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HomeMy WebLinkAboutCC 05-27-2003 . . . ~ ~HILLS MEETING MINUTES Approved: June 9, 2003 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MAY 27,2003,7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the Regular City Council meeting at 7:00 p.rn. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Brenda Holden, Gregg Larson and Lois Rem. Absent: None. Also present were Interim City AdministratorIDirector of Community Services, Aaron Parrish; City Attorney, Jerry Filla; City Planner, Peter Hellegers; Operations & Maintenance Director, Thomas Moore; and City Engineer, Greg Brown. 1. APPROVAL OF MEETING AGENDA The amended agenda was approved as presented. 2. APPROVAL OF MINUTES A. May 12,2003 Council Meeting B. May 19,2003 Work Session CounciImember Larson requested the following changes: None. CounciImember Grant requested the following changes: None. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 27, 2003 2 Councilmember Rem requested the following changes: May 19, 2003 Work Session Minutes, page 3, paragraph 6, she suggested adding that Mr. Parrish had explained the various funding sources and the impact of levy limits. Page 4, next to last paragraph replace with, "She said she was interested in having the Council discuss additional compensation for Interim Administrator Parrish and requested Ms. Young bring information concerning available options to the City Council at its May 27,2003 meeting. Council member Holden requested the following changes: May 19, 2003 Work Session Minutes, under heading 2.A., strike merit pay policy and replace the sentence with "He noted in 2002, some bonus pay was administered which was not in compliance with the Attorney General's office." Page 2, under the 2.B heading, replace the second sentence with "The illustration indicated slotted windows and a random pattern were being proposed to address the City Council's concerns." MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to approve the May 12, 2003 City Council Meeting Minutes and the May 19, 2003 Work Session as amended. The motion carried unanimously (5-0). 3. CONSENT CALENDAR a. Claims and Payroll b. Resolution No. 03-46: Accepting the 2002 Audit c. Payment NO.7: Visu-Sewer d. Award Bid: 2003 Sanitary Sewer Rehab Project (Lift Stations 2 & 5) MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INQUIRIES/INFORMATIONAL A. Resolution No. 03-44: Honoring Girl Scout Elise Marie Nelson Mayor Aplikowski presented Elise Marie Nelson with a Resolution acknowledging her achievement of the Girl Scout Gold Award. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 27, 2003 3 Elise Marie Nelson summarized her project for achieving the Girl Scout Gold A ward. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve Resolution No. 03-44: Honoring Girl Scout Elise Marie Nelson. The motion carried unanimously (5-0). B. Resolution No. 03-45: Honoring Girl Scout Lindsy E. Pomeroy MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve Resolution No. 03-45: Honoring Girl Scout Lindsy E. Pomeroy. The motion carried unanimously (5-0). c. Resolution No. 03-47: Acknowledging Employees Fred Reed, Sandra Berres, and Dave Winkel Mayor Aplikowski acknowledged employees Fred Reed for 25 years of service with the City of Arden Hills; Dave Winkel for 25 years of service with the City of Arden Hills; and Sandra Berres for 5 years of service with the City of Arden Hills. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve Resolution No. 03-47: Acknowledging employees Fred Reed, Sandra Berres, and Dave Winkel for their years of service with the City of Arden Hills. The motion carried unanimously (5-0). Dr. Krivit stated he had Kurt Leuthold, P.E. from Barr Engineering Company review the project he had talked about at a previous meeting. He stated he had sent the Councilmembers each a copy of the letter he received from the Mr. Leuthold. He noted this letter was supported by himself and his neighbors. He stated this review by Mr. Leuthold was done in order to look at Ingerson Court and not Ingerson Road. He indicated the engineer believed a mill and overlay was sufficient for Ingerson Court. He presented five photograhs of the road condition of Ingerson Court. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 27,2003 4 Mr. Brown stated he still supported a reconstruction of Ingerson Court for a number of reasons. Dr. Krivit requested that Ingerson Court be pulled off the reconstruction list for this year. Bob Woodburn, former Mayor of Arden Hills, stated a mill and overlay would not be inappropriate for Ingerson Court, but also doing nothing with the road would be inappropriate. He believed a mill and overlay was feasible for this road. Mayor Aplikowski asked if Mr. Krivit and Mr. Woodburn could accept the fact that the policy had changed regarding when roads would be reconstructed. She asked Mr. Woodburn if he could accept the neighborhood concept, instead of a worst-first policy. Mr. Woodburn stated he could accept it, but believed it was not appropriate. Councilmember Larson stated he did not see any point in debating any further and suggested it be discussed at the next Work Session. At that time, if there was a consensus and if it was appropriate, it would be brought back to a Council meeting. The Council decided to place this on the June 9, 2003 Council meeting agenda. 5. PUBLIC HEARINGS None. 6. COMMUNITY SERVICES A. PLANNING 1. Planninl!: Case No. 03-10: North Heil!:hts Church Concept Plan Mr. Hellegers explained the applicant was requesting a Concept Planned Unit Development review. He noted the proposed PUD would involve the addition of a 4,000 seat sanctuary, administration offices, youth activities room, a chapel, and a ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 27, 2003 5 . retreat center. He indicated the Planning Commission discussion mainly focused on traffic, landscaping, open space, and the design of the facility. Greg Anderson, Anderson Builders, summarized the project and requested feedback from the Council. Councilmember Grant requested a summary of the vanances that would be required. Mr. Hellegers summarized the variances in detail. Councilmember Holden expressed concern about the height of the building and the height ofthe cross. Mr. Parrish replied they were not allowed to regulate the height of those types of structures. . Councilmember Larson agreed with staff, but noted this would be brought forth as a Planned Unit Development, which would give the City additional flexibility. Councilmember Grant agreed they could not control the height of the cross, but they did the right to limit the variance upon which it stands. He noted this plan would change the character of the neighborhood with respect to trees being removed. He asked if there were any concept drawings of the buildings with the trees removed. Mr. Hellegers replied there was no rendering of what the building would look like without the trees. He noted there would be a significant amount of landscaping removed and this was a concern of the Planning Commission. He indicated the Planning Commission requested the applicant look at additional landscaping. Councilmember Grant asked if they had spoken with Rice Creek Watershed. Mr. Hellegers replied the applicant had spoken with them. . Councilmember Grant requested they keep in mind that there would be quite a bit of additional impervious surface, and they needed to take this into consideration as they remove the landscaping. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 27,2003 6 Councilmember Rem expressed concern about the impervious surface and how it would affect landscaping and drainage in the area. She requested the applicant keep in mind they are bordering residential areas and they should attempt to minimize the appearance of the impervious surface. She asked if they had looked into adding a parking ramp instead of a large parking lot. Councilmember Larson noted this was different kind of a church than what the City envisioned for a neighborhood church and expressed concern about the additional traffic, parking, and drainage issues. He stated if the applicant was going to concentrate all of the parking on one side, they needed to be sensitive to the neighbors and include additional screening. He agreed with a berm along that side. He stated he could not justify all of the signage they were requesting. He expressed concern about the lighting on the west side and asked them to consider this. He expressed concern that there would be more people utilizing the Snelling Avenue exit instead of the Highway 96 exit. Mayor Aplikowski stated she did not have a concern regarding the exits for the Church. She stated she was not concerned about shielding the building, but was concerned about the parking area. She requested the applicant have a safe exit out of the parking lot if they put in a berm. She stated she believed this was a neighborhood church and commended them. Randy Bolduc, Ellerbe Beckett, explained the reason they needed a five-foot higher building. Councilmember Grant stated the R-I Zoning for this location was not an issue for him. He believed it was great the church was expanding. Reverend Orlando Logelin, representative of North Heights, stated one of the Church's strengths was productions and the reason they needed a larger facility was for more open space and an area to store the equipment. Councilmember Larson asked that they consider not having a steeple that exceeded the height of the existing steeple. B. TCAAP . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 27,2003 7 None. 7. OPERATIONS AND MAINTENANCE None. 8. ADMINISTRATION 1. Resolution No. 03-48: Establishinl!: an Arden Hills Assessment Policy Task Force Mr. Parrish noted the Council had indicated they were interested in creating an Assessment Task Force and staff had prepared this Resolution for their approval. MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to approve Resolution No. 03-48: Establishing an Arden Hills Policy Assessment Task Force. The motion carried unanimously (5-0). CITY COUNCIL REPORTS Councilmember Grant - Stated the longer the City waits to hire an environmental attorney for TCAAP issues, the longer they would march down the path and wished they would have hired an environmental attorney sooner. He asked for an update on the landscaping around City Hall. Mr. Moore updated the Council on the landscaping plans. Mr. Parrish noted they were having a mediation session on June 17, 2003 at City Hall to review the contract with the contractor and architects. Councilmember Rem - Requested staff list when the Development Team was meeting on the calendar that is included in their packets. She inquired about the City retaining an environmental attorney for the TCAAP issues. Mr. Parrish replied staff was working on that issue. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES MAY 27,2003 8 Councilmember Holden - She stated the Newsletter Committee was meeting tomorrow morning. She asked for an update on the City Administrator position. She requested a list of cities that had acquired government properties in the past. Mr. Parrish replied they could obtain a list of cities that had taken an early transfer of government property. Councilmember Larson - He stated the Lake Johanna Volunteer Fire Department Board of Directors had met last week. Mayor Aplikowski - She stated she had contacted the Sheriffs Department regarding complaints she had received about a neighborhood nuisance in the Lake Johanna neighborhood. She reminded everyone that the Celebrating Arden Hills Beach Barbecue was going to be held on June 28, 2003 starts at 3:00 p.m. Mr. Parrish - None. Mayor Aplikowski adjourned the Regular City Council meeting at 8:45 p.m. . ,~~~. Beverly Ap owskI Mayor ~~ 4~~ Aaron Parrish Interim City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, June 9, 2003, at 7:00 p.m. in the Arden Hills Council Chambers.