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HomeMy WebLinkAboutCC 04-28-2003 . . . ~ 0\~HILLS MEETING MINUTES APPROVED: 5/12/03 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 28, 2003, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the Regular City Council meeting at 7:03 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Brenda Holden, Gregg Larson, and Lois Rem. Absent: None. Also present: City Attorney, Jerry Filla; Deputy Clerk/Human Resources Director, Cynthia Young; City Planner, Peter Hellegers; City Engineer, Greg Brown, and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Ms. Young requested the addition of Resolution No. 03-43: Recognizing Brent Allen Johnson, who earned his Eagle Scout Badge (Public Inquiries). Mr. Filla stated the attorney representing Guidant was present, and they were requesting to continue the discussion of the terms of the Street Vacation, Development Agreement, and Final Plat. He requested this be stricken from the Agenda. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to adopt the amended agenda for the April 28, 2003, Regular City Council meeting. The motion carried unanimously (5-0). . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 2 2. APPROVAL OF MINUTES A April 14, 2003, Council Meeting B. April 21, 2003, Council Work Session Councilmember Larson requested the following changes: None. Councilmember Grant requested the following changes: April 14, 2003, Council Meeting Minutes, Page 4, 4th paragraph, change Lovett to Leavitt. Councilmember Rem requested the following changes: April 14,2003, Council Meeting Minutes, Page 7, second paragraph from the bottom, add after Councilmember Rem (responding to another ofML McDonagh's concerns). Page 23, under her comments, add between requested and the following: correcting the agenda to show the Mav 28, 2003, Council Meeting be held... April 21,2003, Council Work Session, Page 5, 4th paragraph from the bottom, add between would and be not attending... Councilmember Holden requested the following changes: None. Mayor Aplikowski requested the following changes: None. MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to approve the April 14, 2003, City Council Meeting Minutes and the April 21, 2003, Council Work Session, as amended. The motion carried unanimously (5-0). 3. CONSENT CALENDAR a. Claims and Payroll b. 2003 Summer Hours Ms. Young stated staff requested the Council approve the implementation of the typical summer work hours for City Hall Staff as: Monday through Thursday, 8:00 a.m. - 5:30 p.m. and Friday, 8:00 a.m. - NOON. For Operations & Maintenance Staff the summer work hours would be Monday through Thursday, 6:30 a.m. - . . . A. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 3 4:00 p.m. and Friday, 6:30 a.m. - 10:30 a.m. and commence June 2, 2003 and cease September 1, 2003. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INQUIRIES/INFORMATIONAL A. Brent Allen Johnson. Eal!le Scout Mayor Aplikowski read Resolution No. 03-43, honoring Arden Hills resident Brent Allen Johnson for earning his Eagle Scout designation. The Council congratulated him and Mayor Aplikowski presented him with a copy of the Resolution and a Certificate of Achievement. 5. PUBLIC HEARINGS A. GUIDANT i. Vacation of Fernwood Avenue Pulled from the agenda at the request of the applicant. ii. Development Al!reement Pulled from the agenda at the request of the applicant. iii. Final Plat Pulled from the agenda at the request of the applicant. 6. COMMUNITY SERVICES PLANNING . . .. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 4 1. Planninl!: Case No. 03-08: Ramsey County Public Works Facility Special Use Permit Mr. Hellegers stated the applicant was requesting a Special Use Permit to allow for a Public Works Facility. He noted the Planning Commission recommended approval of a Special Use Permit for the Public Works Facility with ten conditions as noted in the April 23, 2003 staffreport Councilmember Larson requested the County attempt to provide some type of design-break in the materials with respect to the pre-cast exterior material on the cold storage building. He requested staff be sensitive as to how the structure would appear from Highway 96 if the applicant came forward with a variance request Councilmember Grant suggested the County and the Council preview the Irondale High School in New Brighton to gain an idea of how it utilized pre-cast exterior materials. Mr. Bruce Thompson, Ramsey County, asked for reconsideration of the condition which indicated additional landscape screening be installed, stating he thought it was not the best use of taxpayer dollars to add the additional screening on the west side of the site. In addition, he said he did not believe the screening would be visible from Highway 96. However, if the Council required the additional screening, they would install it. Councilmember Grant expressed concern about the potential future view-shed on the excess TCAAP property, which may be developed. Councilmember Rem stated she did not see any point to installing screening at this time, and suggested when development did occur to the west of the facility, provided it was not the National Guard, screening could be added. Mr. Filla stated the landscape plan did not show screening on the west side of the property. With respect to number 8, he requested they reference the planning memo of March 26,2003. He suggested they add the wording "to the west side of the building or removal of the berm..." He recommended condition number II read as follows: ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 5 . "Based upon development of the property, in compliance with Conditions 1-10 above and the approved Site Plan, the City Council finds that health, safety, convenience, and general welfare of the owners and occupants of surrounding land, in particular, and the community in general, will not be adversely impacted." Councilmember Larson stated he would like to add that they would incorporate some additional design features into the cold storage building wall to break up the appearance of a singular wall and present it to Council prior to going forward. He stated he wanted to amend condition number 10 to state that "the County would agree to the provision of additional screening, acceptable to both the County and the City, with such screening occurring when development on the TCAAP property warranted such screening." . MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve Planning Case No. 03-08: Ramsey County Public Works Facility Special Use Permit, with the following revisions to staff's recommendations. Condition number 10 to include that the County agrees to the provision of additional screening, acceptable to both the County and the City, when the City deems that future development of the TCAAP property warrants such screening. Condition number 11, to include the wording recommended by the City Attorney as noted above. .. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to amend condition 8 to read: That the building material variance as outlined in item number 13 meet the approval of the City Planner and Building Inspector, and that additional design features, that break up the cold storage/screening wall with changes in relief, material, setbacks, and/or color, be included in the variance and also receive the approval of the City Council. The motion carried (4-1). (Mayor Aplikowski). The original motion carried unanimously (5-0). . . -. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 6 2. Plannine: Case No. 03-09: Gode Variance Mr. HelIegers explained the applicant was requesting a 6-foot variance from the minimum side yard setback. The variance would allow construction of an attached 24' by 26' garage, four feet from the northern property line. Since the variance would also reduce the minimum total side yard setback for the property (25 feet to 19 feet), a variance of 6 feet from the minimum total side yard setback would also be required. He stated the Planning Commission recommended denial because the request did not meet the Statute definition of ''undue hardship". Councilmember Grant stated he believed the applicant had other options for the location of the proposed garage. MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to accept the Planning Commission recommendation for denial, as well as, their reasons for denial of Planning Case No. 03-09: Bruce Gode, 3538 Glen Arden Road, Variance. Mayor Aplikowski stated the applicant had other options for the location of the proposed garage. The motion carried unanimously (5-0). B. RECYCLING CONTRACT/BINS Mr. Hellegers stated this request would amend the contract to reflect the service split of pick up south of 1-694 on Tuesdays and north of 1-694 on Wednesdays. The request would also extend the contract through 2008. In addition, Mr. Hellegers requested the Council review a request to purchase recycling bins for residents in the amount of $16,500, funded by the Recycling Enterprise Fund (#603). Councilmember Rem noted the contractor would provide updated recycling information and instructions to the residents along with the new bins. She requested that this information also be posted on the City website. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 7 Mr. Chris Reinhardt, E-Z Recycling, stated under the new contract, all recycling material could be mixed (co-mingled). He indicated the bins could be distributed in approximately 6 weeks, along with updated information and recycling instructions. The bins would be medium green color to match the Arden Hills logo and would have the Arden Hills logo stamped in white on each side of the rectangular bin. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to adopt the Agreement for Curbside Recycling Services, which reflects the 694 split and extends the agreement with E-2 Recycling. The motion carried unanimously (5-0). MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to purchase 3,000 recycling bins from Tulip Corporation for $16,500 with the funds for the purchase coming from the Recycling Enterprise Fund (#603). The motion carried unanimously (5-0). C. TCAAP - Resolution No. 03-37: A Resolution Opposinl! the Postal Service's Relocation to the TCAAP Property Ms. Young explained the Resolution would oppose the Postal Service's proposed relocation to the TCAAP Property. Mayor Aplikowski requested the Resolution be read into the record. Ms. Young read the Resolution No. 03-37, for the record. Councilmember Holden requested the following change: Paragraph 1 under the Therefore clause, change the word because to since. Councilmember Larson requested the following change: Paragraph 3 under the Therefore clause to read: That a large postal distribution facility would create more adverse noise, traffic, and visual impacts than any other uses anticipated by the Vento Plan. Mayor Aplikowski requested the fourth "whereas" clause be removed. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 8 . Councilmember Larson suggested instead of the clause being removed, it be changed to read: "Whereas, in an effort to accommodate new residents in the Twin Cities, the Metropolitan Council calls for growth and redevelopment along transportation corridors and for increased redevelopment, adaptive ruse, and infill; and" Mr. Filla noted the intent was to indicate that the Vento Plan was consistent with the Metropolitan Council approved Arden Hills Comprehensive Plan. Mayor ApIikowski stated she wanted that Whereas clause to read: "Whereas, in an effort to accommodate new residents in the Twin Cities area in the future, the Metropolitan Council calls for growth and redevelopment along transportation corridors." . Mr. Filla requested the third whereas clause read: "Whereas, a stated goal of the City's Comprehensive Plan which has been approved by the Metropolitan Council is to "Develop the TCAAP land sequentially as it is released, with integrated land uses according to the TCAAP Framework Plan." Mr. Filla requested the last sentence of the Resolution to read: "Passed and adopted unanimously by the City Council of the City of Arden Hills this 28th day of April, 2003." MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to adopt Resolution No. 03-37: A Resolution Opposing the Postal Service's Relocation to the TCAAP Property, as amended. The motion carried unanimously (5-0). 7. OPERATIONS AND MAINTENANCE A. Resolution No. 03-40: Adoptinl! the FINAL 2003 PMP Karth Lake East and IUl!erson Neil!hborhood .. Mr. Brown stated at the April 14, 2003 City Council Meeting, the Council had directed the City Engineer to prepare a revised assessment roll for those 14 properties located on the comers abutting Amble Drive, Dunlap Street, and Tiller . . .. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 9 Lane. He noted the 14 residents had been notified by mail of the proposed revised assessment and were informed they could make comment at this Council meeting if they still had an objection to the assessment. William Krivit, 1252 Ingerson Road, stated he had a letter from an attorney regarding the proposed project, which he intended to present to the City. He asked for reconsideration of the Ingerson Court area, specifically mill and overlay of Ingerson Court instead of a complete reconstruction. Mayor Aplikowski asked if it was possible to remove Ingerson Court from the 2003 PMP project and still complete the Josephine Hills Lake Association property portion. Mr. Brown replied the road did not meet the standards, and had a poor surface rating. He indicated they advocated a reconstruction of the site, and if the storm sewer were constructed as proposed, they would need to trench down the middle of Ingerson Court. He stated a mill and overlay did not allow them to repair the drainage issues. Mr. Filla stated the first assessment roll was approved April 14, 2003, which indicated 30-days for residents to appeal. He said if the Council adopted the assessment roll for the comer lot owners, those residents also had a 30-day appeal window. He noted the assessments did not need to be certified with Ramsey County until October 15,2003, therefore, the City Council had time to analyze if Ingerson Court should be included in this project. Mayor Aplikowski requested the City Engineer meet with the residents on Ingerson Court to discuss this further. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to adopt Resolution No. 03-40: Adopting the Special Assessment Roll for Comer Lot Properties in the Karth Lake East and Ingerson Neighborhood Streets 2003 Pavement Management Plan. The motion carried unanimously (5-0). B. Resolution No. 03-39: Approvin!!: Plans and Specifications for Sealcoatin!!: Hamline/Snellin!!: 96/1 O. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 10 Mr. Brown stated he had completed the final construction plans and specifications for the 2003 Sealcoating Project The streets would include the area bound by Highway 96, Hamline Avenue, Snelling Avenue and 1-694. In addition, the Benton Way/Harriet Lane/Pine Tree Drive Neighborhoods would also be seal coated. The estimated construction cost for the project was approximately $50,000. The project would be funded by the City, and residents would not be assessed. He indicated informational letters were being sent to the property owners on the affected streets. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to adopt Resolution No. 03-39: Authorizing the advertisement for construction bids for the 2003 Sealcoating Project The motion carried unanimously (5-0). 8. ADMINISTRATION A. Resolution No. 03-30: Adoptinl!: the Data Practices Policy Ms. Young stated the Council had previously reviewed and amended the Arden Hills Data Practices Procedure and recommended the Council approve Resolution 03-30, adopting the Arden Hills Data Practices Procedure. Mr. Filla stated the Minnesota Data Practices Act required cities to have a policy regarding various types of data retained by cities and, that cities were required to review on an annual basis. MOTION: Councilmember Rem moved and Councilmember Holden seconded a motion to adopt Resolution No. 03-30: Adopting the Data Practices Policy. The motion carried unanimously (5- 0). B. Resolution No. 03-38: Adoptinl!: Vision and Core Values Ms. Young stated staff recommended the Council approve Resolution No. 03-38, adopting the Arden Hills Vision and Core Values, as follows: VISION . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 11 A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable City in which to live, work and play. CORE VALUES In bringing our vision into the future, we are committed to maintaining and building on our core values: · Strong neighborhoods and businesses · Community involvement and integration of old and new . Fiscal responsibility · Environmental awareness and stewardship · Effective, timely, and inclusive communication · Responsible stewardship of infrastructure, parks and trails · Community-based planning · Efficient and effective police and fire protection MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to adopt Resolution No. 03-38: Arden Hills Vision and Core Values. The motion carried unanimously (5- 0). CITY COUNCIL REPORTS Councilmember Grant stated the Parks, Trails and Recreation Committee would like to come to a Council Work Session to discuss funding. He noted the Maintenance Facility Task Force would have a meeting in the next few weeks to review final plans regarding the Joint Maintenance Facility. Councilmember Holden stated the Newsletter Committee would be meeting to discuss the TCAAP Bulletin, second edition. Councilmember Larson None. Councilmember Rem requested the Council meet with the City's Environmental Attorney regarding the TCAAP property. She asked for an update on the . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES APRIL 28, 2003 12 Environmental Symposium She requested discussion of the City assessment policy is placed on the May Work Session agenda. She requested the Frattallone request for a fertilizer variance be placed on a Council agenda in the near future. She noted she had attended the 2004 Pavement Management Program meeting and indicated the residents were concerned about Shoreline Lane becoming a through street. Mayor ApIikowski stated she had met with representatives from Senator Coleman's office previously; one issue discussed being a TCAAP environmental symposium She also stated the City had intended on inviting Senator Coleman to the proposed symposium She noted a Homeland Security Meeting was scheduled for Tuesday, April 29, in Roseville from 7:00-8:30 p.m, and invited the other Councilmembers to attend with her. Ms. Young: None. Mayor Aplikowski adjourned the Regular City Council Meeting at 10: 14 p.m Mayor NOTICE OF MEETINGS The next Council Meeting will be held Monday, May 12,2003 at 7:00 p.m in the Arden Hills Council Chambers.