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Home My WebLink About12-16-24-SWSMayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Tom Fabel lt ,-AEN HILLS Special City Council Work Session Agenda December 16, 2024 5:30 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651-792-7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City's website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.org/320/Watch- City-Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council's attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. 2. RESPONSE TO PUBLIC INQUIRIES 3. AGENDA ITEMS 3.A. Legislative Priorities Discussion Jessica Jagoe, Interim City Administrator Documents: MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 4. COUNCIL/STAFF COMMENTS ADJOURN -fi DEN HILLS MEMORANDUM DATE: December 16, 2024 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, Interim City Administrator SUBJECT: Legislative Priorities Budgeted Amount: Actual Amount N/A N/A Council Should Consider AGENDA ITEM - 3A Funding Source: N/A Council should provide direction on its legislative priorities for 2025 and beyond. Background At the August 121h work session meeting, the City Council discussed legislative priorities. Attachment A is the CIP summary that lists upcoming capital projects. In the past, the Council has selected projects from the CIP that it felt were good candidates for State funding. This year due to the lack of a bonding bill, neither of our requests for funding for the sewer forcemain work and Old Highway 10 Trail project were successful. Council considered the option of rolling forward our previous requests that did not get approved. Discussion concluded with a general consensus to table this item until after the State Representative presentations which occurred in November. Should the Council select projects it wants to pursue for future State funding, it should discuss how it wants to move forward. Below is what was previously agreed upon should the Council want to mirror a similar process. It should be noted that it is unclear if there will be a bonding bill in 2025. It is not a typical bonding year, but the last number of years have been atypical for State bonding projects. The 2025 Capital Budget Project Information for Local Government Capital Requests form notes that "the 2025 capital budget is an "off year" in the state's capital budget process, meaning that political subdivision capital budget requests are not published for the 2025 legislative session. MMB will open the Capital Budget System (CBS) in May 2025 to collect and publish requests for the 2026 capital budget process." • January/February 2025: Council discusses legislative priorities and designates the Mayor and a Councilmember to work with Staff on preparing items for funding requests Page I of 2 and to be the Council point people for the requests. The Council may want to have preliminary discussions with its legislators in early 2025, too. • March 2025: Staff works with designated Councilmembers on preparing draft requests. • April 2025: MMB issues requests for funding. • April/May 2025: Designated Councilmembers work with Staff on finalizing requests (Council should work through the designated Councilmember on suggestions, edits, etc.). • May 2025: Council reviews draft requests, sets priorities if applicable, and passes resolutions of support. • June 2025: Requests submitted to MMB. • July 2025 to December 2025: Designated Councilmembers and Staff make any necessary adjustments to funding requests, seek additional letters of support if applicable, and engage with appropriate legislators. • January 2026 to April 2026: Designated Councilmembers and Staff work on any adjustments needed for inclusion in the Governor's recommendation or working with Legislators on drafting their respective bills. Designated Councilmembers would also testify on behalf of the City and be the point people for Council -related communication. • April/May 2026: Legislature votes on funding requests. Budget Impact N/A Attachment Attachment A: 2025-29 CIP Summary Attachment B: August 12, 2024 Special Work Session Minutes Page 2 of 2 Attachment A City of Arden Hills, Minnesota Capital Improvement Plan 2025 thru 2029 PROJECTS BY YEAR Project Name Department Project # Priority Project Cost 2025 Trade in Program Toro Z Mowers #473 & #474 Equipment 25-Eqo-001 3 48,000 Replace 2020 Bobcat Toolcat #461 Equipment 25-Eqp-004 2 80,000 Replace 2013 Ford F-450 Plow/Dump Truck #318 Equipment 25-EgpV-001 3 135,000 Replace 2012 Int'I Plow Wing Truck #115 Equipment 25-EgpV-002 n/a 180,170 City Hall Roof Government Buildings 25-Bldg-002 3 170,000 City Hall Maintenance Government Buildings 25-Bldg-005 2 50,000 Park Shelter Replacements Parks Department 25-Park-001 4 85,000 Playground Structure Replacement Parks Department 25-Park-002 3 300,000 Cummings Park Roof Maintenance Parks Department 25-Park-003 3 45,000 Hazelnut Park Parking Lot Improvements Parks Department 25-Park-004 4 100,000 Hard Court Rehabilitation Parks Department 25-Park-006 3 540,000 Parks Master Plan Parks Department 25-Park-007 2 75,000 Pickleball Nets Parks Department 25-Park-008 n/a 8,000 GRG Hazelnut & Chatham NRMB Parks Department 25-Park-009 n/a 4,000 GRG Floral Park NRMB Parks Department 25-Park-010 n/a 5,225 LJFD Rescue/Command/Utility Vehicle Replacement Public Safety 25-Pub-002 n/a 26,840 LJFD General Equipment Public Safety 25-Pub-003 n/a 56,956 LJFD Station Capital Public Safety 25-Pub-004 n/a 16,616 Lake Johanna Fire Dept Fire Station Public Safety 25-Pub-005 n/a 435,000 Sewer Lining/Rehabilitation Sanitary Sewer Department 24-Sew-002 2 475,000 Lift Station Rehabilitation Sanitary Sewer Department 25-Sew-001 2 910,000 Water Tower Maintenance Water Department 25-W-001 2 250,000 Booster Station Improvements Water Department 25-W-002 2 80,000 Water Meter Replacement Water Department 25-W-003 3 525,000 Total for 2025 4,600,807 2026 Gateway Signs Economic Development 25-EDA-001 n/a 270,000 County Rd E Trail Connection Improvement Economic Development 26-EDA-001 3 350,000 Replace 1993 Case 621 Loader #103 Equipment 25-Eqp-001 n/a 300,000 Replace 2018 Toro Large Area Mower #457 Equipment 26-Eqp-001 3 110,000 Replace 1996 Redi-Haul Trailer #108 Equipment 26-Eqp-002 3 18,000 Replace 2016 F-350 w/V-Plow and Liftgate #215 Equipment 26-EgpV-001 3 85,000 Replace 2013 Ford Escape #504 Equipment 26-EgpV-003 n/a 41,500 Replace 2009 Sterling Acterra Truck #431 Equipment 27-EgpV-001 3 144,500 City Hall Maintenance Government Buildings 25-Bldg-005 2 50,000 Park Shelter Replacements Parks Department 25-Park-001 4 85,000 Old Hwy 10 Trail - 96 to Valentine Park Parks Department 25-Park-005 n/a 3,850,000 GRG Hazelnut & Chatham NRMB Parks Department 25-Park-009 n/a 4,000 GRG Floral Park NRMB Parks Department 25-Park-010 n/a 5,225 Hamline Avenue N Trail Connection Improvement Parks Department 26-Park-001 3 160,000 LJFD Rescue/Command/Utility Vehicle Replacement Public Safety 25-Pub-002 n/a 48,800 LJFD General Equipment Public Safety 25-Pub-003 n/a 190,651 LJFD Station Capital Public Safety 25-Pub-004 n/a 0 Produced Using the Plan -It Capital Planning Software Project Name Department Project # Priority Project Cost Lake Johanna Fire Dept Fire Station Public Safety 25-Pub-005 n/a 435,000 Lift Station Rehabilitation Sanitary Sewer Department 25-Sew-001 2 130,000 2026 PIMP Street Department 26-Str-001 2 2,485,000 Water Tower Maintenance Water Department 25-W-001 2 12,000 Water Meter Replacement Water Department 25-W-003 3 900,000 Water System Model Update Water Department 25-W-004 3 42,750 MN-51 Water & Sewer Forcemain Crossings Water Department 26-W-002 3 255,000 Trunk Water Main Improvements Water Department 26-W-003 2 20,000 Trunk Water Main Improvements -Roseville Water Department 26-W-005 2 600,000 Total for 2026 10,592,426 2027 Gateway Signs Economic Development 25-EDA-001 n/a 40,000 Replace 2000 Backhoe #204 Equipment 27-Eqp-002 3 172,010 Emergency Generator Replacement Schedule Equipment 27-Eqp-004 2 150,000 Replace 2009 Sterling Acterra Truck #431 Equipment 27-EgpV-001 3 159,135 Replace 2016 F-350 Pickup w/Liftgate #455 Equipment 27-EgpV-002 4 84,975 Replace 2015 Ford F-450 Plow/Dump Truck #320 Equipment 27-EgpV-003 2 144,200 Replace 2017 Mack Plow/Wing/Dump Truck #123 Equipment 28-EgpV-001 5 154,500 City Hall Maintenance Government Buildings 25-Bldg-005 2 50,000 Playground Structure Replacement Parks Department 25-Park-002 3 400,000 Hard Court Rehabilitation Parks Department 25-Park-006 3 110,000 GRG Hazelnut & Chatham NRMB Parks Department 25-Park-009 n/a 4,000 GRG Floral Park NRMB Parks Department 25-Park-010 n/a 5,225 Perry Park Improvements Parks Department 27-Park-005 4 410,000 Lake Johanna Blvd Trail Parks Department 28-Park-001 3 250,000 LJFD Engine/Ladder Replacement Public Safety 25-Pub-001 n/a 281,820 LJFD Rescue/Command/Utility Vehicle Replacement Public Safety 25-Pub-002 n/a 29,280 LJFD General Equipment Public Safety 25-Pub-003 n/a 55,411 LJFD Station Capital Public Safety 25-Pub-004 n/a 65,392 Lake Johanna Fire Dept Fire Station Public Safety 25-Pub-005 n/a 435,000 Sewer Lining/Rehabilitation Sanitary Sewer Department 24-Sew-002 2 580,000 Lift Station Rehabilitation Sanitary Sewer Department 25-Sew-001 2 260,000 Water Tower Maintenance Water Department 25-W-001 2 175,000 Booster Station Improvements Water Department 25-W-002 2 120,000 Total for 2027 4,135,948 2028 Emergency Generator Replacement Schedule Equipment 27-Eqp-004 2 154,500 Replace Bobcat Snowblower 84" #118 Equipment 28-Eqp-001 3 9,270 Replace 2009 Husqavarna Pavement Saw #113 Equipment 28-Eqp-002 3 10,300 Replace 1998 Tow Behind Air Compressor #107 Equipment 28-Eqp-003 3 36,050 Replace 2016 Stepp Asphalt Patch Trailer #121 Equipment 28-Eqp-004 3 77,250 Replace 2017 Mack Plow/Wing/Dump Truck #123 Equipment 28-EgpV-001 5 195,700 Replace 2019 Ford F-150 Ext Cab w/Toolbox #601 Equipment 28-EgpV-002 3 46,350 City Hall Maintenance Government Buildings 25-Bldg-005 2 50,000 City Hall Air Handler Replacement Government Buildings 28-Bldg-001 3 220,000 GRG Floral Park NRMB Parks Department 25-Park-010 n/a 5,225 Lake Johanna Blvd Trail Parks Department 28-Park-001 3 1,750,000 LJFD Rescue/Command/Utility Vehicle Replacement Public Safety 25-Pub-002 n/a 111,752 LJFD General Equipment Public Safety 25-Pub-003 n/a 16,415 LJFD Station Capital Public Safety 25-Pub-004 n/a 73,200 Lake Johanna Fire Dept Fire Station Public Safety 25-Pub-005 n/a 435,000 2028 PMP Street Department 28-Str-001 2 4,395,000 Trunk Water Main Improvements Water Department 26-W-003 2 20,000 Produced Using the Plan -It Capital Planning Software Project Name Department Project # Priority Project Cost 2029 Emergency Generator Replacement Schedule Replace Snowblower 72" #468 Replace 2019 Bobcat Miller/Planer #129 Replace 2012 Workman #445 Replace 2023 Bobcat Toolcat # Replace 2019 Ford F-150 #602 Replace 2019 Ford F-350 Crew Cab w/Tommygate City Hall Maintenance Park Shelter Replacements Playground Structure Replacement GRG Floral Park NRMB LJFD Rescue/Command/Utility Vehicle Replacement LJFD General Equipment LJFD Station Capital Lake Johanna Fire Dept Fire Station Sewer Lining/Rehabilitation Lift Station Rehabilitation Total for 2028 7,606,012 Equipment 27-Eqp-004 2 159,135 Equipment 29-Eqp-001 4 8,240 Equipment 29-Eqp-002 3 16,480 Equipment 29-Eqp-003 3 36,050 Equipment 29-Eqp-004 2 72,100 Equipment 29-EgpV-001 3 46,350 Equipment 29-EgpV-002 4 77,250 Government Buildings 25-Bldg-005 2 250,000 Parks Department 25-Park-001 4 85,000 Parks Department 25-Park-002 3 200,000 Parks Department 25-Park-010 n/a 5,225 Public Safety 25-Pub-002 n/a 102,480 Public Safety 25-Pub-003 n/a 53,171 Public Safety 25-Pub-004 n/a 0 Public Safety 25-Pub-005 n/a 435,000 Sanitary Sewer Department 24-Sew-002 2 530,000 Sanitary Sewer Department 25-Sew-001 2 330,000 Total for 2029 2,406,481 29,341,674 Produced Using the Plan -It Capital Planning Software Attachment B ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION AU Tessia Melvin said no. She would have to cost that out with the Finance Director to project those costs. Her goal is to figure out the pay philosophy and how fast Council wants to move. Then she can project all of those costs for budgeting purposes. She said they could project that out for all four options, but that cost could fluctuate based on new hires and separations. Mayor Grant also pointed the future cost of living adjustments aren't known so that will change any projections. Tessia Melvin added that the step increases happen on anniversary dates. So the budget impact will be staggered. Councilmember Monson stated she didn't think it was necessary to go beyond year one as there is too much movement. She likes Option 1. Mayor Grant summarized that three members like Option 1, with 2 members preferring Option 2, with some adjustment. He asked if everyone was okay with having it on the next City Council agenda. Councilmember Monson asked if it would be on consent. Councilmember Holden does not think this item should be on consent. She thinks people should know that staff are worthy of this pay increase. She thinks there should be a presentation. Councilmember Fabel agreed because a lot of people don't understand the step and grade, if they are not in the public sector. B. Legislative Priorities Interim City Administrator Jagoe stated that the Council requested to discuss legislative priorities. She pointed to the most recent Capital Improvement Plan (CIP). In the past Council has selected projects that they thought were good candidates for state funding. If the Council selects projects they want to pursue for future state funding, staff requests discussion on priorities. Interim City Administrator Jagoe pointed out the memo outlined various agreed upon processes, if the Council wants to mirror similar processes. She noted it is unclear if there will be a bonding bill next year. The agenda focused on priorities related to bond funding and larger capital projects. If Council wants to give priority to other legislative priorities staff can pass that on. Council may also wish to hire an outside lobbyist to assist in obtaining bond funding. Interim City Administrator Jagoe updated that Council requested that staff invite the state representatives to attend a future meeting. Those invitations were extended and are scheduled for the November 251h meeting. She asked for discussion. Mayor Grant said the memo is written as if 2026 is the bonding year but he thought funds may be available for 2025. He thinks it's not inconceivable that the legislature will choose to have a bonding year this year and double up with 2026. Councilmember Holden thought they will not skip two years. There will be a bonding or cash bill next year. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2024 7 Mayor Grant directed Council to discuss what is justifiable going into a bonding session. It's not about funding favorite projects. The goal is to get some funding relief for the City. Councilmember Holden asked about the Met Council Highway 10 project. She wondered if it was for the complete strip. She thought an option would be to go to the DNR grant, or other state bonding where we could get the boardwalk. She wondered how much money was received from Met Council. Public Works Director and City Engineer Swearingen updated that the Met Council Regional Solicitation Grant received initial recommendation from the Transportation Advisory Board which was $1 million. That is set to be approved by Met Council on August 281n Public Works Director and City Engineer Swearingen said Council directed staff to pursue the MNDOT Safe Routes to School Grant. Staff met with MNDOT last week and got really good feedback. The City was edged out by tougher competition. They were trying to spread the money around and the Safe Routes to School funds received for the Mounds View High School Trail may have played into the decision. They suggested that we resubmit this fall, as an additional $1 million in grants is available. This would push the construction year from 2025 to 2026. Ramsey County indicated they will be putting additional money towards that project but we won't know the amount until the TIP comes out in November. We can look into a DNR grant or something more specific for the boardwalk site. He can look into any grant options Council makes him aware of. Councilmember Holden asked what the total cost of the project is. Public Works Director and City Engineer Swearingen estimate for total project cost was S4 million. Councilmember Holden said the design is complete so that cost won't be recouped. Public Works Director and City Engineer Swearingen confirmed. He said at this point we're looking for $3.8 million or $3.9 million. Councilmember Holden calculated we would be short $2 million. Public Works Director and City Engineer Swearingen confirmed. He stated we would pursue the MNDOT grant this fall. He believed the application is due in November with the decision being made in February. Councilmember Holden asked if Rice Creek Watershed would give anything for a boardwalk. Public Works Director and City Engineer Swearingen replied that they could but they have a max pot of $300,000, with only $100,000 maximum being given per applicant. Mayor Grant asked how long we have to use the Met Council grant. Public Works Director and City Engineer Swearingen believed it is 2028 or 2029 and he will verify that. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2024 8 Councilmember Holden said it is five years to use the funds. She asked if there was any matching with Met Council or Safe Routes to School. Public Works Director and City Engineer Swearingen stated the Met Council match is 80/20 and there is no match for Safe Routes to School. He will need to verify but believes cities can use the Safe Routes to School to match the federal dollars. So you could apply it towards regional solicitation dollars for a match. Mayor Grant stated that trail has been a priority for us and if we have until 2029 to use the Met Council funds, it behooves us to try and line up other funding sources between now and then. Councilmember Monson wondered how the Highway 10 trail will play with the Lake Johanna Boulevard trail. She asked if we know if the Lake Johanna trail is in the county budget or if they have committed to a year. Public Works Director and City Engineer Swearingen stated 2028. He said the road work is in their TIP for 2028 but he doesn't think it includes the trail. There was a $2 million commitment from the county and the city if they would have gotten the Regional Solicitation Grant of $5.5 million. He will have to look at the TIP closer to see if they included the $2 million. But they are planning to do the roadway in 2028. Councilmember Monson thinks there should be a trail discussion regarding all of the options for Highway 10, laying out here are the years, here's Lake Johanna, here's what we know about the county. This would help figure out how we want to stagger them. She assumes Council should be looking at 2026 projects or 2025 projects that could be pushed to 2026. She asked about the force main discussion when the timing didn't work because the need was too urgent. Councilmember Holden said we should be looking at 2025, too. As soon as they pass the bonding bill, the money is available. We could easily put an RFP out and get the work done. If it's 2025 money, you can use it for three years. Councilmember Monson said that is helpful to know, looking at this project. She thought in the past we have been successful with sewer and water fixes. She wondered if anything on the list would be a good candidate, besides the trail. She thought the lift station rehab and trunk water main improvements with Roseville could be a good partnership. Mayor Grant said the trunk improvements with Roseville was $300,000 and then it ballooned to $900,000. Public Works Director and City Engineer Swearingen confirmed that was the estimated Arden Hills' cost. Mayor Grant said because of the escalation in estimated cost, there could be a narrative in there that we could sell. Public Works Director and City Engineer Swearingen added the genesis for that improvement is for future development for TCAAP. So that is a necessary upgrade to support TCAAP. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2024 9 Councilmember Rousseau returned to the Safe Routes to School conversation. The determination was based on data and scoring. She wondered if we should be looking at increasing the scoring by partnering with Mounds View School District. Public Works Director and City Engineer Swearingen said he will reach out to Mounds View School District to see if there is interest in doing Safe Routes to School on a larger scale. He plans to start that conversation this week, pending what we hear from MNDOT. He said we did score well, but they suggested that if we could boost the scores, that would be helpful. Councilmember Rousseau asked if MNDOT had any other recommendations or is that the space where we can get the most points? Public Works Director and City Engineer Swearingen stated they are looking to expand their own scoring. There is an All Abilities transportation plan through Ramsey County and MNDOT wants to see if they can include that into their scoring. So they are looking to expand it to more than just Safe Routes to School. Councilmember Rousseau asked if they might have different criteria in two years? Public Works Director and City Engineer Swearingen said it could be included this time around. That information will come out in late September. We will be looking at boosting the scoring based on the feedback we got last week. Councilmember Fabel asked for confirmation that the Lake Johanna Boulevard is planned for 2028. Public Works Director and City Engineer Swearingen confirmed. Councilmember Fabel asked if there were significant efficiencies that could be achieved by having the trail work done at the same time as the road work. Public Works Director and City Engineer Swearingen said yes. Ideally you would do it all in one plan set so it is all constructed at the same time. Councilmember Holden said we aren't just talking about Lake Johanna and Highway 10. She said we are hoping MNDOT is going to do the 51 trail. Public Works Director and City Engineer Swearingen confirmed. They reached out to the surrounding cities and agencies to inform us they are looking to construct that in 2026. Councilmember Holden wondered what the cost of the Lake Josephine trail will be. Public Works Director and City Engineer Swearingen said a rough estimate of City cost is approximately $100,000. Which would be a 50150 cost share with the county that they would match. Councilmember Monson there is a small stretch between Lake Johanna Boulevard and Elmer Anderson and she is surprised they didn't loop that in with the Lake Johanna project. Public Works Director and City Engineer Swearingen said they were going to but their pavement preservation program is repaving County Road E in 2026. They asked if there is interest in adding the trail facility there during that project in 2026. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2024 10 Mayor Grant asked if the trail is only 750 feet long. Public Works Director and City Engineer Swearingen said he was pretty sure, it's definitely less than 1,000 feet and the one on Hamline is even shorter, being 450-500 feet. Councilmember Holden asked if retaining walls would be needed. Public Works Director and City Engineer Swearingen said he would have to visit the site again to be certain but there is a ditch there so there will be some storm water improvements. Mayor Grant thought the estimated cost could be increased since we're in such a preliminary stage. Public Works Director and City Engineer Swearingen agreed it is very early but the said he thinks $400,000 total, including the 50150 split with the county is a safe estimate. Councilmember Monson said if the Minnesota 51 Trail connection will be $880,000 in our budget would be a good use of that money to go to these other trails in 2026. Even if the $100,000 and $200,000 city portion is low, hopefully that balances. Public Works Director and City Engineer Swearingen pointed out that $300,000 of that number was anticipated to come from grants. So direct city funds would be $580,000. Councilmember Holden said that if we go in and ask for TCAAP money, it will be really hard to ask for $1 million somewhere else. She said the county needs to get the money for Lake Johanna. If they give the money to the city instead of the county, it plays against other options. She thought if we are asking for TCAAP money, there should only be one other project in 2025. Public Works Director and City Engineer Swearingen plans to complete a condition assessment on utilities that cross Highway 51 to determine if replacement should be planned in 2026 in conjunction with the state's project. Councilmember Holden asked approximately how old the utilities are. Public Works Director and City Engineer Swearingen said they are around 50 years old but made with good material. He is unsure if the casing around them was extended when the highway was extended at the same time. He plans to explore that this fall. Councilmember Holden said that would be a good ask from MNDOT because they are redoing the road. Similar to how the City got money for 35W. Mayor Grant was present when they were doing the televising of that crossing. He reported what he saw and wondered what was needed in that area. Public Works Director and City Engineer Swearingen stated he spoke to Councilmember Holden regarding making sure utilities are replaced when we build a new road or trail. In 2026 or 2027, he will be doing a condition assessment of the water main that runs along Lake Johanna ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2024 11 Boulevard. There have been recent and more frequent breaks there. He said that is the method we used for the roundabout by going after the GO bond funds to get that funded and replaced. Councilmember Monson summarized that there are a couple things on the list with opportunity to align some of the work that may be a better candidate for state money. She asked if the trail or the sewer and water projects are priority. Discussion ensued regarding Safe Route to School. A determination should be received by February and the project would be $1 million short. Councilmember Monson would like to see a separate memo showing where the assumed money was. Councilmember Holden said there is a big increase in sewer prices. We need a legislator that will really push for it. She is concerned about 51. That will be big money if it needs to be replaced. Councilmember Monson would support looking at anything that's already running under a project like 51 or Lake Johanna. She thinks unless there is a really specific need for a trail, like for a school, it may not be favorable. The other requests are highly competitive so looking at absolute needs for the City is attractive. Councilmember Holden said everyone has MNDOT highways running next to their city and everybody is old, it's a balancing act. Councilmember Rousseau stated as a homeowner, it's not a great experience to have sewer lines fail on you. However, there seemed to be positive discussion regarding the Old Highway 10 Safe Routes to School. Explaining to the legislature it's a key connector for over 6,000 students between three schools could be successful. Councilmember Holden asked if there has been a request for legacy money for the boardwalk. Public Works Director and City Engineer Swearingen didn't think so. Councilmember Holden thinks water and sewer could receive general obligation bonds. The Legacy Fund is the DNR pot. Councilmember Rousseau thought in regards to the trails, the Lake Johanna and Old Highway 10 are a public safety need. Councilmember Monson suggest tabling the discussion until the state representatives visit in November. That would allow Council to discuss what the legislative priorities are going to be. That may help narrow the options already discussed. Councilmember Holden thought there should be clarity on the need when speaking to the legislators. Discussion ensued regarding priorities and timelines and delays on previous projects. ARDEN HILLS SPECIAL CITY COUNCIL WORK SESSION — AUGUST 12, 2024 12 Councilmember Monson summarized information on Highway 51 is forthcoming. The trail discussion and direction from the Governor are needed. Councilmember Holden asked about the Community Development Block Grant (CDBG), if we would get some money for some parks. Public Works Director and City Engineer Swearing stated the plan is to apply for it again in the spring, if it's available, for Arden Manor Court. C. HKGi Ordinance Review Engagement Plan Interim City Administrator Jagoe reminded the Council that previously HKGi presented the phasing and schedule for the ordinance review. After discussion with the Council, they put together a draft community engagement plan. The plan includes four phases for engagement. Part of that would start immediately after tonight's discussion. Phase 1 would be an initial introduction of the project to the public. Phase 2 would be additional engagement to include a website page, featuring ordinance revision in the newsletter, survey work, engagement with committees and commissions. Phase 3 might be a pop-up event. Phase 4 would be the final adoption of the ordinance, open houses and the public hearing. HKGi is requesting feedback from the Council on the engagement plan. They also want to know if there is anyone else they should target. She gave some examples. Councilmember Holden is concerned that there is no Community Development Director. She is worried about the timeline and the amount of work and not having the staff to deal with all the issues. She wondered when the phases would go. Interim City Administrator Jagoe replied that HKGi will be doing the heavy lifting on this. She will give them the feedback from Council but the consultants are the ones hosting the pop up events and putting together the survey. Mayor Grant said the personnel committee met and discussed this topic. This might be a project that needs to be paced and slowed down. His concern is HKGi will get started and then it turns out to be more than staff can handle. He wants to see this project paced so it won't overwhelm staff. Councilmember Rousseau thought this seemed good. She is sure the PTRC or the EDC might have feedback around ordinances, too. The EDC is starting to do some brief visits with businesses and that could be beneficial on a project like this. Councilmember Monson said she also has concerns about staff time but she is comfortable as long as staff is comfortable. Interim City Administrator Jagoe stated the engagement piece will be HKGi. As the project moves into the ordinance and development of the code there will be more staff involvement. Decisions like if there will be revisions to the existing code or is it a multitude of new ordinances. As far as the engagement piece, HKGi will do all of that.