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HomeMy WebLinkAboutCC 02-10-2003 . . . ~ ~~HILLS MEETING MINUTES APPROVED CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING FEBRUARY 10,2003,7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the Regular City Council meeting at 7:09 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Brenda Holden, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; Director of Community Services, Aaron Parrish; Director of Operations and Maintenance, Thomas Moore; City Planner, Peter HeJlegers; City Engineer, Greg Brown; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Mr. Lynch added, under the Administration heading, item A. Consideration of Resolution 03-24: Resolution disapproving a statement for gaming in Arden Hills. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to adopt the agenda for the February 10, 2003, Regular City Council meeting as amended. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES A. January 6, 2003, Organizational Meeting . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES February 10, 2003 2 B. January 21,2003, Work Session Meeting C. January 27,2003, City Council Meeting City Administrator Lynch requested the following changes: None. Councilmember Larson requested the following changes: None. Councilmember Grant requested the following changes: January 27, 2003, City Council minutes, add Councilmember Grant was absent with prior notice. Councilmember Rem requested the following changes: January 6, 2003, Organizational Meeting, under j, Resolution 03-11, last name is Mary Nosek. January 21, 2003, Work Session Minutes, page 3, third paragraph up from the bottom beginning "Mayor Aplikowski instructed Council to look over the proposed letters to the GSA, the Congressional delegation. and the Postal Service and to email comments...". Page 6, first paragraph below heading 3.2 Planning Review, add last sentence: "Staff suggested DSU do this site review". January 27, 2003, Regular Meeting Minutes, Page 2, 2nd paragraph, 4 lines up from the bottom: sentence "Also add what contract it was pertaining to" should come before the sentence beginning "Page 4, paragraph I ". Page 5, 2nd paragraph, first sentence: "Councilmember Rem stated she believed entering and exiting through one entrance would sufficientlv serve the customers". Page 7, under heading C. Authorize Distribution of Letter, 2nd paragraph, beginning Councilmember Rem, change last sentence to read: "She also requested adding a sentence specifying the sites to be transferred and that the Transfer Area Map be attached to the letter". Page 8, under heading D. Authorize Distribution, I st paragraph, 2nd line: "sitting" should be "site". Councilmember Holden requested the following changes: None. Mayor Aplikowski requested the following changes: None. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the January 6, 2003, Organizational Meeting, January 21, 2003, Work Session, and January 27, 2003, City Council Meeting Minutes as amended. The motion carried unanimously (5-0). ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES February 10,2003 3 . 3. a. b. e. d. e. . . CONSENT CALENDAR Claims and Payroll 2002 4th Payment: Sewer and Watermain Rehabilitation Project: Visu- Sewer Clean & Seal Resolution No. 03-21: Appointing Fran Holmes to the 2003 Newsletter Committee Resolution No. 03-22: Appointing Roberta Thompson to the 2003 Newsletter Committee Resolution No. 03-23: Accepting the 2002 Pay Equity Report MOTION: Couneilmember Larson moved and Couneilmember Rem seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INQUIRIES/INFORMATIONAL DOUl!: Hartford. 1292 In2erson Road, representing the Josephine Hills Association Task Foree, asked for an update regarding the Ingerson Neighborhood Pavement Project and the Fernwood Channel water quality meeting. He noted the task force had not received any contact from City staff regarding the status of this project. He asked if it was still the intent of the Council to have the assessment hearing on March 10,2003. Mr. Lynch replied all of the residents who would be impacted by an assessment would receive notice of the assessment hearing two weeks prior to the March 10, 2003, hearing date. He explained the timeframe for appealing the assessments. Linda Swanson. 1124 In2erson Road, noted the Statute stated objections must be filed with the City before or by the hearing date. She noted they did not have to file an appeal at that time. Mr. Brown noted they were finishing up the design profiles for the Fernwood Channel/storm sewer. He noted they would have their concept plan by early next week. He also noted they do intend to contact the residents. Mr. Hartford stated he believed the association would not have sufficient time to analyze any concept plan before the assessment hearing. Mr. Brown replied the . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES February 10,2003 4 assessment hearing date was set as a milestone date and was not a critical date. The date could be pushed back to accommodate dialogue regarding the design, if approved by the City Council. Mayor Aplikowski requested staff contact the members of the Association Task Force and the other residents who have an interest in the project with the information once it became available. 5. PUBLIC HEARINGS None. 6. COMMUNITY SERVICES A. PLANNING 1. Development Moratorium: County Road E2 & Cleveland Avenue Mr. Hellegers stated recent inquiries from interested developers had brought to light conflicting designations on the Future Land Use and Zoning maps in the vicinity of Cleveland Avenue and County Road E2. He requested the Council consider the adoption of Ordinance No. 343 and establish the parameters of review for the Planning Commission regarding this matter. Liz Modesette, 3743 New Bril!hton Road, stated as a resident of this neighborhood, she had followed this issue for many years. She stated she did not believe the residents had been notified of the future land uses. She stated she agreed with the future land use map and how it was laid out, given the history of the lots. She asked what the timeframe was to complete the process of making this area consistent, and if this could be expedited to be completed within one year. Mr. Hellegers replied they hoped to get this done as soon as possible, possibly within three months if everything went as planned. Katie Conley, 3777 New Bril!hton Road, stated her concern was that the location map was not the same as the Land Use or Zoning map. She asked if the City would consider subdividing the lots, therefore, her neighbor could not tear down his house and build a neighborhood business. Mr. Hellegers replied the City did not intend to have the Neighborhood Business District zone in her area. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES February IO, 2003 5 . MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion adopting Ordinance No. 343: placing a moratorium on the development of those parcels which show a conflicting status on the Zoning Map and Future Land Use Plan for a period of twelve (12) months, unless terminated or extended by the City Council and to establish the parameters of review for the Planning Commission in regard to Cleveland Avenue and County Road E2. Councilmember Grant requested the Planning Commission look at this immediately. The motion carried unanimously (5-0). . MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to pass the Ordinance summary to reflect Ordinance No. 343. The motion carried unanimously (5-0). Mayor Aplikowski requested timely and complete information be given to the residents in the area. She also requested the right-of-way issues be researched prior to the Planning Commission's review. B. TCAAP UPDATE Mr. Parrish stated the regularly scheduled Development Team meeting focused on the need to bring key stakeholders to the table for discussion. In addition, the need for a three-dimensional model that outlines existing conditions for the site was discussed. He noted the next meeting was scheduled for February 18,2003. Mr. Parrish stated the Advisory Panel met on February 4,2003. He indicated the presentation focused on the linkage between demographics and housing. The next meeting is scheduled for March 11, 2003, at City Hall. Mr. Parrish noted a letter has been sent requesting a joint meeting of the Arden . Hills City Council and Ramsey County Board. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES February 10, 2003 6 Mr. Parrish indicated staff was working on the concept of a TCAAP public informational video. The video would be designed to educate residents about the current status of TCAAP, reuse planning, and the early transfer process. He indicated this would be done by the City's Cable Technician with assistance from the Deve]opment Team. The video would be played regularly on Channel ] 6. Counci]member Larson requested the Council discuss at a Council Work Session what the City's desired outcome was for the proposed meeting held with the interested TCAAP parties. Mayor Ap]ikowski requested a one-hour discussion be added to the agenda for the next Council Work Session meeting. 7. OPERATIONS AND MAINTENANCE A. Operations and Maintenance I. 2002 Sanitary Sewer Project Scope Mr. Brown stated the City had awarded Visu-Sewer Clean & Sea] of Frid]ey the 2002 Sanitary Sewer and Watermain Rehabi]itation Project for a total of $246,425.50. He noted the original budget was not based on completing a geographical area, but arbitrarily selected an annual amount to be expended for pipe sealing work. He indicated the pipes in the area required more grout than expected, which indicated that a large amount of infiltration was occurring. The contract budget would be exhausted before this quadrant of the City was completed. He stated based on the amount of pipe left to sea] and the rate of grout used to date, they anticipated that an additional $85,000 would complete the southwest quadrant of the City. MOTION: Council member Larson moved and Councilmember Grant seconded a motion to approve an additional $85,000 to Visu- Sewer Clean & Sea] to complete the grouting work in the southwest quadrant of the City for the 2002 Sanitary Sewer Project. The funding was to be taken out of the Sanitary Sewer Enterprise Fund. The motion carried unanimously (5-0). . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES February] 0,2003 7 2. 2003 Sanitary Sewer Project Scope Mr. Brown stated the 2003 CIP program for sanitary sewer improvements budgeted $200,000 for the rehabilitation of Lift Station #5. He noted the City had recently experienced significant maintenance issues with Lift Station #2, located upstream of Lift Station #5 in the wetland complex adjacent to Perry Park. He indicated the rehabilitation of Lift Station #2 was budgeted for rehabilitation in the 2007 CIP. He noted the City would save on engineering and operational costs, labor, and material if Lift Station #2 and Lift Station #5 were rehabilitated at the same time. Mayor Aplikowski requested, for their records, a listing of the lift stations. Council member Rem requested a map of the lift stations. She also requested information on when they were installed and when they are scheduled for replacement. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to authorize an increase in the scope of the 2003 Lift Station Rehabilitation Project to include Lift Station #5 and Lift Station #2, in the amount of $325,000 with the funding to be taken out of the Sanitary Sewer Enterprise Fund. The motion carried unanimously (5-0). B. Recreation None. 8. ADMINISTRA nON A. Consideration of Resolution 03-24: Resolution Disapproving a Statement for Gaming in Arden Hills. Mr. Lynch stated there was a possibility that there could be legislation proposed to relocate the Prairie Island residents and gaming facilities, if there was an emergency at Prairie Island. He presented for the Council's consideration a Resolution disapproving a statement for gaming in the City. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES February 10,2003 8 . Mayor Aplikowski requested this Resolution be put on the next Council Meeting agenda for consideration. CITY COUNCIL REPORTS Mr. Lynch - None. . CounciImember Grant - stated he toured Camp Ripley last week with Mayor Aplikowski. He indicated the tour was very interesting and he thanked the personnel at Camp Ripley for the tour. He noted earlier this evening, they had a presentation by Ramsey County regarding the maintenance facility. He stated he wanted to see the proposed facility be reviewed by the task force that originally had input in the facility. Mayor Aplikowski indicated she did not have any problem with the task force reviewing the plan, as long as they knew it was only a review and they understood they were not to redesign the facility. He requested staff contact the Chairman of the Maintenance Facility Task Force in setting up another meeting. MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to reconvene the Maintenance Facility Task Force to review the designs and cost estimates, then report back to Council with comments. Mayor Aplikowski requested the Maintenance Facility Task Force report come back to the Council by March 10,2003. The motion carried unanimously (5-0). Councilmember Holden - stated she attended the Newsletter Committee last week and it should be mailed out within the next week. She also attended the Park, Trails, and Recreation Committee and updated the Council on that meeting. She asked how the TCAAP newsletter gets developed and what the Council want in that newsletter. Mr. Lynch replied the newsletter was funded by the developer and the Metropolitan Council Grant received. He noted staff reviewed and revised the newsletter. He indicated the Council had discussed this at a prior City Council . meeting, where the Council turned over the review of the newsletter to staff. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES February 10, 2003 9 Council member Holden noted she had received comments from residents regarding the tone of the TCAAP newsletter. Mr. Parrish replied staff would, in the future, present the TCAAP newsletter to the Council prior to distribution. Council member Aplikowski requested that in the future, the Advisory Committee have the opportunity to have a discussion either before or after any presentation. Council member Larson - None. Councilmember Rem - stated Northwest Youth and Family Services was having their Service to Youth awards this Thursday, February 13, 2003, at the John Rose Oval at 5:30 p.m. She noted a meeting with Ramsey County on February 12, 2003, at 6:30 p.m. to discuss Highway 96. She requested the previous City Task Force plans be available for that discussion. She requested the City order her more City Council business cards. She also requested the City Hall phone number be placed on the cards. Mayor Aplikowski - indicated she would be at City Hall the first Wednesday of each month from 4:00 p.m. - 7:00 p.m., if citizens wanted to meet with her. She requested a future meeting regarding how to deal with requests, comments, and suggestions made by citizens. She requested, in the future, files be maintained for each task force fonned. She indicated the Council still needed to complete Mr. Lynch's evaluation. The Council requested a copy of Mr. Lynch's contract and position description. Mayor Aplikowski adjourned the Regular City Council Meeting at 10:01 p.m. ~m~ ~k.wh Beverly Aplik wski Mayor ~~~~ Aaron Parrish Interim City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, February 24,2003, at 7:00 p.m. in the Arden Hills Council Chambers.