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HomeMy WebLinkAboutCC 01-26-2004 . . . ~ /]'\~ HILLS Approved: February 9, 2004 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JANUARY 26, 2004, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE INTRODUCTION OF FINANCE DIRECTOR: MURTUZA SIDDlOUl Mayor Aplikowksi introduced Murtuza Siddiqui as the new Finance Director and welcomed him to the City. CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:03 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Brenda Holden, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Michelle Wolfe; Director of Community Development/Assistant City Administrator, Aaron Parrish; City Attorney, Jerry Filla; Operations and Maintenance Director, Thomas Moore; City Engineer, Greg Brown; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmemher Grant moved and Councilmember Larson seconded a motion to approve the revised meeting agenda. The motion carried unanimously (5-0). 2, APPROVAL OF MINUTES A. January 12, 2004 Council Meeting Councilmember Grant requested the following changes: None. Councilmember Larson requested the following changes: Page 7, last paragraph should read: "Councilmember Larson asked if the actions of one person would make it necessary to re- establish the Human Rights Commission." 01-26-041 \Earth IAdminlCouncilIMinuteslRegular\200410 1-2 6-04 .doc . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 26,2004 2 Councilmember Holden requested the following changes: None. Councilmember Rem requested the following changes: Requested under page 3, item j, under the Consent Calendar to note that the City was withdrawing their membership from the I-35W Corndor Coalition. Also under item k, under the Consent agenda, to note that the 2004 Score Grant Agreement was approved. Page 4, item B, second paragraph should read: "Mr. Parrish stated the applicant had expressed concern that a sign not be put up in the future.. .". Page 7, under Councilmember Holden's comments, change County Road E2 to County Road E. Mayor Aplikowski requested the following changes: None. Ms. Wolfe requested the following changes: None. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to approve the January 12,2004 City Council Meeting Minutes as amended. The motion carned unanimously (5-0). 3, CONSENT CALENDAR a. Claims and Payroll b. Resolution No. 04-20: Authorizing Preparation of Plans and Specifications for County Road E Pedestrian Improvements c. Resolution No. 04-21: Adopting a Vision Statement and Goals for Reuse of the Arsenal d. Approval of Nelson Easement Document MOTION; Councilmember Larson moved and Councilmember Holden seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INQUIRIES/INFORMATIONAL A. Representative Char Samuelson Representative Samuelson updated Council on what she wanted to accomplish during the upcoming Legislative session, including ways to reduce the cost of health care, such as best practices, and transportation. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 26, 2004 3 5. PUBLIC HEARINGS A. 2004 PMP: Improvement of Edl!ewater Neil!hhorhood Streets Mayor Aplikowski opened the public hearing at 7:10 p.m. Mr. Brown summarized for the Council and residents the proposed 2004 Pavement Management Program improvement of the Edgewater neighborhood streets. He further swnmarized the general Pavement Management Program philosophy, the Edgewater neighborhood Issues, identified improvements, project process and timeline, and the construction process. Councilmember Grant asked for clarification regarding the resident's portion of the project cost. Mr. Brown replied the road construction portion would be approximately $600,000, which half was paid by the City, so the actual assessment cost would be approximately $300,000. Councilmember Grant asked how much landscaping would need to be removed for this project. Mr. Brown replied there would be some clearing and staff would work with the residents to keep the areas that were most significant with trees. He stated the vegetation would be reestablished when the project was completed. Councilmember Grant asked if the cul-de-sac on Lake Lane that went into Ingerson Park could accommodate parking. Mr. Moore stated they had not looked at this option, but he did not believe additional parking was needed at this end of the park. He also noted, they had promised the residents that there would not be any significant changes to the park. Councilmember Holden asked why the cul-de-sac on Lake Lane was a 60' diameter. Mr, Moore replied this would accommodate the City trucks and equipment and a 60' diameter was appropriate for this type of equipment. Mayor Aplikowski opened the public hearing at 7:41 p.m. Cindy Michaiak, 1203 Edgewater, stated she was glad the City was allowing parking on Lake Lane. She asked how far the cul-de-sac bulb was from their hack driveway. She stated they used this driveway for additional access to her property. Mr. Moore replied that the cul-de-sac bulb would be to the north of this driveway by approximately 300 feet. This cul-de-sac will not impact her ability to use this secondary driveway. Ms, Michalak asked whom staff was planning to contact regarding the pond area and when such contact would be made. Mr, Brown stated he wanted feedback tonight with the intent to have a revised drawing mailed out, as well as, possibly having one more neighborhood meeting, which would concentrate on the pond and cul-de-sac. He stated he hoped to have this done within the next month. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 26, 2004 4 . Ms, Michalak stated the right of way was very important to her. She asked ifthere would be any need to take any of her property. Mr. Brown stated her property should be okay, but there were properties where the road was not correctly aligned and in those cases, they would work with the City Attorney to obtain the appropriate right-of-ways. Steve Petry, 1146 Edgewater, asked about the watershed area and if anything had to be done or if it could be left as it was. Mr, Brown replied that as it currently was, the wetland area did not store the appropriate amount of water and the City wanted to improve its capacity. Mr. Petry stated he was on a comer lot and when he looked at the City's assessment policy, it appeared he would be assessed for 134 feet of frontage. He asked if this assessment policy applied to him considering he lived on a comer lot. Mayor Aplikowski replied it did apply to him. Mr, Moore noted he had the right to appeal any decision and staff would look at each appeal individually, but the current assessment policy would be applied. Mr. Petry asked if the assessments were spread out over 20 years. Mr. Parrish replied the last assessment the City did was for 10 years with interest.. . Gordy Dean, 3233 Shoreline Lane, stated the proposed construction did not go all of the way to the park and asked if he would be assessed all of the way to the park. Mr. Moore replied this would be a special case and he would have the right to bring it to Council, but they would start by assessing full frontage because he was benefiting by the access to the park. Mr. Dean stated he had worked with Mr. Landwer and he was very good to work with. Dave Munson, 1175 Edgewater, stated it appeared he would lose four feet of his driveway, which would make the driveway unusable for parking. He also noted the garage on the north end did not exist and the homes were set back farther than indicated. He asked the Council to look at the parking issues in driveways such as his. Mr. Brown stated this was an instance where the road was not properly lined up with the right-of-way and they would be working with the residents regarding this. He stated they hoped to keep the road where it was, but they would need to talk to those residents. He stated their intent was to keep things as they were today. Mayor Aplikowski asked if the Council would see a revised plan on this as these issues were worked out. Mr. Moore replied Council would see a revised plan. Mayor Aplikowski closed the public hearing at 8:00 p.m. . Councilmember Holden asked why the City was utilizing Lake Lane for City access to Ingerson Park. Mr. Moore replied the only way staff could maintain the lower level of the park was to come in through the back way since it was impossible to get back up to the upper level with the equipment due to the steep terrain. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 26, 2004 5 Councilmember Larson asked what some of the pros and cons were about using concrete for the alleyways. Mr. Moore replied concrete was a more durable material and it had a longer life than bituminous. He stated the area would last a lot longer and while it was more expensive, it was worth the extra cost. Mayor Aplikowski asked if there was a lake association or public access to the lake. Mr. Moore replied there was not a lake association or public access. Mr, Munson asked who owned the access. Mr. Filla replied it was owned either by the residents to the north or to the south, but it was not a publicly dedicated access that the City owned. Councilmember Holden requested the first whereas clause of the Resolution is changed to read the "...10th day of November, 2003..." MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve Resolution No. 04-22: Ordering Improvement and Preparation of Plans 2004 Pavement Management Program (PMP) for Edgewater Neighborhood. The motion carried unanimously (5-0). 6. COMMUNITY DEVELOPMENT A. TCAAP: Local Project Team Mr. Parrish stated the City had identified a number of potential project consultants to assist staff as they consider acquiring portions of the TCAAP property. Staff was recommending approving the proposals from Ehlers and Associates; URS; and Kennedy and Graven for TCAAP project support in an amount not to exceed the funds available under the current interim development agreement. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the proposals from Ehlers and Associates; URS; and Kemledy and Graven for TCAAP project support in an amount not to exceed the funds available under the current interim development agreement. The motion carried unanimously (5-0). 7. FINANCE None. 8. OPERATIONS & MAINTENANCE None. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 26, 2004 6 9. ADMINISTRATION A. Deputy Clerk/Human Resources Director Vacancy Ms. Wolfe stated Ms. Young had resigned as the Deputy Clerk/Human Resources Director. She stated Council had discussed at a work session revisions to the job description and a restructuring of staff responsibilities. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to direct staff to promote Aaron Parrish to the Assistant City Administrator position and to recruit for a new Community Development Director. The motion carried unanimously (5-0). B. City Hall: HV AC and Mold Remediation Mr. Parrish stated there were still issues with the HV AC system and mold in City Hal1. He noted these problems needed immediate attention and staff hoped to receive costs from insurance policies and arbitration with the contractor. He stated staff was requesting that the Council authorize the City Administrator to obtain quotes to fix both of these problems. In addition, if the quotes were less than $50,000, staff would further request that the Mayor be authorized to execute the contracts. He noted while this was a departure from the normal procedure, staff felt that resolving these issues in an expeditious manner is in the best interest of the City. MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to direct the City Administrator to obtain estimates for HV AC repairs and for mold remediation. If estimates for the HV AC repairs are less tban $50,000, to authorize the Mayor to execute the appropriate contract. If the mold remediation estimates are less than $50,000, to authorize the Mayor to execute the appropriate contract. The motion carried unanimously (5-0). CITY COUNCIL REPORTS Ms. Wolfe - None. Councilmember Holden - None. Councilmember Grant - None. Councilmember Rem - Stated the Northwest Youth and Family Services would be having their banquet on Thursday, February 5 at the Mounds View Community Center. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JANUARY 26, 2004 7 Councilmember Larson - Stated at the last meeting, he had talked about roundabouts and had raised that option as a possible design for County Road D and Lake Johanna Boulevard. He asked if the Council had any interest in pursing this any further. He asked if the Council wanted the engineer to contact Ramsey County to obtain their opinion regarding roundabouts. Councilmember Holden stated she would need more information about roundabouts before she could make this type of a decision. The Council requested staff obtain further information regarding roundabouts from Ramsey County as well as other sources. Mayor Aplikowski - Thanked Ms. Young for her two years of service to the City. She wished her good luck in her new life. She reminded everyone that the Ramsey County League of Local Governments was having its session this Thursday at 7:00 p.m. down at the League ofMimlesota Cities Building. Ms. Wolfe stated the agenda had indicated there would be a closed executive session following the regular meeting. She noted she did not have all of the information at this time and requested the closed executive session be postponed to a future meeting. Mayor Aplikowski adjourned the regular City Council M meeting at 8:58 p.m. 4.:~~, q-/J~/vL . Beverl ApI' owski Mayor Mic elle Wolfe City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, February 9,2004 at 7:00 p.m. in the Arden Hills Council Chambers.