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HomeMy WebLinkAboutCC 08-25-2003 . . . ~ ~~ILLS MEETING MINUTES Approved: September 8, 2003 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING AUGUST 25, 2003, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:02 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, and Lois Rem. Absent: Councilmember Brenda Holden. Also present were Interim City Administrator/Director of Community Services, Aaron Parrish; City Attorney, Jerry Filla; Deputy Clerk/Human Resources Director, Cynthia Young; Operations and Maintenance Director, Thomas J. Moore; City Engineer, Nick Landwer; City Planner, Pete Hellegers; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (4-0). 2. APPROVAL OF MINUTES A. B. July 28, 2003 Council Meeting August 18,2003 Council Work Session Councilmember Grant requested the following changes: None. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 25, 2003 2 . Council member Rem requested the following changes: Page 4, July 28, 2003 Council Meeting Minutes, insert the Councilmember who made the motion at the bottom of the page (Councilmember Holden). August 18, 2003 Council Work Session, note the adjournment time at 10:29 p.rn. Councilmember Larson requested the following changes: Page 10, July 28, 2003 Council Meeting, second paragraph, second to the last sentence, delete the word "where". Mayor Aplikowski requested the following changes: None. Mr. Parrish requested the following changes: None. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to approve the July 28, 2003 City Council Meeting Minutes and August 18, 2003 Council Work Session as amended. The motion carried unanimously (4-0). . 3. a. b. c. d. e. f. g. h. 1. CONSENT CALENDAR Claims and Payroll Payment #2: Arnt/2003 PMP Ingerson/Karth Lake FINAL PAYMENT: 2003 Seal coating Payment #1: Lift Station Nos. 2 & 5 Payment #7: 2002 Sanitary Sewer Payment #4: FINAL 2002 PMP Hunters Court and Waldon Place Personnel Policy: Amendments Cummings Park Drive Water Main Josephine East LLC: Release of Easement MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). . . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 25,2003 3 4. PUBLIC INQUIRIES/INFORMATIONAL Tom Lynch, 3220 North Hamline, stated he was at the meeting to note inconveniences regarding the construction on Highway 96 and Hamline. He stated his phone line had been cut; no mail for two days; the gas line was hit in front of his driveway; he could not get into his driveway for nine days; and he did not receive the required 24 hour notice before blocking his driveway. He indicated the apron in front of his driveway yet had not been installed and he was originally told they would only be unable to get into his driveway for one day. He indicated the dust was very bad, as well. He stated the ditch also needed to be cleaned in his area. Mr. Parrish noted staff would follow-up on these concerns and report to the Council at its next meeting. Mr. Landwer stated the ditch was a MNDOT ditch and staff had been in contact with them about cleaning it out. Mayor Aplikowski introduced City Administrator, Michelle Wolfe. 5. PUBLIC HEARINGS None. 6. COMMUNITY SERVICES A. Planning Case No. 03-18: Insty-Prints Sign Variance Mr. Hellegers stated applicant was requesting a Sign Standard Adjustment from the Signage Ordinance criteria for a freestanding sign along County Road E. He noted the Planning Commission recommended approval of this request with conditions as noted in staffs August 25,2003 report. Councilmember Grant asked whose responsibility was it to fix the barrier pole that was knocked down. Mr. Hellegers replied he was not sure whose responsibility it was to repair this barrier pole, but he would follow-up on this. Councilmember Grant requested the barrier pole be repaired. He also requested staff determine whose responsibility it was to maintain the grass in this area and make sure it was maintained. Mr. Moore stated it was the County's responsibility . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 25, 2003 4 to cut and maintain the grass in this area. He noted the County had stated they would cut the grass only as time permitted and now the City had taken over some of the maintenance on County property. He stated it appeared the businesses along County Road E maintained the front strip of grass, even though it was County property. Councilmember Larson summarized the concerns of the Planning Commission regarding the various materials being stored on the adjacent parcel by All American Engineering. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve Planning Case No. 03-18: Insty-Prints, 1207 County Road E, Sign Standard Adjustment, with the conditions as outlined in staffs August 25, 2003 report. The motion carried unanimously (4-0). B. Planning Case No. 03-19: Mohn Shoreland Variance Mr. Rellegers stated applicant was requesting a nine-foot variance to the Lakeshore setbacks established in the Zoning Ordinance and the Shoreland Management Ordinance. He indicated the Planning Commission recommended approval of this request with conditions as outlined in staffs August 25, 2003 report. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve Planning Case No. 03-19: Carolyn Mohn, 3459 Siems Court, Lakeshore Setback Variance with the conditions as outlined in staffs August 25, 2003 report. The motion carried unanimously (4-0). 7. OPERATIONS & MAINTENANCE A. Authorize to Advertise for bids: Lift Station #7 Mr. Landwer stated Lift Station #7 was located in the southwest comer of Lake Josephine in the Presbyterian Homes property. He indicated the existing lift station is of the old "can style" design and would be improved to be a submersible pump design. He noted this project was discussed at a recent work session as a . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 25, 2003 5 candidate to take advantage of the favorable bid climate and utilize funds allocated for lift station rehabilitation in 2003 and not encumbered by the Lift Station #2 and #5 rehabilitation project. He indicated the estimated project cost for Lift Station #7 was $110,000, which would be funded entirely by the City Sanitary Sewer Utility. He stated the project is planned to be combined with the Karth Lake Pumping Improvements for bidding with the intention of realizing some cost savings through economy of scale. He noted the City Engineer recommended the advertisement for construction bids for this station. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to authorize to advertise for bids for Lift Station #7. The motion carried unanimously (4-0). B. Resolution No. 03-55: Authorizing the Creation of the Karth Lake Improvement District & Set Public Hearing Mr. Parrish stated consistent with previous Council's direction, the Resolution approved the preliminary engineering study necessary to establish a Lake Improvement District around Karth Lake. In addition, a date for the public hearing to establish the district was also set. He noted it was necessary to give the DNR 40 days notice prior to the public hearing creating the district. He indicated to meet this deadline and still have the hearing on September 29, the engineering report was forwarded to the DNR on August 20. He stated if all goes according to plan, the district should be created and the bid for the project awarded at the September 29 meeting. Councilmember Larson asked what the lake level had dropped to since their last discussion. Mr. Moore replied the lake was going down 1/l0th of an inch a day. Councilmember Larson asked for clarification on the Lake Improvement District's responsibilities and asked how long would the District last. Mr. Filla replied the District would continue until Council decided it was no longer necessary. Councilmember Larson noted he hoped the District was disbanded once the assessments were paid for. He stated he believed the City should not get involved in trying to oversee the interest of the lakeshore property owners. He noted it was better if the residents set up their own association and not the City. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 25, 2003 6 MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to approve Resolution No. 03-55: Authorizing the creation of the Karth Lake Improvement District and set a public hearing. The motion carried unanimously (4-0). 8. ADMINISTRATION A. Resolution No. 03-54: Ramsey County Library/Arden Hills Branch Mr. Parrish stated based on previous Council direction, staff had prepared a draft resolution for Council review and approval. If approved, staff would forward the resolution to the Ramsey County Board of Commissioners and the Ramsey County Library Board to initiate further discussions. Councilmember Rem asked if a Council or staff member should present this Resolution to the Library Board in person. Mary Ann Lindberg, 1695 Brauberry Lane, stated it would be a good idea to have this Resolution presented to the Library Board in person at their next meeting. She noted she had spoken to a member of the Mounds View School Board and also the Mounds View City Council for their support in keeping this library open. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve Resolution No. 03-54, A Resolution Opposing the Closure of the Arden Hills Library. The motion carried unanimously (4-0). B. Resolution No. 03-56: A Resolution Opposing Closure of the Suburban Court Mr. Filla stated Ramsey County District Court was contemplating closure of the Maplewood Court to consolidate with its Law Enforcement Center in St. Paul. This resolution would oppose the closure of this Court and request the Court to examine possible solutions. He suggested directing the Resolution to the County Board. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 25,2003 7 MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve Resolution No. 03-56, a Resolution Opposing the Closure of the Maplewood Suburban Court and Requesting Ramsey County District Court Cooperatively Examine Possible Solutions. The motion carried unanimously (4-0). CITY COUNCIL REPORTS Mr. Parrish - Stated the City staff would be going back to non-summer hours of 8:00 a.m. to 4:30 p.m. starting September 2,2003. Councilmember Larson - Stated the Lake Johanna Fire Department now had a Board that governed the Fire Department. He noted the cities also had a Joint Powers Board and there was a proposal to combine the two Boards so there was only one Board, which he believed was a good idea. He thanked Mr. Parrish and the rest of the staff for their hard work during the transition time before the new City Administrator begins. Mr. Parrish noted all staff members had picked up extra work and also thanked the staff. Councilmember Larson - Stated he would be on vacation on September 30 and October 7, when the neighborhood meetings were scheduled. Councilmember Rem - Stated the Newsletter Committee was meeting this Wednesday. She noted there was a TCAAP tour also on Wednesday and on Thursday night the Advisory Panel was meeting. Councilmember Grant - Stated the PTRC was not meeting in August. He asked for an update on the Maintenance Facility from staff. Mr. Parrish replied they were waiting for draft documents, which they had not yet received. Councilmember Grant asked for an update on the underpass project. Mr. Moore replied the County had moved this project to next spring due to difficulties with the railroad easement. Mayor Aplikowski - Thanked Mr. Parrish for his hard work and staff for picking up extra work during the transition time. She stated she had a request from the Shoreview History Group for a Council picture. She asked staff for recommendations regarding this. . . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES AUGUST 25,2003 8 Ms. Young - Thanked Mr. Parrish for his leadership during the past seven months and welcomed Ms. Wolfe to the City. Mayor Aplikowski adjourned the Regular City Council Meeting at 8:27 p.rn. ~~~. Beverly ApI' owski Mayor /-;/ -... ~.~ . ~--7~ ...........) '/:' ~'--v-~ Aaron Parrish Interim City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, September 8, 2003 at 7:00 p.rn. in the Arden Hills Council Chambers.