HomeMy WebLinkAbout02-10-25-WSPUBLIC INQUIRIES/INFORMATIONAL
This is an opportunity for citizens to respectfully bring to the Council ’s attention any
items which are relevant to the City. In addressing the Council, you must first state
your name and address for the record. Comments shall be limited to three (3) minutes
or less. Written documents or other materials should be handed to the City Clerk for
distribution to the Council prior to or during the meeting. Council will generally not
respond at the same meeting where an issue is initially raised by a member of the
public but the Council may refer the issue to staff for further research and possible
report or action at a future Council meeting.
RESPONSE TO PUBLIC INQUIRIES
AGENDA ITEMS
Parks Master Plan Scoping Discussion
Bryce Shearen, Bolton & Menk
MEMO.PDF
ATTACHMENT A.PDF
Water Tower Security Improvements
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
2026 PMP Discussion
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
75th Anniversary Planning
Jessica Jagoe, Interim City Administrator
MEMO.PDF
Agenda Planning
Jessica Jagoe, Interim City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Rice Creek Commons/TCAAP Discussion
Jessica Jagoe, Interim City Administrator
MEMO.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:
David Grant
Councilmembers:
Brenda Holden
Emily Rousseau
Tena Monson
Kurt Weber
City Council Work Session
Agenda
February 10, 2025
5:30 p.m.
City Hall
Address:
1245 W Highway 96
Arden Hills MN 55112
Phone:
651 -792 -7800
Website :
www.cityofardenhills.org
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and
our long -standing tradition as a desirable City in which to live, work, and play.
Members of the public may attend a
meeting in -person at City Hall or they
may view the meeting remotely on the
City ’s website using the below link.
Meetings are also broadcast on Cable
Channel 16 for those that live in Arden
Hills.
https://cityofardenhills.org/320/Watch -
City -Meetings
This meeting will be streamed live on local Cable Channel 16 and available for playback on our
website.
CALL TO ORDER
1.
2.
3.
3.A.
Documents:
3.B.
Documents:
3.C.
Documents:
3.D.
Documents:
3.E.
Documents:
3.F.
Documents:
4.
PUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIES
AGENDA ITEMS
Parks Master Plan Scoping Discussion
Bryce Shearen, Bolton & Menk
MEMO.PDF
ATTACHMENT A.PDF
Water Tower Security Improvements
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
ATTACHMENT C.PDF
2026 PMP Discussion
David Swearingen, Public Works Director/City Engineer
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
75th Anniversary Planning
Jessica Jagoe, Interim City Administrator
MEMO.PDF
Agenda Planning
Jessica Jagoe, Interim City Administrator
MEMO.PDF
ATTACHMENT A.PDF
ATTACHMENT B.PDF
Rice Creek Commons/TCAAP Discussion
Jessica Jagoe, Interim City Administrator
MEMO.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber City Council Work Session Agenda February 10, 2025 5:30 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.
3.
3.A.
Documents:
3.B.
Documents:
3.C.
Documents:
3.D.
Documents:
3.E.
Documents:
3.F.
Documents:
4.
PUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESAGENDA ITEMSParks Master Plan Scoping DiscussionBryce Shearen, Bolton & MenkMEMO.PDFATTACHMENT A.PDFWater Tower Security ImprovementsDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDF2026 PMP DiscussionDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDF75th Anniversary PlanningJessica Jagoe, Interim City AdministratorMEMO.PDFAgenda Planning Jessica Jagoe, Interim City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFRice Creek Commons/TCAAP DiscussionJessica Jagoe, Interim City Administrator
MEMO.PDF
COUNCIL/STAFF COMMENTS
ADJOURN
Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber City Council Work Session Agenda February 10, 2025 5:30 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.3.A.Documents:3.B.Documents:3.C.Documents:3.D.Documents:3.E.Documents:3.F.
Documents:
4.
Page 1 of 1
AGENDA ITEM – 3A
MEMORANDUM
DATE: February 10, 2025
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Park System Planning
Budgeted Amount: Actual Amount: Funding Source:
$75,000 TBD PIR - Parks
Council Should Consider
• Council should discuss goals and priorities for the Park System Master Plan.
Background/Discussion
Identified in the city’s 2025 Capital Improvement Plan (CIP) was to develop a city-wide Parks
Master Plan. The existing master plan is outdated and was completed in 2002.
Bryce Shearen, CPRE, and Casey Byers, PLA, from Bolton & Menk will be at the City Council
Work Session to describe parks system plans, process, timeline, and budget with the Council.
Budget Impact
There are no budget impacts requested at this time.
Attachments
Attachment A – Presentation
PARK SYSTEM PLAN
PROCESS AND PROJECT SCOPING
City Council
February 10, 2025
Presented by Bryce Shearen, CPRE + Casey Byers, PLA
AGENDA
1.PARK SYSTEM PLANS
2.PROJECT UNDERSTANDING + APPROACH
3.ENGAGEMENT
4.BUDGET
5.NEXT STEPS
PARK SYSTEM
PLANNING
Park System Master Plan
•Community-driven comprehensive
document that outlines the vision for a
community’s parks and recreation
facilities
•Includes goals, priorities, strategies,
funding, management, and
maintenance
•Plan and prepare for CIP
•Serve as guiding document for the
Public Works Parks Division and
PTRC.
•Updated every 10 years
WHO WE ARE?
WHAT
DO WE
WANT?
WHAT CAN WE DO?
HOW CAN
WE DO IT?
PARK SYSTEM
MASTER PLAN
Phase 2 PLAN
RECOMMENDATIONS
AND PRIORITIES
PUBLIC
INPUT STAFF
INPUT
PTRC
TRENDS
NATIONAL
METRICS
CITY
COUNCIL
ADVISORY
COMMITTEE
DEMOGRAPHICS
COMPLETED PLANS
•Marshalltown, IA
•Forest Lake, MN
•Lake Elmo, MN
•Robbinsdale, MN
•Empire, MN
•Windsor Heights, IA
•Blue Earth, MN
•Jasper County, SC
•Cabarrus County, NC
PROJECT
UNDERSTANDING
+ APPROACH
PROJECT UNDERSTANDING
•Previous Park System Plan completed
in 2002
•Plan and prepare for CIP
•Serve as guiding document for the
Public Works Parks Division and
PTRC
•Validate upcoming park and trail
improvement projects
•Utilized as tool in potential additional
funding sources
•Included in 2050 Comp Plan update
PROCESS
Phase 2 Phase 5
INFORMATION
GATHERING
FINDINGS AND
VISIONING
DRAFT
RECOMMENDATIONS
FINAL
PLAN
Phase 2 Phase 5
FINDINGS AND
VISIONING
DRAFT
RECOMMENDATIONS FINAL PLAN
Needs Assessment
•All Assets
•All Program Locations
•Other Providers
Inventory
•All Park Assets
•All Program Locations
•Other Providers
•Level of Service Comparison and Mapping
Community Profile
•Historical and Planning Context
•Demographics
Trends
•Local and National
•NRPA Metric and Trends Analysis
Community and Public Engagement
•City-wide Survey
•Pop-Up Meetings
•Open House
INFORMATION
GATHERING
Phase 2 Phase 5
INFORMATION
GATHERING
FINDINGS AND
VISIONING
DRAFT
RECOMMENDATIONS
FINAL
PLAN
Presentations/Feedback Sessions
•Staff
•Stakeholders
•Steering Committee
•PTRC
•City Council
What We Have Discovered
Vision
Opportunities
Limitations
Themes
Analysis
Phase 2 Phase 5
INFORMATION
GATHERING
FINDINGS AND
VISIONING
DRAFT
RECOMMENDATIONS
FINAL
PLAN
Summary of Findings
Strategies
•Long-Term Vision
•Short-Term Vision
Implications
•Financial
•Operational
•Maintenance
Recommendations
Action Plans
Reviews and Revisions
Phase 2 Phase 5
INFORMATION
GATHERING
FINDINGS AND
VISIONING
DRAFT
RECOMMENDATIONS
FINAL
PLAN
Review
•Staff
•Public
•Steering Committee
•PTRC
•Council
Approval
•PTRC
•Council
Implementation
•Guiding Document
•Action Plan
•Annual Review
PROPOSED TIMELINE
Phase 2 Phase 5
Project Initiation /
Management
Inventory + Analysis
Public Involvement
Community Needs
Assessment
Implementation
Planning
Plan
Adoption
MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5 MONTH 6 MONTH 7 MONTH 8 MONTH 9-12
SPRING - SUMMER
COMMUNITY
ENGAGEMENT
PROJECT ADVISORY COMMITTEE
•Facilitate PAC meetings
•Two Council Members
•Two PTRC Members
•2-3 City Staff (Including
maintenance personnel)
•Dedicated meetings with the
committee throughout the project
•Hands-on collaborative work
POP-UP MEETINGS
•Effective way to reach the community
•Creative Ideas
•Produces meaningful discussions
•Additional opportunity to engage PTRC and
City Council
•Encourages community buy-in
•May – Touch-A-Truck Event
•July – Penny Carnival
•August – Community Picnic
PTRC
•Utilize and promote PTRC meetings as
public engagement opportunities
•Opportunity for PTRC to promote Park
System Planning process within the
community and stay engaged
•PTRC invited to be involved at pop -up
meetings
COMMUNITY INPUT
•Community-wide survey
•Park uses and activities
•Preferred amenities
•Utilize visual preferencing
•Customized to city
ENHANCED COMMUNITY INPUT
•Additional services for
consideration
•Interactive Community Map
INPUTiD
•Yard Signs
•Trail Graphics
COMMUNITY + PUBLIC ENGAGEMENT
Context
Setting
Understand the
physical,
economic, and
social
environment of
the project.
Process
Identify the people
impacted by the
project and the most
effective engagement
strategies.
Engage &Design
Determine community
needs through an
inclusive engagement
process.Plan,design,
and implement the
project to advance
these needs.
Accountability
& Tracking
Establish project
goals that serve
all stakeholders
and guide
decision-
making.
The four pillars of community -centered design guide
COMMUNITY-CENTERED DESIGN APPROACH
Equitable and inclusive infrastructure
design is community-focused and
considers what features stakeholders
in each community need to thrive .
EFFICIENT,
EFFECTIVE
STRATEGIES
EFFICIENT, EFFECTIVE STRATEGIES
•Design improvement options in line with
vision and available funds
•Identify phasing opportunities and priorities
•Identify potential alternative funding
options for the city
•Partnership Opportunities
BUDGET
BUDGET
Phase 2 Phase 5
PROJECT
MANAGEMENT
+ INITIATION
PUBLIC
ENGAGEMENT
COMMUNITY
NEEDS
ASSESSMENT
INVENTORY +
ANALYSIS
IMPLEMENTATION
PLANNING
FINAL
PLAN
10%15%15%15%20%20%
Next Steps
•Discussion and feedback from
Council on desired outcomes
•Prepare formal proposal for Council
consideration
•Kickoff planning process in 2025
QUESTIONS?
Contact:
Bryce Shearen, CPRE
Bryce.Shearen@bolton-menk.com
Casey Byers, PLA
Casey.Byers@bolton-menk.com
Page 1 of 2
AGENDA ITEM – 3B
MEMORANDUM
DATE: February 10, 2025
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Tower Security Improvements
Budgeted Amount: Actual Amount: Funding Source:
$0 $161,700 (estimate) Water Utility Fund, UASI Grant
Council Should Consider
Council should provide direction on how to move forward with the proposed security
improvements with the City’s two towers.
Background
On August 28, 2023, the City Council approved Professional Services Agreement with TKDA
for the South Tower Improvements project.
On December 18, 2023, at a Work Session, City Council discussed desired security
improvements that were identified in the City’s Water Risk and Resiliency Assessment to the
South Tower with this project:
• Perimeter fencing
• Pivot gate with card reader
• Mechanical swing gate
• Person gate
Through discussion, City Council was also interested in pursuing security improvements to the
North Tower. Both sites were included in the Urban Area Security Initiative (UASI) Grant
application which ultimately was not successful. Response from the UASI representatives there
was a decrease in the total allotment amount available for 2024.
On December 9th, 2024, City Staff separated the security improvements from the South Tower
Improvement Project in order to move forward with the repair work to be completed in 2025.
Page 2 of 2
Discussion
City staff is requesting direction on the proposed security improvements for both towers:
• Pursue the UASI Grant (request 100% construction costs).
o Applications typically around late-winter timeframe with notice of award around
October.
• Budget for proposed security improvements to be constructed in 2026.
• Complete design, bid, and construct the proposed security improvements in 2025.
• Eliminate the proposed security improvements project.
Budget Impact
TKDA has indicated they have budget remaining within the existing contract to provide
engineering services for the proposed security improvements.
Estimated tower security improvement costs:
Description Unit Quantity Unit Cost Extension
Perimeter Fencing (8-foot tall, galvanized)LF 1250 60$ 75,000$
Pivot Gate EA 2 20,000$ 40,000$
Slide Gate EA 2 7,500$ 15,000$
Person Gate EA 2 3,500$ 7,000$
Card Reader Access System LS 1 10,000$ 10,000$
147,000$
14,700$
161,700$
Subtotal
Contigency (10%)
Total Cost Estimate
The Water Utility Fund is expected to be in good standing based upon the revenue and
expenditure streams anticipated for 2025. Although not originally budgeted as part of the 2025-
2029 CIP, the cost of this project could be covered with existing fund balance.
Attachments
Attachment A – South Tower site plan
Attachment B – North Tower site plan
Attachment C – Chain Link Fence Specs
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SPECIFICATION
REFERENCEDEPARTMENT OF TRANSPORTATION
1 OF 2
PULL POST SPACING NOT TO EXCEED 500 FT.
CHAIN LINK FABRIC SHALL BE:
1
NOTES:
ALTERNATE ROLL FORMED
END OR CORNER POST
TOP & BRACE RAIL CORNER CONNECTION
BENT PLATE
BRACE
CORNER
CONNECTION
TENSION
WIRE
1
-
1
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2
’
’
LINE POST LINE POST LINE POST
LINE SECTION
10’ 0’’ CENTER TO CENTER
1
-
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’
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BRACE BAR
LOCATION
10’ 0’’ CENTER TO CENTER
LINE
POST
1’ 0’’
6
0
’
’
12’’ DIA.
10’’ DIA.
2
’
’
2
’
’
1
CHAIN LINK
FABRIC
3/8’’ DIA.
TRUSS ROD
BRACE BARS.
CONNECT TO
POSTS WITH
BRACE BAND
AND CUP
TRUSS ROD
9 GA., 2 IN. MESH WITH KNUCKLED SELVAGE TOP
AND BOTTOM, AND CONFORM TO THE
REQUIREMENTS OF AASHTO M181 TYPE II OR IV.
DESIGN 60-9322 SHALL BE FURNISHED IN TYPE II
WHERE THE FENCE MUST CROSS SMALL BODIES
PROVIDE ONLY 2 TIES BETWEEN LINE POSTS.
WHEN THE DRIVEN LINE POST ANCHORAGE
A CONCRETE ANCHORAGE SHALL BE USED FOR
ALL TERMINAL POSTS AND FOR FIRST LINE
THE TOP OF THE CONCRETE ANCHORAGE SHALL
A BOTTOM TENSION WIRE IS REQUIRED ONLY
EDGE OF A ROADWAY SHOULDER.
WHEN THE FENCE IS 10 FT. OR LESS FROM THE
1-7/8’’1-5/8’’3-1/2’’
3
-
1
/
2
’
’
1
-
1
/
4
’
’
1
-
5
/
8
’
’
10 GA. ( .1345’’ )
LOCK LOOPS
BRACE BAR LINE POST
ALTERNATE ROLL FORMED DETAILS
GALVANIZE PER SPEC. 3394
PULL, END OR CORNER POST
3
-
3
/
8
’
’
‘
1
/
8
’
’
THE WIRE FABRIC
SHALL BE WOVEN INTO
THE LOCK LOOPS FOR
THE ENTIRE WIDTH OF
THE FABRIC
PULL, END OR CORNER POST & ADJACENT LINE POST
9322K
2557
CHAIN LINK FENCE
STEEL POSTS - LINE POSTS
TERMINAL POSTS SHALL BE:
END, CORNER OR PULL POSTS, 8’-0" LONG
7 GA. COIL
SPRING STEEL
TENSION WIRE
3.65 LBS./FT. OR ASTM F1043 ROLL
FORMED, ( 3-1/2’’ X 3-1/2’’ ) 5.10 LBS./FT.
SHALL BE TYPE IV (VINYL COATED FABRIC).
OF WATER, SUCH AS PONDS THAT FREEZE DURING
POST(S) ADJACENT TO THE TERMINAL POSTS.
BE CROWNED 1 IN. ABOVE THE NATURAL GROUND.
ALUMINIZED STEEL OR 0.149 IN. ALUMINUM TIES.
THE WINTER, USE 11 GA. GALVANIZED OR
WIRE TIES MAY BE 9 GA. GALVANIZED OR
ALUMINIZED STEEL OR 0.179 IN. MIN. ALUMINUM
(ALUMINUM COATED STEEL). DESIGN 60V-9322
NPS (NOMINAL PIPE SIZE) 2’’ NOMINAL
(NOM.) INSIDE DIAMETER (I.D.) AASHTO M181,TERMINAL POST
( PULL, END OR CORNER POST)
( MAXIMUM )
1/4’’ X 3/4’’ FLAT
STRETCHER BAR
TYPICAL WIRE
END CLAMP
2
USE 12 GA. GALVANIZED STEEL OR 9 GAGE
ALUMINUM ALLOY 1350-H19 HOG RINGS FOR
TENSION WIRE TIES.
BRACE BARS SHALL BE: NPS 1-1/4" NOM. I.D. AASHTO
M181, 2.27 LBS./FT. OR ASTM F1043 ROLL FORMED
(1-1/4" X 1-5/8") 1.35 LBS./FT.
FENCES WITH A TENSION WIRE SHALL HAVE EITHER:
AN ASTM F552 LINE POST CAP (LOOP TYPE),
WITH THE TENSION WIRE PASSING THROUGH THE
POST CAP WHEN USING ROUND POSTS; OR USE
METHOD SHOWN IN "ALTERNATE ROLL FORMED
END OR CORNER POST" DETAIL, IF USING ALTERNATE
POSTS. A HOG RING SHALL ATTACH THE TENSION
WIRE TO THE FABRIC AND SHALL BE LOCATED NO
MORE THAN 6 IN. ON EACH SIDE OF A POST.
ADDITIONAL HOG RINGS SHALL BE SPACED
A MAXIMUM 18 IN. APART.
SEE SHEET 2 OF 2 FOR GATE DETAILS.DESIGNATION:
FENCE FABRIC HEIGHT-9322: EXAMPLE: DESIGN 60-9322
4
’
0
’
’
2
’
6
’
’
6’’ ( TYP.)
10’’ DIA.
LINE POSTS SHALL BE: 7’ 6’’ (CONCRETE BASE
ONLY) OR 9’-0" LONG NPS 1-1/2’’ NOM. I.D.
AASHTO M181, 2.72 LBS./FT. OR ASTM F1043
ROLL FORMED ( 1-5/8’’ X 1-7/8’’ ) 2.40 LBS./FT. MIN.
IS USED, THE REQUIREMENTS FOR THE ALTERNATE
CONCRETE ANCHORAGE IS WAIVED.
STATE DESIGN ENGINEER
APPROVED OCTOBER 21, 2008
REVISED
12-10-2008 M.J.E.
Page 1 of 5
AGENDA ITEM – 3C
MEMORANDUM
DATE: February 10, 2025
TO: Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
FROM: David Swearingen, P.E. Public Works Director / City Engineer
SUBJECT: Proposed 2026 PMP Street and Utility Improvement Project
Budgeted Amount: Actual Amount: Funding Source:
$2,485,000 (CIP) TBD through feasibility study PIR, Special Assessments,
Utility Funds
Council Should Consider
• City staff is preparing a resolution ordering a feasibility study for the 2026 PMP Street
and Utility Improvements for consideration by the City Council on March 10, 2025.
Staff is requesting an opportunity to review the anticipated project scope, budget and
schedule with the City Council prior to ordering the feasibility study.
• Consideration of direct selecting engineering consultant Bolton & Menk for professional
services to complete the feasibility report, design of project plans and specifications, and
construction administration.
Background
The 2025-2029 Capital Improvement Program (CIP), Attachment A, identifies proposed street
and utility improvements within the Karth Lake neighborhood area for 2026, the proposed
project area can be seen in Attachment B. The proposed streets include Karth Lake Dr., Pleasant
Drive (between south and north cul-de-sacs), Pleasant Dr. (Amble Dr. to south cul-de-sac),
Pleasant Circle, Amble Drive (Karth Lake Dr to Lexington Avenue), Karth Lake Circle, and
Cummings Park Drive, which includes approximately 132 properties adjacent to the street
improvements.
The proposed project area is made up of 5 platted developments labeled as Karth Lake Hills
(1977), Karth Lake Estates (1978), Karth Lake Estates Second Addition (1979), Karth Lake
Estates Third Addition (1979), and Boston Scientific Campus (2015). Along with the
development, public utilities were constructed with PVC for sanitary sewer, ductile-iron pipe
(DIP) for water main and force main, and more recent stormwater improvements consist of an
outlet pump and grit chamber systems. The condition of this infrastructure is described in the
Preliminary Scope of Work section.
Page 2 of 5
Staff is preparing a resolution ordering a feasibility study for the 2026 PMP Street and Utility
Improvements for consideration by the City Council at the March 10, 2025 Regular City Council
Meeting. The purpose of this memorandum is to provide a general description of the preliminary
scope, budget and schedule for the project and seek any direction the Council may wish to
provide as staff prepares the feasibility report and recommended special assessment roll.
Preliminary Scope of Work
Existing infrastructure conditions within the proposed project area are as follows:
• Streets and Trails
o Through City pavement management records, the latest structural project type for
the streets were:
1994 Reconstruction: Amble Dr.
2003 Mill & Overlay: Amble Ci., Karth Lake Dr., Pleasant Dr. (between
north and south cul-de-sacs), and Pleasant Ci.
2003 Reconstruction: Cummings Park Dr., Pleasant Dr. (Amble Dr. to
south cul-de-sac)
2007 Reclamation: Karth Lake Ci.,
o The typical life cycle of a road with a structural type project is 15-20 years, which
puts this area in the category for pavement rehabilitation.
o Current pavement condition ratings range from 17 to 40 out of a possible score of
100 for all streets except for Karth Lake Circle which is rated 64. The surface of
the streets is in poor condition with many covered with extensive amounts of
cracking and delamination. These streets have seen an increase in needs for
pothole filling and patching, therefore increasing the cost to maintain.
o Based off the Karth Lake Circle condition rating of 64, the likely pavement
rehabilitation will be mill & overlay.
o Core samples and borings will be conducted during the feasibility study.
o Pavement rehabilitation types will likely consist of mill & overlay or full-depth
reclamation with a finished 4-inch-thick pavement mat.
o Spot curb repair is expected only to address drainage issues.
o Trail rehabilitation is expected along the south side of Karth Lake.
• Sanitary
o All of the sewer that was installed as part of the surrounding developments consist
of 8-inch PVC material.
o Televising reports provided by our Public Works Department indicates the pipe
and manhole structures are in good condition with minor spot repairs.
o Manhole concrete rings are deteriorating and will be replaced for inflow and
infiltration prevention.
o Lift Station 13 was last rehabbed in 2023 and is in excellent condition.
o The force main for lift station 13 consists of 6-inch ductile-iron pipe material and
has no history of breaks.
Page 3 of 5
• Water
o Water main was installed as part of the surrounding developments with 6-inch, 8-
inch, and 12-inch ductile iron pipe (DIP).
o 515-feet of 6-inch watermain that serves 6 properties along Hwy-96 is proposed
for replacement. This segment has a history of main breaks that would indicate
poor condition of pipe.
o Through recent inspections Public Works has identified a few hydrants and valves
to replace which were not included in the initial estimate.
o The installation of an additional hydrant along Amble Dr. is proposed.
• Storm Drainage
o Storm catch basin and manhole structures that are deteriorating and need repair
have been identified by Public Works.
o Retaining wall rehab near outlet pump (RCWD Grant eligible)
o BMP-Phase 2 – surface water treatment from Cummings Park and adjacent
property (RCWD Grant eligible)
o Grit chamber improvement proposed for drainage from Karth Lake Circle
(RCWD Grant eligible)
o Storm sewer pipe televising identified spot repairs but overall good condition.
o Dredging of formed deltas is proposed around outlet locations that discharge into
Karth Lake, actual amount of sediment to be removed will be evaluated.
o Curb and gutter is generally in good condition but spot replacement will be
needed in some areas.
Additional research regarding the age and condition of existing infrastructure will be evaluated
during preparation of the feasibility report.
Preliminary Project Budget
From the 2025-2029 CIP, the initial cost estimate is summarized in the following table and will
be revised as part of the feasibility report. This estimate includes the anticipated costs for
engineering design, surveying, and construction administration as a 27% contingency, which is
consistent with previous PMP projects since 2021.
* Initial estimate subject to revisions during the feasibility study
Category
CIP Budget
Streets
$1,720,000
Storm Drainage
$500,000
Sanitary Sewer
$145,000
Water Utility
$120,000
TOTAL
$2,485,000
Page 4 of 5
The improvements for this project are anticipated to include funding derived from special
assessments. The special assessment process must follow the City’s current special assessment
policy and maintain compliance with the requirements of Minnesota Statutes 429. A preliminary
assessment roll will be prepared as part of the feasibility report.
The policy states that the City will assess fifty percent of the costs associated with bituminous
overlay for a typical residential zoned street section on a unit basis and seventy percent for
commercial/industrial zoned properties.
For the 2026 PMP, Staff is recommending the City approach the assessments by completing
property appraisals during the feasibility study to support the measured benefit to the assessable
properties. Traditionally, Arden Hills has not conducted appraisals with the PMPs but it is a
typical process in most communities when assessments are applied. The feasibility report will
include a review of the calculated assessment rate per the assessment policy, the determined
appraisal rates and special assessment rates applied to past projects in the City of Arden Hills.
Staff will review anticipated special assessments with the City Council prior to completing the
feasibility report. Costs for the appraisal services/administration were not included in the initial
CIP estimate.
Preliminary Project Schedule
The following is a preliminary project delivery schedule for the 2026 PMP project. A refined
project schedule will be provided within the feasibility report.
Resolution Ordering a Feasibility Report
March 10, 2025
Approve Engineering Professional Services March 10, 2025
Informational Meeting/Open House #1 May 28, 2025
Work Session Discussion June 9, 2025
Accept Feasibility Report, Call for Hearing June 23, 2025
Improvement Hearing, Order Plans & Specs July 14, 2025
Work Session Discussion October 13, 2025
Informational Meeting/Open House #2 November 5, 2025
Work Session Discussion (if-needed) December 8, 2025
Approve Plans, Advertisement for Bids January 12, 2026
Call for Assessment Hearing February 9, 2026
Assessment Hearing March 9, 2026
Accept Bids and Award Construction Contract March 9, 2026
Start Construction April 20, 2026
Construction Final Completion November 15, 2026
Staff would like to discuss consideration of direct selecting engineering consultant Bolton &
Menk for professional services to complete the feasibility report, design of project plans and
specifications, and construction administration. Bolton & Menk has been the engineering
consultant on the 2021 PMP, the Old Snelling Street and Trail Improvement project (2022 PMP)
and the 2024 PMP. All projects were very successful and overall City staff received positive
feedback from residents involved. City staff has become familiar with Bolton & Menk’s team
and Bolton & Menk is familiar with the City’s PMP project process and Assessment Policy. If
directed by Council, staff will reach out to Bolton & Menk to receive a proposal directly. Staff
will then review the proposal and negotiate, if necessary, to ensure the City is receiving a quality
service at an appropriate rate.
Page 5 of 5
If staff would like to consider Bolton & Menk for professional services, an item will be bought to
Council as a recommendation for approval at the March 10, 2025, regular Council meeting. If
staff does not recommend approval, staff will begin the RFP process.
Budget Impact
CIP identifies project funding sources consisting of the PIR fund, other (special assessments),
sanitary sewer utility, water utility, and surface water utility. City staff will be pursuing funding
through the Rice Creek Watershed District Stormwater Management Grant Program and will
coordinate with Ramsey County if there is an opportunity for cost share related pond
improvements.
As previously stated, the total project cost estimate and proposed project funding sources will be
further refined during preparation of the feasibility report.
Attachments
Attachment A – 2026 PMP CIP page
Attachment B – 2026 PMP project corridor map
Capital Improvement Plan
City of Arden Hills, Minnesota Contact Public Works Director
2025 2029
thru Department Street Department
Description
Pavement Management Program (PMP) improvements consisting of spot curb repair, resurfacing or full depth reclamation and new bituminous
pavement, trail rehabilitation repairs to storm sewer inlets, repairs to sanitary sewer manholes and castings, hydrant and valve repairs. Street
segments include: Karth Lake Dr (Pleasant Dr to Cul-de-Sac), Pleasant Drive (Amble to Karth Lake Dr), Pleasant Circle, Amble Drive (Karth
Lake Dr to Lexington Avenue), Karth Lake Circle, and Cummings Park Drive. Retaining wall rehab, BMP-Phase 2 and outfalls grit chamber
additions.
Project #26-Str-001
Priority 2 Very Important
Justification
Pavement conditions are showing distress with condition ratings from 33 to 62, with exception of one segment of Pleasant Dr. Pavement
conditions will continue to decline. Proposed improvements are necessary to continue safe and reliable street and utility services. These
improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City.
Budget Impact/Other
Useful Life 20-25
Project Name 2026 PMP Category Streets: Reconstruction
Type Improvement
TCAAP No
Total Project Cost:$2,485,000
Total2025 2026 2027 2028 2029Expenditures
2,485,0002,485,000Construction/Maintenance
2,485,000 2,485,000Total
Total2025 2026 2027 2028 2029Funding Sources
860,000860,000
860,000860,000
145,000145,000
500,000500,000
120,000120,000
Capital Improvement Funds
(PIR)
Other
Sanitary Sewer Utility Fund
Surface Water Mgmt Utility
Funds
Water Utility Funds
2,485,000 2,485,000Total
Produced Using the Plan-It Capital Planning Software
175
Page 1 of 2
AGENDA ITEM – 3D
MEMORANDUM
DATE: February 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, Interim City Administrator
SUBJECT: 75th Anniversary Planning Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should discuss and provide direction to staff on 75th Anniversary Planning.
Background
At the January 13th work session, the City Council discussed their 2025 ranking of priority topics
for scheduling at future work sessions. The number one ranking of the City Council was the
discussion for planning of the City’s 75th Anniversary.
For historical background, the name of the City is said to have come from billionaire Senator
Joseph Hackney's hobby farm, Arden Farms. Senator Hackney started the farm within the city
limits back in 1906. The City was originally part of Mounds View Township. When the
Township was organized, it included the present Shoreview, Arden Hills, New Brighton,
Mounds View and parts of North Oaks and St. Anthony. Arden Hills was incorporated on
February 14, 1951, in response to New Brighton's request for annexation of the area. Over the
next 20 years the boundaries of the City were formed through other annexation deals and land
trades, forming the City boundaries as it exists today.
Staff is looking for direction from the City Council on possible next steps for the 75th
anniversary planning. Items for discussion include consideration of the following:
• Formation of a 75th anniversary subcommittee (i.e. Councilmember(s), residents,
business owners, committee/commission members, staff, etc.) that plans and brings forth
recommendations to the full City Council
• Develop a 75th city logo
• Purchase promotional items (i.e. pens, clothing, magnets)
• Create a history book
• Special commemorative event
• Other ideas?
Page 2 of 2
Budget Impact
Future anniversary planning efforts would need to be budgeted for in 2026.
Attachment
N/A
Page 1 of 2
AGENDA ITEM – 3E
MEMORANDUM
DATE: February 10, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Jessica Jagoe, Interim City Administrator
SUBJECT: Agenda Planning
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Council Should Consider
Council should discuss its next work session agenda.
Background
Per Council’s adopted policy on agenda setting, please find the proposed agenda below for the
upcoming meeting.
March 10th Work Session
• To Be Discussed
• RCC/TCAAP Discussion (not time sensitive)
• Agenda Planning (time sensitive)
Attachment A is the list of topics that have yet to be discussed by Council and the 2025 ranking
of priority topics as distributed to the Council at the January 13th work session. Staff will begin
to work the higher priority items into upcoming work sessions sooner while putting the lower
priority items to later discussions. Please note, this does not reflect all items at work sessions as
Staff will have necessary items for discussion, such as, budget discussions, concept plan reviews,
or Public Works projects that need timely direction. Council may want to discuss if any items
need to be added to this list for future discussion or assign a future meeting for some of these
items. This would need to be done by a majority consensus of Council.
Below is a running list of things Staff brings forward to work session annually, in recent years,
we have shifted away from bringing some items forward unless needed, such as, the Pavement
Management Update from Public Works. Note, these timelines may shift year to year. Most
items discussed at work sessions are one-off items that may require multiple meetings but are
usually not reoccurring.
Page 2 of 2
• January
o Legislative priorities
• February
o None
• March
o Initial guidance on next year’s Public Works projects
• April
o None
• May
o None
• June
o Follow up on next year’s Public Works projects
• July
o Capital improvement planning
• August
o Operating budgets
• September
o Operating budget and levy discussion
• October
o State of the City (if planned for early following year)
• November
o City-wide budget and fee schedule
o Follow up on next year’s Public Works projects
• December
o Committee and commission appointments
Budget Impact
N/A
Attachment
Attachment A: Council Priorities
Attachment B: Agenda Setting Policy
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Topic for Consideration Likely Responsible Dept.Total Average
75th Anniversary Discussion Planning Admin 14 2.8
Short-term Rental Ordinance CD/Admin 13 2.6
Rental Licensing Program CD/Admin 13 2.6
Code of Conduct Admin 13 2.6
Encroachment Discussion (2025)PW 13 2.6
Trail Prioritization (Lake Jo Blvd versus old Hwy 10)PW/Fin 12 2.4
Committee/Commission Liaison Role Policy Admin 12 2.4
MNTWC CD/Admin 11 2.2
Committee/Commission Goal Setting Admin 10 2
Volunteer Recognition (to Personnel first)Admin 10 2
Committee/Commission Membership Admin 10 2
EDA Membership Discussion CD/Admin 10 2
Building Materials Update/Discussion CD 10 2
Keeping of Ducks and Review Chicken Ordinance CD/Admin 10 2
Buy Nothing Day/Clean Up Day Admin 10 2
Adopt a Park Discussion PW 10 2
Speed Limit Old Snelling PW 9 1.8
Garbage Collection (MV Presentation?)Admin 9 1.8
Climate Action Plan Admin 8 1.6
Door to Door Group Affiliation/Information With City Admin 8 1.6
Energy audit Admin 7 1.4
Porta potties PW 7 1.4
Community Survey Admin 7 1.4
Proclamation Policy Admin 7 1.4
Door to Door Solicitations Admin 7 1.4
EV Fleet Analysis PW 6 1.2
Approved Policy Discussion Admin 6 1.2
CITY OF ARDEN HILLS
Agenda Setting Policy
The purpose of this policy is to establish a method for agenda setting that allows for Council to
review and have control over its agendas and decide as a Council how it wants items for
consideration to be brought forward.
For regular worksession agendas:
• Prior to concluding each regularly scheduled worksession, the City Council shall review
its next regularly scheduled worksession agenda and direct Staff on any changes.
• Should an individual Councilmember want to raise an item for discussion at the next
meeting or in the future, they would do so during this review period. The item would
need at least one other Councilmember to agree to having the item considered for future
discussion, and then Council, by majority, would direct to have it placed on a future
agenda or not.
• Staff will have flexibility to add or remove items to the worksession as needed to
maintain operational efficacy.
For regular City Council meeting agendas:
• Agendas will be largely Staff driven based on approvals needed for normal operations.
• Items coming from the City Council shall first be discussed at a worksession and can
direct Staff at said worksession to bring items forward for formal approval if needed.
• In rare instances, if a Councilmember brings forward an item that needs approval prior to
going to a worksession, they may request the City Administrator add the item to the
agenda. The City Administrator shall have the discretion to determine if the issue should
be added or not, but Councilmembers will make every effort to having the item first
discussed at a worksession.
Special meetings and emergency meetings:
• Special meetings and emergency meetings may still be called at the discretion of the
Mayor or any two Councilmembers, and the members calling the meeting shall set the
agenda.
Page 1 of 1
AGENDA ITEM – 3F
MEMORANDUM
DATE:
TO:
FROM:
February 10, 2025
Honorable Mayor and City Councilmembers
Jessica Jagoe, Interim City Administrator
SUBJECT: Rice Creek Commons/TCAAP Discussion
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
For Council Consideration
Council will have the opportunity to comment on any TCAAP related items they so choose.
Background
N/A
Budget Impact
N/A
Attachment
N/A