity: Emergency Management Activity # 42300 Activity Scope Emergency Management coordination for the City is required by the Federal Government. This department works closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant to provide these services. Objectives 1. Update City's Emergency Response Policy and Procedures. 2. Train staff in emergency management procedures. Issues Coordinate with Ramsey County's emergency response procedures and policies. Budget Commentary The 2025 budget is an increase of 5.6% from the 2024 budget or $520. 2022 2023 2024 Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change $ 5,161 $ 5,164 $ 7,710 $ 1,461 3,423 1,550 2025 8,130 1,650 29.7% 7.8% 5.6% Full -Time Equivalent positions 0.02 0.02 0.04 0.04 Expenditures by Classification CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Safety Fund # 101 Activity: Protective Inspections Activity # 42400 Activity Scope This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections within the City. Electrical inspections are contracted with an independent inspection firm. This department is also responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances. Objectives 1. Continue implementation of the building codes. 2. Continue to work on Building Permit software to produce Council reports. Issues 1. Managing and prioritizing department workloads. 2. Keep up with rental license inspections of investor owned residential properties. 3. Continue implementation and design of new Building Permit software and reports. Budget Commentary The 2025 operating budget is a decrease of -5.8% from the previous year's budget. There is a decrease of $7,680 for electrical inspection services based on projected revenues. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change 2022 A r'TI I A I $ 268,552 1,553 58,578 2023 A r'TI I A I $ 279,459 662 103,623 2024 01 infl T $ 319,670 1,250 75,200 2025 01 lnt-E:T $ 304,390 1,250 67,520 y! JLV,VVL y! JVJ,I'Y'Y y! JJV, ILV y! JI J, IVV 16.8% 3.2% (-5.8%) Full -Time Equivalent positions 2.62 2.50 2.74 2.74 Expenditures by Classification 18% oPersonnel Services OCommodities OContractual Services 82% CITY OF ARDEN HILLS, MINNESOTA PUBLIC WORKS SUMMARY EXPENDITURE ANALYSIS 2024 PERCENT 2022 2023 ORIGINAL 2025 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET Streets $ 914,150 $ 682,508 $ 853,380 $ 954,210 11.8% Totals 914,150 682,508 853,380 954,210 11.8% Total By Classification Personnel Services 317,000 337,706 381,130 432,760 13.5% Commodities 66,755 59,540 65,500 66,000 0.8% Contractual Services 530,395 285,261 406,750 455,450 12.0% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 914,150 682,508 853,380 954,210 11.8% Full-time equivalents 2.36 2.40 2.49 2.61 N 1,200 N 1,000 3 s 800 H Expenditures 600 400 200 0 ACTUAL ACTUAL BUDGET BUDGET 2022 2023 ORIGINAL 2025 2024 CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Works Fund # 101 Activity: Street Maintenance Activity # 43100 Activity Scope This department is responsible for maintaining City streets, including snowplowing, minor street repair, street signs, and street sweeping. Objectives 1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching and overlays. 2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance techniques no longer provide the desired results. 3. Maintain and update equipment and vehicles. Issues 1. Implement a capital improvement program for City infrastructure. 2. Balance the public works department needs with available funds. 3. Aging equipment. 4. Increased safety regulation for equipment and vehicles. Budget Commentary The 2025 operating budget is an increase of $100,830 from the previous year's budget. Personnel service increases are due to an increase in the fte allocation, step, COLA and insurance benefit increases. Adjustments were made to contractual services for sealcoating/resurfacing and in-house paving costs. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 317,000 $ 337,706 $ 381,130 $ 432,760 Commodities 66,755 59,540 65,500 66,000 Contractual Services 530,395 285,261 406,750 455,450 Total $ 914,150 $ 682,508 $ 853,380 $ 954,210 Percent Change (-25.3%) 25.0% 11.8% Full -Time Equivalent positions 2.36 2.40 2.49 2.61 Expenditures by Classification 48% 45% oPersonnel Services oCommodities oContractual Services 7% CITY OF ARDEN HILLS, MINNESOTA PARKS & RECREATION SUMMARY EXPENDITURE ANALYSIS 2024 PERCENT 2022 2023 ORIGINAL 2025 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET Recreation $ 178,808 $ 176,655 $ 241,970 $ 337,508 39.5% Parks 486,969 544,634 588,030 681,300 15.9% Totals 665,777 721,288 830,000 1,018,808 22.7% Total By Classification Personnel Services 361,770 364,763 425,570 504,780 18.6% Commodities 74,038 112,797 102,090 104,628 2.5% Contractual Services 106,174 117,252 140,960 147,020 4.3% Capital Outlay 0 0 0 0 N/A Other Charges 0 0 0 0 N/A Totals 541,982 594,812 668,620 756,428 13.1% Staffing Full-time equivalents 3.03 2.98 3.09 3.43 N 1,200 y 1,000 3 t 800 H 600 Expenditures 400 200 0 ACTUAL ACTUAL BUDGET BUDGET 2022 2023 ORIGINAL 2025 2024 CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Parks and Recreation Fund # 101 Activity: Recreation Activity # 45120 Activity Scope This department provides all recreational activities to residents of Arden Hills, as well as residents from neighboring communities. Objectives To provide recreational activities to residents of Arden Hills. Issues 1. Develop senior programming. 2. Budget constraints. Budget Commentary The 2025 operating budget is an increase of 39.5% from the previous year's budget. This is mainly due to allocation, step, COLA and insurance benefit increases. Budaet Summary Personnel Services Commodities Contractual Services Total Percent Change Full -Time Equivalent positions % of costs covered by revenue Expenditures by Classification 2022 2023 2024 2025 ACTUAL ACTUAL BUDGET BUDGET $ 123,795 $ 126,476 $ 161,380 $ 262,380 14,553 15,360 23,400 22,250 40,460 34,818 57,190 52,878 $ 178,808 $ 176,655 $ 241,970 $ 337,508 (-1.2%) 37.0% 39.5% 16% 13Personnel Services 6% OCommodities 0Contractual Services 78% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Parks and Recreation Fund # 101 Activity: Park Maintenance Activity # 45200 Activity Scope Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks system of the City. These assets of the City are extensively used by the residents, and improvements must be made to uphold the safety, functionality and beauty the City represents. Objectives 1. Continue pathway maintenance. 2. Continue implementing City's Comprehensive Park and Trails plan. Issues 1. Other maintenance concerns coming up and not allowing completion of existing projects. 2. Budget constraints for future and existing projects. Budget Commentary The 2025 operating budget is an increase of 15.9% from the previous year's budget. This is mainly due to allocation, step, COLA, temp wages, and insurance benefit increases. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 347,218 $ 349,403 $ 402,170 $ 482,530 Commodities 33,578 77,978 44,900 51,750 Contractual Services 106,174 117,252 140,960 147,020 Total $ 486,969 $ 544,634 $ 588,030 $ 681,300 Percent Change 11.8% 8.0% 15.9% Full -Time Equivalent positions 3.03 2.98 3.09 3.43 Expenditures by Classification 13Personnel Services 21% OCommodities `l 0Contractual Services 8% 71% CITY OF ARDEN HILLS, MINNESOTA MISCELLANEOUS SUMMARY EXPENDITURE ANALYSIS 2024 PERCENT 2022 2023 ORIGINAL 2025 OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET Unallocated $ 102,540 $ 171,140 $ 50,000 $ 50,000 0.0% Totals 102,540 171,140 50,000 50,000 0.0% Total By Classification Personnel Services Commodities Contractual Services Capital Outlay Other Charges Totals Full-time equivalents - N/A - - - - N/A - N/A - - - - N/A 102,540 171,140 50,000 50,000 0.0% 102,540 171,140 50,000 50,000 0.0% 0.00 0.00 0.00 0.00 200 c 3 0 Expenditures 100 0 ACTUAL ACTUAL BUDGET BUDGET 2022 2023 ORIGINAL 2025 2024 CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Unallocated Fund # 101 Activity: Transfers Activity # 49300 Activity Scope The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds within the City financial structure. Objectives 1. To build reserves for capital equipment replacement. 2. To subsidize infrastructure improvements. Issues Budget constraints. Budget Commentary This budget is used to account for transfers out of the General Fund to other funds of the City. $102,540 and $171,140 was transferred to the PIR fund in 2022 and 2023 respectively. Both the 2024 and 2025 budgets include a transfer to the Cable Fund of $50,000. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services - - - - Other Charges 102,540 171,140 50,000 50,000 Total $ 102,540 $ 171,140 $ 50,000 $ 50,000 Percent Change 66.9% (-70.8%) 0.0% Expenditures by Classification OPersonnel Services OCommodities 0Contractual Services OOther Charges 100% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: General Government Fund # 228 Activity: Cable TV Activity # 41960 Activity Scope This Special Revenue Fund accounts for revenue and expenditures related to cable TV, internet, and other forms of communication. Revenue for this fund comes primarily from cable owner franchise fees. Objectives 1. Completion of the transferring of City files to Laserfiche. 2. Maintaining audio equipment in Council chambers. Issues 1. Workloads and budget constraints. 2. Maintaining equipment for Council meetings and televising. Budget Commentary The 2025 budget has increased overall by 3.7% or $5,190. Budaet Summa Personnel Services Commodities Contractual Services Capital Outlay Other Charges Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2022 2023 2024 2025 $ 48,208 $ 56,712 $ 46,970 $ 51,510 - 327 2,000 2,000 79,374 89,801 93,040 93,690 - 1,633 - - 16.4% (4.4%) 3.7% 0.46 0.46 0.35 0.35 1% 35% oPersonnel Services oCommodities *Contractual Services * Capital Outlay ■Other Charges CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Economic Development Fund # 250 Activity: EDA General Activity # 47300 Activity Scope This Special Revenue Fund accounts for general administration activities that are not specific to any individual Tax Increment Financing (TIF) District, as well as activities associated with the Economic Development Commission and Economic Development Authority. Objectives 1. Consider placement and construction of Gateway Signs. 2. Consider the use of TIF District 3 funds for low to moderate housing needs. 3. Review the operating budget and identify a sustainable funding source. 4. Continue to grow and evolve the business retention program. Issues 1. Consistent administration of the City's polices, plan, ordinances, guidelines, statutes, etc. 2. Promotion of available industrial property. Budget Commentary The primary revenue source for this fund is property taxes. The biggest contributor to Contractual Services is an administrative charge for overhead costs associated with Administration, Finance and Government Building departments in the General Fund. Budaet Summary Personnel Services Commodities Contractual Services Capital Outlay Other Charges Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2022 2023 2024 2025 AP`TI IAI AP`TI IAI QI 1nr1`CT QI 1Mr1`CT $ 55,108 $ 57,230 $ 62,410 $ 66,370 - 482 - - 23,473 20,827 25,930 18,582 W I V,JV 1 W I V,JJJ W VV,JTV W VT,JJL (-0.1 %) 12.5% (-3.8%) 0.37 0.36 0.38 0.38 OPersonnel Services OCommodities OContractual Services OCapital Outlay ■Other Charges CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Economic Development Fund # 253 Activity: TIF #3 Cottage Villas Activity # 47305 Activity Scope TIF District No. 3, Cottage Villas Housing, was originally certified as a Housing District on May 10, 1993. This 64 unit Cottage Villas Apartment complex is available for low -moderate income seniors. Originally, this district was set to decertify on December 31, 2009. In December 2009, the City Council extended this district until December 31, 2019, to allow the City the possibility of using these funds for other affordable housing projects within the City. Objectives Utilize available funds for low to moderate income housing projects. Issues Ensure use of funds is consistent with TIF laws. Budget Commentary The City no longer has any obligations to pay the developer as of February 1, 2010. Only administrative costs have been planned for 2025, with no change from 2024. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services 1,354 1,083 1,900 1,900 Capital Outlay - - - - Other Charges - - - - Total $ 1,354 $ 1,083 $ 1,900 $ 1,900 Percent Change (-20.0%) 75.4% 0.0% Expenditures by Classification oPersonnel Services oCommodities \ *Contractual Services * Capital Outlay ■Other Charges 100% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Economic Development Fund # 254 Activity: TIF #4 Presbyterian Homes Activity # 47308 Activity Scope TIF district No. 4, Presbyterian Homes, was established as a 15 year renewal and renovation district to facilitate the redevelopment of existing senior housing units and replacement of existing nursing home units. The first increment was received in 2014 with the districted set to expire on December 31, 2029. The district was decertified early on December 31, 2022. Objectives Utilize funds for Presbyterian Homes project per the development agreement. Issues Ensure compliance with TIF laws for uses of available funds. Budget Commentary Increment was received starting in 2014. The TIF note was paid in full to the developer in 2022. Only administrative costs have been planned for 2025, with no change from 2024. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services 56,745 1,084 1,900 1,900 Depreciation - - - - Other Charges - - - - Total $ 56,745 $ 1,084 $ 1,900 $ 1,900 Percent Change (-98.1 %) 75.3% 0.0% Expenditures by Classification DPersonnel Services OCommodities OContractual Services D Depreciation ■Other Charges 100% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Economic Development Fund # 255 Activity: TIF #5 Activity # 47309 Activity Scope TIF district No. 5, TCAAP, was established pursuant to special legislation as a 30 year redevelopment district to facilitate a mixed -use development. The first increment was anticipated in 2023 with the districted terminating no later than 2053. Objectives Utilize funds as able for mixed -use development on the TCAAP property. The City first needs to ensure they have sufficient tax revenues to cover increased costs due to the development. Once it is determined those costs are covered, TIF applications can be considered. Issues Ensure compliance with TIF laws for uses of available funds. Budget Commentary This district was established in December 2019. Only administrative costs have been planned for 2025, with no change from 2024. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services 1,571 1,084 1,900 1,900 Depreciation - - - - Other Charges - - - - Total $ 1,571 $ 1,084 $ 1,900 $ 1,900 Percent Change (-31.0%) 75.3% 0.0% Expenditures by Classification DPersonnel Services OCommodities OContractual Services D Depreciation ■Other Charges 100% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: General Government Fund # 408 Activity: Equipment & Building Replacement Activity # 48100 Activity Scope This Capital Fund was created in 2008 with the intent of building a reserve to fund equipment replacement, building improvements, office equipment, and technology improvements. This use of the fund would level future levy spikes caused by acquisition of costly capital expenditures. A one-time transfer of $500,000 was completed in 2008 from the General Fund to establish the reserve. Annual transfers from the Enterprise Funds and property taxes provide on -going revenues in addition to interest income. Objectives Provide adequate equipment to ensure operations and services for the residents of Arden Hills. Issues Budget constraints. Budget Commentary Anticipated 2025 expenditures include the Toro Z Mowers trade-in program, replacements of a Bobcat toolcat, a 2013 F-450 dump/plow truck, and a Plow Wing Truck. Also included is City Hall maintenance (see CIP). 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services - - - - CapitalOutlay 398,966 231,359 390,150 663,170 Other Charges - - - - Total $ 398,966 $ 231,359 $ 390,150 $ 663,170 Percent Change (42.0%) 68.6% 70.0% Expenditures by Classification oPersonnel Services oCommodities *Contractual Services * Capital Outlay ■Other Charges 100% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Parks and Recreation Fund # 409 Activity: Parks Activity # 45200 Activity Scope This Fund was established for park/trail acquisition and development. Revenue for the Parks Fund comes from developer park dedication fees, contributions, state grants, and investment income. Objectives 1. Playground structure replacement. 2. Mounds View High School trail connection. 3. Hard court maintenance. Issues 1. Securing funding for improvements. 2. Adhering to grant requirements and local matches. 3. Budget constraints. Budget Commentary There is no budget for this fund in 2025. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities 65,411 35,810 - - Contractual Services - - - - Capital Outlay - - - - Other Charges 315,000 - - - Total $ 380,411 $ 35,810 $ - $ - Percent Change (-90.6%) (-100.0%) 0.0% Expenditures by Classification oPersonnel Services oCommodities oContractual Services oCapital Outlay ■Other Charges CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Works Fund # 411 Activity: Capital Improvement (PIR) Activity # 48500 Activity Scope This fund was originally established to temporarily finance pavement management projects being partially financed by special assessments or for high cost improvements for which bonds have not been issued. In 2006, the Municipal Land and Buildings Fund, Non -Assessable Road Improvement Fund, and Capital Improvements Fund were consolidated into the PIR Fund. Objectives 1. To maintain the City's streets and roadways. 2. To maintain City infrastructure. Issues Finding adequate funding resources for the various projects. Budget Commentary The 2025 projects are listed in the proposed five-year capital improvement plan. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services 304,789 464,825 - - CapitalOutlay 1,422,737 344,267 1,956,200 1,462,225 Other Charges - - - - Total $ 1,727,526 $ 809,092 $ 1,956,200 $ 1,462,225 Percent Change (-53.2%) 141.8% (-25.3%) Expenditures by Classification 0% oPersonnel Services oCommodities *Contractual Services * Capital Outlay ■Other Charges 100% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Safety Fund # 412 Activity: Public Safety Capital Equipment Activity # 48120 Activity Scope This Capital Fund was created in 1995 with the intent of building a reserve to fund General Fund public safety capital equipment requirements. This use of the fund would level future levy spikes caused by acquisition of costly specialized fire capital requirements. Arden Hills pays for a portion (24.9%) of Lake Johanna Fire Department equipment according to a formula which has been updated for 2023, with the balance funded by the other member cities of Shoreview and North Oaks. Objectives Provide adequate equipment to insure public safety for the residents of Arden Hills. Issues 1. Budget constraints. 2. Arden Hills is only one member on each of the joint powers boards. Decisions are not always made on what Arden Hills sees as important, but rather the group as a whole. 3. Due to the current economy, revenues may be impacted. Budget Commentary Expenditures have increased by 6.1 % based on the data provided by LJFD and anticipated debt service payments for the new LJFD station in 2025. Property tax levy and franchise fee taxes are the main revenue sources for this fund. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services - - - - CapitalOutlay 98,397 168,558 504,750 535,412 Other Charges - - - - Total $ 98,397 $ 168,558 $ 504,750 $ 535,412 Percent Change 71.3% 199.5% 6.1 % Expenditures by Classification OPersonnel Services E3Commodities oContractual Services E3 Capital Outlay ■ Other Charges 100% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Economic Development Fund # 413 Activity: TCAAP Capital Activity # 41600 Activity Scope This fund was established to account for revenue and expenditure activity related to the City comprehensive re- use planning at the Twin Cities Army Ammunition Plant (TCAAP) site as it relates to infrastructure and re -use. Objectives 1. Coordination of the TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). Issues 1. Economic conditions. 2. Coordinating with multiple entities/players. Budget Commentary Since the City's private development partner pulled out of the project in April of 2009, Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Revenues and expenditures are for City costs and future costs are not known at this time. A budget amendment was done in 2014 to reclassify the City's costs for infrastructure development under the JDA into the TCAAP Capital Fund. An interfund loan was made in 2013 from the PIR to be paid back as the property develops. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services - - - - Capital Outlay - - - - Other Charges - - - - Total $ - $ - $ - $ - Percent Change 0.0% 0.0% 0.0% Expenditures by Classification 0% 13Personnel Services 13Commodities 13Contractual Services 0 Capital Outlay 0Other Charges CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Works Fund # 601 Activity: Water Activity # 49440 Activity Scope The Water Utility Fund is a self-sustaining fund, or enterprise fund of the City. The City maintains its own water distribution system. Water is purchased from the City of Roseville, who in turn, purchases water on a wholesale basis from St. Paul Regional Water Services. Metering devices are also maintained to account for usage. Objectives 1. Provide a safe and reliable water system for the users. 2. Maintain the water utility infrastructure including pipes, valves, hydrants and towers. Issues 1. Staff time demands on many projects. 2. Aging water system. 3. Increased State and Federal regulations. Budget Commentary The 2025 operating budget is an increase of 15.8% from the previous year's adopted budget with an overall decrease of -5.3% with capital outlay and debt service. Capital expenditures include water meter replacments, water tower maintenance and booster station improvements. An operating transfer of ($100,000) to the Equipment, Building, and Replacement Fund has also been budgeted. 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET Personnel Services $ 412,690 $ 400,475 $ 433,770 Commodities 85,969 42,434 54,000 Contractual Services 1,931,122 2,189,848 2,116,370 Capital Outlay - 8,146 1,497,100 Other Charges 157,583 149,800 350,050 Total $ 2,587,365 $ 2,790,704 $ 4,451,290 Percent Change 7.9% 59.5% Full -Time Equivalent positions 3.32 6.26 3.28 Expenditures by Classification 2025 Ri inrFT $ 452,080 51,500 2,511,605 855,000 346,750 $ 4,216,935 (-5.3%) Q 17 20% $% 11% 1% OPersonnel Services o Commodities 13Contractual Services O Capital Outlay ■Other Charges 60% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Works Fund # 602 Activity: Sanitary Sewer Activity # 49490 Activity Scope The Sanitary Sewer Utility Fund is a self-sustaining fund, or enterprise fund of the City. The maintenance of the sanitary sewer lines and lift stations are the responsibility of the Public Works Department. The maintenance program involves inspections, flushing and cleaning of sewer lines and routine maintenance of the lift stations. Wastewater flows into the Metropolitan Council's system to be treated. Objectives 1. Work to eliminate inflow and infiltration from the sanitary sewer system. 2. Maintain the sanitary sewer so as to provide dependable service for the users. Issues 1. Ground water inflow and infiltration problems. 2. Aging system. Budget Commentary The 2025 operating budget is an increase of 6.2% from the previous year's adopted budget with an overall increase of 2.4% with capital outlay and debt service. The increase in Contractual Services is primarily due to the increase of 10.6% or $95,820 for MetCouncil's wastewater charge to the City. Capital outlay costs for 2025 are related to lift station rehabilitation and sewer lining. An operating transfer of ($126,000) to the Equipment, Building, and Replacement Fund has also been budgeted. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 491,920 $ 472,190 $ 513,890 $ 536,520 Commodities 13,542 24,081 15,500 18,000 Contractual Services 1,305,658 1,356,976 1,445,470 1,542,762 Capital Outlay - 5,910 1,424,800 1,385,000 Other Charges 134,950 133,750 163,050 166,750 Total $ 1,946,070 $ 1,992,906 $ 3,562,710 $ 3,649,032 Percent Change 2.4% 78.8% 2.4% Full -Time Equivalent positions 3.88 3.78 3.81 3.65 Expenditures by Classification CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: General Government Fund # 603 Activity: Recycling Activity # 49520 Activity Scope The City contracts with a private company to pick up recycling for residents within the City. The City of Arden Hills participates in a Joint Powers Agreement with Ramsey County to assist with funding the residential curbside recycling program. The County Department of Property Taxation directly places a city recycling fee on residents' property tax statements. Ramsey County then collects the fees and distributes them to the City with the July and December tax settlements. Charges for recycling costs to residents include all costs associated with recycling including clean up days. Objectives Provide efficient and cost effective recycling for the residents of Arden Hills. Issues Budget constraints. Budget Commentary The 2025 budget is an increase of 42.8% from the previous year's budget. The City will transition to a new vendor in 2025. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 32,190 $ 31,739 $ 37,740 $ 39,860 Commodities - - - - Contractual Services 121,132 122,779 140,200 194,275 Capital Outlay 19,770 - - 20,000 Other Charges Total $ 173,092 $ 154,518 $ 177,940 $ 254,135 Percent Change (-10.7%) 15.2% 42.8% Full -Time Equivalent positions 0.27 0.24 0.26 0.26 Expenditures by Classification 8% 16% OPersonnel Services OCommodities oContractual Services --- _ E3Capital Outlay ■Other Charges 76% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Works Fund # 604 Activity: Surface Water Management Activity # 49550 Activity Scope The Surface Water Management Utility Fund is a self-sustaining fund, or enterprise fund of the City. The function of the Surface Water Management (SWM) utility is the collection, treatment and disposition of storm water as well as the maintenance of the storm sewers. The current fee structure is based upon zoning classification and parcel acreage. Collection of these fees is done through the utility billing process. Objectives 1. Maintain the storm water system including pipes and ponds in an appropriate manner. 2. Continue to make environmental improvements to the surface water system whenever cost-effectively possible. Issues 1. Budget constraints. 2. Increased State and Federal regulations. Budget Commentary The 2025 operating budget is an increase of 3.7% from the previous year's budget with an overall decrease of - 53.9% with capital outlay. Capital outlay includes no projects in 2025. An operating transfer of ($74,000) to the Equipment, Building, and Replacement Fund has also been budgeted. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ 292,326 $ 342,441 $ 348,800 $ 365,250 Commodities 3,824 12,336 12,750 14,750 Contractual Services 314,577 318,001 352,570 360,584 Capital Outlay - 780 978,000 - Other Charges 74,000 74,000 74,000 74,000 Total $ 684,727 $ 747,558 $ 1,766,120 $ 814,584 Percent Change 9.2% 136.3% (-53.9%) Full -Time Equivalent positions 2.40 2.64 2.65 2.50 Expenditures by Classification 0% 9% OPersonnel Services o Commodities ❑Contractual Services O Capital Outlay ■Other Charges 2% CITY OF ARDEN HILLS, MINNESOTA Function: General Government Activity: Risk Management 2025 BUDGET Fund # 725 Activity # 49800 Activity Scope This Fund was established to pool dividends received from the League of Minnesota Cities for positive claims experience. This fund tracks dividend revenues and deductible costs for claims. The goal of this fund is to build a fund balance that would allow the City to increase deductible limits in order to reduce premium costs. Dividends received from the health insurance Co-op are also deposited in this fund to use for employee wellness activities and to supplement the City's contribution to health/dental insurance. Objectives 1. Cover deductible costs on claims. 2. Establish employee Wellness programs to minimize health insurance costs. Issues Maintain the proper level of insurance coverage and deductibles to assure the best possible coverage at the lowest possible cost. Budget Commentary Discontinued the entry for employee benefits to this fund as it had no effect on the financial statements. Will continue to accumulate funds to cover potential future insurance claims. The 2025 budget has no change from 2024. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services 134,435 189,857 219,500 219,500 Capital Outlay - - - - Other Charges - - - - Total $ 134,435 $ 189,857 $ 219,500 $ 219,500 Percent Change 41.2% 15.6% 0.0% Expenditures by Classification o Personnel Services E3Commodities 13Contractual Services o Capital Outlay ■Other Charges 100% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Works Fund # 726 Activity: Engineering Activity # 49600 Activity Scope The Engineering Fund is a self-sustaining fund, or internal service fund of the City. Staff engineers perform work on various City projects, review development plans and represent the City at various meetings on projects which are County or State led. Records are kept of time and the costs are charged out to various projects, escrow accounts or City departments. Objectives 1. Provide Engineering services to the City. 2. Look out for the City's best interests in projects involving multiple jurisdictions. 3. Provide review of new developments and projects. Issues Provide cost effective services versus using an independent contractor. Budget Commentary This was a new fund in 2012. Previously, City Engineer services were provided by the City of Roseville. The costs are charged back to the other funds based on usage per fund, as was previously done when contracting with Roseville. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities - - - - Contractual Services 26,526 3,927 31,370 36,170 Depreciation - - - - Other Charges - - - - Total $ 26,526 $ 3,927 $ 31,370 $ 36,170 Percent Change (-85.2%) 698.8% 15.3% Expenditures by Classification OPersonnel Services OCommodities 0Contractual Services O Depreciation ■Other Charges 100% CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: Public Works Fund # 727 Activity: Central Garage Activity # 49700 Activity Scope The Central Garage and Equipment Fund is a self-sustaining fund, or internal service fund of the City. The Public Works Department works on Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. All costs are compiled in this fund and charged out to the departments based on usage. Objectives 1. Maintain cost effective control of multi -purpose department. 2. Manage costs involving multiple departments. Issues 1. Aging equipment. 2. Balance the Public Works Department needs with available funds. 3. Managing an effective cost allocation structure. Budget Commentary This was a new fund in 2013. Previously, these services were split into all five public works departments: Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. Setting up one fund to manage these costs is more effective and will save administrative time. The total impact is the same as budgeting these costs across each individual department. 2022 2023 2024 2025 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services $ - $ - $ - $ - Commodities 113,067 118,441 123,250 124,250 Contractual Services 71,288 69,870 90,340 87,960 Capital Outlay Other Charges Total $ 184,355 $ 188,311 $ 213,590 $ 212,210 Percent Change 2.1 % 13.4% (-0.6%) Expenditures by Classification CITY OF ARDEN HILLS, MINNESOTA 2025 BUDGET Function: General Government Fund # 728 Activity: Technology Activity # 49900 Activity Scope The Technology Fund is a self-sustaining fund, or internal service fund of the City. All departments use technology. All costs are compiled in this fund and charged out to the departments based on usage. Objectives 1. Maintain cost effective control of multi -purpose department. 2. Manage costs involving multiple departments. Issues 1. Aging equipment. 2. Balance department needs with available funds. 3. Managing an effective cost allocation structure. Budget Commentary This was a new fund in 2013. Previously, these services were split into all departments. Setting up one fund to manage these costs is more effective and will save administrative time. The total impact is the same as budgeting these costs across each individual department. Budaet Summa Personnel Services Commodities Contractual Services Capital Outlay Other Charges Total Percent Change Full -Time Equivalent positions Expenditures by Classification 2022 2023 2024 2025 ACTUAL ACTUAL BUDGET BUDGET $ (620) $ - $ - $ - 107 5 800 2,400 168,650 181,578 195,150 206,370 8.0% 7.9% 6.5% 0.05 - 0Personnel Services 0 Commodities 0Contractual Services 0 Capital Outlay ■Other Charges 99% Attachment C EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2024-059 A RESOLUTION SETTING THE FINAL LEVY FOR TAXES PAYABLE IN 2025 BE IT RESOLVED by the Arden Hills City Council that the following sums of money be levied for levy year 2024, payable in 2025 upon taxable property in said City of Arden Hills for the following purposes: General Economic Development Equip/Bldg Replacement Capital Improvement (PIR) Public Safety Capital TOTAL CERTIFIED LEVY AMOUNT $ 5,524,231 100,000 250,000 260,000 $ 6,134,231 BE IT FURTHER RESOLVED that the Finance Director is hereby authorized and directed to transmit this information to the County Auditor of Ramsey County, Minnesota and the Minnesota Department of Revenue, if applicable, in the format requested as required by law. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 9th DAY OF DECEMBER, 2024. DAVID GRANT, MAYOR ATTEST: JULIE HANSON, CITY CLERK To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Attachment D -AR�EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO.2024-060 RESOLUTION ADOPTING THE 2025 BUDGET WHEREAS, the City Administrator has prepared an annual budget and the City Council has met a number of times for the purpose of discussing the 2025 budget; and WHEREAS, Chapter 275, Section 065 of Minnesota Statutes requires that the City hold a public hearing to adopt a budget; and WHEREAS, The City Council held a Truth -in -Taxation public hearing on December 9, 2024, to discuss the 2025 budget and has concluded the budget as prepared is appropriate. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the attached 2025 budget be adopted and approved: Taxes* Licenses & Permits Intergovernmental Charges for Service Fines & Forfeits Special Assessments $ 5,466,017 General Gov't $ 1,598,352 550,540 Public Safety 3,124,119 176,296 Street Maintenance 954,210 471,994 17,360 Miscellaneous 63,282 Total General Fund $ 6,745,489 Special Revenue Funds 142,000 Debt Service Funds - Capital Project Funds 2,378,436 Subtotal Gov't Funds $ 9,265,925 Internal Service Funds 657,150 Enterprise Funds 7,181, 481 TOTAL FUNDS $ 17,104,556 Parks Maintenance 681,300 Recreation 337,508 Conti ngency/Reserves - Transfers 50,000 Total General Fund $ 6,745,489 (Cable, EDA, TIF) 237,852 (G.O. Bonds) - (Public Safety Cap, Cap Improve, Equip & Bldg 2,660,807 Replace, Park Capital) Subtotal Gov't Funds $ 9,644,148 (Risk Mgmt, Eng, Tech, 676,650 Central Garage) (Water, Sewer, Recycling, 8,934,685 Surface Water) TOTAL F U N DS $ 19, 255,483 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 91h DAY OF DECEMBER, 2024. DAVID GRANT, MAYOR ATTEST: JULIE HANSON, CITY CLERK To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage.