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HomeMy WebLinkAboutCC 06-09-2003 . . ~ ---A~HILLS MEETING MINUTES Draft CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 9, 2003, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDEWROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the Regular City Council meeting at 7:00 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Brenda Holden, Gregg Larson, and Lois Rem. Absent: None. Also present were Interim City Administrator/Director of Community Services, Aaron Parrish; City Attorney, Jerry Filla; Deputy Clerk/Human Resources Director, Cynthia Young; Director of Operations and Maintenance, Thomas Moore; City Engineer, Greg Brown. 1. APPROVAL OF MEETING AGENDA The agenda was approved as presented. 2. APPROVAL OF MINUTES A. May 27,2003 Council Meeting Councilmember Larson requested the following changes: None. . Councilmember Grant requested the following changes: None. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 9, 2003 2 Councilmember Rem requested the following changes: Page 5, fifth paragraph, change the sentence to "Mr. Parrish replied they were not allowed to regulate the height of the cross." Councilmember Holden requested the following changes: None. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the May 27, 2003 City Council Meeting Minutes as amended. The motion carried unanimously (5-0). 3. CONSENT CALENDAR a. Claims and Payroll b. Resolution No. 03-49: A Resolution Recognizing Roberta Thompson for Service on the Newsletter Committee. Mayor Aplikowski read the Resolution recognizing Roberta Thompson. c. Josephine Hills Lake Association: Memorandum of Understanding MOTION: Councilmember Rem moved and Councilmember Grant seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 4. PUBLIC INQUIRIES/INFORMATIONAL None. 5. PUBLIC HEARINGS None. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 9, 2003 3 . 6. COMMUNITY SERVICES A. PLANNING None. 7. OPERATIONS AND MAINTENANCE A. Award Bid: 2003 Sealcoating Project Mr. Brown stated bids were received and opened for the 2003 sealcoating project. Three bids were received, with the lowest bid submitted by Pearson Bros., Inc. in the amount of $33,300.64. He noted he had not worked with Pearson Bros., Inc., but had checked their references. He indicated he was confident that Pearson Bros., Inc. was capable of successfully completing the work included with this project and recommended the award of the 2003 . sealcoating project to Pearson Bros., Inc. MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to award the 2003 sealcoating project to Pearson Bros., Inc. in the amount of $33,300.64. The motion carried unanimously (5-0). B. Award Bid: 2003 PMP Karth Lake East/Ingerson Neighborhood . Mr. Brown stated bids were received and opened for the 2003 PMP Karth Lake East/Ingerson Neighborhoods. He noted three bids had been received and Arndt Construction Company, Inc. submitted the lowest base bid, with a total base bid amount of $1,903,536.10. He noted the low bid was approximately $178,500 less than the engineer's estimate. He further stated he still recommended the reconstruction of Ingerson Court for the reasons as noted in his June 4, 2003 report. He indicated URS had experience working with Arndt Construction Company, Inc. and noted he was confident that Arndt Construction Company, Inc. was capable of successfully completing the work included in this project. He recommended awarding the bid to Arndt Construction Company, Inc. for the total amount of$I,903,356.10. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 9, 2003 4 MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to award the 2003 PMP Karth Lake East/Ingerson Neighborhood project to Arndt Construction Company, Inc. in the amount of$I,903,536.10. Robert Woodburn, 1220 Ingerson Court stated there was no need for the reconstruction. He asked if the offer of $100 per foot to complete the work in front of his home was brought to the Council by the Engineer. Mr. Parrish replied he did not believe this had been brought forward. Mr. Brown stated the issue had been brought to the Council and was discussed briefly. He further stated the actual cost was $200 per foot to complete. Mr. Woodburn offered $200 per foot. Mr. Brown stated Mr. Woodburn's current offer changed the dynamics of this and as long as this did not cost the City any money, he did not have an opinion either way at this time. Mr. Parrish stated they may take Mr. Woodburn's offer to staff for further evaluation and bring back a recommendation to the Council. William Krivit, 1252 Ingerson Court, stated the condition of Ingerson Court did not warrant reconstruction. He noted the traffic on Ingerson Court was minimal. He indicated he brought to the Council, at the previous meeting, a request for a mill and overlay instead of a reconstruction. Linda Swanson, 1124 Ingerson Road, stated she was not present to address the mill and overlay. She noted she was concerned about the proposed cul-de-sac change. She asked how many feet further the road would be from Mr. Woodburn's driveway. Mr. Brown replied currently it was approximately 30 feet. Ms. Swanson expressed concern about the impervious material and requested communication with the residents if any changes were proposed. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 9, 2003 5 Mayor Aplikowski stated they could remove Ingerson Court from the PMP project for further analysis, or they could keep the plan as it was. Councilmember Larson stated unless someone added an amendment or Council feels they need to look at Mr. Woodburn's offer, they did have a motion on the floor and they should vote on the motion. The motion carried unanimously (5-0). Ms. Swanson asked if this would affect the association project. Mr. Brown replied it would not. Mr. Woodburn stated there was insufficient parking in the area and there were no other parking options available. Councilmember Rem suggested he talk to staff and see if there were any additional parking options. 8. ADMINISTRATION A. Executive Search (Administrator/Clerk) Update Ms. Young updated the Council on the executive search for the Administrator/Clerk's position. Dr. Donna DeMenna, PDI, summarized the search process for the Council. Councilmember Holden summarized the criteria she used for her selection process and indicated she selected candidate numbers 3, 8, 9, and 11. Councilmember Larson summarized the criteria he used for his selection process and indicated he selected candidate numbers 6, 7, 8, and 11. Councilmember Rem summarized the criteria she used for her selection process and indicated she selected candidate numbers 3, 5, 9, and 11. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 9, 2003 6 Councilmember Grant summarized the criteria he used for his selection process and indicated he selected candidate numbers 3, 6, 8, and 11. Mayor Aplikowski stated she selected candidate numbers 2,5,7, and 10. Councilmember Holden noted candidate number 5 was the next candidate on her list. Mayor Aplikowski stated she would like to see candidate number 7 stay in as a candidate. Councilmember Larson agreed. Councilmember Rem stated the reason she did not vote for candidate number 7 was because she assumed candidate number 7 would get into the final phases of the interview process and she wanted to see what the other candidates brought to the City. She stated now that candidate number 7 looked as if it may not get into the final phases, she wanted to change candidate number 5 to candidate number 7. Ms. DeMenna, noted currently they had candidate numbers 3, 7, 8 and 11. Council member Larson stated he wanted to change his selection from candidate number 6 to candidate number 9. Councilmember Grant stated he also wanted to change his selection from candidate number 6 to candidate number 9. Ms. DeMenna stated they would be interviewing candidate numbers 3, 7, 8, 9 and 1 I. B. Environmental Attorney Update Mr. Parrish updated the Council on the Environmental Attorney search and recommended retaining Michael Comodeca as the environmental attorney. Councilmember Rem asked what other attorneys had they looked at. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 9, 2003 7 . Mr. Parrish replied he had not been able to come across another attorney that had experience with military base closure. He stated they had contacted a number of communities that had gone through an early transfer, as well as a professional association for names of environmental attorneys. He noted the only other name that repeatedly came up was the attorney their developer had and that was not a viable option. Councilmember Grant asked if staff had any idea of how many hours they might need an environmental attorney's assistance. Mr. Parrish replied he did not know and if he gave them a number, it would be a guess. He noted it would depend on how much of the process they wanted the attorney to be involved in. He stated he did not believe it would exceed the $60,000 funds they currently had. Councilmember Rem stated they could ask Mr. Comodeca the question as . to hours when they met with him. Mayor ApIikowski asked if it was time to bring an environmental attorney on board. The rest of the Council stated it was time. MOTION: Councilmember Rem moved and Councilmember Grant seconded a motion to retain the services of Michael Comodeca as the City's Environmental Attorney. The motion carried unanimously (5-0). C. 2004 Budl!et Uudate Mr. Parrish updated the Council on the potential impact the approved State Aid cuts and levy limit authority would have. CITY COUNCIL REPORTS Councilmember Grant - thanked the members of the Operations and Maintenance Department for making the numbers consistent on the Arden Hills population signs on Cleveland Avenue. . Councilmember Rem - no comments. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES JUNE 9, 2003 8 Councilmember Holden - stated the Newsletter Committee met on May 28th and the newsletter had been mailed to residents. Councilmember Larson - stated the Planning Commission met last week. He requested the City Attorney look into the Concealed Weapons law to ascertain if the City could post signs that no weapons are allowed on City Hall property. Mr. Parrish replied it was interpreted by the League of Minnesota Cities that a City is not allowed to have a sign up prohibiting guns, but they could prohibit employees from having guns on the property. Mayor Aplikowski - stated they would be having another business meeting some time this year. She stated the Post Office issue was not over, but they would continue to do the best they could. She requested Councilmembers get the correct information out regarding this issue as they are talking to people. Mr. Parrish - noted that Staff was attempting to set up a meeting with DSU and the Council as soon as possible. Mayor Aplikowski adjourned the Regular City Council Meeting at 8:45 p.m. j -<~ '4"/-C." Beverly Mayor /....... /'1 .h~.~/7~___~'. ~ (~?,v"'<....6~-;? Aaron Parrish Interim City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, June 30, 2003, at 7:00 p.m. in the Arden Hills Council Chambers.