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HomeMy WebLinkAboutCC 10-14-2003 . ~ ~~ILLS MEETING MINUTES FINAL CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING OCTOBER 14, 2003, 7:00 P,M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly ApJikowski called to order the regular City Council meeting at 7:02 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, . Gregg Larson, and Brenda Holden. Absent: Councilmember Lois Rem, with prior notice. Also present were City Administrator, Michelle Wolfe; Director of Community Development/Assistant City Administrator, Aaron Parrish; City Engineer, Nick Landwer; and Recording Secretary, Kathleen Altman. I. APPROVAL OF MEETING AGENDA MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (4-0). 2, APPROVAL OF MINUTES A. September 29,2003 Council Meeting Councilmember Grant requested the following changes: None. . Councilmember Larson requested the fonowing changes: Page 3, under item 5, second paragraph, change bBy-Laws to "By-Laws". --.-- ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 14, 2003 2 . Councilmember Holden requested the following changes: Page 11, where there is reference to the Glenview, Illinois Naval Base, should read the "former Naval Base afGlenview, Illinois". Mayor Aplikowski requested the following changes: None. Ms. Wolfe requested the following changes: None. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the September 29, 2003 City Council Meeting Minutes as amended. The motion carried unanimously (4-0). 3. CONSENT CALENDAR a. Claims and Payroll . b. Authorize to Advertise for Bids: Booster Station MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 4. PUBLIC INQUIRIES/INFORMATIONAL None. 5. PUBLIC HEARINGS None. 6, COMMUNITY DEVELOPMENT None. . . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 14,2003 3 . 7. FINANCE A, Authorize Purchase of Office Equipment: Folder Mr, Parrish stated staff would like to purchase a paper folding machine to help improve the efficiency of their utility billing operation by eliminating having to fold approximately 1,000 bills per month. In addition, the perforating feature on the machine would save money because the City would not have to purchase special perforated paper. Also, with the increased emphasis on communication and neighborhood involvement, the number of mailings this year has significantly increased. He noted overall, by purchasing a folding machine, it would allow staff time to be utilized more effectively. He asked Council to authorize the purchase of a paper folder in an amount not to exceed $3,000, with it to be equally funded out of the water and sewer enterprise funds. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to authorize staff to purchase a paper folder in an amount . not to exceed $3,000, with it to be equally funded out of the water and sewer enterprise funds. The motion carried unanimously (4-0). 8. OPERATIONS & MAINTENANCE A, Perrv Park Improvements Mr, Landwer stated bids were solicited from three contractors for the Perry Park Ball Field Improvement Project and Thomas and Sons Construction had the low bid in the amount of $42,698.75. He requested Council authorize staff to execute a purchase order with Thomas and Sons Construction for the Perry Park Ball Field Improvement in the amount of $42,698.75. He noted the contractor was set to start next week with completion in approximately mid-November. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to authorize staff to execute a purchase order with Thomas and Sons Construction for the Perry Park Ball Field Improvement in the amount of$42,698.75. The motion carried unanimously (4-0). . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 14, 2003 4 . B. Replacement of Trench Box Ms, Wolfe stated on August 24,2003, the Safety Trench Box was stolen from the Operations and Maintenance Building. She noted a report was filed with the Ramsey County Sheriff and League of Minnesota Cities Insurance Trust (LMCIT), which informed staff that this particular item might be eligible for some type of reimbursement. She noted the Safety Trench Box was scheduled for replacement in the 2004 CIP. She indicated staff had requested three bids for the replacement of the Safety Trench Box and the low bidder was United Rentals in the amount of $9,270. Funding for the purchase would be provided equally from the Water and Sanitary Sewer Enterprise Funds. She requested Council authorize staff to purchase the Hydra Shield Safety Trench Box from United Rentals at a cost not to exceed $9,270 and that the invoice be submitted to LMCIT and what is not covered be split equally between the Water and Sanitary Sewer Enterprise Funds. Council encouraged staff to increase the security around the Operations and Maintenance Building to ensure the new Safety Trench Box was not stolen again. . MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to authorize staff to purchase the Hydra Shield Safety Trench Box from United Rentals at a cost not to exceed $9,270 and that the invoice be submitted to LMCIT and what is not covered be split equally between the Water and Sanitary Sewer Enterprise Funds. The motion carried unanimously (4-0). 8, ADMINISTRATION A, Assessment Policv Task Force Ms, Wolfe stated one of the goals established by the Council this past spring was to form an Assessment Policy Task Force. Unfortunately, only one resident indicated interest in the task force. Council at that time directed that the process be put on hold and re-evaluated in the fall. She asked Council if they wanted to proceed with this task force. Council discussed the options and decided to proceed with the formation of the . task force and narrowing the scope of the discussions to the current assessment policy, the staff proposal and/or whatever else the task force comes up with. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 14, 2003 5 . B, Plannim!: Commission Vacancy Mr. Parrish stated a vacancy on the Planning Commission was created with the resignation of Cathy Smithknect. Since reappointment of the entire Planning Commission for 2004 was approaching, staff asked current Planning Commissioners whether or not they were interested in being reappointed for 2004. He indicated four out of the five Planning Commissioners responded and all indicated they would like to be reappointed. He asked Council to authorize staff to recruit to fill the existing Planning Commission vacancy. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to authorize staff to advertise the recruitment for the existing Planning Commission vacancy. The motion carried unanimously (4- 0). CITY COUNCIL REPORTS . Ms. Wolfe - Requested Council to come to the Work Session with dates for the January retreat. She indicated pictures had been scheduled for the beginning of the November Work Session. Mr. Parrish ~ None. Councilmember Larson - Noted that the renewal cycle for the various TCAAP fire protection contracts would begin soon. Councilmember Holden - Stated the Newsletter articles were due this week. Councilmember Grant - Stated he had attended two of the neighborhood meetings and thanked staff and Mayor Aplikowski for the presentations and preparation. He asked for an update on Karth Lake. Mr. Landwer replied they had a pre-construction meeting scheduled for this Thursday, October 16 and they hoped to start work within the next week or two. . Mayor Aplikowski - Stated Mr. Moore was ill at home and wished him a speedy recovery. She stated the Guidant project was looking good. She thanked staff for ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 14, 2003 6 . setting up all of the neighborhood meetings. She requested staff obtain statistical information with respect to crime in the City versus other cities in the area. Mayor Aplikowski adjourned the regular City Council meeting at 8: 15 p.m. . .1". ~ r n ;;J l~tr- ,~Or~' ( \\U~A1~ ~ A~ \ 1.1 ii' Beverly phkowskl Michelle Wolfe . Mayor City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, October 27,2003 at 7:00 p.m. in the Arden Hills Council Chambers. . .