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HomeMy WebLinkAbout02-10-25-RAPPROVAL OF AGENDA TCAAP/Rice Creek Commons Update Jessica Jagoe, Interim City Administrator PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. RESPONSE TO PUBLIC INQUIRIES PUBLIC PRESENTATIONS Twin Cities North Chamber Of Commerce Updates John Connelly, TCNCC President MEMO.PDF ATTACHMENT A.PDF STAFF COMMENTS APPROVAL OF MINUTES January 13, 2025 City Council Work Session 01 -13 -25 WS.PDF January 13, 2025 Regular City Council 01 -13 -25 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Joua Yang, Finance Director MEMO.PDF Motion To Approve Residential Recycling Services Contract With Walters Recycling And Refuse, Inc. Jen Estling, Deputy Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve City Newsletter Policy Jessica Jagoe, Interim City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve 2025 -2027 Collective Bargaining Agreement Amendment – IUOE 49 Jessica Jagoe, Interim City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize Recruitment Of Parks And Recreation Manager Position Jessica Jagoe, Interim City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Authorize Recruitment Of Public Works Parks Lead And Utilities Lead Positions Jessica Jagoe, Interim City Administrator MEMO.PDF Motion To Approve Resolution 2025 -011 Supporting Lake Johanna Fire Department New Headquarters Station Construction And Funding And Resolution 2025 -021 For MN Department Of Public Safety Grant Funding Assistance For Lake Johanna Fire Department Jessica Jagoe, Interim City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2025 -012 Accepting Bid And Awarding Contract To BRZ Coatings, Inc. –South Tower Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Payment To Ramsey County For Lexington Avenue Reconstruction Project City Right -Of-Way Costs David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -013 Approving Plans And Specifications And Ordering Solicitation Of Quotes –2025 Park Improvement Project (Freeway Park And Arden Oaks Park) David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2025 -014 Approving Plans And Specifications And Ordering Advertisement For Bids –Lift Station No. 5 Rehabilitation Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve 2025 Purchase Of Bobcat Toolcat David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Order Of 2026 Tanker Truck Replacement David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve 2025 Purchase Of Two Toro Zero Turn Mowers David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Accept City Administrator Contract Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -015 Appointing Dan Dietz As Chair And Liz Johnson As Vice Chair To The PTRC Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of Rob Williams From The Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Resolution 2025 -016 Approving Planned Unit Development (PUD) Amendment And Site Plan Review –4200 Round Lake Road -Planning Case 24 -020 Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF Motion To Approve Professional Services Agreement Extension With Rainbow Tree Care Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve Resolution 2025 -017 Accepting Bid And Awarding Contract To Hydro -Klean –2025 CIPP Lining Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2025 -018 Providing For The Issuance And Sale Of General Obligation Bonds Joua Yang, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Hiring Permit Technician/Office Support Specialist Jessica Jagoe, Interim City Administrator MEMO.PDF Motion To Approve Resolution 2025 -019 Appointing Kyle Sorenson To The Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -020 Renaming The Section Of Old Highway 8 Between County Road I West And County Road H As Rice Creek Parkway Austin Rademacher, Building Official MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Kurt Weber Regular City Council Agenda February 10, 2025 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.org/320/Watch - City -Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 4. 5. 5.A. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 8.D. Documents: 8.E. Documents: 8.F. Documents: 8.G. Documents: 8.H. Documents: 8.I. Documents: 8.J. Documents: 8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 8.R. Documents: 8.S. Documents: 8.T. Documents: 8.U. Documents: 8.V. Documents: 8.W. Documents: 8.X. Documents: 9. 10. 11. 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIES PUBLIC PRESENTATIONS Twin Cities North Chamber Of Commerce Updates John Connelly, TCNCC President MEMO.PDF ATTACHMENT A.PDF STAFF COMMENTS APPROVAL OF MINUTES January 13, 2025 City Council Work Session 01 -13 -25 WS.PDF January 13, 2025 Regular City Council 01 -13 -25 -R.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Joua Yang, Finance Director MEMO.PDF Motion To Approve Residential Recycling Services Contract With Walters Recycling And Refuse, Inc. Jen Estling, Deputy Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve City Newsletter Policy Jessica Jagoe, Interim City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve 2025 -2027 Collective Bargaining Agreement Amendment – IUOE 49 Jessica Jagoe, Interim City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize Recruitment Of Parks And Recreation Manager Position Jessica Jagoe, Interim City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Authorize Recruitment Of Public Works Parks Lead And Utilities Lead Positions Jessica Jagoe, Interim City Administrator MEMO.PDF Motion To Approve Resolution 2025 -011 Supporting Lake Johanna Fire Department New Headquarters Station Construction And Funding And Resolution 2025 -021 For MN Department Of Public Safety Grant Funding Assistance For Lake Johanna Fire Department Jessica Jagoe, Interim City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2025 -012 Accepting Bid And Awarding Contract To BRZ Coatings, Inc. –South Tower Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Payment To Ramsey County For Lexington Avenue Reconstruction Project City Right -Of-Way Costs David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -013 Approving Plans And Specifications And Ordering Solicitation Of Quotes –2025 Park Improvement Project (Freeway Park And Arden Oaks Park) David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2025 -014 Approving Plans And Specifications And Ordering Advertisement For Bids –Lift Station No. 5 Rehabilitation Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve 2025 Purchase Of Bobcat Toolcat David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Order Of 2026 Tanker Truck Replacement David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve 2025 Purchase Of Two Toro Zero Turn Mowers David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Accept City Administrator Contract Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -015 Appointing Dan Dietz As Chair And Liz Johnson As Vice Chair To The PTRC Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of Rob Williams From The Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Resolution 2025 -016 Approving Planned Unit Development (PUD) Amendment And Site Plan Review –4200 Round Lake Road -Planning Case 24 -020 Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF Motion To Approve Professional Services Agreement Extension With Rainbow Tree Care Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve Resolution 2025 -017 Accepting Bid And Awarding Contract To Hydro -Klean –2025 CIPP Lining Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2025 -018 Providing For The Issuance And Sale Of General Obligation Bonds Joua Yang, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Hiring Permit Technician/Office Support Specialist Jessica Jagoe, Interim City Administrator MEMO.PDF Motion To Approve Resolution 2025 -019 Appointing Kyle Sorenson To The Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -020 Renaming The Section Of Old Highway 8 Between County Road I West And County Road H As Rice Creek Parkway Austin Rademacher, Building Official MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda February 10, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4. 5. 5.A. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 8.D. Documents: 8.E. Documents: 8.F. Documents: 8.G. Documents: 8.H. Documents: 8.I. Documents: 8.J. Documents: 8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 8.R. Documents: 8.S. Documents: 8.T. Documents: 8.U. Documents: 8.V. Documents: 8.W. Documents: 8.X. Documents: 9. 10. 11. 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSTwin Cities North Chamber Of Commerce UpdatesJohn Connelly, TCNCC PresidentMEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSAPPROVAL OF MINUTESJanuary 13, 2025 City Council Work Session01-13 -25 WS.PDFJanuary 13, 2025 Regular City Council01-13 -25 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollJoua Yang, Finance DirectorMEMO.PDFMotion To Approve Residential Recycling Services Contract With Walters Recycling And Refuse, Inc.Jen Estling, Deputy ClerkMEMO.PDFATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve City Newsletter Policy Jessica Jagoe, Interim City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve 2025 -2027 Collective Bargaining Agreement Amendment – IUOE 49 Jessica Jagoe, Interim City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize Recruitment Of Parks And Recreation Manager Position Jessica Jagoe, Interim City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Authorize Recruitment Of Public Works Parks Lead And Utilities Lead Positions Jessica Jagoe, Interim City Administrator MEMO.PDF Motion To Approve Resolution 2025 -011 Supporting Lake Johanna Fire Department New Headquarters Station Construction And Funding And Resolution 2025 -021 For MN Department Of Public Safety Grant Funding Assistance For Lake Johanna Fire Department Jessica Jagoe, Interim City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2025 -012 Accepting Bid And Awarding Contract To BRZ Coatings, Inc. –South Tower Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Payment To Ramsey County For Lexington Avenue Reconstruction Project City Right -Of-Way Costs David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -013 Approving Plans And Specifications And Ordering Solicitation Of Quotes –2025 Park Improvement Project (Freeway Park And Arden Oaks Park) David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2025 -014 Approving Plans And Specifications And Ordering Advertisement For Bids –Lift Station No. 5 Rehabilitation Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve 2025 Purchase Of Bobcat Toolcat David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Order Of 2026 Tanker Truck Replacement David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve 2025 Purchase Of Two Toro Zero Turn Mowers David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Accept City Administrator Contract Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -015 Appointing Dan Dietz As Chair And Liz Johnson As Vice Chair To The PTRC Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of Rob Williams From The Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Resolution 2025 -016 Approving Planned Unit Development (PUD) Amendment And Site Plan Review –4200 Round Lake Road -Planning Case 24 -020 Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF Motion To Approve Professional Services Agreement Extension With Rainbow Tree Care Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve Resolution 2025 -017 Accepting Bid And Awarding Contract To Hydro -Klean –2025 CIPP Lining Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2025 -018 Providing For The Issuance And Sale Of General Obligation Bonds Joua Yang, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Hiring Permit Technician/Office Support Specialist Jessica Jagoe, Interim City Administrator MEMO.PDF Motion To Approve Resolution 2025 -019 Appointing Kyle Sorenson To The Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -020 Renaming The Section Of Old Highway 8 Between County Road I West And County Road H As Rice Creek Parkway Austin Rademacher, Building Official MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda February 10, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:6.7.7.A.Documents:7.B.Documents:8.8.A.Documents:8.B.Documents: 8.C. Documents: 8.D. Documents: 8.E. Documents: 8.F. Documents: 8.G. Documents: 8.H. Documents: 8.I. Documents: 8.J. Documents: 8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 8.R. Documents: 8.S. Documents: 8.T. Documents: 8.U. Documents: 8.V. Documents: 8.W. Documents: 8.X. Documents: 9. 10. 11. 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSTwin Cities North Chamber Of Commerce UpdatesJohn Connelly, TCNCC PresidentMEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSAPPROVAL OF MINUTESJanuary 13, 2025 City Council Work Session01-13 -25 WS.PDFJanuary 13, 2025 Regular City Council01-13 -25 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollJoua Yang, Finance DirectorMEMO.PDFMotion To Approve Residential Recycling Services Contract With Walters Recycling And Refuse, Inc.Jen Estling, Deputy ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve City Newsletter PolicyJessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2025 -2027 Collective Bargaining Agreement Amendment –IUOE 49 Jessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Authorize Recruitment Of Parks And Recreation Manager PositionJessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Authorize Recruitment Of Public Works Parks Lead And Utilities Lead Positions Jessica Jagoe, Interim City AdministratorMEMO.PDFMotion To Approve Resolution 2025 -011 Supporting Lake Johanna Fire Department New Headquarters Station Construction And Funding And Resolution 2025 -021 For MN Department Of Public Safety Grant Funding Assistance For Lake Johanna Fire DepartmentJessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDF Motion To Approve Resolution 2025 -012 Accepting Bid And Awarding Contract To BRZ Coatings, Inc. –South Tower Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Payment To Ramsey County For Lexington Avenue Reconstruction Project City Right -Of-Way Costs David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -013 Approving Plans And Specifications And Ordering Solicitation Of Quotes –2025 Park Improvement Project (Freeway Park And Arden Oaks Park) David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2025 -014 Approving Plans And Specifications And Ordering Advertisement For Bids –Lift Station No. 5 Rehabilitation Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve 2025 Purchase Of Bobcat Toolcat David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Order Of 2026 Tanker Truck Replacement David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve 2025 Purchase Of Two Toro Zero Turn Mowers David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Accept City Administrator Contract Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -015 Appointing Dan Dietz As Chair And Liz Johnson As Vice Chair To The PTRC Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of Rob Williams From The Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Resolution 2025 -016 Approving Planned Unit Development (PUD) Amendment And Site Plan Review –4200 Round Lake Road -Planning Case 24 -020 Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF Motion To Approve Professional Services Agreement Extension With Rainbow Tree Care Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve Resolution 2025 -017 Accepting Bid And Awarding Contract To Hydro -Klean –2025 CIPP Lining Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2025 -018 Providing For The Issuance And Sale Of General Obligation Bonds Joua Yang, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Hiring Permit Technician/Office Support Specialist Jessica Jagoe, Interim City Administrator MEMO.PDF Motion To Approve Resolution 2025 -019 Appointing Kyle Sorenson To The Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -020 Renaming The Section Of Old Highway 8 Between County Road I West And County Road H As Rice Creek Parkway Austin Rademacher, Building Official MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda February 10, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:6.7.7.A.Documents:7.B.Documents:8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F.Documents:8.G.Documents: 8.H. Documents: 8.I. Documents: 8.J. Documents: 8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 8.R. Documents: 8.S. Documents: 8.T. Documents: 8.U. Documents: 8.V. Documents: 8.W. Documents: 8.X. Documents: 9. 10. 11. 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSTwin Cities North Chamber Of Commerce UpdatesJohn Connelly, TCNCC PresidentMEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSAPPROVAL OF MINUTESJanuary 13, 2025 City Council Work Session01-13 -25 WS.PDFJanuary 13, 2025 Regular City Council01-13 -25 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollJoua Yang, Finance DirectorMEMO.PDFMotion To Approve Residential Recycling Services Contract With Walters Recycling And Refuse, Inc.Jen Estling, Deputy ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve City Newsletter PolicyJessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2025 -2027 Collective Bargaining Agreement Amendment –IUOE 49 Jessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Authorize Recruitment Of Parks And Recreation Manager PositionJessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Authorize Recruitment Of Public Works Parks Lead And Utilities Lead Positions Jessica Jagoe, Interim City AdministratorMEMO.PDFMotion To Approve Resolution 2025 -011 Supporting Lake Johanna Fire Department New Headquarters Station Construction And Funding And Resolution 2025 -021 For MN Department Of Public Safety Grant Funding Assistance For Lake Johanna Fire DepartmentJessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2025 -012 Accepting Bid And Awarding Contract To BRZ Coatings, Inc. –South Tower Improvements ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Payment To Ramsey County For Lexington Avenue Reconstruction Project City Right -Of-Way CostsDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2025 -013 Approving Plans And Specifications And Ordering Solicitation Of Quotes –2025 Park Improvement Project (Freeway Park And Arden Oaks Park)David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2025 -014 Approving Plans And Specifications And Ordering Advertisement For Bids –Lift Station No. 5 Rehabilitation ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2025 Purchase Of Bobcat Toolcat David Swearingen, Public Works Director/City EngineerMEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Order Of 2026 Tanker Truck Replacement David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve 2025 Purchase Of Two Toro Zero Turn Mowers David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Accept City Administrator Contract Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -015 Appointing Dan Dietz As Chair And Liz Johnson As Vice Chair To The PTRC Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Accept Resignation Of Rob Williams From The Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Resolution 2025 -016 Approving Planned Unit Development (PUD) Amendment And Site Plan Review –4200 Round Lake Road -Planning Case 24 -020 Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF Motion To Approve Professional Services Agreement Extension With Rainbow Tree Care Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve Resolution 2025 -017 Accepting Bid And Awarding Contract To Hydro -Klean –2025 CIPP Lining Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2025 -018 Providing For The Issuance And Sale Of General Obligation Bonds Joua Yang, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Hiring Permit Technician/Office Support Specialist Jessica Jagoe, Interim City Administrator MEMO.PDF Motion To Approve Resolution 2025 -019 Appointing Kyle Sorenson To The Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -020 Renaming The Section Of Old Highway 8 Between County Road I West And County Road H As Rice Creek Parkway Austin Rademacher, Building Official MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda February 10, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:6.7.7.A.Documents:7.B.Documents:8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F.Documents:8.G.Documents:8.H.Documents:8.I.Documents:8.J.Documents:8.K.Documents:8.L.Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 8.R. Documents: 8.S. Documents: 8.T. Documents: 8.U. Documents: 8.V. Documents: 8.W. Documents: 8.X. Documents: 9. 10. 11. 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSTwin Cities North Chamber Of Commerce UpdatesJohn Connelly, TCNCC PresidentMEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSAPPROVAL OF MINUTESJanuary 13, 2025 City Council Work Session01-13 -25 WS.PDFJanuary 13, 2025 Regular City Council01-13 -25 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollJoua Yang, Finance DirectorMEMO.PDFMotion To Approve Residential Recycling Services Contract With Walters Recycling And Refuse, Inc.Jen Estling, Deputy ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve City Newsletter PolicyJessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2025 -2027 Collective Bargaining Agreement Amendment –IUOE 49 Jessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Authorize Recruitment Of Parks And Recreation Manager PositionJessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Authorize Recruitment Of Public Works Parks Lead And Utilities Lead Positions Jessica Jagoe, Interim City AdministratorMEMO.PDFMotion To Approve Resolution 2025 -011 Supporting Lake Johanna Fire Department New Headquarters Station Construction And Funding And Resolution 2025 -021 For MN Department Of Public Safety Grant Funding Assistance For Lake Johanna Fire DepartmentJessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2025 -012 Accepting Bid And Awarding Contract To BRZ Coatings, Inc. –South Tower Improvements ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Payment To Ramsey County For Lexington Avenue Reconstruction Project City Right -Of-Way CostsDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2025 -013 Approving Plans And Specifications And Ordering Solicitation Of Quotes –2025 Park Improvement Project (Freeway Park And Arden Oaks Park)David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2025 -014 Approving Plans And Specifications And Ordering Advertisement For Bids –Lift Station No. 5 Rehabilitation ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2025 Purchase Of Bobcat Toolcat David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Order Of 2026 Tanker Truck ReplacementDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve 2025 Purchase Of Two Toro Zero Turn MowersDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Accept City Administrator ContractJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2025 -015 Appointing Dan Dietz As Chair And Liz Johnson As Vice Chair To The PTRCJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Accept Resignation Of Rob Williams From The Economic Development Commission (EDC)Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDF Motion To Approve Resolution 2025 -016 Approving Planned Unit Development (PUD) Amendment And Site Plan Review –4200 Round Lake Road -Planning Case 24 -020 Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF ATTACHMENT F.PDF ATTACHMENT G.PDF ATTACHMENT H.PDF ATTACHMENT I.PDF ATTACHMENT J.PDF Motion To Approve Professional Services Agreement Extension With Rainbow Tree Care Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve Resolution 2025 -017 Accepting Bid And Awarding Contract To Hydro -Klean –2025 CIPP Lining Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Resolution 2025 -018 Providing For The Issuance And Sale Of General Obligation Bonds Joua Yang, Finance Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Hiring Permit Technician/Office Support Specialist Jessica Jagoe, Interim City Administrator MEMO.PDF Motion To Approve Resolution 2025 -019 Appointing Kyle Sorenson To The Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -020 Renaming The Section Of Old Highway 8 Between County Road I West And County Road H As Rice Creek Parkway Austin Rademacher, Building Official MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda February 10, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:6.7.7.A.Documents:7.B.Documents:8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F.Documents:8.G.Documents:8.H.Documents:8.I.Documents:8.J.Documents:8.K.Documents:8.L.Documents:8.M.Documents:8.N.Documents:8.O.Documents:8.P.Documents:8.Q.Documents: 8.R. Documents: 8.S. Documents: 8.T. Documents: 8.U. Documents: 8.V. Documents: 8.W. Documents: 8.X. Documents: 9. 10. 11. 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONSTwin Cities North Chamber Of Commerce UpdatesJohn Connelly, TCNCC PresidentMEMO.PDFATTACHMENT A.PDFSTAFF COMMENTSAPPROVAL OF MINUTESJanuary 13, 2025 City Council Work Session01-13 -25 WS.PDFJanuary 13, 2025 Regular City Council01-13 -25 -R.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollJoua Yang, Finance DirectorMEMO.PDFMotion To Approve Residential Recycling Services Contract With Walters Recycling And Refuse, Inc.Jen Estling, Deputy ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve City Newsletter PolicyJessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2025 -2027 Collective Bargaining Agreement Amendment –IUOE 49 Jessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Authorize Recruitment Of Parks And Recreation Manager PositionJessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Authorize Recruitment Of Public Works Parks Lead And Utilities Lead Positions Jessica Jagoe, Interim City AdministratorMEMO.PDFMotion To Approve Resolution 2025 -011 Supporting Lake Johanna Fire Department New Headquarters Station Construction And Funding And Resolution 2025 -021 For MN Department Of Public Safety Grant Funding Assistance For Lake Johanna Fire DepartmentJessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2025 -012 Accepting Bid And Awarding Contract To BRZ Coatings, Inc. –South Tower Improvements ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Payment To Ramsey County For Lexington Avenue Reconstruction Project City Right -Of-Way CostsDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2025 -013 Approving Plans And Specifications And Ordering Solicitation Of Quotes –2025 Park Improvement Project (Freeway Park And Arden Oaks Park)David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2025 -014 Approving Plans And Specifications And Ordering Advertisement For Bids –Lift Station No. 5 Rehabilitation ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve 2025 Purchase Of Bobcat Toolcat David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Order Of 2026 Tanker Truck ReplacementDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve 2025 Purchase Of Two Toro Zero Turn MowersDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Accept City Administrator ContractJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2025 -015 Appointing Dan Dietz As Chair And Liz Johnson As Vice Chair To The PTRCJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Accept Resignation Of Rob Williams From The Economic Development Commission (EDC)Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Approve Resolution 2025 -016 Approving Planned Unit Development (PUD) Amendment And Site Plan Review –4200 Round Lake Road -Planning Case 24 -020Elena Fransen, Senior PlannerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFATTACHMENT F.PDFATTACHMENT G.PDFATTACHMENT H.PDFATTACHMENT I.PDFATTACHMENT J.PDFMotion To Approve Professional Services Agreement Extension With Rainbow Tree CareLucas Miller, Assistant Public Works DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFMotion To Approve Resolution 2025 -017 Accepting Bid And Awarding Contract To Hydro -Klean –2025 CIPP Lining ProjectLucas Miller, Assistant Public Works DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Resolution 2025 -018 Providing For The Issuance And Sale Of General Obligation BondsJoua Yang, Finance DirectorMEMO.PDFATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Hiring Permit Technician/Office Support Specialist Jessica Jagoe, Interim City Administrator MEMO.PDF Motion To Approve Resolution 2025 -019 Appointing Kyle Sorenson To The Economic Development Commission (EDC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -020 Renaming The Section Of Old Highway 8 Between County Road I West And County Road H As Rice Creek Parkway Austin Rademacher, Building Official MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS NEW BUSINESS UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda February 10, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:6.7.7.A.Documents:7.B.Documents:8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F.Documents:8.G.Documents:8.H.Documents:8.I.Documents:8.J.Documents:8.K.Documents:8.L.Documents:8.M.Documents:8.N.Documents:8.O.Documents:8.P.Documents:8.Q.Documents:8.R.Documents:8.S.Documents:8.T.Documents:8.U.Documents: 8.V. Documents: 8.W. Documents: 8.X. Documents: 9. 10. 11. 12. 13. PUBLIC PRESENTATION - 5A MEMORANDUM DATE: TO: FROM: February 10, 2025 Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator SUBJECT: John Connelly, President of Twin Cities North Chamber of Commerce - Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Background/Discussion John Connelly, Twin Cities North Chamber of Commerce President, will be at the February 10, 2025 City Council meeting to provide an update and answer questions. Discussion N/A Budget Impact N/A Attachment Attachment A: PowerPoint Presentation Page 1 of 1 VISION: To Promote Business, Develop Leaders and Connect Communities 1 Board and Governance •Current 9-member Board representing various industries and backgrounds •In good standing with MN Department of Revenue and updated on filings with State and Federal •Committees •Ambassadors •Taskforces •Marketing •Public Policy 2 Summary of 2023-2024 for TCN Chamber •Membership- Incremental growth new members. Targeting higher renewals in next year resulting in sustainable growth •Growth in Engagement- Business Councils and collaborations. Events including Business Councils, Members Connect, and legacy events for members to engage •Administration- Fiscal management, systems, •Public Policy- Green to Go Initiatives, Housing , Franchise fees, and showcasing elected officials and public policy figures. 3 New Initiatives •Manufacturing Cohort Group https://www.twincitiesnorth.org/manufacturing-cohort/ •DEED Drive for 5 Grant through Cohort- Releasing in January 2025 •Green to Go Roseville and other cities •Young Professionals Collaboration with other Chambers •Broadening out our social media footprint and expanding communications. Special allocations in 4th quarter 2024 •Expanding Partnerships with Workforce and Marketing 4 Opportunities •Participate in grand openings and ribbon cuttings to welcome businesses to your community •Engage in new initiatives to leverage our resources with stakeholders •Continue to bring important items up related to businesses operating in your community through TCN Chamber communications or at Business Councils •Share vital news to businesses through TCN Chamber newsletter or special communications. Added twice monthly newsletter frequency for members 5 Why we do what we do? •Certificates of Origin= exports=jobs and profits •Advocacy= sharing the story of how businesses thrive and concerns about public policies that prevent prosperity •Invite businesses to grow within our footprint and also start a business = jobs and diverse opportunities for workforce •Welcome a new business= because you are only new once and need that lift early in the life of a business •Participate in Community= goodwill,quality of life, and help with resources. For example, service clubs, food shelves, and other non- profits 6 Example of Promoting Our Members •https://ninenorth.org/chamber-check-in/ 7 Thank you for your partnership and being a member! 8 Approved: February 10, 2025 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION JANUARY 13, 2025 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the City Council Work Session at 5:30 p.m. Present: Mayor David Grant, Councilmembers Kurt Weber, Emily Rousseau, Brenda Holden and Tena Monson Absent: None Also present: Interim City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; and Assistant to the City Administrator/City Clerk Julie Hanson 1. PUBLIC INQUIRIES/INFORMATIONAL None. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. 2025 Parks Improvement Project Design Review Director of Public Works/City Engineer Swearingen said this is a final look at the project, as proposed. Staff will bring this back in February to ask Council to accept the plans and specs and will seek direction from Council to put it out for bid. Director of Public Works/City Engineer Swearingen said Attachment A is the proposed plan set, and Attachment B is the related Engineers Estimate. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 2 Director of Public Works/City Engineer Swearingen said after staff received direction for the chain link barrier along the onramp for Highway 51, he engaged with MNDOT and they are receptive to the idea of putting a fence there. They would like to bring it back to their team to discuss timing, location, cost share and long-term maintenance. MNDOT has a repaving project scheduled in 2026. They are looking into including that fence with that construction project. More discussions will be forthcoming so that was removed from the scope of work. The cost estimate for the fencing along the west side of the property line of the upper part of the project is under review. It wasn’t in the initial scope of work or budget. Staff decided to remove that from the estimated cost. Staff will budget for that accordingly in the future or possibly it could be tied in with the fence improvement. Director of Public Works/City Engineer Swearingen presented the Arden Oaks Park bid alternate. The ADA trail improvement would extend from Arden Oaks Court on the south with a pathway that connects to both play structures. It includes an ADA restroom stall. The proposed location for the ADA stall seems like the best fit with the screening around it. The issue is there is no access. There will need to be a maintenance route to get there. The truck would need to access the stall weekly for cleaning. We want to avoid rutting through the grass and it needs to be ADA access to the stall. Staff decided to include this as a bid alternate to determine what that will cost. Staff can then either budget for that or move forward with it this year. That decision can be made after Council sees the bids. The bid alternate is not included in the total estimated project cost. Councilmember Weber said he noticed the silt fence isn’t included in the estimate. He wondered if other erosion control items are missing. Director of Public Works/City Engineer Swearingen said the silt fence and rock entrance are considered incidental items. It is not a specific bid item. It was discussed at the previous week’s meeting. It’s drawn on the plans but it is not called out as a specific bid item. Councilmember Holden said we are $64,000 over budget. Which part is causing the overage? Director of Public Works/City Engineer Swearingen said notable increases are due to Council’s decision to approve the better play structure at Arden Oaks which was an additional $22,000. During design it was discovered the swing set container at Arden Oaks needed to be expanded and modified, for clear zone issues. The container at Freeway Park needed to be modified for the same reasons. Councilmember Holden asked if it was $10,000 for the containers. Director of Public Works/City Engineer Swearingen confirmed that was close. He said Arden Oaks is at $40,000 and $44,000 for Freeway Park. It is split relatively evenly between the two parks. Director of Public Works/City Engineer Swearingen said Public Works is going to review if we are able to do the removals of the playground. Staff reached out to an outfit that recycles play structures and they said they are not interested in these two. Public Works will look at what equipment it would take to remove that. Per the estimate that could generate a $10,000 cost savings. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 3 Councilmember Monson asked if the PSA-Public Engagement and Project Scope costs have already been incurred, with no additional expected. Director of Public Works/City Engineer Swearingen confirmed. Mayor Grant asked about the wood fiber item of $9,200. He asked how much of that was labor and how much is wood fiber. Director of Public Works/City Engineer Swearingen didn’t know the breakdown. Mayor Grant is wondering is ICWC could put it in, if we got them the engineered wood fiber. Director of Public Works/City Engineer Swearingen will look into that. Mayor Grant said it may be more coordination than is justifiable vs. cost savings. His guess is most of that amount is labor. Director of Public Works/City Engineer Swearingen said we do utilize ICWC or routine maintenance of other play structures. Mayor Grant asked if engineered wood fiber is mulch. Director of Public Works/City Engineer Swearingen confirmed. He said it is a term parks people use. Councilmember Monson asked what Director of Public Works/City Engineer Swearingen’s confidence level is surrounding the Engineer’s estimate. She said the last time Council was surprised by the bids. Director of Public Works/City Engineer Swearingen said he has high confidence in this team. They have been good to work with. The previous consultant didn’t have a specified Parks Team. This estimate comes from the Parks Team within Bolton and Menk. Councilmember Monson asked what criteria they are using other than historical costs, structure equipment and inflationary dollars. Director of Public Works/City Engineer Swearingen said they compile their previous years’ projects and take that data into account when preparing these estimates. They did a number of these projects and are planning several new ones for 2025. Councilmember Weber asked if there have been any discussions about crowd sourcing labor like Valentine Hills did. He said that was well attended. Director of Public Works/City Engineer Swearingen didn’t know if that is an option with this vendor but it is something he can explore. It may be too late in the process, but he will ask. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 4 Mayor Grant said if ICWC will do the wood chips, that would be some outsourcing. We would have to pay for them but it’s a substantially reduced rate. This is a complex project. Councilmember Weber said during the Valentine Hills construction the foundation bowls were already done and it was laser-level graded. Everyone carried all the equipment to location as specified. They put it all up and the concrete truck showed up and the volunteers pushed the concrete around. He imagines it saved the school district at least $10,000 in labor. Mayor Grant asked how much of the estimate is labor. Director of Public Works/City Engineer Swearingen said it is difficult to answer that question. If he had to guess it was somewhere in the 25-50% range. Probably closer to the 25%. Councilmember Holden asked about the fence at Freeway Park. She said MNDOT already did that ramp. She asked for clarification that MNDOT would be open to completing a fence for us in that location just because they are doing 51, by the ramp. Director of Public Works/City Engineer Swearingen looked at the project. Their project limits extend beyond the onramp. He’s not positive what is all included for the improvements they have planned there, but it is within their project limits. Councilmember Holden asked about the property line complications on the west side. She thought we are 12 feet from where the fence will go. Director of Public Works/City Engineer Swearingen thought it was 15 feet. Councilmember Holden said we should try to reclaim our City park. Director of Public Works/City Engineer Swearingen said that can be a different discussion at another time. Councilmember Holden asked if we would leave that fence in place. Director of Public Works/City Engineer Swearingen said for budget reasons staff is recommending removing the fence replacement from the project. Councilmember Holden said we are going to put asphalt in at the top of Freeway Park. Director of Public Works/City Engineer Swearingen said not with this project. He said some bituminous was extended down with the trail project. There is a section of asphalt. But there is still class 5 where the parking lot is. Councilmember Rousseau thought the crowd sourcing idea was interesting. She asked if Director of Public Works/City Engineer Swearingen could reach out to the school district and ask what they think the cost savings was. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 5 Director of Public Works/City Engineer Swearingen he can do that. He would prefer to keep this project on schedule, as proposed. We have side contracts with that vendor so it may be too late to incorporate that in this project, but it could be considered for future improvement projects. He will look into it. Councilmember Monson asked if the Council has an appetite to open sponsorship from businesses within our parks. Businesses and Employers may want to provide funding for parks. She knows other cities do it. She understands there are pros and cons but it could bring in extra money while highlighting Arden Hills businesses. Councilmember Holden said she always thought it was a good idea but the City Attorney said we aren’t allowed to go out and beg for money. If a business gives $20,000 for the parks then brings something forward, they will expect something in return. Mayor Grant said that was before Boston Scientific built the Cummings Park shelter. Councilmember Rousseau said in 2017 the PTRC would send donation letters to rotating businesses every three months. Her thought is what if a tobacco store wants to sponsor. How would you make those decisions fairly. We wouldn’t want a cannabis leaf on the park. Councilmember Monson thinks when looking at saving on labor, if Council is open, maybe Staff can gather information on the pros and cons. Could we limit who can ask for sponsorship. Mayor Grant said Council wants to bring it on budget but just don’t know how to do that yet. Councilmember Monson said we also have to wait for the bids to come back. She asked that when the bids are received, she hopes staff will be prepared to say what options could be cut if the bids are all over the estimate and budget. Mayor Grant said it would be good to have some bid alternates. Councilmember Rousseau said if the amounts need to be reduced, after bids are received, she wouldn’t be opposed to pushing the picnic tables and benches until the following year. Councilmember Holden asked if Director of Public Works/City Engineer Swearingen said that he is looking to see if Public Works staff can do the equipment removal on this project. Director of Public Works/City Engineer Swearingen confirmed. Councilmember Holden asked if that eliminates the option to use ICWC. Director of Public Works/City Engineer Swearingen said we could use both. Councilmember Holden said that is cheap. She doesn’t think there is a project list for that group yet. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 6 Director of Public Works/City Engineer Swearingen confirmed. He just reached out to them a couple weeks ago to renew the contract. Mayor Grant agreed that group could provide labor for more than just wood chips. Councilmember Holden said she thought it was $800 a day for ten people. Director of Public Works/City Engineer Swearingen confirmed they are reasonable. Councilmember Holden said we should use them wherever we can. This would be a good opportunity because they have done these types of projects in other communities. Councilmember Monson thinks the ICWC conversation is interesting because using them anywhere will bring value to the City. She will rely on Director of Public Works/City Engineer Swearingen’s prioritization to determine which projects will bring the highest value and savings. Director of Public Works/City Engineer Swearingen said the 2025 Maintenance Plan is being developed right now. He is working to figure out those priorities right now. Mayor Grant asked if Staff is seeking Council direction to put this out for bid. Director of Public Works/City Engineer Swearingen confirmed. He said this item will be on consent for Council to accept the plans and specs, as proposed, and then go out for bid. The bid opening would be in early March. Councilmember Holden asked if Staff will determine if installation can be completed by someone other than the vendor. Director of Public Works/City Engineer Swearingen confirmed. The answer to that question will be provided in the memo, when it comes back. B. Parks and Recreation Manager Position Discussion Director of Public Works/City Engineer Swearingen said Council has discussed the proposed Parks and Recreation Manager position previously. Council directed Staff to implement the position. He wants Council to take another look at it with the budget amount and give confirmation to proceed. Councilmember Holden asked why Rain Gardens are included. She thought that was strictly a Public Works and Stormwater item. Director of Public Works/City Engineer Swearingen thinks of it as a crossover item. It can rigidly be looked at as a water quality element. But it does have a garden aspect to it, which would be more the natural resources. He thinks this position will be best in managing that piece of it. Councilmember Holden asked if this position would notify Public Works when a rain garden isn’t working and needs maintenance. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 7 Director of Public Works/City Engineer Swearingen confirmed. Part of the program would be completing a condition inspection of all the rain gardens. Councilmember Holden asked what the difference is between this and a Public Works Parks Lead. She isn’t sure why we need this position and the Public Works Parks Lead being implemented. Director of Public Works/City Engineer Swearingen said the Parks Lead position will be taking care of the day-to-day maintenance and operations. The rain gardens are more like a program. Councilmember Holden said we’re talking about natural resource management, forestry and other items listed. She’s trying to determine what the Public Works Parks Lead would do differently or how it would complement this position. Director of Public Works/City Engineer Swearingen said there would be coordination between the positions but the Parks and Recreation Manager will manage the program where the Parks Lead will lead the day to day maintenance operations, much like a site foreman. Interim City Administrator Jagoe said it would be scheduling of those work items and making sure the daily tasks are scheduled. Director of Public Works/City Engineer Swearingen said this would be the day to day operations. Councilmember Rousseau asked which position would have trails. Director of Public Works/City Engineer Swearingen trails would still be underneath him but the Parks and Recreation Manager would be completing condition assessments and suggest what the maintenance frequency for the trails should be. Councilmember Rousseau asked if that will be noted on the job description. Director of Public Works/City Engineer Swearingen confirmed. He said the bigger picture Capital Improvements would still be under him. Councilmember Rousseau asked if the job description will outline the responsibilities with the Park Master Plan. She asked if this person will be implementing or prioritizing that Master Plan. Director of Public Works/City Engineer Swearingen said this person would follow the vision of the Parks Master Plan future improvements. Councilmember Rousseau asked if this position will take ownership of the Master Plan. Director of Public Works/City Engineer Swearingen said it would be their guide for doing their job for the City. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 8 Councilmember Rousseau said she sees forestry and rain gardens in the description. She wondered about a natural resources inventory. She said the statutes with the next Comprehensive Plan specify that we need to have an inventory of the City’s natural resources. She asked if this position would be involved with that. Director of Public Works/City Engineer Swearingen thinks that would fit in with this position. He said that is not something we have today. So, a strategy for that could be developed by this position. Mayor Grant asked if this person will have communication with the public where they might write articles about what’s going on with Parks and Rec. Director of Public Works/City Engineer Swearingen confirmed. This position would be working closely with the Communication Coordinator to develop content to and do promotions. Mayor Grant would like that to be included in the job description so the person being hired understands that expectation. This isn’t just a Park and Recreation Manager, they will be communicating with the public about what’s happening in their parks. Councilmember Monson asked if this position would be the lead on projects like the one earlier tonight regarding the Park Improvements. This position would manage that. Director of Public Works/City Engineer Swearingen confirmed. Councilmember Holden asked about the Master Parks Plan. She heard that would be a play book or guide for this position. She said before it becomes a play book it needs to be created. Will this position be involved in creating the Master Plan. Director of Public Works/City Engineer Swearingen said ideally, we will get a candidate that is familiar with this process and can hit the ground running. Councilmember Monson asked if this person would manage the process. Director of Public Works/City Engineer Swearingen confirmed. Interim City Administrator Jagoe said this won’t be an entry level recreation position. The right candidate will have some over arching knowledge. They will need to get up to speed with some of the facilities and equipment, they may have already been through this process or they will be someone who has coordination management experience. They will be able to work with the consultant to develop the plan. Councilmember Monson said she thinks it will be important to find the right candidate so Staff can highlight to the Council how this person will meet these requirements. Councilmember Holden said this position will only have one person reporting to them and there are just a couple of programs. She worries that this will become a steppingstone, and the person ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 9 will only be here short-term. They’re going to want to move on to a larger management position in a bigger city. Mayor Grant said that is the nature of Arden Hills. Councilmember Holden agrees but she thinks it’s something to be conscious of when hiring because it doesn’t do the City any good to hire someone who will only be here a short time. Mayor Grant said this is not an entry level position. He thinks this may be a hard position to fill. He will expect the selected candidate will not be entry level. Councilmember Monson said once someone is hired, you can’t stop them from leaving. The goal should always be to get what you can from that person while you have them. There are a lot of reasons someone leaves a job. Mayor Grant said when we hire someone, we want them to succeed but we also want to develop them. They may choose to leave with their background, credentials and experience. We hope they have reasons to stay. He is proud of the Staff. A number of them have been internal hires and promotions from within. We want people to succeed. Councilmember Holden said she understands that anyone can leave at any time. She said we’ve always known who’s going to be a short termer. It’s important that we feel a commitment during the interview process. Mayor Grant asked if Council in agreement regarding this position. Interim City Administrator Jagoe said this item will be brought back to the February 10th meeting for approval to recruit for this position. At this time DDA is reviewing the proposed job description. Staff will get everything finalized and bring it back in February. Director of Public Works/City Engineer Swearingen asked if he could start the process sooner or if he has to wait until February 10th. Interim City Administrator Jagoe said Council must give authorization to recruit. Mayor Grant agrees. He would suggest adding it to tonight’s City Council agenda, but we’ve always agreed that when we discuss something at a Work Session it won’t be on the next agenda. Councilmember Monson wondered if it would be okay to put it on tonight, assuming there is a 5-0 consensus. Timeline is a consideration since there is no second meeting in January. She understands this goes against how things are usually done, but she is okay with it as long as no one else has an issue with it. Councilmember Holden is against it because she wants to see the final job description. Council just created a list of things they want included and she wants to make sure they are in there. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 10 Mayor Grant agrees there was a lot of question surrounding what this person will do. It would be nice to have the job description. Councilmember Monson asked if the Council would be willing to give approval contingent on Council receiving the final job description and giving a soft approval. Councilmember Holden said Council is the hiring body. There has to be a formal action to be the hiring body. She doesn’t know how to do a soft approval. Councilmember Monson said maybe it can’t be done. She is just trying to help staff. Mayor Grant asked how long it would take to finalize the job description. Interim City Administrator Jagoe said they have the job description drafted and completed. It is at DDA as part of their contract they review any new job descriptions and make sure that the proposed grade being recommended is consistent with the market analysis. That is the last step. She thinks the comments received by Council regarding communication, the Parks Master Plan and this position being the liaison to the public for trails. Her recollection is that all of those items are in the job description that’s been drafted. She doesn’t anticipate any changes to the description based on Council comment. If there is a way to distribute that job description for council to see. The logistics of a special meeting would have to be worked out. Councilmember Monson asked if Staff is requesting a special meeting to fast track this. Director of Public Works/City Engineer Swearingen said if we wait until the February 10th meeting, he doesn’t see how this position can be hired for the beginning of the second quarter. Mayor Grant thought the timeline was Q2-Q4. Director of Public Works/City Engineer Swearingen said this position is budgeted for those three quarters. Councilmember Rousseau would be fine with coming in for a short 10-minute special meeting to approve this, at the end of the month. Councilmember Monson is fine with that, too. It should be called as soon as we get the job description back vs. waiting until the end of the month. Mayor Grant is okay with a soft approval. He doesn’t think there will be any major changes. Any candidate that is interviewing that is serious about the position could be handed an updated job description. Councilmember Monson asked if we could do that legally. It’s being reviewed by DDA. She said job descriptions are very specific about how they are paid. Interim City Administrator Jagoe said she has not received comments back from DDA yet, so it’s still under review. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 11 Councilmember Monson thinks there could be a problem if we change the job description mid- process. Mayor Grant thinks this should have come to Council first for initial approval and then it should have been sent to DDA. What if Council wants a change after DDA reviews it. Will they have to look at it again? He asked how soon recruitment would begin upon approval of the job description. Director of Public Works/City Engineer Swearingen said the next day. Councilmember Weber asked if there is a timetable for when DDA will complete the review. Interim City Administrator Jagoe does not know. She can follow up with an email to Council when the final job description is drafted. The last piece is DDA’s review to confirm the language, formatting and the Class. Discussion ensued regarding when a Special City Council Meeting could be held. Councilmember Holden said if the final draft is approved on February 10th, it can be posted for a month and still have someone starting April 1st. Interim City Administrator Jagoe said logistically, it might be tough to post the job, conduct interviews and get the selected candidate on the agenda for approval at the March 10th meeting. Councilmember Holden thought that would be a good time to schedule a Special Meeting. Mayor Grant thought unnecessary urgency was being placed on this. Councilmember Weber asked if other cities job descriptions were used as examples while drafting this job description. Director of Public Works/City Engineer Swearingen said he revised the Arden Hills’ job description from a similar position in the past and built it up by using some other cities’ descriptions. Councilmember Holden asked if this person will need a tree certification. Director of Public Works/City Engineer Swearingen said it’s not required but it is preferred. There are Certified Tree Inspectors in Public Works. Councilmember Holden thinks if this person is doing the parks management, it should be mandatory. Mayor Grant directed Staff to send the job description that we have to Council. Gather Council comments. Share those comments with DDA as soon as possible. That way DDA will be reviewing exactly what Council wants to be on there. If that takes us to the February 10th meeting, ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 12 fine. If the full review is completed towards the end of January, we can discuss a Special Meeting at that time. Councilmember Weber said since Council cannot ‘reply all’ to emails, he wondered if Staff will compile Council comments and send those comments to the entire Council before DDA. Mayor Grant said you would send your comments to Director of Public Works/City Engineer Swearingen and Interim City Administrator Jagoe. They would have to compile them, make changes and send it back to Council. Councilmember Weber understands that. His point is he would like to see the comments the other Councilmembers have prior to it being sent to DDA. Councilmember Monson said she is not interested in writing job descriptions as a policy maker. She doesn’t remember having this conversation surrounding any other role. She thinks this feels a little like micro-managing. Knowing what was shared at the meeting tonight will be incorporated into the job description is sufficient for her. Councilmember Holden doesn’t believe they are writing the job description. She said that since this person is going to implement policies, we want to make sure that it is in the position description so that they will be able to do that. Councilmember Monson said that Council has succinctly directed Staff what should be in there. Councilmember Rousseau thought this was a good conversation, so Council knows what the expectations are and how Director of Public Works/City Engineer Swearingen thinks this fits in with the overall planning with the City’s resources. Mayor Grant said he has read a number of job descriptions during his time on the Personnel Committee. Our job it not to write the descriptions but to make sure we are hiring the right talent. Council does approve the job descriptions. Assistant to the City Administrator/City Clerk Hanson said we have presented job descriptions to the Personnel Committee. With their blessing, the rest of the Council generally defers to their approval. Interim City Administrator Jagoe said usually Staff will present the job description with the request for authorization to recruit. The full Council would see the job description to give that authorization. The back and forth with writing a job description has historically been facilitated through the Personnel Committee. She suggested we could use that same process in this case. Mayor Grant said we could do that, unless the entire council wants to review it. Councilmember Monson is fine with that. Councilmember Holden said she would like to look at it. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 13 Director of Public Works/City Engineer Swearingen said he will send it to Council. Councilmember Monson said we’ll get it when we have to authorize recruitment. Mayor Grant wants to make sure we incorporate into the job description, what this Council wants that position to do. So the applicant knows what they’re being hired for and what’s expected. He asked Staff to incorporate the changes discussed, send it to Council and then get it to DDA for final review. C. Private Property I/I Equity Discussion Director of Public Works/City Engineer Swearingen said this discussion surrounds private property owners to utilize funds through Met Council to take care of inflow and infiltration issues with their sewer services. Last year was the pilot year for Met Council and Arden Hills participated in it. We received $45,000. This year we requested a larger amount but were awarded less. We received $41,000 for this year. He explained that part of their process is to ask Cities to implement an equity component. Last year, only 5 of the 20 cities implemented one. He has provided the equity components those cities implemented, as examples. He added information about the staff-time used. There was lot of back-and-forth communication with properties. There were 20-30 applicants. Only ten were approved. He is bringing this forward to discuss if Council would like to implement an equity component. Councilmember Rousseau asked about the ten that were approved. She said Roseville have 80% up to $8,000 or 50% up to $5,000. She asked what the metrics were in Arden Hills. Director of Public Works/City Engineer Swearingen said we didn’t have an equity component. It was a 50% match, up to $5,000. Most, if not all of them met that maximum amount. Councilmember Rousseau asked if we knew the value of the houses? Director of Public Works/City Engineer Swearingen said that information was not tracked or requested. Councilmember Holden said the neighborhoods where the approvals were, were older homes in older neighborhoods. She said the equity piece doesn’t add anything. Making sure the INI isn’t leaking into the ground is just as important as not being able to give the money away. We had 20- 30 applications with ten being approved and still used up all the money. Barely, but we used it. There was one person hanging on. They put the application in and then they don’t get you the information that is requested. It’s a game that can be played by people. For us, it’s best to get the INI done. If you can see on a TV screen that the pipe is broken, we want it fixed. There are a lot of people that can’t afford the minimum cost of over $10,000. She doesn’t think it’s right that we have income tax forms. We’re asking for trouble for having private personal information. Director of Public Works/City Engineer Swearingen said the consequence of having an equity component is that allows a single property to consume a large portion of that allotment. We don’t have a lot, relative to other cities. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 14 Mayor Grant asked if we could base it on house value instead of AMI. Councilmember Monson said that is what Roseville did. Mayor Grant said they say 80% AMI affordable home ownership cost. If you own your home, do they take the value times what the current mortgage would be and figure out how much you have to make? He would say base it on the median home value in Arden Hills. Anyone below gets 80%, up to $10,000 or 60%, up to $8,000. Councilmember Rousseau said that sounds good initially. She would like to know if we are pushing some applicants out. She wonders if there is an area where there is a concentration where maybe 30% of average households. She thinks that would be beneficial rather than having the hard line be the median household value. Mayor Grant said people who are retired can control their income more so than someone who’s working. That’s the reason for him suggesting median home value. Councilmember Holden doesn’t think there should be an equity component. There’s only $40,000. We were able to give ten residents $5,000 each, or whatever 50% was. Therefore, they were responsible for coming up with the other half. This program can stay the same this year. We got less funds. But you can have people getting 50% of the money and still help. She said just because someone has lived in a house for 40 years doesn’t mean their income is low. Councilmember Weber asked how much we applied for last year, that we ended up getting $45,000. Director of Public Works/City Engineer Swearingen it was between $70,000-$80,000. Councilmember Weber asked if the equity component had an impact on the grant amount. Director of Public Works/City Engineer Swearingen said no. Some cities appear to be exaggerating their numbers to get a bigger slice. He said Crystal requested $750,000. Minneapolis and St. Paul were at $1.5 million each. So they get a larger chunk. We tried to take a more honest approach. Councilmember Weber asked if he felt like an equity component would have made a difference in the amount received? Not necessarily to the application process, but to either going through applications quicker or narrowing it down. It sounds like ten people qualified. Ten people got it. Director of Public Works/City Engineer Swearingen said it is first come, first served. If we have applicants who meet the equity component earlier in the process, we would run out of money sooner. There is plenty of interest. We just don’t have a lot of funds to begin with. It’s lower than what we requested. Councilmember Weber said he would not support an equity component. If it won’t make a difference on the amount we are receiving. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 15 Mayor Grant said then we wouldn’t have income information at City Hall. Councilmember Monson would support not having an equity component. If the program grows, she would like to revisit it. The challenge is if you get someone in the lower AMI paperwork becomes even more challenging. The support to get someone across the line would be significant from staff. That would be a whole different strategy from now, which is just deploy the money and fix this environmental issue. She can get behind not having an equity component but will want to revisit it if we grow. Councilmember Holden agrees. She said next year when we reapply, we look at it again. Mayor Grant said we will award $41,000. He asked if anything on the calculations should change. We’re at 50% of the first $5,000. Interim City Administrator Jagoe confirmed up to $5,000. Mayor Grant asked if Staff feels like we will use the $41,000 at that level. Director of Public Works/City Engineer Swearingen confirmed. Councilmember Weber asked how quickly it would be used. Director of Public Works/City Engineer Swearingen thought around mid-third quarter. There are already one or two queued up waiting on a decision. Mayor Grant said it is important that we are able to award utilized the entire $41,000 we were awarded. Director of Public Works/City Engineer Swearingen is certain that it will get used. Mayor Grant said we are an old enough community that we should be able to use that money. Councilmember Holden thinks we need a policy. People have been hanging on and not submitting because it was first come, first served. We didn’t get the information we needed. Then the next person is on hold because the person in front of them didn’t get the necessary information. We need to have a timeline for Staff that if someone applies, they have a certain amount of time to get the work done. There needs to be a policy that states if someone doesn’t utilize the money in a certain amount of time, it goes to the next person. She said someone can hang on to $5,000 for the whole year. There was still money left in November. Councilmember Weber supports a timeline. He also said, if we are looking at running out of available funds in Q3, then it is better to take a spread-the-wealth disbursement approach. Maybe 50%, up to $4,000. Maybe a little less. Obviously using it all, is the most important thing, he would prefer to see it stretch to help as many people as possible. Mayor Grant agreed. From a practical standpoint, he wondered could this type of work be done in Q4? ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 16 Director of Public Works/City Engineer Swearingen said it would need to be done before freezing temps. Mid-November would probably be the latest. Mayor Grant said the end of Q3 is not a bad proxy to make sure the money is used. Councilmember Holden said there was one $5,000 allotment left in October. That person didn’t come through. As soon as they were told to get their information in or we would have to move on. It took a while for someone else to claim that. She worries that if the amounts were less than $5,000, people may not be able to cover the entire difference and will choose not to fix it. Mayor Grant summarized that the claim amount will remain the same and we will revisit the equity component next year. D. Newsletter Policy Draft Interim City Administrator Jagoe said this is a follow up discussion from the December meeting regarding removing the Communication Liaison from appointments for the 2025 calendar year. Based on that direction, and through discussion with the Senior Communications Coordinator it was determined that the newsletter policy and procedures needed to be updated. References to the Liaison has been removed. The point of contact for topic submissions is the City Administrator. There were no other changes to the policy other than what Council had seen in 2023 calendar year. During this process, Staff realized the 2023 changes had not been formally approved. She will bring this back for approval at a future meeting. Council supported the changes. E. Agenda Planning Interim City Administrator Jagoe provided the list of topics that Staff has earmarked for the next upcoming work session. Attachment A is the council rankings. In the memo is the 2024 previous work session ranking schedule. She opened the discussion, noting there were some items that are earmarked for the February 10 work session that are time sensitive. She also sought direction on the rankings for scheduling future work sessions and building these topics in. Mayor Grant said February 10 is somewhat full but asked Council to discuss which items should be discussed earlier. He will work with Staff to get them slated in. Councilmember Rousseau would like to use the January time period when there is no Council meeting to hold a work session. She would like to discuss some of these that have been on the list a while like short term rentals, licensing program, code of conduct, the encroachment discussion. She thinks the 75th anniversary discussion will take a little time to get some buy in. Councilmember Weber agrees the list is big. He would support a January work session. Councilmember Holden said that the meetings were cancelled so she won’t be able to attend any meetings. We said we were going to have the one meeting a month. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 17 Councilmember Rousseau said she does not want to cancel the second January meeting next year. She had anticipated that Council would still do something with those dates. She doesn’t recall saying the second meeting would be cancelled. She thought that was a hangover from previous years. Mayor Grant said he doesn’t think it’s a hangover. He met with the nine members of the Mayors and Administrators meeting and there are other cities that are interested in that and looking to do such things for their Staff. It was well received by that group. Councilmember Rousseau asked if those cities had 26 items on their to-do list. Mayor Grant doesn’t know how many items were on their lists. They saw it as a benefit for Staff. He said councilmembers drive a mile or two. Staff drives a lot longer, in the dead of night, in the dead of winter. Councilmember Holden thought this came from the Personnel Committee because of recruitment and retention. That was why we cancelled the meetings. It came from the Personnel Committee. Mayor Grant confirmed. It was a draw to recruit staff. Councilmember Monson doesn’t remember that discussion. Mayor Grant said it was prior to her tenure. Councilmember Holden said former Councilmember Fabel was a part of it. Mayor Grant said he believes former Councilmember Fabel was in favor of the initial discussion pre-dated him. Councilmember Monson said she doesn’t know when we’ll have the meeting but she supports prioritizing the 75th Anniversary and the Code of Conduct. She thinks the short term rentals and rental licensing should be looked at after the code updates. She thought PTRC would look at the encroachment item. Councilmember Rousseau said PTRC is not looking at encroachment. Mayor Grant said encroachment is not PTRC but trail prioritization should be. Director of Public Works/City Engineer Swearingen said trail prioritization is specific to Lake Johanna and Old Highway 10. Councilmember Monson added it was about funding for the two trails. Councilmember Holden said there was no funding in the budget for the 75th anniversary. ARDEN HILLS CITY COUNCIL WORK SESSION – JANUARY 13, 2025 18 Mayor Grant confirmed. Councilmember Holden said when she brought it up during budgeting no one was interested. She is surprised it’s on the list. Mayor Grant said it would be for the 2026 budget cycle. Councilmember Holden said the 75th is this year. Interim City Administrator Jagoe said she believed it was 2026. Mayor Grant recessed the meeting at 6:45 pm. F. Rice Creek Commons/TCAAP Discussion This item was not discussed. 4. COUNCIL COMMENTS AND STAFF UPDATES None. ADJOURN Mayor Grant adjourned the City Council Work Session at 10:46 p.m., with no further Work Session discussions happening after the regular City Council Meeting. __________________________ __________________________ Jennifer Estling David Grant Deputy Clerk Mayor Approved: February 10, 2025 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JANUARY 13, 2025 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Tena Monson, Emily Rousseau and Kurt Weber Absent: None Also present: Interim City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; City Attorney Greta Bjerkness; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried (5-0). 2. TCAAP/RICE CREEK COMMONS UPDATE Interim City Administrator Jagoe stated the Joint Development Authority has not met since the last Council meeting, neither have either of the committees. Ramsey County has appointed Commissioners Tara Jebens-Singh and Mary Jo McGuire as Members of the JDA with Commissioner Kelly Miller serving as the Alternate Member. Also, Commissioner Tara Jebens- Singh will be serving as the Vice-Chair. There has been no additional update from Ramsey County on the Purchase and Sale Agreement negotiations with Alatus. The next JDA meeting will be Tuesday, January 21st at 5:30. Councilmember Holden encouraged staff to paint a true picture within the City’s newsletter articles telling all sides of the story when it comes to TCAAP. She commented on the recent Planning Commission meeting and expressed concern with the fact a Planning Commissioner ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 2 stated the Mayor and herself cost each member of the City $400 due to the lawsuit with Ramsey County. She reported this was not true. She explained the City spent $200,000 on the lawsuit and insurance covered everything beyond that. Councilmember Monson reported Tara Jebens-Singh was now the JDA’s County Commissioner representative. Councilmember Monson discussed the challenges facing TCAAP and noted these have been discussed by the JDA. While she understood the recent newsletter article may not have addressed these concerns, they have been addressed by the JDA. 3. PUBLIC INQUIRIES/INFORMATIONAL Richard Wenzel, 1931 Noble Road, questioned how much taxpayer money Arden Hills has spent on TCAAP. He indicated the City has been working on this project since he moved to the community in 1972 and nothing has been accomplished. He stated he would like an accounting on how much money the City has spent on this project. Mayor Grant reported staff could be directed to provide a response to Mr. Wenzel. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS A. Oath of Office – Brenda Holden and Kurt Weber Assistant to the City Administrator/City Clerk Hanson administered the Oath of Office to Councilmember Kurt Weber. A round of applause was offered by all in attendance and photos were taken. Karen Nejedly administered the Oath of Office to Councilmember Brenda Holden. A round of applause was offered by all in attendance and photos were taken. Mayor Grant recessed the City Council meeting at 7:20 p.m. Mayor Grant reconvened the City Council meeting at 7:35 p.m. 6. STAFF COMMENTS None. 7. APPROVAL OF MINUTES A. December 9, 2024, City Council Work Session B. December 9, 2024, Regular City Council C. December 16, 2024, Special City Council Work Session D. December 16, 2024, Special City Council ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 3 MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve the December 9, 2024, City Council Work Session minutes as amended, the December 9, 2024, Regular City Council meeting minutes as amended, the December 16, 2024, Special City Council Work Session minutes; and December 16, 2024, Special City Council meeting minutes. The motion carried (5-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Resolution 2025-001 Relating to the 2025 Organization of the City of Arden Hills C. Motion to Approve Resolution 2025-002 Relating to the 2025 Appointments and Chairs of the Commissions and Committees of the City D. Motion to Accept Resignation of Frank Cupery from the Economic Development Commission E. Motion to Approve Resolution 2025-003 Relating to 2025 Curbside and Non- Curbside Recycling Fees F. Motion to Approve Resolution 2025-004 Related to Utilizing Complete Streets Principles in Transportation Planning and Community Design G. Motion to Approve Payment No. 3 (Final) – Arden Manor and Royal Park Improvements Project – Peterson Companies, Inc. H. Motion to Approve Renewing Shared Service Agreement with Ramsey County for 2025 Grading and Erosion Control Inspections I. Motion to Approve Payment to Ramsey County for Right-of-Way Acquisition Costs through December 2024 ($277,460.80) – County Rd E/Old Snelling Avenue Roundabout Project; and Payment for Construction Engineering Fees and Costs ($1,354.707.10) – Mounds View High School Trail on Lake Valentine Road J. Motion to Approve Met Council 2025 Private Property I/I Grant Agreement K. Motion to Approve Hiring Permit Technician/Office Support Specialist L. Motion to Accept Resignation of Senior Communications Coordinator M. Motion to Approve Resolution 2025-010 Approving Plans and Specifications and Ordering Ad for Bids – 2025 CIPP Lining Project N. Motion to Approve Resolution 2025-005 Appointing Jessica Daniels to the Economic Development Commission O. Motion to Approve Purchase of 2025 F550 Regular Cab Diesel Truck MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried (5-0). 9. PULLED CONSENT ITEMS None. 10. PUBLIC HEARINGS ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 4 A. Planning Case 24-018 – Master Planned Unit Development, Final Planned Unit Development, Conditional Use Permit, Site Plan Review, Final Plat and Easement Vacation – 1700 Highway 96 W – Trident Development, LLC Planning Consultant Hofer stated the Applicant has submitted a land use application for a Master Planned Unit Development (PUD), Final Planned Unit Development, Conditional Use Permit, Site Plan Review, Final Plat, and Easement Vacation to subdivide and develop an approximately 41.10 acre property that currently contains a place of worship at 1700 Highway 96 West. North Heights Lutheran Church currently owns the Subject Property and contains a single structure that acts as a House of Worship. The property currently has split zoning with a majority of the site zoned R-1 Single Family Residential District and the northwest of the parcel zoned B-1 Limited Business District. The Subject Property is also within the Shoreland Overlay District based on its proximity to Round Lake. The proposed changes to the site would subdivide the property into two conforming lots, to facilitate construction of a 162,819 square foot, 119-unit multiple family dwelling, and construct additional parking for the existing house of worship. The proposed PUD for the land use and proposed flexibility would be exclusive to the proposed Lot 1, Block 1. Planning Consultant Hofer explained the Applicant made an application for Preliminary Plat and Rezoning on July 17, 2024. The Preliminary Plat and Rezoning (PC 24-015) was reviewed by the Planning Commission on August 7, 2024, and the City Council on September 9, 2024. A public hearing was held at both meetings for this application. The City Council approved the Preliminary Plat at the September meeting but tabled the Rezoning on based on the need to review the land use application concurrently with the rezoning request. The Preliminary Plat was approved with the following conditions: 1. The Applicant shall submit to the City a land use application for Final Plat within three (3) months after the date of approval of the Preliminary Plat 2. The Applicant shall work with the Rice Creek Watershed District to review future modifications to vacate existing drainage and utility easements as well as proposed newly dedicated drainage and utility easements prior to the submittal of the Final Plat application. Modifications and newly dedicated easements shall be to the satisfaction of RCWD and the City. Planning Consultant Hofer reported the three-month deadline for the submittal for the final plat based on the above condition was December 9, 2024. Based on this date, the City extended the review of the rezoning in PC 24-015 to November 12, 2024. Discussion of the Rezoning will happen simultaneously with the current request as part of New Business on the agenda. The Applicant initially made an application for Master Planned Unit Development (PUD), Final Planned Unit Development, Conditional Use Permit (CUP), and Site Plan Review in October of 2024, but the application was deemed incomplete. The Applicant applied again on November 4, 2024, with the addition of an application for Final Plat and Easement Vacation, and the application was deemed complete. Due to the meeting schedule of the City, the Applicant has also submitted a waiver for their rights to a timely review as required by Minnesota State Statute §15.99, for the Final Plat and Rezoning applications, until January 13, 2025. Planning Consultant Hofer stated the Subject Property has access from County Highway 96 to the north and Snelling Avenue North to the east. Properties around the parcel are zoned R-1 ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 5 Single Family Residential District and POS Parks and Open Space District and are used for residential uses and houses of worship. Planning Consultant Hofer reviewed the history of the property, the Planned Unit Development, Conditional Use Permit and Plan Evaluation information in detail with the City Council. He explained the Planning Commission reviewed this application at the December 4, 2024 meeting. The Commission discussed the discretion the City has in reviewing the application, the park dedication fees, traffic controls, the lack of affordable housing in the proposal, the density of the proposal, landscaping and tree management, access to the site, and internal circulation of traffic. The Commission voted 5-2 to recommend denial of Planning Case 24-018 with the following findings: 1. The application is not consistent with the policies within Chapter 6 of the Comprehensive Plan: Land Use, or within and the goals of Chapter 7 of the Comprehensive Plan: Housing, that encourage the incorporation of affordable and life-cycle housing into new development and redevelopment where feasible. 2. The request for additional density, floor area ratio, and building height is not consistent with Section 1355.04 Subd. 3.B of the City Code in that the proposed development does not meet the goals for population density and the orderly development of the neighborhood and the city within the general purpose and intent of this Zoning Code and the Comprehensive Plan for the City. Planning Consultant Hofer reported since the December Planning Commission meeting, the Applicant has submitted a supplemental narrative to address the concerns discussed at the meeting. The Applicant has stated the goals of the City’s Comprehensive Plans that the feel they are meeting. The Applicant has also stated that in exchange for the City providing a financial subsidy they would propose to provide 10 units at 80% or less of the Area Median Income (AMI). Housing that has controlled prices under this value is considered affordable. He clarified a mistake in the staff report that stated the proposed rate for these units is estimated to be $336 and $625 per month and that the rates were to be between $1,864 and $1,950 per month. To accommodate these affordable units, the Applicant has stated that they would be looking for a cost savings of at least $1,300,000 for the development from the City. The Applicant has proposed this be achieved through a cash contribution or a reduction and/or waiver of City fees and charges. The Applicant did not indicate a time when the affordable units would be transitioned to market rate. Planning Consultant Hofer explained the City Council has the authority to waive the public use and park dedication fees required with the subdivision of the property as described in Section 1130.08. The City does have additional processes and means to provide financial support or business subsidies to projects that meet specific purposes. These standards are established in the City of Arden Hills Business Subsidy Criteria and City Public Financing Guidelines, (Public Financing Guidelines) dated July 27, 2015. This process allows for the City to consider public financing through tax increment financing, tax abatement, bonds, waiver of City fees (excluding building permits), and other forms of public financing, provided a development meets the criteria set within the standards. With the late addition of the affordable units, staff have not been able to evaluate the proposed project under these standards. Planning Consultant Hofer stated for the project to move forward with any kind of financial support that is detailed within Public Financing Guidelines, the Applicant would need to waive ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 6 their rights to a timely review under Minnesota Statute 15.99. The Applicant has already extended this deadline to January 13, 2025, and without their consent to extend, the City must act on PC 24-018 and the tabled request for Rezoning PC 24-015. The Applicant also stated that the flexibility requested for FAR, maximum building height, and density are appropriate based on the standards that have been exceeded. Councilmember Holden asked if any bike racks or EV charging stations were included in the proposal. Planning Consultant Hofer reported the developer had included 70 bike parking stalls in the underground parking facility. He noted there were no EV charging stations included in the proposal. Councilmember Holden requested further information regarding the trail on the northwest side of the property. Planning Consultant Hofer discussed the trail planned along Highway 96. Councilmember Holden stated she was not happy with the left out. She recommended a right- in/right-out be considered for the access point. She asked if this could be made a recommendation for approval. Interim City Administrator Jagoe explained this recommendation for approval could be made under Item 11A. She stated it was her understanding the applicant had a pork chop design exiting the newly created lot for the development, which would mean there is a left turn only onto Snelling Avenue. In addition, a partial pork chop would be installed at Snelling Avenue to direct traffic. Councilmember Holden stated the left turn only onto Snelling Avenue would not stop people from taking a right-hand turn. Councilmember Monson requested further information on the drainage impacts across Highway 10. Planning Consultant Hofer stated he would recommend the City Engineer address this question, but noted any drainage across property lines would need to be controlled and would be addressed within the stormwater control plans presented by the applicant. Public Works Director/City Engineer Swearingen reported the review with the Rice Creek Watershed District was underway and staff will be coordinating with this organization. Councilmember Monson questioned if the City would be working with the Army Corp in wetland impacts. Planning Consultant Hofer reported the application was not sent to the Army Corp for review on any impacts. Councilmember Monson indicated there were wetland impacts. ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 7 Planning Consultant Hofer stated there were wetlands on site, but he was not aware of any impacts. Councilmember Monson inquired how residents of this development would walk down to Royal Park. Planning Consultant Hofer reviewed the pedestrian facilities on the south side of the parking lot that leads to the house of worship. He commented there was no path out to Snelling Avenue. Public Works Director/City Engineer Swearingen explained a bridge would have to be installed over the creek on site in order to have a pedestrian connection to the park. Councilmember Holden stated because this was a PUD, the City could ask for some sort of pathway, but there is a ravine. She asked if any type of recreational playground would be included within this development. Planning Consultant Hofer reported a patio would be included on the west side of the building, but a play structure was not included. Mayor Grant indicated the applicant was requesting a variance of three feet to the building height. He questioned how tall the existing church was. Planning Consultant Hofer stated he did not know the current height of the church. Mayor Grant asked what the pitch of the roof was on the church. Planning Consultant Hofer reported the church had a 6/12 pitch. Mayor Grant inquired if the senior living development would have a 6/12 roof pitch. Planning Consultant Hofer stated the applicant has indicated the roof would have a 6/12 pitch. Councilmember Holden commented she anticipated the North Heights Church was over 45 feet tall. Mayor Grant stated his reason for asking was because the applicant was asking for a variance, but it was next to a building that was taller, it the additional building height may not appear to be too much. He indicated the PUD was asking for 13.9 units per acre where 12 units per acre was allowed. He noted the City could allow for additional density through a PUD. Planning Consultant Hofer reported this was the case. Mayor Grant questioned how many additional units would be created if the PUD were approved. Planning Consultant Hofer stated this would be 17 units. Councilmember Holden inquired if the veneer would be mortared. Planning Consultant Hofer explained he was uncertain. ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 8 Mayor Grant opened the public hearing at 8:17 p.m. Brad Bjorklund, 3530 Wood Court, stated the members of the Planning Commission had no problems with the physical aspects of the building, but rather had concerns with the lack of affordable housing. He noted he stated this clearly at the Planning Commission meeting. He reported the City has a project across the street that has been contentious that was slated to include 20% affordable housing. He indicated the project that was now before the City now included 8.4% affordable housing units. He questioned why the developer was requesting a large amount of funding back. While he believed the City was working with a fine developer, he recommended the Council support the denial of this project due to the affordability aspect because this project does not meet the City’s comprehensive plan goals. Roger Fink, Trident Development, thanked the Council for considering his request. He thanked staff for the comprehensive staff report. He appreciated staff’s assistance and support on this project. He commented he did not have a lot of prepared remarks. He reviewed the areas where he was requesting flexibility within the development and commented on the ability to integrate affordable housing within this application. He reported City Code spoke to a dedication of land (20%) or cash in lieu. He stated it has been tricky to determine the land value given this includes all of the improvements on the entire 40 acres with the house of worship. He noted the development would be on the 20 acres alone, without the house of worship. He recommended the park dedication fee be calculated from the 20 acre land value alone. He reported the church has agreed to sell the 20 acres of land for $2.25 million and this should be the value the park dedication fee should be calculated from. Mr. Fink clarified, if it weren’t for the wetlands, he would be at 11 units per acre. He noted the FAR was being exceeded slightly. He indicated if he were to reduce the building size down to 3.0, he would have to sacrifice lobby space, common area space, the party room and rooftop patio. He stated the three extra feet of building height would allow for a nine foot ceiling height within the units versus an eight foot ceiling height for the three story building. He explained he was prepared to include affordable units if required by the City. He reported he could offer up to 10 units at 80% AMI. He estimated this project would cost $33,650,000. He explained he has worked to lower the project costs down to $32,300,000 in order to offer a proper return on investment, while still including the affordable units. He stated if the City moves forward with the affordable units, there will be a number of agreements that will need to be included in the development agreement. With no one coming forward to speak, Mayor Grant closed the public hearing at 8:32 p.m. 11. NEW BUSINESS A. Planning Cases 24-015 and 24-018 – 1700 Highway 96 W – Trident Development, LLC • Resolution 2025-006 PC 24-015 Approving a Rezoning for Subject Property • Resolution 2025-007 PC 24-018 Approving a Conditional Use Permit for Lot 2, Block 1, Arden Heights Addition • Resolution 2025-008 PC 24-018 Vacating Drainage and Utility Easement Planning Consultant Hofer reviewed the staff report with the Council and offered the following Findings of Fact: ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 9 Planning Case 24-015 – Rezoning Findings: 1. The Subject Property at 1700 West Highway 96 is located in the B-1 – Limited Business District and R-1 – Single Family Residential Zoning District. 2. The Arden Hills 2040 Comprehensive Plan designates future land use for the Subject Property as HDR, High Density Residential and as P/I, Public and Institutional. 3. The Applicant’s land use application includes a request to rezone the proposed 10.74-acre northwest parcel from B-1 – Limited Business District to R-4 – Multiple Dwelling District. 4. The proposed 10.74-acre parcel would meet the size requirements for lots in the R-4 Zoning District. 5. The 30 +/- acres of developed land on the Subject Property would remain as R-1 – Single Family Residential. 6. The rezoning of the 10.74-acre parcel would resolve a conflict between the Comprehensive Plan and the zoning ordinance. 7. Rezoning requires a public hearing prior to action by the City Council. 8. The Planning Commission held a public hearing for this land use application on August 7, 2024. Planning Case 24-018 - Planned Unit Development and Conditional Use Permit Findings: 1. The property located at 1700 Highway 96 West is designated for High Density Residential uses on the 2040 Comprehensive Plan. 2. New building construction or site modification identified requires the submittal of a Site Plan Review application prior to construction. 3. For proposals for new construction, redevelopment of a site, and significant modifications to existing sites a PUD is required 4. The PUD process allows for flexibility within the City’s regulations through a negotiated process with a Developer. 5. The Applicant has proposed a Site Plan Review, Master and Final Planned Unit Development, Conditional Use Permit, Final Plat, and Vacation in order to construct a 119-unit age-restricted apartment. 6. The Applicant has proposed a Master and Final Planned Unit Development for the development of one approximate 162,819 square foot multiple family dwelling on the Subject Property. 7. The Applicant has proposed additional improvements to the proposed Lot 2, Block 1, to construct additional parking and install landscaping for the existing house of worship use. 8. The Master and Final Planned Unit Development generally conforms to the requirements of the City Zoning Code and design standards. 9. Where the plan is not in conformance with the City Code, the Applicant has requested flexibility. 10. Flexibility through the PUD process has been requested in the following areas: density, floor area ratio, and building height. 11. A public hearing for a Master Planned Unit Development, Final Planned Unit Development, and Conditional Use Permit request is required before the request can be brought before the City Council. 12. The Planning Commission held a public hearing for this land use application on December 4, 2024. Planning Consultant Hofer stated the Planning Commission reviewed this application at their August 7, 2024, meeting. At that time, the Planning Commission recommended approval of the ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 10 application for a Preliminary Plat and Rezoning by a 6-1 vote. Staff presented options regarding motions for the application, including approval for Planning Case 24-015 for a Rezoning for the 10.74-acre parcel at 1700 West Highway 96, based on the findings of fact and the submitted plans, as amended by the conditions in the January 13, 2025 Report to the City Council: 1. Approval is subject to the approval of Resolution 2025-007 for Planning Case 24- 018 (Approving a Master Planned Unit Development, Final Planned Unit Development, Conditional Use Permit, Site Plan Review, Final Plat) Planning Consultant Hofer explained the Planning Commission reviewed this application at their December 4, 2024, meeting. At that time, the Planning Commission recommended denial of the application for Master Planned Unit Development, Final Planned Unit Development, Conditional Use Permit, Site Plan Review, Final Plat, and Easement Vacation, by a vote of 5-2. Councilmember Weber stated having heard this case on the Planning Commission, he had a lot of his questions and concerns addressed. He noted the Council was now hearing a proposal that includes affordable housing. He indicated he had a chance to look this over. He stated in order to attain the additional density bonus, the development should include affordable housing. He reported this was the way he read the City’s comprehensive plan. He commented it would then be a perk for the developer and a perk for the City. However, in this case, the developer was requesting $1.3 million of a financial subsidy from the City which would be 22.5 years of rental payments for the 10 affordable units. He did not believe this was a reasonable starting point and would be a deal breaker for him. Councilmember Holden questioned if the City had a policy in place that required developers to provide affordable housing. Interim City Administrator Jagoe reported the City does not have any policies in place that require affordable housing, even in the language within Chapter 6 of the comprehensive plan. She commented even with additional density through the PUD process, the language does not specify the requirement for a component for affordability. Councilmember Holden asked if picking one aspect of the comprehensive plan was enough of a reason to deny a request, such as building height or the affordability aspect. She commented she was concerned about the legality of this. City Attorney Bjerkness stated this was a key thing to keep in mind. She reported the City Council can enforce regulations and rules within City Code. She explained the comprehensive plan was not rules and regulations, but rather provided guidance. Interim City Administrator Jagoe reported the portion of the comprehensive plan the Planning Commission referenced addressed housing goals that encourage affordable and life cycle housing. Councilmember Holden stated the goals within the comprehensive plan were provided to the City by the Met Council, and again, these are goals not requirements for the City. Councilmember Rousseau indicated the applicant has stated they would be willing to provide 8% of the units at 80% AMI and this would require $1.3 million from the City to offset the profits for the investors. She believed the $1.3 million was not a realistic number for the City to offset ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 11 the costs for the affordable units. She stated it was disappointing the comprehensive plan’s affordable housing goals were not considered earlier by the developer. She understood former Councilmember Fabel mentioned this at a meeting and it was also her understanding Planning Commissioner Bjorklund reached out to the developer to encourage affordable housing as part of this project. She understood other 55+ housing projects and the City has not followed the affordability goals. She indicated she was not on the Council when these projects were completed. It was her understanding that the City did not have an Ordinance in place to address affordable housing requirements, and this was not okay. She commented on the park dedication fees, noting the fee schedule was not updated this year. She anticipated with inflation, the fees should have been increased 15%. She questioned if how many people living within these developments qualified for some kind of subsidized housing discount. Interim City Administrator Jagoe commented 80% AMI can be considered market rate and in order to qualify for grant opportunities, the City would need to look at 50% or 60% AMI for affordable housing needs. Councilmember Holden stated two different 55+ housing developments have been completed in the City. She reported the City was not willing to give the requested amount of financial assistance for the first. She commented the second building had an agreement with the State of Minnesota and Bethel University, where Bethel would be training their health care students at the assisted living facility across from the Anderson Center. She agreed that 80% AMI was market rate and noted she would not be willing to provide $1.3 million in order to create 10 units at 80% AMI. However, she also was not willing to give up a $33 million housing project. She stated she would be considering all aspects of this development. Mayor Grant provided further information on PUD’s and the flexibility that can be offered through the PUD process. He discussed how 80% AMI could happen organically and agreed that 80% AMI was a de facto market rate. He indicated the individuals that would be renting from this development could afford more than market rate, while others would be below the area median income. He stated he would not be able to support the $1.3 million financial request. He explained this was a $33 million project for the City and he was not willing to turn it down on one item alone. He stated if the 80% AMI and the $1.3 million were removed, he could support the project. He reported earlier today he met with seven mayors and city administrators where he asked if any of the other cities have directly funded affordable housing without TIF. He learned that none had done it, except for one, which provided the developer a loan that had to be paid back. Councilmember Monson asked how the City used the park dedication and residential dedication fees. Interim City Administrator Jagoe explained the park development fees would be used for park improvement projects or the ongoing maintenance of parks. She reported the residential development fee was used towards the overall maintenance and upkeep of park development and park maintenance. She indicated the land use application is paid for through the application and escrow fees. Councilmember Monson asked what City ordinance says when it comes to setting park dedication fees for projects. ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 12 Interim City Administrator Jagoe stated for the residential dedication, the City looks at the fair market value of the land for a cash dedication. She indicated the City did not get a value so the City had to go off of the value of the property today, as assessed by Ramsey County. However, she noted City staff has been provided with additional information as to the purchase price for the land for this project. Councilmember Monson stated when additional density is allowed, this typically means the developer will provide additional amenities, such as EV chargers or a trail to the park. She indicated the developer was meeting very basic standards and was still asking for variances on several more items. She reported to her, this was not enough for the City to offer additional density. She wanted to see the items that were missing included within the project plans, such as a path to Royal Park. She indicated the City was already struggling to pay for trails and this project would benefit greatly by having a trail connection. Mayor Grant questioned if the City were to count the wetlands, no density bonus would be required. Planning Consultant Hofer reported this was the case, noting the site was 10.74 acres with 119 units on it. Mayor Grant commented the PUD allows the Council to grant the density flexibility. Planning Consultant Hofer stated this was correct. Mayor Grant stated the developer will have access to the right of way along Highway 96 to the north. He indicated a trail could be established to the Highway 96 trail. He anticipated the church would have to provide some flexibility in order for a trail to be built to the adjacent park. Planning Consultant Hofer reported that while the applicant was proposing to plant trees on the house on the house of worship lot, there was limited work plan on the proposed Lot 2, Block 1. He indicated the applicant could ask to construct a trail on the house of worship property, but the church would have to give permission. Mayor Grant anticipated it would be in the church’s best interest, to provide this amenity to the members as it would be nice to have a trail from the church to the park. He questioned if the development agreement could require the applicant to construct a trail to reach the park. City Attorney Bjerkness indicated City Code has the option, where a subdivision borders a trail that is identified within the comprehensive plan, the City can require the developer construct trail improvements to connect, but this would only be applicable to property the developer owns. Mayor Grant commented while the City really wants a trail connection, this would be on land the developer does not own. Rather, the church owns the land. Councilmember Holden stated this was a PUD and she was not seeing any special amenities included within the plans. She suggested funding be provided by the applicant in order to complete the trail connection to the park. ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 13 Mayor Grant questioned who the applicant was for this project, Trident Development or the church. Interim City Administrator Jagoe reported the church was the property owner, but the applicant was Trident Development. Mayor Grant commented the standard park development rate would require the applicant to pay $773,500, but based on the purchase price that was provided by Trident Development to applicant was proposing to pay $450,000. Councilmember Monson agreed with Councilmember Holden, reiterating this was a bare minimum application and she did not understand how this project came forward. She reported the City has no more time to make a decision on this project. She stated the information the Council had requested before had not been included within the application. She commented the offer for affordable housing offended her. She was of the opinion this was a clear strategic plan that was brought forward by the applicant with the understanding the City would never accept. She wanted to have a development on this property, but she was angered by the manner in which this project has moved forward. While she wanted to deny the project, she was stuck. She expressed frustration noting this was not the manner in which a developer partnered with the City. She commented she did not love this project and noted she was not interested in waiving any fees for the developer. Councilmember Holden stated when the concept plan was considered, Councilmember Fabel mentioned affordable housing and none of the other Councilmembers offered support. She stated it was the Council’s fault for not addressing this issue sooner. She noted one other member of the Planning Commission discussed affordable housing with the developer. Councilmember Monson agreed the Council did not make the affordable housing requirements clear. However, the Planning Commission wanted this addressed and she was offended by the developer’s response. Mayor Grant reiterated this was not a project where TIF financing was involved. He commented this would be a totally different arena. Councilmember Rousseau questioned what the benefit to the community would be with the higher density. Mayor Grant anticipated this would be higher tax revenue. Councilmember Holden indicated the additional density was provided based on how the building was laid out. Mayor Grant requested the Council address the series of issues facing this request. Councilmember Holden addressed resident dedication and noted she would support a payment of $450,000. Mayor Grant supported the Council putting a motion on the floor with amendments then to be considered versus discussing each issue prior to putting a motion on the floor. ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 14 Interim City Administrator Jagoe reported the Council had tabled action on the rezoning, which meant the rezoning would have to be considered first prior to taking action on the PUD, conditional use permit, site plan review, final plat and easement vacation. Mayor Grant asked if these items could be considered under one motion. City Attorney Bjerkness reported there are different voting thresholds for the different items. Interim City Administrator Jagoe indicated these items were also separate Planning Cases. Councilmember Monson stated she supported the Council working its way through what items would be amended on Planning Case 24-018 before the rezoning was considered. Mayor Grant commented typically the Council does not hold long discussions on items prior to having a motion on the table, but perhaps this case could be an exception in order to gain agreement. He suggested the Council speak further to the park dedication fee. Councilmember Monson indicated staff has recommended 25 different conditions for this Planning Case and any additional conditions would begin with Condition 26. Councilmember Holden reiterated that she supported the residential dedication fee being on only the parcel being purchased by the applicant based on the purchase price, which would set the fee at $450,000. Councilmember Monson stated she supported this as well. Mayor Grant indicated he supported the $450,000 residential dedication fee. Councilmember Holden recommended this fee be based on the appraisal information City staff received from the applicant. Planning Consultant Hofer stated staff did not receive appraisal information from the purchaser and seller, and did not receive appraisal information. He explained if the City and the applicant do not agree to a fair market price for the property, there needs to be an appraisal from the applicant. Interim City Administrator Jagoe commented if the Council wanted to condition that they would require an appraisal, this can be determined at the filing of the final plat. Councilmember Holden asked if the City Attorney had language for this requirement. City Attorney Bjerkness recommended this requirement read: The resident dedication fee be based on an appraised amount to be determined and provided by the applicant at the applicant’s expense. The Council supported this language. Councilmember Holden addressed the park development fee, which was $6,500 per unit. She supported this fee being upheld. She noted based on the per unit fee, the applicant would be responsible for paying a park development fee of $773,500. ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 15 Councilmember Rousseau supported the proposed park development fee. Councilmember Monson indicated the Council was unsure of how many units would be constructed as part of this project, which would impact the park development fee that was paid by the developer. She noted she did support the park development fee remaining $6,500 per unit. Councilmember Weber agreed. Councilmember Holden explained she had not made up her mind regarding density. She recommended the wetlands not be included because this has not been included in past developments. She reported the maximum density for this project should be 12 units per acre and the developer was asking for 13.9 units per acre. Mayor Grant stated the Council had the ability to provide for additional density through a PUD, in exchange for something that improves the project. Councilmember Monson questioned what the total number of units would be if the density bonus were not allowed. Planning Consultant Hofer stated the development would be allowed to have 102 units. Councilmember Monson inquired what should be exchanged for the additional density. Mayor Grant supported the addition or inclusion of a trail connection to the park. He reported if 14 units were removed from the project, this may jeopardize the financial feasibility of the project. He explained these 14 units should be worth something to the developer and the developer should be giving the community some benefit. City Attorney Bjerkness pointed out that Section 1130.08 of the City Code speaks to cases where a subdivision borders a trail identified in the City’s comprehensive plan, the developer or subdivider shall (must) be responsible for constructing trail improvements that provide connections to the trail. She reported this code language means the City Council shall make the trail connection a requirement for the developer. Interim City Administrator reported this language speaks to the fact the developer or subdivider shall be responsible for creating the trail connection. Mayor Grant questioned the length of the trail connection. Interim City Administrator stated the trail connection would only be the length of the property, which would be approximately 1,373 feet. She commented there would still be a gap from the North Heights property line to Highway 96. Councilmember Holden indicated she could support the bonus density for the full trail connection. Public Works Director/City Engineer Swearingen explained this trail segment would be a good candidate for a back of curb bituminous trail. He noted the trail would require some tree removal and site grading. ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 16 Councilmember Weber indicated he envisioned the affordable housing units for the additional density. He agreed the proposal from the developer was offensive. He noted while the trails would be a nice add, he wanted to see the affordable housing units remain on the table. Councilmember Holden asked if the Council supported giving the bonus density in order to receive the trail. She indicated she could support the requested flexibility for density, FAR and building height if the trail was included in the plans. Councilmember Monson questioned if EV charging stations could be included. Councilmember Holden commented this would be a separate requirement. Councilmember Monson requested further information on what Councilmember Weber was envisioning for affordable housing. Councilmember Weber stated he hoped the entire density overage would be affordable housing, or 17 units. He believed it was in good faith of the comprehensive plan, that the City should seek options for affordable housing within this development. Councilmember Holden asked if the comprehensive plan lists areas within the community where affordable housing was allowed. Interim City Administrator Jagoe explained at the time of writing the comprehensive plan, within the housing chapter, there were areas that were anticipated for future development and this site was not one guided for redevelopment and affordable housing. She noted this property was zoned R-1 and guided for low density residential to the east. Councilmember Monson inquired if the City could ask for affordable housing as a requirement for density bonus. City Attorney Bjerkness stated the requirement for affordable housing, or a threshold for affordable housing in exchange for the density does go outside what is generally considered within a PUD application. She referred back to her previous statement, noting the affordable housing goals within the comprehensive plan have not been codified within City ordinances. She did not recommend the City Council require affordable housing within the land use application because it was within the comprehensive plan and not City ordinances. Councilmember Monson asked if the City Council could require the trail. City Attorney Bjerkness advised the trail connection could be required, due to the specific language within City Code. She reported the trail connection does not have to be tied to the density bonus. Mayor Grant commented typically within a PUD, the trade offs relate to each other. Councilmember Rousseau indicated she supported the inclusion of a trail connection. Councilmember Monson was in agreement. ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 17 Councilmember Weber explained he had a very hard time accepting the fact there was a statement within the comprehensive plan to add additional density and the City can’t tie it to anything. He stated one of the biggest needs in the community was affordable housing. He recommended this language be reviewed because he wanted the City to have this option. He indicated he could support the inclusion of the trail connection. Mayor Grant commented on how expensive affordable housing was for developers and stated often times required cost sharing between the City, school district, State and the County. Councilmember Monson supported the City having leverage in these moments and she supported the City Council having further discussions on what other cities have done to encourage affordable housing. Mayor Grant indicated he could support the increased density, FAR and building height with the City requiring the trail connection. Councilmember Holden stated she would like to hear from the applicant, noting she would not support the rezoning, if the applicant was not going to construct this building. Mr. Fink addressed the Council noting when he first started looking at this project, even in the early concept phases, he was in excess of 120 units. He reported as he worked with City staff and learned how density was calculated, the number of units was pared down through the design phase to 119 units. He was of the opinion this was an appropriate number of units given the lot size, especially given the wetland deductions, which required the density bonus request. He explained 119 units was the minimum number in order to make the finances work. He explained he could support the trail requirement as proposed by the Council. He suggested the trail connection extending to Highway 96 adjacent to the site to the northeast corner of the church property, if within the public right of way, that the cost be offset from the park dedication fee. He indicated this would then provide a complete trail connection. Councilmember Holden stated she believed this was a great idea, because a complete trail would then be in place. Councilmember Monson agreed. She asked if the applicant had a problem with providing EV charging stations. Mr. Fink explained he did not object to EV charging stations being required. He reported it was his understanding the charging stations would have to be outside of the parking ramp for fire safety purposes. Mayor Grant stated he has heard the applicant supported moving forward with the project with the inclusion of a trail/trail extension to Royal Park and the inclusion of EV charging stations. Mr. Fink reported this was the case. Councilmember Holden questioned how many EV charging stations should be required. ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 18 Mr. Fink indicated he recently completed a housing project in Chaska with 112 units and he was required to have two EV charging stations which would provide four charging spots in the parking lot. Councilmember Holden questioned what the possibility was for getting a small play structure included in the development for grandchildren to play on. Mr. Fink anticipated he could come to some sort of an agreement on a play structure for this development. Councilmember Holden requested further information regarding the security system that would be in place. Planning Consultant Hofer stated the conditional use permit has specific standards that have to be met or reviewed and the standards within the code that describe the security plan do not set specific metrics to be met. Therefore, staff could not determine if the plans were sufficient. Interim City Administrator Jagoe commented the City Council could add a condition requiring the applicant to provide a security plan prior to the issuance of a building permit. She explained City Code states a security plan shall be submitted at the time of the development proposal, subject to approval of the Ramsey County Sheriff’s Department. Mr. Fink indicated this was a request he was unfamiliar with. He explained he provided his security measures and noted he could work with the Sheriff’s Department on this matter. Councilmember Holden questioned if the brick would have mortar. Mr. Fink reported the brick product was a thin brick that was applied with an adhesive on the exterior of the building and in between each brick was a grout product. Councilmember Holden addressed the pork chop. She questioned how the proposed traffic plan would keep people from taking a right hand turn out of the underground parking lot. She inquired if there was more the City could do to address the traffic safety concerns. Public Works Director/City Engineer Swearingen indicated he could further review the geometry to ensure the allowed turning movements were more apparent. Councilmember Holden recommended a condition be added to require the applicant to work with the City Engineer on the egress/ingress points from the parking garage. Mr. Fink stated the proposed renderings were an artistic depiction and were not the engineered plans. He commented on how the right hand motion may be necessary in order to allow residents to take a right hand turn out of the underground parking lot. He suggested the restriction of traffic out onto Snelling Avenue be managed in another manner. Councilmember Holden agreed, but noted she was worried about cars driving through the church parking lot in order to reach Snelling Avenue. ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 19 Councilmember Monson supported the removal of the pork chop directly outside the underground parking ramp. She was of the opinion the pork chop at Snelling Avenue was sufficient. Mr. Fink indicated he was not opposed to the pork chop at Snelling Avenue. Mayor Grant stated he has heard that these conditions were acceptable to the applicant and he was still willing to build the proposed structure. Mr. Fink reported this was the case. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve Planning Case 24-015 and the adoption of Resolution 2025- 006 for an amendment to the zoning map to rezone 10.74 acres from B-1 Limited Business District to R-4 Multiple Dwelling District at 1700 Highway 96 West, based on the findings of fact and the submitted plans, as amended by the conditions in the January 13, 2025 Report to the City Council. The motion carried 4-1 (Councilmember Weber opposed). MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to approve Planning Case 24-018 and the adoption of Resolution 2025-007 for a Master Planned Unit Development, Final Planned Unit Development, Conditional Use Permit, Site Plan Review, Final Plat for the property that currently contains a place of worship at 1700 Highway 96 West, based on the findings of fact and the submitted plans, as amended by the conditions in the January 13, 2025 Report to the City Council. Councilmember Weber stated the amount of discussion that has been held on this item speaks to the fact this item should have gone back to the City Council at a work session and probably still should. Councilmember Monson asked if this item were approved, should amendments then be considered. Mayor Grant commented amendments would be considered at this time. Councilmember Weber expressed concern with how much it would cost to build the portion of trail that would be covered by park dedication. Mr. Fink indicated he would receive competitive bids for this project and he could provide City staff with back up documentation as to these costs. Mayor Grant estimated the trail portion that would have to be covered by park dedication fees was about 396 feet. ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 20 AMENDMENT: Councilmember Holden moved and Councilmember Monson seconded a motion to add Condition 26 to read: Residential dedication shall be a cash contribution in lieu of land and calculated based upon the fair market value of Lot 1, Block 1, as determined by an appraisal submitted to the City by the Applicant and paid for by the Applicant; Condition 27 to read: The Park Development shall be a cash contribution in lieu of land and calculated using the current per unit fee of $6,500, for a total park development fee of $773,500.00 based upon 119 units; Condition 28 to read: The Applicant shall install at their expense a trail along Snelling Avenue and within Snelling Avenue right-of-way, adjacent to the Subject Property, which shall be approximately 1,373 feet in length to serve as a connection to Royal Hills Park and consistent with City Code requirements. The final location and specifications of the trail connections shall be determined by the PW Director/City Engineer and Community Development Director; Condition 29 to read: The trail connection north of this site to Highway 96 along Snelling Avenue and within Snelling Avenue right-of-way, which shall be approximately 396 feet in length to serve as a connection to Royal Hills Park and consistent with City Code requirements. The final location and specifications of the trail connections shall be determined by the PW Director/City Engineer and Community Development Director. The costs incurred to the Applicant for the installation of the approximately 396 foot long trail may be deducted from the Applicant’s park development fee; Condition 30 to read: The applicant shall be required to install two EV charging stations with a total of four charging outlets; Condition 31 to read: The Applicant shall reserve an exterior area of no less than 12 feet by 12 feet, upon which Applicant will install a play structure. The location and specification of the play structure is subject to approval by the PW Director/City Engineer and Community Development Director; Condition 32 to read: The Applicant shall provide a Security Plan to the City, which must be reviewed and approved by the Ramsey County Sheriff’s Office; and Condition 33 to read: The vehicular access points to the Subject Property onto Snelling Avenue such as “left turn only” must be reviewed and approved by the PW Director/City Engineer. The amendment carried (5-0). Mayor Grant questioned if the $1.3 million for affordable housing had been removed from consideration. City Attorney Bjerkness explained this addition was only included within the supplemental narrative from the applicant and not the submitted plans. The City Attorney explained the supplemental narrative was not included in the motions for approval from City staff. The amended motion carried 4-1 (Councilmember Weber opposed). Planning Consultant Hofer reported City staff had no concerns regarding the vacation of drainage and utility easements. He explained the City Engineer found the easements were no longer necessary. ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 21 MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to approve Planning Case 24-018 and the adoption of Resolution 2025- 008 for a Vacation of Drainage and Utility Easement for the property at 1700 Highway 96 West. A roll call vote was taken. The motion carried (5-0). B. Resolution 2025-009 Relating to the 2025 City Council Liaisons for Commissions and Committees and Mayor Pro-Tem Assistant to the City Administrator/City Clerk Hanson stated at its December 9 work session, the City Council discussed liaison assignments to the City’s Committees and Commissions. During that discussion, Council consensus was to remove the Council liaison for Communications and staff received direction on the remaining appointments. Following that work session, staff became aware of a conflict regarding potential appointments to the Lake Johanna Fire Department (LJFD) liaisons; therefore, staff is seeking direction from Council regarding those appointments. Assistant to the City Administrator/City Clerk Hanson reported the City’s other various commission and committee assignments as previously agreed upon at the December work session: Councilmember Monson indicated she supported the appointments as discussed. However, she noted her name should have been included on the Fire Relief Association, as she previously agreed to this position. Councilmember Holden asked that her name be removed from the PTRC as she did not believe she would be a good fit for this committee. In addition, she did not believe the Yellow Ribbon committee should be included on this list. Councilmember Rousseau stated she did not understand how the Yellow Ribbon was accepting individuals and she supported having the Yellow Ribbon removed from this list. The Council was in agreement with the recommendation to remove the Beyond the Yellow Ribbon City-appointed representative. Councilmember Holden commented the Yellow Ribbon does not have events but rather supports individuals in need of assistance. Councilmember Monson indicated Councilmember Holden was interested in the Lake Johanna Board of Directors and noted there may be an opportunity to see if there was a way to rearrange the timeframe, or shorten the meetings. Councilmember Holden commented she has not been good enough to serve on a committee for the past two years and this was bothersome to her. She indicated the biasness for the past two years was concerning to her. She questioned why she was good enough to serve on a committee now. Councilmember Weber asked if Councilmember Holden just asked to get off of a committee. Councilmember Holden reported this was the case, noting she did not believe she was a good fit for the PTRC. ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 22 Councilmember Weber questioned what committees Councilmember Holden would like to serve on now. Councilmember Holden explained she asked to serve on the Planning Commission. Councilmember Weber indicated he was the only person to raise his hand for the Planning Commission. Councilmember Holden recalled that she stated Councilmember Weber may not be the best fit for the Planning Commission because he just served with the Planning Commission and she wanted to serve with this group. Mayor Grant commented one option to resolve this issue would be for Councilmember Weber to serve on the PTRC and allow Councilmember Holden to serve as the Planning Commission liaison. Councilmember Weber declined this request. Councilmember Rousseau indicated she would be willing to serve as the PTRC liaison. MOTION: Councilmember Monson moved and Councilmember Rousseau seconded a motion to adopt Resolution 2025-009 Appointing 2025 City Council Liaisons for Commissions and Committees and Mayor Pro Tem with the amendment that the Lake Johanna Fire Department Headquarters JPA Representative and Board of Directors Representative be Councilmember Holden, the Relief Association Representative be Councilmember Monson and the PTRC Liaison be Councilmember Rousseau. The motion carried 4-1 (Councilmember Holden opposed). C. Recruitment of Senior Communications Coordinator Interim City Administrator Jagoe stated the City currently has a vacancy following the resignation of the Senior Communications Coordinator. She reported Council should discuss the potential next steps for recruitment for this position which include authorization to recruit, give staff direction to bring this to the Personnel Committee, or schedule as a future work session discussion to review the job description duties and City communication needs. Councilmembers have previously expressed an interest in being part of the interview panel for certain positions at City Hall; currently no Councilmembers are slated to be on the interview panel for this position. Council may want to discuss if any Councilmembers would want to be designated to participate if there were a motion to authorize recruitment. Mayor Grant stated at a recent mayors/city administrator meeting he asked how other cities were managing communications. He explained there were a wide range of options, noting larger cities were in one camp and cities of Arden Hills size had a portion of an FTE. He asked if this matter should go back to the Personnel Committee for further consideration. ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 23 MOTION: Councilmember Monson moved and Councilmember Holden seconded a motion to table action on this item recommending this item be reviewed by the Personnel Committee and be brought back to the City Council with a recommendation. The motion carried (5-0). 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Mayor Grant reported St. Anthony and Falcon Heights both did solar panels through the Public Building Solar Panel Project and the payback could be as quick as a couple of years. He noted he passed this information onto staff. Mayor Grant commented the Lake Johanna Fire Department opening bid would occur on January 30. Mayor Grant indicated the single hauler referendum in Mounds View failed. He noted the city of Mounds View had voted to require haulers to provide the City with rate sheets and failure to provide this sheet would mean the business was not licensed. He reported Mounds View has as many or more haulers as Arden Hills. He stated this was an interesting approach to level the playing field. Councilmember Rousseau thanked the Chair Jill Anderson of the PTRC for her years of service to the City. Councilmember Rousseau thanked Tim Nelson for serving on the PTRC for three terms. She recommended a thank you be sent to Mr. Nelson acknowledging his commitment to the City. She explained she wanted to see the City doing more to acknowledge its volunteers. Councilmember Rousseau commented the PTRC recommended any improvements to the Hazelnut parking lot not be done during the State Fair. Councilmember Rousseau requested staff forward the Great River Greening contract onto the City Council. She noted buckthorn would be removed from Floral and Hazelnut Parks next week. Mayor Grant welcomed Councilmember Weber to the City Council. Councilmember Weber stated after serving on the Planning Commission many years, he wanted to thank Commissioners Wicklund, Blilie and Mitchell for their service on the Planning Commission. He welcomed the new members to the Planning Commission. Councilmember Weber explained he was looking at the Twin Cities Gateway site and he recommended the Northern Lights Bingo Hall be removed. Councilmember Holden questioned how the City was doing on the lead water connectors. ARDEN HILLS CITY COUNCIL – JANUARY 13, 2025 24 Public Works Director/City Engineer Swearingen stated he did not have an updated number for the City Council. He estimated the City had identified 500 connections, not on the City side. Councilmember Holden requested further information on the LED light kits. Interim City Administrator Jagoe estimated the City had given away less than 10 kits to date. Councilmember Monson commented the City was working to find connections in order to communicate with Arden Manor regarding the LED light kits. Mayor Grant stated the city of Ramsey joined the Gateway Visitor Bureau. He indicated the City of Arden Hills was seeing increased heads in beds, which meant revenues were up. Councilmember Holden explained she attended the ribbon cutting for Chiroway with Councilmember Rousseau. ADJOURN MOTION: Councilmember Monson moved and Mayor Grant seconded a motion to adjourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 10:45 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor CONSENT ITEM 8A MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Joua Yang, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following:  Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2025 Payroll #02 $108,232.07 2025 Payroll #03 $108,616.01 Total Payroll $216,848.08 Paid Claims - 12/28/2024-02/07/2024 (Check Nos. 53101-53186 and ACH Checks) $3,386,548.16 Total Accounts Payable $3,386,548.16 Total Claims $3,603,396.24 CITY OF ARDEN HILLS PAYROLL # 2 CHECKS DATED:01/17/25 Biweekly:12/28/24 -01/10/25 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 8,010.19 EFT FICA Oasdi 5,598.81 EFT FICA Medicare 1,309.42 EFT SIT 3,700.12 EFT TOTAL TAXES 18,618.54 Health Premium 2,458.26 A/P Check* Dental Premium 215.30 A/P Check* FSA Health Care Reimb. 137.50 A/P Check* FSA Dependent Care Reimb.208.33 A/P Check* TOTAL FLEXIBLE SPENDING 3,019.39 HSA Health Saving 1,195.19 EFT TOTAL HEALTH SAVINGS 1,195.19 PERA 5,859.76 EFT ICMA 1,440.54 EFT Central Pension Fund-Union 1,536.00 A/P Check* MN State Retirement System 1,700.00 EFT TOTAL RETIREMENT 10,536.30 AFLAC 22.76 EFT Life/Addl/Dep Life 50.29 A/P Check* Life/Addl non-tax 21.81 A/P Check* LTD/STD Insurance 307.55 A/P Check* PERA Life Insurance 40.00 A/P Check* IUOE 49 Dues (Union)140.00 A/P Check* TOTAL VOLUNTARY 582.41 Total Employee Deductions 33,951.83 Net Payroll 69.82 Direct Deposit 60,540.93 EFT Gross Payroll Tie-Out 94,562.58 Plus City Paid Benefit 13,669.49 TOTAL PAYROLL COST 108,232.07 FICA TIE-OUT Gross Payroll 94,562.58 Less Total FSA 3,019.39 Less Total H.SA 1,195.19 Less Voluntary Ins 44.57 Net P/R Subject to FICA 90,303.43 FICA Oasdi @ 6.20% 5,598.81 FICA Medicare @ 1.45%1,309.42 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 6,908.23 CITY BENEFIT 5,598.81 1,309.42 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,761.26 6,761.26 CITY OF ARDEN HILLS PAYROLL # 3 CHECKS DATED:01/31/25 Biweekly:01/11/25 -01/24/25 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 8,797.62 EFT FICA Oasdi 5,864.12 EFT FICA Medicare 1,371.45 EFT SIT 4,036.33 EFT TOTAL TAXES 20,069.52 Health Premium 0.00 A/P Check* Dental Premium 0.00 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb.0.00 A/P Check* TOTAL FLEXIBLE SPENDING 0.00 HSA Health Saving 0.00 EFT TOTAL HEALTH SAVINGS 0.00 PERA 5,892.04 6,798.48 EFT ICMA 1,495.04 EFT Central Pension Fund-Union 1,536.00 A/P Check* MN State Retirement System 1,700.00 EFT TOTAL RETIREMENT 10,623.08 AFLAC 0.00 EFT Life/Addl/Dep Life 0.00 A/P Check* Life/Addl non-tax 0.00 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 0.00 A/P Check* IUOE 49 Dues (Union)0.00 A/P Check* TOTAL VOLUNTARY 0.00 Total Employee Deductions 30,692.60 Net Payroll 160.90 Direct Deposit 63,420.91 EFT Gross Payroll Tie-Out 94,581.96 Plus City Paid Benefit 14,034.05 TOTAL PAYROLL COST 108,616.01 FICA TIE-OUT Gross Payroll 94,581.96 Less Total FSA 0.00 Less Total H.SA 0.00 Less Voluntary Ins 0.00 Net P/R Subject to FICA 94,581.96 FICA Oasdi @ 6.20% 5,864.12 FICA Medicare @ 1.45%1,371.45 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 6,798.48 0.00 7,235.57 0.00 0.00 0.00 0.00 0.00 0.00 CITY BENEFIT 5,864.12 1,371.45 Accounts Payable User: Printed: pang.silseth 2/5/2025 4:54 PM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription ACH001 US BANK 12/31/2024ACH BAARS122024 THE HOME DEPOT #2828-SUPPLIES 26.51 CHRIM122024 THE HOME DEPOT #2828-TENNIS NET PLUGS 38.71 FRIDJ122024 UNITED-STATES-FLAG.COM 60.78 FRIDJ122024 AMAZON MKTPL*Z34IW71E1 64.98 FRIDJ122024 U OF M CONTLEARNING OL -125.00 FRIDJ122024 FLEET FARM 3100-CLOTHING 498.94 FRIDJ122024 U OF M CONTLEARNING OL 125.00 GEBAM122024 TRACTOR SUPPLY #221-CLOTHING 42.16 HANSJ122024 DAVANNIS #10 ARDEN HILL-CC MEETING 96.22 HANSJ122024 FUSION LEARNING PARTNERS-RCLLG -ROUSSEAU 45.00 HANSJ122024 WALGREENS #15123-STAMPS 43.80 HANSJ122024 DAVANNIS #10 ARDEN HILL CC MEETING 100.86 HANSJ122024 JIMMY JOHNS - 1532 - CC MEETING 187.80 HANSJ122024 JIMMY JOHNS - 1532 - CC MEETING 178.31 HANSJ122024 LEAGUE OF MN CITIES -WEBER 350.00 MIKAT122024 APPLE.COM/BILL 0.99 MIKAT122024 FLEET FARM 3100-STRAPS 66.30 MILLL122024 MN STATE COLLEGES-CONCRETE TESTOR/INSPECTOR 825.00 REBATE122024 US BANK REBATE -297.23 SEIFM122024 RUNNINGS OF WILLMAR 49.99 SWEAD122024 FUSION LEARNING PARTNERS-2025 550.00 YANGJ122024 WILLSCOT MOBILE MINI 2,504.34 YANGJ122024 SAFEGUARD BY SOLV 56.79 5,490.25Total for this ACH Check for Vendor ACH001: ACH002 AFLAC 12/31/2024ACH 385047 Insurance Premiums-December 2024 45.52 45.52Total for this ACH Check for Vendor ACH002: ACH004 FURTHER 12/31/2024ACH 41182307 Health Care FSA-November 99.00 41209005 Health Care FSA-December 85.00 184.00Total for this ACH Check for Vendor ACH004: ACH007 QUADIENT FINANCE USA INC 12/31/2024ACH 17560873 Postage supplies 194.75 BH3788537624 Postage 1,000.00 1,194.75Total for this ACH Check for Vendor ACH007: 6,914.52Total for 12/31/2024: 0387 MISSIONSQUARE #302482 01/03/2025ACH PR 25-01 PR Batch 00100.01.2025 ICMA Employee DeductionPR Batch 00100.01.2025 ICMA Employee Deduction 1,000.00 PR 25-01 PR Batch 00100.01.2025 ICMA Employee PercentPR Batch 00100.01.2025 ICMA Employee Percent 287.79 Page 1AP Checks by Date - Detail by Check Date (2/5/2025 4:54 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,287.79Total for this ACH Check for Vendor 0387: UB*00765 JANEL BERNARD 01/03/202553101 Refund Check 012811-000, 1976 Edgewater Avenue 228.64 228.64Total for Check Number 53101: UB*00762 SUSAN SWENSEN 01/03/202553102 Refund Check 002682-000, 3328 Katie Lane 350.60 350.60Total for Check Number 53102: UB*00764 KENNETH ERSKINE 01/03/202553103 Refund Check 011443-000, 4465 Arden View Court 14.59 14.59Total for Check Number 53103: UB*00761 GARY KREBSBACH 01/03/202553104 Refund Check 005122-000, 3535 Siems Court 50.89 50.89Total for Check Number 53104: UB*00763 PETER MAY 01/03/202553105 Refund Check 011678-000, 1836 Gramsie Road 41.44 41.44Total for Check Number 53105: 1,973.95Total for 1/3/2025: 0189 GOPHER STATE ONE CALL 01/10/2025ACH 4120190 December Locates 23.40 4120190 December Locates 23.40 4120190 December Locates 23.40 70.20Total for this ACH Check for Vendor 0189: 0192 GRAINGER INC 01/10/2025ACH 9350333580 Sprayer Pump 258.70 9355541534 signs 30.76 9357245944 Warning Light 197.33 486.79Total for this ACH Check for Vendor 0192: 0243 METROPOLITAN COUNCIL-WASTE WATER01/10/2025ACH 0001180144 January Wastewater 83,122.72 0001181339 February Wastewater 83,122.72 166,245.44Total for this ACH Check for Vendor 0243: 0285 XCEL ENERGY 01/10/2025ACH 908892143 11/13/24-12/16/24 1,060.58 908892143 11/13/24-12/16/24 44.92 908892143 11/13/24-12/16/24 193.01 908892143 11/13/24-12/16/24 1,761.94 908892143 11/13/24-12/16/24 1,440.74 908892143 11/13/24-12/16/24 2,009.17 908892143 11/13/24-12/16/24 1,523.41 8,033.77Total for this ACH Check for Vendor 0285: Page 2AP Checks by Date - Detail by Check Date (2/5/2025 4:54 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0292 OXYGEN SERVICE COMPANY INC 01/10/2025ACH 0003606192 December Rental 37.94 37.94Total for this ACH Check for Vendor 0292: 0327 STAPLES INC 01/10/2025ACH 6019122905 Supplies 117.80 6019122906 Supplies 105.15 6019122906 Supplies 15.18 6019588870 Shredder 174.99 6019776676 Shredder 174.99 6019841498 Supplies 74.99 6020295717 Supplies 27.19 6020295717 Supplies 3.49 6020295718 Shredder Return-Credit Memo -174.99 518.79Total for this ACH Check for Vendor 0327: 0706 CERTIFIED LABORATORIES 01/10/2025ACH 8979741 Eyewear 342.90 342.90Total for this ACH Check for Vendor 0706: 0772 ESS BROTHERS & SONS INC 01/10/2025ACH EE8212 S/S San Lid 229.00 229.00Total for this ACH Check for Vendor 0772: 0922 NINENORTH 01/10/2025ACH 2024-210 JDA December Audio/Visual 188.10 2024-210 December Audio/Visual 1,132.91 1,321.01Total for this ACH Check for Vendor 0922: 10363 MINUTE MAKER SECRETARIAL 01/10/2025ACH M1993 12/16 CC Meeting Minutes 212.50 212.50Total for this ACH Check for Vendor 10363: 10491 JULIE HANSON 01/10/2025ACH 123024 Mileage Reimbursement July-September 228.35 228.35Total for this ACH Check for Vendor 10491: 10497 CINTAS CORP 01/10/2025ACH 4214817817 December Mats 105.39 5245512004 First Aid 84.12 189.51Total for this ACH Check for Vendor 10497: 10551 EPTURA INC 01/10/2025ACH INV-54540 2025 Fleet Management Software 2,934.09 2,934.09Total for this ACH Check for Vendor 10551: 10594 JENNIFER ESTLING 01/10/2025ACH 122324 Mileage Reimbursement August-December 196.10 196.10Total for this ACH Check for Vendor 10594: 1125 BOLTON & MENK INC 01/10/2025ACH 0352581 2024 PMP 70.50 Page 3AP Checks by Date - Detail by Check Date (2/5/2025 4:54 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 70.50Total for this ACH Check for Vendor 1125: 1223 ADAM'S PEST CONTROL - MAIN 01/10/2025ACH 4038257 December Pest Control 85.83 85.83Total for this ACH Check for Vendor 1223: 1363 WATER CONSERVATION SERVICES INC 01/10/2025ACH 14580 Leak Locate: N Fairview & Crystal Ave 360.79 360.79Total for this ACH Check for Vendor 1363: 2654 GOODPOINTE TECHNOLOGY INC 01/10/2025ACH 4562 2025 ICON Pavement Management Software 2,845.00 2,845.00Total for this ACH Check for Vendor 2654: 2851 MC TOOL & SAFETY SALES INC 01/10/2025ACH 021280 Jacket-SBaar 86.68 86.68Total for this ACH Check for Vendor 2851: 5173 BADGER METER 01/10/2025ACH 80182381 Beacon & LTE Serv Units-December 725.00 725.00Total for this ACH Check for Vendor 5173: 5593 AMERICAN LEGAL PUBLISHING CORP 01/10/2025ACH 39341 Ordinances 2024-009,010,011 166.50 166.50Total for this ACH Check for Vendor 5593: 6129 FAST SIGNS INC 01/10/2025ACH 204-63974 Nameplate 55.00 204-64336 Nameplate 40.00 95.00Total for this ACH Check for Vendor 6129: 7025 ON SITE COMPANIES -OSSTC INC 01/10/2025ACH 0001830424 Restroom 12/21-1/17 353.00 353.00Total for this ACH Check for Vendor 7025: 7084 OMNISITE 01/10/2025ACH 97422 2025 Annual Plan 7,445.00 7,445.00Total for this ACH Check for Vendor 7084: 7501 KELLY & LEMMONS PA 01/10/2025ACH 64584 December Prosecution 4,640.05 4,640.05Total for this ACH Check for Vendor 7501: 8032 PACE ANALYTICAL FIELD SVC INC 01/10/2025ACH 24122296 December Drinking Water Survey 1,193.00 1,193.00Total for this ACH Check for Vendor 8032: 8870 CHET'S SHOES INC 01/10/2025ACH LLC191016 Boots -MS 200.00 Page 4AP Checks by Date - Detail by Check Date (2/5/2025 4:54 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 200.00Total for this ACH Check for Vendor 8870: ADVS ADVANTAGE SIGNS & GRAPHICS INC 01/10/2025ACH V1224-125 Vinyl Decal 155.10 155.10Total for this ACH Check for Vendor ADVS: ALPI ALLEGRA PRINT & IMAGING INC 01/10/2025ACH 173542 Business Cards 152.61 173569 December Newsletter 2,471.79 173569 December Newsletter Postage 1,049.03 3,673.43Total for this ACH Check for Vendor ALPI: JOHC JOHNSON CONTROLS INC 01/10/2025ACH 1-134914250732 Service to Heating Valves AHU #2 & #3 4,243.98 1-134926387026 Service to Metasys Link 471.60 1-134943397560 2025 Agreement-HVAC/FMS PSA 7,879.00 12,594.58Total for this ACH Check for Vendor JOHC: TCCC TWIN CITIES NORTH CHAMBER OF COMMERCE01/10/2025ACH 2022391 2025 Membership 525.00 525.00Total for this ACH Check for Vendor TCCC: 10513 ASTECH CORP 01/10/202553106 24-560 Fog Sealing 5,144.00 5,144.00Total for Check Number 53106: 10200 BADGER STATE INSPECTION LLC 01/10/202553107 1001298 Decom of Equipment AR# 743, PC 2024-00782 8,500.00 8,500.00Total for Check Number 53107: 0131 BEISSWENGERS DO IT BEST 01/10/202553108 945715 Snow Pusher 99.98 946043 Supplies 58.89 946705 Supplies 26.99 947689 supplies 1.99 947697 supplies 1.30 189.15Total for Check Number 53108: 10483 CENTRAL PENSION FUND 01/10/202553109 401333.1224 December Apprenticeship Fund 384.00 384.00Total for Check Number 53109: CPF1 CENTRAL PENSION FUND SOURCE A 01/10/202553110 184503.1224 December Pension 3,072.00 3,072.00Total for Check Number 53110: 1033 COMCAST 01/10/202553111 101030.0125 Service 1/3-2/2 108.35 44271.0125 Service 12/21-1/20 6.51 98681.0125 Service 1/5-2/4 111.52 226.38Total for Check Number 53111: Page 5AP Checks by Date - Detail by Check Date (2/5/2025 4:54 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0176 FRATTALLONES HARDWARE INC 01/10/202553112 E66264/A Supplies 9.76 9.76Total for Check Number 53112: 1193 FURTHER INC 01/10/202553113 17133701 December Participation Fee 56.60 56.60Total for Check Number 53113: 10593 HYDRAULIC SPECIALTY INC 01/10/202553114 090004955078 Parts Equip #85320 79.02 090007914416 Cylinder Repair 423.99 503.01Total for Check Number 53114: 0447 I.U.O.E LOCAL 49 BENEFIT FUND-INSURANCE01/10/202553115 BP3.0225 February Insurance 11,800.00 NB4.0225 February Insurance 1,682.00 13,482.00Total for Check Number 53115: INCI IN CONTROL INC 01/10/202553116 S-INV02231 Control Panel/SCADA Inspection Testring and Maintenance 546.25 546.25Total for Check Number 53116: 10556 INNOVATIVE OFFICE SOLUTIONS LLC 01/10/202553117 IN4732141 Supplies 112.99 112.99Total for Check Number 53117: 0495 LAKE JOHANNA FIRE DEPARTMENT INC01/10/202553118 964 1st Half 2025 Fire Contract 446,087.00 446,087.00Total for Check Number 53118: 5138 LEAGUE OF MN CITIES INS TRUST 01/10/202553119 40008615 2025 Property Insurance 82,101.00 82,101.00Total for Check Number 53119: 10362 MARCO TECHNOLOGIES LLC 01/10/202553120 INV13330198 Q4 2024 Usage 621.27 INV13330198 Service 12/25-1/24 11.37 INV13330198 Q4 2024 Usage 109.63 INV13330198 Service 12/25-1/24 64.43 806.70Total for Check Number 53120: 10448 MARCO TECHNOLOGIES LLC 01/10/202553121 545959751 Copier 1/25-2/24 200.35 545959751 Copier 1/25-2/24 35.36 235.71Total for Check Number 53121: 10523 METRO-INET 01/10/202553122 2374 IT Support-January 10,461.00 10,461.00Total for Check Number 53122: 6022 MINNESOTA DEPT OF AGRICULTURE 01/10/202553123 2025-20127859 2025 Pesticide Applicator Renewal-Thomas Mikacevich 15.00 Page 6AP Checks by Date - Detail by Check Date (2/5/2025 4:54 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 2025-20193192 2025 Pesticide Applicator Renewal-Steve Baar 15.00 30.00Total for Check Number 53123: 10486 MINNESOTA METRO NORTH TOURISM BUREAU01/10/202553124 123024 SpringHill Suites November 2024 Lodging Tax 6,606.47 123024 Quality Inn November 2024 Lodging Tax 1,785.41 8,391.88Total for Check Number 53124: 0422 MINNESOTA POLLUTION CONTROL AGENCY01/10/202553125 010825 Exam Refresher Class SC/SD-Matthew Brisson 585.00 010825 Exam Refresher Class SC/SD-Steve Baar 585.00 1,170.00Total for Check Number 53125: 10559 MINNESOTA ROOFING COMPANY 01/10/202553126 23-2840-1 Cummings Park Pavillion Roofing Deposit 10,000.00 10,000.00Total for Check Number 53126: 0811 RAMSEY COUNTY 01/10/202553127 FLEET-000957 Equipment Repair Parts-November 2,316.22 FLEET-000957 Equipment Repair-November 3,201.50 FLEET-000960 Fuel Purchase-November 2,488.82 8,006.54Total for Check Number 53127: 0282 REPUBLIC SERVICES #899 01/10/202553128 0899-004641991 PW Waste-December 410.50 410.50Total for Check Number 53128: 10354 ST. PAUL PIONEER PRESS 01/10/202553129 1124572589 PC 24-010 #752 47.32 1124572589 Cannabis Zoning 83.20 1124572589 Delinquent UB 33.80 1124572589 Electric Franchise 67.60 231.92Total for Check Number 53129: 10341 SUSA TREASURER 01/10/202553130 010725 2025 Membership 62.50 010725 2025 Membership 62.50 125.00Total for Check Number 53130: 10495 TENET 01/10/202553131 820620 Silt Sock 280.00 280.00Total for Check Number 53131: 10568 VERIZON CONNECT 01/10/202553132 600000068075 December Service 334.95 334.95Total for Check Number 53132: 817,159.19Total for 1/10/2025: 0192 GRAINGER INC 01/17/2025ACH 9360343595 Cam and Groove Adapter 45.94 Page 7AP Checks by Date - Detail by Check Date (2/5/2025 4:54 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 9360771332 Impact Set and bits 127.37 9364887563 Extraction Hose 165.23 9365488742 Supplies 12.47 351.01Total for this ACH Check for Vendor 0192: 0387 MISSIONSQUARE #302482 01/17/2025ACH PR 25-02 PR Batch 00200.01.2025 ICMA Employee DeductionPR Batch 00200.01.2025 ICMA Employee Deduction 168.78 PR 25-02 PR Batch 00200.01.2025 ICMA Employee DeductionPR Batch 00200.01.2025 ICMA Employee Deduction 581.22 PR 25-02 PR Batch 00200.01.2025 ICMA Employee PercentPR Batch 00200.01.2025 ICMA Employee Percent 565.07 PR 25-02 PR Batch 00200.01.2025 ICMA Employee PercentPR Batch 00200.01.2025 ICMA Employee Percent 125.47 1,440.54Total for this ACH Check for Vendor 0387: 10476 TWIN CITIES COMMERCIAL CLEANERS01/17/2025ACH 01251415 Janitorial Services-January 1,554.58 1,554.58Total for this ACH Check for Vendor 10476: 4889 COMMUNITY FOOTWORKS 01/17/2025ACH 01082025 January Footcare Clinic 473.60 473.60Total for this ACH Check for Vendor 4889: 6555 TKDA INC 01/17/2025ACH 002024007221 South Tower-December 2024 6,832.50 002024007332 2024 CIPP Lining-December 2024 247.65 002024007339 2025 CIPP Lining-December 2024 8,218.36 15,298.51Total for this ACH Check for Vendor 6555: TOII TOKLE INSPECTIONS INC 01/17/2025ACH 010125 December Electrical Inspections 2,122.80 2,122.80Total for this ACH Check for Vendor TOII: 0131 BEISSWENGERS DO IT BEST 01/17/202553133 951177 Supplies 82.43 951395 Supplies 18.99 952180 Supplies 3.48 104.90Total for Check Number 53133: 1040 HOISINGTON KOEGLER GROUP INC 01/17/202553134 024-028-7 Zoning Update-December 2024 4,572.50 4,572.50Total for Check Number 53134: 0390 INT'L UNION OPERATING ENGINEERS-UNION DUES01/17/202553135 1200.0125 January Dues 280.00 280.00Total for Check Number 53135: 0222 LEAGUE OF MINNESOTA CITIES 01/17/202553136 419787 2025 Storm Water Coalition 915.00 915.00Total for Check Number 53136: ASSM METRO CITIES 01/17/202553137 2049 2025 Membership dues 4,160.00 4,160.00Total for Check Number 53137: Page 8AP Checks by Date - Detail by Check Date (2/5/2025 4:54 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 6072 PETERSON COMPANIES INC 01/17/202553138 23120.Pay3 AManor/FPark Payment 3-Final 35,658.36 35,658.36Total for Check Number 53138: 0811 RAMSEY COUNTY 01/17/202553139 PUBW-021555 Old Snelling Avenue-Construction-Dec 2024 1,354,707.10 PUBW-021560 Old Snelling Avenue-ROW Acquisition-Dec 2024 227,460.80 1,582,167.90Total for Check Number 53139: SRFC SRF CONSULTING GROUP INC 01/17/202553140 16750.00-14 Old Highway 10 Trail-December 2024 4,896.43 4,896.43Total for Check Number 53140: 3099 TRI STATE BOBCAT INC-LITTLE CANADA01/17/202553141 A44819 Supplies 48.49 48.49Total for Check Number 53141: 1,654,044.62Total for 1/17/2025: 0230 MTI DISTRIBUTING INC 01/24/2025ACH 1458479-00 Equipment Repair:Compressor/Refrigerant/V-Belt 2,713.47 2,713.47Total for this ACH Check for Vendor 0230: 0320 HEALTH PARTNERS INC 01/24/2025ACH 009595280872 February Dental 1,220.47 009595280872 February Health 23,057.91 24,278.38Total for this ACH Check for Vendor 0320: 0327 STAPLES INC 01/24/2025ACH 6020464777 Supplies 15.18 6020464777 Supplies 54.18 6021032473 Supplies 10.78 6021157418 Supplies 35.78 6021157418 Supplies 17.92 6021216905 Supplies 71.39 205.23Total for this ACH Check for Vendor 0327: 0750 VERIZON WIRELESS 01/24/2025ACH 6103286242 Service 1/11-2/10 897.30 897.30Total for this ACH Check for Vendor 0750: 10474 RECYCLE TECHNOLOGIES 01/24/2025ACH 252303 Christmas Light Recycling 245.20 245.20Total for this ACH Check for Vendor 10474: 10497 CINTAS CORP 01/24/2025ACH 4218040312 January Mats 105.39 105.39Total for this ACH Check for Vendor 10497: 1125 BOLTON & MENK INC 01/24/2025ACH 0353416 2025 Park Improvement 11/9-12/6 4,261.00 Page 9AP Checks by Date - Detail by Check Date (2/5/2025 4:54 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0353818 Planning Services 11/9-12/6 PC 24-020 #791 763.00 0353818 Planning Services 11/9-12/6 PC 24-018 #784 2,847.00 0353818 Planning Services 11/9-12/6 5,503.00 13,374.00Total for this ACH Check for Vendor 1125: 5587 CES IMAGING INC 01/24/2025ACH INV169490 January Rental 60.00 60.00Total for this ACH Check for Vendor 5587: 6129 FAST SIGNS INC 01/24/2025ACH 204-64391 Committee/Commission Name Tags 192.00 192.00Total for this ACH Check for Vendor 6129: JOHC JOHNSON CONTROLS INC 01/24/2025ACH 1-135073727106 Replace Hot Water VAV-Reheat Valve Actuators 4,317.81 4,317.81Total for this ACH Check for Vendor JOHC: NWFS NORTHEAST YOUTH & FAMILY SERVICES01/24/2025ACH 1574 2025 Service Contract 24,119.16 24,119.16Total for this ACH Check for Vendor NWFS: 1033 COMCAST 01/24/202553142 44271.0225 Service 1/21-2/20 6.48 6.48Total for Check Number 53142: 10244 COMCAST BUSINESS INC 01/24/202553143 230128254 January Service 509.94 509.94Total for Check Number 53143: 10405 DALEY ELECTRIC LLC 01/24/202553144 240727 City Hall Lights 528.00 240727 Perry Park Boom Lift 1,634.00 2,162.00Total for Check Number 53144: 0841 EHLERS & ASSOCIATES INC.01/24/202553145 1277 TCAAP-December 542.50 542.50Total for Check Number 53145: IDAI IDEAL ADVERTISING INC 01/24/202553146 56081 Staff Shirts 520.00 520.00Total for Check Number 53146: 10556 INNOVATIVE OFFICE SOLUTIONS LLC 01/24/202553147 IN4744496 Supplies 41.78 41.78Total for Check Number 53147: 0222 LEAGUE OF MINNESOTA CITIES 01/24/202553148 419143 2025 Membership Dues 11,433.00 11,433.00Total for Check Number 53148: 10486 MINNESOTA METRO NORTH TOURISM BUREAU01/24/202553149 Page 10AP Checks by Date - Detail by Check Date (2/5/2025 4:54 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 011725 SpringHill Suites December 2024 Lodging Tax 6,330.43 6,330.43Total for Check Number 53149: 0600 NCPERS GROUP LIFE INS 01/24/202553150 315800022025 February Insurance 80.00 80.00Total for Check Number 53150: 0155 OFFICE OF MN IT SERVICES 01/24/202553151 W24120621 December Phones 750.62 750.62Total for Check Number 53151: 1208 PREMIUM WATERS INC 01/24/202553152 610207-12-24 December Water 17.16 613317-12-24 December Water 37.50 54.66Total for Check Number 53152: 0811 RAMSEY COUNTY 01/24/202553153 EMCOM-012151 Fleet Support-December 24.96 EMCOM-012187 CAD Services-December 781.75 EMCOM-012203 911 Dispatch-December 5,084.42 PRRRV-003239 Truth in Taxation Notice 910.78 6,801.91Total for Check Number 53153: 6748 RELIANCE STANDARD 01/24/202553154 GL154938.0225 February Insurance 1,734.74 1,734.74Total for Check Number 53154: 0282 REPUBLIC SERVICES #899 01/24/202553155 0899-004635962 December Recycling 9,272.97 0899-004635962 Recycling Rebate -229.46 9,043.51Total for Check Number 53155: 10238 ROADKILL ANIMAL CONTROL 01/24/202553156 01012025 Animal Control-12/15/24 90.00 90.00Total for Check Number 53156: 1161 VALLEY-RICH CO INC 01/24/202553157 34164 Watermain Break-Fairview Ave 6,330.75 6,330.75Total for Check Number 53157: 116,940.26Total for 1/24/2025: 0292 OXYGEN SERVICE COMPANY INC 01/31/2025ACH 0008797439 MiniFlex 1,831.07 1,831.07Total for this ACH Check for Vendor 0292: 0387 MISSIONSQUARE #302482 01/31/2025ACH PR 25-03 PR Batch 00300.01.2025 ICMA Employee PercentPR Batch 00300.01.2025 ICMA Employee Percent 745.04 PR 25-03 PR Batch 00300.01.2025 ICMA Employee DeductionPR Batch 00300.01.2025 ICMA Employee Deduction 750.00 Page 11AP Checks by Date - Detail by Check Date (2/5/2025 4:54 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,495.04Total for this ACH Check for Vendor 0387: 0453 CONTINENTAL RESEARCH CORP 01/31/2025ACH 0060408 Weed Control 1,680.00 1,680.00Total for this ACH Check for Vendor 0453: 2490 CORE & MAIN LP 01/31/2025ACH W280794 Breakoff Kit 1,365.26 W318146 Rod Assembly 347.71 1,712.97Total for this ACH Check for Vendor 2490: 5180 THE TESSMAN COMPANY LLC 01/31/2025ACH S408075-IN Ice Melt 500.00 500.00Total for this ACH Check for Vendor 5180: 5665 METERING & TECHNOLOGY SOLUTIONS INC01/31/2025ACH INV6965 Meters 1,661.50 INV7009 Meter 124.26 1,785.76Total for this ACH Check for Vendor 5665: ALPI ALLEGRA PRINT & IMAGING INC 01/31/2025ACH 173808 Jan/Feb Newsletter Postage 1,048.34 173808 Jan/Feb Newsletter 2,525.35 3,573.69Total for this ACH Check for Vendor ALPI: 1199 ANCHOR SCIENTIFIC INC 01/31/202553158 273752 Lift Station 3 Float 203.87 203.87Total for Check Number 53158: 0131 BEISSWENGERS DO IT BEST 01/31/202553159 954889 Supplies 28.17 28.17Total for Check Number 53159: 10353 DEPARTMENT OF CORRECTIONS 01/31/202553160 00000841439 ICWC Hours 3,400.00 00000841439 ICWC Hours 850.00 00000841439 ICWC Hours 1,700.00 5,950.00Total for Check Number 53160: 10579 LEVANDER GILLEN & MILLER P.A.01/31/202553161 42000E-1224 December Legal 94.00 42000E-1224 December Legal 1,921.00 42000E-1224 December Legal PC 24-018 #784 85.00 42000E-1224 December Legal 522.07 42000E-1224 December Legal PC 24-015 #766 51.00 42000E-1224 December Legal 1,221.40 3,894.47Total for Check Number 53161: 10486 MINNESOTA METRO NORTH TOURISM BUREAU01/31/202553162 012825 Quality Inn December 2024 Lodging Tax 1,364.78 1,364.78Total for Check Number 53162: Page 12AP Checks by Date - Detail by Check Date (2/5/2025 4:54 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 10279 QUADIENT LEASING USA IINC 01/31/202553163 Q1648112 Q4 2024 Postage Lease 928.89 928.89Total for Check Number 53163: 0811 RAMSEY COUNTY 01/31/202553164 PRRRV-003296 TIF Admin Costs-2023 187.94 PRRRV-003296 TIF Admin Costs-2023 187.94 PRRRV-003296 TIF Admin Costs-2023 187.93 PUBW-021608 Road Striping and Centerline Painting 1,494.05 2,057.86Total for Check Number 53164: 10495 TENET 01/31/202553165 809618 Straw 572.65 572.65Total for Check Number 53165: 3099 TRI STATE BOBCAT INC-LITTLE CANADA01/31/202553166 A45190 Parts 98.46 98.46Total for Check Number 53166: 27,677.68Total for 1/31/2025: 0192 GRAINGER INC 02/07/2025ACH 9388690506 Speaker 41.94 41.94Total for this ACH Check for Vendor 0192: 0285 XCEL ENERGY 02/07/2025ACH 912596127 12/16/24-01/16/25 1,831.26 912596127 12/16/24-01/16/25 226.76 912596127 12/16/24-01/16/25 1,801.92 912596127 12/16/24-01/16/25 2,495.44 912596127 12/16/24-01/16/25 1,234.02 912596127 12/16/24-01/16/25 52.70 912596127 12/16/24-01/16/25 3,137.43 10,779.53Total for this ACH Check for Vendor 0285: 0327 STAPLES INC 02/07/2025ACH 6021765781 Supplies 16.39 6022105069 Supplies 22.77 39.16Total for this ACH Check for Vendor 0327: 0381 MISSIONSQUARE RETIREMENT 02/07/2025ACH 20241231-109 Q1 2025 Plan Fee 20241231-109-320940-A 250.00 250.00Total for this ACH Check for Vendor 0381: 10363 MINUTE MAKER SECRETARIAL 02/07/2025ACH M1997 1/8 PC Meeting Minutes 172.00 172.00Total for this ACH Check for Vendor 10363: 10476 TWIN CITIES COMMERCIAL CLEANERS02/07/2025ACH 02251445 Janitorial Services-February 1,554.58 Page 13AP Checks by Date - Detail by Check Date (2/5/2025 4:54 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 1,554.58Total for this ACH Check for Vendor 10476: 10497 CINTAS CORP 02/07/2025ACH 5249877101 Fist Aid 42.54 5249877101 Fist Aid 147.31 189.85Total for this ACH Check for Vendor 10497: 10571 JASON BRUMMER 02/07/2025ACH 013025 Expense Reimbursement-Boots 179.95 179.95Total for this ACH Check for Vendor 10571: 5173 BADGER METER 02/07/2025ACH 80185357 Beacon & LTE Serv Units- Through April 2025 180.00 80185357 Beacon & LTE Serv Units- January 725.00 905.00Total for this ACH Check for Vendor 5173: 6060 BATTERIES PLUS 02/07/2025ACH P79768440 Batteries 225.30 225.30Total for this ACH Check for Vendor 6060: 6077 CIVICPLUS 02/07/2025ACH 327399 2025 Annual Fee 10,223.92 10,223.92Total for this ACH Check for Vendor 6077: 7025 ON SITE COMPANIES -OSSTC INC 02/07/2025ACH 0001839103 Restrooms 1/18-2/14 353.00 353.00Total for this ACH Check for Vendor 7025: JOHC JOHNSON CONTROLS INC 02/07/2025ACH 00048033091 Cummings Park Furnance 4,958.50 4,958.50Total for this ACH Check for Vendor JOHC: 0319 CITY OF ROSEVILLE 02/07/202553167 020525 Registration 2025 Felling Trailer 1,204.11 1,204.11Total for Check Number 53167: AMFI AMERICAN FIRE & SAFETY 02/07/202553168 23304 Fire Extinquisher Maintenance-PW 639.70 23305 Fire Extinquisher Maintenance-CH 101.45 741.15Total for Check Number 53168: 10483 CENTRAL PENSION FUND 02/07/202553169 401333.0125 Apprenticeship Fund-January 576.00 576.00Total for Check Number 53169: CPF1 CENTRAL PENSION FUND SOURCE A 02/07/202553170 184503.0125 January Pension 4,608.00 4,608.00Total for Check Number 53170: 0319 CITY OF ROSEVILLE 02/07/202553171 0242262 Q4 2024 Water Purchase 311,187.55 Page 14AP Checks by Date - Detail by Check Date (2/5/2025 4:54 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0242263 Q3 2024 Water Purchase-Additional 19,557.27 330,744.82Total for Check Number 53171: CWBL CITY OF WHITE BEAR LAKE 02/07/202553172 14122 Ramsey County GIS Fee 2025 1,000.86 1,000.86Total for Check Number 53172: 1033 COMCAST 02/07/202553173 101030.0225 Service 2/3-3/2 108.35 108.35Total for Check Number 53173: AR-DRES DRESEL CONTRACTING INC 02/07/202553174 WP 2023-00953 Escrow Refund WP 2023-00953; 5420 Old Highway 8 8,000.00 8,000.00Total for Check Number 53174: 0176 FRATTALLONES HARDWARE INC 02/07/202553175 E71083/A Supplies 6.09 6.09Total for Check Number 53175: 0447 I.U.O.E LOCAL 49 BENEFIT FUND-INSURANCE02/07/202553176 BP3.0325 March Insurance 12,520.00 NB4.0325 March Insurance 1,772.00 14,292.00Total for Check Number 53176: AR-JRG 1 JRG CUSTOM DECK & DESIGN LLC 02/07/202553177 DECK 2024-00076 Escrow Refund DECK 2024-00076; 1594 Lake Johanna Blvd 815.98 815.98Total for Check Number 53177: 5138 LEAGUE OF MN CITIES INS TRUST 02/07/202553178 011325 2025 Workers' Compensation Insurance 34,142.00 34,142.00Total for Check Number 53178: 0003 PERMITWORKS 02/07/202553179 2025-0703 2025 Software Support Plan 595.00 2025-0703 2025 Software Support Plan 2,685.00 2025-0703 2025 Software Support Plan 2,090.00 5,370.00Total for Check Number 53179: 0330 PIONEER PRESS INC 02/07/202553180 11503734.0225 Renewal: 52 Weeks Subscription to 2/15/26 783.00 783.00Total for Check Number 53180: 0811 RAMSEY COUNTY 02/07/202553181 FLEET-000964 Equipment Repair Parts-December 2024 2,098.15 FLEET-000964 Equipment Repair-December 2024 7,154.30 FLEET-000965 Fuel Purchases-December 2024 2,864.48 PRRRV-003312 Q1 2025 Election Services 7,531.00 PRRRV-003372 TIF Admin Costs 2023 274.34 PUBW-021658 Brine Solution-December 2024 574.52 SHRFL-002293 Law Enforcment-January 146,523.95 SHRFL-002300 Law Enforcment-February 146,523.95 Page 15AP Checks by Date - Detail by Check Date (2/5/2025 4:54 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 313,544.69Total for Check Number 53181: 0282 REPUBLIC SERVICES #899 02/07/202553182 0899-004663500 Recycling Revenue Sharing -102.85 0899-004663500 Recycling-January 8,845.76 0899-004668799 PW Waste-January 3,533.02 12,275.93Total for Check Number 53182: 9111 SAFE ASSURE CONSULTANTS INC 02/07/202553183 3749 2025 Safety Training 2,540.79 2,540.79Total for Check Number 53183: AR-SCHM KAM AND JENNIFER SCHMALTZ 02/07/202553184 PC 24-008 Escrow Refund PC 24-008; 1511 Dawn Circle 698.84 698.84Total for Check Number 53184: 10364 WILLIAM F SHORT 02/07/202553185 013125 Administrative Hearings Jan-Dec 2024 185.00 185.00Total for Check Number 53185: 10354 ST. PAUL PIONEER PRESS 02/07/202553186 1224572589 PC 24-020 #791 4200 Round Lake Blvd 46.28 1224572589 PC 24-018 #784 1700 Hwy 96 47.84 1224572589 2025 Fee Schedule 27.04 1224572589 South Water Tower Project 168.48 1224572589 Canabis Registration 37.96 327.60Total for Check Number 53186: 761,837.94Total for 2/7/2025: Report Total (159 checks): 3,386,548.16 Page 16AP Checks by Date - Detail by Check Date (2/5/2025 4:54 PM) Page 1 of 5 DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Jen Estling, Deputy Clerk SUBJECT: Walters Recycling and Refuse, Inc. Comprehensive Recycling Services Contract Approval Budgeted Amount: Estimated Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table, or deny the following: • Authorize the Interim City Administrator, Mayor, and City Attorney to enter into a contract with Walters Recycling and Refuse, Inc. for Residential Recycling Services for a five year period from May 5, 2025 to May 4, 2030. Background The City of Arden Hills has contracted for curbside recycling service since 1992, for single family, duplex, triplex and fourplex Residential Dwelling Units (RDUs). The current contract with Republic Services ends on May 4, 2025 and Republic Services notified the City that it would not extend the current contract. A Request for Proposals (RFP) for residential recycling services was released by the City in September of 2024. Proposals submitted were carefully evaluated by the review committee based on the criteria outlined in the RFP. The final analysis indicated that Walters Recycling and Refuse, Inc. had the best price for the services requested, relative to the recycling needs of the City and its residents. The new contract will continue to provide recycling services to the majority of residential units in the City with the exception of Multi-Dwelling Units (MDUs) which are apartment and condominium complexes including: Cottage Villas, Hunters Park Condos, Parkshore Apartments, Arden Manor, E Street Flats, Arden Flats, Johanna Shores, New Perspectives and CONSENT ITEM – 8B MEMORANDUM Page 2 of 5 Round Lake Senior Living. Currently, apartment and condominium complexes within the City contract for their own recycling services; however, they may opt-in to the City’s Recycling Program. The City Attorney has reviewed the contractual language and had recommendations for edits. Her changes were regarding the exclusion of future Rice Creek Commons development from this contract, insurance requirements, and some general changes to definitions. These recommendations have been incorporated in the language of the final agreement. A draft of the proposed contract, as reviewed by the City Attorney, is included as Attachment A. Contract Length The City Council reviewed the proposal submitted by Walters and a draft contract (that mirrored current contract) at the December 9 Work Session. At that meeting, Council directed Staff to negotiate a 5-year contract with Walters. Upon Council approval, the City will enter into a five (5) year contract for residential recycling services with Walters Recycling and Refuse, Inc. beginning on May 5, 2025. Contract Extensions Council unanimously recommended pursuing a 5-year contract with the option to extend the contract, if the City so chooses. Per contract language in Section 1.2: The City at its sole discretion may elect to extend the Contract for one (1), three (3) year extension. The terms and conditions of this Contract shall apply to any such Contract extension. Nothing in this Contract shall be interpreted to imply or infer that the City is committing to such extensions. The three (3) year extension option was requested by Walters because annual extensions would require the process and resources by either party to be repeated every 6-9 months after notification of each extension. Payment for Base Collection Services This section of the proposed contract for the “base Contact prices” remains unchanged from the rates previously presented to the City Council. • The Contract prices set for recyclable collection services for RDUs: Commencing May 5, 2025, the base Contract prices shall be $7.99 per eligible RDU per month for weekly recycling service. Eligible RDUs with more than one (1) cart will be charged an additional fee of $2.00 per household per month per cart. It should be noted that the current recycling contract includes the same contract language for the additional charge with more than one (1) cart. However, city staff has learned that the current hauler has elected not to bill for additional carts. Walters has agreed not to bill the $2.00 rate for additional carts until January 1, 2026 because of the contract timing and when recycling fees need to be set. At that time, city staff will finalize with the hauler the Page 3 of 5 listing of households with multiple carts for annual assessment purposes. If a resident requests an additional cart after the County assessment amounts have been submitted, Walters will collect recycling from all carts at that household for the remainder of that calendar year, at no additional cost. Residents with additional carts will receive a letter informing them that the amount assessed to their property may be higher than the base fee, based on them having the additional cart(s). • The base Contract prices set for recyclable collection services for MDUs: Commencing May 5, 2025, the base Contract prices shall be $85.00 per eligible MDU per month for each four-yard container serviced once per week or $10.20 per eligible MDU per month for each 65-gallon cart serviced once per week. While all MDUs can opt into the City’s recycling program, there are currently no MDUs opting in. Annual Contract Price Increase The draft contract language shared as part of the RFP process included carry over language from the current recycling contract which sets annual increases by Consumer Price Index (CPI) or by three (3) percent, whichever is less. Walters as part of the contract negotiations asked for this percentage to be raised based on historical CPI rates. City staff as part of the contract negotiations worked with our recycling consultant from Foth Infrastructure and Environment, LLC on recommended language and reviewed several other City recycling contracts. There was no consistency amongst other contracts reviewed for this language, but staff found contracts with caps ranging from 4.5% to 7% and even those with no cap and the rate fluctuates based on CPI annually. As presented, annual price increases will be based on the Consumer Price Index for All Urban Consumers (CPI-U) or by five (5) percent, whichever is less. Staff asked Walters to provide a 10-year lookback to determine a fair increase for the hauler while still including a cap to protect the City. Walters’ lookback data is provided as Attachment B. The contract also states that the City may reopen negotiations if the Contractor incurs market increases, above the capped amount. The language agreed upon is as follows: The City agrees that the price per RDU and MDU will increase each year by the twelve-month average percentage of change in Consumer Price Index for All Urban Consumers: Water and Sewer and Trash Collection Service in the U.S. City Average as reported by the U.S. Bureau of Labor Statistics for the preceding calendar year or by five (5) percent, whichever is less. A zero percent or negative change in CPI will result in no change in the compensation rate for the respective contract year. The price change shall go into effect on May 5th of each year. The Contractor will notify the City by the last week of January the compensation rates for the subsequent contract year. In the event of substantial market change in any of the Recyclable Material Commodity prices or sustained inflation at any time during the Term of this agreement, the City or Contractor may, at eithers option and upon written notice of the other, request to reopen negotiations for the amount per month charged for Recycling Collection services. Page 4 of 5 City Clean-Up Event The City Council had requested review of potentially including a clean-up event or curbside collection event in the recycling contract. Residential households today have the option for curbside bulky waste collection with their current trash hauler. Walters is proposing an Annual Spring Clean-Up Event in partnership with the City. Walters’ recommendation is to host an event, on a Saturday in the spring, which allows residents to recycle materials and prevent those items from going to a waste-to-energy facility. Having an annual event in a designated location allows residents to recycle items that otherwise would be disposed of as trash. Walters has indicated this is also the most cost-effective way to conduct a clean-up event. The City would provide a location, cones, traffic control, assisting with staff to run the event and answer questions, etc. Walters is responsible for providing trucks, roll off containers, drivers and staff to assist with itemizing material. The new contract with Walters will take effect May 5, 2025. The proposed contract states the Contractor will work with the City to facilitate a spring clean-up event. Due to the timing of the contract start date it is anticipated that the City would still work with Recycle Technologies, Inc. for a drop off event in the fall of 2025, as residents are used to. Walters will collaborate with Staff to plan a spring event in 2026. Walters suggests a targeted approach for the first event, possibly appliances or mattresses only or some combination of limited bulky items. SCORE grant incentive dollars cannot be used on the same incentive year after year, unless the incentive expands. Having a smaller event for the first year, then expanding on recycling services for the second event would allow us to continue to use the SCORE grant incentive dollars for future years. Walters provided an example of pricing and the types of items that could be collected at this type of event. The list is provided as Attachment C. Other Contract Notables As part of the contract negotiations, there were other minor changes from the current contract language reflective of current industry standards. The current contract with Republic Services had largely not been amended since 2015. These changes were reviewed with Ramsey County Solid Waste Program staff and our recycling consultant with Foth Infrastructure and Environment, LLC. prior to inclusion in the contract. These other items were as follows: • Pollution Liability Insurance was listed at $5 million per occurrence. Walters currently carries a $2 million policy. The additional premium would cost Walters an extra $20,000 per year. The City Attorney reviewed the request and could not find any statutory authority or minimums requiring the $5 million. Additionally, our Recycling Consultant reviewed several other contracts and found some did not reference any coverage related to pollution. Two specified the $5 million and others didn’t state a dollar amount but used language that puts the liability on the contractor. Both the City Attorney and the Recycling Consultant were comfortable with the $2 million policy. Page 5 of 5 • Reporting due dates for the monthly and annual reports were adjusted from the 15th day of the month to the 30th day. This change will not interfere with Staff’s ability to complete required reporting. • Language regarding credits and reporting for revenue sharing was removed. Walters’ bid did not include revenue share. Many communities are moving away from revenue sharing because it is difficult to budget for and the market is unpredictable. Hauler Transition Roll Out Walters will continue the current collection schedule days and residents will continue to use the carts they have now. Walters has a strong contingency plan, with an account manager who will “own” the relationship with the City and be the day-to-day Senior-level contact at Walters as we make this transition. Walters has provided the following tentative transition schedule to prepare for the change in haulers. Staff provided the most updated address and container size information received from the current recycling hauler to Walters on February 6, 2025. Item Lead Time Projected Date RDU Address List (provided by city) 90 Days 2.3.25 RDU Container Sizes (provided by city) 90 Days 2.3.25 Hauler Transition Mailer 30 Days 4.3.25 - Developed by Walters, approved by City - City Promote Transition and Walters App in City communications and website Coordinate extra cart inventory exchange 14-21 Days 4.14.25 – 4.21.25 Hauler Transition Postcard to Residents Deployed the Week of 4.21.25 Budget Impact The recycling budget is an enterprise fund that receives revenues from the annual household fee that is assessed to the property taxes and from the SCORE grant provided by Ramsey County. Most of the expenses are from the services provided by the Recycling Hauler. Since there are no other dedicated funding sources, the revenue must be balanced with the expenses. The recycling fee is set annually by the City. Under the proposed contract, any rate increase shall not exceed five (5) percent. Attachments Attachment A: Draft Comprehensive Recycling Services Contract Attachment B: CPI-U 10-Year Lookback Data Attachment C: Sample Price List for a Clean Up Event CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page i CITY OF ARDEN HILLS CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Table of Contents 1.Term of Contract ..................................................................................................................... 2 2.Definitions .............................................................................................................................. 3 3.Scope of Work: General Provisions ........................................................................................ 8 4.Operations ............................................................................................................................. 10 5.Collection Services ............................................................................................................... 11 6.Collection Equipment ........................................................................................................... 14 7.Employees ............................................................................................................................. 15 8.Indemnity .............................................................................................................................. 16 9.Insurance ............................................................................................................................... 17 10.Payment and Performance Bonds/Letter of Credit ............................................................... 18 11.Transferability of Contract ................................................................................................... 19 12.Reporting and Promotional/Educational Activities .............................................................. 20 13.Default and Termination ....................................................................................................... 22 14.Payment for Base Collection Services .................................................................................. 24 15.Miscellaneous Provisions ................................................................................................... ..26 Appendices Appendix A Map of Route Sectors by Collection Day Appendix B City Building(s) and Park(s) to be serviced by the Contractor CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 1 CITY OF ARDEN HILLS CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS This Contract, is made and entered into this ___ day of _____, 2025, by and between the City of Arden Hills, a Municipal Corporation under the laws of the State of Minnesota (hereinafter called the “City”) and Walters Recycling & Refuse, Inc. under the laws of the State of Minnesota, having its principal place of business at 2830 – 101st Avenue NE, Blaine, MN 55449 (hereinafter called the “Contractor”). WITNESSETH WHEREAS, the City requires the collection and proper management of recyclables within the corporation limits of the City; and WHEREAS, the Contractor is engaged in the business of collecting, processing, and marketing recyclables; and WHEREAS, the City released a request for proposals (RFP) for recyclables collection, processing, marketing services, and public education, on September 11, 2024; and WHEREAS, the Contractor submitted a proposal in response to the City’s RFP on October 25, 2024; and WHEREAS, the City desires to hire the services of the Contractor Walters Recycling & Refuse, Inc. and the Contractor Walters Recycling & Refuse, Inc. desires to provide the services to the City; and NOW, THEREFORE, IT IS AGREED BY AND BETWEEN BOTH PARTIES: That the Recycling Contact for the Collection of Residential Recyclable Materials (“Contract”) with Walters Recycling & Refuse, Inc. (Contractor) outlines the requested services by the City and costs for these said services for eligible Residential Dwelling Units (RDU) and Multi-Dwelling Units (MDU). CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 2 1. Term of Contract 1.1. This Contract shall commence on May 5, 2025, and shall remain in full force and effect through May 4, 2030, unless terminated in accordance with Section 13 of this Contract. 1.2. The City at its sole discretion may elect to extend the Contract for one (1), three (3) year extension. The terms and conditions of this Contract shall apply to any such Contract extension. Nothing in this Contract shall be interpreted to imply or infer that the City is committing to such extensions. 1.3. At least 12 months prior to the expiration of this Contract (or any extension period), the City shall notify the Contractor of its decision as to whether or not to exercise its extension option. The Contractor may request an early decision by the City for a contract extension by submitting a written request. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 3 2. Definitions The following terms, whenever used in this Contract, shall have the meanings set forth in this Section unless otherwise limited or expanded elsewhere in this Contract. Aluminum Cans Disposable containers fabricated primarily of aluminum, commonly used for soda, beer, juice, water or other beverages. Aseptic Packaging and Milk Cartons Containers designed to maintain the sterility of a sterile (aseptic) product such as food (e.g., gable-top milk cartons, juice boxes and aseptic packaging used for soup, broth, soy milk, etc.). Aseptic packages are typically a mix of paper, polyethylene (low-density polyethylene [LDPE]), and aluminum. Base Collection Services The base level of recyclables collection services, which services are paid for by the City to the Contractor as specified in this Contract. Bulky Waste All large, bulky household materials which do not fit within a garbage cart and include (but are not limited to) carpeting and padding, mattresses, chairs, couches, tables, appliances, electronics, and car parts including wheels, rims, and tires. Carrier Stock Paperboard coated with resins to resist moisture and used for containers to carry products such as beer, water and soft drinks. Carts/Curbside Recycling Carts The wheeled, lidded carts in which recyclable materials can be stored and placed for curbside collection as approved and owned by the City. City The City of Arden Hills, Minnesota. City’s Annual Recycling Public Education Flyer The Contractor will be responsible for providing an annual public education flyer to be sent to all residents that contains the following recycling information: • List of materials to be included for recycling; • List of materials excluded that cannot be recycled in the City’s program; • How to prepare materials; • Calendar of collection days; • How to receive additional information about the program. The flyer shall be delivered to homes no later than January 31 of each year. Clothes and Linens Towels, sheets, blankets, curtains, tablecloths, rags, and clothes including: belts, coats, hats, gloves, shoes and boots which are CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 4 dry, clean and free of mold, mildew and excessive stains. Collection The aggregation and transportation of recyclable materials from the place at which they are generated; includes all activities up to the time when it is delivered to a recycling facility. Collection Vehicle Any vehicle licensed and inspected as required by state and county and approved by the City for recyclables collection within the corporate boundaries of the City. Collection Hours The time period during which collection of recyclables is authorized by the City. Commodity Any individual material, including specific industrial grade, as defined by this Contract. Contractor The City’s recycling service Contractor under this Contract beginning operation on May 5, 2025. Corrugated Cardboard (Old Corrugated Cardboard) Cardboard material with double wall construction and corrugated separation between walls including boxes for delivery and take out pizzas. Does not include cardboard heavily coated in plastic or wax. Contract Price for Recyclables Collection Service The amount of money per Residential Dwelling Unit (RDU) or Multi-Dwelling Unit (MDU) charged by the Contractor to the City per the terms and conditions of this Contract for costs attributable to the base recyclables collection service, including transport of these recyclables to the City-designated recycling center. County Ramsey County, Minnesota Curbside That portion of right-of-way adjacent to paved or traveled City roadways. “Curbside” as used in this Contract shall be interpreted to include alleys. Curbside Collection The collection of recyclables in accordance with this Contract, City ordinances, and City guidelines regulating the placement of the same. Curbside Recycling Service The recycling collection service, together with related public education and other customer services, specified within this Contract, utilizing curbside recycling pickup. Glass Jars and Bottles Glass jars, bottles, and containers (lids/caps and pumps removed) that are primarily used for packing and bottling of food and beverages. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 5 Electronic Waste Any discarded consumer electronic device with a circuit board including (but not limited to): televisions, computers, laptops, tablets, computer monitors, peripherals (e.g., keyboard, printer, mouse, etc.), cell phones, PDAs, DVD recorders/players and video cassette recorders/players, and fax machines. HDPE Plastic bottles and non-bottle plastic containers made from high-density polyethylene resin. Holidays New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. Market Any person or company that buys (or charges) for recycling of specified materials and may include, but is not limited to: end- markets, intermediate processors, brokers and other recycling material reclaimers. Materials Recovery Facility (MRF) A facility in which recyclable materials are processed. The facility must conform to all applicable rules, regulations and laws of state, local or other jurisdictions. Multi-Dwelling Units (MDUs) A building or a portion thereof containing five or more dwelling units. Multi-Dwelling Unit (MDU) Recycling Containers Recycling containers used for multi-dwelling units (MDUs) including any cart, dumpster or other receptacle for temporary storage and collection of designated recyclables from residents in MDUs prior to collection. Multi-Dwelling Unit (MDU) Recycling Service Recycling collection service, together with related public education and customer services. Non-Targeted Materials Materials that are not included in the City’s recycling program. Examples of typical non-targeted items currently include (but are not limited to): pumps on plastic bottles, ceramic material, etc. Organics Shall have the meaning set forth in Minnesota Statutes and Minnesota Pollution Control Agency Rules for materials that: (1) are separated at the source by waste generators for the purpose of preparing them for use as compost; (2) are collected separately from mixed municipal solid waste; and (3) are comprised of food waste, fish and animal waste, plant materials, and paper that is not recyclable. Paper Products Paper includes the following: newspapers including inserts (ONP); household office paper and mail; boxboard; carrier stock cardboard; old corrugated cardboard (OCC) including CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 6 boxes for delivery and take out pizzas; phone books; kraft bags; and magazines/catalogs (OMG). Plastic Food and Beverage Containers Bottle and rigid plastic containers made of PET (plastic type #1), HDPE (plastic type #2), and PP (plastic type #5). PET Plastic bottles and non-bottle plastic containers made from polyethylene terephthalate (e.g., soft drink, water, other bottles, deli clamshells, etc.). PP Containers made from polypropylene. Process Residuals The materials that cannot be recycled due to material characteristics such as size, shape, color, cross-material contamination, etc., which must be disposed as mixed municipal solid waste. Process residuals include (but are not limited to): bulky items, contaminants, sorted tailings, floor sweepings and rejects from specific processing equipment (e.g., materials cleaned from screens, etc.). Process residuals do not include clean, separated products that are normally processed and prepared for shipment to markets as commodities but which are of relatively low value because of depressed market demand conditions. Processing The sorting, volume reduction, baling, cleaning, containment or other preparation of recyclable materials delivered to the processing center for transportation or marketing purposes. Processing Fee Agreed upon unit fee allocated towards Contractor’s cost of processing various types of recyclables. Producer Occupants of a RDU or MDU property who generate recyclable materials. Recyclable Materials or Recyclables The current list of household recyclables established through guidelines released under the authority of the City. The current list of recyclables, as of the date of Contract Execution, includes: Newspaper and Newspaper Inserts; Magazines and Catalogs; Junk Mail and Envelopes; Cardboard; Office and School Paper; Phone Books; Cereal and Cracker-type boxes; Shoeboxes; Brown Paper Sacks/Bags; Aluminum, Steel and Tin Cans, Scrap Metal less than 3 feet in length; Glass Bottles and Jars, Plastic Bottles and Cups; Plastic Food Containers, Tubs, Bowls, Yogurt Cups and Margarine/Whip Cream Tubs; Plastic Milk Jugs and Paper Milk Cartons; Juice Boxes; and other Paper/Aseptic Cartons. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 7 Recyclables Collection The collection of all recyclable materials properly set out by residents or property managers from eligible RDUs or MDUs into specially identified recyclable carts. Collection shall also include transporting the recyclable materials to the recycling center where materials can be processed for the marketplace. Residential Dwelling Unit (RDU) Any eligible, occupied single-family dwelling, townhome, duplex, triplex or fourplex within the City occupied by a person or group of persons. A RDU shall be deemed occupied when water is being supplied thereto. Source Separated Organics (SSO) Food waste, non-recyclable papers, house plants, and other household organics designated by the City that, once separated by residents, may be recovered for composting or other forms of organics recovery. SSO does not include yard waste for purposes of this Contract. Steel Cans Metal containers fabricated primarily of steel and/or tin used to contain food or beverages. Walk-up Collection The collection of household waste and recyclable materials at a RDU at a point close to the dwelling unit, in lieu of curbside collection, for producers or occupants who have a documented physical infirmity and when there is not a person living in the dwelling that is able to move wastes to the curb. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 8 3. Scope of Work: General Provisions 3.1. The work under the Contract shall consist of all the items contained in the Contract, including all the supervision, materials, equipment, labor, customer service operations, and all other items and functions necessary to complete such work in accordance with the Contract. 3.2. The City’s RFP (including all addenda) and Contractor’s proposal (including responses to City questions) are incorporated by reference into this final Contract. If there is any discrepancy between this Contract and the City’s RFP or the Contractor’s proposal, this Contract shall take precedence. 3.3. Recycling services will be provided to all RDUs, with opportunities for MDU buildings to “opt-in” to the service. Recyclables collection will occur weekly on Tuesdays for properties south of I-694 and weekly on Wednesdays for properties north of I-694. Appendix A includes a map of route sectors by collection day. The area commonly known as Rice Creek Commons (“RCC”) is not included in the Curbside Recycling Service area. For purposes of this Contract, RCC is delineated as the area north of Highway 96, east of Highway 10, west of Hamline Avenue North and south of County Road I (the northerly jurisdictional boundary of the city). 3.4. The Contractor will acquaint itself with all pertinent City Ordinances and other City guidelines and comply with said ordinances and guidelines. 3.5. The Contractor has made its own examination, investigation and research regarding the proper method of doing the work, and all conditions affecting the work to be done (including street layout, alley layout, overhead obstructions preventing automated lifting of carts, other geography, daily route sector boundaries, etc.) and the labor, equipment and materials needed thereon, and the quantity of work to be performed (including the Contractor’s own field verification of RDU and MDU estimates provided by the City), and the Contractor agrees that it has satisfied itself by its own investigation and research regarding all of such conditions, and that this conclusion to enter into the proposed Contract is based upon such investigation and research, and that it shall make no claim against the City because of any of the estimates, statements, or interpretations made by any official officer or agent of the City which may prove to be in any respect erroneous. The Contractor so assumes the risk of all conditions foreseen and unforeseen and agrees to complete the work without additional compensations under whatever circumstances may develop other than as herein provided. 3.6. Household recyclables collection service from eligible RDUs shall be performed exclusively by the Contractor. 3.7. The Contractor shall be obligated to protect all public and private utilities whether occupying public or private property. If such utilities are damaged by reason of the Contractor’s operations under this Contract, Contractor shall repair or replace same. If Contractor fails to do so promptly, the City shall cause repairs or replacements to be made and the cost of doing so shall be deducted from payment to be made to the Contractor. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 9 3.8. In performing any actions or services under this Contract, the Contractor shall comply with any and all federal and state statutes, rules and regulations and any and all City and County ordinances and regulations pertaining to or regulating the provision of such services or actions, including those now in effect or hereafter adopted. Any violation of such statutes, ordinances, rules or regulations by the Contractor shall entitle the City to take appropriate corrective action. Any material violation by the Contractor shall entitle the City to terminate this Contract upon twenty-one (21) days written notice of termination to the Contractor except as provided elsewhere herein. Prior to exercising the right of termination, the City shall notify the Contractor in writing and consult with the Contractor in an effort to resolve the dispute. The Contractor may have up to twenty-one (21) days to cure a violation prior to the City’s exercise of its termination right, provided that such an opportunity to cure is not in conflict with the provisions of the subject law, ordinance, rule, or regulation. However, the opportunity to cure shall not apply to subsequent and repeated violations of the same law, ordinance, rule or regulation. Amendments to existing regulatory laws, ordinances, regulations and enactment of new laws, ordinances and regulations shall not serve as justification for the Contractor to terminate its obligations hereunder, unless such changes make the completion of this Contract impossible. 3.9. Neither the Contractor nor the City shall be liable for the failure to perform their duties if such failure is caused by a catastrophe, riot, war, fire, act of God, power failure, flood, disaster or other similar contingency beyond the reasonable control of the City or the Contractor. Labor disputes do not constitute situations beyond reasonable control. No person shall be illegally excluded from employment rights in, participation in, or be denied the benefits of the program which is the subject of this Contract on the basis of race, religion, color, creed, sex, age, disability, handicapped status, national origin or any other protected class defined under the Minnesota Department of Human Rights and/or federal law. The Contractor agrees to undertake all efforts at reasonable accommodations as may be required by state or federal law. 3.10. The Contractor shall obtain all required licenses and permits to perform the Contract and promptly pay all fees required or taxes assessed by the City or any other Governmental agency. 3.11. Contractor agrees that no member, officer, or employee of the City shall have any direct or indirect interest in this Contract or the proceeds thereof. Violation of this provision shall cause this Contract to be null and void and Contractor will forfeit any payments to be made under this Contract. 3.12. The laws of the State of Minnesota shall be used to interpret this Contract. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 10 4. Operations 4.1. Collection of recyclables shall not start before 7:00 a.m. or continue after 6:00 p.m. Exceptions to collection hours shall be affected only by prior permission of the City. The Contractor shall request permission from the City for any exception first via telephone and then in writing to the City Recycling Coordinator with an explanation as to the reason for the exception request. 4.2. When a holiday falls on the day that recycling should normally be collected, each subsequent collection day will be delayed one day. For Example — if July 4 is on Tuesday, regular collection services that week will be Wednesday and Thursday. Assistance shall be provided to the City in publicizing the yearly calendar including alternate collection days. 4.3. The Contractor’s employees shall handle the carts with reasonable precautions to prevent spilling or scattering of recyclable materials. The Contractor shall replace all carts in an upright position and shall immediately clean up and dispose of any contents thereof which may be spilled, regardless of whether the spill occurred on public or private property. Any unacceptable materials left behind should be secured within resident’s recycling container. 4.4. If the Contractor fails to clean up any scattered or spilled material or leaked material or fluids from recycling trucks within three hours after oral or written notice (email is acceptable) from the City, the City may cause such work to be done and deduct the reasonable cost thereof from any payments due and owing the Contractor, in addition to any other remedies provided herein. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 11 5. Collection Services 5.1. The recyclables collection service shall be provided every week from a 35-gallon, 64-gallon, 95-gallon or similar sized wheeled recycling cart(s). 5.2. Collection shall occur in the same location (i.e., at “curbside”) and similar manner as household solid waste collection. 5.3. Recyclables “walk-up” collection may occur for eligible residents who apply for and receive City approval. Eligible residents may be disabled or handicapped. There will not be an additional charge to residents who are entitled to “walk-up” collection. 5.4. All occupants of RDUs in the City that set out recyclables for municipal collection shall be required to place their household recyclables in the City-supplied cart(s). 5.5. The current list of household recyclables is established under the authority of the City’s Recycling Coordinator. The current list of recyclables as of the date of Contract execution are listed under the definition of “Recyclable Materials” in Section 2. This list may be amended by mutual agreement between the City and the Contractor. 5.6. All recyclable materials placed for collection by residents or management from eligible RDUs or MDUs shall remain the responsibility and ownership of the residents or property owner until picked up by the Contractor. The City requires that all collected recyclables must be delivered to the Contractor’s MRF in a manner acceptable to Ramsey County. 5.7. Residential recyclables collected from the City under this Contract will be kept separate from other materials until delivery to the MRF. Residential recyclables generated in Arden Hills shall be weighed on Certified Truck Scales and the weights reported to the City. The Contractor shall retain truck scale weight tickets for City inspection upon request for a period of at least three years. 5.8. The Contractor shall not landfill, incinerate or otherwise dispose of recyclable materials collected for recycling under this Contract without the specific, prior written approval of the City. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 12 5.9. Cart Ownership and Management 5.9.1. The City shall own the recycling carts. 5.9.2. The Contractor shall be responsible and pay for all aspects of cart management and operations including (but not limited to), receiving, assembly, distribution (aka new cart “roll out”), management of excess cart inventory, (i.e., provide “warehouse” and inventory control services), cart switches/replacements, cart maintenance, repair or replace damaged carts, and manage all aspects of warranty repairs. Contractor shall deliver 64- gallon carts to all RDUs and exchange with other sizes as requested within one week of a valid request. 5.9.3. The Contractor shall serve as the City’s agent for purposes of implementing cart warranty service and replacements. The Contractor will make its best efforts to help assure eligible cart warranty repairs and replacements are paid for by the cart manufacturer and not the City. 5.9.4. The Contractor’s cart distribution services shall consist of ongoing cart replacements (i.e. new customers, service changes, replacement of damaged containers, etc.) during the term of the Contract. 5.9.5. Damaged carts and old recycling bins that are not reusable must be recycled. All costs incurred in recycling old curbside bins and new carts damaged beyond repair shall be the responsibility of the Contractor at no additional cost to the City. Residents may be allowed to keep their City- provided recycling bin for other uses. 5.10. Recyclable and Solid Waste collections from City Buildings and Parks 5.10.1. The Contractor shall provide recycling and solid waste collection services at the City owned and operated buildings and parks as listed in Appendix B. 5.10.2. Collection services shall be extended to all new City owned buildings and parks created during the term of the contract. 5.11. Customer Service 5.11.1. The Contractor shall maintain throughout the duration of the Contract a designated single contact who is located in Minnesota and who has sufficient authority to resolve issues when officially notified by City staff. 5.11.2. The Contractor shall provide responsive, friendly customer service at all times including interactions with residents by drivers/crews on the collection route, on the phone, emails, web sites, and other forms of communication. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 13 5.11.3. In the case of alleged missed collections, the Contractor shall investigate, and, if such allegations are verified, the Contractor shall then arrange for the collection of the recyclable materials no later than 6 p.m. the following business day. 5.11.4. The Contractor shall establish and maintain an office or call service with continuous supervision to accept complaints and customer calls. The office shall be in service during the hours of 8:00 a.m. until 5:00 p.m. Central Standard Time on all days except Saturday, Sunday and legal holidays. The address and toll-free telephone number of such office shall be posted on the City’s web site. 5.12. The Contractor shall facilitate one special collection Clean Up Day on a Saturday in the spring of each year for residents. Residents shall abide by the list of acceptable and unacceptable materials. Residents may be required to pay nominal charges for disposal of certain items as listed on Attachment A. The City shall pay for the disposal costs associated with Clean Up Day. The Contractor shall provide adequate trucks and/or roll off containers to take accepted materials and transport them to the disposal facility. The City reserves the right to involve other vendors to collect selected items. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 14 6. Collection Equipment 6.1. When collecting recyclables under this Contract the Contractor shall use separate collection vehicles for recyclables. 6.2. It shall be the Contractor’s sole responsibility to comply with all road weight restrictions. The Contractor shall immediately inform the City of any notices of exceeding such restrictions. The City retains the right to inspect and/or weigh the Contractor’s trucks at any time. 6.3. All vehicles shall be kept in a clean and sanitary condition; and all collection vehicles shall be cleaned with pressurized hot water at least once a month. It may be necessary to wash these vehicles more often to improve the appearance of the vehicle, eliminate or control insect infestation, and to control odor, if so directed by the City. 6.4. The vehicle bodies shall be painted and numbered and shall have the Contractor’s name and telephone number painted in letters of a contrasting color, at least four (4) inches high or easily readable under normal conditions. 6.5. The trucks shall be maintained in good working order. They shall be equipped to meet all federal, state and municipal regulations concerning vehicles used on City streets and alleys and maintained to meet these standards. 6.6. All vehicles shall be equipped with the safety equipment as required by any local, state or federal laws. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 15 7. Employees 7.1. All employees shall be competent and skilled in the performance of the work to which they may be assigned. Failure or delay in the performance of this Contract due to the Contractor’s inability to obtain employees of the number and skill required shall constitute a default of the Contract. 7.2. The employees shall not use loud or profane language, shall be courteous at all times (arguing will not be tolerated) and shall perform their work as quietly and quickly as possible. 7.3. The employees (and vehicles) shall not drive over private property unless requested by property owners. 7.4. The City or its authorized agent may inspect the work performed for compliance with the Contract. The Contractor shall furnish all reasonable assistance required by the City or its representative for the proper inspection of the Contractor’s premises, facilities, equipment and the MRF to which the City’s recyclables are taken. 7.5. The Contractor shall maintain, separate from all other records and accounts, complete records and an accurate ledger of accounts of all revenues and expenses relating to the collection of the City’s recyclables. Such records and accounts shall, at all reasonable times, be open to inspection by the City and its agents. With reasonable notice, the City shall have the right to audit any portion of the Contractor’s records relating to services provided under this Contract. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 16 8. Indemnity 8.1. The Contractor shall indemnify, keep and save harmless the City and its respective officers, agents and employees against all suits or claims that may be based upon any injury or damage to persons or property that may occur, or that may be alleged to have occurred, in the performance of this Contract by the Contractor, whether or not it shall be claimed that the injury was caused through an negligent act or omission of the Contractor, its employees, its subcontractors or its agents or in connection with any claim based on lawful demands of subcontractors, workers, or suppliers; and whether or not the persons injured on whose property was damaged were third parties, employees of the Contractor or employees of an authorized subcontractor; and the Contractor shall, at its own expense, defend the City in all litigation, pay all attorneys’ fees and all costs and other expenses arising out of the litigation or claim, or incurred in connection therewith; and shall, at its own expense, satisfy and cause to be discharged such judgments as may be obtained against the City, or any of its officers, agents or employees. 8.2. When requested by the City, the Contractor shall submit satisfactory evidence that all persons, firms or corporations who have done work or furnished supplies under this Contract, for which the City may become liable under the laws of the State of Minnesota, have been fully paid or satisfactorily secured. In case such evidence is not furnished or is not satisfactory, an amount may be retained from compensation due the Contractor, which will be sufficient in the opinion of the City’s Attorney, to meet all claims of the persons, firms, and corporations as aforesaid. Such sum shall be retained until the liabilities are fully discharged or satisfactorily secured. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 17 9. Insurance 9.1. The Contractor shall provide and maintain in full force and effect during the entire term of this Contract, regular Contractor’s General Liability Insurance, with the City as an additional insured, providing for a limit of not less than Two Million Dollars ($2,000,000.00) for all damages arising out of bodily injuries or death of one person, and subject to that limit for each person, and regular Contractor’s automobile, property damage liability insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of destruction of property in any one accident, and subject to that limit per accident. The Contractor shall also provide workers’ compensation insurance and employers’ liability insurance as required by law. Policies or coverage required shall be updated as necessary to meet at least the amounts specified in Minn. Stat. § 466.04 for each year of the Contract. Contractor shall provide Environmental Impairment Liability (Pollution Legal Liability) for sudden and non-sudden (gradual) pollution occurrences covering all facilities and equipment owned and used by Contractor, or its agents or employees. Limits of liability shall be no less than $2,000,000 for each occurrence and $2,000,000 aggregate and shall continue for a two-year period following termination of this Agreement. Such policies shall provide for ten (10) days’ notice to the City of any change, cancellation, or lapse of such policy. The Certificates of Insurance shall name the City as an additional insured, and state that the Contractor’s coverage shall be the primary coverage in the event of a loss. Acceptance of the insurance by the City shall not relieve, limit or decrease the liability of the Contractor. The Contractor shall further guarantee and save harmless and indemnify the City of and from any and all loss, damage, claims, suits, judgments and recoveries which may be asserted, made or may arise or be had, brought or recovered against the City by reason of any of the foregoing claims except such as are caused by the existence of the disposal sites at the locations specified or contemplated in the Contract; and that it shall immediately appear and defend the same as its own cost and expense. Prior to the effective date of this Contract, the Contractor shall file a copy of such policies with the Recycling Coordinator. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 18 10. Payment and Performance Bonds/Letters of Credit 10.1 Before the Contract shall be valid or binding against the City, the Contractor shall provide both a Payment Bond and a Performance Bond, or Letters of Credit, to the City of Arden Hills for the use of said City, and also for the use of anyone who may perform or cause to be performed any work or labor, or furnish or cause to be furnished any skill, labor, equipment, or materials in the execution of such Contract, which bonds shall be signed by the Contractor and shall be in the amount of fifty (50) percent of the yearly Contract amount. The Bonds or Letters of Credit, shall at all times be kept in full force and effect. The Bonds or Letters of Credit shall be approved by the City Attorney and filed with the City Clerk or designee. 10.2 The conditions of the Bonds or Letters of Credit shall be that the Contractor shall fully and faithfully perform all conditions of the Contract and these specifications; shall pay anyone who may perform or cause to be performed any work or labor, or furnish or cause to be furnished any skill, labor, equipment or material in the execution of such Contract; and such Bonds or Letters of Credit shall provide the full amount thereof and shall be forfeited upon the Contractor’s failure to comply therewith. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 19 11. Transferability of Contract 11.1 Other than by operation of law, no transfer or assignment of the Contract or any right accruing under this Contract shall be made in whole or in part by the Contractor without the express written consent of the City, which consent shall not be unreasonably withheld or delayed. In the event of an assignment, the Contractor shall act as a guarantor of the assignee’s satisfactory performance of all Contractual obligations. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 20 12. Reporting and Promotional/Educational Activities 12.1 Monthly and Annual Materials Reports. Monthly reports and annual reports regarding the City’s recycling program will be submitted to the City. At a minimum, the monthly reports should include the following information: 12.1.1 Total number of stops collected, total number of possible stops (set out numbers). 12.1.2 Gross amounts of materials collected, by recyclable material (in tons). 12.1.3 Customer information collected on routes: 12.1.3.1 The locations of damaged and replaced carts. 12.1.3.2 Addresses that do not participate in the recycling program. Monthly reports shall be due to the City by the last day of each month subsequent to the month of the report. The first monthly report in 2025 shall be due on June 30, 2025. Annual reports shall be due by January 31st and shall be a compendium of the previous monthly reports with an annual summary of trends. The annual report will include recommendations for continuous improvement in the City’s recycling program (e.g., public education, multi-unit recycling, etc.). 12.2 Customer Relations Report. The City will be provided with 12.2.1 A quarterly list of all customer complaints, including a description of how each complaint was resolved. 12.2.2 The number, address and results of the Annual Cart Checks. Annual Cart Checks are completed by looking inside the cart of 100 residential properties to check for contaminants. 12.2.3 A quarterly list of all missed pickups reported to the Contractor. Quarterly reports shall be due the last day of the months following the calendar quarter end with the first report due the months of January, April, July and October, with the 2025 quarterly reports beginning in July. Annual reports shall be due by January 31st of each year. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 21 12.3 Annual Performance Review. Meeting to Discuss Recommendations for Continuous Improvement. The City shall schedule an annual meeting to include (but not be limited to): 12.3.1 Review annual report, including trends in recovery rate and participation. 12.3.2 Review efforts made to expand recyclable markets. 12.3.3 Review performance based on feedback from residents. 12.3.4 Review recommendations for improvement in the City’s recycling program, including enhanced public education and other opportunities. 12.4 Promotional/Educational Activities 12.4.1 The Contractor and the City shall work together in the preparation and distribution of educational materials to insure accurate information and program directions. The Contractor shall pay for the annual design, printing and mailing of a curbside program flyer with an additional 200 fliers to be placed at City Hall. The flyer shall be approved by the City in writing prior to printing or distribution. The flyer shall be delivered to homes no later than January 31 of each year. 12.4.2 The publicity and promotion program may include articles for City newsletters, public appearances, provision of information for local environmental groups, or attendance at public events sponsored by the City. The Contractor shall at a minimum provide one (1) newsletter article per year. The Contractor is encouraged to develop new public education and outreach materials each year. 12.4.3 The Contractor will work with the City to prepare guidelines for residents of eligible RDUs and MDUs with recycling instructions. 12.4.4 Each year by January 31st, the Contractor shall send a mailing to each residential property that is served by the Contractor with a specific list of instructions for sorting recyclable materials and setting out recycling carts. 12.4.5 The yearly mailing will include instructions for residents of eligible RDUs to have their recyclables carts set out to curbside by 7:00 a.m. on their designated recycling collection day. 12.4.6 The Contractor shall conduct its own promotions and public education to increase participation. The Contractor shall submit a draft of any public education literature for approval by the City at least one month before printing and release of any such literature. 12.4.7 The annual work plan shall include initiatives to improve the City’s recycling program. These initiatives may include (but are not limited to) expansion of materials collected, voluntary expansion to businesses, effective education of residents with measurement, community involvement, outreach to low participating communities, and outreach using electronic communications including e-mail reminders and apps. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 22 13. Default and Termination 13.1 If the work to be done under this Contract is abandoned by the Contractor; or if this Contract is assigned by Contractor without the written consent of the City Council; or if the Contractor is adjudged bankrupt; or if a general assignment of assets is made for the benefit of the Contractor’s creditors; or if a receiver is appointed for the Contractor of any of its property; or if, at any time, the City determines that the performance of the work under this Contract is being unnecessarily delayed or that the Contractor is violating any of the conditions of this Contract, or that Contractor is executing the same in bad faith or otherwise not in accordance with the terms of this Contract, then the City may serve written notice upon the Contractor and its surety of the City’s intention to terminate this Contract. 13.2 Unless within twenty-one (21) days after the servicing of such notice, a satisfactory arrangement is made for continuance, this Contract shall terminate and the Contractor and its surety shall be liable to the City for all costs. 13.3 The City May Withhold Payments or Performance Bond. In the event of Contractor’s default under the terms of this Contract, all payments due the Contractor shall be retained by the City and applied to the completion of the Contract and to damages suffered and expenses incurred by the City by reason of such default, unless the surety on the performance bond shall assume the Contract, in which event all payments remaining due the Contractor at the time of default, less amounts due the City from the Contractor and less all sums due the City for damages suffered and expense incurred by reason of such default shall be due and payable to such surety. Thereafter, such surety shall receive monthly payments equal to those that would have been paid to the Contractor had such Contractor continued to perform the Contract. 13.4 Liquidated Damages 13.4.1 The imposition of liquidated damages is not a penalty, but recognition of the difficulty of ascertaining the damages resulting from certain types of performance breaches. The assessment of liquidated damages shall be at the reasonable discretion of the City and shall be in lieu of other remedies, if imposed. 13.4.2 The City may deduct the full amount of any liquidated damages from any payment due to the Contractor, but any liquidated damages not so deducted shall remain the obligation of the Contractor and be payable to the City on demand. 13.4.3 The City may assess liquidated damages in lieu of other remedies available to the City for breach of the Contract or violation of the City’s ordinances. Failure to impose liquidated damages for lack of performance shall not constitute a waiver of the City’s other rights and/or remedies under either the Contractor or the City’s ordinances or any subsequent failure of performance. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 23 13.4.4 The Contractor shall be liable to the City for liquidated damages, in the amount of $75.00 for the first incident, $100.00 for the second incident and $200.00 per incident thereafter; upon determination by the City that performance has not occurred consistent with the following provisions of the Contract: 13.4.4.1 Failure to pick up missed collections by 6:00 p.m. on the day following scheduled collection day. 13.4.4.2 Failure to complete City-wide or route-wide collection by 6:00 p.m. on the scheduled collection day, unless prior approval is received by the City. 13.4.4.3 Failure to adequately address legitimate complaints, whether submitted by residents or the City. 13.4.4.4 Failure promptly to clean up any spills or leaks caused by the Contractor. 13.4.4.5 Failure to clean up scattered or spilled material spilled by the Contractor within three hours of written or oral notice from the City. 13.4.4.6 Disposal of recyclables by the Contractor in a landfill, resource recovery facility or other disposal facility without receiving prior written City permission. 13.4.4.7 Failure to adhere to other collection restrictions and requirements set forth in the Contract. If the Contractor has violated or failed to follow collection restrictions or requirements in general, the City may treat each violation or failure as a separate incident for the purpose of calculating liquidated damages. 13.4.4.8 Failure to request and obtain permission from the City for collecting on the residential routes earlier than 7 a.m. or later than 6 p.m. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 24 14. Payment for Base Collection Services 14.1 The City shall be responsible for invoicing and collecting the utility rate fees from all eligible RDUs and MDUs receiving collection services. 14.2 The City may give the Contractor oral notice of discontinuation of service to RDUs or MDUs, promptly followed by written confirmation of the order. Upon reinstatement of service at the RDU or MDU by the City, the Contractor shall resume collections on the next scheduled collection day. 14.3 The Contractor shall bill the City for any collection services rendered to mutually agreed-upon, eligible RDUs and MDUs according to the collection service Contract prices set forth in this Contract. The Contractor shall invoice the City on a monthly basis within ten (10) days following the end of each month in a format to be specified by the City. The Contractor shall itemize applicable charges by county, state or federal agencies. 14.4 The City shall pay the Contractor within 35 days after receiving and approving the invoice from the Contractor. The City’s payment to the Contractor shall be based on the approved invoice and the collection service Contract prices set forth in this Contract. The Contractor shall be entitled to payment for services rendered provided an approved invoice is submitted to the City pursuant to the terms of this Contract regardless of whether or not the City collects the utility rate fee from the specific RDU or MDU for such services. However, the Contractor shall not be entitled to receive payment for dwelling units for which the Contractor has received notice from the City of discontinuance of service. The City shall be entitled to offsets in its payments to Contractor amounts for Contractor errors or omissions as specified in the Liquidated Damages Section 13.4. 14.5 The City will compensate the Contractor through the base Contract prices set for recyclable collection services for RDUs. Commencing May 5, 2025, the base Contract prices will be: Recyclables Collection shall be $7.99 per eligible RDU per month for weekly recycling service. Eligible RDUs with more than one (1) cart will be charged an additional fee of $2.00 per household per month per cart. The City assesses the curbside recycling fees to RDUs through Ramsey County Property Taxes. The City will provide that list to the Contractor. The Contractor agrees that only RDUs that have been assessed the additional fee will be billed for the extra cart fee for the entirety of that year. 14.6 City will compensate the Contractor through the base Contract prices set for recyclable collection services for MDUs. Commencing May 5, 2025, the base Contract prices will be: Recyclables Collection shall be $85.00 per eligible MDU per month for each four-yard container serviced once per week or $10.20 per eligible MDU per month for each 65- gallon cart serviced once per week. 14.7 The City shall provide a count of eligible RDUs and MDUs by January 1 of each year. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 25 These annual counts may include additional RDUs and MDUs added due to new development, redevelopment or other such changes. 14.8 The Contract price will be multiplied by the total number of RDUs and MDUs as determined by the City to result in the monthly payment amount to Contractor. 14.9 Annual Contract Price Increase. The City agrees that the price per RDU and MDU will increase each year by the twelve- month average percentage of change in Consumer Price Index for All Urban Consumers: Water and Sewer and Trash Collection Service in the U.S. City Average as reported by the U.S. Bureau of Labor Statistics for the preceding calendar year or by five (5) percent, whichever is less. A zero percent or negative change in CPI will result in no change in the compensation rate for the respective contract year. The price change shall go into effect on May 5th of each year. The Contractor will notify the City by the last week of January the compensation rates for the subsequent contract year. In the event of substantial market change in any of the Recyclable Material Commodity prices or sustained inflation at any time during the Term of this agreement, the City or Contractor may, at eithers option and upon written notice of the other, request to reopen negotiations for the amount per month charged for Recycling Collection services. 14.10 Fees for Special Events. Equipment, labor, cleanup fees, and event dates and schedules for all special events or other services in the City shall be negotiated between the party arranging the special event and Contractor, provided, however, that Contractor shall not have exclusive rights to provide service at these events, and the parties arranging special events may contract for services with a hauler of their choice. 14.11 Change in Law Provision. The City and Walters Recycling & Refuse, Inc. agree that any change in law that materially affects the performance or pricing of the agreement will be reviewed within 30 days of such law taking affect. Both the City and Walters Recycling & Refuse, Inc. agree that following the review the parties will negotiate in good faith to return this agreement to substantially similar terms, conditions, or pricing that were present prior to change in law. CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Page 26 15. Miscellaneous Provisions 15.1 In the event that any provision or portion thereof of any Contract Document shall be found to be invalid or unenforceable, then such provision or portion thereof shall be reformed in accordance with the applicable laws. The invalidity or unenforceability of any provision or portion of this Contract shall not affect the validity or enforceability of any of the remaining provisions or portions of the Contract. 15.2 Any notice or demand required herein shall be in writing and shall be effectively made if delivered to either party in person or, if mailed, sent by certified mail as follows: To the City of Arden Hills at 1245 West Highway 96, Arden Hills, MN 55112; and to the Contractor at2830 – 101st Avenue NE, Blaine, MN; or to such other address as either party may furnish the other in writing. Any change must be agreed upon by both parties in writing. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be duly executed this __ day of ________, 2025. CITY OF ARDEN HILLS, MN: BY ______________________________________________ DAVID GRANT, MAYOR BY ______________________________________________ JESSICA JAGOE, INTERIM CITY ADMINISTRATOR APPROVED AS TO FORM: BY ______________________________________________ GRETA BJERKNESS, CITY ATTORNEY WALTERS RECYCLING AND REFUSE, INC.: BY ______________________________________________ JEFF NEWSOM, CHIEF OPERATION OFFICER CITY OF ARDEN HILLS, MN CONTRACT FOR THE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Appendix A Map of Route Sectors by Collection Day (Tuesdays for properties south of I-694 and on Wednesdays for properties north of I-694) CITY OF ARDEN HILLS, MN CONTRACT FOR TI-IE COLLECTION OF RESIDENTIAL RECYCLABLE MATERIALS Appendix B City Facilities to be serviced by the Contractor. *City Hall and 14 City Parks (Park Recyclables may be collected from a central location as determined by the Public Works Department) Bu r e a u o f L a b o r S t a t i s t i c s So u r c e : ht t p s : / / w w w . b l s . g o v / c p i / t a b l e s / s u p p l e m e n t a l - f i l e s / Se r i e s T i t l e : Ar e a : It e m : Ba s e P e r i o d : Ye a r s : Ye a r Ja n Fe b Ma r Ap r Ma y Ju n Ju l Au g Se p Oc t No v De c Av e r a g e 20 1 4 3. 4 3. 4 3. 4 3. 4 3. 3 3. 3 3. 5 3. 7 3. 8 3. 9 4. 3 4. 6 3. 7 20 1 5 4. 5 4. 6 4. 5 4. 5 4. 6 4. 7 4. 3 4. 7 4. 8 4. 2 4. 0 3. 8 4. 4 20 1 6 3. 9 3. 6 3. 7 3. 9 4. 1 4. 0 3. 5 3. 1 3. 2 3. 3 3. 4 3. 4 3. 6 20 1 7 3. 7 3. 8 3. 6 3. 5 3. 2 3. 3 3. 5 3. 2 3. 2 3. 2 3. 2 3. 2 3. 4 20 1 8 2. 9 2. 9 2. 9 3. 1 3. 3 3. 5 3. 6 3. 8 3. 6 3. 6 4. 4 4. 5 3. 5 20 1 9 3. 7 3. 5 3. 6 3. 6 3. 3 3. 3 3. 3 3. 0 3. 1 3. 3 2. 3 2. 2 3. 2 20 2 0 3. 0 3. 2 3. 2 3. 0 2. 9 2. 9 3. 0 3. 4 3. 4 3. 3 3. 3 3. 6 3. 2 20 2 1 3. 6 3. 6 3. 5 3. 6 3. 4 3. 6 3. 7 3. 5 3. 7 3. 7 3. 5 3. 5 3. 6 20 2 2 4. 0 4. 2 4. 0 4. 2 4. 4 4. 4 4. 4 4. 6 4. 9 4. 8 5. 0 4. 9 4. 5 20 2 3 5. 0 5. 2 5. 4 5. 4 5. 7 5. 7 5. 8 5. 8 5. 2 5. 3 5. 4 5. 2 5. 4 20 2 4 5. 5 5. 3 5. 3 5. 3 4. 8 4. 6 4. 5 4. 2 4. 8 5. 0 5. 2 5. 0 U. S . c i t y a v e r a g e Wa t e r a n d s e w e r a n d t r a s h c o l l e c t i o n s e r v i c e s DE C E M B E R 1 9 9 7 = 1 0 0 20 1 4 t o 2 0 2 4 Co n s u m e r P r i c e I n d e x f o r A l l U r b a n C o n s u m e r s ( C P I - U ) 12 - M o n t h P e r c e n t C h a n g e No t S e a s o n a l l y A d j u s t e d Wa t e r a n d s e w e r a n d t r a s h c o l l e c t i o n s e r v i c e s i n U . S . So u r c e : B u r e a u o f L a b o r S t a t i s t i c s Item Service Code Base AIR COMPRESSOR APPLIANCE $30.00 AIR CONDITIONER APPLIANCE $25.00 APPLIANCE - RESIDENTIAL (washer, dryer, stove)APPLIANCE $25.00 APPLIANCE W/FREON APPLIANCE $35.00 AUTO - SEAT AUTOSE $30.00 BATHTUB - FIBERGLASS BATHTUB $30.00 MISCELANEOUS - LARGE Miscelaneous $35.00 MISCELANEOUS - MEDIUM Miscelaneous $25.00 MISCELANEOUS -SMALL Miscelaneous $20.00 CARPET - 1 YARD CARPET $18.00 CHAIR - STUFFED CHAIR2 $25.00 COMPUTER - CPU ELECTRONM $25.00 COMPUTER - LAPTOP ELECTRONIC $25.00 COMPUTER - MONITOR (CRT)ELECTRONM $25.00 COMPUTER - PRINTER W/TONER ELECTRONM $25.00 COUCH COUCHM $35.00 COUCH - RECLINER/SLEEPER COUCHL $50.00 DEHUMIDIFIER APPLIANCE $25.00 DESK - OFFICE or SMALL DESKS $25.00 DRESSER DRESS $25.00 ENTERTAINMENT CENTER ENTCTR $25.00 EXERCISE EQUIPMENT/BIKE EXERCISE $25.00 EXERCISE TREADMILL EXERCISE $40.00 FREEZER CHEST APPLIANCE $25.00 FURNACE APPLIANCE $45.00 GRILL GAS OR CHARCOLL GRILL $0.00 HUMIDIFIER HUMID $25.00 LAWNMOWER - PUSH MOWER $25.00 LAWNMOWER - RIDER MOWER $50.00 MATTRESS/BOX SPRING MATTM $25.00 MICROWAVE\TOASTER OVEN APPLIANCES $25.00 SNOWBLOWER BULKL $25.00 STEREO ELECTRONIC $20.00 TIRE - CAR/TRUCK TIRE $10.00 TIRE- WITH RIM TIRE $20.00 TOILET TOILET $15.00 TRASH COMPACTOR APPLIANCES $25.00 TV - OVER 55"TVLARGE $50.00 TV - UNDER 55"TVSMALL $35.00 WATER HEATER APPLIANCE $25.00 WATER SOFTENER WATERSOFT $25.00 Scrap Metal Recycling $0 Per Ton Disposal of MSW $150.00 a ton Pricing above is estimate only and will vary depending on the actual event requirements Page 1 of 1 CONSENT ITEM – 8C MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, Interim City Administrator SUBJECT: City Newsletter Policy Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Adoption of a City Newsletter Policy. Background At the October 23, 2023, work session, the City Council and Staff discussed the creation of a Newsletter Policy. The policy is intended to put in place a set of guidelines that Staff and other contributors will follow as it relates to the City newsletter to ensure Staff has clearly defined procedures when creating each edition of the newsletter. For 2025, the Council consensus was not to have a Council appointed Communication Liaison for the newsletter. At the January 13th work session, Staff brought back policy updates for how the process for submittal of topics would work. Language from the 2023 policy was updated to strike the reference to the Communication Liaison and inserted the point of contact for topic submissions as the City Administrator. Procedurally all other elements of the policy remain unchanged. Council had no additional changes and directed Staff to bring forth the draft policy for adoption. Budget Impact N/A Attachment Attachment A – Draft Newsletter Policy Redlines Attachment B – Draft Newsletter Policy Clean Version Page 1of 5 City Newsletter Policy & Procedure Last updated: XX11-X6-20253 Prepared by: Jessica Jagoe, Interim City AdministratorLuke Cardona, Senior Communications Coordinator Approved by: [Name/s & date] Policy Statement: The City of Arden Hills is committed to providing its residents and businesses with informative, educational, and accurate information pertaining to the City. The Admin department will be responsible for publishing the City’s newsletter, the Arden Hills Notes. Scope: This policy is intended to guide staff and the Council on how the City’s newsletter should be created from start to finish. The lead communications person on staff is intended to enforce these policies and procedures to ensure the successful creation and distribution of each edition of the City newsletter. Volume: The City will produce ten (10) editions of the newsletter each year. Each edition will generally range from 4-10 pages in total. The following list includes the order of each edition: 1. January/February 2. March 3. April 4. May 5. June 6. July 7. August/September 8. October 9. November 10. December Topic Guidelines: In order to maintain a non-partisan newsletter, topic submissions that are partisan or political, that advocate for or against one position or another politically, that advocate for or against any political candidate, whether a national, state, or local candidate, or advocate for or against any religious or fraternal group or organization is prohibited. Topic Submissions: Page 2of 5 Topic requests are submitted to the City Administrator and the Senior Communications Coordinator. Requests will be accepted by the following individuals: • City staff department heads, assistant directors, and managers. • Senior Communications Coordinator or another person(s) in communications position. • City Council Communications liaison. Topic submissions by any other individuals must be routed through the City staff department director to then be suggested to the City Administrator and the Senior Communications Coordinatorone of the individuals listed above. An email will be sent by the Senior Communications Coordinator at least seven (7) days in advance of the deadline (see below) requesting topic submissions. The email will be sent to the following individuals: • City Administrator (responsible for sharing with City Council) • City Clerk • Deputy City Clerk • Department Directors (responsible for sharing with their teams) • City Council Communications Liaison General City staff members must submit their topic requests to their department head, who will then route the request to the City Admin/Comms Coordinator. Department directors will work with their staff to determine if the topic(s) is appropriate, timely, or necessary for the most upcoming newsletter edition. Topics can be re-submitted to the Director anytime for consideration in future newsletter editions. City Council members must submit their topic requests to the City Administratorouncil appointed Communications liaison, who will then route the request to the City Admin/Comms Coordinator. The City Administrator ouncil liaison will work with the Council to determine if the topic(s) is appropriate, timely, or necessary for the most upcoming newsletter edition. Suggested tTopics may be cataloged can be re-submitted to the liaison anytime for consideration in future newsletter editions based on this criteria and newsletter spacing. Committee and Commission members, with the majority of their committee/commission in support, must submit their topic requests to their staff liaison, who will then route the request to their department head. Staff liaisons will work with their supervisor to determine if the topic(s) is appropriate, timely, or necessary for the most upcoming newsletter edition. Topics can be re- submitted to the staff liaison anytime for consideration in future newsletter editions. The following topics will be regularly included in the City newsletter: • Ramsey County Recycling (6x per year minimum) • Stormwater (5x per year on various subtopics) • Rice Creek Commons (TCAAP) Updates • Commission and Committee vacancies • Major city events as determined by the City Administrator • Major development projects as determined by the Community Development Director • Major construction projects as determined by the Public Works Director Page 3of 5 Topic Deadlines: Each newsletter edition (listed above under Volume) will have corresponding deadlines to submit topics. To ensure the production of each newsletter stays on track, topics will only be considered and/or approved for inclusion in the newsletter if it is received by the deadline of which the newsletter edition is requested. The deadline to submit topics for each edition is the first Friday of each month. The following dates are the deadlines in 20254: Deadline Newsletter Edition January 35, 20254 January/February February 72, 20254 March March 71, 20254 April April 45, 20254 May May 23, 20254 June June 76, 20254 July August 12, 20254 August/September September 56, 20254 October October 34, 20254 November November 71, 20254 December Future yearly schedule of calendar deadlines will be set as the first Friday of each month and will not require annual adoption of the policy for updates to the above table. Topics Final Approval: Not all topic requests are guaranteed to be approved upon submission. Factors like timing, relevance, newsletter spacing, or unaligned vision can all be a factor in a specific topic request not being approved. Newsletter topics will be approved based on the final priority: 1. If they were submitted by the deadline for the given edition 2. If the City Administrator deems a top high priority and importance The City Administrator will have the final say on the topics in each newsletter edition. Article Guidelines: It’s important to provide high-quality and digestible content in the newsletter. When writing articles, things like timing, impact, and relevance should be taken into consideration. • Timing – the newsletter is not a newspaper, so the timing in which some information is dispersed must be taken into consideration. • Impact – each newsletter should impact a large portion of our audience. Creating content catered to just a few individuals is not impactful. • Relevance – ensure the articles are appropriate for our audience during the month they will receive the newsletter. The following guidelines should be observed when writing articles: Page 4of 5 • Use a clear subject line so readers clearly know what that article will be about. • Include a clear call to action when applicable. If the article is intended to elicit a reaction from the reader, then provide a clear call to action, like a website to visit or a phone number to call. • Keep articles as brief as possible. If there is content that requires more length, it should be posted on the City’s website and include a short summary in the newsletter, directing readers to the website for the full article. • Break up heavy text with bullet points and break every few sentences to create short, easy-to-read paragraphs. • Include images to keep things engaging. Images should be clear, crisp, and not blurred. Only images captured by City officials or procured from a stock image website (either paid or free) can be used. Article Contributors: Newsletter articles will be primarily written by the City’s communications staff person(s). Given the nature of the topic, other subject matter experts may be asked to write articles or short informative blubs. These contributors may include: • City Admin staff (City Admin, City Clerk, Deputy City Clerk) • Department Directors • General staff • Committee and Commission members • Ramsey County • Other partnering agencies or organizations Articles Final Approval: With the exception of City Council members, written articles will be sent for review to the person(s) who requested the article for inclusion in the newsletter. For example, if an article about the parks is requested, then the Public Works Director will have a chance to review the article and provide any edits and feedback. They may also include other individuals in the review process who are vested in the topic (i.e., Recreation Supervisor, Assistant Public Works Director, etc.). Newsletter Review Process Each newsletter edition will go through multiple rounds of reviews and edits. Below is the order in which each review will occur and who will be included. Note the newsletter is not limited to this review cycle and may consist of more when necessary. • Review #1: City Administrator, City Clerk, Senior Communications Coordinator (content and layout review) • Review #2: Council Appointed Communications Liaison (content and layout review) • Review #23: City Administrator, City Clerk, Senior Communications Coordinator (final draft review) • Review #34: Customer Service Specialist (proofreading) • Review #45: City Councilmembers (proofreading) • Review #56: City Clerk, Senior Communications Coordinator • Review #67: City Administrator Page 5of 5 Note – after the newsletter is sent to the printer there is another 1-2 reviews that occur. Post Review Approval After all reviews have been completed, the final step is to approve the newsletter to send to the printer. The City Administrator has final approval of the newsletter. Once the City Administrator approves the final draft of the newsletter, the Senior Communications Coordinator will send that draft to the printing company. Allegra Printing Company Once the newsletter is sent to Allegra (see Newsletter SOP on how to complete this process), they will put it into proper layout and send a proof for review. At that time, the City Administrator, City Clerk, and Senior Communications Coordinator will review the newsletter one final time. If any minor edits need to be made, the Senior Communications Coordinator will send those directly to Allegra. Allegra will then make those edits and send back a final proof for review. Post Allegra Approval The City Administrator, City Clerk, and Senior Communications Coordinator will review the final version of the newsletter that Allegra sent. At that time, the City Administrator will provide final approval, and the Communications Coordinator will notify Allegra the newsletter is ready for print. Delivery Once the newsletter is approved, generally arrive arrives in mailboxes an average of 2 weeks 5-7 business days later. The digital version of the newsletter is shared online via the City’s website and social media channels and is filed in Laserfiche. Page 1 of 5 City Newsletter Policy & Procedure Last updated: XX-X-2025 Prepared by: Jessica Jagoe, Interim City Administrator Approved by: [Name/s & date] Policy Statement: The City of Arden Hills is committed to providing its residents and businesses with informative, educational, and accurate information pertaining to the City. The Admin department will be responsible for publishing the City’s newsletter, the Arden Hills Notes. Scope: This policy is intended to guide staff and the Council on how the City’s newsletter should be created from start to finish. The lead communications person on staff is intended to enforce these policies and procedures to ensure the successful creation and distribution of each edition of the City newsletter. Volume: The City will produce ten (10) editions of the newsletter each year. Each edition will generally range from 4-10 pages in total. The following list includes the order of each edition: 1. January/February 2. March 3. April 4. May 5. June 6. July 7. August/September 8. October 9. November 10. December Topic Guidelines: In order to maintain a non-partisan newsletter, topic submissions that are partisan or political, that advocate for or against one position or another politically, that advocate for or against any political candidate, whether a national, state, or local candidate, or advocate for or against any religious or fraternal group or organization is prohibited. Page 2 of 5 Topic Submissions: Topic requests are submitted to the City Administrator and the Senior Communications Coordinator. Requests will be accepted by the following individuals: • City staff department heads, assistant directors, and managers. • Senior Communications Coordinator or another person(s) in communications position. • City Council. Topic submissions by any other individuals must be routed through the City staff department director to then be suggested to the City Administrator and the Senior Communications Coordinator. An email will be sent by the Senior Communications Coordinator at least seven (7) days in advance of the deadline (see below) requesting topic submissions. The email will be sent to the following individuals: • City Administrator (responsible for sharing with City Council) • City Clerk • Deputy City Clerk • Department Directors (responsible for sharing with their teams) General City staff members must submit their topic requests to their department head, who will then route the request to the City Admin/Comms Coordinator. Department directors will work with their staff to determine if the topic(s) is appropriate, timely, or necessary for the most upcoming newsletter edition. Topics can be re-submitted to the Director anytime for consideration in future newsletter editions. City Council members must submit their topic requests to the City Administrator, who will then route the request to the Comms Coordinator. The City Administrator will work with the Council to determine if the topic(s) is appropriate, timely, or necessary for the most upcoming newsletter edition. Suggested topics may be cataloged for consideration in future newsletter editions based on this criteria and newsletter spacing. Committee and Commission members, with the majority of their committee/commission in support, must submit their topic requests to their staff liaison, who will then route the request to their department head. Staff liaisons will work with their supervisor to determine if the topic(s) is appropriate, timely, or necessary for the most upcoming newsletter edition. Topics can be re- submitted to the staff liaison anytime for consideration in future newsletter editions. The following topics will be regularly included in the City newsletter: • Ramsey County Recycling (6x per year minimum) • Stormwater (5x per year on various subtopics) • Rice Creek Commons (TCAAP) Updates • Commission and Committee vacancies • Major city events as determined by the City Administrator • Major development projects as determined by the Community Development Director • Major construction projects as determined by the Public Works Director Page 3 of 5 Topic Deadlines: Each newsletter edition (listed above under Volume) will have corresponding deadlines to submit topics. To ensure the production of each newsletter stays on track, topics will only be considered and/or approved for inclusion in the newsletter if it is received by the deadline of which the newsletter edition is requested. The deadline to submit topics for each edition is the first Friday of each month. The following dates are the deadlines in 2025: Deadline Newsletter Edition January 3, 2025 January/February February 7, 2025 March March 7, 2025 April April 4, 2025 May May 2, 2025 June June 6, 2025 July August 1, 2025 August/September September 5, 2025 October October 3, 2025 November November 7, 2025 December Future yearly schedule of calendar deadlines will be set as the first Friday of each month and will not require annual adoption of the policy for updates to the above table. Topics Final Approval: Not all topic requests are guaranteed to be approved upon submission. Factors like timing, relevance, newsletter spacing, or unaligned vision can all be a factor in a specific topic request not being approved. Newsletter topics will be approved based on the final priority: 1. If they were submitted by the deadline for the given edition 2. If the City Administrator deems a top high priority and importance The City Administrator will have the final say on the topics in each newsletter edition. Article Guidelines: It’s important to provide high-quality and digestible content in the newsletter. When writing articles, things like timing, impact, and relevance should be taken into consideration. • Timing – the newsletter is not a newspaper, so the timing in which some information is dispersed must be taken into consideration. • Impact – each newsletter should impact a large portion of our audience. Creating content catered to just a few individuals is not impactful. • Relevance – ensure the articles are appropriate for our audience during the month they will receive the newsletter. The following guidelines should be observed when writing articles: • Use a clear subject line so readers clearly know what that article will be about. Page 4 of 5 • Include a clear call to action when applicable. If the article is intended to elicit a reaction from the reader, then provide a clear call to action, like a website to visit or a phone number to call. • Keep articles as brief as possible. If there is content that requires more length, it should be posted on the City’s website and include a short summary in the newsletter, directing readers to the website for the full article. • Break up heavy text with bullet points and break every few sentences to create short, easy-to-read paragraphs. • Include images to keep things engaging. Images should be clear, crisp, and not blurred. Only images captured by City officials or procured from a stock image website (either paid or free) can be used. Article Contributors: Newsletter articles will be primarily written by the City’s communications staff person(s). Given the nature of the topic, other subject matter experts may be asked to write articles or short informative blubs. These contributors may include: • City Admin staff (City Admin, City Clerk, Deputy City Clerk) • Department Directors • General staff • Committee and Commission members • Ramsey County • Other partnering agencies or organizations Articles Final Approval: With the exception of City Council members, written articles will be sent for review to the person(s) who requested the article for inclusion in the newsletter. For example, if an article about the parks is requested, then the Public Works Director will have a chance to review the article and provide any edits and feedback. They may also include other individuals in the review process who are vested in the topic (i.e., Recreation Supervisor, Assistant Public Works Director, etc.). Newsletter Review Process Each newsletter edition will go through multiple rounds of reviews and edits. Below is the order in which each review will occur and who will be included. Note the newsletter is not limited to this review cycle and may consist of more when necessary. • Review #1: City Administrator, City Clerk, Senior Communications Coordinator (content and layout review) • Review #2: City Administrator, City Clerk, Senior Communications Coordinator (final draft review) • Review #3: Customer Service Specialist (proofreading) • Review #4: City Councilmembers (proofreading) • Review #5: City Clerk, Senior Communications Coordinator • Review #6: City Administrator Note – after the newsletter is sent to the printer there is another 1-2 reviews that occur. Page 5 of 5 Post Review Approval After all reviews have been completed, the final step is to approve the newsletter to send to the printer. The City Administrator has final approval of the newsletter. Once the City Administrator approves the final draft of the newsletter, the Senior Communications Coordinator will send that draft to the printing company. Allegra Printing Company Once the newsletter is sent to Allegra (see Newsletter SOP on how to complete this process), they will put it into proper layout and send a proof for review. At that time, the City Administrator, City Clerk, and Senior Communications Coordinator will review the newsletter one final time. If any minor edits need to be made, the Senior Communications Coordinator will send those directly to Allegra. Allegra will then make those edits and send back a final proof for review. Post Allegra Approval The City Administrator, City Clerk, and Senior Communications Coordinator will review the final version of the newsletter that Allegra sent. At that time, the City Administrator will provide final approval, and the Communications Coordinator will notify Allegra the newsletter is ready for print. Delivery Once the newsletter is approved, generally arrives in mailboxes an average of 2 weeks later. The digital version of the newsletter is shared online via the City’s website and social media channels and is filed in Laserfiche. Page 1 of 2 DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, Interim City Administrator SUBJECT: 2025-2027 Collective Bargaining Agreement Amendment – IUOE 49 Budgeted Amount: Estimated Amount: Funding Source: $252,489 N/A N/A Council Should Consider Motions to approve, table, or deny the following: • 2025-2027 Collective Bargaining Agreement Amendment with the International Union of Operating Engineers Local 49. Background Representatives of City Staff and the International Union of Operating Engineers (IUOE) Local 49 have reached a tentative agreement pending Council approval of amendments to the 2025- 2027 Collective Bargaining Agreement (CBA). On December 16th, 2024, the City Council approved the three-year agreement with the modification to pull the Memorandum of Understandings for the Parks Lead and the Utilities Lead positions as well as any other associated language. Direction was given to staff to bring the discussion regarding the newly created positions to the Personnel Committee for further discussion of the proposed pay scale. The Personnel Committee met and has brought forth a recommendation on a pay scale for the PW Lead positions. The recommended pay scale for the Lead positions has a starting pay rate that overlaps with the top step of the Maintenance position. The proposed amendments for Council to consider is keeping all of the existing language the same, with the exception of the following changes: Wages The proposed pay table includes a three-percent COLA in subsequent years 2026 and 2027 CONSENT ITEM – 8D MEMORANDUM Page 2 of 2 consistent with the current union agreement for the Maintenance position. The following is the proposed pay rates for the Lead Worker positions: Lead Worker A Memorandum of Understanding has been included for the Lead Worker - Parks and Lead Worker – Utilities positions which will start in 2025. Central Pension Fund The Union members have requested to increase their hourly contribution amount from $2.40 to $3.00. Minnesota Statute§ 356.24, Subd. 1(10) expressly authorizes the Employer to contribute public funds to the Central Pension Fund as a supplemental pension plan for the employees of a governmental subdivision who are covered by a collective bargaining agreement that provides for such coverage. The MOU within the CBA specifies that the employee wage is reduced by the contribution rate. This change has no budget impacts since it is the employee elected amount that is funding the pension plan. The IUOE Local 49 Business Representative has indicated acceptance of the tentative agreement with the proposed amendments. Staff has provided a draft redlined 2025-27 CBA with the changes as reflected above in Attachment A. Budget Impact The budget impact for the addition of these positions was factored into the 2025 budget, with Salaries and Benefits totaling $252,489. Based on the negotiated terms, this will result in savings and can be absorbed within the 2025 budget, with approximately half hitting the General Fund. Attachments Attachment A: Proposed 2025-27 CBA Amendment – Redlines Attachment B: Proposed 2025-27 CBA Amendment - Clean LABOR AGREEMENT BETWEEN THE CITY OF ARDEN HILLS AND INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL NO. 49 JANUARY 1, 2025 THROUGH DECEMBER 31, 2027 AS AMENDED ON XXXX TABLE OF CONTENTS ARTICLE NO. DESCRIPTION PAGE NO. I. PURPOSE OF AGREEMENT………………………………………..………….3 II. RECOGNITION…………………………………………...……………………..3 III. UNION SECURITY…………………………………………..………………….3 IV. EMPLOYER AUTHORITY…………………………………….……………….4 V. EMPLOYEE RIGHTS/ GRIEVANCE PROCEDURE……..…..……………….4 VI. DEFINITIONS………………………………………………….……………….7 VII. SAVINGS CLAUSE…………………………………………….……………….8 VIII. WORK SCHEDULES…………………………………………………...……….8 IX. OVERTIME PAY………………………………………………….…………….9 X. STANDBY AND CALL ………………………………………………..……9 XI. LEGAL DEFENSE……………………………………………………………..10 XII. RIGHT OF SUBCONTRACT……………………………………………….....10 XIII. DISCIPLINE AND DISCHARGE……………………………………………..10 XIV. SENIORITY………………………………………………………………….....10 XV. LAY-OFF…………………………………………………………………….....11 XVI. PROBATIONARY PERIODS………………………………………………….11 XVII. SAFETY………………………………………………………………………..11 XVIII. JOB POSTING………………………………………………………………….11 XIX. PERSONAL TIME OFF CONVERSION……………………………………...12 XX. FUNERAL LEAVE ..........................................................................................12 XXI. PERSONAL TIME OFF (PTO)………………………………………………...12 XXII. GROUP INSURANCE…………………………………………………………14 XXIII. HOLIDAYS……………………………………………………………………14 XXIV. UNIFORM ALLOWANCE……………………………………………………15 XXV. TRAINING CENTER CONTRIBUTION..........................................................15 XXVI. MILEAGE REIMBURSEMENT FOR TRAINING……………………..……16 XXVII. INJURY ON DUTY………………………………………………………..….16 XXVIII. UNUSED SICK LEAVE PAY ....................................................................16 XXIX. WAIVER………………………………………………………………………16 XXX. CENTRAL PENSION FUND…………………………………………………17 XXXI. DURATION………………………………………………………………..18 SIGNATURES……………………………………………………………….18 APPENDIX A - WAGES AND CLASSIFICATIONS, LICENSE PAY INCENTIVE…………………………………………………………….19 COMMERCIAL DRIVERS LICENSE MOU ...................................................20 CELEBRATING ARDEN HILLS EVENT…………………………………..22 OVERTIME CLARIFICATION MOU………………………………………..23 FLEET MANAGER MOU………………………………………………………24 LEAD WORKER PARKS MOU………………………………………………..27 LEAD WORKER UTILITIES MOU………………………………………..…..28 LABOR AGREEMENT Between CITY OF ARDEN HILLS And INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL NO. 49 ARTICLE I - PURPOSE OF AGREEMENT THIS AGREEMENT is entered into between the CITY OF ARDEN HILLS, hereinafter called the EMPLOYER, and LOCAL NO. 49, INTERNATIONAL UNION OF OPERATING ENGINEERS, hereinafter called the UNION. The intent and purpose of this AGREEMENT is to 1.1 Establish certain hours, wages, and other conditions of employment; 1.2 Establish procedures for the resolution of disputes concerning this AGREEMENT'S interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties' agreement upon terms and conditions of employment for the duration of the AGREEMENT. The EMPLOYER and the UNION, through this AGREEMENT, continue their dedication to the highest quality of public service. Both parties' recognize this AGREEMENT as a pledge of this dedication. ARTICLE II - RECOGNITION The EMPLOYER recognizes the UNION as the exclusive representative for all job classifications included herein whose employment services exceed the lesser of fourteen (14) hours per week, or thirty-five percent (35%) of the normal work week, and more than sixty-seven (67) work days per year, excluding supervisory, confidential and all other employees. ARTICLE Ill - UNION SECURITY In recognition of the UNION as the exclusive representative, the EMPLOYER shall: 3.1 Deduct each payroll period an amount sufficient to provide the payment of dues established by the UNION from the wages of all employees authorizing in writing such deduction, and 3.2 Remit such deduction to the appropriate designated officer of the UNION. 3.3 Provide or designate a bulletin board, or a portion thereof, for posting of notices of UNION affairs. 3.4 The UNION may designate one employee from the bargaining unit to act as Steward, and shall inform the EMPLOYER in writing of such choice. 3.5 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this Article. ARTICLE IV - EMPLOYER AUTHORITY 4.1 The UNION recognizes the prerogative of the EMPLOYER to operate and manage its affairs in all respects in accordance with existing and future laws and regulations of appropriate authorities including municipality personnel policies and work rules. 4.2 The prerogatives and authority which the EMPLOYER has not officially abridged, delegated or modified by the AGREEMENT are retained by the EMPLOYER. ARTICLE V- EMPLOYEE RIGHTS/ GRIEVANCE PROCEDURE 5.1 Definition of a Grievance A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 5.2 Union Representatives The EMPLOYER will recognize representatives designated by the UNION as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The UNION shall notify the EMPLOYER in writing of the names of such UNION representatives and of their successors when so designated. 5.3 Processing of a Grievance It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and the UNION representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal working hours, provided the employee and the UNION representative have notified and received approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 5.4 Procedure Grievances, as defined by Section 5.1 shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this AGREEMENT shall, within ten (10) calendar days after such alleged violation has occurred present such grievance to the employee's supervisor as designated by the EMPLOYER. The EMPLOYER-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, and the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER-designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 2 representative. The EMPLOYER- designated representative shall give the UNION the EMPLOYER'S Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the EMPLOYER- designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 3 representative. The EMPLOYER- designated representative shall give the UNION the EMPLOYER'S answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the EMPLOYER- designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the UNION within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 shall be submitted to the Minnesota Bureau of Mediation Services. A grievance not resolved in Step 4 may be appealed to Step 5 within ten (10) calendar days following the EMPLOYER'S final answer in Step 4. Any grievance not appealed in writing to Step 5 by the UNION within ten (10) calendar days shall be considered waived. Step 5. A grievance unresolved in Step 4 and appealed to Step 5 shall be submitted to arbitration. The arbitration proceeding shall be conducted by an arbitrator to be selected by mutual agreement of the EMPLOYER and the UNION within seven (7) calendar days after the request for such action. If the parties fail to mutually agree upon an arbitrator within the said seven (7) day period, either party may request the Director, Bureau of Mediation Services, to provide a panel of five (5) arbitrators. Both the EMPLOYER and the UNION shall have the right to strike two (2) names from panel. The party requesting arbitration shall strike the first name, the other party shall then strike one (1) name and the process will be repeated and the remaining person shall be the arbitrator. The decision of the arbitrator shall be final and binding upon the parties. The arbitrator shall be requested to issue a decision within thirty (30) calendar days after the close of the record unless the parties mutually agree to an extension. 5.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way, the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to any extension. The decision shall be binding on both the EMPLOYER and the UNION and shall be based solely on the arbitrator's interpretation or application of the express terms of this AGREEMENT and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION, provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 5.6 Waiver If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or agreed extension thereof, it shall be considered settled on the basis of the EMPLOYERS last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the EMPLOYER and the UNION. ARTICLE VI - DEFINITIONS 6.1 UNION The International Union of Operating Engineers, Local No. 49. 6.2 EMPLOYER The City of Arden Hills, Ramsey County. Minnesota, a Minnesota municipal corporation. 6.3 UNION MEMBER A member of the International Union of Operating Engineers, Local No. 49. 6.4 EMPLOYEE A member of the exclusively recognized bargaining unit. 6.5 BASE PAY RATE The employee's hourly pay rate exclusive of longevity or any other special allowance. 6.6 SENIORITY Length of continuous service in any of the job classifications covered by ARTICLE II RECOGNITION. Employees who are promoted from a job classification covered by this AGREEMENT and return to a job classification covered by this AGREEMENT shall have their seniority calculated on the length of service under this AGREEMENT for purposes of promotion, transfer, and lay off and total length of service with the EMPLOYER for other AGREEMENT. 6.7 STEWARD Employee whose responsibilities are limited to receiving complaints from its members of violations of the AGREEMENT, checking status of membership in the unit reporting safety problems and service as a communication link. 6.8 OVERTIME Work performed at the express authorization of the EMPLOYER in excess of either eight (8) hours within a twenty-four (24) hour period (except for shift changes) or more than forty (40) hours within a seven (7) day period. 6.9 HOLIDAY OVERTIME Employees required to work on an observed Holiday (refer to Article )0011) shall be compensated one and one-half (1.5) times their base hourly pay rate for each hour worked. Employees required to work on the actual holiday shall be compensated two (2) times their base hourly pay rate for each hour worked. 6.10 CALL BACK Return of an employee to a specified work site to perform assigned duties at the express authorization of the EMPLOYER at a time other than an assigned shift. An extension of or early report to an assigned shift is not a call back. ARTICLE VII -SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota, and the City of Arden Hills in the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be void. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be renegotiated at the request of either party. ARTICLE VIII - WORK SCHEDULES 8.1 The EMPLOYER has the sole authority in the preparation of work schedules. The normal work day for an employee shall be eight (8) hours. The normal work week shall be forty (40) hours. 8.2 Service to the public may require the establishment of regular shifts for some employees on a daily, weekly, seasonal, or annual basis other than the normal work day or week. The EMPLOYER shall give at least two (2) working days advance notice to the employees affected by the establishment of work days different from the employee's normal work day or week. The EMPLOYER will first ask for volunteers to staff these changes to the normal work week or day. If there are not enough volunteers to fill the shift change, the EMPLOYER will assign personnel to fill the shift based on seniority. Those employees with the least seniority will be assigned first until all shifts are assigned. 8.3 The employees shall be allowed one coffee break in the morning of thirty (30) minutes in duration inclusive of driving time to and from the Public Works building if required, and no coffee break in the afternoon. They shall be allowed a lunch period of thirty (30) minutes for which they will receive no pay. The thirty (30) minutes unpaid lunch break will exclude driving time to and from the work site to the City garage. This driving time will be limited to driving to and from the City garage and the work site(s); interim stops will not be permitted. It is understood that the EMPLOYER or designated representative may require that the thirty (30) minutes unpaid lunch break be taken at the work site when warranted for reasons of business necessity. 8.4 In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an employee working other than the normal work day be scheduled to work more than eight (8) hours; however, each employee has an obligation to work overtime or call backs if requested unless unusual circumstances prevent the employee from so working. 8.5 Service to the public may require the establishment of regular work weeks that schedule work on Saturdays and/or Sundays. 8.6 No involuntary time off without pay (temporary lay-off) will be implemented for regular employees while temporary or part-time employees are on the payroll, with the exception of the employee doing janitorial work at City Hall and the "On the Job Training" students. 8.7 In the event that the EMPLOYER initiates a temporary interruption in employment the EMPLOYER may provide employees in the affected unit an opportunity to voluntarily request leaves of absence without pay. Such temporary interruptions in employment shall not be considered a lay-off. While on unpaid leave of absence due to temporary interruption in employment the employee will continue to accrue seniority. ARTICLE IX- OVERTIME PAY 9.1 For the purposes of determining overtime pay, each day will be the twenty-four (24) hour period beginning at 12:01 a.m. and ending at midnight, while each week will be the seven (7) day period beginning on Saturday and ending on Friday. 9.2 Hours worked in excess of eight (8) within a twenty-four (24) hour period (except for shift changes) or more than forty (40) within a seven (7) day period will be compensated for at one and one-half (1-1/ 2) times the employee's regular base pay. All hours worked on an actual holiday will be compensated for at two (2) times the employee's regular base pay. (Refer to definitions found in Article VI, section 6.9) For purposes of this section, "hours worked" shall include hours designated as holiday, personal time off, or compensatory time-off. 9.3 At the discretion of the EMPLOYER, an employee may receive compensatory time off in lieu of overtime pay at the rate of one and one-half (1-1/ 2) times the employee's regular base pay or two (2) times the employee's regular base pay for hours worked on an actual holiday, or be paid for overtime worked. 9.4 Maximum compensatory time accumulated shall not exceed eighty (80) hours. If the maximum is exceeded, the employee will receive overtime pay to reduce the accumulation to the maximum allowed. ARTICLE X- STANDBY AND CALL BACK 10.1 The EMPLOYER will establish a seven (7) day rotating schedule of standby assignments. The employee on standby status will be available during that period for call back and the EMPLOYER will call that employee first should any call back be necessary. The employee will be paid one (1) hour at time and one-half the regular rate of pay for that employee for standby on weekdays. The employee will be paid two (2) hours at time and one-half the regular rate of pay for that employee for standby on weekends and observed holidays. 10.2 At the discretion of the EMPLOYER, an employee may receive compensatory time off in lieu of standby pay or be paid on the basis of one and one-half (1-1/ 2) hours compensatory time off for each twenty-four (24) hour period on standby status Monday through Friday; three (3) hours compensatory time off for each twenty-four (24) hour period on standby status on weekends and those dates recognized by the EMPLOYER as observed holidays. Such compensatory time accumulation shall be part of the maximum allowed under Section 9.4. 10.3 An employee called in for work at a time other than the employee's normal scheduled shift will be compensated for a minimum of two (2) hours' pay at one and one-half (1-1/2) times the employee's base pay rate, or two times the base rate on the actual holiday. Special weekend and holiday schedules for lift checking shall be treated as call backs. 10.4 Special weekend and holiday schedules for lift station checking shall be treated as a call back. ARTICLE XI - LEGAL DEFENSE 11.1 Employees involved in litigation because of negligence, ignorance of laws, non- observance of laws, or as a result of employee judgmental decision shall not receive legal defense by the City. 11.2 Except as provided in Section 11.1 hereof, any employee who is charged with a traffic violation, ordinance violation or criminal offense arising from acts performed within the scope of employment, when such act is performed in good faith and under direct order of the supervisor, shall be reimbursed for reasonable attorney's fees and court costs actually incurred by such employee in defending against such charge. ARTICLE XII - RIGHT OF SUBCONTRACT 12.1 Nothing contained in this AGREEMENT shall prohibit or restrict the right of the EMPLOYER from subcontracting work performed by employees covered by this AGREEMENT. ARTICLE XIII - DISCIPLINE AND DISCHARGE 13.1 The EMPLOYER retains the sole right to discipline and discharge employees. ARTICLE XIV - SENIORITY 14.1 Seniority will be the determining criterion for transfers, promotions and lay-offs only when all other qualification factors are equal. ARTICLE XV- LAY-OFF 15.1 If a lay-off is deemed necessary by the EMPLOYER, the affected employees will be notified in writing at least four (4) weeks prior to the effective date. ARTICLE XVI - PROBATIONARY PERIODS 16.1 All newly hired or rehired employees will serve a minimum of six (6) months probationary period. If the EMPLOYER extends the initial probationary period beyond six (6) months, the employee's base pay rate will not change until the employee has successfully completed the designated probationary period. The extended probationary period will not exceed three (3) months. 16.2 An employee will serve a probationary period in any job classification for which the employee has not served one previously. 16.3 At any time during the probationary period, the probationary employee may be discharged at the sole discretion of the EMPLOYER. 16.4 At any time during the probationary period, a promoted or reassigned employee may be demoted or reassigned to the employee's previous position at the sole discretion of the EMPLOYER. 16.5 At least three (3) weeks prior to the completion of the probationary period, the City Administrator/Clerk shall review the performance of the probationary employee, and notify the Council if a termination is recommended. The matter shall be placed on the Council agenda for the next regular meeting, at which time the Council shall consider the recommendation and make a determination as to whether the employee shall be terminated at the end of the probationary period. If the employee is not to be continued beyond the end of the probationary period, the employee shall be so notified before the end of such period. The City Administrator will have discretion to approve the successful completion of a probationary period and/or extend a probationary period. ARTICLE XVII - SAFETY 17.1 The EMPLOYER and the UNION agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage employees to work in a safe manner. ARTICLE XVIII - JOB POSTING 18.1 The EMPLOYER and the UNION agree that permanent job vacancies within the designated bargaining unit shall be filled based on the concept of promotion from within provided that applicants: 18.11 have the necessary qualifications to meet the standards of the job vacancy; and 18.12 Have the ability to perform the duties and responsibilities of the job vacancy. 18.2 Employees filling a higher job class based on the provisions of this Article, shall be subject to the conditions of ARTICLE XVI, "PROBATIONARY PERIODS". 18.3 The EMPLOYER has the right of final decision in the selection of employees to fill posted jobs based on qualifications, abilities, and experience. 18.4 Job vacancies within the designated bargaining unit will be posted for five (5) work days so that members of the bargaining unit can be considered for such vacancies. ARTICLE XIX - PERSONAL TIME OFF CONVERSION 19.1 All employees hired before June 29, 2002, will convert their current sick leave accrued hours to Personal Time Off (PTO). The conversion will be calculated by adding current accrued sick leave and current accrued vacation and subtracting two hundred forty hours (240) as PTO. The remainder of the sick leave will be added to the "Bank". "Bank" is defined as accrued hours which may be used only when the employee qualifies under Short Term Disability, Long-Term Disability or when accrued PTO is exhausted. For allowed accruals over the maximum refer to Article XXI, section 21.3. ARTICLE XX - FUNERAL LEAVE 20.1 Each employee shall be entitled to three (3) paid days of funeral leave for a death in the immediate family of the employee. 20.2 "Immediate family" shall mean an employee's spouse, children, siblings, parents, grandparents, aunts, uncles, nephews, nieces, in-laws or grandchildren. ARTICLE XXI - PERSONAL TIME OFF (PTO) 21.1 Personal Time Off (PTO) is authorized absence from duty. Employees working an average of 40 hours per week on an annual basis are eligible for Personal Time Off. Employees may not use Personal Time Off until successful completion of their probationary period although Personal Time Off accumulates during this time. The following chart provides information regarding Personal Time Off. Years of service are calculated from the anniversary date of employment. PERSONAL TIME OFF SCHEDULE FOR EMPLOYEES HIRED PRIOR TO JANUARY 1, 2020: Completed years of Service Personal Time 0-5 years 7 hours bi-weekly 6-10 years 9 hours bi-weekly After 10 years 10 hours bi-weekly PERSONAL TIME OFF SCHEDULE FOR EMPLOYEES HIRED AFTER JANUARY 1, 2020: Completed Months of Service Personal Time 0- 36 months 6 hours bi-weekly 37 months - 108 months 7 hours bi-weekly 109 months - 168 months 7.5 hours bi-weekly 169 months - 228 months 8.5 hours bi-weekly 229 months or more 9 hours bi-weekly Benefit year for Personal Time Off is March 1t through February 28th. A maximum of 240 hours of Personal Time Off may be carried over from benefit year to benefit year. Carryover beyond 240 hours of Personal Time Off will only be made in accordance with Section 21.3 or under special circumstances with approval from the City Administrator. Any employee leaving the service of the City in good standing will be compensated 100% for Personal Time Off up to 240 hours or amount allowed in Section 21.3 accrued to the day of separation provided said employee has served at least twelve (12) consecutive months prior to separation. Such pay for accumulated Personal Time Off will be at the same rate as the hourly rate of the employee's base salary. Personal Time Off may not be used to extend an employee's actual termination date. When a paid holiday falls on a working day during an employee's Personal Time Off, the day of the holiday will not be counted as a day of Personal Time Off. One (1) day of Personal Time Off shall be equivalent to the regular number of hours in a workday. 21.2 Personal Time Off may not be used by an employee until the end of the employee's probationary period. 21.3 In unusual or extenuating circumstances in order to accomplish the work programs of the EMPLOYER, the employee may be allowed to carry accrued, unused PTO beyond two-hundred forty (240) hours into the next benefit year with the prior approval of the Department Head. 21.4 All requests for PTO of five (5) or more consecutive work days shall be submitted by April 1st of each year, and posted for five (5) consecutive work days. In case of any conflict for a preferred PTO period(s), the senior employee will be given preference. Any PTO requests of less than five (5) consecutive work days that are submitted more than four (4) weeks in advance shall be posted for three (3) work days. Any conflicts in scheduling shall be resolved by seniority. Any PTO requests which are not posted shall be considered on a "first come, first served" basis. ARTICLE XXII - GROUP INSURANCE 22.1 Effective January 1, 2025, the EMPLOYER will contribute 87 percent funding level for insurance contributions for the life of the contract to the Operating Engineers, Local 49 Health and Welfare Administrators for Group Health and Dental Insurance. 22.2 Employees may participate, at their own expense, in additional life insurance as an add- on to City sponsored plans approved under the EMPLOYER'S current insurance provider. 22.3 It is understood that the EMPLOYER'S only obligation is to pay the EMPLOYER contribution for group insurance premiums as agreed to herein. The EMPLOYER is not liable for claims as a result of a denial of insurance benefits by an insurance carrier. ARTICLE XXIII - HOLIDAYS 23.1 The EMPLOYER will provide thirteen (13) paid holidays as follows: Holiday Observance Day 23.2 In the event that New Year's Day, Independence Day, Veteran's Day, or Christmas Day fall on a Sunday, the following Monday shall be a paid holiday. If any of the preceding holidays fall on a Saturday, the preceding Friday shall be a paid holiday. 23.3 Employees required to work on a designated holiday shall be compensated one and one- half (1.5) times their base hourly pay rate for each hour worked, plus Holiday pay. Employees required to work on the actual holiday shall be compensated two (2) times their base hourly pay rate for each hour worked plus holiday pay if the actual holiday qualifies for holiday pay in section 23 1. ARTICLE XXIV - UNIFORMS 24.1 The Employer shall provide each employee with an annual uniform allowance of six hundred sixty dollars ($660.00) and an ANSI approved safety boot allowance of two hundred thirty dollars ($230.00). 24.2 Employees shall purchase ANSI approved safety boots and uniforms from the same vendor not to exceed the maximum allowance. Uniforms are to be approved by the Public Works Director. 24.3 The Employer will provide the Employee with an authorized 3-in-1 reflective safety jacket every other year and a reflective rain flagger suit every three years. 24.4 Employees will purchase and wear only uniform items that have been authorized by the City and are prohibited from wearing personal items as uniform items. 24.5 Receipts are required for all items purchased. 24.6 The City shall provide OSHA required Personal Protective Equipment (PPE), including but not limited to safety vests, non-prescription safety glasses, and ear protection. Employees are expected to be OSHA compliant at all times. ARTICLE XXV - LOCAL 49 TRAINING CENTER CONTRIBUTION Effective January 1, 2025 The Employer agrees to contribute (¢.30) per straight-time hour worked, per bargaining unit Employee, to the Local 49 Training Center. The Employer shall pay this contribution, by the 15th of the following month, directly to Wilson McShane Corporation at: 3001 Metro Drive, Suite 500, Bloomington, MN 55425. The Employer and bargaining unit Employees will be provided all benefits of the Local 49 Training Center. ARTICLE XXVI - MILEAGE REIMBURSEMENT FOR TRAINING 25.1 An employee must have the prior approval of the Public Works Superintendent to attend training to enhance job-related knowledge and skills. 25.2 An employee using a privately owned vehicle to travel to and from the location of approved training will receive mileage reimbursement at the federal rate which is adopted by the EMPLOYER annually. ARTICLE XXVII - INJURY ON DUTY 26.1 If an injury on duty results in an employee missing work, the EMPLOYER will pay the employee's regular base pay rate. The amount paid by the Worker's Compensation Insurance will be turned over by the employee to the EMPLOYER. 26.2 This injury on duty benefit would be provided up to a maximum of twenty-six (26) days. 26.3 No Personal Time Off shall be charged for payment of this benefit. ARTICLE XXVIII- UNUSED SICK LEAVE PAY 27.1 Regular full-time employees who have completed ten (10) or more years of continuous service with the EMPLOYER and who leave in good standing, will receive 33-1/3% of unused, accumulated sick leave upon their separation. Regular full-time employees who have completed twenty (20) or more years of continuous service with the EMPLOYER and who leave in good standing, will receive 50% of unused, accumulated sick leave upon their separation. To qualify for this benefit an employee must have an established sick leave bank resulting from the conversion to the PTO program. (Refer to Article XXIX section 19.1.) Any benefit paid under this Article shall be paid into the employee's Post-Employment Health Care Savings Plan (Refer to Article XXX (section 30.4). ARTICLE XXIX - WAIVER 28.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this AGREEMENT, are hereby superseded. 28.2 The parties mutually acknowledge that during the negotiations which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT, or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. ARTICLE XXX - CENTRAL PENSION FUND The City of Arden Hills agrees to participate in the Central Pension Fund of the International Union of Operating Engineers and Participating Employers ("Central Pension Fund") in accordance with the terms of the Restated Agreement and Declaration Trust of the Central Pension, the Plan of Benefits, and this Memorandum of Understanding. 1. Minnesota Statute§ 356.24, Subd. 1(10) expressly authorizes the Employer to contribute public funds to the Central Pension Fund as a supplemental pension plan for the employees of a governmental subdivision who are covered by a collective bargaining agreement that provides for such coverage. 2. Sections 4.1 of the Restated Agreement and Declaration of Trust of the Central Pension Fund and 13.01 of the Plan of Benefits only permits Employer Contributions to the Fund. 3. The Parties agree that the agreed upon Employer contribution amount that would otherwise be paid in salary or wages will be contributed instead to the CPF as a pre-tax Employer contribution. Contributions from the Employer will not be funded from any other source unless agreed upon by the parties. 4. The hourly contribution rate will be applied to every hour compensated (i.e. hours worked, vacation, holiday and sick time) except for overtime hours worked. The Employer shall remit this contribution directly to the Central Pension Fund at P.O. Box 418433 Boston, MA 02241-8433. 5. A contribution of $2.403.00 per straight time hours compensated prevents annual Central Pension Fund contributions on behalf of eligible Employees from exceeding $10,000.00 in a year and therefore complies with the limitations set forth under Minnesota Statute, §356.24, Subd. 1(10) as amended. 6. For purposes of determining future wage rates, the Employer shall first restore the amount of the Employer Contribution, which is currently the CPF contribution rate of $2.403.00 per hour, then apply the applicable wage multiplier, then reduce the revised wage by the Central Pension Fund contribution rate. 7. For purposes of calculating overtime compensation, the Employer shall first restore the amount of the Employer Contribution $2.403.00 then apply the applicable 1.5 wage multiplier required under the Fair Labor Standards Act (FLSA) and the Collective Bargaining Agreement, then pay the resulting amount for overtime worked. 8. The Parties agree that the Public Employees Retirement Association (PERA) interprets Employer contributions to the Central Pension Fund as being included in determining "salary" for the purposes of the public pension. 9. The parties agree to abide by the terms and conditions of the Restated Agreement and Declaration of Trust and the Plan of Benefits of the Central Pension Fund. 10. Effective January 1, 2022, the contribution rate equals $2.403.00 per straight time hour compensated. 11. Members, by majority vote, may change the contribution rate at any time during the life of the Collective Bargaining Agreement. The Union and Employer will work together to implement member approved changes as soon as is practicable. ARTICLE XXI - DURATION This AGREEMENT shall be effective as of the date of its signing and shall remain in full force and effect January 1, 2025 through December 31, 2027. It shall continue in full force and effect from year-to-year, unless terminated or renegotiated in the manner provided by the Public Employment Labor Relations Act of 1971 as amended. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this_________ day of December, 2024. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: _____________________ Mayor Ryan Davies, Business Manager By: _____________________________ _____ Interim City Administrator Ron Boesel, Business Representative ______________________________________ Union Steward Appendix A WAGES AND CLASSIFICATIONS Effective January 1, 2025 the pay scale for PW - Maintenance will be increased by a seven percent COLA in 2025 and three percent COLA in 2026 and 2027, see below for the 2025-2027 pay scale. PW - Maintenance Effective January 1, 2026 the pay scale for PW – Leads will be increased by a three percent COLA in 2026 and 2027, see below for the 2025-2027 pay scale. PW – Leads The EMPLOYER will have the sole discretion to hire employees at a step determined during the hiring process, the EMPLOYER may take into consideration factors including, but not limited to, education, qualifications, and work experience of an applicant. The EMPLOYER will have the right to hire employees at different steps and will have no obligation to adjust existing union employees pay rate to match new employees. A. Employees employed by the EMPLOYER on a temporary basis for no more than nine hundred-sixty hours (960) per calendar year, either in a full-time or part-time capacity, will be paid at an hourly rate as determined by the EMPLOYER for the term of their employment. Such employees will not be eligible for any rights or benefits under this AGREEMENT, including Article V, "Employee Rights/ Grievance Procedure". B. License Pay Incentive Any employee who has or completes training for and receives from the Minnesota Department of Transportation Certification as a Minnesota Commercial Vehicle Inspector, or receives from the State of Minnesota Certification as both a Tree and Weed Inspector shall receive an hourly incentive of $0.10/hour to their base wage. MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.E., LOCAL 49 Commercial Driver's License The purpose of this Memorandum of Understanding is to assist both Labor and Management in applying the new rules for Commercial Drivers License (CDL) holders. The following conditions will apply to no more than one (1) Public Works employee with fifteen (15) years of service or more in the Local 49 Bargaining Unit at any given time, and allows only one revocation per person. I. If an employee temporarily loses his/her driver's license and COL, the employee must obtain a valid work permit that allows them to drive non-commercial vehicles during work hours. An employee that has no valid license may be required to use paid leave until they are able to obtain a valid work permit. An employee who does not obtain a drivers license within ninety (90) days will be terminated. 2. In the opinion of the Department Head, there must be sufficient bargaining unit work that does not require a CDL and the impacted employee shall possess the skills and abilities to successfully undertake those tasks. 3. If there is sufficient work, the Employer will accommodate an employee who temporarily loses his/her CDL license for a period not to exceed one (I) year. The one (I) year period begins as of the date of his/her license revocation. If the employee does not have their CDL reinstated within one (I) year, the employee will be terminated. 4. If the temporary loss of a driver's license is the result of an alcohol-related offense, the employee will be required to comply with the recommendations of a Substance Abuse Professional. Proof of compliance with the Substance Abuse Professional recommendations will be provided to the Employer. 5. This agreement applies to driving violations outside the work place. This agreement does not include positive test results from the Department of Transportation's required random testing. 6. A twenty-five percent (25%) decrease in pay will begin as of the revocation date. Any lost wages during the revocation of the employee's drivers license/COL will not be reimbursed regardless of the outcome of any subsequent contesting of the revocation. This Memorandum of Understanding will remain in effect from January 1 , 2025 through December 31, 2027. As of January 1, 2025 the Letter may be eliminated at the request of either party. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: _____________________ Mayor By: _____________________________ _____ Interim City Administrator Date: ____________________________ Date: ___ _____ MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.E., LOCAL 49 Celebrating Arden Hills WHEREAS, every year the City of Arden Hills holds its annual City festival, "Celebrating Arden Hills" and WHEREAS, it is necessary for the success of this event that City employees work a shift during the event; and WHEREAS, the Public Works employees of the City of Arden Hills are required to work at least one shift a this annual event, which is held on a Saturday in September each year; and WHEREAS, the City desires to clearly state the work requirements as they relate to this event. THEREFORE, this Memorandum of Understanding is written to summarize the City and bargaining unit's expectations regarding the "Celebrating Arden Hills" event: • All employees are required to work at least one assigned shift during the festival. • In return for time worked, to the extent that it is outside normal work hours, the employees may be compensated for time worked at: o One and one-half times the normal rate of pay; or o Accrual of compensatory time at one and one-half times the normal rate of pay; or o The group as a whole may desire to arrange a set amount of time off as a group, as agreed upon between the union and the City Administrator. This Memorandum of Understanding will remain in effect from January 1, 2025 through December 31. 2027. As of January 1, 2025 the Letter may be eliminated at the request of either party. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: _____________________ Mayor By: _____________________________ _____ Interim City Administrator Date: ____________________________ Date: ___ _____ MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.E., LOCAL 49 Overtime Clarification WHEREAS, the Labor Agreement between l.U.O.E., Local 49 and the City of Arden Hills stipulates when the EMPLOYER will pay overtime, THEREFORE, this Memorandum of Understanding is written to summarize the City and bargaining unit's expectations regarding overtime pay: o Depending on the schedule set by the EMPLOYER, bargaining unit EMPLOYEES will be eligible for overtime pay after eight hours worked on a normally scheduled day, or forty hours in a work week; however, during times when the regularly scheduled work day goes beyond eight hours, such as summer hours, the employee will be paid overtime during hours worked outside of the set schedule. For example, during summer hours an EMPLOYEE is expected to work between 6:30 am and 4:00 pm, the EMPLOYEE would be eligible for overtime outside of those hours assuming the EMPLOYEE was working during those hours. This Memorandum of Understanding will remain in effect from January 1, 2025 through December 31, 2027. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: _____________________ Mayor By: _____________________________ _____ Interim City Administrator Date: ____________________________ Date: ___ _____ MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.E., LOCAL 49 This Memorandum of Understanding entered into between the City of Arden Hills ("Employer") and the International Union of Operating Engineers, Local No. 49 ("Union") sets forth the respective parties' agreement regarding the Fleet Manager Position. It is hereby understood and agreed to between the parties that the Fleet Manager job responsibilities are: 1. Perform routine inspections of all PW fleet and complete the related Preventative Maintenance Checklists. 2. Perform basic routine maintenance and minor repairs on vehicles and equipment such as, but not limited to, oil changes, tire rotations, tire pressures, air filters, fluid levels, lubricating, cleaning, etc. Any vehicles or equipment that are above the expected level of skill for this position must be sourced out to a shop at a competitive labor rate. 3. Maintain record of all services done to PW fleet and associated costs using asset management software. 4. Coordinate the maintenance and repairs of PW fleet to be done by PW Department. or if determined an outside resource is needed and ensure the quality of all maintenance and repairs. 5. Maintain inventory of materials and supplies. 6. Ensures shop safety and performs related routine inspections including, but not limited to, eye washes, mechanics hoist, air compressor, and crane truck that require inspections or a monthly check (initial and tag) monthly. If this work is required to be outsourced, this position would coordinate that effort. 7. Assists in the preparation of annual operating and capital improvement budgets and provide information and recommendations to the Public Works Superintendent to determine and plan purchases of vehicles, equipment, materials, and supplies. 8. This position's job responsibility is secondary to the job expectations of the Public Works Maintenance Worker. 9. Plan fleet maintenance work outside of priority Public Works tasks when staffing is needed and coordinate fleet maintenance work schedule with the Public Works Superintendent. 10. The additional rate of $2.00/hr. will be applied to the base rate of the employee but only towards regular hours. This position is not intended to require overtime to complete any necessary tasks. 11. This position will be open to applications from PW Maintenance Worker staff and chosen through an interview process to ensure the applicant has proper qualifications and experience. 12. The Fleet Manager's duties are additional to current duties as PW Maintenance Worker. 13. This position will be overseen/supervised by the PW Superintendent. 14. This position will be reevaluated annually to determine if the employee will continue duties for another 1-year term. This Memorandum of Understanding shall be in effect until 12/31/2027. In addition, it is understood that this Memorandum of Understanding may be extended by the mutual agreement of both parties. As of January 1, 2025, the Letter may be eliminated at the request of either party. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: _____________________ Mayor By: _____________________________ _____ Interim City Administrator Date: ____________________________ Date: ___ _____ Memorandum of Understanding Between The City of Arden Hills And I.O.U.E. Local No. 49 This Memorandum of Understanding (MOU) will be entered into between the International Union of Operating Engineers, Local 49 (Union) and the City of Arden Hills (Employer) regarding the new "Lead Worker" position in the Parks Department, effective January 1, 2025. It is hereby understood and agreed to between the parties that the following shall apply: 1. Eligibility and Selection: o Selection will be based on an interview process to ensure candidates possess the necessary qualifications and experience. 2. Supervision: o The Lead Worker will report to and be supervised by the Public Works Superintendent. 3. Position Details: o The role will adhere to the established job description (which will be attached to the MOU). o The wages and classification for the position will be included in Appendix A of the collective bargaining agreement (CBA). This Memorandum of Understanding shall be in effect until December 31, 2027. In addition, it is understood that this Memorandum of Understanding may be extended by mutual agreement by both parties. As of January 1, 2025, the Letter may be eliminated at the request of either party. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: Mayor By: Interim City Administrator Date: Date: Memorandum of Understanding Between The City of Arden Hills And I.O.U.E. Local No. 49 This Memorandum of Understanding (MOU) will be entered into between the International Union of Operating Engineers, Local 49 (Union) and the City of Arden Hills (Employer) regarding the new "Lead Worker" position in the Utilities (Water, Sanitary Sewer) Department, effective January 1, 2025. It is hereby understood and agreed to between the parties that the following shall apply: 1. Eligibility and Selection: o Selection will be based on an interview process to ensure candidates possess the necessary qualifications and experience. 2. Supervision: o The Lead Worker will report to and be supervised by the Public Works Superintendent. 3. Position Details: o The role will adhere to the established job description (which will be attached to the MOU). o The wages and classification for the position will be included in Appendix A of the collective bargaining agreement (CBA). This Memorandum of Understanding shall be in effect until December 31, 2027. In addition, it is understood that this Memorandum of Understanding may be extended by mutual agreement by both parties. As of January 1, 2025, the Letter may be eliminated at the request of either party. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: Mayor By: Interim City Administrator Date: ____________________ Date: _______________________ LABOR AGREEMENT BETWEEN THE CITY OF ARDEN HILLS AND INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL NO. 49 JANUARY 1, 2025 THROUGH DECEMBER 31, 2027 AS AMENDED ON FEBRUARY 10, 2025 TABLE OF CONTENTS ARTICLE NO. DESCRIPTION PAGE NO. I. PURPOSE OF AGREEMENT………………………………………..………….3 II. RECOGNITION…………………………………………...……………………..3 III. UNION SECURITY…………………………………………..………………….3 IV. EMPLOYER AUTHORITY…………………………………….……………….4 V. EMPLOYEE RIGHTS/ GRIEVANCE PROCEDURE……..…..……………….4 VI. DEFINITIONS………………………………………………….……………….7 VII. SAVINGS CLAUSE…………………………………………….……………….8 VIII. WORK SCHEDULES…………………………………………………...……….8 IX. OVERTIME PAY………………………………………………….…………….9 X. STANDBY AND CALL ………………………………………………..……9 XI. LEGAL DEFENSE……………………………………………………………..10 XII. RIGHT OF SUBCONTRACT……………………………………………….....10 XIII. DISCIPLINE AND DISCHARGE……………………………………………..10 XIV. SENIORITY………………………………………………………………….....10 XV. LAY-OFF…………………………………………………………………….....11 XVI. PROBATIONARY PERIODS………………………………………………….11 XVII. SAFETY………………………………………………………………………..11 XVIII. JOB POSTING………………………………………………………………….11 XIX. PERSONAL TIME OFF CONVERSION……………………………………...12 XX. FUNERAL LEAVE ..........................................................................................12 XXI. PERSONAL TIME OFF (PTO)………………………………………………...12 XXII. GROUP INSURANCE…………………………………………………………14 XXIII. HOLIDAYS……………………………………………………………………14 XXIV. UNIFORM ALLOWANCE……………………………………………………15 XXV. TRAINING CENTER CONTRIBUTION..........................................................15 XXVI. MILEAGE REIMBURSEMENT FOR TRAINING……………………..……16 XXVII. INJURY ON DUTY………………………………………………………..….16 XXVIII. UNUSED SICK LEAVE PAY ....................................................................16 XXIX. WAIVER………………………………………………………………………16 XXX. CENTRAL PENSION FUND…………………………………………………17 XXXI. DURATION………………………………………………………………..18 SIGNATURES……………………………………………………………….18 APPENDIX A - WAGES AND CLASSIFICATIONS, LICENSE PAY INCENTIVE…………………………………………………………….19 COMMERCIAL DRIVERS LICENSE MOU ...................................................20 CELEBRATING ARDEN HILLS EVENT…………………………………..22 OVERTIME CLARIFICATION MOU………………………………………..23 FLEET MANAGER MOU………………………………………………………24 LEAD WORKER PARKS MOU………………………………………………..27 LEAD WORKER UTILITIES MOU………………………………………..…..28 LABOR AGREEMENT Between CITY OF ARDEN HILLS And INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL NO. 49 ARTICLE I - PURPOSE OF AGREEMENT THIS AGREEMENT is entered into between the CITY OF ARDEN HILLS, hereinafter called the EMPLOYER, and LOCAL NO. 49, INTERNATIONAL UNION OF OPERATING ENGINEERS, hereinafter called the UNION. The intent and purpose of this AGREEMENT is to 1.1 Establish certain hours, wages, and other conditions of employment; 1.2 Establish procedures for the resolution of disputes concerning this AGREEMENT'S interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties' agreement upon terms and conditions of employment for the duration of the AGREEMENT. The EMPLOYER and the UNION, through this AGREEMENT, continue their dedication to the highest quality of public service. Both parties' recognize this AGREEMENT as a pledge of this dedication. ARTICLE II - RECOGNITION The EMPLOYER recognizes the UNION as the exclusive representative for all job classifications included herein whose employment services exceed the lesser of fourteen (14) hours per week, or thirty-five percent (35%) of the normal work week, and more than sixty-seven (67) work days per year, excluding supervisory, confidential and all other employees. ARTICLE Ill - UNION SECURITY In recognition of the UNION as the exclusive representative, the EMPLOYER shall: 3.1 Deduct each payroll period an amount sufficient to provide the payment of dues established by the UNION from the wages of all employees authorizing in writing such deduction, and 3.2 Remit such deduction to the appropriate designated officer of the UNION. 3.3 Provide or designate a bulletin board, or a portion thereof, for posting of notices of UNION affairs. 3.4 The UNION may designate one employee from the bargaining unit to act as Steward, and shall inform the EMPLOYER in writing of such choice. 3.5 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this Article. ARTICLE IV - EMPLOYER AUTHORITY 4.1 The UNION recognizes the prerogative of the EMPLOYER to operate and manage its affairs in all respects in accordance with existing and future laws and regulations of appropriate authorities including municipality personnel policies and work rules. 4.2 The prerogatives and authority which the EMPLOYER has not officially abridged, delegated or modified by the AGREEMENT are retained by the EMPLOYER. ARTICLE V- EMPLOYEE RIGHTS/ GRIEVANCE PROCEDURE 5.1 Definition of a Grievance A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 5.2 Union Representatives The EMPLOYER will recognize representatives designated by the UNION as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The UNION shall notify the EMPLOYER in writing of the names of such UNION representatives and of their successors when so designated. 5.3 Processing of a Grievance It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and the UNION representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal working hours, provided the employee and the UNION representative have notified and received approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 5.4 Procedure Grievances, as defined by Section 5.1 shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this AGREEMENT shall, within ten (10) calendar days after such alleged violation has occurred present such grievance to the employee's supervisor as designated by the EMPLOYER. The EMPLOYER-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, and the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER-designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 2 representative. The EMPLOYER- designated representative shall give the UNION the EMPLOYER'S Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the EMPLOYER- designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 3 representative. The EMPLOYER- designated representative shall give the UNION the EMPLOYER'S answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the EMPLOYER- designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the UNION within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 shall be submitted to the Minnesota Bureau of Mediation Services. A grievance not resolved in Step 4 may be appealed to Step 5 within ten (10) calendar days following the EMPLOYER'S final answer in Step 4. Any grievance not appealed in writing to Step 5 by the UNION within ten (10) calendar days shall be considered waived. Step 5. A grievance unresolved in Step 4 and appealed to Step 5 shall be submitted to arbitration. The arbitration proceeding shall be conducted by an arbitrator to be selected by mutual agreement of the EMPLOYER and the UNION within seven (7) calendar days after the request for such action. If the parties fail to mutually agree upon an arbitrator within the said seven (7) day period, either party may request the Director, Bureau of Mediation Services, to provide a panel of five (5) arbitrators. Both the EMPLOYER and the UNION shall have the right to strike two (2) names from panel. The party requesting arbitration shall strike the first name, the other party shall then strike one (1) name and the process will be repeated and the remaining person shall be the arbitrator. The decision of the arbitrator shall be final and binding upon the parties. The arbitrator shall be requested to issue a decision within thirty (30) calendar days after the close of the record unless the parties mutually agree to an extension. 5.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way, the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to any extension. The decision shall be binding on both the EMPLOYER and the UNION and shall be based solely on the arbitrator's interpretation or application of the express terms of this AGREEMENT and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION, provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 5.6 Waiver If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or agreed extension thereof, it shall be considered settled on the basis of the EMPLOYERS last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual agreement of the EMPLOYER and the UNION. ARTICLE VI - DEFINITIONS 6.1 UNION The International Union of Operating Engineers, Local No. 49. 6.2 EMPLOYER The City of Arden Hills, Ramsey County. Minnesota, a Minnesota municipal corporation. 6.3 UNION MEMBER A member of the International Union of Operating Engineers, Local No. 49. 6.4 EMPLOYEE A member of the exclusively recognized bargaining unit. 6.5 BASE PAY RATE The employee's hourly pay rate exclusive of longevity or any other special allowance. 6.6 SENIORITY Length of continuous service in any of the job classifications covered by ARTICLE II RECOGNITION. Employees who are promoted from a job classification covered by this AGREEMENT and return to a job classification covered by this AGREEMENT shall have their seniority calculated on the length of service under this AGREEMENT for purposes of promotion, transfer, and lay off and total length of service with the EMPLOYER for other AGREEMENT. 6.7 STEWARD Employee whose responsibilities are limited to receiving complaints from its members of violations of the AGREEMENT, checking status of membership in the unit reporting safety problems and service as a communication link. 6.8 OVERTIME Work performed at the express authorization of the EMPLOYER in excess of either eight (8) hours within a twenty-four (24) hour period (except for shift changes) or more than forty (40) hours within a seven (7) day period. 6.9 HOLIDAY OVERTIME Employees required to work on an observed Holiday (refer to Article )0011) shall be compensated one and one-half (1.5) times their base hourly pay rate for each hour worked. Employees required to work on the actual holiday shall be compensated two (2) times their base hourly pay rate for each hour worked. 6.10 CALL BACK Return of an employee to a specified work site to perform assigned duties at the express authorization of the EMPLOYER at a time other than an assigned shift. An extension of or early report to an assigned shift is not a call back. ARTICLE VII -SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota, and the City of Arden Hills in the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be void. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be renegotiated at the request of either party. ARTICLE VIII - WORK SCHEDULES 8.1 The EMPLOYER has the sole authority in the preparation of work schedules. The normal work day for an employee shall be eight (8) hours. The normal work week shall be forty (40) hours. 8.2 Service to the public may require the establishment of regular shifts for some employees on a daily, weekly, seasonal, or annual basis other than the normal work day or week. The EMPLOYER shall give at least two (2) working days advance notice to the employees affected by the establishment of work days different from the employee's normal work day or week. The EMPLOYER will first ask for volunteers to staff these changes to the normal work week or day. If there are not enough volunteers to fill the shift change, the EMPLOYER will assign personnel to fill the shift based on seniority. Those employees with the least seniority will be assigned first until all shifts are assigned. 8.3 The employees shall be allowed one coffee break in the morning of thirty (30) minutes in duration inclusive of driving time to and from the Public Works building if required, and no coffee break in the afternoon. They shall be allowed a lunch period of thirty (30) minutes for which they will receive no pay. The thirty (30) minutes unpaid lunch break will exclude driving time to and from the work site to the City garage. This driving time will be limited to driving to and from the City garage and the work site(s); interim stops will not be permitted. It is understood that the EMPLOYER or designated representative may require that the thirty (30) minutes unpaid lunch break be taken at the work site when warranted for reasons of business necessity. 8.4 In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an employee working other than the normal work day be scheduled to work more than eight (8) hours; however, each employee has an obligation to work overtime or call backs if requested unless unusual circumstances prevent the employee from so working. 8.5 Service to the public may require the establishment of regular work weeks that schedule work on Saturdays and/or Sundays. 8.6 No involuntary time off without pay (temporary lay-off) will be implemented for regular employees while temporary or part-time employees are on the payroll, with the exception of the employee doing janitorial work at City Hall and the "On the Job Training" students. 8.7 In the event that the EMPLOYER initiates a temporary interruption in employment the EMPLOYER may provide employees in the affected unit an opportunity to voluntarily request leaves of absence without pay. Such temporary interruptions in employment shall not be considered a lay-off. While on unpaid leave of absence due to temporary interruption in employment the employee will continue to accrue seniority. ARTICLE IX- OVERTIME PAY 9.1 For the purposes of determining overtime pay, each day will be the twenty-four (24) hour period beginning at 12:01 a.m. and ending at midnight, while each week will be the seven (7) day period beginning on Saturday and ending on Friday. 9.2 Hours worked in excess of eight (8) within a twenty-four (24) hour period (except for shift changes) or more than forty (40) within a seven (7) day period will be compensated for at one and one-half (1-1/ 2) times the employee's regular base pay. All hours worked on an actual holiday will be compensated for at two (2) times the employee's regular base pay. (Refer to definitions found in Article VI, section 6.9) For purposes of this section, "hours worked" shall include hours designated as holiday, personal time off, or compensatory time-off. 9.3 At the discretion of the EMPLOYER, an employee may receive compensatory time off in lieu of overtime pay at the rate of one and one-half (1-1/ 2) times the employee's regular base pay or two (2) times the employee's regular base pay for hours worked on an actual holiday, or be paid for overtime worked. 9.4 Maximum compensatory time accumulated shall not exceed eighty (80) hours. If the maximum is exceeded, the employee will receive overtime pay to reduce the accumulation to the maximum allowed. ARTICLE X- STANDBY AND CALL BACK 10.1 The EMPLOYER will establish a seven (7) day rotating schedule of standby assignments. The employee on standby status will be available during that period for call back and the EMPLOYER will call that employee first should any call back be necessary. The employee will be paid one (1) hour at time and one-half the regular rate of pay for that employee for standby on weekdays. The employee will be paid two (2) hours at time and one-half the regular rate of pay for that employee for standby on weekends and observed holidays. 10.2 At the discretion of the EMPLOYER, an employee may receive compensatory time off in lieu of standby pay or be paid on the basis of one and one-half (1-1/ 2) hours compensatory time off for each twenty-four (24) hour period on standby status Monday through Friday; three (3) hours compensatory time off for each twenty-four (24) hour period on standby status on weekends and those dates recognized by the EMPLOYER as observed holidays. Such compensatory time accumulation shall be part of the maximum allowed under Section 9.4. 10.3 An employee called in for work at a time other than the employee's normal scheduled shift will be compensated for a minimum of two (2) hours' pay at one and one-half (1-1/2) times the employee's base pay rate, or two times the base rate on the actual holiday. Special weekend and holiday schedules for lift checking shall be treated as call backs. 10.4 Special weekend and holiday schedules for lift station checking shall be treated as a call back. ARTICLE XI - LEGAL DEFENSE 11.1 Employees involved in litigation because of negligence, ignorance of laws, non- observance of laws, or as a result of employee judgmental decision shall not receive legal defense by the City. 11.2 Except as provided in Section 11.1 hereof, any employee who is charged with a traffic violation, ordinance violation or criminal offense arising from acts performed within the scope of employment, when such act is performed in good faith and under direct order of the supervisor, shall be reimbursed for reasonable attorney's fees and court costs actually incurred by such employee in defending against such charge. ARTICLE XII - RIGHT OF SUBCONTRACT 12.1 Nothing contained in this AGREEMENT shall prohibit or restrict the right of the EMPLOYER from subcontracting work performed by employees covered by this AGREEMENT. ARTICLE XIII - DISCIPLINE AND DISCHARGE 13.1 The EMPLOYER retains the sole right to discipline and discharge employees. ARTICLE XIV - SENIORITY 14.1 Seniority will be the determining criterion for transfers, promotions and lay-offs only when all other qualification factors are equal. ARTICLE XV- LAY-OFF 15.1 If a lay-off is deemed necessary by the EMPLOYER, the affected employees will be notified in writing at least four (4) weeks prior to the effective date. ARTICLE XVI - PROBATIONARY PERIODS 16.1 All newly hired or rehired employees will serve a minimum of six (6) months probationary period. If the EMPLOYER extends the initial probationary period beyond six (6) months, the employee's base pay rate will not change until the employee has successfully completed the designated probationary period. The extended probationary period will not exceed three (3) months. 16.2 An employee will serve a probationary period in any job classification for which the employee has not served one previously. 16.3 At any time during the probationary period, the probationary employee may be discharged at the sole discretion of the EMPLOYER. 16.4 At any time during the probationary period, a promoted or reassigned employee may be demoted or reassigned to the employee's previous position at the sole discretion of the EMPLOYER. 16.5 At least three (3) weeks prior to the completion of the probationary period, the City Administrator/Clerk shall review the performance of the probationary employee, and notify the Council if a termination is recommended. The matter shall be placed on the Council agenda for the next regular meeting, at which time the Council shall consider the recommendation and make a determination as to whether the employee shall be terminated at the end of the probationary period. If the employee is not to be continued beyond the end of the probationary period, the employee shall be so notified before the end of such period. The City Administrator will have discretion to approve the successful completion of a probationary period and/or extend a probationary period. ARTICLE XVII - SAFETY 17.1 The EMPLOYER and the UNION agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage employees to work in a safe manner. ARTICLE XVIII - JOB POSTING 18.1 The EMPLOYER and the UNION agree that permanent job vacancies within the designated bargaining unit shall be filled based on the concept of promotion from within provided that applicants: 18.11 have the necessary qualifications to meet the standards of the job vacancy; and 18.12 Have the ability to perform the duties and responsibilities of the job vacancy. 18.2 Employees filling a higher job class based on the provisions of this Article, shall be subject to the conditions of ARTICLE XVI, "PROBATIONARY PERIODS". 18.3 The EMPLOYER has the right of final decision in the selection of employees to fill posted jobs based on qualifications, abilities, and experience. 18.4 Job vacancies within the designated bargaining unit will be posted for five (5) work days so that members of the bargaining unit can be considered for such vacancies. ARTICLE XIX - PERSONAL TIME OFF CONVERSION 19.1 All employees hired before June 29, 2002, will convert their current sick leave accrued hours to Personal Time Off (PTO). The conversion will be calculated by adding current accrued sick leave and current accrued vacation and subtracting two hundred forty hours (240) as PTO. The remainder of the sick leave will be added to the "Bank". "Bank" is defined as accrued hours which may be used only when the employee qualifies under Short Term Disability, Long-Term Disability or when accrued PTO is exhausted. For allowed accruals over the maximum refer to Article XXI, section 21.3. ARTICLE XX - FUNERAL LEAVE 20.1 Each employee shall be entitled to three (3) paid days of funeral leave for a death in the immediate family of the employee. 20.2 "Immediate family" shall mean an employee's spouse, children, siblings, parents, grandparents, aunts, uncles, nephews, nieces, in-laws or grandchildren. ARTICLE XXI - PERSONAL TIME OFF (PTO) 21.1 Personal Time Off (PTO) is authorized absence from duty. Employees working an average of 40 hours per week on an annual basis are eligible for Personal Time Off. Employees may not use Personal Time Off until successful completion of their probationary period although Personal Time Off accumulates during this time. The following chart provides information regarding Personal Time Off. Years of service are calculated from the anniversary date of employment. PERSONAL TIME OFF SCHEDULE FOR EMPLOYEES HIRED PRIOR TO JANUARY 1, 2020: Completed years of Service Personal Time 0-5 years 7 hours bi-weekly 6-10 years 9 hours bi-weekly After 10 years 10 hours bi-weekly PERSONAL TIME OFF SCHEDULE FOR EMPLOYEES HIRED AFTER JANUARY 1, 2020: Completed Months of Service Personal Time 0- 36 months 6 hours bi-weekly 37 months - 108 months 7 hours bi-weekly 109 months - 168 months 7.5 hours bi-weekly 169 months - 228 months 8.5 hours bi-weekly 229 months or more 9 hours bi-weekly Benefit year for Personal Time Off is March 1t through February 28th. A maximum of 240 hours of Personal Time Off may be carried over from benefit year to benefit year. Carryover beyond 240 hours of Personal Time Off will only be made in accordance with Section 21.3 or under special circumstances with approval from the City Administrator. Any employee leaving the service of the City in good standing will be compensated 100% for Personal Time Off up to 240 hours or amount allowed in Section 21.3 accrued to the day of separation provided said employee has served at least twelve (12) consecutive months prior to separation. Such pay for accumulated Personal Time Off will be at the same rate as the hourly rate of the employee's base salary. Personal Time Off may not be used to extend an employee's actual termination date. When a paid holiday falls on a working day during an employee's Personal Time Off, the day of the holiday will not be counted as a day of Personal Time Off. One (1) day of Personal Time Off shall be equivalent to the regular number of hours in a workday. 21.2 Personal Time Off may not be used by an employee until the end of the employee's probationary period. 21.3 In unusual or extenuating circumstances in order to accomplish the work programs of the EMPLOYER, the employee may be allowed to carry accrued, unused PTO beyond two-hundred forty (240) hours into the next benefit year with the prior approval of the Department Head. 21.4 All requests for PTO of five (5) or more consecutive work days shall be submitted by April 1st of each year, and posted for five (5) consecutive work days. In case of any conflict for a preferred PTO period(s), the senior employee will be given preference. Any PTO requests of less than five (5) consecutive work days that are submitted more than four (4) weeks in advance shall be posted for three (3) work days. Any conflicts in scheduling shall be resolved by seniority. Any PTO requests which are not posted shall be considered on a "first come, first served" basis. ARTICLE XXII - GROUP INSURANCE 22.1 Effective January 1, 2025, the EMPLOYER will contribute 87 percent funding level for insurance contributions for the life of the contract to the Operating Engineers, Local 49 Health and Welfare Administrators for Group Health and Dental Insurance. 22.2 Employees may participate, at their own expense, in additional life insurance as an add- on to City sponsored plans approved under the EMPLOYER'S current insurance provider. 22.3 It is understood that the EMPLOYER'S only obligation is to pay the EMPLOYER contribution for group insurance premiums as agreed to herein. The EMPLOYER is not liable for claims as a result of a denial of insurance benefits by an insurance carrier. ARTICLE XXIII - HOLIDAYS 23.1 The EMPLOYER will provide thirteen (13) paid holidays as follows: Holiday Observance Day 23.2 In the event that New Year's Day, Independence Day, Veteran's Day, or Christmas Day fall on a Sunday, the following Monday shall be a paid holiday. If any of the preceding holidays fall on a Saturday, the preceding Friday shall be a paid holiday. 23.3 Employees required to work on a designated holiday shall be compensated one and one- half (1.5) times their base hourly pay rate for each hour worked, plus Holiday pay. Employees required to work on the actual holiday shall be compensated two (2) times their base hourly pay rate for each hour worked plus holiday pay if the actual holiday qualifies for holiday pay in section 23 1. ARTICLE XXIV - UNIFORMS 24.1 The Employer shall provide each employee with an annual uniform allowance of six hundred sixty dollars ($660.00) and an ANSI approved safety boot allowance of two hundred thirty dollars ($230.00). 24.2 Employees shall purchase ANSI approved safety boots and uniforms from the same vendor not to exceed the maximum allowance. Uniforms are to be approved by the Public Works Director. 24.3 The Employer will provide the Employee with an authorized 3-in-1 reflective safety jacket every other year and a reflective rain flagger suit every three years. 24.4 Employees will purchase and wear only uniform items that have been authorized by the City and are prohibited from wearing personal items as uniform items. 24.5 Receipts are required for all items purchased. 24.6 The City shall provide OSHA required Personal Protective Equipment (PPE), including but not limited to safety vests, non-prescription safety glasses, and ear protection. Employees are expected to be OSHA compliant at all times. ARTICLE XXV - LOCAL 49 TRAINING CENTER CONTRIBUTION Effective January 1, 2025 The Employer agrees to contribute (¢.30) per straight-time hour worked, per bargaining unit Employee, to the Local 49 Training Center. The Employer shall pay this contribution, by the 15th of the following month, directly to Wilson McShane Corporation at: 3001 Metro Drive, Suite 500, Bloomington, MN 55425. The Employer and bargaining unit Employees will be provided all benefits of the Local 49 Training Center. ARTICLE XXVI - MILEAGE REIMBURSEMENT FOR TRAINING 25.1 An employee must have the prior approval of the Public Works Superintendent to attend training to enhance job-related knowledge and skills. 25.2 An employee using a privately owned vehicle to travel to and from the location of approved training will receive mileage reimbursement at the federal rate which is adopted by the EMPLOYER annually. ARTICLE XXVII - INJURY ON DUTY 26.1 If an injury on duty results in an employee missing work, the EMPLOYER will pay the employee's regular base pay rate. The amount paid by the Worker's Compensation Insurance will be turned over by the employee to the EMPLOYER. 26.2 This injury on duty benefit would be provided up to a maximum of twenty-six (26) days. 26.3 No Personal Time Off shall be charged for payment of this benefit. ARTICLE XXVIII- UNUSED SICK LEAVE PAY 27.1 Regular full-time employees who have completed ten (10) or more years of continuous service with the EMPLOYER and who leave in good standing, will receive 33-1/3% of unused, accumulated sick leave upon their separation. Regular full-time employees who have completed twenty (20) or more years of continuous service with the EMPLOYER and who leave in good standing, will receive 50% of unused, accumulated sick leave upon their separation. To qualify for this benefit an employee must have an established sick leave bank resulting from the conversion to the PTO program. (Refer to Article XXIX section 19.1.) Any benefit paid under this Article shall be paid into the employee's Post-Employment Health Care Savings Plan (Refer to Article XXX (section 30.4). ARTICLE XXIX - WAIVER 28.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this AGREEMENT, are hereby superseded. 28.2 The parties mutually acknowledge that during the negotiations which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT, or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. ARTICLE XXX - CENTRAL PENSION FUND The City of Arden Hills agrees to participate in the Central Pension Fund of the International Union of Operating Engineers and Participating Employers ("Central Pension Fund") in accordance with the terms of the Restated Agreement and Declaration Trust of the Central Pension, the Plan of Benefits, and this Memorandum of Understanding. 1. Minnesota Statute§ 356.24, Subd. 1(10) expressly authorizes the Employer to contribute public funds to the Central Pension Fund as a supplemental pension plan for the employees of a governmental subdivision who are covered by a collective bargaining agreement that provides for such coverage. 2. Sections 4.1 of the Restated Agreement and Declaration of Trust of the Central Pension Fund and 13.01 of the Plan of Benefits only permits Employer Contributions to the Fund. 3. The Parties agree that the agreed upon Employer contribution amount that would otherwise be paid in salary or wages will be contributed instead to the CPF as a pre-tax Employer contribution. Contributions from the Employer will not be funded from any other source unless agreed upon by the parties. 4. The hourly contribution rate will be applied to every hour compensated (i.e. hours worked, vacation, holiday and sick time) except for overtime hours worked. The Employer shall remit this contribution directly to the Central Pension Fund at P.O. Box 418433 Boston, MA 02241-8433. 5. A contribution of $3.00 per straight time hours compensated prevents annual Central Pension Fund contributions on behalf of eligible Employees from exceeding $10,000.00 in a year and therefore complies with the limitations set forth under Minnesota Statute, §356.24, Subd. 1(10) as amended. 6. For purposes of determining future wage rates, the Employer shall first restore the amount of the Employer Contribution, which is currently the CPF contribution rate of $3.00 per hour, then apply the applicable wage multiplier, then reduce the revised wage by the Central Pension Fund contribution rate. 7. For purposes of calculating overtime compensation, the Employer shall first restore the amount of the Employer Contribution $3.00 then apply the applicable 1.5 wage multiplier required under the Fair Labor Standards Act (FLSA) and the Collective Bargaining Agreement, then pay the resulting amount for overtime worked. 8. The Parties agree that the Public Employees Retirement Association (PERA) interprets Employer contributions to the Central Pension Fund as being included in determining "salary" for the purposes of the public pension. 9. The parties agree to abide by the terms and conditions of the Restated Agreement and Declaration of Trust and the Plan of Benefits of the Central Pension Fund. 10. Effective January 1, 2022, the contribution rate equals $3.00 per straight time hour compensated. 11. Members, by majority vote, may change the contribution rate at any time during the life of the Collective Bargaining Agreement. The Union and Employer will work together to implement member approved changes as soon as is practicable. ARTICLE XXI - DURATION This AGREEMENT shall be effective as of the date of its signing and shall remain in full force and effect January 1, 2025 through December 31, 2027. It shall continue in full force and effect from year-to-year, unless terminated or renegotiated in the manner provided by the Public Employment Labor Relations Act of 1971 as amended. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this_________ day of December, 2024. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: _____________________ Mayor Ryan Davies, Business Manager By: _____________________________ _____ Interim City Administrator Ron Boesel, Business Representative ______________________________________ Union Steward Appendix A WAGES AND CLASSIFICATIONS Effective January 1, 2025 the pay scale for PW - Maintenance will be increased by a seven percent COLA in 2025 and three percent COLA in 2026 and 2027, see below for the 2025-2027 pay scale. PW - Maintenance Effective January 1, 2026 the pay scale for PW – Leads will be increased by a three percent COLA in 2026 and 2027, see below for the 2025-2027 pay scale. PW – Leads The EMPLOYER will have the sole discretion to hire employees at a step determined during the hiring process, the EMPLOYER may take into consideration factors including, but not limited to, education, qualifications, and work experience of an applicant. The EMPLOYER will have the right to hire employees at different steps and will have no obligation to adjust existing union employees pay rate to match new employees. A. Employees employed by the EMPLOYER on a temporary basis for no more than nine hundred-sixty hours (960) per calendar year, either in a full-time or part-time capacity, will be paid at an hourly rate as determined by the EMPLOYER for the term of their employment. Such employees will not be eligible for any rights or benefits under this AGREEMENT, including Article V, "Employee Rights/ Grievance Procedure". B. License Pay Incentive Any employee who has or completes training for and receives from the Minnesota Department of Transportation Certification as a Minnesota Commercial Vehicle Inspector, or receives from the State of Minnesota Certification as both a Tree and Weed Inspector shall receive an hourly incentive of $0.10/hour to their base wage. MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.E., LOCAL 49 Commercial Driver's License The purpose of this Memorandum of Understanding is to assist both Labor and Management in applying the new rules for Commercial Drivers License (CDL) holders. The following conditions will apply to no more than one (1) Public Works employee with fifteen (15) years of service or more in the Local 49 Bargaining Unit at any given time, and allows only one revocation per person. I. If an employee temporarily loses his/her driver's license and COL, the employee must obtain a valid work permit that allows them to drive non-commercial vehicles during work hours. An employee that has no valid license may be required to use paid leave until they are able to obtain a valid work permit. An employee who does not obtain a drivers license within ninety (90) days will be terminated. 2. In the opinion of the Department Head, there must be sufficient bargaining unit work that does not require a CDL and the impacted employee shall possess the skills and abilities to successfully undertake those tasks. 3. If there is sufficient work, the Employer will accommodate an employee who temporarily loses his/her CDL license for a period not to exceed one (I) year. The one (I) year period begins as of the date of his/her license revocation. If the employee does not have their CDL reinstated within one (I) year, the employee will be terminated. 4. If the temporary loss of a driver's license is the result of an alcohol-related offense, the employee will be required to comply with the recommendations of a Substance Abuse Professional. Proof of compliance with the Substance Abuse Professional recommendations will be provided to the Employer. 5. This agreement applies to driving violations outside the work place. This agreement does not include positive test results from the Department of Transportation's required random testing. 6. A twenty-five percent (25%) decrease in pay will begin as of the revocation date. Any lost wages during the revocation of the employee's drivers license/COL will not be reimbursed regardless of the outcome of any subsequent contesting of the revocation. This Memorandum of Understanding will remain in effect from January 1 , 2025 through December 31, 2027. As of January 1, 2025 the Letter may be eliminated at the request of either party. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: _____________________ Mayor By: _____________________________ _____ Interim City Administrator Date: ____________________________ Date: ___ _____ MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.E., LOCAL 49 Celebrating Arden Hills WHEREAS, every year the City of Arden Hills holds its annual City festival, "Celebrating Arden Hills" and WHEREAS, it is necessary for the success of this event that City employees work a shift during the event; and WHEREAS, the Public Works employees of the City of Arden Hills are required to work at least one shift a this annual event, which is held on a Saturday in September each year; and WHEREAS, the City desires to clearly state the work requirements as they relate to this event. THEREFORE, this Memorandum of Understanding is written to summarize the City and bargaining unit's expectations regarding the "Celebrating Arden Hills" event: • All employees are required to work at least one assigned shift during the festival. • In return for time worked, to the extent that it is outside normal work hours, the employees may be compensated for time worked at: o One and one-half times the normal rate of pay; or o Accrual of compensatory time at one and one-half times the normal rate of pay; or o The group as a whole may desire to arrange a set amount of time off as a group, as agreed upon between the union and the City Administrator. This Memorandum of Understanding will remain in effect from January 1, 2025 through December 31. 2027. As of January 1, 2025 the Letter may be eliminated at the request of either party. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: _____________________ Mayor By: _____________________________ _____ Interim City Administrator Date: ____________________________ Date: ___ _____ MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.E., LOCAL 49 Overtime Clarification WHEREAS, the Labor Agreement between l.U.O.E., Local 49 and the City of Arden Hills stipulates when the EMPLOYER will pay overtime, THEREFORE, this Memorandum of Understanding is written to summarize the City and bargaining unit's expectations regarding overtime pay: o Depending on the schedule set by the EMPLOYER, bargaining unit EMPLOYEES will be eligible for overtime pay after eight hours worked on a normally scheduled day, or forty hours in a work week; however, during times when the regularly scheduled work day goes beyond eight hours, such as summer hours, the employee will be paid overtime during hours worked outside of the set schedule. For example, during summer hours an EMPLOYEE is expected to work between 6:30 am and 4:00 pm, the EMPLOYEE would be eligible for overtime outside of those hours assuming the EMPLOYEE was working during those hours. This Memorandum of Understanding will remain in effect from January 1, 2025 through December 31, 2027. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: _____________________ Mayor By: _____________________________ _____ Interim City Administrator Date: ____________________________ Date: ___ _____ MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF ARDEN HILLS, MN AND I.U.O.E., LOCAL 49 This Memorandum of Understanding entered into between the City of Arden Hills ("Employer") and the International Union of Operating Engineers, Local No. 49 ("Union") sets forth the respective parties' agreement regarding the Fleet Manager Position. It is hereby understood and agreed to between the parties that the Fleet Manager job responsibilities are: 1. Perform routine inspections of all PW fleet and complete the related Preventative Maintenance Checklists. 2. Perform basic routine maintenance and minor repairs on vehicles and equipment such as, but not limited to, oil changes, tire rotations, tire pressures, air filters, fluid levels, lubricating, cleaning, etc. Any vehicles or equipment that are above the expected level of skill for this position must be sourced out to a shop at a competitive labor rate. 3. Maintain record of all services done to PW fleet and associated costs using asset management software. 4. Coordinate the maintenance and repairs of PW fleet to be done by PW Department. or if determined an outside resource is needed and ensure the quality of all maintenance and repairs. 5. Maintain inventory of materials and supplies. 6. Ensures shop safety and performs related routine inspections including, but not limited to, eye washes, mechanics hoist, air compressor, and crane truck that require inspections or a monthly check (initial and tag) monthly. If this work is required to be outsourced, this position would coordinate that effort. 7. Assists in the preparation of annual operating and capital improvement budgets and provide information and recommendations to the Public Works Superintendent to determine and plan purchases of vehicles, equipment, materials, and supplies. 8. This position's job responsibility is secondary to the job expectations of the Public Works Maintenance Worker. 9. Plan fleet maintenance work outside of priority Public Works tasks when staffing is needed and coordinate fleet maintenance work schedule with the Public Works Superintendent. 10. The additional rate of $2.00/hr. will be applied to the base rate of the employee but only towards regular hours. This position is not intended to require overtime to complete any necessary tasks. 11. This position will be open to applications from PW Maintenance Worker staff and chosen through an interview process to ensure the applicant has proper qualifications and experience. 12. The Fleet Manager's duties are additional to current duties as PW Maintenance Worker. 13. This position will be overseen/supervised by the PW Superintendent. 14. This position will be reevaluated annually to determine if the employee will continue duties for another 1-year term. This Memorandum of Understanding shall be in effect until 12/31/2027. In addition, it is understood that this Memorandum of Understanding may be extended by the mutual agreement of both parties. As of January 1, 2025, the Letter may be eliminated at the request of either party. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: _____________________ Mayor By: _____________________________ _____ Interim City Administrator Date: ____________________________ Date: ___ _____ Memorandum of Understanding Between The City of Arden Hills And I.O.U.E. Local No. 49 This Memorandum of Understanding (MOU) will be entered into between the International Union of Operating Engineers, Local 49 (Union) and the City of Arden Hills (Employer) regarding the new "Lead Worker" position in the Parks Department, effective January 1, 2025. It is hereby understood and agreed to between the parties that the following shall apply: 1. Eligibility and Selection: o Selection will be based on an interview process to ensure candidates possess the necessary qualifications and experience. 2. Supervision: o The Lead Worker will report to and be supervised by the Public Works Superintendent. 3. Position Details: o The role will adhere to the established job description (which will be attached to the MOU). o The wages and classification for the position will be included in Appendix A of the collective bargaining agreement (CBA). This Memorandum of Understanding shall be in effect until December 31, 2027. In addition, it is understood that this Memorandum of Understanding may be extended by mutual agreement by both parties. As of January 1, 2025, the Letter may be eliminated at the request of either party. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: Mayor By: Interim City Administrator Date: Date: Memorandum of Understanding Between The City of Arden Hills And I.O.U.E. Local No. 49 This Memorandum of Understanding (MOU) will be entered into between the International Union of Operating Engineers, Local 49 (Union) and the City of Arden Hills (Employer) regarding the new "Lead Worker" position in the Utilities (Water, Sanitary Sewer) Department, effective January 1, 2025. It is hereby understood and agreed to between the parties that the following shall apply: 1. Eligibility and Selection: o Selection will be based on an interview process to ensure candidates possess the necessary qualifications and experience. 2. Supervision: o The Lead Worker will report to and be supervised by the Public Works Superintendent. 3. Position Details: o The role will adhere to the established job description (which will be attached to the MOU). o The wages and classification for the position will be included in Appendix A of the collective bargaining agreement (CBA). This Memorandum of Understanding shall be in effect until December 31, 2027. In addition, it is understood that this Memorandum of Understanding may be extended by mutual agreement by both parties. As of January 1, 2025, the Letter may be eliminated at the request of either party. CITY OF ARDEN HILLS INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL No. 49 By: Mayor By: Interim City Administrator Date: ____________________ Date: _______________________ Page 1 of 2 CONSENT – 8E MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, Interim City Administrator SUBJECT: Authorization to Recruit for a Parks & Recreation Manager Budgeted Amount: Actual Amount: Funding Source: $100,437 (Grade 14) TBD Various Funds Council Should Consider Motions to approve, table, or deny the following:  Discuss recruitment for a Parks & Recreation Manager position. Background This item is related to the proposed Parks & Recreation Manager position. On August 19, 2024, the Public Works Director/City Engineer presented a proposed modified organizational structure and staffing changes related to the Public Works Department that has been determined as a “needs now” to perform City business more effectively at the level of service that is demanded. On July 18, 2024, this item was presented to the Personnel Committee, the recommendations were to bring Phase 1 to Council for consideration to implement in 2025 and Phases 2 and 3 would be considered at a later time if/when Phase 1 was up and running to Staff’s satisfaction. At the January 13, 2025, City Council work session direction was given to staff to incorporate changes discussed to the job description, send it to the Council for comment, and then to DDA for final review. Those steps were completed, and no changes were suggested by DDA to job duties or the proposed pay scale for this position. Therefore, staff is bringing this item forward to authorize recruitment for this new position. Below is an example of a typical recruitment process: -Council approves authorization to begin the recruitment process -Staff posts for the position -Staff reviews applications and selects interview candidates and selects a finalist -Staff will bring forward a finalist for official Council approval Councilmembers have previously expressed an interest in being part of the interview panel for certain positions at City Hall; currently no Councilmembers are slated to be on the interview panel for this position. Should Council want to designate Councilmembers to attend they should do so with this authorization (it would need to be pulled from consent and approved). Page 2 of 2 Budget Impact The Parks & Recreation Manager position is included in the 2025 Adopted Budget, with Salary and Benefits totaling $100,437 (which is approximated at Grade 14, Step 5 for Q2-Q4). Attachments Attachment A: Job Description 1 CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Parks & Recreation Manager Department: Public Works Accountable to: Assistant Public Works Director Positions Supervised: Recreation Supervisor and Seasonal Recreation Staff Status: Full Time January 2025 PRIMARY OBJECTIVES Performs difficult technical work planning, implementing, supervising and evaluating City-wide Parks & Recreation programs, and related duties as apparent or assigned. Work is performed under the limited supervision of the Assistant Public Works Director. Continuous supervision is exercised over the Recreation Supervisor, assigned programming and with limited supervision over seasonal positions. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION Oversees the Recreation Supervisor to organize, plan and implement all recreation programs including after school programs, special events, youth programs including but not limited to baseball, t-ball, softball, soccer leagues, ice skating programs, summer playgrounds, tennis, summer camps, sport skills classes, and adult programs. Reviews and recommends fee structure and fee schedule for recreation programs based on instructor costs, material costs, facility fees, and cost recovery policies. Responsible for short and long term issues relating to parks and recreational areas and facilities, including parks uses, City ordinances, policies, acquisition, development of facilities and trails; and recreation program needs. Coordinates with the Public Works Director, Assistant Public Works Director and Public Works Superintendent in managing the maintenance and operations program for City parks. Assists the Public Works Director with managing park planning, park development, asset management and capital improvement projects for parks and recreation. Prepares & recommends the annual Parks & Recreation Department operating budget to the Public Works Director. Prepares & recommends the Parks Department 5-year Capital Improvement Plan (CIP) to the Public Works Director. Develops and maintains a 10-year capital project outlook as it relates to Parks & Recreation. Develops, utilizes and maintains Parks Improvement planning materials such as a Parks Master Plan. Evaluates the condition of City parks, playground equipment, amenities and trails. 2 Assists the Public Works Director with reviewing, recommending, and managing park maintenance expenditures. Manages City forestry activities with the Public Works Superintendent, including tree inventory, inspections, maintenance, diseased tree control and abatements. Recommends updated policies and ordinances related to City forestry as necessary. Responsible for Natural Resources Management as it relates to City Open Space, rain garden program, water resources (Ponds, Lakes, Wetlands, etc.), invasive species control, ecological restoration and preservation projects, and MS4 Permit where applicable. Seeks out grant opportunities to help fund objectives and coordinate with the Public Works Director on grant applications. Collaborates with private businesses and other cities for community planning. Oversees prepared information for instructors, class lists, emergency procedures and building use policies. Oversees the preparation of scheduled activities on fields/parks for maintenance, special equipment or set up. Leads public engagement efforts for Parks & Recreation such as open-house events, surveys, promotional events, etc. Responsible for developing and recommending new Parks & Recreation programs for future community needs. Responsible for updating City Parks related maps, inventories, signage, brochures, registration information, webpage content and general department information. Provides information to the Senior Communications Coordinator, Parks, Trails and Recreation Committee and the public. Coordinates volunteer groups and donation program for Parks and Recreation programs. Attends and presents to City Council and other meetings as appropriate or as directed. Serves as staff liaison to the PTRC. Coordinates with community leaders and groups on parks and recreation programs. Keeps the Public Works Director informed of any issues and concerns in the department. Performs other duties as apparent or assigned. EDUCATION and/or EXPERIENCE Bachelor's degree with coursework in parks management, recreation, or related field and considerable experience in youth/adult recreational activities, parks and trails development and maintenance, or equivalent combination of education and experience. 3 KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of the principles, practices, equipment, tools and materials used in park maintenance and construction; thorough knowledge of general building, equipment, repair and maintenance; thorough knowledge of forestry, landscaping, and horticulture as applied to parks and grounds areas; thorough knowledge of the grasses, flowers, shrubs and trees grown in the area, their planting time and their soil requirements; thorough knowledge of hazards and necessary safety precautions involved in construction work; ability to plan and supervise the work of subordinates; ability to prepare reports; ability to prepare reports and maintain records; ability to establish and maintain effective working relationships with others. PHYSICAL DEMANDS This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 50 pounds of force; work regularly requires sitting, frequently requires standing, walking, speaking or hearing, using hands to finger, handle or feel, reaching with hands and arms, lifting and repetitive motions and occasionally requires stooping, kneeling, crouching or crawling and pushing or pulling; work requires close vision, distance vision, ability to adjust focus, depth perception, color perception and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work frequently requires exposure to outdoor weather conditions and occasionally requires wet, humid conditions (non- weather), working near moving mechanical parts, exposure to fumes or airborne particles, exposure to toxic or caustic chemicals and exposure to blood-borne pathogens and may be required to wear specialized personal protective equipment; work is generally in a moderately noisy location (e.g. business office, light traffic). SPECIAL REQUIREMENTS CPR/First Aid Certification. Valid Minnesota Class D Driver's License. Tree Inspection Certification preferred. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER ___________________________________________________________________ NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. __________________________________________________________________ Page 1 of 2 CONSENT ITEM – 8F MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, Interim City Administrator SUBJECT: Authorization to Recruit for the Parks Lead and the Utilities Lead positions Budgeted Amount: Actual Amount: Funding Source: $252,489 Within Budget Various Funds (Union Agreement) Council Should Consider Motions to approve, table, or deny the following: • Recruit for the Parks Lead and the Utilities Lead positions. Background As part of the 2025 budget discussions, the City Council approved Public Works staffing changes which included the hiring of Lead positions within the Department. These department organizational changes were originally presented and discussed with the City Council at the August 19, 2024 work session. Primary duties of the Parks Lead and Utilities Lead: • Lead the day-to-day activities • Plan work within their division from week-to-week • Implement division tasks outlined in the Public Works Maintenance Plan • Quality control • Assists in the preparation of the Public Works Maintenance Plan The Lead positions will allow for more detailed maintenance/repair information to be prepared for each division to put Public Works in a “proactive” maintenance state and allows them to get away from being “reactive”. All Maintenance Workers and both Leads are still required to be cross-trained and supplement labor needs in all divisions. The Memorandum of Understanding and pay scale for the Lead positions were approved as part of the 2025-2027 Collective Bargaining Agreement Amendment – IUOE 49 under agenda item 8D. As previously mentioned, these Lead positions will not add to the current staffing numbers within the Public Works Department. Rather these positions will be internally posted for recruitment to the Page 2 of 2 current Public Works Maintenance employees and essentially transition two Maintenance Worker positions to two Lead Maintenance Workers. Anticipated process: -Council approves authorization to begin the internal recruitment process -Staff posts for the positions internally -Staff reviews applications and selects interview candidates and selects a finalist -Staff will bring forward a finalist for official Council approval Councilmembers have previously expressed an interest in being part of the interview panel for certain positions at City Hall; currently no Councilmembers are slated to be on the interview panel for this position. Should Council want to designate Councilmembers to attend, they should do so with this authorization (it would need to be pulled from consent and approved). Budget Impact The Lead positions were included in the 2025 Adopted Budget, with Salary and Benefits totaling $252,489 for the two positions, which was approximated to start on January 1st, 2025. Based on the pay scale for the Lead positions in the amended union contract, the actual costs will result in savings for 2025 anticipated salaries. Attachments N/A Page 1 of 3 CONSENT ITEM – 8G MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, Interim City Administrator SUBJECT: Lake Johanna Fire Department Station Funding Budgeted Amount: Actual Amount: Funding Source: N/A N/A Electric Franchise Fees within Public Safety Capital Fund Council Should Consider Motion to approve, table, or deny the following: • Resolution 2025-011 relating to the Lake Johanna Fire Department Station new headquarters station support of project construction and associated funding. • Resolution 2025-021 relating to the Minnesota Department of Public Safety Grant Funding Assistance for the Lake Johanna Fire Department project matching funds. Background For the past few years, the Lake Johanna Fire Department (LJFD) has been in discussions with its three cities, Arden Hills, North Oaks, and Shoreview, on a new fire station. The department and the cities acquired the land at 3535 Pine Tree Drive and completed the design of the station. The department and cities also worked cooperatively to receive $6.37 million in State funding for the station construction. This grant shall be used to construct, furnish, and equip a facility on land owned by the Lake Johanna Fire Department Headquarters Board to provide emergency fire and medical services. Early estimates of the station (hard costs for construction) in 2018 put the cost around $18 million. Those cost estimates were updated in 2024 and the total project was estimated to be between $20 million and $25 million in total. On January 30th, the LJFD held their bid opening and the low bidder was BCI Construction. The following is a summary of the anticipated headquarters project costs: Page 2 of 3 General Construction (hard costs) $13,619,069 Soft Costs (furnish and equip facility) $2,762,100 Construction Contingency 10% $1,348,069 Total: $17,729,238* *Final project cost is yet to be determined and above estimates are not inclusive of the City of Arden Hills Permit Fees, project financial escrows/surety, and property acquisition reimbursables to the LJFD. Currently, Arden Hills’ share of expenses to the LJFD are 24.2 percent based on the 2025 Cost Share formula; the City’s share of the project would be the total, less State funding, and we would be responsible for 24.2 percent of the costs. Based on the summary of estimated project costs, the cities would be responsible for approx. $11.36 million and the Arden Hills share would be approx. $2.75 million. The Architect for the LJFD has indicated the construction schedule will be 12 to 14 months for project completion after the issuance of permits. Additionally, he’s stated that construction payments will be requested by the contractor on a bell curve method meaning the largest draw of payment will be at that midpoint of construction. There will be project costs incurred in 2026 that will be calculated for each cities proportional amount based on the cost share percentages at the time of invoicing for construction using the formula as defined in the JPA as 25% population, 25% households, 40% fire calls, and 10% assessed value. The cost share percentage will not fluctuate for the duration of financing terms of each respective city whatever that period may be. Below is a five year history of cost share percentages: During the May 13, 2024 Work Session, Council’s consensus was in favor of implementing electric franchise fees, to be directed towards the LJFD new station. On October 28, 2024, the City Council approved the ordinance for the implementation of the electric franchise fee. Ehler’s provided preliminary debt service schedules, to align with the construction of the new facility, with debt service payments expected to occur in February 2026. Under a separate agenda item this evening, the City Council will be asked to consider the call for sale of bonds resolution for the City’s General Obligation Bond Schedule. It was agreed that each city will individually pay for their cost share. Estimated bonding schedule figures are referenced higher due to the timing and refinement of project costs that is still underway. The City would ultimately bond for only those funds necessary to cover our cost share proportion. Under this memo, the Council is being asked to consider two resolutions. The first resolution (Attachment A) relating to the Lake Johanna Fire Department Station new headquarters station is the City’s support for advancement of project construction and associated funding that will be given to the Lake Johanna Fire Department Headquarters Board to authorize and proceed with execution of contracts, other agreements (i.e. lease, land transfer), and issuance of payments as outlined in the Joint Powers Agreement. Page 3 of 3 The second resolution (Attachment B) relates to the Minnesota Department of Public Safety Grant Funding Assistance for the Lake Johanna Fire Department project to show evidence of matching funds. This is needed to unlock the State money and each City will need to submit to the Minnesota Department of Public Safety a resolution of matching funds to demonstrate full funding of the project. The Shoreview and North Oaks City Councils will be asked to approve this same template resolution provided by the State prior to receipt of grant dollars. Budget Impact The City had been slowly stepping up its increases to its Public Safety Capital Fund to support the upcoming construction of the station and avoid large levy spikes. On December 9, 2024, the City Council adopted the 2025-2029 CIP budget which included franchise fee assumptions of $435,000 annually to offset debt service for the new fire station. Attachment Attachment A: Resolution 2025-011 LJFD Support of Project Construction and Funding Attachment B: Resolution 2025-021 Minnesota Department of Public Safety 1 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-011 RESOLUTION SUPPORTING THE LAKE JOHANNA FIRE DEPARTMENT NEW HEADQUARTERS STATION CONSTRUCTION AND FUNDING WHEREAS, as the result of a needs study done in 2018, the Lake Johanna Fire Department (the “Department”); has been in discussions with its three cities, Arden Hills, North Oaks, and Shoreview (the “Cities”), to find a location for a new fire station; WHEREAS, the needs study identified a piece of property at 3535 Pine Tree Drive in Arden Hills, MN (the “Property”) as an ideal location for a new fire station; WHEREAS, a Joint Powers Agreement dated November 17, 2021 was executed between the Cities to establish a joint powers board, the Lake Johanna Fire Department Headquarters Board (the “Board”) for the purposes of acquiring the Property and constructing improvements to said Property (“JPA”); WHEREAS, the Property was purchased for the new fire station headquarters for the Department on October 15, 2020 for $1,353,177.50; WHEREAS, the Property was purchased because it is large enough to accommodate headquarters for the Department and has improved access ideally situated to cover southern Arden Hills and Shoreview as well as the entire service area for the Department; WHEREAS, the new fire station is owned and operated by the Board. The Board is responsible for serving the Cities and overseeing the construction of the new fire station; WHEREAS, the Department and the Cities completed the design of the new fire station in the spring of 2024; WHEREAS, by Resolution No. 2024-037, the City of Arden Hills approved a Conditional Use Permit for the Lake Johanna Fire Department Fire Station (the “Development”) on July 22, 2024; WHEREAS, in accordance with the plans submitted for the Development, the Board has recommended the Development begin construction this year, 2025; WHEREAS, to receive State Funding for the Development, the Cities must secure their financial share of the Development and reach an agreement regarding their portion of the estimated costs for the Development; and 2 WHEREAS, the City of Arden Hills desires to provide the necessary support for the advancement of construction of the Development, and additionally desires to provide support for the funding required to finance the Development, authorizing the Board to proceed with execution of contracts, other agreements (i.e. lease, land transfer), and issuance of payments as outlined in the JPA. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: Hereby adopts Resolution 2025-011 supporting the construction and associated funding for construction of a new headquarters fire station and authorizes the Arden Hills member of the Lake Johanna Fire Department Board of Directors and the Lake Johanna Fire Department Headquarters JPA to proceed with execution of contracts, other agreements and issuance of payments as outlined in the JPA and associated bylaws. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF FEBRUARY 2025. David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. 1 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-021 RESOLUTION FOR MINNESOTA DEPARTMENT OF PUBLIC SAFETY GRANT FUNDING ASSISTANCE FOR LAKE JOHANNA FIRE DEPARTMENT PROJECT BE IT RESOLVED that under the provisions contained in Minnesota Laws of 2023 Regular Session, Article 1, Section 9, Subdivision 14, the State of Minnesota has allocated $6,370,000.00 to Lake Johanna Joint Powers Board (“Board”) for a grant to complete the proposed project described as a grant to the Lake Johanna Fire Department Headquarters Board, a joint powers entity established under agreement by the cities of Arden Hills, North Oaks, and Shoreview, for a public safety facility to house the Lake Johanna Fire Department. This appropriation is to construct, furnish, and equip a facility on land owned by the Lake Johanna Fire Department Headquarters Board to provide emergency fire and medical services. BE IT FURTHER RESOLVED that the Lake Johanna Joint Powers Board has the legal authority to apply for financial assistance, and the institutional, administrative, and managerial capability to ensure adequate management of contracts for space needs assessment and design contractors and vendors. BE IT FURTHER RESOLVED that the project cost is estimated for: Construction (including contingency) $13,619,069 Furnishing and Equipment $2,762,100 BE IT FURTHER RESOLVED Board will provide any required matching funds in addition to the State grant and that the source of Board’s matching funds shall be from the cities of Arden Hills, North Oaks, and Shoreview, and will not include other State funding sources in the following prorated percentages based on the 2025 cost share formula and may be adjusted in 2026 as outlined in the Joint Powers Agreement: Arden Hills 24.2% North Oaks 14.3% Shoreview 61.5% BE IT FURTHER RESOLVED that the Board has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. 2 BE IT FURTHER RESOLVED that upon approval of its application by the state, the Board may enter into an agreement with the State of Minnesota for the above referenced project, and that the Board certifies that it will comply with all applicable laws and regulations as stated in the contract agreement. NOW, THEREFORE BE IT RESOLVED that the Arden Hills member of the Lake Johanna Fire Department Board of Directors and the Lake Johanna Fire Department Headquarters JPA is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the City of Arden Hills. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF FEBRUARY 2025. ______________________________ David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Page 1 of 2 CONSENT ITEM – 8H MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: South Tower Improvement Project – Accept Bid and Award Contract Budgeted Amount: Actual Amount: Funding Source: $250,000 $444,483 Water Utility Fund ($194,483 over Budget) Council Should Consider Motions to approve, table, or deny the following: • Adopting Resolution 2025-012 Accepting Bid and Awarding the Construction Contract with BRZ Coatings, Inc. for the South Tower Improvements Project in the amount of $347,000. • Badger State Inspection, LLC Proposal for Providing Inspection Services for the South Tower Improvements Project in the amount of $30,300. Background/Discussion On August 28, 2023, the City Council approved Professional Services Agreement with TKDA for the South Tower Improvements project. On December 18, 2023, the City Council discussed the South Tower Improvements related to repairs and security elements. During that meeting staff received direction to pursue the Urban Area Security Initiative (UASI) grant program in 2024 but ultimately the City was unsuccessful at receiving the grant. City staff has separated the proposed security improvements from this project in order to keep the repair work on schedule. Page 2 of 2 Pursuant to Resolution 2024-061 adopted by City Council on December 9, 2024, City staff initiated bid advertisement for the South Tower Improvement Project. A total of three bids were received on January 7, 2025, and opened publicly at City Hall: BRZ Coatings, Inc $347,000.00 TMI Coatings, Inc. $441,000.00 Classic Protective Coatings, Inc. $588,130.00 TKDA has provided a recommendation letter along with the bid tab as Attachment A. Resolution 2025-012 will accept the bids and award the construction contract with BRZ Coatings, Inc. in the amount of $347,000. Due to specialty inspection services needed with tower rehabilitation projects, City staff requested a proposal from Badger State Inspections, LLC (BSI) to provide project management and inspection services during the partial reconditioning. BSI has provided the city services in the past related to the two towers owned and maintained by the City. BSI provides reliable quality services and is familiar with specifics related to each tower. City staff recommends approving the proposal as seen in Attachment C in the amount of $30,300. Budget Impact As-bid project costs for tower repairs: Repair costs 347,000$ Engineering costs 67,183$ Inspection Services 30,300$ Total 444,483$ The Project total is $194,483 over budget. After reviewing the bids, leading factors to consider is this project is behind schedule by a year after pursuing grant funds for the security improvements, the type of project is not very competitive with few contractors that specialize in this specific work, and labor rates have increased. Being that these repairs are for the South Water Tower, they are considered critical and must be completed. For future tower repair projects, Staff will be looking into alternative ways to inspect the structures to provide more accurate estimates and allow for improved budgeting. Staff recommends adopting Resolution 2025-012 to award the construction contract. Attachments Attachment A: TKDA Recommendation Letter Attachment B: Resolution 2025-012 Attachment C: Proposal Badger State Inspections, LLC January 8, 2025 Mr. David Swearingen Public Works Director / City Engineer City of Arden Hills, Minnesota DSwearingen@cityofardenhills.org Re: South Water Tower Improvements Project Bid Results TKDA Project No. 17993.001 Dear Mr. Swearingen: Bids for the South Water Tower Improvements project were received on January 7, 2025, from three bidders; the results are summarized below. Contractor Amount BRZ Coatings Inc $347,000.00 TMI Coatings Inc $441,000.00 Classic Protective Coatings Inc $588,130.00 The Engineer’s Estimate was $274,000.00 and was based on 2024 painting prices. This project was delayed a year from the original schedule to try and obtain grant funds for some security improvements to the South Water Tower site; but those improvements were not awarded by the FY2024 Urban Area Security Initiative (UASI). As a result, the coating repairs that were bid for this project were split out based on the recommendations in the Water Tower inspection report. The itemized numbers are shown on the attached bid tab. Both the interior wet and interior dry spot repair coatings were above the estimate. After review of the bids, it was determined that BRZ Coatings Inc is the lowest responsible bidder. They did list a couple of recent painting projects they completed in Minnesota in 2024, and the references provided gave positive feedback on their work. If funds are available, we recommend you award the contract to the lowest responsible bidder, BRZ Coatings Inc, for their bid of $347,000.00. Doing the recommended spot repairs now will prolong the life of the coating system before a complete sandblast and repaint are necessary at a higher cost in the future. Please do not hesitate to call me at 612-282-9119 if you have questions or require additional information. Sincerely, Matthew R. Ellingson, P.E. Project Manager Bid Tab attached Item No.Item Unit Quantity Unit Cost ($)Total Cost ($)Unit Cost ($)Total Cost ($) 1 Mobilization/Restoration LS 1 25,000$ 25,000.00$ 10,000.00$ 10,000.00$ 2 Wet Interior Ladder Attached to Drywell Tube LS 1 7,700$ 7,700.00$ 3,000.00$ 3,000.00$ 3 Install Safety Climb Cable Systems LS 1 2,000$ 2,000.00$ 4,000.00$ 4,000.00$ 4 Remove & Replace Obstruction Light With Pole Extension LS 1 5,000$ 5,000.00$ 3,000.00$ 3,000.00$ 5 Interior Wet Coating Spot Repairs LS 1 86,500$ 86,500.00$ 129,500.00$ 129,500.00$ 6 Interior Dry Coating Spot Repairs LS 1 108,000$ 108,000.00$ 157,000.00$ 157,000.00$ 7 Install Tank Mixer LS 1 25,000$ 25,000.00$ 25,000.00$ 25,000.00$ 8 Install Locking Mechanism for Interior Ladder LS 1 800$ 800.00$ 500.00$ 500.00$ 9 One Year Warranty Inspection LS 1 4,000$ 4,000.00$ 5,000.00$ 5,000.00$ 10 Engineer Directed Work Allowance LS 1 10,000$ 10,000.00$ 10,000.00$ 10,000.00$ 274,000.00$ 347,000.00$ Alternate Bid Item for Different Paint $ - -$ TOTAL (1-10) BRZ Coatings Inc.Engineer's Estimate South Water Tower Improvements Project City of Arden Hills Bids Received January 7, 2025 17993.001 Item No.Item Unit Quantity 1 Mobilization/Restoration LS 1 2 Wet Interior Ladder Attached to Drywell Tube LS 1 3 Install Safety Climb Cable Systems LS 1 4 Remove & Replace Obstruction Light With Pole Extension LS 1 5 Interior Wet Coating Spot Repairs LS 1 6 Interior Dry Coating Spot Repairs LS 1 7 Install Tank Mixer LS 1 8 Install Locking Mechanism for Interior Ladder LS 1 9 One Year Warranty Inspection LS 1 10 Engineer Directed Work Allowance LS 1 Alternate Bid Item for Different Paint TOTAL (1-10) South Water Tower Improvements Project City of Arden Hills Bids Received January 7, 2025 17993.001 Unit Cost ($)Total Cost ($)Unit Cost ($)Total Cost ($) 21,000.00$ 21,000.00$ 22,350.00$ 22,350.00$ 15,000.00$ 15,000.00$ 17,100.00$ 17,100.00$ 8,000.00$ 8,000.00$ 8,930.00$ 8,930.00$ 18,000.00$ 18,000.00$ 9,500.00$ 9,500.00$ 195,000.00$ 195,000.00$ 237,750.00$ 237,750.00$ 131,000.00$ 131,000.00$ 246,900.00$ 246,900.00$ 35,000.00$ 35,000.00$ 29,450.00$ 29,450.00$ 4,000.00$ 4,000.00$ 1,550.00$ 1,550.00$ 4,000.00$ 4,000.00$ 4,600.00$ 4,600.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 441,000.00$ 588,130.00$ -$ -$ -$ -$ Classic Protective Coatings IncTMI Coatings Inc To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-012 RESOLUTION ACCEPTING BID AND AUTHORIZING AWARD OF CONTRACT FOR THE SOUTH TOWER IMPROVEMENT PROJECT WHEREAS, pursuant to an advertisement for bids for the South Tower Improvement Project, bids were received, opened, and tabulated according to the law, and the following bids were received complying with the advertisement: BRZ Coatings, Inc $347,000.00 TMI Coatings, Inc. $441,000.00 Classic Protective Coatings, Inc. $588,130.00 and; WHEREAS, it appears that BRZ Coatings, Inc. of Tarrant, Texas is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1.The Mayor and City Clerk are hereby authorized and directed to enter into the attached contract with BRZ Coatings of Tarrant, Texas in the name of the City of Arden Hills for the South Tower Improvements Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2.The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF FEBRUARY 2025. ____________________________________ David Grant, Mayor ATTEST: ________________________ Julie Hanson, City Clerk BADGER STATE INSPECTION, LLC Water Tower Specialist / Antenna, Evaluations, Inspection P.O. Box 157 Osseo, WI 54758 : 715-533-8686 December 9th, 2024 David Swearingen Public Works Director / City Engineer City of Arden Hills, MN 1245 Highway 96 W. Arden Hills, MN 55112-5743 By E-Mail only RE: Proposal for Providing Inspection Services during the Spot Repair Reconditioning of the 1,000,000 Gallon South Water Tower Reconditioning Project Located in the City of Arden Hills, MN. Dear Mr. Swearingen: BSI is pleased to provide the City of Arden Hills with a proposal to provide engineering, project management, and inspection services during the partial reconditioning of the above- referenced South Tower reconditioning project. The scope of services presented is based on our review of the engineer’s specifications and discussions with Arden Hills staff and our prior work experience. Badger Inspection appreciates this opportunity to work with the City of Arden Hills and will work hard to provide a high-quality product that is completed on time and within budget. Please contact me if you have any questions regarding our proposal or need further information. You can reach me at (715) 533 -8686. Sincerely, Badger State Inspection, LLC Kelly C. Mulhern Owner PROJECT UNDERSTANDING It is our understanding that the South Water Tower is located at 1230 Red Fox Road. The City of Arden Hills requests the following of the consultant: • Provide construction management including attendance at meetings . (One meeting per week) • Perform the construction inspection services for the work, including inspection and contract/project management. • Provide a one-year warranty inspection. PROJECT APPROACH BSI will work with the engineer’s specifications to provide comprehensive construction observation and project management for the duration of the project. Today’s protective coating systems (zinc, epoxy, and polyurethane) are designed to last 15 -20 years with only minor maintenance. Utilizing a properly prepared project specification and the use of full-time inspection will allow the coating systems to extend the life of the coating up to an additional 20-25 years of service life. BSI will provide AWS Certified Welding inspection during structural repairs and NACE Coating Inspectors during coating reconditioning to make certain that the work performed by the contractor is in conformance with the specifications. The full-time inspection during the partial reconditioning along with a one-year warranty will maximize coating life expectancy. BSI’s inspectors will monitor workmanship during all phases of work and approve the contractor’s work. With BSI’s process, maintenance costs will be reduced by reducing the number of reconditioning cycles over the life of the tank. Our project administration and inspection services will work to provide a buffer between the project specifications and the real-world challenges that can negatively impact project performance. To initiate the project correctly, BSI project management will work with the engineer to assure that the bidders are qualified, proposals are evaluated for conformance to contract documents, and that the low-qualified bidder(s) is recommended. Our work plan allows for meetings and coordination with the City of Arden Hills during all phases to ensure that the project meets the City of Arden Hills' needs. In summary, the approach outlined above will provide the following value to the City of Arden Hills: • A project that is completed on time, on budget, and with quality workmanship. • A reduction in the occurrence of contractor requests for change orders during spot repair reconditioning. • A resulting tower coating that will have the opportunity to realize its intended service life and reduce maintenance costs. • A project that meets the expectations of the City of Arden Hills and agrees with Arden Hills procedures. PROPOSED FEE We propose to complete the scope of services described in this proposal for the following fee: 1. Construction Services – 1a. Construction Management and Clerical ....................................................................... $4,800.00 1b. Construction Observation ($5,500 per week) ............................................................ $22,000.00 Total Estimated Inspection and Project Management Cost Estimate ................................... $26,800.00 Optional 1-Year Warranty Inspection - Fixed Fee........................................................................... $3,500.00 Overall Cost Including 1- year warranty ……………………..…………………………… …… $30,300.00 Our proposal is based on a 48-hour work week and 4-week work schedule outlined in the specification. PROJECT SCHEDULE We are available to immediately begin working on the project following the execution of a contract for Inspection Services. The schedule provided below is preliminary and will be discussed with the City of Arden Hills and updated at each phase of the project. 1. Construction Management and Construction Observation – a. Spring/Summer of 2025 Construction: (Specified 4-Week Schedule) WORK PLAN The work plan consists of providing a full-time construction observer during the 4-week construction schedule. BSI will also provide construction management before, during, and after the work. This will include the following: Construction Services Services during the construction phase include construction observation and construction administration as detailed below Construction Observation The inspector assigned to this project will be a NACE/AMMP Coating Inspector and/or AWS Certified Welding Inspector. Our inspectors have extensive practical experience and knowledge of water storage tank spot repair reconditioning. They are experienced sandblasters, painters, climbers, riggers, coating inspectors, welders, and welding inspectors which allow the inspector to perform inspections alongside the contractor to ensure conformance to the project specification. At a minimum, the field inspections will include the following: • A preconstruction meeting with the client and contractor to clearly define the role of the Engineer and Inspector and to discuss the intent of the specifications. • Monitoring and approval of the structural repairs and modifications for conformance to the specifications. • Inspection of the abrasive blasting media and equipment for conformance to the specifications and to prevent contamination of surfaces during surface preparation with moisture and oil or other contaminants. • Monitoring the paint removal and abatement process for conformance to the specifications and environmental regulations. • Monitoring the contractors' mixing and application of the coatings for conformance to the specifications and the coating manufacturer’s recommendations. • Approving surface preparation samples. • Recording the contractor’s progress for adherence to the construction schedule. • Submittal of daily and weekly inspection reports. Prepare and file copies of the reports on construction activities. • Attend the weekly progress meeting and provide updated progress meeting minutes. • Review progress payments. • Coordinate and review testing of materials for conformance to the specification and environmental regulations. • Worked directly with residents and property owners to answer questions and respond to Construction- related issues. • Monitor punch list items and subsequent corrective action by the contractor. • Final inspection, substantial completion, and project acceptance certificate. The duration of the field inspection depends upon the time it takes the contractor to perform the structural repairs and coating work. Construction Administration The BSI project manager will manage the project. The project manager will review the submittals from the contractor. The inspector will communicate with the project manager daily. The project manager will enforce the project specifications as necessary and is the main contact between the contractor representative and the owner. The project manager will process the pay requests. Construction management will include: • Send notices for, attend, and facilitate preconstruction conference • Periodically perform an on-site review of the project’s work status and report to Arden Hills • Coordinate progress meetings as necessary • Review meeting minutes • Scheduling of inspections • Attend on-site project progress meetings every two weeks. Prepare meeting agendas and minutes. • Establishes warranty date • Review of inspector’s daily documentation on a weekly basis Construction Management and Construction Observation Fees Based on the project duration of 4 weeks of 2025 construction and coating schedule, BSI’s current Fee Schedule and Terms and Conditions, and an anticipated 48-hour work week, our field inspection services, and construction management and expenses will be charged on a time and material basis with an estimated average of $6,700.00 per week. Total construction management and inspection fees for the project are estimated at $26,800.00. Fees are subject to change if the proposed work exceeds 12 months from this bid proposal. This cost estimate includes the attendance of the project manager at the preconstruction conference in Arden Hills, Minnesota. BSI reserves the right to submit additional inspection and management fees for any change orders that are approved by the owner that affect the project duration. Antenna Related Services BSI has not included any costs for any antenna-related services. PROJECT TEAM & QUALIFICATIONS The BSI team has been assembled taking into consideration all the technical requirements of this project. Special consideration was given to the selection of team members who have the required technical expertise and experience needed. BSI will work with TKDA Engineering for engineering services as needed. BSI Team: Owner\Project Manager: Kelly Mulhern Project Supervisor -Robert Kollmer NACE Field Inspector – Brian Kollmer NACE Field Inspector – Logan Mulhern NACE Field Inspector -Alex Watenphul BSI can provide the resumes for each person have been attached to this proposal for your information if requested. REFERENCES BSI can provide a list of water reconditioning projects completed by BSI if requested. TERMS AND CONDITIONS The Fee Schedule used by BSI while our personnel are working on the project is the current Fee Schedule and will not be changed during the project duration. Services performed by BSI for this project will be conducted in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing in this area under similar budget and time restraints. This proposal is valid for ninety (90) days from this date of December 12th, 2024. If the City of Arden Hills finds this proposal acceptable, please sign and return. We can begin work immediately on scheduling and submittal review once a contract has been executed. We look forward to the opportunity to work with you. Thank you for inviting us to illustrate our capabilities. Please contact me at 715-533-8686 to discuss the next steps in this proposal process. Sincerely, Badger State Inspection, LLC Kelly C. Mulhern Owner ACCEPTED BY: City of Arden Hills (Signature) Name Title Date Attachments: • Insurance Certificate Page 1 of 2 CONSENT ITEM – 8I MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Ramsey County Lexington Avenue Reconstruct – Right-of-Way Costs Budgeted Amount: Actual Amount: Funding Source: $1,010,000 $1,084,108.60 PIR, State Bond, LRIP Grant, Special Assessments, Water Fund Council Should Consider Motions to approve, table, or deny the following:  Payment to Ramsey County per the Cooperative Agreement PW2019-26R for City’s share of Right-of-Way costs related to the Lexington Avenue Reconstruction Project in the amount of $167,900. Background/Discussion On March 16, 2020, the City Council entered into a Cooperative Agreement with Ramsey County for Right-of-Way Acquisition for the Lexington Avenue Reconstruction Project (PW2019-26R). On November 23, 2020, the City Council entered into a Cooperative and Maintenance Agreement for the Lexington Avenue Improvements with Ramsey County (PUBW2020-10R). The project consists of reconstructing Lexington Avenue between County Road E and Interstate Highway 694, including improvements to streets, sidewalks, traffic signals, water main, storm sewer and other infrastructure located within the project corridor. On October 25, 2021, City Council adopted Resolution 2021-060 to approve the plans and specifications for the project. The invoice from Ramsey County is related only to the Right-of-Way Acquisition costs and is the final payment. Construction cost items are still in process and being coordinated with Ramsey County and the Contractor, invoices related to construction costs will come to Council at a future meeting. Page 2 of 2 Budget Impact Funding Source Amount PIR Fund (roadway and signal replacement)206,127$ Special Assessments (new Target Rd signal)196,000$ State Bonding Funds (watermain replacement)500,000$ City Water Utility Funds 66,069$ LRIP Grant Funds 41,804$ Total Estimated Funding 1,010,000$ Project Costs As-Bid: City roadway cost-share 226,933.20$ New Target Rd Signal 168,000.00$ City Watermain Improvements 337,850.40$ City ROW cost share 351,325.00$ Total 1,084,108.60$ The $351,325 total ROW acquisition costs are $123,106.24 over the estimated total of $228,218.76 per Cooperative Agreement PW2019-26. Attachments Attachment A – Invoice from Ramsey County Page 1 of 2 CONSENT ITEM – 8J MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer Lucas Miller, Assistant Public Works Director Bryce Shearen, CPRE, Parks Consultant SUBJECT: 2025 Park Improvement Project – Approval of Plans and Specifications and Authorize Solicitation for Quotes for Arden Oaks Park and Freeway Park Budgeted Amount: Actual Amount: Funding Source: $230,000 – Arden Oaks Park $516,480.21 PIR – Parks $245,000 – Freeway Park (estimate) SLP – Lions Club Donation $475,000 Total $41,480.21 over Budget Council Should Consider Motions to approve, table, or deny the following: • Adopting Resolution 2025-013 Approving Plans and Specifications and Ordering Solicitation for Quotes for the 2025 Park Improvement Project. Background/Discussion The 2025-20029 Capital Improvement Program identifies improvements at Arden Oaks Park and Freeway Park in the year 2025. City staff and the consulting team, with guidance from the City Council, have prepared construction plans for the 2025 Park Improvement Project. This project began in early 2024 with a considerable amount of community engagement, planning, and design. Through feedback from the community and direction from the City Council, the proposed project includes removals of the existing playgrounds, hardcourt rehab, shaded structure at Arden Oaks Park, installation of accessible walkway at Freeway Park and a bid alternate item of a new ADA trail connection at Arden Oaks Park. After preliminary estimates were made for the project and direction from the City Council, staff removed items from the plan that could be completed in-house as a cost savings measure (many of the items included removals of smaller amenities, and installation of surface mount Page 2 of 2 amenities). It should be noted that the items that were removed and completed by staff will have operational costs including staff time and equipment usage. Adoption of Resolution 2025-013 will approve the plans and specification and order bid advertisement for the 2025 Park Improvement Project. Bids will be received by March 5, 2025, and presented to the City Council either at the March 10th or April 14th regular Council meeting, for consideration of awarding a construction contract with an appropriate resolution. This schedule will allow for construction and completion of the project over the 2025 construction season. Staff recommends adoption of Resolution 2025-013 as provided in Attachment A. A copy of the project plan set is provided in Attachment B and an updated Engineers Estimate in Attachment C. The technical specifications project manual consists of 48 pages. A full copy of the project manual is on file and available upon request to the City Clerk. Bid Alternate Included in the plans is a bid alternate item for an ADA trail connection from Arden Oaks Drive to the playground containers. With the new playground being an all-inclusive and ADA accessible playground, an ADA compliant trail should also be installed. The trail does not need to be installed with the project and could be installed next year, but the thought was to include it as an alternative item and if the cost was economical this year to complete the trail. Otherwise, this could be completed as a project in 2026, and the city would have a good estimation of project costs. Bid alternate is not included in the estimated costs. Budget Impact Estimated Costs: PSA – Public Engagement and Project Scope $12,419.00 PSA – Design & Construction Administration $79,586.00 Arden Oaks Park Construction (Engineers Estimate) $25,623.68 Arden Oaks Playground Structure $172,178.00 Arden Oaks Swing Addition $4,948.78 Freeway Park Construction (Engineers Estimate) $39,090.75 Freeway Park Playground Structure $150,434.00 Freeway Park Playground Surfacing (Engineered Wood Fiber) $9,200.00 Park Site Amenities (estimate) $23,000.00 Total Estimated Project Cost $516,480.21 Attachments Attachment A – Resolution 2025-013 Attachment B – Plan set Attachment C – Engineer’s Estimate 1 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-013 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING THE SOLICITATION FOR QUOTES WHEREAS, the Public Works Department has prepared plans and specifications for Improvement Project No. PW-25-0102, 2025 Park Improvement Project for Freeway Park and Arden Oaks Park. The plans and specifications have been presented to the council for approval. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City’s Consultant shall conduct the solicitation for quotes upon the making of such improvement under such approved plans and specifications. The solicitation for quotes will be extended for 21 days, shall specify the work to be done, shall state that the quotes will be received by the City’s Consultant until 11:00 a.m. on Wednesday, March 5, 2025. The received quotes will then be tabulated, and will be considered by the council at 7:00 p.m. on March 10, 2025, in the council chambers of the city hall. Any bidder whose responsibility is questioned during the consideration of the bid will be given an opportunity to address the council on the issue of responsibility. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF FEBRUARY 2025. ________________________________ Mayor Attest: ______________________________ City Clerk SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 6 1 3 4 3 5 6 \ C A D \ C 3 D \ 1 3 4 3 5 6 _ G 0 0 1 . d w g 2/ 4 / 2 0 2 5 1 1 : 2 7 : 1 9 A M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS, MINNESOTA 2025 PARK IMPROVEMENTS 0T6.134356DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. JONATHAN D. NELSEN 53433 02/10/2025 JDN/AJP AJP JDN R 111 WASHINGTON AVE S, SUITE 650 MINNEAPOLIS, MN 55401 Phone: (612) 416-0220 Email: Minneapolis@bolton-menk.com www.bolton-menk.com G0.01 TITLE SHEET CITY OF ARDEN HILLS ARDEN OAKS PARK 1413 ARDEN OAKS DR, ARDEN HILLS, MN 55112 CONSTRUCTION PLANS FOR ARDEN HILLS 2025 PARK IMPROVEMENTS FREEWAY PARK 1370 W COUNTY RD E, ARDEN HILLS, MN 55112 SITE LOCATION (ARDEN OAKS PARK) SITE LOCATION (FREEWAY PARK) GENERAL NOTES VICINITY MAP DRAWING INDEX MN - 5 1 COUNTY RD E AR D E N O A K S D R ARDEN OAKS DR SHEET LIST TABLE SHEET NUMBER SHEET TITLE G0.01 TITLE SHEET G0.02 LEGEND C0.01 EXISTING CONDITIONS AND REMOVALS PLAN (ARDEN OAKS PARK) C0.02 EXISTING CONDITIONS AND REMOVALS PLAN (FREEWAY PARK) C1.01 TURF RESTORATION AND EROSION CONTROL PLAN (ARDEN OAKS PARK) C1.02 TURF RESTORATION AND EROSION CONTROL PLAN (FREEWAY PARK) C2.01 GRADING PLAN (ARDEN OAKS PARK) C2.02 GRADING PLAN (FREEWAY PARK) C3.01 SITE PLAN (ARDEN OAKS PARK) C3.02 SITE PLAN (FREEWAY PARK) C4.01 - C4.02 SITE DETAILS R 1.ALL CONSTRUCTION SHALL COMPLY WITH APPLICABLE STATE AND LOCAL ORDINANCES. 2.OBTAIN AND PAY FOR ALL RELATED CONSTRUCTION PERMITS, INCLUDING THE NPDES PERMIT FROM THE MPCA. SUBMIT A COPY OF ALL PERMITS TO THE CITY. 3.CONTRACTOR SHALL BE RESPONSIBLE FOR ALL TRAFFIC CONTROL SIGNAGE (CONSTRUCTION ZONES) NECESSARY TO CONSTRUCT PROPOSED IMPROVEMENTS. ALL SIGNAGE LAYOUTS MUST BE DESIGNED BY THE CONTRACTOR AND APPROVED BY LOCAL AUTHORITIES. 4.CONSTRUCTION FENCING TO BE INSTALLED AS NECESSARY TO PROTECT PEDESTRIANS, CONTROL VEHICULAR TRAFFIC AND PROTECT ON-SITE CONSTRUCTION MATERIALS. 5.CHECK ALL PLAN AND DETAIL DIMENSIONS AND VERIFY SAME BEFORE FIELD LAYOUT. 6.MAINTAIN ADJACENT PROPERTY AND PUBLIC STREETS CLEAN FROM CONSTRUCTION CAUSED DIRT AND DEBRIS ON A DAILY BASIS. PROTECT DRAINAGE SYSTEMS FROM SEDIMENTATION AS A RESULT OF CONSTRUCTION RELATED DIRT AND DEBRIS. 7.PROTECT ALL SURFACE AND SUBSURFACE UTILITIES TO REMAIN DURING DEMOLITION WORK. 8.MAINTAIN DUST CONTROL DURING GRADING OPERATIONS. 9.ALL EROSION CONTROL METHODS SHALL COMPLY WITH MPCA AND LOCAL REGULATIONS. 10.MINIMIZE DISTURBANCE TO SITE AND PROTECT EXISTING SITE FEATURES (INCLUDING TURF AND VEGETATION) WHICH ARE TO REMAIN. 11.PROPOSED CONTOURS AND SPOT ELEVATIONS ARE SHOWN TO FINISH GRADE UNLESS OTHERWISE NOTED. 12.SPOT ELEVATIONS SHOWN INDICATE FINISH GRADE. 13.NO FINISHED SLOPES SHALL EXCEED 4' HORIZONTAL TO 1' VERTICAL (4:1), UNLESS OTHERWISE NOTED. 14.ALL DISTURBED AREAS, WHICH ARE NOT DESIGNATED TO BE PAVED, SHALL RECEIVE AT LEAST 6” OF TOPSOIL AND SHALL BE SODDED. ALL AREAS NOT DESIGNATED FOR SOD, WHICH ARE DISTURBED BY CONSTRUCTION, SHALL BE SEEDED WITH MNDOT SEED MIX 25.151. 15.FAILURE OF TURF DEVELOPMENT: IN THE EVENT THE CONTRACTOR FAILS TO PROVIDE AN ACCEPTABLE TURF, RE-SOD ALL APPLICABLE AREAS, AT NO ADDITIONAL COST TO THE OWNER, TO THE SATISFACTION OF THE ENGINEER OR LANDSCAPE ARCHITECT. 16.LOCATE ALL EXISTING UTILITIES. VERIFY LOCATION, SIZE AND INVERT ELEVATION OF ALL EXISTING UTILITIES. BEFORE BEGINNING CONSTRUCTION. THIS PLAN SET CONTAINS 12 SHEETS. ARDEN PL GL E N A R D E N R D EXISTING TOPOGRAPHIC SYMBOLS CONCRETE GRAVEL HATCH PATTERNS GRADING INFORMATION 952 950 952 950 1:4 BITUMINOUS F F F F E E E E G G G G XXXXXX EXISTING PRIVATE UTILITY LINES STORM SEWER RECTANGULAR CASTING STORM SEWER CIRCULAR CASTING STORM SEWER FLARED END / APRON CURB BOX FIRE HYDRANT MANHOLE WATER REDUCER WATER BEND PROPOSED TOPOGRAPHIC SYMBOLS CLEANOUT LIFT STATION RIP RAP OE OE OE OE C C C C DRAINAGE FLOW BENCH BUSH CATCH BASIN CIRCULAR CASTING CURB STOP CATCH BASIN RECTANGULAR CASTING SIGNAL CONTROL CABINET CLEAN OUT DRINKING FOUNTAIN FLARED END / APRON FLAG POLE FUEL PUMP GRILL HANDICAP SPACE HANDHOLE FIRE HYDRANT MAILBOX MANHOLE-HEAT MANHOLE-ELECTRIC MANHOLE-GAS MANHOLE-SANITARY SEWER MANHOLE-STORM SEWER MANHOLE-COMMUNICATION MANHOLE-UTILITY PEDESTRIAN PUSH BUTTON PEDESTAL-ELECTRIC PEDESTAL-COMMUNICATION VALVE POST INDICATOR PARKING METER LIGHT ON POLE POLE-UTILITY POST PICNIC TABLE RAILROAD SIGNAL POLE REGULATION STATION GAS TREE-DECIDUOUS SATELLITE DISH SIGN TRAFFIC WATER SPIGOT IRRIGATION SPRINKLER HEAD IRRIGATION VALVE BOX TREE STUMP TELEPHONE BOOTH TRANSFORMER-ELECTRIC TREE-DEAD TRASH CAN TRAFFIC SIGNAL VALVE WETLAND WELL TREE-CONIFEROUS GUY WIRE ANCHOR LIFT STATION LIFT STATION CONTROL PANEL MANHOLE-WATER BASKETBALL POST CULVERT END SOIL BORING ABBREVIATIONS A ALGEBRAIC DIFFERENCE ADJ ADJUST ALT ALTERNATE B-B BACK TO BACK BIT BITUMINOUS BLDG BUILDING BMP BEST MANAGEMENT PRACTICE BR BEGIN RADIUS BV BUTTERFLY VALVE CB CATCH BASIN C&G CURB AND GUTTER CIP CAST IRON PIPE CIPP CURED-IN-PLACE PIPE CL CENTER LINE CL.CLASS CLVT CULVERT CMP CORRUGATED METAL PIPE C.O.CHANGE ORDER COMM COMMUNICATION CON CONCRETE CSP CORRUGATED STEEL PIPE DIA DIAMETER DIP DUCTILE IRON PIPE DWY DRIVEWAY E EXTERNAL CURVE DISTANCE ELEC ELECTRIC ELEV ELEVATION EOF EMERGENCY OVERFLOW ER END RADIUS ESMT EASEMENT EX EXISTING FES FLARED END SECTION F-F FACE TO FACE FF FINISHED FLOOR F&I FURNISH AND INSTALL FM FORCEMAIN FO FIBER OPTIC F.O.FIELD ORDER GRAN GRANULAR GRAV GRAVEL GU GUTTER GV GATE VALVE HDPE HIGH DENSITY POLYETHYLENE HH HANDHOLE HP HIGH POINT HWL HIGH WATER LEVEL HYD HYDRANT I INVERT K CURVE COEFFICIENT L LENGTH LO LOWEST OPENING LP LOW POINT LT LEFT MAX MAXIMUM MH MANHOLE MIN MINIMUM MR MID RADIUS NIC NOT IN CONTRACT NMC NON-METALLIC CONDUIT NTS NOT TO SCALE NWL NORMAL WATER LEVEL OHW ORDINARY HIGH WATER LEVEL PC POINT OF CURVE PCC POINT OF COMPOUND CURVE PE PERMANENT EASEMENT PED PEDESTRIAN, PEDESTAL PERF PERFORATED PIPE PERM PERMANENT PI POINT OF INTERSECTION PL PROPERTY LINE PRC POINT OF REVERSE CURVE PT POINT OF TANGENT PVC POLYVINYL CHLORIDE PIPE PVMT PAVEMENT R RADIUS R/W RIGHT-OF-WAY RCP REINFORCED CONCRETE PIPE RET RETAINING RSC RIGID STEEL CONDUIT RT RIGHT SAN SANITARY SEWER SCH SCHEDULE SERV SERVICE SHLD SHOULDER STA STATION STD STANDARD STM STORM SEWER TC TOP OF CURB TE TEMPORARY EASEMENT TEMP TEMPORARY TNH TOP NUT HYDRANT TP TOP OF PIPE TYP TYPICAL VCP VITRIFIED CLAY PIPE VERT VERTICAL VPC VERTICAL POINT OF CURVE VPI VERTICAL POINT OF INTERSECTION VPT VERTICAL POINT OF TANGENT WM WATERMAIN AC ACRES CF CUBIC FEET CV COMPACTED VOLUME CY CUBIC YARD EA EACH EV EXCAVATED VOLUME LB POUND LF LINEAR FEET LS LUMP SUM LV LOOSE VOLUME SF SQUARE FEET SV STOCKPILE VOLUME SY SQUARE YARD UNDERGROUND FIBER OPTIC UNDERGROUND ELECTRIC UNDERGROUND GAS UNDERGROUND COMMUNICATION OVERHEAD ELECTRIC OVERHEAD COMMUNICATION OVERHEAD UTILITY 953.53 EXISTING CONTOUR MINOR EXISTING CONTOUR MAJOR PROPOSED CONTOUR MINOR PROPOSED CONTOUR MAJOR PROPOSED GRADING LIMITS / SLOPE LIMITS PROPOSED SPOT ELEVATION RISE:RUN (SLOPE) OC OC OC OC OU OU OU OU H CP E WS CO L G E S D U W TRASH C H STORM SEWER OUTLET STRUCTURE STORM SEWER OVERFLOW STRUCTURE STA:5+67.19 980.87 C TRAFFIC ARM BARRIER VENT PIPEV TILE INLET TILE RISER SIREN ORDER MICROPHONE METERM ACCESS GRATE FILL PIPEF DOWN SPOUT BIRD FEEDERB ANTENNA AIR CONDITION UNITAC NOTE: EXISTING UTILITY INFORMATION SHOWN ON THIS PLAN HAS BEEN PROVIDED BY THE UTILITY OWNER. THE CONTRACTOR SHALL FIELD VERIFY EXACT LOCATIONS PRIOR TO COMMENCING CONSTRUCTION AS REQUIRED BY STATE LAW. NOTIFY GOPHER STATE ONE CALL, 1-800-252-1166 OR 651-454-0002. THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY LEVEL D UNLESS OTHERWISE NOTED. THIS UTILITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF CI/ASCE 38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA" UTILITIES IDENTIFIED WITH A QUALITY LEVEL : LINE TYPES FOLLOW THE FORMAT: UTILITY TYPE - QUALITY LEVEL EXAMPLE: UNDERGROUND GAS, QUALITY LEVEL A UTILITY QUALITY LEVEL (A,B,C,D) DEFINITIONS CAN BE FOUND IN CI/ASCE 38-02. UTILITY QUALITY LEVELS: QUALITY LEVEL D: PROVIDES THE MOST BASIC LEVEL OF INFORMATION. IT INVOLVES COLLECTING DATA FROM EXISTING UTILITY RECORDS. RECORDS MAY INCLUDE AS-BUILT DRAWINGS, DISTRIBUTION AND SERVICES MAPS, EXISTING GEOGRAPHIC INFORMATION SYSTEM DATABASES, CONSTRUCTION PLANS, ETC. QUALITY LEVEL C: INVOLVES SURVEYING VISIBLE SUBSURFACE UTILITY STRUCTURES SUCH AS MANHOLES, HAND-HOLES, UTILITY VALVES AND METERS, FIRE HYDRANTS, PEDESTALS AND UTILITY MARKERS, AND THEN CORRELATING THE INFORMATION WITH EXISTING UTILITY RECORDS TO CREATE COMPOSITE DRAWINGS. INCLUDES QUALITY LEVEL D ACTIVITIES. QUALITY LEVEL B: INVOLVES DESIGNATING THE HORIZONTAL POSITION OF SUBSURFACE UTILITIES THROUGH SURFACE DETECTION METHODS AND COLLECTING THE INFORMATION THROUGH A SURVEY METHOD. INCLUDES QUALITY LEVEL C AND D TASKS. QUALITY LEVEL A: PROVIDES THE HIGHEST LEVEL OF ACCURACY. IT INVOLVES LOCATING OR POTHOLING UTILITIES AS WELL AS ACTIVITIES IN QUALITY LEVELS B, C, AND D. THE LOCATED FACILITY INFORMATION IS SURVEYED AND MAPPED AND THE DATA PROVIDES PRECISE PLAN AND PROFILE INFORMATION. G-A G-A G UTILITY MARKER VALVE VAULT WW WET WELL YARD HYDRANTY BARRICADE PERMANENT TILE OUTLET |||||||||||| >>>>>> >>>>>>>>>>>> l l l l l l l l l l l l l l l l l l EXISTING UTILITY LINES l l l l l l l l l l >>>>> >>>>>>>>>>>>>>>>>>>> >>>>>>>> l l l l l l l l l l l l l l l l l l PROPOSED UTILITY LINES >>>>> >>>>>>>>>> SURVEY SYMBOLS >>>>>>>>>>>> BENCHMARK LOCATION MONUMENT FOUND CAST IRON MONUMENT CONTROL POINT TILE P >>>>>>>>>>>>>>>>>>>> SURVEY LINES o o o PAVEMENT MARKING AUTO SPRINKLER CONNECTION U WETLAND DELINEATED MARKER CONTROLLED ACCESS BOUNDARY CENTERLINE EXISTING EASEMENT LINE PROPOSED EASEMENT LINE EXISTING LOT LINE PROPOSED LOT LINE EXISTING RIGHT-OF-WAY PROPOSED RIGHT-OF-WAY SETBACK LINE SECTION LINE BUSH LINE TREE LINE GUARD RAIL FENCE-DECORATIVE FENCE RETAINING WALL WATER SERVICE WATERMAIN STORM SEWER DRAIN TILE STORM SEWER SANITARY SERVICE SANITARY SEWER FORCEMAIN PIPE CASING WATER SERVICE WATERMAIN STORM SEWER DRAIN TILE STORM SEWER SANITARY SERVICE SANITARY SEWER FORCEMAIN WATER TEE WATER CROSS WATER SLEEVE WATER CAP / PLUG WATER VALVE EXISTING TOPOGRAPHIC LINES QUARTER LINE SIXTEENTH LINE TRAFFIC SIGNS BOLLARDB TEMPORARY EASEMENT CLVT LIGHT-GROUND POLE-BRACE SIGN NON TRAFFIC STONE MONUMENT VAULTV SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 6 1 3 4 3 5 6 \ C A D \ C 3 D \ 1 3 4 3 5 6 _ G 0 0 1 . d w g 2/ 4 / 2 0 2 5 1 1 : 2 7 : 1 9 A M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS, MINNESOTA 2025 PARK IMPROVEMENTS 0T6.134356DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. JONATHAN D. NELSEN 53433 02/10/2025 JDN/AJP AJP JDN R 111 WASHINGTON AVE S, SUITE 650 MINNEAPOLIS, MN 55401 Phone: (612) 416-0220 Email: Minneapolis@bolton-menk.com www.bolton-menk.com G0.02 LEGEND SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 6 1 3 4 3 5 6 \ C A D \ C 3 D \ 1 3 4 3 5 6 _ C 0 0 1 . d w g 2/ 4 / 2 0 2 5 1 1 : 2 7 : 3 6 A M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS, MINNESOTA 2025 PARK IMPROVEMENTS 0T6.134356DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. JONATHAN D. NELSEN 53433 02/10/2025 JDN/AJP AJP JDN R 111 WASHINGTON AVE S, SUITE 650 MINNEAPOLIS, MN 55401 Phone: (612) 416-0220 Email: Minneapolis@bolton-menk.com www.bolton-menk.com C0.01EXISTING CONDITIONS AND REMOVALS PLAN ARDEN OAKS PARK FEETSCALE 0 10 20 R REMOVE PLAYGROUND EQUIPMENT (INCLUDING FOUNDATIONS) AND ENGINEERED WOOD FIBER. CONTRACTOR TO PROTECT EXISTING EDGER IN PLACE. EDGER WILL BE MODIFIED UNDER A SEPARATE CONTRACT. REMOVE BASKETBALL HOOP AND FOUNDATION BID ALTERNATE 1 CLEAR AND GRUB SHRUB BID ALTERNATE 1 CLEAR AND GRUB TREE ARDEN OAKS DR AR D E N O A K S C T PROTECT EXISTING PARK SIGN REMOVE BASKETBALL HOOP AND FOUNDATION NOTES 1.REFER TO SHEET G0.01, TITLE SHEET, FOR GENERAL NOTES. 2.MINIMIZE DISTURBANCE TO SITE AND PROTECT EXISTING VEGETATION AND SITE FEATURES (CURBS, PAVEMENTS, OVERHEAD AND UNDERGROUND UTILITIES, SIGNAGE, FENCING, ROADWAYS, ETC.) WHICH ARE TO REMAIN. 3.REPAIR OR REPLACE EXISTING PROPERTY AND SITE FEATURES, INCLUDING GRASS AND VEGETATION, WHICH IS TO REMAIN THAT IS DAMAGED BY THE WORK, TO THE OWNER'S SATISFACTION AND AT NO ADDITIONAL COST TO THE OWNER. 4.VISIT THE SITE PRIOR TO BIDDING; BE FAMILIAR WITH ACTUAL CONDITIONS IN THE FIELD. EXTRA COMPENSATION WILL NOT BE ALLOWED FOR CONDITIONS WHICH COULD HAVE BEEN DETERMINED OR ANTICIPATED BY EXAMINATION OF THE SITE, THE CONTRACT DRAWINGS AND THE INFORMATION AVAILABLE PERTAINING TO EXISTING SOILS, UTILITIES, AND OTHER SITE CHARACTERISTICS. BID ALTERNATE 1 REMOVE CONCRETE CURB AND GUTTER (~20 LF) ARD E N O A K S D R CONCRETE REMOVAL LEGEND PLAYGROUND EQUIPMENT AND ENGINEERED WOOD FIBER REMOVAL OUOUOUOUOUOUOUOUOU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 6 1 3 4 3 5 6 \ C A D \ C 3 D \ 1 3 4 3 5 6 _ C 0 0 1 . d w g 2/ 4 / 2 0 2 5 1 1 : 2 7 : 3 9 A M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS, MINNESOTA 2025 PARK IMPROVEMENTS 0T6.134356DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. JONATHAN D. NELSEN 53433 02/10/2025 JDN/AJP AJP JDN R 111 WASHINGTON AVE S, SUITE 650 MINNEAPOLIS, MN 55401 Phone: (612) 416-0220 Email: Minneapolis@bolton-menk.com www.bolton-menk.com C0.02EXISTING CONDITIONS AND REMOVALS PLAN FREEWAY PARK FEETSCALE 0 10 20 R REMOVE PLAYGROUND EQUIPMENT (INCLUDING FOUNDATIONS) AND ENGINEERED WOOD FIBER. CONTRACTOR TO PROTECT EXISTING EDGER IN PLACE. EDGER WILL BE MODIFIED UNDER A SEPARATE CONTRACT. REMOVE BASKETBALL HOOP AND FOUNDATION REMOVE CONCRETE CURB AND GUTTER (~20 LF) REMOVE ASPHALT PAVEMENT (17.6 SY) GLENARDEN RD MN-5 1 NOTES 1.REFER TO SHEET G0.01, TITLE SHEET, FOR GENERAL NOTES. 2.MINIMIZE DISTURBANCE TO SITE AND PROTECT EXISTING VEGETATION AND SITE FEATURES (CURBS, PAVEMENTS, OVERHEAD AND UNDERGROUND UTILITIES, SIGNAGE, FENCING, ROADWAYS, ETC.) WHICH ARE TO REMAIN. 3.REPAIR OR REPLACE EXISTING PROPERTY AND SITE FEATURES, INCLUDING GRASS AND VEGETATION, WHICH IS TO REMAIN THAT IS DAMAGED BY THE WORK, TO THE OWNER'S SATISFACTION AND AT NO ADDITIONAL COST TO THE OWNER. 4.VISIT THE SITE PRIOR TO BIDDING; BE FAMILIAR WITH ACTUAL CONDITIONS IN THE FIELD. EXTRA COMPENSATION WILL NOT BE ALLOWED FOR CONDITIONS WHICH COULD HAVE BEEN DETERMINED OR ANTICIPATED BY EXAMINATION OF THE SITE, THE CONTRACT DRAWINGS AND THE INFORMATION AVAILABLE PERTAINING TO EXISTING SOILS, UTILITIES, AND OTHER SITE CHARACTERISTICS. AR D E N P L PROTECT EXISTING STREET SIGN CONCRETE REMOVAL LEGEND PLAYGROUND EQUIPMENT AND ENGINEERED WOOD FIBER REMOVAL ASPHALT REMOVAL REMOVE SAND (23.4 SY) 9 4 0 93 9 9 4 2 943 9 4 1 SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 6 1 3 4 3 5 6 \ C A D \ C 3 D \ 1 3 4 3 5 6 _ C 1 0 1 . d w g 2/ 4 / 2 0 2 5 1 1 : 2 7 : 5 4 A M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS, MINNESOTA 2025 PARK IMPROVEMENTS 0T6.134356DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. JONATHAN D. NELSEN 53433 02/10/2025 JDN/AJP AJP JDN R 111 WASHINGTON AVE S, SUITE 650 MINNEAPOLIS, MN 55401 Phone: (612) 416-0220 Email: Minneapolis@bolton-menk.com www.bolton-menk.com C1.01TURF ESTABLISHMENT AND EROSION CONTROL PLAN ARDEN OAKS PARK FEETSCALE 0 10 20 R ARDEN OAKS DR AR D E N O A K S C T NOTES 1.REFER TO SHEET G0.01, TITLE SHEET, FOR GENERAL NOTES. 2.MAINTAIN ADJACENT PROPERTY AND PUBLIC STREETS CLEAN FROM CONSTRUCTION CAUSED DIRT AND DEBRIS ON A DAILY BASIS. PROTECT DRAINAGE SYSTEMS FROM SEDIMENTATION AS A RESULT OF CONSTRUCTION RELATED DIRT AND DEBRIS. 3.MAINTAIN DUST CONTROL DURING GRADING OPERATIONS. 4.ALL EROSION CONTROL METHODS SHALL COMPLY WITH MPCA AND OTHER LOCAL REGULATIONS. 5.IF EROSION AND SEDIMENT CONTROL MEASURES TAKEN ARE NOT ADEQUATE AND RESULT IN DOWNSTREAM SEDIMENTATION, CLEAN OUT DOWNSTREAM STORM SEWERS AND OTHER CONVEYANCE DEVICES AS NECESSARY, INCLUDING ASSOCIATED RESTORATION. 6.PRIOR TO CONSTRUCTION, DELINEATE TURF AND VEGETATED AREAS NOT TO BE DISTURBED WITH ORANGE SNOW FENCE. DO NOT ALLOW CONSTRUCTION TRAFFIC, EQUIPMENT, OR MATERIALS TO UTILIZE, ACCESS, OR OTHERWISE ENTER THE DELINEATED AREAS. MINIMIZE SOIL COMPACTION AND DISRUPTION OF TOPSOIL IN AREAS OUTSIDE THE CONSTRUCTION LIMITS TO COMPLY WITH THE MN CONSTRUCTION STORMWATER PERMIT. 7.TURF RESTORATION LIMITS SHOWN ON PLANS ARE FOR ESTIMATING PURPOSES ONLY. CONTRACTOR RESPONSIBLE FOR RESTORATION OF ANY AREAS DISTURBED BY CONSTRUCTION ACTIVITIES. BID ALTERNATE 1 TURF RESTORATION ASSOCIATED WITH TRAIL AND RESTROOM ENCLOSURE STRUCTURE TURF RESTORATION LEGEND INLET PROTECTION BID ALTERNATE 1 RESTORATION OF TURF AROUND SWING AND PLAYGROUND CONTAINERS BY OTHERS OUOUOUOUOUOUOUOUOU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU 925 920 925 925 93 0 930 92 2 923 9 2 1 92 2 S F SF SF SF SF SF SF SF SF SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 6 1 3 4 3 5 6 \ C A D \ C 3 D \ 1 3 4 3 5 6 _ C 1 0 1 . d w g 2/ 4 / 2 0 2 5 1 1 : 2 7 : 5 7 A M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS, MINNESOTA 2025 PARK IMPROVEMENTS 0T6.134356DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. JONATHAN D. NELSEN 53433 02/10/2025 JDN/AJP AJP JDN R 111 WASHINGTON AVE S, SUITE 650 MINNEAPOLIS, MN 55401 Phone: (612) 416-0220 Email: Minneapolis@bolton-menk.com www.bolton-menk.com C1.02TURF ESTABLISHMENT AND EROSION CONTROL PLAN FREEWAY PARK FEETSCALE 0 10 20 R MN-5 1 GLENARDEN RD AR D E N P L NOTES 1.REFER TO SHEET G0.01, TITLE SHEET, FOR GENERAL NOTES. 2.MAINTAIN ADJACENT PROPERTY AND PUBLIC STREETS CLEAN FROM CONSTRUCTION CAUSED DIRT AND DEBRIS ON A DAILY BASIS. PROTECT DRAINAGE SYSTEMS FROM SEDIMENTATION AS A RESULT OF CONSTRUCTION RELATED DIRT AND DEBRIS. 3.MAINTAIN DUST CONTROL DURING GRADING OPERATIONS. 4.ALL EROSION CONTROL METHODS SHALL COMPLY WITH MPCA AND OTHER LOCAL REGULATIONS. 5.IF EROSION AND SEDIMENT CONTROL MEASURES TAKEN ARE NOT ADEQUATE AND RESULT IN DOWNSTREAM SEDIMENTATION, CLEAN OUT DOWNSTREAM STORM SEWERS AND OTHER CONVEYANCE DEVICES AS NECESSARY, INCLUDING ASSOCIATED RESTORATION. 6.PRIOR TO CONSTRUCTION, DELINEATE TURF AND VEGETATED AREAS NOT TO BE DISTURBED WITH ORANGE SNOW FENCE. DO NOT ALLOW CONSTRUCTION TRAFFIC, EQUIPMENT, OR MATERIALS TO UTILIZE, ACCESS, OR OTHERWISE ENTER THE DELINEATED AREAS. MINIMIZE SOIL COMPACTION AND DISRUPTION OF TOPSOIL IN AREAS OUTSIDE THE CONSTRUCTION LIMITS TO COMPLY WITH THE MN CONSTRUCTION STORMWATER PERMIT. 7.TURF RESTORATION LIMITS SHOWN ON PLANS ARE FOR ESTIMATING PURPOSES ONLY. CONTRACTOR RESPONSIBLE FOR RESTORATION OF ANY AREAS DISTURBED BY CONSTRUCTION ACTIVITIES. SILT FENCE APPROXIMATE LIMITS OF TURF RESTORATION. CONTRACTOR TO PROVIDE TURF RESTORATION FOR ALL AREAS DISTURBED BY CONSTRUCTION ACTIVITIES. TURF RESTORATION LEGEND INLET PROTECTION RESTORATION OF TURF AROUND PLAYGROUND CONTAINER BY OTHERS 9 4 0 93 9 9 4 2 943 9 4 1 8.3% 1% 2% 1%1%5%1% 5% 1% 1.5% 1% 1% 1.5% 1.5% 1.2% 938.92 938.82 93 9 . 3 2 93 9 . 4 2 942.75 942.76 942.73 942.75 943.09 942.96942.86 942.92 942.78 943.13 943.27 943.33 943.35 943.25ME ME 942.58 ME 942.50 942.83 ME 942.75 943.36 EG 943.29 EG 943.33 EG 943.24 EG 942.86 942.88 942.92 942.94 942.93 942.94 939.52 939.42 942.97 94 2 . 9 5 942.12 942.48 942.50 942.24 942.22941.80 941.78 942.01 SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 6 1 3 4 3 5 6 \ C A D \ C 3 D \ 1 3 4 3 5 6 _ C 2 0 1 . d w g 2/ 4 / 2 0 2 5 1 1 : 2 8 : 1 1 A M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS, MINNESOTA 2025 PARK IMPROVEMENTS 0T6.134356DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. JONATHAN D. NELSEN 53433 02/10/2025 JDN/AJP AJP JDN R 111 WASHINGTON AVE S, SUITE 650 MINNEAPOLIS, MN 55401 Phone: (612) 416-0220 Email: Minneapolis@bolton-menk.com www.bolton-menk.com C2.01GRADING PLAN ARDEN OAKS PARK FEETSCALE 0 10 20 R ARD E N O A K S D R ARDEN OAKS DR AR D E N O A K S C T NOTES 1.REFER TO SHEET G0.01, TITLE SHEET, FOR GENERAL NOTES. 2.LOCATE ALL EXISTING UTILITIES. VERIFY LOCATION, SIZE, AND INVERT ELEVATION OF ALL EXISTING UTILITIES BEFORE BEGINNING CONSTRUCTION. 3.ALL TRAILS TO HAVE A MINIMUM 1% CROSS SLOPE, 2% MAX, AND MEET ADA GUIDELINES. 4.BENCH AND TABLE PADS SHALL HAVE A RUNNING AND CROSS SLOPE OF 2% MAX AND BE GRADED TO PROVIDE POSITIVE DRAINAGE. 5.TRAIL GRADING INCLUDED UNDER BID ALTERNATE 1. WORK SHALL ONLY BE COMPLETED IF BID ALTERNATE 1 IS INCLUDED IN THE AWARDED CONTRACT. PLAYGROUND CONTRACTOR TO PROVIDE OPENING FOR ACCESS. GRADING TO MATCH OPENING ELEVATION. PLAYGROUND CONTRACTOR TO PROVIDE OPENING FOR ACCESS. GRADING TO MATCH OPENING ELEVATION. GRADE ADJACENT TO PROPOSED COURT ELEVATIONS FEATHERED TO MATCH EXISTING AT 3:1 MAX. CONTRACTOR TO PROVIDE LEVEL PAD (1.5% MAX SLOPE) FOR GAGA BALL PIT INSTALLATION BY OTHERS. GRADING LIMITS OF BID ALTERNATE 1 OUOUOUOUOUOUOUOUOU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU 925 920 925 925 93 0 930 92 2 923 9 2 1 92 2 0.7% 4.3 % 1.5 % MA X 0.1% 2.5% 2.5% 4.3%2%5% 921.31 ME 920.44 920.48 ME 92 0 . 7 7 92 0 . 9 0 92 0 . 8 7 92 1 . 0 7 92 1 . 2 0 921.45 921.55 92 1 . 0 8 921.20 922.48 922.42 922.30 922.30 922.64922.64 921.51 921.51 922.10 922.20 922.20 922.20 922.20 EG 921.90 921.90 922.15 922.10 922.10 92 1 . 0 0 SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 6 1 3 4 3 5 6 \ C A D \ C 3 D \ 1 3 4 3 5 6 _ C 2 0 1 . d w g 2/ 4 / 2 0 2 5 1 1 : 2 8 : 1 4 A M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS, MINNESOTA 2025 PARK IMPROVEMENTS 0T6.134356DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. JONATHAN D. NELSEN 53433 02/10/2025 JDN/AJP AJP JDN R 111 WASHINGTON AVE S, SUITE 650 MINNEAPOLIS, MN 55401 Phone: (612) 416-0220 Email: Minneapolis@bolton-menk.com www.bolton-menk.com C2.02GRADING PLAN FREEWAY PARK FEETSCALE 0 10 20 R MN-5 1 GLENARDEN RD AR D E N P L NOTES 1.REFER TO SHEET G0.01, TITLE SHEET, FOR GENERAL NOTES. 2.LOCATE ALL EXISTING UTILITIES. VERIFY LOCATION, SIZE, AND INVERT ELEVATION OF ALL EXISTING UTILITIES BEFORE BEGINNING CONSTRUCTION. 3.ALL TRAILS TO HAVE A MINIMUM 1% CROSS SLOPE, 2% MAX, AND MEET ADA GUIDELINES. 4.BENCH AND TABLE PADS SHALL HAVE A RUNNING AND CROSS SLOPE OF 2% MAX AND BE GRADED TO PROVIDE POSITIVE DRAINAGE. 9 4 0 93 9 9 4 2 943 9 4 1 SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 6 1 3 4 3 5 6 \ C A D \ C 3 D \ 1 3 4 3 5 6 _ C 3 0 1 . d w g 2/ 4 / 2 0 2 5 1 1 : 2 8 : 2 8 A M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS, MINNESOTA 2025 PARK IMPROVEMENTS 0T6.134356DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. JONATHAN D. NELSEN 53433 02/10/2025 JDN/AJP AJP JDN R 111 WASHINGTON AVE S, SUITE 650 MINNEAPOLIS, MN 55401 Phone: (612) 416-0220 Email: Minneapolis@bolton-menk.com www.bolton-menk.com C3.01SITE PLAN ARDEN OAKS PARK FEETSCALE 0 10 20 GAGA BALL PIT (BY OTHERS) 40.31' 40 . 2 7 ' BID ALTERNATE #1 PORTABLE TOILET ENCLOSURE ON CONCRETE PAD SEE NOTE #5, SEE DTL. 13/C4.02 SWINGS SUPPLIED AND CONSTRUCTED BY OTHERS PLAYGROUND SUPPLIED AND CONSTRUCTED BY OTHERS BENCH (BY OTHERS) 6' 25 ' BASKETBALL COURT B STRIPING SEE DTL. 9/C4.02 BID ALTERNATE #1 6" CONCRETE PEDESTRIAN RAMP SEE DTL. 5/C4.02 BID ALTERNATE 1 B618 CONCRETE CURB & GUTTER (APPROX. 20 LF) SEE DTL. 10/C4.02 BID ALTERNATE 1 DETECTABLE WARNING PANEL R BID ALTERNATE #1 8' WIDE BITUMINOUS TRAIL SEE DTL. 6/C4.02 6' PICNIC TABLE TYPE 1 (CANOPY COVERED PICNIC TABLE) SEE DTL. 14/C4.02 BASKETBALL GOAL SEE DTL. 12/C4.02 ARD E N O A K S D R ARDEN OAKS DR AR D E N O A K S C T NOTES 1.REFER TO SHEET G0.01, TITLE SHEET, FOR GENERAL NOTES. 2.CHECK ALL PLAN AND DETAIL DIMENSIONS AND VERIFY THEY ARE THE SAME BEFORE FIELD LAYOUT. 3.ALL DISTURBED AREAS, WHICH ARE NOT DESIGNATED TO BE PAVED, SHALL RECEIVE AT LEAST 6" OF TOPSOIL AND SHALL BE SOD. ALL AREAS NOT DESIGNATED FOR SOD, WHICH ARE DISTURBED BY CONSTRUCTION, SHALL BE SEEDED WITH MNDOT SEED MIX 25.151. 4.FAILURE OF TURF DEVELOPMENT: IN THE EVENT THE CONTRACTOR FAILS TO PROVIDE AN ACCEPTABLE TURF, RE-SOD ALL APPLICABLE AREAS, AT NO ADDITIONAL COST TO THE OWNER, TO THE SATISFACTION OF THE ENGINEER OR LANDSCAPE ARCHITECT. 5.CONTRACTOR SHALL FURNISH AND INSTALL SCREENING FENCE FOR PORTABLE TOILET. SCREENING FENCE SHALL BE 10' WIDE BY 10' DEEP BY 8' TALL. CORNER POSTS SHALL BE SINGLE 6'x6' TREATED WOOD, SUITABLE FOR GROUND CONTACT, WITH AN OVERALL LENGTH TO ACCOMMODATE THE 8' HEIGHT AND MIN. BURY DEPTH WITH FOOTINGS TO PROVIDE PROPER SUPPORT. DEPTH TO BE DETERMINED BY CONTRACTOR AND SUBMITTED TO CITY FOR REVIEW AND APPROVAL. SCREENING MATERIAL SHALL BE A CORRUGATED METAL STYLE, TREATED TO BE SUITABLE FOR PLAYGROUND APPLICATION AND FREE OF ANY SHARP OR PROTRUDING EDGES. CONTRACTOR SHALL PROVIDE SAMPLE OF SCREENING MATERIAL TO CITY FOR REVIEW AND APPROVAL PRIOR TO ORDERING AND INSTALLATION. PROPOSED CONCRETE PAVEMENT LEGEND PROPOSED ATHLETIC ASPHALT PAVEMENT PROPOSED MEDIUM DUTY ASPHALT PAVEMENT 9' 12 ' 3' 9' MEDIUM DUTY BITUMINOUS TRAIL (~180 LINEAR FEET) PICKLEBALL COURT STRIPING SEE DTL. 11/C4.02 BID ALTERNATE 1 6" CONCRETE WALK LANDING SEE DTL. 5/C4.02 5' 6' 8' 6" CONCRETE PAVEMENT SEE DTL. 4/C4.01 12 . 1 4 ' 6' 50' 6' 6" CONCRETE PAVEMENT SEE DTL. 4/C4.01 6' CB R=920.44INV:INV:INV:INV:INV:INV: DMH STRM R=920.48INV:INV:INV:INV:INV:INV: S MH SSWR R=923.95INV:INV:INV:INV:INV:INV: 925 920 925 925 93 0 930 92 2 923 9 2 1 92 2 OUOUOUOUOUOUOUOUOU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 6 1 3 4 3 5 6 \ C A D \ C 3 D \ 1 3 4 3 5 6 _ C 3 0 1 . d w g 2/ 4 / 2 0 2 5 1 1 : 2 8 : 3 1 A M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS, MINNESOTA 2025 PARK IMPROVEMENTS 0T6.134356DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. JONATHAN D. NELSEN 53433 02/10/2025 JDN/AJP AJP JDN R 111 WASHINGTON AVE S, SUITE 650 MINNEAPOLIS, MN 55401 Phone: (612) 416-0220 Email: Minneapolis@bolton-menk.com www.bolton-menk.com C3.02SITE PLAN FREEWAY PARK FEETSCALE 0 10 20 R GAGA BALL PIT (BY OTHERS) 6" CONCRETE PAVEMENT SEE DTL. 4/C4.01 PLAYGROUND SUPPLIED AND CONSTRUCTED BY OTHERS 6" CONCRETE PEDESTRIAN RAMP SEE DTL. 5/C4.02 B618 CONCRETE CURB & GUTTER (APPROX. 20 LF) SEE DTL. 10/C4.02 DETECTABLE WARNING PANEL PICKLEBALL COURT STRIPING SEE DTL. 11/C4.02 BASKETBALL COURT A STRIPING SEE DTL. 8/C4.02 BASKETBALL GOAL SEE DTL. 12/C4.02 PICNIC TABLE (BY OTHERS) 8' WIDE BITUMINOUS TRAIL SEE DTL. 6/C4.02 6' 9' 45 ' 47.41' 24 . 2 4 ' 60.29' GLENARDEN RD AR D E N P L NOTES 1.REFER TO SHEET G0.01, TITLE SHEET, FOR GENERAL NOTES. 2.CHECK ALL PLAN AND DETAIL DIMENSIONS AND VERIFY THEY ARE THE SAME BEFORE FIELD LAYOUT. 3.ALL DISTURBED AREAS, WHICH ARE NOT DESIGNATED TO BE PAVED, SHALL RECEIVE AT LEAST 6" OF TOPSOIL AND SHALL BE SOD. ALL AREAS NOT DESIGNATED FOR SOD, WHICH ARE DISTURBED BY CONSTRUCTION, SHALL BE SEEDED WITH xx. 4.FAILURE OF TURF DEVELOPMENT: IN THE EVENT THE CONTRACTOR FAILS TO PROVIDE AN ACCEPTABLE TURF, RE-SOD ALL APPLICABLE AREAS, AT NO ADDITIONAL COST TO THE OWNER, TO THE SATISFACTION OF THE ENGINEER OR LANDSCAPE ARCHITECT. R 2 4 ' R 1 6 ' 6" CONCRETE PAVEMENT SEE DTL. 4/C4.01 PROPOSED CONCRETE PAVEMENT LEGEND PROPOSED ATHLETIC ASPHALT PAVEMENT PROPOSED MEDIUM DUTY ASPHALT PAVEMENT 6" CONCRETE WALK LANDING SEE DTL. 5/C4.02 MN-5 1 8' 4' 8' 12 ' 9' 6' PICNIC TABLE (BY OTHERS) 9' 6" CONCRETE PAVEMENT SEE DTL. 4/C4.01 12 ' TREE PROTECTION NOTES REQUIRED IF WHEELED CONSTRUCTION EQUIPMENT INVOLVED WITHIN 10' OR LESS PROTECT LOWER BRANCHES OF TREE CANOPY. CONTACT OWNER IF ANY PRUNING IS NEEDED Root Protection VARIES PER TREE SIZE EXTENDS FROM DRIPLINE TO DRIPLINE PROVIDE SNOW FENCING OR EQUAL AT DRIPLINE (MIN.) RESTRICTED ZONE Branch Protection ZONE 2 Trunk Protection ZONE 1 7.WATERING OF PROTECTED TREES IN WHICH ROOTS WERE CUT SHALL BE PROVIDED BY THE CONTRACTOR. 8.AUGER TUNNELING RATHER THAN TRENCHING SHOULD BE USED FOR UTILITY PLACEMENT WITHIN DRIP LINE OF TREE. 9.FENCING MATERIAL SHALL ENCIRCLE ANY TREE WHOSE OUTER DRIP LINE EDGE IS WITHIN 20 FEET OF ANY CONSTRUCTION ACTIVITIES. 10.FENCING MATERIAL SHALL BE BRIGHT, CONTRASTING COLOR, DURABLE, AND A MINIMUM OF FOUR FEET IN HEIGHT. 11.FENCING MATERIAL SHALL BE SET AT THE DRIP LINE OR 15 FEET FROM TREE TRUNK, WHICHEVER IS GREATER, AND MAINTAINED IN AN UPRIGHT POSITION THROUGHOUT THE DURATION OF CONSTRUCTION ACTIVITIES. 12.ANY GRADE CHANGES (SUCH AS THE REMOVAL OF TOPSOIL OR ADDITION OF FILL MATERIAL) WITHIN THE DRIP LINE SHOULD BE AVOIDED FOR EXISTING TREES TO REMAIN. RETAINING WALLS AND TREE WELLS ARE ACCEPTABLE ONLY WHEN CONSTRUCTED PRIOR TO GRADE CHANGE. 1.ALL TREES TO BE PROTECTED AND PRESERVED SHALL BE PER DETAIL. GROUPING OF MORE THAN ONE TREE MAY OCCUR. 2.TREES TO BE PROTECTED AND PRESERVED SHALL BE IDENTIFIED ON THE TRUNK WITH WHITE SURVEY TAPE. 3.TO PREVENT TREE ROOT SMOTHERING, SOIL STOCKPILES, SUPPLIES, EQUIPMENT OR ANY OTHER MATERIAL SHALL NOT BE PLACED OR STORED WITHIN A TREE DRIP LINE OR WITHIN 15 FEET OF A TREE TRUNK, WHICHEVER IS GREATER. 4.TREE ROOTS SHALL NOT BE CUT UNLESS CUTTING IS UNAVOIDABLE. 5.TRENCHES SHALL BE HAND DUG WITHIN THE DRIP LINE IN AREAS WHERE ROOTS TWO INCHES IN DIAMETER AND GREATER ARE PRESENT, OR WHEN IN CLOSE PROXIMITY TO LOW BRANCHING TREES. WHENEVER POSSIBLE, ROOTS TWO INCHES OR GREATER IN DIAMETER SHALL BE TUNNELED OR BORED UNDER AND SHALL BE COVERED TO PREVENT DEHYDRATION. 6.WHEN ROOT CUTTING IS UNAVOIDABLE, A CLEAN SHARP CUT SHALL BE MADE TO AVOID SHREDDING OR SMASHING. ROOT CUTS SHOULD BE MADE BACK TO A LATERAL ROOT. WHENEVER POSSIBLE, TREE ROOTS SHOULD BE CUT BETWEEN LATE FALL AND BUD OPENING, WHEN ROOT ENERGY SUPPLIES ARE HIGH AND CONDITIONS ARE LEAST FAVORABLE FOR DISEASE CAUSING AGENTS. EXPOSED ROOTS SHALL BE COVERED IMMEDIATELY TO PREVENT DEHYDRATION. ROOTS SHALL BE COVERED WITH SOIL OR BURLAP AND KEPT MOIST. ZONE 3 SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 6 1 3 4 3 5 6 \ C A D \ C 3 D \ 1 3 4 3 5 6 _ C 4 0 1 . d w g 2/ 4 / 2 0 2 5 1 1 : 2 8 : 3 3 A M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS, MINNESOTA 2025 PARK IMPROVEMENTS 0T6.134356DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. JONATHAN D. NELSEN 53433 02/10/2025 JDN/AJP AJP JDN R 111 WASHINGTON AVE S, SUITE 650 MINNEAPOLIS, MN 55401 Phone: (612) 416-0220 Email: Minneapolis@bolton-menk.com www.bolton-menk.com C4.01 SITE DETAILS NORMAL USE POSTS: (IF USED WITHOUT SUPPORT FENCE) WOOD 2" SQ. (MIN) @ 4' (MAX) SPACING METAL 0.95 lbs/lf (MIN.) @ 6' (MAX) SPACING DIRECTION OF RUNOFF FLOW NOTE: DEPENDING UPON CONFIGURATION, ATTACH TO WIRE MESH WITH HOG RINGS, STEEL POSTS WITH TIE WIRES, OR WOOD POSTS WITH STAPLES 6" MIN. 6" MIN. 24" MIN. BURY DEPTH (METAL) 18" MIN BURY DEPTH (WOOD) 30" MIN. 3 C4.01 SILT FENCE NOT TO SCALE 5' MIN. LENGTH POST (METAL) 4' MIN. LENGTH POST (WOOD) SILT FENCE FABRIC OVERLAP FABRIC 6" AND FASTEN @ 2' INTERVALS EXTEND WIRE MESH INTO TRENCH FABRIC ANCHORAGE TRENCH BACKFILL WITH TAMPED NATURAL SOIL NATURAL SOIL METAL STAKE OR WOOD POST OPTIONAL SUPPORT FENCE (WIRE MESH) 6"12" 4" 8" FLAP POCKET OR 1' NOTES: INLET PROTECTION DEVICES SHALL BE MAINTAINED OR REPLACED AT THE DIRECTION OF THE ENGINEER. MANUFACTURED ALTERNATIVES APPROVED AND LISTED ON THE DEPARTMENTS EROSION CONTROL PRODUCT ACCEPTABILITY LIST MAY BE SUBSTITUTED. WHEN REMOVING OR MAINTAINING INLET PROTECTION, CARE SHALL BE TAKEN SO THAT THE SEDIMENT TRAPPED ON THE GEOTEXTILE FABRIC DOES NOT FALL IN THE INLET. ANY MATERIAL FALLING INTO THE INLET SHALL BE REMOVED IMMEDIATELY. FINISHED SIZE, INCLUDING POCKETS WHERE REQUIRED, SHALL EXTEND A MINIMUM OF 10" AROUND THE PERIMETER TO FACILITATE MAINTENANCE OR REMOVAL. FLAP POCKETS SHALL BE LARGE ENOUGH TO ACCEPT WOOD 2x4. INSTALLATION NOTES: DO NOT INSTALL PROTECTION IN INLETS SHALLOWER THAN 30", MEASURED FROM THE BOTTOM OF THE INLET TO THE TOP OF THE GRATE. TRIM EXCESS FABRIC IN THE FLOW LINE TO WITHIN 3" OF THE GRATE. THE INSTALLED BAG SHALL HAVE A MINIMUM SIDE CLEARANCE, BETWEEN THE INLET AND THE BAG, MEASURED AT THE BOTTOM OF THE OVERFLOW HOLES, OF 3". WHERE NECESSARY THE CONTRACTOR SHALL CLINCH THE BAG, USING PLASTIC ZIP TIES, TO ACHIEVE THE 3" CLEARANCE. THE TIES SHALL BE PLACED AT A MAXIMUM OF 4" FROM THE BOTTOM OF THE BAG. FRONT, BACK AND BOTTOM TO BE MADE FROM SINGLE PIECE OF FABRIC GEOTEXTILE FABRIC, TYPE WOVEN MONOFILAMENT CONFORMING TO SPEC. 3886, TABLE 3886-1 MACHINE SLICE MINIMUM DOUBLE STITCHED SEAMS ALL AROUND SIDE PIECES AND ON FLAP POCKETS 4"x6" OVAL HOLE SHALL BE HEAT CUT INTO ALL FOUR SIDE PANELS 2 1 INLET SPECIFICATIONS AS PER THE PLAN DIMENSION LENGTH AND WIDTH TO MATCH USE REBAR OR STEEL ROD FOR REMOVAL FOR INLETS WITH CAST CURB BOX USE WOOD 2x4, EXTEND 10" BEYOND GRATE WIDTH ON BOTH SIDES, LENGTH VARIES, SECURE TO GRATE WITH WIRE OR PLASTIC TIES 1 2 2 INLET PROTECTION GEOTEXTILE BAG1 C4.01 NOT TO SCALE TYPICAL SECTION: EXISTING TREE PROTECTION2 C4.01 NOT TO SCALE 6" CONCRETE PAVEMENT4 C4.01 NOT TO SCALE 6" CONCRETE PAVEMENT (2531) 4" AGGREGATE BASE, CL 5 (2211) (INCIDENTAL) SUBGRADE PREPARATION (2112) (INCIDENTAL) 4' 8' 5"x5" POST, TYP.SCREENING FENCE, TYP. PORTABLE TOILET (BY OTHERS) 4" CONCRETE WALK, TYP. 12' 13 ' 10' 10 ' SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 6 1 3 4 3 5 6 \ C A D \ C 3 D \ 1 3 4 3 5 6 _ C 4 0 1 . d w g 2/ 4 / 2 0 2 5 1 1 : 2 8 : 3 4 A M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS, MINNESOTA 2025 PARK IMPROVEMENTS 0T6.134356DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED LANDSCAPE ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. JONATHAN D. NELSEN 53433 02/10/2025 JDN/AJP AJP JDN R 111 WASHINGTON AVE S, SUITE 650 MINNEAPOLIS, MN 55401 Phone: (612) 416-0220 Email: Minneapolis@bolton-menk.com www.bolton-menk.com C4.02 SITE DETAILS PLAN VIEW OF PERPENDICULAR RAMP 2 2 1 NOTES: SECTION A-A ELEVATION OF RAMP 5'-8" 2 CONC. WALK 5'-8" A 4'- 0 " M I N . 4'-0" MIN 4' - 0 " M I N DIMENSIONS PER PLAN 5'-8"5'-8" 2' - 0 " 6' - 0 " (6 " C U R B 4' - 0 " (4 " C U R B ) CONCRETE WALK A 6'-3" (6" CURB) 4'-2" (4" CURB) OTHERWISE NOTED ON PLAN 6'-3" (6" CURB) 4'-2" (4" CURB) 1 6'-0" (6" CURB) 4'-0" (4" CURB)4'-0" 6'-3" (6" CURB & 0.08 FT./FT. SLOPE) 4'-2" (4" CURB & 0.08 FT./FT. SLOPE) DIM. PER PLAN 6'-3" (6" CURB & 0.08 FT./FT. SLOPE) 4'-2" (4" CURB & 0.08 FT./FT. SLOPE) 1/2 INCH PREFORMED JOINT FILLER MATERIAL, AASHTO M 213. PROVIDE A PATH OF TRAVEL 4' 0" WIDE BEHIND THE PEDESTRIAN RAMP. A RELATIVELY FLAT 4' X 4' LANDING WILL ALLOW WHEELCHAIRS TO NAVIGATE AROUND THE PEDESTRIAN RAMP. INSTALL TRUNCATED DOMES PER SPECIFICATIONS PEDESTRIAN RAMP AT ARDEN OAKS PARK (SHEET XX) IS PART OF BID ALTERNATE 1. DISTURBED MINIMUM OUTER LIMITS OF BIT. TRAIL BACK OF CURB FRONT FACE OF CURB ROUND ALL SLOPED INTERSECTIONS0.08 FT./FT. SLOPE OF FLARED SIDE CURB OR, CURB AND GUTTER 0.083 FT./FT. OR FLATTER 0.02 FT./FT. MAX 6" PROVIDE COARSE BROOM FINISH CONCRETE PEDESTRIAN RAMP5 C4.02 NOT TO SCALE C4.01 4 3 4 13 " 2" 2" 6 C4.02 MEDIUM DUTY ASPHALT PAVEMENT (EDGE CONDITION) NOT TO SCALE PAVEMENT LIMIT AS SHOWN ON PLAN TYPICAL EDGE TREATMENT WITHOUT CURB AND GUTTER 1.5" ASPHALT WEAR COURSE (SPWEA240C) TACK COAT 1.5" ASPHALT BINDER COURSE 10" STABILIZED AGGREGATE BASE (INCIDENTAL) 12" MIN. SUBGRADE PREPARATION 6'-0'' 12'-0" 4' - 0 " 15 ' - 0 " 19 ' - 0 " R6' - 0 " C4.02 12 BASKETBALL COURT A STRIPING8 C4.02 NOT TO SCALE 2" WIDE WHITE PAINT STRIPE (TYPICAL) 16" LONG DASHED LINES WITH 14" GAP BETWEEN DASHES END LINE OF COURT 25'-0" 5'-3" ATHLETIC ASPHALT PAVEMENT BASKETBALL COURTS 7 C4.02 NOT TO SCALE EXISTING COURT PAVEMENT TO REMAIN EXISTING COURT SUBGRADE 2" ASPHALT WEAR COURSE (SPWEA240C) ACRYLIC SURFACE TACK COAT 1 NOTES: ACRYLIC SURFACING COLORS SHALL BE: -MAIN COURT COLOR: DARK BLUE -BASKETBALL COURT STRIPING: WHITE -PICKLEBALL COURT STRIPING: LIGHT BLUE CONTRACTOR TO PROVIDE COLOR SWATCHES FOR REVIEW AND APPROVAL BY OWNER PRIOR TO INSTALLATION. 2 3/ 4 " - 1 " 22" 8'-0" 48" 10'-5" 7' 4' FOOTING DETAIL BASKETBALL GOAL12 C4.02 NOT TO SCALE 18'' DIAM. x 60'' DEPTH CONCRETE FOOTING GROUND ANCHORSLOPE AWAY FROM POLE FINISH GRADE UPPER YOKE LOWER YOKE HEIGHT ADJUSTMENT HANDLE MAST GROUND ANCHOR BACKBOARD AND RIM, WITH RIM AT 10' ABOVE FINISH GRADE PLAN: PORTABLE TOILET ENCLOSURE13 C4.02 NOT TO SCALE 10 ' - 0 " 15'-0" 44'-0" PICKLEBALL COURT STRIPING11 C4.02 NOT TO SCALE 2" WIDE WHITE PAINT STRIPE (TYPICAL) NET 20 ' - 0 " 7'-0" 12 ' - 0 " BASKETBALL COURT B STRIPING9 C4.02 NOT TO SCALE 25 ' - 0 " 19'-0" 50'-0" 4'-0" 6' - 0 " R 6 ' - 0 " 16" LONG DASHED LINES WITH 14" GAP BETWEEN DASHES 2" WIDE WHITE PAINT STRIPE (TYPICAL) B-618 CURB AND GUTTER10 C4.02 NOT TO SCALE 6" 18" 8" 7" SLOPE 0.75" PER FOOT 13 . 5 " 6" 0.5" R 0.5" R 3" R PICNIC TABLE TYPE 114 C4.02 NOT TO SCALE ENGINEER'S ESTIMATE 2025 PARK IMPROVEMENT PROJECT CITY OF ARDEN HILLS, MINNESOTA BMI PROJECT NO. 0T6.134356 Date: 2/10/2025 FREEWAY PARK BASE BID EROSION CONTROL 1 MOBILIZATION 10% OF CONSTRUCTION COST 1 LS $60.00 $60.00 2 INLET PROTECTION 1 EA $300.00 $300.00 3 SILT FENCE 60 LF $5.00 $300.00 CONTINGENCY (5%) $33.00 EROSION CONTROL SUBTOTAL $693.00 PLAYGROUND 1 MOBILIZATION 10% OF CONSTRUCTION COST 1 LS $812.00 $812.00 2 REMOVE PLAYGROUND EQUIPMENT INCLUDING FOUNDATIONS 1 LS $5,000.00 $5,000.00 3 REMOVE ENGINEERED WOOD FIBER 200 CY $15.00 $3,000.00 4 REMOVE PLAYGROUND SAND ASSUMES 12" DEPTH 8 CY $15.00 $120.00 CONTINGENCY (5%) $440.60 PLAYGROUND SUBTOTAL $9,372.60 SPORT COURT 1 MOBILIZATION 10% OF CONSTRUCTION COST 1 LS $1,123.00 $1,123.00 2 REMOVE BASKETBALL HOOP INCLUDES FOUNDATION 1 EA $500.00 $500.00 3 INSTALL BASKETBALL HOOP INCLUDES FOUNDATION 1 EA $1,500.00 $1,500.00 4 SPORT COURT TYPE SP 9.5 WEAR COURSE MIXTURE (SPWEA240C) 220 SY $20.00 $4,400.00 5 SPORT COURT BITUMINOUS MATERIAL FOR TACK COAT 22 GAL $10.00 $220.00 6 ACRYLIC SPORT COURT SURFACING INCLUDING COURT STRIPING 220 SY $18.00 $3,960.00 7 TURF RESTORATION SEEDING 0.1 ACRE $6,500.00 $650.00 CONTINGENCY (5%)$617.65 SPORT COURT SUBTOTAL $12,970.65 SITE CIRCULATION 1 MOBILIZATION 10% OF CONSTRUCTION COST 1 LS $986.00 $986.00 2 REMOVE CONCRETE CURB + GUTTER 20 LF $5.00 $100.00 3 REMOVE BITUNINOUS PAVEMENT 18 SY $25.00 $450.00 4 TRUNCATED DOMES 16 SF $100.00 $1,600.00 5 CONCRETE CURB + GUTTER (B618) 12 LF $50.00 $600.00 6 6" CONCRETE WALK (PEDESTRIAN RAMP) 84 SF $25.00 $2,100.00 7 6" CONCRETE WALK CONNECTION TO BBALL COURT 72 SF $15.00 $1,080.00 8 MEDIUM DUTY BITUMINOUS TRAIL 56 SY $50.00 $2,800.00 9 COMMON EXCAVATION 12 CY $40.00 $480.00 10 TURF RESTORATION SEEDING 0.1 ACRE $6,500.00 $650.00 CONTINGENCY (5%)$542.30 SITE CIRCULATION SUBTOTAL $11,388.30 FURNITURE PADS 1 MOBILIZATION 10% OF CONSTRUCTION COST 1 LS $404.00 $404.00 2 6" CONCRETE WALK 248 SF $15.00 $3,720.00 3 COMMON EXCAVATION 10" DEPTH 8 CY $40.00 $320.00 CONTINGENCY (5%)$222.20 FURNITURE PAD SUBTOTAL $4,666.20 FREEWAY PARK BASE BID SUBTOTAL: $39,090.75 Total AmountItem No. Item Estimated Quantity Unit Unit PriceNotes 2/4/2025, 1:22 PM Engineer's Estimate Bolton & Menk, Inc.Page 1 of 2 ARDEN OAKS PARK BASE BID EROSION CONTROL 1 MOBILIZATION 10% OF CONSTRUCTION COST 1 LS $30.00 $30.00 2 INLET PROTECTION 1 EA $300.00 $300.00 CONTINGENCY (5%)$16.50 EROSION CONTROL SUBTOTAL $346.50 PLAYGROUND 1 MOBILIZATION 10% OF CONSTRUCTION COST 1 LS $750.50 $750.50 2 REMOVE PLAYGROUND EQUIPMENT INCLUDES FOUNDATIONS 1 LS $5,000.00 $5,000.00 3 REMOVE ENGINEERED WOOD FIBER 167 CY $15.00 $2,505.00 CONTINGENCY (5%)$412.78 PLAYGROUND SUBTOTAL $8,668.28 SPORT COURT 1 MOBILIZATION 10% OF CONSTSRUCTION COST 1 LS $1,011.00 $1,011.00 2 REMOVE BASKETBALL HOOP INCLUDES FOUNDATION 2 EA $500.00 $1,000.00 3 INSTALL BASKETBALL HOOP INCLUDES FOUNDATION 2 EA $1,500.00 $3,000.00 4 SPORT COURT TYPE SP 9.5 WEAR COURSE MIXTURE (SPWEA240C) 2" THICKNESS 140 SY $20.00 $2,800.00 5 SPORT COURT BITUMINOUS MATERIAL FOR TACK COAT 14 GAL $10.00 $140.00 6 ACRYLIC SPORT COURT SURFACING INCLUDING COURT STRIPING INCLUDES ONE COLOR + STRIPING 140 SY $18.00 $2,520.00 7 TURF RESTORATION SEEDING 0.1 ACRE $6,500.00 $650.00 CONTINGENCY (5%)$556.05 SPORT COURT SUBTOTAL $11,677.05 FURNITURE PADS 1 MOBILIZATION 10% OF CONSTRUCTION COST 1 LS $427.00 $427.00 2 COMMON EXCAVATION 10" DEPTH 6 CY $40.00 $240.00 3 6" CONCRETE WALK 162 SF $15.00 $2,430.00 4 INSTALL PICNIC TABLE TYPE 1 INCLUDES FOUNDATIONS 1 EA $1,600.00 $1,600.00 CONTINGENCY (5%)$234.85 FURNITURE PADS SUBTOTAL $4,931.85 ARDEN OAKS PARK BASE BID SUBTOTAL $25,623.68 BID ALTERNATE 1 (TRAIL) 1 MOBILIZATION ALT 1 1 LS $2,392.00 $2,392.00 2 INLET PROTECTION ALT 1 1 EA $300.00 $300.00 3 COMMON EXCAVATION ALT 1 50 CY $40.00 $2,000.00 4 DETECTABLE WARNING PANEL ALT 1 16 SF $100.00 $1,600.00 5 CONCRETE CURB + GUTTER ALL TYPES) ALT 1 20 LF $50.00 $1,000.00 6 6" CONCRETE WALK (PEDESTRIAN RAMP & LANDING) ALT 1 124 SF $25.00 $3,100.00 7 MEDIUM DUTY BITUMINOUS TRAIL ALT 1 171 SY $50.00 $8,550.00 8 FURNISH + INSTALL PORTABLE TOILET ENCLOSURE ALT 1 1 EA $2,500.00 $2,500.00 9 6" CONCRETE WALK (RESTROOM AND TRASH) ALT 1 188 SF $15.00 $2,820.00 10 CLEAR + GRUB TREES + SHRUBS ALT 1 2 EA $700.00 $1,400.00 11 TURF RESTORATION ALT 1 0.1 ACRE $6,500.00 $650.00 CONTINGENCY (5%)$1,315.60 ARDEN OAKS PARK BID ALTERNATIVE 1 SUBTOTAL $27,627.60 ESTIMATED ARDEN OAKS PARK BASE BID + ALTERNATE BID TOTAL $53,251.28 2/4/2025, 1:22 PM Engineer's Estimate Bolton & Menk, Inc.Page 2 of 2 Page 1 of 2 CONSENT ITEM – 8K MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Lift Station 5 Forcemain Rehabilitation Project – Approve Plans & Specifications and Order Advertisement for Bids Budgeted Amount: Actual Amount: Funding Source: $910,000 (Forcemain) *$1,103,846 Sanitary Sewer Utility Fund $130,000 (Pumps and Valves) (*Engineer’s estimate) Council Should Consider Motions to approve, table, or deny the following: • Adopting Resolution 2025-014 Approving Plans and Specifications and Ordering Advertisement for Bids for the Lift Station 5 Forcemain Rehabilitation Project. Background/Discussion The Public Works Department maintains a program to refurbish and update sanitary sewer lift stations on a cycle for reliability, technology and risk management. Public Works tracks data and conducts testing and inspections to each of the 14 total wastewater lift stations around the City to assist in determining future maintenance and rehabilitation needs. Lift Station 5 has indicated a need to replace the existing forcemain, pumps and check valves. This project is proposed for 2025 construction within the City’s Capital Improvement Plan (CIP). The existing forcemain is 3250-feet in length, is made of cast iron pipe (CIP) and was installed in 1960. The route of the existing forcemain is within an easement that is located within residential properties, it extends under residential streets and borders the neighboring City of New Brighton. Replacement of the existing forcemain will be by directional drilling new 10-inch HDPE, 2400-ft along the walking trail (Elmer Anderson Trail) from County Rd E to Stowe Ave. On August 14, 2023, City Council held approved Professional Service Agreement with Bolton & Menk, Inc. to administer the Lift Station 5 Forcemain Rehabilitation Project through design and plan production, along with construction administration. Page 2 of 2 The project plans and specifications are prepared, and the project is ready for solicitation of construction bids. Adoption of Resolution 2025-014 will approve the plans and specification and order advertisement for bids for the Lift Station 5 Forcemain Rehabilitation Project. Bids would be received on February 27, 2025 and presented to the City Council on March 10, 2025 with an appropriate resolution to award the construction contact if recommended. Staff recommends adoption of Resolution 2025-014 as provided in Attachment A. The final plan set and specifications consists of 282 pages. Full copies of these documents are on file and available upon request to the City Clerk. Selected plan sheets illustrating the project improvements are provided in Attachment B. Budget Impact The estimated total project cost and funding sources based on the final plans and specifications are summarized below. Total Estimated Expenses Construction: $ 886,562 Engineering Design: $ 79,636 Construction Mgmt: $ 41,448 Materials Testing: $ 7,500 Construction Contingency: $ 88,700 TOTAL ESTIMATE: $ 1,103,846 The proposed project is budgeted for a total cost of $1,040,000 which includes engineering and construction administration services. The actual total project cost will be known after bids are received. These costs will be covered by the sanitary sewer utility fund. The City is in the process of pursuing external funding through the next MN bonding bill with a requested amount of $562,500. Attachments Attachment A: Resolution 2025-014 Attachment B: Project Plan Sheets 1 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-014 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS WHEREAS, the Public Works Department has prepared plans and specifications for Improvement Project No. PW-24-0102, Lift Station 5 Rehabilitation Project for sanitary sewer inflow and infiltration and forcemain improvements between County Road E and Stowe Avenue. The plans and specifications have been presented to the council for approval. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisements shall be published for 17 days, shall specify the work to be done, shall state that the bids will be received by the clerk until 1:00 p.m. on Thursday, February 27, 2025, at which time they will be publicly opened in the council chambers of the city hall by the City Clerk, will then be tabulated, and will be considered by the council at 7:00 p.m. on March 10, 2025, in the council chambers of the city hall. Any bidder whose responsibility is questioned during the consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier’s check, bid bond, or certified check payable to the city for five (5) percent of the amount of such bid. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10th DAY OF FEBRUARY 2025. ________________________________ Mayor Attest: ______________________________ City Clerk COUNTY RD GRAND RD NOBLE RD STOWE AVE L A K E J O H A N N A B L V D 4T H A V E THE 2020 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION "STANDARD SPECIFICATIONS FOR CONSTRUCTION" AND "2022 SUPPLEMENTAL SPECIFICATIONS" SHALL GOVERN. PROJECT LOCATION SHEET NUMBER SHEET TITLE GENERAL G0.01 - G0.03 TITLE SHEET, LEGEND, GENERAL NOTES G1.01 STATEMENT OF ESTIMATED QUANTITIES G2.01 LOCATION, PHASING, AND FORCEMAIN ABANDONMENT PLAN CIVIL C0.01 - C0.02 EXISTING CONDITIONS, & REMOVALS PLAN C1.01 - C1.02 STANDARD DETAILS C4.01 - C4.05 SANITARY FORCEMAIN PLAN & PROFILE AND RESTORATION PLAN C4.06 - C4.11 LIFT STATION MODIFICATION PLANS C7.01 TRAFFIC CONTROL THIS PLAN SET CONTAINS 20 SHEETS. FEETSCALE 0 500250 HORIZONTAL DIRECTIONAL DRILLING HDPE SANITARY SEWER FORCEMAIN, SANITARY SEWER LIFT STATION VALVE VAULT ADDITION, RESTORATION FEBRUARY, 2025 MAP OF THE CITY OF ARDEN HILLS RAMSEY COUNTY, MN CITY OF ARDEN HILLS CONSTRUCTION PLANS FOR CITY OF ARDEN HILLS LIFT STATION 5 FORCEMAIN REPLACEMENT PROJECT R 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.comR SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 1 1 3 1 5 1 1 \ C A D \ C 3 D \ 1 3 1 5 1 1 _ G _ T I T L E S H E E T . d w g 1/ 3 0 / 2 0 2 5 1 : 5 7 : 4 2 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS ARDEN HILLS FORCEMAIN REHAB PROJECT 0T1131511DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. RYAN PETERSON 42844 02/10/2025 AAA AAA RP G0.01 TITLE SHEET GRANT RD COUN T Y R D E NOBLE RD STOWE AVE 4T H A V E 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.comR SHEET B o l t o n & M e n k , I n c . 20 2 4 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 1 1 3 1 5 1 1 \ C A D \ C 3 D \ 1 3 1 5 1 1 _ G _ L O C A T I O N . d w g 9/ 1 1 / 2 0 2 4 3 : 1 5 : 1 1 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS ARDEN HILLS FORCEMAIN REHAB PROJECT 0T1131511DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. RYAN PETERSON 42844 MM/DD/YYYY AAA AAA RP R G2.01 LOCATION, PHASING PLAN & FORCEMAIN ABANDONMENT PLANFEETSCALE 0 50 100 HORZ. LEGEND ABANDONMENT FORCEMAIN PHASE 1 (LIFT STATION) PHASE 2 (NEW FPRCEMAIN) PHASE 3 (NEW FORCEMAIN) 3182 LF ABANDON FORCEMAIN 870 875 880 885 890 895 900 905 910 915 920 870 875 880 885 890 895 900 905 910 915 920 88 1 . 9 6 88 2 . 0 88 1 . 7 1 88 1 . 7 88 3 . 1 4 88 3 . 1 88 4 . 7 5 88 4 . 7 88 6 . 0 8 88 6 . 1 88 7 . 4 3 88 7 . 4 88 8 . 8 3 88 8 . 8 89 0 . 1 9 89 0 . 2 89 1 . 4 5 89 1 . 5 89 2 . 7 4 89 2 . 7 89 3 . 9 9 89 4 . 0 89 5 . 2 0 89 5 . 2 89 6 . 3 4 89 6 . 3 89 7 . 5 6 89 7 . 6 89 8 . 7 9 89 8 . 8 90 0 . 0 9 90 0 . 1 90 1 . 3 9 90 1 . 4 90 2 . 7 1 90 2 . 7 90 4 . 0 8 90 4 . 1 90 5 . 4 8 90 5 . 5 90 6 . 8 1 90 6 . 8 90 8 . 1 1 90 8 . 1 90 9 . 2 9 90 9 . 3 91 0 . 4 4 91 0 . 4 91 1 . 6 9 91 1 . 7 91 2 . 8 2 91 2 . 8 91 3 . 9 4 91 3 . 9 91 5 . 0 6 91 5 . 1 91 6 . 2 8 91 6 . 3 91 7 . 5 1 91 7 . 5 91 8 . 6 6 91 8 . 7 0+001+002+003+004+005+006+007+007+50 EXISTING & PROPOSED GROUND EX 8" DIP WM EX 1" WM SERVICE EX 12" DIP WM EX 6" DIP WM EX 15" RCP STM PAVEMENT, 6.5 INCHES OF BITUMINOUS OVER 7 INCHES OF APPARENT AGGREGATE BASE FILL: SILTY SAND (SM), FINE-GRAINED, DARK BROWN, MOIST LEAN CLAY WITH SAND (CL) TRACE GRAVEL, LIGHT BROWN AND GRAY, MEDIUM (GLACIAL TILL) SOME PERCHED MOISTURE AT 4 FEET ST-4 1.1 4 10.5 N 13 7 5 6 8 EX 12" PVC SAN EX 10" DIP SAN 4' - 10" HDPE @ -5.02% 633 LF 1 0 " H D P E @ - 5 . 0 2 % W I T H 2 T R A C E R C A B L E S ST-4 U S S F S CLVT S CLVT CPM V V L L P P G E E E l l G G G G G G G G G G G G OU OU OU E E E l l O U O U O U O U O U X X XXX X l l l l l F F F F F F O U O U O U F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F F C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU G G G G G G G G G G G G G G G G G G G G G G >>>>> > > > > > > > > > > > > > > > > >>>>>>>>>>>>>>>>>>>>>> > > > > > > > >> >> >> >> >> >> >> >> >> >> >> >>> >>>>>>> > >> >> >> >> >>>>>>>>>>>>> > > l l l l l F- D F- D F- D F-D F-D F-D F-D F-D F-D F-D F-D F-D F-D F-D C- D C-D C-D C-D C- D C- D C-D C- D C- D C- D C- D C- D C- D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C - D C - D C - D C - D C - D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C-D C - D C - D C - D C - D C - D C - D E- D E- D E- D E-D E-D E-D E-D E-D E-D E-D E-D E-D G-D G-D G-D G-D G-D G-D G-D G-D G-D G-D OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU S S S >> >> >> ll 0+ 0 0 1+00 2+00 3+00 4+00 5+00 6+00 7+00 8+0 0 l l l ll ll l l l l l l l COUNTY R D E R C4.01 SANITARY FORCEMAIN PLAN & PROFILE AND RESTORATIONFEETSCALE 0 25 50 HORZ. FEETSCALE 0 5 10 VERT. 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.comR SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 1 1 3 1 5 1 1 \ C A D \ C 3 D \ 1 3 1 5 1 1 _ C _ 4 X X . d w g 1/ 3 0 / 2 0 2 5 1 : 5 8 : 3 1 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS ARDEN HILLS FORCEMAIN REHAB PROJECT 0T1131511DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. RYAN PETERSON 42844 02/10/2025 AAA AAA RP LEGEND DISTURBANCE LIMITS OPEN-CUT INSTALLATION METHOD HDD INSTALLATION METHOD 238 SY- ROAD RESTORATION 57 SY- TURF RESTORATION 50 LF 10" HDPE FM W/ 2 TRACER WIRES 62 LF 4" SOLID WHITE 31 LF 4" DOUBLE SOLID YELLOW POWER POLE (TYP.) ACCESS PIT SEE INSET A ON SHEET NUMBER C4.05 ACCESS PIT ALL AREAS TO HAVE EROSION CONTROL MEASURES IN PLACE AS APPROVED BY ENGINEER PRIOR TO DISTURBING EXISTING CONDITION. 1 EA 12" GV & BOX 2 EA CONNECT TO EX WMN 5 LF 12" DIP WATERMAIN 1 EA HYDRANT 1 EA 6" GV & BOX 1 EA CONNECT TO EX WMN 8 LF 6" DIP WATERMAIN lllllllllllllllllllllllllllllllllllllllllllllll l l l l l l l l l l l l l l TEMP WATER SYSTEM: 3" HYDRANT TO HYDRANT IN CUL-DE-SAC. 3 4" DIRECT CONNECTIONS TO HOMES AS NECESSARY COORDINATE PROTECTION OF COMMUNICATION STRUCTURE DURING CONSTRUCTION OF SANITARY SEWER FORCEMAIN. CONTACT TERRA TECHNOLOGIES/ LUMEN AT BOB JENSEN (651) 335-8103. POTHOLE COMMUNICATION MANHOLE TO EXPOSE FULL WIDTH. ADJUST FORCEMAIN ALIGNMENT AS NECESSARY TO PROTECT COMMUNICATION MANHOLE. SHORING OF MANHOLE MAY BE NECESSARY. INCIDENTAL CONTRACTOR SHALL PROTECT 12" WATERMAIN, MAY REQUIRE SHORING AND/OR TRENCH BOX (INCIDENTAL) 311 SY- ROAD RESTORATION 27 SY- TURF RESTORATION 2 EA 10" 45° BEND 66 LF 10" HDPE FM W/ 2 TRACER WIRES 64 LF 4" SOLID WHITE 392 SF PAVEMENT MARKINGS PROTECT POWER POLE, SIGN, AND MAILBOXES (INCIDENTAL) 895 900 905 910 915 920 925 930 935 940 945 895 900 905 910 915 920 925 930 935 940 945 91 8 . 6 6 91 8 . 7 91 9 . 5 4 91 9 . 5 92 1 . 0 9 92 1 . 1 92 2 . 8 2 92 2 . 8 92 4 . 5 4 92 4 . 5 92 5 . 4 0 92 5 . 4 92 5 . 6 3 92 5 . 6 92 5 . 4 5 92 5 . 4 92 5 . 1 3 92 5 . 1 92 4 . 1 4 92 4 . 1 92 2 . 6 1 92 2 . 6 92 3 . 6 3 92 3 . 6 92 4 . 4 7 92 4 . 5 92 4 . 7 7 92 4 . 8 92 4 . 9 2 92 4 . 9 92 4 . 9 9 92 5 . 0 92 4 . 7 5 92 4 . 7 92 3 . 7 6 92 3 . 8 92 4 . 1 4 92 4 . 1 92 4 . 9 3 92 4 . 9 92 5 . 3 7 92 5 . 4 92 5 . 3 4 92 5 . 3 92 5 . 4 9 92 5 . 5 92 5 . 6 2 92 5 . 6 92 5 . 4 6 92 5 . 5 92 5 . 2 8 92 5 . 3 92 5 . 0 6 92 5 . 1 92 4 . 7 6 92 4 . 8 92 4 . 3 5 92 4 . 4 92 3 . 9 3 92 3 . 9 92 3 . 7 2 92 3 . 7 7+508+009+0010+0011+0012+0013+0014+0015+00 EXISTING & PROPOSED GROUND EX 6" CIP WM EX 8" PVC SAN EX 15" RCP STM PAVEMENT, 5 INCHES OF BITUMINOUS OVER 8 INCHES OF APPARENT AGGREGATE BASE FILL: POORLY GRADED SAND (SP), FINE-GRAINED, BROWN, MOIST POORLY GRADED SAND (SP), FINE-GRAINED, BROWN TO LIGHT BROWN, MOIST, LOOSE (LACUSTRINE) ST-3 1.1 2.4 10.4 N 26 6 10 10 10 EX 1" WM SERVICE ST-3 POWER POLE (TYP.) P S U S X C C X X X X X X X X X X X X X X G G G G G G X X X X X X X X X X X X X X C C C l l l l OU OU OU OU OU OU OU OU OU OU OU OU OU OUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOU G G G G G G C C C C C C C C C C C C OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU >>>>>> >> >> >> >> >> >> >> >> >> >> >> >> > > > > > > > > > > > > > > > > > > >> > > > > l l > > > > > F - D F- D F- D F- D F-D F- D C-D C - D C - D C - D C-D C-D C- D C-D C-D C-D E-D E-D E-D G - D G - D OU OU OU OU OU OU OU l l l l 8+00 9+00 10+00 11+00 12+00 13+00 14+00 15+00 D l l l ll l l l l l l l l l G R A N T R D R C4.02 SANITARY FORCEMAIN PLAN & PROFILE AND RESTORATIONFEETSCALE 0 25 50 HORZ. FEETSCALE 0 5 10 VERT. 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.comR SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 1 1 3 1 5 1 1 \ C A D \ C 3 D \ 1 3 1 5 1 1 _ C _ 4 X X . d w g 1/ 3 0 / 2 0 2 5 1 : 5 8 : 3 4 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS ARDEN HILLS FORCEMAIN REHAB PROJECT 0T1131511DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. RYAN PETERSON 42844 02/10/2025 AAA AAA RP 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.comR SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 1 1 3 1 5 1 1 \ C A D \ C 3 D \ 1 3 1 5 1 1 _ C _ 4 X X . d w g 1/ 3 0 / 2 0 2 5 1 : 5 8 : 3 4 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS ARDEN HILLS FORCEMAIN REHAB PROJECT 0T1131511DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. RYAN PETERSON 42844 02/10/2025 AAA AAA RP LEGEND DISTURBANCE LIMITS OPEN-CUT INSTALLATION METHOD HDD INSTALLATION METHOD POWER POLE (TYP.) ALL AREAS TO HAVE EROSION CONTROL MEASURES IN PLACE AS APPROVED BY ENGINEER PRIOR TO DISTURBING EXISTING CONDITION. LOCATE TRANSMISSION LINE GROUND CABLE AND RODS PRIOR TO CONSTRUCTING FORCEMAIN (INCIDENTAL) LOCATE TRANSMISSION LINE GROUND CABLE AND RODS PRIOR TO CONSTRUCTING FORCEMAIN (INCIDENTAL) COORDINATE PROTECTION OF COMMUNICATION STRUCTURE DURING CONSTRUCTION OF SANITARY SEWER FORCEMAIN. CONTACT TERRA TECHNOLOGIES/ LUMEN AT BOB JENSEN (651) 335-8103. POTHOLE COMMUNICATION MANHOLE TO EXPOSE FULL WIDTH. ADJUST FORCEMAIN ALIGNMENT AS NECESSARY TO PROTECT COMMUNICATION MANHOLE. SHORING OF MANHOLE MAY BE NECESSARY. INCIDENTAL 250 LF 10" HDPE @ -0.88% WITH 2 TRACER C A B L E S 480 LF 10" HDPE @ -0.50% WITH 2 TRACER CABLES 895 900 905 910 915 920 925 930 935 940 945 895 900 905 910 915 920 925 930 935 940 945 92 3 . 7 2 92 3 . 7 92 3 . 5 4 92 3 . 5 92 3 . 5 3 92 3 . 5 92 3 . 8 3 92 3 . 8 92 4 . 2 3 92 4 . 2 92 3 . 9 1 92 3 . 9 92 3 . 8 8 92 3 . 9 92 4 . 4 0 92 4 . 4 92 4 . 2 3 92 4 . 2 92 4 . 1 1 92 4 . 1 92 4 . 1 0 92 4 . 1 92 4 . 1 9 92 4 . 2 92 4 . 3 7 92 4 . 4 92 4 . 8 0 92 4 . 8 92 5 . 8 2 92 5 . 8 92 6 . 4 4 92 6 . 4 92 6 . 3 8 92 6 . 4 92 6 . 4 4 92 6 . 4 92 6 . 3 8 92 6 . 4 92 6 . 4 0 92 6 . 4 92 6 . 4 0 92 6 . 4 92 6 . 3 6 92 6 . 4 92 6 . 1 7 92 6 . 2 92 6 . 0 4 92 6 . 0 92 5 . 6 1 92 5 . 6 92 5 . 2 2 92 5 . 2 92 5 . 0 6 92 5 . 1 92 4 . 8 6 92 4 . 9 92 4 . 6 8 92 4 . 7 92 4 . 7 5 92 4 . 7 92 4 . 7 6 92 4 . 8 15+0016+0017+0018+0019+0020+0021+0022+0022+50 EXISTING & PROPOSED GROUND EX 8" PVC SAN EX 12" DIP WM EX 1" WM SERVICE PAVEMENT, 4 INCHES OF BITUMINOUS OVER 10 INCHES OF APPARENT AGGREGATE BASE POORLY GRADED SAND (SP) FINE-GRAINED, BROWN, MOIST, LOOSE TO MEDIUM DENSE (LACUSTRINE) ST-2 1.2 10.3 N 18 12 8 9 10 EX 6" CIP WM R= 924 I= 10" HDPE 914.80' NE I= 10" HDPE 914.80' SW EX 10" DIP SAN FM SNAKE PIT TRACER ACCESS AIR RELEASE MANHOLE EX 1" WM SERVICE ST-2 ST-1 V H C F F WS S C P P P O U OU l l l l l G G G G G G G X X X X X X X X X X X X G G G G l l l l l O U O U O U O U l l l l l l l l l l l l l l l l l l l l l l l l l l l l l G G G G G l X X X X X X X X X X X X OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU > > > > > > >>> > > > > > > > >>>>>>>>>>>>>>>> > > > > l l l l l l l l l l C - D C - D C-D E - D E - D E - D G-D 15+0016+0017+0018+0019+0020+00 21+00 22+00 l ll ll l N O B L E R D R C4.03 SANITARY FORCEMAIN PLAN & PROFILE AND RESTORATIONFEETSCALE 0 25 50 HORZ. FEETSCALE 0 5 10 VERT. 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.comR SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 1 1 3 1 5 1 1 \ C A D \ C 3 D \ 1 3 1 5 1 1 _ C _ 4 X X . d w g 1/ 3 0 / 2 0 2 5 1 : 5 8 : 3 7 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS ARDEN HILLS FORCEMAIN REHAB PROJECT 0T1131511DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. RYAN PETERSON 42844 02/10/2025 AAA AAA RP LEGEND DISTURBANCE LIMITS OPEN-CUT INSTALLATION METHOD HDD INSTALLATION METHOD 65 SY- ROAD RESTORATION 34 LF- CURB RESTORATION 33 SY- TURF RESTORATION 46 LF 10" HDPE FM W/ 2 TRACER WIRES AIR RELEASE MH POWER POLE (TYP.) ALL AREAS TO HAVE EROSION CONTROL MEASURES IN PLACE AS APPROVED BY ENGINEER PRIOR TO DISTURBING EXISTING CONDITION. LOCATE TRANSMISSION LINE GROUNDING CABLE AND RODS PRIOR TO CONSTRUCTING FORCEMAIN (INCIDENTAL) LOCATE TRANSMISSION LINE GROUNDING CABLE AND RODS PRIOR TO CONSTRUCTING FORCEMAIN (INCIDENTAL) VERIFY EXISTING SANITARY SEWER FORCEMAIN ELEVATION PRIOR TO INSTALLATION OF NEW FORCEMAIN (INCIDENTAL) SNAKE PIT TRACER CONNECTION ACCESS POINTACCESS PIT PROTECT CATCH BASIN AND STORM SEWER PIPE REPLACE LANDSCAPING VIA LANDSCAPE ALLOWANCE 50 SF INTEGRAL CONCRETE FLUME 5 TONS CL III RIP RAP W/ GEOTEXTILE FABRIC 560 LF 10" HDPE @ 0.14% WITH 2 TRACER CABLES 115 LF 10" HDPE @ -0.88% WITH 2 TRACER CABLES 895 900 905 910 915 920 925 930 935 940 895 900 905 910 915 920 925 930 935 940 92 5 . 0 6 92 5 . 1 92 4 . 8 6 92 4 . 9 92 4 . 6 8 92 4 . 7 92 4 . 7 5 92 4 . 7 92 4 . 7 6 92 4 . 8 92 4 . 8 4 92 4 . 8 92 5 . 1 4 92 5 . 1 92 5 . 9 3 92 5 . 9 92 5 . 8 9 92 5 . 9 21+5022+0023+0024+0025+0026+00 EXIST PROPOSED GROUND EX 18" RCP STM 1.2 10.3 ST-1 N 15 9 11 11 11 42' - EX 8" PVC @ 0.04% EX 8" PVC PAVEMENT, 4 INCHES OF BITUMINOUS OVER 10 INCHES OF APPARENT AGGREGATE BASE POORLY GRADED SAND (SP) FINE-GRAINED, BROWN, MOIST, LOOSE TO MEDIUM DENSE (LACUSTRINE) R= 924.95 I= 911.60 15" S GRAVITY I= 911.82 8" E GRAVITY I= 911.67 10" W GRAVITY I= 912.10 10" N FM (VERIFY EXISTING ELEVATION) SNAKE PIT TRACER ACCESS TERMINATE TRACER WIRES AT SNAKE PIT ACCESS ST-1 F V H C F F S D U S S S WS O U O U O U OU O U O U OU OU OU OU OU OU l l l l l l F F F F F F l l l l l l l l G G G G G G G X X X X X X l l l l l l lOUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOUOU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU > > > > > > > > >> >> >> > > > > > > > > > > > > > > > > > > l l l l l l l l l l C-D C-D C-D C-D C-D C-D F-D F-D F-D F-D F-D F-D C - D C - D C-D C-D C-D C-D G-D G-D G-D G-D G-D G - D G - D G - D G-D G - D G - D G - D 22+00 23+0024+0024+82.66 S T O W E A V E R C4.04 SANITARY FORCEMAIN PLAN & PROFILE AND RESTORATIONFEETSCALE 0 25 50 HORZ. FEETSCALE 0 5 10 VERT. 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.comR SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 1 1 3 1 5 1 1 \ C A D \ C 3 D \ 1 3 1 5 1 1 _ C _ 4 X X . d w g 1/ 3 0 / 2 0 2 5 1 : 5 8 : 4 0 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS ARDEN HILLS FORCEMAIN REHAB PROJECT 0T1131511DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. RYAN PETERSON 42844 02/10/2025 AAA AAA RP LEGEND DISTURBANCE LIMITS OPEN-CUT INSTALLATION METHOD HDD INSTALLATION METHOD 10 LF 6" DIP WM 1 EA HYDRANT 1 EA 8" X 6" TEE 1 EA 6" GV & BOX 2 EA CONNECT TO EX WM 80 LF 10" HDPE FM W/ 2 TRACER WIRES 2 EA 10" 11.5° BEND 1 EA 10" 22.5° BEND 110 SY- ROAD RESTORATION 45 SY- TRAIL RESTORATION (ASPHALT) 122 SY TURF RESTORATION 30 SF 6" CONCRETE WALK 20 SF- TRUNCATED DOMES RESTORATION 30 LF 4" DOUBLE SOLID YELLOW 360 SF PAVEMENT MARKINGS SEE INSET B ON SHEET NUMBER C4.05 ALL AREAS TO HAVE EROSION CONTROL MEASURES IN PLACE AS APPROVED BY ENGINEER PRIOR TO DISTURBING EXISTING CONDITION. WORK WITH XCEL ENERGY TO SUPPORT POWER POLE (INCIDENTAL) RECONSTRUCT MH 13.0 LF SNAKE PIT TRACER CONNECTION ACCESS POINT ACCESS PIT PROTECT COMMUNICATION FACILITIES (INCIDENTAL) CLVT CPM V V LL O U O U O U O U O U l l l l l l l l l l l l l l l l l l l l l l l l l l l OU OU OU OU OU OU > > > > > > > > > > > > > > > > > > > > > >>>> >>>>>> l l l l E- D E- D E- D E- D E- D E- D E- D E- D E- D E- D E- D E- D E- D E-D E-D E- D E- D E-D E-D E-D E-D E-D E-D E-D E-D E-D E-D E-D E-D E-D E-D E-D E-D E-D SS >> >> >> 0 + 0 0 1+00 l l l l l l l l l l l l l ll ll l l l l ll l ST - 1 V HCFF S D U S OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU l l l l l l l F F F F F F F F F F F F F F F F F F F F F F F F F F l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l GGGGGGG G G G G GGGG l l l l OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU OU >>>>>>>>>>>>>>>>>> >> >> >> >> >> >> >> >> >> >> >> >>>> > > > > > >>>>>>>>>>>>> >>>>>>>>>> ll C - D C - D C - D C - D C - D C - D C - D C - D C - D C - D C - D C - D C - D C - D C - D G-D G-D G - D G - D G - D G - D G - D G - D G - D G - D G - D G - D G - D G-D G-D G-D G-D G-D G-D G-D G- D G- D G- D G- D G- D G- D G-D G-D G-D G-D G-D G-D G-D G-D G-D G- D 23 + 0 0 l l l l l l l l l l l l l l l l l l l l l l l l 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.comR SHEET B o l t o n & M e n k , I n c . 20 2 5 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 1 1 3 1 5 1 1 \ C A D \ C 3 D \ 1 3 1 5 1 1 _ C _ 4 X X . d w g 1/ 3 0 / 2 0 2 5 1 : 5 8 : 4 5 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS ARDEN HILLS FORCEMAIN REHAB PROJECT 0T1131511DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. RYAN PETERSON 42844 02/10/2025 AAA AAA RP R C4.05 SANITARY FORCEMAIN PALN & PROFILE AND RESTORATIONFEETSCALE 0 25 50 HORZ. INSET A INSET B FEETSCALE 0 5 10 VERT. Page 1 of 2 CONSENT ITEM – 8L MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: 2025 Capital Equipment Replacement – Bobcat Toolcat Replacement Budgeted Amount: Actual Amount: Funding Source: $55,000 (net) $45,572.50 (net) (After trade credit) Equipment Replacement Fund Council Should Consider Motions to approve, table, or deny the following: • Authorization to purchase new Bobcat Toolcat with cab, front bucket, and dump body. Background/Discussion At the November 12th, 2024 Work Session, Council discussed the 2025 Proposed Budget and CIP which included the Public Works Equipment Purchases. The 2025-2029 Capital Improvement Plan (CIP) includes replacement of Unit 461, 2020 Bobcat Toolcat. Attachment A is the CIP detail sheet which includes the latest equipment hours, preventative maintenance, and repair costs. Staff recommends replacement of the Toolcat on the current state contract pricing to avoid increased costs in 2025 of 3%. It should also be noted this piece of equipment is used as a primary trails and sidewalk maintenance equipment in the winter and used multiple days a week across all departments in the summer months. That being said, to reduce down time and maximize resale return, Staff recommend that the toolcat be replaced on a 5-year cycle. Page 2 of 2 Public Works staff received the quote supplied by Tri State Bobcat. The quote includes state contract pricing and a lead time of 90 days for delivery. The Equipment CIP detail sheet (Attachment A) outlines the current hours, maintenance, and repair costs over the last three years. Budget Impact The 2025 Equipment CIP has a budgeted total replacement of a Bobcat Toolcat as $80,000 with a trade in credit of $25,0 00, for a total net budget of $55,000. Tri State Bobcat Quote (includes $33,000 trade in credit) - $45,572.50 Net Total - $45,572.50 The net total cost indicates the Toolcat replacement is $9,427.50 under budget. Attachments Attachment A - 2025 Equipment CIP Detail Sheet Attachment B - Tri State Bobcat Quote Produced Using the Plan-It Capital Planning Software 8 PW currently owns 2 Toolcat's and the primary purpose is snow removal along sidewalks and park trails. During the winter months, the machines are cleaned but salt and the heavy load out on the machine equates to costly repairs and down time. The machine is also used in the summer months on a weekly basis. Trade in value of a Toolcat at 800 hours of use or less is much more desirable in the used equipment market. Asset 461 current trade in value is $33,000. This is a return of nearly 50% what a new unit costs on state contract. Equipment repair costs from 2020-2024 total - $6,934 Toolcat Duties: Daily rink cleaning/snow removal Snow removal sidewalks/trails citywide Push back snow banks Trail sweeping Fertilizing Weed management/spraying Justification Capital Improvement Plan 2025 thru 2029 Department Equipment City of Arden Hills, Minnesota Contact Public Works Director Type Equipment Useful Life 5 Category Equipment: Public Works TCAAP No Priority 2 Very Important Description Total Project Cost: $162,400 Replace 2020 Bobcat Toolcat #461. Hours 750 Estimated auction return $25,000 Parts & Labor Costs: PM Repairs 2023 - $1,725 $1,123 $602 2024 - $2,030 $560 $1,840 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 80,000 80,000 Total 80,000 80,000 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building Replacement Fund 55,000 55,000 Trade-In Value 25,000 25,000 Total 80,000 80,000 Time efficiency resulting in labor savings. Budget Impact/Other Project # 25-Eqp-004 Project Name Replace 2020 Bobcat Toolcat #461 Page 1 of 2 CONSENT ITEM – 8M MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: 2025 Capital Equipment Replacement – Unit 431, 2009 Sterling Tanker Budgeted Amount: Actual Amount: Funding Source: $144,500 (2026 CIP) $134,135 (net) (2027 CIP) $ 239,827.40 (net) (After estimated auction) Equipment Replacement Fund Total: $278,635 Council Should Consider Motions to approve, table, or deny the following: • Authorization to order a 2026 Mack cab/chassis for delivery in 2026. • Authorizing the tanker buildout to begin in 2026 with a final completion delivery in 2027. Background/Discussion At the November 12th, 2024 Special Work Session, Council discussed the 2025 Proposed Budget and CIP which included the Public Works Equipment Purchases. The 2026 Capital Improvement Plan (CIP) includes replacement of Unit 431, 2009 Sterling tanker truck. Attachment A is the CIP detail sheet which includes the latest vehicle mileage and repair costs. Due to a 12 to 16-month lead time from Mack and a planned 3% increase to 2026 pricing, Staff recommends ordering the truck in 2025 for 2026 delivery/invoicing of the cab and chassis. A final buildout is recommended to take place in 2026 with delivery/invoicing in 2027. Page 2 of 2 Public Works staff received quotes to build a new tanker truck to replace Unit 431. The cab and chassis price are $138,271.20 per the MN State Contract pricing (Attachment B). Staff was informed of an approximate lead time from Nuss Truck and Equipment, which is 12 to 16- months for cab and chassis delivery and a 10 to 12-month window for the tanker upfitting. Staff recommends replacement of Unit 431, 2009 Sterling tanker truck to ensure timely delivery by spring of 2027, also to get ahead of potential high-cost repairs, utilize 2025 contract pricing, and anticipate an approximate auction value of $25,000. Preventative maintenance costs from 2022 to current total-$1,303 and repair costs from 2022 to current total $21,609. Typically, the frequency of repairs will increase with the age of the equipment. An additional consideration is parts availability. The Sterling truck line was discontinued in 2010. Although Sterling hasn’t been produced for quite some time, parts became difficult to source by 2021. The replacement 2026 Mack tanker is equipped with a 2000-gallon water tank, front turret nozzle, front and rear duckbill nozzles, a heated rear cabinet with accessory hose real and water pump. This truck is assigned to primarily to parks and is also used in streets, and sanitary sewer. Specific tasks include- watering trees/gardens, ice rink flooding, street sweeping, sanitary sewer cleaning operations, and mobile pressure washer tasks. Budget Impact (Attachment B) 2026 Mack Cab and Chassis furnished from Nuss Truck and Equipment (payable in 2026) $138,271.20 (Attachment C) Tanker Upfitting furnished from STEP Equipment (payable in 2027) $126,556.20 Total Cost: $ 264,827.40 Purple Wave Auction Estimate for Unit 85431: $25,000 Net Cost: $239,827.40 The Capital Improvement Program for equipment purchases includes a combined budget of $303,635 with an estimated trade in value of $25,000 which equates to a net cost of $278,635 for replacement of Unit 431 between 2026 and 2027. After receiving actual quotes and researching current auction prices, the purchase of the new 2026 Mack Cab and Chassis Tanker Truck equipped with water tanker upfitting is $264,827.40 and the auction estimate is $25,000, which equates to a net cost of $239,827.40. This is $38,807.60 under budget. Attachments Attachment A: 2026, 2027 Equipment Replacement CIP Detail Sheet Attachment B: 2026 Mack Cab and Chassis furnished by Nuss Truck and Equipment Attachment C: Tanker Upfitting furnished by STEP Equipment Produced Using the Plan-It Capital Planning Software 17 Current vehicle will be 18 years old in 2027. Corrosion due to winter operations and availability of parts. Parts and labor costs: 2018 - $2,112 2019 - $2,618 2020 - $3,303 2021 - $2,060 2022 - $5,613 - PM: $600; Repairs $5,013 2023 - $323 - PM: $323; Repairs $10,900 2024 – current - PM: $380; Repairs $5,606 Duties: Watering trees/gardens Filling garden barrels Assisting with sewer cleaning operations Pressure washing water source Rink flooding Assist with street sweeping Justification Capital Improvement Plan 2025 thru 2029 Department Equipment City of Arden Hills, Minnesota Contact Community Devl Dir Type Equipment Useful Life 10 Category Vehicles TCAAP No Priority 3 Important Description Total Project Cost: $303,635 Replace 2009 1,500 gallon tanker truck used for watering, sweeping, dust control and rink flooding. Mileage 28,500 Hours 3,610 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 144,500 159,135 303,635 Total 144,500 159,135 303,635 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building Replacement Fund 144,500 134,135 278,635 Trade-In Value 25,000 25,000 Total 144,500 159,135 303,635 Budget Impact/Other Project # 27-EqpV-001 Project Name Replace 2009 Sterling Acterra Truck #431 Print Date & Time 2/5/2025 11:10 VENDOR NAME MAKE AND MODEL This section for use when ordering WB 175" CA 109"Grand Total 138,271.20$ AF 63" Rear Ratio 4.33 Cab Color Mack White (P9188) Wheel Color Aluminum Notes Code Spec #Description Qty 2025 Price Subtotal 002EO2 1.0 Price for Base Unit:1 110,655.00$ 110,655.00$ 2.0 FRAME OPTIONS 1 AOXF3X 2.1 Front frame extension 1,210.00$ -$ 12XCNX 2.2 Custom hole punching in frame 100.00$ -$ 4DXZ1X 2.3 Deduct for no front bumper (65.00)$ -$ 4YAAX 2.4 Frame fastener option (bolt or huck spun)1 STD 2.5 Frame, R.B.M., S.M., PSI, CT MC 2.6 2,120,000 17.7 120,000 87 - 112 CA (64.00)$ -$ MC 2.7 2,120,000 17.7 120,000 113 - 133 CA STD MC 2.8 2,120,000 17.7 120,000 134 - 152 CA 107.00$ -$ MC 2.9 2,120,000 17.7 120,000 153 - 199 CA 406.00$ -$ MC 2.10 2,120,000 17.7 120,000 200 - 236 CA 482.00$ -$ MC 2.11 2,470,000 20.6 120,000 87 - 112 CA 176.00$ -$ MC 2.12 2,470,000 20.6 120,000 113 - 133 CA 240.00$ -$ MC 2.13 2,470,000 20.6 120,000 134 - 152 CA 347.00$ -$ MC 2.14 2,470,000 20.6 120,000 153 - 199 CA 646.00$ -$ MC 2.15 2,470,000 20.6 120,000 200 - 236 CA 722.00$ -$ MC 2.16 2.820,000 23.5 120,000 87 - 112 CA 1 521.00$ 521.00$ MC 2.17 2.820,000 23.5 120,000 113 - 133 CA 585.00$ -$ MC 2.18 2.820,000 23.5 120,000 134 - 152 CA 692.00$ -$ MC 2.19 2.820,000 23.5 120,000 153 - 199 CA 991.00$ -$ MC 2.20 2.820,000 23.5 120,000 200 - 236 CA 1,067.00$ -$ MC 2.21 3,160,000 26.3 120,000 87 - 112 CA 744.00$ -$ MC 2.22 3,160,000 26.3 120,000 113 - 133 CA 808.00$ -$ MC 2.23 3,160,000 26.3 120,000 134 - 152 CA 915.00$ -$ MC 2.24 3,160,000 26.3 120,000 153 - 199 CA 1,214.00$ -$ MC 2.25 3,160,000 26.3 120,000 200 - 236 CA 1,290.00$ -$ 2.26 DOUBLE FRAME - PARTIAL IC REINFORCEMENT MC 2.27 3,230,000 26.9 120,000 87 - 112 CA 801.00$ -$ MC 2.28 3,230,000 26.9 120,000 113 - 133 CA 865.00$ -$ MC 2.29 3,230,000 26.9 120,000 134 - 152 CA 972.00$ -$ MC 2.30 3,230,000 26.9 120,000 153 - 199 CA 1,214.00$ -$ MC 2.31 3,230,000 26.9 120,000 200 - 236 CA 1,290.00$ -$ MC 2.32 3,580,000 29.8 120,000 87 - 112 CA 1,041.00$ -$ MC 2.33 3,580,000 29.8 120,000 113 - 133 CA 1,105.00$ -$ MC 2.34 3,580,000 29.8 120,000 134 - 152 CA 1,212.00$ -$ MC 2.35 3,580,000 29.8 120,000 153 - 199 CA 1,511.00$ -$ MC 2.36 3,580,000 29.8 120,000 200 - 236 CA 1,587.00$ -$ MC 2.37 3,920,000 32.7 120,000 87 - 112 CA 1,376.00$ -$ MC 2.38 3,920,000 32.7 120,000 113 - 133 CA 1,450.00$ -$ MC 2.39 3,920,000 32.7 120,000 134 - 152 CA 1,657.00$ -$ MC 2.40 3,920,000 32.7 120,000 153 - 199 CA 1,856.00$ -$ MC 2.41 3,920,000 32.7 120,000 200 - 236 CA 1,932.00$ -$ MC 2.42 4,260,000 35.5 120,000 87 - 112 CA 1,832.00$ -$ MC 2.43 4,260,000 35.5 120,000 113 - 133 CA 1,673.00$ -$ MC 2.44 4,260,000 35.5 120,000 134 - 152 CA 2,003.00$ -$ MC 2.45 4,260,000 35.5 120,000 154 - 199 CA 2,301.00$ -$ MC 2.46 4,260,000 35.5 120,000 200 - 236 CA 2,384.00$ -$ 2.47 DOUBLE FRAME - FULL IC REINFORCEMENT MC 2.48 3,230,000 26.9 120,000 87 - 112 CA 1,001.00$ -$ MC 2.49 3,230,000 26.9 120,000 113 - 133 CA 1,065.00$ -$ MC 2.50 3,230,000 26.9 120,000 134 - 152 CA 1,172.00$ -$ MC 2.51 3,230,000 26.9 120,000 153 - 199 CA 1,414.00$ -$ MC 2.52 3,230,000 26.9 120,000 200 - 236 CA 1,490.00$ -$ MC 2.53 3,580,000 29.8 120,000 87 - 112 CA 1,241.00$ -$ MC 2.54 3,580,000 29.8 120,000 113 - 133 CA 1,305.00$ -$ SINGLE AXLE CAB/CHASSIS Exhibit D: Price Schedule NUSS TRUCK & EQUIPMENT 2026 MACK GRANITE 42BR (T) SA CITY OF ARDEN HILLS (STEPP SSF-2000 Street Flusher), 1.15.25(NUSS2024000653D865) MC 2.55 3,580,000 29.8 120,000 134 - 152 CA 1,412.00$ -$ MC 2.56 3,580,000 29.8 120,000 153 - 199 CA 1,711.00$ -$ MC 2.57 3,580,000 29.8 120,000 200 - 236 CA 1,787.00$ -$ MC 2.58 3,580,000 29.8 120,000 87 - 112 CA 1,576.00$ -$ MC 2.59 3,580,000 29.8 120,000 113 - 133 CA 1,650.00$ -$ MC 2.60 3,580,000 29.8 120,000 134 - 152 CA 1,857.00$ -$ MC 2.61 3,580,000 29.8 120,000 153 - 199 CA 2,056.00$ -$ MC 2.62 3,580,000 29.8 120,000 200 - 236 CA 1,787.00$ -$ MC 2.63 3,920,000 32.7 120,000 87 - 112 CA 1,576.00$ -$ MC 2.64 3,920,000 32.7 120,000 113 - 133 CA 1,650.00$ -$ MC 2.65 3,920,000 32.7 120,000 134 - 152 CA 1,857.00$ -$ MC 2.66 3,920,000 32.7 120,000 153 - 199 CA 2,056.00$ -$ MC 2.67 3,920,000 32.7 120,000 200 - 236 CA 2,132.00$ -$ MC 2.68 4,260,000 35.5 120,000 87 - 112 CA 2,032.00$ -$ MC 2.69 4,260,000 35.5 120,000 113 - 133 CA 1,873.00$ -$ MC 2.70 4,260,000 35.5 120,000 134 - 152 CA 2,203.00$ -$ MC 2.71 4,260,000 35.5 120,000 153 - 199 CA 2,501.00$ -$ MC 2.72 4,260,000 35.5 120,000 200 - 236 CA 2,584.00$ -$ 2.73 TRIPLE FRAME - FULL IC REINFORCEMENT MC 2.74 5,688,000 47.4 120,000 87 - 112 CA 4,960.00$ -$ MC 2.75 5,688,000 47.4 120,000 113 - 133 CA 5,024.00$ -$ MC 2.76 5,688,000 47.4 120,000 134 - 152 CA 5,131.00$ -$ MC 2.77 5,688,000 47.4 120,000 153 - 199 CA 5,430.00$ -$ MC 2.78 5,688,000 47.4 120,000 200 - 236 CA 5,506.00$ -$ 4DXM2X 2.79 Flush bright finish channel steel 113.00$ -$ 4DXM6X 2.80 Extended stylized-silver-bright finish steel w/stone guard 1,495.00$ -$ 4DXN8X 2.81 Extended - swept back steel, bright finish with stone guard - includes center tow pin 1,139.00$ -$ 4DXR1X 2.82 Mill finish, flush mounted, unpainted aluminum 68.00$ -$ 4DXN4X 2.83 Extended swept back channel steel (includes center tow pin) w/stone guard 805.00$ -$ 5DXN5X 2.84 Extended swept back channel steel with bright finish w/painted center tow pin 620.00$ -$ 4DXN6X 2.85 Extended swept back steel channel w/bright finish 258.00$ -$ 4DXM9X 2.86 Extended swept back painted steel 1 STD 4DX16X 2.87 Flush painted steel (15.00)$ -$ 4DXP1X 2.88 Flush stainless clad aluminum 143.00$ -$ 5FXA1X 2.89 Plate type radiator guard 105.00$ -$ 5FXA2X 2.90 Bright finish plate type radiator guard 258.00$ -$ B28018 2.91 Rust Protection Between Frame Rails & Liners 633.00$ -$ 281AA4 2.92 BOC crossmember, steel HD back to back channel intermediate 129.00$ -$ 281AA6 2.93 BOC & intermediate crossmember, HD I-Beam 211.00$ -$ 2.99 1 3.0 FRONT AXLE/SUSPENSION/BRAKE/OPTION 1 MC 3.1 Set Back Axle option 1 STD 240AA6 3.2 12,000 front axle & matching suspension - Mack FXL12 STD 240AA7 3.3 14,600 front axle & matching suspension - Mack FXL14.6 771.00$ -$ 240AA2 3.4 16,000 front axle and matching suspension 1 999.00$ 999.00$ 240AA3 3.5 18,000 front axle and matching suspension - Mack FXL18 1,361.00$ -$ 240AA5 3.6 20,000 front axle and matching suspension - Mack FXL20 2,147.00$ -$ 1KAA1X 3.7 23,000 front axle and matching suspension - Mack FXL23 2,448.00$ -$ 1KAA1X 3.8 Heavy duty front axle shocks 1 STD N/A 3.9 Front stabilizer bar No Bid N/A 3.10 Right hand air bag suspension per Spec 3.7, Driver controlled No Bid N/A 3.11 Left air bag suspension per Spec 3.7, Driver controlled No Bid N/A 3.12 Front axle lubrication cap with slotted venthole No Bid 245AB0 3.13 Front brake dust shields 1 22.00$ 22.00$ YHXB1X 3.14 Dual front auxiliary steering gear 1 661.00$ 661.00$ YHXA1X 3.15 RH spring build up for wing plow application 91.00$ -$ MOD01D 3.16 LH spring build up for wing plow application 91.00$ -$ PK7137 3.17 All wheel drive front axle 43,000.00$ -$ 0KXB1X 3.18 Twin Steer Front Axle 18,500.00$ -$ U3XA5X 3.19 Aluminum front hubs 103.00$ -$ MC 3.20 Centerfuse outboard mounted brake drums 252.00$ -$ MC 3.21 Multileaf front spring ILO taperleaf (2 leaf spring)35.00$ -$ MC 3.22 HD mulitileaf front spring ILO taperleaf (2 leaf spring)65.00$ -$ 2410L1 3.23 HD taperleaf (3 leaf spring) ILO of taperleaf (2 leaf spring)65.00$ -$ U0AB1X 3.24 Meritor EX+ Air Disc Brakes requires Meritor rear brakes 653.00$ -$ U0AB8X 3.25 Meritor front slack adjustors - Need same slack on rear axle 1.00$ -$ U0AA1X 3.26 Meritor front slack with stainless steel pins 1 58.00$ 58.00$ U0AA8X 3.27 Haldex front slack adjustors - Need same slack adjustor on rear axle STD MC 3.28 Haldex front slack with stainless steel pins 67.00$ -$ 3.99 1 4.0 4.0 SINGLE REAR AXLE/SUSPENSION/BRAKE/OPTIONS 1 N/A 4.1 17,500# driver differential locking rear axle and matching suspension No Bid N/A 4.2 19,000# rear axle & matching suspension No Bid N/A 4.3 19,000# driver differential locking rear axle and matching suspension No Bid MC 4.4 21,000# rear axle and matching suspension (480.00)$ -$ MC 4.5 21,000# driver differential locking rear axle and matching suspension 82.00$ -$ N/A 4.6 22,000# rear axle and matching suspension No Bid N/A 4.7 22,000# driver differential locking rear axle and matching suspension No Bid 252AA8 4.8 23,000# rear axle and matching suspension: Mack RA23R Rear Axle & 23,000lb Multileaf Rear Suspension STD MC 4.9 23,000#driver differential locking rear axle and matching suspension: Mack RA23R Rear Axle & 23,000lb Multileaf Rear Suspension 1 562.00$ 562.00$ 252AB2 4.10 26,000# rear axle and matching suspension: Mack RA26R Rear Axle & 26,000lb Multileaf Rear Suspension 852.00$ -$ MC 4.11 26,000#driver differential locking rear axle and matching suspension: Mack RA26R Rear Axle & 26,000lb Multileaf Rear Suspension 1,414.00$ -$ MC 4.12 Meritor RS23160 rear axle and 26,000# rear suspension, driver diff. lock. 420.00$ -$ N/A 4.13 17,500# air suspension in lieu of springs No Bid N/A 4.14 19,000# air suspension in lieu of springs No Bid N/A 4.15 21,000# air suspension in lieu of springs No Bid N/A 4.16 22,000# air suspension in lieu of springs No Bid 260AA7 4.17 23,000# air suspension in lieu of springs: AL-231 322.00$ -$ N/A 4.18 26,000# air suspension in lieu of springs No Bid ZAX99X 4.19 Dash mounted air dump system 14.00$ -$ 76AB1X 4.20 ½ round universal joints 1 STD 195AB3 4.21 Spicer 1810 HD drive line with half round universal joints 126.00$ -$ 1KAA1X 4.22 Rear axle heavy duty shocks 1 STD N/A 4.23 Rear auxiliary spring, 4500#No Bid N/A 4.24 Rear stabilizer bar No Bid UEXA1X 4.25 Rear brake dust shield 22.00$ -$ 252AA5 4.26 Mack RA23R 23,000 lbs rear axle 1 STD 252AB1 4.27 Meritor RS-30-185 30,000 lbs rear axle 1,812.00$ -$ 118AA5 4.28 Mack interwheel power didiver for RA23R axle 1,588.00$ -$ 018AB7 4.29 Mack 181 Series Carrier 438.00$ -$ 254AB4 4.30 Driver controlled interwheel differential lock 562.00$ -$ MC 4.31 Meritor RS-23-160 rear axle and 30,000# rear suspension, driver diff. lock.643.00$ -$ 254AB3 4.32 Tractech No-Spin both axle 1,314.00$ -$ 260AK0 4.33 23,000 lbs Mack Multileaf spring with helper 1 130.00$ 130.00$ 260AA4 4.34 26,000 lbs Mack Multileaf spring with helper 165.00$ -$ 260AB2 4.35 30,000 lbs Mack Multileaf spring with helper 515.00$ -$ 260AA6 4.36 30,000 lbs Mack Multileaf spring 385.00$ -$ 260AA7 4.37 Mack AL231 air ride suspension 120.00$ -$ 260AB5 4.38 Neway 30,000 lbs AD-130 air ride suspension 2,797.00$ -$ 6MAC1X 4.39 Meritor wide track axle 600.00$ -$ 195AB0 4.40 Meritor 18 MXL extended lube 1 39.00$ 39.00$ 195AA9 4.41 Meritor 176 MXL extended lube 38.00$ -$ 195AB5 4.42 Dana-spicer SPL170XL Lite extended lube series 361.00$ -$ 195AB6 4.43 Dana-spicer SPL250XL Lite extended lube series 493.00$ -$ 195AB7 4.44 Dana-spicer SPL250HDXL Lite extended lube series 502.00$ -$ 1950K5 4.45 Dana-spicer SPL350XL Lite extended lube series 1,007.00$ -$ 195025 4.46 Dana-spicer SPL350HDXL Lite extended lube series 1,262.00$ -$ U1AA1X 4.47 Haldex automatic rear slack adjustor STD U1AA8X 4.48 Haldex automatic rear slack adjustor with stainless steel pins 267.00$ -$ U1AB1X 4.49 Meritor automatic rear slack adjustor 1.00$ -$ U1AB8X 4.50 Meritor automatic rear slack adjustor with stainless steel pins 1 267.00$ 267.00$ 0LX11X 4.51 Aluminum preset rear hubs with integrated spindle nut 22.00$ -$ 253AB3 4.52 Air Disc Brake (17") H-Type - Require Air Disc Front Brakes 1,345.00$ -$ 253AA4 4.53 Meritor rear brakes - 16.5"x 7" Q+1 STD 253AA4 4.54 Meritor 16.5"x 7" P Rear Brakes 58.00$ -$ 253AA3 4.55 Meritor 18"x 7" P Rear Brakes 53.00$ -$ 253AA5 4.56 Meritor 16.5"x 7" Heavy Duty Rear Brakes 28.00$ -$ 253AA7 4.57 Meritor 16.5"x 8-5/8" Rear Brakes 105.00$ U4XA5X 4.58 Centerifuse outboard brake drums 120.00$ -$ OLX11X 4.59 Aluminum preset hub with integrated spinle nut 19.00$ -$ 1 5.0 INTENTIONALLY LEFT BLANK:1 5.99 1 5.0 Fifth Wheel options 1 X6XA2X 5.1 Frame end tapered and open 12.00$ -$ X6XB2X 5.2 Frame end tapered and closed 30.00$ -$ 330AB7 5.3 Fixed fifth wheel - Holland FW-35 684.00$ -$ 330AE7 5.4 Mechanical slide fifth wheel - Holland FW35, Travel - 24" slide 562.00$ -$ 330AH4 5.5 Air slide fifth wheel - Holland FW35, Travel - 24" slide 986.00$ -$ 464AA5 5.6 Stainless 1/4 fenders, mounted front of tandems 127.00$ -$ 464AA2 5.7 Plastic 1/4 fenders, mounted front of tandems 110.00$ -$ WHX01X 5.8 Tractor package hookup 297.00$ -$ 7KXA3X 5.9 Behind cab deck plate 681.00$ -$ 330AB8 5.10 Holland fixed with non-tilt 5th wheel 1,385.00$ -$ 330AEF 5.11 Holland manual slide 5th wheel 537.00$ -$ 69XD3X 5.12 Mud flaps with brackets 115.00$ -$ 69XC3X 5.13 Betts B60 stainless steel angled mud flap brackets 161.00$ -$ 51XD1X 5.14 Hose tender & towel bar assembly 58.00$ -$ 5ZXB1X 5.15 Coiled trailer air hose 39.00$ -$ 2UAB1X 5.16 Coiled trailer electrical hose 44.00$ -$ OBS04S 5.17 Air Weight AW5800 onboard scales 1,118.00$ -$ 6HXBRX 5.18 Medium height 5th wheel ramp guide 228.00$ -$ 322022 5.19 Trailer hook up light 74.00$ -$ 5.99 1 6.0 TIRES/RIMS OPTIONS:1 MC 6.1 Nylon wafers or wheel guards on all wheels (10 ea.)1 51.00$ 51.00$ MC 6.2 Heavier 7500 lb. 22.5 x 8.25 Steel rims in lieu of standard 7300# rims (10 ea.) STD MC 6.3 Heavier 7500 lb. 22.5 x 8.25 Steel rims in lieu of standard 7300# rims (8 ea.) in rear only 16.00$ -$ 900AS0 6.4 11R 22.5 H front tires 142.00$ -$ 9000A0 6.5 12R 22.5 H front tires 376.00$ -$ N/A 6.6 9000 lb. 22.5 9” front steel rims, 315/80R 22.5 J front tires No Bid 900AC0 6.7 10,000 lb. 22.5 9” front steel rims, 315/80R 22.5 J front tires 569.00$ -$ 900AX0 6.8 10,500 lb. 22.5 x 12.25 front steel rims, 385/65R 22.5 J front tires 609.00$ -$ 9001W0 6.9 10,500 lb. 22.5 x 12.25 front steel rims, 425/65R 22.5 J front tires 669.00$ -$ 901AJ6 6.10 11R 22.5 H rear tires 656.00$ -$ 531AF0 6.11 7,300 lb. 24.5” x 8.25” steel front rims 5.00$ -$ 346AF5 6.12 7300 lb. 24.5” x 8.25” rear steel rims 44.00$ -$ 531AF0 6.13 8,000 lb. 24.5” x 8.25" steel front rims 10.00$ -$ 3460C6 6.14 8,000 lb. 24.5” x 8.25” steel rear rims 164.00$ -$ 9002Q0 6.15 11R 24.5 G front tires 136.00$ -$ 9002R0 6.16 11R 24.5 H front tires 166.00$ -$ 901AK7 6.17 11R 24.5 G rear tires 164.00$ -$ 901AK7 6.18 11R 24.5 H rear tires 501.00$ -$ NUS225 6.19 Steel spare rim, size 22.5 x 8.25 572.00$ -$ NUS245 6.20 Steel spare rim, size 24.5 x 8.25 660.00$ -$ NUS090 6.21 Steel spare rim, size 22.5 x 9.0 878.00$ -$ NUS225 6.22 Steel spare rim, size 22.5 x 12.25 720.00$ -$ 900AB0 6.23 12R22.5 H front tires 618.00$ -$ 901AK2 6.24 12R 22.5 H rear tires 2,137.00$ -$ 7FXC1X 6.25 Wheel lug wrench - includes handle 48.00$ -$ 5310C1 6.26 Aluminum front wheel - 22.5 x 8.25 246.00$ -$ 531AI6 6.27 Aluminum front wheel - 24.5 x 8.25 342.00$ -$ 5310N1 6.28 Aluminum front wheel - 22.5 x 9.0 475.00$ -$ 531AJ0 6.29 Aluminum front wheel - 22.5 x 12.25 387.00$ -$ 49AA1X 6.30 Polished aluminum front wheel 1 48.00$ 48.00$ 49AB1X 6.31 Dura-bright bright finish front wheels 248.00$ -$ 346AI7 6.32 Aluminum rear wheels - 22.5 x 8.25 960.00$ -$ 3460G6 6.33 Aluminum rear wheels - 24.5 x 8.25 1,120.00$ -$ 235095 6.34 Polished aluminum rear wheel all eight (8) wheels 1 320.00$ 320.00$ 2350A5 6.35 Dura-bright bright finish on all eight (8) rear wheels 1,410.00$ -$ 2350C5 6.36 Dura-bright bright finish on all four (4) outboard rear wheels 705.00$ -$ 900AA6 6.37 11R22.5 G Michelin XZE2 front tires 378.00$ -$ 900AX9 6.38 11R22.5 H Bridgestone M863 front tires 596.00$ -$ 900166 6.39 315/80R22.5 L Michelin XZUS front tires 1 532.00$ 532.00$ Substitute XDS2 or XDN2 if possible 9007766 6.40 315/80R22.5 L Continental HAU3 WT front tires 415.00$ -$ 900AW2 6.41 385/65R22.5 J Michelin XZY3 front tires 284.00$ -$ 900AW4 6.42 425/65R22.5 L Michelin XZY3 front tires 366.00$ -$ 9004X0 6.43 425/65R22.5 L Bridgestone M870 148.00$ -$ 901601 6.44 11R22.5 G Bridgestone M713 Ecopia rear tires (320.00)$ -$ 901090 6.45 11R22.5 G Bridgestone M760 Ecopia rear tires (480.00)$ -$ 901BO9 6.46 11R22.5 G Michelin X Line Energy D rear tires 605.00$ -$ 901AJ6 6.47 11R22.5 H Bridgestone M799 rear tires 220.00$ -$ 90109K 6.48 11R22.5 H Bridgestone M771 rear tires 345.00$ -$ 901BG0 6.49 11R22.5 H Michelin XDN2 rear tires 1,510.00$ -$ 901BN1 6.50 11R22.5 H Michelin XDS2 rear tires 1 2,292.00$ 2,292.00$ 9016U1 6.51 11R22.5 H Michelin X Works D 2,165.00$ -$ 9016N1 6.52 11R22.5 H Michelin Multi Energy D 818.00$ -$ 6.99 1 7.0 BRAKE SYSTEM OPTIONS:1 VHXBVX 7.1 Wabco System Saver 1200 Plus heated air dryer 1 STD UWXB1X 7.2 Manual cable drain valves on air tanks 27.00$ -$ N/A 7.3 Heated air tank No Bid UWXE3X 7.4 Auto drain valves on air tanks, heated 48.00$ -$ 300AD0 7.5 MGM type TR-T rear brake chambers 48.00$ -$ N/A 7.6 S.S. pins on slack adjuster yoke (2 ea. per yoke) For all air brake chambers No Bid N5FAJX 7.7 Inverted rear brake chamber mounting in lieu of regular mounting -$ -$ MC 7.8 Relocate air dryer 272.00$ -$ VHXBNX 7.9 Bendix AD9 heated air dryer 105.00$ -$ VHXBPX 7.10 Bendix AD-IP EP heated air dryer 320.00$ -$ 1130E3 7.11 Wabco System Saver 1200 Twin heated air dryer 683.00$ -$ UWXC1X 7.12 Petcock Dreain Valves on brake system tanks 1 STD UWXA1X 7.13 In Tank Auto heated drain valve 42.00$ -$ UWXB1X 7.14 Lanyard control on supply wet tank 16.00$ -$ MC 7.15 Lanyard control on all brake system tanks 36.00$ -$ U2XA1X 7.16 Aluminum air reservoirs 223.00$ -$ U2XA2X 7.17 Polished aluminum air reservoirs 292.00$ -$ VSXD1X 7.18 Increase air capacity for installation of extra axles 298.00$ -$ 698AA7 7.19 MACK Road Stability Adv. Bendix ABS/ATC/RSA w/YAW control with mud/snow switch 1 780.00$ 780.00$ 698AA5 7.20 Bendix ABS system with traction control 4S/4M STD H9CA1X 7.21 Furnish automatic traction control (ATC full disable switch)1 105.00$ 105.00$ 300AA3 7.22 Haldex "Gold Seal Plus" brake chamber 1 STD 300AA3 7.23 Haldex "Gold Seal Plus" brake chamber (3" Stroke)32.00$ -$ 300AB1 7.24 Haldex "Life Seal Plus" brake chamber 53.00$ -$ 300AB1 7.25 Haldex "Life Seal Plus" brake chamber (3" Stroke)73.00$ -$ 300AB3 7.26 MGM TR-T2 Brake Chambers (Tamper Resistant & Breather Tubes)40.00$ -$ 300AB5 7.27 MGM TR-T2 Long Stroke Brake Chambers (Tamper Resistant & Breather Tubes)40.00$ -$ 300AB8 7.28 MGM TR3030LP3THD 46.00$ -$ 3MBC1X 7.29 Electric horn sound when driver door open with park brake released 67.00$ -$ 2ZBA1X 7.30 Schreader valve, secondary 47.00$ -$ ss 7.31 Relocate all air reservoir in frame 58.00$ -$ 141OF1 7.32 Air reservoir in frame, one reservoir on the RH rail behind Cleartech 112.00$ -$ 1 8.0 ENGINE/EXHAUST AND FUEL TANKS OPTIONS:1 1000T0 8.1 Mack MP7-345C 325HP@1500-1700 RPM (Peak) 1950 RPM (Gov) 1350 LB-FT Torque STD 1000U0 8.2 Mack MP7-355C 355HP@1600-1800 RPM (Peak) 2100 RPM (Gov) 1250 LB-FT Torque 1 296.00$ 296.00$ 1000Q0 8.3 Mack MP7-365C 365HP@1350-1700 RPM (Peak) 1950 RPM (Gov) 1450 LB-FT Torque 575.00$ -$ 1000V0 8.4 Mack MP7-375C 375HP@1450-1900 RPM (Peak) 2100 RPM (Gov) 1350 LB-FT Torque 840.00$ -$ 1000Z0 8.5 Mack MP7-395C 395HP@1450-1700 RPM (Peak) 1950 RPM (Gov) 1550 LB-FT Torque 1,302.00$ -$ 1000W0 8.6 Mack MP7-425C 425HP@1500-1800 RPM (Peak) 2100 RPM (Gov) 1550 LB-FT Torque 2,060.00$ -$ 100100 8.7 Mack MP8-415C 415HP@1400-1700 RPM (Peak) 2100 RPM (Gov) 1650 LB-FT Torque 1,960.00$ -$ 100140 8.8 Mack MP8-425C 425HP@1500-1900 RPM (Peak) 21000 RPM (Gov) 1550 LB-FT Torque 2,230.00$ -$ 100450 8.9 Mack MP8-445C 455HP@1400-1700 RPM (Peak) 2100 RPM (Gov) 1850 LB-FT Torque 2,759.00$ -$ 100490 8.10 Mack MP8-455C 455HP@1400-1700 RPM (Peak) 2100 RPM (Gov) 1750 LB-FT Torque 2,994.00$ -$ 1004F0 8.11 Mack MP8-505C 505HP@1500-1700 RPM (Peak) 1950 RPM (Gov) 1850 LB-FT Torque 4,077.00$ -$ DPF08F 8.12 Cleartech RH Frame Rail relcoated for Twin Steer 3,545.00$ -$ DPF0106 8.13 Cleartech with DPF vertical RH side BOC, w/SCR vertical LH side BOC 3,848.00$ -$ 130AB6 8.14 Single (R/S) Outboard Frame Mounted Vertical Straight Exhaust Stack Turned Out STD 130AD7 8.15 No Muffler, Single (R/S) Vertical Exhaust Cab Mounted, Lower Ventura Diffuser, Turned End 1 291.00$ 291.00$ 130AC4 8.16 Dual Vertical Straight Exhaust Stack Turned Out End - N/A with Allison Transmission 1,269.00$ -$ 130AB4 8.17 Dual Vertical Straight Exhaust Stack w/Bullhorns - N/A with Allison Transmission 2,755.00$ -$ 130AA9 8.18 Underframe Right Side Inboard Mounted 110.00$ -$ Q0AC1X 8.19 Single, Bright finish heat shield & stack 1 75.00$ 75.00$ Q0AF1X 8.20 Dual, Bright finish heat shield & stack 150.00$ -$ Q0AC2X 8.21 Single, Bright finish heat shield, stack & elbow 189.00$ -$ Q0AF2X 8.22 Dual, Bright finish heat shield, stack & elbow 400.00$ -$ 8NAB1X 8.23 Bright finish stainless steel heat shield for frame mounted Mack Cap DPF 1 198.00$ 198.00$ 288AC2 8.24 50 Gallon LH aluminum 22" Dia fuel tank (300.00)$ -$ 288AB3 8.25 66 Gallon LH aluminum 22" Dia fuel tank (248.00)$ -$ 288AB4 8.26 72 Gallon LH aluminum 26" Dia fuel tank (180.00)$ -$ 288AB6 8.27 88 Gallon LH aluminum 22" Dia fuel tank (177.00)$ -$ 288AB7 8.28 93 Gallon LH aluminum 26" Dia fuel tank (100.00)$ -$ 288AB9 8.29 116 Gallon LH aluminum 22" Dia fuel tank (86.00)$ -$ 288AE3 8.30 50 Gallon LH Aluminum D-Shape (260.00)$ -$ 288AD5 8.31 66 Gallon LH Aluminum D-Shape (208.00)$ -$ 288AD8 8.32 88 Gallon LH Aluminum D-Shape (125.00)$ -$ 288AE0 8.33 116 Gallon LH Aluminum D-Shape (15.00)$ -$ 288AF2 8.34 66 Gallon LH Aluminum D-Shape with Integral DEF Tank STD 288AF3 8.35 72 Gallon LH Aluminum D-Shape 26" Dia. with Integral DEF Tank 1 17.00$ 17.00$ 288AF5 8.36 88 Gallon LH Aluminum D-Shape with Integral DEF Tank 184.00$ -$ 288AF6 8.37 93 Gallon LH Aluminum D-Shape 26" Dia. with Integral DEF Tank 260.00$ -$ 288AF7 8.38 111 Gallon LH Aluminum D-Shape with Integral DEF Tank 450.00$ -$ 2880E8 8.39 111 & 66 Gallon Aluminum D-Shape tanks, 66 Gallon isolated for Hyd oil 839.00$ -$ 290AC1 8.40 50 Gallon RH aluminum 22" Dia fuel tank 288.00$ -$ 290AB3 8.41 66 Gallon RH aluminum 22" Dia fuel tank 357.00$ -$ 290AB6 8.42 88 Gallon RH aluminum 22" Dia fuel tank 452.00$ -$ 290AE1 8.43 50 Gallon RH Aluminum D-Shape 340.00$ -$ 290AD4 8.44 72 Gallon RH Aluminmum D-Shape 449.00$ -$ 290AD7 8.45 93 Gallon RH Aluminmum D-Shape 553.00$ -$ 290AE1 8.46 50 Gallon RH Aluminum D-Shape 331.00$ -$ 290AD3 8.47 66 Gallon RH Aluminum D-Shape 410.00$ -$ 290AD6 8.48 88 Gallon RH Aluminum D-Shape 520.00$ -$ 290AD8 8.49 116 Gallon RH Aluminum D-Shape 1,016.00$ -$ R0AA1X 8.50 Single polished aluminum fuel tank 206.00$ -$ ROAA2X 8.51 Dual polished aluminum fuel tank 412.00$ -$ 17XAFX 8.52 Isolate RH fuel tank from fuel system for hyd oil 30.00$ -$ 12AC1X 8.53 Dual draw & return fuel system 82.00$ -$ 852082 8.54 Filter neck screen for fuel tank 81.00$ -$ KFXB1X 8.55 Lockable fuel tank cap 35.00$ -$ U6BC1X 8.56 Bright finish DEF tank cover 33.00$ -$ DF10O1 8.57 6.6 Gallon 22" Left Side Fuel Tank Mounted Def Tank STD DF10P1 8.58 8.7 Gallon 26" Left Side Fuel Tank Mounted Def Tank 1 22.00$ 22.00$ DF10M1 8.59 11.8 Gallon 22" Left Side Frame Mounted Def Tank 48.00$ -$ 223AA2 8.60 Bright Finish Aluminum steps & stainless steel bright finish straps 1 146.00$ 146.00$ 223AA3 8.61 Bright Finish Fuel Tank Straps - Single Tank 32.00$ -$ HZXBAX 8.62 Flocs oil change system w/disconnecting fittings 133.00$ -$ 8.99 1 9.0 ENGINE RELATED OPTIONS:1 MC 9.1 Oil fill and dipstick EZ access 1 STD N/A 9.2 Delco 35 SI Brushless Alternator, 135 AMP No Bid N/A 9.3 Delco 24 SI Alternator, 130 AMP No Bid N/A 9.4 Delco 24 SI Alternator, 145 AMP No Bid N/A 9.5 Leece-Neville Alternator, 145 AMP No Bid 125045 9.6 Dual element air cleaner 1 STD 1VAADX 9.7 Donaldson Single Stage Air cleaner per spec 12.1 (Inside/Outside Air Intake)329.00$ -$ MC 9.8 Thumb screws for Donaldson. Single stage Air Cleaner 1 STD 2930D3 9.9 Fuel/water separator/heated/ Thermostatically controlled, Davco 522.00$ -$ 2930A3 9.10 Davco 387 water separator, non heated 156.00$ -$ 293AA2 9.11 Non-heated fuel/water separator, Mack w/manual drain valve (integral w/primary fuel filter STD HWXD1X 9.12 Coolant spin on filter/conditioner 1 55.00$ 55.00$ 183AA2 9.13 Front engine powered take off adapter and radiator cut out 119.00$ -$ N/A 9.14 Air applied fan drive, Kysor two speed K32 Duro speed fan No Bid N/A 9.15 Air applied fan drive, ______(Brand)No Bid 118AA5 9.16 Viscous fan drive - Behr Electronically modulated 1 STD 124AB3 9.17 Radiator hose package (Silicone) per Spec 12.2 279.00$ -$ 130AB6 9.18 Curved exhaust pipe end 1 STD MC 9.19 Fuel tank per specification 12.7 5NXA1X 9.20 Engine block heater 1 STD E8XH5X 9.21 In line fuel heater 473.00$ -$ E8XH5X 9.22 In tank fuel heater 407.00$ -$ N/A 9.23 Fuel cooler No Bid 121AA5 9.24 Radiator bug screen 1 STD 110AA5 9.25 Engine brake system 1 STD MC 9.26 Relocate air dryer 272.00$ -$ 119AA6 9.27 Extended life anti-freeze 1 55.00$ 55.00$ 9.28 Starter motor options NCX15X 9.29 Delco 39MT-MXT Starter 1 STD NCXD1X 9.30 Mitsubishi electric 105P planetary gear reduction starter 53.00$ -$ MC 9.31 Relocate fuel filter 297.00$ -$ 124AA5 9.32 Silicone radiator & heater hose with gate valve on each heater hose 1 233.00$ 233.00$ 124014 9.33 Mack brand EPDM radiator & heater hoses with 1/4 turn ball valve 92.00$ -$ 124AB2 9.34 Rubber Hose In & Out Fuel Heater, Silicone on all other lines 221.00$ -$ 132AB9 9.35 Delco 160AMP Brush Type Alternator (28SI)1 STD 132AB6 9.36 Delco 165AMP Brushless Alternator (36SI)206.00$ -$ 132AB8 9.37 Delco 165AMP Brushless Alternator (36SI) w/Remote Voltage Sensing 235.00$ -$ 132AF2 9.38 Delco 240 AMP Brushless Alternator (40SI) w/Remote Voltage Sensing 516.00$ -$ 132062 9.39 Delco 320 AMP Brushless Alternator (40SI) w/Remote Voltage Sensing 894.00$ -$ 113AA5 9.40 Meritor/Wabco 636 (37.4 CFM) air compressor 1 STD 121AA8 9.41 Winterfront over radiator (-40F and up )1 113.00$ 113.00$ 121AA4 9.42 Extreme Winterfront over radiator (-40F to -60F )214.00$ -$ QHXC1X 9.43 Corrosion resistant oil pan - Recommended for snow plow trucks 147.00$ -$ SSOILP 9.44 Stainless steel oil pan 1 2,435.00$ 2,435.00$ 293AA3 9.45 Davco 387 heated fuel-water separator 1 437.00$ 437.00$ EFXASX 9.46 120V, 1000W block heater with 150W oil pan heater wired to same receptacle 137.00$ -$ NDXA1X 9.47 Electric preheater 1 62.00$ 62.00$ 36AD1X 9.48 Tether device -furnish cap retainer for oil fill, radiator overflow tank, battery box & tool box when furnish 27.00$ -$ 416AA2 9.49 Rear engine PTO (Repto): Flange SAE 1350/1410/ISO 7647 2,115.00$ -$ 416AA2 9.50 Rear engine PTO (Repto): Splined Shaft Groove (Female) DIN 5462 for isntall of hydraic pump 2,115.00$ -$ TYXC1X 9.51 Air operated PTO control - includes in cab control (RMPTO only)118.00$ -$ TYXE1X 9.52 PTO switch and light with wiring and piping 1 181.00$ 181.00$ TYXG3X 9.53 PTO switch and light with wiring and piping - M-Drive transmission 181.00$ -$ 9.999 1 TRANSMISSION OPTIONS:1 N/A 10.1 2 plate 14" ceramic clutch option for manual transmission No Bid 133AD5 10.2 2 plate 15½" ceramic clutch option for manual transmission STD RBXA1X 10.3 External grease fitting for throw out bearing STD 133AD6 10.4 Adjustment free option for 2 plate clutches 55.00$ -$ 7RXAEX 10.5 Synthetic (TranSynd) lubrication for Automatic Transmission 1 351.00$ 351.00$ 7RXB1X 10.6 Synthetic lubrication for manual transmission STD 136AX6 10.7 Allison 3000-RDS 5/6 speed push button, PTO 1 7,386.00$ 7,386.00$ 136055 10.8 Allison 3000-RDS 5/6 speed push button, PTO, w/output retarder 9,783.00$ -$ 136B06 10.9 Allison 3000-EVS 6 speed push button, PTO 9,625.00$ -$ 136AP6 10.10 Allison 4000-RDS 5 speed push button, PTO 13,751.00$ -$ 136AQ6 10.11 Allison 4000-RDS 6 speed push button, PTO 13,751.00$ -$ 13605G 10.12 Allison 4000-RDS 6 speed push button, PTO, w/output retarder 19,959.00$ -$ 136AU6 10.13 Allison 4000-EVS 6 speed push button, PTO 14,972.00$ -$ 136AS6 10.14 Allison 4500-RDS 6 speed push button, PTO 14,772.00$ -$ 13605I 10.15 Allison 4500-RDS-R 6 speed, with retarder, push button, PTO 21,226.00$ -$ 136AW6 10.16 Allison 4500-EVS 6 speed push button, PTO 16,251.00$ -$ 1360Y6 10.17 Mack TMD12AFD-HD automated 12 speed transmission (direct drive)3,718.00$ -$ 1360Z6 10.18 Mack TMD12AFD-HD automated 12 speed transmission (over drive)3,718.00$ -$ 136146 10.19 Mack TMD13AFD-HD automated 13 speed. Transmission, creeper/multi- speed reverse (direct drive)7,438.00$ -$ 136156 10.20 Mack TMD13AFD-HD automated 13 speed. Transmission, creeper/multi- speed reverse (over drive)7,438.00$ -$ 136176 10.21 Mack TMD13AFD-HD automated 14 speed. Transmission, ultra-low creeper/multi-speed reverse (over drive)7,839.00$ -$ 136AD5 10.22 Fuller FRO-14210C, 10 speed manual transmission, PTO STD 136AD6 10.23 Fuller RTO-14908LL, 10 speed manual transmission, PTO 855.00$ -$ 136AD3 10.24 Fuller FRO-16210C, 10 speed manual transmission, PTO 1,298.00$ -$ 136AEO 10.25 Fuller RTO-16908LL, 10 speed manual transmission, PTO 1,585.00$ -$ 136AF8 10.26 Fuller FRO-18210C, 10 speed manual transmission, PTO 1,614.00$ -$ 136AG2 10.27 Fuller RTO-14909ALL, 11 speed manual transmission, PTO 1,390.00$ -$ 136AG1 10.28 Fuller RTO-16909ALL, 11 speed manual transmission, PTO 2,102.00$ -$ 136AF9 10.29 Fuller RTLO-18913A, 13 speed manual transmission, PTO 2,848.00$ -$ 136AG0 10.30 Fuller RTLO-18918B, 18 speed manual transmission, PTO 3,407.00$ -$ 1UXC1X 10.31 Air assist clutch 387.00$ -$ 1UXD1X 10.32 Mechanical clutch cable 160.00$ -$ 2XAA1X 10.33 Open grated clutch pedal 16.00$ -$ 139049 10.34 Transmission oil cooler 1 STD 83AA1X 10.35 Driveshaft guard for center bearing 32.00$ -$ 492008 10.36 T-Handle shift lever for Allison - Floor mounted 327.00$ -$ MC 10.37 Allison shift to neutral when park brake engaged 1 STD FSXWQX 10.38 3rd or 4th gear hold for Allison transmission 150.00$ -$ 139019 10.39 Stainless steel transmission coolant pipes 1 175.00$ 175.00$ 189AA2 10.40 PTO PTR-FL, Single RH (Inner)1,763.00$ -$ 189AA3 10.41 PTO PTR-DM, Single RH, DIN 5462 (Inner)1,040.00$ -$ 1890C9 10.42 PTRD-D3, Dual RH/LH, DIN 5462 Right & Left 1,764.00$ -$ 1890E9 10.43 PTRD-D4, Dual RH/LH, SAE 1400 Flange Right & Left 1,821.00$ -$ 8260F6 10.44 GP1-41 Parker gear pump - requires M-Drive transmission and RMPO 505.00$ -$ 8260G6 10.45 GP1-60 Parker gear pump - requires M-Drive transmission and RMPO 637.00$ -$ 8260H6 10.46 GP1-80 Parker gear pump - requires M-Drive transmission and RMPO 684.00$ -$ 826046 10.47 F1-61R Parker gear pump - requires M-Drive transmission and RMPO 740.00$ -$ 826036 10.48 F1-81R Parker gear pump - requires M-Drive transmission and RMPO 825.00$ -$ 826056 10.49 F1-101R Parker gear pump - requires M-Drive transmission and RMPO 997.00$ -$ 10.999 1 11.0 ELECTRICAL OPTIONS:1 N/A 11.1 Resettable circuit breaker electrical protection No Bid N/A 11.2 Automatic reset circuit breakers No Bid N/A 11.3 Solid state circuit protection No Bid N/A 11.4 Circuit box under hood or end of frame, each No Bid 318AA3 11.5 Battery disconnect switch off negative side 1 113.00$ 113.00$ LLXC1X 11.6 Remote jump start terminals 128.00$ -$ N/A 11.7 Back up alarm (Preco Factory Model)No Bid LSXH1X 11.8 OEM daytime running lights 1 STD 316AA7 11.9 3000 CCA batteries in lieu of 1950CCA 1 66.00$ 66.00$ 316AA6 11.10 3 each 650/1950 CCA batteries in lieu of 2 each batteries 1 STD 393AB0 11.11 Battery box aft of cab 46.00$ -$ N/A 11.12 Grote 44710 flasher No Bid MC 11.13 Signal Stat 935 turn signal per Spec 12.6 1 STD MC 11.14 Auxiliary customer access circuits 1 STD NJXA3X 11.15 Switch for snowplow lights mounted on instrumental panel. Includes wiring terminated near headlights, for customer mounted auxiliary snowplow lights.80.00$ -$ N/A 11.16 Power source terminal-2 stud type-mounted on firewall or inside cab with ground to frame rail and to starter, with 6 gauge wire.No Bid N/A 11.17 10-position switch panel mounted on instrument panel. Includes 10 lighted switches, ignition control; switches will control relays which will feed stud type junction block mounted inside cab.No Bid 136SPD 11.18 Vehicle speed sensor with speed signal at fuse panel for sander ground speed control system.20.00$ -$ 393AC4 11.19 Battery box left hand rail back of fuel tank 216.00$ -$ N/A 11.20 Battery terminal cable with tall battery terminal nuts No Bid 3XAA1X 11.21 Dash mounted indicator body/hoist up body builder lamp 1 71.00$ 71.00$ O5AGAX 11.22 RH/LH led work light on both side of truck 132.00$ -$ L5XF1X 11.23 Polished aluminum battery box cover 1 60.00$ 60.00$ L5XL1X 11.24 Molded plastic with splash guard 34.00$ -$ L5XH1X 11.25 Painted steel battery box No Bid L5XJ1X 11.26 Lockable steel battery box 69.00$ -$ MOXAAX 11.27 Battery shock pad 1 4.00$ 4.00$ B83083 11.28 Body Link w/cab floor pass thru hole/rubber boot 1 STD B83093 11.29 Body Link w/o cab floor pass thru hole/rubber boot 225.00$ -$ EAXB1X 11.30 2 Extra dash mounted illuminated toggle switches 17.00$ -$ EAXA2X 11.31 One extra dash mounted rocker switch thru battery for local installed items 10.00$ -$ EAXA1X 11.32 One extra dash mounted rocker switch thru ignition for local installed items 10.00$ -$ EAXD4X 11.33 Six extra switches 2-15A ignition, 1-20A ignition, 1-10A ignition, 1- 5A battery, & 1-20A battery 1 128.00$ 128.00$ EAXAUX 11.34 Eight switches - front strobe, rear strobes, wing light, wing strobe, sander light, tail gate lock, and vibrator 275.00$ -$ 5RXA3X 11.35 Back up alarm with intermittent feature (Ambient noise sensitive, 90 & 78 DB)114.00$ -$ 5RXA6X 11.36 Ecco back-up alarm 575 constant sound level 85.00$ -$ 5RXA5X 11.37 Ecco back-up alarm SA917 ambient noise sensitive 1 114.00$ 114.00$ 5RXA7X 11.38 Pollak 41-722 constant audible (mounted on rear crossmember)94.00$ -$ NGXB1X 11.39 Fog lights 107.00$ -$ NGXP1X 11.40 Fog lights provisions - includes dash control & wiring for local installation of fog lights 14.00$ -$ NEXD1X 11.41 Incandescent tail light STD JMXC1X 11.42 Brake lighting on with engine brake 94.00$ -$ NEXD2X 11.43 LED type tail lights 1 230.00$ 230.00$ 316AA9 11.44 Three Mack 925 CCA AGM Long Life Batteries 263.00$ -$ 316AB2 11.45 Four Mack 1000/4000 CCA 188.00$ -$ N7XC1X 11.46 Switch in dash with wiring to cab roof, above LH & RH doors for local installation of strobe lights 36.00$ -$ N7XB3X 11.47 (2) Roof Mounted Whelan Strobes with switch in dash 1,892.00$ -$ N4AA1X 11.48 LH roof mounted spot light 344.00$ -$ 5FBB1X 11.49 Trucklite LED side marker light 119.00$ -$ 11.999 1 12.0 CAB EXTERIOR OPTIONS:1 LXXD1X 12.1 Dual electric horns 1 STD 154AC3 12.2 Air horns, dual, round, with snow shields 109.00$ -$ 154AA3 12.3 Dual rectangular air horns 1 83.00$ 83.00$ 15H07H 12.4 Fender mirrors per Spec 12.4 153.00$ -$ 152AA4 12.5 Heated mirrors per Spec 12.5 -West Coast 119.00$ -$ N/A 12.6 Remote control for R.H. mirror & heated No Bid 152AC4 12.7 Remote control for dual mirrors & heated - Bulldog stylized mirrors illuminated with integral convex mirror 1 488.00$ 488.00$ N/A 12.8 Upcharge for cab extension or larger cab No Bid N/A 12.9 Severe duty aluminum cab option No Bid 944AGO 12.10 Dupont Highway orange paint or equal 31.00$ -$ 924034 12.11 Premium paint color option 233.00$ -$ 924014 12.12 Imron paint option STD 996AA3 12.13 Imron and clear coat paint option 1 STD 950045 12.14 Top of hood painted flat black 706.00$ -$ MC 12.15 Cab Air Ride Suspension 1 STD MC 12.16 Tilting hood per Spec 12.8 1 STD 26XA1X 12.17 Butterfly option on hood 1 413.00$ 413.00$ N/A 12.18 Transverse hood opening w/setback axle No Bid N/A 12.19 Front fender mounted turn signals No Bid 157027 12.20 Cab visor, external, painted to match cab color 212.00$ -$ 2KXA1X 12.21 Front fender extensions 1 105.00$ 105.00$ 2HXA1X 12.22 Front fender mud flaps 1 STD 148AA5 12.23 Arctic winter wiper blades 22.00$ -$ JQXABX 12.24 Optional windshield washer tank 31.00$ -$ MC 12.25 Per truck charge for all trucks, key identical 43.00$ -$ Q4XACX 12.26 RH observation prism window in door 32.00$ -$ N4AA1X 12.27 Spotlight LH, RH, or roof mounted each 71.00$ -$ 243043 12.28 Front tow hooks 1 STD 6PXZ1X 12.29 Rear tow hooks 25.00$ -$ MC 12.30 Per truck charge for all trucks, key identical - 4 keys 39.00$ -$ 152AA7 12.31 Remote control for dual mirrors & heated - Aerodynamic 191.00$ -$ 152AB6 12.32 Remote control for dual mirrors & heated - Aerodynamic body color 151.00$ -$ 152AC0 12.33 Aerodynamic Moto-Mirror Package: LH/RH Motorized & Heated 581.00$ -$ 148AA5 12.34 Heated electric wiper blades 157.00$ -$ 145AA5 12.35 Heated windshield 425.00$ -$ WSXAAX 12.36 One piece windshield 1 97.00$ 97.00$ OEAA1X 12.37 Bright finish hood intake 1 STD 400AA6 12.38 Bright finish bars with surround grille 1 86.00$ 86.00$ 512AA6 12.39 Bullet type chrome marker & clearance lights 75.00$ -$ 312AB5 12.40 Led type marker & clearance lights 1 75.00$ 75.00$ 7HX10X 12.41 RH tool box mounted on frame rail 256.00$ -$ 153AA3 12.42 Heated convex mirrors 39.00$ -$ 12AB1X 12.43 Electronic keyless entry 151.00$ -$ 15H02H 12.44 Bright finish RH fender mirror 77.00$ -$ 15H0GH 12.45 Bus style 1/4 round black finish fender mirrors 222.00$ -$ 157037 12.46 Stainless steel exterior sun visor 288.00$ -$ 4UAB1X 12.47 Bright Finish hood latches 89.00$ -$ 15H0NH 12.48 10" round bright finish heated fender mirrors 1 272.00$ 272.00$ 43X40X 12.49 Rect convex mirror above RH driver door window 27.00$ -$ 1 13.0 CAB INTERIOR OPTIONS:1 13.1 Medium grade interior trim package 004014 13.2 Comfort Trim Package, Steel Gray 292.00$ -$ 004024 13.3 Comfort Trim Package, Sierra Tan 292.00$ -$ 13.4 Premium grade interior trim package 004034 13.5 Preferred Trim Package, Steel Gray 1 762.00$ 762.00$ 004044 13.6 Preferred Trim Package, Sierra Tan 762.00$ -$ N6XR2X 13.7 Round universal gauge package 1 STD 146AA4 13.8 Power window, passenger side 1 STD 146AA3 13.9 Power window/both passenger and driver window 1 STD 1740C4 13.10 O.E.M factory installed, AM/FM stereo, Weather Band, (28.00)$ -$ 17400N 13.11 O.E.M factory installed, AM/FM Premium stereo, Weather Band, Handsfree interface, Bluetooth 1 STD 174054 13.12 O.E.M factory installed, AM/FM Premium stereo, Weather Band, Handsfree interface, Bluetooth, Sirius/Xm Satellite 181.00$ -$ 174AA2 13.13 Radio accommodation package includes antenna, power supply and two speakers (No radio)(127.00)$ -$ 174094 13.14 Infotainment + Premium Stereo, Weather Band, Handsfree interface, Bluetooth, Sirius/XM Satellite 1,036.00$ -$ MAS03S 13.15 Navigation, requires Infotainment 770.00$ -$ MAS04S 13.16 Prep-Kit for Backup Camera, requires Infotainment 146.00$ -$ MAS05S 13.17 Navigation & Prep-Kit for Backup Camera, requires Infotainment 919.00$ -$ 173AA4 13.18 O.E.M factory installed, air conditioning 1 STD MC 13.19 Cab mounted non-resettable hour meter 1 STD PVXZ1X 13.20 Dash mounted air cleaner air restriction gauge - (Display in Co-Pilot only)1 STD N6XR2X 13.21 Transmission temp gauges 1 STD 3CAA1X 13.22 Windshield defroster fan w/switch dash mounted 101.00$ -$ IFXC1X 13.23 Between seats mounted console 359.00$ -$ MC 13.24 Transmission oil sensor (check & fill)1 STD N/A 13.25 CB hot jacks dash mounted No Bid N/A 13.26 Tilt & telescope steering wheel No Bid XRXB1X 13.27 Tilt steering wheel 1 STD NPXB1X 13.28 Self canceling turn signals 1 STD 196AAA 13.29 Mack - Air Drivers Seat, High Back, 1 Chamber Air Lumbar STD 196196 13.30 Sears - Air Drivers Seat, Atlas 80, High Back, 4 Chamber Air Lumbar 1 496.00$ 496.00$ 1961A6 13.31 Sears - Air Drivers Seat, Atlas 80, High Back, 4 Chamber Air Lumbar w/Heat 486.00$ -$ 196ABQ 13.32 Mack - Air Drivers Seat, high back, 4 Chaber Air Lumbar, Bolster, Extension 436.00$ -$ 196ACK 13.33 Mack - Air Drivers Seat, High Back w/Adjustable Air Shocks, 4 Chamber Air Lumbar, Bolster, Extension w/Heat 509.00$ -$ 1961B6 13.34 National-Air Drivers Seat, Wide Width/High Back, 3 Chamber Air Lumbar 346.00$ -$ 1961D6 13.35 National-Air Drivers Seat, Wide Width/High Back, 3 Chamber Air Lumbar w/Heat 441.00$ -$ MAPA1X 13.36 Drivers Seat Covering, Black Mordura 1 250.00$ 250.00$ MAP03P 13.37 Drivers Seat Covering, Blended Black & Gray Mordura 257.00$ -$ MAP04P 13.38 Drivers Seat Covering, Black Vinyl 171.00$ -$ MAPB1X 13.39 Drivers Seat Covering, Vinyl STD MAPC1X 13.40 Drivers Seat Covering, Vinyl/Cloth Mix 194.00$ -$ MAPD1X 13.41 Drivers Seat Covering, Ultra Leather 635.00$ -$ MPA06P 13.42 Drivers Seat Covering, Blended Black & Gray Vinyl/Cloth Mix 211.00$ -$ MAP07P 13.43 Drivers Seat Covering, Blended Black & Gray Ultra Leather 649.00$ -$ 1970C7 13.44 Omit Riders Seat (70.00)$ -$ 197AA1 13.45 Mack - Fixed Rider Seat, High Back STD 197AA2 13.46 Mack - Fixed Rider Seat, High Back w/Storage Box 71.00$ -$ 1971C7 13.47 Mack - Fixed Rider Wide Bench Seat, Mid Back w/Storage Box 381.00$ -$ 1971J7 13.48 Mack - Fixed Rider Bench Seat, Mid Back w/Storage Box 231.00$ -$ 197AAA 13.49 Mack - Air Riders Seat, High Back, 1 Chamber Air Lumbar 107.00$ -$ 1971D7 13.50 Sears - Air Riders Seat, Atlas 80, High Back, 4 Chamber Air Lumbar 1 463.00$ 463.00$ 1971E7 13.51 Sears-Air Riders Seat, Atlas 80, High Back, 4 Chamber Air Lumbar w/Heat 483.00$ -$ 197ABQ 13.52 Mack - Air Riders Seat, high back, 4 Chaber Air Lumbar, Bolster, Extension 624.00$ -$ 197ACk 13.53 Mack - Air Riders Seat, High Back w/Adjustable Air Shocks, 4 Chamber Air Lumbar, Bolster, Extension w/Heat 675.00$ -$ 1971F7 13.54 National-Air Riders Seat, Wide Width/High Back, 3 Chamber Air Lumbar 348.00$ -$ 1971H7 13.55 National-Air Riders Seat, Wide Width/High Back, 3 Chamber Air Lumbar w/Heat 437.00$ -$ MAQA1X 13.56 Riders Seat Covering, Black Mordura 1 250.00$ 250.00$ MAQ04Q 13.57 Riders Seat Covering, Blended Black & Gray Mordura 257.00$ -$ MAQ05Q 13.58 Riders Seat Covering, Black Vinyl 171.00$ -$ MAQB1X 13.59 Riders Seat Covering, Vinyl STD MAQC1X 13.60 Riders Seat Covering, Vinyl/Cloth Mix 194.00$ -$ MAQD1X 13.61 Riders Seat Covering, Ultra Leather 635.00$ -$ MAQ07Q 13.62 Riders Seat Covering, Blended Black & Gray Vinyl/Cloth Mix 211.00$ -$ MAQ08Q 13.63 Riders Seat Covering, Blended Black & Gray Ultra Leather 649.00$ -$ 3PXA1X 13.64 Inboard mounted driver arm rest 21.00$ -$ 3PXC1X 13.65 Inboard mounted driver & rider arm rest 40.00$ -$ 3PXZ1X 13.66 Without Drivers or Riders Armrest STD 0HAB1X 13.67 Driver seat dust cover 1 9.00$ 9.00$ 0HAA1X 13.68 Passenger seat dust cover - Not Available with fix passenger seat 1 11.00$ 11.00$ 5920E2 13.69 Drive & Rider Seatbetl with Height Adjustable D-Ring, Orange in Color 88.00$ -$ 5920I2 13.70 Orange driver & rider seat belt 1 76.00$ 76.00$ 2QAB1X 13.71 Push button type starter 14.00$ -$ C0J0022 13.72 Co-pilot driver display (enhanced 4.5" diagonal graphic LCD display w/4- button stalk control - includes guard dog routine maintenance monitoring 1 STD PFXB1X 13.73 Roadwatch ambient air temp gauge for outside and road temps - requires aero-dynamic mirrors 755.00$ -$ 786046 13.74 5lb fire extinguisher between driver seat base and door with valve aimed rearward 1 63.00$ 63.00$ 784034 13.75 Reflector kit parallel to inside of rider base seat 1 27.00$ 27.00$ 784044 13.76 Reflector kit mounted parallel & centered agaisnt BOC 32.00$ -$ 173AA6 13.77 Blend air HVAC with ATC temp regulation & APADS 169.00$ -$ I6AA1X 13.78 Cab cleanout - includes in cab pneumatic line 53.00$ -$ 3JAA1X 13.79 Cobra 29LTD Classc CB radio 343.00$ -$ 3JAA3X 13.80 Cobra 19DX-IV Compact Cb Radio w/Dynamic Mic 153.00$ -$ 73AC1X 13.81 48" Radio antenna right side mirror mounted 4.00$ -$ 5BXB5X 13.82 48"CB Antenna left side mirror mounted 38.00$ -$ 1WAC1X 13.83 CB Binding Posts in Overhead Console 17.00$ -$ 5JXAKX 13.84 CB Mounting in Overhead Console 48.00$ -$ 0LAA1X 13.85 Auto shutoff for radio when truck is in reverse 55.00$ -$ CCXZ1X 13.86 Without Secondary Gauge Pckage STD CCXG1X 13.87 Exhaust pyrometer, transmission oil temperature, boost pressure and brake application gauges 1 75.00$ 75.00$ CCXF1X 13.88 Exhaust pyrometer, transmission oil temperature, engine oil temperature and brake application gauges 100.00$ -$ CCXD1X 13.89 Exhaust pyrometer, transmission oil temperature, boost pressure and engine oil temperature gauges 75.00$ -$ CCXE1X 13.90 Exhaust pyrometer, transmission oil temperature, engine oil temperature and air cleaner restriction gauges 100.00$ -$ E1AAAX 13.91 Rear Axle temperature gauge 91.00$ -$ I0XAJX 13.92 Red floor lighting w/switch plus (4) door lamps w/switches 1 103.00$ 103.00$ IFXC1X 13.93 Interior storage console mounted on floor between seats w/12 volt power outlet 359.00$ -$ IFXD1X 13.94 Bodybuilder interior console mounted to floor between seats 243.00$ -$ 13.999 1 14.0 MN/DOT OPTIONS:1 14.1 Additional warranty coverage per spec 12.9 M510Z1 14.2 Engine Plan 2 60 months 250,000 miles 2,910.00$ -$ M51131 14.3 Engine Plan 2 72 months 250,000 miles 4,690.00$ -$ M51141 14.4 Engine Plan 2 84 months 250,000 miles 6,270.00$ -$ M511B1 14.5 Engine Plan 2 60 months 250,000 miles - HP over 460 horses 4,308.00$ -$ M511F1 14.6 Engine Plan 2 72 months 250,000 miles - HP over 460 horses 6,961.00$ -$ 511G1 14.7 Engine Plan 2 84 months 250,000 miles - HP over 460 horses 9,414.00$ -$ M53083 14.80 Engine after-treatment systems (EATS) 60 months 250,000 miles 942.00$ -$ M530Y3 14.90 Engine after-treatment systems (EATS) 72 months 250,000 miles 1,708.00$ -$ M531O3 14.10 Engine after-treatment systems (EATS) 84 months 250,000 miles 2,274.00$ -$ M53083 14.11 Engine after-treatment systems (EATS) 60 months 250,000 miles - HP over 460 horses 1,566.00$ -$ M530Y3 14.12 Engine after-treatment systems (EATS) 72 months 250,000 miles - HP over 460 horses 2,087.00$ -$ M531O3 14.13 Engine after-treatment systems (EATS) 84 months 250,000 miles - HP over 460 horses 2,408.00$ -$ M54174 14.14 M-Drive HD Transmission 48 months 500,000 miles 2,166.00$ -$ M54184 14.15 M-Drive HD Transmission 60 months 500,000 miles 3,216.00$ -$ N/A 14.15 Allison 60 month unlimited mileage Extended Warranty 1,312.00$ -$ M560A6 14.16 HVAC (Air Conditioning) 60 months 840.00$ -$ M59089 14.17 Starter 60 months 300,000 miles 282.00$ -$ M60080 14.18 Alternator 60 months 300,000 miles 324.00$ -$ M61071 14.19 Starter & Alternator 60 months 300,000 miles 438.00$ -$ 14.20 Prebuild specification meeting (per person) to be held in St. Paul/Minneapolis area. 1.00$ -$ 14.21 Pilot inspection meeting (per person). 2,250.00$ -$ 14.9 1 15.0 TRAILER TOW OPTIONS:1 WHXQ2X 15.1 Trailer tow package extended to rear of frame 417.00$ -$ WHXG6X 15.2 Trailer package extend to rear of frame per Spec 12.12 534.00$ -$ 321031 15.3 Single 7 pin SAE type, end of frame 117.00$ -$ 3210M1 15.4 Dual 7 pins standard SAE type, end of frame (1) for trailer with electric brakes, (1) for trailer with air brakes 213.00$ -$ WGXA1X 15.5 Hand control valve for trailer brakes 48.00$ -$ 15.9 1 16.0 MANUALS / TRADE-IN INTEREST FEE:1 16.1 Percent interest per month (non-compounding) on unpaid cab & chassis balance. Applies only to CPV Members. (Payable after trade-in is delivered to vendor). Percentage/per month. 16.3 Manuals in print form, parts repair and service, per set No Bid 16.4 Premium Tech Tool 4,000.00$ -$ 16.9 1 17.0 Delivery Charges:1 Price per loaded mile Starting Point 1 17.1 Roseville, MN 55113 2.50$ -$ 17.9 1 18.0 Maintenance/ Body Shop Labor rates 1 18.1 Rate for Initial Inspection/Diagnostoce 195.00$ -$ 18.2 Rate for Mechanical Work 195.00$ -$ 18.3 Rate for Body Work 195.00$ -$ 18.9 1 19.0 Quantity Discounts:1 1 20 Next Model Year Upcharges 1 Enter the following Production Model Year here >>>>>>>>>2026 20.1 Percentage Upcharge for the following Model Year Base Unit 1 2.00%2,213.10$ 20.2 Percentage Upcharge for the following Model Year Options 1 2.00%498.10$ Enter the following Production Model Year here >>>>>>>>>2027 20.3 Percentage Upcharge for the following Model Year Base Unit 2.00%-$ 20.4 Percentage Upcharge for the following Model Year Options 2.00%-$ 20.0 Total Cost:138,271.20$ TO Thomas Mikacevich COMPANY PHONE/FAX ADDRESS EMAIL CITY/STATE/ZIP CONTRACT:MN CPV - 222962 DATE EARLIEST SHIP 1/14/2025 300-360 DAYS ARO ITEM #QTY UNIT TOTAL LINE TOTAL SSF 2000 Stepp Truck Mounted Street Flusher 2000 gallon 1 125,364.00 125364.00 Deduct Anti-icing Package with 3 lane spray bar and PLC controller 1 -29785.00 (29,785.00) 316L tank deduct (comes std on mn cpv contract) 1 -19406.00 (19,406.00) Garden Hose Adapter- Pressurized 1 581.00 581.00 Airblast (per nozzle)6 427.00 2,562.00 Additional Plumbing Nozzles (4 are std- mid & rear mounted)2 1,733.00 3,466.00 Duckbill Nozzles (Qty 2 required if additional nozzles)2 508.00 1,016.00 Water Canon with Joy Stick 1 13,766.00 13,766.00 Aluminum Fenders (std with stainless steel tank)1 1,007.00 1,007.00 Heated Cabinet- Stainless Steel 1 6,689.00 6,689.00 Pro-Tech Tool Box Aluminum 1 1,113.00 1,113.00 Rearview Camera System 1 2,164.00 2,164.00 Whelen Super LED Light Package 1 11,694.00 11,694.00 Arrowboard 1 2,658.00 2,658.00 Work Lights 4 332.00 1,328.00 Whelen Scene Light LED 1 1,379.00 1,379.00 A10019582 Open to Tool Tray 1 795.00 795.00 Pricing valid until 02/29/2025 Shipping lead time is based on Truck Availability. NOTE:CANNOT PROCESS ORDER UNTIL SPECIFIED Subtotal 126,391.00$ Paint:White % Dealer Discount -$ 8 % Steel surcharge % Tax -$ Freight 165.20$ Total Due 126,556.20$ Total 126,556.20$ Please remit back a signed copy to process the quote as an order to jason@steppmfg.com Special Instructions: Ordered By Signature Approved By Signature INTERNAL USE ONLY: Stepp Order #Down Payment Amount: Date Ordered Credit Card Card Type Delivery Date Card Number: P. O. #On Terms X Ship Via Letter of Credit All prices herein quoted are exclusive of sales, use, and other excise taxes. All such taxes, and any other taxes measured in whole or part, by gross receipts applicable to this transaction are to be borne by the purchaser. All export, import, and other duties, tariffs, and customs shall be paid for by the purchaser. If exemption is claimed by the purchaser from any of the foregoing, the purchaser shall furnish satisfactory proof of such exemption. *Please note: This quote is valid for 20 days from the above date. Stepp Manufacturing Co., Inc. 12325 River Road North Branch MN 55056 Ph: 651-674-4491 Fax: 651-674-4221 FOB FACTORY DESCRIPTION SALES REPRESENTATIVE CARL ABBOTT City of Arden Hills ST PAUL, MN 55155 This Quote may be subject to a surcharge on truck chassis and hopper dependent on timeline for receiving the truck. Street Flusher Pump Package, Includes: 100' Hose with electric rewind hose reel, 750 GPM Hydraulically Driven Water pump, 4 Nozzles: 2 midship, 2 rear, Synchro mesh PTO with load sense pump, IMF can buss control with PLC color display controller, 6" Air operated dump valve with splash plate, Anti Siphon Fill pipe, Force America Add-a-Fold Valve QUOTE SSF25-03 WWW.STEPPMFG.COM jason@steppmfg.com / VP Sales ally.bader@steppmfg.com / Inside Sales Coordinator Page 1 of 2 CONSENT ITEM – 8N MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: 2025 Capital Equipment Replacement – Unit 473 and 474 Toro Zero Turn Mower Budgeted Amount: Actual Amount: Funding Source: $33,000 (net) $31,382.94 (net) (After estimated auction) Equipment Replacement Fund Council Should Consider Motions to approve, table, or deny the following: • Authorization to purchase two new Toro Grounds Master 7500 Z Master mowers and rear triple bagger attachment. Background/Discussion At the November 12th, 2024 Work Session, Council discussed the 2025 Proposed Budget and CIP which included the Public Works Equipment Purchases. The 2025 Capital Improvement Plan (CIP) includes replacement of Unit 473 and 474, 2021 Toro Zero Turn Mowers. Attachment A is the CIP detail sheet which includes the latest equipment hours and repair costs. Staff recommends ordering the two mowers on the current state contract pricing to avoid increased costs in 2025 of 5%. Public Works staff received the quote supplied by MTI Distributing. The quote includes state contract pricing and a lead time of 90 to 120 days for delivery. The Equipment CIP detail sheet (Attachment A) outlines the current hours, maintenance, and repair costs over the last three years while the machines were under factory warranty. Staff recommends continuing the three-year replacement cycle to take advantage of high resale value, factory warranty coverage, and minimized downtime/ efficiency during the summer mowing season. Page 2 of 2 Budget Impact The 2025 Equipment CIP has a budgeted total replacement of 2 Zero Turn Mowers as $48,000 with a trade in credit of $15,000, for a total net budget of $33,000. MTI Distributing quote (Attachment B) - $48,382.94 Auction estimate for Units 473 and 474 - $8,500 (each) Net Total - $31,382.94 The net total cost indicates the mower replacement is $1,617.06 under budget. Attachments Attachment A - 2025 Equipment CIP Detail Sheet Attachment B - MTI Distributing Quote Produced Using the Plan-It Capital Planning Software 6 The trade in value of the Toro "Z" mowers is maximized if they are traded in with warranty still remaining. Due to the amount of time these pieces of equipment are used during the summer months, they are traded in on a three-year cycle. Major repair costs are under factory warranty. Note: The new models will have a 5-year / 1,500 hour warranty. Justification Capital Improvement Plan 2025 thru 2029 Department Equipment City of Arden Hills, Minnesota Contact Public Works Director Type Equipment Useful Life 5 Category Equipment: Public Works TCAAP No Priority 3 Important Description Total Project Cost: $144,914 Replace Two 2021 Toro "Z" Lawn Mowers #473 & #474 (parks). #473 - 606 hours #474 – 590 hours These were last replaced in January 2022. Cost of 2 machines: $40,930 Trade in values: -$15,000 Net cost of 2 machines: $25,930 Parts and labor costs: #473 PM Repairs 2022 - $312.72 $115 $197.72 2023 - $1,230.12 $67 $1,163.12 2024 - $1,114 $250 $917 #474 PM Repairs 2022 - $182 $115 $67 2023 - $649.68 $67 $582.68 2024 - $1,651 $270 $1,454 Expenditures 2025 2026 2027 2028 2029 Total Equip/Vehicles/Furnishings 48,000 48,000 Total 48,000 48,000 Funding Sources 2025 2026 2027 2028 2029 Total Equipment/Building Replacement Fund 33,000 33,000 Trade-In Value 15,000 15,000 Total 48,000 48,000 Budget Impact/Other Project # 25-Eqo-001 Project Name Trade in Program Toro Z Mowers #473 & #474 City of Arden Hills Quote Expiration Date:2/1/2025 Thomas Mikacevich Qty Model Number Description MN State Price Each MN State Price Extended 1 72028 Toro 7500-D Diesel Z Master Mower 60" 25 HP Rear Discharge $22,710.00 $22,710.00 1 72027 Toro 7500-D Diesel Z Master Mower 60" 25HP Side Discharge $21,818.00 $21,818.00 1 78560 Toro E-Z Vac 7500-D Rear Triple Bagger $2,392.00 $2,392.00 1 78585 Toro E-Z Vac 7500-D Blower Motor Assist $1,297.00 $1,297.00 2 140-1244 Blade 20.5" CR Low Flow $28.99 $57.98 1 140-1241 Blade 20.5" Atomic $26.99 $26.99 3 147-6252 HF Blade 20.5"$26.99 $80.97 Subtotal $48,382.94 Sales Tax Exempt $0.00 Total $48,382.94 Quote is valid for 30 days; pending product availability Net 30 Terms with qualified credit Equipment delivery and set-up at no additional charge All commercial products purchased by a credit card will be subject to a 2.5% service fee. Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us. Bob Frank Scott Esterby Commercial Sales Rep Inside Sales Rep 612-877-0837 763-592-5641 MTI Distributing Equipment Quote January 2, 2025 MTI Distributing, Inc. • 4830 Azelia Ave N • Brooklyn Center, MN MN State Contract 243333 Financing rates are guaranteed for 30 days from the date of quote. I commit to the purchase as detailed on quote above. I reserve the right to opt out of intended purchase at any time prior to scheduled delivery. Name: Signature: Date: Page 1 of 1 CONSENT ITEM – 8O MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Approval of City Administrator Contract Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Approval of the employee contract for Jessica Jagoe as City Administrator Background/Discussion In August of 2024, City Administrator Dave Perrault terminated his employment with the City and with his departure the City Council appointed Community Development Director Jagoe to the position of Interim City Administrator. The appointment of Interim City Administrator was to be for a period of no less than through the end of 2024, affording the City Council time to assess the needs of the City as well as giving Director Jagoe time to gain experience in performing the duties of the City Administrator, which she has performed in tandem with her duties as Community Development Director. Both parties agreed to reassess in order to determine if the Council had a desire to potentially recruit from outside or would the Council wish to consider Director Jagoe for the permanent City Administrator position. The Personnel Committee identified and recommended the appointment of Interim City Administrator Jessica Jagoe for the position of City Administrator based on her performance since August. The Personnel Committee received the proposed contract (Attachment A) and staff is now bringing this forward to the full City Council for consideration of approval. Budget Impact N/A Attachments Attachment A: City Administrator Employment Agreement Page 1 City of Arden Hills, Minnesota Employment Agreement AGREEMENT made this 10th day of February, 2025, by and between the CITY OF ARDEN HILLS, a Minnesota municipal corporation ("Employer"), and JESSICA JAOGE ("Employee"). The parties agree as follows: 1. POSITION. Employer agrees to employ Jessica Jagoe as its City Administrator. Employee agrees to serve as City Administrator in accordance with state statutes, City ordinances and the Code of Ethics of the International and Minnesota City/County Management Associations, and to perform such other legally permissible and proper duties and functions as the City Council shall from time to time assign. 2. PENSION PLAN. Employer shall contribute to PERA as required by State law for Employee or an alternate pension plan, if selected by Employee, authorized by State law. For this agreement, Jessica Jagoe, has elected to have Employer contribute to PERA as required by State Law for Employee. 3. SALARY. Beginning 2/11/2025, the Employee will start in Grade 24 Step 3 ($81.35/hourly based on 2025 non-union employee compensation plan). The Employee will receive a step increase at the six month milestone (8/11/2025), and a step increase and annual review (2/11/2026), with subsequent step increases annually in conjunction with any COLA increases. Employer and Employee agree that performance evaluation will be conducted on Employee annually. 4. SENIORITY. For purposes of employment benefits such as sick leave, vacation leave, and the like, Employee will remain at their current schedule of benefits (for employees hired after June 29th, 2015) for completed service range of 37 months to 108 months as defined in the Personnel Policy and advance accordingly from the original start date of employment with Employer as of May 17, 2021. 5. PTO. The Employee will remain at their current schedule of benefits (for employees hired after June 29th, 2015) for completed service range of 37 months to 108 months as defined in the Personnel Policy and advance accordingly from the original start date of employment with Employer as of May 17, 2021. 6. SICK LEAVE AND VACATIONS. See PTO. 7. HOLIDAYS. Employer shall provide Employee the same holidays as enjoyed by other non-union employees. Page 2 8. GENERAL INSURANCE. Employer shall provide Employee the same group hospital, medical, dental, life and disability insurance benefits as provided to all other non-union employees. 9. DUES AND SUBSCRIPTIONS. Employer shall budget and pay the professional dues and subscriptions for Employee which are deemed reasonable and necessary for Employee's continued participation in national, regional, state and local associations necessary and desirable for Employee's continued professional participation, growth and advancement. These include, but are not limited to, local, state, and national International City/County Management Association, Minnesota City/County Management Association, League of Minnesota Cities and the Metropolitan Area Management Association. 10. PROFESSIONAL DEVELOPMENT. Employer shall budget and pay necessary and reasonable registration, travel and subsistence expenses of Employee for professional and official travel, meetings and occasions adequate to continue the professional development of Employee and to adequately pursue necessary official and other committees thereof which Employee serves as a member. Employee shall use good judgment in his/her outside activities so he/she will not neglect his primary duties to the Employer. 11. CIVIC CLUB MEMBERSHIP. Employer recognizes the desirability of representation in and before local civic and other organizations. Employee is authorized to become a member of such civic clubs or organizations as deemed appropriate by Employee and Employer; and at Employer's expense. 12. AUTOMOBILE. Employee shall record and submit any reimbursement for mileage while using a personal vehicle for City business at the IRS mileage rate. 13. GENERAL EXPENSES. Employer shall reimburse Employee reasonable miscellaneous job-related expenses which it is anticipated Employee will incur from time to time when provided appropriate documentation. 14. HOURS OF WORK. It is understood the position of City Administrator requires attendance at evening meetings and occasionally at weekend meetings. It is understood by Employee that additional compensation and compensatory time shall not be allowed for such additional expenditures of time. It is further understood that Employee may absent himself/herself from the office to a reasonable extent in consideration of extraordinary time expenditures for evening and weekend meetings at other than normal working hours. 15. TERMINATION BENEFITS. In the event Employee is terminated by the Employer during such time that Employee is willing and able to perform the duties of City Page 3 Administrator, then in that event, Employer agrees to pay Employee at the time of receipt of his/her last paycheck a lump sum cash payment equal to 6 months aggregate salary and to continue to provide and pay for the benefits set forth in paragraph 8 for a period of 6 months following termination. However, in the event Employee is terminated because of his/her malfeasance in office, gross misconduct, conviction for a felony, or conviction for an illegal act involving personal gain to Employee, then Employer shall have no obligation to pay the termination benefits. If Employer at any time during the employment term reduces the salary or other financial benefits of Employee in a greater percentage than across-the-board reduction for all non-union employees, or if Employer refuses, following written notice, to comply with any other provisions of this Agreement benefiting Employee or Employee resigns following a formal suggestion by Employer that he/she resign, then Employee may, at his/her option, be deemed to be "terminated" on the effective date of Employee's resignation and the Employee shall also be entitled to receive the termination benefits set forth above. If Employee voluntarily resigns his/her position with Employer, Employee agrees to give the Employer thirty (30) days advance notice. If Employee voluntarily resigns his/her position with Employer, there shall be no termination pay due to Employee. 16. GENERAL CONDITIONS OF EMPLOYMENT. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employer to terminate the services of Employee at any time, for any reason, subject only to the provisions of this Agreement and statutory requirements. Furthermore, nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employee to resign at any time from his/her position with Employer, subject only to the provisions of this Agreement. IN WITNESS WHEREOF, Employer has caused this Agreement to be signed and executed on its behalf by its Mayor and City Clerk, and Employee has signed this Agreement, in duplicate, the day and year first written above. EMPLOYER: CITY OF ARDEN HILLS BY: _____________________________ Its Mayor AND _________________________________ Its City Clerk EMPLOYEE: __________________________________ Page 1 of 1 CONSENT ITEM – 8P MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Parks, Trails and Recreation Committee (PTRC) Chair and Vice Chair Appointments Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motion to approve, table or deny the following: • Approving Resolution 2025-015 Appointing Dan Dietz as Chair and Liz Johnson as Vice Chair to the Parks, Trails and Recreation Committee (PTRC) Background/Discussion PTRC Staff Liaison Matt Johnson has indicated that PTRC committee member Dan Dietz has agreed to act as the PTRC Chair and committee member Liz Johnson has agreed to act as the PTRC Vice Chair in 2025. Staff recommends the City Council appoint Dan Dietz as Chair and Liz Johnson as Vice Chair with a term for such expiring December 31, 2025. Budget Impact N/A Attachments Attachment A: Resolution 2025-015 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-015 A RESOLUTION APPOINTING PARKS, TRAILS AND RECREATION COMMITTEE (PTRC) CHAIR AND VICE CHAIR WHEREAS, the City Council annually appoints residents to serve in an advisory capacity to the City Council on the various committees and commissions; and WHEREAS, each commission and committee appoints members as Chair and Vice Chair to assist staff with the leadership of its commission/committee. NOW, THEREFORE, BE IT RESOLVED: the City Council appoints Dan Dietz to serve as the Chair and Liz Johnson to serve as the Vice Chair for the Parks, Trails and Recreation Committee (PTRC) through December 31, 2025. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF FEBRUARY 2025. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 8Q MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Resignation of Rob Williams from the Economic Development Commission (EDC) Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Acceptance of Resignation of Rob Williams from the Economic Development Commission (EDC). Background/Discussion On February 2, 2025 Commissioner Rob Williams submitted his resignation from the EDC. The City would like to recognize and thank Mr. Williams for his service to the residents and businesses of Arden Hills. Budget Impact N/A Attachments N/A Page 1 of 9 Consent Item – 8R MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Elena Fransen, Senior Planner SUBJECT: Planning Case #24-020 – Public Hearing Required Applicant: Rick Ferraro, Spectrum Sign Systems, Inc. Property Location: 4200 Round Lake Road Request: Planned Unit Development Amendment and Site Plan Review Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table, or deny the following • Adoption of Resolution 2025-016 for Planning Case 24-020 to allow a Planned Unit Development Amendment and Site Plan Review to amend the Final Planned Unit Development Plan for 4200 Round Lake Road (“PUD Development Agreement”). Rick Ferraro (“The Applicant”) is requesting flexibility from the required auxiliary sign standards to increase the amount of sign area permitted by the PUD and allow for flexibility of commercial text on the sign faces on the property at 4200 Round Lake Road (“Subject Property”). Background 1. Overview of Request Scannell Properties previously submitted a land use application for a Master Planned Unit Development, Conditional Use Permit, Site Plan Review, and Preliminary/Final Plat to develop the existing approximately 250,000 square foot office and warehouse building on the property at 4200 Round Lake Road. This application was approved, with conditions, with Resolution 2020- 045 on October 12, 2020. It was stated in the approvals that a separate sign permit would be required for all proposed signage and that all proposed signage shall meet the requirements of Sign District 6. Delkor Systems, Inc. previously submitted a land use application for a Planned Unit Page 2 of 9 Development Amendment to allow flexibility from the City Code on wall signage. This application was approved, with conditions, with Planning Case 22-014 on August 3, 2022, by the City Council. The Subject Property is currently owned by Altus Properties, LLC., and the building is currently occupied by Delkor Systems, Inc. and Colder Products Company (CPC). The PUD Development Agreement for Gateway Interstate (“PUD Development Agreement”) was approved on April 16, 2021. The Applicant is now asking to amend the PUD agreement to allow for an increase in the amount of sign area permitted and allow for flexibility of commercial text on the sign faces. The Applicant has provided a description in the submitted narrative: Propose a sign adjustment for three (3) Auxiliary directional signs to be installed on the property along Gateway Boulevard. We are requesting to 1) increase the sign area from 4.5 to 6 square feet and 2) flexibility to allow commercial text on each sign, to effectively direct traffic and maintain safety. Rendering of Proposed Signs – Northwest – Signs 4A and 4B Rendering of Proposed Sign – Southeast – Sign 4C Page 3 of 9 A Site Plan Review is required by the City Code for any Planned Unit Development Amendment, but no changes aside from the signs are proposed. This commercial corridor is accessible by way of Gateway Boulevard. This area is used by a number of small and large businesses for a variety of manufacturing, distribution, warehousing, and office uses. 2. History of the Subject Property The Subject Property was subdivided into two parcels, with the larger parcel developed in 2021 as a warehouse and wholesaling use, with associated non-warehouse uses, for an approximately 250,000 square foot principal structure. A site plan review was required for this development as the property had previously been vacant since 2006, when three lots were consolidated into one and the existing building was demolished. An additional site plan review was required in November 2021, approved as Resolution 2021-066, to expand the parking area on site. A Planned Unit Development Amendment for signage for the site was approved in August 2022, permitting an additional wall sign on the southwest elevation. Subject Property – Proposed Auxiliary Signs Approvals 1. Planned Unit Development Amendment Page 4 of 9 The site currently has a PUD that was approved with Resolution 2020-045. This PUD allowed for flexibility on the site and approved the warehouse uses. The flexibility approved with the PUD includes: • Flexibility from district provisions that require warehousing and wholesaling uses shall not exceed 75% of the building and office uses cannot occupy less than 25% of a project’s total floor area. • Flexibility to allow Lot 2 to be less than the required 5 acres. • Flexibility from the required street frontage of at least 100 feet and lot depth of at least 130 feet. • Flexibility from the required parking setback of 50 feet in the GB district. • Flexibility from the maximum building height of 35 feet in the GB district. • Flexibility for aesthetics to allow a combination of painted pre-cast, glass, architectural metal panels with concealed fasteners, and thin brick veneer. • Flexibility from minimum caliper inches to allow off-site tree planting or fee in lieu. • Flexibility from the requirement for a minimum of 10% of the total landscaped area to be covered with perennials and/or shrubberies. • Flexibility to install an additional wall sign on the southwest elevation where one sign was allowed in Sign District 6. A Planned Unit Development (PUD) is required for all new development and redevelopment in the GB District. Under the 2022 PUD Amendment, the Applicant was provided flexibility for signage standards. The proposal would provide additional flexibility from signage standards. The Applicant has provided details in the Proposed Sign Plan (Attachment E) which identifies where flexibility is requested. 2. Site Plan Review An application for a PUD Amendment requires Site Plan Review. No changes aside from the signs are proposed. Plan Evaluation Overview of Proposal The Applicant is proposing changes to signage on the Subject Property to add three auxiliary signs. Existing conditions for the site can be found in Attachment D. The Applicant states that the purpose of the request is to direct traffic and maintain safety through clear signage for direction on the site, which will not impact the surrounding area. In addition to the review required for the PUD Amendment, there are two sections of the City Code that establish standards for signs within the City Chapter 12, Sign Code and Appendix A, Descriptions of Various Land Use Procedures. Chapter 12, Sign Code 1. Auxiliary Signs – Flexibility Requested The original PUD for the Subject Property did not include a request for flexibility on signage. A condition of the initial approval stated that all proposed signage shall meet the requirements of Sign District 6. The Subject Property has existing flexibility as part of the previous sign plan from Page 5 of 9 the requirements for location of wall signs, permitting an additional wall sign on the southwest elevation. The Applicant is seeking flexibility for the size of auxiliary signage and to allow commercial text on the sign faces. Auxiliary signs are defined as (emphasis added): Auxiliary sign. A sign that provides direction for internal circulation, parking or entry, restrictions on parking, security warnings, or other similar primarily noncommercial signs that are directed at people that are entering, exiting, or on a particular property. Auxiliary signs do not include outdoor advertising signs. Commercial Message The city has historically prohibited commercial messages on auxiliary signs. A commercial message is defined as: Commercial message sign. Any message which identifies a business or product or promotes the sale of any product or service. The inclusion of the business’ names, instead of an identifier such as “Suite 1” and “Suite 2” creates a primarily commercial sign. The Applicant is proposing two auxiliary signs on the northwest entrances of the site and an auxiliary sign on the southeast entrance of the site. Under the proposed signage plan, the Applicants are requesting to have the tenants of the building business names on the auxiliary sign. Sign Size Flexibility is not required for the size of the proposed auxiliary signs, but previously 4.5 square feet were reviewed. Properties in Sign District 6 are allowed auxiliary signs up to six square feet. The proposed auxiliary signs are each six square feet and comply with the sign district requirements. The Applicant has proposed no other changes and shall follow all other city standards for the signage on the building. The signage plans are shown in Attachment E. 2. Sign Standard Adjustments – Section 1260.01 The Applicant requests to increase the size of auxiliary signage and flexibility to allow commercial text on the sign faces. City Code Section 1260.01, Sign Standard Adjustments states: …adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process. In order to approve an adjustment, the City Council will need to make a determination that the following criteria in the sign code have been satisfied: Subd. 1 There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately to the site. Page 6 of 9 The Applicant has stated the sign adjustment is required to identify and orientate customers, delivery trucks, and emergency vehicles. Subd. 2 The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site. The Applicant has stated the proposed auxiliary signage will match previously approved materials and color of signs and building features. Subd. 3 The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. The proposed auxiliary signage appears consistent with current zoning district and land use. Chapter 13, Zoning Regulations Review 1. District Provisions (Gateway Business District) – Section 1320 Under the 2040 Comprehensive Plan, this site is guided as Light Industrial & Office (IND) on the land use plan and is zoned Gateway Business (GB). No changes to any uses or dimensional standards are proposed. Direction 2040 Comp. Plan Land Use Zoning Existing Land Uses North IND – Light Industrial & Office R-1 – Single Family Residential District Industrial / Manufacturing / Warehouse South PI – Public & Institutional / LDR – Low Density Residential GB – Gateway Business High School / Transportation / Cell Tower East IND – Light Industrial & Office GB – Gateway Business Vacant / Open Space West N/A – City of New Brighton N/A – City of New Brighton Highway / Vacant 2. Procedural Requirements for Specific Applications – Section 1355.04 A public hearing for a PUD Amendment request is required before the request can be brought before the City Council. The applicant or its representative shall be given the opportunity to appear before the Planning Commission to answer questions or give explanations regarding the proposal. Upon completion of the public hearing and its study and consideration of the application, the Planning Commission shall submit its written report, containing its findings, conclusions, and recommendations as to the application, to the City Council. The Planning Commission conducted the required public hearing on January 8, 2025. Appendix A Descriptions of Various Land Use Procedures, Sign Permits 1. Signs Requiring Planning Commission Review and Council Approval. Number of Signs Appendix A sets standards for signs and sign permits. Appendix A uses different language for signs than the sign code does and refers to auxiliary signs as directional signs. Appendix A states that directional signs have a max of two signs per site and that a permit is required. Appendix A Page 7 of 9 establishes that if more than two directional signs are proposed for a site that Planning Commission review and Council approval is required. The Applicant is proposing three (3) signs that appear to meet required setbacks. Plan Evaluation Summary The table below provides the performance standards for the GB District and the preliminary analysis for the proposed amendment. Previous flexibility is shown in grey, PUD flexibility is shown in blue, flexibility allowed within the code is shown in green. Ordinance Requirements GB District Standards/ Sign District 6 Previous PUD Approvals Proposed Development Auxiliary Commercial Message Sign Signs are primarily noncommercial signs Seeking Flexibility – Allow auxiliary signs to identify business names Auxiliary Signage – Sign Copy per Sign 6 square feet 4.5 square feet 6 square feet Directional Signs 2 allowed Seeking Approval – 3 freestanding signs Wall Signage Sign District 6 (one wall sign permitted on southwest elevation) Flexibility Previously Granted 1 additional wall sign on southwest elevation Additional Review Building Official The Building Official has reviewed the plans and has no additional comments at this time. Public Works Director/City Engineer The Public Works Director/City Engineer has reviewed the plans. The following comments have been provided: • Sign 4A will need to be adjusted to not conflict with watermain and sanitary sewer within that area. Fire Marshal The Fire Marshal is currently reviewing the plans. No additional conditions have been included at this time. Department of Natural Resources The DNR Area Hydrologist did not provide comment at the time of writing this report. Findings of Fact The Planning Commission reviewed this application at their January 8, 2025 meeting and have offered the following findings of fact for your consideration: 1. The Applicant submitted an application for a Planned Unit Development Amendment and Site Plan Review. 2. The Subject Property is located within the GB – Gateway Business and is designated for Limited Industrial & Office uses on the 2040 Comprehensive Plan. Page 8 of 9 3. The Subject Property is approximately 22 acres and is owned by Altus Properties, LLC. 4. Adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by Chapter 12 – Sign Code may be approved with a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code. 5. New building construction or site modification identified requires the submittal of a Site Plan Review application prior to construction. 6. The Planned Unit Development generally conforms to the requirements of the City Zoning Code and design standards. 7. Resolution 2020-045 approved a Planned Unit Development for the Subject Property with flexibility for the following areas: district provisions, lot area, lot dimensions, parking setbacks, building height, minimum caliper inches, aesthetics, perennials and shrubberies. 8. A Planned Unit Development Agreement was approved by the City Council on February 8, 2021. 9. A Planned Unit Development Amendment related to signage was approved by the Planning Commission on August 3, 2022. 10. Where the plan is not in conformance with the City Code, the Applicant has requested flexibility. 11. Flexibility through the PUD process has been requested in the following areas: auxiliary signage. 12. The proposed signage plan will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. 13. A public hearing for a Planned Unit Development Amendment is required before the request can be brought before the City Council. 14. The Planning Commission held the required public hearing on January 8, 2025. Options and Motion Language The Planning Commission reviewed this application at their January 8, 2025 meeting. At that time, they recommended approval with conditions of the application by a 5-0 vote. The following are motion language options for the City Council to consider. • Approval with Conditions: Motion to approve Resolution 2025-016 and Planning Case 24- 020 for a Planned Unit Development Amendment and Site Plan Review for auxiliary signage at 4200 Round Lake Road, based on the findings of fact and the submitted plans, as amended by the conditions in the February 10, 2025, Report to the City Council: 1. All conditions of the original Preliminary/Final Plat, Planned Unit Development, Conditional Use Permit, and Site Plan Review and their corresponding resolutions shall remain in full force and effect. 2. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the Community Development Director, shall require review and approval by the Planning Commission and City Council. 3. A violation of any condition set forth in the permit shall be a violation of this Code and shall be cause for revocation of the permit. 4. A separate sign permit shall be required for all proposed signs. Page 9 of 9 5. The final location of auxiliary signs shall be subject to the approval of the PW Director/City Engineer and shall comply with comments as provided within the application review. 6. The proposed signs shall conform to all other regulations in the City Code. • Approval as Submitted: Motion to approve Resolution 2025-016 and Planning Case 24- 020 for a Planned Unit Development Amendment and Site Plan Review for auxiliary signage at 4200 Round Lake Road, based on the findings of fact and the submitted plans in the February 10, 2025, Report to the City Council. • Deny: Motion to deny Planning Case 24-020 for a Planned Unit Development Amendment and Site Plan Review for auxiliary signage at 4200 Round Lake Road, based on the following findings: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. • Table: Motion to table Planning Case 24-020 for a Planned Unit Development Amendment and Site Plan Review for auxiliary signage at 4200 Round Lake Road: a specific reason and information request should be included with a motion to table. Public Comments Notice was published in the Pioneer Press on January 30, 2025. Notice was prepared by the City and mailed to property owners within 1,000 feet of the Subject Property. Staff have not received any public comments regarding this case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on December 2, 2024. Pursuant to Minnesota State Statute, the City must act on this request by February 4, 2025 (60 days). The City provided the petitioner with a written extension based on meeting schedules over the winter holiday period for an additional 60-day review period, meaning the City must act on this request by April 5, 2025. With consent of the Applicant, the City may extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Location Map C. Narrative D. Site Plan E. Proposed Master Sign Plan – Gateway Interstate F. Existing CPC Sign Plan G. Planning Commission Memo H. January 8, 2025 Planning Commission Minutes I. Resolution 2025-016 J. Presentation PC 24-020 Location Map Personal Property Tax Parcels Cities County Offices 12/23/2024, 12:03:45 PM 0 0.25 0.50.13 mi 0 0.4 0.80.2 km 1:16,000 Ramsey County Ramsey County MN Master Sign Plan Gateway Interstate Building 4200 Round Lake Road Arden Hills, MN Tenant Wall Signs Tenant wall signs are to be uniform in design, with internally illuminated channel logos and/or letters, remote mounted on the building. Sign locations are to be designated by the Landlord. Sign area and other applicable regulations to follow the current sign code for Sign District 6. Directional Auxiliary Signs Three directional Auxiliary signs are allowed on the property, each located near property entrances. Signs are to be non-illuminated, not more than 6 square feet in sign area and 6 feet in height with vinyl text and copy. Setbacks are to follow the current sign code. PUD Amendment and Site Plan Review - City of Arden Hills PROJECT DESCRIPTION Site Address: 4200 Round Lake Road Sign Type: On-premise Auxiliary Directional Signs Request: Sign Standard Adjustment Spectrum Sign Systems, Inc., on behalf of the property owner, Altus Properties, LLC dba Gateway Interstate, is submitting a Land Use Application for a PUD Amendment and Site Plan Review proposing the following sign adjustments for 3 Auxiliary directional signs in the PUD Sign Plan: 1)Increase the sign area from 4.5 to 6 square feet 2)Request flexibility to allow tenant names in the signs' text. The proposed signage is within code requirements pertaining to size, height and setbacks; however, commercial text is prohibited on Auxiliary directional signs. Gateway Interstate is a 22 acre property with a 250-square foot, multi-tenant building fully occupied with 2 tenants: Delkor and CPC (Colder Products Company). The building has an unusual, angled shape with front entrances facing I-694 and I-35W. The only property access includes 4 driveways off Gateway Boulevard along the North side and rear of the building. Only the third driveway has access to the Dock area. The existing property signage includes 6 wall signs – 3 per tenant: CPC (North, West and Southwest elevations) and Delkor (Southwest, South and East elevations). CPC signs on the North and West walls are the only wall signs visible from Gateway Boulevard. The proposed directional signs would be fabricated aluminum, with minimal White vinyl arrows and text, using a uniform, easily readable font. In summary, the following site conditions would require the requested sign standard adjustment: 1.A large, 22-acre property 2. An unusual, angled building with multiple tenants 3. Multiple driveways (4) on the same street in which only 1 has Dock Area access 4. Limited visibility of all tenants’ wall signage from Gateway boulevard. Increasing the sign size and adding tenant names to the signs would provide simple, effective wayfinding and eliminate confusion. It would also help maintain the safety of visitors and truck drivers by reducing the likelihood of truck drivers choosing driveways with no dock area access. The proposed sign adjustments would not result in signs that are inconsistent with the purpose of the Gateway Business (GB) zoning district or the current land use. They also would not adversely impact public safety or create a hazard to motorists, pedestrians or cyclists or cause sign clutter for surrounding properties. 8786 W. 35W Service Drive Blaine, MN 55449 Designer Alex Wasnick Salesperson Rick Ferraro Project Manager 240854 Altus Properties Gateway Interstate Arden Hills Contact Altus Properties Lindsay Chalin 701 Xenia Avenue South, Suite 425 Golden Valley, MN 55416 Jobsite 4200 West Round Lake Road Arden Hills, MN 55112 Phone/Email 651-728-9264 lchalin@AltusProperties.com Date 7-30-24 11-7-24 763-432-7447 www.spectrum-signs.com 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 www.spectrum-signs.com 240854 - Altus Properties - Gateway Interstate - Arden Hills Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. CPC 4200 Dock Area Delkor CPC 4200 Dock Area Delkor Delkor Top View Sign 1 Furnish and Install (3) 24” x 36” S/F Post and Panel Signs (6 SF Each) A.Aluminum Face Painted Dark Gray - Color TBV -Decorated with First Surface 3M 220-10 White Vinyl B.3” Aluminum Square Tube Posts Painted Dark Gray - Color TBV Sign 2 Sign 3 24.000" 60.000" 36.000"3"3" A B 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 www.spectrum-signs.com 240854 - Altus Properties - Gateway Interstate - Arden Hills Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. N Sign 1 Sign 3 Sign 2 5’-0”5’-0" 5’-0" 8786 W. 35W Service Drive Blaine, MN 55449 Designer PW Salesperson RF Project Manager 240854 Gateway Interstate Master Sign Plan Arden Hills Contact Altus Properties Lindsay Chalin 701 Xenia Avenue South, Suite 425 Golden Valley, MN 55416 Jobsite 4200 West Round Lake Road Arden Hills, MN 55112 Phone/Email 651-728-9264 lchalin@AltusProperties.com Date 12-2-24 763-432-7447 www.spectrum-signs.com Night View Furnish and Install (2) 59” x 145.75“ LED Face Illuminated Remote Mount Leer Sets A. 5” Deep Remote Mount Channel Leers - 1” Black Trim Cap - 5” Black Aluminum Returns - 3/16” White Acrylic Faces - White LED Illumination B. Aached to Wall with Threaded Rod and Silicon Adhesive C. Power Supplies in Building for Service - 20’-0” Leads for Electrical D. Existing Wall Background * Leer Stroke Width Adjusted for LED Illumination 59.8 Square Feet A B C D 59 in 145.75 in 27.25 in 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 www.spectrum-signs.com 240854 - Gateway Interstate - Master Sign Plan - Arden Hills - Sign Type 1A & 1B Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. Night View Furnish and Install (1) 48” x 118.5“ LED Face Illuminated Remote Mount Leer Set A. 5” Deep Remote Mount Channel Leers - 1” Black Trim Cap - 5” Black Aluminum Returns - 3/16” White Acrylic Faces - White LED Illumination B. Aached to Wall with Threaded Rod and Silicon Adhesive C. Power Supplies in Building for Service - 20’-0” Leads for Electrical D. Existing Wall Background * Leer Stroke Width Adjusted for LED Illumination 39.5 Square Feet A B C D 22.25 in48 in 118.5 in 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 www.spectrum-signs.com 240854 - Gateway Interstate - Master Sign Plan - Arden Hills - Sign Type 2 Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. 35.585" 36.085" 41.457" 97.96" 143.789" 20.646" 44.842" 2.733"3.213"7.396" 29.609" 44.76" 45.24" 60" Furnish and Install (3) 60” x 143.789” LED Face Illuminated Exterior Logo Displays (59.9 SF Each) 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 www.spectrum-signs.com 240854 - Gateway Interstate - Master Sign Plan - Arden Hills - Sign Type 3A, 3B & 3C Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. Reflex Blue CLogo: 5” Deep Returns Painted to Match Pantone Reflex Blue C 1” Trim Cap Painted to Match Pantone Reflex Blue C High Intensity White LEDs White Acrylic Face Decorated with First Surface Digitally Printed Perforated Vinyl to Match Pantone Reflex Blue C Leers: 5” Deep Returns Finished White 1” White Trim Cap High Intensity White LEDs White Acrylic Face Tagline: 1/4” Thick Flat Cut Aluminum Painted Satin White Stud Mounted with Threaded Rods and Silicone Adhesive 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 www.spectrum-signs.com 240854 - Gateway Interstate - Master Sign Plan - Arden Hills - Sign Type 3A, 3B & 3C Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 www.spectrum-signs.com 240854 - Gateway Interstate - Master Sign Plan - Arden Hills - South Elevation Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. ST 1A 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 www.spectrum-signs.com 240854 - Gateway Interstate - Master Sign Plan - Arden Hills - Southwest Elevation Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. ST 3A ST 1B 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 www.spectrum-signs.com 240854 - Gateway Interstate - Master Sign Plan - Arden Hills - East Elevation Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. ST 2 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 www.spectrum-signs.com 240854 - Gateway Interstate - Master Sign Plan - Arden Hills - West Elevation Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. ST 3B 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 www.spectrum-signs.com 240854 - Gateway Interstate - Master Sign Plan - Arden Hills - North Elevation Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. ST 3C 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 www.spectrum-signs.com 240854 - Gateway Interstate - Master Sign Plan - Arden Hills - Sign Types 4A, 4B & 4C Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. CPC 4200 Dock Area Delkor CPC 4200 Dock Area Delkor Delkor Top View Sign 4A Furnish and Install (3) 24” x 36” S/F Post and Panel Signs (6 SF Each) A. Aluminum Face Painted Dark Gray - Color TBV -Decorated with First Surface 3M 220-10 White Vinyl B. 3” Aluminum Square Tube Posts Painted Dark Gray - Color TBV Sign 4B Sign 4C 24.000" 60.000" 36.000"3"3" A B 1A - LED Illuminated Letter Set @ 59.8 Square Feet South Elevation 1B - LED Illuminated Letter Set @ 59.8 Square Feet Southwest Elevation 2 - LED Illuminated Letter Set @ 39.5 Square Feet East Elevation 3A - LED Illuminated Letter Set @ 60 Square Feet Southwest Elevation 3B - LED Illuminated Letter Set @ 60 Square Feet West Elevation 3C - LED Illuminated Letter Set @ 60 Square Feet North Elevation 4A, 4B & 4C - S/F Directional Signs @ 6 Square Feet 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 www.spectrum-signs.com 240854 - Gateway Interstate - Master Sign Plan - Arden Hills - Site Map Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. N Sign 4A Sign 4C Sign 2 Sign 1ASign 1B Sign 3A Sign 3C Sign 3B Sign 4B 5’-0”5’-0" 5’-0" Designer Alex Wasnick Salesperson Matt Duong Project Manager Tim Prinsen 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 | www.spectrum-signs.com 220204M 45 North Group CPC, Arden Hills Contact 45 North Group Mike Zitelman 1660 South Highway 100, Suite 329 St. Louis Park, MN 55416 Jobsite 4200 West Round Lake Road Arden Hills, MN 55112 Phone/Email 612-247-8765 mike.zitelman@45northgroup.com Date 3-16-22 3-30-22 5-5-22 5-26-22 6-29-22 220204M - 45 North Group - CPC - Arden Hills - ST 1 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 | www.spectrum-signs.com Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. 35.585" 36.085" 41.457" 97.96" 143.789" 20.646" 44.842" 2.733"3.213"7.396" 29.609" 44.76" 45.24" 60" Furnish and Install (3) 60” x 143.789” LED Face Illuminated Exterior Logo Displays (59.9 SF Each) 220204M - 45 North Group - CPC - Arden Hills - ST 1 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 | www.spectrum-signs.com Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. Reflex Blue CLogo: 5” Deep Returns Painted to Match Pantone Reflex Blue C 1” Trim Cap Painted to Match Pantone Reflex Blue C High Intensity White LEDs White Acrylic Face Decorated with First Surface Digitally Printed Perforated Vinyl to Match Pantone Reflex Blue C Leers: 5” Deep Returns Finished White 1” White Trim Cap High Intensity White LEDs White Acrylic Face Tagline: 1/4” Thick Flat Cut Aluminum Painted Satin White Stud Mounted with Threaded Rods and Silicone Adhesive 220204M - 45 North Group - CPC - Arden Hills - ST 1A 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 | www.spectrum-signs.com Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. Proposed Sign - Southwest Elevation 220204M - 45 North Group - CPC - Arden Hills - ST 1B 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 | www.spectrum-signs.com Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. Proposed Sign - Northwest Elevation 220204M - 45 North Group - CPC - Arden Hills - ST 1C 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 | www.spectrum-signs.com Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. Proposed Sign - South Elevation MAIN ENTRANCE VISITOR PARKING EMPLOYEE PARKING Furnish and Install (3) 18” x 36” D/F Non Illuminated Directional Post and Panel Signs A. Aluminum Face Painted to Match Pantone Reflex Blue C and Decorated in First Surface 3M 220-10 White Vinyl B. 2” Aluminum Square Tube Posts Painted to Match Pantone Reflex Blue C Sign A - North Face MAIN ENTRANCE VISITOR PARKING SHIPPING / RECEIVING Sign A - South Face EMPLOYEE PARKING SHIPPING / RECEIVING Sign B - East Face EMPLOYEE PARKING SHIPPING / RECEIVING Sign B - West Face SHIPPING / RECEIVING - NO PUBLIC ACCESS - DRIVER ENTRY AT BLUE DOOR Sign C - North Face Sign C - South Face *Directional Copy and Placement TBV SHIPPING / RECEIVING - NO PUBLIC ACCESS - DRIVER ENTRY AT BLUE DOOR 18" 60" 36" A B 2" 220204M - 45 North Group - CPC - Arden Hills - ST 2 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 | www.spectrum-signs.com Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. Reflex Blue C 220204M - 45 North Group - CPC - Arden Hills - ST 3 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 | www.spectrum-signs.com Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. 1 Furnish and Install (24) 7” x 10” Dock Door Signs A. White Aluminum Composite Material B. First Surface 3M 220-12 Black Vinyl *Quantities TBV 10" 7" A B 1 2 3 4 5 6789 220204M - 45 North Group - CPC - Arden Hills - ST 3 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 | www.spectrum-signs.com Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. 10 Not Operational 11 Not Operational 12 Not Operational 18 Not Operational 17 Not Operational 16 Not Operational 15 Not Operational 14 Not Operational 13 Not Operational 19 Not Operational 20 Not Operational 21 Not Operational 22 Not Operational 23 Not Operational 24 Not Operational 220204M - 45 North Group - CPC - Arden Hills - ST 4 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 | www.spectrum-signs.com Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. 12” Furnish and Install (9) 18” x 12” Standard Handicap Parking Sign Furnish and Install (4) 18” x 12” EV Parking Signs Furnish and Install (1) 24” x 24” No Left Turn Sign *Quantities TBV Furnish and Install (3) 30” x 30” Standard Stop Sign 18” 78” Galvanized Post Galvanized Post60” 30” 30”STOP12” 18” 78” Galvanized Post60” Furnish and Install (4) 18” x 12” Visitor Parking Signs 12” 18” 78” Galvanized Post60” 24” 24” 78” Galvanized Post54” 96” VISITOR PARKING 220204M - 45 North Group - CPC - Arden Hills - ST 5 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 | www.spectrum-signs.com Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. Furnish and Install (1) 12” x 36.5” First Surface 3M 220-10 White Vinyl Address Numbers *Location TBV 36.5" 12" 220204M - 45 North Group - CPC - Arden Hills - ST 6 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 | www.spectrum-signs.com Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. MEN MEN WOMEN women ALL GENDER allgende r STAIR N-1 stairn-1 STAIR N-2 stairn-2 STAIR S-1 stairs-1 STAIR S-2 stair-2 IN CASE OF FIRE USE STAIRS incaseoffireusestairs QTY 7 QTY 7 QTY 2 QTY 2 QTY 1 QTY 1 QTY 1 QTY 1 Furnish and Install (22) 9” x 6” ADA Signs A. 1/8” Clear Acrylic with 902 Brushed Aluminum Laminate with Vertical Grain B. Black Raised Graphic and Copy C. Clear Raster Braille *Quantities and Room Names TBV 6" 9" A B C 220204M - 45 North Group - CPC - Arden Hills - ST 7 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 | www.spectrum-signs.com Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. QTY 2 QTY 4 QTY 3 QTY 2 QTY 3 QTY 1 Furnish and Install (15) 5” x 7” ADA Signs A. 1/8” Clear Acrylic with 902 Brushed Aluminum Laminate with Horizontal Grain B. Black Raised Copy C. Clear Raster Braille *Quantities and Room Names TBV JANITOR jan itor STORAGE storage MECHANICAL mechanical ELECTRICAL electrical UTILITY utility ELECTRICAL AND ROOF ACCESS alectricalandroofaccess 5" 7" A C B MAXIMUM OCCUPANCY XXX Furnish and Install (4) 6” x 12” Max Occupancy Signs A. 1/8” Clear Acrylic with 902 Brushed Aluminum Laminate with Horizontal Grain B. First Surface 3M 220-12 Black Vinyl *Quantities and Occupancy Numbers TBV 220204M - 45 North Group - CPC - Arden Hills - ST 8 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 | www.spectrum-signs.com Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. 12" 6" B A 220204M - 45 North Group - CPC - Arden Hills - ST 9 8786 W. 35W Service Drive Blaine, MN 55449 763-432-7447 | www.spectrum-signs.com Customer Approval Date This drawing is the exclusive property of Spectrum Sign Systems, Inc. It is not to be produced or duplicated without the written consent of Spectrum Sign Systems, Inc. Distribution of this drawing for the purpose of constructing the sign by anyone other than Spectrum Sign Systems, Inc., is strictly prohibited. If such an event occurs Spectrum Sign Systems Inc., will be reimbursed $1,000.00 per occurrence. Main Entrance North Employee Entrance Southwest Employee Entrance Loading Dock Entrance Furnish and Install (4) Sets of First Surface 3M 220-10 White Vinyl at a 4” Leer Height *Install Location and Dimensions TBV 4" 10.8" 4" 17.5" 4" 17.5" 4" 17.5" 23.8" 26.2"28.4"23.8" Page 1 of 9 PC Agenda Item – 3A MEMORANDUM DATE: January 8, 2025 TO: Planning Commission Vice Chair and Commissioners FROM: T.J. Hofer, Consultant Planner Madison Richard, Consultant Planner SUBJECT: Planning Case #24-020 – Public Hearing Required Applicant: Rick Ferraro, Spectrum Sign Systems, Inc. Property Location: 4200 Round Lake Road Request: Planned Unit Development Amendment and Site Plan Review Requested Action Rick Ferraro (“The Applicant”) is requesting a Planned Unit Development Amendment and Site Plan Review to amend the Final Planned Unit Development Plan for 4200 Round Lake Road (“PUD Development Agreement”) to allow for flexibility from the required auxiliary sign standards for an existing approximately 250,000 square foot commercial building on the property at 4200 Round Lake Road (“Subject Property”). Background 1. Overview of Request Scannell Properties previously submitted a land use application for a Master Planned Unit Development, Conditional Use Permit, Site Plan Review, and Preliminary/Final Plat to develop the existing approximately 250,000 square foot office and warehouse building on the property at 4200 Round Lake Road. This application was approved, with conditions, with Resolution 2020- 045 on October 12, 2020. It was stated in the approvals that a separate sign permit would be required for all proposed signage and that all proposed signage shall meet the requirements of Sign District 6. Delkor Systems, Inc. previously submitted a land use application for a Planned Unit Development Amendment to allow flexibility from the City Code on wall signage. This application was approved, with conditions, with Planning Case 22-014 on August 3, 2022, by the City Council. The Subject Property is currently owned by Altus Properties, LLC., and the building is currently occupied by Delkor Systems, Inc. and Colder Products Company (CPC). Page 2 of 9 The PUD Development Agreement for Gateway Interstate (“PUD Development Agreement”) was approved on April 16, 2021. The Applicant is now asking to amend the PUD agreement to allow for an increase in the amount of sign area permitted and allow for flexibility of commercial text on the sign faces. The Applicant has provided a description in the submitted narrative Propose a sign adjustment for 3 Auxiliary directional signs to be installed on the property along Gateway Boulevard. We are requesting to 1) increase the sign area from 4.5 to 6 square feet and 2) flexibility to allow commercial text on each sign, to effectively direct traffic and maintain safety. Rendering of Proposed Signs – Northwest – Signs 4A and 4B Rendering of Proposed Sign – Southeast – Sign 4C Page 3 of 9 A Site Plan Review is required by the City Code for any Planned Unit Development Amendment, but no changes aside from the signs are proposed. This commercial corridor is accessible by way of Gateway Boulevard. This area is used by a number of small and large businesses for a variety of manufacturing, distribution, warehousing, and office uses. 2. History of the Subject Property The Subject Property was subdivided into two parcels, with the larger parcel developed in 2021 as a warehouse and wholesaling use, with associated non-warehouse uses, for an approximately 250,000 square foot principal structure. A site plan review was required for this development as the property had previously been vacant since 2006, when three lots were consolidated into one and the existing building was demolished. An additional site plan review was required in November 2021, approved as Resolution 2021-066, to expand the parking area on site. A Planned Unit Development Amendment for signage for the site was approved in August 2022, permitting an additional wall sign on the southwest elevation. Subject Property – Proposed Auxiliary Signs Approvals 1. Planned Unit Development Amendment Page 4 of 9 The site currently has a PUD that was approved with Resolution 2020-045. This PUD allowed for flexibility on the site and approved the warehouse uses. The flexibility approved with the PUD includes: • Flexibility from district provisions that require warehousing and wholesaling uses shall not exceed 75% of the building and office uses cannot occupy less than 25% of a project’s total floor area. • Flexibility to allow Lot 2 to be less than the required 5 acres. • Flexibility from the required street frontage of at least 100 feet and lot depth of at least 130 feet. • Flexibility from the required parking setback of 50 feet in the GB district. • Flexibility from the maximum building height of 35 feet in the GB district. • Flexibility for aesthetics to allow a combination of painted pre-cast, glass, architectural metal panels with concealed fasteners, and thin brick veneer. • Flexibility from minimum caliper inches to allow off-site tree planting or fee in lieu. • Flexibility from the requirement for a minimum of 10% of the total landscaped area to be covered with perennials and/or shrubberies. • Flexibility to install an additional wall sign on the southwest elevation where one sign was allowed in Sign District 6. A Planned Unit Development (PUD) is required for all new development and redevelopment in the GB District. Under the 2022 PUD Amendment, the Applicant was provided flexibility for signage standards. The proposal would provide additional flexibility from signage standards. The Applicant has provided details in the Proposed Sign Plan (Attachment E) which identifies where flexibility is requested. 2. Site Plan Review An application for a PUD Amendment requires Site Plan Review. No changes aside from the signs are proposed. Plan Evaluation Overview of Proposal The Applicant is proposing changes to signage on the Subject Property to add three auxiliary signs. Existing conditions for the site can be found in Attachment D. The Applicant states that the purpose of the request is to direct traffic and maintain safety through clear signage for direction on the site, which will not impact the surrounding area. In addition to the review required for the PUD Amendment, there are two sections of the City Code that establish standards for signs within the City Chapter 12, Sign Code and Appendix A, Descriptions of Various Land Use Procedures. Chapter 12, Sign Code 1. Auxiliary Signs – Flexibility Requested The original PUD for the Subject Property did not include a request for flexibility on signage. A condition of the initial approval stated that all proposed signage shall meet the requirements of Sign District 6. The Subject Property has existing flexibility as part of the previous sign plan from Page 5 of 9 the requirements for location of wall signs, permitting an additional wall sign on the southwest elevation. The Applicant is seeking flexibility for the size of auxiliary signage and to allow commercial text on the sign faces. Auxiliary signs are defined as (emphasis added): Auxiliary sign. A sign that provides direction for internal circulation, parking or entry, restrictions on parking, security warnings, or other similar primarily noncommercial signs that are directed at people that are entering, exiting, or on a particular property. Auxiliary signs do not include outdoor advertising signs. Commercial Message The city has historically prohibited commercial messages on auxiliary signs. A commercial message is defined as: Commercial message sign. Any message which identifies a business or product or promotes the sale of any product or service. The inclusion of the business’ names, instead of an identifier such as “Suite 1” and “Suite 2” creates a primarily commercial sign. The Applicant is proposing two auxiliary signs on the northwest entrances of the site and an auxiliary sign on the southeast entrance of the site. Under the proposed signage plan, the Applicants are requesting to have the tenants of the building business names on the auxiliary sign. Sign Size Flexibility is not required for the size of the proposed auxiliary signs, but previously 4.5 square feet were reviewed. Properties in Sign District 6 are allowed auxiliary signs up to six square feet. The proposed auxiliary signs are each six square feet and comply with the sign district requirements. The Applicant has proposed no other changes and shall follow all other city standards for the signage on the building. The signage plans are shown in Attachment E. 2. Sign Standard Adjustments – Section 1260.01 The Applicant requests to increase the size of auxiliary signage and flexibility to allow commercial text on the sign faces. City Code Section 1260.01, Sign Standard Adjustments states: …adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process. In order to approve an adjustment, the Planning Commission will need to make a determination that the following criteria in the sign code have been satisfied: Subd. 1 There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately to the site. Page 6 of 9 The Applicant has stated the sign adjustment is required to identify and orientate customers, delivery trucks, and emergency vehicles. Subd. 2 The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site. The proposed auxiliary signage will match previously approved materials and color of signs and building features. Subd. 3 The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. The proposed auxiliary signage appears consistent with current zoning district and land use. Chapter 13, Zoning Regulations Review 1. District Provisions (Gateway Business District) – Section 1320 Under the 2040 Comprehensive Plan, this site is guided as Light Industrial & Office (IND) on the land use plan and is zoned Gateway Business (GB). No changes to any uses or dimensional standards are proposed. Direction 2040 Comp. Plan Land Use Zoning Existing Land Uses North IND – Light Industrial & Office R-1 – Single Family Residential District Industrial / Manufacturing / Warehouse South PI – Public & Institutional / LDR – Low Density Residential GB – Gateway Business High School / Transportation / Cell Tower East IND – Light Industrial & Office GB – Gateway Business Vacant / Open Space West N/A – City of New Brighton N/A – City of New Brighton Highway / Vacant 2. Procedural Requirements for Specific Applications – Section 1355.04 A public hearing for a PUD Amendment request is required before the request can be brought before the City Council. The applicant or its representative shall be given the opportunity to appear before the Planning Commission to answer questions or give explanations regarding the proposal. Upon completion of the public hearing and its study and consideration of the application, the Planning Commission shall submit its written report, containing its findings, conclusions, and recommendations as to the application, to the City Council. Appendix A Descriptions of Various Land Use Procedures, Sign Permits 1. Signs Requiring Planning Commission Review and Council Approval. Number of Signs Appendix A sets standards for signs and sign permits. Appendix A uses different language for signs than the sign code does and refers to auxiliary signs as directional signs. Appendix A states that directional signs have a max of two signs per site and that a permit is required. Appendix A establishes that if more than two directional signs are proposed for a site that Planning Commission Page 7 of 9 review and Council approval is required. The Applicant is proposing three signs that appear to meet required setbacks. Plan Evaluation Summary The table below provides the performance standards for the GB District and the preliminary analysis for the proposed amendment. Previous flexibility is shown in grey, PUD flexibility is shown in blue, flexibility allowed within the code is shown in green. Ordinance Requirements GB District Standards/ Sign District 6 Previous PUD Approvals Proposed Development Auxiliary Commercial Message Sign Signs are primarily noncommercial signs Seeking Flexibility – Allow auxiliary signs to identify business names Auxiliary Signage – Sign Copy per Sign 6 square feet 4.5 square feet 6 square feet Directional Signs 2 allowed Seeking Approval – 3 freestanding signs Wall Signage Sign District 6 (one wall sign permitted on southwest elevation) Flexibility Previously Granted 1 additional wall sign on southwest elevation Additional Review Building Official The Building Official has reviewed the plans and has no additional comments at this time. Public Works Director/City Engineer The Public Works Director/City Engineer has reviewed the plans. The following comments have been provided: • Sign 4A will need to be adjusted to not conflict with watermain and sanitary sewer within that area. Fire Marshal The Fire Marshal is currently reviewing the plans. No additional conditions have been included at this time. Department of Natural Resources The DNR Area Hydrologist did not provide comment at the time of writing this report. Findings of Fact Planned Unit Development Amendment Findings: 1. The Applicant submitted an application for a Planned Unit Development Amendment and Site Plan Review. 2. The Subject Property is located within the GB – Gateway Business and is designated for Limited Industrial & Office uses on the 2040 Comprehensive Plan. 3. The Subject Property is approximately 22 acres and is owned by Altus Properties, LLC. 4. Adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by Chapter 12 – Sign Code may be approved Page 8 of 9 with a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code. 5. New building construction or site modification identified requires the submittal of a Site Plan Review application prior to construction. 6. The Planned Unit Development generally conforms to the requirements of the City Zoning Code and design standards. 7. Resolution 2020-045 approved a Planned Unit Development for the Subject Property with flexibility for the following areas: district provisions, lot area, lot dimensions, parking setbacks, building height, minimum caliper inches, aesthetics, perennials and shrubberies. 8. A Planned Unit Development Agreement was approved by the City Council on February 8, 2021. 9. A Planned Unit Development Amendment related to signage was approved by the Planning Commission on August 3, 2022. 10. Where the plan is not in conformance with the City Code, the Applicant has requested flexibility. 11. Flexibility through the PUD process has been requested in the following areas: auxiliary signage. 12. The proposed signage plan will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. 13. A public hearing for a Planned Unit Development Amendment is required before the request can be brought before the City Council. Options and Motion Language Staff have provided the following options and motion language for this case. The Planning Commission should consider providing additional findings of fact as part of the motion to support their recommendation for approval or detail. Planned Unit Development Amendment • Recommend Approval with Conditions: Motion to recommend approval of Planning Case 24-020 for a Planned Unit Development Amendment and Site Plan Review for auxiliary signage at 4200 Round Lake Road, based on the findings of fact and the submitted plans, as amended by the conditions in the January 8, 2025, Report to the Planning Commission: 1. All conditions of the original Preliminary/Final Plat, Planned Unit Development, Conditional Use Permit, and Site Plan Review and their corresponding resolutions shall remain in full force and effect. 2. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the Community Development Director, shall require review and approval by the Planning Commission and City Council. 3. A violation of any condition set forth in the permit shall be a violation of this Code and shall be cause for revocation of the permit. 4. A separate sign permit shall be required for all proposed signs. 5. The final location of auxiliary signs shall be subject to the approval of the PW Director/City Engineer and shall comply with comments as provided within the application review. 6. The proposed signs shall conform to all other regulations in the City Code. Page 9 of 9 • Recommend Approval as Submitted: Motion to recommend approval of Planning Case 24- 020 for a Planned Unit Development Amendment and Site Plan Review for signage at 4200 Round Lake Road, based on the findings of fact and the submitted plans in the January 8, 2025, Report to the Planning Commission. • Recommend Denial: Motion to recommend denial of Planning Case 24-020 for a Planned Unit Development Amendment and Site Plan Review for signage at 4200 Round Lake Road, based on the following findings: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. • Table: Motion to table Planning Case 24-020 for a Planned Unit Development Amendment and Site Plan Review for signage at 4200 Round Lake Road: a specific reason and information request should be included with a motion to table. Public Comments Notice was published in the Pioneer Press on December 24, 2024. Notice was prepared by the City and mailed to property owners within 1,000 feet of the subject property. Staff have not received any public comments regarding this case. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on December 2, 2024. Pursuant to Minnesota State Statute, the City must act on this request by February 4, 2025 (60 days). The City provided the petitioner with a written extension based on meeting schedules over the winter holiday period for an additional 60-day review period, meaning the City must act on this request by April 5, 2025. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Attachments A. Land Use Application B. Location Map C. Narrative D. Site Plan E. Proposed Master Sign Plan – Gateway Interstate F. Existing CPC Sign Plan Approved: February 5, 2025 CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JANUARY 8, 2025 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Vice Chair Collins called to order the regular Planning Commission meeting at 6:30 p.m. ROLL CALL Present were: Commissioners Brad Bjorklund, Joshua Collins, Stephen Erler, Ben Lindau, and Katie Stromberg. Absent: None. Also present were: Interim City Administrator Jessica Jagoe, Consultant Planner TJ Hofer and Councilmember Emily Rousseau. APPROVAL OF AGENDA – JANUARY 8, 2025 Commissioner Erler moved, seconded by Commissioner Bjorklund, to approve the January 8, 2025, agenda as presented. The motion carried unanimously (5-0). APPROVAL OF MINUTES December 4, 2024 – Planning Commission Regular Meeting Commissioner Bjorklund requested changes to the minutes. He stated that his comment on Page 12 should read: The project does not conform to the policies and goals of Section 6 and 7 of the City’s Comprehensive Plan. He reported in the middle of Page 12, his comment should read: he spoke with the developer about the need for moderate income housing, as well. He stated a second sentence be added to read: and further stated that he would swear on an affidavit affirming the developer knew of the City’s desire for low income housing prior to the Planning Commission meeting. Commissioner Bjorklund discussed an untruth in the minutes on Page 8 noting Mr. Fink commented that this was the first time this has come up, and reiterated that he had spoken to the developer prior to the meeting. He addressed a comment within the minutes on Page 13, noting Mr. Fink explained he did not receive any push back from the neighbors or the City Council on the concept. He reported Mr. Fink left out the fact that the Planning Commission and himself talked to him personally prior to the meeting that low income housing was important to the City. ARDEN HILLS PLANNING COMMISSION – January 8, 2025 2 Interim City Administrator Jagoe stated she understood Commissioner Bjorklund’s concerns regarding Mr. Fink’s comments, but noted the minutes were to reflect what happened at the meeting. Commissioner Bjorklund moved, seconded by Commissioner Erler, to approve the December 4, 2024, Planning Commission Regular Meeting as amended. The motion carried unanimously 3-0-2 (Commissioners Lindau and Stromberg abstained). PLANNING CASES A. Planning Case 24-020; 4200 Round Lake Road – Planned Unit Development Amendment and Site Plan Review – Public Hearing Consultant Planner Hofer stated Scannell Properties previously submitted a land use application for a Master Planned Unit Development, Conditional Use Permit, Site Plan Review, and Preliminary/Final Plat to develop the existing approximately 250,000 square foot office and warehouse building on the property at 4200 Round Lake Road. This application was approved, with conditions, with Resolution 2020- 045 on October 12, 2020. It was stated in the approvals that a separate sign permit would be required for all proposed signage and that all proposed signage shall meet the requirements of Sign District 6. Delkor Systems, Inc. previously submitted a land use application for a Planned Unit Development Amendment to allow flexibility from the City Code on wall signage. This application was approved, with conditions, with Planning Case 22-014 on August 3, 2022, by the City Council. Consultant Planner Hofer reported the Subject Property is currently owned by Altus Properties, LLC., and the building is currently occupied by Delkor Systems, Inc. and Colder Products Company (CPC). The PUD Development Agreement for Gateway Interstate (“PUD Development Agreement”) was approved on April 16, 2021. The Applicant is now asking to amend the PUD agreement to allow for an increase in the amount of sign area permitted and allow for flexibility of commercial text on the sign faces. Consultant Planner Hofer reviewed the Plan Evaluation and provided the Findings of Fact for review: Planned Unit Development Amendment Findings: 1. The Applicant submitted an application for a Planned Unit Development Amendment and Site Plan Review. 2. The Subject Property is located within the GB – Gateway Business and is designated for Limited Industrial & Office uses on the 2040 Comprehensive Plan. 3. The Subject Property is approximately 22 acres and is owned by Altus Properties, LLC. 4. Adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by Chapter 12 – Sign Code may be approved with a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code. 5. New building construction or site modification identified requires the submittal of a Site Plan Review application prior to construction. 6. The Planned Unit Development generally conforms to the requirements of the City Zoning Code and design standards. ARDEN HILLS PLANNING COMMISSION – January 8, 2025 3 7. Resolution 2020-045 approved a Planned Unit Development for the Subject Property with flexibility for the following areas: district provisions, lot area, lot dimensions, parking setbacks, building height, minimum caliper inches, aesthetics, perennials and shrubberies. 8. A Planned Unit Development Agreement was approved by the City Council on February 8, 2021. 9. A Planned Unit Development Amendment related to signage was approved by the Planning Commission on August 3, 2022. 10. Where the plan is not in conformance with the City Code, the Applicant has requested flexibility. 11. Flexibility through the PUD process has been requested in the following areas: auxiliary signage. 12. The proposed signage plan will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. 13. A public hearing for a Planned Unit Development Amendment is required before the request can be brought before the City Council. Consultant Planner Hofer stated staff recommends approval of Planning Case 24-020 for a Planned Unit Development Amendment and Site Plan Review for auxiliary signage at 4200 Round Lake Road, based on the findings of fact and the submitted plans, as amended by the conditions in the January 8, 2025, Report to the Planning Commission: 1. All conditions of the original Preliminary/Final Plat, Planned Unit Development, Conditional Use Permit, and Site Plan Review and their corresponding resolutions shall remain in full force and effect. 2. The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the Community Development Director, shall require review and approval by the Planning Commission and City Council. 3. A violation of any condition set forth in the permit shall be a violation of this Code and shall be cause for revocation of the permit. 4. A separate sign permit shall be required for all proposed signs. 5. The final location of auxiliary signs shall be subject to the approval of the PW Director/City Engineer and shall comply with comments as provided within the application review. 6. The proposed signs shall conform to all other regulations in the City Code. Consultant Planner Hofer reviewed the options available to the Planning Commission on this matter: 1. Recommend Approval with Conditions 2. Recommend Approval as Submitted 3. Recommend Denial 4. Table Chair Weber opened the floor to Commissioner comments. Vice Chair Collins stated Appendix A allows for two signs per side. He asked if the appendix considered sign square footage. ARDEN HILLS PLANNING COMMISSION – January 8, 2025 4 Consultant Planner Hofer reported Chapter 12Sign Code looks at total square footage but Appendix A does not evaluate the size of the sign. Commissioner Erler requested comment from the applicant as to why they were requesting additional signage. Rick Feraro, Spectrum Sign Systems, introduced himself to the Commission. He stated due to the massive site he was seeking a sign change. He explained he had a PUD approved that would allow him to have three signs. He reported since CPC and Delkor have occupied the building with multiple entrances, there are now various commercial deliveries, customers and employees coming to the site. He stated the sign request would assist visitors and deliveries going to the correct destination in the most efficient and safe manner possible. Vice Chair Collins opened the public hearing at 6:59 p.m. Vice Chair Collins invited anyone for or against the application to come forward and make comment. There being no additional comment Vice Chair Collins closed the public hearing at 6:59 p.m. Commissioner Stromberg stated she supported the proposed request. Commissioner Lindau indicated he supported the request as well. Commissioner Erler moved and Commissioner Bjorklund seconded a motion to recommend approval of Planning Case 24-020 for a Planned Unit Development Amendment and Site Plan Review for auxiliary signage at 4200 Round Lake Road based on the findings of fact and the submitted plans, as amended by the conditions in t he January 8, 2025, report to the Planning Commission. The motion carried unanimously (5- 0). UNFINISHED AND NEW BUSINESS None. REPORTS A. Report from the City Council Councilmember Rousseau provided the Commission with an update from the City Council. She noted this would be her last meeting as the Council liaison, noting newly elected Councilmember Weber would be serving as the liaison for 2025. B. Planning Commission Comments and Requests Commissioner Bjorklund requested an update from staff regarding the North Heights housing development. ARDEN HILLS PLANNING COMMISSION – January 8, 2025 5 Interim City Administrator Jagoe reported the developer would be coming before the City Council at the January 13 meeting and a supplemental narrative was included in their packet of materials. ADJOURN Vice Chair Collins moved, seconded by Commissioner Bjorklund, to adjourn the January 8, 2025, Planning Commission Meeting at 7:07 p.m. The motion carried unanimously (5-0). Page 1 of 2 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-016 RESOLUTION APPROVING A PLANNED UNIT DEVELOPMENT AMENDMENT AND SITE PLAN REVIEW AT 4200 ROUND LAKE ROAD W WHEREAS, City Staff received a complete land use application for a Planned Unit Development Amendment and Site Plan Review for the property located at 4200 Round Lake Road W (“Subject Property”); and WHEREAS, to construct this proposal, Rick Ferraro (“The Applicant”) is seeking flexibility to allow for an increase in the amount of sign area permitted for auxiliary signs and allow for flexibility of commercial text on the sign faces on the Subject Property; and WHEREAS, the original Planned Unit Development for the Subject Property did not include a request for flexibility on freestanding signage and proposed auxiliary signs up to 4.5 square feet; and WHEREAS, the Subject Property is located in Sign District 6, which allows auxiliary signs with a maximum size of 6 square feet. Commercial messages are not permitted on auxiliary signs. The Applicant is proposing three (3) auxiliary signs up to 6 square feet with business names on the auxiliary signs; and WHEREAS, the Subject Property is zoned GB, Gateway Business District and is guided as Light Industrial & Office on the Land Use Plan; and WHEREAS, adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by this Chapter may be approved with a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code; and WHEREAS, pursuant to Minnesota State Statute, the City must act on this request by February 4, 2025 (60 days); and WHEREAS, the City provided the petitioner with a written extension based on meeting schedules over the winter holiday period for an additional 60-day review period, meaning the City must act on this request by April 5, 2025 (120 days); and WHEREAS, the City Council directed Staff to prepare a Land Use Application Public Policy Notification to notify all property owners within 1000 feet of Subject Property when a request for the Planning Commission is to occur related to a land use application that requires a public hearing; and WHEREAS, the City’s obligation has been met where the Arden Hills Planning Commission did hold a public hearing on January 8, 2025. All written comments submitted in advance of the meeting were presented to the Planning Commission. All persons present at said meeting were given an opportunity to be heard and present written statements; and Page 2 of 2 WHEREAS the Planning Commission considered the Applicant’s request for a Planned Unit Development Amendment and Site Plan Review and, as such voted 5-0 in favor of recommending approval with conditions. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: Herby adopts Resolution 2025-016 approving Planning Case 2024-020 for a Planned Unit Development Amendment and Site Plan Review for the property located at 4200 Round Lake Road W to install the proposed auxiliary signage with the proposed commercial messaging on the Subject Property. BE IT FURTHER RESOLVED that City Council approves Planning Case 24-020 for a Planned Unit Development Amendment and Site Plan Review for the property located at 4200 Round Lake Road W, based on the findings of fact and the submitted plans in the February 10, 2025 Report to the City Council, as amended by the following conditions: 1) All conditions of the original Preliminary/Final Plat, Planned Unit Development, Conditional Use Permit, and Site Plan Review and their corresponding resolutions shall remain in full force and effect. 2) The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the Community Development Director, shall require review and approval by the Planning Commission and City Council. 3) A violation of any condition set forth in the permit shall be a violation of this Code and shall be cause for revocation of the permit. 4) A separate sign permit shall be required for all proposed signs. 5) The final location of auxiliary signs shall be subject to the approval of the PW Director/City Engineer and shall comply with comments as provided within the application review. 6) The proposed signs shall conform to all other regulations in the City Code. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF FEBRUARY, 2025. ___________________________________ David Grant, Mayor ATTEST: _____________________________ Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage Planning Case #24-020 – Public Hearing Required Applicant: Rick Ferraro, Spectrum Sign Systems, Inc Property Location: 4200 Round Lake Road Request: Planned Unit Development Amendment and Site Plan Review 1 Background •PUD, CUP, SP, PP, and FP to develop the existing ~250,000 sq. ft. office and warehouse building in October of 2020. •Property is currently owned by Altus Gateway LLC •Parcel zoning - GB, Gateway Business District •2040 Comprehensive Plan – Light Industrial & Office Direction 2040 Comp. Plan Land Use Zoning Existing Land Uses North IND – Light Industrial & Office R-1 – Single Family Residential District Industrial / Manufacturing / Warehouse South PI – Public & Institutional / LDR – Low Density Residential GB – Gateway Business High School / Transportation / Cell Tower East IND – Light Industrial & Office GB – Gateway Business Vacant / Open Space West N/A – City of New Brighton N/A – City of New Brighton Highway / Vacant 2 Existing and Required Approvals •Existing •Planned Unit Development, Conditional Use Permit, Site Plan Review, and Preliminary/Final Plat – PC 20-010 - October 12, 2020 •Planned Unit Development Amendment – PC 22-014 - August 22, 2022 •Flexibility granted for number of Wall Signs •Requested •Planned Unit Development Amendment •Site Plan Review 3 Overview of Request •PUD Amendment to allow commercial text on auxiliary sign •Applicant stated: Propose a sign adjustment for 3 Auxiliary directional signs to be installed on the property along Gateway Boulevard. We are requesting to 1) increase the sign area from 4.5 to 6 square feet and 2) flexibility to allow commercial text on each sign, to effectively direct traffic and maintain safety. •Site plan review is required due to PUD Amendment request •Directional Sign maximum number flexibility 4 Overview of Proposal •Proposing changes to signage on the Subject Property to add three auxiliary signs. •The Applicant states that the purpose of the request is to direct traffic and maintain safety through clear signage for direction on the site, which will not impact the surrounding area. •In addition to the review required for the PUD Amendment, there are two sections of the City Code that establish standards for signs within the Cit: • Chapter 12, Sign Code •Appendix A, Descriptions of Various Land Use Procedures 5 Chapter 12, Sign Code, Auxiliary Signs •A condition of initial PUD approval stated that all proposed signage shall meet the requirements of Sign District 6 •Previously, auxiliary signs were reviewed at 4.5 sq. ft. and without any commercial messaging. Commercial message sign. Any message which identifies a business or product or promotes the sale of any product or service. Existing Reviewed Auxiliary Signs 6 Chapter 12, Sign Code •Auxiliary signs are defined as: Auxiliary sign. A sign that provides direction for internal circulation, parking or entry, restrictions on parking, security warnings, or other similar primarily noncommercial signs that are directed at people that are entering, exiting, or on a particular property. Auxiliary signs do not include outdoor advertising signs. •The inclusion of the business’ names, instead of an identifier such as “Suite 1” and “Suite 2” creates a primarily commercial sign •Signs are proposed at 6 sq. ft. Proposed Auxiliary Signs 7 Chapter 12, Sign Code, Sign Standard Adjustments •Sign Standard Adjustments •The Planning Commission will need to make a determination that the following criteria in the sign code have been satisfied Subd. 1 There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately to the site. Subd. 2 The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site. Subd. 3 The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. 8 Chapter 13, Zoning Regulations Review •Guided as Light Industrial & Office (IND) •Zoned Gateway Business (GB) •No changes to any uses or dimensional standards are proposed Direction 2040 Comp. Plan Land Use Zoning Existing Land Uses North IND – Light Industrial & Office R-1 – Single Family Residential District Industrial / Manufacturing / Warehouse South PI – Public & Institutional / LDR – Low Density Residential GB – Gateway Business High School / Transportation / Cell Tower East IND – Light Industrial & Office GB – Gateway Business Vacant / Open Space West N/A – City of New Brighton N/A – City of New Brighton Highway / Vacant 9 Appendix A, Signs •Appendix A sets standards for signs and sign permits •Appendix A states that directional signs have a max of two signs per site and that a permit is required •Appendix A establishes that if more than two directional signs are proposed for a site that Planning Commission review and Council approval is required •The Applicant is proposing three signs that appear to meet required setbacks 10 Plan Evaluation Summary •Previous flexibility is shown in grey, PUD flexibility is shown in blue, flexibility allowed within the code is shown in green. Ordinance Requirements GB District Standards/ Sign District 6 Previous PUD Approvals Proposed Development Auxiliary Commercial Message Sign Signs are primarily noncommercial signs Seeking Flexibility – Allow auxiliary signs to identify business names Auxiliary Signage – Sign Copy per Sign 6 square feet 4.5 square feet 6 square feet Directional Signs 2 allowed Seeking Approval – 3 freestanding signs Wall Signage Sign District 6 (one wall sign permitted on southwest elevation) Flexibility Previously Granted 1 additional wall sign on southwest elevation 11 Additional Reviews •Building Official •The Building Official has reviewed the plans and has no additional comments at this time. •Public Works Director/City Engineer •The Public Works Director/City Engineer has reviewed the plans. The following comments have been provided: •Sign 4A will need to be adjusted to not conflict with watermain and sanitary sewer within that area •Fire Marshal •The Fire Marshal is currently reviewing the plans. No additional conditions have been included at this time •Department of Natural Resources •The DNR Area Hydrologist did not provide comment at the time of writing this report . 12 Public Notice •Notice was published in the Pioneer Press on January 30, 2024. Notice was prepared by the City and mailed to property owners within 1,000 feet of the subject property. Staff have not received any public comments regarding this case. 13 Deadline for Agency Action •The City of Arden Hills received the completed application for this request on December 2, 2024. Pursuant to Minnesota State Statute, the City must act on this request by February 4, 2025 (60 days). The City provided the petitioner with a written extension based on meeting schedules over the winter holiday period for an additional 60-day review period, meaning the City must act on this request by April 5, 2025. With consent of the applicant, the City may extend the review period beyond the initial 120 days. 14 1.The Applicant submitted an application for a Planned Unit Development Amendment and Site Plan Review. 2.The Subject Property is located within the GB – Gateway Business and is designated for Limited Industrial & Office uses on the 2040 Comprehensive Plan. 3.The Subject Property is approximately 22 acres and is owned by Altus Properties, LLC. 4.Adjustments to the requirements and standards for the height, number, type, lighting, area, and/or location of a sign or signs established by Chapter 12 – Sign Code may be approved with a Site Plan Review or a Planned Unit Development process as described for in Section 1320 and 1355 of the Zoning Code. 5.New building construction or site modification identified requires the submittal of a Site Plan Review application prior to construction. 6.The Planned Unit Development generally conforms to the requirements of the City Zoning Code and design standards. 7.Resolution 2020-045 approved a Planned Unit Development for the Subject Property with flexibility for the following areas: district provisions, lot area, lot dimensions, parking setbacks, building height, minimum caliper inches, aesthetics, perennials and shrubberies. Findings of Fact – PUD Amendment and Site Plan Review 15 8.A Planned Unit Development Agreement was approved by the City Council on February 8, 2021. 9.A Planned Unit Development Amendment related to signage was approved by the Planning Commission on August 3, 2022. 10.Where the plan is not in conformance with the City Code, the Applicant has requested flexibility. 11.Flexibility through the PUD process has been requested in the following areas: auxiliary signage. 12.The proposed signage plan will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. 13.A public hearing for a Planned Unit Development Amendment is required before the request can be brought before the City Council. 14.The Planning Commission held the required public hearing on January 8, 2025. Findings of Fact – PUD Amendment and Site Plan Review 16 •Approval with Conditions: Motion to approve Resolution 2025-016 and Planning Case 24-020 for a Planned Unit Development Amendment and Site Plan Review for auxiliary signage at 4200 Round Lake Road, based on the findings of fact and the submitted plans, as amended by the conditions in the February 10, 2025, Report to the City Council. •Approval as Submitted: Motion to approve Resolution 2025-016 and Planning Case 24-020 for a Planned Unit Development Amendment and Site Plan Review for auxiliary signage at 4200 Round Lake Road, based on the findings of fact and the submitted plans in the February 10, 2025, Report to the City Council. 17 Options and Motion Language - PUD Amendment and Site Plan •Deny : Motion to deny Planning Case 24-020 for a Planned Unit Development Amendment and Site Plan Review for auxiliary signage at 4200 Round Lake Road, based on the following findings: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. •Table: Motion to table Planning Case 24-020 for a Planned Unit Development Amendment and Site Plan Review for auxiliary signage at 4200 Round Lake Road: a specific reason and information request should be included with a motion to table. 18 Options and Motion Language - PUD Amendment and Site Plan Conditions of Approval 19 1.All conditions of the original Preliminary/Final Plat, Planned Unit Development, Conditional Use Permit, and Site Plan Review and their corresponding resolutions shall remain in full force and effect. 2.The project shall be completed in accordance with the submitted plans as amended by the conditions of approval. Any significant changes to these plans, as determined by the Community Development Director, shall require review and approval by the Planning Commission and City Council. 3.A violation of any condition set forth in the permit shall be a violation of this Code, and shall be cause for revocation of the permit. 4.A separate sign permit shall be required for all proposed signs. 5.The final location of auxiliary signs shall be subject to the approval of the PW Director/City Engineer and shall comply with comments as provided within the application review. 6.The proposed signs shall conform to all other regulations in the City Code. Planning Case 24-020 – 4200 Round Lake Road - PUD Amendment and Site Plan Review 20 Questions? Page 1 of 2 CONSENT ITEM – 8S MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Lucas J. Miller, Assistant Public Works Director SUBJECT: Professional Services Extension with Rainbow Tree Care Budgeted Amount: Actual Amount: Funding Source: $30,000 $10,500 Parks Maintenance Fund (For tree removal and EAB) Council Should Consider Motions to approve, table, or deny the following: • Agreement Extension for Professional Services with Rainbow Tree Care to treat smaller existing ash trees on City property by ground treatment. • Agreement Extension for Professional Services with Rainbow Tree Care to treat existing ash trees on City property and private property by injection. • Agreement Extension for Professional Services with Rainbow Tree Care to treat existing oak trees on City property and private property by injection. Background/Discussion Annually, Staff reviews contracting with Rainbow Tree Care (RTC) for Emerald Ash Borer and Two-Lined Chestnut Borer mitigation services to City owned, public Ash and Oak trees. This year RTC has extended its 2024 pricing through 2025, so the contract sets the cost rate per inch for the City to treat by injection existing Ash and Oak trees and, also, provides Arden Hills’ residents a discounted rate from RTC’s standard fee to treat their Ash and Oak trees by injection, if interested. RTC is offering $7.25 per inch for Ash and $8.75 per inch for Oak for residents and $5.15 per inch for both Ash and Oak trees for the City, continued through 2025 from the 2024 contract extension. Correlating tables can be seen in Attachments B & C. Attachment A is a copy of the RTC professional services agreement extension letter. Attachment D is a copy of the signed 2024 PSA of which the prices will be extended through 2025, if Council so chooses. As in the past, pricing was provided for contracting with RTC to provide services to ground treat existing City Ash trees that are too small for injection treatment. The contract sets the cost rate Page 2 of 2 per inch for the City to ground treat at $4.57 per inch. The proposal agreement and cost breakdown are also shown in Attachment B for 2024 EAB ground treatment. The City performs EAB injection treatment every other year and was last completed in 2023. Budget Impact 2025 Public Tree Treatments: Ash Tree Injection Treatment (done every other year) - ~$5,000 Ash Tree Ground Treatment (done yearly) - ~$1,500 Oak Tree Injection Treatment – ~$4,000 Attachments Attachment A – Agreement Extension with Rainbow Tree Care from 2024 through 2025 Attachment B – City Property Injection and Ground Treatment Pricing Attachment C – Private Property Injection Pricing Attachment D – 2024 Signed Agreement (for reference) January 27, 2025 Lucas Miller Assistant Public Works Director City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Sent via e-mail to: LMiller@cityofardenhills.org Re: Extension of Agreement for Professional Services Dear Mr. Miller: I am writing to inform you of Rainbow Treecare’s interest in extending its 2024 Agreement for Professional Services with the City of Arden Hills for the 2025 season. All conditions and pricing will remain unchanged for 2025. The term will be extended until October 31, 2025. Rainbow Treecare (RTC) has a widespread reputation as Minnesota’s premier arboriculture company. No other company in the State can offer our depth of skill, experience, and knowledge of emerald ash borer (EAB). We are fully prepared to maintain our partnership with the City of Arden Hills to continue this important project. Respectfully, Ryan Spencer Municipal Consulting Arborist 952-217-9776 rspencer@rainbowtreecare.com City of Arden Hills __________________________ Name: Lucas Miller _______________________________ Date Rainbow Treecare _______________________________ Name: Ryan Spencer _______________________________ Date 1/27/2025 Attachment B – Tree Service Pricing City of Arden Hills - Public Ash Trees 2024 Size Class Product Volume (ml. product/tree) Price Per Tree Price per inch (DBH) 8.0 23.0 $ 41.20 $5.15 9.0 28.0 $ 46.35 $5.15 10.0 33.0 $ 51.50 $5.15 11.0 39.0 $ 56.65 $5.15 12.0 44.0 $ 61.80 $5.15 13.0 51.0 $ 66.95 $5.15 14.0 57.0 $ 72.10 $5.15 15.0 65.0 $ 77.25 $5.15 16.0 72.0 $ 82.40 $5.15 17.0 80.0 $ 87.55 $5.15 18.0 88.0 $ 92.70 $5.15 19.0 95.0 $ 97.85 $5.15 20.0 100.0 $ 103.00 $5.15 21.0 105.0 $ 108.15 $5.15 22.0 110.0 $ 113.30 $5.15 23.0 115.0 $ 118.45 $5.15 24.0 120.0 $ 123.60 $5.15 25.0 125.0 $ 128.75 $5.15 26.0 130.0 $ 133.90 $5.15 27.0 135.0 $ 139.05 $5.15 28.0 140.0 $ 144.20 $5.15 29.0 145.0 $ 149.35 $5.15 30.0 150.0 $ 154.50 $5.15 31.0 155.0 $ 159.65 $5.15 32.0 160.0 $ 164.80 $5.15 33.0 165.0 $ 169.95 $5.15 34.0 170.0 $ 175.10 $5.15 35.0 175.0 $ 180.25 $5.15 36.0 180.0 $ 185.40 $5.15 37.0 185.0 $ 190.55 $5.15 38+ 5ml/DBH All trees priced at $5.15 *Soil Applied Treatments Priced at $4.57 Per Inch. City of Arden Hills-Public Oak Trees 2024 Tree Diameter (DBH) Product Volume (ml. product/tree) Price Per Tree Price per inch (DBH) 8 40 $41.20 $5.15 9 45 $46.35 $5.15 10 50 $51.50 $5.15 11 55 $56.65 $5.15 12 60 $61.80 $5.15 13 65 $66.95 $5.15 14 70 $72.10 $5.15 15 75 $77.25 $5.15 16 80 $82.40 $5.15 17 85 $87.55 $5.15 18 90 $92.70 $5.15 19 95 $97.85 $5.15 20 100 $103.00 $5.15 21 105 $108.15 $5.15 22 110 $113.30 $5.15 23 115 $118.45 $5.15 24 120 $123.60 $5.15 25 125 $128.75 $5.15 26 130 $133.90 $5.15 27 135 $139.05 $5.15 28 140 $144.20 $5.15 29 145 $149.35 $5.15 30 150 $154.50 $5.15 31 155 $159.65 $5.15 32 160 $164.80 $5.15 33 165 $169.95 $5.15 34 170 $175.10 $5.15 35 175 $180.25 $5.15 35+ 5ml/DBH $5.15/DBH $5.15 City of Arden Hills - Private Ash Trees 2024 Size Class Product Volume (ml. product/tree) Price Per Tree Price per inch (DBH) 8.0 23.0 $ 58.00 $7.25 9.0 28.0 $ 65.25 $7.25 10.0 33.0 $ 72.50 $7.25 11.0 39.0 $ 79.75 $7.25 12.0 44.0 $ 87.00 $7.25 13.0 51.0 $ 94.25 $7.25 14.0 57.0 $ 101.50 $7.25 15.0 65.0 $ 108.75 $7.25 16.0 72.0 $ 116.00 $7.25 17.0 80.0 $ 123.25 $7.25 18.0 88.0 $ 130.50 $7.25 19.0 95.0 $ 137.75 $7.25 20.0 100.0 $ 145.00 $7.25 21.0 105.0 $ 152.25 $7.25 22.0 110.0 $ 159.50 $7.25 23.0 115.0 $ 166.75 $7.25 24.0 120.0 $ 174.00 $7.25 25.0 125.0 $ 181.25 $7.25 26.0 130.0 $ 188.50 $7.25 27.0 135.0 $ 195.75 $7.25 28.0 140.0 $ 203.00 $7.25 29.0 145.0 $ 210.25 $7.25 30.0 150.0 $ 217.50 $7.25 31.0 155.0 $ 224.75 $7.25 32.0 160.0 $ 232.00 $7.25 33.0 165.0 $ 239.25 $7.25 34.0 170.0 $ 246.50 $7.25 35.0 175.0 $ 253.75 $7.25 36.0 180.0 $ 261.00 $7.25 37.0 185.0 $ 268.25 $7.25 38+ 5ml/DBH All trees priced at $7.25 City of Arden Hills-Private Oak Trees 2024 Tree Diameter (DBH) Product Volume (ml. product/tree) Price Per Tree Price per inch (DBH) 8 40 $70.00 $8.75 9 45 $78.75 $8.75 10 50 $87.50 $8.75 11 55 $96.25 $8.75 12 60 $105.00 $8.75 13 65 $113.75 $8.75 14 70 $122.50 $8.75 15 75 $131.25 $8.75 16 80 $140.00 $8.75 17 85 $148.75 $8.75 18 90 $157.50 $8.75 19 95 $166.25 $8.75 20 100 $175.00 $8.75 21 105 $183.75 $8.75 22 110 $192.50 $8.75 23 115 $201.25 $8.75 24 120 $210.00 $8.75 25 125 $218.75 $8.75 26 130 $227.50 $8.75 27 135 $236.25 $8.75 28 140 $245.00 $8.75 29 145 $253.75 $8.75 30 150 $262.50 $8.75 31 155 $271.25 $8.75 32 160 $280.00 $8.75 33 165 $288.75 $8.75 34 170 $297.50 $8.75 35 175 $306.25 $8.75 35+ 5ml/DBH $8.75/DBH $8.75 AGREEMENT FOR PROFESSIONAL SERVICES This Agreement is made effective March 15th, 2024, by and between the City of Arden Hills, 1245 Highway 96 W 55112 (the "City") and Rainbow Treecare (the "Contractor") whose business address is 11571 K-Tel Drive, Minnetonka, MN 55343. PRELIMINARY STATEMENT The purpose of this agreement is to set forth terms and conditions for the provision of certain professional tree care services by the Contractor to residents and property owners within the City, and to the City. The City and the Contractor agree as follows: 1. Contractor's Services. The Contractor agrees to provide professional tree care services as described in Attachment A—Scope of Services and made a part of this Agreement ("the Work"). If there is any conflict between the language of this document and the language of Attachment A the language of this document prevails. 2. Project Manager and Staffing. The Contractor has designated Ryan Spencer to be the project superintendent for the Work. This person may be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms of this Agreement. The Contractor may not remove or replace the designated project superintendent without the City's prior approval. 3. Time for Performance of Services. The Contractor must perform the Work within the timeframe set forth in the attached Scope of Services. If Contractor is delayed in performance due to any cause beyond its reasonable control, such as strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance will be extended by the period of time lost by reason of the delay. 4. Compensation for Services. Contractor shall be paid for the Work in the manner and at the costs described in Attachment B, which are made a part of this Agreement. A change in the Scope of Services that may increase the compensation due to Contractor will not be effective unless the City has given prior written approval. 5. Method of Payment. The Contractor must submit an itemized invoice for Work provided to the owner of the property on which the services are provided. Invoices submitted for Work provided to the City will be paid in the same manner as other invoices submitted to the City. The Contractor must verify all statements submitted to the City for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. 6. Audit Disclosure. The Contractor must allow the City or its duly authorized agents reasonable access to the Contractor's books and records that are pertinent to all Work provided to the City under this Agreement, including books and records of any approved subcontractors, for six years after the effective date of this Agreement. Any reports, information, data, etc. given to, or prepared or assembled by, the Contractor and its subcontractors under this Agreement which the City requests to be kept confidential must not be made available to any individual or organization without the City's prior written approval. 7. Data Privacy and Security. The Contractor will take all reasonable and prudent measures to ensure the security of all data that it handles in connection with the Work. The Contractor agrees to comply with the applicable provisions of the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality.The Contractor must immediately report to the City any requests from third parties for information relating to this Agreement.The City agrees to promptly respond to inquiries from the Contractor concerning data requests.The Contractor agrees to hold the City, its officers, and employees harmless from any claims resulting from the Contractor's unlawful disclosure or use of data protected under state and federal laws. 8. Document Ownership. All finished or unfinished documents, data, and reports prepared by the Contractor related to Work for the City will become the property of the City upon termination of this Agreement, but Contractor may retain copies of such documents as records of the Work provided. Except to the extent that Minnesota Statutes Chapter 466 limits the City's liability, the City agrees to defend and indemnify the Contractor for any claims or losses resulting from the City's use of such documents not contemplated by the parties at the time of the preparation. 9. Term. The term of this Agreement is from the Effective Date through October 31st, 2024, the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as stated in this Agreement. 10. Termination. This Agreement may be terminated by either party by thirty days advance written notice delivered to the other party at the address written above. Upon termination under this provision if there is no fault of the Contractor, the Contractor will be paid for Work rendered and reimbursable expenses hereunder until the effective date of termination. If however, the City terminates the Agreement because the Contractor has failed to perform in accordance with this Agreement, no further payment will be made to the Contractor, and the City may retain another Contractor to undertake or complete the Work. 11. Subcontractor. The Contractor may not enter into subcontracts for Work provided in this Agreement without the express prior written consent of the City. The Contractor agrees to pay any subcontractor within ten days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of 1.5% per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100 or more is $10. For any unpaid balance of less than $100, the Contractor must pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor must be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. This paragraph is inserted in this Agreement pursuant to Minn. Stat. §471.425, Subd. 4a. 12. Independent Contractor. At all times and for all purposes under this Agreement, the Contractor is an independent contractor and not an employee of the City. No statement in this Agreement may be construed to find the Contractor an employee of the City. 13.Assignment. Neither party may assign this Agreement without the written consent of the other party. 14. Services not Provided For. No claim for services furnished by the Contractor not specifically provided for in this Agreement will be honored by the City or its residents. 15. Severability. The provisions of this Agreement are severable. If any portion is held by a court of competent jurisdiction to be contrary to law, that decision will not affect the remaining provisions of the Agreement. 16. Entire Agreement. The entire agreement of the parties is contained in this Agreement. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter of this Agreement as well as any previous agreements presently in effect between the parties relating to the same subject matter. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement will be valid only when expressed in writing and signed by the parties, unless otherwise provided in this Agreement.The residents and property owners of the City of Arden Hills who are provided Work under the terms of this Agreement are third party beneficiaries and shall have all of the rights afforded to the City hereunder related to such Work. 17. Compliance with Laws and Regulations. In providing services under this Agreement, the Contractor must abide by all statutes, ordinances, rules, and regulations pertaining to the provision of services to be provided. Any violation constitutes a material breach of this Agreement and entitles the City to immediately terminate this Agreement. 18. Equal Opportunity. The contractor agrees during the life of this contract not to discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, familial status, disability, sexual orientation, or age.This contract may be cancelled or terminated by the City, and all money due or to become due hereunder may be forfeited, for a second or subsequent violation of the terms and conditions of this paragraph.The Contractor must post in places available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor must incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. 19. Waiver. Any waiver by either party of a breach of any provisions of this Agreement will not affect, in any respect, the validity of the remainder of this Agreement. 20. Indemnification. Contractor agrees to defend, indemnify and hold the City, its officers, and employees harmless from any liability, claims, damages, costs,judgments, or expenses, including reasonable attorney's fees, resulting directly or indirectly from an act or omission including without limitation professional errors or omissions) of the Contractor, its agents, employees, or subcontractors in the performance of the Work and against all losses by reason of the failure of the Contractor fully to perform, in any respect, all obligations under this Agreement. 21. Insurance. During the term of this Agreement, Contractor must maintain the following insurance and furnish a certificate of insurance. The certificate must specifically state and verify that the contractor has the required insurance coverage: 1. Worker's Compensation Insurance a. Statutory Compensation Coverage b. Coverage B - Employers Liability with limits of not less than: 100,000 Bodily Injury by Disease per Employee 500,000 Bodily Injury by Disease Aggregate 100,000 Bodily Injury by Accident 2. Automobile Liability Insurance a. Minimum Limits of Liability: 1,000,000 - Per Occurrence- Bodily Injury and Property Damage Combined Single Limit. b. Coverages: X Owned Automobile X Non-owned Automobile X Hired Automobile 3. General Liability Insurance a. Minimum Limits of Liability: 1,000,000- Per Occurrence 2,000,000 -Annual Aggregate 2,000,000 -Annual Aggregate applying to Products/Completed Operations b. Coverages: X Premises and Operations Bodily Injury and Property Damage X Personal &Advertising Injury X Blanket Contractual X Products and Completed Operations X Other; if applicable, please list: X City of City is named as Additional Insured The contractor must obtain insurance policy(ies) from insurance companies having an "AM Best" rating of A-(minus), Financial Size Category of VII or better, and be authorized to do business in the State of Minnesota. An Umbrella or Excess Liability insurance policy may be used to supplement the Contractor's policy limits to satisfy the full policy limits required by the Contract. The contractor and authorized insurance representatives must maintain coverage in these amounts during the term of the contract and notify the City thirty (30) days before the required insurance is cancelled or changed. The insurance policies must name the City as an additional insured for the services provided under this Agreement and must provide that the Contractor's coverage will be the primary coverage in the event of a loss. A certificate of insurance on the City's approved form that verifies the existence of these insurance coverages must be provided to the City before work under this Agreement is begun. Any policy deductibles or retention shall be the responsibility of the Contractor. No deductible greater than $50,000 is allowed on any required insurance policy without prior approval of the City's attorney. 21. Governing Law. This Agreement will be controlled by the laws of the State of Minnesota. 22. Disputes. In an effort to resolve any conflicts that arise during or following the completion of the Work described in this Agreement, the dispute will first be submitted to non-binding mediation unless the parties mutually agree otherwise. The cost of mediation will be shared equally by the parties. 23.Attachments A. Scope of Services B. Tree Service Pricing SIGNATURES City of Arden Hills By: Date: Contractor DocuSigned by- By:C6D802EMB06656 Name: Ryan spencer Title: Municipal Consulting Arborist Attachment A—Scope of Services Ash Tree Injection Services to the City of Arden Hills Project Understanding Tree pests threaten the lives of thousands of trees located in the City of Arden Hills (the "City"). Infested trees require expensive removals to protect neighboring trees and prevent dead trees from becoming hazardous to people and property. Keeping mature trees alive through preventive or therapeutic treatments can preserve trees in the urban forest and maintain the social, environmental, and economic benefits they provide. As the City aims to preserve its mature trees, they have entered into an agreement with Rainbow Treecare to provide tree injection services for ash and oak trees ("tree injections" or the "Work") on City-owned property as well as providing an outreach and discount program for homeowners. Project Goals Protect ash and oak trees from emerald ash borer and two lined chestnut borer infestation on City-owned properties, including parks. Treatments of City-owned trees will begin after City staff makes the decision to begin treatments. Provide a bulk discount program to all private property owners within the City of Arden Hills to encourage residents to proactively inject their ash and oak trees in order to help preserve the City's tree canopy and the accompanying economic and environmental benefits. Project Areas Area 1- City property Trees on City property identified by the City as trees to receive injection treatments will begin after staff has made the decision to proceed with such Work. Unless City staff directs otherwise, all ash injections must be completed between May 15th and October 15th of each year, or before fall leaf color, whichever occurs sooner. All invoices will be remitted to the City of Arden Hills and itemized by property name and unique number assigned to each tree Area 2—Private property Homeowners will contact Rainbow Treecare directly to initiate an inspection, receive a quote and provide permission to perform the Work.The City will not be a party to any contract between the private owner and the proposer. Any agreement with the private owner and the Rainbow Treecare shall be subject to the following terms: o The contractor will inspect the ash trees on private property and determine whether they are appropriate for treatment o All ash tree injections must be completed between May 15th and October 15th of each year or before fall leaf color, whichever occurs sooner o Any variances in dates must be approved by the City o All invoices will be remitted to the homeowner Area 3— Unscheduled Public Property With approval from the City, residents may hire Rainbow Treecare to treat trees growing on public property (Right-of-way) which are not being treated by the City. In the event that such treatment is undertaken, this circumstance shall meet the requirements of Area 2. Project Period and Completion Dates The tree injection period will run from approximately May 15th—October 15th of each year for one year, through the 2024 growing season. Rainbow Treecare may reserve the right to group tree injections based on geographic proximity within the injection period in order to achieve the efficiency needed to provide a discounted rate. Injections will occur on trees that have fully expanded leaves and have not reached fall senescence (fall leaf color). The city forester or person designated by the City Manager reserves the right to extend or limit the time period based on seasonal conditions. Rainbow Treecare Qualifications Founded in 1976, Rainbow Treecare (RTC) has built a reputation on a solid commitment to the science of tree care and is uniquely positioned to offer the most comprehensive ash and elm protection services in the state. A pioneer of Dutch elm disease protection since 1976 and emerald ash borer protection since 2004, RTC has been working on a national level to develop cost-effective management solutions for EAB. RTC currently has more than 70,000 ash trees under protection with numerous government and public agency clients. With the most International Society of Arboriculture (ISA) Certified Arborists, Board-Certified Master Arborists, and members of the American Society of Consulting Arborists in Minnesota, no other company can offer the depth of skill, experience, and knowledge of tree pest and pathogen issues. Full-time GIS/GPS staff is available to manage tree inventory data and develop interactive maps of public and private trees, and our in-house art and marketing department can produce materials that widely and effectively communicate the Project details and assist with homeowner enrollment and involvement. Indemnification Rainbow Treecare shall indemnify and hold harmless the City and its employees, and its residents and property owners from and against all claims, damages, losses and expenses including attorney's fees, arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense is: a) Attributable to bodily injury, sickness, disease or death, or to injury to, or destruction of tangible property including the loss of use resulting there from, and b) Caused in whole or in part by any negligent or wrongful act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them for whose acts any of them may be liable. The Project Team Contract Supervisor: Ryan Spencer, ISA Certified Arborist MN-4926A, will act as the Contract Supervisor for this Project. Mr. Spencer, Rainbow Treecare's Municipal Consulting Arborist, has a bachelor's degree in Environmental Sciences, Policy, and Management from the University of Minnesota and brings five years of arboriculture and client service experience. As a dedicated full-time employee focused on municipal and governmental forestry, Mr. Spencer is available to quickly respond to any issues that might arise throughout the contract period. Field Inspectors: Private property tree inspections will be primarily performed by Matt Nielsen, ISA Certified Arborist MN-4931A. Technicians: All treatment technicians for this Project will be drawn from the production staff at RTC and will serve the citizens of Arden Hills with a commitment to the highest level of customer service during the protection of trees located within the City. Equipment and Treatment Specifications Upon request, Rainbow Treecare will demonstrate proficiency with the injection equipment and knowledge of the products used to prevent EAB. Safety Standards: Contractor will use work methods, safety procedures and personal protective equipment conforming to all ANSI and OSHA standards in performing the work under this contract and will supply any Material Safety Data Sheets (MSDS) to the City upon request. Formulation Rates: It is the responsibility of Contractor to follow all insecticide instructions. Any alterations in the formulations or equipment must be approved in advance by the city forester or person designated by the City Manager. In order to remain responsive to emerging research, the City reserves the right to request a change in formulation rates or application methods for the duration of the contract. Any such change and additional costs incurred would be agreed to in written correspondence between the Contractor and the City. Ash Trees 1) All injections of ash and oak trees must be with a liquid formulation of 4% Emamectin benzoate every two years. No substitutions of the formulations shall be allowed. 2) Contractor shall inject Emamectin benzoate at a variable rate up to but not exceeding 5 ml per diameter inch for ash trees. Oak trees will be treated at a flat rate of 5ml per diameter inch. Determination of dosage shall be on the inches of diameter at breast height (DBH) within specific diameter classes listed in Attachment (B). 3) Injections must be made at the root flare to ensure the best distribution of the insecticide throughout the tree. Equipment: Rainbow Treecare will provide all necessary equipment to complete the Work under these specifications: 1) Equipment will remain in proper operating condition throughout the term of the Agreement and RTC is responsible for cleaning and providing upkeep to the injection system on a daily basis. Any maintenance issues or repairs are the sole responsibility of Contractor. 2)Treatment technicians will use a high-helix drill bit and must replace the drill bits after every 100 DBH inches to maintain high efficiency. Drilled holes must be the size recommended by the injection equipment manufacturer. 3) Injection holes on ash must be drilled to a depth of approximately 1 inch below the bark to maximize delivery of Emamectin benzoate into ash trees. 4) Emamectin benzoate will be injected into trees using current industry standard injection systems that have efficacy data that supports their use, and follow all manufacturers' specifications. 5) All injected trees must be tagged with the year of injection clearly indicated on the tag. Contractor shall provide tags for all injected trees. The tags must be of a design and type that can persist on the tree for at least 3 years. Property Access and Notification Contractor shall not enter private property without having previously obtained permission from the property owner. If Contractor personnel desire to enter private property to access trees on a City owned property, it is their responsibility to notify the underlying property owner by knocking on the door at the time of the site visit or making a phone call ahead of time. Every attempt shall be made to contact the City forester to notify of the intent on accessing a City owned site through private property. Contract Supervision and Form of Order to Proceed The City shall refer residents interested in private property tree injections throughout the treatment period of May-October of each year in a format mutually agreed upon prior to the start of the Project. Private Property Tree Inspections Prior to recommending treatment, all proposed ash trees shall be inspected by a qualified Contractor employee.There may be instances when a tree is not in suitable health or condition to recommend treatment. Contractor shall have an individual experienced in communicating tree information to the general public to explain such decisions. The person assigned to inspect the trees shall be, at the very minimum, a Certified Minnesota Tree Inspector, or have a degree in forestry, or be an ISA Certified Arborist. The individual shall be qualified to diagnose emerald ash borer; and have experience evaluating tree condition. Additionally, the individual shall be able to explain the benefits and risks of all ash protection options, with regard to pollinators, water quality, human health, and tree health and condition. Hours of Operations and Uniform The City reserves the right to set limits on hours of operation for Work on Saturdays, Sundays and holidays. All weekend or holiday Work must be approved by the city manager ahead of time. Certified applicators and GPS staff shall wear company uniform and/or a high visibility/safety vest at all times during field operations. Every vehicle associated with the Project shall display a company logo or name. Attachment B - Tree Service Pricing City of Arden Hills - Public Ash Trees 2024 Size Class Product Volume(ml. Price Per Tree Price per inch product/tree) DBH) 8.0 23.0 41.20 5.15 9.0 28.0 46.35 5.15 10.0 33.0 51.50 5.15 11.0 39.0 56.65 5.15 12.0 44.0 61.80 5.15 13.0 51.0 66.95 5.15 14.0 57.0 72.10 5.15 15.0 65.0 77.25 5.15 16.0 72.0 82.40 5.15 17.0 80.0 87.55 5.15 18.0 88.0 92.70 5.15 19.0 95.0 97.85 5.15 20.0 100.0 103.00 5.15 21.0 105.0 108.15 5.15 22.0 110.0 113.30 5.15 23.0 115.0 118.45 5.15 24.0 120.0 123.60 5.15 25.0 125.0 128.75 5.15 26.0 130.0 133.90 5.15 27.0 135.0 139.05 5.15 28.0 140.0 144.20 5.15 29.0 145.0 149.35 5.15 30.0 150.0 154.50 5.15 31.0 155.0 159.65 5.15 32.0 160.0 164.80 5.15 33.0 165.0 169.95 5.15 34.0 170.0 175.10 5.15 35.0 175.0 180.25 5.15 36.0 180.0 185.40 5.15 37.0 185.0 190.55 5.15 38+ 5ml/DBH All trees priced at 5.15 Soil Applied Treatments Priced at$4.57 Per Inch. City of Arden Hills-Public Oak Trees 2024 Tree Diameter(DBH) Product Volume (ml. Price Per Tree Price per inch product/tree) DBH) 8 40 41.20 5.15 9 45 46.35 5.15 10 50 51.50 5.15 11 55 56.65 5.15 12 60 61.80 5.15 13 65 66.95 5.15 14 70 72.10 5.15 15 75 77.25 5.15 16 80 82.40 5.15 17 85 87.55 5.15 18 90 92.70 5.15 19 95 97.85 5.15 20 100 103.00 5.15 21 105 108.15 5.15 22 110 113.30 5.15 23 115 118.45 5.15 24 120 123.60 5.15 25 125 128.75 5.15 26 130 133.90 5.15 27 135 139.05 5.15 28 140 144.20 5.15 29 145 149.35 5.15 30 150 154.50 5.15 31 155 159.65 5.15 32 160 164.80 5.15 33 165 169.95 5.15 34 170 175.10 5.15 35 175 180.25 5.15 35+ 5ml/DBH 5.15/DBH 5.15 City of Arden Hills - Private Ash Trees 2024 Size Class Product Volume(mi. Price Per Tree Price per inch (DBH) product/tree) 8.0 23.0 58.00 7.25 9.0 28.0 65.25 7.25 10.0 33.0 72.50 7.25 11.0 39.0 79.75 7.25 12.0 44.0 87.00 7.25 13.0 51.0 94.25 7.25 14.0 57.0 101.50 7.25 15.0 65.0 108.75 7.25 16.0 72.0 116.00 7.25 17.0 80.0 123.25 7.25 18.0 88.0 130.50 7.25 19.0 95.0 137.75 7.25 20.0 100.0 145.00 7.25 21.0 105.0 152.25 7.25 22.0 110.0 159.50 7.25 23.0 115.0 166.75 7.25 24.0 120.0 174.00 7.25 25.0 125.0 181.25 7.25 26.0 130.0 188.50 7.25 27.0 135.0 195.75 7.25 28.0 140.0 203.00 7.25 29.0 145.0 210.25 7.25 30.0 150.0 217.50 7.25 31.0 155.0 224.75 7.25 32.0 160.0 232.00 7.25 33.0 165.0 239.25 7.25 34.0 170.0 246.50 7.25 35.0 175.0 253.75 7.25 36.0 180.0 261.00 7.25 37.0 185.0 268.25 7.25 38+5ml/DBH All trees priced at 7.25 City of Arden Hills-Private Oak Trees 2024 Tree Diameter(DBH) Product Volume (ml. Price Per Tree Price per inch product/tree) DBH) 8 40 70.00 8.75 9 45 78.75 8.75 10 50 87.50 8.75 11 55 96.25 8.75 12 60 105.00 8.75 13 65 113.75 8.75 14 70 122.50 8.75 15 75 131.25 8.75 16 80 140.00 8.75 17 85 148.75 8.75 18 90 157.50 8.75 19 95 166.25 8.75 20 100 175.00 8.75 21 105 183.75 8.75 22 110 192.50 8.75 23 115 201.25 8.75 24 120 210.00 8.75 25 125 218.75 8.75 26 130 227.50 8.75 27 135 236.25 8.75 28 140 245.00 8.75 29 145 253.75 8.75 30 150 262.50 8.75 31 155 271.25 8.75 32 160 280.00 8.75 33 165 288.75 8.75 34 170 297.50 8.75 35 175 306.25 8.75 35+ 5ml/DBH 8.75/DBH 8.75 Page 1 of 2 CONSENT ITEM – 8T MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer Lucas J. Miller – Assistant Public Works Director SUBJECT: 2025 CIPP Lining Project – Award Construction Contract Budgeted Amount: Actual Amount: Funding Source: $475,000 $ 367,359.15 Sanitary Sewer Utility Fund, MCES I/I Grant Council Should Consider Motion to approve, table, or deny the following: • Resolution 2025-017 Accepting Bid and Awarding the Construction Contract with Hydro-Klean, LLC for the 2025 CIPP Lining Project in the amount of $297,359.15. Background/Discussion Pursuant Resolution 2025-010 adopted by City Council on January 13, 2025, City staff initiated bid advertisement for the 2025 CIPP Lining project. A total of four bids were received on February 4, 2025, and opened publicly at City Hall. TKDA has provided a recommendation letter along with the bid tab as Attachment A. Resolution 2025-017 will accept the bids and award the construction contract with Hydro-Klean LLC in the amount of $297,359.15. In the previous memo on January 13, 2025, City staff recommended adding an Alternative construction bid to the project. This includes the culvert crossing located across Glenarden Ct., of which the material consists of corrugated metal pipe and is deteriorating, and it could be rehabilitated via CIPP. The as-bid Alternative cost was three times higher than the engineer’s estimate, but the construction contract is still 30% under the engineer’s estimate for the base bid and it is very unlikely to have the alternate come in at a lower price if it were rebid and included on a future project. City staff recommends adopting Resolution 2025-017 as presented including the alternative construction storm lining across Glenarden Ct. Page 2 of 2 Budget Impact Total As-Bid Costs: Construction (Primary) $ 282,097 Construction (Alternate) $ 15,262 Engineering Services $ 70,000 TOTAL $ 367,359 Total Estimated Funding Sanitary Sewer Utility Fund $ 475,000 TOTAL $ 475,000 The City is participating in the 2023 Metropolitan Council (MCES) Public Inflow and Infiltration Grant program. Roughly 25% of the construction costs from this project will be eligible for reimbursement at the end of the program cycle in 2026. I/I grant eligible funds are 25% of the pipe lining bid item costs which calculates to $70,524. The 2025-2029 CIP Budget includes funding in the amount of $475,000 for the proposed work. Staff has reviewed the bid prices and recommends that the City proceed with the work. Attachments Attachment A: TKDA letter of recommendation and Bid Tabulation Attachment B: Resolution 2025-017 Attachment C: Contract with Hydro -Klean LLC To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-017 RESOLUTION ACCEPTING BID AND AUTHORIZING AWARD OF CONTRACT FOR THE 2025 CIPP LINING PROJECT WHEREAS, pursuant to an advertisement for bids for the 2025 CIPP Lining Project, bids were received, opened, and tabulated according to the law, and the following bids were received complying with the advertisement: Hydro-Klean, LLC Visu-Sewer, LLC Insituform Technologies USA, LLC SAK Construction, LLC $297,359.15 $311,031.00 $331,233.87 $396,876.00 and; WHEREAS, it appears that Hydro-Klean, LLC of Des Moines, Iowa, is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1.The Mayor and City Clerk are hereby authorized and directed to enter into the attached contract with Hydro-Klean, LLC of Des Moines, Iowa in the name of the City of Arden Hills for the 2025 CIPP Lining Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2.The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits, made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH ____________________________________ David Grant, Mayor DAY OF FEBRUARY, 2025. ATTEST: ________________________ Julie Hanson, City Clerk AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT 2025 CIPP Lining AGREEMENT PW-25-0103 1 of 5 THIS AGREEMENT is made this 10th day of February, 2025 (hereinafter “Effective Date of the Contract”) by and between the City of Arden Hills, Ramsey County, Minnesota (hereinafter “Owner”) and HYDRO- KLEAN, LLC (hereinafter “Contractor”). The Owner and Contractor hereby agree as follows: ARTICLE 1 – THE WORK AND THE PROJECT 1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Cleaning and televising of sanitary sewers, 8” and 10” Sanitary Sewer CIPP (Cured-in-Place-Pipe) Rehabilitation, 1.02 The Project, of which the Work under the Contract Documents is a part is generally described as follows: 2025 CIPP Lining, City Project No. PW-25-0103. ARTICLE 2 – CONTRACT DOCUMENTS 2.01 The Contract Documents consist of the following: A. This Agreement B. Performance and Payment Bonds C. Insurance Certificates D. Instructions to Bidders E. General Conditions F. Supplementary Conditions G. Division 1 – General Requirements H. Division 2 – Sanitary Sewer Rehabilitation Special Provisions I. Drawings (not attached by incorporated by reference) consisting of 4 sheets with each sheet bearing the following general title: 2025 CIPP LINING, dated 12/27/2024. J. Addenda K.Exhibits to the Agreement 1. Contractor’s Bid 2.Non-Collusion Affidavit 3. Responsible Contractor Verification and Certification of Compliance Form L. The following which may be delivered or issued on or after the Effective Date of the Contract and are not attached hereto: 1. Notice to Proceed 2. Work Change Directives 3. Change Orders 4. Field Orders 2.02 This instrument, together with the documents hereinabove mentioned, form the Agreement, and they are as fully a part of the Agreement as if hereto attached or herein repeated. 2.03 The Contract Documents may only be amended, modified, or supplemented as provided in the General Conditions and Supplemental Conditions. ARTICLE 3 – CONTRACT TIMES 3.01 Contract Times: The Contractor is to substantially complete construction of the project no later than November 15, 2025 in accordance with Paragraph 15.03 of the General Conditions. Substantial completion is defined as the completion of all payable items and delivery of all receivables. Final completion, defined as completion of all punchlist items, is to be complete by December 15, 2025. 3.02 All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT 2025 CIPP Lining AGREEMENT PW-25-0103 2 of 5 3.03 Liquidated Damages: Contractor and Owner recognize that time is of the essence as stated above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the times specified in Paragraph 3.01 above, plus any extensions thereof allowed in accordance with the Contract. The parties also recognize that delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay, but not as a penalty; A. Substantial Completion: Contractor shall pay Owner $200.00 for each day that expires after the time specified in Paragraph 3.01 above for Substantial Completion until the Work is substantially complete, as duly adjusted pursuant to the Contract. B. Completion of Remaining Work: After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time for completion and readiness for final payment, as duly adjusted pursuant to the Contract, Contractor shall pay Owner $300.00 for each day that expires after such time until the Work is completed and ready for final payment. C. Liquidated damages for failing to timely attain Substantial Completion and final completion are not additive and will not be imposed concurrently. ARTICLE 4 – CONTRACT PRICES 4.01 4.02 4.03 4.04 The Owner shall pay the Contractor for the performance of this Agreement according to the schedule of approximate quantities and unit prices as set out in the Contract Documents submitted by the Contractor on February 4, 2025, the aggregate of which is estimated to be $297,359.15. The Contract shall include Base Bid and Alternate Bid items as provided on the Proposal Form. Payment is based an amount equal to the sum of the extended prices, established for each separately identified item of Unit Price Work by multiplying the unit price times the actual quantity of that item completed and accepted by the Engineer. The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions, estimated quantities are not guaranteed, and determination of actual quantities and classifications are to be made by the Engineer. ARTICLE 5 – PAYMENT PROCEDURES 5.01 Progress Payments: Owner shall make progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment on or about the 10th day of each month during performance of the Work as provided in Paragraph 5.02 below, provided that such Applications for Payment have been submitted in a timely manner and otherwise meet the requirements of the Contract. All such payments will be measured by the Schedule of Values established as provided in the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no Schedule of Values, as provided elsewhere in the Contract. 5.02 Retainage: Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Owner may withhold, including but not limited to liquidated damages, in accordance with the Contract. A.Ninety five (95) percent of Work completed (with the balance being retainage). If the Work has been 50 percent completed as determined by Engineer, and if the character and progress of the Work has been satisfactory to Owner and Engineer, then as long as the character and AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT 2025 CIPP Lining AGREEMENT PW-25-0103 3 of 5 progress of the Work remain satisfactory to Owner and Engineer, there will be no additional retainage; and B. Fifty (50) percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage). 5.03 Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to 100 percent of the Work completed, less such amounts set-off by Owner pursuant to Paragraph 15.01E of the General Conditions, and less 200 percent of Engineer’s estimate of the value of Work to be completed or corrected as shown on the punch list of items to be completed or corrected prior to final payment. 5.04 Final Payment: Upon final completion and acceptance of the Work in accordance with Paragraph 15.06 of the General Conditions, Owner shall pay the remainder of the Contract Prices as recommended by Engineer as provided in said Paragraph 15.06. ARTICLE 6 – CONTRACTOR’S REPRESENTATIONS 6.01 In order to induce the Owner to enter into this Contract, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents, and any data and reference identified in the Contract Documents. B. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all laws and regulations that may affect cost, progress, and performance of the Work. D. Contractor has carefully studied all reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Contract Documents, and reports relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Contract Documents. E. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the site-related reports identified in the Contract Documents, with respect to the effect of such information, observation, and documents on (1) the cost, progress and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by the Contractor; and (3) Contractor’s safety precautions and programs. F. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract. G. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT 2025 CIPP Lining AGREEMENT PW-25-0103 4 of 5 J. Contractor’s entry into this Contract constitutes an incontrovertible representation by Contractor that without exception all prices in the Agreement are premised upon performing and furnishing the Work required by the Contract Documents. ARTICLE 7 – MISCELLANEOUS 7.01 Terms: Terms used in the Agreement will have the meanings stated in the General Conditions and Supplementary Conditions. 7.02 Assignment of Contract: Unless expressly agreed to elsewhere in the Contract, no assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, money that may become due and money that is due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 7.03 Successors and Assigns: Owner and Contractor each binds itself, its successors, assigns, and legal representatives to the other party hereto, its successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations in the Contact Documents. 7.04 Severability: Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 7.05 Contractor’s Certifications A. The provisions of Minn. Stat. 16C.285 Responsible Contractor are imposed as a requirement of this Contract. This Contract may be terminated by the Owner at any time upon discovery by the Owner that the prime contractor or subcontractor has submitted a false statement under oath verifying compliance with any of the minimum criteria set forth in the Statute. B. The provisions of Minn. Stat. 471.425, subdivision 4a regarding payments to subcontractors are imposed as a requirement of this Contract. REMAINDER OF THIS PAGE IS BLANK AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT 2025 CIPP Lining AGREEMENT PW-25-0103 5 of 5 IN WITNESS WHEREOF, Owner and Contractor have caused this instrument to be executed in duplicate as of the Effective Date of the Contract. OWNER:CONTRACTOR: City of Arden Hills Hydro-Klean, LLC By:By: Title: Mayor Title: Attest:Attest: Title: City Clerk Title: Address for Giving Notices:Address for Giving Notices: City of Arden Hills Attention: Public Works Director 1245 West Highway 96 Arden Hills, MN 55112 Page 1 of 3 DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Joua Yang, Finance Director SUBJECT: Pre-Sale Bonding Report & Preliminary 2025 General Obligation Capital Improvement Plan (CIP) Bond Schedule Resolution 2025-018 Providing for the Issuance and Sale of General Obligation Capital Improvement Plan Bonds Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider The Council should consider adopting Resolution 2025-018 providing for the issuance and sale of general obligation bonds Background In 2024, the City Council held an Open House with residents and discussed at length, the cost and financing options for the new Lake Johanna fire station, with the construction of the new station anticipated to begin in the spring of 2025. The City Council adopted an Electric Franchise Fee Ordinance with Xcel Energy (Northern States Power Company) on October 28, 2024 for the collection of franchise fees in order to finance the new fire station. On December 9, 2024, the City Council adopted the 2025-2029 CIP budget which included franchise fee assumptions of $435,000 annually to offset debt service for the new fire station. Staff worked with the City’s financial advisor, Ehlers, to provide a bond schedule for the issuance to occur in the spring of 2025, in order to align with the anticipated development of the new fire station. Attachment A is the Pre-Sale Bonding Report prepared by Ehlers which includes the preliminary Series 2025 general obligation CIP bond schedule at the current market bank qualified (BQ) AAA rate with a 50 basis points cushion. The bond schedule assumes an estimated $24M of construction cost, less an estimated $6M in state funding, and the City’s 25% proportionate share. The Lake Johanna Fire Department had their bid opening on January 30, 2025 for the headquarters construction and project totals will be refined through this process based on the realization of final numbers. This also assumes the City will issue callable bonds at a par value of $4,680,000, of which $4,425,000 would be directed to the project construction CONSENT ITEM – 8U MEMORANDUM Page 2 of 3 fund and remaining funds to cover the costs of issuance, underwriter fees, and interest (True Interest Cost = 4.04%). The annual debt service payments are anticipated to be approximately $420,000 annually with the bond schedule expected to settle on May 20, 2025 and maturing over 15 years. Also provided in more detail below and in Attachment A (Ehlers’ Presale Report) is the bonding schedule of events. The next step in the process will be to hold a public hearing on the CIP for the new fire station, which allows public comment and input on the financing for the project. After consideration and approval of the CIP and plan of finance, the issuance of the bonds is subject to a 30-day reverse referendum period. During this time, if the City receives a petition requesting a vote on the issuance of the bonds from at least 5% of the voters in the last general election, then a question regarding the issuance would need to be presented at a special election. It should be noted that the question on the ballot would be if the city should issue this type of bond (CIP bond) to finance the project or use cash, not on the project itself. If this occurs, the City could choose to: 1. Place the issue on a special election (likely wouldn’t work with timing needed for the funds) 2. Issue another type of bond which isn’t subject to reverse referendum; or 3. Use cash Action Date Purpose Call for Sale of Bonds by City Council February 10, 2025 Presale report prepared by Ehlers summarizing the proposed debt structure and terms. Resolution prepared by Kennedy & Graven (K&G - bond counsel) authorizing Ehlers to assist the City with the sale of the bonds. Public Hearing Notice February 15, 2025 Notice to be Published in Paper informing voters about the City’s intention to issue bonds and date/time of Public Hearing. Public Hearing on CIP March 10, 2025 Allows voters the ability to comment and ask questions related to the bond issuance. Reverse Referendum Period Ends April 11, 2025 Allows voters to contest via petition (5% of votes). Official Statement Mid-April Ehlers provides to City Council the formal disclosure document which describes the terms and features of the bonds to be sold to investors. Rating Call with S&P Week of April 21st Rating agency assigns a bond rating to the sale and provide judgement of the City’s overall credit. Sale of Bonds April 28, 2025 Ehlers solicits bids and proposals for the sale of City’s bonds. Closing on Bond Proceeds May 20, 2025 Ehlers coordinates with the City and K&G on closing documents and wiring of funds. Page 3 of 3 Historically, cities have not received petitions for these types of projects and staff is of the opinion that there has been adequate community outreach regarding the need for the project. The Fire Board is expected to continue discussions regarding final project costs and the City’s proportionate share. The City will bond only for its proportionate share and staff will work with Ehlers to incorporate the City’s final proportionate share into the Official Statement, the formal disclosure document of terms and features of the bond. The City’s final proportionate share will also be discussed and shared with voters during the March 10, 2025 Public Hearing on CIP. The CIP Public Hearing will be held on March 10, 2025 with Ehlers present to answer any questions. Attachments Attachment A: Pre-Sale Bonding Report prepared by Ehlers Attachment B: Resolution 2025-018 Providing for the Issuance and Sale of General Obligation Capital Improvement Plan Bonds February 10, 2025 PRE-SALE REPORT FOR City of Arden Hills, Minnesota $4,680,000 General Obligation Capital Improvement Plan Bonds, Series 2025A               Prepared by: Ehlers 3060 Centre Pointe Drive Roseville, MN 55113 Advisors: Stacie Kvilvang, Senior Municipal Advisor Jason Aarsvold, Senior Municipal Advisor Schane Rudlang, Associate Municipal Advisor     BUILDING COMMUNITIES. IT’S WHAT WE DO. Presale Report City of Arden Hills, Minnesota February 10, 2025 Page 1 Proposed Issue: $4,680,000 General Obligation Capital Improvement Plan Bonds, Series 2025A Purposes: The proposed issue includes financing for the City’s proportionate share of a new fire station within the City. Debt service will be paid from ad valorem property taxes. Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapter 475.521. The CIP portion of the Bonds count against the Net Debt Limit of 3% of the estimated market value (EMV) of taxable property in the City. In the City, the EMV for pay 2025 is $1,844,682,400. Therefore, the total amount of outstanding debt cannot exceed $55,340,472. This is the only debt the City has that will be subject to this limit. Therefore, issuance of the Bonds will be well within the overall statutory debt limit for the City. In addition, a separate limitation under the CIP Act is that, without referendum, the total amount of principal and interest in any one year on all CIP Bonds issued by the City debt cannot exceed 0.16% of the total estimated market value in the municipality. In the City, that maximum annual debt service amount is $2,951,492. The annual principal and interest payments the proposed Bonds averages approximately $420,000. As such, debt service on the Bonds will be within the annual limits under the CIP Act. Finally, the CIP Bonding Authority requires a public hearing and 30-day reverse referendum period. The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged. Term/Call Feature: The Bonds are being issued for a term of 16 years. Principal on the Bonds will be due on February 1 in the years 2027 through 2041. Interest will be due every six months beginning February 1, 2026. The Bonds will be subject to prepayment at the discretion of the City on February 1, 2035 or any date thereafter. EXECUTIVE SUMMARY OF PROPOSED DEBT   Presale Report City of Arden Hills, Minnesota February 10, 2025 Page 2 Bank Qualification: Because the City is expecting to issue no more than $10,000,000 in tax exempt debt during the calendar year, the City will be able to designate the Bonds as “bank qualified” obligations. Bank qualified status broadens the market for the Bonds, which can result in lower interest rates. Rating: S&P Global Ratings "AAA" The City’s most recent bond issues were rated by S&P Global Ratings. The current rating on those bonds is “AAA”. The City will request a new rating for the Bonds. Basis for Recommendation: Based on your objectives, financial situation and need, risk tolerance, liquidity needs, experience with the issuance of Bonds and long-term financial capacity, as well as the tax status considerations related to the Bonds and the structure, timing and other similar matters related to the Bonds, we are recommending the issuance of Bonds as a suitable option Method of Sale/Placement: We are recommending the Bonds be issued as municipal securities and offered through a competitive underwriting process. You will solicit competitive bids, which we will compile on your behalf, for the purchase of the Bonds from underwriters and banks. An allowance for discount bidding will be incorporated in the terms of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to reduce your borrowing amount. Premium Pricing: In some cases, investors in municipal bonds prefer “premium” pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered “reoffering premium.” The amount of the premium varies, but it is not uncommon to see premiums for new issues in the range of 2.00% to 10.00% of the face amount of the issue. This means that an issuer with a $2,000,000 offering may receive bids that result in proceeds of $2,040,000 to $2,200,000. For this issue of Bonds we have been directed to use the net premium to reduce the size of the issue for the project. The resulting adjustments may slightly change the true interest cost of the issue, either up or down.   Presale Report City of Arden Hills, Minnesota February 10, 2025 Page 3 The amount of premium can be restricted in the bid specifications. Restrictions on premium may result in fewer bids, but may also eliminate large adjustments on the day of sale and unintended impacts with respect to debt service payment. Ehlers will identify appropriate premium restrictions for the Bonds intended to achieve the City’s objectives for this financing. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that there are no refunding opportunities at this time. We will continue to monitor the market and the call dates for the City’s outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has less than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide its Audited Financial Statements annually as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the “MSRB”), as required by rules of the Securities and Exchange Commission (SEC).The City is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: The City must ensure compliance with certain sections of the Internal Revenue Code and Treasury Regulations (“Arbitrage Rules”) throughout the life of the issue to maintain the tax- exempt status of the Bonds. These Arbitrage Rules apply to amounts held in construction, escrow, reserve, debt service account(s), etc., along with related investment income on each fund/account. IRS audits will verify compliance with rebate, yield restriction and records retention requirements within the Arbitrage Rules. The City’s specific arbitrage responsibilities will be detailed in the Tax Certificate (the “Tax Compliance Document”) prepared by your Bond Attorney and provided at closing. The Bonds may qualify for one or more exception(s) to the Arbitrage Rules by meeting 1) small issuer exception, 2) spend down requirements, 3) bona fide debt service fund limits, 4) reasonable reserve requirements, 5) expenditure within an available period limitations, 6) investments yield restrictions, 7) de minimis rules, or; 8) borrower limited requirements. An Ehlers arbitrage expert will contact the City within 30 days after the sale date to review the City’s specific responsibilities for the Bonds. The City is currently receiving arbitrage services from Ehlers in relation to the Bonds. Investment of Bond Proceeds: Ehlers can assist the City in developing a strategy to invest your Bond proceeds until the funds are needed to pay project costs.   Presale Report City of Arden Hills, Minnesota February 10, 2025 Page 4 Risk Factors: The Bonds are subject to a 30-day reverse referendum period. If the City receives a petition requesting a vote on the plan of finance from 5% of the voters in the last general election, then a question regarding the issuance would need to be presented at a special election. In the alternative, the City could finance the bonds under a different statutory authority without requirement for a reverse referendum or pay cash for the project. The City is proceeding under the current statutory option since this is the most commonly used portion of the statutes for these types of projects and the City doesn’t have the funds on hand to finance the project. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre-sale bond sizing includes a good faith estimate of these fees, but the final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Counsel: Kennedy & Graven, Chartered Paying Agent: Bond Trust Services Corporation Rating Agency: S&P Global Ratings (S&P) Summary: The decisions to be made by the City Council are as follows:  Accept or modify the finance assumptions described in this report  Adopt the resolution attached to this report.   Presale Report City of Arden Hills, Minnesota February 10, 2025 Page 5 Pre-Sale Review by City Council: February 10, 2025 Public Hearing on Capital Improvement Plan and Plan of Finance March 10, 2025 Reverse Referendum Period Ends April 11, 2025 Distribute Official Statement: Week of April 14, 2025 Conference with Rating Agency and Due Diligence Call to Review Official Statement: Week of April 21, 2025 City Council Meeting to Award Sale of the Bonds: April 28, 2025 Estimated Closing Date: May 20, 2025 Attachments Estimated Sources and Uses of Funds Estimated Proposed Debt Service Schedule Resolution Authorizing Ehlers to Proceed with Bond Sale EHLERS’ CONTACTS Stacie Kvilvang, Senior Municipal Advisor (651) 697-8506 Jason Aarsvold, Senior Municipal Advisor (651) 697-8512 Schane Rudlang, Associate Municipal Advisor (651) 697-8527 Silvia Johnson, Lead Public Finance Analyst (651) 697-8580 Alicia Gage, Senior Financial Analyst (651) 697-8551 PROPOSED DEBT ISSUANCE SCHEDULE EHLERS’ CONTACTS City of Arden Hills, Minnesota $4,680,000 General Obligation CIP Bonds, Series 2025A Assumes Current Market BQ AAA Rates plus 50bps Sources & Uses Dated 05/20/2025 | Delivered 05/20/2025 Sources Of Funds Par Amount of Bonds $4,680,000.00 Total Sources $4,680,000.00 Uses Of Funds Total Underwriter's Discount (1.200%)56,160.00 Costs of Issuance 75,000.00 Deposit to Capitalized Interest (CIF) Fund 123,061.47 Deposit to Project Construction Fund 4,425,000.00 Rounding Amount 778.53 Total Uses $4,680,000.00 Series 2025A GO CIP Bonds | SINGLE PURPOSE | 1/31/2025 | 1:58 PM City of Arden Hills, Minnesota $4,680,000 General Obligation CIP Bonds, Series 2025A Assumes Current Market BQ AAA Rates plus 50bps Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 05/20/2025 ----- 02/01/2026 --123,061.47 123,061.47 123,061.47 08/01/2026 --88,251.25 88,251.25 - 02/01/2027 240,000.00 3.350%88,251.25 328,251.25 416,502.50 08/01/2027 --84,231.25 84,231.25 - 02/01/2028 250,000.00 3.350%84,231.25 334,231.25 418,462.50 08/01/2028 --80,043.75 80,043.75 - 02/01/2029 260,000.00 3.400%80,043.75 340,043.75 420,087.50 08/01/2029 --75,623.75 75,623.75 - 02/01/2030 270,000.00 3.450%75,623.75 345,623.75 421,247.50 08/01/2030 --70,966.25 70,966.25 - 02/01/2031 275,000.00 3.500%70,966.25 345,966.25 416,932.50 08/01/2031 --66,153.75 66,153.75 - 02/01/2032 285,000.00 3.500%66,153.75 351,153.75 417,307.50 08/01/2032 --61,166.25 61,166.25 - 02/01/2033 295,000.00 3.550%61,166.25 356,166.25 417,332.50 08/01/2033 --55,930.00 55,930.00 - 02/01/2034 305,000.00 3.600%55,930.00 360,930.00 416,860.00 08/01/2034 --50,440.00 50,440.00 - 02/01/2035 320,000.00 3.700%50,440.00 370,440.00 420,880.00 08/01/2035 --44,520.00 44,520.00 - 02/01/2036 330,000.00 3.900%44,520.00 374,520.00 419,040.00 08/01/2036 --38,085.00 38,085.00 - 02/01/2037 340,000.00 3.950%38,085.00 378,085.00 416,170.00 08/01/2037 --31,370.00 31,370.00 - 02/01/2038 355,000.00 4.000%31,370.00 386,370.00 417,740.00 08/01/2038 --24,270.00 24,270.00 - 02/01/2039 370,000.00 4.100%24,270.00 394,270.00 418,540.00 08/01/2039 --16,685.00 16,685.00 - 02/01/2040 385,000.00 4.200%16,685.00 401,685.00 418,370.00 08/01/2040 --8,600.00 8,600.00 - 02/01/2041 400,000.00 4.300%8,600.00 408,600.00 417,200.00 Total $4,680,000.00 -$1,715,733.97 $6,395,733.97 - Yield Statistics Bond Year Dollars $43,833.00 Average Life 9.366 Years Average Coupon 3.9142518% Net Interest Cost (NIC)4.0423744% True Interest Cost (TIC)4.0536441% Bond Yield for Arbitrage Purposes 3.8938629% All Inclusive Cost (AIC)4.2712943% IRS Form 8038 Net Interest Cost 3.9142518% Weighted Average Maturity 9.366 Years Series 2025A GO CIP Bonds | SINGLE PURPOSE | 1/31/2025 | 1:58 PM City of Arden Hills, Minnesota $4,680,000 General Obligation CIP Bonds, Series 2025A Assumes Current Market BQ AAA Rates plus 50bps Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S 105% of Total 02/01/2026 --123,061.47 123,061.47 (123,061.47)-- 02/01/2027 240,000.00 3.350%176,502.50 416,502.50 -416,502.50 437,327.63 02/01/2028 250,000.00 3.350%168,462.50 418,462.50 -418,462.50 439,385.63 02/01/2029 260,000.00 3.400%160,087.50 420,087.50 -420,087.50 441,091.88 02/01/2030 270,000.00 3.450%151,247.50 421,247.50 -421,247.50 442,309.88 02/01/2031 275,000.00 3.500%141,932.50 416,932.50 -416,932.50 437,779.13 02/01/2032 285,000.00 3.500%132,307.50 417,307.50 -417,307.50 438,172.88 02/01/2033 295,000.00 3.550%122,332.50 417,332.50 -417,332.50 438,199.13 02/01/2034 305,000.00 3.600%111,860.00 416,860.00 -416,860.00 437,703.00 02/01/2035 320,000.00 3.700%100,880.00 420,880.00 -420,880.00 441,924.00 02/01/2036 330,000.00 3.900%89,040.00 419,040.00 -419,040.00 439,992.00 02/01/2037 340,000.00 3.950%76,170.00 416,170.00 -416,170.00 436,978.50 02/01/2038 355,000.00 4.000%62,740.00 417,740.00 -417,740.00 438,627.00 02/01/2039 370,000.00 4.100%48,540.00 418,540.00 -418,540.00 439,467.00 02/01/2040 385,000.00 4.200%33,370.00 418,370.00 -418,370.00 439,288.50 02/01/2041 400,000.00 4.300%17,200.00 417,200.00 -417,200.00 438,060.00 Total $4,680,000.00 -$1,715,733.97 $6,395,733.97 (123,061.47)$6,272,672.50 $6,586,306.13 Significant Dates Dated 5/20/2025 First Coupon Date 2/01/2026 Yield Statistics Bond Year Dollars $43,833.00 Average Life 9.366 Years Average Coupon 3.9142518% Net Interest Cost (NIC)4.0423744% True Interest Cost (TIC)4.0536441% Bond Yield for Arbitrage Purposes 3.8938629% All Inclusive Cost (AIC)4.2712943% Series 2025A GO CIP Bonds | SINGLE PURPOSE | 1/31/2025 | 1:59 PM City of Arden Hills, Minnesota $4,680,000 General Obligation CIP Bonds, Series 2025A Assumes Current Market BQ AAA Rates plus 50bps Detail Costs Of Issuance Dated 05/20/2025 | Delivered 05/20/2025 COSTS OF ISSUANCE DETAIL Municipal Advisor $40,000.00 Bond Counsel $17,000.00 Rating Agency Fee $17,000.00 Miscellaneous $1,000.00 TOTAL $75,000.00 Series 2025A GO CIP Bonds | SINGLE PURPOSE | 1/31/2025 | 1:59 PM 1 AR200-22-1008899.v1 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-018 RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS, SERIES 2025A IN THE PROPOSED AGGREGATE PRINCIPAL AMOUNT OF $4,680,000 BE IT RESOLVED by the City Council (the “Council”) of the City of Arden Hills, Minnesota (the “City”) as follows: Section 1. Bonds Authorized 1.01. It is hereby found, determined and declared that the City should issue its General Obligation Capital Improvement Plan Bonds, Series 2025A (the “Bonds”) in the aggregate principal amount not to exceed $4,680,000, in order to finance the City’s proportionate share of the construction and equipping of a new fire station (the “Project”), including costs of issuance of the Bonds, subject to further details regarding the sale of the Bonds to be set forth in a resolution to be considered by the Council at a subsequent meeting. 1.02. City staff are authorized and directed to take all other actions necessary to carry out the intent of this resolution. Section 2. Authority of Municipal Advisor. Ehlers and Associates, Inc. (the “Municipal Advisor”) is authorized and directed to negotiate the sale of the Bonds. The Council will meet on Monday, April 28, 2025, or another date selected by City staff, to consider proposals on the Bonds and take any other appropriate action with respect to the Bonds. Section 3. Authority of Bond Counsel. The law firm of Kennedy & Graven, Chartered (“Bond Counsel”), is authorized to act as bond counsel for the City and to assist in the preparation and review of necessary documents, certificates and instruments relating to the Bonds. The officers, employees and agents of the City are hereby authorized to assist Bond Counsel in the preparation of such documents, certificates, and instruments. Section 4. Covenants. In the resolution awarding the sale of the Bonds, the Council will set forth the covenants and undertakings required by Minnesota Statutes, Chapter 475, as amended (the “Act”). Section 5. Official Statement. In connection with the sale of the Bonds, the officers or employees of the City are authorized and directed to cooperate with the Municipal Advisor and participate in the preparation of an official statement for the Bonds and to deliver it on behalf of the City upon its completion. 2 AR200-22-1008899.v1 Section 6. Declaration of Official Intent to Reimburse Expenditures. 6.01 The Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the “Reimbursement Regulations”) providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; the City expects to incur certain expenditures with respect to the Project that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of tax-exempt bonds. 6.02 The City has determined to make a declaration of official intent (the “Declaration”) to reimburse certain costs with respect to the Project from proceeds of the Bonds in accordance with the Reimbursement Regulations. 6.03 All reimbursed expenditures will be capital expenditures, costs of issuance of the Bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations. 6.04 This Declaration has been made not later than sixty (60) days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of the Bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or 5% of the proceeds of an issue; or (c) “preliminary expenditures” up to an amount not in excess of 20% of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term “preliminary expenditures” includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. 6.05 This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the Bonds described herein are consistent with the City’s budgetary and financial circumstances. No sources other than proceeds of the Bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long- term basis, or otherwise set aside pursuant to the City’s budget or financial policies to pay such expenditures. 6.06 This Declaration is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations. PASSED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA ON THIS 10TH DAY OF FEBRUARY, 2025. ______________________________ David Grant, Mayor ATTEST: ________________________________ Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Page 1 of 1 DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, Interim City Administrator SUBJECT: Hiring of Permit Technician/Office Support Specialist Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • The hiring of Julie Whitney to the position of Permit Technician/Office Support Specialist at Grade 8 Step 2, and at Year 0 on the PTO scale with a forty-hour credit of PTO, all other normal City benefits apply. Discussion The City has a vacant Permit Tech/Office Support role and following a recruitment process, Julie Whitney has been selected for Council consideration. She comes with experience at the City of Lino Lakes in the Community Development department, Brooklyn Center in the Police department as well as County experience. Budget Impact This role is currently budgeted for and this hiring will not adversely affect the budget. Attachment N/A CONSENT ITEM – 8V MEMORANDUM Page 1 of 1 CONSENT ITEM – 8W MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Appointment of Kyle Sorenson to the Economic Development Commission Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motion to approve, table or deny the following: • Approving Resolution 2025-019 Appointing Kyle Sorenson to the Economic Development Commission (EDC). Background/Discussion Staff received an application from Kyle Sorenson and an interview was conducted by EDC Staff Liaison Senior Planner Elena Fransen and EDC Council Liaison Emily Rousseau and it is recommended to appoint Mr. Sorenson to the EDC. Staff requests the City Council consider approval to appoint Kyle Sorenson to the Economic Development Commission (EDC) for a term ending December 31, 2027. Budget Impact N/A Attachments Attachment A: Resolution 2025-019 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-019 RESOLUTION APPOINTING KYLE SORENSON TO THE CITY OF ARDEN HILLS ECONOMIC DEVELOPMENT COMMISSION WHEREAS, the City Council appoints residents to serve in an advisory capacity to the City Council regarding economic development, redevelopment and related community development issues. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota that Kyle Sorenson is appointed to the Economic Development Commission for a term expiring December 31, 2027. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF FEBRUARY 2025. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 8X MEMORANDUM DATE: February 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: Austin Rademacher, Building Official SUBJECT: Renaming of Old Highway 8 Council Should Consider Motions to approve, table, or deny the following: • Adopting Resolution 2025-020 relating to renaming the section of Old Highway 8 that runs from its northern intersection with County Road I south to the County Road H roundabout to Rice Creek Parkway Background This discussion was originally requested by the Lake Johanna Fire Department as having a continuous name for this stretch of road will improve clarity for emergency responders. In addition to this renaming the road at this time will minimalize the effects of address changes for future property owners once development is underway. Renaming this section of roadway will better align the name as the street continues from Arden Hills into Shoreview. This change has been presented to adjacent Property Owners, Ramsey County GIS and Mapping staff, Ramsey County Public Works, the Lake Johanna Fire Department, and the postal service to ensure a seamless transition. Ramsey County Public Works has agreed to replace existing signage once the transition is complete. Upon approval of the City Council, the roadway known as Old Highway 8 would be renamed to Rice Creek Parkway. Address numbering would remain the same and the resolution for consideration applies to the renaming of the roadway. Attachments Attachment A: Map of Roadway Section to be Renamed Attachment B: Resolution 2025-020 600ft600ft600ft600ft600ft 212,235.942 555,616.866 Feet + – ꤆   Find address or place Map Ramsey 1/27/25, 2:47 PM Map Ramsey https://maps.co.ramsey.mn.us/MapRamsey/1/1 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-020 RESOLUTION RENAMING THE SECTION OF OLD HIGHWAY 8 BETWEEN COUNTY ROAD I WEST AND COUNTY ROAD H AS RICE CREEK PARKWAY WHEREAS, City Staff received a request from the Lake Johanna Fire Department to rename the section of Old Highway 8 to improve clarity for emergency responders; and WHEREAS, the section of Old Highway 8 requested to be renamed is the section that runs from the roundabout intersection with County Road I West to the north and south to the County Road H roundabout; and WHEREAS, renaming the road at this time will minimize the effects of address changes for future property owners once development is underway; and WHEREAS, the requested name change has been presented to current property owners, Ramsey County GIS and Mapping staff, Ramsey County Public Works, the Lake Johanna Fire Department, and the postal service to ensure a seamless transition; and WHEREAS, Ramsey County Public Works will provide updated street signs for this section of road. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF ARDEN HILLS: Hereby adopts Resolution 2025-020 approving that the section of Old Highway 8 that runs from its northern intersection with County Road I West south to the County Road H roundabout to be renamed Rice Creek Parkway. BE IT FURTHER RESOLVED that Ramsey County and the Public Works Department effect the renaming of Old Highway 8 by changing all relevant street signs and city records as expeditiously as possible; PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF FEBRUARY 2025. David Grant, Mayor ATTEST: Julie Hanson, City Clerk