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HomeMy WebLinkAboutCCWS 10-16-2000 . MEETING MINUTES eITY eOUNeIL WORKSESSION MONDAY, oeTOBER 16, 2000 4:45 P.M. - eITY HALL, 4364 WEST ROUND LAKE ROAD eALL TO ORDER Acting Mayor Gregg Larson called the meeting to order at 4:47 p.m. Those present included Councilmembers Beverly Aplikowski and David Grant. Councilmember Rem arrived at 4:53 p.m. and Mayor Probst arrived at 4:56 p.m., at which time Acting Mayor Larson turned the gavel over to Mayor Probst. Staff present included City Administrator, Joe Lynch; Public Works Director, Dwayne Stafford; Parks and Recreation Director, Tom Moore; Planner, Jennifer Chaput; and Recording Secretary, Sheila Stowell. City Accountant, Terry Post arrived at approximately 6:15 p.m. OUARTERL Y WRITTEN DEPARTMENT REPORTS Couneilmembers reviewed written quarterly department reports with staff. DEREK HAMES. SHIKARI DESIGN. INe.. LOGO DESIGN . Derek Hames was present to present more finalized versions of the City's proposed new logo. 1t was the consensus of the Council that the centered design was preferable. After Council discussion, Mr. Hames was directed to return with paper samples; with and without lines separating information by moving text to bottom; and newsletter and sign samples. Mr. Hames reminded Couneilmembers of an upcoming meeting with the City Event Task Force, and stated he would like to know the preferred logo prior to that meeting. STAFF DlSeUSSION ITEMS PUBLIe WORKS DEPARTMENT Proposed Ordinance Amendment (Grease Traps) Mr. Stafford advised Councilmembers that recent televising ofthe City's sanitary sewer system has provided evidence of numerous grease clogs. Staff is recommending a proposed ordinance amendment requiring grease traps for city restaurants, to reduce maintenance. Staff would request Council action at a future regular Council meeting. . ARDEN HILLS eITY eOUNeIL WORKSESSION - oeTOBER 16, 2000 2 . It was the consensus of the Council that, if such an ordinance was passed, the offenders be given notification prior to penalties being applied; and suggested an informational notice be provided to the potential offenders prior to scheduling a public hearing. Staff was directed to provide a draft ordinance for Council review; some suggested dates for informational meetings; and public hearing. RecyeIing eontraet - Request for Proposals (RFP's) Mr. Stafford reviewed options for RFP's for renewal of the City's Curbside Recycling Contract. Staff was directed to prepare a generic RFP; consider the lowest bidder with the possibility in sharing in cost reductions due to market success; seek a two-year term, with optional renewal at City's discretion. Proposed Improvements, Ingerson Lift Station Mr. Stafford reviewed the proposed improvements to the Ingerson Lift Station, as part of the continuing capital improvement schedule, funded through the sanitary sewer fund. Staff was directed to explore the ownership of adjoining property; review size needed for the lift station; and to proceed with the proj ect as outlined. FINANeE DEPARTMENT . 2001 Budget Discussion Items Mr. Post reviewed various items in his staff memo to City Administrator Lynch dated October 12, 2000, and reviewed future requirements in Government Accounting Board Standards (GASB) Pronouncement No. 34. Discussion items included the 2001 - 2005 Capital Improvement Plan (CIP); and previous first Pavement Management Program (PMP) approach, rather than the recently proposed neighborhood approach. Staff was directed to stay the course for the time being; with discussions on revising the PMP to be scheduled by mid-November. Mayor Probst directed staff to contact the League of Minnesota Cities (LMC) to facilitate discussion with the City Council at a future date on decision-making skills. Mayor Probst requested that the PMP discussion occur at a later date, once staff has had a chance to review various options. Councilmember Aplikowski suggested that Councilmembers commit to additional meeting time in order to discuss the future of the City's Pavement Management Plan. . - ARDEN HILLS eITY eOUNeIL WORKSESSION - OCTOBER 16, 2000 3 ADMINISTRATION DEPARTMENT . Councilmembers discussed the Association of Metropolitan Municipalities (AMM) 2001 Policy Priorities 200 I. It was the consensus of the Council that they were disappointed in the list oflegislative initiatives. After discussion, the Council selected three (3) priorities to forward to the AMM, by action at their October 30, 2000 regular City Council meeting. Those priorities are as follows: . I-A - Levy Limits (Revenue) . V-B - Regional Transit System (Transportation) . Other - Sales Tax Repeal eOUNeIL eOMMENTS Councilmember Rem noted that the Operations and Finance Committee meeting was scheduled with discussion centering on HACA and streetlights. Councilmember Grant stated that he had been approached by several neighbors regarding burning regulations. Councilmember Larson had no comments. . Councilmember Aplikowski spoke regarding Ms. Lemberg's concerns (1401 Skiles Lane) regarding the neighbor's fireplace and the invasiveness of the smoke in their home. Couneilmember Aplikowski advised that the City Events Task Force would be meeting in the near future, and would like to suggest that a calendar 0 f the celebration events be documented, rather than serve as a sale item at the event. Mayor Probst reviewed several events he has been requested to attend in his capacity as Mayor and TCAAP-related activities. eITY ADMINISTRATOR eOMMENTS Mr. Lynch had no comments. ADJOURN MOTION: Councilmember Grant moved and Couneilmember Rem seconded a motion to adjourn the meeting at 7:45 p.m. The motion carried unanimously (5- 0). .