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HomeMy WebLinkAboutCC 08-30-1999 . . . MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING AUGUST 30, 1999 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, Gregg Larson, Paul Malone, and Lois Rem. Absent: None Also present were Public Works Director, Dwayne Stafford; Interim City Administrator, Terrance Post; Associate Planner, Nancy Randall; Thomas J. Moore, Parks and Recreation Director; and Recording Secretary, Lori Rolfson. ADOPT AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to adopt the agenda for the August 30,1999, regular City Council meeting. The motion carried unanimously (5-0). SUMP PUMP INSPECTIONS A. Informational Public Meeting B. Ordinance #314, Sump PlunpS Mr. Stafford explained that the City Council discussed the proposed ordinance change recommendation at its August 9, 1999 meeting. The Public Works Department believes that there are prohibited sump pump connections to the City sanitary sewer lines. These connections cause problems for the Public Works Department, as well as higher residential utility bills for sewer treatment. As directed by the City Council, staff published notice in the City's official newspaper of the informational meeting this evening. Mr. Stafford presented slides explaining the operation and installation of a residential sump pump. Slide #1 explained the basement excavation process to prepare for a sump pump installation. The basement of a home is excavated to a point below the footings and the space is typically filled in with sand. When heavy rains occur, the run-off becomes trapped in the sand area and can leak into the basement of the home. To prevent the water leaking into the basement, many contractors will install drain tile outside the footings, and the water is directed into a sump pump. . . . ARDEN HILLS CITY COUNCIL - AUGUST 30, 1999 2 Slide #2 presented a monthly flow comparison of sewage entering the MCES sewer system. Following heavy rains there is a spike in the monthly flow of sewage into their sewer lines. Some of the flow is infiltration into the system through leaky pipes and manholes. Televising is being accomplished yearly by the Public Works Department to identify this infiltration. However, much of the flow is believed to be from residential sump pump connections. This results in the sewer lines being taxed to capacity and clean water being unnecessarily treated. Water treatment is paid for by the gallon and consequently, the more clean water that runs through the system, the more the City and residents must pay for treatment. Slide #3 depicted a prohibited sump pump connection. In this scenario, the sump pump drain is connected directly to the home's sewer pipes, such as the bathroom, laundry or kitchen sink, or through floor drain, rather than plumbing to the outside of the house. The contractors who install sump pwnps are not as concerned about where the water drains as they are about ensuring a dry basement. Slide #4 depicted a proper sump pump connection. In this scenario, the discharge pipe is run under the floor joists to the outside the wall. When the water is directed outside, it is important that the line extend beyond the basement excavation area to ensure that the water is not circulating back to the sump pump. The proper connection of a sump pump is relatively simple and the materials are inexpensive. Mr. Stafford stated that the sump pump inspections would be accomplished as part of the water meter replacement proj ect, beginning later this year. The intent is not to harass residents for having a prohibited connection. Many residents do not realize that their connections are illegal and the intent is to bring these connections to the attention of the homeowners and provide information on how to properly connect the sump pumps. Mr. Stafford advised that staff recommends the City Council adopt amended Ordinance #314, an ordinance amending Chapter 28, Section 28-114 of the Arden Hills City Code. If adopted, staff will then publish the amended ordinance, which will become effective on the day following publication. Mayor Probst pointed out that the proposed ordinance does not establish the illegality of prohibited sump pump connections, as these connections are already illegal. The intent of the proposed ordinance was to codify the language under which the City can perform inspections and to establish specific penalties for noncompliance. Mayor Probst invited those present to address the City Council on the proposed ordinance. Mr. Don Messerly, 3915 Fairview Avenue, stated that his home currently has two sump pumps. One had been sufficient, however, due to a heavy rain storm in 1994, he tiled the basement and installed an additional sump pump with the correct connection. He stated that this had been a great deal of work and it would have been much easier to simply run the pump drain into the floor drain. He felt that the residents not in compliance should be given a certain amount of time to correct the connections. If the connections are not corrected within the allotted time, then the homeowners should be fined. ARDEN HILLS CITY COUNCIL - AUGUST 30, 1999 3 . Council member Aplikowski stated that she was in support of the amended ordinance. She felt, however, that more time should be allowed to correct their sump pump connections. She asked Mr. Messerly how long it took him to install his new sump pump with the proper connections. Mr. Messerly stated that he had begun the project in the beginning of May and completed it in October. Councilmember Aplikowski did not believe that 30 days would be adequate and suggested a 60-day time limit. Mr. Stafford noted that the work referred to by Mr. Messerly was morc than changing a connection. Councilmember Aplikowski understood this, however, she still felt 30 days would not be enough time and would prefer 60 days. Councilmember Larson stated he too was in support of the ordinance and concurred that the time limit for correction should be extended to 60 days. He also felt the use of the word "may" in the portion of the ordinance which discusses the surcharges should changed to "shall." He felt that it was reasonable to allow the homeowners who must make a change in their current connections an additional 30 days to accomplish this. However, he would preIer for the City to state that it will impose a fine for those who are not in compliance at the end of the 60 days. Council member Rem stated that the staIIpresentation this evening and the handouts were useful. Shc wondered how much the public really knows about the actual content of the ordinance. She noted that the ordinance states the purpose of these requirements was to prevent hazardous public health conditions and significant damage to properties, as well as to prevent the flooding and overloading of the sanitary sewer system. . Councilmember Rem noted that the ordinance discusses surcharges for no more than 12 months. She felt that this would allow homeowners to buy additional time to correct their sump pump connections if they are unable to accomplish this in 30 or 60 days. Mr. Post noted that Cmillcilmember Rem was referring the last paragraph of Subsection C. This paragraph indicated that the maximum charge is not to exceed 12 monthly surcharges. It was initially suggested, as part of the rate stmcture, that the surcharge be set at $100 per month. Therefore, it would be cheaper to correct the prohlem than to pay the surcharges. Councilmember Rem pointed out that this ordinance amendment is not something being done only by the City of Arden Hills. Many other cities inspect residential sump pump connections and require corrections in order to reduce the amount and cost of sewage treatment. Councilmember Malone stated that he supported the amended ordinance and noted that these prohibited connections have been illegal since it was first codified in 1974. With regard to the 30 day time limit, he stated that the City has not strongly enforced these requirements and he believed there are many houses within the City that are in conformance. He stated he would support a 60 day time limit or longer. He suggested the possibility of a 90 day time limit to allow homeowners time to adapt to the new restrictions. He suggested adding an additional clause to the ordinance stating that, as of January 1,2001, the time limit will revert back to 30 days. . Councilmember Rem concurred that a 90 day time limit may be especially useful since the inspections will begin in the fall and winter when there may be seasonal implications. She noted ARDEN HILLS CITY COUNCIL - AUGUST 30, 1999 4 . that the ordinance allows for a resident to hire a State licensed plumber to inspect a home for conformance. Mayor Probst concurred with the suggestion that the 30 day time limit be reinstated and suggested it coincide with the completion of the City's inspection, which may be up to 24 months from the time it starts. Councilmember Larson noted that, ifthe time limit for compliance were to revert back to 30 days as of January 1,2001, the City inspections would have to be completed by September of2000. Mr. Stafford stated that according to the contract, the inspections must be completed by September of 200 1. However, he believed that the work would be completed well before this time. Councilmember Malone suggested that the City allow a 120 day time limit, up to the end of the inspection cycle. At this point, most homes should be in compliance. Once the inspection cycle is completed and the homeowncrs have been given sufficient time to correct their connections, the 30 day time limit should be enforced. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to adopt Ordinance #314, amending Chapter 28, Section 28-114, Arden Hills City Code, with the following amendments to Subsection C: 1. Second paragraph, first sentence, change the number of days from thirty to one hundred and twenty. Second paragraph, after the first sentence add, "After January 1, 2002, if the violation is not corrected vdth thirty (30) calendar days after notice of the violation has been delivered personally or by certified mail to such person, owner, lessee or occupant, the City shall impose a surcharge in the amount directed by the City Council. Change thc word "may" in paragraph two, third and fourth line and paragraph three, third line, to "shall." . 2. 3. The motion carried unanimously (5-0). Mayor Probst stated that the Council was also asked to adopt the Ordinance summary for publication in the City's official newspaper. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to direct staff to publish the ordinance summary to provide legal notice of the adopted ordinance. Sincc the ordinance was only three pages in length, Councilmember Malone asked if it was necessary to publish a summary, or if tile entire ordinance could be published. Mr. Post stated that, with tonight's changes being made to Ordinance #314, it would make sense to publish the ordinance in its entirety_ . Councilmember Larson withdrew his motion to direct staff to publish the ordinance summary with the understanding that staff will publish the ordinance in its entirety_ ARDEN HILLS CITY COUNCIL - AUGUST 30 1999 , 5 . Mayor Probst requested confirmation that, once the ordinance is published, there will be no further public hearing process for this issue. Mr. Post stated that this was correet. . . APPROVAL OF MINUTES A. August 9, 1999 Regular Council Meeting B. August 16, 1999 Council W orksession With regard to the August 9, 1999 minutes, Councilmember Rem stated that the tirst paragraph under item H on page lO needed claritieation as it appeared as though some intormation was missing. Councilmember Malone suggested the tirst sentence of this paragraph be revised to read, "Mr. Fritsinger stated that the City's Building Inspeetor, Dave Scherbel, believed that the City's current Building Code still required significant changes as a result of..." MOTION: Councilmember Malone moved and Couneilmember Aplikowski seconded a motion to approve the meeting minutes of the August 9, 1999 Regular Couneil Meeting, as amended, and the August 16,1999 Couneil Worksession, as submitted. The motion earried unanimously (5-0). CONSENT CALENDAR A. B. C. Claims and Payroll Regular Employee Status, Pam Sweeney, Reeeptionist Ramsey County, Cooperative Agreement, Cleveland Avenue Bridge Reconstruetion With regard to item C of the Consent Calendar, Couneilmember Malone noted that the eost estimates for reeonstruetion of the Cleveland A venue bridge was far less than he had antieipated. Mr. Stafford stated the original estimate of the City's cost participation had been approximately $48,000 and this has been revised to approximately $26,000. MOTION: Councilmember Larson moved and Couneilmember Rem seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come torward and address the Council on any items not already on the agenda. There were no public eomments. UNFINISHED AND NEW BUSINESS A. Planning Cases 1. Case #99-13, Friskies Pet Care Company, 4251 Fernwood Avenue, Site Plan Review, Biofilter . . . ARDEN HILLS CITY COUNCIL - AUGUST 30, 1999 6 Ms. Randall explained that the petitioner was requesting approval of a site plan to allow for a 50 foot by 57 foot biofilter to eliminate odor at the Friskies plant which is located at 4251 Femwood Avenue. The City of Arden Hills has received several complaints from neighbors regarding the odor from the Friskies plant. The Staff investigated their complaints and found that they constituted a nuisance as defined in the City Code. Friskies has evaluated their existing process and other processes for eliminating odor emanating from the plant. Currently, Friskies uses a system of chemicals that neutralize the odor. The problem with the current system is, if they change the ingredients, the chemicals to neutralize the odor must also be modified. Friskies would like to install a biofilter system to neutralize the odors. The biofilter system removes and oxidizes organic gasses from contaminated air by use of beds of wood chips. Billions of indigenous microorganisms, inherent within the wood chips, convert the organic compounds to carbon dioxide and water. These naturally occurring microorganisms consume the offending compounds in a safe, moist, oxygen rich environment. The new biofilter is proposed to be located to the rear side of the existing plant. The majority of the structure will be underground, however, six feet on the east side and two feet on the west side will be above ground, with a six-foot high chain link fence along the top of the structure. The chain link fence is to protect people and animals from entering the biofilter. Staff recommended the chain link fence be open, or earth tone slats be used. The applicant was proposing to add trees to buffer from the City trail and residents. Statf proposed the trees be placed at a 45 degree angle to each other, 12 feet apart. The Planning Commission recommended this tree line be extended further to the south on the west side. The proposed biotilter meets the height, Hoor area ratio, lot coverage, landscape lot area, and setback requirements. The applicant would like the ability to turn a light on for maintenance. The light would be located on the northwest side of the biofilter, facing southeast. The lighting would meet the Zoning Ordinance lighting standard and would only be used for maintenance purposes. There currently is no lighting on the wcst side of the building. Ms. Randall advised that the Planning Commission recommended approval of Planning Case #99-13, Site Plan, to allow for the construction of a 50 foot by 57 foot Biofilter subject to the following conditions: 1. Rice Creek Watershed Approval. ARDEN HILLS CITY COUNCIL - AUGUST 30, 1999 7 . Ms. Randall stated that the Rice Creek Watershed District has since approved the proposed biofilter. 2. Exposed foundation be painted earth tone. 3. Chain link fence be open, or slats be earth toned. 4. Lighting plan approved by Staff prior to installation and the use of the light be limited to maintenance only. 5. Modify the landscape plan with 6 to 8 foot blue spruce trees as proposed by Staff in Exhibit B with the addition of trees extending to the south. 6. Grading plan be approved by the City Engineer prior to the building permit. 7. The applicant monitor the odor to ensure reduction of the odors. The applicant has supplied a letter stating they agree with the conditions of approval. However, the applicant was concerned with condition number seven and how this monitoring must be done. The applicant has agreed to hire a professional odor control consultant to evaluate the biofilter to ensure there is a reduction in odor. Mayor Probst asked how the medium in the biofilter is kept moist during the winter time. Mr. Ken Holla, Friskies Plant Manager, stated that moisture is added to the air as it is discharged. Mayor Probst asked ifthere were any concerns for freezing in the winter time. Mr. Holla stated that freezing was not a concern. . With regard to the plan to install a fence around the biofilter, Councilmember Larson asked what could potentially happen if a person were to get into the biofilter and how deep the medium will be. Mr. Holla stated that the medium will be a four to five feet deep pile of wood chips. The intent of the fence is more to prevent disturbance of the wood chips, which would reduce the effectiveness ofthe biofilter. Mr. Daryl Grove, Friskies Division Environmental Manager, stated that it is possible to walk on the wood chips and agreed that disturbing the wood chips would effect the bacteria and reduce the effectiveness. MOTION: 1. 2. 3. 4. 5. . 6. 7. Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve Planning Case #99-13, Site Plan, to allow for the construction of a 50 foot by 57 foot biofilter, subject to the following conditions: Rice Creek Watershed Approval. Exposed foundation be painted earth tone. Chain link fence be open, or slats be earth toned. Lighting plan approved by Staff prior to installation and the use of the light be limited to maintenance only. Modify the landscape plan with 6 to 8 foot blue spruce trees as proposed by Staff in Exhibit B with the addition of trees extending to the south. Grading plan be approved by the City Engineer prior to the building permit. The applicant monitor the odor to ensure reduction of the odors. . . . ARDEN HILLS CITY COUNCIL - AUGUST 30,1999 8 The motion carried unanimously (5-0). 2. Case #99-11, Aaron and Steve Nelson, 3130 Cleveland Avenue North, Concept Planned Unit Development Mr. Post stated that the City Council received a bench handout which was the most recent site plan from the applicant, showing the addition of an additional County Road D curb cut. Ms. Randall explained that the petitioner was proposing a concept planned unit development for construction of a 13,000 square foot office building, with 7,000 square feet on the main and upper level used for office and 6,000 square feet in the lower level used for storage. The site is currently one of seven sites being reviewed with the development of the proposed Neighborhood Business District. Ms. Randall presented the original site plan which was reviewed by the Planning Commission. The Planning Commission had approved this site plan with five recommendations: 1. Provision of a 30-foot buffer yard from residential property (North and East). In reviewing the Neighborhood Business District, staff recommended a 30-foot minimum setback buffer yard from adjacent residential properties. The applicant is proposing a 20-foot setback to the north. 2. Access ramp on the east side of the building be included only if necessary for normal business operations. The proposed plan shows a 10-foot wide access ramp to the lower level (proposed to be used for storage). Staff had concerns with the ramp being used for vehicle traffic due to its proximity to adjacent residential property. 3. The two parking stalls along the Cleveland Avenue entrance and the direction of the angle parking along the east property line be redesigned. The two parking stalls along the Cleveland A venue entrance may cause a conflict for traffic entering and exiting the property. The parking stalls on the southeast side will have headlights facing residential neighbors. 4. Drive access from County Road D be moved further east, away from the intersection. Access to the parcel is provided by full movement access to County Road D and Cleveland Avenue. The access to County Road D, as shown, may be too close to Cleveland Avenue. With the reconstruction of County Road D, Ramsey County may modify this to a right-in/right-out drive. . . . ARDEN HILLS CITY COUNCIL - AUGUST 30,1999 9 5. Screening from adjacent residential property include both fencing and landscaping. The site plan depicted partial fencing along both the north and east property lines with landscaping. With the final planned unit development the applicant must supply staff with more information regarding the proposed landscaping. The applicant modified the concept plan to incorporate the items discussed at the Planning Commission meeting. The new proposal turns the building and moves the parking lot all to the west side. The building is also being shown as a 6,336 square foot print which increases some of the calculations slightly. The revised plan will still meet the current General Business District standards for height, floor area ratio, lot coverage, and landscape lot area. Access to the parcel from County Road D is shown further back from the intersection. With regard to the Planning Commission's recommendation number one, the new site plan does show a 3D-foot buffer yard setback on the east property line, however, there was still a 20- foot setback to the north. Both proposed plans show a 10- foot wide access ramp to the lower level. The ramp access has been changed to show a sod covered entrance. The applicant was proposing a curb cut showing that there will be the need to drive through that area in order to access the lower level. Staff still believes this may be used for vehicle traffic now or in the future and, due to its proximity to adjacent residential properties, should be eliminated. The applicant was showing 32 parking spaces where 30 spaces are required. The parking does not include the square footage for the lower level which would be used for storage. This parking configuration eliminates the headlights from facing the neighbor to the east. The new layout does, however, face headlights to the north which will need to be well screened. The modified proposal reduced the buffer area between Cleveland Avenue and the parking lot to 19 feet where it was previously proposed at 30 feet. This corner is shown on a 1985 study as a gateway to the City. The proposed 100 square foot pylon sign has been relocated along County Road D. Ms. Randall stated that the applicant had resolved several of the conditions recommended by the Planning Commission. Staff recommended modifying the recommendation approving Planning Case #99-11, concept planned unit development, subj ect to the following conditions: I. Provision of a 3D-foot buffer yard from residential property (north and east). 2. Access ramp on the east side of the building be eliminated. 3. Screening from adjacent residential property include both fencing and landscaping. Mayor Probst asked if the Planning Commission had discussed locating the building on the corner. He assumed that, with the preparation of the new Neighborhood Business Zoning District, the intent was to construct this lot in a similar fashion to the corner in Roseville at Countv Road 0 and Fairview Avenue, rather than the corner across the street in New Brighton. ARDEN HILLS CITY COUNCIL - AUGUST 30 1999 , 10 . Ms. Randall stated that the proposed Neighborhood Business District has not spelled out whether the building is to be placed at the corner or to the rear of the lot. The applicant presented a plan within the parameters of the Neighborhood Business Zoning District, with the exception of the northern setback. She stated that, one negative aspect to the building being placed close to the street, would be that the parking lot would require intensive screening from the residential area. The proposed layout of the building allows the car lights to shine out towards the intersection. Mayor Probst confirmed that the basement would also be 6,336 square feet. Ms. Randall stated that the plan was for a full basement to be used for storage. With regard to the requirement for a 30-foot butfer to the north, Councilmember Larson stated if an additional 10 feet of setback was established to the north, this would push the building down in front of the setback for the adjacent residence. Ms. Randall stated that, with a planned unit development, there is the option to change the setbacks. However, the guidelines that staff was attempting to adhere to be the proposed Neighborhood Business District. Council member Malone stated that he was inclined to support the proposal as the numbers did meet the proposed Neighborhood Business Zoning District. He did not feel that the 20-foot setback to the north was a large issue since it was a rear yard for the adjacent neighbors. If the applicant was proposing a 20-foot side yard setback, he would not find this acceptable. He suggested that the City Council discuss the proposed access ramp to the lower level. . Councilmember Aplikowski asked if there would be no other way to get to the storage in the lower level without the access ramp. Ms. Randall stated that at this time she did not have the interior plans for the building. However, she did believe that there could be a stairwell inside, an inside ramp, or the outside ramp could be moved to another location. Mayor Probst invited the applicant to respond to the concerns regarding the access ramp to the lower level. Mr. Steve Nelson stated that the reason for the layout of the building was to allow enough buffering from the adjacent residences. He spoke with the neighbors to the north and east and the homeowners supported his plan as it would improve the appearance of the lot. The lot has been used as a dump for lawn clippings and tree branches and at this time there are tires and a 55-gallon barrel on the lot. Not knowing the future plans of County Road D, Mr. Nelson stated that keeping the building far away from the street made the most sense. He had initially considered locating the building on the corner. However, there is contamination in this area and any soil removed would have to be treated off-site. The east side ofthe lot contains no soil contamination. . With regard to the access ramp, Mr. Nelson stated this would be used primarily for storage. He has over 8,000 files and the two other attorneys who would be occupying the office building currently pay for off-site storage. If an outside access ramp is not permitted, there would have to be two stairwells inside and he would prefer only one stairwell. Some personal items may be . . . ARDEN HILLS CITY COUNCIL - AUGUST 30, 1999 11 stored in the lower level as well. The intent is to use grass or gravel for the access ramp with a nice retaining wall and landscaping. Once the building site is determined, Mr. Nelson stated that he intends to hire a professional landscaper to determine which trees on site will be salvageable. He hoped to salvage as many trees as possible, bowever, many of the trees are box elders and cottonwoods which will have to be removed to make room for the building. Once this is determined, he planned to discuss the screening with the residential neighbors. Some of the homeowners to the north want trees while others prefer fencing. He will be happy to install a fence for the homeowner to the east, however, they may not want a full 6-foot high fence. He noted the residence to the east is only four and one-half feet from the property line. Mr. Nelson stated that the basement would only be accessed during working hours and occasionally on weekends. He indicated that carrying the large files down stairwells would not work well for him and a ramp inside would take up too much space. Mayor Probst stated that he was pleased to see a development proposal for this comer. With regard to the Welcome to Arden Hills sign, he asked if the City should ask for the easement now in order to protect this opportunity. Mr. Nelson stated that this requirement could be added to the developer's agreement as he would like to see the sign installed. He hoped that the sign would use materials similar to those on his building and that it will not be as large as the sign in Shoreview at Higbway 96 and Lexington Avenue. Councilmember Aplikowski asked what sort of doorway would be installed for the access ramp. Mr. Nelson stated that a seven-foot by 10-toot garage door would be used. Councilmember Aplikowski asked if this would be to allow a vehicle to be driven into the basement. Mr. Nelson stated that this was correct. Councilmember Aplikowski asked how wide the ramp would be. Mr. Nelson stated that the ramp would be 10-feet wide, the required width ofa driveway. He noted that there had been concerns of him parking cars in the basement of the building. In order for this to be done the structure would have to be entirely different than proposed with items such as ventilation, and this was not his intent. Councilmember Aplikowski asked if there would be another way to access the basement. Mr. Nelson stated that there would have to be an inside stairway. Councilmember Larson asked if the applicant was proposing a concrete slab at the bottom of the access ramp. Mr. Nelson stated that there will have to be some sort of hard surface to allow for a catch basin drain. Councilmember Larson confirmed that the proposed curb cut off Country Road D was to allow for access to the ramp. Mr. Nelson stated that this was correct. Commissioner Larson asked if there will be grass from the curb cut to the access ramp. Mr. Nelson stated that blocks with cut- outs may be used and the plan was to landscape the south side of the building. Councilmember Larson asked if there was a reason for not proposing a more formal driveway to the access ramp. Mr. Nelson stated that the intent was to install a gravel or grass driveway to slow the water flow ARDEN HILLS CITY COUNCIL - AUGUST 30, 1999 12 . down to the ramp. He wanted to be able to drive down the access ramp, however, there would be no vehicles parked in the driveway. Councihnember Larson stated that he had no strong feelings about whether the driveway should be gravel or grass. He felt that the proposed building was very attractive and was concerned that a dirt or gravel road crossing the boulevard could detract from the attractiveness. Mr. Nelson suggested that concrete or brick could be used. The intent was to discourage traffic from using this access. He suggested installing private driveway signs or a chain. Councilmember Rem stated that she had attended the Planning Commission meeting when this Planning Case was discussed. She was puzzled by the concept of an office needing a drive down ramp for storage. The storage would be more secure with an inside access. With the changes being made to County Road D, and the amount of traffic, the hope is to minimize the curb cuts off the road. She understood that the applicant did not intend to use this access ramp on a daily basis, however, her concern was how this may be used by the next owner of the office building. Additionally, the sunken driveway could become a collection point for rubbish. . Mr. Nelson stated that he intended to remain in this office space for the next 15 to 20 years. He noted that he may use the lower level to store his private boat during the winter months. Additionally, he would not prefcr to store his files off-site and would not want to have to carry them up and down stairs. He stated that he could not understand the objections to the proposed access ramp. He indicated that there could be three houses built on this lot and a driveway could be installed five feet from the eastern property line which would be much noisier than his proposed use. Councilmember Rem asked if another intent of the storage area was for the applicant to store his boat. Mr. Nelson stated that he would primarily be storing his dead files in the lower level. Councilmember Rem noted that there have been many discussions regarding what will be allowed in the proposed Neighborhood Business Zoning District and not all aspects have been decided. Mayor Probst suggested that, rather than the curb cut off County Road D, paving blocks could be installed to wrap off the other entry drive to the access ramp. He indicated that boat storage underneath an office building did not feel right to him. He could not think of any reason to object other than, if the office were sold to someone else, he would not want this space to become a boat storage business. He suggested controls over how the lower level storage is to be used be added to the developer's agreement. Mr. Nelson noted that, in order for the building to be used primarily as boat or vehicle storage, the owner would have to apply for a building permit and comply with all underground parking requirements. He pointed out that the driveway will only be 10 feet wide which would not allow for vehicles to pass. . Mayor Probst expressed concern for what others may use this area for in the future. If the applicant uses the storage space for the reasons he has indicated, he would not have objections. However, if the office building were sold, a new owner could try to use the building to sell storage space in the winter which would not be appropriate. He had been suggesting that there be restrictions in the developers' agreement on how the lower level is used. Mr. Nelson noted . . . ARDEN HILLS CITY COUNCIL - AUGUST 30, 1999 13 that if a new owner wished to remodel the building, they would have to apply for a building permit. Mayor Probst agreed and pointed out that, if a new owner did not plan to change the layout of the building, they would not need to apply for a permit. He stated that he was not fundamentally objecting to the applicant's plans, he was simply trying to explore the possibility of controls so that this development does not become an issue in the future. Mr. Nelson stated that a planned unit development was different than most developments because there are extra restrictions. He suggested that the City limit the hours the basement can be accessed from the outside. He noted that the access would only be large enough to drive a van down to the basement. Mayor Probst askcd if there were any objections to installing paver blocks from the main entrance, along County Road D. to the access ramp. Mr. Nelson stated that it would be difficult to make the turn at the southeastern corner to access the ramp. Councilmember Malone stated that he did not see a problem with the access ramp. He felt that the issue was whether or not this was an appropriate use of the building. He noted that the curb cut off County Road D makes the access an official driveway and the concern was for possible future uses of the lower level. I-Ie would prefer to allow the applicant the use ofthe access ramp and place restrictions in the developer's agreement for future use. He confirmed that staffs primary concern for the access ramp was possible future uses. Ms. Randall stated that this was correct. Councilmember Rem stated that part of her concern was that the Neighborhood Business Zoning District has not yet been formally established. This development is the first proposal under the new Zoning District and the intent of the Zoning District was to allow commercial development adjacent to residential uses with minimal impact on the residential uses. Mr. Nelson stated that he had originally tried to create a development which would meet the current Business Zoning District of the property. Since the zoning will be changing to Neighborhood Business, his new goal was to meet these new restrictions. He felt that the only issue was the access ramp, which should be acceptable with the planned unit development since there are more controls with this sort of development process. He noted that he was under time constraints as he must close with the current owner by October 1999. Councilmember Aplikowski asked if the applicant had considered other entrances to the lower level. Mr. Nelson stated that he had considered an entrance from the north, however, the natural drainage flows to the north. Additionally, there would be less excavation on the east side. Councilmember Aplikowski stated that she had assumed the applicant had been proposing more of a trail rather than a formal driveway. Mr. Nelson stated that his intent was for the access to the ramp to be the shortest distance possible. Councilmember Aplikowski stated that in theory she did not have a problem with the access ramp, however, she would prefer for there to be a less formal curb cut. She confirmed that the applicant would be presenting the City Council with a final planned unit development. Mr. Nelson stated that this was correct. Councilmember Aplikowski stated that she could see no ARDEN HILLS CITY COUNCIL - AUGUST 30, ] 999 14 . reason to hold up this Planning Case and she was willing to support he request with screening to the north and additional landscaping to the south. Mayor Probst suggested a portion of the curb be removed from County Road D and replaced with a mountable curb, rather than a full apron. This would make the entrance clear without a full curb cut. Councilmember Malone noted that most new developments utilize this sort of curb. Councilmember Larson concurred with this suggestion. He stated that he had no objections with the proposed storage and ramp. He would prefer for the access to the ramp to hug the southern properlv line and for there to be no curb cut. He confirmed that the applicant would object to the access being from the main entrance due to the sharp turn at the southeast corner. Mr. Nelson stated that this was correct. He would prefer a shorter distance and the straight-in access. MOTION: I 2. , J. . 4. Councilmember Malone moved and Councilmember Aplikowski seconded a motion to approve Planning Case #99-11, Concept Planned Unit Development, subject to the following conditions: Provision of a 20-foot buffer yard from residential property to the north, and a 30-foot buffer yard from residential property to the east. The access ramp on the east side of the building use concrete paver blocks and have a surmountable curb, without an apron for the curb cut treatment. Screening from adjacent residential property includes both fencing and landscaping. The Developer's Agreement have very clear language that it was not the City Council's intent that the access ramp be utilized as a full-use driveway. The motion carried (4-1, Councilmember Rem opposed). Mayor Probst recognized that the applicant's architect is also the Chairman of the Planning Commission and asked that the message be carried back to the Chairman that he and the City should be proud oCthe building design. B. TCAAP Zoning, Review of Requests for Proposals Mr. Post explained that, as part of the TCAAP re-use planning effort conducted in 1995 and 1996, a portion of the acreage was identified for public and institutional land use. The conceptual land use vision was reinforced when the City of Arden Hills submitted its Comprehensive Plan update to the Metropolitan Council in late 1998. Future identiJied public and institutional land use areas on TCAAP are not supported by consistent zoning requirements. Recognizing both this fact and the probability of land conveyances from the Army to both the City of Arden Hills and Ramsey County for one land area occurring in the near future, the City requested proposals for planning services on June 25, 1999. . ARDEN HILLS CITY COUNCIL - AUGUST 30, 1999 15 . The City received and reviewed requests for proposals from three firms, BR W, McCombs, Frank, Roos Associates, Inc., and Resource Strategies Corporation, to create the TCAAP Civic Center Zoning District. It appeared that all three firms are qualified to undertake this assignment. However, there were significant differences in proposed compensation for the professional services. The firm that the City used for its Comprehensive Plan update, McCombs, Frank, Roos Associates, Inc., could perform these services at significant savings. Staff was favorably impressed with the firm for this larger consulting engagement. Mr. Post advised that staff recommends the City Council select the firm of McCombs, Frank, Roos Associates, Inc. for planning services in conjunction with the creation of the Civic Center Zoning District for TCAAP, and authorize the Interim City Administrator to complete necessary contract documents for the engagement. Mayor Probst stated that he supported staffs recommendation. He noted that the City has had direct experience with two of the three firms who submitted proposals and have supplied solid work for the City of Arden Hills. McCombs, Frank, Roos Associates, Inc. had a significant advantage, having worked on the City Comprehensive Plan. Councilmember Larson occurred and noted that, McCombs, Frank, Roos Associates, Inc. did a nice job on the Comprehensive Plan and the firm will not have to start from square-one which was reflected in the cost for their services. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to select the firm of McCombs, Frank, Roos Associates, Inc. for planning services in conjunction with the creation ofthe Civic Center Zoning District for TCAAP, and authorize the Interim City Administrator to complete necessary contract documents for the engagement. The motion carried unanimously (5-0). . C. Resolution #99-26, Resolution Designating "No Parking" Restrictions Along a Portion of Cleveland Avenue Mr. Stafford explained that, with the reconstruction of the railroad bridge, the City Council was being asked to adopt resolution #99-26 to limit parking on a portion of Cleveland A venue. The segment of the roadway in this area is 32 feet which is not enough to support parking on both sides of the street. Ramsey County has asked the City of Arden Hills to limit the parking in order for the County to receive state aid approval of the project. Mr. Stafford advised that staff recommends the City Council adopt Resolution #99-26, designating "No Parking" restrictions on the east side of Cleveland A venue from the south side of the Soo Line railroad bridge to Thorn Drive. Mayor Probst asked if there was a reason why Ramsey County was asking to restrict parking on the east side and not the west side. Mr. Stafford stated that he was not sure, although the east side does have a sidewalk. Mayor Probst stated that, if the residents in the area were to use this portion of Cleveland Avenue for parking, it would seem that the east side would be more convenient. . . . . ARDEN HILLS CITY COUNCIL - AUGUST 30, 1999 16 Mayor Probst asked if it would be possible to approve the no parking restrictions for only one side of the street and decide which side that will be at a later date. Mr. Stafford stated that this might be acceptable. Councilmember Larson asked how eminent the construction of the bridge was and if it would be possible to act on this resolution at the next City Council meeting after clarifying which side of the street should be restricted. Mr. Stafford stated that the intent was to begin the setup process in November and close the road in March 2000 for one year. Council member Malone stated that he agreed with the Mayor and suggested the motion include a change in the Resolution to not specify which side of the street was to be restricted. MOTION: Councilmember Malone moved and Councilmember Aplikowski seconded a motion to adopt Resolution #99-26, designating "No Parking" restrictions on one side of Cleveland Avenue from the south side of the Soo Line railroad bridge to Thorn Drive. Councilmember Rem stated that it was her understanding that the west side of Cleveland Avenue was already posted for no parking which may be why the east side was specified in the Resolution. Mayor Probst noted that he was not sure that the installation of signs was required. The motion carried unanimously (5-0). Councilmember Malone pointed out that the west side of Cleveland A venue was in the City of New Brighton and the City of Arden Hills could not restrict parking on this side of the road. Mr. Stafford stated that he would clarify these concerns. D. Metropolitan Council, Parks and Open Space Commission Appointment Mayor Probst explained that five positions on the Metropolitan Parks and Open Space Commission were open for appointment and the Metropolitan Council was asking that names be forwarded for consideration. Mayor Probst stated that he had made contact with one individual who may be interested in being appointed to the Commission. He indicated that the City of Arden Hills does have past Chairs and other candidates from the Parks and Recreation Committee that may be good candidates for this Commission. He was not sure that the City Council was required to take formal action and noted that a list of candidates would be due Friday, September 3, 1999. Councilmember Larson asked why the City of Arden Hills was part of the Stillwater District. Mr. Post stated that Districts were combined for this particular Commission. Councilmember Larson confirmed that the City of Arden Hills District was eligible for one of the open positions and would have to compete with the City of Stillwater District to fill the position. He asked if there was one position allotted to each of the Districts. Mr. Post explained that the terms were staggered and there were four positions to be filled this term and four to be filled next year. . . . ARDEN HILLS CITY COUNCIL - AUGUST 30 1999 , 17 Councilmember Aplikowski stated that she had not had the opportunity to discuss these openings with any potential candidates. She asked if the City would be submitting only one candidate. Mayor Probst stated that the City of Arden Hills would most likely have a better chance of being supported if only one candidate is offered. He noted that the other municipalities would also be forwarding potential candidates and he was not sure who does the actual appointments. Councilmember Rem stated that she had informed the members ofthe Parks and Recreation Committee of these openings, however, none of the Committee members were interested in being appointed. Mayor Probst stated that, with the Council's support, he would continue to pursue the individual he had identified as a possible candidate as well as any other individuals the Council may recommend. E. City Administrator Hiring Timetable (Posting Closes August 31, 1999) Mayor Probst stated that the proposed hiring schedule for the City Administrator position was an aggressive schedule. If the Councilmembers were comfortable with the schedule, dates needed to be determined for the first and second interviews. Mr. Post asked that the City Council provide him with any open dates that would work for the interview schedule. Councilmember Malone asked if a subcommittee had been setup for this hiring schedule. Mr. Post stated that a subcommittee was established. Councilmember Malone asked how many responses the City had received so far. Mr. Post stated that 16 applications had been received. Since the cut-off date was August 31, 1999, he anticipated that a large number of applications would be received on that day. Mayor Probst suggested that the City Council agree to have dates available and for the interview dates to be determined at the next Council Worksession. Councilmember Malone noted that during previous interview processes, interviews had been held during evenings and Saturdays. Councilmember Larson expressed his preference for evening interviews. Councilmember Malone noted that a weekend schedule would allow the interviews to be conducted in one day. Mayor Probst noted the reason the Council had previously chosen to schedule the interviews all in one day was due to the fact that the list of candidates had been reduced to four to five individuals. He suggested that if this group of candidates was brought down to this number, there would be some advantage to seeing all the candidates at once. This would depend upon how short the list of applicants is. He stated that he would be comfortable with interviewing three candidates per night if necessary. Councilmember Malone believed that the list of candidates could he reduced to a maximum five final applicants. Councilmember Larson noted that the staff report recommended a reduced list of 15 candidates to be reviewed. He asked, ifonly 25 applications were received, would 15 candidates still be the goal, or should this number he reduced. He asked what the basis had been for choosing the ARDEN HILLS CITY COUNCIL - AUGUST 30, 1999 18 . number 15. Mr. Post stated that the basis was due to the fact that the last time this position was filled there had been about 50 applications and IS candidates seemed a reasonable number to consider. Mayor Probst stated that. as the applications are reviewed, he did not feel the sub-committee should include extra candidatcs simply to reach the goal of IS. He would prefer that the number be reduced to a manageable number. Mr. Post concurred. Mayor Probst noted that staff was recommending the week of October 4, 1999 for the first interviews and the week of October 18, 1999 for the second interviews. Councilmember Malone suggestcd that the first interviews be conducted on October 4th and 5th, or October 20th and 21 st, with the second interviews being conducted the week of October 25th. Mayor Probst preferred for the first intcrview schedule to be conducted on October 4th and 5th. Councilmember Aplikowski concurred. Mayor Probst suggested that staff target these dates and that the dates be confirmed at the September 20,1999 Council Worksession. Mr. Post agreed. Councilmember i\.plikowski asked why the new City Administrator would be scheduled to begin work prior to the end of thc year. Councilmember Rem stated that the sooner the position can be filled the better. . Mr. Post asked Councilmcmbers Aplikowski and Larson if they were comfortable with the rating form as submitted. Councilmember Aplikowski felt that the rating form would be acceptable. ADMINISTRATOR COMMENTS Mr. Post stated that Engineer Brown has spent time with Mr. Stafford and himself to reevaluate the scope of the Pavement Management Plan. An issue was that there were more projects in the plan than there was money to handle them. Mr. Brown had some suggestions that the City Council would explore in more detail at the next Council Worksession. Mr. Post noted that the City received a petition from the property owners on Old Highway 10 regarding the extension of the City water line to these residences. This was not considered in the Capital Improvement Plan for the year 2000. I-Ie suggested that the City Council discuss whether or not it wished to proceed with this project. With regard to the October Council Worksession, Mr. Post stated that he had two agenda items he would like included. These are subsequent to the I35W Corridor Coalition making its presentation to the Metropolitan Council in early October. The two agenda items were: 1. The City Council's direction regarding a recommendation to Ramsey County for the Highways 96/1 0 intersection. The Coalition and the Metropolitan Council may impact the City's proposal for the triangle area. The City received a petition stating, if there is work to be done at the Highways 96/10 intersection, residents on Old Highway 10 and Lakeshore Place implore the City Council to consider a cond i tion of approval that a sound barrier on the east side of Highway lObe constructed. 2. . ARDEN HILLS CITY COUNCIL - AUGUST 30,1999 19 . Mr. Post stated that in the past several years the City has held a City staff/Council/volunteer recognition picnic. He asked the Council if they would want to proceed with such an event this year. Mayor Probst stated that he would support holding the picnic, providing it can be accomplished with the reduced staff level. If Mr. Post believed this could be accomplished, Mayor Probst would welcome the opportunity to recognize the volunteers and to thank staff for their efforts. Councilmember Aplikowski stated that one challenge to this picnic would be picking a date and suggested the October Worksession. Mr. Post noted that this may be too late for an outdoor event. He suggested that, if the City Council wished to explore the possibility, he would identify some dates on the calendar and contact a caterer as well as look into the use of the Fire Hall. Councilmember Larson stated that the picnic was a good idea and offered to help if there was anyway the Council could take some pressure off staff. Councilmember Aplikowski suggested, ifthe event will be indoors, it could be held in November with a Thanksgiving theme. With regard to the tragic traffic accident last Friday on Highway 694 at Highway 10, Mr. Post stated that he had commented to the media concerning the community's reaction to the incident. Mr. Post noted that, as discussions take place to improve the Highways 694/1 0 corridor, the focus has been on congestion and how to move traffic through. This incident also outlined for him the importance of safety considerations as well. . Councilmember Malone noted that the accident occurred on west hound Highway 694 and it was not clear exactly what happened. It appeared as though the driver was in the wrong lane at the Highways 694/1 0 intersection and had to weave over in order to continue on Highway 694. COUNCIL COMMENTS AND COMMITTEE LIAISON ACTIVITY REPORTS Councilmember Larson stated that in the Land Conveyance Bill there had been a statement that indicated the use ofthc City Hall complex and the Maintenance Facility by the Minnesota National Guard shall be without cost. He agreed that the use of the City Hall complex shall be without cost. However, the Maintenance Facility was to be a shared facility. Mayor Probst stated that he had interpreted this statement differently. It had been his impression that the Minnesota National Guard could use the portion that the City builds, to the extent that it works with the City's schedule, at no cost. Another facility will need to be built by the Minnesota National Guard and there was no indication that the Guard expected to receive a free facility. Councilmember Larson expressed concern for the Minnesota National Guard not being able to sharc the cost of the Maintenancc Facility because of the language in the Bill. He suggested that staff review the language of the Land Conveyance Bill. Mayor Probst suggested that Mr. Post pursue this with the Minnesota National Guard. Mr. Post agreed. . With regard to the letter received by the City from Mr. Charles Bright, Councilmember Larson askcd what the circumstances had been surrounding the reported vandalism. Mr. Post explained that a car drove onto Mr. Bright's property causing damage to the lawn. Mr. Bright has had this occur on three occasions in 1998, and at least twice this year. His home is not on a corner lot and . . . ARDEN HILLS CITY COUNCIL - AUGUST 30, 1999 20 it would appear as though Mr. Bright is being targeted. Mr. Bright and his neighbors called the City to express their concerns. Mr. Bright and his family are alarmed and wanted some assurance that the City was concerned with the activity and was willing to pro-actively do something to prevent this from happening again. Councilmember Larson asked if staff was aware of the reason Mr. Bright was being targeted. Mr. Post stated it may because Mr. Bright is a member of a minority group. Mayor Probst stated that he had spoken with Mr. Post regarding this situation and staff was in the process of pursuing with the Ramsey County Sheriff Department what the City can do to apprehend the perpetrator. Mayor Probst stated that he had not been aware that this vandalism was this focused as he had been under the impression that this was a neighborhood issue. The City should make it clear that this is not acceptable behavior in the City of Arden Hills. He suggested that Mr. Post continue working with the Sheriff Department and contact Mr. Bright to inform him that the City will support him in solving this issue. With regard to the letter sent from Mr. Stafford to Joe Janson regarding the speed on Old Snelling Avenue, Councilmember Larson noted that the letter states that the City lacks jurisdiction over the roadway. He wondered if it was enough to state this or should the City also be communicating with Ramsey County regarding this issue. He did not understand the reason behind the variation in speed limit in such a short stretch of roadway. Enough people complain about it, and there is enough traffic on the road that the City should communicate to Ramsey County that it wants a uniform speed limit. Mr. Post stated that the deputies present at a recent meeting had indicated it was not simply a matter of putting up new speed limit signs. This issue would require a State review of the circumstances. One of the risks the community would face was that the speed limit could just as likely to go up, as go down. Councilmember Malone stated that there was a misconception that, in order to control traffic, speed limits must go down. It was his belief that the most controlled traffie occurs when all vehicles are traveling at the same speed. Councilmember Larson stated he was not as coneerned about whether the speed limit was higher or lower. His primary concern was that the speed limit be consistent. Councilmember Aplikowski stated that when she first started with the City Council, the Council had tried to have this situation resolved. Mayor Probst asked if the Council at that time had actually submitted a request to standardize the speed limit. Councilmember Aplikowski stated that the Council did submit a request and was informed that the change was not warranted at that time. Although, the Sheriff Department at that time has also agreed that there should be only one speed limit on that stretch of roadway. Mayor Probst suggested that the City send a letter to Ramsey County requesting a change to one speed limit. He cautioned that there may be some risk in the outcome not being what the City really wants. Councilmember Malone asked ifthis was necessary at this time, given the limited City stafflevel. He did not believe that this was a serious issue. Councilmember Larson stated ARDEN HILLS CITY COUNCIL - AUGUST 30, 1999 21 . that he would be willing to wait until the new City Administrator is hired, however, a letter expressing the City's concerns should be sent to Ramsey County. Councilmember Larson presented the City Council with a list of members for the Water Quality Task Force. He indicated that the list represented a good group of people and included: both Lake Shore Associations; Karth and Round Lakes representatives; Bethel and Northwestern College representatives; a Department of Natural Resources representative; a member of the Arden Hills Planning Commission; a Rice Creek Watershed District representative; and citizens of Arden Hills. If the appointments were approved this evening, Councilmember Larson stated that a letter would be sent to all members and the first meeting would be held in September. Councilmember Larson stated that he had included with the list of Task Force members a charge. He felt it important that the City Council be very specific about what it would like the task force to do and he was open to any changes. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to appoint the list of members to the Water Quality Task Force and approve the charge. With regard to item number two on the charge, Councilmember Aplikowski asked if this should be examined differently for each lake. Councilmember Larson stated that this may be necessary considering the uniqueness ofKarth Lake. He suggested that there may be the need for a different management approach. . The motion carried unanimously (5-0). Referring to the petition by residents for a barrier on Highway 10, Councilmember Malone stated that this was a good idea. He was not sure, however, that the petitioners were looking for a sound barrier as the letter references on-coming traffic. He thought perhaps the residents were requesting a four foot high jersey barrier. He had considered calling the petitioners and asking how high of a barrier they were looking for. With regard to the petition for a water main for the residents on Old Highway 10, Councilmember Malone stated he was not sure that the petition to represented a complete group, however, the City may consider this ifthe petition was from 100 percent of the residents. Councilmember Malone stated that the Minnesota Department of Transportation has scheduled a sound wall in the TIP to be constructed on the east side ofI35W at Highway 96. He was not sure who requested this wall or what the purpose of it was. Mayor Probst stated that it would be appropriate for the City of Arden Hills to comment on this, given all the other activity in this area. He noted that the State has already decked one bridge that will be removed. . Councilmember Malone expressed concern that the new southbound Round Lake Road cut trom Highway 96 appeared to be too narrow. He felt that large trucks may have difficulty using this lane. He asked ifthe east bound portion of Highway 96 at this intersection will remain single lane. Mr. Post stated that Ramsey County had engineered that this portion of Highway 96 be one ARDEN HILLS CITY COUNCIL - AUGUST 30, 1999 22 . lane. Councilmember Malone stated that he did not approve of this section of the road being only one lane. Councilmember Aplikowski stated that she had attended the ground breaking ceremony for the school opening. She indicated that the turn out was tremendous and it was a good opportunity to welcome new teachers. Council member Aplikowski stated that she had spoken with Mr. Post regarding the vandalism heing experienced hy Mr. Bright. She had offered to visit with Mr. Bright in an attempt to make him feel more comfortable. Councilmember Aplikowski stated that it was time to begin the Special Events Committee. This committee will be in charge of the Town Hall meeting and the anniversary party planning, which may take as much as 18 months. She hoped to bring a list of committee members to the next City Council meeting. Councilmember Aplikowski stated that she did not attend the last Operations Committee meeting. Mr. Post stated that at this meeting, the Committee members did a forced ranking of projects that the Committee felt would he appropriate to work on. The top priority was the Maintenance Facility. However, since the City Council has authorized the creation of a task force for this project, the Committee felt it prudent to focus on their second priority which was a water and sewer rate study. . Councilmember Rem stated that the Parks and Recreation Committee did not meet in August and the September meeting will include new Committee members. The Committee has discussed additional meetings to tour the City parks. It has been communicated to the Committee that the residents appreciate the improvements being done to the parks and feel the Parks and Recreation Department is doing a good joh. She noted that this fall will be a big soccer season. Councilmember Rem stated that the Northwest Youth and Family Services received its annual report which presented a break down of fund usage statistics through the month ofJuly. Arden Hills is ahead of other communities in terms of getting good use of funds. The agency was contacted by Senator Linda Runbeck regarding the possibility of expanding the program to the City of Blaine. She indicated that this request was a surprise to the agency, particularly that the request came from the Senator. Councilmember Rem stated that the Northwest Youth and Family Services will be sponsoring a plamled giving program heing held on September 16, 1999. The intent was for the Northwest Youth and Family Services to host the program with other non-profit organizations. Couneilmember Rem stated that she visited the City of Saint Paul last week and indicated that this City was trying to organize a Countywide Graffiti Task Force. The concern is that when things are targeted for graffiti, no one is sure who has the jurisdiction over the control of this problem and who cleans it up. . . . . ARDEN HILLS CITY COUNCIL - AUGUST 30,1999 23 Councilmember Rem stated that she attended the United States Fish and Wildlife Department open house at Bethel College last Tuesday. The Department was looking for comments on their Comprehensive Plan and will be setting up some working groups to address community concerns. Councilmember Rem stated that the Valentine Hills Elementary School has established site committees to follow through with the Bond referendum. She was asked to sit on the Committee and indicated that she will be involved. Mayor Probst referred to the non-agenda item regarding the Cable Commission. The information had indicated that certain issues are not being resolved to anyone's satisfaction. The Cable Commission is choosing to fund part of their 2000 budget by depleting the reserves by 27 percent. Mayor Probst asked Mr. Post to invite a representative trom the Cable Commission to the next City Council meeting to discuss this issue. With regard to the language that the Staff received from Shoreview on the electric fence, Mayor Probst asked the Council to direct staff to include this language in the appropriate place in the City Code. Mayor Probst stated that the north water tower passed inspection and commended Mr. Stafford for his efforts. Mayor Probst stated that the I35W Corridor Coalition meeting was a good session, however, there had not been any heart-to-heart discussions with the City. He indicated that on Wednesday, September I, 1999, there will be a meeting of Mayors to discuss what happens next. He offered to present the City COLlncil with an update at the next Council meeting. This will lead the City to a meeting with the I35W Corridor Coalition Board and the full Metropolitan Council. This will be an opportunity to discuss what the Coalition is about and where to go from here. Mayor Probst stated that this may be an opportune time for the City of Arden Hills to forward a project. At the last 135W Corridor Coalition meeting there had been no consensus of what should be done with the trianglc project. The project did get a favorable review, however, it did not receive an endorsement. Mayor Probst requested feed back from the City Council regarding the interest that had been expressed in acquiring what is now railroad property on the south end of Perry Park. He felt that if that parcel was actually available, the City should pursue the possibility of the railroad giving this property to the City as an expansion of the park. Although, he did not believe that the railroad would be willing to give the property away free of charge. Councilmember Aplikowski stated that this possibility should be investigated and agreed that the property would not be given away. Mayor Probst requested confirmation that the property was currently on the market. He noted that when Perry Park was redeveloped, the City had made inquiries and at that time the railroad was not ready to do anything. Mr. Post stated it was his understanding that things have changed since the Perry Park redevelopment and he had not yet followed up on this information. . . . ARDEN HILLS CITY COUNCIL - AUGUST 30, 1999 24 Councilmember Larson hoped that the City would pursue the opportunity to obtain this land. He felt that the property was in a good location being that it was near Tony Schmidt Park and would fit in with future City plans. Mayor Probst stated that he was pleased that Mr. Stafford had been able to solve the marking protection problem on Lake Valentine Road at a reasonable cost. Mr. Stafford stated that the Public Works Department had gone directly to 3M for the materials and was able to save some money. Mayor Probst noted that the little league team made it to the regional championships and suggested that the City present the team with a plaque. ADJOURN MOTION: Coullcilmember Larson moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 10:25 p.m. The motion carried unanimously (5- 0). :bJ~ Dennis Mayor Interim City Administrator NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, September 13, 1999 at 7:30 p.m. at the Arden Hills Council chambers.