HomeMy WebLinkAboutCC 06-07-1999
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MINUTES
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL COUNCIL MEETING
JUNE 7, 1999,5:00 P.M.
CITY HALL, 4364 WEST ROUND LAKE ROAD
CALL TO ORDER
Pursuant to due call and notice thereof, Mayor Dennis Probst called to order a Special
City Council meeting at 5:07 p.m.
The purpose of the meeting was to review and consider action on a construction contract
for the purposed City Hall facility.
Present:
Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Paul
Malone, and Lois Rem
Absent:
Councilmember Gregg Larson
Also present were: City Administrator, Brian Fritsinger; City Accountant, Terrance Post;
and Administrative Secretary, Sheila Stowell.
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ADOPT AGENDA
MOTION:
Councilmember Aplikowski moved and Councilmember Rem seconded a
motion to adopt the agenda for the June 7, 1999, special City Council
meeting. The motion carried unanimously (4-0),
CITY HALL CONSTRUCTION BID CONSIDERATION
City Administrator Fritsinger provided a brief overview of the requested action by the
Council, stating that the ninety (90) day window since the receipt of bids, was set to
expire on June 9, 1999.
Mr. Fritsinger stated that he had been in weekly contact with Rochon Corporation, and
the contractor remained very receptive to working with the City and had spent
considerable time in working with the project subcontractors in continuing to honor their
bids. A bench handout was provided, in the form of a letter dated May 24, 1999 from
Mr. Robert S. Dew, Project Manager, with Rochon Corporation; and a letter dated May
28, 1999 from Mr. Peter Vesterholt of Architectural Alliance, outlining approximate
additional costs that would be incurred in rejecting bids at this time, or costs for
temporary heat and protection of materials during winter construction ofthe shell, if the
bid period were extended through August 1, 1999.
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ARDEN HILLS CITY COUNCIL - JUNE 7, 1999
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Mr. Fritsinger also updated Councilmembers on the status of the legislation regarding the
land transfer, with the House version scheduled to go to the floor on Tuesday, June 8,
1999, and the Senate version already approved,
Mr. Post and Mr. Fritsinger updated Councilmembers on their respective conversations
with Mr. Michael Fix, Minnesota National Guard Commander's Representative and
Environmental Engineer at the Twin Cities Army Ammunition Plant (TCAAP) site, and
Congressman Vento's office regarding additional agreements required and a timetable for
the City to access the proposed City Hall construction site. Mr, Fritsinger stated that
National Guard representatives would be reviewing more details of the agreement later
this week, and would notify City Hall of the outcomes of these conversations.
Mayor Probst alluded to the recent press conference, and the specific comments of Mr.
Paul Woodhouse, Leader, Operations and Management Team, Industrial Operations
Command, United States Army, regarding the transfer process. Mr. Woodhouse had
stated that an agreement would be required to cover the actual transfer, National Guard
use of facility, and other considerations. There was some discussion, but no actual
determination, of the City obtaining Right of Entry permission prior to the actual
agreements being signed.
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Mr. Tom Lynch, a resident and former architect, 3220 North Hamline Avenne,
cautioned the City Council on signing a contract without a determined construction start
date, stating the City would be open to winter construction costs, and suggesting a Letter
of Intent be considered in order to hold the bids during the extension period.
Mr. Fritsinger stated that the May 24, 1999 letter from Rochon Corporation was not an
enforceable document, simply a "good faith" letter of the intent of the contractor.
Mr. Post and Mr. Fritsinger respectively outlined their specific conversations with City
Attorney Filla regarding the need for a formal agreement.
Councilmembers discussed the options available to the City, and the ramifications of
those various options.
MOTION:
Councilmember Malone moved, and Councilmember Aplikowski
seconded a motion to adopt Resolution No. 99-17 entitled, "Resolution
Extending Bid Acceptance Date," Motion carried unanimously (4-0).
ADJOURN
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MOTIO~t ~C~, cilmember Malone moved and Councilmember Aplikowski seconded
~. IY. . ",;"" ,,, ""j"~" "" mre"",,. 5,27 P~~'d
/7/ / ammously (4-0).-
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bennis Pr0'f;st Man ntsinger
Mayor City Administrator