Loading...
HomeMy WebLinkAboutCC 10-27-2003 . ~ ~HILLS MEETING MINUTES APPROVED CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING OCTOBER 27, 2003, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE Mayor Aplikowski requested a moment of silence for the people and cities in California for the losses they are sustaining. CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to . order the regular City Council meeting at 7:04 p.rn. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Lois Rem, Gregg Larson, and Brenda Holden. Absent: None. Also present were City Administrator, Michelle Wolfe; Director of Community Development/Assistant City Administrator, Aaron Parrish; City Attorney, Jerry Filla; Operations and Maintenance Director, Thomas Moore; City Engineer, Greg Brown; City Planner, Pete Hellegers; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Ms. Wolfe stated item 5A, Planning Case 03-12: Big Ten request for variance, was being added to the agenda, and item 6A, Planning Case No. 03-26: Ramsey County Public Works, 1425 W. Highway 96, Special Use Permit Amendment for Patrol Station Addition would be moved to item 5B. . ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27, 2003 2 . MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended, The motion carried unanimously (5-0), 2. APPROVAL OF MINUTES A. October 14,2003 Council Meeting B. October 20,2003 Work Session Councilmember Grant requested the following changes: Page 2, October 20 Worksession, first paragraph delete "Master Developer" and insert "Developer", and also change the order of CRR to read: Centex, Rehbein, Ryan (CRR). Page 5, October 20 Worksession, after fourth paragraph insert "Councilmember Grant said he could also support the 50/50 option." Councilmember Holden requested the following changes: None, . Councilmember Larson requested the following changes: Page 3, October 20 Worksession, second paragraph delete the word "although", Councilmember Rem requested the following changes: Page 2, October 20 Worksession, last paragraph remove the words "project budget" and insert "City budget for the project" Mayor Aplikowski requested the following changes: None. Ms. Wolfe requested the following changes: None. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the October 14, 2003 City Council Meeting Minutes and the October 20, 2003 Work Session Minutes as amended, The motion carried unanimously (5-0). 3. CONSENT CALENDAR . a. Claims and Payroll b. Payment #4: 2003 PMP (Amt Construction) c. Payment #3: Lift Stations #2 and #5 (Jay Bros. Construction) ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27,2003 3 . MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein, The motion carried unanimously (5-0). 4. PUBLIC INQUIRIES/INFORMATIONAL Lisa McCallum, 4418 Amble Circle stated she had lived in the City for 13 years. She noted her comments were related to the construction on Highway 96 and asked if there would be sound barriers once the construction was completed, She stated it was difficult to get across Hamline A venue and she felt that the city was just roads with no connection of neighborhoods. Mayor Aplikowski replied it was her understanding a sound barrier was not being considered at this time. Mr. Brown replied during the County's design process, a sound barrier was not . considered because of the number of driveway cuts. Ms. McCallum asked the City to be more conscientious about sending out more information regarding the Highway 96 construction. She also asked about a pedestrian crossing signal on Hamline Avenue, Councilmember Rem asked staff to look into the cost of adding a pedestrian crossing signal on Hamline Avenue, 5. PUBLIC HEARINGS A. Planninl!: Case No. 03-12, Bil!: Ten ReQuest for Variance Mayor Aplikowski opened the public hearing at 7:25 p.m. Mr. Hellegers stated the applicant requested this item be continued to the November 10,2003 Council Meeting. . MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to postpone the Public Hearing for Planning Case #03-12, Big Ten Request ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27,2003 4 . for Variance, to the November 10, 2003 Council Meeting at the request of applicant. The motion carried unanimously (5-0). B. Plannim!: Case No. 03-26: Ramsey County Public Works, 1425 W. Hiehway 96, Special Use Permit Amendment for Patrol Station Addition Mayor Aplikowski opened the public hearing at 7:27 p.m. Mr. Hellegers stated applicant was requesting a Special Use Pellllit Amendment for a Patrol Station Addition. He noted the Planning Commission had made a determination that in reviewing the proposed amendment to the Special Use Permit, the Commission consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of surrounding land, in particular, and the community as a whole. In addition, that the facts and circumstances of the particular case warranted granting of the amendment to the Special Use Permit. He indicated the Planning Commission had . approved the amendment with conditions as noted in staff's October 27, 2003 report. Councilmember Holden asked about the holding pond and what impact the SUP Amendment would have on it Mr. Hellegers replied the holding pond was designed to be larger than what was needed, therefore this project should not make an impact on the holding pond. Councilmember Larson expressed concern about the water patrol cold storage facility. He stated it would be difficult to screen, and the back side had no windows that faced onto the National Guard property. He asked why it could not be moved behind the cold storage on Highway 96, Mr. Hellegers replied part of the building was considered to be an alternate use and would not be constructed at this time, He indicated in the future, the National Guard had plans to place a building close to the property line and that was the reason they would not add screening along this building, Councilmember Larson asked why the building couldn't be located more to the . north instead of along the property line. ----- ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27,2003 5 . Doug Wild, BWBR Architects, stated the reason the water patrol building was located where it was placed was because of where the utilities were located in the area. Councilmember Larson asked if they could put windows along the south and west walls. Mr. Wild stated they were having another meeting this week regarding the building elevations and he would bring this request up for consideration. However, he noted it was not possible to add windows to the west side due to Building Code requirements. Bruce Thompson, Ramsey County Assistant Director of Property Management, asked if Council would be agreeable to adding additional trees around the building instead of windows. Councilmember Larson replied he would like to see some changes to the building rather than just adding additional landscaping. He suggested moving the building farther away from the property line. He noted his main concern was the . aesthetics of the building, Council member Rem stated she believed Council should consider whether Councilmember Larson's concerns were concerns of the entire Council. She stated she was not in objection to the project as proposed. Councilmember Grant agreed with Councilmember Larson regarding the aesthetics of the building, He stated he would also like to see additional screening. He asked where the future expandability for the City would be located. Mr. Thompson replied a separate building could be constructed; an addition could be made onto the west end of the building; or the City could take some of the County's cold storage. He noted there were other places the City could expand on the site. Mayor Aplikowski closed the public hearing at 8:07 p.m. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve Planning Case #03-26, Ramsey County Partners . Public Works Facility & Sheriff Station, 1425 West Highway 96, Special Use Permit Amendment to allow for the addition of the Sheriff Station to the Public Works Facility with the 18 conditions as ---..----- ----- ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27, 2003 6 . noted in staffs October 27, 2003 report and adding a condition 19 to read: The applicant shall add additional caliper inches of screening trees, including evergreens, to the west wall of the water patrol storage building in an amount approved by the City Planner, and also to allow a change in the Site Plan for the addition and relocation of the Salt/Sand building. Mr. Thompson requested Council amend Condition Number 4 to read: Applicant shall submit a revised landscaping plan for approval by the City Planner. He noted this would allow them to use the workhouse nursery, which would mean smaller trees, but additional trees being added. The Council accepted Mr. Thompson's requested change to condition number 4. The motion carried unanimously (5-0). 6. COMMUNITY SERVICES . A. Approval of Vision and Goals for the Twin Cities Armv Ammunitions Property (TCAAP) Mr. Parrish presented a revised draft of the Vision and Goals for Twin Cities Army Ammunitions Property (TCAAP) for Council consideration and approval. He noted this document would be placed on the City's website for public review. Councilmember Larson suggested some minor changes to the document. David Hamernick, Minnesota Army National Guard, asked that there be a clear distinction between TCAAP and the Army National Guard property. He stated he did not have any problems with the goals as presented, but he wanted to see two separate definitions for the property, He expressed concern about confusion by the general public regarding what was TCAAP property and what was the Army National Guard property. Mr. Parrish suggested clarifying the definitions portion of the document to . include the area currently under the jurisdiction of the National Guard and revise the existing definitions to clarify the portion of the excess TCAAP property. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27, 2003 7 . Mr. Filla suggested adding acreage amounts to the definitions. He also suggested they find a name for the remainder of the property that did not include TCAAP. Mr. Parrish stated staff would reword and revise the definitions and bring this back to Council for consideration. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to table the Vision and Goals for the Twin Cities Army Ammunitions Property (TCAAP). The motion carried unanimously (5-0). 7. FINANCE None. 8. OPERATIONS & MAINTENANCE . A. Resolution No. 03-64: Orderine: Preparation of Feasibilitv Report for 2004 PMP, Ede:ewater Neie:hborhood Mr. Brown stated this Resolution proposed to improve the streets in the Edgewater neighborhood, and to assess the benefited property for a portion of the cost of the improvement. MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to approve Resolution No. 03-64: Ordering Preparation of Feasibility Report for 2004 PMP, Edgewater Neighborhood. The motion carried unanimously (5-0). B. Vehicle Replacement: 1995 Ford F250 Mr. Moore stated on August 28,2003 Operations and Maintenance vehicle #109 was involved in an accident. No injuries were involved and an accident report was filed by the Ramsey County Sheriff's Department. He indicated the League of . Minnesota Cities Insurance Trust (LMCIT) was also contacted and all of the necessary reports were filed. He noted the vehicle received extensive damage and was not drivable. He indicated the proposed replacement vehicle would be a 2004 ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27, 2003 8 . Ford F250, Super Duty, 4x4 truck equipped with a trailer tow package, snow plow package and maximum tread tires. The cost of this vehicle, with sales tax and license included was $22,572.64. In addition it would cost $1,500 to have the vehicle painted Arden Hills tan and utilities, with sales tax, would cost an additional $5,927.36. He stated the final cost of the proposed replacement vehicle was $30,000. He noted the proposed vehicle replacement was not anticipated at this time and thus this is an unbudgeted item. He recommended funds come from the water fund, sewer fund, and general fund in the amount of $8,000 equally, as well as a $6,000 check issued by the LMCIT. Councilmember Rem asked if all of the extras asked for in this new vehicle was included in the totaled vehicle. Mr. Moore replied this vehicle would not have an extra gas tank and storage box. He noted the gas tank and storage box that was on the totaled vehicle was salvaged and used on another City vehicle. MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to approve the purchase of a 2004 Ford F250, Super Duty, . 4x4 truck equipped with a trailer tow package, snow plow package and maximum tread tires from Superior Ford with the vehicle to be painted Arden Hills Tan and the proper utilities to be installed for a total cost not to exceed $30,000. The motion carried unanimously (5- 0). C. Karth Lake Financin2 Option Mr. Parrish reviewed the options available for financing the Karth Lake Pumping Project for Council consideration and approval. MOTION: Mayor Aplikowski moved and Councilmember Holden seconded a motion to approve the following: (a) That the $98,700 construction contract cost be split equally (50/50) between the City and Lake Improvement District. (b) That taxes be levied against the Lake Improvement District for a period of three years in an amount not to exceed $49,350 beginning with taxes payable in 2005. (c) That the City portion of the overall project cost be funded out of the surface . water management fund. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27, 2003 9 . Councilmember Larson stated he would be voting against this because they had originally agreed that this would be a 50/50 split for the whole project and not a portion of it and he believed the whole project cost should be split 50/50. The motion carried (4-1) (Councilmember Larson - Nay). 9. ADMINISTRA nON A. Arden Hills Librarv - Update and Discussion Ms. Wolfe updated Council on the Arden Hills Library for 2004. She noted with the severe budget constraints, the library would have a $100,000 shortfall. She asked Council discuss possible opportunities for funding the 2004 funding gap. Mr. Matt Anderson, Ramsey County Library Board Chair, summarized for Council what it would take to keep the Arden Hills Library open through 2004. . Alice Jo Carlson, Director of Ramsey County Libraries, stated the entire library system had substantially cut their collection spending. Councilmember Grant pointed out the library was in the ideal location for Valentine Hills Elementary and Mounds View High School use. He stated his concern that if the library was closed, it would never reopen. He asked they relay this concern to the County Board, Councilmember Rem noted she was planning on attending the public hearing to show support for the library, Council member Larson asked what would be different in 2004 that would change the ultimate outcome of the library. He asked if this would only allow the library to continue for one year, and they would be dealing with this same issue a year from now. Mr. Anderson replied they hoped the legislature would reevaluate the levy limit next year and also the County would be studying the library's structural options during the next year. . Mr. Parrish noted there were a number of options the Council could look at for funding and staff could bring this back to Council with proposed options at their next meeting, ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27,2003 10 . Councilmember Larson indicated if the City would fund some portion of the library for 2004, the Council should require a commitment from the County Board that a new library would be constructed. Council requested staff prepare a proposal for the November 3, 2003 County Board meeting indicating the City's support of the library. MOTION: Councilmember Holden moved and Councilmember Rem seconded a motion to approve partnering with the Ramsey County Library Board to finance 2004 operating costs with the following conditions: A. A financing plan be brought forth for Council approval and consideration. B. The City partner with the Library Board for fundraising, with all proceeds going to defray the City's contribution. C. The County Board provides a commitment to reconstruct . the library in 2005. The motion carried unanimously (5-0). MOTION: Councilmember Grant moved and Councilmember Rem seconded a motion to extend the Council meeting to 10:30 p.m. The motion carried unanimously (5-0). B. Finance Director: Hirinl!: Process Update Ms. Wolfe updated the Council on the new Finance Director hiring process. MOTION: Councilmember Rem moved and Councilmember Grant seconded a motion to approve the processes outlined in the City Administrator's October 22, 2003 memorandum, including the costs for the management & leadership assessments, The motion carried unanimously (5-0). . --- ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 27,2003 11 . CITY COUNCIL REPORTS Councilmember Holden - Stated the Newsletter Committee would be meeting this Wednesday at 5:30 p.rn. Councilmember Larson - Stated he would not be at the November 17 Council Worksession. Councilmember Rem - Stated she would be at the County Board hearing on November 3, 2003. She noted Human Rights Day would be held on December 5, 2003, Councilmember Grant - Stated the PTRC would be meeting Wednesday night and he would take to the PTRC the Hamline issue brought up tonight of trail versus street light. He publicly expressed his appreciation for the work of the Planning Commission on the Maintenance Facility Sheriffs request. . Mayor Aplikowski - Stated Anchor Bank was having an open house on November 6 and the Council had been invited to attend. She stated the neighborhood meeting for precinct 4 would be held tomorrow night at City Hall starting at 7:30 p.rn. Ms. Wolfe - Stated the she and Mayor Aplikowski met with the Mayor and City Manager of New Brighton, who requested a joint meeting on November 13 at 5:30 p.rn. regarding transportation as well as other issues going on within their community, and to present the Law Enforcement Services proposal at the same time, Mayor Aplikowski adjourned the regular City Council meeting at 10:21} p.~ ~ . , 1" j^ r . I "1/ ! Ii .! ! ~ It- '~ lN~' I. everly ~kO~ MIchelle Wolfe Mayor City Administrator NOTICE OF MEETINGS . The next Council Meeting will be held Monday, November 10, 2003 at 7:00 p,m. in the Arden Hills Council Chambers. ------