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HomeMy WebLinkAboutCCWS 10-20-2003 . ~ /]'\~!-lILLS FINAL -_.. - -"-.---.' CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIl, WORK SESSION MONDAY, OCTOBER 20, 2003, 4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 1. CALL TO ORDER Mayor Aplikowski called the meeting to order at 5:00 p.m. Present: Councilmembers David Grant, Brenda Holden, Gregg Larson, and Lois Rem. Staff present: Administrator, Michelle Wolfe; Director of Community Development! Assistant Administrator, Aaron Parrish; Operations & Maintenance Director, Thomas .I. Moore; Deputy Clerk/HR Director, Cynthia Young; Planner, Peter lIellegers; Engineer Greg Brown; and, . Attorney Jerry Filla. 2.A TCAAP Vision & Goals and Initiation of Phase III Planning Mr. Parrish introduced an amended version of the Vision and Goals Statement, as prepared by DSU for the re-use of the TCAAP property, based upon input from the TCAAP Master Planning Advisory Panel. John Shardlow, DSU Mr. Shardlow reviewed the final version of thc Vision and Goals for the TCAAP property, highlighting the Master Planning Advisory Board's recommendations. The Council reviewed the recommended amendments and made additional changes to the goals, planning process, land use and housing, parks, trails and open space, development process, environment, and community character and identity. 2.B TCAAP Interim Development Agreement Amendment Bart Rehbein . Developer Team: Centex, Rehbein, Ryan (CRR) - ARDEN HILLS CITY COUNCIL WORKSESSION October 20, 2003 2 . Mr. Rehbein introduced two students from GellTIany, in attendance as part of their curriculum. Mr. Parrish introduced the Interim Development Agreement between the City and CRR, stating the fundamental change was that CRR is requesting master developer status. Councilmember Holden said she had not seen any activity from Centex regarding design quality issues and the promised TCAAP newsletter. Mr. Parrish explained that the Centex quality issue would be addressed in the master plan; regarding the newsletter, a draft had been received by staff, but some information was already out-dated. He stated the major focus at this point had been with Rehbein, but that thc two other partners, Ryan and Centex were equally as represented at this time. Mr. Rehbein stated he was aware of some cost savings within the current agreement had been reallocated to DSU. He noted Centex was aware that they . may not be the exclusive builder on the site, noting he expected the City would have a relatively high level of design standards, and Centex may opt out as the builder. Attorney Filla stated he was confident that the City would be able to impose total control over the design standards on the TCAAP site. He suggested the developer asked for some reassurance from the City that it would be the exclusive master developer on the project. Councilmember Larson asked Mr. Rehbein if the current costs were on track. John Hink Rehbein Companies Mr. Hink answered that the current "draws" were about where they should be. Council member Rem said she was still unclear about what the developer had done thus far, and requested the current City budget for the project, the CRR budget, and an environmental report that detailed responsibilities for mitigation of the TCAAP site. She stated she wanted to actually "see" the product Centex had . produced in Minnesota. ARDEN HILLS CITY COUNCIL WORKSESSION October 20,2003 , J . Mr. Rehbein said CRR did not want to duplicate the environmental work the MPCA had already accomplished, but he could bring more details to the Council. Attorney Filla encouraged the Council to state its specific request for information so the developer could provide it to them in a reasonable time-frame. Councilmember Larson stated he was not interested in pursuing another developer, but at this time, it is premature to talk about adopting the proposed amendments to the interim agreement. He suggested it may be more appropriate to bring forth the issue in six months. Councilmembers Grant and Holden echoed Councilmember Larson's comments, based on the fact that they needed more information. The consensus was that the Council was not rejecting the amendment to the interim agreement at this time. Rather, it needed more time to see the Centex product; budget items; and environmental information. . Mayor Aplikowski complimented Bart Rehbein for his efforts, which resulted in the success of the outcome of the Postal Service issue on the TCAAP property. 3. FINANCE: none 4.C Ramsey County Joint Maintenance Facility Al!:reement Mr. Parrish reviewed the joint agreement for ownership, financing, operations and use of the Ramsey County Public Works/Partners Facility. He said the agreement did not indicate actual ownership of the facility; rather the City had the right to occupy a portion of the facility, in perpetuity. He noted that, after ten years, the City could terminate the agreement, but the County could not initiate termination at any time. Mr. Filla stated the agreement had not been approved by Ramsey County at this time. lIe noted after ten years, options may be limited for the City should Mounds View or the City decide to terminate the agreement. . ARDEN HILLS CITY COUNCIL WORKSESSION October 20, 2003 4 . Brucc Thompson Ramsey County Mr. Thompson said the County's intent was for the City to enter into a long term agreement with it, well beyond the ten years stated in the agreement. Councilmember Grant asked if the City would consider its space in the facility as an asset. He requested the "common elements" and "common area" of the facility be delineated within the agreement. Mr. Filla said the City would assume liability for its contents, but not the structure. Councilmember Larson asked how the Ramsey County Sheriff's Patrol Station would be indicated. Mr. Thompson said the Ramsey County Sheriff's Patrol Station was being dealt with as a separate entity, and Mr. Filla noted there was a provision in the agreement indicating as such. . Mr. Filla said he would make the revisions, and bring to the County mid- November, and requested the Council see the final agreement at its November 10, 2003 meeting. 4.B 2004 PMP Street Vacations Mr. Filla detailed the areas of the 2004 PMP-Edgewater Neighborhood that were dedicated to public use in 1933 as a part of the plat of Lake Josephine Villas. He noted the Council had the authority to vacate the public's interest in a right-of-way. He said if a street vacation were approved, the full use of the right-of-way would revert to one or more ofthe adjoining property owners. The Council discussed the alternate access, existing public policies and the public safety issue. 4.A Karth Lake PUmpilll! Proiect Financin2 Options Mr. Parrish requested Council's direction concerning financing options for the pumping project. He presented four (4) financing scenarios for the project. . ---------- ---- ARDEN HILLS CITY COUNCIL WORKSESSlON October 20, 2003 5 . Councilmember Grant said the Council had initially agreed to a SO/50 split between the residents and the City as the funding option, but indicated his preference was a 60/40 (City 60, Residents 40) scenario of the construction expense only. Councilmember Larson said he preferred scenario #1 as his choice of options. Councilmember Holden said scenario's #2 or #3 were her preferred financing options. Councilmember Rem said scenario #2 was agreeable to her. Mayor Aplikowski said she preferred scenario #2. Councilmember Grant indicated he could agree to the SO/50 option. The majority of the Council agreed to a SO/50 option of the contract expenses only (Scenario #2). . Mr. Moore added that the current level of Karth Lake was low, and had not been measured in approximately three weeks. He mentioned the 2003 PMP sod on Ingerson Avenue was installed and weather permitting, the items on the final punch-list should be complete by October 24, 2003. 5. ADMINISTRATION: none COUNCIL COMMENTS: Councilmember Holden said she was pleased with the new calendar format; Anchor Bank is open. Councilmember Grant said the Femwood Channel plantings were impressive. Councilmember Larson: none. Councilmember Rem said she did not get to the School District Forum and there is an Arden Hills resident as a candidate in the upcoming school board election; the . videotape of the forum is available at the Arden Hills Library. ARDEN HILLS CITY COUNCIL WORKSESSION October 20, 2003 6 . Mayor Aplikowski asked staff to invite the three Mounds View High School students who earned perfect scores on the ACT/SAT to attend a Council meeting to be publicly recognized; a resident complimented staff. The meeting adjourned at 9:15 p,m. Respectfully submitted, Cynthia Young - Deputy Clerk/HR Director. ~~~' / Bever Aphkowski, MAYOR !, ,\ r. ; / .. \)' Michelle Wolfe, . .