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Home My WebLink About03-10-25-RAPPROVAL OF AGENDA TCAAP/Rice Creek Commons Update Jessica Jagoe, Interim City Administrator PUBLIC INQUIRIES/INFORMATIONAL This is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. RESPONSE TO PUBLIC INQUIRIES PUBLIC PRESENTATIONS 2026 Community Project Funding Update Congresswoman McCollum's Office Representative MEMO.PDF STAFF COMMENTS APPROVAL OF MINUTES February 10, 2025 City Council Work Session 02 -10 -25 WS.PDF February 10, 2025 Regular City Council 02 -10 -25 -R.PDF February 18, 2025 Special City Council 02 -18 -25 -SR.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Joua Yang, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve 2024 Budget Carryovers Joua Yang, Finance Director MEMO.PDF Motion To Approve Resolution 2025 -023 Appointing Derek Hilding To The Parks, Trails And Recreation Committee (PTRC) Julie Hanson, Assistant the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Acknowledge The Application Of Ducks Unlimited North Suburban Chapter 239 For An Exempt Permit To Conduct A Raffle With The Event Being May 3, 2025, With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize Recruitment Of Communications Coordinator Position Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2025 -024 For Minnesota Department Of Public Safety Grant Funding Assistance For Lake Johanna Fire Department Project Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Extension For Recording Of Final Plat –1700 Highway 96 W – Trident Development Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Amended Planned Unit Development Agreement –3776 Connelly Avenue (Event Center) Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -030 Appointing Planning Commission Members Nancy Jacobson, Jessica Birken And Donna Wiemann Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2026 PMP Street & Utility Improvements Project: ¡Resolution 2025 -025 Ordering Preparation of Feasibility Report ¡Bolton & Menk Proposal for Professional Services - Feasibility Report ¡Braun Intertec Proposal for Geotechnical/Pavement Evaluation and Environmental Services ¡Nagell Appraisal & Consulting Special Benefits Appraisal Proposal Services David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Motion To Approve Resolution 2025 -026 Adopting The Ramsey County Multi - Hazard Mitigation Plan David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 2025 RAMSEY COUNTY, MN HAZARD MITIGATION PLAN V2.PDF Motion To Approve Resolution 2025 -027 Accepting Bid And Authorizing Award Of Contract To New Look Contracting And To Authorize Proposal From Braun Intertec For Construction Testing Services –Lift Station 5 Forcemain Rehabilitation David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve Xcel Energy Consent To Improvement Agreement –Lift Station 5 Forcemain Rehabilitation David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Appointment Of Parks Lead Jessica Jagoe, City Administrator MEMO.PDF Motion To Approve Appointment Of Utilities Lead Jessica Jagoe, City Administrator MEMO.PDF Motion To Authorize Recruitment Of Community Development Director Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Ramsey County Cooperative Agreement For Cost Sharing And Reclamite Treatment For Portions Of The 2025 Street Maintenance Program Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS 2025 -2029 Capital Improvement Plan For The Issuance Of General Obligation Capital Improvement Plan Bonds Stacie Kvilvang, Ehlers MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2025 -028 Approving The 2025 -2029 Capital Improvement Plan And Approving The Issuance Of Capital Improvement Plan Bonds Stacie Kvilvang, Ehlers MEMO.PDF ATTACHMENT A.PDF Resolution 2025 -029 Accepting Adopt -A -Park Application From Shoreview/Arden Hills Rotary David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Kurt Weber Regular City Council Agenda March 10, 2025 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills. https://cityofardenhills.org/320/Watch - City -Meetings This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 4. 5. 5.A. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 8.D. Documents: 8.E. Documents: 8.F. Documents: 8.G. Documents: 8.H. Documents: 8.I. Documents: 8.J. Documents: 8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 11.B. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIES PUBLIC PRESENTATIONS 2026 Community Project Funding Update Congresswoman McCollum's Office Representative MEMO.PDF STAFF COMMENTS APPROVAL OF MINUTES February 10, 2025 City Council Work Session 02 -10 -25 WS.PDF February 10, 2025 Regular City Council 02 -10 -25 -R.PDF February 18, 2025 Special City Council 02 -18 -25 -SR.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Joua Yang, Finance Director Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve 2024 Budget Carryovers Joua Yang, Finance Director MEMO.PDF Motion To Approve Resolution 2025 -023 Appointing Derek Hilding To The Parks, Trails And Recreation Committee (PTRC) Julie Hanson, Assistant the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Acknowledge The Application Of Ducks Unlimited North Suburban Chapter 239 For An Exempt Permit To Conduct A Raffle With The Event Being May 3, 2025, With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize Recruitment Of Communications Coordinator Position Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2025 -024 For Minnesota Department Of Public Safety Grant Funding Assistance For Lake Johanna Fire Department Project Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Extension For Recording Of Final Plat –1700 Highway 96 W – Trident Development Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Amended Planned Unit Development Agreement –3776 Connelly Avenue (Event Center) Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -030 Appointing Planning Commission Members Nancy Jacobson, Jessica Birken And Donna Wiemann Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2026 PMP Street & Utility Improvements Project: ¡Resolution 2025 -025 Ordering Preparation of Feasibility Report ¡Bolton & Menk Proposal for Professional Services - Feasibility Report ¡Braun Intertec Proposal for Geotechnical/Pavement Evaluation and Environmental Services ¡Nagell Appraisal & Consulting Special Benefits Appraisal Proposal Services David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Motion To Approve Resolution 2025 -026 Adopting The Ramsey County Multi - Hazard Mitigation Plan David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 2025 RAMSEY COUNTY, MN HAZARD MITIGATION PLAN V2.PDF Motion To Approve Resolution 2025 -027 Accepting Bid And Authorizing Award Of Contract To New Look Contracting And To Authorize Proposal From Braun Intertec For Construction Testing Services –Lift Station 5 Forcemain Rehabilitation David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve Xcel Energy Consent To Improvement Agreement –Lift Station 5 Forcemain Rehabilitation David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Appointment Of Parks Lead Jessica Jagoe, City Administrator MEMO.PDF Motion To Approve Appointment Of Utilities Lead Jessica Jagoe, City Administrator MEMO.PDF Motion To Authorize Recruitment Of Community Development Director Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Ramsey County Cooperative Agreement For Cost Sharing And Reclamite Treatment For Portions Of The 2025 Street Maintenance Program Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS 2025 -2029 Capital Improvement Plan For The Issuance Of General Obligation Capital Improvement Plan Bonds Stacie Kvilvang, Ehlers MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2025 -028 Approving The 2025 -2029 Capital Improvement Plan And Approving The Issuance Of Capital Improvement Plan Bonds Stacie Kvilvang, Ehlers MEMO.PDF ATTACHMENT A.PDF Resolution 2025 -029 Accepting Adopt -A -Park Application From Shoreview/Arden Hills Rotary David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda March 10, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4. 5. 5.A. Documents: 6. 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 8.D. Documents: 8.E. Documents: 8.F. Documents: 8.G. Documents: 8.H. Documents: 8.I. Documents: 8.J. Documents: 8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 11.B. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONS2026 Community Project Funding UpdateCongresswoman McCollum's Office RepresentativeMEMO.PDFSTAFF COMMENTSAPPROVAL OF MINUTESFebruary 10, 2025 City Council Work Session02-10 -25 WS.PDFFebruary 10, 2025 Regular City Council02-10 -25 -R.PDFFebruary 18, 2025 Special City Council02-18 -25 -SR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollJoua Yang, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve 2024 Budget Carryovers Joua Yang, Finance Director MEMO.PDF Motion To Approve Resolution 2025 -023 Appointing Derek Hilding To The Parks, Trails And Recreation Committee (PTRC) Julie Hanson, Assistant the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Acknowledge The Application Of Ducks Unlimited North Suburban Chapter 239 For An Exempt Permit To Conduct A Raffle With The Event Being May 3, 2025, With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Authorize Recruitment Of Communications Coordinator Position Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2025 -024 For Minnesota Department Of Public Safety Grant Funding Assistance For Lake Johanna Fire Department Project Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Extension For Recording Of Final Plat –1700 Highway 96 W – Trident Development Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Amended Planned Unit Development Agreement –3776 Connelly Avenue (Event Center) Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -030 Appointing Planning Commission Members Nancy Jacobson, Jessica Birken And Donna Wiemann Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2026 PMP Street & Utility Improvements Project: ¡Resolution 2025 -025 Ordering Preparation of Feasibility Report ¡Bolton & Menk Proposal for Professional Services - Feasibility Report ¡Braun Intertec Proposal for Geotechnical/Pavement Evaluation and Environmental Services ¡Nagell Appraisal & Consulting Special Benefits Appraisal Proposal Services David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Motion To Approve Resolution 2025 -026 Adopting The Ramsey County Multi - Hazard Mitigation Plan David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 2025 RAMSEY COUNTY, MN HAZARD MITIGATION PLAN V2.PDF Motion To Approve Resolution 2025 -027 Accepting Bid And Authorizing Award Of Contract To New Look Contracting And To Authorize Proposal From Braun Intertec For Construction Testing Services –Lift Station 5 Forcemain Rehabilitation David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve Xcel Energy Consent To Improvement Agreement –Lift Station 5 Forcemain Rehabilitation David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Appointment Of Parks Lead Jessica Jagoe, City Administrator MEMO.PDF Motion To Approve Appointment Of Utilities Lead Jessica Jagoe, City Administrator MEMO.PDF Motion To Authorize Recruitment Of Community Development Director Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Ramsey County Cooperative Agreement For Cost Sharing And Reclamite Treatment For Portions Of The 2025 Street Maintenance Program Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS 2025 -2029 Capital Improvement Plan For The Issuance Of General Obligation Capital Improvement Plan Bonds Stacie Kvilvang, Ehlers MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2025 -028 Approving The 2025 -2029 Capital Improvement Plan And Approving The Issuance Of Capital Improvement Plan Bonds Stacie Kvilvang, Ehlers MEMO.PDF ATTACHMENT A.PDF Resolution 2025 -029 Accepting Adopt -A -Park Application From Shoreview/Arden Hills Rotary David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda March 10, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:6.7.7.A.Documents:7.B.Documents:7.C.Documents:8.8.A.Documents:8.B. Documents: 8.C. Documents: 8.D. Documents: 8.E. Documents: 8.F. Documents: 8.G. Documents: 8.H. Documents: 8.I. Documents: 8.J. Documents: 8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 11.B. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONS2026 Community Project Funding UpdateCongresswoman McCollum's Office RepresentativeMEMO.PDFSTAFF COMMENTSAPPROVAL OF MINUTESFebruary 10, 2025 City Council Work Session02-10 -25 WS.PDFFebruary 10, 2025 Regular City Council02-10 -25 -R.PDFFebruary 18, 2025 Special City Council02-18 -25 -SR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollJoua Yang, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve 2024 Budget CarryoversJoua Yang, Finance DirectorMEMO.PDFMotion To Approve Resolution 2025 -023 Appointing Derek Hilding To The Parks, Trails And Recreation Committee (PTRC)Julie Hanson, Assistant the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Acknowledge The Application Of Ducks Unlimited North Suburban Chapter 239 For An Exempt Permit To Conduct A Raffle With The Event Being May 3, 2025, With No Waiting PeriodJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Authorize Recruitment Of Communications Coordinator PositionJessica Jagoe, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2025 -024 For Minnesota Department Of Public Safety Grant Funding Assistance For Lake Johanna Fire Department ProjectJessica Jagoe, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Extension For Recording Of Final Plat –1700 Highway 96 W –Trident Development Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Amended Planned Unit Development Agreement –3776 Connelly Avenue (Event Center) Elena Fransen, Senior Planner MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2025 -030 Appointing Planning Commission Members Nancy Jacobson, Jessica Birken And Donna Wiemann Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2026 PMP Street & Utility Improvements Project: ¡Resolution 2025 -025 Ordering Preparation of Feasibility Report ¡Bolton & Menk Proposal for Professional Services - Feasibility Report ¡Braun Intertec Proposal for Geotechnical/Pavement Evaluation and Environmental Services ¡Nagell Appraisal & Consulting Special Benefits Appraisal Proposal Services David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF Motion To Approve Resolution 2025 -026 Adopting The Ramsey County Multi - Hazard Mitigation Plan David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 2025 RAMSEY COUNTY, MN HAZARD MITIGATION PLAN V2.PDF Motion To Approve Resolution 2025 -027 Accepting Bid And Authorizing Award Of Contract To New Look Contracting And To Authorize Proposal From Braun Intertec For Construction Testing Services –Lift Station 5 Forcemain Rehabilitation David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve Xcel Energy Consent To Improvement Agreement –Lift Station 5 Forcemain Rehabilitation David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Appointment Of Parks Lead Jessica Jagoe, City Administrator MEMO.PDF Motion To Approve Appointment Of Utilities Lead Jessica Jagoe, City Administrator MEMO.PDF Motion To Authorize Recruitment Of Community Development Director Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Ramsey County Cooperative Agreement For Cost Sharing And Reclamite Treatment For Portions Of The 2025 Street Maintenance Program Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS 2025 -2029 Capital Improvement Plan For The Issuance Of General Obligation Capital Improvement Plan Bonds Stacie Kvilvang, Ehlers MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2025 -028 Approving The 2025 -2029 Capital Improvement Plan And Approving The Issuance Of Capital Improvement Plan Bonds Stacie Kvilvang, Ehlers MEMO.PDF ATTACHMENT A.PDF Resolution 2025 -029 Accepting Adopt -A -Park Application From Shoreview/Arden Hills Rotary David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda March 10, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:6.7.7.A.Documents:7.B.Documents:7.C.Documents:8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F.Documents:8.G. Documents: 8.H. Documents: 8.I. Documents: 8.J. Documents: 8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 11.B. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONS2026 Community Project Funding UpdateCongresswoman McCollum's Office RepresentativeMEMO.PDFSTAFF COMMENTSAPPROVAL OF MINUTESFebruary 10, 2025 City Council Work Session02-10 -25 WS.PDFFebruary 10, 2025 Regular City Council02-10 -25 -R.PDFFebruary 18, 2025 Special City Council02-18 -25 -SR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollJoua Yang, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve 2024 Budget CarryoversJoua Yang, Finance DirectorMEMO.PDFMotion To Approve Resolution 2025 -023 Appointing Derek Hilding To The Parks, Trails And Recreation Committee (PTRC)Julie Hanson, Assistant the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Acknowledge The Application Of Ducks Unlimited North Suburban Chapter 239 For An Exempt Permit To Conduct A Raffle With The Event Being May 3, 2025, With No Waiting PeriodJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Authorize Recruitment Of Communications Coordinator PositionJessica Jagoe, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2025 -024 For Minnesota Department Of Public Safety Grant Funding Assistance For Lake Johanna Fire Department ProjectJessica Jagoe, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Extension For Recording Of Final Plat –1700 Highway 96 W –Trident Development Elena Fransen, Senior PlannerMEMO.PDFATTACHMENT A.PDFMotion To Approve Amended Planned Unit Development Agreement –3776 Connelly Avenue (Event Center)Elena Fransen, Senior PlannerMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2025 -030 Appointing Planning Commission Members Nancy Jacobson, Jessica Birken And Donna WiemannJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve 2026 PMP Street & Utility Improvements Project: ¡Resolution 2025 -025 Ordering Preparation of Feasibility Report ¡Bolton & Menk Proposal for Professional Services -Feasibility Report ¡Braun Intertec Proposal for Geotechnical/Pavement Evaluation and Environmental Services ¡Nagell Appraisal & Consulting Special Benefits Appraisal Proposal ServicesDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFMotion To Approve Resolution 2025 -026 Adopting The Ramsey County Multi -Hazard Mitigation Plan David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF 2025 RAMSEY COUNTY, MN HAZARD MITIGATION PLAN V2.PDF Motion To Approve Resolution 2025 -027 Accepting Bid And Authorizing Award Of Contract To New Look Contracting And To Authorize Proposal From Braun Intertec For Construction Testing Services –Lift Station 5 Forcemain Rehabilitation David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF Motion To Approve Xcel Energy Consent To Improvement Agreement –Lift Station 5 Forcemain Rehabilitation David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Appointment Of Parks Lead Jessica Jagoe, City Administrator MEMO.PDF Motion To Approve Appointment Of Utilities Lead Jessica Jagoe, City Administrator MEMO.PDF Motion To Authorize Recruitment Of Community Development Director Jessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Ramsey County Cooperative Agreement For Cost Sharing And Reclamite Treatment For Portions Of The 2025 Street Maintenance Program Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS 2025 -2029 Capital Improvement Plan For The Issuance Of General Obligation Capital Improvement Plan Bonds Stacie Kvilvang, Ehlers MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2025 -028 Approving The 2025 -2029 Capital Improvement Plan And Approving The Issuance Of Capital Improvement Plan Bonds Stacie Kvilvang, Ehlers MEMO.PDF ATTACHMENT A.PDF Resolution 2025 -029 Accepting Adopt -A -Park Application From Shoreview/Arden Hills Rotary David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda March 10, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:6.7.7.A.Documents:7.B.Documents:7.C.Documents:8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F.Documents:8.G.Documents:8.H.Documents:8.I.Documents:8.J.Documents:8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 11.B. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONS2026 Community Project Funding UpdateCongresswoman McCollum's Office RepresentativeMEMO.PDFSTAFF COMMENTSAPPROVAL OF MINUTESFebruary 10, 2025 City Council Work Session02-10 -25 WS.PDFFebruary 10, 2025 Regular City Council02-10 -25 -R.PDFFebruary 18, 2025 Special City Council02-18 -25 -SR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollJoua Yang, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve 2024 Budget CarryoversJoua Yang, Finance DirectorMEMO.PDFMotion To Approve Resolution 2025 -023 Appointing Derek Hilding To The Parks, Trails And Recreation Committee (PTRC)Julie Hanson, Assistant the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Acknowledge The Application Of Ducks Unlimited North Suburban Chapter 239 For An Exempt Permit To Conduct A Raffle With The Event Being May 3, 2025, With No Waiting PeriodJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Authorize Recruitment Of Communications Coordinator PositionJessica Jagoe, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2025 -024 For Minnesota Department Of Public Safety Grant Funding Assistance For Lake Johanna Fire Department ProjectJessica Jagoe, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Extension For Recording Of Final Plat –1700 Highway 96 W –Trident Development Elena Fransen, Senior PlannerMEMO.PDFATTACHMENT A.PDFMotion To Approve Amended Planned Unit Development Agreement –3776 Connelly Avenue (Event Center)Elena Fransen, Senior PlannerMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2025 -030 Appointing Planning Commission Members Nancy Jacobson, Jessica Birken And Donna WiemannJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve 2026 PMP Street & Utility Improvements Project: ¡Resolution 2025 -025 Ordering Preparation of Feasibility Report ¡Bolton & Menk Proposal for Professional Services -Feasibility Report ¡Braun Intertec Proposal for Geotechnical/Pavement Evaluation and Environmental Services ¡Nagell Appraisal & Consulting Special Benefits Appraisal Proposal ServicesDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFMotion To Approve Resolution 2025 -026 Adopting The Ramsey County Multi -Hazard Mitigation Plan David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDF2025 RAMSEY COUNTY, MN HAZARD MITIGATION PLAN V2.PDFMotion To Approve Resolution 2025 -027 Accepting Bid And Authorizing Award Of Contract To New Look Contracting And To Authorize Proposal From Braun Intertec For Construction Testing Services –Lift Station 5 Forcemain Rehabilitation David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFMotion To Approve Xcel Energy Consent To Improvement Agreement –Lift Station 5 Forcemain Rehabilitation David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Appointment Of Parks LeadJessica Jagoe, City AdministratorMEMO.PDFMotion To Approve Appointment Of Utilities LeadJessica Jagoe, City AdministratorMEMO.PDFMotion To Authorize Recruitment Of Community Development DirectorJessica Jagoe, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Ramsey County Cooperative Agreement For Cost Sharing And Reclamite Treatment For Portions Of The 2025 Street Maintenance Program Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS 2025 -2029 Capital Improvement Plan For The Issuance Of General Obligation Capital Improvement Plan Bonds Stacie Kvilvang, Ehlers MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Resolution 2025 -028 Approving The 2025 -2029 Capital Improvement Plan And Approving The Issuance Of Capital Improvement Plan Bonds Stacie Kvilvang, Ehlers MEMO.PDF ATTACHMENT A.PDF Resolution 2025 -029 Accepting Adopt -A -Park Application From Shoreview/Arden Hills Rotary David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda March 10, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:6.7.7.A.Documents:7.B.Documents:7.C.Documents:8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F.Documents:8.G.Documents:8.H.Documents:8.I.Documents:8.J.Documents:8.K.Documents:8.L.Documents:8.M.Documents:8.N.Documents:8.O.Documents:8.P. Documents: 8.Q. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 11.B. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateJessica Jagoe, Interim City AdministratorPUBLIC INQUIRIES/INFORMATIONALThis is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents or other materials should be handed to the City Clerk for distribution to the Council prior to or during the meeting. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPUBLIC PRESENTATIONS2026 Community Project Funding UpdateCongresswoman McCollum's Office RepresentativeMEMO.PDFSTAFF COMMENTSAPPROVAL OF MINUTESFebruary 10, 2025 City Council Work Session02-10 -25 WS.PDFFebruary 10, 2025 Regular City Council02-10 -25 -R.PDFFebruary 18, 2025 Special City Council02-18 -25 -SR.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollJoua Yang, Finance DirectorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve 2024 Budget CarryoversJoua Yang, Finance DirectorMEMO.PDFMotion To Approve Resolution 2025 -023 Appointing Derek Hilding To The Parks, Trails And Recreation Committee (PTRC)Julie Hanson, Assistant the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Acknowledge The Application Of Ducks Unlimited North Suburban Chapter 239 For An Exempt Permit To Conduct A Raffle With The Event Being May 3, 2025, With No Waiting PeriodJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Authorize Recruitment Of Communications Coordinator PositionJessica Jagoe, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2025 -024 For Minnesota Department Of Public Safety Grant Funding Assistance For Lake Johanna Fire Department ProjectJessica Jagoe, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Extension For Recording Of Final Plat –1700 Highway 96 W –Trident Development Elena Fransen, Senior PlannerMEMO.PDFATTACHMENT A.PDFMotion To Approve Amended Planned Unit Development Agreement –3776 Connelly Avenue (Event Center)Elena Fransen, Senior PlannerMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2025 -030 Appointing Planning Commission Members Nancy Jacobson, Jessica Birken And Donna WiemannJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve 2026 PMP Street & Utility Improvements Project: ¡Resolution 2025 -025 Ordering Preparation of Feasibility Report ¡Bolton & Menk Proposal for Professional Services -Feasibility Report ¡Braun Intertec Proposal for Geotechnical/Pavement Evaluation and Environmental Services ¡Nagell Appraisal & Consulting Special Benefits Appraisal Proposal ServicesDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFATTACHMENT E.PDFMotion To Approve Resolution 2025 -026 Adopting The Ramsey County Multi -Hazard Mitigation Plan David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDF2025 RAMSEY COUNTY, MN HAZARD MITIGATION PLAN V2.PDFMotion To Approve Resolution 2025 -027 Accepting Bid And Authorizing Award Of Contract To New Look Contracting And To Authorize Proposal From Braun Intertec For Construction Testing Services –Lift Station 5 Forcemain Rehabilitation David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFATTACHMENT D.PDFMotion To Approve Xcel Energy Consent To Improvement Agreement –Lift Station 5 Forcemain Rehabilitation David Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Appointment Of Parks LeadJessica Jagoe, City AdministratorMEMO.PDFMotion To Approve Appointment Of Utilities LeadJessica Jagoe, City AdministratorMEMO.PDFMotion To Authorize Recruitment Of Community Development DirectorJessica Jagoe, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Ramsey County Cooperative Agreement For Cost Sharing And Reclamite Treatment For Portions Of The 2025 Street Maintenance Program ProjectLucas Miller, Assistant Public Works DirectorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGS2025-2029 Capital Improvement Plan For The Issuance Of General Obligation Capital Improvement Plan BondsStacie Kvilvang, EhlersMEMO.PDFATTACHMENT A.PDFNEW BUSINESSResolution 2025 -028 Approving The 2025 -2029 Capital Improvement Plan And Approving The Issuance Of Capital Improvement Plan BondsStacie Kvilvang, EhlersMEMO.PDFATTACHMENT A.PDFResolution 2025 -029 Accepting Adopt -A -Park Application From Shoreview/Arden Hills RotaryDavid Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF ATTACHMENT E.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonKurt Weber Regular City Council Agenda March 10, 2025 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.Members of the public may attend a meeting in -person at City Hall or they may view the meeting remotely on the City ’s website using the below link. Meetings are also broadcast on Cable Channel 16 for those that live in Arden Hills.https://cityofardenhills.org/320/Watch -City -MeetingsThis meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.5.5.A.Documents:6.7.7.A.Documents:7.B.Documents:7.C.Documents:8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F.Documents:8.G.Documents:8.H.Documents:8.I.Documents:8.J.Documents:8.K.Documents:8.L.Documents:8.M.Documents:8.N.Documents:8.O.Documents:8.P.Documents:8.Q.Documents:9.10.10.A.Documents:11.11.A.Documents:11.B. Documents: 12. 13. PUBLIC PRESENTATION - 5A MEMORANDUM DATE: TO: FROM: March 10, 2025 Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator SUBJECT: 2026 Community Project Funding Update Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Background/Discussion A representative from Congresswoman Betty McCollum’s office will be at the March 10, 2025 City Council meeting to provide an update regarding 2026 community project funding. Discussion N/A Budget Impact N/A Attachment N/A Page 1 of 1 Approved: March 10, 2025 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION FEBRUARY 10, 2025 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the City Council Work Session at 5:30 p.m. Present: Mayor David Grant, Councilmembers Kurt Weber, Emily Rousseau, Brenda Holden and Tena Monson Absent: None Also present: Interim City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang and Assistant to the City Administrator/City Clerk Julie Hanson 1. PUBLIC INQUIRIES/INFORMATIONAL None. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. Parks Master Plan Scoping Discussion Casey Byers and Bryce Shearen from Bolton & Menk introduced themselves. Councilmember Holden said she thinks with some of the other expensive projects happening, we won’t be able to work on this plan for a while. She thinks this plan is five years out. She asked if that is how she should be thinking about it. Bryce Shearen said there is a portion of this presentation that will address that. He said he is aware that there are some large items coming up. This planning process will help the City through those. ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 10, 2025 2 Bryce Shearen outlined that the presentation will walk through what a Parks Master Plan is, project understanding and approach, engagement, budget and next steps. This is Council’s opportunity to say what they would like to see included in this plan. Bryce Shearen said the Park System Master Plan is a community-driven comprehensive document that outlines the vision for a community’s parks and recreation facilities. It is a long term vision and it is best if the documents are updated every ten years. The Master Plan will include inventory and analysis of existing conditions. It will look at demographics and park usage. If there are gaps in the parks, trails, open spaces or any of the park amenities, this will identify those gaps. Councilmember Holden asked how gaps were identified. Bryce Shearen responded it will identify a physical gap or if there is a location that doesn’t have a playground or open space but should. This plan will also look at local and national trends and look for funding opportunities. The plan will include a review and recommendation on maintenance and operation. Bryce Shearen said the Master Plan will be a comprehensive compilation of a lot of sources of information. Once complete this will be a guide to help make decisions. Having a Master Plan can help manage the expectations of the community. They have worked with several other communities were facing different types of maintenance, a wish list of amenities from residents. This process can help align the wish list items with the priorities of the community. This can help determine what the community needs, not just what they want. This plan will help set guidelines for how the park system will operate for the next five to fifteen years. Bryce Shearen shared the previous Park System Plan was completed in 2002. This will serve as a guide for the Public Works Department and the Parks, Trails and Recreation Committee (PTRC). The Master Plan will validate upcoming improvement projects and chart out those improvements over the next five or ten years. This will be a good resource to help plan for the future and also aligns different funding sources to make improvements at various parks. A lot of funding sources and grant opportunities require a plan like this. Having a Park Master Plan shows that the City is listening to the community and it shows a commitment to the process. There is a lot of competition for the few Parks and Recreation grants that are available. If you can show you’ve done the work to understand what the community needs, it will put the City in a better position to receive funding. Bryce Shearen said there are four major components to the process. These components are information gathering, findings and visioning, draft recommendations and final plan. The information gathering stage includes internal and external data collection. Internally, it will help us understand what amenities are in place, the proximity of residents to the parks, how many residents visit the parks and what amenities they are using. It will also determine if there are certain parks that are visited more than others and why. External information gathered will be those national metrics that will compare Arden Hills to regional and national standards. Councilmember Rousseau asked what national standards are used. ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 10, 2025 3 Bryce Shearen said NRPA metrics are used to help understand, per population, how many pickle ball courts there should be or looking for trends in youth sports. They aren’t used as standards it’s just seeing how Arden Hills compares to other communities. Councilmember Rousseau asked if they will be looking at the statute that was changed for the climate mitigation and adaption requirement, including tracking the greenhouse emissions. Casey Byers replied that Climate Action is not built in, at this point. It could be an item that can be explored. Councilmember Rousseau said that will be required for the 2050 Comprehensive Plan. Bryce Shearen said Met Council is planning on releasing guidelines on all the boxes that need to be checked. The plan is to provide the City with a document that they can just plug into the 2050 Comprehensive Plan. Casey Byers reiterated that if there are requirements, they will make sure they are included. Councilmember Holden noted he keeps talking about parks. She asked where the trails come in. Bryce Shearen said parks, trails and open space are all elements under the park system. Councilmember Holden noted he keeps discussing how far away from a park residents are. She hasn’t heard anything about usage of the trails. Thirty percent or less of the population of Arden Hills’ residents are under 18. Most of the people out there using the system are adults on the trails. She wouldn’t want that to get lost when discussing park amenities. Casey Byers confirmed when they discuss “parks” they are talking about the entire system of parks, trails and open spaces. Bryce Shearen said the second phase will be findings and visioning. This is the community needs assessment. They will take the information from the first phase and understand what the community needs. This could include natural resources, water quality and areas of mown grass vs. opportunities for a native vegetation restoration. They will dig in and determine what the data is saying, to help create some themes. They will develop a shared vision for the park planning process. Councilmember Rousseau asked if economic opportunities were looked at in this process. Casey Byers said they could include a market study. That isn’t typically a standard product in the park plan process. They could look at department data. If there are revenues that are tracked on an annual basis. They can look at how that compares to other park systems. They can identify programming opportunities, to host community events or partnerships with other community organizations to offer different amenities or programming in a certain area. Bryce Shearen said just having a plan can serve as an economic engine, generating excitement about the process. ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 10, 2025 4 Casey Byers added having a vision for the community can help housing markets and attract people to the community. Bryce Shearen said the third phase is identifying draft recommendations. This is where they are aligning community needs with what the community can support. It will then align those findings with the resources in the Parks Department. This is where we start to chart priorities, specific improvements and estimate a dollar value. These will have a broad range. They have done enough playgrounds and recreation amenities where they can provide accurate cost estimates to understand the impacts to the overall budget. This will factor in design/engineering, construction contingencies and inflation. This becomes the backbone for the implementation plan. Casey Byers said the fourth phase is the final plan document. This will be the City’s resource for fielding questions regarding parks and amenities and thinking about how to manage the park system. This will be used regularly when making decisions about park improvements. Casey Byers said the process typically takes about nine to twelve months. They like to align the overall schedule around community engagement, which is the driver of this entire process. During the summer months residents are out and using the parks and attending community events. They like to engage people while they are out utilizing the park system and thinking about recreation activities. Bryce Shearen said a Project Advisory Committee could help facilitate the entire process. They envision that would be two council members and two PTRC members, two or three staff members and the Bolton & Menk team. This committee would have regular meetings. Councilmember Holden asked if this was the steering committee. Bryce Shearen said it could be. This is the discussion they have had with Public Works Director/City Engineer Swearingen. This approach would engage everybody. He reiterated it’s important to engage residents while they are using the parks. Pop up meetings are an effective tool for this type of engagement. They go out into the parks and talk to residents. They ask what they like, what they don’t like and what they would like to see us do better. When commissioners and councilmembers attend these events, it is a great opportunity for them to hear what people are saying. He said there will be a community-wide online survey where there are images, so residents know the amenities that are being discussed. This will be customized for what makes sense for Arden Hills. Bryce Shearen said this is a great opportunity to use the PTRC meetings as public engagement opportunities. Residents can be invited to their meetings to give feedback. There are other enhanced community input opportunities. These include an interactive online community mapping. It’s a location-based tool. People can click right into a certain park or a portion of a trail and leave a comment. It is a moderated feature. They also use yard signs, trail graphics, materials in other languages and GIS asset management as a form of community engagement. Any or all of these tools can be implemented if Council thinks they are right for Arden Hills. Bryce Shearen outlined how this process is broken out from a budget standpoint. Project Management and Initiation is 10%, Inventory and Analysis is 15%, Public Engagement is 15%, Community Needs Assessment is 20%, Implementation Planning is 20% and the Final Plan is 15%. ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 10, 2025 5 Bryce Shearen said he would be happy to answer any questions. If Council is ready to give directions, they will prepare a proposal for Arden Hills. Councilmember Holden asked if they collect school district information to learn what the upcoming demographics are. Bryce Shearen confirmed. He said they will collect school district information as well as census data. Councilmember Holden asked if he was talking about state or federal dollars when he is discussing funding sources. Casey Byers said there is a funding team at Bolton & Menk that tracks grants. They communicate with Project Managers to align potential grant opportunities with current projects. The plan will include a funding matrix that has a list of recommendations and a list of funding sources that may align with those projects. They outline the application timelines. They can’t guarantee those grants will be awarded, but they make the City aware of potential sources. Councilmember Holden asked for confirmation that Bolton & Menk will provide a list of funding sources. She asked if they require there be a contract with them to keep receiving those sources. Casey Byers said it isn’t required. They identify what the process is and give the City the resources to find that information. Councilmember Holden asked if they consider that we aren’t really a standalone city. There are a lot of recreational activities in surrounding communities. She wondered if they take that into account. Casey Byers said as part of the proximity mapping they look at recreational facilities in surrounding communities. As part of the survey they can look at surrounding recreational facilities that are popular or generate a lot of business. From the list of parks in Arden Hills, and surrounding communities, they ask people which parks they go to and why. That helps them identify what amenities that particular park has that a resident would go there as opposed to a park closer to their home. It’s another data point to study. They do look at surrounding communities, specifically for communities that are land locked and surrounded by close neighbors. Councilmember Holden wondered if they include monetary information in the resident survey. People will say yes to anything but she wants to know if residents have the cost piece to help in their decisions. Casey Byers said that is done carefully with consideration from the steering committee. They try to avoid questions that will only cause problems. They don’t want to put in a lot of wish list items that aren’t even a possibility. Those survey options are crafted very carefully. Councilmember Holden asked how they reach residents that aren’t using the parks when there is a face-to-face event happening, other than the community survey. ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 10, 2025 6 Bryce Shearen said they have a lot of tools. Their Marketing and Communications Team can identify areas of lower income, people of color and those neighborhoods can be directly targeted for community engagement. Casey Byers added they have communications that can be shared with City Staff to distribute in newsletters, direct mailings or other forms of communication. Councilmember Rousseau asked if, in addition to surrounding community parks, they look at other businesses that have market share such as YMCA. Bryce Shearen said they do look at that to determine if they are adding amenities that already exist. Councilmember Rousseau said that she was speaking to someone in Little Canada who said they have a Park Master Plan but they don’t have funding. She asked if they would break it down so that the plan can be budgeted for and implemented. Casey Byers said he works with a community in Central Iowa that has a population of 30,000. They did the Park Plan and it included a splash pad and pickle ball facility. Those items were tabled for a 5-10 year time frame. They set up a budget allotment every year, for the first five years to put in accessibility improvements or replacing a portion of the playground or replacing a roof on a shelter. This approach allowed them to chip away at the smaller items to get their park system in better shape. Councilmember Rousseau said she has seen some of the grants that have been awarded to New Brighton. She thinks the decisions are going to need to be balanced based on grants. She likes the idea of the steering committee, and she thinks the PTRC involvement will offer great insights. The interests of the PTRC members are very diverse. Everything from natural resources to playgrounds for their kids. Bringing in a plan so Staff and future councils know what the focus will be for the next few years. She said the City is working with Great River Greening on a multi- year commitment to remove buckthorn from the parks and beatifying the land with natural species. She would like to keep those in a base layer where we are having those conversations on how to focus on sustainability and natural resources and build out from there. Mayor Grant said wants vs. needs has been discussed. He said the steering committee is going to be full of people who are passionate about parks, trails and recreation. He said Mounds View just completed a Parks Master Plan and the estimate is $20 million. There are budget limitations. He wondered what the best way is to distinguish needs vs. wants and have it outlined in the plan. The needs will be addressed first so we need to see that delineation in the report. Council will need to know that. Casey Byers said a lot of that is just a combination of those data points. Community feedback, staff feedback, the NRPA metrics and comparisons, the proximity mapping helps with that. There are a lot of different ways to steer that ship. That is their responsibility. They will help take all the information and steer the City in a direction that is responsible for the community. It is a balancing act. You want to have attractive things and you want to be competitive. People don’t move because of the streets, they move because of the amenities. The resource and the financial price tag is an obligation that comes with it, doesn’t mean Arden Hills has to do it alone. The plan ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 10, 2025 7 can help drum up support from businesses and organizations and other sources of income to help pay for the improvements. Mayor Grant said there are a couple of trails we want to put in. They are rather pricy. We may have to take a look at opportunities for various grants so some of this can be funded by outside sources. It doesn’t make sense to design a plan that can’t be implemented. Casey Byers said they want to set the City up for success. Some communities face challenges by not having a plan like this in place. Mayor Grant said Mounds View was shell-shocked over the cost of their Master Plan. They have a nice community center and a splash pad and it was still $20 million. Councilmember Monson said she is really excited to have a Park Master Plan. One of her first frustrations of being a councilmember was when having discussions regarding parks. She said improving one park is just a piece of the bigger puzzle. She struggled because she wanted to have a comprehensive view of what existed, if that was what we want and if the changes we are going to make meet the goals. It’s exciting to have such a comprehensive view of our Parks Program. She reiterated the need to figure out needs vs. wants. She liked the example Casey Byers shared about raising the baseline, then you can talk about something else. It shows the ability to split that out so Council can make those policy decisions. She wondered if TCAAP was part of the scope. Bryce Shearan said he told Public Works Director/City Engineer Swearingen that it needs to be addressed in the Plan. Other than that, there won’t be too much focus on TCAAP. Councilmember Monson said it will be important to marry the two together to create that comprehensive system. She is in favor of the PTRC participating. She is interested in seeing how they will loop in the Lake Johannah and the Old Highway 10 trails. We hear a lot about natural resources and she hopes this plan will help us understand how to hold those natural assets. Councilmember Weber thought the presentation was good. He supports the PTRC being involved. He thinks it would be ideal for the new Parks and Recreation Manager to be involved in this process, especially the inventory process because that is a great opportunity to get to know the parks. Councilmember Holden shared that Public Works Director/City Engineer Swearingen has stated that people get upset when his staff plant a certain tree or make a decision on what natural landscaping to use. She wondered how that will be addressed in the Master Park Plan. Public Works Director/City Engineer Swearingen said that will be addressed through asset inventory. Those open spaces will be identified where those natural resources programs will be functioning. That will tell us what types of natural resources can go in that space. Councilmember Holden asked if Bolton & Menk would determine what kinds of natural resources can go in a certain space. Casey Byers said they won’t really get into that. A natural resource plan for a park system can get really intense. They will cover those topics at a high level. When they do park inventories, they are looking at physical amenities but they also note things like significant tree damage, or maybe ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 10, 2025 8 there are a lot of ash trees and a plan can be developed to replace those trees. They will make recommendations to reduce mowing areas, similar to a prairie restoration. Mayor Grant said this is Council’s opportunity to decide if Bolton & Menk should develop a proposal and bring it back. He asked if Council would like to see a proposal. Council all agreed. He thanked them for their presentation and said they may proceed with a proposal and bring it back. Councilmember Holden wondered if this should be delayed until the new Park and Recreation Manager position is filled. She asked if this should be pushed out a month. Councilmember Weber said the timeline is probably already closer to Quarter 2. Interim City Administrator Jagoe said the next step is bringing back a proposal. She asked if Council would like to see this at the March Work Session or is this an item that Public Works Director/City Engineer Swearingen can bring forward at the March Council Meeting for approval so staff can start with that implementation process. Councilmember Rousseau said she would prefer it come to the regular meeting. Mayor Grant said you don’t know what you’re going to get yet. Councilmember Monson said it is a hard question because we don’t know what the cost is going to be. If it’s way outside of what they are expecting, we would want to give direction to go high level on certain things, or maybe the interactive map gets scrapped. As long as those things are line itemed they can decide to pull certain parts based on need and expense. She thinks we may need a work session to discuss it. Interim City Administrator Jagoe clarified they are bringing back the proposal to do the Master Plan within the budgeted amount. It’s not the actual plan. Mayor Grant said if it fits within the budget they have to decide what they can do for that amount of money. Bryce Shearan said the plan will be within the budget unless the enhanced features are wanted. Mayor Grant said this needs to come back in March. Councilmember Monson agreed she would like to look at it in a work session. Councilmember Rousseau said she is okay with it being a work session. She said we need to be aware of those enhanced amenities. Maybe we do want to look more at the natural resource inventory. Mayor Grant said this will come back to the March work session. ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 10, 2025 9 B. Water Tower Security Improvements Public Works Director/City Engineer Swearingen said when the South Tower improvements were being planned and designed, there was interest in adding security elements to the South Tower. Council wanted to include some fencing improvements around the North Tower, as well. Staff applied for the UASI grant to fund those improvements. We did not get that grant. The timeline on that grant is to apply around March/April and then it is awarded in October. It’s a long period of time. The improvements for the North Tower were removed from the South Tower project so we can move forward with the needed repairs. He is seeking direction on how to move forward, knowing it’s not budgeted. Public Works Director/City Engineer Swearingen said we can pursue the UASI Grant to try to cover 100% of the amount. You can request up to 100% to cover costs with no match. You aren’t guaranteed that amount, but you can request it. It isn’t clear how much will be available this year. They decreased it by almost 20% from 2023 to 2024. Council could direct staff to start looking at budgeting this in for construction in 2026 or eliminate the proposed security improvements all together. Mayor Grant asked if the amount of overage was about $161,000. Public Works Director/City Engineer Swearingen confirmed. Councilmember Holden asked if that was a federal grant. She said she thinks we should apply for the grant. Councilmember Weber wondered if security has been an issue. Councilmember Holden remembered there was a break-in at one of them, in the basement. Public Works Director/City Engineer Swearingen said the security improvements are physical barriers. There haven’t been any serious incidents. This came from a Risk and Resiliency Assessment. These improvements were identified in that assessment. Councilmember Weber understands the need for it but it is expensive. Councilmember Holden said if someone breaks in and drains one of the water towers we’ll have half the city with no water. Councilmember Weber understands. He thinks staff should apply for the grant. Councilmember Rousseau asked about the Risk and Resiliency Assessment, she asked what the particular issue was that was called out. Public Works Director/City Engineer Swearingen said they do site visits with the consultants that create the assessment. They list what security needs each site has. Councilmember Rousseau wondered if they identify the items as low, medium and high risk. ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 10, 2025 10 Public Works Director/City Engineer Swearingen didn’t think they ranked them by risk, it was a bulleted list of the items they found. Councilmember Rousseau said that since this is not budgeted, she would like to try for the grant, again. Mayor Grant said the general consensus is to apply for the grant. C. 2026 PMP Discussion Public Works Director/City Engineer Swearingen introduced the routine PMP Projects. In 2026 the Karth Lake neighborhood is identified. Mayor Grant asked if that would be a complete reconstruction. Public Works Director/City Engineer Swearingen said Cummings Park Drive would be a full depth reclamation. Mayor Grant thought there was one that going to be fully reconstructed. Public Works Director/City Engineer Swearingen said he included the last project that was done on Pleasant Drive. That was a full reconstruction. Most of the streets that are being proposed here are full depth reclamation. The curb is still in good condition and there aren’t significant soil issues that need correction so a full reconstruction is not necessary or warranted. Mayor Grant asked if the road project work is $1.7 million. Public Works Director/City Engineer Swearingen confirmed. The current estimate for roadwork is $1.72 million. Councilmember Rousseau thought there was fiber in this neighborhood, but it doesn’t go to the individual houses. She wondered if this is the time to work with the communications company and discuss. Public Works Director/City Engineer Swearingen said they will reach out to private utilities during the feasibility stage to see what upgrades they need to make in the neighborhood. Councilmember Rousseau noticed there are constantly energy trucks digging around in those areas. She asked that they be looped in for that discussion to see if they can get it all done at once. Public Works Director/City Engineer Swearingen confirmed they will be included when he starts contacting the private utilities. Mayor Grant asked the Council if they had any concerns with the scope of the project or funding. Councilmember Holden asked if Cummings Park is paid for by a business. ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 10, 2025 11 Public Works Director/City Engineer Swearingen the assessment policy is 70% commercial. The 70% will be split by the three commercial properties surrounding the park. Councilmember Holden asked if there is a church wanting to build. Interim City Administrator Jagoe said we did receive an application last year but we have not heard back from them. Councilmember Weber noted that Public Works Director/City Engineer Swearingen said there were no soil issues. He asked if they are having the cores done. Public Works Director/City Engineer Swearingen said cores were taken several years ago. New cores and borings will be taken during this process. Councilmember Weber asked if there is a concrete base. Public Works Director/City Engineer Swearingen said that wasn’t found in the initial cores. There were no borings at that time but borings will be taken during the feasibility stage. Councilmember Rousseau asked if there was a rough estimate of what the assessment amounts will be for residents. Public Works Director/City Engineer Swearingen said historically they have been between $3,500 and $7,000. They plan to take some appraisals of the property which will support the benefit. It will be compared with the assessment policy to make sure it aligns with the appraisal. That is something new he is proposing to do for this year. That should help support the assessment rate. He thinks we will know that value around June. Councilmember Monson asked about the I & I infiltration. She asked if this is a good opportunity for homeowners to coordinate that work with this project. Public Works Director/City Engineer Swearingen said it would be a good time for that, however, this neighborhood is relatively new and has PVC pipe. Inspections didn’t identify anything. Councilmember Holden asked if they have done televising in this area. Public Works Director/City Engineer Swearingen confirmed. It was completed last year. Councilmember Weber asked if he has talked to Center Point. Public Works Director/City Engineer Swearingen said they will be included in that list of private utilities. Councilmember Weber said that when a utility does major projects down the roadway sometimes you can get them to fix the road. Public Works Director/City Engineer Swearingen noted that the Karth Lake Improvement District Board want to review the pumping operations to see if there is a way to make it more ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 10, 2025 12 efficient and have less of a bounce and to update the permit with the DNR to achieve a lesser degree of bounce. They have a two-foot bounce and want to minimize the bounce to what is reasonable with the City’s operations and recommendation from the DNR and the watershed. Councilmember Holden asked who pays for the electric on the bounce. Mayor Grant said the City does. Councilmember Holden she said she remembers it being a big deal with the drought. She thinks one is too much. Public Works Director/City Engineer Swearingen said they want it more automated. Mayor Grant said they want it to be more consistent. Councilmember Holden said she understands what they are trying to do. And they’re doing it at the City’s expense. Public Works Director/City Engineer Swearingen said the next step is to bring forth a proposal recommending that we stick with Bolton & Menk. They have done a great job on the past three PMPs and they know the city well. Councilmember Holden asked if they are giving us decent prices. Public Works Director/City Engineer Swearingen confirmed. We compare their rates annually and they are competitive with other firms. Councilmember Weber asked if we get quotes from other companies. He wondered what Staff is comparing Bolton & Menk against. Public Works Director/City Engineer Swearingen said each consultant has a rate for each position. When we receive the proposal, we see each task they outline. We see what position they are using for that task and the hours they allocate towards each task. The labor rates are pretty standard across the board between consultants. We try to negotiate and fine tune the number of hours they allocate towards a certain task. D. 75th Anniversary Planning Interim City Administrator Jagoe brought forward items for the Council to consider as we start talking about 75th anniversary planning. This will segway into 2026 budgeting. There aren’t any dollars allocated toward this in 2025. She is seeking direction from Council on next steps for planning the 75th anniversary celebration. She offered that a 75th anniversary sub-committee could be created, possibly a special 75th anniversary logo, purchase promotional items. Mayor Grant said there was a logo created for the 50th anniversary. He thought there were paperweights and other items with the logo on it. Councilmember Holden doesn’t remember the items but she thinks it’s more important to have a community event than hand out junk. ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 10, 2025 13 Mayor Grant agreed. He said he was thinking in terms of having a logo and using that to publicize the event. Councilmember Rousseau said she would love to see a community event. She hears from the PTRC how residents would love a community event to bring the connection within the community together. She said she often hears that the City is physically divided because of the major streets that we have. She would like to see a couple Councilmembers and community members take the lead on initially starting a community event. Mayor Grant said that may play into Bolton & Menk’s having a community wide gathering to communicate about parks, as well. Councilmember Rousseau said she saw that Spring Lake Park used a portion of their Gateway Visitors Grant for advertising for their 75th Anniversary. That may be an opportunity for us, too. Councilmember Weber said he supports having a sub-committee for the event. He thought if the EDC got involved, maybe local businesses would sponsor. He knows there is a resident who has a Facebook page that has old photos of Arden Hills. He also thought having a contest for creating a logo, would be an option. Councilmember Holden wants this to be as simple as possible because staff is so booked. She was thinking about a movie in the park and some ice cream. We don’t have enough Staff for planning, we don’t have a lot of funding but we do have an Arden Hills historian. He has put together a book. He has offered to come in and show us the items. She thinks this should be sweet and simple. What if the weather is not good? Mayor Grant said maybe it could be tied in with the Penny Carnival. Council is in agreement that we want to do something. We aren’t going to plan it today but he agrees it needs to be kept relatively simple. Councilmember Monson would recommend having a committee. She said it can be very structured. It can be a narrow goaled sub-committee. There are some cool ideas and the City has a lot of community event planners that would probably be happy to participate. We aren’t in a hurry. It would be great to have public input. Councilmember Holden thinks the sub-committee should be people that are in the community and know the history. They can talk to PTRC and EDC. This is a unique thing for the community as a whole. Councilmember Weber agrees, to an extent that this shouldn’t be assigned directly to the existing committees. But it should be open for committee members to be a part of the sub- committee, just as equally as someone who isn’t currently serving on a committee or commission. Councilmember Rousseau was thinking about a combination of PTRC, EDC, Council and residents. But keep it small. Just a couple from each group. Councilmember Monson is open to that approach but is also open to completely opening it to the public. ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 10, 2025 14 Councilmember Holden said it should be opened up to the people who are interested in the community and have deep roots here. Councilmember Rousseau asked what she meant by deep roots. Councilmember Holden said people that used to own land along Lake Johannah, the Perry’s. There are people who have lived here since 1940, before it was changed over. Dan Ashbach has owned that piece of property. His grandpa owned it back in the 30s. There is a historian here who’s been here for 50 years. Mayor Grant said there are people living here that owned land on TCAAP. Councilmember Holden said these are people that really have an interest in stuff like this. Not everyone has just moved in, in the last ten years. Councilmember Weber said a lot of the committee members are very long-time residents who are deeply involved in the City. However, this should be open to others. We want to keep it small. Councilmember Holden said she never said to keep it small. She said Councilmember Weber wants the other committees to do it and open it up to other people. Councilmember Weber said he already stated it maybe shouldn’t be assigned to any specific committee, but that members of the committees could join as they are residents. He said especially the historians who live here. Councilmember Holden heard him say that but Councilmember Rousseau said something different. Councilmember Rousseau said she would rather see a steering committee with fewer members. She thinks a larger committee would be less productive. Councilmember Monson thinks this is getting heated for no reason. She thinks it should be opened up to the public. The people who want to participate can. She would like to keep it small because she agrees the production of a larger group is tough. She thinks committee members can be invited to be involved. Extending an invite to the Perrys and some other long term residents, would be fine. Mayor Grant summarized that there seems to be a consensus to open it up to the public, including current committee members and to keep it small. Councilmember Holden wanted to know what “small” is. She wonders, what’s too big. Mayor Grant thinks if it’s more than ten, it’s too big. Discussion ensued about how many residents should serve on the committee. Council agreed it should remain less than ten. ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 10, 2025 15 Interim City Administrator Jagoe said she will put together the information she gathered and share the information with Council before we do any advertising to recruit participants for the sub-committee. E. Agenda Planning Mayor Grant noted that the top of the list has short term rental ordinance and rental licensing program. He asked if those should be at the top. He said those are the ones that were voted to be at the top and is probably enough for staff to dig into. Interim City Administrator Jagoe isn’t sure if it can be ready in a month but Staff can start to put together the information. Those will also align with the work currently being done on the Zoning Ordinance review. Staff will survey other communities and can start to share some of that information. Mayor Grant thought the encroachment discussion could probably be ready to bring back in a month. He is looking for items that can be ready in a month. Councilmember Weber thinks the code of conduct is important. Councilmember Monson said some of that work has already been done. That may be a good March topic. She reminded that Bolton & Menk will be back in March with the parks proposal. Councilmember Rousseau said there is a Code of Conduct for City Council and one for the committees. The commissions have reviewed this it has just been sitting for about a year now. Councilmember Monson said they are two separate Codes of Conduct, but should be similar, in theory. Mayor Grant summarized that in March Staff will bring forward the Code of Conduct. Staff will do what they can on rental licensing and short-term rental ordinance. That is a big topic. Bolton & Menk will return with the park proposal. Councilmember Rousseau asked if Council will meet again in February. Mayor Grant said there will probably be a special meeting in February for the fire department. Interim City Administrator Jagoe said that will be a follow up item to have Council weigh in regarding the Joint Powers Agreement (JPA). There are some proposed amendments that are more consistent with how the financing and the operations of the board and what the JPA will be doing for the construction. It isn’t changing any processes but refining it to be consistent with the bylaws and how the Headquarters Board is operating today. Now that the bids have been received, the Headquarters Board is going to be having a special meeting on February 19th. They are looking for City Councils to weigh in and approve the JPA amendment. We received those today and Staff didn’t have enough time to get that item assembled in time for tonight’s meeting. Councilmember Holden wasn’t sure what we need before the 19th. ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 10, 2025 16 Interim City Administrator Jagoe said ideally, the request of the Lake Johanna Fire Department is that the three Cities have reviewed the two resolutions as well as the amendments. She isn’t sure what will happen if Arden Hills didn’t take action by February 19th but that is their request. Mayor Grant said that means we might have a Special Meeting. Interim City Administrator Jagoe will circulate an email to the Council with some background information. Mayor Grant said his understanding is the changes are contextual and don’t change the organizational structure. Interim City Administrator Jagoe confirmed. It won’t change the cost share or the formula. Mayor Grant said it shouldn’t be anything controversial. Interim City Administrator Jagoe confirmed. It has been mentioned that these bylaw changes are coming. F. Rice Creek Commons/TCAAP Discussion This item was not discussed. 4. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Rousseau said the Rotary Club has submitted an application to adopt Floral Park. She wondered what Council would like to see for next steps. She would love to connect with the Rotary at the end of the summer to determine if we are ready to open this up to everyone next year. Mayor Grant said if groups are adopting the parks, the Council should weigh in and be really official. Councilmember Rousseau asked if there should be a resolution adopting this. Councilmember Holden said we need to see what the scope is of the adoption. She wondered how much of this will add continual work to Public Works. Mayor Grant said there should be a standard to-do list, when a group wants to adopt a park. Councilmember Rousseau said that’s why we’re limiting it to one right now. The Park Manager position can come in and take over that program. ARDEN HILLS CITY COUNCIL WORK SESSION – FEBRUARY 10, 2025 17 ADJOURN Mayor Grant adjourned the City Council Work Session at 6:55 p.m. __________________________ __________________________ Jennifer Estling David Grant Deputy Clerk Mayor Approved: March 10, 2025 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING FEBRUARY 10, 2025 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Tena Monson, Emily Rousseau and Kurt Weber Absent: None Also present: City Administrator Jessica Jagoe; Public Works Director/City Engineer David Swearingen; Finance Director Joua Yang; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holden requested Item 8R be pulled from the Consent Agenda for discussion as Item 9A. Councilmember Holden requested Item 8F be pulled from the Consent Agenda for discussion as Item 9B. MOTION: Councilmember Monson moved and Councilmember Weber seconded a motion to approve the meeting agenda as amended. The motion carried (5-0). 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Jagoe stated the Joint Development Authority met on January 21st and February 3rd. At the January 21st meeting, JDA staff presented the draft Sustainability Design Guidelines for approval. This step followed the JDA’s approval of a Clean Energy Policy of “Rice Creek Commons seeks to be an all-electric, carbon-free community.” JDA staff worked with LHB on these guidelines following the Clean Energy Analysis Report that was presented to the JDA in November. These standards include standards for LEED certification, building energy efficiency, all-electric buildings, photovoltaic (PV) system installation, electric vehicle charging ARDEN HILLS CITY COUNCIL – FEBRUARY 10, 2025 2 infrastructure, and reporting. JDA staff is also working with LHB and the JDA attorney to describe implementation and compliance, including the waiver approval process. Direction was given at this meeting to City and County staff to determine next steps, if any, for memorialization of standards. Also at the January meeting, Ryan Companies presented a concept plan for Outlot A. The project would be a combination of office and manufacturing use for Micro Control Company located in Friday. They are a local advanced technology company specializing in technology manufacturing, research and development, and advanced technology testing. It is estimated they would provide over 240 high-quality jobs and the company is anticipating more than a 20% growth in the next five years. The proposed structure would be an approximately 157,725 square foot building with an area on the east side of the building for a 13,100 square foot expansion area. Ryan Companies is working through their final design plan to determine next steps whether that would be for review by the JDA compliant with TRC or seek City review of TRC amendments prior to JDA review. At the February 3rd meeting, JDA staff presented the draft Annual Report. Information will be added on budget/financials from Ramsey County staff along with comments for ongoing 2025 items to be completed. A final report will be distributed to the City and County upon completion. Commissioners discussed the current agreements in place for Outlot A with Ryan Companies and California Parcel with Alatus. JDA staff reviewed that the Preliminary Development Agreement with Alatus and initial discussion occurred on language in the PDA regarding substantial agreement on the terms of the Development Agreement and the agreement being effective through June 30th, 2025. County staff shared that negotiations are still ongoing on the terms of a PSA, but any agreement would be contingent on a Development Agreement. Additionally, the JDA Attorney indicated that the PDA terminates if not satisfied with a Development Agreement or extended. The JDA has requested that staff provide an update on the term sheet at the March meeting to assess and decide on progress of substantial agreement of DA terms. The next JDA meeting will be Monday, March 17th. Councilmember Holden asked if the City was paying for the Ehlers reports or was this being paid for by the JDA. City Administrator Jagoe explained the previous Ehlers reports have been paid for by the City. Councilmember Monson clarified the agreement with Alatus has a deadline of June 30, 2025, which was fast approaching. She indicated the JDA discussed the timeline and how to go about moving towards an agreement. Councilmember Holden explained the agreement with the County only addressed the sale of the property and does not address affordability or how deep affordability would be. She questioned if the development agreement would address housing affordability. City Administrator Jagoe reported the purchase and sale agreement will include a clause that it was contingent of the development agreement. She stated the development agreement would be through the JDA separate from the PSA, which would be with the County. ARDEN HILLS CITY COUNCIL – FEBRUARY 10, 2025 3 Councilmember Holden indicated the June 30th timeline was important in order to reach a PSA as well as a negotiated development agreement speaking to all of the terms on the term sheet. Mayor Grant commented June 30th was described as the deadline but could be extended by the County and Alatus. City Administrator Jagoe reported the parties able to extend the deadline were Alatus and the JDA. 3. PUBLIC INQUIRIES/INFORMATIONAL Linda Swanson, 1124 Ingerson Road, questioned who she was more disappointed in, Rafael Ortego after writing the January 2025 article about Rice Creek Commons or the JDA members. She believed it was the later. She stated she understood TCAAP will be developed, but how it was being developed was a concern. She commented TCAAP was being developed for the State of Minnesota, Ramsey County and finally for the City of Arden Hills and its residents. She was of the opinion the City was shouldering a lot of the financial burden for this project. She indicated she was taken aback by Mr. Ortega’s comments that stated “we are a fully developed County and the only way to expand the tax base was to clear up the brownfields. We will expand the County tax base and would then reduce every Ramsey County taxpayers burden”. She indicated the Rice Creek Commons site remains one of the premier opportunities in Minnesota and among urbanized counties like Ramsey County. She asked if the JDA members believed this project would reduce the taxpayer burden and requested these members provide her with specific examples of when this has occurred. She indicated there was nothing in the article about what this project will cost the City or its residents. She anticipated Arden Hills residents would be paying additional taxes for increased water usage, sewage treatment, road maintenance, police and fire protection, garbage services and other services, as well as an increase in traffic. She stated when it comes to gratitude, Mr. Ortega was only thankful to the City of Arden Hills colleagues that were serving on the JDA. She was of the opinion, JDA individuals have failed to tell it like it is to Mr. Ortega regarding what will have to be sacrificed for the TCAAP development. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS A. Twin Cities Chamber of Commerce Updates John Connelly, Twin Cities Chamber of Commerce President, thanked the Council for their time and explained the vision of the Chamber which was to promote business, develop leaders and connect communities. He commented on the individuals that serve on the Chamber board and discussed how they serve the community. He stated the Chamber has seen incremental growth over the past two years. He invited the Council to attend the next Business Council meeting which would be held on March 19. He commented on the new initiatives that have been pursued by the Chamber, which included Green to Go and a manufacturing cohort. He further described the marketing initiatives that were being pursued by the Chamber at a local level and thanked the City of Arden Hills for their continued support and partnership. ARDEN HILLS CITY COUNCIL – FEBRUARY 10, 2025 4 Councilmember Holden thanked the Chamber for participating in the Lexington Avenue events. Councilmember Monson reported the Council discussed the City’s 75th anniversary event that would occur next year during the work session. She asked that the Chamber participate in this event. Mayor Grant thanked the Chamber for sponsoring the Welcome Back marketing campaign for the businesses along Lexington Avenue. He thanked Mr. Connelly for serving as one of the City’s representatives at the Twin Cities Gateway Bureau. Councilmember Rousseau thanked Mr. Connelly for all that he does on behalf of the City of Arden Hills. She commented on the adopt a park program that was being pursued by the City and stated she hoped the City could partner with local businesses on this new program. 6. STAFF COMMENTS None. 7. APPROVAL OF MINUTES A. January 13, 2025, City Council Work Session B. January 13, 2025, Regular City Council MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the January 13, 2025, City Council Work Session minutes as presented and the January 13, 2025, Regular City Council meeting minutes as amended. The motion carried (5-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Residential Recycling Services Contract with Walters Recycling and Refuse, Inc. C. Motion to Approve City Newsletter Policy D. Motion to Approve 2025-2027 Collective Bargaining Agreement Amendment – IUOE 49 E. Motion to Authorize Recruitment of Parks and Recreation Manager Position F. Motion to Authorize Recruitment of Public Works Parks Lead and Utilities Lead Positions G. Motion to Approve Resolution 2025-011 Supporting Lake Johanna Fire Department New Headquarters Station Construction and Funding and Resolution 2025-021 for MN Department of Public Safety Grant Funding Assistance for Lake Johanna Fire Department H. Motion to Approve Resolution 2025-012 Accepting Bid and Awarding Contract to BRZ Coatings, Inc. – South Tower Improvements Project I. Motion to Approve Payment to Ramsey County for Lexington Avenue Reconstruction Project City Right-of-Way Costs ARDEN HILLS CITY COUNCIL – FEBRUARY 10, 2025 5 J. Motion to Approve Resolution 2025-013 Approving Plans and Specifications and Ordering Solicitation of Quotes – 2025 Park Improvement Project (Freeway Park and Arden Oaks Park) K. Motion to Approve Resolution 2025-014 Approving Plans and Specifications and Ordering Advertisement for Bids – Lift Station No. 5 Rehabilitation Project L. Motion to Approve 2025 Purchase of Bobcat Toolcat M. Motion to Approve Order of 2026 Tanker Truck Replacement N. Motion to Approve 2025 Purchase of Two Toro Zero Turn Mowers O. Motion to Accept City Administrator Contract P. Motion to Approve Resolution 2025-015 Appointing Dan Dietz as Chair and Liz Johnson as Vice Chair to the PTRC Q. Motion to Accept Resignation of Rob Williams from the Economic Development Commission (EDC) R. Motion to Approve Resolution 2025-016 Approving Planned Unit Development (PUD) Amendment and Site Plan Review – 4200 Round Lake Road - Planning Case 24-020 S. Motion to Approve Professional Services Agreement Extension with Rainbow Tree Care T. Motion to Approve Resolution 2025-017 Accepting Bid and Awarding Contract to Hydro-Klean – 2025 CIPP Lining Project U. Motion to Approve Resolution 2025-018 Providing for the Issuance and Sale of General Obligation Bonds V. Motion to Approve Hiring Permit Technician/Office Support Specialist W. Motion to Approve Resolution 2025-019 Appointing Kyle Sorenson to the Economic Development Commission (EDC) X. Motion to Approve Resolution 2025-020 Renaming the Section of Old Highway 8 Between County Road I West and County Road H as Rice Creek Parkway MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried (5-0). 9. PULLED CONSENT ITEMS A. Motion to Approve Resolution 2025-016 Approving Planned Unit Development (PUD) Amendment and Site Plan Review – 4200 Round Lake Road - Planning Case 24-020 Councilmember Holden stated this was the first time the Council has reviewed this item. She explained because additional signage was being given, she would like to see the City given a small easement on this property to allow for the installation of a City of Arden Hills sign. She indicated this could be a very small easement for a gateway sign. She suggested action on this item be tabled to see if the City could acquire an easement on this property. Councilmember Rousseau indicated she supported this creative idea. Councilmember Monson commented she supported this idea as well with staff being directed to provide direction on where a good place would be for a future gateway sign. ARDEN HILLS CITY COUNCIL – FEBRUARY 10, 2025 6 Mayor Grant stated he believed the proposed sign easement was a good idea, noting this location would be visible from 694 and was a prominent corner in Arden Hills. He indicated the applicant was requesting a PUD amendment and he was of the opinion the request for a sign easement would be appropriate. Councilmember Weber reported he believed this was a clever idea. City Administrator Jagoe stated if the Council moved this item forward by tabling, staff could work with the property owner on a potential easement. She commented there may be another option to incorporate an Arden Hills logo onto a future combined monument sign for the businesses. Mayor Grant asked if this should be made a condition for approval. City Administrator Jagoe suggested the Council add a condition that would require the property owner’s consent to grant an easement or work with the City to incorporate future signage on any freestanding signage. However, if the property owner denied this request, the City would move the item forward and permit the signage. She commented if the Council wanted to know the property owners answer, she suggested the item be tabled with direction to staff that information be gathered from the applicant and that the item return to the City Council on March 10. Rick Ferarro, Spectrum Signs President, explained he was representing Altus Properties, CPC and Delkor. He reported he understood the request the Council was making, but he asked that the PUD amendment move forward with an increased sign size from 4.5 square feet for the code allowed 6 square feet. He explained CPC and Delkor were having trouble with deliveries and logistics right now. He reported the new signs would assist with guiding or directing traffic in a safe and efficient manner. He discussed how the proposed sign easement was an entirely different conversation that could be held with the ownership group. He recommended this be treated as a side conversation than the requested way finding signage. Councilmember Holden indicated this was the first time the City Council had reviewed this request and she believed now was the time for the Council to request an easement because this was an important property in Arden Hills. She supported this item being tabled for one month in order to allow for further conversations to be held regarding the proposed easement. Councilmember Weber questioned when this item was reviewed by the Planning Commission. City Administrator Jagoe reported this item was reviewed by the Planning Commission on January 8. Councilmember Weber commented he loved the idea of a monument sign for the City on this property, but indicated he did not support strong arming the applicant in order to achieve this. Councilmember Holden explained she was not strong arming the applicant over this but rather was requesting action on this item be postponed for 30 days in order to have an easement request considered. Councilmember Monson requested further information on how the Council could move this item forward with a condition for approval regarding the sign easement. ARDEN HILLS CITY COUNCIL – FEBRUARY 10, 2025 7 City Administrator Jagoe stated the condition could be worded in such a manner that if the property owner did not consent, it satisfies the condition so staff could move forward and issue permits. Councilmember Monson indicated she did not support holding this item up, but she also wanted to see if there was a way forward for the sign easement. Mayor Grant supported the Council having a conversation with the property owner in order to receive the easement. He stated the applicant was asking for signage and the City, as part of the PUD amendment was asking for a sign easement. Mr. Ferarro commented he was not requesting branded signage but rather was requesting wayfinding signage. Mayor Grant commented he would be in favor of tabling action on this item, or having approval being contingent upon meeting a condition to receive an easement. Councilmember Holden suggested this item be tabled to the February 19 Special City Council meeting. Mayor Grant supported this recommendation. Councilmember Weber inquired if the City would deny the sign request if the applicant were to not allow for the sign easement. Councilmember Holden explained she could not speculate how people would vote in the future. Councilmember Monson indicated she would not deny the request for lack of an easement. Councilmember Weber stated he did not believe this was an unreasonable discussion to have. He commented his personal opinion was that he would not hold this item up if the easement were not granted. Councilmember Rousseau inquired if the request were approved, would the applicant speak with the owner in good faith about the sign easement. Mr. Ferarro stated he could do this. Councilmember Monson indicated if the applicant were to say no at this time, there may be an opportunity for a partnership in the future. She reviewed a proposed condition that could be made a part of the motion to read: The applicant shall work with City staff to identify a location for an easement in favor of the City for the purpose of a gateway sign, or combined signs. She commented she was trying to find a way forward in order to not hold this item up. Mayor Grant reported if a condition were added, the condition would have to be met before the requested CPC/Delkor signs could go up. City Administrator Jagoe reported this was the case. She explained if the applicant were to say they do not want to grant the City an easement, would this satisfy the condition because they had ARDEN HILLS CITY COUNCIL – FEBRUARY 10, 2025 8 worked with City staff. Or would an easement have to be defined in order for the signs to be installed. She indicated she would want this clarification from the City Council. Councilmember Weber stated he was satisfied with an assurance the representative would speak with the property owner regarding the sign easement. He reiterated that this item has been available for Council’s review for the past month and he did not believe it was reasonable to hold it up. Councilmember Holden commented this item may have been available for one month, but she did not believe the Councilmembers read every single item that was presented to the PTRC, the EDC or Planning Commission. She apologized that she had not taken action sooner, but she believed now was the time to ask for an easement. She supported staff speaking with the property owner and not the sign representative. Mayor Grant indicated the Councilmember Holden could not meet privately with the City Council to discuss this matter prior to this meeting because this would violate the open meeting law. He reported this was the Council’s first opportunity to discuss this request. Councilmember Weber stated he understood this was not an open meeting law item. He commented the matter at hand was reaching out to applicant in a reasonable amount of time regarding the easement request. Mayor Grant explained he did not have a problem with Councilmember Monson’s proposed amendment, except for the work with reference. He suggested the language be changed to obtain an easement. He reported PUD amendments allow for give and take, which was why large developments like this request flexibility with the understanding the City also has the opportunity to ask for something in exchange. Councilmember Monson stated she was of the opinion it would be too difficult to draft a condition at this meeting and noted she did not support denying the request if the applicant opposed the easement. She recommended the item be moved forward and that direction be given to staff to reach out to the owner to see if there was a separate pathway forward for the sign easement. Mayor Grant indicated he would be in favor of tabling action on this item in order to allow staff to have discussions with the property owner. Mr. Ferarro stated he believed his request was very elementary, noting three signs were approved as part of the PUD. He indicated he was not asking for any more than three signs, but rather he was asking for what code allows for logistic purposes. Mayor Grant reported the Council has not had a lot of discussion regarding the requested signs because the Council did not object to the signs. ARDEN HILLS CITY COUNCIL – FEBRUARY 10, 2025 9 MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to table action on the Planned Unit Development (PUD) Amendment and Site Plan Review for the property at 4200 Round Lake Road directing staff to work with the applicant regarding the exploration of a sign easement for the City of Arden Hills. A roll call vote was taken. The motion failed 2-3 (Councilmembers Monson, Rousseau and Weber opposed). MOTION: Councilmember Weber moved and Councilmember Rousseau seconded a motion to Approve Resolution 2025-016 Approving Planned Unit Development (PUD) Amendment and Site Plan Review – 4200 Round Lake Road - Planning Case 24-020 with conditions. Councilmember Holden stated she had supported the condition as proposed by Councilmember Monson. She recommended a condition be added that read: The applicant will review case with property owner and request property owner to work with the City for a small easement on the 694/35W side of the property for an Arden Hills sign or that a joint monument sign be considered. AMENDMENT: Councilmember Holden moved and Councilmember Weber seconded a motion to recommend the addition of Condition 7 to read: The Applicant will meet with the Property Owner to discuss granting an easement to the City of Arden Hills for gateway signage to be installed along 694-35W or consider adding City of Arden Hills to any monument sign planned for the future and provide written documentation. . Councilmember Holden stated she has learned over the years that if a condition was not put in place requiring certain action, there is no guarantee the action will be taken. Mayor Grant reported the former City Attorney made this very clear for the City Council on many, many occasions. Councilmember Monson stated Councilmember Weber seconded the motion and she would be supporting the amendment. The amendment carried (5-0). Councilmember Holden recommended a specific date be placed in her condition to ensure action was taken on this item. She suggested the date be March 30, 2025. AMENDMENT: Councilmember Holden moved and Mayor Grant seconded a motion to recommend the addition of Condition 7 to read: The Applicant will meet with the Property Owner to discuss granting an easement to the City of Arden Hills for gateway signage to be installed along 694-35W or consider adding City of Arden Hills to any monument sign planned for the future and provide written documentation by March 30, 2025. . The amendment carried (5-0). Councilmember Monson thanked Councilmember Holden for coming up with a creative solution and for moving this item forward. ARDEN HILLS CITY COUNCIL – FEBRUARY 10, 2025 10 Mayor Grant reported there were a number of locations the City wanted to put gateway signs and explained this was an important corner that delineates Arden Hills. Councilmember Holden explained she believed she had the right to discuss a matter even if it has been around for two years, one year or one month. The amended motion carried (5-0). B. Motion to Authorize Recruitment of Public Works Parks Lead and Utilities Lead Positions City Administrator Jagoe stated as part of the 2025 budget discussions, the City Council approved Public Works staffing changes which included the hiring of Lead positions within the Department. These department organizational changes were originally presented and discussed with the City Council at the August 19, 2024 work session. Primary duties of the Parks Lead and Utilities Lead: • Lead the day-to-day activities • Plan work within their division from week-to-week • Implement division tasks outlined in the Public Works Maintenance Plan • Quality control • Assists in the preparation of the Public Works Maintenance Plan City Administrator Jagoe explained the Lead positions will allow for more detailed maintenance/repair information to be prepared for each division to put Public Works in a “proactive” maintenance state and allows them to get away from being “reactive”. All Maintenance Workers and both Leads are still required to be cross-trained and supplement labor needs in all divisions. The Memorandum of Understanding and pay scale for the Lead positions were approved as part of the 2025-2027 Collective Bargaining Agreement Amendment – IUOE 49 under agenda item 8D. As previously mentioned, these Lead positions will not add to the current staffing numbers within the Public Works Department. Rather these positions will be internally posted for recruitment to the current Public Works Maintenance employees and essentially transition two Maintenance Worker positions to two Lead Maintenance Workers. Anticipated process: -Council approves authorization to begin the internal recruitment process -Staff posts for the positions internally -Staff reviews applications and selects interview candidates and selects a finalist -Staff will bring forward a finalist for official Council approval City Administrator Jagoe reported Councilmembers have previously expressed an interest in being part of the interview panel for certain positions at City Hall; currently no Councilmembers are slated to be on the interview panel for this position. Should Council want to designate Councilmembers to attend, they should do so with this authorization. The Lead positions were included in the 2025 Adopted Budget, with Salary and Benefits totaling $252,489 for the two positions, which was approximated to start on January 1st, 2025. Based on the pay scale for the Lead positions in the amended union contract, the actual costs will result in savings for 2025 anticipated salaries. ARDEN HILLS CITY COUNCIL – FEBRUARY 10, 2025 11 Councilmember Holden asked if the Lead individuals would be working in the field doing the same job they were doing now, with additional responsibilities. Public Works Director/City Engineer Swearingen reported this was the case. He indicated the maintenance workers would have a Lead title but would be required to be out in the field. He commented further on how the utility lead would remain part of the workforce. Mayor Grant inquired if staff would be coming back to the Council requesting additional staff to complete utility work. Public Works Director/City Engineer Swearingen explained in July when he presented the needs now table, there were three phases and noted Phase 2 included streets lead and an additional maintenance worker, but he anticipated these positions would not need to be considered to start until 2026 or 2027. A recommendation to Council will be provided likely around July of this year, 2025. MOTION: Councilmember Holden moved and Councilmember Rousseau seconded a motion to Authorize Recruitment of Public Works Parks Lead and Utilities Lead Positions. The motion carried (5-0). 10. PUBLIC HEARINGS None. 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Rousseau welcomed City Administrator Jagoe to her new position and thanked her for her efforts on behalf of the City. Councilmember Rousseau thanked Rob Williams for his service on the EDC. Councilmember Rousseau reported NYFS would be holding their annual luncheon on Wednesday, May 14 at 11:30 a.m. Councilmember Weber commented on the recent Planning Commission meeting noting the group received a presentation from HKGi on the updated zoning code. He anticipated the City Council would have to consider ADU’s, reviewing uses and the combination of zones B-3 and B- 4. He recommended these matters be considered by the City Council at an upcoming worksession meeting. Councilmember Weber clarified the discussion that was held at the last City Council meeting regarding committee assignments, noting Councilmember Holden argued that she had volunteered for the Planning Commission and implied that he was being dishonest when he told her she did not. He explained he reviewed the work session video where committee assignments were discussed and at no time did Councilmember Holden volunteer for this position. He noted he ARDEN HILLS CITY COUNCIL – FEBRUARY 10, 2025 12 raised his hand as the only volunteer and he was acknowledged at the time. He did not believe it was fair to suggest otherwise and he would appreciate it if Councilmember Holden would acknowledge this. Councilmember Holden addressed the committee assignments explaining when she suggested Councilmember Kurt Weber should not be on the Planning Commission, she heard from the slate. He had stated he wanted to be on the Planning Commission and he did not believe there was a problem. She indicated she heard from Councilmember Rousseau and Councilmember Monson who both said there was not a problem. She understood that with a 3-2 vote already in place it would be hard for her to raise her hand. She suggested Councilmember Weber clarify the slate’s majority right now, which stands. She indicated she was surprised she was treated like a spouse or a child when she was told she was being assigned to the Fire Board. She reported she was not somebody’s spouse or child. She anticipated the City would not get much from the Fire Board because she could not do that. Councilmember Holden reported she attended Coffee with a Cop with 15 other residents at Caribou Coffee. She hoped that a hot dog event could be held at Arden Manor this summer. Councilmember Holden requested staff provide the City Council with information on how much water the City was paying for and receiving from Roseville, while also providing information on what the billing gap was. Councilmember Holden recommended the Chamber videos that were on Nine North be placed on the City’s website. Councilmember Holden requested the Personal Committee address the City Attorney issues. Councilmember Monson asked what the City Attorney issues were. City Administrator Jagoe explained there were questions regarding the City Attorney invoicing staff for time for research on staff questions. She reported the suggestion was made that maybe this could be an item for the Personnel Committee to look at. Councilmember Monson welcomed City Administrator Jagoe to her new position. Councilmember Monson reported Arden Hills resident Audrey Partridge was recently appointed by the governor as the Public Utilities Commissioner. Councilmember Monson stated the Minnesota Ice Swim would be held at the Lake Johanna Beach on Saturday, February 22. She asked that staff put this event on the City’s website. City Administrator Jagoe asked if the Council supported putting this event on the City’s website. Councilmember Holden suggested this event be placed on the City’s Facebook page versus the website. Councilmember Monson asked that staff speak with the fire department and that they be invited to provide the City Council with a presentation at a future Council meeting. ARDEN HILLS CITY COUNCIL – FEBRUARY 10, 2025 13 Councilmember Monson indicated she supported the City Council discussing the zoning code with HKGi at an upcoming worksession as proposed by Councilmember Weber. City Administrator Jagoe commented HKGi was preparing a report on the feedback they have received on the zoning code updates and this report would be provided to the City Council in the next week or two. Mayor Grant stated he attended a PiE meeting with Xcel Energy. Mayor Grant congratulated City Administrator Jagoe on her new position, noting she began with the City as the Senior Planner. ADJOURN MOTION: Councilmember Holden moved and Councilmember Rousseau seconded a motion to adjourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 8:36 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: March 10, 2025 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING FEBRUARY 18, 2025 8:00 A.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Pro Tem Tena Monson called to order the Special City Council meeting at 8:00 a.m. Present: Absent: Mayor Pro Tem Tena Monson, Councilmembers Brenda Holden, Emily Rousseau and Kurt Weber Mayor David Grant (excused) Also present: City Administrator Jessica Jagoe and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1.APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Rousseau seconded a motion to approve the special meeting agenda as presented. The motion carried (4-0). 2.PUBLIC INQUIRIES/INFORMATIONAL None. 3.RESPONSE TO PUBLIC INQUIRIES None. 4.CONSENT CALENDAR A.Motion to Approve Resolution 2025-022 Appointing Kristine Poelzer to the Economic Development Commission (EDC) ARDEN HILLS SPECIAL CITY COUNCIL – FEBRUARY 18, 2025 2 MOTION: Councilmember Holden moved and Councilmember Rousseau seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried (4-0). 5. PULLED CONSENT ITEMS None. 6. NEW BUSINESS City Administrator Jagoe stated the Council was being asked to consider the amended and restated agreement regarding the Lake Johanna Fire Department headquarters. She explained that in 2021, the cities of Arden Hills, North Oaks and Shoreview along with the Lake Johanna Fire Department (LJFD) entered into a Joint Powers Agreement (JPA) to oversee the headquarters construction and financing for the future LJFD headquarters. She noted the JPA sets forth the bond issuance and financing for the construction of the new station, timelines for construction commencement, development approvals, and termination clauses. She indicated that since the approval of the JPA, additional actions have happened: •The department and the cities acquired the property at 3535 Pine Tree Drive. •The department and cities worked cooperatively to receive State funding for the construction of the new headquarters. •The Arden Hills City Council approved and gave direction for the funding regarding the allocation of the cost-share formula. •The Arden Hills City Council approved a Conditional Use Permit for the construction of the project. •Earlier this year, the LJFD held their bid opening and selected a contractor to move forward with the project. City Administrator Jagoe went on to say that with these items being completed, the Fire Department Attorney prepared amendments to the JPA that align with the current status and financing of the project. City Administrator Jagoe stated that this morning Council was being asked to consider the amendment and restated JPA consistent with these provisions. She noted that the City Attorney had recommended two provisions related to termination being changed to 90 days instead of 60 days as originally prepared by the Fire Department Attorney. She indicated the agreement before Council was reflective of this change, that the other cities have agreed, and the City Attorney had no other comments and was comfortable with the document as presented. Mayor Pro Tem Monson asked if the Council had any questions or comments. MOTION: Councilmember Holden moved and Councilmember Weber seconded a motion to approve the Amended and Restated Joint Powers Agreement for the Lake Johanna Fire Department Headquarters. The motion carried (4-0). ARDEN HILLS SPECIAL CITY COUNCIL – FEBRUARY 18, 2025 3 7. COUNCIL COMMENTS Councilmember Rousseau commented on her contact with a resident that reached out to an individual from Tree Trust who stated they were willing to provide 50 trees for Arden Hills residents to purchase at a reduced cost. She noted donations and grant funds would be used to support this. She explained that the City would need to provide a location. Councilmember Holden asked what caliper the trees are and explained the City used to offer something similar through Ramsey County wherein residents could purchase certain types of trees that were of a certain caliper. Councilmember Weber commended the resident for putting this information together. He noted that there may be a single species offered, probably a pine, but it was not decided yet. The type of tree offered would affect the caliper of the tree. A short discussion ensued regarding the need to know more such as timing of an event, the type of tree and thus space needed to plant such, and whether or not the trees are bare-root or bucketed. Council consensus was for Staff to learn more about such an event. Councilmember Holden said she wanted to inform everyone that this year the bonding cap at the Capitol was $790 million and that $750 million has been taken by Governor Walz for strictly maintenance and rehab of any public building which leaves $40 million for local entities so that’s 87 counties and every municipality. ADJOURN MOTION: Councilmember Holden moved and Councilmember Rousseau seconded a motion to adjourn. The motion carried (4-0). Mayor Pro Tem Monson adjourned the Special City Council Meeting at 8:09 a.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor CONSENT ITEM 8A MEMORANDUM DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following:  Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2025 Payroll #04 $148,977.36 2025 Payroll #05 $111,120.22 Total Payroll $260,097.58 Paid Claims - 02/14/2025-02/28/2025 (Check Nos. 53187-53219 and ACH Checks) $230,477.06 Total Accounts Payable $230,477.06 Total Claims $490,574.64 CITY OF ARDEN HILLS PAYROLL # 4 CHECKS DATED:02/14/25 Biweekly:01/25/25 -02/07/25 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 8,546.66 EFT FICA Oasdi 6,194.82 EFT FICA Medicare 1,448.77 EFT SIT 4,052.18 EFT TOTAL TAXES 20,242.43 Health Premium 2,131.96 A/P Check* Dental Premium 158.14 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb.137.50 A/P Check* TOTAL FLEXIBLE SPENDING 2,427.60 HSA Health Saving 1,070.19 EFT TOTAL HEALTH SAVINGS 1,070.19 PERA 5,777.53 EFT ICMA 1,471.76 EFT Central Pension Fund-Union 1,536.00 A/P Check* MN State Retirement System 1,800.00 EFT TOTAL RETIREMENT 10,585.29 AFLAC 22.76 EFT Life/Addl/Dep Life 50.29 A/P Check* Life/Addl non-tax 21.81 A/P Check* LTD/STD Insurance 1,289.54 A/P Check* MISC Reimbursement 307.55 Wage Levy 464.32 PERA Life Insurance 40.00 A/P Check* IUOE 49 Dues (Union)140.00 A/P Check* TOTAL VOLUNTARY 2,336.27 Total Employee Deductions 36,661.78 Net Payroll 0.00 Direct Deposit 67,246.44 EFT Gross Payroll Tie-Out 103,908.22 Plus City Paid Benefit 45,069.14 TOTAL PAYROLL COST 148,977.36 FICA TIE-OUT Gross Payroll 103,908.22 Less Total FSA 2,427.60 Less Total H.SA 1,070.19 Less Voluntary Ins 44.57 Less Non Taxable Tech Reimb 450.00 Net P/R Subject to FICA 99,915.86 FICA Oasdi @ 6.20% 6,194.82 FICA Medicare @ 1.45%1,448.77 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. 94.60 94.60 1,125.00 1,125.00 6,666.36 6,666.36 0.00 7,643.59 CITY BENEFIT 6,194.82 1,448.77 28,855.01 684.58 29,539.59 CITY OF ARDEN HILLS PAYROLL # 5 CHECKS DATED:02/28/25 Biweekly:02/08/25 -02/21/25 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 8,679.23 EFT FICA Oasdi 5,787.07 EFT FICA Medicare 1,353.45 EFT SIT 4,028.01 EFT TOTAL TAXES 19,847.76 Health Premium 2,131.96 A/P Check* Dental Premium 158.14 A/P Check* FSA Health Care Reimb. 137.50 A/P Check* FSA Dependent Care Reimb.0.00 A/P Check* TOTAL FLEXIBLE SPENDING 2,427.60 HSA Health Saving 1,070.19 EFT TOTAL HEALTH SAVINGS 1,070.19 PERA 6,150.99 EFT ICMA 1,526.11 EFT Central Pension Fund-Union 1,920.00 A/P Check* MN State Retirement System 1,800.00 EFT TOTAL RETIREMENT 11,397.10 AFLAC 22.76 EFT Life/Addl/Dep Life 50.29 A/P Check* Life/Addl non-tax 21.81 A/P Check* LTD/STD Insurance 0.00 A/P Check* MISC Reimbursement 307.55 Wage Levy 464.32 PERA Life Insurance 40.00 A/P Check* IUOE 49 Dues (Union)140.00 A/P Check* TOTAL VOLUNTARY 1,046.73 Total Employee Deductions 35,789.38 Net Payroll 0.00 Direct Deposit 61,093.05 EFT Gross Payroll Tie-Out 96,882.43 Plus City Paid Benefit 14,237.79 TOTAL PAYROLL COST 111,120.22 FICA TIE-OUT Gross Payroll 96,882.43 Less Total FSA 2,427.60 Less Total H.SA 1,070.19 Less Voluntary Ins 44.57 Net P/R Subject to FICA 93,340.07 FICA Oasdi @ 6.20% 5,787.07 FICA Medicare @ 1.45%1,353.45 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 0.00 0.00 0.00 7,140.52 CITY BENEFIT 5,787.07 1,353.45 0.00 0.00 0.00 0.00 7,097.27 7,097.27 Accounts Payable User: Printed: pang.silseth 3/6/2025 9:36 AM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0243 METROPOLITAN COUNCIL-WASTE WATER02/14/2025ACH 0001183198 Wastewater-March 83,122.72 83,122.72Total for this ACH Check for Vendor 0243: 0327 STAPLES INC 02/14/2025ACH 6022182784 Supplies 27.78 6022769016 Supplies 235.60 263.38Total for this ACH Check for Vendor 0327: 0387 MISSIONSQUARE #302482 02/14/2025ACH PR 25-04 PR Batch 00100.02.2025 ICMA Employee PercentPR Batch 00100.02.2025 ICMA Employee Percent 721.76 PR 25-04 PR Batch 00100.02.2025 ICMA Employee DeductionPR Batch 00100.02.2025 ICMA Employee Deduction 750.00 1,471.76Total for this ACH Check for Vendor 0387: 10268 DAVID SWEARINGEN 02/14/2025ACH 013125 Mileage Reimbursement-Conference 66.08 66.08Total for this ACH Check for Vendor 10268: 10363 MINUTE MAKER SECRETARIAL 02/14/2025ACH M2004 01/13 CC Meeting Minutes 568.25 568.25Total for this ACH Check for Vendor 10363: 10481 JESSICA JAGOE 02/14/2025ACH 021225 Mileage Reimbursement Ehlers Conference 56.00 56.00Total for this ACH Check for Vendor 10481: 10557 MATTHEW BRISSON 02/14/2025ACH 012825 Clothing Reimbursement 76.50 021025 Mileage Reimbursemet-MPCA Wastewater Training 67.20 143.70Total for this ACH Check for Vendor 10557: 10589 JOUA YANG 02/14/2025ACH 021025 Mileage Reimbursement-Ehlers Conference 56.00 56.00Total for this ACH Check for Vendor 10589: 1125 BOLTON & MENK INC 02/14/2025ACH 0354853 PC 24-018 #784 3,443.00 3,443.00Total for this ACH Check for Vendor 1125: 6555 TKDA INC 02/14/2025ACH 002025000120 South Tower-January 2,813.28 002025000144 2025 CIPP Lining-January 2,320.47 002025000157 2024 CIPP Lining-January 64.68 Page 1AP Checks by Date - Detail by Check Date (3/6/2025 9:36 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 5,198.43Total for this ACH Check for Vendor 6555: 7501 KELLY & LEMMONS PA 02/14/2025ACH 64779 January Prosecution 3,975.50 3,975.50Total for this ACH Check for Vendor 7501: 1033 COMCAST 02/14/202553187 98681.0225 Service 2/5-3/4 111.52 111.52Total for Check Number 53187: 10244 COMCAST BUSINESS INC 02/14/202553188 232730879 February Service 509.94 509.94Total for Check Number 53188: 0390 INT'L UNION OPERATING ENGINEERS-UNION DUES02/14/202553189 1200.0225 February Dues 280.00 280.00Total for Check Number 53189: 10579 LEVANDER GILLEN & MILLER P.A.02/14/202553190 42000E-0125 January Legal PC 24-014 #760 94.00 42000E-0125 January Legal PC 24-018 #784 3,579.75 42000E-0125 January Legal 893.00 42000E-0125 January Legal 2,839.00 42000E-0125 January Legal 493.00 7,898.75Total for Check Number 53190: 10448 MARCO TECHNOLOGIES LLC 02/14/202553191 548182997 Service 02/25-03/24 200.35 548182997 Service 02/25-03/24 35.36 235.71Total for Check Number 53191: 10523 METRO-INET 02/14/202553192 2467 IT Support-February 10,461.00 10,461.00Total for Check Number 53192: UB*00767 JAMES NORD 02/14/202553193 Refund Check 000782-000, 1309 Nursery Hill Court 22.70 22.70Total for Check Number 53193: NSCC NORTH SUBURBAN COMMUNICATIONS COMMISSION INC02/14/202553194 2025-501 Q4 2024 Contribution 6,482.96 6,482.96Total for Check Number 53194: UB*00766 Richard Paulsen 02/14/202553195 Refund Check 000878-000, 1546 McClung Drive 45.20 45.20Total for Check Number 53195: 0811 RAMSEY COUNTY 02/14/202553196 PRK-002479 Q4 2024 Soil Inspections 4,475.24 4,475.24Total for Check Number 53196: Page 2AP Checks by Date - Detail by Check Date (3/6/2025 9:36 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription UB*00768 CHARLES TORREY 02/14/202553197 Refund Check 002179-000, 1201 Ingerson Road 188.87 188.87Total for Check Number 53197: 10568 VERIZON CONNECT 02/14/202553198 628000059488 January Service 334.95 334.95Total for Check Number 53198: 1557 VIA ACTUARIAL SOLUTIONS 02/14/202553199 ADH-2025-01 FYE2024 OPEB 150.00 ADH-2025-01 FYE2024 OPEB 150.00 ADH-2025-01 FYE2024 OPEB 150.00 ADH-2025-01 FYE2024 OPEB 150.00 ADH-2025-01 FYE2024 OPEB 150.00 750.00Total for Check Number 53199: 130,161.66Total for 2/14/2025: 0022 THOMAS MIKACEVICH 02/28/2025ACH 022425 Clothing Reimbursement-Remaining Balance 22.62 22.62Total for this ACH Check for Vendor 0022: 0189 GOPHER STATE ONE CALL 02/28/2025ACH 5010190 January Locates 37.82 5010190 January Locates 37.82 5010190 January Locates 37.81 113.45Total for this ACH Check for Vendor 0189: 0192 GRAINGER INC 02/28/2025ACH 9394187810 Supplies 20.94 9396537624 Supplies 104.61 125.55Total for this ACH Check for Vendor 0192: 0292 OXYGEN SERVICE COMPANY INC 02/28/2025ACH 0003608943 January Rental 37.94 37.94Total for this ACH Check for Vendor 0292: 0320 HEALTH PARTNERS INC 02/28/2025ACH 009593740373 March Insurance 1,364.70 009593740373 March Insurance 19,311.94 20,676.64Total for this ACH Check for Vendor 0320: 0327 STAPLES INC 02/28/2025ACH 6021599909 Supplies 96.93 6021599910 Supplies 106.65 6021599910 Supplies 14.28 6021599912 Supplies 19.17 6021696123 Supplies 15.38 6023691050 Supplies 37.09 6023691050 Supplies 79.07 6024129572 Supplies 18.03 6024186961 Supplies 6.09 Page 3AP Checks by Date - Detail by Check Date (3/6/2025 9:36 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 6024186963 Supplies 29.99 6024186965 Supplies 38.97 461.65Total for this ACH Check for Vendor 0327: 0387 MISSIONSQUARE #302482 02/28/2025ACH PR 25-05 PR Batch 00200.02.2025 ICMA Employee PercentPR Batch 00200.02.2025 ICMA Employee Percent 776.11 PR 25-05 PR Batch 00200.02.2025 ICMA Employee DeductionPR Batch 00200.02.2025 ICMA Employee Deduction 750.00 1,526.11Total for this ACH Check for Vendor 0387: 0750 VERIZON WIRELESS 02/28/2025ACH 6105731012 Service 2/11-3/10 897.30 897.30Total for this ACH Check for Vendor 0750: 0761 ELECTRIC PUMP INC 02/28/2025ACH 029139 FLYGT Impeller Kit and parts 5,916.64 029258 Booster Station and South Tower Service 745.25 6,661.89Total for this ACH Check for Vendor 0761: 0922 NINENORTH 02/28/2025ACH 2025-007 January Audio/Visual 962.50 2025-007 Audio/Visual-1/21 JDA Meeting 190.00 1,152.50Total for this ACH Check for Vendor 0922: 10363 MINUTE MAKER SECRETARIAL 02/28/2025ACH M2013 2/10 CC Meeting Minutes 276.00 M2013 1/21 & 2/3 JDA Meetings Minutes 465.50 M2013 2/5 PC Meeting Minutes 253.00 994.50Total for this ACH Check for Vendor 10363: 10474 RECYCLE TECHNOLOGIES 02/28/2025ACH 253022 Christmas Light Recycling 239.00 239.00Total for this ACH Check for Vendor 10474: 10497 CINTAS CORP 02/28/2025ACH 4220957919 February Mats 105.39 5254954302 First Aid 833.10 5254954302 First Aid 131.01 1,069.50Total for this ACH Check for Vendor 10497: 1223 ADAM'S PEST CONTROL - MAIN 02/28/2025ACH 4048817 January Pest Control 90.98 4057985 February Pest Control 90.98 181.96Total for this ACH Check for Vendor 1223: 4889 COMMUNITY FOOTWORKS 02/28/2025ACH 02052025 February Foot Care Clinic 296.00 296.00Total for this ACH Check for Vendor 4889: 5518 KORTERRA INC 02/28/2025ACH 25866 Locate Management Annual Fee 2/01/2025-1/31/2026 4,180.00 4,180.00Total for this ACH Check for Vendor 5518: Page 4AP Checks by Date - Detail by Check Date (3/6/2025 9:36 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 5587 CES IMAGING INC 02/28/2025ACH INV170419 February Rental 60.00 60.00Total for this ACH Check for Vendor 5587: 6060 BATTERIES PLUS 02/28/2025ACH P80131603 Battery for Street Sign 219.95 219.95Total for this ACH Check for Vendor 6060: 6129 FAST SIGNS INC 02/28/2025ACH 204-64563 Name Tags 97.25 204-64605 Name Tag 18.00 115.25Total for this ACH Check for Vendor 6129: DMLP DELL MARKETING LP 02/28/2025ACH 10769734507 Computer AHM2404 1,424.62 1,424.62Total for this ACH Check for Vendor DMLP: JOHC JOHNSON CONTROLS INC 02/28/2025ACH 1-135292075871 Council Chamber Doors 314.00 314.00Total for this ACH Check for Vendor JOHC: TOII TOKLE INSPECTIONS INC 02/28/2025ACH 022425 January Electrical Inspections 6,572.40 6,572.40Total for this ACH Check for Vendor TOII: ACH001 US BANK 02/28/2025ACH CHRIM22025 CARHARTT RETAIL LLC-Clothing Allowance 131.98 FRIDJ22025 AMAZON RETA* ZG88D2XI2-Webcam 54.99 FRIDJ22025 LEAGUE OF MIN CITIES-Safety & Loss Control 20.00 FRIDJ22025 U OF M CONTLEARNING-Extend Pavement Life 45.00 FRIDJ22025 AMAZON MKTPL*ZG7QZ4DH0-foot pads 16.98 HANSJ22025 DOLLAR TREE-EE Luncheon 16.22 HANSJ22025 MN STATE COLLEGES-MCFOA Conference-JE 495.00 HANSJ22025 FESTIVAL FOODS #10- CC Meeting Reception 4.99 HANSJ22025 TST* CARIBOU COFFEE - 114-CC Meeting Reception 19.50 HANSJ22025 MN STATE COLLEGES-MCFOA Conference-JH 495.00 HANSJ22025 JIMMY JOHNS - 1532 -CC Meeting 187.80 HANSJ22025 THE BUSINESS JOURNALS-Subscription 210.00 HANSJ22025 CUB FOODS-CC-Meeting Reception 16.99 HANSJ22025 LEAGUE OF MN CITI-Safety & Loss Control 40.00 HANSJ22025 DAVANNIS #10 ARDEN HILL-CC Meeting 107.28 JOHNM22025 MN RECREATION AND PARK A-2025 Membership 310.00 JOHNM22025 MVPS COMM ED-fall dance 70.00 MIKAT22025 IMPARK00200149U-parking 15.00 MIKAT22025 APPLE.COM/BILL-Icloud 0.99 MIKAT22025 MENARDS BLAINE MN-supplies 36.10 MIKAT22025 FLEET FARM 3100-supplies 86.49 MIKAT22025 MENARDS BLAINE MN-supplies 112.16 MIKAT22025 FLEET FARM 3100-supplies 157.12 MILLL22025 MN STATE COLLEGES-MNDOT Signals & Light Recert 250.00 MILLL22025 U OF M CONTLEARNING-site mgr recert 130.00 MILLL22025 THE HOME DEPOT #2820-supplies 135.59 MOONJ22025 METAL SUPERMARKETS-supplies 19.36 YANGJ22025 FSP*MN GOVT FINANCE OFFIC-2025 Membership 70.00 YANGJ22025 WILLSCOT MOBILE MINI-Hazelnut Warming House 1,004.20 Page 5AP Checks by Date - Detail by Check Date (3/6/2025 9:36 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 4,258.74Total for this ACH Check for Vendor ACH001: ACH002 AFLAC 02/28/2025ACH 53349 Insurance Premiums-February 2025 45.52 45.52Total for this ACH Check for Vendor ACH002: ACH005 MINNESOTA REVENUE-SALES & USE TAX02/28/2025ACH 12025 January Sales/Use Tax -0.10 12025 January Sales/Use Tax 12,251.71 12025 January Sales/Use Tax 30.10 12025 January Sales/Use Tax 0.29 12,282.00Total for this ACH Check for Vendor ACH005: ACH008 HEALTHEQUITY 02/28/2025ACH x5u23ub-P Health Care DCRA-February 380.00 380.00Total for this ACH Check for Vendor ACH008: 2597 AARP 02/28/202553200 022125 February AARP Drvier Safety 135.00 135.00Total for Check Number 53200: 0131 BEISSWENGERS DO IT BEST 02/28/202553201 953690 Supplies 15.95 953774 Supplies 4.79 956400 Supplies 12.33 957172 Supplies 50.97 957176 Supplies 7.99 92.03Total for Check Number 53201: 1033 COMCAST 02/28/202553202 44271.0325 Service 2/21-3/20 6.48 6.48Total for Check Number 53202: 0176 FRATTALLONES HARDWARE INC 02/28/202553203 E72361/A Supplies 4.99 4.99Total for Check Number 53203: 10595 HEALTHEQUITY 02/28/202553204 KHED706 January Monthly Fees 49.45 W9UVY1X February Monthly Fees 45.35 94.80Total for Check Number 53204: AR-HEDI NANCY HEDIN 02/28/202553205 PC 24-010 Escrow Refund PC 24-010; Land Use App 731.76 731.76Total for Check Number 53205: 1040 HOISINGTON KOEGLER GROUP INC 02/28/202553206 024-028-8 Zoning Code Update-January 6,186.25 6,186.25Total for Check Number 53206: INCI IN CONTROL INC 02/28/202553207 S-INV02325 Service to Booster Station Panel 694.80 Page 6AP Checks by Date - Detail by Check Date (3/6/2025 9:36 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 694.80Total for Check Number 53207: 10556 INNOVATIVE OFFICE SOLUTIONS LLC 02/28/202553208 IN4769648 Supplies 118.64 118.64Total for Check Number 53208: AR-KIMB JOSEPH or HOLLY KIMBELL 02/28/202553209 PC 24-011 Escrow Refund PC 24-011 Zoning Code Amend 1,187.20 1,187.20Total for Check Number 53209: 10596 LB CARLSON LLP 02/28/202553210 245714 2024 Audit Services 1,120.00 245714 2024 Audit Services 1,120.00 245714 2024 Audit Services 1,120.00 245714 2024 Audit Services 1,263.00 245714 2024 Audit Services 587.00 245714 2024 Audit Services 1,120.00 6,330.00Total for Check Number 53210: 10486 MINNESOTA METRO NORTH TOURISM BUREAU02/28/202553211 022525 Quality Inn Jan 2025 Lodging Tax 1,273.00 022525 SpringHill Suites Jan 2025 Lodging Tax 6,480.75 7,753.75Total for Check Number 53211: 0600 NCPERS GROUP LIFE INS 02/28/202553212 315800032025 March Insurance 80.00 80.00Total for Check Number 53212: 0155 OFFICE OF MN IT SERVICES 02/28/202553213 W25010620 January Phones 750.62 750.62Total for Check Number 53213: UB*00769 SWATHI PALAKAYALA 02/28/202553214 Refund Check 013126-000, 1379 Arden View Drive 307.77 307.77Total for Check Number 53214: 1208 PREMIUM WATERS INC 02/28/202553215 610207-01-25 January Water 98.19 613317-01-25 January Water 50.64 148.83Total for Check Number 53215: 0811 RAMSEY COUNTY 02/28/202553216 EMCOM-012228 Fleet Support-Janaury 24.96 EMCOM-012264 911 Dispatch-Janaury 5,329.63 EMCOM-012281 CAD Services-Janaury 800.87 6,155.46Total for Check Number 53216: 6748 RELIANCE STANDARD 02/28/202553217 GL154938.0325 March Insurance 1,526.55 1,526.55Total for Check Number 53217: 7064 ROTARY CLUB OF ARDEN HILLS-SHOREVIEW02/28/202553218 Page 7AP Checks by Date - Detail by Check Date (3/6/2025 9:36 AM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 4732526 Q1 2025 Quarterly Dues 127.50 127.50Total for Check Number 53218: SRFC SRF CONSULTING GROUP INC 02/28/202553219 16750.00-15 Old Highway 10 Trail-January 3,573.88 3,573.88Total for Check Number 53219: 100,315.40Total for 2/28/2025: Report Total (70 checks): 230,477.06 Page 8AP Checks by Date - Detail by Check Date (3/6/2025 9:36 AM) Page 1 of 2 CONSENT ITEM – 8B MEMORANDUM DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director SUBJECT: 2024 Budget Carryovers Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion(s) to approve, table or deny the following: Carryover budget funds from 2024 to 2025 for equipment purchases delayed due to supply chain issues and infrastructure projects yet to be completed. Discussion Carryovers It has been past practice to permit the carryover from one year to the next of unspent monies for specific purposes so budget amounts are better matched with revenues and expenditures. Equipment purchases approved by Council in 2024 have not yet been received mainly due to supply chain issues. Several Lake Johanna Fire Department capital items have been delayed. Infrastructure projects normally take more than one year to finalize. Staff is asking for a reduction in the 2024 budget and a corresponding increase to the 2025 budget for the following items: Fund Account No. Amount Description Equipment Fund 408-48100-45800 $45,000 Replacement of Two 2021 Toro Z Lawn Mowers #473 & #474 LJFD Capital 412-48120-45500 $1,950 Tire Replacement LJFD Capital 412-48120-45200 $16,890 LJFD Station Capital PIR Fund 411-48540-45900 $530,000 2024 PMP PIR Fund 411-48537-45900 $151,120 Lexington Avenue – Ramsey County project PIR Fund 411-48321-45900 $193,000 Mounds View High School Trail PIR Fund 411-48321-33422 $450,000 SRTS Grant - Mounds View High School Trail Water Fund 601-48537-33422 $500,000 State Grant – Lexington Ave Watermain Page 2 of 2 Budget Impact No impact from carryovers as the request is for budget funds to be moved from 2024 to 2025 so they match up better with corresponding costs. Attachments None Page 1 of 1 CONSENT ITEM – 8C MEMORANDUM DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Appointment of Derek Hilding to the Parks, Trails and Recreation Committee Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motion to approve, table or deny the following: • Approving Resolution 2025-023 Appointing Derek Hilding to the Parks, Trails and Recreation Committee (PTRC). Background/Discussion Staff received an application from Derek Hilding and an interview was conducted by PTRC Staff Liaison Recreation Supervisor Matt Johnson, PTRC Council Liaison Emily Rousseau, and PTRC Vice Chair Liz Johnson and it is recommended to appoint Mr. Hilding to the PTRC. Staff requests the City Council consider approval to appoint Derek Hilding to the PTRC for a term ending December 31, 2027. Budget Impact N/A Attachments Attachment A: Resolution 2025-023 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-023 RESOLUTION APPOINTING DEREK HILDING TO THE CITY OF ARDEN HILLS PARKS, TRAILS AND RECREATION COMMITTEE (PTRC) WHEREAS, the City Council appoints residents to serve in an advisory capacity to the various Commissions or Committees of the City. NOW THEREFORE, BE IT RESOLVED that the Arden Hills City Council appoints Derek Hilding to the Parks, Trails and Recreation Committee (PTRC) for a term expiring December 31, 2027. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF MARCH 2025. ____________________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 8D MEMORANDUM DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Acknowledgment for Ducks Unlimited North Suburban Ch. 239 to Hold Raffle/Bingo Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motion(s) to approve, table or deny the following: • Acknowledgment of the LG220 Application from Ducks Unlimited North Suburban Chapter 239 for a raffle and bingo to be held on May 3, 2025 at Welsch’s Big Ten with no waiting period. Background/Discussion Ducks Unlimited North Suburban Chapter 239 has submitted a request again this year for authorization to hold a raffle and bingo to raise money for the national Ducks Unlimited charitable organization, whose mission is to protect, preserve and enhance North America’s wetland and associated upland habitat. Per Minnesota’s Lawful Gambling regulations, they are required to obtain acknowledgment from the City. This does not require a permit or license from the City as it is not a premise permit. As part of the requirement of LG220 Application for Exempt Permit, the City must formally acknowledge the application with no waiting period, with a 30-day waiting period, or deny the application. Staff recommends the City Council approve a motion acknowledging the LG220 Application for Exempt Permit to conduct bingo and a raffle with a drawing date of May 3, 2025, with no waiting period. Budget Impact N/A Attachments Attachment A: LG220 application Attachment B: Non-profit letter Page 1 of 2 CONSENT ITEM – 8E MEMORANDUM DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Authorization to Recruit for a Part-Time Communications Position Budgeted Amount: Actual Amount: Funding Source: $130,491 Grade 13 or Grade 11 Various Funds Council Should Consider Motions to approve, table, or deny the following: • Recruit for a part-time Communications Coordinator or part-time Senior Communications Coordinator position Background The City currently has a vacant Communications position. This position originally began as a part- time position in 2017 and had three different individuals fill the role until 2023 at which time the Council approved transitioning the position to a full-time position and authorized Staff to recruit for a Communications Coordinator or Senior Communications Coordinator position simultaneously. This was done in hopes of broadening the candidate pool, and candidates were directed to apply for one position only. The most qualified, single candidate from either the Communications Coordinator or Senior Communications Coordinator was brought forward to the Council for approval. While only seeking to fill one position, the process of posting for both positions provided more flexibility in the hiring process. The Personnel Committee reviewed the history of this position and has recommended the same with posting of both positions, but in a part-time capacity. Additionally, the job description has been modified to include providing coordination with Department Directors on researching and coordinating potential grant funding opportunities. Below is the anticipated process. Anticipated process: -Council approves authorization to begin the recruitment process -Staff posts for the position -Staff reviews applications and selects interview candidates -Staff will conduct necessary interviews of selected candidates and select a finalist -Staff will bring forward a finalist for official Council approval Page 2 of 2 Councilmembers have previously expressed an interest in being part of the interview panel for certain positions at City Hall; currently no Councilmembers are slated to be on the interview panel for this position. Should Council want to designate Councilmembers to attend they should do so with this authorization (it would need to be pulled from consent and approved). Budget Impact The most recent position, Senior Communications Coordinator, was a full-time, non-exempt, benefit eligible position and a budgeted total of $130,491 (this includes wages, payroll taxes, and benefits). It is proposed that the Communications position return to a part-time, non-benefit eligible position. This would not negatively impact the budget as the position was originally budgeted as a full-time, benefitted position for 2025. Should the City hire a part-time Senior Communications Coordinator, this position would be at a Grade 13 (hourly pay is $40.39 to $51.17). Should the City hire a part-time Communications Coordinator , this position would be at a Grade 11 (hourly pay is $35.95 to $45.54). It is anticipated that the position will work 22-27 hours per week but would receive PTO accrual and prorated holiday pay. Attachments Attachment A – Communications Coordinator Job Description Attachment B – Senior Communications Coordinator Job Description 1 CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Communications Coordinator Department: Administration Accountable to: City Administrator Positions Supervised: None Status: Part-time 22 – 27 hours per week February 2025 PRIMARY OBJECTIVES The Communications Coordinator is responsible for writing and coordinating day-to-day communications activities on behalf of the City of Arden Hills to City Departments, other governmental organizations, media outlets, community groups and citizens. The position will apply professional principles and judgment to assist with planning, leadership, and communications for the City of Arden Hills. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION Coordinate the City’s print, digital, cable, and web services to meet the goals, objectives, and timelines of the City Council and departments. Create and write original content and maintain consistent/uniform communications for the City’s news outlets, including the City’s newsletters press releases, and official mailings, which includes information gathering and interviewing internal staff and external organizations to develop newsletter articles, press releases, website postings, social media updates, etc. Note: this position will be expected to write the content of the City’s messaging, including, but not limited to, the City’s newsletter. Design, compile, and finalize the City’s newsletter and work with the City’s printing company to finalize and distribute the newsletter throughout the City. Stay up to date with City activities to include reviewing past and future meetings of the City Council and the City’s other commissions and committees, daily communication with other departments regarding newsworthy items, and monitoring outside news outlets and social media mediums for trending issues related to the City. Write, copy, coordinate, and update the City’s website as needed to ensure up-to-date information is being distributed as required. Ensure the City is compliant with Federal, State, and Local laws relating to the City’s communication to include website accessibility for individuals with disabilities (Section 508). Assist in the development and implementation of the City’s communication plan to include routine and ad hoc communications. Respond to media inquiries at the direction of the City Administrator or responsible Department Head. Assist the Community Development Department in creating, writing, and distributing information regarding the State of the City, open houses, and other informational events put on by the City. 2 Assist in coordinating the communications effort surrounding large projects, specifically, the TCAAP redevelopment project while working with outside parties (other government agencies, real estate development firms, etc.) to ensure a clear and consistent message is presented by the City. Perform intermediate professional work in the coordination and oversight of grant projects and programs. Maintain accurate records and assist in submittal of timely reports. Researches grant applications availability and assists in securing and sustaining funding. Must work closely with Department Heads. Manage the City’s social media presence. Other duties as assigned. EDUCATION and/or EXPERIENCE Bachelor's degree with coursework in communications, journalism, public relations, business administration or equivalent combination of education and experience. Minimum of three to five years experience in a communications role. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of the modern principles, practices, and methods involved in planning and implementing a communications program. Practical knowledge of information dissemination, graphic design, and media creation, such as, press releases, internal memos, and content layout. Skilled in desktop publishing, modern office equipment, web maintenance, and related software. Excellent writing skills. The ability to collaborate with other departments and take the lead on special projects. PHYSICAL DEMANDS This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally requires standing, walking, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). SPECIAL REQUIREMENTS Valid driver's license. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER ___________________________________________________________________ NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. __________________________________________________________________ 1 CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Senior Communications Coordinator Department: Administration Accountable to: City Administrator Positions Supervised: None Status: Part-time 22 – 27 hours per week February 2025 PRIMARY OBJECTIVES The Senior Communications Coordinator is responsible for creating, managing and leading City-wide communication efforts. This position will be charged with long-term strategy, high quality and accurate communication, and marketing projects, as well as, writing and coordinating day-to-day communications activities on behalf of the City, other governmental organizations, media outlets, community groups and citizens. The position will apply professional principles and judgment to lead planning, leadership, and communications for the City of Arden Hills. The Senior Communications Coordinator supports all City departments by directing the City’s communication and marketing efforts to facilitate two-way, symmetrical communication in a manner that reflects the City’s high professional standards. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION Coordinates the City’s print, digital, cable, and web services to meet the goals, objectives, and timelines of the City Council and departments. Develops communications standards and plans for the strategic goals of the City and works effectively with each depart to ensure they understand and implement the City’s goals surrounding communication. Develops and directs communication strategies for community engagement activities to improve overall performance, enhance the City’s image, and increase participation and awareness. Creates and writes original content and maintain consistent/uniform communications for the City’s news outlets, including the City’s newsletters, press releases, and official mailings, which includes information gathering and interviewing internal staff and external organizations to develop newsletter articles, press releases, website and social media updates, etc. Ensures the City is compliant with Federal, State, and Local laws relating to the City’s communication to include website accessibility for individuals with disabilities (Section 508). Writes, copies, coordinates, and update the City’s website as needed to ensure up-to-date information is being distributed as required. Serves as main system administrator for the website (Civic Plus). Facilitates relationships with the media, and proactively identifies and capitalizes on communication opportunities. Responds to media inquiries at the direction of the City Administrator or responsible Department Head. Stays up to date with City activities to include reviewing past and future meetings of the City Council and the City’s other commissions and committees, daily communication with other departments regarding newsworthy items, and monitoring outside news outlets and social media mediums for trending issues related to the City. 2 Leads the efforts in creating, writing, and distributing information regarding the State of the City, open houses, and other informational events put on by the City. Leads in coordinating the communications effort surrounding large projects, specifically, the TCAAP redevelopment project while working with outside parties (other government agencies, real estate development firms, etc.) to ensure a clear and consistent message is presented by the City. Perform intermediate professional work in the coordination and oversight of grant projects and programs. Maintain accurate records and assist in submittal of timely reports. Researches grant applications availability and assists in securing and sustaining funding. Must work closely with Department Heads. Other duties as assigned. EDUCATION and/or EXPERIENCE Bachelor's degree with coursework in communications, journalism, public relations, business administration or equivalent combination of education and experience. Master’s degree preferred. Minimum of five or more years of experience in a communications role. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of the modern principles, practices, and methods involved in planning and implementing a communications program. Practical knowledge of information dissemination, graphic design, and media creation, such as, press releases, internal memos, and content layout. Skilled in desktop publishing, modern office equipment, web maintenance, and related software. Excellent writing skills. The ability to collaborate with other departments and take the lead on special projects. PHYSICAL DEMANDS This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally requires standing, walking, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). SPECIAL REQUIREMENTS Valid driver's license. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER ___________________________________________________________________ NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. __________________________________________________________________ Page 1 of 2 CONSENT ITEM – 8F MEMORANDUM DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Lake Johanna Fire Department Station Funding Budgeted Amount: Actual Amount: Funding Source: N/A N/A Electric Franchise Fees within Public Safety Capital Fund Council Should Consider Motion to approve, table, or deny the following: • Resolution 2025-024 relating to the Minnesota Department of Public Safety Grant Funding Assistance for the Lake Johanna Fire Department (LJFD) project matching funds. Background On February 10, 2025, the Council approved Resolution 2025-021 for the Lake Johanna Fire Department headquarters project to demonstrate evidence of matching funds to the Minnesota Department of Public Safety. This resolution is necessary to receive the $6.37 million in State grant funding for the station construction. This grant shall be used to construct, furnish, and equip a facility on land owned by the Lake Johanna Fire Department Headquarters Board to provide emergency fire and medical services. Since the approval, the Cities and LJFD were notified by the State that there was phrasing absent within the resolution that will be required before moving forward with receipt of grant funds. A redlined version of the previously approved resolution is included with this memo as Attachment A. The Shoreview and North Oaks City Councils were asked to approve this same amended template resolution. Currently, Arden Hills’ share of expenses to the LJFD are 24.2 percent based on the 2025 Cost Share formula; the City’s share of the project would be the total, less State funding, and we would be responsible for 24.2 percent of the costs. The following shows the breakdown of the Page 2 of 2 total project cost of $16,381,169 for the purposes of this resolution: • State of MN: $6,370,000 • City of Shoreview: $6,156,869 (61.5%) • City of Arden Hills: $2,422,703 (24.2%) • City of North Oaks: $1,431,597 (14.3%) There will be project costs incurred in 2026 that will be calculated for each cities proportional amount based on the cost share percentages at the time of invoicing for construction using the formula as defined in the JPA as 25% population, 25% households, 40% fire calls, and 10% assessed value. The cost share percentage will not fluctuate for the duration of financing terms of each respective city whatever that period may be. Below is a five-year history of cost share percentages: Budget Impact The City had been slowly stepping up its increases to its Public Safety Capital Fund to support the upcoming construction of the station and avoid large levy spikes. On December 9, 2024, the City Council adopted the 2025-2029 CIP budget which included franchise fee assumptions of $435,000 annually to offset debt service for the new fire station. Attachment Attachment A: Redlined Resolution 2025-021 Minnesota Department of Public Safety Attachment B: Clean Resolution 2025-024 Minnesota Department of Public Safety 1 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-021 RESOLUTION FOR MINNESOTA DEPARTMENT OF PUBLIC SAFETY GRANT FUNDING ASSISTANCE FOR LAKE JOHANNA FIRE DEPARTMENT PROJECT BE IT RESOLVED that under the provisions contained in Minnesota Laws of 2023 Regular Session, Article 1, Section 9, Subdivision 14, the State of Minnesota has allocated $6,370,000.00 to Lake Johanna Joint Powers Board (“Board”) for a grant to complete the proposed project described as a grant to the Lake Johanna Fire Department Headquarters Board, a joint powers entity established under agreement by the cities of Arden Hills, North Oaks, and Shoreview, for a public safety facility to house the Lake Johanna Fire Department. This appropriation is to construct, furnish, and equip a facility on land owned by the Lake Johanna Fire Department Headquarters Board to provide emergency fire and medical services. BE IT FURTHER RESOLVED that the Lake Johanna Joint Powers Board has the legal authority to apply for financial assistance, and the institutional, administrative, and managerial capability to ensure adequate acquisition, construction, maintenance, and protection of proposed projectmanagement of contracts for space needs assessment and design contractors and vendors. BE IT FURTHER RESOLVED that the project cost is estimated for: Construction (including contingency) $13,619,069 Furnishing and Equipment $2,762,100 Total $16,381,169 BE IT FURTHER RESOLVED Board will provide any required matching funds in addition to the State grant and that the source of Board’s matching funds shall be from the cities of Arden Hills, North Oaks, and Shoreview, and will not include other State funding sources in the following prorated percentages based on the 2025 cost share formula and may be adjusted in 2026 as outlined in the Joint Powers Agreement: Arden Hills 24.2% North Oaks 14.3% Shoreview 61.5% BE IT FURTHER RESOLVED the Board hereby pledges to complete the project or phase if it exceeds the total funding provided by the proposed $6,370,000 grant from the Minnesota Department of Public Safety. 2 BE IT FURTHER RESOLVED that the City of Arden Hills has the financial capability to provide any required matching funds and that the source of City’s matching funds shall be $2,422,703 allocated from the Fire Station #1 Capital Improvement fund, and will not include other State funding sources. BE IT FURTHER RESOLVED that the Board has not incurred any reimbursable expenses prior to the effective date of the agreement. BE IT FURTHER RESOLVED that the Board has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the Board may enter into an agreement with the State of Minnesota for the above referenced project, and that the Board certifies that it will comply with all applicable laws and regulations as stated in the contract agreement. NOW, THEREFORE BE IT RESOLVED that the Arden Hills member of the Lake Johanna Fire Department Board of Directors and the Lake Johanna Fire Department Headquarters JPA is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the City of Arden Hills. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF MARCH 2025. ______________________________ David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. 1 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-024 RESOLUTION FOR MINNESOTA DEPARTMENT OF PUBLIC SAFETY GRANT FUNDING ASSISTANCE FOR LAKE JOHANNA FIRE DEPARTMENT PROJECT BE IT RESOLVED that under the provisions contained in Minnesota Laws of 2023 Regular Session, Article 1, Section 9, Subdivision 14, the State of Minnesota has allocated $6,370,000.00 to Lake Johanna Joint Powers Board (“Board”) for a grant to complete the proposed project described as a grant to the Lake Johanna Fire Department Headquarters Board, a joint powers entity established under agreement by the cities of Arden Hills, North Oaks, and Shoreview, for a public safety facility to house the Lake Johanna Fire Department. This appropriation is to construct, furnish, and equip a facility on land owned by the Lake Johanna Fire Department Headquarters Board to provide emergency fire and medical services. BE IT FURTHER RESOLVED that the Lake Johanna Joint Powers Board has the legal authority to apply for financial assistance, and the institutional, administrative, and managerial capability to ensure adequate acquisition, construction, maintenance, and protection of proposed project. BE IT FURTHER RESOLVED that the project cost is estimated for: Construction (including contingency) $13,619,069 Furnishing and Equipment $2,762,100 Total $16,381,169 BE IT FURTHER RESOLVED Board will provide any required matching funds in addition to the State grant and that the source of Board’s matching funds shall be from the cities of Arden Hills, North Oaks, and Shoreview, and will not include other State funding sources in the following prorated percentages based on the 2025 cost share formula and may be adjusted in 2026 as outlined in the Joint Powers Agreement: Arden Hills 24.2% North Oaks 14.3% Shoreview 61.5% BE IT FURTHER RESOLVED the Board hereby pledges to complete the project or phase if it exceeds the total funding provided by the proposed $6,370,000 grant from the Minnesota Department of Public Safety. 2 BE IT FURTHER RESOLVED that the City of Arden Hills has the financial capability to provide any required matching funds and that the source of City’s matching funds shall be $2,422,703 allocated from the Fire Station #1 Capital Improvement fund, and will not include other State funding sources. BE IT FURTHER RESOLVED that the Board has not incurred any reimbursable expenses prior to the effective date of the agreement. BE IT FURTHER RESOLVED that the Board has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the Board may enter into an agreement with the State of Minnesota for the above referenced project, and that the Board certifies that it will comply with all applicable laws and regulations as stated in the contract agreement. NOW, THEREFORE BE IT RESOLVED that the Arden Hills member of the Lake Johanna Fire Department Board of Directors and the Lake Johanna Fire Department Headquarters JPA is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the City of Arden Hills. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF MARCH 2025. ______________________________ David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Page 1 of 2 CONSENT ITEM – 8G MEMORANDUM DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Elena Fransen, Senior Planner SUBJECT: Planning Case #24-018 – Trident Development Final Plat Recording Extension Request Council Should Consider Motions to approve, table, or deny the following: • A 92-day extension until June 13, 2025 for recording of Final Plat for Trident Development based on the City Council approval of Planning Case 24-018 on January 13, 2025. Background On January 13, 2025, the City Council approved a Master and Final Planned Unit Development, Final Plat, Site Plan Review, Conditional Use Permit and Easement Vacation for Trident Development (“Developer”) at 1700 Highway 96 W. The project was approved with 33 conditions. The project would subdivide the property into two conforming lots, to facilitate construction of a 162,819 square foot, 119-unit multiple family dwelling on an approximately 41.10-acre property, and construct additional parking for the existing house of worship. One of the conditions of approval requires the Applicant to enter into a Development Agreement prior to the release of the Final Plat for recording. The Final Plat approval requires that the owner or subdivider shall file with the city administrator seven (7) copies of the final plat not later than three (3) months after the date of approval of the preliminary plan; otherwise, the preliminary plan and final plat shall be considered void unless an extension is requested in writing by the subdivider and for good cause granted by the City Council. The Developer has submitted a 92-day extension request in writing for the City Council to consider (Attachment A) until June 13, 2025 to file the Final Plat with Ramsey County. Options and Motion Language Staff has provided the following motion language for this case. Page 2 of 2 1. Approval: Motion to approve the 92-day Final Plat Recording Extension for Trident Development based on the City Council approval of Planning Case 24-018 on January 13, 2025. 2. Denial: Motion to deny the 92-day Final Plat Recording Extension for Trident Development based on the City Council approval of Planning Case 24-018 on January 13, 2025: the City Council should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 3. Table: Motion to table the 92-day Final Plat Recording Extension for Trident Development based on the City Council approval of Planning Case 24-018 on January 13, 2025. Budget Impact N/A Attachments A. Final Plat Recording Extension Request Page 1 of 2 CONSENT ITEM – 8H MEMORANDUM DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Elena Fransen, Senior Planner SUBJECT: Planning Case #24-016– JJ & CBM Investments, LLC Planned Unit Development Amendment, 3776 Connelly Avenue Council Should Consider Motions to approve, table, or deny the following: • Amended Planned Unit Development Agreement for JJ & CBM Investments, LLC based on the City Council approval of Planning Case 24-016 on October 28, 2024. Background The City Council approved a Master and Final Planned Unit Development, Site Plan Review, and Conditional Use Permit for Rose Kukwa (“Applicant”), dba JJ & CBM Investments, LLC (“Developer”) at 3776 Connelly Avenue on July 22, 2024, for the redevelopment of the existing 11,000 square foot commercial building as an event center and restaurant subject to the 33 conditions. The Applicant submitted a land use application for a Planned Unit Development Amendment, proposing additional flexibility from exterior building materials. On October 28, 2024, the City Council approved a Planned Unit Development Amendment with four conditions. These changes require an Amendment to the Development Agreement between the City and the Developer. The City Attorney has prepared the Agreement and the document has been reviewed and approved by the Applicant and staff (Attachment A). Options and Motion Language Staff has provided the following motion language for this case. 1. Approval: Motion to approve the Amended Development Agreement for JJ & CBM Investments, LLC based on the City Council approval of Planning Case 24-016 on October 28, 2024. Page 2 of 2 2. Denial: Motion to deny the Amended Development Agreement for JJ & CBM Investments, LLC based on the City Council approval of Planning Case 24-016 on October 28, 2024: the City Council should identify findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 3. Table: Motion to table the Amended Development Agreement for JJ & CBM Investments, LLC based on the City Council approval of Planning Case 24-016 on October 28, 2024. Budget Impact N/A Attachments A. Amended Development Agreement 1 (reserved for recording information) FIRST AMENDMENT TO MASTER PLANNED UNIT DEVELOPMENT AGREEMENT AND PHASE I AND II – FINAL PLANNED UNIT DEVELOPMENT PLAN (Developer Installed Improvements) ELEGANT EVENT CENTER DEVELOPMENT (PC24-014) THIS FIRST AMENDMENT TO MASTER PLANNED UNIT DEVELOPMENT AGREEMENT AND PHASE I AND II – FINAL PLANNED UNIT DEVELOPMENT PLAN (“Amendment”) is dated ____________________, 2025, and is by and between the CITY OF ARDEN HILLS, a Minnesota municipal corporation (“City”), and JJ & CBM Investments, LLC (the “Developer”). RECITALS A. The City and Developer previously entered into a Master Planned Unit Development Agreement and Please I and II – Final Planned Unit Development Plan dated September 2 23, 2024 and recorded ___________, 2025 as Ramsey County Document No. _________________ (“Development Agreement/PUD”). B. The Developer is the fee owner of the property legally described on the attached Exhibit A (“Property”). C. Developer has requested an amendment to the Development Agreement/PUD regarding exterior finishes and materials and has requested flexibility for such. D. Pursuant to Paragraph 22D of the Development Agreement/PUD, any amendment to the Development Agreement/PUD must be in writing, signed by the parties and approved by written resolution of the City Council. E. The City Council has reviewed and approve the proposed application submitted by the Developer. NOW THEREFORE, in consideration of the premises and the mutual obligations of the parties hereto, the parties agree as follows: 1. The City hereby grants approval to the Developer’s request for an amendment to the Development Agreement/PUD subject to the following conditions: • The Conditions of Approval in Paragraph 2B be modified to reference the conditions listed in Resolution No. 2024-050 Approving a Planned Unit Development Amendment dated October 28, 2024; and • The Conditions of Approval in Paragraph 2C be modified to reference the amendments included in Resolution No. 2024-050 Approving a Planned Unit Development Amendment dated October 28, 2024. 2. The City hereby approves the additional Development Agreement/PUD Amendments as outlined in the Recitals above. 3. Developer shall comply with all applicable conditions of the original Development Agreement/PUD. 3 4. Except as otherwise specifically amended herein, the Development Agreement/PUD shall remain in full force and effect. This Amendment shall be binding on the parties, their successors, and assigns, and shall be recorded against the Property in the office of the Ramsey County Recorder as promptly as possible after it has been executed by the parties. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed this ____ day of March, 2025. [Signatures on the following pages.] 4 Signature page to FIRST AMEDMENT to Development Amendment Elegant Event Center CITY OF ARDEN HILLS By: _____________________________________ David Grant, Mayor (SEAL) By: _____________________________________ Jessica Jagoe Its City Administrator STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this ________ day of __________________, 2025, by David Grant and by Jessica Jagoe, respectively, the Mayor and City Administrator of the City of Arden Hills, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ______________________________________________ Notary Public 5 Signature page to FIRST AMEDMENT TO Development Agreement Elegant Event Center DEVELOPER: JJ & CBM Investments, LLC By:_______________________________________ _____________________________[print name] Its: ___________________________ STATE OF ___________ ) ) ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this _________ day of ___________________, 2025, by __________________, the ____________ of JJ & CBM Investments, LLC. ______________________________________________ Notary Public DRAFTED BY: LEVANDER, GILLEN & MILLER Professional Association 1305 Corporate Center Drive, Suite 300 Eagan, Minnesota 55121 Telephone: (651) 451-1831 6 MORTGAGE HOLDER CONSENT TO FIRST AMENDMENT TO DEVELOPMENT AGREEMENT Hiawatha National Bank, which holds two (2) mortgages on the subject property, the development of which is governed by the foregoing Development Agreement, which: the first mortgage is dated December 27, 2024 and recorded December 31, 2024 with the Ramsey County Recorder/Registrar as document number A5050799; the second mortgage is dated December 27, 2024 and recorded December 31, 2024 with the Ramsey County Recorder/Registrar as document number A5050802; agrees that the Development Agreement shall remain in full force and effect even if it forecloses on its mortgages. Dated this _____ day of ____________, 2025. ______________________________________ By: __________________________________ Its: STATE OF ___________ ) ) ss. COUNTY OF ___________ ) The foregoing instrument was acknowledged before me this _____ day of ___________, 2025, by ______________________________, the ________________________ of Hiawatha National Bank, a _______________________, on behalf of the entity. ________________________________________ Notary Public My Commission expires: ___________________ DRAFTED BY: LEVANDER, GILLEN & MILLER Professional Association 1305 Corporate Center Drive, Suite 300 Eagan, Minnesota 55121 Telephone: (651) 451-1831 7 EXHIBIT A TO DEVELOPMENT AGREEMENT Legal Description All that part of the Southwest Quarter of the Southeast Quarter of Section 27, Township 30, Range 23 lying West of the Easterly 832 feet thereof, and lying South of the Southerly line of the Minneapolis, St. Paul and Sault Ste. Marie Railroad Company’s Right of Way, and lying East of the Easterly Right of Way line of Trunk Highway No. 51, and lying Northerly of a line described as follows: Beginning at a point on the West line of the East 482 feet of said Southwest Quarter of the Southeast Quarter which is 344 feet North of the South line of said Southwest Quarter of the Southeast Quarter; thence running Northwesterly to a point which is located as follows: Beginning at a point on said South line of Southwest Quarter of the Southeast Quarter distant 132 feet East of the Southwest corner of said Southwest Quarter of Southeast Quarter; thence running Northerly at an angle of 90 degrees 16 minutes with said South line (as measured from East to North) a distance of 455.1 feet; thence Easterly at right angles 110 feet to the point which is the terminus of the line being described. Ramsey County, Minnesota. Abstract Property Page 1 of 1 CONSENT ITEM – 8I MEMORANDUM DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Resolution Appointing Planning Commission Members Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider • Resolution 2025-030 Appointing Nancy Jacobson and Jessica Birken as Regular Planning Commission Members and Donna Wiemann as an Alternate Planning Commission Member. Background/Discussion The Planning Commission has two openings for Regular Commissioners and one opening for an Alternate. Following completion of interviews of 7 applicants, it is the recommendation of Council Liaison Weber, Chair Collins, and Staff Liaison City Administrator Jagoe that Council appoint the following individuals to the Planning Commission with terms ending December 31, 2027: • Nancy Jacobson • Jessica Birken • Donna Wiemann – Alternate Attachment A: Resolution 2025-030 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-030 A RESOLUTION APPOINTING MEMBERS TO THE PLANNING COMMISSION WHEREAS, the City Council appoints residents to serve in an advisory capacity to the City Council regarding planning and zoning issues; and WHEREAS, the Planning Commission currently has two openings for Regular Planning Commission members and one opening for an Alternate. THEREFORE, BE IT RESOLVED that the Arden Hills City Council appoints the following individuals to the Planning Commission with terms expiring December 31, 2027: • Nancy Jacobson • Jessica Birken • Donna Wiemann - Alternate ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF MARCH 2025. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Julie Hanson, City Clerk Page 1 of 3 CONSENT ITEM - 8J MEMORANDUM DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: 2026 PMP Street & Utility Improvements Project – Feasibility Report and Professional Services Budgeted Amount: Actual Amount: Funding Source: $2,585,000 (CIP) TBD through feasibility study PIR, Special Assessments, Utility Funds, RCWD Grant Council Should Consider Motions to approve, table, or deny the following: • Resolution 2025-025, Ordering Preparation of the Feasibility Report for the 2026 PMP Street & Utility Improvements Project. • Accepting the proposal from Bolton & Menk in the amount not-to-exceed of $439,813 for the Feasibility Report, Design of plans and specifications, and construction administration of the 2026 PMP Street & Utility Improvements Project. • Geotechnical/pavement evaluation and environmental services with Braun Intertec Corporation for the Base Scope of Services in the amount of $34,725. • Special benefit appraisal services proposal with Nagell Appraisal & Consulting in the amount of $1,600. Background/Discussion The 2025-2029 Capital Improvement Program (CIP), identifies proposed street and utility improvements within the Karth Lake neighborhood area for 2026, the proposed project area can be seen in Attachment A. The proposed streets include Karth Lake Dr., Pleasant Drive (between south and north cul-de-sacs), Pleasant Dr. (Amble Dr. to south cul-de-sac), Pleasant Circle, Amble Drive (Karth Lake Dr to Lexington Avenue), Karth Lake Circle, and Cummings Park Drive, which includes approximately 132 properties adjacent to the street improvements. The City Council Work Session on February 10, 2025, included discussion of the anticipated scope of work, schedule and an initial estimate of costs for potential improvements within the Page 2 of 3 project area. Based on the discussion, Council was in favor to proceed with the project into the feasibility study phase. This will include a geotechnical evaluation, topographic survey of the corridor, an analysis of the existing sewer and water systems, preliminary design of the street and drainage improvements, public engagement, cost estimate, benefit appraisals and proposed assessments. The final Feasibility Report will be shared with Council at a later Work Session, the full anticipated scheduled can be seen below in this memo. Staff recommends approving Resolution 2025-025, Attachment B, to move ahead with preparation of the Feasibility Report for the 2026 PMP. Also, at the City Council Work Session on February 10, 2025, Council authorized staff to direct select Bolton & Menk to provide a proposal for professional services to include the feasibility report, design of plans and specifications, and construction administration. Since then, staff has received the proposal (Attachment C) and negotiated with the consultant to ensure the City will be receiving a quality project at a competitive cost. Bolton & Menk has been the engineering consultant on the 2021 PMP, the Old Snelling Street and Trail Improvement project (2022 PMP), and the 2024 PMP. These projects were very successful and overall City staff received positive feedback from residents involved. City staff has become familiar with Bolton & Menk’s team and Bolton & Menk is familiar with the City’s PMP project process and Assessment Policy. The Bolton & Menk proposal provided a clear and organized approach, a detailed project delivery schedule, and sufficient hours to complete a quality project and properly administer public engagement. Staff recommends accepting the proposal from Bolton & Menk in the amount not- to-exceed $439,813. During the feasibility study phase, a geotechnical evaluation is necessary to support the proposed improvements. Braun Intertec has provided a proposal with a fee not-to-exceed $34,725. City staff recommends approving the proposal. Also, during the feasibility study phase, property benefit appraisals will be conducted to support the special assessment rate. Nagell Appraisal & Consulting has provided a proposal in the amount of $1,600. Staff recommends approving the proposal. Preliminary Project Schedule The following is a preliminary project delivery schedule for the 2026 PMP project. A refined project schedule will be provided within the feasibility report. Resolution Ordering a Feasibility Report March 10, 2025 Approve Engineering Professional Services March 10, 2025 Informational Meeting/Open House #1 May 28, 2025 Work Session Discussion June 9, 2025 Accept Feasibility Report, Call for Hearing June 23, 2025 Improvement Hearing, Order Plans & Specs July 14, 2025 Work Session Discussion October 13, 2025 Informational Meeting/Open House #2 November 5, 2025 Work Session Discussion (if-needed) December 8, 2025 Approve Plans, Advertisement for Bids January 12, 2026 Call for Assessment Hearing February 9, 2026 Assessment Hearing March 9, 2026 Accept Bids and Award Construction Contract March 9, 2026 Start Construction April 20, 2026 Construction Final Completion November 15, 2026 Page 3 of 3 Budget Impact The 2025-2029 Capital Improvement Plan identifies the 2026 PMP Street & Utility Improvements Project with a budget of $2,585,000 with project funding sources consisting of the PIR fund, special assessments, sanitary sewer utility, water utility, surface water utility and the Rice Creek Watershed District Grant for surface water improvements. City staff will be pursuing funding through the Rice Creek Watershed District Stormwater Management Grant Program and will coordinate with Ramsey County if there is an opportunity for cost-share-related pond improvements. The total project cost estimate and proposed project funding sources will be further refined during preparation of the feasibility report. Funding Sources Budgeted Amount PIR $860,000 Special Assessments $860,000 Sanitary Sewer $145,000 Surface Water $500,000 Water $120,000 RCWD Grant (surface water)$100,000 Total:$2,585,000 The proposal provided by Bolton & Menk includes fees not-to-exceed $439,813 for professional services for the entire project through feasibility report, design and specifications and construction administration. If approved, Bolton & Menk will proceed with the feasibility study phase. Once complete, Council will review the Final Feasibility Report at a Work Session, then at a regular Council Meeting will choose to Accept the Feasibility Report and Call for an Improvement Hearing (Public Hearing). After the Improvement Hearing, Council will choose to Order Plans and Specifications and Bolton & Menk will continue with the project according to the Professional Services Agreement. Attachments Attachment A: Project Corridor Map Attachment B: Resolution 2025-025 Attachment C: Proposal from Bolton & Menk Attachment D: Proposal from Braun Intertec Corporation Attachment E: Proposal from Nagell Appraisal & Consulting To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-025 RESOLUTION ORDERING THE PREPARATION OF FEASIBILITY REPORT FOR THE 2026 PMP STREET & UTILITY IMPROVEMENTS PROJECT WHEREAS, the Capital Improvement Program for the City of Arden Hills identifies potential street and utility improvements; and WHEREAS, it is proposed to improve the following streets: Karth Lake Dr.; Pleasant Drive (between south and north cul-de-sacs); Pleasant Dr. (Amble Dr. to south cul-de-sac); Pleasant Circle; Amble Drive (Karth Lake Dr to Lexington Avenue); Karth Lake Circle; Cummings Park Drive; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS MINNESOTA: That the proposed improvement stated above shall be referred to as the 2026 PMP (Pavement Management Program) Street & Utility Improvements Project for study and that the Public Works Director/City Engineer is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF MARCH, 2025. _____________________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk Public Standard Form – MN Page 1 of 9 V202404 AGREEMENT FOR PROFESSIONAL SERVICES MN 2026 PMP STREET & UTILITY IMPROVEMENTS CITY OF ARDEN HILLS, MN and BOLTON & MENK, INC. This Agreement, made this 10th day of March, 2025, by and between CITY OF ARDEN HILLS, 1245 W. Highway 96, Arden Hills, MN 55112, (“CLIENT”), and BOLTON & MENK, INC., 12224 Nicollet Avenue, Burnsville, MN 55337, (“CONSULTANT”). WITNESS, whereas the CLIENT requires professional services in conjunction with 2026 PMP STREET AND UTILITY IMPROVEMENTS (“Project”) and whereas the CONSULTANT agrees to furnish the various professional services (the “Services”), including Basic Services and Additional Services as defined in Section I, as requested by the CLIENT. NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is agreed: SECTION I – CONSULTANT’S SERVICES A. The CONSULTANT agrees to perform the various Basic Services in connection with the Project as described in Exhibit A. B. Upon mutual agreement of the parties, professional services in addition to the Basic Services (the “Additional Services”) may be authorized as described in Paragraph IV.B, and when so authorized, shall be included with the Services to be provided under this Agreement. SECTION II - THE CLIENT'S RESPONSIBILITIES A. The CLIENT shall promptly compensate the CONSULTANT for the Services in accordance with Section III of this Agreement. B. The CLIENT shall place any and all previously acquired information related to the Project in its custody at the disposal of the CONSULTANT for its use. Such information shall include , but is not limited to: boundary surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency of all such information in performing services unless otherwise instructed, in writing, by CLIENT. C. The CLIENT will guarantee access to and make all provisions for entry upon public portions of the project and reasonable efforts to provide access to private portions and pertinent adjoining properties. D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the proposed project. E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to transmit instructions, receive instructions, receive information, interpret and define the CLIENT'S policies with respect to the project and CONSULTANT'S services. Public Standard Form – MN Page 2 of 9 V202404 F. The CONSULTANT’S services do not include legal, insurance counseling, accounting, independent cost estimating, financial advisory or “municipal advisor” (as described in Section 975 of the Dodd-Frank Wall Street Reform and Consumer Protection Act 2010 and the municipal advisor registration rules issued by the SEC) professional services and the CLIENT shall provide any such services as may be required for completion of the Project described in this Agreement. G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the Project. CONSULTANT will assist CLIENT with permit preparation and documentation to the extent described in Exhibit I. H. The CLIENT may hire, at its discretion, when requested by the CONSULTANT, an independent test company to perform laboratory and material testing services, and soil investigation that can be justified for the proper design and construction of the Project. The CONSULTANT shall assist the CLIENT in selecting a testing company. Payment for testing services shall be made directly to the testing company by the CLIENT and is not part of this Agreement. If CLIENT elects not to hire an independent test co mpany, CLIENT shall provide CONSULTANT with guidance and direction on completing those aspects of design and construction that require additional testing data. SECTION III - COMPENSATION FOR SERVICES A. FEES. 1. The CLIENT will compensate the CONSULTANT in accordance with Schedule of Fees for the time spent by CONSULTANT’S personnel in performance of the Services. Total fees for the Services shall not exceed $439,813.00 without the prior consent of CLIENT. See the attached Schedule 1 for Schedule of Fees applicable to this Agreement. 2. The preceding Schedule of Fees shall apply for services provided through December 31, 2025. Hourly rates may be adjusted by CONSULTANT, in consultation with CLIENT, on an annual basis thereafter to reflect reasonable changes in its operating costs and other market factors. Adjusted rates will become effective on January 1st of each subsequent year, upon written acceptance by CLIENT. 3. Rates and charges do not include sales tax. If such taxes are imposed and become applicable after the date of this Agreement CLIENT agrees to pay any applicable sales taxes. 4. The rates in the Schedule of Fees include labor, general business and other normal and customary expenses associated with operating a professional business. Unless otherwise agreed in writing, the above rates include vehicle and personal expenses, mileage, telephone, survey stakes and routine expendable supplies; and no separate charges will be made for these activities and materials. 5. Additional Services as outlined in Section I.B will vary depending upon project conditions and will be billed on an hourly basis at the rate described in Section III.A.1. 6. Expenses required to complete the agreed scope of services or identified in this paragraph will be invoiced separately, and include but are not limited to large quantities of prints; extra report copies; out-sourced graphics and photographic reproductions; document recording fees; special field and traffic control equipment rental; outside professional and technical assistance; geotechnical services; and other items of this general nature required by the CONSULTANT to fulfill the terms of this Agreement. CONSULTANT shall be reimbursed at cost plus an overhead fee (not-to-exceed 10%) for these Direct Expenses incurred in the performance of the work subject to the Total cost not to exceed fee or approved Additional Services. Public Standard Form – MN Page 3 of 9 V202404 B. PAYMENTS AND RECORDS. 1. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than monthly at the herein rates and terms. 2. If CLIENT fails to make any payment due CONSULTANT for Services and expenses within 45 days after date of the CONSULTANT'S invoice, a service charge of one and one-half percent (1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on any unpaid balance. 3. In addition to the service charges described in preceding paragraph, if the CLIENT fails to make payment for Services and expenses within 60 days after the date of the invoice, the CONSULTANT may, upon giving seven days' written notice to CLIENT, suspend Services and withhold project deliverables due under this Agreement until CONSULTANT has been paid in full for all past due amounts for Services, expenses and charges, without waiving any claim or right against the CLIENT and without incurring liability whatsoever to the CLIENT. 4. Documents Retention. The CONSULTANT will maintain records that reflect all revenues, costs incurred and the Services provided in the performance of the Agreement. The CONSULTANT will also agree that the CLIENT, State, or their duly authorized representatives may, at any time during normal business hours and as often as reasonably necessary, have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices of the CONSU LTANT which are relevant to this Contract for a period of six years. SECTION IV – GENERAL A. STANDARD OF CARE. Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT’S profession currently practicing under similar conditions. No warranty, express or implied, is made. B. CHANGE IN PROJECT SCOPE. In the event the CLIENT changes or is required to change the scope or duration of the Project from that described in Exhibit I, and such changes require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. To the fullest extent practical, the CONSULTANT shall give notice to the CLIENT of any Additional Services, prior to furnishing such Additional Services. The CONSULTANT shall furnish an estimate of additional cost, prior to authorization of the changed scope of work and this Agreement will be revised in writing. C. LIMITATION OF LIABILITY 1. Liability of CONSULTANT. CONSULTANT shall indemnify CLIENT from losses, damages, and judgments arising from third-party claims or actions relating to the Project only to the extent caused by the negligent acts, errors or omissions (whether in the performance of professional services or otherwise) of CONSULTANT or CONSULTANT’S officers, employees, or subconsultants occurring during the scope of CONSULTANT’s work on the Project and provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property. CONSULTANT’s obligation to indemnify the CLIENT and CLIENT’s officers and employees harmless does not include a duty to defend . This indemnification shall not apply to third-party claims or actions for consequential damages, lost revenues, increased expense, or lost profits, nor to any claim for punitive or exemplary damages . 2. Liability of Client. To the fullest extent permitted by law and subject to the maximum limits of liability set forth in Minnesota Statutes Section 466.04, CLIENT shall indemnify CONSULTANT from losses, damages, and Public Standard Form – MN Page 4 of 9 V202404 judgments (including reasonable attorneys’ fees and expenses of litigation) arising from claims or actions relating to the Project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, but only to the extent caused by the acts or omission of CLIENT or CLIENT’S employees, agents, or other consultants. This indemnification shall not apply to third-party claims or actions for consequential damages, lost revenues, increased expense or lost profits, nor to any claim for punitive or exemplary damages . 3. To the fullest extent permitted by law, CLIENT and CONSULTANT waive against each other, and the other’s employees, officers, directors, members, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to this Agreement, from any cause or causes. CLIENT waives all claims against individuals involved in the services provided under this Agreement and agrees to limit all claims to the CONSULTANT’s corporate entity. 4. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT because of this Agreement or the performance or nonperformance of services provided hereunder. D. INSURANCE 1. The CONSULTANT agrees to maintain, at CONSULTANT’S expense a commercial general liability (CGL) and excess or umbrella general liability insurance policy or policies insuring CONSULTANT against claims for bodily injury, death or property damage arising out of CONSULTANT’S general business activities. The general liability coverage shall provide limits of not less than $2,000,000 per occurrence and not less than $2,000,000 general aggregate. Coverage shall include Premises and Operations Bodily Injury and Property Damage; Personal and Advertising Injury; Blanket Contractual Liability; Products and Completed Operations Liability. 2. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, a single limit or combined limit automobile liability insurance and excess or umbrella liability policy or policies insuring owned, non-owned and hired vehicles used by CONSULTANT under this Agreement. The automobile liability coverages shall provide limits of not less than $1,000,000 per accident for property damage, $2,000,000 for bodily injuries, death and damages to any one person and $2,000,000 for total bodily injury, death and damage claims arising from one accident. 3. CLIENT shall be named Additional Insured for the above CGL and Auto liability policies, to the extent permitted by CONSULTANT’S insurers. 4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's compensation coverage together with Coverage B, Employer’s Liability limits of not less than $500,000 for Bodily Injury by Disease per employee, $500,000.00 for Bodily Injury by Disease aggregate and $500,000 for Bodily Injury by Accident. 5. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, Professional Liability Insurance coverage insuring CONSULTANT against damages for legal liability arising from a negligent act, error or omission in the performance of professional services required by this Agreement during the period of CONSULTANT’S services and for three years following date of final completion of its services. The professional liability insurance coverage shall provide limits of not less than $2,000,000 per claim and an annual aggregate of not less than $2,000,000 on a claims-made basis. Public Standard Form – MN Page 5 of 9 V202404 6. CLIENT shall maintain statutory Workers Compensation insurance coverage on all of CLIENT’S employees and other liability insurance coverage for injury and property damage to third parties due to the CLIENT’S negligence. 7. Prior to commencement of this Agreement, CONSULTANT will provide the CLIENT with certificates of insurance, showing evidence of required coverages. All policies of insurance shall contain a provision or endorsement that the coverage afforded will not be canceled or reduced in limits by endorsement for any reason except non - payment of premium, until at least 30 days prior written notice has been given to the Certificate Holder, and at least 10 days prior written notice in the case of non-payment of premium E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST. Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of construction cost will generally be based upon public construction cost information. Since the CONSULTANT has no control over the cost of labor, materials, compet itive bidding process, weather conditions and other factors affecting the cost of construction, all cost estimates are opinions for general information of the CLIENT and the CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that costs for project financing should be based upon contracted construction costs with appropriate contingencies. F. CONSTRUCTION SERVICES. It is agreed that the CONSULTANT and its representatives shall not at any time supervise, direct, control, or have authority over any contractor’s work, nor shall CONSULTANT have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at any Project site, nor for any failure of a Contractor to comply with Laws and Regulations applicable to that Contractor’s furnishing and performing of its work. CONSULTANT shall not be responsible for the acts or omissions of any Contractor. CLIENT acknowledges that on-site contractor(s) are solely responsible for construction site safety programs and their enforcement. G. USE OF ELECTRONIC/DIGITAL DATA. 1. Because of the potential instability of electronic/digital data and susceptibility to unauthorized changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a project deliverable for this Agreement or except as otherwise explicitly provided in this Agreement, all electronic/digital data developed by the CONSULTANT as part of the Project is acknowledged to be an internal working document for the CONSULTANT’S purposes solely and any such information provided to the CLIENT shall be on an “AS IS” basis strictly for the convenience of the CLIENT without any warranties of any kind. As such, the CLIENT is advised and acknowledges that use of such information may require substantial modification and independent verification by the CLIENT (or its designees). 2. Provision of electronic/digital data, whether required by this Agreement or provided as a convenience to the Client, does not include any license of software or other systems necessary to read, use or reproduce the information. It is the responsibility of the CLIENT to verify compatibility with its system and long-term stability of media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from third party use or any adaptation or distribution of electronic/digital data provided under this Agreement, unless such third party use and adaptation or distribution is explicitly authorized by this Agreement. Public Standard Form – MN Page 6 of 9 V202404 H. REUSE OF DOCUMENTS 1. Drawings and specifications and all other documents (including electronic and digital versions of any documents) prepared or furnished by CONSULTANT pursuant to this Agreement are instruments of service in respect to the Project and CONSULTANT shall retain an ownership interest therein. Upon payment of all fees owed to the CONSULTANT, the CLIENT shall acquire a limited license in all identified deliverables (including reports, plans, and specifications) for any reasonable use relative to the Project and the general operations of the CLIENT. Such limited license to Owner shall not create any rights in third parties. 2. CLIENT may make and disseminate copies for information and reference in connection with the use and maintenance of the Project by the CLIENT. However, such documents are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the Project or on any other project. Any reuse by CLIENT or, any other entity acting under the request or direction of the CLIENT, without written verification or adaptation by CONSULTANT for such reuse will be at CLIENT'S sole risk and without liability or legal exposure to CONSULTANT and CLIENT shall indemnify and hold harmless CONSULTANT from all claims, damages, losses and expenses including attorney's fees arising out of or resulting from such reuse. I. CONFIDENTIALITY. CONSULTANT agrees to keep confidential and not to disclose to any person or entity, other than CONSULTANT’S employees and subconsultants any information related to the Project obtained from CLIENT not previously in the public domain or not otherwise previously known to or generated by CONSULTANT. These provisions shall not apply to information in whatever form that comes into the public domain through no fault of CONSULTANT; or is furnished to CONSULTANT by a third party who is under no obligation to keep such information confidential; or is information for which the CONSULTANT is required to provide by law or authority with proper jurisdiction; or is information upon which the CONSULTANT must rely for defense of any claim or legal action. J. PERIOD OF AGREEMENT. This Agreement will remain in effect for the longer of a period of two (2) years or until such other expressly identified completion date, after which time the Agreement may be extended upon mutual agreement of both parties. K. TERMINATION. This Agreement may be terminated: 1. For cause, by either party upon 7 days written notice in the event of substantial failure by other party to perform in accordance with the terms of this Agreement through no fault of the terminating party. For termination by CONSULTANT, cause includes, but is not limited to, failure by CLIENT to pay amounts owed to CONSULTANT within 120 days of invoice and delay or suspension of CONSULTANT’s services for more than 120 days for reasons beyond CONSULTANT’S cause or control; or, 2. For convenience by CLIENT upon 7 days written notice to CONSULTANT. 3. Notwithstanding, the foregoing, this Agreement will not terminate under paragraph IV.K if the party receiving such notice immediately commences correction of any substantial failure and cures the same within 10 days of receipt of the notice. 4. In the event of termination by CLIENT for convenience or by CONSULTANT for cause, the CLIENT shall be obligated to the CONSULTANT for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination , computed in accordance with Section III of this Agreement. CONSULTANT shall deliver and CLIENT shall have, at its sole risk, right of use of any completed or partially completed deliverables, subject to provisions of Paragraph IV. H. Public Standard Form – MN Page 7 of 9 V202404 5. In event of termination by CLIENT for cause and in addition to any other remedies available to CLIENT, CONSULTANT shall deliver to CLIENT and CLIENT shall have right of use of any completed or partially completed deliverables, in accordance with the provisions of Paragraph IV.H. CLIENT shall compensate CONSULTANT for all undisputed amounts owed CONSULTANT as of date of termination. L. INDEPENDENT CONTRACTOR. Nothing in this Agreement is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the CONSULTANT or any of its employees as the agent, representative, or employee of the CLIENT for any purpose or in any manner whatsoever. The CONSULTANT is to be and shall remain an independent contractor with respect to all services performed under this Agreement. M. CONTINGENT FEE. The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from award or making of this Agreement. N. NON-DISCRIMINATION. The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. The CONSULTANT is an equal opportunity employer and federal contractor or subcontractor. Consequently, the parties agree that, as applicable, they will abide by the requirements of 41 CFR 60-1.4(a), 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a) and that these laws are incorporated herein by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. These regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The parties also agree that, as applicable, they will abide by the requirements of Executive Order 13496 (29 CFR Part 471, Appendix A to Subpart A), relating to the notice of employee rights under federal labor laws. O. ASSIGNMENT. Neither party shall assign or transfer any interest in this Agreement without the prior written consent of the other party. P. SURVIVAL. All obligations, representations and provisions made in or given in Section IV and Documents Retention clause of this Agreement will survive the completion of all services of the CONSULTANT under this Agreement or the termination of this Agreement for any reason. Q. SEVERABILITY. Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. R. CONTROLLING LAW. This Agreement is to be governed by the law of the State of Minnesota and venued in courts of Minnesota; or at the choice of either party, and if federal jurisdictional requirements are met, in federal court in the district in which the project is located. S. DISPUTE RESOLUTION. CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their rights under law. Any claims or disputes unres olved after good faith negotiations shall then be Public Standard Form – MN Page 8 of 9 V202404 submitted to mediation using a neutral from the Minnesota District Court Rule 114 Roster, or if mutually agreed at time of dispute submittal, a neutral from the American Arbitration Association Construction Industry roster. If mediation is unsuccessful in resolving the dispute, then either party may seek to have the dispute resolved by bringing an action in a court of competent jurisdiction. T. MINNESOTA GOVERNMENT DATA PRACTICES ACT (MGDPA). All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of the CONSULTANT’S performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.01, et seq . or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The Consultant agrees to abide by these statutes, rul es and regulations and as they may be amended. In the event the CONSULTANT receives a request to release data, it shall notify CLIENT as soon as practical. The CLIENT will give instructions to CONSULTANT concerning release of data to the requesting party and CONSULTANT will be reimbursed as additional services for its reasonable labor and other direct expenses in complying with any MGDPA request, but only to the extent that the request is not due to a negligent, intentional or willful act or omission by the CONSULTANT or other failure to comply with its obligations under this contract. [REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK. SIGNATURE PAGE FOLLOWS.] Public Standard Form – MN Page 9 of 9 V202404 SECTION V - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Agreement may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: CONSULTANT: Bolton & Menk, Inc. CLIENT’s Representative with authority for ordering engineering services and transmitting instructions: ATTACHMENTS: - Schedule 1 Schedule of Fees - Exhibit A Scope of Services Brad Fisher, Principal Engineer 03/10/2025 Submitted by Bolton & Menk, Inc. The following fee schedule is based upon competent, responsible professional services and is the minimum, below which adequate professional standards cannot be maintained. It is, therefore, to the advantage of both the professional and the client that fees be commensurate with the service rendered. Charges are based on hours spent at hourly rates in effect for the individuals performing the work. The hourly rates for principals and members of the staff vary according to skill and experience. The current specific billing rate for any individual can be provided upon request. The fee schedule shall apply for the period through December 31, 2025. These rates may be adjusted annually thereafter to account for changed labor costs, inflation, or changed overhead conditions. These rates include labor, general business, and other normal and customary expenses associated with operating a professional business. For projects with typical expenses and unless otherwise agreed, the above rates include vehicle and personal expenses, mileage, telephone, survey stakes, and routine expendable supplies; no separate charges will be made for these activities and materials. Expenses beyond typical project expenses, non-routine expenses, and expenses beyond the agreed scope of services, such as out of town travel expenses, long travel distances, large quantities of prints, extra report copies, outsourced graphics and photographic reproductions, document recording fees, outside professional and technical assistance, and other items of this general nature will be invoiced separately. Rates and charges do not include sales tax, if applicable.1 No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey assignments; the cost of this equipment is included in the rates for survey technicians. *Specialized role not classified above otherwise. **Highly specialized and industry expertise unique to the market or area of discipline. Employee Classification 2025 Hourly Billing Graduate Engineer $125-185 Design Engineer $125-196 Project Engineer $145-215 Senior Project Engineer $160-215 Project Manager $135-240 Senior Project Manager $188-273 Architect $186-267 Planner $125-168 Senior Planner $170-228 Landscape Designer $98-196 Landscape Architect $148-176 Senior Landscape Architect $160-268 Survey Technician1 $90-196 Graduate Surveyor $122-190 Licensed Project Surveyor $180-225 Technician $75-182 Senior Technician $125-212 Administrative/Corporate Specialists $68-175 Specialist*$100-230 Practice Expert**$145-363 Principal**$175-316 Senior Principal**$218-333 GPS/Robotic Survey Equipment1 NO CHARGE CAD/Computer Usage NO CHARGE Routine Office Supplies NO CHARGE Routine Photo Copying/Reproduction NO CHARGE Field Supplies/Survey Stakes & Equipment NO CHARGE Mileage NO CHARGE 2025 SCHEDULE OF FEES SCHEDULE 1 12224 Nicollet Avenue Burnsville, MN 55337 952-890-0509 | Bolton-Menk.com Contact: Brad Fisher, PE 612-759-7240 bradley.fisher@bolton-menk.com WE BELIEVE ALL PEOPLE SHOULD LIVE IN SAFE, SUSTAINABLE, AND BEAUTIFUL COMMUNITIES. FEBRUARY 26, 2025 2026 PMP STREET AND UTILITY IMPROVEMENTS EXHIBIT A 12224 Nicollet Avenue Burnsville, MN 55337 952-890-0509 | Bolton-Menk.com BOLTON & MENK IS AN EQUAL OPPORTUNITY EMPLOYER. Dear David, The City of Arden Hills has initiated the 2026 PMP Street and Utility Improvements project with the goal to rehabilitate various local streets and select trail segments, make improvements to select utilities, and clean sediment out of the various Karth Lake deltas located in the east-northeast portion of the city. This project will require a detailed analysis of the project area with technical design expertise to ensure the right solutions are developed into plans and specifications in an efficient manner. Like you, Bolton & Menk, Inc. takes great pride in designing and managing projects that are safe, sustainable, and functional. We understand what needs to be accomplished for the successful completion of the 2026 PMP Street and Utility Improvements project. TECHNICAL LEADERSHIP – This project requires a range of services, from topographic survey through construction — the city needs a consultant with the experience and expertise to manage them all. Bolton & Menk has successfully completed dozens of street and utility projects in the metro area in the last five years, in addition to recent projects for the City of Arden Hills. We are experts in resident outreach, building stakeholder consensus, and execution through the construction process. You can trust that when you put this project in our hands, miscommunication and costly mistakes will not happen. WE WATCH YOUR BOTTOM LINE – Choosing Bolton & Menk ensures the City of Arden Hills receives great value from every dollar spent. Proactive problem solving keeps small things small. This project team will build on past project experiences, both in the City of Arden Hills and surrounding communities, leading to increased project efficiency and an established understanding of the city’s standards and requirements for its street improvement projects. This project has a similar scope to previous projects in the city and we have experience completing all of the various scope items identified for this project. Based on these similarities to previous projects, our team can hit the ground running and begin providing value to the city right from the start. WE BRING AN EXPERIENCED TEAM – Municipal engineering is at the core of what we do. Our strength is derived from our talented and experienced staff, extensive project experience, and relationships with governmental and regulatory agencies. The Bolton & Menk team has successfully delivered street and utility projects for the City of Arden Hills each of the past two years. Our team was carefully selected to provide all the necessary services to successfully deliver this project. Having worked on several projects in Arden Hills previously, I will play an active role in the project’s progress and maintain communication with city staff. You can trust our proven team to continue to deliver projects in a manner the City of Arden Hills has learned to expect of Bolton & Menk. In continued service to the City of Arden Hills, we are excited at the opportunity to complete the 2026 PMP Street and Utility Improvements project. I will serve as your lead client contact and project manager. Please contact me at 612-759-7240 or Bradley.Fisher@bolton-menk.com if you have any questions regarding our proposal. Respectfully submitted, Bolton & Menk, Inc. Brad Fisher, PE Project Manager February 26, 2025 David Swearingen, PE Public Works Director/City Engineer City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 RE: Proposal for 2026 PMP Street and Utility Improvements EXHIBIT A We understand the street project areas include Karth Lake Drive from the west cul-de-sac to Pleasant Drive, Pleasant Drive from Amble Drive to the north cul-de-sac, Pleasant Circle from the west cul-de-sac to Lexington Avenue (CSAH 51), Amble Drive from Karth Lake Drive to Lexington Avenue, Amble Circle from Amble Drive to the north cul-de-sac, Karth Lake Circle from Hamline Avenue (CSAH 50) to the south cul-de-sac, and Cummings Park Drive from the west cul-de-sac to Lexington Avenue. The trail project area includes select trail segments on the east side of Cummings Park, connecting to the Lexington Avenue trail. The major project elements are anticipated to include roadway rehabilitation, select trail improvements, select storm structure replacements, select watermain replacements, select sanitary sewer rehabilitations, sediment removal at lake outlet locations, and ancillary improvements. The street project areas do not include any parallel sidewalks or trails, except for a trail along the south side of Cummings Park Drive. Based on city field notes, we understand that ADA improvements will only be implemented at two pedestrian ramp locations on the west end of Cummings Park Drive. The 2026 PMP Street and Utility Improvements project is identified within the City of Arden Hills’ current Capital Improvement Plan for construction in 2026. The project area is generally bound by Hamline Avenue to the west, Lexington Avenue to the east, County Road 96 W to the north, and County Road F to the south. The project area topography generally slopes towards Karth Lake. The project area is primarily residential with a park area separating the residential properties from the industrial properties surrounding Cummings Park Drive. The project areas were originally constructed as part of five platted developments identified in the RFP as having been completed primarily between 1977 and 1979 except for the Boston Scientific campus, which was re- platted in 2015. The project area includes approximately 132 properties adjacent to the street improvements. During development, the public utilities were constructed with polyvinyl chloride (PVC) sanitary sewer, ductile iron pipe (DIP) watermain, DIP sanitary forcemain, and reinforced concrete pipe (RCP) storm sewer. Karth Lake also includes a more recent installation of an outlet pump to manage the lake levels. Grit chambers were also added to some storm sewer outlet locations to capture sediment prior to getting to the lake. City staff indicated all record drawings are available for the project area. Since the infrastructure’s initial construction, city pavement management records indicate the most recent structural pavement improvement projects include: • Amble Drive – 1994 Reconstruction • Amble Circle, Karth Lake Drive, Pleasant Drive (between the north and south cul-de-sacs), and Pleasant Circle – 2003 Mill & Overlay • Cummings Park Drive and Pleasant Drive (from Amble Drive to the south cul-de-sac) – 2003 Reconstruction • Karth Lake Circle – 2007 Reclamation We have reviewed in detail the full request for proposals (RFP), proposed project improvements maps, storm sewer field inspection notes, watermain field inspection notes, and sanitary televising notes. Additionally, we have conducted our own field site visits to better understand the project area and identify potential unique project considerations. PROJECT UNDERSTANDING SUSTAINABLE SOLUTION ECONOMICALLY V I A B L E TECHNICALLY F E A S I B L E E N V I R O N M E N TALLY COMPATIBLE P U B L I C LY ACCEPTABLE 3 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSProject Understanding EXHIBIT A The current pavement condition index (PCI) ratings for the proposed project streets range from 17 to 40, except for Karth Lake Circle, which is rated 64. The street pavement surfaces are generally in poor condition and have seen an increased need for maintenance operations which all indicate the pavements are beyond their life cycle and in need of rehabilitation. As part of the feasibility stage of the project, the City of Arden Hills will enlist a geotechnical engineering consultant to complete pavement cores and shallow borings on the project streets and trails which will be used to develop a pavement evaluation report. The report will make recommendations for the rehabilitation method of each street and the trails. It is anticipated that a combination of mill and overlay and reclamation pavement rehabilitation methods will be utilized on the project. Sanitary sewer improvements will generally be limited to the replacement of castings and rings on sanitary structures and select spot repairs. City of Arden Hills Public Works staff televised the sanitary sewer mains in the project area and identified proposed sewer segments in need of trenchless repairs along with the proposed repair method. The Bolton & Menk project team will review the televising and confirm the identified repairs or make recommended adjustments for each identified sewer segment. It is anticipated that no work will be required on sewer service laterals. City public works staff conducted preliminary field inspections of the existing watermains and storm sewer in the project area and identified locations and methods for repairs and/or replacements. Watermain improvements will be limited to gate valve box adjustments, select gate valve replacements or additions, select hydrant replacements or additions, and possible relocation of the watermain along the south side of CSAH 96 which will also be evaluated. City staff indicated they will be completing a follow up field inventory to document all model 59 hydrants in the project areas that will be provided with the intent of replacing the hydrants and their leads. Based on the evaluated conditions, storm sewer improvements will be limited to catch basin/manhole casting adjustments, select structure replacements, potential rehabilitation of existing grit chambers, addition of new storm structure BMPs (such as including a sump and SAFL baffle) to capture sediment prior to entering the lake, rehabilitation to select storm pipe aprons, and riprap rehabilitation at select outlet locations. As part of the project, the city would also like to remove the accumulated sediment in Karth Lake at the five storm sewer outlet locations. The accumulated sediment quantity to be removed at each of the delta locations will be determined by completing a bathymetric survey. It is assumed that the accumulated sediment will generally be contained within an approximate 100-foot radius of the outlet location. Pond sediment sampling, testing, and analysis will be conducted consistent with MPCA standards based on its Managing Dredge Materials Best Management Practice Guidance to determine the MPCA management level necessary for landfilling the excavated material generated from dredging the ponds. Easements exist over the storm sewer outlets, however, the grades down to the lake and private landscaping features may make access to each location difficult or infeasible within the existing easements, especially as it relates to trucking out the excavated sediment. Further, it is noted that completely draining the lake to accommodate the sediment removal is likely not possible and would therefore require specialty construction methods to conduct the operations. These potential obstacles will be evaluated in detail through the feasibility study to determine the practicality and options for the sediment removal operation, as well as identified storm sewer improvements at these locations. 4 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSProject Understanding EXHIBIT A The Karth Lake Improvement District (KLID) consists of Karth Lake’s lakefront property owners. The KLID board developed the Karth Lake Management Action Plan and through consultation with the Rice Creek Watershed District (RCWD), have completed studies which have collectively identified various improvements in and around Karth Lake. Karth Lake does not have an emergency overflow route and would lead to flooding without management of the lake levels. A pump was installed and is operated by the city to manage the lake level within an approximately 2-foot bounce level. The KLID modeled the pump operations and has made a recommendation to revise operations to limit the lake to a 6-inch bounce level. Options to implement this improvement to the pumps will be evaluated during the feasibility stage of the project and the selected option will be incorporated during final design. Additional improvements identified to Karth Lake include a stormwater BMP retention pond to be constructed at the southeast side of the lake to treat surface water runoff from Cummings Park prior to entering the lake, retaining wall replacement to alleviate erosion into the lake surrounding the failing timber retaining wall near the outlet pump, and installation of sump structures with SAFL baffles to the last storm structure in the street prior to outletting to the lake at the two locations currently without pretreatment. Each of these three items are expected to be eligible for RCWD grants and applications will be developed to assist with potentially obtaining said funds as part of the project process. RCWD rules will require consideration on the project, though based on the project being primarily rehabilitated, we understand these rules will not have a significant influence on the project design given the proposed scope. Bolton & Menk’s project team will work to identify what potential additional BMP measures will be required based on their rules and how they apply to the project. In addition to reviewing the project documentation, we have visited the site and considered the roadway rehabilitation process, the existing curb and gutter, pavement condition, and drainage improvements. Based on review of the National Wetland Inventory (NWI) and Public Waters Inventory (PWI), wetland delineations and associated permitting will be necessary for the sediment removal work and the other storm sewer improvement work in/around Karth Lake. Additionally, our site visit indicated a few specific locations to be analyzed further during the project development: • Potential drainage issues, particularly in select segments of existing curb and gutter • Significant pavement deterioration in areas that may require additional subsurface evaluations • Potential realignment of the trail crossing on Cummings Park Drive We understand communication is critical in all aspects of the project. We will follow the city’s public involvement process and work closely with city staff throughout all project phases to keep you informed and educated on the design taking place. We will provide requested updates to the city council and work with residents from preliminary design through construction to help assist with their questions and specific needs. We also understand the city’s desire to minimize consultant amendments, and as such, we invested significant due diligence in preparation of this proposal in hopes of flushing out potential changes before they ever occur. It is never our goal to encumber additional services on a project. Our project team strives to achieve a successful but unsurprising project delivery process. Ka r t h L a k e Ka r t h L a k e N ursery Hill Lane Amble RoadArden View Cour t Wynridge Driv e W y n c r est Lane W y n c r e s t C o urt Indian Oaks Trail A mble Drive Karth Lake Drive Pleasant Circle Innovation Way Cummings Park Drive Quality Drive K a r t h L a k e C i r c l e Pl e a s a n t D r i v e Pleasant DriveNursery Hill Lane Amble RoadArden View Cour t Wynridge Driv e W y n c r est Lane W y n c r e s t C o urt Indian Oaks Trail A mble Drive Karth Lake Drive Pleasant Circle Innovation Way Cummings Park Drive Quality Drive K a r t h L a k e C i r c l e Pl e a s a n t D r i v e Pleasant Drive 51 50 96 Karth Lake ParkKarth Lake Park LEGEND Existing Trails Street Project Area Trail Project Area 5 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSProject Understanding EXHIBIT A BRAD FISHER, PE Project Manager Brad will oversee the project team and manage overall project delivery. He will establish and maintain communication with city staff so the City of Arden Hills' needs are met during design and construction. Brad will also lead project design, focusing on quality control and quality assurance, and guide the plan and specification preparation. Brad is a municipal project manager who began his career in 2010 before joining Bolton & Menk in 2014. He has worked on many municipal projects consisting of roadway design, including municipal State Aid design and utilities such as sanitary sewer, water main, and storm sewer. Brad is passionate about listening to his clients’ needs and delivering their vision. He completes project planning, design, preparation of construction plans and specifications, and overall project management. His design experience includes preliminary and final design, preliminary layout and design, preparation of feasibility reports, preparation of construction plans and specifications, preparation of quantity take-offs and cost estimates, and project documentation. Brad is diligent in working with multiple different work groups and subconsultants while managing the project budget to keep his projects on track. In addition to his design experience, Brad has experience providing successful construction administration services on various projects. He has expertise in the evaluation of concrete pavement, determination of rehabilitation feasibility, and the implementation of concrete pavement rehabilitation (CPR) methods and repairs. MIKE WALTMAN, PE Principal-in-Charge Mike will provide close coordination with the City of Arden Hills and project partners. He will be responsible for overall team management, monitoring progress, schedule, and budget to ensure critical issues are promptly addressed. Mike began his engineering career in 2006. Stemming from eight years of construction inspection experience early in his career, Mike manages municipal infrastructure projects and supports cities in pursuit of their goals. As a municipal group leader, his expertise includes capital improvement planning, project programming, funding, conceptual design, feasibility reports, completing final design, and construction oversight. He has a passion for effectively managing all aspects of project budgets, from pursuing grant opportunities to administering projects to meet funding requirements, large and small. Mike's goal is client satisfaction, and he works hard to make that happen. Mike is constantly responsive and makes his clients a priority in daily operations. KEY PERSONNEL Bolton & Menk recognizes the value of a forward-looking project team that can anticipate project challenges, empathize with resident concerns, and build project consent through a creative and comprehensive analysis of improvement alternatives. The team we propose for the 2026 PMP Street and Utilities Improvement project has this experience. We have provided a brief background and description of key individual roles. These individuals have track records of successful projects and, just as importantly, are enthusiastic and committed to meeting and exceeding your expectations. 6 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSKey Personnel EXHIBIT A WORK PLAN AND PROJECT APPROACH TASK 1: PROJECT MANAGEMENT AND COORDINATION MEETINGS Bolton & Menk will designate Brad Fisher as the project manager to provide a single point of contact throughout the duration of the project and to conduct overall project management to keep the project on schedule and on budget. We will attend and coordinate the necessary meetings with city staff, as laid out in the project schedule. We will also attend and participate in up to five city council meetings or work sessions, as required for the project, to present project information. City Staff Project Kickoff Meetings and Design Coordination Meetings Bolton & Menk will conduct a feasibility kickoff meeting and a design kickoff meeting with city staff. At the meetings, we intend to revisit our project understanding and outline our approach to meeting the city’s project goals and determine any necessary initial meetings with other governing agencies. We will prepare to lead with the city’s vision during discussion with these agencies. Up to five subsequent design coordination meetings will be held to: • Review and discuss the technical design layout during the feasibility stage • Discuss 60, 90, and 100 percent plans • Determine one additional meeting with topic/need during the project development process To minimize consultant time for the city, we intend to host these meetings virtually. Rice Creek Watershed District (RCWD) Bolton & Menk has a rich history in designing, permitting, and constructing these types of projects, specifically in communities throughout the RCWD. We know what the RCWD will expect from us, and they are familiar with our permitting submittal packages. This translates to effective communication, uninterrupted project schedules, and cost savings for the City of Arden Hills. The City of Arden Hills can be assured the Bolton & Menk team will provide outstanding technical deliverables, exceptional leadership in public and stakeholder involvement, and superior project management in a timely and cost-effective manner. The detailed work plan below is outlined by tasks addressing all elements of the RFP. = COMMUNICATION 7 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSWorK Plan and Project aPProach EXHIBIT A Bolton & Menk will facilitate a meeting with RCWD staff to coordinate project goals early in the design process. Specifically, coordination will be required when the project’s proposed impervious area and sediment removal quantities are known. Coordination with the watershed on applicability and required information to include on anticipated grant submittals will also lead to more effective applications and hopefully translate to grant awards. We anticipate one additional meeting (two total meetings) prior to final permit submittal, if required, as well as written and verbal communication throughout design, to ensure project timelines are met. Karth Lake Improvement District (KLID) Bolton & Menk will facilitate a meeting with the KLID designated representatives to coordinate project goals, discuss constructibility, and determine the best approaches to implementation. It is assumed that the KLID will share their modeling and studies to date that support the changes to the Karth Lake pumping, specifically as it relates to the proposed bounce level. Private Utility Coordination We recognize the statutory requirement to conduct a utility coordination meeting during the design process. This will also be used to verify the accuracy of private utility locations identified in the survey drawing, coordinate with private utility owners regarding any improvements they wish to complete in conjunction with the project, and discuss known or potential conflicts between proposed public infrastructure and privately- owned utilities requiring relocation. We have included this scope and associated fee in our proposal to minimize potential for consultant driven contract changes later. Private utility organizations will also be invited to the preconstruction meeting so they will be engaged twice throughout the project process. It is our understanding that there is a communications project currently underway, or recently completed, that is upgrading existing facilities or installing new facilities within the project area. It is also our understanding that Xcel Energy has indicated their facilities may need to be upgraded in the project area. We will coordinate with all utility companies with facilities in the project area to understand their existing projects and proposed improvements. Similarly, should private utility owners identify a different location of their buried utilities from the location originally depicted based on provided maps, Bolton & Menk will re-draft the utility location based on maps provided by the utility owner to incorporate into the project plans. Drafting utilities based on plans is likely a reasonable approach given the limited public utility work on this project. We have also included these efforts in our proposed fee to minimize potential for consultant driven changes later. Should risks increase due to likely or known conflicts with major private utilities, Bolton & Menk can survey these private utilities for an additional fee upon city request. Our water resources team will review available studies related to the pumping operations of Karth Lake, including the modeling of the existing conditions which we understand has already been completed. TASK 2: DATA COLLECTION AND INFORMATION REVIEW Bolton & Menk will collect and review all the information made available by the city, as laid out in the RFP, including but not limited to city record plans, plat information, pavement condition ratings, sanitary sewer televising, watermain break/leak history, GIS database, field observations, and city design standards. Applicable information resulting from this review will be included in the base map that will be drafted for use in project design. Our water resources team will review available studies related to the pumping operations of Karth Lake, including the modeling of the existing conditions which we understand has already been completed. TASK 3: TOPOGRAPHIC SURVEY Bolton & Menk will conduct a field survey to create a base map identifying above- and below-ground existing features in electronic format at the locations indicated for full field survey below. Limited field survey is anticipated to be required on select locations only based on the anticipated project improvements. A bathymetric survey will be conducted on each of the five pond outlet locations in Karth Lake from the edge of water level to an approximate 100-foot radius around each outlet apron. The remaining street areas proposed for mill and overlay or reclamation rehabilitation methods will be drafted from curb line to curb line based on available aerial photograph and record drawing information. 8 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSWorK Plan and Project aPProach EXHIBIT A This collective base map will be used as the basis and background for final design. The full field survey will include the following at select locations identified below: • Submit Gopher State One Call tickets for field markings and maps along full topographic areas identified below; field markings will be collected on the ground via topographic survey • Submit Gopher State One Call ticket for field markings of all curb stops to be marked by city public works staff; curb stop locations will be collected via topographic survey and a file of the data will be provided for the city’s implementation into their citywide GIS system; city public works staff will identify any curb stops in need of adjustment as part of the project • Establish project control based on Ramsey County coordinate system, NAD 83 (2011 Adj.) with elevations based on NAVD 88 • Use county GIS parcel linework for right-of-way and property lines; easements will be added in an approximate manner based on available plat information • Collect field locations of existing conditions and utilities • Complete structure inventories on existing structures, including rim and invert elevations The full field survey will be completed at the following locations: • BMP 1 – Phase 2 at the southeast side of Karth Lake, adjacent to Cummings Park • Curb stops for each property adjacent to the proposed street improvements • Storm sewer structure replacement areas, which includes capturing the structures upstream and downstream from the subject structure and ground shots over the identified storm corridor • Collect location and rim elevations via GPS of all structures, gate valves, etc. in the street pavement (from curb to curb) of the street project areas to ensure all structures are identified for adjustment as part of the project • Set control points near the five storm outlet locations to Karth Lake for use in completing the bathymetric surveys and for use in construction to verify designed elevations are met • The two pedestrian ramp ADA improvement areas, extending back approximately 100 feet for potential trail/walk realignments • All proposed trail rehabilitation areas • The proposed retaining wall replacement and its surrounding area for potential improvements • The existing lake pump outlet system • The watermain loop north of Karth Lake Drive, within existing easements, along the south side of CR 96 for potential relocation The aerial survey will include the following efforts in street rehabilitation areas and all other areas not identified in the full field survey areas: • County GIS parcel linework will be used for right-of- way and property lines • Easements will be added in an approximate manner based on available plat information • Submit Gopher State One Call tickets for maps; utilities will be drawn in the base map in an approximate manner based on provided mapping • Existing curb lines will be depicted based on the aerial photography and available record drawings Bolton & Menk will also complete a bathymetric assessment of the five delta locations in Karth Lake to quantify the sediment to be removed in an approximate 100-foot radius around each outlet apron. The following further describes the scope of work: • Using a kayak, we will measure the depth to the top of sediment, then push the blunt-ended grade rod to the hard bottom and measure again; these depths are recorded, along with a GPS waypoint, for digital surface modeling ◦We will compare the measured hard bottom to the original as-built and/or design information (if available) and present to the city ◦If these elevations differ significantly, then a verification check may be appropriate 9 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSWorK Plan and Project aPProach EXHIBIT A • Our measurement technique also utilizes a depth finder attached to the kayak ◦Depending on when in the year the bathymetric data is collected, the sonar returns from vegetation can cloud the dataset; sonar data will be collected and further vetted for accuracy as digital surface datasets are compiled • Using AutoCAD tools, the collected data will be converted and compiled in a digital format ◦Surface models will be created to simply quantify the total accumulated volume; these models are also provided to the contractor, should they use automated equipment for sediment removal • For dry, or very shallow (less than two feet) ponds, traditional topographic survey methods will be used An electronic base map will be created and submitted to the city for review prior to initiating design work based on the field, aerial, and bathymetric surveys. It is assumed that no easement exhibits will be required for the project. If through the feasibility report, it is determined that work around storm aprons is required and/or access through easements from the street down to the lake is required, additional topographic survey would be required to shoot the entire easement corridor from house to house. This work is not included in our proposal but can be added for an additional fee at the time of authorizing final design. TASK 4: GEOTECHNICAL EVALUATION COORDINATION We have solicited a proposal from Braun Intertec on behalf of the city for geotechnical evaluation services on this project. It is assumed that geotechnical services will be provided by Braun for the project under a separate contract directly with the City of Arden Hills. Geotechnical services will include preliminary materials investigations by completing pavement cores and shallow borings throughout the proposed street and trail project corridors to provide recommendations on the proposed street improvements and utility construction. Additionally, Braun will conduct pond sediment sampling, testing, and analysis consistent with MPCA standards (Managing Dredge Materials Best Management Practice Guidance) at the five identified storm outlet locations to determine the MPCA management level necessary for landfilling of the excavated material generated from dredging the lake deltas. A geotechnical report will be developed with a summary of findings, including the recommended street improvements with proposed street section, bituminous mix designs, and other relevant construction recommendations. Braun has extensive experience performing these preliminary materials investigation tasks on other projects. They have worked with the City of Arden Hills on several recent projects and are well-versed in the city’s expectations. A full scope of services and assumptions from Braun is included in their proposal. The fee for this task includes Bolton & Menk’s work to coordinate the geotechnical evaluation with Braun, review the results, and provide recommendations for implementation of the results into the project’s proposed improvements. TASK 5: PUBLIC ENGAGEMENT Effective, consistent public engagement is a key component to the overall success of any project. Bolton & Menk’s extensive communications capabilities allow us to provide you with a tailored approach to engagement that is organized, efficient, and proactive. Bolton & Menk will engage the public and provide a forum for valuable project discussion. We will work with city staff to send out a letter with preliminary project information notifying residents of the upcoming project and directing them to take an online survey/questionnaire to identify key project issues and concerns from residents and businesses during the feasibility phase of the project. This information will be incorporated in the feasibility report. We will conduct an open-house style public informational meeting during the final design of construction plans to inform residents of the proposed improvements. We will solicit comments and input from residents. These comments will be discussed with city staff and incorporated into the project design, as directed. 10 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSWorK Plan and Project aPProach EXHIBIT A Bolton & Menk will conduct a second public informational meeting prior to the start of construction and prior to the assessment hearing. This meeting will focus on what to expect during the construction process, schedule, access, and impacts. The open house will discuss the construction staging plan and estimated duration, access considerations during the utility construction, and what residents may see during construction to plant the seeds of what they can anticipate in advance. The meeting will also include final assessment information to answer any related questions prior to the assessment hearing. Bolton & Menk will develop and bring all applicable meeting materials, including invitations/notices, boards, handouts, and sign- in sheets. TASK 6: FEASIBILITY STUDY Work under this task includes identifying proposed improvements, identifying issues or risks to the project’s success requiring greater exploration during final design, and communication of these elements to project stakeholders. We will perform high-level preliminary design (to approximately 15 percent design level) to prepare a schematic of the proposed project improvements as directed by the city. Further evaluation of the stormwater BMP retention pond may be required, including model development, execution, and validation. This schematic design will include both proposed roadway and utility improvements and will be used to determine if the project is necessary, feasible, and cost- effective. As part of the feasibility task, we will review existing pumping operations as recommended by the Karth Lake Improvement District Board for direction on implementation of updates into the project. A site visit with city personnel will be conducted to assist with this evaluation, determine the existing pump setup, and identify options for rehabilitation or replacement. A meeting will be held with the city, RCWD, KLID, and MnDNR, if needed, to discuss the existing and proposed pumping scenario and project goals and to outline permitting requirements. Up to three alternatives will be developed for modifications to the pumping configurations. Our team will also provide risk assessments and recommendations regarding the existing storm aprons that are perpetually underwater. Our water resources team lead will perform a field visit of each storm apron location, analyze each location, and provide risks and recommendations for inclusion in the feasibility report. Implementation of any potential recommendations resulting from the risk assessment are not included in this proposal, but a revised scope and fee can be provided if the city decides to implement such improvements. We will deliver a feasibility report that discusses each individual project segment, the research and analysis that was performed, the alternatives considered, and the cost estimate for the recommended improvements. It is our understanding that the project is proposed to be funded entirely with local funds and potential grant funds, if obtained, and no state or federal contract requirements will be necessary. Additionally, a preliminary assessment roll will be prepared for the preliminary schematic in compliance with the requirements of the city’s Special Assessment Policy and Minnesota Statutes Chapter 429. The city’s policy states that the city will assess 50 percent of the costs associated with bituminous overlay for a typical residential zoned street section on a unit basis and 70 percent for commercial/industrial zoned properties. The city requested approaching assessments for this project by completing property appraisals during the feasibility study to support the measured benefit to the assessable properties. We have solicited a proposal from a property appraiser on behalf of the city for property appraisal services on this project. It is assumed that the benefit appraisal services will be provided by the property appraiser for the project under a separate contract directly with the City of Arden Hills. The project appraisals will be evaluated based on the improvement type (rehabilitation method) and property type (residential or industrial) receiving the benefit to develop an assessment rate or a range of assessment rates for each situation. It is anticipated that the median value would be used for comparison purposes if a range is provided. 11 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSWorK Plan and Project aPProach EXHIBIT A The feasibility report will include a review of the calculated assessment rate per the assessment policy, the determined appraisal rates, and special assessment rates applied to past projects in the City of Arden Hills. City staff will review anticipated special assessments with the city council at a work session prior to finalizing the feasibility report. The final feasibility report will be presented at a city council meeting. TASK 7: FINAL DESIGN Final design and construction plans will be completed in AutoCAD Civil 3D and developed in coordination with city staff. Major design components will include: • Removals/existing conditions plans, including locations of all existing utilities identified in the field survey or as mapped based on subsequent utility coordination • Typical sections • Standard details • Erosion control plan and stormwater pollution prevention plan (SWPPP), if necessary, including proposed restorations • Grading plans for five proposed sediment removal locations and design of a new stormwater BMP retention pond • Sanitary sewer and watermain plan sheets ◦Assumes up to 10 gate valve replacements or additions to existing watermain and up to five hydrant replacements or additions to existing watermain ◦Assumes up to 10 trenchless sanitary sewer spot repairs ◦Assumes no watermain modeling or further evaluation of the existing system is required, however, this scope of work can be added in the future, if determined necessary • Storm sewer plan sheets, including structure invert/ rim elevations with profile views for identified storm sewer improvement locations ◦Assumes up to five storm apron replacements, up to 10 storm structure replacements or additions, and up to five locations of riprap rehabilitation at storm outlets ◦Modeling and analysis for spread and sizing of storm sewer is not required ◦Plans will include implementation of pumping operation updates for Karth Lake per city direction (to take the lake bounce from a 934 to 936 elevation range to a 6-inch bounce level) »Our proposal assumes DNR and RCWD coordination and/or permitting has already been completed and will not be required; also assumes hydrology studies and modeling have already been completed, are accurate, and can be shared for use in design »Our proposal assumes the selected options will require a single plan sheet and associated specification for modifications to the existing pump or up to replacement of the pumps, but no modifications or additional structures/ site improvements; if structure or site improvements are necessitated based on the selected option, our team can provide those design services for an additional fee »We will develop a drainage report that documents the final design modifications to Karth Lake water levels and inundation duration • Street plan sheets, including roadway alignment and widths • Trail plan and profile sheets, including trail alignment, profile, and widths • Retaining wall plan and profile sheet and potential improvements to the access area surrounding it ◦Full structural design of the retaining wall will be required for submittal from the selected contractor • Intersection detail sheet for the ADA pedestrian ramp improvements area only • Cross sections at 50-foot intervals, driveways, and critical design locations for the trails only • Signing and striping plan ◦No changes are proposed—where impacted by improvements, notes to salvage/reinstall signposts along with their associated signage will be included and striping will be replaced in-kind ◦All street signs, including street name blades, are assumed to be replaced as part of the project; city staff will provide a field inventory of actual needs once completed • Traffic control plan sheets • Preparation of statement of estimated quantities, including street, trails, utilities, and miscellaneous construction items, all consistent with MnDOT item designation numbers and measurement/payment requirements will be incorporated • Preparation of the project manual and specifications ◦Standard front-end documents provided by the city and edited by Bolton & Menk for project specifics ◦Special provisions and technical specifications for project-specific items of work 12 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSWorK Plan and Project aPProach EXHIBIT A Other than where specifically identified otherwise, the plan drawings will primarily be a two-dimensional design based on aerial photography. It is assumed that all streets and curbs will remain in their existing locations/elevations during the mill and overlay and reclamation operations. The project will only include spot replacements of the existing curb and gutter that inhibits proper drainage or is structurally deficient. Design will be conducted to meet or exceed RCWD permitting requirements for stormwater management and erosion control. Upon completion of final plans, we will submit all required information to RCWD for verification/approval. Our scope of services assumes the project will be designed such that the RCWD stormwater management trigger for a public linear project (less than one acre of new or reconstructed impervious – excluding mill/ overlay and reclamation methods) is a design constraint. We do not anticipate, nor does our scope of services include design of volume control, water quality, and rate control practices. Watershed standards are subject to change and potential changes to the rules should be considered during the design of this project. However, we cannot anticipate what these changes might entail and will have to scope our services based on the current standards and how we anticipate RCWD will view the proposed project work. Bolton & Menk will provide plan submittals at 60 and 90 percent for city review prior to submitting the final plans for bidding. We will provide specification submittals at 90 percent for city review, prior to submitting the final specifications for bidding. Three final paper copies and a PDF digital copy of the plans and specifications will be provided to the city for bidding. Using past bid information from the City of Arden Hills and other nearby metro communities—as well as current contractor pricing, overall city knowledge, local contractors, and site conditions, we will prepare an opinion of probable construction cost. Electronic and hard copies of the opinion of probable cost will be provided to the city and be used for bidding and assessment purposes. TASK 8: PERMITTING AND GRANT APPLICATIONS Our team will prepare permit applications, secure city signatures, and submit them to governing agencies for all required permits related to the project (permit fees will be paid for by the city and are not included in our proposed fees). It is assumed that the following general permits will be required: • MPCA Construction Stormwater permit • RCWD Erosion and Sediment Control Plan permit • WCA permits • MnDNR Public Waters Work permit • Ramsey County right-of-way permit Conference calls will be coordinated with governing agencies to discuss permit applications, if necessary. It is assumed that RCWD permits will not be required for stormwater management or activities associated with lake sediment removal. Additional specialty permits will also be required at the five storm outlet locations into Karth Lake, surrounding the trail and new stormwater pond project areas. Completion of a Level 2 wetland delineation is necessary to determine the exact limits of the wetlands in relativity to the proposed improvements. A certified wetland delineator will visit the site to delineate all aquatic resource boundaries within the designated areas. The delineation will include transects and sampling in the vicinity of those wetlands, placing 3-foot pin flags at the limits of any wetlands found. Our delineator will use a sub-meter GPS unit to accurately locate and map each point and prepare a written report of our findings. If it is determined that additional wetlands delineations are necessary, our team can provide additional scope of work for an additional fee at the hourly rates identified. Bolton & Menk will use the aquatic resource delineation to determine and prepare the appropriate permit application to account for any aquatic resource impacts proposed by the project. Preliminary review of the project activities suggests permanent wetland impacts will be avoided. Bolton & Menk will prepare a no-loss/ exemption application to account for any temporary aquatic resource impacts. This will include the MN Joint Application to the U.S. Army Corps of Engineers and Local Government Unit. The submittal of Work in Public Water permit to the MnDNR will also be required due to the activities proposed in Karth Lake. 13 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSWorK Plan and Project aPProach EXHIBIT A The ordinary high water level (OHWL) will be reviewed to determine the full jurisdictional extent of the MnDNR throughout the project area. These applications will include GIS-based figures, permit narrative, and project plan set. The anticipated aquatic resource permits will trigger state and federal threatened/endangered species review. To ensure the city is in compliance with Minnesota's Endangered Species Statute and the Federal Endangered Species Act, Bolton & Menk will complete an NHIS request on the Minnesota Conservation Explorer website and coordinate with MnDNR. We will employ the Information for Planning and Consultation (IPaC) tool to complete preliminary federal threatened and endangered species coordination with USFWS. Our proposal assumes threatened and endangered species field surveys will not be required as part of the project. In some cases, the reviewing agencies request additional information and/or a technical evaluation panel meeting during the review process. If our attendance is requested at a meeting to discuss the acceptance of the delineated boundaries or the agencies request additional information, this service will be provided on an estimated hourly basis. Once plans are nearing completion, we will submit RCWD grant applications for the three eligible items identified by city staff, assuming the applicable grant application window is open and one application with three components will be submitted: • BMP 1 – Phase 2 as identified in the watershed study for Karth Lake (Phase 1 remediated the slope and erosion issues in the area; Phase 2 will treat the water prior to entering the lake) • Retaining wall replacement as identified in the watershed study for Karth Lake • New storm structure BMP installations (anticipated to be sump structures with SAFL baffles installed) TASK 9: BIDDING ADMINISTRATION Bolton & Menk will prepare the advertisement for bids for the city to send to the required publications. We will also provide plans and specifications for electronic distribution to QuestCDN by the city. Bolton & Menk will answer all written and verbal questions from potential bidders. If necessary, we will issue addenda to address project-related questions during bidding. We will conduct an online bid opening, tabulate bids, and prepare a letter of award recommendation. Bolton & Menk, including this specific proposed project team, is well respected by contractors in the industry for having constructable improvements. We will carefully monitor the list of plan holders and gauge the market during the bidding process to best position the City of Arden Hills for bottom line success. TASK 10: CONSTRUCTION SERVICES Bolton & Menk will assist the city through the construction phase by providing construction administration, observation, and staking services. Our practical and pragmatic approach during design is built from our team’s thorough understanding and background working on the construction phase of projects, which allows us to excel in this area. We will plan and lead the project’s pre-construction meeting and review shop drawings as they are submitted by the contractor. Our survey crew will complete the following field staking tasks during construction: • Control verification • Staking hydrant replacements and the identified watermain realignment, if necessary • Staking storm sewer structures and improvements, as identified • Staking new retaining wall • Staking for trail improvements • Staking new stormwater management BMP pond grading • Providing control points at each of the five storm outlet locations in Karth Lake for contractor’s equipment to complete pond dredging via GPS, if requested • Verification survey at conclusion of sediment excavation/grading (assumes two per delta location) Survey crews will provide construction stakes with alignment and grade, as necessary, and documentation of all survey points installed. If the assumptions above change or other facilities are requested for staking, our 14 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSWorK Plan and Project aPProach EXHIBIT A project staff will be available to complete further field staking for an additional fee based on submitted hourly rates. It is assumed that no easement staking will be required unless property research is added to project scope to confirm the actual locations. We will provide on-site construction observation throughout the project. Our scope of services assumes construction will take approximately 12 weeks, based on discussions with city staff. It is expected that full- time observation (45 hours per week on average) will be needed during construction to complete inspection tasks and resident coordination on this project. These are based on the minimum amount of time and effort to inspect work throughout the construction season. The hours do not account for items outside of Bolton & Menk’s control and it is possible that a higher level of service will be needed at times. If the hours and/or duration need to increase from the provided construction schedule estimate, with the approval from the city, Bolton & Menk can provide that level of service for the additional hours needed at the hourly rate provided in our Summary of Fees table. A recent survey asked Bolton & Menk clients to rate us on a scale of 1-10 on our ability to meet a project budget and a project design schedule. They gave us an average of 9.3 on our ability to meet a budget and 9.5 on our ability to meet a design schedule. Bolton & Menk’s construction observer will observe the work performed by the contractor per the project plans and specifications, make notations for as-built purposes where acceptable deviations are made by the contractor, and produce the required documentation for this locally funded project. This individual will also handle communication and questions from residents, and they will relay information between the contractor and the city as necessary. The observer will also coordinate construction materials testing with a testing agency to be provided by the city; construction materials testing is not included in our proposal and/or fees. The construction observer will be available via phone, email, and text to respond to residents’ needs throughout construction. Our project team will provide updates and notices as necessary for water shutdowns and access restrictions, making sure residents have access when possible and when needed. We will also respond to commonly asked questions and requests during the construction process. Our project manager will provide oversight of our construction observer, administer the construction contract, and facilitate weekly construction meetings. It is anticipated that our project manager will spend approximately 10 hours per week over the estimated construction duration on construction administration responsibilities. They will conduct weekly construction meetings with the contractor, prepare progress payments monthly, and prepare change order documents as necessary. TASK 11: PROJECT CLOSEOUT Work under this task includes completing a review of the project site with the city and the contractor. We will walk the site with project stakeholders and identify any punch list items that need to be addressed. We will provide a copy of the punch list from the walk-through and review the items in coordination with the construction observer. Bolton & Menk will survey the final improvements and prepare record drawings to deliver to the city for the project. The as-builts will be in electronic PDF format, including redlined elevations and changes made during the construction process and documented by the construction observer during their observation duties or received separately from the city’s contractor. The as-built survey will verify structure installations for horizontal location, rim elevation, and inverts of fully replaced structures (storm CBs/MHs and hydrants). All other utilities remaining in place, including those identified for casting replacement or adjustment, will not be collected as part of the as-built survey. 15 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSWorK Plan and Project aPProach EXHIBIT A We have developed a schedule detailing the anticipated work tasks and completion dates. This schedule is based on our review of the project background, description, and scope of services included in the Request for Proposals, conversations with city staff, and our experience on other similar projects and assumes contract approval in March. Upon selection, Bolton & Menk will work with City of Arden Hills staff and other project partners to revise and update this schedule as needed to ensure successful delivery of this project. Month 1.0 Project Management & Coordination Meetings 1.1 Feasibility & Design Kickoff Meetings with City Staff 1.2 Up to Five Design Coordination Meetings with City Staff 1.3 Coordination Meetings with RCWD Staff & KLID 1.4 Utility Coordination Meeting 1.5 Up to Five City Council Meetings and/or Work Sessions 2.0 Data Collection and Information Review 2.1 Collect & Review City Provided Information 3.0 Topographic Survey 3.1 GSOC Tickets 3.2 Field Topo Survey (Identified Areas Only) 3.3 Bathymetric Surveys (5 Delta Locations) 3.4 Curb Stops Collection 3.5 Base Map Drafting 4.0 Geotechnical Evaluation 4.1 Soil Boring 4.2 Sediment Sampling/Testing 4.3 Geotechnical Report 5.0 Public Engagement 5.1 Feasibility Online Survey 5.2 Design Public Open House 5.3 Construction Public Open House 6.0 Feasibility Study 6.1 Feasibility Report 6.2 Preliminary Geometric Design 6.3 Preliminary Cost Estimate 6.4 Preliminary Assessment Roll 7.0 Final Design 7.1 60% Plans 7.2 90% Plans, Estimate, and Specifications 7.3 Final Plans, Estimate, and Specifications 8.0 Permitting & Grant Applicatons 8.1 General Permit Submittals 8.2 Wetland Delineation 8.3 Aquatic Resource Impact Permitting 8.4 Watershed Permitting 9.0 Bidding Administration 9.1 Bid Documents Posted on Quest CDN 9.2 Bidding Questions and Addenda 9.3 Bid Opening & Tabulation 9.4 Award of Project 9.5 Contracts 10.0 Construction Services 10.1 Pre-Con Meeting and Shop Drawing Review 10.2 Construction Administration 10.3 Construction Observation 10.4 Construction Staking 10.5 Construction Materials Testing 11.0 Project Closeout 11.1 Conduct Final Review of Project (Punch List & Clean Up) 11.2 Obtain Record Information 11.3 Record Drawings November December May - OctoberJanuarySeptemberMayMarchApril City of Arden Hills November 2025-2026 March AprilJuneJuly 2026 PMP Street and Utility Improvements August October February 11 SCHEDULE 16 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSschedUle EXHIBIT A The following table summarizes the hours and cost breakdown for each major work task item. The estimated fee includes labor, general business, and other normal and customary expenses associated with operating a professional business. Unless otherwise noted, the fees include vehicle and personal expenses, mileage, telephone, survey stakes, and routine expendable supplies; no separate charges will be made for these activities and materials. Expenses beyond the agreed scope of services and non-routine expenses, such as large quantities of prints, extra report copies, out-sourced graphics and photographic reproductions, document recording fees, outside professional and technical assistance, and other items of this general nature will be invoiced separately. City of Arden Hills 2026 PMP Street and Utility Improvements Task No.Work Task Description Pr i n c i p a l - i n - C h a r g e Pr o j e c t M a n a g e r De s i g n E n g i n e e r Wa t e r / W a s t e w a t e r Pr o j e c t E n g i n e e r Wa t e r R e s o r u c e s Pr o j e c t E n g i n e e r Na t u r a l R e s o u r c e Sp e c i a l i s t Co n s t r u c t i o n Ob s e r v e r Co n s t r u c t i o n P r o j e c t Ma n a g e r Su r v e y M a n a g e r Su r v e y T e c h n i c i a n Su r v e y C r e w Ad m i n / C o o r d i n a t i o n Total Hours Total Cost 1.0 Project Management & Coordination Meetings 22 82 5 0 6 0 0 0 0 0 0 0 115 $21,830 2.0 Data Collection & Information Review 0 4 16 2 2 0 0 0 0 0 0 0 24 $3,552 3.0 Project Survey 0 2 22 0 24 0 0 0 18 61 228 0 355 $68,444 4.0 Geotechnical Evaluation Coordination 0 5 0 0 0 0 0 0 0 0 0 0 5 $925 5.0 Public Engagement 8 24 48 0 0 0 0 0 0 0 0 22 102 $14,974 6.0 Feasibility Study 7 74 204 11 67 2 0 0 0 0 0 4 369 $56,599 7.0 Final Design 14 130 390 36 40 0 0 0 0 0 0 42 652 $96,558 8.0 Permitting & Grant Applications 2 4 28 0 8 77 0 0 0 0 0 8 127 $19,478 9.0 Bidding Administration 0 18 2 0 0 0 0 0 0 0 0 22 42 $5,992 10.0 Construction Services 0 0 0 0 0 0 560 139 15 23 144 4 885 $139,751 11.0 Project Closeout 0 0 0 0 0 0 40 14 1 1 16 0 72 $11,710 Total Hours 53 343 715 49 147 79 600 153 34 85 388 102 2748 Average Hourly Rate $225.00 $185.00 $132.00 $175.00 $175.00 $160.00 $138.00 $185.00 $210.00 $190.00 $200.00 $109.00 Subtotal $11,925 $63,455 $94,380 $8,575 $25,725 $12,640 $82,800 $28,305 $7,140 $16,150 $77,600 $11,118 $439,813Total Fee Bolton & Menk, Inc. Project Name City of XXX, Minnesota Section X - Page X FEE ESTIMATE 17Fee estimate 2026 PmP street and Utility imProVements | city oF arden hills EXHIBIT A 18 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSFee estimate City of Arden Hills 2026 PMP Street and Utility Improvements Task No.Work Task Description Pr i n c i p a l - i n - C h a r g e Pr o j e c t M a n a g e r De s i g n E n g i n e e r Wa t e r / W a s t e w a t e r Pr o j e c t E n g i n e e r Wa t e r R e s o r u c e s Pr o j e c t E n g i n e e r Na t u r a l R e s o u r c e Sp e c i a l i s t Co n s t r u c t i o n Ob s e r v e r Co n s t r u c t i o n P r o j e c t Ma n a g e r Su r v e y M a n a g e r Su r v e y T e c h n i c i a n Su r v e y C r e w Ad m i n / C o o r d i n a t i o n Totals Costs 1.0 Project Management & Coordination Meetings 1.1 Feasibility & Design Kickoff Meetings with City Staff 4 8 12 $2,380.00 1.2 Up to Five Design Coordination Meetings with City Staff 5 10 15 $2,975.00 1.3 Coordination Meetings with RCWD Staff & KLID 3 6 6 15 $2,835.00 1.4 Utility Coordination Meeting 3 5 8 $1,215.00 1.5 Up to Five City Council Meetings and/or Work Sessions 15 15 $2,775.00 1.6 Project Management 10 40 50 $9,650.00 Subtotal Hours - Task 1 22 82 5 0 6 0 0 0 0 0 0 0 115 $21,830.00 2.0 Data Collection & Information Review 2.1 Collect & Review City Provided Information 4 10 14 $2,060.00 2.2 Karth Lake Pumping Research 6 2 2 10 $1,492.00 Subtotal Hours - Task 2 0 4 16 2 2 0 0 0 0 0 0 0 24 $3,552.00 3.0 Project Survey 3.1 GSOC Tickets & Field Meet 1 7 4 12 $2,340.00 3.2 Research, Calculations, & Control 3 3 11 17 $3,400.00 3.3 Field Topo Survey (Cummings ADA Improvements - 2 Locations)1 1 6 8 $1,600.00 3.4 Field Topo Survey (Identified Structure Replacements)2 1 40 43 $8,610.00 3.5 Field Topo Survey (Watermain Loop in Easement along Hwy 96)2 1 35 38 $7,610.00 3.6 Field Topo Survey (Identified Trails, Retaining Wall, & Storm Pond)5 1 95 101 $20,240.00 3.7 Bathymetric Surveys (5 Delta Locations)14 24 1 1 2 42 $6,848.00 3.8 GPS Curb Stops Collection & Rim Structure Locations in Streets 1 1 35 37 $7,400.00 3.9 Base Map Drafting 2 8 2 45 57 $10,396.00 Subtotal Hours - Task 3 0 2 22 0 24 0 0 0 18 61 228 0 355 $68,444.00 4.0 Geotechnical Evaluation Coordination 4.1 Coordination of Soil Borings, Sediment Sampling/Testing & Geotechnical Report 5 5 $925.00 Subtotal Hours - Task 4 0 5 0 0 0 0 0 0 0 0 0 0 5 $925.00 5.0 Public Engagement 5.1 Feasibility Online Survey 8 8 10 26 $3,626.00 5.2 Design Public Open House 4 8 20 6 38 $5,674.00 5.3 Construction Public Open House 4 8 20 6 38 $5,674.00 Subtotal Hours - Task 5 8 24 48 0 0 0 0 0 0 0 0 22 102 $14,974.00 6.0 Feasibility Study 6.1 Feasibility Report 4 46 16 4 20 2 92 $16,042.00 6.2 Preliminary Geometric Design 2 12 48 62 $9,006.00 6.3 Preliminary Stormwater Pond BMP Design 96 10 106 $14,422.00 6.4 Karth Lake Pumping Evaluation 38 6 36 4 84 $12,802.00 6.5 Preliminary Cost Estimate 8 6 1 1 16 $2,622.00 6.6 Preliminary Assessment Roll & Benefit Appraisal Coordination 1 8 9 $1,705.00 Subtotal Hours - Task 6 7 74 204 11 67 2 0 0 0 0 0 4 369 $56,599.00 7.0 Final Design 7.1 60% Plans 4 40 160 8 212 $30,820.00 7.2 Stormwater Pond BMP Design 40 2 42 $5,630.00 7.3 Karth Lake Pumping Design 30 36 16 6 88 $13,714.00 7.4 90% Plans, Estimate, and Specifications 6 60 120 8 16 210 $31,434.00 7.5 Final Plans, Estimate, and Specifications 4 30 40 6 20 100 $14,960.00 Subtotal Hours - Task 7 14 130 390 36 40 0 0 0 0 0 0 42 652 $96,558.00 8.0 Permitting & Grant Applications 8.1 General Permit Submittals 2 4 8 8 22 $3,118.00 8.2 Wetland Delineation 30 30 $4,800.00 8.3 Aquatic Resource Impact Permitting 42 42 $6,720.00 8.4 Watershed Permitting 8 4 12 $1,756.00 8.5 Threatened & Endangered Species Review 5 5 $800.00 8.6 Watershed Grant Application 12 4 16 $2,284.00 Subtotal Hours - Task 8 2 4 28 0 8 77 0 0 0 0 0 8 127 $19,478.00 9.0 Bidding Administration 9.1 Bid Documents Posted on Quest CDN 2 2 6 10 $1,288.00 9.2 Bidding Questions and Addenda 8 2 10 $1,698.00 9.3 Bid Opening & Tabulation 2 6 8 $1,024.00 9.4 Award of Project 4 4 $740.00 9.5 Contracts 2 8 10 $1,242.00 Subtotal Hours - Task 9 0 18 2 0 0 0 0 0 0 0 0 22 42 $5,992.00 10.0 Construction Services 10.1 Preconstruction Meeting and Shop Drawing Review 20 14 4 38 $5,786.00 10.2 Construction Administration 120 120 $22,200.00 10.3 Construction Observation 540 540 $74,520.00 10.4 Construction Staking 15 23 144 182 $36,320.00 10.5 Construction Materials Testing Coordination 5 5 $925.00 Subtotal Hours - Task 10 0 0 0 0 0 0 560 139 15 23 144 4 885 $139,751.00 11.0 Project Closeout 11.1 Conduct Final Review of Project (Punch List & Clean Up)24 12 36 $5,532.00 11.2 Obtain Record Information 6 6 $828.00 11.3 Record Drawings 10 2 1 1 16 30 $5,350.00 Subtotal Hours - Task 11 0 0 0 0 0 0 40 14 1 1 16 0 72 $11,710.00 Total Hours 53 343 715 49 147 79 600 153 34 85 388 102 2748 Average Hourly Rate $225.00 $185.00 $132.00 $175.00 $175.00 $160.00 $138.00 $185.00 $210.00 $190.00 $200.00 $109.00 Subtotal $11,925.00 $63,455.00 $94,380.00 $8,575.00 $25,725.00 $12,640.00 $82,800.00 $28,305.00 $7,140.00 $16,150.00 $77,600.00 $11,118.00 Total Fee $439,813.00 Detailed Cost Estimate Bolton & Menk, Inc. Project Name City of XXX, Minnesota Section X - Page X EXHIBIT A 19 2026 PMP STREET AND UTILITY IMPROVEMENTS | CITY OF ARDEN HILLSFee estimate City of Arden Hills2026 PMP Street and Utility ImprovementsTask No.Work Task Description Principal-in-Charge Project Manager Design Engineer Water/Wastewater Project Engineer Water Resoruces Project Engineer Natural Resource Specialist Construction Observer Construction Project Manager Survey Manager Survey Technician Survey Crew Admin/Coordination Totals Costs1.0 Project Management & Coordination Meetings1.1 Feasibility & Design Kickoff Meetings with City Staff 4 8 12 $2,380.001.2 Up to Five Design Coordination Meetings with City Staff 5 10 15 $2,975.001.3 Coordination Meetings with RCWD Staff & KLID 3 6 6 15 $2,835.001.4 Utility Coordination Meeting 3 5 8 $1,215.001.5 Up to Five City Council Meetings and/or Work Sessions 15 15 $2,775.001.6 Project Management 10 40 50 $9,650.00Subtotal Hours - Task 1 22 82 5 0 6 0 0 0 0 0 0 0 115 $21,830.002.0 Data Collection & Information Review2.1 Collect & Review City Provided Information 4 10 14 $2,060.002.2 Karth Lake Pumping Research 6 2 2 10 $1,492.00Subtotal Hours - Task 2 0 4 16 2 2 0 0 0 0 0 0 0 24 $3,552.003.0 Project Survey3.1 GSOC Tickets & Field Meet 1 7 4 12 $2,340.003.2 Research, Calculations, & Control 3 3 11 17 $3,400.003.3 Field Topo Survey (Cummings ADA Improvements - 2 Locations)1 1 6 8 $1,600.003.4 Field Topo Survey (Identified Structure Replacements)2 1 40 43 $8,610.003.5 Field Topo Survey (Watermain Loop in Easement along Hwy 96)2 1 35 38 $7,610.003.6 Field Topo Survey (Identified Trails, Retaining Wall, & Storm Pond)5 1 95 101 $20,240.003.7 Bathymetric Surveys (5 Delta Locations)14 24 1 1 2 42 $6,848.003.8 GPS Curb Stops Collection & Rim Structure Locations in Streets 1 1 35 37 $7,400.003.9 Base Map Drafting 2 8 2 45 57 $10,396.00Subtotal Hours - Task 3 0 2 22 0 24 0 0 0 18 61 228 0 355 $68,444.004.0 Geotechnical Evaluation Coordination4.1 Coordination of Soil Borings, Sediment Sampling/Testing & Geotechnical Report 5 5 $925.00Subtotal Hours - Task 4 0 5 0 0 0 0 0 0 0 0 0 0 5 $925.005.0 Public Engagement5.1 Feasibility Online Survey 8 8 10 26 $3,626.005.2 Design Public Open House 4 8 20 6 38 $5,674.005.3 Construction Public Open House 4 8 20 6 38 $5,674.00Subtotal Hours - Task 5 8 24 48 0 0 0 0 0 0 0 0 22 102 $14,974.006.0 Feasibility Study6.1 Feasibility Report 4 46 16 4 20 2 92 $16,042.006.2 Preliminary Geometric Design 2 12 48 62 $9,006.006.3 Preliminary Stormwater Pond BMP Design 96 10 106 $14,422.006.4 Karth Lake Pumping Evaluation 38 6 36 4 84 $12,802.006.5 Preliminary Cost Estimate 8 6 1 1 16 $2,622.006.6 Preliminary Assessment Roll & Benefit Appraisal Coordination 1 8 9 $1,705.00Subtotal Hours - Task 6 7 74 204 11 67 2 0 0 0 0 0 4 369 $56,599.007.0 Final Design 7.1 60% Plans 4 40 160 8 212 $30,820.00 7.2 Stormwater Pond BMP Design 40 2 42 $5,630.00 7.3 Karth Lake Pumping Design 30 36 16 6 88 $13,714.00 7.4 90% Plans, Estimate, and Specifications 6 60 120 8 16 210 $31,434.00 7.5 Final Plans, Estimate, and Specifications 4 30 40 6 20 100 $14,960.00 Subtotal Hours - Task 7 14 130 390 36 40 0 0 0 0 0 0 42 652 $96,558.00 8.0 Permitting & Grant Applications 8.1 General Permit Submittals 2 4 8 8 22 $3,118.00 8.2 Wetland Delineation 30 30 $4,800.00 8.3 Aquatic Resource Impact Permitting 42 42 $6,720.00 8.4 Watershed Permitting 8 4 12 $1,756.00 8.5 Threatened & Endangered Species Review 5 5 $800.00 8.6 Watershed Grant Application 12 4 16 $2,284.00 Subtotal Hours - Task 8 2 4 28 0 8 77 0 0 0 0 0 8 127 $19,478.00 9.0 Bidding Administration 9.1 Bid Documents Posted on Quest CDN 2 2 6 10 $1,288.00 9.2 Bidding Questions and Addenda 8 2 10 $1,698.00 9.3 Bid Opening & Tabulation 2 6 8 $1,024.00 9.4 Award of Project 4 4 $740.00 9.5 Contracts 2 8 10 $1,242.00 Subtotal Hours - Task 9 0 18 2 0 0 0 0 0 0 0 0 22 42 $5,992.00 10.0 Construction Services 10.1 Preconstruction Meeting and Shop Drawing Review 20 14 4 38 $5,786.00 10.2 Construction Administration 120 120 $22,200.00 10.3 Construction Observation 540 540 $74,520.00 10.4 Construction Staking 15 23 144 182 $36,320.00 10.5 Construction Materials Testing Coordination 5 5 $925.00 Subtotal Hours - Task 10 0 0 0 0 0 0 560 139 15 23 144 4 885 $139,751.00 11.0 Project Closeout 11.1 Conduct Final Review of Project (Punch List & Clean Up)24 12 36 $5,532.00 11.2 Obtain Record Information 6 6 $828.00 11.3 Record Drawings 10 2 1 1 16 30 $5,350.00 Subtotal Hours - Task 11 0 0 0 0 0 0 40 14 1 1 16 0 72 $11,710.00 Total Hours 53 343 715 49 147 79 600 153 34 85 388 102 2748 Average Hourly Rate $225.00 $185.00 $132.00 $175.00 $175.00 $160.00 $138.00 $185.00 $210.00 $190.00 $200.00 $109.00 Subtotal $11,925.00 $63,455.00 $94,380.00 $8,575.00 $25,725.00 $12,640.00 $82,800.00 $28,305.00 $7,140.00 $16,150.00 $77,600.00 $11,118.00 Total Fee $439,813.00 Detailed Cost Estimate Bolton & Menk, Inc. Project Name City of XXX, Minnesota Section X - Page X EXHIBIT A AA/EOE Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com February 21, 2025 Proposal QTB210666 David Swearingen, PE City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: Proposal for a Geotechnical/Pavement Evaluation & Environmental Services 2026 PMP Street and Utility Improvements Various Streets Arden Hills, Minnesota Dear Mr. Swearingen: Braun Intertec Corporation appreciates the opportunity to submit this proposal to complete a geotechnical/pavement evaluation and environmental services for the 2026 PMP Street and Utility Improvements project in Arden Hills, Minnesota. Project Information We understand the City of Arden Hills is looking to rehabilitate the various street locations provided in the pdf document by mill and overlay or full-depth reclamation (FDR). Associated site work is also to include utility improvements where needed within the FDR areas, trail improvements within Cummings Park, and environmental sediment sampling for Karth Lake. Geotechnical/Pavement Scope of Services We propose the following tasks to help achieve the stated purpose. If we encounter unfavorable or unforeseen conditions during the completion of our tasks that lead us to recommend an expanded scope of services, we will contact you to discuss the conditions before resuming our services. Purpose The purpose of our geotechnical evaluation will be to characterize subsurface geologic conditions at selected exploration locations, evaluate their impact on the project, and provide geotechnical recommendations for the design and construction of street rehabilitation using an assumed R-value, associated utility improvements, and trail improvements. Site Access Based on aerial photographs, it appears that the site is accessible to a truck drill rig. We assume there will be no cause for delays in accessing the exploration locations. We are not including debris or obstruction removal, grading of navigable paths, or snow plowing. City of Arden Hills Proposal QTB210666 February 21, 2025 Page 2 Depending on access requirements, ground conditions or potential utility conflicts, our field crew may alter the exploration locations from those proposed to facilitate accessibility. Staking We will stake prospective subsurface exploration locations and obtain surface elevations at those locations using GPS (Global Positioning System) technology. For purposes of linking the GPS data to an appropriate reference, we request that you provide CAD files indicating location/elevation references appropriate for this project, or give us contact information for the consultant that might have such information. Utility Coordination Prior to drilling or excavating, we will contact Gopher State One Call and arrange for notification of the appropriate utility vendors to mark and clear the exploration locations of public underground utilities. You, or your authorized representative, are responsible to notify us before we begin our work of the presence and location of any underground objects or private utilities that are not the responsibility of public agencies. ROW Permit and Work Hours We will obtain a right-of-way (ROW) permit through the City of Arden Hills (City) right-of-way department prior to beginning our fieldwork. We assume the City will waive permit fees as we will be completing the work for them. Prior to commencing with field work. We assume that the City will not require a work hour restriction for this work (i.e., an 8:00 AM to 4:00 PM normal work hour will apply). Pavement Coring We propose to perform 23 pavement cores for the project.19 will be in road ROW (at our proposed boring locations presented below) and 4 on the trail improvements. The coring will be performed with a 6-inch diamond-toothed core barrel fitted on a mechanically operated rotary drill. The coring will extend down through the existing bituminous section. Upon completion of each core, we will extend a manually operated hand auger through the aggregate base section to a depth of 2 to 4 feet into the underlying subgrade. The thickness of the cores will be measured to the nearest 1/4-inch, and the aggregate base will be measured to the nearest 1-inch (depending on the underlying soil type and past mixing of the aggregate layer). If groundwater/frost is encountered, we will note their presence on the boring logs. We will photograph the pavement cores and attach in a core photo log. The pavement cores will be retained for up to 60 days, unless otherwise noted. Figure 1 in our soil borings section shows the proposed pavement coring locations which includes the trail locations. Soil Borings We propose to drill 19 standard penetration test (SPT) borings for the project to nominal depths of 10 feet below existing grade surface. We will perform standard penetration tests at 2 1/2-foot vertical intervals to a depth of about 10 feet. City of Arden Hills Proposal QTB210666 February 21, 2025 Page 3 Figure 1 below shows an illustration of our proposed boring locations. Figure 1. Proposed Boring Locations Figure annotated in and extracted from Google Earth™. If the intended boring depths do not extend through unsuitable material, we will extend the borings at least 5 feet into suitable material at greater depths. The additional information will help evaluate such issues as excavation depth. If we identify a need for deeper (or additional) borings, we will contact you prior to increasing our total estimated drilled footage and submit a Change Order summarizing the anticipated additional effort and the associated cost, for your review and authorization. If the borings encounter groundwater during or immediately after drilling of each boring, we will record the observed depth on the boring logs. We will not leave any of the boreholes open for an extended period of time. MDH Notification and Sealing Record Since our planned exploration will be less than 15 feet in depth, the Minnesota Statutes will not require that we complete any notifications or sealing records. If we extend any of the borings to a depth of 15 feet or greater, the Statutes requires that we seal the boreholes and complete a Sealing Record. If 25 feet or greater, the Statutes also require us to complete a Sealing Notification Form. If the Record or Form are required, we will contact you to discuss the additional fees and sealing requirements. City of Arden Hills Proposal QTB210666 February 21, 2025 Page 4 Borehole Abandonment We will backfill our exploration locations immediately after completing the drilling at each location. Minnesota Statutes require sealing temporary borings that are 15 feet deep or deeper. Based on our proposed subsurface characterization depths, we currently do not anticipate having to seal any of the boreholes with grout. Upon backfilling or sealing exploration locations, we will fill holes in pavements with a temporary bituminous cold patch. Over time, subsidence of borehole (core) backfill may occur, requiring releveling of surface grades or replacing bituminous or concrete patches. We are not assuming responsibility for re-leveling or re- patching after we complete our fieldwork. Sample Review and Laboratory Testing We will return recovered samples to our laboratory, where a geotechnical engineer will visually classify and log them. To help classify the materials encountered and estimate the engineering properties necessary to our analyses, we have budgeted to perform the following laboratory tests. Table 2. Laboratory Tests Test Name ASTM Test Method Purpose Moisture content D2216 Soil classification, moisture condition, and engineering properties Atterberg limits D4318 Soil plasticity, shrink/swell potential, engineering parameters, suitability of soils for reuse Sieve analysis D1140 Soil classification Percent passing #200 sieve D1140 Soil classification, and evaluate frost susceptibility Organic content D2974 Evaluate suitability of soils for reuse We will determine the actual laboratory testing for the project depending on the encountered subsurface conditions. If we identify a laboratory testing program that exceeds the budget included in this proposal but provides additional value to the project, we will request authorization for the additional fees through a Change Order. Report We will prepare a report including: ▪ A sketch showing the exploration locations. ▪ Logs of the borings describing the materials encountered and presenting the results of our groundwater measurements and laboratory tests. ▪ A photographic pavement core and apparent aggregate base log. ▪ A summary of the subsurface profile and groundwater conditions. City of Arden Hills Proposal QTB210666 February 21, 2025 Page 5 ▪ Discussion identifying the subsurface conditions that will impact design and construction. ▪ Discussion regarding the reuse of on-site materials during construction. ▪ Recommendations for preparing structure and pavement subgrades, and the selection, placement and compaction of fill. ▪ Recommendations for the use in design and construction of the street rehabilitation using an assumed R-value, and associated utility improvements. We will only submit an electronic copy of our report to you unless you request otherwise. At your request, we can also send the report to additional project team members. Environmental Scope of Services Sediment Sampling Our scope is generally based on the Minnesota Pollution Control Agency’s current best management practice (MPCA BMP) document (MPCA, 2024). The sampling is proposed to be completed in foot-accessible locations around Karth Lake, either through the ice or wading into the lake at sufficiently shallow locations. Note that if ice conditions are not thick enough (including if ice has not fully receded from the lake edge in warmer conditions) to conduct the work safely, the work may need to be postponed until conditions allow the safe completion of the work. Additional costs may be incurred if more than one mobilization is required due to unsafe conditions. Per your request, and in accordance with MPCA BMPs, we will collect one analytical sample from each location provided. The sample will be collected by driving a push probe sampler into the underlying sediment using hand-driven probe sampling equipment. The sample will be comprised of composites from the 0- to 5-foot interval (or shorter interval that is appropriate based on the sediment thickness) from up to three sampling probe locations. For each probe advanced, soil sample textures will be evaluated by visual methods as the samples are collected and noted in the field notes. Drilling tools will be cleaned prior to and between sampling runs by washing the equipment with a brush and water containing Alconox® and rinsing the equipment with water. Where hand-driven probe samplers are used, a clean liner will be used for sample collection for each sample. The samples will be transferred to clean laboratory-supplied containers, preserved in accordance with Braun Intertec Standard Operating Procedures (SOPs) and transported to a certified environmental laboratory for analysis. Chain of Custody will be initiated at the time of sampling and maintained throughout the process. City of Arden Hills Proposal QTB210666 February 21, 2025 Page 6 Each of the sediment samples will be analyzed by the laboratory for the following baseline parameters as listed in MPCA guidance: ▪ Metals – arsenic, cadmium, chromium III, chromium VI, copper, lead, mercury, nickel, selenium, and zinc by SW-846 EPA 6010/7471B. ▪ Total phosphorus using method EPA 365.1. ▪ Nitrate & nitrite using EPA 353.2. ▪ Ammonia nitrogen using EPA 350.1. ▪ Total Kjeldahl nitrogen using EPA 351.2. ▪ Polychlorinated biphenyls (PCBs) using method SW-846 8082A. ▪ Total organic carbon using SW-846-9060. ▪ Extended List, Polycyclic Aromatic Hydrocarbons (PAHs) using EPA 8270E SIM. For the purpose of this proposal, we assume 5 sediment samples will be submitted for chemical analysis. Standard quality assurance/quality control (QA/QC) procedures will be used. The samples will be analyzed within a turnaround time of approximately 10 working days. Reporting We will prepare a letter report describing our sampling goals, methodology, and results. Approximate sampling locations will be plotted on aerial photographs. The laboratory data will be tabulated and the tables provided to you along with the laboratory report(s). The MPCA dredge management levels for the compounds will be included in the table and concentrations exceeding either of those values will be highlighted. Schedule We anticipate performing our geotechnical and environmental work according to the following schedule. ▪ Drill rig mobilization – within 8 weeks following receipt of written authorization. ▪ Field exploration – 2 days on site to complete the soil borings and 2 days on site to complete the pavement cores. ▪ Sediment sampling – 1 day on site to obtain the samples. ▪ Classification and laboratory testing – within 2 weeks after completion of field exploration. City of Arden Hills Proposal QTB210666 February 21, 2025 Page 7 ▪ Sediment subcontract laboratory testing – typically within 2 weeks after field sampling. ▪ Preliminary results – within 2 weeks after completion of pavement coring and soil boring field exploration; within 2 to 3 weeks after collection of sediment samples. ▪ Draft report submittal – within 3 weeks of after completion of field exploration. ▪ Final report submittal – within 5 days of receiving comments on the draft report and depending on the complexity of the comments. If we cannot complete our proposed scope of services according to this schedule due to circumstances beyond our control, we may need to revise this proposal prior to completing the remaining tasks. OPTIONAL – Ground Penetrating Radar We understand that the streets are proposed to be rehabilitated via a mill and overlay or full-depth reclamation (FDR). To help with filling in pavement section thicknesses between the proposed boring/pavement core locations, we propose as an optional item, to perform ground penetrating radar (GPR) prior to performing our borings and pavement cores. The GPR testing would be proposed in both travel directions along the planned roadways. The GPR data will provide a continuous estimate of pavement layer thicknesses along the roadways that is correlated to the thickness of the physical pavement core samples to provide a more complete estimate of the overall in-place. The GPR measurements obtained will be tied to GPS coordinates for mapping and reference purposes. An air-coupled GPR unit can be expected to penetrate approximately 2 feet under ideal conditions and is capable of detecting differentiation between bituminous pavement layers and underlying aggregate base layers if present. The GPR can take 4 to 5 measurements per linear foot, so for a 1-mile-long alignment it can produce 20,000 to 25,000 thickness measurements for each direction of travel with the GPR. The GPR is a very efficient way of collecting additional pavement thicknesses measurements for estimating purposes. Fees We will furnish the services described in this proposal for a lump sum fee of $34,725. Table 2 provides a breakdown of the proposed fees. If the optional ground penetrating radar scope of service is wanted, please elect the optional scope by checking (electing) the box by the signature line. City of Arden Hills Proposal QTB210666 February 21, 2025 Page 8 Table 2. Proposed Fee Breakdown Service Fee Geotechnical/Pavement Scope of Services Staking and Utility Coordination $ 2,300 Pavement Coring 4,810 Drilling 10,265 Sample Review & Laboratory Testing 3,140 Engineering & Reporting 4,145 Geotechnical/Pavement Subtotal $24,660 Environmental Services Field Services $ 3,355 Subcontract Analytical Testing 4,550 Project Management and Reporting 2,160 Environmental Subtotal $10,065 Base Scope of Services Total $34,725 OPTIONAL – Ground Penetrating Radar $ 2,780 Base Scope with Optional Scope Total $37,505 Our work may extend over several invoicing periods. As such, we will submit partial progress invoices for work we perform during each invoicing period. General Remarks We will be happy to meet with you to discuss our proposed scope of services further and clarify the various scope components. We appreciate the opportunity to present this proposal to you. Please sign and return a copy to us in its entirety. We based the proposed fee on the scope of services described and the assumptions that you will authorize our services within 30 days and that others will not delay us beyond our proposed schedule. City of Arden Hills Proposal QTB210666 February 21, 2025 Page 9 We include the Braun Intertec General Conditions, which provide additional terms and are a part of our agreement. To have questions answered or schedule a time to meet and discuss our approach to this project further, please contact Zach Semlak at 651.788.5071 (zsemlak@braunintertec.com) for geotechnical related questions or Edward Pencak at 612.500.3752 (epencak@braunintertec.com) for environmental related questions. Sincerely, BRAUN INTERTEC CORPORATION Zachary T. Semlak, EIT Edward S. Pencak, PG Staff Engineer Project Scientist Matthew P. Ruble, PE Brian J. Hoese, PE Vice President, Principal Engineer Director, Principal Engineer Attachments: General Conditions (11/4/2024) c: Bradley Fisher, PE, Bolton & Menk, Inc. The proposal is accepted, and you are authorized to proceed on the base scope of services. In addition, the optional GPR has been checked (elected) and you are authorized to proceed on the optional scope. ☐ OPTIONAL – Ground Penetrating Radar: $2,780 Authorizer’s Firm Authorizer’s Signature Authorizer’s Name (please print or type) Authorizer’s Title Date Braun Intertec General Conditions Rev. 2024-11-04 Page 1 of 2 SECTION 1: AGREEMENT 1.1 Agreement. This agreement consists of these General Conditions and the accompanying written proposal or authorization (“Agreement”). This Agreement is the entire agreement between Consultant and Client and supersedes all prior negotiations, representations or agreements, either written or oral. 1.2 Parties to the Agreement. The parties to this Agreement are the Braun Intertec entity (“Consultant”) and the client (“Client”) as described in the accompanying written proposal or authorization. Consultant and Client may be individually referred to as a Party or collectively as the Parties. SECTION 2: SCOPE OF SERVICES 2.1 Services. Consultant will provide services (“Services”) in connection with the project (“Project”) which are specifically described in this Agreement. Client understands and agrees that Consultant’s Services are limited to those which are expressly set forth in this Agreement. 2.2 Additional Services. Any Services not specifically set forth in the Agreement constitute “Additional Services.” Additional Services must be agreed upon in writing by the Parties prior to performance of the Additional Services and may entitle Consultant to additional compensation and schedule adjustments. Additional compensation will be based upon Consultant’s then current rates and fees. SECTION 3: PERFORMANCE OF SERVICES 3.1 Standard of Care. Consultant will perform its professional Services consistent with the degree of care and skill exercised by members of Consultant’s profession performing under similar circumstances at the same time and in the same locality in which the professional Services are performed. CONSULTANT DISCLAIMS ALL STATUTORY, ORAL, WRITTEN, EXPRESS, AND IMPLIED WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR PERFORMANCE OF SERVICES IN A GOOD AND WORKMANLIKE MANNER. 3.2 Written Reports and Findings. Unless otherwise agreed in writing, Consultant’s findings, opinions, and recommendations will be provided to Client in writing and may be delivered via electronic format. Client agrees not to rely on oral findings, opinions, or recommendations. 3.3 Observation or Sampling Locations. Locations of field observations or sampling described in Consultant’s report or shown on Consultant’s sketches reference Project plans or information provided by others or estimates made by Consultant’s personnel. Consultant will not survey, set, or check the accuracy of those points unless Consultant accepts that duty in writing. Client agrees that such dimensions, depths, or elevations are approximations unless specifically stated otherwise in the report. Client accepts the inherent risk that samples or observations may not be representative of items not sampled or seen and further that site conditions may vary over distance or change over time. 3.4 Project Site Information. Client will provide Consultant with prior environmental, geotechnical and other reports, specifications, plans, and information to which Client has access about the Project site and which are necessary for Consultant to carry out Consultant’s Services. Client agrees to provide Consultant with all plans, changes in plans, and new information as to Project site conditions until Consultant has completed its Services. 3.5 Subsurface Objects. To the extent required to carry out Consultant’s Services, Client agrees to provide Consultant, in a timely manner, with information that Client has regarding buried objects at the Project site. Consultant will not be responsible for locating buried objects or utilities at the Project site unless expressly set forth in this Agreement, or expressly required by applicable law. Client agrees to hold Consultant harmless, defend, and indemnify Consultant from claims, damages, losses, penalties and expenses (including attorney fees) involving buried objects or utilities that were not properly marked or identified or of which Client had or should have had knowledge but did not timely notify Consultant or correctly identify on the plans Client or others furnished to Consultant. Consultant, from time to time, may hire a third party to locate underground objects or utilities and, unless otherwise expressly stated in this Agreement, such action shall be for the sole benefit of Consultant and in no way will alleviate Client of its responsibilities hereunder. 3.6 Hazardous Materials. Client will notify Consultant of any knowledge or suspicion of the presence of hazardous or dangerous materials present on any Project site or in any sample or material provided to Consultant. Client agrees to provide Consultant with information in Client’s possession or control relating to such samples or materials. If Consultant observes or suspects the presence of contaminants not anticipated in this Agreement, Consultant may terminate Services without liability to Client or to others, and Client will compensate Consultant for fees earned and expenses incurred up to the time of termination. 3.7 Supervision of Others. Consultant shall have no obligation to supervise or direct Client’s representatives, contractors, or other third parties retained by Client. Consultant has no authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected or used by Client, Client’s representatives, contractors, or other third parties retained by Client. 3.8 Safety. Consultant will provide a health and safety program for its employees as well as reasonable personal protective equipment (“PPE”) typical for the performance of the Services provided by this Agreement and as required by law. Consultant shall be entitled to compensation for all extraordinary PPE required by Client. Client will provide, at no cost to Consultant, appropriate Project site safety measures which are necessary for Consultant to perform its Services at the Project location or work areas in connection with the Project. Consultant’s employees are expressly authorized by Client to refuse to work under conditions that may, in an employee’s sole discretion, be unsafe. Consultant shall have no authority over or be responsible for the safety precautions and programs, or for security, at the Project site (except with respect to Consultant’s own Services and those of its subconsultants). 3.9 Project Site Access and Damage. Client will provide or ensure access to the site. In the performance of Services some Project site damage is normal even when due care is exercised. Consultant will use reasonable care to minimize damage to the Project site. Unless otherwise expressly stated in this Agreement, the cost of restoration for such damage has not been included in the estimated fees and will be the responsibility of the Client. 3.10 Monitoring Wells. To the extent applicable to the Services, monitoring wells are Client’s property, and Client is responsible for monitoring well permitting, maintenance, and abandonment unless otherwise expressly set forth in this Agreement. 3.11 Contaminant Disclosures Required by Law. Client agrees to make all disclosures related to the discovery or release of contaminants that are required by law. In the event Client does not own the Project site, Client acknowledges that it is Client’s duty to inform the owner of the Project site of the discovery or release of contaminants at the site. Client agrees to hold Consultant harmless, defend, and indemnify Consultant from claims, damages, penalties, or losses and expenses, including attorney fees, related to Client’s failure to make any disclosure required by law or for failing to make the necessary disclosure to the owner of the Project site. SECTION 4: SCHEDULE 4.1 Schedule. Consultant shall complete its obligations within a reasonable time and shall make decisions and carry out its responsibilities in a manner consistent with the Standard of Care. Specific periods of time for rendering Services or specific dates by which Services are to be completed are provided in this Agreement. If Consultant is delayed in the performance of the Services by actions, inactions, or neglect of Client or others for whom Client is responsible, by changes ordered in the Services, or by other causes beyond the control of Consultant, including force majeure events, then the time for Consultant’s performance of Services shall be extended and Consultant shall receive payment for all expenses attributable to the delay in accordance with Consultant’s then current rates and fees. 4.2 Scheduling On‐Site Observations or Services. To the extent Consultant’s Services require observations, inspections, or testing be performed at the Project site, Client understands and agrees that Client, directly or indirectly through its authorized representative, has the sole right and responsibility to determine and communicate to Consultant the scheduling of observations, inspections, and testing performed by Consultant. Accordingly, Client also acknowledges that Consultant bears no responsibility for damages that may result because Consultant did not perform such observations, inspections, or testing that Client failed to request and schedule. Client understands that the scheduling of observations, inspections, or testing will dictate the time Consultant’s field personnel spend on the job site and agrees to pay for all services provided by Consultant due to Client’s scheduling demands in accordance with Consultant’s then current rates and fees. SECTION 5: COST AND PAYMENT OF SERVICES 5.1 Cost Estimates. Consultant’s price or fees provided for in this Agreement are an estimate and are not a fixed amount unless otherwise expressly stated in this Agreement. Consultant’s estimated fees are based upon Consultant’s experience, knowledge, and professional judgment as well as information available to Consultant at the time of this Agreement. Actual costs may vary and are not guaranteed or warrantied. 5.2 Payment. Consultant will invoice Client on a monthly basis for Services performed. Client will pay for Services as stated in this Agreement together with costs for Additional Services or costs otherwise agreed to in writing within thirty (30) days of the invoice date. Unless otherwise stated in this Agreement or agreed to in writing, Consultant’s costs for all services performed will be based upon Consultant’s then current rates, fees, and charges. No retainage shall be withheld by Client. All unpaid invoices will incur an interest charge of 1.5% per month or the maximum allowed by law. 5.3 Other Payment Conditions. Consultant will require Client credit approval and Consultant may require payment of a retainer fee. Client agrees to pay all applicable taxes. Client’s obligation to pay for Services under this Agreement is not contingent on Client’s ability to obtain financing, governmental or regulatory agency approval, permits, final adjudication of any lawsuit, Client’s successful completion of any project, receipt of payment from a third party, or any other event. 5.4 Third Party Payment. Provided Consultant has agreed in writing, Client may request Consultant to invoice and receive payment from a third party for Consultant’s Services. Consultant, in its sole discretion, may also require the third party to provide written acceptance of all terms of this Agreement. Neither payment to Consultant by a third party nor a third party’s written acceptance of all terms of this Agreement will alter Client’s rights and responsibilities under this Agreement. Client expressly agrees that the Agreement contains sufficient consideration notwithstanding Consultant being paid by a third party. 5.5 Non‐Payment. If Client does not pay for Services in full as agreed, Consultant may retain work not yet delivered to Client and Client agrees to return all Project Data (as defined in this Agreement) that may be in Client’s possession or under Client’s control. If Client fails to pay Consultant in accordance with this Agreement, such nonpayment shall be considered a Braun Intertec General Conditions Rev. 2024-11-04 Page 2 of 2 default and breach of this Agreement for which Consultant may terminate for cause consistent with the terms of this Agreement and without liability to Client or to others. Client will compensate Consultant for fees earned and expenses incurred up to the time of termination. Client agrees to be liable to Consultant for all costs and expenses Consultant incurs in the collection of amounts invoiced but not paid, including but not limited to attorney fees and costs. SECTION 6: OWNERSHIP AND USE OF DATA 6.1 Ownership. All reports, notes, calculations, documents, and all other data prepared by Consultant in the performance of the Services (“Project Data”) are instruments of Consultant’s Services and are the property of Consultant. Consultant shall retain all common law, statutory and other reserved rights, including the copyright thereto, of Project Data. 6.2 Use of Project Data. The Project Data of this Agreement is for the exclusive purpose disclosed by Client and, unless agreed to in writing, for the exclusive use of Client. Client may not use Project Data for a purpose for which the Project Data was not prepared without the express written consent of Consultant. Consultant will not be responsible for any claims, damages, or costs arising from the unauthorized use of any Project Data provided by Consultant under this Agreement. Client agrees to hold harmless, defend and indemnify Consultant from any and all claims, damages, losses, and expenses, including attorney fees, arising out of such unauthorized use. 6.3 Samples, Field Data, and Contaminated Equipment. Samples and field data remaining after tests are conducted, as well as field and laboratory equipment that cannot be adequately cleansed of contaminants, are and continue to be the property of Client. Samples may be discarded or returned to Client, at Consultant’s discretion, unless within fifteen (15) days of the report date Client gives Consultant written direction to store or transfer the samples and materials. Samples and materials will be stored at Client’s expense. 6.4 Data Provided by Client. Electronic data, reports, photographs, samples, and other materials provided by Client or others may be discarded or returned to Client, at Consultant’s discretion, unless within 15 days of the report date Client gives Consultant written direction to store or transfer the materials at Client’s expense. SECTION 7: INSURANCE 7.1 Insurance. Consultant shall keep and maintain the following insurance coverages: a. Workers’ Compensation: Statutory b. Employer’s Liability: $1,000,000 bodily injury, each accident | $1,000,000 bodily injury by disease, each employee | $1,000,000 bodily injury/disease, aggregate c. General Liability: $1,000,000 per occurrence | $2,000,000 aggregate d. Automobile Liability: $1,000,000 combined single limit (bodily injury and property damage) e. Excess Umbrella Liability: $5,000,000 per occurrence | $5,000,000 aggregate f. Professional Liability: $2,000,000 per claim | $2,000,000 aggregate 7.2 Waiver of Subrogation. Client and Consultant waive all claims and rights of subrogation for losses arising out of causes of loss covered by the respective insurance policies. 7.3 Certificate of Insurance. Consultant shall furnish Client with a certificate of insurance upon request. SECTION 8: INDEMNIFICATION, CONSEQUENTIAL DAMAGES, LIABILITY LIMITS 8.1 Indemnification. Consultant’s only indemnification obligation shall be to indemnify and hold harmless the Client, its officers, directors, and employees from and against those damages and costs incurred by Client or that Client is legally obligated to pay as a result of third party tort claims, including for the death or bodily injury to any person or for the destruction or damage to any property, but only to the extent proven to be directly caused by the negligent act, error, or omission of the Consultant or anyone for whom the Consultant is legally responsible. This indemnification provision is subject to the Limitation of Liability set forth in this Section 8. 8.2 Intellectual Property. Client agrees to indemnify Consultant against losses and costs arising out of claims of patent or copyright infringement as to any process or system that is specified or selected by Client or others on behalf of Client. 8.3 Mutual Waiver of Consequential Damages. NOTWITHSTANDING ANYTHING TO THE CONTRARY HEREUNDER, NEITHER CONSULTANT NOR CLIENT SHALL BE LIABLE TO THE OTHER FOR ANY CONSEQUENTIAL, PUNITIVE, INDIRECT, INCIDENTAL OR SPECIAL DAMAGES, OR LOSS OF USE OR RENTAL, LOSS OF PROFIT, LOSS OF BUSINESS OPPORTUNITY, LOSS OF PROFIT OR REVENUE OR COST OF FINANCING, OR OTHER SUCH SIMILAR AND RELATED DAMAGE ASSERTED IN THIRD PARTY CLAIMS, OR CLAIMS BY EITHER PARTY AGAINST THE OTHER. 8.4 Limitation of Liability. TO THE FULLEST EXTENT PERMITTED BY LAW, THE TOTAL LIABILITY IN THE AGGREGATE OF CONSULTANT, CONSULTANT’S OFFICERS, DIRECTORS, PARTNERS, EMPLOYEES, AGENTS, AND SUBCONSULTANTS, TO CLIENT AND ANYONE CLAIMING BY, THROUGH OR UNDER CLIENT FOR ANY CLAIMS, LOSSES, COSTS, OR DAMAGES WHATSOEVER ARISING OUT OF, RESULTING FROM OR IN ANY WAY RELATED CONSULTANT’S PERFORMANCE OF THE SERVICES OR THIS AGREEMENT, FROM ANY CAUSE OR CAUSES, INCLUDING BUT NOT LIMITED TO NEGLIGENCE, PROFESSIONAL ERRORS AND OMISSIONS, STRICT LIABILITY, BREACH OF CONTRACT, INDEMNIFICATION OBLIGATIONS OR BREACH OF WARRANTY, SHALL NOT EXCEED THE TOTAL COMPENSATION RECEIVED BY CONSULTANT OR $50,000, WHICHEVER IS GREATER. SECTION 9: MISCELLANEOUS PROVISIONS 9.1 Services Prior to Agreement. Directing Consultant to commence Services prior to execution of this Agreement constitutes Client’s acceptance of this unaltered Agreement in its entirety. 9.2 Confidentiality. To the extent Consultant receives Client information identified as confidential, Consultant will not disclose that information to third parties without Client consent. Additionally, any Project Data prepared in performance of the Services will remain confidential and Consultant will not release the reports to any third parties not involved in the Project. Neither of the aforesaid confidentiality obligations shall apply to any information in the public domain, information lawfully acquired from others on a nonconfidential basis, or information that Consultant is required by law to disclose. 9.3 Relationship of the Parties. Consultant will perform Services under this Agreement as an independent contractor, and its employees will at all times be under its sole discretion and control. No provision in this Agreement shall be deemed or construed to create a joint venture, partnership, agency or other such association between the Parties. 9.4 Resource Conservation and Recovery Act. To the extent applicable to the Services, neither this Agreement nor the providing of Services will operate to make Consultant an owner, operator, generator, transporter, treater, storer, or a disposal facility within the meaning of the Resource Conservation and Recovery Act, as amended, or within the meaning of any other law governing the handling, treatment, storage, or disposal of hazardous substances. Client agrees to hold Consultant harmless, defend, and indemnify Consultant from any claims, damages, penalties or losses resulting from the storage, removal, hauling or disposal of such substances. 9.5 Services in Connection with Legal Proceedings. Client agrees to compensate Consultant in accordance with its then current fees, rates, or charges if Consultant is asked or required to respond to legal process arising out of a proceeding related to the Project and as to which Consultant is not a party. 9.6 Assignment. This Agreement may not be assigned by Consultant or Client without the prior written consent of the other Party, which consent shall not be unreasonably withheld. 9.7 Third Party Beneficiaries. Nothing in this Agreement, express or implied, is intended, or will be construed, to confer upon or give any person or entity other than Consultant and Client, and their respective permitted successors and assigns, any rights, remedies, or obligations under or by reason of this Agreement. 9.8 Termination. This Agreement may be terminated by either Party for cause upon seven (7) days written notice to the other Party. Should the other Party fail to cure and perform in accordance with the terms of this Agreement within such seven‐day period, the Agreement may terminate at the sole discretion of the Party that provided the written notice. The Client may terminate this Agreement for its convenience. If Client terminates for its convenience, then Consultant shall be compensated in accordance with the terms hereof for Services performed, reimbursable costs and expenses incurred prior to the termination, and reasonable costs incurred as a result of the termination. 9.9 Force Majeure. Neither Party shall be liable for damages or deemed in default of this Agreement to the extent that any delay or failure in the performance of its obligations (other than the payment of money) results, without its fault or negligence, from any cause beyond its reasonable control, including but not limited to acts of God, acts of civil or military authority, embargoes, pandemics, epidemics, war, riots, insurrections, fires, explosions, earthquakes, floods, adverse weather conditions, strikes or lock‐outs, declared states of emergency, and changes in laws, statutes, regulations, or ordinances. 9.10 Disputes, Choice of Law, Venue. In the event of a dispute and prior to exercising rights at law or under this Agreement, Consultant and Client agree to negotiate all disputes in good faith for a period of 30 days from the date of notice of such dispute. This Agreement will be governed by the laws and regulations of the state in which the Project is located and all disputes and claims shall be heard in the state or federal courts for that state. Client and Consultant each waive trial by jury. 9.11 Individual Liability. No officer or employee of Consultant, acting within the scope of employment, shall have individual liability for any acts or omissions, and Client agrees not to make a claim against any individual officers or employees of Consultant. 9.12 Severability. Should a court of law determine that any clause or section of this Agreement is invalid, all other clauses or sections shall remain in effect. 9.13 Waiver. The failure of either Party hereto to exercise or enforce any right under this Agreement shall not constitute a release or waiver of the subsequent exercise or enforcement of such right. 9.14 Entire Agreement. The terms and conditions set forth herein constitute the entire understanding of the Parties relating to the provision of Services by Consultant to Client. This Agreement may be amended only by a written instrument signed by both Parties. In the event Client issues a purchase order or other documentation to authorize Consultant’s Services, any conflicting or additional terms of such documentation are expressly excluded from this Agreement. NAGELL APPRAISAL & CONSULTING 12805 Highway 55 Phone: 952-544-8966 Plymouth, MN 55441 Established in 1968 Fax: 952-544-8969 _______________________________________________________________________________________ Client: City of Arden Hills, David Swearingen February 15, 2025 C/O Brad Fisher, PE of Bolton & Menk 12224 Nicollet Avenue Burnsville, MN 55337-1649 RE: A Restricted Appraisal Letter Report special benefit if any for street improvements for 2026 PMP – Rehab Type, Arden Hills. Dear Brad: Thank you for your interest in obtaining services regarding the project noted above. The following is an engagement letter to provide a preliminary opinion of market benefit if any to the properties in the projects noted. Report Use: The letter report is for the sole internal use of the City only, and is to assist the City for guidance regarding special assessment determination for the proposed improvement project for properties abutting the streets. Should an owner(s) appeal the assessment amount, a standard narrative appraisal report would be needed for District Court, which would involve a separate fee. Value Type: This would be a restricted appraisal letter report, it provides a preliminary general range of market benefit if any for properties like those on along the subject streets. Project Description: 1. Project mill and overlay and full depth reclamation. See map below. Properties Types in the Project (see below and attached): Residential and industrial (by Boston Scientific Contact for access, Not necessary. Scope of Report: Driveby viewing of the subject road and properties. (2) Note the physical and/or economic factors that could affect the properties. (3) Comment on market benefit if any based on observations of the market. (4) Provide a general range of benefit if any for properties in the project. Given the scope of the assignment, supporting data is retained in the appraiser files. Ethan Waytas, MAI, Certified General 40368613 to co -sign the letter and testify if needed. Report Format: A Letter report will be provided. Supporting data retained in the appraisers workfile. Fee: The fee is $1,600 total . Any meetings, owner contact, appraisal reports, any discovery, preparation and testifying would be extra and billed at $200 per hour. The client named above is responsible for payment in a timely manner. Due Date: Report can be completed in about 4 weeks from engagement. Information needed by the appraiser: Feasibility report. Page 2 Our Company: Our company has 11 employees and has been in business since 1968 and has sufficient knowledge, experience, education, contacts and resources to competently complete this assignment. Our services will be delivered in a manner that is independent, impartial, and objective. We do not warrant the outcome of this matter, and neither the amount nor payment of our fees is contingent on any result. NOTE: If you agree to the above terms, please sign below and return by email or mail. If you have any additional questions, please do not hesitate to contact me. Sincerely, Signature______________________________ William R. Waytas David Swearingen Certified General 4000813, MN Date__________________________________ Enclosed: Project Area Map ______________________________________________________________________________ www.nagellmn.com Page 1 of 2 CONSENT ITEM – 8K MEMORANDUM DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: 2025 Ramsey County, MN Hazard Mitigation Plan Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Resolution 2025-026 adopting and supporting the 2025 Ramsey County, MN Hazard Mitigation Plan. Background/Discussion A hazard mitigation plan is a federally required document under the Disaster Mitigation Act of 2000 (DMA 2000). This law mandates that all states, counties, and communities maintain an approved mitigation plan to be eligible for certain federal disaster assistance. This plan ensures Arden Hills’ eligibility for federal disaster mitigation funding while proactively addressing risks to enhance our community’s resilience. The 2025 Ramsey County, MN Hazard Mitigation Plan (HMP) is updated approximately every five years in accordance with DMA 2000 to use the most recent demographic data, identify priority hazards and mitigation strategies, and evaluate critical infrastructure risks and hazards affecting Ramsey County, including Arden Hills. It serves as a framework upon which hazard mitigation projects and strategies can be coordinated across the entire county, and the process ensures that all jurisdictions consider new and emerging hazards, the impacts of growth, development, and social vulnerability on hazards in our area, and considers the impact of real- world events. The revised HMP assesses and ranks major natural, technological, and human-caused hazards based on factors such as frequency of occurrence, economic impact, and potential for deaths and injuries. Mitigation recommendations are based on input from state and local agencies, public feedback, and national best practices. While the primary focus remains on evaluating Ramsey Page 2 of 2 County’s exposure to natural hazards and identifying appropriate mitigation actions, this HMP update also expands the scope to include technological and human-caused hazards and is crafted in compliance with federal mitigation planning requirements. The HMP is a truly multi-jurisdictional plan that applies to all of Ramsey County. In addition to Arden Hills, this plan includes participation and input from Ramsey County and the municipalities of Falcon Heights, Gem Lake, Lauderdale, Little Canada, Maplewood, Mounds View, New Brighton, North Oaks, North Saint Paul, Roseville, Saint Anthony, Saint Paul, Shoreview, Vadnais Heights, White Bear Lake, and White Bear Township. Each of these municipalities will separately adopt the HMP as their own – meaning that the entire county will now use a single assessment and planning methodology to better coordinate across jurisdictions. Once approved by the Ramsey County and each municipality, the plan will be submitted by the Minnesota Department of Homeland Security and Emergency Management to the Federal Emergency Management Agency for final approval. Once approved as final adoption, Ramsey County Emergency Management and Homeland Security will forward a copy of the letter to the City’s Emergency Management Director. Due to the size of the document, the full plan is attached to this agenda packet on the City’s website* (2025 Ramsey County Multi-Hazard Mitigation Plan). Attachment B includes the executive summary. Budget Impact N/A Attachments Attachment A: Resolution 2025-026 Attachment B: Executive Summary *(see published packet in the website Agenda Center for the full plan) Page 1 of 2 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-026 RESOLUTION ADOPTING THE RAMSEY COUNTY MULTI-HAZARD MITIGATION PLAN WHEREAS the City of Arden Hills has participated in the hazard mitigation planning process as established under the Disaster Mitigation Act of 2000; and WHEREAS, the Act establishes a framework for the development of a multi-jurisdictional County Hazard Mitigation Plan; and WHEREAS, the Act as part of the planning process requires public involvement and local coordination among neighboring local units of government and businesses; and WHEREAS, the Ramsey County Multi-Hazard Mitigation Plan includes a risk assessment including past hazards, hazards that threaten Ramsey County, an estimate of structures at risk, a general description of land uses and development trends; and WHEREAS, the Ramsey County Multi-Hazard Mitigation Plan includes a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and WHEREAS, the Ramsey County Multi-Hazard Mitigation Plan includes a maintenance or implementation process including plan updates, integration of the plan into other planning documents and how Ramsey County will maintain public participation and coordination; and WHEREAS, the Plan has been shared with the Minnesota Division of Homeland Security and Emergency Management and the Federal Emergency Management Agency for review and comment; and WHEREAS, the Ramsey County Multi-Hazard Mitigation Plan will make the County and participating jurisdictions eligible to receive FEMA hazard mitigation assistance grants; and WHEREAS, this is a multi-jurisdictional Plan and cities that participated in the planning process may choose to also adopt the County Plan. Page 2 of 2 NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA, AS FOLLOWS: 1. The City of Arden Hills supports the hazard-mitigation planning effort and wishes to adopt the Ramsey County Multi-Hazard Mitigation Plan. ADOPTED this 10th day of March, 2025, by the City Council of the City of Arden Hills. CITY OF ARDEN HILLS By: ________________________________ David Grant, Mayor ATTEST: Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Executive Summary: 2025 Ramsey County, MN Hazard Mitigation Plan Introduction The 2025 Ramsey County, MN Hazard Mitigation Plan (HMP) is a multi-jurisdictional initiative aimed at reducing the long-term risks associated with natural, technological, and human-caused hazards. This plan provides a strategic framework to enhance community resilience, minimize economic losses, and protect human life and property. Developed in collaboration with local jurisdictions and stakeholders, the HMP aligns with federal and state mitigation planning requirements. Goals and Objectives The plan establishes four primary goals: 1. Mitigate impacts to life, property, the economy, and the environment from natural, technological, and human-caused hazards. 2. Strengthen local capacity and resources to create resilience against these hazards. 3. Enhance the resilience of critical infrastructure and community systems to withstand disruptions. 4. Increase public awareness and engagement through education and outreach. Planning Process The plan was developed with extensive community participation, including: • Collaboration between Ramsey County, all 16 municipalities and one township. • Formation of a Local Planning Team (LPT) comprised of emergency management officials, city administrators, fire chiefs, and law enforcement personnel. • Public engagement via surveys and stakeholder outreach to ensure inclusivity, particularly for vulnerable and traditionally underserved populations. • Regular virtual planning meetings and assessments of past mitigation actions. Community Profile Ramsey County is Minnesota's second-most populous county, with a population exceeding 550,000 residents. It has a diverse economy, dense urban development, and a variety of natural features, including lakes, rivers, and parks. The county faces climate change risks, with increasing temperatures, heavier precipitation, and more frequent extreme weather events. Risk Assessment A comprehensive risk assessment was conducted to identify and rank hazards based on threat level, vulnerability, and potential consequences. The key hazards identified include: • High-Risk Hazards: o Tornadoes and windstorms o Summer weather hazards (e.g., extreme heat, severe storms) o Winter weather hazards (e.g., blizzards, ice storms) • Medium-Risk Hazards: o Flooding o Drought o Hazardous materials incidents o Infrastructure failure o Human-caused hazards (e.g., cyberattacks, terrorism) • Low-Risk Hazards: o Geologic hazards (e.g., landslides, sinkholes) o Dam/levee failure The risk assessment also incorporated social vulnerability factors, highlighting the increased risks faced by low- income populations, non-English speakers, elderly individuals, and people with disabilities. Mitigation Strategy The 2025 mitigation strategy builds on actions from the 2019 plan, with updates to reflect emerging risks. Key actions include: • Strengthening infrastructure resilience through flood mitigation projects, power grid improvements, and stormwater management upgrades. • Expanding emergency preparedness programs for vulnerable populations. • Enhancing public alert systems and risk communication strategies. • Integrating hazard mitigation into urban planning and land-use policies. • Securing funding for resilience projects through federal, state, and local sources. Each jurisdiction has committed to at least one new or ongoing mitigation action to address their specific risks. Plan Implementation & Maintenance The plan outlines an implementation framework with: • Annual monitoring and evaluation of progress. • Integration with local planning mechanisms, including zoning laws and emergency response plans. • Continued public involvement through updates, community forums, and educational campaigns. Conclusion The 2025 Ramsey County Hazard Mitigation Plan is a proactive roadmap designed to safeguard communities against future disasters. By fostering collaboration, securing resources, and enhancing resilience at all levels, Ramsey County is committed to building a safer and more prepared future for its residents. RAMSEY COUNTY, MN HAZARD MITIGATION PLAN 2025 Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan I Ramsey County, MN Hazard Mitigation Plan Update 2025 Developed by the communities of Ramsey County In consultation with Tidal Basin Government Consulting Cover Photo Credit: Lyndsay Hicken Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan II Table of Contents Table of Contents .......................................................................................................................................... II 1. Introduction and Planning Process ........................................................................................................... 1 1.1 Introduction ........................................................................................................................................ 1 1.2 Plan Goals and Objectives ................................................................................................................... 1 1.3 Plan Organization ................................................................................................................................ 1 1.4 Planning Process ................................................................................................................................. 2 2. Community Profile and Capabilities .......................................................................................................... 7 2.1 Introduction ........................................................................................................................................ 7 2.2 Geography and Topography ............................................................................................................... 7 2.3 Population and Demographics ............................................................................................................ 9 2.4 Social Vulnerability ............................................................................................................................ 11 2.5 Economy ............................................................................................................................................ 15 2.6 Community Services and Infrastructure ........................................................................................... 16 2.7 Critical Facilities ................................................................................................................................ 17 2.8 Land Use and Ownership .................................................................................................................. 18 2.9 Climate Change and Trends .............................................................................................................. 19 2.10 Community Capabilities Assessment .............................................................................................. 20 3. Risk Assessment ...................................................................................................................................... 26 3.1 Risk Assessment ................................................................................................................................ 26 3.2 Hazard Summary ............................................................................................................................... 26 3.3 Assessment Methodology ................................................................................................................. 28 3.4 Hazard Rankings ................................................................................................................................ 29 3.5 Community Hazard Rankings ............................................................................................................ 30 3.6 Dam/Levee Failure ............................................................................................................................ 31 3.7 Drought ............................................................................................................................................. 36 3.8 Floods ................................................................................................................................................ 42 3.9 Geologic Hazards ................................................................................................................................. 7 3.10 Hazardous Materials ....................................................................................................................... 14 3.11 Summer Weather Hazards .............................................................................................................. 20 3.12 Tornado and Windstorm ................................................................................................................. 29 3.13 Winter Weather Hazards ................................................................................................................ 36 3.14 Human-Caused Hazards .................................................................................................................. 44 Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan III 3.15 Infrastructure Failure ...................................................................................................................... 50 4. Hazard Mitigation Strategy ..................................................................................................................... 58 4.1 Plan Goals .......................................................................................................................................... 58 4.2 Strategy Development ...................................................................................................................... 58 4.3 2019 Mitigation Action Reporting ..................................................................................................... 58 4.4 Completed Actions ............................................................................................................................ 59 4.5 Cancelled Actions .............................................................................................................................. 59 4.6 2025 Mitigation Strategy Elements .................................................................................................. 60 4.7 Action Prioritization .......................................................................................................................... 60 4.8 2025 Hazard Mitigation Strategy ...................................................................................................... 61 5. Plan Implementation and Maintenance ............................................................................................... 107 5.1 Plan Implementation ...................................................................................................................... 107 5.2 Monitoring, Evaluating and Updating the Plan ............................................................................... 108 Appendix A – Additional Emergency Management Actions ......................................................................... 1 Appendix B – Studies and References ........................................................................................................... 1 Appendix C – Sample Adoption .................................................................................................................... 1 Appendix D – Planning Process Documentation ........................................................................................... 1 Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 1 1. Introduction and Planning Process 1.1 Introduction Hazard mitigation is defined as any action taken before, during, or after a disaster to permanently eliminate or reduce the long-term risk to human life and property. Hazard mitigation is crucial to a comprehensive emergency management program, working alongside preparedness, response and recovery efforts. This plan will help participating jurisdictions lower their risk to natural hazards and enhance their resilience by identifying local policies and actions to reduce losses. The 2025 Ramsey County Hazard Mitigation Plan (HMP) update provides a framework to enhance the general well-being, safety and resilience of residents and communities across Ramsey County. This plan considers the impact of natural hazards across the planning area, reviews current levels of capability relevant to hazard mitigation, and identifies a comprehensive hazard mitigation strategy to buy down levels of risk. 1.2 Plan Goals and Objectives The planning process included a review and update of the prior mitigation goals and objectives as a basis for the planning process and selection of appropriate mitigation actions addressing all hazards of concern. Upon consideration, participating jurisdictions identified the follow goals for the plan update: Goal 1. Mitigate impacts to life, property, the economy and the environment from natural, technological and human-caused hazards. Goal 2. Build and support local capacity to create resiliency from natural, technological and human- caused hazards. Goal 3. Build resilience for critical infrastructure and systems against impacts of natural, technological and human-caused hazards. Goal 4. Increase education, outreach and awareness to the whole community to build resiliency. 1.3 Plan Organization The Ramsey County HMP update is organized as follows: Section 1. Introduction and Planning Process. Overview of participants, planning process and information regarding adoption of the HMP by Ramsey County and each participating jurisdiction. Description of the HMP methodology and development process; Local Planning Team (LPT) and stakeholder involvement efforts; and a description of how this HMP will be incorporated into existing programs. Section 2. Profile and Capability Assessment. Overview of Ramsey County, including: (1) physical setting, (2) land use, (3) land use trends, (4) population and demographics, (5) general building stock and (6) critical facilities and lifelines. A summary and description of the existing plans, programs and regulatory mechanisms at all levels of government (federal, state, county, local) that support hazard mitigation within the County. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 2 Section 3. Hazard Identification and Risk Assessment (HIRA). Documentation of the hazard identification and hazard risk ranking process, hazard profiles, vulnerability assessment (estimates of the impact of hazard events on life, safety, health, general building stock, critical facilities, the economy); consequence assessment (consequences Ramsey County and its communities could reasonably expect from an instance of the hazard including impacts on the public; responders; continuity of operations; property, facilities, and infrastructure; environment; economy of the jurisdiction; and public confidence in the jurisdiction’s governance); description of the status of local data; and planned steps to improve local data to support mitigation planning. Section 4. Mitigation Strategy. Information regarding the mitigation goals and objectives in response to priority hazards of concern and the process by which Ramsey County and local mitigation strategies have been developed or updated. Section 5. Plan Maintenance Procedures. System established to continue to monitor, evaluate, maintain, and update the HMP. 1.4 Planning Process 1.4.1 PARTICIPATING JURISDICTIONS Table 1 shows all jurisdictions that were participants in the plan update. Table 1. Participating Jurisdictions in the 2025 Update Participating Jurisdictions Arden Hills Falcon Heights Gem Lake Lauderdale Little Canada Maplewood Mounds View New Brighton North Oaks North Saint Paul Roseville Saint Anthony Saint Paul Shoreview Vadnais Heights White Bear Lake White Bear Township Ramsey County Each participating jurisdiction was asked to do the following: • Actively participate in the planning process. • Provide an update on the status of mitigation actions identified for that community in the 2019 plan. • Provide an update on community capabilities. • Identify at least one new or continuing hazard mitigation action in the updated 2025 hazard mitigation strategy. • Provide input throughout the process on plan elements. • Support public participation in the process. 1.4.2 LOCAL PLANNING TEAM To assist in the development of the plan update and provide guidance and community input on the process, an LPT was convened to serve as community representatives in the process. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 3 Table 2. Local Planning Team Last Name First Name Title Jurisdiction Artig-Swomley Gretchen Mayor Gem Lake Bownik Jim Assistant to the City Administrator Lauderdale Brosnahan David Fire Chief Roseville Butkowski Heather City Administrator Lauderdale Christopherson Pat Town Administrator White Bear Township Diaz Izzy Fire Chief St. Anthony Freed Judd Director of Emergency Management and Homeland Security Ramsey County Hamdorf Trevor Deputy Director of Public Safety New Brighton Hearden Chris Fire Chief Vadnais Heights Lawrence Melissa Acting City Clerk Gem Lake Linder Jim City Council Gem Lake Linehan Jack City Administrator Falcon Heights Lovas Mike EM Planning Coordinator St. Paul Mayer Bryan Emergency Management Coordinator Ramsey County Mallinger Jason Fire Chief North St. Paul Minwegen Jen Office Assistant – Fire Division New Brighton Montain Matt Assistant Fire Chief Mounds View Peltier Paul Public Works Lead White Bear Township Peterson Greg Fire Chief White Bear Lake Richter Mike Assistant Fire Chief Vadnais Heights Sather Matt Assistant Fire Chief – Lake Johanna Fire Arden Hills, North Oaks & Shoreview Schroeder Ryan Assistant Fire Chief Maplewood Sieben Terry Emergency Management Coordinator St. Paul Smiley Don Fire Chief Little Canada Zender Ben Chief of Police Mounds View 1.4.3 PUBLIC AND STAKEHOLDER OUTREACH Public engagement is a key component to the HMP’s success. Public outreach was accomplished both at the beginning and the end of the process. An electronic survey regarding hazard mitigation was released on June 24, 2024, utilizing the web-based Microsoft Forms survey tool. The survey was advertised by the County and jurisdictions within. A full accounting of advertising for the public survey is included in the Planning Process Appendix to this plan. Efforts were made by Ramsey County and participating jurisdictions to focus on including traditionally underserved populations (TUP) into the planning effort. Partnerships between the County, the Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 4 communities, and TUPs were explored. Ramsey County is currently building in-roads with TUPs to ensure that they can be a part of future planning processes. The plan was reviewed by a subject matter expert in TUPs to identify ways in which the plan could be developed in a more inclusive manner, resulting in substantive changes to the plan. After completing the draft plan, it was opened for public review from December 9th, 2024, through December 20th, 2024. The plan was posted for online access, and a comment tool was developed to collect comments. Comments received were reviewed and integrated as appropriate. Stakeholders are the individuals, agencies, and jurisdictions that have a vested interest in the recommendations of the HMP, including all planning partners. The planning process prioritized extensive representation from regional, county and local areas. Stakeholders were given a chance to review the plan during the plan review process. Jurisdictional representatives for each participating jurisdiction were also asked to serve as brokers to stakeholders within their own communities when providing plan inputs. Table 3. Stakeholders Stakeholder M et ho d Anoka County Emergency Management Plan review via direct email Washington County Emergency Management Plan review via direct email Dakota County Emergency Management Plan review via direct email Hennepin County Emergency Management Plan review via direct email 1.4.4 PLANNING MEETINGS Three large-group LPT planning meetings were held to support the planning process. All meetings were held virtually, via Microsoft Teams. Meeting #1 focused on introducing the planning process to the LPT and discussing reporting for community capabilities and progress on 2019 HMP mitigation actions. Meeting #2 focused on the initial results of the HIRA process. Meeting #3 focused on community hazard mitigation strategy development. Additionally, a series of informal mitigation strategy update support meetings were held virtually with communities upon request to discuss potential ideas for hazard mitigation actions. The following jurisdictions held additional community-specific meetings: • North St. Paul September 10, 2024 • Vadnais Heights September 10, 2024 • Falcon Heights September 12, 2024 • Ramsey County September 12, 2024 1.4.5 COMMUNITY CAPABILITIES Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 5 Participating jurisdictions were provided the opportunity to identify community capabilities identified in the previous plan; these capabilities were used as a baseline to identify areas upon which to build for the hazard mitigation strategy. Communities reported on capabilities in the following target areas: • Planning and Regulatory • Administrative and Technical • Financial • Education and Outreach The outcome of the capability assessment surveys is summarized in Section 2. 1.4.6 HAZARD IDENTIFICATION AND RISK ASSESSMENT A risk assessment is a calculation of the threat, vulnerability, and consequence of hazards that impact the participating jurisdictions in the planning area. While hazard mitigation lends itself to natural hazards, Ramsey County included human-caused and technological hazards to develop a more holistic understanding of risk. The following hazards were identified and assessed during the plan update process: • Dam/Levee Failure • Drought • Floods • Geological Hazards (landslide, subsidence, and sinkholes) • Hazardous Materials (Fixed Sites and In Transit) • Summer Weather Hazards • Tornado and Windstorm • Winter Weather Hazards • Human-Caused Hazards • Infrastructure Failure Following an initial evaluation of hazard risk, the LPT discussed the results during the second planning meeting and added comment and context to the final assessment. Further information on the risk assessment process can be found in Section 3. 1.4.7 HAZARD MITIGATION STRATEGY The hazard mitigation strategy was structured in two phases. Initially, communities were provided a list of the hazard mitigation actions from the 2019 HMP. Communities were asked to assess their progress, employing a four-option status indicator to report updates: • Not started • In progress Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 6 • Completed • Cancelled Communities were also asked to provide background information on each action where applicable, identifying: • If an action was completed, when was it completed? Has the community seen any benefits from the project? • If an action has not been started, why not? • If an action is in progress, how much progress has been made? When is the project slated for completion? • If an action is deleted, why? This evaluation process enabled communities to establish a foundation of ongoing initiatives for the revised hazard mitigation strategy. After completing the HIRA, the LPT focus shifted to developing new hazard mitigation actions to enhance the 2025 strategy. Communities received instructions on creating these new actions, and what supporting information would be necessary for each action included in the plan. Customized planning support meetings were available for communities that requested additional engagement in developing mitigation strategies. These efforts are reflected in Section 4. 1.4.8 PLAN IMPLEMENTATION AND MAINTENANCE The LPT developed a plan for HMP implementation and maintenance, including annual review and evaluation, integration with other planning mechanisms and continued public involvement. This information can be found in Section 5. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 7 2. Community Profile and Capabilities 2.1 Introduction Established in 1849, Ramsey County is the second-most populous county in the state and the smallest by land area in Minnesota, covering approximately 170 square miles. Its dense urban core gives it a vibrant economy and diverse population, estimated at 536,075 in 2023. The county encompasses several cities, including Arden Hills, Blaine, Falcon Heights, Gem Lake, Lauderdale, Little Canada, Maplewood, Mounds View, New Brighton, North Oaks, North Saint Paul, Roseville, St. Anthony, Saint Paul, Shoreview, Spring Lake Park, Vadnais Heights, and White Bear Lake. White Bear Township is the only township in Ramsey County. Ramsey County’s economy is diverse, with a mix of public sector, healthcare, education, and service industries forming the backbone. Major employers include state government, major healthcare systems, and higher education institutions. Unemployment rates in the county have remained relatively low in recent years, though like many urban areas, some neighborhoods experience higher rates due to economic disparities. 2.2 Geography and Topography Ramsey County is anchored by its largest city and the state capital, Saint Paul, which forms part of the Twin Cities along with neighboring Minneapolis. The Mississippi River runs along the western boundary of the county, significantly shaping its topography and land use. Despite its urban nature, Ramsey County boasts an extensive park system, with over 6,500 acres of parkland, including lakes, trails, and natural reserves. It is bordered by four counties: Hennepin to the west, Dakota to the south, Washington to the east, and Anoka to the north. Ramsey County, Minnesota, has a relatively flat to gently rolling topography, typical of much of the Upper Midwest. Key features of the county's landscape include: • Low Elevation: The county sits at an average elevation of around 700-1,000 feet above sea level. The terrain is generally flat to gently undulating, with no significant mountain ranges or dramatic elevation changes. • Lakes and Waterways: Ramsey County is home to several lakes, wetlands, and rivers. The Mississippi River forms part of the county's western boundary and is a major geographical feature. Other notable bodies of water include Lake Phalen, Lake Como, and White Bear Lake (partly located in Ramsey County). These water features are integrated into the local landscape, providing natural beauty and recreation. • Glacial Influence: The topography of Ramsey County, like much of Minnesota, was shaped by glacial activity during the last ice age. The landscape includes remnants of glacial drift and moraine, resulting in the formation of lakes, wetlands, and gently rolling hills. • Urban Development: As the county is heavily urbanized, particularly in Saint Paul and surrounding areas, much of the natural topography has been altered by development. Parks, green spaces, and lakes offer glimpses of the region’s natural terrain. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 8 2.2.1 GEOGRAPHY Ramsey County is largely characterized by gently rolling terrain typical of the central lowland region, with areas of flat plains and gradual elevation changes. • Elevation: The elevation in Ramsey County ranges from around 690 feet above sea level near the Mississippi River to approximately 1,100 feet in some of the county’s highest points. • Highest Point: The highest natural point in Ramsey County is located near Indian Mounds Park in Saint Paul, offering scenic views of the Mississippi River Valley. • River Valleys: The Mississippi River Valley provides some of the most dramatic changes in elevation in the county. Bluffs and steep slopes are found along the riverbanks, particularly in the western portion of the county. 2.2.2 HYDROLOGY Despite being an urban county, Ramsey County has numerous water features that play an important role in its geography and landscape, with approximately 10% of the county’s total area being surface water. • Groundwater: Groundwater is the water found beneath the earth's surface, stored in and moving through small spaces within soil, rocks, and geologic formations. In Ramsey County, a section of a large geologic basin, made up of several aquifer units, lies underground and supplies much of the water used for daily needs. Wells are used to extract groundwater from these aquifers, which is then utilized for drinking, heating and cooling, irrigation, manufacturing, and other purposes. Groundwater quality is influenced by its natural properties and any contaminants introduced into the aquifers, either naturally or through human activity. Approximately 15-20% of Ramsey County residents rely exclusively on groundwater for their drinking water. • Rivers: o The Mississippi River forms part of the western boundary and is the most significant water feature. Historically, it has been a key transportation route and continues to play a major role in commerce and recreation. o The Minnesota River joins the Mississippi just south of Ramsey County. • Lakes: There are over 80 lakes in Ramsey County. Prominent lakes include: o Lake Phalen: One of the largest lakes in the county and a popular recreational destination. o Como Lake: Located in Saint Paul’s Como Park, this is an urban lake with surrounding parkland. o White Bear Lake: Part of this large lake lies within Ramsey County, although most of it is in neighboring Washington County. It is a recreational hub and supports suburban communities. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 9 • Wetlands: The county has numerous wetlands that contribute to its diverse ecology, including areas near Battle Creek Regional Park and Rice Creek. Wetland areas are critical for stormwater management, wildlife habitats, and maintaining biodiversity in this urban landscape. • Watershed Districts: There are five watershed districts and three water management organizations within the county. The five districts are Capitol Region Watershed District, Lower Minnesota River Watershed District, Ramsey-Washington Metro Watershed District, Rice Creek Watershed District, and Valley Branch Watershed District. The water management organizations are Lower Mississippi River Water Management Organization, Mississippi Water Management Organization, and Vadnais Lake Area Water Management Organization. 2.2.3 GEOLOGY Ramsey County has a diverse geological history shaped by both glacial and ancient marine processes. The landscape was heavily influenced by the Wisconsin Glaciation, which left behind glacial deposits, moraines, and outwash plains, forming the county's rolling terrain and contributing to the development of the Mississippi River. Beneath the glacial sediments, the bedrock consists primarily of sedimentary rocks like limestone, dolostone, and sandstone, deposited when the area was covered by shallow seas around 500 million years ago. The Mississippi River has carved valleys into these rock layers, exposing bluffs, while fertile soils from glacial deposits historically supported agriculture. Additionally, karst features are present in some areas due to the soluble limestone bedrock, although these are less common than in southeastern Minnesota. 2.3 Population and Demographics Demographic Overview Ramsey County is home to a diverse population that reflects a rich tapestry of racial, ethnic, and cultural groups. Understanding the demographic makeup of the county is critical to ensuring that hazard mitigation efforts are equitable and address the needs of all community members. Population Composition As of the most recent U.S. Census, Ramsey County has a population of 552,352 residents. Figure 1 shows Ramsey population density by U.S. Census block. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 10 Figure 1. Ramsey County Population by Census Block The racial and ethnic composition of the county is as follows: • White: 59.6% • Black or African American: 12.9% • Hispanic or Latino: 8.2% • Asian: 15.6% Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 11 • Native American or Alaska Native: 0.8% • Other: 2.9% Minnesota is a designated refugee settlement area, and the county's diverse population includes significant immigrant communities. In 2018, the largest groups of foreign-born Minnesotans were born in Mexico (about 64,500); Somalia (33,500); India (30,200); Laos, including Hmong (24,400); Vietnam (18,600); China, excluding Hong Kong and Taiwan (18,600); Ethiopia (21,900); and Thailand, including Hmong (18,500). These estimates do not include U.S.-born children of these immigrants. They also likely underestimate the size of our immigrant populations because trust and language issues reduce response rates to Census surveys. Fifty-one percent of Minnesota's foreign-born population are naturalized U.S. citizens. Age Distribution The age distribution in Ramsey County reflects both a growing youth population and an aging community, with a median age of 36.4, slightly younger than the state median age of 39.1: • 17 years and younger: 23.1% • 18-24 years: 9.6% • 25-34 years: 16.2% • 35-44 years: 13.1% • 45-54 years: 10.9% • 55-64 years: 11.9% • 65 years and older: 15.1% Understanding the composition, geographical distribution, and capability considerations of these diverse populations is essential, as these groups traditionally have heightened vulnerabilities before, during and after hazard events, particularly young children, the elderly, people with disabilities and serious health conditions, people who are socially isolated, and households with limited English proficiencies. 2.4 Social Vulnerability The Social Vulnerability Index (SVI) is a critical tool used to assess the resilience of communities in the face of hazards. The SVI measures various factors that influence a community’s ability to prepare for, respond to, and recover from disasters. In Ramsey County, these factors are essential for identifying populations that may be disproportionately affected by natural and human-made hazards. According to the latest SVI data, Ramsey County has an overall SVI score of 0.9419 (from a range of 0 to 1), indicating that the county’s vulnerability level is high compared to other counties across the country. Higher SVI scores reflect greater social vulnerability, which can increase the risks associated with hazard events. Disparities that persist in society, including social, economic, and health inequities, and which have impacted the historically disadvantages and underserved populations throughout the County, can be exacerbated by the impacts of extreme weather events. Periods of extreme heat, winter storms or Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 12 floods can cause increases in utilities and other expenses that are not easily absorbed by low-income families. Additionally, low-income communities and communities of color are the most vulnerable to a rapidly changing climate. 2.4.1 SOCIOECONOMIC STATUS Socioeconomic status affects hazard vulnerability because lower-income populations often have limited access to resources, such as safe housing, insurance, and emergency services, making them less resilient to disasters. Additionally, they may face greater challenges in recovery, prolonging the impacts of hazards. • The percentage of residents living below the poverty line in Ramsey County is 12.9 %. • Unemployment rates stand at 4.6%, with certain areas of the county experiencing even higher levels of joblessness. • Household income in more vulnerable areas of the county is significantly lower than the countywide average, with 20.5% of countywide households reporting incomes of $35,000 or less. • Housing cost-burdened occupied units (30%+ of income spent on housing costs) equal approximately 26.4% of the available housing stock. • Data shows that educational attainment also plays a role, with 8.8% of residents over age 25 lacking a high school diploma. • In the metro area, 4 of every 5 Areas of Concentrated Poverty are also census tracts where at least half of residents are people of color. Areas with lower income, more poverty and unemployment, and fewer adults with high school diplomas have a higher vulnerability score. Areas of moderate to high vulnerability are found along and north of I- 94, Saint Paul’s East and West Sides, and in areas in Roseville and Mounds View. 2.4.2 HOUSEHOLD COMPOSITION AND DISABILITY The U.S. Census defines four major categories of disabilities: • Sensory disabilities include blindness, deafness, or severe vision or hearing impairment. • Physical disabilities are long-lasting conditions that substantially limit one or more basic physical activities, such as walking, climbing stairs, reaching, lifting, or carrying things. • Self-care disabilities are conditions lasting six or more months that make it a challenge to dress, bathe, or move around inside the home. • Go-outside-the-home disabilities are conditions lasting six or more months that make it difficult for people to shop or to visit a doctor’s office by themselves. Household composition and disability affect hazard vulnerability as families with young children, elderly members, or individuals with disabilities may face greater difficulties in evacuating, accessing emergency information, and receiving appropriate care during disasters. These groups often require additional support and tailored resources to ensure safety and resilience. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 13 • Vulnerability is also shaped by the composition of households in the county. Individuals under the age of 18 make up 23.1% of the population, while individuals over the age of 65 represent 15.1%. • Additionally, 12.0% of individuals in Ramsey County report having a disability, which can affect the ability to prepare for, respond to and recover from disasters. • Single-parent households account for 5.7% of all households in Ramsey County, a group that may face heightened vulnerability due to resource constraints. Areas with more elderly, youth, people with disabilities and single parent households with young children have a higher vulnerability score. Areas of moderate to high vulnerability are found along & north of I-94, Saint Paul’s East and West Sides, and in areas in Mounds View, New Brighton, Maplewood, White Bear Lake, Roseville and Little Canada. 2.4.3 MINORITY STATUS AND LANGUAGE Minority status and language barriers increase hazard vulnerability as marginalized communities may face systemic discrimination, limited access to resources, and reduced trust in authorities. Language barriers can hinder the ability to receive critical emergency information and access services. Limited English proficiency can put individuals at higher risk because they might not be aware of or fully understand evacuation orders and other warnings, instructions on how to access critical City services, or other communication from first responders. This barrier exacerbates efforts for preparedness, increases their risks during disasters, and prolongs the recovery process. • Ramsey County is home to a diverse population, with 40.4% of residents identifying as a racial or ethnic minority. These groups often face barriers to accessing resources and services during emergencies. • Language proficiency is a significant factor in vulnerability. Ramsey County has a significant portion of the population with limited English proficiency. 23.5% of residents speak a language other than English at home, with the most common languages being Asian and Pacific Island languages (10.6%) and Spanish (5.3%). This may indicate potential communication challenges in the event of an emergency. Areas with more minorities and people age 5+ who speak English "less than well" have a higher vulnerability score. Areas of moderate to high vulnerability are shown in areas along and north of I-94, Saint Paul’s East and West sides, and in areas in Mounds View, Saint Anthony, Maplewood, Lauderdale, Falcon Heights, and Little Canada. 2.4.4 HOUSING AND TRANSPORTATION Housing and transportation affect hazard vulnerability because individuals in substandard housing or densely populated areas are more likely to experience severe damage during disasters. Access to affordable housing can be a challenge and disasters that result in property damage can further constrain the housing market. For some low income or diverse populations, they may have only been able to purchase homes in areas with increased hazard risk exposure as they have limited income or have experienced issues with housing access due to historic discriminatory practices. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 14 Limited access to reliable transportation can hinder evacuation efforts and reduce the ability to access emergency services or resources. The evacuation of people with disabilities and access and functional needs poses additional requirements. Many people who are otherwise self-sufficient may have special circumstances due to short-term issues such as physical or mental health issues, or have temporary resource shortages (e.g., fuel, transportation). • Housing instability is a concern in Ramsey County, with 41.0% of residents living in renter- occupied units. Renters may have fewer resources to recover from hazard events and are often more vulnerable to displacement. • In terms of transportation, 9.7% of households do not have access to a vehicle, making evacuation and accessing services more difficult in an emergency. • The percentage of residents living in housing units with more than one occupant per room (overcrowded conditions) is 4.0%, which may increase the spread of illness and reduce resilience. • The percentage of residents living in housing built in 1939 or earlier is 27.5%, increasing the likelihood of damage during hazard events. Areas with more multi-unit housing, mobile homes, crowded homes, homes with no vehicle access, and institutionalized group quarters have a higher vulnerability score. Areas of moderate to high vulnerability are found along and north of I-94, Saint Paul’s East and West sides, and in areas in Mounds View, New Brighton, Saint Anthony, Maplewood, North Saint Paul, Lauderdale, Falcon Heights, Blaine, White Bear Lake, Roseville, Vadnais Heights and Little Canada. 2.4.5 SPATIAL DISTRIBUTION OF VULNERABILITY Centers for Disease Control (CDC)/Agency for Toxic Substances and Disease Registry (ATSDR) SVI data shows that social vulnerability is not evenly distributed across Ramsey County. Certain areas have notably higher SVI scores. These areas are more likely to experience compounded challenges during disasters due to the concentration of vulnerable populations and limited resources. An interactive, visual, spatial distribution by census tract of Ramsey County’s SVI by each of the four key themes can be viewed at https://www.arcgis.com/apps/MapSeries/index.html?appid=2bd18bc999dd452db6c680eba697f916. 2.4.6 HEALTH DISPARITIES Health disparities play a significant role in shaping a community's vulnerability to hazards, as underlying health conditions and unequal access to healthcare can hinder the ability to prepare for, respond to, and recover from disasters. In Ramsey County, understanding these disparities is critical to ensuring that mitigation strategies address the unique needs of all residents. 2.4.6.1 Chronic Health Conditions Chronic health issues such as asthma, diabetes, heart disease, and respiratory conditions can exacerbate the impacts of disasters, especially for populations with limited access to healthcare. Pre-existing and underlying health conditions can elevate a heat event to a life-threatening situation. Those with less disposable income are affected disproportionately due to the inability to provide safe shelter, air Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 15 conditioning, medical care, and quality foods, and are also least able to obtain information related to extreme event risks and adaptation strategies. In Ramsey County: • The hospitalization rate for asthma among residents is 7.7 per 10,000, but among youth ages 5 to 19, the asthma hospitalization rate is much higher at 15.4 per 10,000. Asthma hospitalization rates for children living in the Twin Cities metropolitan area are 67% higher than for children living in Greater Minnesota. • In 2016, the rate of death from diabetes in the county was 20.8 per 100,000. In a 2014 metro survey, 13.9 percent of those from lower income households were diagnosed with diabetes, compared to 5.4 percent of those from higher income households. That’s an 8.5 percentage point gap between the two income groups. The same survey found that 15.8 percent of those with only a high school education reported being told they had diabetes compared to 4.3 percent of those with bachelor’s degrees. That’s an 11.5 percentage point gap between the groups. • For 2012-2016, the five-year age adjusted rates for stroke deaths in Minnesota was 32.7 per 100,000 compared to a Ramsey rate of 39.6 per 100,000. During that same period, the five-year age adjusted rates for heart disease deaths in Minnesota was 116.6 per 100,000 compared to a Ramsey rate of 110. According to a 2014 survey in the Metro area, those with less education or lower income have a much higher risk of coronary heart disease, strokes and heart attacks. Among those with high school education, 12.1% report being diagnosed with heart disease compared to 3.1% of those with a bachelor’s degree. These chronic health conditions can increase the severity of harm experienced during events such as poor air quality from wildfires, extreme heat, or power outages. 2.4.6.2 Healthcare Access and Insurance Coverage Access to healthcare is a critical factor in resilience, as individuals without adequate healthcare are less likely to receive the care they need during and after disasters. In Ramsey County: • 5.1% of the population is uninsured. • In Ramsey County in 2014, among adults 25 years or older that take prescription medications, about 10 percent could not afford their prescriptions. 2.5 Economy Overall, the county has a stable and diverse economy with public administration, education, healthcare, and manufacturing as foundational pillars. According to the 2023 American Community Survey 1-Year Estimate, the median household income in Ramsey County is $77,812, and the employment rate 67%, with 63.6% working for private sector businesses. In comparison, the median household income for Minnesota is $85,086. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 16 2.6 Community Services and Infrastructure The following section offers an overview of community services and infrastructure in Ramsey County. Community services include essential functions such as healthcare, public safety, and emergency services. In terms of infrastructure, examples include the county's power utilities, water and sewer systems, and its transportation network, which supports both public and private transit options. 2.6.1 HEALTH CARE PROVIDERS Ramsey County has a robust healthcare system with a variety of providers, including major hospitals like Regions Hospital, United Hospital, and M Health Fairview St. John’s Hospital. These facilities offer services ranging from emergency care and surgery to mental health and specialized treatments. In addition to large healthcare networks like HealthPartners and Allina Health, there are numerous clinics providing primary and specialty care. The county also has an extensive network of long-term care facilities, skilled nursing centers, and hospice services, supporting the elderly and those with chronic health conditions or end-of-life care needs. 2.6.2 PUBLIC SAFETY Ramsey County is served by a comprehensive network of public safety agencies, including police, fire, and emergency medical services (EMS), to ensure the safety and well-being of its residents. • Police Services: The primary law enforcement agency in the county is the Ramsey County Sheriff's Office, which provides patrol, investigative services, and emergency response for unincorporated areas and supports municipal police departments. Cities like Saint Paul and Maplewood have their own police departments, with the Saint Paul Police Department being the largest in the county, offering full-service law enforcement, including specialized units like homicide, narcotics, and Special Weapons and Tactics (SWAT). • Fire Services: Ramsey County’s fire protection is provided by municipal fire departments, including the Saint Paul Fire Department, one of the largest and most comprehensive in the region. These departments handle fire suppression, fire prevention, rescue operations, and hazardous materials response. Many fire departments are integrated with EMS to provide rapid emergency medical assistance. • Emergency Medical Services: EMS in Ramsey County are primarily provided by agencies like Allina Health EMS, Saint Paul Fire Department EMS, and other local first responders. These services provide advanced life support (ALS) and basic life support (BLS) care in emergencies, handling medical crises, accidents, and disasters. 2.6.3 UTILITIES Ramsey County provides its residents with a comprehensive array of utility services, including water, sewer, natural gas, and electricity, managed by various public and private entities. 2.6.3.1 Water and Sewer Services Water services in Ramsey County are primarily managed by local municipalities. The City of Saint Paul operates its own water utility, providing safe drinking water sourced from the Mississippi River and treated at the Saint Paul Regional Water Services facility. The water system is regularly monitored to Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 17 ensure compliance with federal and state safety standards. Similarly, wastewater treatment is handled by the Metropolitan Council, which manages a regional sewer system that collects and treats sewage from multiple municipalities in the area, including Saint Paul and surrounding suburbs. 2.6.3.2 Natural Gas Natural gas services in Ramsey County are primarily provided by Xcel Energy, which supplies natural gas to homes and businesses throughout the region. Xcel Energy is responsible for the maintenance and operation of gas pipelines, ensuring reliable delivery and adherence to safety regulations. The company also offers programs aimed at energy efficiency and conservation. 2.6.3.3 Electricity Xcel Energy also provides a significant portion of the county with electricity. The company offers various programs, including renewable energy options, rebates for energy-efficient appliances, and initiatives to help customers reduce their energy usage. Other utility providers in the area include Dakota Electric Association and the City of Saint Paul, which offers electricity services to some residents. 2.6.3.4 Transportation Comprehensive transportation infrastructure that encompasses an extensive network of roads, highways, and public transit systems, which are crucial for the mobility of residents and the efficiency of local commerce. The county manages approximately 250 miles of roads. Major highways such as I-94, I- 35W, and Highway 36 serve as key corridors for both local and regional traffic. Public transit services in Ramsey County are provided by Metro Transit, which operates various bus routes and light rail lines, including the upcoming Riverview Corridor streetcar line aimed at enhancing connectivity between major areas like Downtown Saint Paul and the Mall of America. Additionally, several Bus Rapid Transit (BRT) projects, such as the Rush Line and Gold Line, are planned to improve access to surrounding communities. Planned activities include expanding the capacity of major highways to accommodate growing traffic, implementing the "All Abilities Transportation Network" to promote inclusivity in transportation, and coordinating bike and pedestrian trails across the county. These initiatives align with the County's strategic goal of developing a sustainable, efficient, and multimodal transportation system that meets the needs of all residents. 2.7 Critical Facilities Critical facilities are interspersed throughout Ramsey County. Figure 2 shows all fire stations, post offices, schools, hospitals and airports in the county. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 18 Figure 2. Critical Facilities in Ramsey County 2.8 Land Use and Ownership Ramsey County features a mix of urban, suburban, and natural land use. The county is heavily urbanized, particularly in Saint Paul, which occupies much of the county's land. Residential, commercial, and Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 19 industrial zones dominate, with neighborhoods of single-family homes and high-density apartments, along with business districts and manufacturing centers. In terms of ownership, a significant portion of the land is privately owned, especially residential and commercial properties. Public lands, managed by county and city authorities, include parks, government buildings, and protected areas. The county has been actively balancing development with conservation efforts, particularly in managing urban sprawl and preserving green spaces. There are approximately 229,000 housing units, with close to 60% as owner-occupied. Almost 90% of the housing units were built prior to 2000. 2.9 Climate Change and Trends Climate trends in Ramsey County, Minnesota, are reflective of broader regional patterns in the Upper Midwest, which has been experiencing noticeable shifts due to climate change. Key trends, as reported by the University of Minnesota’s Climate Adaptation Partnership and the Minnesota Department of Natural Resources include: • Rising Temperatures: Over the past few decades, Ramsey County has experienced a steady increase in average annual temperatures. Warmer winters, with fewer extreme cold days, are a prominent feature, though summers are also seeing more frequent heat waves. Ramsey County has already observed an average annual temperature increase of 3.5 degrees F, with much of this warming occurring during the coldest months of the year. • Increased Precipitation: There has been a rise in annual precipitation, with heavier rainfall events becoming more common. This trend is contributing to localized flooding and increased stormwater management challenges in urban areas like Saint Paul. The region has experienced an increase in annual precipitation of 4.1 inches, while statewide an increase of 3.3 inches annually has been observed. By the end of the century, winter and spring precipitation are expected to increase by 30%, as projected by the University of Minnesota’s Climate Adaptation Partnership. • Seasonal Shifts: Winters are becoming shorter and less severe, while springs and autumns are extending. Snowfall patterns are shifting, with less frequent but more intense snowstorms, followed by quicker melts. It has been observed that winters in Minnesota are warming dramatically, and spring weather is arriving up to two weeks earlier than in the early 1900s. Climate change is expected to continue altering the timing of the seasons in the future. Winters are predicted to become shorter, warmer, and wetter, with an increase in both spring and heavy precipitation. Summers are likely to grow longer and hotter, beginning earlier and extending later into the year. The last freeze of spring is projected to occur increasingly earlier, while the first freeze of fall will likely be delayed, further lengthening the growing season. • More Extreme Weather Events: The region, including Ramsey County, has seen more intense storms, such as thunderstorms, tornadoes, and flash flooding events. This is consistent with a broader trend toward more frequent and severe extreme weather across the Midwest. For example, the term “mega-rain” is used to describe when at least six inches of rain fall over an area of at least 1,000 square miles. Since 1973, Minnesota has experienced 16 mega-rains, 11 of Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 20 those events have occurred since 2000, indicating a trend toward an increase in frequency and intensity of heavy rainfall events. 2.10 Community Capabilities Assessment Participating jurisdictions completed assessments of community capabilities, focusing on the following capability areas: • Planning and Regulatory • Administrative and Technical • Financial • Education and Outreach Assessment results were utilized by communities to identify both capability gaps and existing capabilities that could be used to mitigate hazards. It is important to remember that the capabilities assessment was not a test, and most communities had very valid reasons for having or not having specific capabilities. The following sections indicate specific capabilities in each community, as identified by that community. 2.10.1 PLANNING AND REGULATORY CAPABILITIES Planning and regulatory capabilities include codes, ordinances, policies, laws, plans and programs that guide growth and development. These capabilities can either support risk reduction or create areas that are more vulnerable to disaster. Table 4. Planning Capabilities in Ramsey County Plans Ca p i t a l I m p r o v e m e n t P l a n Cl i m a t e C h a n g e A d a p t a t i o n P l a n Co m m u n i t y W i l d f i r e P r o t e c t i o n P l a n Co m p r e h e n s i v e / M a s t e r P l a n Co n t i n u i t y o f O p e r a t i o n s P l a n Ec o n o m i c D e v e l o p m e n t P l a n La n d U s e P l a n Lo c a l E m e r g e n c y O p e r a t i o n s P l a n St o r m w a t e r M a n a g e m e n t P l a n Tr a n s p o r t a t i o n P l a n Arden Hills • • • • • • Falcon Heights • • • • Gem Lake • • • • Lauderdale • • • • Little Canada • • • • • • • • Maplewood • • • • • • • • Mounds View • • • • • • • • New Brighton • • • • • • North Oaks • • • • • • Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 21 Plans Ca p i t a l I m p r o v e m e n t P l a n Cl i m a t e C h a n g e A d a p t a t i o n P l a n Co m m u n i t y W i l d f i r e P r o t e c t i o n P l a n Co m p r e h e n s i v e / M a s t e r P l a n Co n t i n u i t y o f O p e r a t i o n s P l a n Ec o n o m i c D e v e l o p m e n t P l a n La n d U s e P l a n Lo c a l E m e r g e n c y O p e r a t i o n s P l a n St o r m w a t e r M a n a g e m e n t P l a n Tr a n s p o r t a t i o n P l a n North Saint Paul • • • • • Roseville • • • • • Saint Anthony • • • Saint Paul • • • • • • • • • Shoreview • • • • • • • • • Vadnais Heights • • • • • • White Bear Lake • • • • • White Bear Township • • • • • • • • Ramsey County • • • • • • • • Table 5. Regulatory Capabilities in Ramsey County Land Use and Planning Ordinances La n d A c q u i s i t i o n Bu i l d i n g C o d e Fl o o d I n s u r a n c e R a t e Ma p s ( F I R M S ) Fl o o d p l a i n O r d i n a n c e Su b s t a n t i a l D a m a g e Pl a n Na t u r a l H a z a r d -S p e c i f i c Or d i n a n c e s Su b d i v i s i o n O r d i n a n c e s Zo n i n g O r d i n a n c e Arden Hills • • • • • • • Falcon Heights • • • • • Gem Lake • • • • Lauderdale • • • • • • Little Canada • • • • • • • • Maplewood • • • • • • • • Mounds View • • • • • • • • New Brighton • • • • • • North Oaks • • • • • North Saint Paul • • • • Roseville • • • Saint Anthony • • Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 22 Land Use and Planning Ordinances La n d A c q u i s i t i o n Bu i l d i n g C o d e Fl o o d I n s u r a n c e R a t e Ma p s ( F I R M S ) Fl o o d p l a i n O r d i n a n c e Su b s t a n t i a l D a m a g e Pl a n Na t u r a l H a z a r d -S p e c i f i c Or d i n a n c e s Su b d i v i s i o n O r d i n a n c e s Zo n i n g O r d i n a n c e Saint Paul • • • • • • • • Shoreview • • • • • • • • Vadnais Heights • • White Bear Lake • • • • • White Bear Township • • • • • • Ramsey County • • 2.10.2 ADMINISTRATIVE AND TECHNICAL CAPABILITIES Administrative and technical capabilities include staff, skills and tools. These capabilities can be used for mitigation planning and to carry out specific mitigation actions. They also include the ability to access, coordinate and implement these resources effectively. Table 6. Administrative and Technical Capabilities in Ramsey County Administrative and Technical Capabilities Ch i e f B u i l d i n g O f f i c i a l Ci v i l E n g i n e e r Co m m u n i t y P l a n n e r Em e r g e n c y M a n a g e r Fl o o d p l a i n A d m i n i s t r a t o r GI S C o o r d i n a t o r Pl a n n i n g B o a r d Zo n i n g O f f i c i a l Gr a n t W r i t i n g C a p a b i l i t y Ha z a r d D a t a a n d I n f o r m a t i o n GI S A n a l y s i s Mu t u a l A i d A g r e e m e n t s Arden Hills • • • • • • • • • • • Falcon Heights • • • • • • • • Gem Lake • • • • • • • Lauderdale • • • • • • • • • Little Canada • • • • • • • Maplewood • • • • • • • • • • Mounds View • • • • • • • • • • • • New Brighton • • • • • • • • • North Oaks • • • • • • • • • • • • North Saint Paul • • • • • • • • • • • Roseville • • • • • • • • • • Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 23 Administrative and Technical Capabilities Ch i e f B u i l d i n g O f f i c i a l Ci v i l E n g i n e e r Co m m u n i t y P l a n n e r Em e r g e n c y M a n a g e r Fl o o d p l a i n A d m i n i s t r a t o r GI S C o o r d i n a t o r Pl a n n i n g B o a r d Zo n i n g O f f i c i a l Gr a n t W r i t i n g C a p a b i l i t y Ha z a r d D a t a a n d I n f o r m a t i o n GI S A n a l y s i s Mu t u a l A i d A g r e e m e n t s Saint Anthony • • • • • • • Saint Paul • • • • • • • • • • • • Shoreview • • • • • • • • • • • • Vadnais Heights • • • • • • • • White Bear Lake • • • • • • • White Bear Township • • • • • • • • • • Ramsey County • • • • • • • • • 2.10.3 FINANCIAL CAPABILITIES Financial capabilities include resources to fund mitigation actions. Table 7. Financial Capabilities in Ramsey County Financial Capabilities Ca p i t a l I m p r o v e m e n t Pr o j e c t F u n d i n g Co m m u n i t y D e v e l o p m e n t Bl o c k G r a n t Fe d e r a l F u n d i n g P r o g r a m s (N o n -FE M A ) Wa t e r , G a s , S e w e r o r El e c t r i c F e e s Im p a c t F e e s f o r N e w De v e l o p m e n t St a t e F u n d i n g P r o g r a m s St o r m w a t e r U t i l i t y F e e s Arden Hills • • • • • • • Falcon Heights • • • • • • Gem Lake • • • Lauderdale • • • • • Little Canada • • • • • • Maplewood • • • • Mounds View • • • • • New Brighton • • • • • • North Oaks • • • • • North Saint Paul • • • • • • Roseville • • • • • • Saint Anthony • • • Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 24 Financial Capabilities Ca p i t a l I m p r o v e m e n t Pr o j e c t F u n d i n g Co m m u n i t y D e v e l o p m e n t Bl o c k G r a n t Fe d e r a l F u n d i n g P r o g r a m s (N o n -FE M A ) Wa t e r , G a s , S e w e r o r El e c t r i c F e e s Im p a c t F e e s f o r N e w De v e l o p m e n t St a t e F u n d i n g P r o g r a m s St o r m w a t e r U t i l i t y F e e s Saint Paul • • • • • • • Shoreview • • • • • • • Vadnais Heights • • • White Bear Lake • White Bear Township • • • • • Ramsey County 2.10.4 EDUCATION AND OUTREACH CAPABILITIES Education and outreach capabilities include programs and methods that Ramsey County and its communities can use to communicate about and encourage risk reduction. Table 8. Education and Outreach Capabilities in Ramsey County Education and Outreach Capability Co m m u n i t y N e w s l e t t e r s Ha z a r d A w a r e n e s s P r o g r a m s Lo c a l N e w s Or g a n i z a t i o n s t h a t R e p r e s e n t , Ad v o c a t e f o r o r I n t e r a c t w i t h Un d e r s e r v e d a n d V u l n e r a b l e Co m m u n i t i e s Lo c a l G r a s s r o o t s I n i t i a t i v e s Ta r g e t e d t o D i v e r s e Po p u l a t i o n s a t R i s k So c i a l M e d i a Arden Hills • • • • • Falcon Heights • • • • Gem Lake • • • • Lauderdale • • • Little Canada • • • • Maplewood • • • • • • Mounds View • • • • • • New Brighton • • • • • • North Oaks • • • • • North Saint Paul • • • • • • Roseville • • • • • • Saint Anthony • • • • Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 25 Education and Outreach Capability Co m m u n i t y N e w s l e t t e r s Ha z a r d A w a r e n e s s P r o g r a m s Lo c a l N e w s Or g a n i z a t i o n s t h a t R e p r e s e n t , Ad v o c a t e f o r o r I n t e r a c t w i t h Un d e r s e r v e d a n d V u l n e r a b l e Co m m u n i t i e s Lo c a l G r a s s r o o t s I n i t i a t i v e s Ta r g e t e d t o D i v e r s e Po p u l a t i o n s a t R i s k So c i a l M e d i a Saint Paul • • • • • • Shoreview • • • • • • Vadnais Heights • White Bear Lake • • • • White Bear Township Ramsey County • • • Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 26 3. Risk Assessment 3.1 Risk Assessment A risk assessment is the process of measuring the potential loss of life, personal injury, and economic and property damage resulting from identified hazards. It allows planning personnel to address and reduce hazard impacts and emergency management personnel to establish early response priorities by identifying potential hazards and vulnerable assets. Results of the risk assessment are used to inform mitigation planning processes, including determining and prioritizing mitigation actions that reduce a community’s risk to a specified hazard. Past, present, and future conditions must be evaluated to assess risk most accurately for each jurisdiction. The Ramsey County risk assessment includes the following: • Identification of hazards of concern that impact Ramsey County • Methodology and tools used to conduct the risk assessment • Hazard ranking • Hazards of concern profiles and vulnerability assessment 3.2 Hazard Summary 3.2.1 IDENTIFICATION OF HAZARDS Ramsey County considered a full range of natural hazards that could impact the planning area. Hazard identification began with a review of the hazards assessed in the 2019 Ramsey County plan, the City of Saint Paul Hazard Mitigation Plan, and the State of Minnesota Hazard Mitigation Plan. A total of eight natural hazards and three human-caused hazards of concern were identified as significant hazards affecting the entire planning area, to be addressed in this plan: • Dam/Levee Failure • Drought • Floods • Geologic Hazards • Hazardous Materials • Summer Weather Hazards • Tornado and Windstorm • Winter Weather Hazards • Human-Caused Hazards • Infrastructure Failure 3.2.2 RAMSEY COUNTY DISASTER DECLARATIONS Table 9 lists FEMA declarations in Ramsey County. Table 9. Disaster Declarations in Ramsey County Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 27 Ramsey County Disaster Declarations Declaration Type Date Year Declared Incident Type Declaration Title Designated Area DR-80-MN DR 1957-06-22 1957 Flood Floods Statewide DR-188-MN DR 1965-04-11 1965 Flood Flooding Ramsey (County) DR-255-MN DR 1969-04-18 1969 Flood Flooding Ramsey (County) EM-3013-MN EM 1976-06-17 1976 Drought Drought Ramsey (County) FM-2018-MN FM 1976-09-08 1976 Fire Huntersville Statewide FM-2023-MN FM 1976-09-11 1976 Fire Galvin Line Statewide FM-2022-MN FM 1976-09-11 1976 Fire Little Swan Statewide FM-2021-MN FM 1976-09-11 1976 Fire Tate Statewide FM-2020-MN FM 1976-09-11 1976 Fire Tamarack Statewide FM-2019-MN FM 1976-09-11 1976 Fire Tower Statewide FM-2024-MN FM 1976-10-01 1977 Fire McGregor Fire Statewide DR-560-MN DR 1978-07-08 1978 Severe Storm Severe Storms, Flooding, Hail & Tornadoes Ramsey DR-797-MN DR 1987-08-06 1987 Severe Storm Severe Storms, Tornadoes & Flooding Ramsey DR-993-MN DR 1993-06-11 1993 Severe Storm Severe Storms, Tornadoes & Flooding Ramsey DR-1175-MN DR 1997-04-08 1997 Flood Severe Flooding, High Winds, Severe Storms Ramsey DR-1187-MN DR 1997-08-25 1997 Severe Storm Severe Storms, Tornadoes, High Winds, Flooding Ramsey DR-1225-MN DR 1998-06-23 1998 Tornado Severe Storms, Straight Line Winds, & Tornadoes Ramsey DR-1333-MN DR 2000-06-27 2000 Severe Storm Severe Storms and Flooding Ramsey DR-1370-MN DR 2001-05-16 2001 Flood Severe Winter Storms, Flooding, & Tornadoes Ramsey EM-3242-MN EM 2005-09-13 2005 Hurricane Hurricane Katrina Evacuation Ramsey EM-3310-MN EM 2010-03-19 2010 Flood Flooding Ramsey DR-1900-MN DR 2010-04-19 2010 Flood Flooding Ramsey DR-1982-MN DR 2011-05-10 2011 Flood Severe Storms and Flooding Ramsey DR-4182-MN DR 2014-07-21 2014 Flood Severe Storms, Straight- Line Winds, Flooding, Landslides, & Mudslides Ramsey Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 28 Ramsey County Disaster Declarations DR-4442-MN DR 2019-06-12 2019 Flood Severe Winter Storm, Straight-Line Winds, & Flooding Ramsey EM-3453-MN EM 2020-03-13 2020 Biological Covid-19 Ramsey DR-4531-MN DR 2020-04-07 2020 Biological Covid-19 Pandemic Ramsey Source: FEMA 3.3 Assessment Methodology The LPT utilized a risk-based formula for assessing hazards in Ramsey County, where Risk = Threat x Vulnerability x Consequence. Specific sections of the hazard assessment are tied to each of these variables, giving a well-rounded and thorough examination of each hazard and its relation to Ramsey County and its communities. 3.3.1 THREAT Hazards were first assessed for the threat they pose to the county and communities. Elements of threat were assessed in the following sections in each hazard chapter: • Hazard Profile • Location • Extent • History • Probability • Climate Change Impacts 3.3.2 VULNERABILITY Ramsey County and its communities were also assessed for vulnerabilities to each disaster. The following vulnerabilities were assessed in each hazard chapter: • Vulnerability of People • Vulnerability of Property • Vulnerability of the Environment • Vulnerability of County and Community Operations 3.3.3 CONSEQUENCE Finally, hazards were assessed for the consequences Ramsey County and its communities could reasonably expect from an instance of the hazard. While a full scenario wasn’t used for each hazard, general impacts were reasonable extrapolated for each hazard. • Impact on the Public • Impact on Responders Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 29 • Impact on Continuity of Operations • Impact on Property, Facilities, and Infrastructure • Impact on the Environment • Impact on the Economy of the Jurisdiction • Impact on Public Confidence in the Jurisdiction's Governance 3.4 Hazard Rankings Each hazard was given a ranking based on three key elements of risk – threat, vulnerability and consequence. Table 10. Hazard Rankings Hazard Threat Vulnerability Consequence Score Hazard Rank Dam/Levee Failure Rare – 1 Localized - 2 Limited – 2 5 Medium Drought Occasional – 2 Extensive – 4 Limited – 2 8 Medium Floods Frequent – 3 Localized – 2 Critical – 3 8 Medium Geologic Hazards Occasional – 2 Limited – 1 Negligible – 1 4 Low Hazardous Materials Occasional – 2 Limited – 1 Limited - 2 5 Medium Summer Weather Hazards Likely – 4 Widespread – 3 Limited – 2 9 High Tornado and Windstorm Frequent – 3 Widespread – 3 Catastrophic – 4 10 High Winter Weather Hazards Likely – 4 Widespread – 3 Limited – 2 9 High Human-Caused Hazards Rare – 1 Limited – 1 Catastrophic – 4 6 Medium Infrastructure Failure Rare – 1 Limited – 1 Catastrophic - 4 6 Medium Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 30 3.5 Community Hazard Rankings Table 11. Hazard Rankings shows hazard rankings by community. Table 11. Hazard Rankings Jurisdiction Da m / L e v e e Fa i l u r e Dr o u g h t Fl o o d s Ge o l o g i c H a z a r d s Ha z a r d o u s Ma t e r i a l s Su m m e r We a t h e r H a z a r d s To r n a d o a n d Wi n d s t o r m Wi n t e r W e a t h e r Ha z a r d s Hu m a n -Ca u s e d Ha z a r d s In f r a s t r u c t u r e Fa i l u r e Arden Hills Medium Medium Medium Low Medium High High High Medium Medium Falcon Heights Medium Medium Medium Low Medium High High High Medium Medium Gem Lake Medium Medium Medium Low Medium High High High Medium Medium Lauderdale Medium Medium Medium Low Medium High High High Medium Medium Little Canada Medium Medium Medium Low Medium High High High Medium Medium Maplewood Medium Medium Medium Low Medium High High High Medium Medium Mounds View Medium Medium Medium Low Medium High High High Medium Medium New Brighton Medium Medium Medium Low Medium High High High Medium Medium North Oaks Medium Medium Medium Low Medium High High High Medium Medium North Saint Paul Medium Medium Medium Low Medium High High High Medium Medium Roseville Medium Medium Medium Low Medium High High High Medium Medium Saint Anthony Medium Medium Medium Low Medium High High High Medium Medium Saint Paul Medium Medium Medium Low Medium High High High Medium Medium Shoreview Medium Medium Medium Low Medium High High High Medium Medium Vadnais Heights Medium Medium Medium Low Medium High High High Medium Medium White Bear Lake Medium Medium Medium Low Medium High High High Medium Medium White Bear Township Medium Medium Medium Low Medium High High High Medium Medium Ramsey County Medium Medium Medium Low Medium High High High Medium Medium Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 31 3.6 Dam/Levee Failure 3.6.1 PROFILE Dams are structures built across a river, stream, or other body of water designed to control and manage water flow. Dams create reservoirs, which can supply water for domestic, agricultural, and industrial use, manage water resources, and provide recreational opportunities. Levees are an embankment or natural ridge constructed along the edges of a river or other body of water to prevent flooding of the adjacent land. Levees serve to protect populated areas, agricultural lands, and infrastructure from floodwaters. Failures of dams and levees can result in sudden and severe flooding. The causes of such failures include natural hazards (earthquakes, flooding severe weather conditions), human-made threats (terrorism, human error) or other key factors such as structural deficiencies or improper maintenance, leading to compromise the integrity of the dam/levee. When a dam/levee fails, the rapid release of water can inundate downstream areas, leading to loss of life, extensive property damage, and environmental destruction. Populated areas, agricultural lands, and infrastructure located downstream are particularly vulnerable to impacts. The cascading effects can also include disruption of utilities, transportation networks, and other critical infrastructure. There are seven dams and no levees located in Ramsey County. 3.6.2 LOCATION Table 10 shows dams that are located within the Ramsey County geographical boundaries. There are also three additional dams outside the county’s borders that have been identified as potential risks to the county: Coon Rapids Dam in Anoka County and St. Anthony Falls Upper and Lower Lock and Dams in Hennepin County. Table 12. Dams Located in Ramsey County Name Owner River Primary Purpose Year Built NID Height Dam Type Classification Arlington Detention City of Saint Paul Phalen Creek tributary Flood Risk Reduction 1989 15' Earth Significant Battle Creek WD of Ramsey- Washington Metro Battle Creek Flood Risk Reduction 1982 30' Earth High Battle Creek Middle WD of Ramsey- Washington Metro Battle Creek Flood Risk Reduction 1983 16' unk High Battle Creek Upper WD of Ramsey- Washington Metro Battle Creek Flood Risk Reduction 1983 18' unk High Hansen Park City of New Brighton Rice Creek tributary Recreation 7’ Low Keller Lake RWMWD Keller Creek Recreation 1938 12' Gravity Low Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 32 Name Owner River Primary Purpose Year Built NID Height Dam Type Classification Round Lake USFWS Rice Creek tributary Water Supply 1960 10' Other, Earth Low Source: National Inventory of Dams, Minnesota DNR 3.6.3 EXTENT In the U.S., a common practice among federal and state dam safety officials is to classify dams according to the potential impact a dam failure or breach would have on upstream or downstream areas or locations remote from the dam. Three classification levels are used: Low, Significant, and High. Table 13 explains these classifications. Table 13. Dam Hazard Potential Classification System Dam Hazard Potential Classification System Classification Summary Potential Loss of Life Economic, Environmental, and Lifeline Losses Low Hazard Dams assigned the Low Hazard potential classification are those where failure or misoperation results in no probable loss of human life and low economic and/or environmental losses. Losses are principally limited to the owner’s property. None expected Low; generally limited to owner Significant Hazard Dams assigned the Significant Hazard potential classification are those dams where failure or misoperation results in no probable loss of human life but can cause economic loss, environmental damage, disruption of lifeline facilities, or can impact other concerns. Significant Hazard potential classification dams are often located in predominantly rural or agricultural areas but could be located in areas with population and significant infrastructure. None Expected Yes High Hazard Dams assigned the High Hazard potential classification are those where failure or misoperation will probably cause loss of human life. Probable; one or more expected Yes (but not necessary for this classification) Source: National Inventory of Dams Any owner of a dam with a hazard potential classification of High is required to develop an emergency action plan (EAP). An EAP is a formal document that identifies potential emergency conditions at a dam Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 33 and specifies preplanned actions to be followed to minimize potential property damage and loss of life. Every EAP must be tailored to site-specific conditions but generally contains six basic elements: • Notification flowchart • Emergency detection, evaluation, and classification • Roles and responsibilities • Preparedness activities • Inundation maps • Appendices Dam failure is the collapse or failure of an impoundment that causes significant downstream flooding. The principal consequences of dam failure are injury, loss of life, and significant downstream property damage. The energy of water stored behind even a small dam is capable of causing loss of life and significant property damage to people living downstream. The collapse or structural failure of a dam may be caused by severe storm, earthquake, improper maintenance, erosion, or acts of terrorism. A failure in a dam upstream can cause additional strain and failure risk to dams further downstream. The Battle Creek dams are the only dams located within Ramsey County that are classified as High and have developed EAPs for review. The Coon Rapids Dam and the St. Anthony Falls Upper and Lower Locks and Dams are classified as significant and have also written EAPs. 3.6.4 HISTORY There have been no dam failures in Ramsey County in the past, though there have been several dam failures within the State of Minnesota. Most reported failures have been in low hazard dams, with at least one exception; the Thomson Dam in northeastern Minnesota overtopped in 2012 due to heavy rains, causing significant damage to its hydroelectric station and contributing to flooding downstream. There have been no known deaths, injuries, or property damage from dam or levee failures in the county. The effects on life and property in the area could be significant if a dam were to fail because of the nature of the built environment underneath it. 3.6.5 PROBABILITY The probability of a specific dam failing in any given year is extremely low. Some common causes of dam failures include overtopping, foundation defects, cracking, inadequate maintenance, or piping and seepage. According to the Association of State Dam Safety Officials, the primary cause of reported dam failures between 2010 – 2019 was overtopping, most often due to flooding events. 3.6.6 CLIMATE CHANGE IMPACTS Climate change can significantly affect the risk and severity of dam and levee failures. The changes most likely to impact Ramsey County are: • Changes in seasonal patterns and increased precipitation intensity – more frequent and intense rainfall events or earlier spring snowmelt can result in higher risk of flooding, putting additional stress on dams and levees. According to the Minnesota Department of Natural Resources Climate Change Information website, heavy rains are now more common in Minnesota and Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 34 more intense than at any time on record. Climate projections indicate these big rains will continue increasing into the future. • Increased extreme weather events – more frequent and severe storms can cause a higher risk for dam or levee overtopping. • Temperature changes, including increased freeze-thaw cycles – this could impact the integrity of dam and levee foundations. • Increased demand on water resources – increased demand has the potential for more frequent drawdowns of reservoirs and added stress on dam operations and structures. 3.6.7 VULNERABILITY ASSESSMENT 3.6.7.1 People All individuals who live, work, and recreate in areas downstream of the dams are at risk if they are unable to escape the inundation zone following a failure. Inadequate warning from public warning systems, such as those provided through Everbridge, local radio stations, and other means can increase the number of people at risk. Rising water from a dam failure can cause the same type of impacts as riverine and/or flash flooding, including injuries and fatalities from drowning, blunt force trauma, or exposure. If inundation is expected, populations will likely need to be evacuated and may lose access temporarily or long-term to housing, workplace, and other facilities. Not only can this have immediate physical impacts on people, it can also have longer-term mental health impacts as people work through the process of having their lives drastically altered. 3.6.7.2 Property Inundation from dam failure can cause minor damage up to total loss of structures, utilities, and roadways. In addition, inundation is likely to impact phone lines, potable water, cable, and electricity; wastewater and recovery time for these lifelines may be extended. The one high hazard dam located in Ramsey County, Battle Creek Dam, is situated within Battle Creek Regional Park. Battle Creek runs through the central eastern metropolitan area of the county. It primarily flows through wooded parks before emptying into Pigs Eye Lake and eventually discharging to the Mississippi River. Neighborhoods and public spaces adjacent to the creek, particularly near Pigs Eye Lake could be inundated by a sudden release of water if the Battle Creek Dam were to fail. 3.6.7.3 Environment The natural environment is also at risk for impacts caused by dam failure. River habitats, and nearby wetlands, meadows, and wooded areas may suffer from sedimentation and pollution caused by hazardous materials (e.g., pesticides, fuel, sewage). Floodwaters may cause significant erosion and can harm wildlife through drowning, disease, and disruption of habitat. A sudden release of water could erode stream banks, damage wetlands, and disrupt the ecosystems and wildlife habitats of Battle Creek Park. A failure of Battle Creek Dam could also send sediment, debris, and pollutants into Pigs Eye Lake and, eventually, into the Mississippi River, impacting water quality and aquatic life. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 35 3.6.7.4 County and Community Operations Of the dams located in Ramsey County, the Battle Creek dams (Battle Creek, Battle Creek Middle, and Battle Creek Upper) are classified as High. These are located within the Battle Creek Regional Park which should limit the impact to county and community operations if there is a failure. 3.6.8 CONSEQUENCE ASSESSMENT Impact on the Public • Loss of life and injury due to sudden flooding. • Displacement of residents from inundated areas, leading to temporary or long-term evacuation. • Contamination of water systems, leading to public health impacts. • Disruption of daily life and access to essential services (e.g., healthcare, education). Impact on Responders • Increased risk and operational challenges to emergency responders due to rapid onset of flooding and compromised access to affected areas, complicating rescue and relief efforts. • Strain on emergency services, including search and rescue operations and medical response. • Potential exposure to hazardous materials released during the flood. Continuity of Operations • Disruption of governmental and critical services (e.g., water treatment, power supply). • Long-term impacts on the ability to resume normal operations. Impact on Property, Facilities, and Infrastructure • Destruction or severe damage to homes, businesses, and public buildings. • Short- and long-term structural damage to affected infrastructure, requiring extensive repair or rebuilding. • Potential for cascading failures in other infrastructure (e.g., electrical grid, transportation systems). Impact on the Environment • Extensive erosion and sedimentation, altering waterways and landscapes. • Long-term damage to ecosystems, including loss of habitat and biodiversity. • Contamination of soil and water, affecting agriculture and drinking water sources. Impact on the Economy of the Jurisdiction • Immediate and long-term economic losses due to damage to businesses and property. • Costs associated with emergency response, recovery, and reconstruction. • Loss of income and employment in affected areas. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 36 • Decreased property values and potential long-term economic decline in the region. Impact on Public Confidence in the Jurisdiction's Governance • Erosion of public trust in local and regional authorities if the dam failure is perceived as preventable or if the response is inadequate. • Increased scrutiny and criticism of regulatory and oversight bodies responsible for dam safety. 3.7 Drought 3.7.1 PROFILE Drought is a prolonged period of significant below-average precipitation in a given location. It is a normal phase in the climate cycle of most regions, originating from a deficiency of precipitation over an extended period of time, usually a season or more. Drought can lead to water shortages. Droughts are climate patterns that occur over long periods of time as the result of many causes. These patterns are often exacerbated by climatic patterns such as La Nina, human activities such as over- extraction of groundwater, and inefficient water use practices. Anomalies of precipitation and temperature may last from several months to several decades. How long they last depend on interactions between the atmosphere and the oceans, soil moisture and land surface processes, topography, internal dynamics, and the accumulated influence of global weather systems. 3.7.2 LOCATION Drought is a regional hazard, impacting large areas of land at once. The entire planning area is susceptible to drought conditions. Figure 3 shows an example of drought conditions from November 2024. Drought condition maps are updated weekly. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 37 Figure 3. Drought Conditions Source: United States Drought Monitor 3.7.3 EXTENT The entirety of the county is susceptible to any of the classifications of drought, up to and including D4 drought as outlined in Figure 4. Drought Classification Categories Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 38 Figure 4. Drought Classification Categories Source: United States Drought Monitor 3.7.4 HISTORY Minnesota typically experiences some degree of drought each year. Throughout the years, these droughts have varied in severity and duration. Major droughts were recorded in the 1930s, peaking between 1934 and 1936, in 1950s, peaking in 1956, and one of the driest winters on record, the winter of 1976-1977. More recently, notable droughts were recorded in 1988, 2006-2009, and 2012-2013. One of the most severe droughts in recent years, the 2021 drought affected much of Minnesota. Extremely low precipitation and high temperatures led to water shortages, record-low lake levels, and significant impacts on agriculture and ecosystems. Relevant to this, wildfires were also a major concern, with several large fires occurring in the state. Figure 5 illustrates the proportion of land area within the county that has been affected by different levels of drought severity since 2000, and the slight trend toward more frequent and severe drought activity in recent years. Monitoring drought trends provides critical data to assess risk, enhance preparedness, and make informed policy decisions. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 39 Figure 5. Historical Droughts in Ramsey County Source: United States Drought Monitor Members of the LPT noted that most jurisdictions in Ramsey County have instituted water restrictions, mostly focusing on lawn watering on even/odd days. The LPT also noted that only the Governor of Minnesota can completely restrict water usage. 3.7.5 PROBABILITY The probability of a drought in Ramsey County depends on various climatic factors, which vary from year to year. The United States Drought Monitor tracks drought impacts weekly at a variety of jurisdiction levels, including at the county level. Drought conditions were reviewed for a total of 1,257 weeks between the first week of January 2000 and the week of August 20, 2024. Ramsey County experienced some level of drought condition in 44% of the recorded weeks, with the vast majority of those drought conditions spent in the lower echelon of drought severity. FEMA’s National Risk Index tool notes that Ramsey County is at a very low risk of drought, although this is based on agricultural impacts only. 3.7.6 CLIMATE CHANGE IMPACTS Climate change is expected to alter precipitation patterns, temperatures, and extreme weather events, which could all contribute to the frequency, severity, and duration of droughts. Changes in precipitation patterns. It is anticipated that there will be increased variability in precipitation including irregular rainfall and seasonal shifts which could impact the availability of water throughout the year. For Ramsey County, warmer winter temperatures could lead to a shift from snow to more rainfall, resulting in reduced snowpack and less water stored for spring thaw. This could impact the availability of water for critical growing seasons. Since 1866, the MN Department of Natural Resources (DNR) has identified 19 historical “mega-rain” events, in which six inches of rain fall over more than 1,000 square miles. More than half of these events occurred in the past 10 years. These mega-rain events have become four times more frequent since the year 2000 as compared to the previous 30 years. According to the University of Minnesota Climate Change Partnership, future Minnesotans will likely see longer dry periods and more flash droughts with heavier rain events in between. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 40 Temperature increases. Higher temperatures will likely lead to increased evaporation rates and soil moisture depletion, both have the potential to significantly impact plants, crops, and vegetation. More frequent and prolonged heatwaves, which can stress water resources and increase the likelihood of drought conditions, are also a potential impact. According to DNR, the average temperatures in Minnesota have increased by almost 3 degrees (F) since 1895, and the 10 warmest years on record for Minnesota have occurred in the past 20 years. Increases in temperature are expected to continue. Extreme weather events. Droughts are expected to increase in severity and lead to persistent dry conditions. Additionally, it is also predicted that intense rainfall events will increase, leading to flash floods. This will not ease drought conditions and could, in fact, lead to intensified flood-drought cycles. 3.7.7 VULNERABILITY ASSESSMENT 3.7.7.1 People According to the National Drought Mitigation Center, droughts have both direct and indirect impacts on people. All individuals who live, work, and recreate within the county are at risk from the impacts of drought. Drought can lead to impacts on the water supply, and agriculture impacts. Health effects such as an increased risk of respiratory issues due to dry, dusty conditions can also impact residents of Ramsey County. 3.7.7.2 Property Structures, utilities, and transportation are minimally impacted by drought. Drought’s impacts on soils can impact home and building foundations; according to the Drought Impact Reporter (DIR), the Mankato Free Press reported on some Twin Cities homes having developed cracks in foundations and interior walls due to drought conditions in 2022. All property in the county is vulnerable to the impacts of drought. Drought can also create water supply challenges by reducing groundwater availability for domestic and government uses. The DIR notes multiple instances since the year 2000 of water usage restrictions. 3.7.7.3 Environment Drought is significantly impactful to the environment and natural resources. Long-term drought can impact lake and river levels. It impacts agriculture through crop loss, insect infestations, plant diseases, and wind erosion. Algae blooms occur in the river, and streams may be cut off. Environmental losses also include plants and wildlife, because air and water quality can plummet with associated dust, wildland fires, and habitat loss. Extreme heat alongside drought may amplify these impacts. 3.7.7.4 County and Community Operations The impact of a drought on a community can be profound, impacting water supply, agriculture, economy, public health, and the environment. Drought can strain on water systems and infrastructure – increased demand and decreased supply can stress the water infrastructure, possibly leading to failure and the need to invest in costly maintenance and/or new infrastructure to ensure a reliable water supply. Drought can impact operations that requires water to function; a key example is the fire service. Drought can also reduce the availability of potable water, leading to water rationing and restrictions, for residential areas and agriculture. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 41 3.7.8 CONSEQUENCE ASSESSMENT Impact on the Public • Water scarcity, leading to restricted access to potable water for drinking, hygiene, and sanitation. • Increased health risks, including dehydration, malnutrition, and respiratory issues from poor air quality due to dust. • Rising food prices and potential food shortages due to reduced agricultural output. • Mental health impacts from prolonged stress, uncertainty, and potential displacement. Impact on Responders • Strain on emergency services to manage water distribution, firefighting, and health services. Increased demand for medical services due to heat-related illnesses and poor air quality. • Challenges in managing public order, particularly if water shortages lead to unrest or conflicts over resources. Continuity of Operations • Disruption of water-dependent operations, including agriculture, industry, and public utilities. • Need for water rationing or prioritizing critical services, such as healthcare and firefighting. • Challenges in maintaining normal government operations due to resource scarcity and increased demands on infrastructure. Impact on Property, Facilities, and Infrastructure • Damage to infrastructure such as water treatment plants, reservoirs, and pipelines due to overuse or drying up. • Increased wear and tear on buildings and roads due to heat stress and lack of moisture. • Potential for increased fire hazards, leading to property loss and infrastructure damage. Impact on the Environment • Degradation of ecosystems, including loss of wetlands, forests, and wildlife habitats. • Reduced water levels in rivers, lakes, and reservoirs, impacting aquatic life and biodiversity. • Increased soil erosion and desertification, leading to long-term land degradation. Impact on the Economy of the Jurisdiction • Decreased river levels impacting movement of goods in/out of the county. • Significant economic losses in agriculture, particularly in crop and livestock production. • Reduced industrial productivity due to water shortages, impacting sectors like manufacturing, energy, and mining. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 42 • Long-term economic downturn from loss of revenue, increased unemployment, and higher costs for water and food imports. Impact on Public Confidence in the Jurisdiction's Governance • Criticism of water management policies, including allocation, conservation, and infrastructure investment. Potential for social unrest or political challenges if the public perceives inequities or failures in drought response efforts. 3.8 Floods 3.8.1 PROFILE Floods occur when water inundates land that is typically dry. This can occur during periods of intense rainfall, high tides coupled with storm surges, rapid snowmelt, or the failure of dams or levees. Damaging floods may happen with only a few inches of water, or it may cover a house to the rooftop. Flood events can develop in a matter of minutes or evolve over an extended timeframe, persisting for days, weeks, or more. Among all natural disasters related to weather, floods are the most frequent and have the broadest impact, often being the primary type of weather-related calamity affecting reservations. Flash or urban flooding occurs when storm sewers and other drainage systems are overwhelmed by the amount of rain falling in a short period of time. The National Weather Service (NWS) gives the advice “Turn Around, Don’t Drown” for flash floods. What makes flash floods dangerous is their sudden nature and fast-moving water. Flooding is a hazard that can strike in any U.S. state or territory, as well as any global location prone to rainfall. In the United States, floods claim more lives annually than tornadoes, hurricanes, or lightning strikes. High-risk areas for flash floods include densely populated regions, vicinities adjacent to rivers, and locales near dams. Intense downpours have the potential to induce floods even on parched ground; areas recently affected by wildfires in mountainous regions are particularly vulnerable, and ice jams along with snowmelt are additional factors that can contribute to flash floods. 3.8.2 LOCATION Those communities along the banks of the Mississippi, including the City of Saint Paul, are particularly vulnerable to riverine flooding. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 43 Figure 6. 100-Year Floodplain in Ramsey County Source: 2019 MHMP Ramsey County Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 44 The National Flood Insurance Program (NFIP) is a federal program that provides flood insurance to property owners, renters and business located in communities with mapped floodplains that opt to participate in the program. To participate in the NFIP, a community must: • Adopt a floodplain ordinance that meets or exceeds minimum NFIP criteria, including regulations on land use, development controls, and building codes within the floodplain, as defined by the community’s Flood Insurance Rate Map (FIRM). • Pass a resolution of intent to participate in the program. • Comply with FEMA minimum standards for floodplain management. • Enforce enacted regulations. The following Ramsey County communities participate in the NFIP: • City of Arden Hills • City of Blaine (Ramsey/Anoka County) • City of Falcon Heights • City of Gem Lake • City of Lauderdale • City of Little Canada • City of Maplewood • City of Mounds View • City of New Brighton • City of North Saint Paul • City of Roseville • City of Shoreview • City of Spring Lake Park (Ramsey/Anoka Counties) • City of St. Anthony (Ramsey/Hennepin Counties) • City of Saint Paul • City of Vadnais Heights • City of White Bear Lake (Ramsey/Washington Counties) • Township of White Bear The City of North Oaks has a current effective map date of June 4, 2010, but is not a member of the NFIP. 3.8.3 EXTENT In hazard analysis, the 100-year and 500-year floodplains maps are utilized for understanding flood risk and informing land-use planning, emergency response, and infrastructure development. These designations represent areas that have a 1% (100-year) and 0.2% (500-year) chance of flooding in any given year. These maps help identify areas most at risk of flooding, which is vital for minimizing damage and ensuring public safety. 100-Year Floodplain: This area is commonly used as the baseline for regulatory and insurance purposes. It is the standard by which flood insurance requirements are determined, and it guides zoning regulations, construction codes, and infrastructure projects. Because these areas are more likely to experience flooding, they are most often prioritized for flood prevention and mitigation measures. 500-Year Floodplain: Although the likelihood of flooding in these areas is lower, the 500-year floodplain helps to identify areas that could be affected by more extreme events, including critical infrastructure, Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 2 such as hospitals, emergency facilities, and power plants, where the consequences of flooding would be severe. 3.8.4 HISTORY The National Climatic Data Center Storm Events Database was consulted for records of historical floods and flash flooding. The earliest records occurred in 1997. Since 1997, Ramsey County has experienced six major flood events, causing $4.3 million in property damage and no injuries or fatalities. The county has also experienced fifteen major flash flood events causing over $700k in property damage, one fatality and one injury. Figure 7 shows flood and flash flood history in Ramsey County. Figure 7. Ramsey County Historical Floods, 1997 - August 2024 Location or County Date Type Deaths Injuries Property Damage Federally Declared Disaster Saint Paul 7/5/2020 Flash Flood 0 0 Unknown Ramsey County March – April 2019 Flood 0 0 unknown Yes Saint Paul 9/17/2015 Flash Flood 0 0 unknown Saint Paul 6/18/2014 Flood 0 0 $1,900,000 Yes Falcon Heights 6/21/2013 Flash Flood 0 0 unknown Saint Paul 6/21/2013 Flash Flood 0 0 unknown New Brighton 8/16/2011 Flash Flood 0 0 unknown White Bear Lake 7/16/2011 Flash Flood 0 0 $500,000 Ramsey County 3/16/2011 Flash Flood Unk Unk Unknown Yes Little Canada 8/10/2010 Flash Flood 0 0 unknown Saint Paul 6/26/2010 Flash Flood 0 0 unknown Saint Paul 3/20/2010 Flood 0 0 $2,400,000 Yes Saint Paul 9/20/2007 Flash Flood 1 0 $200,000 Countywide 10/4/2005 Flash Flood 0 0 unknown Ramsey County 10/4/2005 Flood 0 0 unknown North Portion 9/21/2005 Flash Flood 0 0 unknown Ramsey Co. 6/20/2005 Flash Flood 0 0 $2,000 Saint Paul 6/25/2003 Flash Flood 0 0 unknown Vadnais Heights 7/28/2002 Flash Flood 0 0 unknown Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 3 Location or County Date Type Deaths Injuries Property Damage Federally Declared Disaster Ramsey County 5/1/2001 Flood 0 0 unknown Yes Ramsey County 4/1/2001 Flood 0 0 unknown Roseville 9/2/2000 Flash Flood 0 0 unknown Saint Paul 7/1/1997 Flash Flood 0 1 unknown Ramsey County 4/4/1997 Flood 0 0 unknown Source: NOAA National Centers for Environmental Information Flooding in 2010 was caused by accumulating snowfall across the Upper Midwest and Northern Plains, with snowfall water equivalent amounts as high as six inches. Freezing temperatures broke in March of that year, accelerating melting and unleashing 3-6 inches of liquid water on the surface. Ice jams exacerbated flooding problems. The flooding caused $2.4 million in property damages, and no deaths or injuries. Flooding in 2014 directly impacted Saint Paul. Parts of Minnesota received 10-12 inches of rain over a week in June, which was anywhere from 400-600% above normal amounts. The Twin Cities had their wettest start of the year since 1871. Saint Paul Airport deployed a flood wall which closed two of their shorter runways. Due to floodwaters affecting downtown Saint Paul and covering Harriet Island, the Taste of Minnesota and 4th of July fireworks show were moved to different locations. High water on the Mississippi also forced the Minnesota Centennial Showboat to postpone a week of shows. This flooding caused $1.9 million in property damages, and no deaths or injuries. A flood’s crest is the level at which a river peaks before it starts to recede. Figure 8 shows historical flood crests for flooding in the Mississippi River at Saint Paul and South Saint Paul, as well as historical flood crests for Rice Creek in Mounds View. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 4 Figure 8. Historical Flood Crests Historical Flood Crests for Mississippi River at Saint Paul, MN Date Height (Feet) 4/16/1965 26.01 4/15/1969 24.52 4/18/2001 23.76 4/30/2001 23.20 4/13/1997 22.37 4/16/1952 22.02 3/31/2013 20.19 6/29/2024 20.17 (P) 6/26/2014 20.13 Historical Flood Crests for Mississippi River at South Saint Paul, MN Date Height (Feet) 4/29/2001 703.04 4/18/2001 703.03 4/13/1997 702.90 6/26/2014 700.94 6/25/1993 699.98 3/30/2011 698.95 3/24/2010 698.56 7/02/2013 694.84 6/03/2012 694.02 4/01/2009 693.87 Historical Flood Crests for Rice Creek in Mounds View, MN Date Height (Feet) 6/19/2014 12.25 8/16/2011 11.17 5/24/2012 10.49 5/19/2013 10.43 3/22/2010 9.55 7/6/2015 9.45 Source: NOAA Water Prediction Service 3.8.5 PROBABILITY Minor flooding is an annual occurrence in Ramsey County. According to the Storm Events Database, six major flood events occurred over the 32-year period presented, with a probability of a major flood event every 5 years. Fifteen flash/urban flooding events occurred in the same period, presenting a probability of almost one major flash flood every two years. As storms become more severe and rainfall becomes heavier, these probabilities may increase. 3.8.6 CLIMATE CHANGE IMPACTS Climate change could significantly impact riverine flooding through changes in seasonal and increased precipitation and intensity, changes in snowmelt and runoff patterns, increased stress on flood management infrastructure, such as dams, levees, and stormwater systems, and altered river and watershed dynamics. These changes may result in rising river levels, increased risk of flood-related damage, and more intense and frequent flooding events. Similarly to potential changes to riverine flooding, climate change could also impact flash flooding through increased frequency and intensity of heavy rainfall, altered seasonal precipitation patterns, and stress on stormwater infrastructure. In addition, increased urbanization and expanded impervious surfaces, changes in land use and vegetation, and changing soil and drought cycles may lead to more frequent and severe flash floods, with higher runoff and rapid onset, particularly in urban areas of the county. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 5 3.8.7 VULNERABILITY ASSESSMENT 3.8.7.1 People Flash floods and river flooding can lead to injury or loss of life. In urban areas, rapidly rising water levels can trap residents in their homes, vehicles, or other spaces, often in immediate danger and requiring rescue. The poorest residents suffer disproportionately to flood situations, especially those who have been less able to fund homeowner’s insurance to protect against flood losses. Mental health issues are experienced by people who have experience flood losses, including anxiety, fear, anger, anger, sadness and grief. 3.8.7.2 Property Homes and businesses in low-lying areas and in flood-prone areas are at significant risk of flooding and damage. It is common for these structures to suffer structural damage, water in lower levels, and loss of personal property. Facilities in these areas can also see declines in property values and increased insurance costs. Hazus runs from the 2019 plan estimate the number of households that are expected to be displaced from their homes due to the flood and the associated potential evacuation. Hazus also estimates those displaced people that may require accommodations in temporary public shelters. The model estimates 2,015 households may be displaced due to the flood. Displacement includes households evacuated from within or very near to the inundated area. Of these, the model estimates 342 people (out of a total population of 508,640) may seek temporary shelter in public shelters. Repetitive loss properties are defined as properties that have had 2 or more flood insurance claims of $1,000 or more in any rolling 10-year period. Property owners are asked to consider mitigation activities such as acquisition, relocation, or elevation, among other options. FEMA’s Repetitive Loss (RL) properties strategy is to eliminate or reduce the damage to property and the disruption to life caused by repeated flooding of the same properties. Property owners are notified of their status by FEMA. There are two repetitive loss properties in Ramsey County, both located in the City of Saint Paul. Four losses have been recorded between the two properties, with an average payment of $10,610. None are classified as “Severe Repetitive Loss” (SRL). An SRL property is defined as a residential property that is covered under an NFIP flood insurance policy and: • That has at least 4 NFIP claim payments (including building and contents) over $5,000 each, and the cumulative amount of such claims payments exceeds $20,000; or • For which at least 2 separate claims payments (building payments only) have been made with the cumulative amount of the building portion of such claims exceeding the market value of the building. • For both (a) and (b) above, at least 2 of the referenced claims must have occurred within any 10- year period and must be greater than 10 days apart. 3.8.7.3 Environment Detrimental environmental effects of flooding can include soil and bank erosion, bed erosion, siltation or landslides. It can damage vegetation and pollutants carried by flood water can impact on water quality, Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 6 habitats and flora and fauna. Flooding also brings with it the potential for contamination that leads to waterborne diseases, as well as hazardous material, raw sewage, and debris contamination. Flood waters often pollute drinking water supplies. When flood waters recede, toxic mold may remain, which can increase incidences of asthma and other respiratory distress. Flooding can however play a beneficial role in natural habitats. 3.8.7.4 County and Community Operations Essential facilities encounter the same impacts as other buildings within the flood boundary: structural failure, extensive water damage to the facility, and loss of facility functionality (i.e. a damaged police station will no longer be able to serve the community). However, none of Ramsey County’s essential facilities (care facilities, fire stations, police stations and schools) included in the 2019 Hazus analysis are located within the flood boundary. 3.8.8 CONSEQUENCE ASSESSMENT Impact on the Public • Risk of drowning, injury, or death due to sudden and fast-moving floodwaters. • Displacement of residents, leading to temporary or permanent relocation and the loss of personal property. • Health risks from contaminated water, including waterborne diseases and hazardous materials. • Disruption of daily life, including access to transportation, healthcare, and basic services. Impact on Responders • Increased danger to emergency responders operating in hazardous conditions, including swift water, debris, and unstable structures. • Overextension of resources and personnel due to the immediate and widespread nature of the response required. • Challenges in coordinating rescue and relief efforts, particularly in rapidly changing flood conditions and possible damage to roads, bridges, and other critical infrastructure. Continuity of Operations • Disruption of essential services, including power outages, water supply interruption, and communication failures. • Challenges in maintaining public safety and order, particularly if critical infrastructure is compromised. • Delays in recovery efforts due to damage to roads, bridges, and other transportation networks. Impact on Property, Facilities, and Infrastructure • Extensive damage or destruction of homes, businesses, and public buildings due to inundation and debris impact. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 7 • Severe damage to critical infrastructure such as roads, bridges, sewage systems, healthcare, and electrical grids. • High costs for repairs, reconstruction, and mitigation efforts, potentially overwhelming local resources. Impact on the Environment • Erosion of soil, riverbanks, and landscapes, leading to long-term ecological changes. • Pollution of rivers, lakes, and groundwater with debris, chemicals, and sewage from floodwaters. • Destruction of natural habitats, negatively affecting wildlife and biodiversity. Impact on the Economy of the Jurisdiction • Immediate economic losses from damage to commercial properties, agricultural lands, and infrastructure. • Long-term economic challenges due to the cost of rebuilding and the potential for reduced investment and tourism. • Potential loss of jobs and income. Impact on Public Confidence in the Jurisdiction's Governance • Erosion of public trust if the flooding is perceived as preventable or if the response is inadequate. • Increased scrutiny of floodplain management, land-use planning, and emergency preparedness policies. 3.9 Geologic Hazards 3.9.1 PROFILE A geologic hazard is an adverse geological condition causing damage or loss of property or life. These hazards only become hazards when they impact life or property and are very much a normal part of environmental processes. Ramsey County is at risk of a variety of geologic hazards, the most common of which are: • Landslide: The downward movement of a mass of rock, soil, and debris along a slope or cliff face. This movement can range from gradual, slow displacement to rapid, catastrophic events. Landslides are typically triggered by factors such as heavy rainfall, earthquakes, volcanic activity, or human activities that destabilize slopes. Examples of landslides include rock falls and debris flows. According to the United States Geological Survey (USGS), the most common type of landslides in Minnesota are shallow slope failures that occur during heavy rain. • Land subsidence: The gradual sinking or settling of the earth's surface, often due to the compaction of underground layers of soil, sediment, or rock. This phenomenon can occur naturally or be exacerbated by human activities such as groundwater extraction, oil and gas extraction, mining, or the drainage of organic soils. Examples of land subsidence include Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 8 sinkholes and soil compaction. According to the USGS, more than 80% of the identified subsidence in the United States is a consequence of human impact on subsurface water and is an often-overlooked environmental consequence of land and water-use practices. Increasing development can exacerbate subsidence problems and initiate new ones. 3.9.2 LOCATION Parts of Ramsey County sit on a thick layer of limestone rock that is riddled with small holes and caves, known as karst topography. Its large rivers and hills also create many slopes and cliffs. Heavy surface rains may cause karst landscapes to fail causing landslides or sinkholes. Figure 9 shows karst distribution throughout Minnesota. Figure 9. Karst Distribution in MN Source: www.ramseycounty.us Figure 10 displays unstable soils and bedrock in south Ramsey County. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 9 Figure 10. Unstable Soils and Bedrock in South Ramsey County Source: Ramsey 2040 Comprehensive Land Use Plan 3.9.3 EXTENT 3.9.3.1 Landslide To determine the extent of a landslide hazard, it is essential to identify affected areas and assess the probability of a landslide occurring within a specified period. Key natural variables that influence landslide activity include soil properties, topographic position and slope, and historical occurrences. Predicting landslides remains challenging, even with ideal conditions and reliable data. Consequently, landslide hazards are often represented by landslide incidence and/or susceptibility, as defined below: • Landslide incidence refers to the number of landslides occurring in a specific geographic area. A high incidence indicates that over 15% of the area has experienced landslides. Medium incidence means that 1.5% to 15% of the area has been affected, while low incidence indicates that less than 1.5% of the area has experienced landslides. • Landslide susceptibility refers to the likelihood of geologic formations responding to natural or artificial alterations, such as slope cutting, loading, or unusually high precipitation. Areas with a history of numerous landslides are particularly vulnerable to new movements under these conditions. Susceptibility is influenced by slope angle and the underlying geologic material. It identifies potential landslide-prone areas but does not specify a time frame for when a landslide might occur. High, medium, and low susceptibility are categorized using the same percentages as landslide incidence: over 15% for high, 1.5% to 15% for medium, and less than 1.5% for low. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 10 Common techniques for measuring and monitoring the extent of landslides include field surveys (e.g., geological mapping, slope measurements), remote sensing (e.g., satellite imagery, aerial photography), ground-based monitoring (e.g., GPS, inclinometers, extensometers), and Light Detection and Ranging (LiDAR). 3.9.3.2 Land Subsidence Subsidence can develop gradually or suddenly due to natural processes, such as karst sinkholes in areas with soluble bedrock, or due to human activities. In the U.S., subsidence has affected over 17,000 square miles across 45 states, with annual costs estimated at $125 million. The primary causes include aquifer-system compaction, organic soil drainage, underground mining, hydro compaction, natural compaction, sinkholes, and thawing permafrost. Common techniques for measuring and monitoring the extent of land subsidence include geodetic surveys (e.g., leveling surveys, GPS/GNSS monitoring), remote sensing (e.g., Interferometric Synthetic Aperture Radar [InSAR], satellite imagery), borehole measurements (e.g., extensometers, piezometers), and LiDAR. 3.9.4 HISTORY Ramsey County has a moderate history of impactful geologic incidents. The MN Department of Natural Resources (DNR) paper Historical Landslide Inventory for the Twin Cities Metropolitan Area was consulted for incident records. Table 14. Significant Geological Hazard Events in Ramsey County, MN Est. Date Type Location Deaths/ Injuries Property Damage Description May 13, 1879 Landslide Saint Paul u/k u/k Rock and sediment July 28, 1892 Landslide Saint Paul u/k u/k Unknown Winter 1969 Landslide Saint Paul u/k u/k Sediment July 24, 1987 Landslide Saint Paul u/k u/k Glacial sediment. This was a late-night event associated with a slow- moving thunderstorm. April 8, 2011 Landslide Saint Paul u/k u/k Rock. A boulder the size of two minivans struck and demolished a local bakery. May 1, 2011 Landslide Saint Paul u/k u/k Glacial sediment and fill May 22, 2013 Landslide Saint Paul 2/4 u/k Rock and sediment. A rockslide killed two and injured two fourth graders at Lilydale Regional Park. Two firefighters were also Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 11 Est. Date Type Location Deaths/ Injuries Property Damage Description injured in the response. June 19, 2014 Landslide Saint Paul u/k u/k Sediment. Heavy rainfall caused a landslide beneath a hospital at the University of Minnesota. April 28, 2018 Landslide Saint Paul 0/0 $766k An estimated 400,000 pounds of rock and soil came loose on the bluff to cover Wabasha Street between Plato Boulevard and Cesar Chavez Street. 9 Significant Incidents -- -- 2/4 $766,000 total claimed -- Sources: MN DNR and 2019 Ramsey MHMP During Planning Meeting #2, members of the LPT noted a landslide in Gem Lake that caused disruption to nearby railroad tracks, although further research didn’t find any written record of it. 3.9.5 PROBABILITY Geologic hazard incidents are an occasional occurrence within Ramsey County. Six significant incidents have occurred since 1970, giving a probability of approximately an 11% chance of a significant geologic hazard incident occurring within any given year. During Planning Meeting #2, the LPT noted that mitigation of geologic hazard risks has been implemented across the county; as mitigation continues, probability of incidents will decrease. 3.9.6 CLIMATE CHANGE IMPACTS Climate change can significantly influence geologic hazards in Rasmey County through various mechanisms. Here are some key impacts: • Increased Frequency of Heavy Rainfall: More intense and frequent heavy rainfall can saturate soils, increasing the likelihood of landslides, especially in areas with steep slopes or unstable terrain. It can also lead to more frequent and severe flooding, which can erode riverbanks and destabilize the ground, potentially triggering landslides and soil erosion. Heavy rains in Minnesota are now more frequent and intense than ever recorded. Long-term observation sites have shown significant increases in 1-inch and 3-inch rainfalls, as well as the heaviest annual rainfall events. Since 2000, the state has also experienced a notable rise in widespread extreme rainstorms. Rainfalls that historically ranked in the top 2% are becoming more common. Climate projections suggest that these heavy rains will continue to increase in the future. • Temperature Extremes: Increased variability in temperatures can lead to more frequent freeze- thaw cycles, which can cause soil and rock to expand and contract. This process can weaken slopes and contribute to landslides and rockfalls. Minnesota has warmed by 3.0°F between 1895 and 2020, with the most dramatic changes occurring in recent decades. Since 1970, nearly every Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 12 year has been warmer than the 20th-century average. Each of the top 10 warmest years on record occurred between 1998 and 2020. These warming trends are expected to continue through the 21st century. • Drought: Extended periods of drought can dry out soils, making them more susceptible to erosion when rains do return. This can lead to a loss of fertile topsoil and increased sediment in waterways. Groundwater depletion during droughts can cause land subsidence, particularly in areas where groundwater is heavily relied upon for agriculture and other uses. • Changes in Vegetation: Vegetation helps to stabilize slopes by binding soil with roots. Changes in vegetation patterns due to climate change, such as increased prevalence of invasive species or loss of native plants, can reduce slope stability and increase landslide risk. Northern tree species in Minnesota, such as paper birch, quaking aspen, balsam fir, and black spruce, may begin to decline and shift further north. In their place, warmer-climate species like maples, oaks, and hickories could become more prevalent. These shifts in tree cover will also bring changes to soil habitats. By understanding these impacts, communities in the Ramsey County can develop more effective strategies for mitigating the risks associated with geologic hazards in the context of a changing climate. 3.9.7 VULNERABILITY ASSESSMENT 3.9.7.1 People People living in areas with steep terrain are at greater risk of landslides, and those living in floodplains and river valleys may experience greater incidences of flooding and erosion, leading to increased risk of land subsidence and landslides. Additionally, populations in older cities and towns with aging infrastructure are more susceptible to damage from geologic hazards. Similarly, those living in affordable housing may be located in areas more prone to geologic hazards and may be less structurally resilient. 3.9.7.2 Property In residential and commercial areas, houses and critical infrastructure built on or near steep slopes are vulnerable to landslides, especially during periods of heavy rainfall or rapid snowmelt. Subdivisions built on filled land or areas with unstable soils may be prone to over time. Infrastructure like roads and highways traversing hilly or unstable terrain are susceptible to landslides and slope failures, as are structures spanning rivers or valleys which can be impacted by erosion and subsidence, affecting stability and safety. Geologic hazards can threaten underground infrastructure such as pipelines for water, wastewater, gas, and electricity, as well as communication cables. 3.9.7.3 Environment Landslides and subsidence can fragment habitats and disrupt ecosystems, affecting wildlife and plant communities. Sedimentation from landslides can degrade water quality in rivers, lakes, and streams, impacting aquatic ecosystems and drinking water sources. Finally, erosion and sedimentation can reduce soil fertility and agricultural productivity, affecting food security and livelihoods. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 13 3.9.7.4 County and Community Operations Roads, bridges, and railways are essential for transporting goods and people. Landslides and land subsidence can block roads or damage bridges, disrupting transportation and emergency response efforts. Utility and communication system grids can be damaged, leading to service interruptions and potentially affecting public health and safety. 3.9.8 CONSEQUENCE ASSESSMENT Impact on the Public • Risk of injuries or fatalities from sudden landslides or gradual subsidence leading to ground collapse. • Evacuation and temporary relocation of residents from affected areas. • Mental health impacts from displacement and trauma; physical health risks from injuries or exposure to hazardous conditions. Impact on Responders • Difficult terrain and unstable ground conditions hindering emergency response efforts. • Increased risk to responders working in unstable areas prone to further landslides or subsidence. • Need for specialized equipment and training to safely conduct rescue and recovery operations. Impact on Continuity of Operations • Disruption to government services and operations located in or near affected areas. • Potential interruption of critical infrastructure systems, including utilities and transportation networks, if located in landslide or subsidence zones. Impact on Property, Facilities, and Infrastructure • Structural damage or total destruction of buildings located in landslide or subsidence zones. • Damage to schools, hospitals, and other public facilities, necessitating repairs or reconstruction. • Road closures, rail line disruptions, and damage to bridges affecting mobility and logistics. • Damage to water, gas, and electricity lines, leading to service outages and potential hazards. Impact on the Environment • Disruption to local ecosystems and wildlife habitats due to ground movement and landscape alteration. • Increased erosion, sedimentation of water bodies, and potential contamination from disrupted underground utilities. • Loss of vegetation cover contributing to further erosion and destabilization of slopes. Impact on the Economy of the Jurisdiction Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 14 • Decrease in property values in high-risk areas, impacting homeowners and local tax revenue. • Disruption to local businesses, leading to financial losses, job displacement, and reduced economic activity. • Significant expenses for rebuilding and repairing damaged infrastructure and properties. • Increased insurance premiums and potential difficulty in obtaining coverage for properties in high-risk zones. Impact on Public Confidence in the Jurisdiction's Governance • Public perception of the government's ability to manage and mitigate geologic hazards effectively. • Importance of clear and timely communication with the public regarding risks, mitigation measures, and response efforts. • Potential for increased scrutiny of government officials and policies, leading to political challenges or changes in leadership. 3.10 Hazardous Materials 3.10.1 PROFILE Materials considered hazardous are commonly and safely used across communities daily. When a chemical or other substance that may harm health or the environment has been released into the air, water or ground, it is considered a hazardous materials incident. Incidents can occur when materials are being produced, stored, transported, used, or disposed of. Most hazardous incidents are quickly, easily and safely contained; however, potential exists for longer lasting and harmful incidents. This chapter focuses on the following types of incidents: • Spills: Accidental release of hazardous substances can lead to contamination of soil, water, and air. • Pipelines: Leaks or ruptures in pipelines can release hazardous materials into the environment. • Trucking: Transportation accidents involving trucks can result in the release of hazardous cargoes. • Railways: Train derailments or collisions can lead to significant spills of hazardous materials. 3.10.2 LOCATION Due to the unexpected nature of a hazardous materials event, the entirety of Ramsey County would be considered at risk for these types of events. Hazardous materials incidents are classified as either fixed incidents or mobile incidents. Approximately 80%-90% of incidents occur at fixed sites, such as factories and storage facilities. Impacts are typically limited to the site itself, and the immediate surrounding area. Ramsey County is home to a number of chemical plants and facilities, ranging from manufacturing to processing and distribution of chemicals, including 3M Company Headquarters in Maplewood, Ecolab Inc. in Saint Paul, and HB Fuller, located in Vadnais Heights. There are also several large waste and Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 15 recycling facilities in the county which handle various types of waste, including hazardous materials. The notable facilities include the Ramsey County Recycling and Energy Center and the Ramsey County Household Hazardous Waste Facility. Other adjacent facilities and private waste management companies also pose hazardous materials risks. Ramsey County is home to several major including on the University of Minnesota, Saint Paul Campus, 3M Company, MN Department of Public Health Laboratory, and EcoLab. Hospitals and healthcare facilities can also be sites for hazardous materials incidents. A number of hospitals and health care facilities located within Ramsey County handle materials as part of their regular operations. The remainder of incidents occur while a material is in transit. These incidents can occur on major roadways, railways, or in pipelines. The following are the most likely locations for mobile accidents to occur within the county: • Transportation Routes o Roadways – Ramsey County is served by a number of major roadways including Interstates 94 (I-94), 35E (I35E), and 694 (I-694); US Highways 52 and 61; and MN State Highways 36 (MN-36), 51 (MN-51), and 280 (MN-280). Additionally, there are a number of major county roads that transverse the region as well. o Intersections/Interchanges – Major intersections/interchanges in Ramsey County include I-94 and I-35E, I-94 and MN-280, and I-694 and I-35E. Other significant urban and suburban intersections are located across the county as well. o Bridges and Overpasses – Ramsey County has a number of key bridges and overpasses including a number that span the Mississippi River and interstate and highway overpasses. o Railroads – Ramsey County is a significant hub for rail transportation in the region, with BNSF Railway, Union Pacific Railroad, Canadian Pacific Railway, and Amtrak providing freight and passenger services with the county. o Airports – While the major airport that services Ramsey County (Minneapolis – Saint Paul International Airport (MSP)) is located in adjacent Hennepin County, portions of Ramsey County will be in the flight path for MSP. In addition, there are two smaller airports located within the County: Saint Paul Downtown Airport (STP) and Lake Elmo Airport. • Pipelines o Oil and Gas Pipelines – Oil and gas pipelines are present in Ramsey County, including natural gas and petroleum products, such as gasoline, diesel, and jet fuel. 3.10.3 EXTENT The extent of a hazardous material event can vary widely depending on several factors including physical area affected, environmental impact, population affected, duration, severity of health risks, economic impact, infrastructure affected, response required, and legal and regulatory implications. Hazardous materials are organized into nine classes: • Class 1: Explosives Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 16 • Class 2: Gases • Class 3: Flammable Liquids • Class 4: Flammable Solids • Class 5: Oxidizer • Class 6: Poisonous Materials • Class 7: Radioactive Materials • Class 8: Corrosive Materials • Class 9: Miscellaneous Hazardous Materials Figure 11. Hazardous Materials Classes Source: Federal Motor Carrier Safety Administration 3.10.4 HISTORY Ramsey County has experienced several notable hazardous materials incidents in recent years, including: • University Avenue Chemical Spill. Occurring in Saint Paul in November 1992. A tanker truck carrying hazardous chemicals overturned on University Avenue, causing a significant spill of industrial solvents. This led to an evacuation of nearby businesses and residents, traffic disruption, and road closures for several hours. The spill was contained and cleaned but did pose a risk to public health and the environment. • H.B. Fuller Plant Fire (2002). Occurring in June 2002 at the H.B. Fuller Company plant in Vadnais Heights. A fire broke out at the H.B. Fuller adhesive manufacturing plant, causing the release of hazardous fumes and chemicals. This led to the evacuation of employees and nearby residents Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 17 due to the risk of toxic smoke inhalation, resulting in significant property damage and concerns about air quality. • Saint Paul Riverfront Chemical Leak. Occurring in May 2007 in the riverfront industrial area in Saint Paul. A leak of anhydrous ammonia occurred at an industrial facility near the Mississippi River. This release led to the evacuation of nearby residents and workers and raised concerns about industrial safety and environmental protection along the riverfront. • BNSF Railway Chemical Spill. Occurring in September 2010 at the BNSF Railway yard, Saint Paul. A derailment of a train carrying hazardous materials occurred at the BNSF Railway yard, causing a spill of chemicals, including sulfuric acid. This spill required the evacuation of the immediate area and the deployment of hazmat teams to contain and clean up the hazardous substances. The incident disrupted rail operations and posed a risk to public health and the environment, prompting concerns about potential groundwater contamination and air quality. • Energy Park Drive Industrial Fire. Occurring in July 2015, in the industrial area along Energy Park Drive, Saint Paul. A fire at an industrial facility led to the release of hazardous smoke and chemicals, prompting the evacuation of workers and nearby residents. The incident caused significant property damage and raised concerns about industrial safety and emergency preparedness. A search was run for incidents recorded by the Pipeline and Hazardous Materials Safety Administration (PHMSA). Between 1980 and August 2024, the PHMSA database records 1,828 separate mobile hazardous materials incidents both large and small occurring in the county. Of these, 1,692 occurred on a highway, 95 occurred on rail lines, 39 occurred in the air, and one occurred on the water. 3.10.5 PROBABILITY Determining the exact probability of a hazardous materials incident is challenging due to the variability of factors involved. Smaller hazardous materials incidents are likely to occur frequently due to the large volume of hazardous materials in the county, but a widespread event is less likely to occur due to the controls and regulations in place at larger facilities. The following considerations may influence the likelihood of such incidents: • Presence of industrial facilities, including chemical plants and refineries • Major transportation routes, such as highways, railways, and waterways • Population density in urban areas It is safe to say that minor hazardous materials incidents are a relatively routine occurrence across the county. Large-scale hazardous materials incidents are much rarer. 3.10.6 CLIMATE CHANGE IMPACTS Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 18 Climate change has the potential to increase the number of hazardous materials incidents, due to changes in population, environment, and production capacity. It is also expected that climate change impacts may exacerbate the impacts of the incidents themselves, depending on the weather, location and type of material. 3.10.7 VULNERABILITY ASSESSMENT Vulnerability in a hazardous materials incident is highly contingent on the location of the incident and the substance released. 3.10.7.1 People • Health Risks - Hazardous materials can be toxic, flammable, corrosive, or reactive, posing immediate and long-term health risks. Hazardous materials vary greatly in the types of health risks they pose to humans, including the following potential health risks from hazardous materials: thermal, radiological, asphyxiation, chemical, etiological, or mechanical (TRACEM). • Population Density – Areas with high population density, including much of Ramsey County, can increase the number of people potentially impacted by a hazardous material incident. • Proximity to Facilities – Communities located near industrial plants, chemical storage facilities, transportation routes, or waste disposal sites are at a greater risk of exposure. There are a significant number of transportation routes (both rail and road) that traverse the county, on which hazardous materials are carried every day. The City of Roseville has several fuel tank facilities, with approximately 370 semi-trucks, carrying hazardous materials, entering and exiting on a daily basis. 3.10.7.2 Property • Damage to infrastructure – Hazardous materials can cause significant damage to buildings, roads, bridges, and other infrastructure. Corrosive chemicals can degrade materials, and explosions and fires can cause widespread damage. • Economic Costs – the economic impact of hazardous materials incidents can be substantial, including cleanup, property devaluation, and business interruptions. • Long-term contamination – Contamination can persist in buildings and infrastructure, rendering them unusable or requiring costs decontamination or demolition efforts. 3.10.7.3 Environment • Water contamination – Hazardous materials can seep into groundwater or run off into rivers, lakes, and reservoirs, contaminating drinking water and impacting aquatic ecosystems. Jurisdictions, such as Gem Lake, utilize a well water infrastructure, and spills impacting groundwater could have significant impacts to drinking water. • Soil degradation – Hazardous material incidents can lead to soil contamination which can affect plant growth and soil health. Contaminants can persist in the soil for long periods of time which can make land unsuitable for habitation and/or agriculture. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 19 • Air pollution – Hazardous gases or particulates can be released into the air. These can impact air quality and pose respiratory risks for humans and animals. • Ecosystem disruption – Toxic substances can disrupt ecosystems, reduce biodiversity, and affect food chain, possibly causing long-term ecological imbalances. 3.10.7.4 County and Community Operations A hazardous materials incident can have a significant impact on a community. The impacts can be immediate, short-term, and long-term, affecting various aspects of the community including health, environmental, economy, and social well-being. 3.10.8 CONSEQUENCE ASSESSMENT Impact on the Public • Immediate and long-term health risks, including exposure to toxic substances, chemical burns, respiratory issues, or poisoning. • Potential for widespread panic or fear due to the nature of the hazardous material. • Evacuation of affected areas, leading to temporary displacement and disruption of daily life. Impact on Responders • High risk of exposure to hazardous materials, requiring specialized protective equipment and training. • Challenges in managing the scene, including containment, decontamination, and medical treatment. • Potential injuries or fatalities among responders due to the dangerous nature of the incident. • Strain on emergency response resources, including medical facilities, hazmat teams, and fire services. Continuity of Operations • Disruption of critical services, including transportation, healthcare, and public utilities, due to contamination or evacuation. • Potential shutdown of government buildings or facilities in the affected area, delaying administrative functions. Impact on Property, Facilities, and Infrastructure • Contamination of buildings, public spaces, and infrastructure, leading to costly cleanup and decontamination efforts. • Potential destruction or long-term damage to property due to explosions, fires, or chemical corrosion. • Temporary or permanent closure of affected facilities, impacting businesses, schools, and public services. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 20 • Long-term implications for infrastructure integrity if materials seep into soil, groundwater, or air systems. Impact on the Environment • Contamination of air, water, and soil, potentially affecting large areas and leading to short- and long-term ecological damage. • Destruction of natural habitats, with harmful effects on wildlife and plant life. • Challenges in restoring affected environments, with potential for lasting degradation of ecosystems. • Risk of bioaccumulation of hazardous substances in the food chain, affecting both wildlife and human populations. Impact on the Economy of the Jurisdiction • Significant economic losses due to business closures, property damage, and costs associated with cleanup and decontamination. • Potential long-term economic downturn if the incident affects key industries in the region. • Increased healthcare costs due to treatment of affected individuals and long-term health monitoring. • Potential decrease in property values and attractiveness of the area for investment or development. Impact on Public Confidence in the Jurisdiction's Governance • Erosion of public trust if the incident is perceived as preventable or if the response is seen as inadequate. • Increased scrutiny and criticism of regulatory and oversight agencies responsible for hazardous materials management. • Pressure to improve safety regulations, emergency response capabilities, and communication strategies to prevent future incidents. 3.11 Summer Weather Hazards 3.11.1 PROFILE The summer weather hazards chapter encompasses natural weather hazards most likely to occur in the spring and summer months. The most common types of summer weather hazards experienced in Ramsey County are described below. • Extreme heat: The NWS does not have a set definition for extreme heat, but instead calibrates the point at which forecasters warn residents based on the region's climate. For central states, including Minnesota, Heat Advisories are issued when the heat index exceeds 100 degrees. Excessive Heat Warnings are issued when the heat index exceeds 105 degrees. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 21 • Heatwave: Heatwaves are periods of abnormally hot weather generally lasting more than two days. Heat waves can occur with or without high humidity. • Hail: Hail forms inside a thunderstorm or other storms with strong updrafts of warm air and downdrafts of cold water. If a water droplet is picked up by the updrafts, it can be carried well above the freezing level. Water droplets freeze when temperatures reach 32 degrees Fahrenheit (°F) or colder. As the frozen droplet begins to fall, it may thaw as it moves into warmer air toward the bottom of the thunderstorm. However, the droplet may be picked up again by another updraft and carried back into the cold air and refreeze. With each trip above and below the freezing level, the frozen droplet adds another layer of ice. The frozen droplet, with many layers of ice, falls to the ground as hail. Most hail is small and typically less than two inches in diameter. • Lightning: Lightning is a bright flash of electrical energy produced by a thunderstorm. All thunderstorms produce lightning and are very dangerous. Lightning ranks as one of the top weather killers in the U.S., where an average of 300 people are injured and 80 are killed each year. Lightning can occur anywhere there is a thunderstorm, often strikes outside the heavy rain in a thunderstorm, and may occur as far as 10 miles away from any rainfall. Note that a single summer weather event may include one or more of these hazards. 3.11.2 LOCATION All communities within Ramsey County are vulnerable to summer weather. 3.11.3 EXTENT 3.11.3.1 Extreme Heat and Heatwaves Each NWS Forecast Office issues heat-related alerts as needed. Local offices often work with partners to decide when to issue an alert for a specific area. The Heat Index is a measure of how hot it feels when factoring in the relative humidity at a given location. This can be used as a decision-making tool when issuing heat-related products. The Heat Index is provided as Figure 12. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 22 Figure 12. Heat Index Source: www.weather.gov Heat-related products are described in Table 15. Table 15. NWS Heat-Related Products Product Description Excessive Heat Warning—Take Action! An Excessive Heat Warning is issued within 12 hours of the onset of extremely dangerous heat conditions. The general rule of thumb for this Warning is when the maximum heat index temperature is expected to be 105° or higher for at least 2 days and nighttime air temperatures will not drop below 75°; however, these criteria vary across the country, especially for areas not used to extreme heat conditions. If you don't take precautions immediately when conditions are extreme, you may become seriously ill or even die. Excessive Heat Watches—Be Prepared! Heat watches are issued when conditions are favorable for an excessive heat event in the next 24 to 72 hours. A Watch is used when the risk of a heat wave has increased but its occurrence and timing is still uncertain. Heat Advisory—Take Action! A Heat Advisory is issued within 12 hours of the onset of extremely dangerous heat conditions. The general rule of thumb for this Advisory is when the maximum heat index temperature is expected to be 100° or higher for at least 2 days, and nighttime air temperatures will not drop below 75°; however, these criteria vary across the country, especially for areas that are not used to dangerous heat Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 23 conditions. Take precautions to avoid heat illness. If you don't take precautions, you may become seriously ill or even die. Excessive Heat Outlooks—Be Aware! The outlooks are issued when the potential exists for an excessive heat event in the next 3-7 days. An Outlook provides information to those who need considerable lead time to prepare for the event. Source: www.weather.gov 3.11.3.2 Hail Hail size typically refers to the diameter of the hailstones. Warnings and reports may report hail size through comparisons with real-world objects that correspond to certain diameters. To be considered severe, hail stones must be at least 1 inch in diameter. Hail naming convention, damage estimate, description, and size are provided in Table 16. Table 16. Hail Descriptions and Damage Estimates Hail Name Damage Description Diameter (in.) Small Hail Unlikely Pea 0.25 Marble or Mothball 0.50 Penny or Dime 0.75 Nickel 0.88 Large Hail Minor damage Quarter 1.00 Half Dollar 1.25 Walnut or Ping Pong Ball 1.50 Golf ball 1.75 Very Large Hail Moderate damage Hen's Egg 2.00 Tennis Ball 2.50 Baseball 2.75 Giant Hail Major damage Teacup 3.00 Grapefruit 4.00 Softball 4.50 Source: www.weather.gov 3.11.3.3 Lightning The threat of lightning is largely based on the likelihood that cloud-to-ground lightning (CG) from thunderstorms will occur combined with the anticipated flash rate. With CG lightning, every strike is potentially lethal and has the potential to contribute to other hazards such as wildfire. Flash rate is defined in Table 17. Table 17. CG Lightning Flash Rate Term Description Occasional CG lightning at the rate of 1 to 3 flashes per minute (about 5 to 15 flashes per 5 minutes) associated with a given lightning storm. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 24 Frequent CG lightning at the rate of 4 to 11 flashes per minute (about 20 to 55 flashes per 5 minutes) associated with a given lightning storm. Excessive CG lightning rate of 12 flashes or more per minute (about 60 flashes or more per 5 minutes) and is nearly continuous associated with a given lightning storm. Source: www.weather.gov Lightning risk is also defined as low, moderate, or high as shown in Table 18. Table 18. Lightning Risk Level Definition Low Risk Atmospheric conditions do not support frequent cloud-to-ground lightning strikes. Moderate Risk Thunderstorms are forecast to be scattered in coverage (30-50% chance). Atmospheric conditions support frequent cloud-to-ground lightning strikes. High Risk Thunderstorms are forecast to be numerous or widespread in coverage (60- 100% chance). Atmospheric conditions support continuous and intense cloud-to-ground lightning strikes. Source: www.weather.gov 3.11.4 HISTORY Ramsey County has a significant history of damaging windstorms and tornadoes. The National Centers for Environmental Information (NCEI) Storm Events Database was consulted for incident records. According to NCEI records, there have been 243 significant summer weather incidents reported between 1950 and July 2024. This dataset recorded five deaths and two injuries since 1950. Notable summer weather hazard incidents since 1950 are displayed in Table 19. Table 19. Notable Summer Weather Hazard Incidents in Ramsey County, MN Date Type Deaths/ Injuries Property Damage Description August 9, 1998 Lightning 1/0 None reported One man died because of a lightning strike while under a tree. May 1, 2001 Hail 0/0 $2M Numerous vehicles and buildings were damaged. June 7, 2005 Lightning 0/0 None reported Lightning struck a home on Timberline Trail. The northwest corner of the home caught fire and sheetrock fell on a person lying in bed. August 8, 2005 Lightning 0/0 None reported Lightning struck a home and a nearby tree on Whitaker Street. The bolt that struck the home damaged the electrical equipment inside. The bolt that struck the tree caused the tree to split in two, and one of the pieces fell through a window. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 25 Date Type Deaths/ Injuries Property Damage Description July 24, 2009 Hail 0/0 $15k A strong cold front moved through the region Friday morning and generated a line of strong to severe thunderstorms that affected areas from far east central Minnesota, into west central Wisconsin. Several reports of golf ball size hail were observed in the east metro of the Twin Cities. September 21, 2010 Hail 0/0 $5M Several reports of large hail, up to the size of half dollars, occurred from the Highland Park area of Saint Paul, northeast across the north side of the city. August 25, 2013 Excessive Heat 0/216 None reported Heat indices of 105° F occurred during the Minnesota State Fair. 216 people were treated at State Fair medical aid stations for heat-related illnesses. Of those 216, 10 were transported to area hospitals. Minneapolis schools also canceled outdoor athletic practices during this period of extreme heat. July 2015 Extreme Heat 0/0 None reported Several observations across Ramsey County measured heat indices over 105° F for two days in a row. The highest heat index value was 116° F. 8 Significant Incidents - 1/216 $7,015,000 total claimed -- Sources: NCDC; 2019 Ramsey MHMP 3.11.5 PROBABILITY Summer weather hazards are an annual occurrence and are likely to occur each year. Eight significant summer weather incidents have occurred since 1970, giving a probability of approximately a 14.5% chance of a significant summer weather incident occurring within any given year. 3.11.6 CLIMATE CHANGE IMPACTS Climate change is expected to have dramatic impacts on weather patterns in Minnesota. These include more extreme weather patterns, including increased periods of extreme heat, enhanced lightning activity, changes in hail patterns and more intense storms. Climate change could have the following impacts: • Increased Extreme Heat: This includes more frequent and severe heatwaves, higher average summer temperatures, and longer duration of hot spells. Minnesota is getting warmer, especially winter nights in the northern parts of the state. Daily average minimum temperatures during winter (Dec-Feb) have increased 4.9 degrees in southern Minnesota. • Enhanced Lightning Activity: Increased atmospheric instability may lead to more thunderstorms, with higher temperatures and humidity levels contributing to more frequent lightning strikes. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 26 • Changes in Hail Patterns: There is the potential for increase in the size and frequency of hail due to more intense thunderstorms, as well as shifts in the geographic distribution of hailstorms. • More Intense Storms: Greater frequency of severe thunderstorms with high winds and heavy rainfall and subsequent increased risk of flash flooding. • Health Risks: Extreme heat can lead to increased heat-related illnesses and mortality and a higher risk of respiratory problems due to poor air quality. Higher temperatures can exacerbate air quality issues, leading to more smog and ground-level ozone. • Economic Costs: Rising temperatures create a greater demand for energy to cool homes and businesses, and there may be increased costs for repairing damage from severe weather incidents. Ecosystem impacts can have trickle down effects on related industries such as fishing and tourism. Likewise, agricultural impacts affect the agricultural and farming sectors. • Ecosystem Disruptions: Increased heat, along with more frequent, intense, and prolonged storms, may alter plant and animal behavior and distribution by stressing native species and ecosystems. Over the past 50 years, Minnesota lakes have lost an average of 10 to 14 days of ice cover, and July-August water temperatures have risen by 3.0 to 3.9°F, impacting lake and fish health. Algae blooms, exacerbated by warmer water, can deplete oxygen levels, suffocating fish, even those species like bass that typically thrive in warmer conditions. Northern tree species such as paper birch, quaking aspen, balsam fir, and black spruce may decline and migrate further north, while warmer-climate species like maples, oaks, and hickories could take their place. These shifts in tree cover will also lead to changes in wildlife and soil habitats. While the exact relationship between climate change and summer weather is complex and still under active research, the evidence suggests that climate change is likely to impact the frequency, intensity, and distribution of summer weather hazards in the Midwest. Improved understanding and modeling of these changes are essential for developing effective mitigation and adaptation strategies. 3.11.7 VULNERABILITY ASSESSMENT 3.11.7.1 People Extreme heat poses serious health risks, particularly for the elderly, children, and those with pre-existing health conditions, as well as people without access to air conditioning. Extreme heat is the leading weather-related killer in the United States, killing more people than other types of extreme weather. Changing temperatures bring illnesses related to frequency and severity of allergic illnesses (e.g., asthma and hay fever). Prolonged heatwaves can lead to heat exhaustion, heatstroke, and increased mortality rates. During the second planning meeting, attendees noted that in Ramsey County, many of the recent immigrants are not used to hotter weather and often live many people to a home, often without air conditioning. Hailstorms, often accompanying severe thunderstorms, can cause significant injury to individuals caught outside and disrupt daily activities. Lightning presents another serious threat, with the potential to cause direct injuries or fatalities and ignite fires, posing additional risks to both urban and rural communities. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 27 3.11.7.2 Property Extreme heat can cause asphalt and concrete to buckle, strain power grids due to increased air conditioning usage, and degrade building materials, leading to higher maintenance and repair costs. Hailstorms pose a significant threat to homes, vehicles, and agricultural assets, often resulting in shattered windows, damaged roofs, and destroyed crops. These storms can also disrupt transportation networks and necessitate costly repairs. Lightning strikes can cause power outages, fires, and severe damage to electrical and communication systems. 3.11.7.3 Environment The environment in the Midwest is particularly vulnerable to summer weather hazards such as extreme heat, hail, and lightning. Extreme heat can lead to drought conditions, stressing water resources, and reducing soil moisture, which negatively impacts plant and animal life. Prolonged high temperatures can also alter ecosystems, driving some species to migrate while threatening others that cannot adapt quickly enough. Hailstorms can cause significant physical damage to vegetation, strip leaves from trees, and destroy crops, disrupting local ecosystems and agricultural productivity. Lightning, besides posing a direct threat to wildlife, can ignite wildfires, which rapidly spread and devastate large areas of forest and grassland, leading to habitat loss and long-term ecological shifts. These summer weather hazards collectively strain the resilience of the Midwest's natural environment, disrupt the balance of local ecosystems, and contribute to biodiversity loss. 3.11.7.4 County and Community Operations Government and community operations in the Midwest are significantly vulnerable to summer weather hazards such as extreme heat, hail, and lightning. Extreme heat can overwhelm public health systems with heat-related illnesses and fatalities, strain energy resources due to increased air conditioning use, and disrupt daily operations in schools, government buildings, and public transportation. Hailstorms can cause extensive damage to public infrastructure necessitating costly repairs and diverting funds from other essential services. Lightning can disrupt power and communication networks, leading to outages that hinder emergency response efforts and critical services. These disruptions can impede the delivery of essential services, compromise public safety, and place a significant financial burden on local governments. The number of languages spoken in the county makes public messaging difficult. 3.11.8 CONSEQUENCE ASSESSMENT Impact on the Public • Increased risk of heat-related illnesses and fatalities, especially among vulnerable populations (elderly, children, and those with pre-existing health conditions). • Potential overburdening of healthcare facilities due to heat-related emergencies. • Disruption of daily activities and potential evacuation of individuals from areas without adequate cooling facilities. • Extreme heat creates heat-related physical stress on the population and is exacerbated in the metropolitan areas where greater amounts of heat-absorbing surfaces (e.g., asphalt and Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 28 concrete) trap heat and emit higher temperatures throughout the night. Injuries from hailstones or lightning, particularly if individuals are caught outdoors. • Damage to personal vehicles and homes leading to financial strain on households. • Risk of lightning strikes causing injuries or fatalities to individuals outdoors. • Potential for lightning-induced fires affecting residential areas and leading to evacuations. Impact on Responders • Increased risk of heat exhaustion, heatstroke, and hail or lightning strikes among emergency responders. • Need for additional resources and protocols to ensure responder safety in high temperatures. Impact on Continuity of Operations • Potential for power outages due to increased demand for electricity (air conditioning). • Need for implementation of heat emergency plans and continuity strategies. • Possible damage to government buildings, vehicles, and communication systems. • Disruption of essential services and potential delays in government response and recovery efforts. Impact on Property, Facilities, and Infrastructure • Strain on power grids and potential infrastructure failures due to high heat. • Significant damage to buildings, vehicles, and outdoor infrastructure (e.g., traffic signals, power lines) duet to hail or lightning. • Damage to electrical systems, communication networks, and buildings due to lightning. Impact on the Environment • Stress on local ecosystems and wildlife, particularly aquatic systems due to higher water temperatures. • Damage to crops and natural vegetation due to hail. • Forest and grass fires due leading to habitat destruction and air quality issues due to lightning. Impact on the Economy of the Jurisdiction • Potential impacts on agriculture and tourism sectors. • Potential disruptions to businesses, leading to loss of revenue and jobs. Impact on Public Confidence in the Jurisdiction's Governance • Public dissatisfaction if government response is perceived as inadequate, particularly in providing cooling centers and emergency services. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 29 3.12 Tornado and Windstorm 3.12.1 PROFILE High winds can be produced during severe thunderstorms, with other strong weather systems, or by flow down a mountain. There are several types of damaging winds possible in Minnesota: • Straight-line winds describe any thunderstorm wind that is not associated with rotation and is used mainly to differentiate from tornadic winds.  A downdraft is a small-scale column of air that rapidly sinks toward the ground.  A downburst is the general term used to broadly describe macro and microbursts. Downburst is the general term for all localized strong wind events that are caused by a strong downdraft within a thunderstorm, while microburst simply refers to an especially small downburst that is less than 4 km across.  A gust front is the leading edge of rain-cooled air that clashes with warmer thunderstorm inflow. Gust fronts are characterized by a wind shift, temperature drop, and gusty winds out ahead of a thunderstorm. Sometimes the winds push up air above them, forming a shelf cloud or detached roll cloud.  A derecho is a widespread, long-lived windstorm that is associated with a band of rapidly moving showers or thunderstorms. A typical derecho consists of numerous microbursts, downbursts, and downburst clusters. By definition, if the wind damage swath extends more than 240 miles (about 400 kilometers) and includes wind gusts of at least 58 mph (93 km/h) or greater along most of its length, then the event may be classified as a derecho.  A haboob is a wall of dust that is pushed out along the ground from a thunderstorm downdraft at high speeds. • Tornadoes are defined as violently rotating columns of air extending from thunderstorms to the ground, with wind speeds between 40-300 mph. They develop under 3 scenarios: (1) along a squall line; (2) in connection with thunderstorm squall lines during hot, humid weather; and (3) in the outer portion of a tropical cyclone. Funnel clouds are rotating columns of air not in contact with the ground; however, the column of air can reach the ground very quickly and become a tornado. 3.12.2 LOCATION All communities within Ramsey County are vulnerable to windstorms and tornadoes. Minnesota lies along the northern border of Tornado Alley, a loosely defined area first described in 1952 in the central United States where tornadoes are more likely to occur than in other parts of the continent. Interestingly, tornado activity has been shifting away from the Great Plains and toward the Midwestern and Southeast U.S. according to a report published in the April 2024 issue of the Journal of Applied Meteorology and Climatology. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 30 Figure 13. Tornado Alley Source: Encyclopedia Britannica 3.12.3 EXTENT Winds are classified by the NWS using the categories shown in Table 20. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 31 Table 20. Wind Speed Classifications Description Speed Strong Wind Gusts Between 39 mph and 57 mph Damaging Wind Gusts Between 58 mph and 74 mph causing minor damage Very Damaging Wind Gusts Between 75 mph and 91 mph causing moderate damage Violent Wind Gusts Greater than 92 mph causing major damage Source: National Weather Service Since 2007, tornado strength in the United States has been ranked based on the Enhanced Fujita scale (EF scale), replacing the Fujita scale introduced in 1971. The EF scale, shown in Table 21 uses similar principles to the Fujita scale, with 6 categories from 0-5, based on wind estimates and damage caused by the tornado. The EF Scale is used extensively by the NWS in investigating tornadoes (all tornadoes are now assigned an EF Scale number), and by engineers in correlating damage to buildings and techniques with different wind speeds caused by tornadoes. It uses three-second gusts estimated at the point of damage based on a judgment of damage. When tornado-related damage is surveyed, it is compared to a list of Damage Indicators (DIs) and Degrees of Damage (DoD) which help estimate better the range of wind speeds the tornado likely produced. Each damage indicator is rated on a scale of 1-8 DoD. From that, a rating (from EF0 to EF5) is assigned. Table 21. Enhance Fujita Scale EF Rating 3 Second Gust (mph) Description 0 65-85 Light damage. Some damage to chimneys; branches broken off trees; shallow-rooted trees pushed over; sign boards damaged. 1 86-110 Moderate damage. Peels surface off roofs; mobile homes pushed off foundations or overturned; moving autos blown off roads. 2 111-135 Considerable damage. Roofs torn off frame houses; mobile homes demolished; boxcars overturned; large trees snapped or uprooted; light-object missiles generated; cars lifted off ground. 3 136-165 Severe damage. Roofs and some walls torn off well- constructed houses; trains overturned; most trees in forest uprooted; heavy cars lifted off the ground and thrown. 4 166-200 Devastating damage. Well-constructed houses leveled; structures with weak foundations blown away some distance; cars thrown, and large missiles generated. 5 200+ Incredible damage. Strong frame houses leveled off foundations and swept away; automobile-sized missiles fly through the air in excess of 100 meters (109 yds); trees debarked; incredible phenomena will occur. Source: National Weather Service Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 32 3.12.4 HISTORY Ramsey County has a significant history of damaging windstorms and tornadoes. The NCEI Storm Events Database was consulted for incident records. 3.12.4.1 Windstorm History According to NCEI records, there have been 168 significant non-tornadic windstorm incidents reported between 1950 and July 2024, with wind speeds of up to 99 mph. These winds can inflict damage to buildings and in some cases, overturn high-profile vehicles. This dataset recorded zero deaths, 11 injuries, and over $25 million in property damage since 1950. Notable non-tornadic windstorm incidents since 1950 are displayed in Table 22. Table 22. Notable Non-Tornadic Windstorm Incidents in Ramsey County, MN Date Location Magnitude (mph) Deaths/ Injuries Property Damage Description April 26, 1984 u/k u/k 0/6 u/k -- May 1998 Saint Paul 100 0/0 $48M A derecho damaged 2,000 homes and fell thousands of trees. May 9, 2004 Saint Paul 72 0/0 $330k Many reports of tree and structure damages. September 21, 2005 Countywide 75 0/1 $25M Many homes were destroyed by falling trees, and the roof of a mobile home in Mounds View was blown off. Roads were blocked throughout the county. August 2007 Saint Paul 69 0/1 One home was destroyed when a tree fell on it, and one man was injured by a window crashing in on him. Part of the grandstand’s roof at the State Fair was blown off, and dozens of vendor booths were damaged. XCEL Energy reported 250,000 outages in the metro region. June 10, 2012 Saint Paul 70 0/0 $50k Blew down a large swath of trees from the Highland Park area toward Randolph Avenue. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 33 Date Location Magnitude (mph) Deaths/ Injuries Property Damage Description November 10, 2012 Saint Paul 64 0/0 $50k Most of the damage was the result of trees landing on cars, houses and sheds. July 5, 2016 Lauderdale 60 0/0 $25k 138,000 people were without power during the storm. June 11, 2017 Saint Paul 58 0/2 u/k -- August 2, 2022 Little Canada, Saint Paul, Vadnais Heights 60 0/0 $30k -- 10 Significant Incidents -- -- 0/10 $73,485,000 total claimed -- Sources: NCEI; 2019 Ramsey MHMP 3.12.4.2 Tornado History According to NCEI records, eight tornadoes were reported in Ramsey County between 1950 and July 2024, causing one death, 168 injuries, and over $151 million in reported property damage. Tornado classification ranged from F0/EF0 to F4. Notable tornadic incidents since 1950 are displayed in Table 23. Table 23. Notable Tornadic Incidents in Ramsey County, MN Date Location Magnitude Deaths/ Injuries Property Damage Description May 6, 1965 u/k F4 0/108 $25M Part of one of the worst tornado outbreaks in Minnesota history. Six tornadoes affected six counties around the Twin Cities with 13 fatalities and over 500 injured. June 28, 1979 u/k F1 0/0 $250k Part of another large outbreak of 16 tornadoes. June 14, 1981 Roseville F3 1/60 $25M The Lt. Governor activated 120 National Guard military police to prevent the looting of damaged businesses and homes. April 26, 1984 St. Anthony F3 1/53 $25M Four churches and a mall were among the damages. May 15, 1998 Roseville F1 0/0 $150M Seven houses were destroyed, and 102 severely damaged. Along with the tornado there was widespread hail. May 22, Mounds EF-0 0/0 $20k Most of the damage was due to Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 34 2011 View sporadic trees being blown down. July 18, 2015 Shoreview (North Oaks) EF-0 0/0 $500k The highest numbers of toppled and snapped trees occurred at Deep Lake. Some trees fell on houses, vehicles, and other structures. August 27, 2022 Saint Paul EF-0 0/0 $150k Several homes had damage (mainly roof damage) which occurred as multiple large trees were either uprooted or blown down along the tornado's path. The maximum width was 100 yards with a peak wind of 75 mph. Sources: NCDC; 2019 Ramsey MHMP 3.12.5 PROBABILITY Windstorms are an annual occurrence and are likely to occur each year. Seven significant tornadoes have occurred since 1970, giving a probability of approximately a 13% chance of a significant tornado occurring within any given year. 3.12.6 CLIMATE CHANGE IMPACTS While the exact relationship between climate change and tornadoes is complex and still under active research, the evidence suggests that climate change is likely to impact the frequency, intensity, and distribution of severe windstorms and tornadoes in the Midwest. 3.12.7 VULNERABILITY ASSESSMENT 3.12.7.1 People All individuals who live, work, and recreate within Ramsey County are at risk of impact from windstorms and tornadoes. The most likely impacts are from electrical outages (which affects heating/cooling, food storage, communications, and use of durable medical equipment), although individuals may also suffer transportation disruptions from downed trees, medical conditions from debris cleanup, auto accidents, and injuries or fatalities from downed trees or blown objects. Taking cover during inclement weather reduces many of these impacts. 3.12.7.2 Property In "strong wind" conditions, small branches break off trees, and loose objects are blown about. Isolated occurrences of wind damage to porches, carports, awnings, or pool enclosures may take place. Power outages are common, especially in winter months. In "damaging wind" conditions, wind damage occurs to unanchored mobile homes, porches, carports, awnings, and pool enclosures, with some shingles blown from roofs. Large branches break off trees, with weak or diseased trees blown down. Loose objects are easily blown about and can become dangerous projectiles. Power outages are likely to be more extensive. Other utility outages, such as Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 35 communication, may also occur. Damaging high winds are considered extremely dangerous for high- profile vehicles. In “very damaging” and “violent wind” conditions, including tornadic winds, a wide range of impacts on property may occur, depending on intensity, duration, and the vulnerability of the structures in their path. This may include but is not limited to, uplifting of roofs; severe damage up to the complete destruction of walls, windows, and doors; larger projectiles including vehicles; and widespread and long- lasting power outages. 3.12.7.3 Environment The environment is at high exposure to windstorms and tornadoes. Common types of environmental damage include severe damage to trees that can lead to habitat loss and soil erosion, wind erosion in agricultural areas leading to reduction of soil fertility and dust storms, wildlife displacement including the destruction of nesting sites, increased debris in water bodies leading to disruption of aquatic habitats, and the introduction of invasive species. 3.12.7.4 County and Community Operations Damaging windstorms and tornadic incidents can have significant impacts on County and community operations. Emergency services may be overwhelmed and communication, including 911, may be damaged leading to difficulties in coordinating response efforts. Utility and transportation infrastructure may be compromised, delaying assistance. Public health may also be impaired by disruptions to sanitation and crowded shelters. Public services may also be disrupted, including schools, libraries, parks, and community centers, affecting community resources and recreation. 3.12.8 CONSEQUENCE ASSESSMENT Impact on the Public • Significant risk of injuries and fatalities, especially for individuals caught in the path of tornadoes or in structures unable to withstand high winds. • Displacement of residents due to destroyed or severely damaged homes. • Mental health impacts, including trauma and stress, particularly among children and those who experience severe losses. Impact on Responders • High risk of injury or death for responders during rescue and recovery operations in hazardous conditions. • Strain on emergency services due to increased demand for rescue, medical, and logistical support. • Potential for responder fatigue and mental health challenges due to prolonged and intense operations. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 36 Impact on Continuity of Operations • Disruption of government operations due to damage to administrative buildings, communication networks, and essential infrastructure. • Potential delays in providing public services, impacting community support and recovery efforts. Impact on Property, Facilities, and Infrastructure • Extensive damage or destruction of residential, commercial, and industrial buildings, including critical infrastructure, including power lines, water supply systems, and transportation networks. • High repair and reconstruction costs, leading to prolonged recovery periods. Impact on the Environment • Uprooting of trees and destruction of natural habitats, impacting local wildlife. • Potential for hazardous material spills from damaged industrial sites, contaminating soil and water sources. Impact on the Economy of the Jurisdiction • Economic losses due to business closures, property damage, and interruption of commercial activities. • Significant financial burden on local government and residents for recovery and rebuilding efforts. • Potential decline in property values and loss of tax revenue. Impact on Public Confidence in the Jurisdiction's Governance • Public scrutiny and potential dissatisfaction with the government's preparedness and response efforts. 3.13 Winter Weather Hazards 3.13.1 PROFILE According to the NWS, a winter weather event is “a winter weather phenomenon (such as snow, sleet, ice, wind chill) that impacts public safety, transportation, and/or commerce”. The most common types of winter weather phenomena experienced in Ramsey County are described below. • Blizzard: A dangerous winter storm that contains large amounts of snow or blowing snow, coupled with winds above 35mph and visibility less than a quarter of a mile. • Extreme cold: The NWS doesn't have a set definition for extreme cold, but instead calibrates the point at which forecasters warn residents based on the region's climate. In Ramsey County, the NWS issues “extreme cold” warnings when it feels like -25° F or colder across a wide area for several hours. • Ice storm: A storm that deposits at least .25” of ice on exposed surfaces. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 37 Note that a single winter weather incident may include one or more of these, or other, winter phenomena. 3.13.2 LOCATION All communities within Ramsey County are vulnerable to winter weather. 3.13.3 EXTENT Winter weather is typically forecasted three to seven days in advance by the NWS and can lead to the issuance of a winter weather watch, warning, or advisory in a Hazardous Weather Outlook bulletin. There are several types of these notices depending on conditions. Forecast certainty increases as the time for storm onset decreases. 3.13.3.1 Winter Weather Watch A watch is issued 24 to 72 hours in advance when there is a 50 to 80% chance of hazardous winter weather meeting warning thresholds. It aims to give enough lead time for people to prepare and take necessary actions. Table 24. Winter Weather Watch Types Watch Type Description Winter Storm Watch Conditions are favorable for a winter storm event (heavy sleet, heavy snow, ice storm, heavy snow and blowing snow or a combination of events) to meet or exceed local winter storm warning criteria in the next 24 to 72 hours. Criteria for snow is 7 inches or more in 12 hours or less; or 9 inches or more in 24 hours covering at least 50 percent of the zone or encompassing most of the population. Use "mid-point" of snowfall range to trigger a watch (i.e. 5 to 8 inches of snow = watch). Criteria for ice is 1/2 inch or more over at least 50 percent of the zone or encompassing most of the population. This includes lake-effect snow. Wind Chill Watch Conditions are favorable for wind chill temperatures to meet or exceed local wind chill warning criteria in the next 24 to 72 hours. Wind chill temperatures may reach or exceed - 25°F. Source: National Weather Service 3.13.3.2 Winter Weather Warning These products are issued when hazardous winter weather is occurring, imminent, or highly likely (over 80% probability). A warning indicates conditions that threaten life or property. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 38 Table 25. Winter Weather Warning Types Warning Type Description Blizzard Warning Blizzard event is imminent or expected in the next 12 to 36 hours. Sustained wind or frequent gusts greater than or equal to 35 mph will accompany falling and/or blowing snow to frequently reduce visibility to less than 1/4 mile for three or more hours. Ice Storm Warning An ice storm event is expected to meet or exceed local ice storm warning criteria in the next 12 to 36 hours. Criteria for ice is 1/2 inch or more over at least 50 percent of the zone or encompassing most of the population. Winter Storm Warning A winter storm event (heavy sleet, heavy snow, ice storm, heavy snow and blowing snow or a combination of events) is expected to meet or exceed local winter storm warning criteria in the next 12 to 36 hours. Criteria for snow is 7 inches or more in 12 hours or less; or 9 inches or more in 24 hours covering at least 50 percent of the zone or encompassing most of the population. Use "mid-point" of snowfall range to trigger warning (i.e 5 to 8 inches of snow = warning). Criteria for ice is 1/2 inch or more over at least 50 percent of the zone or encompassing most of the population. Wind Chill Warning Wind chill temperatures are expected to meet or exceed local wind chill warning criteria in the next 12 to 36 hours. Wind chill temperatures may reach or exceed -25°F. Source: www.weather.gov 3.13.3.3 Winter Weather Advisory These products are issued when hazardous winter weather is occurring, imminent, or highly likely (over 80% probability). An advisory is for less serious conditions that cause significant inconvenience and could become life-threatening if caution is not exercised. Table 26. Winter Weather Advisory Types Advisory Type Description Winter Weather Advisory A winter storm event (sleet, snow, freezing rain, snow and blowing snow, or a combination of events) is expected to meet or exceed local winter weather advisory criteria in the next 12 to 36 hours but stay below warning criteria. Criteria for snow is 4 inches or more in 12 hours or less covering at least 50 percent of the zone or encompassing most of the population. Use "mid-point" of snowfall range to trigger advisory (i.e 2 to 5 inches of snow = advisory). Criteria for ice is any ice accumulation less than 1/2 inch over at least 50 percent of the zone or encompassing most of the population. Winter Weather Advisory can also be issued for black ice. This is optional. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 39 Wind Chill Advisory Wind chill temperatures are expected to meet or exceed local wind chill advisory criteria in the next 12 to 36 hours. Wind chill temperatures may reach or exceed -15°F. Source: www.weather.gov 3.13.4 HISTORY Ramsey County has a significant history of damaging windstorms and tornadoes. The NCEI Storm Events Database was consulted for incident records. According to NCEI records, there have been 109 significant winter weather incidents reported between 1950 and July 2024. This dataset recorded five deaths and two injuries since 1950. Notable winter weather incidents since 1950 are displayed in Table 27. Table 27. Notable Winter Weather Incidents in Ramsey County, MN Date Type Deaths/ Injuries Description January 17, 1996 Ice storm 0/0 Up to 1" of ice accumulated over much of the Minneapolis/Saint Paul region, resulting in significant tree damage and power outages. More than 180,000 metro residents were without power, and 5 Red Cross shelters were open to assist people who were forced from their homes due to lack of heat. February 2, 1996 Extreme cold/ wind chill 0/0 A new record low temperature for Minnesota was set in the town of Tower at -60° F. Numerous record low temperatures were set during the period at St. Cloud, Rochester and the Twin Cities. Minneapolis/Saint Paul set 3 new record low temperatures as well as recording the 2nd coldest day on record. A mean temperature of -25° F was measured that day with a high of -17° F and a low of -32° F in the Twin Cities. This was within 2 degrees of tying the all-time record low temperature set in the Twin Cities and the coldest temperature recorded this century. Many central and southern Minnesota locations set new record low temperatures. The Governor closed all schools that day. January 12, 2000 Heavy snow 0/0 9" of snow fell at the Twin Cities International Airport, and the Minnesota Highway Patrol responded to over 325 crashes in the Twin Cities – however, most were minor without injuries. January 19, 2001 Heavy snow 0/0 8" of snow was recorded at the Twin Cities International Airport. January 15, 2005 Cold/ wind chill 1/0 A disabled woman was found dead of exposure outside of Como Park Conservatory. The low temperature during the night that she was missing was 9 degrees below zero. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 40 Date Type Deaths/ Injuries Description January 15, 2009 Cold / wind chill 2/0 Wind chill fell below -35° F. December 10, 2010 Winter storm 0/0 This was the biggest snowstorm since the Halloween Blizzard of 1991, and the average snowfall in Ramsey County was 18". February 20, 2011 Winter storm 0/0 Lightning was observed by several people, amidst a storm that brought 12-16" of snow. December 31, 2011 Winter weather 0/0 Heavy, wet snow fell during the holiday, resulting in numerous accidents across the county. December 9, 2012 Winter storm 0/0 12-16" of snow were reported across the county. January 2014 Extreme cold/ wind chill 0/0 Wind chill values dropped below -35° F for several hours, during a prolonged period of cold. Propane supplies in the region became very low, leading to the Governor declaring a Peacetime State of Emergency. Earlier in the month the Governor canceled all public-school classes in the state due to extreme wind chills. It was the first such closing in 17 years. February 2, 2016 Winter storm 0/0 10-13" of snow fell, resulting in 175 flights canceled or delayed at the Minneapolis-Saint Paul International Airport. December 12, 2016 Extreme cold/ wind chill 1/1 A woman froze to death in Saint Paul, outside of her apartment building when the wind chill dropped to - 19° F. January 1, 2018 Extreme cold/ wind chill 1/1 A man was found in Saint Paul who had died from exposure. January 22, 2018 Winter storm 0/0 8-12" of snow fell across the county. April 13, 2018 Winter storm 0/0 Multiple waves of winter precipitation occurred, including sleet and snow, resulted in total snowfall amounts of 16-20". 16 Significant Incidents -- 5/2 -- Sources: NCEI and 2019 Ramsey MHMP 3.13.5 PROBABILITY Winter storms affect Ramsey County each year, so there is a nearly 100% probability of winter weather in a single year. Extreme cold temperatures also affect the county nearly every year. The amount of snow and ice, the number of blizzards, and days of sub-zero temperatures each year are unpredictable. 3.13.6 CLIMATE CHANGE IMPACTS Climate change may affect winter storms in the Midwest United States in several ways: Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 41 • Temperature Fluctuations: Temperature fluctuations are increasingly causing cycles of melting and refreezing, which heightens the risk of ice storms and hazardous driving conditions. In Minnesota, most of the observed warming has occurred during the coldest periods. Since records began in January 1895, average daily low temperatures have increased at more than twice the rate of high temperatures. The winter season (December through February) has warmed 2-3 times faster than summer (June through August). This winter warming has accelerated in recent decades. From 1970 to 2021, average daily winter low temperatures rose over 15 times faster than summer high temperatures. The frequency of extreme cold temperatures, such as -35°F in northern Minnesota and -25°F in the southern region, has decreased by up to 90%. While Minnesota will continue to experience periodic severe cold spells, the long-term decline in extreme cold is almost certain to persist. • Increased Intensity: Warmer temperatures can lead to more moisture in the atmosphere, potentially resulting in heavier snowfall and more intense winter storms. • Frequency of Extreme Events: While overall winter precipitation might decrease in some areas, the frequency of extreme winter weather events could increase. • Shift in Snowfall Patterns: Changes in temperature and precipitation patterns could shift where and when snow falls, affecting traditional snowfall regions and potentially leading to unexpected snowstorms in areas that usually receive less snow. • More Rain than Snow: Warmer winter temperatures might lead to more winter precipitation falling as rain rather than snow, increasing the risk of flooding and reducing snowpack. • Prolonged Storm Duration: Changes in atmospheric circulation patterns could lead to slower- moving storms, resulting in longer-lasting and potentially more damaging winter weather events. • Changes in Storm Tracks: Alterations in the jet stream and other atmospheric patterns may change the paths that winter storms take, affecting which areas are most impacted. • Increased Energy Costs: More intense and frequent storms could lead to higher energy demands for heating and storm response, impacting infrastructure and increasing costs for residents. • Public Health Impacts: Greater variability and intensity in winter storms can lead to increased risks to public health, such as hypothermia, frostbite, and accidents related to icy conditions. While the exact relationship between climate change and tornadoes is complex and still under active research, the evidence suggests that climate change is likely to impact the frequency, intensity, and distribution of winter weather in the Midwest. Improved understanding and modeling of these changes are essential for developing effective mitigation and adaptation strategies. 3.13.7 VULNERABILITY ASSESSMENT 3.13.7.1 People Blizzards can cause whiteout conditions, making travel dangerous and leading to numerous accidents. They can also disrupt transportation and supply chains, leaving people stranded and unable to access Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 42 essential services. Extreme cold poses serious health risks such as hypothermia and frostbite, particularly for the elderly, young children, and those without adequate heating. Unhoused individuals and those living in poorly insulated homes are especially at risk. Ice storms create hazardous conditions by coating roads, power lines, and trees with ice, often resulting in widespread power outages and dangerous driving conditions. The loss of power can leave people without heat, light, and communication, exacerbating the risks, especially for those dependent on electricity for medical devices. Additionally, ice can make walkways treacherous, increasing the risk of falls. 3.13.7.2 Property Blizzards can lead to significant snow accumulation, causing roofs to collapse under the weight. Extreme cold can cause pipes to freeze and burst, resulting in extensive water damage and costly repairs for homes and businesses. It can also strain heating systems, leading to potential failures during peak demand periods. Ice storms are particularly damaging as they coat power lines, trees, and structures with a heavy layer of ice. This can cause trees to fall and power lines to snap, leading to widespread power outages that may take days or even weeks to repair. The combined effects of these winter weather events pose significant challenges to maintaining the safety and functionality of property and infrastructure. 3.13.7.3 Environment Winter weather can alter habitats and potentially disrupt the food sources and migratory patterns of wildlife. Heavy snow cover and ice accumulation can damage vegetation, particularly trees and shrubs that are not adapted to withstand such weight, leading to long-term ecological impacts. Extreme cold spells can be detrimental to both flora and fauna, with prolonged exposure to freezing temperatures causing frost damage to plants and endangering animals that lack sufficient shelter or are unable to find adequate food. Additionally, ice buildup on rivers and lakes can impact aquatic ecosystems by altering water flow and potentially causing fish kills due to reduced oxygen levels. The cumulative effect of these winter weather events can lead to significant disruptions in the natural environment, affecting biodiversity and the overall health of ecosystems. 3.13.7.4 County and Community Operations Government and community operations can be greatly impacted by winter weather. Blizzards and ice storms can cripple transportation systems, making roads impassable and hindering the movement of emergency vehicles, public transportation, and supply chains. Extreme cold can strain public infrastructure, leading to increased demand for heating and energy, which can overwhelm utilities and cause power outages. Ice storms are particularly devastating as they can lead to widespread power outages by bringing down power lines and damaging infrastructure. The result of any of these can halt government operations, disrupt communication networks, and impede the delivery of critical services. Additionally, the cleanup and repair efforts following such events can place a significant financial burden on local governments and communities, diverting resources from other important projects and services. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 43 3.13.8 CONSEQUENCE ASSESSMENT Impact on the Public • Risk of injuries and fatalities due to exposure, traffic accidents, and falls on icy surfaces, and exacerbation of existing health conditions, such as cardiovascular and respiratory issues. • Isolation due to impassable roads, leading to shortages of food, water, and medical supplies. • Increased demand on healthcare facilities due to weather-related injuries and illnesses. • Power outages caused by ice accumulation on power lines and trees, leading to heating issues and potential carbon monoxide poisoning from alternative heating sources. Impact on Responders • Difficult and hazardous conditions for emergency responders, increasing the risk of injuries during response efforts. • Delayed response times due to impassable roads and treacherous conditions. • Increased demand for emergency services, leading to responder fatigue and resource depletion. Continuity of Operations • Disruption of government operations due to office closures and staff inability to commute. • Strain on infrastructure, such as heating systems and power grids, impacting the ability to maintain essential services. Impact on Property, Facilities, and Infrastructure • Structural damage to buildings and homes due to heavy snow loads and wind. • Risk of burst pipes and water damage in homes and public facilities. • Increased wear and tear on heating systems, potentially leading to failures and costly repairs. • Damage to power lines, trees, and structures from ice accumulation. Impact on the Environment • Potential for water contamination from road salt and chemical de-icers. • Damage to trees and vegetation from heavy snow and ice accumulation. • Stress on local wildlife and ecosystems, particularly aquatic systems that may freeze over. Impact on the Economy of the Jurisdiction • Economic losses from business closures, supply chain disruptions, and increased costs for snow and ice removal. • Increased energy costs for heating, impacting household budgets and business operations. Impact on Public Confidence in the Jurisdiction's Governance Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 44 • Public dissatisfaction if government response is perceived as inadequate or slow, particularly in terms of snow and ice removal, power restoration, and emergency services. • Potential erosion of trust if communication is not clear, timely, and effective during and after the event. 3.14 Human-Caused Hazards 3.14.1 PROFILE Many human-caused hazards may affect Ramsey County. These include, but are not limited to: • Active shooter/hostile incident: A situation in which one or more individuals are actively engaged in killing or attempting to kill people in a populated area, typically using firearms. These incidents are characterized by their unpredictability and rapid evolution, often involving multiple victims and posing significant threats to public safety. • Civil Unrest: A situation in which one or more individuals are actively engaged in killing or attempting to kill people in a populated area, typically using firearms. These incidents are characterized by their unpredictability and rapid evolution, often involving multiple victims and posing significant threats to public safety. • Cyberattack: A deliberate and malicious attempt by an individual or group to breach the information systems of another individual, organization, or government. These attacks aim to steal, alter, or destroy data, disrupt operations, or cause harm in various other ways. Cyberattacks can take many forms, including malware, phishing, Denial-of-Service (DoS), ransomware, Man-in-the-Middle (MitM), SQL injection, and zero-day exploits. Cyberattacks can cause significant financial, operational, and reputational damage. • Terrorism: The unlawful use of violence or threats of violence, especially against civilians, to create fear and achieve political, religious, or ideological objectives. Terrorism can be perpetrated by individuals, groups, or state-sponsored actors and often aims to influence an audience beyond the immediate victims. Examples of terrorism include bombings, shootings, hijackings, kidnappings, and cyberattacks that are intended to cause widespread disruption or fear. Although not natural hazards, these hazards have been included to address and reduce the risks they pose to public safety, infrastructure, and essential services. 3.14.2 LOCATION Active shooter events are most likely to take place in locations with high concentrations of people, such as schools, workplaces, shopping centers, places of worship, and public events. These settings are often targeted due to the presence of numerous potential victims and the ability to create widespread fear and disruption. Civil unrest is most likely to take place in urban areas and locations where large groups of people can gather, such as city centers, public squares, government buildings, and university campuses. These areas Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 45 are often chosen for protests and demonstrations due to their visibility, accessibility, and symbolic significance. Cyberattacks are most likely to target critical infrastructure, financial institutions, government agencies, healthcare systems, large corporations, and any organizations that handle sensitive or valuable data. Additionally, cyberattacks can affect individual users through personal devices, social media accounts, and online services. These targets are chosen due to the potential for significant disruption, financial gain, or access to sensitive information. Terrorism is most likely to take place in high-profile public spaces, government buildings, transportation hubs, tourist attractions, and large gatherings or events such as concerts, festivals, or sports arenas. These locations are targeted for their potential to cause maximum casualties, widespread fear, and significant media attention. 3.14.3 EXTENT The extent of a human-caused hazard can be defined by several key factors: • Geographic Scope: The specific geographical area affected by the hazard, which could range from a single location (e.g., a building or city block) to a broader region or even global impact in the case of cyberattacks. • Intensity and severity: The level of violence, disruption, or damage caused by the hazard, including casualties, injuries, property damage, and economic impact. • Duration: The period over which the hazard persists, from the initial incident to the resolution or containment by authorities. • Psychological and social impact: The emotional and psychological effects on individuals and communities, including fear, trauma, and social unrest. • Response and recovery efforts: The effectiveness and timeliness of emergency response, law enforcement actions, and recovery efforts to mitigate the hazard's effects and restore normalcy. • Broader implications: The potential for the hazard to impact societal norms, public policy, international relations, and the overall sense of security and resilience within affected communities. Defining the extent of a human-caused hazard involves assessing these dimensions to understand its full impact and implications for preparedness, response, and mitigation efforts. 3.14.4 HISTORY Ramsey County has several notable human-caused hazard incidents in its history. News archives and local government agencies were consulted to obtain this information. According to these records and accounts, there have been at least 5 significant human-caused hazard incidents reported between 1950 and July 2024. This dataset recorded at least 3 deaths and an indeterminable number injuries since 1950; at least $354M in damages were recorded from these incidents. Notable incidents since 1950 are displayed in Table 28. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 46 Table 28. Notable Human-Caused Hazard Incidents in Ramsey County, MN Date Type Deaths/ Injuries Property Damage Description July 20, 1967 Civil unrest 0/24 $4.2M In response to a pre-meditated plot by Black Panther leader Stokely Carmichael. Widespread violence, including rock and bottle-throwing at law enforcement and fires set to businesses along Plymouth Avenue, quickly engulfed the area and lasted three days. April 4, 1968 Civil unrest – Active shooter 1/0 u/k Following the assassination of Dr. Martin Luther King, a wave of protesters marched in the streets but remained non-violent. One individual, stating anger at King’s death, vowed to avenge it by killing the first white man he saw and did so using a .45 caliber weapon. September 1, 2008 Civil unrest 0/0 u/k In a crowd of 10,000 protesters at the Republican National Convention, a group of approximately 300 turned to civil unrest and broke windows, slashed tires, and harassed delegates. Arrests led to the discovery of additional weapons including Maltov cocktails. May 26, 2020 Civil unrest 2/0 $350M In response to the death of George Floyd, public outrage developed into the second-most destructive period of civil unrest in U.S. history, after the 1992 Los Angeles riots. December 2, 2020 Cyber attack 0/0 None reported A vendor that provides technology services to Ramsey County advised the county that its security had been breached by a hacker seeking to extort payment through a ransomware scheme. Information of up to 8,700 clients of the Family Health Division may have been compromised. July 19, 2024 Cyber outage 0/0 None reported A technical problem of global cybersecurity firm CrowdStrike caused software failures across the country, including Ramsey County. Of most significance, hospitals and airports were impacted, disrupting operations. 3.14.5 PROBABILITY Human-caused hazards are relatively rare compared to other hazards but have the potential for significant impacts. 3.14.6 CLIMATE CHANGE IMPACTS Climate change may influence human-caused hazards in several ways: Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 47 • Incident catalyst: Protests and incidents may be caused be a person or persons concerned about the future impacts of climate change. • Resource scarcity: Climate change can exacerbate competition for resources such as water and food, potentially leading to social unrest and conflicts that could escalate into human-caused hazards like civil unrest or terrorism. • Migration and displacement: Rising sea levels, extreme weather events, and other climate- related factors can force populations to migrate or become displaced. Displaced populations may face social, economic, and political challenges that contribute to instability and increase the likelihood of human-caused hazards. • Infrastructure vulnerability: Climate change can increase the vulnerability of critical infrastructure to damage from extreme weather events, such as hurricanes, floods, or wildfires. This damage can disrupt essential services and create conditions that are conducive to human- caused hazards. • Changing patterns of disease: Climate change can alter the geographic distribution and prevalence of diseases, potentially leading to public health crises that strain healthcare systems and social stability, contributing to human-caused hazards. While climate change itself is not a direct cause of human-caused hazards, its complex interactions with socio-economic and environmental factors can create conditions that increase the likelihood or severity of such hazards. 3.14.7 VULNERABILITY ASSESSMENT 3.14.7.1 People Children and youth may lack the awareness, experience, or physical capabilities to respond effectively during emergencies such as active shooter incidents or civil unrest. They are also at increased risk of physical injury, psychological trauma, disrupted education, and long-term emotional effects due to exposure to violence or dangerous situations. Elderly individuals and those with disabilities may have limited mobility, sensory impairments, or chronic health conditions that hinder their ability to evacuate or seek safety during emergencies. This population also has a higher likelihood of physical harm, exacerbation of existing health conditions, and increased dependency on caregivers or emergency services during and after human-caused hazards. Minority and immigrant communities may face an increased risk of being targeted in hate crimes, limited access to timely and accurate information, and challenges in accessing support services or legal protection. 3.14.7.2 Property Critical infrastructure such as power plants, water treatment facilities, transportation hubs (airports, train stations), and communication networks essential for societal functioning may be targeted as disruption to these systems can have cascading effects on public safety, health, and economic stability. Government buildings such as courthouses, legislative centers, and civic centers represent symbols of authority, governance, and democracy and attacks on these can lead to physical damage, loss of critical records, disruption of government services, and psychological impact on the community and workforce. Locations where large numbers of people gather, such as stadiums, concert halls, shopping malls, and Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 48 cultural venues are also vulnerable as a result of those seeking maximum casualties and media attention. 3.14.7.3 Environment The environment tends to be less vulnerable to human-caused hazards than natural hazards, but terrorist activities, particularly those involving sabotage or arson, can target natural resources such as forests, wildlife reserves, and water bodies. Destruction of these resources can lead to ecological damage, loss of biodiversity, and long-term environmental degradation. Contamination from chemical attacks, biological agents, or radioactive materials can also have severe and long-lasting environmental consequences. 3.14.7.4 County and Community Operations Attacks on government facilities or critical infrastructure can disrupt essential services such as law enforcement, emergency response, public utilities, and healthcare systems. This can compromise public safety and hinder effective response to emergencies. They can also erode public trust in the government's ability to provide security and protect citizens, leading to increased fear, anxiety, and uncertainty. In addition, attacks on economic targets or disruptions to business operations can lead to financial losses, reduced investor confidence, and economic instability within the community. Lastly, human-caused hazard incidents can create fear, trauma, and social unrest within communities, impacting mental health, social cohesion, and community resilience. 3.14.8 CONSEQUENCE ASSESSMENT Impact on the Public • Risk of injuries and fatalities among civilians caught in the incident. Risk of mass casualties and widespread injuries. • Psychological trauma and long-term mental health issues for survivors and witnesses. • Increased fear and anxiety within the community, potentially leading to changes in daily behavior and routines. • Heightened community tensions and divisions, potentially leading to long-term social unrest. • Personal data breaches, leading to identity theft and financial losses. • Disruption of access to essential online services, impacting communication, banking, and healthcare. • Increased anxiety and mistrust regarding digital security and privacy. Impact on Responders • High-risk conditions for law enforcement and emergency medical responders, with potential for responder injuries and fatalities. • Psychological impact on responders, including stress and trauma from witnessing or experiencing violence. • Strain on resources and personnel, leading to fatigue and reduced effectiveness over time. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 49 • Negative public perception and backlash against responders. Impact on Continuity of Operations • Immediate disruption of operations in affected areas, including lockdowns and evacuations. • Disruption of government operations and essential services, especially if including government operations, healthcare, banking, and utilities are targeted. • Long-term impacts on service delivery due to damaged infrastructure and ongoing security concerns. Impact on Property, Facilities, and Infrastructure • Significant risk of property damage, including vandalism, arson, looting, explosions, fires, or other destructive methods. • Damage to digital infrastructure, including servers, networks, and databases. • High repair and replacement costs for damaged infrastructure and facilities and strengthening of cybersecurity measures. Impact on the Environment • Damage from fires, chemical spills, or other destructive actions. • Long-term impacts from contamination, structural damage, and delayed environmental remediation. Impact on the Economy of the Jurisdiction • Economic losses from business closures, decreased tourism, and reduced consumer confidence. • Costs associated with increased security measures and mental health support services. • Long-term impacts on economic growth and stability due to ongoing social tensions and security concerns. • Economic losses from disrupted business operations, data breaches, and decreased consumer confidence in digital services. Impact on Public Confidence in the Jurisdiction's Governance • Erosion of public trust if response is perceived as inadequate or slow. • Increased public dissatisfaction and mistrust in government if response is perceived as heavy- handed or ineffective. • Erosion of public trust in digital services and government cybersecurity measures. • Erosion of confidence in government’s ability to ensure safety and security. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 50 3.15 Infrastructure Failure 3.15.1 PROFILE Infrastructure failure encompasses a range of events that disrupt the normal functioning of essential systems and services in the community, and can have widespread and severe consequences for communities, economies, and the environment. Failures may include: • Transportation Accidents: These are incidents that disrupt the transportation system, such as vehicle collisions, train derailments, or aircraft crashes, which can lead to significant delays, injuries, or fatalities. • Electrical/Fuel Shortages: These occur when the supply of electricity or fuel is insufficient to meet demand, often due to infrastructure damage, supply chain issues, or increased consumption. This can result in power outages and hinder transportation and other critical services. • Supply Chain Disruption: This refers to interruptions in the flow of goods and services, which can be caused by natural disasters, manufacturing problems, or transportation failures. Such disruptions can lead to shortages of essential items and economic losses. • Water Contamination: This involves the pollution of water supplies with harmful substances, which can occur due to infrastructure breakdowns, such as leaks or breaches in containment systems. Contaminated water poses serious health risks and can affect a wide range of activities, from drinking water provision to agriculture. Although not natural hazards, these hazards have been included to address and reduce the risks they pose to public safety, infrastructure, and essential services. 3.15.2 LOCATION Infrastructure failures have significant impacts on a given community. Below are the likely locations for infrastructure failures within Ramsey County: Transportation • Roadways – Ramsey County is served by a number of major roadways including Interstates 94 (I- 94), 35E (I35E), and 694 (I-694); US Highways 52 and 61; and MN State Highways 36 (MN-36), 51 (MN-51), and 280 (MN-280). Additionally, there are a number of major county roads that transverse the region as well. • Intersections/Interchanges – Major intersections/interchanges in Ramsey County include I-94 and I-35E, I-94 and MN-280, and I-694 and I-35E. Other significant urban and suburban intersections are located across the county as well. • Bridges and Overpasses – Ramsey County has a number of key bridges and overpasses including a number that span the Mississippi River and interstate and highway overpasses. • Railroads – Ramsey County is a significant hub for rail transportation in the region, with BNSF Railway, Union Pacific Railroad, Canadian Pacific Railway, and Amtrak providing freight and passenger services with the county. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 51 • Airports – While the major airport that services Ramsey County, Minneapolis – Saint Paul International Airport (MSP) is located in adjacent Hennepin County, portions of Ramsey County will be in the flight path for MSP. In addition, there are two smaller airports located within the County: Saint Paul Downtown Airport (STP) and Lake Elmo Airport. Electrical/Fuel Shortages • Power plants – The county has a number of power generation facilities that provide service to local and regional energy supply. Two significant stations include Xcel Energy – High Bridge and District Energy Saint Paul. • Transmission Lines – The exact location of electrical transmission lines can vary, and are typically mapped by utility companies, such as Xcel Energy. They are usually strategically located along major transportation routes, utility corridors, and near industrial zones. • Substations – In Ramsey County, several substations are operated by utility companies to manage and distribute electrical power. Some of the key locations include Riverside Substation, Rice Street Substation, Dale Street Substation, Midway Substation, Downtown Substation, and Roseville Substation. Exact locations can be identified by the electrical companies. • Fuel Storage Facilities – Fuel storage facilities are distributed across the region to support residential, commercial, and industrial fuel needs. • Distribution Networks – Distribution networks consist of a combination of overhead and underground power lines, transformers, and substations. These networks are typically managed by utility companies. • Pipelines – Ramsey County is intersected by several major pipelines that transport various types of products, including oil, natural gas, and refined products. Supply Chain Disruption • Warehouses and distribution centers – Ramsey County has several significant warehouses and distribution centers that support a range of industries. They are typically located in close proximity to major highways, transportation hubs, and industrial zones. • Transportation Hubs – There are a number of transportation hubs that facilitate the movement of goods throughout the region including MSP, rail lines, and key interstate interchanges such as I-94 and I-35E and I-694 and I-35E. • Manufacturing Plants – Ramsey County is home to a number of notable manufacturers that support a diverse range of industries including machinery, food production, and consumer goods. Key industrial areas include Maplewood Industrial Area, Midway Industrial Area, and Roseville Industrial Area. Water Contamination • Water Treatment Plants – the key water treatment facilities in Ramsey are Saint Paul Regional Water Services, Metro Wastewater Reclamation Point, Saint Paul Water Treatment Plant, all located within Saint Paul. There are also a number of facilities located across the county, operated by Ramsey County Regional Water, which service specific communities and townships. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 52 • Industrial Sites – There are a number of industrial sites within the county that have the potential to release pollutants into water sources due to chemical runoff, wastewater discharges, accidental spills/leaks, stormwater runoff, airborne contaminants, and poor waste disposal practices. • Landfills – In addition to the Ramsey County Household Hazardous Waste Facility and the Ramsey/Washington Recycling & Energy Center, a number of landfills and waste management facilities handle municipal solid waste, construction debris, and other types of waste with the potential to impact water sources. Some former sites are now currently closed but continue to be monitored. 3.15.3 EXTENT The extent of infrastructure failure can vary widely due to several factors including the scale of the incident, the affected location, and the resilience of the infrastructure. • Transportation incidents – can cause localized disruptions, safety risks, and economic impacts. • Electrical/Fuel Shortages – widespread outages can affect homes, businesses, and critical services, creating economic impacts and public health and safety concerns. • Supply chain disruptions – can have cascading effects across any number of industries, leading to shortages of goods, increased prices, and economic instability. Delays in the delivery of raw materials can affect manufacturing processes and operations. • Water contamination – can have significant health risks, short- and long-term environmental impacts, and costly economic impacts. 3.15.4 HISTORY Ramsey County has experienced various infrastructure failures over the years, significantly impacting the community, local economy, and the environment. • Transportation incidents – the most notable transportation accident in Minnesota history was the I-35W Bridge Collapse in 2007. While the event occurred in Minneapolis, it significantly impacted the broader Twin Cities area, including Ramsey County. • Electrical/Fuel Shortages – Severe winter storms have caused widespread power outages over the year, impacting homes, business, and critical infrastructure. • Supply chain disruptions – COVID-19 caused global and local supply chain disruptions, including in Ramsey County. Additionally, significant floods in the 1960, and most recently 2024, disrupted transportation routes and logistics. • Water contamination – In 2017, elevated levels of lead were detected in drinking water in sections of Saint Paul, prompting a response to improve water safety measures. 3.15.5 PROBABILITY The overall probability of infrastructure failures in Ramsey County is likely moderate, with some high risk during extreme weather events. The most likely causes of such failures include severe winter weather, flooding, and other weather-related events. Aging transportation infrastructure, such as road and Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 53 bridges, and human caused impacts to communication systems and power grids can also increase the probability of failure. 3.15.6 CLIMATE CHANGE IMPACTS Climate change may have profound impacts on infrastructure, leading to failures in the identified systems. Extreme weather events, specifically temperature extremes, are most likely to impact Ramsey County. Possible impacts include: • Transportation - Damaged roads, bridges, and railways from buckling road washouts, landslides, and structural failures. • Electrical and Fuel Shortages – Damage to power lines, substations, and power plants, leading to outages. Extreme temperatures can also lead to increased demand, putting additional strain on electrical grids. • Supply Chain Disruption – temperature changes can affect transportation infrastructure, delaying or restricting the delivery of goods and raw materials, as well as affecting the storage and preservation of goods. Climate change can also lead to resource scarcity, affecting the availability of raw materials. • Water Contamination – Flooding and increased runoff can overwhelm sewage and wastewater systems, introducing pollutants into water supplies 3.15.7 VULNERABILITY ASSESSMENT Communities, including Ramsey County, are increasingly vulnerable to various types of infrastructure failures, which can significantly impact daily life, economic stability, and public health. 3.15.7.1 People Infrastructure failure can have immediate and long-term health consequences, including injuries and fatalities, disease outbreaks, and limited access to healthcare and emergency services. The community can also suffer economic impacts from job losses, increased costs for basic needed, and economic instability. 3.15.7.2 Property Residents and businesses can suffer damages from accidents, power surges, and structural failures. Supply chain disruptions can impact property development and ongoing maintenance. 3.15.7.3 Environment Transportation incidents and proximity to industrial areas can impact the environment by contaminating soil and water, harming aquatic life, soil quality, and broader ecosystems from pollutants and toxins. Increased reliance on non-renewable energy sources can lead to higher emissions and environmental degradation as well. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 54 3.15.7.4 County and Community Operations Infrastructure failures can stress the community’s ability to respond quickly and effectively, disrupting public services and increasing costs for repairs and recovery. Increased public health responsibilities, delays in procurement, and long-term environmental remediation and management can also result from any number of infrastructure failures. 3.15.8 CONSEQUENCE ASSESSMENT Impact on the Public • Transportation Failure: o Restricted mobility and access to essential services (e.g., hospitals, grocery stores). o Increased risk of accidents and injuries due to unsafe road conditions or lack of public transportation. o Potential isolation of communities, especially in rural or remote areas • Electrical and Fuel Shortages: o Loss of heating, cooling, and lighting in homes, leading to discomfort or health risks. This could be particularly consequential for vulnerable populations, particularly those who rely on power for medical equipment. o Disruption of communication channels (e.g., internet, phone) that rely on electricity. o Fuel shortages affecting transportation, emergency services, and daily commuting. • Supply Chain Disruption: o Shortages of essential goods, including food, medicine, and other critical supplies. o Panic buying, leading to further scarcity and possible civil unrest. o Increased prices due to scarcity, disproportionately affecting low-income households. • Water Contamination: o Health risks from consuming or using contaminated water, leading to outbreaks of waterborne diseases. o Need for boil water advisories or reliance on bottled water, adding to public stress and expense. o Disruption of daily hygiene practices and sanitation, exacerbating public health issues. Impact on Responders • Transportation Failure: o Delayed response times due to blocked or damaged roads and bridges. o Limited access to affected areas, hampering rescue and relief efforts. • Electrical and Fuel Shortages: o Compromised communication systems and reduced operational capacity. o Difficulty maintaining emergency power in critical facilities, including public safety, hospitals, and shelters. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 55 o Fuel shortages affecting transportation and emergency services. • Supply Chain Disruption: o Shortages of necessary equipment and supplies for responders (e.g., medical supplies, fuel). o Increased operational strain due to the need to source and transport scarce resources. • Water Contamination: o Increased demand on emergency medical services to address waterborne illnesses. o Challenges in ensuring safe water supply for responders and affected populations. Continuity of Operations • Transportation Failure: o Inability to maintain essential services and logistics, affecting government operations. o Delays in implementing recovery and rebuilding efforts. • Electrical and Fuel Shortages: o Disruption of critical infrastructure operations, including communication, healthcare, and public safety systems. o Reduced capacity to maintain order and provide public services. • Supply Chain Disruption: o Delays or failures in delivering essential goods and services, including food, medicine, and emergency supplies. o Increased pressure on government resources to manage and mitigate shortages. • Water Contamination: o Interruptions in water-dependent services, such as sanitation, healthcare, and firefighting, and manufacturing. o Increased need for emergency water distribution and purification efforts. Impact on Property, Facilities, and Infrastructure • Transportation Failure: o Damage to roads, bridges, and public transit systems, requiring costly repairs. o Potential secondary impacts, such as flooding or erosion, due to compromised transportation infrastructure. • Electrical and Fuel Shortages: o Damage to electrical grids and fuel supply systems, leading to prolonged outages. o Increased wear and tear on backup systems, requiring additional maintenance and replacement. • Supply Chain Disruption: Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 56 o Increased demand on storage and distribution facilities, possibly leading to infrastructure strain. • Water Contamination: o Damage to water treatment plants and distribution systems, requiring extensive repairs. o Short- and long-term degradation of water quality, affecting property values and infrastructure resilience. Impact on the Environment • Transportation Failure: o Increased environmental damage from alternative routes or modes of transportation (e.g., off-road driving, increased air travel). o Potential for environmental contamination from damaged transport vehicles or infrastructure. • Electrical and Fuel Shortages: o Increased reliance on backup generators, leading to higher emissions and environmental degradation. o Potential for fuel spills or leaks, contaminating soil and water sources. • Supply Chain Disruption: o Increased waste from spoiled goods and unused inventory, leading to environmental pollution. o Potential for illegal dumping or improper disposal of hazardous materials. • Water Contamination: o Harm to aquatic ecosystems and wildlife due to polluted water sources. o Long-term soil and water degradation, affecting agriculture and natural habitats. Impact on the Economy of the Jurisdiction • Transportation Failure: o Economic losses due to costs to repair and replace transportation systems, reduced productivity, disrupted trade, and increased transportation costs. o Long-term impacts on tourism, commerce, and investment due to damaged infrastructure. • Electrical and Fuel Shortages: o Increased operational costs for businesses and households due to reliance on alternative power sources. o Potential business closures or relocations due to unreliable power and fuel supply. • Supply Chain Disruption: Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 57 o Loss of revenue for both public and private sectors due to inventory shortages and delayed deliveries. o Increased inflation due to scarcity of goods and rising transportation costs. • Water Contamination: o Economic impact on agriculture, fisheries, and industries dependent on clean water. o Increased healthcare costs due to illness and long-term water treatment expenses. Impact on Public Confidence in the Jurisdiction's Governance • Transportation Failure: o Public dissatisfaction with government preparedness and response to infrastructure failures. o Perception of government incompetence in maintaining essential services. • Electrical and Fuel Shortages: o Loss of public trust in the government's ability to ensure reliable energy and fuel supplies. o Increased public pressure on leadership to address energy infrastructure vulnerabilities. • Supply Chain Disruption: o Erosion of confidence in government oversight and regulation of supply chains. o Potential for civil unrest or protest due to perceived government inaction or mismanagement. • Water Contamination: o Significant loss of public trust in the government's ability to protect public health and safety. o Heightened scrutiny of water management policies and possible legal or political repercussions. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 58 4. Hazard Mitigation Strategy 4.1 Plan Goals The planning process included a review and update of the prior mitigation goals and objectives as a basis for the planning process and selection of appropriate mitigation actions addressing all hazards of concern. Of particular importance was addressing hazards disproportionately affecting populations with increasing risk to climate impacts. Upon consideration, participating jurisdictions opted to change the goals from the 2019 plan update to better align with county and community mitigation efforts. The 2025 goals are: Goal 1. Mitigate impacts to life, property, the economy and the environment from natural, technological, and human-caused hazards. Goal 2. Build and support local capacity to create resiliency from natural, technological, and human- caused hazards. Goal 3. Build resilience for critical infrastructure and systems against impacts of natural, technological and human-caused hazards. Goal 4. Increase education, outreach and awareness to the whole community to build resiliency. Communities were encouraged to use these goals as guideposts when reviewing, updating and adding new hazard mitigation actions. 4.2 Strategy Development Using the updated goals as a planning tool to guide mitigation planning efforts, the LPT collaborated to identify a 2025 hazard mitigation strategy that is both effective and feasible for the county and participating communities. As part of the process, communities reviewed the mitigation strategy from the previous plan and reported on the status of specific hazard mitigation actions, and then reviewed capabilities and risks to identify new hazard mitigation actions as appropriate. At the beginning of the planning process, the planning team set out participation requirements for jurisdictions to be considered full participants in the hazard mitigation plan. Among these requirements, each participating jurisdiction was required to identify at least one new or continuing hazard mitigation action to reduce risk in their community. 4.3 2019 Mitigation Action Reporting Communities were asked to review and update the hazard mitigation actions that were identified in the 2019 plan to better understand the progress that they had made, and to identify actions that they wanted to keep for the 2025 plan update. Communities reviewed each action and identified it in one of four categories: • Completed. The action has been completed. • Not started. The action has not been started but should be included in the updated strategy. • In progress. The action has been started but should still be included in the updated strategy. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 59 • Cancelled. The action is no longer relevant and should be cancelled. 4.4 Completed Actions Community reporting on actions from the 2019 plan yielded the following completed actions. Action Community/Communities Justification Continue to enforce burning permits/ restrictions. Arden Hills, North Oaks, Shoreview, Falcon Heights, Gem Lake, Little Canada, Mounds View, New Brighton, North Saint Paul, Lauderdale Permits and restrictions are in place; maintenance action. Continue to ensure the strong coordination between local fire departments to provide fire protection. Arden Hills, North Oaks, Shoreview, Gem Lake, Lauderdale, Little Canada, Mounds View, New Brighton Coordination is in place; maintenance action. Continue to provide for public safety on roads through anti-icing (application of brine solution before an event), snow removal, salting and sanding to minimize the impacts of snow/ice accumulations on roadways. Gem Lake, Little Canada, Mounds View, Arden Hills, North Oaks, Shoreview, Vadnais Heights System to apply this action in place; maintenance action. 4.5 Cancelled Actions Community reporting on actions from the 2019 plan yielded the following cancelled and completed actions. Action Community/Communities Justification Identify risks and issues preserving safety and security to users in parks and associated facilities shared by school district and city (LGUs). St. Anthony This is a public safety action. Continue to provide for public safety on roads through anti-icing (application of brine solution before an event), snow removal, salting and sanding to minimize the impacts of snow/ice accumulations on roadways. Vadnais Heights This is a response action. Identify risks and issues preserving safety and security to users in parks and associated facilities shared by school district and city (LGUs). Vadnais Heights This is a public safety action. Implement construction or retrofit projects for safe rooms or storm shelters in identified vulnerable locations. Vadnais Heights Included in different action. Promote water conservation measures to residents during periods of drought and enforce water conservation ordinances when needed. Vadnais Heights This is a response action. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 60 In addition, some 2019 actions were re-worded or combined with other actions. These actions are reflected in the strategy in Section 4.8. Finally, some 2019 actions were removed from the 2025 strategy due to being outside the scope of hazard mitigation. While not true hazard mitigation actions, they are still considered important by the communities that listed them. A list of these actions is included in Appendix A. 4.6 2025 Mitigation Strategy Elements For all new and continuing actions, communities were asked to provide background information on the action. Each action includes: • Mitigation action name • What is the problem the action is solving? • How does the action solve the problem? • Action status • Hazards the action helps mitigate • Plan goal(s) the action helps implement • Lead and support agencies for each action • Potential funding sources to support each action • Benefits of implementing the action • Estimated cost of the action • Estimated timeline for the action 4.7 Action Prioritization Communities were asked to score each action on a set of metrics. These metrics were: • Potential for lives saved • Potential for reduced property damages • Potential for reduced response actions • Whether the benefits of the action exceed the costs • Internal community action priority ranking Each metric was scored on a scale of 1 – 3, and the total scores were tallied up to identify a final priority ranking. Final rankings were based on a minimum score of 5 and a maximum score of 15. • 5 – 8 Low Priority • 9 – 12 Medium Priority • 13 – 15 High Priority Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 61 Once scoring was tallied, they were presented to the LPT and communities during the internal plan review process, along with the invitation to review and edit scores and prioritization as warranted based on specific community needs. Committee members were invited to review the scoring further during the committee plan review period and provide any additional comments or concerns on action prioritization; any comments received were reviewed and incorporated. 4.8 2025 Hazard Mitigation Strategy Ramsey County’s comprehensive hazard mitigation strategy features a wide range of alternatives that make real progress toward buying down the County’s and its communities’ risk from the impacts of hazards. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 62 4.8.1 BASELINE INFORMATION Table 29. Mitigation Strategy - Baseline Information Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 1 Arden Hills, Falcon Heights, Gem Lake, Lauderdale, Little Canada, Maplewood, Mounds View, New Brighton, North Oaks, North Saint Paul, Roseville, Shoreview, Saint Anthony, Vadnais Heights, White Bear Township Ramsey Everbridge Public Notification during emergencies Continue to ensure that all Ramsey County residents are aware of and sign- up for the County’s Everbridge Emergency Notification System. Yes In Progress 2 Arden Hills, Falcon Heights, Gem Lake, Lauderdale, Little Canada, Mounds View, New Brighton, North Oaks, North Saint Paul, Roseville, Shoreview, Vadnais Heights, Saint Anthony Water Conservation Measures Groundwater conservation Promote water conservation measures to residents during periods of drought and enforce water conservation ordinances when needed. Yes In Progress 3 Arden Hills, Falcon Heights, Gem Lake, Lauderdale, Little Canada, Mounds View, New Brighton, North Saint Paul, Roseville, Shoreview, Vadnais Heights, Saint Anthony NFIP Participation Property Damage Mitigation Participate in the National Flood Insurance Program (NFIP) and enforce local floodplain ordinances to ensure that new construction is built above regulatory flood protection elevation. Yes In Progress 4 Arden Hills, Falcon Heights, Gem Lake, Little Canada, Mounds View, North Oaks, North Saint Paul, Roseville, Shoreview, Saint Anthony, Vadnais Heights, Lauderdale, New Brighton Weather Awareness Public alerts of potentially hazardous conditions Continue to promote the use of NOAA weather radios by residents, schools, businesses, and facilities that house persons with functional and access needs. Yes In Progress Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 63 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 5 Arden Hills, Falcon Heights, Gem Lake, Mounds View, New Brighton, North Oaks, Shoreview, Saint Anthony, White Bear Township, Maplewood, North Saint Paul, Lauderdale Critical Infrastructure Identification Life safety Identify critical facilities or infrastructure that do not have generator backup power in the event of a major power outage resulting from severe winter or summer storms. (Examples of critical facilities include Police/ Fire departments, EOC’s, health care facilities, water & sewer treatment facilities, and other facilities deemed as critical, i.e. public schools and sheltering facilities). Yes In Progress 6 Arden Hills, Falcon Heights, Lauderdale, Little Canda, Mounds View, New Brighton, North Oaks, North Saint Paul, Shoreview, Saint Anthony, White Bear Township, Gem Lake, Roseville Comprehensive Plan Updates Emergency Planning Update County/City Comprehensive Plans and Zoning Ordinances to include mitigation considerations that help to reduce risk from natural hazards. Utilize data of past hazard events and future climate projections to help inform updates. Yes In Progress 7 Arden Hills, Falcon Heights, Little Canada, Mounds View, New Brighton, North Oaks, North Saint Paul, Roseville, Shoreview, Vadnais Heights, Gem Lake, Lauderdale, Saint Anthony, Ramsey County Flood Reduction Property Damage Mitigation Identify, prioritize, and implement localized flood reduction measures to improve drainage systems and reduce over-the-road flooding to County or municipal roads. Yes In Progress 8 Arden Hills, Falcon Heights, Little Canada, North Oaks, Mounds View, Shoreview, Vadnais Heights, White Bear Township, Lauderdale, New Brighton, North Saint Paul, Roseville, Saint Anthony Storm Shelter Life safety Implement construction or retrofit projects for safe rooms or storm shelters in identified vulnerable locations. Yes In Progress Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 64 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 9 Arden Hills, Falcon Heights, Mounds View, New Brighton, North Oaks, Shoreview, Vadnais Heights, Gem Lake, Lauderdale, Maplewood, North Saint Paul, Roseville, Saint Anthony, White Bear Township Community Vulnerability Assessment Life safety Identify community areas, parks, and facilities (i.e., schools, government buildings, manufactured home parks) that are vulnerable to tornadoes and evaluate for potential construction or retrofit of safe rooms or storm shelters. Yes In Progress 10 Arden Hills, Falcon Heights, Mounds View, North Oaks, Shoreview, Vadnais Heights, White Bear Township, Gem Lake, North Saint Paul, Saint Anthony, Lauderdale Generator Backups Provide backup power to critical facilities Purchase and install generator hook-ups and encourage local generator purchases for identified critical facilities that should have backup power. Yes In Progress 11 Arden Hills, Gem Lake, Little Canada, Falcon Heights, Maplewood, Mounds View, New Brighton, North Oaks, North Saint Paul, Roseview, Shoreview, Saint Anthony, Vadnais Heights, Lauderdale All Hazards Education and Awareness Public Empowerment Continue to promote education & awareness on all-hazards and emergency preparedness for schools, individuals, families, and businesses. Yes In Progress 12 Arden Hills, Little Canada, Mounds View, New Brighton, North Oaks, North Saint Paul, Shoreview, Falcon Heights, Gem Lake, Lauderdale, Maplewood, Roseville, Saint Anthony, Ramsey County Flood Technical Assistance Property Damage Mitigation Provide information & technical assistance to property owners to help mitigate against localized flooding during high-rain events (i.e., landscaping / green infrastructure applications). Yes In Progress Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 65 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 13 Arden Hills, Little Canada, Mounds View, North Oaks, Roseville, Shoreview, Gem Lake, North Saint Paul, Lauderdale, Saint Anthony Flooding Risk Assessment Identifying infrastructure prone to flooding for future mitigation projects Identify residential, commercial, government facilities, and/or critical infrastructure properties that may experience damage from future flooding and work to implement appropriate mitigation measures (including buy-out for property acquisition & structure demolition or relocation). Areas of focus may include previously unidentified flooding locations. Yes In Progress 14 Arden Hills, New Brighton, North Oaks, North Saint Paul, Shoreview, Saint Anthony, Vadnais Heights, White Bear Township, Falcon Heights, Gem Lake, Lauderdale, Little Canada, Mounds View, Roseville Overhead Powerlines Reduction in power outages Work with municipal electrical cooperative and power companies to reduce overhead exposure of power lines that are vulnerable to damage from severe winter/summer storms (i.e., high winds, ice, and heavy snow). Replace overhead power lines with underground lines in areas with high-risk exposure (i.e. high tree concentration areas). Yes In Progress 15 Gem Lake, Little Canada, Mounds View, New Brighton, Falcon Heights, Arden Hills, North Oaks, Shoreview, North Saint Paul, Saint Anthony, Vadnais Heights De-Icing Ice buildup Continue to provide for public safety on roads through anti-icing (application of brine solution before an event), snow removal, salting and sanding to minimize the impacts of snow/ice accumulations on roadways. Yes In Progress 16 Maplewood Outdoor Warning Siren Coverage Delayed outdoor notification to community members for severe weather. Ensures the community has adequate outdoor warning siren coverage. No Not Started 17 Mounds View, North Saint Paul, Shoreview, Vadnais Heights, White Bear Township Wellhead Protection Plan Safe Drinking Water Ensure that wellhead protection plans are in place to address flooding that may lead to contaminated drinking water. Yes In Progress Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 66 18 Ramsey County Outdoor warning sirens This mitigation action addresses Ramsey County's ability to warn residents and visitors who are outdoors of impending hazards. Ramsey County will continue to maintain the three base Federal Signal siren systems and three repeater sites for Ramsey County's outdoor warning siren system. Ramsey County also encourages the addition of new outdoor warning sirens in areas where sound propagation is limited or does not exist. Yes In Progress Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 67 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 19 Ramsey County County and municipal planning programs This mitigation action addresses planning for long-term future growth in Ramsey within a community and ensuring communities are using standard, up-to- date zoning, floodplain management, building, and other codes Ramsey County will, every five years, review and update comprehensive plans to include mitigation considerations that help to reduce risk from natural hazards and utilize data from past hazard events as well as future climate projections to help inform updates. Yes In Progress 20 Ramsey County Building retrofits This mitigation action addresses the potential for damages to public or private property from severe spring, summer, and winter storms due to poor construction practices or construction materials. This mitigation strategy aims to promote annually at fire department open houses, retrofitting homes, buildings, schools, or public facilities with building materials such as wind resistant film for windows or installing lightning grounding systems, which will reduce the impacts of tornados, windstorms, or summer and winter storm events that can cause damage to property, personal injury or loss of life. Yes In Progress 21 Ramsey County Manufactured home tie-down straps This mitigation action addresses the potential for damages to manufactured homes from severe spring, summer, and winter storms. This mitigation strategy aims to promote annually at fire department open houses, retrofitting of manufactured homes with tie-down straps and skirting to reduce the impacts of severe spring, summer, and winter storms or tornadoes. Yes In Progress Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 68 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 22 Ramsey County NOAA weather radios This mitigation action addresses the problem of limited or delayed access to timely warnings for severe weather and other hazards, particularly for vulnerable populations such as those with functional and access needs. This mitigation strategy aims to promote annually at fire department open houses, the use of NOAA weather radios, ensuring Ramsey County's residents, schools, businesses, and facilities receive immediate alerts, enabling faster response and protective actions thereby reducing the risk of injury, loss of life, and property damage during hazardous events. Yes In Progress 23 Ramsey County Cyber security This mitigation action addresses the problem of vulnerabilities in the cyber security and physical infrastructure of Ramsey County's operations, which can be exposed to disruption from various hazards. This mitigation strategy aims to strengthen the cybersecurity measures and physical infrastructure resilience of municipal and county operations to reduce vulnerability to potential hazards, ensuring continuous service delivery and protection of critical systems against both natural, technological, and human- caused hazards. Yes In Progress 24 Ramsey County Slope stabilization This mitigation action addresses the problem of erosion and slope failure, which can threaten critical infrastructure, roads, natural resources, and recreation areas. Working with Ramsey County Public Works, Parks & Recreation, and the Soil & Water Conservation District, municipal, and watershed districts over the next three to five years, Ramsey County EMHS will identify and prioritize areas where hillsides, banks or bluffs can be stabilized thereby reducing impacts to critical infrastructure, roads, natural resources, and recreation areas from erosion and slope failure. Yes In Progress Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 69 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 25 Ramsey County Enrollment in the NFIP program This mitigation action addresses the non- participation of a community in Ramsey County that is currently not enrolled in the National Flood Insurance Program (NFIP). Working with the municipal EMA over the next two to three years, Ramsey County EMHS will work to enroll this municipality in the National Flood Insurance Program (NFIP). Without NFIP participation, residents are at greater financial risk during flood events and may face higher recovery costs of flooding. Yes In Progress 26 Ramsey County County-wide Everbridge enrollment This mitigation action addresses Ramsey County's ability to notify residents, including those who use a language other than English, or may have other special needs such as vision or hearing impairment, of impending or on- going hazards that may affect them or their property. Ramsey County will conduct outreach annually to ensure Ramsey County residents, including those who those who use a language other than English, or may have other special needs such as vision or hearing impairment, are aware of and can sign up for the County's Everbridge Emergency Notification System. No New Action 27 Ramsey County Schools and higher education participation This mitigation action addresses the problem of insufficient disaster preparedness and resilience within educational institutions, which are often vulnerable to disruptions from natural hazards. This mitigation strategy aims to collaborate with local public and private school districts, as well as institutes of higher learning, to enhance their disaster preparedness and resilience through tailored risk assessments, emergency response plans, and structural mitigation measures. By integrating educational institutions into community-wide hazard mitigation strategies, the project aims to safeguard lives, protect critical infrastructure, and ensure continuity of education during and after disasters. No New Action Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 70 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 28 Ramsey County Natural systems preservation This mitigation action addresses the effects of wind and water erosion in natural systems such as lake shores, stream and riverbanks, and wetlands. This mitigation strategy aims to mitigate the effects of wind and water erosion by implementing targeted restoration and preservation strategies for impacted natural systems, such as wetlands. This involves activities such as reestablishing native vegetation, reinforcing soil stability, and enhancing hydrological functions to restore ecological balance. No New Action Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 71 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 29 Ramsey County Community outreach and public education This mitigation action addresses the problem of insufficient knowledge or preparedness among residents, businesses, schools, and facilities housing persons with access and functional needs. This mitigation strategy aims to provide annually at fire department open houses, education and awareness of the natural, technological, and human-caused hazards Ramsey County is exposed to and may impact the residents, visitors, businesses, schools, and facilities housing persons with access and functional needs, and actions they can take to lessen those impacts. No New Action Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 72 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 30 Ramsey County FEMA flood map updates This mitigation action addresses the problem of outdated or inaccurate flood risk information, which can leave residents, businesses, schools, and governments unaware of newly vulnerable structures or areas. Working with Ramsey County GIS over the next two to three years, this mitigation strategy aims to update flood maps potentially identifying structures in the floodplain thereby allowing residents, businesses, schools, and local and county governments to identify structures not previously set in the floodplain and make decisions about mitigation projects in new developments. No New Action Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 73 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 31 Ramsey County Safe rooms or storm shelter identification This mitigation action addresses the problem of insufficient protection for residents and visitors in Ramsey County's community areas, parks, and facilities that are vulnerable to tornados, windstorms, and summer weather hazards. This mitigation action aims to identify and prioritize Ramsey County's community areas, parks, and facilities that are vulnerable to the impacts of tornados, windstorms, and summer weather hazards and evaluate the need for the construction of a safe room or storm shelter. Yes Not Started 32 Ramsey County Underground utility construction This mitigation action addresses the vulnerability of overhead utility lines in high winds or from ice and snow. This mitigation strategy aims to encourage placing power and other utilities underground to reduce overhead exposure of power and cable lines that may be vulnerable to damage from severe winter/summer storms (i.e., high winds, ice, and heavy snow). Replace overhead power lines with underground lines in areas with high-risk exposure (i.e. high tree concentration areas). Yes Not Started 33 Ramsey County Backup generator needs This mitigation action addresses the problem of power outages impacting critical infrastructure, such as emergency services, healthcare facilities, and communication systems, which rely on continuous power to function effectively. This mitigation strategy aims to obtain generators and install generator hookups for critical infrastructure that does not have access to backup power in the event of power outages. Yes Not Started Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 74 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 34 Ramsey County Climate-based construction This mitigation action aims to address the problems of increased risks to public health, infrastructure, and environmental degradation caused by extreme heat events in Ramsey County. This mitigation strategy aims to reduce the effects of extreme heat by implementing measures that enhance urban cooling and reduce heat absorption. Key initiatives include installing permeable paving to improve stormwater management and reduce surface temperatures, creating greenways and planting trees to provide natural shade and lower ambient air temperatures. Additionally, the use of white or reflective roofs on buildings will help minimize heat absorption and reduce energy consumption for cooling. Yes Not Started 35 Ramsey County Water conservation This mitigation action addresses potential water shortages during periods of drought. This mitigation strategy aims, during times of drought, to promote water conservation measures to the residents of Ramsey County through social media during periods of drought. Yes Not Started 36 Ramsey County Lightning detection systems This mitigation action addresses the use of lightning detection systems in parks, beaches, and other open spaces due to insufficient warning from lightning strikes in outdoor recreational areas, where users are particularly vulnerable. This mitigation strategy, over the next two to three years, aims to identify and prioritize the installation of lightning detection systems in Ramsey County beaches, waterparks, picnic areas, and other open spaces providing an additional means of warning for lightning to the residents and visitors of Ramsey County's parks. Yes Not Started Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 75 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 37 Ramsey County CIKR exposure assessments This mitigation action addresses Ramsey County's need to identify and evaluate Ramsey County's critical infrastructure and key resources to exposure to risk and vulnerability, then identify potential mitigation efforts. This mitigation strategy, over the next two to three years, aims to identify Ramsey County's facilities that are the most vulnerable to natural and man- made hazards, such as flooding, severe storms, or cyber-attacks, and evaluate their current protective measures. Based on this evaluation, the county can develop targeted mitigation efforts such as infrastructure upgrades, enhanced physical security, and redundant systems to reduce exposure and vulnerabilities. Yes Not Started 38 Ramsey County Enrollment in the CRS program This mitigation action addresses Ramsey County and its municipalities non- participation in FEMA's Community Rating System (CRS) program. Working with the municipalities over the next two to three years, Ramsey County EMHS will explore participation in FEMA’s Community Rating System (CRS). The Community Rating System is essential for enhancing Ramsey County's resilience by incentivizing proactive floodplain management and hazard mitigation activities. Yes Not Started 39 Saint Paul Infrastructure Hardening This action mitigates the risk of infrastructure failures due to terrorism, natural disasters, or other hazards, ensuring the continuity of essential services and protecting public safety and the economy. Infrastructure Hardening - Conduct study to identify eligible projects and build capacity by mitigating key infrastructure nodes to harden against terrorism and other hazards Yes In Progress Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 76 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 40 Saint Paul Business Continuity Planning Business disruptions during and after a hazard by ensuring that businesses can: - Maintain operations during an emergency - Minimize financial losses - Protect critical assets and resources - Reduce downtime - Enhance resilience Business Continuity Plan Development - Assist businesses in developing plans and resources to minimize hazard impacts. Yes In Progress Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 77 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 41 Saint Paul Flood Mitigation - Chestnut Plaza Solves problems related to flooding risks, maintenance costs, operational disruptions, safety hazards, and long- term infrastructure sustainability. Chestnut Plaza - Feature Fountain Pump Pit Relocation Yes In Progress 42 Saint Paul Fire Safety Initiative This initiative addresses inadequate fire protection, fire- related injuries and deaths, rapid fire spread, property loss, inconsistent safety standards in publicly funded projects, and outdated fire codes, ultimately improving fire safety and resilience in residential buildings. Enact Combined Enhanced Fire Safety Ordinances - Automatic Fire Sprinkler Mitigation Initiatives a. DSI and Mayor’s Intergovernmental Relations personnel should continue to push for the adoption of the most current International Residential Code without any redactions of fire sprinkler requirements b. OFS, PED, and elected officials should pass an ordinance and make it standard practice that any housing renovations or construction of residential buildings funded in part or in total by city funding or tax incentives include the requirement to install fire sprinkler systems Yes In Progress Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 78 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 43 Saint Paul Flood Mitigation - Flood Plain Review This project addresses problems related to flood risk awareness, preparedness, emergency response coordination, regulatory compliance, and decision-making in the floodplain areas of Saint Paul, helping reduce the impacts of flooding on at-risk structures Flood Plain Structure Inventory Project - Inventory all structures that are at flood risk within the Mississippi River flood plain at Saint Paul. Determine individual Risk Assessments for existing structures. Includes: inventorying (marrying-up with Conditional Use Permits), developing Key Contacts Lists, facilitate accomplishment of Flood Response Plans and the creation of maps. Yes In Progress 44 Saint Paul Flood Mitigation - Hidden Falls Park This action solves problems related to flooding, erosion, public safety, high maintenance costs, environmental degradation, and accessibility issues in Hidden Falls Park. Hidden Falls Park - Pathway Removal/Realignment near low spots along river Yes In Progress Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 79 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 45 Saint Paul Fire Safety Initiative This initiative solves problems related to inadequate fire protection, high fire risk in public buildings, limited public awareness, post-fire safety rebuilding, legislative barriers, and financial constraints, ultimately improving fire safety, reducing fire-related damage, and promoting community resilience. Incorporating Fire Sprinkler Technology in New and Existing Buildings - Automatic Fire Sprinkler Mitigation Initiatives Yes In Progress Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 80 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 46 Saint Paul Public Outreach & Education Emergency preparedness, public safety, weather resilience, terrorism awareness, community emergency planning, and economic development by equipping the public with information, tools, and resources to protect themselves, their properties, and their communities from a wide range of hazards. Promote the use of Family Emergency Plans, NOAA Weather radios, and Severe Weather Awareness activities... Winter; Promote use of home and auto survival kits and urge public to heed winter weather warnings... Summer; Coordinate with Libraries and Parks & Rec for cooling sites, and urge public to heed winter weather warnings… Terrorism; Educate and disseminate info on "See Something, Say Something campaign, common sense terrorism & CBRNE awareness... EOP and ESF's; Community Outreach Education, Planning Discussions... Economic Development; Educate citizens on low interest loans for improving structural ability of homes & businesses Yes In Progress 47 Saint Paul Fire Safety Initiative This program addresses problems related to lack of smoke detectors, low public awareness, fire-related injuries and deaths, improper installation and maintenance, and fire safety gaps in vulnerable communities, ultimately enhancing fire safety and saving lives. Smoke Detector Education Program - Continue to implement smoke detector education and giveaway program Yes In Progress Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 81 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 48 Saint Paul Flood Mitigation - Upper Landing Relocating the pump pits for the Upper Landing Feature Fountains solves problems related to flooding, maintenance costs, operational disruptions, safety hazards, and extended downtime, ensuring long-term functionality and safety of the fountains. Upper Landing Feature Fountains (4) - Pump Pit Relocation Yes In Progress 49 Saint Paul Flood Mitigation Reduces flooding, improves public safety, minimizes disruptions, and lowers maintenance costs, ensuring long- term resilience for Water Street. Water Street – Due to persistent flooding events, elevate the street in numerous low areas. Finalize plans and complete Yes In Progress 50 Saint Paul Flood Mitigation - Watergate Marina This action solves problems related to flooding vulnerability, operational disruptions, high maintenance costs, safety risks, and environmental hazards, ensuring the long-term resilience and safety of Watergate Marina's electrical and fueling systems. Watergate Marina - Define and develop new facility electrical and fueling station systems to protect against annual flooding Yes In Progress Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 82 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 51 Saint Paul Flood Mitigation Improves resilience against flooding, prevents sewage issues, protects utilities, minimizes service disruptions, and enhances public health and safety. City House Building - Utility Protection & Sewage Ejector Relocation Yes Not Started 52 Saint Paul Flood Mitigation - Flood Plain Review The CRS Project addresses problems related to inadequate floodplain management, high insurance costs, flood vulnerability, community engagement, and non-compliance with best practices, ultimately enhancing flood resilience in Saint Paul and reducing insurance premiums for its residents. Community Rating System Project – This voluntary program recognizes and encourages community floodplain management activities exceeding the minimum National Flood Insurance Program standards. This action tailors Saint Paul’s own particular hazards, character, and goals. The city implementing standards in turn ultimately leads to discounted premiums rates. Yes Not Started Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 83 53 Saint Paul Flood Mitigation - Crosby Park Repositioning the fishing pier during high water events addresses problems related to flooding, structural damage, public safety, accessibility, and maintenance costs, ensuring continued safe use of the pier. Crosby Bog Walk – Fishing Pier needs to be repositioned during high water events Yes Not Started Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 84 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 54 Saint Paul Emergency Evacuation Planning This action solves problems related to transportation disruption, emergency response delays, economic impact, public safety, traffic congestion, and commuter accessibility, ensuring continued movement and safety after a critical bridge failure. Develop alternate transportation plan for post-failure City-owned river or critical bridge failure or damage Yes Not Started 55 Saint Paul Flood Mitigation - Harriet Island This action addresses problems related to debris entanglement, high maintenance costs, dock damage, operational disruptions, and environmental impacts, ultimately improving the long- term functionality and sustainability of the Harriet Island Public Dock Harriet Island Public Dock - Add more structural support related to debris entanglement to reduce repetitive costs for contract debris and dredging Yes Not Started Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 85 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 56 Saint Paul Flood Mitigation - NOAA Data Update This project solves problems related to outdated flood data, inaccurate floodplain boundaries, ineffective mitigation planning, regulatory non-compliance, and higher insurance costs, improving flood risk management and resilience in Saint Paul. Localized NOAA Atlas 14 Map Assessment Update Project - Utilize current data and provide updated assessment for Saint Paul flood plain. Yes Not Started 57 Saint Paul Flood Mitigation - Mechanical Gate The mechanical gate prevents water entry, reducing the need for expensive post-flood repairs and clean-up efforts. The mechanical gate helps ensure continuous operations by preventing water intrusion. Mechanical gate used as a levee system to block water from infrastructure No Not Started 58 Saint Paul Flood Mitigation Addresses problems related to erosion, structural damage, navigation hazards, maintenance costs, public safety, and environmental protection, ensuring the long-term resilience of the bridge and surrounding area. Raspberry Island - Bridge Deflector Project needed. Develop plan and complete programming and construction Yes Not Started Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 86 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 59 Saint Paul Flood Mitigation - West Levee This project solves problems related to outdated data, inaccurate flood risk assessments, ineffective planning, regulatory compliance, and insurance pricing, improving overall flood resilience in Saint Paul. West Levee - Determine FEMA re- certification and PAL status Yes Not Started 60 St. Anthony Water Supply Protection The City's main water supply is not sufficiently protected from contamination. Protect the City’s municipal water supply from contamination Yes In Progress 61 St. Anthony Severe Weather Protocols Lack of safe policies and procedures during severe weather Develop safe policies, procedures and facilities to reduce injuries and losses resulting from severe weather Yes Not Started 62 St. Anthony Fire Flow Capacity Expansion Lack of sufficient flow capacity of water mains Increase fire flow capacity of water main, provide sufficient water to the public Yes Not Started 63 St. Anthony Surface Stormwater Mitigation Stormwater overflows existing capacity to carry surface water. Increase the amount of storm water removed from surface grade during rain events Yes Not Started 64 St. Anthony Safe Space Development A lack of safe spaces against hazards for local populations. Locate and create facilities capable of providing protection against likely hazards Identify and construct optimal safe structures to protect against probable hazards Yes Not Started 65 St. Anthony Control System Hardening A lack of prevention/protection measures against vulnerabilities of municipal weather systems. Prevent failure of control systems for water treatment facilities and municipal wells 3, 4, & 5 Yes Not Started Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 87 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 66 St. Anthony Sanitary Sewer Inflow/Infiltration Mitigation Inflow and infiltration into sanitary sewers, leading to sewer system backups Prevent inflow and infiltration into sanitary sewer, prevent sanitary sewer system backups Yes Not Started 67 All Urban Green Space Initiative Addresses the problem of urban heat islands, where densely developed areas experience higher temperatures due to minimal vegetation and heat- retaining surfaces. Identify priority urban areas with high heat island effects to develop green spaces, such as parks, green roofs, and shaded corridors. This project will involve planting native trees, installing permeable surfaces, and creating shaded recreational areas. By increasing vegetation cover, this action will help lower temperatures, improve air quality, and reduce energy demands for cooling. Additionally, green spaces can enhance stormwater management, reducing the risk of flooding during heavy rainfall by allowing for natural absorption. No New Action 68 All Business Resilience Preparedness Initiative Many small and medium-sized businesses in Ramsey County lack adequate preparedness for natural, technological, or human-caused hazards, leaving them vulnerable to disruptions that could jeopardize their long- term viability and impact the county’s economic stability. This action would equip businesses with the knowledge, tools, and training needed to prepare for, respond to, and recover from various hazards. The program would use educational materials from Ready.gov, facilitate business continuity assessments, guide program planning, and provide hands-on training and exercises to build resilience within the business community. No New Action Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 88 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 69 All Cultural Competency Communication Audit Hazard education, outreach, and public warning efforts in Ramsey County may not fully address the diverse cultural, linguistic, and accessibility needs of its population, leading to ineffective communication and reduced preparedness for certain communities. This action will assess current internal communication methods to identify gaps in cultural competency, especially regarding hazard information dissemination. By identifying barriers and recommending inclusive communication practices, the audit will help ensure that hazard messages reach and resonate with all community members. No New Action 70 All Senior Hazard Awareness and Preparedness Outreach Seniors in Ramsey County may be more vulnerable to the impacts of natural, technological, and human-caused hazards due to physical limitations, limited access to emergency information, and specific medical or mobility needs. Limited awareness or preparedness could heighten their risk in disaster situations. This action would deliver targeted education and outreach to the senior population, focusing on hazard awareness, preparedness actions, and mitigation strategies. This initiative includes informational sessions, accessible resources, and guidance on personal preparedness actions, such as emergency supply kits, evacuation plans, and home adaptations to mitigate hazard risks. No New Action Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 89 Action Number Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Is this a continuing action from 2019 plan? Action Status 71 All Enhanced Flood Risk Mapping and Vulnerable Population Assessment (EFRM- VPA) Current FEMA flood maps may not accurately reflect actual floodplain boundaries in Ramsey County, potentially leaving residents and businesses unprepared for flooding events. Additionally, vulnerable populations who are more likely to be impacted by flooding are not identified, which limits the county’s ability to provide targeted support and resources during flood events. This action will update FEMA flood maps to reflect current floodplain boundaries and assess structures at risk of flooding. Simultaneously, the project will map the locations of vulnerable populations within the flood-prone areas, such as low-income, elderly, and disabled residents, allowing the county to prioritize resources and develop targeted outreach and evacuation plans. No New Action Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 90 4.8.2 IMPLEMENTATION INFORMATION Table 30. Mitigation Strategy – Implementation Information Action Number Main Hazard Mitigated Additional Hazards Mitigated Main Goal Additional Goals Responsible Agency Support Agencies Potential Funding Sources 1 All Hazards Goal #4 Ramsey County Emergency Management & Homeland Security (RCEMHS) & Municipal Emergency Management Agencies (EMAs) County, municipal funding 2 Drought Goal #1 RCEMHS, RC Conservation District & Local City planning depts. County, municipal funding 3 Flooding Goal #1 Goal #4 RCEMHS, Municipal EMAs local city planning depts. County, municipal funding 4 Summer Weather Hazards Winter Weather Hazards Goal #1 RCEMHS & Municipal EMAs County, municipal funding 5 Summer Weather Hazards Winter Weather Hazards Goal #3 RCEMHS, RC Property Management & Municipal EMAs County, municipal funding 6 All Hazards Goal #1 RCEMHS in coordination with Ramsey County Community and Economic Development and local municipal administrators, Planning & Zoning Committees County funding 7 Flooding Goal #1 RC Public Works, City Public Works, MnDOT, Watershed Districts, County/City Budgets, MnDOT, Possible MN DNR Flood Hazard Grants or FEMA HMA grant for Localized Flood Reduction Projects / Infrastructure Retrofit 8 Summer Weather Hazards Goal #3 RCEMHS, RC Parks & Rec, Municipal parks & rec, and EMAs County, municipal funding, Possible FEMA HMA grant for Safe Rooms 9 Summer Weather Hazards Goal #1 RCEMHS, RC Parks & Rec, Municipal parks & rec, and EMAs County, municipal funding Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 91 Action Number Main Hazard Mitigated Additional Hazards Mitigated Main Goal Additional Goals Responsible Agency Support Agencies Potential Funding Sources 10 Summer Weather Hazards Winter Weather Hazards Goal #3 RCEMHS, RC Property Management & Municipal EMAs County, municipal funding, Possible FEMA HMA grant for Generators 11 All Hazards Goal #2 RCEMHS & Municipal EMAs County, municipal funding 12 Flooding Goal #1 Goal #4 RC Public Works, RC Conservation District, and municipal planning/public works County/City Funding, Possible FEMA HMA grant for Property Acquisition & Structure Demolition or Relocation 13 Flooding Goal #1 RCEMHS, RC Public Works, RC Property Management, RC Conservation District, municipal EMA County, municipal funding, DNR Flood Mitigation Grant, US Army Corps of Engineers (USACE), Possible FEMA HMA grant for Property Acquisition & Structure Demolition or Relocation 14 Summer Weather Hazards Winter Weather Hazards Goal #1 RC Public Works, Municipal Public Works in cooperation the appropriate utility company. Coop / Electric Company funding, Possible FEMA HMA grant for Infrastructure Retrofit 15 Winter Weather Hazards RC Public Works & Municipal Public Works County, municipal funding 16 Tornado and Windstorm Summer Weather Hazards Goal #1 N/A Municipal EMAs RCEMHS County, municipal funding 17 Flooding None Goal #1 none RC Public Works, MN Dept. of Health and local city public works depts. RC Public Works, MN Dept. of Health and local city public works depts. MDH Source Water Protection grant funding for wellhead improvement projects Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 92 Action Number Main Hazard Mitigated Additional Hazards Mitigated Main Goal Additional Goals Responsible Agency Support Agencies Potential Funding Sources 18 All Hazards Goal 1 Goal 2 Ramsey County EMHS Ramsey County Emergency Communications Center (ECC), municipal EMAs County funding Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 93 Action Number Main Hazard Mitigated Additional Hazards Mitigated Main Goal Additional Goals Responsible Agency Support Agencies Potential Funding Sources 19 All Hazards Goal 1 Goal 3 Ramsey County Community and Economic Development County funding Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 94 Action Number Main Hazard Mitigated Additional Hazards Mitigated Main Goal Additional Goals Responsible Agency Support Agencies Potential Funding Sources 20 Tornado and Windstorm Summer Weather Hazards, Winter Weather Hazards Goal 1 Goal 2 Ramsey County EMHS Ramsey County Property Management, Parks & Rec, Saint Paul/Ramsey County Public Health, municipal EMAs, school districts County funding 21 Tornado and Windstorm Summer Weather Hazards, Winter Weather Hazards Goal 1 Goal 2 Ramsey County EMHS Municipal EMAs, manufactured home park owners County funding, municipal funding, MHP owner funding 22 All Hazards Goal 1 Goal 4 Ramsey County EMHS Ramsey County CPR County funding 23 All Hazards Goal 3 Goal 1, Goal 2 Ramsey County EMHS Ramsey County IS County funding 24 Geological Hazards Goal 1 Ramsey County EMHS Ramsey County Public Works, Parks & Recreation, Soil & Water Conservation District, municipal EMAs, local watersheds County funding, municipal funding, SWCD State Cost-Share Program, FEMA HMA grants, USDA grants, watershed funding 25 Flooding Goal 4 Goal 2, Goal 3 Ramsey County EMHS Municipal EMA County funding, municipal funding 26 All Hazards Goal 4 Goal 1, Goal 2 Ramsey County EMHS Saint Paul-Ramsey County Public Health (SPRCPH) in partnership with Twin Cities Public Television (TPT), Ramsey County Emergency Communications Center (ECC); Ramsey County Communications & Public Relations (CPR) County, Twin Cities Public Television (TPT) 27 All Hazards Goal 1 Goal 2, Goal 3 Ramsey County EMHS County funding Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 95 Action Number Main Hazard Mitigated Additional Hazards Mitigated Main Goal Additional Goals Responsible Agency Support Agencies Potential Funding Sources 28 Flooding Geologic hazards Goal 1 Ramsey County Soil & Water Conservation Local watersheds Ramsey County Soil & Water Conservation funding, other watershed funding, private funding Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 96 Action Number Main Hazard Mitigated Additional Hazards Mitigated Main Goal Additional Goals Responsible Agency Support Agencies Potential Funding Sources 29 Summer Weather Hazards Drought Flooding Geologic hazards Tornado and windstorms Winter weather hazards Goal 4 Goal 1, Goal 2 Ramsey County EMHS Saint Paul/Ramsey County Public Health, municipal EMAs, school districts County funding Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 97 Action Number Main Hazard Mitigated Additional Hazards Mitigated Main Goal Additional Goals Responsible Agency Support Agencies Potential Funding Sources 30 Flooding Goal 1 Goal 3 Ramsey County EMHS Ramsey County GIS County funding Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 98 Action Number Main Hazard Mitigated Additional Hazards Mitigated Main Goal Additional Goals Responsible Agency Support Agencies Potential Funding Sources 31 Tornado and Windstorm Summer Weather Hazards Goal 1 Ramsey County EMHS Ramsey County Parks & Rec, Ramsey County Property Management County funding 32 Summer Weather Hazards Winter weather hazards; Tornados Goal 3 Goal 2 Ramsey County EMHS Ramsey County Public Works, Municipal Public Works, utility companies Utility company funding, FEMA HMA grants 33 Summer Weather Hazards Winter weather hazards; Tornados Goal 3 Goal 2 Ramsey County EMHS Ramsey County Property Management County funding 34 Summer Weather Hazards Goal 1 Goal 2, Goal 3 Ramsey County EMHS Ramsey County Public Works, Ramsey County Property Management County funding 35 Drought Goal 4 Ramsey County EMHS Ramsey County Soil & Water, local watersheds County funding, watershed funding 36 Summer Weather Hazards Goal 1 Ramsey County EMHS Ramsey County Parks & Rec County funding 37 All Hazards Goal 3 Goal 1, Goal 2 Ramsey County EMHS Ramsey County departments and agencies County funding 38 Flooding Goal 4 Goal 2, Goal 3 Ramsey County EMHS Municipal EMAs County funding, municipal funding 39 Flooding Infrastructure Goal 1 Emergency Management, Police, Public Works & Regional Water Parks Annual Operating Budgets and Law Enforcement Training and Terrorism Prevention (LETPP) grants Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 99 Action Number Main Hazard Mitigated Additional Hazards Mitigated Main Goal Additional Goals Responsible Agency Support Agencies Potential Funding Sources 40 All Hazards Emergency Management, Police, MNDoT & Public Works PED Annual Operating Budget; public- private partnerships; grants 41 Flooding P&R PW Annual Operating Budget; grant funding (FMA) 42 All Hazards Fire Safety FD, DSI Grant funding, Annual Operating Budget 43 Flooding DSI EM, Parks, PW Annual Operating Budget, Federal USACE funding, grant funding (FMA) 44 Flooding P&R Annual Operating Budget; grant funding (HMA) Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 100 Action Number Main Hazard Mitigated Additional Hazards Mitigated Main Goal Additional Goals Responsible Agency Support Agencies Potential Funding Sources 45 All Hazards Fire Safety FD, DSI MN VOADs Grant funding, Annual Operating Budget Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 101 Action Number Main Hazard Mitigated Additional Hazards Mitigated Main Goal Additional Goals Responsible Agency Support Agencies Potential Funding Sources 46 All Hazards EM & topic related departments and organizations Department PIOs Annual Operating Budget 47 All Hazards Fire Safety FD DSI, Red Cross Grant funding, partnership with Red Cross 48 Flooding P&R Annual Operating Budget; grant funding (FMA) 49 Flooding PW Annual Operating Budget; transportation funding 50 Flooding P&R PW Annual Operating Budget; grant funding (FMA) 51 Flooding P&R PW Annual Operating Budget; grant funding (FMA) 52 Flooding DSI EM Annual Operating Budget, Federal grant funding 53 Flooding P&R PW Annual Operating Budget; grant funding 54 Infrastructure Failure PW Annual Operating Budget, various grant programs, 55 Flooding P&R Annual Operating Budget; transportation funding 56 Flooding DSI EM Annual Operating Budget, Federal grant funding 57 Flooding Infrastructure PW Grant funding 58 Flooding P&R and PW Annual Operating Budget, grant funding, transportation funding Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 102 Action Number Main Hazard Mitigated Additional Hazards Mitigated Main Goal Additional Goals Responsible Agency Support Agencies Potential Funding Sources 59 Flooding DSI PW Annual Operating Budget, Federal USACE funding, grant funding (FMA) 60 Flooding Goal 3 Saint Anthony Public Works Utility fees 61 Summer Weather Hazards Winter weather hazards, tornadoes and high winds Goal 2 Saint Anthony Fire Department County/municipal funding 62 Flooding Goal 2 Saint Anthony Public Works County/municipal funding 63 Flooding Goal 3 Saint Anthony Public Works County/municipal funding 64 All Hazards Goal 2 Saint Anthony Fire Department; School District Grants 65 All Hazards Goal 3 Saint Anthony Public Works Utility fees 66 Flooding Goal 3 Saint Anthony Public Works County/municipal funding 67 Summer Weather Hazards Flooding Goal 1 Goal 2 Ramsey County Parks & Recreation Department Public Works Department, Environmental Health Department, Community & Economic Development Department, and the Public Health Department Ramsey County's Site Assessment Grants (SAG), Minnesota Department of Employment and Economic Development (DEED) Redevelopment Grant, U.S. Department of Agriculture (USDA) Forest Service Urban and Community Forestry Program, National Oceanic and Atmospheric Administration (NOAA) Community Heat Resilience Grants Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 103 Action Number Main Hazard Mitigated Additional Hazards Mitigated Main Goal Additional Goals Responsible Agency Support Agencies Potential Funding Sources 68 All Hazards N/A Goal 2 Ramsey County Economic Development Department EMHSD, Public Health Department, and local chambers of commerce and business associations FEMA’s Pre-Disaster Mitigation (PDM) Program and Building Resilient Infrastructure and Communities (BRIC) Program, DEED Small Business Assistance Grants, and local foundation (e.g., McKnight) 69 All Hazards N/A Goal 4 Goal 2 Ramsey County Communications Department EMHSD, Public Health Department, and the Human Services Department FEMA’s Hazard Mitigation Grant Program (HMGP), Minnesota Department of Public Safety’s Homeland Security and Emergency Management (HSEM) grants, and local foundations such as Saint Paul & Minnesota Foundation 70 All Hazards N/A Goal 4 Goal 2 Ramsey County Public Health Department EMHSD, Human Services Department, and local senior centers and nonprofits (e.g., Meals on Wheels, etc.) HMGP, BRIC, Minnesota Board on Aging’s Community Grants, AARP Foundation grants 71 Flooding N/A Goal 1 Goal 3 Ramsey County Public Works Department EMHSD, Community and Economic Development Department, and the Public Health Department FEMA’s Flood Mitigation Assistance (FMA) Program, BRIC, and the Minnesota Department of Natural Resources (DNR) Flood Hazard Mitigation Grant Assistance Program Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 104 4.8.3 RANKING AND PRIORITIZATION Table 31. Mitigation Strategy - Action Ranking and Prioritization Action Number What is the estimated cost of this action? What is the estimated timeline for this action to be implemented? Potential for Lives Saved 1 - Little Potential 2 - Some Potential 3 - Major Potential Potential for Reduced Property Damages 1 - Little Potential 2 - Some Potential 3 - Major Potential Potential for Reduced Response Actions 1 - Little Potential 2 - Some Potential 3 - Major Potential Number of Hazards the Action Addresses 1 - Addresses One Hazard 2 - Addresses More Than One Hazard Benefits Exceed Costs 1 - BCA equal 2 - Minor Exceedance 3 - Major Exceedance Community Action Priority Ranking 1 - Low Priority 2 - Medium Priority 3 - High Priority Total 1 Under $50k Over 5 years 2 2 1 2 3 3 13 2 Under $50k 2-3 years 1 1 1 1 3 1 8 3 Under $50k 2-3 years 1 3 2 1 3 1 11 4 Under $50k Over 5 years 2 1 1 2 3 2 11 5 Under $50k 4-5 years 2 1 2 1 1 1 8 6 Under $50k 4-5 years 1 2 2 2 3 2 12 7 Over $1M Over 5 years 1 2 2 1 1 1 8 8 $501k - $750k Over 5 years 2 1 1 1 1 1 7 9 Under $50k 2-3 years 2 1 1 1 1 1 7 10 $250k-$750k Over 5 years 2 1 2 1 1 1 8 11 Under $50k 4-5 years 2 2 2 2 3 2 13 12 Under $50k Over 5 years 1 2 1 1 3 1 9 13 Over $1M Over 5 years 1 2 2 1 1 1 8 14 Over $1M Over 5 years 1 1 3 1 1 1 8 15 16 Under $50k Under 1 year 3 1 2 1 3 3 13 17 Under $50k Over 5 years 1 2 1 2 1 1 8 18 $51k to $250k Under 1 year 3 1 3 2 3 3 15 19 $51k to $250k 4-5 years 2 2 2 2 2 2 12 20 $51k to $250k Under 1 year 3 3 3 2 3 3 17 21 $51k to $250k 4-5 years 3 3 3 2 3 3 17 22 Under $50k Under 1 year 3 1 3 2 3 3 15 23 $51k to $250k 2-3 years 1 3 3 1 2 2 12 24 Over $1M 4-5 years 2 2 2 1 3 1 11 25 Under $50k 2-3 years 2 3 1 1 3 1 11 Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 105 Action Number What is the estimated cost of this action? What is the estimated timeline for this action to be implemented? Potential for Lives Saved 1 - Little Potential 2 - Some Potential 3 - Major Potential Potential for Reduced Property Damages 1 - Little Potential 2 - Some Potential 3 - Major Potential Potential for Reduced Response Actions 1 - Little Potential 2 - Some Potential 3 - Major Potential Number of Hazards the Action Addresses 1 - Addresses One Hazard 2 - Addresses More Than One Hazard Benefits Exceed Costs 1 - BCA equal 2 - Minor Exceedance 3 - Major Exceedance Community Action Priority Ranking 1 - Low Priority 2 - Medium Priority 3 - High Priority Total 26 Under $50k Under 1 year 3 1 3 2 3 3 15 27 Under $50k 2-3 years 3 3 3 2 3 2 16 28 $251k to $500k 4-5 years 1 2 1 1 1 1 7 29 Under $50k Under 1 year 2 1 1 2 1 1 8 30 $251k to $500k 2-3 years 3 3 3 1 3 1 14 31 Under $50k 2-3 years 3 1 1 2 3 2 12 32 Over $1M 4-5 years 1 3 1 2 3 1 11 33 $51k to $250k 2-3 years 1 2 2 2 3 3 13 34 $751k - $1M 4-5 years 2 1 3 1 2 3 12 35 Under $50k Under 1 year 1 1 1 1 1 1 6 36 $51k to $250k 2-3 years 3 1 3 1 3 3 14 37 $51k to $250k 2-3 years 2 2 1 2 2 1 10 38 Under $50k 2-3 years 2 3 3 1 3 2 14 39 $51k to $250k Over 5 years 3 3 2 2 1 3 14 40 Under $50k 2-3 years 1 2 1 2 1 1 8 41 Under $50k 2-3 years 1 1 1 1 1 1 6 42 Under $50k 2-3 years 3 3 3 2 1 2 14 43 Under $50k Under 1 year 1 1 1 1 1 1 6 44 $51k to $250k 2-3 years 1 2 2 1 1 1 8 45 $251k to $500k 4-5 years 3 3 3 2 1 2 14 46 Under $50k Under 1 year 2 2 1 2 1 2 10 47 Under $50k Under 1 year 3 1 1 2 1 2 10 48 Under $50k 2-3 years 1 1 1 1 1 1 6 49 Over $1M Over 5 years 1 2 3 2 1 2 11 50 $51k to $250k 2-3 years 1 2 2 2 1 1 9 51 $51k to $250k 4-5 years 1 2 2 2 1 1 9 52 Under $50k Under 1 year 1 1 1 1 1 1 6 53 Under $50k 2-3 years 1 2 1 1 1 1 7 54 $51k to $250k Over 5 years 3 1 1 2 1 2 10 55 $51k to $250k 2-3 years 1 2 1 1 1 1 7 Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 106 Action Number What is the estimated cost of this action? What is the estimated timeline for this action to be implemented? Potential for Lives Saved 1 - Little Potential 2 - Some Potential 3 - Major Potential Potential for Reduced Property Damages 1 - Little Potential 2 - Some Potential 3 - Major Potential Potential for Reduced Response Actions 1 - Little Potential 2 - Some Potential 3 - Major Potential Number of Hazards the Action Addresses 1 - Addresses One Hazard 2 - Addresses More Than One Hazard Benefits Exceed Costs 1 - BCA equal 2 - Minor Exceedance 3 - Major Exceedance Community Action Priority Ranking 1 - Low Priority 2 - Medium Priority 3 - High Priority Total 56 Under $50k Under 1 year 1 1 1 1 1 1 6 57 Over $1M 2-3 years 1 3 3 2 3 2 14 58 $251k to $500k 4-5 years 1 2 2 2 1 1 9 59 Under $50k Under 1 year 1 1 1 1 1 1 6 60 $251k to $500k 2-3 years 2 2 2 2 2 1 11 61 $51k to $250k 2-3 years 2 2 2 2 2 2 12 62 $751k - $1M 4-5 years 2 2 2 2 2 2 12 63 $751k - $1M 4-5 years 2 2 2 2 2 2 12 64 $251k to $500k 2-3 years 2 2 2 2 2 2 12 65 $251k to $500k 2-3 years 2 2 2 2 2 1 11 66 $751k - $1M 4-5 years 2 2 2 2 2 2 12 67 $251k to $500k 2-3 years 1 2 2 2 2 2 11 68 $51k to $250k 2-3 years 1 2 2 2 3 2 12 69 Under $50k 2-3 years 3 2 3 2 3 2 15 70 Under $50k Under 1 year 3 2 3 2 3 2 15 71 $51k to $250k 2-3 years 3 2 3 1 3 2 14 Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 107 5. Plan Implementation and Maintenance Maintaining and ensuring the plan is kept up to date are integral components of the hazard mitigation plan life cycle. A structured process for these updates keeps the HMP current, informs any changes in risk, and maintains eligibility to applicable funding sources for Ramsey County and its communities. Plan maintenance will be coordinated by: • The Ramsey County Emergency Management Coordinator. • The Ramsey County Hazard Mitigation Plan Coordinator, as assigned. • The Ramsey County LPT, made up of representatives from each participating jurisdiction in Ramsey County. 5.1 Plan Implementation 5.1.1 FORMAL ADOPTION Formally adopting the Ramsey County HMP secures buy-in, raises awareness of the HMP, and formalizes the HMP’s implementation. Each jurisdiction participating in this plan will adopt it following all jurisdictional procedures. A copy of the generic resolution and the executed copies are included in the appendices. 5.1.2 IMPLEMENTATION Once the plan is adopted, each participating community may begin implementing the hazard mitigation strategy in Section 4 of this document. The mitigation strategy identifies responsible agencies and entities, general timelines, prioritization, and potential funding sources to assist in strategy implementation. 5.1.3 INTEGRATION WITH OTHER COMMUNITY INITIATIVES During the HMP annual review process, each participating municipality will be asked to document how they are utilizing and incorporating the Ramsey County HMP in tandem to their day-to-day operations and planning and regulatory processes. Additionally, each municipality will identify additional policies, programs, practices, and procedures that could be modified to accommodate hazard mitigation actions. Jurisdictions will ensure that mitigation efforts will translate into inclusive actions that enhance culturally competent practices that distribute resources fairly and justly to meet the needs of the whole community. The capabilities identified in in Section 2.10 offer a good starting point for further integration of the hazard mitigation plan into other community mechanisms. 5.1.4 CONTINUED PUBLIC INVOLVEMENT Ramsey County and participating jurisdictions are committed to the continued involvement of the public in the hazard mitigation process. Public outreach and dissemination of the HMP will include: • Links to the plan on municipal websites of each jurisdiction with that capability. • Continued utilization of existing social media outlets to inform the public of natural hazard events. Educate the public via jurisdictional websites on how these applications can be used in an emergency. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 108 • Expansion of outreach engagement strategies and use of alternative media platforms to reach the county’s hard-to-reach, diverse populations. 5.2 Monitoring, Evaluating and Updating the Plan Ramsey County Emergency Management & Homeland Security (RCEMHS) will manage the maintenance and update of the plan during its performance period. 5.2.1 MONITORING Each year, beginning one year after plan development, Ramsey County and local community representatives will collect and process information from the departments, agencies and organizations involved in implementing mitigation projects or activities identified in their jurisdictional annexes by contacting persons responsible for initiating and/or overseeing the mitigation projects. Efforts will be made to equitably collect data from organizations and agencies serving disproportionately impacted populations. In addition to progress on the implementation of mitigation actions, including efforts to obtain outside funding; and obstacles or impediments to implementation of actions, the information that Planning Partnership representatives shall be expected to document, as needed and appropriate include: • Any grant applications filed on behalf of any of the participating jurisdictions. • Hazard events and losses occurring in their jurisdiction. • Additional mitigation actions believed to be appropriate and feasible. • Public and stakeholder input. • Fostering of new resilience relationships and partnerships. • Evidence of the leveraging and strengthening of social infrastructure, networks and assets. 5.2.2 EVALUATION The evaluation of the mitigation plan is an assessment of whether the planning process and actions have been effective, if the HMP goals are being achieved, and whether changes are needed. The HMP will be evaluated on an annual basis to determine the effectiveness of the programs, and to reflect changes that could affect mitigation priorities or available funding. The status of the HMP will be discussed and documented at an annual plan review meeting of the Planning Partnership, to be held either in person or via teleconference approximately one year from the date of local adoption of this update, and successively thereafter. At least two weeks before the annual plan review meeting, the Ramsey County HMP Coordinator will advise the Planning Partnership of the meeting date, agenda and expectations of the members. The Ramsey County HMP Coordinator will be responsible for calling and coordinating the annual plan review meeting and soliciting input regarding progress toward meeting plan goals and objectives. Plan evaluation will focus on four key areas: • Changes in capabilities Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 109 • Changes in hazard threat, vulnerability and consequences • Progress on achieving plan goals • Monitoring the implementation of the mitigation strategy, including project closeout Ramsey County will utilize an Annual Review Tool to assist in this process. This reporting tool allows for continual tracking of evolving risks to Ramsey County as well as progress toward the mitigation of the risks and impacts on all members of the community. The HMP will also be evaluated and revised following any major disasters, to determine if the recommended actions remain relevant and appropriate. 5.2.3 PLAN UPDATES Local hazard mitigation plans must be reviewed, revised as appropriate, and resubmitted for approval to remain eligible for benefits awarded under the DMA 2000. It is the intent of Ramsey County to update this plan on a five-year cycle from the date of initial plan adoption. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 1 Appendix A – Additional Emergency Management Actions Through the process of developing specific actions focused on hazard mitigation, a number of participating jurisdictions identified additional actions that while not directly mitigating hazards, still provide value to the community in the preparedness, response and recovery phases of emergency management. These actions are presented in Table 32. Table 32. Additional Emergency Management Actions Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? Saint Paul Emergency Evacuation Planning This action solves the problem of having no organized and effective evacuation strategy for downtown areas during emergencies, ensuring a well-coordinated response that prioritizes safety, traffic management, and rapid emergency services access. Assist in development Downtown Evacuation Plan Saint Paul Infrastructure Failure Planning Improves preparedness, public safety, traffic management, and interagency coordination in response to bridge infrastructure failures. Bridge Infrastructure Failure Plans - Assist in development of response plans of MnDOT owned bridges St. Anthony CIKR Access A need to regulate access to government offices and properties. Connect all city facilities to City Hall along with security system cameras and access key cards: develop the ability to provide a secure environment both from an entry access and visual standpoint of all city facilities from a central location. Facilities include water treatment plant, well houses, city hall, fire station, public works, park shelters/ warming houses and storage garage. Arden Hills, North Oaks, Shoreview, Falcon Heights, Gem Lake, Little Canada, Mounds View, New Brighton, North Saint Paul, Lauderdale Fire coordination Fire departments oftentimes need to partner and work together to provide fire service. Continue to ensure the strong coordination between local fire departments to provide fire protection. St. Anthony Command Facility Continuity A lack of continuity planning related to command facilities. Develop contingency plans to ensure secure remote command center for local emergency responders in case of destruction or incapacity of primary facilities or infrastructure Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 2 Jurisdiction Mitigation Action Name What is the problem the action is solving? How does the action solve the problem? St. Anthony School Threat Protocols Lack of safe policies and procedures during school threat incidents. Develop safe policies, procedures and facilities to protect students, faculty and staff in situations with dangerous intruders have entered the campus Saint Paul Disaster Exercises Improves preparedness, response, recovery, and mitigation efforts for flood disasters by simulating real-world scenarios in disaster exercises. Disaster Exercise Development - Develop flood recovery and mitigation scenarios and integrate into disaster exercises Saint Paul Extreme Temperature Sheltering This action addresses problems related to vulnerability to extreme temperatures, lack of preparedness, health and safety risks, uncoordinated resource allocation, gaps in shelter access, and strain on emergency services, ensuring safer and healthier outcomes during extreme weather events. Extreme Temperature Shelters - Coordinate with the Department of Parks & Recreation (P & R) to identify, procure, supplies and plans for implementation. Vadnais Heights Mass Shelter Providing safe space during evacuation Identify and prioritize an acceptable area(s) to house victims during a natural wintertime disaster St. Anthony Threat Identification and Risk Assessment (Property) A lack of understanding regarding the vulnerability of public spaces. Identify ongoing concerns and risks facing facilities and spaces (schools, parks, etc.) and identify critical infrastructure St. Anthony Threat Identification and Risk Assessment (People) A lack of understanding regarding the vulnerability of people in LGUs. Identify risks and issues preserving safety and security to users in parks and associated facilities shared by school district and city (LGUs). St. Anthony Traffic Control Signage Need to provide traffic control during signal failure (e.g., during power outages) Provide traffic control upon signal failure by obtaining 50 temporary, portable stop signs St. Anthony Law Enforcement Protections LE staff require protection from hazardous working conditions. Working in Hazardous Environment: Allow our Police Officers functional capabilities in a hazardous or potentially hazardous environment Arden Hills, North Oaks, Shoreview, Falcon Heights, Gem Lake, Little Canada, Mounds View, New Brighton, North Saint Paul, Lauderdale Emergency Operations and COOP/COG plan updates EOPs and COOP/COG plans are vital to community readiness for disasters. Continue to update Emergency Operation Plans and COOP/COG plans to ensure that they adequately detail the needed steps to respond to all- hazards and ensure continuity of key government functions in the event of a disaster. Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 1 Appendix B – Studies and References The following references were used to inform development of this plan. Specific references are included where used in the document text. Source Use United States Census Population data and statistics Centers for Disease Control (CDC) Social Vulnerability Index (SVI) Population data and statistics Ramsey County GIS Data and mapping Ramsey County Website County and community data University of Minnesota Climate Adaptation Partnership Climate data Minnesota Department of Natural Resources Climate data, specific hazards data Participating jurisdictions Community capability inputs 2019 Ramsey County Hazard Mitigation Plan Community, hazard and mitigation data Saint Paul Hazard Mitigation Plan Community, hazard and mitigation data FEMA Declared disaster data National Inventory of Dams Dams data Association of State Dam Safety Officials Dams data United States Drought Monitor Drought data FEMA’s National Risk Index Hazard risk data National Drought Mitigation Center Drought data Drought Impact Reporter Drought impact data National Weather Service Weather hazards data National Flood Insurance Program Flood insurance and program data National Centers for Environmental Information Hazard history and impact data National Oceanic and Atmospheric Administration Hazard history and impact data Hazus Hazard impact data United States Geological Survey Hazard data Ramsey County 2040 Comprehensive Land Use Plan Hazard data Federal Motor Carrier Safety Administration Hazard data Pipeline and Hazardous Materials Safety Administration Hazard data Weather.gov Hazard data Journal of Applied Meteorology and Climatology Hazard data Encyclopedia Britannica Hazard data Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 1 Appendix C – Sample Adoption (LOCAL GOVERNMENT, INCLUDING SPECIAL DISTRICTS), (STATE) RESOLUTION NO. A RESOLUTION OF (LOCAL GOVERNMENT) ADOPTING THE (TITLE AND DATE OF MITIGATION PLAN). WHEREAS the (local governing body) recognizes the threat that natural hazards pose to people and property within (local government); and WHEREAS the (local government) has prepared a multi-hazard mitigation plan, hereby known as (title and date of mitigation plan) in accordance with federal laws, including the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended; the National Flood Insurance Act of 1968, as amended; and the National Dam Safety Program Act, as amended; and WHEREAS (title and date of mitigation plan) identifies mitigation goals and actions to reduce or eliminate long-term risk to people and property in (local government) from the impacts of future hazards and disasters; and WHEREAS adoption by the (local governing body) demonstrates its commitment to hazard mitigation and achieving the goals outlined in the (title and date of mitigation plan). NOW THEREFORE, BE IT RESOLVED BY THE (LOCAL GOVERNMENT), (STATE), THAT: Section 1. In accordance with (local rule for adopting resolutions), the (local governing body) adopts the (title and date of mitigation plan). While content related to (local government) may require revisions to meet the plan approval requirements, changes occurring after adoption will not require (local government) to re-adopt any further iterations of the plan. Subsequent plan updates following the approval period for this plan will require separate adoption resolutions. ADOPTED by a vote of ____ in favor and ____ against, and ____ abstaining, this _____ day of ___________, ______. By: _________________________________ (print name) ATTEST: By: _________________________________ (print name) APPROVED AS TO FORM: By: _________________________________ (print name) Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 1 Appendix D – Planning Process Documentation From:Kyle Karsjen To:Artig-Swomley, Gretchen - External Contact; ben.zender; Brosnahan, David; Christopherson, Pat - External Contact; Diaz, Izzy; Hamdorf, Trevor; Hearden, Chris; Butkowski, Heather - External Contact; Jason Mallinger; Linehan, Jack - External Contact; Mondor, Michael; msather; Peterson, Greg; Judd.Freed@co.ramsey.mn.us; Sieben, Terry - External Contact; Don Smiley; Mayer, Bryan L; Kymmie Scott; Kerry Evans; Jessica Henry; melissa.lawrence@gemlakemn.org Cc:Ryan Schroeder; Jim Bownik Subject:Ramsey County Hazard Mitigation Plan Update - Planning Meeting #1 Start:Thursday, June 13, 2024 12:00:00 PM End:Thursday, June 13, 2024 2:00:00 PM Location:Microsoft Teams Meeting The first meeting of the Ramsey County Hazard Mitigation Plan update process will be held Thursday, June 13 at 1 PM. The meeting will be held virtually via Microsoft Teams – the login information is below. At this meeting, we will discuss:* Hazard mitigation planning and why it is important * The hazard mitigation plan update process and schedule * The role of communities in hazard mitigation planning * Capabilities assessment * Reporting on 2019 hazard mitigation actions * Public participation ALL jurisdictions are encouraged to participate. If you are unable to attend this meeting yourself, please forward it to someone else from yourjurisdiction who can sit in for you. If you have any questions, please let me know at kyle.karsjen@tidalbasingroup.com <mailto:kyle.karsjen@tidalbasingroup.com> or 515-460-4711, or contact Bryan Meyer at brian.meyer@co.ramsey.mn.us <mailto:brian.meyer@co.ramsey.mn.us> or 651-266-1017. Kyle ________________________________________________________________________________Microsoft Teams Need help? <https://aka.ms/JoinTeamsMeeting?omkt=en-US> Join the meeting now <https://teams.microsoft.com/l/meetup- join/19%3ameeting_MmI5MGYwNWMtNjQ1Yy00YzRiLTkzMDItODc1M2EzNTVkZjYx%40thread.v2/0? context=%7b%22Tid%22%3a%22f009051e-b7f6-444f-87ae-3622c748f8ed%22%2c%22Oid%22%3a%223f6eb921-0475-4639-8851- cc3c6cbfcf59%22%7d> Meeting ID: 243 061 722 000 Passcode: pvgPYv ________________________________ Dial in by phone +1 914-294-5479,,929315462# <tel:+19142945479,,929315462> United States, Yonkers Find a local number <https://dialin.teams.microsoft.com/f9a8d180-71df-478e-aaf7-54711b1b13cb?id=929315462> Phone conference ID: 929 315 462# For organizers: Meeting options <https://teams.microsoft.com/meetingOptions/?organizerId=3f6eb921-0475-4639-8851- cc3c6cbfcf59&tenantId=f009051e-b7f6-444f-87ae- 3622c748f8ed&threadId=19_meeting_MmI5MGYwNWMtNjQ1Yy00YzRiLTkzMDItODc1M2EzNTVkZjYx@thread.v2&messageId=0&language=en-US> | Reset dial-in PIN <https://dialin.teams.microsoft.com/usp/pstnconferencing> ________________________________________________________________________________ 1 RAMSEY COUNTY, MN HAZARD MITIGATION PLAN UPDATE Kickoff Meeting – Thursday, June 13, 2024 – 1 p.m. – 2 p.m. CT Last Name First Name Representing Contact Brosnahan David Roseville David.Brosnahan@cityofroseville.com Christopherson Pat White Bear Township pat.christopherson@whitebeartownship.org Diaz Izzy St. Anthony izzy.diaz@savmn.com Freed Judd Ramsey County Judd.freed@ramseycountymn.gov Hearden Chris Vadnais Heights christopher.hearden@cityvadnaisheights.com Krause Nick Vadnais Heights nate.krause@cityvadnaisheights.com Lawrence Melissa Gem Lake melissa.lawrence@gemlakemn.org Lovas Mike St. Paul Mike.lovas@ci.stpaul.mn.us Mayer Bryan Ramsey County bryan.mayer@CO.RAMSEY.MN.US Peterson Greg White Bear Lake gpeterson@whitebearlake.org Richter Mike Vadnais Heights mike.richter@cityvadnaisheights.com Sather Matt Arden Hills, North Oaks & Shoreview msather@ljfd.org Schroeder Ryan Maplewood ryan.schroeder@maplewoodmn.gov Sieben Terry St. Paul terry.sieben@ci.stpaul.mn.us Smiley Don Little Canada don.smiley@littlecanadafire.org Zender Ben Mounds View ben.zender@moundsviewmn.org Karsjen Kyle Tidal Basin kyle.karsjen@tidalbasingroup.com Evans Kerry Tidal Basin kerry.evans@tidalbasingroup.com Henry Jessica Tidal Basin jessica.henry@tidalbasingroup.com Scott Kymmie Tidal Basin kymmie.scott@tidalbasingroup.com 2 Agenda / Discussion Welcome and Introductions - Kyle Karsjen, Tidal Basin Project Manager welcomed the group and asked attendees to sign in via Teams Chat, leaving their name, title, jurisdiction, phone, and email. He introduced himself and the team. The meeting was recorded. - Judd Freed and Bryan Mayer from Ramsey County also welcomed the group and thanked them for their participation, noting that this is the first time the City of St. Paul was participating in the multijurisdictional plan. Judd hopes this updated plan will not be just aspirational, but truly actionable. Bryan will be the primary point of contact for the County. Meeting Purpose: Update the Ramsy County Hazard Mitigation Plan Kyle discussed the purpose for the plan update, explaining FEMA’s requirements for Hazard Mitigation Plans and the five-year life cycle of FEMA approval. The previous plan was approved by FEMA in 2019. Kyle defined hazard mitigation and explained what a hazard mitigation plan is and does. A hazard mitigation plan: - Helps a community assess its level of capability in a disaster. - Helps a community conduct a data-driven review of their hazards, vulnerabilities, and risks. - Helps a community develop a hazard mitigation strategy. o What can we do? How can a community build off the capabilities in place to buy down the level of risk and vulnerability identified in the plan? o A hazard mitigation strategy can include things like building a flood wall, removing brush off wooded areas to remove some of the risk of forest fire, building earthquake-resistant structures, and removing structures from the floodplain, for example. What is Hazard Mitigation? Kyle spoke about what is covered in a hazard mitigation program and taking sustained actions to mitigate against the hazards. Mitigation takes place at the beginning and the end of the disaster process. It breaks the cycle of damage and repair in hazardous areas. He spoke about why hazard mitigation is important, including gaining eligibility for hazard mitigation funding sources. Kyle covered the mission areas of emergency management and where hazard mitigation fits in, at both the beginning and end of the emergency management cycle. What is a Hazard Mitigation Plan? Hazard Mitigation is a comprehensive process that allows the participating jurisdictions to answer: o Who are we? o What are our current community capabilities? 3 o What are our hazards and risks? o What can we realistically do to mitigate those risks? - Hazard Mitigation Plans: o Guide community hazard mitigation actions o Are created with the whole community o Are comprehensive and data driven. o Ensures eligibility for hazard mitigation funding sources. Major Focus Areas of the Update - Reporting on community progress - Updating community and hazards information where needed - Additional climate change focus - Meaningfully include underserved communities in the planning process - Reviewing and tightening the hazard mitigation strategy Planning Process Overview - Phase 1 – Kickoff and Community Reporting o Kyle outlined the participating jurisdictions, the community benefits from participation, and the requirements for participation, listed below:  Attend planning meetings and participate in the process. • This meeting serves as the first of 3 planning meetings.  Identify/update status of community capabilities.  Update status of any previous hazard mitigation actions.  Share public survey and public review drafts.  Develop at least one new or continuing hazard mitigation action.  Review and provide input on the plan and plan elements.  Adopt the plan once approved by FEMA. o Public Outreach  Public Survey  Traditionally Underrepresented Populations Engagement  Public Review Draft - Phase 2 – Hazard Identification and Risk Assessment Tidal Basin will conduct an analysis on the following hazards: • Animal Infectious Disease • CBRNE/Terrorism • Cyber Attack • Civil Unrest • Dam/levee failure • Earthquake • Extreme temperatures • Flooding 4 • Hazardous Materials • Human Infectious Diseases • Invasive Species • Slope Failure • Summer Storm Events • Supply Chain Disruption • Tornado and High Wind Events • Utility Failure • Wildland Fire • Winter Storm Events Each hazard listed will have a hazard analysis and a risk assessment and will be ranked in order of threat, vulnerability and impact. - Phase 3 – Develop a Mitigation Strategy o Following the identification of capabilities and the analysis of hazards, the planning team and participating jurisdictions will work to identify mitigation actions that will buy down identified levels of risk. Each participating jurisdiction will be required to have at least one hazard mitigation action that they support. - Phase 4 – Plan Review and Approval o Kyle went over the review processes with the planning committee, public review, state review, and finally FEMA review. Immediate Next Steps - Community Reporting o Kyle discussed initial community reporting that each jurisdiction must submit. Jurisdictions will be asked to review and update their community capabilities assessment, as well as provide information on the status of projects identified in the 2019 hazard mitigation strategy. Tidal Basin will follow up with a separate email sent to each of the jurisdictional representatives identified in a community’s Letter of Intent to Participate. Forms will be sent no later than end of day, Monday, June 17, and reporting will be due June 28, 2024 - Public Engagement o The survey will be open to all members of the public. The response period for this will be June 24 through July 12. o Once the first draft of the plan update is completed, Tidal Basin will work with jurisdictions to post a public review draft in multiple public places, complying with jurisdictional rules on notifying the public and gaining their input. Future Steps - Planning Meeting #2 – NLT July 31 - HIRA Update – NLT August 30 - Planning Meeting #3 – August/September - Draft Mitigation Strategy – NLT September 30 - Plan Finalization and Review – NLT November 30 - Plan Approval and Adoption – NLT December 31 From:Kyle Karsjen To:Kymmie Scott; Kerry Evans; Jessica Henry; Artig-Swomley, Gretchen - External Contact; ben.zender; Brosnahan, David; Christopherson, Pat - External Contact; Diaz, Izzy; Hamdorf, Trevor; Hearden, Chris; Butkowski, Heather - External Contact; Jason Mallinger; Linehan, Jack - External Contact; Mondor, Michael; msather; Peterson, Greg; Judd.Freed@co.ramsey.mn.us; Sieben, Terry - External Contact; Don Smiley; Mayer, Bryan L; melissa.lawrence@gemlakemn.org; Ryan Schroeder; Jim Bownik; Mike Lovas Cc:Jennifer Minwegen; Paul Peltier Subject:Ramsey County Hazard Mitigation Plan - Meeting #2 Start:Tuesday, July 30, 2024 9:00:00 AM End:Tuesday, July 30, 2024 11:00:00 AM Location:Microsoft Teams Meeting The second meeting of the Ramsey County Hazard Mitigation Plan update process is scheduled for July 30, 2024 at 10 AM CT over Microsoft Teams. During this meeting, we will review Tidal Basin’s initial findings for the updated risk assessment and discuss feedback and insights that the planning team can provide to ensure that the risk assessment provides a robust and accurate understanding of risk over the entire planning area. We will also discuss plan goals and begin the formulation of the updated hazard mitigation strategy. Community participation is vitally important to the hazard mitigation planning process. Please plan to attend this meeting, or if you cannot attend, please identify an alternate representative to attend in your place to ensure that your community remains an active part of the process. If you have any questions, please let me (kyle.karsjen@tidalbasingroup.com <mailto:kyle.karsjen@tidalbasingroup.com> ) or Bryan Mayer(bryan.mayer@co.ramsey.mn.us <mailto:bryan.mayer@co.ramsey.mn.us> ) know. Thank you, and I look forward to talking hazards and risks with everyone on 7/30. Kyle Kyle Karsjen Senior Preparedness Specialist Policy, Mitigation and Resilience M: 515.460.4711 kyle.karsjen@tidalbasingroup.com <mailto:kyle.karsjen@tidalbasingroup.com> tidalbasingroup.com <https://www.tidalbasingroup.com/> ________________________________________________________________________________ Microsoft Teams Need help? <https://aka.ms/JoinTeamsMeeting?omkt=en-US> Join the meeting now <https://teams.microsoft.com/l/meetup- join/19%3ameeting_NThlMjU1MzYtODAzZS00NDg2LWJjNDktOTIxZjRkYWY4N2I0%40thread.v2/0? context=%7b%22Tid%22%3a%22f009051e-b7f6-444f-87ae-3622c748f8ed%22%2c%22Oid%22%3a%223f6eb921-0475-4639-8851- cc3c6cbfcf59%22%7d> Meeting ID: 277 310 207 922 Passcode: S7EvuZ ________________________________ Dial in by phone +1 914-294-5479,,935026685# <tel:+19142945479,,935026685> United States, Yonkers Find a local number <https://dialin.teams.microsoft.com/f9a8d180-71df-478e-aaf7-54711b1b13cb?id=935026685> Phone conference ID: 935 026 685# For organizers: Meeting options <https://teams.microsoft.com/meetingOptions/?organizerId=3f6eb921-0475-4639-8851- cc3c6cbfcf59&tenantId=f009051e-b7f6-444f-87ae-3622c748f8ed&threadId=19_meeting_NThlMjU1MzYtODAzZS00NDg2LWJjNDktOTIxZjRkYWY4N2I0@thread.v2&messageId=0&language=en- US> | Reset dial-in PIN <https://dialin.teams.microsoft.com/usp/pstnconferencing> ________________________________________________________________________________ 1 RAMSEY COUNTY, MN HAZARD MITIGATION PLAN UPDATE Planning Meeting #2 – Tuesday, July 30, 2024 – 10 a.m. – 12 p.m. CT Last Name First Name Representing Contact Brosnahan David Roseville David.Brosnahan@cityofroseville.com Butkowski Heather Lauderdale heather.butkowski@lauderdalemn.org Diaz Israel St. Anthony izzy.diaz@savmn.com Freed Judd Ramsey County Judd.freed@ramseycountymn.gov Hearden Chris Vadnais Heights christopher.hearden@cityvadnaisheights.com Krause Nick Vadnais Heights nate.krause@cityvadnaisheights.com Linder Jim Gem Lake Jim.linder@gemlakemn.org Linehan Jack Falcon Heights jack.linehan@falconheights.org Lovas Mike St. Paul Mike.lovas@ci.stpaul.mn.us Mayer Bryan Ramsey County bryan.mayer@CO.RAMSEY.MN.US Mallinger Jason North St. Paul Jason.mallinger@northstpaul.org Minwegan Jen New Brighton jennifer.minwegen@newbrightonmn.gov Montain Matt Mounds View mmontain@sbmfire.org Peltier Paul White Bear Township paul.peltier@whitebeartownship.org Peterson Greg White Bear Lake gpeterson@whitebearlake.org Richter Mike Vadnais Heights mike.richter@cityvadnaisheights.com Sather Matt Arden Hills, North Oaks & Shoreview msather@ljfd.org Schroeder Ryan Maplewood ryan.schroeder@maplewoodmn.gov Sieben Terry St. Paul terry.sieben@ci.stpaul.mn.us Zender Ben Mounds View ben.zender@moundsviewmn.org Karsjen Kyle Tidal Basin kyle.karsjen@tidalbasingroup.com Evans Kerry Tidal Basin kerry.evans@tidalbasingroup.com 2 Agenda / Discussion Welcome and Project Review - Kyle Karsjen, Tidal Basin Project Manager welcomed the group and asked attendees to sign in via Teams Chat, leaving their name, title, jurisdiction, phone, and email. He introduced himself and the team, and the attendees introduced themselves. The meeting was recorded. - Kyle reviewed the purpose for the plan update, explaining the importance of mitigation. He then provided the plan update status; Task 1 – Project Initiation has been completed. The team is in the process of Task 2 – Capabilities and Hazard Identification which will be the focus of this meeting (Planning Meeting #2). The next meeting (Planning Meeting #3) will focus on mitigation strategies. Once the plan is drafted, it will be provided to the state and then FEMA for review and approval. - After reviewing the participant requirements, Kyle reminded the attendees that each jurisdiction will need to return their capability assessment and mitigation action status worksheets, if they have not already done so. Hazard Review Kyle walked the group through a discussion about each of the identified hazards listed below, including the understanding of the hazard, any updates to the hazard history since 2019, and any local context to provide in the final plan. The HMP will include both a hazard analysis and vulnerability assessment for each hazard. Dam/Levee Failure There are 5 identified dams in the county. • Classification: 1 High Hazard, 1, Significant Hazard, and 4 Low Hazard. • History: There is no history of dam failures/issues. • Impacts: St. Anthony Falls and Coon Dam could have some impact to the county water flow if they fail. • Ongoing Strategies: Battle Creek and Ford dams are required to and have EAPs. St. Paul has been involved in some planning efforts, but do not believe Battle Creek has ever conducted an exercise. This dam is the responsibility of the watershed. Drought • History: There is some history of drought in the region. Previous droughts have caused stoppage of passenger vessels and impacts to the port. • Impacts: In addition, White Bear Lake’s levels can impact recreational and residential used of the lake. There is an ongoing lawsuit regarding White Bear Lake. • Ongoing Strategies: Many, if not most, jurisdictions have instituted an even/odd watering schedule for residential use. Only the Governor can completely restrict water usage. 3 Flood • History: MN has received 30 federal disaster declarations due to flooding since 1957. Recent major Ramsey flood occurred in June 2014, July 2011, March 2010, and Sept 2007. • Impact: Ramsey is likely to be impacted by riverine and urban flooding. Heavy rains in conjunction with freezing temperatures and snowfall have caused impacts to urban areas. Areas of St. Paul (Water St. area) has low-lying roads, with both a number of local businesses and the Metro Water Treatment Plan have repetitive issues due to flooding and could be good to have a better flood water system considered for this area. • Ongoing strategies: There has been planning and additional mitigation strategies conducted for flooding in the county. This has helped mitigate past issues around the airport, Fort Snelling, and other park areas. Geological Hazards (Landslide, Slope Failure, Karst Soils) • History: There is a history of small landslides in the county, including in St. Paul and Gem Lake in the past few years. The landslide in St. Paul killed 2 children, and injured 2 more in 2013, when a bluff gave way. The landslide in Gem Lake caused a disruption to the railroad tracks. • Impact: Even with some sealing, there are still caves within the rock walls of the bluff which cause confined space issues. Additionally there are a number of old landfill sites which cause issues for development. • Ongoing strategies: Standard building permits do require soil analysis in most, if not all, jurisdictions. St. Paul has conducted some mitigation strategies including building a wall to protect from falling rocks. Hazardous Materials (Spills, Pipeline, Trucking, Rail) • History: There have been a few major events reported in recent history, in addition many smaller events have occurred which typically have a smaller footprint and don’t require widespread evacuation. • Impact: Gem Lake, and other jurisdictions, do not have city water, but utilize private wells. Chemical spills can impact ground water. There are a number of transportation routes (both rail and road) that traverse the county, carrying hazardous materials. Roseville has several fuel tank facilities, with approximately 370 semi trucks coming in and out on a daily basis. • Ongoing strategies: There were none identified during this meeting. Summer Weather Hazards (Heat, Hail, Lightning) • History: Ramsey County has reported at least $7M in damages due to summer weather events, primarily hail. Hail damage is covered by insurance and is typically underreported publicly. • Impact: Due to ongoing climate change, summers are expected to be higher temperatures with increased precipitation. Heat is a growing and significant concern. The population is changing, and recent immigrants are not used to the weather and tend to live with many people in homes without AC. Providing educational information about the impacts is also a challenge due to the number of languages spoken in the county. The unhoused population number is also growing. 4 • Ongoing Strategies: The Twin Cities metro area is starting an experimental program to analyze wet blub impacts. Traditional cooling centers have not been utilized. Public is instructed to use public facilities. The county is starting to look at resilience hubs as a potential mitigation strategy. Tornado and Windstorm • History: The largest recorded tornado in the county was in 1965, but given its geography, the county typically experiences straight line winds annually. • Impact: Typically there are not long lasting effects from these types of events, but property damage and power outages are always a concern. • Ongoing Strategies: 98% of the county is covered by outdoor warning sirens, but the technology is aging. Utility companies tend to maintain trees along major power lines. Small shelters, typically brick restrooms, are available in many public parks. Winter Weather Hazards (Cold, Blizzard, Ice Storm) • History: Since 1950, Ramsey County has reported 109 significant weather events. • Impact: There is an almost 100% probability of a severe winter storm in a given year, and climate change is expected to result in heavier snowfall and more extreme events, including warmer temperatures. Ongoing concern is not from snowfall, but an ice storm that causes significant and long duration power outages. • Ongoing Strategies: Ramsey typically uses a shelter in place strategy during a major winter event, with some facilities open on highways for trucks and passenger vehicles. Infrastructure Failure (Transportation, Electricity and Fuel, Supply Chain Disruption, Water Systems) • History: There have been some notable failures in recent history, such as the I-35 bridge collapse in 2007, water contamination in St. Paul in 2017, nationwide supply chain shortages during COVID, and electrical/fuel shortages due to annual winter storms. • Impact: Major concerns include aging infrastructure, such as roads and bridges, water infrastructure, and human caused impacts to communications systems and power grids. • Ongoing Strategies: These are not traditionally included in hazard mitigation plans as they are more random, without clearly defined areas, and are hard to build resiliency against, unlike most natural hazards. Human Caused Hazards (Terrorism, Active Shooter/Hostile Incidents, Civil Disturbance, Cyber Attack) • History: In addition to the incidents presented (cyber-attack in 2020, civil unrest in response to George Floyd killing in 2020, and protests and civil unrest surrounding the 2008 RNC), there have been at least 3-4 major incidents, including officer involved shootings, and the aftermath of presidential election results that need to be included. The county was also recently impacted by a major cyber outage, CrowdStrike. 5 • Impact: Hazards such as cyber attack can impact the county even if they are not located within the county as the city relies on outside services. Civil disturbances have caused damage to property and blocked roads and highways. • Ongoing Strategies: These are not traditionally included in hazard mitigation plans as they are more random, without clearly defined areas, and are hard to build resiliency against, unlike most natural hazards. Mitigation Strategy The focus of the next meeting, Kyle started the discussion around mitigation strategies including goals which describe the overall direction of the plan and actions which describe specific activities of projects designed to achieve the goals. Goals Common categories of Mitigation Goals are: public education, policies/planning/training/communication, reduce risk to life and property, and the protection of critical/essential facilities. It was decided to make the 2025 HMP goals more specific than were outlined in the 2019 plan. This will be a discussion item at Meeting #3. Actions These will be partly based on the information provided by each jurisdictions’ Mitigation Action Worksheet for reporting status updates of remaining 2019 actions and the development of any additional mitigation actions. It was noted that each participating jurisdiction must have at least one mitigation action in the plan, and that all jurisdictions that participate in the National Flood Insurance Program (NFIP) must have an additional action that relates to the continued compliance in the program. Ahead of the next meeting, jurisdictions are encouraged to discuss potential mitigation actions with other representatives in their jurisdiction. Planning Meeting #3 The next planning meeting is set for Tuesday, August 27 at 1pm CT. This will be a virtual meeting focused on mitigation actions, including what actions should be included in the plan update. Next Steps Future Steps - Collect outstanding Capability Assessments and Mitigation Action Status spreadsheets - ASAP - HIRA Update – NLT August 30 - Planning Meeting #3 – August 27 at 1PM CT - Draft Mitigation Strategy – NLT September 30 - Plan Finalization and Review – NLT November 30 6 - Plan Approval and Adoption – NLT December 31 From:Kyle Karsjen To:Mayer, Bryan L; Jessica Henry; Kerry Evans; Kymmie Scott; Artig-Swomley, Gretchen - External Contact; ben.zender; Brosnahan, David; Christopherson, Pat - External Contact; Diaz, Izzy; Hamdorf, Trevor; Hearden, Chris; Butkowski, Heather - External Contact; Jason Mallinger; Linehan, Jack - External Contact; Mondor, Michael; msather; Peterson, Greg; Judd.Freed@co.ramsey.mn.us; Sieben, Terry - External Contact; Don Smiley; melissa.lawrence@gemlakemn.org; Ryan Schroeder; Jim Bownik; Mike Lovas Cc:Christopher Hearden; Jim Lindner Subject:Ramsey County Hazard Mitigation Plan - Meeting #3 Start:Tuesday, August 27, 2024 12:00:00 PM End:Tuesday, August 27, 2024 2:00:00 PM Location:Microsoft Teams Meeting The third and final planning meeting for the Ramsey County Hazard Mitigation Plan update will be held Tuesday, August 27th from 1-3 PM via Microsoft Teams. This meeting will focus on mitigation action planning – we’ve identified community capabilities and identified community risks. What actions can each community identify to buy down those levels of risk? We will also use the meeting to button up some final elements of the plan. Please plan to attend this meeting; if you cannot attend, please identify an alternate representative to attend in your place to ensure your community remains up to speed on the planning process. If you have any questions, please contact me at kyle.karsjen@tidalbasingroup.com <mailto:kyle.karsjen@tidalbasingroup.com> or Bryan Mayer at bryan.mayer@co.ramsey.mn.us <mailto:bryan.mayer@co.ramsey.mn.us> . Thank you, Kyle ________________________________________________________________________________ Microsoft Teams Need help? <https://aka.ms/JoinTeamsMeeting?omkt=en-US> Join the meeting now <https://teams.microsoft.com/l/meetup- join/19%3ameeting_NzExN2Q5MTgtMmM2ZS00NGY3LThmOTgtYWZkZWNhNjE4ODk5%40thread.v2/0? context=%7b%22Tid%22%3a%22f009051e-b7f6-444f-87ae-3622c748f8ed%22%2c%22Oid%22%3a%223f6eb921-0475-4639-8851- cc3c6cbfcf59%22%7d> Meeting ID: 233 606 703 437 Passcode: jpZuYv ________________________________ Dial in by phone +1 914-294-5479,,103758743# <tel:+19142945479,,103758743> United States, Yonkers Find a local number <https://dialin.teams.microsoft.com/f9a8d180-71df-478e-aaf7-54711b1b13cb?id=103758743> Phone conference ID: 103 758 743# For organizers: Meeting options <https://teams.microsoft.com/meetingOptions/?organizerId=3f6eb921-0475-4639-8851- cc3c6cbfcf59&tenantId=f009051e-b7f6-444f-87ae- 3622c748f8ed&threadId=19_meeting_NzExN2Q5MTgtMmM2ZS00NGY3LThmOTgtYWZkZWNhNjE4ODk5@thread.v2&messageId=0&language=en- US> | Reset dial-in PIN <https://dialin.teams.microsoft.com/usp/pstnconferencing> ________________________________________________________________________________ 1 RAMSEY COUNTY, MN HAZARD MITIGATION PLAN UPDATE Planning Meeting #3 – Tuesday, August 27, 2024 – 1 p.m. – 2 p.m. CT Last Name First Name Representing Contact Artig-Swomley Gretchen Gem Lake Bownik Jim Lauderdale Jim.bownik@lauderdalemn.org Brosnahan David Roseville David.Brosnahan@cityofroseville.com Christopherson Patrick White Bear Township pat.christopherson@whitebeartownship.org Hamdorf Trevor New Brighton Trevor.hamdorf@newbrightonmn.gov Hearden Chris Vadnais Heights christopher.hearden@cityvadnaisheights.com Linehan Jack Falcon Heights jack.linehan@falconheights.org Lovas Mike St. Paul Mike.lovas@ci.stpaul.mn.us Mayer Bryan Ramsey County bryan.mayer@CO.RAMSEY.MN.US Mallinger Jason North St. Paul Jason.mallinger@northstpaul.org Montain Matt Mounds View mmontain@sbmfire.org Peterson Greg White Bear Lake gpeterson@whitebearlake.org Sather Matt Arden Hills, North Oaks & Shoreview msather@ljfd.org Schroeder Ryan Maplewood ryan.schroeder@maplewoodmn.gov Sieben Terry St. Paul terry.sieben@ci.stpaul.mn.us Smiley Don Karsjen Kyle Tidal Basin kyle.karsjen@tidalbasingroup.com Evans Kerry Tidal Basin kerry.evans@tidalbasingroup.com Henry Jessica Tidal Basin Jessica.henry@tidalbasingroup.com Scott Kymmie Tidal Basin Kymmie.scott@tidalbasingroup.com Agenda / Discussion Welcome and Project Review - Kyle gave a reminder on what hazard mitigation means, and how it relates to the other 2 phases of emergency management (preparedness, response and recovery). According to FEMA, hazard mitigation is “any sustained action taken to reduce or eliminate long- term risk to life and property from hazard events.” Hazard mitigation can also be defined as “any action that breaks the cycle of damage and repair in hazardous areas.” Kyle encouraged communities to keep these definitions in mind as they began updating their hazard mitigation strategies. - Hazard Mitigation is important for a variety of reasons, not the least of which is that it ensures eligibility for hazard mitigation funding sources. Risk Assessment Review - Planning Meeting #2 focused on Ramsey County’s vulnerability to each of the listed failures. As a reminder, for a more well-rounded view of hazards, the County has included human-caused and infrastructure failures. - Kyle reviewed information on the risk assessment, including hazards assessed and the risk assessment components (threat, vulnerability, and consequence) - The risk assessment will be provided via email following this meeting for review and comment through Friday, September 13. Kyle encouraged the group to review and provide feedback, noting that communities know and understand their hazards and risks better than anyone, and we want to make sure that the information is included in the updated assessment. Mitigation Strategy Overview - Kyle reviewed the next step in the process – developing a hazard mitigation strategy with mitigation actions from each participating jurisdiction. Based on the risk assessment and available capabilities, the 2025 updated mitigation strategy will align with the County’s mitigation goals and objectives. - This strategy will guide a community’s approach for implementing mitigation activities that are cost effective, technically feasible, and environmentally sound as well as allowing strategic investment of limited resources. - Kyle reminded each jurisdiction that they have a baseline mitigation strategy to work from – the actions each community identified on the mitigation strategy worksheets, during the reporting process in the early summer as continuing in the new plan. - Kyle reviewed the goals for the 2025 hazard mitigation plan update. The goals are: Goal 1: Mitigate impacts to life, property, the economy, and the environment from natural, technological, and human-caused hazards. Goal 2: Build and support local capacity to create resiliency from natural, technological, and human-caused hazards. Goal 3: Build resilience for critical infrastructure and systems against the impacts of natural, technological, and human-caused hazards. Goal 4: Increase outreach and awareness to the whole community to build resilience. 3 - Communities were encouraged to focus on hazard mitigation actions when developing and updating their mitigation strategies. - Kyle reviewed the information needed for each carryover and new mitigation action. He also reviewed some helpful hints on what counts as mitigation and what doesn’t. Each action will include the following information to inform development and prioritization: • Problem statement/background • Method of implementation • Hazard(s) to be mitigated • Responsible party/parties • Estimated costs and benefits • Budget range • Potential funding sources - Each mitigation action will be scored and ranked in the final plan, based on potential lives saved, potential for reduced property damages, potential for reduced response actions, benefits exceeding costs, and community priority. - Each community has two options when it comes to mitigation planning: • Option 1: If a community would like some additional support, Tidal Basin invites you to set up a virtual meeting to further discuss your specific mitigation strategy and potential ideas for additional actions. • Option 2: If a community doesn’t need additional support, Tidal Basin will share materials and instructions to submit new mitigation actions. - All updated mitigation strategies and information are due no later than Friday, September 13. Next Steps Tidal Basin - Each community will receive a follow up email NLT end of week regarding information from this meeting. - Email will include current hazard mitigation strategy, instructions on setting up community meetings, instructions to submit new mitigation actions. Communities - Decide whether you want a community meeting. Let us know sooner rather than later. - Review and provide feedback on Draft #1 of Hazard Analysis and Risk Assessment. - Update carryover mitigation actions and submit any new mitigation actions NLT Friday, September 13 4 Timeline for Future Activities - Draft plan compiled – Early October - Draft plan sent to communities for review – Early October - Public review draft – Mid October - State review – Early November - FEMA review – Mid November - FEMA approval – December - Plan adoption – December/January Action Items Task Responsibility Date Provide first draft of hazard analysis and risk assessment Tidal Basin August 30, 2024 Distribute meeting materials and materials for updating community mitigation strategies Tidal Basin August 30, 2024 Complete community meetings Tidal Basin September 11, 2024 Review and provide comment on first draft of hazard analysis and risk assessment Participating jurisdictions September 13, 2024 Provide new mitigation actions and updated mitigation strategies for each community Participating jurisdictions September 13, 2024 RAMSEY COUNTY, MN HAZARD MITIGATION PLAN UPDATE 2025 Plan Update Goals Goal 1 Mitigate impacts to life, property, the economy and the environment from natural, technological, and human- caused hazards. Goal 2 Build and support local capacity to create resiliency from natural, technological and human-caused hazards. Goal 3 Build resilience for critical infrastructure and systems against the impacts of natural, technological and human- caused hazards. Goal 4 Increase outreach and awareness to the whole community to build resiliency. Ramsey County, MN Hazard Mitigation Plan Update Mitigation Action Planning What does my community need to complete by Friday, September 13? Communities are asked to utilize the excel spreadsheet attached to this document to refine the actions already included, and to add new any mitigation actions as appropriate. Answer the questions at the top of each column for each action added or refined. Please answer every question. Some questions include a drop-down menu where respondents can select from a pre-identified list of answers. Answers do not have to be perfect but should give an idea of the parameters of the mitigation actions. The excel spreadsheet is currently populated with all mitigation actions contained in the 2019 hazard mitigation plan, along with some Tidal Basin recommendations. Why Is mitigation action planning important? Throughout the mitigation planning process, each community has already provided multiple inputs into the process – you’ve reported on the status of your 2019 hazard mitigation actions, you’ve provided an update on community capabilities, and you’ve reviewed and provided comment on the hazard analysis and risk assessment. The next step is mitigation action planning – now that we have a new and better understanding of our risk, what should we do to mitigate the impacts of the hazards to which we are vulnerable? When implemented, a good hazard mitigation strategy effectively buys down risk and is “where the rubber meets the road” in the hazard mitigation plan update. What tools are available to help my community refine mitigation actions and add additional actions to our mitigation strategy? There are a few resources communities should utilize when refining and adding new mitigation actions to their mitigation strategy. • Plan Goals – the goals were updated from the 2019 plan update. These goals can be used to generate mitigation actions. A list of the goals can be found here. • We also discussed some helpful hints for mitigation action development during our third planning meeting Tuesday, August 27. I encourage you to review that recording if you weren’t able to attend (found here). What do I do if my community is totally lost and needs some additional help? If your community could use some extra help, Tidal Basin is offering to hold 30 – 60 minute virtual meetings to help walk you through the process and provide some additional insights. Virtual meetings can be set up by email Kymmie Scott at kymmie.scott@tidalbasingroup.com. My community provided updates to the projects listed in our strategy from the 2019 plan – why do I have to do anything else? The actions identified by each community in the 2019 plan serve as a baseline for the 2025 update, but communities are asked to review the list again, refine their existing migration actions, and add new ones based on updated hazard and risk information found in the updated plan. From:Kyle Karsjen To:Artig-Swomley, Gretchen - External Contact; ben.zender; Brosnahan, David; Christopherson, Pat - External Contact; Diaz, Izzy; Hamdorf, Trevor; Hearden, Chris; Butkowski, Heather - External Contact; Jason Mallinger; Linehan, Jack - External Contact; Mondor, Michael; msather; Peterson, Greg; Judd.Freed@co.ramsey.mn.us; Sieben, Terry - External Contact; Don Smiley; Mayer, Bryan L; melissa.lawrence@gemlakemn.org; Ryan Schroeder; Jim Bownik; Mike Lovas Cc:Kymmie Scott; Kerry Evans; Jessica Henry Subject:Ramsey County Hazard Mitigation Survey - please share far and wide Date:Monday, June 24, 2024 1:15:00 PM Attachments:image002.png Ramsey County HMP Survey Flyer.jpg Ramsey County HMP Survey Flyer.pdf image001.jpg Good afternoon, As discussed during our hazard mitigation plan kickoff earlier this month, we are pleased to announce that the public survey intended to gather information from respondents on their experiences, knowledge, and concerns about local hazards as a component of the Ramsey County Hazard Mitigation Plan is live and will remain open through Friday, July 12th. We are asking each community to share the survey far and wide, using whatever methods you would traditionally use to share information with your residents. This can include posting the information on public websites, sharing it through a community’s social media such as Facebook, or utilizing messaging systems to invite the public to complete the survey. Please share the survey no later than Wednesday, June 26th. When you share it, please send screenshots of what you’ve shared to kyle.karsjen@tidalbasingroup.com so that we can include those records as part of the plan. Please let me know if your community has any questions on the resources below or need any additional information. The survey can be found at https://forms.office.com/r/tk5ySqn1Ha. I’vealso attached a flyer in both jpeg and adobe pdf you can use as you see fit to share. See below forsome sample text that you can use to share the survey: Use or adapt the following when posting or communicating the availability of this survey to the public: Ramsey County has begun the process of updating the 2019 Hazard Mitigation Plan (HMP) soall municipalities in Ramsey County remain eligible to receive certain types of federal mitigationfunding to reduce hazard risk. The HMP focuses on understanding the natural risks and hazardsthat threaten the county, identifying community capabilities that can be used to mitigate risks,and laying out a comprehensive hazard mitigation strategy to buy down risks from thosehazards. Public participation and feedback is an important part of the hazard mitigation planningprocess. Ramsey County Emergency Management and Homeland Security has developed abrief survey to assist in providing the public with an opportunity to contribute to the planupdate. The survey focuses on the public’s experiences with hazards, includingrecommendations for hazard reduction. The input provided is vital to completing the planupdate. All information collected from this survey will be anonymous. Please complete the survey by Friday, July 12th at: https://forms.office.com/r/tk5ySqn1Ha. Kyle Karsjen Senior Preparedness Specialist Policy, Mitigation and Resilience M:515.460.4711 kyle.karsjen@tidalbasingroup.com tidalbasingroup.com MORRIS COUNTY HAZARD MITIGATION PLAN 2024 UPDATE Morris County and participating municipalities are preparing an update of the Countywide Hazard Mitigation Plan. The goal of this plan is to identify ways that Morris County communities can reduce damages from future hazards. As part of the planning process, we are looking for your input on what natural hazards affect you most and how. Ramsey County resident, or work in the county? Take our survey! https://forms.office.com/r/tk5ySqn1Ha Or Scan: For more information about the hazard mitigation process, please contact: Ramsey County Emergency Management & Homeland Security (RCEMHS) (651) 266-1020 Visit the RCEMHS Website WE NEED YOUR INPUT! RAMSEY COUNTY HAZARD MITIGATION PLAN UPDATE Ramsey County and participating municipalities are preparing an update of the Hazard Mitigation Plan. The goal of this plan is to identify ways that Ramsey County communities can reduce damages from future hazards. As part of the planning process, we seek your input on which hazards impact you most and in what ways. From:Kyle Karsjen Bcc:mmontain@sbmfire.org; Mayer, Bryan L; Jessica Henry; Kerry Evans; Kymmie Scott; Artig-Swomley, Gretchen - External Contact; ben.zender; Brosnahan, David; Christopherson, Pat - External Contact; Diaz, Izzy; Hamdorf, Trevor; Hearden, Chris; Butkowski, Heather - External Contact; Jason Mallinger; Linehan, Jack - External Contact; Mondor, Michael; msather; Peterson, Greg; Judd.Freed@co.ramsey.mn.us; Sieben, Terry - External Contact; Don Smiley; melissa.lawrence@gemlakemn.org; Ryan Schroeder; Jim Bownik; Mike Lovas Subject:Ramsey County Hazard Identification and Risk Assessment - Review Draft Date:Friday, August 30, 2024 2:26:00 PM Attachments:image001.png image004.jpg Good afternoon, and happy long weekend! The first draft of the Hazard Identification and Risk Assessment (HIRA) for Ramsey County’s Hazard Mitigation Plan (HMP) update is ready for review and comment. This draft represents our first stab at reviewing Ramsey County’s hazards and their potential impacts on the community. The draft also includes an initial hazard prioritization based on three factors – threat, vulnerability and consequence. Please note that you have direct control over everything in the HIRA – please provide me any feedback on where we may have gotten something wrong on hazards, or other edits we can make. As you read through the document, I would also be appreciative if you share any additional anecdotal experience you may have with these hazards so that we can add some of that color to the document. The draft HIRA can be found here. Please provide any comments on the document using the comment collection tool, which can be found here. Please input all comments into this form no later than Friday, September 13. If you have any questions or have any issues accessing the document, please let me know. Also as a reminder, the Tidal Basin planners assigned to your communities should have sent the worksheet out to each community this week to develop each community’s mitigation strategy. This information is also due no later than Friday, September 13. Please let us know if we can provide any assistance as you develop your updated mitigation strategy. I hope everyone has a great holiday weekend. Thank you, Kyle Kyle Karsjen Senior Preparedness Specialist Resilience, Mitigation and Policy M:515.460.4711 kyle.karsjen@tidalbasingroup.com tidalbasingroup.com From:Kyle Karsjen Bcc:mmontain@sbmfire.org; Mayer, Bryan L; Jessica Henry; Kerry Evans; Kymmie Scott; Artig-Swomley, Gretchen - External Contact; ben.zender; Brosnahan, David; Christopherson, Pat - External Contact; Diaz, Izzy; Hamdorf, Trevor; Hearden, Chris; Butkowski, Heather - External Contact; Jason Mallinger; Linehan, Jack - External Contact; Mondor, Michael; msather; Peterson, Greg; Judd.Freed@co.ramsey.mn.us; Sieben, Terry - External Contact; Don Smiley; melissa.lawrence@gemlakemn.org; Ryan Schroeder; Jim Bownik; Mike Lovas Subject:RE: Ramsey County Hazard Identification and Risk Assessment - Review Draft Date:Friday, September 6, 2024 11:39:00 AM Attachments:image001.png image004.jpg image005.jpg Good afternoon, and happy Friday! This email serves as a reminder of some deadlines coming up next Friday, September 13th: The first draft of the Hazard Identification and Risk Assessment (HIRA) is available for review and comment. Please scroll down to see the links and information for the HIRA, or reference the original email sent Friday, August 30. Updated community hazard mitigation strategy information is also due next Friday. Each community received a specific email tailored to their community, sent Wednesday, August 28. As a reminder, Tidal Basin staff are available to provide support to each community in developing mitigation strategies if needed. Thank you and have a great weekend. Kyle Kyle Karsjen Senior Preparedness Specialist Resilience, Mitigation and Policy M:515.460.4711 kyle.karsjen@tidalbasingroup.com tidalbasingroup.com From: Kyle Karsjen Sent: Friday, August 30, 2024 2:27 PM Subject: Ramsey County Hazard Identification and Risk Assessment - Review Draft Good afternoon, and happy long weekend! The first draft of the Hazard Identification and Risk Assessment (HIRA) for Ramsey County’s Hazard Mitigation Plan (HMP) update is ready for review and comment. This draft represents our first stab at reviewing Ramsey County’s hazards and their potential impacts on the community. The draft also includes an initial hazard prioritization based on three factors – threat, vulnerability and consequence. Please note that you have direct control over everything in the HIRA – please provide me any feedback on where we may have gotten something wrong on hazards, or other edits we can make. As you read through the document, I would also be appreciative if you share any additional anecdotal experience you may have with these hazards so that we can add some of that color to the document. The draft HIRA can be found here. Please provide any comments on the document using the comment collection tool, which can be found here. Please input all comments into this form no later than Friday, September 13. If you have any questions or have any issues accessing the document, please let me know. Also as a reminder, the Tidal Basin planners assigned to your communities should have sent the worksheet out to each community this week to develop each community’s mitigation strategy. This information is also due no later than Friday, September 13. Please let us know if we can provide any assistance as you develop your updated mitigation strategy. I hope everyone has a great holiday weekend. Thank you, Kyle Kyle Karsjen Senior Preparedness Specialist Resilience, Mitigation and Policy M:515.460.4711 kyle.karsjen@tidalbasingroup.com tidalbasingroup.com From:Kyle Karsjen Bcc:mmontain@sbmfire.org; Mayer, Bryan L; Jessica Henry; Kerry Evans; Kymmie Scott; Artig-Swomley, Gretchen - External Contact; ben.zender; Brosnahan, David; Christopherson, Pat - External Contact; Diaz, Izzy; Hamdorf, Trevor; Hearden, Chris; Butkowski, Heather - External Contact; Jason Mallinger; Linehan, Jack - External Contact; Mondor, Michael; msather; Peterson, Greg; Judd.Freed@co.ramsey.mn.us; Sieben, Terry - External Contact; Don Smiley; melissa.lawrence@gemlakemn.org; Ryan Schroeder; Jim Bownik; Mike Lovas Subject:RE: Ramsey County Hazard Identification and Risk Assessment - Review Draft Date:Thursday, September 12, 2024 8:47:00 AM Attachments:image001.png image002.jpg image003.jpg Good morning! Thank you to those communities who have already sent in their updated strategies, and those communities who have met with us this week to further discuss mitigation action planning. This email serves as a final reminder of some deadlines coming up tomorrow, September 13th: The first draft of the Hazard Identification and Risk Assessment (HIRA) is available for review and comment. Please scroll down to see the links and information for the HIRA, or reference the original email sent Friday, August 30. Updated community hazard mitigation strategy information is also due next Friday. Each community received a specific email tailored to their community, sent Wednesday, August 28. As a reminder, Tidal Basin staff are available to provide support to each community in developing mitigation strategies if needed. Thank you! Kyle Kyle Karsjen Senior Preparedness Specialist Resilience, Mitigation and Policy M:515.460.4711 kyle.karsjen@tidalbasingroup.com tidalbasingroup.com From: Kyle Karsjen Sent: Friday, August 30, 2024 2:27 PM Subject: Ramsey County Hazard Identification and Risk Assessment - Review Draft Good afternoon, and happy long weekend! The first draft of the Hazard Identification and Risk Assessment (HIRA) for Ramsey County’s Hazard Mitigation Plan (HMP) update is ready for review and comment. This draft represents our first stab at reviewing Ramsey County’s hazards and their potential impacts on the community. The draft also includes an initial hazard prioritization based on three factors – threat, vulnerability and consequence. Please note that you have direct control over everything in the HIRA – please provide me any feedback on where we may have gotten something wrong on hazards, or other edits we can make. As you read through the document, I would also be appreciative if you share any additional anecdotal experience you may have with these hazards so that we can add some of that color to the document. The draft HIRA can be found here. Please provide any comments on the document using the comment collection tool, which can be found here. Please input all comments into this form no later than Friday, September 13. If you have any questions or have any issues accessing the document, please let me know. Also as a reminder, the Tidal Basin planners assigned to your communities should have sent the worksheet out to each community this week to develop each community’s mitigation strategy. This information is also due no later than Friday, September 13. Please let us know if we can provide any assistance as you develop your updated mitigation strategy. I hope everyone has a great holiday weekend. Thank you, Kyle Kyle Karsjen Senior Preparedness Specialist Resilience, Mitigation and Policy M:515.460.4711 kyle.karsjen@tidalbasingroup.com tidalbasingroup.com From:Kyle Karsjen Bcc:Mayer, Bryan L; Jessica Henry; Kerry Evans; Kymmie Scott; Artig-Swomley, Gretchen - External Contact; ben.zender; Brosnahan, David; Christopherson, Pat - External Contact; Diaz, Izzy; Hamdorf, Trevor; Hearden, Chris; Butkowski, Heather - External Contact; Jason Mallinger; Linehan, Jack - External Contact; Mondor, Michael; msather; Peterson, Greg; Judd.Freed@co.ramsey.mn.us; Sieben, Terry - External Contact; Don Smiley; melissa.lawrence@gemlakemn.org; Ryan Schroeder; Jim Bownik; Mike Lovas; Christopher Hearden; Jim Lindner Subject:Ramsey County DRAFT Hazard Mitigation Plan for Review - Due Wednesday, October 30 Date:Wednesday, October 16, 2024 12:13:00 PM Attachments:image001.png image004.jpg Good morning! As you know, Ramsey County and its communities have been participating in an update of the county’s hazard mitigation plan. Thank you to everyone who has participated – attending meetings, providing information, updating your hazard mitigation strategies and other actions that have contributed to plan development. We are pleased to share the first full draft of the updated hazard mitigation plan with the Local Planning Team (LPT) and provide a final opportunity for community review and comment. Please read this whole email, as it is each community’s last opportunity to provide review and input on the draft plan before finalization. We ask that communities review two separate documents: Base Plan Hazard mitigation strategy (you only need to review for your community) The deadline for these reviews is no later than 4 PM CT, Wednesday October 30. Base Plan The Base Plan document encompasses the main portions of the plan. It can be viewed here. The base plan includes: Section 1 Introduction and Planning Process Section 2 Community Profile and Capabilities Section 3 Risk Assessment Section 4 Hazard Mitigation Strategy Section 5 Plan Implementation and Maintenance You’ll notice a few areas still highlighted in yellow as you read through the document; these are areas where we are still collecting information through the process and will be finalized before the plan goes out for public review. You’ll also notice a few references to appendices; these will be developed with the final draft. Hazard Mitigation Strategy Thank you to each community that submitted updates to its hazard mitigation strategy. Please click this link to access it. It should open up an Excel file with the mitigation strategy for the plan compiled. You only need to review the actions for your community. The strategy contains each mitigation action identified though the update process. Please make sure you review your community’s strategy for accuracy. For most communities, we made some additional edits and added any information that was missing. We also filled in some of the prioritization for each action where it wasn’t provided. If you see anything that we did that you don’t agree with or want me to change, please let me know and I’m happy to do it. In addition to reviewing the document, please let me know if your community has any other hazard mitigation actions you would like to add. We didn’t get many new hazard mitigation actions added during the strategy update process, and we are asking communities to review and provide at least ONE new hazard mitigation action to its strategy if the community hasn’t done so already. There is still time to edit before we finalize the document and send it off to public review. If you’d like any additional support in identifying and adding actions, please let me know. Timeline and Next Steps Please complete a review of this documentation and submit any new mitigation actions no later than 4 PM CT, Wednesday October 30 . Send any feedback on your community information or the base plan to me at kyle.karsjen@tidalbasingroup.com. If you have any questions or would like support in adding any more hazard mitigation actions, please let me know. Also please let me know if you have any access issues with the folder and we’ll figure something else out. Once each community has completed its review, the document will go out for public review. We’ll ask for your help in sharing that document. I will send a separate email about that process soon. Thank you, Kyle Kyle Karsjen Senior Preparedness Specialist Resilience, Mitigation and Policy M:515.460.4711 kyle.karsjen@tidalbasingroup.com tidalbasingroup.com From:Kyle Karsjen Bcc:Mayer, Bryan L; Kerry Evans; Kymmie Scott; Artig-Swomley, Gretchen - External Contact; ben.zender; Brosnahan, David; Christopherson, Pat - External Contact; Diaz, Izzy; Hamdorf, Trevor; Hearden, Chris; Butkowski, Heather - External Contact; Jason Mallinger; Linehan, Jack - External Contact; Mondor, Michael; msather; Peterson, Greg; Judd.Freed@co.ramsey.mn.us; Sieben, Terry - External Contact; Don Smiley; melissa.lawrence@gemlakemn.org; Ryan Schroeder; Jim Bownik; Mike Lovas; Christopher Hearden; Jim Lindner; Matt Montain Subject:Ramsey County Hazard Mitigation Plan - Public Review Draft sharing information Date:Tuesday, December 10, 2024 9:00:00 AM Attachments:WinterHazardSurveyFlyer-final pdf.pdf social sharing text.docx hazardmitigation-socialmedia-Final.jpg image001.png image002.png Good morning! We are pleased to announce that the Ramsey County Hazard Mitigation Plan (HMP) draft is now ready for public review. The review period will last until Sunday, December 22. We are asking communities to share the plan draft and opportunity to review using whatever mechanisms you would normally use to share important information. I have attached the following to this email: A flyer has been developed that can be shared that includes the embedded links to the plan and comment sheet (WinterHazardSurveyFlyer-final pdf). This flyer can be shared via email to any of your partners that you think would find value in reviewing the full HMP. If you share the survey via email, please cc me. We’ve developed some materials that can be used to develop a post on social media. I have attached the text that can be used (social sharing text); please ensure that the links transfer to the posting. I have also attached an image that can be used in your post if you wish as well (hazardmitigation-socialmedia-Final). Finally, the plan will be shared on the Ramsey County website and Ramsey County social media channels today. When you do share the document, please remember to send me screenshots of the posting so that I can include it in the plan. If you have any further questions, please let me know. Thanks! Kyle Karsjen Senior Preparedness Specialist Policy, Mitigation and Resilience M:515.460.4711 kyle.karsjen@tidalbasingroup.com tidalbasingroup.com ramseycounty.us Help shape the future of Ramsey County’s Hazard Mitigation Plan. We need your input! Review the Plan Review the plan. Click the link: Ramsey County Hazard Mitigation Plan – Public Review Draft Share Your Feedback Fill out a quick survey. Click the Link: Ramsey County Hazard Mitigation Plan – Feedback Survey We’re updating the plan to find ways to protect our communities from hazards like flooding and severe winter storms. A draft is now ready for you to review and share your thoughts. 1 2 For more information about the hazard mitigation process, please contact: Ramsey County Emergency Management & Homeland Security (RCEMHS) (651) 266-1017 bryan.mayer@ramseycounty.us Español Hmoob Soomaali Oromoo Karen Back to List Help make Ramsey County safer – share your input Ramsey County wants to be ready for disasters and kee p people and property safe. Natural disasters like tor nadoes, flooding, blizzards, and ice stor ms can cause serious har m, including loss of life, proper ty damag e, and financial hardship. To prepare, we’ve created a Hazard Mitig ation Plan to reduce the impact of these disasters. T his plan looks at the most common hazards in our area, ranks them by how often they happen and how much damag e they cause, and sug gests ways to reduce the risks. Read the draft Hazard Mitigation Plan (PDF) Why your input matters We want this plan to ref lect what’s impor tant to the people who live and work in Ramsey County. Your experiences and ideas will help us create a plan that works for ever yone. Provide your feedback We need your feedback to help us make Ramsey County safe! Share your thoughts by Dec. 22. Take the survey What’s the goal? Be prepared: Understand the risks and plan ahead. • Protect lives and proper ty: Reduce the impact of disasters.  Home /News & Updates R e s i d e n t s B u s i n e s s e s Yo u r G o v e r n m e n t  H o w d o I ...? 12/10/24, 3:09 PM Help make Ramsey County safer – share your input | Ramsey County https://www.ramseycounty.us/content/Hazard-Mitigation-Plan-feedback-2024 1/2 • Build a stronger community: Help Ramsey County recover faster when disasters happen. Your input will make a big difference. Tog ether, we can create a plan that keeps our community safe and pre pared for the future. Posted on Tuesday, December 10, 2024 - 2:10 p.m. 12/10/24, 3:09 PM Help make Ramsey County safer – share your input | Ramsey County https://www.ramseycounty.us/content/Hazard-Mitigation-Plan-feedback-2024 2/2 Español Hmoob Soomaali Oromoo Karen Provide feedback on the draft Hazard Mitigation Plan Contact us In Ramsey County, both emerg ency manag ement and homeland security are coordinated in a comprehensive prog ram under the Ramsey County Emerg ency Manag ement and Homeland Security depar tment (RCEMHS). RCEMHS works with our local municipalities, neighboring counties in the metro region, private and nonprofit organizations, and state and federal par tners to better pre pare for, respond to and recover from incidents ranging from tornadoes to ter rorism. In addition to coordinating and supporting our par tner ag encies, Ramsey County Emergency Management is committed to the pre paredness of our whole community. This includes working with community g roups and leaders, businesses and individuals across the diversity of Ramsey County to enhance our combined disaster resiliency from the g round up. Ramsey County's Emerg ency Manag ement prog ram was nationally- accredited by the Emerg ency Management Accreditation Prog ram in 2017. Contact Us Emergency Management & Homeland Security 651-266-1020 Contact for m Depar tment infor mation Connect with us Related Resources Emergency Management & Homeland Security  (http://www.youtube.com/user/R County and city Emergency Mana gement contacts  Emergency Mana gement 2017-2021 Prog ram Strategic Plan (PDF)  Federal Emergency Management Agency (http://www.fema.gov/)  Minnesota Homeland Security and Emergency Management  Sign up for emergency notifications  Home /Your Government /Departments /Safety and Justice R e s i d e n t s B u s i n e s s e s Yo u r G o v e r n m e n t  H o w d o I ...? 12/10/24, 3:11 PM Emergency Management & Homeland Security | Ramsey County https://www.ramseycounty.us/your-government/departments/safety-and-justice/emergency-management-homeland-security 1/4 We have been working with our communities to update the Ramsey County Hazard Mitig ation Plan. We’re updating the plan to find ways to protect our communities from hazards like f looding and severe winter stor ms. Please review the draft and share your thoughts: Comments will be accepted through December 22. For more infor mation about the hazard mitig ation process, contact Ramsey County Emerg ency Manag ement & Homeland Security (RCEMHS) at 651-266-1017 or br yan.mayer@ramseycounty.us. Foster resilience in Ramsey County through development of a community-wide culture of preparedness and the coordination of public safety effor ts to prevent, plan for, respond to, mitig ate and recover from all hazards, disasters and emerg encies – whether natural or human-caused, accidental or intentional. Visit our get involved page for more infor mation on our volunteering in disaster ser vice. Ramsey County Emerg ency Manag ement and Homeland Security is responsible for the creation and maintenance of the county’s Emergency Operations Plan and Mitig ation Plan. Emergency Operations Plan The R amsey County Emergency Operations Plan deter mines who is in charg e under what situations and how the actions of all ag encies par ticipating in the response will be coordinated to ensure that people and proper ty will be Review the draft plan (PDF) Shar e your feedback Mission Emergency Operations Plan and Mitigation Plan  12/10/24, 3:11 PM Emergency Management & Homeland Security | Ramsey County https://www.ramseycounty.us/your-government/departments/safety-and-justice/emergency-management-homeland-security 2/4 protected in the safest and most effective way possible. Ramsey County has a comprehensive, all-hazards countywide Emergency Operations Plan. T he county and its cities all use and are signatories on the same plan, which is approved by the Federal Emerg ency Manag ement Ag ency (FEMA (http://www.fema.gov/) ). T he City of Saint Paul maintains its own Emergency Operations Plan that coordinates with the county plan. Multi-Hazard Mitigation Plan T he Ramsey County Multi-Hazard Mitigation Plan (PDF) identifies hazards in the county and how mitigation of those hazards is prioritized and coordinated. The Ramsey County All-Hazard Mitig ation Plan was last updated in 2019 and is approved by FEMA. Emergency manag ement reduces our community’s vulnerability to disasters and increases our ability to cope with them. Emergency manag ement is often thought of as a cycle: Pr eparedness: planning, training, conducting drills and exercises, testing equipment and public education. Response: all of the actions immediately after a disaster taken to save lives, as well as activities to protect proper ty and the environment from the effects of the disaster. Recover y: Retur ning a disaster-affected community to “nor mal” after a disaster, including financial recover y and rebuilding. Mitigation: reducing or removing disaster risks in the community. Homeland security (http://www.dhs.gov/) involves working with all aspects of public safety - from the federal level to individual community members - to ensure the most comprehensive and coordinated approach to the protection of public safety from acts of ter rorism. It includes identification of possible threats, prevention, effor ts to lessen potential impacts and pre paration for events related to ter rorism. About emergency management About homeland security 12/10/24, 3:11 PM Emergency Management & Homeland Security | Ramsey County https://www.ramseycounty.us/your-government/departments/safety-and-justice/emergency-management-homeland-security 3/4 Healthcare facilities looking for resources to meet the new requirements from the Centers for Medicare and Medicaid (CMS), please visit our CMS toolkit page. Center s for Medicare & Medicaid (CMS) Toolkit Resources for healthcare facilities  12/10/24, 3:11 PM Emergency Management & Homeland Security | Ramsey County https://www.ramseycounty.us/your-government/departments/safety-and-justice/emergency-management-homeland-security 4/4 From:Kyle Karsjen Cc:Mayer, Bryan L Bcc:ryan.kelzenberg@co.anoka.mn.us; allison.strohl@co.washington.mn.us; kelly.miller@co.dakota.mn.us; eric.waage@co.hennepin.mn.us Subject:Ramsey County Hazard Mitigation Plan - Available for Review Date:Thursday, December 12, 2024 10:00:00 AM Attachments:image001.png Good morning, Ramsey County is nearing completion toward updating its hazard mitigation plan. This plan identifies community capabilities, provides an assessment of risks to the county and its communities, and lays out community mitigation strategies that reduce risks posed by a variety of hazards. The plan must be updated and approved by FEMA every five years to keep it current and to maintain eligibility for mitigation grant assistance. The plan has been updated in accordance with FEMA’s updated hazard mitigation planning guidance and is anticipated to be submitted for FEMA approval by the end of the year. During the process, Ramsey County and its communities have reviewed capabilities, assessed levels of risk to specific hazards, and developed a comprehensive hazard mitigation strategy that builds on capabilities to buy down those risks. One of the key elements of the plan development process is inviting stakeholders to provide input during the planning process. You have been identified by Ramsey County as a key partner. The County invites you to provide any input or comment on the plan as they work through the final stages of development. We ask that you review the draft plan, which can be accessed here: Ramsey County Hazard Mitigation Plan – Review Draft Please provide any feedback utilizing this link: Ramsey County Hazard Mitigation Plan – Feedback Survey The plan will be available for stakeholder review and comment until December 22. More information about hazard mitigation and mitigation planning can be found at https://www.fema.gov/emergency-managers/risk-management/hazard-mitigation-planning. Thank you, Kyle Kyle Karsjen Senior Preparedness Specialist Policy, Mitigation and Resilience M:515.460.4711 kyle.karsjen@tidalbasingroup.com tidalbasingroup.com Page 1 of 2 CONSENT ITEM – 8L MEMORANDUM DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Lift Station 5 Forcemain Rehabilitation Project – Award Construction Contract and Materials Testing Services Budgeted Amount: Actual Amount: Funding Source: $910,000 (Forcemain) $991,567.50 Sanitary Sewer Utility Fund $130,000 (Pumps and Valves) Council Should Consider Motion to approve, table, or deny the following: • Resolution 2025-027 Accepting Bid and Awarding the Construction Contract with New Look Contracting, Inc. for the Lift Station 5 Forcemain Rehabilitation Project in the amount of $729,901.50. • Proposal from Braun Intertec, Inc. to provide construction testing services for the Lift Station 5 Forcemain Rehabilitation Project in the amount of $10,582. Background/Discussion Pursuant Resolution 2025-014 adopted by City Council on February 10, 2025, City staff initiated bid advertisement for the Lift Station 5 Forcemain Rehabilitation project. A total of six bids were received on February 27, 2025. Bolton & Menk has provided a recommendation letter along with the bid tab as Attachment A. Resolution 2025-027 will accept the bids and award the construction contract with New Look Contracting, Inc. in the amount of $729,901.50. New Look Contracting has a good reputation for successfully completing public works projects. Staff has reviewed the bid and investigated New Look Contracting’s ability to complete the project along with their proposed subcontractors. Staff recommends approving Resolution 2025- 027. Page 2 of 2 Budget Impact New Look Contracting, Inc. provided the low responsible bid with $729,901.50. The price appears to be of good value as six bids were received, and the low bid was favorable compared to the engineer’s estimate which was $886,562. Total As-Bid Costs: Construction (Primary) $ 729,901.50 Pumps & Valves (estimate) $ 130,000.00 Engineering Design $ 79,636.00 Construction Mgmt. $ 41,448.00 Materials Testing $ 10,582.00 TOTAL $ 991,567.50 Total Estimated Funding Sanitary Sewer Utility Fund $ 1,040,000 TOTAL $ 1,040,000 The 2025-2029 CIP Budget includes funding in the amount of $1,040,000 for the proposed work. Staff has reviewed the bid prices and recommends that the City proceed with the work. Attachments Attachment A: Bolton & Menk letter of recommendation and Bid Tabulation Attachment B: Resolution 2025-027 Attachment C: Contract with New Look Contracting, Inc. Attachment D: Proposal from Braun Intertec H:\ARDH\0T1131511\1_Corres\C_To Others\Letter of Recommendation\Letter of Recommendation - Contract Award 03.03.2025.docx March 4, 2025 Mr. David Swearingen City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Re: Letter of Recommendation – Contract Award Lift Station 5 Forcemain Replacement Project City of Arden Hills, Minnesota BMI Project No. 0T1.131511 Dear Mr. Swearingen: Bids were received on February 27, 2025 at 1:00 p.m. for the above referenced project. The results are shown in the table below: BIDDERS TOTAL AMOUNT BID 1 New Look Contracting, Inc. $729,901.50 2 G M Contracting, Inc. $740,753.36 3 Minger Construction Co. Inc. $749,908.51 4 Northdale Construction Company, Inc. $763,251.07 5 Pember Companies, Inc. $878,554.50 6 Meyer Contracting Inc. $898,418.54 The engineer’s estimate was $890,000 New Look Contracting, Inc. provided the low responsible bid with $729,901.50. The price appears to be of good value as we received six bids and the low bid was favorable compared to the engineer’s estimate. New Look Contracting has a good reputation for successfully completing public works projects. We have reviewed the bid and investigated New Look Contracting’s ability to complete the project. They are utilizing subcontractors for some key project elements including the trenchless forcemain installation, and sewer bypassing. The identified trenchless pipe installer subcontractor for this project has been identified as Subsurface Construction, Inc. They have successfully completed several projects with similar characteristics. The sewer byassing is proposed to be completed by Northern Dewatering who is an industry leader in this type of work. New Look Contracting is proposing to complete a majority of the remaining work including the lift station modifications; they have completed this type of work successfully in the past. From our research and industry understanding, New Look Contracting and key subcontractors are all suitable and experienced at completing their respective work scope. Given that the price appears to be of good value and New Look Contracting and their subcontractor(s) appear to be experienced and qualified to complete the work, we recommend that the City of Arden H:\ARDH\0T1131511\1_Corres\C_To Others\Letter of Recommendation\Letter of Recommendation - Contract Award 03.03.2025.docx H:\ARDH\0T1131511\1_Corres\C_To Others\Letter of Recommendation\Letter of Recommendation - Contract Award 03.03.2025.docx Hills award a contract to New Look Contracting, Inc. for the Lift Station 5 Forcemain Replacement project. Feel free to contact me if you have any questions or concerns regarding this letter of recommendation. Sincerely, Bolton & Menk, Inc. Ryan Peterson, P.E. Senior Project Engineer Enclosures: Bid Tab Construction Contract – Lift Station 5 Forcemain Replacement To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-027 RESOLUTION ACCEPTING BID AND AUTHORIZING AWARD OF CONTRACT FOR THE LIFT STATION 5 FORCEMAIN REHABILITATION ROJECT WHEREAS, pursuant to an advertisement for bids for the Lift Station 5 Forcemain Rehabilitation Project, bids were received, opened, and tabulated according to the law, and the following bids were received complying with the advertisement: New Look Contracting, Inc. $729,901.50 G M Contracting, Inc. $740,753.36 Minger Construction Co. Inc. $749,908.51 Northdale Construction Company, Inc. $763,251.07 Pember Companies, Inc. $878,554.50 Meyer Contracting Inc. $898,418.54 and; WHEREAS, it appears that New Look Contracting, Inc. of Rogers, Minnesota, is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. The Mayor and City Clerk are hereby authorized and directed to enter into the attached contract with New Look Contracting, Inc. of Rogers, Minnesota in the name of the City of Arden Hills for the Lift Station 5 Forcemain Rehabilitation Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF MARCH, 2025. ____________________________________ David Grant, Mayor ATTEST: ________________________ Julie Hanson, City Clerk Lift Station 5 Forcemain Replacement AGREEMENT City Project PW-0102 1 of 5 AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT THIS AGREEMENT is made this 10th day of March, 2025 (hereinafter “Effective Date of the Contract”) by and between the City of Arden Hills, Ramsey County, Minnesota (hereinafter “Owner”) and New Look Contracting, Inc. (hereinafter “Contractor”). The Owner and Contractor hereby agree as follows: ARTICLE 1 – THE WORK AND THE PROJECT 1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Construction of a sanitary sewer forcemain replacement, abandonment of the existing sanitary sewer forcemain, improvements to a sanitary lift station, and appurtenant work. 1.02 The Project, of which the Work under the Contract Documents is a part is generally described as follows: Lift Station 5 Forcemain Replacement, City Project No. PW-0102. ARTICLE 2 – CONTRACT DOCUMENTS 1.01 The Contract Documents consist of the following: A. This Agreement B. Performance and Payment Bonds C. Insurance Certificates D. Instructions to Bidders E. General Conditions F. Supplementary Conditions G. Division 1 – General Requirements H. Division 2 – Special Provisions I. Drawings (not attached by incorporated by reference) consisting of 21 sheets with each sheet bearing the following general title: ARDEN HILLS FORCEMAIN REHAB PROJECT, dated February 10, 2025. J. Addenda (Numbers _ and _ inclusive) K. Exhibits to the Agreement 1. Contractor’s Bid (pages _ to _ inclusive) 2. Non-Collusion Affidavit 3. Responsible Contractor Verification and Certification of Compliance Form L. The following which may be delivered or issued on or after the Effective Date of the Contract and are not attached hereto: 1. Notice to Proceed 2. Work Change Directives 3. Change Orders 4. Field Orders 2.02 This instrument, together with the documents hereinabove mentioned, form the Agreement, and they are as fully a part of the Agreement as if hereto attached or herein repeated. 2.03 The Contract Documents may only be amended, modified, or supplemented as provided in the General Conditions and Supplemental Conditions. ARTICLE 3 – CONTRACT TIMES 3.01 Contract Times: The Work will be substantially completed on or before October 17, 2025 and completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions on or before December 7, 2025 Substantial Completion Date shall be defined as the completion of all items with the exception of final lift of bituminous pavement and pavement striping. Lift Station 5 Forcemain Replacement AGREEMENT City Project PW-0102 2 of 5 3.02 All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 3.02.1 Milestones – Reference Plan Sheet G2.01 to understand the Phases described in the Milestones 3.02.1.1 Milestone 1: Phase 1 – Lift Station work must be completed within 30 days of completion of Milestones 2 and 3 3.02.1.2 Milestone 2: Phase 2 – Phase must be completed within 45 calendar days of commencement. Full closure of County Road E must be re-opened within 14 calendar days of a full closure of the road. If the road is able to remain open to traffic, the 14 calendar day roadway closure time limit shall not apply. 3.02.1.3 Milestone 3: Phase 3 – Phase must be completed within 45 calendar days of commencement. 3.02.1.4 Milestone 4: Noble Ave Closure at Forcemain Directional Drilling Pit: Full closure of Noble Road (Phase 2/Phase 3 Merge) must be re-opened within 28 calendar days of a full closure of the road. 3.02.1.5 Milestone 5: Abandonment of Existing Forcemain – Abandonment of existing forcemain shall be completed within 14 calendar days of commencement of abandonment activities starting and shall be completed by the Substantial Completion Date. 3.03 Liquidated Damages: Contractor and Owner recognize that time is of the essence as stated above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the times specified in Paragraph 3.01 abov e, plus any extensions thereof allowed in accordance with the Contract. The parties also recognize that delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay, but not as a penalty; A. Substantial Completion: Contractor shall pay Owner $1,000.00 for each day that expires after the time specified in Paragraph 3.01 above for Substantial Completion until the Work is substantially complete, as duly adjusted pursuant to the Contract. B. Completion of Remaining Work: After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time for completion and readiness for final payment, as duly adjusted pursuant to the Contract, Con tractor shall pay Owner $300.00 for each day that expires after such time until the Work is completed and ready for final payment. C. Liquidated damages for failing to timely attain Substantial Completion and final completion are not additive and will not be imposed concurrently. ARTICLE 4 – CONTRACT PRICES 1.01 The Owner shall pay the Contractor for the performance of this Agreement according to the schedule of approximate quantities and unit prices as set out in the Contract Documents submitted by the Contractor on 02/27/2025, the aggregate of which is estimated to be $729,901.50. 1.02 The Contract shall include Base Bid items as provided on the Proposal Form. 1.03 Payment is based an amount equal to the sum of the extended prices, established for each separately identified item of Unit Price Work by multiplying the unit price times the actual quantity of that item completed and accepted by the Engineer. 1.04 The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions, estimated quantities are not guaranteed, and determination of actual quantities and classifications are to be made by the Engineer. Lift Station 5 Forcemain Replacement AGREEMENT City Project PW-0102 3 of 5 ARTICLE 5 – PAYMENT PROCEDURES 5.01 Progress Payments: Owner shall make progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment on or about the 10th day of each month during performance of the Work as provided in Paragraph 5.02 below, provided that such Applications for Payment have been submitted in a timely manner and otherwise meet the requirements of the Contract. All such payments will be measured by the Schedule of Values established as provided in the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no Schedule of Values, as provided elsewhere in the Contract. 5.02 Retainage: Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Owner may withhold, including b ut not limited to liquidated damages, in accordance with the Contract. A. Ninety five (95) percent of Work completed (with the balance being retainage). B. No payment shall be made for materials and equipment not incorporated into the Work. 5.03 Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to 100 percent of the Work completed, less such amounts set-off by Owner pursuant to Paragraph 15.01E of the General Conditions, and less 200 percent of Engineer’s estimate of the value of Work to be completed or corrected as shown on the punch list of items to be completed or corrected prior to final payment. 5.04 Final Payment: Upon final completion and acceptance of the Work in accordance with Paragraph 15.06 of the General Conditions, Owner shall pay the remainder of the Contract Prices as recommended by Engineer as provided in said Paragraph 15.06. ARTICLE 6 – CONTRACTOR’S REPRESENTATIONS 6.01 In order to induce the Owner to enter into this Contract, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents, and any data and reference identified in the Contract Documents. B. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all laws and regulations that may affect cost, progress, and performance of the Work. D. Contractor has carefully studied all reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Contract Documents, and reports relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Contract Documents. E. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the site-related reports identified in the Contract Documents, with respect to the effect of such information, observation, and documents on (1) the cost, progress and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by the Contractor; and (3) Contractor’s safety precautions and programs. F. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract. Lift Station 5 Forcemain Replacement AGREEMENT City Project PW-0102 4 of 5 G. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. J. Contractor’s entry into this Contract constitutes an incontrovertible representation by Contractor that without exception all prices in the Agreement are premised upon performing and furnishing the Work required by the Contract Documents. ARTICLE 7 – MISCELLANEOUS 7.01 Terms: Terms used in the Agreement will have the meanings stated in the General Conditions and Supplementary Conditions. 7.02 Assignment of Contract: Unless expressly agreed to elsewhere in the Contract, no assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, money that may become due and money that is due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 7.03 Successors and Assigns: Owner and Contractor each binds itself, its successors, assigns, and legal representatives to the other party hereto, its successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations in the Contact Documents. 7.04 Severability: Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 7.05 Contractor’s Certifications A. The provisions of Minn. Stat. 16C.285 Responsible Contractor are imposed as a requirement of this Contract. This Contract may be terminated by the Owner at any time upon discovery by the Owner that the prime contractor or subcontractor has submitted a fal se statement under oath verifying compliance with any of the minimum criteria set forth in the Statute. B. The provisions of Minn. Stat. 471.425, subdivision 4a regarding payments to subcontractors are imposed as a requirement of this Contract. REMAINDER OF THIS PAGE IS BLANK Lift Station 5 Forcemain Replacement AGREEMENT City Project PW-0102 5 of 5 IN WITNESS WHEREOF, Owner and Contractor have caused this instrument to be executed in duplicate as of the Effective Date of the Contract. OWNER: CONTRACTOR: City of Arden Hills New Look Contracting, Inc By: By: Title: Mayor Title: Attest: Attest: Title: City Clerk Title: Address for Giving Notices: Address for Giving Notices: City of Arden Hills New Look Contracting, Inc. Attention: Public Works Director Attention: Jarrod Sargent 1245 West Highway 96 14045 Northdale Blvd. Arden Hills, MN 55112 Rogers, MN 55374 Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com AA/EOE March 3, 2025 Proposal QTB211164 Ryan Peterson, PE Bolton & Menk, Inc. 10400 Viking Drive, Suite 100 Eden Prairie, MN 55344 Re: Proposal for Construction Testing Services Lift Station 5 Force Main Replacement Stowe Avenue to County Road E Arden Hills, Minnesota Dear Mr. Peterson: Braun Intertec Corporation is pleased to submit this proposal to provide construction testing services for the Lift Station 5 Force main Replacement in Arden Hills, Minnesota. Our Understanding of the Project We understand this project will include the construction of the force main rehabilitation in Arden Hills, Minnesota. We understand the utility work will include trenchless, horizontal directional drilling (HDD) installation of force main replacement along the existing walking path between Stowe Avenue and County Road E. It is our understanding the installation will include 5 HDD pits and restoration of adjacent surface features. Available Information This proposal was prepared using the following documents and information.  Project plans and specifications prepared by Bolton & Menk, Inc., dated February 10, 2025.  A Geotechnical Evaluation Report prepared by Braun Intertec dated January 23, 2024. Scope of Services Services are performed under the direction of a licensed professional engineer, on a periodic basis, depending on the construction schedule and when they are requested by the general contractor. After reviewing available information, we understand our scope of services for the project will be limited to the tasks defined below. Soil Related Services  Observe and evaluate the soils exposed in excavations to determine if the soils are similar to those encountered with the geotechnical evaluation and suitable for support of fill or pavements. Our engineer can provide consultation for conditions that appear to differ from the geotechnical evaluation.  Perform laboratory mechanical analyses (gradations) of prospective fill materials. Bolton & Menk, Inc. Proposal QTB211164 March 3, 2025 Page 2  Perform laboratory Proctor tests to determine the maximum Proctor dry densities and optimum moisture contents of prospective fill materials.  Observe the placement and compaction of fill.  Test compacted fill placed in utility trenches, to determine if the relative compaction was achieved.  We have included additional engineering time to assist with the drilling process of the HDD in case there are any obstructions. Concrete Related Services  We have included periodic testing for the concrete curb and gutter replacement.  Observe the concrete placement and test sample preparation. Engineering Review and Reporting Services  Provide engineering consulting services, review test results and observations reports.  Management, including scheduling of our field personnel and communication with the contractor, owner, and design team.  Transmit results to the project team on weekly basis to the contractor, owner, and design team. Basis of Scope of Work The fees associated with the proposed scope of services were estimated using the following assumptions. If the construction schedule is modified or the contractor completes the various phases of the project at different frequencies or durations than shown in this proposal, we may need to adjust the overall fee accordingly. The scope of work and number of trips required to perform these services are as shown in the attached table. Notable assumptions in developing our estimate include:  Assumptions regarding the number of trips for special inspections and testing are outlined in the attached cost estimate table. As the contractor’s schedule becomes available and designs are finalized, please review this proposed scope of work to determine if the project’s needs and budget will be met.  The backfill used for the HDD pits will be the existing soil and will take one trip per pit for a total of five trips.  No special site-specific training or gear is required to complete our scope of services.  Parking will be available on site for our vehicles. Bolton & Menk, Inc. Proposal QTB211164 March 3, 2025 Page 3  You, or others you may designate, will provide us with current and approved plans and specifications for the project. Modification to these plans must also be sent to us so we can review their incorporation into the work.  We will require a minimum of 24 hours’ notice for scheduling inspections for a specific time. Shorter than 24 hours’ notice may impact our ability to perform the requested services, and the associated impacts will be the responsibility of others. Fees We will furnish the services described in this proposal on a time and materials basis for an estimated fee of $10,582. A tabulation showing hourly and unit rates associated with our proposed scope of services is attached. The actual fees for our services will be based on the actual units or hours expended to meet the requirements of the project documents. This estimate was developed with the understanding that the scope of services defined herein will be required and requested during our normal work hours of 7:00 a.m. to 5:00 p.m., Monday through Friday. Services that we are asked to provide to meet the project requirements or the contractor’s construction schedule outside our normal business hours will be invoiced using an overtime rate factor. The factor for services provided outside our normal work hours or on Saturday will be 1.25 times the listed hourly rate for the service provided. The factor for services provided on Sunday or legal holidays will be 1.5 times the listed hourly rate for the service provided. We have not included premiums for overtime in our cost estimate; however, we recommend that allowances and contingencies be made for overtime charges based on conversations with the contractor. You will be billed only for services provided on a time and materials basis. Because our services are directly controlled by the schedule and performance of others, the actual cost may vary from our estimate. It is difficult to project all of the services and the quantity of services that may be required for any project. If services are required that are not discussed above, we will provide them at the rates shown in the attached table or, if not shown, at our current Schedule of Charges. We will invoice you on a monthly basis. General Remarks We will be happy to meet with you to discuss our proposed scope of services further and clarify the various scope components. We appreciate the opportunity to present this proposal to you. After reviewing this proposal, please sign and return one copy to our office as notification of acceptance and authorization to proceed. If anything in this proposal is not consistent with your requirements, please let us know immediately. Braun Intertec will not release any written reports until we have received a signed agreement. Also, ordering services from Braun Intertec constitutes acceptance of the terms of this proposal. The proposed fee is based on the scope of services described and the assumption that our services will be authorized within 30 days and that others will not delay us beyond our proposed schedule. Bolton & Menk, Inc. Proposal QTB211164 March 3, 2025 Page 4 Our services will be provided under the terms of the Subconsultant Master Agreement for Professional Services between Bolton & Menk, Inc. and Braun Intertec Corporation, dated January 1, 2021. To have questions answered or schedule a time to meet and discuss our approach to this project further, please contact Michael Kudanovych at 952.607.5413 (mkudanovych@braunintertec.com) or Brad McCarter at 612.708.2790 (bmccarter@braunintertec.com). Sincerely, BRAUN INTERTEC CORPORATION Michael Kudanovych, EIT Staff Engineer Bradley J. McCarter, PE Director, Senior Engineer Attachments: Project Proposal - QTB211164 The proposal is accepted. We will reimburse you in accordance with this agreement, and you are authorized to proceed: Authorizer’s Firm Authorizer’s Signature Authorizer’s Name (please print or type) Authorizer’s Title Date Client:Service Description:Work Site Address: Stowe Avenue to County Road E Arden Hills, MN 55112 Bolton & Menk, Inc. Ryan Peterson Attn: Accounts Payable 1960 Premier Dr Mankato, MN 56001 (952) 448-8838 Construction Materials Testing Proposal Total:$10,582.00 Description Quantity Units Unit Price Extension Phase 1 Construction and Materials Testing Activity 1.1 Soil Observations and Testing $6,710.00 207 Compaction Testing 25.00 Hour 98.00 $2,450.00 Work Activity Detail Qty Units Hrs/Unit Extension HDD Pit Backfill 5.00 Trips 5.00 25.00 1308 Nuclear moisture-density meter charge, per hour 25.00 Each 34.00 $850.00 1318 Moisture Density Relationship (Standard), per sample 3.00 Each 208.00 $624.00 1162 Sieve Analysis with No. 200 wash (ASTM C136 and C117)2.00 Each 164.00 $328.00 209 Sample pick-up 2.00 Hour 104.00 $208.00 1861 CMT Trip Charge 7.00 Each 50.00 $350.00 126 Project Engineer 10.00 Hour 190.00 $1,900.00 Activity 1.2 Concrete Observations and Testing $2,196.00 261 Concrete Testing 6.00 Hour 98.00 $588.00 Work Activity Detail Qty Units Hrs/Unit Extension Curb & Gutter 2.00 Trips 3.00 6.00 278 Concrete Cylinder Pick up 2.00 Hour 104.00 $208.00 1364 Compressive strength of concrete cylinders (ASTM C 39),per specimen 10.00 Each 42.00 $420.00 Work Activity Detail Qty Units Hrs/Unit Extension Curb & Gutter 2.00 Sets 5.00 10.00 1861 CMT Trip Charge 4.00 Each 50.00 $200.00 118 Staff Engineer 5.00 Hour 156.00 $780.00 Activity 1.3 Engineering Review $1,676.00 238 Project Assistant 4.00 Hour 96.00 $384.00 125 Project Control Specialist 2.00 Hour 106.00 $212.00 128 Senior Engineer 5.00 Hour 216.00 $1,080.00 Phase 1 Total:$10,582.00 Page 1 of 103/03/2025 09:22 AM Project Proposal QTB211164 Lift Station 5 Forcemain Replacement Page 1 of 1 CONSENT ITEM – 8M MEMORANDUM DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Xcel Energy Consent to Improvement - Lift Station 5 Forcemain Rehabilitation Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Consent to Improvements agreement between the City of Arden Hills and Xcel Energy. Background/Discussion Lift Station 5 has indicated a need to replace the existing forcemain, pumps and check valves. This project is proposed for 2025 construction within the City’s Capital Improvement Plan (CIP). The existing forcemain is 3250-feet in length, is made of cast iron pipe (CIP) and was installed in 1960. The route of the existing forcemain is within an easement that is located within residential properties, it extends under residential streets and borders the neighboring City of New Brighton. Replacement of the existing forcemain will be by directional drilling new 10-inch HDPE, 2400-ft along the walking trail (Elmer Anderson Trail) from County Rd E to Stowe Ave. This area is also within the Easement for Xcel Energy’s overhead transmission lines, therefore, for the City to install a forcemain through this route it requires a Consent to Improvements agreement as seen in (Attachment A). Staff has reviewed the Consent to Improvements agreement and recommends the Council approve. Budget Impact N/A Attachments Attachment A: Consent to Improvements agreement 1 of 4 (RESERVED FOR RECORDING DATA) RETURN TO: Xcel Energy Siting & Land Rights, Seth Wight 414 Nicollet Mall, 06 Minneapolis, MN 55401 CONSENT TO IMPROVEMENTS Line No. 0803 CITY OF ARDEN HILLS THIS CONSENT TO IMPROVEMENTS (this “Consent”), dated the _____ day of _______________, 2025, is made by and between The City of Arden Hills, their heirs, successors, and assigns (“Requestor”) and Northern States Power Company, a Minnesota Corporation, herein referred to as “Xcel Energy”, having an office and place of business in the City of Minneapolis, County of Hennepin, State of Minnesota. WITNESSETH WHEREAS, Xcel Energy obtained certain rights to construct and maintain facilities for the distribution and transmission of electrical energy in, over and across the following described property owned by Requestor (the “Premises”), by that document dated December 29th, 1967 and recorded on the , in Book of Deeds, page , as Document No. (the “Easement”). Premises: A strip of land fifty (50) feet in width running over and across Section Thirty-three (33) and the Southeast Quarter (SE¼) of Section Twenty-eight (28), all in Township Thirty (30) North, Range Twenty-three (23) West; said strip of land being twenty-five (25) feet in width on each side of a center line which crosses above described tracts and is described as follows, to-wit: Commencing at a stake on the East line of Section Twenty-eight (28), nine hundred twelve (912) feet south of the East Quarter-section corner thereof; running thence South forty-five degrees and forty-five minutes West (S 45° 45' W) two thousand four hundred sixty-two and five-tenths (2462.5) feet to a stake on the South line of said section, one thousand eight hundred thirty-three (1833) feet west of the Southeast corner thereof; thence continuing on same course over and across Section Thirty-three (33) a distance of one thousand three hundred sixty-five and two- tenths (1365.2) feet; thence on a five-degree curve to the left from said course as a tangent, a distance of three hundred fifteen and one-tenth (315.1) feet; thence South twenty-nine degrees and fifty-seven minutes West (S 29° 57' W) one thousand seven hundred and three-tenths (1700.3) feet to a stake on the East and West Quarter-line through Section Thirty-three (33), one thousand three hundred forty-two and two-tenths (1342.2) feet east of the 2 of 4 West Quarter-section corner thereof; thence continuing on the same course a distance of two thousand six hundred twenty-five and eight-tenths (2625.8) feet to a stake on the West line of Section Thirty-three (33), three hundred sixty-three and eight-tenths (363.8) feet north of the Southwest corner thereof; Excepting therefrom, that part of said fifty (50) foot strip of land lying north of the Soo Line Railway Company Right-of-Way, all in the Southeast Quarter (SE¼) of Section Twenty-eight (28), Township Thirty (30) North, Range Twenty-three (23) West. WHEREAS, Requestor has applied to Xcel Energy for permission to use a portion of the Easement for Public Utilities purposes, hereinafter reffered to as (the “Easement Area”). The Easement Area affected by this Consent is shown on Exhibit “B”, attached hereto. NOW THEREFORE, in consideration of the promises exchanged herein, the parties for themselves and their respective successors and assigns agree as follows: 1. Xcel Energy consents to Requestor’s use of the Easement Area for the purposes described in Exhibit “A”, attached hereto and made a part hereof, subject to Requestor’s strict compliance with the terms set forth herein. 2. The Requestor acknowledges that it has inspected the Easement Area and determined it to be suitable for the uses described in Paragraph 1 above. Requestor agrees that it is not relying on any oral or written representation of Xcel Energy concerning the Easement Area (including but not limited to dimensions, soil conditions, environmental conditions, and municipal restrictions, or use by adjoining or third parties). 3. No future work shall be conducted on the Easement Area until Requestor has received written approval from Xcel Energy. As a condition to approval, Requestor shall submit detailed plans of the work and a description of work procedures. Xcel Energy’s approval of any work or work procedures merely indicates its consent to the proposed activities and does not constitute a representation or warranty concerning the suitability, prudency, effectiveness, or propriety of the proposed activities. 4. Requestor agrees that within thirty (30) days of Xcel Energy’s submittal of an invoice, Requestor shall reimburse Xcel Energy for its reasonable expenses to review any request for work (including but not limited to costs for administrative review, engineering and field inspection). 5. Prior to commencing work, Requestor shall designate a representative who will supervise the work, be present during all work, and be authorized to control and, if necessary, suspend the work. 6. Requestor shall immediately suspend its work if requested by Xcel Energy. If suspension is required due to Requestor’s failure to strictly comply with the terms of this Consent, upon such suspension the parties shall consult in an effort to cure such noncompliance so that the Requestor may resume its activities. 7. Requestor shall not at any time use or store any pollutant or hazardous material within the Easement Area, and shall at all times maintain the Easement Area in a safe and lawful condition. 8. Requestor shall, at its sole cost and risk, obtain all permits, consents or approvals required for its occupancy and use of the Easement Area. Upon Xcel Energy’s request, Requestor shall provide evidence reasonably satisfactory to Xcel Energy that all required consents or permits are in force for Requestor’s use of the Easement Area. 9. As part of Xcel Energy’s business operations, Xcel Energy shall have the right, at any time and without liability or compensation to Requestor, to use the Easement Area to install, use, repair, maintain, relocate or remove facilities that presently exist or may in the future be located within the Easement Area. 3 of 4 10. LIMITATION OF LIABILITY; INDEMNITY. Requestor shall indemnify, defend and hold Xcel Energy, its agents, employees, and affiliates harmless from any cost, liability, damage, loss, claim, action or proceeding whatsoever for injury to persons (including death) or damage to property which may arise from or be claimed to have arisen from Requestor’s exercise of the rights granted in this Consent. Requestor, on behalf of itself, its successors, assigns, and representatives, hereby releases Xcel Energy from any liability for damages incurred by Requestor, its successors, assigns, representatives, employees, agents, or those under its control arising from (1) Xcel Energy’s use and improvement of the Easement Area for its business purposes, (2) the existing condition of the Easement Area, (3) Xcel Energy’s future installations, (4) Xcel Energy’s actions reasonably necessary to protect its property during emergency conditions, or (5) Xcel Energy’s exercise of its rights to remove improvements, grading or other work installed within the Easement Area by or on behalf of Requestor without Xcel Energy’s prior approval. 11. Unless otherwise provided for as part of the conditions for approval, throughout the time Requestor is conducting work on the Easement Area, Requestor shall insure that any contractor conducting said work shall maintain and provide evidence to Xcel Energy of insurance coverage at least equivalent to the following or Requestor shall provide, at Requestor’s expense, the following coverage: a. Worker’s Compensation at statutory limits with Employers Liability coverage of at least $100,000 limits if such party is at any time during the term of this Consent subject to the requirements of any applicable law governing worker’s compensation. b. Comprehensive General Liability Coverage, (including blanket contractual liability) against claims for bodily injury, death and property damage, including environmental damage, arising out of such party’s operations, affording combined single limit protection of One Million Dollars ($1,000,000) with respect to personal injury or death and property damage, including environmental damage. All policies shall be endorsed to (1) name Xcel Energy its directors, officers, employees and affiliates as additional insured with respect to any and all bodily injury and/or property damage, and (2) to require thirty (30) days written notice be given to Xcel Energy prior to any cancellation or material changes in the policy. [The balance of the page is left intentionally blank] 4 of 4 N WITNESS WHEREOF, the parties have caused this Consent to be executed on the date aforementioned. City of Arden Hills _________________________________ By: It’s: NORTHERN STATES POWER COMPANY, a Minnesota corporation ____________________________________ Peter D. Gitzen, Manager Siting & Land Rights Xcel Energy Services Inc. an Authorized Agent for Northern States Power Company STATE OF ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this ___ day of _________________________, 2025, by ________________________________________,________________________________________ . (Stamp) _________________________________________ Notary Public My Commission Expires: ______________________ STATE OF ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this _______ day of ___________, 2025, by Peter D. Gitzen, Manager, Siting and Land Rights, Xcel Energy Services, Inc., as an authorized agent for Northern States Power Company, a Minnesota corporation, on behalf of the corporation. (Stamp) _________________________________________ Notary Public My Commission Expires: ______________________ This Instrument Drafted By: Seth Wight, an employee of Xcel Energy, 414 Nicollet Mall, Minneapolis, MN 55401 ATTACHED TO AND MADE A PART OF CONSENT TO IMPROVEMENTS DATED ______________, 2025, BETWEEN XCEL ENERGY and CITY OF ARDEN HILLS EXHIBIT “A” SCOPE OF PROJECT. This project consists of the construction of a sanitary sewer force main between the northerly transmission line poles and the northerly easement line. The proposed project meets Xcel Energy’s standards, provided the following conditions are adhered to: (1) Excavation close to structure location. A minimum distance of 20 feet of supported earth must be maintained from any part of the line structure. Support of the ground beyond the 20 feet may be provided by a slope no greater than three feet horizontal to one foot vertical. Support may also be provided by the use of cribbing, sheet piling, retaining wall or tunneling. The specific plan for providing the required support and the excavation plan for the proposed project must be submitted to Xcel Energy for review and approval prior to construction start. (2) Grade change around structure location. Fill around or above the structure is not permitted. The grade around the structures must provide for surface water runoff – no surface water ponding around structures will be permitted. Any cost related to the adjustment of Xcel Energy’s facilities will be at the requestor’s expense. (3) Grade change within easement. The ground elevation within the Easement Area shall not be increased above the existing grade. Stockpiling of soil and/or material within the Easement Area will not be permitted. Any proposed grade changes required for the site driveway must be reviewed and approved by Xcel Energy prior to the start of construction. (4) Clearances to equipment and workers – Transmission Line 0803 69 kV Any construction activities occurring near the transmission line(s) shall comply with all OSHA Safety Clearances. If these clearances cannot be maintained, the contractor or developer must request a line outage by calling Xcel Energy's System Operations Department. Outages are not guaranteed. If an outage is possible, adequate advanced notice must be provided in order to schedule the line outage.  The applicable clearance value for Cranes & Equipment from Table 1 below, according to the specific voltage, is required at all times between the energized electrical conductors and any cranes or equipment used in construction activities.  The applicable clearance value for Unqualified Workers from Table 1 below, according to the specific voltage, is required at all times between the energized electrical conductors and construction workers. Disclaimer: Ultimately, it is the responsibility of the worker to verify the provided OSHA clearances are current and accurate, and to adhere to such clearances. Xcel Energy accepts no liability for any incorrect or out of date clearances values, or misuse of the clearance values. OSHA Website: https://www.osha.gov/laws-regs/regulations/standardnumber Table 1: Minimum approach distances for equipment and unqualified workers performing work near power lines Maximum System Operating Voltagea (V = Volts, kV = Kilovolts) Cranes & Equipment Doing Workb Unqualified Workersg, h Operator Requirements Qualifiedc Qualifiedc - Minimum Safeguards Proximity alarm, or unqualified spotter, or range control deviced Mark Boundarye, f - up to 750 V 10'-0'' 20'-0'' 10'-0" up to 50 kV 10'-0'' 20'-0'' 10'-0" 69 kV 15'-0'' 20'-0'' 10'-9" 115 kV 15'-0'' 20'-0'' 12'-5" 138 kV 15'-0'' 20'-0'' 13'-3" 161 kV 15'-0'' 20'-0'' 14'-0" 230 kV 20'-0'' 20'-0'' 15'-5" 345 kV 20'-0'' 20'-0'' 20'-5" 500 kV 25'-0'' 50'-0'' 26'-9" Table 1 Footnotes: a Operating voltage may be AC or DC, phase-to-phase, or phase-to-ground. An unqualified worker is not expected to be able to distinguish. b Per OSHA Table A, 29 CFR 1926.1408. c Must be qualified per OSHA 29 CFR 1926.1408(g). d Must meet requirements per OSHA 29 CFR 1926.1407 and OSHA 29 CFR 1926.1408(b), use one of the following: (1) a proximity alarm, (2) a dedicated spotter, (3) a device that automatically warns the operator when to stop movement, such as a range control warning device, (4) a device that automatically limits range of movement, set to prevent encroachment, or (5) an insulating link/device. e Per OSHA 29 CFR 1926.1408(a)(2)(ii), and 1926.1409(a), use minimum controls boundary f Per OSHA 29 CFR 1926.1408 (a)(1)(i), mark boundaries at or outside your MAD with items such as flags or range limit/range control warning devices. The operator must not operate the crane beyond those boundaries. g This includes any worker not in a vehicle, such as workers performing work on the ground, or on elevated platforms or scaffolding. Includes allowance for worker’s reach and reach with conductive objects. h Clearance values determined according to OSHA 1910.333(c)(3)(i)(A)(2). The OSHA requirements in this section must be included on the plan sets and specifications given to contractors. (5) Building on easements. There shall be no additional permanent or temporary buildings allowed within the easement area, without prior written approval from Xcel Energy. (6) Fuel and refueling on easements. There shall be no fuel tanks stored or refueling of vehicles and equipment within the easement. (7) Streetlights and signs on easements. If there are to be streetlights, signboards, identification signs or any other type of non-building structure within the easement, detailed plans must be submitted to Xcel Energy prior to construction for review and approval to verify compliance with electrical code clearances prior to construction start. Metallic structures must be properly grounded. The same working clearance criteria as stated in paragraph (4) also applies, for equipment used to erect and install light standards, sign boards, etc. Any metallic structure, pole, wire or item placed in the vicinity of a high-voltage transmission line will have the potential to become electrically charged due to electrical induction. The development of an electric charge results in a potential difference between the metal installation and the ground, which can result in electrical shocks when the item is touched. Placement of such metallic installation should take into consideration the shock potential during the; construction, intended use AND future maintenance activities. Items which become charged must be connected to a grounding rod or grounding system to prevent shocks. (8) Notification. Prior to the start of construction and following project completion, the requestor or contractor must notify Xcel Energy. Please contact Seth Wight at (612) 342-8926, or by email at seth.j.wight@xcelenergy.com It is the express condition of this consent that all other terms and conditions of that certain easement shall remain in full force and effect. NOTICE REGARDING LIMITATION OF LIABILITY: Requester understands and agrees that pursuant to the foregoing consent provisions, Xcel Energy is not liable for any damages it or any other party may cause to the improvements authorized herein. (Line 0803: Str’s 53-58) COUNTY RD GRAND RD NOBLE RD STOWE AVE L A K E J O H A N N A B L V D 4T H A V E THE 2020 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION "STANDARD SPECIFICATIONS FOR CONSTRUCTION" AND "2022 SUPPLEMENTAL SPECIFICATIONS" SHALL GOVERN. PROJECT LOCATION SHEET NUMBER SHEET TITLE GENERAL G0.01 - G0.03 TITLE SHEET, LEGEND, GENERAL NOTES G1.01 STATEMENT OF ESTIMATED QUANTITIES G2.01 LOCATION, PHASING, AND FORCEMAIN ABANDONMENT PLAN CIVIL C0.01 - C0.02 EXISTING CONDITIONS, & REMOVALS PLAN C1.01 - C1.02 STANDARD DETAILS C4.01 - C4.05 SANITARY FORCEMAIN PLAN & PROFILE AND RESTORATION PLAN C4.06 - C4.11 LIFT STATION MODIFICATION PLANS C7.01 TRAFFIC CONTROL THIS PLAN SET CONTAINS 20 SHEETS. FEETSCALE 0 500250 HORIZONTAL DIRECTIONAL DRILLING HDPE SANITARY SEWER FORCEMAIN, SANITARY SEWER LIFT STATION VALVE VAULT ADDITION, RESTORATION SEPTEMBER, 2024 MAP OF THE CITY OF ARDEN HILLS RAMSEY COUNTY, MN CITY OF ARDEN HILLS CONSTRUCTION PLANS FOR CITY OF ARDEN HILLS LIFT STATION 5 FORCEMAIN REPLACEMENT PROJECT R 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.comR SHEET B o l t o n & M e n k , I n c . 20 2 4 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 1 1 3 1 5 1 1 \ C A D \ C 3 D \ 1 3 1 5 1 1 _ G _ T I T L E S H E E T . d w g 9/ 1 1 / 2 0 2 4 3 : 1 5 : 0 3 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS ARDEN HILLS FORCEMAIN REHAB PROJECT 0T1131511DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. RYAN PETERSON 42844 MM/DD/YYYY AAA AAA RP G0.01 TITLE SHEET GRANT RD COUN T Y R D E NOBLE RD STOWE AVE 4T H A V E 12224 NICOLLET AVENUE BURNSVILLE, MINNESOTA 55337 Phone: (952) 890-0509 Email: Burnsville@bolton-menk.com www.bolton-menk.comR SHEET B o l t o n & M e n k , I n c . 20 2 4 , A l l R i g h t s R e s e r v e d c H: \ A R D H \ 0 T 1 1 3 1 5 1 1 \ C A D \ C 3 D \ 1 3 1 5 1 1 _ G _ L O C A T I O N . d w g 9/ 1 1 / 2 0 2 4 3 : 1 5 : 1 1 P M DESIGNED DRAWN CHECKED CLIENT PROJ. NO. ISSUED FOR DATENO.CITY OF ARDEN HILLS ARDEN HILLS FORCEMAIN REHAB PROJECT 0T1131511DATELIC. NO. I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. RYAN PETERSON 42844 MM/DD/YYYY AAA AAA RP R G2.01 LOCATION, PHASING PLAN & FORCEMAIN ABANDONMENT PLANFEETSCALE 0 50 100 HORZ. LEGEND ABANDONMENT FORCEMAIN PHASE 1 (LIFT STATION) PHASE 2 (NEW FPRCEMAIN) PHASE 3 (NEW FORCEMAIN) 3182 LF ABANDON FORCEMAIN Page 1 of 1 DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Hiring of Public Works Maintenance Parks Lead Budgeted Amount: Actual Amount: Funding Source: $126,231 (Salary & Benefits) N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Appointing Mike Christofore to the position of Public Works Maintenance Parks Lead Discussion The Council recently approved converting one full-time Public Works Maintenance position to that of a Parks Lead and following a recruitment process in which there were two applicants, Mike Christofore has been selected for Council consideration. Mike has been employed with the City of Arden Hills since 2015. Budget Impact This role is currently budgeted for and this hiring will not adversely affect the budget. Attachment N/A CONSENT ITEM – 8N MEMORANDUM Page 1 of 1 DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Hiring of Public Works Maintenance Utilities Lead Budgeted Amount: Actual Amount: Funding Source: $126,231 (Salary & Benefits) N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Appointing Max Arvidson to the position of Public Works Maintenance Utilities Lead Discussion The Council recently approved converting one full-time Public Works Maintenance position to that of a Utilities Lead and following a recruitment process in which there was one applicant, Max Arvidson has been selected for Council consideration. Max has been employed with the City of Arden Hills since 2010. Budget Impact This role is currently budgeted for and this hiring will not adversely affect the budget. Attachment N/A CONSENT ITEM – 8O MEMORANDUM Page 1 of 1 CONSENT ITEM – 8P MEMORANDUM DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers FROM: Jessica Jagoe, City Administrator SUBJECT: Authorization to Recruit for a Community Development Director Budgeted Amount: Actual Amount: Funding Source: $165,725 TBD Various Funds Council Should Consider Motions to approve, table, or deny the following: • Recruitment for a Community Development Director Background The City has an open Community Development Director position. This authorization will allow Staff to begin the recruitment process, which is outlined below. Anticipated process: -Council approves authorization to begin the recruitment process -Staff posts for the position -Staff reviews applications and selects candidates to interview -Staff will conduct necessary interviews of selected candidates and select candidates to be interviewed by the City Council -City Council will interview the selected candidates and choose a finalist for approval In the past, the full City Council has interviewed Director level positions. Staff is moving forward with this assumption unless Council changes it as part of the approval process. Another consideration when hiring for Director positions, the City has on occasion conducted work-related psychological evaluations. This has not been factored into the above anticipated process. The Council should advise if there is a preference to include that as part of this recruitment process. Budget Impact This position is an existing position and already budgeted for; this should not have an impact on the City’s budget. Attachments Attachment A – Community Development Director Job Description 1 CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Community Development Director Department: Community Development Accountable to: City Administrator Positions Supervised: Building Official, Senior Planner Status: Regular Full Time May 2024 PRIMARY OBJECTIVES Responsible for the management and supervision of the Department with direct reports under the Planning & Zoning and Building Departments. Performs complex and highly technical professional work managing and directing all planning including comprehensive plan, development review, zoning administration, as well as building inspection, code enforcement, rental registration, and community development activities. This position is responsible for identifying public-private partnerships for new economic opportunities, assisting in the daily City operations, assuring compliance with City policies, goals and programs, and related work as apparent or assigned. This is a unique and dynamic position where the person in this role will also serve as the City Planner for technical and complex development reviews. Responsible for oversight of all planning duties and delegates work to the Senior Planner. This person in this role will be expected to think big picture for the City but also manage detailed planning work on a day-to-day basis with significant responsibility for interdepartmental coordination for community development activities. Work involves recommending and setting policies and goals under the direction of the City Administrator. Departmental supervision is exercised over Building Official, and Senior Planner. Limited oversight is exercised over the Building and Code Enforcement Inspector. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS OF THE POSITION Department supervision overseeing and responsible for guiding, coaching and supervising employees, selecting and overseeing consultants, and establishing and administering departmental priorities, policies and procedures for Departments under Community Development. Serves as the principal planner and zoning administrator for the City of Arden Hills. Performs hands-on detailed technical planning work on planning cases and delegates planning activities to the Senior Planner as appropriate; this position will be expected to handle planning cases from beginning to end. This will include, but not be limited to, review of PUD’s, CUP’s, variances, Comprehensive Plan Amendments. Receives and processes zoning and land use applications, completes detailed analysis for conformity with City Codes, prepares case files, coordinates publication of notices to property owners as necessary, and presents cases to Planning Commission and the City Council. Oversees and coordinates community development activities, providing technical and administrative assistance to property owners, promoting development and redevelopment activities, and assists in the marketing of 2 properties within the City; responsible for identifying and managing the elements essential to the success of all aspects of Economic Development and (re)development projects. Serves as staff liaison to the Planning Commission and Executive Director at the Economic Development Authority. Guides the development and implementation of city codes and ordinances, particularly as it relates to zoning, land use and community standards. Identifies areas for improvement within the City Code and works to build clarity and consensus to ensure codes and ordinances align with the Comprehensive Plan. Administers and maintains the Comprehensive Plan for the development of the City and assists with multi-year small area plans as directed by the City Administrator. Conducts research, interprets data, and prepares reports and recommendations on issues and projects as assigned, which may impact the economic vitality of the City. Reviews city ordinances, programs, and policies pertaining to the Department and recommends updates as needed to the City Administrator and City Council. Ensures developer compliance with Council directives and development contracts. Supervises, plans, and organizes activities in the areas of Planning, Building Inspections, Economic Development and Code Enforcement to ensure the most effective functioning department; supervises and assists the Senior Planner in developing, changing and implementing land use plans, regulations, and policies. Serves as the Development Director for the TCAAP Joint Development Authority. Supervises and assists the Building Official to ensure positive and effective enforcement of City plans, policies, and ordinances, including monitoring developer compliance with Council directives and development contracts. Performs complex professional work related to site plan review, preparing development agreements, economic development, business subsidy assistance, writing proposals and other duties as assigned. Performs special assignments and projects as assigned by the City Administrator and City Council. Provides technical assistance to City departments on projects and activities as directed by the City Administrator. Represents the City on various boards and to various state, metropolitan and county agencies. Prepares and recommends departmental operating and capital budgets to the City Administrator and Finance Director. Monitors activities of various local, regional, state and federal organizations and governments that may impact local planning authority and decision making and reports such activities to the City Administrator in a timely manner. Monitors level, flow and progress of building and zoning permits and code enforcement activities. Works with the Department to resolve issues, anticipate challenges and align resources to demands. Attends all City Council meetings, Planning Commission, Economic Development Authority meetings, and other meetings as appropriate. 3 Serves as the Acting City Administrator in absence of City Administrator. Other duties as assigned. EDUCATION and/or EXPERIENCE Bachelor’s degree with coursework in urban planning, public administration, urban and regional studies, or related field and considerable experience in planning, economic development, management, or equivalent combination of education and experience. Master’s degree, Minnesota local government experience and previous supervisory experience preferred. A minimum of five years of experience as a City Planner, or similar role, is required. KNOWLEDGE, SKILLS AND ABILITIES Comprehensive knowledge of the principles and practices of local government functions and practices; thorough knowledge of municipal planning duties and processes to include, but not limited to, Planned Unit Developments, Conditional Use Permits, variances, and Comprehensive Plan Amendments; comprehensive knowledge of State Statutes related to planning and economic development; comprehensive knowledge of economics and municipal finance as they apply to City community development; thorough knowledge of current literature and recent developments in the field; general knowledge of the principles and practices of civil engineering as they relate to planning and subdivision design and control; ability to maintain confidentiality; ability to organize, prioritize, and communicate community development work plans; develop goals, policies, plans and procedures related to management of the department and development projects; ability to interpret and analyze technical and statistical information to prepare and present technical oral and written reports; ability to use standard office equipment including related hardware and software; ability to communicate effectively with governing bodies, the public, and developers; ability to establish and maintain professional working relationships with employees, officials, other agencies and the general public. PHYSICAL DEMANDS This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, frequently requires speaking or hearing and repetitive motions and occasionally requires using hands to finger, handle or feel, reaching with hands and arms and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a quiet location (e.g. library, private offices). SPECIAL REQUIREMENTS Valid driver's license. SELECTION GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. CITY OF ARDEN HILLS IS AN EQUAL OPPORTUNITY EMPLOYER ___________________________________________________________________ NON-DISCRIMINATION POLICY The City of Arden Hills does not discriminate on the basis of handicapped status in the admission or access to or treatment or employment in its programs and activities. ______________________________________________________________ Page 1 of 2 CONSENT ITEM – 8Q MEMORANDUM DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Lucas J. Miller, Assistant Public Works Director David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: 2025 Street Maintenance Program – Reclamite Streets Budgeted Amount: Estimated Amount: Funding Source: $272,500 $65,709 Street Maintenance Fund Council Should Consider Motions to approve, table, or deny the following: • Cooperative Agreement and Cost Share between Ramsey County and Arden Hills in the amount of $65,709 for the Reclamite portion of the 2025 Street Maintenance Program project. Background/Discussion Following up to the weekly admin update to Council in February, the opportunity to partner with Ramsey County on the Reclamite portion of the Street Maintenance for 2025 in broken down within the Ramsey County Cooperative Agreement with Arden Hills (Attachment B). This was opportune, considering this scope of maintenance is not offered by the Coon Rapids JPA, which Arden Hills participates in yearly, and this partnership with Ramsey County would still give Arden Hills a better chance at competitive pricing with the economy of scale by partnering with a larger project using the same street maintenance method and product. Outlined within Attachment A, the Reclamite maintained streets that are proposed are: Arden Oaks Dr, Arden Oaks Ct, Old Snelling Ave, Cummings Ln, Jerrold Ave, Edgewater Ave, Glen Paul Ave and Prior Ave. Staff selected these streets for street maintenance with Reclamite due to the recommended application of this product being in the third or fourth year of life of a new roadway. These streets were all resurfaced between 2021 and 2022, making it the ideal time for this type of street maintenance and is in line with Arden Hills’ 6-year Street Maintenance Cycle rotation. Page 2 of 2 City Staff has worked with Ramsey County Staff throughout the design phase and have reviewed the plans and specifications and recommends that Council approve the Cooperative Agreement and Cost Share as outlined in Attachment B. A bid date is not yet finalized but is expected to take place in April with the street maintenance taking place during the early part of the summer months. Assuming the pricing is in line with engineer’s estimate, Staff would proceed with the work along with Ramsey County. Budget Impact The 2025 Operating Budget includes funding in the amount of $275,000 for the proposed work under the 2025 Street Maintenance Program and other annual costs related to resurfacing, such as the internally led trail paving project and the JPA Seal Coating program with Coon Rapids. The projected final costs are as follows: • JPA estimated cost is approximately $203,963 • PW in-house paving estimated cost is approximately $6,475 • Reclamite Project with Ramsey County-Estimate is $65,709 Total projected cost for 2025 Street Maintenance is approximately $276,147, which is projected to be $3,647 over budget. Attachments Attachment A: Reclamite Street Maintenance Map Attachment B: Ramsey County Cooperative Agreement & Cost Share PW 2025-03 Page 1 of 5 Agreement PW2025-03 RAMSEY COUNTY COOPERATIVE AGREEMENT WITH THE CITY OF ARDEN HILLS FOR Construction of Reclamite Treatment on Various County and City Roads P8108 Total Project Cost: $278,660.00 City of Arden Hills Cost: $65,709,00 Attachments: A- Project Location Map B- Engineers Estimate This Agreement is between the City of Arden Hills, a municipal corporation ("City") and Ramsey County, a political subdivision of the State of Minnesota, ("County") for the application of reclamite asphalt rejuvenator on various roadways, as shown on Attachment A (“Project”). RECITALS 1. The Project is identified in Ramsey County’s 2025 – 2029 Transportation Improvement Program. AGREEMENTS 1. Responsibility for Design Engineering 1.1. The County will prepare plans, specifications, and proposals for the Project. 1.2. Plans for the Project showing proposed construction will be presented to the City and will be on file at Ramsey County Public Works Department. 1.3. Any costs associated with Project revisions after the completion of plans and specifications will be paid for by the party requesting the revisions. Revisions are subject to approval by the County. 2. Procurement and Award of Contract 2.1. The County will take bids in accordance with state law and County procedures. PW 2025-03 Page 2 of 5 2.2. The County will prepare an abstract of bids and a cost participation summary based on the lowest responsible bidder’s proposal, and will provide the same to the City. 2.3. The County will request the City’s concurrence to award a contract to the lowest responsible bidder. 2.4. The County will award a contract, and pay the contractor from the State Sales Tax, and local funds identified for the Project. 3. Responsibility for Construction Engineering 3.1. The County shall perform or contract the performance of the construction engineering for all elements of the Project at no cost to the City 4. Project Costs 4.1. A list of the construction pay items and percentages of City funding responsibility as well as the total estimated City Project cost is attached as Attachment B. Quantities and unit prices in Attachment B are estimates. Actual costs shall be based on the contract unit prices and the quantities constructed. 4.2. Design Engineering Costs 4.2.1. The County will cover all design engineering fees for this project. 4.3. Construction Engineering Costs 4.3.1. The City shall pay the County a construction engineering fee equal to 12% of the City’s share of the items identified in Attachment B. 4.3.2. Construction engineering shall be calculated based on the final contract quantities and unit prices. 5. Payment Schedule 5.1. The County will invoice the City for construction costs incurred on a monthly basis or as determined by the payment schedule for the contractor. 5.2. Construction engineering will be invoiced at the time of substantial project completion, as determined by the County. 5.3. Payment will be made within 30 days of receipt of an invoice. PW 2025-03 Page 3 of 5 6. Ownership and Maintenance Responsibility for Project Elements 6.1. Ownership and Maintenance Responsibility of the Roadway 6.1.1. The County will own and maintain the roadway and associated roadway elements location within the County Right of Way, except as detailed below. 6.1.2. The City will own and maintain the sidewalk, including snow removal and sidewalk panel replacement. 7. The City grants the County temporary construction permits over all City owned rights- of-way and property within the limits of the Project for use during construction at no cost to the County. 8. The City and County shall indemnify, defend, and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney’s fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents, or employees, in the execution, performance, or failure to adequately perform the indemnifying party’s obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. 9. This Agreement shall remain in full force and effect until terminated by mutual agreement of the parties. THE REMAINDER OF THIS PAGE IN INTENTIONALLY BLANK. CITY OF Arden Hills, MINNESOTA By: _______________________________ Date:_______________________ Mayor By: _______________________________ Date:_______________________ Director of Public Works Approved by the Office of Financial Services: By: _______________________________ PW 2025-03 Page 4 of 5 Approved as to Form: By: _______________________________ City Attorney PW 2025-03 Page 5 of 5 RAMSEY COUNTY, MINNESOTA _________________________________ Date: ____________________________ Ling Becker, County Manager Approval recommended: _________________________________ Brad Estochen, Ramsey County Engineer Public Works Department Approved as to form: _________________________________ Assistant County Attorney ATTACHMENT A PROJECT LOCATION MAP Application of Asphalt Rejuvenator on Various Roads Ramsey County Department of Public Works 1425 Paul Kirkwold Drive Arden Hills, Minnesota 55112 SEGMENT A SEGMENT D SEGMENT C SEGMENTS F, G, H, I SEGMENT B SEGMENT E SEGMENTS J, K SEGMENTS L, M Ramsey County Public Works 2025 Rejuvenator Project - P8108 ENGINEERS ESTIMATE QUANTITY COST QUANITY COST 1 2021.501 MOBILIZATION LUMP SUM 1 $2,500.00 0.79 $1,975.00 0.21 $525.00 $2,500.00 2 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 15 $275.00 10 $2,750.00 5.0 $1,375.00 $4,125.00 3 2355.604 EMULSIFIED MALTENE-BASED REJUVENATING AGENT SQ YD 209,228 $1.25 164,317 $205,396.25 44,911 $56,138.75 $261,535.00 4 2563.601 TRAFFIC CONTROL LUMP SUM 1 $3,000.00 0.79 $2,370.00 0.21 $630.00 $3,000.00 5 2563.613 PORTABLE CHANGEABLE MESSAGE SIGN UDAY 60 $125.00 60 $7,500.00 $0.00 $7,500.00 $219,991.25 $58,668.75 278,660.00$ Construction Engineering Costs $7,040.25 Total $65,709.00 Attachment B Bid Item No. MnDOT Item No.Item Description UNITS TOTAL QUANTITY RAMSEY COUNTY CITY OF ARDEN HILLSUNIT PRICE ITEM TOTAL Page 1 of 1 DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director SUBJECT: Public Hearing Regarding the 2025-2029 Capital Improvement Plan (CIP) for the Issuance of General Obligation CIP Bonds Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Holding the required Public Hearing regarding the 2025-2029 Capital Improvement Plan for the Issuance of General Obligation CIP Bonds Background At the February 10, 2025 Regular Council Meeting, the City Council adopted Resolution 2025- 018 Providing for the Issuance and Sale of General Obligation CIP Bonds. Stacie Kvilvang from Ehlers, the City’s Municipal Advisor, will be presenting on the Five-Year (2025-2029) Capital Improvement Plan. Attachments Attachment A: Five-Year (2025-2029) Capital Improvement Plan PUBLIC HEARING – 10A MEMORANDUM BUILDING COMMUNITIES. IT’S WHAT WE DO. Prepared by: Ehlers 3060 Centre Pointe Drive Roseville, Minnesota 55113 March 10, 2025 FIVE–YEAR CAPITAL IMPROVEMENT PLAN FOR ISSUANCE OF GENERAL OBLIGATION CIP BONDS: City of Arden Hills, Minnesota 2025–2029 City of Arden Hills, Minnesota Five-Year Capital Improvement Plan for Bond Issuance 1 I. INTRODUCTION ________________________________________________ 2 II. PURPOSE ______________________________________________________ 2 III. PLANNING PROCESS ____________________________________________ 2 IV. PROJECT SUMMARY ____________________________________________ 4 V. FINANCING ____________________________________________________ 7 VI. PLAN CONTINUATION ___________________________________________ 8 APPENDIX A _______________________________________________________ 9 APPENDIX B _______________________________________________________ 10 TABLE OF CONTENTS City of Arden Hills, Minnesota Five-Year Capital Improvement Plan for Bond Issuance 2 I. INTRODUCTION In 2003, the Minnesota State Legislature adopted Minnesota Statutes, Section 475.521 (the “CIP Act”), which allows municipalities to issue bonds under a Capital Improvement Plan (the “CIP”) without a referendum requirement (except for the “reverse referendum” as described below). The CIP Act applies to specific capital improvements, including city halls, public works, and public safety facilities. The 2005 Legislature added towns to the meaning of a municipality, as well as libraries and town halls to the meaning of a capital improvements. Throughout this plan, the term “Capital Improvement” refers only to those improvements identified in the CIP Act, as summarized above. Capital expenditures for other public improvements in the City of Arden Hills, Minnesota (the “City”) will be financed through other means identified in their annual budgeting process and are not governed by this plan. II. PURPOSE A Capital Improvement, as defined in the CIP Act, is a major expenditure for the acquisition or betterment to public lands, buildings, or other improvements used as a city hall, town hall, library, public safety, or public works facility, any of which have a useful life greater than five years. For the purposes of the CIP Act, Capital Improvements do not include light rail transit or related activities, parks, road/bridges, administrative buildings other than a city or town hall, or lands for those facilities. As identified by the CIP Act, a CIP is a document designed to anticipate Capital Improvement expenditures over at least a five-year period so that they may be acquired, constructed, and/or installed in a cost-effective and efficient manner. The CIP must set forth the estimated schedule, timing, and details of specific Capital Improvements by year, together with the estimated cost, needs for improvement, and sources of revenue to pay for the improvement. The City believes the capital planning process is an essential element of responsible fiscal management and engages in adoption of an updated five-year plan for city- wide capital expenditures annually as part of its budgeting process. Major capital expenditures can be anticipated and coordinated to minimize potentially adverse financial impacts caused by the timing and magnitude of capital outlays. As potential expenditures are reviewed, the City considers the benefits, costs, alternatives, and impacts on operating expenditures. This coordination of capital expenditures is important to the City in achieving its goals of adequate physical assets and sound fiscal management. City of Arden Hills, Minnesota Five-Year Capital Improvement Plan for Bond Issuance 3 III. PLANNING PROCESS The City Council annually reviews its capital expenditures according to their priority, fiscal impact, and available funding as part of its budgeting process. The City assembles the specific capital expenditures to be undertaken within the next five years. The City Council prepares a plan based on the available funding sources. From this information, a preliminary plan is prepared for public discussion. Changes are then made based on that input, and a final plan is established. Over the life of the plan, once the funding becomes available the specific capital expenditures can be made as part of individual project approvals. In subsequent years, the process is repeated as expenditures are completed and new needs arise. Since this CIP calls for general obligation bonds to finance certain Capital Improvements (“CIP Bonds”), the City Council must follow an additional set of procedures. The City may adopt a CIP specifically for those Capital Improvements and address the factors identified within the CIP Act. This CIP is designed to supplement the City’s established process. The City Council must hold a public hearing regarding issuance of the CIP Bonds to obtain public comment on the matter. Notice of such hearing must be published in the official newspaper of the municipality at least 14, but not more than 28 days prior to the date of the public hearing. In addition, the notice may be posted on the City’s official website. The City Council must approve the sale of CIP Bonds by a 3/5ths vote of its membership. However, issuance of CIP Bonds is also subject to reverse referendum: if a petition is signed by voters equal to at least five percent of the votes cast in the City in last municipal general election and is filed with the City Clerk within 30 days after the public hearing, the CIP Bonds may not be issued unless approved by a majority of voters voting on the question of issuing the obligations. Further, the maximum debt service in any year on all outstanding CIP Bonds is 0.16% of the estimated market value of property in the City, using the market value for the taxes- payable year in which the bonds are issued. After the CIP has been approved and general obligation bonds have been authorized, the City collaborates with its municipal advisor to prepare a bond sale and repayment schedule. Assuming no petition for a referendum is filed, the bonds are sold, and when proceeds from the sale of the bonds (and any other identified revenue sources) become available, prior qualifying expenditures for specified Capital Improvements can be reimbursed and new expenditures made. City of Arden Hills, Minnesota Five-Year Capital Improvement Plan for Bond Issuance 4 IV. PROJECT SUMMARY The expenditures to be undertaken with this CIP for the years 2025 to 2029 are limited to those listed in Appendix A. All other foreseeable capital expenditures within the City government will come through other funding sources as identified within the City’s annual budgeting process. The CIP Act requires the City Council to consider eight factors in preparing the CIP and authorizing general obligation bonds. 1. Condition of the City’s existing infrastructure, including projected need for repair or replacement. 2. Likely demand for the proposed improvement(s). 3. Estimated cost of the proposed improvement(s). 4. Available public resources. 5. Level of overlapping debt in the City. 6. Relative benefits and costs of alternative uses of funds. 7. Operating costs of the proposed improvement(s). 8. Alternatives for providing services most efficiently through shared facilities with other cities or local governments. The City has considered the eight points as they relate to the project identified in Appendix A and more thoroughly defined below through the issuance of CIP Bonds. Conditions of City Infrastructure and Need for the Project The City has a joint Fire Department (Lake Johanna Fire Department) (“LJFD”) with the cities of North Oaks and Shoreview. The LJFD currently has three (3) fire stations servicing the member cities. As these facilities continue to age and the demands for programs and services evolve, the participating cities must maintain and renovate the existing grounds and buildings and/or acquire or build new facilities. To evaluate these needs, the participating cities and LJFD regularly reviews both the conditions of its facilities as well as the changing needs for, and mandates placed upon, its activities and services. In 2018, consistent with this effort, the participating cities and LJFD engaged Buetow 2 Architects to complete a long-range planning study for a new fire station to replace the existing Fire Station 4 (“Study”). Based on the Study, the participating cities and LJFD identified the need to build a new fire station to meet the needs of the fire fighters and the cities served by the LJFD. The Study identified:  The existing Fire Station No. 4 does not provide appropriate site area to be able to expand to meet the needs of the cities, specifically to accommodate City of Arden Hills, Minnesota Five-Year Capital Improvement Plan for Bond Issuance 5 (i) a full-time staff and sleeping quarters; (ii) larger trucks, (iii) training rooms; and health/wellness facilities and reporting rooms; (iv) enough space to store modern firefighting apparatuses; (v) decontamination space; (vi) adequate parking; (vii) outdoor space for fire fighters; (vii) lack of separation between apparatus bays and living spaces; and (viii) no staging area for trailers or equipment.  The new facility will be able to allow the other two stations to gain space by moving some of their equipment to it and move administrative offices from Station 3, thus freeing up space there to convert existing offices to sleeping quarters.  The new facility will improve the capability of the City to support the health and well-being of firefighters, which will both improve the quality of life for firefighters and enhance City services; and.  By relocating and constructing a new Fire Station No. 4, the City will continue to provide high-quality services and response times. Demand for the Project Like all municipalities, the City must deliver services that provide for the health, safety, and welfare of its residents and staff. To best serve the community and complete their responsibilities both efficiently and safely, City staff need adequate equipment and facilities. The existing Station 4 is unable to effectively meet current and future operational needs. In the response to these demands and to better meet the expected service levels of the member cities and fire fighters, the participating cities decided to construct a new Fire Station 4, as the most efficient and effective option. The new Station 4 will provide long-term solutions to meet the demands, both current and future, of the participating cities and LJFD. Estimated Cost of the Project The overall project is preliminarily estimated to cost up to $24,000,000 inclusive of construction and soft costs. The City’s proportionate share of this is anticipated to be $4,425,000. Construction contracts are anticipated to be awarded in February 2025. The final bonding amount, not to exceed $4,680,000, will be subject to City Council approval after contracts are approved for the project. City of Arden Hills, Minnesota Five-Year Capital Improvement Plan for Bond Issuance 6 Availability of Public Resources To effectively and reasonably support the costs of the projects, the City determined to finance the project through the issuance of general obligation bonds. Given the cost of the proposed project, however, debt will be necessary to preserve sufficient operating and capital reserves for the City. Level of Overlapping Debt Taxing District 2023/24 Adjusted Taxable Net Tax Capacity In City (%)Total GO Debt City Share Ramsey County 868,599,789.00$ 2.5026% 170,500,000$ 4,266,933$ ISD No. 621 156,521,339 13.4110% 153,315,000 20,561,075 ISD No. 623 104,387,430 0.7154% 167,200,000 1,196,149 Metropolitan Council 6,313,906,529 0.3443% 159,410,000 548,849 $26,573,005 Overlapping Debt Total Share of Overlapping Debt Relative Costs and Benefits of Alternative Uses of the Funds The space limitations within Station 4 and land it sits on, its age and the desire for increased operational efficiencies drive the need for this project in the City. The participating cities and LJFD did explore alternatives such as renovation and expansion of the existing facility but determined this would not fully meet its needs. Operating Costs of the Proposed Improvements Moving forward with a full-scale replacement facility will provide the space and functionality necessary to sustain fire operations for more than 50 years. The proposed facility includes several long-term operating cost savings measures, including (i) the use a variety of energy efficient materials and upgrades to the lighting and HVAC systems; (ii) climate-controlled storage for essential equipment and vehicles, which will reduce repair and replacement costs; (iii) provide a safer and healthier workplace for firefighters and reduce costs associated workplace injuries and lost time; and (iv) enhance response time and improve communication and training. Options for Shared Facilities with Other Local Governments The facility is a shared facility with its member cities of the LJFD. City of Arden Hills, Minnesota Five-Year Capital Improvement Plan for Bond Issuance 7 V. FINANCING The total amount of proposed expenditures under this CIP is up to $105,000,000. If these expenditures are to be funded, that amount of money is anticipated to be generated through the sale of general obligation CIP Bonds within the identified five- year period. The anticipated bond size of $4,680,000 is based upon funding the City’s proportionate share of the estimated hard and soft costs identified for the project, plus estimated issuance costs, capitalized interest and contingency and may be issued in one or more series of bonds, at one time or from time to time. Principal and interest on the CIP Bonds will be paid through a combination of property tax levy and franchise fees and current estimates of size and repayment of the CIP Bonds under consideration is shown in Appendix B. In financing the CIP, two significant statutory limitations apply: 1. Under Chapter 475, with few exceptions, cities cannot incur debt in excess of 3% of the assessor’s estimated market value (EMV) for the city. As noted in the table below, the City’s debt subject to this requirement, including the proposed CIP Bonds, is within the required threshold: Assessor's Estimated Market Value 1,844,682,400 Multiply by 3% 0.03 Statutory Debt Limit 55,340,472 Less: Debt Paid Solely from Taxes 0 Less: Proposed Bond Issue(s)(4,680,000) Unused Debt Limit 50,660,472 Net Debt Limit 2. A separate limitation under the CIP Act is that, without referendum, the total amount of principal and interest in any single year payable on all CIP Bonds issued by the City cannot exceed 0.16% of the total estimated market value in the municipality. In the City, that maximum annual debt service amount is $2,951,492 for pay 2025. The highest annual principal and interest payments on the proposed Bonds to be issued under this CIP are estimated to be approximately $421,000. As such, debt service on the CIP Bonds will be within the annual limits under the CIP Act. City of Arden Hills, Minnesota Five-Year Capital Improvement Plan for Bond Issuance 8 Assessor's Estimated Market Value 1,844,682,400 Multiply by 0.16% 0.16% Statutory Debt Limit 2,951,492 Less: Existing Debt Service Subject to the Limit 0 Less: Proposed Bond Issue (421,248) Unused Debt Limit 2,530,244 CIP Bonds Debt Service Limit VI. PLAN CONTINUATION This CIP will be reviewed annually by the City Council using the process outlined in this document. Through annual amendment, the City Council reviews proposed expenditures, makes priority decisions, and seeks funding for those expenditures it deems necessary for the City. If deemed appropriate, the City Council should prepare an update to this CIP for future CIP Bond issuance. City of Arden Hills, Minnesota Five-Year Capital Improvement Plan for Bond Issuance 9 APPENDIX A Plan Project Costs Year Project Amount 2025 Fire Station $4,680,000 2026 None Anticipated - 2027 None Anticipated - 2028 None Anticipated - 2029 None Anticipated - Total $4,680,000 Project Costs Proposed CIP Bond Issues Year Amount 2025 $4,680,000 2026 - 2027 - 2028 - 2029 - Total $4,680,000 Proposed CIP Bond Issues Note: The amounts and timing of these proposed CIP Bond issues may change at the discretion of the City Council. City of Arden Hills, Minnesota Five-Year Capital Improvement Plan for Bond Issuance 10 VII. APPENDIX B Proposed CIP Bond Issue: City of Arden Hills, Minnesota Five-Year Capital Improvement Plan for Bond Issuance 11 Page 1 of 3 DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: Joua Yang, Finance Director SUBJECT: Adopting Resolution 2025-028 Approving the 2025-2029 Capital Improvement Plan (CIP ) and Approving the Issuance of Capital Improvement Plan Bonds Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following:  Resolution 2025-028 Approving the 2025-2029 Capital Improvement Plan and Approving the Issuance of Capital Improvement Plan Bonds Background In 2024, the City Council held an Open House with residents and discussed at length, the cost and financing options for the new Lake Johanna fire station, with the construction of the new station anticipated to begin in the spring of 2025. The City Council adopted an Electric Franchise Fee Ordinance with Xcel Energy (Northern States Power Company) on October 28, 2024 for the collection of franchise fees in order to finance the new fire station. On December 9, 2024, the City Council adopted the 2025-2029 CIP budget which included franchise fee assumptions of $435,000 annually to offset debt service for the new fire station. At the February 10, 2025 Regular Council Meeting, the City Council adopted Resolution 2025 - 018 Providing for the Issuance and Sale of General Obligation CIP Bonds in an amount of $4,680,000 for 15 years to cover the City’s proportionate share of the estimated $24M of construction costs. The annual debt service payments are anticipated to be approximately $420,000 annually with the bond proceeds expected to be available on May 20, 2025. The Lake Johanna Fire Department had their bid opening on January 30, 2025 for the construction and project totals and the City’s proportionate share will likely be reduced through this process based on the final numbers. Staff will work with Ehlers to incorporate the updated bond amount into the Official Statement, the formal disclosure document of terms and features of the bond. NEW BUSINESS – 11A MEMORANDUM Page 2 of 3 Capital Improvement Plan Bonding In 2003, the Minnesota State Legislature adopted Minnesota Statutes, Section 475.521 (the “CIP Act”), which allows municipalities to issue bonds under a Capital Improvement Plan (the “CIP”) without a referendum requirement (except for the “reverse referendum” as described below). The CIP Act applies to specific capital improvements, including city halls, public works, and public safety facilities. To issue bonds under the CIP Act, the City Council must follow an additional set of procedures, which includes a public hearing on a Five-Year (2025-2029) Capital Improvement Plan and the plan of finance. The public hearing notice was to issue CIP bonds in an amount not to exceed $4,680,000, even though staff anticipates this amount will be reduced based upon the construction bids received. Below is the bonding schedule of events, with the public hearing on the CIP held today. After consideration and approval of the CIP and plan of finance by at least a 3/5th vote of the Council, the issuance of the bonds is subject to a 30-day reverse referendum period. During this time, if the City receives a petition requesting a vote on the issuance of the bonds from at least 5% of the voters in the last general election, then a question regarding the issuance would need to be presented at a special election. It should be noted that the question on the ballot would be if the city should issue this type of bond (CIP bond) to finance the project or use cash, not on the project itself. If this occurs, the City could choose to: 1. Place the issue on a special election (likely wouldn’t work with timing needed for the funds) 2. Issue another type of bond which isn’t subject to reverse referendum; or 3. Use cash Action Date Purpose Public Hearing on CIP March 10, 2025 Allows voters the ability to comment and ask questions related to the bond issuance. Reverse Referendum Period Ends April 11, 2025 Allows voters to contest via petition (5% of votes). Official Statement Mid-April Ehlers provides to City Council the formal disclosure document which describes the terms and features of the bonds to be sold to investors. Rating Call with S&P Week of April 21st Rating agency assigns a bond rating to the sale and provide judgement of the City’s overall credit. Sale of Bonds April 28, 2025 Ehlers solicits bids and proposals for the sale of City’s bonds. Closing on Bond Proceeds May 20, 2025 Ehlers coordinates with the City and K&G on closing documents and wiring of funds. Page 3 of 3 Historically, cities have not received petitions for these types of projects due to the need and outreach completed by cities. Staff is of the opinion that there has been adequate community outreach regarding the need and costs of the project. Attachments Attachment A: Resolution 2025-028 Approving the 2025-2029 Capital Improvement Plan and Approving the Issuance of Capital Improvement Plan Bonds 1 AR200-22-1008751.v3 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-028 RESOLUTION APPROVING A CAPITAL IMPROVEMENT PLAN AND APPROVING THE ISSUANCE OF CAPITAL IMPROVEMENT PLAN BONDS BE IT RESOLVED by the City Council (the “Council”) of the City of Arden Hills, Minnesota (the “City”) as follows: Section 1. Background. 1.01. The City is authorized under Minnesota Statutes, Chapter 475, as amended (the “Act”), including Minnesota Statutes, Section 475.521, as amended (“Section 475.521”) to prepare a capital improvement plan and carry out programs for financing certain capital improvements, and to issue general obligation bonds to finance the cost of capital improvements described in the plan. 1.02. Before the approval of the plan and issuance of any general obligation bonds under the Act, the City is required to hold a public hearing on the plan and issuance of the bonds. 1.03. Pursuant to Section 475.521, the City has caused to be prepared a five-year capital improvement plan (the “Plan”), which describes certain capital improvements in the City for the years 2025 through 2029. 1.04. The City has determined that it is in its best interests to provide for the issuance and sale of capital improvement plan bonds pursuant to the Act, including Section 475.521, in an aggregate principal amount not to exceed $4,680,000, to finance the capital improvements set forth in the Plan including to finance the City’s proportionate share of the construction and equipping of a new fire station within the City (the “Capital Improvements”). 1.05. On this date, the Council held a public hearing on the Plan and the issuance of the bonds, after publication in the City’s official newspaper of a notice of public hearing at least 14 days but no more than 28 days before the date of the public hearing. Section 2. Plan Approved. 2.01. The Council finds that the Capital Improvements set forth in the Plan will serve the interests of the City as a whole. 2.02. The Plan is approved in the form on file in City Hall. 2.03. Pursuant to Minnesota Statutes, Section 462.356, subd. 2, the Council, by at least three- fifths vote of all of its members, finds that the Plan and the Capital Improvements to be financed with the bonds do not impact and do not have a relationship to the City’s comprehensive plan; the Plan and the Capital Improvements are consistent with the City’s comprehensive plan; therefore, the Council dispenses 2 AR200-22-1008751.v3 with the requirements of Minnesota Statutes, Section 462.356, subd. 2 relating to planning commission review of the Plan and the Capital Improvements. Section 3. Authorization. 3.01. It is hereby found, determined and declared that the City should issue its General Obligation Capital Improvement Plan Bonds, Series 2025A (the “Bonds”) in the maximum aggregate principal amount of $4,680,000, pursuant to the Act, including Section 475.521, in order to finance the Capital Improvements under the Plan, including financing the City’s proportionate share of the construction and equipping of a new fire station within the City and related financing costs. 3.02. If a valid petition requesting a vote on the issuance of the Bonds, signed by voters equal to 5% of the votes cast in the last municipal general election, is filed with the City Clerk within 30 days after the date of the public hearing, the City may issue the Bonds only after obtaining approval of a majority of voters voting on the question at an election. 3.03. City staff are authorized and directed to take all other actions necessary to carry out the intent of this resolution. The motion for adoption of the foregoing resolution was duly seconded by Member ________, and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Approved this 10th day of March, 2025, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS, MINNESOTA Mayor ATTEST: City Clerk Page 1 of 1 NEW BUSINESS – 11B MEMORANDUM DATE: March 10, 2025 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Adopt-A-Park Application – Shoreview/Arden Hills Rotary Club for Floral Park Budgeted Amount: Actual Amount: Funding Source: $4,500 $500 Parks – 101-45200-44030 Council Should Consider Motions to approve, table, or deny the following: • Approving the Resolution 2025-029 Accepting the Adopt-A-Park Application from Arden Hills/Shoreview Rotary Club for Floral Park through 2025 and 2026. Background/Discussion The Arden Hills/Shoreview Rotary Club has applied to adopt Floral Park for 2025 and 2026 (Attachment A). If Council so chooses, Attachment B is Resolution 2025-029, which will approve that Floral Park will be adopted by the Arden Hills/Shoreview Rotary Club for that timeframe and work will be coordinated as stated within the resolution. A list of Volunteer Projects has been prepared by a resident volunteer that has worked in Floral Park for a number of years. He has a prepared a list of priority items that the Arden Hills/Shoreview Rotary Club can help achieve over these two years. The goals have been outlined within the list in Attachment C and on the Floral Park Map shown in Attachment D. An Adopt-A-Park sign would be placed at the entrances of Floral Park, similar to what is shown in Attachment E examples, if Council so chooses to approve the resolution. Attachments Attachment A: Rotary Club Application Attachment B: Resolution 2025-029 Attachment C: List of Volunteer Projects Attachment D: Floral Park Maps Attachment E: Adopt-A-Park Sign Examples To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2025-029 A RESOLUTION ACCEPTING ADOPT-A-PARK APPLICATION WHEREAS, Arden Hills (“City”) is authorized to allow volunteer term limits within a city park and WHEREAS, the following entity has offered to contribute volunteers set forth below to the city: Name of Volunteer Location Volunteer Term Shoreview/Arden Hills Rotary Floral Park 2 Years- 2025/2026 WHEREAS, all such volunteers have been contributing to assist the City in the establishment and operation of parks and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the volunteer term offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, THAT: 1. The volunteer term described above is accepted and shall be used to establish cleaning and general maintenance of natural resources, facilities either alone or in cooperation with others, as allowed by law. 2. The City Clerk is hereby directed to issue a copy of the executed Resolution 2025-029 to the volunteer acknowledging the City’s receipt of the volunteer’s application and volunteer waiver form. 3. That Public Works is directed to assist with providing appropriate hand-tools and supplies to complete clean up tasks and maintenance as coordinated with the Public Works Leadership Team. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF MARCH 2025. _______________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk FLORAL PARK VOLUNTEER PROJECTS 2025 1 Floral Park Volunteer Projects 2025 Thursday, February 20, 2025 George Kruse Dan Dietz Spring Clear gardens of winter vegetation. Take dead seed stalks to east Xcel easement. Best done prior to first emersion of spring bulbs, or after bloom and flowers have dropped. We usually wait until after the bloom of bulbs in G2 where most of the bulbs are planted to allow insects and small animals to continue to winter under the leaf cover. Burdock removal Project (late May): • Dig up second year burdock. (This early in season too many, too small.) (gloves, spade) • Pulling plants is best done in the spring when soil is moist. • Plants can be thrown off trail to decompose. Garlic Mustard Removal Project (late May?): • Identify large plots, dig out and strain out roots. There are many such areas throughout the park along trails. • Tools: gloves, fork, four prong hoe, spade, paper grocery bag. Garden #1 (dogwoods, sunflowers, Susan’s): • Cut and remove dead plant stalks. Save dogwoods (3). • Define natural garden border (currently 3- to 4-inch-wide shallow chip or mulch filled trench) • Rake off leaves and take to compost pile. • Tools: stiff rakes, loppers, cape cod weeder, hedge shears, four-pronged hoe, leaf blower, canvass tarp. Garden #2 (spring bulbs), early spring: • Cut and remove dead plant stalks • Rake off leaves. Be careful for spring plants. • Define natural garden border (currently 3- to 4-inch-wide shallow chip or mulch filled trench) • Clear/Clean butterfly pool. Rinse out pool a couple of times to get rid of old sediment and dead algae. Rebuild sides of pool, if necessary, where rocks have fallen off. Bottom of pool should be just one level of rocks. • Turn over north end bulb garden, add compost and replant with large bulb plants like tulips, then layer with medium sided and finally small (daffodils, Siberian iris, ???) • Thin out blackeyed-susan’s and sunflowers. • Tools: gloves, spade, rake, hand spade, lopper, shears. Garden #3 (cup flowers), early spring: • Cut and remove dead plant stalks FLORAL PARK VOLUNTEER PROJECTS 2025 2 • Thin out Cup Flower plants • Define natural garden border (currently 3- to 4-inch-wide shallow chip or mulch filled trench) • Rake off leaves and take to compost pile. • Tools: rake, lopper, hand lopper, spade , shears. Garden #4 (milkweed and compost), spring/summer: • Turn over compost (spade) • Remove brush pile (lopper, saw) • Pull/cut buckthorn saplings. o Requires a sturdy lopper and/or the brush puller. • Plant ferns o Tools: rake and spade Garden #5 (fern garden, early spring): • Pull/cut buckthorn saplings. • Crab apple tree. Inspect and trim if necessary. Area beneath tree should be clear and free of buck thorn, burdock and wild raspberries. Trimming best done before last threat of frost to minimize insect threat to new trimming wounds on tree. o Tools: lopper and/or the brush puller, spade, ladder. Garden #6 (Siberian Iris), early spring/summer: • Clear off leaves. Take to compost pile. • Define natural garden border (currently 3- to 4-inch-wide shallow chip or mulch filled trench) • Plant more iris. Mulch and fertilize. • Tools: sturdy rake, spade, edger. Garden #7 (orange daylilies), spring/summer: • Remove wild raspberries. Pull/cut. o Tools: sturdy leather gloves, hand lopper. • Mulch and fertilize Garden #8: Clear more space for wild sunflowers. Garden #9, Fern alley (daylilies and ferns): • Clear and mulch around daylilies and ferns. • Move large rocks back onto park land at beginning of ferns as landscaping feature (mound of rock) (off new grass area). Rocks were moved from decorative position to off park land for park renovation. o Tools: small canvas tarp (to hold and drag stones) Garden #10: • Plant 6 native tall grasses (big and little bluestem, prairie dropseed, switchgrass) around sign. o Three around each post. o Tools: spade, gloves, mulch, fertilizer. FLORAL PARK VOLUNTEER PROJECTS 2025 3 • Weed around daylilies o where mulched, by steps and immediately under sign and down to Floral Drive curb. o west of mulched area all the way to paved trailhead, along Floral Drive curb. o Tools: gloves, hand lopper, lopper, hoe, spade Garden #11: (proposed) • Plant 7 native tall grasses (big and little bluestem, prairie dropseed, switchgrass) around new tennis court portable bathroom. Four along backside parallel to Floral Drive, three along side parallel to west side. Summer (early) Garlic Mustard Removal Project (park at-large): • Pull plants carefully prior to setting seeds. • Remove plants and dispose of in garbage. Once set, plant seeds will continue to mature after plant itself dies. • Tools: gloves, spade, fork, bags. Summer • Maintain gardens (mostly weeding out creeping Charlie) and garden borders. Fall Burdock Removal Project (park at-large) • Pull large first year and second year burdock. o Insert spade completely, vertically, as close to root as possible. o Grab stalk against spade handle and lever back spade until you hear a “crack”. • Object is to pull entire root, or at least ½ to 2/3 of root. • Spray first year (small) burdock. Best done on humid mornings and turning over leaves to spray undersides (pores open in mornings). Spraying must be done only by city workers! • Tools: gloves, long sleeve shirt, spade, fork. Bird Houses (19) (park at-large) – August to November: • Clean – prior to freeze in order to wash and/or keep out mice by opening up. • Tools: 3” scraper, large squirt bottle (ketchup or syrup), bucket of water, brush, bag (for debris), spray disinfectant. Water, soap, bleach, and water tools are only needed if mice are found nesting in the boxes. Please don’t mix bleach and soap! Garlic Mustard Removal Project (park at-large): • Pull plants carefully prior to setting seeds. Plant not toxic to skin. • Remove plants and dispose of in garbage. Once set, plant seeds will continue to mature after plant itself dies. • Spraying - must be done only by city workers! • Tools: gloves, spade, fork. FLORAL PARK VOLUNTEER PROJECTS 2025 4 Trail maintenance – • add chips to wet sections of trail, • Trail widening by cutting brush to width of three feet, • Pull brush and buckthorn using spade and brush puller. • Tools: gloves, spade, fork, lopper, brush puller, tree girdling tool. Winter Wood duck nesting boxes (5) – November -January: Clean, repair, and re-chip. Box on Colleen/Hamline Pond done best in January or early February while pond is frozen. Access is from Hamline or by pond overflow egress. Home owner has granted access over his land from Colleen. • Box #1: Bridge box • Box #2: Swamp box Trailhead #3 • Box #3: Swamp box by Hamline Trail is serviced by Trista Yont. • Box #4: Pond box in Colleen/Hamline Pond • Box #5: Oak box hung in tree 10 yards to east of Trista’s box. Not currently serviced. Buckthorn Removal Project (park at-large) • seed collecting – pull seed pods off stalks into paper grocery bags. • Buckthorn/brush cutting and removal best done during winter months due to spring wood ticks. • After ground freezes, cut or girdle. • Cut saplings and small trees using loppers and/or small chain saws two inches from ground level . • Girdle large trees and return in early summer/fall to trim suckers. (Hachette, tree girdler) • Treat stumps with herbicide or leave to trim suckers in spring. Plant will eventually die if root stored energy is depleted over spring and summer and not renewed by suckers. Trail maintenance (park at-large): • Brush pile, tree and branch removal • Buckthorn removal (invasive) • Burdock removal (invasive): collect seed pods. • Garlic Mustard removal (invasive) • Repaint trailhead signs (yellow) • Numbered trailheads from the south of the Woodland Trail starting with the o South Trailhead off Floral Park Drive, TH #1; o Bridge Trailhead, TH #2; o Middle Trailhead, TH #3; o Garden Trailhead behind garden #1, TH #4; o Ballfield Trailhead, TH #5; o Hamline Trailhead North, TH #6). FLORAL PARK VOLUNTEER PROJECTS 2025 5 References: Guide-to-forest-understory-revegetation-buckthorn-2024 7 Ways to Effectively Remove Buckthorn [Complete Guide] Garlic mustard | UMN Extension How to Get Rid of Buckthorn: the Best Buckthorn Removal Tips Cleaning and Maintaining Wood Duck Boxes | Ducks Unlimited Birdhouse Maintenance (Why, When, and How) - My Backyard Life